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1988-10-18REVISED NOTE TIME CHANGE DUE TO SCHOOL DISTRICT REFERENDUM CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA OCTOBER 18. 1988 - 8:00 P.M. 1. Call to Order. -- F.. 0 e, 2. Roll Call. -- 3. Agenda Adoption.' 4. Approval of September 5. Consent Calendar: A 'Z� Gtyv� 20 and October 4 Minutes. a. Approval of Partial Payment to Joseph Company for City Hall. b. Approval of Partial Payment to Doody Mechanical for City Hall. c. Approval of Partial Payment to Thomas Electric for City Hall. d. Acknowledgement of September Treasurer's Report. e. WMO Member Resignation and Appointment of Staff Member as Replacement. f. Final Payment for Stratford Woods Improvements, (Resolution No. 88-81). g. Final Payment for Valley Curve Estates Improvements, (Resolution No. 88-82). h. Final Plat Approval for Val's Addition (Resolution No. 88-83). i. Approval of Resolution Accepting Feasibility Report for Val's Addition. (Resolution No. 88-84). j. Approval of Mn/DOT Street Light Assessment Payment. k. Adoption of Ordinance No. 258, regarding stop signs in Copperfield neighborhood. 1. Approval of Wetlands Permit for 1892 South Lane. m. Approval of City Hall Moving Contract. n. Approval of the List of Licenses. o. Approval of List of Claims. End of Consent Calendar. 6. Int oduc ions. / 7. Public Co menu ** a. Wagon Whee ike Trail Request.— 'bw - /,%C, . ]";f- Ii 8. Unfinished and New Business. a. Maxfield Research Review of Proposed Shopping Center. (Representatives will be A b. Cornick CDBG Resolution No. 88-85 an No. 88-86. c. Recycling Grapt Application. (Resolution No. 88- 87) -. .,,4 - It F 5- ?-& 6. d. Hiring Process for Poll ficer. (Resolution No. 88-88). -4 PROf, =- - e. 1989 AMM Legislative Policies. f. C�all��tylnldsnd S C's • v g. Proposed C' .Hall � ystationery h. Rogers Road Property Acquisition. - 9. Council Comments. 0. (Adjourn. Adjourn. C�_ �7L � �1u C m MEMO CITY OF MENDOTA HEIGHTS October 18, 1988 To: Mayor and City Council From: Kevini)O,�ity Administrator Re: Add -On Agenda for October 18th Four items are proposed for addition to this evening's agenda, and additional information and requested Council action is provided for one item already scheduled. 3. Agenda Adoption It is recommended that Council adopt the revised agenda printed on blue paper. 7.a. Public Comments = Wagon Wheel Bike Trail Attached is a letter staff received on Monday from Henry and Kathryn Pabst, 980 Wagon Wheel, requesting consideration of installing a bicycle/pedestrian trail along that street. Similar letters have been received from a number of area residents, including: Marian Pace 991 Wagon Wheel Geoffrey and Jill Lory 2218 Rogers Ct. Debi and Chuck Jacobucci 819 Wagon Wheel Mary and Jim Dietz 2226 Rogers Ct. Anne Pabst 980 Wagon Wheel The residents have been advised that their request has been placed on the Council agenda, and several will likely be present. ACTION REQUIRED Staff recommends that Council receive the neighborhood request, then refer the issue to staff for preparation of a background report for the November 1st agenda. 8.b. Cornick Watermain Issue Attached is the staff report requesting Council approval of the Plans and Specs, and authorizing advertisement for bid. ACTION REQUIRED Motions to pass both Resolution No. 88-85 requesting reassignment of CDBG funds to this project, and Resolution No. 88-86 approving the plans and specs and authorizing advertisement for bid. 8.f. City Hall Blinds and Sod After visiting the City Hall late Friday afternoon, staff is convinced that blinds will be needed along the south and west windows in the upstairs. The sunlight was extremely bright (and hot) by 4:00 p.m., and the problem will only be exacerbated with the beginning of daylight savings time. Gene Lange has received a bid of $2,730.25 to put the Anderson blinds from the small conference room on the front around to my office on the northwest corner. Staff also recommends that blinds be installed in the Council Chamber to protect the furniture and woodwork. Gene estimates that the cost for those blinds will be around $300. Gene also has a concern about the fact that none of the grounds are being sodded. He fears that the slopes could erode seriously before the grass seed sprouts in the late Spring. Gene will be present to discuss this issue. FINANCIAL STATUS Larry Shaughnessy's latest estimate is that the escrow construction account will be short about $34,000, but that the building fund (which pays for furniture and incidentals) will enjoy a surplus of about $14,000. This is as compared to the figure of a $40,000 deficit previously expected by staff. ACTION REQUIRED To discuss the issues raised above, then determine whether to spend some of the building fund for the additional blinds and sod. 10.g. Stationery Staff has a layout of proposed stationery with the new logo and address. Council should review the proposal and offer comments. 10.h. Rogers Rd. Property Acquisition Please see attached memo concerning vacant lots on Rogers Rd. CITY OF MENDOTA HEIGHTS MEMO OCTOBER 17, 1988 TO: Mayor and City Council / FROM: Kevin D. F City Administrator SUBJECT: Potential Acquisition of Jerome Schouveller Property Along Rogers Road Council may recall that Mr. Jerome Schouveller owns two parcels of property along Rogers Road. First is the single family home where he resides, valued in the Davis and Lagerman appraisal at $65,000. Second is the two vacant lots, valued by Davis and Lagerman at $40,000. Attached is a map locating the two parcels of property. Staff has received the attached letter from Mr. Schouveller, declining to sell his single family home at the appraised price. He has, however, indicated a desire to sell the two vacant lots at the $40,000 figure. At this point in time, it is my understanding that we are mainly providing an opportunity for area residents to sell their homes to the city, so as to escape the impact of airport noise. Because it is not clear whether the purchase of vacant land fits into the city's objectives at this time, I bring this before Council for your decision as to whether we should proceed to acquire the two vacant parcels in the agreed upon amount. ACTION REQUIRED: To indicate to staff whether Council is amenable to having the tax increment district purchase the two vacant lots in the amount of $40,000. KDF:madlr attachment �..v • %fes• -x% `�-�-•4�.�.QlL. �` � '%��-�it�, 5..� • j /0.-/7-Jd' .�,QUAATER SECTION 34 TOWD MENDOTA HEIGHTS i �-- Of �r bim S'f� s \1 �l il�-s I N .} V9e0 0 Q GpN 1 J . 03 J/ •• Lpi•S I ��J �' I I ix. O Qo Z M ' M L5 010-77 N 89°57�14!'E E °G C HARLES M. PeMRRON I 375.00 4ti AC. zcioa-�►' 4 Che..s Pc/-�o n cl, N67°27'w 33326 3197`, 04, R r*l�'io• 0 •��.M _ 10-/74Y w Mr. Kevin Frazell City Administrator 750 S. Plaza Drive Mendota Heights, MN 55120 Dear Mr. Frazell: We are writing to encourage the paving of a bike trail on Wagon Wheel Trail in Mendota Heights. We understand that there will be a city meeting on October 18 and we would appreciate it if you would add the Wagon Wheel bike trail to your agenda. As residents of Wagon Wheel Trail we know of the increased traffic on our street as a result of the increased traffic on Dodd Road. With Northwest Airlines and other businesses plus the new housing projects, our street is not as safe as it once was. Many of us have children who ride bikes or simply like to walk to Rogers Lake Park. With the car traffic and additional school bus traffic, we feel our families safety is in danger. Also students from St. Thomas Academy jog in groups along Wagon Wheel. As Mendota Heights citizens we do appreciate Rogers Lake Park and its' bike trails. However we would appreciate a connecting bike trail on Wagon Wheel Trail not only for our convenience but for our families' safety. u3 Q-- * w6ulk� OAS-t:I, htj t.L c l` q e -SA- (k - Cil Sincerely, 9 CITY OF MENDOTA HEIGHTS MEMO October 17, 1988 TO: Mayor, City Council, City A �s-rator FROM: KlaY ton H. Eckles SUBJECT: Plans and Specs approval for Highway 13 Watermain (Cornick) Imp. 87 Project 12 DISCUSSION Staff has completed the plans and Specifications for the Cornick Watermain project, and has received funding approval from the County. If advertisements for bids are extended now, it may be possible to finish the project by the end of the year (so Cornick could move back in). A complete set of plans will be available at the Council meeting. RECOMMENDATION Staff recommends Council approve the plans and specs, and authorize Staff to advertise for bids. ACTION REQUIRED If Council agrees with Staff's recommendation, Council should pass Resolution 88_, RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR WATERMAIN EXTENSION TO SERVE 1132, 1140, 1150, 1160, 1176 SIBLEY MEMORIAL HIGHWAY AND ONE VACANT LOT ON SIBLEY MEMORIAL HIGHWAY (IMPROVEMENT NO. 87, PROJECT NO. 6). City of Mendota Heights Dakota County, Minnesota RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR WATERMAIN EXTENSION TO SERVE 1132, 1140, 1150, 1160, 1176 SIBLEY MEMORIAL HIGHWAY AND ONE VACANT LOT ON SIBLEY MEMORIAL HIGHWAY (IMPROVEMENT NO. 87, PROJECT NO. 6) WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible and desirable and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed that the City Engi- neer proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and has presented such plans and specifications to the City Council for approval. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heightso Minnesota, as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved. 2. That the City Clerk with the aid and assistance of the City Engineer be and is hereby authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such bids to be received at the City Hall of the City of Mendota Heights by 10:00 o'clock A.M., Monday, November 140 1988, at which time they will be publicly opened in the City Council - Chambers of the City Hall by the City Engineer will then be tabulated, and will then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Heights this 18th day of October, 1988. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk i7 f� f NOTE TIME CHANGE DUE TO SCHOOL DISTRICT REFERENDUM CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA OCTOBER 18, 1988 - 8:00 P.M. 1. Call to Order. ` 2. Roll Call. 3. Agenda Adoption. 4. Approval of September 20 and October 4 Minutes. 5. Consent Calendar: a. Approval of Partial Payment to Joseph Company for City Hall. b. Approval of Partial Payment to Doody Mechanical for City Hall. c. Approval of Partial Payment to Thomas Electric for City Hall. d. Acknowledgement of September Treasurer's Report. e. WMO Member Resignation and Appointment of Staff Member as Replacement. f. Final Payment for Stratford Woods Improvements, (Resolution No. 88-81). g. Final Payment for Valley Curve Estates Improvements, (Resolution No, 88-82). h. Final Plat Approval for Val's Addition (Resolution No. 88-83). i. Approval of Resolution Accepting Feasibility Report for Val's Addition. (Resolution No. 88-84). j. Approval of Mn/DOT Street Light Assessment Payment. k. Adoption of Ordinance No. 258, regarding stop signs in Copperfield neighborhood. 1. Approval of Wetlands Permit for 1892 South Lane. m. Approval of City Hall Moving Contract. n. Approval of the List of Licenses. o. Approval of List of Claims. End of Consent Calendar. 6. Introductions. 7. Public Comments,q. .� 8. Unfinished and New Business. a. Maxfield Research Review of Proposed Shopping Center. (Representatives will be present). Page No. 2389 September 20, 1988 e. Adoption of Resolution No. 88-71, "RESOLUTION APPROVING MN/DOT AGREEMENT NO. 63761 AND AUTHORIZING PROPER CITY OFFICERS TO EXECUTE AGREEMENT," relative to Mn/DOT payment to the City for the Centre Pointe South Highway 110 frontage road, along with acknowledgment of a memo from the City Administrator regarding the State requirement for an affirmative action plan. f. Approval of the list of claims dated September 20, 1988 and totalling $412,222.47. g. Approval of the list of licenses dated September 20, 1988 and attached hereto. h. Approval of partial payments 2 and 3 to Thomas Electric for work completed on City Hall, totalling $11,219.00. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 PUBLIC COMMENTS Council acknowledged a letter from Mrs. Joan Bjorklund, requesting a study of traffic sign needs in Copperfield. Councilmember Cummins moved to refer the traffic sign study request to staff for report and recommendation. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 PLANNING COMMISSION The Council acknowledged a memo from the Administrator regarding applications from candidates for appointment to the Planning Commission seat vacated by Stuart Henning. Commission applicant Bob Emery was present for the discussion. Councilmember Cummins stated while there are four well-qualified candidates, he is most impressed with Mr. Michael Dwyer's credentials. He also pointed out that Mr. Dwyer is from the same area of the City as Mr. Henning. Councilmember Cummins moved to appoint Mr. Michael Dwyer to the Planning Commission, Page No. 2390 September 20, 1988 to complete the unexpired term vacated by Stuart Henning. Councilmember Blesener seconded the motion. Ayes: 4 Nays: 0 LEXINGTON/110 STUDY Council acknowledged a report from Administrator Frazell relative to quotations received from Maxfield Research Group and Laventhol & Horwath for preparation of a market analysis of the T.H. 110/Lexington commercial area proposal. Mayor Mertensotto expressed concern that the Maxfield firm is primarily residential. Administrator Frazell responded that the firm also does commercial work and was in fact recommended by Planner Dahlgren. He also informed Council that the Laventhol firm was recently retained by Eagan for a study and is familiar with the northern Dakota County area. He informed Council that he has informed the Maxfield firm that the Council wants more than a study on just the convenience store issue. Mayor Mertensotto stated that the consultant should be given clarification on what is expected and also that Council should have more control over the cost for extra hours. He felt that the agreement should define what constitutes meetings. It was the consensus of Council that the Administrator should work up an agreement with the Maxfield Research Group consistent with the firm's letter dated September 19, 1988. Mr. Dick Kaasa, owner of the SOS Convenience Store and present for the discussion, informed Council that while he has been represented by Mr. Duffy as being uncooperative in purchase negotiations, he has only had one meeting with Mr. Duffy. He also stated that he was told that Mr. Duffy has purchased the site and that Curley Furniture was moving. PABST STREET VACATION Council acknowledged a planning report relative to the Pabst family request for vacation of street right-of-way located within Government Lot 2'of Section 33. Page No. 2391 September 20, 1988 Councilmember Blesener moved adoption of Resolution No. 88-72, "RESOLUTION APPROVING VACATION OF A STREET RIGHT-OF-WAY." Councilmember Cummins seconded the motion. Ayes: 4 Nays: 0 CASE NO. 88-41, STONE Councilmember Blesener moved to deny an FABRICS application from Stone Fabrics for a variance to allow two banner signs and a 35 foot high rooftop balloon to be installed at the Mendota Plaza Shopping Center. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 CITY HALL SIGNAGE council -reviewed drawings of proposed City Hall and Police Department signs. Administrator Frazell informed Council that the sign bases are stone and brick to match the buildings. Council consensus was that the signs are acceptable as presented and that the logo not be incorporated into the sign. Councilmember Blesener suggested that the sign faces be brick -tone backgrounds and the stone color for the letters. Councilmember Hartmann moved that the lettering on the signs be "Mendota Heights City Hall," and "Mendota Heights Police Department." Councilmember Blesener seconded the motion. Ayes: 4 Nays: 0 FIRE DEPARTMENT It was the consensus of Council that Council meet with Fire Chief Maczko at 7:15 A.M. on October 20th at the Fire Station for continued discussion on Fire Department issues. MISCELLANEOUS Council acknowledged a letter from Metropolitan Council Councilmember Josephine Nunn regarding the MSP Adequacy Task Force report. Mayor Mertensotto felt that Council should arrange to have a Metropolitan Council representative attend a future meeting to discuss the study. Page No. 2392 September 20, 1988 Councilmember Cummins agreed, stating that he believes there will be considerable public interest: He informed Council that what the Metropolitan Council is doing is gathering public input on the matter before making its final decision. It was Council consensus that the discussion be conducted at the October 18th meeting at 8:00 P.M., and that the Administrator be directed to confirm the date and time with the Metropolitan Council. It was also the consensus that the media should be contacted so that there can be as much coverage on the meeting date as possible. HILLSIDE CREEK FINAL Mayor Mertensotto opened the meeting for PLAT; HEARING ON the purpose of a public hearing on an app - STREET VACATION lication for vacation of portions of streets and alleys in the T.T. Smith's Subdivision No. 3 contained within the proposed Hillside Creek Addition. Public Works Director Danielson stated that the plat was before the Council some time ago, when it contained several more lots than are currently proposed. He stated that the feasibility study for the project included the construction of Brookside Lane outside of the plat area, treating it as a deduct -alternate. Responding to a question from Councilmember Blesener over what will happen if the adjacent land -owners refuse the through street proposal, Mr. Danielson stated that ultimately he expects the street to be constructed. He informed Council that the School District representatives have indicated that they would be willing to develop their land if the street is constructed, but do not otherwise intend it to be developed. Public Works Director Danielson stated that the vacation request is to vacate all of Brookside within the plat area, and that the developer is re -dedicating right-of- way. He recommended that the street name remain Brookside Lane rather than Ivy Creek Avenue as requested by the developer. Mayor Mertensotto asked for questions and comments from the audience. Page No. 2393 September 20, 1988 Mr. Pat Robinson, 1375 Laura, asked whether Ayes: 4 Nays: 0 . Councilmember Cummins moved approval of the developers agreement for the Hillside Creek Addition along with authorization for its execution by the Mayor and City Administrator. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 BUDGET HEARING Mayor Mertensotto opened the meeting for the purpose of a public hearing on the proposed 1989 Budget. Council acknowledged and discussed a memo from the City Administrator regarding the proposed budget and tax levy, and responding to Council directives given at the budget workshop. Mayor Mertensotto asked for questions and comments from the audience. Council acknowledged a letter from the Minnesota Valley Humane Society requesting an opportunity to be heard regarding a funding request. Mr. Roger Gehrke, Mike Shannon, Beverly Shannon and Joan Brookside will be extended outside of the plat. Public Works Director Danielson responded that the neighbors have been asked whether they are in favor of it. There being no further questions or comments, Councilmember Hartmann moved that the hearing be closed at 8:14 P.M. Councilmember Cummins seconded the motion. Ayes: 4 Nays: 0 Councilmember Hartmann moved adoption of Resolution No. 88-73, "RESOLUTION APPROVING FINAL PLAT FOR IVY FALLS CREEK ADDITION," conditioned upon the changing of the proposed street name Ivy Creek Avenue to Brookside Lane. Councilmember Cummins seconded the motion. Ayes: 4 Nays: 0 Councilmember Blesener moved adoption of Resolution No. 88-74, "RESOLUTION APPROVING VACATION OF STREET RIGHT-OF-WAY." Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 . Councilmember Cummins moved approval of the developers agreement for the Hillside Creek Addition along with authorization for its execution by the Mayor and City Administrator. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 BUDGET HEARING Mayor Mertensotto opened the meeting for the purpose of a public hearing on the proposed 1989 Budget. Council acknowledged and discussed a memo from the City Administrator regarding the proposed budget and tax levy, and responding to Council directives given at the budget workshop. Mayor Mertensotto asked for questions and comments from the audience. Council acknowledged a letter from the Minnesota Valley Humane Society requesting an opportunity to be heard regarding a funding request. Mr. Roger Gehrke, Mike Shannon, Beverly Shannon and Joan Page No. 2394 September 20, 1988 Wetterling, representing the Society, were present. Mr. Gehrke explained the purpose and goals of the organization and distributed a proposal relative to the Society's request for a contribution of $.50 per capita in 1989 towards the construction of an animal shelter. He informed Council that the Society has received a commitment of $200,000 from a patron if the group can raise a like amount. He indicated that he has appeared before other Dakota County communities and has received a favorable response. Councilmember Cummins suggested that if Council is inclined towards approving the request, it should be made payable at the time the project is committed and the structure is moving towards construction, which may well not be until 1990. It was Council consensus that Council could pledge to make a payment which could be financed from the Animal Control budget or included in the 1989 budget. The Administrator was directed to prepare a resolution for Council consideration at the next meeting. There being no further questions or comments, Councilmember Hartmann moved that the hearing be closed at 8:58 P.M. Councilmember Cummins seconded the motion. Ayes: 4 Nays: 0 Mayor Mertensotto asked whether the capital items included in the budget are assumed approved or if they come before the Council for approval prior to purchase. Administrator Frazell explained that the City's purchasing policy authorizes him to approve purchases of up to $2,500 and that purchases exceeding that amount must be approved by Council. Councilmember Cummins moved adoption of Resolution No. 88-75, "RESOLUTION APPROVING 1988 LEVY COLLECTIBLE IN 1989." Councilmember Blesener seconded the motion. Ayes: 4 Nays: 0 Page No. 2395 September 20, 1988 Councilmember Blesener moved adoption of the 1989 Budget as presented. Councilmember Cummins seconded the motion. Ayes: 4 Nays: 0 PROPERTY ACQUISITION The Council received and discussed a letter from one of the Rogers Road area property owners regarding the appraisal on his property and asking questions about the 10% reduction for aircraft noise impact, rent- free use of the property for six months and removal of various items from the property. Council directed that the Administrator excerpt relevant portions of the appraisals for submission to Council and discussion at a future meeting. COUNCIL COMMENTS Mayor Mertensotto informed Council about a ,gas tank leak at Mendakota Country Club. Councilmember Blesener reported on Park Commission meeting discussion. PERSONNEL Council acknowledged a report and recommendation from the City Administrator regarding negotiations on a proposed Public Works labor agreement for 1989. Councilmember Cummins moved to approve the proposed 1989 contract with the Public Works bargaining unit as recommended. Councilmember Blesener seconded the motion. Ayes: 4 Nays: 0 ADJOURN There being no further business to come before the Council, Councilmember Cummins moved that the meeting be adjourned. Councilmember Blesener seconded the motion. Ayes: 4 Nays: 0 TIME OF ADJOURNMENT: 9:35 o'clock P.M. Kathleen M. Swanson City Clerk ATTEST: Charles E. Mertensotto Mayor LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON SEPTEMBER 20, 1988 Asphalt License: ' Bill and Company, Inc. 1 Concrete Licenses: Capricorn Construction Floyd Deuel Masonry Neeck Construction, Inc. Gas Piping License: Hinding Heating & Air Conditioning General Contractor Licenses: John Beissel, Inc. Homes You Finish, Inc. Sawhorse, Inc. The Quimby Company Heating & Air Conditioning License: Hinding Heating -& Air Conditioning Plastering/Stucco Licenses: Paron Spray Texture Scandia Stucco Sign License: Attracta Sign, Inc. Page No. 2396 October •4, 1988 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, October 4, 1988 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 P.M. The following members were resent: Mayor Mertensotto, Councilmembers Cummins, Hartmann and Witt. Councilmember Blesener had advised the Council that she would be late. AGENDA ADOPTION Councilmember Hartmann moved adoption of the revised agenda for the meeting. Councilmember Witt seconded the motion Ayes: 4 Nays: 0 APPROVAL OF Councilmember Hartmann moved approval of the MINUTES minutes of the September 6th meeting. Councilmember Cummins seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR Councilmember Witt moved approval of the consent calendar as submitted along with authorization for execution of all necessary items contained therein. a. Acknowledgement of the September 27 Planning Commission minutes. b. Acknowledgement of'the September Code' Enforcement Report. c. Acknowledgement of the Quarterly Goals Progress Report. d. Acknowledgement of the Engineering Quarterly Report. e. Approval of a contract with the Maxfield Research Group for completion of a market evaluation of the proposed redevelopment at TH 110/Lexington. f. Adoption of Resolution No. 88-76, "RESOLUTION COMMITTING FUNDS TO THE MINNESOTA VALLEY HUMANE SOCIETY FOR CONSTRUCTION OF A DAKOTA COUNTY ANIMAL SHELTER". g. Adoption of Resolution No. 88-77, "RESOLUTION APPROVING FINAL PLAT FOR VICTORIA HIGHLANDS 3RD ADDITION". h. Adoption of Resolution No. 88-78, Page No. 2397 October 4, 1988 CASE NO. 88-39, Ms. Mary Lathrop, 640 Marie, was present to LATHROP, LOT SPLIT request approval of a lot split for Lot 18, Willow Springs. She had submitted a letter from her neighbor, the LeMays, relative to future removal of a shed that is on the eastern property line of Lot B. Councilmember Cummins moved adoption of Resolution No. 88-79,_11RESOLUTION APPROVING A LOT DIVISION IN THE WILLOW SPRINGS PLAT", subject to receipt of the $600 park contribution. Councilmember Witt seconded the motion. Ayes: 4 Nays: 0 WEST ST. PAUL WATER Mr. and Mrs. David Goldenstein, 1554 Delaware CONNECTION REQUEST Avenue, West St. Paul, were present to request permission to connect to the Mendota Heights' water line located in Delaware Avenue. Their lot frontage consists of 152 feet. After discussion, Councilmember Cummins moved that the Goldenstein's be granted permission for their request, but that they be charged based on "RESOLUTION APPOINTING 1988 ELECTION JUDGES". i. Approval of the permanent full-time status appointment of Dick Gill, effective October 12, 1988. j. Approval of the list of contractor licenses dated October 4, 1988, and attached hereto. k. Acknowledgement of presentation concerning MSP Adequacy Test. 1. Approval of the list of claims dated October 4, 1988 and totalling $206,589.23. m. Approval of the corrected Resolution No. 88- 75, "RESOLUTION APPROVING 1988 LEVY COLLECTIBLE IN 198911, dated September 20, 1988. n. Approval of a change order for city hall signage, with a cost of $9,300. Councilmember Cummins seconded the motion. Ayes: 4 Nays: 0 PROCLAMATION Councilmember Witt moved that Mayor Mertensotto sign a proclamation declaring October 16-22, 1988 as National Business Women's Week. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 CASE NO. 88-39, Ms. Mary Lathrop, 640 Marie, was present to LATHROP, LOT SPLIT request approval of a lot split for Lot 18, Willow Springs. She had submitted a letter from her neighbor, the LeMays, relative to future removal of a shed that is on the eastern property line of Lot B. Councilmember Cummins moved adoption of Resolution No. 88-79,_11RESOLUTION APPROVING A LOT DIVISION IN THE WILLOW SPRINGS PLAT", subject to receipt of the $600 park contribution. Councilmember Witt seconded the motion. Ayes: 4 Nays: 0 WEST ST. PAUL WATER Mr. and Mrs. David Goldenstein, 1554 Delaware CONNECTION REQUEST Avenue, West St. Paul, were present to request permission to connect to the Mendota Heights' water line located in Delaware Avenue. Their lot frontage consists of 152 feet. After discussion, Councilmember Cummins moved that the Goldenstein's be granted permission for their request, but that they be charged based on Page No. 2398 October 4, 1988 Councilmember Cummins felt that stop signs at Fieldstone and Stone Road should be deleted unless or until there is a problem at those intersections. City Administrator Frazell stated that staff would put together an Ordinance to that effect for adoption on October 18. During discussion later in the meeting, Councilmember Blesener felt that all yield signs at T -intersections in Copperfield should also be deleted, as she felt they cause confusion for motorists. It was Council concensus that all yield signs should be deleted. NOISE ORDINANCE This item was continued from the September 6 REQUEST Council meeting. Mrs. Joan Strot, 743 Decorah Lane, was present for the discussion, complaining of heavy equipment trucks using Decorah Lane and noise emanatinv from the Dakota's Children group home adjacent to her home. She felt the City's noise ordinance did not have enough teeth to allow fines for the noise which she felt were nuisances and suggested the City draft a stronger noise, ordinance such as the one she presented from the City of West St. Paul. City Attorney Hart noted that the City has the authority to ask that the group home make a reasonable request to keep the noise level down and Councilmember Hartmann felt the City should contact the general contractors the actual front footage of 152 feet, with the cost to be $3,458.27. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 BERM REQUEST FOR Council acknowledged receipt of a memo relative CITY HALL to the costs and merits for installation of a sound/light barrier at the lower level of the new city hall, in response to a request from Mrs. Ann Connelly, 1903 So. Lexington, and Mrs. Kim Povolny, 1901 So. Lexington. Councilmember Hartmann moved that the City not incorporate a sound/light barrier at city hall per the staff report dated September 29, 1988. Councilmember Witt seconded the motion. Ayes: 4 Nays: 0 COPPERFIELD Council acknowledged receiVt of a memo from TRAFFIC Police Chief Delmont relative to traffic control in the Copperfield neighborhood. Councilmember Cummins felt that stop signs at Fieldstone and Stone Road should be deleted unless or until there is a problem at those intersections. City Administrator Frazell stated that staff would put together an Ordinance to that effect for adoption on October 18. During discussion later in the meeting, Councilmember Blesener felt that all yield signs at T -intersections in Copperfield should also be deleted, as she felt they cause confusion for motorists. It was Council concensus that all yield signs should be deleted. NOISE ORDINANCE This item was continued from the September 6 REQUEST Council meeting. Mrs. Joan Strot, 743 Decorah Lane, was present for the discussion, complaining of heavy equipment trucks using Decorah Lane and noise emanatinv from the Dakota's Children group home adjacent to her home. She felt the City's noise ordinance did not have enough teeth to allow fines for the noise which she felt were nuisances and suggested the City draft a stronger noise, ordinance such as the one she presented from the City of West St. Paul. City Attorney Hart noted that the City has the authority to ask that the group home make a reasonable request to keep the noise level down and Councilmember Hartmann felt the City should contact the general contractors Page No. 2399 October 4, 1988 doing work in the Copperfield area to have them advise their subcontractors to make deliveries off Huber Drive, not Decorah Lane. Councilmember Blesener arrived at 8:15 P.M. Councilmember Cummins felt the police department should be reminded of this nuisance and that they do have the authority to cite the violators. Mrs. Strot read a letter she had received from Representative McKasy in response to her concerns. The Council was sympathetic to Mrs. Strot's concerns and suggested she call the police department when she felt the ordinance was being violated. Staff was directed to send Mrs. Strot a copy of the City's ordinance No. 901. CASE NO. 88-38, Mayor Mertensotto called the meeting to order PASTER, CUP/PUD for the purpose of a public hearing to consider AMENDMENT a request for a conditional use permit for a HEARING planned unit amendment from Paster Enterprises to allow installation of several signs at the Mendota Plaza Shopping Center, 750 Highway 110. Mr. Ed Paster and Mr. John Streeter, construction foreman, were present to explain their proposal. Mr. Paster noted that the nearest tower (Pylon B) would be 30 feet from the TH 149 right-of-way. Mayor Mertensotto stated that access to the center is the real problem, that it is just not functional, and the access needs to be widened. He felt a turning lane for entrance off 149 might also be needed. Mr. Paster indicated that he was scheduled soon for a meeting with a traffic designer to discuss the overall traffic concept of the center. He also stated that he would maintain a clearance of the sign which would be at least 9'6".• He was not sure how large the signs for the tenants would be, but stated that the signs are reserved for the major tenants only, with uniform letters and interior illumination. He asked that Pylon A be allowed to be five feet higher than the exiting pylon sign now located along TH 110. Mayor Mertensotto asked why this sign had to be higher than any other signs in the City. Mr. Paster said this is the only shopping center in Page No. 2400 October 4, 1988 the City and he felt it would contribute to better visibility. He noted that the sign on Dodd Road is proposed to be 30 feet high, while the bank sign is 31' 10", Amoco's sign is 331, and the McDonald sign is 36' high. Pylon B, the 30 foot high sign proposed for Dodd Road, would require a five foot height variance, and would be set back 30 feet from the 149 right-of-way. Pylon A, to be located along TH 110, would require a 20 foot variance to allow the height to be 45 feet. The proposed bell tower, as presented, is to be 51 feet tall. After much discussion, Councilmember Hartmann moved approval of the conditional use permit for a planned unit development amendment, granting a five foot height variance for Pylon B, which is to be 30 feet high, set back 30 feet from the TH 149 right-of-way; a 20 foot height variance for Pylon A, which will be 45 feet high, located along TH 110, and that the bell tower is acceptable as presented, being 51 feet tall. Councilmember Blesener seconded the motion, but amended it.so that Council will have the final design approval which will be considered at a future Council meeting under the consent calendar (if the design is basically the same as this evening's version). Councilmember Hartmann accepted her amendment. (The Council stated they did not want to see antennas attached to the towers). Ayes: 4 Nays: 1, Mertensotto Ayes: 5 Nays: 0 The Council then discussed the building signage standards submitted by the developer at a previous meeting. The policy stated that letters may be 36 inches high (not more than 36 inches), and that the sign shall not be nearer than 24 inches to the edge of the tenant's lease line. Mayor Mertensotto asked for any questions or comments from the audience. There being none, Councilmember Hartmann moved to close the public hearing at 9:24 P.M. Councilmember Cummins seconded the motion. Councilmember Hartmann moved approval of the building signage policy, granting a variance so that the signs may exceed 100 square feet, but Page No. 2401 October 4, 1988 that they shall be at least two feet from the outside edges of the tenant's lease line. Councilmember Witt seconded the motion. Ayes: 3 Nays: 2, Blesener, Cummins CASE NO. 88-37 Mr. Paster stated that he would like a temporary PASTER, TEMPORARY sign variance for up to three years. This sign SIGN VARIANCE would be a "for rent" sign located on Dodd Road, noting vacancies in the center. Councilmember Blesener felt the sign should be placed at least 100 feet south of the entrance to the center, or in line with the back side of the center. She also felt that the sign permit should be granted for 18 months, and then the applicant should request approval for 18 months more on a consent calendar portion of the agenda, assuming there had been no problems during the first 18 months. Councilmember Blesener moved approval of a temporary sign for 18 months with a 39 square foot variance to allow 32 square feet of sign area for a•double sided sign for 64 square feet of sign area) to be located within 10 feet east of the pylon or a minimum of 100 feet south of the driveway entrance on the property line. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 CASE NO. 88-36, Mr. Nick Linsmayer, 1935 Glenhill Road, was LINSMAYER, present to request a five foot side yard setback VARIANCE variance to allow construction of a 20' x 35' swimming pool on Lot 17, Block 1, Valley View Oak 1st Addition. He had written permission from the Culligan family as requested by the Planning Commission. Councilmember Cummins moved approval of a five foot side yard setback variance to allow construction of the requested swimming pool at 1935 Glenhill Road. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 TH 55 PROPERTY Mr. Galen Funk, 1199 Rogers Road, was present to ACQUISITION discuss with the Council his reasons of concern DISCUSSION over the 10% obsolescence factor referred to in the Blake Davis property appraisals. He felt that MAC always said the air traffic is not an Page No. 2402 October 4, 1988 issue nor does it lower property values, yet the appraiser said it does lower the value. He asked what Mr. Davis is basing the air traffic factor on. Mayor Mertensotto stated that at no time during his and Treasurer Shaughnessy's meetings with the area residents, did he commit the City to the 10% factor. Mr. Funk indicated that he understood that. Councilmember Hartmann asked where the 10% factor came from. City Administrator Frazell noted that there is a letter in the file noting the 10% factor. During discussion, Councilmember Cummins stated he felt each purchase agreement should be written on a case by case basis. The Council also discussed what is a fair market value and the possibility of six months free rent, and felt this was fair for the residents. TH 149 TASK FORCE The concensus of the'Council on appointment of citizen members to the task force to consider TH 149 right-of-way issues was that it is something the City wants to do, but that they would like it started after the first of the year. PROPERTY TAX DATA Council acknowledged a request from the AMM for BASE a contribution to help develop a property tax data base. Councilmember Witt, who chair's the League's Revenue Committee, explained the request. It was noted that larger suburbs are being asked to contribute $2,000 each, and i Mendota Heights, as a smaller suburb, s being asked to contribute whatever the City feels is appropriate. Mayor Mertensotto felt the AMM needs a model for discussion and suggested contributing $2,000 toward the cause. Councilmember Cummins moved that the City donate $1,000 toward the cost of developing the property tax data base. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 Councilmember Cummins said he would support putting additional money into the base if need be. Page No. 2403 October 4, 1988 MASAC FOLLOW-UP Council acknowledged receipt of a letter stating the City's position regarding the Mendota Heights/Eagan corridor issue. Councilmember Hartmann moved approval of the letter being sent over the Mayor's signature to MASAC concerning the Mendota Heights/Eagan corridor issue. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 CITY HALL Council acknowledged a memo from Administrator Frazell relative to the proposed move to the new city hall. Councilmember Witt moved that the city offices may be closed, if necessary, at noon on Thursday, November 10, for the projected move to City Hall, and that the October 25 Planning Commission meeting and the November 1 City Council meeting be held at the fire hall, 2121 Dodd Road. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 The Council also agreed to allow an auction of excess city property to be held on Saturday, November 12, at the Dakota County bank building site. HAGSTROM-KING The Council discussed developer installed PARK IMPROVEMENTS proposed improvements at the Hagstrom-King park. They discussed whether the City should upgrade the 1/2 court basketball surface from asphalt to concrete, whether to spend extra money to put curb and gutter on the parking lot, and if the park layout and proposed equipment is acceptable. Councilmember Blesener felt the city should install curb and gutter in the parking lot, and should upgrade the 1/2 court basketball surface from asphalt to concrete. She also felt the size of the play structure should be increased. Councilmember Blesener moved approval to expend up to $8,000 for park improvements to Hagstrom- King park, with the money coming from the park fund. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 COUNTY CAPITAL Councilmember Hartmann moved adoption of IMPROVEMENT PLAN Resolution No. 88-80, RESOLUTION COMMENTING ON Ayes: 5 Nays: 0 MISCELLANEOUS Ayes: 5 Nays: 0 Page No. 2404 October 4, 1988 DAKOTA COUNTY'S 1989 PROPOSED CAPITAL IMPROVEMENT PLAN". Councilmember Witt seconded the motion. Councilmember Witt offered comments on the proposed advertisement for the position of administrative assistant. Mayor Mertensotto felt the shrubbery at the new city hall will not make it through the winter and wondered if it was guaranteed. There being no further business to come before the Council, Councilmember Hartmann moved that the meeting be adjourned. Councilmember Witt seconded the motion. TIME OF ADJOURNMENT: 10:41 o'clock P.M. Mary Ann DeLaRosa Deputy City Clerk ATTEST: Charles E. Mer enso 0 Mayor LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL OCTOBER 4, 1988 Concrete License: Buzzel Masonry, Inc. Gas Piping Licenses: Aspen Heating & Air Conditioning, Inc. Owens Services Corporation Swanson Plumbing & Heating, Inc. General Contractors Licenses: Gardner & Associates McPhillips Bros. Roofing Company SBS Construction, Inc. Welsh Construction Wescot Construction & Development, Inc. Heating & Air Conditioning Licenses: Aspen Heating & Air Conditioning, Inc. Owens Services Corporation Swanson Plumbing & Heating, Inc. 0 ..,.. - - -• .. _ � _ _. •. .' - APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT 6702 PAGE ONE OF 4 PAGES PROJECT: NEW CITY HALL BUILDING (name, address) Lexington and State Highway 110 Mendota Heights, MN. TO (Owner) City of Mendota Heights 750 South Plaza Drive Mendota Heights, Mn. 55120 ARCHITECT: Lindberg Pierce, Inc. ARCHITECT'S PROJECT NO: CONTRACTOR: The Joseph Company, Inc. CONTRACT FOR: New City Hall APPLICATION DATE: 10/1/88 APPLICATION NO: Eleven (11) ATTN: PERIOD FROM: 9/1/88 TO 10/1/88 CHANGE ORDER SUMMARY Application is made for Payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G702A, is attached. Change Orders approved ADDITIONS $ DEDUCTIONS $ The present status of the account for this Contract is as follows: TOTALS Net change by Change Orders $ + 22,165.55 State of: Minnesota County of: mower ' The undersigned Contractor certifies that the Work covered by this Appli- cation for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by him for Work for which previous Certificates for Payment were issued and payments received from the Owner, a� that the current payment shown herein is now due. Company By: Date: 10 M ORIGINAL CONTRACT SUM ...................... $ .1,054,000-00 -Net change by Change Orders ................... $ 22,165.55 -CONTRACT SUM TO DATE .......................$ 1,076,165.55 TOTAL COMPLETED & STORED TO DATE .......... $ , r - /� pG y'G 7S (Column G o5 G702A) ,yl 5 �� `� �C' .303 RETAINAGE % ........................ $ 49 — 4. or as noted in Column Ion G702A TOTAL EARNED LESS RETAINAGE ..................$ r' �a �Li� 9.�..'�,Z6/ SI LESS PREVIOUS CERTIFICATES FOR PAYMENT ........ $ 876, 019.70 -3-3-x- 19 7JIl �! CURRENT PAYMENT DUE .........................$ Subscribed and sworn to before me�tthis lst day of October , 19 88 Notary Public- '� < +✓�< J o, -� t My Commission expires: Deceinbar 1991 In acg6rdance with theCo tract and this Application for Payment the Contractor is entitled to payment in the amount shown above. ❑ OWNER Architect: L IA,,r9e '72t!o +' ; /NC. ❑ARCHITECT ❑ CONTRACTOR By: This Certificate is not negotiable. It is payable only to the payee named herein and its issuance, payment and acceptance are without prejudice to any rights of the Owner or Contractor under their Contract. AIA DOCUMENT G712 • APPLICATION AND CERTIFICATE FOR PAYMENT • MARCH 1971 EDITION • AIA �}L �ct? /4b�r7'� 0 197'1 9 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE, N.W., WASHINGTON, D. C. 20006 �✓ j k f in previous months by Owner — TOTAL Subsequent Change Orders Number Approved (date) - 9,169.00 G-2,3 4,388.00 G-4 7,555.75 G-5 191390.80 TOTALS Net change by Change Orders $ + 22,165.55 State of: Minnesota County of: mower ' The undersigned Contractor certifies that the Work covered by this Appli- cation for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by him for Work for which previous Certificates for Payment were issued and payments received from the Owner, a� that the current payment shown herein is now due. Company By: Date: 10 M ORIGINAL CONTRACT SUM ...................... $ .1,054,000-00 -Net change by Change Orders ................... $ 22,165.55 -CONTRACT SUM TO DATE .......................$ 1,076,165.55 TOTAL COMPLETED & STORED TO DATE .......... $ , r - /� pG y'G 7S (Column G o5 G702A) ,yl 5 �� `� �C' .303 RETAINAGE % ........................ $ 49 — 4. or as noted in Column Ion G702A TOTAL EARNED LESS RETAINAGE ..................$ r' �a �Li� 9.�..'�,Z6/ SI LESS PREVIOUS CERTIFICATES FOR PAYMENT ........ $ 876, 019.70 -3-3-x- 19 7JIl �! CURRENT PAYMENT DUE .........................$ Subscribed and sworn to before me�tthis lst day of October , 19 88 Notary Public- '� < +✓�< J o, -� t My Commission expires: Deceinbar 1991 In acg6rdance with theCo tract and this Application for Payment the Contractor is entitled to payment in the amount shown above. ❑ OWNER Architect: L IA,,r9e '72t!o +' ; /NC. ❑ARCHITECT ❑ CONTRACTOR By: This Certificate is not negotiable. It is payable only to the payee named herein and its issuance, payment and acceptance are without prejudice to any rights of the Owner or Contractor under their Contract. AIA DOCUMENT G712 • APPLICATION AND CERTIFICATE FOR PAYMENT • MARCH 1971 EDITION • AIA �}L �ct? /4b�r7'� 0 197'1 9 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE, N.W., WASHINGTON, D. C. 20006 �✓ j k f y IK,k3vL� HEIGHTS CITY HALL — — SCHEDULE OF N ES r i CONTINUATION SHEET AIA DOCUMENT C702A PAGE 2 OF 4 PAGES AIA Document ©02, APPLICATION AND CERTIFICATE FOR PAYMENT, containing CONTRACTOR'S signed Certification is attached APPLICATION NUMBER: In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. ARCHITECT'S PROJECT NO: ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED STORED TOTAL COMPLETED AND BALANCE RETAINAGE Previous This No. VALUE MATERIALS STORED TO DATE TO FINISH A d C Applications Application F G(D+E+F) % -H(C—G) I D E 01000 General Conditions 55,000. OC 51,054.00 1,973.00 53,027.00 1,973. 02200 Earthwork 143,250_f10 141,250.00 2,000.00 143,250.00 02411 Foundation DrainSyst: 2,000.00 2,000,00 2,000.00 0 2513 Bituminous Paving 19,806.00 19,806.00 19,806.00 0 2710 Vinyl coated fencing 11800. 1,800.00 1,800.00 02800 Landscaping 24,000. "lied_ /2,000 02900 Seeding000 03300 Concrete & Reinf. 83,614.00 82,864.00 750.00 83,614.00 03430 Precast Concr. Plank 32,000. 32,000.00 32,000.00 03450 Poured Gyp.Underlaymt 5,400. 5,400.00 5,400.00 04220 Unit Masonry 185,400. 185,400.00 185,400.00 04420 Cut Stone 05120 Structural Steel 38,200. 38,200.00 38,200.00 05500 MetaFaca l britions 12,400.00 11,860.00 540.00 12,400.00 06150 Prefab Wd. Trusses 10,000.00 101000.00 10,000.00 06151 Prefab Wd. Beams 81000.00 8,000.00 —0— 81000.00 06200 Carpentry 68,400.00 65,.700.00 2, A9 -.-e& 657 «99:66 x706 06400 Millwork 51, 000.00 22, 300.00 3:21 : @� 34,.396: 66• 4 ,-7GE) . P,'/,760 07100 Concrete Deck Coating 2, 000.00 y000 x.4',.300 2,000. _07150 Dampproofing 4,000.00 4,000.00 4,000.00 07200 Bldg. Insulation 6,000_00 6;000.'00 6,000.00 07300 Wd. Shingle Roofing 27,000.00 27,000.00 27,000.00 07640 Exterior Louvers _ 11800.00 1,800.00 1,800.00 07900 Caulking 1,600.00 800.00 800.00 800. 08110 Stl. Frames & Doors 24,600.00 24,600.00 24,600.00 08120 Aluminum Door, side lite & Window Frmg. 17,000.00 15,000.00 2,000.00 17,000.00 08200 Wood Doors 6,000.00 6,000.00 6,000.00 08360 Overhead Garage Drs. 5,500.00 5,500.00 5,500.00 D84501 C1g. Access Panel 450.00 450.00 450.00 08600 Clad Wood Windows 31,000.00 .31,000.00 31,000.00 SUB TOTAL OR TOTAL 867, 220.00 AIA DOCUMENT G7M • CONTINUATION SHEET • MARCH 1971 EDITION • AIAA • • 1471 THE AMERICAN INSTITUTE OF ARCHITECTS, 1733 NEW YORK AVE., N.W., WASHINGTON, D. G 20001 '} MF.t=TA HEIGHTS CITY HALL - - - SCHEDULE OF -VALUES ) 4 ;ONTINUATION SHEET AIA DOCUMENT G702A PAGE OIs PAGM VA Document G702, APPUCATION AND CERTIFICATE FOR PAYMENT, containing =ONTRACTOR'S signed Certification is attached. APPUCATION NUMBER: n tabulations below, amounts are stated to the nearest dollar. Jse Column I on Contracts where variable retainage for lime items may apply.` ARCHITECTS PROJECT NO: ITEM DESCR IF ION OF WORK SCHEDULED, WORK COMPLETED STORED TOTAL COMPLETED AND RALANCE RETAINAGE ?"WICw This No. VALUE MATERIALS STORED TO DATE TO FINISH A s C Applications AW kation F G{D+E+F) . O E Brought Forward: 867,220. -S 8700 Finish Hardware 6,000. 4,500.00. 11000.00 5,500.00 500. 18800 Glass and Glazing 11480. 1,4$0.00 11480.00 )9250 Metal Frmg.&Gyp. Bd. 56,000. 52,000.00 4,000.00 56,000.00 '19330 Ceramic & Quarry Tile 14,000.00 14,000.00 14,000.00 )9500 Acoustical Ceilings 12,000.00 3, 200.00om o. fi@ 3 _66a . ?9510 Fab.cover Acoust.Pnls ')9650 Resilient Flooring 21,000.00 12,274.00 _4rq26_.0& - (D - 4--A9e:ee- /,04, A71/ -4 6OC 8�z� )9680 Carpet ?9900 Finish Painting 24,000.00 4,100.00 16,000.00 20,100.00 3,900. D9950 Vinyl Wall Cover _0100 Porcelain marker boar 800.00 680.00 680.00 120. '0120 Display Cases 5,200.00 4,833.00 367.00 5,200.00 _0180 Toilet Partitions 2,400.00 2,400.00 2,400.00 _0190 Precast Shwr.Receptrs 700.00 700.00 700.00 10230 Disappearing Stairs •400.00 400.00 400.00 10350 Flagpole 2,000.00 2,000.00 21000.00 _0430 Cast letters & plaquer 500.00 500. ?0440 Interior Plague signs 11000.00 11000. 10450 Illuminated Ext -Sign 2,600.00 21600. 10500 Metal Lockers 6,000.00 6,000. 10522 Fire Ext. & cabinets 500.00 440.00 440.00 60. 10800 Toilet Accessories 4,000.00 31600. 00 400.00 4,000.00 - =0900 Coat Racks 300.00 200.00 100.00 300.00 1380 Projection Screens1,200.00 1,027.00 173.00 1,200.00 ?1830 Dishwasher 700.00 .700.00 700.00 4200 Hydraulic Elevator 24, 000.00 23, 500. QO-�66: E�6-� �6' SIC 0 ' SUB TOTAL OR TOTAL All► DOCUMDff' AGM^ • CONTINUATION SKIM ♦ MARCH IM E MCM • MAO • • • IM THU AMOUCAN INStinM Of ARCHMCM TM NEW VORK AVL, H.W� WAS HINGTOM, M r - 2e, - CONTINUATION SHEET AIA DOCUMENT G702A PAGE 4 OF 4 PAGES • AIA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing J CONTRACTOR'S signed Certification is attached. APPLICATION NUMBER: 11 In tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where variable retainage for line items may apply. ARCHITECT'S PROJECT NO: ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED STORED TOTAL COMPLETED AND BALANCE RETAINAGE Previous This No. VALUE MATERIALS STORED TO DATE TO FINISH A B C Applications Application F G(D+EF-F) % H(C—GZ I D E Change order G-1 - 9,169.00 9,169.00 Change order G-2 3,876.00 3,876.00 3,876.00 Change order G-3 512.00 512.00 512.00 Change order G-4 7,555.75 6,300.00 1,255.75 7,555.75 Change order G-5 19,390.80 12,000.00 12,000.00 7,390.80 SUB TOTAL OR TOTAL 1,076,165-55 -922,126.00 ±88r864-995- , AIA DOCUMENT G702A • CONTINUATION SHEET • MARCH 1971 EDITION • AIA® • O 1971 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW -YORK AVE., N.W., WASHINGTON, D. C. 20006 APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT 0702 TO (Owner): CITY OF MMOTA HEIGHTS 750 South Plaza Drive Mendota Heights, MN 55120 ATTENTION: PROJECT: New City Hall Building Lexington & State Hwy 110 Mendota Heights, MN CONTRACT FOR: Mechanical Construction CONTRACTOR'S APPLICATION FOR PAYMENT CHANGE ORDER SUMMARY Change Orders approved in previous months by Owner TOTAL ADDITIONS 810.00 DEDUCTIONS 2,850-00 Approved this Month Number Date Approved I TOTALS 81o..00 2,850-00 Net change by Change Orders (2,040.0 -0.1 - The undersigned Contractor certifies that to the best of his knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Docu- ments, that all amounts have been paid by him for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. NC. 19-:88 Date: 9n ARCHITECT'S CERTIFICATE FOR PAYMENT APPLICATION NO: 9 PERIOD FROM: 9-01-88 TO: 9-30-88 ARCHITECT'S PROJECT NO: PAGE ONE OF PAGES Distribution to: 0 OWNER 3 ARCHITECT 0 CONTRACTOR 0 0 CONTRACT DATE: November 10, 1987 — Application is made for Payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. The present status of the account for this Contract is as follows: ORIGINAL CONTRACT SUM ....................... $ 287,447.00 Net change by Change Orders ..................... $- (2,040.00) CONTRACT SUM TO DATE ........................ $ 285,407-00 TOTAL COMPLETED & STORED TO DATE ........... 272,357-00 (Column G on G703) RETAINAGE 52 % ......................... 13,617.85 or total in Column I on G703 258,739.15 TOTAL EARNED LESS RETAINAGE .................. $ LESS PREVIOUS CERTIFICATES FOR PAYMENT ....... $ 244,430.25 CURRENT PAYMENT DUE ......................... $_ 14,30.90 State of: Minnesota . County of: Anoka Subscribed and sworn to before me thisl 9lh7,daX of Sept . 19 88 Notary Pub MY Commi S: NOTARY PUBLIC - MINNEMWOTA FA -, ANOKA COUFM AMOUNT My.qqMmWsIon.ExpIre3 7-.25-9.0 $ . 14-, 30 0 ..... ...... .. ... (Attach exDla M15541mmn er I re 1 ers ram the amount applied for' In accordance with the Contract Documents, based on on-site obser- ARCHITECT vations and the data comprising the above application, the Architect : 1aZzImc. — r certifies to the owner that the Work has progressed to the point indicated; that to the best of his knowledge, information and belief, BY: Date: 10/3/0 the quality of the Work is in accordance with the Contract Docu- ments; and that the Contractor is entitled to payment of the AMOUNT This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor CERTIFIED. named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the owner or Contractor under this Contract. AIA DOCUMENT G702 * APPLICATION AND CERTIFICATE FOR PAYMENT 0 APRIL 1978 EDITION 0 AIA* 0 a) 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G702-1978 CONTINUATION SHEET AIA DOCUMENT 6703 Page 2 OF 2 AIA Document 6702, APPLICATION AND CERTIFICATE FOR PAYMENT, APPLICATION NUMBER: 9 containing Contractor's signed Certification is attached. APPLICATION DATE: 9-19-88 In tabulations below,amounts are stated to the nearest dollar. PERIOD TO: 9-30-88 Use Colum I on Contracts where variable retainage for ARCHITECT'S PROJECT NO: # 2878 -Mendota Heights City Hall Lindberg Pierce, Inc. Architects A B C D E F 6 H I ITEM DESCRIPTION OF WORK NO SCHEDULED VALUE WORK COMPLETED FROM PREVIOUSTHIS PERIOD APPLICATION (D+E) MATERIALS PRESENTLY STORED (NOT IN D OR E) TOTAL COMPLETED % AND STORED (G/C) TO DATE (D+E+F) BALANCE TO FINISH (C-6) RETAINAGE 5% 1. BOND 2,500.00 2,500.00 0.00 0.00 2,500.00 100.0% 0.00 125.00 2. 15010-6ENE RAL PRDVISIONS 2,361.00 2,361.00 0.00 0.00 2,361.00 100.0% 0.00 118.05 3. 15160 -AIR/WTR TEST/BALANCE 1, 250.00 0.00 0.00 0.00 0.00 0.0% 1, 250.00 0.00 4. 15180 -MECH SYS INSULATION 12,940.00 12,940.00 0.00 0.00 12,940.00 100.0% 0.00 647.00 5. 15400 -PLUMBING, MATERIAL 24,000.00 18,000.00 1,000.00 0.00 19,000.00 79.2% 5,000.00 950.00 6. ' n, LABOR 20,000.00 18,200.00 0.00 0.00 18,200.00 91.0% 1,800.00 910.00 7. 15400 -OUTSIDE UTILITIES 15,334.00 15,334.00 0.00 0.00 15,334.00 100.0% 0.00 766.70 8. 15480 -LAWN IRRIGATION SYS 6,362.00 5,500.00 862.00 0.00 6,362.00 100.0% 0.00 318.10 9. 15500 -AUTOMAT SPRINK. SYS 26,700.00 24,000.00 21000.00 0.00 26,000.00 97.4% 700.00 19300.00 10. 15700 -LIQUID HEAT TRANSFER - MATERIAL 28,000.00 27,000.00 11000.00 0.00 28,000.00 100.0% 0.00 1,400.00 11. 15700 - - LABOR 14,000.00 12,000.00 11200.00 0.00 13,200.00 94.3% 800.00 660.00 12. 15800 -AIR DISTRIBUTION - MATERIk 93,000.00 87,000.00 6,000.00 0.00 93,000.00 100.0% 0.00 4,650.00 13. 15800 - ' - LABOR 19,000.00 16,500.00 11000.00 0.00 17,500.00 92.1% 1,500.00 875.00 14. 15850 -AUTOMAT TEMP CONTROL 22,000.00 18,000.00 21000.00 0.00 20,000.00 90.9% 21000.00 1,000.00 15. C.O. # 1 - TO OFFSET ITEM #7 (2,850.00) (2,850.00) 0.00 0.00 (2,8w.00)100.0% 0.00 (142.50) 16. C.O. 1 2 810.00 810.00 0.00 0.00 810.00 100.0% 0.00 40.50 17. C.O. # 3 (350.00) 0.00 0.00 0.00 0.00 0.0% (350.00) 0.00 18. C.O. # 4 (200.00) 0.00 0.00 0.00 0.00 0.0% (200.00) 0.00 19. C.O. # 5 (50.00) 0.00 0.00 0.00 0.00 0.0% (50.00) 0.00 TOTALS 284,807.00 257,295.00 15,062.00 0.00 272,357.00 95.6% 12,450.00 13,617.85 Y (..._.r=A770N SHEET AIA DOCUMENT G'._ MENDOTA HEIGHTS CITY HALL Pap - d 2 F, AIA Doc=meut G7A APPLICATION AND CERTIFICATE FOR PAYMENT. coatakinR APPLICATION NUMBER: - 0 8 - CON RACMTS 4wd Certiiicicatim is attached. % taba] ik" }vela.. aato=u are stated to the nearest &nat: 4-2,q00 ARC.II TMI'S PROJFCT NO. Use Coltram I on Contracts cabers variable redinage for Jim items vw apply. . M -• _ WORK COMPLETED TTrz�t sCxEous�D •- smxED TOTAI. COMPI.ErEiy & BALANCE Na DESCRUFnOX OF WORK VALUE Pretiaus This MATERIhLS STORED TO D TE TO FINISH RETAINAGE A, k -Bw , . G 11Dplications Application F G(D+E+F) .,& H(C-G) I 4500.40 1: SWITCHGEAR •_4068. 432.*' 3968.00 300.00- 4268.00 232.00 ' 5590.00 2, PANELBOARDS -_ _ f' -4942. 648 5090.00 300.00 _ .5390.00 200.00 i N 6120.00. ; 3. FEEDER CONDUITS "4500. 1620. 5900.00 5900.00• 220.00 •_5710.00 '• 4. BRANCH CIR. CONDUITS 19410•. 6300. 25710.00 25710.00 3500.00' 5. FEEDER CONDUCTORS 2000. 1500. 1000.00• 2869.00 /406 7500.00 6. BRANCH CIR. CONDUCTORS 3500. 4000. 4000.00 0726.00: 7. INT. LIGHTING FIXTURES 34426. 6300. 34000.00 5000.00 3900.0.00 172=6.00 _3274.00 .8.. EXT. LIGHTING FIXTURES 12500. 774. 11000.00'• ��:i� AN, 6000.00 9. EMER.GEN & TRANSF.'SW15460. 540. . 15500.00 1000 15500.00 50000 2760:60'~ 10., WIRING DEVICES 1500..1260. 2000.00 2000.00 760.00 ' 9700.00 1. BOXES -OUTLETS -JUNCTION 4200. 5500- •8700.00 •800.00 9500.00 -200.00 , & PULL • 8000.00 2. iSOUND SYSTEM 7000. 1000. 4100.00 �3. MOTOR DISCONNECTS ETC. 3400. 700. 2000.00 2000.00 2100.00 5*8.8-.-69 14. ISCELLANE4US . _ 3950.00• 3950.00 200.00 i (038-:$9) 15. "GE ORDER ( d7eduet-) 2.078.00 16. CHANGE ORDER (Sound) w 2078.00 1635.00 17. ICH GE ORDER • 1000.00 1`, too 1000.00 635.00 SITE TOTAL CM =AIS ��' j /t5 iZ - 55,34-3.00 • 121818.0 p .i?-9�}{�0•�4t� }�',2'�-_ 6 f�} • JMFNT G702A -- CONTMATION SBFT - X4AW 1971 EDITION -- AIA® -. (c) 1971 :RICAN INST17= OF ARCHTTECT5,1735 NEW YORE AVE, N.W., WASHINGTON. D MM 136619 . APPLICATION AND CERTIFICATE FOR PAYMENT AIA DOCUMENT C702 (instructionsonreverse side) IWAO t01 taus TO (OWNER): -CITY OF MENDOTA HEIGHTS •PROJECT: MENDOTA HEIGHTS CITY HALL APPLICATION NO: -08- Distribution to: • MENDOTA HEIGHTS, MN _ 17 OWNER • - PERIOD TO: 9%-15-88 ❑ARGIIIECT . ❑ CONTRACTOR FROM (CONTRACTOR):'' THOMAS ELECTRIC INC. VIA (ARCIIITECT): Lindberg Pierce Inc. ARCHITECT'S ❑ 340 .Pierce Avenue Suite 710 PROJECT NO: ❑ No. Mankato, MN 56001 600 lst. Ave. North CONTRACT FOR: ELECTRICAL „ Minneapolis, MN 55403 CONTRACT DATE: CONTRACTOR'S APPLICATION FOR PAYMENT Cluntinuationlication sSheet,rolr AIA Payment; e� 6703, is atshown tacheconnection with the Contract. ('RANGE ORWR SUMMARY Change Orders approved in prevsuus months by Owner TOTAL ADDITIONS $3713.00 DEDUCTIONS $950.00 A;)proved this Month (Column D + E on G703) Nuntbcr Date Approved (Column F on 403) TOTALS $3713.00 $950.00 Net change by Change Orders $2763.00 The ctndersigned Contractor certifies that to rhe best of the Contractors knowledge, information and belief the Work covered by this Application for Payment It" been completed in accordance with the Cyntract Documents. tiwt all amounts Itave been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from lite Owner, znd that current payment slwwn herein is now due. CONTRACTOR: THOMAS ELECTRIC INC. By: 1. ORIGINAL CONTRACT SUM :...................... Sg=.s o., n^ 2 Net change by Change Orders ...............:....0 $ - 2763.6-0- 3. CONTRACT SUM T"ATE(Line 1=Z) ........... ...S 155343.00 4. TOTAL COMPLETED & STORED TO DATE............ $ (Column G on 6703) S. RETAINAGE: rff�► l3 8i b!� a. _5... % of Completed Work S 7226�� (Column D + E on G703) b. % of Stored Material S (Column F on 403) Total Retainage (Line Sa+5b or Total in Column 1 of 6703) ..................... S - TOTAL EARNED LESS RETAINAGE ................... I--.9 - - ---- . (Lints 4 less Line 5 Total) ATfflt &A1 7. LESS PREVIOUS CERTIFICATES FOR I.AW7 PAYMENT (Line b from prior Certificate)......... S 115, 727.00 15%01 8. CURRENT PAYMENT DUE .......................... i 9. BALANCE TO FINISH, PLUS RETAINAGE ............. S (Line 3 less Line 6) 1 J990*" �P114r Slate of: MINNESOTA Subscribed and sword to before me thisla Notii�lp}fAl� tdRPI'esots ,19 88 Notary Public: Blue Earth County Date: . Sept. 21, 1988 My Commission expires: My Comm. Exp. 9-9M ARCHITECT'S CERTIFICATE FOR PAYMENT In accordance with the Contract Documents, based on on-site observations and the data comprising the above application. file Architect certifies to tlse Owner that to file Hest of the Architects knowledge, information and belief Ilse Work has progressed as indicated, the quality of tine Wu1 k Is in accordance with the Cpntract Documents, and the Cuntractor is entitled to payment of lite AMOUNT CEKTIrIED. AMOUNT CERTIFIED ................. a ... .... ........ $ - 15 17lp0 (Altach explanation if amount certified differsfrom the amount applied /oi) ARCHITECT: - y: Date: This Certificate is not negotiable. The AMOUNT CERTIFIED ii payable only to the Contractor named herein. Issuance, payment and acceptance of payment Are without prejudice to any rights of the Owner or Contractor under this Contract. JUA u-UNT CXI0 APf71I%1110N VQ*0 CARmicAn fill rAYAlINI s &%AY twl 101110N • At' rol CDC�N III& ICAN WS111UCit rt AKCInfIC-11. t71S f(tty ioxx Av1Ntn. Nw, wAsitINI:1ON. IOR14 CITY OF MENDOTA HEIGHTS TREASURER'S REPORT, SEPTEMBER, 1988 BALANCE COLLATERAL DAKOTA COUNTY STATE BANK Checking Account 5% $ 15,745.60 Savings Account 5 1/2% 461.89 C.D. Repo 10/5 6.85% 90.000.00 $ 106,207.49 Collateral - Bonds 360,000.00 Gov't. Guar. 100,000.00 240,000.00 $700,000.00 CHEROKEE STATE BANK C.D. due 12-12-88 @ 7.75% $350,000.00 Savings Cert. 8-29-88 @ 13,952.59 6.28% 363,952.59 Collateral - Bonds 700,000.00 Gov't. Guar. 100,000.00 800,000.00 U.S. TREASURY BILLS July 6, 1989 7.90 (lmm) 928.897.50 $ 928,897.50 Value 9/30/88 est. U.S. Treasury Money Mkt. Fund (7.67) $2,060,000 ($2,108,000) GOVT, SECURITIES FUND, 10.7% $1,200,000 ($1,445,000) TOTAL FUNDS AVAILABLE: $4,659,057.58 Funds Available 12-31-87 $5,023,364.15 Funds Available 10/01-87 3,999,000.00 Increased balance primarily due to increases in G.F. TI District, Engineering Fund and unexpended bond funds. Rates, Money Market Sept. 30 Bank 6.85 LES:madlr Fid. 7.67 10-6-88 4M 7.58 CITY OF MENDOTA HEIGHTS MEMO October 10, 1988 TO: Mayor, City Council and Cit�Mi for FROM: James E. Danielson Public Works Director SUBJECT: Miles Bredvold Resignation DISCUSSION: Attached is a letter of resignation from Miles Bredvold to the Gun Club Lake Watershed Management Organization (WMO). The Gun Club Lake (WMO) board is to be composed of seven members during the forming stages (2 each from Inver Grove Heights & Mendota Heights and 3 from Eagan) and then drop back to five members (1 each from Inver Grove Heights and Mendota Heights and 2 from Eagan) after adoption of the plan by the Board of Managers. The plan is now in for agency reviews and should be back for adoption within 6-8 months. Klayton Eckles is now the alternate Mendota Heights Board Member. RECOMMENDATION: Staff recommends elevating Klayton Eckles from alternate member to full membership now and then have him revert back to alternate member when the plan is adopted. ACTION REQUIRED: If Council desires to implement the staff recommendation they should appoint Klayton Eckles as a boardmember to the Gun Club Lake Watershed Management Board. DECEIVED SEP t 9 - MILES J. BREDVOLD 1281 LAKEVIEW AVE. MENDOTA HEIGHTS, MN 55120 /988 MINNESOTA DX CLUB TX /Y s CAST BULLET ASSOCIATION MID -CONTINENT GUN CLUB 7-(5 r y c c� /� �Tr�� o / 2 f F, c /e '4" s h c c- n ! fe . c.s 'J . / , st r vt Q ,1 7L�F r e t9 r- n a cJ v/ r 7lr v� cr �✓ •ia o o � r� c� a r � /L to i a X-, s 7-'l rZ f %s rn G r -c- c/ i f�l" TX /Y s CITY OF MENDOTA HEIGHTS MEMO October 11, 1988 TO: Mayor, City Council and City A i� r FROM: James E. Danielson C l Public Works Director SUBJECT: Sewers, Water, Streets Stratford Woods Job No. 8626 ImprovementnNo. 86, Project No. 13 DISCUSSION: Orfei Contracting, Inc. has satisfactorily completed the improvements for Stratford Woods. RECOMMENDATION: Staff recommends that Council accept the projects and approve final payment. ACTION REQUIRED: If Council desires to implement the staff recommendation they should pass a motion adopting Resolution No. 88- , RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 86, PROJECT NO. 13. IM qi ty �)f Mond( %a i}:�r,o•t �. �'otgn�� .r Mixlx� �� 1;;. AiP R`ESOLU T IQJP +»W'GO t T44" W111 -C Ott } FINAf PAYMENT Fra R i �f ? iV dT_, B� �': i�� ; x : NO. t3 ,WHEREAS,•; pursuant to to writt9p ebn#q,qsib' !D4 ;lith the City of Mendota .Heights _on August.. 't9E`, Ofpi 6pxtrac ing, Ine.' of" Hugo, Minnesota, lias satisfact��;,• 19- co gJpt6d.', 3�e" mprovr '&nt of sanitary sewer extenSlon, storm safer extex}ions- r tare � n +e x�sibn, street, . 4t ,.. . curb and gutter impro7remtp "t P, Jsery c1�e axes;°nowrx`s S`tr"atford Woods (Improvement No. 86, Pro;jt�bt No# ,J.p ,' ih 'aerorr�srice y:af t1r, su�cti°°'cointrao�%., NOW ,THEREFORE IT IS -,'I �;1 P3� Rn ( 1T o n.c:il };; the City of Mendota Heights' i!4.' ::;the lap is mp2 tou'ti : ''s&id 66intract is hereby accepted,j +qtr and'.a�prr y' arida BE IT FURTHM-RESOVal) that the ;payor apd City (;:I erk dine hereby directed to issue, a'proper order for t13e}•fi.nai. paymi eixi an such contract in the amount of $ , 050. r s bnt,�r.�c Q6r ! g receipt in full. Ado b pted Y the City 06un-ail, of the C1.t�.-.oP. �J.bxzdotq ghts this '18th... day of October, 19;88 CITY 60PNOi1 CITY OF 149ijA HEIGHTS `,. By Charles -E. ften6otto, Mayor ATTEST: r. Kathleen M. Swanson,OitflLork CITY OF MENDOM HEIGHTS �v. October 11, 1988 .T ,•�' ; r. %��r 't.. PM .�t �. "',�.' Lr.'�.�,'`. „`e !;�`r f!•ir xA Y -'e . y,,.,A�i> i,s for a, TO: or Ma = ,C_'it f+ Counciland Cit fll��. � .i •r .yr 2C , x.. a� ` v . .. . "r7' a'��4• S i- � ;t x`J' • iK?f ' t!S . r � � ' � ... :'!/ -, ai: ii • ',�••' ..Y�,,...,�3 ' x Y�. �' I r { t? "i.^t':' t7 � � �1.l. _� ' � V't'j� ' FROM: Jame%! E.. Danielson yx •. }� - ' eti. w % Pci�k S. •r. v ,x ,. ,ti: %i' �. ,-Public`��Wor,ks"r D`irec'tor - tfl> :+F + ',A.^'Kx:.•Y.r 't'�� • .v _r .t•, rl ,? , ?• �.: ;b.Yt(Si, �.l �• iJr:', :'�., ��•.'ta• .: Y. t, � •• R i.W ati. ±1 (t �.. SUBJECT: S.ewerti.;and Water. Services ., := a- �� ,��t �Y•'K' `I �r. r ;1 ' i p':. #,•1.'; `ln �•';'. y: Valley" Curve Estates ' x • - t, i -. ` '' z,' , "Job No.,.8617 :.,.°f n l.' No'' L' oY Pr.5 i .Improvement No. 86, ,jects Sewers, Water, Streets -` : "r Ft `'r.� :� ,`• a�=:a;, w }r N''x ;%.Spring Creek Acres f .JobNo.703` 8• {:°Improv,ement No. 87., Project.. No. 1 - - :a''?I;. , a;'` sz.: • c.i-.: ii5�': i. r..y` ,-"' i , ,•' .�*1 rs �"x`y'..�f". 'e:,.i;• '('� ,r j' s • • .•. ' Y c ..i , DISCUSSION: �y =+.°' F�:� �� ,. = h - `'"fin':;{�, Ii �• �_' i�'w" ti;',..� z•- '• i :bti � '!`x�<', 'x+ �TM �=�it: ' 1 "' T,y6 ^ a w i+"`� 11 i•,.yr' -3- 'fit.: �`i••'yp�}+` tim=' Orfei Contracting, Inc. has satisfactorily completed the ; provements for the above projects. RECOMMENDATION: 'f Staff recommends that the Council accept the projects. ACTIONIREQUIRED:"¢p If Council concurs with the staff recommendation, Council should, pass a motion adopting Resolution No. 88- , RESOLUTION ACCEPTING WORK,•_-.,. AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 86, PROJECT NO. S AND' IMPROVEMENT NO. 87, PROJECT N0. 1• s' ' a�= f,' �,z •sty City of Mendota Heights Dakota'County, Minnesota RESOLUTION NO. 88 - RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 86, PROJECT NO. 5 & IMPROVEMENT NO. 87, PROJECT NO. 1 WHEREAS, pursuant to a written contract signed with the City of Mendota Heights on -May 21, 1987, Orfei Contracting, Inc. of Hugo, Minnesota, has satisfactorily completed -the improvement of sanitary sewer extension, storm sewer extension,•watermain extension, street, curb and gutter improvements to serve the area known as Valley Curve Estates and Spring Acres (Improvement No. 86, Project No. 5 and Improvement No. 87, -Project No. 1) in accordance with such contract. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the work completed under said contract is hereby accepted and,.approved; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby directed to issue a proper order for the final payment on such contract in the amount of $3,843.06, taking the contractor's receipt in full. Adopted by the City Council of the.City of Mendota Heights this 18th day of October, 1988. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor Kathleen M. Swanson, City Clerk CITY OF MENDOTA HEIGHTS MEMO October 13, 1988 TO: Mayor, City Council and City - r FROM: James E. Danielson "�Z &SiTo Public Works Director SUBJECT: Val's Addition Final Plat Mr. Arthur Kuioss has -submitted the attached final plat for Val's Addition. RECOMMENDATION: Subject to the attached Developer's Agreement being signed by the affected parties and paying their park fee staff recommends signing the final plat. ACTION REQUIRED:' If Council desires to implement the staff recommendation they should pass a motion authorizing the Mayor and City Administrator to execute the Developer's Agreement and adopt Resolution No. 88- RESOLUTION APPROVING FINAL PLAT.FOR VAL'S ADDITION. City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 88 - RESOLUTION APPROVING FINAL PLAT FOR VAL'S ADDITION WHEREAS, a final plat for Val's Addition has been submitted to the Council; and WHEREAS, the City Council has reviewed said final plat; and NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the final plat of Val's Addition submitted at this meeting be and the same is hereby approved subject to the following condi- tions: a. Developers signing Developer's Agreement. b. Payment of Park Dedication. 2. That the appropriate City officials be and they are hereby authorized to execute the final plat on behlaf of the City of Mendota Heights. Adopted by the City Council of the City of Mendota Heights this 18th day of October, 1988. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk t CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA CONTRACT FOR SINGLE FAMILY DEVELOPMENT Job No. 8815 Imp. No. 88-4 This Agreement, made and entered into this day of _ 1 1988, by and between the City of Mendota Heights, Dakota County, Minnesota, (hereinafter called the "City") and Mr. & Mrs. Arthur Kuross, 1155 Orchard Place, Mendota Heights, MN 55118 and Mr. and Mrs. Valdis Mikelsons, 1787 Lexington Avenue, Mendota Heights, MN 55118 (hereinafter called the "Developer"). W I T N E S S E T H: WHEREAS, Developer proposes a plat for a single family development in Mendota Heights to be known as Vat's Addition, consisting of ten (10) lots, on approximately 10 acres located north of Orchard Place, East of Lexington Avenue and South of Kingsley Estates; and WHEREAS, public services are needed by the Developer from Mendota Heights in order to proceed with said development; NOW THEREFORE, it is hereby agreed by and between the two parties as f ollows: 1. In the event that the City initiates litigation to enforce perfor- mance of Developer's obligations hereundero the City shall be entitled to reimbursement of all costs and attorney fees incurred in connection therewith, whether incurred prior to or after entry of judgement. 2. Developer will petition the City for needed public improvements (Sanitary Sewer, Storm Sewer, Watermains, and Streets). Developer agrees to pay $1,500.00 escrow to the City as per Ordinance 1503. Escrow to be refunded upon successful completion of a project. 3. Developer will provide at no cost to the City all needed temporary construction easements to install said improvements and those per- manent, right of way and easements, necessary,for said public improvements. 4. Developer will proceed immediately to commission a registered land surveyer to place and maintain enough lot corners so that street centerlines and all utilities can be located by City staff. 5. Developer acknowledges that there will be park contribution due to the City as per Ordinance 301, Section 6 as amended by Resolution 80-16. That contribution, for Phase I, is to be $600 per lot or $6,000.00 and is payable at the time the mayor signs the final plat. 6. Developer agrees to grade the site according to the grading plan dated • and protect the environment by the use of good erosion control methods. Minimum erosion control require- ments will consist of top dressing, seeding and mulching of all disturbed areas within 30 days of site work completion, as well as the use of silt fences where concentrated surface water runoff takes place (per grading plan or as directed by the City). 7. Grading operations may be completed in phases (i.e. individual lots) by the Developer, but all grading is to be completed within three years of the date of the signing of this agreement. Each phase of the development must be submitted for approval. To gain approval, the Developer shall provide a grading plan survey that shows the existing and proposed lot corner elevations, elevations for garage floor and first floor, and elevations for all breaks in grade for each lot. Also a $1,000 escrow shall accompany each phase plan. Any change in a phase of the grading shall require reapproval. The escrow shall be returned upon satisfactory com- pletion of the grading operations. 8. It is an objective of this plat to provide street access to Lot 4, Snelling View, previously a landlocked parcel. This access is to be provided by means of an outlot that is to be conveyed to the owners of Lot 4, Snelling View. Assessments for this project are to be divided equally among 10 lots including the Snelling View lot, should access not be conveyed to Lot 4, Snelling View, by the time assessments are prepared the assessments will be divided by nine (9) lots and the Snelling View lot will be allowed to be hooked up by means of a connection charge should they want to hookup in the future. 9. If and when there is an excessive buildup of mud or dirt on' existing City streets as a result of building operations, the Developer shall have the affected streets swept by mechanical means, at the direction of the City. 10. The Developer will be responsible for repairing damage to public utilities incurred as a result of building construction or private utility installation. 11. If at anytime the Developer is not in compliance with this agreement, the City reserves the right to correct the areas of non-compliance after giving the Developer 48 hours notice. All costs associated with making the corrections shall be charged to the Developer. CITY OF MENDOTA HEIGHTS Charles E. Mertensotto, Mayor Kevin D. Frazell, City Administrator DEVELOPER Mr. Arthur Kuross Mrs. Arthur Kuross Mr. Valdis Mikelsons Mrs. Valdis Mikelsons I - i A . �1-- I'/00-eb ... '�il� �5p I su•s:zr* LLL LLA. ha -, �N I I siI >� Io I„N„ -%/Qoo----- acaftd per 6a dA MR. 2_- 021 u� � l/14 VV to V N/C5r?J l 0 low �i iol IJ Ir: ',n I I C I I I �m 2 �; �; z -r n 15 I !� I_ I , l 18 L_—I96o8 � 13'9 Ll4 I I //Bce I 4' -.. .357.oB-•- 4' ORCHARD 1 004% _ VALS ADDITION K1, N' -SL_&E -. /zo.00 -• ••— °%/I .•I • •.... I'/00-eb ... '�il� �5p I su•s:zr* 4op• o°a'0° e►Y:i r r so'31'S4 I1 --�/dam -- I I -%/Qoo----- /%600 3 , .- E II Ind � l/14 VV to V N/C5r?J l 0 low �i iol IJ Ir: ',n 917 0j I I I C I I I �m 2 �; �; z , ,�;; ;� 15 I !� I_ I , l 18 L_—I96o8 � i1 IO I � //Ba9 j I //Bce - 4' -.. .357.oB-•- 4' ORCHARD SL CIRCLE._ • �• N _ _... 3•�— NBB 52'2/"E�: • Unable%Sef o R 1 <r je vieus+di °%/I .•I • •.... I'/00-eb ... '�il� �5p I su•s:zr* 4op• 1 N o � _ � -.. 'k Y � L Au, l� I I = `I I I 0 I C Nlll o v1 -Dti•)Q// (uo su/c� �� •.ORCHARD /p00 •- - ROAD r i H A Uri ,.:'1..� H� av ..._ ___225.00•-- - „�� l)Hl. o .a SB8'92.21'W •n Soofh line 'o� no�fh 2/4.50 fes/ SscP 7,r.ze, R•z3 • oemphs /nth r /f, //an plot for 0 LZ nmla € Inch 0 /K' i/in /Oil Sc f /jC vnce No. 9066 rhe niif/i floe 0 f fife Secfio� �7_ 7-* 28 4 7 3 w is _ OSS yin CO' fy friv C 4 zeal SeA•52w1w N66'sz'Z/ E •50 —%7500 ----1 r--- ---- ---- 4%6� ---- --- -- -- K "Z .6I 21 1 2 13 0I � 4915 511M.Ec5 2 /z°1- ---575.03 •-- S,M-52' Z/"W V/C/N/7Y MAP w ?_ � + I j - � 5880 52' 2l"W • ---�- . _ _J ro yb I I I • -a // V b!• I :� !v , I IPI --•, �7. 4 I `G1\� ,L 33 ,3�\ \5�t 55 y� � —//75.00--- Sa�B•Sz'zrw I J Sec. Z7 TZC t-' Z3Af ^ IM t Z oNl /17500 k' ti C by Droinoye and Ufi/i eOSCTen/S S//nwn thus: SII I �• II II II 10e is !. O wo Bein> s.00 jKf %n W.afh od�orn.ny /of /inns and SC.w c! /N FsiT /0 0o ref rr7 °vidfh +d'ainin:P shown 40 !//e p*/ r,.uMwnvsroMCM .r...,..� :max::.,-.__ _...—_._..•-- . �.._—_..__. _ .__ . _ _ _. _ _ .__ __. - ---•- -- - - � .. CITY.OF MENDOTA HEIGHTS MEMO 7, 1988 TO: Mayor, City Council, City Ad f/ Z �_October tor FROM: Klayton Eckles Civil Engineer SUBJECT: Feasibility Report for Val's Addition Improvement 88 Project 4 Job 8815 INTRODUCTION Kuross and Mikelsons, owners of two tracks of land located north of Orchard lane and west of Lexington Avenue, have requested the City report on the costs of installing utilities to their proposed plat, Val's Addition. The new plat will include 10 new lots, and also the adjacent Ophoven lot will be served by utilities. Staff has completed a feasibility report which explores problems associated with serving this new plat, and discusses the costs of development. The following is a discussion of Staff's findings. DISCUSSION Because of the relative -inaccessibility of this parcel some unique problems will be encountered when this plat is developed. As a result of the problems, somewhat higher than normal utility costs are inevitable. The problems and costs associated with each utility will be discussed separately. Sanitary Sewer The land in this development tends to be too low to be served by sanitary sewer from Orchard lane. In order to do so the entire development would require 2-4 feet of fill, which would destroy all the existing trees on the site. The only other option would be to bring the sanitary sewer up the bluffs from T.H. 13, along the edge of the Kingsley plat. This option entails greater expense, but the development can retain it's natural contours this way. The attached Drawing A shows this proposed sanitary layout. The total estimated cost to install sanitary in this way, including construction, engineering, easements, and overhead, is $66,500. Watermain Water can be extended from Orchard Lane, so no sivnificant extra expenses will be encountered with this utility. The attached Drawing A shows the proposed watermain layout. Total estimated cost for water will be $43,800. Storm Sewer Storm sewer is the most difficult utility to provide to this plat. This is because the entire area drains down a ravine to T.H. 13, then under the highway into Lilydale. The culvert under the highway has limited capacity, and also the 1 CITY OF MENDOTA HEIGHTS MEMO ravine is subject to erosion if the flow rate is too high. Therefore a spedial design involving a small detention area in the development is necessary in order to avoid installing storm sewer all the way down the ravine and across T.H. 13 (such a storm sewer would cost at least $40,000 more).. This special design is shown in attached Drawing B. This storm system will be effective because the detention area will hold back enough water during the peak of the storm so that the maximum flow rate is never over the flow rate of the natural drainage in existence today. The total estimated cost to construct a storm sewer system as shown on the attached drawings will be about $32,500. During Staff's examination of the existing drainage system, Staff found that there are two problems in the existing system. First, the ravine is full of silt and debris near the bottom, and this should be corrected. Apparently Mr. Bruce SavaVe, the adjacent property owner in Mendota, has requested this be fixed.in the past. If the sanitary sewer is installed down the bluff to the highway it would be easy and inexpensive to correct the problem. The second problem involves the Kingsley development. Staff has determined that the Kingsley overflow pond is not working as it should, because of improper lot grading. It would be prudent to require the Kingsley developer to restore the drainage to its proper course in order to avoid erosion of the ravine banks. Streets Some special attention was given to the street layout in order to insure that as many trees were saved as possible; a portion of the street is substandard width. Since the Ophoven lot is completely land locked, the plat allows for a driveway easement back to it. Another factor that is somewhat unique to this project is that the developer has requested that the city do the street grading as part of the utility contract. Since there will be no mass grading on the site, only street grading, it would be appropriate for the city to include it in the contract. The cost of doing the street grading has been included in the total cost to construct streets. The estimated cost to install the street as shown on the drawings (including street grading) will be $60,000. Cost Summary UTILITY COST Sanitary $66,500 Watermain $43,700 Storm Sewer $32,500 Streets $60,000 GRAND TOTAL $202,700 2 CITY OF MENDOTA HEIGHTS MEMO Assessments All costs associated with serving this development with utilities are proposed to be assessed to the lots in the development, and to the Ophoven lot. There are 12 lots that are receiving varying degrees of service, two of which now front on Orchard and are served by that street. Mr. Kuross has come to an agreement with Mr. Mickelsons and Mr. Ophoven to divide the assessments equally among the 10 remaining lots or $20,221 per lot. Obviously the lot assessment of $20,221 is well over the normal range, but there are several reasons for this. First, in this project the city will do the street grading; normally the developer does the street grading at a cost of about $1,500 to $2,000 per lot. Second, this is a very difficult development to serve, due to its small size and relative inaccessibility. Also there are some extraordinary costs due to the unusual storm sewer and sanitary sewer layouts. Given the fact that there will be very little cost to the developer for site grading (the site can be developed almost as is), these extra utility costs do.not seem so extreme as to make the project unfeasible. RECOMMENDATION Subject to receipt of a signed petition for the improvements and waiver of public hearing staff recommends Council accept the feasibility report and direct staff to begin preparation of the plans and specifications. ACTION REQUIRED If Council wishes to enact staff's recommendation Council should pass Resolution No. 88- A RESOLUTION ACCEPTING FEASIBILITY REPORT, ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR SANITARY SEWERS, WATER, STORM SEWERS AND STREET CONSTRUCTION TO SERVE VAL'S ADDITION AND ADJACENT AREAS (IMPROVEMENT NO. 88, PROJECT NO. 4) . City of Mendota Heights Dakota County, Minnesota RESOLUTION ACCEPTING ENGINEER'S REPORT, ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR SANITARY SEWERS, WATER, STORM SEWERS AND STREET CONSTRUCTION TO SERVE VAL'S ADDITION AND ADJACENT AREAS (IMPROVEMENT NO. 88, PROJECT NO. 4) WHEREAS, the City Engineer has submitted his report to the City Council with respect to the proposed construction of the following improvements to serve Val's Addition, to -wit: The construction of an extension to the City's sanitary sewer system, including appurtenances and incidentals thereto, and the acqui- sition of easements, and the reconstruction where necessary of streets and easements in the area hereinafter more particularly described. The construction of an extension to the Cityts water distribution system including appurtenances and'incidentals thereto, and the acqui- sition of easements, and the reconstruction where necessary of streets and easements in the area hereinafter more particularly described. The construction of a storm sewer system including appurtenances and incidental thereto and theacquisitionof easements, in and for the area hereinafter more particularly described. The construction of street improvements consisting of the acquisi- tion of easements and the grading,stabilization, drainage and bitumi- nous surfacing, and the construction of concrete curbs and gutters on the streets to be situated in the area hereinafter more particularly described. WHEREAS, Thomas Ophoven, Mr. and Mrs. Arthur Kuross and Mr. and Mrs. Valdis Mickelsons, owners of the property, has heretofore in writing petitioned the City Council of the City,of Mendota Heights requesting the above described improvements and in said petition requested that the entire cost of said improvements be assessed against said property; and WHEREAS, the City Engineer reported that the proposed improvement and construction thereof were feasible and desirable and further reported on the proposed costs of said improvements and construction thereof-, and WHEREAS, the area proposed to be assessed for said improvements is situated within the City of Mendota Heights in Dakota County, Minnesota and is more particularly described as follows: Lot 4, Snelling View and the plat known as Val's Addition NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota as follows: 1. That it is advisable, feasible, expedient and necessary that the City of Mendota Heights construct the above described improvements, and it is hereby ordered that said improvement be made. 2. That the City Engineer ' be and he is hereby authorized and directed to prepare plans and specifications for said improvement. 3. That said improvement shall hereafter be known and designated as Improvement No. 88, Project No. 4. Adopted by the City Council of the City of Mendota Heights this 18th day of October, 1988. ATTEST: Kathleen M. Swanson City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor I CITY OF MENDOTA HEIGHTS MEMO October 10, 1988 TO: Mayor, City Council and City or FROM: James E. Danielson Public Works Director SUBJECT: Mn/DOT's Street Light Assessment nrcrTrceTnW - Mn/DOT acquired the Advance Terrazo & Tile Company site to use a por- tion of it for I-494 construction (see attached map for location). Staff assumed that the remaining portion of land not used for right-of-way would at some time be released for development. We therefore assessed it for street lights. Mn/DOT has now sent the attached letter informing us that they intend to continue to use the land as right-of-way and therefore will not pay the assessment. RECOMMENDATION: The assessment is only $612.73 so staff recommends that it be paid by the Tax Increment Fund. We then suggest that Council direct staff to work with Mn/DOT to have the land released for development (the resulting taxes would pay back the Tax Increment Fund its investment). ACTION REQUIRED: If Council desires to implement the staff recommendation they need to pass a motion approving the Tax Increment Fund expenditure and direct staff to work with Mn/DOT on getting the remainder of the Advance Terrazo & Tile Company site back on the tax rolls. ��NNESp�q n� y° Minnesota Department of Transportation 3. o� Transportation Building, St. Paul, MN 55155 OF To"Q October 5, 1988 Mr. Jim Danielson Director of Public Works 750 South Plaza Drive Mendota Heights, Mn 55120 In reply refer to: 7300 S.P. 1986 (494=393) 901 Dakota County Parcels 18 and 218 --Advance Terrazo and Tile Co. Assessment - Job No. 8624 - PID 27-03400-011-75 Improvement No. 86, Project No. 11 Commercial District Street Lights Dear Mr. Danielson: Phone 296-8644 Pursuant to Minnesota Statutes 435.19 Subd. 2, the Minnesota Department of Transportation (Mn/DOT) has determined that these lands acquired for trunk highway purposes do not benefit from this improvement, and payment will not be made by Mn/DOT. It is our understanding that the City plans to defer this assessment, that would have been assessed had the land been privately owned, until such time Mn/DOT sells these lands. As a point of information, Mn/DOT deeded a portion of this property to the City of Mendota Heights for road purposes, and also gave an easement to NSP on a portion of this property for utility relocation. Sinc R. J. Dinneen, Director Office of Right of Way and Surveys An Equal Opportunity Emplgver 1 1 r-- 11L11;111'S �� , CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 258 AN ORDINANCE AMENDING ORDINANCE NO. 1113 The City Council of the City of Mendota Heights, Minnesota, ordains as follows: SECTION 1. Ordinance No. 1113, known and referred to as "An Ordinance Establishing Stop and Yield Intersections Within The City of Mendota Heights," is hereby amended in the following respects: The following streets are hereby added to Section 1 of said Ordinance, "THROUGH STREETS AND STOP INTERSECTIONS," Through Streets Delaware Avenue Delaware Avenue Delaware Avenue Huber Drive Huber Drive Huber Drive Huber Drive Huber Drive Huber Drive Huber Drive Huber Drive Mendota Heights Road Mendota Heights Road Mendota Heights Road Mendota Heights Road Mendota Heights Road Stop Streets Copperfield Drive Huber Drive Mendota Heights Road Apache Lane Bent Tree Lane Cheyenne Lane Copperfield Drive Decorah Lane Hampshire Drive High Pointe Road Pondview Drive Hampshire Drive Huber Drive Park Lane Pond Circle East Pond Circle West SECTION 2. This Ordinance shall be in full force and effect from and after its publication according to law. Adopted and ordained into an Ordinance this 20th day of October, 1988. CITY OF MENDOTA HEIGHTS Charles E. Mertensotto Mayor ATTEST: Kathleen M. Swanson City Clerk I CITY OF MENDOTA HEIGHTS MEMO October 13, 1988 TO: Mayor, City Council and Cit �6i�)r—ator FROM: James E. Danielson Public Works Director SUBJECT: Wetlands Variance for 1892 South Lane DISCUSSION: Mr. Monty Girard proposes to construct a new home on Lot 8, Block 1, in "The Ponds of Mendota Heights". The preliminary plat for this subdivision as approved by Council showed a home to be constructed on this lot within 100 feet of the wetlands. Also all the lots located east of the pond were shown on the preliminary plat to be within 100 feet of the pond (see at- tached map). Two of. the lots east of the pond have already received wet- lands permits and during their approval process by the City it was discussed that, due to the fact that the approved preliminary plat showed setbacks to be within 100 feet of the pond, the City should have granted permits at that time. This is what was done in Copperfield, Hampshire and Bridgeview Shores. Although it was discussed, the City did not complete that action for the Ponds. Mr. Girard is anxious to begin construction immediately because of the time of the year and staff felt that it would be acceptable to avoid undue City processing for a reasonable plan and bypass the Planning Commission. RECOMMENDATION: Staff feels that in light of the fact that the approved preliminary plat showed a home on this lot to be within 100 feet of the pond that Council could waive Planning Commission review, approve the wetlands permit and thus allow Mr. Girard to begin construction earlier. ACTION REQUIRED: If Council agrees with the staff recommendation they should pass a motion waiving the Planning Commission review and approving a wetlands permit for 1892 South Lane. _ j y W rte 1 "�- i i. % V% S5 TER G) �I.I E -Al WALTER C. JAMES N.I \ PR1. ' `� Z\v ��_.c \ :.'��; cr ern-- .�\ t- I ! � � K\ � ;�\� � ' ��.- \�� n�� •; -'�-• �\ c' a 1� � III) _.�\ I 'JI \ t �'�..•.� ,MAZZONI 8 ='� I Is STIUtVE ^J MARGARET I � HLAGEL�iC�il C. r -/ 51•tN�-'�_ =tom Cl- 'a �9s- U_ _ ''A. MAZZONI 5 _ o _ o_ 510 - I / -t" In o�S 42 �/Y.Y% ofif'E.':f j SK �S / — — —\� —Z �� - J/I I of III �,W I I � I I :—� �aoo\o• / 14 41 ` 15 N\ \ I / ;,,qb r loo I 1</ / // //y,� ;•: /i` •i' ,•j:�� l �� . � � i i1 \ V°� I III ,, �// �� I �� / /r I / // �/� i��///�S/��, ,.. •a ._., - __ � \ � / ' �soo . � ..� � I IIIIIt '�3z i/ 131iii 4a 0�: ! n\1 i 93�a'/q I / / //�%; Jx� °� _ : Q4+ ,? \ l 1 t I I (- a 3�i� % /��/ jp /% //�// /// �� X10 � ,• ..; .. ��, ......; '`. SOO _ \1 1`I I I N El- qj mac. -•= : —Selo12 VY II 111 I I ► I�11j I Y'Y 1 , / /�'// �a �� - c�0�• 11� 1 / r95 —I� �,'I I it � I \ ,/%� j j//��%//// `�,� _ --- _ ,.A ryq� .ice -,'•-'R�--J'4 �\k� - •�lj/ /l I'I 111 ��\� _ / I/ai I C - �j illi oe i 60 l�-/J/l / / /// �/ / "/ 3 �QQ'O .••iry-- .._t.:':- .-,_-�.'.:-(`1 O �� •�..�'bL�` 5 - i .,..:..; ..«.�►:: • Q:; ; •- s _ /' � /j � // / // // / � t - i ! � I til' I I gg- 06 i10 _-1.-.-_*u ..... . .. .. F �. .� :• ,`,• :'•�' ` ,.,,n- '.•: ::�•:•:Y:.:::�:::� / III 6Yi ti \� d1 1 I \ \ o-4rfr ";•.:�� :.��• _ l 1Ijlr/ �\ O °////// / /// =, 11 II �;,6�11 1 ► / �% E \ \'� ,.' :' ; _''' _ : Sh' Ijrll I II �� \ g0,$ y `�,\ ':Q,y,_ _,�" "{:•'- �:'�ti0r.:s ='� /,-[�III!r +-•-� / �� I \ \' , - `- `' : _'' r�..ir�/��/',l III �' �� _ / /�//� //////i/ �� ice` 111�� I I 1 f °t Ili 2 / \ '`^390 ��' :•:;~ � --�;:x�// / // / 11 l � . � \ 66'S / /// // � - P II I I. I i I /�_J �.• �,� ... .108 �—� / ,, /11=14 �— ; , Ii. -- i \ %Sou1� /inC of S%1 ofd -tet . •�� :--.5 .� // //�/ / / / / � 1 ♦/ � \ /// , �' � � I I i\� 1 ! i i %1��f.`K P�. _ �'•__ 9/��i j a THE PONDS OF MENDOTA HEIGHTS 1 I I CHI ARLE3_6ICHANO,i I PRELIMINARY PLAT I ;1 I JAMES E. WELLS 1 0l \ 'i r ( 1 \ Q I �9 III / � / � \\I I . ��• - � � i � j II 1 � .9��_ --- )� -� I \� m,;;^\ 1 I ! ,I \\\ ,o,\,__,;_,,I i!►i��-'► CITY OF MENDOTA HEIGHTS MEMO OCTOBER 14, 1988 TO: Mayor and City Council FROM: Kevin D:?e��e1 . ty SUBJECT: Selection of Moving Administrator Contractor Staff has solicited four quotations for a moving company to relocate us to the new city offices. Those quotations are as follows: LaBelle $1,748 - $1,948 Hagen -Josephson •2,830 Ballard 2,996 A & M Van Lines 3,771 The low bidder, LaBelle, has given us a quotation range, depending on whether they can start at 8:00 A.M. in the morning, or have to wait until 12 noon. Since they are the low bidder in any case, I would recommend that Council award the moving contract to LaBelle, leaving to staff the discretion as to when the move should start. We have to coordinate carefully, so as to make the best use of city employee time, as well as obtain the move as inexpensively as possible. ACTION REQUIRED: If Council concurs with the above recommendation, it should pass a motion awarding the service of moving city offices to LaBelle Movers of Minneapolis with a price range of $1,748 to $1,948. KDF:madlr LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON OCTOBER 18, 1988 Concrete Licenses: HomoLa Masonry Northwestern Masonry Gas Piping License: Pride Mechanical, Inc. General Contractor Licenses: Blesener Builders, Inc. C.G. Rein Builders, Inc. F.P. Meany Construction Metro Build -Tech, Inc. Superior Roofing Unipro Construction Company Heating & Air Conditioning License: Air Flow Systems, Inc. 14' h!ct i+ Fri '10: Q Temp Check Number 1 Temp. Check Number Vendor Name 1 Albinson 1 Albinson Totals Temp Check Number Temp Check Number 2 Earl F Anderson Assoc 2 Totals Temp Check Number Temp Check Number 3 AT&T 3 AT&T 6 Totals Temp Check Number Temp Check Number 4 4 B&J Auto Supply 4 B&J Auto Supply 8 Totals Temp Check Number Ternp Check Number 5 5 Board of Water Comm 5 Board of Water Comm 10 Totals Temp Check Number Temp Check Number 6 6 Dahlgren Shardlow Uban 6 Dahlgren Shardlow Uban 12 Totals Temp Check Number Temp Check Number 7 7 Elvgren paint Supply 7 Totals Temp Check Number Claims List15-Engr 18/88 0 -Police I-' City of Mendota is 3 /`/ 30 -Fire 40 -CEO Account Code 51-4300-861-00 05-4300-105-15 1 01-4420-050-50 2 01-4210-020-20 01-4210-070-70 01-4330-440-20 01-4330-490-50 4 01-4425-110-10 01-4425-020-20 5 01-4220-135-80 01-4221-135-80 6 01-4337-050-50 7 Comments Kuross plat misc solys signal arrows Oct Svc 4th atr wiper blades wiper blades/oil auto fire soly C H auto fire sply C H Re street vac memo Sept retainer paint for catch basins 60-Utilties page 1 70 -Parks 80-9kanning 90 -Animal Contr&1 Amount 16.20 23.35 39.55 58.00 58.00 27.84 8.10 35.94 56.88 40. 94 97.82 13.34 13.34 26. 68 155.00 1,408.00 1,563.00 42.28 42.28 14'Oct i" Claims List page c Fri 10:e City of Mendota H is Temp Check Number 8 Temp. Check Number Vendor Name Account Code Comments Amount 8 Fischers Gas 01-4330-440-50 Bulb/labor 227.71 8 27.71 Totals Temp Check Number 8 Temp Check Number 9 9 ICMA RC 01-2072 9/23 R 10/7 payroll 207.74 ICMA RC 01-4134-110-10 9/23 R 10/7 payroll 156_92 -9 18 364.66 Totals Temp Check. Number 9 Temp Check Number 10 10 Lakeland Ford 01-4330-490-50 parts 224.22 10 2-2-4.22 Totals Temp Check Number 10 Temp Check Number li 11 IDS 01-4330-440-20 Oct copier mtcn 95.58 11 95.58 Totals Temp Check Number 11 i Temp Check Number 12 12 Mendota Hghts Rubbish 01-4280-310-50 Sept svc 30.65 12 Mendota Hohts Rubbish 01-4280-310-70 Sept svc 30.65 12 Mendota Hghts Rubbish 15-4280-310-60 Sept svc 30.70 12 Mendota Hohts Rubbish 01-4280-315-30 Sept svc 40.25 48 132.25 Totals Temp Check Number is Temp Check Number 13 13 Metro Waste Control 15-4448-060-60 Sept sac chos 11,000.00 13 Metro Waste Control 15-3615 Adm fee 110.00cr^ 26 10, 890. 00 Totals Temp Check Number 13 Temp Check Number 14 14 Midwest Siren Service 07-4330-000-00 Oct ratcn 62.40 14 62.40 Totals Temp Check Number 14 14 Oct I?' Claims List Fri 10:0, City of Mendota H Temp Check Number 15 Temp. Check Number Vendor Name Account Code 15 Minn Dept of Revenue 01-4320-050-50 15 Totals Temp Check Number 15 Temp Check Number 16 16 Minnesota Teamsters Loc 320 01-2075 16 Totals Temp Check Number 16 Temp Check Number 17 17 Northern States Power 01-4212-315-30 17 Northern States Power 01-4212-310-50 17 Northern States Power 15-4212-310-60 17 Northern States Power 01-4212-310-70 17 Northern States Power 01-4212-320-70 17 Northern States Plower 01-4211-315-30 17 Northern States Power 01-4211-310-50 17 Northern States Power 15-4211-310-60 17 Northern States Power 01-4211-310-70 17 Northern States Power 28-4211-000-00 17 Northern States Power 01-4211-420-50 17 Northern States Power 01-4211-320-70 204 Totals Temp Check Number 17 Temp Check Number 18 18 Northern States Power 15-4211-400-60 18 Northern States Power 01-4211-300-50 IS Northern States Plower 15-4212-400-60 54 Totals Temp Check Number is -Temp Check Number 19 19 U S West Communications 01-4210-020-20 19 U S West Communications 15-4210-060-60 19 U S West Communications 01-4210-050-50 19 U S West Communications 15-4210-060-60 19 U S West Communications 01-4210-070-70 95 Totals Temp Check Number 19 Temp Check Number 20 20 Orfei Contracting Inc 31-4460-839-00 Comments Sept fuel tax Oct dues Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc Oct Svc final 86-5 & 87-1 Page 3 Amount 38.40 38.40 175.00 175.00 41.28 42.6S 42.66 42.S2 40.42 375.28 155.05 155.05 155.04 668.04 162.16 50.09 1, 930. 35 412.35 391.04 14.00 817.39 83.95 276.85 34.56 34.56 34.58 464.50 3, 843. 06 14 Fri 10:0 Tamp Check Number 20 Tamp. Check Number Vendor Name 20 Totals Temp Check Number J Tamp Check Number 21 21 Oxygen Service Co. 21 Oxygen Service Co. 42 Totals Tamp Check Number Tamp Check Number 22 22 Pine Bend Paving 22 Totals Tamp Check Number Tamp Check Number 23 23 Public Empl Rat Assn 23 Public Empl Rat Assn 23 Public Empl Rat Assn 69 Totals Tamp Check Number Tamp Check Number 24 24 S&T Office Products 24 S&T Office Products 24 S&T Office Products 72 Totals Tamp Check Number Tamp Check Number 25 25 Seven Corners Ace Hdwe 25 Totals Tamp Check Number Tamp Check Number 26 26 J L Shiely Co 6 Totals Tamp Check Number Tamp Check Number 27 Claims List Pace 4 City of Mendota H is Account Code Comments Amount 3,843.06 20 01-4305-050-50 cyl act thru 9/15 12.60 01-4305-030-30 cyl act thru 9/15 8.40 21.00 21 01-4422-050-50 fine mix 614.58 814.58 22 01-2074 Oct prem 33.10 01-4131-110-10 Oct prem 11.90 05-4131-105-15 Oct prem 9.00 54.00 23 05-4300-105-15 mise splys 19.27 01-4300-070-70 sheet protectors 8.65 01-4300-020-20 binder clips 0.77 28.69 24 01-4305-070-70 timers 51.90 51.90 23 01-4422-050-50 cl 5 key 39.46 39.46 26 Page 5 Amount 50. L40 24.95 74.95 24.35 24.35 145.00 145.00 66.50 66.50 66. 50 199.50 32.20 32.20 32. 20 32.20 32.20 32.07 193.07 140.00 140.00 59.23 14- Oct i'-' Claims List Fri 10:( 1 City of Mendota I -its Temp Check Number 27 Temp. Check Number Vendor Name Account Code Comments 27 Southview Barden Center 01-4330-490-50 sod 27 SOUthview Garden Center 01-4320-460-30 Toro 600 54 Totals Temo Check Number 27 Temp Check Number 28 28 Sun Newspapers 01-4240-080-80 hrg not alley vac 28 Totals Temp Check Number 28 Temp Check Number 29 29 Twin City Testing 79-4236-832-00 comoaction test 86-1 29 Totals Temp Check Number 29 Temp Check Number 30 30 Zacks Inc 01-4305-050-50 mise clng SDIYS 30 Zacks Inc 01-4305-070-70 mise olng splys 30 Zacks Inc 15-4305-060-60 mise Clng so'lys 90 Totals Temp Check Number 30 Temp Check Number 31 31 Internal Revenue SVC 01-4135-110-10 balance 3rd qtr 31 Internal Revenue Svc 01-4135-040-40 balance 3rd qtr 31 Internal Revenue Svc 01-4135-050-50 balance 3rd qtr 31 Internal Revenue Svc 01-4135-070-70 balance 3rd qtr 31 Internal Revenue Svc 05-4135-105-15 balance 3rd qtr 31 Internal Revenue Svc 15-4135-060-60 balance 3rd qtr 186 Totals Temp Check Number 31 Temp Check Number 3P 32 Advance Legal Education 01-4400-109-09 regr C Cummins 32 Totals Temp Check Number 32 Temp Check Number 33 33 Automatic Systems Co 15-4330-490-60 rocs wtr tower Page 5 Amount 50. L40 24.95 74.95 24.35 24.35 145.00 145.00 66.50 66.50 66. 50 199.50 32.20 32.20 32. 20 32.20 32.20 32.07 193.07 140.00 140.00 59.23 is Paoe 6 Comments Amount rprs wtr tower _ 485.00 544.23 Ror watermain break 630.00 630.00 Lube/ oat ches 9.79 9.79 pyrnt 2 88-1 36, 513. 15 36, 513. 15 LMC regional rnt g 36.00 36.00 pyrnt 2 86-1 142, 121.55 142, 121.55 balance 3rd qtr 2,352.99 0.00 2,352.99 9/21 rnt g 10.00 10.00 14'Oct 1' Claims List ' Fri 10:Q City of Mendota F Temp Check Number 33 Temp. Check Number Vendor Name Account Code 33 Automatic Systems Co 15-4330-490-60 66 Totals Temp Check Number 33 Temp Check Number 34 34 E L Bulach Const Co 15-4330-490-60 34 Totals Temp Check Number 34 1 Temp Check Number 35 35 BIlls Gun Shop 01-4305-020-20 35 Totals Temp Check Number 35 Temp Check Number 36 36 CECA Utilitities 53-4460-857-00 36 Totals Temp Check Number 36 Temp Check Number 37 37 City of New Brighton 01-4400-110-10 37 Totals Temp Check Number 37 Temp Check Number 38 38 F M Frattalone Exc R Grading 79-4460-832-00 38 Totals Temp Check Number 38 Temp Check Number 39 39 Commissioner of Revenue 01-2061 39 Commissioner of Revenue 01-2061 78 Totals Temp Check Number 39 Ternp Check Number 40 40 Metro Area Mgr Assn 01-4400-110-10 40 is Paoe 6 Comments Amount rprs wtr tower _ 485.00 544.23 Ror watermain break 630.00 630.00 Lube/ oat ches 9.79 9.79 pyrnt 2 88-1 36, 513. 15 36, 513. 15 LMC regional rnt g 36.00 36.00 pyrnt 2 86-1 142, 121.55 142, 121.55 balance 3rd qtr 2,352.99 0.00 2,352.99 9/21 rnt g 10.00 10.00 ~�14.Oct 1`' Claims List Fuge 7 Fri 10:G I City of Mendota F its Temp Check Number 40 Temp. Check Number Vendor Name Account Code Comments Amount t Totals Temp Check Number 40 Temp Check Number 41 41 County Recorder 31-4475-839-00 filing fee 50.00 41 County Recorder 79-4475-832-00 filing fee 10.00 82 60.00 Totals Temp Check Number 41 Temp Check Number 42 42 Fischer Auto Svc 15-4330-490-60 rors 403 80.00 42 60.00 Totals Temp Check Number 42 Temp Check Number 43 43 Hagen Office Eq 01-4330-440-20 Toner cartridge 103.00 ' 43 103.00 Totals Temp Check Number 43 Temp Check Number 44 44 Northern Landscape R Design 31-4475-839-00 retaining wall 86-9 2,108.00 44 2,108.00 Totals Temp Check Number 44 Temp Check Number 45 45 J & A Cleaners 01-4410-020-20 Seot uniform cing 114.25 45 114.25 Totals Temo Check Number- 45 Temp Check Number 46 46 Minnesota CLE 01-4402-020-20 Criminal justice manual 55.00 46 55.00 Totals Temp Check Number 46 Temp Check Number 47 47 Mac World 01-4402-030-30 annl subsc 17.97 47 17.97 Totals Temo Check Number 47 i4, Oct 1' Fri 10:4 1 } Temp Check Number 48 i Temp. Check Number Vendor Name 48 Midwest Metal Detectors -� 48 Totals Temp Check Number Temp Check Number 49 49 Midwest Photo Svc 49 Totals Temp Check Number ? Temp Check Number 50 50 M R Sign Co Inc 50 Totals Temp Check Number v Temp Check Number 51 51 NSPE 51 Totals Temp Check Number Temp Check Number 52 52 Reliable 52 Totals Temp Check Number Temp Check Number 53 53 Suburban Gas 53 Totals Temp Check Number Temp Check Number 54 -� 54 Taylor Transmission 54 Totals Temp Check Number Temp Check Number 55 55 Custorn Fire Apparatus 55 Totals Temp Check Number Claims List Rage 8 City of Mendota F its Account Code Comments Amount 15-4330-490-60 metal detector 13.90 13. 90 48 01-4305-080-20 Sept phot finishing 14.66 14.66 49 01-4420-050-50 Street signs 161.74 161.74 50 05-4404-105-15 Annl dues Danielson 170.00 170.00 51 01-4300-020-20 misc splys 95.50 95.50 52 01-4300-050-50 cyl fill 24.00 24.00 53 01-4330-490-50 Rebuild trans 301 494.95 494.95 54 01-4330-460-30 Dump lube/hdwe 300.00 300.00 55 14 `Oct 1'! - Fri 10:C I Temp Check Number 56 Temp. Check Number Vendor Name 56 Corrigan Electrice 56 Totals Temp Check Number Temp Check Number 57 57 F F Jedlicki Inc 57 Totals Temp Check Number Temp Check Number 58 58 Krechs Ofc Machines 58 Totals Temp Check Number Temp Check Number 59 59 Annandale Contr 59 Totals Temp Check Number Temp Check Number 60 60 Biffs Inc 60 Totals Temp Check Number Temp Check Number 61 61 Friden Alcatel 61 Totals Temp Check Number Temp Check Number 62 62 Pitney Bowes Credit Corp 62 Totals Temp Check Number Temp Check Number 63 63 Orfei Contr Inc 63 Totals Temp Check Number Claims List Pa0e 9 City of Mendota I its Account Code Comments Amount 01-4211-420-50 Hwy 55 & MH Rd 51-25 51.25 56 49-4460-654-00 pyrat 4 87-7 89,265.80 69,265.80 57 01-4600-110-10 calculator 58.50 58.50 58 47-4460-852-00 oymt 4 87-5 9,825.09 9,825.09 59 01-4200-610-70 Oct units 344.00 344.00 60 01-4318-110-10 postage meter tape 26.94 26.94 61 01-4330-440-20 Dict eq 156.00 156.00 62 42-4460-844-00 final 86-13 2,050.71 2,050.71 63 14 vct 1`' Fri 10:e Temp Check Number 64 Temp. Check Number Vendor Name 64 Dakota County Hwy Deot 64 Totals Temo Check Number i Temp Check Number 65 65 State Treasurer 65 State Treasurer 65 State Treasurer 195 Totals Temp Check Number 3121 Grand Total Claims List Frage 10 City of Mendota F is Account Cade Comments Amount 01-4211-420-50 city share traffic signal 519.59 519.59 64 01-3315 3rd qtr^ s/chos 5,586.93 15-3315 3rd qtr s/chos 22.00 01-3615 Adm fee 224.17cr =r-1nW G'nivF'. 5,384.76 65 4,275.00 316,428.61 ��litti�i « 11884 340.34 U. S. Post Office 3rd qtr utility postage 11885 30.00 =r-1nW G'nivF'. REgr. K. Frazell 11886 4,275.00 DCR Corp October rent 11887 10.00 IIA Regr. L. Shaughnessy 11888 10.00 K. D. Cty Ch Commerce " 11889 159.40 K Mart Fire Dept supplies 11890 5,935.83 FERA 9/23 payroll 11891 10,144.36 D. C. Bank 10/7 FIT, FICA, MEDICARE 11892 755.00 1110/7 payroll deductions 11893 3,569.23 SCCU " 11894 30,725.98 City M.H. Payroll Acct 10/7 net payroll 55,955.14 GT 372,383.75 CITY OF MENDOTA HEIGHTS MEMO OCTOBER 14, 1988 TO: Mayor and City Council FROM: Kevin D. Va6e��—City Administrator SUBJECT: Maxfield Research Group Report on Lexington/110 Shopping Center. INTRODUCTION• Council has previously Group to do a study of the upgraded shopping center at completed their work, and a DISCUSSION• retained the Maxfield Research market viability of the proposed 110/Lexington. Maxfield has copy of the report is attached. As you can 'see, the report is a fairly strong endorsement of the concept as proposed by developer John Duffy, including the superette with gas pumps on the corner. Lee Maxfield verbally indicated to me that the type of superette being proposed is substantially different than the Super America most of us think of, and far more aesthetically pleasing. Notwithstanding Maxfield's recommendations, I did inform them that Council had previously indicated its strong opposition to this type of use. In his presentation on Tuesday evening, Mr. Maxfield will be prepared to address the viability of the shopping center without the superette/gas pump on the corner lot. He will also be bringing a longer list of the types of stores that he feels would work in the center. Developer John Duffy will also be present at the meeting Tuesday evening to further discuss his proposal in light of the Maxfield Research Group findings. ACTION REQUIRED: The purpose in scheduling this on the agenda is for Council to review the Maxfield report, and give whatever direction it wishes in terms of land uses and/or tax increment assistance for the project. Staff will be prepared to suggest alternative courses of action, depending upon Council preferences. KDF:madlr attachment NIXFIELD RErCIH October 13, 1988 MEMORANDUM TO: Mr. Kevin Frazell City of Mendota Heights FROM: Lee A. Maxfield Elizabeth A. Slocum Maxfield Research Group, Inc. RE: Review of Proposed Shopping Center at Highway 110 and Lexington Avenue in Mendota Heights Introduction Per your request, we have prepared a memorandum summarizing our conclusions on the appropriateness of a proposed 30,000 square foot retail center and free- standing convenience store with gasoline pumps to be located on the southeast corner of Highway 110 and Lexington Avenue in Mendota Heights. Rather than prepare a market feasibility study for this development, we were asked to con- sider whether this proposed use, including the convenience store/gas station, constituted a strong use of this site, and what type of tenant mix would be appropriate given the supply of retail in the immediate area and neighborhood shopping center development trends. We also reviewed schematic drawings of the suggested site design and shopping center concept as well as a model of the convenience store that would be built on the site. Retail trends nationwide indicate a surge in consumer convenience shopping, due to lifestyles which are characterized by a lack of leisure time. For this reason, neighborhood retail centers are the largest growth segment of the re- tail development industry right now. To be successful, they must provide a mix of service stores that cater to hectic lifestyles. At the same time, because t i � t 620 KICKERNICK, 430 FIRST AVENUE NORTH 612-338-0012 MINNEAPOLIS, MINNESOTA 55401 Mr. Kevin Frazell October 13, 1988 City of Mendota Heights Page 2 because they offer the types of goods which depend on frequent shopping trips, they must have high visibility from drive-by traffic. In preparing development studies for similar retail sites throughout the Twin Cities, we have found that convenience stores are the most common and most logical choice to anchor such centers. They provide the centers with a constant flow of potential shopping traffic, since convenience store shoppers are frequent purchase shoppers. According to convenience,store owners, gasoline pumps are the key to today's convenience store success, particularly on busy highway intersections. They supply a basic service which is used on a regular basis and enhance the drawing power of the convenience store as well as other shopping center tenants. The combination of a modern convenience store/gas station and a contemporary neigh- borhood strip center is a logical one for the currently underutilized subject site. Site Review The subject site is located on the southeast corner of the intersection of Highway 110 and Lexington Avenue. The original shopping center on this site was constructed in 1954, and today there are few of the original tenants left. Current uses include Curley Furniture Library, and a small superette (S.O.S.) and auto service shop with two fuel pumps. This superette and attached service station are dated in appearance, and would attract little drive-by attention. The service station portion of the building is located on the Lexington Avenue side of the site, and during our site visit there were approximately 15 cars parked in the drive -way waiting to be repaired. Across from the site on Lexington Avenue is a large, single -user office build- ing (GNB, Inc. corporate headquarters), as well as some open commercial land for sale. On the northwest corner of the intersection is the new Mendota Heights city office building. Traffic along Highway 110 in this area is generated from persons going west toward Highway 55*(Mendota Bridge), and traffic entering or exiting Inter- state 35E which is less than one-tenth mile to the east. Highway 110 going east intersects Interstate 494 in Inver Grove Heights. The completion of In- terstate 494 through Mendota Heights in late 1986 diverted most of the thru- traffic previously using Highway 110. Highway 110 today serves as a secondary commuter route for shorter distances within the immediate area. Highway 110 is also the major thoroughfare for residents who need access to Interstates 35E and 494. Traffic counts (1987) from the Minnesota Department of Transportation show 9,525 cars per day (both ways) east of the Highway 55 and 110 junction to in- terstate 35E, 4,000 cars south on Lexington Avenue, and 2,425 cars north on Lexington Avenue. This compares to 14,500 cars on Highway 110 east of High- way 55 prior to the completion of Interstate 494. Traffic is twice as heavy east of Interstate 35E on Highway 110. Between Dodd Road and Interstate 35E, traffic is at 18,770 cars per day (both ways) compared to 35,800 prior to the completion of Interstate 494. Mr. Kevin Frazell October 13, 1988 City of Mendota Heights Page 3 A residential component of the neighborhood is located north of the site, and there is also a large (200 plus unit) apartment complex just one-half mile to the south of the site. Persons working in the immediate area would also find the site convenient. The site offers a retail development strong visibility and local drive-by traffic. It is a commercial site by virtue of surrounding uses, and would not be suitable for any sort of residential use. Yet, there is not a large enough market base nor enough traffic to suggest a large regional or specialty oriented center. Clearly, a center with a neighborhood/community draw is the most appropriate for this intersection. Retail Trends According to Towle Real Estate's "Towle Report 198811, "the neighborhood center has proven to be the most dynamic segment of the Twin Cities' shopping center market over the last two years." Neighborhood centers are defined as ranging in size from 30,000 to 100,000 square feet. The larger centers usually have a supermarket as a major anchor, while the smaller centers (similar in size to the proposed center) typically have a convenience store (either detached or attached) or a drug store. Neighborhood centers today are geared to conven- ience shopping. Working Woman magazine refers to them as "pod convenience centers" which are "geared to the limited shopping time of two -income fami- lies." These centers are typically made up of 5 to 15 stores including a con- venience store, dry cleaners, pizza parlor, drugstore, one-hour photo shop, etc. The trade area for a center of under 50,000 square feet is typically about one and one-half miles in any direction. This rule of thumb is recog- nized throughout the retail industry. However, in an area with few retail centers, a moderate-size center might attract persons from an even greater distance (three miles), serving more like a community center. Neighborhood centers have accounted for more than one-half of the total in- crease in shopping center retail space in the Twin Cities during the past two years. According to the Towle report, Dakota County had 29 such centers (30,000 square feet or more), more than any other sector of the Twin Cities. These centers are located mainly in fast growing Eagan, in Burnsville, and in West St. Paul. Mendota Heights has only one center which would be in this category, Mendota Heights Plaza on Dodd Road and Highway 110. The overall vacancy rate for neighborhood centers stands at 9 percent for the Twin Cities, but 15 percent for Dakota County, due to the proliferation of such centers over the last two years. Many of these centers are in newly developing Eagan neigh- borhoods where household growth is still occurring and lease -up of these cen- ters is continuing at a rapid pace. Strong pre -leasing of space and a secure anchor tenant have a competitive advantage over more speculative centers. Still, absorption of neighborhood space has been very strong, and vacancy rates are much lower than for so called "specialty" retailing malls. One important trend is related to the architectural design of these centers. The enclosed mail has become less popular because it can be confusing to the Mr. Kevin Frazell October 13, 1988 City of Mendota Heights Page 4 time -conscious consumer, and stores inside the mall lose their identity. Strip centers with individual entrances are now again the trend, and designs are in keeping with contemporary architectural styles. Many older centers are being upgraded to improve their competitive appeal. One example is the Sun Ray shop- ping center in St. Paul, which recently won an award for its renovation. Like larger specialty and community centers, the convenience shopping experience must be aesthetically appealing to inspire spending. Dated looking stores may also imply inferior goods. Convenience Store Trends Convenience stores are following food store marketing trends toward more per- ishable goods (deli and take-out sections), according to Willard Bishop and Associates, a food marketing consulting firm which supplies statistics to the Food Marketing Institute in Washington D.C. To be competitive, convenience store operators are finding that they must offer a wider selection of goods. Take-out items such as deli food and videos are also helping them to compete with fast-food restaurants and video. stores, which are also typical tenants of convenience centers. To create a regular flow of traffic into the store, vir- tually all newer convenience stores in highly trafficked areas also have gas pumps. Even older stores which did not have them in the past are now finding that they must add them to be competitive. other studies we have completed for convenience centers in the Twin Cities have confirmed this trend. The superette design is also evolving into a more aesthetically pleasing one; one which compliments the look of new strip centers. Such a store is consider- ed a competitive advantage to prospective tenants of a shopping center because it creates potential traffic for their stores. Review of Area Neighborhood Centers Within a one and one-half mile radius of the site, we found only one center which would be considered a neighborhood retail center. This is the Mendota Heights Plaza at Dodd Road and Highway 110, located one mile east of the site. Originally built in 1968, it is now undergoing renovation. The major tenant, Country Club Market, is no longer there leaving 20,000 square feet of vacant space. A new 6,000 square foot MGM Liquor Store recently opened. other ten- ants include a chiropractor, Snyder's Drugstore, and day care center. A McDon- ald's restaurant fronts the center on Highway 110, and an Amoco service station is located off Dodd Road at the site entrance. According to the owner of the center (Paster Enterprises), it will be one to two years before renovation is completed on the site, and leasing of space has been moderate so far. The mall still has an enclosed common entrance, and looks virtually deserted from the outside. Signage is also dated in appearance. Mr. Kevin Frazell City of Mendota Heights October 13, 1988 Page 5 A very small neighborhood center is located on the northeast corner of Dodd Road and Highway 110, anchored by a Fina station. This center is estimated to be about 10,000 square feet, and has poor visibility from Highway 110. It would not compete with the subject development. To find any other convenience centers, one must travel outside the one and one-half mile radius either into West St. Paul (Robert Street), or south to Eagan. The nearest retail node we could find is located three and one-half miles east at Robert Street in West St. Paul. Diamond Jim's Mall, located northeast of the site on Highway 13, is more of a novelty center with a western motif. Although it has a one or two neighborhood service stores (hair design, dry cleaners) most current tenants do not cater to frequent shopping and con- venience goods needs. The location is also not as heavily traveled as the subject site. ' , Although outside the market area, the following centers are good examples of neighborhood retail centers. Their tenant mix is typical of a center of 30,000 square feet or less: Yankee Square (35,000 square feet) is located west of Interstate 35E on Yankee Doodle Road in Eagan. The center opened in 1975, and was one of the first neighborhood shopping centers in Eagan. Today, tenants include a drug store, hair salon, liquor store, dry cleaners, shoe repair shop, two family restau- rants, and a Tom Thumb superette. Tenants in the center have entrances and signage for each store. Next to the center on the east is a new Amoco service station and food shop. The food shop component is featured on many newer Amoco stations to make them more competitive with other food and fuel stores. There is also a SuperAmerica store directly behind the Amoco. Both of these stations feature a newer gas pump design using a canopy with diffused lighting. Cedar Cliff Shopping Center (38,000 square feet) at Cliff Road and Nicola Road in Eagan was built in 1985. The center is anchored by a Tom Thumb store, which added gas pumps in 1988. Other tenants include a pizza parlor, video store, drug store, travel agency, and a branch office of Dakota County State Bank. There is also a superette gas station located just across the street from the center. Robert Street in West St. Paul is currently the closest retail district to the subject site. Robert Street just north of Highway 110 is heavily developed with retail uses, including fast-food restaurants, discount and off-price stores, and convenience retailing. Southview Square is one of the convenience strip centers located along Robert Street. This strip center also features individual entrances and signage for each tenant. The center is flanked by a Holiday Station/Superette. Tenants include a hair salon, shoe store, candy store, Twin City Federal Savings and Loan office, jewelry store, plant shop, and card store. On the south side of Highway 110, on South Robert Street in Inver Grove Heights, is a small (15,000 square foot) convenience center with a PDQ Super- Mr. Kevin Frazell October 13, 1988 City of Mendota Heights Page 6 ette with gas pumps, a video store, dry cleaners, and deli sandwich shoppe. Just across the street, is the new Salem Square homecare center, which is an- chored by Plywood Minnesota, and will include other homecare and remodeling stores. There is also 8,000 square feet available for smaller convenience -type retailers. These centers have a tenant mix which is typical of neighborhood/community centers. All have a superette store with gas pumps as an attached or detached anchor. The difference in these superette/gas pump operations from what is currently existing on the subject site is significant. None of these super- ettes/gas stations offer auto repair or auto body service. All are aestheti- cally acceptable and contemporary. They are designed to compliment the adja- cent convenience goods stores, and their access does not conflict with access to the centers. Review of Proposed Center The proposed center would feature a contemporary design with individual en- trances for each store. Tenants expressing an interest in the center include a take-out restaurant, dry cleaners, Dakota County Bank (branch office) and the Curley Furniture Store which currently occupies an older building on the site. Access to the center would be provided off of Lexington Avenue, and the center would sit on the southeast side of a new frontage road which would divide the site into two parcels. The superette gas station would be placed on the corner parcel, with access also off Lexington Avenue. There would be a canopied fuel pump stand facing out onto Lexington Avenue. We reviewed the prototype of the superette developed by Croix Oil Company. This prototype is a hybrid of a modern convenience store and gas operation, taking its convenience food section one step further by offering a selection of deli sandwiches, beverages, and fresh bakery goods. The store design features an atrium seating area, which can hold three small tables. This feature makes the experience more comparable to a fast-food restaurant. It gives the conven- ience shopper one more option; allowing them to enjoy their breakfast or lunch at a table rather than in their car seat. older shoppers would find this fea- ture particularly desirable. This trend can be found in grocery store marketing on all scales, from super- ettes to larger warehouse stores. Many neighborhood stores (Lund's, for exam- ple) have offered free coffee and seating areas for many years. While this courtesy is appreciated most often by seniors, persons commuting to work might also take advantage of the sit-down area. More importantly perhaps, this atrium area provides an attractive design ele- ment to the interior and exterior of the building. It softens the look, creat- ing a residential rather than commercial feel to the building. The store also features a "Y" shaped design, which adds more visual interest and softens the look. The mansard -style roof and brick facade are also complimentary to the Mr. Kevin Fraxell City of Mendota Heights new city office building across Highway drive through car wash, located behind parent from the front of the building. oriented shoppes will find appealing. October 13, 1988 Page 7 110. The store will also feature a the main entrance and not visually ap- This is another feature convenience The shopping center itself would be an angular "L" shaped configuration with individual signage and entrances for each user. The exterior would distinguish the center as new, and follows from recent trends in the use of pastel colors, arches, pitched roofs and columns, and a mix of building materials. Visually, the center would be a substantial upgrade from any of the current centers in Mendota Heights, including the distressed Mendota Heights Mall, and the western design of the Diamond Jim's Mall. The site design provides a delivery entrance and exit behind the center which steers truck traffic away from the shoppers' parking area. As designed, this development would be a strong use for this site. It will serve a need for neighborhood convenience shopping now lacking in the immediate area. It will help anchor the intersection which is now very weak. While we did not complete a market study to accurately estimate the amount of additional retail space which could be supported in Mendota Heights, the lack of any centers which would be considered contemporary neighborhood or community shopping centers in the community today indicates potential to capture demand from area residents and workers who now shop in West St. Paul, Eagan, or High- land Center and Sibley Center across the river in St. Paul. A new center with contemporary architecture and a convenience -oriented tenant mix is a logical choice for meeting this demand. Conclusions There are some basic criteria which must be considered when examining the ap- propriateness of any proposed use of a site: *Will the use upgrade the image of the immediate area? *Will the use compliment existing uses? *Will the use enhance existing uses? *Will the use serve a market need? The proposed center easily meets these criteria, from our point of view. The site has good commuter and area resident traffic, and good visibility from both Highway 110 and Lexington Avenue. While the shopping center alone would be a substantial upgrade of the site, the freestanding superette/gas station com- ponent will make the center more desirable to potential tenants as well as consumers. The suggested design of the superette will compliment the new city office building and will be appealing to today's shoppers. IV]AXFIELD BESEARCH INC. TYPICAL NEIGHBORHOOD CONVENIENCE CENTER STORES Service Branch Bank Office (with drive-thru) One-hour Photo Processing Hair Salon Real Estate Office Insurance Office Chiropractic Clinic Dental Clinic Goods Convenience Store/Gas Station Hardware Store Drug Store Book Store Liquor Store (Wine & Cheese Shop) Home Remodeling (paint, wallpaper, glass store, etc.) Discount Clothes or Shoe Shop Fabric Store Restaurants/Take-out Food Pizza Chinese Sandwich Shop Hamburger & Malt Shop Family sit-down (Italian, Mexican, Steak, etc.) Frozen Yogurt or Ice Cream Day Care Center Shoe Repair Optical Clinic Dry Cleaners Quick Printing Shop Video Store Sun Tanning Parlor Travel Agency Card & Gift Store Pet Store Floral Shop Candy Store Bakery Craft or Hobby Store Jewelry Store Health Food Store Picture Frame Shop 620 KICKERNICK, 430 FIRST AVENUE NORTH 612-338-0012 MINNEAPOLIS, MINNESOTA 55401 0 CITY OF MENDOTA HEIGHTS MEMO October 12, 1988 TO: Mayor, City Council and City 'n' )tator FROM: James E. Danielson Public Works Director SUBJECT: HUD Approval of Cornick Watermain Extension Job No. 8712 Improvement No. 87, Project No. 6 DISCUSSION: At the June 7, 1988 meeting Council conducted a feasibility hearing and approved the extension of an 8" watermain to serve the Cornick residence, 1176 Sibley Memorial Highway. The project,which also will provide water to five other Mendota Heights residents was made contingent upon receipt of CDBG assistance dollars. HRA has now notified the City that those funds can be made available for the project (see attached letters). Council needs to amend the City's CDBG program, transfering the funds from housing reha- bilitation to the watermain project. RECOMMENDATION: Staff recommends that the City transfer their remaining 1987 and 1988 CDBG funds from housing rehabilitation to assist the Cornick watermain extension project. ACTION REQUIRED: If Council desires to implement the staff recommendation they should pass a motion adopting Resolution No. 88-_, RESOLUTION REQUESTING THAT THE DAKOTA COUNTY BOARD AMEND THE CITY'S CDBG PROGRAM. I a City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 88 - RESOLUTION REQUESTING THAT THE DAKOTA COUNTY BOARD AMEND THE CITY'S CDBG PROGRAM WHEREAS, Mr. Michael Cornick, 1176 Sibley Memorial Highway had an oil spill as a result of the 1987 super storm and that oil spill has polluted his well such that he can no longer use it; and WHEREAS, Mr. Cornick then petitioned the City to supply him with City water; and WHEREAS, the project will also serve five other Mendota Heights parcels; and WHEREAS, as a result of investigations by the City Engineer it was determined that said project would be financially unfeasible without public assistance; and WHEREAS, the only source of public assistance available are Community Development Block Grant (CDBG) funds; and WHEREAS, the U.S. Department of Housing and Urban Develpment has made a determination of urgent need on this project. NOW THEREFORE BE IT RESOLVED that the City of Mendota Heights reassign their fiscal year 1987 and 1988 CDBG program funds from housing rehabilita- tion to funding a watermain extension for 1132, 1140, 1150, 1160, 1176 Sibley Memorial Highway and one vacant lot. Adopted by the City Council of the City of Mendota Heights this 18th day of October, 1988: ATTEST: Kathleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor DAKOTA 1 HRA r' Serving People and Communities October 11, 1988 James E. Danielson, P.E. Public Works Dirctar City of Mendota Heights 750 So. Plaza Drive Mendota Heights, MN 55120 Re: Highway 13 Waterline Dear Mr. Danielson: DAKOTA COUNTY HOUSING & REDEVELOPMENT AUTHORITY 2496 - 145th STREET WEST ROSEMOUNT, MINNESOTA 55068 612-423-4800 Enclosed is a copy of a letter from the U.S. Department of Housing and Urban Development granting formal approval for the use of Community Development Block Grant funds for the Highway 13 Water Line extension. It is unfortunate that this approval took so long to secure; we are hopeful you can still construct the project this fall. Please have the Mendota Heights City Council send a formal request to Dakota County HRA to amend the FY 1987 and 1988 CDBG program to reflect the new use of funds. The funds for these program years are currently budgeted for Housing Rehabilitation. The balance of funds available as of 9/30/88 was $63,888.88. Your request should refer to the balance of funds available as of the date of the request, not an actual dollar amount. Dakota County HRA will hold a public hearing to amend the CDBG budget on November 10, 1988. We will amend the Environmental Review record for the appropriate program years. I will also send you the appropriate Wage Decision to include in your bidding package for contractors. If you have any questions or comments, please call me. Sincerely, C j-4- 4.- J Lee Smith Project Manager +' M,01.?0.{J Off 11.0 T 0 5 1988 �EC..... _.... Ms. Kari Gill Deputy Director H.R.A. of Dakota County 2496 - 145th Street West Rosemount, MN 55068 Dear Ms. Gill: U.S. Department of Housing and Urban Development Minneapolis -St, Paul ONlce, Region V 220 Second Street, South Minneapolis, Minnesota 55401-2195 SUBJECT: Mendota Heights Urgent Need Activity Community Development Block Grant We have received the opinion and certification from the Dakota County Attorney's Office regarding the non-availability of funds for the construction of a water main in Mendota Heights. Dakota County has requested a determination of urgent need on this activity. An activity may be determined to be one of urgent need if the County is able to certify that: such conditions pose a serious and immediate threat, are of recent origia,.the County is unable to finance the project; and no other sources of funds are available. Based on the documentation already provided to this office, and on the certifications from both the City and County that no funds exist, we have determined this activity to be one of urgent need. .Therefore, the HRA and/or the City may begin to expend funds as soon as all other program requirements are met (Statement amendment, environmental., Davis Bacon). We understand that CDBG funds needed for this activity will total approximately $71,000. Lot owners will be assessed what a normal large lot in Mendota Heights would be assessed (approximately 3,700 per lot). Additionally, the Rehfield property in Mendota will be served through the County's rehab fund. If you have any questions regarding this activity, please contact Edie Vargas, at 370-3045. Sincerely, Nomas T. Feeney Manager CITY OF MENDOTA HEIGHTS MEMO OCTOBER 12, 1988 TO: Mayor and City Council FROM: Kevin D. Frazell, Cit y�trator SUBJECT: Recycling Grant Application to Dakota County INTRODUCTION: As was discussed with Council at budget time, the State of Minnesota and Dakota County are ordering that we establish a solid waste recycling program in the community next year. Simply stated, we are to implement recycling opportunities that will result in at least 9% of the community's waste stream being recaptured. Through its land fill surtax revenues, the County is making funds available to cities for implementation of the program. The purpose of this memo is to seek Council.authorization to submit the grant application for the monies to Dakota County. AMOUNT OF GRANT: It was previously indicated to Council that $45,866 would be available from the County in 1989, $5,000 for administration, $30,000 for capital costs, and $10,866 for operation of a residential program. However, an additional $30,000 is available if we have a household recycling program in place by April 1, and an additional $10,000 is available to implement a commercial/industrial component to the program. Therefore, a total of $85,866 is available to us, and I am making the recommendation that we apply for that amount. DETAILS OF THE PROGRAM: County staff has indicated that the objective at this point is for communities to get a grant application submitted by November 1, 1988, giving best "guesstimates" of what the program will be like. There are numerous opportunities to amend the application later as we get into the details of actual implementation.' As Council is aware, the 1989 budget includes funding for an administrative assistant, with one of that position's major responsibilities being to implement the recycling program. I'm sure many of the program details will be fleshed out after that person is on board. In general, the attached grant application indicates that we will be doing the following: 1. Have a curb side recycling program for newspapers, aluminum cans and glass in place by April 1, 1989. This will be provided through exiting haulers operating in the community, by having the City use County grant funds to acquire the recycling containers, and providing a subsidy to the haulers for picking up the recyclable materials. 2. Keeping open the option of continuing to participate with West St. Paul, South St. Paul and Inver Grove Heights in operating the Goodwill Industries drop- off center in the Cub Foods parking lot on South Robert Street. 3. Implementing aip lot program in a multi -family structure (presumably the Lexington Heights apartments) for pick-up of newspapers only. 4. Providing educational and some technical assistance to commercial and industrial establishments in town to encourage their recycling, and to document the tonnage that they are recycling. For 1989, we are required to recycle at least 9% of the community's waste stream in order to receive full County funding. The target goals indicated in the application would actually lend to a recycling rate of around 13-14%. However, if it is assumed that the curb side recycling component will not be in place until April 1, the year end goal is closer to the 9-10% range that we are required to meet. One additional condition of the grant application is that we indicate that we will have an office paper recycling program up and running in the City offices by December 1 of this year. In seeking quotations for refuse service at the new city hall, we will simply add the recycling component as a requirement for those seeking to do business with us. We have already been contacted by two haulers in the community who have indicated their willingness to provide the paper recycling at no additional charge. I am also attaching a draft copy of the joint powers aVreement which the City will eventually be required to enter with the County in order to receive the funding. RECOMMENDATION AND ACTION REQUIRED: It is recommended that Council pass a motion adopting attached Resolution No. 88- , RESOLUTION SEEKING FUNDING FROM DAKOTA COUNTY FOR IMPLEMENTATION OF A SOLID WASTE RECYCLING PROGRAM. V CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 88 - RESOLUTION SEEKING FUNDING FROM DAKOTA COUNTY FOR IMPLEMENTATION OF A SOLID WASTE RECYCLING PROGRAM WHEREAS, the Minnesota State legislature has mandated that communities in the metropolitan area must implement recycling programs in order to reduce the volume of waste being taken for burial in landfills; and WHEREAS, Dakota County has adopted a solid waste master plan which sets goals and targets for accomplishment of solid waste recycling goals in each community in the County; and WHEREAS, Dakota County is also making available to local communities grant funding for implementation of said recycling programs. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Mendota Heights that the City Council does hereby transmit the attached 1989 funding application, seeking funds in the amount of $85,866. Adopted by the City Council of the City of Mendota Heights this 18th day of October, 1988. ATTEST: Kathleen M. Swanson City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mer enso o Mayor 11 DRAFT: 9/9/88 (5000+) JOINT POWERS AGREEMENT This Agreement is between Dakota County (hereinafter "County") and (hereinafter "Municipality"), through their respective Boards. WHEREAS, on July 26, 1988, after a public hearing thereon, the Dakota County Board of Commissioners adopted its County Recycling Policies and Community Abatement Funding Program Guidelines (Resolution No. 88-651 and Resolution No. 88-650); and WHEREAS, the County Recycling Policies include a requirement that all cities and townships within the County participate in recycling activities; and WHEREAS, the County desires to provide a portion of the costs incurred by cities and towns to implement and operate local comprehensive landfill abatement programs; and WHEREAS, the City intends to implement and operate a local comprehensive landfill abatement program within its jurisdiction and desires to receive such County funding support as may be available; and WHEREAS, any local governmental unit may act together with any county under a joint powers agreement to accomplish landfill abatement pursuant to Minn. Stat. 473.811, subd. 7; and WHEREAS, the Dakota County Board of Commissioners has allocated funds expected to be received from surcharge collections pursuant to Minn. Stat. 115A.919, as amended. .It NOW, THEREFORE, the County and the Municipality agree to this Joint Powers Agreement pursuant to Minn. Stat. 471.59 and 473.811, subd. 7, as follows: 1. Purpose. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement a local comprehensive landfill abatement program. 2. Term. The term of this Agreement is from through December 31, 1991, unless terminated earlier pursuant to Paragraph 18. 3. Program. The Municipality shall implement a local comprehensive landfill abatement program designed to meet or exceed the following recycling rates: 1989 1990 1991 Residential Recycling 9% 12% 14% The Municipality shall implement the activities substantially as set forth in and as approved by the County in Exhibit A. The Dakota County Physical Development Director or his designee shall have the authority to approve modifications to Exhibit A as requested by the Municipality, as long as the a amount payable under this Agreement does not exceed $ , and so long as the proposed expenditures are consistent with the County's funding guidelines. 4. Payment Schedule and Annual Report: 1989. The County will pay the Municipality in 1989 in four (4) equal installments, upon County receipt and approval of progress reports, as follows: February 1, 1989 May 1, 1989 Page 2 of 9 4 August 1, 1989 November 1, 1989. Progress reports shall be submitted ig the form prescribed by the County. By January 30, 1990 the Municipality shall submit its 1989 Annual Report in the form prescribed by the County. The County shall evaluate the Municipality's 1989 performance pursuant to this Agreement. The following evaluation formula shall be utilized: Full operation of targeted community program 50 points designed by the County or other County - approved plan..by January 1, 1990 Achievement of 9% residential 40 points recycling rate (4.4 points per 1%) Completion of commercial/industrial 10 points recycling objectives in Exhibit A. The Municipality will reimburse the County the following percentages of funds paid pursuant to Paragraph 4 based on the following evaluation scores: 0-50 points 50% 51-75 points 25% 76-90 points 10% 91-100 points 0% If the Municipality is eligible for funding in 1990, such reimbursement shall be deducted from the 1990 payments by the County to the Municipality. If the I Municipality is not eligible for funding in 1990, such reimbursement shall be made by February 28, 1990.- 5. Payment Schedule and Annual Reports: 1990 and 1991. The County will pay the Municipality in 1990 and in 1991 according to such policies as may be adopted by the County for such years. The County agrees to adopt its policies by July 1 of the preceding year and to execute such amendments to this Agreement as are necessary to implement such policies. Progress reports and Annual Reports for 1990 and 1991 shall be submitted at the times and in the form prescribed by the County. Page 3 of 9 6. Eligibility. Only those activities which are included within an approved Application for Funding, attached hereto as Exhibit A, shall be eligible for funding under this Agreement. Activities included within Exhibit A, to the extent reimbursed by a source other than as provided for in this Agreement are not v j eligible for reimbursement under this Agreement. Any revenues received by the Municipality from activities reimbursed pursuant to this Agreement shall be applied to the costs of such activities. Notwithstanding any provision of this Agreement to the contrary, the maximum amount that the County will reimburse the Municipality for activities included within Exhibit A shall be $ The Municipality understands that the County's allocation to the Municipality under the agreement for 1990 and, 1991 will be dependent upon availability to the County of surcharge collections pursuant to Minn. Stat. 115A.919 and other sources available for landfill abatement activities. 7. Documentation. To receive funding from the County pursuant to this Agreement, the Municipality shall: A. Reserve funding allocation for each calendar year by submitting to the County by November 1, for 1989 and by October 1 for 1990 and 1991 an application, budget and support documentation as required by the County. The application shall be available from the Dakota County Planning and Program Management Department. The application shall be accompanied by a certified resolution from the governing body of the Municipality requesting the funding allocation and by documentation which describes the municipal office paper recycling program operated by the Municipality. Page 4 of 9 B. Submit as part of the Annual Report documentation of costs actually incurred for activities included within Exhibit A and revenues received from sources other than the County in support of such activities by January 30 of the year following the date the costs were incurred. Documentation shall be submitted in the format prescribed by the County. Documentation shall include an accounting of the number of tons of each recyclable material collected through all source separation recycling programs (commercial/industrial and residential) within the Municipality, and an accounting of the number of tons of recyclable material which has been marketed, together with a description of the methodology used for calculation. For composting programs, the documentation shall include either a report of the actual number of tons of yardwaste delivered to compost facilities or, if actual tons are not available, an estimate of the number of cubic yards of yardwaste delivered to composting facilities together with a methodology used for calculation. The Municipality agrees to furnish the County with additional reports in the form and at the frequencies requested by the County for financial evaluation and program management purposes. 8. Access to Records/Audits. A. The County shall have full access to all records relating to the performance of this Agreement. B. The Municipality agrees to maintain records relating to the terms of this Agreement, and shall retain all such documentation for three years following the last date in which payment was received from the County under the terms of this Agreement or following the termination of this Agreement, whichever is later. Such records Page 5 of 9 shall be made available for.audit or inspection at any time upon request of the County or its authorized representative. The Municipality agrees to provide access to the project site(s), if any, at reasonable hours. The Municipality shall maintain records sufficient to show that all funds received under this Agreement were expended for Landfill Abatement Purposes in accordance with Minn. Stat. 115A.919, the Dakota County Land Disposal Abatement Proposal, and the Dakota County Solid Waste Master Plan. 9. Property Distribution. Assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality. If this Agreement is terminated pursuant to Paragraph 14 herein, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purposes of landfill abatement. Monies received under this Agreement or assets acquired with funds provided under this Agreement which are not used for or do not continue in use for a County -approved landfill abatement project shall be repaid or returned to the County. 10. Acknowledgment of County Financial Assistance. The Municipality shall provide the following acknowledgment on all promotional materials, reports and publications relating to the activities described in Exhibit A: This [activity, program, publication] funded in part by the Dakota County Board of Commissioners' Solid Waste Enterprise Fund. Page 6 of 9 11. Hold Harmless. The Municipality and the County agree to indemnify and hold each other harmless from any claims, demands, actions or causes of action arising out of any act or omission on the part of their respective commissioners, officers, agents, servants or employees associated with activities pursued under the terms of this - Agreement. 12. Assignment/Subcontracting. The Municipality shall be responsible for the performance of all subcontracts and shall ensure that all subcontractors perform fully the terms of the subcontract. Any agreement between the Municipality and any subcontractor shall obligate the subcontractor to comply with the terms of this Agreement. 13. Compliance With Requirements of the Law. The Municipality -agrees to comply with all federal, state, and local laws or ordinances, and all applicable rules, regulations, and standards established by any agency of such governmental units, which are now or hereafter promulgated insofar as they relate to the Municipality's activities under the provisions of this Agreement. 14. Equal Employment Opportunity. In all activities related to the terms of this Agreement, the Municipality agrees to comply with all federal, state and local laws, ordinances, rules, regulations and executive orders pertaining to unlawful discrimination on account of race, color, creed, religion, national origin, sex, marital status, status with regard to public assistance, disability or age. 15. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause or phrase of this Agreement is for any reason held Page 7.of 9 to be contrary to law, such decision shall not affect the remaining portions of this Agreement. 16. Entire Agreement. It is understood and agreed that the entire Agreement is contained herein and that this Agreement supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof. 17. Amendments. Any amendments, alterations, variations, modifications, or waivers of this Agreement shall be valid only when they have been reduced to writing, duly signed by the parties. 18. Termination. The County or the Municipality may terminate this Agreement, with or without cause, by giving written notice to the County Administrator for the County and to the Chairperson of the official governing body of the Municipality, at least 30 days before the effective date of termination. The County and the Municipality also may terminate this Agreement by mutual written agreement. 19. Effect of Termination. Termination shall not discharge any liability, responsibility, or right created or incurred by the County or the Municipality during the term of this Agreement. Each party to this Agreement shall be liable for its own acts to the extent provided for by law. Page 8 of 9 ' IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed. Approved as to form: COUNTY OF DAKOTA By -Assistant County ttorney Date Steven G. Loe0ing, Chair Board of Commissioners Approved as to execution: Date of Signature Assistant County Attorney Date Attest Norma Marsh, Auditor Approved by Dakota County Date of Signature Board Resolution No. This instrument drafted by: KAS Dakota County Attorney's Office Dakota County Government Center MUNICIPALITY 1560 West Highway 55 Hastings, MN 55033 By Telephone: (612) 437-0 8 a e a Signature Attest city uierK Date o Signature Approved by Resolution -ofd. - Contracts/K-88-272 A -T -JPA Page 9 of 9 ATTACHMENT 1 1989 FUNDING APPLICATION City/Township: Mendota Heights Address: 1101 Vi _Poria rllrva* Mendota Heights, MN 55118 Contact Person: Kevin Frazell Date Submitted: 10/21/88 Program Period: 1/1/89 to 12/31/89 Phone: 452-1850 I. If this is a multi -community project, please list all participating communities and the lead community or agency for the project, and attach a copy of the Joint Powers Agreement. May continue Goodwill drop off center in connection with West St. Paul (the lead agency), South St. Paul, and Inver Grove Heights. Joint Powers agreement attached. II. Please indicate whether you plan to take advantage of the County's early operation incentive (program in full operation by 4/1/89). Yes X No III. Please provide a brief overview of 1989 abatement activities; indicate whether these are a continuation of existing programs or new programs: (If more space is needed use extra sheets.) Curbside recycling of newspapers, aluminum, and glass by April 1 for single family homes, provided through existing haulers. Possible continuation of Goodwill drop off center in connection with other area cities. Pilot multi -family program for newspaper only. Educational and some technical assistance to commercial/industrial to encourage and document recycling. City is adding a full-time staff person, 25-30% of whose time will be spent on recycling implementations. * Please note change of address, effective November 14, 1988. 1-1 IV. Complete the following section for all applicable activities, whether a continuation of existing activities or new activities in 1989: A. Curbside Collection of recyclables: Yes X No (If more than one collector, use a separate sheet; please provide the same information for each collector.) 1. Anticipated Start Up Date: 4-1-89 2. Number of households to be served: 1,500 3. Frequency of collection: (circle one) reekl twice monthly monthly other 4. Containers to be used: Yes x No 5. Number of containers per household: 6. Materials collected (circle all that apply): newspaper mixed paper(a—lumiDnum steel beverage cans glass plastics. used oil other (specify) 7. Name of collector: all MH licensed contractors Address:— see attached list Billed by hauler, City will subsidize on per 8. Cost of collection: fon nr per bousebold basis. 9. Dates of collection contract: 4-1-89 to 12-31-89 10. Anticipated participation level: 507 11. Anticipated abatement in 1989: 9 tons per week B. Drop off Centers for Recyclable Materials: Yes X No 1. For each drop-off center please provide: a. Operator: Goodwill Industries Address: Mendota Road & So. Robert St., W. St. Paul Costs: Start Up Date: $30 per ton estimated started in 1988 Days/Hours of Operation: 10-6:00, 7 days/week May or may not continue to participate after implementation of April lcurbside pick up pr2gram. - Materials Collected: b. Operator: Miscellaneous community (i.e., school. Address- newspaper drives, etc.). Costs: $30 per ton Start Up Date: 1/1/89 Days[Hours of Operation: Materials Collected: newspaper c. Operator: Address: Costs: per Start Up Date: Days/Hours of Operation: Materials Collected: d. Operator: Address: Costs: per Start Up Date: Days/Hours of operation: Materials Collected: 3. Anticipated abatement from all drop-off centers in 1989: . '10 tons per year - - 1-3 C. Multi Family; complete this section only if a separate program 1. Describe the manner of collection: City will pursue pilot project of newspaper collection at one location. 2. Total number of units served: 225 3. Materials collected (Circle all that apply) erDint mixed paper aluminum steel beverage cans glass plastics oil other 4. Costs: $30 per ton 5. Anticipated abatement in 1989: 15 tons per year D. Yard Waste Collection 1. Anticipated start up date (must be no later than August 1, 1989): 4/1/89 2. Curbside: e3�1 No Taken To: chosen by hauler 3. Drop off: Y=es Location: Hours: 4. Cost: E. Describe the activities you will undertake to promote and encourage commercial/industrial recycling (Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, South St. Paul, West St. Paul must complete this section) Educational and some technical assistance to commercial/industrial user. For example, facilitating implementation of a paper recycling program. Also, set up•method of documentation. Will likely be done in cooperation with Dakota County Chamber of Commerce and perhaps coordinated with Eagan, as major industrial areas of the two cities are contiguous. 1-4 F. Describe public education/promotional activities that will be undertaken in 1989. Articles and inserts to community newsletter Press releases to media CATV discussions G. Describe your City's in-house recycling program (Must be operational by December 1, 1988). City will be occupying new city hall on 11/14/88. In bidding out refuse pick up, selected hauler will be required to provide recycling of all high quality office paper. H. Describe completely any other abatement programs for which you are requesting funding (eg. operation of compost site, special waste handling, household hazardous waste collection). Include projected abatement. 1-5 V. Work Plan Dakota County will distribute any approved funding in four equal payments, provided communities meet specified development objectives. Please provide a work plan for developing and/or implementing the targeted community program or a comparable program in 1989. Please highlight the objectives to be met by the following dates: o March 15 Goodwill drop off in place, residential curbside ready to implement. 0 June 15 Residential curbside including yard waste in place. Multi -family pilot ready for implementation. o September 15 All single family, multi -family, and drop off programs at full performance. Documentation program for commercial/industrial in place. Working with businesses to achieve fulfillment of goals. V1. Budget 1/1 —,19 89 to December 31, 1989 Program Amount Administrative Costs: Salaries and benefits $ 9,000 Consultant Fees Capital Costs (specify): containers 60,000** Residential Operations & Maintenance: Contracted Services' 7,000 Labor Equipment Rental Space Rental Utilities Postage Printing 3,866 Other Commercial/Industrial Activities: see application 10,000 narrative Other Programs: Total: $89,866 Anticipated Revenue: Community Share 4,000 Other Funding (specify) Requested Funding $85,866 From County: Request may not exceed that amount shown on the Maximum Reimbursement Schedule. A portion of the capital amount may be spent in 1990 and 1991. a-t-abate5 1-7 MEMO October 10, 1988 TO: Mayor, City Council, City n' rator FROM: Dennis J. Delmont, Chief of Police 41d SUBJECT: Hiring Process for New Officer Request Council pass the attached resolution to enter into agreement with the Minnesota Police Recruitment System, to provide us with a list of viable candidates for the position of Police Officer. Council has authorized the addition of an Investigator in 1989, and the selection and hiring of a Police Officer to replace the person assigned to that position. The last time we went through this process, we tested 190 candidates ourselves and spent over $3,000 doing it. These costs were incurred by test rental and scoring, postage, advertising, supplies and manpower to administer the actual examination, and many additional hours in bringing our list of 100+ candidates, who passed the test, down to 10 qualified for the position. This process was not only cumbersome and extremely time-consuming but, as noted, was extremely expensive. It is our proposal that this year we will join with Minnesota Police Recruitment System to receive a list of ten viable candidates that have already been screened, tested and scored. We would then only be required to administer an oral interview examination to reposition that list of 10, and establish an order for possible hiring. Once this is done, we'would complete the normal process of requiring the selected candidates to undergo a background investigation, and physical and psychological examinations. The Minnesota Police Recruitment System has been in existence for many years, and has proven to be a successful alternative for approximately 45 Police Departments within Minnesota. They are presently beginning a new testing cyble that would result in an examination being given in November, and a list established by December 1. If we join with the recruitment system, then candidates taking their examination would indicate on the examination form which departments among the 40 or so they are interested in. That will assure us of receiving only those candidates that expressed an interest in working for the City of Mendota Heights. 11 The costs involved in joining MPRS would be based on the present size of our department. We would pay $20.00 for every officer we presently have on the department. That would amount to $260.00 for our 13 sworn officers. In addition, we would pay $700.00 for every officer that was placed on our department off an MPRS list. As we only intend to hire one officer, that would result in a cost of $700.00; for a total of $960.00. This system seems to be not only cost effective, but also produces an excellent cross section of available candidates throughout the state. Departments that I have spoken to that are involved with MPRS have very positive things to say. They are particularly pleased with the.fact that they still have the final selection process based within their own department, and can receive a list of up to 50 candidates to choose from. #1: To go through the same procedure that we did with our last hiring. This procedure was effective and produced excellent results. However, it was extremely time-consuming for the Chief of Police, the Police staff, and the clerical people from the Police Department. In addition, the dollars were very high because of the large amount of candidates that were involved in the application and testing procedure. #2: Enter into an agreement with Minnesota Police Recruitment System to offer us a list of candidates who have successfully passed their examinations and are interested in working for the Mendota Heights Police Department. This alternative would cost us $960.00. That Council authorize our agreement with Minnesota Police Recruitment System by passing the enclosed resolution and signing the attached copy of the agreement. If Council agrees with Alternative #2, Council is required to pass the resolution authorizing participation and to sign the Joint and Cooperative Agreement. This would allow us to take advantage of the November testing cycle which would result in a January list. 50C CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION AUTHORIZING PARTICIPATION IN THE MINNESOTA POLICE RECRUITMENT SYSTEM WHEREAS, the City of Mendota Heights is authorized by Minnesota Statutes 471.59 to enter into joint and coopera- tive agreements with other governmental units; and WHEREAS, this City Council has reviewed a joint and cooperative agreement among Minnesota municipalities and other law enforcement agencies which has established the Minnesota Police,Recruitment System (MPRS); and WHEREAS, the purpose of the MPRS is to recruit candidates for entry-level police positions in the cooperating agencies and to assist the cooperating agencies in evaluating candidates for these positions; and WHEREAS, this Council has determined that it will be advan- tageous to the City to participate in the MPRS; NOW, THERE -FORE, BE IT RESOLVED by the City Council of Mendota Heights , Minnesota, as follows: 1. The Mayor and the City Clerk hereby are authorized to execute, on behalf of the City, the Joint and Cooperative Agreement which has established the MPRS and which provides for City participation therein. 2. Dennis Delmont and Kevin Frazell hereby are designated as the City's initial Director and Alternate Director, respectively, in the MPRS. 3. The City Clerk hereby is directed to file a duly executed copy of the Joint and Cooperative Agreement as provided therein, together with a certified copy of this Resolution. ' Adopted by the City Council this 18 day of October 1988. Mayor, Charles E. Mertensotto ATTEST: City Clerk , Kathleen M. Swanson JOINT AND COOPERATIVE AGREEMENT MINNESOTA POLICE RECRUITMENT SYSTEM PREAMBLE. The parties hereto are governmental units of the State of Minnesota., This agreement is made and entered into pur- suant to Minnesota Statutes §471.59. I. General Purpose. The general purpose of this agreement is to establish and provide the operating framework for a joint powers organization which will recruit candidates for entry-level police positions and other comparable law enforcement positions for the cooperating governmental units and which will assist the cooperating governmental units in evaluating candidates for these positions. II. Definitions. For the purposes of this Agreement, the following words and terms shall have the meanings given them herein: Section 1. Board of Directors; Board - the Board of Directors of the Minnesota Police Recruitment System. Section 2. Executive Committee; Committee - the Executive Committee of the Minnesota Police Recruitment System. Section 3.• Member - any governmental unit which has entered into this agreement and which is in compliance with the provi- sions hereof. Section 4. Minnesota Police Recruitment System (MPRS) - the joint powers organization established pursuant to this agreement. III. Membership. Section 1. Any governmental unit *in the State of Minnesota which provides police services or other comparable law enforce- ment services shall be eligible to become a member of the MPRS. Section 2. Charter members of the MPRS shall be those governmental units which join the organization prior to March 1, 1983, and which at that time are members of the Suburban Police Recruitment System (SPRS) or have valid contracts for services with the SPRS. Section 3. Any governmental unit eligible to become a charter member of the MPRS may indicate its desire to do so by filing a duly executed copy of this agreement with the Suburban Police Recruitment System, 109 South Bushaway Road, Wayzata, MN 55391. Said agreement shall be accompanied by a certified copy of 'a resolution adopted by the governing body of that governmental unit authorizing execution of this agreement and designating that unit's initial Director and Alternate Director. This agreement shall become effective when it has been duly executed by ten eli- gible governmental units and when copies of the agreements from these units have been filed as set forth herein. Section 4. Governmental units desiring to join the MPRS on or after March 1, 1983, shall be admitted upon a favorable vote of the Executive Committee. However, no governmental unit shall be admitted to membership until the Executive Committee has determined that such admission would not be likely to result in impairing the validity of the MPRS evaluation process. The Board -2- of Directors and the Executive Committee may impose such other conditions upon the admission of members, other than charter mem- bers, as either deems appropriate. IV. Board of Directors. Section 1. The governing body of the MPRS shall be its Board of Directors. Each MPRS member shall be entitled to appoint one Director to the Board, who shall have one vote. Each member also shall be entitled to appoint one Alternate Director to the Board, who may attend meetings of the Board and who may vote in the absence of that member's Director. Section 2. Directors and Alternate Directors shall be appointed by a resolution of each member's governing body. Section 3. The MPRS shall be notified of the appointment of a Director or an Alternate Director by the appointing member filing with the Secretary -Treasurer a copy of the resolution making the appointment. Accompanying this resolution shall be the mailing address of the person so appointed, to be used by the Secretary -Treasurer as that person's official address for the purpose of giving any notice required either by this agreement or by bylaws of the Board. P Section 4. Directors and Alternate Directors shall be appointed to serve until their successors are appointed and qualified. Section 5. A Director or Alternate Director may be removed from the Board at any time, with or without cause, by a resolu- tion of the governing body originally appointing that person to -3- the Board. The MPRS shall be notified of the removal of a Director or Alternate Director by the removing member filing with the Secretary -Treasurer a copy of the resolution effecting said removal. Section 6. Any vacancy on the Board shall be filled by the governing body of the member whose position on the Board is vacant. Section 7. There shall be no voting by proxy. All votes must be cast in person at Board meetings by a member's Director or Alternate Director. Section S. , If at any time a member is in default on any agreement with the MPRS or is in arrears on any dues or charges of the MPRS, during the existence of such default or arrearage the voting rights of that member shall be suspended. V. Meetings of the Board. I Section 1. The first meeting of the Board shall be held during the month of March, 1983. At this meeting the Board shall elect its first Executive Committee. Thereafter, a regular annual meeting of the Board shall be held each year during the months of August or September to elect a new Executive Committee, to adopt an annual budget for the following year, and to act upon any other matters coming before it. Section 2. A quorum at any meeting of the Board'shall be the Directors or Alternate Directors of ten (10) MPRS members in good standing. Section 3. At the first meeting of the Board, or as soon thereafter as is reasonably possible, the Board shall adopt bylaws governing its meetings and procedures. Such bylaws may be amended from time to time as provided therein. Section 4. The specific date, time and location of annual and special meetings of the Board shall be determined by the Executive Committee. Section 5. Notice of the annual meeting of the Board shall be mailed to the Directors and Alternate Directors by the Secretary -Treasurer at least fifteen (15) days in advance of the meeting, and an agenda for the meeting shall accompany the notice. However, business at the Board's annual meeting shall not be limited to matters set forth on the agenda. Section 6.. Special meetings of the Board shall be called by the President, by the Executive Committee, or by 'the Secretary - Treasurer upon the written request of ten Directors. Notice of a special meeting'of the Board shall be mailed to the Directors and Alternate Directors by the Secretary -Treasurer at least five (5) days in advance of the meeting, and an agenda for the meeting shall accompany the notice. Business at special meetings of the Board shall be limited to matters set forth on the agenda. VI. Powers and Duties of the Board. Section 1. The Board shall take such Action as it deems necessary and appropriate to accomplish the general purposes of the MFRS and to provide the services contemplated herein. Such -5- action shall include, but not be limited to, the establishment and operation of a cooperative recruitment and placement system for entry-level police positions and other comparable law enfor- cement positions and the establishment and operation of uniform testing and evaluation procedures for these positions. These activities and any other activities authorized by this agreement or authorized at an annual or special meeting of the Board may be undertaken in any one or more of the methods outlined herein. Section 2. The Board shall have full control over and man- agement of its affairs, which shall include the powers. (a) to enter into contracts, leases or similar agreements with others; (b) to provide for the prosecution, defense or other par- ticipation in actions or proceedings at law in which it may have an interest; (c) to employ such persons as it deems necessary -on a full-time, part-time or consulting basis; (d) to conduct research into any police selection matter; (e) to purchase, hold and dispose of property, both real and personal; and (f) to contract for space, commodities or personal services with any member or group of members. Section 3. The Board shall have the authority to establish a method for sharing operating costs of the MPRS. This authority shall include, but not be limited to, the establishment of mem- bership dues and fees, charges for services to members or non- members, and charges for services to applicants or potential applicants for employment. However, any charges to applicants or potential applicants for employment shall be limited to the WE organization's actual cost of administering and scoring candidate testing and evaluation procedures. Section 4. The Board may accept gifts, may apply for and use grants or loans of money or other property from the state or federal governments or from any other governmental unit, may enter into any agreements required in connection therewith, and may hold, use and dispose of such moneys or property in accor- dance with the terms of the gift, grant, loan or agreement relating thereto. Section 5. The Board shall adopt an annual budget for the MPRS, in accordance with the applicable provisions of this, agreement. Said budget shall provide the operating framework for the MPRS each year, and the collection and expenditure of funds contemplated therein may be conditioned in- any such additional manner as the Board deems appropriate. Section 6. The Board may delegate authority to the Executive Committee between Board meetings, which may be conditioned in any such manner as it deems appropriate. However, the Board may not delegate its authority to increase membership dues or other charges to members, to adopt an annual budget, to terminate mem- bers, to elect an Executive Committee or to change representation on the Executive Committee. Section 7. The Board may restrict any authority otherwise given to the Executive Committee by this agreement in any such manner as it deems appropriate. Any such restriction of author- ity shall be made by a resolution of the Board. -7- Section 8. The Board may exercise such other powers and duties as are incidental to the above powers and duties, but which may be required to implement and carry out this agreement. VII. Executive Committee. Section 1. The Board shall have an Executive Committee con- sisting of nine directors, who shall be elected at the first meeting of the Board held during the month of March, 1983. Thereafter, the Executive Committee shall be elected by the Board on an annual basis at its regular annual meeting. Section 2. Representation on the Executive Committee shall provide geographic balance, to the extent reasonably possible, reflecting the actual membership of the MPRS. Initial represen- tation on the Executive Committee shall be on the following basis: From Anoka County one member From Dakota County one member From Hennepin County - two members From Ramsey County - one member From Washington County - one member From Carver and Scott Counties - one member From outside the seven -county metropolitan area - two members Methods for achieving balanced presentation on the Executive Committee shall be considered by the Board from time to time, and such representation may be changed by the Board at any annual or special meeting. ME Section 3-. A vacancy shall occur on the Executive'Committee in the following instances: (a) Upon the resignation or death of a Committee member; or (b) In the case of a Committee member who was an employee of a member governmental unit at the time of his/her election to the Committee, upon his/her ceasing to be an employee of that member. Upon such an occurrence the Executive Committee shall fill the vacancy on an interim basis until the next meeting of the Board, notwithstanding the provisions of Section VI -6 hereof. VIII. Meetings of the Executive Committe&-.- Section 1. The Executive Committee shall meet as soon as reasonably possible following' the first meeting of the Board. Thereafter, it shall meet as often as necessary to insure the continued efficient operation of the MFRS. Section 2. A quorum at any meeting of the Executive Committee shall be five Committee members. Section 3. The Executive Committee may adopt bylaws governing its own meetings and procedures. Such bylaws, if adopted, shall be subject to this agreement, to the bylaws of the Board, and to any applicable resolution or other directive of the Board. Section 4. The Executive Committee shall meet at the call of the President or upon the call of any two other members of the Committee. The date, time and location of a Committee meeting shall be established by the person or persons calling the IM meeting. At least forty-eight (48) hours advance notice of any meeting of the Executive Committee shall be given to all members of the Committee by said person or persons. I IX. Powers and Duties of the Executive Committee. Section 1. The Executive Committee shall be responsible for day-to-day operations of the MPRS. Subject to provisions of the adopted budget and to any other restrictions placed upon its authority by the Board, the Executive Committee shall have those powers given to the Board in Section VI -2 of this agreement. Section 2. Each year the Executive Committee shall prepare a proposed budget for the MPRS for the ensuing calendar year, which shall be submitted to the Board at least fifteen (15) days in advance of the Board's annual meeting. The Executive Committee shall receive and disburse funds of the MPRS in accordance with the final budget for the organization subsequently adopted by the Board and in accordance with any other restrictions or directives of the Board relative thereto. The letting of contracts, the making of purchases and the disbursement of funds also shall be made in accordance with Minnesota Statutes §471.59, Subdivision 3, as far as practicable with the methods provided by law for statutory cities, and with all applicable bylaws of the MPRS. Section 3. The Executive Committee shall cause an indepen- dent audit to be made of the MPRS each year, and it shall make an annual financial report -in writing to MPRS members as soon as reasonably possible following the end of each year. The books and records of the MPRS also shall be available and open to exam- ination by MPRS members at any reasonable time during the year. -10- Section 4. Subject to provisions of the adopted budget and to any other restrictions placed upon it by the 'Board, the Executive Committee may appoint, fix the conditions of employ- ment and remove any employee of the MPRS, and it may negotiate and enter into contracts with consultants and contractors to the MPRS. The Executive Committee shall direct and supervise the activities of all employees of the MPRS and of all consultants and contractors to•.the MPRS. Section 5. The Executive Committee shall exercise those powers and duties which specifically are delegated to it by the Board, subject to such conditions and restrictions as may be placed upon it by the Board. The Executive Committee also may exercise such other powers and duties as are incidental to the above powers and duties, which are not otherwise restricted and which may be required to implement and carry out its respon- sibilities. X. Officers. Section 1. The officers of the MPRS shall consist of a President, a Vice President and a Secretary -Treasurer, all of whom shall be elected from the membership of the Executive Committee. These officers shall be elected by the Committee at its first meeting following the Board meeting of March, 1983. Thereafter, they shall be elected by the Committee at its first meeting following the regular annual meeting of the Board, which shall occur soon as reasonably possible. Section 2. Upon the resignation of an officer or upon an officer's ceasing to be a member of the Executive Committee, as -11- provided in Section VII -3 hereof, a vacancy shall occur in that office. Upon such an occurrence the Committee shall fill the vacant position at its next meeting. Section 3. The President shall preside at all meetings of the Board and of the Executive Committee. The Vice *President shall act as President in the absence of the President. Section 4. The Secretary -Treasurer shall be responsible for keeping a record of all proceedings of the Board and of the Executive Committee, for the custody of all MPRS funds, for the keeping of all financial records of the MPRS, and for such other matters as may be -delegated to this position by the Board or by the Committee. The Executive Committee may designate one of its members as a -Deputy Secretary -Treasurer, to serve in the absence or disability of the Secretary -Treasurer and to assist the Secretary -Treasurer in such a manner as it deems appropriate. Section 5. The President or Vice President and the Secretary - Treasurer or Deputy Secretary -Treasurer. shall sign all vouchers disbursing funds of the MPRS. XI. Financial Matters. Section 1. The fiscal year for the MPRS shall be the calendar year. Section 2. An annual budget for the MPRS shall be adopted by the Board at its regular annual meeting, as provided in Section VI -5 hereof. Notice of the adopted budget shall be mailed promptly thereafter to the chief administrative officer of each member. This budget shall be deemed approved by each member -12- unless, prior to December 1st of that year, a member gives writ- ten notice to the Secretary -Treasurer that it is withdrawing from the MPRS at the end of the year, in accordance with Section XIII -1 hereof. Section 3. Billings from the MPRS to members shall be due and payable within thirty (30) days of being rendered. In the event of a dispute regarding an amount which is due and payable, a member nevertheless shall make the payment in order to preserve its membership status, but such payment may be made under protest and without prejudice to dispute the bill and to exercise any remedies available to it. Section 4. Any member whose bill has not been paid within sixty (60) days after a billing shall be in default, and that member's voting privileges sha.11 be suspended, as* provided in Section IV -8 hereof. Any member whose bill has not been paid within one hundred twenty (120) days after a billing may have its membership in the MPRS terminated by the Board. XII. Administrator. Section 1. An administrator of the MPRS may be appointed by the Board or by the Executive Committee, upon specific authoriza- tion by the Board. Such an admministrator may be employed on a full-time, part-time or consulting basis. Section 2. An administrator, if appointed, shall have only those powers and duties which specifically are delegated to him/her by the Executive Committee. An administrator shall report to the Executive Committee, which shall be responsible for directing and supervising his/her activities. -13- XIII. Withdrawal. Section 1. Any member may withdraw from the MPRS upon thirty (30) days written notice to the Secretary -Treasurer. Such notice shall be accompanied by a certified copy of a resolution adopted by the governing body of that member authorizing its withdrawal from membership. Section 2. The withdrawal of a member shall not affect that member's obligation to pay any fees or charges for which it may be obligated under this agreement. XIV. Dissolution. Section 1. . The MPRS may be dissolved by a. two-thirds (2/3) vote of all MPRS members in good standing. Such a dissolution shall be required when the Secretary -Treasurer has received cer- tified copies of resolutions adopted by the governing bodies of the required number of members -requesting dissolution of the MPRS. Section 2. In the event of a dissolution, the Executive Committee shall determine the measures necessary to effect the dissolution and shall provide for the taking of such measures as promptly as circumstances permit, subject to the provisions of this agreement. Section 3. In the event of a dissolution, following the payment of all outstanding obligations, all assets of the MPRS shall be distributed among the then existing members in direct proportion to their cumulative annual membership contributions. -14- f police entrance. The cost of the new signs as designed is $13,797 and there is a credit from deletion of the existing Police sign of $3,900, leaving a''net cost of $9,897. When we choose to delete the front sign from the original contract last Fall,.it was anticipated that a future change order would be necessary. $7,500 has already been reserved in the project budget for this purpose; the additional monies will be provided with the final transfer at -project completion. ACTION REQUIRED If Council wishes to proceed with�the signs as presentedat the September 20th meeting, it should pass a motion duthorizing a*change order for�the signs. 11.b. CASE NO. 88-3'6, Linsmayer, Variance, Attached is the letter of approval from the Linsmayer-Ist, neighbors, as recommended by the Planning Commission. 11.c. CASE NO. 88-39, Lathrop, Lot Division Attached is,th6 requested.agreement*of Mrs -.Lathrop and her'. neighbors, the LeMays, concerning the shed sited on the it property line. 11.j. Approvalope. of Devel r Installed Improvements at Haegstrom-King Park Please see attached memo. I Il.k. Resolution Concerning Dakota County Capital Improvement Program Dakota County -has -recently forwarded a 'copy of their,pr9posed.-,), five-y'e'ar capital improvements program, and invited our comments.; Staff sees twd�areas)bf concern. --First, no,r improvements to the 110/Lexingt6n intersection are shown.. Second, none of the Mendota Heights bicycle trail system is included. ' - - 't -TI .." I - Attached is-'*a'-p-*'rop'os'ed-tesolutioif requesting that the 110/Lexingti5ri improvements be included, and,that -County ,sta.ff,,-. meet with City officials to determine what portions,,of -our trail system would be eligible for inclusion. ACTION REQUIRED I rr-, " I - If-Counci 1 concurs with the staff recommendation, it should,-, pass the attachdd resolution. I IL, MEMO CITY OF MENDOTA HEIGHTS October 4, 1988 i To:! Mayor and City Council From: Kevin e City Administrator Re:' Add -On Agenda for October 4th Four new items, two of them on the consent calendar, are recommended for addition to this evening's agenda. Additional information is submitted for three existing items. Previously scheduled Item 11.f. Fire Department By -Laws, has been deleted, because the Fire Department By -Laws Committee has not yet received and reviewed the City Attorney's comments. 3. !Agenda Adoption i It is recommended that Council adopt the revised agenda printed on blue paper. 5.h. Adoption of List of Election Judges The list as proposed by the City Clerk is attached for Council adoption. 5.m. Correct 1989 Tax Levy Resolution Attached is a proposed correction to Resolution 88-75 adopting the 1989 tax levy. -The original, as passed by Council on September 20th is also attached. The only change is to shift an additional $10,000 of the levy from Special Levy to Levy Subject to Limitation. This action will help preserve our levy authority in future years. ACTION REQUIRED Motion to rescind Resolution 88-75 as passed on September 20, 1988, and to adopt Corrected Resolution 88-75 as presented by City staff on October 4, 1988. 5.n. Change Order for City Hall signage At the meeting of September 20, Council approved the proposed design for the City Hall signs, both in the front and at the police entrance. The cost of the new signs as designed is $13,797 and there is a credit from deletion of the existing Police sign of $3,900, leaving a net cost of $9,897. When we choose to delete the front sign from the original contract last Fall, it was anticipated that a future change order would be necessary. $7,500 has already been reserved in the project budget for this purpose; the additional monies will be provided with the final transfer at project completion. ACTION REQUIRED If Council wishes to proceed with the signs as presented at the September 20th meeting, it should pass a motion authorizing a change order for the signs. i 11.b. CASE NO. 88-36, Linsmayer, Variance Attached is the letter of approval from the Linsmayer's neighbors, as recommended by the Planning Commission. ll.c. CASE NO. 88-39. Lathrop, Lot Division Attached is the requested agreement of Mrs. Lathrop and her neighbors, the LeMays, concerning the shed sited on the property line. 11.j. Approval of Developer Installed Improvements at Haegstrom-King Park Please see attached memo. ll.k. Resolution Concerning Dakota County Capital Improvement Program Dakota County has recently forwarded a copy of their proposed five-year capital improvements program, and invited our comments. Staff sees two areas of concern. First, no improvements to the 110/Lexington intersection are shown. Second, none of the Mendota Heights bicycle trail system is included. Attached is a proposed resolution requesting that the 110/Lexington improvements be included, and that County staff meet with City officials to determine what portions of our trail system would be eligible for inclusion. ACTION REQUIRED If Council concurs with the staff recommendation, it should pass the attached resolution. CITY OF MENDOTA HEIGHTS MEMO OCTOBER 13, 1988 TO: Mayor and City Council FROM: Kevin D.e , y Administrator SUBJECT: 1989 Legislative Policies of the Association of Metropolitan Municipalities Enclosed with your packet is a copy of the AMM's proposed legislative policies for the 1989/1990 biennium. The policies are as recommended by the legislative study committees and ratified by the Board of Directors. As I think Council is.aware, I Chair the Metropolitan Agencies Committee, and serve on the Board of Directors, so these policies have already passed muster with me! The meeting to adopt the policies will be held the evening of Thursday, November 3. We should discuss who will be attending (Dann is the voting delevate and John the alternate), and Council should also give whatever feedback it deems appropriate to those who will be attending and voting. KDF:madlr enclosure Should such obligations exceed assets of the MPRS, the net defi- cit of the MPRS shall be charged to and paid by the then existing members in direct proportion to their cumulative annual mem- bership contributions. XV. Duration. This agreement shall continue in effect indef- initely, unless terminated in accordance with the terms hereof. IN WITNESS WHEREOF, the undersigned governmental unit has caused this agreement to be executed and delivered on its behalf. IN THE PRESENCE OF: GOVERNMENTAL UNIT: RECEIVED AND FILED by the MPRS this day of 19 'A. I -15- BY (Title) And t (Title)