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1988-02-16CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA FEBRUARY 16, 1988 - 7:30 P.M. 1. Call to Order. % : 3 Y 2. Roll Call.— " rll% - 3. Agenda Adoption.- Z4 4. Approval of February 2 Minutes.'' 5. Consent Calendar: —, 74 a. Acknowledgement of January Treasurer's Report. b. Approval, of Final Plat for T and J Addition. (Resolution No. 88-08). c. Approval of Partial Payment to City Hall General Contractor. d. Approval of the List of Contractors Licenses. e. Approval of the List of Rubbish Haulers Licenses. f. Approval of List of Claims. End of Consent Calendar. 6. Introductions. 7. Pub is Comme?--S. U 8. Bid Award a d Public Hearing: 9 Unfinished and New Business: a. Parks Bond Referendum. (Resolution No. 88-09). b. Southeast Area Plans and Specifications. (Resolution No. 88-10). a".,I 4' c. Community Commercial Market Study.- . d. Tea wilding Ego t with C mmission e. Boring, Inc. C1 im 10. Response to Council Comments. 11. Council Comments. 12. Adj ourn . f Page No.2277 February 2, 1988 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 2, 1988 Pursuant to clue call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall., 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Blesener, Crimmins, Hartmann and Witt. � AGENDA ADOPT.'TOI-1 Councilmember Cummins moved adoption of the agenda for the meeting as amended to move item 6k to the end of the agenda. Councilmember Blesener seconded the motion. Ayes:5 Nays: 0 SERVICE CERTIFICATES Mayor Mertensotto presented service certificates to Police Officer David Olmstead, Public Works Leadman Len Kanitz and City Clerk Kathleen Swanson, and, in absentia, to former Park Commissioner Marsha Knittig and Public Works Department Mechanic Fred Pfeiffer. APPROVAL OF MINUTES Councilmember Hartmann moved approval of the minutes of the January 19th meeting. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 Councilmember Hartmann moved approval of the minutes of the January 26th Joint Council/Planning Commission meeting. Councilmember Witt seconded the motion. Ayes: 4 Nays: 0 Abstain: 1 14ertensotto CONSENT CAI.J-:NDAR Councilmember Witt moved approval of the consent calendar as amended, along with authorization for execution of all necessary documents contained therein. a. Approval of a 1988 Gun Club Lake WMO. contribution of $1,139.33. b. Approval of.the modified critical area site plan for part of Lot'6, Auditor's Subdivision No. 2 (Case No. CAO 88-01, Page No.2278 February 2, 1988 Husak) along with refund of the $100 application fee. f ' c. Approval of the modified critical area site plan for 1132 Sibley Memorial Highway (Case No. CAO 88-02, Stroh) along with waiver of the application fee. d. Acknowledgment of the Code Enforcement monthly report for January. e. Acknowledgment of the minutes of the January 26th Planning Commission meeting. f. Acknowledgment of the minutes of the January 12th Park and Recreation Commission meeting. g. Acknowledgment of a report from the Public Works Director regarding City Hall parking lot light fixtures. h. Approval of the list of contractor and cigarette licenses dated February 2, 1988 and attached hereto. i. Approval of the list of claims dated February 2, 1988 and totaling $126,286.74, subject to staff review of the Barefoot Lawn Service claim. j. Approval of partial payment number 2 to Doody Mechanical, Inc., for $4,180.00 for work completed on City Hall. Councilmember Blesener seconded the motion. A�,cs : 5 Nays: 0 HEARING - : 11111IIEAST Mayor Mertensotto called the meeting to order AREA IMPROVI III;IfIi'S for the purpose of a public hearing on proposed construction of Mendota Heights Road/Huber Drive sanitary sewer, water, drainage and street improvements. Public Works Director Danielson briefly reviewed the project feasibility study including the proposed method of assessment and answered iemin+riaiai}i�h0 Ak..iiCiiat{ Ayes: 5 Nays: 0 Ayes: 5 Niiys: 0 ChfiE NO. 8." ()d, FISCHER Ayes : 5 NtI ys : a Page N0.2279 February 2, 1988 There being no questions or comments, Councilmember Witt moved that the hearing be closed at 7:53 P.M. Councilmember Cummins seconded the motion, Councilmember Hartmann moved adoption of Resolution No. 88-06, "RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR SANITARY SEWERS, WATER, STORM SEWERS AND STREET CONSTRUCTION TO SERVE THE SOUTHEAST AREA OF MENDOTA HEIGHTS (IMPROVEMENT NO. 86, PROJECT NO. 1)." Councilmember Witt seconded the motion. Mr. Jim Fisher was present to request approval of his application for wetlands permit to allow him to construct a new home at 1901 Warrior Drive, Lot 6, Block 1, The Ponds, within 75 feet of the wetlands area: Mr. Fisher explained that the property is heavily wooded and it is his intention to keep as many of the trees as possible. Public Works Director Danielson explained slope characteristics and the need for placement of the structure to maximize the basement elevation because of the location of the sanitary sewer main invert elevation. Councilmember Blesener pointed out that when the preliminary plat for the Ponds was approved, building pads were shown for the lots east of the pond and Council fully expected that wetlands variances would be requested for those lots. Mayor Mertensotto warned Mr. Fisher about the possibility of peat in the soil, particularly in the soil close to the pond. Councilmember Cummins moved approval of a wetlands variance to allow construction of a home at 1901 Warrior Drive, 75 feet from the pond, based on hardship created by the unique slope of the land and the intent to preserve mature oak trees. Councilmember,Blesener seconded the motion., r Page No.2280 February 2, 1988 HEARING - CiV';1". 1-40. Mayor Mertensotto called the meeting to order 88-01, ME.1II)AKU'YA for the purpose of a public hearing on an application from Mendakota Country Club for conditional use permit and wetlands permit to allow construction of a new clubhouse facility. Mr. Lanier Oxton, from BWBR Architects, reviewed the site plan and a drawing of the proposed clubhouse for the Council. He stated that the clubhouse is proposed to be located on the existing eighth green and that the green will be relocated. He also informed Council that there will be a service road/emergency exit north of Mendakota Drive. Mayor Mertensotto stated that there is mention in one of the reports that Howard Bream is willing to deed some of his property to Mendakota and asked Mr. Oxton to elaborate. Mr. Oxton responded that Mr. Bream is concerned that if Mendakota does not take the land, Mr. Bream will have to maintain it and that Mr. Bream would prefer to deed the property to Mendakota in return for maintenance and landscaping by the Club. Councilmember Cummins expressed concern over flow of traffic through the parking lot, and Mr. Oxton responded that he is working with the City Planner and will prepare a plan satisfactory to Mr. Dahlgren. Councilmember Blesener asked how much of the proposal is planned for the future. Mr. John Carl, Vice President of Mendakota, stated that the tennis court, swimming pool and chipping green are in the future plans, and that the clubhouse is designed in such a manner that it can be expanded for dining capacity. He stated that the current plan is for construction of the new clubhouse and demolition of the existing clubhouse and maintenance building, and that the existing pro -shop will be used as a maintenance facility for three to five years until a new maintenance facility is constructed. Mr. Carl stated that access to the tennis court area will be from Dodd and that the existing south driveway will be used for emergency access to the clubhouse. He noted that the Club plans to expand the tenth green and will probably close the existing northerly Page No.2281 February 2, 1988 driveway. Responding to a question from Mayor Mertensotto, Mr. Carl stated that the Club would prefer to delay paving of the service road until such time as the maintenance facility is built because of funding constraints. Mr. John Todd reviewed the present budget for the program, stating that $2.7 million is available for building the clubhouse and parking lot, site lighting, demolition of the clubhouse and other items. Responding to a question from Councilmember Witt on signage, Mr. Oxton stated that the Planning Commission wanted to talk to Mr. Bream on what he intends for signage and that the Country Club would like some signage on Dodd and will come back to the Council for approval of a signage plan. Public Works Director Danielson informed Council that an easement for the storm water pond will be necessary and recommended that a condition of approval be execution and submission of a drainage easement. Mayor Mertensotto asked for questions and comments from the audience. There being no questions or comments, Councilmember Cummins moved that the hearing be closed at 8:28 P.M. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 Councilmember Cummins moved adoption of' Resolution No. 88-07, "RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND A WETLANDS PERMIT TO ALLOW THE CONSTRUCTION OF A NEW CLUB HOUSE AND MAINTENANCE FACILITY FOR MENDAKOTA COUNTRY CLUB," subject to: receipt of a storm drainage easement prior to issuance of a building permit for the club house; Council approval of plans for the maintenance facility at such time as the facility is proposed; paving of the existing, graveled south access drive in conjunction with construction of the maintenance facility; approval of a signage plan by City staff; and preparation of changes in the traffic pattern in the parking lot satisfactory to the City's planning staff. Ayes: 5 Councilmember Witt seconded the motion. Nays: 0 Page No.2282 February 2, 1988 NORTHLAND DRIVE Public Works Director Danielson reviewed his RAILROAD CRO`.,S1NG report regarding the proposed Northland Drive Railroad Crossing, and he and Treasurer Shaughnessy answered questions from the Council. Mr. Danielson stated that although there is no potential for Mn/DOT funding for the project, the Mn/DOT has approved the project and in fact supported the City in its litigation with the railroad. Councilmember Blesener expressed concern over the potential of traffic stacking up. Mr. Dale Glowa, from United Properties, was present and expressed his company's support for the crossing project. Councilmember Witt moved to authorize an expenditure of $200,000 from the Tax Increment Fund for construction of the Northland Drive Railroad Crossing. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 CITY ):TALL 13IZICK City Hall Architect Dick Gilliard showed the Council pictures and samples of the brick choices for City Hall. After discussion, Councilmember Hartmann moved that Academy Number 656 brick be purchased for City Hall. Councilmember Blesener seconded the motion. Ayes: 4 Nays: 1 Witt, CASE NO. 88-02, CLEARY Mr. & Mrs. Michael Cleary were present to request Council approval of their application for variances to allow installation of a swimming pool seven feet from the side property line, five feet from from the rear property line and eight feet from the house. Councilmember Cummins moved approval of a three foot sideyard setback variance, five foot rearyard setback variance and two foot pool setback variance from the house for Lot 5, Block 2, Crown Point Addition, 1965 Crown Point Drive. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 CASE NO. 88-03, STAPLES Page No.2283 February 2, 1988 Councilmember Blesener moved to approve a wetlands permit to allow construction of a home at 727 Spring Creek Circle, Lot 5, Spring Creek Acres, along with waiver of the public hearing requirement. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 REFERENDUM Council acknowledged a report from Administrator Frazell regarding the recommendations of the Parks Program Review Committee. Councilmember Cummins, speaking on behalf of the Committee, stated that the Task Force has held two lengthy meetings and spent significant time scrutinizing the plan which had been approved by the Council some time. ago. He stated that the Committee refers to the plan as the Mendota Heights Recreation Area. Councilmember Cummins stated that it was the general consensus of the Committee that the earlier approval was more than what is needed and that the Committee has made some discreet changes. He then described the recommended changes as follow: elimination of the baseball and parking fields on the west end of the site; expansion of one of the three softball fields to baseball field size; elimination of the hockey rink; elimination of the tennis courts; reduction of the comfort station size; the addition of a flat -court facility for volleyball and basketball; the addition of a warming house structure and light standards for a free skating area on the pond; widening of the entrance road into the park and providing a center divider; and a change in parking capacity to provide 120 paved spaces and an additional sixty overflow spaces in a grassy area. With regard to trails, Councilmember Cummins stated that MSA will cover the cost of trail construction along Huber and Mendota Heights Road, so those costs will not be included in the bond issue. He stated at the recommendation of staff, the Committee looked at the desirability of constructing the proposed trail sections along Pilot Knob north of Mendota Heights Road and along TH 110 from Lexington to the Mendota Bridge. The Committee felt that the Pilot Knob section should be deleted, since the road will be Page No.2284 February 2, 1988 dramatically reconfigured when TH 55 is upgraded and future construction of the trail will benefit from County and State funding. The Committee also felt that the TH 110 section should not be included in the bond issue because the trail would need to be financed entirely by the City and would only be destroyed at such time as the TH 110 upgrades occur whereas if its construction is deferred, the City can anticipate Mn/DOT participation in the cost of trail construction. Councilmember Cummins then reviewed anticipated costs for the recommended program. He informed Council that the Committee plans to present its recommendations to the Park Commission at their next meeting and then come to the February 16th Council meeting with a final recommendation on the Mendota Heights Recreation Area. Councilmember Blesener stated that she feels the proposed parking is inadequate. Mayor Mertensotto suggested that consideration be given to adding a band shelter in the future. He also asked whether horseshoe pits had been included in the program, and Councilmember Cummins stated that the Committee had not considered them since no mention had been made in past discussions. Councilmember Cummins informed Council that the Committee had also looked at the need for a safe way to get across TH 149 and TH 110 and has asked Barton Aschman to look at the cost of constructing a tunnel/underpass. He stated that $300,000 is a rough estimate of cost and that it is contemplated that the question could be placed on a separate ballot: the Committee will discuss the matter with the Park Commission. Responding to a concern expressed by Mayor Mertensotto over safety aspects of an underpass, Councilmember Cummins stated that the probability of going over #110 with anything other than a full scale bridge is unlikely and that Mn/DOT requirements for a bridge would make it cost prohibitive. Mr. Dick Putnam, present for the discussion, suggested that the Committee contact other Park and Recreation Departments about parking Page No.2285 February 2, 1988 needs and ballfield sizes, rather than relying solely on the City's consultant. He felt that the fields will be used for softball, baseball and soccer during the same time, and that the parking proposed will be inadequate. He also stated that the outfields appear to be "scruntched" together and should be spaced out better since there is adequate room to move them. He suggested that the baseball centerfield should be 400 feet deep and there should be at least 300 feet foul -lines on the softball fields. He cautioned the Council about allowing beer because youths and adults will be using the fields at the same time, and suggested that it might be wise for the City to have a beer concession rather than allowing teams to bring their own because the City would then have better control. Councilmember Blesener strongly supported Mr. Putnam's comments on parking needs. Staff was directed to research Mr. Putnam's suggestions with other cities. FURLONG AREA Council acknowledged a report from the City Administrator regarding marketing of the Furlong area for redevelopment and a proposal from Dahlgren, Shardlow & Uban for preparation of informational materials to be used to solicit development interest. Councilmember Blesener moved to accept the plan as proposed by Dahlgren, Shardlow & Uban for first phase marketing of the Furlong area at a cost not to exceed $1,000. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 SPECIAL OLYMPICS Councilmember Cummins moved to authorize an expenditure of $100 toward the start-up costs of the South Region for the Special Olympics. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 SNOWPLOWING Council acknowledged and discussed a report from Public Works Director Danielson regarding snowplowing. It was the consensus of Council that the City should be divided into four routes and that a contractor be hired for plowing of the fourth route. ATTEST: Kathleen M. Swanson City Clerk h Charles E. Mertensotto Mayor Page No.2286 February 2, 1988 SQUAD CAR Councilmember Cummins moved to authorize the Police Department to increase the expenditure for an unmarked vehicle by $800 plus the required excise tax. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 i COUNCIL COMMENTS Councilmember Hartmann asked whether the City can take any action against people plowing snow from their drives onto plowed streets. ADJOURN There being no further business to come before the Council-;•-Councilmember Cummins moved that the meeting be adjourned. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 9:50 P.M. ATTEST: Kathleen M. Swanson City Clerk h Charles E. Mertensotto Mayor LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON FEBRUARY 2, 1988 t Concrete Licenses:: i Bruce Stanke Masonry 1 H. Stockness & Sons Jesco, Inc. s Tom Ostertag Masonry Excavating Licenses: Commercial Utilities ! r Johnson Excavating London Construction Nova -Frost Pete Smith Excavating Rauchwarter, Inc. Shamrock Excavating Gas Piping Licenses: Earl Arneson, Jr. i N Fred Vogt & Company i General Contractor Licenses: Albrecht Construction. i All Season Remodlers r Brelje Construction, Inc. D.S. Trudeau Construction Joseph Toussaint Carpentry J.P. Homes, Inc. ' ! K & K Heating & Plumbing,.Inc. K.W. Dahm Construction Lampert Yards Lemke Construction ; Major Wood Construction McDonald Construction Metro Summit Builders t M.J. Moser Construction Midwestern Mechanical Morgan Fox, Inc. Providence Builders Corp., Stephenson Developments Viking Automatic Sprinkler Heating & Air Conditioning Licenses: Gopher Heating & Sheet Metal Midwestern Mechanical Sign Erecting License: Midway Sign Company, Inc 1988 CIGARETTE LICENSES: Country Club Markets Fina Serve Mendakota Country Club Somerset Country Club Tom Thumb Twin City Vending Co., Inc. N CITY OF MENDOTA HEIGHTS TREASURER'S REPORT, JANUARY, 1988 BALANCE COLLATERAL DAKOTA COUNTY STATE BANK Checking Account 5% $<756,245.65> Savings Account 5 1/2% 446.73 Savings Cert. 3-88 @ 6.64% 25,000.00 $<730,798.92> Collateral - Bonds 200,000.00 Gov't. Guar. 125,000.00 $ 325,000.00 f CHEROKEE STATE BANK C.D. due 3-4-88 @ 7.03% $425,000.00 Savings Cert. 3-1-88 @ 13,952.59 }6.65% 438,952.59 Collateral - Bonds 900,000.00 Gov't. Guar. 100,000.00 1,000,000.00 U.S. TREASURY BILLS Treasury Notes: 1-31-88 6.00 $1,000,000.00 January 31, 1988. 7.12 (1mm) 1,003,437.50 March 31, 1988 7.50 (500m) 499,687.50 July 31, 1988 7.66 (200m) 198.250.00 $2,701,375.00 U.S. Treasury Money Mkt. Fund (7.6%) $ 350,000.00 GOVT, SECURITIES FUND, 10.7% $1,200,000.00 Repo. $ 200,000.00` TOTAL FUNDS AVAILABLE: $4,159,528.67 Funds Available 12-31-87 $5,023,364.15 Funds Available 01-31-87 3,353,000.00 Increased balance primarily due to increases in G.F. TI District, Engineering Fund and unexpended bond funds LES:madlr 2-5-88 CITY OF MENDOTA HEIGHTS MEMO February 10, 1988 TO: Mayor, City Council and City)kaTtrator FROM: James E. Danielson Public Works Director SUBJECT: T & J Addition - Final Plat DISCUSSION: Attached is the T and J Addition final plat as submitted by Mr. Jim Lilly. The final plat has been prepared as approved by the Planning Commis- sion and Council. The one unusual characteristic of this plat is that Lot 2 will not have frontage on a public street so I have included that ir- regularity in the approving resolution. Lot 2 is where Mr. Lilly's existing home is located, Lot 3 is where he proposes to construct a new home. I RECOMMENDATION: Staff recommends approval of the T and J Addition final plat as sub- mitted. ACTION REQUIRED: If Council desires to implement the staff recommendation they should pass a motion adopting Resolution No. 88- , RESOLUTION APPROVING FINAL PLAT FOR T AND J ADDITION. City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 88 - RESOLUTION APPROVING FINAL PLAT FOR T AND J ADDITION WHEREAS, a final plat for T and J Addition has been submitted to the Council; and WHEREAS, the City Council has reviewed said final plat and finds the same in order. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That Lot 2 of the plat be approved with no frontage on a public street, being served by a private easement across Lot 3. 2. That the final plat of T and J Addition submitted at this meeting be and the same is hereby approved. 3. That the appropriate City officials be and they are hereby author- ized to execute the final plat on behalf of the City of Mendota Heights. Adopted by the City Council of the City of Mendota Heights this 16th day of February, 1988. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk P r APPLICATION AND CERTIFICATE FOR PAYMENT AJA DOCUMENT 0702 PAGE ONE OF 3 PAGES PROJECT: NEW CITY HALL BUILDING ARCHITECT: Lindberg Pierce, Inc. (name, address) Lexington and State Highway 110 Mendota Heights, M. ARCHITECT'S PROJECT NO: TO (Owner) City of Mendota'Heights CONTRACTOR: The Joseph Company, Inc. 750 South Plaza Drive Mendota Heights, Mn. 55120 CONTRACT FOR: New City Hall APPLICATION DATE: 1/27/88 APPLICATION NO: Three (3) ATTN: Kevin Frazell PERIOD FROM: 12/25/37 TO 1/25/88 CHANGE ORDER SUMMARY Application is made for Payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G702A, is attached. Change Orders approved ADDITIONS S DEDUCTIONS 5 in previous months by Owner — TOTAL Subsequent ChangeOrders Number Approved (date) G-1 1/12/88 $9,169.00 TOTALS Net change b-,- Change Orders S 9,169.00 State of: Minnesota County of: Mower The undersigned Contractor certifies that the Work covered by this Appli- cation for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by him for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that the current payment shown herein is now due. ra By: Company Date: 1/27/88 The present status of the account for this Contract is as follows: ORIGINAL CONTRACT SUM ......................S 1,054,000-00 Net change by Change Orders ................... $ ` — 9,169.00 CONTRACT SUM TO DATE .......................5 " 1,044.831.00 TOTAL COMPLETED & STORED TO DATE ..........S 196,212-00 (Column G on G702A) RETAINAGE 5 ✓ofo ......................... S 9o810-60 or as noted in Column I on G702A TOTAL EARNED LESS RETAINAGE ..................S 186,401-40 LESS PREVIOUS CERTIFICATES FOR PAYMENT ........ S 163,101.70 CURRENT PAYMENT DUE .........................5 23,299.70 Subscribed and swom to before me this 27th day of January 19 88 Notary Public: My Commission expires: 12/91 In accl(ldance with thtract and this Application for Payment the Contractor is entitled to payment in the amount shown above. F1 OWNER Architect: LJPJDAW& /AC- /A- . 1.1 - E] ARCHITECT ❑ CONTRACTOR By. `� ❑ This Certificate is not negotiab� payable only to the payee named herein and its issuance, payment and acceptance are without preiudice to any rights of the Owner or Contractor under their Contract. AIA DOCUMENT GM • APPLICATION AND CERTIFICATE FOR PAYMENT • MARCH 1971 EDITION • AIA® 9 1971 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., N.W., WASHINGTON, D. C. 20006 LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON FEBRUARY 16, 1988 Masonry Licenses: A. Deutsch Masonry, Inc. Carlson Masonry Dalco Concrete & Masonry, Inc. Eiklenborg Construction Gresser, Inc. H.W. Cook & Sons , M. F. Fleischhacker Excavating Licenses: DLR Construction Company Glen Rehbein Excavating Lakeside Sewer & Water Zdrazil Excavating Gas Piping Licenses: Benke Heating Dakota Plumbing & Heating Jim Murr Plumbing & Heating Merit HVAC, Inc. Midwestern Mechanical Riccar Heating Ron's Mechanical, Inc. Spartan Mechanical, Inc. Standard Heating & Air Conditioning General Contractors Licenses: Centraire, Inc. Christ Construction, Inc. Dwyane Lau Construction Company Eagle Fire Protection LeGran Homes, Inc. S & L P Builders, Inc. Summit Energy, Inc. Heating & Air Conditioning Licenses: Cedar Valley Heating & Air Conditioning Fredrickson Heating Merit HVAC, Inc. Riccar Heating Spartan Mechanical, Inc. Plastering/Stucco License: Housley Construction, Inc. 1988 Rubbish Haulers: Action Disposal -BFI Triangle Rubbish Dept 10 -Admin Dept 50-Rd&Bridge 15-Fngr 60 -Utilities eb 1988 Claims List 2/16/88 20 -Police 70 -Parks Page 10:32 PM City of t,7endota Heights 80-PlanAing 40 -CEO 90 -Animal Control o Ct 4umber an. eck ber Vendor Name Account Code Cofwaenrs Amount I Albinson 05-4300-105-15 Plate 35 1 82.35 Totals Tetim Check Number a Check Number 2 2 Arneson Fuel Oil Service 01-1210 Reg/NL 2,496.00 2 Arneson Fuel Oil Service 01-1210 Diesel 1,409.97 4 3,905.97 Totals Teism Check Number 2 a Check Number 3 3 AT&T 01-4210-020-20 Feb svc 27.84 3 27.84 Totals Tenio Check Number 3 o Chec)t Number 4 4 B&J Auto Sup * ply 01-4330-460-30 Battery 2295 147.26 4 B&J Auto Supply 01-4330-490-50 Misc 305 54.88 4 B&J Auto Supply 01-4330-490-50 Misc 304 Z-3.17 12 225.31 totals Temp Check Number 4 D Check Number 5 5 Board of Water Comm 88-4460-828-00 Dec 85-3 210.17 5 Board of Water Comm 31-4460-839-00 Dec 86-12 27.52 10 237.69 rota- (erno Check NUmoer 5 Check Number 6 G Braun Engineering 08-4220-000-00 Jar, Svc '17. GO 6 Braun Engineering 08-4220-000-00 Jan Svc 183.00 12 260.60 Totals Teruo Check Number 6 3 Check Number 7 7 City Motor Supply 01-4305-020-20 5m1 bs 9.49 7 City Motor Supply 01-4305-050-90 15.10 S Feb 1988 C:Z"f.ls List Pace 2 Sat 10:32 PM Citv of Merx-:-ta Helahts -e;np Check Number Temo. Check I.,imber Vendor Name Account Code Comments Amount 8 Kevin Frazell 01-4400-110-10 8rPfSt tl'.tD 20.53 8 Kevin Frazell Coffee urns 27.54 16 48.07 Totals Temp Check Number Te" "heck Number 9 GOA Corp 01-1210 Drum credit 40. 00cr 9 GOA Corp 01-1210 Oil 392.00 18 352- 00 Totals Terno Check Number 9 7emo Check Number 10 10 ICMA RC 01-214172 2/12 & 2/26 Payroll !47.72 !0 ICNA RC 01-4134-110-10 2/12 & 2/26 Payroll 156.94 20 304.66 Totals Terao Check Number 10 7emo Check Number 11 11 Itasca.Eq Co Parts 304 & 308 661.97 11 E61-137 Totals Tersio Check Number I! 7e.mp Check Number 12 12 Leef Bros Inc 01-4335-310-50 Jan svc 9.70 12 Leef Bros Inc 01-4335-310-70 Jan Svc 9. 65 12 Leef Bros Inc 15-4335-310-60 Jan svc 9.65 3F 29. 00 Totals Tewo Check Number 12 Temp Check Number 13 13 MA Associates 01-4335-310-50 Floor cc -at 25.75 13 MA Associates 01-4335-3116-70 Floor coat 25.75 13 MA Associates 15 -4335 -310 -CM Floor coat 25.75 39 77.25 Totals Temp Check Number 13 Ts eck Number 14 14 Med Centers HP 01-2074 Feb prem 1, OL, 1. ILA iges Claims List Page: 3 :32 pity or Mendota Heights hecF ber 14 Vendor Name Account Code Comments Am,nunt Med Centers HP 01-4131-110-10 Feb Drem 682.90 Med Centers HP OS -4131-105-15 Feu orem 706.50 Med Centers HP 01-4131-020-20 Feb Prem 1.:108.55 Med Centers HP 01--4131-040-40 Feo vrem 370.00 fled Cencers HP 01-4131-050-50 Feb orem 668.85 Med Centers HP 13-4131 FeD prem Z.= 3. 10 Med Centers HP 01-4131-070-70 Feb orem 322.35 5.483.33 als Temo Check Number 14 heck Number 15 Mendota Hahts Rubbish 01-4280-315-30 Jan svc 34.S0 Mendota Hchts Rubbish 01-4280--310-50 Jan Svc 23.00 Mendota Hghts Rubbish 01-4280-310-70 Jan svc -3.00 Mendota Hmhts Rubbish 15-4250-310-60 Jar. svc L3.00 103. 50 als Terno Check Number 15 heck Number 16 Metro Waste Control 15-4448-060-60 Jan sac ctics 2. 150. 00 Metro Waste Control - 15-3615 1 9 adm fee 21. 50cr als Temo Check Number is heck Number 17 Midwest Siren Service 07-4330-000-00 Feb mccn 6 2. 4 Q) 62.40 als Check Number 17 ieck Number is Miller Printing 05-4300-105-15 second sheets 78.00 • 7 8. -ZO als Temo Check Number ia ieck Number 19 Minnesota Benefit Assr, Feb orem .:54.10 Minnesota Benefit Assn 03-41-31-105-15 Feb orem R84. 55 Miemesota Benefit Assn Foo o,,efn 408.28 Minnesota Benefit Assn Fm) orem 139.56 Minnesota Ber,efit f4ssn 15-4;31-060-60 Fei Z:4. 00 I Claims List race 4 :38 C City Mendota Heights mecl .,ber 19 Vendor Name Account Code Comments A MO U r, r Minnesota Benefit Assn 01-4131-070-70 Feb orem I S4. 06 Minnesota Benefit Pissr, 23-114;:1 F-eb prem t,O.00 1, ati3. -,-j als Tertip Check Number, 19 heck Number' 20 Minn Dept of Revenue 01-4320-050-50 Jar, fuel tax 86. 01) 86.0°3 als Temp Check Number 2421 heck Number 21 Minn Mutual Life Ins 01-4131-110-10 Feb prem 6.80 Minn Mutual Life Ins 05-4131-105-15 Feb prem 1. 70 Minn Mut,tal Life Ins 01-4131-020-20 Fera Drew 15.30 Minn Mutual Life Ina 01-4131-040-40 Feb Dram 1.70 Kinn Mutual Life Ins 15-4131-060-60 Fbb poem 1.70 Minn Mutual Life Ins 01-4131-070-70 Feb arehl 3. /A L71 30. SO als Temo Check Numoer 21 heck Number 22 Minnesota Teamsters Loc 320 01-2075 Feb dues 169.2,5 69. als Temp Check Number heck " -moer 23 Not stern Bell Teleohone 05-4210-105-I5 Feb svc 13.50 Nort,,western Bell Telephone 01-4210-020-20 Feb svc 83.95 Northwestern Bell Telephone 13-4210-060-60 Feb svc 311.41 Northwestern Bell Telephone 01-4210-050-50 Feb svc 34.58 Northwestern Bell Teleohone 01-4210-070-70 Feb Svc 34.56 484. oo als. Temo Check Number 23 ieck Number 24 Oxygen Service Co- 01-4305-4050-50 Cyl cnqGe. 6: als TeriiD Check Numner- 24 I Temo Check Number 25 1 Temp. Check Number Vendor Name Account Code Comments Amount -5 Public Empl Ret Assn 01-4134-110-10 1/29 Payroll 199.61 25 Public Empl Ret Assn 01-4134-020-20 1/29 Payroll 2.1-11.06 25 Public Emol Ret Assn 01-4134-030-30 1/29 Payroll 9.80 25 Public Emol Ret Assn 01-4134-040-40 1/29 Payroll 98.6: 25 Public Empl Ret Assn 01-4134-050-50 1/29 Payroll 237.15 25 Public Empl Ret Assn 01-413:-070-70 1/29 Payroll 146.58 25 Public Emp1 Ret Assn 15-4134-060-60 1/29 Payroll 80.85 25 Public Empl Ret Assn 05-4134-105-15 1/29 Payroll 253.03 25 Public Empl Ret Assn 23-1145 1/29 Payroll 142.90 50 5,903.65 Totals Temp Check Number 25 Temo Check Number 26 26 S&T Office Products 05-4300-105-15 Misc solvs 18.49 26 18.49 Totals Temp Check Number c.. Temo Check Number- 27 27 Shaw Lumber Co 01-4:;30•-c'15-7ti• Wma house door 681.29 27 681.29 Totals Temo Check Number- 2.7 Temp Check Number 28 28 Signal Car, Wash 01-4430•-020-20 ?an washes 1:=5.79 28 ems. 79 Totals Temo Check Number 2C•. Temp Check Number 29 29 Snyder Drug StoresLn1—'i31T5—�C1.:0-cE Film 16.99 29 Snyder Ormn. Stores 01 -43e..5 -•020-c0 solys 1-'•• 86 58 a0. 65 Totals Temo Check Number 23 j Temo Check Number 30 30 Streichers 01-4305-020-20 Mouthoieces 66.50 30 66. 50 j Totals Temp Check Number, r Check Number 31 31 Sun Newsoaoers Renewal 25. Nil �.rS-t•�'-'.^••,TMc�--r.rc. .-, _ ..... .-F�-,-.y!: .,:�,-.Y . - • � � . -. - r . _>. t-.g;-..__.�.,�: ';" �..T•:�s.:'Y'a.�r,s#�'`'i; ;�'3:X :'CrtYS,i,'1G.�i �?l;."."-.`%;:�:--w.-;�"': �.:°`' - -. `T..;�;fn...�:,": .-: ^'. 19AA Clairas List F.iae 6 .32 PM Citv of Mendota Heients lec Ser 31 Vendor Name Account Code Comments Amount 25. 00 31s Temo Check Number 31 ieck Number 32 University of Minnesota 05 -4400 -105 -IS Rear Danielson Eckles 3ov?. Net .-.6N. NN als Temo Check Number 32 ieck Number, Winthrop & Weinstine 34-42.1-0-842-00 Hid di sou';e 110. SN Winthrop & Weinstine- 85-4220-000-00 Boring Inc 84--4 5 ..20 Winthrop & Weinstine 50-4220-8S5-00 Kensinaton PULS 4.992.1410 Winthrop & Weinstine 08-4220-000-00 Dec Svc City Hail 1,6:_'2.00 Winthrop & Weinstine 01-2010 Dec retainer/orosecutions 1,178.56 7. 554..=6 ils Term Check Number, 33 rec.c Number J4 ` Ziegler Inc 01-4330-430-50 Parts 303 245. 5;j Zieoler Inc 01-4330-490-50 Parts 305 599.40 844.95 rls Terap Check Numaer 34 reek Number 35 I O S 01-4330-490-20 Feb mtcn copier 60. 00 60. 00 rls Check Number 35 Teck Number 36 American Petrofina 01-4.320-020-20 Oil 243 1.49 1.49 els Temp Check Number 36 peck Number 37 Battery & Tire Whse 01-430.5-050-50 AC filter=_ 45.06 Battery & Tire Whse 01-4305-070-70 AC Filters 8.07 Battery & Tire Whse 15-4305-060-60 AC filter's 6. 07 Battery & Tire Whse 01-4305-020-20 AC Filters 125.90 Battery & Tire Whse 01-4330-490-50 Parts 304 174.32 Claims List Pane 7 32 PPI City of Mpndc,ta Heichts lect jor 38 Vendor Name Account C, --de Comments Amount Bills Gur, Shop 01-4490-020-20 Amnio 11.25 Bills run Shoo 01-4490-020-20 Amwo 22.28 its Tewo Check Number 38 ieck Number 39 Communication Center 14-2010 Radios FO 41541.3N 4,541.34 ils Temp Check Number 39 reek Number 140 Ranyon Data Systems 05-4330-490-15 Insta--1 hard drive 385.00 Banyon Data Systems Install hard crive 385.00 770.00 ils Temo Check Number 40 reek Number 41 City Enar Assr, of Mn 05-4404-105-16 1953 Dues 25. 00 25.0 a kls Temo Check Number 41 reek Number 42 Da Kota County PCA 01-4404-020-20 19841 Dues 35, 00 35.00 ds Check Number 42 ipck "Iber, 43 First TRust 16-4226-000-00 Fee 83 Pds 455.25 First TRust 75-4226-000-00 Fee 83 Bds 549.25 1,004.50 As Temo Check Number 43 ,eek Number 44 Gun Club Lake WM 0 18-4404-1000-•00 1983 Cor,.,- I i33.33 139. 33 is Terito Cliet:P Number 44 ecff 'Mtm!>?r 4S �.}r Ts:y .; C•«t.,ya1}�i S4.�. "'y'•<-'.:�.�'vy. "Si•.j�S...r. i'' .:; ��s _ 'Y.0 _S♦ _ . 1988 Claims List Gane 8 :32 City of Mendota H,--ights neck ,ober 45 Vendor Name Account Code Comments Amount als Tema Check Number 45 �J J heck Number 46 Human .Resc.urce Assrr. 01-4490-110-10 Emol asst grog 37. 15 Human Resource Assn 01-4490-020-20 Emol asst oroo :7.15 Human Resource Assn 01-4y90-040-40 Emn1 Asst orag 37.15 Human Resource Assn 01-4490-050-50 Emol asst orog 37.15 Human Resource Assn 01-4490-070-70 enrol asst proc 37. i5 Human Resource Assn 05-4490-105-15 Emo1 asst orog 37.15 Human Resource Assn 15-4490--060-60 Emol asst orog 37.10 c:60. 00 als Temo Check Number 46 hecu Number 47 Carrigan Electric 01-2010 Electric wiring narks 7.265.00 7,265.00 als Tema Check Number 47 heck Number 48 Hoist Exc 01-4421-050-50 Sand 687.82 G87.82 als Terno Check Number 48 heck Number 49 S1 ,f The Reoion 01-4400-110-10 REgr Frayell 25.00 St of The Region 05-4400-105-15 Rear Danielson 25.00 50.00 als Temo Check Number 49 heck Number 50 Morton Thokol 01-4421-050-50 Salt 579.40 Morton Thokol 01-4421-050-50 Salt 489.96 1,069.36 als Temo Check Number 50 heck Number 51 N W Chao FB£NAA 01-4404-020-20 1988 Dues 20.00 Feb 1988 Claims List it 10:32 PM City of Mendota Heights amp Check Number 52 Temp. .heck .tmoer Vendor Name Account Code 52 Pitney Bowes 01-4330-490-20 52 Totals Temp Check Number- 52 amp Check Number 53 53 PERA 01-4131-110-10 53 PERA 05-4131-105-15 53 PERA 01-4131-020-20 53 PERA 01-4131-040-40 212 Totals Temp Check Number 53 emo Check Number 54 54 Reisinger Ex 22-4330-000-00 54 Totals Temp Check Number 54 emo Check Number 53 55 T C Auto Glass 01-4330-490-50 55 Totals Temp Check Number 55 emo Check Number 56 56 Speed Print Inc 01-4300-020-20 56 Totals Temp Check Number 56 emo Check Number 57 57 South Region Special Olypics 01-4435-200-70 57 Totals Temp Check Number 57 emo Check Number 58 58 Tri County Law Enfc Assn 01-4404-020-20 58 Totals Temp Check Number 58 emp Check Number 59 59 Tractor Impl SDly 01-4305-070-70 Pape 9 Comments Amount Dict Eq 156.00 156.00 Feb prem 18.00 Feb prem 18.00 Feb prem 9. 00 Feb Drem 9.00 54.00 Stm damage 7,807.36 7,807.36 RDrs 303 84.93 84.93 forms print 13.55 13.55 Contribution 100.00 100.00 1988 Dues 35.00 35.00 Band/buckle 71.00 Feb 198e Claims List at 10:32 pm 1m Pace 10 City or Mendota *eights emp Check Number 59 r Temp. ' Check Amount umber vendor Name Account code 59 71.00 Totals Temp Check Number os emo Check Number sm L 60 Westwood Surveying 79-4220-832-00 �m 9,a31'2o Totals Temp Check Number am emp Check Number 61 75.4m 61 Hertz corp 01-4610-020-e0 61 Svc 37.50 ----- Totals Temp Check Number 61 emp Check Number 62 ae Dept Fin m momt 01 -+305 -0e0 -e0 62 . Totals Temp Check Number s� emp Check Number so 63 o o Hey Co 01-4330-490-30 63 ( Totals Temp Check Number eo emo Check Number a* 6+ Gardner *uwe _ L 01-+305-030-30 64 � Totals Temp Check Number 64 emp Check Number 65 65 m F p o -- 01-4402-030-30 s5 Totals Temp Check wommsr 65 3943 rand Total 1m Pace 10 r ( Comments Amount 71.00 Sketch 110'00 110.00 L 787 Mercury 9,831'25 9,a31'2o Fingerprint proc 75.40 75.4m (_ Svc 37.50 ----- 37.50 aplvs 310.66 . ------ o1w'aa i ( 1988 renewal 247'50 e*r.om ( --------- ( aa,37s'ra L � MANUAL CHECKS: 11623 2,000.00 U. S. Post Ofc Refill meter 11624 720.00 Paymaster 2 year renewal check: protector 11625 50.00 Gregg Gund Clothing allowance - 11626 10,291.29 Dakota County Bank 1/29 FIT, FICA, MEDICAL 11627 3,011.90 Commissioner Revenue 1/29 SIT 11628 645.00 Dakota Cotmty Bank 1/29 Payroll Deductions 11629 3,949.52 SCCU to 11630 32,807.86 City M.H. Payroll Acct 1/29 Net Payroll 11631 172,25 Deputy Registrar 188-189 Tax exempt plates 11632 319.59 Dana Currie Clothing reimbursement 53,967.41 L G.T. 122,347.19 " 1- . _ , -84't-.:n, � : ♦0?0.8? :�2' ]� _'Ht?�ScE�lE611 '3 ud'� WE'r10G1H 4E;�:.Hls i ^33 . 1 rya.lE C11"IF01" t{C �.7 2 ri7`1"0 "d%ir: COL44VCi .10n .:MS .d _•;3T1'. ;Evil - =EC'' Et' 'WS Le: C\i 1 C 1 4 '_E6J81 2i. ','0r..•: _6 ''ir- ti=r.C::^? tib! UVIZ i 1-^•, i S S Z`; i CITY OF MENDOTA HEIGHTS February 12, 1988 To: Mayor and City Council From: Kevin Frao —xd�y Administrator Re: Recommendation for Parks Bond Referendum INTRODUCTION At the meeting of January 19th, Council appointed a Parks Review Committee (Jim Losleben,•Stan Gustafson, Bernie Friel, Carol Damberg, Bill Owens, and Buzz Cummins). The charge to the Committee was to review the potential improvements and amount of a parks bond referendum, and to return to the Council with a recommendation for final adoption. The Committee has held three meetings, and recommends as outlined below. The Committee's thoughts were presented to the Parks Commission on February 9th. While the Commission took no formal action, there seemed to be a consensus of general support for the recommendations. COMMITTEE RECOMMENDATIONS The committee recommends a bond referendum submitted to the voters in the amount of $2.5 million. The attached sheet entitled COSTS FOR PARKS BOND REFERENDUM summarizes the cost items of the recommendation. Highlights of the recommendation are: 1. A Recreation Area in the southeast area of the City as outlined in the attached memo from park consultant Barry Warner. Compared to the original proposal put forward by Tandem Corporation, this recommendation: - Eliminates the baseball field and parking lot on the west - Converts one of the three softball fields to baseball use - Eliminates the three lighted tennis courts - Eliminates the hockey rink - Reduces the comfort station from 3,000 to 2,000 sq. ft. - - Adds a free skating area on the pond, along with a portable warming house - Adds a picnic shelter east of the parking lot - Adds a play structure east of the parking lot The cost shown in the TENTATIVE COSTS sheet is $50,000 more than indicated in Barry Warner's memo, because it is recommended that all 180 parking spaces be paved, and some additional informal parking space (30 - 40) spaces provided in a grassy area. 2. A bicycle/pedestrian trails program as originally envisioned, except eliminating the portions on Highway 110 west of Lexington, and the Pilot Knob Rd. section. These sections will be constructed by the highway department and/or Dakota County when the abutting roadways are improved. Any construction done along Hwy. 110 at this time would be torn up when the new road is constructed. The Pilot Knob Rd. link really doesn't lead anywhere that can't be accessed by the existing Lexington Avenue link. The bicycle/pedestrian trail component is reduced to $556,999, $145,972 less than in the earlier cost estimates. $109,012 is saved by eliminating the 110 and Pilot Knob Rd. sections. The additional $36,960 is the expense of the Huber Dr./Mendota Hts. Rd. segment which will be completed in connection with area roadway improvements this summer, and funded by MSA. 3. Neighborhood park improvements as previously anticipated at $110,000. 4. The 10% contingency amount of $163,857 is not included in the recommended bond referendum amount. Rather, the Committee recommends that any contingency amount, if necessary, be covered by the Special Park Fund. 5. As noted in the cost sheet, $70,000 of special assessment costs may have to be covered by the bond issue amount. There is approximately $40,000 "to spare" between the anticipated cost of the improvements and the $2.5 million recommended. It is expected that having the Kensington developers do the grading will result in costs less than shown in the Barton-Aschman memo, and will more than cover the remainder. LAND ACQUISITION ISSUE As Council is aware, the developer's agreement for the Kensington project provides the option for the City to purchase the 40 acres of park land for $750,000. Because of the number of parking spaces in the Kensington project, the Minnesota Pollution Control Agency (PCA) is requiring Centex to obtain an Indirect Source Permit. The purpose of the permit is to ensure that air quality levels at the 494/Dodd interchange will not exceed State standards. Staff and the developers have met with staff of the PCA, and it appears there will be no problem in obtaining the permit. However, Centex will be looking to add a "contingency clause" in the developer's agreement, that makes it void if the permit cannot be obtained. Because our best information suggests problem with the permit, staff sees no with the bond referendum. However, I aware of this issue. RESOLUTION CALLING FOR THE BOND ISSUE there will not be a reason not to proceed did want Council to be City Clerk Kathy Swanson has prepared the attached resolution calling for the referendum on May 3rd, 1988. The ballot language is as suggested by those who were present at the last Parks Review Committee meeting. Council will want to review the proposed language. ACTION REQUIRED If Council agrees with the Committee's recommendations, and wishes to proceed with the referendum, it should pass a, motion adopting the attached resolution. TENTATIVE COSTS FOR PARKS BOND REFERENDUM as revised by the Parks Review Committee Recreation Area - $ 863,162 Trail Improvements - 556,999 Neighborhood Parks - 110,000 SUB -TOTAL $ 1,530,161 Design fee (8%) 122,412 Inspections 40,000 SUB -TOTAL $ 1,692,573 ** Land 750,000 r Property survey 20,000 $ 2,462,573 Additional expenses to be considered: **1. 10% contingency on improvement costs - $ 169,631 2. Special assessments on Recreation Area - $ 170,000 3. Hwy. 110/149 tunnel or overpass - $ 300,000 These are proposed to be paid for by: 1. Contingency - if necessary, use Park Development Fund 2. Assessments - $ 100,000 could likely be picked up through extra funds generated by MSA area project; remaining $ 70,000 should be added to bond issue. 3. Tunnel or overpass - If Committee determines this to be important, they will recommend it as a separate and independent question on the ballot. Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 MEMORANDUM TO: City of Mendota Heights FROM: Barton-Aschman Associates, Inc. DATE: January 29, 1988 (Revised February 2, 1988) SUBJECT: Mendota Heights Recreation Area (Riley Site) - Revised Site RevisedSite Plan and Cost Estimate 612-332-0421 t Barton-Aschman has revised the Tandem Development Corporation concept for the Mendota Heights Recreation Area (Riley site) based upon comments received on January 23, 1988, from the Citizens Advisory Group. This memorandum describes the concept revisions and factors pertaining to the cost estimate. As requested, the development program for the recreation area has been reduced to include two softball fields, a baseball field, and two soccer fields. Each of the five ive fields include lighting and irrigation. The softball fields have been designed for 275 -foot outfields with fence enclosure. The baseball field has 325 -foot lines to the outfield with a center field dimension of 345 feet. Fencing and enclosed dugouts have been provided as a part of this facility. Sodding has been limitedto the softball and baseball infields while all outfields and the soccer facilities would be seeded. The athletic field comfort building encloses 2,000 square feet to provide information, concession, rest room and storage facilities. A small "warming house," 12 -feet by 20 -feet, has been provided near the free skating area. Parking has been reduced to 120 hard surface spaces with curb and gutter. In addition, 80 overflow spaces are provided on an adjacent grassed surface and the entrance road. Parking capacity was based upon the following. A peak operating event may involve the two softball fields and single baseball field operating at once. Based on this assumption, up to 24 players may be involved on each of the three fields. Parking for the players would be provided on a basis of one occupant per car or 72 parking spaces. In addition, we have provided for approximately 190 spectators with an' occupant -to -vehicle ratio of 1.5:1. Any additional parking requirements such as those posed during a weekend softball tournament or similar multi - game event would have to be accommodated on adjacent streets. PIZ X, Barton-Aschman Associates, Inc. Other facilities provided by the concept include eight -foot bituminous trails for community access to the recreation area, a small picnic shelter, a small play structure apparatus, moderate landscaping/signage and portable bleachers. The concept was revised to cluster the two softball fields, baseball field and parking area in a cloverleaf layout. Soccer fields would be located immediately west of this cloverleaf. Where possible, lighting was accommodated on multiple fixture shared -use poles, thereby minimizing overall lighting costs. The revised concept provides the most efficient layout possible given the site's rigid design constraints. These constraints include 1-494 right -of-, way, abutting property edges, the combination pipeline/15dwer line easement,. site topography, site vegetation and proposed adjacent roadway. Minor revisions were made to the proposed adjacent roadway alignment to accommodate the baseball field within the cldverleaf cluster. 114 The attached table summarizes anticipated costs on a line -item by line -item basis with a 10 percent contingency. In addition, a consultant fee of approximately eight percent is required to provide design, engineering and periodic construction observation. This approach assumes that resident construction observation will be conducted by the City of Mendota Heights engineering staff. M -M LvENDCfrA HrfnS RECREATION AREA BU= COST ESTIMATE (1/29/88,REV. 2/l/88, -ASSUMES 1989 cciNsTRucrioN.% BY: BAla'ON-ASCHMAN ASSOCIATES, INC. UNIT ITEM UNIT QUANTITY I PRICE COST - CLEAR AND GRUB 1/2 OF SITE AC. 16 3700.00 59200.00 COMMON EXCAVATION C.Y. 40000 2.00 80000.00 FINE GRADING, kERI, & SEEDING AC. 12 1500.00 18000-00 FINE OWING, FEFT, & SODDING 2 SOCCER/FOOTBALL FIELDS S.Y. 18000 2.00 36000.00 2 SOFTBALL FIELDS S.Y. 14400 2.00 28800.00 I BASEBALL FIELD S.Y. 11660 2.00 23200.00 4" AG -LIME INFIELD 2 SOFTBALL FIELDS S.Y. 1300 3.50. 4550.00 1 BASEBALL FIELD S.Y. 1000 3.50 3500.00 PARKING LOT & DRIVEWAY 1' SELECT GRANULAR BORROW C.Y. 2300 5.00 11500.00 611 AGGREGATE BASE TON 1900 8.50 16150.00 WEAR COURSE MIXTURE (2") TON 600 15.00 9000.00 BIT MAT'L FOR WEAR COURSE TON 36 240.00 8640.00 CURB & GU= L.F. 1750 7.00 12250.00 12" RC PIPE SEWER CL 5 L.F. 8 20.00 160.00 1511 RC KIT SEWER CL 5 L.F. 80 22.50 1800.00 CATCH BASIN & CASTING EA. 2 1300.00 2600.00 15" RC PIPE APRON EA. 1 275.00 275.00 CL 3 RIP -RAP C.Y. 2.9 50.00 145.00 CL 3 GRANULAR FILTER C.Y. 1.4 30.00 42.00 PAVEMENT MARKINGS L.S. 1 400.00 400.00 SOCCER FIELDS DRAINAGE 12" RC PIPE SEWER CL 5 L.F. 180 20.00 3600.00 15" RC PIPE SEWER CL 5 L.F. 180 22.50 4050.00 CATCH BASIN & CASTING EA. 2 1300.00 2600.00 UTILITIES TO BUILDING 2" COPPER WATER LINE L.F. 300 10.00 3000.00 411 PVC SANITARY LINE L.F. 300 10.00 3000.00 8' BITUMINOUS TRAIL L.F. 2200 7.00 15400.00 EQUIPMENT SOFTBALL BACYSICIP EA. 2 2100.00 4200.00_ BASEBALL BACKSTOP EA. 1 2600.00 2600.00 FOMRUJ4/SOCCER GOALPOSTS EA. 4 1600.00 6400.00 ASSORTED BENCHES EA. 10 500.00 5000.00 BASEBAIL LlJGCUTS EA. 2 3000.00 6000.00 CHAIN-LINK FENCE (4' HIGH) AROUND 1 BASEBALL FIELD L.F. 1300 5.00 6500.00 AROUND 2 SOFTBALL FIELDS L.F. 2200 5.00 11000.00 GATES EA. 6 100.00 600.00 LJGHTING SOFTBAL14/BASEBAIL COMPLEX L.S. 1 110000.00 110000.00 SOCCER FIELD - 2 FIELDS L.S. 1 80000.00 80000.00 PARKING LOT L.S. 1 7500.00 7500.00 FREE SKATING AREA L.S. 1 13000.00 13000.00 COMFORT BUILDING S.F. 2000 45.00 90000.00 WAY441M HOUSE S: F. 240_ •'--6000-', 25.00- 00 PICNIC SHELTER PLAYGROUND AREA EA. EA. I 15000.06,`1*5000.00' 15666.'00'." '. 166b6.00 f3j&A1l-tmq (too &%vAt1w), L 0666 Wll� Lv4wcAPTNG/slmwE 'L. 9. 36060.00" 56000.06 FIELD IRRIGATION (ALL FIELDS) L.S. 1 40000-00 40000.00SUBTOTAL 813162.00 10% CONTINGENCIES 81316.00 TOTAL ESTIMATED CONSTRUCTION COST 894478.00 8% ENGINEERING AND CONSTRUCTION OBSERVATION COSTS 71558.00 TOTAL COST 966036.00 i PROPOSED MENDOTA HEIGHTS ROAD - '- - • PROPOSED NEIGHBORHOOD PARK n' / 1 /.✓-. ` �,/~ SOFTBALL ° Igo "C831 •L. •`� _ —'--'---•---f ,/:' f -PARKING - wcwc snEUEn �. _ •• � e_��•-,"'.`... p .... 1� 'i �,�.�,.°E.! STRUCTUPE''- SOCCER - �- r iSOCCER Ir r. SOFTBALL / BASEBALL .� °iiiYGi� ..ter.. �...r_.i�..�i.�..�..-� •.��.. ,� ft MENDOTA HEIGHTS RECREATIONAL AREA 1 0 25 0 100 200 FEET 1 JANUARY 29. M99 .- L1 Barton Aschman Associates Inc. PARK DEVELOPMENT ESTIMATED COSTS AND TAX IMPACTS Athletic Complex, Land Improvements Trails - $702,972 (186) Parks TOTAL $ 750,000 866,731 773,269 110,000 $2,500,000 Straight 20 Year Issue @ 8% $ 254,630 Annual Cost Opr. Est. 75,000 Annual Cost Old Park Issue 52,000 (to 1992) TOTAL $ 381,630 Mill Rate based on 1991 est; value $140 million - Increase over existing mill rate Mills 1.81 .54 .37 2.72 2.35 ESTIMATED TAX EFFECT - HOMESTEADS -Formula 1987/89- Sale Price $80,000 $125,000 $150,000 $200,000 Assessor's Mkt. Value @ 80% 64,000 100,000 120,000 160,000 Taxable Ass'd Value 187 Form 10,880 20,200 25,600 36,400 38 Tax @ 93.48 Mills 1,017 1,888 2,393 3,402 Homestead Credit (1989)* 528 576 576 576 Net Tax 489 1,312 1,817 2,826 City Share 17% $83.13 223.00 309.00 480.00 Est. Inc. 1991 ($140 million taxable value) 2.35 mills including operating 12.30 net 47.47 60.16 85.54 % of Total Tax Payable 2.5% 3.6%' 3.3% 3.0% of city Tax 14.8% 21.3% 19.5% 17.8% 1987 Mill Rates 1988 Mill Rates % Change County 23.79 24.28 +5% city 16.80 16.1 -6.0% School 48.87 49.0 +2.3% Metro 4.12 4.0 +1.9% 93.58 93.48 Homestead Credit changes to 52% on first 1$68,000 market,value effective 1989 'ES.madlr -27-88 By issuing bonds in 2 series ('1988 & 1999) the annual cost can be, reduced to about $225,000 or.2 mills. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 88 - RESOLUTION CALLING FOR AN ELECTION ON $2,500,000 GENERAL OBLIGATION BONDS OF 1988 BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. This Council has investigated the facts and does hereby find, determine and declare that it is necessary and expedient to issue its general_ obligation bonds to finance the acquisition and betterment of a recreation area and neighborhood parks, including trails. 2. The proposition of authorizing the issuance of $2,500,000 General Obligation Bonds for said purpose shall be submitted to the qualified electors of the City at a special election to be held on May 3, 1988. Said election shall be held between the hours of seven o'clock a.m. and eight o'clock p.m. The polling places for each precinct shall be as follows: First Precinct: Second Precinct: Third Precinct: Fourth Precinct: Fifth Precinct: Sixth Precinct: Somerset Elementary School 1355 Dodd Road City Council Chambers, City Hall 750 South Plaza Drive Mendota Elementary School 1979 School Road Henry Sibley High School 1897 Delaware. Avenue Royal Redeemer Lutheran Church 1960 South Lexington Avenue Mendota Heights Fire Station 2121 Dodd Road 3. The Clerk is hereby authorized and directed to post according to law a Notice of Election and Ballot, and to prepare ballots for use at said election, which notice and ballot shall be in substantially the following forms: NOTICE OF SPECIAL ELECTION NOTICE IS HEREBY GIVEN that a special election will be held in and for the City of Mendota Heights, Dakota County, Minnesota, on May 3, 1988, between the hours of seven o'clock a.m. and eight o'clock p.m., at which time the following question will be submitted: "Shall the City of Mendota Heights, Minnesota be authorized to issue its fully registered general obligation bonds in an amount not to exceed $2,500,000 for construction of bicycle/pedestrian trails, improvement of neighborhood parks, and acquisition and development of recreation areas?" The polling place for said election will be as follows: First Precinct: Somerset Elementary School 1355 Dodd Road Second Precinct: City Council Chambers, City Hall 750 South Plaza Drive Third Precinct: Mendota Elementary School 1979 School Road Fourth Precinct: Henry Sibley'High School, 1897 Delaware Avenue Fifth Precinct: Royal Redeemer Lutheran Church 1960 South Lexington Avenue Sixth Precinct: Mendota Heights Fire station 2121 Dodd Road at which place all of the qualified electors of the City within that precinct may cast their ballots. 1: Dated: February 16, 1988 BY ORDER OF THE CITY COUNCIL Isl Kathleen Swanson City Clerk OFFICIAL SPECIAL ELECTION BALLOT CITY OF MENDOTA HEIGHTS DAKOTA COUNTY MINNESOTA ***** "Shall the City of Mendota Heights, Minnesota * * YES be authorized to issue its fully registered ***** general obligation bonds in an amount not to exceed $2,500,000 for construction of bicycle/ ***** pedestrian trails, improvement of neighborhood * * NO parks, and acquisition ,and development of ***** recreations areas?" INSTRUCTION TO VOTERS If you wish to vote in favor of the above proposition, mark a cross (X) in the square before the word "YES". If you wish to vote against the above proposition, mark a cross (X) in the square before the word "NO". (NOTE: On the back of each ballot shall be printed the words "Official Ballot", the date of the election and lines for the initials of the judges.) 4. The persons serving as judges for said election shall be appointed by separate resolution of the City Council. 5. Said election shall be held and conducted in accordance with the statutes of the State of Minnesota applicable, and the Council shall meet as required by law for the ` purpose of canvassing said election and declaring the results thereof. Adopted by the City Council of the City of Mendota Heights this Sixteenth day of February, 1988. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto Mayor ATTEST: Kathleen M. Swanson City Clerk t CITY OF MENDOTA HEIGHTS February 10, 1988 TO: Mayor, City Council and City A4i-�9fator FROM: James E. Danielson Public Works Director SUBJECT: Sewers, Water, Streets Southeast Area - Mendota Heights Rd/Huber Dr. Job No. 8519 Improvement No. 86, Project No. 1 nT4(:114gTnN Last meeting Council conducted the public hearing and approved the preparation of plans and specifications for the Mendota Heights Road/Huber Drive construction in the Southeast area. Staff had been working on the plans in anticipation of that approval and now has them substantially com- plete (see attached cover sheet). In order to expedite the project we are looking for Council approval tonite so that as soon as they are finalized we can submit them to MSA for approval and advertise for bids (MSA review is sometimes lengthy). This is a rather straight forward project that was explained at the feasibility hearing last meeting however, there have been two additions that I will now explain: 1. Widening of Visitation Drive to include a turn lane. Mn/DOT, as part of their settlement for right-of-way acquisition from the Visitation Convent, agreed to provide a turn lane on Visitation Drive. Mn/DOT has requested the City to do the turn lane construction as part of this project. They will reimburse us for all expenses (Mn/DOT is preparing a letter of agreement). 2. Construction of street and utilities for Mendota Heights Circle. Marvin Anderson Homes has made an application to subdivide the School District School Forest property (the public hearing is scheduled for next Tuesday at the Planning Commission). Should they be successful in gaining subdivision approval, Marvin Anderson Homes wants to begin constructing models immediately where Mendota Heights Road now ends. In order to expe- dite the model construction, staff has included the street and utility work for that cul-de-sac within this contract. We have included it as a deduct alternate so that should Council not want to include that work now or should the subdivision not be approved, this work can be deleted from the contract. RECOMMENDATION:. Staff recommends that Council approve the plans and specifications as prepared, including the Mn/DOT work and the Marvin Anderson Homes cul-de- sac. (A complete set of plans and specifications will be available Tuesday at the meeting) ' ACTION R UIRED: r If Council desires to implement the staff recommendation they should pass a motion adopting Resolution No. 88- ,k RESOLUTION APPROVING FINAL .PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR IMPROVE- MENTS TO SERVE THE SOUTHEAST AREA OF MENDOTA HEIGHTS (IMPROVEMENT NO. 86, PROJECT NO. 1). k, { �j i 1 • Y I 0 t i i. City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 87 - RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR IMPROVEMENTS TO SERVE THE SOUTHEAST AREA OF MENDOTA HEIGHTS (IMPROVEMENT NO. 86, PROJECT NO. 1) ' WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible and desirable and further reported on the proposed costs of said improvements and construction thereof; and i WHEREAS, the City Council has'heretofore directed that the City Engi- neer proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and has presented such plans and specifications to the City Council for approval. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved. 2. That the City Clerk with the aid and assistance of the City Engineer be and is hereby authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such bids to be received at the City Hall of the City of Mendota Heights by 10:00 o'clock A.M., Friday,, March 25, 1988 at which time they will be publicly opened in the City Council Chambers of the City Hall by the City Engineer will then be tabulated, and will then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Heights this 16th day of February, 1988. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk MEMO CITY OF MENDOTA HEIGHTS February 9, 1988 To: Mayor and City Council From: Kevin,;LyAdministrator Re: Suggestion for Community Commercial Market Study One of Council's "top" priorities is the 110/Dodd area redevelopment, and a "moderate" priority is the 110/Lexington area. Staff has recently met with commercial owners in both vicinities to discuss plans for redevelopment and/or upgrading of existing facilities. Owners in both areas are interested in possibilities for City financial incentives via tax increment financing. The Mendota Plaza obviously has not been very successful, and has steadily gone downhill since its construction in the early 19601s. Obviously, we would all like to know why before proceeding with redevelopment, particularly where public subsidies are involved. We certainly don't want to replicate the mistakes of the past. Everyone seems to have a favorite theory about what's wrong with the Plaza, and you can get just about as many opinions as the number of people you talk to. It also seems that when you begin public discussions about "shopping centers" everyone has a slightly different conception of what that means. Obviously, we need a little more objective data and a common understanding of terms. A fundamental question is just what is the market for commercial establishments in Mendota Heights. We are a relatively sizeable and growing community of households with considerable discretionary income. At first glance this would suggest that there is a significant market here. However, I suspect this rosy scenario may be offset by a couple of other factors. First is regional competition. We are surrounded by shopping opportunities outside our municipal borders, i.e. Doddway, Sibley Plaza, Robert Street, downtown St. Paul, Town Centre, etc. For example, even if Mendota Plaza were a relatively acceptable shopping area, most of our residents north of Wentworth Avenue would still be physically closer to Doddway in West St. Paul, and not have to cross Hwy. 110 to reach it. Second is our mobility. For the most part, Mendota Heights residents work away from the community, and in areas with significant shopping amenities available,;i.e. downtown St. Paul. We may never be able to compete successfully with these areas for our resident's dollars, even if we wanted to. It may simply be the case that not many of our residents care or expect to be able to do significant shopping in the community. Despite the pessimism expressed above,?I suspect that there is a local market for certain types of products and services. Our need is to find that "niche" so that we can plan shopping areas that fill it, and therefore are successful. I think what is called for is a hard-nosed study that tells us just what we can support, and what we can't. I am suggesting that Council consider commissioning a market study of the community that addresses questions like what types of businesses can be supported in the Mendota Heights market and where the shopping area(s) should be located? I am not assuming that the study would be limited to just 110/Dodd and 110/Lexington, but would look at,other areas as well, i.e. the Business Park. One consultant that provides this service is Resolutions, Inc.; they did our economic analysis in the original City Hall study. Don Whiski is the principle in the firm. Don is the former Mayor of Roseville and a member of their Planning Commission, so has a good working knowledge of the kinds of marketing questions that need to be answered in making public policy decisions about commercial development. Don indicates that the cost of a study looking at such factors as population, disposable income,;competition, etc., would be $6,000 - $10,000. Adding on a consumer survey of residents would add another $1,000 - $3,000, depending on how the work is carried out. Since the 110/Lexington redevelopment is in the tax increment district, -,the TID could pay the cost of the study. ; If Council concurs that it would be worthwhile to do such a market study, I would solicit a formal proposal from Resolutions, Inc., and perhaps another firm or two. ACTION REQUIRED To decide whether Council concurs with'the need for this type of commercial market analysis, and if so,'authorize staff to solicit consultant proposals. r CITY OF MENDOTA HEIGHTS MEMO FEBRUARY 9, 1988 TO: Mayor and City Council FROM: Kevin_%ae ge ty Administrator SUBJECT: Team Building Effort with Planning and Parks Commissions When the Council adopted its new list of target issues last Spring, relationships with the two City Commissions was one of the items identified. A "top" priority.. was: COMMISSIONS - Clarify relationship to Council - Develop recruitment effort - Develop training program - Define planner/staff role - Hold periodic joint workshops A low priority project was: COUNCIL -STAFF -COMMISSION RETREAT - Study and anticipate the future - Plan and organize to react appropriately - Consider need for professional assistance We talked about carrying these activities out as a part of a team building retreat in the Spring of 1988. The adopted 1988 budget includes $3,000 to bring in outside assistance as needed. I am scheduling this for this evening's agenda, so that Council can begin to think about and discuss how it wants to accomplish this objective. If we are indeed going to do it this Spring, we should start identifying dates, and if we are going to bring in an outside facilitator, time is of the essence. I would suggest that Council discuss and give staff direction on the following: 1. Do we still want to have a workshop. 2. If so, what topics or types of topics should be covered. 3. What involvement should the Planning and Parks Commissions have in determining the content and format of the workshop. 4. Do we want to bring in an outside! facilitator like Lyle Sumek. 5. Do we want to bring in any other expertise "resources". 6. Where would we like to hold the retreat. ACTION REQUIRED: It is not necessary to reachdefin'itive conclusions this evening, but simply to discuss the topic and give staff some general direction so that we can begin planning an appropriate retreat. KDF: madlr CITY OF MENDOTA HEIGHTS MEMO February 9, 1988 T0: Mayor, City Council and Cit i, for FROM: James E. Danielson Public Works Director SUBJECT: Borings, Inc. Claim Yorkton Centre Pointe South Job No. 8422 Improvement No. 84, Project No. 4 HISTORY: Borings, Inc. was the subcontractor on the Yorkton project that encoun- tered a boulder when boring a casing pipe under Trunk Highway 110. They submitted a claim to the City for their extra costs ($6,130) and Council authorized the City•Attorney to attempt to settle the claim for $3,000. Borings rejected that offer. DISCUSSION: The Yorkton project is now totally completed and staff would like to get the final payment approved so that we can submit our request to the State of Minnesota for reimbursement of the costs associated with the frontage road (approximately $200,000). Brown & Cris, Inc., the general contractor, has informed us that they will not sign the final payment re- quest until the Borings claim is settled. I therefore called Tom Hart and asked him what to do. He stated that he felt we should pay the Borings claim for the following reasons: 1. The project was totally a City project. 2. There was nothing in the bidding documents to indicate the pre- sence of boulders within the boring area. 3. Borings' encountering of a boulder within the boring alignment was nothing anyone could forsee. 4. Borings' solution to the problem - boring a larger diameter casing and blasting was a reasonable solution to the problem. 5. Their mistake was not notifying the City and gaining our consent prior to proceeding with their solution. 6. Borings is only asking for reimbursement for their additional materials and blasting costs, which seems reasonable. RECOMMENDATION: Staff recommends settling the Borings, Inc. claim for the requested amount. Litigation is likely to cost more than the claim and Tom states that it is also likely that we would not win. ACTION REQUIRED: If Council desires to implement the staff recommendation they should direct the City Attorney to settle the claim for the requested amount of $6,130. Tom Hart will be prepared to address any Council questions at the night of the Council meeting.