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1988-02-02REVISED CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA FEBRUARY 2, 1988 - 7:30 P.M. 1. Call to Order., - 73 7 2. Roll Call. 3. Agenda Adoption.-, 4. Presentation of Service Certificates to Len Kanitz, red Pfeiffer, Kathy Swanson and Marsha Knittig. - 5. Approval of January 19 Minutes and January 26 Joint Planning Commission Minutes. 6. Consent Calendar: , a. Approval of Gun Club Lake Contribution. b. Approval of CAO CASE NO. 88-01, Husak, Modified Site M Plan. c. Approval of CAO CASE NO. 88-02, Stroh, Modified Site Plan. d. Approval of January Code Enforcement Report. e. Acknowledgement of January 26 Planning Commission Minutes. f. Acknowledgement of Minutes of January 12 Park and Recreation Commission. g. Acknowledgement of City Hall Parking Lot Lights Clarification. h. Approval of the List of Contractors Licenses. i. Approval of the List of Cigarette �/Li enses. j. Approval of List of Claims. 1y 1 - A-f1.A. k. Approval of Police Dept. Purchase of Unmarked Car.**� 1. Approval of City Hall Mechanical Contractor v� Payment.** End of Consent Calendar. 7. Introductions. _ fzv- Ott 8. Public Comments. _44 Ut 9. Bid Award and Public Hearing: a. Southeast Area Utilities Hearing 7:45 P.M. (Resolu 'on o. 8 -O . b. CASE NO. 88-01, Mendakota Country Club, Conditional ' Use Permit earing, 8:00 P.M. (Resolution No. 88- OC)Gp 10. Unfinished and Nei4 Business. T` V -r- a. Northland Drive Railroad Crossing. - /� � /f� o o16 00 600 b. City Hall Brick S t.on.d ( rchitect will be p present) . c. Committee Recommenda�ion on,P rks Bond Issue and Marketing Program. �/ �, d. CASE NO. 88-02, Cleary, Variances. —.,14 e. CASE NO. 88-03, Staples, Wetlands Permit. f. CASE NO. 88-04, Fischer, tlands Permit. g. Marketing o Furlon ty for Redevelopment.* – 07 Oou h. Request for Assistance to Special Olympics. i. Report on City Snowplowing. 11. Response to Council Comments. 12. Council Comments. 13. Adjourn. _'- SJ ' 0 MEMO CITY OF MENDOTA HEIGHTS February 2, 1988 To: Mayor and City Council From: Kevin Fr 100 ity Administrator Re: Add -On Agenda for February 2, 1988 Two additional items, both on the consent calendar, are recommended for addition to this evening's agenda. New information is provided for two items already scheduled. 3. Agenda Adoption It is recommended that Council adopt the revised attached agenda, which is printed on blue paper. 6.k. Police Department Request for Automobile Purchase Council previously authorized the Department to purchase an unmarked car in the amount of $9,000. In the attached confidential memo to Council only, the Department describes the car they would like to purchase for $9,800. For obvious reasons, the Department requests that Council not publicly discuss the type of vehicle being purchased. Should Council not wish to accede to the request, it should simply delete the item from the consent calendar, and we will discuss it at a later time. 6.1. Approval of payment to City Hall mechanical contractor The payment voucher is attached, and has been approved by the architects and project manager Gene Lange. 10.c. Recommendation on Parks Bond Issue After two meetings, the Parks Review Committee is narrowing in its recommendations. Attached is an updated tentative cost sheet for the entire referendum amount. Also attached is an updated cost estimate for the Recreation Area, per the tentative committee decisions, and a letter from consultant Barry Warner discussing among other things, the potential cost of a tunnel or overpass for Highways 110 and 149. Councilmember Cummins and I are prepared to give a verbal presentation of the Committee's work and tentative recommendations. Again, no Council action is required this evening, except to react in general to the work direction the effort is taking. We plan to present these thoughts to the Parks Commission at its February 9th meeting, and to have a final meeting of the Review Committee on Thursday, February 11th, to make final recommendations. Those will then be before Council for action on February 16th. 10.h. Marketing of Furlong Area Property I have laid copies of the draft graphic materials, as prepared by the City Planner's office, at the Council table. Z f APPLk%.ATION AND CERTIFICATE FOR PAYML. _ AIA DOCUMENT 0702 PAGE O+ ..f PAGES TO (Owner): CITY OF MEND OTA HEIGHTS PROJECT: New City Hall Building APPLICATION NO: 2 Distribution to: - 750 South Plaza Drive Lexington & State Hwy 110 Approved this Month ❑ OWNER Mendota Heights, MN 55120 Mendota Heights, MN PERIOD FROM: 01-01-88 M ARCHITECT TOTALS TO: 01-31-88 ❑ CONTRACTOR C/O Lindberg Pierce Architects ❑ 600 — 1st Avenue '4orth ARCHITECT'S ❑ ATTENTION: Suite 710 CONTRACT FOR: Mechanical Minneapolis, MSI 55403 Construction PROJECT NO: Attn: Paul A. Ragozzino CONTRACT DATE: November 101, 1987 CONTRACTOR'S APPLICATION FOR PAYMENT Application is made for Payment, as shown below, in connection with the Contract. Continuation Sheet, AIA Document G703, is attached. CHANGE ORDER SUMMARY Change Orders approved in previous months by Owner TOTAL ADDITIONS DEDUCTIONS Approved this Month Number Date Approved TOTALS Net change by Change Orders The undersigned Contractor certifies that to the best of his knowledge, r., information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Docu- ments, that all amounts have been paid by him for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown herein is now due. By: R: DOODY MECHANICAL, INC. Date: 01-20-88 The present status of the account for this Contract is as follows: ORIGINAL CONTRACT SUM ....................... $ 287, 447.00 Net change by Change Orders ..................... $ 0.00 CONTRACT SUM TO DATE ........................ $ 287, 447.00 o)m Doc TOTAL COMPLETED & STORED TO DATE ........... $ 2-2 - (Column G on G703) RETAINAGE 5 % ......................... $ or total in Column I on G703 _ TOTAL EARNED LESS RETAINAGE ........... $- ��—"21 q'f C 7" LESS PREVIOUS CERTIFICATES FOR PAYMENT ....... $ 17, 807.75 CURRENT PAYMENT DUE ........................ —tv87' S$— 41 yo .a State of: Minnesota 20 County of: Anoka Subscribed a nuary •ig88 Notary Publi �.BA. BARA My Commiss` ,_�L'_XI3 NOTARY�UBLI '-*V&OTA ACHITECT'S CERTI•FtCATE FOR PAYMENT AMOUNT CF&(J;;;t„ "ty Corrni�s�an Expires- / (Attach explanation if amount cert' *ed differs from the amount applied for.) �fn accordance with the Contract Documents, based on on-site obser- ARCHITECT: 9ZQE rC-7e-C-ej vations and the data comprising the above application, the Architect i certifies to the Owner that the Work has progressed to the point (Y� indicated; that to the best of his knowledge, information and belief, By:Datt?: 0 the quality of the Work is in accordance with the Contract Docu- ments; and that the Contractor is entitled to payment of the AMOUNT This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor CERTIFIED. `' named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner or Contractor under this Contract. 0- - AIA DOCUMENT 6702 ' APPLICATION AND CERTIFICATE FOR PAYMENT • APRIL 1978 EDITION • AIA® • 0 1978 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 G702--197$ CONTINUATION SHEET AIA DOCUMENT 6703 Page 2 OF 2 AIA Document 6702, APPLICATION AND CERTIFICATE FOR PAYMENT, APPLICATION NUMBER: 2 containing Contractor's signed Certification is attached. APPLICATION DATE: 01-20-68 In tabulations below,amounts are stated to the nearest dollar. PERIOD TO: 01-31-88 Use Colum I on Contracts where variable retainage for ARCHITECT'S PROJECT NO: # 2878 -Mendota Heights City Hall Lindberg Pierre, Inc. Architects A B C D E F -6 H I ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL BALANCE RETAINAGE NO VALUE FROM PREVIOUS THIS PERIOD PRESENTLY COMPLETED % TO FINISH APPLICATION STORED AND STORED 16/0 (C-6) (D+E) (NOT IN TO DATE 5% D OR E) (D+E+F) 1. BOND 2,500.00 2,500.00 0.00 0.00 2,500.00 100.0% 0.00 125.00 2. 15010 -GENERAL PROVISIONS 2,361.00 21361.00 0.00 0.00 2,361.00 100.0% 0.00 118.05 3. 15160 -AIR/WTR TEST/BALANC 1,250.00 0.00 0.00 0.00 0.00 0.0% 1,250.00 0.00 4. 15180 -MECH SYS INSULATION 12,940.00 0.00 0.00 0.00 0.00 0.0% 12,940.00 0.00 5. 15400 -PLUMBING, MATERIAL 24,000.00 500.00 500.00 0.00 1,000.00 4.2% 23,000.00 50.00 6. , LABOR 20,000.00 900.00 500.00 0.00 11400.00 7.0% 18 60000 70.00 . 15400 -OUTSIDE UTILITIES 15,334.00 12,484.00 --?g85(l.-00 0.00 -1§;344.-00100. 0% -77 -0-- -466-.70 2.0 8. 15480 -LAWN IRRIGATION SYS 6,362.00 0.00 0.00 0.00 /a� ¢8� 0.00 0.0% -6,362.00 0.00 9. 15500 -AUTOMAT SPRINK. SYS 26,700.00 0.00 0.00 0.00 0.00 0.0% 26,700.00 0.00 10. 15700 -LI(AID MEAT TRRNSFR - MATERIAL 28,000.00 0.00 0.00 0.00 0.00 0.0% 28,000.00 0.00 11. 15700 - - LABOR 14,000.00• 0.00 0.00 0.00 0.00 0.0% 14,000.00 0.00 12. 15800 -AIR DISTRIBUTION - MATERIAL 19,000.00 0.00 0.00 3,400.00* 3,400.00 17.9% 15,600.00 170.00 13. 15800 - - LABOR 93,000.00 0.00 0.00 0.00 0.00 0.0% 93,000.00 0.00 14. 15850 -AUTOMAT TEMP CNTRL 22,000.00 0.00 0.00 0.00 0.00 0.0% 22,000.00 0.00 *MATERIAL FOR USE ON JOB PURCHASED AND IN STORAGE AT UNITED SHEET METAL COMPANY AT 520 FRONT AVENUE, ST. PAUL. IF ANY QUESTIONS, PLEASE CALL DARRELL WITH U.S.M. AT 488-9136, THANK YOU. a TOTALS 287,447.00 , 181745.00 3,650.00 3,400.00 ar995.00- , -261;452-00 t2%-75- a3)/4s - .264)302-- 1167. mss" is TENTATIVE COSTS FOR PARKS BOND REFERENDUM as revised by the Parks Review Committee Recreation Area - $ 813,162 Trail Improvements - 610,459 Neighborhood Parks - 110,000 SUB -TOTAL $ 1,533,621 Design fee (8%) 122,690 Inspections 40,000 SUB -TOTAL $ 1,696,311 ** Land 750,000 Property survey 20,000 $ 2,466,311 Additional expenses to be considered: **1. 10% contingency on improvement costs - $ 169,631 2. Special assessments on Recreation Area - $ 170,000 3. Hwy. 110/149 tunnel or overpass - $ 300,000 These are proposed to be paid for by: 1. Contingency - if necessary, use Park Development Fund 2. Assessments - $ 100,000 could likely be picked up through extra funds generated by MSA area project; remaining $ 70,000 should be added to bond issue. 3. Tunnel or overpass - If Committee determines this to be important, they will recommend it as a separate and independent question on the ballot. Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 MEMORANDUM T0: City of Mendota Heights FROM: Barton-Aschman Associates, Inc. DATE: January 29, 1988 (Revised February 2, 1988) SUBJECT: Mendota Heights Recreation Area (Riley Site) - Revised Site Plan and Cost Estimate Barton-Aschman has revised the Tandem Development Corporation concept for the Mendota Heights Recreation Area (Riley site) based upon comments received on January 23, 1988, from the Citizens Advisory Group. This memorandtun describes the concept revisions and factors pertaining to the cost estimate. As requested, the development program for the recreation area has been reduced to include two softball fields, a baseball field, and two soccer fields. Each of the five fields include lighting and irrigation. The softball fields have been designed for 275 -foot outfields with fence enclosure. The baseball field has 325 -foot lines to the outfield with a center field dimension of 345 feet. Fencing and enclosed dugouts have been provided as a part of this facility. Sodding has been limited to the softball and baseball infields while all outfields and the soccer facilities would be seeded. The athletic field comfort building encloses 2,000 square feet to provide information, concession, rest room and storage facilities. A small "warming house," 12 -feet by 20 -feet, has been provided near the free skating area. Parking has been reduced to 120 hard surface spaces with curb and gutter. In addition, 80 overflow spaces are provided on an adjacent grassed surface and the entrance road. Parking capacity was based upon the following. A peak operating event may involve the two softball fields and single baseball field operating at once. Based on this assumption, up to 24 players may be involved on each of the three fields. Parking for the players would be provided on a basis of one occupant per car or 72 parking spaces. In addition, we have provided for approximately 190 spectators with an occupant -to -vehicle ratio of 1.5:1. Any additional parking requirements such as those posed during a weekend softball tournament or similar multi - game event would have to be accommodated on adjacent streets. Barton-Aschman Associates, Inc. Other facilities provided by the concept include eight -foot bituminous trails for community access to the recreation area, a small picnic shelter, a small play structure apparatus, moderate landscaping/signage and portable bleachers. The concept was revised to cluster the two softball fields, baseball field and parking area in a cloverleaf layout. Soccer fields would be located immediately west of this cloverleaf. Where possible, lighting was accommodated on multiple fixture shared -use poles, thereby minimizing overall lighting costs. The revised concept provides the most efficient layout possible given the site's rigid design constraints. These constraints include I-494 right-of- way, abutting property edges, the combination pipeline/power line easement, site topography, site vegetation and proposed adjacent roadway. Minor revisions were made to the proposed adjacent roadway alignment to accc=date the baseball field within the cloverleaf cluster. The attached table summarizes anticipated costs on a line -item by line -item basis with a 10 percent contingency. In addition, a consultant fee of approximately eight percent is required to provide design, engineering and periodic construction observation. This approach assumes that resident construction observation will be conducted by the City of Mendota Heights engineering staff. I m', 2 BUDGET COST EST`DlATE (1/29/88,REV. 2/1/88;ASSUMFS 1989 CONSTRUCTION) BY: BARICN ASCHMAN ASSOCIATES, INC. UNIT { ITEM UNIT QUANTITY PRICE COST CLEAR AND GRUB 1/2 OF SITE AC. 16 3700.00 59200.00 COMMON EXCAVATION C.Y. 40000 2.00 80000.00 FINE GRADING, FERT, & SEEDING AC. 12 1500.00 18000.00 FINE GRADING, FERT, & SODDING 240 25.00 6000.00 PICNIC SHFLIER 2 SOCCER/FOOTBALL FIELDS S.Y. 18000 2.00 36000.00 2 SOFTBALL FIEFS S.Y. 14400 2.00 28800.00 1 BASEBALL FIELD S.Y. 11600 2.00 23200.00 4" AG -LIME INFIELD 1 30000.00 30000.00 1 2 SOFTBALL FIELDS S.Y. 1300 3.50 4550.00 1 BASEBALL FIELD S.Y. 1000 3.50 3500.00 PARKING LOT & DRIVEWAY 81316.00 TOTAL ESTIMATED CONSTlUCTION COST 1' SELECT GRANULAR BORROW C.Y. 2300 5.00 11500.00 6" AGGREGATE BASE TON 1900 8.50 16150.00 WEAR COURSE MIX<AJRE (21') TON 600 15.00 9000.00 BIT NAT'L FOR WEAR COURSE TON 36 240.00 86.40.00 CURB & GUTTER L.F. 1750 7.00 12250.00 12" RC PIPE SEWER CL 5 L.F. 8 20.00 160.00 15" RC PIPE SEWER CL 5 L.F. 80 22.50 1800.00 CATCH BASIN & CASTING EA. 2 1300.00 2600.00 15" RC PIPE APRON EA. 1 275.00 275.00 CL 3 RIP -RAP C.Y. 2.9 50.00 145.00 CL 3 GRANULAR FILTER C.Y. 1.4 30.00 42.00 PAVEMENT MARKII3GS L.S. 1 400.00 400.00 SOCCER FIELDS DRAINAGE 12" RC PIPE SEWER CL 5 L.F. 180 20.00 3600.00 15" RC PIPE SEWER CL 5 L.F. 180 22.50 4050.00 CATCH BASIN & CASTING EA. 2 1300.00 2600.00 UTILITIES TO BUILDING 2" COPPER WATER I= L.F. 300 10.00 3000.00 4" PVC SANITARY LINE L.F. 300 10.00 3000.00 8' BITUMINOUS TRAIL L.F. 2200 7.00 15400.00 EQUIPMENT l SOFTBALL BACKSTOP EA. 2 2100.00 4200.00 BASEBALL BACKSTOP EA. 1 2600.00 2600.00 FOOTBALii/SOCCCER GOALPOSTS EA. 4 1600.00 6400.00 ASSORTED BENCHES EA. 10 500.00 5000.00 BASEBALL DUGOUTS EA. 2 3000.00 6000.00 CHAIN-LINK FENCE (4' HIGH) I AROUND 1 BASEBALL FIELD L.F. 1300 5.00 6500.00 AROUND 2 SOFTBALL FIELDS L.F. 2200 5.00 11000.00 GATES EA. 6 100.00 600.00 ce f Am 11 Leg SOFIBALLs/BASEBAIL COMPLEX L.S. 1 110000.00 110000.00 SOCCER FIELD - 2 FIELDS L.S. 1 80000.00 80000.00 PARKING LOT L.S. 1 7500.00 7500.00 FREE SKATING AREA L.S. 1 13000.00 13000.00 CX24FORT BUILDING S.F. 2000 45.00 90000.00 WARMING HOUSE S.F. 240 25.00 6000.00 PICNIC SHFLIER EA. 1 15000.00 15000.00 PLAYGROUND AREA EA. 1 15000.00 15000.00 BLEACHERS (500 CAPACITY) L.S. 1 16500.00 16500.00 LANDSCAPING/SIGNAGE L.S. 1 30000.00 30000.00 FIELD IRRIGATION (ALL FIELDS) L.S. 1 40000.00 40000.00 SUBTOTAL 813162.00 10% CONTINGENCIES 81316.00 TOTAL ESTIMATED CONSTlUCTION COST 894478.00 8% ENGINEERING AND CONSTRUCTION OBSERVATION COSTS 71558.00 966036.00 it ---------- PROPOSED __--._._PROPOSED MENDOTA HEIGHTS ROAD .."' ` -�,., ..•� ■ I^!. SATS i'..--- 1•^;=':::•>`a..;r..:,as_'i.`Y.� .; Fr...',>c?::"pit.:%?�`'<+:x t•.:.-��.'a�t!.R� PROPOSED NEIGHBORHOOD PARK WETLAND tt r i ■■i{•F,t, l�?: WETtAHD •` !• FREE SKATING .,y t I � '� �` `\\ �y��E1��,��1\-\\ � � • WA MING HOUSE - \y 1 �t': '-•cr�� l -�" /:' ` ?-�^, -•LemPENary PaYl,l';,,; \ /• ` \ r/ ! SOFTBALL INC. SNEtTEA '•�-_.....i' r{ :`1�+•.!•.••.�� . �.t .; - _ :.t t r PARKING . v,�....•...•w;,.;� I:-^ BUILDIN,(G 112 es) �'�' • rVlAY STRUCTURE IN SOCCER SOCCER \ SOFTBALL BASEBALL �t ...�.i•ois:�..�.•�..�..�••i .... CAd'.:r•. >.,:r;cd,i•.. .„:.•,.: o.i:'•w-,,:.,'• {,,•:� .: `�nl'::•�.•..A��•i,. .. -� ^,; Y r'iYrrii'�r.i�..�...w....if..ai.+a•i.i�::�r•.i�::.w�.�.ii�.,:�i. �YiL".:.•..,�:.t"' -a, •. �\ INTERSTATE AEI 4��•i . MENDOTA HEIGHTS RECREATIONAL AREA :7j 50 9 FEET V JANUARY Z9, Y988 ® Barton Aschman Associates Inc. Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 February 2, 1988 Mr. Kevin Frazell City of Mendota Heights 750 South Plaza Drive City Hall Mendota Heights, MIS 55120 Dear Kevin: This letter summarizes a variety of items in reference to the upcoming park bond issue. TH 110/TH 149 Trail Crossing We have conducted a cursory analysis of pedestrian bridge or tunnel crossings of TH 149 and TH 110. Four alternatives were reviewed which include a diagonal bridge crossing at the trunk highway's intersection, a diagonal tunnel at the trunk highway's intersection, individual bridge crossings at TH 149 and TH 110, and individual tunnel crossings at TH 149 and TH 110. The following comments are offered on these alternatives. A. A diagonal bridge crossing the trunk highway's intersection would most likely be prohibited due to the visibility problems which the bridge's structure would cause for the intersection's traffic signals. A more in-depth analysis would be appropriate to determine oncoming traffic visibility of the traffic signals and any inherent safety problems. MnDOT should be consulted to solicit their views on this concept. B. Construction of a diagonal tunnel underneath the trunk highway's intersection would be difficult, at best. A variety of utilities currently exist beneath the intersection which would pose constraints for the tunnel. These obstacles include traffic signal footings, electrical conduit, traffic signal wiring, the drainage structure for the creek and other public or private utilities. This concept is not viable based upon these factors. IU Barton-Aschman Associates, Inc. February 2, 1988 Page 2 C. This alternative involves providing a bridge oriented east west over TH 149 at the intersection's south leg, and providing a second bridge oriented north -south over TH 110, west of the intersection. cost range for the TH 149 bridge would be $85,000 to $90,000 based upon an 8 -foot - wide concrete or steel prefabricated structure. The TH 110 bridge would cost between $145,000 to $155,000, again based upon 8 -foot -wide prefabricated steel or concrete structure. D. The tunnel alternative assumes providing a 10 -foot -high by 10 -foot -wide culvert running east -west below TH 149 and north -south under both lanes of TH 110. The TH 149 tunnel would be approximately 80 linear feet and range in cost from $90,000 to $100,000. The TH 110 tunnel would be approximately 120 linear feet and range in cost from $145,000 to $155,000. These tunnel costs are based upon a direct bury prefabricated concrete structure and the cost estimates include any roadway repair or traffic diversions necessary for construction. The above costs do not include design and engineering which would be approximately eight percent. Additional analysis should be completed to determine more exact costs and engineering feasibility. Brochure modifications As we discussed, it would be most prudent for the City of Mendota Heights or one of it's citizen volunteers to provide text, as necessary, to revise the previously prepared bond issue brochure. Barton-Aschman can provide a graphic layout of the brochure with type revisions and graphic revisions for approximately $750. This amount includes typeset changes commensurate with the city's text revisions, a graphic revision for the athletic complex and coordination with the print house. The cost for brochure printing will be billed directly to the City of Mendota Heights. Illustrative Graphics Barton-Aschman can assist the City of Mendota Heights in preparing additional panel graphics which could be used at public meetings or neighborhood sessions. one rendered graphic would be prepared illustrating the recreation area concept and a second panel illustrating a typical neighborhood and park improvement. Cost for these two colored rendered graphics would be approximately $500. Engineering and construction observation Fees Engineering and construction observation fees for detail design are typically based upon a percent of the total construction cost. In general, the consulting fee, as a percent of construction, decreases as the project's construction cost increases. For example, a $700,000 construction value would have a design fee of 8 percent, a $1 million job would have a 7.5 Barton-Aschinan Associates, Inc. February 2, 1988 Page 2 C. This alternative involves providing a bridge oriented east -west over TH 149 at the intersection's south leg, and providing a second bridge oriented north -south over TH 110, west of the intersection. Cost range for the 111 149 bridge would be $85,000 to $90,000 based upon an 8 -foot - wide concrete or steel prefabricated structure. The TH 110 bridge would cost between $145,000 to $155,000, again based upon 8 -foot -wide prefabricated steel or concrete structure. D. The tunnel alternative assumes providing a 10 -foot -high by lo -foot -wide culvert running east -west below TH 149 and north -south under both lanes of 111 110. The'TH 149 tunnel would be approximately 80 linear feet and range in cost from $90,000 to $100,000. The TH 110 tunnel would be approximately 1201 linear feet and range in cost from $145,000 to $155,000. These tunnel costs are based upon a direct bury prefabricated concrete structure and the cost estimates include any roadway repair or traffic diversions necessary for construction. The above costs do not include design and engineering which would be approximately eight - percent. Additional analysis should be completed to determine more exact costs and engineering feasibility. Brochure Modifications As we discussed, it would be most prudent for the City of Mendota Heights or one of it's citizen volunteers to provide text, as necessary, to revise the previously prepared bond issue brochure. Barton-Aschman can provide a graphic layout of the brochure with type revisions and graphic revisions for approximately $750. This amount includes typeset changes commensurate with the city's text revisions, a graphic revision for the athletic telex and coordination with the print house. The cost for brochure printing will be billed directly to the City of Mendota Heights. Illustrative Graphics Barton-Aschman can assist the City of Mendota Heights in preparing additional panel graphics which could be used at public meetings or neighborhood sessions. One rendered graphic would be prepared illustrating. the recreation area concept and a second panel illustrating a typical neighborhood and park improvement. Cost for these two colored rendered graphics would be approximately $500. Engineering and Construction Observation Fees Engineering and construction observation fees for detail design are typically based upon a percent of the total construction cost. In general, the consulting fee, as a percent of construction, decreases as the project's construction cost increases. For example, a $700,000 construction value would have a design fee of 8 percent, a $1 million job would have a 7.5 Barton-Aschman Associates, Inc. February 2, 1982 Page 3 percent fee and a $1.5 million construction value would have a 7.25 percent fee. Construction value is defined as the final construction cost to which the contractor is paid. These percentages should be helpful for you in determining anticipated consultant fees. The percentages include detail design services and periodic construction observation. soil studies and other studies, if required, are over and above this amount. Please contact me if you require any additional information regarding the recreation area or other bond issue questions. Sincerely yours, BARMN-AsaMN ASSOCIAMS, INC. Vy 9P n I M I _9n -W WP�—AL" V I F.-T-INK46re CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA FEBRUARY 2, 1988 - 7:30 P.M. 1. Call to Order. 2. Roll Call. 3. Agenda Adoption. 4. Presentation of Service Certificates to Len Kanitz, Fred Pfeiffer, Kathy Swanson and Marsha Knittig. 5. Approval of January 19 Minutes and January 26 Joint Planning Commission Minutes. 6. Consent Calendar: a. Approval of Gun Club Lake Contribution. b. Approval of CAO CASE NO. 88-01, Husak, Modified Site Plan. c. Approval of CAO CASE NO. 88-02, Stroh, Modified Site Plan. d. Approval of January Code Enforcement Report. e. Acknowledgement of January 26 Planning Commission Minutes. f. Acknowledgement of Minutes of January 12 Park and Recreation Commission. g. Acknowledgement of City Hall Parking Lot Lights Clarification. h. Approval of the List of Contractors Licenses. i. Approval of the List of Cigarette Licenses. j. Approval of List of Claims. End of Consent Calendar. 7. Introductions. 8. Public Comments. 9. Bid Award and Public Hearincr. a. Southeast Area Utilities Hearing 7:45 P.M. (Resolution No. 88-06). b. CASE NO. 88-01, Mendakota Country Club, Conditional Use Permit Hearing, 8:00 P.M. (Resolution No. 88- 07) . 10. Unfinished and New Business: a. Northland Drive Railroad Crossing. b. City Hall Brick Selection. (Architect will be present). c. Committee Recommendation on Parks Bond Issue and Marketing Program. d; CASE NO..88-02, Cleary. Variances. e. CASE NO. 88-03, Staples, Wetlands Permit. f. CASE NO. 88-04, Fischer, Wetlands Permit. g. Marketing of Furlong Area Property for Redevelopment. h. Request for Assistance to Special Olympics. i. Report on City Snowplowing. 11. Response to Council Comments. 12. Council Comments. 13. Adjourn. CITY OF MENDOTA HEIGHTS MEMO JANUARY 27, 1988 TO: Mayor and City Council FROM: Kevin D..F e ' )IY� Administrator SUBJECT: Presentation of Certificate of Appreciation to Marsha Knittig In recognition of Marsha Knittig's years of service on the Parks Commission, she is being presented a Certificate of Appreciation Tuesday evening. When staff invited her to be present to receive her certificate, she apologized for not being able to attend, as she has classes on Tuesday evenings, but she did wish to have the Council present it in her absence. ACTION REQUIRED: Mayor Mertensotto should note that Marsha Knittig is unable to be present due to a previous commitment, but present the certificate in her absence, and staff will see that Marsha receives her certificate next week. KDF:madlr Page No.2270 January 19, 1988 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, January 19, 1988 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Blesener, Cummins, Hartmann and Witt. AGENDA ADOPTION Councilmember Witt moved adoption of the agenda for the meeting. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 APPROVAL OF MINUTES Councilmember Hartmann moved approval of the minutes of the January 5th meeting. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 Councilmember Hartmann moved approval of the minutes of the January 12th Joint Council/Park Commission meeting. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Councilmember Blesener moved approval of the consent calendar as submitted and recommended for approval as part of the agenda for the meeting, along with authorization for execution of all necessary documents contained therein. a. Acknowledgment of the Treasurer's monthly report for December. b. Acknowledgment of 1987/1988 St. Paul Water rates. c. Approval of $19,390 change order to the commercial street lighting project to include the G & L Properties site. d. Approval of the issuance of a sign permit for 1408 Northland Drive, Suite 206. Page No.2271 January 19, 1988 e. Approval of a partial payment of $17,807.75 to Doody Mechanical for work completed on the City Hall construction project. f. Acknowledgment of the Fire Department monthly report for December. g. Approval of the purchase and installation of two mobile radios from Motorola Communications and Electronics under State Bid Number M8363 for $4,804.00 to replace two existing radios. h. Adoption of Resolution No. 88-04, "RESOLUTION AMENDING JOINT AND COOPERATIVE AGREEMENT, NORTHERN DAKOTA COUNTY CABLE COMMUNICATIONS COMMISSION." i. Approval of a non -conservation classification for tax forfeited Lots 9, 10 and 12 of the Michael D. Dupont First Addition along with authorization for execution of the certificate of classification by Mayor Mertensotto. j. Approval of the list of contractor licenses dated January 19, 1988 and attached hereto. k. Approval of the issuance of Rubbish Hauler licenses to Knutson Rubbish Service, Inc. and Krupenny & Sons. 1. Approval of the issuance of a Cigarette license to SOS Convenient Mart. m. Approval of the List of Claims dated January 19, 1988 and totaling $1,062,289.70. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 KENSINGTON EAW Council acknowledged and discussed a report from the Public Works Director regarding the Kensington Environmental Assessment Worksheet. Council reviewed the worksheet to decide whether there is an existing potential for significant environmental effects considering factors from Mn Rules Part 4410.1700, subparagraph 7 described as items A through of the Public Works Director's report. Page No.2272 January 19, 1988 Councilmember Cummins moved adoption of Resolution No. 88-05, "RESOLUTION CONSIDERING THE ENVIRONMENTAL ASSESSMENT WORKSHEET (EAW) FOR THE KENSINGTON PLANNED UNIT DEVELOPMENT," making a negative declaration on the need for an EIS. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 Councilmember Witt moved to authorize staff to forward a letter to the City of Eagan requesting to be included in discussions concerning the management of traffic at I-494 and T.H. 149. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 NORTHLAND DRIVE Council acknowledged and discussed a memo from RAILROAD CROSSING Treasurer Shaughnessy and Public Works Director Danielson regarding the proposed Northland Drive railroad crossing project, including estimated costs, Tax Increment financing availability, and court case law on assessing costs for such an improvement. Council also acknowledged a letter from United Properties requesting the crossing. Public Works Director Danielson responded to Council questions, particularly relating to need and to the future cost of semaphore installation. Mr. John Huber asked whether staff had explored the possibility of Federal and State funding for the project. After discussion, staff was directed to investigate the possibility of federal or state funding. COMMISSION APPOINTMENTS Council acknowledged a memo from the City Administrator regarding Park and Planning Commission appointments. Ayes: 5 Nays: 0 After discussion, Councilmember Cummins moved to reappoint Jerry Morson and Dorothy McMonigal to the Planning Commission, for terms ending January 31, 1991. Councilmember Witt seconded the motion. Councilmember Cummins moved to reappoint Bev Lachenmayer and Carol Damberg to the Parks Page No.2273 January 19, 1988 Responding to a question from Mayor Mertensotto, City Clerk Swanson stated that Business Records Corporation is•the only firm in the State certified to provide precinct based optical scan election equipment, therefore the competitive bidding requirement is not applicable. Councilmember Witt moved to authorize staff to issue a purchase order in an amount not to exceed $32,000 for the purchase of six Optech III -P vote tabulators, back-up program packs and miscellaneous equipment from Business Commission for terms ending January 31, 1991. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 Councilmember Witt moved to accept the resignation of Parks Commissioner Marsha Knittig, the resignation being effective immediately. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 The Council acknowledged and expressed its appreciation for a letter from Kevin Howe expressing his interest in serving on the Park Commission. Councilmember Blesener moved to appoint John Huber to fill out the unexpired term on the Parks Commission ending January 31, 1989. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 PROPERTY DISPOSAL Council acknowledgedamemo from Police Chief Delmont recommending a plan for disposal of confiscated, recovered, abandoned and unclaimed property in accordance with the provisions of Ordinance No. 912. Councilmember Hartmann moved to approve the disposal plan presented -in the Police.Chief's memo. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 ELECTION EQUIPMENT° Council acknowledged and discussed a report and recommendation from the City Clerk relative to acquisition of optical scan voting equipment. Responding to a question from Mayor Mertensotto, City Clerk Swanson stated that Business Records Corporation is•the only firm in the State certified to provide precinct based optical scan election equipment, therefore the competitive bidding requirement is not applicable. Councilmember Witt moved to authorize staff to issue a purchase order in an amount not to exceed $32,000 for the purchase of six Optech III -P vote tabulators, back-up program packs and miscellaneous equipment from Business Page No.2274 January 19, 1988 Records Corporation, along with authorization for use of the equipment for the 1988 Primary Election and all subsequent elections, recognizing that since there is only one vendor of certified precinct based optical scan equipment, competitive bidding is not possible. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 HIGHWAY 55 STUDY Mayor Mertensotto opened the meeting for the purpose of an informal discussion with the Furlong, Rogers Road and Mulvihill neighborhood residents regarding implementation of the Highway 55 Study. Mr. Tim Malloy, from the City Planner's office was present for the discussion. Administrator Frazell reviewed his report on implementation of the Study for the Council and audience. There was discussion over best use for the property.,' and Councilmember Blesener felt that Council should not write off the housing market (apartments). Mr. Malloy stated that about 600 units could be built in the 39 acre Furlong Addition and that much open area would be preserved. He indicated that Resurrection Cemetery representatives are somewhat concerned about higher density use along the lake. Responding to a question from Mayor Mertensotto, Treasurer Shaughnessy stated that the Furlong Addition and the Resurrection property could be in the same Tax Increment District but separate projects. Mr. Jeff Hamiel, Executive Director of the MAC, was present for the discussion and reviewed the status of the Part 150 study and indicated that there is a potential that acquisition of the area by the MAC may receive a higher priority given its location within the LDN 65 contour, the utility problems, the cooperation of the property owners and small number of homes. Councilmember Blesener asked why it is necessary to wait for RFP preparation until there is a decision from Resurrection over use of its property. She asked whether an RFP must be so specific as to area. Mayor Mertensotto stated that adding the 72 acres of Page No.2275 January 19, 1988 Resurrection property might help to get a developer. Councilmember Cummins asked whether the RFP could be for 40 acres with the potential to increase the area to 100 acres. Administrator Frazell suggested that perhaps the City should use an informal document, short of an RFP. He felt that the more land available, the greater the likelihood is for a $25,000,000 development package. Councilmember Blesener suggested that the Planner be asked to provide a proposal for an informal RFP which could be stage one, followed by formal proposal request preparation. The Council and staff responded to questions from the audience. As the result of the discussion, staff and the Mayor were authorized to hold neighborhood meetings with the Rogers Road and Mulvihill area residents and staff was directed to request a proposal from Howard Dahlgren for preparation of an informal RFP, to send letters to area legislators asking that funds be made available for highway construction, particularly the Mendota Interchange, and to write to the MAC documenting the Furlong area problems and concerns and asking that the area be given a higher priority in the Part 150 Study. PARK REFERENDUM Council acknowledged and discussed a report from City Administrator Frazell regarding the proposed park bond referendum. Council discussed establishing a study committee, and Mayor Mertensotto recommended that Stan Gustafson, James Losleben and Bernard Friel, all of whom were present for the discussion, be appointed to the committee. After discussion, Councilmember Hartmann moved that Councilmember Cummins, Stan Gustafson, James Losleben, Bernard Friel, Carol Damberg, Bill Owens be appointed as a study group, along with Administrator Frazell as staff liaison and Barry Warner as consultant, to make a recommendation on desired improvements and the amount of the referendum. Ayes: 4 Councilmember Witt seconded the motion. Nays: 1 Blesener Page No.2276 January 19, 1988 The first meeting of the study committee was set for 9:00 A.M. on Saturday, January 23rd. Mayor Mertensotto suggested that Council appoint co -chairpersons for a steering committee whose directive would be to select individuals from as many neighborhoods of the community as possible to work on behalf of the bond issue. Councilmember Hartmann moved to appoint Bernard Friel, Stan Gustafson and James Losleben as co -chairpersons of a steering committee for the potential marketing of a park bond issue referendum on May 3rd. Councilmember Cummins seconded the motion. Ayes: 4 Nays: 1 Blesener RAILROAD CROSSING Mr. Dale Glowa stated that he had anticipated that Council consideration of the railroad crossing would be later in the meeting and that he was not present when the matter was considered.. Mayor Mertensotto reviewed the discussion and the directive to staff. MENDOTA PLAZA Council acknowledged a memo from Administrator Frazell responding to a Council question at the last meeting about the status of the Mendota Plaza upgrading. ADJOURN There being no further business to come before the Council, Councilmember Witt moved that the meeting be adjourned. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 9:40 o'clock P.M. Kathleen M. Swanson City Clerk ATTEST: Charles E. Mertensotto Mayor LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON JANUARY 19, 1988 Blacktopping License: Daily & Son Concrete Licenses: Arcade Concrete Concrete Concepts E.M. Kjeseth Masonry, Inc. Fred A. Duetsch Grand Construction Company Johnny Masonry, Inc. Ken Nelson Construction London Brick Peter Schlagel Masonry Wayne Concrete Y.R. Sharp, Inc. Excavating Licenses: A. Kamish & Sons, Inc. Laurent Enterprises Plymouth Plumbing Rayco Excavating Richfield Plumbing Scherff, Inc. Sun Excavating United Water & Sewer Company Gas Piping Licenses: Arneson Heating Service Central Air Conditioning Egan & Sons Co. Fredrickson Heating Harris Mechanical Kleve Heating North St. Paul Plumbing Red Rock Heating Rouse Mechanical, Inc. Sedgwick Heating Valley Aire, Inc. General Contractor Licenses: Arrow Sprinkler Authentic Company, Inc. Berwald Roofing Co. Bjorklund Construction Bream Builders Charles Zwinger Merele's Construction Micheal Halley Homes Midwest Fireplace Northwest Asphalt, Inc. Tilsen Homes, Inc. Wenzel Plumbing West Side Builders Western States Fire Protection 1988 Rubbish Haulers: Knutson Rubbish Service, Inc. Krupenny & Sons 1988 Cigarette License: SOS Convenient -Mart Heating & Air Conditioning Licenses: Allen Mechanical, Inc. American Burner Service Benke Heating Boehm Heating Egan & Sons Company Fredrickson Heating Genz -Ryan Plumbing Harris Mechanical North St. Paul Plumbing Red Rock Heating Red Wing Heating Rouse Mechanical Sedgwick Heating Snelling Mechanical Twin City Furnace Valley Aire, Inc. Plastering/Stucco Licenses: Berg Drywall Mel Koppen Plastering Pine Bend Paving Quality Drywall Zimmerman Stucco Sign Erecting Licenses: Nordquist Sign Company Lawrence Signs, Inc. LeRoy Signs, Inc. Suburban Lighting, Inc. Tree Removal License: S & S Tree Specialists January 26, 1988 Page 1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA Minutes of the Joint Council/Planning Commission Meeting Held Tuesday, January 26, 1988 Pursuant to due call and notice thereof, the joint meeting of the Mendota Heights City Council and Planning Commission was held on Tuesday, January 26, 1988, in the City Council Chambers, 750 South Plaza Drive. Acting Mayor Witt called the meeting to order at 8:45 o'clock P.M. The following members were present: Acting Mayor Witt, Councilmembers Blesener, Cummins, and Hartmann. Mayor Mertensotto had advised the Council that he would be unable to attend. The following members of the Planning Commission were present: Chair Morson, Commissioners Anderson, Burke, Duggan, Krebsbach, and McMonigal. Commissioner Henning had notified the Commission that he would be unable to attend. Also present was City Attorney Tom Hart and Planner Howard Dahlgren. The Council and Planning Commission members agreed to go through the issues item by item, as outlined in the report prepared by City Planner Howard Dahlgren. ZONING ORDINANCE ISSUES VARIANCES The staff recommendation for an alternative method of handling variances was approved. The first method would be by written consent and waiver of public hearing by property owners within 100 feet of the outer perimeter of the property on which the variance would be located. Lacking such consent, a formal public hearing will be called and all those within 100 feet notified by mail. The Planning Commission will hold a public hearing, and pass its recommendation to the City Council, without a hearing at the Council level. Planning Commission Chair Morson indicated his desire we do a better job of making sure there is a full complement of information in the packet for any Planning Commission item. The group also concurred with the recommendation of the City Attorney to prepare a model "fill in the blanks" resolution for approval and denial of variances. SINGLE FAMILY LOT AREA REQUIREMENT After some discussion of alternative ways of handling January 26, 1988 Page 2 side yard setbacks for large homes, the staff recommendation was approved. This will change the current side yard setback from 10 feet to a standard of either 10 feet or one-half the height of the structure contiguous to the side yard, whichever is greater. BUILDING HEIGHTS The group rejected the recommendation of the City Attorney to modify ordinance language concerning how building height is determined (i.e., by type of roof). Current language will remain. Also, it was decided that house elevation should be relative to the approved grading plan for the lot, and that building permit applications should include information demonstrating the grade.. Also, a staff recommendation was endorsed to define "building height" as the "average grade of the front building line". BUSINESS LOT SIZE REQUIREMENTS The staff recommendation to raise the minimum lot area requirement in the B-1, B-2, and B-3 zones to 20,000 square feet was approved, as was the recommendation to reduce the minimum size in the B -1A district from 5 acres to 3 acres. ATTACHED GARAGE AND ACCESSORY BUILDINGS It was agreed not to specify whether the required garage is attached or detached. It was further agreed, that in addition to a detached garage, the only other building allowed on a lot would be one accessory structure of 144 square feet or less. Additional structures, or those greater than 144 square feet would be by conditional use permit. DRIVEWAY WIDTHS Current language for a 25 foot maximum width at the front property line will be retained. Staff was also directed to require a showing of the driveway width in building permit application materials, and to enforce that provision of the permit upon inspection. NON -CONFORMING USE REGULATIONS The City Attorney recommended that ordinance language for non -conforming uses be changed from a value determined by "fair market value," to "assessor's true and full value". This recommendation was endorsed. January 26, 1988 Page 3 Staff was also directed to initiate proceedings for removal of signs in the community that are in a non- conforming status. Councilmember Blesener asked that staff .also look into beefing up ordinance language so as to preclude billboards in the community. RELATIONSHIP OF GARAGE FLOOR ELEVATIONS TO STREET LEVELS The staff recommendation was endorsed that a minimum relationship be established of having the garage floor at least 1 1/2 feet above the street grade at the curb. Deviations from this standard could be granted by the Public Works Director upon a determination that a lower elevation would be appropriate, and if denied by the Public Works Director could be by application for variance by the Planning Commission and Council. HOME ALIGNMENTS ALONG STREETS AND ON CUL DE SACS It was agreed that it would be difficult, and perhaps counter productive, to adopt a definitive standard on how homes should be aligned along streets and on cul de sacs. There was a concensus that the building official should work with home builders and owners to try to encourage them to align homes in a manner consistent with the rest of the neighborhood. SUBDIVISION ORDINANCE APPLICATION MATERIALS It was agreed that staff should put together a checklist of materials that must be submitted by an applicant for subdivision. It was also agreed that applications should not be accepted for processing until all of the required materials have been submitted. CUL DE SAC DIMENSIONS It was agreed to reduce the standard cul de sac dimension in the subdivision regulations to a 110 foot diameter with a roadway radius of 41.5 feet, including curb. FINAL PLAT PROCESSING It was agreed that the regulations should be amended to delete the requirement for a public hearing on final plat approval, since this is already the City practice. January 26, 1988 Page 4 THROUGH TRAFFIC It was agreed that language should be added to Section 5.3, that minor residential street patterns within a subdivision shall be configured so as to discourage through traffic on such minor residential roadways. PARKS AND OPEW SPACE There was a concensus not to amend the subdivision regulations to require park board approval, but that a formal policy should be adopted by the City that all preliminary plats will be referred to the park board for its comment, prior to consideration by the Planning Commission. PLANNED UNIT DEVELOPMENTS DENSITY CALCULATIONS It was agreed that no more than 5 acres of water area should be included for the purpose of density transfer calculation in a planned unit development. 4/5's VOTE CONCEPT It was agreed that language in the planned unit development ordinance should be amended to read "where the form of housing proposed in a Planned Unit Development creates a more intensive residential density within a structure as indicated by the number of dwellings units per building than that allowed in the underlying zoning, the approval of a planned unit development by the City Council shall require a 4/5's positive vote. PRE -APPLICATION CONFERENCE It was agreed that the ordinance should be amended to provide the option for a pre -application conference with both the Planning Commission and City Council. The sketch plan phase of a PUD will be preserved as an option for those doing large scale developments that will be carried out in stages. Otherwise, the planned unit development process will proceed from the pre -application conference to the preliminary development plan. RIGHTS TO A PLANNED UNIT DEVELOPMENT It was agreed that the City Planner and City Attorney should write specific language for an amendment to the PUD provision of the zoning ordinance, which would clearly indicate that the process and more flexible regulations of the PUD process is a potential privilege, and not an assumed January 26, 1988 Page 5 right of the applicant.' The application review process will also be standardized so as to protect the City against claims of unequal treatment. { CONDITIONAL USE PERMITS MINOR CONDITIONAL USE PERMITS It was agreed that the provision for minor conditional use permits could be deleted from the code, with fences being handled as a variance, rather than a conditional use. CUP PROCESS It was agreed that the public hearing for conditional uses should be held only at the Planning Commission, but that the date for consideration by the City Council could be announced at the Planning Commission meeting. It was also agreed that the Ordinance reference to the process being the same as that of the rezoning process be deleted, since it conflicts with later provisions of how conditional use permits are to be handled. STANDARDS FOR COMMERCIAL/INDUSTRIAL BUILDING PERMIT REVIEW There was agreement with the recommendation of the City Planner for adoption of standards similar to those in use by the City of Burnsville. There was also agreement to add a requirement for screening of roof -top mechanical systems. MISCELLANEOUS CRITICAL AREA REVIEW It was agreed to amend the ordinance to delete Planning Commission review, since this is already the practice. Rather, CA's will be handled with staff review and Council approval. REZONING PROCEDURES It was agreed that a checklist for rezoning applications should be prepared. There was some difference of opinion about whether it would be worthwhile to put together a model application to hand out to the applicants. Staff will spend some more time considering this issue. FENCE REQUIREMENTS It was agreed to increase the allowable fence height from 2,1/2 to 3 feet. This should help eliminate many January 26, 1988 Page 6 applications for variance. TRAFFIC VISIBILITY It was agreed that the City needs to do a better job of enforcing obstructions at intersection site triangles. However, there was some difficulty in coming to a concensus on the distance for measuring the site triangles, and staff was directed to do some more research. MOVEMENT OF BUILDINGS It was agreed that the City should adopt an ordinance modeled somewhat after that in place in the City of Roseville, and as recommended by the City Planner. Permits for house moving would be accompanied by a developer's agreement and the posting of a performance bond. The meeting was adjourned at 10:50 P.M. Kevin D. Frazell City Administrator ATTEST: Elizabeth Witt Acting Mayor January 21, 1988 Kathleen M. Swanson, City Clerk City of Mendota Heights 750 South Plaza Drive Mendota heights, Minnesota 55120 Dear Ms. Swanson: Lade Otgnniznticn► Your 1988 Gun Club Lake contribution is $1,139.33. Payments are due no later that March 1, 1988. I am enclosing a copy of the calculations which show the percentage breakdowns for each community's allocation to the annual budget. Please make the check payable to the Gun Club Lake Watershed Management Organization and mail it to James E. Danielson, Secretary/Treasurer, Gun Club Lake WMO, c/o City of Mendota Heights, 750 South Plaza Drive, Mendota Heights, Minnesota 55120. Respectfully yours, me E. Danielson ecretary/Treasurer JED:dfw N? pr se * lmrrQinr (irit;htc * h1viititlla Iii•ights CITY OF MENDOTA HEIGHTS MEMO JANUARY 25, 1988 TO: Mayor, City Council and City m i or FROM: Paul R. Berg, Code Enforcement Officer SUBJECT: CAO Case No. 88-01, Husak, Modified Site Plan Approval DISCUSSION: Steve and Leesa Husak have made application to begin the process of a modified Critical Area Ordinance review by Council in order to acquire the necessary building permit to build their proposed new home. (See attached letter of request and drawings). Staff has done its review and finds that although the Husak's property falls within the Critical Area Ordinance boundary, there will not be any encroachment on the bluffline as described in the Critical Area Ordinance. RECOMMENDATION: Staff recommends Council approval of the modified CAO site plan and the refunding of the $100 application fee. ACTION REOUIRED: If City Council wishes to implement the staff recommendation to approve the modified site plan and refund the $100 application fee, it should pass a,motion of approval. PRB:madlr SITE PLAN PROPOSAL 7 pages Owners to be: Steven C. and Leesa M. HUsak 388 Banfil Street St. Paul, Minnesota Property Description That part of Lot Six (6), Auditor's Subdivision No. 2, Mendota, described as follows: Commencing on the center line of Sibley Memorial Highway 680 feet Southwest of the intersection of said center line of said highway with the East line of the Northwest Quarter (NW1/4) of Section Twenty-three (23), Township Twenty-eight (28), Range Twenty-three (23); thence South 57C'22' West a distance of 100 feet, thence South 32638' East, a distance of 333 feet, thence North 57022' East a distance of 100 feet, thence 333 feet North to the point of beginning, According to the plat thereof now on file and of record in the office of the County Recorder within and for said County and State. January 15, 1988 City of Mendota Heights Dakota County, Minnesota Re: Request for a site plan approval for the property known as #26153-A Robert Tilsen. To Whom It May Concern: This is a request for site plan approval for the property known as #26153-A Robert S. Tilsen, which is located in the City of Mendota Heights and in the Critical Area Overlay District Ordianance No 174. (see schedule A) Steven C. and Leesa M. Husak of 388 Banfil Street, St. Paul, Minnesota plan to purchase this property with the intentions of building a single family dwelling on it. This property has always been vacant. It is bound on the East, South and West sides by older single family dwellings. The North side is bound by Highway 13 and The Shiely Company. (see schedule B) Over• the years numerous Ash trees have taken seed and now cover most of the North end of the lot. The South end is. covered by long grass. The Husak's intented to maintain the natural look of the lot as much as possible. They will however need to take down about 30 trees over 4 inches in diameter and under- brush to clear- the location of the house and driveway. (see schedule C) You will please note, that due to the location of a sewer easement given to the City of Mendota Heights on the east side of the lot, the location of the driveway needs to be on the west side. The Husaks have selected a house plan (see schedule D) that blends well with the existing older homes and the current contour- of the land. (see schedule E proposed finish grading) The existing older homes have the same high center peak as does this house plan and the split entry style blends nicely with the existing contours and means a minimum of soil removal. The Husaks hope that this proposal has answered all your questions. So that, the City of Mendota Heights may grant the approval of this site plan, thereby allowing the Husaks the privilege of living in the City of Mendota Heights. page 2 CITY OF MENDOTA HEIGHTS MEMO JANUARY 25, 1988 TO: Mayor, City Council and Cit y_� ator FROM: Paul R. Berg, Code Enforcement Officer SUBJECT: CAO Case No: 88-02, Stroh, Modified Site Plan Approval DISCUSSION: Bernard G. Stroh has made application, submitted drawings, and written text for staff review (see attached): Part of Mr. Stroh's application refers to a setback which is less than the required setback from the bluffline. The Critical Area Ordinance does not require a 40 foot setback from the toe of the slope. Under CAO Section 1.4, Definitions - Bluffline - the line along the top of a slope connecting points at which the slope becomes less than forty percent (40%). The key phrase within the definition is "top of a slope". Mr. Stroh will, however, need City Council approval since his property falls within the CAO boundary. RECOMMENDATION: Staff recommends Council approval of the modified CAO site plan and waiving )*., of the $100 application fee. ACTION REQUIRED: If City Council wishes to implement the staff recommendation to approve the modified site plan and waiving of the application fee, it should pass a motion of approval. PRB:madlr attachments Bernard G. Stroh, P.E. 121 Washington Avenue South, Suite 1016 Minneapolis, Minnesota 55401 January 15, 1988 City of Mendota Heights City Hall 750 South Plaza Drive Mendota Heights, Minnesota 55050 Re: Application for site plan approval and related variance request for same Attention: Zoning Administrator As per the General Provisions of the Critical Area Overlay District Ordinance, a site plan application with a variance request is hereby submitted for formal review and approval. Fifteen (15) sets of documents outlining the project scope are also submitted. A site plan approval with related variances is requested for a single family dwelling to be constructed and occupied at 1132+ Sibley Memorial Highway, Mendota Heights, MN. Legal Description: W. 35' of lot 10 and the E. 25' of lot 11 Baudette Addn. and vacated "o" street adjacent. Please refer to the enclosures for specific responses to the provisions of the Ordinance. Sincerely, B--JCr E-4- t, Bernard G. Stroh BGS/jg Enclosures APPLICANT RESPONSE TO REQUIREMENTS OF CRITICAL AREA OVERLAY DISTRICT ORDINANCE Item A. Site Plan attached for proposed project. Item B. 1. Property information noted on site plan. 2. Owner/seller information on site plan. 3. Existing topography indicated on attached lot split survey commissioned by present lot owner. 4. Existing site drains from southeast to northwest. Storm water runoff drains to ditch adjacent to south shoulder of Sibley Memorial Highway. This development shall not significantly alter the present drainage pattern. 5. Sanitary sewer service shall be provided by the City of Mendota Heights. In 1983, a wye connection was installed by the city to provide future service to this lot. Soil borings have not been taken as of this date. The applicant is unaware of any significant erosion problems on the site. It is the intention of the developer that the site remain as undisturbed as possible outside the immediate construction area. 6. The lot is heavily wooded. There is a significant amount of brush on the lower half of the lot. There are also a large number of ash and poplar trees on the site. 7. No structures are presently located on the site. 8. See site plan for proposed finish contours on the south side of the proposed house. No other significant changes or removal of existing vegetation except in the immediate building area is planned. 9. See site plan. A complete survey of the heavily treed lot would not be practical. No significant changes or removal of existing vegetation is planned. It is the intention of the builder that the site remain as undisturbed and as natural as possible. 10. See Item no. 4 above. No change in final grading or landscaping is planned which will significantly alter the present drainage or volume pattern on the site. 11. Regarding the potential for erosion on the site during construction, every effort shall be made to minimize the loss. Backfilling of basement foundation walls will proceed as quickly as possible to minimize soil loss at the excavation limits. In addition, no stripping or removal of topsoil vegetation is planned outside of the immediate building area. No significant landscaping changes are planned for the site which would affect the erosion potential after the construction is complete. 12. See attached preliminary elevations of proposed structure for overall height and design. The siting of the house follows the recommendations of the Registered Land Surveyor as indicated on the lot split survey. 13. The only paved areas planned are the driveway which will extend from the present paved easement road to the new lower level garages. 14. The lot has a permanent access easement consisting of an existing paved road from Sibley Memorial Highway and cutting across the Northwest corner of the site. 15. No parking facilities for extraneous vehicles will be provided on the site except for the private* driveway. 16. No areas are for public use. 17. Excavated materials not designated for backfill will be removed from the site. No on site storage of additional excavated soil is planned. 18. Not applicable. Item A. Variance Requested 1. The foundation and underlying materials for the proposed structure are believed to be the same as adjacent existing developments. Due to nature of the foundation design and the existing slope, the actual quantity of excavated material will be less than half of what would be required for a normal basement on a flat site. 2. The setback of 50 feet from the front (north) property line and the siting of the proposed structure should pose no threat uphill or downhill as far as failing rock, mud, uprooted trees or other material is concerned. The existing slope within the proposed building area varies from 13% to 40% (27% average). Uphill from the site, there are no grade or other landscape changes envisioned. 3. See Item #2 above. 4. It is the intention of the builder that the developed site remain as undisturbed in appearance as is possible as far as existing vegetation and grade is concerned. outside the immediate building area. :,% 5. No retaining structures are planned or required for the proposed development. Other structures, such as terraces and decks, shall be constructed of natural stone and wood. 6. No lift stations are required for sewer service. 7. No septic tanks are required. 8. No additional development is planned on the site outside of the proposed single family structure. No slopes in excess of 40% shall be developed. Item B. See Item 11 in Site Planning Section. Item C. No wetlands or other water bodies exist on site. Item D. See item 4 in Site Planning Section. . Item E. Proposed development and siting of structure will not alter or obstruct the view of the river corridor from other property or the public right-of-way. Item F. See Item 11 in Site Planning Section. Item G. Variance Requested. 1. The overall north to south dimension of the lot is approximately 140 ft. The leading edge of the bluffline (as defined in the Ordinance) according to the topographic survey appears to be at about 45 feet measuring from the south edge of the lot. The elevation at that point is about 844. With a 50 ft. setback from the front (north) edge of the property and a 40 ft. setback from the bluffline, the buildable area, by definition is only about 10 ft. wide. By the strict interpretation of the Ordinance, this would deem the lot to be unbuildable from a practical standpoint. A variance is therefore requested which would reduce the setback from the bluffline to about 15 ft. Item H. Not Applicable. Item I. Planned single family dwelling is 2 stories in height. Item J. Not Applicable. Item K. There will be no cutting of any trees or vegetation on land within 40 ft. of the bluffline, except as would be required for the immediate building area. It is the intention of the builder that the developed site remain as undisturbed as possible. Item L. Land use is strictly for single family dwelling. No deleterious environmental impact is foreseen which would conflict with the Ordinance as far as ground water, runoff water, etc., is concerned. Item M. See Item L. above. Item N. Drainage and grading plan as herein described and attached. Item 0. The proposed development shall comply fully with the goals and policies set forth for development in the River Corridor as it applies to this single family dwelling. I ". DATE: 1-29-88 TO: mayor, City Council, and City ij �-ator FROM: Paul R. Berg, Code Enforcement Officer SUBJECT: Building Activity Report for January; 1988 CURRENT MONTH YEAR TO DATE - 1988 YEAR TO DATE - 1987 NO. VALUATION FEE COLLECTED NO. VALUATION FEE COLLECTED ,NO. VALUATION BUILDING PERMITS SFD 3 APT 0 C/I 2 MISC. 2 SUB TOTAL TRADE PERMITS Plumbing 6 Water 2 Sewer 0 Heating, AC, 14 & Gas Pipe SUB TOTAL 22 LICENSING. . Contractor's 153 Licenses FEE COLLECTED 394,512.00 3,707.56 4 510,325.02 3,319.81 0 0 0 .0 0 26;635.00 480.15 3 49,750.00 647.01 7:7,170.99 999.Be — 4 14,309.00 2-.13-.-36 $498,317.00 $5,187.09 1 ill $574,384.02 $4,180.18 177.00 9 240-00 10.00 8 40.00 0 3 52.50 2,712.00 4 232.50 $2,899.00 1 124 565.00 3,825.00 133 3,325.00 TOTAL 183 $498,317.00 $11,911.09 1168 $574,384.02 $8,070.16 NOTE: All fee amounts exclude Sac, Wac and State Surcharge. Amounts shown will reflect only permit, plan check fee, and valuation amounts. January 26, 1988 Page 1 CITY OF MENDOTA HEIGHTS PLANNING COMMISSION MINUTES JANUARY 26, 1988 The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, January 26, 1988. Chairman Morson called the meeting to order at 7:31 o'clock P.M. The following members were present: Morson, Anderson, Burke, Duggan, Krebsbach and McMonigal. Henning had notified the Commission that he would be unable to attend. APPROVAL OF Minutes of the November 24, 1987 meeting MINUTES had been submitted previously. Chairman Morson noted a correction on page three, to change the park site cost to $750,000. Commissioner Burke noted that the bottom of page 6 needed clarification. The second to the last line on page 6 now reads "that Plan B be accepted as a large scale community park to be located on the 30 ..." Mr Oxton showed the site plan of the proposed new clubhouse being in the southern portion of Mendakota's property, with Roger's Lake to the West. He noted that the clubhouse will be located on the present 8th green and the course will be realigned. There will be a 200 car parking lot, with the existing parking lot being retained for overflow for 80 cars. Mr. Oxton noted that a future maintenance facility will be located Commissioner Burke moved to approve the minutes as corrected. Commissioner.McMonigal seconded the motion. Ayes: 6 Nays: 0 CASE NO. 88-01, Chairman Morson called the meeting to MENDAKOTA COUNTRY order for the purpose of a public hearing CLUB, CUP for by Mendakota Country Club for a CLUBHOUSE conditional use permit to allow construction of a new clubhouse on the golf course property. Mr. John Carl, Vice President of Mendakota and Mr. Lannie Oxton, from BWBR Engineering, were present to explain the request. Mr Oxton showed the site plan of the proposed new clubhouse being in the southern portion of Mendakota's property, with Roger's Lake to the West. He noted that the clubhouse will be located on the present 8th green and the course will be realigned. There will be a 200 car parking lot, with the existing parking lot being retained for overflow for 80 cars. Mr. Oxton noted that a future maintenance facility will be located January 26, 1988 Page 2 behind the fire station, and the present driveway will become future tennis courts. He also stated the 8th hole will become the 18th hole with a dog leg left and the first hole will tee off from the present 9th hole. The structure will have a 9/12 pitched roof, with generous use of glass in the dining room. One end of the building will be a walkout and the south end will be single story. He stated the structure would look like a large house and.there is space for future expansion. Mr. Oxton noted that the dining room will seat 220 persons and there is a total of 21,360 square feet with an additional 2,400 square feet for cart parking: The building will be concrete block, with wood frame walls and stucco face, and exposed wood timbers at the gable ends. Chairman Morson asked what is proposed for the present building. Mr. Oxton noted that it will be used as a maintenance facility for 3-4 years, then will be demolished and the tees and greens extended to the north area. He also noted that the proposed shopping area of a few years ago is no longer in the plans, as the club needs that land now. Mr. Howard Bream was present and noted that he is willing to dedicate Outlot C to Mendakota and Mendakota would be willing to take it and maintain it. Chairman Morson asked for questions and comments from the audience. Mr. Keith Heaver, a contractor, asked how far the proposed driveway will be from the rear property line of the homes in Mendakota Estates. Mr. Oxton stated that it will be 20 feet away with a berm and plantings between and that the parking lot is generally 4 feet lower than the back property lines. He also noted that there will be 200 parking spaces proposed while the existing lot has space for 175 vehicles. Mr. Heaver asked about the drainage and it was noted it will go .-,. »a.—, t' January 26, 1988 Page 3 easterly and to a holding pond. Mr. Howard Bream asked if there was a landscaping plan. Commissioner McMonigal asked if there was more information regarding signage. Mr. Oxton responded that there is none yet, but it is possible that they will construct a stone arch, but noting is final yet. Mr. John Todd, attorney for Mendakota, noted that when the old clubhouse is torn down, there are no plans for a commercial development, but that does not preclude commercial development in the distant future. Planner Dahlgren felt that the second parking lot could be designed better and Mendakota will work on Howard's scheme. There being no further questions or comments from the audience, Commissioner Duggan moved to close the public hearing at 8:00 P.M. Commissioner Burke seconded the motion. Ayes: 6 Nays: :0 Commissioner Anderson moved to recommend approval of the conditional use permit as requested along with inclusion of the approval of a wetlands permit, with specific limitation to the clubhouse plans as presented this evening but leaving open for final approval of the following: 1. The surface driveway that is now - gravel be made asphalt. 2. That a signage plan be approved. 3. That the second parking lot situation be resolved regarding the driveway along the rear lots of Mendakota Estates. Commissioner Duggan seconded the motion. Ayes: 6 Nays: 0 DATE FOR FEBRUARY It was noted that the regular meeting MEETING date of February 23, 1988 is precinct January 26, 1988 Page 4 Commissioner McMonigal moved to waive the public hearing requirement and to recommend approval of the requested wetlands permit, allowing construction of a single family home within 45 feet of the creek. Commissioner Krebsbach seconded the motion. Ayes: 6 Nays: 0 CASE NO. 88-04, Mr. James Fischer was present to request FISCHER a wetlands permit to allow construction of a single family home on Lot 6, Block caucus night, therefore no evening. meetings are allowed. The Commission chose to have the February meeting on Wednesday, February 24, instead of Tuesday, the 23. Commissioners McMonigal and Burke noted that they will be unable to attend the February meeting and McMonigal will also be out of town for the March meeting. CASE NO. 88-02, Mr. and Mrs. Michael Cleary, 1965 Crown CLEARY, VARIANCES Point Drive, were present to request three variances to allow construction of a 17' x 39 1/2' swimming pool on Lot 5, Block 2, Crown Point. They noted they had written approval from their adjacent neighbors for their proposed pool plans, including the fencing around the pool. After discussion, Commissioner Duggan moved to recommend approval of the following variances: 1. A two foot setback from the house. 2. A five foot sideyard variance. 3. A three foot rear yard variance. Commissioner McMonigal seconded the motion. Ayes: 6 Nays: 0 CASE NO. 88-03, Mr. Arthur Staples was present to request STAPLES, WETLANDS a wetlands permit to allow construction PERMIT of a single family home on Lot 5, Spring Creek Acres. Commissioner McMonigal moved to waive the public hearing requirement and to recommend approval of the requested wetlands permit, allowing construction of a single family home within 45 feet of the creek. Commissioner Krebsbach seconded the motion. Ayes: 6 Nays: 0 CASE NO. 88-04, Mr. James Fischer was present to request FISCHER a wetlands permit to allow construction of a single family home on Lot 6, Block January 26,1988 Page 5 1, The Ponds of Mendota Heights. It was noted that his lot is 110' x 600' and there was a question as to why he would need a wetlands permit, since there seemed to be adequate lot area to construct a home. Mr. Fischer noted that he wishes to preserve as many trees as possible and would leave the wild,grasses in their present state. Public Works Director Danielson noted that most of the lots around Warrior Pond would require a wetlands permit due to the sanitary.sewer main location. Commissioner McMonicjal moved to waive the public hearing requirement and to recommend approval of the wetlands permit for construction of a single family home 75 feet from the water line on Lot 6, Block 1, The Ponds of Mendota Heights. Commissioner Burke seconded the motion. Ayes: 4 Nays: 0 Abstain: 2, Anderson, Krebsbach VERBAL REVIEW Public Works Director Danielson gave a verbal review of the cases that had been before the City Council. ADJOURN There being no further business to come before the Commission, Commissioner Burke moved to adjourn the meeting to a joint .City Council/Planning Commission meeting to discuss proposed zoning ordinance amendments. Commissioner Duggan seconded the motion. Ayes: 6 Nays: 0' TIME OF ADJOURNMENT: 8:45 P.M. CITY OF MENDOTA HEIGHTS MEMO January 28, 1988 i TO: Mayor, City Council and City/ js ator FROM: James E. Danielson Public Works Director, SUBJECT: Parking Lot Lights at City Hall Job No. 8520 INTRODUCTION: At the City Council meeting when the street light bid was awarded using Sterner light fixtures, another supplier. -sent a letter to the City Council complaining that their product, Hitek, was equal to the Sterner fixture. Staff had rejected the Hitek fixture during a table top review. In the letter, they also informed the Council that they were the low bidder and would be supplying their Hitek product at our new City Hall. Council directed staff to use the Sterner model at City Hall to match the street lights. DISCUSSION: Now the City Hall bids are in and the architect is reviewing shop drawings. During his review he determined that a Gardco fixture is being proposed for the parking lot. When the architect informed staff, we directed him to get a quote to substitute Sterner. The quote has arrived and proposes an added cost of $10,823 for Sterner (information attached).. The Gardco fixture was rated by staff during the table top review of street light fixtures and it was selected as an acceptable alternate. The same supplier handles both Gardco and Hiteck and he informed us at the time that we were reviewing streetlight fixtures that his Gardco product was more expensive than the Sterner and that he would only be bidding his Hitek model. We can not now explain why the Gardco fixture is signficantly less expensive than the Sterner. In checking with the City Hall electrical contractor, he has a Sterner quote approximately equal to what our bid was for street lights. RECOMMENDATION: Staff feels that the Gardco is an excellent fixture and have no problem in recommending using it in lieu of the Sterner at City Hall. We have checked with Collins Electrical, our street light contractor, and he feels that we are getting an excellent price. ACTION REQUIRED• Review the information and come to a concensus on whether to allow a Gardco fixture at City Hall parking lot in place of the Sterner. ' Lindberg Pierce, Inc. Architects Suite 710 600 First Ave. North Minneapolis, Minnesota 55403 James H. Lindberg (612) 332-3339 Robert L. Pierce c� January 19, 1988 Mendota Heights City Hall 750 South Plaza Drive Mendota Heights, MN 55120 Attention: Mr. Gene Lange Re: Exterior Light Fixtures for the City Hall Dear Mr. Lange: In the original Specification for the Mendota Heights City Hall, light fixtures from two manufacturers were approved for the exterior parking lot lights; Sterner Executive and Gardco Form Ten. We later learned that the City is using Sterner Executive light fixtures for roadway lighting and Jim Danielson suggested that the City Hall light fixtures match the roadway lights. Lindberg Pierce, Inc. and our consulting engineers, Dunham Associates, felt that it was worthwhile keeping both manufacturers in the Specifications in order to receive competitive bidding. Unexpectedly, the bid for the Gardco Form Ten came in lower than that for the Sterner Executive. We then requested the electrical contractor to submit a price for using the Sterner Executive in lieu of the Gardco Form Ten. The price quoted was an additional $10,823. We feel the two light fixtures are equal in quality and function and the difference in their sizes (Sterner 2011 x 2511 x 811 and Gardco 1911 x 1911 x 1011) would be difficult to notice when they are mounted atop their 241 poles. Therefore, we recommend staying with the original Gardco Form Ten light fixtures. sincerely, Paul A. Ragozzino cc: Jim Danielson, City of Mendota Heights File LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON FEBRUARY 2, 1988 Concrete Licenses:: Bruce Stanke Masonry H. Stockness & Sons Jesco, Inc. Tom Ostertag Masonry Excavating Licenses: Commercial Utilities Johnson Excavating London Construction Nova -Frost Pete Smith Excavating Rauchwarter, Inc. Shamrock Excavating Gas Piping Licenses: Earl Arneson, Jr. Fred Vogt & Company General Contractor Licenses: Albrecht Construction All Season Remodlers Brelje Construction, Inc. D.S. Trudeau Construction Joseph Toussaint Carpentry J.P. Homes, Inc. K & K Heating & Plumbing, Inc. K.W. Dahm Construction Lampert Yards Lemke Construction Major Wood Construction McDonald Construction Metro Summit Builders M.J. Moser Construction Midwestern Mechanical Morgan Fox, Inc. Providence Builders Corp. Stephenson Developments Viking Automatic Sprinkler Heating & Air Conditioning Licenses: Gopher Heating & Sheet Metal Midwestern Mechanical Sign Erecting License: Midway Sign Company, Inc. 1988 CIGARETTE LICENSES: Country Club Markets Fina Serve Mendakota Country Club Somerset Country Club Tom Thumb Twin City Vending Co., Inc. Dept 10 -Admin Dept 50-Rd&Bridge ) 15-Engr 60-Utilties 20 -Police 70 -Parks 28 Jan 1988 Claims Lis g30 -Fire 80 -Planning 90 Cgotwal i } Thu 5;20 PM Citv of Mendota 40 -CEO -Animal Temp Check Number 1 1 Temp. Check y Number Vendor Name Account Code Comments Amount 1 Albinson 05-4300-105-15 Misc silly 346.43 1 - ------ 1 346.43 Totals Temp Check Number i Temp Check Number 2 2 AT&T 01-4210-070-70 1st Otr F H 7.36 2 AT&T 01-4210-050-50 Feb svc 8.42 2 AT&T 01-4210-070-70 Feb Svc 8.42 2 AT&T 15-4210-060-60 Feb svc 8.42 2 AT&T 01-42210-020-20 Feb svc 3.96 10 36. 58 Totals Temp Check Number 2 Temp Check Number 3 3 B&J Auto Supply 01-4305-050-50 Sockets 3.60 3 B&J Auto Supply 01-4330-440-20 Farts 2201 8.77 3 B&J Auto Supply 01-4330-490-50 Farts 305 64.36 i 9 76.73 Totals Temp Check Number 3 Temp Check Number 4 4 Board of Water Comm 01-4425-315-30 Dec svc 75.64 4 Board of Water Comm 01-4425-310-50 Dec svc 14.26 4 Board of Water Comm 31-4460-839-00 ror stop bx 86-12 124.04 12 213.94 Totals Temp Check Number 4 Temp Check Number 5 5 Braun Enpineerinn 08-4220-000-00 concrete test 119.00 5 Braun Engineering 08-4220-000-00 compaction tests 3,185.80 10 3,304.80 Totals Temp Check. Number 5 Temp Check. Number 6 6 Case Power & eq 15-4330-490-60 parts 402 31.93 6 - 31.93 Totals Temp Check Number 6 Temp Check Number 7 7 City Motor Supply 01-4330-490-50 Parts 309 80.33 C8 Jan 1988 Claims List "hu 5:20 PM City of Mendota Heights "emo Check Number 7 Temp. Check 4umber Vendor Name Account Code 7 City iMotor Supply 01-4330-440-_0 14 Totals Temp Check Number 7 emo Check Number 8 8 Dahlgren Shardlow Uban 01-2010 8 Dahlgren Shardlow Uban 01-2010 16 Totals Temp Check Number 8 'emp Check Number 9 9 Dakota County Chamber Comm 21-4490-000-00 9 Totals Temp Check Number 9 'emo Check Number 10 10 DCR Corp 01-4200-600-10 10 DCR Coro 01-4200-600-20 10 DCR Corp 05-4200-600-15 30 Totals Temp Check Number 10 'emo Check Number 11 11 Dennis Delmont 01-4415-020-20 11 Totals Temp Check Number 11 emo Check Number 12 12 Fischers Gas 01-4330-440-20 12 Totals Temp Check Number 12 emo Check Number 13 13 Kevin Frazell 01-4400-110-10 13 Kevin Frazell 01-4415-110-10 26 Totals Temp Check Number 13 emo Check Number 14 Page 'c Comments Amount mise parts 57.24 137.57 Dec Ta 200.45 Dec retainer 1, 24'2. 00 1,442.45 Community svc directory 500.00 500.00 Feb rent 1,642.00 Feb rent 928.00 Feb rent 1, 705. 00 4,275.00 Feb allowance 120.00 120.00 Change/balance tire 8.00 8.00 1/5 mtg 18.49 Feb allowance 175.00 193.49 X988 Claims List Pape 3 S.ZO PM Citv of Mendota Heights :he: k Number 14 ' ^ Vendor Name Account Code Comments Amount -.,-MA RC 01-2072 1/15 pavro i i 73.66 :CMA RC 01-2072 1/29 payroll 73.8E :CMA RC 01-4134-110-10 1/15 R 1/29 payroll 156.94 304.66 :a::s Temp Check Number 14 heck Number 15 5 .inter City Paper 01-4300-110-10 copier paper 29.20 5 inter City Paper 05-4300-105-15 Copier paper 29.20 Z) 58.40 tals Temo Check Number 15 heck Number 16 5 Paul Kaiser 01-4268-150-30 Jan Svc 923.00 923. 00 tals Temo Check Number 16 Check Number 17 7 -om Knuth 05-4415-105-15 Feb allowance 10.00 7 Tom Knuth 29-4415-832-00 Mileage 14.07 7 Torn Knuth 45-4415-849-00 Mileage 1.05 7 ":om Knuth 47-4415-852-00 Mileage 3.78 7 Tom Knuth 49-4415-854-00 Mileage 6.72 7 ,"om Knuth 50-4415-855-00 2.10 7 Tom Knuth 05-4415-105-15 Mileage 6.09 7 Tom Knuth 50-4305-855-00 Survey matls 2.66 46.47 S ta?s Temo Check Number 17 Check Number 18 i 8 Lakeland Ford 01-4330-490-50 Part 304/308 5.44 8 5.44 itals Temp Check Number 18 Check Number 19 9 League Mn Cities 01-4400-110-10 Leg conf Frazell 50.00 9 League Mn Cities 01-4400-109-09 Leg conf Witt 50.00 9 League Mn Cities 01-4402-110-10 1988 Directory -21_50 121.50 i7 ,tats Temp Check Number 19 IS Jan 1988 Claims List Page 4 h_c 5:20 PM City of Mendota Heights Feno Check Number 20 _ Temp. c:-eck Uuurber Vendor Name Account Code Comments Arne unt 20 LELS 01-2075 Feb dues 156.00 20 156.00 Totals Temp Check Number 20 Femp Check Number 21 21 LMCIT HP C/O EBP 01-2074 Feb dental & hoso 215.26 21 LMCIT HP C/O EBP 01-4131-020-20 Feb Dental & hoso 864.98 42 1,080.24 Totals Temp Check Number 21 Femp Check Number 22 22 Metro Waste Control 15-4449-060-60 Feb install 39,848.61 22 Metro Waste Control 14-3575 Feb install 671.15cr 22 Metro Waste Control 17-3575 Feb install 2,468.90cr 66 36, 708. 56 Totals Temp Check Number 22 Femp Check Number 23 23 Minnesota -Conway 01-4305-030-30 Annl inso 225.00 23 Minnesota -Conway 01-4305-030-30 recharoe 38.40 46 263.40 Totals Temp Check Number 23 Fenno Check Number 24 24 Northern States Power 01-4212-315-30 Jan Svc 448.69 24 Northern States Power 01-4212-310-50 Jan Svc 911.76 24 Northern States Power 15-4212-310-60 Jan Svc 896.42 24 Northern States Power 01-4212-310-70 Jan Svc 896.41 24 Northern States Power 15-4212-400-60 Jan Svc 14.00 24 Northern States Power 01-4211-315-30 Jan Svc 385.50 24 Northern States Power 01-4211-310-50 Jan Svc 237.93 24 Northern States Power 15-4211-310-60 Jan Svc 237.93 24 Northern States Power 01-4211-310-70 Jan svc 237.93 24 Northern States Power 01-4211-420-50 Jan svc 162.04 24 Northern States Power 01-4211-320-70 Jan Svc 14.29 24 Northern States Power 15-4211-400-60 Jan svc 344.59 288 4,787.49 Totals Temp Check Number 24 Femp Check Number 25 25 Northwestern Bell Telephone 01-4210-110-10 Jan svc 285.21 -1 !988 Claims List Page 5 7=a''-1 PM City of Mendota Heights 'heck Number 25 - Vendor Name Account Code Comments Amount 3 Northwestern Bell Telephone 01-4210-020-20 Jan Svc 249.77 5 Northwestern Bell Telephone 05-4210-105-15 Jan svc 56.69 3 Northwestern Bell Telephone 01-4210-030-30 Jan Svc 115.86 5 Northwestern Bell Telephone 01-4210-050-50 Jan svc 37.12 3 Northwestern Bell Telephone 15-4210-060-60 Jan Svc 37.12 5 'Northwestern BL -11 Telephone 01-4210-070-70 Jan svc 139.70 921.47 tals Temp Check Number 25 :heck Number 26 5 Cakcrest Kennels 01-4221-800-90 Jan svc 95.00 S Oakcrest Kennels 01-4225-800-90 Jan board 45.00 140.00 tals Temp Check Number 26 Check Number 27 7 Public Emol Ret Assn 01-2062 1/15 Patroll 2,534.39 7 Public Empl Ret Assn 01-4134-110-10 1/15 Payroll 199.61 7 Public Empl Ret Assn 01-4134-020-20 1/15 Payroll 2,236.19 7 Public Empl Ret Assn 01-4134-030-30 1/15 Payroll 9.79 7 Public Empl Ret Assn 01-4134-040-40 1/15 Payroll 98.65 7 Public Empl Ret Assn 01-4134-050-50 1/15 Payroll 198.78 7 Public Empl Ret Assn 01-4134-070-70 1/15 Payroll 114.80 7 Public Empl Ret Assn 15-4134-060-60 1/15 Payroll 69.06 7 Public Empl Ret Assn 05-4134-105-15 1/15 Payroll 253.03 7 Public Empl Ret Assn 23-1143 1/15 payroll 147.19 0 5,861.49 tals Temp Check Number 27 Check Number 28 • S&T Office Products 01-4300-020-20 Misc salys 36.89 • S&T Office Products 01-4300-020-20 Misc SDIYS 18.49 • S&T Office Products 05-4300-105-15 Misc solys 9.94 • S&T Office Products 05-4300-105-15 Message pads 5.97 2 71.29 tals Temp Check Number 28 Check Number 29 9 Satellite Industries Inc 01-4200-610-70 Wentworth rent 44.00 9 Satellite Industries Inc 01-4200-610-70 Ivy Falls rent 44.00 9 Satellite Industries Inc 01-4200-610-70 F H rent 44.00 9 Satellite Industries Inc 01-4200-610-70 Marie Av rent 44.00 6 176. 00 tals Temp Check Number 29 E 8 Jan 1988 Claims List Page 6 'hu 5:20 PM City of Mendota Heights emo Check Number 30 _ Temp. C.-Ieck lumoer Vendor Name Account Code Comments Amount 30 L E Shaughnessy Jr 01-4220-132-10 Jan Svc 1, 042. 05 30 L E Shaughnessy Jr 05-4220-132-15 Jan Svc 90.20 30 L E Shaughnessy Jr 21-4220-132-00 Jan Svc 147.80 30 L E Shaughnessy Jr- 16-4220-132-00 Jan Svc - 2.95 30 L E Shaughnessy Jr 03-4220-132-00 Jan Svc 70.10 30 L E Shaughnessy Jr 14-4220-132-00 Jan Svc 746.50 30 L E Shaughnessy Jr 15-4220-132-60 Jan Svc 185.40 210 2,305.00 Totals Temp Check Number 30 emo Check Number 31 31 Southview Chevrolet 01-4330-440-20 Part 2225 3.07 31 Southview Chevrolet 01-4330-440-20 Cable 2225 13.76 62 16.83 Totals Temp Check Number 31 emm Check Number 32 32 Sun Newsoapers 79-4240-832-00 Hrg not 86-1 79.44 32 79.44 Totals Temp Check Number 32 emo Check Number 33 33 Uniforms Unlimited 01-4410-020-20 Misc Anderson 374.69 33 Uniforms Unlimited 01-4490-030-30 Jacket Maczk- 25.00 33 Uniforms Unlimited 01-4410-020-20 Misc Blackfelner 255.70 33 Uniforms Unlimited 01-4410-020-20 Belt/vest Reyes 27.88 132 683. 27 Totals Temp Check Number 33 emo Check Number 34 34 United Central Trustee 01-4132-020-20 Feb prem 72. 79 34 United Central Trustee 01-4132-050-50 Feb prem 17.04 34 United Central Trustee 15-4132-060-60 Feb prem 8;52 34 United Central Trustee 01-4132-070-70 Feb prem 17.01 136 115.36 Totals Temp Check Number 34 emo Check Number 35 35 United Way St Paul 01-2070 Feb contr 54.50 35 54.5141 Totals Temp Check Number 35 -,988 Claims List Pace 7 PM City of Mendota Heights :heck Number 36 Jendor Name Account Code Comments Amount S Waldor Pumo 22-4330-000-00 Rors stm damace 467.32 5 467.32 tals Temp Check Number 36 -Isck Number 11 37 7 ;,estern Life Insurance Co 01-4132-031-30 Feb prem 146.20 7 146.20 talc Temp Check Number 37 :heck Number 38 5 Metro Area Mgr Assn 01-4400-110-10 1/20 mtg 10.00 B Metro Area Mar Assn 01-4404-110-10 1988 dues 10.00 6 20.00 talc Temp Check Number 38 Check Number 39 9 A T & T 01-4210-110-10 L. D. calls 3.77 9 A T & T 01-4210-020-20 L. D. Calls 5.40 9 A T & T 01-4210-030-30 L. D. calls 1.75 7 10.92 Mals Temp Check Number 39 Check Number 40 0 Apple Computer Inc 01-4620-020-20 Mac Plus 1,848.39 0 1,848.39 tals Temp Check Number 40 Check Number 41 I American Petrofina 01-4320-020-20 Oil 4.74 1 4.74 ,talc Temp Check Number 41 Check Number 42 2 Acro Minn Inc 01-4300-110-10 Misc SDlys 58.08 Z 58. 1418 ,tats Temp Check Number 42 Check Number 43 2 Bullseye Reloading & Soly 01-4305 -020-20 38 Cal smells 130.00 28 Jan 1988 Claims List T'nu 5:20 FSM City of Mendota Heights "smo Check Number- 43 Temp. C.ieck Nu.,,:ber Vendor Name Account Code 43 Totals Temo Check Number 43 Tema Check Number 44 44 Commissioner- of Trsot 01-4211-421-50 44 Totals Temp Check Number 44 'emo Check Number 45 45 Dodd Technical Corp, 01-4300-110-10 45 Totals Temp Check Number 45 Temp Check Number 46 46 D C A 01-4133-031-30 46 Totals Temp Check Number 46 Temp Check Number 47 47 F M A M 01-4404-030-30 47 Totals Temp Check Number 47 Tema Check Number 48 48 Richard Gill 01-4400-040-40 48 Richard Gill 01-4135-040-40 96 Totals Temp Check Number 48 Temp Check Number 49 49 Hardware Hank 01-4305-070-70 49 Totals Temp Check Number 49 temp Check Number 50 50 I C B O 01-4404-040-40 50 Totals Temp Check Number 50 Rape 8 Comments Amount 130. 00 rors 20.41 20.41 Toner cartridges 187.50 187.50 Addtl premium Kaiser 31.00 31.00 1988 Fire Marshall dues 20.00 20.00 Tuition reimbursement 113.00 t Refund medicare deduction 30.51 143.51 ! Misc soly 37.73 37.73 t 1988 Dues 70.00 70.00 L ' 1 '988 29.20 Claims List ;:2-1 PM mtcn splys City of Mendota Heights 'heck Number 51 Vendor Name Fuel oil Account Code Labor Relation Assoc Inc 01-4400-110-10 ;als Temp Check Number 51 'hE -ck Number 52 Eugene Lange 08-4220-000-00 ;a1s Temp Check Number 52 ,heck Number 53 3 Minn Real Estate Journal 01-4402-110-10 tals Temp Check Number 53 :heck Number 54 4 %eedle Janitor Soly 01-4335-310-50 4 Needle Janitor Sply 01-4335-310-70 4 Needle Janitor Sply 15-4335-310-60 tals Temp Check Number 54 Check Number 55 5 Duane Nelson 15-4330-400-60 5 tats Temp Check Number 55 Check Number 56 6 So St Paul Bee Line 01-4330-440-20 6 tals Temp Check Number 56 Check Number 57 7 Suburban Gas 01-4212-310-50 7 Suburban Gas 01-4212-310-70 7 Suburban Gas 15-4212-310-60 I tals Temp Check Number 57 Check Number 58 Page 9 Comment s, Amount Coriloworth session 45.00 45.00 Jan Svc 200.00 200. 00 one yr renewal 45.00 45.00 Mtcn solys 29.20 mtcn splys. 29.20 mtcn splys 29.15 87.55 L S rprs 473.59 473.59 align 2225 25.00 25. 00 Fuel oil 1,026.80 Fuel oil 1,026.80 Fuel oil 1,026.79 3,1-4181-L). 39 8 Jan 1988 Claims List hu 5:20 PM City of Mendota Heights emo Check Number 58 Temp. Check umber Vendor Name Account Cade 58 Barefoot Grass 01-4335-315-30 58 Totals Temp Check Number 58 emo Check Number 59 59 United Electric Co 01-4305-030-30 59 United Electric Co 01-4305-030-30 59 United Electric Co 01-4305-030-30 177 Totals Temp Check Number 59 emp Check Number 60 60 Grant Erigelmann 01-4415-200-70 60 Totals Temp Check Number 60 emp Check Number 61 61 Rebecca Birch 01-4135-020-20 61 Totals Temo Check Number- 61 emp Check Number 62 62 Jahn Maczko 01-4490-030-30 6G Totals Tamp Check Number 62 emp Check Number 63 63 Nancy Platz 01-4135-110-10 63 Totals Tamp Check Number 63 emp Check Number 64 64 Wendie Zimmerman 23-1145 64 Totals Temp Check Number 64 4213 ;rand Total Comments 1988 Lawn care Parts cord Credit Jan mileage Refund medicare dedcution Refund Fica deduction Refund medicare deduction Refund medicare deduction Pace 10 Amount 516.80 — 516.80 384.03 101.9'2 120. 23cr 365.72 35.66 35.66 164.25 164.25 14.30 14.30 105.47 105.47 19.59 19.59 74, 140. 85 - MANUAL CHECKS: 11597 625'00 Dakota County Bank 11598 3,934'52 SCCU 11599 5,627'52 Commissioner of REvenue 11600 10,049.87 Damkuta County Bank llGUl 30,98I.07 City M.H. Payroll Acct 11602 thru 116I8 357.41 City Employees 11619 298.05 flDuane 5elander 11620 29,50 Twin City Frame 11621 99'95 Sears 11622 143.00 Dakota Cty Soil &WtrCons 52,145.89 G.T. $ 126,886.74 l/IG Payroll Deductions It l/I & l/IG SIT 1/I5 FIT, FICA, MEDICARE 1/15 Net Payroll Insurance deduction error I/15 Payroll Wager 12/I9 thru 12/31/87 Award frames Shop Vac F. D. Trees Q CITY OF MENDOTA HEIGHTS MEMO January 28, 1988 TO: Mayor, City Council and City* ity miis for FROM: James E. Danielson Public Works Director SUBJECT: Sewers, Water, Streets Feasibility Hearing Mendota Heights Road/Huber Drive Job No. 8519 Improvement No. 86, Project No. 1 DISCUSSION: Council reviewed a fesibility report for the Mendota Heights Road/Huber Drive project at their first meeting in January, 1988. If you will recall, the construction involves trunk utilities and collector streets so staff proposes area assessments to the entire southeast area for the construction. This hearing was set in lieu of attempting to get petitions and waiver of hearing from all parties involved. One question at the last meeting was whether or not the School District would dedicate their share of the right—of—way for Mendota Heights Road and Huber Drive. The School District has since signed the needed easement documents. I will be prepared to give an oral presentation of the project at the meeting. RECOMMENDATION: Staff recommends that construction is needed and should be ordered in. ACTION REQUIRED: Conduct the required hearing and if Council desires to implement the staff recommendation they should pass a motion adopting Resolution No. 88— , RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICA— TIONS FOR SANITARY SEWERS, WATER, STORM SEWERS AND STREET CONSTRUCTION TO SERVE THE SOUTHEAST AREA OF MENDOTA HEIGHTS (IMPROVEMENT NO. 86, PROJECT NO. 1). City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 88 - RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR SANITARY SEWERS, WATER, STORM SEWERS AND STREET CONSTRUCTION TO SERVE THE SOUTHEAST AREA OF MENDOTA HEIGHTS (IMPROVEMENT NO. 86, PROJECT NO. 1) WHEREAS, a public hearing was held on the 2nd day of February, 1988, at 7:45 o'clock P.M. in the City Hall of the City of Mendota Heights, Minnesota pursuant to resolution duly adopted by the City Council of the City of Mendota Heights on the question of the proposed construc- tion of the following described improvements: The construction of an extension to the City's sanitary sewer system, including appurtenances and incidentals thereto, and the acqui- sition of easements, and the reconstruction where necessary of streets and easements in the area hereinafter more particularly described. The construction of an extension to the City's water distribution system including appurtenances and incidentals thereto, and the acqui- sition of easements, and the reconstruction where necessary of streets and easements in the area hereinafter more particularly described. The construction of a storm sewer system including appurtenances and incidental thereto and the acquisition of easements, in and for the area hereinafter more particularly described. The construction of street improvements consisting of the acquisi- tion of easements and -the grading, stabilization, drainage and bitumi- nous surfacing, and the construction of concrete curbs and gutters on the streets to be situated in the area hereinafter more particularly described. WHEREAS, due publication of the notice of public hearing on said pro- posed construction has been attended to; and WHEREAS, mailed notice of said hearing has been mailed more than 10 days before the date of said hearing to the owners of each parcel situated within the area proposed to be assessed, all in accordance with the applicable Minnesota Statutes, and WHEREAS, the City Engineer reported that the proposed improvement and construction thereof were feasible and desirable and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the area proposed to be assessed for said improvements is situated within the City of Mendota Heights in Dakota County, Minnesota and is more particularly described as follows: Land lying east of Dodd Road, west of Delaware Avenue, north of I- 494, and south of Freindly Hills and Copperfield Developments. WHEREAS, the City Council then proceeded to hear all persons interested in said improvement and all persons were afforded an opportunity to present their views and objections to the making of said improvements. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota as follows: 1. That it is advisable, feasible, expedient and necessary that the City oaf Mendota Heights construct the above described improvements, and it is hereby ordered that said improvement be made. 2. That the City Engineer be and he is hereby authorized and directed to prepare plans and specifications for said improvement. 3. That said improvement shall hereafter be known and designated as Improvement No. 86, Project No. 1. Adopted by the City Council of the City of Mendota Heights this 2nd day of February, 1988. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS MEMO January 28, 1988 TO: Mayor, City Council and Cit t or FROM: James E. Danielson, Public Works Director SUBJECT: Mendakota Country Club Condition Use Permit Case No. 88-01 DTC('. IRRMN! At their January meeting, the Planning Commission conducted a public hearing to consider a conditional use permit to allow the construction of a new club house facility for Mendakota Country Club (see attached staff memos). Howard Bream was in the audience and spoke in support of the new club house, but was concerned that adequate landscaping be provided between the Country Club project and his single family homes to the south. The Country Club agreed to realign their entrance drive to reduce the traffic by the homes and allow more space for plantings. The Planning Commission felt that the reduced drawings provided with the staff reports were too small and were unreadable. I have attached a full size drawing for Council review. RECOMMENDATION• The Planning Commission voted unanimously to recommend approval of the conditional use permit as requested together with a wetlands permit for the maintenance facility. Approval to be made subject to final review and approval of the following: 1. The gravel drive located north of Mendakota Drive is to be surfaced with asphalt. 2. A signage plan be approved. 3. The entrance driveway adjacent to the single family homes be re- aligned to be between the parking lot and the practice driving range. Staff suggests that the following condition be added: 4. Final approval of the maintenance facility. ACTION REQUIRED• Conduct the required public hearing and then if Council desires to implement the Planning Commission recommendation they should pass a motion adopting Resolution No. 88- , RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND A WETLANDS PERMIT TO ALLOW THE CONSTRUCTION OF A NEW CLUB HOUSE AND MAINTENANCE FACILITY FOR MENDAKOTA COUNTRY CLUB. City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 88 - RESOLUTION APPROVING A CONDITIONAL USE PERMIT AND WETLANDS PERMIT TO ALLOW THE CONSTRUCTION OF A NEW CLUB HOUSE AND MAINTENANCE FACILITY FOR MENDAKOTA COUNTRY CLUB WHEREAS, Mendakota Country Club, 2075 Dodd Road, has requested a Conditonal Use Permit to demolish their existing club house and construct a new one according to the plans submitted, dated January 8, 1988 and revised January 13, 1988; and WHEREAS, the Mendota Heights Planning Commission conducted the required public hearing on January 26, 1988 and receiving no adverse comments voted unanimously to recommend approval of the Conditional Use Permit and Wetlands Permit to the City Council subject to the following: 1. The gravel drive located north of Mendakota Drive be surfaced with asphalt. 2. A signage plan be approved. 3. The entrance driveway adjacent to the single family homes be re- aligned to be between the parking lot and the practice driving range. 4. Final approval of the maintenance facility. . and WHEREAS, the Mendota Heights City Council conducted the required public hearing on February 2, 1988 and received no adverse comments. NOW THEREFORE BE IT RESOLVED that the City of Mendota Heights here- with grants a conditional use and wetlands permit to Mendakota Country Club. Adopted by the City Council of the City of Mendota Heights this 5th day of February, 1988. CITY COUNCIL CITY OF MENDOTA HEIGHTS By. Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk CITY OF MENDOTA HEIGHTS NOTICE OF HEARING JANUARY 27, 1988 TO WHOM IT MAY CONCERN: NOTICE is hereby given that the Mendota Heights City Council will meet at 8:00 o'clock P.M. on Tuesday, February 2, 1988, in the City Council Chambers, 750 South Plaza Drive, to consider a request from Mendakota Country Club for a conditional use permit to construct a new clubhouse on the following described property: Parts of the S 1/2 of Section 26, part of the SW 1/4 of. Section 25, and Lots 4, 5, and 6, Joseph's Rearrangement, all in Dakota County, pursuant to the exact legal description on file at City Hall. This property is more commonly known as Mendakota Country Club, 2075 Dodd Road. This notice is pursuant to Ordinance No. 401. Such persons as desire to be heard with reference to the proposed conditional use permit will be heard at this meeting. Kathleen M. Swanson City Clerk 4V vi" ky aseNO v i it 'CI OF MENDOTA-HEIGHTS Afkt + 01�t ",D TA COUNTY `MINNESOTA-T'�� t. 7:7", ;T AP CATIONJOR-CONSIDERATIW�,I' fj; 44%v-A,RVIETT`1 . ?, 11W61 u e.oVAppli tion Fee Dat 'N' 10 �K - *1 k Paid'Sb A in ppii� kP ndakota,Country �`Club' ' i Xq 1pu to", "tk Ajt:Ltj '40 First, kz 41M 'Yaq,3, � I . L, � P , ;� "T 4 i� 55120eR,; 4 "?g"4k, , Address' :R'�'2 0 7 5 �Dodd'� Road, ",-,.Mendota' Heights,.�,I`-"' MN- Wf? Number; & i Street $-mO 4 �X "I'; !l J, 1, Cit Y, State Pl if 4; z io tt, �; v AM A 'W� 454' 28224, T 1- -it - 0., rq:f�,,v, e eph6ne!Number,*- oo. -M- !1. Owner. it, NA, .111, kv� Name :4wHo", SAME","` Initia1 I.:: Nil t First� ;i' k; -A'i. Las A ress:ac -3i dd v J�-, ij"K$ A Numb Street -'j;p 41� 14�5 i,1: City.,, -State, Ot Z ip A "At Street Location' of 'Proj. perty "in', Question 1 4,st1, �"LIM It v,- 1.0f. it- IT I t Prope V, ,egal 'Descripl r ,ion* of Na See Ab'sttactor.,I'sCertifi��te A- �7 , tfi v 'i. 141� w f AyN 10V V, 1 1 q A0:;Type),ofj-.Request: `"�:Rezoning �j A-� xkf* 4;�i� J -iv. Variance K -X- :4 Conditional: it Conditional. Use Permit'for.P.,U. t: Minor', Condit ionalt) Uset Permit-,'k0,i -4- A -4 .I isiona 77. —,,%' P 1 lei anApproval�J 0 kVi. lif tAtmetlan I -q- - %-N�q 4V I ds� germit4 4,;X Other, - k,, 0 A ;,+„u4fit,44V' JOHN J. TODD ATTORNEY AT LAW OFF. (812) 451-5788 1ES- (612) 4S4-1113 1535 LIVINrSTON AVE. WEST ST. PAUL. MN 5s1 18 1-7 a t �,'p �t: ixy��'� ie6%. :Y^; ,r•K"1..ia c5�a Applicable City Ordinance Number. Present Zoning of Property: R-1 Present Use of Property: Golf Course Proposed Zoning of Property: Section Conditional Use Permit Proposed Use of Property: Golf Clubhouse, Parking and Related Facilities Number of people intended to live or work on premises: 10-30 I hereby declare that all statements made in this request and on the additional material are true.. MEN OTA COUNTRY CLUB, INC. Ve Signature of Applicant R be t Coknell resident Dat Received by (title) NOTE: The following plans shall be drawn and attached to this application: A. Applications involving a Variance shall submit the following plans: Date Received Initial 1. Site Development Plan 2. Dimension Plan 3. Landscape Plan 4. Grading Plan B. Applications involving a Rezoning, Conditional Use Permit or Subdivision shall submit the following: 1. Sketch Plan 2. Abstractors Certificate (If the subdivision involves cutting of existing parcel into two or more lots). C. Applications involving a Wetlands Permit shall submit the following: 1. A full & adequate description of all phases of the operation &/or proposed physical changes. 2. A topographic map of the area. Contour intervals shall be drawn at two (2) foot intervals at a horizontal scale of 1" = 1,000' or larger. 3. A detailed site plan of the proposal showing proposed drainage, grading & landsce 4. A site design map showing the location of existing and future man-made features within the site and to a distance of five hundred (500) feet surrounding the site. CITY OF MENDOTA HEIGHTS MEMO TO: Planning Commission FROM: James E. Danielson Public Works Director SUBJECT: Mendakota Country Club Conditional Use Permit Case No. 88-01 INTRODUCTION: January 15, 1988 Mendakota Country Club would like to begin construction on a new club house facility in May 1988. Initially Mendakota will demolish their exist- ing club house and retain their pro shop for use as a temporary maintenance facility. They will then construct a new maintenance facility sometime in the future as money becomes available, they estimate 3-5 years in the future at this time. The City zoning ordinance requires that golf course construc- tion only be allowed by Conditional Use Permit. nT9CTi.CRTnN Mendakota has submitted the attached plans along with their applica- tion, staff has reviewed the plans and offers the following comments: Setbacks The club house (principal structure) meets the minimum setback of 100 feet from a residential lot and 100 feet from a wetlands. The maintenance building (accessory structure) meets the minimum 50 foot setback from the fire hall site but the office is only 60 feet from a wetland, it will require a permit. Parking The parking requirement for a country club is 20 stalls plus one'stall for each 300 square feet of space over 1000 square feet in the club house. Mendakota plans call for 200 spaces, this exceeds the requirement but the Club knows how many spaces it needs as a result of practical experience gained over their many years of operation. Wetlands/Drainage The site plan shows filling in an area that was designated as a storm water holding area for the 100 year flood. This fill will cause no damages other than that the water level in the pond will rise to a higher elevation during heavy storms. There are no new contours shown around the maintenance area and because of its proximity to the storm water holding area, some filling needs to be done to protect the structures from flooding during the heavy storms. High water elevation for the pond could be as high as 886-887 MSL during a 100 year storm event. To protect these buildings from flooding during the 100 year storm a minimum floor elevation should be established above an 887 elevation. Utilities Sanitary sewer and watermain were stubbed into the property to serve the new club house with the Mendakota Estates project. There will be no problem serving the club house, however no sewer or water is immediately available bythe maintenance area. To serve the maintenance area either long services will need to be extended to Dodd Road or an onsite septic system and well will need to be installed. There is also a drainage ease- ment over the area where the maintenance area is shown, if the building are to remain at that location a portion of that easement will need to be vacated. Outlot C Mendakota Estates Outlot C, Mendakota Estates is the long narrow piece of property be- tween Mendakota's driving range and Mendakota Drive. It was offered to the City as park. The City did not accept the outlot, feeling that it would be better to be included as part of the golf course. Outlot C is an unbuild- able piece of property and the City is concerned that it will sit unmain- tained possibly going tax forfeit. Staff feels that it makes sense to have Outlot C as part of the golf course and we encourage Mendakota to acquire the property. Signage There is no signage shown on the proposal. We discussed signage with the architect and he says they have not yet started developing signage or monuments for the site however he feels that an appropriate location for their entry sign would be at the "Y" in the road where one road goes to the residential development (Mendakota Court) and the other to the club house. He would also like some signage at Dodd Road, but that land is all City owned, park on the south side and fire hall on the north. They would like to discuss possible options for locating a sign at Dodd Road and Mendakota Drive with the Planning Commission and City Council. ACTION REQUIRED: Conduct the required public hearing and make recommendations to the City Council on the Conditional Use Permit request, including any conditions that Planning Commission might want attached to the permit, ie. signage location, maintenance facility location. MCI I RECT io ell `2 0 0 oil 0 r------ ......... 00 kv,' C13 :0) 0 Som H— .1, CDW ,I IT Landscape Plan COO t, Md)AKOTA COMM CLUM FU -1 NO", .1. . . .. - i .... I i 4 e a PNew Cfor � MEND AKOlubhouse AS COUNTRY CLUB Mendota Heights, MN New Clubhouse for MENDAKOTA COUNTRY CLUB AFK>FrE= Mendota Hts MN �hwl Mw New Clubhouse for MENDAKOTA COUNTRY CLUB AFK>FrE= Mendota Hts MN PLANNING REPORT DATE: CASE NUMBER: APPLICANT: LOCATION: ACTION REQUESTED: PLANNING CONSIDERATIONS: 26 January 1988 88-01 Mendakota Country Club Southwesterly Quadrant of Trunk Highway 110 and Trunk Highway 149 Approval of Conditional Use Permit for Revised Golf Club Layout and Structure 1. The Mendakota Golf Club has been somewhat of an institution and a dominant fixture in the community since the days well before the formation of the City in 1956. The club (owned by its members) has contemplated for some time the relocation and the development of a new clubhouse southwesterly of the present location at a site overlooking the northeasterly end of Rogers Lake. The redevelopment and relocation will include a new clubhouse, pool, terrace area, putting green, parking facilities, and a driving range. No specific plans for the existing location for the clubhouse and parking area serving it have been submitted. We understand, however, that it is proposed to retain the southerly portion of the existing parking area and expand the fairways into the area to the north. New tennis courts are to be located in the general area of the former driving range, which is included in the proposed layout for the new facilities. 2. The redevelopment of these facilities is made possible by the acquisition of properties from the Perkegwin Group. The remainder of the Perkegwin property has been platted and approved by the City, which includes the construction of a public street to the entrance point proposed for the new facility along the south side of the golf club properties. 3. It would appear that the development of new facilities as proposed represents an asset to the community in the sense that it tends to confirm that the golf club will remain in the community for an extended period of time in the future. Local metropolitan golf clubs have closed and redeveloped their property for other urban uses within the past three decades. Therefore, such a possibility remains an option to most private golf clubs. It would appear that the existence of the two dominant golf clubs within the City these .past many years has been a positive influence on the character, form, and social makeup of the community. The bottom line is that it is good• for the City to encourage the improvement and commitment it represents. Mendakota Country Club, Case No. 88-01 Page 2 4. Mendota Heights zoning ordinance lists golf. courses and country clubs as a conditional use in the R-1 District. All of the properties owned by the club are zoned R-1. The listing is as follows: "Within any R-1, one family district, no structure or land shall be , used for the following uses except by conditional use permit." 7.2(1) "Golf courses, country clubs, tennis clubs, public swimming pools serving more than one (1) family. The principal structure for any of the above listed uses shall be 100 feet or more from any lot in an R-1 District and accessory structures shall be a minimum of 50 feet from any lot." ' (The ordinance goes on to list nine other conditional uses). 5. Conditional uses are, of course, deemed to be permitted, but conditions may be attached depending upon the location, circumstances, and other factors on or near the site. Thus, in this case, conditions attached to the issuance of,,. the permit may be considered. 6. The existing clubhouse is a 16,000 square foot building served by approximately 185 parking spaces. The capacity of the Grill Room (we are informed by the architect) is for 100 persons with a 225 person capacity in the banquet room. Thus, the total capacity of the existing club for dining purposes is approximately 325 persons. 7. The proposed clubhouse will have a total of 20,000 square feet, with 11,200 square feet on the lower level, and 8,800 square feet on the upper level. Parking capacity is proposed to be 200 spaces for the new clubhouse. 8. The parking requirement, as listed in the ordinance for golf courses and country clubs, is 20 spaces plus one for each 300 square feet in excess of 1,000 square feet of floor space in the principal structure. In this case, according to the ordinance, the requirement would be 20 plus 19,000 square feet divided by 300 which equals 83 spaces. Keeping in mind that there may be 36 foursomes on the course at any one time, produces a total of 144 persons. Assuming two cars per foursome, produces a need for 72 parking spaces. 9. The new clubhouse will have a seating capacity for 370 diners, which includes 120 persons in the Grill Room, 30 in the "Board Room", and 220 in the main dining room. The ordinance requirements for "restaurant facilities" is one space per each member of the staff plus one space for every 3 person seating capacity. This produces a need for 123 spaces plus spaces for staff, which may be estimated at approximately 20 staff people. Thus, according to these theoretical numbers, the need may be 83 spaces (the golf club), plus 143 spaces to serve the dining capacity. This totals 226 spaces. 10. We have recently done significant parking analysis for restaurant needs and find that the old formula of one space for every 3 seats is not adequate. A more appropriate number is one space for every 2.5 seats, plus one space for every 15 square feet of floor area devoted to Mendakota Country Club, Case No. 88-01 Page 3 waiting area, lounge, and bar area (in excess of 250 square feet for the total of these uses). 11. The bottom line here seems to be that the 200 parking spaces proposed serving the golf club and the dining capacity of the new clubhouse may be inadequate. We understand from the architect that the club does propose to retain 80 spaces of the existing parking lot that now serves the old clubhouse. This proposal is not submitted in writing and should be discussed at the Planning Commission and Council hearing with representatives of the club. Therefore, it may be appropriate in considering a conditional use permit approval to add a condition that the southerly 80 spaces of the existing parking capacity be retained. These spaces can be used on a valet basis. This brings up the need for having an adequate two-way road connecting this parking area to the clubhouse access area' to the west. It should also be noted that the retention of this ancillary access route to the new clubhouse be retained as an emergency vehicle route in the event that the principal access off Mendakota Drive (a public street) is somehow impeded. The staff and others have discussed this with representatives of the golf club for some time, and we note that the retention of this road is indicated on the plan. 12. We do not have, at this point, proposed sketches or elevations of the exterior of the clubhouse. The design, however, is being prepared by BWBR Architects, a respected and well known architectural firm in the City of St. Paul. Perhaps additional information about the clubhouse itself may be available during the course of the hearings. 13. The applicants have submitted three drawings indicating the floor plan of the club, a grading plan (sheet PL -1), and a landscape plan (sheet PL -2). The grading plan has been prepared by David A. Kirscht, a well known local landscape architect. One item of note is that the plans do not indicate whether the proposed parking areas and driveways are to be curbed. Ordinarily this should be noted on the drawing so as to leave no doubt as to the intention in that respect. 14. We are somewhat concerned about the layout of the parking for two general reasons. One is that the entrance drive is contiguous to the rear areas of approximately 5-1/2 single-family residential lots. The landscape plan proposes to screen this with a series of Norway Pines, which will certainly be helpful. However, this condition is not ideal. Another concern is the fact that the parking area is somewhat complicated. The driveway leads one to the porte-cochere, but the route back to a parking space, particularly to one of the 107 spaces on the easterly side of the lot, is somewhat complicated. The layout does have the advantage of breaking up the lot and keeping some of the inbound traffic away from the first tee and fairway (which was apparently one of the objectives). Also, the design at this point does not include a pathway system, which should be added to provide a means of pedestrian access from the parking spaces to the front entrance of the clubhouse. This could be added in the current design by providing a pathway contiguous to the northerly side of the access drive south of the first tee and fairway. One of the options, obviously, would be to carry the access drive immediately west of the practice tee area, along the north side of the Mendakota Country Club, Case No. 88-01 Page 4 parking area, and then to the entrance of the porte-cochere. The resulting parking lot would be to the south of this access drive, which could then be broken up through the use of parking islands and landscaping. This way, cars seeking a parking spot in the easterly portion of the lot would not have to cross the access for egress traffic (in the vicinity of the middle of the parking area). J 15. In general,. it, would appear that the proposed development has many fine qualiti*es* and would be good for the club, its members, and the community at large. In summary (and subject to the engineering considerations), the following points may be considered appropriate for further delineation and/or specific resolution by condition: a) The retention of an appropriate portion of the existing parking spaces so, as to provide adequate overflow facilities. b) A commitment as to the use of the remainder of the land made redundant* by the new proposed layout (if -any future commercial development is anticipated). c) The retention of the existing utility roadway from the existing parking lot to the new clubhouse location and the standard at which this roadway is to be maintained. The handling of the exterior of the clubhouse facility and ancillary services to the extent in which the design may be available. e) The layout of the principal parking area as it relates to impact on contiguous single-family lots and an efficient and safe use of the parking facility. f) Designation of pathways in the area to serve patrons and guests (in particular the pedestrian access routes to and from the parking areas). g) Final review of engineering, grading, and landscape plans by staff. 7 S T A E H I G W .A Y I c � II M ENDAKOTA GOLF COURSE 81 COUNTRY CLUB / (PRIVATE) I � a a . I 01, 00, i r•.•:::;. �::•:::y:: •:A• •. • :::� :• • FIRE HALL Fv •- SUBJECT PROPERTY - NORTH 7 SCALE. 1"= 400' �'�► -=-_ NORTHERN Lo STATES POWER '— SUB -STATION • • J 'WHEEL_- -_ - - I • • • • 3 • • 1 • • 1 `,o Q • • IRAIL I • • • • • • 0 0 • 0 0 9 • CITY OF MENDOTA HEIGHTS MEMO January 26, 1988 nn TO: Mayor, City Council and City dr�l r_ator FROM: James E. Danielson ✓✓✓✓✓ Public Works Director SUBJECT: Northland Drive Railroad Crossing Job No. 8232 Improvement No. 82, Project No. 6 INTRODUCTION: At the last City Council meeting, Council considered approving fin- ancing for the Northland Drive Railroad Crossing. Mr. John Huber who is an employee of Soo Line Railroad was in the audience and informed the Council that he thought that all railroad crossings had federal or state moneys available for funding assistance. He suggested that we call Bob Swanson at Mn/DOT to investigate the possibility of some funding being made available for this project. nT qr..1 i4 S TnN At Council's direction I contacted Mr. Swanson, Director, Railroad Administration at Mn/DOT and he told me the following about railroad funding: 1. There is Federal and State funding assistance available for im- proving the safety of existing crossings. These are done on a prioritized basis. 2. When a railroad expands its service they pay the costs for the new crossings however when a City expands its street systems the City pays. Mr. Swanson was unable to recall of anytime when the federal or state government has paid for a new crossing involving a City street. 3. Once a crossing is constructed the railroad is responsible for its maintenance. Other Costs As was mentioned at the last City Council meeting, traffic signals could be installed at the intersection by Mn/DOT at anytime. Mn/DOT offi- cials have said they will install signals when they are warranted, which could be soon or never. Current costs for signals are $50,000+ with the costs being split according to entering legs. The City has two of the four entering legs so we would be responsible for 50 percent of the costs. These costs could be assessed, charged to an "off system" M.S.A. improvement, paid out of general revenues or some other source that I can not currently think of. RECOMMENDATION: Staff continues to feel that a railroad crossing is needed at Northland Drive and Trunk Highway 55 (see attached drawing) to help spread the traffic and provide another means of entry to the business park from the west for emergency vehicles. We also continue to support financing the crossing by means of Tax Increment Financing. ACTION REQUIRED: If Council desires to implement the staff recommendation they should pass a motion authorizing the,expenditure of $200,000 from the Tax Increment Fund for construction of the Northland Drive Railroad Crossing. t tw Fat "N' Y: t ' ��`.�,w:pr. ge -tai. xsWA TOWER 2MG ti 4n%ne v M m DALUCIN DRIVE ED, r cr NORTHLAND DRIVE' PROPOSED.- CROSSING NO RT HL AN NORTH POWER C�d. -4- .- .-- . 1. F . .. . . .. . .. . F ------------- V CITY OF MENDOTA HEIGHTS MEMO January 27, 1988 TO: Mayor and City Council FROM: Kevin D./ � ' City Administrator SUBJECT: Parks Program Review Committee Recommendation for Parks Bond Issue and Marketing Program INTRODUCTION: At the meeting of January 19, the Council appointed a review committee to consider the pending parks bond referendum, and to make a recommendation back to the City Council for the size of the referendum and the improvements to be included. Members of the Committee include Councilmember Buzz Cummins, Parks Commissioners Carol Damberg and -Bill Owens, as well as Marketing Steering Committee Co- chairs Bernie Friel, Jim Losleben, and Stan Gustafson. The Committee met with Parks Consultant Barry Warner and City staff on Saturday, January 23 for an initial meeting. The group is getting together again this Saturday morning to complete its work. The purpose of this memo is to update Council on the tentative thinking of the Committee. The Committee's formal recommendation will be presented at the Council meeting Tuesday evening. DISCUSSION• Attached is a copy of the southeast area parks development program as envisioned in the Kensington Plan B materials. Council will recall that the City has the option to acquire the parcels labeled P-1 and P-2 for an agreed upon sum of $750,000. The Committee concensus is that the City should definitely take the opportunity to acquire all the property. The Committee.has also formed a concensus however, that the development program shown is overly ambitious for the community's needs at this time, and can be scaled back to provide a more manageable sized bond issue. Tentative recommendations are to: 1. Eliminate the baseball and parking fields on the west end of the site. r R l 2. Expand one of the three softball fields to baseball field size. 3. Eliminate the hockey rink. 4. Eliminate the lighted tennis courts. 5. Scale back the comfort station from 3,000 to 2,000 square feet. 6. Add a multi -use surface for volleyball, etc. 7. Review the parking lot on the east end to determine exactly how many spaces will be needed, and whether some could be in Class 5 gravel rather than bituminous. Consultant Barry Warner is re -working cost estimates for the project based on these decisions, and will present the results of his work to the Committee at its meeting Saturday morning. The Committee is also considering the possibility of recommending that the ballot referendum have a second question, providing funds for a bike trail underpass near the Highway 110/149 intersection. Overall, the Committee's objective is to keep the amount of the referendum to around $2.5 million. ACTION REQUIRED: A more complete and final recommendation will be forwarded to Council Tuesday evening. The main action to be taken by the Council this Tuesday will be to consider the recommendations of the Committee, and either concur or modify as Council deems appropriate. Formal action calling for the referendum and setting the amount thereof will be by formal passage of a resolution at'the February 16 meeting. KDF:madlr 'N FA4tL PLAN 'SirEF High Density Hio Density 48.6S Acres --- — ---- D 1 44 12 Units, J -SS Acre -3.1 Medium Density 13.60 Acresmoij-4 n(tX/Acre 61.25 Acres Total P-3 PARK - NIgtLbd,,d Park 40.00 Acres A, 0 102. 25 Acres 6 Acres Recrcat* STrE C Medium Density 0 , SrTz z 6S Units.Acres 4.8 Units/Acre N POO P ; High Density I -92 Units 7,8 ..d tylj 11.8 Units/A P-2 PARK - Lakr*wre MLS3 5 A 9.44 Acres Total 0 13.7 Unt 14-4 acre pond) `�'- �t-�.ij pl 1-0 1 STTZ A Sim C ��C`�V %% '! Q ` 1 1 Hf9h Demdty High Density 136 Units, 22.3 Acres > 88 WC3, 7.S Acres 6-1,Yn(UlAcre 11.7 Units/Ac,, > j S,rrE a nigh Density 2S Units, 4 Acres 6.2 Un(LS/A cre PARK -Comimmit 24.6 Acres CITY OF MENDOTA HEIGHTS MEMO January 27, 1988 TO: Mayor, City Council and Citym(q�ator FROM: James E. Danielson Public Works Director SUBJECT: Cleary Variance Case No. 88-02 nTQrTIQQTnM - Mr. and Mrs. Cleary appeared before the Planning Commission at their January meeting to reqeust variances for a new swimming pool (see attached memos). Staff has suggested they relocate the pool's steps to eliminate one of the variances, however the Cleary's explained that they wanted the steps to remain as proposed for safety reasons (better visibility from inside the home). RECOMMENDATION: The Planning Commission voted unanimously to recommend the approval of the requested variances. ACTION REQUIRED: Review the requested variances with the applicants and if Council desires to implement the Planning Commission recommendation they should pass a motion approving; a two foot pool setback variance from the house, a five foot side yard variance and a three foot rear yard variance for 1965 Crown Point Road. January 12, 1988 Mr. Paul Berg City of Mendota Heights Dear Mr. Berg, The purpose 6f this letter is to explain why we are requesting a variance for the installation of a swimming pool in our back— yard. Even though the backyard is smaller than the side yard, the backyard is totally visiable from both the kitchen and the family room in the house. We consequently would be able to see and hear all activity in the pool area at all times. The side yard, on the other hand, is not visible from any room in the house and any sounds coming from that area of the yard are block— ed by the garage. We are consequently applying for a variance for the pool to be installed in our backyard for safety sake. Sincerely, Michael W. Cleary and C. Estelle Cleary 1965 Crown Point Dr. Mendota Heights, MN 55118 January 12, 1988 The plans have been explained to us for the pool that Mike and Estelle Cleary are planning to install in their backyard which would require a variance of six (6) feet from our property line. We understand and agree to the variance. 0, A Signed: ��7t;'Ijz p,ar - 64tt-; du u� /I " Bill and Annette Patient 1951 Crown Point Dr. Mendota Heights, MN 55118 s CITY OF MENDOTA HEIGHTS 9M January 12, 19$$ TO: Planning Commission FROM: James E. Danielson Public Works Director SUBJECT: Pool Variance for 1965 Crown Point Road Case No. 88-02 DISCUSSION: Mr. and Mrs. Cleary, 1965 Crown Point Road, desire to construct a swimming pool in their back yard. The Cleary lot is an irregular shaped one that has a very large front yard because of it being located on a curve. The Cleary back yard is relatively small therefore in order to allow a swimming pool to be constructed, several variances need to be considered: Two foot setback from the house. Five foot from the side yard. Three foot from the rear yard. Staff suggests that if the pool steps are moved to the other side of the shallow end, the rear yard variance would not be needed. ACTION REQUIRED: Review the request with the applicant and make a recommendation to the City Council on the requested variance. r V Applica Name 1; Addr t 14 Tele Street Location of,,Proper "W" Property in Question:,,,� , . :.I :,: I , i• , . .; 1 .1 . • Legal t N t. Description:;f 'Proper' y k!" V 1* -13 11 1A IV 11wo" Pr , 10 V-1 lilt-, 40 "t 41. �4 J 14 �4. A -4 Type'of.,,Request: p 'i g -�l Rezonin�I. -4, t tlili;• • ance �rt 'I" tNll _41 V ;".Conditional Use Permitj� 'Conditional Use Permit -for T U D 11 'g. g rij, 4i, 4""i 4 its? r 1 ,, - - fj t.,, Minor: Conditional, Use�Permit V71 49, -Io, ',iSubdiv isionjApp rovaln , 'I 'Plan Approval Fj;., 'Ile r, Wetlani A4 dsj�Permitl' INI Other f; ;6- !%k 1i 7� tt; =�' I 'i; , I- , A, o; m '41 *}rVAA JR, t' r.,.' i ''ira YY "t r 7"y%j ( _ .{. j „t, %3,{ Y: rgT3: r •li'•':>' • e,; �,.�5. rj� • itt i(� i t'' .1 v s 1: :i•) `'a!, y V 1� tp j .S-_y-'>p'�,tA lot At;_.4, 3 A VVRV�l f. !V-1, J 4 Owner :%``p,. n I' :71� -g,, 'r, Name' I`,; Last-/� First Initial Address:.';. 'Alltl Number & Street 'City State t, Zi 4A i Street Location of,,Proper "W" Property in Question:,,,� , . :.I :,: I , i• , . .; 1 .1 . • Legal t N t. Description:;f 'Proper' y k!" V 1* -13 11 1A IV 11wo" Pr , 10 V-1 lilt-, 40 "t 41. �4 J 14 �4. A -4 Type'of.,,Request: p 'i g -�l Rezonin�I. -4, t tlili;• • ance �rt 'I" tNll _41 V ;".Conditional Use Permitj� 'Conditional Use Permit -for T U D 11 'g. g rij, 4i, 4""i 4 its? r 1 ,, - - fj t.,, Minor: Conditional, Use�Permit V71 49, -Io, ',iSubdiv isionjApp rovaln , 'I 'Plan Approval Fj;., 'Ile r, Wetlani A4 dsj�Permitl' INI Other f; ;6- !%k 1i 7� tt; =�' I 'i; , I- , A, o; m '41 *}rVAA JR, t' r.,.' i ''ira YY "t r 7"y%j ( _ .{. j „t, %3,{ Y: rgT3: r •li'•':>' • e,; �,.�5. rj� • itt i(� i t'' .1 v s 1: :i•) `'a!, y V 1� tp j .S-_y-'>p'�,tA lot At;_.4, 3 A VVRV�l f. !V-1, J 4 January, 24, 1988 The plans have been explained to us for the pool that Mike and Estelle Cleary are planning to install in their backyard which would require a variance of three (3) feet from our property line. We understand and agree to the variance. Signed: Mr. and Mrs. Thomas Spaniol 1941 Crown Point Dr. Mendota Heights, MN 55118 PLANNING REPORT DATE: CASE NUMBER: APPLICANT: LOCATION: ACTION REQUESTED: PLANNING CONSIDERATIONS: 26 January 1988 88-02 Michael W. and C. Estelle Cleary 1965 Crown Point Drive, Crown Point Addition, NE of Hwy 110/35E Interchange Variance to Side and Rear Yard Setbacks and Setback to the House for Swimming Pool 1. The applicants propose to build a 17 foot by 39-1/2 foot swimming pool in the rear (north) yard of their home. The ordinance requires a 10 foot setback to the side yard, rear yard, and to the house. The plan they are proposing would require a variance from the 10 foot setback to 7 feet on the side yard, 5 feet on the rear, 8 feet to the house. 2. The original site plan prepared when the home was built showed a swimming pool in the side yard (east side), with adequate space for the setbacks. That plan, however, has been abandoned as unrealistic and unsafe because the east yard is the garage side of the house and would afford no visibility or direct access to the pool from the major living spaces of the house. The back yard, visible and accessible from the house, is smaller. Therefore, the variances are needed to make it fit. 3. The applicants have included with their submission a letter from one neighbor indicating their agreement with the proposed variance. In our meeting with the applicants they indicated they would talk with the other two neighboring landowners to elicit their responses. 4. From an engineering standpoint, It is more desirable to have an adequate setback for the pool from the house rather than from the adjacent yards. Therefore, the proposed plan keeps an 8 foot setback from the existing house and only 5 feet from the rear lot line. 5. From what the applicants and their pool contractor told us at our meeting with them, it appears that the yard and pool deck will drain adequately under the proposed plan. The rear yard drainage pattern is generally west to east, and the neighbors' yards to the north are slightly higher in elevation than the area where the pool will be constructed. CITY OF MENDOTA HEIGHTS MEMO January 27, 1988 TO: Mayor, City Council and City ' i 1tor FROM: James E. Danielson Public Works Director SUBJECT:- Staples Wetlands Permit Case No. 88-03 Mr. Art Staples appeared before the Planning Commission at their January meeting to request a wetlands permit (see attached staff memos). RECOMMENDATION: The Planning Commission voted unanimously to recommend approval of the permit. ACTION REQUIRED: Review the proposal with the applicant and if Council desires to implement the Planning Commission recommendation they should pass a motion waiving the public hearing and approving a wetlands permit for 727 Spring Creek Circle according to the plan dated January 12, 1988. CITY OF MENDOTA HEIGHTS MEMO January 12, 1988 TO: Planning Commission FROM: James E. Danielson Public Works Director SUBJECT: Wetlands Permit - Spring Creek Acres Case No. 88-03 nTcrtT¢cTnm Mr. and Mrs. Art Staples have purchased Lot 5, Spring Creek Acres (727 Spring Creek Circle) and plan to construct a home on the lot this spring. There is not a location on this lot where a home could be reasonably constructed without needing a wetlands permit. Mr. Staples has been concerned about doing the best he could to locate a home on the site and has worked with staff to come up with the attached site plan. This plan shows a home to be constructed respecting the existing topography and trees and maintaining a reasonable setback from the creek. There is still 12 feet of vertical separation from the home to the creek so staff is not concerned about the home flooding. ACTION REQUIRED: Review the proposal with the applicant and make a recommendation to the Council on waiving the public hearing and granting a wetlands permit for 727 Spring Creek Acres. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Applicant ) / Name: ��7pz-E-s Last First Address: I-7,),3 Sulu Lpiz— Number & Street City Telephone Number:/p _ Case No. d y'0 3 Date of Application //a — o� C Fee Paid /3/ /909 tial- tate Zip o2a � — cY,3 � 7 rBJ Owner Name: 46(/� Last First Initial Address: Number & Street City State Zip Street Location of Property in Question: Legal Description of Property: Type of Request: Rezoning Variance Conditional Use Permit Conditional Use Permit for P.U.D. Minor Conditional Use Permit Subdivision Approval Plan Approval Wetlands Permit Other DATE: 26 January 1988 CASE NUMBER: 88-03 APPLICANT.- Arthur D. Staples LOCATION: Spring Creek Acres Addition, west of Dodd Road, just south of Marie Avenue ACTION REQUESTED: Wetlands Permit PLANNING CONSIDERATIONS: 1. The applicant is requesting a wetlands -permit to locate a single-family home within the customary 100 foot setbick from Spring Creek. The home as proposed would be constructed within 45 feet of the creek. 2. The lot slopes generally to the north and west toward the creek. The home would• be a walkout with first, floor at elevation 870, about one foot above the street elevation in front of the house, at the end of a cul-de-sac, Spring Creek Circle. The lower level would be at about elevation 861, still 13 feet above the water level of Spring Creek. 3. The applicant has submitted a grading plan, indicating that the home can be situated easily on the lot with adequate drainage, with two sides (north and west) exposed at the walkout level. The south side yard would be graded to create a swale draining, to the west. The front yard, north and east of the house, would be graded to drain straight north to the creek. I T I ING CR • CIRC • • W z T - SUBJECT PROPERTY NORTH • SCALE 1"-- 400' cL WESL FY LANF CHER ER LANE IVACA RW • N01�"*H Fn7WAY, 40 FIMANM sfsMs Arthur D. Staples, CLU, ChFC Howard Dahlgren Planning Consultant City of Mendota Heights Howard . . . MONY Associates 200 Park Square Court, 400 Sibley Street St. Paul, Minnesota 55101 612 227-8327 January 6, 1988 As you requested, enclosed is the information we are submitting concerning an application for variance to build a residential home on Lot *5 in the Spring Creek Acres addition located near the intersections of Dodd Road and Marie Avenue. We propose to build as far away from the creek as possible (see site topographical) with minimum tree removal to maintain the natural setting of the property. With a contemplated rear walkout, the proposed natural setting of the house will change little from the existing contour of the lot. We hope this meets the guidelines of existing building codes, etc. I have been a lifelong resident of Mendota Heights and surrounding areas. We presently reside at 1723 Sutton Lane, since 1981, and am married with two children both of whom attend Somerset Elementary School (4th and 2nd grades). We anticipate building a nice home to further enhance the overall community of Mendota Heights and more specifically the Spring Creek Acres area. Thank you for your consideration. ADS/EAS/pja Enclosures: Site Drawing Preliminary House Plans Representing the MONY Financial Services Companies Registered Representative Investment products available through: The Mutual Lite Insurance Company of New York MONY Securities Corp. 1740 Broadway New York, N. Y. 10019 Respec,t�ully submitted . . . r' y Arthur D. Staples Elizabeth A. Staples CITY OF MENDOTA HEIGHTS MEMO January 27, 1988 TO: Mayor, City Council and City,,,*. roator FROM: James E. Danielson Public Works Director SUBJECT: Fisher Wetlands Permit Case No. 88-04 DISCUSSION: Mr. Jim Fisher was before the Planning Commission at their January meeting to request a wetlands permit (see attached staff reports). The Planning Commission had some concerns about setting a precedent by granting this permit and how other lots along the pond were affected by it. I have attached a copy of the approved grading plan for the development so that Council can see how this lot fits with the remaining five. As you can see four of the remaining lots will need similar permits granted. The developer requested having the permits considered at the time of platting, however because the developer was selling lots, not developing them himself it was decided that we would review each permit individually. RECOMMENDATION• The Planning Commission voted 4-0 to recommend approval of the re- quested permit. Commissioners Anderson and Krebsbach abstained because they felt uncomfortable voting for the permit without visiting the site. They apparently would be in favor of the permit if it would in fact preserve some mature oaks but against it if it were only for the applicant's convenience. ACTION REQUIRED:' Review the application with the applicant and if Council desires to implement the Planning Commission's recommendation pass a motion waiving the public hearing and approving a wetlands permit for 1901 Warrior Drive. UJ '�ttT !' ( • ,�i�1 v'I y �o Cr 1 ! ! I !N1 ESS�`� ='"'-= - "cn -p��`. �'y�' �'° — �S,r� �-.II o I y �/�iY�r ot/�/3�.�'•� �S.M 25 / .2ta� s � �- -`� � l Q +� ' � � -.-.. ` `� � ar. I I � o i 1 t I � r `'"�.� � ��,,/i ,.�Cl� pr��. ,,• T '� I 11411 iO d0 \ III tt j t t �! Q I j I II I I I l i l t i 2 i X- •�\ 1� ts'I t .., � � 1�'I I II I�j- 1 ,-t �'y�._..-� ��---- a 70- k,« Lots Ito 6 will be gr qdq individually pending75' I I ILII I �� 3 house Placement. ' I ( )�`I i `i'I �Dc• �►/ / :, � :. � I, � I IIIIIlIIIIII \III ► aloo,jilllllll`�ti`1tlyl� — J� -G/ G -" / „��--�� . f r � . i1 1 � —`_ � ♦ +1� � I 111 �/ � �.%�--•'�� 1W / , ya // �1�1•,. ,._..,.� .i! I I III �_,� ,�//l X11 ,�- � .�' � /il � i 1, �/t i ,. -- -. � � 1 � � I �� ;� ol a I 1c ItI"o, �-. �Illli�it r t t -�-- �' %/ 7s'` 11 t1 ' //�/ //r r l� ' ^ p— '�l!j�llll t I III r �i,r//COQ` \1 ///r/�/ j / / jQ ti {t lit _ ,, •Q'ga�� ,qb a I t ► \ 1 1 ,, / //i /////� i f � / �� I�III II � � I I I, �'. W I I I I I t..,� 1ll��l/j f ` � I• � t �r .,, 11��ly.11l�, I { li``' --- '%� I41-CNAR.Dr BJQRKLU*ND a ,,, I I� I►I I - �11r 0.Jill,tll ilia,MII r, r I i ��``»gill Ilii - mf . �..1 t, - ,`.\--�`_f�l III► �! `�' I r \ o' � j r I,.E RQY M. HANSQN CITY OF MENDOTA HEIGHTS MEMO TO: Planning Commission FROM: James E. Danielson Public Works Director SUBJECT: Wetland's Permit 1901 Warrior Drive Case No. 88-04 nTRrTT.CCTnm January 19, 1988 Mr. Jim Fisher has a purchase agreement with Royal Oaks Realty to buy a lot in the "Ponds" development west of and adjacent to Warrior Pond. He has a condition in his agreement making the purchase subject to the City grant- ing him a wetlands permit (his home is designed to be within 75 feet of the pond see attached drawing). His lot has a low area in the center making it better to construct a home on either one side or the other of the low area, Mr. Fisher would like his home on the pond side, away from Sibley High School. His lot is also on the end of a sanitary sewer main that has an invert elevation requiring him to maximize his basement elevation. This fact also necessitates that he construct his home on the higher ground either near the pond or near Warrior Drive. The contours as drawn need some revising; a 3:1 slope is shown on the driveway and the south side of the lot drains directly into the house. ACTION REQUIRED: Review the request with the applicant and make a recommendation to the City Council on waiving the public hearing and granting the wetlands permit (wetlands permits are required when there is construction within 100 feet of a pond). L Address: Number & Street City :State zip Street Location of Property in,Question: lqoj Legal Description of Property: Type of Request: Rezoning Variance i. Conditional Use Permit _ Conditional Use Permit for'P.U.D. Minor.Conditional Use Permit , Subdivision Approval Plan Approval IX Wetlands Permit Other Case No. 21-61 Lot CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Applicant Name: / / ScArx Date of Application-�� Fee Paid Last First - Initial Address: s� LlJ 7 Tr! S! S7 PAvL MN 5- 5702 ' Number & Street City State zip.",. Telephone Number L&I e2 • Z 9 d'a03 3 1- '`'.„ Owner Name: (� � � � �s• � (�/M-� 1�- Last First Initial Address: Number & Street City :State zip Street Location of Property in,Question: lqoj Legal Description of Property: Type of Request: Rezoning Variance i. Conditional Use Permit _ Conditional Use Permit for'P.U.D. Minor.Conditional Use Permit , Subdivision Approval Plan Approval IX Wetlands Permit Other PLANNING REPORT DATE: CASE NUMBER: APPLICANT: LOCATION: ACTION REQUESTED: PLANNING CONSIDERATIONS: 26 January 1988 88-04 James W. Fischer 1901 Warrior Drive West of Sibley High School Wetlands Permit 1. The applicant is requesting a wetlands permit to construct a single-family home within the customary 100 foot setback from a wetland. As proposed, the rear deck, the nearest portion of the house to the wetland, would be 75 feet from the water line. 2. The. lot is about 110 feet wide but over 600 feet deep. There is a natural high point on the site (elevation 959) about 120 feet back from the water line. Given the more than adequate depth of the lot and the topography which would allow visibility of the pond from the 100 foot setback line, it is unclear why the applicant needs to locate the house as shown requiring a variance. 3. The grading plan submitted with the application indicates a potential problem with drainage on the south side yard where the house is to be built into the high point of the site. The new contour lines drawn appear to direct drainage toward the house and garage, instead of creating a swale which would carry stormwater to the east and west along the south lot line away from the foundation. 4. It is our understanding that the driveway into the lot is already graded substantially as shown on the plan. From the grading plan it appears there might be problems in negotiating the slopes down into and out of the low area in the middle of the site, but we have no more information than is indicated on the plan. 5. Portions of the site are wooded, therefore, the placement and design of the house should minimize the removal of trees as much as possible. 4* H t • r. ti. f t ' • • • • • , 1 , • • • i • • r 4/•. ARIE AVENUE"• rim `1 • •. •; . ,ALL AN PLACE- �• ' SUBJECT PROPERTY ,. . • i • • SIBLEY 4• i O NORTH t t HIGH SCHOOL • • SCALE 1"= 400' _ •.•• •'• • • ,.:.. . , • M 1 1 1 d • r poo G�•'�ANI� ' } 1 ; • r . •. ` CITY OF MENDOTA HEIGHTS MEMO JANUARY 27, 1988 TO: Mayor and City Council FROM: Kevin, City Administrator SUBJECT: Marketing,. of Furlong Area Property for Redevelopment At Council request, I have solicited the attached proposal from Dahlgren, Shardlow, & Uban, Incorporated to put together informational materials which can be used to solicit interested developers for the Furlong area. As you can see, Howard proposes to divide the task into two stages. The first would be an informal, and relatively inexpensive, effort to simply find out what interest there is in the development community. Howard is developing a rough draft of his proposed graphic materials, and I will have that at the meeting Tuesday evening for Council review. The attached letter anticipates the cost of the informal effort to be approximately $720. Howard and I would suggest that we add to this the rather minor expense of including a pre -addressed and stamped post card to be returned by those who would like further information or contact. Attached with the materials you will find a copy of the brochure which the Metropolitan Airports Commission put out for marketing the Acacia Industrial Park. Frankly, I was not impressed that this glossy brochure resulted in that much more expression of interest at the time we were trying to sell the Acacia property. Whether or not we want to go into a more formal and expensive Stage II RFP process is a decision that can await the results of the initial "fishing expedition", and the decision of Resurrection Cemetery as to whether they will participate. ACTION REQUIRED: If Council wishes to proceed with the first phase of marketing the property, it is recommended that they accept the plan as proposed by City Planner Howard Dahlgren, and authorize Dahlgren, Shardlow, & Uban, Inc. to carry out the plan in an amount not to exceed $1,000. (This will be paid from the tax increment district). KDF:madlr attachments ' INCORPORATED CONSULTING PLANNERS LANDSCAPE `ARCHITECTS 300 FIRST 'AVENUE NORTH SUITE 210 t MINNEAPOLIS, MN 55401 612.339.3300 •' s 25 January 1988 Kevin Frazell, City Administrator City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 RE: Highway 55 Corridor RFP Dear Mr. Frazell: The following is a summary of the process and cost estimate for the assembly of a Request For Proposal (RFP) for the' Highway 55 Corridor Area as requested by the City Council at the January 19 Public Hearing. In response to a suggestion by the council we have divided the process into two stages as follows. STAGE I The first stage will consist of a quick, informal pamphlet designed to attract the attention of the development community and inform them of the area's potential development opportunities and constraints. It will also open up communication between the city and potential future developers. Tasks for this stage will include developing locational maps, identifying regional and local context, vehicular access and surrounding use conditions. These graphics will be accompanied by a brief text summarizing the various factors that will affect development in the area. Twenty-five to thirty copies of this information will then be distributed to a selected list of NAIOP members. . Potential developers will be advised to contact: Kevin Frazell, City Admini&ator City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 The anticipated cost of Stage I will be: $720.00 W. City of Mendota Heights STAGE 11 Page 2 This will be the formal RFP and will be developed after the Catholic Cemeteries has completed its land use study, and the land use decisions for the area have been worked out. This will include a more graphically sophisticated brochure specifically geared toward marketing the *area for development based on the new land use plan. The brochure will encourage developers to submit proposals to the city. An example of a brochure of this type is the enclosed copy of the Acacia Industrial Park RFP, prepared by our firm for, the area currently being developed by United Propoerties Inc. Tasks for Stage 11 will be primarily graphic refinements of the Information in Stage I and the inclusion of additional information regarding the future land use plan. The budget for this stage will depend largely on the type of graphic media utilized. We look forward to continued success in our efforts with the City of Mendota Heights in the Highway 55 Corridor Area. Sincerely, GRE N, DA N, SHARDLOW AND USAN, INC. A GRI w ard Dahlgren, President D/vb CITY OF MENDOTA HEIGHTS MEMO JANUARY 28, 1988 TO: Mayor and City Council FROM: Kevin Fr�, City Administrator SUBJECT: Request for Assistance to Special Olympics Attached is a letter from Mr. Bill Redding, 2331 Pueblo Drive, requesting a contribution from our City for the start- up costs of forming a Special Olympics Chapter in the northern Dakota County area. Although I have not had an opportunity to present this to the full Parks Commission, Parks Chair Jim Stein feels that it would be an appropriate expenditure from the Recreation budget. ACTION REQUIRED• If Council concurs with the request, it should pass a motion authorizing an expenditure of $100 toward the start-up costs of the South Region for the Special Olympics. KDF:madlr attachment January 27, 1988 Kevin Frazell, City Manager City of Mendota Heights 750 S. Plaza Drive Mendota Heights, Mn. Mr. Frazell, The Parks and Recreation Departments of West St. Paul, South St. Paul, and Inver Grove Heights have joined to form the South Region for the Special Olympics, which region includes the City of Mendota Heights. To fund this new region we are soliciting $100 donations from each community for equipment and supplies for the Special.Olympians. Your support would be greatly appreciated. Sincerely yours, William Redding Regional Coach I CITY OF MENDOTA HEIGHTS MEMO January 27, 1988 TO: Mayor, City Council and City,416,Aat or FROM: James E. Danielson Public Works Director SUBJECT: Follow up Report on Snowplowing from 11" Snowfall INTRODUCTION: Mayor Mertensotto called me after the 11" snowfall on January 19/20th and asked me to review the results of the plowing operation. The Mayor places a high priority on having the best snow removal operation we can and wants to consider making some changes to improve our efficiency in the future. DISCUSSION: After the Mayor's call I wondered if we had been slower than other communities in removing this snowfall, so I called our neighbors to find out. I called South St. Paul, Eagan, West St. Paul, Inver Grove Heights, Apple Valley and Burnsville. I discovered that most generally everyone started about 3:00 A.M. and took until 4:30 or 5:00 P.M. to finish. This is the same time it took us. Mendota Heights now has 60 miles of street or about 20 miles per snow plow route. In calling around I also found out that everyone felt that our 20 miles per route was the absolute maximum length a route should be (most cities have shorter routes). Inver Grove Heights has 20 mile routes but they have more rural roads that are easier to plow. West St. Paul has the shortest routes at about 13 miles, therefore they finished the fastest. Mendota Heights has three main line routes and two cul-de-sac routes (see attached map). We reviewed the routes this fall and made some modifications to the areas of each route to even out the work after last years construc- tion. After talking with the other cities and comparing our plowing perform- ance, I feel that our maintenance crew did an excellent job on removing this snowfall - it was a particularly difficult snow to handle, wet and heavy and our crew removed the snow as efficiently as other cities with the same route lengths or shorter. Mendota Heights is a growing community and this last snowfall has made me aware of the fact that we are are now at a maximum plowing route length. This summer there will be more miles added to plow and in order to maintain the same level or improve it Council may want to make some improvements. The alternates as we see them are as follows: N 1. Do nothing. The maintenance men did as well as the other cities with similar plowing lengths and they feel that they would be willing to put in the extra time needed to remove large snowfalls should the City want to stay at the same staffing level. 2. Hire one additional man and purchase one more one ton truck with a plow. This alternate would allow the cul-de-sac routes (we now have 81 cul- de-sacs) to be completed faster and then these three personnel would be available to either assist with the main lines or work on parks and trails. 3. Hire two more men and purchase one new 5 ton truck with a plow and wing. This alternate would allow the City to add another main line route. 4. Hire a private contractor. Both South St. Paul and Eagan now use this alternatb. South St. Paul contracts with Pine Bend Paving for a man and a grader to be on call at $75 per hour. RECOMMENDATION: We are currently reviewing our staffing needs and are finding that the City may be in need of hiring at least one new maintenance man should the parks bond referendum pass. This person would be assigned to Parks but would obviously be one more person available for plowing snow in the winter. If we decide not to hire another maintenance man and if Council desires to improve snow plowing response time staff recommends negotiating with a private contractor to be on call for large snow storms. Maintenance staff's pieference is to continue at the present staffing - level. They feel that they have performed as well as the other cities and could continue to do so even with the added mileage. The issue of whether to add another full-time employee would be addressed if the parks referendum passes on May 3rd, and any decision incorporated in the 1989*budget. ACTION REQUIRED: Review the alternatives and give staff direction on which course of action to follow. r _ • po S`�f>rzeN� �ti. 40 o`er g ROUTE 1 - Dump truck. Driver plus wing plow operator RiJN 40 ' 3 ROUTE 2 - Motor grader. One operator 45 ' O -13 I ROUTE 3 - Dump truck. Drive plus NVQ wing plow operator Z�L �° aq "'"s T0N CF• > Cul-de-sacs (80) plowed with two Q VBUT ER LWV 7 One -ton dump trucks q v LILYDALE °P+t, AYE•, �• S i3 1980 POP. 417 PEDWAYS — Next day rT ; a►°LE ��P+RK DR' x T ESKR W Q"Y IVY 'FALLS AVE. + +qy e, PARKS ( Rinks & Drives) - Next day yO � 45 N + JZ 45 ,vY FALLS CT. �4 E YEAn I r+ Is �. xHDL cr lfn SUNSET LA.a' S1 A ¢Av V>� 23 22 35E U ;. N Pl ES v T28N R23N \ C, ,9' V j Q Oa11 3 S` to < COLSH IRE AVE. LA. / d �ya `a`•',I,lo EMERS <VEJ $ oma= AVE.'1X < 4 g Crosby �; uFpRr AVE.r Lake 13 TARN in y21 v1 � LFREMONT AVE.2tlAVE. 45 _3Wrd 2.CARDEN LA. T ..� •.zo OR^I 0'j u J. HIAWATHA AVE. S i. T• BLUFF f +.SIMARO ST. CIRCLE P 1AL� +}h •: i voi AV E. S. NIRIAM ST. J .}: _ lRlA oTo' > 6. JUNCTION LA. a //S`T: c a lomonx rAR ?.JOHN ST. •S\ 4B ®xAM1x1 fume AYE. B. ESTHER LA, ,F R°. S v�: ">e ' ••••C+qE % •' •�E e O .� NEN7FORTH Q0.° - S� Ea • •••C+RfH `'�'• :. S\°\' W MATFIELD 0.tN•\T• a Qe �0. f% r, •�' d AA,,�� EVERcq HE0. ••}i i1• „HGTS�AY Es Q oT.� .f E_DEER TpI3l EEN u KNOLLS 4 < Ci. v 4 ' NIN1 • , -.�I;9; ;;.;.� '.f. ;701. fA :.;.ti; ;T •� '�j YISSISS V FORT SNELLING f:t ;'� _ '�:Cr. ••...'••eAc11EL0riti ••.••,} sBI+1ERSEToovcLLe STATE PARK - — .Ty JAM' qDJ Q S11HRICH LA. g t EN00TA ! `OVERLOOK RD. u 1Qo�� HILL RD. M 1980 POP. 219 t Pike Island R. J ORCHARD' PL. p &bAb MARIE cru AVE.rA� v vMxo a MARIE AVE. ' 1, a ,auclx. l < i z •,1 �� m • J CALLAHAN h'' j GRANA CT. ��' M1LON xlax 3 O u > _• 10Q •R oawr /j'� HENRY SIR AVANiI �' m .<i STRATnO•C1 > E+CLE e� f�rbP 0.\�01• MESLEY LANE ¢ SN. HI011 fW •• pg 3 INlrts 1[rlawrr , o NI N. CIRCLE Ci. $Q, RD. "© < �� H�FREENIT RD. -<+ rii N 7. CROWN POINT OR. W !lam a• .1d „• ULLIGAN VERONICA LA. VAIL F �• `' •Pi a U ; Y �� 5t. i1l S • • LA. s a• > �' FREENA Y RO. 0.0• '' -+ me OR. Y"� < S. rREEM*a C 1 �m[x 1 VIL70gIA KAY AVE. Oda CROWN s lawKA CT. PL. • 0 11 r •:r, ..; �iL,.• + �' r ..:•:1ti't•:' ,.. N FRONTAGE 0.°• �? y� RD• C °• Cl�':.MECNOiAti .,.,... .. �li •.•.• .. ••{� •••••••• F' d* :�:• Ic40flt7[f0+ ;�i3r7 1 11 ' FRONTA w c a•n[e lr •' 1�b • ♦ �� N oxo 'MARY ADELF ,�„pAKOTAGBI►ITM CLUB D1ENDOTA HEIGHTS **" .� 1980 POP.7288 CENTER P01NTE N N j S. PLAZA OR, frT' OR. OWtA MR I xlel RIxR R. 55 < -+ i1e7exN/ 1 U W :s YAxVlxe rIK1i1.. =HCRE AVE. 411n RiR, ti CURLEY rim 613311} Nro leR. C I 5 tiW r. roo .In R. 3J,1+ ACACIA BLVD. Algu.rta ¢ +yE \P� s,Et%NXO + $ x i. N�"wlxlw R. N2Je Lake 0 a6 q,�� ' ro fp1pnlocclC i. 31 HOKAH AVE. �• HN00T CULLEN AVE. ,;1 ssgla " OR i NAINIENANCE — — VICTORY AVE. a- NY — — C •, 4' t i ¢ a Af -AN r LEMAY ►�E' FURLONG AVE. �a NACON WHEEL = o Wu, <•� µ 31 KENDON AVE. zo O NTR a g DIECpq< i LA. I G 2 0 LAKEVIEW 2 15 16 NAv Q r 4<r Ol�Z 351 .AK CHERI LA. +. AVE. L. ay ti AEO ! l! i \ '� I ✓ ~ Lake BLUEBILL DR, Rogers L4ke "I : c MOti<p<C'ki' o u �� a S 13 ' wIw o[ o < LAKE OR. !< t APACHL 44 a� 'ir ar•'"esltme 2 PERRON RD. G 9.Art. tertA s D; u c J R, R. ��,N, n2 Y 5T. IT s ENTEl"Is ` PS To. YEOALCION DR. 1a F $ Y,>1�� r E sura. � �� 0. �t_o;r. • it. Pow � �,f c MENOOIHEIGHTS � tni MENOOTA IIEICNTS > RD. 8 1,9 a •'MIL3.wurt ,9, 61 494 y 1\1 \\\ \\1 \V RD. �> < f BLUE GENTIAN R0. /I I2eN R7!■ / 'JI 7, I I TRAr'P AVE. �. 35E• A' 149 eavy,snow ook longer ■ 0 remove, in.,,,,, i I I Y 17 1 -41 L outh"Suburbs-'* Conrad deFiebre t ff Writeri a -w-1. qokl )t/' hen t e,Twin Cities' biggest snow- ■ torin in two years piled up to 14 1 ches deep on some south suburban treets last week, Eagan Mayor Vic Ilison was one of thousands of peo- e who couldn't get to work the next Il . Ivi orning. is cul-de-sac was snowed in and the lowing crews played no favorites. In 1�ct, said City Administrator Tom .Hedges, the last of Eagan's 200 miles' f streets was not cleared until 7 p.m. an. 20, 15 hours after the plows ent out. Normally the job takes 12 ours, he said. I t was a common experience roughout the southern suburbs, I hich received much 'more snow'' an othef parts of the metropolitan rea Officials in several suburbs said (hey received plenty of complaints tom snowbound residents, but add - 1probd that the wet, hdavy snow caused w unexpected lems. . , ,People had forgotten what ifs like to have a.storm,". Hedges said. been spoiled for the last two ; We"' ears. om'e people whose 'streets* were Imong, the first to be cleared during the last' major storm, in 1985, may 6ave had to wait longer last week, he Jaid, because thegrowth-of Eagan has -changes - in 'plowing ecessitated,,z,-,,.,, Nrou "A Sno3v<depth readings this -week were ^`i8inches in Rosernount,.14 inches at the Minneapolls:St. Paul Internation- al Airport, I I inches in St. Paul and only'S inchesAn the far; northern suburbs.`, A.�A�A� ;A i : "That -was really a -very. difficult i storm for us," said- Chuck'Siggerud, Burnsville public' works 'dirdc'tor. "There's a kind of relearning of what it takes to move a heavy snow like that. You have trouble even steering asnowplow.".%,", It look two hours longer than usual to clear Burnsville's 205' miles of, streets, he said. Bloomington, which got about 10 inches of snow covering its 370 miles of streets Jan. 19, still hasn't com- pletely recovered, said Russ Lang- seth, public works. director. "We still haven't got all the sidewalks plowed," he said. in addition, much of the heavy snow was packed down before it could be plowed, making for some rough side streets, he said. j 10a UP= BLEY MEMORIAL HIGHWAY) 5 q l i (,6_ - ,yo, r /llDor c.. 59' yf �J I"w. s - - --- . 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