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1992-11-17# ♦ CITY OF MENDOTA HEIGHTS , DAKOTA COUNTY, MINNESOTA AGENDA November 17, 1992 - 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of November 4 Election Canvassing Board Meeting Minutes. 5. Consent Calendar *** * a. Acknowledgment of the October Treasurer's Report. b. Acknowledge Receipt of October.7, 1992 NDC-4 Meeting Minutes and October 22, 1992 NDC-4/NDCTV Meeting Minutes. c. Adoption of RESOLUTION NO. 92-77, Resolution Accepting Work and Approving Final Payment for Northland Drive Rail- road Crossing and Termination of Escrow Agreement. d. Adoption of RESOLUTION N0. 92-78, Resolutian Authorizing the City to Enter into an Agreement with �zDOT for Road Life Compensation for Mendota Heights Road. e. Approval of Park Reservation Policy./Softball Tournament Policy - RESOLUTION N0. 92-79. f. Acknowledgment of the November lOth Parks and Recreation Commission Minutes. g. Approval of the List of Contractors. h. Approval of the List of Claims. i. Approval of Probationary Period and Authorization for Progression to the Level of Maintenance II - Gary Pike � Ead of Consent Calendar 6. Public Coamnents 7. Unfinished and New Business ** a. Ivy Falls Creek Informal Hearing. ** b. Discussion on Storm Water Drainage Utility Ordinance and Policy. c. Discussion on Associated Bureaus Developer's.Agreement. � d. Discussion on Community Air Noise Update. e. Discussion of Park Dedication Fees. * f. Discussion on Police Prosecution Legal Fees. 8. Council Comments • 9 . p,d j ourn . Auxiliary aids for disabled persons are available upon request at least 120 hours ia advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452-1850 with requests. CITY OF MENDOTA HEIGHTS �i: • November 17, 1992 T0: Mayor and City Council FROM: Tom Lawell, City Administr SUBJECT: Add On Agenda for November 17th Council Meeting Two items have been added to the Agenda (*). Additional information has been submitted for items 7a. and 7b. (**). Item 7g., The List of Contractors, was inadvertently left out of Council's packet. The List has been attached for your review and approval ( * * * ) . 3. Agenda Adoption It is recommended that Council adopt the revised agenda printed on green paper. 5g. Approval of the List of Contractors Please see attached list. 5i. Approval of Probationary Period and Authorization for Progression to the Level of Maintenance II - Gary Pike Please see attached memo. � 7a. Ivy Falls Creek Informal Hearinq Please see attached letters as submitted by three Ivy Falls Creek residents. 7b. Discussion on Storm Water Drainage Utility Ordinance and Policv � Please see attached memo and proposed hearing notice. 7f. Discussion on Police Prosecution Legal Fees Please see attached memo. MTL:kkb 6 CITY OF MENDOTA HEIGHTS DAROTA COIINTY, MINNESOTA AGENDA November 17, 1992 - 7:30 P.M. 1. Call to Order 2. Roll Call t 3. Agenda Adoption 4. Approval of November 4 Election Canvassing Board Meeting Minutes. 5. Consent Calendar a. Acknowledgment of the October Treasurer's Report. b. Acknowledge Receipt of October 7, 1992 NDC-4 Meeting Minutes and October 22, 1992 NDC-4/NDCTV Meeting Minutes. c. Adoption of RESOLUTION NO. 92-77, Resolution Accepting Work and Approving Final Payment for Northland Drive Rail- road Crossing and Termination of Escrow Agreement. d. Adoption of RESOLUTION N0. 92-78, Resolution Authorizing the City to Enter into an Agreement with MnDOT for Road Life Compensation for Mendota Heights Road. e. Approval of Park Reservation Policy/Softball Tournament Policy - RESOLUTION N0. 92-79. f. Acknowledgment of the November lOth Parks and Recreation Commission Minutes. g. Approval of the List of Contractors. h. Approval of the List of Claims. End of Consent Calendar 6. Public Comments � 7. Unfinished and New Business � a. Ivy Falls Creek Informal Hearing. b. Discussion on Storm Water Drainage Utility Ordinance and Policy. c. Discussion on Associated Bureaus Developer's Agreement. d. Discussion on Community Air Noise Update. e. Discuss of Park Dedication Fees. 8. Council Cammea�s 9. Adjourn Auxiliary aids for disabled perso�s ar a� least 120 hours in advaace. If a hours 3s rece3.ved, the Ci�y o£ Men:dota attempt to provide the aids, however, oa shart notice. Please con�act City 452-1850 with requests. e avail.able upo� request natice of less thau 120 He3.ghts will make every this may nat be passibl.e Administration at G CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Election Canvassing Board Meeting Held Wednesday, November 4,1992 Pursuant to due call and notice thereof, the regular meeting of the City Council, meeting as the Election Canvassing Board, was held at 5:30 o'clock P.M. at City Hall, 1101 Victoria Road, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 5:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Blesener, Cummins and Smith. Councilmember Koch had notified the Council that she would be absent. The City Council, acting in its capacity as Election Canvassing Board, accepted the results of the casting and canvass of votes in the November 3, 1992 General and City Election, as presented by the City Clerk, and as follows: Mayor Mertensotto Witt Herzog Write-ins Undervotes Overvotes Total Pct 1 2 . 3 4 5 Total 879 693 467 597 587 3223 594 387 3'60 419 277 2037 330 155 152 216 95 948 5 1 8 2 4 20 123 120 78 80 90 491 0 0 0 0 0 0 1931 1356 1065 1314 1053 6719 Councilmember Pct 1 2 3 4 5 Total Krebsbach 953 743 • 607 599 568 3470 Huber 948 646 437 586 335 2952 Weinzettel 620 294 313 587 357 2171 Duggan 362 311 251 272 386 1582 Engel 178 138 1;21 89 48 574 Write-ins 3 1 .12 2 3 21 Undervotes 796 577 3�89 491 409 2662 Overvotes 2 2 �0 2 0 6 Total 3862 2712 2130 2628 2106 13438 � Ayes: 4 Nays: 0 Ayes: 4 Nays: 0 ATTEST: � Couricilmember Blesener moved that the � � ,Canvassing Board find that Sandra Krebsbach. �and John Huber are elected to the City 1Council for four-year terms and that Charles ;E. Mertensotto is elected Mayor for a two- • year term. Councilmember Smith seconded the motion. - Councilmember Blesener moved that the meeting of the Election Canvassing Board be adjourned. Councilmember Cummins seconded the motion. TIME OF ADJOURNMENT: 5:40 o'C1oCk P.M. Kathleen M. Swanson - City Clerk Charles E. Mertensotto Mayor J � CITY OF MENDOTA HEIGHTS TREASIIRER'S REPORT. OCTOBER, 1992 DAROTA COIINTY S.TATE BANR Checking Account 2.00� Savings Account 2.75% C.D. Rep. 2.85s Collateral - Bonds Gov' t . � Guar . , CHERORFsE STATE BANR C.D. due 3/10/93 Q 2.87% Saving Cert. 2/24/93 @ 3.05� Collateral - Bonds Gov't. Guar. BALANCE $ 165,906.25 $ 552.92 0.00 $ 166,459.17 $ 500,000.00 $ 100,000.00 $ 350,000.00 S 13.952.59 $ 363,952.59 $ 500,000.00 $ 100,000.00 9 COLLATER AT• $600;000.00 $ 600,000.00• Value 10-30-92 (est.) FNMA 7.30� 12/2/98 FBS $ 499,695.50 $ 520,000.00 Fed. Farm. Cr. 6.7o Notes Due 12-5-96 (FBS) $ 500,008.00 U.S. Treasury S 5/8� 5-15-93 Notes (FBS) $ 498,671.88 GNMA Mtg. Pool 90 (PRU) $ 223,269.34 FHL Mtg. Pool 8% (PRU) $ 312,743.41 FBS Bk Accept. 1/11/93 @ 3.24°s$1,488,112.50 FHL 7 1/2% Mtg Pool @ 98 5/8 (.79 factor) 575,000 (PRU) $ 369,683.25 U.S. Treasury Money Mkt (FBS) $ 61,592.71 Gov't. Securities Fund $1,002,470.00 Zero Cpn T.Bds 7.9� - 2011(J&M) $ 197,530.00 TOTAL FIINDS AVAILABLE: $5,684,188.35 Funds Available 12/31/91 10/30/91 $7,013,620.57 $3,772,901.00 Rates Moaev Oct 30 Bank Fid Escrow Funds (American National Bank) 10/31/92 City Hall Buildings Railroad Crossing TOTAL LES:kkb $ 15,945.49 $175,282.00 $191,227.49 Market 2.45� 2.95� $ 502,500.00 $ 515,000.00 $ 240,000.00 $ 320,000.00 $1,490,000.00 $ 380,000.00 $ 686,888.00 $1,950,000.00 $ 199,950.00 � �t NORTHERN DAKOTA COUNTY CABLE COMMliNiCAT(ONS COMMISSiON , 1535 Livingston, Suite 101 �� 612/450 891M�� FAX 61%450-9429 M� M 0 R A N D U M T0: City Mayors and Administratars/Cierks: Inver Grove Heights Lilydale Mendota Mendota Heights ✓ South St. Pau7 Sunfish Lake West St. Paul FROM: Holly Yerigan, Executive Direc�o RE: NDC4 MEETING MINUTES DAi"E: 6 November 1992 Enciosed please find a coov of the minutes f rom the Octflber 7th Northern Dakota Caunty Cable Cammunications Commission (NDC4) full Cammission meeting and the Qctober 22nd Jaint t�OC4jNOCTV meeting which were app�-oved at ti�e NOC4 full Commission meeting an November 4th. Please distribute copies of these minutes to yaur city cauncil members. If you have any questions regarding this memo or the enclosed minuies, piease cantact me at 450-9891. %� EC1CS. .:t a. � A s? � NORTHERN DAKOTA COUNTY CABLE COMNUNICATIONS COMt�ISSION FULL COMMISSION MEETING October 7, 1992 . The Commission meeting was called to order by Cha�ir John Lagoo at 7:00 p.m. 1. ROLL CALL - Members Present: Alvin Boelter, Lucille Collins, Ken Henderson, Jodelle Ista, John Lagoo, John Lamey, Ed Mullarky, Ron Rogosheske, Sandra Shirley, George Tourville, and Dick Vitelli�. Members Absent: Henry Hovey and Jill Smith. Also Present: Fran Zeuli (Continental Cablevision, Liz Witt (NDCCTV), and Paul Fischer (citizen); Mike Sokol, Legal Counsel (8:45 p.m.). Holly Yerigan and Joy Curtin, (staff). 2. AGENDA - It was.suggested Item 12A (Subscriber Complaint) be placed after Item 3 to accommodate the citizen who had come to participate in the discussion of the complaint. Motion 10.7.92.1 to adopt the revised Agenda was made by J. Ista, seconded by J. Lamey, and unanimously carried, 3. CONSENT AGENDA - J. Ista pointed out that the person seconding Motion 9.2.92.5 was not clearly identified. The Recording Secretary will review the " tape to determine who seconded the motion and correct the minutes. Motion 10.7.92.2 to approve the September 2, 1992 NDC4 meeting minutes as they will � be corrected was made by J. Ista, seconded by- J. Lamey, and unanimously carried. At this point in the meeting, Chair Lagoo we.lcamed the new West St. Paul representative, Sandra Shirley. Those present introduced themselves. Motion 10.7.92.3 to approve the NDC4 List of Claims for the period 9/3/92 - 10/2/92 was made by R. Rogosheske, seconded by K. Henderson, and unanimously carried. 4. SUBSCRIBER COMPLAINT - Chair Lagoo introduced Paul Fischer who explained he had voiced a complaint to Continental for not providing the Sci-Fi Channel. He wrote a letter of complaint to the Commission regarding tlie same matter. Fran Zeuli, System Manager at Continental Cablevision responded that the Science Fiction channel has had some difficulty getting ,established. Continental's policy regarding which channels =to show are the result of financial considerations along with concerns on the viability of. the service. Continental hopes to put together some different�service configurations that may include adding the Sci-Fi channel by early 1'993..- � , In response to an inquiry about the status of MSC negotiations, F. Zeuli stated that MSC is being looked at very closely. Wowever, financial considerations are still a major drawback. He pointed out that the door is still open to discussions between Continentai and MSC. Now�that the St. Paul negotiations have been settled, more efforts can be focused on the MSC issue. G. Tourville noted that NDC4 is willing to,assis� Continental tb resolve the �-- MSC issue. � � NQC4 Neeting Minutes Octaber 7, 1992 Page 2 5. REPORT FROM CONT'INENTAL - F. Zeuli presented a check in the amount of �50,000 for the Year 8 Equipment Grant. He reported that Randali Coleman, Continental's Regional Manager, would like to attend the nex� meeting to discuss and respond to questions regarding the St. Paui�sett�emen� and its impact on the Northern Dakota County system. 6. OFFICERS' REP�RTS - No reports were given. 7. ELECT VICE-CFlAIR - Chair �agao attnounced that the pasition of Vice Chair needs to be filled since Ken Hanson, who was the Vice Chai,r, no longer sits on the Cammission. H. Yerigan advised that normai electic�n procedures shoulc! be followed to elect a Vice Chair ta complete the term. J. Lamey nominated Jodelle Ista; L. Gol7ins nominated K. Nenderson. J. Ista withdrew her name as a candidate. Motion iq.7.92.4 to close the nominatians was made by G. Tourville, seconded by E, Mullarky, and was unanimously carried. 7he Commissian cast a unanimous bailot for Ken Nenderson to complete the term vacated by Ken Hanson as Vice Chair. Chair Lagoo stated that Ken Hanson had also served on the 8uilding Cammittee and that position also needs to be'filled. Lucil3e Coi3ins volunteered to fill the position. Motion 10.7.92.5 to appaint Lucille Callins to serve on the BuiJding Committas was made �by J. Ista, seconded by J. lagoo, and unanimausiy carried. Representatives fram the Commission who serve on the Corr�nittee are Lucille Collins, John Lagao, and Jill Smith. 8. RATIEY ACTIONS OF THE EXECl3TIVE C(}bihfZTTEE - A, Addendum to Purchase Agreement: wi th the NOC4 Executi ve Commi ttee ar paying them $2,000 in order to exter Matian 10.7.92.6 to accept the Adder K. Menderson and seconded by L. Cc Shirley raised a questian on whethe should be approved if the Commissior 011t Of S8V�i1 Cl'�'18S �Q 1'�S R@S{}�t2t project. G. Tourville explained t power by the Commission at the prev� the selle�'s for the extension. Agreement extension is not connectec H, Yerigan explained how negotiations � the sellers transpired tha� resuited in � the Purchase Agreement ta October 30th. �um to the Purchase Agreement was made by llins. piscussion followed in which S. r the Addendum ta the Purchase Agreement has not yet received the approval of six ion asking them to condone the builcfing �at the Execu�Give Committee was granted ous Ccx�unission meeting ta negotiate with le further explained that the Purchase with the Resolutian. and that seekinq ar� extensiorr �o the Purchase Agreement under these circumstances is not an unusual business practice. A question was asked an termination af the lease on the space currently used for i�e adminisira�ive offices. EE. Yerigan explained that City Center Plaza has been willing to affer a month-by-month shart-term iease wiih a 30-day vacation notice to be given�. A vote was taken on the motion and passed with S» Shirley and D. Vitelli vating No. B. Resolution to Cities: Chair Lagbo reported that, in view of questions raised by �member cities regarding the building project, the Executive �. Comm�ttee agreed it would 6e in the best interest af the Commission to formulate a Resolution that would allaw each city to consent to the • NDC4 Meeting Minutes ' October 7, 1992 ` Page 3 ` � • . , . • Commission continuing with the building project. The Resolution would also satisfy a request made by Southview 'Bank. The Resolution has been'sent to all the member cities and to date has•been unanimously approved by the cities . of Mendota Heights and Sunfish Lake. Discussion followed on the purpose of the Resolution and the impending action on the part of the City of West St. � Paul to take their questions to the Attorney General's office for an opinion. . After lengthy discussion, Motion 10.7.92.7 was made by K. Henderson and seconded by Ron Rogosheske to approve taking the Resolution to the member . cities for approval. It was agreed to table voting on the motion until legal . counsel arrives and can address a question regarding the number of cities that need to approve the Resolution before it becomes effective. 9. IGH LINE EXTENSION - G. Tourville explained that there are portions of Inver Grove Heights that lie outside the initial service area as defined in the Franchise Ordinance. People l.iving outside this area are not likely to have access to cable at a reasonable cost in the foreseeable future. G. Tourville proposed that representatives f rom Continental meet with the Commission and city representatives to discussion options to provide cabie to these areas sooner than what the Franchise Ordinance allows. He recommended holding a meeting of Inver Grove Heights people affected by the line extension matter based on inquiries received by Continental. Staff was directed to coordinate . setting up a meeting time with Inver Grove Heights city representatives and Continental. It was also suggested that tapes be made available to these interested citizens so they can view the types of programs availabie on ��• access channels. 10. LEGISLATIVE UPDATE - H. Yerigan higfilighted provisions of the cable bill recently passed by the U.S. Senate and House�of Representatives. Discussion foilowed on some of the issues. She reviewed a memo from Miller & Holbrooke addressing same of the duties the FCC is charged with as a result of the passage of this bill. Discussion followed on whether the Commission may want to provide the FCC with comments and input regarding these regulations. It was agreed that the Commission should comment;• staff was directed to investigate the process to provide camments and at what cost: Depending on the cost it was suggested that the Commission may go through NATOA to comment. 11.� EXECUTIVE DIRECTOR'S REPORT - B. Regional Channel Funding Request: H. Y�rigan brought up for discussion a letter f rom Metro Cable Network - Regional Channel 6(MCN) requesting a $1,400 donation. She explained that money has been��budgeted for 1992 for this purpose. A question was raised on playback of NDC tapes on the channel. It was explained that there is no policy as such, but in the past NDC has had tapes played for a fee. Motion 10.7.92.8 to deny the Metro Cable Network request for $1,400 and advise them the Co�rnission may reconsider their decision if MCN agrees to provide some of the items they listed in their proposal was made by R. Vitelli. The motion died for lack of a second. After further discussion, staff wa� directed to invite MCN representatives to make a presentation to the Co�mission at either the November or December Commission meeting. :N NDC4 Neeting Minutes OCtober 7, 1992 , Page 4 • , � . C. Producer Recognition Award Ceremony: H. Yerigan annaunced that the Producer Recagnition Ceremony wili take place on Thursday, October 22nd at Drover's Inn in South St. Paui. The� reception wi11 begin at 6:�0 p.m. and the ceremony will begin at 7:00 p.m., This event is to award producers for their effo�ts throughout�the past year. ' 9. 8!lILDING UPDATE — H. Yerigan repar�ed that the architect sent bids out to general contractors. The opening af the bids will take place on Friday, October 16th at the Nt}C4 affice. A joint meeting of the Commission and NOCC7V will have to take place sometin�e in October to award the contract. It was ag�eed to meet at Drover's It�n on Thursday, Oc�ober 22nd at 5=00 p.m, to take action an the bids. G. Tourvilie suggested that the Resolutian and bond issue be taken before the City of Inver Grove Meights an the same night. It is possib7e another extension to the Purchase Agreement will be necessary. This wiii be discussed at the joint meeting t�n October 22nd. Oiscussion followed on the Comritissiott's poiicy decision to pursue locating a faciiity and the rights of cities to agree ar disagree. Legal Counsel Update: l.egal Counsel, M. Sokol arrived at this point in the _ meeting and advised that, in his opinion a simple ma�ority• would be �. sufficient to ailow the Resoiution to became effective. He explained that :� the Resolution really means that the city councils consent ta the purchase of the officajs�udio faciiity pursuan� to the plans that have been presented. By agreeing to the�Resolution, there is no encumbrance on the ci.ty, nor is � any city responsible for debt concerning the bui7ding. M. Solcoi wertt on ta explain what the Attarney General's opinion means and also that they may choose c►ot to render an opinion. � 7he vote was �aken on Motion 1Q.7.92.7 to approve pursuing approval of the Resolution by the member cities and passed with S. Shirley and R. Vitelii voting Np. Legal Counsel, M. Sokol reported that he has been in contact with the West St. Paui city attarney who indicated the city wil'! pursue an opirtion from the Attorney General's affice. He further clarified that as the Corr�nission attorney he represents the best interests of the Garnmission as a whole -- whatever the majority position of the Commission is; however, he would �dvise accard�ngly if the Commissipn were daing something il7egal or inapprop.riate. � K. Menderson registered his concern aver whether the building project�cauld .� be in jeopardy if the process for seeking an opinion from the Attorney , General's office is nat expedited. He inquired whether NDC4 should pursue asking ihei� atiorney io file far a�n 4�i'iR'iOCt from the Attorney General in order to assure the'process is expedited and to make certain the assumptions are valid. It was agreed to wait until the autcome of the cities' vates an the Resolution is known, and based upon that outcome decide what action if any to pursue. _ ' NDC4 Meeting Minutes Octabe� 7, 1992 Page 5 E. Mullark.y requested clarification of the part of 5ectian 4 of the Joint Powers Agreement regarding approval of budgets. l.egai Counsel explained that it is his interpretation that the anly budgets that need approval by cities are thase'which are farmuiated as a resuit of not having enaugh 'funds to cover budgeted items, as was the case in years 1986 and 1987.: Discussion ensued on other inte.rpretations of the statement, although it was pointed aut that the lawyer who drafted the Agreement and negotiated with' each of the member city attorneys during the process, and who also has personal knowledge from recor�s and memory, respar�ded to this same questio� in a�reement with the interpretation af M. Sokal. It was agreed that the �question of intarpretation of this section wili have ta be decicied by attorneys. R, Vitelli s�ated that in his interpretation of Section 3 of the Joint Powers Agreement, tihose who wrote it intended the franchise fees to be returned to member cities on an annual basis. 4thers disagreed and Chair Lagoo clarified that use of Franchise f�es�is a�poiicy �ssue- tha� is� determined by the majority of the Commission. Legal Counsel painted out that if all the money is budgeted, technically there are no excess Franchise�fees; furthermore, the accountants had advised that all the monies should be designated. R. Vitelli raised the issue of the disbursement of funds from the narrowcasting sett7ement. G. Tourvi7le summarized the pracess the Cammission had gone through in making the decision to return money to the cities in reference ta w.hat their needs are in regarding their specific needs for � cabie. He fur•ther pointed out that the ciiies do receive money from � the Commission•in different forms (such as services and equipment), and that.the Gommisszon made a poiicy decisian to return the money in ways that promote cable and cable access. . Clarificatian on what the Cammission decided to do regarding the Attorney General was requested. It was restated that the Commission will take a proactive position by waiting ta see what information wili be sent to the Attorney General and how the question(s) will be f ramed and decide if NOC4 needs to take any action. R. Vitelii stated that ha saw no probiem if M, Sokol wauld like to look at �he information the West St. Paul attorney p�epares before it is sent to the Attorney Generai's O'�f'iC@. M. Sakol reported that the attorney far West St. Paul, in a recent telephone conversation., has agreed to�send him copies af information being sent to the Attorney Generais Office. To date, copies af correspondence fram the city of West St. Paul regarding the building and other matters concerni•ng NOC4 have not 6een farth�oming. _ 11. AMERICAN DISABILITIES ACT — H. Yerigan reported that efforts are being made to comply with requirements of the American Disabiliiies Act during Phase II design process. An ADA cansultant was brought in to critique the building and advise on what changes/additions could be made to the structure to comply with ADA standar�ds. The ADA's report is availalaie at the NDC4 office for those wishing to review it in detial. � J � . _ ' f: . ,� NDC4 Meeting H'inutes . Ctctober 7, 1992" Page 6 : � 't2. WEST ST. PAUl.'S CONCERNS - G. iourville painted out that NOC4 needs to respond to the West 5t. Paul Resolution #92-74. M. Sokol advised the Commission send�a iette�r to West St. Paui from the Chair explaining there are no excess funds to distribute. The Commission directed Legal Caunsel to prepare thzs lett�r. � � M. Sokol reported that one of the results af the settlement between Continental Cabievisian and the City af St. Paul that wiil have some affect on Northern Dakota County is the turning over of Local Origination (Citiv�sion - Channel 10} and access are being to a non-profit group(s}_. NDC4 must review with �ontinental the implication of these changes,�as wel_1 as others, an its own Franchise. i4. ' UNFINiSHED BU3INE�S - No unfinished business was brought up for di�scussion. 15. NEW BUSINESS - Na new business was brought up for discussion. 16. ADJOURNMENT - Motion 10,7.92.9 ta adjourn the meeting was made by R. Rogosheske, seconded by K. Henderson, and carried. � � Respectfully submitted., Joy A. Curtin � NDC4 Administrative Assistant and Recording Secretary � t �: u NDC4�NDCCTV JOINT MEETING = Thursday, Qc�ober 22, 1992 5:00 p.m. � Drover's Inn Sauth St. Paul, MN ' The purpose of the joint meeting was ta receive the architeci's report ancf recommendation an the bid pr.ocess and results and select a general contractor for the building pt�aject. Members Present- NOC4 -- Alvin Bc�elter, Lucille Collins, Ken Henderson, Jadel.le Ista, John E��goQ, Jut;� l.an�y, Ji 3� ; Sr s t�, 2�nd P.i c�ard t,'i ��11 i. ifi. Bo� � Ls� 4�� R. - Vitelli left before any votes were taken.) � NDCCTV - J. Conlon, Therese Cosgrave, and Da7e Gilmare. Architect's Presentation: • Dan 0'Brien from Krech, 0'Brien, Mueller & Wass raparted that bid documents were sent to select general cantractors the first part of � . October: Ne summarized the construction contract documents ancf the process far selecting bidders, as we�ll as the k�idding procedures. Mr. 0'Brien advised that the contract should include a contingency that� shauld the financing not occur, the contract would be vaid. Bids for the praject were received from four qualified general contraciors, one of which was disquaiified because ihey did nat meet the deadline for the bid closing. The other three qualified bidders were Dahn Bui lders, €.anger Consiruction, anci Arnald & Madsen. �A sumrnary of ihei r bids was handed out and included alternates. All the bidders qualified and the lowes� bid came f �om Dahn Suilde�-s. Qualifications af Dahn Builders were presented and the constructian phase of the praject reviewed. The next steps in the process are to select a general contractor, prepare th� cantrac� and have it r•eviewed by appropriate attor-neys, execuie the contract {rjeeded to clase an the Industrial Revenue Development Band), and when financing is secured, the coniractor wiil begin canstruction. : : It was the reco�unendation of Dan 0'Brien to award�the bid to Qahn Builde�s who, being quaiified,� provided the lowest bid and to also include Alternates 5, 6, 11, and i4 f rom �he summary sheet. Discussion followed and questions were asked. J. Lamey, wh�o was not present at the beginning af the presentation, questianed why Oan 0'Sfi�en , was recommending the lowest bidder. Mr. 0'Brien explained that unlike an �,._ open bidding process where it is nat known if lawesi bidders are qualified, all those invited to bid on this prcaject are qualified. .� . NQC4JNDCCN Jaint Neeting Ni;nutes ' October 22, 1992 . � Page 2 - NDC4 afficially convened a Commission meeting. Motion 1U.22.92.1 to accept the bid by Dahn Buiiders in the amount of �195,8Q0 including aiternate items 5, 6, 11, and 14, subject to successfui closing of the Industrial Revenue Development Bond through Southview Bank was made by J. Stnith, secondeci by K. #�enderson, and carried- with J. Lamey vating fi�o. NDCCTV afficiall}� convened an Executive Cc�mmittee meetirtg. Motion 10.22.92.1 to accept the bid by Dahn Bui7der>s in the amount of $195,800 inc7ucfing siternate items 5, 6, 11, and 14, subject to suecessful closing of the Industriai Revenue Deveiopment Bond through Southview Bank was made by T.. Cosgrave, seconded by J. Conlon, and unanimously carried. $tJl�t�iEi�1 C�iOS1t1tT E}8��: H. Yer7gan reported ihat�the target date for closing is now November 5�h; the current Purchase Agreement is due ta expire October 30th and an extension wi13 need to be requested f rom the seilers. Lengthy discussion ensued on haw the extension should be negotiated and terms of negotiatian. NDC4 - Notian 10.22.92.2 to authorize the Chair ta conduct negotiation of any Purchase Agreement:extension with the sel7ers necessary to close on the buiiding with a pes� diem 1-imit af up to 'tj30th of $2,000 untii the n�xt regularly scheduled meeting was made by J. Smith, seconded by K. Nenderson, and unar�imoissly approved. � NQGCN - Motion 1Q.22._92.2 to authorize the Chair to cortduct negatiatiort of any Purchase Agreement extension with the sellers necessary to close on the building with a per diem limit of up to 1/30th of $2,000 until the nexi regulariy scheduled meeting was made by J. Conion, seconded by T. Casgrove, and unanimausly carried. Respectfully submitted, Joy A. Curtin NDC4 Administrative Assistant a�nd Recording Secretary � � :S CITY OF MENDOTA HEIGHTS MEMO November 6, 1992 T0: Mayor, City Council and City Admini t r FROM: Lawrence E. Shaughnessy, Jr., Treasurer� � SUBJECT: Soo Line Railroad Crossing DISCIISSION In 1988, the City and the Soo Line set up an escrow account to pay the costs of constructing a crossing on Northland Drive including signals. The final billing for construction, which has been completed, is attached. At this time, it does not appear that signals will be constructed. The tracks are not in use, and MnDOT is trying to . acquire the right-of-way in.connection with the Mendota Bridge proj ect . ' � ACTION REQIIIRED � Adopt Resolution No. 92- RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR: NORTHLAND DRIVE R.AILROAD CROSSING AND TERMINATION OF ESCROW AGREEMENT, with� the American National Bank of St. Paul. LES:kkb � . CITY OF MENDOTA HEIGHTS' DAKOTA COiJNTY, MINNESOTA RESOLIITION NO. 92- RESOLIITION ACCEPTING WORR AND APPROVING FINAL PAYMENT NORTHLAND DRIVE R.AILROAD CROSSING AND TERMINATION OF ESCROW AGREEMENT WHEREAS, pursuant to a written contract signed with the City of Mendota Heights on November 22, 1988, Soo Line Railroad Company of Minneapolis, Minnesota, has satisfactorily completed the construction of the Northland Drive crossing with such contract. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the work completed under said contract is hereby accepted and approved; and BE IT FIIRTHER RESOLVED that the American National Bank is hereby directed to issue a proper order for the final payment on such contract in the amount of $4,682.60 taking the contractor's receipt in full. BE IT FIIRTHER RESOLVED that the Escrow established to provide payment for the railroad crossing is hereby terminated under the provisions of the Agreement. Adopted by the City Council of the City of Mendota Heights this 17th day of November, 1992. ATTEST: Kathleen M. Swanson City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto Mayor G . j' �SOF�I�ENUDTA HEI8HT5 LARRY 5HAUCHIVE5SY - T4EA5L;RER �1 VICTORIA CURVE h�i+DOTA N�EIGNTS, MN 55118 a1u r�.: 1078-U�►-119�' �� a�nF: o�. i�, i�� RE�II7 7d: TREA511RFR SOD LII� �AILRQAD t:OMPANY P.O. FtIX 530 MINNEAa�l.I5, MINN. 55440 Pi�GNE IN1�l1IRY: {b12) 347-8273 �. W. Vass�ra fiLE: AFE PA2888 DESCRIPTII�I • � �101.IN7 ; , , � , � � , � � , , � � � � F,�VAL � � , � — � � � � � t �R THE C05T � Lf�+OR AND ;�ATERIAL �7lPE�VDED 7� DATE IN CONNECTI�N ! � � viI�'�i �fE ESTflbLI51�1QJT t1F A I+�W �IiBLIC GRADE C4�5SII+� CG4�ISTIIV� t� A , 63' AREFAb RUbbER CRQ55IN�. REl.AY THR�l7GN CRQSSINfi aI7}f ll5# CWR, RE- � � ,'�4i T;cS � L�f�LLAST, RAI5E TRACi� 4° AND Ih1STf�..L CA�VTiLEVERm FLASNIy6 ' ' � IGHT�SIGNALS �dI7H �FtORT-AAI� GATES AT NORTNLAND DRIVE, STA: �'.400+7i, � � �A 164. b4, PER fl6REEhiDVT OF NtIVfl+�tER �, 1988 A�VD SQD F� P8,'_888. � � , , � � � � PER DETAIL ATTRCNED � 4,6A2.b0 ; , � � � , � • � � � � � � � - This invoice has been �reRared in accardance ►ri�h nro- � i visions of FHPM 1-4-3 issued by the Federal Highway Admin- � � istratian, U. 5. De�art�en� af TransQorta�i�n. � _ � � �erords sunnortinq_ charges in this bill are located ir► � � the vffice of the �4anager of �^operty Accouniing 410 Soa ' � Line Ruildina, �07 Marqeetie Ave., �inneanolis, �!V 554G�C. � • � � 3 � f 1 i 1 1 I i 1 7 1 � 1 } i 1 � /• w _ 1 1 � /� i� � i � 1 ' 1 JUH J. F�lBER f � M�ER-A AfR7Y ACCiliGVTIN6 � ; � , , � �+f[i i�) CDPIES ATiAt�D rOR �i1RTPlER I1�QRMA7ION ADDRESS: CREDIT �ER C. P AAIL SYSi� dsk 3 . A.O. BDX Sa4 • �4I1�tEAi�LIS. �I�l. :�;,44U � CITY OF MENDOTA HEIGHTS �� Novemher 5, 1992 TO: Mayaar, City Council, and Gity Ad ' FROM: James E. Danielson, Public Works ' SUBJECT: Trunk Highway Detour Compensatian DISCUSSION: The State of Minnesota has the authority ta designate City streets as Trunk Highway detours. They have designatecl Mendota �Ieights Road from Trunk �Zighway 55 to Pilot Knob Road as a detour for Trunk Highway 55 during the time the Mendota bridge is clased. As part of this law, the , State is required ta compensate the City for lost road Iife. There is a formula by which ihat amount is calculated and in the case of Mendota Heights Road, the City's compensation amounts to $20,795.b8. RECO1t��;+1NDATIUN: The City can dispute the amount, however I recommend that the City accept the State's offer. ACTION REOUIRED: If Cauncil desires to iunplement the recommendat�on they should pass a motion adopting Resolatian No. 92-^, F�'SOLi;fTION ALTZ`HORIZING Z'HE CITY TO E:NTER INTO AN AGREEMENT vVITH MN/DOT FOR ROAD LIFE COMFENSATI4N FOR MEI�TDOTA HEIGHTS ROAD. 7ED: dfw City of Mendota Heights Dakota County, Minnesota ' RESOLUTION NO. 92- RESOLUTION AUTHORIZING TSE CITY TO ENTER INTO AN AGREIIVIENT WITH MN/DOT FOR ROAD LIFE COMPENSATION FOR MENDOTA HEIGHTS ROAD. WHEREAS, Mn/DOT has designated Mendota Heights Road from Trunk Highway 55 to Pilot Knob Road (CASH 31) as a Trunk Highway detour. BE IT RESOLVED, that the City of Mendota Heights enter into Agreement No. 69936 with the State of Minnesota, Department of Transportation for the following purposes, to-wit: To provide for payment by the State to the City for the use of Mendota Heights Road as a Temporary Trunk Highway No. 55 Detour during the construction of Bridge No. 4190 (the Mendota Bridge) and other�associated construction to be performed upon, along and adjacent to Trunk Highway No. 55 from Engineer Station 41+90.5 (the east end of Bridge No. 4190, the Mendota. Bridge) to Engineer Station 118+60 (the east end of Bridge No. 27116, (the Bloomington Road Bridge) under State Projects No. 2725-51 (T.H. 55=116) and No. 1909- 4190 (T.H. 55 =116), designated in the records of the Federal Highway administration as Minnesota Project BHNH 011-1(110). BE IT FIJRTHER RFSOLVED that the proper City Officers are hereby authorized and directed to execute such agreement. � � Adopted by the City Council of the City of Mendota Heights this 17th day of May, 1992. CITY COUNCIL CITY OF MENDOTA HIIGHTS By Charles E. Mertensotto, Mayor ATTFST: Kathleen M. Swanson, City Clerk Minn��ao#a Department o# Transporiation Metropolitan Dis#rict Transpartation Building St. Paul, Minnesota 55155 4akdale Office, 3485 Hadiey Avenue North, Oakdale, Minnesota 55128 Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55422 Octaber 22, 1992 Mr. Tom Lawell City Administrator 1101 Victoria Curve Mendata Heights� MN 55118 Dear Mr. Lawel].: Reply to Oakdale Telephane Na. ? 7 9"' 128 2 SUBJECT: Proposed Coop. Canst. Agree. No. 69936 City of Mendota Heights S.P. 1909-4190 (T.H.55) State Funds State cost compensation for road life Consumed by the T.H. 55 detour Transmitted herewith in triplicate is a proposed agree�ttent with the City of Mendota Heights.� This agreement provide� for payment by the State to the City for road lif� consumed on Mendota Heights Road used as a Temporary Trunk Highway detour. Kindly present this agreement to the City Cauncil far their approval and execution which includes original signatures•of the City Counci2 authorized City officers on all three copies of the agreement. Also required are �.hree copies oi' a new.•re�olution passed by the City Council aUthorizing its o�ficers to sign the agreement on its behalE. A suggested form of such resolution is alsa enclosed. It is requested tha� the executed agreement and resolution copies be forwarded to this oifice as soon as possible. A copy will be returned to the City wh�n fully executed. 5incerely, �� ward W. Ries � Design Agreements Coardinatar Attachments: An Equal Op�artunity Employer � 6 PRE-LETTING STATE OF MINNESOTA SERVICES DEPARTMENT OF TRANSPORTATION SECTION COOPERATIVE CONSTRUCTION AGREEMENT Agreement between The State of Minnesota Department of Transportation, and The City of Mendota Heights Re: Compensation for road life consumed by the T.H. 55 detour AGREEMENT NO. 69936 S.P. 1909-4190 (T.H. 55=116) Fed. Proj. BHNH 022-1(110) ORIGINAL AMOUNT ENCUMBERED 510,795.68 AMOUNT RECEIVABLE (None) THIS AGREEMENT is made and entered into by and between the State of Minnesota, Department of Transportation, hereinafter referred to as the "State" and the City of Mendota Heights, Minnesota, acting by and through its City Council, hereinafter referred to as the "City". � AITNESSETH: 69936 WHEREAS the State is about to let a contract for grading, bituminous surfacing, State park restoration and the construction of Bridges No. 27112 and No. 4190 (the Mendota Bridge) and other associated construction upon, along and adjacent to Trunk Highway No. 55 from Engineer Station 41+90.5 (the east end of Bridge No. 4190, the Mendota Bridge) to Engineer Station 118+60 (the east end of Bridge No. 27116, the Bloomington Road Bridge) in accordance with State plans, specifications and special provisions designated as State Projects No. 2725-51 (T.H. 55=116) and No. 1909-4190 (T.H. 55=116), and in the records of the Federal Highway Administration as Minnesota Project BHNH 022-1(110); and WHEREAS a detour will be required to carry Trunk Highway No. 55 traffic on Mendota Heights Road during construction to be performed by the State on Bridge No. 4190 (the Mendota Bridge); and WHEREAS Minnesota Statute 161.25 authorizes the Commissioner of Transportation to designate by order; any public street or highway as a temporary trunk highway detour when he determines that such detour is necessary for the purpose of constructing or maintaining any trunk highway, and he shall thereafter maintain the detour as a temporary trunk highway until he revokes the designation; and � 2 0 69936 - WHEREAS the State will reimburse the City for the road life consumed by,the detour based on the income determined by the �'Gas Tax Method" as set forth in the Detour Management Study Report dated January 1991; and WHEREAS Minnesota Statute�section 161.20 authorizes the Commissioner of Transportation to make arrangements with and cooperate with any governmental authority for the purpose of constructing, maintaining and improving the trunk highway system. IT IS, THEREFORE, MUTUALLY AGREED AS FOLLOWS: ARTICLE I - DETOIIR . . Section A. Tvne and Location The Temporary Trunk Highway No. 55 Detour is on Mendota Height Road from Trunk Highway No. 55 westerly for 0.6 of a mile to County State Aid Highway No. 31 (Pilot Knob Road). Section B. Axle Loads and Over Dimension Loads The City agrees to permit 10-ton axle loads on that portion of the Trunk Highway No. 55 detour which is on Mendota Heights Road. Over- dimension loads will not be permitted except in cases of extreme emergency. � 3 � 69936 Section C. Traffic Control Devices The State reserves the right to install, maintain and remove all traffic control devices it considers necessary to properly control the detoured traffic. Roadway markings may be painted by the State and shall include center line and edge lines and necessary messages. Section D. Detour Maintenance The State will provide any necessary bituminous patching and ordinary maintenance on the roadway or shoulder of Mendota Heights Road used for the Trunk Highway No. 55 Detour. Bituminous patching is defined as any work, including continuous full-width overlays, less than 100 feet in length. All State expenditures over and above bituminous patching and ordinary maintenance will be credited against the road life reimbursement due the City. Section E. Duration The Temporary Trunk Highway Detour shall commence on the date the State designates the same as a detour by the placement of signs thereon and shall cease when such signing is removed therefrom by the State. a ARTICLE II - PAYMENT BY THE STATE section A. Hasis of Pavment for Road Life Payment by the State hereunder for the road life consumed by the detour shall be based on the income determined by the "Gas Tax Method" formula (Combined Tax Factor per mile times Average Daily 4 � 69936 - Traffic Count times City street length in miles times duration of detour in days equals the road life payment amount) as set forth in the Detour Management Study Report dated January 1991. It is estimated, for accounting purposes, that the State's total road life payment amount for the Trunk Highway No. 55 detour is $10,795.68, ' based on a Combined Tax Factor of 0.00392, an Average Daily Traffic � count of 6,000 vehicles diverted from Trunk Highway No. 55, a Mendota Heights Road length of 0.6 of a mile and an estimated detour duration of 765 days. The City has the option of doing an "Equivalent Overlay Method" analysis at �their expense. Testing and analysis must be performed by a State-approved firm. Any value computed by said analysis in excess� of twice the gas tax computation would be included, along with the gas tax formula value, as final road life payment to the local road authority. The equivalent overlay procedure to be used is as detailed in the Appendix of the 1990 Detour Management Study Final Report. Section B. Records Reepinq by the city The City shall keep such records and accounts that it will be able to verify any claim that it might bring against the State for additional payment using the "Equivalent Overlay Method", as described in Article II, Section A. of this agreement. F� 69936 Section C. Final Papment bv the State Final payment by the State to the City hereunder, in accordance with Article II, Section A. above, of the State's total payment for road life compensation shall be made after the following conditions have been met: 1. Removal of State signing in accordance with Article I, Section E. of this agreement. 2. Encumbrance by the State of the State's total cost share. 3. Execution of this agreement and the State's transmittal of same to the City. 4. Receipt by the State of-a written request from the City for the advancement of funds, which has been certified by the State's Metropolitan'Division Engineer at St. Paul or his duly authorized representative. ARTICLE III - GENERAL PROVISION3 Section A. Road Restoration The City, by accepting the detour road life payment plan and final payment, does hereby release the State of its obligation, pursuant to Minnesota Statute 161.25, for the restoration of that portion of Mendota Heights Road utilized as a Temporary Trunk Highway Detour to as good a condition as existed before the routing of the detour traffic thereon. � , � � 69936 -- Section B. Nondiscriminatinn The provisions of Minnesota Statute 181.59 and of any applicable local ordinance relating to civil rights and discrimination shall be considered part of this agreement as if fully set forth herein. Section C. Approval � Before this agreement shall become binding and effective, it shall be approved by a City Council resolution and receive the approval of such State and City officers as the law may provide in addition to the Commissioner of Transportation or his duly authorized representative. 7 � 0 69936 IN TESTIMONY WHEREOF the parties have executed this agreement by their authorized officers. DEPARTMENT OF TRANSPORTATION Recommended for approval: BY �d� i� � %�y,�? �y1�c. /D�/2/92 �� `.�c Director Pre-Letting Services Section By District Engineer Approved: By state Design Engineer Date (Date of Agreement) OFFICE OF THE ATTORNEY GENERAL Approved as to form and execution: By Special Asst. Attorney General 8 CITY OF MENDOTA HEIGHTB By Mayor � Date By City Administrator Date DEPARTMENT OF ADMINISTRATION Approved: By (Authorized Signature) Date DEPARTMENT OF FINANCE Approved: By (Authorized Signature) Date CITY OF MENDOTA HEIGHTS, MEMO Novemb r 10, 1992 To: Mayor, City Council and City Admini From: Kevin Batchelder, Administrative Assi t�l��,`� Subject: MPark Reservation Policy/Softball Tournament Policy DISCIISSION • Earlier this year, the City Council approved a Park . Reservation Policy following a recommendation from the Parks and . Recreation Commission. At that time, the Council intended the reservation policy to be implemented on a trial basis to be reviewed over the winter. In addition to reviewing the park reservation policy, there is a need to adopt a Softball Tournament Policy to govern the use of Mendakota Park and the new softball facilities. During the discussions with Matt Blair Celebrity Promotions, the Parks and Recreation Commission directed staff to draft a softball tournament policy on the following basis: 1. 2. 3. 4. Rental of Mendakota Park for the weekends should be guided by a consistent policy for all groups. � A user fee in the range of $300 to $500 dollars. A maintenance fee to cover any time by City staff involving dragging or chalking of the fields. A damage deposit and proof of insurance. A park reservation policy and a softball tournament policy were combined into one proposed resolution that would adopt the policies for use of our park facilities. This proposed resolution was reviewed and amended by the Parks and Recreation Commission at • their November 10, 1992 meeting. RECObIl�NDATION The Parks and that City Council ESTABLISHING RULES PROPERTY. ACTION REQIIIRED Recreation Commission voted 4-0 to recommend adopt Resolution No. 92- , A RESOLUTION �ND RENTAL FEES FOR USE OF CITY PARKS AND If the City Council desires to implement the Parks and Recreation Commission recommendation, they should pass a motion adopting Resolution No. 92- , A RESOLUTION ESTABLISHING RULES AND RENTAL FEES FOR USE OF CITY PARKS AND PROPERTY. u . CITY OF MENDOTA HEIGHTS DAROTA'COUNTY, MINNLSOTA RESOLIITION NO. 92- A RESOLIITION LSTABLISHING RIILES AND RENTAL FEES FOR IISE OF CITY PARRS AND PROPERTY WHPREAS, the City of Mendota Heights has a need to establish a rules and rental fees schedule for use of City parks and facilities. NOW THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution No. 92-42 be amended in its entirety; and BE IT FIIRTHER RESOLVED that the following policy of the City of Mendota Heights, as set forth below, shall be adopted: I. PARR RENTALS A. The fee to reserve space in the picnic areas, or picnic shelters of city parks shall be: � C. Resident - Private Non-Resident - Private Resident - Corporate/business Non-Resident - Corporate/business no charge $25.00 for groups of 50 or larger $50.00 per day $50.00 per day $100.00 per day All parks are available for reservation except Friendly Marsh Park which may not be reserved and is operated on a first-come, first-served basis. Written requests shall be submitted for park reservations and shall contain the following information: 1. 2. 3. 4. 5. 6. 7. Name of the park Date • Time Event (such as family picnic, softball game) Number.of people attending If there will be beer present or available. Name of person/contact responsible for event. D. Reservations will be tentatively recorded in the - reservation book when called in. Applicants will have three working days to submit deposits and fees or their reservation may be canceled. E. A dama.ge deposit of $100.00 will be required by all � groups reserving picnic facilities in the parks, with the exception of nonprofit youth service organizations. The I. II. PARK RENTALS (continued); deposit is due when making the written reservation. The facility will be inspected immediately after the event and provided there are no damages, or clean-up costs, the deposit will be returned promptly. F. The Mendota Heights Police Department will be notified of all reservations. G. Groups wishing to reserve space or facilities shall abide by the attached rules and regulations and a written confirmation of the reservation shall be executed between the sponsor and the City setting forth the terms for the use of the park. The attached rules and regulations are identified as "Exhibit A'�. H. Mendota Heights schools, nonprofit civic organizations and City of Mendota Heights employee organizations are fee exempt. These groups must, however, pay a damage deposit. I. J. There will not be a park attendant on duty. The reserving group is responsible for supervising the event and for cleaning the reserved area. The refund policy for canceled reservations shall be: Cancellation 14 days in advance 100a refund Cancellation 1 to 13 days in advance 50's refund Refunds due to inclement weather on the day of the event will not be considered. There will be no additional charge for rescheduling of events postponed due to weather. EQIIIPMENT RENTALS A. Volleyball Nets $ 5.00 per day B. Extra picnic tables $ 5.00 each (limited quantity available) A deposit of $10.00 will be required for equipment rentals excluding p�;cnic tables. III. SOFTBALL TOIIRNAMENTS A. Fees for a two day weekend tournament: Mendota Heights team currently participating in a Mendota Heights adult softball league: $200.00 For all others a�flat rate of: $350.00 - For any additional days: - $25.00 per field III. SOFTBALL TOURNAMENTS (continued) � � � All tournaments will be governed by USSSA rules and regulations. All tournaments will also adhere to Mendota Heights rules and regulations governing park facilities. C. A damage deposit of $200.00 will be required and must be submitted along with the tournament fee two weeks , prior to the scheduled event. An additional damage deposit may be required for extraordinary circumstances, as determined by the City of Mendota Heights D. All City recreation sponsored tournaments will be exempt from all fees and deposits. • E. No more than two tournaments per month will be allowed without approval of the Parks and Recreation Commission. Request for approval must be submitted through the Recreation Programmer. F. Each tournament and sponsor shall abide by the attached rules and regulations and a written confirmation of the reservation shall be executed between the sponsor and the City setting forth the fee and terms for the use of the park. The attached rules and regulations are identified as "EXHIBIT B��. G. The refund policy for cancelled reservations shall be: Cancellation 14 days in advance 100% refund Cancellation 1 to 13 days in advance 50% refund IV. FIELD/SITE RESERVATIONS �� B. C. D. Softball fields: Adult Standard Fields (Mendakota, Civic Center) Neighborhood park fields Field preparation Soccer $25.00 per field for non-residents First come, first served $25.00 $35.00 per field for non-residents Ice Rinks $20.00 per site per hour for non-residents $5.00 per rink per hour for lights. Basketball Courts -$5.00 per hour to reserve � IV. FIELD/SI2E RESERVATIONS (continued) � E. Volleyball Courts $5.00 per hour to reserve F. Tennis Courts - Tennis courts are available�on a first come, first served basis for Mendota Heights . residents and are not to be reserved. The following community groups may reserve tennis courts with the permission of the Parks and Recreation Commission and the City Council - Mend-Eagan Athletic Association, the Mendota Heights Senior Tennis Association, and all public and private schools in Mendota Heights. G.� The following groups are exempted from the above • described fees: Mendota Heights Parks and Recreation Department, Mend-Eagan Athletic Association, and nonprofit* organizations within Mendota Heights city limits. *Proof of non-profit status is required. H. The Parks and Recreation Commission, with City Council approval, reserves the right to waive fees or to limit or deny reservation requests at their discretion. ADOPTED by the City Council of the City of Mendota Heights this day of , 1992. . ATTEST: Kathleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor m EXHIBIT "A" • RIILES AND REGIILATIONS FOR IISE OF CITY PARRS 1. Rental groups will use only those areas designated for group picnics. Facilities such as the horseshoe pit, volleyball courts and softball fields will be available on a first come, first served basis unless specifically reserved. 2. Rental groups will be responsible for cleanup of trash and debris in the area reserved for their activity. 3. Facilities such as picnic �tables, benches and other park facilities will remain in their present locations. The moving of any facilities will require permission. 4. A rental group will be responsible for controlling all members of said group. Any violations to City ordinances will result in immediate cancellation of the rental group contract and the group will be removed from City property. 5. All motor vehicles will be parked in designated parking areas unless prior arrangements have been made. If an event is being catered, a group leader must make arrangements in advance with a member of the park staff for specific instructions on entering the park, parking, etc. 6. Only groups consisting of 200 people or less will be considered for rental of designated areas. 7. Gambling, excessive use of alcoholic beverages, or abusive, boisterous, profane or indecent language, or conduct, in any public park is prohibited. 8. GLASS BEVERAGE CONTAINERS and/or KEG BEER are prohibited in City parks. 9. The City of Mendota Heights park hours are 6:00 a.m. to 10 p.m. 10. Fires are allowed only in designated receptacles. Fires must be completely extinguished before leaving the area. 11. The City of Mendota Heights ordinances require all dogs in the City to be leashed. This also pertains to park property. Pet owners are also required to clean up any droppings left by their animals. � •i"� J' EXHSBIT "B" , RIILES AND REGIILATIC)NS FOR LEAGLTE AND NON-LEAGIIE SOFTBALL TOIIRNAMENTS 1. The City of Mendota Height� will•provide �our ba11. fields, bases, trash removal, chalking equi.pment and bathroom materials. 2. The sponsoring arganiza�ion will be responsible for picking up all �.rash at the end af Saturda�r`s and Sunday's games. Trash i� to be placed in containers pravided by the City. Failure to properly clean up will cause forfea.t o� deposit. 3. The sponsoring organization will be responsible for traffic and parking control. Only city vehicles used for maintenance will be all.owed pas�. the parking l.ot. All other vehicles will be restrictecl to the parking lat. 4. AI1 par3� facili�ies such as picnic tables, playground equipment and bleachers sha11 rema.a.n in th'eir pre�ent locations, The moving of any facilities will require additional permission. 5. it is required that the sponsoring organi�ation purchase a USSSA liability pol.icy to properly protec� themselves from possible suit as a result of the�tournament. A certi�icate of insurance must be furni�hed to �he City. 6. The sale of beer or any other alcoholic beverages is proha.bited. Excessive use of alcoholic beverages in any public park is also prahiba.�ed. '7. A formal letter of request mus�. be submitted to the � Recreation Programmer, City of Mendota Height�+ that will include the following infarmation: a. Name of sponsoring organization and contact person that is responsible for the tournament. b. Dates of the tournament. c. Number of field� and approxima.�e�ti.mes they will be used. 9 r C2TY QF I�SENDOTA BEIGSTS DAROTA COiTI�TTY, 'MINNESOTA P1�RRS AND RECREATT4N COMMISSION MINI7TES NOVEMBER 10, 1992 The regular meeting of the Mendo�a Heights Parks and Recreatian Commission was held on Tuesday, November 10, 1992, in �.he City Hall Large Conference Room, 1101 Victaria Curve. The meeting was called to order at 7:pp o'clock P.M.• The following members were preSent; Huber, Kleinglass, Norton, Damberg.�Commissioners Spicer and Katz were excused. Gommissioner Hunter arrived late. Also pre�ent were Adminis�rative Assistant Kevin Batchelder, Parks Project Manager Gny Kullander and Recreation Programmer Michelle Morgan. APPROVAL OF MIIv"fUTFsS Com�ti�sioner 1992 Minutes. Commissioner AYES: 4 NAYS: Q DAR4TA COUNTY REGiONAL TR.AIL Kleinglass moved to approve the October i3, Damberg seconded the motion. Chair Huber stated he would be turning �.he meeting over to Commissioner Damberg to conduct this ztem. Huber sGated that his employment with Soa Line makes him not it inappropriate to be involved in discussion of this item. Cammi�sioner Damberg introduced Lynn Moratzka, with the Planning Office of Dako�a County, to talk abou� Dakota County' s plans for regional t�rail.s system and for Dakota County's plan� to acquire the Soo Line Railroad right-of- way for �.rail purgo�es thraugh Mendota Heights. Ms, Moratzka described the railroad righ�.-of-way for the Soo Line praj ect . She stated the Soo Line rail bed begins aC. the Highway 55/i-494 in�ersection, run� north through Mendota i3eights In.c3ustrial Park and then follaws Highway� 13 ta the Li.lydale Pool and Yacht Club with a tatal distance of 4 lf2 miles. Ms. Moratzka stated this rai1. right-of-wa� came under an option for MniiOT to purchase because of the Mendota Interchange Proj ect . She sta�.ed the �oo Line Railroad is wil.ling to talk abou� selling the 4 1j2 mile stretch to MnDOT. Dakota County is urging MnDOT ta designate this rail right-of-way for transporta.�ion purposes for bicycle trails. � n Moratzka stated the Department of Natural Resources (DNR) brought Dakota County into the discussions because of their desire for hooking with Dakota County into the Fort Snelling system. Moratzka explained Dakota County's Regional Trail Concept which includes a corridor of 150 foot in width running the length of the Minnesota River from Burnsville to Harriet Island. Moratzka also stated Dakota Countyos Regional Trail Concept is considering the same;150 foot wide corridor along the Mississippi from St. Paul to Hastings. The Regional Trail System would then include community wide bike trails that would connect both the Mississippi and Minnesota River corridors through Dakota County. Moratzka stated each 150 foot wide corridor is a new concept that would include bike paths, recreational paths, ski paths and trails for horses. Ms. Moratzka stated the organizations involved in current discussions are MnDOT, the Metropolitan Council, the DNR, Dakota County and Soo Line Railroad. She stated they are attempting to bring this corridor into reality and that MnDOT is working with agencies to establish a new policy on the use of rail corridors for transportation purposes. Moratzka stated MnDOT does not have any precedent for using rail corridors for transportation purposes. Moratzka stated MnDOT has indicated it would be six month to � one• year process to work out a purchase agreement with the Soo Line Railroad. Ms . Moratzka stated this rail bed would be a primary link from the Mendota Bridge to Harriet Island Lilydale Regional Park when the Mendota Bridge is finished. Moratzka stated the County Board had directed their staff to look at a plan that would work and that Dakota County staff has been in discussions with the Metropolitan Council for grant money to fund regional trails. Dakota County is investigating purchasing box culverts for the crossing at Highway 13 and the Mendota interchange and then applying at MnDOT for a pay back to install these box culverts during construction of the new highway projeGts. Moratzka stated MnDOT is willing t� install the box culverts during construction if the County will suppor•t financially. Moratzka estimated each box culvert would cost $150, 000 for what is a 12 foot wide by 15 foot high box culvert. The Commission discussed the involvement of an organization called St. Paul Friend's of the Park. Commissioner Kleinglass wondered if there was any opposition to this project. Moratzka stated that as far as she was aware there was no opposition. Moratzka _ stated� the County is currently-working with the Cities of Mex�dota and Mendota Heights to ask for their cooperation :, . in this project and at this time they are nat a�king either City �or any financial help. Moratzka s�ated the Coun�y felt it was appropriate that regional dollar� pay £or regianal traa.ls sys�.em. Moratzka �tated this bike �.rail wauld connect with aur bike trail alang Merzdota Heights Road to the trai.l aver the Mendota Bridge and woia.ld al�o cannect to our trail coming aut ,of Valley Park. Mora�zka described trail connections from St. Peters Church down into Fort Snel,ling that would be built with this praject and �he described how �he new bike �.rail. :would work coming aff the Mendota Bridge. Moratzka stated these trails would eventually connect to Harriet I�land, Mendota Bridge, Fort Snelling, Minneapo7.is �rail sy�'stem, the Minnesota Wildlife Refuge and other Dakota Gounty and municipality trails. � Parks Projec� Manager Kullander stated the Ci�y would like to review �.he plans on all the connection� ta our bike trail.s . Commissioner Hunter arrived at ?z40 P.M. Commissioner Kleinglass lef�. at 7.40 P.M. Commissioner Damberg stated tha� on behalf of the Parks Commission she would like to infarm Dakota County tha� the City support� their endeavors. PAR.R RESERVATION " POLICYf SOFTBALL TOURN�►t!2ENT POLICY Recreation Programmer Morga�. s�.ated City Council had passed a Park Reservation Palicy earl.ier in 1992 an an interim basi�. She stated that the Council. desired to have the Par3�s Cammission review the policy after ane season o� use. Morgan stated the City was also in need o� a Softball Taurnament Palicy and that a resolutian was prepared that inc�.uded the o1d re�ervation palicy and the new softball taurnament palicy. Morgan s�ated the Parks and Recrea�.ion Commission had given staff direction an a softball �ournament policy to include the �ollowing: 1. Rental o� Mendakota Park for the weekends should be guided by a consistent policy �or all groups, 2. A user fee in the range of $300 to $500. 3. A ma.intenance fee �.a cover any time by City staf� involving dragging or chalking of �he fields. 4. A dama.ge deposi�. and proof of �.nsurance. AYES: 4 NAYS: 0 , ICE RINKS _ The Parks and Recreation Commission reviewed the proposed Resolution. The Parks Commission was of a consensus that Roger's Lake Park should be allowed to be reserved. The Commission desired to see the weather refunds kept in the Policy. The Commission reviewed the softball tournament policy. The Commission desired a rate of $350 for a weekend softball tournament at Mendakota Park. The Commission wanted additional language where if a long weekend included a Friday or Monday, that there would be an additional fee at the normal field reservation rate. The Commission added language to the policy stating that City staff reserves the ri�ght to require additional damage deposits for extraordinary circumstances. Administrative Assistant Batchelder explained the softball tournament policy was designed to have seasonal City staff prep the fields prior to the weekend tournament, however the softball tournament director would be responsible for any additional dragging or chalking of the fields during the weekend. Batchelder stated this avoids City staff time during the weekend for private softball tournaments. Morgan stated the City had determined the USSSA sanctioning body would be used for league play and for tournament sanctioning. Morgan stated this sanctioning provides for liability policies that cover the City and teams playing in the softball tournament and provides trained umpires. Batchelder stated the City's Park Ordinance includes language about excessive use of alcohol in the parks and that this language had been incorporated into the Park Reservation Policy. Commissioner Norton moved to recommend that City Council approve the proposed Resolution for Softball Tournaments and Park Reservations Policy. Commissioner Damberg seconded the motion. Chair Huber stated the Parks and Recreation Commission had asked staff to monitor the use of the ice rinks one year ago when it was decided that the Ivy Falls hockey boards would be removed. Huber asked Recreation Programmer Morgan to report on last year' s ice rink use . Recreation Programmer Morgan passed out an ice rink attendance spreadsheet for the 1991-1992 ice season. She stated Wentworth Park had a total number of skaters of 1,724, Marie Park had a total of 1,447 skaters, Friendly Hills Park had a total of 1,974 and Ivy Falls Park had a � �.otal of 417 skaters . She �stated the ice rinks were open Erom approximately December 21st to February 28th. Morgan s�.ated a new log sheet had been as�embled that required the park at�endan�s ta take attendance every two hours and this would give staff a look at the peak times of the ice rink. She s�.ated that this wauZd help staf� determine which were the most appropriate hours for s�.afiing and it would al�o log a11 main�enance needs and accident reports. Morgan s�ated the City currently had 13 applications �or �.he eight posita.ons to fill for ice rink attendants and that she was intending on doing an extensive orientation and.training program that would be followed up with cl.ose supervision o� the ice rink a�tendants. Morgan stated they hope to open. in mid December. Chair Huber inquired if the ice rinks would be open on New Year's Day as �his seems �o be one of �,he mos�. popular days of �he year, Margan stated the rinks would be open on New Year's Day. Commissioner Damberg stated she would like ta see the rink attendants do a better j ob o� supervising the free �kating areas to ma.ke sure tha� hockey is no� being played in the free skating area. Morgan stated that would be enforced this year. FIITURE LAND ACQIIISTTION Administrative Assis�.ant Ba�.chelder stated tha� at the October Planning Commissian. mee�.ing staff presented an overview of a vacant lands inven�.ory in arder to provide the Parks Commission with some information regarding possible park acqui�ition si.tes in Mendota Heights. Batchelder stated the Commission has been examina.ng goals and przorities for use of the remaining Referendum manies that have been earmarked for future 1.and acquisition. Batchelder sGated that following the overview of the vacant lands inventory, the Commission direc�.ed sta�f to poll each Commis�ianer priar to the November meeting to determine which sites the Commission shauld focus on in a more detai2ed fashian. Batchelder s�ated that Parks Project Manager Kullander was present this evening to review the individual sites tha� scored the highest in the poll among Cammissioners and he woul.d be presenting faet sheets and maps based on Site features including topography and grading, wetlands, forestry, access, zoning and land value, passive v�. active uses and locational advantages. Parks Projec� Manager Kullander reviewed each of the following sites, on the basis of �he pol]., with the - Commzssioners: - 1. Par 3 Golf Course - 6 votes '2. Superblock - 5 votes 3. Olin Site - 4 votes 4. Dodd Road Right-of-Way - 3 votes 5. School District/Friendly Hills - 3 votes 6. Centex Rema.inder - 3 votes .7. Foss Property - 2 votes Kullander stated the Par 3 Golf Course, in earlier discussions, has always been intended to be operated as a golf course. Kullander stated the Slowinski property next door to the Par 3 Golf Course might be useful as an addition to the Par 3 Golf Course, but was not necessary as an addition to Valley Park. Commissioner Norton stated the City should consider operating the Par 3 Golf Course for cross country skiing in the winter and that trail connections could be made to Valley Park. Commissioner Norton inquired if the State's Trail Pass Program would help fund the grooming of City trails. Kullander stated the Par 3 Golf Course could tie into Valley Park through Bachelor Avenue. Kullander stated the City in the past to groom ski trails in cooperation with the County. Kullander stated he believes the County now has better equipment and the City could contact the County about cooperation on snow grooming equipment. �ullander stated a park could be obtained in the Superblock area, as per the City's Comprehensive Plan, but that it would require many landowners to cooperate in this regard. Kullander stated this park could be obtained through easements or land dedication. Kullander stated any park in this area would consist of passive trails, viewing areas and possibly a small play area with parking for approxima.tely 6 cars. Administrative Assistant Batchelder updated the Parks Commission on the neighborhood meeting held with the City Planner and the residents of the Superblock study area. Batchelder stated the residents had clearly indicated that evening that they did not desire City streets within the interior of their neighborhood and desired to keep the large lot, wooded nature of their neighborhood intact. 'Batchelder stated the neighborhood asked the Planner and staff to do the Second Phase of the study including the inventory and analysis and come back and present that at another neighborhood meeting. Batchelder stated it was likely this next neighborhood meeting would occur after the holiday season. Kullander discussed the Olin property and stated the City had received the Van property through a dedication last year. Kullander explained the potential of combining the Van �property with a potential- dedication from Dr. Olin and connecting this to the current City held land including the pond and ballfield, Kul.lander e�lained the Dodd Road Right-af-Way and s�ated i�. is not known a�. this time who the underlying fee title owners are. Batchelder explained one of the primar� reasons far the current dawntown discussions amongst City Eouncilmembers is the need for pedestrian/�rai2 acces� acros� Highway 110. Rullander demonstrated how the southern Dodd Road right-of-way could possibly be added �o the existing Friendly Marsh Park. Rullander revzewed the School site located`at the corner o� Huber Drive and Mendota Height� Raad.' Kullander s�.ated that reports in the newspaper about�the School District's Band Issue included a mentian that athletic fa.elds might be bui].t by the School District at �.his site. Kullander described �he Centex Remainder which includes the rear af the Beale and Kennedy praper�.ies immedia�.ely east of the City's new soccer fields. Kullander stated there is acce�s from �he Gentex Subdivisian into the back of this praperty Should Beal.e and Kennedy ever decide to develop. Kullander s�.ated a dedication could be abtained at that time, Kullander re�riewed the Foss Property which is immedia�ely west of Wentworth Park. Kullander stated.the creek tha�. runs �hrough thi� property can flaw heavily and this property is likely difficul� ta grade far an�r ac�ive uses. He s�ated this would be a good addition to Wentworth Park for passive park uses. Administratisre A�ssis�ant Batchelder recapped the four month� of discus�ions on future land acquisition by the Parks Commission. Batchelder stated the Commission had discu�sed priorities and goals far park acquisi�ian including: 1. Land that is adjacent to existing parks� 2. Possible acquisition of one large site 3. Land that could be used for �rai1. extensians or �.rail links . � Batchelder stated that we had also reviewed vacant lands and many of the sites that the Commis�ion considered most appropria�.e for park acqua.aition. Ba�chelder inquired as to how the Commission desired staff to proceed. Cammi�sioner Hun�er felt i� wa�n't necessaxy for the Parks Commissian to push �arward with acquisz.tion o£ any� -� particular property at �his time. Hunter stated the - Parks Commissian has enough -irans in the fire at the current time and now �.hat we have �.he appropriate .a information to guide us on park acquisition we should sit back and let things happen. Commissioner Damberg stated this was good information to keep as background material and the Parks Commission could wait and see on future land acquisition. . Commissioner Hunter stated he was surprised that more Commissioners did not vote.for the western Resurrection Cemetery site. Hunter stated the airport might not always be there and that the Parks Commission should look 20 to 30 years down the road and consider if the land is available cheaply at this time that it might be a good acquisition. The Parks Commission directed Kullander to prepare a detailed sheet for the western Resurrection site. Chair Huber stated the future land acquisition was really an awareness item. Huber stated the Parks Commission had the information necessary to process future land acquisition at such time it should be necessary. Huber stated staff should keep the list alive and haul it out every six months for the Parks Commission to review. Commissioner Damberg stated that approach is good for short term consideration at park land acquisition but that the City should also consider more long range types of future land use plans. She stated, in particular, preserving passive open space areas. Commissioner Hunter plugged the Lake Augusta area in the western Resurrection Cemetery site. VERBAL UPDATES Batchelder stated the park video that is being produced is making good progress and that Paul Pieper, the City's freelance producer, had indicated he had a first copy of a master. Batchelder stated this rough draft video would be reviewed for final touches. Batchelder stated the Somerset Place PUD, being proposed by Jerry Mazzara, had appeared at the previous month's Planning Commission and they continued the public hearing to the November meeting. Batchelder stated the Planning Commission's desire was for a better definition of the wetlands in the area and concerns over private services verses public services. Batchelder stated since that time the Superblock Neighborhood Meeting had been held and that the City was moving forward on efforts to provide information for the neighborhood regarding wetlands and other features in the study area. Chair Huber explained he had attended the grand opening - of the new play equipment at Mendota School and it was a enjoyable to get together with the School District and � s • • M the Paren�-Teacher Association for this event. Parks Projec� Manager Kullander e�aZained the I- 35E/Highway l3/Victoria Road projec� had removed the lp foot strip of old Victoria �hat had been intended far trail�. Kullander stated MnDOT will replace thi� wi�h a new pedestrianfbic�rcle trail. Kullander stated that the new bridge would have a sidewalk/traa.i on the north side of Highway 13 due to the location of commercial. businesse� on that side. The Commi�sian expressed serious concern with the lack of a sidewalk on the south side of xighway 13 and �.he danger involved in cros�ing the highway to reach our trail system. There being na further busine�s, �.he Park� and Recrea�ion Commission adjourned �heir meeting a�. 9:25 o'clack P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant 9 LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL November 17, 1992 General Contractors License Ryan•Company Inc. Industrial Door Co., Inc. Concrete License A& B Cement Const. Inc. Hafner/Nelson Masonry Inc. Gas Pipiacr License Rouse Mechanical Metro Air Inc. Waste Inc. DBA A-Aarons SVAC Contractors License Northwestern Service, Inc. 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"�#;.� 'Gti.: "� 4 . , , • i >..ii:..,_'.i.`. :�avr"c .Trt.i�i".',C^'��w". : . t 5": . .:;'y�alte �'a`a�M� • 4 �.` � .... ; � .. . "'a:Z ��h..:..c �{•rT�;y.''''_.' '1" : . . � ,�+.. . :'.... : . �: . , , , . . . -. . . . _. . .:. s . . :.pv.+� . . ,5:, .r`:. � , . . n p •t' .i.. � . _Y:':jY ��.y;,•w. .� . . , � . , t�ii�ibc , . ' '�7 ��f.�'3i„ ' .._ ._._ '�'�F '�z'=� :�:.': � ��L. '�i; �t.��,.;it ":'1`•, a'i:: y�• .., � .. . .:'✓, • - . .. � CITY OF MENDOTA HIIGHTS -- � • November 3, 1992 TO: Mayor, City Council and City Ad ' FROM: Tom Olund Public Works Director SUBJECT: Gary Pike - Probationary Period DISCUSSION: Gary Pike will complete his probationary period as a Maintenance I Worker on November 4, 1992. In the past six months Gary has done satisfactory work. He has made it a point to become familiar with all aspects of his position. He is responsible, dependa.ble, and he is an asset to the department. RECOMIVV�ENllATION: Based on Gary's performance, I recommend that his probationary period be deemed successful and that he be upgraded to the level of Maintenance II at an hourly rate of $12.15. � ACTTON REQUIRED: '� If Council concurs with my recommendation, they should pass a motion finding that Gary Pike has successfully completed his probationary period as ger the terms of the labor agreement cunently in effect and authorize his progression to the level of Maintenance II. TJO:njb 0 � � CITY OF MENDOTA HEIGHTS R #'MO � November 6, 1992 TO: Maynr, City Council; and City Admuus t FROM: James E. Danielson, Public Works Director SUBTECT: Ivy Falls Creek Informal I3earing DISCUSSION: At their Qctober 20, 1992 meeting, the City Council established two meeting dates in which to discuss the Ivy Falls Creek drainage problem. November 17th, was designated as an informal meeting to allow far public discussian and input abaut the pxoject. December l, 1992 was designated to be the foxmal hearing. At the December Ist meeting the City Counc� would officially determine the feasibility af the project and whether ar noi to proceed with its const�vction. Should the Council desi�re to proce�d with the project, an assessment roll would be adopted establishing assessments rates for the various property awners. Qificial and informat notices establishing these meetings were sent to the 31 affected landowners on October 30, 1992 (see attached letter). � ` At the Navember 17th meeting, two hydrologic engineering experts, Ji.m Langseth, represent- ing the Lower IViississippi River fiVMO and an engineer with Ban Engineering together with Glen Sanders, Wenck Engineering and I will be prepamd to give a presentation introrlucing the project. PRESP.N'TATION OU1'.L�iNE Praject History - Jim Danielson Problem Identification - 7im Danielson (Slide Presentation) Prapased Saluiion - 7im Langseth & Glen Sanders (see attached resumes) Proposed Funding Sources - Jim Danielson �� (�a-�� ``� Questions & Answers - All �eu. � � r � �� `�`� L� Additianal6ackground information on the praposed project is included m the attached document from BARR. Engineering entitled "Ivy Falls Creek - Canceptual l�esign Report" prepareci %r the Lower Mississippi River Watearshed Management Organizatian. Although quite lengthy, the majority of the document is comprised of appendices. If interested, I recommend Council read tbrough the first twelve pages of the report which pravide a relati�ely concise summary of tbe mast i�mportant engineering issues associated with the project. Dovle Safetv Issue Mr, Chris Doyle, 642 Map1e Park Drive, lives at the headwaters of the Ivy Park Reach of the project and has a City storm water outlet on his property. The pipe and drainage way are all , within a City ea.sement. Mr. Doyle saggests that the storm water outlet is a hazard and asks that it be carrected. We have reviewed his concern with the City's insnrance risk manager. 4ur risk manager does not agree with Mr. Doyle that corrective action is necessary at this time (see attached letters). ' O'Brien I+iunding Issue Ms. 7oan O'Brien, `1199 Falls View Court, has contacted me by phone. Ms. O'Brien is highly upset that the City would attempt to assess her for improvements to the Creek. She feels that Ivy Creek is a trunk storm sewer facility and therefore should he paid for by the entire City not just those adjacent to it. She sa.ys that her and many of her neighbors will challenge any assessments that are levied. � ACTION REOUIRED• ' Listen to the project summary, field questions from the audience, and relate any guidance on desired changes to the project in preparation for the December lst formal feasibility/assessment hearings. �� ' � II��. V ! r-^. -' � i:�..__ 7-31-92 `'`; T0: City CouncilANO CITY CLERK City of Mendota Heights� FROM: Chris & Mary Doyle 642 Maple Pk Or Mendota Hts MN 55118-1839 H 552-4090 W 645-3991 Dear Sir/Madam: Please be advised �hat your easement to my property provides access to members of the public which could result in personal injury. I ask that the city engineer inspect the easemen� to propose a remedy. Please feel free to call me if you have any questions. :,.. Si .�rel�ours, Ch ' Doy e 0 � Berkley Risk Services, Inc. October 21, 1992 Mr. James E. Danielson, P. E. Public Works Directar City of Mendata Heights I I01 Victoria Curve Mendota Heights, Minnesota 55118-4167 Dear N�r. �anielson: I am sending this letter to review my recent meeting with you and the city engineer, Mr, Klayton Eckles, This is in conjunction with the city's particzpation in the League of Man.nesata Cities Insurance Trust praperty and casualty program. My participatian in this meeting was to give risk management loss cantrol advice to heip the city minimize possible city service hazards, protect city assets, and to help strengthen the city's defense if litigation is brought against the city for badily injury or property damage. The purpose of our meeting was to review some safety concerns a citizen had� with storm water drainage on his pxoperiy. The area we reviewed concerned the property of a Mr. Doyle. It is my understanding fram my visit with �you that Mr. Doyle's property, along with same other properties in the azea, is being reviewed for an upgrade in the storm water drainage through his and other residents' pzaperty. It is my understanding that Mr. Doyle is cancerned wa.th the possible attractive nuisance that a small pond in the drainage azea. on his property may cause. A review of the drainage pond on Mr, Doyle's property shows tt�at durir�g heavy rains the watez is approximately one- to two-feet deep. The banks adjacent to the large'discharge pipe are fairly steep. , A further� review .of: the area shows._ that slightl�r .F�rthez downstrea�m the ba�iks are reasonabiy fiat anii ii wot�id;be easy� ti�� get�t�ut of f1�is� sma�l. gond: ��Yt is �als�.niy understanding tha't many� times this pond is dry when the rai�fall is light. �� During our review, we toucbed on the beneFits and drawbacks associated with a number of areas concerning liability wi.thin the city. These area.s included putting in protection grates on the entrance and exit of the starm water pipe Ieading onto Mr. Dayle's property, fencing the area and restructuring the drainage. It is my feeling that the depth of the water and the smallness af the pond area even during heavy rainfall would not keep individuais out. As a matter of fact, if the fence went across the stream, it could cause trash and debris to build up and increase possible flooding. Adding security grates could alsa cause the same probiem. Security grates on the inland side could hinder fl.ow into the drainage pipe. It is my understanding that when safety grates were added to some dr<�.inage pipes in fihe past, tiiey caused floodin.g ta adjacent homes because of debris buildup on the inlet side. Safety grates on the outlet side could alsa 920 Second Avenue South, Suite 700 • Minneapolis, Minnesota 55402-4023'• (612) 376-4200 • Fax (G12) 376-4299 A MemE�er af 8e�kley_ Risk Management Secvices Groug City of Mendata Heights October 22, 1992 Page Two cause the same problems as a security fence around the small pond. The accumulation of trash and debris on tt�.e grate discharge bars can �Iso cause incze�ased flooding on upstream praperties. It is my understanding that this drainage system wauid be increa�zng the size of the retention pond at the inlet end of the pipe and changing the format of the discharge through Mr. Doyle's praperty. It is my understanding that the discharge is designed to reduce the erosion which: should protect his praperiy and other propezties downstream, Because of the proactive action the city pubiic works department is t��ng pertaining to drainage in the area of Mr. L1oyle's property, I have no new recammendatians at this time. If you have any questians pertaining to this letter, please feel free to contact me. Sancerely, , � . .c�, j.�' 1 ^� W. Michael Everist Senior Lass Control Gonsultant Berkley Risk Services, Inc. VVME:eab F pc: Mr. Dan Maddus W. A. Lang Company 37S Jackson Street, Suite 504 . St. Paul, Minnesota 5�101 Recommendatians and comments are provided for loss cantrol and risk eacposure improvement purpases only. They aze aat made for the purpose of complying with the requirements of aay law, zule or regulation. We do not infer or imply uz the making of these recommendaCions aud commenfis that ati sites were reviewed or that alI possible hazards were nated. The final respansibility for canducting loss control and risk management pragrams must rest with the insured. October 30, 1992 Ellis & Edythe Abrahamson 714 Maple Park Court Mendota Heights, MN 55118-1721 Subject: Ivy Falls Creek Feasibility & Assessment Hearing Job No. 9216 Improvement No. 91, Project No. 6 Dear Ellis & Edythe Abrahamson: In order to allow affected and interested property owners an opportunity to obtain information and provide input regarding the proposed Ivy Falls Creek Restoration Project, the City Council has scheduled two separate public meetings to which you are invited to attend. The first will be an informal public discussion of the project at 8:30 P.M. at the November 17, 1992 City Council meeting. At this meeting, a full presentation of the proposed project will be given. The discussion will allow citizen participation following the presentation. On December 1, 1992 the City Council will conduct a formal public hearing beginning at 8:30 P.M. to consider the proposed improvements to Ivy Falls Creek. This letter is an official notice of this public hearing at which time the feasibility and special assessments for the project will be considered. All thirty-one recipients of this letter own property in the project area and are proposed to be assessed the amount listed in the official notice (see enclosed). The Problem Ivy Falls Creek is a major drainage system for storm water in the City of Mendota Heights. The creek has been experiencing significant erosion problems over the years. In addition there are a number of tributaries that dra.in into Ivy Falls Creek that are experiencing some erosion problems. The erosion problems include tree and landscaping damage, loss of soil and destruction of yards. � The cause of the erasion is high volumes af storm water that accur after heavy rains, and the extreme slope of the creek bed. Unless an erosion control pmject is undertaken the creek • bed will continue to erode deeper and deeper, and more property damage will result. The Salution The City has retained.the services of iwo 1n�ghly respected and experienced engineering consulting fums, Barr Engineering and Wenck and Associations, to assist in the design of tlus erosion control project. The �Ciry's proposed solutaon incorporates the recommendations made by these two fums and includes the fallowing. * The gond in North Ivy Hill Park would be increased in size. * Where scouring has created a deep stream beci, fill wauld be used to eliminate some of the exposed banks. * The stream would be flattened by adding a series of drop structures (muu waterfalls}. The drop structures wauld dissipate the force of the flowing water, and help protect the banks. * The steep banks wauld be minimi�.�d where passible, and an erosion control mat with seed mix wauld be installed. The mat would protect against erosian on side slopes and help establish ground cover. * Where trees aze removed or where the creek has washeci trees out, new trees wauld be planted { auother methoct of slope stabilization}. * The tributaries that flow into the creek would be stabilized as well, conrecting ex%sting erosion problems and min;mi�ing any further chance of erosion in the future. . �_ � The estimated cost of the pmposed project is $1,000,000. The City Council is very concerned that the funding concept assaciated with the proposed project be fair and equitable ta all involved. In the past, it has been the policy of the City Council ta assess adjacent properiy owners all costs associated with a given improvement project. Hawever, in this case the City Council has determined that other City funds should be nsed to pay for m4st of the project's cost. .After studying the project fmancing needs for nearly ten months, the following cost allocation approach is favored by a majority of the City Counci�: � �nding 5ource Amount Comments City Storm Water Utility $500,000 General Debt Service Obligation $170,000 Special Assessments (31 Property Owners) $150,000 Tax Increment Financing $120, 000 City of West St. Paul 55 Q00 Total $1,000,000 $3.50 per quarter per home To be spread over 19 years To be spread over 19 years Upfront lump sum payment Anticipated lump sum payment Due to the fact that much of the water in the creek comes from other parts of the City, the Council has determined that it is appropriate that much of the project cost be bome City wide. One half of the funding is proposed to come from a new storm water utility program the City intends to enact by Ordinance. Many municipalities in the seven county metropolitan area have adopted this type of funding program to pay for storm water projects. This storm water utility would be utilized to fund not only the proposed Ivy Falls Creek Restoration Project, but other storm water problems in the City as well. A storm water utility progr�m capable of funding the Ivy Falls� Creek project and other anticipated projects would involve charging approximately $3.50 per quarter to each home in the City. The proposed assessment roll has been prepared based on the assumption that 15 percent of the total project cost will be assessed to 31 progerty owners adjacent to the creek and its tributaries. Note that this assessment percentage has been reduced from 20 percent as originally proposed in Ju1y 1992. The current proposed assessment roll indicates a general decrease of about 30 percent for most affected property owners. In the event that the Ivy Falls Creek Restoration Project can be accomplished at a cost substantially below the engineering estimate, then the Council may consider a further reduction in the individual assessment amounts. Should 'the Council adopt the proposed assessment roll the individual assessment will not be increased� beyond the amount shown on the roll. If the project goes ahead and you are assessed for the improvements, you would have the option of prepaying the assessments or having them certified to the City's property tax roll for payment over a nineteeri year period. You are encouraged to attend the informal public discussion with the City Council on November 17th and the formal public hearing on December 1 st. The City Council may chaose to temlinate the Ivy Falls Creek Restoration Project shaula there be widespread opposition to the project from those proposed to be assessed. Your input is important and we look forward to your participatian. ' If yau have any questions regarding the project ar the proposed assessment before the upcoming meetings, please feel free to cantact me at 452-1$50. Sincerely, CITY QF MENI,�QTA HEIGHTS 3'ames E. Danielson, P.E. Public Works Director JED: dfw Barr Engineering Company Experience in Stormwater Management Barr Engineering Company has a 30-year history of providing stormwater management and water quality services to cities, watershed management organizations, and several state and federal agencies. Barr helps implement the plans by providing complete design and construction review services. Barr has designed entire drainage systems, as well as plans for system upgrading, replacement, relocation, and extension. Other ongoing help includes monitoring programs, review of development proposals, and training to help city staff perform work in house at less cost. Water quality management and wetland protection are other important areas of our work. Barr has worked with more than 50 cities, and prepazed comprehensive stormwater management plans for approximately 20 cities, as well as overall water management plans for nine watershed management organizations. Many of our municipal clients are using plans we developed 10-20 years ago, demonstrating the success of these plans. Following is a list of Barr's capabilities and experience with municipal issues. Overall Planning Experience • Stormwater management • Floodplain management and land use � Erosion and sedimentation • Point and non-point source pollution • Wedand protection • Fish and wildlife management Planning Process Experience • Hydraulic/hydrologic studies • Water quality studies � Reseazch and interviews • Governmendagency meetings � Review of alternative financing • New plans, revisions, and updates • Concept designs and design criteria • Construction quality control • Permit assistance • Groundwater and surface water supplies • Parks and recreational areas • Development impacts • Compatibility of plans among cities, counties, WMOs, soil conservation districts, and other groups • Surveys and site inves6gation • Wetland inventories � Public information programs • Benefits assessments • Feasibility studies and cost estimates • Capital improvement schedules • Construction plans and specifications • Ongoing monitoring programs • Compliance review of development proposals Barr has recently completed large erosion control projects in the Twin Cities metropolitan area. The five-million-dollar Battle Creek and Fish Creek projects for the Ramsey-Washington Metro Watershed District and the one-million-dollaz Nine Mile Creek Watershed District project in Bloomington provide needed flood and erosion control for these Metro resideniial communities. The projects were designed to enhance the natural beauty of each area by blending into the natural surroundings. � JAMES R. LANGSETH Professional Engineer Ex�erience: Since joining Ban; Nir. Langseth has worked primarily on hydrology, � hydraulics, and hazardous waste projects His experience indudes work in watershed management, stormwater management, and flood control. ' Examples of his water resources project experience follow. • Engineer for the Lower Mississippi River Watershed Management Organiz.ation. Prepazed overall watershed management plan. • Proj.ect manager for the preparation of stormwater management studies for the City of West St. Paul and for several watersheds in the Lower Mississippi Watershed Management Organization. The hydrology and recommendations in these plans were incorporated in the municipal Water Resources Management Plans of Inver Grove Heights, Mendota Heights, and Sunfish Lake, Minnesota. • Performed computer modeling of streams for a$38 nvllion Ilood control project for the Bassett Cxeek Water Management Commission. Studied Ilooding problems and alternative solutions. • Performed computer modeling for flood control and water management studies in the Valley Branch Watershed District. Work included economic analysis of alternative trunk storm sewer systems. • Project manager for drainage and erosion study for properiy along the Minnesota River bluffs involving proposed urban development. • Project manager for hydraulic analysis to determine effects of proposed bazge loading facility on the Mississippi River at LaCrosse, Wisconsin. • Other water resource management work includes urban drainage plans, hydrologic analysis of urban and rural watersheds to determine flood impacts, and hydrologic study of lakes and streams. Education: M.S., Civil Engineering, Stanford University, 1982 Emphasis: Water Resources B.S., Civil Engineering, University of Minnesota, 1979 B.A., International Relations, University of Minnesota, 1979 Re�istration: Civil Engineer: MN, WI, IA Membershi�s: American Society of Civil Engineers Ban E�gineering Company • 8300 Nor»�an Centcr Drtae • Minneapolis, MN 55437 • 622/832 2600 J Wenck;Associates, Inc. Wenck Associates is a professional environmental engineering consulting firm with a well-earned reputation for responsive and reliable service. Our clients want complete, accurate, and timely answers to their questions, and we provide them. We also help you make sure that your questions are the right ones. We guide you through the growing maze of environmental regulation and take a proactive approach that helps you contain cost and minimize regulatory enforcement. Our clients include Fortune 500 corporations, smaller industries and businesses, attorneys, insurers, real estate managers, municipalities, and regional governments such as watershed districts. We're proud of the fact that most of our growth is based on satisfied repeat clients and client refenals. At Wenck, our client is the most important member of the project team. We listen to your concerns and work hard to represent your interests. We assemble a project team that meets your specific needs for budget, schedule, and level of detail. To provide you with the most practical solution, our staff pools skills and experience in: • Environmental Engineering • Hydrogeology/Geology/Geophysics/Modeling • Air Toxics/Air Quality • Chemical Engineering/Chemistry • Geological Engineering • Water Resources Engineering/Aquatic Biology • Civil/Municipal Engineering • Agricultural Engineering Support staff are skilled in environmental monitoring and sampling, surveying, construction inspection, drafting, computer-aided drafting and design (CADD), data management, word processing, and communications. Wenck Associates is managed by Norm Wenck, President, Joe Grabowski, Executive Vice President, and Mike Panzer and Paul Josephson, Vice Presidents. Founded in 1985, the company has a steady annual growth rate of 30 percent. Offices are located in Minneapolis and St. Paul, Minnesota, arid in Grand Rapids, Michigan. 1 r � J ., J s � �VVater IZesource Management Wenck Associates is groud of the exgertise we offer to clients whose charge is to manage and protect water resaurces. We employ a full-service staff of engineers, hydrologists, and water quality e�erts, including several senior staff with more than two decades of experierice. Areas of expertise include: • Water quality investigation • I.ake restoratipn (including Minnesota's largest EPA-funded project) • Flood and erosion control • Lake level control • Starmwater management planning • Water resaurces management Surface water quantity and quality modeling is an important strength. We are familiar with the accepted standards in computer models Iike the TR-20 and SWMM runoff models, the ACrNPS non-point source madel, and flood models such as F�EC-2. � Our clients in�lude watershed districts, water management organizations, lake assaciations, counties, cities, park:baards, the Minnesota Department of Natural Resources, the IVIetrapo2itan �Waste Control Cammission, and the MetrapoIitan Airparts Commassian. � �� The follawing project examples are organized by the type of services provided. References and additianal infarmation can be pravided upon request. 1 . � G Watershed Plan and Other Projects: Clearwater River Watershed District Wenck Associates is the enginee� for this 160-square-mile District 40 minutes northwest of the Twin Cities. Projects have involved extensive coordination with several counties, �the soil conservation district, state agencies, and the U.S. , Environmental Protection Agency. Achievements include: • Preparation of the District's water management plan and updates, including: ' - thorough evaluation of existing drainage systems - recommendations and concept designs for drainage improvements to resolve existing problems and satisfy future development - administrative and regulatory programs • Ongoing services such as participation in District meetings; regulatory agency coordination; administration of the District's permitting program; and long-term water quality monitoring and annual reports. • Outlet projects for two lakes, including designs, plans, and specifications. • Minnesota's largest-ever lake restoration ($3.3 million), which won an award for outstanding achievement from an engineering association. 0 3 t �a Watershed Plan and Other Projects: Minnehaha Creek Watershed District This major watershed district includes 31 Twin Cities communities. Wenck staff worked with the District from the late 1960s through the 1980s. Specific projects include the following: • Preparation of original overall water management plan and first revision; later preparation of draft 509 water management plan, including: � - thorough evaluation of e�sting drainage systems - development of a computer model of the entire District - recommendations and concept designs for drainage improvements to resolve existing problems and satisfy future development . - administrative and regulatory programs • Pioneering EPA wetlands research • Ongoing services such as participation in District meetings; regulatory agency coordination; administration of the District's permitting program; and long-term water quality monitoring and annual reports. • Design, construction, operation, and permitting of Lake Minnetonka's outlet control structure. • Cooperative hydrologic modeling in the city of St. Louis Park. • Computer modeling, design, construction, and land acquisition for non-point source abatement in the 8,500-acre Painter Creek ' subwatershed. � � 4 � Watershed Plan a�nd Other Projects: Sauk River Watershed District Wenck Associates is the engineering consultant for this district, which: • Encompasses more than 1,000 square miles, extending from St. Cloud to Osakis in central Minnesota • Includes 2501akes and three low-head dams • Includes a major tributary to the Mississippi River Wenck staff prepared the overall water management plan in only six months. The Board of Water and Soil Resources approved the plan within one year of the District's formation. The plan includes 27 specific activities over a five-year period, with some undergoing implementation. Many of these projects emphasize water quality. Selected activities: • A lake diagnostic-feasibility study • A lake outlet project • A comprehensive �hydrologic data collection program that includes lake and stream monitoring, measurement of flows, lake levels, and precipitation, and preparation of mass balance budgets of sediment and nutrients Watershed Plan and Wildlife Refuge: Okabena-Ocheda Watershed District This rural watershed district at Worthington, 1�'Iinnesota, retained Wenck staff for these projects: . 1. Provide solutions for a variety of drainage problems by developing an overall water management plan 2. Develop water conservation strategies that resulted in the reclaiming of a wetland for wildlife and water supply purposes � � 5� t � � :� 7 Watershed Plan and Other Projects: i Rice Creek Watershed District This District lies in the northern St. Paul suburbs. Wenck staff authored the overall water management plan, which involved: i • Thorough evaluation of e3dsting drainage systems • Recommendations and concept designs for drainage improvements i to resolve existing problems and satisfy future development • Administrative and regulatory programs Wenck staff also provided ongoing services such as managing the District's permitting program. The most challenging task was the Long Lake Restoration, which is Minnesota's second largest restoration project to date. ; Lake Diagnostic-Feasibility Study: Sauk River Watershed District Wenck Associates is the consultant to this watershed district in central Minnesota. We successfully applied for a Minnesota Clean Lakes Grant to conduct a Phase I diagnostic-feasibility study of the watershed's Grand Lake. A special consideration is that the lake has wetlands that could be used to improve stormwater runoff from the surrounding agricultural areas. The final recommendations will be the subject of public hearings required before implementation of the plan. � J i � � ; Chain of Lakes Restoration: Clearwater River Watershed District Wenck Associates, the district engineer, completed a$3.3 million project funded by Minnesota and an EPA Clean Lakes Grant. 1'he project broke ground on techniques such as NPS pollution control and use of wetlands as natural filters. This large project involved: - • An agricultural watershed of 160 square miles • A river, and eight lakes totaling over 4,100 acres • A broad work scope that included a Diagnostic-Feasibilifiy study; monitoring; public information; and plans, specifications, and construction management for eight restoration phases The lakes suffered annual phosphorus loads well over 200,000 pounds. The project has reduced these loads substantially, causing in-lake phosphorus concentrations to be more than halved in some areas and greatly improving water clarity. Accomplishments: Wetland T�eatment--Portions of river water were diverted to flow through near.ly 500 acres of three wetlands for natural treatment. Staff designed diversion structures, over 150 distribution pipes, and over 30,000 feet of diversion channels. This is the project's central accomplishment. � Wetland Isolation--Untreated wastewater from a cheese plant had discharged into a wetland, creating the lakes' greatest source of pollution. To divert the river and runoff around the wetland, staff designed over 11,000 feet of dikes and channels. Hvpolimnetic Aeration--Three lakes have submerged aerators that oxygenate bottom waters, an important way to reduce phosphorus release from sediment and prevent related algae growth. � Rough Fish Removal--Bottom-feeding rough fish stir up sediment, thereby releasing phosphorus that supports algae. Using selective netting, rough fisl� were removed from six lakes. � ; Chain af �Lakes Restoration; Clearwater 1Ziver Watershed I3istrict (Cont.) Miscellaneons Improvements--Three communities and an industry stopped discharging treated wastewater into the river. In addition, a severe erosion problem at one lake was alleviated. j . . Non-Point Source' (NP� Pollution Control--Controlling NPS phosphorus runoff is critical because agriculture as the dominant land use. This major final phase involves the coordination of efforts by the; • Clearwater River Watershed District • Soil and water conservation districts of Stearns, Meeker, and Wright counties • Sai] Conservation Service • Univezsity of Minnesota Agricultural Extension Service • Minnesota Board of Soil and Water Resources • Minnesota Pollutiozi Contral Agency Staff gathered data on 'sails, slapes, crops, farming practices, channeI characteristics, and ather input for the AGNPS computer modeI. In addition, staff identified critical land areas with excessive soil andjor nutrient loss, develaped and imp2emented strategies far reducing these losses, and determined the consequent water c�uafity impacts. These activities were seIected to contral NPS polIution: ; • Ridge tiilage and minimum tillage • Reseeding critical acres with native grasses • Buffer strips . • Nutrient management planning • Animal waste management pIanning These improvements are implemented through personal contact, a public education program, and combaned subsidization. s Mr. James E. Danielson, Public Works Director, City of Mendota Heights 1101 Victoria Curve, Mendota Heights, Minn. Dear Mr. Danielson: P. E., 55118. November 10, 1992. Your letter of October 30 th, re work on the drainage system involving Ivy Falls Creek, has been received and is herewith acknowledged. The letter and the proposal as contained in the attachment, including notice of informal public discussion meeting on November 17�th, and the formal public hearing on December 1 st have been read and understood. We also understand there will be an assessment for the proposed work to be done � against ourjproperty at 675 Ivy Falls Ct. (Parcel No 27- 37601-040-01). Unfortunately for us, both the informal discussion and the formal hearing are scheduled at a time when we c,�nnot attend either meeting. However, we believe it absolutely essential that the proposed work as planned and outlined in the information you have furnished us be carried out and completed at the earliest possible date. This is formal notice that described here in approve desired or necessary, you of our decision. 14425 Futura Drive, Sun City West, AZ 85375. we as owners of the property the project as proposed. If may advise other property owners Yours truly, � � J �� .��'�:� y�r�.� �, c/ / 4 / L6�9l��GG �� , �' '�� / . �vCi'r/ �=-� m _ r � � � '�. ,l1,�IaJ ��_��t��r- 1�, ��.�: N�,�r��rablc C,tiar-l�s E h�ert�r7��ti��p i�i��yar t�i�G}r r_�f t�#�rid=_tta Fiµig;�ts, 11r:�1 Vi�_tnYid Ct�tt'V�y ! t�ler��,ta Hzig't�ts� �!�! �;�� 1� ' � P��Y ."!ay<<t� i"iet-t:.�r�s>>t�C�� i . � Ftl�w��=��"'C� �i!.erlSt: t1Ylt] ��i��' �:�� +�1:':i'Y 1�+C'1'1$ v'�:; '�;�7s: f�l'FV [:��llYl��li �:'�tl I°�c"?Y"�_�'1 1� i l�`='%�. � i"F`LeIV£`L� i'1�:� 1'e5(�ait3'�C ��? 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G^�Ztil YeS�i��_t ;�i "�i'�le �'i"��i]?et7'i��f 7.i i'�tlrt �jv(5%�' LEie r`letlt'�C�'l;� �i�lC�fl'�a aY��yS Fi}"�:.��.�iljq �}l!� at? t't1�11't' t�{c�i�Y'�i'3"C1 ��'lc�� 7i�ELRY� Wct�Li' 13'7$,�I �. "ts?1}.�" ��Y�^��=: c't1'�� ',��i11�=�'1 iti�=lude5 ci �]t 1Vd�e (7c1Yk:. i�'�fl�°tl 't,'�' �]��.1�}l� :tle 1��€ ].i; 'rd?S ��`�=8.�4�e l.j', 'r1d� ��-trt ,,f thc priv�te ��rl:.e :i Tfie S�_,1.uti��r� referreC u�_� ir7 �tie lett�:r �t�tE� � tiat tt7�� l�a.�yF rtt��, ri�•d t�.to 5�2'VI.�_L� �_�� '�Wif "}ll.i"�d L�Li:i'�i1 4,r}1�� ='�t5�1'�{:'� &#li::l }:3�1�' ��s,�tl e�i^yitie+='"r '��1�� I.� W�� ri�9.l.li�_�r� d��llar- pr��,jecte Tf�� re�::��r,arner��ti��r� t�,! �nlarge tt;e porici in i��r-vf�i Ivy Hill F'arF=. r��al-:es r�� r��r�ti��r� �,f riE��-.ir�g tFi+� p;ryri� 1i.ra�r� :-�t ir��p��vir�tzs r��at�ri�l. 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F'aul Ear:. e, .� ��_�risul�t i r7g Nt�gi t�eet' : Tfiis i5 � pr��je�_t wf�i�_t7 �_��ilc; he hariciie� �h�itfi��ut ec;uiprr�tri{;, �tsir�g 3andbclC��y t1ct7�Ui'�� Yel:dltlitlf� f11dCt�Yicl15 c7= ()i"_��J+=`� i]� S��li �=��t1�Ci'Vd:1��Y1 clt�tFl�=1C:. The ��ri,e-_��,��;��_rs t��ri��el�;�es f�ave � r-esp�,r�sit�ility t�� di�rWrt icrg� ��rn��urits ��f lJ��eY' ��'ft tflel.Y" �.�=�� `.�i �;fle 5�YCet ��rl�� :�'lti!.11� t1?�� Gle c111C�WtCj ��:� ltlStali s�ririE:ler�� r��;t +:c�'tE7e edgr �,f �z �_liff. '�'fit �_it_y fia� fail*�d t�� ade�qLt�t:�ly fii�ittt�iti d'r•ai�la�e ��itti�ll�. If j:.Fii� i� h�ctridled a3 �; l��r�g ierr:� ri�air��ent�r?ct� �r�_�bleri� �,;t„ ;e�r�y ��dditi�_�n� i�f 5aridl��y,�iri�� v.h"t�j l=�:h1rY t?nt�lY'c?1 fl'IdteYic?15,= ti'lij Wlii �_��..��='F 5��11 %]Ci'11P1� l�l�fi� and y�ac,ually r-e��ill tF��^ �-�re_,� �ehlr7d t�tie dt��l,� eY"�lCeC �zrea=_�. r-'�s tFi�se ar-t 'rt_til:.��p �;flti'F: 'v?ill i..l�= .�+Y1� �;CPi��Yhi•-� f�='f :;'it� 51��?� i�� _��r7tir��_��• SZllfilj]itl(,� ltl k� l'� }l Y C Sl.l l�; 2 t1 � i i i�_, �-•� t i c�Fl C1 i:� �;.'tl �_•;' =,•' p r- ��p �� 'r �;: , �Y�.71�=dll�r lYi ti Y"ll'i'dl SC�Cii'1C]s 17i'�i�i�'t'.j ��WtleYa r�t'a.j.yL'�flt i�ii i�}}� :��1�%�� fl'�115� �c�.E:C �]I1 �Ei%'. Y"��?�=�ti=.�1t1111��f �=l7 fitltilf�i].yltlCl Wc:1EY �'i��+�:'kt1CJ lt':t�� ie CJi(�.}.�r iY�=tfl'I �Fl�`iY pr�i�]N}-1:Vy dtlu �;i: Y�=��U='= i�`1�=Y'�?t�tFY"ltlt]� 'r?i11�=f1 t'".e�lt�= i.�i �,at!IYd�F_ ?!'i c.�ristabl�` �;(7c�1 E o � I �if115 15 fl��t: cltl 1tl�eYStc��+_ 5UF'iei"i'i:GEiWc"1l� dr��,ric't1r �iY"��zje�=::� � i?LI11G2t1C� dtl l�=C@5= i'��d� �:�� bY7.t1� ltl �'lec7Y'}' !:'L1117.�JfitF`t7t ��r- ari_ta:.�.=ttl��t� ��f l�c�bl�!i'1S wili F7Y'�=�rl�tll}� �]v �=��Ll!1tCY�.lY��C.�U�=±:Vt. ��1�_ �=11�4;.Y:Cj l=�� e.tl c��-=-=�5 Y�=�dC� 4�].11 hrea�:. _�p tflE f��J� 5�15i:Cfi'IS ?tiCi Ye�4!C+_ ��7�` St3�:3i11i:s �=��' �Fl� gt�tllyi �µ��t�ltl'� t�� cl l�i'Y��eY �C�7'F'C Qf �Y'�i53.! �tl t'flcltl WC f1dVe ��!Cjc!5/e • TI 4f115 �i!��]CLt g��CS I��Y4t�c�Y(j9 y��C( Wlil c'flCj U�1 Wltfl a �_�_�t1�_Yete I11'lC spillway, sir�7ilar t��,tf��,e used iri ttie L��s AngelNs ar-�a, ar7d wi11 eliri�iriate ttie �IY��per_ty '1cll l.t@ }/� �U iI'�! �Ytd fleYe ?! �Y" . . � h��teC IFl aCjt�l�l��tl L�� ti,{'1$ t�ti��Vi ni.[��C9 L}Y. f:c�.Y"le cl�.S�� IC3C�tSt'",�(j tflcl� ��VeY�=��fl'!ltig er��si��ri ��f tfii� typ� �_��uld be t�elpNd b�{ tFie ��se ��f w.�ter�-I�_�vir}g trees �nd sEir-uu� witfa e;trr�si�te r-c��_�t sy�tNni�,, ��rid �1=�� tt7at tF�e s��i1 �_��uld t�e furttier- sta+�ili�ed h,r ��air7� tf7e mett7�� used f��r revegeta�iri� rnir�e tailir�gs. He tut-t�i�r- s�tggested t}iat sirv_e pre�'i��is e:perieri�_Y tia= st��a�r� �t�at tt�e gr��ur7d iri �fiis ;r�a' is uri3table, tfiat t7��l�irig p��r�ds ar e a p��tNri;ial dis�ster fVY" tf115 cZYCciy S1tl�=C tf1C1' c�1'C tl�1t 1fi1�1@Y\/l�-lt5 LC� Wc�t�Y". L�r-airiage 1'Y!�(II fl��ldiric� p� �nds sfi� ��ld �� it�t� � tf7e �ewer systeni ti� �t int� � tf�e w.ater- �abl e. I f the 1 evel �_�f tfie watcr- table is t'ai.sedy it �_�_�u1ct d*•�_r-ti_as� tfie st��bilit; ��f tfie gr��r�d ir� ttie eritire area. Tfius if Fit�ld p��rids are t�� be h�_tild, are tfier�e plaris t�� rr�ak:e ttie liner-s iri�pervi��us ie� ��r-der- t�� a�•��ic! t-�,i,irig t��r �.tater tabie':' 6 Ma��_fi i7: 19`�'.� "(� �e Mend��t� Nei ghts' Ci ty C� ��ri�_ i 1 Re: Ivy FaI1� Creek. 1='r'��je�_t ( 4Je ar�e npp��ed tr� f�.ir-t}i+�r w��rk: nr} ttie 1vy F'alis �:ea�_h crre�:.4 �ather th�r7 �:f1C� Y�St�jY�tl��tl �flcit �;f1�iLiiL� E1�3Vi C]t_ri'1 !!tl�f'YU'�F%.Cf� dff;CY' �il�' Scihllt`,clY"1' S�41wY WcZS truilte Bef��r-e tfi� s��tiitairv scw�r was b�t�it� wti�.��fi wt;�t al��ng �he c��uF�i ne �t t�� Ui' j�dYfjy '�fi='Y� �a'd5 Yl!� (7+='t�=ip�;l�71e e�Y��.I�•I'1. �{�ile Lll'1��µY5T.�tl��lt1�� Wd5 tflc`it '�flt vil'l�ge W��l.11C3 Y'e�t��Y'C tflC:� c!Yea t�� tfle ��i'l�ltie,l ��=�t1C�1tI��t1. �it tfi� t7.�i�C =.:�1llj/ ::..�>> 1'�E�i;1y .t WY:��C �,� i;fle �1i�1.1�� 'Gt��'ri7ev :�� it3L Ml].fi� �:t1��W �i'llt t�'lC Y'e5t� �t"cltl� �tl flctCl il� �i. ��=�=Lt� Y"CCi, t•JE�eti thi� sj,��rri� s�_�,��ers wer� in=:talleld in 1'?8�p 1 sp��•� t�� t':i�ahtel .�t��t {;fie 1'c�7.lUY� ��_� YCStt�Ye t'fir �Jcltfl,. �1��1'lltlC� Wc=�S ��tiee Jlfil rJdFll e15� �tl dtit'] I WeY� '�� fiice�i: !�tl �''IdY�_fl �q 1`�`��._p i]Lt1: 41� ildd t�_� p� �5{;P� �hle !�ur riieetir�g because or ttie sr7��w stnrri� tf�at day. �1s far as tfi� W! �"r �: pr ��p� �sed ��r7 ttir 1�r ger- br %�r7�_f�es ��f Iv_y Fa11 s Cr-eek:-- gabi��ns, et�_., wr ��pp��se ttiat w��rF: as e�_�.,1�_�gi�_ally ur7s��urid ar7d �tt�aestt�eti�_ ir� � "wild �r�ea". lV�1r do k�e �iridN'rst�t�d wtiy it is t}�� resp�arisibilitv af Merid��ta Heights t�� ease tf�e water- pr��blems ��f W��t St. F'a�ile We �_an syri�patfii: e� witFi p��ple �;�f�� E7ave dr-air7age arid er��si��ri pr��bleri�se Tfie drainrige "��ri tEie west side ��f ��ur yard, betWeetl ��ur yar-d and 3rr�itfi's, was ri�� r�abierii ��rigir�ally. But witFi 't}ie build��p ��t fi�ausrs iri the rieigFib��rF��d, tFie YLttlGff fr��ri� ti'.fiC StYCCt �2C�=cifi�e 5�� St�l%�1't'c 1;�lat ltl ct f1C�V}' Ydltl WC �=��l.l�t�tl°t CJCt ��ll� ��f �fle �=�Y- ltl ��llY' �=�WP1 �Y1VeWciV. �'�e �=d11+=1� :�ciflCjf'Y"5 cZtll� l�!�.y 1ci�1G�5�=d�3*_� dY'=,f1i.tB�_t5y t�� dr�ign a�ra�ri�gt sYsttni. W� ir�t��rri�ed L?oyd Srr�ithf ��!tr neigfib�� Slt7�=e fl� flclC� 1��5� cl l��t �1� Idtl� ��1'� !�f fll� bl�=��. }�cIYC� tY"��fii ��lk' SCV�YC er-��si��r�e Ttie lands�_ape ar�_fiitect tlrew a plari, ar�d wfier� we applird f��r a huildirig per-ri�it, Ed F=.isf7elp tF7e �_ity erigirieer�, said tF�e �_ity w�nted tc� put ir7 st��rrr� scwers arid �_urbs in ivy Fails :=irst Rdditi��n. Tti��se ri��t affe�_ted b_y tfie ruri »ff t:ev�r� tfi�_�ugti tt7e}� pr-��du�_ed it? k�ere n��t iriter�st��a On� p�r-s��r� fr��ri� 41��d- r i dge �Y 1 Ve �=dfi�e d� �Wtl cltl� bangrd ��tl ��llY Cj� ��=�Y' t]e�=clLtSe ��f ill � ��ppi �Si t i��tl a � 1 w�sn't fi��ri�� at tFie tirr�e.? Ar�d ��rie riutty woniari �_alied up ar�d s�_rrari�ed at.�_ts ��ri the pf��_�r�e f�_�r startit�g s!�ri�ettiirig Iik:e ttiat. As y��u k:n��w, it erided up as ��pti��r�al f��r ��tF�er tfiari tF��se wFi��Se pr��perty lay wtier-e the sewer ��p�riings w��uld be placed. : Tf1YCC sides ��f ��t.� yard are b��ut�ded by utilities at�d tf�e f��trtf� side is used C� � st� �r� sr�� w f� �r tF�e winter cwe tiave five sides �. We feel tFiat we wi 11 ri��t pers��ri�ll_y beriefit fr��ri� tfiis FJY�J�jCL't. c.l"t�at appea�s tc� bc tF�e basis f��r pr-��je�_ts iri ttiis neigfib��rti��r_�d.? TF�e rr��si��r� al��ngside �_�ur- yard iri tFie� "gully" is ttie YeSLllt ��f thc s�riitary sewer�s iristalled iri i�EB. Iri tf�e '�.�J yCc�YS sin�_e tE�eri, tf�er-e has beer� n�� tteri�pt t�� rnaintairi tF�e are� ar-c�urid tFie sartit�ry SeWeYS. Wtiy sfr�uld we e�r,'pe�_t betteY fi�altltetl�t�r�e ��n � future repair': 1 Y��urs truiy, � • i � � E11 i s W Abraf7�ri�� ri, 71 � h'lap i� F'ar- �: l,t��ur 4 Metid��t� Heigf�ts? Mrd :�i5i ia t.�,1�?��7-1'3�'S ' ''� I .-� i ,` � � � Dear City Council Membears and Mayor, ��-' �(o - f�`'� .�� -j i I- E �-� We a�e wY�itiY�� o etpress ou.r genuirle disappoinCment regarding the `pro�osed assessxnent plan for the Iv-�� Falls Creek Restoration Project. The plan car�t�nues to be fundamentally unfair in reg�Y�d ta the burdeu proposed to be assulned by the owners on or vexy near zhe cz�eek. TIZe Ociaber 30, 1�92 Ietter correctl�� cax�ch�des ther�e has been '° sig�zificant erosion prablems ove� the years," losses including "tree and landscape dama,�e, loss af soiX and desti-uctioxz of ��aT-ds." T11e conclusion stated is also correct; "Unless an erosian collt�al project is undertaken, tl�e ereek �irl cann�zue to erode deeper a��d deepex, aild inare propex�ty damage wi�l result." � tNe have lost �.xp to � feet af our front yard together v��ith � ��unlber Qf �Zlature trees. This �tijill conti��ue without son�e actio�3 � being taken. �ti'e stY�ongly agree that co�rrective �cticrn is already overdue. ! . I�Te cantinue to disagree ��ith the proposed fur�ding lnethod for the pY�aject. Tla.� 31 owneY�s proposed. for assessinent axe the victin�s of tl�e erasian. We did nc�t cause it. Tla.e develap�llent of greatez Me��data Heights and West St. Pa�.�l �:�as ix�.creased the �t�rxn run-off wlzich is drained througlz Iw Falls Creek. The ratic�nale offered for tl�e 31 a�nmers paying appro�imatelST 15°�0 of t11e pY-oject cost is that �ve v��ill receiUe a benefit The o1�ly 'benefit" we will recei�re is that if the project is successfLxl, ouYry proper�y will no Ionger be dan�aged. tNe w�ll z�.oi have 4ur property replaced, but avoid further damage. tA�e should not have to pay anv premium as a part of the assessment for such a result. The praject is basically an eaposed storm sewer. This is a con�mu.nity project in which ALL sXzou�d share EQUALLY. At an absolute m�.nimu.m those who are in the watershed which contributes the water causi�ig the erosia�� should share equally and not require 31 owners to pav a premium. We are uncleaar whether the proposcd assessment fa� the 31 owners is to heZp pay fo� "other stonn water projects" as referenced in the C7ctober 301etter. Not only is the ].5% assessment for the 31 � - owners basieally, unfair, it clea�ly shou.Td not be used to finance ather projects. We certainly want to understand this element of the proposed assessinent. The OctobeY� 301etter also states the Cit�T Council inay terminate the project if theY�e are too many objections. We find tllis statement offensive. T11e pY�oject by your own admission is clearly necessary to avoid further damage. It is poor public policy to 11o1d the project hostage u1 order to diminish good faith obligations. �Ne request that this statement be foY�mally withdrav�nl. We look foY-vvard to the Cit�T Council acting fairl�T and promptly. �Ne are ulterested in achieving the same result. Sincerel��, , �� . � /�. �� A�aril iz Miller/Fric Miller Y , �� m � M CITY OF�MENDOTA HEIGHTS ' NIIIVIO � . November 12, 1992 TO: Mayor, City Council and City Adminis FROM: Klayton H. Eckles K�1►� `� Assistant City Engineer ( SUBJECT: Storm Water Drainage Utility Ordinance and Policy � DISCUSSION• � This memo will discuss the proposed Ordinance and also present a storm water drainage utility policX paper that could be adopted and used to administer the specifics of the program. At the November 3rd Council meeting the Council reviewed a proposed Ordinance to implement a storm water dr�inage utility. Council directed staff to provide them with additional example ordinances in the Friday News. The Richfield, Roseville and Eagan Ordinances were sent to Council. After review of those Ord�nances it should be clear that I bonowed. hea.vily from them. A public discussion of this Ordin.ance is scheduled for December lst, if Council has any comments, it would be well if I could get them now so they conld be incorporated into a revised ordinance for that meeting. If Council chooses to adopt the Ordinance on December lst, the Ordinance will then have to be published in our official paper. The ordinance is set up to implement a storm water drainage utility, but it does not get into the details of how the day to da.y operation of the Utility would work. Instead a Storm Water Drainage Utility Policv could be adopted that would address the specifics of the utility. Attached you will find'a copy of the policy which I have prepared. The golicy discusses how the fee schedule was created and delineates a system for addressing credits and exemptions to the standard fee schedule for sgecial cases. There are three types of credits available: one for land use intensiry credits (pertinent for properties with low density development), another credit available for rate of discharge reductions (for creation of detention pon�s) and fmally a credit for property unprovements that enhance or protect water quality. . New State and Federal regulations are now in affect that encourage or require ponds to be constructed to National Urban Runoff Program standards (NURP). These standards relate to the size and depth �of the pond during non-rainfall events. The recognized method in Minnesota of designing ponds to the NURP criteria was created by Professor Walker. The program is called the Walker Pondnet Model. The attached policy refers to the Pondnet Model M for deternLning water quality credits. The more efficient a pond is at settling out suspended solids and phosphorous, the higher the credit for the property. The Walker Pondnet Model sunply sets up a method of estimating the effectiveness of a pond given the characteristics of it and of the watershed. The policy is attached for Council's review. It is intended to act as a technical reference to be used for setting up the fee schedule and processing requests for credits or exemptions. RECOMIV�NDATION: I recommend Council review the attached policy and the ordinances sent in the Friday News, and direct staff to make any necessary changes� to the documents prior to the public meeting scheduled for December 1 st. � ACTION REOUIRED: Review the Ordinance and policy and direct staff to make any changes I � 1 � i,";�7 F STORM WATER DRAINAGE UTII,ITY CITY POLICY BACKGROIJND � The City of Mendota Heights adopted an Ordinance which establishes a Storm Water Utility throughout the entire City. The purpose of the utility is to fund the improvement, repair and maintenance of the storm sewer system and fund the costs of ineeti.ng new State and Federal regulations regarding environmental issues. � The Ordinance states that revenue for running the 5torm Water Utility Program shall be derived by the creation of a storm water utility fee. Tlus fee shall be determined by the City Council and shall be just and equitable, based on the unpact a property has on the storm water system. i OB.TECTIVE The purpose of this policy is to provide a specific program for setting the storm water charges for all properties in the City. Also this policy will set forth a detailed methodology for addressing credits and adjustments to the adopted program for special cases where a property owner has taken actions that reduce the impact his/her property has on the storm water system. The standard procedure for determining the storm water diainage fee for any given parcel shall be based on a formula that calculates the anticipated im�act that property has on the storm water system. Since impact is generally a function of the quantity of storm water generated, the factors which increase storm water quantity sha11 be used as a methad of ineasure. The runoff potential (ROP) shall be the basis for setting storm water rates for various land use types. ROP is a function of the amount of impervious surface and the rainfall intensity index for a given rainfall event. Different land use types have different quantities of impervious surface and different rainfall intensity indexes. In general, the ROP will be high for high density and industriaUcommercial development, and low for undeveloped land or open space. The formula for determining ROP is as follows: ROP=3.0*C*I Where: C= A runoff coeff'icient which quantifies the amount of unpervious surface and rate of infiltration I= Rainfall intensity index which quantifies the run off rate of a 2.5 inch rainfall event ; The other factor that determines the standard storm water fee for a given property is the area of the property. i Larger parcels of land have more runoff. A •• To determine the fee that a given property would pay, the formula is as follows: Quarterly Charge = BC * ROP * A Where: BC = ROP = A= Base Charge - the charge for single family lots Runoff potential for the parcel's land use Area of the parcel Using the above formulas the following table has been created: CATEGORY RATE 4UANTITY Unimproved land (w/ground cover) Single Family Med. Density Res. High Density Res. Cemetery/Golf Institutional Multi-Family (R-3) Business/Industrial C 1 BC 1 BC 1 BC 1 BC 4 BC 8 BC 12 BC Per Home Per Unit Per Unit Per Acre Per Acre Per Acre Per Acre The single family category works out to 1 base charge because it is assumed that these land uses are 1/3 acre in size and the ROP for them is 3(3*1/3=1 BC). Similar logic holds true for medium and high density residential, these land uses have higher ROPs at higher densities, so the charge rate is tied to the number of uaits. � CREDITS In cases where a property is substantially different from the norm, and in cases where a property has storm water facilities in place that act to diminish the impact of storm water, the property may be eligible for a credit. Three types of credits are possible. Land use intensity credits apply to properties where the actual ROP is much less than the theoretical ROP. Rate of discharge credits are available for properties that operate a holding pond that reduces peak flows. Water quality credits will be available for properties that operate a wet pond that meets National Urban Runoff Program (NURP) standards. � 4 t+ I A propert�r owner who wishes to apply for an exemption or credit will need to provide a written rec�uest, along with all �he information stipulated iva this policy, to the Public Works Director. ; The Public Warks Directar will review the informatzon and deiercnine if a credit or exemption is warranted within six (6) months of the request. The Public Works Directar will present the request and findings to the Gity Council. The Counci.l will make the final determination as to whether a credit or exemption aze warranted. City staff will make the appropriate adjustments ta the next ut�lity bill after the Council's decision. LTnder no ci.rcumstances will the caredit or exemption be retroactive. A. La.nd Use Intensity Creciits � , i 1. Criteria: When actual runoff generateci by a parcel differs from the assumed amount by more than 25 °b, the parcel's drainage fee may be adjusted to reflect actual runoff. 2. Required information by applicant. a) Complete site plan b) Site area and percentage af "impervia�as" surface 3. Calculation Procedure: a} ; b) Calc�late unit runoff by rational method, usir�g act�ual percent unpervious surface, 2" rainfall, clay soils. ,, Compare with "Standard" Unit Runoff Land Use Single Family CemeterieslGoif Courses Institutional Med.l�Iig�i Density Multi-Farnily CommerciaUIndustrial Standard 2" Runoff .50" .16" .30" 1.20" 1.1�� 1.34" c) If calculated unit runoff differs fram standard by ZS % or more, adjust parcel's ROP value by ratio of actual unit runoff to standard unit n�noff. 6 . 4. Exceptions: � a) No adjustments to single family parcels will be granted, as their fees do not depend on lot size or intensity. b) For parcels with drai.nage easements, reduce parcel size to non- easement area, �then calculate unit runoff. B. Rate of Dischar�e Credits 1. Criteria: When peak runoff from site is limited to pre-development levels by on-site facilities owned and maintained by property owner, up to 25 % reduction in drainage %e can be granted. 2. Required information by applicant: a) Complete site plan b) Area of site draining to each outlet point c) % improved surface draining to each outlet point d) Specific details about outlet facility(s) e) Calculation of peak outflow rate for 5-year and 100-year design rainfall, using madified rational method with concentration time of 30 min. or more. 3. Calculation Procedure a) Divide site into areas which dr�in to each drainage outlet. b) Select design rainfall c) Route rainfall through pond using modified rational method, choose time of concentration at least 30 min., and use "C" value calculated from composite of Land Uses. Determine peak outflow rate by summing all area. d) Check other rainfall events to determine "worst" case e) Calculate pre-development rates for parcel using "C" _.20 and assuming no on-site detention. m 4. fl_. If peak 5-year outflow is less than predevelopment -- 10 � ' credit . If peak 100-year outflow is less than predevelopment -- additional 15 % credit Exceptions. Special Cases . a) b) c) Offsite water drains to outlet -- owner has right to drain this water through the site without detention. Grant credits if owner provides sufficient control for owner's portion of the total flow. (This will require applicant to provide information about watershed beyond parcel). Outlet facility owned by City or others (i.e. City has easement for pond) -- No Credits Cost of pond construction funded by City - No Credits (i.e. Tax Increment Financing Assistance) d) Shared Ponding Situation: All ponds have an outlet. If outlet on ' another's land, no credits (as in B above), excent if the pond is , capable of ineeting size requirements for both properties and the properties in question have an agreement to maintain and share the pond. The pond mu'st be-located partially on both properties. C. Water Quality Credits � I 1. Criteria: When a parcel provides on-site treatment facilities which function to improve the quality of runoff exiting the site, up to 50 % of the drainage fee may be credited depending on treatment effectiveness. 2. Required information by applicant: a) Area of site draining to pond and percent impervious b) Volume of pond below outlet elevation. 3. Calculation procedure for wet ponds: a) b) i c) Wet ponds shall be built in accordance to NURP standards and be rated according to the Walker Pondnet model. Divide site into areas draining to each facility Determine the volume of run off from each area of the site for a 2.5" storm event using rational method or approved SCS method. - d} Ca2culate ar verify actual pond volume in acre feet below outtet elevation. � e) Calculate Pondnet effectiveness ratio (PER) PER. = Actual Pond Volume � Pondnet Required Valume #} Determine credit from following chart: PER . 0-.39 - ,40-.59 ,60 - ,79 .80 - .99 1.0 + 4. Exceptions and special cases a) b} c) % CREDIT 0 10% ZO � 35 % 50 � Off-site water drains to treatment area -- Ignore effects of off-site water in calca2ating pand eff'iciency Pareel shares pond facility. If parcel has water narmally panded an site, calculate volume o:F pond on that site belaw autfail. Then calculate credit' ger normal procedure. Cost of pond canstruction funded by City -- Na credits (i.e. Ta.x Increment Financing Assistance) Refer to Mendota Heights 4rdinance No. � Adopted by the Mendata Heights City Council this day of 6 1992. ! r CITY OF MENDOTA HIIGHTS � � � • , ' November 17, 1992 � TO: Mayor, City Council and City Admini FROM: Klayton Eckles, Civil Engineer �-�'�'� SUBJECT: Discussion of Hearing for Storm Water Drainage Utility � DISCUSSION: � In order to implement a storm water drainage utiliry it will be necessary for the Council to adopt a'new ordinance to that affect. � � Although it is not necessary, a public hearing on this issue might be advisable if any public opposition is expected. Attached is a notice calling for a public hearing for December 15th that could be published if Council wishes to hold a hearing. t � RECOMMENDATION: . I recommend Council decide on the need for a public hearing. : .� ACTION REQUIRED: - �� ' If Council chooses to hold a public hearing on the subject of a Storm Water Drainage Utility Ordinance, Council should direct staff to advertise the attached legal notice m the official newspaper. 0 CITY OF MENDOTA'HEIGHTS NOTICE OF HEARING ON PROPOSED ADOPTION OF AN ORDINANCE ESTABLISHING A STORM WATER DRAINAGE UTILITY. TO WHOM IT MAY CONCERN: WHP.REAS, due to the need of a�funding source for trunk storm water improvements and water quality improvements, the City Council of the City of Mendota Heights, Dakota County, Minn�sota, deems it necessary to consider the establishment of a storm water utility. NOW TI�RRFORE, notice is hereby given that the City Council of the City of Mendota. Heights will hold a public hearing on establishment of a storm water utility at the following time and place within the City: Date and Time: T� sday, December 15, 1992 �0 Q'clock P.M. ��.vv Location: Mendota Heights City Hall 1101 Victoria Curve Mendota Heights, MN 55118 Persons desiring to be heard with reference to the proposed ord'vtance therefore should be present at the hearing. +� The City Council proposes to proceed pursuant to the authority granted by chapter 444 of Minnesota State Statues. Dated this 17th day of November 1992. By order of the City Council Kathleen M. Swanson City Clerk City of Mendota Heights Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452-1850 with requests. < � CZTY C}F MENDOTA HEIGHTS � � MEMO , November 12, 1992 . T0: Mayorl, City Cauncil and City.Admini�t � FRflM: Lawrence E. Shaughnessy, Jr., Treasurer � SUBJECT: Associated Bureaus Devel.oper's Agreement � . I7ISGIISSItJN On November 3, 1992 Cauncil. appraved of the use af Ta�c Increment Financing for development by Associated Bureaus. The use of funds was to include some front end monies �o provide �ite a.mprovements and noise attenua�ion and a"pay as you go" revenue note payabl.e from future tax income off the property. I _ To facilitate and �pe11 ou�. the de�ails of this agreement, the campany and City Attorney have been active in drafting the attached Developer's Agreement. I believe that the Council concern in the transferability of the property has been addressed in Section. Vz on Page 13. o� the agreement. The use of Tax Tncrement for the landscape upgrade has also been el.iminated. The balance of the Agreement seems in line with the Council appraval. ACTION REQUSRED Apprave Developer'� Agreement for the project improvements ta �he Associa�ed Bureaus property. LES:kkb _ i � r � SHERMAN WINTHROP ROBERT R WEINSTINE RICHAfiD A.NOEL ROGER D. GORDON STEVEN C.TOUREK STEPHEN J. SNYDER HART KULLER DAVID P. PEARSON THOMAS M. HART IV DAf7RON C.KNUTSON JOHN A. KNAPP MICHELE D.VAILIANCOURT DAVID E. MORAN, JR. DONALD J. BROWN WINTHROP �� WEINSTINE JON J. HOGANSON SANORA J. MARTIN GARY W. SCHONMILLER TODD 8. URNESS SCOTT J. DONGOSKE PETER J.GLEEKEI ROBERT S. SOSKIN EDWARD J. DRENTTEL JEFFREY R.ANSEL LAURIE A. KNOCKE LLOYO W.GROOMS JULIE K. WILLIAMSON MARKT.JONNSON BETSY J. LOUSHIN Mr. Lawrence Shaughnessy City Treasurer City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 A P R O F E 5 5 I O N A L A 5 5 O G I AT I O N ATTORNEYS AND COUNSELORS AT LAW 3200 M�NNESOTA WORLD TRADE CENTER 30 EAST SEVENTH STREET SAINT PAUL,MINNESOTA 55101 TELEPHONE (6121 290-8400 FAX 16121 292-9347 DIRECT DIAL (612) 290-8544 November 12, 1992 Re: City of Mendota Heights/Associated Bureaus Dear L,arry: JUIIE WIDLEY SCHNELL CHRISTY JO CASPERS TMOMAS H.BOYD JOSEPH C. NAUMAN DANIEL C.BECK ' ERIC J. NYSTROM BRIAN J.KLEIN KR�S,TIN L.PETERSON JOANNE L.MAT2EN WILLIAM L.WINSON TIMOTHY K. MASTERSON EVAN D. COOBS THOhiAS A. WALKER GINA M.GROTHEFOLLEN F PATRICK W. WEE. CHARLES A.DURANT CRAIG A. BRANDT DAVID A. KRISTAL KAFLA.WEBER JONATHAN D. CRAN ALOK VIDYARTHI TOMAS L.STAFFORD CARLA J. PEDERSEN JAMES W. DIERKING EARLE F KYLE IV JOSEPH 5. FRIEDBERG OFCOUNSEL DANIEL W HARDY OFCOUNSEI VIA ME.SSENGER Enclosed please find the Contract for Private Development between the City of Mendota Heights and Hurley Partners. Also enclosed is a marked copy showing changes from the draft of September 30, 1992. The following items need to be accomplished prior to the closing of this transaction: 1. The Iegal description of the property needs to be completed on Exhibit A to the Contract for Private Development. 2. The Developer must provide the Cify with an amortization and payment schedule for the Limited Revenue Tax Increment Note, showing accrued interest from the date of closing. 3. As discussed at the previous Council meeting, we will require an opinion of counsel from counsel to the Developer that site improvement costs whi,ch will be reimbursed by the City are eligible costs for purposes of the TIF statute. 4. We have inserted a provision providing the Developer with a 60-day grace period for the payment of real property taxes. No payments under the Note will occur as long as any tax is delinquent. If taxes are not paid within the 60-day grace period, the next scheduled payment under the Limited Revenue Tax Increment Note will be permanently forfeited by the Developer. Mr. Lawrence Shaughnessy November 12, 1992 , Page 2 , For the benefit of you and members of the City Council, I nate the following differences between this Agreement and that of VGC Corporation: " a. This transaction does not involve a land write-dawn, therefore no deeds will need to be exchanged between the parties. - b. � Restrictions on transfer have heen madified to permit the transfer of the Development;Property ta partners of the Developer, members of their family, and related entities awed ,by such persons. c. r Reimbursement of the $540,Q04 of Site Improvement Costs shall not occur upon execution of the Agreement, but shall be deferred until campletian of constrrucdan of the Minimum Impravements. d. j An ir�demnification pravision has been added which would require the Developer to reimburse the City far costs reimbursed which are nat eligible for TIF benefits. � Larry, I would recommend that this Agreement be circulated to the inembers of the City Council for their review prior to the next City Council meeting on November 1'7, 1992. �"he Developer has requested that this item be put on the Consent Agenda for thaf ineeting. Please direct any comments, questions or suggestions to Tom Hart or to the undersigned at 290-8400, ! Very truly yours, WINTHROP & WEINSTINE, F'.A. By - .L,! van D. C EDC/mkb Enclosure cc: Mr. Thomas Lawell {Via Messenger) Mr. 3ames R. Casserly {Via U.S. Maii} Thomas M. Hart IV, Esq. � CONTRACT FOR PRIVATE DEVELOPMENT THIS AGREEMENT, made on or as of the day df , 1992, by and among The City of Mendota Heights (the "City"), a statutory city of the State of Minnesota, having its principal offices at 1101 Victoria Curve, Mendota Heights, Minnesota, and Hurley Partners, a Minnesota partnership (the "Developer"), with its principal office at 260 East Wentworth Avenue, Saint Paul, Minnesota 55118-3580. � WITNESSE'I'H: WHEREAS, the City is a statutory city of the fourth class organized and existing pursuant to the Constitution and laws of the State of Minnesota and is governed by the City Council (the "Council") of the City; and WHEREAS, pursuant to the Municipal Development Districts Act, M'innesota Statutes, Sections 469.124 through 469.134, as amended (the "Act"), the Council is authorized to establish development districts in order to provide for the development and redevelopment of the City; and . WHEREAS, pursuant to the Minnesota Tax Increment Financing Act, Minnesota Statutes, Sections 469.174 (the "Tax Increment Act"), as amended, the Council is authorized to finance the capital and administration costs of a development district with tax increment revenues derived from a tax increment financing district established within such development district; and WHEREAS, the Council has adopted the Development Program (the "Development Plan") on May 5, 1981 creating Development District Number 1(the "Development District") pursuant to the Act; and WHEREAS, in connection with the Development Plan the Council of the City has established a tax increment financing district pursuant to the Tax Increment Act (the "Tax Increment District"); and , WHEREAS, in order to achieve the objectives of the Development Plan the City is prepared to � acquire the Development Property (as defined herein) and convey such Development Property : to the Developer, in order to assist in making a proposed development by the Developer more � feasible; and WHEREAS, the City believes that the development of the Development District pursuant to this Agreement, and fulfillment generally of the terms of this Agreement, are in the best interests of the City and the health, safety, morals and welfare of its residents, and in accord with the public purposes and provisions of applicable federal, state and local laws under which the Development Plan is being undertaken and assisted; _ A NOW, THEREFQRE, in consideration of the premises and the mutu�l obiigations of the parties hereto, each of them does hereby covenant and agree with the other as follaws: � AkTICLE I. � f Section l.l. Definitions. the context: Defini�ions In this Agreement, unless a different meaning cieariy appears from � "Act" means the Municipal Development Dis'tricts Act, Minnesota Statutes, Sections 469.124-h69.13�, as amended. "Agreement" means Ehis Agreement, as the same may be from time ta time modified, amended, or supplemented. "Certificate � of Completion" means the written certification by the City that the Minimum Tmprovements ha�ve been completed in accordance with the terms af the Agreement.' "City" means the City of Mendota Heights, Minnesota, "Completion Date" means the date the Certificate of Completian is issued by the City. "Construction Plans" means the plans, specifications, drawings and documents related to the Development Property and the constructian work ta be performed by the Develaper on the Development Property including, but not limited to, the following: (1) as-built survey., of L3evelopment Property, (2) site plan; (3) faundation plan; (4) floor plan for each floor; {5) cross sections af each (length and width); (6) elevations (all sides); ('7} facade and landscape p1an; and (8) such other plans or suppiements to the foregoing plans as the City may reasonably request. "Cauncil" means the city council of the City. ! '"County" means the Gounty of Dakota, State of Minnesata. "I?eveloper" � means Hurley Partners, a Minnesota partnership. "Develogment District" means the Development District Number 1 created by the City pursuant to the Develapment Plan. "Develapment Plan" means the Development Program for Development District Number I adapted by the Council on ivlay 5, 1-981, as the same may be amended. � � "Deveiopment Praperty" means the real property Iegally described on Exhibit A attached hereto and incorporated herein. -2- "Event of Default" means an acdon or event described in Section 7.1 of this � Agreement. � "Minimum Improvements" means, collectively; the Site Improvements and an appi�oximately 65,000 square foot office/commercial facility to he. constructed on the Development Property. "Note" means the Limited Revenue Tax Increment Note in the original principal amount of One Hundred Ninety-Six Thousand One Hundred Fifty and 00/100 Dollars ($196,150.00), and providing for the payment of interes� as � set forth therein, substantially in the form of Exhibit B attacherl to and incorporated �in this Agreement, and to be made by the City payable to the order of the Developer and delivered by the City to the Developer in accordance with Secdon 3.2 hereof. "Preliminary Development Plan" shall mean, collectively, the Construction Plans and all other writings, drawings or other artistic renderings, applications, agreements or other documents submitted to and approverl by the City in connection with this Agreement and/or the Project. "Project" means the acquisition of the Development Property and construction of the Minimum Improvements thereon. "Site Improvements" means, collectively, all those certain improvements to the Development Property described on Exhibit C attached hereto and incorporated herein. "State" means the State of Minnesota. "Tax Increment" means that portion of the real estate taxes paid with respect to the Development Property which is remitted to the City as tax increment pursuant to the Tax Increment Act. - "Tax Increment Act" means the Tax Increment Financing Act, Minnesota Statutes, Sections 469.174-469.179, as amended. . "Tax Increment District" means the Tax Increment Financing District Number 1 created and amended by the City pursuant to the Tax Increment Plan adopted in connection with the Development Plan. "Tax Increment Plan" means the Tax Increment Financing Plan adopted by the City on May 5, 1981, in connection with the creation of the Tax Increment District. "Tax Official" means any City or county assessor; County auditor; City, County or State board of equalization, the commissioner of revenue of the State, or any State or federal district court, the ta�c court of the State, or the State Supreme Court. "Transfer" means the sale, assignment, conveyance, lease, transfer, foreclosure, or other disposidon of (i) the Development Property, (ii) the Minimum Improvements, or -3- �. �. any portion thereof or (iii) the sale, exchange or transfer of greater than a fifty percent (50%) interest in the ownership; profits, or capital of the Developer, determined with reference to all such exchanges occurring after the date hereof, provided,,however, that any determination under clauses (i), (ii) or (iii) above shall not include (A) any transfer or disposition to a corporation, partnership, limited liability company •or trust more than 50 % of the beneficial interest of which is owned or controlled by the Developer, or (B) any transfer to a natural person who is an owner of the Developer as of the date hereof or such person's spouse, children, grandchildren, grandparents, or parents, or an endty more than fifty percent (50%) of the beneficial interest of which is owneti by one or more such persons. "Unavoidable Delays" means delays which are the direct result of strikes, shortages of materials, war or civil commodon, delays which are the direct result of unforeseeable and unavoidable casualties to the Minimum Improvements, the Development Property or the equipment used to construct the Minimum Improvements, delays which are the direct result of governmental action or inaction beyond the control of Developer, delays which are the direct result of judicial action commenced by third parties, citizen opposition or action affecting the Project or adverse weather conditions, or to any other cause or action beyond the reasonable control of the party seeking to be excused as a result of its occurrence. ARTICLE II. � Representations and Warranties Secdon 2.1. Representations by the CitX. The City makes the following representations as the basis for the undertaldng on its part herein contained: a. The City is a statutory city of the State with all the powers of a statutory city of the fourth class duly organized and existing under the laws of the State. Under the provisions of the Act and any other applicable laws, the City has the power to enter into �his Agreement and carry out its obligations hereunder. b. The City has created, adopted and approveti the Development District and Tax Increment District in accordance with the respective terms of the Act and �the Tax Increment Act. : � ' c. To finance a portion of the obligations of the City hereunder, the City proposes to make the Note payable to the Developer in accordance with the provisions hereof and to pledge tax increment generated by the Tax Increment District to the payment of the principal , and interest on the Note according to its terms. . d. The City makes no representation implied, as to the Development Property suitability for the Developer's purposes Project. -4- s, guaranty or warranty, either express or , or any portion thereof, its condition, or its or needs or the economic feasibility of the Section 2.2'. �tepresentations. Covenants and Warranties l2y the Developer. The Developer represents and warrants that: a. The Developer is a Minnesota partnership which has duly authorized the execudon and implementadon of this Agreement through proper action. b. The Developer shall operate and maintain the Minimum Improvements in all material aspects in accordance with the terms of this Agreement, the Development Plan and all applicable local, state and federal laws and regulations (including, but not limited to, environmental, zoning, building code and public health laws and regulations). _ c. The Developer is or shall be the owner of the Development Property. d. The Developer shall construct the Minimum Improvements in accordance with the Preliminary Development Plan and all applicable local, state or federal energy-conservation laws or regulations. e. Tfie Developer shall obtain, in a 6mely manner, all required permits, licenses and approvals, and will meet, in a timely manner, all requirements of all applicable local, state and federal laws and regulations which must be obtained or met before the Minimum Improvements may be lawfully constructed. f. The Developer covenants that the cost of the Minimum Improvements to be completed on the Development Property (including construction costs, architect fees, construction interest, survey fees, soil testing but excluding acquisition of the Development Property) shall be not less than Two Million Eight Hundred Eighty-Eight Thousand Six Hundred Seventy-Four and 00/100 Dollars ($2,888,674.00). g. Neither the execution and delivery of this Agreement, the consummation of the transactions contemplated hereby, the acquisidon, construction and development of the Development Property, nor the fulfillment of or compliance with the terms and conditions of this Agreement is prevented, limited by or conflicts with or results in a breach of, the terms, conditions or provisions or any corporate restriction or any evidences of indebtedness, agreement or instrument of whatever nature to which the DEveloper is now a party or by which it is bound, or constitutes a default under any of the foregoing. h. The Developer acknowledges, agrees, represents and wan�ants that it would not be able to undertake the Project without the assistance to be provided by the City under this Agreement. i. Upon reasonable inquiry and investigation, to the best of its knowledge no "hazardous" or "toxic" substances (as those terms are defined in any state or federal rule, regulation, statute or other law relating to environmental matters) is located or has been disposed of or released on, under or about the Development Property. -5- , j. The Developer shall cooperate with the City with respect to any lidgation commenced with respect to the Development Plan or the Project. Except for any willful or wanton misconduct of the City, its employees, council members, officers or employees, the Developer shall save, hold harmless, and indemnify the City from and against any and all costs, including reasonable costs of defense incuned by the City through an attorney of its choosing, with respect to any litigation commenced by third � parties in connection with the Project or this Agreement. ' ARTICLE III. � � Acquisition of Property; � Undertakin�s of City and Developer Section 3.1. Acquisition of Development Propertx. On or before the Completion Date, the Developer shall acquire the Development Property. The City's obligations under this Agreement are contingent upon fee simple ownership of the Development Property by the Developer. � Section 3.2. Limited Revenue Tax Increment Note. Upon the issuance by the City of the Certificate of Completion, assuming successful acquisition of the Development Property by the City, the City shall make and deliver the Note to the Developer. a. The City shall not be obligated to deliver or make payments on the Note until after the Completion Date. b. The City's obligation to make payments on the Note ("Scheduled Payments") shall be limited to the amount of Tax Increment which the City has received from the County, less all prior Scherluled Payments ("Available Tax Increment"). c. In the event that the Developer shall fail to pay the real property taxes assessed and payable 'against the Development Property ("Taxes") within sixty (60) days of the due date for such taxes prescribed in Minnesota Statutes, Section 277.01 ("Delinquent Tax"), the City shall be forever relieved of its obligation to make the next Scheduled Payment under and pursuant to the Note ("Forfeited Payment"). The amount of Tax Increment attributable to the Forfeited Payment shall be includable in the determination of Available Tax Increment with respect to Scheduled Payments other than the Forfeited Payment only in the event that (i) the Delinquent Tax is remitted to the County, together with any applicable penalty or interest charges, and (ii) all other Delinquent Tax payments are brought current. Thereafter, all Scheduled Payments shall he paid in accordance with the terms and conditions of the Note. The City shall not be obligated to make Scheduled Payments unless and until all Taxes are paid in full and current, together with any interest or penalties attributable thereto. d. The City shall forever be relieved of its obligation to make Scheduled Payments under the Note in the event that the Developer -shall cause or suffer a Transfer of the Development Property at any time after the issuance of the Certificate of Completion. � Secdon 3.3. Place of Document Execution, Delivery and Recording. Unless otherwise mutually agreed by the City and the Developer, the execution and delivery of documents and the payment of sums due or to become due under or pursuant to this Agreement shall be made at the offices of the City. � Section 3.4. Site Imnrovement Costs. Upon issuance of the Certificate of Completion by� the City, the City shall reimburse the Developer for the lesser of (a) actual cost of completion of the Site Improvements, or (b) the sum of Five Hundred Thousand and 00/100 Dollars ($500,000.00). The Developer agrees to deliver to the City on the Completion Date a certificate, in form and substance acceptable to the City, acknowledging and warranting the cost of completion of the Site Improvements. ' ARTICLE IV. Construction of Minimum Improvements Section 4.1. Construction of Minimum Improvements. The Developer agrees that it will construct the Minimum Improvements on the Development Property in accordance with the approved Preliminary Development Plan. Secdon 4.2. Preliminary Development Plan. a. The City has approved the Preliminary Development Plan as submitterl by the Developer. b. If the Developer desires to make any material change in the Preliminary Development Plan, the Developer shall submit the proposed change to the City for its approval. Tfie Developer acknowledges that upon entering this Agreement, the City in no way waives its right of final approval of materials and submissions required herein, including, but not limited to, final Construction Plans and the City expressly reserves its right to deny approval of any plans and permits should the Developer fail to proceed in accordance with this Agreement and/or fail to perform in total compliance with the obligations herein and the requirements of the City's Zoriing Ordinance and City's Subdivision Ordinance and other applicable City codes and ordinances affecting the Development Plans and/or Development Property. Secdon 4.3. Completion of Construction. Subject to Unavoidable Delays, the Developer shall achieve final completion of the construction of the Minimum Improvements on or before December 31, 1994. All work with respect to the Minimum Improvements to be constructed or provided by the Developer on the Development Property shall be done in a good and workmanlike manner with quality materials and in strict compliance with the Preliminary Development Plan as submitted by the Developer and approved by the City. The Developer agrees to diligently prosecute to completion the development of the Development Property through the construction of the Minimum Improvements thereon, and that such construction shall in any event be completed within the period specifierl in this Section 4.3. -7- Prior to the City furnishing the Developer with a Certificate of Completion with respect to the Minimum Improvements, the Developer shall make reports, in such detail and at such times as may reasonably be requested by the City, as to the actual progress of the Developer with respect to such construction. � Section 4.4. Certificate of Completion. a. Promptly after final completion of the Minimum Improvements in accordance with the terms hereof (including the date for completion thereo�, the City will furnish the Developer with an appropriate instrument so certifying (the "Certificate of Completion"). Such certification by the City shall be (and it shall be so provided in the certification itsel�, absent latent error or defect, a determination of satisfaction of the agreements and covenants in the Agreement with respect to the obligations of the Developer to construct the Minimum Improvements. � b. If the City shall refuse or otherwise be unable to provide the Certificate of Completion in accordance with the provisions of this Section 4.4 of this Agreement, the City shall, within ten (10) days after written request by the Developer, provide the Developer with a written statement, indicating in adequate detail in what respects the Developer has failed to complete the Minimum Improvements in accordance with the provisions of the Agreement, or is otherwise in default, and what measures or acts it will be necessary, in the opinion of the City, for the Developer to take or perform in order to obtain such certification. ARTICLE V. Insurance Section 5.1. Development. The Developer shall provide and maintain at all times during the process of constructing the Minimum Improvements for the benefit of the Developer and the City and, from time to time at the request of the City, furnish the City with proof of payment of premiums on: ' . � (1) Builder's risk insurance, written on the so-called "Builder's Risk -- Completed Value Basis," in an amount equal to one hundred percent (100%) of the insurable value of the Minimum Improvements as of the Completion Date, and with coverage available in nonreporting form on the so-called "all risk" form of policy; (2) Comprehensive general liability insurance together with an Owner's Contractor's Policy with � limits against bodily injury and property damage of not less than $3,OQ0,000 for each occurrence (to accomplish the above-required limits, an umbrella excess liability policy may be used); and (3) Worker' � compensation insurance, with statutory coverage. 1 : Section 5.2. ualt . On� and after the Compledon Date, the Developer shall provide and maintain for the term of the Tax Increment District or the terms of this Agreement, whichever occurs first, for the benefit. of the Developer and the City, at its sole cost and expense, and, from time to time at the request of the City, furnish the City with proof of payment on, casualty insurance in an amount equal to one hundred percent (100%) of the insurable value of the Minimum Improvements against loss or damage by fire, windstorms, hail, explosion, vandalism, malicious mischief, civil commotion, demolition cost, debris removal, collapse, water leakage and damage of any ldnd and of any nature whatsoever and such other risk or risks of a similar or dissimilar nature and such other coverages as are now, or may in the future be, customarily covered with respect to buildings and improvements similar in construcdon, general location, use, occupancy and design to the Minimum Improvements. Any policy of insurance provided pursuant to this section shall have a deductible amount of not more than Twenty-Five Thousand and 00/100 Dollars ($25,000.00). No policy of insurance shall be written such that the proceeds thereof will produce less than the minimum coverage required by this paragraph, by reason of co-insurance provisions or otherwise, without the prior consent thereto in writing by the City, with specific reference to this provision. The term "insurable value" shall mean the actual replacement cost of the Minimum Improvements (excluding the foundation and excavation costs and costs of underground flues, pipes, drains and other uninsurable items), and equipment. Any net proceeds of insurance resulting from a casualty to the Minimum Improvements shall be made payable directly to the Developer and/or its mortgagee with respect to any loss or casualty causing loss or damage in an amount less than or equal to Seven Hundred Fifty Thousand and 00/100 Dollars ($750,000.00). All net proceeds from any claim or casualty with a total dollar amount in excess of $750,000.00�sha11 be made payable jointly to the Developer, its mortgagee and the City. Section 5.3. Public Liabilitv. The Developer shall provide and maintain until the termination of the Tax Increment District, for the benefit of the Developer and the City, at its sole cost and expense, comprehensive general public liability insurance, including personal injury liability, against liability for injuries to persons and/or property, in the minimum amount for each occurrence and for each year of Three Million and 00/100 Dollars ($3,000,000.00), and shall be endorsed to show the City as an additional insured. Section 5.4. Other Terms. All insurance required pursuant to this Article V shall be taken out and maintained with insurance companies reasonably acceptable to the City and authorized under the laws of the State to assume the risks covered thereby. The Developer will deliver annua�ly to the City policies evidencing alY such insurance, or a certificate or certificates or binders of the respective insurers stating that such insurance is in full force and effect. Unless otherwise provided in this Article V, each pblicy shall contain a provision that the insurer shall not cancel or modify it without giving written notice to the Developer and the City at least sixty (60) days before the cancellation or modification becomes effective. Not less than thirty (30) days prior to the expiration of any policy, the Developer shall furnish the City evidence reasonably satisfactory to the City that the policy has been renewed or replaced by another policy conforming to the provisions of this Article V, or that there is no necessity therefor under the terms hereof. In lieu of separate policies, the Developer�nay maintain a single policy, blanket, or umbrella policies, or a combination thereof, having the coverage required herein, in which event the Developer shall deposit with the City one or more certificates of the respective insurers as to the amount of coverage in force with respect to the Minimum Improvements. � i � . (1) The Developer agrees to nodfy the City immediately in the case of damage or destruction to the Minimum Improvements with a dollar value exceeding $100,000.00. In the event that the dollar amount of any damage, cost or loss pursuant to any casualty does not exceed $750,000.00, the Developer will forthwith repair, reconstruct and restore the Minimum Improvements to substandally the same (or an improved) condition or�value as existed prior to the event causing such damage and, to the extent necessary to accomplish such repair, net proceeds of insurance relating to such casualty shall be applied to the payment or reimbursement of the cost thereof. (2) In the event the Minimum Improvements or any portion thereof are damaged or destroyed by fire or=other casualty and the dollar value of such damage or destruction is esdmated � to exceed $750,000.00, then the Developer, within one hundred twenty (120) days after such damage or destruction, shall proceed forthwith to repair, reconstruct and restore the Minimum Improvements to substantially the same condidon or utility value as existed prior to such casualty and, to the extent necessary to accomplish such repair, reconstruction and restoration, the Developer, its mortgagee (if any) and .the City shall apply the net proceeds of insurance relative to such casualty to the payment or reimbursement of the costs thereof. Any net proceeds of insurance remaining after restoration of the Minimum Improvements in accordance with this paragraph shall be payable to the Developer. (3) Any net proceeds of insurance to be released to the Developer in accordance with the terms of this Article V shall be released upon the receipt by the City of (a) a certificate of the Developer specifying the expenditures to be incuned in connection with the restoration of the Minimum Improvements, and that net proceeds of insurance, together with any other funds made available by the Developer, will be sufficient to complete such repair, reconstruction and restoration, and (b) if net proceeds of insurance are in an amount greater than $750,000.00, written approval of the above- referenced certification by an engineer, the independence and qualifications of which shall be acceptable to the City in its reasonable discretion. (4) Notwithstanding any provision hereof, the Developer shall be unconditionally obligated to complete the repair, reconstruction and restoration of the Minimum Improvements, regardless of whether net proceeds of insurance received by the Developer for such purposes are sufficient. Section 5.5. Condemnation. In the event that the Minimum Improvements or any material portion thereof shall suffer a transfer pursuant to any condemnation or eminent domain proceeding by any governmental body or other person, the Developer shall, within thirty (30) days after receiving notice of such proceeding, notify the City in writing. Any net proceeds of such condemnation shall be applied to reconstruct the Minimum Improvements within the Tax Increment District. � Section 5.6. Subordination. The rights of the City with respect to the receipt and application of proceeds of insurance or condemnation pursuant to -this Article V shall be subject to and subordinate to the rights of any holder of any mortgage with respect to the Development Property or of the Minimum Improvements in the event, and only to the extent, that such -10- proceeds are applied to rebuild, reconstruct, or construct the Minimum Improvements within the __ Tax Increment District. ARTYCLE VI. Provisions Regarding Assignment and Transfer Section 6.1. Representarion as to Development. The Developer recognizes that, in view of (a) the importance of the development of the� Development Property to the general welfare of the City and (b) the substantial financing and other public aids that have been made available by the City for the purpose of making such devel'opment possible, the qualifications and identity of the Developer are of particular concern to the City. ' The Developer further recognizes that it is because of such qualifications and identity that the City is entering into the Agreement with the Developer, and, in so doing, is further willing to accept and rely on the obligations of the Developer for the faithful performance of all undertakings and covenants hereby by the Developer to be performed. Section 6.2. Consequences of Transfer. For the foregoing reasons, the Developer represents and agrees that prior to the Completion Date: . a. Except only by way of security for, and only for, the purpose of obtaining fnancing necessary to enable the Developer to perform its obligations with respect to constructing the Minimum Improvements under the Agreement, and any other purpose authorized by the Agreement, the Developer (except as so authorized) has not made or created, and will not, make or create, or suffer to be made or created, any Transfer of the Development Property or any part thereof or any interest therein, or any contract or agreement to do any of the same. b. No Transfer of the Development Property shall operate, legally or practically, to deprive or limit the City of or with respect to any rights or remedies or controls provided in or resuldng from the Agreement with respect to the Development Property and the construction of the Minimum Improvements that the City would have had, had there been no such transfer or change. c. No Transfer shall be deemed to relieve the Developer, or any other party bound in any way by the Agreement or otherwise with respect to the construction of the Minimum Improvements, from any of its obligations with respect thereto or from any of its other obligations under this Agreement. d. Any Transfer of the Development Property shall relieve the City of any and all of its obliga6ons under the Note in accordance with the provisions of Section 3.2(d) hereof. e. Nothing in this Section 6.2 shall constitute a restraint on alienation or prohibidon with respect to the conveyance of the Development Property. -11- Section 6.3. Effect of Financing. Nothing herein shall prohibit or prevent the Developer from encumbering the Development Property in order to obtain suitable, bona fide financing for the development, construction, expansion or restoration of the Development Property or the Minimum Improvements. Section 6.4. Assi n�ent. This Agreement and the rights, duties and obligations of the Developer hereunder,shall not be assigned, conveyerl, or transferred, and any purported transfer in violation of this provision shall be null, void, and of no effect. ARTICLE VII. Events of Default Section 7.1. Events of Default. The term "Event of Default" shall mean, whenever it is used in this Agreement (unless the context otherwise provides): a. Failure by the Developer to commence and complete the Development Property on or before December 31, 1994 in conformance with the terms, conditions, and limitadons of this Agreement; b. Failure by the Developer to observe or perform any covenant, condition, obligation, or agreement on its part to be observed or performed under this Agreement and the condnuance of such failure for thirty (30) days after written notice thereof from the City; c. A petition of, or claim for relief in, bankruptcy or insolvency is filed pursuant to any current or future bankruptcy or insolvency laws naming the Developer as debtor, and such petition is not dismissed within ninety (90) days of the date of filing thereof. Section 7.2. Remedies on Default. Whenever any Event of Default occurs, in addidon to all other remedies available to the City at law or in equity or elsewhere in this Agreement, the City may (i) suspend its performance under the Agreement until it receives assurances from the Developer deemed adequate by the City, that the Developer has cured its default and will continue its performance under the Agreement, and/or (ii) take any one or more of the following acdons: ' a. The City may withhold the Certificate of Completion and a certificate of occupancy for the Minimum Improvements. - b. The City may terminate this Agreement and cease any and all performance under this Agreement, including any obligation to make payments on the Note. c. The City may inidate an action seeking damages, specific performance of this Agreement or any other relief available at law or in equity. The parties hereby agree that all costs, direct or indirect, paid or incurred by the City in connection with this Agreement or the Project, and including without limitadon all sums advanced to or for the benefit of the Developer hereunder, shall constitute damages of the City for -12- : J purposes hereof. Except as set forth in the previous sentence, the City shall not seek recovery against the Developer of any consequential damages. Section 7.3. No Remedy Exclusive. No remedy herein conferred upon or reserved to the parties is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addidon to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall he construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. In order to endtle the parties to exercise any remedy reserved to them, it shall not be necessary to give notice, other than such notice as may be required by this Article VII. Section 7.4. No Additional Waiver Implied by One Waiver. In the event any agreement contained in this Agreement should be breached by either party and thereafter waived by the other party, such waiver shall be limited to the�particular breach so waiverl and shall not be deemed to waive any other concurrent, previous or subsequent breach hereunder. ARTICLE VIII. Additional Provisions Section 8.1. Conflict of Interests: City Representatives Not Individually Liable. No member, official, or employee of the City shal� have any personal interest, direct or indirect, in the Agreement, nor shall any such member, official, or employee participate in any decision relating to the Agreement which affects his personal interests or the interests of any corporation, partnership, or association in which he is, directly or indirectly, interested. No member, official, agent, or employee of the City shall be personally liable to the Developer, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Developer or successor or on any obligations under the terms of the Agreement, except in the case of willful misconduct. Section 8.2. Restrictions on Use. The Developer shall not discriminate upon the basis of race, color, creed, sex or national origin in the sal�, lease, or rental or in the use or occupancy of the Development Property or the Minimum Imp`'rovements erected or to be erected thereon, or any part thereof. : Section 8.3. Provisions Not Merged With Deed. None of the provisions of this Agreement are intended to or shall be merged by reason of any deed transferring any interest in the Development Property and any such deed shall not be deemed to affect or impair the provisions and covenants of this Agreement. Section 8.4. Titles of Articles and Sections. Any titles of the several parts, articles, and sections of the Agreement are inserted for convenience of reference only and shall be disregarded in construing or interpreting any of its provisions. -13- i Section 8.5. Notices�and I7emands. Except as otherwise expressly provided in this Agreement, a notice, demand, or ather cammunication under the Agreement by any party to any other party sha11 be sufficiently given or delivered if it is dispatched by registered or certaified mail, pastage prepaid, return receipt requested, or delivered personally; and f , . a. in the case of the Developer, is addressed to ar delivered personaliy to the mailing or delivery address the Developer will, from time to time, furnish to the City; and , . b. in the case of the City, is addresseci to ar delivered pers�anally to the City at 1101 Victoria Curve, Mendata Heights, Minnesata 55118 or at such other address as the City may, from time ta time, designate in writing and forward to the Developer. Section 8.6. Indemnification. a. Developer agrees, that anything to the contrary herein notwithstanding, the City and its agents, off cers, Council members, or emplayees shall not be liable or responsible in any manner ta the Developer, the Develaper's contractors, suppliers, vendors, material men,laborers, lienors, mortgagees, or to any other person or persons whomscever, for any claim, demand, damages, costs, actions or cause of action of any kind or character arising out of ar by reasori of the execution of this Agreement, the transactions contemplated hereby, the acquisition, construction, instailatian, ownership and operatian of tize Praject, the Minimum Improvements andlor the Development Property. � b. The Develaper shall indemnify and save the City (and all persons acting on its behalf as set forth above) harmiess from any and aIl claims, demands, damages, actions or causes af action or the cast of disbursements, and the expenses of defending the same, specifically including, without intending to limit the categories of such costs, costs and expenses for City administrative time and labor, cost af engineering and planning services, and cast of atl Iegal services rendered, and ather direct out-of-packet expenses incurred, in connection with defending such claims as may be brought against the Ciiy for acts or omissions dire�tly ar indirectly related to, occurring at or about, ar resulting ar arising from the Canstruction of the Minimum Impravements and/or the Development Property, untess such claims or damages are caused salely by the gross negligence ar willful misconduct af the City, its agents, officers, or employees. � c. The Develaper shall reimburse the City for any and � all casts and expenses, including withaut iimitation, attorneys' fees, paid ar incurred by the City in cannection with ar rela�ting ta enforcing performance of (or seeking damages for Developer's faiture to perform) any covenant or ob2igatian of Developer under this Agreement. The City shall nat be entitled to reimbursement of such attorneys' fees and litigation costs if the City sha21 not have been the prevailing party by being awarded any material portion Qf the relief sought in respect of any claim brought in such litigation. � d. The indemnification obligation of Developer herein shall inclucEe, without limitation, any liability, damages, ciaims or costs incurred or asserted against the City -14- relating to the alleged presence or release of hazardous or toxic substances on, under or about the Deveiogment Praperty. e. The Develaper shall reimburse indemnify, save and hQld harmtess the City from and against any cost ar liability incurred by the City pursuant to Minnesota Statutes Section �69.176 due to a determinatian that any -ane or mare of the Site Improvements is not an eligible cost under the Tax Increment Act. Section 8.7. ovenants. All cavenants, stipulations, promises, agreements and abligations af the City cantained herein sha11 be deemed to be the covenants, stipulations, promises, agreements and obligations of the City and not of any Council member, officer, agent, servant, emplayee, independent ctmtra.ctor, consuttant andlor legal counsei af the City. Section 8.$. Governing Law. The parties agree that this Agreement shali be governed and construed in accordance with the laws of the State af Minnesata and acknowledge that this Agreement is the type of agre�rnent described in 1VIinnesata Statutes, Sectian 4b9.17b, subd. 5. Section 8.9. Time is of the Essence. Time sha11 be of the essence of this Agreernent. Sectaon 8.10. Counterparts. This Agreement is executed in any number of counterparts, each af which shall cansdtute one and the same instrument. IN WITNF.SS WHEREOF, the City has caused this Agreement to be duly executed in its name and behalf and its seal to be hereunto duiy affixed and the Developer has caused this Agreement to be duly executed on or as of the day and year first abave written. THE CITY OF MENDOTA HEIGHTS By: Its Nlayar Attest: Its City Clerk HURLEY PARTNERS, a Minnesata partnership By: Jack L. Hurley General Partner -15- i . � • ! � � 4 ! � � i : EXHIBIT A � . i Lot _, Block _, Mendota Heights Business Park � _ Addition, Dakota County, Mirinesota d 9 _, 199_ EXHIBIT B � UrTITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF DAKOTA THE CITY OF MENDOTA HEIGHTS LIMITED REVENUE TAX INCREMENT NOTE $196,150 The City of Mendota Heights, Minnesota (the "City"), hereby acknowledges itself to be indebted and, for value received, promises to pay to the order of HURLEY PARTNERS, a Minnesota partnership (the "Owner"), solely from the source, to the extent and in the manner hereinafter provided, the principal amount of this Note, One Hundred Ninety-Six Thousand One Hundred Fifty and 00/100 Dollars ($196,150.00) (the "Principal Amount"), together with interest thereon accrued from _, 199 , at the rate of % per annum (the "Stated Rate")', on the dates (the "Scheduled Payment") set forth on Schedule 1 attached hereto and incorporated herein by reference. This note shall be payable in semiannual installments commencing on 1, 199_, and on the lst day of each and thereafter undl and including 1, 20 Upon 30 days prior written notice from the City to the �Owner, the Principal Amount is subject to prepayment at the option of the City in whole or in part on 1, 199_, and on each 1 and 1 thereafter. Any payments on this Note shall be applied first to accrued interest and then to the Principal Amount in respect of which such payment is made. Each payment on this Note is payable in any coin or currency of the United States of America which on the date of such payment is legal tender for public and private debts and shall be made by check or draft made payable to the Owner and mailed to the Owner at its postal address within the United States which shall be designated from time to time by the Owner. Capitalized terms used and not defined herein shall have the meaning ascribed to them in that certain Contract for Private Development between the City �nd the Owner dated of even date herewith (the "Agreement"). : The Note is a special and limited obligation and not a general obligation of the City, which has been issued by the City pursuant to and in full conformity with the Constitution and laws of the State of Minnesota, including Minnesota Statutes, Section 469.178, Subdivision 4, to aid in financing a"project", as therein defined, of the City consisting generally of defraying certain public redevelopment costs incurred and to be incurred by the City within and for the benefit of its Development District No. 1(the "Program"). : THE NOTE IS NOT A GENERAL OBLIGATION OF THE CITY OR OF THE STATE OF MINNESOTA (THE "STATE"), AND NEITHER THE CITY, THE STATE NOR ANY OTHER INSTRUMENTALITY OR POLITICAL SUBDIVISION THEREOF SHALL BE LIABLE QN THE NQTE, NOR. SHALL THE NQTE BE PAYABLE OUT QF ANY FUNDS OR PROPERTIES OTHER THAN "AVAILABLE TAX INCREMENT," AS DEFINED BELQW. � . The Scheduled Payment of this Note due on any Scheduted Fayment Date is payable solely fram and only to the extent that the City shall have received as of such Scheduled Payment Date sufficient "Available Taac Increment" as defined in the Agreement and further defined as taJc increment received as of a Scheduled Payment Date � with respect to certain real property described in Exhi it A to the Agreement {hereinafter referred ta as fhe "Development Praperty"} which real property is located with in the City's Ta�c Increment Financing District No, 1(the "District"} '; The City shali pay on each Scheduled Payment Date ta the Owner the Iesser of the Available Tax Increment and ttie Schedulecl Payment due hereon on that date. To the extent that on any Scheduled Payment I?ate the City is unable to make the tatai Scheduled payment due on such date as a result of its having received as of such date insufficient Available Tax Increment, such faiiure shall not constitute a default ctnder this Note. i In the event that the City pays less than the amount af any Scheduied Payment due to the ]ack of Available Ta�c Increment to pay the same, and in the further event that, as of a subsequent Schedulet3 Payment I}ate the City has Available Ta�c Increment from the property in an amaunt exceeding the amount of the Scheduled Payment, the City shall pay such excess Available Tax Increment to the Owner to the ext�nt that pnor payments hereunder have been less tt�an the aggregate Scheduled Payments theretafore due. The City's obligadon�to make Scheduled Payments under and pursuant to this Note is expressly cantingent �pan payment of the reai property taues assessed and payable against the Development Property on or before the due date for such taxes prescribed in Minnesota Statutes, Section 2'77.01. Upon any failure of the Owner to make such timely payment, the City shall forever be relieved of its obligation ta make the next Scheduled Payment imrnediately following such delinquency. Tn the event that such payment is made by the Owner after the due date far such payment, the amaunt of Ta7c Increment attributable to such late payment shall nevertheless be includabie in the determination af Availabie Tax Increment, except with respect to the forfeited Scheduled Payment as set forth in this paragragh. The City's obligation to make Scheduled Payments under and pursuant to this Note is expressly contingent upon ownership of the Deveiopment Property by the fJwner or by a corpuradon, partnership, limited liability company or trust more than fifty percent {SQ%a) of the beneficial interest which is owned or controlled by the developer or any natural person who is an owner of the Owner as of the date hereof or such persan's spouse, children, grandchildren, grandparents or parents. This Note shall not be payable from or constitute a charge upon any funds of the City, and the City sha11 not be subject ta any liability hereon or be deemed to have abligated itself to pay hereon from any funds except the Available Tax Increment, and then only to the extent and in the manner herein specified. The Owner shall never have or be deemed to have the right to compel any exercise of any taxing power of the City or of any other public body, and neither the City nor any director, commissioner, council member, board member, officer, employee or agent of the City, nor any person execudng or registering this Note shall be liable personally hereon by reason of the issuance or�registration hereof or otherwise. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions, and things required by the Consdtudon and laws of the State of Minnesota to be done, to have happened, and to be performed precedent to and in the issuance of this Note have been done, fiave happened, and have been performed in regular and due form, dme, and manner as required by law; and that this Note, together with all other indebtedness of the City outstanding on the date hereof and on the date of its actual issuance and delivery, is not subject to any consdtutional or statutory limitation thereon. IN WITNESS WHEREOF, the City has caused this Note to be executed by the manual signatures of its Mayor and City Clerk and has caused this Note to be dated , 199 . CITY OF MENDOTA HEIGHTS By: Its Mayor Attest: City Clerk This instrument was drafted by: WINTHROP & WEINSTINE, P.A. (TMH) 3200 Minnesota World Trade Center 30 East Seventh Street St. Paul, Minnesc�ta 55101 � � EXHIBIT C SITE IMPROVEMENTS � ! Noise - Reduction Improvements: I � , Sound Masking System ' Glazing/Architectural Aluminum , � Super Structure Framing Roof � � Exterior Wall � �, Anti-Interference Cabling ' I� Retention Pond i � Gradingr... ! ' dscapi g 6 � 't ' ,� CITY OF MENDOTA HEIGHTS MEMO November 33, 1992 T0: Mayor and City Council FROM: Tom Lawell, City Administr�� SUBJECT: Community Air Noise Update DISCIISSION ; � Council sh'ould be aware of a number related to the air noise issue. This memo issues: the Eagan/Mendota Heights Corridor Ordinance issue and the Runway 4-22 Usage Meagher. � Eagan/Mendota Heights Corridor of new developments will summarize three issue, the MAC Noise Complaint of Mr. Joe As recently reported to the City Council,. on November 5, 1992 the MAC Planning and Environment (P&E) Committee considered the issue of whether or not the corridor should be contracted, expanded, or left unchanged. At that meeting the P&E voted unanimously to recommend to the full MAC that the Mendota Heights Fanned Corridor Procedure be tested for a period of sixty days. Since that time; the City of Eagan has lobbied hard to have that recommendation overturned at the MAC meeting scheduled for Monday, November 16th. ; i It is likely one or more of the P&E Committee members will change their position on this subject before Monday. MAC staff has consistently opposed the fanned corridor approach due to its impact on previously non noise impacted areas (see attached MAC memorandum). In addition, the Metropolitan Council has taken a position against the Fanned Corridor Proposal (see attached letter) . � . n , . Ma.yor Nlertensotto and Councilmembers Koch and Smith have attended recent;MAC meetings and have actively pursued contacts with the MAC Commissioners on this subject. Efforts are also underway to have'those City residents who have previously expressed support of the fanned corridor approach contact MAC Commissioners f as well: In addition, the attached letter was faxed and mailed to all 'MAC Commissioners on Friday seeking their support . Lastly, the City of Inver Grove Heights has also taken a position in support of the �fanned procedure, and is actively lobbying MAC Commissioners in anticipation of Monday's vote. • An agenda for the MAC meeting is attached. �f at all possible it would be helpful if Councilmembers could attend this meeting to voice their support of the Fanned Corridor Proposal. MAC Noise Ordinance In July of this year the media announced that Northwest Airlines had for the first time exceeded the Noise Budget Agreement which had been in effect since 1987. The voluntary agreement between the airline and the MAC prescribed as series of air noise level reductions from August 1986 to August 1992. Given Northwest's violation of the agreement in July 1992, and the fact that the entire agreement has now expired, there is considerable interest by the public to have a new Noise Agreement put into place. Central to the discussion is whether or not the agreement should be voluntary or mandatory. On Monday, November 30, 1992 the MAC will host a public hearing on this subject at the Thunderbird Hotel in Bloomington. �At a special MAC meeting held November 12th and attended by Ma.yor Nlertensotto, Councilmember Koch and I, the Commission discussed a number of options and approaches to the public hearing. Attached are three pages from the material presented that day which discus the pros and cons of the voluntary approach and the history of air noise exposure under the now expired Noise Reduction Agreement. Runway 4-22 Usage Complaint As you may recall, Mr. Joe Meagher has been before the City Council on many occasions to discuss his air noise concerns. Most recently, Mr. Meagher has expressed his concern regarding aircraft departing Runway 4 over St . Paul Highland which then turn right and overfly portions of northern Mendota Heights. At Mr. Meagher's request, this issue was raised with the Metropolitan Aircraft Sound Abatemer�t Council (MASAC) on August 25, 1992. A Tetter of response dated S�ptember 16, 1992 is attached for your information. Mr, Meagher recently contacted City Hall and requested additional follow up on this item. More specificaTly, he requested that the City Council consider adoption of a resolution specifically opposing the departure of aircraft off Runway 4 when those aircraft are assigned headings which overfly Mendota Heights. Mr. Meagher indicates he will likely attend our November 17th Coun�cil meeting to specifically request such a resolution from the City Council. r S I ! � f ACTION REQIIIRED� � On the 17th, Council should consider the following: 1. Discuss the outcome of the November 16th MAC meeting as ' it relates to the corridor issue. 2. Discuss whether or not the City desires to take a formal . position with respect to the voluntary or mandatory MAC Noise'Ordinance. 3. Discuss with Mr. Meagher his concerns•regarding Runway 4 departures and consider the need for•additional follow up. . MTL:kkb � � 1 9 MElVIORANDUM DEPARTMENT OF ENVIRONMENT TO: _ Nigel Finney, Executive Deputy Director of Planning/Environment FROM: ' John Foggia, Manager, Aviation Noise Program SUBJECT: Corridor Issues DATE: November 11, 1992 This communication is not intended. as a history of the corridor, nor to educate you on the intricacies of the this multi-faceted problem. Rather, it seeks to provide perspective on some of the corridor challenges and up to date facts regarding corridor issues. The Metropolitan Airports Commission (MAC) encouraged communiiy members of the Metropolitan Aircraft Sound Abatement Council (MASAC) to address the corridor issue during the mid-1980s. After futilely wrestling with the problem for three years, Jeff Hamiel appointed a "Blue Ribbon Convnittee" of parties directly involved with the issue. As far as community participation, Mendota Heights and Eagan were appointed because they adjoin the airport, dealt with land use issues relating to tYie corridor, and were exposed to the most intense noise impacts southeast of the Minneapolis/St. Paul International Airport (MSP). Because the extent of basic land use protection in Mendota Heights and Eagan extended approximately to three miles from the ends of the parallel runways, an agreement was reached with the Federal Aviation Administration to issue turn instructions after aircraft were three miles from the runway to help maintain the integrity of this commercial/industrial corridor. This strategy kept aircraft from overflying azeas south of the corridor. The northern boundary was maintained as an operational limitation due to the proxinuty of the St. Paul Downtown Airport. When considering noise distribution equitability, noise level and intensity of unpact must be considered. An aircraft producing 90 dBA measured on the ground one to'iwo miles firom the airport likely produces about 75 dBA seven miles from the airport. Both levels create an impact for residents, but the intensity of impact is significantly different. No matter what the initial noise level, distance from the airport equates to altitude above the gmund, anc� increased distance between noise sources (aircraft) and noise receivers (residents). Consequenfly, noise abatement programs at MSP, and at airports around the world, have concentrated on programs addressing the highest level, most intense noise impacts close to the airport, befnre addressing those impacts farther from the runways. Fanning is a valid noise abatement technique when no preferable alternatives exist. In the case of areas northeast through northwest through south of MSP, a nearly homogeneous development of residential land use exists. No direction for aircraft departures provide lesser residential noise impact than another direction. On the other hand, to the southeast, thanks to efforts on the part of Mendota Heights, Eagan, the Metnopolitan Council, and MAC, land uses within three miles of the runway ends are predonunantly river bottom, commercial and industrial. This allows the highest intensity noise (when aircraft are close to the airport aitd departing} to be concentrated over an area purposefially intended to exclude residential development. Land use policies close to an airport represent t.�e most power#ul noise� abatement tool available. The Federal Aviation Administration over-flies compatible Iand uses wherever possible, and encourages development and protection af compatible land uses as its top priority for noise abatement strategy thmugh the Part 15Q� Program. Disregarding an oppartunity to utilize a commercial/industrial "corridar" like the one southeast of MSP would be irresponsible noise abatement policy on the part of the Mefropolitan 1?`irPorts Commission. Our goal is to affect the lowest number of rnsidents with the highest intensity noise levels. This requixes assigning areas closest tQ the airport the highest priarity rnlative to noise abatement strategy. To the northwest, over south Minneapalis and north Richfield, this implies spreading the highest intensity noise impact over a greater area, since no favozable directzon exists to impact ihe f�west residenfis. The same technique must be employed for departizres southwest, over south Richfield and Bloomington, and northeast over Hzghland Park Disregarding the noise advantages of the cammercial/industrial corridor for southeast departures wauld open residential areas very ciose to the airport in fihe city of Mendota, residential areas in Mendata Heights north of Highway 110, and �esidential areas in Eagan south of Interstate 494 ta e�cfiremely intense jet aircraft noise impacts. Naise events from 90 to I00 dBA are very rarely experienced an these areas today,�but would become contmonplace within.11/2 ta three miies af fihe aixpart if a"fanning" departurn were implemented. This level of intensity is unacceptable in light of the option to avoid it by operating over the commercial/industrial "corridar" ciose ta the airport. As with every public poliey, trade-affs in benefzts impact the most well-intentioned pmposais. With respect ta maintaining the integrity of the commercial/industri.al corridor, frequency of overflighis far small pockets of residential uses inside of three mi3es fram the runway ends is the inunediate cost for prcatecting as many residents as possible fro� excessive aircraft noise levels. The Metropolitazt �?►irports Cammission is finnly dedica%d io an eactensive Part 150 Land Use Compatibiliiy program to address those residential areas close to ihe airport impacted by intense noise levels. Part 150 ntilizes soundproofing, purchase guarantee, PT�P��3' acquisition, and combinations af these land use compatibility techniques to alleviate intense noise unpacts. Fairness is an issue with respect to noise impacts. However, numbers of overflights must be weighted by neazness to the airport because aircraft clase to the facility are closer to the ground, creating a greater impact than they da f��rther aut. � � Retaining a compatible land use carridor is not the #utal word on corridor issues. Moving ahead �tvith a corridor-narrowing proposal is just ane phase in an on-going effort to rninimize noise impacts far all airpori neighbors. 'I'his position has been made clear on numerous accasions. MAC has explicitly stated that staff would address the most intense impacts closesk to th� airport, thexi move farther aut to refine grocedures. This avenue is chasen precisely because ihe Metropolitan Airports Commission does nat represent one or two neighborhoods, but rather communities throughout the metropolitan area. An airport proprietor must e�cerceise effectual management by making the best decision based an the available knowledge. Taking no action, or revezsing sensible noise abatement policy recogn:ized the world-aver, won.l.d be irresponsible. Again, MAC policy is to minimize noise impacts for airport neighbars. Those closest to the airperrt are burdened with the most anerous noise impacts and should be addressed first. The next step is to consider options far airspace management beyond th.ree mi.les from the airport. Spreading aircraft overflighis over a wzder area does not necessarily spread noise impacts out ra� z "fairly". In the case of areas north, west and south of the airport, fanning represents an attempt at equitabilit� Thi's so-called "fanning" presents itself as the best alternative given the available technologies. However, MAC is often attacked for not reducing noise impact, but merely "spreading it ouY'. By overflying relatively unpopulated areas �in the industrial/commercial corridor, we realize an opporhznity to actually reduce intense noise unpacts� on residential areas. Additionally, maintaining the commercial/industrial corridor southeast of.the airport does not "targeY' communities upstream from those areas closest to the runways. The Airport Noise and Operations Monitoring System (ANOMS), utilizing radar tracking information, continual noise monitoring data, and complaint information provides a multi-dimensional view of airport operations previously unavailable. The most sophisticated of its kind in the'world, ANOMS will help the airport, surrounding communities, and the Federal Aviation Administration (FAA) reach reasonable, viable conclusions regarding how to operate the airport in the most rnsponsible manner possible, especially farther from the runway ends where more flexibility in operations exists. Each community suxrounding the airport perceives iis impacts to be greater than they should be exposed to. We understand this perspective, and agree that the given impacts should be m;nimi�ed to the greatest extent possible. It must be noted that airspace decision-maldng is not accomplished by considering only the airspace above individual communities. Noise impact per flight is approximately equal at equal distances firom the airport. In general, that impact lessens the farther a receiver is from the runway. Therefore, in considering impact at distances farther from the airport, number and frequency of overflights provides a reasonable measure of impact. The Metropolitan Airports Commission is prepared to work with the various communities surrounding the airport using ANOMS generated data to review alternative airspace management techniques to m;n;,,,;�e distant noise impacts. I provide a sample of ANOMS generated data for your review to place in perspective the effect of "fanning" on the northwest side of the airport versus current "non-fanning" procedures southeast of the airport (figs. L and 2). Please note that at distances beyond six miles from the runway ends, bene,fits of "fanning" apparently become negligible. The figures represent the latest 31 days of departure tracks; a total of 18,323. Viewed another way, noise impact at two locations inside thrne miles from the runways were compared with noise impact at two noise monitoring towers in Inver G�ve Heights. The number of noise events greater than 80 dBA were counted at each site. Inside of three miles, ANOMS siies 23 and 16 recorded 2,118 and 4,281 events, respectively. At the two locations in Inver Grove Heights, about 6.5 miles from runway end, ANOMS sites 21 and 22 recorded 492 and 298 events respectively, greater than 80 dBA.This sample covered June 27 through July 26,1992. Inver Grove Heights in particulaz received more individual attention over. the past two years than any other si�gle community surrounding the airport. Numerous meetings with elected offi- cials, the Noise Commission, and the City Counal reflect MAC's commitment to maintain a dia- logue with Inve�r Grove Heights. Extensive funds have been expended responding to the Corridor Task Force, and to requests for information and data, specifically by Inver Grove Heights. A decision must be reached, in order to move fonvard with ongoing study of the corri- dor. Extraordinary amounts of time and effort have been dedicated to the corridor issue, and to Inver Grove Heights in particular, on the part of MAC staff, community officials and other agency officials. Delaying the tough decisions at this time prevents us from moving forward and addressing noise and airspace issues beyond the corridor. Prudent, decisive action will assure we remain committed to refining operations over all communities surrounding MSI'. Page 3 $� gy: 11-12-92 ;12�O1PM ! ME"CRO C4UNCiL� 612 452 8940:# 21 2 METRQPQLTTAN �OUNGIL Mcun Ai�rk L:entrt', 23Q Ecrst fijih Strr.er, S�. i'Ytut, MN SSI01-lr5.�� ' November 12, 1992 Deaz MAC Cc�mmissiUners: 612 Z91-G3S9 P�tX 612 24J-fi5,50 TI7 FiJ2 291-09t14 I� is my understanding thal the Metrc�pnlitan Airports Commission's Plan;iing and Envirc�nmental Committee ha.� recammeuded a 60 - day test oL a new Iviendota HeightslEagan C.e�rridar proc�dure that would aIIow aircraft dcpartures to fnn aff xlie end c�f the �� Ll11R. �aral�c! rus�ways at Minneapalis-St, Pau1 Intetnationat �ir�orl. 7 have beea directed by r�ur Ivi�tropolitxn Systems Ct3mmittee, which deals with airpart retated matters, �o �x�rress seri�us concerus about this prU�Qs�I. Ficst, the recammendation r�presents a major de�artur� fram the principles that have guidcci the land use cc�mpalibility/aircraft noise planning ei�orts conducted by the Cae�ncil, the MAC ancl lacal governments for r�vcr 15 years. Thesc e:ifc�rts are essenti�t tn the long-term-protection o£ the air�ort. Secand, the propasat disregards the agreemeni rcached by the Blue; Ribbon t��sk force �stahlishec! by the MAC in 1989 to resolve ciii�erenccs arnc�ng the ;�CFected cc�rnmunities. '�'hird, the rccc�mmend�tion has the potentiai to jeopardize thc: �viability at �n M5P expansiQn, i� aeeded in the future. Fourth, the pr�posal has �lso the potcntial to end�►n,�cr the niajar airnort Du�I-Track strategy jc�intiy pursueci by the Cc�unciI and the MAC under Iegislative directian. � - Fina]!y, even iL th� b0 - ciay tcst were conducted, we da not believ�. it would prove anything new. lt would only conGnn wh�t is abundantly evidenl. people do nat likc airct�f� nc�ise. C.ouncil merrirer Sandrr� Simc�nson, Uur liaison ta lhe Cornmission, vrill t>e av��ils�bte a! your meeting of November 1S, 1992 to discuss our p�asi�ian on this maiicr. Sincerely� . C- ,/ Mary E. ncietson Chair MEA:cc:c cc: MASAC Daktat� C,aunty Mencioca �ieight�4 Ea,�an Burnsviile � ity oi �1.1 1 ��rlt�O�d. ��f'1��1tS VIA F.ACSIMILE - 4RIGINAL T{) FC}LLOW Novemb�r 13., �.992 Mr. Hugh Schilling Chairman xorton xolding, Inc. P,O. Box 9455 Mi.nneapala.s, MN 55440 Dear Chairman Schilling: an Monda.g, November 1&th the MAC will consider the proposed te�t of a revised flight departure corridor over Mendota Heigh�s and Eagan. A recommenda�ion to test the revised pracedure was considered by the MAC Planning and Environment Committee on November 5th, and received �.heir unanimous recommendation. Our Ci�y Council fully suppor�s this action and urges you to.adopt the Committee's recommendation far a sixty day' test of tYie revised procedure. - As we are all aware, the frequency and intensit�r of air noise at MSP has changed a grea� deal over �he year�. Yet the departure procedures utilized ta the southeast of the airport have not changed at a1I. over the pas�. twenty years. To mare equitably distribute noise to a1.1 who benefit �rom close airport proximity, the revised corridor procedure was developed and is recammended for your appraval. The a�tached posi�ion paper further explains �he City's desire to el.iminate the repetitive aireraft �over�Zights currently e�perienced by many long estab].ished Mendota Heights neighborhoods. The proposed test will aZlow the MAC to u�ilize the capaba.liti.es of tl�e newly installed Airport Noi�e 4perations Moni�oring System (ANOMS) to evalua�e the impacts o� the new procedure. 1101 Vietaria Curve � 1Viendota Heig,hts,lViN' • 55118 � 452 • l850 - . , � Cla,airm�ari I3tzgh Schilling November 1,3, 1�92 Page 2 � Mendota Heights Mayor Charles Mertensotto, Councilmembers � Christine Koch and Ji11 Smith, along wa.�h other Cit� rep'resenta�ives will be present an Navember I6th �o further discu�s this issue with you and your Cammission. Should you have questions prior ta then, please do nat hesitate to call.� Thank you in advance for your support an this important i�sue. - Sincerely, . CITY 4F MENDOTA HEIGHTS �%��4'- ' Tom Lawell City Administrator MTL:kkb Attachment � � i a R 125.4 - 125.2 • � � 125.0 � AVERAGE DAILY NOISE 1�'8 ' ENERGY 124.6 • (ADNE) EXPRESSED 124.4 - , IN EPNDB � 124.2 - 124.0 - AIRCRAFrI' NOISE INDEX - SEPTEMBER 1992 iiiii iiiii 1984 1985 PF � ARF.D BY MAC NOISE DEPT. IIIII I1111 1986 1987 �•• �•� . . IIIII IIIII 1990 1991 IIIII 1992 � � � � - �� o�se et��cs o unta� � �e��ents Y � �- Culmination Qf Noise Budget Warking Graup Ef'forts �- (Jpposed By FAA, Airlines, Citizens �►�- �ets Stage For �oluntary Agreements � � � 11�Iodel LTsed By Airports Nation-�Vide ►� Fravided Goals And Methodolagy� For Tracking Performance m : 4 r ` � � J - � oise e%i��s o u n ta�v �- History bf Success �ee��ents � Requires No F�A Involvement � More Expeditious � Only NWA Agreement Specifies Numeric Performance Goals �- Different Than Noise "Allocations" of Draft Noise Budget Methodology � �- Draft Ordinance Methodology Allowed For Tr�cking of Voluntary Agreement Success/Failure � METRQFQLITAN AIRP(JRTS COMMIS�IQN ��PP+iS S'+itirq , Minneapolis-Saint Paul International Airport .�r t 4f ; 604Q - 28th Avenue Souil� • Minneapalis, MN 55450-2799 . � .�. o . Phone (612) 92G-8100 • Fax (612) 72C�-5296 , , at t m . o ' � a o � vtit 5 �° '��RPO¢T _ 16 Sepkember 1992 Mr.'Tam Laweil City Administratar City of Mendata Heights 1101 �ctoria Curve Mendota Heights, MN 55118 - � �/1 Dear Mx: . �"� I appreciaie your interest in research concerning airccaft depar#ing runway 04 and t�euziing sautheast through soufh, and believe the topic warran� investigation. However, as I stated during presentations to the Corridor Task Farce, Eo MASAC, and to a specsal demonstraEion for yourse3f and Mayor Mertensato, we will not entertain any requests for data until the Aixport Noise and Operaiions Monitaring System (ANOMS) has satisfactorily demanstrated all required capabilities during acceptance tesiing af the sys- tem. Acceptance testing began. on Tuesday, 8 September 1992, and nomially runs for 60 days. During the acceptance testing periad accuracy of the data accrued will be validated, integratian of a11 data sources will be checked, and coniinuaus operaEion af all components of the ANOMS system must be verified. Any dis- crepancy m.ust �be addressed by the consortium of vendors, and corrected to my satisfaction, or the accep- tance period st�arts again. There is a provision that 30 days of continuaus, eirar-free opesatian of aIt components must be recorded during the 60-day period, This rigorous demonstration of system capabiliiies is nat unique for sophisticated, complex technologies af this type. Acceptance testing is not only a requisement af the contract, but is a safeguard for all of us uti ].izing fhe data. Af this time I am unable to answer quesiions relating to how accurafie is the operafions data? Or, how well does the system assign runway use to observed xadar targets? Or, what percentage of aircraft averflighis aze correctly corr�iated to naise events registered at naise moni%rs? The list of perti- nent questian.s is lang and critical. I can assure you that before the ANOMS array is formally accepted, and the final payments aze disbursed, the answers to the above questio�s will be e�cacfly tvhaE I required on day one of acceptance tes#ing. That is, the system will meet all requixemen#s of the speaficaiion agreed to by coztfract, andf ultimately, denctanded by all uses of the system. It is ustfortunate that you present me with a request I am unable to fulfill, I'rn cextain I�ade myself cleax about the availability of ANOMS da�a during owr face-to-face discussions. However, in the event that there was a lapse in communication, let this wri.tten docu.mentation serve as a record. Additionally, as spec�if`ied in our earizer disc�ssions, radar tracking information exists back to ll May 1992. s' y, J Foggia `�� anager, Aviation Noise Programs cc: Mr. joe Meagher Scott Bunin, Chairman, Metropolita �� :'�.i�raft �ound Abatement Council The Metropolitan Airports Commission is an affirmative action employer. Reliever Airports: AiRLAKE � ANOKA COUNTYt$LAINH � CRYSTAL � F[.YiNG CLOtID � LAKE ELMO * SAINT PAUi. DOWNTOWN CITY OF MENDOTA HEIGHTS � r�NiO November 10, 1992 To: Mayor, City Counc�il and City Administrator From: Subj ect : DISCIISSION Kevin Batchelder, Administrative Assis Park Dedication Fees - A Proposed Increase in Park Contribution Formula the At the October 13, 1992 Parks and Recreation Commission meeting, the Commission recommended that City Council reconsider the current park contribution formula to provide a higher dedication fee for residential parcels in excess of 1.5 acres. The Commission also recommended that Council consider increasing the current per lot park dedication fee, which is $750 per newly created residential lot. (See attached Resolution No. 91-94.) During the review of the park dedication for Somerset Place PUD on Wentworth Avenue, the Commission discussed the proposed cash dedication of $2,250 for three newly created lots. For a land dedication, this 10 acre prop.osal would have generated a one acre land dedication. Obviously, one acre of land in this area of Mendota Heights is worth significantly more than $2,250. The Commission felt that large lots (those in excess of 1.5 acres) should pay more of a park dedication than the fee required for a minimum 15,000 sq. ft. lot. Each of the three proposed lots in Somerset Place PUD are 2 plus acres. The Commission felt that large lot owners could afford a higher park dedication fee. The Parks and Recreation Commission did not suggest what they felt the higher fee should be. I suggest that if the City Council desires to implement higher park dedication• fees for residential subdivisions that they consider the following fee structure: 1. Newly platted lots � $ 1, 000 each 2. Lot Split . $ 750 3. Newly platted lots in exce:ss of 1.5 acres $ 1,500 each This proposed fee structure provides a higher fee ($1, 000) for each new lot created by subdivision, it allows a smaller fee ($750) for those people who may desire to split an existing platted lot and are not developing on a large scale, and it establishes a higher fee ($1,500) for large lot subdivisions. If adopted, this fee schedule would put Mendota Heights on the high end of the scale for metropolitan municipalities. (See� attached Association of Metropolitan Municipalities•1991 Fee Survey.) � RECONIl�ZENDATION The Parks and Recreation Commission unanimously recommends that City Council reconsider Resolution No. 91-94 to provide a higher dedication fee for parcels in excess o�f 1.5 acres and also to have a lot dedication fee higher than $750. ACTION RE4IIIRED . If the City Council desires to implement �he recommendation of the Parks and Recreation Commission, they should direct staff to prepare the appropriate resolution implementing the desired park contribution formulas. ` 3 CITY OF MENDOTA BEIGHTS Dakota County, Minnesota RESflLIITI4N N�. 91- �4 RESOLUTTON AMENDING RESOLUTION 80-16, ESTABLISHING A PARK CONTRIBIITION FORMULA W�iEREAS, pursuant ta Minn. Statute, Sactian 462.358, Subd. 2, and Mendota Heights Subdi.visian Ordinance, Section 6, the City Council is authorized to require a park cantribution for the platting or replatting of ].and; and � AHEREAS, �aid park contributian may be either in the form of a cash contri.butian or a percentage of the grass area of the plat, whichever is deemed most apprapriate by the City Council o� the City of Mendota Hei.ghts, and AHEREAS, said open space contributions or ca�h cantributions mus� be used for �he purpase of maintaining and protecting apen space or develaping existing public open �pace; and WHEREAS, it is deemed advisab].e that the cash contribution be based on a standard contributi.on iormula. NOW THEREFt�RE iT ZS HEREBY RESOLVED by the Ci�y Council o� the City of Mendota Height�,• that Resolution No. 80-16 be amended in its entirety; and BE IT FIIRTBER RESOLVED that the following park contribution formula shall apply to all requests for platting, replatting ar division af existing lats for which a cash contribution is deemed appropriate by the City Council: a. Property owner or developer shall contribute a minimum of $750 for each residential lot created as a result of plat, replat ar lot division approval; and b. Cash contributi,ons in the case of commercial/industrial plats, replat� or 1ot diva.sions shall be at least ten (1Q� percent o� fair market value af the grass area created as a result of the plat, replat or lat division; and � BE IT FIIRTHER RESOLVED that the contribution shall be payable upon approval of the plat, replat or lot division or in a manner as outlined in the Subdivision Ordinance. Adopted by the City Council of the City of Mendota Heights this 17th day of December, 1991. CITY COUNCIL CITY OF MENDOTA HEIGHTS By �-,►-� � �1�..�-�..�' Charles E. Mertensotto, Mayor ATTEST: ��Cc�� ,�1'f .�� A_ athleen M. Swanson, City Clerk a � � ' f � r �. � � � � � � SECTION 6_ PARKS, OPFN SPACE AND PUBLIC USE 6.1 P�suant to Minnesota Statutes 1971, Section 462.358, Subdivision 2, as amended in Chapter 176�Minnesota Laws 1973, the City Council of the City Council of the City of Mendota Heights shall require all develoeprs requesting platting or replatti.ng of land in the City of Mendota Heights to contribute ten�(10) percent of final plat gross area to be dedicated to the public for their use.as either parks, playgrounds, public open space, trail systems, water ponding or to contribute an equivalent amount of cash, based upon the conditions outlined below_ The form of contribution (cash or land,,or any combination of) shall be decided by the City Council based upon need and conformance with approved City plans. 6.2 All monies.collected from cash contributions shall be placed in a special fund from which only those public uses, as listed in 6.1 above may be constructed or improved, or land for those same uses•may be acquised. 6.3 Upon petition by the developer, the Council may approve a delay in the actual dedication of the cash required in lieu of land until. such time as development occurs on the property being platted provided that a proper legal agreement is executed guaranteeing such dedication. Delayed dedication�payinent shall include annual interest accrued on the unpaid balance at an interest rate to be established from time to time by resolution of the City Council. 6.4 Where a proposed park, playground or other recreational areas, proposed school site or other public ground that has been indicated in the official 'map and/or master plan is located in whole or•in part within a proposed subdivi.sion such proposed public�site shall be designated as such and . should be dedicated to the City, School District or other proper govern- 'mental unit. If the subdivider chooses not to dedicate an area in excess of the land required under this section hereof for such proposed public site, the Council shall not'be requixed to act to approve or disapprove the plat of the subdivision for a period�of ninety (90) days after the subdivider meets all the provisions of the subdivision Title in order to perinit the C7ouncil, School Board or other appropriate governmental unit .to consider the proposed plat and to take the necessary steps to acquire, through purchase or condemnation all or part of the public site proposed under the official map or master plan. 6.5 In such cases where the developer is required to dedicate land area, the City C�ouncil of the City of Mendota Heights, shall have the right to determine the geographic location and configuration of said dedication. � �e�o l� {�«� ?� - �5 �q - 3( g0-(� g z -y2 ��-�`� � QyG� v-�t, �5 c v..q '��r-�- a�� 9 ' • - (301) 21 � �I � CITIES 0 - 2,500 FEES PI�AIaIZNG & Zt)NING PARR DEDICATION CITIES 1Q,OOQ — 20,U40 FEES St. Francis 200.00 Anoka /types of units �Spring Park NC?NE Chai�lin l0�fplat;l5$ PUD w«�ai�a rjorr� c,�a�� aao�: oR 3sa�rc�zT Char�hassen � /UNITS Coliambia Seights • PUD � CITIES 2r500 — 10�000 Hastitzgs 30Q SFD�100 multOfb�d Hopicins N/C Mahtomedi . 2aojlot � Arc?en Hills 10�/land or land Mourr3s Va.ew 100 mi.n Bayport 8�/gr area No.� St. Paul N/A Chanhassen 500 sin;350mu1ti;120Q/ac C Oakc3ale jtype of units � Circle Pines Prior Lake 350 Dayton 375j1ot Ramsey Deephaven 10� value Robbinsdale � Fa2con Aeights /3and xaning Shakc>p�ee Stillwater 10� value Menc3ota Beights 1Q� R�s;S$ Comm West St. Paul N/F Maur3 10�/land or cash � Orono 8�jmarket Ossec> Rosemaunt 4�/units �St. Anthony I3�TE St. Paul Park NONE Savage • .:: Shorewood 750.00jlot ,- �Spri.ng Lake Park R 200;C 5$ value Wayzata 450 or ?$ of value CITIFS O4lEFt 20', 000 Apple Valley 20,tJ00jac;30� res;5� C Galden Va21ey 450/3ot Blaine Inver Grove Hgts. R 400/250ac;C 2178j425ac Bioosnington 10$ value ' 550.00 Brooklyn Center NjA Maple Grove R 538;C3064a;I 2058ac Brooklyn Park 10$ market;500 few lots Maplewood 459.00 Burnsville per zoning dist Minneapolis NjF Caon Rapids $Jzone Minnetonka 400f1ot R.varies Cattage Grove 275.00 New Brightan /type c�welling Crystal � None New Hope N/A Eagan � 700 Plymouth 86Q Eden Prairie 600/single fam Richfield Ec�ina varies Roseville Fridley 1500j1at;�so/sPlit/.023/sq ft St. L�ouis Park St. Paul 5horeview South 5�. Paul � Woodbury � _g�_ 5ac+ 10�/value NC)NE N/F 640 fiot . r w �� CITY OF MENDOTA HEIGHTS � a+ • November 17, 1992 ` TO: Mayor and City Council FROM: Tom Lawell, City Admiaist SIIBJECT: Police Prosecution Legal Fees INTRODIICTION At Council's last meeting, we briefly discussed the subject of Police prosecution legal fees and the status of the ongoing negotiations between the City and Winthrop and Weinstein (W&W) to adjust the City's annual allocation for this serv�ice. BACKGROIIND In mid-1991, W&W requested that the City consider a possible revision to the amount.of compensation provided tofthem to handle the City's police prosecution legal work. W&W mad��clear that this request involved police prosecutions only, and did not involve the general legal work W&W provides to the City. At the time, W&W stated that their firm was incurring costs in excess of $11, 000 per month to service our prosecution needs, while only receiving compensation from the city in the amount of $1,000 per month plus expenses. A copy of a letter from Mr. Tom Hart dated August 7, 1991 is attached for further background information. Discussions between the City and W&W have been ongoing since 1991, however no final decision has yet been made. Because the City will be formally considering its 1993 budget on December 1, 1992, it is recommended that we atte�pt to resolve this issue as soon as possible to help firm up_the City's financial picture for the coming year. : DISCIISSION At our last meeting, Council asked that staff undertake two activities. First, staff was asked to gather information regarding legal costs from a number of Dakota County and other similar sized communities for comparison•purposes. Secondly, staff was asked to discuss with W&W a proposed monthly fee which could be presented to Council,this evening for its consideration. ,: Mayor and City Council November 17, 1992 Page 2 Regarding the community survey, Administrative Assistant Kevin Batchelder has contacted sixteen suburban cities and has compiled the attached legal fee survey sheet. The survey indicates the population of the specified city, the estimated legal costs for 1992, and the projected legal costs for 1993, if known. At the bottom of the survey sheet, detailed legal fee information for Mendota Heights is shown. With respect to police prosecutions only, we budgeted and expect to spend $15, 500 ($1, 000 per montYi plus reimbursable expenses) for 1992. Comparing this figure with other cities in the survey, it confirms what we have assumed to be true -- some type of compensation adjustment is probably warranted. As requested by Council, staff has further discussed this matter with Tom Hart. As referenced in his August 7, 1991 letter, W&W had previously proposed a fee arrangement wherein the City would compensate them monthly "in an amount equal to �i�e lesser of (i) $4,500, or (ii) an amount equal to 750 of our usual and customary hourly fees for time actually spent", plus any expenses. Certainly, W&W desires to retain Mendota Heights as a client with respect to police prosecution work. In discussing with Tom Hart the "absolute lowest cost at which they realistica�ly can continue to provide us prosecution services", we arrivec� at a figure of $3,750 per month plus expenses. BIIDGET IMPLICATIONS As seen on the attached spreadsheet, for 1992 the City allocated a sum of $15,500 for police prosecution work. Under the above described proposal, the 1993 amount would be $48,500, assuming no increase in the out of pocket expense reimbursement amount. Thus,. the new proposal represents a$33,000 net cost to the City's general fund. . ACTION REQIIIRISD Council should discuss the current fee proposal from W&W regarding police prosecution services, and consider whether or not this proposal is acceptable. If so, staff would include this amount in the draft 1993 City budget which is scheduled for formal City Council consideration on December 1, 1992. 0 $HERMAN WINTHROP Rt18ERT R. WEIN5T�NE RFCHARO A. HOE1. ROGER p. GORDpN STEVEN C.70UREK STEPHEN J. SNYQER HART KULLER OAVID P. PEARSON TMOMAS M. HART IV DARRON C.HNUTSON JC1HN A,KNAPP MICi-!EL£ D. VAIL4ANCOURT ttAVi6 E. MORAN, JR. DONAID J. BROWN JON J. HOGANSON SAN DRA J. MARTI N GARY W. SCHOKMII.LER TODd B. URNESS SCfl7T J. DONGOSKE PETER J-GLEEKEL ROBER7 S. SOSKIN EC}WARD J. DRENTTEt JEFFREY W. CdOK JEFFREY R.ANSEL LAUi?IE A. KNOCKE WILLIAM F Mt?HRMAN WINThtROP � WElNSTlNE ATTORNEYS ANC/ COUNSELOF2S AT LAW 32C?O MINNESOTA WORLD TRADE CENTER 3C1 EAST SEVENTN STR£ES SAINT PAUL, MINNESOTA 551C11 TE4EPHONE i8f2i 290^$400 FAX 1612I 292-9347 � DIRECT DIAL - 290-84$1 August 7, 'i 991 Mr. M. Thoma� Lawell City Admi.nistrator City of Mendota Heights 1101 Victorza Curve Mendota Heights, Minnesota 55118 Re: Proposal for 1992 Prasecution Servzces Dear Tam: U1-ec... � I `� Ia 1��Q C�j„�l �p (,aLN�� `�1�� LLOYD W. GROOMS JOANNE L. MAT2EN JULIE K. WILLIAMSON TIMOTHY K. MASTERSON MARK S. J4HNSON EVAN d. COO85 BETSY J. LC?USHIN TH47MA5 A. WALKER BROOKS F, POLEY GINA M. GROTHE F04LEN • JUE.tE WlDLEY SCHNEtI E.J4SEPFt CtEWTON CHRISTY JC! CASPERS PATRICK W. WEBER THOMAS H. BOYD CHARLES A.PURANT J4SEP}i C. NAUMRN CRAIG A.8RANDT DAN�EI C. 6ECK DAVip A. KRtSTAt ERIC J. NYSTROM KARI A. WEBER BRIAN J. KIEiN AL4K VtDYARTHi KRISTtN l. PETERS{}N DANIEL W. HARDY OFCOUNSE4 � As you knaw, we have be�n discussing for some time the status of our fee arrangemen:t with respect to the Mendata Heights misdemeanor prosecutions. As yau know, over the past 12 months, we have lagged in excess of $140,000 in attorney and paralegal �ime; our retainer during this period has been $1,000 per manth. Based upon my conversations with Chie� Delmont, along with certain supervising attarneys in our o�fice, it appears that the services are currently being perfarmed in a reasonably efficient manner. Cha.ef Delmont has indica�.ed to me �hat he understands there has been a signi.�icant inerease in the volume of prosecutions which we are being asked to handle. Before getting inta the details of �our proposal for 1992, le�. me ernphasize that the associa�ion of Winthrop & Weinstine with the Gity af Mendota Heights is, from our perspeetive, a very valuable one. We regard the prosecutions assignmen� as an appartunity no� only ta serve Mendota Heightsj but also to "ga.ve something back" to the community. With this in mind, our praposal assumes �hat vre will continue to take some loss in performing the required serva.ces. St would seem �hat twa primary issues need to be addressed in connection with our retainer for future years. First, we need ta recagnize that the amount of time required in each ins�ance is directly dependent upon the vo].ume of cases. If, fc►r instance, �he volume of cases is suddenly decreased, aur reguired expenditure of time will obviously decrease. Second, we CJ � 0 Mr. M. Thomas Lawell August 7, 1991 Second Page recognize that the City is faced with certain budget realities pursuant to which the City must know in advance its "outer limit" for prosecution services. Accordingly, and with these principals in mind, our proposal would be that the City compensate Winthrop & Weinstine on a monthly basis for prosecution services in an amount equal to the lesser of (i) $4,500, or (ii) an amount equal to 75� of our usual and customary hourly fees for time actually spent. Of course, as has been the arrangement in the past, any and all out of pocket expenses will be added to the amount payable as legal fees. The above proposal has the advantage of .capping the exposure of Mendota Heights at what we think is a reasonable level in light of the demands being placed up.on us. In addition, if the volume of cases decreases, Mendota Heights will be the beneficiary of the arrangement. Our goal is to establish a fee arrangement that is fair and reasonable to both sides. Assuming that the volume of work remains at its present level, we would be receiving fees at less than 50� of our usual charges for the time being expended. We would expect that this arrangement would be reviewed on an annual basis to make sure it makes sense to both parties. . I would be happy to meet with you, the Mayor and/or the members of the City Council to discuss this proposal furth�r should you so desire. If you have any questions or thoughts after reviewing the proposal, please feel free to give me a call. Again, we remain sincere in our desire to continue to serve Mendota Heights, not only in connection with civil matters, but, handling prosecutions as well. Very truly yours, WINTHROP,,& W INSTINE By T M. Hart TMH/jj Enclosure 9 LEGAL01 B:\ CITY OF MENDOTA NEIGHTS Legal Fee Survey - Various Metro Suburbs Dated: November 17, 1992 1992 ------------- 1992 ------------- -------- 1993 Proposed ---------- � City General Prose Total General Prose Total Population Legal cutions Legal Legal cutions Legal ------ ------ ------ ------ ------ ------ ------ Burnsville 51,288 � 150,000 208,000 358,000 � 117,000 223,000 340,000 eased on S90/hr. Prosecution Eagan 47,409 � 205,000 •• 165,000 370,000 � 0 •�• • Apple Valley 34,598 � 62,500 187,500 250,000 � 0 Based on S80/hr. Prosecution Lakeville 24,854 � 106,210 98,000 204,210 � 0 Inver Grove Heights 22,477 � 768,300 � 0 So. South Paul 20,197 � 15,000 112,000 127,000 � 75,000 9'1,500 112,500 515,000 Retainer for City Council'Mt. '''" � Nest St. Paul 19,248 � 86,925 � 0 Oakdale 18,374 � 32,000 85,000 117,000 � 32,000 90,000 122,000 Hastings 15,445 � 119,000 � 119,000 Attorney on Retainer Mounds VieW 72,541 � 30,000 50,000 80,000 � 30,000 50,000 80,000 Based on $90/hr. Civil - S50/hr. Pros. N. St. Paul 72,376 � 22,000 45,000 67,000 � 22,000 45,000 67,000 Chanhassen 11,732 � 52,000 � 57,000 53,500 retainer + 5100/hr. Civil -$85/hr. Pros. Savage 9,906 � 44,555 59,444 103,999 � 0 Little Canada 8,971 � 26,820 43,100 69,920 � � 32,840 45,600 78,440 Rosemount �� 8,622 � 14,000 47,000 61,000 � 15,400 51,400 66,800 Farmington � 5,940 � 0 � 15,000 20,000 35,000 ----------------------------------------------------------------------------------------------------------------------------------------------------------------- Mendota Heights Budget Detail: ------------------------------ General Fund Expenses- Legal Retainer Other Legal Nork � Police Prosecutions General Fund Totals Nori-General Fund Legal Nork Total Legal Expense 1997 1991 Budget Actual --------- --------- 6,200 6,200 12,100 21,575 14,000 17,295 --------- --------- 32,300 45,070 9,745 • •�� - 54,815 1992 1992 1992 Budget thru 9/30 Estimate --------- --------- --------- , ti • +�. 6,200 4,650 6,200 11,900 13,204 15,000 75,500 10,751 15,500 --------- --------- --------- 33,600 28,605 36,700 ' ' ' 4,627 7,000 ' 33,232 43,700 1992 Cortments ------------------------------------------------ Budgeted At 5500/Mo. plus expenses Hourly rate varies by Attorney Budgeted at 51,000/Mo. plus expenses Charged to Improvement Projects as Required i �