1992-10-060
CITY OF N�NDOTA BEIGHTS
DAKOTA COUNTY, MINNLSOTA
AGENDA
0
IVY FALLS CREER �PORKSHOP
October 6, 1992 - 6:30 P.M.
0
1. Discussion on ivy Falls Creek Funding Options.
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CITY OF MENDOTA HLIGHTS
DAKOTA COUNTY, MINNFSOTA
AGENDA
October 6, 1992 - 7:30 P.M.
1. Call to Order
2. Roll Call
3. Agenda Adoption
4. Conseat Calendar
a. Acknowledgment of the Building Activity Report for
September. •
b. Approval of ORDINANCE NO. 287 - An Ordinance Prohibiting
Parking on Highway 13 in Mendota Heights. _
c. Approval to allow Russ Wahl to conduct the Annual
Halloween Bonfire and authorization for the City to
contribute $350.
d. Acknowledgment of the September 22nd Planning Commission
, Minutes.
* e. Approval to Appoint Recreation Programmer (Information
Available on Tuesday).
f. Approval of Government Access Grant Production Agreement.
g. Approval of Easement and Maintenance Agreements for Solvay
and Lennox Storm Sewer Ponds and Authorization of Payment
to United Properties for Easement Cost for the Solvay
Pond.
h. Approval of Water Resource Management Plan dated
September 1992.
i. Approval of the List of Contractors.
j. Approval of the List of Claims.
£nd of Conseat Caleadar
5. Public Commeats
6. IIafiaished and New Busineas
a. CASE NO. 92-29: R and R Construction - Wetlands Permit.
b. CASE NO. 92-28s Royal Redeemer Lutheran Church -
Variance.
c. CASE NO. 92-23: Tharaldson Development Company -
CUP, Parking Variance, Sign Setback
Variance and Subdivision -
RESOLIITION NO. 92-64
* d. Discussion on NDC-4 Facility Purchase -
RESOLIITION NO. 92-65.
e. Discussion on Bloodborne Pathogen Plan.
-� . JQ d!� a� :�,.�..1 G�ac�c - G2�w.P�;,,, �C�.
7. Couacil Commeats
8. Adjourn
Avxiliary sids for disabled persons are avai].able upon request
at least 120 hours ia advance. If a aotice of less than 120
hours is received, the City of Meadota 8eights will make every
attempt to �provide the aids, however, this may aot be possible
on short aotice. Please coatact City Admiaistration at
452-1850 with requests.
0
CITY OF MENDOTA HEIGHTS
MEMO
October 6, 1992
TO: Mayor and City Council
FROM: Tom Lawell, City Administ
SUBJECT: Add On Agenda for October 6th Council Meeting
Additional information has been submitted for two items
already scheduled on tonight's agenda (*).
3. Agenda Adoption
It is recommended that Council adopt the revised agenda
printed on green paper.
4e. Approval to Appoint Recreation Programmer.
Please see attached memo.
6d. Discussion on NDC-4 Facility Purchase.
� Please see attached memo.
MTL:kkb
CITY OF b�I�TDOTA HEIGHTS
DAKOTA COIINTY, MINNESOTA
AGENDA
IVY FALLS CREl3R WORRSHOP
October 6, 1992 - 6:30 P.M.
1. Discussion on ivy Falls Creek Funding Options.
*****************************************************************
6
CITY OF MENDOTA BEIGHT5
DAKOTA COIINTY, MINNFsSOTA
AGENDA
October 6, 1992 - 7:30 P.M.
1. Call to Order
2. Roll Call
3. Agenda Adoption
4. Consent Caleadar
a. Acknowledgment of the Building Activity Report for �
September.
b. Approval of ORDINANCE NO. 287 - An Ordinance Prohibiting
Parking on Highway 13 in Mendota Heights.
c. Approval to allow Russ Wahl to conduct the Annual
Halloween Bonfire and authorization for the City to
contribute $350.
d. Acknowledgment of the September 22nd Planning Commission
Minutes.
e. Approval to Appoint Recreation Programmer (Information
Available on Tuesday).
f. Approval of Government Access Grant Production Agreement.
g. Approval of Easement and Maintenance Agreements for Solvay
and Lennox Storm Sewer Ponds and Authorization of Payment
to United Properties for Easement Cost for the Solvay
Pond.
h. Approval of Water Resource Management Plan dated
September 1992.
i. Approval of the List of Contractors.
j. Approval of the List of Claims.
Lad of Coasent Calendar
r.
5. Public Comments
6. IInfiaished and New Business
a. CASE NO. 92-29: R and R Construction - Wetlands Permit.
b. CASE NO. 92-28: Royal Redeemer Lutheran Church -
Variance.
c. CASE NO. 92-23: Tharaldson Development Company -
CUP, Parking Variance, Sign Setback
Variance and Subdivision -
RESOLIITION NO. 92-64
d. Discussion on NDC-4 Facility Purchase -
RESOLIITION NO. 92-65.
e. Discussion on Bloodborne Pathogen Plan. � .
7. Couacil Comments
8. Adjourn
Auxiliary aids for disabled persons are available upoa request
at least 120 hours ia advaace. If a aotice of less than 120
hours is received, the City of Mendota Heights will make every
attempt to provide the sids, however, this may not be posaible
oa short aotice. Please coatact City Admiaistratioa at
452-1850 with requests.
'� ,''�.
S
CITY OF MENDOTA HEIGHTS
MEIVIMO
October 2, 1992
TO: Mayor, City Council, and City Admnus
FROM:
SUBJECT:
James E. Danielson, Public
Ivy Falls Creek Workshop
DISCUSSION:
Works D' tor
In May of this year the City Council conducted a feasibility hearing to consider storm water
improvements to Ivy Falls Creek. After the hearing Council moved forward with the project by
ordering an assessment hearing for their 7uly 21st meeting, they also asked staff to investigate other
alternatives for reducing the assessment amounts.
Staff returned to the 7uly 7th meeting to report that, with some minor exceptions, there did
not appear to be a clear cut, justifiable second tier line for adding properties to the assessment roll.
One exception was that maybe all of the 1 st and 2nd Addition plat owners could be charged an
assessment as joint owners of the creek area.
Several of the affected landowners were at this July 7th meeting, they stated that dividing
20 � of the total costs among them results in too high of an assessment, and requested that the City
continue to look for other ways of reducing their assessments. Council canceled the 7uly 21st
hearing and directed staff to laok further into funding and assessment options.
At the July 21st and August 18th meetings Council again discussed the options (see attached
memo) as a result of those meetings staff was asked to look at the Storm Water Utility option
closer. Klayton Eckles will be at this meeting to further discuss the Storm Water Utility option as it
compares to a sanitary sewer surcharge.
I have recently received calls form affected pmperty owners living on the creek and met with
representatives from the homeowner's association. All of these people are v� anxious to have the
project completed. Many continue to feel however that assessing them for 20 4b of the costs results
in too high of an assessment. They also report that maay members of the homeowners association
are "nervous" about being assessed for a porkion of the Ivy Falls Creek Project. A much larger than
normal number of inembers did not pay dues this year, apparently to try and withdraw from the
associati.on. �
ACTION REQUIRED:
Discuss in the workshop with Klayton Eckles the funding options of a Storm Water Utility
versus Sanitary Sewer Surcharge and work towards establishing a funding program for the project.
''' ' pr
If a funding pragram can be established, Council should set a feasibility/assessment hearing date in
their regular session. A proposed resolutian is attached establishing the date as November 1'7, 1992
{the ne�rt meeting in 4ciober is too close for preparation and publication and the �'rrst meetiug in
November is election da.y).
Shauld the Storm Water Utility option be selected, Council will need to direct staff to
prepare the apprapriate documents for review aud establish the public hearings required.
JED: dfw •
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City
To; Mayar, Council, City
Fram: Klayton H. Eckles
Mema
of Mendota heights
, Au st 6, 1992
Adma.nist
�.tl t✓
Subject: Funding Options for Ivy Fal1s Creek
Earlier in the year a workshap was held �o da.scuss the
funding oi the Ivy Falls Creek project and Council took the
position �.hat a sanitary sewer surcharge should be used to
pay for the costs not cap�ured by assessment�. Council also
decided that 20% of the total prajec�. ca�t be assessed.
Overall, �he reac�3on from the affec�.ed property owners has
been pasi�ive, with a few people oppased to any type of
project. .Also, many property owners voiced concern about the
amount of �he assessment. Even thaugh the city proposed ta
as�ess only 20� o� the project, several residen�.� thought
their share oi this was too much.
At the Ju1y 22 meeting, Council directed staff to examine
additional alternatives for finaneing the creek prgject.
Two outstanding i�sue� are still unresolved regarding
funding. The method of financing the co�ts �hat are no�.
recovered thraugh assessments is one issue. The other
unresolved issue �.s how much should the properties along the
creek be a�sessed.
DI�CIISSION
Issue Oae: Project Financing Method
There are a number of way� to pay for the projec�G co�ts that
aren't assessed. A sanitary sewer surcharge, a storm water
utilit�r, and Ta�c Increment Financing are the three methods
Council ha� indicated we ahould inve�tigate.
Council originally di�cussed the opta.on of adding a l0�
surcharge �o sanitary sewer bills. The surcharge, coupled
wi.�h some other minor funding mechanisms, could �und al2 but
the 20� as�essed.
The al�.ernative to a�ani�.ary sewer surcharge is a storm
wa�er utility charge. The advantage of this method is that
charges are based on how much a pro�erty is contributing to
the storm sewer system, not the sanitary sys�em. This method
r-� �..j�
would eliminate the problem of single family pro�erties
subsidizing industrial, commercial, and institutional
properties. For the Ivy Falls Creek project, the average
single family stormwater utility charge would be $2.30 per
quarter, or about $1.00 per quarter less than if the sanitary
sewer surcharge method was used.
The attached spread sheet shows some typical charges to
various properties in the city depending on which funding
method was used. It also provides the storm water utility
rates for three other cities in the area for comparison.
The spread sheet assumes the original 20°s assessment rate.
The assumption is also made that the storm water utility is
initially set up to pay for '�ust Ivy Falls Creek•(so we're
comparing apples to apples), whereas in earlier presentations
a higher base rate was used so that future stormwater
improvement projects could be funded.
The storm water utility charge is based on the size of the
property in question and the amount of hard surface area
(a large proportion of hard surface puts a large demand on
the storm sewer system). Council was concerned that this
would put an undue hardship on commercial properties. These
industrial properties are putting a huge dema.nd on the city's
storm.system, and therefore it stands to reason their
contribution should be higher. Also, compared to other
cities, our rates would be quite reasonable. Given the high
valuation of these properties, the proposed charges seem
about right.
It would be possible to lower the storm sewer utility rates
of industrial properties or place a cap on the quarterly bill
charged to industrial properties. This would have the side
effect of raising the rates on the sin�le family home
properties. Perhaps the best alternative of reducing the
impact on industrial properties would be to include an appeal
system in the program, whereby properties that were paying an
unfair stormwater bill could ask for a reduction. Properties
that have internal storm sewer systems, or on-site storm
ponds would get credit for these amenities. This would be
fair and justifiable.
Tax Increment Financing has also been suggested as a funding
source. It is assumed that this would only be used as a
method of assessment reduction. as opposed to an alternative
to the above methods. To use it in place of the other
methods would require a total of $800,000 in TIF assistance.
It would be possible to amend our T.I. spending plan in two
ways to authorize funds for a project of this type.
1) If the spending plan can be re-allocated without an
increase in total spending, the plan can be amended by
council resolution.
fii..
� � �� �-
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2) If an increase in the spending plan is necessary, a public
hearing with notice to the County and School would be
required.
Option One could proba.bly be used if T.I. funds were used
only to reduce assessments, while Option Two would probabl�r
be necessary for allocation of $800,000 of T.I. funds.
Although the use of TIF is technically possible in this
instance, staff is concerned about the precedent which would
be set by using TIF in a residential area outside of the
City`s business development. A decision to use TIF in this
instance could create citizen demands for similar treatment
on future projects. Council is encouraged to consider this
possibility in deliberating on the possible use of Tax
Increment.
issue Two: Reduction in Amount Assessed
The other issue that Council was debating was whether or not
the amount assessed should be reduced. There were different
opinions voiced at the council meeting, ranging from a 50s
reduction in the assessment, to no reduction in the
assessment. For discussion purposes, I will assume a 50�
reduction.
A 50% reduction would mean we would only be assessing 10� of
the project. An additional $110,000 would need to be
recouped by some other method.
If the sanitary sewer surcharge was the method chosen, we
could increase the surcharge from 10� to 12� and that would
cover the additional $110,000. Under this scenario, each
household would aee an average increase on the quarterly
sewer bill of 4.00. Reep in mind that the MWCC intends to
raise sewer rates, which will result in another 10� increase
next year.
If the storm water utility option was used to finance the
project, a 50% reduction in the assessment could be
recaptured by raising the quarterly base charge from $2.30 to
$2.55. Note that if we implement a storm water utility
program, I would recommend a minimum base charge of 3.00
this would cover the 50� assessment reduction and the cost of
several other projects that will be constiructed in the next
couple of years.
The other way a 50s reduction could be financed, would be
via TTF. $110,000 of TIF money would reduce the assessments
by one half. The aspects of using TIF were discussed
earlier.
y��
��
O� cour�e there are many combinations available and the 50%
assessment reductian was used just for discussion. Cauncil
could choose to assess 25� ins�ead of 20� or some other
level at it� discretion.
14GTIdN REQII2RED
Review �.he funding options d�.scussed above and. de�.erma.ne a
course af action. If Council would prefer to mee�. in a
workshop session �o address this issue in greater detail,
Council should es�ablish a sui�able workshop da�.e.
�'i'.' �
arriott
nitting Mills
alvay Animal
Hospital
empco
.L. Johnson
Warehouse
ibley High
Schooi
:endakota Cot�ntry
Club
nited Methodist
Church
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ACRBAGfi VAL,UATION
9:.1
3.7
5.5
20.3
21.1
7Q
13$
2,5
0. �.
,
4.OM
0.8M
�.7M
1.8M
6.8M
3.1M
3,7M
.66M
�i�o,000.ao
TYPiCAL CHARNGFS TO V.ARIQUS PROPEftTIFS .
QUARTPRLY RATES - STORM UTILITY
109� SARiITAiZY MENDct>TA RICHFI£SLD BT�t7C�MINGTON RQ�EVILLE
�EWER SURCHARG� HEIt�HTS
$223.Q0 $�.13.00 ;�73�.04 $240.00 $272.0�
$213.00 $1�2.QC� $666.Q0 $1$1.t10 $245.00
$226.i14 $152.00 $990.00 $267,00 $365.Qtf
$97.OQ $284.00 $1,854.04 $503.00 $6$3.Oi�`-"�
$41.00 $582.00 $3,798.{}0 $1,031.44 $1,399.00 """
$272.00 $644,Q0 $3,150.00 $3,150.00 $1•,935,0{7
$54.00 $3Z?.00 $1,242.00 $2,052.00 $458.OQ
$7.00 $23.04 $270.00 $69.40 $41.00
$3.30 $2.30 $7.20 $7.00 $4,30
i
:,
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T0:
FROM:
SUBJECT:
BUILDING
PERMITS:
MEMO
Date: 9-24-92
Mayor, City Council, and City Administrator
Paul R. Berg, Code Enforcement Officer ��� ��
euilding Activity Report far September 1992
CURRENT MONTH
No. Valuation Fee Collected
SFD 13 2,223,072.00 19,087.33
APT 0 0 0
TOWNHOUSE 0 0 0
CONDO 0 0 0
MISC. 27 151,360.00 2,666.00
C/I 2 74,297:00 909.15
-------------------------------------------�
Sub Total 42 2,448,729.00 22,662.48 'I
TRADE
PERMITS•
YEAR TO DATE 92
I No. Valuation Fee Collected
I 95 15,684,876.00 136,188.59
I p • p p I
5 669,391.00 6,251.92 I
128 9,003,456,00 54,391.48 �
237 2,645,738.00 27,163.02 �
42 5,755,674.00 32,013.88 �
-----------------------------------a
507 32,759,135.00 256,008.89 �
u
YEAR TO DATE 91
No. Valuation Fee Collected
53 8,338,993.00 73,612.58
0 0 0
5 563,645.00 5,624.05
28 2,313,.761.00 14,868.17
181 1,267,113.00 22,047.61
40 9,467,630.00 47,861.75
307 21,951,142.00 164,014.16
Plumbing 27 � 980.00 � 259 32,182.00 � 108 4,372.00
Water 12 60.00 � 250 1,250.00 � 119 595.00
SeWer 11 192.50 � 223 3,902.50 � 106 2,047.50
Heat, AC, � �
& Gas 27 1,418.50 � 352 38,571.00 � 132 10,788.50
-------------------------------------------+------------------------------------+------------------------------------
Sub Total 77 2,651.00 �1084 75,905.50 � 465 17,743.00
� �
� �
Licensinq• I I
� � �
ContractoNs � �
Licenses 17 425.00 � 280 7,000.00 � 441 11,025.00
-------------------------------------------+------------------------------------+------------------------------------
Total 136 2,448,729.00 25,738.48 �1871 32,759,135.00 338,914.39 �1213 21,951,142.00 192,782.76
NOTE: All fee amatmts exclude Sac, Wac, and State Surcharge. Amounts shown Will reflect only permit, plan check fee, and
valuation ama�ts.
�
Mendota Heights Police Department
MEMORANDUM
September 14, 1992
TO: Mayor and City Co ncil
City Administ�" �V
FROM: Police Chief p�jl �
• -ri
Subject: Parking on State Hwy. 13
The police department requests that the council adopt the attached ordinance
which prohibits parking anywhere on Hwy. 13 in the city of Mendota Heights.
In the recent past we have had a number of complaints involving the parking
of cars on Hwy. 13 in the area between Lexington and the city o� Mendota. A
great number of complaints have been received by the cities of Mendota,
Lilydale and Mendota Heights. As a result of these complaints and the
obviously dangerous situation .that exists when vehicles park on this dark and
curved section of highway, the City of Mendota has enacted an ordinance �
prohibiting the parking on Hwy. 13 in Mendota. The City of Lilydale already
prohibits parking on Hwy. 13 in their city. Now the few stretches of Hwy. 13
that are actually in Mendota Heights are the only ones where parking is
allowed and, because of that, the purpose of the Mendota and Lilydale
ordinances is defeated.
If Council agrees that this ordinance would provide consistency on that
stretch of highway, as well as create a safer environment for the motoring
public, they should vote to adopt the attached ordinance prohibiting parking
on Hwy. 13 in Mendota Heights.
CITY OF b�ATDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO.
AN ORDINANCi3 PROHIBITING PARRING ON HIGHDVAY 13 IN b�NDOTA HEIGHTS
SECTION 1.
SECTION 2.
No person shall park or leave standing any motor
vehicle on State Highway 13 in Mendota Heights:
DFFINITIONS
For the purpose of this Ordinance:
2.1 ��Motor Vehicle" shall be deemed to mean any self-
propelled vehicle not operated exclusively upon
railroad tracks and any vehicle propelled or drawn
by a self-propelled vehicle.
2.2 "Person" shall be deemed to mean arid include
individuals, partnerships, associations or
corporations.
SECTION 3. Any person failing to comply with the provisions of
this Ordinance shall be guilty of a misdemeanor and
upon conviction thereof shall be punished by a fine
of not to exceed $700, or by imprisonment for not
to exceed 90 days.
SECTION 4.
Adopted
October, 1992.
This Ordinance shall be in full force and effect
from and after its publication according to law.
and ordained into an Ordinance this 6th day of
CITY OF MENDOTA HEIGHTS
By
Charles E. Mertensotto
Mayor
ATTEST:
Kathleen M. Swanson
City Clerk
CITY �F MENDOTA HEIGHTS
�� •
September 25, 1992
T0: Mayor, Cit� Council and Gity Admini�t a r
FROM: Kathleen M. Swanson, City Clerk
SUBJECT: Halloween Bonfire
Russ Wahl stopped in today to ask permission to conduct the
annual Halloween Banfire. In past years, the City has provided
funds to support the cost of hot dogs, etc. Russ has asked tha�.
Council autharize $350 far the 1992 bonfire.
In addition t�o the efforts of Russ, his wife Ma.ri3.yn and
members of �he Volunteer Fire Department participated in the 1991
Banf ire .
RRC{�bII�NDATIdN
I recommend that Russ Wahl be authorized ta conduct the annual'
Hal].oween Banfire on Oc�ober 31, 1992 between the hour� of 7:00 and
9:00 P.M., tha� a$350 City contribution be authorized, and �ha�.
local businesses be allowed to par�icipate in the activity.
ACTxON REQUTRED
If Council concur� in the recommendation it should move to
authorize Russ Wahl to condu.et the annual Hal.loween Ban�ire, to
authorize a$350 City contribution to the activity, and t�o a].low
local businesses to participate in the ae�ivi�y, subjec� ta
approval by Rus� Wahl.
�,��`�:�:�:
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c�� oF r�anoTA a�rzGa�rs
Qc�.ober 2, 1992
To: Mayor, Ci.ty Council and City
Administr
From: Kevin Batchelder, Administrative Assi��,��n��
\..�
Subject: Appointment af Recreation Programmer
DISGIISSxON
�
At the Ju1y 21, 1992 meeting, City Council authora.zed the
creation of a permanent, part.-time Recreation Programmer and
directed s�aff to begin recru.itment for this position. The
selection proce�s was begun and on Thursday, Octokaer l, 1992 nine
candiciates were interviewed for the position. Please see attached
Recruitment Process.
An interview panel cansi�ting of Tom Lawell, City
Administrator, John Huber, Chair of the Parks and Recreation
Commission and Keva.n BatcheZder, Administrative Assis�ant met with.
each of the nine finalists and have narrowed the selection decision
to �hree highly qualified individuals. References checks are being
conducted tQday and Monday to aid in the �inal sel.ection decision
for recommendation to City Council on Tuesday evening, October 6,
1992.
This memorandum i�. ta inform Ci�y Counc3.1 �hat the add-on
agenda Tuesday evening will include a recomrnendation for selec�.ion
to the position of Recreation Pragrammer.
ACTION RE4i3�RED
None. Thi� item is for informational. purposes.
1.
2.
��
4.
5.
6.
7.
8.
9.
10.
RECREATION PROGRANIl�R
Recruitment Process
August 25, 1992
City Council approves Job Description on July 21, 1992 and
directs staff to begin recruitment process.
Advertised in Sun-Current -
Pioneer Press -
Star Tribune -
Sent Position Notices to
August 5th edition
August 2nd edition
August 2nd edition
West St. Paul Job Service
Martin Luther King Job Service
Asian Resource Center - U of NIl�T
Indian Resource Center - U of N�T
Wilcox Rehabilitation Service
Rehabilitation Resources
DOLS and Associates
U of N!N - Humphrey Institute
U of NII� - Placement Department
University of St. Thomas
St. Cloud State University
Winona State University
Mankato State University
City of Apple Valley
City of West St. Paul
City of Woodbury
City of Lakeville
City of Inver Grove Heights
City of Edina
City of Eagan
City of Burnsville
City of Bloomington
Position posted at City Hall on July 27, 1992.
Open applications screened, none were applicable to position.
Applications received through 4:30 p.m. August 21, 1992.
Applicants notified of selection process in Aug. 25th letter.
Applications screened and evaluated by Administrative
Assistant and City Administrator including Veteran's
Preference.
23 Semifinalists notified on September 14, 1992 and sent a�
written essay test. 29 applicants notified of rejection.
21 written essay submitted by September 23, 1992.
.� t
4
� � 4
11. Written essays evalua�ed by Adrninistrative Assistant and nine
finalists selected for interviews on Sep�ember 25, 1992.
12. In�erv�iews conduc�ed on: Thursday, Octaber 1 by interview panel
consisting of Administrative Assi�tant, Ci�y Administrator and
C�air of Parks and Recrea�ion Commission.
13. Riference checks conducted an Oc�aber 2 and 5, 1992.
14. City Council appaints on October 6, 1992.
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1 i:!{ !
October 6, 1992
To: Mayor and Ci�y Council
From: Tom Lawe7.1, City Administ a�
Subject: Appointment of Michelle Morgan to Recreation Programmer
Posi�ion
DISCIISSION
On July 21, 1992, City Council created the postion of a
permanent, part time {20 hours per week} Recreatian Programmer and
authorized sta�f �o begin recruitment procedures to �ill the
position in 1992. As discussed in a mema in your agenda packet on
thi� item, a lengthy screening process was conducted and reference
checks have been znade on the top candidates.
I am recommending that City Council appoin� Michelle Morgan to
the pasition of Recreation Progr�mmer. Michell.e comes highly
recommended by the cities of Lakeville, Minnesota and Janesva.11e,
Wisconsin where she has approxima.tely 2 y�ears of experience in. a
variety of recreation programming and admini�tra�ion activi�ies.�
Michel3.e has received a B.S. in Recreation Ma.nagement �ram the
University of Wisconsin, Madison. Michelle demonstrated a high
degree of commitment, enthusiasm and energy for the field o�
recreation during her contacts with the City of Mendota Heights.
Tn addi�ion, her reterence checks proved outstanding.
ACTION RE4UTRED
If the Ci�y Council so desires, they should pass a motion
appointing MicheZle Morgan to the position of part time Recreation
Programmer on a probationary status beginning October 12, 1992 a�
a salary of $10,158.
CITY OF D�NDOTA H�IGHTS
�� •
October 2, 1992
To: Mayor, City Council and City
From:
Subj ect :
Adminis
Kevin Batchelder, Administrative As�i��
\��
Government Access Grant to Produce Park Video
Cooperative Agreement with NDC4
DISCIISSION
As Council is aware, the City received a$500 Grant from the
Government Access division of the Northern Dakota County Cable
Communications Commission (NDC4 ) to produce a video on our Park and
Recreation system. The Government Access Grant pays the City $500
and in turn the City uses this money to pay a free lance producer
to produce a video that will air on Channel 18.
Work on the video began in August with film footage recorded
at the Celebrate Mendota Heights Parks! on August 8th. A script
has been developed that showcases Mendakota Park and will broadcast
information to the community about the Parks and Recreation system
in Mendota Heights. It is designed to be a 15 to 30 minute
documentary style video on the park system. The anticipated
completion date is December 1, 1992.
Attached you will find copies of the formal agreement
presented by NDC4 that covers the terms of agreement for the
Government Access Grant. I recommend that the City Council
authorize the Ma.yor to execute the agreement.
ACTION REQIIIRED
If the City Council so desires, they should pass a motion
authorizing the Mayor to execute the Government Access Grant
Production Completion Agreement.
;
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MIVAMw//vMN1VNNMMM/r
C� N� City af Mendota Heights
t7(}NTAGT PSRSt?N Kevin Batchelder
MAILING AI}DR85S 1J.01 Victoria Curve
Mendota Heights, MN 55118 .
PiiONS {�) tWp�) {6].2) 452-1850
WORSING TITLI3 OF P.RO('�i Park Program
FRBBLAN(:8 P�bODUCBR
wMsrlMlv,vtvNNavwtevMlvwrsvN�Y
N� Paul Pa.eper
rtAILING ADDRSSS 42Q �th Avenue Sauth '
South St. Paul, MN 55075
FE�O�iS {Ht�} {612) 455-53i2 {Wl}RK)
NllC4 (�VBRI�SI�TP COORDINA�OR
MwNNN�v�vNlVNwiivn/M�/�vNw+�rwr�vMM/�/�v�YM
� Judq Skeie-Voss
j�jj�N� g�j�g�g i535 Livingston Avenue, Suite IOI
G�es� St. Paul, MN 55118 t
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TARCBTSIi F!�}DTTCiIC1N S`.i'8RT UATB: August 15, 1992
� �$� becamber 1, 1992
Pft�DCTGTit}�i FURt�1AT _,X�.'O�LB WiTfi BDITING
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( I�'CeI.BTLL� Fi'aK�LtGeY' }
(NDC4 Gaveram�nt Asxess Cooz�dia;atar�
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ATTACHI�NT A
The City of Mendota Heights (herein after known as the City) hereby acknowled�es
receipt of a Northern Dakota County Cable Communications Commission (NDC4)
Government Access Grant, half of which will be awarded to the City before
production begins and half upon successful completion of the proposed program.
It is understood that the City will coordinate a production schedule
and payment agreement with Paul Pieper (herein after known as the
Producer) before production begins and that any grant monies paid to the Producer
but not used for production related costs, will be rerunded to the City within
thirty days upon request of the City.
It is agreed that alI videotapes used during the production along with the master
program videotape will remain the property of NDC4 for use as programming on the
NDC4 Government Access channels. Other uses may be allowed with the prior
permission of NDC4. �o free VHS copies of the program will be made for the City
and one free VHS copy will be made for the Producer. .The City and the Producer
do hereby assign all cogyright interests to NDC4. However, permission may be
granted to reproduce tapes by making a written request to the NDC4 Government
Coordinator.
It is agreed that all monies paid to the City will be used to fund production
costs of the proposed grant program. All costs will be agreed upon by both the
City and the Producer before any costs are incurred. Neither the City nor NDC4
will be responsible for payments in excess of the grant amount as stated in the
Production Completion Agreement. Non-completion of grant programs by the end of
the current year's grant cycle, will result in a refund of grant monies to NDC4
by the above named parties unless the late production schedule is approved by the
NDC4 Government Coordinator.
Any changes in program production schedule, format etc. during production must be
agreed to by the City and the Producer. Conflicts between the City and Producer
will be mediated by the NDG4 Government Coordinator and/or the Government Access
Grant Committee.
Written monthly pro�ress reports must made by the Producer to the NDC4 Government
Coordinator and should include the number of hours and dollars spent towards
production completion for that month. A brief overview of the various tasks
performed during the month should be included and compared to the projected
production timeline, noting any reasons for variances.
I have read, understand and agree to the conditions and directions stated within
this agreement. I have read and signed the Compliance Form.
Signed By:
(City) Date Date
(Producer) Date (NDC4 Government Date
Access Coordinator)
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COMMUNITY
TV 33/34
1535 Livingston, Suite 101 ■ West St. Paul, Minnesota 55118-3411
(612) 450-9891 ■ FAX (612) 450-9429
NORTHERN DAKOTA COUNTY COMMUNITY TELEVISION CORPORATION
(NDCCTV)
STATEMENT OF COMPLIANCE
I Paul Pieper/Kevin Batchelder have read, understand, and agree to
comply with the NDCCTV Policies and Procedures.
I understand that I assume full responsibility for all equipment borrowed or used
including all studio, portable, editing, and van equipment and that I will be
liable for any damage or loss incurred while equipment is checked out to me.
I understand that failure to return equipment at the agreed upon time may result
in a suspension of my access privileges.
I understand that use of this equipment should result in programming for playback
on the access channels.
I also understand access equipment, facilities, and channels may not be used for
the presentation or production of material designed to promote the sale of
commercial products or services.
Furthermore, I understand that I may be subject to federal, state, and.local laws
regarding libel, slander, obscenity, incitement, invasions of privacy, copyright
or other similar laws.
I accept full responsibility for all program content and for all claims arising
out of the cablecasting of any program I am presenting. I agree to indemnify and
hold harmless NOCCTV Inc., its directors, officers, and staff; and NDC4, its
commissioners, officers and staff; and Continental Cablevision of Northern Dakota
County against any such claims arising out of any program I submit or any breach
of this statement of compliance.
SIGNATURE
PRINT NAME
DAT E
STAFF SIGNATURE
I represent that I am a parent/guardian of the minor who has signed the above
release and I hereby agree that we both shall be bound thereby.
m
SIGNATURE DATE
Serving Inver Grove Heights, Lilydale, Mendofa, Mendota Heights, Souih St. Paul, Sunfish Lake and West SL Paul
r'
NOR'I�RN DAKQTA CC1LT��i'I'Y CC�MMtR`diI'Y TELEiiISIQN
CORPORATION, INC. (NDCGTV)
PQLICIES A►ND PROCEDL;fRES
•• _�� � � �L
1.1 A"user/producer" is defined as anyone who li�es, works, attends school, or
beiongs to a groug or organiza.tion which serves the Northern Dakata County
cable service territary who has been certified by NDCCTV, Inc. and makes
proper application for access equipment, facilities, and/or channei time and
presents access progra,m,ming for cabtecast
12 The availability and administration of access equipment, studio, van, and the
public access is the responsibility of the NDCC1'V, Inc. Executive Director.
1.3 Trauung, equipment and facility use, and grograms submitted for .
rablecasting are scheduied an a non-discriminatory, first-come, first-served
basis.
1.4 Requests for channel time mav be made up to 6 weeks in advance and up to
three cablecasts per week,
IS Series programming will be scheduied in the same manner as all other
progrananaing, on a non-discriminatory first-come, first-s�rved basis.
1.6 The physical videotapes used for production of programm;ng �ing
NDCCTV, Inc. access equipment remain the property af NDCCfiV, Inc.
Users may receive two free copies af their access pragram and must supply
their own videotape far these capies.
L
1.'7 {a} NDC�'TV, Inc. �riZl nat exercise edztoriai cantrol avez the content af
any User's program. NDCCT'V, Inc. does not assume responsibility for
viewing tapes. All pragram content is the respansibiiity of the user,
Any program will be cablecast unless it is l�own that it violates parts
{b} and f or {c} below.
{b} Access equipment, faciiities, and channe�s may not be used for the
presentation ar praduction of material designed to promote the sale of
cammercial praducts or services or the dissemi.nation of any
information in conuavenrion of Ru1e 5(sponsorship) or directly or
indirectly invoiving lotteries as defined in Section '76.213 af the Rules
of Federal Communicatians Commission.
(c) Federal law provides that any person who transmits obscene
grogramm�ing or grogramming unprotected by the Constitution over
cable systems may be fined and imprisoned. Moreover, Users may be
subject to federai, state, and loral laws regarding h"bel, s3ander,
obscenity, incitement, urvasions of privacy, copyright or other similar
laws. The access channels may not be used to gresent material which
violates federal, state, or local law.
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(d) Violations of Section 1.7(b)-(c) may result in cancellation of the User's
program, or in the case of repeated violations of the Policy, suspension
of the privilege of the User to use access facilities, equipment and
channels, in accordance with the procedures set forth in Section 2.4.
2. _N_I�CCI'V. INC. RESPONSIBILITY
2.1 NDCC'I'V, Inc. will offer regularly scheduled workshops in video production.
2.2 Users who successfully demonstrate proficiency and/or successfully complete
a workshop will be certified.
23 Video equipment and facilities will be provided for use to certified users and
will be maintained by NDCCTV, Inc.
2.4 If the Fxecutive Director determines that a User's program violates Section
1.7, or that a User has damaged access equipment or facilities, failed to
return equipment, or failed to comply with NDCCTV Policies, the Executive
Director (a) shall notify the User of the violadon; (b) may suspend access
privileges as required to prevent further violadons of the Policies and to
protect access equipment and facilities; and (c) shall immediately advise the
Board and producer of the action taken. The Board shall review any
decision of the Executive Director suspending access privileges, providing the
producer an opportunity to offer any relevant iniormation, and shall issue a
decision ratifying, modifying or reversing the Executive Director's decision
within 10 days of the Executive Directo�'s decision, unless the User requests
a delay. Any User may appeal a nodce of violation by appealing that notice
to the Board within 15 days of the date notice is received. The Board shall
provide the producer the opportunity to offer any relevant information and
will issue a decision on appeal within 30 days.
2S (a) Any User found to have knowi.nP.iy violated Section 1.7(b) shall be
required to compensate NDCCTV for commercial use of the access facilities,
equipment and channels at a rate equal to 1S times the prevailing
commercial rate for use of similar faciliries, equipment and channels.
(b) In the event these rules are violated, the producer and any other person
involved in the production of a program, by virtue of using the access
equipment, facilities, or channels pursuant to these rules, shall be deemed to
have transferred all rights, including copvright in the resulting program
exclusively to NDCCTV, Inc. for purposes of distribution, reproduction, sale,
or display or any other use by any medium, which rights shall re-transfer
when and if the producer or other person involved in the production of the
program pays all amounts owed to NDCC'I'V, Inc. under this section.
2.6 Tapes accepted for cablecasting will be cablecast at least once, unless it is
l�own that a tape violates Section 1.7: NDCC'I'V, Inc. reserves the rig.ht to
cablecast any program more than one time.
! ,
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2.7 NDCCl'V, Inc. will not release an independent producer's tape nor aay
portion of the tape without written permission of the independent producer.
: •� . . .� ; � u :_ i
3.1 A User must be certified by NDCCTV staff in the use of any equipment or
facility requested before the User will be permitted to use the equipment or
facility. A User may become certified by successfully completi.ng appropriate
workshops offered by NDCCTV, Inc. If a User who requests to use a piece
of equipment or facility has not successfully completed a workshop or a
production involving use of the requested equipment or facility effectively
within six months, the NDCCTV staff may require the User to take a
refresher workshop.
3.2 A User must submit a Production Proposal to NDCCTV staff at least 24
hours before use of equipment or facilities.
33 A User must submit a Cablecast Request form and/or completed tape to the
NDCCTV staff when reserving chan.ael time.
3.4 If a program requires editing, the User is responsible for developing a pre-
edit guide and should complete editing work on the program within 60 days
of the taping date. If work is not completed within 60 days, NDCCTV, Inc.
may release the tape for reuse by other Users.
3S Users should recognize that equipment may not be available for use on short
notice. To ensure that equipment is available, Users should reserve
equipment at least two weeks in advance of the anticipated date of usage.
3.6 (a) Users must sign a liability agreement at the time of equipment c�eck-
out, assuming full responsibility for any damage to or loss of equipment
or production facilities while in control of the User.
(b) A parent or legal guardian of minors must sign the liability agreement
that covers equipment and facilities damage and loss. Minors will also
be required to have a parent or legal guardian sign at time of
equipment check-out
3.7 Users may reseive equipment for five checicouts each month a.nd otherwise
may use equipment if it is not scheduled for use by others. Equipment must
be returned at the time designated on the Equipment Check-Out form.
3.8 Portable equipment can be checked in and out during NDCCTV's regular
operating hours.
3.9 Failure to provide 24-hour advance notice of cancellation of a request for
equipment or use of production facilities ma,y result in the loss of scheduling
privileges as stated in Secrion 2S. "
3.10 In the event equipment is damaged or lost, payment in the fiill amount of
repair or replacement must be made withi.n 30 days of the damage or loss, or
\
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satisfactory arrangements made with the Fxecutive Director for the
reimbursement of NDCCTV, Inc. of such loss or damage. Failure to pay
within the prescribed period of time will result in the User's loss of
equipment and facility privileges.
3.11 User will bear full responsibility for all program content User will assume
responsibility to obtain all necessary rights to program production materials.
This inciudes all necessary literary, artistic, intellectual, performing, and
music rights as well as all necessary clearances from the owners or licensees
of such material. User must be able to document, in writi.ng, that the
cablecasti.ng of such material does not violate the rights of a third party,
including the privacy rights of a third parry. Each User (or the parent or
guardian of any User who is a minor) shall sign an agreement accepting
responsibility for program content at the ti.me the User reserves time on the
channel.
3.12 The User shall indemnify and hold harmless NDCCTV, Inc., the Northern
Dakota County Cable Com.munications Commission (NDC4), and
Continental Cablevision of Northern Dakota County from and against any
damages, liabilities, and costs of any nature inciuding attorney fees and
disbursements arising out of or resulti.ng from any action related in any way
to User's use of the access channels or NDCCTV, Inc.'s equipment and
facilities. This includes, but is not limited to, any damages and liabilities and
costs which may arise as a result of User's failure to abide by the Policies and
Procedures. Each User (and any parent or guardian of any User who is a
minor) shall sign aa indemnity agreement at the time the User reserves time
on the access channel, checks out equipment or reserves studio time.
3.13 Users shall not interfere in the production and/or studio usage time of
another person.
3.14 No tobacco use, eating, or drinking is allowed at any time in the control
room, studio, editi.ng suites, or mobile van.
3.15 A User who appears to be under the influence of alcohol or drugs, or whose
conduct endangers the safety of people or facilities, will be prohibited from
using the access channels and facilities.
4. �GCESS USER RESPONSIBILITY-STUDIO AND VAN PRODUCTION
RESPONSIBILITIES
In addition to the rules set forth above, any person who desires to use a studio or van
for an independent production, must comply with the following rules:
4.1 The User must be certified in studio/van production a.nd must provide a
crew that has been studio/van certified.
4.2 The User must submit a studio producuon proposal at least 24 hours before
use of equipment or facilities.
43 The User must provide any props required for set
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4,4 The User may reserve up to ten hours per month of studi.o time, including
set-up and strike time, and otherwise may use the studio or van if not being
used by others,
45 No unauthorized persons will be permitted in the studio/van during the
production.
4.6 Users assume responsibility for obtaining necessary rights in and to program
production materials, as required in Secnon 3.21 and 3.12.
4.7 Studio time may not be available on short notice. To besx ensure that studio
ti.me is avaiiable, requests for studio time shouid be made at least faur wee%s
in advance. Studio time can be scheduled during rIDCCT'V's regular
operatzng hours.
4.8 The User is responsible for returning the studio to its ariginai configuration.
4.9 A NDCCTV, Iuc. ar NDC� staff pezsan must be present during use of the
studio/va.n.
• ! � � • � . M � � � �
S.1 Sponsorship is defined as goods, sezvices ar grants in aid af production
provided to a program producer by a third party.
5.2 An acknawiedgement of spansorship may be made, but any
aclaiowledgement of sponsorship shall be made only in wniting at the end of
the grogram in the same type style as the other program credits. The
acl�owledgement shall be stated as follows: "Special Thanlcs To (name of
spansor)" for jgoods, services or support provided�; ar "'Chis program made
possible by a grant from [name of sponsor]." No business name, logo or
brand identification can be displayed or men�oned during a program in
exchange for goods, services or a grant in aid of production.
53 Any User who produces a program conceming a service or product which the
User selis commercially or which the User has a direct or indirect financiai
interest in promoting may not mention the cost of the product ar service,
where or how it may be purchaseci, or inciude an acicnowlecigement for any
business which affers the product or service in wlaich the User has a direct or
inciire�t financial interest�
Approved by NDCCTV
,�" » 3
CITY 4F MENDCiTA HEIGHTS
i •
September 3Q, 1992
T0: Mayor, City Council and City Administ r
FRQM: Lawrence E. Shaughne�sy, Jr., Treasurer'�
��./
SUBJECTz Lennox Storm Sewer Pond
Salvay Storm Sewer Pond
nzscussxorr
As a part of the Lennox and Solvay projects, the Ca.ty ha�
approved canstructa.on of s�orm ponds at �he twa bui3.dings which
were to be funded through TSF.
Bo�.h ponds have now been finished and conform with City
�tandarda. Tom Hart's of�ice has prepared the attached Easement
and Maintenance Agreement for the projects.
ACTION RE4IIIRED
Approve Easement and Maintenance Agreements and authorize
execution by the Ma.y�or and Gity Clerk. Further authorize payment
to United Properties o£ the $60,000 easement cost for the Solvay
pond.
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EASEMENT AND MAINTENANCE AGREEMENT `' ��
.,,
.�
THIS AGREEMENT ("Agreement") is made and entererl into this day of ,
1992, by and between The Northland Company, a Minnesota corporation, ("Grantor") and The
City of Mendota Heights (the "City"), a statutory city of the state of Minnesota.
WITNESETH:
WHEREAS, Grantor is the owner of that certain real estate located in Dakota County,
Minnesota and legally described as set forth in EXHIBIT A attached hereto and hereby made
a part hereof (the "Property"); and ,
WHEREAS, Grantor desires to grant to the City a non-exclusive appurtenant easement over a
portion of the Property for operation of a storm water drainage pond, in accordance with the
terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein
contained and for other good and valuable consideration, the receipt and sufficiency of which
are hereby acknowledged, the parties hereto hereby agree as follows:
1. Declaration of Easement Over Phase I Project. Grantor hereby warrants and covenants
that it is the owner in fee simple of the Property and hereby grants and conveys unto the City
a non-exclusive appurtenant easement (the "Easement") for operation of a storm water drainage
pond over that portion of the Property legally described on EXHIBIT B attached hereto and
hereby made a part hereof (the "Easement Property").
2. Interference with Easement PropertX. No obstructions which would prevent, restrict or
otherwise hinder the reasonable use of the Easement Property for the purposes set forth in
Paragraph 1 above shall be erected, condoned, or permitted to endure, nor shall any other
conduct, passive or affirmative, be permitted which would in any manner restrict the rights of
the parties hereto to fully utilize the Easement Property for the purposes permitted herein. The
provisions of this paragraph shall constitute restrictive covenants running with and binding upon
the Property.
3. Maintenance and Repairs. The City hereby agrees, warrants and covenants that it shall
maintain, repair and operate the storm water drainage function of the Easement Property as it
reasonably and in good faith deems necessary or advisable. Grantor hereby agrees, wanrants
and covenants that it shall maintain anc� repair the drainage pond, related landscaping, and any
piping on the Property which affects or contributes to storm water drainage into the Easement
Property. In the event that Grantor does not maintain, repair and operate the Easement Property
in the manner indicated herein ("Default"), and if such Default continues for a period of thirty
(30) days after written notice to Grantor from the City, the City shall be entitled to take any and
all action to correct such Default, in its reasonable discretion, and Grantor agrees to indemnify,
save and hold the City harmless from and against any and all costs, expenses, claims, or
damages incuned by the City in so acting.
4. Con�ideration. In fuii and final consideratian of Grantor granting the City the Easement
hereunder, and further in consideratian of Grantor's continuing obligarion to maintain the
Easement Property, the City agrees to pay Grantor the sum af Tweniy-Five Thousand and
QO/100 Dallars ($25,000.00) upon the execution and delivery of this Agreement by Grantor.
5, Insurance. Fram and after the date hereof, Grantor shall at its own expense, procure and
maintain at all times general public Iiability insurance in commercially reasonably amounts
against claims for badily injury, death or property damage occurring on or from the use or
operation of the Easement Property.
6. Warranties, R�,presentatians and Cc�venants of Grantor. Grantor hereby wanants,
represents and covenants that:
a. As of the date herec�f, Grantar is a Minr�esota corporation, duly vrganizeci and
validly existing which has authorized the executian and implementation of this Agreement
through proper action.
�. As of the date hereof, Grantar is the owner af fee simple title to the Pragerty,
free and clear of any and all mortgages, claims, liens or encumbrances, except as set
forth an EXHIBIT C attached hereto and incarporated herein by reference.
c. The persan executing this Agreement on behalf af Grantor is, on the date hereof,
a duly qualified and acting officer of the Grantor and is duly authorized to execute this
Agreement.
d. The execution and delivery of this Agre�ment and the fuifillment of and
compliance with the terms and conditions hereof, and the consummation of the
transactions contemplated hereby, dt�s not and will not canflict with or resu2t in a breach
of the terms, canditions or provisions of any restrriction or any agreement or instrument
to which Grantar is now a party or by which Grantar is baund, does not constitute a
default under any of the foregaing, nor daes such action result i❑ any violation of the
provisions af the Articies of Incorpora.tion or the Bylaws af Grantor.
e. This Agre�ment is and shaii be a valid and binding contract of Grantor,
enfarceable against Grantar in accordance with its terms.
'7. Catastro�he. Neither party shall be liable far failure to perform its respective obligations
under this Agreement when such failure is caused by fire, expiosian, flood, act of God or
inevitable accident, civil disarder or disturbance, strikes, vandalism, war, riot, sabotage, weather
and energy-related closings, gavernmental rules ar regulations, or like causes beyond the
re�asonable control of such party.
$. Cumulative Ri�,hts. No right or remedy herein conferred upon or reserved to any garty
hereto is intended to be exclusive af any ather right or remedy herein or by iaw provideci, but
each shall be cumulative and in addition to every other right or remedy given herein or hereafter
existing at law or in equity ar by statute.
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9. Term; Parties in Interest. The terms, conditions, covenants and easements herein shall
run with the land and shall be binding upon all parties hereto and all persons or entities claiming
under them in perpetuity.
10. Amendment, Modification or Waiver. No amendment, modification or waiver of any
condition, provision or term of this Agreement shall be valid or of any effect unless made in
writing, signed by the parties to be bound or their duly authorized representative(s) and
specifying with particularity the extent and nature of such amendment, modification or waiver.
Any waiver by any party of any default of another party hereunder shall not affect or impair any
right arising from any subsequent default.—Nothing herein shall limit the remedies and rights of
the parties hereto under and pursuant to this Agreement.
11. Headines. The headings of sections of this Agreement aze for convenience of reference
only and do not form a part hereof and in no way interpret or construe such paragraphs.
12. Integration. This Agreement is the enfire agreement between the parties with respect to
its subject matter and supersedes all prior agreements and understandings between the parties
hereto with respect to such subject matter.
13. Seve�. If any provision of this Agreement is held to be unenforceable or void,
such provision shall be deemed to be severable and shall in no way affect the validity of the
remaining terms of this Agreement.
IN WITNESS WHEREOF, the foregoing Agreement has been executed on the day and year first
above written.
THE NORTHLAND COMPANY
I�
Its
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STATE OF 1��1�]NESOTA
COUNTY OF
THE CITY OF MENDOTA HEIGHTS
By:
Its Mayor
Attest:
Its City Clerk
)
)ss. -
)
The foregoing instrument was acknowledged before me this day of , 1992,
bY , the of The Northland Company,
a Minnesota corporation, on behalf of said corporation.
STATE OF MINNESOTA
COUNTY OF
Notary Public
The foregoing instrument was acknowledged before me this day of , 1992,
by Charles E. Mertensotto, the Mayor of the City of Mendota Heights, a Minnesota statutory
city, on behalf of the City.
STATE OF bv:NNESOTA
COUNTY OF
Notary Public
The foregoing instrument was acknowledged before me this day of , 1992,
by Kathleen M. Swanson, the City Clerk of the City of Mendota Heights, a Minnesota statutory
city, on behalf of the City.
Notary Public
(Signature to Easement and Maintenance Agreement between The Northland Company and The
City of Mendota Heights, Minnesota)
d
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CONSENT TO EASFMENT
Lennox Industries, Inc., an Iowa corporation, as Tenant under that certain Lease Agreement
dated , 1991 (the "Lease"), hereby consents to the granting of the
foregoing Easement, and agrees that the Easement shall in all respects be senior and prior to the
Lease and that the I.ease shall be subordinate and subject to the Easement.
LENNOX INDUSTRIES, INC.
:
STATE OF MINNESOTA )
)ss.
COUNTY OF )
Its:
The foregoing instrument was acknowledged before me this day of , 1992,
by , the of
Lennox Tndustries, Inc., an Iowa corporation on behalf of said corporation.
Notary Public
THIS INSTRUMENT WAS PREPARED BY:
Winthrop & Weinstine (TMH)
3200 Minnesota World Trade Center
30 East Seventh Street
St. Paul, MN 55101
(612) 290-8400
(Signature to Easement and Maintenance Agreement between The Northland Company and The
City of Mendota Heights, Minnesota)
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EXHIBIT A
Lot 1, Block 1, MENDOTA HEIGHTS BUSINESS PARK 2ND ADDITION, DAKOTA
COUNTY, MINNESOTA
EXHIBIT B
An easement over that part of Lot 1, Block 1, MENDOTA HEIGHTS BUSINESS PARK 2nd
ADDITION, according to the recorded plat thereof, Dakota County, Minnesota, lying
northeasterly of a line described as commencing at the southeasterly corner of said Lot 1; thence
on an assumed bearing of South 64 degrees 30 minutes 03 seconds West along the southerly line
of said Lot 1 a distance of 56.00 feet to the point of beginning of said line to be described;
thence North 31 degrees 26 minutes 48 seconds West a distance of 276.87 feet to the northerly
line of said Lot 1 and said line there terminating.
�
✓�
EASEMENT AND MAINTENANCE AGREEMENT ��. ' -
� -;�
THIS AGREEMENT ("Agreement") is made and entererl into this day of ,
1992, by and between The Northland Company, a Minnesota corporation, ("Grantor") and The
City of Mendota Heights (the "City"), a statutory city of the state of Minnesota.
WITNESETH:
WHEREAS, �rantor is the owner of that certain real estate located in Dakota County,
Minnesota and legally described as set forth in EXHIBIT A attached hereto and hereby made
a part hereof (the "Property"); and
WHEREAS, Grantor desires to grant to the City a non-exclusive appurtenant easement over a
portion of the Property for operation of a storm water drainage pond, in accordance with the
terms and conditions set forth herein.
NOW, THEREFORE, in consideration of the foregoing and the mutual covenants herein
contained and for other good and valuable consideration, the .receipt and sufficiency of which
are hereby aclrnowledged, the parties hereto hereby agree as follows:
1. Declaration of Easement. Grantor hereby warrants and covenants that it is the owner in
fee simple of the Property and hereby grants and conveys unto the City a non-exclusive
appurtenant easement (the "Easement") for operation of a storm water drainage pond over that
portion of the Property legally described on EXHIBIT B attached hereto and hereby made a part
hereof (the "Easement Property").
2. Interference with Easement PropertX. No obstructions which would prevent, restrict or
otherwise hinder the reasonable use of the Easement Property for the purposes set forth in
Paragraph 1 above shall be erected, condoned, or permitted to endure, nor shall any other
conduct, passive or affirmative, be permitted which would in any manner restrict the rights of
the parties hereto to fully utilize the Easement Property for the purposes permitted herein. The
provisions of this paragraph shall constitute restrictive covenants running with and binding upon
the Property.
3. Maintenance and Repairs. The City hereby agrees, warrants and covenants that it shall
maintain, repair and operate the storm water drainage function of the Easement Property as it
reasonably and in good faith deems necessary or advisable. Grantor hereby agrees, warrants
and covenants that it shall maintain and repair the drainage pond, related landscaping, and any
piping on the Property which affects or contributes to storm water drainage into the Easement
Property. In the event that Grantor does not maintain, repair and operate the Easement Property
in the manner indicated herein ("Default"), and if such Default continues for a period of thirty
(30) days after written notice to Grantor from the City, the City shall be entitled to take any and
all action to correct such Default, in its reasonable discretion, and Grantor agrees to indemnify,
save and hold the City harmless from and against any, and all costs, expenses, claims, or
damages incurred by the City in so acting.
4. Consideration. In full and final consideration of Grantor granting the City the Easement
hereunder, and further in consideration of Grantor's continuing obligation to maintain the
Easement Property, the City agrees to pay Grantor the sum of Sixty Thousand and 00/100
Dollars ($60,000.00) upon the execution and delivery of this Agreement by Grantor.
5. Insurance. From and after the date hereof, Grantor shall at its own expense, procure and
maintain at all times general public liability insurance in commercially reasonably amounts
against claims for bodily injury, death or property damage occurring on or from the use or
operation of the Easement Property.
6. Warranties, Representations and Covenants of Grantor. Grantor hereby warrants,
represents and covenants that:
a. As of the date hereof, Grantor is a Minnesota corporation, duly organized and
validly existing which has authorized the execution and implementation of this Agreement
through proper action.
b. As of the date hereof, Grantor is the ov✓ner of fee simple title to the Property,
free and clear of any and all mortgages, claims, liens or encumbrances, except as set
forth on EXHIBIT C attached hereto and incorporated herein by reference.
c. The person executing this Agreement on behalf of Grantor is, on the date hereof,
a duly qualified and acting officer of the Grantor and is duly authorized to execute this
Agreement.
d. The execution and delivery of this Agreement and the fulfillment of and
compliance with the terms and conditions hereof, and the consummation of the
transactions contemplated hereby, does not and will not conflict with or result in a breach
of the terms, conditions or provisions of any restriction or any agreement or instrument
to which Grantor is now a party or by which Grantor is bound, does not constitute a
default under any of the foregoing, nor daes such action result in any violation of the
provisions of the Articles of Incorporation or the Bylaws of Grantor.
e. This Agreement is and shall be a valid and binding contract of Grantor,
enforceable against Grantor in accordance with its terms.
7. Catastrophe. Neither party shall be liable for failure to perform its respective obligations
under this Agreement when such failure is caused by fire, explosion, flood, act of God or
inevitable accident, civil disorder or disturbance, strikes, vandalism, war, riot, sabotage, weather
and energy-related closings, governmental rules or regulations, or like causes beyond the
reasonable control of such party.
8. Cumulative Rights. No right or remedy herein conferred upon or reserved to any party
hereto is intended to be exclusive of any other right or remedy herein or by law provided, but
each shall be cumulative and in addition to every other right or remedy given herein or hereafter
existing at law or in equity or by statute.
-2-
9. Term; Parties in Interest. The terms, conditions, covenants and easements herein shall
run with the land and shall be binding upon all parties hereto and all persons or entities claiming
under them in perpetuity.
10. Amendment. Modification or Waiver. No amendment, modification or waiver of any
condition, provision or term of this Agreement shall be valid or of any effect unless made in
writing, signed by the parties to be bound or their duly authorized representative(s) and
specifying with particularity the extent and nature of such amendment, modification or waiver.
Any waiver by any party of any default of another party hereunder shall not affect or impair any
right arising fr6m any subsequent default. Nothing herein shall limit the remedies and rights of
the parties hereto under and pursuant to this Agreement.
11. Headin�s. The headings of sections of this Agreement are for convenience of reference
only and do not form a part hereof and in no way interpret or construe such paragraphs.
12. Inte ra�ion. This Agreement is the entire agreement between the parties with respect to
its subject matter and supersedes all prior agreements and understandings between the parties
hereto with respect to such subject matter.
13. Severabilitv. If any provision of this Agreement is held to be unenforceable or void,
such provision shall be deemed to be severable and shall in no way affect the validity of the
remaining terms of this Agreement.
IN WITNFSS WHEREOF, the foregoing Agreement has been executed on the day and year first
above written.
THE NORTHLAND COMPANY
:
-3-
Its
STATE OF MINNESOTA
COUNTY C;F
THE CITY dF R+IENIIJOTA HEIGHTS
By:
Its Mayor
Attest:
Its City Clerk
The foregoing instrument was acknowiedged before me this day of , 1992,
�y , the of The Narthland Company,
a Minnesota corporatian, on behalf of said carporation.
STATE OF MINI'�IESt�TA
COUNTY 4F
Natary Public
The foregoing instrument was acknowledged before me this day of , 1992,
by Charles E. Mertensatto, the Mayor of the City of Mendata Heights, a Minnesata statutory
city, on behaif of the City.
STATE OF MINNES(JTA
COUNTY QF
Notary Public
The faregoing instrument was acknowledged before me this day of , 1992,
by Kathleen M. Swansan, the City Clerk of the Gity of Mendota Heights, a Minnesota statutory
city, an behalf of the City.
Notary Public
(Signature ta Easement and Maintenance Agreement between The Northland Company and The
City af Mendota Heights, Minnesota)
-4-
CONSENT TO EASEMENT
Solvay Aaimal Health, a , as Tenant under that certain Lease Agreement
dated , 199_ (the "I.ease"), hereby consents to the granting of the
foregoing Easement, and agrees that the Easement shall in all respects be senior and prior to the
I.ease and that the Lease shall be subordinate and subject to the Easement.
SOLVAY ANIMAL HEALTH
Its:
STATE OF MINNESOTA )
)ss.
COUNTY OF )
The foregoing instrument was acknowledged before me.this day of , 1992,
by , the of
Solvay Animal Health, a , on behalf of said corporation.
Notary Public
THIS INSTRUMENT WAS PREPARED BY:
Winthrop & Weinstine (TMH)
3200 Minnesota World Trade Center
30 East Seventh Street
St. Paul, MN 55101
(612) 290-8400
(Signature to Easement and Maintenance Agreement between The Northland Company and The
City of Mendota Heights, Minnesota)
18687
-5-
m
EXHIBIT A
Lot 1, Block 1, MENDOTA HEIGHTS BUSINFSS CENTER 4TH ADDITION, DAKOTA
COUNTY, MINNESOTA
EXHIBIT B
An easement over that part of Lot 1, Block 1, MENDOTA HEIGHTS BUSINESS CENTER
4TH ADDITION, according to the recorded plat thereof, Dakota County, Minnesota, lying
southerly of a line described as commencing at the most southerly corner of said Lot 1; thence
on an assumed bearing of North 00 degrees 9 minutes 33 seconds West along the east line of
said Lot 1 a distance of 225 feet to the point of beginning of said line to be described; thence
South 89 degrees 50 minutes 27 seconds West a distance of 111.86 feet to a west line of said
Lot 1 and said line there terminadng.
Together with the most westerly 22.00 feet of Lot 2, Block 1, MENDOTA HEIGHTS
BUSINESS CENTER 4TH ADDITION, according to the recorded plat thereof, Dakota County,
Minnesota.
! i ! � � :i C
N�.i+C:MQ
a�to�� 2, 1992
TO: Mayor, City Cauncil, and Gity A r
FROM: James E. Danielsan, Public Wor Direc r
SUBJECT: City's Watershed Management Plan
DISCUSSION•
La.st meeting Council received a copy of the pmposed City Watershed Management Plan.
Representatives from Barr Engineering, drafters of the plan, were also present at the meeting and
gave an oral overview it. The plan is a lengthy, technical report and several Council members had
not yet totaliy reviewed it, therefore adoption was delayed to allow time for a thorough review by
all Council members.
RECOMMENDATI4N:
I iecommend that the repart be adopted as prepared.
ACTION REQU.[RLl);
If Council desires tc� implement the recommenda�ion thep should pass a motion adopting the
Water Resources Management Plan dated Septemi�er 1992.
NC1TE: If posszble piease call me before the meeting with any questians cancernuig the
xeport.
LIST OF CONTRACTORS TO B� APPRQVED BY CITY COUNCIL
October 6, 1992
Geaeral Contraetors License
Acker Construc�a,on
R & R Construction Corporation
Exeavat3.ng Cantraetors Liceage
Stocker Excavating Inc.
S.R, Stevens Excavating Inc.
HVAC Coatraetors License
Faur Season� Air Specialists
Airstream Heating & Cooling Inc.
Hame Energy Center
Caaerete Contraetors License
Jim Gallagher Masonry
CITY OF MENDOTA HEIGHTS
MEMO
October 2, 1992
T0: Mayor and City Council
FROM: Tom Lawell, City Administ
SUBJECT: NDC-4 Facility Purchase
DISCIISSION
On September 15, 1992 representatives from the Northern Dakota
County Cable Communications Commission (NDC-4) and the Northern
Dakota County Community Television Corporation were before the City
Council to discuss their plans to purchase an office/studio
facility within the City of Inver Grove Heights. At that meeting,
the Council chose to delay action on this matter until October 6th
in order to allow all affected Cities a chance to further explore
the specific details of the transaction. .
Since that time, NDC-4 has met with the Mayors and City
Administrators of the various Cities to further explain the need
and process for purchasing the new facility. With the exception of
the City of West St. Paul, most Cities appear to be in favor of the
transaction and NDC-4 has asked each City to consider formally
consenting to the purchase of the facility (see attached letter and
Resolution) .
On September 28th the West St. Paul City Council discussed
this issue with representatives from NDC-4. They remain opposed to
the transaction and intend to pursue an
Attorneys General Office on the ma.tter.
serves as our representative on the NDC-
West St. Paul Council meeting and
information to us on October 6th. In
from NDC-4 will also be available on the
questions Council may have.
ACTION REQIIIRED
opinion from the State's
Councilmember Smith, who
4 Board, was present at the
can provide additional
addition, representatives
6th to answer any further
Council should discuss the matter with representatives of
NDC-4 and should consider adoption of the attached Resolution No.
92- , A RESOLUTION CONSENTING TO THE PURCHASE OF AN OFFICE/STUDIO
FACILITY FOR THE NORTHERN DAROTA COUNTY CABLE COMMUNICATIONS
COMMISSION AND THE NORTHERN DAKOTA COUNTY COMMUNITY TELEVISION
CORPORATION.
MTL:kkb
�
NORTHERN DAKOl'A CCJUNTY CABLE
COMMUNICATI4NS CUMMlSSION
, � 1535 Livingston, Suite 101
West Sfi. Paul, Minnesotc� 551'1$-34'i 1
612/450-9891 FAX 612J450-9429
4ctaber 1, 2992
Mr. Tam Lawell, City Administra�or
City af Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
Dear i�r. Lawell:
Enclosed is a Resolution concerning the NDC4jNDCGTV building purchase and
canstruction project. This Resolution has been prepared b,y legal counsel and
approved by the NDC4 Executive Committee in response to NDC4 member cities'
desa.re ta more fully participate in this process.
The NI}C4 respectfully requests that this item be g3.aced on yaur next city council
meeting agenda. Please contact me or NDC4 Chair John Lagoo if pou have an,y
questians. �
i ete ,
��
Ho11y er ga
Executive Dir ctar
%J
Enc.
cc: Mayor Charles Mertensatto
Ron Rogasheske
Jill Smith
�
+�
.• i-
RESOLIITION NO.
CITY OF
RESQLUTION CONSENTING TO THE PIIRCHASE OF AN t3FFICE/STIIDIO
FACILITY FOR THE Nt?RTEiERN UAR4TA CQIINTY CABLE
COMMDNTCATIQNS COMMISSION AND T8E Nt?RTBI��RN DAROTA COIINTY'
COMMIINITY TELEYISION CORPQRATIQN
WHEREAS, the Northern Dakota Coun�y Cab1.e Commissian (hereinafter
"Commission"} is a joint powers commissian established pursuant to
Minn, S�at. � 238.08 and 471.59 by �he cities of Mendota, Mendota
Heights, Lilydale, Sunfish Lake, West St. Paul, South St. Paul, and
Inver Grove Heights;
WSEREAS, City is currently a Member in. good standina. of the
Commission;
WHEREAS, the Commission is the obligee of a Memorandum of
Understanding (hereina�ter "Continental Memorandum"� dated
September l8, 1987, made between Continental Cablevision of
Northern Dakota County, Inc. (hereinafter "Con�inental"� and
Commission;
WBEREAS, the Gontinen�al Memorandum, among other abligations,
requires the payment to Commission on a quarterly basis af an
annual sum of Seventy-Seven Thousand Five-Hundred and No One-
Hundred�hs Dallars t$�7,500.00j for the purpose o� supporting
communi�y programming in the Northern Dakata County Cable Service
Territory;
WHEREAS, �he Continental Memorandum provides for the transfer to
the Commission of certain community grogramming equipment for use
in community programming in the Narthern Dakota Cable Service
Terri�ory; �
WHEREAS, the Northern Dakota County Community Television
Corporation thereinafter "Corporatian"j was � incorporated� on
Nouember 20, 1987, tc operate and mai.ntain the access�ciiannels in
the Northern Dakota Gounty Cable Service Territory as well as to
generally oversee the production af community programmzng in the
Cable Service Territory;
WSEREAS, t�he Commission and the Corporation have both agreed that
the goals of both entities and the Member cities oE the Commission
related to community pragramming would be best served by the
consolidation of community programming operations in a common
office/studio facili.ty in the Northern Dakota County Cable Service
Territory;
�
RESOLIITI4N N4. -
PAGE 2 OF 3
WHEREA�, t�he Commission and Corporation have entered inta a
purchase agreement for an office/studio facility located at 5845
B2aine Avenue, in the City af Inver Grove Heights, Minnesota;
WHEREAS, the Commission has resolved to allocate One Hundred Thirty
Thousand Dollars {$134, Q00 ) fram its Facility Fund to fund the dawn
paymen� for the officejstudio facility;
WSEREAS, in that the total project costs will be Four Hundred
Eighty Thausand Dollars ($480,000�, it is necessary for the
Carporation to secure a Iaan for the purchase and improvement of
the officejstudio faci2ity located at 5845 Blaine Avenue, Inver
Grove�.H�ights, Minnesota; � �
WHEREAS, the Corporation has secured a loan commi�aent through The
Southview Bank, South St. Paul, Minnesota, pursuant to an
Industrial Development Revenue Note {NDCCTC Project) No. R-i, in
the acaount of Three Hundred Fifty Thousand Dollars ($350rOQ0);
WHEREAS, the Commissian and the Corporation have entered into a
Memorandum af IInderstanding ihereinafter "CommisaionjCorporation
Memarandum") regarding the purchase of the afficejstudio faciiity;
WSEREAS, in the Commission/Corporation Memorandum, the Commission
has agreed to assign and transfer to the Corparation for the term
of said Note those monies due or �o become due under the
Continental Memorandum ta be first applied taward repayment of said
Note;
WHEREAS, in the Commission/Corporation Memorandum, the Corporation
has agreed to execu�e any documents and take whatever action is
necessary to transfer all right, title, and interest to or any
excess proceeds from the sale or lease of any real groperty
acquired pursuant to the CorporationfCommisaion Memorandum to
Cammission upon Satisfac�ion of the Industrial Development Revenue
-Note referenced herein;
WHEREAS, the CoznntissionjCorporation Memorandum au�horizes and
directs Continental to pay over to Corporatian any and all sums
that are now or shall hereafter become due and payable for
community programming support from Continental to Commission
pursuant to the Continental Memoranduzn f or upon default of the
above referenced loan, directly to The Southview Bank, and
Carporation has agreed to sign any receipts or acknowledgements
necessary for such payments;
WB�EII2EAS, the CommissionfCorporation Ntemarandum provides that the
Corporatian may pledge any and all monies to be received fram
Cantinental for the purpase of securing the loan referenced herein;
t
.. : .
�soLmrzoN No.
PAGE 3 OF 3
WHEREASr The CommissionfCorporation Memorandum provides that the
Commissian shall execute an Assignment of the community programming
equipment provided for community programming pursuant to the
Continental Memorandum, for the purpose of securing the loan
referenced herein; and
WHEREAS, the City has been fully briefed and informed by both the
Commission and the Corparation regarding the purchase af the
office/studia facility as well as the financing plan assoeiated
therewith.
NOP7•THEREF��E BE IT RESOLVED by the City Council of the Ci�y of
tha� the City hereby consents to
the purchase of i�he office/studio facility referenoed herein
pursuant to the financing plan referenced herein, aIl as more fuZly
set �orth in the documents referenced herein and any ather
dacuments associated with or required by such referenced documents.
The above Resolution was moved by Cauncil member
and seconded by Gouncil member .
The Fallowing Council members voted in the affirmative:
The Following Council members voted in �he negative:
Dated this day of , 1992.
ATTEST:
a
Mayor
, - t
�
CITY OF WEST ST. PAUL
1616 HUMBOLDT AVE., WEST ST. PAUL, MN 55118-3972
ADMINISTRATION 455-9671
POLICE AND FIRE 455-9673
EMERGENCY 911
MEMORANDUM
T0: West St. Paul City Council
FROM: Arnold E. Kempe
RE; Scope and Extent of Powers of Northern Dakota
Countp Cable Commission
DATE: September 18, 1992 •
Cities are a governmental sub—division with limited powers
delegated to them by the legislature and thep have onlp such powers
that are expresslp conferred by statute or necessarilp implied bp
those which are expressly conferred. Cities have no inherent power.
The authority for the creation of and the scope of activities
that can be undertaken bp a Joint Cable Communication Commission are
set forth in Subd. S of Section 238.08 of the Minnesota Statutes,
which provides, inter alia:
"Municipalities may, by ordinance or resolution,
create a Joint Cable Communication Commission
under Section 471.59, to which each member
municipality may delegate authoritp vested in
the municipality by statute or charter to prepare,
adopt, grant, administer, and enforce a cable
communications franchise and establish rates
thereunder."
Perhaps our two kep words in the portion of the statute above
quoted are the words "administer" and "enforce". "Administer" is to
manage or direct the designated activities or sometimes is defined to
mean their executive management. The word "enforce" means to compel
compliance with or obedience to a matter. That statute thus gives to
the commission bp a joint agreement, the power or authority to
prepare, adopt, and grant a cable communications franchise and to
manage that franchise on behalf of the member cities and to compel
compliance by the franchise grantee, to—wit: Continental Cable. The
Cities, however, bp their "Joint Powers Agreement" withheld from the
Commission the power to adopt the Franchise Ordinance.
AN EGIUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
R�
��est St. Paul Citp Council
` September 18, 1992
Page 2
The Joint and Cooperative Agreement for the Northern Dakota
County Cable Communications Commission, executed by the Cities in
April of 1982, stated in Article I:
"The general purpose of this Agreement is to establish
an organization to studp cable communications,
develop a request for proposals, receive applications
to provide service from cable communications companies,
select the successful applicant, draft a franchise
ordinance, recommend that each City Council represented
on the Commission grant a standard franchise ordinance
as drafted bp the Commission and be the entity
responsible for the ongoing administration and
enforcement of the franchise."
After the franchise has been granted, the Northern Dakota
County Cable Communications Commission is the entity responsible for
ongoing administration and enforcement of the franchise, i.e., for the
ongoing executive management of the franchise and to see that the
franchise grantee is complping with and carrying out fully the terms
and conditions of the franchise, to—wit: the Cable Communications
Franchise Ordinance, adopted bp the member cities.
On page 8 of the Joint and Cooperative Agreement (Joint Power
Agreement), under Article IX, Power, Rights and Duties of the
Commission, Section 1, it is stated:
"The member municipalities shall retain their
franchising authority to the extent that such
authority is not delegated to the Commission
in this Agreement."
alia:
In Section 2 of that Article, it is further stated, inter
"The Commission shall be the entity responsible for the
ongoing administration and enforcement of the
franchise. The Commission may do all things
reasonably necessary and proper to the implementation
of its powers and duties, including those powers
set forth in this Article. As part of this process,
the Commissiot� shall seek input from all member
municipalities and communicate the progress of the
Commission t.o each member Citp on a monthlp basis."
On page 11 of Section 9 of the Joint and Cooperative
Agreement, under the cap "Administration/Enforcement", it is provided:
W�st St. Paul Citp Council
September 18, 1992
Page 3
"Section 9. Administration/Enforcement. The
Commission shall administer and enforce the
cable communications franchise ordinance or it may
delegate the franchise ordinance enforcement and
administration to its members, for which service
the Commission shall pap or reimburse its members."
The Commission is obligated to administer and enforce the
franchise and, if it chooses to delegate anp of that responsibilitp
awap, that delegation can only be made back to the member city and to
no others.
Section 11 of the Joint and Cooperative Agreement provides for
the contracting authority of the Commission and that Section states:
"Section 11. Contracts. The Commission may make
such contracts as are reasonably necessarp to
accomplish the purposes of the Commission."
The words "reasonable" and "necessary" are the limiting words
in which contracts may be made to accomplish the purposes of the
Commission. That purpose again was set forth in Article I, which
Article we have previouslp quoted. The phrase "reasonablp necessary"
may also be defined as "reasonably required", or "reasonably
indispensible or essential".
The Northern Dakota County Communications Commission has no
authority to delegate its duties or responsibilities to anpone except
to the member cities. The Commission map, however, appoint advisory
committees to make recomendations to it on cable communications. That
authority is set forth in Section 13 of the Joint and Cooperative
Agreement which provides:
"Advisory Committees. The Commission may appoint
an Advisory Committee to make recomendations to it
on cable communications. The duties of such
committees shall be set forth by the Commission."
Section 17 of the Joint and Cooperative Agreement states "the
Commission may exercise any other power necessary and incidental to
the implementation of the powers and duties as set forth in Article
I �� . .
The powers and duties, under Section 17, are limited to those
set forth in the Purpose clause, Article I, and the power must be both
necessary and incidental to the Purpose provision of Article I. It is
significant to note that the phrase used is "necessarp and incidentalrr
and not "necessarp or incidental.
l
�
�
West St. Paul City Council
September 18, 1992
Page 4
The Financial provisions of Article X of the Joint and
Cooperative Agreement were set forth in mp earlier Memorandum to the
Council, dated September 8, 1992.
Cable Casting Production Facilities are to be provided bp the
franchise grantee, to-wit: Continental Cable. This is provided for in
Section 5.03 of the Cable Communications Franchise Ordinance, which
section begins on page 26 of the Ordinance and a copy of that section
is attached hereto, to-wit: pages 26-33.
The provisions of Section 5.03 of our ordinance cannot be
changed except by an Ordinance Amendment by the Citp, with the consent
of the franchisee. Delegation of those obligations of the franchisee
to the Cable Commission or its nominee is not authorized and may also
create a conflict of interest.
Section 14.02 of the franchise ordinance provides for
amendment of the ordinance and for variance from the terms and
conditions of the ordinance. Amendments require Citp Council action,
while variances can be granted by the Commission.
Variances are limited to minor deviations that are not
inconsistent with the franchise ordinance and require additional
factors to validate their being granted. To change the franchise
ordinance, Section 5.03, to shift the operation for cable casting
production facilities from the grantee to the Commission, is not a
minor deviation and it cannot be accomplished lawfully bp the
Commission's granting a variance.
As previously stated, the authority for the City`s formation
of the Commission is Section 238.08, Subd. 5, of the Minnesota
Statutes, which provides that creation be under Section 471.59 of the
Minnesota Statutes, the so-called Joint Powers Act. Section 471.59,
Subd. 11, provides, inter alia:
"A joint board created, pursuant to this Section, may
issue obligations and other forms of indebtedness onlp
pursuant to express authority granted bp the action
of the governing bodies of the governmental units
which established the joint board."
t
m
ir '
West St. Paul City Council
September 18, 1992
Page 5
It appears that the Commission has endeavored to circumvent
the local governing bodies bp the following actions:
1. By not seeking amendment of the franchise ordinance by the
cities, as required bp Section 14.02 of the ordinance to transfer the
grantee's obligation for cable casting production facilities, under
Section 5.03, to the Commission. That the Commission improperly
endeavored to make this substantial change in the franchise ordinance
by variance.
2. By not obtaining approval of its annual budget by the
Cities, as provided by Article X, Section 4, of the Cities Joint and
Cooperative Agreement.
3. By creating a non-profit corporation in conflict with
Article IX, Section 9, of the Cities Joint and Cooperative Agreement,
which provides that the Commission shall administer and enforce the
franchise ordinance or delegate that function to the Cities.
4. By endeavoring to use a non-profit corporation to get
around the statutory requirement of the Cities approval and granting
of express authority for indebtedness to the Commission, under Section
471.59, Subd. 11, of the Minnesota Statutes, and ammending to provide
for membership vote of anp such indebtedness to be limited to the
members who are members of their respective Citp Councils.
SOKOL, RUDQUIST Sz TIMMONS, P.A.
ATTORNEYS AT LAW
6(}0 PARK PLACE CENTER
5775 WAYZATA BOULEVARD
MINNEAPOL.IS, MINNESOTA 55416-1232
(612)333-8333
FAX (612) 593-5111
MICHAEL B. SOKOL
October 2, 1992
The Honorable Michael P. Bisanz, Mayor
City of West St. Paul
1616 Humboldt Avenue
West St. Paul, Minnesota 55118
LYNN S. PIGUE
AMY LYN STROHBUSCH •
I.egal Assistants
RE: Northern Dakota County Cable Communications Commission
Dear Mayor Bisanz:
I am writing on behalf of the Cable Commission relative to your letter to Mr. John Lagoo, Chair,
Northern Dakota County Cable Communications Commission, dated September 14, 1992, and in
response to the Legal Memorandum from Arnold Kempe, West St. Paul City Attorney, dated
September 9, 1992, and the Memorandum from William P. Craig, City Manager for West St. Paul
dated September 17, 1992. Some of these matters were also considered at the time of our
presentation before the City Council on September 28, 1992.
Please let me begin by indicating to you that I am available to discuss this matter with the Council
or your staff, at any time. I would have prepared a response on behalf of the Commission prior to
this time, but did not receive all of the documents referred to above until September 22, 1992.
The concerns expressed in the documents and at the time of the City Council Meeting on
September 28, 1992, focus on two main issues. The first issue is the budgetary process :�tilized
by the Commission. The second issue concerns the merits of the proposed building project. I will
deal with each of the issues, and their elements, separately.
1. WHAT IS THE PROPER BUDGETARY PROCEDURE FOR THE
CABLE COMMISSION UNDER THE JOINT AND COOPER-
ATIVE AGREEMENT OF 1982?
The Cable Commission represents seven (7) member cities, each of which appoints two (2)
representatives, including at least one (1) elected official. The Commission prepares an annual
budget in accordance with Ardcle X, Section 4 of the Joint and Cooperative Agreement
("Agreement"). That section specifically provides that franchise fees are collected by the
Commission and are expected to be in an amount sufficient to pay the operating expenses and any
other necessary expenses of the Commission. While the terms "operating expenses" and
"necessary expenses" are not defined by the Agreement, Article X, Section 5 provides that "[TJhe
Mayor Bisanz
October 2,1992
Page Two
Commission may expend its funds as it deems necessary and appropriate pursuant to this
Agreement." Referring back to Articie I, which defines the Gommission's "Puzpose" and Articie
IX, which relates to the "Powers, Rights, and Duties of the Commission" under Section 2
("Authority"'}, it is clear that the member cities have delegated ta the Commission responsibility £or
the angoing administration and enforcement of the franchise between the member cities and the
cable operator. This broad delegation af autharity to the Commission by the member cities, which
has been in effect since 1982, has resuited in the Commissian's active regulatian and
administration of the franchise requirernents, consistent with the purpose and pawers delegated by
the memt�er cities.
Prior to the enactment of the Federal Cable Act in 1984, municigalities which elected to rece�ve a
5% franchise fee were legally required ta designate the funds received specifically for cable-relat.ed
purposes. The Cable Gommissian decided ta take this approach and utilize the fees received from
cable subscribers for cable-related purposes. This probably explains why yaur city was
previausly advised of the restrictians placed an how a city spends franchise dollars.
Since 19$4, this restriction has nat applied, However, the representatives on the Commissiori,
including the elected officials, have determined that the fu�ds would still be apglied to cable-reiated
purpases, inciuding the administration and enforcernent of the Franchise Qrdinance, together with
the provision of ineaningful local access programming and services. Because of this golicy, the
Commission has not had excess franchise fees frorn the amount needed far their annuai budget in
order to pravide the high level of quality services ta the member cities and to their constituencies.
The budget and cagital accounts have been subject to review and camment by our accountants,
Tautges, Redpath, et a1., and annual audits have been pravided to the member cities. I
The fact that in recent years the Commission budgets have not been submitted ta the member City
Councils for approval is consistent with the language cc�ntained in Article X, Section 4 of the
AgreemenL That Ianguage sets out the budget process far the years since 1982 as foliows: �
2. Franchise fees are ta be collected by the Cammission.
2. Franchise fees are to be used to defray the operating expenses
and any other necessary expenses of the Cammission.
3. Franchise fees collected in excess of the amaunt needed for the
annual budget are to be redistributed to the member cities in
good standing an a pro-rata basis.
4. If the franchise fees are not adec�uate, a propased budget must be
formulated ta raise additianal revenue.
5. Any budget so formulated must be subm.itted to the member
Czty Councils on or before August 1 of the year and shall nat
became effective unless approved by at least a three-fourths
(3/4) majority of the member City Councils within 45 days after
its submission ta the member municipalities.
Mayor Bisanz
October 2, 1992
Page Three
6. If the formulated budget is not approved, the Commission
shall promptly formulate a revised budget and submit it to the
member cities for review and approval.
The plain meaning of this language can be determined from the document itself based upon tlie
steps outlined above. In addition, there is the past history to rely upon which provides that in tlie
past ten (10) years since the adoption of the Agreement, there have only been two (2) years (1986
and 1987) when the Commission sought budget approval from the member cities. That was due to
the fact that the anticipated franchise fees collected would not be sufficient for the annual budget in
those years. In all other years, in good faith reliance upon the section referred to above, ttie
Commission has proceeded with the budget process only now found to be objectionable by the
representatives of West St. Paul. The budget objection was not raised prior to the Commission
entering into the building purchase agreement for the AirComm building. The enclosed copy of
conespondence dated September 28, 1992, from Attorney Adrian E. Herbst, the original attorney
for the Commission, who worked with the member City Attorneys to draft the Agreement,
supports the budget process currently used by the Commission. i
2. THE USE OF THE NORTHERN DAKOTA COUNTY COMMU-
NITY TELEVISION (NDCCTV) FOR PROVISION OF LOCAL
ACCESS SERVICES AND AS THE ENTITY TO PURCHASE A
BUILDING FOR ITS OPERATIONS AND THOSE OF THE COM-
MISSION IS LEGALLY APPROPRIATE.
The Commission has consistently focused on its duty to administer and enforce the Franchise
Ordinance. The Ordinance requires the provision of local access services and programming. The
Commission investigated the three (3) primary methods of providing local access programming
which are as follows: (1) cable company run, (2) cable commission run, and (3) separate entity
run. During 1987, a committee formed by the Commission investigated these options. After the
inspection of local access facilities, presentations by staff inembers from other access
organizations, and a presentation by Continental Cablevision, the committee recommended to the
full Commission that the third option of a separate legal entity to provide local access services and
programming would be in the best interests of the member cities. While there are a number of
reasons for this determination, basically the committee and the Commission felt that the cable
company did not have sufficient financial incentive to provide the level of service which we
currently enjoy in Northern Dakota County due to the fact that this is not a money-making
proposition. Further, it was felt that it would be inappropriate and possibly a violation of the First
Amendment to the U.S. Constitution for the Commission, a quasi-governmental agency, to
directly control local access services because of potential First Amendment issues involving
freedom of speech. �
Ultimately, the Commission decided to encourage the formation of a non-profit corporation which
would be responsible for providing local access services and programming subject to standards
which were reduced to writing and agreed to between the parties. This is consistent with Article I
and Article IX establishing the Commission as the entity responsible for the ongoing administration
and enforcement of the franchise. Further, Article IX, Section 11 provides that "[T]he
Commission may make such contracts as are reasonably necessary to accomplish the purposes of
the Commission." The decision to assist with the formation of the non-profit corporation is furthe'r
supported by Article IX, Section 17 of the Agreement, which provides that "[T]he Commission
` Mayor Bisanz
October 2, 1992
Page Four
may exercise any other power necessary and incidental to the implementation of its powers an'd
duties as set forth in Article I. I
Please note that the decision to form the non-profit corporation, now known as NDCCTV, was
made in 1987, before any discussion was advanced regarding the purchase of a building. I wish to
make it very clear that it was not the intention of the Commission to form a non-profit corporation
for the purpose of purchasing a building. It was only during this past year when the Commission
requested my legal opinion regarding the ability of the Commission to incur debt that the subject of
NDCCTV's ability to incur debt was explored. While I am not representing NDCCTV in this
transaction, I think it is apparent that NDCCTV, as a separate legal entity under state law, has
authority to enter into contracts or agreements such as for the purpose of a building. (
The Commission has made a policy decision that combining the Commission operations with those
of the access corporation into a single facility would be preferable to the current operations. This is
a decision which dates back to 1988, and has been supported by a majority of the Commission,
which includes elected officials. The merits of the Au�Comm building purchase were given lengthy
consideration by the full Commission prior to making a decision to make a purchase offer. This
included review of the proposed project with a certiiied public accountant, architect, realtors, and
legal counsel. The Commission is merely trying to put into effect the policy which a majority of its
members had deteimined was in the best interests of the member cities based upon their
independent investigation, review, and deliberation. j
3. THE MEMBER CITIES AND THE COMMISSION WILL NOT BE
RESPONSIBLE FOR THE DEBT INCURRED IN THE PUR-
CHASE OF THE BUILDING AND FRANCHISE FEES ARE NOT
COLLATERAL FOR ANY DEBT.
Continental Cablevision, under the terms of the federal law and our Franchise Ordinance, had an
obligation to provide channel capacity and unspecified financial support for local acces's
programming and services. The obligation was over and above any requirement to make payment
for franchise fees. The Commission determined that it was in the best interests of the member
cities to have these services provided by NDCCTV for the reasons stated above, and was able to
negotiate with Continental for additional consideration to operate local access. Throughout this
entire process involving the proposed building purchase, no one has challenged the benefit which
this arrangement has provided to our communities in the form of the level and quality of services
provided for local access through the Commission and NDCCTV. I
The arrangement with Continental provides for an annual access grant of $77,500.00 per year. In
addition, in years 8(1992) and 13 (1997), the Commission will also be entitled to a lump sum
payment in the amount of $50,000.00 for each year to assist with the purchase and replacement of
equipment. Besides these actual monetary payments, Continental has also turned over to the
Commission approximately $370,000.00 worth of equipment for access programming purposes.
This transaction has a value of approximately $1,245,000.00 in addidon to the annual franchise fee
payment. However, these payments and equipment, which are in addition to the franchise
requirements, must be used towards the provision of local access services and programming under
the agreement with Continental. Therefore, it is important to note that these are the only items
required by the mortgage lender with regards to the building purchase to serve as a protected
revenue stream to repay the industrial revenue notes to be issued by the City of Inver Grove
�
` Mayor Bisanz
October 2, 1992
Page Five
Heights through the Southview Bank. THERE IS NO ENCUMBRANCE OF THE FRANCHISE
FEES PAYABLE TO TI� COMMISSION. I
In summary, the Commission and I acknowledge your stated concerns. We wish to advise you
that the building project was proposed in the public interest. The merits of the building project
and its bene�t to the community must stand on their own. Questions regarding the budgetary
process and discussions regarding amendments to the Joint and Cooperative Agreement are
separate matters which the member cities and the Commission should be able to resolve without
jeopardizing this project. (
As you know, the Commission will not be able to renew its lease at its current location and will be
forced to move on or before November 30, 1992. The cable studio will also be forced to move
due to the asbestos abatement project at the Sibley Senior High School studio as soon as this
coming summer. Therefore, now is the time to work together in support of this project with the
understanding that the concerns of the City of West St. Paul or any other member city, with
regards to the future budgetary process can be resolved independently of the building project. I
I have discussed this matter with your City Attorney, Mr. Kempe. As I indicated to him, I would
be pleased to discuss this matter with you, or to provide you with any further information, at any
tima '. �
yi
B. SOk01
MBS:aIs
Enclosures
cc: Member City Mayors
Arnold-Kempe,-Esq.,
Member City Administrators/Clerks �
Tom Pugh Esq.
John Lagoo, NDC4 Chair
NDC4 Commission Members
Dale Gilmore, NDCCTV President
NDCCTV Board Members
Holly Yerigan, NDC4/NDCCTV Executive Director
Tom Creighton, Esq.
L �� '
October S, 1992
CITY OF WEST ST.
1616 HUMBOLDT AVE., WEST ST. PAUL, MN 5511&3972
ADMINISTRATION 455-9671
POLICE AND FIRE 455-9673
EMERGENCY 911
Mr. Michael B. Sokol
Attorney at Law
Sokol, Rudquist and Timmons, P.A.
600 Park Place Center
5775 Wapzata Boulevard
Minneapolis, MN 55416-1232
RE: Northern Dakota County Cable Communications Commission
Dear Mr. Sokol:
I have received today copy of pour letter to Mapor Bisanz, dated
October 2, 1992. In pour letter you state that the focus at the
City Council meeting on September 28, 1992 was on two main issues.
As pou well know, the two isues that I raised with you at that
meeting are not even attempted to be responded to bp your letter.
That Section 14.02, paragraph A, of the Franchise Ordinance,
provides for the amendment of the franchise onlp by the Cities,
after published notice and public hearings and with the written
consent of the grantee.
That the variance sought to be granted by the Commission to
Section 5.03 of the Franchise Ordinance is, in my opinon, totally
improper and ineffective.
Section 5.03 of the Franchise Ordinance requires that cable
casting production facilities are to be provided for by the
grantee, to—wit: Continental Cable. This could not be transferred
from Continental Cable to the Commission and to a non—profit
corporation by the use of a variance procedure for at least two
reasons.
First, variances, by the terms of the Franchise Ordinance, can
onlp be made where the.requested variance is a minor deviation
from the Franchise Ordinance and not inconsistent with the
ordinance. Clearly, the shifting of the obligation of cable
casting away from Continental is inconsistent with the ordinance
and is certainly more than a minor deviati.on.
AN EQUAL OPPORTUNITY/AFFiRMATIVE ACTION EMPLOYER
L
Mr . Ma.chael B . Sokol
Qctober 5, 1992
Page 2
Second, Article TX, Section 9, of the Joint Powers Agreement,
under the cap af Administra�ion and Enfarcement, provides that
"The Commission shal], administer and enforce the Cab1e
Communica�ions Franchise Ordznance or it map delega�e the
Franchise Ordinance enforcement and administration to its
members." The Commissian thus zs required �o administer the
ordinance or delegate the administration to its members and has no
authoritp to delegate administration to the non—grofit
corporation, under the existing Soint Powers Agreement.
You are also aware that the Citp does nat agree with the position
pou have taken on some of the other matters raised in the Iatter
and, on all af the matters in dispute, �he City is in the process
of reques�Cing an Attarnep Geaneral's Opinion �o reso].ve the matter.
Very truly yaurs,
����
�
ArnaZd E. Kempe
Citp ttarnep
Cit of West St, Paul
AEKtdn
cc: Member Ci�p Mapors
Member City AdministratorsjClerks
Tom Pugh, Esq,
Jahn Lagoo, NDC4 Chair
Da1e Gilmare, NDCCTV Fresident
NDCCTV Board Members
Holly Yeri.gan, NDC4/NDCCTV Executive Directar
Tom Creighton, Esq.
i
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CITY OF MENDOTA HEIGHTS
•. . MEMO
September 30, 1992
T0: Mayor, City Council and City Administrator
FROM: Kevin Batchelder, Adminitrative Assia�
SUBJECT: CASE NO. 92-29: R and R Construction -
Wetlands Permit
DISCIISSION
Mr. Roger Riley appeared before the Planning Commission on
behalf of the hameowners at 669 Laura Court to request a Wetlands
Permit to remove and replace a deteriorating deck.-�See attached
Planner's Report and Application. �
The Planning Commission expressed no concerns and Mr. Riley
submitted signatures of consent from the neighbors.
RECOI�NDATION
The Planning Commission voted unanimously to waive the
requirement for a public hearing and to recommend that the City
Council approve the requested Wetlands Permit to allow the deck to
be replaced at thirty-six feet (36') from Ivy Creek. I'
ACTION REQIIIRED
If the City Council desires to implement the Planning
Commission's recommendation, they should pass a motion to approve
a Wetlands Permit to replace the deck at thirty-six feet (36' ) from
Ivy Creek at 669 Laura Court. I
KLB:kkb
�
PLANNING REPORT
DATE:
CASE NUMBER:
APPLICANT:
LOCATION:
ACTION REQUESTED:
PREPARED BY:
PLANNING CONSIDERA.TIONS:
Background
�,��,,,:�.�,�:,:, ;,
COI�SULTINC: PLANNERS
LAfvDSCAPE ARCHITECTS
.3U0 FIRST AVENUE NUf2T[i
SUITE 21()
MINNEAPOLIS, h1N ii•tl)1
61? •3n�)•.3.30(1
22 September 1992
92-29
Roger Riley
669 Laura Court
Wetlands Permit
John Uban
�
The subject property is along Ivy Falls Creek and was built approximately in 1976. The applicant is
proposing to replace the existing deck; which was built about 15 years ago, with a new deck because it
needs new footings and support members. The deck is proposed to be built with the same design as the
deck built 15 years ago. The property does not have a wetlands permit, which is required.
The home is approximately 40 feet from the creek and the existing deck extends 4 feet to about 36 feet
from the creek area.
Wetland Permit
The proposed deck and its construction would not affect the loss of vegetation or destroy the area's
natural environment. The application contains signatures of adjacent land owners and the public
hearing can be waived. �
Action
Review the applicant's request and consider waiving the public hearing. Make a recommendation to the
Ciry Council regarding the requested wetlands permit.
r
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CONST�RUCTICtN CORP.
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� � R �� R CUNSTRUCT�BN CBRP:
� 548 Heinel �Dr.
Roseville, MN 55113
4$4-1697
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F�c �. Can�truction Carp. h�s been contr�cted k�y F:ichard and S�is�nj
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Arndt at bb� L.a�.�r-a C� . Mendota Hts, hifV. to remove tt�e ex i st i ng 4
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dec4: on the north east corner o-F ther�e home �nd to replace it�
with � new dec[� o-f the s�me sh�pe and size. 7he dec�v is �pprox. !
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4Cf' �fram the creek. r��nning on the east property li�e and�
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th'ere-f are now r-eqz�i res reva. ew by the pl anni rrg commi �.si on and ci ty '4
cc►�tnci 1. Wher� the ciec�: w�� ori gi nal y bzti 1 t thi s wa� not � �
req�tirement. T4-�an�s jrOL4 fcr yo��r conside��tion. �
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Applicant Name:
Address:
AFPLICATION FUR C4NSIDERATICIN '
4F
PLANNING REQUEST
Case No. � �- a q
"�.�� � � G �� � �� � Date of Application -�1- '�'
� FeePaid ,�,���}�C`' � __�,�„�-
� ��. y I�� � n � PH- �� �{-- l���
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{IVIl}
�oS � �/l% %� � �� 1 �
(Number & Strcet) (City} (State) f�P?
4wner Name: I i% C.t� '� 2� r+���%
CLast) (F'ust? (M�?
A���: � � `� � �' � 2A C � ��r�.���-� �t1� S�`.s'`�t�
(Number & St�rreet) (City) (State) CZfP}�
StreetLocafian of P'�roperty in Question: 1,� ta.��',% �- ���� �"' �
. . .
Legal Descripfion af Property:
�
Type of Request: ,
Rezoning Variance
Ganditional Use Permit Subdiviszon Approvai
Canditionai Use Peimit for P.0 D. _,� Wetlands Penmix
Plan Apgmval (?ther (attach explanation)
Cc�mpr�hensive Plan Amendinent
Applicable t�ty Ordinance Number
Pz�e.sent Znning of Pnoperty Present Use
Proposed Zoning of Properiy : P�roposed Use
I hereby declaze that aII statements made in this request and
_, material are true.
{Sigdature
Section
additional
�
(Date) l � '
_ _,C � r �Q (' �
`�W ��'"�.
(R ived by - �tIC)
iltil Victoria Curve� •1Viendota .Heights;: �KN �=�'55118°'u:==;`�452�1850 �:� ;�^� .; °.�
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SIGNATIIRES OF�CONSENT FOR VAi22ANCE REOIIE$2� �
. I
To: The Planning Comm.i.ssi.on, City of .Mendota Heights
FROM: Property Owners af � �' � c{ �.�'-v'rz�. �'�' . �.'r�� r��� �
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RE:
• We the
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undersigned have reviewed the • plans for �� �.w �-�- �-
: . and �•understand the t �d . �
.ons of the re ested � `��:i-mzr..r�r (�.,}�. �-� � d1...5 {�F= r•v� � �' ;
G.0 ' �
c�.. ' � ,
: na o jections to thi.s request and do hereby gzve our .'�
era► consent and consent,to'waiver of public hearing. � 1
Sincerely,
NAME (Please Printj
�}fi1 �-JI�GI�JiA D.vr.,�6Y�
�ot�,� �,a-�-�2-ic.r,� �--j2A-�.� =
.� OME. � �n8t=ae�"1� G'�'A�s, -
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september 18, i99z
Mr. Roger Riley
R and R Construction Corporat3.on
54$ Heinei Drive
Rosevil.le, MN 55113
Dear Mr. Riley:
Your application for a�etlaands Permit will be considered b� the
Planning Commission at their ne�ct regularly scheduled meeting,
which will be he1.d ort Tuesday, Septeamber 22 , 1992 . The Planning
Commission meeting starts at ?s30 o'clock P.M., heres`at the�Ci�y
Hall in the Council Chambers . You, or' a represen.tative should pla.n
on attending the mee�i.ng, in order that your a�plication will
receive Comm.i.ssion consideration.
If you have any questions, please feel. free to contact me,
S3ncerely,
� j�� �f�1
Kevin Batchelder
�P►clm:i.nistrative Assistant
RLB:kkb
a
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-� �: _° r��. � `1101 Victaria .Curve -1Viendota �Heights; ��V�.N • �55118 �� ��452�1850� �:�•� �
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: �
October 1, 1992
Mr, Roger Riley
R and R Construction Corporation
548 Heinel Drive
RoseviZle, NIlJ 55113
Dear Mr. Riley ,
Your application for a�e�laads Permit will be cansiciered by the �
,.
Ci��r Council at their next regularl,y scheduled meeting, which wiZl �
be held on Tuesdav, Oc ober b, 1992. Tha Council meeting �tarts at
7:30 0' clock P.M. here at City Hall in the. Counci3. Chambers. You�,
or a representative should plan on attending the meeting in. order
that your applica�ion will. receive� Council consideration . The
Plauaing Commission voted unanimously �o waive the requiremeat for `�
a public hearing and to recoammend that the City Couacil approve the
._. . . .. . �. . : . .
requested �i'etla�ads Permit to allaw the deck to be replaced at
thirty-six feet {36') fram Ivy Creek. ` ;
If you have any questions, please feel. free to contact me.
�I
Sincerely,
'1��./�n.. �Ci,�2���--� _
Kevin Batchelder
Acima.nistrative Assistant
RLB:kkb
Enclosures
�
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� � ilU2 Vietoria Curve -1VS.endota Heights,lViN • �51f $ -452 • 18v�1
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, �1.�. �i•'J`U'-l7 ����� �
St�t�C"�E E.�;h�D ��aF�� ;'fitiC� �Q��vaH� �. suNc�
1'df]GIGTEN£C7 I.ANL1 SUFtVEYOR
9001 EAS7 BL.00f,A1NG70�: FP.[�WAI' (:iSYJ! • R�.�7GM!l�;GTOi�l, t�tlNt�:�SO"1'A S�AGO . G72-889•2455
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Survey For: h'R. JOHN PAI�MER
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M.li. 97.0 � � �V� �
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* Bench��;ark:� Top of top nut of f�re hydrant at southwesi corner of Zot 13.
As.umed e�evatian = 100.Q.
* Frop�sed 6arage f�o�rr ��evation = 99.0. _
PROPERTY DESCfiIP7I0�!
���
95.0
Lot 13, Block 3, IVY FALLS 2ND ADDITION, according to the recarded plat thereof, "
Dakota County, i�9innesota.
I herehy ceriify ihat this surtrey, pian ar repori was preparec� bv me or un8er n�y direci
supervision and that I am a duly R�gistered Land Survey.or under the laws of the State of �
�iittnesota. -� . .
�.s-�..,...�.9- 4�.. �==----�-�-_----� Date Fei�ruary 21, 197i Reg. � I�o. 8512 .
Edward H. Sunde .
(Ij
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CITY OF MENDOTA HEIGHTS
MEMO
September 30, 1992 �
�
TO: Mayor, City Council and City Administrator ! `
FROM: Kevin Batchelder, Administrative Assist�\�;,(,�J �
_�
SUBJECT: CASE N0. 92-28: Royal Redeemer Lutheran Church -
Variance to Fence Height in Required
Front Yard �,
DISCIISSION
Mr. Tom Andrews appeared before the Planning Commission at
their September 22, 1992 meeting to request a variance to �the
height of a fence in a required front yard - Section 4.8(2)a of the
Zoning Ordinance. See attached Planner's Report and Application.�
The Planning Commission agreed with the conditions suggested
in the Planner's Report including that the fence be landscaped,'
that it be realigned to be twenty feet (20' ) back from the property
line and parallel to Victoria Road and that it be painted black.'
The applicant agreed to the conditions. i
RECOI�NDATION i i
The Planning Commission voted unanimously to exempt the ` �
applicant from the requirement for a public hearing and to
recommend that City Council approve the requested variance with the
_ following conditions: , '
1. Landscaping of fence perimeter. ;
2. Moving the fence to a diagonal paralleling Victoria Road
to remove the corner of the fence that penetrates into
the setback area
3. As the donated fence has been previously used and shows
signs of rust, the fence should be painted black to'
improve its appearance. �
ACTION REOIIIRED
Meet with the applicant. If the Council desires to implement
the Planning Commission recommendation, they should pass a motion'
approving a variance to the height of a fence in the required front'
yard at the setback with the conditions stated above. '
RLB:kkb
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RoYH�. K�DEEMEft
WTHERqN �j{v�{
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PLANNING REPORT
DATE:
CASE NUMBER:
. APPLICANT: •
LOCATION:
ACTION REQUESTED:
. . : . . ..... _,�:�. � . ...
� PREPARED BY:
PLANNING CONSIDERATIONS:
Background •
m
22 September 1992
92-30
Royal Redeemer Lutheran Church
1960 Lexington Avenue South
Variance for Front Yard Setback for
Fence
John Uban .. . . . . . . . - ...
Royal Redeemer Lutheran Church recenfly picked up a piece of tax forfeited property, which allowed
them to combine their existing lot with a piece of land directly to the south. This gave them direct I
exposure to Victoria Road, which acts as a service road on the north side of Highway 110 east from ,
Lexington Avenue South. The church is directly across the street from City Hall. I
The church operates a day-care facility that uses the yazd area south of the church. This azea is directly
adjacent to Victoria Road and close to the travelled portion of the road. Presendy the azea contains a
swingset, which forms the play area for the children. The proposed fence will enclose two sides of th'is
area protecting the children from passing traffic. ,
Because of the combination of the adjacent property with the existing church the play azea adjacent to
Victoria Road is also considered a front yard. A fence over 36 inches high is typically restricted to the
side and rear yazds in those azeas at least 30 feet from the right�f-way. The proposed fence is 48 feet
high and is being donated to the church specifically to protect the children's play azea. �
Variance
The proposed fence comes within 8 feet of the Victoria Road right-of-way, which is 80 feet in width. ;
The attache� site plan indicates that there may be over 20 feet between Victoria Road pavement edge I
and the property line. This is approximately 10 feet more than what would be found in a residential !,
street. The fence is proposed to be within 8 feet of the right-of-way. The combined distance between
the paved portion of Victoria Road and the proposed fence is approximately 30 feet. This may give the
appearance of 30 feet, but still offers an intrusion into the yazd setback. Other day-care centers may �,
request similar variances for their fenced-in play azeas. Because of this, careful consideration must be
Royal Redeemer Lutheran Church, Case No. 92-30
made as to what conditions exist to grant a variance or can the plan be adjusted to minimi�p the
intrusion into the yard setback?
The general purpose for restricting fencing height in front yards, especially at street comers, is not just
aesthetics, buf also to protect motorists' views without obstruction. The proposed fence with noted
modifications would not present traffic obstruction.
Page 2
For the purpose of protecting children at play, a 48-inch high chainlink fence will do a better job than
one that is 36 inches high. Because it is chainlink, it will also have a certain transpazency that if
landscaped would help in minimizing the visuai impact. Also, the actual layout of the fence could be
changed to minimize the impact by slanting the fence line parallel to the right-of-way of Victoria Road.
By cutting the corner of the propose� layout in this fashion, a large part of the intrusion can be
eliminate�. The layout of the play equipm�ent would not be affected by a rearrangement of the fence and
would still meet the basic criteria of the church in protecting the play area. Furthermore; it would help
create an even greater separation between the tr�c and the children by not allowing a comer of the
play area to get vuithin 8 feet of the Victoria Road right-of-way.
• The entranCe from the church'to this area is a door on tli� south side where the fence can be turned : �
shortly after missing a linden tree in the yard to a more easterly direction until it matches up with the �
trash dumpster as shown on the plan. With this adjustrnent to the fence, the vaziance can be
significantly reduce�. As mitigation, the following may be cansidered:
�-.. _ . ...:. : _ .1: ...�I.andscaping of fence:.�erimeter;,. • �..._,... . ,.• :.. . . ... ..... .. : .V . . . . ... . . .
� 2. Moving the fence to a diagonal paralleling Victoria Road to remove the corner of the fence that
penetrates into the setback azea; and
3. As the donated fence has been previously use� and shows signs of rust, also consider that the
fence should be painted black to improve its appearance.
Action � .
Consider the material submitted for a variance and make a recommendation to the City Council.
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1�i�endo�a
C ity o�
_ Heig,hts
APPLICATIQN FOR CUNSIDERATItJN
UF
PLANNING REQUEST
- . !. �!
� . . � ���;�� , , �3'5:����
� , �' �: * �►�:�.' �+:�r�s►
ApplicantNazne: ��al Redeemer Lu�heran Church pH; 452--1384
(L,ast) (F'ust? (MI?
,te����; 1960 Lexingtan Ave S Mendota Heights MN 5511$
(Number & Street) CCitY) iState) C�P)
UwnerName: �za�ra'� Redeemer Lutheran Church
(I-ast} (F'ust) � (11'�
Address; 1960 Lexinetton Ave S Mendota Heights MN �55118
(Number & Street} (City) (State) C�P�.
Street Locatiou of Property in Quesiion:
. � .
Legat T?escription of Property:
Ty�e of Request:
Rezoning
Conditionat Use Pemut
Conditional Use Peanit for F.0 I).
Plan Appmval
Comprehensive Plaa Am�endment
v' Variance
Subdivision Appmval
Wedands Permit
Other {attach ezplauatiaa)
APPlica:ble City Orciinanr.e Number �( Section '�• g 2� tL.
�
� �
P'zeseni Zoning of PraPeztY �` ��Present Use ,__�' � u�c-��
Propased Zoning of Prol�x'tY .�. `� �Pased Use c 4� v�—c.�
I hereby declare that all statements made in this request and on the additional
material are true. � �,��,G��'�'/'� ..._
(Signature of Applicant)
�--8— �`�.Z/
c��)
���.�r� ����.s�.�-��-1 �: `�'_�...,.
(Re�eivea by - TitIe)
� �-. =1101 �� � = �3 2�is5o: ��z-..� . . .
.'�_:..�.... :Vi+ctc�ria:VCurve� �1Vienduta=He;ights;Y1V�N�:� �55118 y�=��='45 . . ..
� -- - : ::: �>�..l,.. -
. . - ,. . ���:: . • � . - . . • _ . .. . .. •,:�_- -. . . . . .. .�. .. - .. �2�•��' .. -.> . . . , _. .. _. .. .
� � +�i� c,�
.y
.,,�. �. j .��ier�dota �eight�
SIGNATIIRES OF ClJNSENT FdA 4ARIANCF RE4IIEST- � �
TO: The Planning Commi.ssian, Ci�y of Mendota Heights �,
Fi2oM: Property Owners of �� ay �� �w �Lsz.c. �. �t' � L� v c- c..�.-� �
� .
RE : _ �i� (� os�a. � -�
� a Ui �� V C l ``; 'S"��
:'� cu : „r.
,
'' f� :... � � yt �,+�. �,�.y ;�". : a ,i1 �'� ,r, l� ; +r'C � � �} L�� �1 1*1 t=c i`" i„3'
— �
4 rC�..t-c-�" -�"�..�:ti..� 3 fo � t 1
��
� c'y � (,J t K.f_ �'„r� �C�i? i'�'="" 'el' e:�i. :r � • . : `� �J � T ` + "�+'����� '
.. , , i _ , . �
.,1,
. We the undersigned have re�iewed the � plans for �ro pdS�� �t�+t.,,Q
' : �d - understand �the ,Eerms • d � . . �
�conditsons of the re� ested wariance . 'for 11 � � � i� �- � a � �
� �r, r� < u � r� � �t�- �'s r �- y � r-� • .
We have no objections•ta this•request and do hereby give aur •
written cansent and consent.to�waiver crf public hearing. '
Sincerely, � .
NAME {Please Print)
t�/.iL' � 9 r
�i4Koi P. r4t�rc.7� 1 n1G .
�4� N�P� � :
L8d -7toq
"�og�'`� ,"�V�D�rN- ,f �LEP,p�,2�c.t�
ysz y�y�
L���..�J C� ���uL'�'Zr
�t��� Kt�"t�-t,�1 D,4�tmnl
T�A� �?�.J ts�"� �(,�c� t�i 1,��. r..1
�,t c:� M�►.iDa'� �TS .
ta.�� yt�-
_ �� T'c�� G;r� �2 .
�
�
iint v;,.4-,...s., �"�....._.,. _ x��..a,.a.. u�.��.�... xx�v _ �r��a� .��� -�ro�n ��
, ,r
Clty o�t •
.,: ,�. . . � - 1��iendota Heights �
September 18, 3992
Mr. Tom Andrews
Roya7. Redeemer Lutheran Church
7.960 L�cington Avenue Sau�h
Mendota Heights, MN 55I18
Dear Mr. Andrews:
Your application for a Variaaee will be�considered by the
Planning Commission at their next regularly scheduled meeting,
which will be he3d on Tuesday,_September 22, 1992. The Planning
Commi.ssion meeti,ng starts at 7 s 30 0' clock `P,M.`, � Yiere�`at �he Ci�y
Hall in the Council Chambers. You, ar a repres�ntative should plan
on attendi.ng, the meeting, in ord.er that your a�plication will
receive Commission consideration.
If you have any questions, please feel free to contact me.
Sincerely, �
� ~ ����
Revin Batchelder
Administrative Assistan.t
•�i -.�;�;��
�
. �.
- 1101=Vi+ctaria��Curve =1Viendata Heights; =1V�N'��v51i8°=�h���4�2�i850r�:�;k�" � � ��
.� .
;
� �ity o�
.•., 1 1��ienda�a Heights -.
October 1, 1992
Mr. Tom Andrews
Royal Redeemer Lutheran Church
1960 Lexington Avenue South
Mendota Heights, MN 55118
Dear Mr. Andrews:
Your application for a Variance will be considered by the Ci�.y
Cauncil at their next regularly scheduled meeting, which will be
held on Tuesda . I
y Octaber 6, 1992. The Council meeting star�s at
7:30 o'clock P.M. here at City Hall in the Council-Chambers. Yau,
or a�representative should plan on attending t�he meeting in orde�
tha.� your application will receive Council consideration . The
Plauning Commission voted unaa�.moualy to exempt the applicant from
the reguiremea� for a public hearing aad to recommead that City
� . � „
,' Cauucil approve the �requested variaaee with the� following
eanditions: 1. Laadseaping of fenee perimeter; 2. Maviag the �
fence to a diagoaal para3.leliag Yictoria Road to remave the coraer
of the fenee that pen.etrates iato the setback areaF 3. As the
doaated feace has previouBly used and showa sigus of ruat, the
fen.ce should be paiuted black to improve its appearaace. I�
If you have any questions, please fee7. free to contact me.
Sincerely,
���1,l1�. (�.���a.��-�
icevin Batchelder
Administrative ,Asaistant
RLB:kkb
9
;
Enclosures I
E
,
� 1141 Victoria� Curve - ,�i�endota Heights, �iN � 55118 � =- - 452-185t1, � � ' - -� �
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� FENGE �Q"H• �_�-l-1 �`'�
( � putAiPiY'eYL
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T,
CITY OF MENDOTA HEIGHTS
MEMO
September 30, 1992
T0: Mayor, City Council and,City Administrator
--�
FROM: Kevin Batchelder, Administrative Ass'�s y�
SUBJECT: CASE N0. 92-23: Tharaldson Development Company
CUP, Parking Variance, Sign
Setback Variance and Subdivision
DISCIISSION
Mr. Kenneth Scheel, representing Tharaldson Development
Company and George Burkards of United Properties, appeared before
the Planning Commission at their September 22, 1992 meeting for a
public hearing on their proposed private motel development for
Northwest Airlines. Action is requested on the following planning
items:
1. Conditional Use Permit for Hotel in Industrial Zone '
2. Sign Setback Variance in ��I° Zone as per United
Properties Mendota Heights Business Park Sign Policy. ,
3. Parking Variance - Proof of Parking Agreement. '
4. Subdivision ,
Please see attached Planner's Reports dated September 22, 1992
and July 28, 1992. ;
i
At the public hearing, the Planning Commission listed a number�
of concerns with the project that they included as conditions in
their recommendation of approval. Tharaldson Development has�
submitted revised plans for your consideration which address each�
of the recommended conditions. i
Site Plan 1 in your packet is the revised plan in response to
the Planning Commission's concerns. It shows a 114 unit motel that
meets ,all the City's Zoning Ordinance requirements with the'
exception of sign setbacks and parking stall requirements. Site
Plan lA demonstrates a proof of parking plan and future signage
should this motel become publicly operated.
A storm detention plan is included with the calculations based
on the City's requirement for a 100 year storm. A certified letter
has been submitted by a registered engineer attesting to the storm
water calculations meeting City requirements. A revised landscape
plan has been submitted, as requested. Although lawn sprinkling
was not made a condition of the recommendation, Tharaldson
representatives have agreed to provide lawn sprinkling to
�
accommodate an earlier Planning�Commission request. City Council
should discuss requiring lawn sprinkling with Tharaldson
representatives. Plan 1 also illustrates and identifies all
buildings and properties within 350; of the subject property, per
City Subdivision requirement.
A lighting plan is illustrated on Plan Sheet ME2 and the sign
is proposed to be internally illuminated. Mr. Scheel personally
met with Fire Marshal Kaiser to review the plan to ensure that all
f ire code requirements are satisf ied. In addition to the Fire Code
requirements, a turnaround will be provided on the south end of the
parking lot that will be large enough to accommodate emergency
vehicles. The drive under portico will also have a minimum 15'
clearance, as per Fire Marshal request.
Variances requested for this project include a variance to
parking stalls required and a sign setback variance. As previously
stated, Site Plan lA includes a proof of parking plan. Attached to
the Letter of Intent is a signed agreement from Tharaldson
Development agreeing to install this additional parking before the
motel is made available to the public. The sign variance requested
is consistent with the Mendota Heights Business Park Sign Policy.
The Planning Commission moved to recommend that City Council
approve a 114 unit Hotel as shown on Plan B dated July 1992 and
revised September 22, 1992, with the following conditions:
1. That a storm pond be designed to accommodate the City's
storm water needs in the area as approved by the City's
Engineering Department.
2. That a landscape plan be submitted that is adjusted for
the revised site plan known as Plan B.
3. That the site development plan address Section 5.6(2)b2
of the Zoning Ordinance locating all buildings within 350
feet .
4. That a lighting plan be submitted.
5. That all fire codes are satisfied and that an emergency
vehicle turnaround be provided at the south end of the
parking lot.
6. That Plan B be revised so that no variances are necessary
(with the exception of a 20 foot setback variance for the
sign in accordance with the Mendota Heights Business Park
Sign Policy).
7. That a sign plan be submitted.
ACTION RE4IIIRED '
Meet with the a licant to review the
pp proposal. If Council
desires to implement the Planning Commission� s recommendation, they
should pass a motion approving Resolution No. 92- ,"A RESOLUTION
APPROVING A SITE PLAN, A SUBDIVISION, VARIANCES AND A CONDITIONAL
USE PFRMIT ALLOWING A 114 UNIT HERITAGE INN IN THE "I" - INDUSTRIAL
ZONING DISTRICT".
KLB:kkb
CITY OF biENDOTA HEIGHTS
DAROTA COIINTY, MINNESOTA
RESOLIITION NO. 92-
A RESOLIITION APPROVING A SITL PLAN, A SIIBDIVISION, VARIANCES AND A
CONDITIONAL IISE PERMIT ALLODaING A 114 UNIT HERITAGE INN
IN THFs "I" - INDIISTRIAL ZONING DISTRICT
WHEREAS, Tharaldson Development Company has made application
for a Site Plan Review, a Subdivision, a Sign Setback Variance of
20', a proof of parking Variance and a Conditional Use Permit to
operate a private motel in the Mendota Heights Business Park in the
"I" - Industrial Zoning District; and
�HEREAS, the Mendota Heights Planning Commission conducted a
public hearing on September 22, 1992 to consider above said
application; and
�HEREAS, based upon the public record transcribed on September
22, 1992 the Mendota Heights Planning Commission recommended to the
Mendota Heights City Council that the Site Plan, a Sign Setback
Variance, a Proof of Parking Variance be approved and that the
Conditional Use Permit be approved with the following conditions:
1. That a storm pond be designed to accommodate the City's storm
water needs in the area as approved by the City's Engineering
Department.
2.
3.
4.
That a landscape plan be submitted that is adjusted for the
revised site plan known as Plan B.
That the site development plan address Section 5.6(2)b.2 of
the Zoning Ordinance locating all buildings within 350 feet.
That a lighting plan be submitted.
5. That all fire codes are satisfied and that an emergency
vehicle turnaround be provided at the south end of the parking
lot.
6. That Plan B be revised so that no variances are necessary
(with the exception of a 20 foot setback variance for the sign
in accordance with the Mendota Heights Business Park Sign
Policy) .
7. That a sign policy be submitted.
WSEREAS, Tharaldson Development Company submitted revised
plans in response to the Planning Commission's above stated
conditions, said revised plans labeled as Site Plan 1 and Site Plan
la including a Proof of Parking Plan and Letter of Agreement; and
�iEREAS, The City Council conducted their regu3.arly scheduled
meeting on October 6, 1992 to consider the Tharaldson Developmen�
Company's application �'or a Heritage Inn Motel.
NOQP TSEREFORF ZT =S HBREBY RES4LVED by the City Council o� the
City of Mendota xeights that the proposed Site Plan, Subdivisa.on;
Vari.ances and Conditional Use Permit will have no adverse affect on
the health, sa�ety and general welfare of �.he citi.zen� of the
communi�y and the surrounding land; and ;
Bis IT FIIRTHER RE50LVED, tha� construction of said private
motel is not adverse to �he general purpase and in�en� af the
Zoning Ordinance; and
BE IT FIIRTHER RLSOLVED, tha�, the Site Plan, Subdivisa.on,
Vara.ances and Conditional Use Permit �or a 114 unit Heri�.age Inn
Mote2 be appraved accarding to the glans submi.tted and revised as
per the September 22, 1992 Planning Gommission recommendation, said
plans Iabel.ed Site Plan 1 and Site Plan lA including Proof of
Parking plan and Le�.ter of Agreement.
Adopted by �he Gity Council of the City of Mendota Heights this 6th
day of October, 1992. '
ATTE�T:
Kathleen M. Swanson, Ci�.y C1erk
CITY COUNCTL ',
CITY {}F MENDOTA HESGHTS �
BY �
Charles E. Merten�otto, Mayor
9
�a�ca�dsou��eveQo�ou�eu�t Co. '
P. O. Box 10519 Fargo, ND 58106 PHONE: (701) 235-1167 �AX: (701) 235-1262
September 28, 1992
Kevin Batchelder
Planning Commission
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
RE: Heritage Inn
Dear Kevin:
In preparation for the city council meeting October 6, 1992, I have
enclosed ten each of the following:
1. Letter of response to planning commission and fire
marshall requirements. �
2. Proof of parking agreement.
3. Storm water calculation letter from Lightowler Johnson
Association.
4. Plans consisting of seven sheets. I
a. Site plan 1(Initial development) �
b. site plan lA (possible future development)
c. storm water management plan including calculations
d. utility plan ';
e. building elevations
f. . f loor plans ( 2 sheets )
Ernst and Associates Landscapers will hand deliver the revised
landscaping plans to you on Tuesday, October 29th. '
Please note that the storm drainage plan anticipates maximum
development of the site so retention capabilities will not have to
be redesigned for future expansion. ;
;
If you have any questions or comments after your review, please let
me know.
'ncerely, 'I
Kenneth Scheel
�
�a�ca.�ds0u�
Co.
�- �
P. O. Box 10519 Fargo, ND 58106 PHONE: (701) 235-1167 FAX: (701) 235-1262 �,
Planning Commission
City.of Mendota Heights
In response to case # 92-23, planning report dated 9/22/92 and
additional conditions set forth in the planning commission motion
of approval date 9/23/92 we submit the following:
PLANNING REPORT:
ITEM #1 Location of driveways has been changed to accommodate
required 10' setbacks.
ITEM #2
ITEM #3
ITEM #4
Future parking, when required, will have drive around
provisions. See revised site plan.
Reducing building length by 12' allowed future parking
area to comply with 20' setback.
See site plan and storm water calculations.
ITEM #5 We feel turn around is adequate as drawn.
ITEM #6 Sidewalks and handicap ramps have been added, see site
plan.
ITEM #7 End exit doors will be protected with an electric key card
system. Only registered guests will be able to enter end
doors.
ITEM #8
ITEM #9
See revised landscape plan.
See site plan.
Items on planning commission memorandum date 9/23/92:
ITEM# 1 Same as #4 above.
ITEM #2 Same as #8 above.
ITEM #3 Same as #9 above.
ITEM #4 Same as #8 above.
d
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Page ' 2
i
ITEM #5 At a meeting with Fire Marshall Paul Kaiser 9/23/92, all
eight items of fire department concern listed on his memo
of 9/15/92 to the Planning Commission were discussed and
agreed to.
ITEM #6 Same as items #1 and #3 above.
I
ITEM #7 See site plans. �
ITEM #8 See proof of parking letter enclosed. '
Sincerely, ',
,i
enneth Scheel
Project Manager
�a�ca.�dsou� I�. eveQopu�ev�t Co.
P. O. Box 10519 Fa�go, ND 58106 PHONE: (701) 235-1167 FAX: (701) 235-1262
September 24, 1992
City Council
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
RE: Proof of parking, Heritage Inn
To Whom It May Concern:
In return for a waiver of parking requirements, Tharaldson
Development and/or it's assigns hereby agrees to the following:
Should the agreement with the single user be terminated, additional
parking as shown on sheet lA, future site plan and sign detail
(attached as exhibit A) shall be installed before the motel is made
available to the general public.
Si e el ,
Rq� er Swahn
Yice President,
Land acquisition and Finance
RS/mkp
cc: Gary Tharaldson
Don Kauers
m
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LIGHTOWLER JOHNSON ASSOCIATES
INCORPORATED
ARCHITECTS ENGINEERS
September 28, 1992
, Tharaldson, Inc. �
` 1020 36th Street SW , ',
. Fargo, ND 58103 .
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IREGi�TRATI�� CLR'�IFICATE . •
! hereby CErtify tf�►at thE�3 pl8t1, spscification, �r `�
report was prep.�red by �re r und�r cny dlrect ��
s�pervision ar3d that I am a ci !y �iegistered Prb- �� ., -
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{: .�•� .,:.;:,,.:�� very conservative approach requiring� 0.44=�-acre-feet=of�-detention:��^�T v';�-.�s, •
; � Table 2 covers the subject area of GC-32 although only 2.28 acres '
are being improved. Therefore, the overall rate is prorated to !
j - _ obtai n the rev i ous l � Y . : , i . . . , ., i-'� , �' ` - ; . .
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PLANNING REPORT
DATE:
CASE NiiMBER:
APPLICANT:
LOCATION:
ACTION REQUESTED:
PREPARED BY:
PLANrTING CONSIDERATIONS:
Background
�., ,��:�•„�;,:,:,
CO\'Sl1LT{NG PLAN�IERS
LAtiDS(,APE ARCHITECTS
.;ilil FIRST AVENUL• l�ORTFI
SUITE '_']0
��11VNEAPC�LIS. 11N �i•1U1
( 1'.• : i��. i.il1U
22 September 1992
92-23
Tharaldson Development
West 175 feet of Lot 3, Block 6
Mendota Heights Industrial Park
Conditional Use Pemut, Parking
Variance, Setback Variance and
Subdivision
C. John Uban
Tharaldson Development is proposing to construct a 120-unit Heritage Inn motel in the Mendota
Heights Business Park. The applicant has been before the Planning Commission and was directed to '
make changes to the plan. The applicant has submitted additional comments and has made some I,
revisions to their site plan. '
Planning Comments
The general suggestion previously made is that the site is too small for the proposed uses. Many of the
problems can be corrected by enlarging the site. The land is being subdivided of the adjacent parcel '
and that subdivision could easily accommodate additional square footage along the eastem boundary of
the property.
The driveway to the parking lot and dumpster off Northland Drive shows a proposed 4-1/2 foot
setback — 10 feet is required. The tum around in front of the western entrance to the proposed
motel is setback 7.5 feet from the adjacent parcel — 10 feet is require�i. The need for vaziances
can be avoided by enlarging the parcel. No hardship has been demonstrated.
2. The proposed future parking on the southem end of the site adjacent to Interstate 494 is ,
designed as a dead-end parking lot. The two pazking bays neerl to be connected for circulation
to eliminate the dead-end parking condition. Parking may be lost because of this, which would �
necessitate the need for enlarging the site.
J
Case No. 92-23 Heritage Hills Inn C.U.P. Page 2
3. The parking setback to the future parking along the southem edge abutting Interstate 494 is not
set back 20 feet as required. Adjustments to the plan to accommodate the appropriate setback
might create lost parking and the need for a larger site.
4. The applicant was requested to accommodate storm ponding on the site and the resubmitted
plans do not indicate this. It is possible that the site will need to be enlarged.
5. The proposed tum-around by the front entrance accommodates a 30-foot radius tum around
where 35 feet would be a more appropriate minimum to accommadate vans, minifiuses, service
and emergency vehicles. Furthermore, the parking circulation goes through the middle of the
tum-around, which conflicts with the turning movement of a shuttle bus unloading riders at the
entrance. The entering shuttle bus must move to the far right side of the tum-around, and then
cross the oncoming tra�c to turn and pull up underneath the canopy to the entrance. This
crossing movement is inconsistent with proper tra�c circulation for a motel and parking lot.
The site plan can be adjusted to bring the parking aisle to the eastern edge of the site in front of
the entrance allowing a complete turn-around without requiring crossing movements. Once
more, because of the closeness to the property line, more room would be needed to accomplish
this and necessitates making the site larger.
6. As previously suggested, a sidewalk is needed to connect the western side of the building to
serve the parking areas so all of the pedestrians/customers with luggage can get to the front
door without walking through the parking aisle and tum-around. This sidewalk would also
serve the four handicap spaces, so they also do not have to wheel through the parking aisle and
turn-around. The handicap parking will need ramp access to the sidewalk.
7. Our understanding of the hotel is that the building's north and south entrances were proposed to
be secured, exit only doors. We were concemed that the distance from the parking, especially
future parking, to the western entrance was too long since there was no sidewalk system in
place. The applicant's response indicates that the north and south entrances would be unsecured
and open to the public at all times for the convenience for those parking at the ends of the
building. I am worried that this concept may be in conflict with the actual operation of a motel
where all customers are required to come past the front desk and where security is maintained
for the motel to the benefit of the Northwest Airlines' employees staying the night.
8. The landscape plan needs to be adjusted to the revised site plan configuration. Also exterior
lighting needs to be included on the plan with the specific standards set forth in the city
ordinance restricting glare on the site.
9. The conditional use permit process requires that all buildings and other such features within 350
feet of the properry are located on the site plan. To date, this has not been submitted with the
applicant's materials.
Action
The conditional use permit Review submittal information and make a recommendation to the City
Council.
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P. O. Box 10519 Fa�go, ND 58106 PHONE: (701) 235-1167 FAX: (701) 235-1262
September 9, 1992
Mr. Kevin Batchelder
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MH 55118
RE: Conditional Use Permit/Subdivision
Dear Mr. Batchelder:
This letter is in response to yours dated July 30, 1992
regarding the above-referenced matters, of Which we propose the
fallowing: •
���:
1. Access has been provided on four sides - tWo (Horth and
West) by driveWays/parking lots; one <South) by open area
approximately 140', with driveWays/parking lots planned
for the future; and one ( East ) by open area of 30' . This
normally fulfills the Fire Department Requirements. It
has also allowed us to incresse the maximum area of the
building. We also propose an R-13 sprinkler system.
2. The proposed building by Tharaldson Development Mould
have the outsulation system by Dryvit, or the equivalent
thereof. This finish would be the same as the Courtyard
now existing, With the exception of the color. �
The body of the building Would be Oyster White �k373, as
per the enclosed color chart. The trim, soffits, facia,'
bands, and gable areas vould be Super White #k380. These
colors and iinish can also be seen on our Fairfield Inn
in St. Cloud, Minnesota, vhich is located at 4120 South
2nd Street, St. Cloud, Minnesota. �
3. The purpose oi the hotel is to fulfill a contract pending
With HorthWest Airlines to provide 120 guest rooms ior
their employee use. These rooms would be primarily used
for crer members t i. e. ; pilots, flight attendants, etc. ).
Decause of this, the parking lot would be vacant most of
the time since shuttle vans are used to transport the
crews. I am sure that some of the creW members would Wish
to park personal vehicles, and of course, 'there vould be
several employees parking as Well. Shuttle vans vill be
provided as needed to fulfill °'a contract trith HorthWest
employees to our motel. The shuttle vans vould run from
the motel to the sirport at times to be designated by
NorthWest Airlines. �
, Mr. Kevin Batche3der
September '3, 1992
Page 3
10. The windows t6'0" x 4'0" sliding} whiah meet and exceed
all aodes. These are lsrge windovs 3n regards to a 12'
x 8' end wall of eaah rooin. Windox size is the same as
existing Fairfields.
11. After having :further reviewed the optians, We have
decided to install a center stairway in the building. We
feel it would be a plan for people not Wanting to Wait
for the elevator. Also, a maximum distance of travel to
enalosed stairway is not exceeded by 200', With automatic
sprinkler (aatua,lly is about 140').
12. We Will provide a sideWalk betWeen our parking lot and
the Courtyard parking lot for guests xhc xould 2ike to
utilize the Courtyard facil3,ties.
�
I hope that the abave informatian addresses yciur aoncerns.
adequately, artd aould Welcome the oppartunity ta �nsWer any
questions, or pravide yau xith any further information that yau may
need prior to, or at the next Plaanning Commiesion Meeting.
Sincerely,
��r►ur� � �`�a,�—
Uonald F. Kauers
DFK/mvh
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Mr. Kevin
September
Fage 2
4.
Hatchelder
9, 1.992
An iz�rigatian sy�tem will be inetelled ta cover ell graes
areas an this project.
5. Our �chedule for coacYstruation Knuld be fram 12@ to 150
days from the start of iootings, to camp3etian of the
building. We wauld be ready ta stert Within ten (10)
days siter receiving the buil.ding permit. At the present
time, We have na financing. We Would not start until
financing is in place. We do not feel that finanaing
will be a ma�ar problem.
- �
6. As we stated in #3 above, the hotel is mainly for arex
members, cansequently, there Would be little or no impact
on the Courtysrd. The develeper/or►ner, Tharaldson
Development Co. of Fargo is a franchisee of Iiarriott
Corp. , and ovrns 25 Fairfield Inns by Marriott; several
.'Courtyards; and several Residence Inns by i�tarriatt. We
have discussed this pro ject t�rith Marriott, a�nd have been
advised that the Courtyard does in the neig�borhond of
5,000 roam nights per ye�r With Horthvest Airlines, none
of Which is creW business. ,
�
7. Regarding the parking - due ta the length of the contract
�ith Horthxest, it xould be a xaste af ntaney to insta3l
all the parking at this time. We sre 'shoWing the
additicnal parking an aur plans, and xauld agree to as
part ai a Certificate of Occupanay, to install parking if
and xhen xe rent rooms to the public upozt termination of
idorth�est's aontract. We can a1.so supp].y a Waiver from
Marriott as ta parking if you sa xish, as they agree ta
xhat we are propasing. �
8, Parking is nat abnarmal. There are no parking spots more
than 150' fram an entrance to the motel. Sn most large
motels, this same situation halds true. Please loak �t
parking at the Courtysrd. The distance there Wil1 be
very similar ta aur propased matel. We have also added a
turn sround at th� main entrance, s�hich We ieel vill take
care of the in and out traffic. We have also added a
second entranae at the frant af the site - this gives us
exit and entranae on both sid�s of the front oi the
property.
�. There are no trees on site at the present time. We are
submitting a landscape p1,an as propased by a landscape
architect.
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Mendota Heights Folice Department
XVIEMORANDUM �
August 2G, 1992
TO. Jiin Danieison
FT20M: Dennis Delmont
SUBJECT: Heritage Inn
I have reviewed the �reliniinary glans for ii�e Heritage Iiin Motel, to be located on ,
Northland Drive, east of �he Courtyard.
The design, location �nd limited use of the facility do nat create any unusual problems
�:
for the PaIice Department� Traffic and lighting considerations witi have to wait until the
plans aze refined, but the anly additianal warkload I can aniicipate wauld be problems �
associated with vandalism and/or theft fram vehicles. This seems to be the major impact
of ihe Courtyard at the preseni time.
�
CITY OF MENDOTA i3EIGHTS
�� •
TO: Planning Commission
August 21,, 1992
FROM: James E. Dan.iei�on, Public Warks Director
Kevin Batchelder, Administrative Assis�.ant
SUBJECT: CASB N0. 92-23: Tharaldson Development -
CUP, Variances and Subdivision
DISCIISSION
A�'ter the July� Planning Commission meeting staff� relayed the
Planning Comm,i..ssian's commen�sjquestions concerning �,�. proposed
hotel by Tharaldson Development. Upon reviewing their reply, we
fe1.t that further �.mprovemente should sti3.1 be made. We contacted
representa�ives and suggested that, if posa�iiale, they again
continue their hearing to allo�v t3.me for them to meet with the City
Planner to discuss their plan. They agreed to continue the public
hearing.
ACTzorr �Qv=�n
Continue �he Conditional Use Perm.i.t, Variance and Subdivi.sion
hearing to 7:30 P.M. an September 22, 1992.
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P. O. Box 10519 Fargo� ND 58106 PHONE: (701) 235-1167 FAX: (701) 235-1262 �-��-{ s� L
��
August 22, 1992
Mr. Kevin Batahelder
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, M�I 55118
RE: Conditional Use PermitlSubdivisi.an
Dear Mr. Batahelder;
This letter is in response to yaurs dated July 30, 1992
regarding the above-referenced matters, af which we propose the
following:
1. Access has been provided on four sides - tWo (North and
West3 by drive�ayslparking lats; ane tSauth} by apen area
appraximately 140'; with driveMays/parking `lpts planned
for the future; and �o�ne {East) by apen area of�-30'. This
normally fulfills the Fire Department Requirements. It
has also allowed us to increase the maximum area oi the
building. We also propose an R-13 sprinkler syetem.
2. The praposed huilding by Tharaldson Deve3opmeni rauld
have the autsulat3on system by Dryvit, or the equivalent
thereoi. This finish xould be the same as the�Courtyard
no�v existing, With the exception of the oolnr. �
The body of the building would be Oyster White �373, as,
per the enc2ased color ahert. The tri�t, saffits, facia, '
bands, and gable areas Would be Super White #380, These,
colars and iinish can alsa be seen on our Fairfield Inn
in St. Ciotxd, Minr�esota, Which is located at 4120 South �
2nd Street, St. Cl.oud, Minnesota. ,
3. The purpose of the hotel is ta iulfill s cantract pending
with Harth�rest Airlin�s to pravide 120 guest raoms for
their employee use. These raome Would be primar3.ly used'
for crex members Ei. e. ; pilote, flight attendants, eta. }.
Because of this, the parking lot �ou],d be vacant most of
the time since shuttle vans are used to transport the�
areKs. I atn sure that same of the aret� membere �ould Wish
to park personal vehicles, and of course, there Would he
severa2 employees parking as well.
4. Zf a lawn irrigation system is a requirement, we have no
problem �vith installing one. �
5. Our schedule for construction..Moald be from 120 to 150 �
days from the start of faatings, ta completion of the
bui2ding.
Mr. Kevin Batchelder
August 12, 1992
Page 2
6. As sre stated in #�3 above, the h�tel is mainly for crex
members, consequently, there would be little or no impact
an the Gourtyard. The developerloWner,. Thara3.dson
Development Co. of Fargo is a franchisee of Marriott
Corp., and awns 25 Fairfield Inns by Marriott; several
Courtysrds; and several Residence�2nns by Marriott. {Ve
have discussed this project with Marriott, and have been
advised that the Caurtyard daes in the neighborhoad of
� 5, 00QI raom nights per year with BIorthwest Airlines, none
of whiah is crew business.
7. Regarding the parki.ng - due ta the length of the contract
with hIorthWeet, it would be a waste of money to instal].
all the parking at this tizne, We are showing the
additiona3 parking on aur p2ans, and Wouid agree to as
part of a Certificate of Occupancy, to install parking i.�'
aad when �e rent rooms t� the gublic upon termination of
Harthwest's contract. We can also eupply a Waiver from
Marriott as to parking ii you so Wish, as they agree ta
what We are proposing.
.
8. Parking is not abnormal. There are no parking`�spots more
than 150' fram an entranae to the mate].. In most large
mote3.s, this same situstion halds true.
a
9. There are no trees on -site at the present time. We would
be happy to lsndsaspe as per requirements of the vity and
sa asked of by any ather business.
10. The xindcxs currently meet light and ventilation code
requirements, and also meet escape or reecue
requirements.
11. There is no center stairWay, but ar� elevator has been
provided appraximately in the middle oi the building.
Also, a maximum distance of travel to enclosed stairMay
is not exaeeded by 20@', rith sutomatic sprinkler
tactuslly is about 140').
I hape that the above infermation addresses yaur concerns
adequately, and Wauld Welcome the opportunity to ansxer any
questians, or provide you xith any further infarmation that yau may
need prior to, or at the next Planning Commission Meet�.ng.
Sinaerely,
�`�� � �t'�:�
Donald F. Kauers
DFK/mvh
�
�
� itiy � a�
i,,. � �� � 1��endota Heights
Ju1y 3p, 1992
Mr. Uarry Madson
Thara3.dson I7evelopment Company
P.�. Box 1051�
Fargo, ND 58106
Dear Mr, Madson:
. This lett�er is ta a.nform you that the Mendata Heights Planning
Commi.ssion continued the public hearing on your CondiGional Use
Permi.t and Subdi.visian application from their July 28, 1992 meeting
to their August 25, 1992 meeting at 7:30 P.M., as requested in your
July 28th letter. Before the Planni.ng Commi.ssion continued the
hearing, each individual Planning Co�ssianer list�d specific
concerns regarding your proposal in an effort to identif�r items
they would like to see addressed prior to the August 25th hearing.
,
The Pla:�ua.ing Commission's cancerns were as follows:
1. Is one access point adequate, shauld there be a ring road
. around the building to provide for public safety accesa
on the south and east?� �
2. Is there an example of the proposed building located
somewhere wi�hin the Twin Gities metro area for the
Commission to tour?
3. What is the proposed use of the hotel? Who will be the
occupants - flight•' attendants? Please e�cglain use of
shuttles and private automobiles to address parking
va.riances .
4. Will the lawn be irrigated?
5. What is the canstruction time �able?
6. Fiaw much is Northwest Airlines utilizing the Courtyard
presen.tlyY To what exten.t will this new hate3. impact
their business?
�`
1141 Vietoria Curve -1Viendata Heights, .1ViN - 55118 .� 452•1850� .
Mr. Larry M�a.dsan
Ju].y 30, 1992
Page 2
7. One Commissioner opposed the proof of parking request
because af potentia3. di.fficuities in reguiring the
addi.tiona]. park�.ng to be constructed when. needed, the
Comm.issioner also felt that not requiring the parking was
un.fair to Marriott who had to construct all their
parking. -
8, A larger percentage than normal of the parking is ].ocated
a long distance from the main entrance, up to 300 feet.
This i�em raas discussed in light of the Planner's Report
which- indicated the main entrance turnaroun.d was
inadequate,
9. What -kin.d of existing trees will be impacted? Provide
tree survey as required in Section 4.1(2)h of the
Subdivision Ordinance.
10. Thera should be more, or larger, windows. '�
11. There is no center stairway.
Please address these concerns before the next meeting. All
additional information on your agplica�ion needs to be submitted to
the Ci�y prior to Augu�t 12, 1992, in order �o have a staff
response and be included wit�h the Planning packe�s. Please call
with any questions or concerns. Thank you.
KLB:kkb
ec: George Burkards
S incerel�r,
!
Revin Batchelder
Administra�ive A�sistant
r
T0;
FROM»
SUBJECT:
DISCUSSION
f � � � � i ��i
�� �
Planning Commission
July 28, ].992 '
i
Kevin Batchelder, Administrative A�s's '
Case No. 92-23: Tharaldson Developmen� Company
Request to Gontinue Pub�.ic Hearing •
Mr. Larry Ma.dson, of Tharaldson Developmen� Compan.y, has
requested that the public hearing scheduled for 7:30 P!��M, tonight
to consider a Conditional IIse Permit, Subdivision and Variance be
continued for 30 days. Mr. Madson desires �i.me to adequately
respond to issues mentianed in the Planning Report �see attached
letter} . .
Theee types of requests for continuance are typically granted
with the procedure being a formal motion to conti.nue the public
hearing until a specified date and time.
ACTION REQUIRED
.� If the Planning Commission desires to grant the continuance,
the� should pass a motion continuing the public hearing far
Planna.ng Ga.se No, 92-23 until August 25, 1992, at 7:30 P.M.
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A�tacYunen�
�
07/28/92 10:38 ^t�7012351262 THARALDSON DEV ��� MENDOTA HEIGHTS �� 002�
C��tOthGt�0�S0Ut
�'J
• P. O Box Y0519 Fargo, ND 58106 PHONE: (701) 235-116? FAX: (70t) 2351262 --�
July 28, 1992
Revin Bathchelder
Mendota Heights Planning Commission
1101 Victoria Curve
Mendota Heights, MN 55118
Dear Iievi.n,
a
��.
we would like to request a 30 day continuance of the public hearing
on our application for a Conditional IIse Permit, Subdivision and
Varianee scheduled far Tuesday, July 28, 1992. The Cnntinu��i�e
would give us adequate time to address the issues mentioned in the
planning report dated July 28, 1992.
If yoa. have any questions, please cali me.��' -
Sincerely,
L Madson
Project Manger
LM/Ijk
�
INCQRPORATED
� CONSULTIIVG PLANNERS
� LANDSCAPE ARCHITECTS
30U FIRST AVENUE NOR7'H
SUI'TE 210
MINNEAPOLIS, M11N �5401
612•339•3300
�
PLANNING REPORT
DATE:
CASE NUMBER:
APPLICANT:
LOCATION:
ACTION REQUESTED:
PREPARED BY:
REVIEWED BY• . .
PLANNIIvG CONSIDERATIONS:
Background
28 July 1992
92-23
Tharaldson Development
West 175 feet of Lot 3, Block 6
Mendota Heights Industrial Park.
Conditional Use Permit, Parking
Variance, Setback Variance and
Subdivision.
T'un Malloy
C. Jahn Uban
The Tharaldson Development company is proposing to construct a 120 unit Heritage Inn motel in the ,
Mendota Heights Business Park. According to the Applicant, the motel is intended to be used on a
contract basis by a single corporation for at least the first ten years. After this dme the contract could be ,
�newed or the facility could be opened for general use. No letter of intent was submitted with this
application so the details of the agreement between the developer and the potential corporate tenant are :
unlrnown Since the Applicant is requesting to be allowed to develdop the project with fewer parking ,
spaces than the Ordinance requires, and since that request is dependent on the motel being used by a
single corporate entity, more information should be pnovided c�egarding the cocpora6on, their rela6onship
with the developer, and how they intend to operate the facility.
The subject properly is owned by United Properties and is currenfly vacant The site slopes slightly from
the northeast to the southwest and contains no significant vegeta6on. The existing Marriott Hotel is
located directly east of the property. The site is bordered on the south by I-494 and on the north by �
Northland Drive. The area to �e east of the subject propect}r would be tt�e remaining vacant portion of �
Lot 3, from which the subject property is being subdivided. There are office buildings on the lots '
opposite the site on the north side of Northland Drive. The submission requirements for a Conditional Use
Petmit require the site plan to include the location of all buildings within 350 feet of the outside
boundaries of the subject property (Section 5.6(2)b). This informadon has not been included on the site ;
plan.
Case No. 92-23 Heritage Hills Inn C.U.P. Page 2
The subject property is located within the Industrial (I) Distric� Hotels and motels are intended to be
listed as conditional uses in this district, though the cucrent ordinance does not identify them as such.
Apparently, this reference was mistakenly omitted when the Ordinance was revised last year. Hotels and
motels where listed as conditional uses in the previous ordinance and were not intended to be eliminated.
The City Clerk has been informed of this error and has indicated that it will be corrected.
Ce�diiion�i Use Permit
Secti�n 3.6(5) identifies the criteria to be co�widered when reviewing a request for a Conditional Use
Pennit These criteria basically state that the use must not be deUimental to the healrh: safety or welfar�
of �:e cammunity or result in serious traffic congestion or hazards. In addition, the use must not seriously
�epreciate surrounding property values and should L�e consistent with the lntent of the Comprehensive
Plan and Zoning Ordinance.
The proposed motel would prese:�t no significant problems v��ith respect ta the health, safety or welfaze of
the community. Also, the motel is compadble with the existing adjacent office and hotel uses and would
provide additional guest moms for [he surrounding business park. The existing Marriott Hotel has
ftinctioned well in this area and has been successful. Hawever, more infoimation regarding the demand
for additional motel rooms and the intended market is necessary to determine the poten6al impact on the
business for the existing hoteL ..
. ��;.
We are somewhat concemed aiwut the impact the pmpo�ed motel could have on the potendal use of the
adjaceni vacant properiy to the east The subject property is part of a larger lot (Lot 3), one of several
large lots located adjacent to the fc�eeway. This is some of the most visible la�d in the Mendota Heights
Bvsiness Pazk and offers pefiaps ihe best locations for higher profile projects such as signalu� corporace
office buildings. 'The prnposed use couid dimu�ish the poten6al for such a development on Lot 3 by
reducing its overaIl size and by placing a rela6vety uninteresting laoking building along its westem edge.
The back of the proposed motel building faces this dir�cdon and is basically a massive wall with a
unifo,m pattern of window openin�. The exterior materials of the motel are also plain. This could make
the remainder of Lot 3 more di�cult to market. Presumably �this issue has been thought through by
Urlted 1'roperties, the owners of the property anc�. the su�rounding business park They may be able to
offer more informa6on on their plans for the remainder of Lot 3 at the Planning Commission meeting.
With respect to the issue of traf6c congestion, the motel (assuming 659'0 occupancy) would result in about
the same number of average daily trips (ADT) as a 50,000 square foot office building, which is about the
size that:could b� accommodate� on the siGe based on the allowed .5 floor anea ratio (F A.R). While there
aze other uses that generate less br�c tha.-� the proposed motel, the roads in this area have been designed
for substandal tr�fic volumes. We would not anGcipate any adverse traffic impacts as a nesult of the
proposed use, particularly under the scenario where the faciliry is urilized by a single cocporate tenant
The Applicant is also requesting that they be allowed to develop the project with less parking than is
required by the ordinance. The site plan shows 77 parking spaces w be installed when the building is built
and an addidona153 spaces are shown as "future parking" for a total of 130 stalls. The "future parking" is
intended to be installed only if the motel is eventually opened for general use. The arr.a where these future
stalls would be built would need to be p�served as open space.
Seclion 21.1(4)c requires one parking stall foreach guest room in hotels and motels. Zfiis standard has
been found to be adequate despite the fact �at it would not appear to provide parking for employees in
the event that the facility is completely occupied_ This is due to the fact that motels are typically not fully
occupied. However, the adjacent Marriott Hotel is reported to t� filled often.
Case No. 92-23 Heritage Hiits Tnn C.U.P. Page 3
The proposed motel would require 120 stalls under Ehe cument standard. The Apglicant is pmgasing tn
canstruct 43 fewer stalls than the Ordinance requim.s. However, they have shown proof af parking which
exceeds the the Ortiinance requirement by lp stalls, As stated earlier the motel is intended ta be urilized
by a single Iarge corporation. According ta the Applicant, the carparation has indicated a need for
substantially fewer stalls than the 120 required. We see na problem allowing the project to be buiit with
fewer st�t�s as long as the area dedicated for "future pacicing" is preserved for this use. We would
neconunend t�iat the CAnditional Use Pem2it include a candition requiring the "fi2tnr�e paricing" area L�e
mauitained in open space and that the additional stalls be built �in the event that the motel is opened far
use by the general public or if consistent parking shortages occur far any oiher reason.
Subdij�isio:�lLat Split
In addition to the Canditional Use Permit, the pr+�posed �roject would atso require subdividing Lot 3 of
Black S ta create a ne�ct lot 275 feet in wedth. Ttte pnoposed 3ot me��ts the minimum l�t width and 2ot are�
requit�ments as would the remaining gt�rtion of the original Lot 3. Since the requesteci lot divisior� meets
the criteria in Section I1.3(1} of the Sut�division flr�inance,lfie full subdivision process would nat be
necessary. However, a survey showing bath lats and their respective am„as is requir�d in order to process �
Iol division. The svcvey submilted for this project shows only the propased lo� We rneasured the area of
the existing Lot 3 and found it to be roughty 7.8 acres in area. The site plan submitted by the Applicant
ind'acates the pmposed iot wauld be 2.2$ aems in area Ieaving a Iot af approximateiy 5.5 acres. The
minimum Iot size in the Intlustriat District is I acre and the minimum Iot width is 100 f�.
There is also an additional strip of iand adjacent tn I-494 that will be included with tltis pragerty and does
not show ug on the Site Plan. This pa�l was gart af a land swag with Eagan that occurned wher� the
freeway was buil� The paccel is a nasmw stcip and af littie value with respect ta the proposed praject It is
being added simply tu avoid thec� beit�g a small �+emnant that would end up being tax forfeited and
unmaintained. The agplicant has indicated that•they will provide revise� plans, prior to the Planning
Cammission meeting; showing this strip added lo ti:e proposed Iat
�aa ian��s
The praposed project would a1�o require two vaziances. O.ne for the setback to the access drive far ihe
trash enclosu� and one for the loca6on of the business �ign in the front yard. Section 19.5(4� m.c�ui�s a
minimiun side yard setback of 10 feet far driveways or parking spaces. The access drive for the lrasl�
cn�~Iosure is located withiri 4.5 feel c�f the side lot lin�. We believe this condition could be'avaided withouL
remq�uring a varianca.
Th� Site Plan shows a sign within ZO feet �rf the front lot line. This wauld require a variance from the
front yard sett>ack requirement, Tlus issue has been discussed on numerous occasions in the past and
similar sign variances have been routinely granted. This sign like all athers in �he Mendota Heights
13usiness Park would be subject to the sign policy administcred by United Froperties.
Gther than the variances identi�ed abovc, the oroposed project meets all of d�e �ther ordinance
requirements,
Site Plan Review
neral�'� men s
Case No. 92-23 Heritage Hilis Inn C.U.P. Page �
'I t�e layout of the site is awkward. Mast af the� �robiems with the layout are the result of the long narraw
configuration af the loC. Our first observation r�egardiung the long narrow layout is that it places the most
grom�ent feature af the bnilding, the main entry, in the middle of the lot where its aesthetic vaine is
virtually lost from the street� Wha[ is most visible frorn the street is the end of the building. which is
rc2atively plain. 'T'his arientation also results in the back af the bnilding facing the remainder of Lpt 3 tp
the eas� As discussed previously, fuEure dsvelopment on this Iot wiIl have to deal with the view af rear
wall �f. the propased motel building.
�irculation
Another drawback of the iong narrow sit.e ciesigzi, is the access and circula�ion situation. The site has on�y
one access,drive. Itis generally preferable for commercial sites to have at least two access drives. The
second access drive generally improves circulation and provides an alternate access paint in times of peak
use and during emergencies, Whiie the number af trips to and frorn the site wauld probabiy not result in
any congestion problems at the s:n�le entry there are other aspects of how the cinculation works that caule�
create problems.
The single entry makes ar.cess to the trash enclosure diificult. A vehicle airiving to remove trash rram the
site must pull fonvard into the main north/south parking bay and then back up roughly 160 feet to the
trash enclosune on the nor�zeast corner of the building. This could cause canflicts dur�ng the tirnes when
trash removal is occurring. In addifion the design of the drop-off area in front of the mai� entry does nai.
provide adequate roorn to maneuver airport limaasines. ambulances or many delivery ti�ehicles. These
vehzeles wauld have to pull into one of ti�►e nearby parking staILs ar�d back up in arder to turn around and
exit the site. The minimum tuming rradius to aUow such vehicles to maneuver easily is between 35 and 40
feet The radius of the pnaposed dmp-o� area is 24 fee�. We wauld also recammneri titat #ize Site Pian be
reviewed by the Fire Cheif due to the circ�ula6on limitations of the site.
Circiilarian in the area designated for fuCrare parking is also awkward. While this lot would only be used
if the facility wer� ogened far gublic use, its design and how ii functions within the overall site layout
must be evnsidered as part�of this r�view because "praof of p�*�cing" is based an the Iayout for the en6re
sit,e. "TTie design of this .area does not allow for vehicles to circulate through the lot. To cornect this •
pmbiem, the centrai isiar�d should be s%ortened ta pr�vide a driveway connectian between the two
parlcnng bays. This could result in a loss af parkirig and may affect the numbers for "pro�f of parking".
The plan could also use some improvement for pedeslrian circulation. Sidewalks should be provided to
3tfOF{I �t}j?�S 1Y1�CiIIg II2 :I��IC ZiiR�S. The furtttest parking s�tal�s in the "�iZture parking�� area ar� mughlY
280 feet from the main entry.
Generally, the pmblems we see on ihe site plan for the proposed project are evidence that the project is
being fom,ed on the sit�e. At the very least, the Iot shau2d be 10 or 20 feet wider in order tc� allow rt�am far
an adequate him around. This groject would func6on rnuch t�tter if the building were ahle to be ariented
ga��ilel with the street. This wauld allow better access and cinculation and would.create a mare apgealing
image from the stree�
i,andscape Pian
The landscaping for the project is generally well done and would help reduce same of the drawbacks of
the site design discussed previously. The plant sizes artd �aot conditian meet the minimun� landscape
requirements in the Zoning Ordinance. The rear of tiie building could be plantecl more heavily to reduce
Case No. 92-23 Heritage Hilis Inn C.U.P. Page 5
the view of the neear wall from futuc� development on the remainder of Lot 3.
One issue that was mendoned above is that no sidewalks are provided. 11�ese sidewalks could be
provided along the parking bay in front of the building whene the Landscape Plan shows sod being
installed. This would eliminate some of the landscaping in the area of the drop-off. However, the drop
area could be redesigned to function better and could perhaps include a central island we� addirional
landscaping could be accammodated.
Utilities
According Ea the Ciry's engineering deparbment, the storai sewecs wiihin [he.Mendota Heights Business
Park.are underdesigned. The developer will need to work with the City's engineers to accommodate
on-site stonn water storage. The wuld impact the ability to accomodate "proof of parlcing" dn the site
and may require additional land.
Airport Noise
1'he subject property is located in noise zone th�e and. therefore, the standards in the I��ise Atx.enuaflon
Ordinance apply to this developmenL. . � ��
..�
Adion
Conduct the public hearing and make a recommendation ta the City Council r�egarding tfie reques�ed
Cflnditional Use Permit, Lot Division and Variances.
/��, , �� •i.' J V�ryTRE P NTE ORI
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July 21, 1992
1 "
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City of Mendota Heights
Ji�n Danielson
1101 Victoria Curve
Mendata iieights, MN 55118
Dear Jim,
V!J •
PHONE: (7+01j 235-11b7 FAX: (70f} 235-1262
This le�Gter is to give a brief explanation af what Tharaldson
Development Co. is planning for the site next ta the Caurtyard in
Mendota Heights. We have developed over 90 matels and currently
own and operate over 80 properties under franchise agreements with
Choice Hotels International, (Comfort =nns and Ecano-Lodge), the
Marriott Corporation {Fairfield Inn, Gourtyard & R�sidence Inns�
Days Inn and Super 8. Tharaldson Enterprises Inc. i�s the parent
company and is owned by Gary Tharaldson.r Each property is a
separate subchapter '�S'� Carporatian with the majority ownership by
Gary Tharaldson. �
The proposed proj ect in Mendota Heights is somewhat unusual in that
we are contracting the entire 12C► units out ta a single user
.(Northwest Airlinesj and consequently wauld not be franchising this
one or opening to the general public. That's the reason for not
�putting the entire parking lot in yet. However, at same point down
the road it may become feasible to open to the public and add the
parking spaces on southside of the buil.ding. A1.so for this same
reasan, we wouldn't be needing a high-rise sign on the southside
along I-94 but would like to be able to erect fihat sign should we
ever buy a franchise and open to the public. We will be requesting
a sign along the north boundary(see plans} near the entrance. Our
intention of caurse is to design this sign and the ent"ire project
to blend well with the upscale surroundings and extensive
landscaping we intend and already in place in the development. �
If you h�Cv� any
�
Land Acquisition/Finance
DE/ljk
, please call me.
Applicaut Name:
. .�.City.;:�.a�
� . erido►ta� ��:�.•r�� � _
� .����i . �-Heigf�ts
APPLiCATION FOR CONSID�RATION
OF
PLANNING REQUEST
Case No. -! {�- � '7
Date af AppIicadon - �'
Fee Paid ?y5f � � �- L-% ?:>.`� .�X�. ���.
�"�l��AL_._t�so�/ ,��U��a����x: �a 1--z�s-l���a��
Q.asc) tF'ust) � (I�'Il}
�ac�ss: f� 2C� `� ��1� S�. S �.J. �",4I26r.� /�.�} _SS"/t7 �
(Number & streec} (G'icy} (state) Czip)
Owner Nanae: ,.S � /� G..= .
tLast) {F'ust) (MI3
r' • � i�`�.
(Numbet & Sbreei) . (CatY) . iState}
Stx�eet Loc,ation of Pnoperty in Question: �lid�-'Tff L,��.l� ,�k�,�
4
� 's+. � 1 i I { R i � ` � / /� �+
� �
�
j�,�r�c-�/7 E.ot�.�- a�7:3� � tL� R�w•,G •�-s�, �'`tr.-:b.� Cou..a'�.,.R/- .t _ l '�" .
; of Request: �
Rezoning �, Vaziance �- � �� t�C�
_y C�_' Candifional Use Permit ''�� � � Subdivision Approval —"'��j`� -�
Conditional Use Peimit for P.0 D. Weilands Permit
P1an Appmvat 4ther (attach ezplanation)
• Gomprehensive Plan Amendment
Applicabie City Clydinance Number Section
Present Zonirzg of Pmperty �'� � Px�esent Use ��1�� i"�
Proposed Zoning of Property Si'Mll. � Proposed Use �%t� ��L� _ %� Q��.,I �-
I hez�by declare that all statements made in ttns request and on the additioual
material are tcue. �,.---'� „ _
(Signature qf'Agplicanx)
by - Tit1e)
� - - - - --- - - - •'• --- ,.._: _.r.s,,..:,.-�Ur„s..�t,�c'�:1[�fN�W�++�K11R"`�.4�2:1R50` .
CITY OF MEN'DOTA HEIGHTS
NOTICE OF HEARING
Ju1y 8, 1992
TO WHOM I'T MAY CONCERN:
NOTICE is hereby given that �he Planning Commission of Mendo�a
Heights will meet at 7:30 o'clock P.M., or as soon as possible
thereafter, on Tuesday, July 28, 1992, in the City Hal1 Counci.l
Chambers, llpl Victoria Curve, Mendota Heights, M:innesota, ta
cousider an • applicatian fram '1'Iia.raldson Development for a
Subdivision, a Conditional Use Perm3.t for a 120 Unit Hotel and
Parking Requirement and Sign Setback Variances in the "I"
Industrial District at the following described property;
S
West� 175' of Lot 3, Block 6, Mendota Hei,ghts Indus�trial Park,
Dakota County, Minnesota.
More part3cularly, this property is located directly east and
-• adjacent to the Ma.rriott Caurtyard.
. This natice is pursuant to City of Mendota Heights t}rdinance
No. 401. Such persons as desire �Go be heard with reEerence to the
, groposed Conditional Use Pernt�i.t will be heard at this meeting.
Rathleen M. Swanson
City Glerk
�
� City o�
♦1.• �:
� . � .1��iendota H+�ights
3'uly 24, 1992
Mr. Larry Madson
Proj ect Manager '
Tharaldson•Development
1024 36th Street SW
Fargo, ND 581Q6
Dear Mr. Madson:
Your applicati.on for a Coaditianal IIse Permit, Subdivision and
variance will be considered bg the Plann�ng Commi.ssion at their
n�t regularly scheduled meeting, which will�be held:�n Tuesday,
sulv 28, 1992. The Pl���;ng Commi.ssion meeting starts•at 7:30
o'clock P.M., here at the City Hall in the Counci�l Ghambers. You,
or a repreaentative should plan.on attending the meeting, in order
that your application will receive Commiasian consideration.
�
� If you have a.n.�r questians, please feel free to contact me.
Sineerely,
����tt'�L.�i�,c.��+�.1--�
Revin Batchelder
A�imin�.strative Assista.nt
•� : .
i,�n� vs.,�.,.«:3�.r11tfZ7A : Rl[�.:rir.4-��uo..�si��-c ���1t1IN': ���11R':°�.`��:52:1$50'' . ...
-......��...__....__� Y "_"` � ^ " ...�---.�� j.,. .,t . . . . "' . ...,�
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. . . . .. ...�.-�........._ ........ �.._...."^�.I
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.,�, i�� . � 1��iendo�a Height:�
September l8, I992
Nlr. Donald F. Rauers
Tharaldson Development Company
P.O. Box 10519
Fargo, ND 58106
Dear Mr. Kauer�:
Your application for a Conditional. Use Pe�cmit, Subdivison and
Varian.ces will be considered by the Planning Commission at their
ne�ct regu3arly scheduled meeting, which will be held on Tuesdav, _
September 22, 1992. The P3anning Cammi.ssion meeting $�arts at 7:38
o' clock P, M. , here at the City Hall in the Couneil C`���ers . You
,
or a representative should plan on attending the�meeting� in order
that your applicata.an will receive Corn�nission consideration.
, Sf you have any quest�iona, please feel�free to contact me. . ,
Sincerel.y, �
���� ���Q�� ���
Revin Batchelder
Administrative Assistant
RLB : k}tb
� 1101 Victoria Curve �• 1Viendota Heights; �1V�N :-:�;�5118 ;� 4:�452�� 1$5t1 ��. . a'� "
. . . . .. - .:} � � . .
� ..
� ity o�
., .. � 1��ieridota Heights� .
October 2, 1992
Mr. Renneth Scheel
Tharaldson Development Company
P.4. Box 1Q519
Fargo, ND 58106
Dear Mr. Scheel:
Yaur applicatian for� a CUP, Parking �Tariance, Sign Setback Variance
ancl Subdivision will be considered by the City Council at �heir
ne�ct regularly schedul,ed meeti.ng, wha.ch wi.11 be held on Tuesday,
Oc�ober 6, 1992. The Council meeting starts at 7r30 o'cl.ock P.M.
here at City Hall in the Council Cham�bers. You, ar a
representative ahould plan on attending the meeti.ng in order tha�
your application w31I receive Council consideratian . The Plaaaiag
Commis83on maved to recommead that City Couacil approve a 114 uait
Hctel as shown ca Plaa B dated July 1992 aad revised Sept�er 22,�� �`
1992. Please see attached memorandum for conditions placed on the �
recommendatioa.
If you have any questions, please fee]. free to contac� me.
Sincerely,
�,l.�lrl v` U�^�.�r�..�--
Kevin Batchelder
Administrative Assistant
RLB:kkb
Enclosures
� - � 1101 Victoria Curve • 1Vlendota • Heights,lViN • 55118 � ��452 • 1850 ° 1�
.�. � - i
,
�'
CITY OF MENDOTA HEIGHTS
DAROTA COIINTY, blINNESOTA
PLANNING CON�SISSION
SEPT�IsR 22, 1992
The regular meeting of the Mendota Heights Planning Commission was
held on Tuesday, September 22, 1992, in the City Hall Council
Chambers, 1101 Victoria Curve. The meeting was called to order at
7:30 o'clock P.M. The fol�owing members were present: Koll,
Dreelan, Dwyer, Rrebsbach, Duggan and Tilsen. Commissioner Friel
was excused. Also present were Public Works Director Jim
Danielson, Planning Consultant John Uban, Administrative Assistant
Kevin Batchelder and Senior Secretary Kim Blaeser.
APPROVAL OF MINIITES
Commissioner Duggan moved approval of the August 25,
1992, Minutes.
Commissioner Koll seconded the motion.
AYES: 6
NAYS: 0
CONTINIIBD HLA,RING
CASB N0. 92-23:
T�ARn_T,DSON DE�TELOPb�NT
CIIP, SIIBDIVISION A1�TD VARIANCES
Chair Dwyer explained that Tharaldson Development Company
is proposing to construct a hotel within the Industrial
Park immediately east of the Marriott Courtyard. He
explained the hotel will be used exclusively by Northwest
Airlines employees under a ten year private contract with
Northwest Airlines.
Mr. Ken Scheel, representing Tharaldson Development
Company, stated he had received the Planner's Report and
based on that report, the plans for the hotel have been
revised. Mr. Scheel presented the Planning Commission
and staff Plan A and Plan B.
Mr. Scheel explained Plan A depicts a 120 unit motel and
that it addresses the concerns as stated in the Planner' s
report of September 22, 1992. He explained, as noted in
the Planner's report, that they have been able to
accommodate the required 10 foot setback for both the
driveway and turn-around. He stated the need for a
variance has been eliminated. Mr. Scheel stated that
four parking spots have been eliminated.
-.- Mr. Scheel explained that Tharaldson Development will
;. • work with the City's Engineering Department in preparing
�
\
u
plans for a controlled outflow storm ponding site. Mr.
Scheel explained that the proposed turn-around by the
front entrance has a thirty foot (30') radius to
accommodate turn-arounds and the type of traffic
anticipated at the motel. He stated the thirty foot
(30') radius would be sufficient. He stated they could
change the turn-around radius to thirty-five feet (35')
but then a five foot (5') variance to the rear property
line would be needed. Mr. Scheel stated that both Plan
A and B include a sidewalk bordering the parking lot as
suggested by the Planning Consultant.
Mr. Scheel explained the north and south building
entrances and that they would be secured by utilizing an
electronic card system. He stated each guest would be
given an electronic card and that the hotel industry
utilizes this type of system to help secure their
buildings.
Mr. Scheel stated a landscape plan will be submitted
noting landscaping, lighting and storm water ponding. He
further stated a site plan will be submitted, as required
by the Subdivision Ordinance, showing all buildings
within 350 feet of the proposed motel.
In response to a question from Commissioner Rrebsbach,
Mr. Scheel introduced Mr. George Burkards, of United
Properties. In response to a question from Commissioner
Krebsbach, Mr. Burkarda stated they are satisfied with
the placement of the proposed hotel as it will sit
parallel to the Marriott Courtyard. He stated the
Ma.rriott representatives are comfortable with the
proposal as submitted by Tharaldson Development.
Mr. Scheel stated if the motel becomes open to the
public, the motel will be known as the Marriott Fairfield
which is the largest franchise within the Ma.rriott
Corporation. Mr. Scheel explained that Plan B shows the
motel to consist of 114 units, which was reduced from
Plan A, and that the Plan accommodates a turnaround.
Commiasioner Tilsen noted the comments as submitted by
the City's Fire Marshal. Commisaioner Tilsen stated the
Fire Marshal noted a concern for turnaround capacity.
Chair Dwyer questioned why additional land could not be
added to the proposal. Mr. Scheel responded the owners
do not want to sell the land. He stated there is more
square footage per unit than a typical hotel. In
response to a question from Chair Dwyer, Planner Uban
stated with the plans submitted the perimeter setbacks
have been redesigned. He further stated drainage
calculations need to be submitted. Mr. Scheel stated the
site can retain water on aite and that they would do
�`
underground piping with control outflow if necessary. He
stated they would prepare the appropriate calculations
and submit the information to the City Council.
Chair Dwyer commented that it seems the Planning
Commission is being pressed into making a recommendation
based on Plans just submitted at the meeting tonighte
Mr. Scheel responded that they would like to begin
construction by the end of October. Mr. Scheel stated
that the only questions that need to be answered are
regarding the proposed lighting and storm water ponding.
Chair Dwyer stated questions need to be answered
regarding the Fire Marshal's concerns related to a
turnaround road and compliance with State Fire Codes.
Mr. Scheel stated if a turnaround is needed, they will
need to intrude on setback.
Commissioner Duggan stated he is inclined to recommend
approval based on the facts that Tharaldson Development
is willing to abide by City and State Building and Fire
Codes and they have dropped the number of units within
the motel based on staff and planner suggestions. In
response to a question from Commissioner Duggan regarding
parking, Mr. Scheel stated the motel would run at roughly
92 percent occupancy. He stated that the initial parking
will be for mainly mini vans and once open to the public,
the parking will be expanded. In response to a question
from Commissioner Duggan regarding drainage, Public Works
Director Danielson explained the runoff flows to the
north and that City staff will work with Tharaldson
Development in preparing an accurate storm water ponding.
He stated storm water ponding is a critical issue within
the Mendota Heights Business Park.
Commissioner Duggan noted his concerns for such a long
building and the amount of exits. He further questioned
if there is proper egress in fire emergencies. Public
Works Director Danielson atated Tharaldson will have to
meet the very strict fire code - Appendix E- which the
City has adopted. Commissioner Duggan questioned i�
there will be proper sound insulation. Mr. Scheel stated
that Tharaldson Development excels in sound attenuation.
He atated their normal sound attenuation construction
exceeds most requirements. Commissioner Duggan
questioned if provisions will be made for small cooking
units. Mr. Scheel responded no, but that they cannot
stop people bringing small hot plates. He stated there
will be no kitchen facilities available. He stated small
microwave ovens and refrigerators will be available iri
the rooms and that cold breakfasts will be brought in for
each guest.
Commissioner Duggan questioned if financing had been
AYES: 6
NAYS: 0
arranged for the project. Mr. Scheel responded that Mr.
Tharaldson has never been turned down for financing. In
response to a question from Commissioner Duggan, Mr.
Scheel stated they are not pursueing Tax Increment
Financing.
Commissioner Krebsbach noted the Fairfield Inn in Kansas
City had decks. Mr. Scheel responded by submitting a
picture of the proposed Heritage Inn. He stated that
interior corridors are preferred. He stated that this
particular motel would be considered a"top end" budget
motel. He stated the Residence, Courtyard and Fairfields
Inns are all Marriott products.
In response to a question from Commissioner Dreelan, Mr.
Scheel stated the exterior will be stucco similar to the
Marriott's exterior. Mr. Scheel explained the color of
the motel will be peach-tan with white accents. He
atated the roof will be blue shingled with raised accent
bands. Commissioner Dreelan further stated her concerns
of one way in and one way out accesses.
Chair Dwyer opened the meeting to the public.
There was no one present to discuss this matter.
Mr. Burkhards stated the Mendota Heights Busineas Park is
controlled by United Properties's review and approval.
Commissioner Krebsbach moved to close the public hearing.
Commissioner Duggan seconded the motion.
Chair Dwyer noted his concern for recommending approval
based on the lack of time the Commission has had in
reviewing the revised plans as submitted tonight.
Commissioner Tilsen concurred with Chair Dwyer stating he
is not in favor of cursory approval on auch a constrained
site.
Commissioner Krebsbach moved to continue the public
hearing to October 27, 1992.
Chair Dwyer seconded the motion.
AYES: 3
NAYS: 3, ROLL, DIIGGAN, DRSLT.AN
MOTION FAILS
The Planning Commission discussed the fact that no
variances will be needed shouTd they recommend approval
to the City Council on Plan B. Planner Uban stated a
sign setback variance will be needed and a variance to
parking. Mr. Scheel stated the motel will remain a
Marriott Fairfield should the Northwest Airlines contract
dissolve. Mr. Burkhards stated they have selected the
Ma.rriott franchise because it is the best hotel that is
in business today.
Commissioner Dreelan moved to recommend that City Council
approve a 114 unit hotel as shown on Plan B dated July
1992 and revised September 22, 1992, with the following
conditions:
1. That a storm water pond be designed to accommodate
the City's storm water needs in the area as
approved by the City's Engineering Department.
2. That a landscape plan be submitted that is adjusted
for the revised site plan known as Plan B.
3. That the site development plan address Section
5.6(2)b2 •of the Zoning Ordinance locating all
buildings within 350 feet.
4. That a lighting plan be submitted.
5. That all fire codes are satisfied and that an
emergency vehicle turnaround be provided at the
south end of the parking lot.
6. That Plan B be revised so that no variances are
necessary (with the exception of a 20 foot setback
variance for the sign in acco�dance with the
Mendota Heights Business Park Sign Policy).
7. That a sign plan be submitted.
- Commissioner Duggan seconded the motion.
AYES: 4
NAYS: 2, RREBSBACH, TILSEN
Commissioner Krebsbach atated she would like to see a
larger lot created and Commissioner Tilsen stated not all
questions had been answered from the original Planner's
Report.
HEARING:
CASE NO. 92-28:
MILAVETZ -
YVETLANDS PERblIT
Ms. Bonnie Resnick and Mr. Alan Milavetz, of 2251
Copperfield Drive, were present to discuss their request
for a Wetlands Permit to allow the construction of a four
foot (4') high fence within 100 feet of a wetland.
Ms. Resnick explained they have two sons who will be
using their backyard to play in. She explained that for
safety reasons, while their children are young, they
would like to construct a fence. She stated they have
spent a lot of time in trying to comply with the City's
Ordinance. Ms. Resnick explained that their plan retains
approximately thirty-five fee of wetlands area.
Ms. Resnick stated they are proposing to construct a
fence that will complement and blend in with the wetlands
area and their new home. She explained that they are
planning to construct a semi-transparent design using
cedar pickets.
Ms. Resnick stated there are other structures sitting
near the wetlands in the area. She further stated that
they are not trying to prevent access across their yard,
but only trying to create a safe environment for their
children. She stated neighbors are welcome.
Chair Dwyer stated he lives at 558 Stone Road which is
located within the Copperfield neighborhood. He stated
that he does not like fences, but the City has granted
several permits for fences. He stated he is inclined to
vote positively. He reviewed the precedent set by Mr.
Ultan Duggan in constructing his wrought iron fence along
the pond a year ago. He stated that Mr. Duggan's fence
is tucked into his grade. He questioned if the proposed
fence would be obtrusive. Ms. Resnick responded the
fence will be lower to the ground and it will slope . Ms .
Resnick explained they would like to construct the fence
now while their home is being constructed because they
want to be comfortable and feel a sense of safety for
their children when they move into the home.
Ms. Resnick stated she and her children spend a great
deal of time at home. She stated that parents can only
educate their children so much in water safety. She
stated parents have only so much control. She explained
that they are very cautious parents and there should be
no reason why they should wait for an accident to happen.
Commissioner Tilsen stated the spindle fence is designed
dangerously in that there are 2" gaps in fences. He
stated children could get their heads stuck, etc. Ms.
Resnick responded that if there are codes they need to
comply with in apacing of the spindles they will do so.
She stated the design of the fence is not critical. Ms.
Resnick showed the Planning Commission a picture of the
proposed fence. She stated they felt the natural effect
of the fence would blend 'in well with the brush.
Commissioner Duggan inquired if public hearing notices
had been sent to all property owners within 350 feet.
Chair Dwyer stated yes they had and that he had received
one. Commissioner Duggan stated children can climb
fences. �He further stated he does not want to see the
pond completely surrounded with fences. He stated he is
against the idea for using fences as a means of safety
for children. Commissioner Duggan inquired as to the
placement of the fence.
Commissioner Duggan stated he does not have a problem
with this fence request.
Commissioner Krebsbach inquired if there is an easement
around the pond. She stated there seems to be a
neighborhood concern. Public Works Director Danielson
stated there is a scenic easement around the pond, but no
access easement. Commisgioner Rrebsbach questioned with
the construction of the fence, would it create a problem
for the neighborhood to walk around the pond. Mr.
Milavetz responded there would be room to walk between
the fence and pond. He �tated they intend to leave that
area natural. Commissioner Krebsbach questioned if
neighboring families would be able to see. through the
fence should their children be behind it: Ms. Resnick
responded they chose this type of fence because it
presents a more open environment.
Commissioner Rrebsbach stated she has concerns with
fences and that she prefers to see more of an open space
environment. She further commented on the Ultan Duggan
precedent which was set in the Copperfield neighborhood.
Chair Dwyer further commented on the fences constructed
along ponds in adjoining neighborhoods of Copperfield.
Ms. Resnick pointed out that they are allowed to
construct a fence on their property but because they
chose to construct a fence within 100 feet of the
designated wetlands, they need to request a Wetlands
Permit. She explained there are other structures
constructed within 100 feet of the wetlands.
Commissioner Roll stated the proposed fence is opaque but
not transparent. Ms. Resnick stated they would be happy
to diacuss different types of fencing.
Chair Dwyer opened the meeting to the public.
Ms. Susan Siegfried, 575 Pond View Drive, stated she was
present representing some Copperfield neighbors. She
explained it is nice to see their children be able to
move through neighboring yards. She stated there is
natural vegetation due to the scenic easement and fences
serve as a real hinderance. She stated she enjoys
unobstructive open spaces. She presented the Planning
Commisaion with 22 signatures of residents around the
Copperfield Drive and Field Stone Road area who are
asking the Milavetz's to withdraw their request for a
Wetlands Permit.
Chair Dwyer accepted the petition as presented.
Dr. Flynn, 2261 Copperfield Drive, stated he enjoys the
scenic nature of the pond and that he is opposed to any
structures near the pond.
A resident of Copperfield stated he was under the
impression when he moved into the area that absolutely no
fences were allowed. Mr. Milavetz responded that the
Copperfield Architectural Control Committee reviewed
their proposed fence and approved it based on the
covenants of Copperfield. Chair Dwyer stated the
Planning Commission's charge is to abide by City
Ordinances.
Mr. Paul Dorn, Stone Road, stated that the Milavetz's
concern for the safety of their children should be
respected. He stated that this issue has been an
emotional one for the Milavetz's.
Commissioner Krebsbach inquired if the Milavetz's would
move the fence further onto their property so the
children in the neighborhood would have more room to
walk. Mr. Milavetz stated they had taken into
consideration the walkway area and that is why they did
not place the fence closer to the wetlands. He stated
there would be no problem in moving the fence further in.
Commissioner Duggan stated the proposed placement of the
fence is already at 40 feet and 33 feet at each corner
respectively from the high water mark.
Ms. Resnick stated she is looking forward to having good
relations with her neighbors. She stated that she has a
right to build a fence.
Commissioner Krebsbach moved to close the public hearing.
Commissioner Dreelan seconded the motion.
AYES: 6
NAYS: 0
Commissioner Duggan moved to recommend that the City
Council grant a Wetlands Permit to allow the construction
of a fence within 40 and 33 feet of the wetlands.
Commissioner Dreelan seconded the motion.
AYES: 3
NAYS: 3 ROLL, RRLBSBACH, TILSEN
MOTION FAILS
Commissioner Duggan stated that the proposed fence is not
anymore obtrusive than his wetlands permit request for a
fence. He stated he has some concerns with the
Commission's stance on this issue.
Commissioner Krebsbach stated there is not enough access
through the backyards and she would like to address the
neighborhood's concerns. She stated she would like to
review this issue more. She stated she would vote in
support of the Wetlands Permit if the fence were moved in
further on the property. Mr. Milavetz stated that this
type of requirement is not within the Ordinance and
inquired what standing the City had in requiring this
condition. Commissioner Duggan inquired if Commissioner
Krebsbach had visited the site, Commissioner Rrebsbach
responded she had not.
Mr. Milavetz stated he would be willing, in order to
build the fence, to reduce the length of the fence four
feet (4' ). He stated he does not want to cut his yard in
half.
Commissioner Duggan moved to recommend that City Council
grant a Wetlands Permit with a condition that a four foot
(4') walkway between the fence and scenic easement be
provided and maintained by the Milavetz's.
Commissioner Koll seconded the �otion.
AYES: 6
NAYS: 0
CASE NO. 92-29:
R AND R CONSTRIICTION -
�ETL�NDS PFRMIT
Mr. Roger Riley of R and R Construction was present
representing the homeowners of 669 Laura Court to request
a Wetlands Permit to allow the construction of a deck.
Mr. Riley explained the property on Laura Court is along
Ivy Falls Creek. He stated the original deck was
constructed in 1976 and the homeownera are proposing to
replace the existing deck. He explained the deck is
proposed to be built with the same design as the deck
built 15 years ago.
Chair Dwyer stated the applicant has received signatures
of consent from the surrounding property owners.
Chair Dwyer moved to waive the public hearing.
Commissioner Duggan seconded the motion.
AYTS: 6
NAYS: 0
Commissioner Koll moved to recommend that the City
Council grant the requested Wetlands Permit.
Commissioner Duggan seconded the motion.
AYES: 6
NAYS: 0
CASE NO. 92-30:
ROYAL REDE�R LIITHLRAN CHIIRCH -
VARIANCE
AYES: 6
NAYS: 0
Mr. Tom Andrews, property commissioner representing Royal
Redeemer Lutheran Church, was present to discuss their
request for a variance for a front yard setback to allow
the construction of a 48 inch high fence.
Mr. Andrews explained the Pastor of Royal Redeemer is
interested in securing the front yard area as a safe
environment for children. He stated the fence had
recently been donated to the Church.
Mr. Andrews stated he had read the Planner's Report and
that they would be willing to comply with the Planner's
suggestions regarding landacaping, placement of the fence
and painting of the fence.
Chair Dwyer stated that Mr. Andrews had received
signatures of consent from property owners within 100
feet of Royal Redeemer Lutheran Church.
Chair Dwyer moved to exempt the applicant from the
requirement of the public hearing.
Commissioner Koll seconded the motion.
Commissioner Duggan moved to recommend that the City
Council grant the requested variance with the following
conditions:
1. Landscaping of fence perimeter
2. Moving the fence to a diagonal paralleling Victoria
Road to remove the corner of the fence that
penetrates into the setback area.
3. As the donated fence has been previously used and
shows signs of rust, the fence should be painted
black to improve its appearance.
Commissioner Roll seconded the motion.
AYES: 6
NAYS: 0
PRE-APPLICATION DISCIISSION
CASS NO. 92-31:
biAZARRA -
SO�sRSLT PLACB PIID
Mr. Gerald Mazarra representing the owners and buyers of
a 10 acre parcel located within what is known as the
Superblock Area in Mendota Heights was present for a pre-
application discussion regarding the possibility of
subdividing this parcel of land into three single family
lots of approximately 1-2/3 to 2-1/4 acres in size with
a common outlot encompassing the wetland areas.
Mr. Mazarra stated this parcel of land is located across
Wentworth Avenue from the Somerset Country Club Golf
Course. He stated it is a unique parcel of land in that
there is much vegetation and wetlands located on the
property. He stated both the owners and buyers are very
concerned in developing this parcel of land with great
sensitivity and that is why they are pursuing this
development as a Planned Unit Development.
He explained they would like to pursue a development with
three building sites. Mr. Mazarra presented the Planning
Commission with a concept plan and explained the building
sites may change. He stated only the buildings sites
will be disturbed and the balance of the lots will be
undisturbed other than the area where septic will be
installed. He further stated that restrictive convenants
will be enforced for this area.
Mr. Mazarra explained several ways of access to the
properties. He stated there could be a cul-de-sac or a
large loop which would meet City Ordinance requirements.
Commisaioner Tilsen commended Mr. Mazarra on the idea of
constructing three lots. He stated this idea will blend
in well with the existing terrain. Commissioner Tilsen
stated with the wetlands located on the property, it may
not be a good idea for septic systems and drainfields to
be constructed. He inquired as to where the sewer and
water are located in that area. Public Works Director
Danielson stated the utilities would be through Ridgewood
Drive which is some distance south of this site. He
stated it would be well into the future before the
utilities are brought into this area. Mr. Mazarra stated
Dakota County requires 3,000 to 10,000 square feet for
septic drainfields per lot.
Commissioner Duggan commended Mr. Mazarra on his proposed
plan. He inquired as to the length of private roads and
cul-de-sacs. He further stated the turn-around proposed
is 420' in length. He inquired as to the wetlands
outlots if they would be owned in common. He further
stated his concerns for the wetlands and proposed septic
systems . He stated he would like to see water brought to
this area. He stated he is concerned with moving a
substantial amount of large trees. Mr. Mazarra stated he
has removed trees with a 90 percent success rate.
In response to a question from Commissioner Duggan, Mr.
Mazarra stated he has three buyers interested in the
proposed sites.
Commissioner Krebsbach questioned if the Fire Marshal has
seen the plans. She stated her concerns for fire access.
She further stated the surrounding neighbors should be
given an opportunity to review the plans and discuss
their ideas for developing their own land in conjunction
with Mr. Ma.zarra's proposal. Mr. Mazarra stated there is
an urgency in moving this proposal through.
Commissioner Dreelan noted her concern for people
developing the outer edge of the Superblock Area and
thereby enclosing the inner portion of the Superblock
Area. She stated she is not comfortable in landlocking
the lots to the south. She stated this would be a good
time for Superblock planning.
Commissioner Roll concurred with Commissioner Dreelan.
She further stated she had talked to the Strub family and
they like septic and well in the area. She stated they
would be absolutely opposed to City sewer and water. She
further stated Somerset Country Club would be opposed
due the to City sewer and water expense of installing
sewer and water.
Commissioner Tilsen stated they may not be able to
install septic on this property due to the wetlands. He
stated Mr. Mazarra could look into developing two lots
instead of three.
Chair Dwyer atated the consensus of the Planning
Commission is the proposed development is a good plan and
the Planned Unit Development will work well.
Commissioner Duggan suggested that Mr. Mazarra discuss
his proposal with surrounding homeowners.
Commissioner Koll moved that the Planning Commission
looks favorably on the proposed development and that Mr.
Mazarra should arrange a meeting with property owners
prior to the Planned Unit Development public hearing
before the Planning Commissior�.
Commissioner Duggan seconded the motion.
J '� l
AYES: 6
NAYS: 0
VERBAL Ri3VIE'�
Public Works Director Danielson provided a verbal review
for the planning items at the previous City Council
meeting.
• � • t�; �[v��i+N4'
There being no further business, the Planning Commission
adjourned its meeting to September 29, 1992 Joint City
Council/Planning Commission Workshop beginning at 7:30
o'clock P.M., at 10:35 o'clock P.M.
Respectfully submitted,
Rimberlee K. Blaeser
Senior Secretary
City of Mendota Heights
MEMORANDUM
TO: Mayor and City Cou il
City Administra�'j�
FROM: Police Chief, Dennis Delmont
Fire Chief, John Maczko
SUBJECT: Bloodborne Pathogen Exposure Control Plan
•� ��
The Mendota Heights Police and Fire Departments recommend that the City
Council adopt the attached Bloodborn Pathogen Exposure Control Plan, which is
a cooperative effort of both departments.
: •.
On December 6, 1991, the Occupational Safety and Health Administration (OSHA)
published the "Occupational Exposure to Bloodborne Pathogens" Standard. The
purpose of this regulation is to eliminate or minimize occupational exposure
to Hepatitis B virus (HBV), Human Immunodeficiency virus (HIV), and other
blood-borne pathogens. The impetus behind this activity is varied. First,
the publicity received in recent years regarding the Human Immunodeficiency
virus (HIV) and Aids, has sensitized the public and legislators alike
regarding the transmission of infectious diseases. Additionally, increased
emphasis on employee safety and health has elevated the concern regarding
exposure to Hepatitis B. OSHA initially became involved in this area in 1983,
issuing a set of volunatary guidelines designed to reduce the risk of
occupational exposure to Hepatitis B virus.
The original thrust of the present regulation was aimed at health care
facilities; however, the standard now also effects virtually all first
responders since they are periodically exposed to blood or blood contaminated
materials in a number of situations, including dealing with victims of
accidents, illness or violence, cleaning up medical and rescue equipment after
it has been used or through trash containing contaminated bandages, personal
protective equipment and other supplies.
The law mandates several compliance dates, all of them expire in the year,
1992. Some of those requirements are that a written exposure control plan be
completed, that policies be established that account for employee information
and training, record keeping, engineering and work practice controls, personal
protective equipment, housekeeping, Hepatitis B vaccination and post exposure
evaluation, and labeling and signage.
DISCUSSION
i
As you can see by the attached policy and law, the requirements of the
regulation are extensive. There is a lot that must be done to bring the city
into compliance. Using our resources and our association with other
organizations, we feel that we can provide for most of the requirements in the
policy at little or no cost. The vaccination program, which is required, is
going to be the only costly item. It is estimated that the series of three
injections and the follow-up will cost approximately $120.00 per person. The
vaccination must be offered no later than January 1, 1993.
It must be noted that this policy is not only to comply with federal
regulations, but it is a common-sense approach to protecting our involved
employees from devastating and possibly fatal diseases.
There are no alternatives to the plan. The housekeeping/engineering
practices, controls and vaccination program are all mandated by law. In
addition, they are essential to the well-being and health and safety of our
employees.
• �iy!_ �� � •
It is recommended that the City Councel approve and adopt the attached policy
entitled, "Bloodborne Pathogen Exposure Control Plan", and that sufficient
funds be made available to provide for the voluntary vaccination of any or all
police officers and fire fighters.
The City of Mendoia Hei�hts 8 92
Bloodborne PathoQen Exnr.�sure Control Plan
i. PURPOSE
Federal Standard 29 CFR 1910.1030 titled "Bloodborne Pathogens"
was established to ensure uniform guidelines and procedures that
will limit occupatianal exposure ta bioad and other potentially
infectidus materials since any expasure could result in
transmissian of bloadborne gathogens which could Iead to disease
or death.
It's further purpose is to provide a warking guideiine far aiI
employees to minimize their potenti.al risk of infecti.on from
bloodborne pathogens withi.n the wark enviranment. .
l. This gl�n will be accessi6le ta all employees during work
hours.
2. A copy wili be provided to the empioyee upon xequest within 15 �
( Fifteen ) working days.
3. This plan will be reviewed annually to insure that all
applicable changes have been made ta insure that prevailing
safe practices are maintained.
4. This plan will also be reviewefl and updated whenever necessary
to reflect new or modified tasks, new and/or revised employee
positions or procedures which may affect occupational exposure:
5. AII changes and revisions af this plan will be recarded, dated,
and logged in the addendum to this plan.
II. RESPUNSIBILITIES
Outline management, supervisory, and employee responsibilities for
the implementation and maintenance of the plan for the City of
Mendota Heights.
Let it be knawn that the City of Mendota Heighis will be referred
ta as: "the city" for the entirety of this document.
�
�
III. DEFINITIONS
Biohazard BaQ means bags that are red, orange or red-orange in
color, closeable, leakproof, meet the 165 gram drop dart test, and
are marked with a 3" or larger biohazard symbol or 1" or larger
letters as "INFECTIOUS WASTE ."
Blood means human blood, human blood components and products made
from human blood.
Bloodborne PathoQens means pathogenic microorganisms that are
present in human blood and can cause disease in humans. These
pathogens include, but are not limited to, hepa.titis B virus (HBV)
and human immunodeficiency virus (HIV ).
Clinical Laboratorv means a workplace where diagnostic or other
screening procedures are performed on blood or other potentially
infectious materials.
Contaminated means the presence or reasonably anticipated
presence of blood or other potentially infectious materials on an �.
item or surface.
Contaminated La.undrv means laundry which has been soiled with
blood or other potentially infectious materials.
Decontamination means the use of physical or chemica.l means to
remove, inactivate, or destroy bloodborne pa.thogens on a surface
or item to the point where they are no longer capa.ble.of
transmitting infectious particles and the surface or item is
rendered safe for handling, use, or disposal.
En�ineerin� Controls means controls (e.g. sharps disposal
containers, self-sheathing needles) that isolate or remove the
bloodborne pathogen hazard from the workplace. -
Exnosure Incident means a specific eye, mouth,- other mucus
membrane, non-intact skin or par.enteral contact with blood or
other potentially infectious materials that results from the
performance of an employee's duties.
Handwashin� Facilities means a facility providing an adequate
supply of running potable (i.e. fit to drink) water, soap and
single use towels or hot air drying machines.
HBV means hepatitis B virus.
HIV means human immunodeficiency virus.
Licensed Healthcare Professional is a person whose legally
permitted scope of practice allows him or her to�•independently
perform the activities required by section VII "Hepatitis B
Vaccination and Post-exposure Evaluation and Follow-up".
F�
Occunational Exnosure means reasonably anticipated skin, eye,
mucous membrane, or parenteral contact with blood or other
potentially infectious materials that may result from the�
performance of an employee's duties.
Other Potentiallv Infectious Materials means:
(1) The following body fluids: semen, vaginal secretions,
cerebrospinal fluid, synovial fluid, pleural fluid, pericardial
fluid, peritoneal fluid, amniotic fluid, saliva in dental
procedures, and any body fluid that is visibly contaminated with
blood, and all body fluids in situations where it is difficult or
impossible to differentiate between body fluids; and
(2) Any unfixed tissue or organ (other than intact skin) from
a human (living or dead).
Parenteral means piercing mucous membranes or the skin barrier
through such events as needle sticks, human bites, cuts, and
abrasions. � �
PersonaT Protective EQuinment is specialized clothing or
equipment worn by an employee for protection from a hazard.
General work clothes (e.g. pants, shirts, or blouses) not intended
to function as protection against a hazard are not ,
considered to be personal protective equipment.
ReQulated Waste means liquid or semi-liquid blood or other
potentially infectious materials; contaminated items that would
release blood or other potentially infectious materials in a
liquid or semi-liquid state if compressed; items that are caked
with dry blood or other potentially infectious materials and are
capable of releasing these materials during handling; sharps; and
pathologica.l and microbiological wastes containing blood or other
potentially infectious materials.
Sharns means any object that can penetrate the skin including ,
but not limited to, needles, scalpels, broken glass, and broken
capillary tubes.
Source Individual means any individua.l, living or dead, whose
blood or other potentially infectious materials may be a source of
occupational exposure to the employee. Examples include, but are
not limited to, trauma victims, human remains, and individuals who
donate or sell blood or blood components.
Sterilize means the use of a physical or chemical procedure to
destroy all microbial life including highly resistant bacterial
endospores.
Universal Preca.utions is an approach to infection,control.
According to the concept of Universal Preca.utions, all human blood
and certain body fluid s are treated as if known to be infectious
3
for HIV, HBv, and other bloodborne pathogens .
Work Practice Controls means controls that reduce the likelihood
of exposure by altering the manner in which a task is performed
(e.g. prohibiting recapping of needles by a two-handed
technique).
IV. EXFOSURE DEI�[iMINATION
A. Employees in the following job classifications have
occupational exposure: Firefighters, Fire Officers, Police
Officers of all ranks.
B. Employees in the following job classifica.tion have some
occupa.tional exposure: None
C. Occupational exposure may occur during the following tasks
and/or procedures that are performed by the above
individua.ls: Rescue, extrication, CPR, suctioning, Patient ��,.
ventilation; mouth to mouth / mouth to mask / positive
pressure device / bag-valve-mask, wound ca.re, obstetrics,
chest decompression, violent patients, trauma management, and
fracture management.
V. h�TiK)DS OF DOh�LIANCE
A. General
Universal precautions will be followed by all employees at
all times to prevent contact with potentially infectious
materials. These will include blood and human body fluids,
to include, semen, vaginal secretions, cerebrospinal fluid,
synovial fluid, plueral fluid, perica,rdial fluid, peritoneal
fluid, amniotic fluid, saliva, vomitus, any body fluid that
is visibly contaminated with blood, and all body fluids in
situations where it is difficult or impossible to
differentiate between body fluids. Universal precautions
will also be followed when handling, cleaning, or disposing
of equipment, linen or articles contaminated by such fluids.
B. Engineering and Work Practice C�ontrols
1. Engineering and work practice controls will be used to
eliminate or minimize employee exposure. Where
occupational exposure remains after institution of these
controls, personal protective equipment will also be
used.
2. Engineering controls will be examined and maintained or
replaced on a regular schedule to ensure their
4
Seffectiveness. Any changes or additions will be
communicated to all employees within 60 days of the
institution of such policies through mandatory training
and inservice, at no cost to the employee.
3. The city will provide handwashing facilities which are
readily accessible to employees or if this is not
feasible the city will provide either an appropriate
antiseptic hand cleanser in conjunction with clean
cloth/paper towels or antiseptic towelettes. When
antiseptic hand cleansers or towelettes are used, hands
will be washed with soap and running water as soon as
feasible.
4. The city will ensure tha.t employees:
a. Wash their hands immediately or as soon as feasible
after removal of gloves or other personal
protective equipment.
b. Wash hands and any other skin with soap and water, �.
or flush mucous membranes with water immediate'ly or
as soon as feasible�following contact with bload or
other potentially infectious materials.
c. Non-water based hand cleaner will be kept on all
vehicles at all times and will be used as soon as
possible when normal handwashing facilities are not
available. Hands will then be washed using normal
means as soon as adequate facilities are available.
5. Contaminated needles and other contaminated sharps will
not be bent, recapped or removed except as noted in "a"
and "B" below. Shearing or breaking of contaminated
needles is prohibited.
a. If the employee ca,n demonstrate that no alternative
is feasible or that such action is required by a
specific medical procedure.
b. If the reca.pping or needle remova.l is accomplished
through the use of=a mechanical device or a one-
handed technique.
6. Immediately or as soon as possible after use,
contaminated reuseable sharps will be placed in
appropriate containers. These containers will be:
a. Puncture resistant
b. La.beled or color-coded in accordance with this
standard
c. Leakproof on the sides and bottom-•:
d. Totally enclosed so that employees cannot reach
into the container.
�
e. These containers will then be placed on the Health
East Ambulance to be disposed of at the Health Ea.st
disposal site.
7. Eating, drinking, smoking, applying cosmetics or
lip balm and handling contact lenses are prohibited in
work areas where there is a reasonable likelihood of
occupational exposure.
8. All contaminated gloves, personal protective equipment,
and soiled clothing must be removed and properly
packaged or disposed of prior to entering the vehicle.
9. Food and drink will not be kept in refrigerators, �'
freezers, shelves, cabinets or on countertops or
benchtops where blood or other potentially infectious
materials are present.
10. All procedures involving blood or other potentially
infectious materials will be performed in such a manner
as to minimize splashing, spraying, spattering, and the �
generation of droplets of these substances.
11. Mouth pipetting/suctioning of blood or other •
potentially infectious materials is prohibited.
12. Equipment which may become contaminated with blood or
other potentially infectious materials will be examined
and decontaminated prior to servicing or shipping. If
decontamination is not feasible:
a. A readily observable label in accordance with
section "VIII - A" will be attached to the
equipment stat.ing which portions remain
contaminated.
b. Supervisors will convey this information to all
affected employees, the servicing representative,
and/or the manufacturer, as appropriate; prior to
handling, servicing, or shipping so that
appropriate preca.utions will be taken.
13. Firefighter turnout gear that is contaminated, will be
immediately flushed clean of contaminates by using water
supplied directly from a fire engine, or from other
sources immediately available on the scene.
A cleaning solution may be used if it does not disrupt
the integrity of the protective gear.
Upon returning to quarters, all turnout gear that had
been flushed free of contaminants at the�scene, will
then be laundered using department laundry facilities,
and following laundry procedures for turnout gear.
G'�
. Persona.l Protective Equipment
1. General When there is occupational exposure, the
city will provide, at no cost to the employee,
appropriate personal protective equipment such as, but
not limited to, gloves, gowns, laboratory coats, face
shields or masks and eye protection and mouthpieces,
resuscitation bags, pocket masks, or other ventilation
devices.
Personal protective equipment will be considered
"appropriate" only if it does not permit blood or other
potentially infectious materials to pass through to or
reach the employee's work clothes, street clothes,
undergarments, skin eyes, mouth, or other mucous
membranes under normal conditions of use and for the
duration of time which the protective equipment will be
used.
�.
2. Use The city will ensure that the employee uses
appropriate personal protective equipment unless the
city shows that the employee temporarily and briefly
declined to use personal protective equipment when under
rare and extraordinary circumsta�ices, it was the
employee's professional judgment that in the specific
instance its use v:ould have prevented the delivery of
health ca.re or public safety services or would have
posed an increased hazard to the safety of the worker or
co-worker. When the employee makes this judgement the
circumstances will be investigated and documented in
order to determine whether changes can be instituted to
prevent such occurrences in the future.
3. . Accessibilitv The city will ensure that appropriate
personal protective equipment in the appropriate sizes
is readily accessible at the worksite or is issued to
employees. Special equipment (e.g. hypoallergenic
gloves, prescription glasses) will be readily accessible
to those employees who canriot use the equipment normally
provided.
4. CleaninQ, La.underin� and Disnosal The city will clean,
launder, and dispose of required personal protective
equipment at no cost to the employee.
5. Renair and Renlacement The city will repa.ir or replace
personal protective equipment as needed to maintain its
effectiveness, at no cost to the employee.
'r1
6. Removal All.personal protective equipment will be
removed prior to leaving the work area and be placed in
an appropriately designated area or container for
storage, washing, decontamination or disposal. If a
garment is penetrated by blood of other potentially
infectious materials, the garment will be removed
immediately or as soon as feasible .
7. Gloves Gloves must be worn when it can be reasonably
anticipated that the employee may have hand contact with
blood, other potentially infectious materials, mucous
membranes, and non-intact skin when handling or touching
contaminated items or surfaces .
a. Gloves will be available at all times in every
vehicle in a variety of sizes.
b. Cover all cuts, wounds, and abrasions prior to
putting on the gloves.
c. Disposable (single use) gloves, such as surgical or
examination gloves, must be replaced as soon as �
practical when contaminated or, as soon as
feasible, if they are torn, punctured, or when
their ability to function as a barrier is
compromised.
d. Disposable (single use) g.loves will not be washed
or decontaminated for re-use.
e. Utility gloves may be decontaminated for re-use if
the integrity of the glove is not compromised.
However, they m ust be discarded if they are
cracked, peeling, torn, punctured, or exhibit other
signs of deterioration or when their ability to
function as a barrier is compromised.
8. Masks. Eve Protection. and Face Shields Masks in
combination with eye protection devices, such as goggles
or glasses with solid side shields, or chin-length face
' shields must be worn whenever splashes, spray, spatter,
or droplets of blaod or other potentially infectious
materials may be generated and eye, nose, or mouth
contamination ca.n be reasonably anticipated.
9. Gowns. Anrons, and other Protective Bodv Clothin�
Appropriate protective clothing such as, but not limited
to gowns, aprons, lab coats, clinic jackets, or similar
outer garments must be worn in occupational exposure
situa,tions. The type and characteristics will depend up
the task and degree of exposure anticipated.
10. Sur�ical ca.ns or hoads and/or shoe covers will be worn
when gross contamination can be reasonably anticipated.
0
D.
11. Personal protective equipment as well as the laundering,
repa.ir, disposal and replacement of persorial protective
equipment as outlined above will be provided at no cost
to the employee.
Housekeeping
General Management will ensure that the worksite is
maintained in a clean and sanitary condition. Management
will determine and implement an appropriate written schedule
for cleaning and method of decontamination based upon the
location within the facility, type of surface to be cleansed,
type of soil present, and tasks or procedures being performed
in the area.
Work areas will be cleansed and disinfected, where
appropriate, following a regular written schedule developed
by the supervisor. Floors will be cleaned and disinfected,
where appropriate.
EQuinment and Surfaces All equipment and environmental and ��.
working surfaces will be properly cleaned and decontaminated
after contact with blaod or other potentially infectious
materials.
1. Contaminated work surfaces must be decontaminated with
an appropriate disinfectant after completion of
procedures, immediately or as soon as feasible when
surfaces are overtly contaminated or after any spill of
blood or other potentially infectious materials, and at
the end of the work shift if the surface may have become
contaminated since the last cleaning.
2. Protective coverings such as plastic wrap, aluminum
foil, or imperviously backed absorbent paper, used to
cover equipment and environmental surfaces will be
removed and replaced, as soon as feasible, when they
become overtly contaminated or at the end of the
workshift if they may have become contaminated�during
the shift.
3. All bins•, pa.ils, cans, and similar receptacles intended
for reuse which have a reasonable likelihaod for
becoming contaminated with blood or other potentially
infectious materials will be inspected and
decontaminated on a regularly scheduled basis and
cleaned and decontaminated immediately or as soon as
feasible upon visible contamination.
4. Broken glassware which may
picked up directly with th
up using mechanical means,
tongs, or forceps.
E
be contaminated must not be
e hands. It will be cleaned
such as a brush and dust pan,
5. Reusable sharps that are contaminated with blood or
other potentially infectious materials must not be
stored or processed in a manner that requires
employees to reach by hand into the containers where
these sharps have been placed.
Sharps - Discardin�, Containment and Disnosal
1. All sharps, except reuseable sharps, will be discarded
immediately or as soon as feasible in containers that
are:
a. closable
b. puncture resistant
c. leakproof on sides and bottom
d. labeled as required,by section "VIII - A".
2. During use these containers for sharps must be: y
a. easily accessible to personnel and located as close
as is feasible to the immediate area where sharps
are used or ca.n be reasonably anticipated to be
found
b. maintained upright throughout use �
c. replaced routinely and not allowed to overfill
3. When moving containers for sharps from tHe area of use,
the containers must be:
a. closed prior to removal or replacement to prevent
spillage or protrusion of contents during handling,
storage, transport, or shipping
b. Placed in a secondary container if spillage is
possible. The second container must be closable,
constructed to contain all contents and prevent
leakage during handling, storage, transport, or
shipping and labeled according to section "VIII -
A".
4. Reusable containers must not be opened, emptied, or
cleaned manually or in any other manner which would
expose employees to the risk of percutaneous injury.
5. All containers containing sharps will immediately be
sent along with Health East Ambulance crews; or wil�l be
transported to their facility for immediate disposal.
E. Other Regulated Vf►aste
9
1. Regulated waste must be placed in containers which are:
10
a. Closable
b. Constructed to contain all contents and prevent
leakage of fluids during handling, storage,
transport, or shipping •
c. Labeled in accordance with section "VIII - A".
d. Closed prior to removal to prevent spillage or
protrusion of contents during handling, storage,
transport or shipping.
2. If outside contamination of the regulated waste
container occurs, it will be placed in a second
container. The second container must meet all the
requirements listed in E-1 above.
3. Disposal of all regulated waste will be in accordance
with applicable regulations of the United States,
Minnesota, and political subdivisions of Minnesota.
F. Laundry
�
1. Contaminated laundry will be handled as little as
possible with a minimum of agitation.
a. Contaminated laundry will be bagged or
containerized at the location where it was used and
will not be sorted or rinsed in the loca.tion of
use.
b. Contaminated laundry shall be placed and
transported in bags or containers labeled in
accordance with section "VIII -A". When a facility
utilizes Universal Precautions in the handling of
all soiled laundry, alternative labeling or color
coding is sufficient if it permits all employees to
recognize the containers as requiring compliance with Universal
Preca.utions.
c. Whenever contaminated laundry is wet and presents a
reasonable likelihood of soak-through or leakage
from the bag or container, the laundry shall be
placed and transported in bags or containers which
prevent soak-through and/or leakage of fluids to
the exterior.
2. THe city shall ensure that employees who have contact
with contaminated laundry wear protective gloves and
other appropriate personal protective equipment.
11
3. When a facility ships contaminated laundry off-site to a
second facility which does not utilize Universal
Precautions in the handLing of all laundry, the facility
generating the contaminated laundry must place such
laundry in bags or containers which are labeled in
accordance with section "VIII -A".
VI. HIV and HBV Research Laboratories and Production Facilities
( refer to page 64178 of the federal standard letter (e).
We recognize that there are special requirements for HIV and
HBV research laboratories and production facilities in the
areas of construction, engineering controls, work practices,
the use of containment equipment as well as employee
education and training. However, since we are not attached
to one of these types of operations, these special
requirements do not apply. Therefore, our exposure control
plan does not address these requirements.
VII. Hepatitis B Vaccination and Post Exposure Evalua.tion and Follow-up}
A. General The city shall make available the hepatitis B
vaccine and vaccination series to all employees who have
occupational exposure, and post-exposure evaluation and
follow-up to all employees who have had an exposure incident.
B. The city shall•ensure that all medical evaluations and
procedures including the hepatitis B vaccine and vaccination
series and post-exposure evaluation and follow-up including
prophylaxis are:
1. Made available at no cost to the employee
2. Made available to the employee at a reasonable time and
place
3. Performed by or under the supervision of a licensed,
physician or by or under the supervision of another
licensed healthca.re professional
4. Provided according to recommendations of the U.S.
Public Health Service current at the time these
evaluations and procedures take place.
C. The city shall ensure that all laboratory tests are conducted
by an accredited laboratory at no cost to the employee.
D. Hepatitis B Vaccination
1. The Hepatitis B vaccination shall be made available
after the employee has received the training required by
section "VIII - B" and within 10 working days of
initial assignment to all employees who have
occupational exposure unless the employee has previously
received•the complete hepatitis B vaccination series,
antibody testing ha s revealed that the employee is
E�a
immune or the vaccine is cantraindicated for medica.l
reasons.
2. The city will not make participation in a prescreening
program a prerequisite for receiving the hepatitis B
vaccination.
3. If the employee initially declines the hepatitis B
vaccination but at a later date while still covered
under the standard decides to accept the vaccination,
the city will make available the hepatitis B vaccination
at that time.
4. The city will assure that employees who decline to
accept the hepatitis B vaccination offered by the The
City sign a statement of declination.
5. If a routine booster dose(s) of hepatitis B vaccine is
recommended by the U.S: Public Health Service at a
future date, such booster dose(s) will be made available
in accordance with this section. �.
E. Reuort of Exnosure Incident :
1. If an employee receives a significant exposure they:
a. will immediately or as soon as possible wash the
exposed area using soap and water.
b. will then notify their supervisor as saon as possible
that they have had an exposure. ,
c. will go to the same facility the patient went to, in
order to be evaluated.If at a hospital, that hospital
should be notified to insure that the patient will be
tested, as soon as possible.
d. will document the route of exposure and the incident
in which they were exposed so that it may be
evaluated to determine if work practices should be
changed to prevent exposures in the future. This
report should then be turned in to their supervisor
prior to the end of their shift.
e. should be tested as soon as possible to determine
their initial status.
F. Post-exnosure E�raluation and Follow-un Following a
report of an exposure incident, the city will make
immediately available to the exposed employee a
confidential medical evaluation and follow-up, including
at least the following elements:
1. Documentation of the route(s) of exposure, and the
circumstances under which the exposure incident occurred
2. Identification and documentation of the source
individual, unless the city can establi'sh that
identification is infeasible or prohibited by state or
local law .
13
a. The source individual's blood will be tested as
soon as feasible and after consent is obtained in
order to determine HBV and HIV infectivity. If
consent is noti obtained, the city will establish
that legally required consent cannot be obtained.
• When the source individual's consent is not
required by law, the source individual's blood, if
available, will be tested and the results
documented.
b. When the source individual is already known to be
infected with HBV or HIV, testing for the source
individual' s known HBV or HIV status need not be
repeated.
c. Results of the source individual's testing will be
made available to the exposed employee, and the
employee will be informed of applicable laws and
regulations concerning disclosure of the identity
and infectious status of the source individual.
�
3. Collection and testing of blood for HBV and HIV
serological status
a. The exposed employee's blood will be collected as
soon as feasible and tested after consent is
obtained.
b. If the employee consents to baseline blood
collection, but does not give consent at that time
for HIV serologic testing, the sample will be
preserved for at least 90 days. If, within 90 days
of the exposure incident, the employee elects to
have the baseline sample tested, such testing will
be done as soon as feasible.
4. Post-exposure prophylaxis, when medically indicated , as
recommended by the U.S. Public Health Service.
5. Counseling
6. E�alua.tion of reported illnesses
G. Information Provided to the Healthcare Professional
1. The city will ensure that the healthcare professional
responsible for the employee's Hepatitis B vaccination
is provided a copy of this regulation
2. Tne city will ensure that the healthcare professional
evaluating an employee after an exposure incident is
provided the following information:
14
a. A copy of this regulation
b. A description of the exposed employee's duties as
they relate to the exposure incident
c. Documentation of the route(s) of exposure and
circumstances under which exposure occurred
d. Results of the source individual's blood testing,
if available
e. All medical records relevant to the appropriate
treatment of the employee including vaccination
status which are the city's responsibility to
maintain.
H. Healthcare Professional's Written Oninion
1. The city will obtain and provide the employee with a
copy of the evaluating healthcare professional's written
opinion within 15 days of the completion of the �
evaluation.
a. The healthcare professional's written opinion for
Hepatitis B vaccination will be limited to whether �
Hepatitis B vaccination is indicated for an
employee and if the employee has received such
vaccination.
b. The healthcare professional's written opinion for
post-exposure evaluation and follow-up will be
limited to the following information:
(1) That the employee has been informed of the
results of the evaluation
(2) That the employee has been told about any
medical conditions resulting from exposure to
blood or other potentially infectious
materials which require further evaluation or
treatment.
c. All other findings or diagnoses will remain
confidential and will not be included in the
written report.
I. Medical Recordkeenin� Medica.l records required by this
standard will be maintained in accordance with section "IX
-A"
VIII. (bmmunication of Hazards to Employees
A. La.bels and Signs
1. Warning labels will be affixed to conta�iners of
regulated waste, refrigerators, and freezers containing
blood or other potentially'infectious material; and
15
M�
2.
3.
other containers used to store, transport or ship blood
or other potentially infectious materials, except as
provided for in items f and g of this section.
Labels required by this�section will include the
following legend:
(biohazard symbol)
These labels will be fluorescent orange or orange-red or
predominantly so, with lettering or symbols in a
contrasting color.
4. La.bels will be affixed as close as feasible to the �
container by string, wire, adhesive or other method that
prevents their loss or unintentional removal.
5. Infectious waste bags and containers must be marked with
either a three inch or larger "biohazard symbol" or
letters one inch or larger as "INFECTIOUS WASTE."
6. Containers of blood or other potentially infectious
materials that are placed in a labeled container during
storage, transport, shipment or disposal are exempted
from the labeling requirement.
7. Red bags or containers may be substituted for labels,
excent on those containing infectious waste.
8. Labels for contaminated equipment will be in
accordance with this pa.ragraph and will also state which
portions of the equipment remain contaminated.
9. Containers of blood, blood components, or blood
products that are labeled as to their contents and have
been released for transfusion or other clinical use are
exempted from the labeling requirements of this
paragraph.
10. Regulated waste that has been decontaminated need not be
labeled.
Information and Training
1. The city will ensure that all employees�with
occupational exposure participa.te in a training program
16
which must be provided at no cost to the employee and
during working hours.
2. Training will be provided as follows:
a. At the time of initial assignment to tasks where
occupation exposure may take place.( All new
employees).
b. Within 90 days after the effective date of the
standard.
c. At least annually thereafter.
3. For employees who have received training on bloodborne
pathogens in the year preceding the effective date of
the standard, only training with respect to the
provisions of the standard which were not included need
be provided.
4. Annual training for all employees will be provided �
within one year of their previous training.
5. The city will provide additional training when changes
such as modifica.tion of tasks or procedures or
institution of new tasks or procedures affect the
employee's occupational exposure. The additional
training may be limited to addressing the new exposures
created.
6. Material appropriate in content and vocabulary to
educational level, literacy, and language of
employees will be used.
7. The training program will contain at a minimum the
following elements:
a. An accessible copy of the regulatory text of this
standard and an explanation of its contents.
b. A general explanation of the epidemiology and
symptoms of bloodborne diseases.
c. An explanation of the modes of transmission of
bloodborne pathogens.
d. An explanation of the city's exposure control plan
and the means by which the employee can obtain a
copy of the written plan.
e. An explanation of the appropriate methods for
recognizing tasks and other activit,ies that may
involve exposure to blood and other potentially
infectious materials.
17
f. An explanation of the use and limitations of
methods that will prevent or reduce exposure
including appropriate engineering controls, work
practices, and personal protective equipment.
g. Information on the types, proper use, location
removal, handling, decontamination and disposal of
personal protective equipment.
h. An explanation of the basis for selection of
personal protective equipment.
i. Information on the hepatitis B vaccine, including
information on its effectiveness, safety, method of
administration, the benefits of being vaccinated,
and that the vaccine and vaccination will be
offered free of charge. .
j. Information on the appropriate actions to take and
persons to contact in an emergency involving blood �
or other potentially infectious materials.
k. An explanation of the procedure to follow if an
exposure incident occurs, including the method of
reporting the incident and the medical follow-up
that will be made available.
1. Information on the post-exposure evaluation and
follow-up that the city is required to provide for
the employee following an exposure incident.
m. An explanation of the labels and signs and/or color
coding required by section "VIII - A".
n. An opportunity for interactive questions and
answers with the person(s) conducting the training
session.
8. The person(s) conducting the training will be
knowledgeable in the subject matter covered by the
elements contained in the training program as it relates
to the workplace that the training will address.
IX. Recordkeeping
A. Medical Records
1. The city will establish and maintain an accurate record
for each employee with occupational exposure, in
accordance with 29 CFR 1910.20.
m
0
2. This record will include:
a. The name and social security number of the
employee.
b. A copy of the employee's hepatitis B vaccination
status as outlined by section "VII - D".
c. A copy of all results of examinations, medical
testing, and follow-up procedures as required by
section "VII -E".
d. The city's copy of the healthcare professional's
written opinion as required by section "VII -G".
e. A copy of the information provided to the
healthcare professional as described by sections
"VII -F -2".
3. Confidentiality. The city will ensure that employee y
medical records required by section "IX - A" are:
a. Kept confidential
b. Are not disclosed or reported without the
employee's express written consent to any person
within or outside the workplace except as required
l�y this section or as may be required by law.
4. The city will maintain the records required by section
"IX" for at least the duration of employment plus 30
years in a ccordance with 29 CFR 1910.20.
B. Training Records
1. Training records will include the following
information:
a. The dates of the training sessions.
b. The contents or a summary of the training sessions.
c. The names and qualifications of persons conducting
the training.
d. The names and job titles of all persons attending
the training sessions.
2. Training records will be maintained for 3 years from the
date on which the training occurred. �,
C. Availability
�
1. The city will ensure that all records required to be
���
maintained by this section will be made available upon
request of OSHA for examination and copying.
2. Employee training records required by this paragraph
will be provided upon request for examination and
copying to employees,to employee representatives, or to
OSHA in accordance with 29 C FR 1910.20.
3. Employee medical records required by this paragraph will
be provided upon request for examination and copying to
the subject employee, to anyone having written consent
of the subject employee, or to OSHA in accordance with
29 CFR 1910.20.
D. Transfer of Records
1. The city will comply with the requirements involving
transfer of records set forth in 29 CFR 1910.20 (h).
2. If the city ceases to do business and there is no �
successor of the City to receive and retain the records
for the prescribed period, the city will notify OSHA at
least.three months prior to their disposal and transmit
them to OSHA, if required by OSHA to do so, within that
three month period. .
20
€ederal' Ragister % Vol. 58, No. 23S / Friday. Det.�mt�er 4. 1991 / Rales and Regul�tictr�� 841?3
1iI.'I'ba fitaesdud
C.cr.erol lndustry
P:r! igia of tttta 2s ci ihe Coae oi
Eederil Rt�gulationt is amended as
tollawr
PART 1lt0—�l►taEliDEDI
&u4part 2—{Atrsfttdldi
i.'Tb� �eaaal tuthodt� citation [or
.ubpact z of 20 CER pad xliio continua
to rtad a: folloi+yt and a aew citsttoa for
S 1920.103q U added:
Aat�ty: tiea. � a�sd �. O�p+tioaat
Safary► �ad #itatthllet.3t U.lt,C dSSS.li57,
Seurtsr�r o! Uboe'� Oeden Na. �i (�e FR
Gs1�. sas (tl E1t sSGdt}, a� s-ts t �e Flt '
�3:30j. at sgaliubta tad 20 GR put 1ni.
. . .. . .
S+caoit iviolo�o �t�o Mswd wida �0
US.G �.
2. Sectfaa i�203o b.�dd�d ta rs:d
as fotlowa:
? � tltato�o Moo�ome!"�tl�o@«w�.
_ i.lscQ,a+►audA���oatfcn.ihf.
� �ectioa applia to ocacpattoaal
��x� un W btood orotttet gatsatia!!y
. intectioas aw�tufats a deEtnad b�r
na
P��Pb @ at this �diod
ib) tTr(le�f� Fa of thts
secttaa tho #oltow#a= ��i�ty:
w#a
itttlstantSter�re,ary►aucaas t!�
As:lNant Secntar�r oi Lbor for
Ck�a�stloeal Sai�tqr and Healtl�. or
de�!�nat�ed teptt�rtnt+tKv�t.
Bload �eaas hmmaa 62oad. humau
biood coa�poatab. and product� made
irom human bloa�d.
Blaodbanu Pathoger� aieans
Qatho=mic mtarcwt`adxms that ut
pre��at ia huuiaa blood and an cawt
di:cas �t hu�aas»The:e patho�eas
include. but an not Ita�ited to. iupatitv
8 We� (I�IF�Vj aad 6a�s,a '
�asmnaodetic�ss�cy Yi�ut {i�IIYj.
G7lnfcoltnbo�n�ztory�e�as a
rros{cQlaa whseyr dla�np�tic ot other
�rteaia� ptoadnres are per�a:ned ou
blaod or atha pateatlaUy Mi�cttow
•.m�tterleL.
Cantamtndtsat msut� ttse preieaa or
th� r�asoaaWp aatldp+�ted pretae►c� ot
blood aratha potsawliY iaisc!!ow
m,etaiett aa ta ftem ar tsufaar.
Conmm�ieaa+dLa�ardrar� �eaa�
lanadr�► *rhich 6a= beea taited t�rilh
btooa ar athsr poteatisllr tufecfions
esurtuial� ar ma conWa �haept.
c.o�c�mutara�sharps meens:nr
am
coatamituted abject t3�at c�en p+�netratt
the �ktn mcludin� but npt Um[ted to.
aeedlt�.:�alptb. braiceo �la�:. bcolctzt
eapiliary tnbes. aed �xpa�ed tads of
denal wierr�.
Qrcoat�rlrraUon meas� tke afe of
physiui o� d�emicai maans to e�eaeovr«
[nactivate, or destroy bloodbocne ' f'eeioaa! Aroltctirr Equipment b
pstho�tas on s�ariace ar ftem W the speciaiiztd clothttu a� eqstiptnent woctt
potnt Mhen they �r� no langer c�pabla by �rn employee ioc peatrcUon a��inst t
o[ lran�miiHng Infectleus partfcles and h:xa�d. Geneni work clotha (e.�»
the �arfaca or item ts rendered sate far uaiiorm�, piats, s6isU ar blass:es) nct
handltn=, we. or di�po��l. fntended to funaUaa u protation
Dir+ector etzeans the Diteetor ot the again�t t kautd at aat cansidered to
National tnstituta for Qecupationai b+r pe:sa�t pratecsivs equiptuesi�
Satety and Heallh. U.S. Lkpartment ot P�oduction Focility autw a tacility
Htaith aad Hasnsa Servic:s, or engaged Sa iadustc#a!•icatt:, !az*e-
deti�neted tepre�eatitfv�. vaiumt oc bfsb coaunttRt#an praductia
En�ineerin� Cantrols eae�ns controb ot HIV or F�V.
(e.�» shst� d�poes! coahtaet:. �eli Re�ulQtsd i4'ast: taua liquid ar
ihe�thin� ne*d1eRj that i:otah or eemi-iiquld btoo+d ocotkapotrdti�Uy
nmo�� t�►� bloodbornr patho�s tnleetiow mateci�la eaataeai�ated itea.
huard hom tht waricplsce.. that wouid nlea:: btaod at atlesr
F..�porarwr Ineidsnt me�a� a sp pnts�tiaAy tatecUaus eaatsriai� ta a
eye. montl�.. otMr taneowt maabn � Ilqntd a ami atd sta� It e�npe�+uc
noa-intaet ikin. or pu�eattral a�atad iteaz� thtt:n ���with dritd btood c
with blood or'at6�tr podentiaUy olhiec pateetialt�► iafee#on� QuceciaV
tai'ectiow mat�dalt dut t�mlb �n the xnd �re apabUt o[eei�t�E� diese
�erfo�.aa of sa s�toyee•s dn�. materist�t d ksadlit� totttemfaatt
te
Nartdwnxhlrrg Faeillttts me�eu a �h�cpr. �nd pa lo�icsl aad
facllitp providic� aa:deqnate toppip oE miaobtolo�tal wuta caatat�ttn� bloc
runaia� isatebtf wata. saep su��d tisqis or otltcr pateaNatty iafectEosut m�teriai
wn tow�b a 6ot air dryins m�chtntt. lt�s�anch laborofary eeiaas s
� t,tc�rretaaf Xaaltlraan E�aja�iiaerol b a laboratorr pcatnc� a a� ra�aec6
ptt�on wtaaa te�ti�r Wsmitt+�i+�eopt o[ iabarstary-ttalt �totestb�of HIV or
prtctia allow� bl,m or hts to HSY. Reteanh labontada aaar
iadsFeisd+tatlY perform tl�e activitles praditcr l�igtt �trsttaas ct HIY a:
ml� �' P��Fh i�I H�patitu 8 i�3Y bnt tiat int tkf rata�as fwmd ia
V�cr�utioa aad Pott� ptodaction fadlifta:
Eratuattoa �ad Fotta�ap. Soru�arladividrral mesas say
HBVeeeeuu hepatiW 8 vieza. tadtvtdwL Iivi,� adad wl�ae btoo�
i#lirm�an� hamaa i�anaod�tHdrnc�r or oth�c potentiaU�r [attdioas materLa
virus. aur be s saar�e Qf oee�patloaal
. OaYrpaBonaJ �Eacpotan suata rqc�oaurt �o !ht tsn�b�st: F.��ta
rea�oasbl1r aatic�ated �iCia. sy� iaclnd�. bnt an aot Wo#ttd to. ho�pl�t�
mncoss: attmbtaa+� or ptnaterel aad c?kit�ic paWatx ttkab ia institutic
ctn►tact wltb blaod or other poMaB�Uy !ar th� developcaieataltr dtubled
laf+ectlow autesfaL that may r�r�talt 6rom traama victim� dtenb o� d� and
ths perfotm�et of ea tmpioyrr's akohal treat�t+tat fidiitit� safdeati
dutiea. hospioe�t +�ad acusMf home� i►nman
Cttl4trPottrittallpla,fscltousMatstr"a1s remeia� aadtadlvidwb �o doneta
�� . �sli btaod a bt+aad �ah.
(i) T6�r ta� bnmaa�bm� sadlis. msaas tha w. oi � p6y.ia
ssmsu. r�i fe+�taas. or dumlal Praudort�b dtstro�► all
liaid syoorid Said. ptenrrai ltntd. microbtrtt lift M�is�iOi � nsi�ta
p+�rlardl�l II�ld»pritaa�a! flatd. bact�rial eadapoces.
smt�fotic 8atd. t�elfra fa dsaW U�rfrtualArr�aal�rs it s�a agpra
praad�ura. �ar Mir !t�[d tiutt b to iatecttca oontra�.l�arot�dict� b th+�
visibtp coatamlaated wdth blood. �ad all caaapt o{ Uatw�al Pncanttosu. all
bodlr fhtids ia atwticas wbect.lt b_ humaa btaod aad arWn h�maa bod�
dti�enit ar impas�ibt� to ditrirr�attat� ttutds us Mat�d��t itkaow�r ta b+r
betwesa body tlnidx • � Ea i�IIY: H8�1; �d-otlser-
(2i My' a�ixsd tu��r ar orxaa {oth#r btaodbotas p�tti►apax:
thaa latact �ki:+►) hom �► hnman (UriaK cr Wor�c Proctiar.Coatroli mam
dead� a�d coatrob Ihat sred� flut-Wcelthood ol
(s� HN-eoatsia� a11 at tt�aitw acpo:une b�r altsrl� tbs �r iry
CUltans. e�Raa cult�e+r. aad HN- or which � tuk b pe:ior�ed ie:�»
F�y.coutelniag wltnrs medfism or other ptah.l6itic� ceupQieK of ee�dle� by r
•atutians: +ead bioad. or*ans. ar atiKr tw�o-�aaefrd t�rc�esiqns},
tlnua tmm arp�rim��ntd arnlmals ,,,4c�Cpar�ont.��d�d�M-(�F�A�un
iateeted wlth HIY or HSY. C'oatral,Ploit. — '�i'�W
Penrttirr+el raeuss piereia; eaucow s wit3� acugational
c�embruxe� or tk+ �kia baerier tl�rou�h � txporan a� delined hY W�Ph K�
bit�a. cutt. �ed ibr: i�oas. �� F.zposc�rs Co � Fl�a de�i�aedtto a
0
6liTa • F�dml Re�ister� J Vol. b6. Na 23S / Frlday. Deaiaber a. � 1�1 I Ru1e� and Regnlattoni
eltmitt�tt or a�tn(mtu anployee • (t� � gnd �i�pr�t�p�etl� (bc) Fattn�, drWc{n�, an�okie�,
ex {pw� ••• _, ocntroli. (i] F.�e�aad ivork � co�metla a lIp balm. and
I 1 �� Ccntrol P1an shall pneUa oontrols shall wed lo bi n� ooneaa ka�e..n pe+o�lbl�ed N
cont�in �t k��t the (oUowirt� eleeaenta: elimlcute os mtaiadzs �mploye� work arta� what tlurt b � rasoaablt
(A) The expo�un deteraifnaUon exposare. When oaup�tiorul expo�un Ilkelibood oi ooaip�tlonal
reqBlrod bypa��e aa met�hod of n°'� after iastitntioa oi these (x) Food and drialc �haU a! ot�be kept In
()17u schedul � d coatrolr. per�oaal protective equtpment refrt:entots. freesery. �helves. ubinets
Implementat(aa for para�rapht (d) rhall �lso be n�ed. or oa conatertops ot beacbtops wher�
Metbods of C�riiauee. (e) HN and �� ���� �� � blood or oilsa poteatlally inteetlow
i�V Res�ardi I.�bantoda aad examia�d and maialataed ar replaud autai�l� ar� praeat, •
Prodncttoa faalitta. (� Hepatitis B � a�� �� b��� (x� � p�� mvolvtn� blood or
Vixinatioa and Pat . .
E� alu�tloa �ad FoU � � egidWtaha. otha poteatlaUy fnicetlow malaiab
Communlauaa olHaur��,�io �gn �►Ployas tball provide �hall b� paio�aed tn •ucb a manaa.� �
Empioyee�. and thl R�eoedkeepia�, ot ao�uaiW��dlitla which ars readIly `o mWmtu rpluhi�. �pnYtr�.
tbis �tandud aad P�O� W� �ad �eaeratloa af droplets of
of o�inumstara nrsla t6t walnatka •� W�a pe+ovisian otl�aadwi�hin� , tbat � -
fid$tia i� aot i�adbl�. tbe emPlora (�? 1�� p�P��l��f �
iaddeats at req�dred��hy=ra� ahaU proride dtha aa appraprtate blood oe otha poteattally infecttona
(A(�}(i) ot tbtt �undard. aatlt�haad clsaaia in eoajuactiaa mataiaV b prohlblted. •
(iU) Each empbyer thdl ea�ur� that a wtth clath/P+P� ���� (�W��� of 61ood a etha
copy oi the Expo�ore Coatrat Pfaa ts 6aad�d�anstr�� o�weHlettei �naede. pplacad tn a �oaWaer whte�h ab aball be
aece��ibls to tmployen ia accerdanee �
with 2� CFR i�i baadt rhall b� wasbed wlth tap aad leakap dueias oollecHon. haadltas,
(tvj Ttis Fxpotm��t f�trol P1aA shall � wata u rooa u l�aalble. proau�. �ton�, traiupoct. oc
be revkwed and npdated �t least ������� theirhaadi that t61PP� _
annwll and wheaereraeatwy to (A) Zht coAtaiaa tor �tor�p.
reilect Aq� er modl8ed tatict aad teip o: u �oon �� iu�ibN after tran�pat os thfppias thall be labeled ar
. proeed� wi�ttch Jfeet oe�vpatloaal e�aeord of i3oves ae athapsr�oaa! e�lorooded aaooedta� to para�rapb
expoturMnd to eeike! atw or:svised �'°� �F�` (�(i}(ij aad elaed prior to b� ttorsd.
employe�iHoas with occupatlaaal (MI Employas �hai! eaanre t6at traa�pacted. or thipped. Whea � Iadliq
�� . smpioyi�s wub hatidi aad anyather uWius Uatveral Precantton� fa the
(v) �e F�cpo�ure Coatrol Plan aball ���membr�ae� �rlth �wataa� eo�l �iorood� o��tped�m�• � �o �1�t/
be madt �vailabt� to t6e Asditeat imm�diatal a u rooa u Guibla
S�es+etar!► aad ths Ditsctos npoa reqne�t Y n+auarf �i w�ded �talaa�t art
• fa . .. ioilowia� eoatad oi wah bodr arsas x�nts�b u �oatatalns �pedmeai.
2 di �.. vriiii blood ocothapoteattaUy 'ib4 e�oemptloa oalp applla �Ds �neh
oy aa s) with iaie�tloas mataialr. • �P�d�aea*/eoatataer� temaia withta tbe
ocwpatioAal u de8ned by (�►H1 Coataminated aeedla and otha faWtp. L�betie� oreolor�oodf� ia
Pata=rap6 (b) o tht: �ecttaa �hall ����d thacgt aball aat b� bsn� aaordaa wltb par�SraPb (�H�) f i) u
prepars aa expaure determin�tlon. Thi� �PP�• ����Pt a� noted la reqnired wbw �ach ipecimea�/
exposnss determinatlan ihall contafn P+�'�i�P� (dxZll�1(A) aad containas leavt the fadlity.
th� follow�in=: (d)(Z1(viij(8) belo+�r. &heartn� or (8j li ontstde caatamia�tlos oi tb�
(A) A Wt ot all job elu�utlaa� ia ��i oi coataminated needla U pri�ar�r caaata�r oocur�. �he ptimary
which all employte� ia tho�� job P�6ited. contataa �hall bt plaad withln •
cla�dticatloas ha��e oxnpatloaal (Al Coatarniaat�d aeedles aud other seeo�d coatafaa whieh p�wnb
expowr� cont�miaated aharps s6all not b� lealaN d�V 6a�. proaufas.
(H) A ll�t of (ob claaifiatioess !a �m� or r�mov�d ualsu tl�e �tora js..traaspat. ot �hl�p�aad fs
w�lch �ome employea have caa d�moa�tratt th�t no l�bded or ealoreaded a to t6e
occ�upatioaalacpa�vre. aad altaaatlw b leadble ot Wat �ueb requireca�ats of thtt �ta�dard.
(Cl A lJ�t ot W tulu �ad procednres �ctioa b rsqs�iired bp a�pediie mtdical (Cj U tb� �p�desea eonld p�m�m th�
oe =roup� of claulr rel.ted a,k and F�du�. Pr�a+uY eontainer. th� p:imary eontatner
procedure� ia w�tch ocenpaHenal (81 ��FP�i a aeedls removal shaU be plaad wttbia a teeaadarp
� exposnre oau:s aad tlut ir� paformed mwt be �aompii�b�d-the+ea�h.tl�uu:oi coataines whtcb b pua��t�at W_:
by e�ployeu IA job daaHicatloas • a mec6an[e�! d�Wcs or a oas-haaded addittoa b tl�s �bow el�aaetesistla.
H�ted ta aceordana witli th��pzm�ioe:s • tec�iqna (�d�r) Equipaseat wbieh may beeom�
of paca�raph (e){2ut)(H) oi thfs itandard. (riiij Ia�edtatel�r or a� �ooa u contamhuted wit6 blaod os otha
(ii) Th[a axpo�ure detaadnadon ahall pa�ible �fta uss. contaminatcd goteAtlally iafectlaai �natatal� ahall be
be made witheut re�ard to the nse ot reuable �turp� �haU b� plaad ia • examiaed p�ior to �erv[cle� or �hipPi�
pestonal protectlw eqnipmeat. appropeiat� eontaiaas natU propaly and �haU bt decontamicuted a�
(d) Methodlt ojeaomplionc�—(�) reprocetud Tha� eoatatriers ahall be: nea:ary. anlas tbe emplayer ean �
C�n�rn!—iJnivenal precanUons ihall be (A) Ptiusctun red�taa� demowtrat� that decantamination oi
obarved to pce� ent coAt�c1 with bleod (B) Labeled oe coloreoded ia �uch tqnipmeAt or portioaa of sucb
or other potenB�Uy inteeUow material�. aaordaace with tht� �taadatd; equlpment t� aot fe��ibla
Under dreurastanas (n which (Cj Leakprooi oA the �ide� and (A) A readily obrervable label In
difterentt�Uon betKeen body iluid types bottom; �nd accordaau with paragrap6 (�J(1)(iJ(lij
fs difitcult a�lmpoaible, all body tlutds (Dj In accordance with �he :: �hall be attached to the equipmeAt
� th�i) be eoniidered potenUally rcquirements aet forth [n para=raph �t�Wy which pariiana temain
tnfec�ious materfalr. (dj(�J(I!)(Ej for renuble �4�arps. wnt�miaated.
Federal Regi:ter j VaI. 58. No, 23s� j Fddsy: December 6. I�sti j Rutes- snd= ReguLtiaisss 6�
�H� The tatployer shall ensute that
tfii+t icdoratation ii oonv�yed ta ai1 •
aCiected employee�. tha �ervidr�
� rtpts:entativs. �adlor the manufactucer.
�+r wppropriate. p�tor to handti�.
rtrvicia�. or shippin� so th�t
elae�-w�t� b+� ts�:s�.
-�(3�� prateeth�e �qn[pm�a �;1)
expo:ure. the t�mgla}�ar thsll pravide. at
nc eo�t ta tht employte. apprapd�te
penonal protedivs �quipment �ueh a�.
but nat limittd to. �18ve� awn�t.
I�boatary eaats. taa �hi� oe ma�lc,t
�nd eye ptottesioa tnd mouth�ieces.
� retusdbtba bt�podutt m��3cs. or
other ��entilatiaa� deviaits. Pertaaal
protetttvt eq:dpmea� wiU be caastdend
♦ "�PD�P�t!" a�r if it dOt! Rtit pttiriit
blood oe otba poaaaaUy tafecuow
materids to pest.t5raa�h to orreac6 thE
emptoyei s wotic dathsw strsetctothe:.
underSar�asaU. tkW. �yrs. month.. or
ather au�s membcatets uadsr t�ot:nat
. condttiatu of uss aad foc ths dnratiaa of
time whicb the ptotect�� e equipmeat
x iti be wsd. , . .
. (tij vt�r.'i'bs smptoyer iha�l ecuuce .
that the �mployee aa� appropriate
• xraoast pmtsctive aipateut un�tt*
. ihe '� e tEwvri�t th� ten toy,+eM
i� p
r and bdeAy dediaed to u�+e
gsrscnal pe�ats�ttYe eqnipmeat whea.
uader rare aod sxtraocdtnary
etccvautaaaca.lt wa� the empioyn'*
• gmfeuioasl Jad�tnt that ia tite
rpedti� Eoswwe ib we would bave
prewated th� delivery ot he�tth eare or
publie safety urvice� cr wou.td 6aw
pa�ed an increa�ed 6urrd to th� i�fety
ot the rrotker oi t�-worksr. Whea the
tasployte ns�t thit jud�tmsn� tht
C�i'CtlII!l�tRC!! �flu b! �tiYNi{Slitd �[Id
dccasatatsd Ea aa�rida !o determine
whet3�aehan� caa be iastituted to
preveat �nneh ocamaan ia th� fntnne,
' {!!!) /i�ctsssibilit�r. Zbt aaployer s�al1
a
� eniars t!►at tppcopriate per�caal
protectivrt tqniptaeat tn tl�e �tppropciate
', , =ise: b ertidillr scauibte ft the
� rroriuta a� ts #�nsd to ta�ptoY.a.
:HYpoaUet�eatc {lore�, �lo�re Uiea�.
gowderiess��ra..a otha simtlu .
aiteruaeires �b�allbt�readily tcteaibtir
to tho�e �mployea wha an aller�tc to
• tbs �laves�soetnalE�r pt�orlded.
th) �.is�utsrie�.s�d
' Q�tpOfi�.�lf �Atp�Oj/!t' �� C�fi�1.
launda. �tnd di�pose of ptcsoaal
. prot�ed�rt pnlPmes►t errqeir�ed bY
� paca�phs (d) aad (e) ot thir �taadard.
at aa anrt ta th: smployet ,
i (r� Rspair and Replacsmtnt� 7hs
�mp oyes ah�l! espair or ceplacs •
p+tr�ana! pra#ectiv: eqai� t �s
aeeded �o mat�tatn itat eUectivsne��. at
aa caat to We �rmpto�►�. -
.� (vi} U a iarmient(t� b peneaaced by
� btood oe otlue potsnti�ity infee#iout
materiat:. the;xraieat(:} �hait be
remaved tmmediatsty ar ss �aaa a•
fe��iblt. � ' ,
(viil A!t peaonei protatIve
equipmeat �hait bt rtntoved prtar to
le�vin� tbt watk �caa.
{vltl� When ptr:o�tt grgt�ciiv:
equiQment is recaowd it ai�aq bi piaced
ta an aPproPriittdy daf�eahd �roa or
contsiner for stor�e�e. w�ehie�g. -
decont�taiaaNaa or i.
t�l Gbwa Gtow� U b. worn
whea i! caa be rta:anabty autkipsted
that the em m� haw I�aad
contact wi b ood. o� potentiaUy
inf�ctioas mateda�.m�t.
membaaes, actd aoa-lntaet aWa when
pertocmi� w�adar �axa procsdures
sucspt Mts sp�eci8td tn �era�rsp6
fd1t�K�H�h and whealundltte� or
touthir� eontamfaated items a
�udscs�r, -
(A) Dt�po�able (�ta�ta we) �lown�
�tuch ss,r cal or txaadaatioa�aves,
=�dl bs rtp�ced �: sooaas practical
wh�a amtaminat�d ot a� woa as
f*t:ihlt !t tht� ste toto. p�tated. or
w�sa their s6iiiq► to ivatttoa as a
bwrria b eo
t�l ��� !e� �cse� �lctis:
f�U Aq� wartbtd or dttantamiitated
r� n-,�._
tCa utiicq► �toYa m.y bt
decoataminatsd iorre�nu tt tIu
tatesrity af the =love b not
�ratnis�. Howsver. tke�r mnst be
dueardsd ii thep anr axaeic�d. P�elin�.
tnr�. p��actnred. a exhibtt otlur �ip�s oI
d:teriocstfoa a what tktir �bllity to
fuactiaa u � baaia b �
(0I 1f aa aaPlayer M ��i�1lmi�
btood �Oaatiaa aaht �a #hat
rautin�e Slovin� Wr �U pbdebotomie� is
aet aecassarp thsa Uu smpl�oyer ahaU:
�(�I� �Iaw �wiWble to ali���
a�aab�riees•wbo wlth to sue lh�m foi
a�s
� � Not dt��tl� n�e ot�loves
��1t�iq�� ��wsd foe
{�a��apta�es hs� wts.
�tci�es.or oth�s brea�Csln hl� oc ba
skia:
(ItjW�sn @u fa�ployee-jad=es tl�at
hand caatamtanatloa rwith bkwd may
oassr. for �xampk, wlua pe:fo�uir�
�Ladiridn�a�d� aacoop+tsutiw �ro�ra
(llli Whsa t6s emplaye: b reaivies�
tre n,� i�� pl�ebotoanr
(xj n�Ma�ics.�n Ptatectlaa» and Faa
Shf:ldit. Ma�ks ia c�btae!#oa wfth ey:
protect#aa dsvius. tnch u�tit or
�ta�str witb salid �idt tiiirlds. ar cltin-
ee� taes sbield�. �h:!! bt�raca
whenever ipia�hss. �pny� �rpattsr. ar
dropltt,t of btood or ot�rt potentt:liY
infecUow uu�tatats eaay bs �ener�tt
and eyt. no�r. ot tnawtls oonuminatic
caa be rea�ttbly arttidgaied.
(�il Cawat.Apcon�. �nd Othee
�otective Body Ciethia�.Apptoptial
protectivs etoth[t� �nrcit ss.b�ct tiat
limited to. =ovacu. aptoas. lab eaib.
clinic j�cketi.or�trdlluontets�ca�e�
th:U bs wam i:t aecp�ta#iaaal s�cgo:i
tituadotu.I'he typ� rad dttactedll
will depend ay� tb�►tuk and de�re
txpastst� antidpated. --
(xii) Sur�ical upi ae hood� and/o�
•hoe coven or boob �aU b� wom i�
instanas whtst =tatseaatst�Fuation
ta�oa�blY be anNciif+ttsd (t-=»
aut� � 4�"�dla sar�ttYi•
Ce��Ral..
Em '' es�+�!!ae t!� ar+oe:
is tn�tats�ttd ta a t3ssn snd stuitar
conditioa. The smptq�rss�shatl detea
aad impleaatat aa ap�rcoprT�te wriU�
:chedute iordsani�aa�azetttod ai
decaatamin�t;oc� bated npaa the
locatias� withia ths t+�tdltt}. tgpe of
:orf:ce ta bs ctsa�ed.t�pe of sail
pnun� at�d � oe ptoaedures bei
pedoemed in t!u ac�e�..
iii} Att e4n%paetat sad ��rrfrona�er
aadd� ated aMr+ooat�etM
biaod � oti�+es poMsMldi,r��fectiow
matrtl�rb.-
�A� Coatamfasted�waic ttufica
b� dtamwainstsd wit� aa aPPi+oP�
diitateetant+Mlt�r eaa�lsttoa ot
pr�a�lnrs:: #�mediatsl�ra as �ob�s
ieidbte whw aufsca ar� overtty
conta�alnated a aNber aar �pW of b
or other potsntial!y iafectious m:te
and at the end ot tlut rvocic �thift if d
,urtaa auy baw be�a�e concamtc
:iaa ttee ian �ts�.
ie) �oteettvr��e����weL as
pimpeMonsiy�badctdabtacbeat pa�
�ued oa eovrr and
eavirar�saul�,n��slurU be
rsa:ovsd aad rsplsat� as soaa::
tea�tble w6tat thq beooms oveetly
conttmiaate�i or at tbe ead ot the
worktbift if Lbss►msr lurt becamc
conutmiaaded�dadee�-Ihe�t6tt�
(Cl Atl bta�. paW.aas.aad sten
r�cspudt: iattaded:fctreutse wi�i�
haw atea�aub3��lik�tl{boad [or
�ec�mt� �atttamltt�thd with bloa
oth�r potsatWlr fctfediou: matfrit
�ball M icupreud aad dsaaatamir
on a schednledbaaia anc
ckia�ei�ec�staa�tatsd
Immtdiately ot u s�ooa as ka:ibl�
vt:ibls zoatstNaatiaa.
(DI 8coker� �asswa» w#�#ch ma
eoat�miaated-thaq ewot be plcked
ditscltr-w#tb tl��lw�da.it:tut! b�
cie:nntd np w[ns msr.haaidtt mea
a417a F.a.ra# R�s.r 1 vd. 5a rlo. 2�a / Frw:y. necember a i40�c I Rak:.�d Regal.tloa�
wcb �� � bta�t� �ad dwt pn� lo�� a�
!"orc�. -
e��nuea�attd Mrt��bio� ot�
pateaUaly bJsetfoa� �utaiaM.�bs11 Ao�t
M sicred ocp�rqc�d io a� that
req�rts ampia�n.s a rarb b�► Ms�d
lnto tl�s aoats6a+�ss �ri�+s tb�aharp�
bavt �����
�A�C�osam�s� Shaepe Di�c�rdin�
and Coat+daa�eat (1) Cae:tamiustsd
•harp� �ball bt diteard�dbam�dtat�ehr
ot a� soos as kadbte fu oontab�as tl�at
��(t� Claabl�
(te3 Ptmd�e t�ttaa,�.
�tifri L+edc�e+ootaas�is�d bott�
(fr} Lebel�d txaa�or�eaded iA
tl�t,s000�d ��wYth p�d�f�li1ii�I �
tz} Dwric� ats. a�Gts.tom for
aoAtaaai�►sied t6at! ba•
t� Esdip a to psr�umel aad
2asted,�s e.�e ss h fa�ibje to the
tmmediatR ace� wirert �ha� sre nied
or ean b+e rs�wa�bly aattdp�t�d to be
fosusd (�.�. tatardrk�k
,�nd� Mwdtaiaed �ti�izt t�u+oa�aat n�
tiu'j Replaced ronti�aefy sad aot be
wllowed wover£i11.
(1� Vti"h�i�e moirfu� aaataii� Qt
contuNtz�ted �Fu� fc�o� �bt are: of
u� the coataiasn aba11 b�
(lj Closed la�.raediat+�ly griat ta
rema��si or r�pi:aa+eai t� ptsvtat
•pilla=e a pro� ot eoabatt durt�
ba:�dlia�, stors�a trat�a�. ot �l�ippi�
(ir3 f�Saced itt s ftca�dsry t�tjttiu+er if
leaica=e Lt potr�ible. The �eoo�ad
conuiner sisa!! b�
t�i C:tossbt�
(B1 Ca�utructed to amtaln all cantmb
and pnttent ltaka;s etnrht; htadlia�.
Rtars�e. huuprat� or ta�i
ta � �D ��tJ{tj at thu sta�
t�t Reasabte e�uutaMers skali rot ba
apcned. emptted. ar cleaned maanally or
iu aulr ot6sr auu�a whfc� wonld
expo�e aapiayea to ths eialc of
P��� �f�Y
t8} Qi2ser Rt+.�erlased Wast+e
Ccntatnm�+t(i) Re=aiated w�,�te ihaU
bt pl�ced tA ca�atainers.whicb ur.
�t} Cto+c�bla�
(/,7 Corate�rcted�ioa�M�6r�HroMMenb
•ndprevene k•k.�s ot fiuid: dn�a�
hsn ld in�. t#ors� its�sport or shlppfaF
(1Ii� Gbekd ae cola-eodtd ia
accordatue with Pi�F�Ph iiHik� thts
:tandard; and .
(!vj posed pdor ta temav+�l to preveat
•pil�ase or ptotcwbn at conter�b durin�
has�dZitr�, •+�ss� trsn:pori. or thiPP�M
(� lf oal�ide eonh�aiaatWa of the
de
re�ula/et! r+nNroonhMer acc�tcs, it '
u
Nbalt b� �Mo�i b a �r�nooe�d oonh�a�er.
The secoa�d ao�nh.En�ar � 6re
t1j CtauM�
(i,7 Cosatro+cl�d to oa�aiaM �II aonte�b
u►d leala�s oi Quid� d�
baa story�e, #e�spa:t a slsi�p�t�
a (il�����i� �
tbis t#a�das��
(h'I Cxad pdato temoml !o p:r�rteat
handit�t�, it�e�, tr�o� a�l�p�.
�kill bit����tpDNcubls
teptl,�tiaat.ot ibt i?a#bd 8ttte�. St�ttee
aad Tarifta� and polltlul�
�abdiYi�ioor+oi gtat�ssadTanftcries.
IAl Coat�smin+ at�d laaade�r �}�aaA be
A
haadkd ss �itl2e a poaibte with a
lamndr�r �� � a �aata�tn�e�riz d
st the 1aaHaa wh�rs ft wp vfed a�d
•haAact be �aat�d or iiased ia th�
foutioa o! nas.
t3I Goatsiaiostsd taaa�r �aIl b+c
pl�ad sod traiupactd !a bip ot
caatainas labekd a a�lorcoded ia
sccardanot wftb P�P� %1�1ltij af
this �tu�d�rd. Wb�a a faeWq ntllises
UnEvensi Prsce�a+t ia tkt I�EAdtin; oi.
•ll ioited taande�. alt�xaatiw� �b�ii� or
colot�codins b�tfi It peemiU all
employe:s ta t�e �ooataina�a
a � a��� � wit6 Uaica�ai
PnunBcaa..
�3j w�sr�sYa ea�taa�ivats3 la�dry 4
wst aad p�au�b a nasoatb3a
fr��m�b � ce�sh �ia�
•haU be pl�csd uid traa�pated in ba=s
or eaataiaers �►bith pn+remt wak-
throWth� aadJ+a� kaks�s oiftuida to tlse
exteriot
(Bj Tt�s rmpo �a :bari ernnrs tHat
�mF2ares�w3� rsoeattctwitlt
caatatNaated lanadry wue protectiw
_� � otbaag�r�+cpefate pasoaa!
(G� When ��
Wh A
caatamt�ated Isardt�r -�ite ta a
�ss�d itaiiqr �risW� doa nat ntlEiu
UN�y:r�al Fr�anetaaMr iA tbe h�adltte� of
alI Iane��r. t3�e tadlit�r �esterat�n� ttis
ooat�miaated tauatlrymntt piats �uds
laaadr�► tn bap a exmWaeca which a»
Iabslednr eottx�oad+es� #�t:aardsr►ee
«��r�•,�c�c�x��.
t�) i�'/ V or�d XB Vl�r�ancb
t�b�ahtto�riirt andF�+adSwdlort ii�ilitFe�
t�� rt�c. p.�.�pl! MppIIH i0 TdlMt'Ctf
labontode� +iad on ladUties
eag��ed fn tht c�ro+�sctia:s.
eonceatrattoc�. experimentation. �nd
manfpn�latlan ot HN u�d HSV. lt does •
not �ppty ta tlinicai ar dia�etostfa
Iiboralo�st e�np=rrd sokly.la th�
a�aly,�is o! bbod. tHtva.cc organs.
�e�e �i�eatR sp�}� !q sd�Itba b
t!u otb�c�ts d dys aandard.
{3 .Re�at�e }Sbae+��taeia +�d
ci llow� � a6ad n�et t6t
(i} Stat�dtrs! mica�at�oio�icat grsctica�.
All eNp�at.ced we.tr �b.0 dt6erbe
ind�ualed a deooatsmf�ebd try,�
affecltrei�► des�v�r� W�ood�rt� �
� (fiI specfat prst�..
(A� Laborataqr do�rdtr� be lcs�p�t
doied �rbeawoeicicr�vfa�HIV a
i�V t�r ta pxop,ets.
(H1 C.oatamdastsd matuit4 eh�rt ars to
be dscoatam#aatdtt s�ide s�rap ir�u
t!w iroetc ws d�a�.M pl�ced ia •
' am�ab3t.le�kproo�xabded o�color�
eaded caatsiaer tDat u eia� befoss
bei� t+ea�ored f�e the �weic ma.
�(CI Acoa�r to t!►e waic ru�a d�all be
�atied #a aat�aeis�d pa�omt. Writtsa
th
s�b1a� w�oal�pa��oas who
bave bss� edri:eti of the pottatid
bkhasard. wbo mset sAr n� �►
nqa�tmente, and who an��r �ritle all
tatry aad sx## �toasdn:ts �1t t�e
allowed to enta ths �rork ar+�a� +�uad
aniaz�et room�.
@j W6at� ot�apoteatisi� iafect3ous
mater4b a� #aGct�ed aalau4 �re
m� s b�asa�w� � ent
iaoo:p�oratb�.tl�e nmir�r�a1 bbh�sard
symbai s�aA bs po�tt�d oa atl acceu
doarM.Ib� b�s�rd wae� efp� �tbalt
���+ wnR�v� t�l(t�u] ot tht,
(E) Ali �c�irritles i�volv� otbtr
pottatially �nf�tiou� autaiab �hal! be
coadnetsd ia bicia�iul ufst�r ubinets
or m,ba phyiria3�c�oaeaiumeat d�wtces
�+ritbtn tl�e caatalcu�aat mc�dnla No
�rark tirith t6�se ot6+et pa#eatiaiIY
� � � �ball b+t aoMtvcted
(Fj Laboestory oaafs. �cr+ra�. smocks.
aai[anmr. ae� otber��;p�copriats protecsfw
ciotbit� ahaq be �rt tb+e rrork eeea
u� �� raoms. Protaetirr dathi�
�haU not bit Mro� a�Utde oi ths worlc
ans tr� tball�b� dsoatt�tm�eatet!
befo�trt be�l�n�de:ed...
(Gj Sspedal ae: s6a11 bt tatun to
avald kia aaatsat wittt othtr pal+eutlally
tnfsctionaxa.teriatr.�Gtara.bali b�
wara wha� 6andUtq iniecRed anlmal�
and whea �oai�irt� buesd �oatact vrfth .
cther potsau.tt�r batec3iont auceri.b a.
unavroidabls.
{H� Befart dts�aat dl wa:te froen
waric ana� ud (ram aniaui eoomM rhaii
etthes be iadAerated ot decoatan�tnated
by �t �aetba� Eucb �tt antoc3avfna knawrt
to eftedhety datray btoodbome
p�th,o�ar�, -
• .�. . � �� .4 � w r .��- . . ... ..
; Fedeal Re�i�tar / Vol. 5g, No. 23S J FridaY. D�camber e, 1991 / Rule: and Regul,�tions 641'
(t� v.cuum Uaes �haU M gcotected
with ltqutd dtstntectant trap� sad hl�h-
efticieneyparticulats a{r (HEPAj fltters
o� titten o[eqntvwleat or �uperior
eflTclenep aad whtch ate thetked
rouUatly aad metntaine+d ar rirpt�ced �s
aeceuary.
qj i�ypodsrenic t�sedks and�ry�a
sh�tl be w�d oaly for p�eres:te �i
w
1nl�ndlatserd apintba o[ �a4dt iromi
lal�ocatory aniaiab aod,dfa�
batdrs. Qatr atsdl�'iocki�i s�in�s�ar
necii� teais ia to ths syr%�t}:balt be
wHd ta tbe ia� or uptratioa oE
othes poteatlallr iatedioa� mtt�{�la.
Fact�me+atntioa:h:ltb� wsd wh:a
�hallaotb�t�.bm �heatred.�r�pl�tad �6at
tlie �i�tatb at �te�tr�, or a�at�n�d hoea ths
�y�s faUowia� n�.17ue needle and
�yri�e ih�ll be peomptly placed in a
punctnr�•tafstaat ccntaiaer and
�utoc[awd ae daticoat�minated befare
ntat or
(Kj Ati tiueli be itamediat:ty
�eontaia�d aad c�taead ap bY
: appxopciate ptaEtsdaaal ataff ar other�r
= praptr�r #ttfaesl aad eqaipgsd to warlc
�+wiRh pottaWlbr �;onaatrated iafectiaaa
auhrieh,.�+�
{L3 A tptlt or acddmt t�t re�tnit� in
aA expamre incidaat shdl be
lauaedlatd�r zepaKted to the lal�arato:y
diractor ae o�r rago�rtibt� p�rrsoa.
(M� A �btaaGeqr � s6a11 be
r�in�i�is«:d snd n�ted at �aauy
or moa ahea it aeauary. Penoaad
sha11 be sdri�sd af pouatkl b�sstds.
•iull be zrqnfred ta read feutractiaar oa
p�ufced ta fi�ttC�thea�. and �all b+e
�c �ed biolo�lul x�abt eb
(qaa i. Q. or IIt� a otha ag;pcapriats
�bia�tioaa of perranr�lptot�eet%a a�r
pbydcal aoatalame�t �itrlati snch a
ipedal psotectimt c3othta�. rt:pirators,
cat�riiu� �afiq► e�. �eat�d aatrifu�e
mto�. �ad.�ntalamas�t� tor•
'• ania�i�. �sjl b+e n�sd tar ali ic#ivitia
au�tala4 tha�� �ecticro�
t a duat of �ras
, �(8� j ���� a�bu hsiha�ll b�s
crrrtllie���#eut�iled �rhrneva thsy
arit mared sad at lust assawiUy,
: (�) HIV and t�V rewr�reh
• labocatorisi shaU eneet the totlowin�
crttfti::
. f��dlit�p E�or�ha�wuh�y aad an�s yte
wa:h isdiity whtdi is rtadtty svaiUbts
withia tlue worlc ana.
af�lire?�btsd walts shrtU availa�te.�
� (4) NIV aad HHV p�aductian tadlities
. �hall a�t t!u fallawitt� criteria:
(i) Thr� work rue�� ahaU bs sepuated
tcaat srsas that ace opta W ware�trtcted
ttsffic tiow withia fltt bstl2dlat. Fs:ssge
throu�h two �eu o[ dooa �LI be the
b+estc requlremeat !or �entry lnto the
wQ�k �s fro� sccsq eartidors or othtr
conti�uow are+��r. Ph�ntr.at sep�ntion of
the 6i=h-caaistae�ent woek arta iraaa
ac�s coe:fdars ar other area: os
.ct[viu� may.lso bt prorldtd by.
dos�bie�dloor;d dottees�t6act�t raoas
ie
(xhowers mar bt inclaeiedj. sictocic. oc
atha accaa Grdllty that requlce�
P*sd� t��e�osqh two �b oi doors before
eAtacia� t6s rrork arta
u d a#iiap fa tke wa �a ��lE bs n
w,�ta rabtaat �w that We�r aa bs
•attqr d�aered. PeaatsNtiosu #a th��e
:nrfaca �ll be aaied or cagsbts of
k�re{as �ealedto facWtaGe
d�aattmtaaHoa
(iif) Eteh wark araa �a11 conteia a
•tak for washtn� hae�cla and a nadily
avsilabl�e eye w��h tsdlity.Ths stak
tba11 b+� faak slbaw. oe autara+tticaity
opscattd and rhali br 1oe�ted neu We
+ucit doot at the waric area.
(ivj Aooeu dooa to th� vratfc uea or
� t a�odWe �hall be �sli
at�vtqula� te thaU b��avalla�blr oa
wi#h!a ot as aeat u paalbk ta tiie wark
azr�a
(v�) A duatd �xhawt-atr rsntilatton
i�tem si�all bs pravidsd. Tbi�t�rstEm
hall aeaa dier�etioa�t airIIaw that
dtav+n �it into th� wotic atsR throu�h the
esitry stta.?h#:�uw�t air:hall not be
recircul�ted to acy other ue� ot We
bnildfa�..�a11 be dise3�ar;ed ta t�u
anttids, aad �il bt di:perisd away
from occapled an�� and afc iatakes.
T!u prnrpa dltee�loa +�i th� atttlevr sbail
b+e rallCrd (Gt» iato the woric areaj.
� �tt f�ar�! dR. Addittoaal
� ��t !s
HIv aad �IDV reaarrh bboratarfa xad
HN aad tIDV pcoductioa [acWt[es �e�e
• (��a�� eradpats�
� ��} oT ��ilm�sk� `�.
trailabit ths bepatltl� B raa�as aad
wadaatia� �eries ta +�1! tmployea� rvho
%aw oc�patio�sl s�Kpo�rs. aad gast=
•� wbo have badiaa�expo�un
laddett4
(tiI'Ttut smptoqa �hall uuure lbat �li
medlutl �vatuatiot�s aad prc�csdurs�
IaChtdfe� Q!! !t!'pttitif $ Yttxitit lAtl
v�cda�ttoa aria aad po�t«rxposure
walnation aadtollow-up. lttcludin;
FroPh�rluds. at�:
(A) Made.�vaila6ls �t na co�t to th�
employee;
(B) M,tde arrailaWe to tha cmployee
a aswnable W�e aad plac�
tC} Pedorastd by at undcr the
�upenrl�fon at a lieer�sed phqsid�a or
by or ander th+� snpeeroiEioa ot anothee
ticenssd �edtkucs prafss:iona� �ad
(Dj Provldtd aetardla� to
recamusead:tta�s ot the U.S. Pnbltc
Ntatth Savia wrrtttt at the tfine thea
evalwttoas aad ptoutduta taic� plau
+txsept u �� � � ��Ah �
(tif)1'!►e ewpioya asatt ansacs that ,
labontory tatat an caaducted by an
sanciited tsb�a�saioe�►st aa t�tst to the
empbye� •
tsI 1�ilpatlld�tl.�+bodaoeto�e: tt)
.�epati#ts B Yat�natEoa t�utU i� nude
avatlable attrr.tbtemplopetlus •
reuiwrd tht ttaia{�t+�qa�+ed�ta
i��P� f=i{2#�viiJ(Ij a� �ritbi�t 2Q
warki�y dayt oE iniWl at��nment to +
emplay�ea �w 6awr oau�ttioaal
axgo�ae�s nalt:s tktes�p%ys+e Essa
pnvianl r�ceived tbe
hepatttls B racdaaticat r�fes.�tatlboc
tattin,� hts zaritekd liut tbs etaptoyet
immnsue. or tlut wadae b
caatraindlated ior �tsdfetl reasoa�.
(tfj'!hs tmpbyes+�b�ltaat maks
a� tocs+�tai��btpz�!
(ti� iiQft esaplojrtitia[W11y dtcline
dat�e �vrhitt �eo+rMsed�iu�tr tha�
�taadard de��es eo �aept the
vaccituHost. tl�t empbya t�eH mtke
awilabb hsp+�tttis 8 rraaiattioa at tl
tim�.
(ti►I'T�r em}t[oyssxtsallauars th,et
emplqyea wba dedtue to • t
hepatitis B ralccinatiou ogetei�y th�
e�mplo3�er s�a tits ftats�at ia apger
(Y) it a rontias boo�ier doa(�) aE
6epttiW B r�taist b reeoenmsnaed '
tbe U.S. Pub1k Halth SeMes at •
futun date. � bao�btdwe�i) ��
bs eaad�r araltabie ia ea�cdsau Mrit
�ectias (t}tli(ttl-
{s� Aor�.x�o�errr+rl.h�atacaoa aur�t
,foJtaw-rr� FoUawi� s rspoct ot aa
ezpa�ure.iaddea6 t�+e empbyer �ha
make immedtatdr a�rallabk to tka
�pa�rdsmpb�e� i aoaBdeatiat
medlcal trataatloa aad Eotlow-np.
iacludi� at ksst tke foltowG�t�
eiemrnt� ...
(Ij Doenawenbtlon ot tht conte(f) c
�acposs�snd #t�sdreamstaacee un.
whlch !h� a� iaddsat oecuerc
(8) Idsatificatioa aad da�waentar
of the taurat iudividwL aaiss� the
�mploytt aa nubti�h that
tdeatl�catiaa b fnhs�ib(t oc prohib
by �tat: ot iacd Isw:•.
(A)'ih� saara indtvidwl`t blaad
�hall be testwd at won a� tta�ible �
6�1Q0 F�dscd RNdst�e I Vol. S6. No. 23S � F�idaq. Deacnbet d. 1991 / Ruler aad R�Rulatioas . •
�Qer a�t ia obtaln�d ta orda to
det� E�V aad HIV iafectivity. li
eoa�eat V not obta6xd. tb� �mploy
:b�ll �slablf� 11laat !e=aily n�qnired�
con�mt exnaat b� obtained. Whea the
�oura lndividaal's coa�t t� not
reqnie+ed b�► law. the �ource iadividual'a
blood, if available. sball be tated and
the res�ilb docnmeated. '
(Ej Whea tbe �ource indtvtdnal ts
elrsady knowa to be infected with i�IDY
ot HN. teYtie� ta the sonra
indtvidnal's kaawo I�V a iflV ttams
need aot be tepaated..
(G� Resdu of ths:oara indfridual's
taHa= thall bt aud� �vailable to th�
�ha�bt �osoed��oiapplie+tWe��fand:
re�ul�daiu ooAoaaie� dt�closon oi th�
Idsatlt�r aad iatedions �tatns ot the
wura Iadfvidwl. '
1�V aad iilV ae+olo=ic�l� tn� - fos
(A) Zhe sxpoad emplo�ree'� blood
�l�aall b� eollect�d as �ooa u feuibk
and tat�d afta ooa�snt is obtaiaed.
ts) u the.mpioy� �V w
baaliaa blood eauectiaa. bnt daa not
ii�� coc�sat �t that ttau tor FIIV
�erolosif tatta�. lheua�p� tball b�
preMewi fotatNaa�90 da I£ withfn
�oa�ri���«����
.�ori. �a. �o �... � �.�
.amp1. eatsd..� wt� auu b. aone
es sooa a� leadbl�..
(tt►) P�ame �pbyla�ds. whea
medccaliy tndiuted. a� n�ded
�►,�ua�w�H.��,s«��
(v) �wc1ln� and
(vij Eratwtion of npoiied tllneua.
(�) Injo�motlan P�rid.d ro th.
Xe�c1rlre�e �ato�a�.� (il'17�.
eraplo�et �hd! snturt tlsat the
h�elthcar� profa�foaaI mpoa�ibl� for
the nnploya'� Hepati�t B vsaia�ttan
ls provided a copy ot this re�ulatiaa.
(iij'Ibs employa �Lall �a�ure that th�
6ealthae�s profiutoaal eralwtta= a�
emplofw at�er aa acpaura iactdeAt is
pro��lded t!u lo:lowinj iafot�aattoa:
(A) A � ot tht� �ttoa
(B) A de�aiptfoa oi s�cposad
eraploy�s'� dutltt u thap relata to t!�
exgctun inddaa�
(C� Doc��nattoa o! tbe e�oute(s) ot
expanrt �nd drau�t�acss nndes
xh(cb expotut+� oaurre�
blo�o�dRutia�U Uav�illab�aad W�s
(Ej All medlcal acord� relevanl to tise
appropdate trutrnentoith� eeiployee
tncladi�y v�a�aatfor� �t�tw which are
the emplcyer s re�pomibtlIty to
taatatain.
;� (s� Ifeolnc��nr Pr+�Jeuiaal ir wriuen
Opin:o:�. Ths emptoy�er sball obt�(n and
pro�ide ths eu�ployee wtth a eopy of the
eva2uati�.� beal�hcare profeabaal's
writtm opidoaMitWa la dari oi t�
complattca ait6s sralat�iaa. .
wri�Kea opWon�ta�Ifspatis � aaat's
vaedaatian rhall be limited to whethec
HepatiW H vaalaattoa u iadiuted for
an �mploya. and ti tbt employa hu
reuir�d sach r�occicitioa.
(ilj'I'hs ludt6cart ptoft�dosal'i
writtea oplatan ia po�t�t
evalnatlou sadlolbw-�tp thall 6t
1(mited b tht followiee� iaformatloa:
(A)'ibat the em�loyee hu beeu
info:msd o� tl� tsrnhs of We evalnatloa:
aad
(BI I�,at t!u am 6,• beea toid
abaat aap ooadittoat ranitie�
� ac�ot�a+e�to blood or otha�
Po��!► �dedlo�t mate:iaL whtcb
�l4atl�eralaatloa a �atmeat
� �i d thall not be�
. Wctad:d ia the writtea rspo:t.
� (e) J1t.�ro�a��aordb� ludteal
recards e�qnind b� thb �faad�rd �tull
b� mafataiaed ia ao�oe�daaa wfth
�� rox>> d�..��.
W ��d�b '
L (A) W� labt�tsha�U b��
af$xed to ecataiaes�i otre�lated v►aatt.
retrt�aaeon.ad �e�r. �oawain�
blood oz olba poteaBaIIy fafeettoen
�.�.sa�«o�wA«„�a �
�tor�. tra�paet a� blood ar otha
potenWlly iaf�ctfon� matMaL, exapt
� ��� �+ P+�t�Fb ttH�H�1. (�7
:� �fa�.l� t6� i itl ollo� ie�e:d: A
�
�
u�
S:OitAZARD .
(Gi'il�e�slabduball ba tlnaraant
onu�e ot otan�e�ted oe pn�damiaaaily
�o. witb 4tteria� or symb ia a
coat�u� coloa
(D) Labe�s tequired by a�xsd as
elae u fea�ible to the contataa by
sMe�. wirt. adbaive. or otlser method
that pnwAb thetr lou or nniateadoa�l
removal.
(� Red bap ot red contatae.•r may be
sub�titut�d for label�.
(F7 Cont�iaus of blood. blaod
compot�entr, or blaod productt that are
labeled as to tbeircontsAb aad 6av�
beea releued for tran�tuttoa or at6er
dtnial w� as+� a�esa�ted trom t6t �
l�bel�ai t�q�m�b ot par:irapb (tj.
IGi mdtvidatl eaatalaas o( biood or
otha poteatiaUp iafectio�s atet{ab
th�t are plaeed in a labelsd eontaina
durtn� �ton=e. tran�poet. shipmeat or
dtsPaal are exempted from �he Lbelin=
teq°te'cm�at'.
(i� Labe4 req�xd ta �oatamiaated
eqniptaant �6all be ia �aeatdanoe witb
� P+��+P� aad thaU a4o �tat�
� �� ai tbe pnipment rematA
(n Re=ulated wuts tiut ha� beta �
d� bd need aat�bt l�beled or
(uI �: tA) Th• employa sl�aari Pat
��t tht satrana to woric aera�
sp�dliad faparasrap6 (e HIV aad HBV
Retsatefi Vbaratorp �Peodoetloa
F�� which ihaU bcu tb� lollowint
stOitAZAAD
(N� d dk l��tfow Arat�
tsa.a.i r.� r�.s� �..�.�
dt�r�e�ta�c ar o�tbv e�bi�e ��in�on.j �
(Bj T6taa ii� iball b� tluore�aat
orante-eYd or predomtaaattr to. with ..�
lettuin= or �abols ia a coatraatirq
colar.
(� �a�on m�d 7�/� W
F�ployas ahaU san� thit all
amp{oyr�a �rtth ocenpatiawl exposar�
partkipats ia a tniai:y prosram vr6tch
mnit bs pcarided at no oost to tba
amployae and duci� woricta� houn.
� (ii)'h+�Wty thal! be prorided ��
follovw:
(A) At the time et initW aaf�mcnt to
tatks w�ers occupatioaal e�cpo:cre may
take plaa:
dab�oi �t� � '� diccdv�
(Gy At leut aaaall� !l�asaiter.
(iti� for ea�layea who tu�y cecet��ed
traiaiu� oA bloodborne palho�tas tn the
3�sarpn eedie� 1l�s dfedi�rs date ot the
staad�rd. only traiaity with rs:pect to
the prort�tons of the �taadud K htch
wete not Indnded need 6e ptovided.
(1v) Aanual Uainin for aU emplo}�ee�
�hall be provided wi� on� ye�r ot
their pnvioas traintas.
r�
�' F�cai Rsgiwtec 1 Vol. S4» N�. Z3s J Fttday. December t�. 19si % Rulc: and ReguieUon• 64
� '(uj Empio3 ets s6*1t ptovide addit{onal
iralein; when cha� �uch ��
madtf:cattoa of #aslc� or pr�sadures ar
in:titution oi new taiks oe pmcednte�
•Ifect lhe employ�et'� occup+�tional
exposar,e. The addttfos��l traia#n� may
br iimited to addressin� th+ new
•x wne� ereated.
� �vi} I►iatedai �pptopciate in ccateat
�ed voubulary to educatioaal te� e!. '
lileracy. and larywae o(employa�
shall bt vsed.
(viq Tiu traintns pt�o�ram �hail
cantaia +rt a �iple�um ths toQovring •
ekmeats»
(A1 Mac�acaible copy oi the
re�ulatary taxt ot this �undud aad an
expia:utioa of its conttnts:
� (H) A �enerat txplxnation af the
cpidereialogy �nd symptoms oi
� btaadbattts diseases:
(C� Ae� �xplar.ation ai the moda at
t»arumis�i�n oE bloodberne pathogtxu:
(Dj .� exgl�nstioa af fhe smployer's
expo�ure control plan and tbe means by
�hlch the emplo}se can obtata a copY
, oi the wtittta piatx
' � IE1 M explaqatian o[ the �ppcopctate
. taethada tor recogntziacg Usk� and other
.• sctivittes tl�at auY iavotve e�ro:urs ta
. blood uid othec poeeAotally iafecGou�
' matedslfi
� (Fj M e�cpl:a:tioa ot the use aad
llmItation� ot cnethod� that M�ill pre��ent
. or rtducs txpo*un includiag
•PProPr#ate snginsertns toatrob. wqdc
pcactia�. and pasonal proccca�e
tquipaut�t '
(Cj Iatocmatfoa on the typex. praper
use. locatioa remov�l, bandlin�.
decontamia:�oa and dispo:tt of
penoaai protectivs equipmenG �
(ii) An explanatton o{ the bads for
s:lectfoa of gezsaasl prattctive
equip�tea�
(II Inia�tion oa th� hep�tltt� B
iaaint. IneiudEa; iafor�atioa aa itt
efSury, ufety. method of
admiaUtration. th� btneRta oI betn�
tisceieut��. art�'tb�t the v:c�u a;.d
vaain�tioa wW bs otfered he� ei
•, chersr.
[�� infu:station oee th: apgropci:te
tcUo:u� lo tak�r and pehoai to contact in
wn emerseacy Mtirolrria.s bload or other
pot�nURUp iaf+ectious nsaterists:
(iC) M explaaadon ot the pracedure
ta !ollow if an �xpo�ure inddent accurs,
isze�udiz� ttsa method of reporti� the
, lnddent aad fhe medlcal to11oN-up that
• w!!! bt made �v�ilable:
• (Lj tatormstioe an the go:t-expaturc
• evaluation aad tollow-up th�t the
•mployer b rcquired to provfde !ar the
emptayss fcliaxing an rxposure
inctden�
' (:►!j M e.Yplanatiaa oE the ,�i�ns sad
• t�btb aad jor caicr cadiag ttqulred by
pani�Pb (tl�l� �nd
!
(N} A�t oppottunity for intetactit�r
quenioni and answea with th� penon
caaducti� ths Uafatng session.
(�i1 Tha panoa canductCttg the
ttalnia� �6a11 be knowled�trble !n the
suhjeci inattee ccvered by tkt etemcats
cant:ined tn the traWn� prag�ram a; it
reletcs to the workplacs that the trairung
x�iil:ddttsa.
(ix) Additioaal Initial Tatn[n= toc
Eraplayea ia HN and HBV
Ltba�:tories �nd Productiaa Fscilitiea.
Emplo} � in HIV or HBV �research
labantotie� and fIIV or HBV production
facilttie�:�s:il receive ttce fottor�3cs�
tnitid trr�Wn� in addttloe to the �ba��e
lraIntng nqai:emeaU.
{A} Tlse sm,�iayer sha14 a:�urs that
tmployees demonitrate proficiency in
�taadard microbtological pr,eotices snd
techniquts aad in the practice� aad
opentiona sp�cific to the fadiity before
betng alloxed ta work with HIV or i�V.
(B) Ttte ec�ployer shaIi a:sure tha#
emplo�ea ha�� pdor experience ia the
kandlir� af human p:thaQen� or tf::u:
cuttuns beiore workin� with HIV or
F�V.
{G'} ?h: tmptoyer thail protiide a
traiNn� pro�r�m tp empioytes wha 6ave
no pdoc expedeacs ia handli� hut�un
patha�ea� isiitf:t work =ctivities shall
not taclud� the bandiina of Infectiow
•geats. A pragtes�ior� of wotk activitiea
:ha3t be ss:i�ted �s tectuiiques sre
learacd and pnafidency b dereIopsd
The eaxployer �tball a�aur� that
easgloytes guticipats fa wotk =ctivi#ies
lnvoh�inng iniectlous r�genb only after
pcofkteacy has 6een demaaattetec.',
tb) Rtc�ar+dlur�pitry�--ti) htedicol
,Rieandt. (1) The employer �hall er:abli�b
read auiauin aa accc�cat: record tor
eacb tcnptayt+t with occupat#aa�!
1�14.��. • la accocdaau with 2� CFR
�ilji'ltts:ecord thaU include:
A) The aaat� and �odal �ecudly
number ot ths emplay��
iBI A oopy oi th� empioy�et's hepati W
H vaa�a�oa �tatut iacludin= thr date�
o# all th� hapati#fs H vacdnatfens a.�d
any medtcal tesorda rel�tiv�r to the
employes'� abWty ta reuiv�
va�iaaHon as nquired by parasrepi�
(�l(Z1:
(C3 A copy of aA resclta af
examiustfon:, medicai testiag. and
foliow-ap pcoadure� as required by
P+�Si'+�P� (�ll�l� .
(D)'Fbt emplcyer'� ecpy o# the
h�altbcrn pcofe�aional's writtsn '
•nd ionas cequired by para6ztP� i�}isi�
(E� A copy at ths iafotm+�tion
pra4ided ta itie heatthute professionai
as nqulred by parai�F� {�i(�)(���{gI�C3
and (p).
-��i1 Cenftdent�alflf: The emptoy ct
�hall tn�ucr Ih�t employee medi�.�l
recacd� rtquir�td bY pussrsph thll� l
(A) Ke�i confidsntiai; �1d
(8) Are aot diseloacd or teponed
xiihaat the ecnpia}tc'a sxpce�s writ
consent to a�ny person within oc outa
the workp:ace e.uxpt as tequired by
:ectioa ar ss ttuy hs te�uired by !a�
i��1 The empioyee� �hall ataintain t
recor�� required by^parrgraph (h) fc
ieast tl:e da:�tian of eneplayment pl.
yars in accord,nce with Z9 CFR
i9u.w.
(2j Ttcirriap Rtcatrls. (ij rrait::ng
r_cards ahol! iaclude �he jollowiag
injotmatica:
(Aj 7he datts cf tha trsining:essi
(B) fi6t contenb or a �uaimary o[
ttsieitss:estfflns:
(Cj'ihe n�met:nd qwii�eations
per�a:u eonductiag the tr�i�ing: anc
iD} ?he r.xcnes aad jcb tittes of :1
penons atttndias th� traintng �e�ri�
(li) Tniain� tecord�t:haU bt
mai�tained foc � yesn haru t�he dat:
which tbe tra:Nns accnrred.
(�) Amilobl!lty. (fj?he employer
:i�alt enssm #kat a�! necrds require
6e nuintaiatd by tbis �ectton �hai1
mads avallrbk npoa eequeit to the
�issistsnt Stcrstary ued the Directc
exan�Ludoa and eopy�y.
(IiJ Employee tratate►a records
rsquired hy tbf� psra�raph thall be
pro��ided upan teque�t toc txamina
and capyi� to �mplayeu. to empl�
rtgcstentati4es, ta the Directcr. ee�
the Atsi�:al�t SetreWry In �tr,corda�
wi:h 29 CFR 1410.2q. .
(i:'j Em�layes mediul records
required by this pat�raph �hall bc
pro�ided upoa requf�t tor exsmina
and coP3� ta the ivbject emplayr
anyoae h���isy rrrlttea cot�ent ot t
iubjtct smployet, w the Directcr. �
tht A.t�btat�t Secret�ry in accord:
with 29 CFR 1410.20.
(i� 7'�res�rra{Rtc�tda. tf� The
e�cplaysr ihaU eompiy with the
requicemen!� involvist� trtn�{er of
reeard� tet fot`.!t ta � CFR 1Ql0.2C
(ii� I[ the emptoyer ua�e,� to do
bu�ine�� aad then !f no �uccee�or
�aployer ta rsceive and rati� thc
ncords tor tht ptr�cribed periad.
employer thall notify the Dicector
least t3uet maati�a prior ta their d:
and tr#n�asit Wam to the Dtreeto�.
nquInd by th� Otrector to'do �o.
that lhret moattt pssiod.
(i) Dbft+--(1) E/firctive Dote. T't
atanda�d ib�U beeom� eFiective o
Mar� 41�2.
(?.)'Ihe F.�cpo�utt Coatml Plan
�� bY P��P� �zltx} af th.
sa�tion shap bt comptated oa or i
May 5.1�2.
6�18Z F�1 RKist�r / Vol. 58.•No. 23S / Prld�y. December e. 1�1 / Rules and Regulations
(�1 P�rssrapl� W(2j Inicimatlon and Pollow-np, aad (�j ij Labels uid 3t=ns, B r.«f�,ctbn �t t6b tte..! w�dentand ih.t
2Yaiaia� aad (6j ��hd1 shall take t�ia! j�►a,!l�Z: 67►� �ts�aade�s.l ooetMw to be �t
takt tlTee! atf ot befa+e Juat 4,19�L � A b fKUa� itil.ip�—itep�tit�s �°t ��tlW 4��oa�
(�� Fanp�aPw (d1(2i Ea�aeerint and s vao�. a.ds�m. p�a�+oe� . a�••••. � m w. r�. i oo�uaw w w�.
Work Practta Coatrols..(d}(�) Persond 1 aode:stu�d �hat dw to oanp� daaal �� �'» to blood a otha
PtotteU�►t tu� d{ � PaeatialfY Ml�ct{oia m�taials �nd 1 want to
�P� ( K � aryo�m w b{ood a otb� PoEsatiallr be raedaated Mt6 btp�tlW s r�alnt. i caa
Honsek�ePtn�. (e) iQV �nd HBV WiKt(ons matai�ls I� b� at cWc of rsatrt tl�e raacin�tloa �eriet at ao c6ae�e w
• Research Lborataiia aad Prodnctiaa � wW�W � rMa (t�h tnf.ctlaa, I �,
Facititles. (� Hepatitls B VacdnaUon �"v' � a"� �'� °FD�"db't° b�
and Po�t-Expo�ccn EWalnatiaa and �•cdaatd with 6.p�tltla 8 �aodne. �t ea I� Doc ri-�seed Flkd tz-�vi: als.mj
�arp to mrselL Ho�,�er.1 dedta� h.patitb Mu�ia oo�t �t+♦�w
Appendix
1. Medical Overview
2. OSHA Standard
3. Decontamination Solutions and Methods
4. Pertinent Forms
Medkal avervkw
The immune S�rstern • An Overviow
The human body i� retnatkable in its ability to r�ssist numemus organisms aitd hazardars mat�riats that can damage i� This resisfance is accompiished
by physical and chamical bazriers tn infection, the inflammatory rr�,ssponse, and the ixnmune response.
1. Physical Barricrs
Intact slcin preveats many fareign snbstances inctuding some microorganisms and hazardaus material from entering the body.
Mncous membranas which include the linings of the digesdve, respiratory, regroduciive, and urinary tcacts, se�rete a fluid {mucons} ihat
entraps small foreign particles, so they can 'be swept away, a angulfed by special cells capable of digesting particles or cells harmful
co the boay.
2. Chemical Baniers inclu@o the secretions of thc sweat glands and ihe oit secc�ting glands of the skin, wbich ar� toxic to the many
different types of bacteria. Acidic gastric secretions protect the stomach.
3. inftammatory response is thc bady's nan-specific response to tissue injury a bacterial invasion, etc. Generalized response includes
movcment to tht invaded am.a of piasma proteins and phagocytes that can inactivate ar des�aay t�e invader, remaving af dei�ris, and the
initia�t'ron of tissue repair.
4. Immune response is the body's reaction to substances that are foreign or are interpreted as being foreign. This process can talce
different forms includiag thc spccific immune response.
Infectious Agent
A disease-causing organism. These inctuds organisms such as bacteria, Chlamydiae, fungi, malds and yeasts, wonms, protozoa, ricket�siae, and
viruses. �
1, Reservoir. L,ocadon where the disease-causing organisms grow, nonrish, and regz�oduce. Humans are ttte reservoirs of the pathagens
discusse�i in these OSHA. Regulatians.
2. Portal of Exit: Opening by whic6 the d'ssease-causing organism teaves the reservoir. In the human reservoir, there are variaus portals
of exi�
3. Means of Transmission: Vehicle by which disease-causing organisms leave the reservoir en rout to a new hos� Alttkough some
disease-pusing organisms tand to be Iransmitted by specific means, they may be transmitted by more thar► one means. Blood and
other body tluids are thc mians af transmission af tha pathagens disenssed in these CiSHA Regutations.
1-5
4. Partal af Entry: Opening by which the disease-causing organism enters the new hosE. Generaliy, disease-causing organisms enter
anather hianan body by the sama route thmugh which they �uted ti�e previous hvman body. . �
5. Snsceptibta Hos� �iost organisn�/bodY with ti�c ability ta deveIog an infection. It is {most commonly} directly reiateci to #hs
iridividual's suscepability W an infectious agent,
Contact Transmission
This foim of tr�smisszon is tha ona associated with btoadborne pathagens. It z�esults from the susceptibte hosi coming inta contact with fiuids
or sabstac�ces capable of hansmittin$ disease-causing organisms from an infected person or animal. Gontact transmission methods include:
2. Direct Cantact in which therc is a direct exchango of btood or aiher �ody ftuids capable of transmitdng disease-causing organisms.
2. Indirect contact between a sasceptibte host and a contaminate�i ic�animate object {need2estick type iz�juries}.
�
AIDS (Acqnired Immnnode%ciency Syndrome)
Infecdous Agen� Retrnvirus known as human T-lympt►otropic vicus type YII (HI�
l. Rcservoir: Human.
Incubation Period: Unknown
Periad of Communicability: Unknown. Presumed to extend 6rom asymptomatic period through appearance of opportunistic diseases.
2. Means af Transmissian: Sexual cantact, sharing unclean i.v. neeciles, or itansfusion of blood or blood px�ducts. Transglacentat
h�acufer may occur.
Direct Contac�: Fiuids fro�n open or draining waunds, mucons membranes, btood, saliva, atl btood products, exchange of infected semen,
cervica! and vaginal secretions.
Indinect Contac� Sharing contaminated needles and syringes between intravenous drug users. Accidental skin puncture with contaminated
neecita
4. Portal of Entry:
Urethra, vagina, mucaus m�mManes, bmken (non-intact) skin, rectum.
Considerations
Precautions,/Preve�don: Frequent, proper handwashing, use of "universat precautians," and using care to avoid needlestick injuries.
Definiiion
AIDS anset is usually insidious with nanspeci�c symptoms such as lymphadenopathy. anorezia, chronic dianhea, weight loss, fever, and fatigue
progressing undl an opportunistic disease develops. Opportunistic diseases include: Pneumocysds carinii pneumonia, chronic enteric
cryptasporidiosis,ti[SSCiTitil3i� SttOti$j►iOlaiBSIS� toacoptasmosis af the CNS or pneumonia, esophageal candidiasis, disseminated ar CNS cryptococcosis,
disseminated atypical myoeabacteriosis.pnImonary or gastraintesdna� or CNS cytomegaiovirus infection, chmnic utcertive mucocntaneaus or disseminated
herpes simplex infecdon, progressive multifoca! leukoencephiopathy, Kapasi's sazcorna, and grimary lymphoma limited ta the brain.
Source:Benenson, A.S. (ed.) (19$S�. Control of Cammunicable Diseases in Man. American Public Health Associadon, p. 2-S.
1-?
Hepatitis B(Formedp known as seruai hepatttis}
Infectious Agen� Hepatitis B Vuus (HB�
1. Reservoir; Human. Possibly somo captive chimpanzees.
Incubation Period: One (2} to six {6} months, usually t2�ree (3} manths.
Period of Commttnicability:
Biood is probably infecdous far four (4) to six (6) weeks, possibly longer. Some pecsans have been known to be chronic carriers af the
infection (American Red Cross (AR.C�, 1991).
2. Portal of Exi� Urethra, vagina, blopd vessels.
3. Means of Transmissiont
Direct Canta�c� FTuids from apen or draining wounds, mucous membranes, btoad, saliva, aIi btaod praducts {heat treated ptasma generaIly
considered safe), exchange of infected semen, cervical and vaginai se�retions. .
Indirect Contact� Sharing contaminated �ks and s;yrrirtges between intravenaus drug users. AccidenEat skin guncture with contaminated
nadle. Improperly steritized equipment for ear piercing or tatt�oing (ARC, 199I).
4. Portal of Entry:
Urethra, vagina, mucous membranes, br8k�a {non-intact} skin, rectum {ARC, I991).
5.� Anyane who has not been rendered immune after vaccination against the infection (Engerix or Recambovax).
Considerations
PrecautionsJi'�reventian: Frequent, pmper handwashing, immuni�ation with vaccine� use of "universaI pre�autions," and using care to avoid needtestzck
injuries.
Definition
Hepatids is ti�e terrn vse�i to descnbc an in#lammadon of the liver. Hepatitis axurs world wide and in many forms. Causative agents inciude bacteria,
tozic substances including drugs and alcohal� and viuus. Generally, the various types of hepatids manifest loss of appetita, abdominal and gastric
discomfort, abnorma! tiver function, clay-cotofed staals, dark urine, entarged liver, and jaandice. Hepatitis can be mitd aztd brief or severe, fulminant,
,and life-ttu+eatening (AR,C. 1991).
1-�
Hepatitis C
infectious Agent: T7ie�e is same cvidence for mare than one type of non-A non•B hepatitis agent fram epidemiotagic swdies and tcansmission stud.ies
in primates. To d�tte ihcse agents havc not b�en nncquivocalty visualized or characterize�3. A suspe�t retmvuus is under invesiigatian.
Despite int�nsive effc�#s, semlogic tests suitable for a diagnosis of non-A non-B hepadtis have not been devetoped.
I. Reservair: Human. Has been experimentaliy bransmiued to chimpanzees.
Incubadon Period: Two {2} weeks W siz {6} months, usuaily six {6} to nine (9} weeks.
Period of Communicability:
Fmm one or mone waks beFare anset of first sympGoms through the acute clinical course af the dis�asc and indefinitely in tha chronic carrier
stages. Based upon inf�ctivity studies ut chimpanzees� the titer af non-A non-B 6epatitis in the btood appears to be relatively tow.
2. Portal of ExiG Blond vessels.
3. Means af Transmission:
Percutaneous Urransmissian via cantaminated blood or ptasma derivatives or by use of an imgmperiy sterilized neetite and syringe has been weIl
documented; other means nf transmission similar to those of hepatitis B virus are suspected but have not been coniumed. 'Iliere is no
evidencc of fecal-oral dansmission.
4. Partal of Entry:
Recipients of blood transfusions and parenteral drug abusers ac�e at highest risk. Sexual transmission has nat been well documented.
S.'• Snsceptibte Host; Generai.
Considerations
PrecauaonslPrevendon: Frequent, proper handwashing, immunization with vaccine, use of "universal precautions," and using care to avoid needles6ck
injnries. The vatue of prophy2actic IG is not ciear. '
Definitioa
Hepatids is the term used to describe an inflammadon of the liver. Hepatitis occurs world wide and in many farms. Causative agents include bacteria,
taxie substances including drugs and aicohol, and vuus. Generatty, the vazious types of hepatids manifest loss of appetite, abdominal and gastric
discomfort, abnamal liver function, ctay-calored swaLs, dark urine, entarged tivet, and jaundice. Hepatibis can be miid and brief ar severe, futmirrant,
and life-threatening.
2 - �I
HIV Disease (inclading AIDS)
Infectiaus Agent; Human Immunode�citncy Vuus (HN)
L Reservoir. �Iuman {symptomadc or asymptomatic)
Incubation Period: Once infected, always infecdous.
Period of communicability: Once infected, always infectious.
2. Porkal of Eu�
Bmken skin, penis, anus, vagina, and millc secretians of fema% breasG
3. Means of Transmission:
Direct Ca►tacG With fluids from an open or draining woand, mucous membranes, blood, infecied blood and blood pz�oducts. Exchange of
semen, vagittal and/or cervical secretions.
Indireci Cantact: Sharing contaminated needles and syringes beiwe�n intravenous dcug e�sers. Accidental sksn pnncture with contaminated
ncedle.
d. Pc7rtal of Entry:
Anus, vagina, urettua, bmken skin, mouth, eyes.
S: �5usceptible Hos� Anyone
Considerations
PrecautionsiP'revention: AIter behavior to prevent exposure to fluids ar substances capabie of transmitting HiV. Protection from needle punctures
(sdcks), wash hands frequendy, and limit exposure to btood.
HIV Disease is a tetm used to describe various candidons which may result from infection with HIV. HIV Disease is described as a progression from
HIY infecEion with no symptoms to AIDS.
AIDS (Acquired ImmunodeCciency 5yndrame) is the most severe manifestation of infectlon with HIV.
(Information from American Red Cross, 1991, Resouc�ce/Trainer Manual for Emer�encv Medical Personnel.)
l • 2{}
0
HEPATITIS A . HEPATITIS B� HEFATITIS C HIV ,
Epidemiolagy - 28,000 annually 19$7 - 3Q4,QQQ cases in 20•40% of cases of acute 1Viore than 2QQ,p40
- epidemics U.S., 12,OOQ Healthcare Hepatitis - 84 healihcare workers -
' - predominately among workers (300 die each - Major cause of non- AIDS with nt� other
children (day care) year) epidemic hepatitis identified risk {CDC -
- restaurants/country - Difficult to diagnose MHD)
clubs - 50 healthcare warkers -
HiV (30 documented
canversion}
Incubation Period 2- 6 weeks 7- 12 weeks 2- 20 weeks 6- 24 weeks
Average - 28 days
Transmission - Person #a person • Biood & body fluid - Biaod & body fluid - Blood & body fluid
- Fecal/aral raute exposure exposure exposure
• Neediestzck - - Trans£usion - Sexual contact
accidentat f drug • Needlestick - - Needlestick -
, • Spiash ta eyes f mouth accidentai/drug accidentai/drug
- Sexual cantact • Sexual cantact - Tnfected mather to
• Infected mather to • Infected mother to newborn
newborn newborn
- Large number with no
• identifieti route
Clinical Signs & Asymptornatic Flu-like (abd. pain, Flu-Iike {Maiaise, fever, • Asymptomatic
Symptoms flu-like {malaria, diarrhea, jaundice, headache, general - Fiu•like (fever, weight
anorexia, nausea, nausea/vomiting, mild muscular achzng, nausea, lass, night sweats,
vomiting, fever, jaundice, fever, muscle & joint abd. pain, jaint pain, diarrhea, fatigue)
dark urine, abd. pain, aches) jaundice} - CNS invoivement
lymphadenopathy, �
hepatomegaly)
Onset Abrupt severity related to Insidious Insidious Z
age. '
Speci�ic Tests - HAV fractioned - HBs.Ag • HCV • HIV antibody
IGM/IgG� � - anti - HB� - Liver function
� - Liver function - anti - HBs
- � Hbe�g
_ H�v H�cauHIIHM F-uH UI;LUNA�IIUNALLY-A(;�.2UIH�U �xF'u5UH�5
yes
Continue the exposure
follow-up
Is the
Can the Source-patient
be identified?
yes
Does the Source-patient have AIDS,
or is known to be HIV-seropositive?
Is the source patient involved �p yeS
..:�L L:�L �.�L L�L�..i��9
yes
No further f�
is necessary
0
f10
No further follow-up
is recommended
Is the potential source to include a person
at increased risk for HIV infection?
yeS �p No further follow-up
1 j Provide education on transmission precautions:
2) Evaluate EMS worker clinicaily and serologically for evidence of
HIV iniection as soon as possible. (this is the baseline test)
yes
Provide Counseling
� ) Discuss transmission precautions*. '
2) Assess the HCW s support system.
3) Refer to oife� treatment tor HIV
infection.
This e�osure did not cause the HCW
to become HIV infected.
EMS=Emergency Medical Services
HCW=Health Care Worlcer
Is the EMS worker
�
�
1) Retest tor a minimum oi 6 months after the exposure to determin
if HIV infection has occurred. (Retest at 6 weeks. 12 weeks, and
6 months) •
2) Tell EMS wortcer to report and seek medlcal evaluation for any
acute illness that occurs.` `
3) Provide education. Discuss transmission
precautions'
* Reirain from biaod, seme�� or organ donation and abstain irom or use measures to prevent HIV during sexual
intercou�se. Occupationally exposed women should not breastieed during the follow-up period.
** Symptoms that may be present during se�oconversion. a drug �eaction or other medical conditions (nclude fever�
rash, myalgia� fatigue. malaise or lymphadenopathy. (The first 6-12 weeks after an exposure� are when most
% infected persons are expected to seroconvert.)
MMWR, CDC January 26, 1990Noi. 39/No. RR-1. 'Public Health Service Statement on Management of Occupationa
Exposure to Human Immu�odeficiency wrus� Including Consideratio�s Regarding Zidovudine Postexposure Use' .
NEPATITIS B PROPNYCAXIS g���
FOL�OWING PERCUTANEOUS 4R RERMUCOSAL EXP4SURE
�.= ' Treatment when source is found to be: Source nat tested
;:' ExPased person HBsAg - positive HBsAg - negative or anknown
��Unvaccinated ♦ HBIG X 1" and initiate Initiate HB vaccine" Initiate HB vaccine'"
'�: N6 vaccine••
'�: Previously vaccinated .r, Test exposed for anti-HBs No treatment No treatment
�; knawn responder i, tf adequaie ✓, no
' treatment
� 2 1# 'snac3equate, HB
vaccine booster dose
'�' Kr�own nonresponder .� HB1G X 2 or NBtG X i No Treatrrtent if 4cnown high-risk
�' plus 1 dose WB vaccine source, may treat as
if source were '
� HBsAG•positive
�. Respanse unknauvn ♦ Test exposed for anti-H8s Na treatment ies# expased for anti-
�� �'� 1. If inadequate ✓, HBs
:. HBlG X i p[us H8 3. 1# inadequate •/.
� vaccine baoster dose HB vaccine
` 2. ff adequate, no boosie� dose
;.. .
:.`'� treatment 2. If adequate, na
treatment
* HBIG: Hepatitis B immune globulin dose: 0.06 ml/kg IM.
" FtB vaccine shcutd be given within 1 wesk aher an exposure.'
� An adeguate a�ti-bady Ievel is> 1Q mitii-Intemational Units (mIU)/ml, approximately
equivatent to 10 sample ratio units (SRU) by RIA or positive by EIA.
RECQMMENDED DQSES AND $CHEDULES
OF CURRENTLY [.iCENSED NEPATiTiS B VACCiNES
vaccine
���u� Heptavax-B", fi Recambivax HB* Engerix-B•, §
Dase t µ 9i imtj Dose i µ gj (mi) Dose i µ 9) (m1)
Chitdren and .� 20 {i.0) 5 (0.5) 2ti {i.0}
adolescents 11-19 years
Adults > 19 years .� 20 �(1.0) 10 (1.0) 20 (1.0)
Diatysis patients and .� 40 (2.0) � 40 (1.Oj•" 40 (2.0) � fi t
other immunocompromised
pe�sons
' Usual schedule: th�ee doses at 0, 1, 6 months.
t Available only for hemodlalysis and other immu�ocampromised patisnts
and !or pefsons with known atlergy ta yeasi,
§ Alternative schedule: four dases at Q, 1, 2, 12 months.
y Two 1.0-m1 dases given at difterent sites.
'• Speciai formutation tor diaEysis pat'sen2s. -
f t Four-dose schedule recommended at 0, 1, 2, 6 months.
�
.
,
i
Reference: CDC. MMWR,
Feb. 9, 1990 / Vol. 39 / No. RR-2
OSHA STANDARD 1910.1830
XI. Tha Standard
Generat Industry
Part 191Q of Title 29 of the Code of Federal Regulatians is amended as follows:
PART 1910--[AMENDEDJ
Subpart Z--jAmended]
l. The generai ae�tharity citation for 5ubgart Z af 29 CFR Part 2914 continnes
tp read as follows arnl a new citation for 1910.1030 is added: Authority» Secs. 6 and 8,
Uccupariortal Safety and Health Act, 29 U.S.G 655, 657, Secreiar}► af Labar's Urders
Nos. i2•'l1 {36 FR8'�54}� 8 �6 (41 FR 25459), or 9-83 (48 FR 35�3b}, as appiicable;
and 29 CFR Part 1911. '
*'"*** Section 1910.1030 also issaed under 29 U.S.C. b53. *****
2. 1910.1030 is added to read as foltows.
1920.I030 BLflODB4RNE PATIiOGENS.
(a) SCOPE AND APPLICATION. This section applies io all occugational exposure to
bioad ar ather patendatty infeetious mat�rials as defined by paragraph (b} of this secdan.
(b) DEFIMTIONS. For purposes of this section, the following shall apply:
"Assistant Secretary° means the Assistant Secretary of Labor for C►ccupatzonat Safety and
Health� or designated representative.
"Blood" means human blood� human blooci components, and products made from human
�blood.
2-1
Suggestlons, Recommendatians, and References
• ParaBraFh (b}, Page 2-1.
• Any empiayee who has occnpadonal exposure to
blood or ather potentially infectious material is covered
by this standard.
• At a multi-employer worksite: Emplayers af the
worksite {ambulancc for sxample) shall grovide their
awn empioyecs and employees af other emplayers
(police, fu�efighters, another ambulance service crew)
with engineEring controis.
* Examples: blood, plasma, serum, plat�lets, and
anticflagulant factors.
"Bloodbome Pathogens" means pathogctic micxoorganisms that are present in human
blood and can cause diseast in humans. Thcse pathogens include, but are not limited to,
hegatitis B virus {HBV} and human irnmnnodeficiency virus {HIV}. �
°Clinical laboratory" m�ans a wprkpla�ce wheze diagnostic or other screening procedures
are performed on blood or othor potentially infecdaus materiaLs.
"Contaminaked" means the prescnce or the s+easonably anticipated presence of blood ar
other potentially infectious materials on azt item or snrface.
"Contaminated Laandry" means laundry which has been soiled with blaod or other
gotenttiaity infec#ious matexiais or may contain sharps.
"Contaminated Sharps" m�ans any cantaminate�i object that can penetrate the skin
inclnding, but not limited to, ncedtes, s�alpets, broken glass, braken capillary tubes, and
exposed ends of deatal wires.
"Decontamination" means the use of physical or chemical means to remove, inactivate,
or destroy bloodbonne pathogons on a surfaca or iiem to the poini where they are no
longer capable of transmit6ng infectiaus par�ictes and the surface or item is rendered
safe for handling, use, or disposal.
"Dineciar" means the Director pf ihe National Institute for t?ccupational Safety and
Heatth, U.S. Department of Heaith and Human Services, or designated representative.
"Enguteering Controls" means controis {e,g., shargs disposat containers, self-sheathing
needles) that isolate or remove the bloodborne pathogens hazard from the woskplace.
"Exposure Incident" means a specific eye, mouth, ather mucons membrane, nan-intact
skin, or parenteral contact with blood ar other potendally infectiaus materials that results
frvm the performance of an empiayee's duties.
"Handwashing Facilities" means a facility pmviding an adequate supply of running
potablc waoer, soap and single use towels or hot air drying machines.
2•2
• Other examples include hepatitis C, malania,
syphilis, babesiosis, brucellosis, leptaspirosis, arboviral
infecLions, retapsing fever, Creutzfetdt Jatcab disease,
human T-lynnphotraphic virus Type-1, and viral
hemorrhagic fever.
• Visible presence or suspe�ted presence of bloat or
ather potentialIy infec#ious materiais.
• See Appendix C for suggested Decontamination
Salutions and Methods.
•"Disinfection" means the process af killing
pathogenic arganisms a of rendering them inert.
• See Appendix B for Post-Exposure Prot:ocot.
• Examples include a contaminated neeedle stick
i�jury; btood or body-fluid c�ntact witii the mucoas
membrane surface of the eye, nose, or mouth; blood or
body-fluid contaci with an open area of the skin; and
cuts with shatp objects covered wi#h blood or body
fluids.
• See Appendix C for Handwashing Indications,
Techniques, and Solutions.
"Licensed iieatthcare Pmfessionai" is a person whase le&'�Y P�itted scopc of gractice
allows him ar her to indcpatclendy pufozm the activides r�quimd by.. paragraph (i}
Hepadtiss B Vaccination and Post-exposurc Evaluadon and Fallow-up.
"HBV" means hepatitis B vir�s.
"HIV" means human immnnodeficiency virus.
"Occupatianal Exposure" means reasonably anticipated skin, eye, mucous membrane, or
parenEerai contact with bioad or other pat+entiatly infectious materiats that may msnit
fram the perfarn�ance of an emptoyee's duties.
"Other Potent.ially Infec6ous Materials" means
(i} 'ihe faiiowing human body fluids: semen, vaginal secredons, cerebrospina.i
EIuid, synavial fiuid. pleural ftuid, pericardiat flnid, peritoneat flnid,
amniadc flaid, saliva in dental procedures, any body fi�ud thaE is visibiy
contaminated with blqod, and all bqdy fluids in situations wherc it is
difficalt or impossible to differcneate between Uody fluids;
(2) Any unfixed tiss�a or organ (other than intact skin) from a human (tiving
or deaa}; and
. {3) HIV-containing cell a tissue cu2tures, organ cuttures, and iiiV- ar HBV-
' containing culture medium or other solutians; and bla�d, organs, ar
ottter tissues from experimental animals infected with HIV or HBV.
"Parenferai" means piercing mucovs membranes or the skin barrier thmugh sach events
as needle sticks, human bites, cuts, and abrasions.
"Petsonal Protective Equipment" is speciaiized clathing ar equipment wom by an
employee for gmiectian againsE a hazard. General wark clothes (e,g,, uniforms, pants,
shiRs or blouses) not intcnded W fuaction as pmtection against a hazard are not
considered to be personal pmtective equipmen�
'r�
• Occupatianal exposure includes all contact or
patential contact with potentially infectious materials
during the perfosmance of work retat�d dnties. it does
nat inctude exposur� oceurring while helging a fellow
emgloyee with a nosebleed or non-work related injury
in situadons regarded as "Good Samaritan Acts."
• See Appendix A for sample tisangs of Job
Classifications in which aii or same of the emplayees
have occupational expasure. '
• Inetudes haman bites that break the skin, which aze
masi likety ta accur in vialent situatians such as may
be encountered by golice and in emergency rooms or
psychiatric wards.
• See Appendiu D for Ezamples af Personal
Proieciive Equipment Use.
• See Agpendix D for Personal Protective Ec�uigment
Standards.
"Pratuction Facility" means a facility eagaged in industrial•scale, Iarge-volume or high
CAIICGtitCdfiOft pi�llCklOIi O� I�iIV Or i�BV.
"Regulated Wasta" means liquid a semi-liquid blood or other gofentially infectious
materials; contaminated items that would release blaad or ather potentially infectiaus
materials in a liquid or semi-liquid state if compressed; iterns that arc caked with dried
btood ar athea� potentiaity infe�tians maGeriats and ara capabte af r�ieasing thesc
materials during haruilir�g; contaminated sharps; and pathatogical and micrabiotogicai
wastes containting blood or other potentially infectious materials.
"Research Laboratory° means a taboratory producing a using research-laboratory-scale
amounts of HIY ar HBV. Research Iaboratories may praduce high cancentradans of
HIV or HBY but not in thc volume found in productioa facilities.
"Source Individual" means any individual, living or dead, whose blood cx other
potentially infectiaus materiaLs may be a soun�e of accupational exposure to the
emgloyee. Examptes inciude, but ar� not licnited to, hospitai and ctinic patzents; ctients
in institutians for tha developmentally disabled; trauma vic6ms; clients of drug and
alcohol treatment facilities; residents of hospices and nursing homes;.human remains; and
individw�ls who donate or setl btood or blood comppnents.
"Sterilize" means the use of a physical or chemicai procedure to desUray all microbial
life including highly resistant bacterial endospores.
"Universai Precau6ans" is an approach to infecdon controI. According to the concept of
Uniyetsat Precaudans, all t�uman btood and certain hnman body fluids are treated as if
kriown ia be infeciious for HFY, FIBV, and oEher binodbome pathogens.
"Work Practice Controls" means controls that reduce the likelihood of expc>su�+e by
attering the manner in which a task is perfarmed (e.g., prohibidng recapping of needies
by a two-hattded technique}.
2-4
• See defmitions of "Blood," page 2-l;
"Contaminated," "Contaminated Laundry," and
"Contaminated Sharps," PaBe 2-2; and "Other
PotentialIy Infecdaus Matenais," page 2-3.
•"Work area" means any physical sgace where
services are provided where there is a reasonable
likelihaod of occupadonal exposure to blood or other
patentiat irtfectiaus materia2: s�ch as ambutance padent
compariment, emergency mom, and ca21 site, for
ezarnple.
Deconfaminatian Solutlons and MeWods
A variety of disinfectancs are available for use in the health car�e setting. It is impartant ta understand the performance characteristics af each so that
the approgriate disinfectant can be nsed in thc safcst and mos# cffKient way.
Akahals: Nat recommended for sterilizing medicai and surgical materials principally becanse they tack the action to kill spures W penetrate
protein-rich materials.
ChlorIne and Chlorine Compounds:
• Mast widely used.
• Available in a liquid (such as sodium hypo�chlorite) and a solid (such as calcium hypocholorite) fornn.
• Microbicida2 activity Iargoty atiributed ta undissociaicd hypochloraus acid {HOCI}.
Activity based on pH. The fiigher the pH, tha morc hypachlorite ion is formed, and the lawer the microbicidal acdvity.
� A 1:1Q (SOp(? ppm) dilutian of 5.2596 sodium hypocholorite is r�commeaded by the CDC for cleaning blood spills and at least '•
S00 ppm {1t24d} avaitabtc chtorine far ten t20} minutes for decontaminating cardioputmonary msuscitation-training manikins.
(See Table C - 1.)
Note: Because hypochtorites and other germicides are substandally inactivated in the presence of blood, clean the sarface before an EPA-registered
disinfectant is applied.
[Chlarine products are corrosive to metal instruments. rubber tubing, and plasdc surfaces.J
C�l
Table C - 1.
Ptireparation and stabtlity ot chlorine soluttons
.�Yr��. � ~ �'w`T � Desired chiorine concentration
SQ40 ppm 1000 ppm 300 ppm 100 ppm
Diludon of bleach (5.259b NaOCI�
prepared fresh for use within
24 hrs I:10* 1.50 1:104 I:S00
Dilntion of bleach {5.25�'o NaQCI)
pnepared fresh and used for 1-30
days 1:5** 1:25 1:50 1;250
* To achieve a 1:20 ditutiat, add one paut bieacfir ta nine pazts water.
** To achiave a 1:5 ditution, add ane part bteach to four parts water.
Table C • 2
Inacttvation ot Hepatitis B Virus and Human ImmunodeticIency Virus by Selected Disinfectants
, •• Concentration inactivating Concentration inac#ivating
Disinfe+ctant 14 5 HBY, 14 mtu., 2QC 10 5 HIV, < 1QmIa., 25 C
Cfilorint dioude�... �.�+ M � NU ND
Ethyt alcottol ND 50%
Fonnalin ND ND
Hydrogen peraxi+de . ND 4.3°k
Isopropyl alcohol 70°b 35°,6
Sodium hypochloriGe 500 ppm 50 ppm
ND = No data
Sour�e. Rutala, W.A. (1990). APIC guidelines for selectian and use of disinfectants. American Joumal af Infection Control, 18{2), 99-117,
C-2
Handwashing Indicatlons, Tethntques, and Solutions
Handwashing is defined as a vigorous, brief rubbing together of all surfaces of lathered hands, followed by rinsing under a stream of water.
Recommendatioas
1. Handwashing indications
a. In the absence of a true emergency, personnel should always wash their hands
1) before perfonning invasive procedares;
2) before taking care of particularly susceptible patients, such as those who are severely immunocompromised and newborns;
3) before and after touching wounds, whether surgical, traumatic, or associated with an invasive device;
4) after situa6ons during which microbial contamination of hands is likely to occur, especially those involving contact with mucons
membranes, blood or body fluids, secretions, or ezcretions; .
S) after touching inanimate sources that are likely to be contaminated with virulent or epidemiologicalty important microorganisms;
these sources include urine-measuring devices or secredon-collection apparatuses;
6) after taking care of an infected paGent or one who is likely to colonized with microorganisms of special clinical or epidemiologic
�significancx, for example, multiply-resistant bacteria;
7) betwcen contacts with different padents in high-risk units.
b. Most routine, brief patient-care acdvities involving direct paGent contact other than that discussed in l.a. above, such as taking a blood
pressure, do not require handwashing.
� c. Activities involving indirect patient contact, such as handing a patient medications, food, or other objects, do not require handwashing.
[d. Wash hands after contact with any poten6ally infecdous material and after removing any protective handwear.]
2. Handwashing technique
For routine handwashing� a vigorous rubbing together of all surfaces of lathered hands for at least 10 seconds, followed by thorough rinsing
under a stream of water, is recommended.
3. Handwashing with plain soap
a Plain soap should be used for handwashing unless otherwise indicated
b. If bar soap is used, it should be kept on racks that allow drainage of water.
c. If liquid soap is used, the dispenser should be replaced or cleaned and filled with fresh product when empty; liquids should not be added to
, a partially full dispenser.
C-3
4. Handwashing with antimicrobial-cor�taining groducts (health-care personnel handwashes)
a. Antirnicmbial handwashing products shoutd be used for handwashing before personnei care for newborns and when othe�wise indicated
during their care, between patients in high-risk nnits, and befare personnet talce care a£ severeiy immunocompromised patients.
• Hospitals [and ambulance s�rvices� may choose from prodvcts in the pmduct categary definai by the FDA as hcatth-c� personnel
handwashes. • Pe�ons responsible far selectiag commercially markated andmicrobial health-care personnel handwashes can obtain
informa6on about cat�gorization of pmducts from lhe Center for Drugs and Biologics, Division of OTC Ihug Evaluation, FDA, 5600
Fishers Lane. Rockvilte, MD 20857.
• in addition, infcrrmation pubtished in ctie scientific literatare, pmsenteci at scianti�c meetings, documented by manufacturers, and
obtained from other scwr�es deemai imp��rtant may be considered.
b. Antimicrobiat-containing products fhat do not require water for use, such as foams or rinses, can be used in aceas where no sinks are
availabie. [When an antiseptic hand cieanser or towtette is use�i, hands shoutd be washed vigorousiy with soap and water as soon as
gassibte,] ,
5. Handwashing facilities
Handwashing facitities should be conveniently tocated.
Source:
Garner, J.S.. & Favero, M.S. (1985). Guideline for handwashing and hospital environmental contral, 1985. American Joumal of Infecdon Contcol,
t4(3), I20-129. �
C-4
Employee Infection Control Training Fi1e Form
Name: � S.S.#
Datc Employed: Job Classification:
Trainin8 Date: L�structor.
Insl�uctar is knowledgeabk in the subject matier contained in the training program as it relates W workplacc
issues pertaining to bloodbome pathogens. Yes No
,
tor s Qualifiptions:
Reason for Training:
New employee
Annual Update and Review
Change in ,pb classifica6on
G'hange in taslc or exposure risk
Change in infection control protocol(s) and procedure(s)
Training Included:
-An acces.s�ble copy of the regulatory text of the Standard, Secdon 1910.1030;
A gena'al explanafion of the epidemiology and symptoms of bloodborne disease;
A general explana6on of the modes of txansmission of bloodbome pathogens;
An eacplanation of the employer's exposure control plan and the means by ahich the employee can
� obtain a copy of the writtea p1an;
An e�cplanation of the appropriate methods fa recognizing tasks and other activities that may involv�
ezpos�u+e to blood and other potentially infectious materials;
An �xplanation of the use and limitations of inethods that will present ar mduce exposure including
' aPPco�iate engineering controls, work practices. and personal protective equipmen�
Inforniafion on the tyPes. Pr�Pe�' use, location, removal, handling, decontamination. and disposal of
Pe�onal Protective equipmen� .
An explanation of the basis far selection of pessonal protective equipmen�
In .�:�ation on the hepatitis B vaccine, includ.ing infoimation on its efficacy, safety, method of
administ�ation, the be�►efits of being vavcinated. and that the vaccine and vaccina6on will be offere�i
free of charge; ,
Infannation on the appropriate actions to take and persons to contact in an emergeacy involving blood
• or other potentially infectious materials;
An euplanation of the procedar+e to follow if an exposure incident occurs. including the mett�od of
reporting the incident and the meidical follow-up that will be made available;
Infonnafioa on the post-exposure evalua6on and follow-up that ihe employer is required to provide fa
the employee following an eaposu�e inciden�
An e�cplanation of the signs and labels and/ar oolor coding required by paragraph (gxl) of the Standard
(re8��8 Labels and Signs);
An opport�unity for interac6ve questions and aruwers with the person conducting the ttaining session.
F-1
Employec Medical File Form
Hepatitis B Vaccinatian Status
Name• S.S.# Date Employe8:
Date of initial Infection Corztrot Training.
Date HBV Vac�inaiion education information given to employee:
DaGe HBV Vaccination series offereci to employee:
Emptoye� received HBV Vaocinatians:
No If etnpiayee refi�ses vaccinations, he or she shail sign declina6an statement,
If employee did not receive HBV vaccinatian for any other neason, explain:
Yes, tree af charge. Tf yes, recard daies of injections.
lsi
Employee's Initials:
2nd 3rd
Hepatitis B Vaccine Declination Statement
i u�xierstand that due tu my acc�pational eacpanu+e to b2ood a other patentially infectious materials I may E�e
ai ati�cic of acquiring hepatitis B vints (i�V) infecbion I hava been given the opportunity to bc vacci»atod
witi� hepatitis B vaccine, at no charge to myself. i%wever, I deciine iiegatitis B waccinadon at #his time. I
understand that by decluung this vaccine, I continue to be at risk of acquiring hepa6tis B, a serious disea5c.
If in the futun I continne to have c�ccupatioYial cxgosure to blaod or ather poEentially infectious materials ar�d
I waat to be var,cinated with hepati#is B vacciae, I can receive the vaccinatian series at na charge tn me.
Federal Register, Vol. 56 No. 235. Fart 1910 of ti�le 29, Secrion 1910.1030, pg 64182,
Employee: DaGe•
Witr�ess: Date:
Emptayee now chaoses to receive HBV Vaccinaiians. at na charge, after originatlq declinin�
Emptuyee Signabure: I}ate•
Recor� dates of injections:
ist
Emgtoyee's InitiaLs•
2nd 3rd
F-2
c
E,XPpSURE INCIDENT INVESTIGATI�N FQRM
DATE OE' INCiI3EN'I': TIME OF II�ICILYENT:
LOCATION:
POTENTiALLX INFECTI4i3S MA2ERIALS ZNVOLVED:
TXPE: SOURCE:
CZRCUMSTANCES {work being performeci, etc.�:
HOW INCZDENT WAS CAUSED {acciclent, equzpment malfunctian, etc.}:
a
PERSONAL PROTECTIVE EQUIPMENT BEING USED:
ACTIONS TAKEN (decontamination, clean-up, repor�ing, etc.):
RECOMt�IENDATZONS FOR AVOIDING EtEPETITION:
0
EXPOSURE NOTIFICATION
(Place this sheet on the top of the chart cover)
'P0: (Primary or Staff Physician decided upon by your facility)
FROM: (Department and/a individual who evaluates and treats occupationally-acquired exposures)
SUBJECT: Emergency Medical Services Pe�sonnel Facposure
An emergency medical sen!ices worker has reported an exposure to the blood or body fluids from your patient. Our facility is required by law to
inquire whether the source patient has hepatitis B or HIV infection. T6e source patient has the right to refuse testing. However, if the source
patient is deceased, consent for hepadtis B and HIV testing is not necessary.
Date of eaposure:
Your patient's name is:
You are responsible for.
1. Informing your patient an exposure has occurred and asking your patient for consent to test.
(Inform your paGent the tests will be paid for by the EMS agency.)
2. Placing the consent in the patient's chart.
� 3. Ordering blood tests that the patient has consented to have drawn. (HBsAg and HIV)
4. Informing your patient of his/her test results. Provide ap�xopriate counseling and referral if the results were
positive.
OR
Providing the deceased patient's test results to the deceased padent's personal representative.
5. Providing the results of yoar patient's tests to your hospital's Deparrmen�.
(Department or individual who evaluates and treats occupationally-acquired ezposures, such as Infection Control/Occupational Health)
6. Informing the MDH if your padent's tests are posidve.
B - 13
SOURCE PATIENT CONSENT F4R HIV TESTING
An emergency medical service {EMS} worker acc:dentally came into contact with your btood. We are asking you to give us infazmation about yo�r
meidical history so that you can determine if yon hava been exposed to the human immunodeficiency virus (iil�. We want to determine if you are
infected with HIV, w infarm you of this infecGion, and to counsel you abaut what this means to you and others. Any infamation you give as tnay be
r�caded in your hospztai medical r�cord and may be disclosed to the EMS wori�sr, andlar a representative of tha EMS ager►cy, andlar ta heaith care
wa�icers who ar�e caring for the EMS wocker.
We also ask that you pmvide ns a sample of your btood to test for the presence of antibodies far HIV. The results of your test will aLs�a be recotded
in your haspital medical recard. If you are infected with HN, your test result will bc given to the EMS waker, but yonr name will not be given.
F�owever, we wiii infosm the Mitytiesota T)epaztmeni of FIea2th {MD�i} of your ttst results and pravide your name.
Tha law requires that MDH maint.auns the privacy of the information.
Yoa wiit not havt ta pay far the testing if yau choose to be tested, or counseting if counseling is needed. The EMS worker's agency will pay for
these expenses.
Yau are not required to givc the blood sample or the infamation, However, if you don't, you won't learn whether you are infected, and receive
additional infanmation about yoiir health if you aze infecied. If you r�fuse, we are required by law to inform the EMS worker and his/her employer tt�at
yote havc refused.
By signi�g belaw, yau are consenting ta being tested for the presence af HN andbodies.
Date ,�, Patient's Signatare
(tegal guardian, gatient representativej
B - 14
SOURCE PATIENT CONSENT FOR HEPATITIS B TESTING
An emergency medical service (EMS) worlcer accidentally came into cc�ntact arith your blood. We are asking you to give us information about yo�s
medical history so that you can detamine if you have been exposed to the hepa6tis B virus (HB�. We want to detamine if you are infected with the
hepatitis B virus, to infam you of this infecfion, and to counsel you about what this means to you and others. Any infamation you give us may be
recorded in your hospital modical record and may be disclosed to the EMS worker, and/or a repiesentative of the EMS agency, and/or to health care
workers who are caring for the EMS worker.
We also ask that you provide us a sample of your blood to test for the presence of andbodies for the hepatitis B virus (HBV). The results of your test
will also be recorded in your hospital medical record.
If you are infected with the hepadtis B virus, your test result will be given to the EMS worker, but your name will not be given. However, we will
inform the Minnesota Degaztrnent of Health (MDH) of your test results and your name. The law requires that MDH maintains the privacy of the
infom►ation.
You will not have to pay for the tesdng if you choose to be tested, or counseling if counseling is nceded The EMS worker's agency will pay for
these ezpenses.
You are not required to give the blood sample or the informadon. However, if you don't, you won't learn whether you are infected, and receive
additional infarmadon about yonr health if you aze infected. If you refuse, we are required by law to inform the EMS worker and his/her employer that
yau have refused. '
By signing below, you are consendng to being tested for the presence of HBV antibodies.
Date Patient's Signatuc+e
(legal guardian, patient representative)
B-15
�
Medical Information Release Form
(full name of worker/patient). heneby
authorize (individual or organization holding the medical records), to
release to (individual or organization. name and address,
authazized to neceive the medical infonnation), the following
medical info�on from my personal medical records:
but I do not give permission for any ather use or re-disclosure of this informa6on.
(Note: Several extca lines a� provided below so that you can place a,dditional restrictions on tt►is
authorization leuer if you want to. You may, however, leave these lines blank. On the other hand you may
want W(1) specify a parrticular expiration date for this letter (if less than one year); (2) describe medical
infonnation to be created in the fuhue that you intend to be coveied by this authoriza6on letiei; or (3)
descxibe portions of the medical info�mation in your records which you do not intend to be rel� as a
result of this letter.)
Full name of Employee a Legal Representative:
Signahme of Employee or Legal Rep�+esentative:
Date:
Signature of Vi�itness:
Date:
Source: Appendix A to 191020 Access ro employee exposure and medical records. Section & of the
Occupadonal Safety and Health Act, 29 U.S.C. 657; Secretary of Labor's Order Nv. 9-83 (48 FR 35736) and
29 CFR part 1911.
F-3 � �
HIV COUNSEL.ING AND TESTING CHECKLIST
l. Remind tt�e ezpase� employec to complete an Expasure Noti�icadon Repart before pre-test Cannseiing begins.
2. Iden6fy the methad of ezposure and evaluate the ezposure to deterrnine if it is significant,
3. Document the name, telephone number and address of both the ezposed employee and the employee's agency.
4. Discuss the tow risk of occupa6onaI HN transmission. Discuss the risk af hepatitis B transmission.
5. Pravide informatian on HIV testing procedure. Review algorithm for recornmended HIV antibady testing cimes far foltow-up of signiBcant
exposures with the eaposed employee.
6. Obtain consent far testing fram the exposed emptoyee.
?. Provide tiie exposed emp2oye� with past-exposure precau�ans they may use in their persanai tives.
• sexual
• bIood danatzons
• persanal hygiene
» maternal {pregnancy, breastfeeding}
8. Pravide the.employee with a l�st of symgtoms thsy might experience if they seroeonveri.
' 9. Pmvide informadon on prevention of occupaaonal ezpasure.
10. Identify the locadon the ezposed worker has designated for their foUow-up evaluation. Make an appointmeat of post-test counseling if they
select your hospital.
11. Pravide the exposed warker with a kelephone number they can call if they have questions.
8-16
�
�
POST-EXPOSURE EVALUATION AND FOLLOW-UP CHECXLIST
The following steps must be taken, and information transmitted, in the
case of an employee's exposure to Bloodborne Pathogens:
ACTIVITY
Employee furnished with documentation
regarding exposure incident.
Source individual identified.
Source individual:
COMPLETION DATE
Source individual's blood tested and
�
results given to exposed employee.
Consent has not been able to
be obtained
Exposed employee's blood collected and
tested.
Appointment arranged for employee with
healthcare professional.
Professional's name:
Documentation forwarded to healthcare brofessional
Bloodborne Pathogens Standard.
Description of exposed employee's duties. '
Description of exposure incident, including routes of exposure.
Result of source individual's blood testing.
� °Employee's medical records. .
�
�
City of N.�endata Heights
Dakata Caunty, IVbinnesota
F�,50LUTION NO. 92-
F�CSOLUTIUN OR,DERING T� PREPARATION OF ASSESSM�N'T' ROLL F4R
IVY FALLS CREEK STORM IlVIPROVIIVIENTS
�MPROVEMI�,NT NO. 91, PRUJECT NO. �
WHEREAS, the Mendota Heights City Gouncit deems it necessary that the follawing
improvement be constructed; and
The constr.uction of storm sewer impravements ta serve Ivy Fa11s Creek and adjacent
areas (which improvements have heretofore been known and designated as Improvement
No. 91, ProJect Na, 6).
W�3[EREAS, the Mendota Heights City Council deems it necess�uy that the assessment
roll be prepared for presentation at the Feasibility/Assessment Hearing.
NOW THERL+'FORE, IT IS HEREBY RFSOLVEI) by the City Council of the City
of Mendota. Heights as follows:
i. That the cost of the above described improvements shall be assessed against all
praperties benefitted by said improvements.
2. That the City Clerk with the aid and assistance of the City Engineer be and is
hereby authori��ecfi and directed to prepare the separate assessment roll for the
above described improvements show.ing the pmper amount to be assessed against
each of the lots, pieces or parcels of land benefitted by said impravements.
:�.
Adopted by the City Council of the City of Mendata Heights this �✓�day of October, 1992.
ATIZ�ST:
Kathleen M. Swanson, City Clerk
����1��# ►� ' ��� • : .�� :M�
By
Char2es E. Mertensotta, Mayor