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1992-03-05CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA March 5, 1992 - 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of * February 4 and February 18 Minutes 5. Consent Calendar a. Acknowledgment of the Building Report for February. b. Approval to Participate with Dakota County in 1992 to Complete New Aerial Topography Maps and Approval of a Purchase Order for the Ground Control (Surveying). c. Acknowledgment of St. Paul Water Rate Increase. d. Approval to Telecast Planning Commission Meetings. e. Approval of Minor Alteration of Pine Creek Estate Final Plat - RESOLIITION N0. 92-15 e. Approval of the List of Contractors. f. Approval of the List of Claims . End of Coaseat Calendar ' 6. Public Comments 7. Bid Award a. Watermains, Storm Sewers, Streets and Pedway Improvements - Mendota Heights Road - RESOLIITION NO. 92-16 S. IIafiaished aad New Busiaess ** a. CASE N0. 92-05: Centre Pointe Medical Clinic - Variance ** b. CASE N0. 92-01: Hudson Company - CUP - RESOLUTION NO. 92-17 -� ** //c. CASE N0. 92-03: Marvin Anderson Construction - Subdivision ** d. ��;r.: * //e . f. Discussion on ivy Creek Neighborhood Meeting Discussion on Snow Plowing Policy. Discussion on Superblock Planning Proposal. g. Discussion on Scheduling Staff/Council Workshop Session. 9. Council Comments 10. Adjourn -� 1 �- CITY OF MENDOTA HEIGHTS MEMO March 5, 1992 T0: Ma.yor and City Council FROM: Tom Lawell, City Administ � SUBJECT: Add On Agenda Number 2 for Ma.rch 5th Council Meeting . Additional information is being submitted for two items scheduled on the agenda, 8c. and 8e. (//) 3. AQenda Adoption It is recommended that Council adopt the revised agenda number two printed on yellow paper. 8c. Case No. 92-03: Marvin Anderson Construction See attached petition. .w- 8e. Discussion on Snow Plowing Policy , �1 � See revised memo and revised Snow Plowing Policy. = Also attached, please see the claim for dama.ge letter received � by the City. MTL:kkb CITY OF MENDOTA HEIGHTS MEMO March 4, 1992 T0: Mayor and City Council FROM: Tom Lawell, City Administrator SUBJECT: Add On Agerida for March 5th Council Meeting Two items originally scheduled on the Blue Agenda are now submitted for your review (*). Additional information is submitted for items Sa., 8b., 8c. and 8d. (**). 3. Agenda Adoption It is recommended that Council adopt the revised agenda printed on green paper. 4. Approval of January 30th and February 4, 1992 Minutes - Approval of the January 30th Workshop Minutes has been postponed until the Council meeting on March 17, 1992. � - See the attached Minutes for February 4, 1992. 8a. Case No. 92-05: Centre Pointe Medical Clinic See attached memo. 8b. Case No. 92-01: Hudson Company See attached letter. 8c. Case No. 92-03: Marvin Anderson Construction See attached letter. Sd. Discussion on ivy Creek Neighborhood Meetinct. See attached letter. 8e. Discussion on Snow Plowing Policy See attached memo and policy. MTL:kkb CITY OF MEND�TA HESGHTS D.AKOTA COUNTY, MINNESQTA � March 5, 1992 - 7:30 P.M. 7.. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of * February 4 and February 18 Minutes 5. Cansent Calendar " a. Acknowledgment of the Building Report far February. b. Approval to Participate with Dakota County in 1992 to Complete New Aerial Topography Maps and Approval. ot a Purchase Order far the Ground Control (Surveying). c. Acknowledgment of St. Pau1 Water Rate Increase. d. Approval to Telecast Planning Commission Meetings. e. Approval of Minor Alteration of Pine Creek Estate Fisza]. P1at - R,LS4LUTI�N NO. 9 2-15 e. Approval of the List of Contra��ors. f. Approval of i�he List o£ Clai.ms . Tnd af Conseat Caleadar 6. Public Coannents 7. Bid Award a. Wa�ermains, Storm Sewers, Streets and Pedway Improvements - Mendota Heights Road - RESOLUTTON NO, 92-16 8. IInfin3shed and New Busiaess ** a. CASE N4. 92-05: Centre Painte Medical Clinic - Variance ** b. C.ASE N4. 92-01: Hudson Company - CUP - REStJLUTIfJN N0. 92-17 ** c. CASE N0. 92-03: Marvin Anderson Construction - Subdivision ** d. Discussi.on on ivy Creek Neighbarhood Meeting * e. Discussion on Snaw Plowing Polic�. f. Discussion on Superblock Planning Proposal. g. Discussion on Scheduling StaffjCouncil Workshop Session. 9. GouneiI. Caamnents 10. Adjourn CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA March 5, 1992 - 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of January 30 Workshop Minutes . February 4(Further information to be hand delivered on Wednesday) February 18 5. Consent Calendar a. Acknowledgment of the Building Report for February. b. Approval to Participate with Dakota County in 1992 to Complete New Aerial Topography Maps and Approval of a Purchase Order for the Ground Control (Surveying). c. Acknowledgment of St. Paul Water Rate Increase. d. Approval to Telecast Planning Commission Meetings. e. Approval of Minor Alteration of Pine Creek Estate Final Plat - RESOLIITION N0. 92-15 e. Approval of the List of Contractors. f. Approval of the List of Claims. Ead of Coasent Calendar 6. Public Comments 7. Bid Award a. Watermains, Storm Sewers, Streets and Pedway Improvements - Mendota Heights Road - RESOLIITION NO. 92-16 8. IIafiaished and New Busiaess a. CASE N0. 92-05: Centre Pointe Medical Clinic - Variance b. CASE N0. 92-01: Hudson Company - CUP - RESOLIITION NO. 92-17 c. CASE N0. 92-03: Marvin Anderson Construction - Subdivision d. Discussion on ivy Creek Neighborhood Meeting e. Discussion on Snow Plow Policy (Further information to be hand delivered on Wednesday) f. Discussion on Superblock Planning Proposal. g. Discussion on Scheduling Staff/Council Workshop Session. 9. Council Co�,`mme�ts � � �µ� �. ..,,.:�...,=- � �..-.2,+�-.�C- p 10. Adjoura t ; �t :� i CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 4, 1992 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Blesener, Smith and Koch. Councilmember Cummins had notified the Council that he would be late. AGENDA ADOPTION Councilmember Smith moved adoption of the revised agenda for the meeting. Councilmember Koch seconded the motion. AYES: 4 NAYS: 0 APPROVAL OF MINUTES Councilmember Koch moved approval of the minutes of the January 21, 1992, regular meeting with corrections. Councilmember Blesener seconded the motion. AYES: 4 NAYS: 0 CONSENT CALENDAR Councilmember Blesener moved approval of the consent calendar for the meeting along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the Code Enforcement Monthly Report for January. b. Approval of the classification of tax forfeit Parcel No. 27-03500-011-27 as non-conservation, along with direction to staff to request the necessary forms for transfer of said parcel to City ownership. c. Authorization for the issuance of a purchase order for $12,839 to Cushman Motor Company, Inc. for a Cushman (4) Wheel Turf Truckster and Groomer. r•. � r d. Adoption of Resolution No. 92-08, A RESOLUTION DESIGNATING THE CITY OF MENDOTA HEIGHTS AS THE LOCAL GOVERNMENT UNIT (LGU) FOR ADMINISTERING THE WETLAND CONSERVATION ACT OF 1991. e. Approval of the list of contractor licenses dated February 4, 1992, and attached hereto. f. Approval of the list of contractors dated February 4, 1992 and attached hereto. g. Approval of the list of claims dated February 4, 1992 and totalling $621,017.25. Councilmember Koch seconded the motion. AYES: 4 NAYS: 0 PROCLAMATION Mayor Mertensotto recommended that the City Council proclaim March 1-8, 1992, as Volunteer's of America Week. Mayor Mertensotto read the Proclamation. Councilmember Koch moved adoption of the Proclama.tion on designating March 1-8, 1992 as Volunteer's of America Week. Councilmember Smith seconded the motion. AYES: 4 NAYS: 0 ST. PETER'S CHURCH/PILOT KNOB ROAD STREETS AND UTILITIES - ORDERING OF FEASIBILITY HEARING Public Works Director Jim Danielson briefly explained the feasibility report submitted by Tom Knuth, Senior Engineering Technician and himself. He gave a brief explanation about the May 1991 discussions between the Council and St. Peter's Church regarding the Church's petition, to the City, for sanitary sewer and watermains to serve their site. He stated since Council's approval of the report in 1991, the staging of the Mendota Interchange Project has changed considerably. Public Works Director Danielson explained that at the time the discussions took place in 1991, the City was unsure if the County was going to upgrade Pilot Knob Road and Acacia Boulevard. He stated the County has now decided to upgrade those streets and add storm sewer from Mendota Heights Road to Highway 55. In response to a question from Mayor Mertensotto, Public Works Director Danielson explained that 45 percent of the costs will be charged back to the City. He stated that it is proposed to assess the City's share of the street costs to the abutting properties and assess a nominal storm sewer cost to contributing drainage areas not previously assessed for storm sewer. Public Works Director Danielson stated MnDOT intends to charge the City for a substantial portion of the trunk storm sewer, and that it is proposed that City Tax Increment Financing funds pay for all costs not covered by the area storm sewer assessments. In response to Treasurer Larry anticipated using that there are upgrades. Councilmember Blesener's question, Shaughnessy explained the City has Tax Increments Funds since 1991 and ample funds to cover the proposed Public Works Director Danielson briefly explained the two stages of construction. He stated Stage I construction will be done in conjunction with the Highway 13 realignment with the sanitary sewer improvements installed to serve St. Peter's Church and Mendota. He explained the watermain installation will not be pressurized until Stage II construction completes a connection to active mains at Acacia Boulevard and Pilot Knob Road. He further explained Stage II construction will begin in either 1993 or 1994 and will consist of closing the Mendota Bridge, the reconstruction of Highway 55 and the upgrade of Highway 110. Mayor Mertensotto questioned the water loop size. Public Works Director Danielson explained that the City commissioned HNTB to study and investigate the appropriate size of looping and they concluded that an eight inch line is satisfactory. In response to a question from the Council, Treasurer Shaughnessy reiterated that the Tax Increment District will be the funding source for the watermain looping construction and that there is ample amount of funds. Public Works Director Danielson explained that Tax Increment Financing is also proposed to be used to pay for cemetery, other unassessable frontages, watermain oversizing and storm sewer costs on previously assessed properties. Public Works Director Danielson explained that MnDOT is currently negotiating with the Soo Line Railroad to purchase their right-of-way in the area of the Mendota Interchange Project. He explained that if MnDOT is able to purchase the right-of-way from Soo Line, several bridges will be eliminated and the street grade and storm sewer depths will be changed. He explained that these changes could lead to some reduction in the City's share of storm sewer costs. Administrator Lawell stated that if the MnDOT and Soo Line come to an agreement there would be many design changes and the letting of Stage I contracts would be delayed until August. Mayor Mertensotto stated that it would be in the City's best interest to become involved in the discussions between the MnDOT and the Soo Line Railroad as it could mean a total decrease in construction costs. Mayor Mertensotto directed staff to send a letter to MnDOT expressing the City's concern regarding the negotiations between MnDOT and Soo Line Railroad. He stated it should be noted that the results of the negotiations will directly impact the City and its share of costs related to the Stage I and II construction projects. Councilmember Blesener moved adoption of Resolution No. 92-09, "RESOLUTION ACCEPTING ENGINEER'S REPORT AND CALLING FOR HEARING ON PROPOSED STREETS AND UTILITIES TO SERVE ST. PETER'S CHURCH AND PILOT KNOB ROAD (IMPROVEMENT NO. 84, PROJECT N0. 2B). Councilmember Koch seconded the motion. AYES: 5 NAYS: 0 MNDOT COOPER.ATIVE AGREEMENT - TRUNR HIGHWAY 13/I-35E Public Works Director Jim Danielson briefly explained that the MnDOT is planning to widen and replace the Trunk Highway 13 Bridge over I-35E this summer. He explained in conjunction with the bridge widening, the Trunk Highway 13 approaches will be widened and improved, and Victoria Road will be realigned and the on-off ramps to I-35E will be improved. Public Works Director Danielson further explained as part of this project, some of the City's utilities will be affected. He stated that the watermain and sanitary sewer will need to be lowered on Victoria Road and that the watermain will need to be insulated or lowered along Trunk Highway 13. In response to a question from Councilmember Blesener, Public Works Director Danielson explained the City will need to fund up to $16,925 of watermain insulation and alteration costs. He explained that the State is required to fund the utility corrections on Victoria Road because those utilities are not within State right-of- way. He stated the City's watermain along Trunk Highway 13 is there on permit and that that requires the City to fund any alterations. In response to a question from Ma.yor Mertensotto, Public Works Director Danielson explained the City has established a Utility Replacement Fund to cover utility alterations. He stated there is an ample funds available within the Utility Replacement Fund to cover the costs. Councilmember Cummins moved 92-10, RESOLUTION APPROVING 69189, SP 1902-42, 1982-112. Councilmember Smith seconded AYES: 5 NAYS: 0 FAA PART 150 AIR NOISE MITIGATION PROGR.AM adoption of Resolution No. MN/DOT AGENCY AGREEMENT N0. the motion. Mayor Mertensotto stated that at tY: Council meeting Mr. Steve Vecchi was the FAA Part 150 Air Noise Mitigation the purpose of the discussion tonight the City of Mendota Heights will available from that program. � January 18, 1992 present to discuss Program. He stated is to determine how utilize the funds Ma.yor Mertensotto explained that the Metropolitan Airports Commission (MAC) commissioned a committee, Policy Advisory Committee (PAC) who developed a formula to disburse $4 million of Federal Aviation Administration (FAA) money. He explained that this formula was determined by five City representatives with Mendota Heights and Eagan voting against the distribution formula based on population. Mayor Mertensotto explained further that the amount of money that would be allocated to Mendota Heights is $227,600 for 1992. Mayor Mertensotto briefly explained that the MAC has asked the City of Mendota Heights to indicate how we intend to utilize Part 150 Funds allocated to the City on an annual basis. He explained that there are three programs available: Sound Insulation Program, Purchase Assurance Program and Property Acquisition Program. Mayor Mertensotto explained there are approximately 65 homes within the LDN 65 Metric Contour who would qualify for one of the three programs offered by the MAC. He further explained that within the Contour there are two schools, St. Thomas Academy and Visitation Convent which could qualify. He explained that St. Thomas Academy has expressed some interest in participating within the Program. Mayor Mertensotto explained that Mr. Vecchi has indicated that once the City gets involved in a Part 150 Sound Insulation Program, the City could never get into a Part 150 buyout program. He further explained that if the City were to participate in the buyout program the maximum number of homes that could participate in a year would be six based on funding proj ections provided by the MAC. Mayor Mertensotto explained that the City should take a position to the MAC that the distribution formula should be revised. He stated that the funding should be more equitably disbursed amongst the Cities surrounding the airport. He stated that the City should ask the MAC if there is a program of funding exclusive of the Part 150 Funding Program. Councilmember Blesener stated that she wants to see the City take an aggressive position either politically or legally to get the MAC' s attention. She stated that once this distribution formula becomes policy, it will be very difficult to change it. Mayor Mertensotto stated that the City does not agree with the FAA's feeble attempt to mitigate noise and the distribution of the Part 150 monies which does not address the magnitude of the problem on an equitable basis for all the communities surrounding the airport. He explained that if the policy is based on population, the City should withdraw from the program. In response to a question from Councilmember Blesener, City Administrator Lawell stated that the FAA is calling the shots in terms of what they are and are not willing to spend money for. He stated that the only criteria put forth is that the City spend the money in the LDN Metric Contour 65. He stated that the Federal Government does not dictate how the money is to be allocated amongst the three different options. He explained that the Federal Government has left this task up to each specific airport. He explained that the MAC needs to draft a plan to allocate the funds and ultimately that is why the PAC was formed. Administrator Lawell explained there are several other committees that will review the recommendation and then the FAA. He explained the ability to impact the FAA decision is limited and that is why the City should take a stance now while we are still able to communicate with the PAC and the MAC. City Attorney Hart clarified that he has not reviewed the regulations involved within the Part 150 Program to determine whether all of the regulations have been followed. He stated that the fact that the City disagrees with the allocation formula does not necessarily make it illegal. He stated the City would have to demonstrate, legally, that the MAC has breached a regulation and that breach has caused the City irreputable harm. He explained the City would have to demonstrate, politically, that the MAC has ma.de a fundamental factual error. Councilmember Smith stated that the population criteria should be at issue and that the City should insist that a criteria on the number of flights that cross over the community should be used as a basis for determining a distribution formula. City Administrator Lawell responded that the MAC has explained the types of assumptions that went into generating the LDN 65 Contour and that certainly the frequency of aircraft overflights is a factor in the list of variables. Councilmember Cummins stated that everybody who lives around an airport is subj ect to noise . He stated that he believes the position that the MAC has taken is very defensible. He stated that the City of Mendota Heights has a small amount of population compared to the other Cities . He stated that he feels the City should take the federal money available for this year and the City should challenge the funding allocation formula for 1993. He stated the formula should be based on noise intensity not just proximity to the airport. In response to a comment from the audience, Councilmember Smith stated the City of Eagan has decided they will be distributing their funds based on seniority of homes built prior to 1979. She stated the City of Eagan will be using the sound insulation program. Councilmember Smith stated that the frequency factored into creating the LDN Contour is not an accurate representation of the amount of discomfort suffered by the various people in the various contours. In response to a question from Lois Furlong, resident of the Furlong Addition, City Administrator Lawell clarified that the information submitted to the City Council tonight is that of the 1996 LDN Contour. Mayor Mertensotto stated that the City is not able to address the noise problem of aircraft overflights because the Federal Government does not address the problem. ' Councilmember Blesener stated that she would like the City to take a dual approach by accepting the money for 1992 and challenge the distribution formula. Councilmember Smith concurred with Councilmember Blesener and stated the City is not sure how long the funds available will last and that the City should accept what they can at this time. Mr. David Hiner, resident of Furlong, stated that he had talked to Mr. Vecchi at the January meeting. He stated that Mr. Vecchi indicated that there is a possibility of more than one program being implemented for the money. Councilmember Blesener stated the City should use the money„_to start an acquisition program while challenging the distribution formula and that the City should seek other possible funding sources. City Administrator Lawell gave a brief summary of the existing homes west of Highway 55. Councilmember Cummins questioned if it would be better to acquire the homes west of Highway 55, since there are relatively few homes, and use that land for future development. Ma.yor Mertensotto pointed out that the City would first have to purchase the land from MAC. Councilmember Blesener questioned if Tax Increment Funds could be used in this area. City Administrator Lawell explained that as homes.have become available (west of Highway 55) the City has used Tax Increment Funds to purchase those homes. City Administrator Lawell suggested that if the land acquisition program were to be adopted, the City might want to consider entering into an agreement with the MAC providing that the MAC will not unreasonably withhold the sale of the land when it is ready for development. Councilmember Smith questioned what would happen to the last few home's ma.rket value should a buyout program be implemented. Councilmember Smith stated that she is concerned for the residents who are at the end of the buyout and what that would do to their property valuation. Councilmember Smith suggested the City use the sound insulation program as their primary goal of relief and then use the guarantee purchase plan by designating one or two homes for purchase a year. Mr. Bob Tousignant, Furlong Resident, stated he is concerned with the property valuation decreasing. A resident from the Furlong Addition stated he is concerned over the priority of schools receiving the funds before the residential households. Councilmember Cummins moved to designate the City's 1992 Part 150 Program allocation toward the acquisition of single family residential properties within the LDN 65 Noise Contour and west of Highway 55, to direct staff to determine their level of interest in the voluntary program, and if 1992 funds yet remain, prepare for Council consideration a contingency spending plan to utilize the remaining funds elsewhere within the LDN 65 Contour. Councilmember Blesener seconded the motion. AYES: 3 NAYS: 2, Mertensotto, Koch Councilmember Blesener questioned that if the City is not successful in negotiating the purchase of land west of Highway 55 that maybe the City could revisit the possibility of a buyout program east of Highway 55. Councilmember Blesener moved to enact a one year moratorium on the expenditure of 1992 Part 150 funds for purposes of sound insulation within the Roger's Road area, Furlong neighborhood, and all residential properties west of Highway 55. Councilmember Cummins seconded the motion. Mr. Bob Tousignant, Furlong Resident, stated that he feels this restriction is unfair. Ms. Mary Schwartz, Kendon Lane, stated that additional insulation and air conditioning makes a real difference in sound proofing homes. Mayor Mertensotto stated that by imposing moratoriums it affects the property values. AYES: 2 NAYS: 3, Mertensotto, Roch, Smith IVY FALLS CREEK DRAINAGE SYSTEM PROTECTION AND IMPROVEMENTS STORM WATER UTILITY PROGRAM PROPOSAL Engineer Eckles was present to discuss the erosion problems of the Ivy Falls Creek Drainage System. He explained this problem has been before Council in the past and because of continued erosion concerns by area residents, the item is once again before the Council. Engineer Eckles stated the question being posed to Council tonight is how the repair work will tie into future projects. Engineer Eckles stated in the past, the creek erosion problem has never been resolved because of the extreme cost to repair and protect the creek which made an improvement project unfeasible. Engineer Eckles explained there is possible funding mechanisms which the Council can consider. He explained the option of cost sharing with West St. Paul and the implementation of a Storm Water Utility Program. Engineer Eckles stated that BARR Engineering has done studies of the creek in conjunction with the Lower Mississippi Watershed Management Organization. He explained the options of installing rock structures, high flow pipe installation and low flow channels. Engineer Eckles discussed a diagram of a Gabion Drop structure and explained why Gabion Rock structures are used. He stated that BARR recommended a timber modular drop structure, which staff discussed, and decided to reject that option due to the timber life span. He explained that the ideal solution to the problem would be high flow/low flow channels, but due to cost, this option is impractical. Engineer Eckles briefly described the possible sources of funding. He briefly explained the use of a Storm Water Utility Program which is similar to the Sanitary Sewer Utility Program. In response to a question from Ma.yor Mertensotto, Engineer Eckles stated that West St. Paul will pay 8 percent of the estimated costs. He explained that if the WMO had been in place in 1978, West St. Paul would be obligated to pay more. Councilmember Cummins questioned what the $1 million cost covers. Engineer Eckles stated that it covers work on the main creek, two reaches plus expansion of the holding pond. Engineer Eckles stated that bank modification is not included. Engineer Eckles stated that because of the WMO, each City within the district has the ability to set up special tax districts. Councilmember Blesener questioned if other maj or proj ects would be funded through the utility fund. Engineer Eckles stated that he has earmarked half a dozen proj ects in the future, some being work in the industrial park, Valley Creek and the Friendly Marsh. He stated that there are no future projects close to the magnitude of this project. Councilmember Blesener stated that the City has an obligation to the residents to provide some relief to the area. Treasurer Shaughnessy explained that the City can form a special tax district and charge all residents within the district ar Shaughnessy already paid annual maintenance fee. Treasurer stated that some owners in the area have special assessments. Councilmember Smith questioned if there is a formula to calculate West St. Paul's portion of the cost. Engineer Eckles responded there is not. He stated that BAR.R Engineering estimated West St. Paul's cost may be 8 to 10 percent of the project. Council directed staff to conduct an information meeting before March 3rd with residents along the creek to discuss the specifics of the project and how the City intends to fund the project. SNOW PLOWING POLICY Public Works Director Danielson briefly reviewed the snow plowing policy as submitted for Council's review. Public Works Director Danielson explained that he had contacted adj oining Cities to try and obtain copies of their policies. He stated that none of the Cities had written policies. He explained that he contacted the League of Minnesota Cities and they were able to provide several policies. He further stated that the Mayor provided a copy of the City of Oakdale's policy. Councilmember Blesener stated that she would like to see the policy be more definite in establishing hours and how the streets will be plowed. Public Works Director Danielson stated the objective of the policy is to keep the City relatively mobile during heavy amounts of snowfall. Mayor Mertensotto stated that he would like to see the City start plowing the streets starting at 2:00 A.M. and be finished by 10:00 A.M. Mayor Mertensotto stated that the City of Oakdale plows their streets the same way after each snowfall. Councilmember Blesener stated that a rotation of routes on an annual basis may be more desirable. Councilmember Smith stated she would like to see more information within the snow plowing policy regarding replacement or repair work on property dama.ged during plowing. Public Works Director Danielson stated the City has thirteen feet of boulevard right-of-way which is reserved for snow storage. Councilmember Smith suggested that the City should have an answering machine or have someone operating the phones during all times while the plows are out. The Council directed Public Works Director Danielson to prepare a revised Snow Removal Policy incorporating time deadlines and specific routes. The Council further directed Public Works Director Danielson to return back to the Council to further review the policy. RE-APPOIN'I'MENT OF PLANNING AND PAR.KS COMMISSIONERS Councilmember Cummins inquired if staff had done research regarding limiting Planning and Parks Commissioners to two four year terms. Administrator Lawell stated that staff had looked into the term limitation issue but was unable to locate in the City's records a specific reference to such policy.. Councilmember Cummins moved to re-appoint Ultan Duggan, Sandra Krebsbach and Sharon Koll to the Planning Commission and John Huber and Mike Lundeen to the Parks and Recreation Commission, each for another three year term beginning February 1, 1992. Councilmember Cummins further directed staff to research placing limitations on the amount of terms Commissioners serve. Councilmember Smith seconded the motion. AYES: 5 NAYS: 0 COUNCIL MEETING SCHEDULE Council briefly reviewed a memo submitted by City Clerk Kathy Swanson regarding upcoming Council meeting schedules that conflict with scheduled election dates. Councilmember Smith moved to reschedule March 3, 1992 regular Council meeting to March 5, 1992 and to convene the regular meetings of April 7, 1992, May 19, 1992, September 15, 1992 and November 3, 1992 at 8:00 P.M. Councilmember Koch seconded the motion. AYES: 5 NAYS: 0 r��.�t�li�:�i►� There being no further business to come before the Council, Councilmember Blesener moved that the meeting be adjourned. Councilmember Koch seconded the motion. AYES: 5 NAYS: 0 TIME OF ADJOURNMENT 11:10 P.M. Kimberlee K. Blaeser Senior Secretary ATTEST: Charles E. Mertensotto Mayor Page No. 3031 February 18, 1992 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 18, 1992 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Cummins, Koch and Smith. Councilmember Blesener had notified the Council that she would be absent. AGENDA ADOPTION Councilmember Cummins moved adoption of the revised agenda for the meeting. Councilmember Koch seconded the motion. Ayes: 4 � Nays: 0 CONSENT CALENDAR Councilmember Koch moved approval of the consent calendar for the meeting along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the Treasurer's monthly report for January. b. Acknowledgment of the draft minutes of the February Parks and Recreation Commission meeting. c. Adoption of Resolution No. 92-11, "RESOLUTION ESTABLISHING PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE." d. Approval of a Joint Powers Agreement with Dakota County for 1992 Landfill Abatement Funding and authorize its execution by the Mayor and City Clerk. e. Approval of the purchase of an Apple Laserwriter IIg for the Police Department from Apple Computer, Inc. for $3,219.00. f. Acknowledgment of a memo from the City Treasurer regarding the city's workers compensation insurance premium. Ayes: 4 Nays: 0 PROCLAMATION Ayes: 4 Nays: 0 STREET REHABILITATION POLICY Page No. 3032 February 18, 1992 g. Authorization for the purchase of two 1992 Chevrolet Caprice police vehicles from Polar Chevrolet pursuant to State Contract M-3551 for a total cost, including equipment changeover and graphics, not to exceed $28,000. h. Authorization for the Mayor to sign letters to Representatives Vento and Sikorski asking them to co-sponsor HR3560, relating to federal cable television legislation. i. Approval of the list of contractors dated February 18, 1992 and attached hereto. j. Approval of the list of claims dated February 18, 1992 and totalling $141,465.67. k. Acknowledgment of a letter of resignation from Receptionist Maria Karels and authorization to advertise the position. Councilmember Smith seconded the motion. �Cb Councilmember Smith moved to-eomplain March 9- 13 as "Support Your Local Chamber of Commerce Week." Councilmember Koch seconded the motion. Council acknowledged a memo from Engineer Klayton Eckles regarding the street rehabilitation proposal prepared in 1989. Engineer Eckles reviewed the history of the proposal and stated that he is concerned that the 1989 plan will likely not encourage property owners to request urban style street construction, with curb and gutter, because of the significant cost differential between urban and rural type streets, largely because of the difficulties involved in installing storm sewer. He informed Council on the estimated current costs for both types of construction and reviewed several formulas for owner/city cost participation. He asked whether Council is willing to require urban r Page No. 3033 February 18, 1992 design, and if not, to what extent the city will participate in the cost. Mayor Mertensotto pointed out that Council could not get the Ivy Falls property owners to agree to anything but a street overlay when the project was constructed. He stated that West St. Paul is doing a reconstruction program and is using CDBG funding to subsidize costs for senior citizens; South St. Paul is redoing all of its streets and is bringing them all up to certain standards. He further stated that although the city could keep the rural design, he felt that if Council could get the residents to choose urban design it would be much better. He stated that rehabilitation of streets revitalizes neighborhoods and felt the urban design much improves the aesthetic appearance of a neighborhood. He stated that he likes the St. Louis Park program and that he would be in favor of using a revolving infrastructure replacement fund for city participation and also CDBG monies to assist seniors. He felt that a$16.00 per foot city contribution would be reasonable. Responding to a question from Councilmember Cummins, Treasurer Shaughnessy stated that the infrastructure replacement has been � accumulating. Each project would be handle� as a Chapter 429 improvement project to allow for special levies in addition to the infrastructure fund participation. If one mile of street per year were done, he did not think the immediate tax impact would be significant, depending on how long it would be levied for. He would try to project out five years and borrow just once during that five year period. Mayor Mertensotto stated that he is convinced that putting in curb and gutter and boulevards in the older neighborhoods would be beneficial to the neighborhoods and the community. Councilmember Koch stated that some streets definitely need to be repaired but that she is not so sure that curb and gutter is better than rural design. Councilmember Smith agreed, stating that where it would be a safety hazard to retain rural design, the urban style should be used, but � Page No. 3034 February 18, 1992 otherwise she did not believe that curb and gutter should be required. She asked whether curb and gutter would be a definite safety improvement for currently rural-style collector streets. Engineer Eckles responded that it would and that Wagon Wheel and Decorah are good examples of streets which carry more than the normal traffic and would be safer if they were urban design streets. He stated that Wagon Wheel is an MSA route and that he has asked that Decorah be designated as MSA. Mayor Mertensotto stated that street restoration is a problem and that he does not feel Council should require urban design but that it should do what is possible to encourage urban design. Councilmember Cummins stated that perhaps the policy should include disincentives for selecting the rural design, such as requiring that neighborhoods pay for maintenance costs as the streets deteriorate. Councilmember Koch pointed out that if the rural design lasts 20 years versus 30 years for the urban design, it is not likely residents would choose to pay twice as much for the urban design. Councilmember Cummins stated that he would be willing to use the St. Louis Park approach and would like staff to prepare information on the impact on the City for both a 50/50% cost split and a 33/66% split. Councilmember Smith stated that if people choose the rural design, it should be their choice. As long as it is not a safety issue and does not affect a collector street, the property owners should have the right to choose the design. Councilmember Koch stated that she does not mind publicizing the benefits of urban design but that she does have a concern about requiring curb and gutter. Staff was directed to prepare information on various participation formulas and the financial impact on the City. Y HEARING - ALLEY VACATION (T.T. SUBDIVISION NO. Ayes: 4 Nays: 0 Page No. 3035 February 18, 1992 Mayor Mertensotto opened the meeting for the SMITH purpose of a public hearing on an application 3) the alley in Block 5, T.T. Smith's Subdivision No. 3. Public Works Director Danielson informed Council that although the application was for vacation of the alley adjoining Lots 5 and12 and Lots 6 and 11, notices had been sent to the owners of all lots in Block 5. He recommended that the entire alley be vacated and that the city retain a 20 foot utility and drainage easement along the length of the alley. Mayor Mertensotto asked for questions and comments from the audience. Mr. Pat Robinson, 660 Brookside Lane, asked what happens when an alley is vacated. Mayor Mertensotto responded that the property to the centerline of the alley would be returned to the adjoining property owners and the city would reserve an easement for repair and maintenance of utilities, including maintenance of the NSP utility lines. He stated that there should be very little impact on property taxes. There being no Councilmember be closed. Councilmember further questions, Cummins moved that the hearing Koch seconded the motion. Councilmember Cummins moved adoption of Resolution No. 92-12, "RESOLUTION APPROVING VACATION OF AN ALLEY," revised to state that the city reserves a twenty foot utility easement running ten feet on each side of the centerline of the alley. Councilmember Smith seconded the motion. LEGISLATIVE Council acknowledged a report from the REDISTRICTING PLAN City Clerk regarding legislative redistricting and precinct boundary changes. Council discussed the several options for precinct boundaries presented in the report. Councilmember Smith moved to adopt the City Clerk's recommended legislative redistricting plan/precinct boundary map identifying one � Page No. 3036 February 18, 1992 precinct in Legislative District 39 and four precincts in Legislative District 38. Councilmember Koch seconded the motion. Ayes: 4 Nays: 0 PRESIDENTIAL PRIMARY Council acknowledged and discussed a memo from the City Clerk recommending use of a single polling place in the Mendota Plaza Shopping Center for the Presidential Primary. Council also acknowledged a proposed resolution to appoint election judges. Councilmember Cummins moved adoption of Resolution No. 92-13, "RESOLUTION DESIGNATING SINGLE POLLING PLACE FOR PRESIDENTIAL PRIMARY ELECTION," and Resolution No. 92-14, "RESOLUTION APPOINTING ELECTION JUDGES.�' Councilmember Koch seconded the motion. Ayes: 4 Nays: 0 SNOW PLOWING POLICY Council acknowledged and discussed the proposed snow plowing policy and request for authorization of the purchase of a fourth truck and snowplow. Mayor Mertensotto pointed out that the section on work schedules=for snowplow operators should be revised to state that operators policy should be revised to state "regular work day" rather than nine-hour work shifts. It was the revised to will begin A.M. consensus that IIIB should be state that snow removal operations � 2:00 A.M. rather than at 2:00 Councilmember Smith felt that the proposed policy does not address the total picture of snow removal and should prioritize what is done when. She asked about follow-up clean- up, and felt that residents should be allowed to protect not only fixed items within the setback but also plantings - asking whether residents could be given the option to mark plantings somehow. She suggested that there should also be guidelines established for such matters as how high the wing should be raised. Mayor Mertensotto responded that it is very difficult for a wing operator to get the wing up and down and that part of the purpose of � � •. Page No. 3037 February 18, 1992 the 13 to 15 feet of city boulevard area is for snow storage. Councilmember Cummins suggested that action on the policy be tabled to allow Councilmember Smith to review her concerns with staff. Councilmember Cummins moved that action on the snow plowing policy be tabled to March 5th. Councilmember Koch seconded the motion. Ayes: 4 Nays: 0 COUNCIL COMMENTS Mayor Mertensotto suggested that residents be notified in the city newsletter that when they . are walking on the street, wherever practicable they should use the opposing traffic side, as is stated in M.S. 169.21. Councilmember Smith informed Council that she had been contacted by a resident concerned over the safety of the intersection of Mendota Heights Road and T.H. 149. The resident and her child had been involved in an accident at the intersection, and her child had been involved in a second accident. In both accidents, the,vehicles were on Mendota Heights Road approaching T.H. 149 from the east. She stated that traffic will certainly increase at the intersection and she would like the city to again approach Mn/DOT to request signals. She also felt that the Mendota Heights Road west of T.H. 149 should be looked at to see if it can be improved. Mayor Mertensotto suggested that city staff put traffic counters on both sides of the intersection to measure traffic and that Mn/DOT be requested to place counters on T.H. 149. The information would then be reviewed to determine if signals are warranted. ADJOURN There being no further business to come before the Council, Councilmember Koch moved that the meeting be adjourned. Councilmember Smith seconded the motion. Ayes: 4 Nays: 0 TIME OF ADJOURNMENT: o'clock P.M. Kathleen M. Swanson City Clerk MEMO � Date: 2-24-92 T0: Mayor, City Council, and City Administrator FROM: Paul R. Berg, Code Enforcement Officer SUBJECT: Building Activity Report for February 1992 ' CURRENT MONTH YEAR TO DATE 92 YEAR TO DATE 91 BUILDING � � PERMITS: No. Valuation Fee Collected � No. Valuation Fee Collected � No. Valuation Fee Collected . � � SFD 9 1,535,105.00 13,181.06 � 13 2,302,283.00 19,532.75 � 5 827,476.00 7,175.86 APT 0 0 0 � 0 0 0 � 0 0 0 TOWNHOUSE 0 0 0 � 1 85,230.00 951.23 � 0 0 0 CONDO 0 0 0 � 0 0 0 � 0 0 0 MISC. 4 33,751.00 656.70 � 6 43,391.00 809.70 � 10 54,683.00 1,058.45 C/I 2 21,500.00 399.30 � 7 3,335,145.00 14,771.93 � 17 6,332,374.00 25,336.74 -------------------------------------------+------------------------------------+------------------------------------ Sub Total 15 1,589,756.00 14,237.06 � 27 5,766,049,00 35,465.61 � 26 7,214,533.00 33,571.05 TRADE � I PERMITS• I I � � Plumbing 15 604.00 ( 25 999.00 � 15 642.00 Water 16 80.00 � 19 95.00 � 12 60.00 Sewer 8 _ 140.00 � 72 210.00 � 8 140.00 Neat, AC, � � ' & Gas 17 1,027.00 � 30 1,868.50 � 79 2,610.50 -------------------------------------------+------------------------------------+------------------------------------ Sub Total 56 1,851.00 � 86 3,172.50 � 54 3,452.50 Licensinq• Contractor's � � Licenses 33 825.00 � 165 4,125.00 � 214 5,350.00 -------------------------------------------+------------------------------------+------------------------------------ Total 104 1,589,756.00 16,913.06 � 278 5,766,049.00 42,763.11 � 294 7,274,533.00 42,373.55 NOTE: All fee amounts exclude Sac, Nac, and State Surcharge. Amounts shown will reflect only permit, plan check fee, and valuation amou�ts. � �� a CITY OF MENDOTA HEIGHTS February 27, 1992 TO: Mayor, City Council and City Adminis FROM: James E. Dani son Public Works D o SUBJECT: Aerial Topography DISCUSSION: Dakota County is in the process of completing the aerial topography for the entire County for use with their Geographical Information System (GIS). The County splits the cost of obtaining this topo with the communities involved on a 50-50 basis. Mendota Heights last completed aerial topos almost 20 years ago in 1974. We are in need of updated maps for planning and engineering purposes. There are two aspects to aerial topos, 1.) the photography and stereo digitizing, and 2.) the ground control. The cost for the photography and stereo digitizing is $2,811 per square mile (see attached bid). Mendota Heights' share is calculated on 12.5 square miles (we have to pay for full square mile sections,� in some cases where we are only in a portion of the �ke section). City costs for th� aerials therefore are $16,900. The other City cost is for ground control. City staff does not have the time or proper surveying equipment to complete this surveying in the needed time lines. We therefore have obtained quotations from five surveyors: Gorman $2,0{}0 Sathre-Bergquist 3,050 Pioneer Engineering 3,520 McLagan 3, 8Q0 Sunde 6,500 Gorman was the surveyor who completed the ground control for West St. Paul when they completed their aerials last year. I budgeted for, then removed money, to complete the aerials in this year's budget after the County informed me that they thought they would not have their half of the fundi.ng available. The County Surveyor received funding for the project at the last minute. We do not have the aerials budgeted for, but this is a very favorable bid and the City does need the new aerials. I recommend that we fund for the aerials this year and divide the costs three equal ways, Engineering Enterprise, Utility Enterprise and General Fund (Planning). RECOMMENDATION• I recommend that Mendota Heights participate with Dakota. County in 1992 to complete new aerial topo maps for the City. Costs for the project are estimated to be $20,0{}0 ($17,000 Aerial Photography, $2,000 Surveying, $1,OU0 Engineering). ACTION REQUIRED: If Council desires to implement the recommendation they should pass a motion authorizing the Mayor to execute the attached cost sharing agreement with Dakota County and awarding a$2,0{}0 purchase order to Gorman for the ground controls. JED:dfw RESPONSES TO 1992 AERIAL PHOTOGRAPHY & STEREO DIGITI2ING RFP VENDOR MENDOTA HTS. SQ. MI. Horizons, Inc. 4310/13 56,030 Minnetonka, MN Reproducible mylars of 1/2 section 51 R55 each. 1,540 ' TL.S owen Ayres & Associates 2811/�5' 37,953 Madison, NI � Reproducible mylars of 1/2 section a S35 each 980 Mard Hurd 4350/12.5 54,375 Maple Grove, MN Reproducible mylars of 1/2 sectian 51 552.50 each 1,470 Merrick &.Company Declined to bid on project. Aurora, CO Analytical Surveys, Inc. Colorado Springs, Co Declined to bid on project. Aero-Metric Engineering � Sheboygan NI No response � Martinez Corporation St. Paul No response Geonex Aerial Survey Des Plaines IL No response Greenhorne 8 O�Mara Export, PA No response EAGAN SQ. MI. 4185/7 2168/7 3250/7 29,295 880 15,175 560 22,750 840 SOUTH ST PAUL SQ. MI. 5245/7 3408/7.5 5975/7.5 36,715 990 25,560 630 44,813 945 TOTAL 122,040 3.410 125,450 7a, bss 2.170 80,858 121,938 3.255 125,193 02i25i92 1�:58 DAKOTA COUNTY-WESTERN SERU. CTR. 002 � ' 0 AGREffi�T BB'I'�PSSZI THS QO�IIN'i`Y OF DAKOTA 11ND THE CITY OF lSE,NDOTA FiEIGHTS FOR C�OST SiiARING OF ASR�iL PHO`L'OGRAP�IY AND ST$REO DIGITZZING Thia Agreement fs made and entered into be'kween the Dakota County Survey and Land 2agormation Department, 14955 Gaiaxie Avenue West, Apple Yalley; Minnesota 55124, by and through the Dakota County Boar.d of Commissioners, hereinafter "county"; and the city of Mendota Heights, 1101 Viatoria Curve, Mendota Heights, Mi�nesota �55122, hereinafter. "City"'. • � T�EAS, the County desires services for cost�sharing of aerial photography.and stereo�digitizing; and • '��I�RF.AS, tha County is contracting for aerial photography and stereo diqitizing for Mendota xeights; and . Wm�REAs, the parties desire to share the costs of said services a�d the benefits therefrom; and i�ii6RF.AS, the respective governing bodies of each party have authorized this Agreement. � Now, �BFORE, in consideration of the mutuai promises and • agreementis contained herein the parties agree as follows: 1. GENERAL PROVISIONS. 1.1. Pur aBe. The general purpose o� thi.s Agreement is, to 'estabi sh the tertns of cost and benefit sharing f.n obtaining serial photography and stereo digitizing for the area located within the corporate limits of the City of Mendota Heights legall.y described as: Sections 13, 24-27� 33-36 and partial Sections 14, 22, 23, 2G�, 28, and 32, Township 28 North, Range 23 West. 1.2. Recitals. The recitals set forth in the whereas clauses above are incorporated by reference as ir Pully sei: to=L'i1 Ilereiri. 1.3. cooperation. The parties shali cooperate and use their reasonable effor�s to ensure the expeditious implementa�ion �of the various provisions of this AgreemenL•. Ti�e parties agree to, in good faith, undertake resolution of any dispuLes iii an equitable a�d timely manner. Page 1 0€ 7 0 02i25i92 13:58 DAKOTA COUNTY-WESTERN SERU. CTR. 003 @ 1.4. Term. This Aqreement shall be in efPect from the date of executi�n by all parties, or from the commencement of services hereunder, �hichever is first, and shall continue in effect until terminated in accordance with the provisions herein. 2. DEFINITIONS. Unless the languaqe or contex� clearly indicates that a different meaning is intended, the follow�ng words, terms �an8 phrases� when capitalized, shaYl have the followinq meaning. � Data Base - A geoqraphicai data base in' digita� form which incorporates. plannimetric and contour features of the area stated in paragraph i.i. Horizontal Ground control - A point on the ground that is dent � ed on-the photograph and is used to Pix the positivn of the photograph in latitude and longitude (X and Y�. Vertical Ground Control - A point on the qround that is ident f ed on the photograph and is used to fix the elevation oP the photograph in altitude (Z). , 3. PURCHASE or sERVZCEs. 3.1. County Agreement. The stereo digiLizing �and aer�a� photography to be .obtained shall be governed by i;he 1:erm af a separate ccntract between the County and ' to which the Cityis a tliird party beneticiary. � 3.2. Non-exclusive. Nothing in this Ag�eement or in the cont=act between the County anfl contractor referenced above shall be interpreted to prohibit any partys from purchasing ses.-vices, products or data directly from the contractor at their oti,m expense. 4. COST SHARING. • . 4.1. Costs. The parties� share products produced as a result paragraph 3.1 shall be as follows: 50$ County 50$ Ci:ty of tho costs for the services and o� the contract referenced in 4.2. Fiscal Agent. The• County shall be the fiscal agent for purposes of th3.s Agreement. The contractor� providing stereo d�.gitizing pursuant to the terms ot L-he agreement regerenced in paragraph ,3 shail submit invoices to the county who shall make payment to the contractor. The County'shall' then submit bills to the C1ty Por �hei.r share of tiie aost. The City shaZl rei.mburse the county Por their share within 35 days by submitti�g payment in the propar amount to: Page 2 of 7 02i25i92 13:59 DAKOTA COUNTY-WESTERN SERU. CTR. 004 Dakota County Treasurer Dakota County Administration Ceriter 1590 West Highway 55 •HaBtings, Minnesota 55033 5. ADDITZONAL OSLIGATIONS OF THE PARTIES. 5.1. Con�ract Manaqer. The County shall be the contract manager Por the purposes of the Agreement. All aontacta and corre'spondence with the,. contractor shall be submitted and received through the County. Information received by the County from' the contractor• shall be dtsbursed promptiy to each party. • 5.2. Ground Control. In preparation for contractor's�services, the County shall be responsible�for tarqeting and horizontal qround �ontro�. The City shall be responsibYe for vertical ground control. 5.3. Ownerehi . ownership of the Data Base shail be jointly held by the part es. Dakota County shall exercise all* rights of ownership, titie and controi to the Data Base under federal copyright law or other law relating to congidential and/or trade Beeret intormation. The parties agree that tho development of the Data Sase required the skflled eftorts of pro€essionals. in its design.and compilation anfl that the end product is the resu�t of the origiiial Work of the county, its employees and agents. Parties •to this Agreement may copy' and uge data so iong as such use is consistent with the terms of this Aqreement and for internal purpose� only. ' • � 5.4. Modification/Additions. Any aflditibns or modifications of the Data 8ase completed bj►�a party shali be made available to the other parties. Additioils or modifieations to the Data Base shali be compatible to• the pre-existing Data 8ase, including but noL- limi�ed to; the program, documentation. map project reference nunibers and symbol dictionary. To insure stanflar8i2ation and com�atibility with the pre-existing Data Base, any add'itions or modifications into the Data Sase ehall be .approved by the County Surveyor, befoie incd�poration. 5.5. Distribution of Data. Data or products obtained under the terms ;of this Agreement may be licensed or sold to persons or entities not party to this Agreement, at prices to be set�by mutual agreement or 'the parties. • Proceeds shall be disbursed pro-rata based on the amount of contribution pursuant to.this Agreement. The Data Base, in whole •or in part,•shall not be released except through a•written Iicense agreement as approved by the county. ' 5.5. Copyright. Distribution •of data obtained througlz this Aqreement shall contain a copyright as Pollows: •• Copyright, ° 1992 by Dakota County. All rights rese'rved.� No part or this document may be reproduced, copied or transmitted Page 3 of 7 0225i92 13:59 DAKOTA COUNTY-WESTERN SERU. CTR. 005 in any form oi by any means - graphic, electroni�, or , mechanical, including photocopying, recording, or by information storage and retrieval system - without written permission•fiom Dakota County. Copyriqht is 'not claimed in discrete facts, but in the compiiation, arrangement, organization,, presentation and �orm of the data, records and information. � 5.7. Disclaimer. Distribution og maps created�from data obtained through this Agreement shall contain a disclaimer as follows: � This•drawinq is nefther•a legally recorded map nor a survex and is not intended to be used as one. This'.drawing is a compilation of records, information and data �rom vari�ous city, county and state offices and other sources. This document should be used� for re�erence only. No representation is made that features presented, accurately ref�ect true location. Dakota County or any other entity from whom data was obtained assume na liability for any errors or omissions herein. If discrepancies are found, please conL-act the Dako�a County Survey, and Land Information•office. 5.8. Base Map. The County shall create the Data Base and provide one copy in digital form to each party at no additional cost. 5.9. Trade Secrets. No party shal.l disclose to ar►y other person, organi2at on or entity (excepting other municipal governmental unitB who are party to a GIS cost share agreement wiL-h Dakota county) any data supplied by Dakota Electric Association (DEA} which DEA has designa�ed as proprietary or tirade secrat, except where required pursuant to the Minnesota Data Practices Act or other state or federal law regarding the disclose of data. b. INDEMNIFICATION. 6.1. Liabi��ity. EaCh party to this� Agreement shall be liable Por its own acts and the results thereof to ttie exi:eni authorfzed by law and shall• not be reaponsible for the acts of the other party, its officers, employees or agents. Liability of the County or other Minnesota politfcal su}�divisians shall be governed by the provisions of�the Municipa2 Tort Ciaims Act, Minn. stat. Ch. 4f 6 and other applicable laws. . ?. SUCCESSORS. Each pazty binds. itselP and its successors� legal representatives, and assigns to the other party �to this Agreement and to the partners, successors� leqal representatives, and assigns of such other party, in respect to all covenants of this Agreement. Page 4 of 7 02i25i92 14:00 DAKOTA COUNTY-WESTERN SERV. CTR. 006 8. DEFAULT. ' ' • ' Fozce Ma eure.• No par'ty shall be'held re6ponsible for delay or fa iure to perform when such delay or failure is due fio any of the following unless the act ar occurrence could•have been foreseen. and reasonakile action could have been taken to prevent the delay or failure: ff.re, fiood., epidemic, strikes, wars, acts of God,, unusuaily severe weal;her, acts of gublic authorities, or delays or c3eraulta caused by public carrfers; ,provided the dePaulting party gives notice as soon as possible to the other party og the inabiiity to perform. . � 9. TERMINATION. ' . • . • ' 9.1. With Cause. This Aqreement m�y be terminated with�cause upon thirty (30j days written notice. �' ' . 9.�2. Nvn-Appropriation. Notwithsta�nding any pzovision of this Agreem�nt ta the conCrary, tiiis Aqreement may be tsrmfnated by any 'municipal party i.n the event sufficient funds from the County, State, Fet�eral or other sources are not appropriated, obtained and continued at least the level relied oa for the performanc� of this Agreement; and the non-apprQpriation v� �funds did 'not result from any act of bad faitti. ., . � 9:3. WritCen Notice of Termination. Notice of Termination shall be made�by cert f ed mail or personal•delivery to�the AuthoriZed,Agent o�, the party. Notice �is deemed ePPective upon dslivery of the Notice nf Terniination ,to the party's Authorized Represen�ative. Notice shall •include a certifiod copy of the re6olution oP the gover�inq board.indicating.its intent to tei-mxiiate the Agreement. 9.4. Effect of Termination. Termination of this Agreement sha].1 not d scharge any liabzlity, responsibility or right of any party which arises from the performance of or fai�lure to, adequately perform the terms of this Agreement prior to the effective date of termination. 'Nor shail termination discharge any obligation which by its nature �rould survive a�ter the date oP termi.nation, including by �ray of illustration only and not limitation; standard Assurances attached hereto ani� provisions set torth in Article 5 oE this Aqreement. � • A terminating party shall pay ita share ef the costs i.ncurred for the pro�ecti through the date of termi��atiou. if payment is not made in accordance with the terms of this Agreemeni�, a parLy shall return all data and informatio� in their possession for which paymerit has not been made and sliall.destroy�ali copies thereof. 20.• �CONTRACT RIGHTS/REMED�ES. ' • 1.0:1. Rfghts cumulative. All remedies� available to a party under the terms of th.s Agreement or by law are cumul�tive and may be exercised . concurrently or' separately, and the exercise of ar►y otie Page 5 of ? � 02i25i92 14:00 DAKOTA COUNTY-WESTERN SERV. CTR. 007 remady shal2 not �e deemed an election of such remedy to the excluaion of ather remedies. i0.2. Waiver. The waiver oP any def�uit by a party, or the failure to give not ce of any default, shall not constitute a waiver or any subsequent default or be deemed Lo be a f•ailure to qive such notice with respect to any subsequent default. �', 11. REPRESENTATIVE. 11.1. Autharized Re resentative. The rollowing named persons are flesSgnated the Author zed Representatives of parties ror purposes of this Aqreement. These persons have auLhority to bind the party they represent and to consent to madifications and subcontracts, except thatj as to the CouRty, •the Authorized Representative shall iiave only the authority specifically or generally granted by the County Board. NotiPica�ion required to be provided pursuant to thia Agzeement shali be provided to the Yollowing named persons and addresses unless oL-herwise stated in this Agreement, or in a •moditication o� th�s Agreement. Ta County: � Lou Breimhurst Physical Development Director 14955 Galaxie Aver�ue Apple Valley, MN 5512d csiay s9i—�000 c�tX: City of Mendota Heights Municipal Building 1301 Victoria Cui-ve Mendota Heights, MN 55118 11.2. Liaison. To assist the pa=ties in the day-to-day perfo=mance ot th�s Agreement and to develo� service, ensure compliance and provide ongoing eonsul�aLfon, a 3iaison shall be designated by Contractor and the County. The parties shall keep each other continua�ly informed, in writing� of any change in the designated liaison. At the time of execution oY this Agreement the Following persons are the designated lfaisflns:• City Liaison: James Danie2son �Phone number: (612j 452-1086 County Liaison: Gary stevenson Phone number:.(612) 891-7088 12. MODIF�CATSONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when tliey have been reduced to writinq, signed by authorized representatives. . � Page 6 of 7 m t , , . 02i25i92 14:01 DAKOTA COUNTY-WESTERN SERU. CTR. 008 . - . ' 13. SEVERABILITY. The provisivns of this Ayreement �hall be deemed sever�ble. If any pgrt or this Agreement is.rendered void� invaiid, or unen€orceable, such rendering shall •not a�fect the validity and enforceability of the remainfler of this Agreament unless the part or parts which�.are void, invalid or otherwise unenforceable shail substantially impair ths value of the entire Aqreement with respect to any party. � 14. • MERGER. • i4.1. Final Agreement. �This Agreement is the ginal expression oY the agreemen� of the part3es and the complete and exclusive statement of the terms aqreed upon, and shall supercede a21 prior negotiations, ur+derstandings�, or agreements. There are no representativns, warranties, or stipulations, either orai or written} not herein contained. � 14.2. Exhibits. Exhibit a. is attachefl' and incarporated herein by reference. , � � • ' Exhil�it 1 - 3tandard Assurances � IN WITNESS:WHEREOF, th�e garties hav� execute� this Agreement on the dates irdicated below: Approved as to form: •Ass stant County Attorney/Date Approved as'to executioni � Asaistant County Attorney/Date ApprA�red by Dakota • Cowity i3oard Reso3.ution No. • 0 COUNTY OF DAKOTA gy . Donald R. Chapdela ne, Chairman ' 8oard of Commissicners Date af Siqnature Attest � Auditor Date of Signature - CITY OF MENDOTA HEIGHTS • 8 � Title ' .. , • . Date of Signature C/K=92-126 , BY ' Title • Date of Signature Paqe 7 of 7 � '�.1 . ti:. CITY OF MENDOTA HEIGHTS 'Mu�[i7 February 28, 1992 T0: Mayor and City Council FROM: Tom Lawell, City Adminis SUBJECT: Water Rate Increase DISCIISSION The St. Paul Water Utility has notified us of new water rates which become effective on January lst. The rate schedule and a letter from St. Paul Water are attached. The water consumption charge for Mendota Heights homes and businesses (see "outside city" column) has been increased by $0.05 per 100 cubic feet for each of the three consumption levels. As an example, the rate for the first 50,000 cubic feet per month rose from $1.15 per ccf to $1.20 per ccf. There was no increase in demand charge. The last increase in water rates occurred on January 1, 1991. ACTION REQIIIRED . The City of Mendota Heights contracts for water service from the City of St. Paul and has no control over rate increases. The notice of rate increase is for information only. No formal action is required. MTL:kkb i� ��:i VERNE �" CITY OF SAINT PAUL, MINNESOTA �;�� BOARD OF Wi4TER COMtV�ISSION .. "� ; /I'�v rV i�i. GREN .... .. ROGERn1-G06WITZ-PRESI�EN� �,� ;��°�� RAYMUN�'•L:�Y[EB;VIC�-"� RE�SI�D,,,�EN� :•"�'� � �Yi fdl" N -! � �� R` 7 � �+'�,�,��jl ��MIDT ' = � (D aar:. �. t • ••• . � ,�,�_ w�.'}'�:-z�±��,�s .=-•: _ - NICE R t y '�^�,':,:.�:-.;�- �:`��ri, ^.�.t y' � � 4 f�� A�� - '� p �~ �` �'�' -'..:;,�t' � �-�.s�:a�'�_ � �. , ,-�� • ' e `".;a�� ,� - ' ' J-^, � .i _ ' _ � a 1' � � �=`i ��-; =. "�-� � " � � i i '�.,�. �. _ 3� '-? : �''=``�—__= -' : — - . y�.,.` ,�g t,,a'''s ?P.IRNER= ;;;;_�-��ES,` � ` �,--� =�'�~TR TM � PUM1fI February 13, 1992 The Honorable Charles Mertensotto Nlayor, City of Mendota Heights 1101 Victoria Curve Mendota Heights, Minnesota 55118 Dear Mayor Mertensotto: � i� . �`�`_` `�; � :-��`��.�4: �BERNIE R. BULLERT Supt. of Water Distribution ROGER A. MOHROR Water Production Engineer �, ( ;=��, .: t'i �� k,� �'g:'-�—;�_-��':-�;1 •:� : :'IJ4�'!��,'. � � ;4� � r��+,"F� � � �r�....,•s ' . DI�TRIBUTIO � '��., Due to increased operational costs of the Water Utility, the Board of Water Commissioners and the Saint Paul City Council have adopted a revised schedule of water rates which will be in effect for all billings rendered on or after January 1, 1992. A copy of the new water rate schedule is attached. If there are any questions regarding this information, please let me know. Yours very truly, ��Y �i`� Thomas D. Mogre General Manager TDM/saj Attachmt. cc: Tom Lawell, City Administrator �. Kathy Swanson, City Clerk 4TH FLOOR CITY HALL ANNEX - ST. PAUL, MINNESOTA 55102 �y r. CONSUMPTION CHARGE WATER IITILITY - CITY OF SAINT PAUI,, MINNESOTA WATER RATES EFFECTIVE JANOARY 1, 1992 Inside City Outside City For first 50,'000 cu. ft. per month ......$1,-00 per 100 cu. ft. ....$1.20 Next 450,000 cu. ft. per month . . . . . . $0.98 per 100 cu. ft. . . . . $1.18 All over 500,000 cu. ft. per month ......$0.96 per 100 cu. ft. ....$1.15 DEMAND CHARGE 3/4" meter, and smaller . . . . . . . . . . . $ 1" meter . . . . . . . . . . . . . . . . . 1 1/4" meter . . . . . . . . . . . . . . . . . 1 1/2" meter . . . . . . . . . . . . . . . . . 2" meter . . . . . . . . . . . . . . . . . 3" meter . . . . . . . . . . . . . . . . . 4" meter . . . . . . . . . . . . . . . . . 6" meter . . . . . . . . . . . . . . . . . 8" meter . . . . . . . . . . . . . . . . . 10" meter . . . . . . . . . . . . . . . . . 12" meter . . . . . . . . . . . . . . . . . Inside City Outside City 3.20•per guarter ...$ 3.84 per quarter 6.05 " " . . . 7.26 " " 10.50 " " . . . 12.60 " " 5.40 per month '... 6.48 per month lo.io „ „ . . . 12.1a „ �, 27.50 " ' " . . . 33.00 " " 46.50 " " . . . 55.80 " " 94.70 " " . . . 113.64 " " 172.40 " " . . . 206.88 " " 275.00 " " . . . 330.00 " "" 379.50 " " . . . 455.40 " " CITY OF MENDOTA HEIGHTS i ��+ • February 28, 1992 �To: Mayor, City Council and City Administr From: Kevin Batchelde�ninistrative Assistant Subject: Televising the Planning Commission Meeting DISCUSSION At the February Planning Commission meeting, Commissioner Friel stated that he desired to have the Planning Commission meetings telecast over the NDC4's Government Access Channel. The Commission discussed the advantages and disadvantages of having their meetings telecast. RECOD�iENDATION The Planning Commission voted 3-1 (nay: Krebsbach; excused: Tilsen, Koll, Dreelan) to recommend that City Council approve the telecasting of the Planning Commission meetings on NDC4's Government Access Channel. ACTION REQUIRED Consider the recommendation. If City Council desires to implement the recommendation, they should pass a motion directing staff to contact the Northern Dakota County Community Cablevision to begin telecasting the Planning Commission meetings. � CITY OF MENDOTA HEIGHTS February 27, 1992 TO: Mayor, City Council and City Ad ' FROM: 7ames E. D elso Public Works Dir � SUBJECT: Minor Alterat�on of Pine Creek P.states Plat DISCUSSION: In completing the transfer of Outlot A to the Petersons (as directed by the City), the developers of Pine Creek Estates were offered a driveway easement along Dodd Road in exchange for ten (10) additional feet of the outlot. This driveway easement would preclude the need for the developer constructi.ng a new driveway access to Dodd Road. A single access to Dodd Road is the safest situation and would be to the benefit of all. Removing the south ten (10) feet of Lot 3 will have minimal impact on that 1ot. RECOMMENDATION• I recommend that Council approve the Pine Creek Estates fmal plat as amended. ACTION REQUIRED• If Council desires to implement the recommendation they should pass a motion adopting Resolution No. 92- , RE50LUTION APPROVING FINAL PLAT FOR PINE CREEK ESTATES. � City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 92- RESOLUTION APPROVING FINAL PLAT FOR PINE CREEK ESTATES WHEREAS, an amended fmal plat for Pi.ne Creek Estates, has been submitted to the Council; and WHEREAS, the City Council has reviewed said fmal plat. . NOW THEREFORE IT IS HEREBY RESOLVED, by the City Council of the City of Mendota Heights, Minnesota., as follows: 1. That the final plat of Pine Creek Estates submitted at this meeti.ng is hereby approved. 2. That the appropriate City off'icials be and they are hereby authorized to execute the imal plat on behalf of the City of Mendota Heights. Adopted by the City Council of the City of Mendota Heights this Sth day of March, 1992. CITY COUNCIL CITY OF MENDOTA HEIGHTS : ATTEST: Kathleen M. Swanson City Clerk � ,, LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL March 5, 1992 Masonry License Lenz, Mark-Company Excavating License Apple Excavation, Inc. Gas Piping Licenses Hokanson Plumbing, Inc. Schulties Plumbing Spriggs Plumbing & Htg. Co., Inc.� General Cont. Licenses General Sprinkler Corp. (Fire Prot. Install.) Metro Siding, Inc. • (Siding) Shield Fire Protection, Inc. (Fire Prot. Install.) .�i:; ;;: -. . � . . . ii•� � �'i�` ... � ..,. �. , , . . ... . � . . , . . March 3, 1992 TO: Mayor and City Council CLAIMS LTST SUMMARY Tota.i. 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' • . .. :,y5 .•f:'t7,�r'v.,t'y�yaj,'.�{:e.��',";.fi%w '.�E'e.1.,. .5, ::r';f:'i'. .. ,l' ' "' . , ' , �',L�,"�,�P:�..ni"'. '1:l.+C:iiY' 's�.i:.`,� - • �• � � � � ;' ^" - �� ' �a"�; ��: � r. 'i �•:�;_,.:' u s.�t� �,� +"a�'..a';e".- << �9;,'yt^a v . ..A,�� '.L,y:,, ;:'i4.'4cr.�.: iwt�n'rSE:7.,�"i: •"pi• .:�'."•`::7.+'vY �h: :'��; ° .�`. or �.. . ; �,�: __ . :`s-�;�. �,r• .3cc��..s' _�..i7.' a,,a4 ::�;,� �?it...e�xic`. .?-.o � - .�?.ce:'%y :�ix ��Tv ..st .fi;• • ♦tr.' • 'S�` ,• r�i^� ..t lY. i� :s a?: :6>. ♦"aw.... �J.�r . a�::<-...r,"'i:�s�_ .�� w�:�!�. � } '-*t.ka. : "�`ct•'''• � a ....-i�\�•.' . :\`tti:."C...'-:.rc:.',.;...�•::.:-. .o....... � � ... .�,_ .,., . . .,. .> -......�. .. ,. ... . . . _ . . . . _ . ._. .. . . . . . CITY OF MENDOTA HEIGHTS MII�20 February 27, 1992 TO: Mayor, City Council and City Admini FROM: James E. Danielson, Public Works D� t SUBJECT: Watermains, Storm Sewers, Streets and Pedway Improvements Mendota Heights Road MSA Project No. 140-103-09 . 7ob No. 9013, Improvement No. 91, Project No. 4 DISCUSSION: Bids were opened last summer for an improvement project for the widening of Mendota Heights Road from Lexington Avenue to Dodd Road. At that time bids came in at $32,OOU over the $600,0{}0 engineer's estimate. The MSA rules had been changed during the time of bidding allowing more MSA funds to be bankrolled, therefore, the bids were rejected with the idea. that better bids would be received if the project were rebid in the winter. Good News, eleven bids were received and opened on Thursday, February 27th, with the 1ow bid being $69,893.90 under last summer's bid. The low bid of $562,448.60 was submitted by Tower Asphalt, Inc. Tower Asphalt, Inc. has not done any previous work in our City as a general contractor but has been a sub-contractor on numerous projects and daes satisfactory work. RECOMIVV�NDATION: I recommend that Council accept the bids and award the contract to Tower Asphalt, Inc. of Lakeland for their bid amount of $562,448.60. ACTION REQUIRED: If Council wishes to implement the recommendation they should pass a motion adopting Resolution No. 92 =, RESOLUTION ACCEP'1�TG BIDS A1�TD AWARDING CONTRACT FOR CONSTRUCTION OF WAT�5, STORM SEWERS, STREETS A1VD PEDWAY IlVIPROVIIVIENTS TO SERVE MENDOTA HEIGHT5 ROAD (IlVIPRO`'E1��ENT NO. 91, PROJECT NO. 4). City of Mendota Heights Dakota Caunty, Minnesota RESOLIITZON NO. 92- RESOLIITION ACCFsPTING SIDS AND AWARDING GONTRACT FOR CONSTRUCTION OF WATSRMAINS, STORM SEWERS, STREisT AND PFDWAY IMPRQVEsMENTS TO SERVE MENDOTA BESGHTa� ROAD (PILOT RNOB ROAD TO T.H. 149) (IMPROy�EMSNT N0. 91, PROJECT N0. 4) WBEREAS, pur�uant to an adv�rtisement for bids for the propo�ed con- �truction of storm �ewer, water and street, and pedway improvemen�.s to serve Mendota Heights Road (Pilot Knob Road to T.H. 149) and adjacent areas {which improvements have heretofore been known and designated as Improvement No. 91, Projec�. No. 4), bids were r�ceived, opened and tabu].ated aceording ta law and the following bids were received complying with said advertisement: NAME UF BIDDER Tower Aspha.lt, Inc, Lakeland, NII�T . S.M. Hen�ges & Sons, Inc. Shakopee, MN Imperial Developers, Inc. Blooming�an, N�7 Ryan Can�racting, Inc. Burnsville, MN F.F. Jed7.icki, Inc. Eden Prai.rie, MN Richard Knutson, Inc. Savage, MTT 55378 Brawn & Cris, Inc. Lakeville, MM1�TT Northdale Constructian Co., Inc. Rogers, MN Arcon Construction Ca., Inc, Mora, NIl�I Exce1. Utilities Co., Inc. Lakeville, N1N Palda & Sons, Inc. S �. . Paul , MN Carl Bolander & �Sons Co, S � . Paul , NIl�I and AMOIINT OF BID $562,44$.60 592 , 21.3 . 00 607,780.50 612,724.50 619,600.40 622,599.04 632,991.65 653,943.10 661,883.70 &67,941.40 695,196.92 728,31x.00 � �, WHEREAS, the City Engineer recommended that the low bid submitted by Tower Asphalt, Inc. of Lakeland, Minnesota, be accepted. NOW THEREFORE, IT IS HSREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That all of the above bids are hereby_accepted. 2. That the bid of Tower Asphalt, Inc. of Lakeland, Minnesota, submitted for the construction of the above described improve- ments be and the same is hereby accepted. 3. That the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consummate the awarding of said bids. Adopted by the City Council of the City of Mendota Heights this 5th day of March, 1992. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk < � CITY OF MENDOTA HEIGHTS MEMO February 26, 1992 T0: Mayor, City Council and City Administrator FROM: Kevin Batchelder, Administrative Assist SUBJECT: CASE NO. 92-05: Centre Pointe Medical Sign Variance DISCIISSION Ms. Deborah Jeffrey, representing Centre Pointe Medical Clinic, appeared before the February 25th Planning Commission and presented a case for two sign variances to allow the medical clinic to build a larger, taller sign (see attached Planner's Report and Application) . At the meeting, the Commissioners expressed a concern that a hardship was not demonstrated and that such a large variance from the established sign requirements would set a bad precedent. Some Commissioners felt it would be better to review the B-1 Zoning District sign requirements for modification, than to grant a variance of such scale. The Planning Commission voted 5-1 (Duggan) to recommend that the City Council deny the requested variances and direct staff to review the B-1 Zoning District sign requirements for any appropriate changes. ACTION REQIIIRBD If the City Council desires to implement the recommendation of the Planning Commission, they should find that there is no demonstration of hardship and direct staff to prepare the appropriate resolution of denial. � KLB:kkb PLANNING REPORT DATE: CASE NUMBER: APPLICANT: LOCATIt�N: ACTION REQUESTED: Background Iti<'[)Iti'(71:A'[i I� �C)NSi1L'I'I3VC; ]�LAIVNFI2S LANC3SCAPL ARC:i31TEC7'S 3(l0 C'IRST A\'ENIJE lvQRT H SCJI"i"E ZI{} n'4INNEAPC)t.IS ht3V S� It)i l,l� "�.3N•.33UU 25 Febr�ary 1992 92-45 Centre Pointe Medical Clinic 1150 Highway 110 Sign Variance This application represents the third time in the past two years a representative from the Centre Pointe Medical Clinic has come before the City for a variance to the sign regulations in the past twa years. In the previaus instaizces the City has granted the Applicant's reques�. The most recent of these requests was for a temporary banner sign that was attached to the tap of the building. Priar to that the City approved a variance far a small sign to indicate the location of the entry drive. The proposed sign is to be 25 feet tall from the base to the top. The sign's surface, as indicated on the Applicant's drawing, would be approximately 10 feet by 10 feet with a t,atal surface area of 100 square feet per side. The base of the sign surface would be located 15 feet above ground level. The appearance of the sign, in terms of the materials used, and the design are consistent with the sign standards established by the Yarkton Business Park. The subject property is located within the B-1 or "'L'united Business" Disirict This district is intended far affice use including ba�zks, cliruics and haspitals. Typically, affice uses and clinics are not as dependent on impulse customers as are retail and service cornmercial uses. Therefore, signage is nat deemed as cruciai far their economic health. As a result, the signage requirements in the Ordinance are somewhat more stringent for this district than for the retail comrnerciai districts. Section 25.5(13)a 1 in the Mendota H�ights Zoning Clydinance lirnits the amount of sign surface to 50 square feet. This includes both sides of a two sided sign. The appiicant is requesting a variance equivalent to four times the permitted standard. In fact, the proposed sign would be twice as iarge as the largest sign pennitted in the retail and indusdial districts. In addirion, the proposed sign is a freestanding type structure. Such signs are permitted only in the retail commercial and industriai districts {Section 21.5{13)b}. Therefore, the graposed sign would require two variances -- ane for the area of the sign surface and one to allow a freestanding sign in a B-i (Limited Business) Aistric� Center Pointe Medical Center, Case No. 92-OS Variance Criteria � Section 5.5 iden6fies the criteria and pracedure for granfing a variance. In order to justify the granting of a variance, it must be shown that strict enforcement of the regulations in the Ordinance would result in an"undue hardship" or "practical difficulty". In this case there is a reasonable argument that, due to the extreme setback from Highway 110, a larger sign is needed to provide the site appropriate visibility for the allowed use. This same argument can be applied to the need for a freestanding sign in that any signage on this property will need to be as close to the property line as possible in order to be readable from the highway. This fact was acknowledged when the existing sign was permitted since it is a freestanding sign that exceeds the maximum surface area allowed by a factor of two. The real quesdon is how much extra surface area is enough. Unfortunately, there is no easy answer for this quesdon. The main problem for this site is the visibility of the sign from the westbound lane of Highway 110 at the intersecdon with Lexington Avenue. The existing sign is adequate for tr�c approaching from the west on Highway 110. However, most of the clinic's clientele probably come from the residential areas to the north, south and east People approaching the area from the east must tum left at Lexington Avenue to get to the clinic. This means that in order to be able to see the sign with enough dme to make the decision to tum and then get into the correct lane it must be visible from at least 1,000 feet away. Following the standards published by the sign industry for lettering size for signs to be viewed from this distance, results in a very large sign, pefiaps twice as large as is proposed by the Applicant. This raises the question of the value of allowing a sign that may not even accomplish the objective. With this in mind, it should be noted that the reason for establishing sign standards is to avoid having to live with the kind of visual clutter that would result if all signs were allowed to be designed for the worst case scenario. We have serious concems regarding the precedent that is set by allowing a variance of this magnitude. One quesdon that was asked when the previous sign variance request was reviewed by the City was whether a larger sign was really the answer to the Clinic's slow business problems. At that time it was suggested that a markedng campaign that would include printed materials with a map showing how to get to the clinic might improve business more than a larger sign. As indicated in the Applicant's letter, such a campaign has been inidated and with significant results. The City of Roseville is in the process of reviewing its sign standards in response to concems for excessive visual clutter. The regula6ons in Roseville will respond more to specific conditions. That is surface azea will be allowed to vary depending on the type of roadway the site abuts. Similarly, maximum surface area for wall signs will vary depending on the surface area of the building. While many different soludons have been explored through this process, the general direction of the solutions is toward a surface area limit very similar to that found in the Mendota Heights Ordinance for uses of a similar nature. Action Since the signature of the adjacent property owners have been included no public hearing is required. The Planning Commission should review the Applicant's variance request and make a recommendation to the City Council. „s 4 � .. T 5 �'Y ° � z "'j' a �20 -�n � J s � /��. �Ez.�u++c .�. �. �R..a�a+� a. �c�*,r�v � r' � V . /� � . c+� � Qj �� /'.G ' i � ” ' i z Q ! 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Writer's Direct Dial Number: (612) 646-7266 February 11, 1992 Planning Commission City Council City of Mendota Heights PLEASE REPLY TO: University Pazk Medical Office Building 1690 University Avenue West St Pau1,1VIN 55104 Fax (612) 646-0767 1101 Victoria Curve ' Mendota Heights, MN 55118 RE: Sign variance(s) for Centre Pointe Clinic, 1150 Highway 110 Ladies and Gentlemen: I am writing this letter on behalf of HealthEast Properties, Inc., who purchased Centre Pointe Clinic in Mendota Heights in August, 1991. Towle Real Estate Company manages several medical office buildings that are owned by HealthEast in the St. Paul and suburban St. Paul area. Centre Pointe Clinic was developed by Yorkton Ltd., for opening on November 30, 1987. The site and the building were intended to be part of a large office/industrial "park". Therefore, the site was zoned B-1, which is different from other sites directly to the east of Centre Pointe. My understanding is that the signage guidelines for B-1 zoned properties are more restrictive. The City of Mendota Heights did not want this commercial development to have too many large signs, making the area look like an urban city. Attached is a copy of the "Guidelines for Standardized Signagen, established by Yorkton Ltd., dated April 7, 1989. Unfortunately, the development of an office/industrial park, adjacent to the Centre Pointe Clinic site, never occurred. In fact, the property went into a Receivership situation, and Yorkton Ltd. was not able to redeem it. Ownership transferred back to the lender during the month of April, 1991. HealthEast had previously "master-leased" the property from Yorkton Ltd. When the property ownership returned to the lender, HealthEast's only options were to negotiate a new lease arrangement with the new owner, or purchase the property. Because they had master leased the property since it's completion, having .invested time and money into it, they chose to purchase it. They acquired ownership in August of 1991. We do recognize that this is not the first time Centre Pointe Clinic has applied for sign variances. However, it is important to point out the following: 1. The existing monument sign falls within the established signage guidelines. The sign face is approximately 36 square feet, and TOWLE REAL ESTATE COMPANY 33� �ec,�ncl Avem�P Cn„th M;nnPar�1;� r�N SSem «� �� _nnnn ,4WLE REAL ESTATE COMPANY February 1.1, 1992 City af Mendo�a Heigh�s Page 2 the height of 11 feet. The property line. the sign, from the ground level to the top, is sign is set back approximately 30 feet from the 2. The two sign variances which were previously applied for, in early August of 1990, related to a small sign that was added near the driveway into the parking l.ot, i.dentifying the .. facility as "IiealthEast Immediate Care". The variances were necessary due to the additional square feet of signage, and because the setback di.d not meet�the reguirement of the zoninq ordinance. (That par�icular plot did not have 30 feet of land between the property line and the parking lot itself.� We are ap .�lyinQ for the followinq variance � s� 1. A taller sign, approximately twenty-five (25) feet from ground level ta the top of the sign. 2. We are reques�ing that the square footage of the sign face be increased to ten feet and one-half inch (l0'1/2") wide by ten feet {2Q'} hiqh, for a tatal af 20Q.4 sguare fee�. Please note: The setback of the new sign would be the same setback as the existing monument �ign. Also, we wauld be willing to give up the small. sign identifying HealthEast Immediate Care, near the driveway intc� the parkinq lot, since nlmmediate Care" would be more visible on the (proposed) new monument sign. J . The taller, lsrger manument sign is very much needed to better identiiy the property to passers-by on Highway 110. We realize that the biggest problem with the property is that the building is set baak quite a distance from the road. In and of itself, that is the problem that must be compensa�ed for. It is impartant to note that if the development plan� had taken place for the adjacent }aarcels, forminq an officejindustrial park, the Centre Pointe Clinic property would automatically have much better identification. There would be other buildings adjacentj fihus more traffic ,in the immediate area (both from employees who wouZd be working in the office park, and the public). We cannot change the positioning of the building, and we have no contral over when the surrounding parcels will be developed. We also cannot change the zoning from B-2 . But, hopefully, we can change the signage . If we are successful in obtaining �he variance for a�aller and larger monument sign, we are certain it will benefit the praperty. No future siqnage woul.d be necessary. , TOWLE REAL ESTATE COMPANY February 11, 1992 City of Mendota Heights Page 3 Marketing is very important to any business, in order for it to be successful. HealthEast has spent approximately $110,000.00 on marketing for the property, in the past year. They have sent approximately 142,000 mailers/flyers in total, to the following areas: Mendota Heights, northern Eagan, West St. Paul, South St. Paul, and Highland Park. On three different occasions they sent 43,000 flyers, and one other time they sent an additional 13,000 flyers. I have attached copies, for your reference. You will notice that a map showing the location of Centre Pointe Clinic was included with each flyer. In addition, HealthEast has placed approximately 25 advertisements in local newspapers for the communities listed above, plus the Pioneer Press. They have held 3 open houses. The result of the these marketing efforts has been to increase the number of patients for Primary Care (family practice) from 0 at the beginning to 1,100 currently, and for Immediate Care (urgent care - evenings and weekends ) from 0 to 450 . The problem remains that new patients still have a very difficult time seeing where the building is located, because the existing sign is not visible from Highway 110. New patients continually say that they had trouble finding the building. The same comment is made by residents who live nearby--�they say, ��I didn't know this clinic was here." Once patients find the clinic, they do make return visits. We thank you for your consideration of this matter, and are hopeful that your response will be positive. We are certain that if-we are allowed to erect a taller/larger sign in place of the two existing signs, no further signage will be needed. Kindest regards, 0��2�� - Deborah L. Je fre Property Manager Enclosures cc: Tom Wasserman/HealthEast 1 l � 1Viendota C ity o� Heights APPLICATION FOR CONSIDERATION - �- OF - � PLANNING REQUEST � ' Case No. O S Date of Applica on , Fee Paid � � �Lr� Applicant Name: ��c�c-- �6 � ti.i- i�� -t PH: %� ' Z 2CoCP . (Lasc) (F'�rst) � �e�D�oce �e��y Address: � � ` (Number & Street) Owner Name: � . , �� . . (Number & streec) Street Location of Property "in Question: iatY) (State) i�P) `'� �,.�.� �. � ��.. adt-Pa� 5�>03 � s �#� (�tY) (S�) (�P) / / �U � . v - . Legal Description of Property:. . � � ssray � . - "..- �. � .. • � • . (, Type of Request: _ • . Rezoning � . . � . � ' Conditional Use Pernut � � -� ' Conditional Use Peanit for P.0 D. � ' PIan.Approval ,:-' >, .. : .: .. . . � ' ' � Comprehensive Plan Amendment _� Variance � Subdivision Approval � Wetlands Peimit . � � Other (attach explanation) Applicable (:ity Orrciiiniance Number:: -� :::�� 4 �. ` . . Section - ` . , - _ . . � - . . . r Present Zoning of Property - J� —. j . . ��_ Present Use Proposed Zoning of Property �.,�— � Prnposed Use _ l� — � .. . . - ' - . I hereby declare that all stat�ments made in this request and on e additional ... :� . �.. ,. . material are true. • , . , - . � _ � � . - . � . . . u� � -s . .. . . � (SignaLure of Appli� � . • . _. .. . ?s/ I r �9 X � . - . - (�) _ . . � - R n 1VCd bj/ - �u�� . , -. 1101 � Victoria� Curve;=:lViendota� Heights ��; ��_� 5 �° �. �452=1850 �- �=i ``Y �`�``:�='-"� ,1VINr.::S' 118:`r�:_� ��.,:.:Y =Y: . . . . � . . . . . . . . . . . . , ,_.. .. . _ •'�~�. - �-- . � . . C.� lty o� .�, j .� .��iendota I-�ei�hts SIGNATIIRES OF CUNSENT FOR VARIANCB REOUEST ' TO: The Planning Commission, City of Mendota Heights FROM: Property Owners of ��- t-�'�n. �-S� �..tn."'�"'►.-� ��a��'� . . --7—. ��. cQ � cc�,.� C l�. �. �. � / f � � RE : (___2 vt #`v-�- 1�'ey (✓t� � i��.t�,t, c.e..,..� (�,{ t �,. C t,.- • ' � , � � {� ,�,�,'.t"�! t c.f.� �6�c..c./' 2 t � -� S� �-�.,, We the undersigned have reviewed the - plans for ��-W � c �vtiS �� ' : _ and � underst�nd the terms � and � ° �-�_- condztians a the requested : varianee. �far � �� ; ��; G � �� S i �z�2. � - � � � ` � � cx.v�� o�" s-i'1r��- � v�.��c�.�cQ.. l3-- . We have no o�ections to th s request and do hereby g ve.our �-� written consent and consent to waiver af public hearing. '�� Si.ncerely, �ME {Please I?rintj ��:, i-�-- � � C.-rrN j� -t-v�c : i �U' :�f . ,•�ilt� o a tn , v'�-ln SC3C c S Q• • l.a.�r-r• LQ.e. i'"� �7 � � � . � � ADDRESS (INCL. ZATj jl [� F��r tl� �'►'��.��1-� l % �A/ 5.5t � �, , 3a� .,�-,.,, �-o.�.��o ivdt.�, 'S� (-_��+.., l �s S1�'�7 , _ 3� X t.�U r��a c � 51' , t�s s� . Ilo� . 1201 Victoria Curve -lt�iendota Heights,lV�iN • 55118 452-1850 � CITY OF MENDOTA HEIGHTS NOTICE OF HEARING February 12, 1992 TO WHOM IT MAY CONCERN: NOTICF is hereby given that the Planning Commission of Mendota Heights will meet at 7:30 o'clock P.M., or as soon as possible thereafter, on Tuesday, February 25, 1992, in the City Hall Council Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota, to Consider an application from Ms. Debbie Jeffrey, representing Health East Properties, Inc. , for a sign size variance to allow the installation of a sign at the following described property: Lot 3, Block 2, Yorkton Centre Pointe South More particularly, this property is located at 1150 Highway 110. " This notice is pursuant to City of Mendota Heights Ordina.nce No. 401. Such persons as desire to be heard with reference to the proposed Sign Size Variance will be heard at this meeting. �,: �' Rathleen M. Swanson City Clerk m e FEFf-2 1 —92 FR I 1� 4-i/2" 9= 28 NORI}GEU I ST S I GN CO _ �� V�� i o� �/2» . 7' 3-1/2" 1' 4-t 25' : , . � � i � I I I 1 I � Custome� Ce�tr� Point� MedTctl Cllntc LCity Min�eapolls State MN I ._.. P _ @2if72 � 1 ELEVATION: D.f. ll1UMINA'f�l? CABINET 17.1 �GAI.E: 1/4"�1'-0' 1�8" ALUM SHT W/ HOUTF� FA+GES TYP� STYLE TO BE: �� AR7WORK TO �: PAOVtD�D FIN!$H 70 gE: MAP�42-215 BURC-�JNDY MA�id4N 3/)&" ACRYL(C BACK-Up PLEX#W-7328 1' ROUTEO S7'AtPE 0.080' RADIt1S ENp P�OI.E OUVERS FINISH TO SE: MAP#42-215 RtJI�GUNDY MAROON 6'� SiD STL PlPE �rr�r.�r.r �GV � E�V �7G1'lY� -�Y O'CHERS EL�C LOAD R�Q'D=�.60 AMPS . 1'-6"d� X 8'-0' OONG F'�'G Scale Nated Drawn ByKWt Satesperson � Date Z_��-p�, Revfslons � �Customer Approval Thk erawtnr�r property pt wo�oau�s�r s;cH Ctf141PANY lNC. 31 Z WEST LAK� STR EEt MINNEAPqLIS MN 812• 82� iz91 0 •.;r,, :•��: :fi' . ;� •. ; �� s! 3�, Yo�� l�in� 1690 University Avenue, S�. Paul, Minnesota 55104 •(612) 484-9000 April 7, 1989 YORRTON CENTRE POINTE SOIITH MENDOTA HEIGHTS, MN • � Guidelines for Standardized Signage The Yorkton Centre Pointe South Development, • located on Highway 110 in Mendota Heights, is developed by Yorkton Ltd., Inc. of St. Paul. � We have established some guidelines on signage for existing and proposed buildings in order to�obtain uniformity throughout the development and enhance�the building architecture and land- scaping. . -- 0 � GENERAL GQIDELIN�S 1. SIGN LOCATIONS The location of each building sign shall be shown on a site plan and shall comply with setbacks es- tablished by the city. 2; SIZE OF SIGN � The size of each building sign shall compiy with criteria set•torth in this guideline and with city codes. The overal:l size,may be dictated by the size of the effected building. Also, a certain length/ width ratio must be adhered to. 3. SHAPE OF SIGN The building signs shall have a nertical, horizontal, or square•shape as indicated on attached sketch. The design and shape of the effected building may dictate which style of sign will be used.� 4. SIGN MATERIALS Sign posts shall have round aluminum pole covers ov�r structural tubing. The sign body shall have an al.- uminum skin with routed�out letters and backed with _ white lumasite. 5. SIGN COLORS Sign posts and body shall be painted with dark burgundy, and highl.ighted with a white border and white letters. 6. LETTERING STYLE Al]. lettering sha].l be souvenir medium or souvenir bold; depending on size and style on sign. Maximum height of letters shall be as indicated on attached sketch. A1l letters will be ill.uminated from within with fluorescent lamps. , s 0 �� r � � "r 7. GENERAL INFORMATION A. One sign shall be allowed for each building. In the case of multi-tenant buildings, indiv- idual tenant signs�(which may appear on the building sign) shall comply with these guide- lines. � B. In the event that a major user occupies an en- tire building, there may be some flexibility with signage. Any request for modification to .. this guideline•will be reviewed by Yorkton Ltd., • Inc. and the city. 0 � 4��-ou..�a�ni�t, . lc",rto cc�3�iZf �it,t"3� {�..tl�. r �.'.1=1+c1tt�-�- y�tt�-{t'c� = �Pt1ta.. � 1 � . • � � ` _ �s�u`Ml�,.. �. �'-o'''xtiia:X: .. . i PoiN1'E .= � x. ��`C� � � 20 20.. .G�`�t�fl2L° • �j ~ . a - .o��-a�vo;- � � � .. ��I ! ••2;t� ��r�cr�� a�� a��ic�� 1 � lG'i' o ��Ic.��s . ......_.._. ... , � Zo G �'E 1�71ht'r� t�.�oUt.�VaRD . Z . . � _ Q '2 ^�,��„ , N� . _.�.4" KtvN . _ D�.ax . . .. , . . •' ._..__�' �lit� ..:MAX �... '�'�flch,.L i.�iT�. Fi�tG�� ----�2'�'�T�i�:��AX � :�:.. 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' ' ' • • ...' � � , . �y�� : �1�•„;:: g e:>.� �� ; �',• ' t � �_' % ...a.•� ;',y'�?'�L.' �' :+`i:i � • • � � �� -�-p�•�»...��"'., y a � ' � y � `� c � V F srs� X . � e E`y 5 s��2 3 3^ � `� F y �`� r 5 N l.. �� 3 � .f ".,� r � i x � � � ( > ys, � � � � � � f a ."'� c�`r t�,� v�„ '" :;sq � ti��o t r x�� s� s .� 4 ' __ � �� 3 Qy� � �o` i 'y : 5 :Z , �i `t Y+' � ' °f � s y zr � 'S' a: `�.. �+ y y-" ✓ ,�iw s . $> L Sa.sy� �;� 9' "3-..fnW'_w"o`......y.x....'w....�Exdc�:.�'�i.t..F.�'^�i..La }f x r ;� ° - "�„� �:; ,-�,>is,,.:.:�,. �' SI'1`E PLAN SHOWS I�f ICNS Ok' ZWO EXTSZING S.. , • ..�.. _ . _ .._._. .. .. . _ _-_ GENTER P�tNrE , MED�[1� C.L1N1C: �i-r� F�AN � * , . � '; SG,�� CO/��Q�. � eG2 �-r%'�� Ir ��F+�+ i�� _ , � �, � , e ' ' • r C lty O� ...1 . � 1Viendota Heights � February 28, 1992 Ms. Debbie Jeffrey Towle Real Estate University Park Medical Office Building 1690 University Avenue West St. Paul, NIlv 55104 Dear Ms. Jeffrey: Your application for a Sic�a Size Variance will be considered by the City Council at their next regularly scheduled meeting, which will be held-on Thursday, Mareh 5, 1992. The Council meeting starts at 7:30 o'clock P.M. here at City Ha.11 in the Council Chambers. You, or a representative should plan on attending the meeting in order that your application will receive Council consideration . The Plaaaiag Commission recommeaded 5-1 that the City Council deny the requested variaaces and direct staff to review the B-1 Zoaing District siga requiremeats for aay appropriate chaages. If you have any questions, please feel free to contact me. , Sincerely, . � �(�7^-�- - Revin Batchelder Administrative Assistant ' RLB:kkb � Enclosures: City Council Agenda ' . . •Staff-Memo to City Council ' � . > .. .. ; : 11 1 V' • • �- � � 0 ictoria Curve 1Viendota Heights; 1ViN 55118 452 • 1850 , . , , � ity a� .,, � . 1Viendota Heights February 21, 1992 Ms. Debbie Jeffrey Tawle Rea1. T�tate University Park Medical Office Building 1690 University Avenue West St. Paul, NIl�T 551Q4 Dear Ms. Jef�rey; .�taur application for a sign. size variance will be considered by the Planning Commission at their nex� regularly scheduled meeting, which will be held on Tuesday. February 25, 1992. The Planning Comm�.ssion meeting starts at 7:30 o'clock P.M., here at the City Hall in the Coun.cil Chambers. You, or a represen�ative should plan on attendzng the meeting, in order that your application will receive Commission cansideration. If you have auy ques�ians, please feel free ta contact me. Sincerely, e Revin Batchelder Administrative Assistant � Enclosures: Planning Commiseion Agenda Planner•'s Repor� i1C11 Vietaria Curve • 1Viex�dota Heights, � 1V�N • v5I18 452 • 185U �� A c� �, „�.�. � 3l � CITY OF MENDOTA IiEIGHTS i i� • March 4, 1992 To: Mayor, City Council and City Administrator From: Kevin Batchelder, Administrative Assist n� Subject: Centre Pointe Medical Clinic - Variance Request to Consider Variance on April 7, 1992 DISCIISSION Item 8.a of the March 5, 1992 City Council agenda is the consideration of the application for Sign Variances by Centre Pointe Medical Clinic. Ms. Deborah Jeffrey, of Towle Real Estate, is representing the Clinic in the variance request and has contacted me to request that City Council lay over the consideration of this item until the April 7, 1992 City Council meeting. The purpose for the request to lay this item over, is to provide the applicant with more time to respond to the Planning Commission's recommendation of denial. City Council has granted these requests in the past, and i feel it will not unduly burden the City Council on April 7, 1992. ACTION REQIIIRED If the City Council desires to grant the applicant's request, they should pass a motion delaying consideration of Planning Case No. 92-05 until the April 7, 1992 meeting. • t � S� � �� i CITY OF MENDOTA HEIGHTS MEMO February 26, 1992 T0: Mayor, City Council and City Administrator FROM: Kevin Batchelder, Administrative Assista�ii�,(�1S ) �/ SUBJECT: CASE N0. 92-01: Hudson Company - CUP DISCIISSION Mr. Jim Hudson, owner of Hudson Company, appeared before the February Planning Commission at a public hearing to request a Conditional Use Permit to operate a freight terminal at the old Country Club Warehouse on Highway 13 (see attached Planner's Report and Application). The Planning Commission discussed their concerns with underground fuel tanks, provisions for indoor storage of trash, proper disposal of hazardous fuel oil, batteries and lubricants and additional landscape screening on Highway 13. Mr. Hudson contacted me and intends to submit additional materials to address the Planning Commission's concerns. RECONII�2EI�TDATION The Planning Commission voted 5-1 (Krebsbach) to recommend that the City Council approve a Conditional Use Permit for Freight Terminal in the "I" District with the following conditions: 1. Provisions for indoor storage, or screening of trash receptacles. 2. Demonstration of proper disposal of any hazardous waste. 3. Additional evergreen screening or landscaping on Trunk Highway 13. ACTION REQIIIRLD If the Council desires to implement the Planning Commission's recommendation, they ahould pass a motion approving Resolution No. 92- , A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR FREIGHT TERMINAL IN "I" DISTRICT FOR THE HUDSON COMPANY. KLB:kkb � � t CITY OF MENDOTA HEIGHTS DAKOTA COUNr.CY, MINNESOTA RESOLUTION N0. 92- A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR FREIGHT TERMINAL IN THE "I" DISTRICT FOR THE HUDSON COMPANY WHEREAS, Mr. Jim Hudson, owner of Hudson Company, has made application for a Conditional Use Permit to operate a Freight Terminal; and WHEREAS, the Mendota Heights Planning Commission conducted a public hearing on February 25, 1992, to consider the application; WHEREAS, based upon the public record transcribed on February 25, 1992, the Mendota Heights Planning Commission recommended to the Mendota Heights City Council that the Conditional Use Permit be approved with the following conditions: 1. Provisions for indoor storage or screening of trash receptacles. 2. Demonstration of proper disposal of any hazardous waste. 3. Additional�evergreen screening or landscaping on Trunk Highway 13. WHEREAS, the City Council conducted their regularly scheduled meeting on March 5, 1992, to consider Mr. Jim Hudson's application. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the proposed Conditional Use Permit will have no adverse effect on the health, safety and general welfare of the citizens of the community and the surrounding land; BE IT FURTHER RESOLVED, that construction of said freight terminal is not adverse to the general purpose and intent of the Zoning Ordinance; BE IT FURTHER RESOLVED, that the Conditional Use Permit for a freight terminal be approved according to the plans submitted and upon the above mentioned conditions. Adopted by the City Council of the City of Mendota Heights this 5th day of March, 1992. A7.'TE57.` : Kathleen M. Swanson �ity �Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto Ma.yor PLANNING REPORT DATE: CASE NUMBER: APPLICANT: LOCATION: ACTION REQUESTED: Background .`.f'�)I21'!)i'.41'f 11 C:C)NSULTIi�G PL:\NNi=I2S LANDSCAPF, ARCHITECTS "i00 r1RS'i .A�'E�L'[ IJORTli SUITE 210 �11T�NL•APC)LIS, Al`: �S�IUI (�12 .i3�) 330O 25 February 1992 92-01 Hudson Company, Inc. 1460-1466 Sibley Memorial Highway Site Plan Review and Conditional Use Permit The applicant proposes to modify the existing Country Club Wazehouse on Sibley Memorial Highway for use as a truck freight terminal. The existing use and the proposed use are similar in that they both are cold storage warehousing and distribution facilities. However, the proposed use would generate more truck trips and is also intended to include facilities for on-site fueling, maintenance and washing of the companies vehicles. Section 19.2(4) requires a Conditional Use Permit for truck terminals. The proposed madifications include a building addition of 4,300 square feet, which is to be used for storage, servicing and cleaning of vehicles. In addition, there will be an increase in the paved surface on the north end of the property to accommodate additional employee parking and vehicle storage. The interior of the existing building is also to be altered to include more office space and the expansion of cooler and freezer azeas. Finally a 10,000 gallon below-grade fuel storage tank is to be installed. Site Plan Review In addition to the requirement for a conditional use permit, the Mendota Heights Zoning Ordinance requires a site plan review before a building permit can be issued for property within the Industrial District. Section 19.4 in the Ordinance identifies the information to be considered as part of the site plan review. The site plan must demonstrate conformance with the standards in the Ordinance including Section 4.17 General Requirements for all B and I Zoning Districts. Generally, the Applicant's proposed site plan meets the requirements listed in Section 4.17. According to Mr. Hudson, the proposed building expansion is to be constructed of similar materials as the existing structure. One issue that has not been addressed is whether appropriate provisions have been made for storing and handling trash indoors as required in Section 4.17(3)f. The plans that aze to be submitted for site plan review include a grading plan indicating how drainage is to be handled on the property. The Applicant's site plan includes contours for the existing condition, but does not indicate the proposed contours in the area of the building addition or pazking expansion. Since • Hudson Company, Inc., Case No. 92-01 Page 2 the site is relatively flat we see no significant problem related to drainage or site grading. However, this information should be included with the final building plans and should be reviewed by the City's engineering staff. Section 19.4 also requires that the location of all signs be identified. The Applicant does not intend to install any freestanding or pylon signs on the property. Rather, the signage is to be attached to the side of the building in the form of black lettering. The Applicant also wishes to paint four colored bands along the top of the building consistent with the company's logo. Detailed landscape plans� aze also required as part of the site plan review process. Landscape plans were recendy prepared for this property and additional landscaping was installeii as part of a previous application. The existing landscaping is indicated on the current site plan. No additional landscaping is proposed in conjunction with this application. The Mendota Heights Zoning Ordinance has recendy been amended to incorporate more stringent landscape standards. These standards are in addition to those found in Section 19.6, which identify the standards for the Industrial District. The new landscape standards are identified in Section 4.17(4). The existing landscaping generally satisfies Ordinance requirements. How�eve�, there are� one or two items that should be addressed. The most significant of these is the issue of screening the loading azea. The current Ordinance requires that loading azeas be completely screened from public streets except at access points. The Ordinance further states that such screening can be comprised of a fence, wall or other landscape materials .as long as the screen achieves a ininimum of 90 percent opacity during all seasons. • The current landscaped berm located adjacent to Sibley Memorial Highway is somewhat sparsely " planted and probably does not achieye the 90 percent standard. On the site plan the berm appears to be 3 feet tall and is planted with only overstory trees. Since the eye level of a person seated in an automobile is roughly 3-1/2 feet above the ground, the loading area and doors would be visible from the street. This situation could be remedied by planting some low shrubs at or near the top of the b,erm. In order to achieve the required opacity during the winter months, evergreen shrubs would have to be used. Section 4.17(5)d of the Ordinance also requires that no more than 50 percent of the trees planted be of a single species. This is intended to avoid catastrophic loss due to disease. Currently all of the trees on the property are of the same species. Any future plantings should be of different species. The Applicant's site plan does not indicate how areas disturbed as a result of construction are to be restored as required by Section 4.17(4)f. Generally, in areas where relatively little ground is disturbed, sod can be used since cost is less of a factor and restores the area more rapidly. Conditional Use Permit Criteria Truck terminals are listed as conditional uses in the Industrial District. Section 5.6(� lists the criteria to be considered when reviewing a Conditional Use Pefmit request. The proposed use is very similar to the existing use and is consistent with the industrial designation in the Comprehensive Plan. As stated earlier, the principal difference is that the proposed use will likely generate more �truck traffic. The subject property is in an area that is isolated from the rest of the Ciry at the westem edge of the �ndustrial area. The surrounding properties are either developed or planned for industrial and office/industrial uses, or are part of Fort Snelling State Pazk and will not be developed. The property is also located within the triangular azea that is created by the existing right-of-way for Sibley Memorial Highway, the existing railroad right-of-way, and the right-0f-way for the future realignment of Highway 13 (Sibley Memorial Highway). The contracts for the Highway 13 improvement project are currently scheduled to be let in spring of this year. When the Highway 13 project is completed, this area will be further isolated from the rest of the industrial area. . Hudson Company, Inc., Case No. 92-01 Page 3 The current roadway system in this area allows traffic to access I�94 via Pilot Knob Road for tra�c headed east and west. For traffic headed north to Minneapolis, vehicles can use Sibley Memorial Highway to the Mendota Bridge. Southbound traffic can utilize Highway 55. All of these routes allow trucks to access the area with very little unpact on sunounding developments. When the Highway 13 project is completed, access to the area will be slighfly different. Traffic leaving the area will travel south on the existing Sibley Memorial Highway to the future intersection with Highway 13, roughly at the location of the existing intersection with Mendota Heights Road. From here northbound and southbound traffic will likely take Highway 13 to Highway 55. Eastbound and westbound traffic will take Mendota Heights Road to Pilot Knob Road south to I-494. This change in traffic pattem will increase the number of trips past the two properties directly south of the subject property and north of Mendota Heights Road. However, the new Highway 13 connection should decrease the number of truck trips through the office/industrial park by offering a more direct route to Highway 55 for northbound trips. Generally, access to the subject property under either the current or future roadway configurations is well suited to truck traffic and should not create any adverse problems for surrounding properties. The proposed improvements to the properry meet all of the pazking, height and coverage requirements. There is a question with respect to the provision in the ordinance that waives the rear and side yard setback requirement where a railroad track abuts the property (Section 19.7(4)). Staff interpreted this to allow the Applicant to construct the proposed building expansion right up to the property line. However, the railroad company has recently indicated a desire to abandon this line. If they do so, the proposed 5-foot setback could become an issue. The other setbacks on the property all meet or exceed the ordinance requirements. The Applicant also intends to install underground fuel storage tanks and pumps on the property. The Mendota Heights Zoning Ordinance does not specifically regulate the installation of such tanks on industrial properties. However, all such tanks and pump equipment must be installed in accordance with state fire and safety codes. Action The Planning Commission should conduct a public hearing to consider the conditional use permit and site plan review requirements and make a recommendation to the Council, including any conditions they feel should be imposed on the use. 1 a ,. ;. , .,�.:.• , . . � •. : , ��( �,� '� -,.: .�> � �"'. '+'' � 4��1 t ! 1 : ' "u.j.��:1 � � r --..""*..c... I �•i } r '�i. � ,i�� / � . �• ``�„� � • �u c � . � � • + t . A � \� ' � , �'�• � ., � J 's � + � (1 �� '�' �F \ � _"""'^:--3A�i ' n � , �' .' ' � / � t �� \ �--.._.,,,�, � � E � � � ( � / � .; � •,'� � . ir'c �' � . � • ' � '( / � �'.� it E �.' ' `�l � 3 � ."it-. � 'h � �:-'r � t i ,� t � � ' I � � ��'a'i (",�'+e't'Zsx�� asa"++r.c�.+c��3c,� � ^�� ''�.� � � �`�." �� j' �� t F r �� C�� 1 1 � � - .:,, ��.> � _a,.,� i : , �. � : �� y 7 '• � .,.'t,r t \A i �� i � •' y . t ' � � � � y "` r�::::::�.:.�::.::::.,:;:,:.:.:. . , � I r: K � ::�i:j �,.' ••.. "—.-�,��. t . � � 1�y •�y � � ,� �' .,:.�;�:;�'J'' � Q,r.,,. `_`�^ "'\.. ^{: {;' � ». 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L rr T . , `, 1 Io �z �c � s�fo9S < ' o�o-oe� r � �� ` SUBJECT PROPERTY � NORTH � SCALE i"=240' �� , S, � ' i �� . . . . _ � ... ti�.,,i L'�^' nc . 2Go9G-E c50-a� , "=------ -- --------- __ _ --- -------- ---� / � : fiUDSON COMPAM; INC. 915 WEST 80M STREE� MINNF�4POL1S MN 55420 (612j 888 9423 February 3, 1992 Mr. James Danielson City of Mendota Heights 1101 Victoria Curve Mendota Heights, Mn. 55118 'Dear Mr. Danielson, I would like to introduce myself to your Camnissioner and Council members. I am James A. Hudson. I own 100x of the stock in Hudson Co., Inc., now operating in Bloomington, Mn. We have been lacated there for about 21 years and it is time to move to larger facilities. We are in the refrigerated L.T.L. (Less than truckload) freight consolidating business. We would like to move to the Country Ciub Markets produce warehouse at 1460 Sibiey Memorial Highway to operate a refrigerated freight terminal, open 24 hours a day. �I understand we need a conditional use permit in order to make the location and facility fit our needs. An additional building will be needed for a truck garage and light maintenance. Also, close to that building we would need a 10,000 gal. below ground fuel storage tank, with a pump, to fuel company owned trucks. Inside the building we would like to increase the current cooler size and add a freezer to meet �required refrigeration needs. Also, needing to increase the size of the e�cisting� office .area.. We would also like our 4 color strips painted on the building and our name put on in black lettering. Hudson Co., Inc. has a signed purchase agreement with Country Club Markets, Inc. contingent on these conditions and would like to satisfy these before going further with moving plans. - Sincerely yours, � . � ames A. Hudson President Huds � n � �/►.�l.l 1Viendota C ity o� I-ieights APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Case No. �i a �� Date of Ap lication - . • Fee Paid �.C��`., � �.r) Applicant Name: � v� � s o h •� o.� _)., �n c. PH: (v l Z- P 8 8-9 � Z� (I-�) Address: �l/S (,J . 46 �' : tl3umoer & srreei) (F'usc) (M� om� K�To�, vv� H_ s (C'ity) (State) C�P) Owner Name: �� t � s o h �R t-n �s �' . � (Last) (F'�) (M� Address: �.�'�- �� o X I S� � /�- h H A- K v a i YVi n. 55 3 o Z (Number & Street) (CitY) (State) (ZiP) Street Location of Property in Question: / y � o— � f.N�O'�q. { SS ( ZO Legal Dascription of Property: S� E A- -�-�- R G�� b ' Type of Request: Rezoning X Conditional Use Permit � Conditional Use Pemut for P.U.D. ' Plan Approval . � Comprchensive Plan Amendment v Subdivision Approval Wetlands Pemut Other (attach explanation) App�icable City Ordinance Number Section Present Zoning of Pr�perty Present Use , Proposed Zoning of Property t Pt�oposed Use I hereby declare thai all statements made in this request and on the additional . material are true. � " .� -5 ( ' of pplicant) .. � ��/��. �� r. ��. (Rece ed by - Title) ' 1101 Victoria Curve •1Viendota Heights,lViN - 55118 452•1850 i -� SL-at� qf�,i�xnn�sot-a, ) :$S. ,Gounty o� Dakota.? , Dakota Coun�y Abs�ract Company daes hexeby cE�:tify that the fox�going Exhibit consistiz�g of e�t�ries n,umbered 3 to 6, bo�h inclusive, constitu�es � tzu� and complEt� repor� of th� apparent ownexship o:E all paxc�ls o�� ].ancl si�uate w�.�hin a xadius of 350 ��t of: Parce� 1: Comm�ncing-at-a--po��t-,on th� Sou�h lin� pf the NE1/4 of Sec�.ion 33, Townshxp 28, Range 23. Dako�a Caunty, Mir�n�sota, saxd poa.nt being 1032 feet W�st of the Sou'kheast cornez o� said NE7/4; th�nce noxth at ra.ght angles 345 ��e�; th�nce West at right angles 325 feet to �kh� c��n�er lin� of ttxe SiblEy Highway, thenc� 5outh a�ang th� center l�ne o� �he saa.d Sibley Highway 345 feet to �he Sou�.h �ine o� said NE1/4; thenc.e East along the said Sauth tine'o£ said NE1/�, 325 £�et to �khe p�.ace o� beginning; and '. Parc�l 2=' Comm�nG�.ng at a point 1032 feet West and 34� feet Noz:�h of th� South�ast corner a� ti�� NE1/4 of SEction 33, Townsh�.p 28, Rang� 23, Dakata County, Minnesot�,; thence No��h at x�.ght angles to the South line 'a�• said NE1/4 324•. f�et...�a'th� southwesterly Aine of the Chicago, Mxl.wau]cEe, St.Yaul & Pacifxc_ Rai3.road Company xi.ght--of�way; thence Nc�xthw�stexlx along the xa.ght-of�'wa.y �.i.nc (saxd right�of �way line being located 50 fEet mEasured at right ang�.Es S�utfiWEsterly from the centet lx�ne of the main trac� af thc•Chicago, • Milwaukee, St. Pau�. & Paci.�ic �taxlroad Cozrtpany ) a d�.s�ance a� 5-00 feet ta• the c�nt�x ],ine~of�.th� Sibley H�.ghway praduGed to a.nters�ct the sa�.d right ot way linE; �hence South along thc center xxne of said Sibley Highway 700 feet �o a poa.n� 345 £eet Nortli o� the South la.ne af said N�1/4; thonce Fast 3z5 �e�t to the point o� beg�nning. ,-. � . . . .. . . . - . al�, as shown by the xecords o� the Cauntx Recard�r and Caunty Treasurer of said COunty. Dated at Hastings, �inn�sota this 2nd'c�ay of J�nuary, 1�.ti., i992 at 8 o'clack A.M. � , • �?c3�}CD�d`' t."C111I]'�y by i,�Q�%'�i"�. Abstx'act Companx, � -. "`'`�� An Authox�zed Signature. MEMBER AMEk�ICfiN LAND TITLE ASSOCIATION and J.g • MZN�7ESO�A T,ANA TI'�LE ASS4CIATiON Oakc�ta Coun�X Abstract Cvmpany accepts no xes�ansibi�.ity as to tih� accuracy o£ the address�s in tha.s report as said addresses ax� takEn �xom �.he records of the office af �k�e CountX Treasurer and the Coun�y Recordex Qf said Dakota County and ar� not necessarily the mos� curr�nt addresses o� said proper�� owners . • GITY OF MENAOTA BEIGHTS NOTICE QF HEARING February 4, 1992 TO WHOM IT MAY CONCERN: ' NOTICE is hereby given that the Planning Comm�.ssi.on o� Mendota Hei.ghts will meet at 7:45 o'clock P.M., or as saan as possible therea�ter, on Tuesday, February 25, 1992, in �he Gity Hal.l Counc3.1 Chambers, 1101 Victoria Curve, Mendota Heights, Minnesota, �o consider an application from Mr. Jim Hudson, Hudson Companies far a Conditional Use Permit for a truck arrd freigh� ter.minal in the "I" Industrial Distric� at the following described property; Parcel l: Commencing at a point on the South line of the NE 1/4 of Section 33, Township 28, Range 23, Dakota County, Minnesota, said point being 1032 feet West of the Southeast corner of sazd NE 1%4; thence north at right angl.es 345 feet; thence West at right angles 325 feet to the center line of the Sibley Highway, thence South along the center line of �he �aid Sibley Highway 345 feet to the Sou�h line of said NE 1%4; thence Past along the said South iine a� said NE 1/4, 325 feet of �he place of beginning; and Parcel 2: Commencing at a point 1032 feet West and 345 feet North of Southeast corner of the NE 1/4 of Section 33, Township 28, Range 23, Dakota County, Nlinnesota; thence North at right angles ta the South line of said NE 1/4 324 Eeet to the southwesterly line of the Chicago, Milwaukee, St. Paui & Pacific Railroaci Gompany right-of- way; thence Northwesterly along the right-of-way line (said right- of-way line being located 50 �eet measured at right angles Southwesterly from the center line of the main trac� o� the Chicago, Mi.lwaukee, St. Paul & Pacific Railroad Compan.y) a distance of 500 feet to the center line oi the Sibley Highway praduced to intersect the said right of way line; �hence South alon.g the center line of said Sibley Highway 700 feet to a point 345 feet North a� the South line of said NE 1/4; thence 8ast 325 feet to the point o� beginning. More particularly, this property is located at 1464 Sibley Memarial Highway. - This notice i� pursuant �o City af Mendota Heights 4rdivance No. 401. Such per�ons as desire to be heard with reference to the proposed Conditian.al Use Permit wa.11 be heard at thi� meeting. Ra�hleen M. Swanson City Clerk C lty O� ...111 � 1Viendota Heights �- February 28, 1992 Mr. James A. Hudson Hudson Company, Inc. 915 West 80th Street Bloomington, NIl�T 55420 Dear Mr. Hudson: Your application for a Conditioaal IIse Permit will be considered by the City Council at their next regularly scheduled meeting, which will be held on Thursday, March 5. 1992. The Council meeting starts at 7:30 o'clock P.M. here at City Hall in the Council Chambers. You, or a representative should plan on attending the meeting in order that your application will receive Council consideration . The Plaaaiag Commissioa recommended •5-]. to recommend that the City Couacil approve a Conditional IIse Permit � ' ' f for Freight� Terminal ia the "I" District with the followiag conditions: 1) provisions for iadoor storage, or scr.eening of trash receptacles 2) demoastratioa of proper disposal of aay hazardous waste 3) additional evergreea screeaing or laadscapiag on Trunk Highway 13. � If you have any.questions, please feel free to contact me. Sincerely, ��^ . lk�+./`z..., Revin Batchelder Administrative Assistant �: Enclosures: City Council Agenda Staff Memo to City Council 1101 Victoria Curve • 1Viendota Heights, 1ViN • v5118 � 452 • 1850 � City o� � .�.. . 1Viendota Heights February 21, 1992, Mr. James A. Hudson Hudson Company, Inc. 915 West 80th Street Bloomington, NIl� 55420 Dear Mr. Hudson: Your application for a Conditional IIse Permit will be considered by the Planning Commission at their next regularly scheduled meeting, which will be held on Tuesda�r, February 25, 1992. The Planning Commission meeting starts at 7:30 o'clock P.M., here at the City Hall in the Council Chambers. You, or a representative should plan on attending the meeting, in order that your application will receive Commission consideration. .. , ; . , If you have any questions, please feel free to contact me. Sincerely, Revin Batchelder Administrative Assiatant KI,B : ]ckb Enclosures: Planning Commission Agenda Planner's Report • 1101 Victoria Curve • 1Viendota Heights,lViN • 55118 � � :� _ 452 • 1850 `` ". �� March 2, 1992 9�l��'�'°" i� 1�6�c.� � �Je�- � � � � �UDSON COMPANY, INC, 915 WEST 80TH STREEf, MINNEAPOLIS, MN 55420 (612) 888-9423 Jim Danielson & Kevin Batchelder City of Mendota Heights _ 1101 Victoria Curve Mendota Heights, Mn. 55118 Dear Jim Danielson and Kevin Batchelder, I would like to give further explanation to the conditions that were left unanswered at the city planners meeting of February 25, 1992. 1. We plan to have all rubbish handled in approved containers stored inside the building. 2. Landscaping issue on the berm along Sibley Memorial Highway will be changed. We will plant some low shrubs near the top of the berm to achieve blockage, � possibly mixing some Juniper Sea Greens and Mint Julips which grow to three feet in height and spread four to five feet wide. We suggest this will block more eyesight of loading area, but will still have adequate vision of oncoming traffic for exiting vehicles. 3. The traffic routes were spelled out pretty thoroughly in the planning report review by Dahlgren, Sharlow and Uban on page 3. 4. We plan to use a licensed and bonded company named Zohl Equipment to install a below ground fuel tank. They have been in business since 1950 and have the expertise to properly �install the equipment in an environmentaly protected manner. 5. All hazardous waste will be disposed of by licensed and approved companys. Old tires will be sent back to suppliers of new. Batteries go to a compar�y�.� called Battery Warehouse. Used oil will be kept in a sealed container and . picked up by someone like Edel Oil Co. Part washing solvent will be supplied and picked up by Safety Clean Maintenance Co. An inflammable waste trap will be installed in drains and pumped out when near full. Thank you for your time and effort in considering my request. We look forward to becoming neighbors and having a long pleasant relationship in the community. Sincerely yours, �� Hudson James A. Hudson V ' S CITY OF MENDOTA HEIGHTS MEMO February 26, 1992 TO: Ma.yor, City Council and City Administrator FROM: Kevin Batchelder, Administrative Assistan� SUBJECT: CASE N0. 92-03: Marv Anderson Homes - Subdivision DISCIISSION Mr. Dale Happe, legal counsel for Marvin Anderson Homes, appeared at a public hearing at the February Planning Commission meeting to request approval of a preliminary plat to create five outlots in Bridgeview Shores Third Addition. The purpose of creating these outlots is to enclose an area of land involved in an ownership dispute thus allowing the development of the Third Addition to proceed (see attached Planner's Report and Application). At the meeting, the Commission discussed the grading of the disputed land and the removal of trees from the site. Some Commissioners desired to open the whole plat for reconsideration. During the public hearing, a Bridgeview resident expressed complaints with Bridgeview Shores current selling prices. The Planning Commission voted 3-2 (Duggan, Krebsbach with Commissioner Friel not participating due to a financial conflict) to recommend that City Council approve the proposed Preliminary Plat to allow creation of five outlots with the condition that no more trees be removed. ACTION REQIIIRED Should the City Council desire to implement the Planning Commission recommendation, they should pass a motion approving the proposed preliminary plat. � KLB:kkb !�] PLANNING REPORT DATE: CASE NUMBER: APPLICANT: LOCATION: ACTION REQUESTED: Background � ��c�;�suL��r�.�r, i�i.:�,:�:::rus 1.A�1)Si':11�E :?1.CfIi l'L•r"I�S .iOU i'1!iS'r AVE;�'lIL :`C)R'I�II S1.11Tf 71(1 ti•11Nh:i .11'(JL IS, �1.`, ii IUl p,)� i1i� ii{1l' 25 February 1992 92-03 Frederic E. Haas Bridgeview Shores First Addition Subdivision Approval for Replat of Outlot C The subject properly was platted as Outlot C of the Bridgeview Shores First Addition in order to avoid having to file the final plat on this portion of the property until it was ready to be developed. The preliminary plat for the entire project was approved several years ago. That drawing showed a lot layout very similaz to the one identified on the drawings submitted with this application. When the developer attempted to process the final plat for the originai lot configuration for this portion of the property, an adjacent property owner filed a claim of adverse gossession for a narrow strip along the north side of the parcel. In order to move forward with the process of platting the remainder of the property, the applicant proposes to replat the property creating several outlots that would encompass the areas in dispute. The intent would then be to deed the oudots to the property of whichever side prevails in the legal dispute. If the adjacent property owner prevails in his claim of adverse possession, then the oudots would be deeded to his property. If the owner of the subject property, Marvin H. Anderson Construction Co., prevails then each outlot would be deeded to the adjacent lot as shown on the preliminary plat drawing submitted with this application. Subdivision Review Since this is a total replat, the Applicant must go through the entire subdivision process. The first step in this process is the Preliminary Plat Review. Section 3.1 and 4.1 of the Suhdivision Ordinance outline the procedure and information necessary for review of a preliminary plat. A public hearing is required at this stage in the process. The only difference between the proposed plan and the approved preliminary plat is the inclusion of the outlots and the rearrangement of lot lines in order to maintain the required minimum lot size. No lots have been added or deleted and no significant alteration of the roadway alignment has occurred. All of the other requirements of the Subdivision Ordinance have been complied with either as part of this application or through the previous subdivision approval process. The current material submitted includes a tree survey, which appears to show all of the trees remaining on the property by type and C � Frederic E. Haas, Case No. 92-03 Page 2 size. No indication has been given as to the condition of any of the trees in terms of disease or damage as required in Section 4.1(2) in the Subdivision Ordinance. The materials submitted with this application also do not include an accurate soil survey as required in Section 4.1(2). However, this information was submitted and reviewed as part of the original subdivision process. In addition, all of the site grading has been completed for this property and, therefore, additional information is not necessary. Action Conduct a public hearing and make a recommendation to the Ciry Council regarding the proposed Preliminary Plat for the Bridgeview Shores Third Addition. � i « � -� _t < < ' � � ! NS• �- � - �_-_ p E H l G W A Y , (� MENpAKOTA GOLF COUR5E 6 COUNTRY CLU$ {PRlYATE? �� 3+ �. � � 1 . _ lq �,.�� __ �X ��4�_.... .._"'_,. ♦ _ f — 3i t . �:n�.� �� , .• F �.�. 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' r � : , • • . ,.� \ �' �.v T:i}r.;n"?!?*'•e'i^;.i"�•'.y^'�.�; _ � =• � �,. � `)1 .'o t � � + 'r{ `Y.tii:.:}?I�: ii$:}}•,::i:}};i.;; ^: •' �:?•�'••?ti:{-}'� +�� + t'. / �' 4/ • '�': i:'r'r::'?'�'-ii.;�:}�;i:;:$};:}:1;yti;.;:y}} ` � • � '> > a _y. • ;Y�:%}:}?•t•'.��'?v:�:}:;:•i:{.}•{:$•:i:'{k'.•:::�ii;::;>;0� .�,HDOfIE^ � �.�. ::?:�.�::":`?.' ?"'��y''`�� SUBJECT PRCfPERTY ' . ii �� , . . :.1;;`ti;:'°r ••x;•::.:;; . l��.,r! t •.,; . ::;:S:s. i � ', j .,:::.,+.,.::::: ::..:::::.:.: �w ; I ' 'ri � • , * • �:ji':'}"::•:•:•::�•''��Y'-•• j2 ' � s [ r� �i fNE COMVEMT � �C�OlY� {� � f" , - ' � �,..,�, �,�Y�..,,�» . :� ;;r...�,.�; NORTH � . , � j,` � , ,...�, u�.� uew 1 ; "% r' . '`' . �--'� SCAI.E 1"=8U0' . t � •. 3 „ � �� . _ - . �� ' � �;r - . '�w-:�-. , ,_.i' .,, _ f �,.� � rj'�( u .r_.._., _ / o� +.� � � . ! ,� �� 4 � �p"' ( <+�6 __�', � .. .�� i . .;z ( 7u. �� m ' a' / � o��p'{� yt � 'J � _.__ .,.� ` `J J^��...� ��,� 1 f ( O c��'si Roio . �i,,, i �� __'__ _..- � � � � �� nn _�= ix� � � 4 � / 'r �{�` � ` • , �;a' ~; �'% /4° r----'� ^"_! �y "" ` B + � 1 � � � , , � ; J ; � ; � :.,��., � --`'w�,� J ��J� � � 1 �� . � !_..�.. i1i1 ! \\. `_� '��. ; : . � ....,. , ( ��u.n� i� iurw � r . . �►��'��l.!.- --- -. , �� DAL.E J. HAPPE ATiQRNEY AT LAW 1809 E.121ST STftEET 6URNSVII.LE, MINNESOTA 55337 TELEPHONE (6i2) 890-5144 TELECOPIER (612) 890•9085 February 4, 1992 Mayor Charles Mertensotto, City Council and Planning Commissian Ci�.y of Mendota Heights 3102 Victaria Curve Mendota Heights, MN 55118 Re: Marvin ii. Andersan Construction Co. Plat of Bridgeview Shores Third Addition Ladies and Gentlemen; I represent the Marvin H. Anderson Construction Ca. My client is in the process of piatting Outlat C, Bridgeview Shores ist Additian, into Bridgeview Shores Third Addition. The preliminary plat of all af Bridgeview Shares was appraved several years ago, Subsequent pla�s of each outlot would normally require no review by the Planning Commission. However, the owner of the land to the north of Outlot Cr which is presently platted as Friendly Hills Rearrangement, is claiming a partion of Outlot C by adverse possession. The parcel claimed is a small strip along the North line of Outlot C varying in width from 0 to 10.4 feet. My clien� will vigorously oppose that claim. To avaid any delay in the platting of Bridgeview Shores Third Additian, my client, as record owner af outlot� C, proposes to plat the disputed area inta narrow outlots, which will ultimatel.y be deeaed to the individual lot owners as part of their lots. In the meantime we can take the necessary action to resolve the adverse possession claim. - D�7�I; j cn cc: Marlin D. Grant N[HA3 6 l � ��/ � � / / / . � � r .. - v - . . �' � Clt� o� `,� 11 � 1 L �� 1�11�� Apglicant Name: Address: Owner Name: Address: APPLICATI(?N FUR CONSIDERATZON C.lF PLANNII�IG REQUEST Case No. ��'� Date of A��i�._ � ' �� Fee Paid & Street) (Number 8c Street). Street Lacation of Praperiy • " •�- Type of Request: Rezoning - - . � Conclitionat Use Permit . Conditional Use Perinit for P.U.D. '. Plan Appmval -. . ' . ..' : � ' Comprehensive Plan Amendment � (State) (Zip) c��"/��,DlJ'�4'.�/� � Variance � �._�Subdivision AppravalM��J`3�•� Wetlands Permit -. .� Qther {attach eacplanation)_ _ - - Applicable City Ordinance Number � ...� . � " � - � . � � ; Section � � , . . , .. .. � , Pi�sent Zaning of �'roperty �,�� „ Px�sent Use � Froposed Zoning of Property. �: .' �� ptugosed Use ' � .' . , �' • , - I hereby declare that all statements xnade in this request and an a' on ' �" ' �: materiai are�true. � . . .. r .. . . V „y ' . • • • . ' �$1g�.tIt�.' O£ i�ppilCBIIt� � . . . • • / G�. ��„��..T � + � . . ��} . . . � � . ��`�� —r— � (R.eceived by - Tide) • :�::`;��r �,:1101 Victoria:,Curve��Viendota�Heights,�lViN�•�55I18��:;�Y�4v2�1$v0.��`�'� ��`'=�� CITY OF MENDOTA HEIGHTS NOTICE QF HEARING February 4, 1992 TO 'WHOM IT MAY CONCERN: NOTICE is hereby ga,ven that the Planning Commissian o� Mendota Fieights will meet at 8:15 o'clock P.M., or as soon as possible thereaf�er, on Tuesday, February 25, 1992 , a.n �he City Hall Council. Chambers, 1101 Victora.a Curve, Mendota Heights, Mti.nnesota, to can�ider an, application from Frederick Haas, Marvin H. Anderson. Construction Company for a preliminary p].at to reconfigure Bridgeview Shores 3rd Additian far inclusian o� five {�) outlo�s at the following described praper�y: Outlot C, Bridgeview Shores ls� Addition More particularly, tha.s property is l.ocated at the south end of Pagel Road at its intersection with Hazel Court. This natice is pursuant to City a� Mendota Heights Ordinance Na. 301. Such persons as desire to be heard wa.th reference to the proposed preli.minary plat will be heard at this meeting. Rathleen M. Swanson City Clerk C lty O� .�. � � . 1Viendota Heights February 21, 1992 Mr. Frederic Haas Marvin H. Anderson Construction Company 8901 Lyndale�Avenue South Bloomington, NIl�i 55420 Dear Mr. Haas: Your application for a Subdivision will be considered by the Planning Commi.ssion. at their next regularly scheduled meeting, which will be held on Tuesday. February 25, 1992. The Planning Commission meeting.starts at 7:30 o'clock P.M., here at the City Hall in the Council Chambers. You, or a representative should plan on attending the meeting, in order that your application will receive Commission consideration. If you have any questions, please feel free to contact me. Sincerely, Revin Batchelder Administrative Assistant " RLB:kkb Ericlosures: Planning Commission Agenda Planner's Report cc: Mr. Dale J. Happe � Attorney at Law �� 1809 Past 121st Street Burnsville, MN 55337 � 1101 Victoria Curve -1Viendota Heights,lViN • 55118 452 • 1850 � 1t3T O� ,,,. ,� l,� ,� . ,��.endota I-��i�h�s :. February 28, 1992 Mr. Frederic Haas Marvin H. An.derson Cons�ruction Company _ 8901 Lyndale Avenue South BI.flQITtlIIgtt')Z2, MN 55424 � Dear Mr. Haas. 0 Your�application for a Subd3,visioa will be considered by the City Coun.cil at their next regularly scheduled meeting, which wil1. be held on Thursday. March 5, i992. The Council meeting s�arts at 7s30 o'clock P.M. here at City Hall in the Council Ghambers. You, or a representative should plan. on attending the meeting in order that your applicatian will receive Council considera�ion . The Planuing Commissioa recommeaded 3-2 {Duggaa, Krebsbaeh with Commissioner Friel not partieipating due to a fiaaaeial.eaaflict) to the City Couucil to approve the groposed Prelimiaaxy Plat�to allow creatioa of five outlats with the cond3tiau t'hat aa more treea be removed. Tf you have any ques�ions, please feel free to con�act me. Si.ncerely, ��,u-�,,, ��-..�..�.r- Revin BaGchelder Administrative A�sis�ant RLB:kkb Pnclosures: City Council Agenda � Staf� Memo to City Couucxl cc: Mr. Dale J. IIappe Attorney at Law 1809 East 121st Street Burbtsville, NIl�T 55337 1141 Victvria Curve • 1V�.endota Heights, �N • 5v118 452 • 1858 y Ci�y of Menaota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear City Council Members, February 28, 1992 �� -� ,�,�,,.��•• 2� � �t"L As you can see from the enclosed brochure, that Marv Anderson Homes painted a very pretty picture with words and photos. They showed us trees, ponds, fountains and told us about the stunning elegant custom homes of the prestigious community of Bridgeview Shores. Homes priced from the mid 200's. It was all a d�ceptive illusion to lure the city of Mendota Heights and early residents of Bridgeview Shores into believing this was going to be a community in which the residents would be proud to live in, and the City would realize over $20,000,000, tax base in just a few short years. The blinders need to be opened. My home has probaly depreciated over $30,000. This past weekend Marv Anderson Homes advertised in the Minneapolis Star Tribune home starting from the 130's. The City of Mendota Heights could potentially lose over $9,000,000, of tax base. In addition to the decreasing home values, they have stripped the land or killed most of the trees, while polluting the ponds. At last Tuesdays Planning Commission Hearing, Marlin Grant, President of Marv Anderson Homes, told the commission that economic conditions was the reason in changing their building stradegy. Yet, interestingly if you ca11 Marv Anderson Homes, Marlin Grant isn't even employed there anymore. The business was sold 2 years ago. Why is Marlin Grant representing Marv Anderson Homes? Could it be he has to put this illusion to rest before retiring? Please go out and take a first hand look. First, you'll notice that most of the trees promised are gone. Now, take a look at the first 7 or 8 homes built. Then look at the last 15. You have a chance to reetify this travesty. When the council meets to vote on the revised plat in the third addition (20 lots). Insist that the lots are larger and minimum square footage covenants are put in effect. Make sure that the trees are replaced throughout Bridgeview Shores. See that the ponds are cleaned up within DNR requirements. Send it back to the Planning Commitee with an astounding disapproval under its current format. Some current homeowners are taking what they feel are the necessary steps to rectify the past. You as the City Council have the authority to assure from this point on that Marv Anderson Homes completes, frames and hangs the same picture they sold us all. Sin rel�,�� /' �� ,� � �C---� S ,ott & Kimberly�Bac`hman omeowner Bridgeview Shores 2464 Bridgeview Court Mendota Heiqhts, MN 55120 � •...--•---..��'� ��'� •x •� : � � —y� -- 4 k . � _ r ; �, � , �r 9 t f'� ' G Z7 r : �"'' �:Te+.i, �� , ...... _ , , V •.il� �� . � F."� , . . �.�^ �:, i� •� � ' � � �i „ . " ,. . 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' ' :''=,-A- srr?��Mr� �:'��`�� , .��.�} � � � f � „� +�� •Y�� • v�� _ � � . .� �J�,��,� Y �t r+�, v �.�r— ; . .'��,,�jFy ' - e r� . ,r• r� ^�S�_ � ��.� .��• ,Eri,, . - -�.� i :ti t � � ..�� 1 , ., '�`r : CE1_ ',-`� -'—'r—� �j ,i�" � a �--------_._..� _�_�_�. ��'4t � .{ ' 1 r .. � ,,, �4 , r � � r , , �,- 7..n r7 ��- �• r � i�� J .? r �' �. �).. .; � �� jtJ�t� . "' i ��f� ',Y� --.�i=.. ' , � �[ .�1.� �p,.. '1�� t 1• �.. �� f �;i ";t -� � 1.�:' ` � +�: Y. . .q . _ ; .. .. _ y'. � . ��,i�' . � �.�`� ?�.j� - � • r K� � � � A y i �.1�Y �.�1 1#�► ' � r+ . , ,� rti;j . � ' . : ; }: +-r .. ti�,/y .)� % �'yt+(f! � , � �. `� � '. - �.4�'7r•4,i i ~ �.1; -. � � �'.j j •' � V� . .. �� _. �., � - �.� � - �� k' f �� • . I ' �ti ji �S � r `..-�'1 :� ,(�� 4 i_'� . � 1, 1 M��V,� ��1� .. ' . ; .. �,�� t �. , � % �.::� � r �'�l�' . , _� � . > _ � � .. , i , _,. � � . 1.��' ) 1, � � :.�.. . ` `` �� , , �j• . . /' MENDOI STUNNiNG DEStGNER NOMES ALONG NATURAL WATERWAYS Owning a home at Bridgaview Shores is for those who havc come ta ezpect the very best. Locatad in the heatt of Mendota Heights, Hndgoview Shores affers sixry-eight homesites nesded around five large ponds, with gendy curving skreets an8 charming cul-de-sacs. Avaiiable naw in ihe first phasa are 26 large lou, including 23 beautiful shoreline sites. Al1 are walk-ouis, end most are wopded. Included in the pricing of all homasites in Bridgeview Shores are sewer, waker and all city assassments, anderground e2eciric and teleghona...and energy- efficient naturai $as. With eusy access to I-444 and all other major freeway systems, you're only minutes away from both downtown St. Pau! and Minneapolis, air travel, eXceltent schaols, golf courses, parks, and ather recre¢tionai activities. Let Marv Andarson Homes cusrom-design a stunning elegant home for you in ihair new grestigious community at Bridgeview Shores. Iiomes priced from the mid-200's. � Visit our unigue custom-designed modet home. Telt us your ideru and needs. We'll work with you to create the horae you've always wanted at Bridgeview Shores. Modei Hours: Monday-Thursday, Early home buyers wlil heve a wide Saturday, aud Sunday, atter 1 p.m. setection of wooded shantine tots. Closed Fridays Far Mare Information Calt: Gene Gabrielson 452-777i �arv A�.der�on Home� 8941 Lyndale Avenue Sauth • Bloomm�ton, MN 55424 • 8$1-2661 � � ' ;��:�� G� . , � �'"a"� . � 'n''7� . March 5, Z992 City Council of Mendota Heights 1101 Victaria Curve Mendoia Heights. MN 55I1$ Dear Counc�. l Members , -- We request that the City Gouncil delay any actian upon `� =the preliminary p2at approval invalving Bric3geview Shores Phase III subdivision (Case No: 92-03) for a period of � no�t 2ess than 5{} day� per subdivision ardinance section 3.1 (6)(a). This action should be delayed �a allow the Cour�ciZ sufficient time to determine if the developer has lived up to its proma.ses and commitments to the City in connection with the inital plat approval, and granting af wetland permits. This will also allaw current residents of Bridgeview Shores an apportunity to present their claim� and cancerns ta Marv Andersan Construction before irreparabie damaqe has occurred. Please seriously consider this petition. 5incerely, The Residents of Bridgeview Shares. CITY OF MENDOTA HEIGHTS MEMO February 21, 1992 T0: Mayor, City Council, City Administ FROM: Klayton H. Eckles Civil Engineer � �') �= � SUBJECT: Ivy Creek Neighborhood Meeting DISCUSSION Staff inet with the residents who live along Ivy Creek on Tuesday, February 19. Twenty three properties that met the "High Benefit" classification were included in the notification. Approximately 25 people attended the meeting. During the course of the three hour meeting many excellent questions and comments were ma.de by those in attendance. A large majority of the people in attendance were in favor of a creek improvement project. Four or five property owners were against a city repair project. When the method and amount of funding was discussed the issue became much more complicated, with ma.ny opinions. The biggest concerns about the fundin� of the project were the amount of property owner participation, and the need for protection from cost overruns. Staff presented the possible funding scenario that would charge approximately 20� of the project costs to the Hi�h Benefit properties and obtain the other 80� of the funding from some other source (taxes, drainage district assessments, or storm water utility). Some residents indicated that this split sounded acceptable. Others argued the �roblem is caused by the huge drainage district discharging water across their property, so they shouldn't have to pay for the repairs. Residents were asked to send a letter to City Hall stating their opinion. If letters are received, they will be attached to this memo for your review. It a�peared from the neighborhood meeting that there was significant support for a project. The discussion of funding mechanisms is sure to be a controverial issue. If Council wants to pursue the Ivy Creek improvement project further, additional discussion on the funding options for this project should be discussed. � RECODM�lENDATION Staff recommends Council direct staff to do additional studies on the funding options for this project for discussion at a later date. A workshop ma.y be the appropriate place to discuss the merits of the different funding options. ACTION REOUIRED Discuss the results of the neighborhood meeting and direct staff on the next course of action. w,. ► � � � �4 � .Y ��,<�.c�s; � \ �'� ��%� �,�,�. �1�-�� . �:�� - - - - .. -- -._. �;� �,.� t.�.=.� _`?vt,,,�� v�•�___ -- - .. .__. __._ _.... . ._.� .__. _ .._ -- -- ��'�'� �1�.,,�.�c;�Cs- 'C1�� - � - � �. O \ ', �'� n �. ..�:_. ��.� � _ ..��e�.c,��. �Q.:u�''�`'..�.'J�►\v�`, � � � � �,. .. ._ . .. _ _.._ . _ _ ... - - ---.... . - - �- - _ .. __... - -�--._._ .... .....__-. ___ .._! _..�._._...---. .. ......_ - - ... . . . _. . _ � .__ ....... ... .. ... ..... 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G� .-�,L1,ta,G,�..a-1�S2 �` . ,. . ...-. _ _ . � � � � - (� -- ----- � � `'`� ..�'P1"a.�o.�� —�9�2 _�.o�.,'.2 �'��-�L � �� .__ ��: �s__ �.q � � ,�.ra�. �� ccc,.��.__��r... 0 0 � �� Z __�C�Oti-1Sc_%k..`.�i.i�..�.�.f. L.v_."��2.,.�.2..��t �S � 4�__._--._ :.._.-------- _��.ta.,.�rn.____�Qa�.�J:�.'1��r.,r_1.Q__-.,.C.+�?�'a_+_.__�:�.t."�!Le.s�1.�_..S'C�_..__�i�5,_.._.. � .. �.sz�..__�. '��.�.t.r..... -- -C��c�:r.__ _. _C� _._.__.._:_. __t�'.v�;._ ��C.�"__��t.l�,..-- ,.._-._--.--__ _. . ��__�- � .___� , � . --- . � _.------- �,��..� . �,..�,�. .�e:..�.__�.� � _ ---_ .�.. t...t _ �,-�.� :-..-.---- �...' .__._ � �; � . c,� ...____.________._ �___ ��_��=,�___..-��_.. ��..� � ��__._---------. �.�'�l1�' �:R�..� ��. ,�•'� 3 � �: - . - _ � JQ�[N L. {JAC�} BRAS�ARD Florida 15514 Kiibimie Qrive Ft. Meyers, Fiorida 33912 813-768-0007 Mr Klayton Eckles Civil Engineer Ci�y of Men�ota Heights i011 Victoria Curve Mendota Heights, Mn.55118 Dear Klayton : Minnesota 12Q5 Syivandate Rd. St. Paui, Minnesota 55118 612-d57-3266 February 23 1992 I want to thank you faz yaur presentation regarding aur problems with Ivy falls Creek,and the options we have available to us ta repair and protect the creek from damage caused by exessive starm water. In reva.ewinc� the aptions presented by you, I find that the proposed financing of the project , which would require the 23 home owners wha are living on the Creek to contribute $250,000.00 { collectivly} to the total cost of the project to be quite reasonable. Those of us living on the Creek have an apportunity to enjoy� the Creek to a Zarger degree than other residents of Mendota Heights. When the Creek damage is repaa.red it will help restore the value of the property adjacent to the Creek. When the area was developed,the lots on the Creek were sold at a premium; but at the present time,living on the Creek is a liability rather than an asset. I understand the peopie wha feel �hat the communi�ies that are directing �heir starm water through Ivy falls Creek should pay a larger portion oi the repair cost,and i� this is not pos�ible,then I suggest that we make it very clear that Ivy Falls Creek cannot handle more water than it is presently accommodating. Before more water is direeted at the Creek,an environmental impact study must made and additional reinfarc�ten�s made to �he Creek bed and banks.And most importantly at na cost to the Ivy falls home os,rners. I am very much in favor of using Gabions to control the flow of water through the Creek. The Gabions are very effective and further they are the most environmental friendly of all the options presented. The Gabions in the Creek bed will cause an accumulation of sand and rock and restore the bed.The Gabions supporting the banks will accumulate soil from the banks,leaves from the trees and etc.and support vegetation until they become part of the bank.If we home owners want help this along ,all we have to do is furnish soil and seeds I am looking forward to the meeting in April and wil�l travel back to Minn. to attend it. In the meantime if there is anything i can do to help please advise. • ur Tru , . ard copy to ; Jim Danielson '� CITY OF MENDOTA HEIGHTS MII1�0 February 28, 1992 TO: Mayor, City Council and City Adm s o FROM: James E. Daniels Public Works Direc � SUBJECT: Snow Plowing Policy DISCUSSION• Councilmember Smith and I are meeting liiesday, March 3rd to discuss and imalize the latest snowplowing memo. I will make any changes Wednesday and have it delivered that evening. c� �� e.,,� 4,.et,Q . a-Q.�•�e-�1 �Q,.r i�uJ� �'�''i�"� CITY OF MENDOTA HEIGHTS I� � March 4, 1992 TO: Mayor, City Council and City Administrator FROM: James E. Danielson Public Works Director SUBJECT: Snow Plowing Policy DISCUSSION• At their February 18, 1992 meeting Council reviewed a draft snow plowing policy that had been amended incorporating Council comments from the February 4th meeting. At the meeting there seemed to be a consensus of Council that the policy was acceptable as drafted, however Councilmember Smith expressed some concerns, including that the policy did not address boulevard damage occurring as a result of "wingi.ng back". Adoption of the policy was tabled to allow time for Councilmember Smith to meet with staff to address her concems. Councilmember Smith and I have discussed her concerns and have concluded that it would be preferable to include the additional language as attached within the City's Snow Plowing Policy. We suggest that the entire Policy be reviewed by the City Attorney before final adoption. YARD DAMAGE CLAIM There is another issue that needs to be resolved with regard to wingi.ng back, that of who will be responsible for damage to landscaping that is installed within the right-of-way. The City has received a claim for damages that were caused by City crews when winging back witivn Councilmember Smith's neighborhood (see atta.ched). � There� are several options available in considering this type of claim: 1. The City could repair damaged landscaping to the best of its capability with its own work force. 2. The City could reimburse the claims. 3. The City could deny the claims. TRUCK PURCHASE In order to fully implement the fourth snow plow route, a new snow plow needs to be purchased. The plow will cost approxunately $80K. The money to purchase this plow could be available sometune in October 1992 when the equipment certificates will be sold. Treasurer Shaughnessy informs me that adding the purchase of this truck to the 1992 equipment certiiicate budget would not cause any increase in future ta�c levy. RECOMMENDATION: I recommend that Council adopt the attached Snow Plowing Policy, "Snow Plow Operators Procedures" and 1992 truck purchase. I also ask that Council discuss and provide direction on how to handle boulevard damage claims. ACTION REQUIRED• If Council desires to implement the recommendations they should pass a motion adopting the Snow Plowing Policy, "Snow Plow Operators Procedures" and authorize staff to solicit bids for the purchase of a new snow plow. Council should also give staff directions on how to handle yard damage clai.ms. JED: dfw Attachments e CITY OF MENDOTA HEIGHTS SNOW PLOWING POLICY March 5, 1992 I. INTRODIICTION The City of Mendota Heights believes that it is in the best interest of the residents for the City of Mendota Heights to assume basic responsibility for controlling snow and ice on City streets. Reasonable ice and snow control is necessary for routine travel and emergency services. The City will provide such control in a safe and cost effective manner, keeping in mind safety, budget, personnel and environmental concerns. The City will use City employees and equipment. II. OBJECTIVE It is the goal of the City to restore mobility to the City as quickly as possible under all snowfall events. III. WHEN WILL CITY START SNOL� OR ICE CONTROL OPERATIONS? The Public Works Superintendent or his designated represen- tative will determine when to begin snow or ice control opera- tions. The criteria for that decision are: A. Snow removal of two (2) inches or more will begin as soon as possible after the snowfall ends. B. When snow accumulations reach two (2) inches or more and the snow has not stopped, snow removal operations will begin by 2:00 A.M. with the objective to get the City's main roads cleared and sanded for safe travel before the morning rush hour traffic begins. C. Drifting of snow that causes problems for travel. D. Removal of extraordinary snowfalls will be conducted in such a fashion as to restore City mobility as soon as possible. E. Icy conditions which affect travel. F. Time of snowfall in relationship to heavy use of streets. IV. HOW SNO�P WILL BL PLO�ED The objective in plowing is to do so in a manner which will minimize any traffic obstructions. In general to attain this objective, the following procedures will be implemented: A. Streets B. 1. On standard residential streets the snow will be cleared by two passes of the snowplows. 2. On collector streets where the streets are wider than a standard residential width, the center of the roadway will be plowed first. The snow shall then be pushed from left to right. The discharge shall go onto the boulevard area of the street. 3. When a plow travels across a bridge, the driver shall slow down to prevent snow from going over the bridge if possible. 4. In times of unusually heavy snowfall, streets will not always immediately be able to be completely cleared of snow. 5. Plowing of cul-de-sacs will start at the same time as the streets and be completed along with them. Where possible, cul-de-sac snow will be plowed to the center. 6. The most efficient snow plow routes will be determined for each area, each winter season and then those routes will be plowed the same way every storm. This will allow residents to better gauge when they will be plowed out each storm. Street Boulevards Winging back will occur as follows: 1. Winging back will not be performed on streets unless the snow depth at curb level exceeds approximately 4 feet above the level of the paved road. 2. Winging back will be performed in a manner so as to reduce the berm at curbside to a height of approximately 2.5 feet and laterally not greater than approxima.tely 6 feet from the edge of the paved street into the yard. 3. In performing winging operations, operators will use their best efforts to avoid damaging boulevard areas including visible or marked shrubs, landscaping and other private property located in the boulevard. 4. To maintain adequate visibility and site distance, snow depth at corners ahould not exceed approximately 3.5 feet above the street level. Corners should be winged back to a depth of approximately 2.5 feet for a distance of 30 feet along the curb line. m C. Operators Iastructions 1. In general, operators will avoid the following: a. Jumping curbs with the plow when turning corners. b. Plowing beyond the paved street except when performing winging operations. c. Pushing or dumping snow in private driveways, except for the berm which collects from normal plowing operations. d. Pushing or dumping snow on fire hydrants or other public safety. 2. Any damage to private or public property is to be reported to the supervisor (i.e. fire hydrants, shrubs and other landscaping, fences, mailboxes, etc.) 3. Drivers are to exercise care when entering intersections and while engaged in snow and ice control operations. (More specific) 4. Drivers shall wear seat belts at all times as required by law. V. SNOW REMOVAL The Public Works Superintendent or the Road & Bridge Lead- person will determine when snow will be removed by truck from an area. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where accumu- lated piles of snow create a hazardous condition. Snow removal operations will not commence until other snow plowing operations have been completed. Snow removal operations ma.y also be delayed depending on weather conditions, personnel and budget availabili- ty. The snow will be removed and hauled to a snow storage area. The snow storage area will be located so as to minimize environ- mental problems. VI. PRIORITI$S AND SCS$DIIL$ FOR �IICH STRgETS �ILL B$ PLOWED The City has classified City streets based on the street function, traffic volume, and importance to the welfare of the community. Those streets classified as "snow plow routes" will be plowed first. These are high volume streets which connect major sections of the City and provide access for emergency fire, police and medical services. The streets listed below will be plowed first. VII. v===• u � Snow Plow Routes South of Highway 110 Mendota Heights Road Decorah Avenue Huber Drive Lake Drive Wagon Wheel Trail B. Snow Plow Routes North of Hiqhway 110 (Middle Area) Marie Avenue Freeway Road (Frontage Road) Victoria Curve C. Snow Plow Routes North of Highway 110 (North Area) Chippewa Avenue Sylvandale Road Maple Park Drive Emerson Avenue Other major roadways in the City are under the jurisdiction of either the State of Minnesota or Dakota County and are plowed in accordance with their specific snow removal policies. WORK SCHLDIILE FOR SNOD�PLOW OPER.ATORS Work schedules for City maintenance employees assigned to operate snow removal equipment will be in accordance with the most recent public works labor agreement. In severe snow emergencies, equipment operators may be required to work in excess of their regular work hours. To help insure safe operations of snow removal, operators will take a fifteen minute break every two hours with a half hour meal break after four hours . �ATI3ER CONDITIONS Snow and ice control operations may be delayed or suspended when weather conditions severely jeopardize the safety of City employees and equipment. Factors that ma.y delay snow and ice control operations include severe cold, significant winds and limited visibility. IX. IISE OF SAND, SALT AND OTHER CFIEMICALS The City will use sand, salt, and other chemicals where hazardous ice and slippery conditions exist. The City is con- cerned about the effect of such chemicals on the environment and for that reason will attempt to limit their use where possible. X. SIDEWALKS - PEDWAYS The City will not remove snow from concrete sidewalks in the City. Bituminous pedways will be cleared by City crews after all City streets have been plowed. Priority will be given to pedways which serve as prima.ry walking routes to public schools. XI. PROP$RTY DAMAGE The City accepts responsibility for structures which are obvious or are marked and which have been damaged by physically being struck by a plow blade, wing or other piece of equipment. Mailboxes, lights, etc. should be constructed well enough to withstand the impact of snow rolling off a plow or a wing. Repair of damage which results from such snow impact is the responsibility of the residents. The City will repair, replace or reimburse the residents in those instances, with the exceptions listed above, where the City is responsible for the dama.ge. The City will have the option to repair or replace and will at its option determine those instanc- es where it ma.y reimburse the cost of materials. Lawns damaged by City equipment will be repaired by sodding or topdressing and seeding to match existing lawn. Residents are encouraged to assist with lawn repairs. XII. RESPONSIBILITY OF RESIDENTS The residents will also have certain responsibilities. These include clearing their own driveways, areas for trash cans should be established at least eight (8) feet from curb line, around mailboxes, newspaper tubes and fire hydrants adjacent to their property. These areas should be cleared without depositing any snow into the street. There also must not be any large piles which obstruct vision of driveways. Trash cans must not be placed on the street surfaces. The City will not clear private driveways. i Repair aad or replacemeat of bushes aad other landscaping material which has been iastalled within the City's boulevard area are the respoasibility of the property owaer if damage occurs from snow plowiag. Sand that has been deposited in the boulevard area by plowiag operations is also the responsibility of the property owner. Snow plowing can cause additional snow to be deposited in driveway approaches and around roadside obstacles. Operators are instructed to attempt to minimize these instances. Residents should be aware they may have to clear their driveways a second time after their street has been plowed. ;. � « XIII. SNOW PLOWZNG INFQRMATZON In order �.o keep �he City's residents up to date on snow plowing information, a phone message machine will be put in operation at the Public Warks Garage and City Hall during period� when Ci�.y offices are closed. These machines will contai.n snow plow update in�ormation including a phone number �o call. for emergencies, The machines will al�o have the abiZity ta take recorded me�sages. The Public Works Superintendent will check messages every hour during snow fall events. r � l.A�^ � . �l � �� T0: FROM: CITY OF MENDOTA HEIGHTS MEMO March 5, 1992 Mayor and City Council Tom Lawell, City Administrator SUBJECT: Snow Plowing Policy Modifications DI5CIISSION Mayor Mertensotto has suggested two minor changes to the Snow Plowing Policy distributed to Council on Wednesday evening. Attached please find a revised copy of the corrected policy. The first change is in Section I. The previous language specifically stated that the City "assumes basic responsibility for controlling snow and ice on City streets". Being Minnesota, it is inevitable that snow and ice will contribute to motor vehicle accidents within the City. The Mayor expressed concern that such specific language might be misconstrued to mean that Mendota Heights has assumed an extraordinary responsibility for snow and ice removal, thereby implying extraordinary liability in such cases. Instead, it has been suggested that the Introduction Section be reworded as follows: "The City of Mendota Heights shall remove snow and ice in accordance with the provisions set forth in this Policy". The second change is in Section VII - Work Schedules for Snow Plow Operators. The first sentence of this Section merely states that City maintenance employees are bound by the terms of the most current Public Works Labor Agreement. Recitation of this fact in the Snow Plowing Policy is unnecessary and is proposed to be removed. ACTION REQIIIRED As part of Council should modif ications . ��:�:�� its consideration of the Snow Plowing Policy, also discuss these two additional language CITY OF MENDOTA HEIGHTS March 4, 1992 TO: Mayor, City Council and City Administrator FROM: James E. Danielson Public Works Director SUBJECT: Snow Plowing Policy DISCUSSION: At their February 18, 1992 meeting Council reviewed a draft snow plowing policy that had been amended incorporating Council comments from the February 4th meeting. At the meeting there seemed to be a consensus of Council that the policy was acceptable as drafted, however Councilmember Smith expressed some concerns, including that the policy did not address boulevard damage occurring as a result of "winging back". Adoption of the policy was ta.bled to allow time for Councilmember Smith to meet with staff to address her concerns. Councilmember Smith and I have discussed her concerns and have concluded that it would be preferable to include the additional language as attached within the City's Snow Plowing Policy. We suggest that the entire Policy be reviewed by the City Attorney before final adoption. YARD DAMAGE CLAIM There is another issue that needs to be resolved with regard to winging back, that of who will be responsible for damage to landscaping that is installed within the right-of-way. The City has received a claim for damages that were caused by City crews when winging back within Councilmember Smith's neighborhood (see attached). There are several options available in considering this type of claim: 1. The City could repair damaged landscaping to the best of its capability with its own work force. 2. The City could reimburse the claims. 3. The City could deny the claims. TRUCK PURCHASE In order to fully implement the fourth snow plow route, a new snow plow needs to be purchased. The plow will cost appro�cimately $80K. The money to purchase this plow could be available sometime in October 1992 when the equipment certificates will be sold. Treasurer Shaughnessy informs me that adding the purchase of this truck to the 1992 equipment certificate budget would not cause any increase in future tax levy. RECOMMENDATION: I recommend that Council adopt the attached 5now Plowing Policy and 1992 truck purchase. I also ask that Council discuss and provide direction on how to handle boulevard damage claims. ACTION REQUIRED: If Council desires to implement the recommendations they should pass a motion adopting the Snow Plowing Policy and authorize staff to solicit bids for the purchase of a new snow plow. Council should also give staff directions on how to handle yard da.mage claims. Attachments .; � ; �.�u•ut� l S, I 7 `1 �- �%i.or� � .�.�tt�'�C ��?�.� W �� 5��.�'.�„� � � /��,-.��. �/�- ,/`Z� D �:�': .-z--f ��,,,,�.� .�,,,�c. - a �� y�r� �� ,,�, �en-� o� ��e. 5 / �, � s� o�tc�l s c� �.� N.¢cc� l� � ^�=��n1 :'` ��E fJ r c� LI C(7 >`J�1uj5i�itit• ,ifP. �� Nr,err�, �� . �,� � si z o o � �� a� �� Un�� i� c 5��,-L�w � �s � .�..�� , ��. � y,��, y� �� a �� c� m�u `� rn,m�t. snu� �� `�.� ��. .__[__ ,� -� �'� �,� � � ��..�, -tb � � s�,�� ,� � �R `'�+2� �� /'4�� /G�l� � �� e�� ,��, . .�.��i��.��/� � � �i �Sa�� ✓i�Jt —t� a��,��e �e �� ( g�.�, 30, i��2) ��,D ,� -f�-� � � �,� �, ./ , ,i .. . .. , , � �� , �. �. � /, ,. ; l ' , � . � � � . �' _•� '� ., // / ;�, � ,, � . � � I ` , .l /, � ,� , / , ,, ,,, �. ��,,� � � � -� a ��,.� � -�I� .��`.�; � �-..�.� �� , ��„�. � m � �,� �, �aa� . �d �,��,��' . Q , CITY OF MENDOTA HEIGBTS SNOW PLO�ING POLICY I . INTRQDI7CTItJN March 5, 1992 The CiGy of Mendota Heights shall remove snow and ice in accordance with the provisions set forth in this Policy. II. OBJECTiVE It is the goal of the City ta restare mobility to the City as quickly as passible under all snowfall events. III. WHBN �OxLL GITY START SNOW OR ICL CONTROL OPERATIONS? The Public Works Superintendent or his designated represen- tative will determine when to begin snow or ice control opera- tions. The cri�.eria far that decision are: A. Snow ,removal of two {2} ir�.cheS or more will begin as saon a� po�sible a�ter the snowfall ends. B. When snow accumulations reach two (2} inches or more and the snow has not stopped, snow removal operations will begin by 2:00 A.M. with the objective to get the City's ma.in. raads cleared and sanded for sa�e travel. before the morning rush hour traffie begins. C. Drifting of snow that causes problems for travel. D. Removal. of ex�raordinar�r snowtalls will be conducted in �uch a�ashion as ta restore City mobility as soon as pos�ible. E. Icy conditions which affect travel. F. Time o� snowfall in rel.ation.ship to heavy use of streets. IY. HO�1' SNC}W �ILL BS PL0�8D The obj ective in pl.owing is to do so in. a ma.nner which will minimize any traffic obstructians. In general. to attain �his objective, the �ollowing procedures will be implemented: A. Streets B. 1. On standard residential streets the snow will be cleared by two passes of the snowplows. 2. On collector streets where the streets are wider than a standard residential width, the center of the roadway will be plowed first. The snow shall then be pushed from left to right. The discharge shall go onto the boulevard area of the street. 3. When a plow travels across a bridge, the driver shall slow down to prevent snow from going over the bridge if possible. 4. In times of unusually heavy snowfall, streets will not always immediately be able to be completely cleared of snow. 5. Plowing of cul-de-sacs will start at the same time as the streets and be completed along with them. Where possible, cul-de-sac snow will be plowed to the center. 6. The most efficient snow plow routes will be determined for each area, each winter season and then those routes will be plowed the same way every storm. This will allow residents to better gauge when they will be plowed out each storm. Street Boulevards Winging back will occur as follows: 1. Winging back will not be performed on streets unless the snow depth at curb level exceeds approximately 4 feet above the level of the paved road. 2. Winging back will be performed in a manner so as to reduce the berm at curbside to a height of approximately 2.5 feet and laterally not greater than approximately 6 feet from the edge of the paved street into the yard. 3. In performing winging operations, operators will use their best efforts to avoid damaging boulevard areas including visible or marked shrubs, landscaping and other private property located in the boulevard. 4. To maintain adequate visibility and site distance, snow depth at corners should not exceed approximately 3.5 feet above the street level. Corners should be winged back to a depth of approximately 2.5 feet for a distance of 30 feet along the curb line. m C. Operators Iastructions 1. In general, operators will avoid the following: a. Jumping curbs with the plow when turning corners. b. Plowing beyond the paved street except when performing winging operations. c. Pushing or dumping snow in private driveways, except for the berm which collects from normal plowing operations. d. Pushing or dumping snow on fire hydrants or other public safety. ' 2. Any damage to private or public property is to be reported to the supervisor (i.e. fire hydrants, shrubs and other landscaping, fences, mailboxes, etc.) 3. Drivers are to exercise care when entering intersections and while engaged in snow and ice control operations. (More specific) 4. Drivers shall wear seat belts at all times as required by law. V. SNO� REMOVAL The Public Works Superintendent or the Road & Bridge Lead- person will determine when snow will be removed by truck from an area. Such snow removal will occur in areas where there is no room on the boulevard for snow storage and in areas where accumu- lated piles of snow create a hazardous condition. Snow removal operations will not commence until other snow plowing operations have been completed. Snow removal operations may also be delayed depending on weather conditions, personnel and budget availabili- ty. The snow will be-removed and hauled to a snow storage area. The snow storage area will be located so as to minimize environ- mental problems. VI. PRIORITILS AND SCHPDIILE FOR WSICB STRELTS �PILL BE PLOWED The City has classified City streets based on the street function, traffic volume, and importance to the welfare of the community. Those streets classified as "snow plow routes" will be plowed first. These are high volume streets which connect ma.jor sections of the City and provide access for emergency fire, police and medical services. The streets listed below will be plowed first. VII. VIII. � Snow Plow Routes South of Highway 110 Mendota Heights Road Decorah Avenue Huber Drive Lake Drive Wagon Wheel Trail ' Snow Plow Routes North of Highway 110 (Middle Area) Marie Avenue Freeway Road (Frontage Road) victoria Curve C. Snow Plow Routes North of Highway 110 (North Area) Chippewa Avenue Sylvandale Road Maple Park Drive Emerson Avenue Other major roadways in the City are under the jurisdiction of either the State of Minnesota or Dakota County and are plowed in accordance with their specific snow removal policies. �PORR SCHEDIILE FOR SNOWPLOW OPERATORS In severe snow emergencies, equipment operators may be required to work in excess of their regular work hours. To help insure safe operations of snow removal, operators will take a fifteen minute break every two hours with a half hour meal break af ter f our hours . �PEATHLR CONDITIONS Snow and ice control operations may be delayed or suspended when weather conditions severely jeopardize the safety of City employees and equipment. Factors that may delay snow and ice control operations include severe cold, significant winds and limited visibility. IX. IISE OF SAND, SALT AND OTHER CHEMICALS The City will use sand, salt, and othe hazardous ice and slippery conditions exist. cerned about the effect of such chemicals o for that reason will attempt to limit their r chemicals where The City is con- n the environment and use where possible. X. Xi. XII. SIDEWALRS - PEDWAYS The City will not remove City. Bituminous pedways will City streets have been plowed. which serve as primary walking PROPERTY D�,MAGE snow from concrete sidewalks in the be cleared by City crews after all Priority will be given to pedways routes to public schools. The City accepts responsibility for structures which are obvious or are ma.rked and which have been damaged by physically being struck by a plow blade, wing or other piece of equipment. Mailboxes, lights, etc. should be constructed well enough to withstand the impact of snow rolling off a plow or a wing. Repair of dama.ge which results from such snow impact is the responsibility of the residents. The City will repair, replace or reimburse the residents in those instances, with the exceptions listed above, where the City is responsible for the damage. The City will have the option to repair or replace and will at its option determine those instanc- es where it may reimburse the cost of materials. Lawns damaged by City equipment will be repaired by sodding or topdressing and seeding to match existing lawn. Residents are encouraged to assist with lawn repairs. RESPONSIBILITY OF RESIDENTS ' The residents will also have certain responsibilities. These include clearing their own driveways, areas for trash cans should be established at least eight (8) feet from curb line, around ma.ilboxes, newspaper tubes and fire hydrants adjacent to their property. These areas should be cleared without depositing any snow into the street. There also must not be any large piles which obstruct vision of driveways. Trash cans must not be placed on the street surfaces. The City will not clear private driveways. Repair and or replacement of bushes and other landscapiag material which has beea installed within the City's boulevard area are the responsibility of the property owner if damage occurs from snow plowing. Sand that has been deposited ia the boulevard area by plowing operatioas is also the responsibility of the property owner. Snow plowing can cause additional snow to be deposited in driveway approaches and around roadside obstacles. Operators are instructed to attempt to minimize these instances. Residents should be aware they may have to clear their driveways a second time after their street has been plowed. � XIII. SNOW PLO�ING INFORMATION In order to keep the City's residents up to date on snow plowing information, a phone message machine will be put in operation at the Public Works Garage and City Hall during periods when City offices are closed. These machines will contain snow plow update information including a phone number to call for emergencies. The machines will also have the ability to take recorded messages. The Public Works Superintendent will check messages every hour during snow fall events. ,I'�� M�J� CITY OF MENDOTA HEIGHTS MEMO February 28, 1992 T0: Mayor and City Council FROM: Tom Lawell, City Adminis SUBJECT: Superblock Planning Proposal INTRODIICTION On November 5, 1991 the City Council approved a subdivision request by Mr. Peter Knaeble to create three residential lots in the southwest quadrant of the "superblock". At that time, Council requested the City's Planning Firm, Dahlgren, Shardlow and Uban, to consider a more comprehensive analysis of the superblock area. Their planning service proposal has been submitted and is attached for Council consideration. DISCIISSION The superblock consists of that area bounded by Dodd Road on the west, Wentworth Avenue on the north, Delaware Avenue on the east and Marie Avenue on the south. Over the past few years, several minor subdivisions have occurred in this area. To make certain that the area is not developed in a fragmented manner, the Council asked that a more comprehensive approach be undertaken. Specific work tasks to be performed in reviewing the superblock are set forth in the three page proposal. The process begins with a neighborhood meeting to gauge the interest of area residents in the study. Please note that the Council has the option of canceling the contract at any time. Should residents in the area be opposed to the planning process, the contract could be terminated immediately after the neighborhood meeting. During the study process, two neighborhood meetings are envisioned, along with one Planning Commission presentation and one City Council presentation. Council would be routinely kept informed of the study's progress along the way. Total cost of the study is proposed to be charged on a time plus ma.terial basis at a cost not to exceed $6, 000. Sufficient funds for the study exist in the City's Planning Budget (contractual services). � ACTION REQIIIRED Council should review �he details of the DSU Proposal �o determine if it meets their desired intent. If so, a motion should be made to accept the proposal and autharize the Mayor and Ci�.y Clerk to �ign the Agreement on behalf of the Ci�.y. � \�� ' ✓ • Yi► �-•••'t 13 February 1992 Tom Lawell, Ciry Administrator Ciry of Mendota Heights 1101 Victoria C�rve Mendota Heights, MN 55118 Dear Tom: INCORPORATED CONSULTING PLANNERS LANDSCAPE ARCHITECTS 300 FIRST AVENUE NORTH SUITE 210 MINNEAPOLIS, MN 55401 612•339•3300 We are pleased tv submit this draft proposal for professional planning services related to the prepazation of a Master Plan for the future development of the Superblock area: As one of the last remaining large-lot � - - residential areas in the City, the Superblock has some unique characteristics and problems that should be . addressed in a comprehensive manner. -• � _ _ . • , . � . �� Mendota Heights has always taken a pro=active approach to planning for its future. We believe this is the , � '}�rincipal reason why the City is able to provide the qualiry of life its citizens currendy enjoy. Preparing a', . "� master plan for the Superblock area will allow the City to revisit the important issues for this azea in a . - comprehensive manner. In addition, having a well thought.out plan for the,Superblock area would :' ;;:' `'''` s .....:;:�` accomplish several important objectives.�First it would,avoid the situation where�properties aze landlockefl *,_, �:.�• �•:� •.< , -, as a result of development on adjacent pazcels. Second, it would establish the most�appropriate corridors for �� the installation of roads and utiliries based on concerns for right-of-way acquisition, wetland preservation, and storm water rurioff. Third,-it will identify lands for future park use. • � � . , •. ,< �; : r- � � ' , . ` .° -=' One of the key elements to the success of any plan is that �it represent the desires and expectations of those ..�,.. .. � ,� ��'�most directly affected by it, as well as the best interests of the community as a whole. =;This ,is particularly.z� :. • ��t' true in the case of the Study Area due to the fact that there have been vasfly differing views expressed byT •:�_-;; j t: ::-�:: •_ -�'.' •several property owners regazding development within the area:.The methodology outlined.in the attached :: :-�:,::.�� :_ ;: ; �•��' - proposal begins with a neighborhood meeting designe� to solicit.meaningful input from the propeity owners -;=; �• . � �.- •� within the Study Area regarding their intent and expectations for the development potential of their_property._: �,• `-. ;- ... . This meeting is intended to serve as a barometer for the rest of the project. If the consensus among the :='• -, � :.,. �•° property owners is that they want to maintain the status quo; then it may not be necessary to take the study � ., any further. _ . y � - . .� : . . :_ . : , .. . - .. ` . .. .. . � .._ _ . . • ' .. . . - - _ .... . , '�= �� Perhaps the most important issue in this azea, from a physical planning standpoint,�is.the need to coordinate •�-:-: ,:. x. _•.; • '�" •' future development plans with adequate provisions for handling stormwater runoff while preserving ;�N_, ,:,� � `. �`,.� ,� wetlands. `We plan to vcrork closely with the Ciry's engineering department on this and other public :;�»,.=..;: •:. :' ",_.; ;: . • � infrastructure issues. ` . , .. ; . .. , , ` : , _ .. . ' , -. ' - ' -, � ^ ; : • , `; .. . � .-:,� . . �_�,, •�� - �, ` .. . - -.. : ,, . �. . '. .. . . � � , .. , . . • . .. .• , , . . . , • • , . - • ; . . - - . .. . . _ . : t - - : - + � . . �- � , � _... , . . . ' � � ' ' "' ` • � , _ _ y . • �-�F ,. , '; 4, . - . '• � '*.. - -'_ ,'t •. ,t.. , l , `1",� :'^,,-. -' .- b Y 5 . � � • • - • , ` -' ' . .. ' .. ^ � • . ` , z ' . ._. , -' ?7'iy:,` . • .. � 44 '�� ' • ` - ^` �F�'- , `�z . , , y �t Superblock Master Plan Praposal Mendota Heights 13 February I992 Page 2 In order to justify the cost of providing utiiities, it is possible the Master Plan cauid include lot sizes that are smaller than what is currently permitted in the R-lA District in the Zoning Ordinance. This woutd eventualiy result in the need ta rezone. However, the Master Plan would in essenca bs an amendment to the Comprehensive Plan and wouid, therefore, require Metropolitan Gouncil review. For this reason, the methodology we have designed includes the tasks necessary to process a Comprehensive Plan amendment, inciuding assisting #he staff in preparing the documents reqaired to submit the ptan to the Metropalitan Council. In the interest of accomplishing our objectives within a conservative budget, we have assumed same involvement on the gart of the City"s Staff: We have broken the project into four phases, each with a series of tasks as listed in the Scope of Services portion of the proposat. After each task, we have identified in garenthesis who is responsible for the work. In additian to the tasks specificalip identified for the staff in the propasai, we have assumed the City would be resgonsible for distributing information and organizing meetings. The estimated cost to conduct the work is based on these assutnptions. We have identified the cost for each ghase individuaity for your reference. As stated in the apening paragragh of this letter, this praposat is in draft €arm and any comments you may have are weIcome. In order to aliow the project to be expe�iited, we have prepazed the proposai in contract form, as we havs done in the past. Again we appreciate the opportuniry to submit this praposal, and we look forwazd to working with you on this praject. SHARDL4W, AND UBAN, INC. � � Gr. M�toy, Planner cc: C. 7ahn Uban � INCORPORATED CONSULTING PLANNERS ' LANDSCAPE ARCHITECTS 300 FIRST AVENUE NORTH SUITE 210 MINNEAPOLIS, MN 55401 13 February 1992 612•339•3300 Tom Lawell, City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 CONTRACT FOR PROFESSIONAL PLAN1vING SERVICES AGREEMENT entered into today by and between the CITY OF MENDOTA HEIGHTS, hereinafter <•. ..�. ' sometimes called CLIENT, and DAHLGREN, SHARDLOW, AND UBAN, INC:, hereinafter sometimes „. �� called CONSULTANT as follows: _ . , , . , � . OBJECTIVE OF SERVICES . - . � � _ � � , . . � � The objective of the CONSULTANT'S services will be to assist the Ciry through the process of preparing a�� . Master Plan for future development within the area commonly referred to as the Superblock. The . . .` ' �� Superblock area is bounded on the south by .Marie Avenue, on the west By Dodd Road,• on the nor'th by�:�,�-; ��.:�•_.<;:;.�•: j Wentworth Avenue, and on the east by Delaware Avenue. � '' - .• .� -. � . The purpose of the Master Plan will be to facilitate maximizing the value of the land by establishing the :�, _�.: most efficient way to provide access; utilities and other public services for the azea. In addition, the plan := -.. -: ,• • will identify logical patterns for subdividing the remaining developable parcels within the study area,;..,•�,;:;.•:�;:�,�,;;t,_. F�' ,. , '� ' considering the intentions of the property owners and the exisfing physical features. The plan will also �..> ,�.; :;; :::: :R.. `y �� - identify lands for future parks and trails use.-The development plan will be consistent with existing`and =��;��.��:;' ;�v..� �, ! � proposed sunounding land uses. . �,;. , . . : ; , . . . ._ � ': . � . . _ _ _- ..' : , . � - �. � , , _; ,� e . �.. . , , . SCOPE OF SERVICFS � ' . . - - -� = 3� '� . . �_ . '.. � - � TOTAL: 110 Hours .- $6,0OO.OD.. ,. . �. . , .; � � • To achieve the above stated objectives, the CONSULTANT shall perform the following work:�:= _.��:x; ";.. ,',. �� ,�. ;•.. ' .PHASE I: Neighborhood Meetin� , . - � �� ., � , . . . TOTAL: I8 Hours - $900.00 . , -,- , •. : � 1: _.-. . Prepare a letter to be circulated to all property owners within the Study Area for the purpose of -.��-,-� �;;_-� .�_.. =. �: ., . informing them of the Ciry's intent to conduct a master plan study for the area and to solicit"'their �°•�,��;-;._::�,.,,. �,° ,�� input regarding their intent and expectations for the development of their property: Property owners ;:,� :�� _;;:. :. .�� will be instcucted to submit their�comments�to the Ciry in writing prior to the neighborhaad meeting..;,; ��; :.,�,,� � �JV> " ' r - . ' ' • ' ' � . . ,� � � . - • . " _ . .. - �� _ , . '- ' '' � .. . ' - , � � , - ' ... ' .. • . � - ; . - ' . . . . ' ' ' _ � ,. • -' , : , � , � _ ' .. ` .. ,. . - ,. .. -., a r . : ..._. � � .- ' _ � .�-. _ s • „_ . �. ` � : .. _ ., . " ., �k'i ,� . � t �� Superblock Master Plan Proposa! Mendota Heights 13 February 1992 Page 2 2. Summarize responss frt�m progerty owners and prepare exhibit shawing ownership. {DSU} 3. Conduct a neighborhaad rneeting at City Hall ta discuss the written respanses to the letter and to ' establish comrnon goals far future development within the Study Area. In addition, the process of preparing and approving a rnaster plan will be discussed. This discussion will include summarizing the roles and responsibilities of the various groups (City Council, Planning Commission, City Staff, Consultant, and Neighborhood Residents), as well as establishing the project schedule and de�ning � the next step in the pracess. (City StaffJDSU} 4. Summarize notes from the neighborhoad meeting. {City Stafi} PHASE Ii: Inventory & Analysis TOTAL: 34 Hours - $1,7t10»a0 1. Prepare a base mag using previousty prepared maps of the area and updating them with informatian from current caunty section maps and aerials. The base rnap will represent the mast current ' information availab2e and witl show property Iines, roadways, driveways, buiidings, and topography. Tixe map will be drawn at a scale of 1" = 100' for working use and presentations and will be reduced far use in summary reports if nec�ssary. (DSU} � 2. Inventory and analyze such physical factors as slopes, soils, wetlands, drainage, vegetation, �circulation, access and utilities ta identify deveiopment constraints and aggortunities within the Study Area: (DSU -- utilities and drainage by City Engineering Department) , .� 3. Summarize the results of the inventory and analysis at a public hearing hosted by the Planning Cammission. Facilitate discussion of the cammunity's objectives with respect to future development � within the Study Area based on the information fram the previaus phases. (DSU) " PHASE III: Master Plan Alternatives - - . . � °• • � TOTAL: 31 Hours - $1,SSO.OD 1. Based on the results of the previaus phases and the objecti�ves established at the Public Hearing, grepare schematic Master Plan alternatives identifying subdivision patterns, inter�al circuiation, utility carridors and lands for parks and trails. (DSU) .- � .� ' 2. Review alternative plans and select a preferred alternate at a neighborhood meeting hosted by the ,:: „y -_� Planning Commission. (DSU) . , � ` ' , . � � . , . � • 3. Submit master plan alternatives and background studies, along with Planning Commissian �.. .. . • recammendation, to the City Cauncil far review at their next regular meeting following the Pianning �- �" Cammission review. Council comments will be forwarded to the Consultant for incorporation in the .,, final plan. (City Staft} • ` PHASE IV: Fina� Master Plan • TOTAL: 3I Hours -$1,850.a0 �. l. Prepara Final Master Pian based on the prefezreii altemate selected at the previaus neighbarhood -• ��- _ meeting, This plan will be a refinement of the pre%rred alternative and will incorporate any •: '..; „'. - comments or cancerns regarding the preferred alternate from the previous meeting of the City ' �- ., Cauncil review. The plan will define roadway and utiliry conidors, as �welt as general lot ��.•. ', �� configuratians and areas to be dedicated far park use. (DSU) _- ,:R; w.� _. � �> , Suprerbtock Master Plan Proposal Mendota Heights 13 Fehruary X992 Page 3 2, Review the Final Master Plan with the City Council at a public heariug for the purpase of authorizing transmittin,g the plan to the Metropatitan Cauncil for their review, (DSU) 3, Work wifih the City Staff to prepare the necessary documents to submit the Plan far review by the Metropolitan Council and other apprapriate govemmental agencies. (City Staff/DSU) PUBLIC HEARINGS AND PRESENTATIONS It is anticipated that one {I) neighborhaod meeting and Lwa {2) presentations befare the Planning Commission and one (i) presentatian hefore the City Council may be reqaired iu #he pursuit af final Master Plan approval. All additional meetings and revisions wili be charged for on a time-plus-materials basis. PR4DUCT TU BE PROVIDED The CONSULTANT shali pravide the CLIENT with writtan and graphic materiais as may be required dnring the review of this project. Board-mounted, color-rendereci e�ibits wilt be prepared for purposes of public presentatians. IAtI+bRMATI4N TU BE FURNIS�3ED BY TI� CLIENT The CLIENT shall be responsibte for praviding legat, engineering, and surveying services as may be � required. The CCiNSULTANT shall work in close liaisan with these experts throughout the course of the prajecs:tt. None of .these services will be requested without priar consent fram the CI,iENT. The CLIENT sha�l be responsibte far providing updated boundary survey infarmation and legal .; -:�: .,: , Y� descriptions, as may be available, and tapography at a scale of 1"=100' with twa (2) foot contour intervals. COMPLETION TIME ^ ��(�� ' , �� ..The�er�C e�t�iaed-abeve-v�i��eg3a%�mediately�uge�rreeeip�s€-#�e-��c�i-contract-art� will be campleted ` : as exgeditiausly as passible uniess delayed for reasons af unexpected emergencies, �forces beyond the control ",'"'' � of the garties, or by request of a party acquiesced in writing by the other pariy: If so delayed for more than �.`>„`� six t6) months at the request of the CLIENT, the CONSULTANT resezves the right to renegatiate the " contract to account for rising costs befare resuming work. �' ' COST OF SERVICES The wark performer� will be charged for on a time-plus-materials basis with a cost not ta exceed Six� � - � Thoasand Dollars {$6,OQO.QQ). A11 work and meetings wilI be compated according to the attached Standard ' Rate Schedule. - , � - .' � , i .. All costs incurred will be payable to the CONSULTANT upon �receipt of an �invoice showing the work '. �� ' completed and the cost of said worlc. To each invoice not paid within tlnirry (30) days shall be added a� '`� �-, _`� service charge of one and one=half perceat (1.5 percent) per manth far each rnonth delinquent. `� � � . . , . .. ��- *�- ' . ' , . � _ . - . : `. . . ..,. �� .. Superblock Master Plan Proposal Mendota Heights 13 February I992 Page 4 TERMINATION This contract may be terminated upon written notice by either party. In the event of termination, the CLIENT shall pay the CONSULTANT for the work completed on a Time Plus Materials basis. CONDITIONS HEREIN AGREID TO: : z�l� �� John Shardlow, President DA GREN, SHARDLOW, AND UBAN, INC. . � C. John Uban, Chief Executive Officer DAHLGREN, SHARDLOW, AND UBAN, INC. CLIENT Charles Mertensotto, Mayor CITY OF MENDOTA HEIGHTS •� � - - Kathleen Swanson, City Clerk - CITY OF MENDOTA HEIGHTS ? �. . Attachment: Standard Rate Schedule . � Date �„' `"�"� J L— Date Date Date P .� • 0 4+ � 7 � {' i `,.r't STANDARD RATE SCHEDULE DAHI.GREN, SHARDLOW, AND UBAN, ING Staff Member Principal Senior Consultant • GIS Specialist Senior Planner Planner Landscape Architect CADD Specialist Researcher Draftsperson/Designer Secretary Outside Consultants Supplies Expenses � Mileage Expert Testimony . Special Counsel Howard Dahlgren Public Presentations � -" .. Past Due Accounts � . � : - .. .. . � Rate $90.00 to $100.00 ' $60.00 to $75.00 $60.00 to $75.00 $50.00 to $65.00 $35.00 to $50.00 $45.00 to $65.00 $55.00 to 65.00 $35.00 to $50.00 $25.00 to $50.00 $35.00 to $45.00 Per Job Plus 15% Cost Plus 15% � Cost Plus 15% $0.40 Per Mile T'wo Times Hourly Rate (One-half Day Minimum) ., _ . . - � - $150.00.- One and One-Half ' � Times Hourly Rate � � � - - 1.5% Per Month �� '� CITY OF MENDOTA HEIGHTS MEMO February 28, 1992 T0: Mayor and City Council FROM: Tom Lawell, City Administra SUBJECT: City Council Workshop Topics DISCIISSION Periodically the City Council meets in an informal workshop setting to discuss issues not requiring immediate Council action. These sessions allow City staff an opportunity to provide a more in depth presentation on a given topic, and allow Council greater opportunity to ask questions and provide direction to staff. It is recommended Council schedule a workshop in the month of March to address two current topics of interest: 1. Satisfaction of park land development goals 2. Financing of public improvement projects Satisfaction of Park Land Development Goals As we approach the home stretch on City park land development, it appears worthwhile that we undertake an analysis of our progress in meeting our original park land development goals. This issue was discussed at the last Planning Commission meeting, specifically as it relates to park land needs in the southeast area. More particularly the Commission expressed concern over the amount of total park land provided in the southeast area as compared to the amount shown in the City's 1985 Comprehensive Plan Amendment. At the workshop, staff will be prepared to update the Council on the number and location of park acres and park amenities throughout the City. In addition, staff will also address the current park development issues related to property in the southeast area. Financinq of Public Improvement Projects As you are aware, the ability of Cities to special assess the costa associated with public improvements is steadily eroding. At the same time, the need for such funding within Mendota Heights is steadily growing as we begin to address major road reconstruction projects and the Ivy Falls Creek issue. Staff would like to discuss with Council a number of financing scenarios which seek to address this issue. DATES AND DFsTAILS To adequately address the two identified issues, it is recommended we set aside not less than one and one half hours. Staff has identified the following three possible dates for the workshop: Thursday, March 12 Tuesday, March 17 Thursday, March 19 The March 17th date coincides with a regular Council meeting, thus the workshop would have to begin at 6:00 P.M. 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