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1992-01-07� CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA January 7, 1992 - 7:30 P.M. � 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of December 3 and 17, 1991 Minutes. 5. Consent Calendar a. b. c. d. �1 � g• h. i. 7• * k. Acknowledgment of the December Building Report. Acknowledgment of the Draft November Planning Commission Minutes. Adoption of Resolution Establishing 1992 City Depositories of Funds - RESOLIITION NO. 92-01. Adoption of Resolution Accepting Pledged Securities for 1992 - RESOLIITION NO. 92-02. Approval o� Dr. Koepke's Easement Release. Approval of Kensington Manor Home Pond Realignment - RESOLIITION NO. 92-03. Approval of Station 19 Contraat. Approval to Purchase Toro Snow Blower and Cab. Approval to Purchase Laser Printer. Approval of the List of Contractors. Approval of the List of Claims. End of Consent Calendar 6. Public Comments 7. Hearina �:�o ** a. Hearing on Easement and R.O.W. Vacation - RESOLIITION NO. 92-04 - RESOLUTION APPROVING VACATION OF A DRAINAGE AND UTILITY EASEMENT RESOLIITION NO. 92-05 - RESOLUTION APPROVING VACATION OF A STREET RIGHT-OF-WAY 8. Bid Award * a. Tractor/Loader/Backhoe Bid Award 9. First of Year Administrative Actions a. Appointment of Acting Mayor for 1992. b. Appointment of Health Officer for 1992 c. Designation of Official Newspaper for 1992. 10. IInfinished and New Business ** a. Discussion on Board of Review Meeting. b. Discussion on MnDOT Land Purchase Offer. I c. Discussion on Part 150 Air Noise Issues. � I 10. Council Comments � 11. Adjourn � CITY OF MENDOTA HEIGHTS MEMO January 7, 1992 TO: Mayor and City Council i FROM: Tom Lawell, City Administ SUBJECT: Add On Agenda for January 7th Council Meeting Item 5k. (List of Claims) is being resubmitted due to a copying error (*). Information regarding Item 8a. (Bid Award) is now submitted (*). Two items are added to the agenda, Items 7a. and 10a. (**). 3. Agenda Adoption It is recommended that Council adopt the revised agenda printed on green paper. 5k. List of Claims Please see the List of Claims. 7a. Hearina This hearing was advertised and notices were sent. This item was inadvertently left off of the agenda. 8a. Bid Award Please see the attached memo regarding Loader/Backhoe Purchase. ' 10a. Discussion on Board of Review Meetinct Please see attached memo. MTL:kkb CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA January 7, 1992 - 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of December 3 and 17, 1991 Minutes. 5. Consent Calendar a. Acknowledgment of the December Building Report. b. Acknowledgment of the Draft November Planning Commission Minutes. c. Adoption of Resolution Establishing 1992 City Depositories of Funds - RESOLIITION NO. 92-01. d. Adoption of Resolution Accepting Pledged Securities for • 1992 - RESOLIITION NO. 92-02. e. Approval of Dr. Koepke's Easement Release. � f. Approval of Kensington Manor Home Pond Realignment - RE30LIITION NO. 92-03. g. Approval of Station 19 Contract. h. Approval to Purchase Toro Snow Blower and Cab. i. �Approval to Purchase Laser Printer. j. Approval of the List of Contractors. k. Approval of the List of Claims. End of Consent Calendar 6. Public Comments 7. Bid Award a. Tractor/Loader/Backhoe Bid Award - Available Tuesday 8. First of Year Administrative Actions a. Appointment of Acting Mayor for 1992. b. Appointment of Health Officer for 1992 c. Designation of Official Newspaper for 1992. 9. IInfinished and New Business a. Discussion on MnDOT Land Purchase Offer. b. Discussion on Part 150 Air Noise Issues. 10. council Comments 11. Adjourn i_ � Page No. 3169 December 3, 1991 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, December 3, 1991 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Blesener and Smith. Councilmember Koch had notified Council that she would be absent. Councilmember Cummins had notified Council that he would be late. AGENDA ADOPTION Ayes: 3 Nays: 0 Councilmember Blesener moved adoption of the revised agenda for the meeting, as amended to move item 4j., house fire update, and 4g. Pine Creek Estates final plat, from the consent calendar to the regular agenda. Councilmember Smith seconded the motion. CONSENT CALENDAR Councilmember Blesener moved approval of the consent calendar for the meeting along with authorization for execution of any necessary documents contained therein. a. b. Acknowledgment of the Code Enforcement monthly report for November. Acknowledgment of cancellation of the December Planning Commission meeting. c. Acknowledgement of a memo regarding clarification of the October 22, 1991 Planning Commission minutes with respect to the Dodd/Marie intersection. d. Authorization for the City Clerk to � execute a Certificate of Correction�;to the _ Jefferson Heights piat (Koepke property). e. Authorization for the sale to Mn/DOT of a portion of City property located at the intersection of Acacia Boulevard and T.H. 55 for $20,000 for frontage road construction (Parcel 207), conditioned upon curb and gutter installation, and a 1 _ � Page No. 3170 December 3, 1991 temporary slope easement across a parcel of City land west of T.H. 55 and south of Acacia Boulevard for $1,000 (Parcel 271A), along with authorization for the Mayor and City Clerk to execute the required documents. e. Adoption of Resolution No. 91-85, "RESOLUTION CERTIFYING DELINQUENT SANITARY SEWER RENTAL CHARGES TO THE DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL ESTATE TAXES." f. Approval of the list of contractor licenses dated December 3, 1991 and attached hereto. k. Approval of the list of claims dated December 3, 1991 and totalling $289,747.31. Councilmember Smith seconded the motion. Ayes: 3 Nays: 0 PUBLIC COMMENTS Mayor Mertensotto and the Councilmembers responded to questions asked by Boy Scout Pack 198 members Pat O'Brien, Roger Bailey, Brian Touhy, Al Wold, Carl Schneeman and Den Leader Schneeman. HOUSE FIRE Fire Chief Maczko and Captain Jamie Lerbs were present to report on a house fire at 538 Stone Road in the early morning of November 30, 1991, which resulted in a$200,000 loss sustained by the structure which had been under construction and was not yet occupied. PINE CREEK ESTATES Council acknowledged a report from Public Works Director Danielson with respect to a request for approval of the final plat for Pine Creek Estates. Mr. Danielson stated as part of the preliminary plat there were three lots, two drainage creeks between two of the lots and one towards the rear of the area. He-� explained that the Planning Commission and :- Council ha�d expressed concern that the natura� - . � character of the creeks be maintained during and after development of the lots. In response, the developer has agreed to provide and file a scenic (conservancy) easement with the plat, and a copy of the proposed easement was included in the Council packet. 'I j Page No. 3171 December 3, 1991 Mayor Mertensotto cautioned staff to be sure the description of the easement is consistent with the plat. City Attorney Hart suggested additions and changes to the easement document and provided the suggestions to staff. Mayor Mertensotto stated that acceptance of the easement should be coincidental with 'granting the final plat approval. It was the consensus of Council that the developer re-draft the proposed easement to incorporate the changes recommended by the City Attorney, that it be executed by the property owners before re-submission to the City, and that action on the plat be tabled until a new easement document is signed and submitted. BUDGET/LEVY HEARING Treasurer Shaughnessy reviewed the proposed levy and 1992 budget for Council and the audience. Mr. Shaughnessy stated that the levy limit for 1992 is frozen at the 1991 level and cannot be increased for inflation or growth. He reviewed anticipated General Fund and Enterprise Fund revenues and expenses, and explained a graphic comparing the City's financial position and budgets in 1981 and 1991. Mr. Shaughnessy informed Council that the MWCC rates have increased 20% over the past two years and are anticipated to increase substantially in 1992. He pointed out that the City's sewer rate has not been increased in five years and recommend that Council consider increasing the rates in 1992. Treasurer Shaughnessy cautioned that the state is in a deficit position and it is possible that HACA aid to the City will be reduced again. Councilmember Smith stated that letters have � been received from residents whose taxes are to increase moxe than the standard increase._ M._ Mr. Shaughnessy responded that one of the letters was from a townhouse owner. Townhouses were revalued in 1991 and their owners will see tax increases greater than owners of single family homes. Mayor Mertensotto asked for questions and comments from the audience. � Page No. 3172 December 3, 1991 A gentlemen in the audience asked how many officers are on the police force. There being no further questions, Councilmember Blesener moved that the hearing be closed. Councilmember Smith seconded the motion. Ayes: 3 Nays: 0 Councilmember Blesener moved adoption of Resolution No. 91-86, "RESOLUTION APPROVING FINAL 1991 TAX LEVY COLLECTIBLE IN 1992 AND ADOPTING PROPOSED BUDGET FOR 1992.'� Councilmember Smith seconded the motion. Ayes: 3 Nays: 0 MENDOTA INTERCHANGE Council acknowledged a memo from Engineer STORM SEWER Klayton Eckles regarding cost sharing for the Mendota Interchange storm sewer. Council also acknowledged the Mendota Interchange Storm Sewer Cost Reduction Study (draft report) prepared for the City by Barr Engineering. Engineer Eckles and Dennis Palmer and Tim Anderson from Barr Engineering were present for the discussion. The primary issues in Engineer Eckles' report were minimizing the City's costs and drainage at Mendota Heights Road and Pilot Knob Road. The City share of costs, as proposed by Mn/DOT, is $803,000. The Barr report presented three options for reducing the City costs, and Engineer Eckles recommended Option 1, (Stage 1 Construction). This option involves re-routing the flow of water around the Big Wheel site to a different holding pond and adding one or two holding ponds near the intersection of Acacia/T.H. 55. The recommended option would reduce City participation to $431,000, plus $60,000 in additional future cost for creation of a holding pond. Mr. Eckles further recommended f Option 3(Stage 1 construction) of the Barr report for resolution of the Mendota Heights � Road/�ilot Knob storm drainage problem.� This~ option incorporates connection of a new storm sewer for the industrial park into the Mn/DOT system. It would increase the City's participation in the Mn/DOT project by $284,000. Future improvements within the � industrial park to eliminate the drainage problem are anticipated to cost $270,000. � L� Page No. 3173 December 3, 1991 Mayor Mertensotto stated that the estimated participation proposed by Mn/DOT is $803,000. He pointed out that the design changes suggested by Barr were intended to reduce City costs but at the same time Council is told that drainage problems in the industrial park should be corrected with the Mn/DOT project, bringing the City participation to $775,000. Mr. Anderson responded that the City cost can be reduced to $431,000 but that the Council should recognize that whatever option is selected to achieve the reduction will have implications in the master plan. The study attempts to put future needs into perspective in terms of planning. He stated that Barr is not only recommending an option to save $400,000 currently, but also an option that accommodates future needs of the City and minimizes future costs as well. Mayor Mertensotto asked if Mn/DOT will turn the system over to the City for maintenance after it is completed. He stated that if Mn/DOT expects the City to maintain the system, the City should get cost participation from Mn/DOT up front. Public Works Director Danielson responded that .. it is his understanding that Mn/DOT intends to maintain the storm system within the right-of- way. Responding to a question from Mayor Mertensotto, Mr. Palmer stated that the reason his firm recommends option 3 is that they recognize there is a problem at Mendota Heights Road and Pilot Knob. They have not considered other options in detail. There are other ways of remedying the problem, but since Mn/DOT is planning to construct a system now, he felt Option 3 should be looked at as a remedy. -� Engineer Eckles stated that staff asked Barr----- only to-look at the cost participation issue. In preparing the City's watershed plan, Barr knew there was a problem in the industrial park, and presented staff with the proposed solution. He stated that he has considered other possible solutions, but could not find any other cost effective solution. Page No. 3174 December 3, 1991 Treasurer Shaughnessy informed Council that enough funding to take care of the intersection storm sewer problem has been reserved in the TIF. If the work can be done in conjunction with the Mn/DOT project, it would reduce costs and there would be enough funding available to take care of the balance of the problem. Mr. Palmer was asked, if Council determines the City has extraordinary needs that must fit into the system, whether Council must make the decision now because it would influence the design of the intersection project. Mr. Palmer responded that the industrial park option would greatly influence�the design of the Mn/DOT project, which is currently designed for 36 inch pipe. The pipe would have to be increased in size to 60 inches. Councilmember Blesener asked if Council can proceed with the resolution rejecting Mn/DOT's original proposal without making a commitment to option 3, so as to allow additional time for design in the industrial park if it is needed. She also asked if Council were to send the report back to Barr with a separate request just for the industrial park situation, would Barr bring back more alternatives to make it more viable cost-wise. Engineer Eckles responded that it seems that option 3 is the best approach to take. There are two options, piping and ponding, and all of those involved agree that ponding is not a good option. Councilmember Blesener suggested that the proposed resolution be revised to state that the City supports the interchange project and wants to see the issues resolved. She further suggested that paragraph 3A be revised to reflect that Mendota Heights is interested in correcting some storm water problems in the �. industrial park and that option 3 appears to be the best solution but the city will , _�_ continue to explore other solutions. Mayor Mertensotto added that the resolution should state that Council is still concerned about the cost to Mendota Heights and about solving the industrial park problems. � �; Page No. 3175 December 3, 1991 Administrator Lawell stated that he sees the only concern being that the City must look at resolving the industrial park drainage problems and that that must be part of the Mn/DOT design. Mr. Palmer stated that the improvements Barr proposes that Mendota Heights and Mn/DOT do is to construct three detention ponds in the industrial park part of the system, and a cross culvert to be paid 100� by Mn/DOT. Cost reductions under option one include construction of ponds on either side of Acacia Boulevard outside of the Mn/DOT right-of-way, a pond at the corner of proposed T.H. 13 and Pilot Knob and a cross culvert from the Big Wheel property to the Target property. He stated that Mn/DOT assumed that Mendota Heights would pay 100% of the cost for the current outflow near Cray Research but in reality, it is a cross culvert at T.H. 13 and Mn/DOT is obligated to pay all or a majority of the cost for a cross culvert. It was the consensus that Barr Engineering be requested to do a more in-depth study on the industrial park drainage problem. After discussion, Councilmember Blesener moved adoption of Resolution No. 91-87, "RESOLUTION REJECTING THE MINNESOTA DEPARTMENT OF TRANSPORTATION�S COST SPLIT FOR THE CONSTRUCTION OF STORM SEWERS AS PART OF THE MENDOTA INTERCHANGE PROJECT, AND REQUEST FOR REDESIGN AND REEVALUATION," revised to state that the City is in favor of rapid completion of the Mendota Interchange Project, rather than the original language which stated that the City is not against the Interchange project, and to restate 3a. to reflect that Options 1 and 3 and other possible changes need to be examined for cost savings and industrial park drainage problem resolution. Councilmember Smith seconded the motion. � Ayes: 3 Nays: 0 VARIANCE PROCESSING Council acknowledged and discussed a memo from Administrative Assistant Batchelder regarding administrative policies regarding the processing of legal, non-conforming structures as "housekeeping variances." � Page No. 3176 December 3, 1991 Administrative Assistant Batchelder stated that staff had originally recommended not processing housekeeping variances, but the Planning Commission recommended that the current policy of processing "housekeeping variances" be retained. Mayor Mertensotto stated that the processing of the "variances" creates much unnecessary work. He pointed out that if someone has a useable structure and wants to build an addition, Council is not going to make the individual take down the original structure if it does not conform to current setbacks. Administrator Lawell informed Council that Councilmember Koch called him to ask that he inform Council of her position on the matter. She was concerned over efficiency in public service and the inconvenience and delay that would be caused for a property owner who would need a variance for the setbacks of an existing garage in order to get approval for an addition to his house. Councilmember Blesener agreed with the concern over service. Mr. Batchelder stated that the Planning Commission discussed the matter extensively and felt it wants to continue to review non- conforming structures because there may be cases where a proposed addition is not related to the non-conforming variance yet may still be an issue for the neighbors. Councilmember Blesener stated that if Council approves the Commission recommendation, she would like the planning fee to be waived. Mr. Batchelder responded that there would still be the problem of a six week delay before someone could get a building permit. Councilmember Smith asked if anyone could -- recall instances where anything has been accomplished by granting housekeeping •� ----- . ,,, . variances. •� Administrator Lawell stated that the City Planner's position is that housekeeping variances are typically granted. The Planner had pointed out that if a structure built at a non-conforming setback were to burn down and it had not been granted a variance, Council _ �• Page No. 3177 December 3, 1991 could revisit whether it could be built in its original location. Councilmember Blesener asked why the issue cannot be dealt with as part of the building permit process rather than as a non-conforming setback (variance). Councilmember Cummins arrived at 9:35 P.M. Administrative Assistant Batchelder stated the staff had recommended that housekeeping variances only be required if the request is for an extension or intensification of the feature that is non-conforming. Mayor Mertensotto suggested that staff return to the Planning Commission to inform them that Council does not disagree with their recommendation to require variances for all non-conforming setbacks, inform the Commission of Council's concerns and draft language addressing those concerns. Councilmember Smith stated that Council should also look at whether or not it wants to grant the variances to run with the structure or the land if the structure is demolished. She felt that approving a variance would take away Council options in the future. City Attorney Hart stated that in a legal non- conforming use if the structure is destroyed or substantially destroyed and a variance has been granted, the variance will run with the land. If the project is destroyed, Council has said (by granting the variance) that given the characteristics of the land the variance is granted. He stated that there is no need for a variance if a setback is grandfathered in. He informed Council that "grandfathered" setbacks do not require a variance. Councilmember Blesener stated that the City policy should be that the City will not grant �' variances for non-conforming uses but will deal with them on a building permit basis, -�'�� pointing out that issuance of a building permit is a completely separate issue from variances. Mr. Batchelder stated that the process of housekeeping variances is based on the policy contained in the memo, which does not say Page No. 3178 December 3, 1991 variances are required for building permits if the house has a non-conforming feature but does state that a variance would be required if there is an intensification of the use. He stated that over time it has evolved that everyone who has a non-conforming use had to get a variance but that the current City Planner interprets the ordinance differently from the former planner. Mayor Mertensotto stated that staff should discuss the matter with the Planning Commission and develop objective criteria on which to base a decision on when a building permit can be issued and when one cannot be issued. � With respect to Councilmember Blesener's suggestion that fees be waived, Administrator Lawell informed Council that Mr. Joseph Schuster has asked that his fee be refunded. Mayor Mertensotto felt that there should be a fee for all variances. Councilmember Blesener responded that in the Schuster case the non-conforming setback had nothing to do with the building permit the applicants had requested. Councilmember Smith was concerned that if the Schuster request was approved there may be many more requests for refunds. Administrator Lawell informed Council that it was the Schuster case that prompted revisiting the issue. The Schusters feel it was unfair to require the variance and that their fee should be refunded. Mayor Mertensotto stated that the Administrator should inform the Schusters that there will be a change in the policy after the Planning Commission recommendation is received '� and the fee will be refunded. PARK DEDICATION FEES Council acknowledged a memo from the Administrative Assistant regarding increased park dedication fees. It was the consensus that the recommended $1,000 per lot fee is too high and that $750 would be more appropriate. Page No. 3179 December 3, 1991 Councilmember Smith asked if there is a way of working out an equitable fee, such as applying equivalent dwelling units, for commercial properties. Administrator Lawell responded that the park contribution for commercial properties has been 5� of the raw land value. Mayor Mertensotto suggested that the commercial fee be set at 10%, pointing out that the fee can be negotiated down. Administrator Lawell stated that the Planning Commission addressed commercial dedications and discussed 10% but they were concerned over the impact such a fee might have on economic development of the industrial park. Mayor Mertensotto directed staff to prepare a resolution for the December 17th meeting establishing a fee of $750 per residential lot and a commercial/industrial dedication not to exceed 100 of the value of the land. ZONING ADMINISTRATION Council acknowledged a memo from the Administrative Assistant regarding zoning administration and policies. Ayes: 4 Nays : O, . .,_ Assistant Batchelder informed Council that the Planning Commission reviewed the Council's recommendation and has agreed that there is no need for them to review final platting except where there are material changes from the approved preliminary plat. The Commission recommended amending the subdivision ordinance to delete the reference to sending final plats to the Commission. Councilmember Blesener moved to approve the Procedural Requirements for Planning Applications and to direct staff to proceed with the appropriate process to make the revisions to the subdivision ordinance. � Councilmember Smith seconded the motion. � BLOCK GRANT Council acknowledged a memo from the City Administrator regarding the City's 1992 Community Development Block Grant Application. The proposed 1992 CDBG work program contemplates working with the HRA to locate �, Page No. 3180 December 3, 1991 and purchase a site for a senior housing proj ect . Councilmember Cummins moved adoption-of Resolution No. 91-88, "A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF MENDOTA HEIGHTS FOR FISCAL YEAR 1992 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING." Councilmember Blesener seconded the motion. Ayes: 4 Nays: 0 COUNCIL COMMENTS Councilmember Smith expressed appreciation to the Public Works employees for their performance during the recent heavy snowfall. Councilmember Blesener stated that she received many calls and plowing complaints from residents over the weekend because they could not reach the Public Works staff during the weekend snow storm. Mayor Mertensotto stated that staff should prepare a written policy on snowplowing. Administrator Lawell responded that the plowing policy was changed for the recent storm. The previous three primary routes were broken into four routes, and the cul-de-sacs suffered because there were fewer units doing them. He stated that the complaints primarily came from cul-de-sac residents, and that when a maintenance person is hired to replace Duane Toenyen there will be four routes plus the cul-de-sac trucks. Councilmember Smith asked who people can call if they have an emergency, and whether the Public Works garage can be "manned" to answer calls during storms. Councilmember Blesener suggested installing an answering machine which Public Works can check periodically. Mayor Mertensotto suggested that someone be �. available at Public Works to answer calls during real emergencies, and that this b� _�,_ incorporated into the snowplowing po�ic�. Councilmember Blesener asked about the status of the Dodd/T.H. 110 ring road study. Page No. 3181 December 3, 1991 ADJOURN There being no further business to come before the Council, Councilmember Blesener moved that the meeting be adjourned. Councilmember Smith seconded the motion. Ayes: 4 Nays: 0 TIME OF ADJOURNMENT: 10:14 o'clock P.M. Kathleen M. Swanson City Clerk ATTEST: Charles E. Mertensotto Mayor � LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL December 3, 1991 Excavating License Lindquist & Leaf General Contractors Licenses Belkholm Brothers Builders Classic Construction, Inc. E & H Earthmovers, Inc. Krabbenhoft, C.L. Mell, Marlin-Construction Heating & Air Conditioning License Efficient Air Control, Htg. & A/C .. _ ;: .. _ �.._ , •� Page No. 3182 December 17, 1991 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, December 17, 1991 � Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Blesener, Cummins, Koch and Smith. AGENDA ADOPTION Councilmember Smith moved adoption of the revised agenda for the meeting. Councilmember Koch seconded the motion. Ayes: 5 Nays: 0 APPROVAL OF MINUTES Councilmember Blesener moved approval of the minutes of the November 5, 1991 regular meeting. Councilmember Smith seconded the motion. Ayes: 5 Nays: 0 Councilmember Smith moved approval of the revised minutes of the November 19, 1991 regular meeting. Councilmember Blesener seconded the motion. Ayes: 4 Nays: 0 Abstain: 1 Koch CONSENT CALENDAR Councilmember Koch moved approval of the consent calendar for the meeting, revised to move 5q, Contractor Licensing Ordinance, to the regular agenda, along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the Treasurer's monthly report for November. b. Acknowledgment of the Fire Department monthly report for October. c. Acknowledgment of the Fire Department monthly report for November. d. Acknowledgment December Park meeting. Page No. 3183 December 17, 1991 of the draft minutes of the and Recreation Commission e. Authorization for the issuance of purchase orders to E.H. Renner and Sons, Inc., for $1,250 for capping the well at the old Fire Station site, and, if required by Dakota County, a second purchase order to Renner for $1,500 for perforation. f. Authorization for the Police Department to purchase a NEC 386-20 computer and accessories to replace the existing state terminal, and LEADRS law enforcement software for a total amount not to exceed $5,800. g. Adoption of Resolution No. 91-89, "RESOLUTION APPROVING FINAL PLAT FOR PINE CREEK ESTATES." h. Approval of the probationary appointment of John Boland as a Street Department maintenance worker at a starting wage of $9.48 per hour, effective December 23, 1991. i. Approval of an increase of $2,753.70 in the HNTB water system analysis contract, the increase to be funded as follows: Furlong project, $1,150, Utility Fund, $1,603.70. j. Adoption of Resolution No. 91-90, "RESOLUTION ADOPTING LAW ENFORCEMENT MUTUAL AID AGREEMENT." k. Approval for the remodeling of the Police Department squad room as described in a request from the Police Chief dated December 13, 1991, for a cost not to exceed $2,500. 1. Adoption of Resolution No. 91-91, "RESOLUTION APPROVING FINAL PLAT FOR VICTORIA HIGHLANDS 11TH ADDITION." m. Authorization for the Public Works Department to solicit bids for a snowblower and cab for the large Toro, as anticipated in the 1992 Budget. Page No. 3184 December 17. 1991 n. Adoption of Resolution No. 91-92, "RESOLUTION AMENDING PAY CLASSIFICATION SCHEDULE FOR NON ORGANIZED EMPLOYEES TO REFLECT A FOUR PERCENT ANNUAL ADJUSTMENT FOR 1992." o. Adoption of Resolution No. 91-93, "RESOLUTION ADOPTING A SCHEDULE OF COMPENSATION FOR CERTAIN EMPLOYEES FOR 1992 AND ESTABLISHING CERTAIN OTHER BENEFITS." p. Adoption of Resolution No. 91-94, "RESOLUTION AMENDING RESOLUTION NO. 80-16, ESTABLISHING A PARK CONTRIBUTION FORMULA," as revised to replace "standard sized" in paragraph a to "residential," to delete paragraph b, and to replace "not exceed" to "be a minimum of" in paragraph c. q. Acknowledgment of a letter from Mn/DOT accepting the downtown ringroad as an MSA street. r. Approval of the list of contractors dated December 17, 1991 and attached hereto. s. Approval of the List of Claims dated December 17, 1991 and totalling $181,510.85. t. Approval of a building permit to Fina, 1960 Dodd Road, for remodeling of the existing mansard type roof facade and installation of the existing building sign below the mansard on the top band of the building. Councilmember Smith seconded the motion. Ayes: 5 Nays: 0 HEARING - SOMERSET Mayor Mertensotto opened the meeting for the 19 FIRE PROTECTION purpose of a public hearing on proposed ASSESSMENT ROLL assessments for fire protection system improvements installed to serve the Somerset 19 condominiums. Mayor Mertensotto then asked for questions and comments. Treasurer Shaughnessy informed Council that Mr. Howard Guthmann had called to say that there are no objections to the proposed assessments and that no-one from the Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 Page No. 3185 December 17, 1991 Homeowners Association Board is able to attend the hearing. There being no Councilmember be closed. Councilmember questions or comments, Cummins moved that the hearing Blesener seconded the motion. Councilmember Cummins moved adoption of Resolution No. 91-95, "RESOLUTION ORDERING IMPROVEMENT AND ADOPTING AND CONFIRMING ASSESSMENTS FOR FIRE PROTECTION IMPROVEMENTS TO SERVE SOMERSET 19 CONDOMINIUMS (IMPROVEMENT NO. 91, PROJECT NO. 8)." Councilmember Blesener seconded the motion. Administrator Lawell informed Council that additional fire protection work will need to be done at Somerset 19, and that the home owners have been informed that the current assessment roll does not complete the need for fire protection improvements. Councilmember Cummins stated that he has received complaints that the Fi:re Marshal annually inspects buildings and requires adjustments. He was concerned that the City is retroactively imposing standards for structures which complied with standards which were in place at the time they were constructed. Administrator Lawell responded that many of the new regulations can be imposed by code. In other cases, the requirements were not met in the original construction of the buildings. He stated that Somerset 19 is aware of the need to provide separation around the plastic pipe in the basement. He stated that as an alternative staff could bring the items to Council for a decision on whether code provisions can be waived. Councilmember Cummins stated that the Fire Marshal should advise property owners of all deficiencies at one time rather than annually. He also felt that if the expense for fire protection measures is excessive, property owners should be given the opportunity to appear before Council for a decision. Page No. 3186 December 17, 1991 MALLARD LANE PARK Council acknowledged a memo from Administra- DEDICATION tive Assistant Batchelder relative to an offer from Mr. Ted Van to donate an outlot along Mallard Road to the City for park land. In the memo, Council was informed that Mr. Van has requested that he be allowed to continue to use and maintain the property for horse pasture until such time as the park develops. Mayor Mertensotto stated that he has no objection to letting Mr. Van continue to graze horses on the land but would prefer setting a limit on the use. Councilmember Blesener moved to accept with appreciation Mr. Ted Van's donation of Outlot A of the Sunview Hills Addition to the City for park purposes and to allow Mr. Van to continue to use the property to graze horses until such time as the City develops a park or for a period of five years, whichever occurs first, with the provision that Council will consider extending the use by Mr. Van. Councilmember Koch seconded the motion. Ayes: 5 Nays: 0 KENSINGTON PARK Council acknowledged a report from Assistant Batchelder regarding preliminary Kensington Park plans. Park Commission Chair John Huber and Parks Project Manager Guy Kullander were present for the discussion. Mr. Huber informed Council that the Park Commission and city staff have been working to develop a plan for the two parks in Kensington for the past several months, and staff inembers have met with soccer representatives. Mr. Kullander stated that the Commission feels that the north park should be left as grassy fields until the area develops and residents indicate needs and desires. He reviewed the Park Commission's recommended concept design for the south park, which includes two soccer fields, playground equipment, two picnic shelters, and a utility building. Mr. Huber reviewed the concern over the NSP power line located over the northeast corner of one of the fields. He explained that the lines are a problem, and stated that when the field is on the ground, the solution may become more obvious. He stated that the issue Page No. 3187 December 17, 1991 was raised because the Commission wants Council to be aware of the problem. Mr. Huber informed Council that the impact of the power line will depend on where the sag crosses the field. The nature of soccer is such that a ball could get up high quickly, and the ball could strike the power lines. Until the field is built, the full impact of the powerline problem will not be known. Councilmember Blesener stated that she feels . Council should wait to determine a solution until after the fields are graded. She also felt that the fields are really being crowded because of the power lines and suggested that the City work with the developer to see if it is possible to acquire more property to the west. If this could be accomplished, she indicated that she would be willing to consider minor variances in the setbacks for the first cluster of Kensington buildings. She also felt that there should be 60 feet between the two fields to allow more room for bleachers and separation between the fields. Mayor Mertensotto expressed concern that all of the City's soccer fields are too small and that the Kensington fields are now being scaled down. A representative of the soccer group stated that field one is fine but that field 2 is shrinking. He expressed concern that 40 feet between fields may not be enough room and that the second field may be further reduced to accommodate greater distance between fields. He further stated that a power wire 28 feet over a sbccer field is not acceptable and that a 38 foot height is questionable. Mayor Mertensotto suggested delaying a decision until January to allow time to contact Centex about additional land. Councilmember Blesener raised other design issues, including the Commission's decision not to include a concession area. She felt that the park should not be treated differently from Mendakota or Sibley. She also suggested that unless code requires two toilets in the women's room, one should be eliminated to free up space to provide for a future concession area. Page No. 3188 December 17, 1991 Mr. Huber responded that if a concession area is intended for the future, the building would have to be built to code for health purposes. It was the Commission's thought that vending machines can be provided for pop and snacks at the side of the building, and that although a concession area would be nice, funding is questionable. Councilmember Blesener felt that even vending machines should be contained in an 8 by 8 foot room. Mayor Mertensotto suggested that the architects be authorized to look at incorporating the suggestions into the plan. Councilmember Blesener stated that the master plan should at least show locations for future light standards so that people who will be building in the area would recognize that there is a potential for lights. Councilmember Smith stated that if light standard locations are put in the plan, the door is opened for installing lights. She felt that lights would be inappropriate for the area. Councilmember Blesener responded that there would be no commitment or decision about lighting at this time, but that the potential for future lighting should be put in the master plan to address future long term possibilities and need. Staff was directed to talk to Station 19 Architects about incorporating the concession stand and addressing the cost impact, to contact Centex about the need for additional land, and to contact NSP to see what can be done to raise the power lines or move them further to the east. FANNED AIR CORRIDOR Council acknowledged a memo from Administrator Lawell regarding submission of the MSP fanned corridor test proposal and ANLEF resolution to the FAA and MAC. Air Noise Consultant Bob Collette was present for the discussion. Mr. Harry Rubbright, 1040 Avanti Drive, stated that if the city could get the FAA to accept a 100 to 118 degree corridor it would be to the city's benefit, but he did not feel the city's proposal would get approved. He stated that flights usually depart at about 90 degrees Page No. 3189 December 17, 1991 north, and that he has seen planes at 80 degrees north. He stated that the City must live with the restriction on a 118 degree south boundary, a precedent which has been established. He expressed anger over the amount of building being allowed in the southeast area of the City and commented that Eagan does not allow any building north of 118 degrees and felt that because of the building being allowed the City's threat to litigate will do nothing. He stated that if the requested test were for 100-118 degrees he would contribute to the fund. Mayor Mertensotto responded that the cities that have threatened have gotten what they wanted, but that Mendota Heights has been trying to work within the system. He pointed out that the problem is that there is a southern boundary. This does not mean that independent of whatever changes occur at MSP the boundary can never be changed. He felt that Council must say it does not have to accept the mind set that the boundary cannot change but rather that the noise should be shared on an equitable basis. Mr. Joe Maegher stated that he was in favor of setting up the ANLEF fund but has problems with the resolution. He further stated that the resolution indicates that the test results are unacceptable but that he understands Council has not yet evaluated the flight tracks. The Collette proposal of a 90 to 150 degree corridor was presented to Eagan and they turned it down in 1989. In June 1991 a vote was taken and Council accepted 100 to 118 degrees, the test started later and now Council is going to give the FAA and MAC 90 days to run the test again. He asked what will happen if they say no. Mayor Mertensotto responded that the City will begin litigation, and that the problem is repeated overflights at 80-90 second intervals. Councilmember Smith pointed out that the other part of the resolution was to collect $25,000 and allow six months to do that. Council has the opportunity to present the case and back that up with further action. If the minimum of $25,000 can be collected, the City will Page No. 3190 December 17, 1991 proceed, but there is currently no financial backing to proceed with a case. Councilmember Blesener agreed with Mr. Maegher's comments in terms of submitting the report again. She stated that while the resolution set a course of action she would rather see a letter that spells out what it is that the City is asking for. She suggested using a new document explicitly stating what Council wants, rather than resubmitting the Braslau Study. Mr. Collette stated that the record should be set straight. The MAC graphic on flight tracts is interesting by virtue of its unfairness but more wrong than the graphic is the mentality that Mendota Heights is asking more than is fair - the graphic does not show the impact area correctly. With respect to the southern corridor boundary, he informed Council on MASAC minutes and a newsletter article in May and June of 1973 which indicate that at that time the new concept of the corridor was discussed and there was no mention made of Mendota Heights. For some reason that has set the standard, but there has been a revolution in air traffic increases, etc. since that time. The fanned corridor proposal does some things that are major concessions up front. Noise data would be tracked by the FAA and the corridor would only be a fanned corridor 5-6 hours a day, during peak departure periods. The corridor as it exists today would remain except during peak times. The City would also be acknowledging that it is not proposing to do away with the corridor but in an effort during heavy traffic to obtain a dispersal of noise, the peak departure periods would be used to expand the corridor - a ground track of 118 would remain in place outside of those hours. Mr. Collette stated that the City has had access to the runway 4/22 draft EIS for only 30 days, that it is very technical and he has not had the chance to absorb it yet. He stated that the letter from the City cites the EIS as being contrary to what the City is being told. Mr. Collette reviewed excerpts from the draft Environmental Impact Statement for the extension of runway 4/22. He pointed out that it is most significant that the MAC and FAA propose lengthening runway 4/22 to Page No. 3191 December 17, 1991 disperse noise on that side of the airport. That philosophy is exactly what Mendota Heights is talking about, and if it is valid in the southwest quadrant of the airport, it is valid in the southeast quadrant. Councilmember Blesener stated that Council is trying to make demands on where to go, trying to define a corridor for all the non-peak departures and in addition to define the hours for a fanned corridor during peak. She stated that it is still not clear to her as to what Council proposes would be acceptable. She stated that 90 degrees is not acceptable to her but that a 100 to 118 degree corridor would be acceptable. The information Mr. Collette presented to Council should be in the cover letter to MAC and that rather than just submitting the Braslau report, Council should present what has changed and be specific as to what is acceptable as the peak period corridor. Councilmember Smith asked whether peak periods can be confined to what they are now or if they can be expanded in the future. Mr. Collette responded that the City will suggest that the peak hours be capped at eight hours per day. Councilmember Smith stated that she has a problem with 90 degrees and wondered whether that boundary should be defined in terms of deviation from the center so that each community experiences the same noise rather than setting a 90 - 100 degree boundary. She stated that if the north must be 90 degrees, than the south must be 150. If the City indicates that 90 degrees would be acceptable, 150 degrees should be acceptable to Eagan. Mr. Collette stated that the primary heading the tower uses is the 100 degree heading, which is the one that is the hinge. The 90 degree heading is extremely infrequent. Councilmember Blesener asked why the cone should not be 103 north and 118 south. She felt this should be the corridor and that everything outside that cone should be shared. Mr. Collette stated that at the last meeting Council voted for a dual track approach, one track is that Council is open to reviewing the Page No. 3192 December 17, 1991 data and wants to see what the corridor test said. He felt that the City cannot be too dogmatic and must be flexible enough so that MAC and the FAA can modify what is requested. Councilmember Blesener stated that she believes that in the resolution Council is requesting a test of the dispersal procedure during peak departure, but did not define what acceptable corridor limits are. She felt Council is not being aggressive enough on limiting the corridor and felt that it should be a 15 degree cone for non-peak departures or all should be released on a 110 degree heading. Mr. Collette suggested that he and the Mayor and City Administrator meet to consider dispersal during peak periods and the drawing in of the north boundary during non-peak to create a 15 degree pie. Councilmember Smith stated that she is not willing to accept the 118 degree southern boundary which was set on a very arbitrary basis without an EIS, and if there is to be a narrowed corridor Mendota Heights must make sure that it fans out evenly. Councilmember Cummins agreed, stating that Council should recognize that Eagan has very clear interest but does not recognize the legitimacy of a decision made in 1973. Councilmember Blesener stated she objects to the Braslau report reference to 90 degrees. She suggested that during non-peak hours planes could be centered on the centerline of a fifteen degree cone. It was the consensus of Council that the letter to the MAC should include excerpts from the draft EIS which indicate a preference for equitable distribution of aircraft noise, that the Braslau/Collette study should not be an attachment to the letter, but rather that the letter present the City's position that the peak departure corridor boundary should be a 90 degree bearing from the runway 29R middle marker for runway 11L and a 150 degree bearing from the southeast end of runway 11R/29L, non- peak departure boundaries of a 110 degree bearing from the runway 29R middle marker for Page No. 3193 December 17, 1991 departures off runway 11L and a 125 degree bearing from the southeast end of runway 11R/29L, and that the peak departure fanned corridor be used only during the most intense departure periods, capped at no more than eight hours per day. MENDOTA INTERCHANGE Council acknowledged an update from Engineer Klayton Eckles on the Mendota Interchange storm sewer cost division negotiations. Staff was directed to continue to negotiate with Mn/DOT and aggressively maintain the City's position on equitable cost distribution. Councilmember Cummins moved to authorize an expenditure of up to $4,625 to Barr Engineering for services in connection with Mendota Interchange as described in a letter from Barr dated December 10, 1991. Councilmember Smith seconded the motion. Ayes: 5 Nays: 0 RECYCLING POLICIES Councilmember Blesener moved adoption of Resolution No. 91-96, "RESOLUTION ESTABLISHING RECYCLING POLICIES." Councilmember Smith seconded the motion. Ayes: 5 Nays: o CONTRACTOR LICENSING Council acknowledged and discussed a memo from the City Clerk regarding contractor licensing and a proposed Ordinance amending the licensing ordinance. Councilmember Blesener felt that the proposed list of trades requiring licensing was too broad and that the cost of acquiring a license is passed on to home-owners. She did not feel that the City should continue to license contractors. After discussion, Councilmember Cummins moved adoption of Ordinance No. 281, "AN ORDINANCE AMENDING ORDINANCE NO. 601." Councilmember Smith seconded the motion. Ayes: 4 Nays: 1 Blesener 1 ! � Page No. 3194 December 17, 1991 ADJOURN There being no further business to come before the Council, Councilmember Koch moved that the meeting be adjourned. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 10:32 o'clock P.M. ATTEST: Charles E. Mertensotto Mayor Kathleen M. Swanson City Clerk ,� MEMO Date: 12-26-91 T0: Mayor, City Courtcil, and City Administrator FROM: Paul R. Berg, Code Enforcement Officer SUBJECT: Building Activity Report for December 1991 CURRENT MONTH YEAR TO DATE 91 YEAR TO DATE 90 BUILDING � � PERMITS: No. Valuation Fee Collected � No. Valuation Fee Collected � No. Valuation Fee Collected � � SFD 7 1,265,586.00 10,666.44 � 79 12,563,087.00 110,504.68 � 74 12,118,944.00 104,876.89 APT 0 0 0 � 0 0 0 � 0 0 0 TONNHOUSE 2 306,515.00 2,728.28 � 8 880,275.00 8,545.38 � 10 1,424,824.00 12,933.55 CONDO 0 0 0 � 38 3,037,637.00 19,342.15 � 16 7,278,376.00 8,116.36 MISC. 9 82,883.00 1,6D3.23 � 249 1,793,396.00 30,647.07 � 233 1,844,218.00 33,167.02 C/I 3 64,530.00 1,060.13 � 52 9,669,379.00 51,113.91 � 52 6,571,693.00 43,502.01 -------------------------------------------+------------------------------------+-----------------......------------- Sub Total 21 1,719,514.00 16,058.08 � 426 27,943,774.00 220,153.19 � 385 23,238,055.00 202,595.83 � � � � TRADE � I PERMITS• � � � � Pttmbing 23 841.00 � 157 6,152.00 � 134 6,339.00 4later 7 35.00 � 163 815.00 � 724 620.00 Sewer 72 210.00 � 143 2,695.00 � 112 1,960.00 Heat, AC, � � & Gas 19 895.50 � 217 15,353.00 � 173 19,929.85 -------------------------------------------+------------------------------------+------------------------...--------- Sub Total 61 1,987.50 � 680 25,015.00 � 543 28,848.85 � � � � Licensinq• � I � � Contractor's � � Licenses 20 500.00 � 504 12,600.00 � 488 12,200.00 -------------------------------------------+------------------------------------+------------------------------------ � Total 102 1,719,514.00 18,539.58 �1610 27,943,774.00 257,768.19 (1416 23,238,055.00 243,644.68 WOTE: All fee amaunts exclude Sac, Wac, and State Surcharge. Miounts shown will reflect only permit, plan check fee, and valuation amounts. � CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMI83ION MINIITES NOVEMBER 26, 1991 �RAFi The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, November 26, 1991, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 7:40 o'clock P.M. The following Commission members were present: Koll, Dreelan, Friel, Dwyer, Tilsen and Krebsbach. Commissioner Duggan was excused. Also present were Public Works Director James Danielson, Planning Consultant John Uban, Administrative Assistant Kevin Batchelder and Senior Secretary Kim Blaeser. APPROVAL OF MINIITES Commissioner Friel moved approval of the October 22, 1991, Minutes. Commissioner Rrebsbach seconded the motion. AYES: 4 NAYB: 0 ABSTAIN: TILSEN AND ROLL ZONING ADMINISTRATION AND POLICIES Administrative Assistant Batchelder explained that the City staff follows a written set of procedural requirements for the administration and processing of planning applications. He explained that with the adoption of the new Zoning Ordinance, there are changes in variance procedures, public hearings and the elimination of Minor Conditional Use Permits. He explained that for these reasons, the Procedural Reauirements for Planning Applications needs to be revised. Administrative Assistant Batchelder further stated that staff sought Council approval on the revisions and that the City Council desired Planning Commission input before their adoption. Final Plattina Administrative Assistant Batchelder explained that the Procedural Requirements for Planning Applications a`lso -�'�� addresses subdivision requirements. He explained that the policy staff has followed regarding final platting has been to process the final plats through the City engineering staff and then to the City Council. He stated that the Subdivision Ordinance states otherwise. He explained that according to the Subdivision Ordinance, final plats are to be received and reviewed by the November 26, 1991 Page 2 Planning Commission. Administrative Assistant Batchelder stated that it is staff's opinion that the procedure on final platting remain the way it has been with only Engineering Department and City Council review of final plats. He stated that the engineering staff reviews the final plat for conformance with Planning Commission recommendations and City Council conditions to determine if there have been any significant changes made from the preliminary plat approval. He stated that once that conformance has been determined, the final plats are then sent to the Council for approval. Public Works Director Danielson stated that he is not aware of any problems relating to the final platting procedure. He stated that time constraints are significant in that final platting needs to be approved by both the City and County and sometimes the State. The Planning Commission briefly discussed the preliminary plat stage and the changes that occur prior to final platting. Commissioner Tilsen stated that a lot of Cities do send final plats back to their Planning Commission for their review. He further stated that he would not have a problem with reviewing final plats. Commissioner Friel stated that a City policy should be consistent with City Ordinance language. He further pointed out that the language within the Subdivision Ordinance states that the Planning Commission Chair is to sign off on final plats. Commissioner Friel stated he agrees with the preliminary plat procedure with the Planning Commission reviewing and making recommendations to the City Council. He questioned what would happen if a final plat was materially different than the preliminary plat. Planner Uban stated that that plat would then have to go back to the preliminary plat phase and have those changes reviewed. Commissioner Dreelan pointed out that the City Council reviews preliminary plats and sometimes makes changes. She stated that the Planning Commission never sees those changes. Commissioner Friel stated the Planning Commission is considered an advisory board and that the planning commission makes recommendations to the Council. � AYES: 6 NAYS: 0 Navember 26, 1991 Page 3 Commi�sioner Friel moved ta recommend that the City Counci2 amend the Subdivision Ordinance, Sectian 3.2{1} ta reflect that final plats not be submitted to the Planninq Commission fc= review except when material chanqes have occurre8 after preliminary pla� approval. Chair Dwyer added a friendly amendment statinq that the city Council should Consider amendi.ng the subdivision Ordinaaee, Seatian 4.2{3jd to not require P2anning Commission Chair siqnature on the final plat. Commissioner Frie1 added a�riendly amendment that the City Council reaffirm the "Prccedural Requirements for Planninq Applications'•. Commissioner Tilsen seconded the motion. xousekee�ing Varianees Administrative Assistant Batchelder explained the new side yard setback requirement far the R-1 Zaning District, based on height, might make many existing si.ngle family homes legal non-canfarming structures. Administrative Assistant Batchelder cited clauses from th� newly adopted Zaning Ordinance. iie exp3ained that the current policy diatates that, as legal, non- conforming structures, they would need side yard variances to maka them con�orming structures priar to any is�uance of building permits for additions, enlargements and certain structura2 improvements. Administrative Assistant Batchelder explained that past practice has been to process legal, non-conforming structures as �'housekeeping variances" before a buiZding permit� is issued. He cited several examples of recent planning case�. Commissioner Tilsen s�ated that in certain areas of the City, praperty lat lines are inaccurate, for instance Hunter Lane. He stated that the palicy of praaessing " housekeeping variances may be the an�y wa�r ta contral certain si�uations where there are problems with property --�-� lines. , Commissioner Friel stated that the existing ordinance permits flexibility in reviewing variances. He stated if the ordinance changes, staff will be a little less able to exercise discretian. Commissioner � the character are no longe and the City AYES: 6 NAYS: 0 Krebsbach stated of the community r reviewed by bot Council. November 26, 1991 Page 4 her concern for changing if housekeeping variances h the Planning Commission Planner Uban gave a brief explanation regarding housekeeping variances. He stated that staff should have a clear understanding of the extent of the problem and that they should look into what is being affected when a variance of this nature is brought up for review. He stated that it is important to protect the neighbors when an addition is proposed but that it is also important to upgrade homes. Administrative Assistant Batchelder pointed out that staff can accommodate the processing of housekeeping variances. He stated that under the new Zoning Ordinance there may or may not at this time be many houses with non-conforming setbacks, it is unknown as to how many homes will have this status and how many variance cases could result. Commissioner Rrebsbach moved to recommend that the City Council retain the old procedures for "housekeeping variances�� . Commissioner Roll seconded the motion. Mining/Gradinq Commissioner Friel briefly outlined his letter he sent to Public Works Director Danielson regarding mining/grading/land reclamation. He stated that he wants the City to enforce the Ordinance on land reclamation. He stated that he feels that Marv Anderson Homes should have sought a Conditional Use Permit for mining to undertake the grading that occurred for Bridgeview Shores Third Addition. He questioned the definition of mining within the ordinance and what "an approved development plan" consists of. Administrative Assistant Batchelder explained t�hat--^-- Bridgeview Shores Third Addition is an approved _. development plan by the City Council. He stated that Marv Anderson Homes is clearly grading in connection with an approved development plan. He explained that Bridgeview Shores is an approved subdivision project in which there is a developer's agreement signed by the City and the developer. November 26, 1991 Page 5 Public Works Director Danielson explained that if there was no developers� agreement, then the City would enforce the requirement for a Conditional Use Permit for land reclamation. Commissioner Friel stated that if there is no conditional use permit issued, the City has no control over how much impact on the land occurs during development. He stated that tree preservation is also a major concern. Commissioner Krebsbach stated her concerns regarding land reclamation during residential construction. Planner Uban briefly outlined the Tree Preservation Ordinance adopted by the City of Eden Prairie which was submitted to the Planning Commission for their review. He briefly explained the formulas used to calculate the amount of trees which would be removed during development and then the replacement values. He stated that during the development process, inspectors can keep a close . watch on the amount of trees removed. Commissioner Friel suggested that the language within the definition section regarding mining be changed in the Zoning Ordinance. Commissioner Tilsen and Planner Uban pointed out that it is during the grading plan review where all of the issues regarding mining are reviewed. They stated that it is at that time that changes are made and that the developer is made aware of those changes and then a developers' agreement formalizes those requirements. Commissioner Krebsbach stated she agrees with Commissioner Friel that the City should have a better "hold" on developers with respect to the removal of land. She stated she would like the City to better enforce mining and land reclamation both in single family development and commercial development. Commissioner Friel moved to recommend that the City Council delete "except grading and/or escavation in '� connection with an approved development or buildinq plan" from the definition section on mining with the Zoninq -"'�' ordinance. • .Commissioner Rrebsbach seconded the motion. AYES: 2 • NAYS: 4, DWYER, TILSEN, DREELAN, ROLL " MOTION FAILS AYES: 6 NAYS: 0 November 26, 1991 Page 6 Commissioner Friel moved to table the discussion regarding mininq and tree preservation until the next Planninq Commission meeting so staff could pursue further research on tree preservation ordinances and residential and commercial land reclamation. Commissioner Roll seconded the motion. Chair Dwyer called a recess at 9:45 o'clock P.M. Chair Dwyer reconvened the meeting at 9:51 o'clock P.M. BOIINDARY DISPIITE Commissioner Friel briefly discussed his letter submitted to Public Works Director Danielson regarding a boundary dispute. He explained that his concern is with the Bridgeview Shores Third Addition and his property which abut. He stated that he understands that boundary line disputes are private matters between abutting property owners. He further stated that he is concerned over the issuance of building permits that may be affected by the outcome of the property line dispute. Public Works Director Danielson stated that Commissioner Friel's concerns are valid and that the City will review any site plans for setbacks from the affected lot lines in Bridgeview Shores Third Addition according to the property line viewpoints of both the disputing parties. CLARIFICATION OF DISCIISSION REGARDING NORTHEAST CORNER MARIE AND DODD Administrative Assistant Batchelder explained that the City Council is looking for clarification regarding the recommendation from the Planning Commission to purchase the northeast corner of Marie and Dodd. Chair Dwyer explained that this particular issue centered around the discussion regarding the Knaeble Subdivision request and the Super Block area. Commissioner Krebsbach stated that she would like to see the•corner stay�wooded. and well preserved. Chair•Dwyer stated that there is also a wetlands area which should be preserved. Navember 26, 1991 Page 7 susnrv2s�orr - PARR DEDICATION FEE Administrative Assistant Batchelder e�lained that the Parks and Recreation Commi.ssion, dura.ng their review of the Park Ordinance, direated sta�f to research and make a recommendation to City Caunca.l regarding the possibility of raising the park dedicatian fee of $600 per lot. He e�iained that the Assaaiation of Metropo3.itan Municipalitie� publishes a Municipal License and Permit Survey that 2ists the park dedication fees charged by the metro area cities. He explained that that list has been submitted for the Commission's review. He explained that the Ca.ty of Mendata xaights ha� not raised the park dedication fee since 1980. Cammissioner Tilsen stated that he would like to see the park dedicatian fee also raised for commercial developers. There was a brief discussion regarding why the Parks and Recreation Commission directed staff to research the possibili�y af increasing park dedication fees. Cammissioner Tilsen stated that he does not want ta sse the park dedication fee increased just for single family subdivisions, he stated that the dedication fee should also be increased for commercial/industrial developers. He stated that he does not want to see the increase of park dedicatian fees burdened upon the single family developer� of subdivisions. Administrative A�sistant Batchelder pointed aut that there is not a 2at of open space for single family develapment left in the City. He s�ated that City's Industria]. district is wideiy respected amongst developers. He stated that rai�ing the dedication fee in the commercial area could impact eoonomic development. Cammissioner Friel moved ta recammend that the City Council increase the park dei�ication fee from $600 to $1,040 and that the City Caunci2 should consi8er increa�inq the park dedicata.on fees fa= 'the ' aommercial/3.n�ustrial district developers. Commissioaer Rrebsbach seconded tire motian. AYEs: s rtAYs : o � November 26, 1991 Page 8 CONSIDERATION OF DECEMBER MEETING Administrative Batchelder explained that the December Planning Commission meeting falls on a Christmas Eve. He also informed them that there were currently no pressing planning cases to be reviewed by the Commission. He stated that if a pressing issue were to come up for review, a special meeting could be organized. Commissioner Tilsen moved to cancel the December 24, 1991, Planninq Commission meetinq. Commissioner Rrebsbach seconded the motion. AYES: 6 NAYS: 0 ADJOIIRNMENT There being no further business, the Planning Commission moved to adjourn the meeting at 10:30 o'clock P.M. Respectfully submitted, Kimberlee K. Blaeser Senior Secretary � � r CITY OF MENDOTA HEIGHTS MEMO � January 2, 1992 TO: Mayor, City Council and City Administrator FROM: Lawrence E. Shaughnessy, Jr., Treasurer SUBJECT: 1992 Depositories and Collateral Resolutions � DISCIISSION Each year it is necessary for the Council to designate depositories for City funds and to acknowledge collateral pledged by the depositories to secure deposits. ACTION REOIIIRED Adopt Resolution No. 92- ,"RESOLUTION ESTABLISHING 1992 CITY DEPOSITORIES OF FUNDS", and Resolution No. 92- ,"RESOLUTION ACCEPTING PLEDGED SECURITIES FOR 1992". LES:kkb � � � CITY OF MENDOTA HEIGHTS DAROTA COIINTY, MINNESOTA RESOLIITION NO. 92- RESOLIITION ESTABLISHING 1992 CITY DEPOSITORIES OF FUNDS BE IT RESOLVED by the City Council of the City of Mendota Heights, that the following institutions be designated as depositories for City funds for 1992: Dakota County State Bank Signal Hills State Bank First Minnesota Savings Bank Norwest Bank of Minnesota Cherokee State Bank Minnesota State Bank First Bank of Minnsota American National Bank and Trust Company of St. Paul Minnesota Municipal Money Market Fund Prudential Securities Inc. BE IT FIIRTHER RESOLVED that investments of City funds be in any securities authorized by Minnesota Statutes Chapters 118.17, 475.66 and 471.56. Adopted by the City Council of the City of Mendota Heights this 7th day of January, 1992. ATTEST: Kathleen M. Swanson City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto Mayor � �� � CITY OF MENDOTA HEIGHTS DAROTA COIINTY, MINNESOTA RESOLIITION NO. 92- RESOLUTION ACCEPTING PLEDGED SECIIRITIES FOR 1992 AHEREAS, every designated depository of City funds must provide collateral or other security to the City to protect against financial loss, pursuant to Minnesota Statutes Chapter 118.01 and 427.01, and WHEREAB, all financial institutions designated as depositories for 1992 are members of the Federal Deposit Insurance Corporation (FDIC) which provides suitable security up to established limits, and WHEREAB, the City 's deposits in two financial institutions routinely exceed these established limits necessitating the provision of additional security. NOW THEREFORE BE IT RESOLVED that the following pledged securities be accepted by the City as additional collateral for calendar year 1992: CHEROREE STATE BANR $500,000 U.S. Treasury Notes 8 3/8� due 2/15/93 DAROTA COUNTY STATE BANR $500,000 HLB 7.31� due 3/5/94 Adopted by the City Council of the City of Mendota Heights this 7th day of January, 1992. ATTEST: Kathleen M. Swanson City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto � Mayor � . .=�' I � t CITY OF MENDOTA HETGHTS MEMO December 30, 1991 TCJ: Mayor, City Cc�uncil and City Administrator FROM: James E. Danielson Public Works Dire t , SUBJECT: Dr. Koepke's Easement Release DISCUSSION• For the canstruction o�' Freeway Road the City acquired a slope easement from the land that Dr. Koepke naw owns adjacent t� Freeway Road. The desir�d slope was installed during the con- � s�ruction of Freeway Road and the City no longer needs the ease� ment. Dr. Koepke is currently registering title to hi� praper�y and wauld like to do so without the easement (see attached let- ter) . RECOMMENDATICIN• i recommend that th� City release Dr. Koepke from the City� slope easement, � ACTION REQUIRED: � If Cauncil desires �o implement the recommendation they should pass a motion autharizing the Mayor to sigrt the attached� stipulation for release of easement. � JED:d�w � � � BRENNER LAW FIRM, LTD. og �cofeastonar o�{�sociaEEon BLN OFFICE PARK, SUITE 170 2001 KILLEBREW ORIVE MINNEAPOLIS, MINNESOTA 55425-�822 TELEPHON E: 18121 884-7600 TELECOPIER: f8121 8S4•0502 LOUIS W. BRENNER RICHA,RD A. GLASSMAN December 19 1991 KATHERINE M. BERGENTHAL' � THOMAS J. BRINK MICHAE� J. ORME �AL50 ADMITTEO IN WISCONSIN Mr. James E. Danielson City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Application of Thomas Koepke Our File No. 8017-1 Dear Jim: Enclosed is an original and three copies of a proposed Stipulation for Release of Easement which appears of record against the property being registered by Dr. Koepke. You indicated that I should prepare a stipulation, which I have done. The effect of the stipulation will allow Dr. Koepke to register title without any reference to the slope easement held by the City of Mendota Heights. Please refer this to the City Attorney for execution. Upon completion of execution, I request that the City attorney return an executed original and copy to me at the above address. Thank you for your cooperation. Very truly yours, ' •.` J J. _ JJT:sh Enclosure STATE C7F MINNESOTA COUNTY QF DAKOTA In the matter of the application ) of Thama�s E. Koepke, ta register } the title to the following j described real estate situated in ) Dakota Caunty, Minnesota, namely: } ) Lot one (1), Block One (1), Birch ) Additian, according to the ) recorded plat thereof. } _. _ ..r� v. ) } Villaume Industries, Snc., ) Village of Mendota Heights, a } municipal corporatian; Mobil Oil } Corporation; State of Minnesota; } Skelly Oil Company, Del H. Einess;) May1u Einess; Sigurd Solland; ) DISTRICTt COURT i FIRST JUDIGIAL DISTRICT STiPULATION FOR RELEASE OF E�+iSEMENT File No. C-1-91-6376 Inga T. Solland. } , �f } } ) WHEREAS, the applicant in the above-entitled matter has commenced � � registration proceedings to register the property above described;, WHEREAS, the Examiner of Titles has filed his report indic�ting that the Vi2lage of Mendota Heights, a municipal carperratian,� now knawn as the City of Mendota Heights, a municipal corporation, acquired a permanent easement for canstructzan and maintenance' of cuts, slapes, and fzlls over and across the above-described prap�rty �,._,_.__---_.__._________ � � and other property, said instrument being dated t�ctaber 2�, 2971, and recorded December 8, 1971, as Dacument No. 392226; WHEREAs, the City of Mendota Heights no longer has an interest in -��s- maintaining �ai-�� easement; and � � �, �" �, .�. �� o��^� d WHEREAS, the applicant, Thomas E. Koepke, is desiraus of registering title ta said property without memorializing said easement . ��,�.1--�. NQW, THEREFORE, it is hereby/ stipulated and agreed ta by and between Thomas E. Koepke and the City of Mendota Heights, a municipal ---�---- -..____ corporation, by their` respective attorneys,��as follows: 1. The applicant, Thomas E. Koepke, may regi�ter title to the abave-described property without memorializing on said registered title the following-deseribed easement granted ta the Viliage af Mendata He�.ghts, a municipal corparation, naw known as the City of Mendota Heights� a municipal corporation, ta wit, document dated October 25, 1971, recorded December 8, 1971, as Document No. 392226 granting forever a permanent easement for con$truction and maintenance Ci'� �? G�.v�'..Jr of cuts, slopes, and fills over and across the a•�►avice�d�es�-�-'rb�e�l properta,�.�`'� a-nd-.at�i�e-r-p°�ap���t�.es. � 2. The City of Mendota Heights shall execute aand deliver in recordable form whatever dacuments the Examiner of Tit3es may require to effectuate �.his Stipulation hereby heing entered into. IN WITNESS WIiEREOF, the parties have executed this Stipulati.an on the day and year first abave written. Dated. _j�:�f t?�Lc�c.t�, .I � , 19�,_, BRENNER LAW FIRM, LTD. B odd tta ey No. 11022X Atta ys �c�r Applican�. Thomas E. Koepke BLN Office Park 2002 Killebrew Driver 5uite 170 Minneapolis, Minnesota��55425-1822 Telephane; {612) 854-76Q0 2 � Dated: � 1992. CITY OF MENDOTA HEIGHTSr A NfUNICIPAL CORPt�RATION CITY C}F MENDOTA HEIGI�TS By Charles E. Mertensatto Mayor CITY OF MENDOTA HEIGHTS MEMQ � i Deaember 31, 1991 � TO:- Mayor, Ca.ty Council and Cit�r Administrator FROM: James E. Daniel.so Publia Works Direc SUBJECT: Kensingtan Pond Divisian DISCUSSION• Outlot B was platted as part of Phase I Kensington to con- tain a pond with manor homes an all sides of it. Phase II ap- proval replaced the manor homes located on the east sid� of the pond with toumhomes. The manor homes and to�mhomes each have their own homeowners association, Centex now de�ires to diva.de the pond into two parceZs so that the east side of the pond can be included within the tawnhome homeawners association for main• tenance purposes. This lot diva.sion can be pracessed under the "exception" clause of the subdivision ordinance, The two new lats created will be added to the condominium� open space, Parcel 1 to the manar homes and Parcel 2 to the townhomes. RECOMMENDATION• Inasmuch as no buildable lots are affected by �his subdivi-; siontonly pc�nd open space, we recommend that al3 subdivisian ordinance requirements be waived including Planning Commission review. ACTION REl7UIRED: If Council desires to implement the recommendation they � should pass a motion waiving Planning Commission review and adopt Resolution No. 92- , RESOLUTION APPROVING THE SUBDIVISION OF 4UTL{?T BJ KENSTNGTQN PLANNED UNIT DEVELC3PMENT, SECTION 36, TOI�TN- � SHTP 2$ NQRTH, RANGE 23 WEST, DAKOTA COUNTY, MINNESOTA j JED: d�'w City of Mendota Heights Dakota County, Minnesota RESOLIJTION NO. 92- RESOLUTION APPROVING R.� SQBDIPISION OF OUTLiOT B, I�IISINGTON PLANNED DNIT DEVL�IAPl�N`P, SECTION 36, TOidNSffiP 28 NOR`i�, R�NGE 23 WLST, DAROTA COIINTY, �'INNSSOTA �S, Centex Iiomes, Inc., owner of outlot B, Kensington Planned Unit Development, Section 36, Township 28 North, Range 23 West, Dakota County, Minnesota, has decided to divide that outlot into two lots according to a survey prepared by Sathre-Berquist, Inc. and dated November 27, 1991; and WHEI2S�S, the City Council has reviewed said lot division and finds the same to be in order. NOW T�LtSFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota that the lot division submitted at this meeting be and the same is hereby approved. Adopted by the City Council of the City of Mendota Heights this 7th day of January, 1992. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk : _-. CE HOMES Designed %r today. 6uilt jor tomorrow. I f December 4, 1991 ?Ir. Kevin Batchelder City of Hendota Heights 1101 Victoria Curve Kendota Heights, MH 55118 RE: Parcel Division - Outlot B, Kensington P.U.D. Dear Kevin: As re discussed previously, Centex desires to divide Outlot B twhich is easential pond) to allor us to transfer the appropriate portions to each of tro separate condominfua� associations. Ne rish to do this rithout replatting the property to avoid unnecessary expense and revier ti�ne. If the City is unable to approve this 1vision, re rill �ost likely convey the entire Outlot to the Menor Homes ndo�ninium Aseociation. Enclosed are 4 copies of the proposed division rith the txo iegal descriptions. Aiter you have had an opportunity to revier this material, please contact �e rith your anticipated approval schedule. Sincerely, Daniel A. Blake Land Development Manager enclosure DB3/btchldr3/cd � «_�_ ,�` , ,..:-�,�;, ,: �-•� p� , r'� ,., . � � ='�,,R;���•✓..�'�: M�r'•'f'� � ' .�� � , �� ;.�;� � r � : _ ���`+.e ` �^ ��` °t ,,� ,°r .M�� ��Yj �+1 � i y, N � vy„�`a.. � �-..C1� .�j ..M ' , `��'. . �� .�" ''',� „ ? `�„ ��'" .. {��,. �� - . '`�.,,�. `��,;, M ` �s'` f.��' ` �. ;es'� ,rr'r � , - �'"� -d � � �` . �P�� �t y.^ .�. l .�t��� �ni�•• .,�"t" ' t. f �pyT� t �` :��w•.",� Baker Technology Plaza, 5929 Baker Road, Suite 470, Minnetonka, �, ,;Z� •<,''�< ' . ;+^r�`�`'. r :, c, 9� � � �.ul'''.ji�n L-.iCiTV �";,G,7 �7 35 PLA� ; j:° ; �,A�y 04T R 0 `W� 19 _�, '�: ~ ' �. „ :, �.: � az • 2'ja.-r,' . : �k.G<.o�'03J8� n:12 �5 ft�t,�:6; �".. i i i: G �i� \ • a. ;y 55 Ai: �3�`+� � � � 1 � L�JJT «r�'" �` �`� � � \ �.: � � 4Q ( ' a \ � - � � 9e �.'G/3G -A3 0 . t � 3,� ,4 c o 4 " � 137, lilo-rJ:. -- a � � � � s 0 N ti� ti 4(j � 2C - z+a �/" -+a�.......,,i.� , " �� � 3 t ,� \� O r+ \r' ... ...� ::::::::::::::. •:. .� :::. ::::::� ::.......... .. \ , �'::i�:� ::3: �;:::;:;;:':::"�:. �1 � F+ L J i� �"T'" _ �...r 8 5 2 g 3�'a "+... o/3-7y (o . S2 F �Zy 99 •� _ � CITY OF MENDOTA HEIGHTS MEMO December 31, 1991 TO: Mayor, City Council and City Administrator FROM: James E. Danielsa Public Works Dir SU&TECT: Architect Seleation far Kensington Park DISCUSSION• Last mee�ing Park Canstruction Manager Guy Kullander pre- sented Council the details for the Kensington Park design, Kensington Park will include a oomfort station and two small picnic she3ters as part af the park design. Council authorized staff to negatiate a contract with Station 19 Architects to complete the design for �.hese buildings. Station 19 was the architect wha campleted the design for the structures at Mendako- ta Park. � Station 19 has agreed to camplete the schematic design and� construction documents far a fee of $8j500 (see attached Standard Owner/Architect Agreement form). Guy will continue to function� as the general cantractor for the City in constructing these buildings. Any arehitec�ural services requa,red during the can- struction phase would be billed on a time and materials basis {for Mendakota Park this amaunted to $981}. t RECQMMENDATI4N� i recammend that we approve the Station 29 contract ta pravide architecturai serviaes for designing the buildings at Kensington Park. ACTION REQUIRED: If Council desires to implement the recommendation they should pass a motion approving the contract and authorizing the Mayor to sign it. JED:dfw � � T H E A M E R I C A N I N S T I T U T E 0 F A R C H I T E C T S -Proiect No. 5009 AIA Document B141 Standard Form of Agreement Between Owner and Architect 1987 EDITION THIS DOCUMENT HAS IMPORTANT LEGAL CONSEQUENCES; CONSULTATION WITH AN ATTORNEY IS ENCOURAGED WITH RESPECT TO ITS COMPLETION OR MODIFICATION. AGREEMENT made as of the second day of January Nineteen Hundred and Ninety-two BETWEEN the Owner: cicy of Mendota Heights (Name and address) 1101 Victoria Curve Mendota Heights, MN 55118 and the Architect: (Name and address) Station 19 Architects, Inc. 2001 University Ave. SE Minneapolis, MN 55414 in the year of For the following Project: (Include detailed description of Project, location, address and scope.) The prolject will be to construct a comfort station and two pianmc shelter structures at Kensington Park South. The comfort station will be one level building about 500 square feet with mens toilet, womens toilet, mechanical, storage areas, and future concessions area. The picnic shelters will be sized to provide for one to two picnic tables underneath. The design will aleo include some suggestions for the site work and landscaping areas around the structure. Playground equipment and designs are to be by others. The architect will provide the designs and construction drawings necessary to bid and construct the three structures. All architectural services during the bidding and construction phases will be an additional service. The Owner and Architect agree as set forth below. Copyrighc 1917, 1926, t948, 1951, 1953. 1958, 1961, 1963, 1966, 1967, 1970, 1974, t977, �01987byTheAmericanInsticute of Architects, 1735 New York Avenue, N.W., Washington, D.C. 20006. Reproduction of the macerial herein or substantial quotation of its provisions without written permission of the AIA violates the copyright laws of che United S[aces and will be subjecc to legal prosecution. AIA DOCUMENT 8141 • OWNER-ARCHITEC"C AGREEMENT • FOURTEENTH EDI'CION • AIA� •�01987 7'HE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTOfY, D.C. 20006 8141�1987 � TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT f ' 1 ARTICLE 1 ARCHITECT'S RESPONSIBILITIES 1.1 ARCHITECT'S SERVICES 1.1.1 The Architect's services consisc of those services per- formed by the Architect, Architect's employees and Architect's consultants as enumerated in Articles 2 and 3 of this Agreement and any other services included in Article 12. 1.1.2 The Architect's services shall be performed as expedi- tiously as is consistent with professional skill and care and the orderly progress of the Work. Upon request of the Owner, the Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services which may be adjusted as the Project proceeds, and shall include allowances for periods of time required for the Owner's review and for approval of submissions by auchoddes having jurisdiction over the Project. Time limits established by this schedule approved by che Owner sha(l not, except for reasonable cause, be exceeded by the Architect or Owner. 1.1.3 The services covered by this Agreement are subject to the time limitadons contained in Subparagraph 11.5.1. ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES 2.1 DEFINITION 2.1.1 The Architect's Basic Services consist of those described in Paragraphs 2.2 through 2.6 and any other services identified in Articie 12 as part of Basic Services, and include normal suuc- cural, mechanical and eleccrical engineering services. 2.2 SCHEMATIC DESIGN PHASE 2.2.1 The Architect shall review the program fumished by the Owner to ascertain the requirements of the Project and shall arrive at a mutual understanding of such requirements with the Owner. 2.2.2 The Architect shall provide a preliminary evaluauon of the Owner's program, schedule and construction budgec requirements, each in terms of che other, subject to the limita- tions set forth in Subparagraph 5.2.1. 2.2.3 The Architect shall review with the Owner al[emative approaches to design and construction oE the Project. 2.2.4 Based on the mutually agreed-upon program, schedule and construcdon budget requirements, the Architect shall prepaze, for approval by the Owner, Schemauc Design Docu- ments consisting of drawings and other documents illustrating the scale and reladonship of Project components. 2.2.5 The Architect shall submit to the Owner a preliminary estimate of Construccion Cost based on current area, volume or other unit costs. 2.3 DESIGN DEVELOPMENT PHASE 2.3.1 Based on the approved Schematic Design Documents and any adjustcuents a�thorized by the Owner in the program, . schedule or construction budget, the Architect shall prepare, for approval by the Owner, Design Development Documents consisting of drawings and other documents to Fix and describe the size and character of the Project as to architectural, struc- tural, mechanical and electrical systems, materials and such other elements as may be appropriate. � 2.3.2 The Architect shall advise the Owner of any to the preliminary estimate of Construction Cost. 2.4 CONSTRUCTION DOCUMENTS PHASE 2.4.1 Based on the approved Design Development Docu- ments and any further adjuscments in the scope or qualiry of the Project or in the construcdon budget authorized by the Owner, the Architect shall prepare, for approval by the Owner, Construction Documents consisdng of Drawings and Specifica- tions setting forth in detail the requirements for the construc- tion of the Project. � � .. 'tect shall assist the.Owner in the o the necessary bidding g orms, the Condi tions of the C , e form o c between th N 2.4.3 The Architect shall advise the Owner of any adjustments to previous preliminary estimates of Construcuon Cost indi- cated by changes in requirements or general market conditions. i . hitect shall assist e Owner in co i he Owner's respo uments required fo e approval enta! au 'n iurisdicdo 2.5 BIDDING OR NEGOTIATION PHASE � 4 2.5.1 The Architect, following the Owner's approval of the Construction Documents and of the latest preliminary estimate of Construc�ion Cosc, shall assist the Owner in obcairung bids or negotiated proposals and assist in awarding and preparing contracts for construction. � 2.6 CONSTRUCTION PHASE—ADMINISTRATION OF THE CONSTRUCTION CONTRACT � 2.6.1 The Architect's responsibiliry to provide Basic Services for the Construction Phase under this Agreement commences with the award of the Contract for Construction and termi- nates at the earlier of the issuance to the Owner of th�e final Certificace for Payment or 60 days after the date of Substan- tial Completion of che Work. � 2.6.2 The Architect shall provide administration of ttie Con- tract for Construction as set forth bebw and in the ediiion of AIA Document A201, General Conditions of the Contiact for Construction, current as of the date of this Agreement,�, unless otherwise provided in this Agreemenc. 2.6.3 Duties, responsibilities and limitadons of authorit � of the Architect shall not be restricted, modified or extended without written agreement of the Owner and Architect with consenc of the Contractor, which consen[ shall not be unreasonably withheld. { AIA DOCUMENT 8141 • OWNER-ARCHITECT AGREEMEN7' • FOURTEENTH ED11'ION • AIA° •�01987 I THE AMERICAN INSTITUTE OF ARCHITEC'fS, 1735 NEW YORK AVENUE, N.W., WA5HINGTON, D.C. 2(�OG 8141-1987 Z 2.6.15 Tfie Architect shall interpret and decide matters con- cerning performance of the Owner and Contractor under the requirements of the Contracc Documents on writcen request of either [he Owner or Contractor. The Architect's response to such requests shall be made with reasonable promptness and within any time limits agreed upon. 2.6.16 Interprecadons and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in wridng or in the form oE drawings. When making such interpretations and initial deci- sions, the Architect shall endeavor to secure faithCul perfor- mance by boch Owner and Contractor, shall noc show partiality to either, and shall not be liable for results of interpretations or decisions so rendered in good faith. 2.6.17 The Architect's decisions on matters relating to aesthe- tic effect shall be final if consistent with the intent expressed in •the Contract Documents. 2.6.18 The Architect shall render written decisions within a reasonable time on all claims, disputes or other matters in ques- don berween the Owner and Contractor relating to ttie execu- tion or progress of the Work as provided in the Contract Documents. 2.6.19 The Architect's decisions on claims, disputes or other matters, including those in quesdon between the Owner and Contractor, except for those reiating to aesthedc effect as pro- vided in Subparagraph 2.6.17, shall be subject to arbi[ration as provided in this Agreement and in the Contract Documents. ARTICLE 3 ADDITIONAL SERVICES 3.1 GENERAL 3.1.1 The services described in this Article 3 aze not included in Basic Services unless so identified in Anicle 12, and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services. The services desctibed under Paragraphs 3.L and 3.4 shall only be provided if authorized or confirmed in writing by the Owner. If services described under Contingent Additional Services in Paragraph 3.3 are required due to circumstances beyond the Architect's controi, the Architect shall notify the Owner prior to com- mencing such services. If the Owner deems that such services described under Paragraph 3•3 are not required, the Owner shall give prompt written notice to the Architect. IE the Owner indicates in writing that all or part of such Contingent Addi- tional Services are not required, the Architec[ shall have no obli- gation to provide those services. 3.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES 3.2.1 If more extensive representadon at the site than is described in Subparagraph 2.6.5 is required, the Architect shall provide one or more Project Representatives co assist in carry- ing out such additional on-site responsibilities. 3.2.2 Project Representatives shall be selecced, employed and directed by the Architect, and the Architecc shall be compen- sated therefor as agreed by the Owner and Archicect. The dudes, responsibilities and limitations of authority of Project Representatives shall be as described in the edition of AIA .•:.•• Document B352 current as of tht date of this Agreement, unless " � otherwise agreed. 3.2.3 Through the observations by such Project Represen- tatives, the Architec[ shall endeavor to provide furcher protec- tion for the Owner against defects and deficiencies in the Work, but che fumishing of such project representadon shall not modify the dghts, responsibilities or obligaaons of che Archicect as described elsewhere in this Agreement. 3.3 CONTINGENT ADDITIONAL SERVICES 3.3.1 Making revisions in Drawings, Specifications or other documencs when such revisions are: � .1 inconsistent wich approvals or instructions previously given by the Owner, including revisions made neces- sary by adjustments in the Owner's progrun or Proj- ect budget; .2 required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents; or .3 due to changes required as a result of the Owner's fail- ure to render decisions in a timely manner. 3.3.2 Providing seroices required because of significant changes in che Project including, but not limited to, size, qual- ity, complexiry, the Owner's schedule, or the method of bid- ding or negotiating and contracung for construcdon, except for services required under Subparagraph 5.2.5. 3.3.3 Preparing Drawings, Specifieations and other documen- cation and supponing data, evaluating Contractor's proposals, and providing other services in connection with Change Orders and Construction Change Direcdves. 3.3.4 Providing services in connection with evaluating subsd- tutions proposed by the Contractor and making subsequent revisions to Drawings, Specificadons and other documentadon resulting therefrom. 3.3.5 Providing consultation conceming replacement of Work damaged by fire or other cause'cluring construction, and fur- nishing services required in connection with the replacement of such Work. � 3.3.6 Providing services made necessary by the default of the Contractor, by major defeccs or deficiencies in the Work of the Contraccor, or by failure oF performance of ei[her the Owner or Contractor under the Contract for Construcdon. 3.3.7 Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the Work. 3.3.8 Providing services in connection wich a public hearing, arbicracion proceeding or legal proceeding except where the Architect is party thereto. 3.3.9 Preparing documents for altemate, separate or sequential bids or providing services in connection with bidding, negotia- tion or construction pdor to the comple�ion of the Construc- cion Documents Phase. 3.4 OPTIONAL ADDITIONAL SERVICES 3.4.1 Providing analyses of the Owner's needs and program- ming the requirements of the Project. 3.4.2 Providing financial feasibility or o[her special studies. 3.4.3 Providing planning surveys, site evaluations or com- paracive studies of prospective sices. AIA DOCUMENT B141 • OWNER-ARCH[TECT AGREEMENT • FOURTEENTH EDITION • AIA� • 01987 THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORKAVENUE, N.W., WASHINGTON, D.C. 2000C B�4�-1987 �i ARTICLE 5 CONSTRUCTION COST F���I��[�IY�C�I►1 5.1.1 The Conscruction Cosc shall be the cotal cost or esd- maced cosc to the Owner of all elements of the Project designed or speciFed by the Architect. 5.1.2 The Construction Cost shall include the cosc at current markec rates of labor and materials furnished by the Owner and equipmen[ designed, specified, selected or specially provided for by the Architect, plus a reasonable allowance for the Con- tractor's overhead and profit. In addition, a reasonable allow- ance for contingencies shall be inciuded for mazket condidons a� the time oF bidding and for changes in the Work during construction. 5.1.3 Construction Cost does not include the compensadon of the Architect and Architect's consultan[s, the cosrs of the land, righcs-of-way, financing or other costs which are the respon- sibility of the Owner as provided in Article 4. 5.2 RESPONSIBILITY FOR CONSTRUCTION COST 5.2.1 Evaluations of the Owner's Project budget, preliminary estimates of Construcdon Cost and detailed estimates of Con- struction Cost, if any, prepared by the Architect, represent the Architect's best judgment as a design professional familiar with the construction industry. It is recognized, however, thac nei- ther the Architecc nor the Owner has control over the cost of labor, materials or equipment, over the Contractor's me[hods of determining bid prices, or over compedtive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the Architect. 5.2.2 No fixed limi[ of Construction Cost shall be established as a condition of this Agreement by the fumishing, proposal or establishment of a Project budget, uniess such fixed limit has been agreed upon in writing and signed by the par[ies hereto. If such a fixed limit has been established, the Architect shall be permicted to include contingencies for design, bidding and price escalation, to determine what materials, equipment, com- ponent systems and types oE construccion are to be included in the Contract Documents, to make reasonable adjustments in the scope of the Project and to include in the Contract Docu- ments altemate bids to adjust the Construction Cos[ to the fixed limit. Fixed limits, if any, shall be increased in the amount of an increase in the Contract Sum occuning aher execution of the Contract for Construction. 5.2.3 If the Bidding or Negodadon Phase has not commenced within 90 days aher the Architecc submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be adjusted to reflect changes in the general level of prices in the construcdon industry between the date of submission of the Construction Documents to the Owner and the date on which proposals are sought. 5.2.4 If a fixed limit of Construcdon Cost (adjusted as pro- vided in Subparagraph 5.2.3) is exceeded by the lowesc bona fide bid or negotiaced proposal, the Owner shall: .1 give written approval of an increase in such Fixed limit; .2 authorize rebidding or renegotia[ing of the Project within a reasonable time; � .3 if the Project is abandoned, terminate in accordance with Paragraph 8.3; or � .4 cooperate in revising the Project scope and quality as required to teduce che Construccion Cosc. # ! 5.2.5 If the Owner chooses to proceed under Clause 5.2.4.4, the Architect, without additional chazge, shall modify,the Con- tract Documents as necessary to comply with che fixed limit, if established as a condition of this Agreement. The modification of Con[ract Documents shall be the limi[ of the Acchitect's responsibility arising out of the establishmenc of a fixed limit.' The Architect shall be entitled [o compensation in accordance with this Agreement for all services performed whether or not the Construccion Phase is commenced. ARTICLE 6 USE OF ARCHITECT'S DRAWINGS, SPECIFICATIONS AND OTHER DOCUME �TS 6.1 The Drawings, Specifications and other documents pre- pared by the Archicect for this Project are insuumen[s of the Architect's service for use solely with respect to this� Project and, unless otherwise provided, the Architect shall be �deemed the author of these documents and shall retain all common law, statutory and other reserved rights, including the copyright. The Owner shall be permitted to retain copies, including repra ducible copies, of che Architect's Drawings, Specifications and other documents for information and reference in corinecdon with the Owner's use and occupancy of the Project. The Archi- tect's Drawings, Specificadons or other documents shall not be used by the Owner or others on other projecu, for addidons to this Project or for completion of this Project by others, uriless the Architect is adjudged to be in default under this Agreement, except by agreement in writing and with appropriate compen- sation to the Architect. � 6.2 Submission or distribution of documencs co meei official regulatory requirements or for similar purposes in connection with the Project is not [o be construed as publication in deroga- tion of the Architect's reserved rights. ARTICLE 7 ARBITRATION 7.1 Claims, disputes or ocher matters in quesdon between the parties to this Agreement arising out of or relating to this Agree- ment or breach thereof shall be subjec[ to and decided tiy azbi- tration in accordance with the Construction Industry Arbitra- tion Rules of the American Arbitration Association currendy in effect unless the parties mutually agree otherwise. � 7.2 Demand for arbitradon shall be filed in writing with the ocher parcy to this Agreement and wich the American Arbitra- tion Association. A demand for arbitradon shall be made�within a reasonable time aher the claim, dispute or other maccer in question has arisen. In no event shall the demand for arbicraaon be made aher the date when insdtution of legal or equitable praceedings based on such claim, dispute or other matter in quesdon would be barred by the applicable statutes of limiiadons. 7.3 No arbitration arising out of or relating to this Agreement shall include, by consoljsiation, joinder or in any other manner, an additional person or entity not a party to this Agreement, � � B141-1987 6 � AIA DOCUMENT 8141 • OWNER-ARCHITECT AGREEMENT � FOURTEENI'H EDITION • AIA� •�01987 THE AMERICAN INST[TUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHfNGTON, D.C. 2000( the specific information considered by the Owner to be confi- denua! or proprietary. The Owner shall provide professional credit for the Architect on the construction sign and in the pro- motional materials for the Project. ARTICLE 10 PAYMENTS TO THE ARCHITECT 10.1 DIRECT PERSONNEL EXPENSE 10.1.1 Direct Personnel Expense is defined as the direct salaries of the Archi[ect's personnel engaged on the Project and the ponion of the cost of [heir mandatory and customary con- tributions and henefits related thereto, such as employment taxes and other statutory employee beneFits, insurance, sick leave, holidays, vacations, pensions and similar contributions and benefits. 10.2 REIMBURSABLE DCPENSES 10.2.1 Reimbursable Expenses are in addition to compensa- tion for Basic and Additional Services and include expenses incurred by the Architect and Architect's employees and con- sultants in the interest of the Project, as identified in the follow- ing Clauses. . 10.2.1.1 Expense of transportation in connecdon with the Project; expenses in connection with authorized out-of-town travel; long-distance communirations; and fees paid for secur- ing approval of authorities having jurisdiction over the Project. 10.2.1.2 Expense of reproducdons, poscage and handling of Drawings, Specifications and other documents. 10.2.1.3 If authorized in advance by the Owner, e�cpense of overtime work requiring higher than regular rates. 10.2.1.4 Expense of renderings, models and mock-ups requested by the Owner. 10.2.1.5 Expense of additional insurance coverage or limits, including proFessional liabilicy insurance, reques[ed by the Owner in excess of that normally carried by the Architect and Architect's consultanu. 10.2.1.6 Expense of computer-aided design and drahing equipmenc time when used in connecdon with the Project. 10.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES 10.3.1 An initial payment as set forth in Paragraph 11.1 is the minimum payment under this Agreement. 10.3.2 Subsequent payments for Basic Services shall be made monthly and, where applicable, shall be in proporcion to ser- vices performed within each phase of service, on the basis set fonh in Subparagraph 11.2.2. 10.3.3 IF and to the extent that [he time initially established in Subparagraph 11.5.1 of this Agreement is exceeded or extended through no fault of the Architect, compensadon for any ser- vices rendered during the additional period of time shall be computed in the manner set forth in Subparagraph 11.3.2. 10.3.4 When compensation is based on a percentage of Con- struction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for those ponions of the Project shall be payable to the extent services are per- formed on those portions, in accordance with the schedule set for[h in Subparagraph 11.2.2, based on (1) the lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is received, the most recent preliminary estimate of Construction Cost or detailed estimate of Construcdon Cost for such por- tions of the Project. 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES 10.4.1 Payments on account of the Architect's Additional Services and for Reimbursable Expenses shall be made monthly upon presentation of the Architect's statement of services ren- dered or expenses incurred. 10.5 PAYMENTS WITHHELD 10.5.1 No deducdons shall be made from the Architect's com- pensadon on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the Architect has been found to be liable. 10.6 ARCHITECT'S ACCOUNTING RECORDS 10.6.1 Records of Reimbursable Expenses and expenses per- taining to Additional Services and services performed on the basis of a multiple of Direct Personnel Expense shall be avail- able to the Owner or the Owner's authorized representative ac mutually convenient times. ARTICLE 11 BASIS OF COMPENSATION The Owner shall compensa[e the Architect as follows: 11.1 AN INITIAL PAYMENT of none Dollars (8 shall be made upon execudon of this Agreement and credited to the Owner's account at fina( payment. 11.2 BASIC COMPENSATION 11.2.1 FOR BASIC SERVICES, as described in Article 2, and any other services included in Anicle 12 as pan of Basic Services, Basic Compensation shall be computed as follows: (Insert basis oj compensation, including stipulated sums, multipies or percentages, and identijy phases to which particular methods oj compensation apply, if necessary.) Lump Sum Fee: Schematic Design $3,900 Con�truction�,Documents $4,600 x Tota1'Fee $8,500 AIA DQCUMENT 8141 • OWNER-ARCHITECT AGREEMENT • FOURTEENTH EDITION • AfA� • OO 1987 THE AMERICAN !NS'CITUTE OF ARCH[TECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 2000G B141-� 9H% S ' M �� % N 't 1.5.8 The rates and muitiples set forth for Additianai Services shall be annuaUy adjusted in accordance with normai sala � review practices of the Archicecc. 1 } ARTtCLE 12 � � OTHER CONDlTfQNS QFt SERYlCES � (/nsert descriptiorrs oj oJher servites, identtfy Add(ttpna! Seru�ces rnduded mitbia BasiC COmpenSallon artd modljications t0 the payment and compensaf � n terrru . JnUuded in tbis Agreement.) 12.1.1 All architectural services beyond the Canstruction Dacument Phase will be on a reqnest bas:is and provided at our standard hourly rates. 12.1.2 A. The soil is adequate for the proposed building. B. The site uti.lities sha31 be braught ta the buiiding by others and are adequate. If not, the Owner shall retain a consultant to provide the � necessary engineering servz:ces for a system ta accc�moda�e 'the buildings. Such work will be an additional service if provided witfiin the scope of. this agreemeint. 12.1.3 A, The construction costs budgeted by the city for the strezctures �s $b0,000 to $70,000 range. B. The consCruction costs will not include the architects fee, the �itys administration casts ar ather ancillary costs. C. The Architect shall have the right to make decisions regarding materials, building sys�ems and.other architec�Cural elements to meet the 6wners budget requirements. � � # Ti2is Agreement entered into as of the day and year first written abave. C�� {Signature) City o� Mendata Heights ' (Printed name anrt title) �� 4 Keith Sjoqui: (Printed name and title) t, AIA — Partner 111A Q4CUMENi Bf41 • t7WNEB-ARCiiITECT AGREEMENT • FOURTEENTH EDITIOtV • AIA� • 01987 � 'fHE AMERIChi3 INSTITUTfi OF ARCHITEGTS, i73S NEW YC3FtK AVENUE, N.W., WASH[iVGTON, t7.C. 20006 Bi 41-� JS%� � O CITY OF MENDOTA HE2GHTS � January 3, 1992 TO: Mayor, City Council and City Administrator FROM: James E. Daniel n Public Warks Di SUBJECT: Purchase of Taro Snow Blawer and Cab DISCUSSION• Last meeting Cauncil authorized staff to receive bids for� the purchase of a new snow b2ower and cab attachment for the large Toro mawer. Upon investigatian we di�covered that anly the manufacturer, Minnesota Toro Incorpora�ed (MTI) sells this equip- ment, consequently we were anly able to receive one bid. The � e�timated budgeted price far the equipment was $15,000. RECOMMENDATI4N• Purchasing �his equipment from th� manufaaturer of the � equipment should result in as low a bid as possible {as opposed ta purchasing it from a distributor). The 1992 Parks and Recre'a- tion budget included $15,000 for the purchase af this equipment`'. I recommend that Council award a purchase order ta MTI for � $14,254 for the purchase of a Toro snow blawer and cab (see attached bid}. ACTI4N RE4UIRED• If Council desires to implement the recommendatian they i shauld pass a motion awarding a purahase arder to MTI for $14,254 to purchase a snaw blower and cab attachmen� for the City's large Toro mawer. i JED:dfw � ��� � � DISTRIBUTING CO. 2 January 7.992 City of Mendota Heights 2431 S. Lexington Mendot� Heights, MN 55120 Attn: Terry Bloom Dear Terry: Following is the information that you hve requested. 1 Blower - Two Stage for 580-D 1 Front PTO Conversion Kit $14,254.00 1 Cab - Complete W/Wiper-Heater, Defroster Fan, Std. Unit, A.C. Installed Equipment would be supplied with Manufacturer's One Year Limited Warranty. If you have any questions, please do not hesitate to call. Regards, Jim Tisland Commercial Sales JT: BG: da cc: Ed Zylka 14900 Twenty-first Avenue North • Plymouth, Minnesota 55447-4655 • Phone (612) 475-2200 • Fax (612) 475-0351 \ . � � I CITY OF MENDOTA HEIGHTS t � MEMO � . January 3, 1992 TO: Mayor, City Council, City Administrator FROM: Kathleen M. Swanson City Clerk SUBJECT: Purchase of Laser Printer INFORMATION The 1992 budget envisions purchase of a new laser printer;to be attached the computer network. The current laser printer is several years old and is in need of replacement. ` DISCUSSION The dependability and capabilities of the primary printer� are essential to the computer network. For this reason, we would like to purchase a replacement printer as soon as possible. �I have therefore recently sent requests to all of the local suppliers of Hewlett Packard laser printers to submit written quotations for a Hewlett Packard Laserjet IIISi. We have received responses from six vendors. The lowest � quotation was submitted by Cedar Computer Center, Inc., of Bloomington. Their quoted price for a Hewlett Packard Laserjet� IIISi with 8mb of inemory, envelope feeder and duplexing is � $4,710, plus the cost of a cable and installation of the enveloj feeder (approximately $125 total). The amount budgeted for a n� printer is $5,000. RECOMMENDATION �e I recommend that Council authorize issuance of a purchase � order to Cedar Computer Center, Inc., for a Hewlett Packard Laserjet IIISi printer with 8 mb of inemory, power envelope feeder and duplexing unit. � ACTION REQUIRED � � If Council concurs in the recommendation, it should pass a� motion authorizing issuance of a purchase order to Cedar Computer Center, Inc., for a Hewlett Packard Laserjet IIISi printer with; options recommended by staff, for a cost not to exceed $4,850. � � LZST OF GONTR.ACTORS TO BE APPROVED BY CITY COUNCIL January 7, 1992 Asphalt License Pine Bend Paving, Inc. Masonrv Licenses Andretta Brathers Concrete & Masanry Arcade Concrete Con�truction Boettcher, Mike-Construction D& S Cement Ca., Inc. Dahn Builder�, Tnc. Keileher Const., Inc. Londan Brick Siman Brothers Cement Co. Viking Cancrete & Mas., Inc. Wayne Concrete Co., Inc. Excavatinq Licenses Balander, Carl-& Sons Co. Carlson �ewer Ca., Inc. Danner Landscaping & Sales, Inc. Kuper Excavating Company Lakeside Plmb. & Htg.r Znc. LeRoux Excavating, Inc. Nova-Frast, Tnc« Plymouth Plumbing, Inc. Rumpca Sewer & Water, Inc. Sun Excavating, 3nc. United Water & Sewer Co. Weierke Trenching & Exc. Co. Gas Pipinc�Licenses Apalla Iieating & Vent. Corp. Binder, A.-& Son Baehm xeating Co. Burns�ville Htg. & A/C Controlled Air Centraire, Inc. Egan & Sons Co. Five Star Plumbing, Inc. Flare Heating & A/C Fredrick�on Htg. & A/C, Inc. Genz-Ryan Plmb. & Htg. Co. Harris Mechanical Hinding Htg. & A/C, Tnc. Horwitz, Inc. Sudkins Htg. & A/C, Inc. Metrapolitan Mech. Cant., Inc. Northern Air Corp. Riccar Heating Ron's Mechanical., Inc. Sedgwick Htg. & A/C Co. Lawrence Sign, Inc. Suburban Lighting, Inc� Rubbish Hauler License� Action Disposal � Krupenny & Sons Dispasal Mendota Heights Rubbish BFTJWoodlake � Cigarette Licenses Fina Serve, Inc. Mendota Country Club Snyder's Drug Store Gas Piping Licenses Continued Snell Mechanical, Inc. Twin City Furnace Co., Inc. Valley Aire, Inc. Vogt, Fred-& Company General Contractor Licenses Alside (Siding Installation) Automatic Sprinkler Corp. (Fire Protection Installation) Brin Northwestern Glass Co. (Commercial Window & Door Install.) Determan Welding & Tank Service (Tank Removal) Falcon Fire Protection, Inc. (Fire Protection Installation) Independent Fire Protection, Inc. (Fire Protection Installation) Industrial Sprinkler Corp. of MN (Fire Protection Installation) HI�i Erectors, Inc. (Commercial Steel Erection) K& N Construction, Inc. (Framing Carpenter) Klatte, Peter-Brick & Stone (Fireplace Installation) McGough Construction Co., Inc. (Commercial Const.) McPhillips Bros. Roofing Co. (Roofing) Olsen Fire Protection, Inc. (Fire Protection Installation) Ryan Construction (Commercial Const.) Schindler Elevator Corp. (Elevator Installation) Single-Ply Systems, Inc. (Commercial Roofing) Superior Roofing, Inc. (Roofing) Viking Automatic Sprinkler Co. (Fire Protection Installation) Western States Fire Protection Co. (Fire Protection Installation) Heating & A�C Licenses Air Conditioning Associates, Inc. Apollo Heating & Vent. Corp. Binder, A.-& Son Boehm's, Inc. Burnsville Htg. & A/C, Inc. Controlled Air, Inc. Flare Htg. & A/C, Inc. Fredrickson Htg. & A/C, Inc. Genz-Ryan Plmb. & Htg. Co. Harris Mechanical Cont. Co. Horwitz, Inc. Judkins Htg. & A/C, Inc. Metropolitan Mech. Cont., Inc. Red Wing Htg. & A/C Riccar Heating Sedgwick Htg. & A/C Snelling Co. (The) Snell Mechanical, Inc. Twin City Furnace Co., Inc. Valley Aire, Inc. Vogt, Fred-& Company Wenzel Heating & A/C Plaster/Stucco Drywall License Berg Drywall, Inc. 1 t � i t r _-_...�... -•.- _ ..-........z� .•.--_..,...Y...,t�...-.r.-�, � � . . ' , � <•L ' _ '__ - ,., �: _ .._ _ , � ' : C+''�' � . ; _ _ ;i.r . � , . . , . x.. ;,s ^ „';` . .� , - ' ��: � . � � .. . , . }� . _ , _ ` ' tr . . . . .:l� � �} ^ . - - _ , . � �, - :;n�`:+,^„'. � . , ` .}� �#, - . .. . , i t?�'� • w • • . 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A - �. � , ':;\•• �+t;._ .,�. ' s>i . _ _ _ ' _ ' "-'`:.*. _ _ . -- . '.V\^ �\� . ,''• � . ' �. . _ ,. , Januazy 7, 1992 . .... . ,....,..--�...-.,.� ....�.- «...-,.��.«., �.y ,.,....-.<........__.... ., .. ...._.�..,�:.......-�, ,,...d=�.. ....--r..`.,.... _—___._,yti.� .^t ' 2Y?: FidiJOT 8RC�1 �.Ztij L'fliS7lCZ.I CLAZMS L£ST SUMMARY: 2`otaZ. CZa+ma Si9nificant Claimc Board Water C W 6oule Med Center MWCC N WA�gzegate $ 250,673 Const & Servtce 2D,SZ8 impr 18,845 health ins 21,182 sewer a22arge 43,527 iae rock 2,262 : x _ � ..,..e . •� � ... . .�k., . ,_.. t _ �':�:'� :?"p-�.,°t+�._.-., �t+-,. -� ., ' � US1iISU3.Z CZ8.7nL^s , , , - Barr Engr ., � , . , , ' Storm swere studg , ' 9,634 " � . . Rehrig Pacifice . reag�2e bins �- 5,4Z5 , . ' - _ ' � �,�6..�,,�? 't: ;�_, - :,�,. ' ' .:_ ' � ` ,; �.r.=' ��, . ,. �.tt. '�'„ %'?'. ..1 � + � Pt - '�;i'�•�'`.�{ •. 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Past Office ' I3427 274.72 21Cnuth 13428 35.Op U of M ' .L81,001.8� • � . - . 4� G.T. 332,674.06 . ,. . � , . . . . . .. , , ... k;. _, .. . .. . t � seminar regr fire payro2l axp re.imb wead cutting exp reimb N 3 91=3 exp reimb Z2JI3 payra2 22/Z3 payroYl ftre dept regr 11/29 payroll 12/13 payroll 12113 w/h Z2J13 sit 12/I3 payroll exp reimb tuit reimb Re John Boland fire dept 221Z3 payro2Z DeF sva 12/13 gayroll Re: XuZ2ander cZathing aZ2ow 22/27 payrol,Z Iz127 w/h 12/27 sit 22/27 payrol sewer b1Z2s exp raimb regr Xaiser � —•-•.------------�-----_._ _---------�_ .._ _.. _._:--�_.� CITY OF MENDOTA HEIGHTS MEMO January 7, 1992 , TOz Maygr, City Counczl and City Adminis ra FROM: Klaytan Eckles Civil Engineer SUBJECT: IIearing on Easement and R.O.W. Vacation INTRODUCTION: As par� of the Furlong project, easements had to be acquired. 2n the negotiations it was �'ound that an existing easement and existing right-of-way (R.O.W.) were nat needed for the project and the adjoining property owners requested that the excess easement and R.O.W. be vacated as part af our settlement for acquisition of the required easements. DISCUSSIt�N• The existing easement proposed for vaoation is an easement that was acquired about 10 years ago on the Schwartz property (Lot 1 Black 4} located at the end of Kendan Lane. The easement was acquired in case a utility project was ever constructed. The easement was grossly oversized because the precise location af the proposed�sewer wasn't known. Unfortunately, this overly large easement did not accommodate the final raute chasen for the sewer. Therefore, a different easement was needed. � Staff agreed to exchange easements as a settlement with the awner. The owner agreed to "swap" easements, so this vacation is simply the �'ulfillment of that agreement, There is no conceivable use for the easement proposed �or vacation so the loss of a.t should be of no consequence. The other vacation on the hearing tonight is for street right-of--way. During the design of the projeet and easement preparation a serious error was discovered on the Tousignant propert�r at the end of Furlong Avenue. Apparently, the original surveyor made a 4o foot error an his lat survey. This error put the Tousi.gnant hause literally an City right-of-way! An easement was needed across the Tousignant property and the R.O.W. in question was �arving na purpose far the City {the Tousignant driveway, frant yard and a corner oi the house are all on C3.ty R.O.W.}. Therefare, an agreement was worked out whereby in exchange �or the required utility easement a portion o� the excess Furlong R.O.W. would be vacated. The attached drawing shows that portion proposed for vacation. This vacation would put the Tousignant house in compliance with minimum setback requirements. RECOMMENDATION• In that neither the Schwartz utility easement nor the Tousignant R.O.W. serve any public function and none is envisioned in the future, and given the negotiations for utility easement rights which staff has completed, staff recommends Council pass resolutions vacating the easement and right-of-way described in the attached documents. ACTION REQUIRED: If Council concurs with staff's recommendation, should pass a motion adopting Resolution No. 91- , APPROVING VACATION OF A DRAINAGE AND UTILITY EASEMENT Resolution No. 91- , RESOLUTION APPROVING VACATION RIGHT-OF-WAY. KHE:mlk Council RESOLUTION and OF A STREET , __.,_, � ,• � . � � � . � Y ' � . t � �y �� ��� t • _����^� �� 0 d '�`'� ..Fop-. .___ ._ ..._._ � t t . • J `. . 1 ' ' �a:�`€ � � . f • .. � . 1 .. t �'�'G�';;p .�Z�•. i..�,. 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C �M . .. . v� � O� , � � ' � •� � � . . � � , � �- � . , � � 0 � ,� � � ,a , .; , , .�\ _ . -_�E ; \, ♦ j , �� w • � s ��`�'`� �_ .:f� "'?� ��.. .� . � � �. .� � � -�-N b N-� I Sn Q� /voi..l�aQb' S'�jNr��ynj � >i�o�$' i .� c^�� s�� 9 �os1 iQQd s9No�vn� , � �o�S' /I �07 ,� � �?�Hd 1..5! �.>:= �>9 .�1/ vtn H �37Jt/� :�'�`I {. M�o.� � � I �'r? /v >'/i ; � � �� ` . I `�i''o � ��� � City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 91- RESOLUTION APPROVING VACATION OF A DRAINAGE AND UTILITY EASEMENT WHEREAS, the City of Mendota Heights is the current record owner of a drainage and utility easement as described as follows; Description of that portion of Lot 1, Block 4, Furlong Addition, lying in the Northwest Quarter (NW 1/4) of Section 34, Township 28 North, Range 23 West, Dakota County, Minnesota to be vacated of a permanent drainage and utility easement. The East 100 feet of said Lot 1, except the North 50 feet of said Lot 1, that portion of said Lot 1 which lies between the herein- after described "Line X" and a line parallel and twenty (20) feet easterly when measured at right angles to said "Line X". Line X: A line connecting a point on the south property line 121 feet east of the southwest corner, to a point on the north property line 60 feet west of the northeast corner. WHEREAS, a notice of hearing on said vacation has been duly published and posted more than two weeks before the date scheduled for the hearing on said vacation, all in accordance with the applicable Minne- sota Statutes; and WHEREAS, a public hearing was held on said vacation on January 7, 1992, at 8:00 o'clock P.M. or as soon as possible thereafter, at the City Hall of the City of Mendota Heights; and WHEREAS, the City Council then proceeded to hear all persons interest- ed in said vacation and all persons were afforded an opportunity to present their views and objections to the granting of said petition. NOW THEREFORE, IT IS IiEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the vacation of the drainage and utility easement described above, situated in the City of Mendota Heights, is in the best interest of the public and the City, and is not detri- mental to the health, safety and welfare of the community. 2. That the City Clerk be and is hereby authorized and directed to prepare and present to the proper Dakota County officials a notice of completion of these vacation proceedings, all in ac- cordance with the applicable Minnesota Statutes.� .. .t• A�opted by the City Council of the City of Mendota Heights this 7th day of Janaury, 1992. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk - J ' �. • i City of Mendota Heights Dakota County, Minnesota RESOLUTION NO 91- RESOLUTION APPROVING VACATION OF A STREET RIGHT-OF-WAY WHEREAS, the City of Mendota Heights is the current record owner of a street right-of-way as described as follows; and PARCSL A Description of that part of Furlong Avenue to be vacated that lies southerly of Lot 11, Block 2, Furlongs Addition, Section 34, Township 28 North, Range 23 West, according to the recorded plat thereof on file in the office of the County Recorder, Dakota County, Minnesota, described as follows: That portion of the Furlong Avenue right-of-way lying north of the following described line: A line connecting, the southwest corner of said Lot 11, Block 2, Furlong Addition, with the southeast corner of said Lot 11. PARCEL B Description of that part of Furlong Avenue to be vacated that lies northerly of Lot 1, Block 3, Furlongs Addition, Section 34, Township 28 North, Range 23 West, according to the recorded plat thereof on file in the office of the County Recorder, Dakota County, Minnesota, described as follows: That portion of the Furlong Avenue right-of-way, except for that portion described as Parcel A above, lying east of the following described line: Beginning at the southwest corner of said Lot 1, Block 3, Fur- longs Addition; thence on an assumed bearing of North along the westerly lot line of said Lot 1, a distance of 192.6 feet. Reserving unto the Ci.ty of Mendota Heights an easement for drain- age and utility purposes that part of Furlong Avenue that lies 20 feet north when measured at right angles to the following de- scribed line: Commencing from the southwest corner of said Lot 1; thence on an assumed bearing of North along the westerly line of said Lot 1, a distance of 152.6 feet to a point of beginning; thence East a distance of 70 feet. WHEREAS, a notice of hearing on said vacation has been duly published and posted more than two weeks before the date scheduled for the :� . "'�earing an said vacation, al1 in accordance with the applicable Minne- sota Statutes; and WHiEREAS, a public hearing was he2d on said vacation on January 7, 1992, at 8:00 o'clock P,M. or as soan as passible thereafter, at the City Hall of the City of Mendota Height�r and WHEREAS, the City Council then proceeded ta hear all persons interest- ed in said vaca�ion and ali persans were affarded an opportunity to present their views and abjections �o the granting of �aid petitian. NOW THEREFORE, IT IS HEREBY RES4LVED by the City Cauncil of the City af Mendota Heights� Minnesotar as follaws: 1. That the vacation of the street right-of-way described above, situated in the City of Mendata Heights, is in the best interest of the public and the City, and is not detri- mental to the health, safety and welfare of the cammunity. 2. That the above described street right-af-way be and the same is hereby vacated reserving from said vacation utility easement as described above. 3. That the City Clerk be and is hereby authorized and directed to prepare and pr�sent ta the proper Dakota Caunty officials a notice o£ campletion of these vacation proceedings, al1 in acaordance with the applicable Minnesota Statutes. Adopted by the City Council of the City af Mendota Heights this 21st day of Navember, I989. CITY COUNCIL CITY OF MENDOTA IiEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk CITY OF MENDOTA HEIGHTS MEMO � January 3, 1992 To: Mayor, City Council and City Administrator FROM: James E. Danie so Public Works Di r SUBJECT: Tractor/Loader/Backhoe Bids DISCUSSION• At their November 3, 1991 meeting Council authorized the advertisement for bids for the purchase of a new tractor/loader/backhoe. Staff advertised for and opened bids on January 3, 1992. We received bids from Ford, John Deere and Case. The Ford and Case bids were within $1,000 of each other, $40,999 and $41,850. We are currently evaluating the differences in the two pieces of equipment and will have a recommendation before Council for an award on Tuesday evening. ACTION REQUIRED: Information only. JED: dfw 0 � TO: FROM: CITY OF MENDOTA HEIGHTS MEMO Mayor, City Council and City Administrator SUBJECT: James E. Daniels n Public Works Direc Loader/Backhoe Purchase DISCUSSION• January 6, 1992 Bids were opened on January 3, 1992 for the purchase of a re- placement loader/backhoe for the Street Department. The specifica- tions for the backhoe were developed to be similar to the Case backhoe we now own. Bids were received as follows: Su�plier Case (1992 Model) � Case (1991 Model) Ford (1992 Model) Ford (1991 Model) John Deere (1992 Model) Base Bid $46,900 $43,300 $44,900 $44,599 $54,914.10 Trade In Credit $5,050 $5,050 $4,000 $4,000 $7,500.55 Extended Total 5 yr• Bid Warrantv $1,480 $43,330 $1,480 $39,730 $2,218 $2,218 $2,955 $43,118 $42,618 $50,369 The 1992 production models were called out in the bids as being deliverable in 60-120 days, however in talking to the salesmen, they all say that delivery of a new model could take as long as 6 months. The City's existing loader/backhoe is in extremely bad shape. The transmission only operates in 3rd and 4th gear right now. We need a loader for mixing and loading sand and salt for sanding streets, for removing snow from around fire hydrants, for cleaning up snow from cul-de-sacs etc. The loader is a vital piece of equipment for winter operations at the City. Because our existing loader is in such bad shape, we have ob- tained bids for a rental machine we could use in the event that ours breaks down. The low bid was for $5,000 per month. As part of this same line item we will still be purchasing a snow bucket (not available from the dealer) for approximately $3,000 at a later date. RECOMMENDATION• Because the City's existing loader/backhoe is in such bad shape that it could break down anytime and cause the City to then either spend money to repair that machine or rent a replacement, we recommend that Council authorize the purchase of the 1991 model 590 Turbo Case loader/backhoe. This machine would be available immediately. ACTION REQUIRED: If Council desires to implement the recommendation they should award the bid for the loader/backhoe to Case for its 1991 model for their low bid of $39,730. Funds for this purchase to come from Equip- ment Certificates which will be issued later this year. JED: dfw CITY OF MENDOTA HEIGHTS MEMO December 31, 1991 TO: Mayor, City Council, City Administrator FROM: Kathleen M. Swanson City Clerk SUBJECT: Appointment of Acting Mayor INFORMATION State statutes require several annual actions by the governing bodies of statutory cities. One of the required actions is the appointment of a Council member to serve as Acting Mayor during any absences of the Mayor. ACTION REQUIRED Council should take formal action to appoint one of its members as Acting Mayor for 1992. C tY.�- � u�� �. /' CITY OF MENDOTA HEIGHTS MEMO January 3, 1992 TO: Mayor, City Council and City Administrator FROM: James E. Danielson, Public Works Dire o SUBJECT: Designation of Health Officer for 1992 DISCUSSION Dr. Thaddeus Chao has once again agreed to serve, without compensation, as the City's Health Officer for 1992. Dr. Chao has been the City's Health Officer for many years and has been a valuable resource, assisting -fhe Code Enforcement Officers when needed, and administering Tetanus inoculations to City employees as needed. RECOMMENDATION It is my recommendation that the City Council appoint Dr. Thaddeus Chao as the City's Health Officer for 1992. ACTION REOUIRED If Council concurs with the recommendation, they should pass a motion appointing Dr. Thaddeus Chao, 783 Hokah Avenue, as the Health Officer for the City of Mendota Heights for 1992. JED:kkb 9 CITY OF MENDOTA HEIGHTS MEMO December 31, 1991 TO: Mayor, City Council, City Administrator FROM: Kathleen M. Swanson City Clerk SUBJECT: Designation of Official Newspaper INTRODUCTION One action required of Council at its annual meeting is the designation of an official City newspaper for the year. Only the Sun-Current has submitted a request for designation. DISCUSSION The rates quoted for legal publications in the attached letter are in accordance with limits established by State statute. The Sun-Current, published by Minnesota Sun Publications, meets statutory requirements for designation as the official paper. Its legal department has been cooperative over their many years as the official paper of the City. RECOMMENDATION I recommend that Council designate the Sun-Current as the City's official newspaper for 1992. ACTION REQUIRED If Council concurs in the recommendation, it should pass a motion to designate the Sun-Current as the City's official newspaper for 1992. • ,' � .. �'y • `+ , • •-, � • 'I • ' ' ; + `,' <�t• . � " i ' �: .. • ' ' , �.•� ' .i :�'y' � , , +! .. .: ' . �s'>�' � �.' . �"' �•" !' '• 'r � i •.� . i:� . . ._ `' . '{' • ' i\', . .. 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'•We��are ';�oriored���ar�d pleased:;to���se;rve��yoti :�ar`id���,l"ook .;forward , , ,, � ' �to:�,�a�;�mutuall � �ben�'e.'fiaial°�= workin .�r�lationshi �;ii.`th�' t1Y'e�:;'cit" ''�`;ofz'.•Meridota ' a y. . : _ - _ g;:: _.,,P"::.. _ v.. y=` _ _ - •- � � ;Hei' lits. _ .. t,:. ,�. �,�r;:,� :�. - �,; � . g. � . ���.� �'�;; . ... �,_ � . w. � .'�. ?� • .� ,' ,5 t'�`a ' _ . ,� ... , , , ':� , `.y� - , ' �,.: •< ' _ . . _, � �� . ' •�1; ' :. '':� � �F•._, ' . . � �t . 1.`' 1,��'J�.�.�� f� :i. ,t.. , _ � J . �Si-ricere�l .-,, '_:� ��� - ��'. �,� �x::�" - �t%:-;.:,`. :r1' _ , . ''' •:"`y, '1.5'`s.N, - i.i_ - • �1 _.t .�' •. :i',�` . . J�� '•� `� �,.' �4' ' �•^" ,,- ' � • , ;�e.� '_( s .,`� . ,f . . -y' �� d' - ~;.`j . �'�(, .. ' ' . _//�� i : •`` ':.i�: � �♦l Y : 7. ; - .. ' k'i . • i � .. ' � � . • (// '',1 . ` � �_• L. � . s '1 . .. � nrf `� •{�� . � � • C �y x - . ' .� � '�Z• .. � . � ♦. ' � .. . �y� �` . ' • `,1 ':.1.�, ' . •ti � . _ . Greg� P� . �cin'. ,. � ' , �,�;` - . • ., � � i�': �- � . , ,, ,�; • {, . ;; : =�; : .: � • `.� .>'>'." ` : .: � � • Gerieral .�Manager :Sales ., , , _ �= �- �;�,= �;' - � - . . . %y,: ,A, . . . . . . -., :. • ,: . ` -. `;.>.::, . ,:., -. � -_. ;; �:,. - _ . . :Bloomington�Office:7831:�East�Bush?Lake,Road-.�`•Bloomington,;MN°:55439�•:,Pli: t6'12),896-470,0�� p� _ �` . � - . • . <.,- . . ; ., ,. .` - .Y'•� .. . .. ,�; : , . - `� '�:= , ": . - . . • , • . , - ; . .. ? • . ; • . , ' � . .. - � * ' .. , : , . , . , � "_ , . y .'�.' ,.� :. � '�, • ' . � CITY OF MENDOTA HEIGHTS MEMO January 7, 1992 TO: Mayor, City Council, City Adminis� r FROM: Kathleen M. Swanson City Clerk SUBJECT: Board of Review Meeting INTRODUCTION We have received notification from the Dakota County Assessor of the date and time designated for the city's 1992 Board of Review meeting. Confirmation of the Board of Review date must be made to the Assessor's office by January 15th. INFORMATION The Assessor has designated the Mendota Heights Board of Review to be conducted at 7:30 P.M. on Thursday, April 2nd. If Council is desirous of conducting the Review Board as part of a regular agenda, as has been done occasionally in the past, the Review Board can be held on April 21st. The Assessor's staff does not anticipate a large turnout for the Review Board as there were no material changes in property values, so the logistics (space needs for the Assessor's staff to review individual property information with residents) should not be a significant problem. If it is Council's desire to conduct both meetings on the same evening, it would be appropriate to schedule the Review Board at 7:00, and open the regular meeting at 7:30 P.M. RECOMMENDATION I recommend that Council discuss the options and schedule the annual Board of Review for one of the two dates. ACTION REQUIRED Council should pass a motion to schedule the Board of Review for/ either 7:30 P.M. on Thursday, April 2, 1992 or for 7:00 P.M. on✓Tuesday, April 21, 1992. CITY OF MENDOTA HEIGHTS MEMO December 31, 1991 T0: Mayor, City Council and City Administrator FROM: James E. Danielson Public Works Direct SUBJECT: Mn/DOT Land Purchase Offer BACKGROUND• At their December 3rd meeting Council considered two offers from Mn/DOT for slope and land acquisition along Trunk Highway 55. Council accepted both offers, however Parcel 207 was for land acquisition for a frontage road that will ultimately be returned to the City. At that meeting I was not sure whether or not that road had curb and gutter and Council accepted Mn/DOT's offer contingient upon the road having curb and gutter. Upon checking with Mn/DOT I found that they did not intend to install curb and gutter on the road. They feel that the road is little more than a long driveway for two homes. Their design is for a 24 foot wide bituminous surface with 3 foot wide gravel shoul- ders. This frontage road will be an 800 foot long street with a cul-de-sac. To add curb and gutter would also require adding a storm sewer system, which would greatly increase the cost of the road. Mn/DOT will only add the curb and gutter and storm sewer system if the City is willing to pay for it. RECOMMENDATION• Because of the high cost for curb I recommend that we accept the State's Parcel 207 without requiring curb and ACTION REQUIRED: and gutter and storm sewer offer for purchase of gutter. If Council desires to implement the recommendation they should pass a motion removing the requirement for curb and gutter and authorizing the Mayor and Clerk to execute the required documents. JED:dfw \ "� Z:u. .. 216.000 -i� , � , •' .. -.I_ 'lIL�INIU \\ , � . � $ � � , . � %� i ��• —' _ _O� _ � �i � ��k > m tSAH 31 tPILOT RN00 RD.I "IS ��� Q� , E ACACIA 91V0. �5 �----------------- / .. . ,, ------=---� . _� ' C9AH 31 <SECTION LINE)— � CSAN 31- � � � ^ ' ` ------ —'-----------�—� ---� ' -� � �\ �...,. ,�� i ��\1 0 � \\�� ���� � � � I o o ��\ ..��o• � I � � ��\ ,a'i �I \ CSAH 71 P.O.T. !11•TO.SE� I I I� \\� �' ACACIA BLVD. AED.'P.O.T. 90•6T.73 I I � � � � I ` I / `\ � _�i I �`� /, �V/ � � /� \��_----��4 � ;i . ; � � 216.500 g r ^—_ �\ �1 1 � � � 1 \\ �\ � I \ � ACACI� BIVD. P.O.T. ��j4.96• �tttss no,�.n,r. �9. .e� /�� __�� /� � / �---_.� .- � tI6.500 --F- .� w tR�%� � /�: • � � � �( � � ACCCSS R0. �` .` o, , ��._ �- �Q —�\ 'R /-� i `` .i / � / �,�.,°'a,".s�c �� �i yp ( � / � � so- � _�-- , = �^-"'"" y :2 ,_-� ��-rX,�� v _ � _,.r� ,,,..i ,,.��' �_.._1 �. � ,� � � �— � �---��+ �� � �i ' /�// PLAN L D(lA1NAGC CONSTIlUC110N SuCCT ��� _^,�_���' �� St4tA ProJ J NO.190l-113<iH t3•11T)ETC. Sheet NO. of $h@et �---.• •--._._._. . .._.--y---•--.. ....__ ._._...•.-- . CITY OF MENDOTA HEIGHTS MEMO January 3, 1992 TO: Mayor and City Council FROM: Kevin Batchelder, Administrative Assis SUBJECT: Air Noise Mitigation Part 150 Program At the November 19, 1991 City Council meeting, the Council was briefed on the upcoming Air Noise Mitigation Part 150 Program. The Council discussed the air noise mitigation options and directed staff to provide more information about available options including a sound insulation program, a purchase guarantee program and a land acquisition program. (See attached colored handouts that provide specific descriptions of the sound insulation program, the land acquisition program and the purchase guarantee program.) In applying for Part 150 Program monies, the MAC is asking each community involved to determine their own priorities and schedules for the use of the money that will be available. City Council needs to determine Mendota Heights' program priorities before the end of January, in anticipation of participating in Part 150 funding for areas within the LDN 65 in Mendota Heights. In determining priorities, Council has the alternative of deciding on January 7th or waiting until January 21st wlien the City could conduct a public hearing with affected residents to determine priorities. Mr. Steve Vecchi, Manager of Environmental Affairs at MAC, would be available to meet with residents and City Council at that meeting. DISCIISSION In the report submitted at the November 19th meeting, City Administrator Tom Lawell had suggested three alternatives for City action that would address air noise mitigation for Mendota Heights under the guidelines for the Part 150 Program. They are: 1. Utilize funds received each year to sound insulate as many homes as possible. The MAC estimates each sound mitigation package will cost between $15,000 and $25,000. Thus, in 1992 we would be able to insulate 6 to 10 homes. Some type of prioritization system would have to be developed to chose who goes first. 2. Utilize the funds to voluntarily acquire eligible properties. Depending on costs, we would only be able to acquire 1 or 2 properties in 1992. In addition, we would again have to address the very difficult issue of prioritizing the incremental acquisition of homes in the Furlong Area. 3. Bank the funds for 1992 in anticipation of combining these funds with those received in future years. As the City's annual allocation increases, eventually a pool of money would be available to voluntarily acquire residential areas in total. DISCUSSION OF BACKGROIIND The following paragraphs are repeated from the November 14th memorandum to City Council on Air Noise Mitigation Part 150 Program as they provide relevant information that bears repeating for this important policy decision. The Part 150 funds are distributed annually by the FAA on a competitive basis to various airports around the nation. For those airports awarded Part 150 funds, various restrictions apply to the expenditures made under the program. The rules of the game, as dictated by the FAA, require that the funds be spent only within the LDN 65 Contour (see attached map) and that the funds be expended in strict accordance with a previously approved implementation plan. Over the past several months, the MAC has been working with the various Cities surrounding MSP to develop the implementation plan for 1992. Two educational workshops were hosted by the MAC at Sibley High School to inform eligible residents on the status of the Part 150 Program and surveys were conducted. Based on the needs identified, the MAC program has three basic components: 1. Sound Insulation Program 2. Purchase Guarantee Program 3. Land Acquisition Program Additional information on these three programs is attached (see colored pages). The use of any or all of the programs, and the prioritization of funding recipients within any of the programs, is left to the discretion of each individual City. FIINDING The most important issue surrounding the Part 150 Program is obviously the amount of money available to spend. Due to the competitive distribution, the specific dollar amount for MSP is unknown, but it is currently anticipated that the 1992 funds will be approximately $4 million. In 1993, the MAC has indicated they will apply to the FAA for approximately $10 million. The next issue which logically follows involves the distribution of these annual funds to each of the five eligible Cities: Minneapolis, Richfield, Bloomington, Eagan and Mendota Heights. Note that St. Paul is not an eligible City because it has no homes included within the LDN 65 Contour. Over the strenuous objections of Mendota Heights and Eagan, the chosen distribution formula is �heavily weighted towards the number of households located within the LDN 65 Contour. We were successful in arguing for a"base allocation" for each City prior to applying the household distribution percentage. To illustrate, in 1992 the approximate�,fund distribution will be as follows: Est. $4 Mill'ion Allocation � Percent of Contour Total Population Mpls. Bloom. 58.2 19.7 Mendota Richfield Hts. Eagan 18.6 2.3 1.2 Two Percent Alloc. 80,000 80,000 80,000 80,000 80,000 Alloc. of Baiance 2,095,200 709,200 669,600 82,800 43,200 Total City Alloc. $2,175,200 $789,200 $749,600 $162,800 $123,200 � Using a�similar distribution formula, and assuming the MAC is successful in its application for $10 million next year, in 1993 Mendota Heights will have available approximately $407,000. Thus, we as a City�are faced with the question, how should we spend our annual funding allotment to best address the noise mitigation problem? ; � In reviewing the attached LDN 65 Contour Map, it is clear that very few Mendota Heights neighborhoods are encompassed by the LDN 65 noise metric. Council has in the past discussed the short comings of the LDN measuring technique, and all Cities around MSP agree that the LDN is a poor yardstick for measuring the air noise problem. Nonetheless, the FAA still endorses the LDN metric, and since they are the agency "writing the check" under the Part 150 Program, LDN�65 is the accepted standard. I The most concentrated area encompassed by LDN 65 within Mendota Heights is the Furlong Addition, with some 34 dwelling units. Other scattered homes eligible for funding are located along Pilot Knob Road, Roger's Road, Lexington Avenue and Wagon Wheel Trail. IAs suggested earlier in the memo, City Council could conduct a publ.ic hearing at the January 21st meeting with affected residents and MAC representatives. 4 ACTION REOIIIRED By February the City will need to make application for Part 150 funds for 1992 and to set the direction of priorities for 1993 and beyond. 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