1992-06-161. Call to Order
2. Roll Call
3. Agenda Adoption
4.
5.
CITY OF MENDOTA HEIGHTS
DAROTA COUNTY, MINNESOTA
AGENDA
June 16, 1992 - 7s30 P.M.
Approval of May 18,
June 2,
June 9,
Consent Calendar
a.
b.
c.
d.
e.
f.
* l.
* m.
* n.
* o.
1992 Minutes
1992 Minutes
1992 Minutes
Acknowledgment of the Treasurer's Report for May.
Approval of Change Order No. 1 for Bridgeview Shores�
3rd Addition.
Approval of RESOLIITION NO. 92-35, Resolution Accepting
Work and Approving Final Payment for Improvement No. 86,
Project No. 4(Utilities - Furlong Addition and Adjacent
Areas ) .
Approval to Order the Preparation of Assessment Rolls
for Lennox, Bridgeview Shores 3rd Addition and Mendota
Woods - RLSOLIITION NO. 92-36.
Approval to Sell 1990 Squad Cars through the Minneapolis
Northstar Aucti:on.
Acceptance of,Resignation of Parks Commissioner Michael
Lundeen and Approval to Advertise for a Position on the
Parks and Recreation Commission.
Approval to Repair Copperfield Ponds Walking Trail.
Approval of Street Rehabilitation Policy.
Approval of the List of Contractors. '-
Approval of the List of Claims. -
Order Preparation of Feasibility Report - Arndt
Subdivision - RESOLIITION N0. 92-37.
Approve Completion of Probationary Period and Wage
Increase - John Boland, Public Works Maintenance Worker.
Approve Sale of Surplus Public Works Equipment.
Approval of RIySOLIIT20N N0. 92-38, Resolution Accepting
Work and Approving Final Payment for Improvement No. 86,
Proj ect No . 9I (Mendakota Community Park) .
Approve Seal Coat Bid Award.
End of Consent Calendar
6. Public Commeats
a�
7. IInfiaished and New Business
a. Discussion on Feasibility Report for London, Downing,
Brompton and Winston Street Reconstruction Project
RESOLIITION NO. 92-39
b. Discussion on Downtown Improvement Project.
8. Council Commeats
9 . Ad j ourn
0
CITY OF MENDOTA HEIGHTS
,I
MEMO ,
June 16, 1992
i
T0: Mayor and City Council .�
FROM: Tom Lawell, City Administ a
SUBJECT: Add On Agenda for June 16th Council Meeting
i
There are five new items added to the agenda (*).
i
3. Agenda Adoption '
It is recommended that Council adoptjthe revised agenda
printed on green paper. �
�
5k. Order Preparation of Feasibility Report - Arndt
Subdivision - RESOLUTION N0. 92-37
See attached memo and Resolution. �
51. Approve Completion of Probationary Period and Wacre
Increase - John Boland. Public Works Ma.intenance Worker
,
See attached memo. !
i �
5m. At�nrove Sale of Surplus Public Works'Equipment .
See attached memo. � �-
�
5n. A�proval of RESOLUTION N0. 92-38, Resolution Accepting Work
and Approving Final Payment for Improvement No. 86.
Project No. 9I (Mendakota Community Park) ,
See attached memo and Resolution. �
50. Approve Seal Coat Bid Award �
See attached memo.
MTL:kkb
CITY OF MENDOTA HEIGATS
DAKOTA COUNTY, MINNESOTA
AGENDA
June 16. 1992 - 7:30 P.M.
1. Call to Order
2. Roll Call
3.
4.
F�
Agenda Adoption
Approval of May 18,
June 2,
June 9,
Consent Calendar
1992 Minutes
1992 Minutes
1992 Minutes
a. Acknowledgment of the Treasurer's Report for May.
b. Approval of Change Order No. 1 for Bridgeview Shores
• 3rd Addition.
c. Approval of RESOLUT=ON NO. 92-35, Resolution Accepting
Work and Approving Final Payment for Improvement No. 86,
Project No. 4(Utilities - Furlong Addition and Adjacent
Areas ) .
d. Approval to Order the Preparation of Assessment Rolls
for Lennox, Bridgeview Shores 3rd Addition and Mendota
Woods - RESOLIITION NO. 92-36.
e. Approval to Sell 1990 Squad Cars through the Minneapolis
Northstar Auction.
f. Acceptance of Resignation of Parks Commissioner Michael
Lundeen and Approval to Advertise for a Position on the
Parks and Recreation Commission.
g. Approval to Repair Copperfield Ponda Walking Trail.
h. Approval of Street Reha.bilitation Policy.
i. Approval of the List of Contractors. ��
j. Approval of the List of Claims. -
Ead of Coasent Caleadar
6. Public Comments
7. IInfinished and New Business
a. Discussion on Feasibility Report for London, Downing,
Brompton and Winston Street Reconstruction Project
RESOLIITION NO. 92-37 �
b. Discussion on Downtown Improvement Project.
8. Coun.cil Comments
9. Adjoura
�
CITY OF MENDOTA Hi3IGHTS
DAKOTA COIINTY, biINNrsSOTA
Miautes of the �orkshop Meeting
City Council
Held Monday, May 18, 1992
Pursuant to due call and notice thereof, the Workshop Meeting of
the City Council was held at 7:10 o'clock p.m. at City Hall, 1101
Victoria Curve, Mendota Heights, Minnesota.
The following Council members were present: Mayor Mertensotto,
Councilmembers Cummins, Blesener, Smith and Koch. Also present
were City Administrator Tom Lawell, Public Works Director James
Danielson, Civil Engineer Klayton Eckles, Finance Director Larry
Shaughnessy, Administrative Assistant Kevin Batchelder and City
Planner John Uban.
DODD ROAD REALIGNN�NT
Mayor Mertensotto introduced John Uban, City Planner
consultant, to present the findings of a report completed
by Dahlgren, Shardlow and Uban entitled Proposal by
Minnesota Department of Transportation (MnDOT) to Realictn
Dodd Road through the Central Commercial Area dated May
15, 1992. .
Mr. Uban reviewed the history of the 1985 �Task Force
Report on the Central Commercial Area and its findings.
Mr. Uban discussed the goals of the 1985 report and
highlighted the six alternativea that the 1985 report had
proposed. Mr. Uban stated that north-south access and
pedestrian access are important community goals.
Mr. Uban presented three alternatives contained in the
report that were in response to the MnDOT proposal for
Dodd Road. -
The City Council discussed current city goals for
transportation access in the area, central commercial
access, visibility, future highway traffic patterns and
pedestrian access . The City Council discussed the use of
the Highway 149 Right-of-Way and the need for future
transportation uses in this area to determine if a public
interest is served, iri retaining this Right-of-Way.
Council Member Blesener stated that the City's priorities
are to provide the community with adequate north/south
traffic flow, to provide resident access to the highway
system and to provide safe pedestrian crossing.
The City Council considered the various design options.
The Council discussed future traffic projections for
Highway 110 at Dodd Road. The Council discussed MSA
�
Page 2
N�ty 18, 1992
funding for highway and street improvements.
The City Council was of a consensus that the Dodd Road
intersection with Highway 110 rema.in open, that a bridge
should be provided to cross Highway 110 and provide
access to the commercial center and that it allow for
future highway access. The City Council directed staff
to contact MnDOT about this design option and to discuss
the design with the owner of the Mendota Plaza and other
interested land owners in the area.
STREET REHABILITATION POLICY
At the Council workshop Klayton Eckles gave a
presentation for a possible Street
Rehabilitation/Reconstruction Plan. Council reaffirmed
that the objectives for the City are:
1. Encourage upgrade of rural streets to urban streets
2. Provide a plan for maintaining the City's
infrastructure for a long time period. �
Mr. Eckles presentation discussed a number of scenarios
which discussed different methods �for trying to encourage
the upgrade of rural streets by using City subsidy on the
cost of street upgrade.
The scenarios discusaed included�City subsidy levels
between 50-85� of the total cost to convert a street.
These levels of City subsidy would yield different levels
of acceptance by rural street property owners. The
estimated participation of the rural property owners in
a street conversion program ranged from approximately two
miles for a 50� subsidy to 17 miles for a 85� subsidy.
There are approximately 20 miles of streets in the City
that are not urban design. The City subsidy levels would
create minor to very gerious increases in annual tax levy
to implement these scenarios.
The City currently levies $50,000 per year for
infrastructure replacement. In addition to discussing
methods to encourage upgrading to urban design, Mr.
Eckles also discussed methods to insure that the existirig
urban streets are upgraded and ma.intained on a regular
basis.
After the presentation Council discussed the information
presented and had a number comments on possible
improvements to the policy. Council suggested that given
the effect on the City tax levy, the maximum acount the
.�
ADJOIIRN
City could� possibly subsidize would be 50% of the upgrade
COSt.
Another way to increase participation would be to adjust
the life of the assessment roll. Council suggested that
for a rural street that is just rehabilitated (rebuilt as
a rural street) only a 10 year assessment period be used.
A rural street that is upgraded to an urban design would
have an assessment period of 20 years. Council also
commented that rather than have residents petition for an
upgrade to urban design, residents in a rural area should
be presented the project as an urban upgrade and if they
are against an urban upgrade they can protest through a
petition. The City will assume the upgrade is the
desired solution and will proceed in that manner unless
a petition is received.
Council also directed that urban areas should receive
some assistance in the rehabilitation of urban streets.
Urban streets that are rehabilitated should be financed
50% by the City infrastructure funds and 50's assessments.
When a street reaches its expected life and
rehabilitation, in the form of an overlay or some other
method, is not appropriate or feasible then a
reconstruction project would be in order and be 100�
funded by assessments, with the following exception: 50's
of the cost of the overlay would still be covered by City
infrastructure funds.
Council also raised a concern that low income properties
should receive some type of assistance on upgrade
projecta. The option of HRA.money was discussed as a
possible solution: Possible deferments to elderly was
discussed.
Council directed staff to incorporate these adclitional
points and write a formal S-treet
Rehabilitation/Reconstruction Policy and present to
Council at the next meeting.
There being no further business, the City Council
adjourned at approximately 10:00 p.m.
. .,
:�? ��
,
Page No. 3301
June �, 1992
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, June 2, 1992
Pursuant to due call and notice thereof, the regular meeting of the
City Council, City of Mendota Heights, was held at 7:30 o'clock P.M.
at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M.
The following members were present: M�yor Mertensotto, Councilmembers
Blesener, Cummins, and Koch. Councilmember Smith had notified Council
that she would be absent.
AGENDA ADOPTION Councilmember Koch movec� adoption of the
revised agenda for the meeting.
� Councilmember Cummins seconded the motion.
Ayes: 4
Nays: 0
APPROVAL OF MINUTES Councilmember Cummins moved approval of the
minutes of the May 19, 1992 regular meeting
with correction.
Councilmember Koch seconded the motion.
Ayes: 4
Nays: 0
CONSENT CALENDAR Councilmember Cummins moved approval of the
consent calendar for the meeting along with
authorization for execution of any necessary
documents contained therein.
a. Acknowledgment of the Code Enfor�ement
monthly report for May.
b. Acknowledgment of the minutes of the April
28th Planning Commission meeting.
c. Acknowledgment of the minutes of the May
26th Planning Commission meeting.
d. Acknowledgment of a reminder of the Joint
Council/Park and Recreation Commissiori
workshop to be held on June 9th.
e. Approval of a request from the Margaret
Perron estate to redistribute deferred
assessments against 2370 Highway 55
(Furlong improvements).
� r�,
� . . . . : , � Page� No. 3302 .
. � • � - . . � . : . . . • � • � �Ji1ne 2, • 1992 • . ., . . . .
f. Award of a contract to demolish the
structure at 2183 Highway 55 to A. Kamish
and Sons for its low bid of $3,740.00.
g. Acknowledgment of a memo regarding
division of Ivy Creek storm water
improvements into two projects.
h. Adoption of Ordinance No. 285, "AN
ORDINANCE AMENDING ORDINANCE NO. 219,"
restricting the sale of vehicles on public
property.
i. Approval of the list of contractor
licenses dated June 2, 1992 and attached
hereto.
j. Approval of the list of claims dated June
2, 1992 and totalling $184,748.95.
k. Acknowledgement of contributions totalling
$100 from the Dakota County State Bank and
the Spinal Care Center to assist in the
annual school picnic.
1. Authorization for Wenck Associates to
perform analysis of the BARR Engineering
Ivy Falls Creek solution for a cost not to
exceed $3,000.
Councilmember Blesener seconded the motion.
Ayes: 4
Nays: 0
LIQUOR LICENSE HEARINGS Council acknowledged reports from the City
Clerk with regard to applications for liquor
license renewal from Somerset Country Club,
Mendakota Country Club, MGM Liquor Warehouse
and the Courtyard by Marriott Hotel.
Mayor Mertensotto opened the meeting for the
purpose of a public hearing on applications
from Mendakota Country Club and Somerset
Country Club for renewal of their Club Liquor
Licenses.
Mayor Mertensotto asked for questions and
comments from the audience. �
There being no questions or comments,
Councilmember Cummins moved that the hearing
be closed.
Councilmember Blesener seconded the motion.
Ayes: 4
Nays: 0
�
Ayes: 4
Nays: 0
Page No. 3303
June 2, 1992
Councilmember Cummins moved to approve renewal
of Club Liquor Licenses for Mendakota Country
Club and Somerset Country Club.
Councilmember Blesener seconded the motion.
Mayor Mertensoi�to opened the meeting for the
purpose of a public hearing on an application
from the Marriott Courtyard Hotel for renewal
of its Limited Service Hotel On-Sale Liquor
and Sunday On-Sale Liquor Licenses.
Mayor Mertensotto asked for questions and
comments from the audience.
There being no questions or comments,
Councilmember Blesener moved that the hearing
be closed.
Councilmember Koch seconded the motion.
Ayes : 4 �
Nays: 0
Councilmember Blesener moved to approve
renewal of Limited Service Hotel On-Sale
Liquor and Sunday On-Sale Liquor Licenses for
the Marriott Courtyard Hotel.
Councilmember Cummins seconded the motion.
Ayes: 4
Nays: 0
Mayor Mertensotto opened the meeting for the
purpose of a public hearing on an application
from MGM Liquor Warehouse for renewal of its
Off-Sale liquor license.
Mayor Mertensotto asked for questions and
comments from the audience. �
There being no questions or comments,
Councilmember Koch moved that the hearing be
closed.
Councilmember Blesener seconded the motion.
Ayes: 4
Nays: 0
Councilmember Cummins moved to approve renewal
of an Off-Sale Liquor License for the MGM
Liquor Warehouse. '
Councilmember Blesener seconded the motion.
Ayes: 4
Nays: 0
AIR NOISE/ANLEF Council acknowledged an air noise community
update memo from the City Administrator along
with a copy of MAC report on the Eagan-Mendota
0
Page No. 3304
June 2., 1992
Heights Corridor Test. Mayor Mertensotto gave
the audience a history of the Air Noise
Litigation Escrow Fund (ANLEF). He stated
that air noise is the number one problem
facing Council, and that Council hopes to
extend the ANLEF contribution period and re-
initiate the program with vigor to determine
whether there is community support for ANLEF.
Mayor Mertensotto then turned the meeting over
to the city's air noise consultant, Bob
Collette.
Mr. Collette gave the audience a background of
what the city has been doing on the air noise
problem. He informed the audience that the
problem is repetitive overflights every 80 to
90 seconds during peak departure periods. Mr.
Collette reviewed transparencies showing the
results of the corridor test and flight
activity over Mendota Heights. He also
explained the noise descriptors used by
- various agencies. Responding to a question
from Mayor Mertensotto, he stated that on the
west side of the airport, aircraft are fanned
in a broad pie. He stated that when the south
boundary of the Eagan/Mendota Heights corridor
was established in 1971/72, things were much
different then they are today. Operations
have changed in the past 20 years and
adversely affect Mendota Heights today in a
way that did not adversely affect the city 20
years ago. He informed the audience that if
the cominunity votes with its wallets, letters,
� phone calls, etc., and supports the options
the Council is considering, the chances of
impacting the air noise problem are greatly
enhanced. -
Mayor Mertensotto stated that if Council gets
the backing of the community, it will put city
money into the effort, but if support is not
received, Council will have to give up the
fight. He then asked for questions and
comments from the audience.
Mr. John Hagman, 816 Ridge Place, stated that
over the last several years he has made m�ny
calls to MASAC. He asked whether calls
accomplish anything, and which agencies the
city is dealing with.. Mayor Mertensotto
responded that residents are encouraged to
call MAC. He explained that the city is
dealing with MAC - the FAA will not begin a
test unless it is endorsed by the MAC. He
�' � . • � , . , Page No . 3 3 0.5
. . . . • . . • • ' June 2, 1992 �
stated that Council wants to demonstrate to'
the MAC and FAA that Mendota Heights residents
support the Council by contributing to ANLEF.
In response to a question from Mr. Hagman
about what the city will contribute, Mayor
Mertensotto stated that the city would bring
in an outside legal specialist and commence
action in federal district court. He stated
that no contribution to ANLEF is to big or too
small - the number of contributions are
important.
Mr. Jack Barber stated that people should go
door to door to solicit involvement in ANLEF
and that he feels the city has no choice but
to litigate. He asked whether a three mile �
turning radius is.maintained. He stated that
he watches Northwest do landings and
departures on both runways and that their
planes come over his house often.
Councilmember Blesener stated that one of the
problems is that the south boundary of the
corridor is fixed so that when both runways
are used for departure, flights are splayed
over Mendota Heights.
Councilmember Cummins stated that one
compounding factor is that there are a
substantial number of stage two aircraft being
used by Northwest. He stated that Northwest
apparently flies a disproportionate number of
stage 2 planes out of the Twin Cities than
they do in other airports. He asked Mr.
Collette at what rate Northwest is reducing
the number of DC9s in the fleet and if they
are making any effort to shift some of the DC9
flights out of other airports they operate
from.
Mr. Collette responded that the original
deadline for change over to stage 3 aircraft
fleets was to have been 2000 but that deadline
has been extended to the year 2003. He stated
that it will be 10 to 11 years before an all-
quiet fleet is reached; approximately 2/3'of
the current fleet at MSP is the noisy DC 9's
and 727's. The airlines will have to phase
those out beginn' g�.a requirement for 55� of
the fleet to be tate 3 aircraft in 1995.
Page No. 33,Q6
�une �2, �1992
Mr. Kurt Lindry, Inver Grove Heights noise
expert, stated that 65� of the Northwest fleet
is stage 2 aircraft as of April.
Mr. F.B. Daniel, 2056 Timmy, asked whether
there is a specific process for getting the
desired number of names supporting ANLEF. He
agreed that it is essential that the city have
both names and contributions but felt that it
is unrealistic to leave it to chance. He
suggested that nothing is more effective than
a door-to-door effort asking for signatures
and checks. He felt that unless such a
process is undertaken it is highly unlikely
that the city will get enough signatures or
money.
1Kr. Dave Hiner, 1312 Furlong, asked what the
city is doing to acquire the Furlong
neighborhood. •
Mayor Mertensotto stated that the city has no
affirmative plan for a buyout. He further
stated that if the airport is to stay in its
present location and continue to operate, the
airport will have to acquire properties. He
informed Mr. Hiner that MAC recently made an
application for Part 150 funds over and above
what has been allocated for noise abatement,
to buy out 480 to 500 homes in Richfield that
are closer to the end of the runway and have a
higher LDN level than Furlong. He stated that
the city does not have an active acquisition
program and pointed out that there are
probably as many Furlong residents who would
oppose a buyout as would favor it. �
Councilmember Blesener asked whether Council
had not requested staff to look into possible
participation in the buyout program.
Administrator Lawell responded that unlike
Part 150, there has been a new passenger
facility charge (PFC) placed on all airline
tickets. MAC knew the tax was to be
implemented and made a plan to spend all of
the money generated on on-airport �
improvements. He stated that Council directed
staff to pursue whatever it could to get some
of the money spent off-airport. Mendota
Heights, Burnsville, Richfield and Eagan all
have often discussed using the PFC money for
buyout. He informed Council that MAC has
decided to use some of the money to buy homes
�
Page No. 3307
June 2, 1992
east of Cedar Avenue in Richfield - the area
will be needed in the future if there is to be
future expansion of the airport.
There being no further comments, Mayor
Mertensotto expressed Council's appreciation
to all those in attendance for the discussion.
Councilmember Cummins moved adoption of
Resolution No. 92-32, "A RESOLUTION EXTENDING
THE DONATION COLLECTION PERIOD FOR THE MENDOTA
HEIGHTS AIR NOISE LITIGATION ESCROW FUND."
Councilmember Koch seconded the motion.
Ayes: 4
Nays: 0
Councilmember Cummins stated that he thinks
the suggestions made that there be an
organized petitioning and fund raising effort
is appropriate and suggested that any audience
members, and those watching the meeting on
� cable television, wishing to participate in
the effort contact the City Treasurer. He
suggested that perhaps those residents could
form a committee to work in July to help meet
the ANLEF target.
Councilmember Blesener expressed concern that
the July 31st deadline is somewhat arbitrary.
She stated that she knows Council wants a
timeline but was concerned that without a door
to door effort the goals will not be realized.
She stated that she does not want Council to
take the position that if the ANLEF goal is
not reached by July 31st the effort will die.
She stated that the support of the community
in terms of signatures and money will help
make a much stronger case, but Council must
commit to finding other means to finance
potential litigation.
Mayor Mertensotto stated that Council is under
so much pressure to do something about the
noise problem that a deadline must be set. He
further stated that $25,000 will not make or
break a litigation effort but the support in
terms of number of signatures and monetary
contributions is necessary to show that people
are willing to support the demand for air
noise reduction.
Councilmember Blesener stated that she would
like to see the city do something. She asked
what Council is going to do on August ist if
the $25,000 ANLEF goal is not reached by July
Page No. 3308
June 2,�1992
31st. She stated that within the next 60 days
maybe there are some things that must happen
to get things moving in August.
Administrator Lawell responded that the city
will have to get an attorney working on the
issue so that things are pretty far along by
August lst.
Councilmember Cummins stated that he is about
to the point where if the city does not get a
significant showing from the citizenry that
they will support the fight he is not sure
that Council should spend considerable city
money. He further stated that he thinks
Council should not spin its wheels if there is
not a substantial showing of support and
contributions - perhaps air noise is not as
significant an issue as it was a couple of
years ago. He pointed out that litigation
will be very expensive and protracted and
support from the residents is necessary.
CASE NO. 92-06, Ms. Kathleen Anderson was present to request
ANDERSON approval of her application for subdivision,
wetlands permits, and front yard setback
variances for property located at the
southwest quadrant of Third Avenue and Clement
Street. Ms. Anderson stated that she would
like to build a small home on the site. She
stated that she understands the Planning
Commission concern that development would
damage the wetlands because of lawn chemicals
and informed Council that she does not intend
to use chemicals. She stated that there is
runoff on the property now because there is no
curb and gutter and the water goes ii�to the
wetlands.
Mr. Robert Wicker, representing Ms. Anderson,
distributed letters from the Dakota County
Soil and Water Conservation District relating
to the wetlands. He stated that the Planning
Commission recommended denial of the request
for wetlands permit for four reasons,
including the addition of impervious surface
near the wetlands. He explained the '
precautions Ms. Anderson plans to take during
construction, including silt fencing, and
stated that sedimentation should be no
problem. He further stated that Ms. Anderson
will comply with the three conditions stated
in the letter from the Conservation District
and will remove the concrete that has been
� . � . . .. • , • • . . . . .Page No. ., 3 3 09 . . . .
. . , . . . . • .June. '2 , 19.9 2 ' .. . . .
placed on the site after construction is
completed. He informed Council that the
entire east side of the site will be kept as
it is, that Ms. Anderson will keep the
wetlands right up to the house and will not
� have a manicured lawn on the east side. He
stated that approval of the permit will
increase the value of the property and those
adjoining it.
Mayor Mertensotto stated that
Anderson proposes is laudable
cannot grant variances based
promise to do.
what Ms.
but Council
on what people
� Mr. Wicker responded that Ms. Anderson's
promi'ses can be incorporated into the wetlands
� permit and she would be willing to put up a
� bond which could be invoked if the promises
; are not kept.
� Mayor Mertensotto stated that he has looked at
!� the property and spoke to some of the
neighbors, who told him that approving the
permit would not be wise.
Mr. Wicker responded that Ms. Anderson could
have bought any lot she wanted but searched
for wetlands, and this is the lot she wants.
He stated that all the neighbors asked her was
if she was going to damage the wetlands.
, Ms. Lillian Wodke, an adjoining property
owner, stated that Ms. Anderson wants to build
her house at an angle and face the Wodke
property. She stated that there were about 20
people at the Planning Commission meeting who
are concerned but did not speak. She felt
that the proposed development would hurt the
value of her property and is inconsistent with
the other homes in the area, which all face
Third Avenue. She pointed out that there must
be a hardship for granting variances and that
if Ms. Anderson plans to build a big home she
, should have a big lot. She stated that she is
unhappy about the proposal and does not want
i the wetlands harmed. '
� Ms. Anderson stated that she is not planning
I to build a big house. She further stated that
; if Ms. Wodke is concerned about damage to her
' property value, she should have considered
; this before selling the property to Somerset
19. She stated that she did not hear any
Page ..�To�. 3 310
June 2, 1992'
comments at the Planning Commission meeting
except Ms. Wodke's and concerns about damaging
the wetlands.
Mr. Howard Guthmann, President of the Somerset
19 Condominium Association, stated that the
property was purchased by the Association from
Ms. Wodke in 1976. He stated that the
purchase had nothing to do with the two
Somerset 19 buildings at Dodd and Wentworth,
but was purchased to add to the property which
is now 13.5 acres. The land is not needed by
the Association. He stated that
representatives of the Association met with
City staff and the planner in 1987 and asked
about the possibilitg of selling the north end
of the Third Avenue property. He informed
Council that the City staff said at that time
that as far as they were concerned a soil test
was necessary to determine if the property was
buildable, and a soil test was done. He
stated that no one ever said anything about
any difficulty until now. He stated that the
Association has spent $10,000 on the
understanding that there is no problem.
Mayor Mertensotto pointed out that no
applications were made in 1987. He stated
that he doubts that staff would have committed
the city to anything. He further stated that
if Somerset 19 had made a planning application
at that time it might have�a legitimate
argument but cannot otherwise take any �
reliance on anything before an application is
made.
Mr. Guthmann stated
concerned, short of
everything that the
based on a reliance
Dahlgren had said.
that as far as he is
having a written permit
Association has done was
on what City Planner
Councilmember Blesener asked if staff gave the
Association representatives the procedure to
follow and informed them that Council would
make a decision.
Mr. Guthmann responded that they had.
Councilmember Blesener stated that Council
must make a decision on whether the lot is
buildable in the respect that there is enough
land not in close proximity to the wetlands to
build a house on. She pointed out that there
Page No. 3311
June 2, 1�992
was no representation made that the piece of
land available would be determined by Council
to be a buildable property. She asked whether
the property was subdivided from another
property at the time it was purchased by
Somerset 19 and if there was any information
at the time that the lot was buildable.
Mr. Guthmann stated that the land was
originally carved off of the Wodke property
and was not platted or subdivided. It was�
purchased by Somerset 19 to be added to the
open space.
Mayor Mertensotto stated that the Planning
Commission recommended denial of the
subdivision application and also all
variances. The reason for denial was that no
hardship was demonstrated for the variance.
He stated that the problem he has with the
application is that Council cannot grant
variances on that basis but must determine
whether to grant something within 40 feet of
the wetlands in light of the fact that front
yard setback is needed even to meet a 40 foot
setback and place the building far to the east
of the site. He asked why the building pad is
where it proposed, and stated that any time
there are any deviations from the standard
there are problems.
Mr. Guthmann stated that they should have been
told this in 1987.
Public Works Director Danielson stated that he
does not recall the Planner or staff making
assurances that this plat would be approved.
He further stated that in all the time he sat
in planning meetings with Planner Dahlgren he
does not recall him ever assuring anyone that
they would receive positive action on an
application.
Mr. Guthmann responded that the Association
was not given any assurances but that they
would not have done what they have if there
were any questions that subdivision would'not
work.
Councilmember Cummins stated that he does not
believe anyone was mislead, but that the staff
probably looked at the land in rough form and
did not give assurances that something could
be built but probably also did not give any
Page No. 3312
June 2, 1992
reasons why it could not. He stated that Ms.
Anderson has done a good job of presenting the
proposal and that he would like to ben over
backwards to assist Somerset 19. He stated
that Council has granted wetlands�permits for
homes less than 40 feet from a wetlands but
that he does not think Council has ever
approved creation of an island in the middle
of a wetlands. He pointed out that the home
is proposed to be only 15 feet from the
wetlands and stated that he is very
uncomfortable that Council would be setting a
very undesirable precedent in approving the
application.
Councilmember-Koch stated that in the wetlands
ordinances there is nothing that says a person
cannot get a wetlands pernait as long as
certain criteria are met. She pointed out
that Ms. Anderson is even proposing a bond.
Mayor Mertensotto stated that the application
is for subdivision and almost the entire
parcel is wetlands. He stated that even with
the subdivision, two variances are required in
order to build the proposed house.
Councilmember Blesener stated that a request
should have been presented to Council in 1986
if there was any proposal €or a house, for
Council to consider whether the property could
even be used for a�single family lot. She
stated that in her mind Council would never
have considered it as being a buildable lot.
She further stated that although the property
is very nice it does not change the�fact that
had Council Iooked at it four or fiv� years
ago it would not have been considered
buildable. She pointed out that Council deals
with subdivision of lots every few months and
in every case subdivision is done before the
property is sold and staff is always involved
in meeting with the applicants in all cases.
Mr. Wicker responded that a 30 foot setback is
not to keep the house from the wetlands but to
match it up with the buildings on the wes�.
Mayor Mertensotto noted the Planning
Commission recommendation, minutes and staff
reports which have been received on the
matter. He stated that the issue is whether
Council wants to circumvent the criteria for
subdivision where two additional variances are
. . .., . .Page No . 3 313
.. . ... �. " �J1ine 2, 1�92'.
needed in order to make the subdivision a
buildable lot.
Councilmember Blesener pointed out that the
planning recommendation speaks to the wetlands
permit and variances but that the subject
before Council is the subdivision.
Councilmember Cummins stated that he thinks
the applicant can arguably make a case that
she is entitled to the wetlands permit but
that he has a problem with the subdivision and
setback. He•pointed out that in order to get
a setback variance an applicant must
demonstrate that there is a hardship, and
there is none except for the one that would be
created by subdividing a lot that is not
suitable for building.
Councilmember Cummins moved to deny the
application on the grounds just stated and to
refund the full amount of planning fees paid
to the City. •
Councilmember Blesener seconded the motion.
Ayes: 3
Nays: 1 Koch
CASE NO. 92-13 Mr. Mark Morin was present to request approval
MORIN of a wetlands permit to�allow construction of
a single family home on Lot 3, Block 2,
Guadelupe Heights Addition. Council
acknowledged staff reports and a letter from
� the Soil and Water Conservation District
stating that the District does not consider
that the site has a wetlands.
After brief discussion, Councilmember Cummins
moved to approve the wetlands permit to allow
construction of the proposed home within 55
feet of what is currently described on city
maps as wetlands and to direct staff to
prepare a proposed amendment to the Wetlands
Ordinance to remove the site from the wetlands
registry, and further that the wetlands permit
fee be refunded, conditioned upon installation
and maintenance of proper erosion control
methods before, during and after construction.
Councilmember Blesener seconded the motion.
Ayes: 4
Nays: 0
CASE NO. 92-12, Mr. John Spanjers, 786 Marie Avenue, was
SPANJERS present to request approval of a wetlands
� permit to allow installation of a chain link
. , . . . .. Paqe, No. 33.14, .• . '
' . . . . . . ' June 2 , 19 9 2 . . , .
fence in his back yard, 22 feet from Spring
Creek. He explained that no trees will be
removed or damaged and that the visual impact
of the fence should be minimal if anything at
all. He informed Council that all of his
neighbors have given written consent.
Councilmember Cummins moved approval of a
wetlands permit to allow construction of a
fence as proposed to within 22 feet of Spring
Creek.
Councilmember Koch seconded the motion.
Ayes: 4
Nays: 0
CASE NO. 92-14, Mr. Lawrence Brengman and his legal counsel,
BRENGMAN Steve Otto, were present to request approval
• of variances to allow construction of a six
foot board-on-board privacy fence to enclose
Mr. Brengman's back yard at 909 Adeline Court.
Mr. Otto stated the Brengmans propose to
construct a pool in their yard, and the pool
fence must be at least 5 feet high by city
ordinance. He stated that the lot is a corner
lot and cannot have a fence more than 36
inches high in the front yard and a variance
i.s also required for a fence in the front yard
that is not at least 30� open. He stated that
the Planning Commission felt that the
applicant demonstrated hardship and that the
question became hardship versus impact on the
character of the neighborhood. In response,
Mr. Brengman agreed to consider using a 6'
high chain link fence rather than a board
fence, but has reconsidered, and corisulted
with his neighbors, and renews his request for
a board fence and the three variances. He �
stated that the Brengmans feel that the
proposed fence is the most appropriate for
their property, and the neighbors do not
object. He stated that there are other
variances in the neighborhood, and it comes
down to a matter of what the Planning
Commission thought was more aesthetically
pleasing to the neighborhood. He did not
think that the character of the neighborhOod
would be negatively impacted by the board
fence and pointed out that there are at least
two other pools nearby which have similar
fences. He stated that the applicants propose
to plant bushes that will eventually grow to
the top of the fence.
Page No. 3315
June 2, 1992
Mayor Mertensotto was concerned about a 6 foot
fence being 14 feet fro� the right-of-way.
Mr. Brengman responded that the planner had
indicated he did not think the fence would
pose a visibility problem.
Councilmember Blesener asked who prepared the
alternate layout which was included in the
information on the application. Mr. Otto
stated that it was prepared by the City
Planner but is not suitable because of the
steep grade at the proposed fence location.
Mr. Brengman stated that the way the pool is
set up, the property slopes down and the pool
will fit up above the ground. The.plan
developed by the City Planner left no area
between the pool and the fence. Mr. Brengman
informed Council that there is a three foot
high fence on top of a berm at Diane at
Victoria, and the net affect is the same. He
also stated that under the ordinance he could
install a 6 foot wood privacy fence on two
sides of his lot.
Councilmember Blesener stated that she thinks
that a tall board fences do have a definite
impact on the character of a neighborhood.
She further stated that when individuals
purchase corner lots they must consider that
these lot may not have the same utilization as
other lots. She informed Mr. Brengman that
Council has in the past occasionally approved
42 inch high chain link fences for corner lots
but that a six foot board fence 14 feet from
the right of way has not been approved.
Mr. Brengman stated that he has contacted his
neighbors about the Planning Commission's
recommendation for a five or six foot chain
link fence and they did not like the proposal,
but that all of them had agreed with his
original plan.
Councilmember Koch asked whether Mr. Brengman
had considered a design like a picket fence,
which would provide privacy yet still giv2 the
feeling of openness to address the Planning
Commission's concern over opaqueness.
Mayor Mertensotto stated that he can support
the applicant's proposal but that he would
like Mr. Brengman to get written consent from
the neighbors across the street and to the
Ayes: 3
Nays: 1 Blesener
Page No. 3316
June 2, 1992
north of his property to a 6 foot wood fence
along the front property line facing Diane.
Councilmember Blesener stated that Diane Road
is a through street in the neighborhood and
many people other than those living across the
street would have opinions on the fence. She
felt that approval of a 5 foot tall wood fence
on a through street, 14 feet from the right-
of-way, would set a very poor precedent.
Councilmember Cummins moved to approve
variances to allow a five foot wood fence less
than 30 � open along that portion of the yard
where a height variance is required and up to
six feet tall where no height variance is
required on the conditions that plantings be
installed all around the outside of the fence
to obscure the fence from the street and that
staff withhold the required permit until the
applicant submits signed statements of
approval from the neighbors who signed the
original approvals dated May 4th, including
the neighbors immediately to the north and
across from the Brengman property.
Councilmember Koch seconded the motion.
Councilmember Blesener stated that by
approving the variances Council is setting a
precedent that could crop up all over the
city. She stated that she can find no
hardship - a back yard of 77 feet wide
(useable area) would be available if the fence
were kept at the setback.
Administrator Lawell reminded Mr. Brengman
that the proposed pool house will require
conditional use permit approval.
CASE N0.92-09, ARNDT Mayor Mertensotto opened the meeting for the
SUBDIVISION/HEARING: purpose of a public hearing on the proposed
STREET VACATION vacation of all street rights-of-way within
the Mechanics Addition. Mr. Paul McGinley,
representing Mr. & Mrs. Floyd Arndt, was
present to request approval of the vacatidn
and the preliminary plat for the proposed
Arndt subdivision.
Mayor Mertensotto informed Council and the
audience that the.property owner, Mrs. Eleanor
Arndt, is a client of his and that he will not
Page No . 3'317
J'une 2, 19 9 2
represent Mrs. Arndt in the discussion or vote
on the matter.
Mr. McGinley reviewed the original proposal
for the subdivision, which envisioned the
extension of London Road through the property.
He informed Council that there was
neighborhood discontent about the continuation
of London Road at the original Planning
Commission hearing. At the continued hearing,
four other plans were considered. Option A
met with approval from those attending the
hearing and all of the contingencies required
by the Planning Commission. The proposed plan
maintains 13 lots proposed in the original
plan and includes a 13,200 square foot park
dedication in the southwest corner of�the
subdivision. The plan shows a walkway on the
north side of lots 6 and 7, as requested by
the Planning Commission, and a walkway down
the center of vacated Kirchner. He stated
that the Planning Commission also recommended
a walkway alo.ng Butler to the park. With
respect to wetlands, Mr. McGinley stated that
a portion of the property was designated as
wetlands on the city's wetlands inventory map
years ago because it was a water course
collecting water from the east and northeast.
Those areas are now served by storm sewer. He
informed Council that the Conservation
District has looked at the property and has
determined that it is no longer a wetlands and
should be removed from the inventory. Council
acknowledged a letter from Mr. Steve Kernik,
Urban Conservationist from the Soil and Water
Conservation District confirming tiiat the land
would not be classified by the District as a
wetland area. �
Mayor Mertensotto asked for questions and
comments from the audience.
Mr. Harold Blechinger, 605 West Butler,
expressed concern over the walkway proposed to
be constructed in the vacated right-of-way.
He stated that he understood that it would be
blacktopped and maintained by the city. Fie
stated that he has been maintaining the land
for years but does not wish to pay increased
taxes for the vacated area that would accrue
to his property.
Mayor Mertensotto responded that the question
is where the walkway is located and stated
Page No. 3318
June 2, 1992
that perhaps it will not be necessary to
vacate the right-of-way adjacent to the
Blechinger property.
Mr. John Markert, representing his son, Jeff
Markert, stated that he is interested in where
the utility easement will be reserved if
Kirchner is vacated.
Public Works Director Danielson responded that
the city will maintain the entire right-of-way
as a utility easement.
Mr. Markert stated that if 30 feet of right-
of-way accrue to his son's property and the
Blechinger property they will be receiving
additional land but will not be able to use it
because of the utility easement. He stated
that if this is the case, he would counsel his
son not to pay taxes on the vacated area. He
asked who will maintain the walkway, and was
informed that the city will plow the walk.
Councilmember Blesener stated that perhaps the
Kirchner right-of-way should not be vacated.
Mr. Markert responded that he is not present
to oppose the subdivision but that he does
reserve the right for his son and Mr.
Blechinger to refuse to acquire title to the
vacated right-of-way.
Councilmember Blesener asked if the trail will
continue from the end of London Road along the
north edge of the new property above the curb
along Kirchner to Butler and above the curb
along Butler all the way to the park: She -
stated that she would like to see the trail
assessed against the plat as part of the park
dedication. She pointed out that there is
very little street construction proposed to
serve the 13 lots.
Mayor Mertensotto stated that he did not think
there would be any objection to Councilmember
Blesener's suggestion and further stated that
there should be a berm along Outlot A so fhat
land owners can rely on that screening.
Mrs. Blechinger stated that the trail is fine
but asked if the city can provide that she
will not be assessed. Councilmember Blesener
responded that the Blechingers will not be
Ayes: 3
Nays: 0
Abstain:
Ayes: 3
Nays: 0
Abstain:
Ayes: 3
Nays: 0
Abstain:
1 Mertensotto
1 Mertensotto
1 Mertensotto
Page No. 3319
June 2, 1992
assessed for any improvements to serve the
Arndt plat.
Mr. Jeff Markert stated that he is concerned
about the vacation adjacent to his property
and asked who will maintain the trail.
Mayor Mertensotto responded that the city will
plow the trail and that if land is vacated,
law determines whose property the vacation
area will accrue to. If the original right-
of-way was taken from the Markert property it
will be deeded to Mr. Markert, but he could
not build any permanent structures on the area
because a permanent easement will be retained
by the city but that it could be used for a
garden. He informed Mr. Markert that property
tax on the vacated area should not be very
costly.
There being no further questions or comments,
Councilmember Blesener moved that the street
vacation hearing be closed.
Councilmember Cummins seconded the motion.
Councilmember Blesener moved to approve the
preliminary plat for the Arndt subdivision
(Option A) dated May 18, 1992, with the
condition that construction of walkways along
Kirchner and Butler Avenues be assessed
against the plat, along with a finding of fact
that the wetlands designation is to be removed
from the site and direction to staff to amend
the Wetlands Ordinance accordingly and to
authorize the Mayor to sign a quit claim deed
to transfer title to the city-held tax forfeit
parcel to the i nt.
Councilmember Blesen seconded the motion.
�. ��
Councilmember Cummins moved adoption of
Resolution No. 92-31, "RESOLUTION APPROVING
VACATION OF STREETS," with the condition that
the city retain a permanent utility easem�nt
over the vacated Kirchner Avenue right-of-way.
Councilmember Blesener seconded the motion.
STREET REHABILITATION Council acknowledged receipt of a memo and
Ayes: 4
Nays: 0
Page No. 3320
June 2, 1992
proposed street rehabilitation policy from
Engineer Klayton Eckles.
Mayor Mertensotto stated that he would like
staff to contact the City of West St. Paul
about its policy as compares to the proposed
street rehabilitation policy to be sure that
the city will not be accepting too large of a
share of the cost of upgrading from rural to
urban construction.
Councilmember Cummins moved to table the
street rehabilitation policy discussion to
June 16th and to direct the City Attorney to
review the proposed policy, and further to
direct staff to inquire of the City of West
St. Paul whether it has encountered any
pitfalls with its policy.
Councilmember Koch seconded the motion.
CQMPREHENSIVE PLAN Council acknowledged a memo from Administra-
AMENDMENT tive Assistant Batchelder and proposed
resolution for city initiation of a
Comprehensive Plan Amendment, from HR-PUD to
MR-PUD, for the Putnam site. Council also
acknowledged an associated proposal for
planning services from Dahlgren, Shardlow and
Uban.
Ayes: 3
Nays: 1 Blesener
Ayes: 3
Nays: 1 Blesener
CURLEY TRAIL
Mayor Mertensotto
planning services
encompass Phase 1
complete Phase 2.
felt that the $4,600
proposal can be reduced to
and that city staff can
Councilmember Cummins moved adoption of
Resolution No. 92-34, "A RESOLUTION INITIATING
A COMPREHENSIVE LAND USE AMENDMENT FOR THE
PUTNAM SITE."
Councilmember Koch seconded the motion.
Councilmember Cummins moved to approve the
contract with Dahlgren, Shardlow and Uban to
perform necessary services in conjunction with
the proposed Comprehensive Plan amendment for
a maximum cost of $2,650 for work described as
Phase 1 in the contract. '
Councilmember Koch seconded the motion.
Mr. Dave Ayers was present to express concern
over the removal of the Curley Trail. He
stated that a dangerous condition faces all
Page No. 3321
June 2, 1992
residents o-f the Curley Add�.tion and others
who enter the subdivision from the north side.
He stated that he understands that a 30 day
notice was given to the City by Tim Curley to
remove the bikeway, but that there are 97 home
owners in the Curley Addition who want to walk
to Rogers Lake or north who must now do so on
Lexington Avenue. He expressed a number of
concerns over removal of the trail, and stated
that he recognizes that there are some pending
Mn/DOT projects that will make it more
economical for the City to delay trail
construction along Lexington but that he feels
it is urgent to build a trail now.
Councilmember Blesener informed Council that
she has received a number of complaints about
the lack of a bike path in the area and stated
that she regrets that Council did not
negotiate harder with Mr. Curley to keep the
trail. She also stated that she was very much
opposed to spending $14,000 to construct a
trail at the time the matter was first
discussed, but agrees with Mr. Ayers that the
Curley Trail was very highly used. She also
pointed out that Wagon Wheel Trail is
dangerous for walking.
Mr. Ayers stated that the neighborhood's
biggest concern is with Lexington but that
Wagon Wheel is the other outlet from the
neighborhood.
Councilm�ember Cummins asked how the one block
stretch of Lexington to the Curley Addition
differs from the one mile stretch of Dodd Road
from Decorah to T.H. 110 which does i�ot have a
trail and which has much walking traffic.
Mayor Mertensotto asked when the Mn/DOT
construction is planned and whether staff can
negotiate to have something done sooner.
Public Works Director Danielson responded that
it will occur in 1993. He stated that staff
can negotiate with the County.
Councilmember Blesener stated that she wo�ild
like the city to build something now and work
out cost sharing later.
Mr. Danielson responded that a separated
crushed•rock or gravel trail could probably be
constructed for approximately $6,000.
�
Page No. 3322.
June 2, 7.992
Mayor Mertensotto suggested that perhaps the
County would allow the city to construct a
blacktopped path down the drainage area.
Councilmember Cummins stated that he would be
concerned about spending $6,000 just because
there is a trail system currently being built.
He pointed out that there are neighborhoods in
the city which would like trails completed but
the city delays construction because of the
potential for cost sharing. He pointed out
that the Curley trail is something the city
has planned on doing and that he is not sure
it is more dangerous of a situation than any
other area in the city. He felt that Council
should wait until a permanent trail can be
built.
Mr. Ayers stated that all of the other city
trails are almost exclusively used for
recreation purposes but that the Curley trail
is•needed in order for people in the
neighborhood�to leave the area safely by foot
or bicycle. He stated that the condition is
hazardous and there is no alternative route.
Mayor Mertensotto stated that Council is
trying to work on a schedule where
construction can be done in conjunction with
other projects. He pointed out that the city
did not have an easement from Mr. Curley for
the trail and that one of the conditions for
the temporary trail was that it would be
removed on 30 day notice from Mr. Curley. He
stated that he would like to know how many
people were using the trail and pointed out
that Council does not want to see anyone
injured because the trail was removed.
Councilmember Koch stated that she is
concerned about safety but pointed out that
the city did not create the problem. She felt
that the problem is a County problem because
of how Lexington Avenue is built.
A Curley Addition resident in the audience
stated that people in the neighborhood go�
into the habit of using the trail and are now
at risk. He stated that if Council cannot
build the trail for $6,000 it should at least
do something about repairing the shoulders on
Lexington. He stated that the shoulders�are
badly eroded and repair and signage would
• ' • r
Page No. 3323
June 2, 1992
probably cost less than a temporary trail
link.
Public Works Director Danielson stated that he
can contact the County about repairing and
widening the shoulders.
Councilmember Blesener asked whether a class 5
or ag-lime path could be constructed as an
interior separated trail on the east side of
Lexington.
Staff was directed to contact the County to
see if some arrangement can be worked out to
put in a path from Tom Thumb Boulevard to the
SOS store, at little cost to the city and to
return to Council on the evening of the joint
Council/Park Commission workshop with a
suggestion for a low cost temporary trail.
DOWNTOWN TRAFFIC Council acknowledged a proposal from Dahlgren,
ISSUES Shardlow and Uban for preparation of a study
to address the transportation issue at the
intersection of Dodd Road and T.H. 110,
including a presentation to Council on June
16th.
Ayes: 4
Nays: 0
Councilmember Blesener
proposed contract with
Uban at a cost not to
expenses.
Councilmember Cummins
moved to approve the
Dahlgren, Shardlow and
exceed $2,20o plus
seconded the motion.
ADJOURN There being no further business to come before
the Council, Councilmember Cummins moved that
the meeting be adjourned to 7:15 P.r2. on June
9th for the purpose of discussing th� Curley
Trail timeline, and the joint Council/Park and
Recreation Commission Workshop.
Councilmember Koch seconded the motion.
Ayes: 4
Nays: 0
ATTEST:
Charles E. Mertensotto
Mayor
TIME OF ADJOURNMENT: 11:42 o'clock P.M.
Kathleen M. Swanson
City Clerk
5 • � .
LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL
June 2, 1992 -
General Cont. License
Hudson Company
Welsh Construction
Plaster/Stucco License
� Nielsen Drywall Inc.
Gas Piping License
Swanson Plumbin.g & Heating Inc.
Friend Mechanical
Heating & Air Cond. License
Swanson Plumbing & Heating Inc.
Alpine Heating & Cooling
Friend Mechanical
�
CITY OF N�I�TDOTA HSIGHTS
DAROTA COIINTY
STATE OF MINNF;SOTA
Minutes of the Adjourned City Council Meeting and Joint
City Council/Parks and Recreation Commission Workshop
Held on Tuesday, June 9, 1992
Pursuant to due call and notice thereof, the adjourned City Council
meeting to consider the Curley trail and the joint City
Council/Parks and Recreation Commission, was held at 7:30 o'clock
P.M. on Tuesday, June 9, 1992, at City Hall, 1101 Victoria Curve,
Mendota Heights, Minnesota.
Ma.yor Mertensotto called the meeting to order at 7:30•o'clock P.M.
The following members of the City Council were pregent: Mayor
Mertensotto, Councilmembers Cummins, Blesener, Smith and�Koch. The
following Parks and Recreation Commission members present were:
Huber,�Katz, Damberg, Rleinglass and Hunter. Commiasioners Lundeen
and Spicer were excused. Also present were City Administrator Tom
Lawell, Finance Director Larry Shaughnessy, Parks Project Manager
Guy Kullander and Administrative Assistant Kevin Batchelder.
CURLi3Y TRAIL RLPLACEN�AiT
Mayor�Mertensotto opened the meeting by accepting a staff
report from Public Worka Director Jim Dax�ielson on a bid
opening conducted for the Curley trail replacement. The
City Council acknowledged the bids. •
Councilmember Blesener moved to authorize staff to accept
the Pine Bend bid for the amount of $2,965.00.
Councilmember Smith seconded.the� motion. ���
AYES: 5
NAYS: 0
Ri�CREATION STAFFING AND
PROGRAN�IING
Ma.yor Mertensotto acknowledged Administrative Assistant
Batchelder who provided a presentation on recreation
staffing and programming in the City of Mendota Heights.
The presentation focused on the past year's discussion at
the Parks and Recreation Commission level of providing
recreation services in the City of Mendota Heights.
The City Council and the Parks and Recreation Commission
discussed needs for recreati�on services in the City.
They also discussed residency requirements for
�
participation in City programs. The City Council and
Parks and Recreation Commission discussed options for
staffing levels at the City to provide recreation
services. A discussion focused on the creation of a
permanent part-time staff person to provide recreation
coordination and recreation programming at the City.
The City Council directed staff to prepare a job
description for a permanent part-time recreation
coordinator for consideration in 1992 and to bring this
job description to the Parks Commission for their review
and recommendation at their July meeting. The Commission
and the City Council provided staff with direction on
items to include in the job description.
PARR CONTRIBIITIONS
Mayor .Mertensotto stated that he felt the park dedication
fee should be raised to $1,000 per lot. The group
discussed the appropriateness of a 10 percent cash
dedication fee for multi family and industrial areas.
The Council and Commission directed staff to have the
City Planner focus on appropriate park designations
during the superblock planning efforts.
LAND ACQIIISITION
Administrative Assistant Batchelder provided a brief
report on the current status of the referendum monies and
the future commitments for building referendum
improvements. The City Council and the Parks Commission
discussed future improvements that were remaining to be
built with referendum money. The consensus was that the
referendum money that is uncommitted at this point should
be reserved for land acquisition in the future and that
the Parks and Recreation Commisaion should begin to
determine the goals and objectives for land acqui�ition.
The City Council and the Parks Commission reaffirmed the
City's decision not pursue tot lots.
PAR 3 GOLF COIIRSE
The City Council and the Parks Commission discussed the
possibility of purchasing the Par 3 Golf Course for City
operation with Finance Director Larry Shaughnessy. The
City Council directed staff to contact the owners of the
Par 3 Golf Course and begin discussing the possibZe
purchase of it.
PARR CELEBR.ATION
Administrative Assistant Batchelder announced that the
August S, 1992 Celebrate Mendota Heights Park festivities
were well underway and that volunteers are being actively
ADJOIIRN
recruited to help organize and participate in the day's
event. Batchelder stated the parks celebration would
include a ribbon cutting ceremony to dedicate Mendakota
Park and that we are hoping to get some bands and other
activities organized. '
There being no further business,
Parks and Recreation Commissio
workshop at 9:30 o'clock P.M.
Respectfully submitted,
Kevin Batchelder
Administrative Assistant
the City Council and the
n adjourned their joint
CITY OF MENDOTA HgIGHTS
TREASIIRER'S REPORT, MAY, 1992
DAROTA CODNTY STATL BANR
Checking Account 2.00°s
Savings Account 2.9`s
C.D. Rep.
Collateral - Bonds
Gov't. Guar.
CHEROKLL STATL BANR
C.D. due 6/30/92 @ 3 3/4%
Saving Cert. 8/24/92 @ 3.7%
Collateral - Bonds
Gov't. Guar.
FNMA 7.30s 12/2/98 FBS
Fed. Farm. Cr. 6.7� Notes
Due 12-5-96 (FBS)
U.S. Treasury 8 5/8�
5-15-93 Notes (FBS)
GNMA Mtg. Pool 9% (PRU)
FHL 7 1/2� Mtg Pool @ 98 5/8
(.79 factor) 575,006 (PRU)
U.S. Treasury Money Mkt
Gov't. Securities Fund
TOTAL FDNDS AVAILABLL:
Funds Available 12/31/91
5/31/92
BALANCE
$ 408,235.78
$ 546.93
0
$ 408,782.71
$ 500,000.00
$ 100,000.00
$ 350,000.00
S 13,952.59
$ 363,952.59
$ 500,000.00
$ 100,000.00
COLLATER AT,
$600,000.00
$ 600,000.00
Value 3-30-92 (est.)
$ 499,695.50 $ 500,500.00
$ 5oo,00s.00 $ soo,000.00
$ 498,671.88 $ 520,000.00
$ 240,035.14 $ 247,500.00
$ 424,849.22
$1,599,846.88
$1,200,000.00
$5,735,841.92
$7,013,620.57
$4,466,951.00
Rates Monev Market
May 31 Bank 3.25%
Fid 4.02�
Escrow Funds (American National Bank) 5-31-92
City Hall Buildings
Railroad Crossing
TOTAL
LES:kkb
$.15,720.72
$172,819.80
$188,540.52
$ 408,000.00
$2,260,000.00
$2, 04U�, 000. 00
0
r
CITY OF MENDOTA HIIGHTS �
T�IIIVIO
June 8, 1992
TO: Mayor, City Council and City Admini
FROM: James E. Danielson, Public Works Director
SUBJECT: Bridgeview Shores 3rd Addition
Change Order No. 1
DISCUSSION:
During the City's review of the Bridgeview Shores 3rd Addition plat there was a moratorium
placed on utility construction and the City utility contractor had a backhoe stranded at the site
because of State and County load restrictions. �Council agreed to pay the contractor for the extra
costs associated with relocating the stianded backhoe to another job site. The attached Change
Order simply formalizes the previously agreed upon cost.
RECOMMENDATION:
I recommend that the City approve� the attached Change Order to the Bridgeview Shores 3rd
Addition contract.
ACTION REQUIRID•
If Council desires to implement the recommendation they should pass a motion approving the
Change Order and authorizing the Mayor and Ciry Clerk to siga it. ""
CITY QF MENDOTA BEIGHTS
11Q1 Victaria Curve
Mendota Heights, MN 55118
May 26, 1992
ORDER FOR A C�3fAN'GE IN COr1TRACT
TO: F�ccel Utilities
8829 21Sth Street W.
Box 399
Lakeville, MN 55044
SLJBJECT; CHANGE QRDER NCI. 1
Sanitary Service, Storm. Sewers,
Water, Streets
. Job No. 911.0
Improvement No. 91, Project No. S
Gen�.emen:
The follawing work, deviating from the basic coniract for the above praject, shall become
part of ihat contract and shall cvmply with the drawings and specifi�ations for the project.
In accordance with an agreement with the Mendota Heights Ciiy Council, and because
of a work stoppage mandated by the Mendota Heights City Counci�, the following item shall be
added ta the contraci: -
Costs ta disassemble & mave
backhoe from site
Accepted: 1� -�-� '�Z
{Date)
kc�►:t�i:��iiy��t ��:.y
By: __��������� � "�`�'�"�
���
Authonzed Signature & Tit1e
$4,215.00 __
� �, , �
James E. Danielson
Public Works Director
i i' i � � i �1
By:
(�Ya�)
By:
(Clerk)
Daxe:
CITY QF n�TDOTA HEIGHTS
I101 Victoria Curve
Mendota Heights, MN 55118
�1?Iay 26, I992
#•��I• �• � :• � f •.
TO: E�ccel Utilities
8$29 21Sth Street W.
Box 399
Iakeville, MN 55044
SU�"ECT: CHANGE 4RDER NQ. 1
Sanitary Service, Starm Sewers,
Water, Streets
. 7ob No. 9110
impmvement No. 91, Project Na 5
Gentlemen:
The following work, deviating from the basic contract for the above praject, shall becc�me
part of that contract and shall comply with the drawings and specificatians far the project.
In accordance wifih an ag,�+eement with the Mendota. Heights City Council, and because
of a work stoppage mandated by the Mendata Heigh�s City Council, the following item shall be
added to the contract:
Cos�s to disassemble & move
backhoe from site
FOR CONTRA.CTOR:
Accegte,cl: lo S �Z
{Date}
:,► � �-
. �
w .+L�..r'." jJ...r�� �._�.L� r �
' If '! • i. " i
$4,215.0{}
���
Works Director
CITY 4F MENDOTA HEIGHTS
i�
�vSayor)
By:
(Clerk)
�
City of Mendota Heights
Dakota County, Minnesota
RESOLUTION NO. 92-
RESOLUTION ACCEPTING WORK AND APPROVING
FINAL PA�1�NT FOR IlVIPRO`'FIVIENT NO. 86, PROJECT NO. 4
WHEREAS, pursuant to a written contract signed with the City of Mendota Heights on
May 7, 1992, C.W. Houle, Inc. of Shoreview, Minnesota, has satisfactorily completed the
improvement of sanitary sewers, water, storm sewer & appurtenances improvements to serve
the area known as the Furlong Addition and adjacent areas (Improvement No. 86, Project No.
4) in accordance with such contract.
NOW T�REEFURE IT IS HEREBY RESOLVED by the Ciry Couacil of the City
of Mendota Heights that the work completed under said contract is hereby accepted and
approved; and
BE IT F[JRTHER RESOLVED that the Mayor and City Clerk are hereby d'u•ected
to issue a pmper order for the final payment on such contract in the amount of $14,558.07,
taking the contractor's receipt in full.
Adopted by the City Council of the City of Mendota Heights this 16th day of 7uae, 1992.
CITY COUNCII.
CITY OF MIIVDOTA HIIGHTS
By -
Charles E. Mertensotto, Mayor
ATTPST:
Kathleen M. Swanson, City Clerk
CITY OF MENDOTA HEIGHTS
June 10, 1992
TO: Mayor, City Council and City A
FROM: Klayton Eckles ��� ✓
Asst. City Engineer
SUBJECT: Utilities
Furlong Addition and Adjacent Areas
Job No. 8616
Improvement No. 86, Project No. 4
DI5CUSSION:
The contract has been completed on the.Furlong utilities and is ready for final payment.
RECONIMENDATION:
I recommend Council accept the project and approve the final payment to C.W. Houle,
Inc. of Shoreview, Minaesota.
ACTION REQUIRED:
If Council concurs wifh the recommendation they should pass a motion adopting
Resolution No. 92 =, RESOLUTION ACCEPTING WORK AND APPROVING FINAL
PAYMENT FOR IlViPROVIIVIENT NO. 86, PROJECT NO. 4. ��
I�1'� �
0
CITY OF MENDOTA HEIGHTS
�� �
June 10, 1992
TO: Ma.yor, City Council and City A
FROM: Klayton H. Eckles ���4 �= �
Assistant City Engineer
SUBJECT: Assessment Roll Preparation for:
Lennox - 7ob No. 9106, Improvement. No. 91, Project No. 3
Bridgeview Shores 3rd Addition - 7ob No. 9110, Improvement No. 91, Project
No. 5
Mendota Woods - Job No. 8922, Improvement No. 89, Project No. 7
DISCUSSION:
The above projects are substantially completed and the preparation of the assessment rolls
is the next step in the process. It is anticipated that the rolls will be completed for the August
4th meeting at which time Council should call for an assessment hearing to be held in
September.
RECOMIVV�NDATION:
I recommend that Council authorize the preparation of the assessment rolls for the above
projects.
ACTION REOUIRED:
If Council concurs with the recommendation they should pass a motion adopting
Resolution No. 92- , RESOLUTION ORDERING THE PREPARATION ASSESSMENT
ROLLS FOR LENNOX (IlVIPROVIIVIENT NO. 91, PROJECT NO. 3), BRIDGEVIEW
SHORES 3RD ADDITION (IlVIPROVIIVIENT NO. 91, PROJECT NO. S�, MENDOTA
WOOD5 (IlV�ROVEMF�VT NO. 89, PROJECT NO. 'n.
City of Mendota Heights
Dakota County, Minnesota
RESOLUTION NO. 92-
RESOLUTION ORDIItING THE PREPARATION OF ASSESSMENr ROLLS FOR
LENNOX (IlVIPROVEMENT NO. 91, PROJECT NO. 3),
BRIDGEVIEW SHORES 3RD ADDITION (IlVIPROVIIVIENT NO. 91, PROJECT NO. �,
MENDOTA WOODS (IlVIPROVIIV�NT NO. 89, PROJECT NO. 'n
WHEREAS, contracts have heretofore been let for the construction of the following
described improvement:
and
The construction of sanitary sewer, storm sewer, water, street, curb and gutter
improvements to serve Lennox and adjacent areas (which improvements have heretofore
been �own and designated as Impmvement No. 91, Project No. 3).
The construction of sanitary sewer, storm sewer, water, street, curb and gutter
improvements to serve Bridgeview Shores 3rd Addition and adjacent areas (which
improvements have heretofore been known and designated as Improvement No. 91,
P'roject No. 5).
The construction of sanitary sewer, storm sewer, water, street, curb and gutter
improvements to serve Mendota. Woods and adjacent areas (wlrich improvements have
heretofore been l�own and designated as Improvement No. 89, Project No. '�.
WHEREAS, the construction of said improvements has been substantially completed.
NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City
of Mendota Heights as follows:
1. That the totai cost of the above described improvements shall be assessed against
all properties benefitted by said improvements. --
2. That the City Clerk with the aid and assistaace of the City Engineer be and is
hereby authorized and directed to prepare the separate assessment roll for the
above described improvements showing the proper amount to be assessed against
each of the lots, pieces or parcels of land benefitted by said improvements.
Adopted by the City Council of the City of Mendota Heights this 16th day of June, 1992.
CITY COUNCII.
CITY OF MENDOTA HIIGHTS
By
Charles E. Mertensotto, Mayor
Kathleen M. Swanson, City Clerk
Mendota Heights Police Department
MEMORANDUM
8 June, 1992
TO: Mayor and City Council
City Administrator �
FROM: Chief of Police �
SUBJECT: Sale of Used Squad Cars
The Police Department requests permission to sell 2 used squad cars
through Minneapolis Northstar Auction.
� •�
Our new squad cars have arrived and we are in the process of
transferring equipment. When that is completed, we would like to
consign the old cars to the Minneapolis Northstar Auto Auction. As you
may recall, we sold our squads this way last year and received an
excellent return. ,
ACTION REOUIRED
Authorize the PD to sell it's 1990 squad cars through Minneapolis
Northstar Auction.
0
CITY OF MENDOTA HEIGHTS
, �:� •
June 11, 1992
To: Mayor, City Council and City Administ
From: Revin Batchelder, Administrative Assist�
Subject: Resignation of Parks�Commissioner Michael Lundeen
DISCIISSION
John Huber, Chair of the Parks and Recreation Commission, has
received� a letter of resignation from fellow Commissioner Mr.
Michael Lundeen. (Please see attached letter of resignation.) .
Commissioner Lundeen has served on the Parks and Recreation
Commission since July 11, 1989 with distinction. He has provided
much informed and wise counsel during the decision making on all
the referendum improvements and has been a great supporter of the
parks system. Mr. Lundeen was recently appointed to his second
term by the City Council in February.
We do not have on file any current letters of interest in
appointment to this Commission. Therefore, I would suggest that
the City issue a presa release requesting letters of interest to
serve on the Parks and Recreation Commission.
ACTION REQUIRED
�- If the Council s,o desires, they should pass a motion accepting
the resignation of 1�lichael Lundeen of the Parks and Recreation
Commission, and to direct staff to advertise for a position on the
Parks and Recreation Commission. �•
�
06!21�93 I0=26 � 6i2 S3? 7b46 SOOLFFtE R�ZLRfl� 01
�v�trPeat Marwick pb,t-uwbrandfEuctransn�itta�rrtemo?CiTt *��p•g..► 1 �1
. ��
a.'Z%��lr� i L'�L�
June 1, 1892
Mr. Jahn HuDer
Ghatcperson
�fcrt�C,C� Ho?gFda Park Comr,tii .sion
Ciiy of MBndotB Hetgtns �
110i �Yictoria Gvrve
M�r�dota Hafghts, MN 551 iE�
Dear John:
lt is with much regrei th3t i write tt�is letter infarmirt� you at my ciocision to resign trom my
pasftion as Comrnlssloner on tha Park & Recreatian Commissla�� ioE� U7e+ Ctty oi Man'dota Holglns.
The irave! assaclated w(th myposluan at KWMG F�eat MarwtcK has increased slgniticant�y over
ttte past couple vf rnor�ths and vri(( confinue to requ3�e me to bs out vt tc�vvt� 3•5 d$ys each weak
aver the next severat months ar nwre. As a result, my time at home cturiny tt�e week has
necome qune t�mrted and � must ut�t�ze that ume as ettectivery as � can, wniie I am camm�tted co
the mission ertd egenda af ihe C'ark Commissi�r�t � simpfy cannat commit the time �equired� to be
an infnrmari and r,cx�trih�ding Gnmmi.c.�inna� and etill maint�ain my �thpf ohllc�atipnc.
tt hae boan rty �tncoro pfoa�ura to corvo on tho Cammic�ion durfng thi , cxciting timc of park
developme�rt In Men�ala Hefphts, �.s fi t�a� tw�.n my �laa��,rp wcarkirx� wiih yaurs�lf ar7d �hc� c�iher
Cur�t��7lssicrri�rs, t�ic! Kevir� attd Guy. Best U! �uck to �ai�t� Uf ycau � ycw ia�n��1�i� Eti� r�(�r�nciurrt
p�rk dovolopmant nnd bcgin �ottirig �aoficies and� diredions for the future.
f3ost r rds.
Michaet Lunde�n
�
FOR IN�IEDIATg RSLEAS$
APPLICATIONS BETNG ACCLPTBD FOR
VAC'ANCY ON THE �TDOTA HEIGSTS
PARKS AND RECREATI4N CONmSISSION
June 16, 1992
For more information:
Kevin Batchelder �
452-1.85Q
A vacancy will exist as of June 16, 1992 on the Mendota Heights
Parks and Recreation Commission. The Mayor and City Council are
requesting letters of interest and a resume from those who woul.d be
interested in being considered far this positian. Application
let�ers will be accepted�through July 17;'1992. �
Letters of interest ahould be directed to : M a y o r . C h a r 1 e s
Mertensotto, City of Mendota xeights, 1.101 Vic�oria Curve, Mendata
iieights, MN 55118. The Parks and Recreation Cammission is a�
vol.untar� ci�izen advi�ory board that act� an park and recreation
issues. Members must be o� voting age and reside within the City
of Mendota Heights. The City of Mendota Heigh�s a.s an EEO/AA
organization.
�
ORDINANCE NO. 109
AN ORDiNANCE ESTABLISHING iHE FARKS AND RECREATIOi� COMMISSION.
SECTION 1. ESTABLISHMENT OF COMMI5SION
The Parks and Rec�eation Commissian for the Village of Mendota Heights is hereby
esta6l ished .
S ECTI ON 2. COMPOS ITI ON
The Parks and Recreafiion Commissian shal) consist af 7 �esidents of the Viliage, appointed
by the Mayor with the consent of the majority of the members of #he Village Cauncil.
The members shall serve #erms of three years. The term shall be stagge�ed so that terms
of at lec�st two rnembecs sha11 expire each ye�r. Terms of inembers shall comrnence an
February 1 and shall terminate on January 31 af the year af fiermination. A member
whose term of of�ce has e�ired shall serve until a successar has 6een appointed. 1he
February meeting shall be an arganizationa! meeting at which the Gammission shall elect
a Chaic�tcua anci a Vice Chair�aa from among its rr►embers and shall appoint a Secce#ary
who may ar may not be a member of the Commission. The term of such officers shall
be .far a periai af one year. �
SECTION 3. DUTIES AND POWERS
The Par{cs and Recreation Corr�mission shal) advise the Village Counci) on matters per-
tainiag to Packs and Recrec�tio»al devetapment progracns and shall coapecate with Village
persannel in implementing the Patics and Recreation progmms. The Parks and Recreation
Comrr�ission shall advise the Village Cour�cil or� the establishrnent of written rules und
regulafiions for the use, management and operation of the public parks and recrec�tional
facilities, the same to be apgroved by action af the C.auncit befare being put into e£fect.
The Commission shall, if requested by the Village Council, prepare plans �for the
acquisition, developmen# and improvement af the Viflage public parks and recreatianc�l
facilities and shall, if requested by the Village Council, develop a Comprehensive Plan
for future park deveEapment and open space, i"he Parks and Recreation Commissian shal#,
if requested by the Village Council, prepa�e a Capital Impro.vements program for the
purpose of determining pr'sorities and apportiani»g costs of scheduled impraveme�nts. ,
(109) 1
�'
The Commission shall, in perfonning the aiarementioned duties and cesponsibilities,
exhibit the initiative in formulating policies which wiil be respansive to the anticipated
need and abjectives of the cammunity.
SECTION 4, MEETINGS
The Commission shall hold at least one meeting each mottth at a tirr�e regularly es#a-
blished and approved by the Village Counci! and shal! hald such specia! meetir►gs cts
may be necessary for the canducfi of its business. The Cammission shalf adopt rules for
the firansaction af business and shal( keep a record af ifs reso(utions, transactions and
findings, which record shall be maintained as a public record, The Commissian shall
submit ta the Village Council a tcue and correct copy of all of iis minutes, recommen-
dations and other �eports,
SECTION 5. COMPENSATION
The members of the Parks and Recreation Commission shall serve without compensation
but shail have the right fio be reimbursed for expenses incurced in the performance of
their duties, �
SECTION 6. VACANCIE5
Any of fihe fottowing may cause the office of a member to become vacated:
b.1 Death;
b,2 Disability or faifure to serve, as shown by fai�lure to attend four regularly
scheduted meetings in any one calendar year; -�
6.3 Removal of residence from the Village� or .: -
6,4 . Resignation in writing.
Vacancies sha(( be filled as soon as possible for the unexpi�ed portion of #he term by
the Mayor with the consent af the majority of the members of the V+Ilage Council.
{]Q9) 2
CITY OF MENDOTA HEIGHTS
7une 40, 1992
TO: Mayor, City Council and City Ad '
FROM: Shawn Sanders
Engi.neer In Training
SUBJECT: Copperfield Ponds Walking Trail Repair
DISCUSSION:
Recently, the bridge along the walking trail betwe�n the Copperf'ield ponds was damaged
and immediate attention for replacement was needed. Installation of a concrete pipe with aprons
was chosen as the best option for replacement.
Plans and specifications were prepared and a bid proposal was sent to six contractors.
�vo of the contractors showed interest and I received the following bids.
Mike Moore Construction $2,750
Ro-So Contracting, Inc. 3,750
The estimated costs of the project was $2,300.
RECONIMENDATION:
In order to restore the crossing between ponds, I recommend that Council approve the
installation of a concrete pipe to Mike Moore Construction for their bid.
ACTION REOUIItED:
If Council concurs with my recommendation, they should pass a motion to approve a
purchase order for $2,740 to Mi.ke Moore Construction.
SS:dfw
CITY OF MENDOTA HEIGHTS
i� �
7une 12, 1992
TO: Mayor, City Council and City Admuus r
FROM: Klayton H. Eckles ���L �
Assistant City Engineer
SUBJECT: Street Rehabilitation/Reconstruction Policy
DISCUSSION:
At the 7une 2, 1992 meeting Council reviewed a proposed sh�eet rehabilitation policy.
Couacil direction was to have the City Attorney review the policy and to have staff contact West
St. Paul to make sure there are no pmblems with its program.
The attorney reviewed the policy and suggested a number of mi.nor changes. I have
included all these changes in the attached draft. .
Staff contacted the West St. Paul City Manager to discuss West St. Paul's program. He
indicated that the pmgram is working well and is not significantly impacti.ng the City tax levy.
RECONIlVIENDATION:
I recommend Council adopt the attached Street Rehabilitation and Reconstruction Policy.
ACTION REOUIRED:
If Council concurs with the staff recommendation they should pass a motion adopting the
Street Rehabilitation and Reconstruction Policy.
/1 � ;
CITY OF MENDOTA HEIGHTS
STREET REHABILITATION AND RECONSTRUCTION POLICY
PURPOSE
The City of Mendota Heights Street Rehabilitation and Reconstruction policy is intended
to pmvide a plaa for maintaining the City's existing streets, and encourage the upgrade of rural
streets to urban design.
This document sets forth the methods and policies relating to 1oca1 street improvements
and � special assessments practiced in the City of Mendota Heights. It is emphasized that the
following summary is general in nature and that certain circumstances may justify deviations
from stated policy as determined by the Mendota. Heights City Council in its discretion. This
policy may also be amended from time to time. by vote of City Council.
SECTION I
1. RECONSTRUCTION - will be defined as a project whereby many or all meaningful
elements of an existing street are being removed and replaced. This would include curb
and gutter, sidewalks, bituminous or concrete pavement, granular base and items
appurtenant to these elements.
2. REHABILITATION - will be defined as a project in which one or more of the
aforementioned elements is modified or supplemented in place, to restore the
serviceability of the existing street (i.e. bituminous overlays). �-
3. PREVENTATIVE 11�IAINTE:KANCE - will be defined as work that involves a level of
effort less than that involved in reconstruction or rehabilitation, the extent of which is to
extend the life of the existing improvement. Preventative maintenance will include but
not be limited to crack filling, patching, and seal coating.
4. RURAL STREET - any street that has no curb and gutter or storm sewer, or does not
otherwise meet Ciry design standards for thickness and width.
5. URBAN STREET - a street that has curb and gutter, storm sewer, and is designed to
City standards for thickness and width.
SECTION II
GF.NF_R�, ppLICIES AND PROCIDURES
The following are general principles, policies and procedures applicable to all types of
improvement:
1. Project costs shall include the cost of all necessary construction work required to
accomplish the improvement, plus engineering, legal, financing, easement acquisition and
contingency costs.
2. Assessable costs are project costs minus the City and County share and other credits.
MSA funds will not be credited to offset assessments as they will be utilized in a revenue
pool fund to offset total reconst.nuction pmgra.m costs.
3. Special assessments will be levied as soon as practical. Normally this will be within one
year after completion of the project.
4. Publicly owned properties, including but not limited to municipal buildirig sites, schools,
pazks, County, State and Federal building sites, but not including public streets and
alleys, are regarded as being assessable on the same basis as if such property were
privately owned.
5. Revenue sources for these types of improvements will be many, includi.ng, but not
limited to assessments, MSA Funds, infrastructure replacement funds and general tax
levies.
SECTION III
SPECIFIC POLICIES
Project Initiation and Hearin� Process
This section describes the initiation of unprovement projects and the administration
required to receive final City Council action, pursuant to the requirements of Minnesota Statutes
Chapter 429.
A. Project Initiation
1. By Petition: Citizen petitions for initiating improvement will be prepared
by City staff upon request. Such petitions circulated by the affected
property owners should bear the signatures of the property owners of 51 �
or more, of the benefitted property(ies).
When projects are initiated through tlus process the costs of doing
engineering feasibility studies and associated project consideration costs
will be borne by the properiy owner(s) so petitioning.
If the project proceecls through construction and assessment those costs
will be considered project costs under Section II.1 above.
If the project does not proceed through construction these costs will be
billed back to the property owners petitioning or will be recorded for
future pmject costs consideration at wluch time the project is concluded.
Determination of the methad of cost recovery will be made by the City
Council.
2. By Council Action: If the Council determines that an improvement is in
the best interest of the City, it can, without petition, initiate the
unprovement with a four/fifths vote of the Council.
The Engineering Department shall inventory and rate the condition of
streets in the City. This rating shall then be used to determine the priority
of street imgrovements in the City's 5 Year Street Improvement Plan.
The City will generally improve streets that have the highest priority first.
B. Hearing Process
1. Improvement Hearing: After a petition is filed and its adequacy
determined, or the Council initiates the project, the City Engineer is
directed to study and report as to the feasibility of the improvement. If
after reviewing the feasibility report, the Council feels the project has
merit, a public hearing is scheduled, notice published twice, and persons
benefitted by the project notified in writing in accordance with applicable
� State Statutes and City Staadards. �-
If after the improvement hearing, at which all persons are heard, the
Council feels that the project still has merit, then the Council will
authorize the preparation of necessary plans and specifications, and upon
receipt and acceptance of those plans, will authorize the advertisement for
bids, by resolution, for the construction of the project.
C. Determining Assessment Method to Use
1. �ont Footage Ass�sssment - The front footage assessment method will
generally be used on all multiple land use projects as per the City's
adopted assessment policy. That is, if an improvement project affects
parcels that are not zoned similarly the front footage method will generally
be used.
2. Unit Assessment - Where a project affects parcels which are all zoned
similarly or part of a multi-unit development, the Unit Assessment methad
may be applied.
3. Area. Assesssment -'Area. assessment mav be used for storm sewer
impmvements. This may be necessary for projects where the storm sewer
is installed for reasons other than just elimination of ditches.
If necessary or desirable to achieve equitable distribution of assessments, the City
Council may adopt alternative methads for calculating assessments consistent with
the City's adopted assessment policy.
D. Amount of Ass�ssments
1. Rehabilitated Rural Streets - Rural sheets that are rehabilitated or are
reconstructed as a iural section shall be financed 100 °lo through
assessments to the abutting properties. As rural street sections are not
considered desirable, no City funding assistance shall be available.
�
2. Upgraded Rural Streets - It is the City desire to upgrade rural street
sections to urban street sections where possible. Therefore when a rural
street is scheduled for an improvement, upgradi.ng to urban desiga will be
the objective unless otherwise determined by the City Council. In making
such a determination the City Council may consider a petition from
property owners to perpetuate a rural street.
The City will finance up to 50 °& of the total project cost through the
Infrastructure Replacement Fund for aa upgrade project. The affected
property owners will be assessed the cost of the storm sewer pipe, the
new curb, and a portion of the street reconstruction cost. --
3. Rehabilitated Urban Streets - For streets that are urban design, the City
shall finance 50 � of rehabilitation costs.
4. Reconstructed Urban Streets - When an urban street is reconstructed all
of the reconstruction costs shall be assessed to the abutting property
owners. The City will finance 50 % of that portion of the project that
could be classified as rehabilitation (the final lift of blacktop). ,
5. Preventative Maintenance - The City shall perform routine and regular
preventative maintenance to the extent practical on all streets in the City,
until such time as the street has aged or deteriorated to the extent that such
maintenance is no longer cost effective.
E.
When a street has reached or surpassed its expected life, no additional
preventative maintenance shall be performed. The only work performed
will be the minimum amount necessary to keep the street reasonably safe
for vehicular traffic.
All preventative maintenance shall be funded by the City for streets where
preventative mai.ntenance is cost effective. On deteriorated streets, no
preventative maintenance shall be performed except at the sole expense
and request of the adjoining property owners �
Period of Assessments
Assessments shall be spread over the life of the project. The expected life of
various projects to be used in levying assessments is presented here:
Project Tvoe
Rural Rehabilitation
Rural Reconstruction as Rural
Rural Reconstruction as Urban
Urban Rehabilitation
Urban Reconstruction
SECTION IV
CON5TRUCTION STANDARDS
Minimum Desi�n Standards
Life
10 years
10 years
20 years
10 years
20 years
The following are minimum design standards applied to the desiga and construction of
improvements in the City of Mendota Heights and are for reference to this policy. -
A.
Storm Sewer System
Lateral pipe and catch basin size shall be generally be designed to handle a 10
year event and trunk facilities shall generally be designed to handle a 100 year
event as determined by the City Engineer.
B. Sidewalks, Trails and Bikeways
Concrete - 5' wide with 6" sand base - 4" thick
Bituminous - 8' wide (2341) Bit. with 6" Class 5, 100 percent crushed rock and
2" Bituminous ' �
All trails and sidewalks will be located 1' off property line if at all possible,
pedestrian ramps and curb drops will be installed according to MN/DOT
Standards.
C. Streets
I7rban streets shall be classified as either local or collector streets. Urban local
streets shall normally be 33 feet wide, face to face, and 7 ton design, curb and
gutter on local streets shall be B618. Collector streets shall be 9 ton design and
shall normally be constructed to Municipal State Aid (MSA) standards.
Rural streets are not desirable. Therefore for aay rural street reconstruction
project the City shall proceed as if the rural street is to be upgraded to urban
desiga. Unless a neighborhood opposes this upgrade, it shall occur. Rural streets
that are not upgraded will generally be rehabilitated via an overlay of 1.5"-2" of
blacktop. .
SECTION V
ASSESSMENT DEFF_R�tAT� POLICY
Deferral of Special Assessments
A. Purpose - To indicate in certain instances the City may allow deferral of special
assessments levied under this policy.
B. Conditions of Deferral:
Application for deferral of speciai assessments under these provisions must be
filed within thirty (30) days from the date the assessment roll is adopted.
Applications granted shall continue in effect for subsequent years until the
property no longer qualifies. Applications shall be filed with the assessor of the
taxing district in which the real property is located.
C. Situations of Discretionary Deferral:
1. Senior citizen/low income deferral. At its discretion the City may defer
assessments against any homestead property owned by a person 65 years
of age or older or retired by virtue of a permanent and total disability and
for whom it would be a hardship to make the assessment payments. The
standards and guidelines governing what constitutes hardship are
established by City ordinance or resolution.
Additionally, the City may graut a deferral in situations where its
hardships standards and guidelines have not been met if exceptionai and
unusual circumstances exist and no preference or discriminatory treatment
will occur.
This deferrai is subject to the provisions of Minnesota Statutes 435.193.
2. Unimproved property deferral. The City may also defer the assessments
of improvements with respect to property which is not directly and
immediately affected by the improvement for which the assessment is
levied. If applicable, at such times as extensions or connections regarding
the improvement directly benefit such unimpmved properiy, the City may
require payment of the deferred assessments as well as those relating to�
the connection or extension.
This deferral is subject to the provisions of Minnesota Statutes 429.051.
Any such deferral shall be subject to such other terms and conditions including
accrual of interest, and shall be subject to termination, all as determined by City
Council.
Adopted by the Mendota Heights City Council this 16th day of 7une 1992.
CITY COUNCIL
CITY OF MENDOTA HIIGHTS
:
ATTEST:
Kathleen M. Swanson, City Clerk
Charles E. Mertensotto, Mayor
LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL
June 16, 1992
General Cont. License
Prestige Pools
Plaster/Stucco License
City Wide Insullation
Brisson Stucco Inc.
Excavating License
Duane Herman Excavating
A. Kamish & Sons
Gas Piping License
Albers Sheetmetal & Ventilating
McDermott Plumbing & Heating Inc.
Heating & Air Cond. License
Albers Sheetmetal & Venilating
Deml Heating & Air Conditioning
McDermott Plumbing & Heating Inc.
• - , 1. •. .�. � ..
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• �. .
1
0
June 16, 1992
TO: Magor and City�Coiuici2
CLAIMS ISST SUMMARY;
TotaZ Claims
Significant Claims
Earl Anderson Parks Eq
Frtedges Landscape Park Impr
Bxce1 Ut3lities Impr M. Ntg Rd
C. W.Hou1e Impr Fina2
NSP Utilities
Unusual C.Ia3ms
Barr Sngr Fees
Board oP Water Impr Const
Comm of Trspt 35 E 6 23 Costs
Polar Chev Squads
0
178,878
25,192
24,297
41,620. .
14,558
4,453
2,734
3,961
9,188
25,672"
_ s __.....-- •------._._. _ _ __ �
2� Chase 01-2130 Airnuise bruchures 1,@42.00 ,
�•• ; sr� J7J. m�n
Totals Terno Check Nucnber 91
--•-_.--._.._.__--_._.__.____ ____.._._.__..._.._�_._.... -t -.-----..._._.___ ..__. _ _.. _ .�_.__..._.�.._._._...__ ._ � ._. ___ _,
�
� • �'
CITY OF MENDOTA HEIGHTS
- � MII1Z0
June 16, 1992
TO: Mayor, City Council and City Admini r
FROM: Klayton H. Eckles
Assistant City Engineer �� �'�
SUBJECT: Utilities
Arndt Plat
Job No. 9208
Improvement No. 92, Project No. 1
DISCUSSION:
Staff as received a petition for improvements and a waiver of hearing from Mrs. Arndt
(see attached). The next step would be to prepare a feasibility report on se.wer, water, storm,
street and trail improvements for this plat.
RECONIlV�NDATION:
I recommend Council direct staff to prepare a feasibility report for the Arndt plat.
ACTION REOUIRED•
If Council concurs with the staff recommendation they should pass a motian adopting
Resolution No. 92-_, RESOLUTION ACCEPTING PETITION AND ORDEItING
PREPARATION OF FEASIBILITY REPORT FOR. SAIVITARY �EWERS, WATER,
STORM SEWERS, STREETS AND TRAIIS TO SERVE THE ARNDT PLAT
(IlVIPROVIIVIENT NO. 92, PROJECT NO. 1)
100� PETITION FOR IMPROVEMENTS AND WAIVER OF HEARING
FOR SANITARY SEWER AND WATER
We, the undersigned, being the owners of all of the real
property abutting upon the following street, alley, or public way
between the points indicated:
Arndt Subdivision
Whereby petition the City Council of Mendota Heights,
Minnesota, to undertake without a public hearing under Minnesota
Statutes, Section 429,031, the following improvements along said
street, alley or public way or with in:
Arndt Subdivision
and to assessment the entire cost thereof against our property
abutting said improvements based on benefits received without
regard to cash valuation.
Signature of Owners* Address � Date
1. ��� �n,e�'r� l�. �,^.�- `� � 9 /��g �S�-� � � ��, s s�a �. l4 -1�-9�.
a.
3.
Witnessed by:
• � (1
_ ��s� � �.v�,b.���b M y �� �-I��1
Name & Address
L �vi -rt SSI o-
*Property owned in joint tenancy should be signed by each owner.
LEGAL DESCRIPTION OF ALL ABUTTING PROPERTY:
I hereby certify that I have examined the above petition and
appropriate real estate records and find that said petition is in
proper form and is signed by all the owners of property abutting
said improvements.
WITNESS m hand as such Clerk and the said of said City this %S �`'
day of , 19�.
s s
` y 4!/�
(SEAL) K hleen M. Swanson,�City Clerk
City of Mendota Heights
City of Mendota Heights
Dakota. County, Minnesota
RESOLUTION NO. 92-
RESOLUTION ACCEPTING PETITION AND ORDERING PREPARATION OF
FEASIBILITY REPORT FOR SA1VI'rARY SEWERS, WATER,
STORM SEWERS, STREETS AND TRAII..S TO SERVE THE ARNDT PLAT
(IlVIPROVIIVIENT NO. 92, PROJECT NO. 1)
WHEREAS, a petition has been.filed with the City Council requesting sanitary sewer,
storm sewer, water, street and trail improvements to serve the Arndt plat and adjacent areas.
NOW THEREFORE, IT IS HEREBY RFSOLVED by the City Council of the City
of Mendota Heights, Minnesota, as follows:
1. That the above described petition be and is hereby accepted by the City Council
. of the City of Mendota Heights. .
2. That the City Engineer be and is hereby authorized and directed to prepare a
feasibility study as to whether said proposed improvements are feasible, whether
said improvements should best be made as proposed or in connection with some
other improvement, and as to the estimated cost of said improvement.
Adopted by the City Council of the City of Mendota. Heights this 16th da.y of June, 1992.
CITY COUNCII.
CITY OF MENDOTA HIIGHTS
By
Charles E. Mertensotto, Mayor
ATI'�ST:
Kathleen M. Swanson
City Clerk
CITY OF MENDOTA HEIGHTS
7une 10, 1992
TO: Mayor, City Council and City Administrator
FROM: Tom Olund �J� `
Public Works Superintendent
SUBJECT: John Boland - Probationary Period
DISCUSSION•
John Boland will complete his probationary period as a Maintenance I Worker on 7une
23, 1992. In the past six months, 7oha has been an exemplary employee. He has made it a
point to become familiar with all aspects of his position. He is responsible, dependable, and his
and he is an asset to the department.
RECOMI��NDATION:
Based on 7ohn's noteworthy performance, I recommend that his probationary period be
deemed successful and that he be upgraded to the level of Maintenance II at an hourly rate of
$12.15.
ACTION REOUIItED:
If Council concurs with the my recommendation, they should pass a motion finding that
7ohn Boland has successfully completed his probationary period and authorize his progression
to the level of Maintenance II as per the terms of the labor agreement currently in effect.
TJO: dfw
CITY OF MENDOTA HEIGHTS
June 16, 1992
TO: Mayor, City Council and City Admuus
FROM:
SUBJECT:
Tom Olund
Public Works Superintendent
Public Works Equipment
DISCUSSION•
In the process of cleaning out the water tower we put together a list of equipment that
Public Works wished to get rid of and two vehicles in very poor condition. We placed an
advertisement in the Sun-Current and the following bids were received:
1978 Chevrolet 3/4 Ton Truck
1977 Chevrolet 3/4 Ton Truck
Venco Crane •
Sand-Salt Spreader
Steamer
12' Boat (Damaged Bow)
Snow Plow Wing
RECOMIVV�ENUATION:
$425.00
58.a0
37.77
50.00
75.00
118.00
25.00
I recommend that Council authorize staff to proceed with the sale the above equipment.
ACTION REOUIRED:
If Council concurs with the staff recommendation they should pass a motion authorizing�
staff to proceed with the sale of the above equipment.
• ��:�
� I 1 � � 01 :
1� �
June 1Q, 1992
TQ: Mayor, City Council and City Admini
FR4M: Ii:ia.yton Eckles ����'�
A.sst. City Engineer
SUBJECT: Mendakota. Community Park
7ob No. $920I
Improvement No. 86, P�roject No. 9I
T►ISCUSSIQN:
The contract has been completed on the Mendakata Community Park and is ready for
fiivai payment.
: 1 �11��1�li1t : i�
i recammend Cauncil accept ihe project and approve the final payment to Friedges
Landscaping, Inc. of Lakeville, Minnesota.
AC1'ION REQUIRED:
If Council concurs with the xecommendation they should pass a motian adopting
Resolution No. 92 =, FtFSOLLTTION ACCEPTING WORK AND APPROVING FIlVAL
PAYIVLENT' FOR IlVII"ROVIII2T'..1VT NO. 89, PR.OJECT NO. 6E. ""
I i i' � 's'
City of Mendota Heights
Dakota County, Minnesota
RESOLUTION NO. 92-
RESOLUTION ACCEPTING WORK AND APPROVING
FINAL PAYMENT FOR MENDAKOTA CO PARK
(IMPRO`'EMErTT NO. 89, PROJECT NO. 6n
WHEREAS, pursuant to a written contract signed with the City of Mendota. Heights on
March 20, 1992, Friedges Landscaping, Inc. of Lakeville, Minnesota., has satisfactorily com-
pleted the construction of Mendakota Community Park (Improvement No. 89, Project No. 6n
in accordance with such contract.
� NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City
of Mendota I�eights that the work completed under said contract is hereby accepted and
approved; and
BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby d.irected
to issue a proper order for the final payment on such contract in the amount of $15,625.35
taking the contractor's receipt in full.
Adopted by the City Council of the City of Mendota Heights this 16th day of 7une, 1992.
CITY COUNCII.
CITY OF MII�TDOTA HIIGHTS
By
Chazles E. Mertensotto, Mayor
ATTEST:
Kathleen M. Swanson, City Clerk
CTTY OF MIIVDOTA HIIGHTS
A�MO
7une 16, 1992
TO: Mayor, City Council and City Ad '
FROM: Klayton H. Eckles �/�� ✓
Assistant City Engineer
SUBJECT: Seal Coat - Bid Award
Job No. 9214
DISCUSSION:
Bids were opened Monday, June 15, 1992 for the City's 1992 Seal Coat work. The
following bid was received:
Struck & Irwin Paving, Inc.
Engineer's Estimate
$46, 850
'� � • 111
Struck and Irwin has completed sealing coating for the City two times in the past and did
excellent work. '
RECOMMENDATION•
Although there was only one bidder and the bid is slightly higher than the engineer's
estimate, I recommend that the 1992 Seal Coat bid be awarded to Struck & Irwin Paving, Inc.
ACTION REQUIRED:
If Council desires to implement the recommendation they should pass a motion awarding the
contract to Struck and Irwin Paving, Inc. for their bid of $46, 850.
F� r�
� � �:� � � • �:� • -
TO: Mayor, City Council and City A ` o
FROM: James E. Dani o
Public Works
SUBJECT: 1992 Seal Coat Bids
DISCUSSION:
.
May 15, 1992
Council has budgeted $50,000 for seal coating again this year. Klayton and I have
reviewed the City and selected the following areas for seal coating:
Ivy Falls Area
This area was overlaid 10 yeais ago. The sireets have not yet received a seal coat
and the is surface oxidated and eroded. Streets included are: part of Sylvandale
Road, Woodridge Drive, Cascade Lane, Arcadia Drive, Maple Park Drive and Court
and Falls View Court.
South Ridge (Old Addition)
This area was built in 1978 and has never been seal coated. Its surface is now
oxidizing and eroding. Streets included are: part of Diane Road, Rae Court, Adeline
Court, Nina Court and Celia. Road. __
Nashua Lane
Nashua Lane was a street that was scheduled for seal coat several years ago but had
to be eliminated because an ongoing home construction had the street contaminated.
Northland Drive
The west segment of Northland Drive was sealed last year, this year we intend to
fuush what remains. :
Crack Sealing
All large cracks will be sealed before the seal coat is applied.
Cost Estimate:
Seal Coat $41,000
Crack Seal 5,000
TOTAL $46,000
( �
f
RECOMMENDATION:
i
� I recommend that Council authorize staff to advertise for bids to seal coat the above
described st�eets.
I
ACTION RF.()UIItED:
f
; If Council desires to implement the recommendation they should pass a motion
authorizing the advertising and receiving of bids. Bid results will then be presented to
Council the second meeting in June with the seal coat being applied in July.
�
i
�
,
JED:dfw
(
;
�
:�.
�
MEMO
CITY OF MENDOTA HEIGHTS
T0: Mayor, City Council, City
FROM: Klayton H. Eckles
June 8, 992
Administ a
SUBJECT: Feasibility Report for London, Downin�, Brompton
and Winston Street Reconstruction Pro�ect
Improvement 92-4 Job 9217
DISCIISSION
At its June 2nd meeting, Council ordered Staff to prepare a
feasibility report to study reconstructing the a.bove
referenced streets. The Arndt plat involves extending one of
these streets (London) south, terminating in a cul-de-sac.
It would make sense to reconstruc� the existing atreets in
the area at the same time the Arndt plat is developed.
This report will be separated into sections. First some
history•and background information will be given, followed by
a discussion of the options and costs. Next, the available
methods of financing� the project will be discussed. Finally,
I will present recommendations and action required.
Historv aad Backgrouad
London, Downing, Brom�ton and Winston are among the worst
streets in the city with sunken and buckling curb, crumb�ing
blacktop and very poor drainage. The streets vary in age
from 15 to 25 years, and were constructed as three different
projects. -
The worat project was the Ivy Falls East Addition, which
includes parts of all the above referenced streets. This
project, which was constructed in the mid 1960's, included a
surmountable concrete curb of poor design and construction.
Approximately 30� of the curb has settled and buckled. The
street itself was very poor design, and much or all of it
should be removed and reconstructed.
In the early 1970's Brompton Place, Winston Court and Winston
Circle were extended or constructed. These projects were
constructed to the City's old urban design standards, which
included B618 curb and gutter (not surmountable). These
street sections are in much better shape then the streets in
the Ivy Falls East Addition, but could use some street
rehabilitatioa (repair ar�d overlay) at this time.
Options and Costs
As discussed above, the worat street sections are those that
were part of the Ivy Falls East development. The best course
of action for these streets would be to completely
reconstruct them. All the old curb and gutter and blacktop
should be removed and reconstructed to meet the current
standards for local city streets. In addition some storm
sewer should be added to improve the drainage of the street.
This option is fairly expensive. The total cost to recon-
struct the streets in the Ivy Falls East development would be
$184,600. There are 27 lots in this development, so the
average cost per lot would be about $6,850.
The other option for the Ivy Falls East area would be to just
do a partial reconstruction. This would involve removing
only the portions of the gutter and blacktop that fiave
failed. Approxima.tely 33g of the streets would be
reconstructed. After reconstruction of the failed street
sections, an overlay would be constructed over all the
streets.
A partial reconstruction of the Ivy Falls East streets would
be cheaper than total reconstruction. The cost would only be
$101,800 (compared to $184,600). The disadvantage is that
the final product still would not meet our urban street
design standards; the streets would still have surmountable
curb.
The streets in the area that are outside of the Ivy Falls
East development don't need to be completely reconstructed.
Rehabilitation of the surface is what should be done for
these streets. Hal� of Brompton Place, Winston Circle, and
most of Winston Court are in this category.
Rehabilitation is much cheaper than reconstruction. The
total cost to rehabilitate the streets outside of the Ivg
Falls East project area would be about $40,000. There are 28
lots abutting these streets, so the average cost per lot
would be $1,430.
To summarize the options and costs the following table is
provided:
Project Area:
Streets:
Option 1:
Total Cost:
Lots Served:
Cost per lot:
Ivy Falls East
London, Downing, 1/2 Brompton, 1/4 Winston Ct.
Complete Reconstruction
$184,600
27
$6,840
m
�� �
.ti
Option 2:
Total Cost:
Lots served:
Cost per Lot:
Project Area:
Streets:
Pro j ect :
Total Cost:
Lots Served:
Cost per Lot
Partial Reconstruction
$101,800
27
$3,770
N. Ivy Hills, Brompton Ct, Lametti Add. #2
1/2 Brompton, 3/4 Winston Ct, Winston Circle
Rehabilitation
$40,000
28
$1, 430
Pro ect Finaaciaq
The issue of financing is closely linked to
preferred option of construction. The two
be discussed aeparately.
�
I
selection� of the
project areas will
�
;
�
The Iv�r Falls East project area does not meet the city's
criteria for an urban street. According to the
Rehabilitation/Reconstruction policy, any construction that
takes place that doesn't upgrade a non-urban street to urban
standards should be financed 100� by assessments to the
property owners in the project area. Therefore Option 2-
Partial Reconstruction ahould involve assessing the entire
project cost. This would mean an assessment of $3,770 to
each property. !
�
If Option 1- Total Reconstruction was chosen for the Ivy
Falls East area the•streets would be rebuilt to the city's
standards for an urban street. Therefore 50� of the project
cost would be eligible for city financing. The cost to_the
city would be $92,300. The other $92,300 would be assessed
to the property owners. This would amount to an assessment
of $3,420 per lot. Therefore in this case total recon-
struction would entail a lower assessment than partial
reconatruction. �
The other ro'ect area which includes I
p � , parts of Brompton Ct.
and Winston Court, as well as Winston Circle, would be a
rehabilitation of an existing urban street. Therefore 50� of
the cost would be eligible for City assistance. Thus;each of
the 28 property owners would receive an $800 assessment. The
city's share would be approximately $20,000. ;
The following table is provided as a summary:
PROJECT AREA LOTS CITY SHARE ASSESSED TOTAL
Ivy Falls East
Option 1- Total Reconst. 27
Option 2- Partial Recon. 27
N. Ivy 8111s, Brompton,
Lametti Add. #2 28
$92,300
50�
-0-
0�
$20,000
�92,300 $184,600
$3,420/lot
$101,800 $101,800
$3,770/lot
$20,000 $40,000
$800/lot
If the Ivy Falls East area was totally reconstructed and the
other areas were rehabilitated, the total cost to the city
would be $112,300 (assuming 50� city participation).
The next step would be to�order a public hearing on the
feasibility report.
RECONmII�NDATION
This project is both technically and financially feasible.
Therefore I recommend Council order a public hearing on the
reconstruction and rehabilitation of London, Downing,
Brompton, and Winston streets.
ACTION REQIIIRED
If Council concurs with the above recommendation, Councir
should pass a motion adopting Resolution 92- , RESOLUTION
ACCEPTING ENGINEFR'S REPORT AND CALLING FOR HEARING ON
PROPOSED STRF£T RECONSTRUC'I'ION OF LONDON ROAD/DOWNING STREET
AND SURR.OUNDING AR.EA (IMPROVEMENT N0. 92, PROJECT N0. 4)
e
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1�� � � FEASIBILITY REPORT • .
i �Q�j� � jf +
� s�n�.� • � London, Downing, Brampton, Winston Circle
� � and Winston Court Street Reconstiuctian ��
� Job No. 921? .
�1�� 6i9�i'Z Improvement No. 92, Pmject No. 4 �� .
f •
City of Meadota Heights
Dakota County, Minaesota
RESOLIITION NO. 92-
RESOLIITION ACCLPTING ENGINESR'S RSPORT AND
CALLING FOR HEARING ON PROPOSED STREETS AND
IITILITIBS TO SLRVE ST. PSTLR' S CH[TRCS AND PILOT I�iOB ROAD
( IbiPROV�T NO . 84 , PROJECT NO . 2 B)
�HEREAS, the City Engineer has submitted his report to the City
Council with respect•to the proposed reconstruction of London
Road/Downing Street and surrounding areas, to-wit:
The construction of street improvements consisting of the
acquisition of easements and the grading, stabilization,
drainage and bituminous surfacing, construction of concrete
curbs and gutters and storm pipes on the str.ee.ts to be•
situated in the area hereinafter more particularly described.
WHEREAS, the area proposed to be assessed for said improvements is
situated within the City of Mendota Heights in Dakota County,
Minnesota, and is more particularly described as follows:
Those parcels abutting London Road, Downing Street, Brompton
Place, Winston COurt and Winston Circle.
�9HEREAS, in said report said City Engineer reported that the
proposed improvements and construction thereof were feasible and
desirable and furthe�r reported on the proposed costs of said
improvements.
NO� TSEREFORS, IT IS HEREBY RESOLVSD by the City Council.of the
City of Mendota Heights, Minnesota as follows: - !
1. That the report of said City Engineer be and is hereby
received.
2. That a public hearing on said improvements be held on
Tuesday, July 21, 1992"at 8:00 o'clock P.M. or as soon
as possible thereafter, at the Mendota Heights City
Hall T101 Victoria Curve in the City of Mendota
Heights.
3. That the City Clerk, with the aid and assistance of the
City Attorney, be and is hereby authorized and directed
to prepare a notice of said hearing and to cause said
notice to be published and mailed to the owners of the
property situated within said area, all in acCordance
with applicable Minnesota Statutes.
Adopted by the City Council of the City of Mendota Heights this
16th day�of June, 1992.
ATTEST:
Rathleen M. Swanson
City Clerk
0
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By
Charles E. Mertensotto, Ma.yor
c
�
� 4z �. . ; 4
CITY OF MENDOTA HEIGHTS
�E'i�1���7
June 12, 1992
T0: Mayor and City Council
FROM: Tom Lawell, City Administ
SUBJECT: Downtown Roadway Issues
DISCIISSION
On May 18, 1992 the City Council met in a workshop sess.ion to
discuss planned future roadway improvements in the downtown Mendota
Heights area. At that time, it was understood MnDOT would be
making a final determination on the excess right-of-way issue in
June 1992. For that reason, it was proposed that this matter be
further discussed by the Council at the June 16th meeting.
Since May i8�h, a number of efforts related to this issue have
been undertaken. The City's Planner, Mr. John Uban, has prepared
several graphics which illustrate the Council's preferred roadway
alignment. Copiea of this material are attached. In addition, Mr.
Uban is also in the process of finalizing the Dodd Road Realignment
Study which was preliminarily discussed with Council on May 18th.
At the same time, efforts are underway to meet one-on-one with
various landowners/business operators in the area. In•discussing
this matter with two of the moat interested landowners;-Mr. Ed
Paster from the Mendota Plaza and Mr. Brian Birch, both indicated
a preference that this item not be considered on June 16th and
asked that it be rescheduled to July 7, 1992. Mr. Birch
specifically requested additional time to prepare for City review
a plan showing an alternative use for his property (see attached
letter). Mr. Paster was unable to attend the meeting due.to prior
commitments . �
Staff has also met with Mr. Adeel Lari, MnDOT Right-of-Way
Engineer, to discuss the preferred roadway plan. In the course of
that meeting, he stated he is pleased that progress is being made
on this issue and also requested additional time to allow his
office to review the plan. He also stated MnDOT will not proceed
with right-of-way turnback prior to this review and further
discussion with the City.
RECON�NDATION
For the reasons outlined above, I recommend this matter be
continued to the City Council meeting scheduled for July 7, 1992.
ACTION REQIIIRED
Should Council concur with the recommendation, a motion should
be made to continue discussion on this subject to the City Council
meeting scheduled for July 7, 1992.
�
0
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