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1990-12-18CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA DECEMBER 18, 1990 - 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of the December 4th Minutes. 5. Consent Calendar a. Acknowledgment of the December 11th Parks and Recreation Commission Minutes. b. Acknowledgment of the October Fire Department Report. c. Acknowledgment of the November Fire Department Report. d. Acknowledgment of the November Treasurer's Report. e. Approval of the 1991-1992 Public Works Labor Agreement. f. Approval of RESOLUTION NO. 90-85, "Resolution Amending Pay Classification Schedule for Non -Organized Employees to Reflect a Four Percent Annual Adjustment for 1991". g. Approval of RESOLUTION NO. 90-86, "Resolution Adopting a Schedule of Compensation for Certain Employees for 1991 and Establishing Certain Other Benefits". * h. Approval of the Delinquent Sewer Resolution - RESOLUTION NO. 90-87. i. Approval of the List of Contractors. j. Approval of the List of Claims. End of Consent Calendar 6. Public Comments 7. BID AWARD a. Bid Award for Equipment Command Vehicle. 8. Unfinished and New Business * a. Glenhill Road Realignment Response b. Shopping Center Entrance Improvements RESOLUTION NO. 90-90 c. CDBG Application for Furlong Assessment Abatement. RESOLUTION NO. 90-91 d. GMH Final Payments for Trails and Neighborhood Parks Contracts - RESOLUTION NO. 90-92 (Improvement No. 89, Project No. 6B) and RESOLUTION NO. 90-93 (Improvement No. 89, Project No. 6D). e. Sibley Athletic Complex - Change Order No. 1 and Semi - Final Payment f. CASE NO. 90-45: United Properties - Variance and Building Permit Approval - RESOLUTION NO. 90-94 * g. Mendakota Park Plans h. Rescheduling of the January 1, 1991 City Council Meeting. i. Recognition of Departing Councilmembers John Hartmann (RESOLUTION NO. 90-88) and Burt Anderson (RESOLUTION NO. 90-89). 9. Council Comments 10. Adjourn CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Tom Lawell, City Admini SUBJECT: Add On Agenda for December 18th Council Meeting December 18, 1990 Attached, please find the revised agenda for tonight's Council meeting. All items attached are additional information items for topics already scheduled on tonight's agenda (*). Please note that. the December 4th Council Minutes have been corrected (seer attached). 3. Agenda Adoption It is recommended that Council adopt the revised agenda printed on pink paper. 4. Approval of the December 4th Minutes See attached memorandum. 5h. Delinquent Sewer Resolution See attached resolution. 8a. Glenhill Road Realignment Response See attached memorandum. 8g. Mendakota Park Plans See attached memorandum. MTL:kkb CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA DECEMBER 18, 1990 - 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of the December 4th Minutes. 5. Consent Calendar a. Acknowledgment of the December 11th Parks and Recreation Commission Minutes. b. Acknowledgment of the October Fire Department Report. c. Acknowledgment of the November Fire Department Report. d. Acknowledgment of the November Treasurer's Report. e. Approval of the 1991-1992 Public Works Labor Agreement. f. Approval of RESOLUTION NO. 90-83, "Resolution Amending Pay Classification Schedule for Non -Organized Employees to Reflect a Four Percent Annual Adjustment for 1991". g. Approval of RESOLUTION NO. 90-84, "Resolution Adopting a Schedule of Compensation for Certain Employees for 1991 and Establishing Certain Other Benefits". h. Approvof the Delinquent Sewer Resolution - RESOLUTION NO. 90 : (Resolution available on Tuesday) i. Approvof the List of Contractors. j. Approval of the List of Claims. End of Consent Calendar 6. Public Comments 7. BID AWARD a. Bid Award for Equipment Command Vehicle. 8. Unfinished and New Business a. Glenhill Road Realignment Response b. Shopping Center En : ance Improvements RESOLUTION NO. 90 CDBG Application for Furlong Assessment Abatement. GMH Final Payments for Trails and Neighborhood Parks Contracts - RESOLUTION NO. 90-86 (Improvement No. 89, Project No. 6B) and RESOLUTION NO. 90-87 (Improvement No. 89, Project No. 6D). Sibley Athletic Complex - Change Order No. 1 and Semi - Final Payment CASE NO. 90-45: United Properties - Variance and Building Permit Approval - RESOLUTION NO. 90-90 Mendakota Park Rescheduling of Recognition of (RESOLUTION NO. 9. Council Comments 10. Adjourn Plans the January 1, 1991 City Council Meeting. Departing Councilmembers John Hartmann 90-88) and Burt Anderson (RESOLUTION NO. 90-89). CITY OF MENDOTA HEIGHTS MEMO December 17, 1990 To: City Council and Staff members From: Kevin Batchelder, Administrative Assis Subject: Microphone Use at Council Meetings DISCUSSION Sound Acoustics, Inc., the vendor who installed our microphone system, made a service call last week and readjusted all the microphones in the Council Chambers and balanced the system. Please note that the amplification has been significantly increased! The system was adjusted to correct a couple of problems. Because the system was previously at a lower volume, it forced users to speak at a close distance to the microphone causing popping of the microphone diaphragm and resulting in sound limiting over the audio on Cable TV. The correct distance to speak and be carried over the microphone system is approximately 8" to 12" from the microphone. This increase in amplification should also help at the podium for members of the audience (whether they are short or tall!). We have the ability to adjust the whole system should it be too loud or to adjust individual microphones for those of us who are soft or loud spoken. Popping is caused by an explosive rush of air from a close distance to the diaphragm in the microphone head. Avoid explosive npn lS. ACTION REQUIRED No action required, this item is informational only. Inform staff of any adjustments necessary. Page No. 2963 December 4 1990 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, December 4, 1990 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Anderson, Blesener, Cummins and Hartmann. AGENDA ADOPTION Ayes: 5 Nays: 0 APPROVAL OF MINUTES Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 CONSENT CALENDAR Councilmember Hartmann moved adoption of the revised agenda for the meeting. Councilmember Blesener seconded the motion. Councilmember Cummins moved approval of the minutes of the October 16, 1990 regular meeting. Councilmember Blesener seconded the motion. Councilmember Hartmann moved approval of the minutes of the November 20, 1990 regular meeting with correction. Councilmember Blesener seconded the motion. Councilmember Blesener moved approval of the consent calendar, for the meeting amended to move the proposed 1991 Dakota County Legislative Policies to the regular agenda, along with authorization for execution of any necessary documents contained therein. a. Acknowledgement of the Code Enforcement monthly report for November. b. Acknowledgment of the minutes of the November 27th Park and Recreation Commission meeting. c. Approval of the list of contractor licenses dated December 4, 1990 and attached hereto. Ayes: 5 Nays: 0 HEARING: HUESSNER ALLEY VACATION Page No. 2964 December 4 1990 d. Approval of the list of claims dated December 4, 1990 and totalling $140,854.91 Councilmember Cummins seconded the motion. Mayor Mertensotto opened the meeting for the purpose of a public hearing on an application from Mr. & Mrs. Ralph Huessner, 654 1st Avenue, for the vacation of an alley located in Block 7 of T.T. Smith's Subdivision No. 3 (running from Vandall Street to Laura Street). Mr. Huessner was present for the discussion. He explained that it is his desire to enclose an existing screened porch on his home, and that when his contractor applied for permit, the City building department denied the permit because the Huessner garage encroaches on the alley right-of-way, putting the property in an existing non -conforming status which could not be expanded. He explained that he applied for the vacation so that the garage will be entirely on his property. Mayor Mertensotto pointed out that the staff report indicated that there is no need to retain the alley right-of-way for public purposes and has recommended its vacation subject to a 20 foot drainage and utility easement over the alley area. Mayor Mertensotto asked for questions and comments from the audience. Councilmember Blesener pointed out that the drawings indicate that a garage to the west of the Huessners also encroaches on the alley. Public Works Director Danielson responded that that garage appears to violate the setback requirements and will remain non -conforming until such time as it is taken down, in which event it would not be allowed to be constructed in the same location. Also responding to a question from Councilmember Blesener, Mr. Danielson stated that any future improvements by NSP (such as putting lines underground), would go within the 20 foot easement. There being no further questions or comments, Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 GLENHILL ROAD RECONSTRUCTION Page No. 2965 December 4 1990 Councilmember Cummins moved that the hearing be•closed. Councilmember Hartmann seconded the motion. Councilmember Cummins moved adoption of Resolution No. 90-43, "RESOLUTION APPROVING VACATION OF AN ALLEY," as amended to stipulate the 20' width of the retained easement. Councilmember Blesener seconded the motion. Mayor Mertensotto explained to the audience that the issue of reconstruction of the intersection of Victoria Curve/Glenhill Road came before the Council on November 20th at the request of Mn/DOT. He stated that City staff has received new information from Mn/DOT since that meeting and that all of the residents of the Culligan area have been notified of two options before Council. Engineer Klayton Eckles stated that the proposed reconstruction was initiated by Mn/DOT in September, and is a part of the Mdndota Interchange project. As part of the project, the frontage road will curve south and use the old T.H. 110 road bed, T.H. 110 will be lowered several feet, and a dramatic grade change on Glenhill will be created. Mn/DOT has submitted two proposals to the City, one for an "s -curve" which would take Glenhill Road down to the new frontage road to allow more space to make the grade change and meet the frontage road at a higher elevation. Mn/DOT feels that this option is undesirable because of the grade and because it is an "s - curve" and presented an alternative for a cul- de-sac on Glenhill, which would eliminate the connection to the frontage road. Mayor Mertensotto pointed out that the City may decide not to choose either option, since Glenhill is a City street. He pointed out that the Shaughnessy drive is still coming out of the frontage road 'at the same location and suggested it be moved to the west and that the curve be made longer to improve safety. Councilmember Blesener asked how the proposed grade of the curve relates to today's grade. Mr. Eckles responded that the curve is not engineered yet but it is very sharp and steep Page No. 2966 December 4 1990 - it would possibly be less steep after being engineered, and the grade difference is about 8%. He informed Council and the audience that there are advantages and disadvantages to both of the proposed options. Council acknowledged a letter from Mr. and Mrs. Tom Gavin, 1199 Culligan Lane, and signed by 30 property owners on Glenhill, Culligan, Hunter, Orchard and Veronica, in opposition to the proposed cul-de-sac, and a petition signed by 21 property owners in favor of the cul-de- sac. Council also acknowledged a letter from the School District 197 Transportation Center asking for consideration of the retention of the Victoria Curve access to Glenhill. Mr. Eckles stated that the most important advantage to the "s -curve" design is that it provides a second access point to the neighborhood. The disadvantage is that it would be a marginal design which does not meet Mn/DOT standards and Mn/DOT would like to avoid it because "s -curves" are the most dangerous type of curve, and it would come to the intersection at a very steep grade. The advantage to cul-de-sac is that they are generally preferred to thru streets by neighborhoods because they keep through traffic out of neighborhoods. Also, this design would avoid the "s curve." With respect to a question over increased traffic on Culligan if a cul-de-sac were constructed on Glenhill, he stated that it would put about 13 more households of traffic onto Culligan after the neighborhood is totally developed and that there should be a net decrease in traffic because non -neighborhood traffic will not be coming in if there is no connection to the frontage road. Mayor Mertensotto stated that the question before Council is whether the City wants an access point to the frontage road. The alternative may be that children may have to walk down to Culligan and Hunter to catch a school bus and also the question of what can be done in the design to either flatten the curve or flatten the curve and reduce its grade. Mr. Eckles informed Council that Mr. Shaughnessy called him and expressed his Page No. 2967 December 4 1990 concern because the s -curve would damage his property. Ms. Linda Linsmaier, 1935 Glenhill, stated that she and her neighbors have been notified and have discussed the matter, and she presented Council with a petition signed by 21 of the neighbors in favor of the cul-de-sac. Councilmember Cummins stated that the frontage road will change from a very short dead-end to, in effect, a through street into Mendota. He asked whether staff can anticipate that would increase random traffic turning off the frontage road and into the neighborhood if the "s -curve" option were selected. He felt there would be a significant increase in traffic on the frontage road. Mr. Eckles responded that there will definitely be an increase of traffic on the frontage road, but that traffic on Culligan will increase no matter which option is chosen. Councilmember Anderson asked if there is any other neighborhood which could be compared, neighborhoods where.there is only one access serving 34 homes (cul-de-sac option). Mr. Eckles responded that Crown Point is very comparable and that he has not heard any complaints over the single access. Mr. Tom Gavin stated that he had received a letter from Mr. Eckles about the options, but that the letter did not address safety, cost, or long-term planning for the road system in the neighborhood. In response, he and his wife have written a letter expressing their concerns and the letter was signed by many neighbors. He stated that he would like to know of all plans for roads in the neighborhood. He further stated that it is his understanding that City staff, including police and fire, has recommended to the Council that dual access to the neighborhood is preferred for public safety purposes. He also pointed out that if the school district eliminates the Culligan/Glenhill intersection, 30 children would have to catch their school bus at the intersection of Hunter and Culligan, where all of the traffic would also have to go. Page No. 2968 December 4 1990 Ms. Linsmaier stated that all of the neighbors have the same goal, concern over safety of the children in the neighborhood and how to minimize traffic. She further stated that none of the neighbors in her area are in favor of the connection because of the flow-through traffic and the fact that people coming into the neighborhood would not know that there are so many children. She stated that the petition she had submitted was signed by all of the homeowners on Glenhill except three. She stated that she is concerned about kids riding bikes on Glenhill now because of blind spots and that the situation would be worse if the "s -curve" were constructed. She felt that if there is a cul-de-sac, children will be drawn to it and will stay away from Culligan. Mayor Mertensotto responded that the argument about children is not overly persuasive because there are many residential areas in the City where there is much more traffic. Mr. Larry Culligan stated that he feels the "s -curve" is untenable as described, and also felt that there would be an increase of speculative traffic in the area. Sandy Krebsbach, 1230 Culligan Lane, spoke in favor of the cul-de-sac, stating that only 12 households would add traffic to Culligan Lane, six of which already use Culligan. She further stated that a school bus picks up junior and senior high school students at Glenhill and Culligan now, and that the school district could be petitioned to pick up elementary school children at that intersection also. Mr. Jack Barber, 1919 Hunter Lane, stated that he strongly objects to the cul-de-sac because it would put more traffic on Hunter and expressed concern over the traffic at Culligan and Hunter. He felt that those streets provided only meager residential ingress and egress before the Culligan development, including turning problems at the Hunter/Culligan intersection, and felt that the City should study the traffic patterns. He asked that more study and engineering be given to the "s -curve" option, and felt that it could be designed better. Mr. Barber urged the Council to retain the two accesses to the neighborhood. Page No. 2969 December 4 1990 Mr. Tom Gavin stated that in his opinion, increase in "gawker" traffic through the neighborhood which some suggested would occur if the "s -curve" option is approved is a perceived concern. He did not believe traffic coming from the frontage road would make turns into the neighborhood to "gawk." He further stated that everyone in the area agrees that the existing curve at Glenhill and Victoria is dangerous now and they have lived with it for years. He felt the "s -curve" would be an improvement over what currently exists and further that it would slow traffic down. Mr. Burton Vicks, a property owner on Glenhill, stated that he is not in favor of the cul-de-sac. He stated that he does not understand why Mn/DOT is planning to lower the grade on Victoria and felt that the City should discuss that issue with Mn/DOT. He further stated that whether the frontage road is above or below T.H. 110 can be addressed with the state, and that the "s -curve" can be made feasible. He pointed out that while a cul-de-sac might make his property more valuable, the only access to his home would be a long way from his property. Mr. Ray Mahowald, a Culligan Lane resident, expressed opposition to the cul-de-sac option. Mr. Richard Swanson, 1908 Glenhill Road, stated it is the responsibility of the area residents to drive through the area safely. He expressed support for the dual access option. Councilmember Cummins suggested that staff be directed to contact Mn/DOT and secure more information and additional design work to help Council determine what is best. Councilmember Blesener stated that there are many homes indirectly affected, three existing homes on Glenhill and three lots on Glenhill that would be directly affected by what happens, along with seven homes on Culligan which would be impacted by additional traffic if the cul-de-sac is approved. She pointed out that engineering and traffic studies show that on average there are 6 trips per day per household, and that under the cul-de-sac option, there could be from 250 to 500 Page No. 2970 December 4 1990 additional trips per day on Culligan. She felt that, adding school bus access to the additional trips per day, it is clear that retaining the two accesses makes the most sense. Councilmember Anderson stated that there are two alternatives that cannot be compromised - Council must decide on either the cul-de-sac or two accesses. He further stated that Council must select the option that is in the best interest of the community at large. Safety is a factor, the number of people who would have only single ingress/egress, emergency access and school bus access are all important. He felt that considering these factors, in the long range best interest of the City two ways in and out for so many households is important. He felt that there would be little increase in sight -seer traffic and that Council must make its decision based on what makes sense safety -wise. Councilmember Hartmann agreed with the dual access, pointing out that if there were ever to be a need to temporarily close the access at Hunter and Culligan, for reconstruction or some other reason, and there would be no access for emergency vehicles. Councilmember Cummins stated that if he lived in the neighborhood, his preference would be for the cul-de-sac, but that if Mn/DOT can design a safer access onto Victoria he would support it. Councilmember Anderson stated that he would like Council to direct staff to ask Mn/DOT to do additional engineering work. Mayor Mertensotto suggested that Mn/DOT should be requested to move the connection of Glenhill and Victoria Curve further east. Councilmember Blesener suggested that the frontage road be moved further south. Councilmember Blesener moved to direct staff to inform Mn/DOT that a second access on Victoria Curve must be maintained and that Mn/DOT design a safe intersection. Councilmember Anderson seconded the motion. Ayes: 5 Nays: 0 BUDGET HEARING Page No. 2971 December 4 1990 Mayor Mertensotto opened the meeting for the purpose of a public hearing on the proposed 1991 Budget and 1990 levy collectible in 1991. Treasurer Larry Shaughnessy informed the audience that to comply with "Truth in Taxation" the City was required to adopt a tentative budget in August, and to conduct a public hearing in December. He further stated that in August, the Council established a budget at the City's legal maximum levy limit, and that the tentative budget has been refined. Mr. Shaughnessy reviewed transparencies showing comparisons of the 1990 tax levy, 1991 preliminary levy as proposed in August and recommended levy; a comparison of 1990 general fund budgeted revenues and anticipated 1991 revenues; and a comparison of 1990 budgeted general fund expenditures and 1991 proposed expenditures. He informed the audience that 1991 is the first year in which there will be a levy for the park bond issue approved at the 1989 referendum. The overall recommended increase in the total levy is 9.8%, and the total general fund levy is proposed to be $1,883,590 versus the 1990 levy of $1,793,000. He stated that there should be a valuation increase of about 4 to 5% because of new growth, and that individual property taxes will increase between 4 to 6% if property values have not changed. He explained that there have been changes made in the tax capacity formula for next year, and that the City tax levy represents about 18% of an individual's total property tax bill. Mayor Mertensotto informed the audience that the City operates with fiscal responsibility and has always operated with good financial reserves at the end of the year, while at the same time trying to keep City taxes down. He further explained that the City operates on a "bare -bones" staffing level. Mayor Mertensotto asked for questions and comments from the audience. Mr. Brian Birch asked several questions about changes in proposed revenues, and asked why the Council budget has increased 30% since 1988. He stated that as one looks at the budget for one year, it looks great, but if it Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 Page No. 2972 December 4 1990 were looked at over two years, the percentages are quite different. He stated that if residents must "tighten their belts", the City should do the same. Councilmember Cummins stated that the City has been fortunate that it has had so much growth in building, but this will almost certainly not continue in the future and it will become more difficult to run City operations in the future. Councilmember Blesener asked whether the budget as proposed changes the City's position of having the lowest tax rate in the metropolitan area, as reported by the Citizens League. Mr. Shaughnessy responded that if the levy is adopted as proposed, the City will remain in the bottom five on the Citizen League survey. A member of the audience stated that Council should keep the budget at a zero increase over 1990. Mr. Birch responded that the majority of the budget increase is payroll and that he feels the employees are entitled to cost of living increases. At the request of Councilmember Anderson, Mr. Shaughnessy reviewed the Council salaries, informing the audience that Councilmembers are compensated $2,400 per year and the Mayor's compensation is $3,600 per year. He informed the audience that overall, the general fund budget is proposed to increase 4.6% and that the park issue represents $180,000 of the tax levy increase. There being no further questions or comments, Councilmember Cummins moved that the hearing be closed. Councilmember Blesener seconded the motion. Councilmember Blesener moved adoption of Resolution No. 90-54, "RESOLUTION APPROVING FINAL 1990 TAX LEVY COLLECTIBLE IN 1991." Councilmember Cummins seconded the motion. Councilmember Anderson moved adoption of the Ayes: 5 Nays: 0 CASE NO. 90-43, CENTRE POINTE Ayes: 5 Nays: 0 CASE NO. 90-41, CALLAHAN Page No. 2973 December 4 1990 1991 Budget as presented this evening. Councilmember Blesener seconded the motion. Ms. Sue Zwirner, from the Centre Pointe Medical Clinic, was present to request approval of a variance to allow the Clinic to install a temporary cloth banner on their building's roof. She explained that since the clinic is new, people are not yet familiar with its location and the existing freestanding sign for the building is not of adequate enough size to be seen from the road. The temporary banner would have 18 inch lettering, which can be seen from T.H. 110 to familiarize the public with the clinic's location. It would be attached to existing posts for the fencing which encloses the roof- top heating and cooling units. After brief discussion, Councilmember Cummins moved to grant temporary variances to allow a 75 square foot sign area and to allow the proposed banner to be installed on the roof of the Centre Pointe Medical Clinic for three months. Councilmember Blesener seconded the motion. Mr. Dennis Callahan, 1851 Warrior Drive, was present to request Council approval of a wetlands permit to allow him to retain an 8 by twelve storage shed which had been installed twenty-five feet from a wetlands. He explained that at the time he installed the shed he was unaware of the ordinance setback requirement. He informed Council that he agrees to the Planning Commission's recommended requirement that he put plantings around the structure to make it less visible. Councilmember Anderson asked whether there is any hardship involved. He stated that even if a variance is not required, aesthetically he would not want to see a precedent set for this type of shed within a wetlands setback. Councilmember Cummins concurred, and stated that if more of Mr. Callahan's neighbors had found the structure to be offensive, he would vote against the request. Ayes: 5 Nays: 0 MENDAKOTA PARK Page No. 2974 December 4 1990 Mr. Callahan responded that the only part of the shed that can be seen by Mr. Lapean, who had objected to the permit during the Planning Commission discussion, is the roof. He further stated that his house is at the 100 foot setback, and he can't move the shed to his sidelot area because of other lot restrictions. Councilmember Cummins moved to approve a wetlands permit to allow the storage shed to remain in place, approximately 25 feet from the wetlands area, at 1851 Warrior Drive, subject to the applicant agreeing to plant a shrubbery screen, said screen to be reviewed and approved by City staff. Councilmember Blesener seconded the motion. With respect to a suggestion made by Mr. Roy Lapean at the Planning Commission meeting, Councilmember Blesener suggested that the City staff should send notice to and receive consent signatures from neighbors of people requesting planning approvals, rather than requiring the applicants to solicit neighbors' consent. Councilmember Anderson disagreed, stating that he feels that the personal contact between neighbors is good, and that if staff were to send and receive consent forms, it would put staff into the position of doing the bidding for individuals and would take staff time needed for other things. Park and Recreation Commission Chairperson '•John Huber and Park Project Manager Guy Kullander reviewed preliminary sketches for the development of the Mendakota Park. Council acknowledged a memo from Mr. Kullander and Administrative Assistant Batchelder with respect to Mendakota Park planning along with a preliminary cost estimate submitted by Barton-Aschman Associates and a report from Mr. Kullander regarding 1990 park improvement expenditures. Mr. Huber informed Council that although residents of Mendakota Estates would like tennis courts, there is not much potential for the Park Commission to recommend their construction. Mayor Mertensotto expressed concern that there should be lighting at Mendakota Drive, Dodd Road and the Fire Station, because the proximity of the Fire Station access to Page No. 2975 December 4 1990 Mendakota Drive makes it difficult to differentiate between them at night. Administrator Lawell informed Council that he has discussed the matter with the fire chief, who expressed concern about potential traffic waiting on Dodd to get onto Mendakota Drive interfering with emergency access to the station. Councilmember Blesener expressed concern over the location of the comfort station, stating that she would like to see more room around the comfort station. She also was concerned over the location of the play structure. She felt that Mendakota Park could be a first- class central park for the City and that she would like to see a master plan to make a significant play structure and picnic pavilion or bandshell - something to provide a community gathering space. She suggested moving the proposed play structure from between the ballfields to a location closer to the parking lot, where it would be more central to the rest of the park. Mr. Kullander responded that it would be possible to split the parking lot, utilizing the area under the power lines for parking and moving the play structure. Councilmember Blesener stated that if anything must be sacrificed, she would sacrifice the free -skating area. She further stated that she would like to see two ways in and out of the parking lot and creation of a drop-off area. She felt that if the Mendakota developer is willing to dedicate land, the City should build a tennis court and incorporate the land area into the park. She suggested that there may be a better location on the park site for the tennis courts and perhaps the land proposed to be deeded by the developer could be used for another park purpose. Mr. Huber felt that a play structure for 34 of a City commitment, developer would build land to the City, the agreeable. tennis court plus the homes would be too much but that if the the courts and deed the Commission would be DAKOTA COUNTY LEGISLATIVE POLICIES Page No. 2976 December 4 1990 Councilmember Blesener asked Mr. Huber to see if Barton-Aschman can come up with a long- range, creative plan, showing future enhancements for a community gathering place. She felt that nothing should be built in the near future that would preclude future options. Councilmember Cummins asked if 98 parking spaces is adequate. Mr. Kullander responded that on -street parking on Mendakota Drive, 200 feet from Dodd, should accommodate 30 to 40 vehicles. Mr. Huber briefly reviewed park improvement costs. Mayor Mertensotto stated that he does not feel special park funds should be counted in funds for the park improvement project. He suggested that the Park Commission be asked to come up with a funding plan, and that Mendakota Park should be a good, substantial investment - a showcase for the City. The Council asked Councilmember Blesener to do a follow-up at the December 11 Park Commission meeting. Mr. Huber stated that he would refer Councilmember Blesener's comments to Barton- Aschman. no stated that he asked emoved from the consent ncil could discuss the light rail transit. He endota Heights point of benefit and felt that Councilmember Cumin that this issue be calendar so that Co proposed position o stated that from a view LRT will have Council should not support either LRT or the sales tax being proposed to fund it. He stated that LRT would be the largest public works project in the history of the state and that it will not be good for the state or drivers. He felt that it is ill-conceived and proposed at a very bad time from a benefit standpoint. Mayor Mertensotto concurred, and felt that the concern is great enough that Council should support the legislative policies excluding policy number six, LRT. Administrator Lawell stated that Dakota County is very involved in LRT. He stated that the Council can certainly notify the County that it does not see the benefit of LRT and that it is not in favor of a metro -wide tax for a ADJOURN Ayes: 5 Nays: 0 Page No. 2977 December 4 1990 service Mendota Heights residents may not receive any benefit from. Councilmember Cummins stated that LRT is a project that has been a falsehood, both in terms of projected ridership and cost. The $2.2 billion estimated cost is only for construction of the eight lines and makes no provision for continuing funding. He felt that Council should tell the County that it does not feel this is a good policy, that LRT is too expensive and will not accomplish the goals being stated in the policy. Administrator Lawell responded that it will be well to notify the County that the City opposes the proposed policy, but cautioned that it may well still remain part of the legislative policies, depending on how other communities in the county react. It was the consensus of Council that the Administrator be directed to notify the County that the Council is in agreement with the legislative policy positions except that Council takes exception to the policy on LRT. There being no further business to come before the Council, Councilmember Hartmann moved that the meeting be adjourned. Councilmember Cummins seconded the motion. TIME OF ADJOURNMENT: 10:50 o'clock P.M. Kathleen M. Swanson City Clerk ATTEST: Charles E. Mertensotto Mayor LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL December 4, 1990 General Contractors Licenses L. H. Bolduc Co., Inc. Wooddale Builders, Inc. Masonry Licenses Mrozik Const., Inc. Heating & A/C License Aspen Heating & A/C CITY OF MENDOTA HEIGHTS MEMO TO: Mayor, City Administrator, City Council FROM: Kathleen M. Swanson City Clerk SUBJECT: December 4th Minute Corrections INFORMATION Three corrections have been made to the December 4th minutes. The two resolutions contained in the minutes were incorrectly numbered. The Heussner alley vacation resolution has been renumbered as No. 90-83, and the levy resolution has been renumbered as No. 90-84. Additionally, on page 1972, in the last line of the paragraph preceding the motion closing the budget hearing, the word "increase" has been deleted. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION COMMISSION MINUTES DECEMBER 11, 1990 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday December 11, 1990 in the City Hall Conference Room, 1101 Victoria Curve. Chair John Huber called the meeting to order at 7:00 o'clock p.m. The following members were present: Huber, Kleinglass, Damberg, Hunter and Lundeen. Katz and Spicer were excused. Councilmember Jan Blesener was present as an invited guest. Staff members present were Parks Project Manager Guy Kullander, Administrative Assistant Kevin Batchelder, Parks Leadperson Terry Blum and Parks Maintenance Worker Mike Mackzo. Barry Warner, of Barton-Aschman, was present. Residents present were Keith Heaver, Jamie Lerbs, Tom Shields, Randy McNamara and Jim Kilburg. APPROVAL OF MINUTES AYES: 5 NAYS: 0 Commissioner Hunter moved approval of the November 13, 1990 and the November 27, 1990 Parks and Recreation minutes. Commissioner Damberg seconded. MENDAKOTA PARK PLANS Chair John Huber explained that Barry Warner, of Barton-Aschman, had revised plans to present based on recent discussions with the Parks and Recreation Commission, City Council, department heads and other staff. Huber introduced Mr. Warner to everyone present. Mr. Warner explained the site conditions, constraints and opportunities for those present. Mr. Warner stated that the Parks and Recreation Commission had reviewed four concepts, recommended one concept to City Council, who had provided direction and suggestions. Mr. Warner stated that he had then met with staff, including public safety and engineering, for further review and that the plan he was presenting tonight is a result of all this input. Mr. Warner stated that Keith Heaver, a developer in Mendakota was present and that a potential tennis court dedication might be a part of this plan. Mr. Warner stated that during the staff review the Police Chief had suggested that no on -street parking be allowed. Mr. Warner stated that this would mean more parking lot costs and that the area for free skating would be impinged. Mr. Warner stated that parks staff felt this was not a good location for free skating and that it might not get much use. Mr. Warner stated that City Council had suggested a park with more community and seasonal uses with areas designed for civic uses. He stated that Council desired to see the play structure more centrally located and also desired to see the pinwheel design opened to allow more space between fields. Barry Warner highlighted the panel drawing that had been prepared based on all the input, as follows: 1. 156 space parking lot (based on 30-40 lots per field) 2. Central area emphasis - trail system connects here, picnic shelter area, play structure area, future band shell area, near parking and ballfields 3. Four softball fields with equidistance pinwheel layout 4. Eastern fields are 280' in center, 275' down the lines, western fields are all at 275' 5. Ample warm up areas 6. Comfort station with bathrooms and concessions at center of pinwheel 7. Asphalt surface at center of pinwheels 8. The neighborhood area at west end of park has 45' by 100' hard court with hoops at each end, volleyball area, play equipment and optional tennis court that is dependent on a dedication by developer 9. Landscaping with sign at Dodd and Mendakota with area for possible use by garden club 10. Two entrances at parking lot with circulation designed to allow a drop off area, plantings in parking lot islands 11. Possible trail loop around southern end of park with exercise stations 12. Fencing and trail along Dodd Road 13. Bleachers - fixed or portable Mr. Warner explained the dimensions of the design layout and utility service. Councilmember Blesener stated that the revised plan did a good job of addressing the suggestions given by Council and staff. She stated that she had a concern about foul balls around the concessions/comfort station and felt this could be moved to the community area by the parking lot. She inquired if the plan envisioned scoreboards for the future. Jim Kilburg stated that foul balls were not a concern with slo- pitch softball and the type of backstops being used. He felt that the concessions/comfort station should be kept in the middle to accommodate softball players, their families and friends. He stated that spectators should be of primary concern and that the comfort station building should provide a second level balcony building. He distributed pictures of such a structure used at the Eagan softball complex. The central, civic oriented area was discussed by the Commission. This discussion included a review of the picnic shelter area and the ability to scatter picnic tables throughout the park, the location of the drop off area in the parking lot, and the fact that a master plan would include areas for future uses that would not be built now such as the band shell. The distances of outfield fences were discussed and found to be adequate. The softball players present felt that the side fences on the fields were not necessary. Everyone concurred that the fence along Dodd Road was necessary. Lights for the playing fields were discussed. Barry Warner stated that this design would be able to accommodate lights in the future, that the ballfield layout is very adaptable to lighting. He stated there would be no significant cost savings by anticipating these improvements now and roughing them in. Councilmember Blesener directed staff to research the NSP CUP approval to see if they have fulfilled all required landscape screening that their approval may have been conditioned on. She stated that the community should be made aware that the master plan for this park includes the possibility of lighting the softball fields for nighttime use. Commissioner Lundeen stated that it would be necessary for the City of Mendota Heights to grow into full capacity use of the fields and the resultant need to light the fields. MENDAKOTA PARR COSTS Barry Warner presented his preliminary cost estimates for the preferred design. He stated that without the optional add on items and with a 5% contingency that the preliminary estimate for construction is $784,590. Mr. Warner stated that this estimate is preliminary until it is engineered and that the estimates are based on recent bidding conducted by his firm and our experience with the Sibley facility. Mr. Warner went through each line item. He stated that the major variables are the cost of the parking lot, the excavation and grading work. AYES: 5 NAYS: 0 TRAIL MAPS Possible cuts in the line items for the preliminary estimate were discussed. An option that was considered was to provide a design for all the parking but not to build the whole lot now. Elimination of the side fences for softball was concurred on. Building the trail along Dodd Road inside the fence instead of having two trails (one on each side of the fence) was considered and Barry Warner was directed to consider this in the design. Chair Huber inquired if the Parks and Recreation Commission felt that the whole parking lot should be built now. They were unanimous that the 156 space lot should be built now and not in stages. The Commission felt a trail loop around the south edge of the park should be added. The overall funding of the referendum was discussed in order to reference the funds available for this project at its estimated cost. Councilmember Blesener stated that the Second Issue question of $700,000 was intended for two purposes, $350,000 for future land acquisition and $350,000 for construction of the third ballfield site. She stated that it appeared that the third site would be whatever dedication may happen with the Kensington project, and that monies originally intended for Kensington should be used for the second ballfield site, or Mendakota Park. After the discussion of available funds remaining in the referendum, the Commission felt that the plan, as presented with the cost estimates, was within budget limits for all future work remaining to be completed. Commissioner Kleinglass motioned that the plan, with suggested refinements at the estimated cost, be recommended for approval by City Council so that final plans and specifications may be ordered. Commissioner Lundeen seconded the motion. Chair John Huber explained the staff memo that detailed the cost of production for a city wide trail map to be mailed to residents in the Spring. He stated the staff estimated the cost to be $3,100. Commissioner Hunter moved to recommend that City Council approve $3,100 from the Recreation AYES: NAYS: PRIORITY ADJOURN Management Contingency line item for the production and mailing of the City Trail Map. Commissioner Kleinglass seconded the motion. 5 0 ITEMS FOR 1991 Parks Project Manager Guy Kullander presented a list of projects for completion in the near future in order to discuss priorities. He stated staff desired to know the Commission's emphasis on certain projects and if there were other projects they may wish to add to the list. The list consists of the following projects (in no particular order of priority): 1. Park Ordinances, Rules and Regulations 2. Mayfield Heights Trail section 3. Neighborhood park improvements in response to requests. 4. Trail maps 5. 1991 Construction besides Mendakota Park 6. Sign System for Trails and Parks. 7. Scheduling System for Parks and Facilities. 8. Maintenance policies. 9. Long Range planning. 10. Others. These items were discussed for staff's benefit and direction. Administrative Assistant Batchelder stated that the process for revising and updating the various park ordinances in one complete and current Park Ordinance involves research, community input, risk management assessment, public safety input, maintenance policy review, Commission review, legal review and, finally, public hearings and City Council approval, all of which needs careful consideration. There being no further business, the Parks and Recreation Commission adjourned the meeting at 9:10 o'clock p.m. Respectfully submitted, Kevin Batchel Administrativ MENDOTA HEIGHTS FIRE DEPARTMENT OCTOBER 1990 MONTHLY REPORT FIRE CALLS NO. 9 01 7 7- 9 0 1 9 9 NUMBER OF CALLS: 2 3 FIRE ALARMS DISPATCHED: NUMBER ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH 1 Vehicle - Contract Areas 1 Grass/Brush/No Value MH Grass/Brush/No Value Contract 1 MEDICAL Assist 5 Extrication HAZARDOUS SITUATION Spills/Leaks Arcing/Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction 5 Commercial Malfunction 1 Unintentional - Commercial Unintentional - Residential 1 Criminal GOOD INTENT Smoke Scare 2 Steam Mistaken for Smoke Other 5 MUTUAL AID 1 TOTAL CALLS 2 3 STRUCTURE CONTENTS MISC. TOTALS TO DATE TOTAL MONTHLY FIRE LOSSES $0 $0 $20,250 $2,900 $3,700 $2,000 $12,000 $0 $2,000 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) MEND. HTS. ONLY STRUCT/CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $2,000 $38,850 $15,000 $8,950 $23,950 OCATION OF FIRE ALARMS: TO DATE LAST YEAR MENDOTA HEIGHTS 1 3 14 9 MENDOTA 1 1 3 SUNFISH LAKE 3 1 3 LILYDALE 5 1 9 OTHER 1 5 TOTAL 133 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN/DOT MILW. RR CNR RR OTI-ERS: TOTALS: $0 $0 $4,223 $0 $0 $4,223 7 7 2 5 23 199 164 WORK PERFORMED HOURS TO DATE LAST YEAR FIRE CALLS 453 3805 2605. MEETINGS 62.5 633 491 DRILLS 5 6 752.5 537 WEEKLY CLEAN-UP 8 4 90 3 484 SPECIAL ACTIVITY 252.5 576.5 521 ADMINISTATIVE 1 7 6 13 0 6 9 66 FIRE MARSHAL 6 4 698.5 671 TOTALS 1148 8674.5 6276 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS �STIGATIONS RE -INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 28 11 23 64 REMARKS: SEE OTHER SIDE FOR SYNOPSIS FIRE DEPARTMENT MONTHLY WORK PERFORMANCE FOR OCTOBER 1990 CALLS FOR MONTH FIRE FIRE FIRE PERCENT CLEAN MONTHLY GEN OFFICER RESCUE ROOKIE SPECIAL 23 CALLS CALL CALLS ATTENDED UP DRILL MTG MTG DRILL DRILL ACT. YEAR TO DATE ATT'D HOURS ATT'D THIS 3 2 2 2.5 ADM 199 MONTH MONTH YEAR YEAR HOURS HOURS HRS. HOURS HOURS HOURS HOURS HRS 57 CHIEF John Maczko 7 7 79 40% 3 2 2 2.5 20 82 ASST. Bill Lerbs 17 24 95 48% 12 2 2 2.5 15 94 CAPT. Keith Stein 15 20 135 68% 3 2 2.5 4 Paul Dreelan 11 11 97 49% 3 2 2 8 Mike Coonan 11 15.5 112 56% 3 2 2 8 Gordy Skjerven 13 17 115 58% 3 2 2 15 Ed Adrian 16 16 119 60% 2 4 Jim Perron 15 23 102 51% 3 2 2 16 Mike Marscullio 4 5 44 22% 3 2 17 Tom Shields 11 12.5 104 52% 3 2 2 11.5 CAPT. R. McNamara 11 11 78 39% 3 2 2.5 26 Bill Chisler 6 6 78 39% 3 2 Marc Connolly 11 11 73 37% 2 4 Jamie Lerbs 13 17 111 56% 3 2 2 3.5 Dick Zwirn 13 14 86 43% 3 2 2 George Lowe 15 23 122 61% 3 4 2 2.5 7.5 Mike Johns 10 13.5 113 57% 3 2 2 17 Dave Dreelan 15 15 35 61% 3 4 2 8 0 0% CAPT. Jeff Stenhaug 10 11.5 118 59% 3 2 2 2.5 8 Leroy Noack 10 10 122 61% 3 2 18.5 Lambert Derks 7 7 94 47% 2 George Noack Jr. 4 4 88 44% 2 Tom Olund 2 2 52 26% Mike Maczko 10 10 105 53% 3 2 2 4 Aaron Coates 21 29 134 67% 3 2 2 15.5 Mark Kaufman 15 15 25 44% 3 • 2 2 4 Walt Klarkowski 7 7 16 28% 3 2 2 4 CAPT. John Neska 18 20 157 79% 3 2 2 2.5 8 Tom Weinzettel 6 6 56 28% 3 Ted Husnik 9 11 72 36% 3 2 2 4 John Lapakko 16 17 122 61% 3 2 2 Jim Kilburg 11 13.5 100 50% 6 2 2 20 Pat Knight 35 18% Kevin Perron 7 7.5 58 29% 3 2 2 Tim Oster 13 21 102 51% 3 2 2 17 Roy Kingsley 12 14.5 26 46% 3 2 2 4 TOTAL FOR MONTH 453 TOTAL ATTENDED 28 28 25 5 0 0 26 TOTAL FOR YEAR 3805 TOTAL MAN HOURS 84 56 50 12.5 0 0 252.5 THIS MONTH LAST MONTH LAST YEAR AVE. RUNS/MAN 11.88 XXXXXXXXXX XXXXXXXXX AVE. MEN/RUN 16.52 15.32 14.26 AVE % FOR YEAR 49.53 49.25 47.68 SYNOPSIS The department responded to 23 calls during the month of October. None of the calls resulted in any significant property damage. The department did provide Mutual Aid to the City of Inver Grove Heights to help on a dump fire. MONTHLY `'RAINING Our monthly squad drills were spent drilling with ladders and hoisting equipment onto roofs using ropes and hose rollers. The drill stressed proper use of ladders and raising and lowering of various types of fire department equipment that may be used at high levels. The monthly department drill was spent drilling at the NSP tank farm on a mock fire. The purpose of the drill was to simu- late a propane tank on fire and see how much water we could supply to the system to help contain the problem. Over recent years NSP has updated their fire protection to the area giving us remote standpipe locations so that we could supply water to their existing fire pump. Also in their update they have installed monitors so that hose streams could be applied and directed and then left unmanned. Several people from NSP were present to witness the drill along with Bill Quirk who works with NSP, and is a well known fire service expert and fire consultant. Overall the drill was excellent. We found that with the three pumpers hooked into the system that we could supply sixteen (16) monitors flowing wide open with adequate coverage to all areas of the complex. The drill demonstrated that we could in fact flow enough water to handle a possible tank fire at this facility. SPECIAL TRAINING Five firefighters participated in a training session on petroleum fires sponsored free of charge by Koch Refinery. The firefighters learned how to contain and work with fuel fires of all types and received hands on experience. FIRE PREVENTION The week of October 9th is designated as Fire Prevention Week. Our department, over the last five years, has been very involved and orientated towards public safety. Our main emphasis being we would rather prevent fires than extinguish them. We feel very strongly that our efforts over the last five years have paid off with reductions in the number of actual fires in Mendota Heights and our protection areas. As expected, our open house was very well attended on all three nights with an estimated 900- 1000 people attending. Much work went into making the open house a success with firefighters donating many hours to preparation. Several private companies also donated materials and equipment to help make our open house a success. The fire department also attended Somerset and Mendota Schools presenting Fire Prevention programs targeted at the kindergarten and fourth grade levels. t We also continued, for the second year, their Lunch with a Fire- fighter Program. This is where firefighters visit each of the tables of all lunch periods at each of the schools, answer ques- tions that the children may have and encourage their attendance at the open house. As I stated earlier we feel strongly that our Fire Prevention Program has paid off with significant savings to the residents of Mendota Heights and our contract areas and we plan to continue this program far into the future. JPM: dfw CITY OF MENDOTA HEIGHTS TREASURER'S REPORT, NOVEMBER, 1990 DAKOTA COUNTY STATE BANK Checking Account 5% Savings Account 5 1/2 C.D. Rep 6.75% Collateral - Bonds Gov't. Guar. CHEROKEE STATE BANK C.D. due 12/13/90 @ 7.25% Savings Cert. 2/28/91 @ 7.2% Collateral - Bonds Gov't. Guar. BALANCE COLLATERAL $1,852,243.74 514.56 400,000.00 $2,252,758.30 $ 646,000.00 $ 100,000.00 $ 350,000.00 $ 13,952.59 363,952.59 800,000.00 100,000.00 U.S. Treasurey 8 5/8% 5-15-93 Notes $ 498,671.88 $500,000 yield 8.728% FNB Acceptance 1,000,000 12/15/90 8.01% $ 993,466.33 $1,246,000 $ 900,000.00 Value 11-30-90 (est.) U.S. Treasurey Money Mkt 1,407,861.79 (1,850,000.00) Gov't., Securities Fund 1,200,000.00 (1,810,000.00) TOTAL FUNDS AVAILABLE: $6,716,710.89 Funds Available 12/31/89 6,026,184.56 11/30/89 5,964,099.00 Rates Money Market Nov. 30 Bank 6.75% Fid 7.34% Escrow Funds (American National Bank) 11-30-90 City Hall Buildings $ 25,190.64 Railroad Crossing $159,181.14 Total $181,963.40 LES:kkb 12-13-90 MENDOTA HEIGHTS FIRE DEPARTMENT NOVEMBER 1990 MONTHLY REPORT FIRE CALLS NO. 90200 - 90221 NUMBER OF CALLS: 2 2 FIRE ALARMS DISPATCHED: ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass/Brush/No Value MH NUMBER 1 1 Grass/Brush/No Value Contract 2 MEDICAL Assist 8 Extrication 1 HAZARDOUS SITUATION Spills/Leaks Arcing/Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction 2 Commercial Malfunction Unintentional - Commercial Unintentional - Residential 2 1 Criminal 1 GOOD INTENT Smoke Scare 3 Steam Mistaken for Smoke Other MUTUAL AID TOTAL CALLS 22 STRUCTURE CONTENTS $0 $0 MISC. TOTALS TO DATE $0 TOTAL MONTHLY FIRE LOSSES $0 $0 $0 $0 $20,250 $2,900 $3,700 $12,000 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) $0 MEND. I -ITS. ONLY STRUCT/CONTENTS MEND. HTS. ONLY MISCELLANEOUS MEND. HTS. TOTAL LOSS TO DATE $38,850 $15,000 $8,950 $23,950 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN/DOT MILW. RR CNR RR OTHERS: LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS MENDOTA SUNFISH LAKE LILYDALE 011 -ER TOTAL 14 2 2 4 22 163 15 15 23 5 221 LAST YEAR TOTALS: 154 $0 $0 $0 $4,223 $0 $4,223 7 10 14 5 190 WORK PERFORMED HOURS TO DATE LAST YEAR FIRE CALLS 337 4142 MEETINGS 5 6 689 DRILLS 6 6 818.5 WEEKLY CLEAN-UP 71 974 SPECIAL ACTIVITY 0 576.5 ADMINISTATIVE 1 14 1 42 0 FIRE MARSHAL 72 770.5 730.5 TOTALS 716 9390.5 3046.5 518 564 506 538 1050 6953 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE -INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 21.5 13.5 17.5 19.5 72 REMARKS: SEE OTHER SIDE FOR SYNOPSIS FIRE DEPARTMENT MONTHLY WORK PERFORMANCE FOR NOVEMBER 1990 CALLS FOR MONTH FIRE FIRE FIRE PERCENT CLEAN MONTHLY GEN OFFICER RESCUE ROOKIE SPECIAL 22 CALLS CALL CALLS ATTENDED UP DRILL MTG MTG DRILL DRILL ACT. YEAR TO DATE ATT'D HOURS ATT'D THIS 3 2 2 2.5 0 0 8 ADM 221 MONTH MONTH YEAR YEAR HOURS HOURS HRS. HOURS HOURS HOURS HOURS HRS 79 CHIEF John Maczko 9 9 88 40% 2 2 2.5 48 ASST. Bill Lerbs 15 15 110 50% 12 6 2 2.5 66 CAPT. Keith Stein 19 18 154 70% 2 2 2.5 Paul Dreelan 10 10 107 48% 3 2 2 Mike Coonan 7 7 119 54% 3 2 2 Gordy Skjerven 13 13 128 58% 3 2 2 Ed Adrian 13 13 132 60% 3 2 2 Jim Perron 12 12 114 52% 3 2 2 Mike Marscullio 3 3 47 21% 2 2 Tom Shields 13 13 117 53% 3 2 2 CAPT. R. McNamara 7 7 85 38% 2 2 Bill Chisler 7 7 85 38% 2 Marc Connolly 6 6 79 36% 3 Jamie Lerbs 10 10 121 55% 5 2 2 2.5 Dick Zwirn 11 11 97 44% 3 2 George Lowe 14 14 136 62% 6 4 2 2.5 Mike Johns 8 8 121 55% 3 2 Dave Dreelan 15 15 50 63% 3 4 2 0 0% CAPT. Jeff Stenhaug 8 8 126 57% 3 2 2 Leroy Noack 8 8 130 59% 3 2 Lambert Derks 6 6 100 45% 2 2 George Noack Jr. 8 8 96 43% 2 Tom Olund 5 5 57 26% 2 Mike Maczko 11 11 116 52% 3 4 2 Aaron Coates 11 11 145 66% 3 2 Mark Kaufman 15 15 40 51% 3 2 2 Walt Klarkowski 11 11 27 34% 3 2 2 CAPT. John Neska 14 14 171 77% 3 2 2 2.5 Tom Weinzettel 6 6 62 28% 2 Ted Husnik 5 5 77 35% 3 2 John Lapakko 13 13 135 61% 2 2 Jim Kilburg 12 12 112 51 % 3 2 2 Pat Knight 35 16% Kevin Perron 5 5 63 29% 2 2 Tim Oster 8 8 110 50% 3 2 2 Roy Kingsley 8 8 34 43% 3 2 2 TOTAL FOR MONTH 337 TOTAL ATTENDED 23.67 33 23 4 0 0 0 TOTAL FOR YEAR 4142 TOTAL MAN HOURS 71 66 46 10 0 0 0 THIS MONTH LAST MONTH LAST YEAR AVE. RUNS/MAN 10.56 XXXXXXXXXX XXXXXXXXX AVE. MEN/RUN 15.36 16.52 13.74 AVE % FOR YEAR 49.38 49.53 47.22 *-0 ft SYNOPSIS The department responded to 22 fire calls during the month of November. Two of the runs were classified as structure fires. The first one was to Henry Sibley High School where someone had started a fire in a trash can. The fire was put out prior to fire department arrival by the students. There was no damage to the building and the assistant principal and custodian were aware of the problem. The second fire was at 1709 Lansford Lane on November 18th at 2:52 P.M. Upon arrival the fire department found a garage full of smoke and a fire in a trash can. Quick thinking from the homeowner who used a fire extinguisher kept the fire under control. Investigation deter- mined that the cause of the fire was ashes that were dumped from the fire place into the trash can in the garage. There was no damage due to fire. The fire department did ventilate smoke out of the house with minor smoke damage. Estimated damage is $600. Other calls for the month were the department being dispatched on November 20th to 1077 Sibley Memorial Highway on a possible drowning and three auto accidents where our services were needed. The first accident was on November 6th at 9:53 P.M. at Lexington Avenue and Highway 13, where a vehicle was broadsided and rolled. The second was on November 26th at 1:06 P.M. at Highway 13 and Wachtler Avenue and the third was on November 26th at I -35E and Highway 110 where a vehicle rolled over. MONTHLY TRAINING The monthly squad drills consisted of training in the operation of the cellular telephone and viewing training videotapes on advanced rescue techniques, mainly involving advanced automobile extrication. The first part of our monthly departmental drill was spent on a preplan and walk through of the Mendota Heights Animal Hospital, both the old and new addition. This preplan session is conducted on all new buildings to familiarize firefighters with building layout should a fire occur on the premises. The second part was spent with our fire department map book. Much time was spent by all personnel locating 10 specific locations and addresses within the City. Upon finding each address the drivers were changed and a new driver took over with a different firefighter reading the map book and locations. This was a very informative and very well received drill particularly with all the new streets in the City. JPM:dfw CITY OF MENDOTA HEIGHTS MEMO December 14, 1990 TO: Mayor and City Council FROM: Tom Lawell, City Administ6 ►l/__ SUBJECT: 1991 Non Union Pay Adjustments DISCUSSION Our upcoming Council meeting is the last meeting of 1990, and in order to allow pay increases to occur in a timely fashion, they should be acted upon on December 18th. Attached is an updated pay matrix that reflects a four percent pay increase for our non union employees. Also attached is a resolution establishing all non union pay adjustments according to the matrix. It also sets the City's insurance premium contribution at $250.00 per month ($25.00 increase). This increase is being suggested in response to the substantial 17 percent premium increase notice received by the City. The insurance carrier has increased family premiums by $51.80 per month, and the proposed City adjustment is approximately half of that increase. Staff has investigated insurance premium contributions provided by other Cities, and we appear to be "in the ball park" ($240 to $260 range or 70 to 75 percent coverage ratio). Additionally, the Fire Department salaries are increased by four percent, and the hourly rates are up 25 cents. RECOMMENDATION Based on the above, I recommend that the non union pay increase for 1991 be four percent, and that the insurance contribution be increased to $250.00 per month. ACTION REQUIRED If Council desires to implement the staff recommendation, they should first pass a motion adopting Resolution No. 90-_, "RESOLUTION AMENDING PAY CLASSIFICATION SCHEDULE FOR NON ORGANIZED EMPLOYEES TO REFLECT A FOUR PERCENT ADJUSTMENT FOR 1991, followed by a motion adopting Resolution No. 90- , 'RESOLUTION ADOPTING A SCHEDULE OF COMPENSATION FOR CERTAIN EMPLOYEES FOR 1991 AND ESTABLISHING CERTAIN OTHER BENEFITS. MTL:kkb CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 90 - RESOLUTION AMENDING PAY CLASSIFICATION SCHEDULE FOR NON -ORGANIZED EMPLOYEES TO REFLECT A 4% ANNUAL ADJUSTMENT FOR 1991 WHEREAS, by Resolution No. 87-67, the City Council has adopted a grade -and -step pay system for non -organized City employees that meets the requirements of MSA 471.991, the Pay Equity Act; and WHEREAS, it is necessary to annually review the pay matrix that is a part of that system for adjustment in recognition of increases in cost of living; and WHEREAS, based on salary trends in the metropolitan area suburbs, and budgeted funds available, a 4% adjustment in the matrix for 1991 is reasonable. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights that the Grade and Step Pay Matrix attached hereto as Appendix A, is hereby adopted as Appendix A of Resolution No. 87-67, adopted by the City Council on July 7, 1987. Adopted by the City Council of the City of Mendota Heights this 18th day of December, 1990. CITY COUNCIL CITY OF MENDOTA HEIGHTS Charles E. Mertensotto Mayor ATTEST: Kathleen M. Swanson City Clerk APPENDIX A CITY OF MENDOTA HEIGHTS, MINNESOTA EMPLOYEE POSITION PLACEMENT AND PAY CLASSIFICATION RESOLUTION NO. 90 - GRADE A B C D E* F G I Clerk -Receptionist 17,266 18,129 19,036 19,988 20,987 22,036 23,138 II 17,698 18,583 19,512 20,487 21,512 22,587 23,717 III 18,140 19,047 20,000 21,000 22,049 23,152 24,310 IV 18,594 19,523 20,500 21,525 22,601 23,731 24,917 V 19,059 20,011 21,012 22,063 23,166 24,324 25,540 VI 19,535 20,512 21,537 22,614 23,745 24,932 26,179 VII 20,023 21,025 22,076 23,180 24,339 25,555 26,833 VIII 20,524 21,550 22,628 23,759 24,947 26,194 27,504 IX Secretary 21,037 22,089 23,193 24,353 25,571 26,849 28,192 X 21,563 22,641 23,773 24,962 26,210 27,520 28,896 XI Senior Secretary 22,102 23,207 24,368 25,586 26,865 28,208 29,619 XII 22,655 23,787 24,977 26,226 27,537 28,914 30,359 XIII 23,221 24,382 25,601 26,881 28,225 29,636 31,118 XIV 23,801 24,992 26,241 27,553 28,931 30,377 31,896 XV 24,397 25,616 26,897 28,242 29,654 31,137 32,694 XVI Accountant 25,006 26,257 27,570 28,948 30,395 31,915 33,511 XVII 25,632 26,913 28,259 29,672 31,155 32,713 34,349 (VIII 26,272 27,586 28,965 30,414 31,934 33,531 35,208 XIX 26,929 28,276 29,689 31,174 32,733 34,369 36,088 XX 27,602 28,983 30,432 31,953 33,551 35,228 36,990 )XI Engineering Technician 28,292 29,707 31,192 32,752 34,390 36,109 37,915 XXII 29,000 30,450 31,972 33,571 35,249 37,012 38,862 )(XIII 29,725 31,211 32,772 34,410 36,131 37,937 39,834 XXIV Sr. Engrg. Tech, Code 30,468 31,991 33,591 35,270 37,034 38,886 40,830 Enforcement Officer XXV 31,230 32,791 34,431 36,152 37,960 39,858 41,851 XXVI 32,010 33,611 35,291 37,056 38,909 40,854 42,897 )(XVII Administrative Assistant 32,811 34,451 36,174 37,982 39,881 41,876 43,969 :XVIII 33,631 35,312 37,078 38,932 40,879 42,922 45,069 )(XIX 34,472 36,195 38,005 39,905 41,900 43,996 46,195 XXX Public Works Supervisor 35,333 37,100 38,955 40,903 42,948 45,095 47,350 Civil Engineer XXXI Sergeant 36,217 38,028 39,929 41,925 44,022 46,223 48,534 KXXII 37,122 38,978 40,927 42,974 45,122 47,378 49,747 Dr 38,050 39,953 41,950 44,048 46,250 48,563 50,991 XX. . 39,001 40,952 42,999 45,149 47,407 49,777 52,266 XXXV Police Chief, City Clerk, 39,977 41,975 44,074 46,278 48,592 51,021 53,572 Public Works Director CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 90 - RESOLUTION ADOPTING A SCHEDULE OF COMPENSATION FOR CERTAIN EMPLOYEES FOR 1991 AND ESTABLISHING CERTAIN OTHER BENEFITS WHEREAS, the City Council has adopted a grade -and -step pay system for certain full-time employees of the City; and WHEREAS, based upon recommendation of the City Administrator, Council has determined the appropriate placement of each City position on a Grade, and the incumbent employee on a Step; and WHEREAS, it is also necessary to set salaries for certain part- time employees, as well as fringe benefits for full-time employees. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the following schedule of salaries be implemented effective January 1, 1991, for full-time employees: Employee Maria Karels Rebecca Trost Nancy Bauer Diane Ward Kimberlee Blaeser Shirley Shannon Guy Kullander Klayton Eckles Tom Knuth Richard Gill Paul Berg Kevin Batchelder Tom Olund Larrie Mack Donn Anderson Dorance Wicks Kathleen Swanson Dennis Delmont James Danielson M. Thomas Lawell Position Clerk/Receptionist Clerk/Receptionist Secretary Secretary Senior Secretary Accountant Engineering Technician Civil Engineer I Sr. Engineering Technician Code Enforcement Officer Code Enforcement Officer Administrative Assistant Public Works Superintendent Police Sergeant Police Sergeant Police Sergeant City Clerk Police Chief Public Works Director City Administrator Salary $19,036 18,129 24,353 25,571 26,865 30,395 34,390 40,903 37,034 37,034 37,034 37,982 42,948 44,022 44,022 44,022 48,592 50,480 50,480 53,000 2. That the following schedule of salaries be implemented effective January 1, 1991 for part-time employees: Employee John Maczko Bill Lerbs Carol Bakka Lambert Derks Ed Vaillancourt, Jr. Position Fire Chief Assistant Fire Chief Clerk/Receptionist Custodian Custodian 3. That the following hourly rate of pay firefighters be implemented effective 0 - 1 years 1 - 5 years 5 years and over Captain Detail duty rate 4. That the City's maximum contribution premiums for full-time employees not contract shall be $250 per month for Salary $7,467 4,316 12.29/hr. 7.00/hr. 6.00/hr. for volunteer January 1, 1991: $6.75 7.50 8.00 9.00 7.25 toward insurance covered by a labor 1991. Adopted by the City Council of the City of Mendota Heights this 18th day of December, 1990. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto Mayor ATTEST: Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS MEMO TO: Mayor, City Council, City Administ FROM: Kathleen M. Swanson City Clerk SUBJECT: Delinquent Sewer Bills INTRODUCTION December 13, 1990 Certification of delinquent sewer accounts must be made to the County by December 19th to become collectible in 1991. Council must therefore adopt a certification resolution on December 18th. INFORMATION There are currently 64 delinquent sewer accounts, including two commercial accounts and two Lilydale properties, which should be certified to the County if they remain unpaid on Tuesday evening. We have sought the assistance of City of Lilydale in the collection/certification of the Lilydale accounts . The total outstanding balance at this time is $14,386.35. Notices were sent to all delinquent customers on November 13th, and payments continue to trickle in. We anticipate that several more will be received prior to certification. Because the resolution will change before its Council consideration, agenda copies will be distributed with the add-on agenda. DISCUSSION When the subject of delinquent sewer accounts was discussed by Council last year, staff was directed to research the possibility of increasing the $25.00 certification charge. A general rule of thumb recommended by the League of Cities for service charges/program fees is that the charge should not exceed the cost of administration of the service. When considering this guideline, I cannot recommend a charge greater than $25.00, although I would very much like to suggest a significantly increased amount for those accounts which are perpetually delinquent. There are two options available to Council for "penalizing" those accounts which are not kept current. One of the options is available for application to the accounts which will be certified on Tuesday evening. In the Ordinance which provides for certification, the City is empowered to subject the delinquencies to the same interest charges applied by the County to delinquent real estate tax accounts. The letter sent to the property owners notified them of this provision. The County charges 7% interest on delinquent accounts. The second option, which can be implemented in 1991 if Council so desires, is to amend the sewer rental ordinance to increase the quarterly late charge. Those accounts which are delinquent at the end of 1991 would then be subjected to the quarterly late charge, the $25.00 certification charge and the 7% interest. The late charge currently provided by the Mendota Heights ordinance is $2.00. Quick review of a recent LMC survey of 120 cities indicates quarterly penalties range from a flat fee to as much as 10% of the balance outstanding for more than 20 days. RECOMMENDATION I recommend that Council adopt the delinquent sewer resolution which will be distributed on Tuesday evening, and direct that a 7% interest charge be applied to each account contained in the resolution. I further recommend that staff be directed to prepare a report to Council with respect to increasing the quarterly late charge for delinquent sewer accounts. ACTION REQUIRED If Council concurs in the recommendation, it should adopt Resolution No. 90-83, "RESOLUTION CERTIFYING DELINQUENT SANITARY SEWER RENTAL CHARGES TO THE DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL ESTATE TAXES;" direct that 7% interest and a $25.00 certification fee be collected by the County for each of the delinquent accounts; and direct staff to prepare a report and recommendation with respect to increasing the quarterly late charge for delinquent sewer accounts. CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 90 - RESOLUTION CERTIFYING DELINQUENT SANITARY SEWER RENTAL CHARGES TO THE DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL ESTATE TAXES WHEREAS, under the provisions of Ordinance No. 803 adopted by the City Council of Mendota Heights on August 6, 1974, it is provided that if sewer rental charges due the City for the use of the City's sanitary sewer system are not paid within thirty (30) days after the mailing of a statement therefore, the same shall be collected and the collection thereof enforced in the same manner in all respects as county and state real estate taxes subject to like penalty, costs and interest charges, and WHEREAS, the City Clerk has advised the City Council that the total sewer rental charges due the City as of December 14, 1990, for sanitary sewer service furnished the properties hereinafter described situated within the City has not been paid and WHEREAS, the City Clerk has further advised the City Council that a written statement for said sewer rental charges due the City as of December 14, 1990, has been sent to the last known owner of said properties and that more than thirty (30) days have elapsed since the mailing of said statement, and WHEREAS, said properties are all situated in the City of Mendota Heights, in Dakota County, Minnesota and the legal description of said properties, the name and address of the last known owner thereof, and the total amount of sanitary sewer rental charges due for each of said parcels through December 14, 1990, are more particularly described as follows: Name and Address Judi Hanson 522 West Annapolis Greg Byer 2219 Apache Street Bernard Abramson 688 Arcadia Drive Legal Description 27-57500-030-01 27-27800-060-07 27-37600-040-05 Total Amount 121.90 132.20 240.70 Dwight Rabuse 2230 Bent Tree Lane 27-18300-110-02 88.40 Resident 677 Cheyenne Lane 27-19850-050-01 121.90 Resident 929 Chippewa Ave. 27-57500-060-02 158.20 T. Uribe 969 Chippewa Ave. 27-31300-150-02 242.90 Margaret Regan 992 Chippewa Ave. 27-47700-110-01 124.20 Resident 1413 Clement Street 27-81300-060-00 56.00 R. Klingel 1930 Coventry Court 27-72700-050-02 204.40 Arnold T. Hanzal 771 Creek Ave. 27-27800-030-01 194.50 Robert Alvarez 1167 Dodd Road 27-42100-100-08 194.90 Robert J. Emery 1183 Dodd Road 27-03800-020-13 160.40 Bevan Marvy 970 Douglas Road 27-76400-050-02 141.70 Neil Baker 680 South Freeway Rd 27-38600-070-04 112.00 John Park 2246 Field Stone Drive 27-18303-070-01 92.99 L. Mrozinski 595 Highway 110 27-02500-024-04 339.70 Thomas Sirek 1219 Highway 110 27-15600-012-00 256.10 Gael Forsman 610 Ivy Falls Ave. 27-13350-027-00 117.50 First Trust 1094 Ivy Hill Drive 27-37751-040-01 58.20 Resident 1147 Ivy Hill Drive 27-17850-460-00 125.20 M. Weniger 1011 James Court 2210 Lexington Ave. Olga Turner Donald G. Geist 1669 Lilac Lane D. Mager 706 Mager Court A. Ziifle 615 Maple Park Drive Paul Krueger 1360 Medora Road William Tuminelly 1400 Medora Road Mrs. D. Anderson 751 Mohican Lane Charlene Steele 780 Mohican Lane Carl W. Cummins 2312 Nashua Lane George Miller Homes 1143 Orchard Place Eugene Engelmann 1779 Overlook Lane Roy Henderson 1095 Overlook Road Resident 830 Park Place Drive Jack Gohl 924 Rae Court Frank Miller 604 Spring Street R. Powers 983 Stratford Road Milton Nichols 1794 Summit Lane 27-76402-211-03 27-16400-050-00 27-76401-240-00 27-64750-090-01 27-17850-590-00 27-37675-040-03 27-37675-010-03 27-27800-190-19 27-27800-080-02 2719850-060-02 27-81275-090-02 27-32800-040-02 27-32800-010-01 27-56600-090-04 27-71275-180-02 27-42100-070-08 27-72700-010-02. 27-16500-010-01 67.00 140.00 54.00 115.30 58.00 196.20 275.90 116.40 138.40 234.50 56.00 224.00 471.70 112.00 138.40 265.40 215.90 154.90 G. Cosgrove 649 Sunset Lane 27-54200-081-01 196.70 A. J. Mathe 1722 Sutton Lane 27-71102-050-03 56.00 Steve Mesnik 1260 Sylvandale Road 27-37601-030-04 128.60 Resident 2166 Timmy Street 27-19150-090-00 160.40 N.T. Krebsbach 1832 Twin Circle Drive 27-44955-160-01 158.20 C. Lange 779 Upper Colonial Dr 27-17150-140-06 250.60 John Degidio 1268 Wachtler Ave. 27-30700-110-00 176.90 Mark Sterling 810 Wagon Wheel Trail 27-45300-020-00 137.30 B. Randall 954 Wagon Wheel Trail 27-16400-160-00 142.00 Tempco Manufacturing 2475 Highway 55 27-44800-102-00 3,846.30 WGT Enterprises 2422 Enterprise Drive 27-48300-011-01 666.30 NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota as follows: 1) That the total of said sanitary sewer rental charges set forth above is hereby adopted and confirmed as the proper unpaid sanitary sewer rental charges due for the above described properties through December 14, 1990, for each of said lots, pieces and parcels of land respectively, and the current charge against each such parcel of land shall be a lien concurrent the general taxes upon such parcels and all thereof. 2) That the total amount of said sanitary sewer rental charges shall be payable with general taxes for the year 1991 collectible in 1991 (now designated by Statute as real estate taxes payable in 1991). 3) That the City Clerk shall prepare and transmit to the County Auditor a certified copy of this resolution with the request that each of said amounts shall be extended upon the proper tax lists of the County to be thereafter collected in the manner provided by the law. 4) That a $25.00 service charge will be added to each delinquent sewer account in accordance with Ordinance No. 157 amending Ordinance No. 803. Adopted by the City Council of the City of Mendota Heights this 18th day of December, 1990. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto Mayor ATTEST: Kathleen M. Swanson City Clerk LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL December 18, 1990 General Contractors Licenses Amcon Corp. Bauer, W.F.-Const. Co. Coronado Stone Grussing Roofing, Inc. Metro Builders & Remodelers, Inc. Peterson Huber Corporation Masonry Licenses Stang Concrete Co., Inc. Heating & A/C License Key Metal Craft, Inc. Gas Piping License Key Metal Craft, Inc. Excavating Licenses Barsness Const. & Exc. Kuehn Excavating Yonak Sewer & Water .a,' ..‘• December 18, 1990 TO: Mayor and City Council CLAIMS LIST SUMMARY: Total Claims Significant Claims GHM Aspahlt MWCC Sac charges Tripp Oil • Unusual Claims Park const gas $ 108,562 36,420 43,960 3,118 Street Striping 5,096 2 3 4 17u 8 24 .Dec 1990 Prl 29:34 PM -i'emp-Check--Number- Temp. -£heck Number Vendor Name .9 10 11 112, Temp Check ?Number 1- 22/18/90 Clalrns List C1ty or Mendota Heights .Dept -10-Adm - 15-Engr 20 -Police 30 -Fire 40 -CEO Account Code Comments -3-fiAFi-gtri ping_--..------ --.- 403-•4494-090 50 1 Totals -Temp Check h J;4 c AT&T (15 Number 17 Totals Temp Check Number X17 ----Temp-Check-Number - 3 zo 121 122 23 24 1 01 -4210-020-20 3 Aar CondltloAlrfg Assoc irtc 02-4339-329-30 --- ---- ----- --- 3 Totals Temp L. -fleck Number 3 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 40 49 50 51 52 53 54 55 G l7 Temp Check Number 4 4 Al-t+l-nscn 4 Totals Temp--Check-Number-- -- -•-- .-.._.-4- Temp Check Number 9 A 2 Hydraulic Sales 01-4330-4310-50 9 ) 2 Hydraulic Sales 02-4330-400-70 20 Totals Temp Check ldtunber^ 8 Temp Check Number 6 -Manvin.-31-finder^son-£oust-£a-------28r--3E1� 6 Tota-la—Temp—Check—Number Temp Check Number 7 6 Dec svc rprs rprs rprs -Dept-50-Rd & Bridge 60 -Utilities 70 -Parks 80 -Planning 85 -Recycling --90-Animal Control Page 1 Amount :O/1 :59 006. 48 9. 90 993. 6121. 993. 6P. 63.07 1 • �1. 24' 339. 00 22.20 .441 45; 146• l_1 390. 212. 5_1 ��w 61j �54 L �l '561 I59 G01 67� t5• IGS 43.9 G51 IGG� 32.22 1qa Park contr—perm-7.68 £00 00 600. 00 • 7 & & .1 Auto. Supply^ 01-4309-070-70 7 8 & J' Auto Supply' 02-4330-440-20 • 02-4330-490=50 7 & 3 Auto Supply, 01-4330-490-70 7 R b 1 Auto Supply' 02-4330-490-90 7-9 &-J-Attto-.aupply°----•-----0:3-4330-490-•2.9 spl ys spl ys Fp1�yt spl ys spi _ys —sp1 ys 30.12x5 1_•8. 13 19.04 G7I' G3• G91 771 7:11 17 73 177.) az -066 s.( ev-oce-Qecfr-re ausqdadm dIU3 0; 16/.. "CC! CP•gE r301 ;991 •55. ee-66 ----- ee-ss ee-er 0; aaciwnW 4.paua dwas -aaEounm-smaga-dwas-sre-aos iS) 95 SS VS CS CS W4';.te 00-066=0CEOC b3 ir-aamo.d-asea-cr OS er aaqwnm ndaqa dwas 6V Zr aaqwnm ndaqa dwas sreao4 LV CIL 3v st, Peseta ag.g 00-000,-OZZO-9; du; dossu nerweaa prAea 0; ^ • - - • - c.,82.t-E,Az,r‘r ( • • 66.'QCO r; aaquinm ndaqa dwas srsaos P -r .7J1 •4n( suog rr argradnpar) a,Duereq 0.7-0f7i7-000,5.-r0 r sa04tra s.rearri CV OV rr aaquinm siaa(40 dwas er- ...pactiunpi,rte443 dwas-st-eao4. 0r -04-0[9-0006-;0 TJ 3- SC SC LC OE 3C VE EC ZE Le aaqwnm ?.9L3 dwa4 OE 6 aaquinm ›f,mat43 dmas sreaQ4 Or eg-eco-ceca-re asnoqaaem e-tcl Aaa44e0 6 oc-eve-cevo-re asnoua.ism .7.4[1. 9 A-4,944eg --•-- ^-__ -_-____ - • . 6 aaquinm ndaua +=tufa+ 9 aacrwnm-Ndaqa dwa4-srelo4 9 L 1214-qm sArds 0.1.1-000-C41.E4-r0 E,r'4; sArcis oa-eso-ocea-re sArds . eq-e6f7-eTet,-ro- aunowu aaed sauawwoa apoa gunodotf S4E151..914 Q40OWaW to 6Z RZ 9Z SZ en nt Lc; ,122: aIi aaquinm ndaua dwat CL 1404-,1e0 9-* aacrionm Naau5 dway sre404 C9 w4vddn0 olnea r V6 4 a .ArddlIS 0411V r I; 6 .4 -rddn0-04ne-r-v-6-G amam aopuMA -4acunAl -Owes. , adquinm, mdaqa -dwa4 rfl 414 oe4or rad 4s;-; sturem 0Z6C ..,a4:1 6; 24 Dec 1990 C1a2ms LIst Page 3 Fri 20:34 PMH City or Mendota Heights -Temp-Check-Number-- Temp. emp-Check-Number^---7ernp. Check 15 Number vendor Name 4 14 8 Totals Temp Check Number ;10 11; Temp Check Number 12 -----15-Clty -f7Otc.r Supply - 1i City Motor Supply 14. 15 15 City Motor supply -15-C1ty Motor --Supply 115 1 2ty Motor Supply 7� -- --- - Totals Temp Check Number 10 17 10 20 21 '23 124; 25 26 127 20 29 301 31 32 33 1✓ ra-Ctreck 9Vtrrnher..- 16 16 City or St Paul 26 Totals Temp Check Number Account Code 14 01-4330-490-50 01-4330-490-70 01-4330-440-20 -- 02 -4330-490-70 02-4330-490-151 15✓ 02 -4305 -01E -0-z.,0 16 Temp Check Number 17 1-7---Cc.112ns- Electrical --Const-•- -01-4330-4 0-70 - -- 17 Totals -Temp -Check -Number- __-.____----_17_.'- Temp Check Number 28 36 40 41 18 Compress Alr 4 Eq 18 Totals Temp Check Number 18 01-4305-030-30 42 -�-Ttmp-Check-fVtrmber�-------.---13 - 43 44 45 49 47 40 49 50 51 52 53 54 15 56 29 Cornmerclal Asphalt 01-448/ -O500-50 19 Totals Temp Check Number Temp Check Number 20 -Cont --2 nenta3-Cab] ev2 s.] on 20 Continental Cablevlslon 0 1 s Temp Check Number p -Check -Humber el 29 01-4000-6/0-20 01-4200-610-30 20 Comments ----parts -- parts parts .. - .-_,_parts parts Sept svc T11ters m.x -ries-svc Dec svc Amount 498.75 - 192.41 ' .'... 33.49 104.86 14.17 02.84 -- - 367. 937--- -- ✓. i -`r21 5.00 10-2.38 .15.05 36. 70- 36.72 36.72 55 5. 9'3 11-90 1 2 24 Dec 2990 Claims List Fri 29:34 PM Temp -Check -Number 01 City of Mendota Heights Temp. Check, Number Vendor Name Account Code 17 18 92 -Dakota Couhty Tech Inst el Tota3s-Temp Check Number Temp Check Number CC 112 99 Dytron Corp .14 ee 15 Dytron Corp j liG ee -Dytron-Corp .17 Se Totals. -Temp Check Number__ 171; Temp Check Number 93 '21 r?2 a3 Elvin Safety Sply 24 03 _ 6.1 Totals Temp Check Number es '25 127 1.5 TC177(3-Srieck-Ilumberl---------- / .29 13° e4 First -Trust-- - e4 First Trust e4 First Trust 132 94 First Trust pa e4 First TreisV-- 35 134 13° P7 138 39 4o Temp Check Number 05 12t1 -4400 -090 -80 02 -4 305 -1,7150-501 el -4305-070-70 23-430n-050-60- 02-4305-030-30 Comments Nov trng Page 4 I Amount splys 27.70 spays 17.70 sblys f.13. splys 05.83 2e-4ees-eloo-ne Pond fee 14,-.40,e6,1Ztenb-gat--- ___. --bond-fee -- zb-4ca6-0ob-00 bond fee 2 .-96,40,96=000-00 14 First Trust n*-4cas-clob-tre e4 First Trust 24-4ees-oolb-0'n 268 Totals Temp Check Number E4 42 95 -6 -0 -P -Corp- 011020 4 en 0 0P Corp 01-1210 44 45 ----50 Totals Temp Check Number en 47 45 T-e•Xp- Check VUMber: 9.6 49 50 Z6 SMN Asphalt Corp 51 smN-Asphalt-Conp e5 OMH asphalt Corp 53 54 bond tee bond -fee bond fee bond fee 030..03 57.50 =7.50 ")7 MO 137.50 n7.no 655. OM • 7 ;1 drum -credit anti freeze ___00_00cr Obts.00 00 09-4460-000-00 09-4460,000-00 09-4460-000-00 Temp Check Number p-gheck-Number--- 07 final 00-61, n, 400. thE. pymt_Z 89-6F inal 89-6D 8, 098. 44 ------- 367,400 55 !=- :f•V 760; 621 152! I.70; 171: 7d 74 j75, 17.) 2 4 5 6 14 Dec 1990 Prl le:34 PM Temp -Check -Number- L'E'7 Clams List Clty or Mendota Heights Temp. Check Number Vendor Name Account Code a 19. 11101 112 i Temp .Check --Mumtker 113 15 '14 06 Holst ENC 01-4401-0:50-ZO sans e7 Ndwe Hank-- Hdosre Hank 01-430Z-030-30 _ Totals Temp Check Number Page y 1 ; Comments Amount ! splys 4.79 iv 10 e6 17 E31 Totals Temp Check Number es '119 '20 121 122 23 (2.4 25 26 127 29 29 31 130 32 33 34 35 36 37 30 39 40 Temp Check Number es e9 -Home Lumber ell-43vm-ono-*0 es Tota)-s-TempCneck-Humtler, Temp Check Number 30 301CMA RT 30ICMR RT 60 Totals Temp Check Number Temp Check Number 31 42 43 44 45 46 47 45 -8137P..^CheC^k.-241.1.61tler 49 5 51 52 53 54 emp Check Number SG 02 -07.E, 01-4134-110-10 30 •splys- 10644 ' • Z08.44 .:1•, ) ) e3.47 r22} 7-3.1 •-slt 11/30 payro.11 165.03 11/30 payroll 84.44 , 31 1Pentl-H2t-cc,-- 01-4400-000-00 At-rly--cng 31 T-ota1-s-Temp-Check-Number 31 Temp Check Number 30 3e John Henry Poster 1Z-4530-490-60 5e Totals Temp Check Number 3e 33 Pllgrlm Clnrs 01 -4410 -000 -EO 33 Totals Temp Check Number 33 7 34 4 -K, -Product -s g11....430-0Mf1-1.50 e53.67 ) :4;s1, • 4441! FF71 3,5 VZ,1 ,431 .:1•1 1541 ' ) '5C11 .151 591 ;GO -10e.-Cr0 rprs e.'40. es 4 09 Nov cing 170.61 170.61 ;65 100 ;G71 701 71' Pl-Ya Ts175 74! 77) 2 3 4 5 14 Dec 1990 Claims List Fr] 12:34 PM City of Mendota Heights Temp-Check-Number- Temp- Number i mp-Check-Number^-Temp_number Vendor Marne 7 10 i11 113 14 115 117 16 19 20 21 22 123 34 34 Kar -Products - --- --- _ _ 34 liar Products see Totals Temp Check Number Temp -Check Number__ _.. 39 33 Nat Meys �s3 Hat -Heys 76.5 Total s -Temp -Check - r4urmber----_ Temp Check Number 36 124 125 26 27 I28 1129 30 36 MnCrx Lumber 36 linox Lumber 36-Knox-Lumber----- 36 6-11ncx-Llumber------ 36 Knox Lumber 36 Knox Lumber Account Code 1211 -434x,5-12170-70 - 23-4303-060-65 34 Page 6 1 Cc mment _s amount .p2)/s. splys 01-4305-070-70 locks ------ — 01 -430'M-030-30 -- - ---- - - --- ----•__..•locks 01-4305-070-70 01 -430M -090-M0 ---01-4309-070-70 --- 1M-4333-310-60 01-4309-070-70 180 Totals Temp Check Number 36 32 33 34 35 Temp Check Number 37 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 37 -Thomas -Knuth- 73-,441'53339-00 37 Thomas Hnuth 37 Thomas Knuth 17 Shcvnas.iinuth 37 Thomas Knuth 145 Totals Temp Check Number 09-4415-000-00 41-4413-348-00 L+3 -44y Qr-1 ft73. 13 _ OM -4309-109 -13 splys spl ys spivs spl ys sp1 ys •mi -r=e1 mb mi reimb m] reimb .rl.othl ng _reimb.____ splys Terme-Check--Numtler- 37 111.90 211.41 31. ;=4 87.94 93.61 9.26 33.98 73.97 3e7. 19 --17 16 40. 02 9.88 e1. ee 113 816 38 Krechs Office Machines 02-4300-110-10 38-MTechs-OTY1.ce-Mach]neo---------•--01-4300-•110 -10 76 Tc tat s -Temp _Check .•Number —.__..._-____-_- 38 Temp Check Number 39 Index tabs —pr-tr cartrldges- 49. 34 332 00 377.84 6u' 39 La Hass MTg & Sales 01-4330-490-30 Totals Temp Check plumber Temp-Oheck-Number ---40 39 rpra 309.40 _109 40 13 TI- 14 Dec 1960 Claims List Page 7 Fri 1:2,34 r11 City or Mendota Heights 2 3 4 Temp -Check -Number------ ---40 Temp. heck - Number vendor Name I6 7 Ove-t.eer Eros - 40 Leer Bras 40 Leer Bros to 11 12 13 14 Account Cade -01-4336-310-50 01-4336-310-70 16-4335-310-60 leo Totals Temp Check Number 40 Temp Check Number 42 175 —41—W111i am - Lerbs --- �76 X77 tti 19 -01-4336-316-30 41 Totals --Temp Check Number---- - ----41 - zo Temp Check number4E I21 _ . number 22 4e M 1 f Associates gra-434[t7-[Uz21-.:,0 23 4e M A Associates 01-4305-060-60 24 e-- M-A-•fiisscci atas •---- ---- - ----02-4306-070-70 02 -4306-070-70 26' 11j4e M A Associates 1:�-43721 ,-o60-60 �z7I 4e M A Associates — 01-435x:-060-90 261 ie M A Associates------- •----- 01-4306-070-70 42 M A Associates 26-430io60-60 29' 30 034-- 131 Totals Temp Check Number 42 32 133 Temp -Check- Number -_.--.-43 134 •35 136 43 Mc Namara Contr Co 02 -44ee-2160-60 37 36 43 39 Totals Temp Check Number 43 40 41 42 43 44 45 146 147 145 149 50 57 Temp Check Number 44 44-'fendcte-Heights--Rubbi sh = --_._--01 -4c60-310-90 44 Mendota Heights Rubbish' 1211-4i364t-314t-777+ 44 Mendota Heights Rubbish' 16-4260-310-60 -44--Pendota--Heights--Rubbi sh4------01-4 280-319-30 176 Totals Temp -Check Number44 Temp Check Number 46 52 53 54 155 156 �57 Comments Amount • ----- Nov svc Nov svc Nov svc -•-- splys splys spays 1. f 11 I2 r� 143 . -1-5 I 1 17 2 14.60 tem} 14.60 11, 43.57E 62.69 298.60 17.90 17.60 spays 146.:-' 0 spl ys _—_ - -- - -- -- --- --146 20 spays 148.20 -----•693 70 "4.- ,e .4. - l mix 268.40 f, 6'66.40 71 I� t Nov svc '3771.3n I5�! Nov svc 60.48 Nov--svc 4e 40 193.98 G61 1071 49 Metro Waste Control 16-3320 f7ct Nov sac chs 44 400.00 7Z1 46 Metra Waste Control 16-3616 adm ree 440.00Cr 171' J 43,"960.00 174 90 Totals Temp Check Number 46 i70 j7Y 14 Dec 2990 Fri 18:34 PM Temp -Check -Number 45 123 1q Temp. Check Number Vender Name Claims List City of Mendota Heights I9 110 11 112 113 14 15 10 17 18 19 20 Account Code 5 -Midwest -Business Products ----_--01•-4300-•110-10 - 45 Midwest Business Products 01-4399-118-10 45 Midwest Business Products 01-4300-040-40 4E. -M1 owest- Du s 11 ness - Prod uct s --- ----__0 �-4300-18r`F1 Z ---_._.--._ 284 Totals -Temp Check Number _ Temp Check Number 47 23 124 125 ;2G 127 128 .29 130 131 132 33 34 139 30 37 38 139 140 141 4 Temp-6heck-Number- - •- Z1 143 47 Midwest Siren Service 07-4330-000-00 47 Totals Temp Check Number 47 mo-Check_Nurnber_ _---__-_-_-.45-.-..__ 48 Midwest. Wholesale Ti re 01-4330-490-70 45 Totals Temp Check Number 48 Page 5 Comments Amount creel i.t .� spivs spays Dec mtcn 1: 14 G; 17, lad 194.41 10.90 1:• iii. 00 25.59 16.69 Temp Check Number 49 49 Nlrinesota-5lave---Inc--_...-..._____---.01-430.:/-tc'150-50-___. __--.-------_-•---•_-splys 49 Tata-3•s-Temp•Check-Number- - — 49 Temp Check Number 99 .:i0 Mian Dept of Revenue 01-43'e0-@99-90 47 04 .•1 47.04 Nov fuel tax 49.50 Totals Temp Check Number 90 49 30 44 91 Minn Mutual Life Ins 01-0'07e 11/30 payroll elv5.00 45 aG 91 Z.V5.00 145 Totals Temp Check Number 91 a9 Temp Check Number :f,? 50 51 13 M2 nnesota-Bl ueprr. nt 15-430:5,700-00 Kpi ve 52 _ 53 54 `mta2s Temp Check -Number -____ ----5f; 55 51, 'Gs Temp Check number 93 45.73 45.73 Cr) ,EF.; '77 71 '77, 731 74 !7_9) 93 Minnesota Conway 02-4305-030-30 spl ys 14 Dec 2990 Claims List Page 9 Fr1 22:35 PM C1ty c.f Mendota Ytelghts f ---Temp, ChecH-Number----- 2 3 8 9 10 11 12 13 14 115 -16 Temp. -Check -• Number Vendor Name n ,1D 53 Minnesota -Conway---- -- 2t?6 rotas s -Temp - Check -Number, - Account Code 01-4309-030-30 93 ff� i� 11I 121- 131 1 14, -Cs 1� Comments Amount !6!:-) -- spl ys ---- --------1,347.-83 ,til ;Ic ' 1,401.64 '1 ;• I1 .'.i Temp Check Number 54 .11:1 1161 54 Morton Thokol - salt 6'.fi .. 97.-A 54 Morton Thoko2 salt 677. 87 210. ' r! 108 2,369.94 {22!. Totals Temp L•neck Number 54 1=31 :41 2t• , in: '15 -Neenah -Foundry -•--...- - ._...01-4337--050-943 - - -- r -.-grate-- -- --- --- - -- -- 104.¢0 X2:,1 -•--- 30 t 104.00 PI; ;.,i Tota-2-s-Teatp-Check-Number------•- _-95 - --_.. _... - ------- - -------.. _..--_-----------------•---- - 24,,-‘ ! Temp Check Number 56 92 -44e1 -05s-50 01-4482-090-M0 19 20 121 122 23 24 25 26 27 Temp Check Number 95 23 26 30 31 32 01-Temp-Check-Number-- .34 3Temp-Check-N,mber- 34 35 36 37 3D 39 37 56 John Neska 15-4410-060-6s balance clothng 113.04 ;zr.t 98 -- -- -- .-. - ----- -- --2-13.04 •,1 J' Totals Temp Check Number 56 ;4;1.-1 t 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 5i Northern State Power 01-4ele-319-90 Dec svc 139.39 37-Norther,•r-State-Power --...---------92-4L2 -329-70 -23ec-svc -.339..2-0 1`''l1 57 NorthernState Power 29 -vele -sae -so Dec svc 139.12 ,;,�- 57 Northern State Power 25--4212-400-•69 Dec svc 24.00 512 57--Northern-State-Power------•------02-4511-310-5 . 0120--SVC.-1-79 67 -1`'-! 57 Northern State Power 01-4011-310-70 Dec svc 179.67 l,4i 57 Northern State Power 15 -4511 -32s -6e Dec svc 179.67 57 -wort -nem -state -Power- 02-4211-359-70.._ - - --- ries-svc -7 1218 -}sr: 57 Northern State Power 15-4521-400-60 Dec svc 338.90 1513! ✓2z 1,334 -CO ! Totals Temp Check Number 57 1521 Temp -Check -Number - _.._ __._- S9 ,c.1 iGSi IGGI 58 Norwest Sank Mpl s 95 -flees -990-09 fees 550.90 67` 1G91 58 ezo.es 1:0: Totals Temp Check Number 98 55 Temp Check Number 56 57 �• 17:4 1)41 1751 xygen-Ser'Y2r_e-Cc. -92.-4395-058=90 xj. `} e„0 17y1 2 3 4 10 11 24 Dec 1950 Claims L1st Page 10 Fri 1'c^:315 PM Clty or Mendota Heights Temp-Check-Nurnber__.-O9 Temp. Check Number Vendor Name Account Code Totals Temp Check Number 39 Temp -Check -Number _ -50- 14 115 116 17 60 Playa Tire 1- $Vc 50 Totals Temp Check Number Temp Check Number 61 119 ,20 2 ;1 i 2 23 124 1— •s 126 127 62 E r( fluehl------ 61 Temp Check Number 12e 29 130 H 1J7 Temp Check Number 63 132 •33 e3 Vrad-Ragan Inc 34 6.E 12u111 Corp se Ouil1 Corp 1L4 Totals Temp Check Number 35 30 37 1138 j39 140 41 �42 43 44 145 02-4350 -440-E0 60 Comments Amount tires •• 4. 11_,x. s£3 ___-61-50--_______ 61.50 03-4300-110-10 spays 376.60 6.4r1 1n-4300-080-50 spl ys 66' 02-4330-4,90-50 63 Totals -T 7 Check -Number -___—__._.._ 83 -.,_.. Temp Check Number 64 64 5 ' T Office Products 03-4300--105-35 64 S 6 T orrice Products 0.3-4307+-10o-19 ►'.4 5 b-T-©f.flce_firoducts _3Cee+-_2-10 152. Totals -Temp -Check .Number_ _.__..._ - .._. 84 __-____..._..._._.. __. _ _. ! Temp Check Number 65 !4e ('1 63 seven Corners Ace Hdwe 1.,0 51 65 Totals Temp Check Humber 53 '4 15emp_Check._.Number.__. _ _ _...,__ 66 'i- 66 Signal Systems spi ys splys spi ys 02 -4315-050-*0 spi ys 01-4330-450-30 mtcn 14.50 17.61 33.76 16.40 16._44 26. 34 ,11 12 3 14 5 15 54 Dec 1890 Claims List Page 11 rri 2ei3s PM City of Mendota Heights --Temp Check -Number ------ Temp, heck - Number Vendor Name Account Code 7 a !S 110 11 12 3 4 88 -Signal -Systems - 01-4330-490-70 e. Signal Systems 15-4330-490-80 V98 Totals Temp Check Number 88 Temp -Check -Number - 67 9 L 9 Enterprises o2-43en-oes-e0 6 17 87 Totals Temp Check Number 67 19 20 21 22 23 24 25 26 27 26' 20 12° 31 32 3334 35 36 Temp Check Number 88 69-Snyder.....Drug-Stores 01 .4300-070-7e --- 89 —.Totals -Temp Check -Number. BS Temp Check Number 69 59 Southview Me,/ 69 Totals Temp Check Number Temp -Check -Number-- 37 38 3S 40 42 4.44 ej .02,4400-030-30, 43 72 Keith stein 01-441Z-030-30 44 45 14e 4 Totals Temp Check Number 73 47 70 Systems Svc Co 70 Totals Temp Check Number Temp Check Number 72 01-4330-440-00 69 Comments Amount -mt 18. 2 ( I 3 , 1-91 mtcn 28.50 ;104,r1 ---49.901 -1 :14 ef splys .splys 43.90 43.90 ---14 16 14. 55. part eess 3e.era 3e es )20i 7,51 12t1 12C1'/ 1271 11761 , ) 1Z-4330-490-80 rprs water tower 940.00 940.00 70 4c: ---Temp-Check-Number - 7e - so 70 Sterllng Electric 01-4339-319-30 7-8-9temling-Electmic- 01.,.433* -31n-30 52 531 244 54 Totals -Temp Check NUMber 70. 55 156 ‘k7 Temp Check Number 73 rlpp 951 ___Xive-ch-conv flre ch cony spiys discount 1450.174 107.90 i.88 14 03.84 0 4aCr. 03.38 01-1020 gas 0., 047.90 3 5 6 14 lies 2990 - Clalms L1st Fra 1:.:35 PM 'C2ty of Mendota Heights TempCheck -Number^------------/3 Temp. Check Number Vendor Name 7 a 9 10 11 12 13 14 15 Account Code 73 Tr 1 pp -0! 1- 246 -4,ot als- -246 cta1s- Temp -Check -Number ----------73 Temp Check Number 74 16 17 18 1 Pane Ye Comments Amount. 74 ti s West Comrnunl cat 2 ons �1-4--8- 74 U 9 West Communl cat i ons 15-4e 10-i360•-•60 Dec svc -74-U-S-West--Comrnu»2 ca ul c ns-- --- -8+3 -4ea e-v5e-:,S-- •-- --- ----•----•----5ec--svc 74 ti S West 1_.ammuni cat 1 ons 02 -4e1 et --1&7127-7¢, Dec svc 74 U S West CommUnicat2ans 18 -491t -06t8-60 Dec svc. 19 20 21 22 Temp Check Number 75 ^.3 24 25 %S-Urr2-for^ms-U»11 m2 ted--•--.--.�---&+S-A4SQ�-v.regi-��,._.-.._-__------•--_---.m3sc_=3ar_2.ctck------.-_•----.---_----7-7_31___________ 75 tin! farms Unl imi ted 26 .27 �'Y12e Totals Ternp Check Number 75 29 370 Totals Temp Check Number 74 3, 117.50 111.64 Z95.49 3 76 ee. 76 29. 76 493. 41 02 -4410-090-e0 30 r--Temp-Check_.Number.-_ _-_..-_._76-._.-----.--- 31 32 76 Ung vers2 ty of M2 nn 01 -4405-11a'.-10 33 76 vers lty-at-MSnn__--___---------20-•440127-•t2t6Y+-1+27 34 --- 35 20 m otals._Tem Check Number________ 7'6- 37 p .. 38 39 Temp Check Number 77 ml sc Mack 2Y74. 987 2t12_ a 1_ winter wkshp 94-00 winter-wkshp._. _ .__--_.-.___.-__.__.___-98-00- 22 2. 00 2 — 222.00 40 41 42 77 West Weld 77 West Weld Z1-4300-090-90 181-4305-070-70 43 104 44 Totals Temp Check Number 77 I45 45 Temp Check Number 7r'1 47 46 148 50 57 2 Totals Temp Check Number 79 ;53 154 155 ---- s5 6336 -Tca Val spl ys spl ys 39. 10 39.11 76. el -78-Ziegler-Inc _ 01=4330 -490 -✓0._ -----•---------,----spy ys-----------. _-- ---.--_—.166_ 19_ 76 Ziegler Inc 02-4308-850-:,6 plow blades 1,451.5.2 ' 108, 052.90 3 14 IG 17 le 9 110 11 12 j13 14 115 116 17 20 21 122 23 124 25 2G 67 2S 69 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 46 49 50 51 52 53 54 55 56 MANUAL CHECKS 12900 3,442. 12902-907 283. 12908 11,608. 12909 211; 12910 7,779. 12911 98. 12912 500. 12913 13,080. 12914 3,075. -12915 44,236. 12916 110. 12917 425. 12918 -22. 12919 89. 12920-926 73. 12927 120. 12928 150. G.T. 32- State Capitol -Credit -Union 25 Election judges 33 M. H. Fire Relief Assn 00- Ramsey County Warrants - 56 PERA 10 Clayton Engel 00 Dakota County -Bank 58 41 C.mmissioner of REvenue 42 -Payroll a/c 00 District Court 60 Kevin Perron 00 --Evelyn Fischer - 88 Best Buy 00 Election judges 00--Lifesign Design 00 Prim Tyme Tunes 85,305.45 -11/30-payroll City contr 11/16 payroll pers svcs thru 11/30 ---11/30- w/h -11/30 net-payroll- P.D. reimb auto rpr exp --addtl-elec hours F. D. addtl hrs -F. D. plagues Xmas party • -Y.- ---•-•----- -,----- 191,867.35 471 !4(.. 671- 1701 1711 '741 1791 179/ CITY OF MENDOTA HEIGHTS MEMO TO: Mayor, City Council and City Adminis FROM: John P. Maczko, Fire Chief SUBJECT: Bid Award for Equipment Command Vehicle HISTORY December 12, 1990 At the October 16, 1990 City Council meeting Council ap- proved specifications for an Equipment Command Vehicle to replace the existing rescue vehicle and directed staff to advertise for bids. DISCUSSION: Since Council direction bid specifications were sent to eight manufacturers. On November 30th three bid proposals were opened and acknowledged by the City Clerk. The following bids were received: BIDDER BASE BID ALTERNATE A (Scuff Proof Cabinets) Custom Fire Apparatus Osseola, WI $114,826.00 No Bid Clarey Equipment Company No Bid (Representing Piece Manufacturing) Road Rescue $110,286.00 No Additional St. Paul, Minnesota Cost The Fire Department Truck Committee met on December 8th and December 10th to review the bid proposals. It was found that both companies met the required specifications. Road Rescue was the low bidder at $110,286 and promises a ] Q delivery from award of contract. Custom Fire was at $114,826 with lap day delivery. Based on Road Rescue's low bid and favorable delivery schedule, the Committee undertook a refernce check on the company. We called several departments who are current owners of Road Rescue equipment and asked whether or not were they were satisfied with their vehicle, was the company service oriented, and how well did the company back their product. We received favorable responses from all departments we contacted. It is therefore proposed that we award the bid to Road Rescue. EXISTING TRUCK With the purchase of the replacement vehicle for our exist- ing rescue truck, it is purposed that our existing truck be sold. The dollars generated from its sale would then be applied to the purchase of the new truck. It is expected that the truck would be sold for an amount in the range of $8,000 - $12,000. Current- ly, there are two departments interested in its purchase. State law requires that we advertise the sale of equipment this size and it is proposed that we start this process as soon as possi- ble. We would advertise in various City magazines and in order to obtain the best bid we would advertise delivery date as nego- tiable at time of sale. FUNDING City Treasurer Larry Shaughnessy has attached a memo ex- plaining funding options available. Council should review Larry's memo and decide on a funding option that would be pre- ferred. RECOMMENDATION: It is the recommendation of the truck committee that the contract for the Equipment\Command Vehicle be awarded to Road Rescue, Inc. for $110,286. We would also recommend that Council authorize staff to advertise the sale of our existing rescue vehicle with terms of the sale to be negotiable. I recommend we publish in the League of Minnesota Cities, the Minnesota State Fire Chief Magazine and the Minnesota Smoke Eater. ACTION REQUIRED: If Council agrees with the recommendation of the truck committee Council should pass a motion awarding the contract for the Equipment/Command Vehicle to Road Rescue, Inc. for a total bid price for Base Unit and Alternate "A" of $110,286 and direct Treasurer Shaughnessy as to the method of financing. Council should also pass a motion authorizing advertisement for sale of the existing rescue vehicle. JPM:dfw CITY OF MENDOTA HEIGHTS MEMO December 13, 1990 TO: Mayor, City Council and City Administrator FROM: Lawrence E. Shaughnessy, Jr., Treasurer SUBJECT: Rescue Truck Purchase HISTORY In the 1990 Budget, the Council approved $95,000 for the purchase through Equipment Certificates for the new Fire Department truck. The current goal is to eliminate the use of Equipment Certificates except for major equipment purchases. At the present time, we are within two years of retiring all of our outstanding certificates. Payments in the future are as follows: 1991 $162,000 1992 $110,000 1993 -0- If we were to issue certificates for the new truck, we would probably have a single maturity in December of 1993. An alternative would be to include a capital outlay levy, subject to available levy limit, in 1992 and 1993. (Probably about $50,000 each year). The bids received for the truck total $110,286 and the department expects to sell the present truck for between $8,000 and $12,000 leaving us between $3,000 and $7,000 short. Several choices are available to make up the short fall: 1. Authorize the additional Equipment Certificates. 2. Levy additional funds in 1992. 3. Try to reallocate the 1991 Budget of the Fire Department to make up the short fall. 4. Appropriate fund balance to make up the difference. A final decision on issuing Equipment Certificates should be delayed until the 1992 Budget preparation so we can determine whether we can pick up a major portion of the cost within our levy limit rather than the certificates. ACTION REQUIRED Act on purchase of rescue truck and preferred method of financing. LES:kkb WHELEN EDGE BAR WHITE SCENE LIGHTS WHELEN EDGE BAR / /|UUU 2 ADJ SHELVES COMPARTMENT DIAMOND PLRTE AND LOUVERED DOORS CURBSIDE EXTERIOR VIEW DOUBLE STEP FILLER FOR GENERATOR 2 ADJ SHELVES 1 SLIDE OUT TRAY OAD RESCUE INC. �/[��DTO | LUU||| Lz � � T [` | _ l TS P0*�Ck L'U |||` D VEHICLE 11/6/90 RRW '48 1/2 ANGLED TABLE TOP STORAGE BELOW TABLE TOP 188 11 rl , COUNTER TOP ROTARY PADDLE LATCH LOCKABLE INSIDE t OUT 48 1/2 CURBSIDE INTERIOR VIEW ROAD RESCUE INC.1MENDOTA HEIGHTS COMMAND VEHICLE fL` s 2 SLIDING DOOR POCKET DOORS W/ WINDOWS OVERHEAD INTERIOR VIEW OF3 RESCJE I Ca E DOTA HEIG TS CO ,rA D U� ICL 11/6/90 RRW .11111111111111111111111 CABINETS .111111111111111111lllll n1111)111111 COUNTER TOP ye tia BENCH WITH STORAGE UNDERNEATH DOME LIGHT " FLUORESCENT LIGHT O O O I .11llllllti .11lllllll .11lllllll EII EII ::.:.:.:.:.:.:.:.:.:.:.::.:. jrrr� : 0 0 or TABLE TOP FOR COMPUTERS BENCH WITH li STORAGE UNDERNEATH i0 CABINETS SLIDING DOOR POCKET DOORS W/ WINDOWS OVERHEAD INTERIOR VIEW OF3 RESCJE I Ca E DOTA HEIG TS CO ,rA D U� ICL 11/6/90 RRW '11111111 WHELEN EDGE BAR WHITE SCENE LIGHTS 42 1 COMP. co 23" D. (1)1A1;6%r•iCeiSIA:;: 56 . y 32 3/4 #2 COMP. .`pIRiON6 PLRT6`,`,` ,s,`,`I NT.E.R L0?:;,`:; >1 CO, 1 115 i 118 COAD RESCUE INC STREETSIDE EXTERIOR VIEW /192 SLIDE OUT TRAY WHELEN EDGE BAR L r ,QIAMOND PLATE, ',s,`,11•1 7ER,[4 —s 13 3/4 CARPETED J ICORO REEL INSIDE OUTSIDE ACCESS MENDOTA HEIGHTS COMMAND VEHICLE .ter,-��,�n.�-r-..n:}q'R`�.c •• • , tjt r�. •, i I� 47 1/2 80 SLIDING PLEXIGLAS 000R CABINETS 48 1/2 --- | | '| |__ | ` VIIIM^� r � �. / ', / . � N =====� � //// / � /^ / II 1 � � / 0 0 0 . 0 m 0 p // /////////// / / . | . , inn c~ - SLIDING PLEXIGLAS DOORS W/. INTERIOR AND EXTERIOR ACCESS )OOl \U||J RESCUE T l \i p L, " | |�� [ L � REAR HEATER \I[l�T� UU|l U[lLl � . �. STREETSIDE INTERIOR FRONT HEATER SLIDIDNG PARTITION DOOR T� [`� |� �U —'�-- U�UTp)[ YLD1�LL _�� _ Becker Fire Department Becker, Minnesota NAVISTAR CUSTOM RESCUE -MEDIC TYPE I '., CITY OF MENDOTA HEIGHTS MEMO December 14, 1990 TO: Mayor, City Council and City Admini r or FROM: James E. Danielson, Public Works Di SUBJECT: Glenhill Road Update Job No. 8310 DISCUSSION: Last meeting Council reviewed with the area residents two options submitted by Mn/DOT for adjusting Glenhill Road to con- form to their new frontage road construction. This is to be completed with the Mendota Interchange Project. Council selected the option that retains access off Glenhill Road to the frontage road and directed staff to contact Mn/DOT informing them of the City's decision and asking them to relook at the option to make it the safest, best connection possible. The objective was to return Mn/DOT's response to this meet- ing so that this Council would be able to make the final decision on the issue. The Mn/DOT Engineer working on this project has been working on another high priority project within their organ- ization and was unable to respond in time to be put in the pack- et, he informed us that he would be able to have an answer by Tuesday. That response will be put on the add-on agenda for your review at that time. JED:dfw Dear Mayor, City Council & City Administrator, As a resident of the Glenhill Road/Culligan Lane neighborhood who attended the Dec. 4 meeting I was extremely disappointed in the decision the council reached on the proposed road changes affecting my neighborhood. Almost more distressing, was what I, and other neighbors, felt was the lack of an equitable decision-making process. Therefore.. the purpose of this letter is to reiterate the concerns that my neighbors and I tried to communicate that evening and to request that you reconsider your decision. Out of the 18 households in our immediate neighborhood, only two (one resident homeowner and one non-resident lot owner) are in favor of having a second point of access. Thus, the majority of us are overwhelmingly in favor of a cul-de-sac. The names of many of those infavor of the cul-de-sac, are included on the petition we presented to you that evening. My specific concerns, which I believe are shared by my neighbors, are outlined below. I trust that you will address these issues in a factually - based, business -like, fair and responsible manner prior to making your final decision on this matter. My concerns are as follows: A. LACK OF FAIR PROCESS Many of us were absolutely astounded and appalled by the lack of a fair decision-making process. We felt that the council's vote was both premature and unfair. It is one thing to "lose". It is quite another, not to be heard. 1_ Premature, Forced Decision_ It was our understanding that the December 4 meeting was not an official public hearing on this matter, and therefore that it was not necessary to take a vote that evening. In fact, many of our neighbors did not attend the meeting because of that. We felt that you would not.possibly vote when there were and are so many unaswered questions that need and deserve to be addressed. Instead, we felt there was just cause for slowing the decision- making process down. Why is it imperative that a decision be made in December, when we will have to live forever with the outcome of this decision? We feel we are still entitled to a thorough, thoughtful decision-making process --one that is not sacrificed for political expedience. In short, we felt it was inappropriate to force through a decision on a matter of this magnitude before the new council takes office. 2. The Scope of the Neighborhood Needs to be Defined. Originally, you our city and MN DOT only provided a small number of us with formal information on this matter. I assume, that at that time, someone had strategically and fairly defined the scope of the neighbor that would be the most directly affected by this matter. Yet, additional copies of this memorandum were distributed to neighbors far outside of this original scope. In effect, then the council allowed a well -organized individual to redefine the scope of the neighborhood to include neighbors far north on Hunter Lane and on Orchard Lane. Worse yet, our city council decision was influenced when these individuals were allowed to participate in a hand vote. We feel that counting the hand votes of residents who live north of Culligan Lane on Hunter Lane at the city council meeting was unfair. Afterall, our neighborhood will be the most directly affected by this decision. Therefore, we feel a neutral party needs to fairly define the scope of the neighborhood before votes are counted and concerns are registered. To do otherwise, is like counting votes from South Dakota in a Minnesota election. B_ SAFETY CONCERNS 1. The Possibility of Increased Flow -Through Traffic Needs To Be Accessed. As your master Hwy 110/55 project plan shows, the service road will be upgraded significantly. It will, as we understand it, have many more new points of access, including connections to the town of Mendota and other major highways. Because of this, it seems logical to surmise that usage of the up -graded service road will increase. We also feel that traffic on the service road will be affected by the growth plans for the city of Mendota which includes the opening of a marina, hotel and, best yet, a gambling and bingo hall. With increased usage expected on the service road, we. want to ) have statisical evidence that this increased traffic will not impact our neighborhood. I have two small children and my immediate neighbors have 18 more young children. So we are greatly concerned about traffic, particularly from non-residents who are not aware of this fact. We already have a significant amount of through traffic, particularly in the summer when my child and many others are out riding their bikes. And it is far more than speculation to reason that as the visability of our neighborhood is increased, that we will get an even larger share of people purposefully cutting through our area to get to Orchard, or happening through our neighborhood out of "curiousity". While you discounted this line of reasoning at the council meeting, Bruce Libbey of MN DOT did not feel this was unrealistic. That concerns me. 2_ The Safety of Children Walking and Biking Down An Unsafe, Curve Needs to.be Weighed Heavily_ Our city engineer and MN DOT have both stated that "S" curves are inherently difficult for cars to negotiate. There is a distinct tendency for cars to "drift" towards the center line or to veer off to one side or another. If "S" curves are difficult for cars to negotiate, how safe could it be for our school buses to attempt this maneuver? And how could the school district feel it's safer to send a bus full of kids down a steeply -graded "Scurve everyday than it is to have the bus turn -around in a well-designed cul-de- sac? It appeared to me, that the school district has not spoken with MN DOT, because the design engineers there stated very clearly to me that "S" curves are inferior and do not meet their department's safety standards. Klayton Eckles stated this in the Dec. 4 meeting and Bruce Libbey reiterated that point in my phone conversation with him. And in fact, in my Dec. 12 conversation with Arne Swanson of Independent School District 197 I learned that he had not been accurately informed. It seems that he had been given the impression by a well-intentioned, but misinformed citizen that the Glenhill Road access point would remain unchanged. But 'when I told Mr. Swanson that the options were between a cul-de-sac or and "S" curve he, in effect, said that although neither option is ideal, that the a cul-de-sac sounds like the safer option from a school bus safety perspective. And frankly, Mr. Swanson seemed rather shocked and somewhat embarassed by the fact that he had already unknowingly issued a formal opinion on the matter. It seems particularly unfortunate that the council weighed the opinions of so many public officals and neighbors before these people had been accurately informed. So if we continue with an "S" curve, are we then knowingly and unnecessarily risking the safety of our children and ourselves? Will we be able to safely walk and bike down this road or could one of our children be too easily hit by a car? As a driver, will I be incurring an increased risk and liability of hitting someone elses child? Since the city is aware of these real and present dangers aren't you increasing the city's potential liability by going ahead with this? These questions and thoughts are unbearable to me. Please, don't build a brand new road that could easily invite tradegy into our lives. And why should someone else, whose children aren't riding these buses or their bikes in this area have the opportunity to say whether or not it's a risk worth taking? 3_ Consider Our Safety As Drivers One of my neighbors put it well at the city council meeting when he said, "Given the choice of using a potentially unsafe road and one that is more safe, I will continue to use Culligan Lane." I think his point is well take by many of us. While the city can force through a road, it can not make us use it. And why would we choose to use it when a safer option exists? Therefore, I feel the increase of inter -neighborhood traffic on Culligan is inevitable. However, if we do close off one point of access to the neighborhood, we believe the traffic decrease from non-residents will greatly help off -set, and perhaps even reduce, the overall traffic on Culligan Lane. Many of us feel that the increased traffic that would potentially be incurred on Culligan Lane has been greatly over-estimated anyway. Ours is not "typical" neighborhood demographically and we do not feel that our household traffic patterns follow the averages you mentioned at the council meeting. For instance, I do consulting work out of my home so often I do not not leave at all during the day. This brings our number of household trips down to no more than six one-way segments. There are other unique circumstances that also reduce the overall inter -resident traffic that we feel the council has not taken in account. But rather than estimate and speculate about the impact of this traffic increase, I would like to suggest we consider conducting a neighborhood survey of traffic patterns and number of trips/household as they currently exist and also study what route or route neighbors intend to use given the proposed options? 4. Our Concerns for The Integrity of Our Neighborhood and the Value of Our Homes Need To Be Considered. Tone and Integrity of Neighborhood Like many of our neighbors, we built on this lot because of the secluded feel it has. That was, and is, a pre-existing condition. So I want to be certain that what we bought, will not be taken away from us, and that the nature and tone of our neighborhood will not be changed. Real Estate Values I have spoken with two well-respected real estate agents who work in Mendota Heights, one is with Burnet and one is with Edina Realty. Both of them stated that if our neighborhood does become connected to an up- graded, major road system, that the value of our homes could in fact decrease. Many of my neighbors have also expressed concern over this. When even several of our city council members stated they would prefer to live on a cul-de-sac, doesn't it stand to reason that the marketability of our homes will be adversely affected? 5_ Speculation about the Increased Traffic Culligan Lane Will Experience Needs To be Documented by a Resident Survey_ As stated earlier, I feel that estimates of the inceased traffic burden that will be placed on Culligan Lane have been greatly over-estimated. But why are we speculating when we could easily quantify this? 6_ Our Minnesota Tax Dollars Need To Be Spent Responsibly. On December 6 the headline story in the Star and Tribune stated that our Governor elect has called for a 10% budget cut by all state agencies. Only one night earlier, I heard my Mayor say that money was no object since this is a state funded project. The inference was, that if we throw more money at it (referring to the unsafe "S" curve design), that a better, safer design solution can and will appear. As a Minnesota taxpayer, I feel this type of remark shows fiscal irresponsibility. Of equal importance, I have been told by MN DOT that it is naive to assume that more money will insure a safer solution. Bruce Libbey and Klayton Eckies stated that this design problem has a unique set of criteria or design parameters. So from what they have said, throwing more money at a finite engineering design problem, wont buy a better solution. Summary /Next Steps We., as a neighborhood, ask that before the council votes in favor of this access point, that another neighborhood meeting be called so that you can advise us on how you are recommending MN DOT proceed. We want, and in fact insist, you tell us how our neighborhood will change. We also want to be assured we will be able to give you our continued input until this issue is resolved and the project is completed. In closing, I urge you to listen to your taxpayers' wants and needs. Dont build an unwanted, unnecessary, unsafe road. Thank you so much for listening, respecting and responding to my concerns. Sincerely, Lfda Linsmayer and The Neighbors of Gienhill Road and Culligan Lane The signatures below represent the neighbors who were available on the evening of Dec. 12. Many other neighbors, whom we could not reach that evening, have expressed agreement with this letter in principle. Name Address /fl/67M/J/q /cru 6 fes► k cZ k /goof Aoce_. /9Z0 G'Lemocam. Rb. (2_ 36 G C ri-NC= a2:re L / L 7 Cc -<=c-/6, / 7 �� '2 1 `rtz,, U (;(1 `4. li 4 Cue -Cr Y( 64:,i7, // 3- G-(4- / 47, `7 CSG ILL Copy: Ci y Council Members Elect Jim Danielson Klayton Eckles MN DOT: William Crawford, Jerry Skelton, Bruce Libbey, Michael Christensen Independent School District 197: Arne Swanson )1ai UVB, CITY OF MENDOTA HEIGHTS MEMO TO: Mayor, City Council and City Adminis FROM: James E. Danielson, Public Works Di SUBJECT: Glenhill Road Realignment, Job No. 81O DISCUSSION: December 18, 1990 Attached is the proposed Mn/DOT final layout and grades for the Glenhill Road connection to their new frontage road along Trunk Highway 110. Two subjects that were not addressed in their letter are, potential adjustments to the frontage road to better accommodate the Glenhill connection and impacts on existing City utilities. Frontage Road Design The new frontage road needs to remain as it is to the east of Hunter Lane to match existing driveways. West of Glenhill the frontage road will curve to align with the existing west bound lane of Trunk Highway 110. Raising this section of roadway to better meet Glenhill would only make worse the steep grades which currently fall off towards Mendota. Given these contraints on either side of the Glenhill intersection, the frontage road has been raised as much as possible to facilitate the best intersec- tion with Glenhill that can be accomplished. Note on the at- tached profile that the frontage road is raised approximately 6 feet in the area where it intersects with Glenhill. City Utility Conflicts A problem that has not been previously addressed is the conflict this new frontage road connection will have with the City's existing sanitary sewer (see attached drawing). Because of the new alignment and grades, a sanitary sewer main, sewer service and water service will be exposed and will need to be rerouted. I estimate the costs to reroute this sewer to be approximately $30,000. This sewer was constructed on State right-of-way by permit and under the terms of that permit any costs for relocation are at the City's expense. Funding for this work will either need to be assessed or covered through general City taxes. There is also a bulkheaded storm sewer that Larry Culligan, the developer of the area is hoping to have connected to the Mn/DOT storm sewer so that he can eliminate a temporary storm water holding pond and develop the two lots that are now being used for the pond. We don't know what, if any costs there will be to the City for this storm sewer connection. ACTION REQUIRED: Review Mn/DOT's proposed final design for the Glenhill Road "S" curve connection to Trunk Highway .110 frontage road, if it is not acceptable give staff direction on any suggested improve- ments. JED:dfw 1 BT ENHILL RD. 1 \\\ i / \ 4 �° . JeAsT I1-16 Trir AtN 1111111011111111' /NflLA C E DECK f r� UTIL. BOX 5 • SENT BY:MN-DOT Oakdale (g04) ;12-17-90 ; 3:37PM ; MN/DOT OAKDALE-3 612 452 2995;# 2 Minnesota Department of Transportation Metropolitan District Transportation Building 8t. Paul, Minnesota 55168 Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minnesota 55128 Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55422 Reply to Telephone No. 779--1178 December 17, 1980 James Danielson Mendota Heights Public Works Director 1101 Victoria Curve Mendota Heights, MN 55118 Dear Mr. Danielson: SUBJECT: Glenhill Road ® T.H. 110 Frontage Road The saga of Glenhill Road continues. . . . The reason for the so called "S curve" is to gain length so az to get a reasonable profile grade. If we design Glenhill 'straight to the frontage road, we would need at least a 13 peroerit.grade to make the connection compared to the proposed 5.05 percent grade associated with the "S curve" alignment. We feel 13 percent grade is unacceptable. There appears to be no other alternatives except the oul-de-sac which was proposed in our letter of October 10th to Mr. Tom LaWell. We still feel that the cul-de-eao would be the best solution to this difficult problem. If there are any further questions, or we can be of any further assistance, please call Bruoe Libby at 779-1187.° Si n nt District Engineer Attachment: • • .. . • • 4 • * • te,t, . • • .1 • • • V• • I ; • • • . . • f e • .• nk • I • • • • • • 1,2 *. : I • • t.), • a • e .1 r ** • • • - s • • , - • .14. • 0 • CIL I • • ....•••••. • * • * • • . ••: .1 • • "..:;•. s• • „ • .. • • ** • '• • • • • • I/ • • • ••• • • • • " 4 • • • • • - • t ••• • • . • ..• •.• • * • . • • • 0.•• 4. • "' • 4. • • $ • .4 • es 016.• ••• .• • • •to • • ,06 ..• .:.• • I 7 • • : • /' • .•.- %4 4. • ?4,...1 • 3 ••• . ••‘•%, re**. 41 •• • :1: • t .• •$ • ▪ • .4 ..,..,..., ...., .... RI. 4 , "OM," 100-4:11••• ••.**/;i • I. • . . . •• . . . • • , . ., • . ‘. / 4' ., t $ n : fs. ; i. . ‘ * •• • 6 • • .. •.4 . • • I • 9.‘, ! . .. • ••..; I'I••t. ' . . . ••. " • . • • •'• " 'VI I. . , •• • ' r•fe. Nie.4"1:"*..'%•f ..4..".1'.**" • • t • • • • 1 1 • 0.1"V iv, •- • ‘.. • • ' . .,,..4 ,• . 1 ' 4 : . ' ' * • ,, ••••-• . . . , , • „. . ,,,, A . „ ., ., i •.‘..1.• ! • • • • . -. • .....1 . 6I . 4, • . . • M • . , • • i. , • ...11' , . • • if) 1 . • • • tr. t •. SENT BY:MN :Ti OOT Oakdale a • • _ ; ;12-17-80 ; 3: 39PM .........••••....:„ - • ..:::::: ::: • . • • .. ....... MN/DOT-OAKDALE ..... . ::::: » : ::::: ::: ; ' • ... .... . .::: . . •; .:.:.:.:.:.:.' .-.•.•.•. ' < .. ::::::::: :::612 452 ,2995 .#• • „ ..•FR;RD 54.+30:00:.., •,••:••I•i ::: : : : : ::::: ::: .':: .••..•.•.•.•..,.: :::♦;•.......VC,.::: ::::: • M=a,S ': ; ::::: : ; ' ; • : 4 . . . • . r . . . • - ............... •.. . . . • . ♦ . . . 1 1 . : • • . • . • • • • . • . ••-.'.1.. . ♦ .............. •,• , • ......:.:. :. :: •...,:": •...•» ::::'•t1:„©:•::,::: M ;;• •.- r:::: ..,.„ Gt�'AD �r.-" »:: ::;: ;;;:;:• :»::::::;;: .::»: ::»:::: . ......... : ....... f\ ....... .♦.♦. • .. • 4 ........ • • • ♦ ♦ s • • • •................... • ♦ a 1 . 1; • • s ' • • • • • 4 t ice. 1 , 80t •■�y� , ■ 1 • , • • , • • • • • • ......• . ......... ..•••..••:.... •.. r,.�• .....• .. {...':"::':`: : :. • . • ♦ . • •. . ... //��yy,, ••- (x.•, ...•.::; •.•::•;.' •i•.. • I a : .::..• .Pt.0�? November 21, 1990 Subject: Mendota Interchange Project Job No. 8310 Dear Property Owner: This letter is in regard to your property which lies in the Glenhill Road/Culligan Lane Neighborhood in Mendota Heights. The Minnesota Department of Transportation (Mn/Dot) intends to reconstruct Highway 110 and the intersection of the Victoria Curve Frontage Road and Glenhill Road. The intended realignment would change the traffic patterns in your neighborhood. Therefore, the City would like your input on the proposed change. The proposed change would mean the elimination of the connection of Glenhill Road to the Frontage Road. Instead a cul-de-sac would be constructed on the end of Glenhill, so there would no longer be access to Victoria Curve. You would gain access to your property by way of Culligan Lane. This would also reduce the amount of thru-traffic in your neighborhood. Eliminating one access point to the neighborhood would eliminate some thru traffic in the area, but would also mean Culligan Lane would be the only way in and out. The attached drawing shows the cud -de -sac and the old Mn/Dot propasal involving as "S" curve. This project would be constructed in 1992-93. There would be little or no disturbance to your property. If you have any questions or concerns please call me at 452-1850. The City Council will consider the Mn/DOT proposal at their December 4th meeting. Any input from you at or before the meeting would be very helpful. You are invited to attend the meeting to voice your preferences or concerns. Sincerely, Klayton H. Eckles, P.E. Civil Engineer Attachment CITY OF MENDOTA HEIGHTS MEMO December 12, 1990 JL TO: Mayor, City Council and City Administrator FROM: James E. Danielson, Public Works Direc SUBJECT: Shopping Center Entrance Improvement , Job No. 9015 DISCUSSION: Paster Enterprises owner of the City's Shopping Center has been working with Mn/DOT over the past two years to come up with a feasible alternative for improving their entrance off Dodd Road. They have now arrived at a proposed solution that is satisfactory with both Mn/DOt and Paster Enterprises (see at- tached letter and drawing). The proposal is a two phased proposal. The first phase would be to complete the improvements shown along Dodd Road and the second phase would be to extend South Plaza Drive easterly as a frontage road. Phase I would be constructed as soon as feasi- ble and Phase II would be constructed sometime in the future. In order for this project to proceed, the City will need to do the design and construction. The State will fund the con- struction costs and up to eight percent (8%) of the construction costs for engineering and the City will fund the remaining engi- neering and overhead costs and the right-of-way acquisition costs (Dodd Road is being expanded westerly and right-of-way will be required from Mendakota County Club and a residence north of Trunk Highway 110). The normal way to recover City costs is to assess them to the abutting or benefiting properties. Paster Enterprises has submitted the attached petition requesting that the improvements be made. Should Council desire to proceed, the first step is to order a feasibility study. That study will investigate both the technical and financial feasibil- ity of the project. It is also customary for petitioners to escrow funds to pay for the preparation of the feasibility study, those funds are then returned once the project goes ahead. All City costs are then recovered through assessments. I would suggest $2,500 escrow would be appropriate for the study. RECOMMENDATION: I recommend that the City investigate the feasibility of improving the access to the shopping center. ACTION REQUIRED: If Council desires to implement the recommendation they should pass a motion adopting Resolution No. 90- , RESOLUTION ACCEPTING PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT FOR LOT 2, BLOCK 1, MENDOTA PLAZA. JED: dfw City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 90 - RESOLUTION ACCEPTING PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT FOR LOT 2, BLOCK 1, MENDOTA PLAZA WHEREAS, a petition has been filed with the City Council requesting street improvements to serve Lot 2, Block 1, Mendota Plaza and adja- cent areas. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the above described petition be and is hereby accepted by the City Council of the City of Mendota Heights. 2. That the City Engineer be and is hereby authorized and directed to prepare a feasibility study as to whether said proposed improvements are feasible, whether said improve- ments should best be made as proposed or in connection with some other improvement, and as to the estimated cost of said improvement. Adopted by the City Council of the City of Mendota Heights this 18th day of December 1990. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson City Clerk 100% PETITION FOR IMPROVEMENTS AND WAIVER OF HEARING We, the undersigned, being the owners of all of the real property abutting upon the following street, alley, public way between the points indicated, or as more particularly described: Lot 2, Block 1, Mendota Plaza from Dodd Road (T.H. 149) to South Plaza Drive hereby petition the City Council of Mendota Heights, Minnesota, to undertake without a public hearing under Minnesota Statutes, Section 429.031, the following improvements along said street, alley or public way: The construction of street improvements consisting of the acqui- sition of easements and the grading, stablization, drainage and bituminous surfacing, and the construction of concrete curbs and gutters on the streets to be situated in the above described area. and to assess the entire cost thereof against our property abutting said improvements based on benefits received without regard to cash valuation. i•n.t.re of Owners* Address Date gam/ 2227(/M✓usi%y,� 2. 3. *Property owned in joint tenancy should be signed by each owner. LEGAL DESCRIPTION OF ALL ABUTTING PROPERTY: Lot 2, Block 1, Mendota Plaza I hereby certify that I have examined the above petition and appro priate real estate records and find that said petition is in proper form and is signed by all the owners of property abutting said improvements. WITNESS my hand as such Clerk and the said of said City this day of , 19 Kathleen M. Swanson, City Clerk (SEAL) City of Mendota Heights -' elEsoti Minnesota Department of Transportation Aa Metropolitan District cc Transportation Building St. Paul, Minnesota 55155 • Oakdale Office, 3485 Hadley Avenue North, Oakdale, Minnesota 55128 Golden Valley Office, 2055 North Lilac Drive, Golden Valley, Minnesota 55477 November 15, 1990 Mr. Jim Danielson Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Mr. Danielson: Reply to Oakdale Office Telephone No 779-1204 SUBJECT: TH 110/TH 149 Intersection Revisions Paster Enterprises C.S. 1917 Attached please find a diagram of the referenced intersection, with possible revisions shown. This diagram was developed over a two year period, through the efforts of Paster Enterprises and Mn/DOT. This is not a plan of action, nor a proposal. Merely a diagram of a possible intersection revision which would satisfy the access concerns of Paster Enterprises and the safety concerns of Mn/DOT. This diagram is sent as a first step toward development of a proposal to improve this intersection. As was mentioned at our meeting of November 14, 1990, improvements at this intersection have not competed successfully in our funding programs in the past. This situation is not foreseen to change. For improvements to be implemented in a timely fashion I recommend the City pursue a project in the Mn/DOT Cooperative Construction Agreement Program. We discussed the implications of this: • City pursues the concept geometrics through consensus of concerned parties (feasibility study). • City prepares plans, specifications and estimates. • City acquires necessary right of way. • Mn/DOT approves plans. • Mn/DOT prepares agreement document. • City advertises and opens bids. • City administers contract. • Mn/DOT participates in construction and construction administration costs in accordance with participation policy. An Equal Opportunity Employer e:� Mr. Jim Danielson November 15, 1990 Page two Separate issues which Mn/DOT requests the City to consider are: 1. Disposal of excess highway easements for the deposed TH 149 realignment. The attached diagram shows a possible frontage road which could be pursued in conjunction with right of way disposal. I see this as a City issue of land use and zoning. Creation of a city development corporation has been successful in right of way disposal in similar cases elsewhere. 2. Mn/DOT will review functional classification status and other transportation system attributes while the process for the possible highway improvement is ongoing. It is possible that the outcome of this study will recommend change of jurisdiction of TH 149 from I494 to TH 110, as a condition of cost participation in these improvements. If you have questions, please call. Respectfully, Robert S. Brown, P.E. Preliminary Design Engineer Attachments CITY OF MENDOTA HEIGHTS MEMO December 14, 1990 To: Mayor, City Council and City Administrator From: Kevin Batchelder, Administrative Ass Subject: 1991 HRA Application for Assessment Ab -ment in Furlong Neighborhood DISCUSSION At the October 2, 1990 Furlong improvements public hearing, the City Council directed staff to inquire if there is grant money available from the Dakota County HRA for the purpose of assessment abatement in the Furlong neighborhood. City staff requested that Dakota County HRA survey the Furlong neighborhood to determine if they qualify, based on income, for this type of Community Development Block Grant (CDBG). Kari Gill, Deputy Director of HRA, informed City staff that the area does qualify for low and moderate income assessment abatement for public improvements. As a result, the attached application to Dakota County HRA for CDBG funding for Assessment Abatement in the Furlong neighborhood has been put together for City Council review and approval. The deadline for 1991 applications to Dakota County HRA is December 28, 1990. Every year Mendota Heights receives a share of Dakota County's CDBG funding. The projected amount for Mendota Heights in 1991 is $50,000. The City of Mendota Heights normally uses these funds for housing rehabilitation loans. Dakota County HRA has informed the City that currently there is no one on the waiting list for housing rehabilitation loans. I have attached a December 12, 1990 letter from Kari Gill to Tom Lawell that explains some of the stipulations that come with using CDBG funds for assessment abatement. Basically, if the funding is approved, CDBG funds would be used to pay 100% of the low income household's assessments. There are 4 households identified as such in Furlong Neighborhood. The remaining CDBG funds would then be applied to the identified moderate income households. Each household would be responsible for applying individually to Dakota County HRA for assessment abatement after the City is approved for these funds. ACTION REOUIRED Determine if low and moderate income assessment abatement for Furlong neighborhood is the preferred allocation of 1991 CDBG funds and, if so, City Council should pass a motion adopting Resolution No. 90- , A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF MENDOTA HEIGHTS FOR FISCAL YEAR 1991 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING. 5 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 90- A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF MENDOTA HEIGHTS FOR FISCAL YEAR 1991 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING BE IT RESOLVED by the City Council of the City of Mendota Heights as follows: 1. The City Administrator is authorized to submit the attached application to Dakota County for a Community Development Block Grant in Fiscal Year 1991. 2. The application is approved by the City Council and the Mayor and City Clerk are authorized to execute it on behalf the City of Mendota Heights. 3. That the Dakota County HRA be designated as the admin- istrative entity to carry out the program on behalf of the City. 4. That Dakota County approve the reprogramming of remain- ing CDBG funds from previous fiscal years allotted to Mendota Heights in the amount of $52,293. Adopted by the City Council of the City of Mendota Heights this 18th day of December 1990. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk December 12, 1990 Mr. Thomas Lawell City Administrator Mendota Heights City Hall 1101 Victoria Curve Mendota Heights, MN 55118 RE: 1991 CDBG Application Dear Mr. Lawell: Housing & Redevelopment Authority 2496 -145th St. W. • Rosemount, MN 55068 • 612-423-4800 • Fax 612-423-2422 You had requested some additional information regarding the 1991 Community Development Block Grant (CDBG) application for the Assessment Abatement program in the City of Mendota Heights. I will try to provide all of the information you need in this letter. I. Low Income Households (Less than 50%) of Median Income for the Metro Area. Based on the results of our survey of residents, we can expect there to be 3 or 4 households in this category in the area. We must pay 100% of the assessment for eligible applicants in this income category. II. Moderate Income Households (Less Than 80% of Median Income for the Metro Area) There appears to be about 14 households in the category in the area. Under CDBG rules, the assessment must be paid for these households to the extent that funds are available. This means that you can choose to pay any portion of the assessment against properties owned by moderate income households based on the number of eligible applicants and the amount of funds available after all low income households have been served. The City and the HRA would have to certify that insufficient funds were available to pay all of the assessments against such properties. "AN EQUAL OPPORTUNITY EMPLOYER" -2 - III. Contract Date The contract for the public improvement should not be executed until the County has receive a Release of Funds from HUD for the 1991 CDBG Program. This usually occurs around the first or middle of April, but may occur earlier or later. We will advise you when this date approaches. IV. Davis/Bacon Requirements The contract for the public improvement will be subject to the requirements of the Davis/Bacon Act regarding Labor Standards. A wage decision listing minimum wages and benefits for each trade will have to be obtained from HUD and included in the contract and bidding documents. The HRA will be responsible for monitoring compliance and handling the paperwork related to these requirements. V. Grant Amount We are suggesting that the City apply for about $50,000 in 1991 CDBG funds for this project, and that all or part of the existing CDBG funds for housing rehabilitation be reprogrammed for this activity. The combined total of existing CDBG funds is $52,293.16 from 1988, 1989, and 1990 funds. The District Committee may not be able to recommend funding for the full amount requested ($50,000); we do not know what the funding level for the County will be for 1991. It could be either more or less than we have received in previous years. We are returning your draft of the application for CDBG funds with suggested changes and additions. If you have any questions about these suggestions, please call. If you need further information or if you would like to have someone from our office attend the City Council meeting when this will be discussed, please let me know. Sincerely, ac,. Kari R. Gill Deputy Director Dakota County Community Development Block Grant Proposal Fiscal Year 1991 City of Mendota Heights 2 Legal Name of Applicant Community Development District 1101 Victoria Curve Legal Address of Applicant Mendota Heights City Kevin Batchelder MN 55118 State Zip Contact Person Administrative Assistant (612) 452-1850 Title Phone Number Furlong Neighborhood Assessment Abatement Project Name This neighborhood -wide project consists of abating the assessments of low and moderate income households for sanitary sewer, water and storm sewer improvements Brief Description of Project $50,000 * Amount Requested Vine City is formally requesting that Dakota County approve the reprogramming of CDBG funding available from previous fiscal years in the amount of $52,293. 1. Has this project received funding CDBG before? Yes X No 2. Project duration: X One Year Other (Specify): Proposed beginning date: 5/91 Proposed completion date:10/91 (Assessments may not be levied until 1992) 3. Grant funds will be used for: X X Acquisition Clearance Activities Disposition Economic Development Planning Public Facilities Public Services Rehabilitation Other (Specify): Assessment Abatement for Public niplvveiueiiLa c r 4. Federal objective addressed (attach documentation): X Benefit to low and moderate income persons Aid in the prevention or elimination of slums and blight Alleviation of urgent community development need 5. General description of the project (include project goals and importance to community): Provision of assessment abatement for low and moderate income homeowners in the Furlong neighborhood. Assessments will be as a result of a public improvement project including sanitary sewer, water, and storm water improvements needed to alleviate groundwater pollution, protect the integrity of Lemay Lake, and protect public health, safety, and welfare threatened by failing septic systems and private wells. See Attachment A. 6. Description of project area (attach map): Furlong Addition and surrounding areas in the City of Mendota Heights. • 7. Persons benefitting: Total number of persons benefiting: 32 Percentage of low/moderate income: 100% 8. Construction schedule: Not Applicable X Applicable If applicable: Estimated date construction will begin:5/91 Estimated date construction will be completed:10/91 9. Project cost: Total project cost: (Land Only) Amount of C.D. Grant requested:$ 50,000 * (Percentage of total project cost):$ 4.2 Source and amount of other revenue: Assessments $643,200 Tax Increment Financing $492,800 $1,176,500 MN/DOT Cost Sharing $ 40,500 10. Budget summary by activity: Activity CDBG Other/List Source Total Public Improvements $ $ $ - Assessments $ 102,293 ** $ 540,907 $ 643,200 - TIF $ $ 492,800 $ 492,800 - MN DOT $z $ 40,500 $ 40,500 Total $ $ $ $ 102,293 $ 1,074,207 $1,176,500 * 1991 CDBG request of $50,000 ** Includes 1991 request and reprogrammed CDBG funds from previous Fiscal years. 11. Additional supporting items submitted with proposal (check if attached): X X X X X Benefit documentation (See question 4) . Resolution of governing body requesting grant Additional project information Map or sketch outlining project area Professional's certification of feasibility and accuracy of scope and budget (engineer's, architects, etc.) Letters in support of project/or letters of commitment Other (Specify) : Certification I certify that the statements and application requirements of this official proposal are correct and that this proposal contains no misrepresentation or falsifications, omissions, or concealment of material facts and that the information given is true and complete to the best of my knowledge and belief, and than no bids have been awarded, contract executed, or construction begun on the proposed project. Signature of Authorized Official Date Title Additional Information: Item #4, Federal Objective Addressed: It is a requirement of the CDBG regulations that at least 51% of units be occupied by low or moderate income person when CDBG funds are used to acquire property for new construction housing. The incomes of the tenants will be verified through an individual application process to ensure that at least 51% of the tenants are low or moderate income. QUESTION 4 - DOCUMENTATION ATTACHMENT Dakota County HRA conducted an income survey of the Furlong Area for a potential Assessment Abatement program. Following is a summary of the survey results: Surveys Mailed: 32 Surveys Returned: 23 or 72% Total Number of Persons: 58 Number of Low/Moderate Income Persons: 32 Percent Low/Moderate Income Persons: 55% Dakota County HRA has also provided preliminary results of the income survey which indicate the following: Low income households: 4 Moderate income households: 14 ATTACHMENT A - QUESTION 5 General Description of Pro-ject In 1990, the City Council of the City of Mendota Heights ordered the Engineering staff to proceed with the Furlong Public Improvement Project to supply sanitary sewer, water, streets and storm sewer services to the Furlong neighborhood to address the problem of failing septic systems, contaminated wells and contaminated groundwater in the neighborhood. This decision was in response to a petition by the neighborhood for City sewer and water services to address health concerns in their neighborhood. In 1972 and 1986, the City had denied petitions for sewer and water services because of the prohibitive costs (which would be assessed) of extending services to this isolated neighborhood. The failing septic systems and contaminated drinking water problems have been well documented by Dakota County Public Health Department's Environmental Health Supervisor, Ron Spong. In 1989, the City of Mendota Heights purchased the Luchsinger and Huebner properties in Furlong Addition (1305 and 1306 Kendon Lane) based on the appraisal reports of failing septic and well systems. In 1990, Dakota County Environmental Health Supervisor Ron Spong conducted individual surveys of the following Furlong properties: 1. 1310 Kendon Lane 2. 1309 Kendon Lane 3. 1286 Kendon Lane 4. 1289 Lakeview Avenue 5. 2220 Highway 55 All of the above surveys indicated non -conforming septic or well systems that had failed, or were failing. Following these individual tests, the City considered having Mr. Spong test the whole neighborhood, however, given the similarities in; a) age of housing stock, b) lifespan of existing septic and well systems, and c) soil conditions in the neighborhood, it was determined that further testing was not needed to identify a problem that was known to exist. Attached: 1. Estimated Assessments for Furlong Area Utilities 2. City Engineer's Feasibility Report FURLONG AREA UTILITIES - JOB NO. 8616 ESTIMATED ASSESSMENTS - 12/13/90 Project Costs Sanitary Sewer: Watermain: Storm Sewer: Streets: Grand Total Project Cost Cost to Serve Furlong Only Sanitary Sewer: Watermain: Storm Sewer: Streets: Total Furlong only: Assessments Sanitary Sewer and Street: Water Main: Storm Sewer: $519,500 $351,000 $206,000 $100,000 $ 1,176,500 $250,000 $150,000 $ 40,000 $100,000 $550,000 Rate $6,150 $3,600 $1,100/acre Total Assessed to Neighborhood: Average Home Assessment Units 35 35 34/acres Total Amount $215,000 $126,000 $ 37,500 $378,750 $10,150 Sewer, water, storm and streets CITY OF MENDOTA HEIGHTS MEMO August 16, 1990 TO: Mayor, City Council, City Administr FROM: Klayton Eckles SUBJECT: Furlong Area Feasibility Report Update Job 8616 Imp. 86 Proj. 4 INTRODUCTION This is a summary of the attached feasibility report. Recommendations and Action Required are also addressed in this memo. FEASIBILITY REPORT SUMMARY The residents of the Furlong neighborhood have raised concerns about ground water quality and failing septic systems. A feasibility report has been completed to determine the cost to serve Furlong. In addition to serving the Furlong area, a large portion of the land in the "55 Corridor" would also be partially served. The total cost to bring sewer, water, and storm sewer to Furlong and the 20+ acres of commercial property would be $1,177,000. Funding for this project could come from three sources: TIF, Assessments, and Mn/Dot cost sharing for storm sewer. The contribution of each is listed below: Assessments $643,700 TIF $482,800 Mn/Dot $40,500 TOTAL $1,177,000 The resulting assessment rates would mean each resident in the Furlong neighborhood would pay $9,700 for sewer and water and between $300 and $2,000 for storm sewer. The average per lot assessment would be $10,150. Commercial land would be assessed $4,000 per acre for sewer and $4,000 per acre for water. This project could be constructed in the 1991 construction season with a completion time in the fall of 1991. In order to meet this time frame the engineering and easement acquisition would have to begin this Fall. RECOMMENDATION Staff has completed the attached feasibility report and found that the described project is both technically and financially feasible. Therefore staff recommends Council accept the feasibility report and order a public hearing to be held on September 18, 1990 at 8:00 P.M. ACTION REQUIRED No decisions or public discussions need take place at this time. The only Council action necessary is acceptance of the report and ordering of the public hearing. If Council concurs with Staff's recommendation, Council should pass Resolution 90- , A RESOLUTION ACCEPTING THE ENGINEER'S REPORT AND ORDERING A PUBLIC HEARING FOR SEWER, WATER AND STORM SEWER IMPROVEMENTS TO THE FURLONG NEIGHBORHOOD AND SURROUNDING AREAS. CITY OF MENDOTA HEIGHTS FEASIBILITY REPORT PUBLIC UTILITIES TO SERVE THE FURLONG AND ADJACENT AREAS (Update of Improvement 86 Project 4) By: Klayton H. Eckles Date: August 16, 1990 INTRODUCTION Residents of the Furlong area recently petitioned the City for Public improvements to serve the Furlong Neighborhood. This request was brought about because of concerns about ground water quality and failing septic systems. Many reports on this area have been completed over the years which addressed the possibility of serving the area with sewer and water. These old reports were completed prior to the Howard Dahlgren Highway 55 Corridor Development Study, so no serious consideration was given to future development beyond Furlong. Therefore much of the information in the old reports is incomplete or overly conservative. Staff has completed a new feasibility report which hopefully remedies these past problems. The following report will discuss the proposed layout of public utilities, the cost of these utilities, possible funding sources, assessment rates, time tables and other miscellaneous factors which are important to the final decision on installation of utilities. DISCUSSION Although this project is intended to serve the Furlong Neighborhood, it would actually provide service (or partial service) to the majority of the "55 Corridor". Any areas in the corridor which didn't get direct benefit, would at least gain the ability to be served by future extensions. The following table shows those parcels which would receive direct benefit from this project: Area Furlong Neighborhood Mendota Motel Larson's Greenhouse George's Golf Brooks Inv. Co. Unplatted Cemetery Roger's Road Roger's Road Northland Plaza Resurrection Old Perron Prop. Mn/Dot Size Type of Benefit 35 units 2.5 acres 2.0 acres 10.0 acres 6.8 acres 11.5 acres 2 units 4 acres 6 acres 30 acres 6 acres 60 acres Swr,Water,Storm Swr,Water,Storm Swr,Water,Storm Swr,Storm Swr,Storm Water,Storm Water Storm Storm Storm Storm Storm Areas of the cemetery will gain future benefit because this project would bring the sewer and water into the vicinity. It can be seen that although this project would be very expensive, a good portion of it would directly or indirectly benefit areas other than the Furlong neighborhood. Utilities The attached drawings show the proposed utility layouts. Sanitary sewer is the most expensive item in the project. The sanitary sewer on Enterprise Drive would have to be extended north under the railroad tracks, then east under T.H. 55. These two crossings add significantly to the overall cost. Completion of the sanitary sewer would immediately serve George's Golf Tee, the Brooks Investment. Co. property, the Furlong Neighborhood, the Motel, and Larson's Greenhouse. In the future it could be extended north and south of Lake Lemay to serve the Resurrection lands which could be developed (as described in the 55 Corridor Study). The total cost to install the sewer as shown on the attached drawing would be $620,000. The watermain would have to be extended north from Mendota Heights Road, and would terminate at Acacia Road. In the future it would be looped all the way up to the Centre Pointe South Business Park (this looping would have to be done in conjunction with the Mendota Interchange Project). The watermain would serve portions of the Roger's Road Neighborhood, the southern parcel owned by Resurrection, the Furlong Neighborhood, the Motel, and Larson's. The total cost of the watermain in this project would be $351,000. Storm sewer is needed to control the level of Lake Lemay; so this project would include installation of an outlet. A large area of approximately 200 acres would be served at a cost of about $206,000. There would be no street improvements coupled with this project other than the restoration of the Furlong Neighborhood streets. It is proposed that the streets which are removed as part of the utility installation be restored to their existing rual section (2" bituminous, 20' wide). -The cost to restore the streets is included as part of the sanitary sewer cost discussed above. To construct the streets to the urban design.standard would be quite expensive. Boulevard grading, additional storm sewer, curb and gutter, and more bituminous would be required. The cost could be more than $6,000 per unit to provide urban streets, therefore this option seems impractical. Project Costs: Sanitary Sewer Water Storm Sewer Total Project Cost $620,000 $351,000 $206,000 $1,177,000 The total project cost to serve the Furlong area and about 20 acres of commercial land would be $1,177,000. In addition to the benefit received by Furlong and the commercial land, this project would enable future development of land along T.H. 55. Sources of Funding The cost of this large project could be covered by three sources of funding: Tax Increment Financing, Assessments, and cost sharing with Mn/Dot. The area to be served all lies in the Mendota Heights Tax Increment District. In 1984 as part of the Garron Feasibility report, the use of TIF money to pay for some of the sewer and water was discussed and the concept was approved. In the current report TIF is proposed to be used to reduce the assessments to all properties served by utilities. Therefore the Furlong Neighborhood wouldn not be the only benefactor of TIF assistance in the area. In order to determine a fair method of TIF assistance a detailed TIF/Assessment formula has been created. A set of basic guidelines has been established which was then used to calculate assessment and TIF rates. Each of the guidelines are listed below: 1) Each single family residence receives equal benefit from sewer and water, therefore sewer and water assessments for single family should be based on a "per unit" rate. 2) Storm sewer should be based on the area contributing, as is the generally accepted practice. 3) TIF should be used to cover the extraordinary costs of utilities such as highway and railroad crossings, and unassessable land areas. 4) Commercial land should pay assessments based on the area served, and the assessment rate should be similar to other Commercial land in the TIF district. These guidelines were used to create a procedure for arriving at equitable assessment rates. The following is a description of this procedure: 1) First, use TIF assistance for the highway and railroad crossings and the cost of the excess water frontage necessary for looping (a total of $242,600). 2) Next, split total remaining sewer and water on a per unit basis, assuming commercial property could be divided into 2 units/acre. Then the per unit rates would be: Sewer = $6,150 /unit, Water = $3,600 /unit. 3) Now an equitable rate has been achieved for the residential area, but the Commercial rate is far too high and inconsistant with past practices. Therefore use TIF to reduce commercial property assessments to typical level of $4,000 per acre for Sewer, and $4,000 per acre for Water (Total TIF amount = $230,200). 4) The last step is to fund the storm sewer. After subtracting out the Mn/Dot cost sharing amount, the remaining storm sewer cost can be split over the entire drainage area (excluding R.O.W.). The result is an assessment rate by area = $1,100 per acre. Use TIF to pay for unassessable areas in the drainage district (cemetery land). The total TIF needed for this would be about ,$20,000. To better show the effect of this procedure the resulting cost splits are presented in the following funding summary. FUNDING SOURCE ITEM AMOUNT Assessments: Furlong Neighborhood Sewer and Water $341,300 Motel Sewer and Water $20,000 Larson's Greenhouse Sewer and Water $16,000 Georges Golf Sewer $40,000 Brooks Sewer $27,200 Cemetery (assessable) Water $46,000 Roger's Area Homes (2) Water $7,200 Entire Drainage Dist. Storm sewer $146,000 Subtotal $643,700 Tax Increment Financing: Railroad Crossing Sewer $88,600 Highway 55 Crossing Sewer $51,500 Extra Looping Cost Water. $102,500 Commercial Reduction Sewer & Water $230,300 Unassessable Area Storm $20,000 Subtotal $492,800 Mn/Dot Cost Sharing T.H. 55 Holding Pond Storm $40,500 TOTAL SOURCES OF FUNDING: $1,177,000 Thus, TIF is contributing $492,800 or about 42% of the total project. The TIF plan for the T.H. 55 Corridor includes $425,000 for the Furlong and surrounding Areas project, and also has $250,000 for the trunk watermain loop. Since this project includes.5400' of the trunk water loop, the proposed funding plan is within the City's TIF budget funding limits. There would still be $175,000 left to complete the water loop. It appears this funding plan would fall within the City's TIF funding limits. The end result of this process is the following assessment rates: Residential Sewer: $6,150 per unit (includes Street) Residential water: $3,600 per unit Commercial Sewer: Commercial Water: $4,000 per acre $4,000 per acre Storm Sewer: $1,100 per acre So a typical 15,000 sq. foot residential lot would receive an assessment of about $10,150 for Sanitary, Water and Storm. The difference from lot to lot would vary only because of area storm sewer assessments, with a lower and upper range of $10,000 and $12,150. An important question which should be answered is why the proposed per lot assessments came in lower than previous estimates. Past estimates have been quoted at anywhere between $10,000 and $25,000. But the more recent informal estimates, with some TIF included, were at around $15,000 per lot. This report estimates the per lot assessment to be $10,150. There are several reasons for this reduction. The most important reason the per lot assessment came down is that this report is more comprehensive and detailed, so much of the uncertainty has been eliminated. This reduces the need for conservatism. Also the project costs can be spread over a wider area. As the earlier table shows, there is a large number of properties which would be served by this project. In addition, earlier estimates did not have a good grasp of how much TIF would be available. As a final point, some of the earlier estimates that were very high included the cost of homeowner switch -over. It should be made clear that additional costs would be realized by residents after the completion of this project. Sewer and water hook up costs, well capping and drainfield clean-up might all be necessary, which could cost each resident over $5,000. Project Time Frame This project would involve some very difficult and time consuming engineering work before it could be bid. Easements would be necessary from about 15 property owners, many who oppose the project. If the easement acquisition procedure were started immediately, easements could probably be obtained in time for construction of this project next year. Early fall of 1991 is about the earliest possible completion time. It had been thought that much of this project could have been constructed in conjunction with the Mendota Interchange project. However, the interchange will not be started until 1992 with completion in 1993 (latest Mn/Dot estimate). The good news is that it appears the interchange is the number one priority for our district; Mn/Dot is working hard on the design presently. Conclusion The Furlong Neighborhood and surrounding areas could be served with sanitary sewer, water and storm sewer by extending existing utilities from Mendota Heights Road and Enterprise Drive. The total cost of such a project would be about $1,177,000. Although it might be difficult, it appears that this project could conceivably be completed in the 1991 construction season. Tax Increment money could be used to cover some of the extraordinary costs; the amount proposed in this report is within the City TIF budget guidelines. The remaining costs would be funded by assessments and some minor Mn/Dot cost sharing. Assessments would be about $10,150 for each residential unit, and $4,000 per acre for sewer or water in commercial areas. Residents could expect to realize $5,000 in additional costs for switch -over and abandonment. • POSSIBLE � F L$R$0.'S i OR ENH0*SE LAKE AUGUSTA 0 zoo' 400' SANITARY BY AREA 4000.00/AC. SANITARY BY UNIT 6150.00/UNIT -4-0 SANITARY ROUTE 1111111 UNASSESSED AND UNBUILDABLE 0 °ROOS,. MNDOT CONNECT TO CEMETERY (ASSESSIBLE) OTA HEIGHT ROAD FURLONG AREA UTILITIES JOB: 8616 IMP: 86-4 8/17/90 4 0 . POSSIBLE EXTENSIONS 0 • LAKE AUGUSTA CARSON 9 REENHOUSE •_0 / AIL 1, I GEORGE'S ooi.r 1 1 0,' / F,IJ RL01f AV. / f / / KEN ON A �-t—c-'—t—a / / / r r \ LA K. VI i\ r--t— F IM II it ry/J /AV. / BROOK'S to / /0 J/ Me we 11110. 0 200' 400' WATER BY UNIT 3100.00 / UNIT WATER 8Y AREA 4000.00 /ACRE STORM- MNDOT SHARE 401000.00 STORM BY AREA 1080.00 /ACRE UNASSESSED AND UNBUILDABLE N RP ��..>`:x -'.:� f S SIB E•)� TE R/SF r� eORO :� III It& MENDOTA HEIGHTS ROAD �1 NORTHLAND PLAZA CONNECT TO EXISTING WATERMAIN • • FURLONG AREA UTILITIE I JOB: 8616 IMP: 86-4 DAKOTA COUNTY TO: FROM: Kari Gill DATE: SUBJECT: Committee Meeting c20J, 9.-cs&Jt Housing & Redevelopment Authority 2496-145E1) S. • Rosemount, MN 5506S • 61 2-423-4S • Els 612-423-2422 MEMORANDUM Community Development District #2 Committee Members January 7, 991 The Community Development District #2 will hold a committee meeting on Wednesday. January 9, 1991 the South St. Paul Municipal Center in the Council Chambers (or adjoining room). The purpose of the meeting is to review the CDBG applications and make a funding recommendation to the Dakota qounty.Board of Commissioners. _ District #2 includes the following communities: Inver Heights, Mendota Heights, Mendota, South St. Paul, West St. Sunfish Lake and Lilydale. The following applications received for FY 1991: 1. West St. Paul Housing rehabilitation 2. Inver Grove Heights Senior Housing Site Acquisition 3. Mendota Heights Assessment Abatement 4. South St. Paul Acquisition of (2) houses Demolition of (2) houses Administration substandard $80,000 $10,000 $20,000 Sunfish Lake - Watershed Elevation Benchmarks Recodification-Comp Plan Work TOTAL Amount of funds anticipated $4,500 $3,000 "AN EQUAL OPPORTUNITY EMPLOYER" $100,000 $ 80,000 $ 50,000 $110,000 7,500 Grove Paul, were $348,000 $327,513 At this time, we do not know what the CDBG funding level will be for FY 1991. The local HUD office has informed us that we should receive the same level of funding as last year and there is a slight possibility that we may get additional funds but we should not plan on that at this time. The District Committee should make a funding recommendation based on $327,513 and include a recommendation for additional funds if they are received (e.g. if we receive $335,000, how should the additional $7,487 be allocated?) The Cities of Inver Grove Heights, West St. Paul, Mendota Heights and South St. Paul each have a representative on the District Committee. The Cities of Sunfish Lake, Mendota, and Lilydale rotate years for having a representative on the committee; this year Lilydale can appoint a representative to attend the meetings. I believe that Sunfish plans to send a representative for the City since they submitted an application; this representative would not be a voting member. I look forward to seeing you at the meeting on Wednesday. Please call me at 423-4800 with any questions. CITY OF MENDOTA HEIGHTS MEMO December 12, 1990 TO: Mayor, City Council and City Administ64 FROM: James E. Daniel Public Works Di vs SUBJECT: GMH Final Paym is for Trails and Neighborhood Parks DISCUSSION: Contracts G.M.H. Asphalt Corporation has now completed the punch list items for the Trails and Neighborhood Parks contracts and desires to have the final payments made. Council will recall that both of these contracts went over their completion deadlines and the contractor was being assessed liquidated damages. Mr. Gary Harms, President of G.M.H., had attended several Council meetings requesting that Council forgive the liquidated damages, mainly due to rain delays. At the last meeting he attended, Council told him not to return to another Council meeting, but to finish his work and negotiate with staff a resolution of his request. There ended up being a total of 30 days of work beyond the dead- line resulting in $6,000.00 in liquidated damages for each project. At the end of the project, Mr. Harms submitted a long request for addition compenstaion of Change Order work. Staff had several long meetings with Mr. Harms to discuss the liquidat- ed damages and his claims for extra work. We have finally ar- rived at the following recommended final project close out amounts: TRAILS Original Contract Amount Additions due to Unit Increases Additions due to Change Order Deduction - Liquidated Damages (10 days) Recommended Final Contract Amount NEIGHBORHOOD PARKS Original Contract Amount Additions due to Unit Increases Additions due to Change Order Deduction - Liquidated Damages* (20 days) Recommended Final Contract Amount *1 These contracts were bid on a basis. The large increase in tract are, for the most park, $266,405.00 $ 56,167.00 * $ 1,357.00 $ 2,000.00 $321,929.00 $201,748.50 $ 9,854.50 $ 1,173.00 $ 4,000.00 $208,776.00 line by line unit cost unit items on this con - due to increased bitumi- nous costs as a result of widening the contract desig- nated 6' wide trails as much as possible during con- struction. Staff has verified and concurs with the final quantities billed. *2 Staff came to an agreement with G.M.H. to recommend the lower liquidated damages amounts based on two factors: 1. G.M.H. agreed to drop claims for many of their extras. 2. There were some valid reasons for considering some time extensions (delays caused by some residents, Dakota County and weather). RECOMMENDATION: I recommend that the City approve the two change orders, waive 20 days of liquidated damages for trails and 10 days for neighborhood parks, accept the projects and approve the final payments as shown on the attached resolutions. ACTION REQUIRED: If Council desires to implement the recommendation they should pass a motion approving Change Order No. 1 for Job No. 8920B, Improvement No. 89-6B and Change Order No. 1 for Job No. 8920D, Improvement No. 89-6D and adopt Resolution No. 90- RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IM- PROVEMENT NO. 89, PROJECT NO. 6B and Resolution No. 90- RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IM- PROVEMENT NO. 89, PROJECT NO. 6D. JED:dfw l City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 90 - RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 89, PROJECT NO. 6D WHEREAS, pursuant to a written contract signed with the City of Mendo- ta Heights on May 1, 1990, G.M.H. Asphalt Corporation, Inc. of Minne- tonka, Minnesota, has satisfactorily completed the Neighborhood Park improvements as part of the Park Referendum project (Improvement 89, Project No. 6D) in accordance with such contract. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby dir- ected to issue a proper order for the final payment on such contract in the amount of $5,405.06, taking the contractor's receipt in full. Adopted by the City Council of the City of Mendota Heights this 18th day of December 1990. ATTEST: Kathleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor CITY OF MENDOTA HEIGHTS 1101 Victoria Curve Mendota Heights, Minnesota 55118 November 15, 1990 ORDER FOR A CHANGE IN CONTRACT TO: G.M.H. Asphalt Corporation 17018 Saddlewood Trail Minnetonka, Minnesota 55345 SUBJECT: CHANGE ORDER NO. 1 Neighborhood Park Improvements Job No. 8920D Improvement No. 89, Project No. 6D Gentlemen: The following work, deviating from the basic contract for the above project, shall become part of that contract and shall comply with the drawings and specifications for the project. Because of unstable soils encountered at Ivy Hill,' Wentworth, and Victoria Parks, and because of handwork required at Ivy Hill parking lot, and because of an extra basketball court ordered by staff, it has been deemed necessary to add the following items of extra work. 1. 24 hours Labor or Operator Time @$ 30.00 $ 720.00 2. 8 hours Dozer Time @$ 30.00 $ .240.00 3. 3 hours Bobcat Time @$ 20.00 $ 60.00 TOTAL +15% Overhead & Profit TOTAL $1,020.00 $ 153.00 $1,173.00 The above changes anticipate an addition to the Contract Amount for Neighborhood Park Improvements in the amount of $1,173.00. B 1:'".( \--- James �.(_----- James E. Danielson Public Works Director FOR THE CONTRACT R: FOR THE CITY OF MENDOTA Accepted: i47/Po"// � � By HEIGHTS (Date) (Mayor) G.M.H. sphalt Corporation By (Clerk) By A tho.ize• Signa ure & Title (Date) 9 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 90 - RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 89, PROJECT NO. 6B WHEREAS, pursuant to a written contract signed with the City of Mendo- ta Heights on May 17, 1990, G.M.H. Asphalt Corporation, Inc. of Minne- tonka, Minnesota, has satisfactorily completed the Neighborhood Park improvements as part of the Park Referendum project (Improvement 89, Project No. 6B) in accordance with such contract. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby dir- ected to issue a proper order for the final payment on such contract in the amount of $8,298.44, taking the contractor's receipt in full. Adopted by the City Council of the City of Mendota Heights this 18th day of December 1990. ATTEST: Kathleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor CITY OF MENDOTA HEIGHTS 1101 Victoria Curve Mendota Heights, Minnesota 55118 November 15, 1990 ORDER FOR A CHANGE IN CONTRACT TO: G.M.H. Asphalt Corporation 17018 Saddlewood Trail Minnetonka, Minnesota 55345 SUBJECT: CHANGE ORDER NO. 1 Paved Walkways Job No. 8920B Improvement No. 89, Project No. 6B Gentlemen: The following work, deviating from the basic contract for the above project, shall become part of that contract and shall comply with the drawings and specifications for the project. Because of extra grading in areas where hand workFas the only method to construct bituminous trails; and such work was approved by City Engineering staff, it has been deemed necessary to add the fol- lowing items of extra work. 1. 33 hours Labor or Operator Time @$ 30.00 $ 920.00 2. 2 hours Tractor/Backhoe @$ 45.00 $ 90.00 3. 1 hours Bobcat Time @$ 20.00 $ 20.00 4. 2 hours Truck @$ 40.00 $ 80.00 TOTAL +15% Overhead & Profit TOTAL $1,180.00 $ 177.00 $1,357.00 The above changes anticipate an addition to the Contract Amount for Paved Walkways in the amount of $1,357.00. FOR THE CONTRACTOR: HEIGHTS y// Accepted: ��,Tf (Date) G.M.H. A halt Corporation r By Aut ori /d Signature & Title (Date) James E. Danielson Public Works Director FOR THE CITY OF MENDOTA By (Mayor) By (Clerk) CITY OF MENDOTA HEIGHTS MEMO December 12, 1990 TO: Mayor, City Council and City Adminis 4;kar FROM: James E. Daniels Public Works Diec SUBJECT: Sibley Athlectic Change Order No. 1 and Semi -Final Payment Job No. 8920F Improvement No. 89, Project No. 6F Complex DISCUSSION: G.M.H. Inc., the contractor for the Sibley Athletic Complex has completed all the work that he can for the site in 1990. He desires to be paid a semi-final payment and change order request. The only work remaining to be completed next spring are several minor corrections along with a verification that the seeding is going to take properly. Barry Warner feels that the seed appears to be talking pretty well but that slit seeding will probably be required to thicken up many of the areas in the spring. City staff has worked with Gary Harms to arrive at the attached change order and we feel that it represents fairly the extra work that he deserves to be compensated for. The current status of the contract is as follows: Original Contract Amount Unit price increases Change Order #1 Liquidated Damages (21 days) $294,695.25 $ 14,989.75 $ 7,686.75 $( 4,200.00) Current Contract Amount $317,371.75 RECOMMENDATION: I recommend that Council approve Change Order No. 1 and that a semi-final payment be made reducing the withholding to 3% and retaining all of the liquidated damages. We would propose to consider a reduction in liquidated damages at the time of final payment. This proposal retains $13,847.15 which will be more then enough to totally reseed the entire area should it be neces- sary in the spring (estimated cost: $10,000+). ACTION REQUIRED: If Council desires to implement the recommendation they should pass a motion approving Change Order No. 1 and authorize a semi-final payment of $22,717.05. JED:dfw CITY OF MENDOTA HEIGHTS 1101 Victoria Curve Mendota Heights, Minnesota 55118 December 11, 1990 ORDER FOR A CHANGE IN CONTRACT TO: G.M.H. Asphalt Corporation 17018 Saddlewood Trail Minnetonka, Minnesota 55345 SUBJECT: CHANGE ORDER NO. 1 Sibley - Mendota Heights Athletic Complex Job No. 8920F Improvement No. 89, Project No. 6F Gentlemen: The following work, deviating from the basic contract for the above project, shall become part of that contract and shall comply with the drawings and specifications for the project. 1. As requested by ISD #197 groundskeepers, 10 sprinkler heads were moved from ag-lime areas to grass areas. 10 heads @ $35.00 per head = $ 350.00 2. As requested by ISD #197 (and to be funded by ISD #197), an extra row of support poles for the batting cage. Lump Sum @ $450.00 = $ 450.00 3. To prevent weed growth under fencing, 24" wide plastic sheeting furnished and installed. Lump Sum @ $1,120.00 = $1,120.00 4. Because existing topsoil salvaged was insufficient: a. Spreading topsoil supplied by City. 300 cubic yards @ $2.50 per yard = $ 750.00 b. Furnish and spread topsoil. 28 cubic yards @ $7.00 per yard = $ 196.00 5. To excavate debris from an existing foundation, to remove two extra well casings, and to excavate and remove wet subsoil. 43 hours•dozer time @ $106.25 per hour = 6. Because of errors on the site plans. 6 hours extra survey time @ $42.00 per hour = $4,568.75 $ 252.00 TOTAL $7,686.75 The above changes anticipate an addition to the Contract Amount for Neighborhood Park Improvements in the amount of $7,686.75. FOR THE CONTRACTOR: Accepted: (Date) James E. Danielson Public Works Director FOR THE CITY OF MENDOTA HEIGHTS By (Mayor) G.M.H. A4 halt Corporation By Signature & Title (Clerk) (Date) CITY OF MENDOTA HEIGHTS MEMO TO: Mayor, City Council and City Admini FROM: James E. Danielson, Public Works D. Kevin Batchelder, Administrative Ass]. SUBJECT: FiServ, Inc. Building Permit DISCUSSION: December 14, 1990 United Properties has come to an agreement with FiServ, Inc. to construct a 50,000 square foot "build to lease" facility within the MAC site at Pilot Knob Road and LeMay Avenue. There are several considerations in addition to the building permit approval that need to be considered by Council before this project can proceed; three variances, ordering a public improve- ment for the LeMay Avenue street extension, final plat and Tax Increment Financing approval. Because FiSery needs occupancy by June 1, 1991, United Properties needs to fast track the construc- tion of this building. VARIANCES United Properties is again requesting variances for parking calculations, parking space size and sign setback. These vari- ances are consistent with variances the City has been granting United Properties on their previous projects including, Solvay, ARRT, Big Wheel Auto and Northland Insurance. There is a necessity for fast tracking the building permit through the City because FiSery needs early occupancy because of a lease termination date and because of the cancellation of the December Planning Commission meeting, United Properties has requested that Council waive Planning Commission review and grant the requested variances. BUILDING United Properties has provided site plans, building eleva- tions, preliminary grading plans and preliminary landscape plans for the project (see attached). The proposed building is a 16 foot high clear height, fab -con building with colored concrete panels, broken up by a blue ribbon and a glass ribbon. The building front is saw toothed for architectural interest and is to be of similar quality to the Big Wheel facility located across Pilot Knob Road. FINAL PLAT Council approved a preliminary plat for the entire MAC site on May 10, 1988. United Properties is now completing final plats of individual lots as they develop so that they configure them appropriately for the development proposed. The final plat for } f this development will consist of approximately two of the lots as shown on the preliminary plat. Approval of this permit should be contingent upon United Properties completing this final plat before the building permit is issued. PUBLIC IMPROVEMENTS In order for this building to be constructed, LeMay Avenue will have to be extended westerly past the two lots that this building occupies. United Properties has submitted a signed petition for the City to complete that work (see attached). T.I.F. CONSIDERATION See attached memo from City Treasurer Larry Shaughnessy. ACTION REQUIRED: Review the proposal with Dale Glowwa, United Properties representative and then if Council desires to proceed, they need to approve the T.I.F. proposal, waive Planning Commission review and grant the three requested variances and authorize staff to issue a building permit subject to a final review of landscape, grading, and building plans and subject to completion of a final plat. Council also needs to accept the petition for public improvements and pass a motion adopting Resolution No. 90- , RESOLUTION ACCEPTING PETITION AND ORDERING PREPARATION OF FEASI- BILITY REPORT FOR LEMAY AVENUE EXTENSION (MAC SITE, IMPROVEMENT NO. 90, PROJECT NO. 5) JED/KB:dfw City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 90 - RESOLUTION ACCEPTING PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT FOR LEMAY AVENUE EXTENSION (MAC SITE) (IMPROVEMENT NO. 90, PROJECT NO. 5) WHEREAS, a petition has been filed with the City Council requesting storm sewer, water and street improvements to serve United Properties (M.A.C. Property) and adjacent areas. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the above described petition be and is hereby accepted by the City Council of the City of Mendota Heights. 2. That the City Engineer be and is hereby authorized and di- rected to prepare a feasibility study as to whether said proposed improvements are feasible, whether said improve- ments should best be made as proposed or in connection with some other improvement, and as to the estimated cost of said improvement. Adopted by the City Council of the City of Mendota Heights this lath day of December, 1990. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS MEMO December 14, 1990 TO: Mayor, City Council and City Administrator FROM: Lawrence E. Shaughnessy, Jr., Treasurer SUBJECT: United Properties Fisery Project HISTORY In 1981, the City formed a Tax Increment District to assist in the return of the Acacia area to the tax rolls from Airport Commission ownership. United Properties purchased the land from MAC, and has worked on redevelopment of the land. Last August, United Properties proposed the use of "Pay As You Go" Tax Increment financing for ASE to be located on the land. The concept was approved by Council, but the project is still on hold. At this time, United Properties would like to propose similar financial aid to a company called FiSERV. United Properties would own and construct the project under long term lease. They propose "Pay As You Go" financing for noise attenuation, on site improvements, architectural and building improvements. This financing is repaid through a pledge of future taxes on the building and is not a City obligation. The remaining term of our District is sixteen years. The amount of "Pay As You Go" aid would depend on the final size of the building, the year in which it would start to pay taxes and the amount of interest that would be capitalized to the first tax payment. From the City stand point, I believe we should split the Tax Increment aid with some portion as up front funds for site and improvements while the pay as you go can reflect land write down and noise attenuation costs. We have sufficient funds available for this use. If the project proceeds, United Properties will petition the City to construct the first leg of LeMay Avenue past the property and other improvements which would be shared through assessments and up front Tax Increment contributions. ACTION REOUIRED React to United Properties' proposal to dedicate Tax Increment funds to provide financial aid to the project. LES:kkb UNITED PROPERTIES DEVELOPMENT COMPANY Dedember 12, 1990 Mr. M. Thomas Lawell City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, Minnesota 55118 RE: FiSERV Inc. Mendota Heights Business Park (Acacia) Dear Tom: United Properties Development Company requests the approval of the City of Mendota Heights for a building permit subject to staff's approval of final plans and specifications for the FiSERV Inc. building. As requested, we have included 15 reduced copies and one full sized set of the site plan, building elevation, preliminary grading plan, and preliminary landscape plan for the referenced project. The proposed project will be located on approximately 4.5 acres at the southwest corner of Pilot Knob Road and the to -be -built LeMay Avenue extension, across Pilot Knob Road from the new Big Wheel/Rossi building. The architectural design of this building will include painted precast Fabcon panels, like the Big Wheel building, glass and extensive landscaping. The building will consist of approximately 50,000 square feet of building area. FiSERV Inc. is currently located in Edina, Minnesota. In addition to our site, they have considered sites in Eagan, Bloomington, and Eden Prairie. FiSERV provides computerized account processing and integrated information management systems to banks, credit unions, and savings institutions. Approximately 80% of the building area will be general office and computer room space, with the balance being general warehouse for document storage. FiSERV is headquartered in Milwaukee, with regional headquarters in major metropolitan cities around the country. Time is really of an essence for this project which is being developed on a fast-track basis for a June 1, 1991 occupancy. We already have an approved preliminary plat and will submit the final plat for approval as soon as it is completed by the surveyor. In addition to the building permit approval, we request the following variances for a 4/1,000 s.f. of office area 3500 West 80th Street Suite 100 Minneapolis, MN 55431 (612) 831-1000 Mr. M. Thomas Lawell December 12, 1990 Page 2 parking ratio for purposes of calculating the number of required parking spaces; for 8' 6" parking stall width; and for a 20' property line setback off of LeMay Avenue for the tenant identification sign (standard MHBP design). These variance requests have been approved in the past by you for the Mendota Heights Business Center, Southridge Business Center, Northland Insurance Company, Solvay, and the Big Wheel projects. We are also requesting the City's approval for TIF support totaling $600,000 in the form of up front cost write-downs and a ."Pay -As -You -Go" benefit for the term of the lease, which lasts the duration of the TIF district to the year 2006. We will enter a limited revenue note with the City and assign it to FiSERV. The "Pay -As -You -Go" approach returns a portion of the real estate taxes to FiSERV only after they have paid their real estate taxes. This is a no risk approach to the City. The TIF support was offered to FiSERV to make our proposal for new construction competitive with existing buildings being considered. We will also be making application under separate letter to request improvements for a portion of LeMay Avenue, any necessary utilities related to LeMay Avenue, and temporary storm water retention ponds. This request will include the use of TIF funds for a portion of this work as was discussed with the City when we acquired the MAC property. It.should be noted that we do not have a lease agreement with FiSERV at this time. We continue to negotiate with the company to this end. However, our proposal is subject to delivering the TIF support and being able to deliver the completed building on June 1, 1991. Therefore, we respectfully request your approvals subject to the final lease transaction with FiSERV. We sincerely appreciate your consideration of these requests. Ver truly yours, /Z Dale 3. fGlowa Senior Vice President DJG/jas Enclosures UNITED PROPERTIES DEVELOPMENT COMPANY December 13, 1990 Mr. Larry Schaughnessy City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 RE: FiSERV Inc. Mendota Heights Business Park (Acacia) Dear Larry: United Properties Development Company requests City approval for Tax Increment Financing (TIF) support for the above referenced project in the form of up front cost write-downs and a "Pay -As -You -Go" benefit totaling $600,000. As you know, the "Pay -As -You -Go" benefit is secured by a limited revenue note between the City and the owner. We request receiving a "Pay -As -You -Go" benefit over the remaining term of the tax increment district for this project. We estimate the net present value of the "Pay -As -You -Go" benefit over the remaining life of the district to be approximately $350,000. This assumes a 50,000 square foot building generating $2.50 per square foot of real estate taxes when fully assessed. I have attached a schedule prepared by Publicorp, bond consultants, calculating the "Pay -As -You -Go" benefits over the remaining TIF District term. At your request, I have prepared the schedule below outlining estimated project costs which are allowable tax increment write-downs. The land write-down represents the difference between the current market value and our original purchase price. Acoustical Building Materials: Land Write-down: Site Work: Tree Removal Grading Utilities Curb and Gutter Paving Sidewalks Engineering Costs $250,000 320,000 7,500 25,000 20,000 7,500 30,000 5,000 10,000 TOTAL $675,000 wmnmtsulfhqtmm SIOR 100 Minneaoolis. MN 55431 (612) 831-1000 Mr. Larry Schaughnessy December 13, 1990 Page 2 As you know, the real estate market has slowed to a near standstill. In order to be competitive with existing properties, we had to offer FiSERV the TIF support. We respectfully request City Council approval. Sirely, , � 1 Dale J.wa Senior Vice President DJG/jas Attachment 05 -Dec -90 Flsery Project - Taxes at $2.50/sf Page 1 UNITED PROPERTIES Inflation Rate 3.0000% Present Value Rate 10.5000% Fiscal Disparities 40.0000% Tax Extension Rate - Mendota Heights: 87.3960% 50,000 sq. ft. a $2.50 taxes: C/I Class Rate Project Tax Capacity Base Market Value $125,000 <-Estimate Base Tax Capacity 4.9540% Pay 93 109,245 86,140 4,267 Pay 85 Project Market Value Land/Building 2,205,188 Pay 93 * Base Project Less Fiscal Captured Semi -Annual Less Admin Net Tax Revenue * * FROM: Tax Tax Disparities Tax Tax Payment Increment Note E.O.P. TO: * * Yrs. Mth, Yr. Capacity Capacity 40.00% Capacity Increment 5.00X 95.00% #1 Mth. Yr. * * * * 0.0 02-02 1991 4,267 4,267 0 0 0 0 0 0 08-01 1991* * 0.5 08-02 1991 4,267 4,267 0 0 0 0 0 0 02-01 1992* * 1.0 02-02 1992 4,267 4,267 0 0 0 0 0 0 08-01 1992 * . * 1.5 08-02 1992 4,267 4,267 0 0 0 0 0 0 02-01 1993 * * 2.0 02-02 1993 4,267 109,245 43,698 61,280 26,778 1,339 25,439 25,439 \ 0 08-01 1993* * 2.5 08-02 1993 4,267 109,245 43,698 61,280 26,778 1,339 25,439 25,439 / 0 02-01 1994 * * 3.0 02-02 1994 4,267 112,522 45,009 63,246 27,637 1,382 26,255 26,2550 08-01 1994 * * 3.5 08-02 1994 4,267 112,522 45,009 63,246 27,637 1,382 26,255 26,255 ) 0 02-01 1995 * * 4.0 02-02 1995 4,267 115,898 46,359 65,271 28,522 1,426 27,096 27,0960 08-01 1995 * * 4.5 08-02 1995 4,267 115,898 46,359 65,271 28,522 1,426 27,096 27,096 ) 0 02-01 1996 * * 5.0 02-02 1996 4,267 119,375 47,750 67,358 29,434 1,472 27,962 27,962 } 0 08-01 1996 * * 5,5 08-02 1996 4,267 119,375 47,750 67,358 29,434 1,472 27,962 27,962 / 0 02-01 1997 * * 6.0 02-02 1997 4,267 122,956 49,182 69,506 30,373 1,519 28,854 28,854 N 0 08-01 1997 * * 6.5 08-02 1997 4,267 122,956 49,182 69,506 30,373 1,519 28,854 28,854) 0 02-01 1998 * * 7.0 02-02 1998 4,267 126,645 50,658 71,720 31,340 1,567 29,773 29,7730 08-01 1998 * * 7.5 08-02 1998 4,267 126,645 50,658 71,720 31,340 1,567 29,773 29,773 ) 0 02-01 1999 * * 8.0 02-02 1999 4,267 130,444 52,178 73,999 32,336 1,617 30,719 30,719 0 08-01 1999 * * 8.5 08-02 1999 4,267 130,444 52,178 73,999 32,336 1,617 30,719 30,719 0 02-01 2000 * * 9,0 02-02 2000 4,267 134,358 53,743 76,347 33,362 1,668 31,694 31,694") 0 08-01 2000 * * 9.5 08-02 2000 4,267 134,358 53,743 76,347 33,362 1,668 31,694 31,694 / 0 02-01 2001 * * 10.0 02-02 2001 4,267 138,388 55,355 78,766 34,419 1,721 32,698 32,6980 08-01 2001 * * 10.5 08-02 2001 4,267 138,388 55,355 78,766 34,419 1,721 32,698 32,698/ 0 02-01 2002 * * 11.0 02-02 2002 4,267 142,540 57,016 81,257 35,508 1,775 33,732 33,732\ 0 08-01 2002 * * 11.5 08-02 2002 4,267 142,540 57,016 81,257 35,508 1,775 33,732 33,732/ 0 02-01 2003 * * 12.0 02-02 2003 4,267 146,816 58,726 83,822 36,629 1,831 34,797 34,797\ 0 08-01 2003 * * 12.5 08-02 2003 4,267 146,816 58,726 83,822 36,629 1,831 34,797 34,797/ 0 02-01 2004 * * 13.0 02-02 2004 4,267 151,221 60,488 86,465 37,783 1,889 35,894 35,8941 0 08-01 2004 * * 13.5 08-02 2004 4,267 151,221 60,488 86,465 37,783 1,889 35,894 35,894 / 0 02-01 2005 * * 14.0 02-02 2005 4,267 155,757 62,303 89,187 38,973 1,949 37,024 37,024.N 0 08-01 2005 * * 14.5 08-02 2005 4,267 155,757 62,303 89,187 38,973 1,949 37,024 37,024/ 0 02-01 2006 * * 15.0 02-02 2006 4,267 160,430 64,172 91,991 40,198 2,010 38,188 38,188 0 08-01 2006 * * 15.5 08-02 2006 4,267 160,430 64,172 91,991 40,198 2,010 38,188 38,188 / 0 02-01 2007 * * * * Totals 926,585 46,329 880,255 880,255 * * * * Present Values 371,674 18,584 353,090 ,353,090 *************************************************************************************************** * UN100-04 Prepared by Pubticorp Inc. FI2 05 -Dec -90 Fisery Project - Taxes at 52.50/sf Page 2 Limited Revenue Note #1 **************************************************************************************************************************** FROM: Beg. Accrued Principal Interest Total End TO: * Yrs. Mth. Yr. Balance Interest Payment Payment Payment Balance Mth. Yr. * * Payment Date * * ******************************************************************************************************************************** * 0.0 02-02 1991 353,090 18,537 0 0 0 371,627 08-01 1991 * * * 0.5 08-02 1991 371,627 19,510 0 0 0 391,138 02-01 1992 * * * 1.0 02-02 1992 391,138 20,535 0 0 0 411,673 08-01 1992 * * * 1.5 08-02 1992 411,673 21,613 0 0 0 433,285 02-01 1993 * * * 2.0 02-02 1993 433,285 0 2,692 22,747 25,439 430,594 08-01 1993 * 08-01 1993 * * 2.5 08-02 1993 430,594 0 2,833 22,606 25,439 427,761 02-01 1994 * 02-01 1994 * * 3.0 02-02 1994 427,761 0 3,798 22,457 26,255 423,963 08-01 1994 * 08-01 1994 * * 3.5 08-02 1994 423,963 0 3,997 22,258 26,255 419,966 02-01 1995 * 02-01 1995 * * 4.0 02-02 1995 419,966 0 5,048 22,048 27,096 414,918 08-01 1995 * 08-01 1995 * * 4.5 08-02 1995 414,918 0 5,313 21,783 27,096 409,605 02-01 1996 * 02-01 1996 * * 5.0 02-02 1996 409,605 0 6,458 21,504 27,962 403,147 08-01 1996 *• 08-01 1996 * * 5.5 08-02 1996 403,147 0 6,797 21,165 27,962 396,350 02-01 1997 * 02-01 1997* *, 6.0 02-02 1997 396,350 0 8,046 20,808 28,854 388,304 08-01 1997 * 08-01 1997 * * 6.5 08-02 1997 388,304 0 8,468 20,386 28,854 379,836 02-01 1998 * 02-01 1998 * * 7.0 02-02 1998 379,836 0 9,832 19,941 29,773 370,004 08-01 1998 * 08-01 1998 * * 7.5 08-02 1998 370,004 0 10,348 19,425 29,773 359,656 02-01 1999 * 02-01 1999 * * 8.0 02-02 1999 359,656 0 11,837 18,882 30,719 347,819 08-01 1999 * 08-01 1999 * * 8.5 08-02 1999 347,819 0 12,459 18,260 30,719 335,360 02-012000 * 02-01 2000 * * 9.0 02-02 2000 335,360 0 14,088 17,606 31,694 321,272 08-01 2000 * 08-01 2000 * * 9.5 08-02 2000 321,272 0 14,827 16,867 31,694 306,445 02-01 2001 * 02-01 2001 * * 10.0 02-02 2001 306,445 0 16,610 16,088 32,698 289,835 08-01 2001 * 08-01 2001 * * 10.5 08-02 2001 289,835 0 17,482 15,216 32,698 272,353 02-01 2002 * 02-01 2002 * * 11.0 02-02 2002 272,353 0 19,434 14,299 33,732 252,920 08-01 2002 * 08-01 2002 * * 11.5 08-02 2002 252,920 0 20,454 13,278 33,732 232,466 02-012003 * 02-01 2003 * * 12.0 02-02 2003 232,466 0 22,593 12,204 34,797 209,873 08-012003 * 08-01 2003 * 12.5 08-02 2003 209,873 0 23,779 11,018 34,797 186,094 02-012004 * 02-01 2004 * 13.0 02-02 2004 186,094 0 26,124 9,770 35,894 159,970 08-01 2004 * 08-01 2004 * * 13.5 08-02 2004 159,970 0 27,496 8,398 35,894 132,474 02-01 2005 * 02-01 2005 * * 14.0 02-02 2005 132,474 0 30,069 6,955 37,024 102,405 08-01 2005 * 08-01 2005 * * 14.5 08-02 2005 102,405 `0 31,648 5,376 37,024 70,757 02-012006 * 02-01 2006 * * 15.0 02-02 2006 70,757 0 34,473 3,715 38,188 36,283 08-01 2006 * 08-01 2006 * * 15.5 08-02 2006 36,283 0 36,283 1,905 38,188 0 02-01 2007 * 02-01 2007 * ******************************************************************************************************************************** * 80,195 433,285 446,970 880,255 * ********************************************* UN100-04 Prepared by Publicorp Inc. FI2 100% PETITION FOR IMPROVEMENTS AND WAIVER OF HEARING SANITARY SEWERS, WATERMAINS, STORM SEWERS, AND STREETS We, the undersigned, being the owners of all of the real property abutting upon the following street, alley, public way between the points indicated, or as more particularly described: Mendota Heights Business Park 2nd Addition hereby petition the City Council of Mendota Heights, Minnesota, to undertake without a public hearing under Minnesota Statutes, Section 429,031, the following improvements along said street, alley or public way: The construction of an extension to the City's sanitary sewer, storm sewer and water distribution systems, including appurte- nances and incidentals thereto, and the acquisition of easements, and the reconstruction where necessary of streets and easements in the above described area. The construction of street improvements consisting of the acqui- sition of easements and the grading, stablization, drainage and bituminous surfacing, and the construction of concrete curbs and gutters on the streets to be situated in the above described area. and to assess the entire cost thereof against our property abutting said improvements based on benefits received without regard to cash valuation. Signature of Owners* Address 3f500 W. S0 5. MPU, MN. 551131 *Property owned in joint tenancy should be signed by each owner. LEGAL DESCRIPTION OF ALL ABUTTING PROPERTY: Mendota Heights Business Park 2nd Addition I hereby certify that I have examined the above petition and appropriate real estate records and find that said petition is in proper form and is signed by all the owners of property abutting said improvements. WITNESS my hand as such Clerk and the said of said City this day of , 19 Kathleen M. Swanson, City Clerk (SEAL) City of Mendota Heights � City of Mendota Heights APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Case No. C10-415- Date 0-5-Date of Application (2- (3- Q!�� Fee Paid 12 3-G C7 " Mcri 3 Al MLS Applicant Name: LiG!'-41'. d_ a P ✓ -/- r G S. PH: F./ es7zf (Last) (First) (NII) Address: ✓ co o to . j3/o a 1, , t� X5'37 (Number & Street) (City) / (State) (Zip) Owner Name: Scf vi (Last) (Fust) (Mi) Address: (Number & Street) • (City) (State) (Zip) Street Location of Property in Question: Su/ ✓tee 4'` �i I...* knob j2d �, f)i)Oe4Q LC2 t/At y A -v Pix- s cry._ - Legal Description of Property: ! AA/v..) J4 b it /S 73 u5 i r_esS i✓) t Type of Request: Rezoning V Variance Conditional Use Permit Subdivision Approval Conditional Use Permit for P.U.D. Wetlands Permit Plan Approval Other (attach explanation) Comprehensive Plan Amendment Applicable City Ordinance Number Section Present Zoning of Property - / Present Use aigeV rJ Proposed Zoning of Property ;.- / Proposed Use /otda.rfr','.Y I hereby declare that all statements made in this request and on i ditional material are true. (Signature of Appli /03 (Date) 90 �ac. &c_ . (Received by - Title) 1101 Victoria Curve • 1Viendota Heights, MN • 55118 452.1850 CITY OF MENDOTA HEIGHTS MEMO December 7, 1990 To: Park & Recreation Commission FROM: Guy Kullander, Parks Project Manager SUBJECT: Sibley vs. Mendakota Cost Comparisons DISCUSSION: CRAFT Expenditures for the Mendakota Park improvements will cost significantly more than the Sibley project because of the increased size of the project. Factors to be considered: SIBLEY 3-1/2 fenced fields 10 acre site Adequate parking 2 bathroom facilities No No Existing lights Minimum Landscaping Play equipment 2 benches 4 trashers 1 bike rack 1100' trails $30,000 + drain tile Adequate topsoil 400 sq. ft. building Irrigate 4 fields MENDAKOTA 4 plus fenced fields 19 acres park land Provide 140 parking spaces Need 4 fixtures Volleyball court Half court Need Parking lights Substantial landscaping Substantial play equipment 10+ benches 10+ trashers 4 bike racks 1700 to 5200' trails None Need $30,000+ 500+ sq. ft. building Irrigate 4 plus The Sibley Comfort Station construction costs totaled approximately $49,500. I estimate the City saved $8,000 or about 12%, by acting as the general contractor, over what the "low" bidder would have charged. I estimate the Mendakota comfort station be budgeted at $60,000. Costs to complete the Sibley fields, including the comfort station, staff time, inspection, overhead costs, and consultants fees amounted to around $483,000 not including the land purchase of $112,000. If built to the same standards at the Sibley site the Mendakota Complex could cost between $600,000 and $750,000. To achieve any savings comprises must be considered. Possible cuts could include eliminating the side line fences of the ball fields which would save $20,000 or parking 40 cars on Mendakota Drive which would cuts 25 to $50,000 in parking lot costs. Other compromises may be identified, but cuts will not be necessary until a final design has been selected and plans and specifications prepared after which a more accurate cost estimate will be determined. ACTION REQUIRED: Discuss construction costs and identify potential items that could be curtailed to reduce cost of project. CITY OF MENDOTA HEIGHTS MEMO December 13, 1990 To: Mayor, City Council and City Administrator From: Kevin Batchelder, Administrative Assist Guy Kullander, Parks Project Manager Subject: Mendakota Park Final Schematic Request to Order Final Plans and Specifications INTRODUCTION Since the City Council approved the purchase agreement with C.G. Rein for the Mendakota property, the Parks and Recreation Commission, City Council, staff and community members have provided our Parks Consultant, Barry Warner, with the input necessary to draft a final schematic of the preferred site layout. Mr. Warner has provided a schematic of the preferred site layout and an estimate of the cost for development. This will be presented formally at the City Council meeting by Parks and Recreation Commission Chair John Huber and Parks Project Manager Guy Kullander for the purpose of requesting that City Council order final plans and specifications for Mendakota Park based on the final schematic and the cost estimates for its development. DISCUSSION Please review carefully the attached December 13, 1990 memorandum from Barry Warner that includes the preliminary cost estimates and a layout design for Mendakota Park. The Parks and Recreation Commission, at its December 11, 1990 meeting, discussed the financial picture of the referendum, the remaining obligations as compared to remaining funds and felt that the preferred plan as shown in Barton-Aschman's design layout should be constructed. At the Parks and Recreation Commission meeting, interested softball players presented a proposal which would include a second story on the comfort station for use as an observation deck, gathering area, picnic tables and a place to get out of the weather for all who use the facility. Parks Project Manager Guy Kullander has a memo requesting Council action on the type of comfort station desired that is attached. Mendakota Park was originally intended as the third ballfield site (provided it could be acquired) to compliment Sibley Park and the active playfields envisioned in the Kensington park dedication. It was originally intended that Kensington be the intense, active use site, however, now that Mendakota has been acquired and planned for an active ballfield facility, the Kensington site is now regarded as a potential third site to bank for any future park needs. The third ballfield site was envisioned to be constructed with up to half the funds from the Second Issue Question of $700,000. Based on the December 4, 1990 memo from Guy Kullander that Council received at their last meeting, approximately $806,000 remains in Issue #1 for park improvements. Of this $806,000, approximately $105,000 is earmarked for trail construction and improvements in existing parks leaving $701,000 unencumbered. Many of the trail segments left to be constructed will occur with MSA or County help, or may prove to be impossible to construct for reasons beyond City control. RECOMMENDATION The Parks and Recreation Commission unanimously recommends that City Council order plans and specifications based upon the Barton-Aschman final schematic and cost estimate. ACTION REQUIRED If the City Council desires to implement the Parks and Recreation Commission recommendation, they should pass a motion ordering the preparation of plans and specification for the Mendakota Park improvements. Council should also consider Parks Project Manager Guy Kullander's request for direction on the type of comfort station envisioned for Mendakota Park. Barton-Aschman Associates, Inc. 111 Third Avenue South, Suite 350 Minneapolis, Minnesota 55401 USA Phone: (612) 332-0421 Fax: (612) 332-6180 MEMORANDUM TO: City of Mendota Heights FROM: Barry Warner DATE: December 13, 1990 SUBJECT: Mendakota Ballfield Complex - Revised Preliminary Cost Estimate The cost estimate for the Mendakota Community Park and Ballfield Complex has been revised consistent with changes to the design and development program. As was noted with the previous cost estimate, these numbers are preliminary and subject to change as the project's detail design is undertaken. However, we are confident that these costs represent the upper value range for constructing and implementing the specified facilities. Those cost estimate line items most subject to change during detail design include: Item 2. Item 3. Item 9. Item 12. Excavation and Embankment - Grading for the complex has not been completed at this time although the estimated value should not exceed the estimated price. Topsoil Borrow - The quantity and quality of existing topsoil on the site is unknown. Therefore, the total cost for topsoil will not be determined until construction activities commence. Ballfield Fencing - Design input from the softball players has reduced the amount of fence required. We believe that $5,000 to $10,000 will be subtracted from our estimated cost. Parking Lot - We recommend that the parking lot be completed as designed at 156 spaces. However, the cost for construction is likely to decrease once grading and other quantities are determined. Item 27. Picnic Shelter - The exact picnic shelter cost will be determined by the size of picnic shelter desired by the city. Item 28. Storage and Concessions Building - Input from the softball community has indicated a need for a larger building. Costs may increase up to 50 percent. The Park Commission moved to include: Item B. Six-foot Wide Bituminous Trail, and Item E. Sidewalk Trail Adjacent Park as a part of the project. Actual trail cost is subject to change pending the length of alignment arrived upon. (Revised December 11, 1990) PRELIMINARY COST ESTIMATE - MENDAKOTA BALLFIELD COMPLEX December 4, 1990 No. Item Unit Estimated Quantity Unit Cost Total Cost 1. Clearing, Grubbing and Removals LS 1 $7,500.00 $ 7,500 2. Excavation end Embankment CY 50,000 1.75 87,500 3. Topsoil Borrow CY 5,500 6.50 35,750 4. 4" DIP (water) LF 430 18.50 7,955 5. 4" PVC (sanitary sewer) LF 430 12.00 5,160 6. Manhole (sanitary sewer) EA 1 1,250.00 1,250 7. 15" RCP CL II LF 550 15.00 8,250 8. Catch Basin (storm sewer) EA 6 1,250.00 7,500 9. Ballfield Fencing - 4 Softball Fields LS 1 65,000.00 65,000 10. Edge Fencing - Adjacent Dodd Road LF 775 11.00 8,525 11. 8 Ft. Wide Bituminous Trail in Park LF 1,360 6.00 8,160 12. Parking Lot (156 spaces) w/Curb and Gutter LS 1 203,000.00 203,000 13. Bellfield Seeding AC 8.5 1,400.00 11,900 14. Site Seeding AC 8.0 1,400.00 11,200 15. Aglime Surface (infields, etc.) TON 2,000 13.00 26,000 16. Irrigation - 4 Softball, 1 Soccer LS 1 37,500.00 37,500 17. Bleachers - 4 Units LS 1 16,000.00 16,000 18. Players Benches EA 16 600.00 9,600 19. Playstructure w/Handicap Features LS 1 30,000.00 30,000 20. Play Area LS 1 5,000.00 5,000 21. Swingset EA 1 1,200.00 1,200 22. Spring Animals/Diggers EA 6 500.00 3,000 23. Park Benches EA 8 500.00 4,000 24. Trash Receptacles EA 10 300.00 3,000 25. Hard Court - Concrete (45' x 100') EA 1 11,000.00 11,000 26. Bike Racks EA 3 350.00 1,050 27. Picnic Shelter in Central Area (Prefabricated) EA 1 10,000.00 10,000 28. Storage and Concessions Building EA 1 60,000.00 60,000 29. Security Lighting EA 5 2,000.00 10,000 30. Landscaping LS 1 30,000.00 30,000 31. Bollards (at trail entrances) EA 15 275.00 4,125 32. Bituminous Within Ballfield Hub SF 13,675 1.25 17.100 SUBTOTAL $747,230 5X CONTINGENCY 37.360 TOTAL $784,590 Optional or Future Park Elements A. Parking Lot - 6 Spaces w/Curb and Gutter LS 1 $12,000.00 $12,000 B. 6 Ft. Wide Bituminous Trail LF 1,860 4.50 8,370 C. Fitness Stations - 10 Stations LS 1 7,000.00 7,000 D. Bandshelt Building LS 1 25 - 50,000.00 E. Sidewalk Trail Adjacent Park LF 960 6 5,760 f -• r i--- •N \ •N p / -- __ - M - -� � \�T\, 1 11\ , _,/,. -- -- '- I - / J5,„,-7-..-,2 ` " \'' s\ ' ' • �' J��\��J - iii •.L a.) i,) :'::-4 MENDAKOTA ' !' '' DRIVE SIGN I ❑ ,Q 0 HARD COURT •rX ICC 44 �> NpgT/R11M Inns 'D[R CONeWT 0• 1 � lllj'I�� . To ma* COURT \ 1\\i,` �, :,,--.r:� _ , _ , �T• �`- - f N°RMERNATATES POKR _- 0'" /0 • N 0 • • PREFERRED DESIGN ALTERNATIVE - VETOED EECOMER n ... I � . n3•7.• Barton AsArdre nn AssodaW, Inc. MENDAKOTA BALLFIELD COMPLEX MENDOTA HEIGHTS. MMNESOTA •u M • D .. 7 M CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Guy Kullander-- Parks Project Manager AI SUBJECT: Mendakota Comfort Station HISTORY: The need for a comfort station as part of any ballfield development was included in cost estimates developed by the Citizen Review Committee during the preparation of the Parks Referendum Bond Issue. In early discussions regarding the development of the ballfield complexes, it was assumed that three structures be built, each similar in appearance and function designed by one firm, thus reducing architectural fees. At this time, the expected $3000 savings will not be realized. Kodet Architectural Group designed the first building located at Sibley Park but due to various circumstances, staff does not feel they would be the right firm to work on the Mendakota Comfort Station. DISCUSSION: The Mendakota complex is larger and offers a variety of activities and amenities not found at the Sibley site and therefore, will attract more participants which equates into larger bathrooms. This site will require four fixtures where two were marginally adequate for Sibley. Also a larger storage area will be beneficial to our park maintenance crews. The Sibley building was 20' x 20' and I propose that Mendakota be approximately 24'x 22' = 528 sq.ft. Construction materials will be similar to those used at Sibley but the overhang will be slightly smaller due to a change in construction techniques which will decrease costs. At the December 11th Park and Recreation Commission Meeting a group of adult ball players in attendance, requested that during the design process consideration be given to spectators. They requested the Commission to make wider grass areas between fields and were very enthusiastic in their request to install an observation deck above the comfort station. Attached is a drawing of the Sibley building which is similar to what I've proposed for Mendakota (Figure 1). I have also included a sketch of the Northview Athletic Complex in Eagan. This building, with an observation deck, was the example presented to the Park and Recreation Commission as the "ideal" design. (Figure 2) For comparison, the attached table contains costs attributed to the Sibley Comfort Station, my estimates for the Mendakota building (one with overhang, one with observation deck), and costs for three buildings constructed by Eagan in the past four years (Northview is included). My estimate includes overhead costs, architectural fees and construction costs. I estimate the Mendakota Comfort Station construction costs to be $60,000 to $75,000, depending on what design is selected. (overhead not included) RECOMMENDATION: A registered architect must be engaged to prepare the comfort station plans and specifications. Building materials and the functions of the building will be similar to those at the Sibley building. I have discussed this with other staff members and we concur that with all the givens and direction from Council on building style, that we can successfully approach a small architectural firm which would prepare drawings and specifications. It is my intention to again act as general contractor for the construction of the comfort station. ACTION REQUIRED: Council should determine what structure is most appropriate for this complex. story building with overhang or a building with story observation deck and then direct staff to proposals from several architectural firms. type of Either a one a second solicit DELAWAV-E AVENUE 11 TEL 1 ' I . ( •1 • -1- r1 • 1. ...I.___,___, _ _,__ t_ _. 1 .. ,... r 1 1 ," . 1 Figurel Existing Sibley Comfort Station. Overhang on three sides are five foot and ten foot overhang above concession window. First floor structure size is 20' x 20' = 400 square feet. Overhangarea = 650Aquare feet. L1 — T D. o%E VATIN 10 PI T 0. GLAS \ \ figure 2 Example of comfort station with upper level deck. Structure located at Northview Athletic Complex in Eagan, MN First floor structure size = 575 sq. ft. Observation deck area 720 sq. ft, • 'REST RX• AS • STC•'z•eE IP is) S r\SoS.C16.L e 1 • .• ' COMFORT STATION - COST COMPARISIONS AND MENDAKOTA COST PROJECTIONS Enclosed Square Footage Canopy Square Footage Exterior Material Roof Material Shingle Heated Sibley Park Mendakota Park Mendakota Park with Overhang with Observation Deck 400 528 650 504 Masonry Masonry Asphalt Shingle Asphalt No Restroom- Total Stalls 2 Cost Range Cost per Enclosed Square Feet Cost Per Total Sq. Ft. No 4 $50,000 (Est.) $67,000 $63,000(Final) $75,000 $125 (Est.) $158 (Final) $ 48 (Est.) $ 61(Final) -$127-142 $65 - 73 528 658(deck) Masonry/wood Shingle Asphalt *NOTE: Sibley and Mendakota Building costs include construction costs, architect't fees, staff time and overhead expenses. I assume Eagan estimates also include these costs. Enclosed Square Footage Canopy Square Footage No 4 $77,000 $87,000 $145-165 $65 - 73 George Ohmann Bridle Ridge Northview Park -Eagan Park -Eagan Park -Eagan 425 1006 575 755 Exterior Material Wood Roof• Material Cedar Heated No Restroom - total stalls 4 Cost Range $70,000 $90,000 Cost Per Enclosed Sq. Ft. $165 Cost Per Total Sq. Ft. $59 - 76 260 Wood Cedar Yes 4 $90,000 $103,000 $89 $71 - 81 720 (deck) Wood Metal No 4 $85,000 $95,000 $166 $83 - 93 CITY OF MENDOTA HEIGHTS MEMO December 18, 1990 TO: Mayor, City Council and City Administrator FROM: Guy Kullander, Parks Project Manager SUBJECT: Future Expenditures for Park Improvements DISCUSSION Future park and trail improvements have three sources of funding to draw upon: the balance from Issue 1 = $806,000; Issue 2 = $700,000, and the special park fund = $325,000 for a total of $1,831,000. Development of the Mendakota Site has been estimated to cost around $800,000. Issue 2 was to be reserved for future land acquisition and development of the third ballfield site (Kensington). In addition to the above commitments several trail segments, some funded by the referendum, some not, have been identified by the Park and Recreation Commission as desirable segments in the trail system. Exact funding needs are difficult to determine until, but range from $40,000 to $200,000 (see Tables 1 and 2). Many of these segments after further review by the Parks and Recreation Commission will not be built due to cost, difficult topography, or lack of approvals from other governmental agencies. RECOMMENDATION I recommend that the Parks and Recreation Commission should prepare a needs and priority list of all unbuilt trail segments and park improvements, and identify funding source. ACTION REQUIRED No action required by Council, this is for information only. NOTE: Please see memorandum dated December 4, 1990 which was submitted at the last Council meeting. Attachments December 18, 1990 Table 1 UNFINISHED PARK IMPROVEMENTS As identified in Park Referendum Proposal, by Park and Recreation Commission, by City Council or City staff: Existing Referendum Neighborhood Parks Improvement Budget Ivy Hill Wentworth Marie Valley Civic Center Curley Park Rogers Lake Friendly Marsh Friendly Hills No additional Hood for backstop Improve Play field No additional Improve play field Amenities No additional Wildlife ammenities Outfield fence yes yes no yes $12,560 no New Community & Referendum Neighborhood Parks Hagstrom-King Victoria Highlands Sibley Park Mendakota Park (second site) Kensington (third site) Future land Dedication Improvement Budget No additional No additional Play structure Bleachers Total to finish Neighborhood Fields Restrooms Trails Total development Neighborhood Picnic Shelter Trails Active fields $24,000 19,200 $43,200 $52,800 $50,000 no $14,400 $117,200 $36,000 26,400 36,000 450,000 $548,400 Estimated Cost Build 1,500 2,000 1,500 2,000 9 5,000 1991 1991 1991 1991 2 9 Estimated Cost Build IMO $22,500 17,500 $40,000 2 1991 see below see below see below see below $800,000 1991 no need 9 9 9 9 December 18, 1990 Table 2 UNFINISHED PARK IMPROVEMENTS CONTINUED (RAILS Length Built Build Ref. Estimates Segment Miles 1990 1991 Future Budget Cost, Comment Marie: I35E to Dodd .52 yes -- yes Dodd to Delaware .68 yes -• •• yes Victoria: Lex. to Marie .93 yes •• -• yes Douglas to Celia .12 yes •• •- yes -- Celia To Hwy 13 .36 •- -• yes $30,000 $0.40,000 County & MSA Participation Victoria -Highland Park .14 yes -- -- yes Valley: Marie to Hwy 13 1.10 yes Park: Marie to Hwy 110 .51 yes Crown Pt. to Dodd .32 yes yes yes yes_ Upgraded: gravel to bit. Upgraded: gravel to bit. Upgraded: gravel to bit. Dodd Rd: Hwy 110 to McDonalds .08 yes -- -• no -• Added by Parks & Rec. Wentworth Park .37 yes .. no •• Added by Parks & Rec. Wentworth: Wachtter to Dodd .40 yes -- •- yes -• Upgraded to off-road Wachtler: Wentworth to Emerson .34 yes •• -- yes -- Upgraded to off-road Emerson to Hwy 13 .34 -- -• yes no $25,000 Off-road (county) Ivy Hill Park .20 yes •• yes Delaware: Marie to Hwy 110 .49 Hwy 110 to Huber .46 yes Huber to Copperfield .35 -• yes • $15,600 $20,000 Off-road • yes •• County: widen shoulders maybe $38,000 $60,000+ Difficult plus County approval Mendota Heights Rd. Dodd to 35E .57 yes -- no $0-9,000 MSA Participation Hwy 55 to Hwy 13 .83 yes •- no $0.13,000 MSA Participation Wagon Wheel Trail .89 - yes no $0-30,000 MSA Participation Friendly Marsh Park .50 -- -• maybe $38,000 $80,000+ Not cost effective Mendakota Park .30 yes -• $14,400 ? Build with park Dodd Rd: Wagon Wheel to South Plaza .38 - maybe •- no S15,000 Access to park CITY OF MENDOTA HEIGHTS MEMO December 4, 1990 To: Mayor, City Council and City Administrator From: Guy Kullander, Parks Project Manager Subject: 1990 Expenditures for Park Improvements DISCUSSION i; As of November 1, 1990 approximately $1,998,000.00 has been expended or committed towards park improvements. Land Purchase: Sibley $112,000 Mendakota $525,000 $637,000 $ 637,000 Overhead: Staff $196,400 Consultants $ 38,100 Architects $ 6,500 $241,000 $ 241,000 Construction: Sibley $401,400 Trails $332,000 Parks $340,400 Park Improv. $ 32,300 $ 1,106,000 $ 1,106,000 Bonding: $ 14,000 $ 1,998,000 FUNDING Funding for the above expenditures came from Issue #1 of the Referendum. To this $2.7 million can be added $98,000 of M.S.A. and County cost sharing funds, plus $6,000 from School District #197 for requested additional work resulting in a total of $2,804,000.00 that can be applied towards park improvements. Recognizing the above expenditures, the uncommitted balance for Issue #1 is as follows: Beginning Allocation $2,804,000 Expenditures 1,998,000 Uncommitted balance $ 806,000 Other park related funding sources include: Issue #2 Special Park Fund $ 700,000 325,000 $1,025,000 for a total uncommitted amount of $1,831,000 ($806,000 + $1,025,000). In the past, the City has been very cautious in expending funds from the Special Park Fund due to unknown future park needs. The Special Park Fund has been built over the years with developer cash park dedications. Future improvements to be funded from Referendum Issue #1 are: * Minor ballfield improvements in existing parks * Walking trails - approximately 6 to 9 miles during next five years (Some sections will be paid for as part of highway improvements) * 'Paths and viewing blind in Friendly Marsh Park COMPARISION OF BUDGET AND EXPENDITURES The following table compares the amounts budgeted in the referendum to actual expenditures: Upgrade improvements to existing parks Sibley Complex (Includes land) New/Existing Park Improvements Trails Kensington Mendakota: Land Improvements BUDGETED SPENT REMAINING $ 49,000 $ 36,000 $ 13,000 $498,000 $595,000 $393,000 $396,000 $598,000 $407,000 $546,000 $ 25,000 $500,000 $525,000 0 $116,000 0 $116,000 OVER BUDGET O $97,000 O $ 3,000 $191,000 $521,000 $ 2,700,000 $1,984,000 Bonding Costs: $ 14,000 $25,000 $841,000 $125,000 $1,998,000 The last two columns in the above table represent possible costs to the City in the total amount of $966,000 ($841,000 + $125,000). In' addition, construction costs at Mendakota above and beyond the $116,000 noted in the table would also be an added City cost. SUMMARY To summarize, the remaining funds and the potential future costs tally as follows: Remaining Funds Balance Issue #1 Issue #2 Special Park Fund $ 806,000 $ 700,000 $ 325,000 Total $1,831,000 Potential Future Costs Remaining Amount $ 841,000 Over Budget Amount $ 125,000 Mendakota Park Work ? Total $ 966,000 + ? Additional information on the estimated costs for developing Mendakota Park will be presented to Council this evening. ACTION REQUIRED Council should designate funding source(s) for Mendakota Park Improvements, either tonight or on December 18, 1990 when the final schematic will be on the agenda. CITY OF MENDOTA HEIGHTS MEMO December 18, 1990 TO: Mayor, City Council and City Administrator FROM: Guy Kullander, Parks Project Manager SUBJECT: Future Expenditures for Park Improvements DISCUSSION Future park and trail improvements have three sources of funding to draw upon: the balance from Issue 1 = $806,000; Issue 2 = $700,000, and the special park fund = $325,000 for a total of $1,831,000. Development of the Mendakota Site has been estimated to cost around $800,000. Issue 2 was to be reserved for future land acquisition and development of the third ballfield site (Kensington). In addition to the above commitments several trail segments, some funded by the referendum, some not, have been identified by the Park and Recreation Commission as desirable segments in the trail system. Exact funding needs are difficult to determine but range from $40,000 to $200,000 (see Tables 1 and 2). Many of these segments after further review by the Parks and Recreation Commission will not be built due to cost, difficult topography, or lack of approvals from other governmental agencies. RECOMMENDATION I recommend that the Parks and Recreation Commission should prepare a needs and priority list of all unbuilt trail segments and park improvements, and identify funding source. ACTION REQUIRED No action required by Council, this is for information only. NOTE: Please see memorandum dated December 4, 1990 which was submitted at the last Council meeting. Attachments December 18, 1990 Table 1 UNFINISHED PARK IMPROVEMENTS As identified in Park Referendum Proposal, by Park and Recreation Commission, by City Council or City staff: Existing Referendum Neighborhood Parks Improvement Budget Ivy Hill Wentworth Marie Valley Civic Center Curley Park Rogers Lake Friendly Marsh Friendly Hills No additional Hood for backstop Improve Play field No additional Improve play field Amenities No additional Wildlife ammenities Outfield fence yes yes no yes $12,560 no New Community & Referendum Neighborhood Parks Hagstrom-King Victoria Highlands Sibley Park Mendakota Park (second site) Kensington (third site) Future land Dedication Improvement Budget No additional No additional Play structure Bleachers Total to finish Neighborhood Fields Restrooms Trails Total development Neighborhood Picnic Shelter Trails Active fields $24,000 19,200 $43,200 $52,800 $50,000 no $14,400 $117,200 $36,000 26,400 36,000 450,000 $548,400 Estimated Cost Build 1,500 2,000 1,500 2,000 9 5,000 1991 1991 1991 1991 Estimated Cost Build $22,500 17,500 $4o,000 1991 see below see below see below see below $800,000 1991 no need 9 9 9 2 December 18, 1990 ,Table 2 UNFINISHED PARK IMPROVEMENTS CONTINUED TRAILS Length Built Build Ref. Estimates Segment, Miles 1990 1221 Future Budget oat Comment Marie: 135E to Dodd .52 yes - •- yes Dodd to Delaware .68 yes yes Victoria: Lex. to Marie .93 yes yes Douglas to Celia .12 yes -- yes -- Celia To Hwy 13 .36 -• •- yes $30,000 $0.40,000 County & MSA Participation Victoria•Highland Park .14 yes yes Valley: Marie to Hwy 13 1.10 yes -- -- yes -- Upgraded: gravel to bit. Park: Marie to Hwy 110 .51 yes yes Upgraded: gravel to bit. Crown Pt. to Dodd .32 yes yes •- Upgraded: gravel to bit. Dodd Rd: Hwy 110 to McDonalds .08 yes no Added by Parks & Rec. Wentworth Park .37 yes no Added by Parks & Rec. Wentworth: Wachtler to Dodd .40 yes •- -- yes -- Upgraded to off-road Wachtler: Wentworth to Emerson .34 yes •- yes •• Upgraded to off-road Emerson to Hwy 13 .34 -• yes no $25,000 Off-road (county) Ivy Hill Park .20 yes -• •- yes Delaware: Marie to Hwy 110 .49 •• Hwy 110 to Huber .46 yes Huber to Copperfield .35 •- yes $15,600 $20,000 Off-road yes •- County: widen shoulders maybe $38,000 $60,000+ Difficult plus County approval Mendota Heights Rd. Dodd to 35E .57 •- yes no $0.9,000 MSA Participation Hwy 55 to Hwy 13 .83 -- yes no $0-13,000 MSA Participation wagon Wheel Trail .89 yes no $0-30,000 MSA Participation Friendly Marsh Park .50 - maybe $38,000 $80,000+ Not cost effective Mendakota Park .30 -• yes $14,400 ? Build with park Dodd Rd: Wagon Wheel to South Plaza .38 .. maybe no $15,000 Access to park CITY OF MENDOTA HEIGHTS MEMO December 4, 1990 To: Mayor, City Council and City Administrator From: Guy Kullander, Parks Project Manager Subject: 1990 Expenditures for Park Improvements DISCUSSION As of November 1, 1990 approximately $1,998,000.00 has been expended or committed towards park improvements. Land Purchase: Sibley $112,000 Mendakota $525,000 $637,000 $ 637,000 Overhead: Staff $196,400 Consultants $ 38,100 Architects $ 6,500 $241,000 $ 241,000 Construction: Sibley $401,400 Trails $332,000 Parks $340,400 Park Improv. $ 32,300 $ 1,106,000 $ 1,106,000 Bonding: $ 14,000 $ 1,998,000 FUNDING Funding for the above expenditures came from Issue #1 of the Referendum. To this $2.7 million can be added $98,000 of M.S.A. and County cost sharing funds, plus $6,000 from School District #197 for requested additional work resulting in a total of $2,804,000.00 that can be applied towards park improvements. Recognizing the above expenditures, the uncommitted balance for Issue #1 is as follows: Beginning Allocation $2,804,000 Expenditures 1,998,000 Uncommitted balance $ 806,000 Other park related funding sources include: Issue #2 Special Park Fund $ 700,000 325,000 $1,025,000 for a total uncommitted amount of $1,831,000 ($806,000 + $1,025,000). In the past, the City has been very cautious in expending funds from the Special Park Fund due to unknown future park needs. The Special Park Fund has been built over the years with developer cash park dedications. Future improvements to be funded from Referendum Issue #1 are: * Minor ballfield improvements in existing parks * Walking trails - approximately 6 to 9 miles during next five years (Some sections will be paid for as part of highway improvements) * Paths and viewing blind in Friendly Marsh Park COMPARISION OF BUDGET AND EXPENDITURES The following table compares the amounts budgeted in the referendum to actual expenditures: Upgrade improvements to existing parks Sibley Complex (Includes land) New/Existing Park Improvements Trails Kensington BUDGETED SPENT $ 49,000 $ 36,000 $ 13,000 $498,000 $595,000 0 $393,000 $396,000 $598,000 $407,000 $546,000 $ 25,000 $525,000 0 REMAINING OVER BMGET Mendakota: Land $500,000 Improvements $116,000 0 $191,000 $521,000 0 $116,000 $ 3,000 $25,000 $ 2,700,000 $1,984,000 $841,000 $125,000 Bonding Costs: $ 14,000 $1,998,000 The last two columns in the above table represent possible costs to the City in the total amount of $966,000 ($841,000 + $125,000). In addition, construction costs at Mendakota above and beyond the $116,000 noted in the table would also be an added City cost. SUMMARY To summarize, the remaining funds and the potential future costs tally as follows: Remaining Funds Balance Issue #1 Issue #2 Special Park Fund $ 806,000 $ 700,000 $ 325,000 Total $1,831,000 Potential Future Costs Remaining Amount $ 841,000 Over Budget Amount $ 125,000 Mendakota Park Work 7 Total $ 966,000 + ? Additional information on the estimated costs for developing Mendakota Park will be presented to Council this evening. ACTION REOUIRED Council should designate funding source(s) for Mendakota Park Improvements, either tonight or on December 18, 1990 when the final schematic will be on the agenda. CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Tom Lawell, City Admini SUBJECT: Reschedule Council Meeting Date December 14, 1990 DISCUSSION Our normal Council meeting date for January happens to coincide with New Year's Day. As an official holiday, we are prohibited from meeting on that date, and therefore need to reschedule the meeting. It has been suggested by Mayor Mertensotto and Councilmember Blesener that the meeting be rescheduled to Wednesday, January 2, 1991 beginning at 7:30 P.M. ACTION REOUIRED Should the Council concur with the January 2nd date, a motion to reschedule the City Council meeting from January 1, 1991 to January 2, 1991 should be considered. MTL:kkb CITY OF MENDOTA HEIGHTS MEMO TO: Mayor, and City Council FROM: Tom Lawell, City Adminis SUBJECT: Commendation for Departing Councilmembers December 14, 1990 DISCUSSION As the last Council meeting of the year, Councilmembers Hartmann and Anderson are participating in their final meeting as part of the City Council. Service on the Council obviously consumes a considerable amount of time, and John and Burt have served the City in various capacities for many years. In recognition of their dedication to the City, the attached Resolutions of Commendation are proposed for adoption. In order to more formally recognize their service to the community, it is proposed that a special reception be held at Mendakota County Club on Wednesday, January 16, 1991. Specific details of this reception are in the process of being finalized, and additional information will be provided in early January. At the same reception, we would propose that retiring Planning Commission Chairperson also be recognized. ACTION REQUIRED In recognition of long term commitment to public service displayed by our departing Councilmembers, it is proposed that Resolution No. 90-88, "RESOLUTION COMMENDING COUNCILMEMBER JOHN HARTMANN", be adopted, followed by the adoption of Resolution No. 90-89, "RESOLUTION COMMENDING COUNCILMEMBER BURT ANDERSON". MTL:kkb e CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 90-89 RESOLUTION COMMENDING COUNCILMEMBER BURT ANDERSON WHEREAS, Burt Anderson was appointed to the Planning Commission in January, 1987, and served as Vice -Chair of the Commission for two years; and WHEREAS, when a vacancy occurred on the City Council in September of 1989, Commissioner Anderson notified the Council of his willingness to serve the community as a Councilmember; and WHEREAS, on October 17, 1989, Burt Anderson was unanimously appointed to the Council term which will expire on December 31, 1990; and WHEREAS, although his tenure on the Council was brief, he served at a time when many difficult decisions were required; and WHEREAS, Councilmember Anderson's knowledgeable participation in discussion was indicative of his personal effort to assimilate information on matters so varied and important as airport noise, tax increment financing, budgeting and park development; and WHEREAS, Councilmember Anderson's stated commitment to promoting "the best interest of the community as a whole," formed the basis for his position on matters before the Council; and WHEREAS, Burt Anderson's dedication, thoughtful deliberation on issues and sense of humor will be missed by the community, the City Council and City staff; NOW THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of Mendota Heights commends Burt Anderson for his distinguished community service; and BE IT FURTHER RESOLVED, that the Council expresses its appreciation to Councilmember Anderson for his commitment to the betterment of the community. CITY COUNCIL CITY OF MENDOTA HEIGHTS ATTEST: Charles E. Mertensotto Mayor Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 90-88 RESOLUTION COMMENDING COUNCILMEMBER JOHN HARTMANN WHEREAS, John Hartmann was first elected to the office of City Councilmember in November, 1978, and was re-elected to two subsequent four-year terms; and WHEREAS, Councilmember Hartmann's term of office will expire on December 31, 1990; and WHEREAS, in addition to his normal Council responsibilities, John served as the Council's designated representative with numerous organizations, including the Northern Dakota County Cable Communications Commission, the Association of Metropolitan Municipalities, and the Dakota County H.R.A., and was unanimously appointed Acting Mayor for 1990; and WHEREAS, as a member of a multi-community/county task force, Councilmember Hartmann dedicated much time and effort towards improving safety at Highway 13 intersections with I -35E, Victoria, Lexington and Wachtler Avenues; and WHEREAS, Councilmember Hartmann has served with distinction as an elected official of the City; and WHEREAS, John Hartmann's dedication and experience will be missed by the community, City Council and City staff; NOW THEREFORE, IT IS HEREBY RESOLVED that the City Council of the City of Mendota Heights commends John Hartmann for his long and distinguished record of public service; and BE IT FURTHER RESOLVED, that the Council expresses its appreciation to Councilmember Hartmann for unselfishly contributing countless hours to enhancing the quality of life in the community. CITY COUNCIL CITY OF MENDOTA HEIGHTS Charles E. Mertensotto Mayor ATTEST: Kathleen M. Swanson City Clerk