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1990-02-20. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA FEBRUARY 20, 1990 - 7:30 P.M. 1. Call to Order. 2. Roll Call. 3. Agenda Adoption. 4. Approval of February 6th Minutes. 5. Consent Calendar � a. Acknowledgment of the February 13th Parks and Recreation Commission Minutes. b. Acknowledgment of January Treasurer's Report. c. Acknowledgment of Correspondence from Minnesota Department of Human Rights. d. Approval to Purchase Additional Recycling Containers. e. Approval to Purchase 1 Ton Utility Truck and Hoist. f. Approval of the List of Contractors. g. Approval of the List of Claims. * h. Approval of Police Department Clerical Position End of Consent Calendar 6. Public Comments 7. Unfinished and New Business a. Furlong Addition Funding Investigation. b. After School Program Proposal from ISD #197. c. Appointments to the Parks and Recreation Commission and the Planning Commission. ** d. Zoning Ordinance Recodification. 9. Council Comments 10. Adjourn. CITY OF MENDOTA HEIGHTS MEMO February 20, 1990 TO: Mayor and City Council FROM: Tom Lawell, City Administrator SUBJECT: Add On Agenda for February 20, 1990 One item is recommended to be added to the consent calendar (*). Additional information is submitted for one item already scheduled (**). 3. Aqenda Adoption It is recommended that Council adopt the revised agenda printed on pink paper. Consent Calendar 5h. Police Department Clerical Position See attached memo. 7d. Zonina Ordinance Recodification See attached memo and information. MTL:kkb Mendota Heights Police Department Memorandum February 16, 1990 TO: Mayor and City Council City Administrator FROM: Chief of PoliceQ� (� " / SUBJECT: Police DeFartment Gleric.al Position We would like Council authority to hire a clerk/receptionist to replace Rebecca Pentel who has resigned, effective March 2, 1990. �- • When we learned that Rebecca was leaving we immediately proceeded with a search to replace her. That process is summarized in the attached note to Tom and Kevin. Our intent was, and is, to get someone on board early enough to "train in" with Rebecca before she leaves. Because we cannot interview and make our final selection until February 21, 1990, the day after the council meeting, we have a minor problem. . ., We have four excellent, well-qualified candidates. Two of them can start work immediately and the other two require two weeks notice to their present employer. If notice is required, we will have no option but to bring our person before the Council no earlier than the first meeting in March. If one of the others is selected, we would like to start her i.mmediately. In order to do that, we need the Council to trust our selection process and authorize us to make a conditional employment offer which the Council could ratify at the March meeting. This employment offer would be effective at the earliest date possible. This would give us five or six days of training time with Rebecca and the new employee. #1. Allow us to conditionally hire a clerk/receptionist contingent on Council approval at the March 6, 1990 meeting. This person could start work as soon as 2/22/90 and the Council approval would be retroactive to that date. #2. Advise us to forego any decision until Council has had an opportunity to meet the applicant, review her qualifications, and approve her appointment. - .��-�.. . We recommend that Council, in the interest of providing some training time while the present clerk/receptionist is still working, approve the conditional offer of employment. z��4�90 TO. Tom and Kevin FROM: Dennis RE: Info on Clerical. Selection Process We received 53 applications in response ia ouar advertisement. Those applications were individually reviewed and evaivated by me, �gt. Wicks, Carol Bakka and Becky Fentei. Candidates were given a numerical score, converted to a percentage. The criteria for the scoring included. EDUCATION - Credit given for post high school education and training. CLERICAL EXPERIENCE - Credit given for different degrees of e�erience (clerical, secretarial, seniar secretarial� and amount of e�erience. CC3MPUTER EXPERIENCE - Credit given for data entry, word processing, Mcintosh experience. LA.W EXPERiENCE - Credit given for e�erienee with terminalogp, lav� enforcement famil'zarity, CJIS/UCR/MINCIS experience. JUB STABILi'I`Y� and REAS4N FOR CF�t�NGE - Credit given for demonsfirated stability. The tap eleven candidates were given the opportunity to test. Two declined and nine were given clerical, typing and a brief essay test. Cierical and typing tests were scared and those scores were converted to percentages and combined w3.th the original application evaluation scares. Essay tesis were coded ta conceal identity and scared individually by me, Bakka, Pentel and Wicks. Percentage scores were added to the matru� and the top four candidates weare invited to interview between 1:Q0 and 4:00 p.m. on Wednesday, Februa.ry 21. CITY OF MENDOTA HEIGHTS MEMO February 20, 1990 TO: Mayor, City Council, City Administrator FROM: Kathleen M. Swanson City Clerk SUBJECT: Zoning Ordinance Recodification INFORMATION The current draft of the Zoning Ordinance is attached. For purposes of review, all new language is double-underlined. Some of the old language which is proposed to be deleted has been s����e�-���e�g�. In all instances where language was deleted at the direction of the Council and Planning Commission, or where language conflicted with statute or was simply outdated, the deletions are not shown in the document. NSP's Law Director, Jack Sjoholm, has submitted the new language proposed for lighting standards. This language has been incorporated into the draft as section 20.14 (was section 17.14). Tom Hart and I have reviewed his concerns. Some have been addressed in the attached draft and others will be submitted for Council and Planning Commission review at the workshop. All Zoning Ordinance amendments adopted by Council since the 1981 recodification are codified into the draft. A copy of the minutes of joint Council/Planning Commission which served as the basis for most of the other changes is attached. Uses in the B-2 District have been expanded to include the uses requested for the Duffy development. Other language updating also occurs in the remaining districts, and additions/changes recommended by Howard Dahlgren have also been made (see attached report from Howard). In addition to the changes generated at the workshop and those suggested by Howard, some new language has been proposed by staff. The most significant staff proposals occur in a new section related to comprehensive plan processing (Section 5.9), and in the section (21.5) relating to signs. The draft ordinance also includes an index, which is very basic at this time. It will be expanded and refined (corrected where necessary) prior to the public hearing process. At the present time it is very difficult to find all of the requirements for any given district. We have not attempted to rearrange the ordinance because of the enormity of the recodification process. Although the index should help resolve this problem, the most extensive and time consuming staff portion of the recodification process has been accomplished and we can begin to rearrange the document if Council so desires. DISCUSSION We have attempted to incorporate al� of �he changes discussed at the Cauncil/PZanning Commission work�hop. It is hoped that we have appropriately interpreted the intent of the Council and Commission comment�, I would be most happy to attempt ta answer any questians Council may have prior ta the next workshop. ACTION REOUTRED Council should cansider scheduling a joint warkshop with the Planning Commission, January 26, 1988 Page 1 CITY OF MENOOTA HEIGHTS I7AKOTA COUNTY, MiNNESOTA Minutes af the Join� Council/Planning Commission Meeting iield Tuesday, January 26, 1988 Pursuant ta due call and notice thereof, the joint meeting af the Mendota iieights City Council and Planning Commie�sion was held an Tuesday, January 26, 1.988, in the City Council Chambera, 750 Sauth Plaza Drive. Acting Mayor Witt called the meetirig ta order at 8:45 o'clack P.M. The fallowing m�mbers were present: Ac�ing Mayor Wit�,.Councilmembers . Blesener, Cumrnins and �iartmann. Mayor Mertensotto had advised the Counc�.�l that he wauld be unable to attend. The fallowing members .of the Planning Commission were present: Chai.r Morson, Commissioners Anderson, Burka, Duqgan, Krebsbaah, and McManigal. ,Cammisaioner Henning had natified the Cammission �hat he would be unable to attend. Also � present was City Attorney Tom iiart and Planner Nowaacd Dahlgren. . .. The Couneil and Planning Commission members agreed.to go through the issues•item by item, as outlined in the repart prepared by City Planner Howard Dahlgren. ZOIdI G ORDINANCE I5SUE5 VARIANCES The s�af� recommenda�ian for an alternative method of handling variances was approved. The first method would be . by written consent and waiver of public hearing by pr4perty owners within 10o feet of'the outer perimeter of the property., on which the variance waul.d be located. Lacking such consent, a formal public hearing wi11 be called and.all those ,; within 100 feet nc�tified by mail. The Planning Commission will hold a public hearing, and pass its recommendation to the City Council, without a hearing at the Council level.. , Plannin Commission Chair Morsan indicated his desire we do a better �ob af making sure there is a full complement of ,� i�nformation in the packet for any Planning Commission item. , The group also conourred wi�h the reaammendatian of the � City Attarney ta prepare a model "iill in tha blanks" resa2ution for approval and denial af variances. SINGLE �AMILY LOT AREA REQUIREMENT , Af�er some discussion of alternative ways oi handling .'� January 26, 1�88 Page 2 side yard sstbacks for large homes, the staEf recommendation was approved. This will change the curren� side yard �etback from 10 feet to a standard of either 10•fee� or one-half the height af the structure cantiguous �o the side yard, whichever is greater. �UILDING iEIGHTS The group rejected the recommendation of �he Cfty Attarnex to modify ordinance languaqe concerning how building height �.s determined {i.e., by�ype of roof). Current language will remain. Alsa, it was decided that house elevation should be relative to the approved grading plan far �he lot, and that building permi.� appliaatians.should include informatiori demonstrating the grade. Also, a staif recommendation was endorsed ta define "building heigh�" a� the "average grade of the f'ron� building line". . BUSINESS LOT SZZE REC)UIREMENTS �� .,�. ` � The staff recommeny�atiar} ta rais� the min�.rnum lot area requirement in the B-1; B-2, and.B-3�zones �0 20,000 square feet was approved, as was,the recommendation to reduce�the minimum size in the B-1A ulis�rict £rom 5 acres to 3 acres. ATTACIiED GARAGE AND ACC.ESSORY BUILUINGS • It was agreed nat:to speci�y whether the required garage is attached ar detached. It was fur�her agreed, that in addition to a de�ached garage, the only ather building allowed an a lot would be ane accessory structuare of 144 square feet ar less. Additional structures, or those greater than 344 square feet would be by conditional use permit. DRIVEWAY WIDTHS Current language for a 25 faat maximum width a� the �� frorit property line will be retained. S�aff was alsa . directed to require a shawing af the driveway width in building permit appl�.cation materials, and to enforce that provision oP tlle permit upon inspection. j�ON-CQt3FdRMING USE REGULATIONS ,, . The City Attorney recommended that ordinance language far non-conforming uses be changed from a value determined by ��;�3 "fair market value," �o "assessor's true and Eull value". '��� This recammendatian was endorsed. � � January 26, 1988 . Page 3 Staff was also directed to initiate proceedings for .removal of signs in the cammunity tha� are in a non- • , ���- can�orming status. Councilmember Blesener asked that staff also look into beefing up ordinance Zanguage so as to - ,preclude billboards in the community. __ � � ... .. R��TI'ONS�i�P � GA AG�; .�O�j �LEVATIO2�jS � �T�tE'� LEV�LS The staf�' recommendation was endorsed that a minimum - relationship be established of having the garage :Elaar a� ' least 1 1/2 feet abave �he street �rade a� the curb. -;� ' �eviatian� from this standard could be granted by the Public ��� -� Works Director upon a determination that a lower elevation •� would be appropriate, and if denied by the Public Works .. Direci�or could be by application for variance by the Planning � Commission and Council. ' �Q .,,,,E �1LIGNMENTS Ai,ONG STREETS AT1D O�I CUL DE SACS It was agreed that it wauld be difficult, and perhaps counter productive to adopt a definitive standard on how homes should be al�.gned along stree�s and on cul de sacs. There was a concensus that the building official shauld work with home builders�and owners�to try to encourage them �o align hames in a manner consistent with the res� af the neighborhoad. SUBDIVISION ORDI,�jANCE ��'P�,ICA`�'�4N �,'iATERIA�,S ' . � It was agreed that staff should put together a checklist oi materials that must be submitted by an applicant for subdivisian. It was also agreed that applica�ions should not be accepted for processing until all of the required materials have been submi�ted. �� �F �C_ ,�}IME�ISIONS Yt was agreed to reduce the standard cul de sac� dimension in the subdivision regulations to a 110 foot diameter with a roadway radius of 41.5 feet, including curb. F:�NA� P�.AT PROCESSING It was agreed that the regulations shauld be amended to delete the requirement for a public hearing on final piat approval, since this is already the City practice. l� F � January 26, 1988 Page 4 THROUGH TR.AFFIC It was agreed that 1an+guage should ba added ta 5,3, that minor residential street patterns withir� a eubdivision shali be conf.iqured so as to discauraga traffia on euch minor residential roadways. P1�R1S� � �� ��� Sea�ion �hraugh There was a cancensus no� to amend the eubdivisian regula�ion� �o require park baard appraval, but that a formal pal�cy should be adopted by the City that all preliminary plate will be referred to the park board for it� commen�, priar �a consideratian by the Planning Commiesion, PL,ANNED llNIT pEVELOPMENT5 F SITX CALCULATIONS � It wae agre�d tha� no more than 5 aares should be included far the purpose of density calculation in a planned unit davelopment. 5'e V__dT� CONCEPT of wa�er area transfer It was agreed �hat languaqe in the planned unit develapment ordinance should be amended to read "where the form o�f housing propased i.n a Planned Unit Development creates a more intensive residen�ial density within a� structure as indica�ed by the number of dwellings tanits per building than ttiat allawad in the underlyinq zoning, the approval of a planned urii� developmen� by the City Council shall require a 4j5's pasitive va�e. ��E-APPLICATTON CONFE$ENC� Tt was agreed that the ardinance should�be amended to provide the option fnr a pre--applica�ian canference with both the Planning Commission and Ci�.y Council. The sketch plan phase of a PUD wi11 be preserved ae an option for those doinq �.arge scale developments tha�. wil.l be carried out in stages. otherwise, ttie planned unit developmen� process will praceed� from the pre-applicat.ion conference �a the preliminary development plan. , IGi TS TO ,A PLANNED UNTT pEVELOPMENT It was agreed that the City Planner and Gity Attorney should write specific language far an amendment ta the PUD provision of the zonfng ordinance, which wauld clearly indicate that the proCess and more flexible regulations aF �he PUD process ie a poten�ial privil.ege, and nat an assumed January 2b, 1988 Page 5 right o� �.he applican�. 'I'he application review process wfll alsa be s�andardi�ed so a� to pratect the City agains� ciaims af unequal �rea�ment. CO�iDITIONAL U„� PERMITS MTNQ$ Ct�N�3ITIQNAL US,�F. ER ITS It was agreed that the provieian uee permits could be dele�ed from the handled as a variance, rather than a CU� �OCE�S for minor conditional code, with fences being conditional use. ' It was agreed �hat the public hearing for conditional uses should be held only at the Planning Commissian, but that the date for consideration by the City Cauncil could be announced a� the Planning Commission meeting. It was also agreed that the ordinance reference to the process being the same as that of the�rezoning process be deleted, since it canflicts with later provisions of how conditional use permits are to be handled. � �,'��KAARpS �0 COMMERCIAL/INDUSTRIAL �UILDING PERMI� E� VIEt� There was agreement with the recommendatian af the City Planner for adoption of standards similar to those in use by the City of Burnsville, There was al�o agreement to add a requirement for screening oi roof-top mechanical systems. j�ZISCELLANE0U5 CRTTICAT„� RE E� VIEW It was agreed to amend the ordinance to delete Planning Cammission review, since this is already the practice. Rather, CA's will be handled with staff review and Council approval. � R �ONiNG ,�Rt]CEDt7RES Zt was aqreed that a checklist for rezoning applications should be prepared. There was some difference o� opinion about whether it would be worthwhile to put together a model application to hand ou� to �he applicants. Staff will spend some more time cansidering this issue. . ��NC� REOUIREMEtJTS Tt was agreed to increase the allowable fence height fram 2 1J2 to 3 feet, This should help eliminate many i j January 26, 1988 Page 6 applicatians for variance. TRAFFSC VISIBILITY It was agreed that the City needs to do a better job of enforcing obs�ruc�ions at intersection site triangles. tiawever, �here was some difficulty in coming to a concensus an the distance fpr measuring the site triangles, and staff was directad to do�some more rasearch. • MOVEMENT OF BUILDINGS I� was agreed that the City should adopt an ardinance modeled somewhat after that in place in the City of Raseville, and as recammended by the City Planner. Permi�s for house moving.would be accampanied by a deveioper's agreement and the postinq of a per�ormance bond. The meeting was adjaurned at 10:54 P.M. K�v�n D. Fraze City Administrator ATTEST: El�ia�eE Wi Acting Mayar 0 . .: . ; �s: >, �,� 1-' � �` ���,� ��1 a, .� �"�` t � � _.....'. � \.�.: � � �,` ; 4� ;i 4 l' � �i 1 I• `, � � i . ��;. �\` r� I � � - �.\ � � . `1� 'ti � � �. � - t � \} 1 INCORPORATED CONSULTING PLANNERS LANDSCAPE ARCHITECTS 300 FIRS : AVENUE NORTH SUITE 210 � MINNEAPOLIS, MN 55401 612•339•3300 1VIEMORANDUM DATE: 22 January 1990 TO: Kathy Swanson FROM: Howard Dahlgren RE: L'ses in Business Districts, Mendota Heights Zoning Ordinance Following are some suggestions for changes in the business districts as you requested: B-1 District Add to permitted uses: Day-care centers, travel bureau and ticket office. Add to conditional uses: Motels and hotels «•here the site is contiguous to a federal or state highway. B-lA District Add to permitted uses: Day-care centers. B-2 DistricC Add to permitted uses: Day-care centers; di�a��er or launder ser-vice, interior decorating studios, furniture stores, picture framing, draper}� shop, locksmiths, and medical and dental clinic. Add to conditional uses: Minor aut� renair, c1ri��e-in bank, auto service station, and carwasfl. 13-3 Dist►-ict Add to permitted uses: t11I ]3-� permitteci uses ;��c permitted. l�UC� t0 COiICIItI()Il�ll i1SiS: ,:1Utc) SLCVIC� Static�n>, ,inci carwasl�es,. •-� Uses in Business Districts, Mendota Heights Page 2 Under conditional uses, add language to allow conditional uses in tl�e B-2 District as conditional uses in the B-3 District. These suggestions are based on examination of our general criteria for usages, permitted and conditional, in limited business, retail business, and general business districts. We have also related these uses to the Mendota Heights Ordinance to uses applied in other communities. There may be other uses and/or new uses that will evolve over time, which may be appropriate to add to these districts. However, the phrase "or uses deemed similar by the Council" can be applied to cover uses similar to those listed, but not specifically denoted. • CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA FEBRUARY 20, 1990 - 7:30 P.M. 1. Call to Order. 2. Roll Call. 3. Agenda Adoption. 4. Approval of February 6th Minutes. 5. Consent Calendar a. Acknowledgment of the February 13th Parks and Recreation Commission Minutes. b. Acknowledgment of January Treasurer's Report. c. Acknowledgment of Correspondence from Minnesota Department of Human Rights. d. Approval to Purchase Additional Recycling Containers. e. Approval to Purchase 1 Ton Utility Truck and Hoist. f. Approval of the List of Contractors. g. Approval of the List of Claims. End of Consent Calendar 6. Public Comments 7. Unfinished and New Business a. Furlong Acldition Funding Investigation. b. After School Program Proposal from ISD #197. c. Appointments to the Parks and Recreation Commission and the Planning Commission. d. Zoning Ordinance Recodification. 9. Council Comments 10. Adjourn. / �r�`�`-'z-�< <� CITY OF MENDOTA HEIGHTS MEMO February 20, 1990 TO: Mayor and City Council FROM: Tom Lawell, City Administrator SUBJECT: Add On Agenda for February 20, 1990 One item is recommended to be added to the consent calendar (*). Additional information is submitted for one item already scheduled (**). 3. Aaenda Adoption It is recommended that Council adopt the revised agenda printed on pink paper. Consent Calendar 5h. Police Department Clerical Position See attached memo. 7d. Zonina Ordinance Recodification See attached memo and information. MTL:kkb Page No. 2714 February 6 , 1990 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 6, 1990 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Anderson, Blesener, Cummins and Hartmann. AGENDA ADOPTION Councilmember Hartmann moved adoption of the agenda for the meeting. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 APPROVAL OF MINUTES Councilmember Blesener moved approval of the minutes of the January 16, 1990 regular meeting with corrections. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Councilmember Cummins moved approval of the consent calendar for the meeting along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the minutes of the January 23rd Planning Commission meeting. b. Acknowledgment of the Code Enforcement monthly report for January. c. Acknowledgment of the Police Department annual report for 1989. d. Acknowledgment of quotations received and authorization for issuance of purchase orders to Grossman Chevrolet for $14,400 for a 1990 3/4 ton four wheel drive pick- up truck and a purchase order to LaHaas Corporation for $1,892 for a plow for the Parks Department. e. Authorization to increase the mileage reimbursement rate to 26 cents per mile. Page No. 2715 February 6 , 1990 f. Authorization for the purchase of two 1990 Chevrolet Caprice squad cars from Viking Chevrolet in accordance with the Ramsey County-St. Paul joint purchasing bid, at a Cost of $25,620.28. g. Adoption of Resolution No. 90-03, "A RESOLUTION REVISING SCHEDULE OF FEES FOR ADMINISTRATIVE, ENGINEERING, BUILDING AND POLICE SERVICES." h. Approval of the permanent appointment of Kevin Batchelder as Administrative � Assistant. i. Approval of the certification of Lot 3, Block 2, South Ridge Addition as non- conservation land to allow its sale under tax forfeiture proceedings. j. Adoption of Resolution No. 90-04, "RESOLUTION DESIGNATING PRECINCT POLLING PLACES." k. Approval of the list of contractor licenses dated February 6, 1990 and attached hereto. 1. Approval of the List of Claims dated February 6, 1990 and totalling $399,755.17. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 PROCLAMATION Councilmember Hartmann moved that the week of March 4-11, 1990 be proclaimed "Volunteers of America Week." Councilmember Anderson seconded the motion. Ayes: 5 Nays: 0 COMMENDATION Mayor Mertensotto commended Police Chief Delmont on his recent presentation to the Rotary Club on the DARE program. BIKE TRAIL COMPLAINT The Council acknowledged a letter from Mike and Susan Bosivich, 1796 Trail Road, regarding construction of a bike trail on the north side of Marie Avenue between Dodd and Victoria. Council also acknowledged an associated report from Public Works Director Danielson. Page No. 2716 February 6 , 1990 Mrs. Bosivich, present for the discussion, expressed her objection to locating the trail on the north side of the street. She informed Council that besides causing the removal of pine trees, the trail construction would disrupt their sprinkler system and a retaining wall will be necessary. She stated seven houses would be affected on the north side of the street as opposed to four houses on the south side and suggested that a trail traversing the driveways would be dangerous. She pointed out that the in-place trail traverses from south to north and then back to the south. She asked that a cost study be done and expressed concern about underground cables, how long the construction will take, and what a proposed retaining wall will look like. Responding to a suggestion from Mayor Mertensotto that the Bosivichs' meet with staff, Dr. Bosivich stated that they have already met with Tom Knuth and have brought their concerns to Jim Danielson's attention and nothing has been resolved. Councilmember Anderson pointed out that the . staff inemo indicated that the City does not �- need an easement to construct the trail as proposed. If the memo is accurate, it appears that the Bosivichs' have undertaken to have part of their sprinkler system put into the City's boulevard. Mrs. Bosivich responded that her abstract shows no easement along Marie. Councilmember Anderson stated that there is a park on the north side of Marie and if the path were built on the south side, children would have to cross two streets to get to the park. Councilmember Blesener pointed out that the trail is already in place on the north side from Victoria Avenue to the I-35E bridge. Mr. A1 Anderson, 721 Marie, expressed concern over safety. He felt that if children cross the street (to get from one trail section to another) an accident will be inevitable. � Page No. 2717 February 6 , 1990 Councilmember Anderson responded that it makes no sense to have the trail cross back and forth, but in this area the north trail lines up with Valley Park. He pointed out that when the referendum was approved it was clearly manifest that was where the trail would be. Councilmember Blesener stated that the concerns expressed by the Bosivichs' and Mr. Anderson are issues Council will have to deal with in countless areas of the City. The City will have to remove trees and sprinkler systems and change property contours all over the City. Dr. Bosivich asked if the City will ascertain that the existing quality of the yards will be maintained. He informed Council that when the sewer was installed he had to replace his sod even though the City had said it would do the replacement. Mrs. Bosivich asked who will be responsible if someone is injured on the trail by someone backing out of a driveway. Councilmember Anderson responded that the liability in any incident depends on all of the circumstances involved at the time. It was pointed out by Councilmember Blesener that the trail will loop down to the I-35E underpass which is already in place. She stated that the trail is in place on the ort side of Marie from Lexington to Victoria. Councilmember Cummins felt that staff should be given direction that the trail should be constructed on the north side of Marie and beyond that point, it would be well for staff to meet with the Bosivichs to address their concerns. Mayor Mertensotto agreed, stating that if there are things that can be done to mitigate what the residents consider problem areas, staff will try to do so. Councilmember Blesener suggested that staff spend more time with the residents to discuss the retaining wall and aesthetics. Public Works Director Danielson responded that the wall was included so that the City would not have to go onto the Bosivich property. The City could instead � their property if this is the Bosivichs' preference. � J� Page No. 2718 February 6 , 1990 It was Council consensus that the trail be constructed on the north side of the street and that engineering staff should contact Dr. & Mrs. Bosivich and report back to Council. CASE NO. 89-40, FRYE Mayor Mertensotto opened the meeting for the purpose of a public hearing on an application from Mr. & Mrs. Richard Frye for a critical area variance. It was noted that the applicants have requested that the hearing be continued so that their revised plans can be reviewed by the Planning Commission on February 28th. Mayor Mertensotto asked for questions and comments from the audience. There being no questions or comments, Councilmember Blesener moved that the hearing be continued to March 6th at 8:00 P.M. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 HEARING - CASE NO. Mayor Mertensotto opened the meeting for the 89-25, DODGE NATURE purpose of a public hearing on an application CENTER from the Dodge Nature Center for a conditional Use Permit for Planned Unit Development for construction of a visitors' center. Council acknowledged copies of letters from Mr. & Mrs. , Hodapp and Mr. and Mrs. Rein, property owners on Dodge Lane. Mr. Jim Malkowski, Executive Director of the Nature Center, gave the Council and audience a history of Dodge Nature Center and an overview of the $1.5 million visitors' center proposed to be constructed on 155 acres of Dodge Nature Center property south of T.H. 110 and east of Delaware. He explained that the Nature Center is involved in a capital funding program so that there will be no debt on the facility, which will include a 125 seat auditorium, exhibit rooms and classrooms. He informed Council that the only problem he has encountered is that of access - they would like access to be directly from Highway 110 but Mn/DOT has not granted access. The alternate would be to provide access from Dodge Lane, but the property owners on Dodge Lane object to its use as an access. Mr. Malkowski acknowledged that the last five months have been devoted to economics for the Page No. 2719 February 6 , 1990 project, so he has not done much to contact Mn/DOT to find a more acceptable access. Councilmember Blesener asked whether the facility could be located somewhere else on the property so that better access might be possible - access from Huber Drive, perhaps. Mr. Malkowski responded that the nature center has considered several possible locations but that the proposed site was selected for multiple eco system access. Councilmember Anderson stated that he recalls that the Planning Commission also recommended scaling down the parking from 125 car parking since much of the traffic to the site will be bus traffic and most of the activity will be during the week. He also stated that it seemed clear to him that the City staff has indicated that Mn/DOT flatly refused access from Highway 110. He felt that the full Planning Commission liked that concept but that access was a problem, and that as a Planning Commission member at the time of the discussion on this issue, he did not rule out Dodge Lane as an access if it is the only viable access. He felt that the Dodge proposal is a tremendous concept and perhaps Council could approve the conditional use permit, making it part of the approving resolution that Dodge Nature Center must make every effort at getting access other than Dodge Lane. He felt that if Dodge Lane becomes an absolute last resort, the Center should be allowed to use it. Mr. Malkowski stated that he felt such action would be excellent - it would greatly benefit Dodge Nature Center in its efforts to get contributions for the project. Councilmember Blesener pointed out that Mn/DOT's position has been that if there is any other possible access they will not allow access from Highway 110. Councilmember Cummins stated that he would like to see the access issue resolved before Dodge brings the request back to Council. He felt that it would be unfair to the Dodge contributors for Council to approve anything before the access issue is resolved. Page No. 2720 February 6 , 1990 Mr. Malkowski stated that the Dodge Nature Center has Highway 110 access to a farmstead located on the property but the Center was trying to avoid using this access because it would have to build a parking area on top of a hill. Councilmember Blesener pointed out that Mr. Malkowski's earlier comments indicated that the facility would be family-oriented and as such will in fact get considerable vehicular activity. She questioned the wisdom of reducing parking from 125 spaces to 50 spaces. She felt that at the very least, Dodge should make arrangements for overflow parking on the church property. Mayor Mertensotto asked whether it would be possible for Mn/DOT to build a service lane along the highway to provide access. Mr. Malkowski responded that he would be happy to look at all alternatives. Councilmember Cummins moved that the hearing be continued to April 3rd at 8:00 P.M. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 HEARING -- WAGON WHEEL Mayor Mertensotto opened the meeting for TRAIL (IMP. 88-7) the purpose of a continued hearing on proposed Wagon Wheel Trail improvements. Council acknowledged a report from Engineer Klayton Eckles. Engineer Eckles gave a history of the proposed project and informed the audience that at the last hearing two major issues were raised. These issues are the alignment of the road through the area between Lexington and I-35E, and options for funding assistance in the form of deferments for large properties. With respect to the realignment, engineering staff surveyed the area and has prepared drawings, which Mr. Eckles reviewed for Council and the audience. He pointed out that the roadway can be installed without the need for taking any frontage from the properties west of 35E. Staff feels that the project is still feasible technically and financially. Mr. Eckles stated that the City Attorney has submitted his opinion on the legal aspects of Page No. 2721 February 6 , 1990 deferring portions of assessments. Staff had hoped it might be possible to alleviate the higher costs to owners of larger properties. The City Attorney has found that the City would not be advised to make partial deferments. Mayor Mertensotto asked for questions and comments from the audience. Mr. A1 Wisdom, 881 Wagon Wheel Trail, suggested that there is a third problem -- everyone on Wagon Wheel opposes the project. Mayor Mertensotto responded that at the earlier hearing one resident expressed his support for the project. Mr. Jerry Nelson stated that he has lived on Wagon Wheel since 1961. Some time ago he had a lot adjacent to his property and was assessed for overflow on one side and catch basins on the other side. He stated that at that time he was promised he would never be again assessed and there would never be curb and gutter. Mayor Mertensotto responded that one City Council cannot bind its successors to a course of action. Mr. George Linafelter, 810 Wagon Wheel, stated that when he built his home, he paid less for his house payment, insurance and taxes combined than he now pays for taxes alone. If the project is approved, two-thirds of his housing cost will be assessments. He suggested that the project will only benefit realtors and that property owners will be forced out of their homes. Tim Zwirn, 809 Wagon Wheel, asked if the City has looked at elimination of the separate bike path on the north side, incorporating a bikeway into the street. He also asked Councilmember Blesener if she owns property on Alice Lane. He suggested that if this is the case, the bike path will make the Blesener property more valuable. He felt there would be a conflict of interest. Councilmember Blesener responded that her husband's company owns property on Alice Lane and that she has no conflict of interest. She Page No. 2722 February 6 , 1990 stated that the improvement on Wagon Wheel has no bearing on this property. Scott Miller, 1021 Wagon Wheel, informed Council that the neighborhood has many problems with the project. A recent appraisal of his home indicated that the neighborhood suffers from economic obsolescence due to airport and freeway noise. The residents do not feel that project would benefit them at all. Mr. Paul Clemens, 850 Wagon Wheel, asked how long the project has been contemplated. Public Works Director Danielson responded that Wagon Wheel has been designated as an MSA road for at least 10 years. Mayor Mertensotto stated that Council has known for many years that Wagon Wheel would be turned back by the County and that a trail system has always been contemplated for Wagon Wheel. Dick Bebel, 1011 Wagon Wheel, stated that at the last meeting there was much discussion with respect to the common good of the community. He failed to see that the project has anything to do with the common good. It is one mile long and all but one property owner opposes the project. Council feels Wagon Wheel is unsafe because it winds through the lakes; the neighborhood feels this is what makes it safer. The City wants to widen the street and there is a speed problem now - the only thing that holds the speeds down is the curves in the road. With respect to costs, he stated that all of the neighbors feel the proposed project would cost too much, especially considering that both a school issue and park issue have recently been approved.� Mrs. Schadegg, 810 Wagon Wheel, stated that she has small children, and that the speed problem is not what she is concerned about. She likes the physical separation from the road that the ditch provides. She asked Councilmember Blesener how she could say she receives no benefit when her property has direct access to the trail and the Alice Lane property has access only to Wagon Wheel. The Wagon Wheel residents are proposed to be assessed and are not selling their properties. Ayes: 5 Nays: 0 Page No. 2723 February 6 , 1990 Councilmember Blesener again responded that she has no conflict, and if some of the residents feel property she owns in the area will benefit, how can they maintain that their properties do not benefit. The owner of 2250 South Lexington asked how much of her property would be taken for the project and where the trail would be located on Lexington. Engineer Eckles responded that the project would take about 10 feet of width at the widest point and would taper to nothing, an area of approximately 10 by 150 feet. He informed the resident that the County has a trunk bike trail along Lexington. Mayor Mertensotto informed the audience that Council had continued the hearing to see what kind of deferred assessment policy it could make and how much right-of-way was needed. Treasurer Shaughnessy informed Council that the City could cap assessments at 100 feet of width, which would help the owners of the larger parcels. This would, however, set a precedent different from the street rehabilitation policy. There being no further Councilmember Hartmann be closed. Councilmember Anderson questions or comments, moved that the hearing seconded the motion. Councilmember Blesener stated that Council must take action for the good of the City. There would never be a project undertaken if the property owners could vote it down. Council should also consider that the overlay on Wagon Wheel has a life expectancy of 5 to 7 years. If improvements must be made at that time, the overlay costs alone would be as much as the entire proposed project would be now because of MSA funding availability. With respect to the issue of speed, she stated that a driver must come to a stop when someone is walking on the street and there is oncoming traffic. Mayor Mertensotto stated that surface now is the best it has moved to the area in 1959. He that Councilmember Blesener's Wagon Wheel's been since he further stated comments that Page No. 2724 February 6 , 1990 overlay costs in 5 to 7 years would be the same as the total project cost now is hard to believe. He pointed out that the City is trying to put in a trail system and there is no funding in the referendum for the Wagon Wheel section. Councilmember Cummins pointed out that MSA funding will still be available in the future. Councilmember Anderson stated that Council recently considered the Furlong issue and people from that neighborhood have said that the City should have installed a sewer system years ago over their objections. Upgrading Wagon Wheel 5 to 7 years ago will cost much more than today. He felt that the proposed improvement would benefit the properties. Councilmember Cummins stated that Council has talked about having to weigh the community good versus the immediate neighborhood needs, and that the neighborhood has persuaded him that the immediate long term needs of the , community should take second place to the neighborhood in 1990. He did not think the community has a big stake in doing the project this year, and that in 3, 5 or 7 years there will be a trail and the street will be rebuilt. Councilmember Blesener moved to order staff to begin preparation of plans and specifications for the Wagon Wheel Trail improvement project. Councilmember Anderson seconded the motian. Ayes: 2 Nays: 3 Mertensotto Hartmann Cummins RECESS Mayor Mertensotto called a recess at 9:40. The meeting was reconvened at 9:55 P.M. HEARING, CASE NO. Mayor Mertensotto called the meeting to order 90-02, KOEPKE for the purpose of a public hearing on an application from Dr. Thomas Koepke for a conditional use permit for an addition to the Mendota Heights Animal Hospital. Dr. Koepke reviewed plans for the proposed addition for the Council and audience. He informed Council that the exterior will be all brick to match the original building and he will work with City Engineering to place the - driveway wherever the engineering staff feels Ayes: 5 Nays : 0 - Page No. 2725 February 6 , 1990 it should go. He stated that the addition is approximately 3,000 square feet (the original building is 3,400 square feet), and it will be used as a cat boarding facility. Heating and air conditioning will be installed, and there will be no noise problem. Mr. Frank Pattee, architect for the project, briefly explained the proposal, informing Council that the construction materials will exactly match the original building and that the existing landscaping will be continued, using mature trees. Responding to a question from Mayor Mertensotto about drainage, Dr. Koepke stated that drainage will go across Freeway Road as has been requested by City Engineering. Councilmember Hartmann pointed out that one of the Planning Commission's comments was that the driveway should be moved easterly. He felt this would create a worse problem, particularly in winter, and asked whether it is advisable to comply with this request. Mr. Pattee responded that he agrees with Councilmember Hartmann and feels that the original location is better. Councilmember Anderson pointed out that one of the Commission's concerns is over future use of the structure. He asked whether there is any marketability if it ceases to be a veterinary clinic. Dr. Koepke responded that it is a single purpose facility and that free-standing veterinary clinics are structurally unique inside. He further stated that it does not appear that there is any difficulty in selling practices just as they exist. Mayor Mertensotto asked for questions and comments from the audience. There being no Councilmember be closed. Councilmember questions or comments, Cummins moved that the hearing Blesener seconded the motion. Councilmember Cummins moved adoption of Resolution No. 90-05, "RESOLUTION APPROVING A Page No. 2726 February 6 , 1990 CONDITIONAL USE PERMIT FOR MENDOTA HEIGHTS ANIMAL HOSPITAL," the resolution condition two being amended to move the driveway as far easterly as possible subject to good engineering design. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 CASE NO. 90-01, Mr. Bruce Posthumus, 540 W. Annapolis, was POSTHUMUS present to request approval of a 28.1 foot front yard setback variance to allow conversion of his existing attached flat- roofed garage to living space and construction of a second story on the garage. The garage is 1.9 feet from the front property line. Responding to a question from Councilmember Blesener on neighborhood setbacks, Mr. Posthumus stated that most of the homes are centrally located on the lots but his home is located in the southwest corner of the lot. Councilmember Blesener expressed concern over compatibility with the neighborhood. Mr. Posthumus showed Council pictures of the home and stated that he is trying to improve the appearance of the house - the flat roof on the garage is not very appealing. He informed Council that he has the approval of the four property owners on the south side of Fremont and the owner of the lot to the west of his house. He stated that it was agreed at the Planning Commission that the City would contact the property owner to the east. Mayor Mertensotto informed Council that he has spoken to the owners of this property and been informed that they are moving out of state and do not plan to attend this evening's meeting. Councilmember Cummins moved to approve a 28.1 foot front yard setback variance for 540 West Annapolis subject to the condition that the structure being converted be used for residential purposes only. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 GARRON FEASIBILITY Council acknowledged a feasibility report update for proposed improvements to serve the Garron Corporation site located north of Acacia Cemetery. Engineer Eckles reviewed the report for Council, indicating that only Page No. 2727 February 6 , 1990 changes to the report originally prepared five years ago are cost updating and assessment policy change recommendations.. The original report envisioned that all assessments be funded by tax increment monies except the assessment applicable to the Garron site. Staff, however, is of the opinion that it would be more appropriate to assess some of the costs to the other affected property owners and recommends that TIF be used only for dedicated cemetery land and private land that receives little benefit. Councilmember Blesener stated that Council does not want to order in a project until it knows the developer's plans. Mr. Steve Gage, representing Garron, suggested that Council could conduct the public hearing and approve the project subject to a start of the development - no funds would be expended nor would the project be started until his firm has development plans ready to go. Responding to a question from Mayor Mertensotto, he informed Council that his firm has already submitted a feasibility escrow as is required. Public Works Director Danielson informed Council that although plans and specifications were ordered five years ago, they were not prepared. Council could order the project after public hearing, but staff would not begin work on project design until a development proposal has been submitted by the developer and approved by Council. With respect to the proposed change in assessment policy, Mr. Eckles informed Council that the policy proposed five years ago may have been recommend in order to expedite the project. There have been changes in the area, and the non-dedicated cemetery land will receive benefit and other properties will be made more desirable. All City utilities will be extended to the two or three private parcels at the corner of Pilot Knob and Acacia. Mayor Mertensotto asked whether the cemetery will hook up to the water system. He felt that if they are going to use a public facility they should be assessed. � Page No. 2728 February 6 , 1990 Administrator Lawell responded that the City can negotiate an assessment with the cemetery representatives. Mayor Mertensotto suggested that if the representatives object to an assessment, a hook-up charge could be required at such time as connection to the utilities is made. Councilmember Blesener moved adoption of Resolution No. 90-06, "RESOLUTION ACCEPTING ENGINEER'S REPORT AND CALLING FOR HEARING ON PROPOSED SANITARY SEWER, WATER, STORM SEWER, AND STREET IMPROVEMENTS TO SERVE THE GARRON PROPERTY, (IMPROVEMENT NO. 84, PROJECT NO. 2)," the hearing to be held on April 3rd. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 MSA STREETS Council acknowledged and discussed a report from Engineer Eckles regarding additional MSA street designation. Councilmember Cummins felt that the difficulty of the Wagon Wheel issue demonstrated a shortcoming in the City's process in designating MSA streets without hearings. Mayor Mertensotto agreed that Council needs to be more sensitive in the planning process for improving MSA streets and should involve the residents before spending considerable staff time. Councilmember Hartmann asked whether an improvement can be done in conjunction with the County as part of a turnback - the County doing the equivalent of an overlay and the City, using MSA funding, provide for increased street width and other improvements. Public Works Director Danielson responded that Wagon Wheel was a County road and the County had no interest in upgrading it. The City could have used MSA to pay its 45% of the upgrading cost if the County had been interested. Councilmember Blesener agreed with Councilmember Hartmann's comments, stating that the same issue will come up if Victoria is designated MSA. She felt that if Council insists that there be a much improved overlay and that the street be in good condition Page No. 2729 February 6 , 1990 before the City accepts a turn-back, the City could use MSA contributions to do the remainder of the upgrading at the same time. Public Works Director Danielson was directed to discuss this potential with the County. Councilmember Cummins felt that some of the suggested streets do not seem suitable for widening to 44 feet, such as Decorah and Emerson. Councilmember Blesener suggested that perhaps Council should consider the purposes of having MSA roads and why the City receives the funds. There are certain streets in the City that need special attention because of the traffic loads they carry. Councilmember Anderson pointed out that other than having to meet MSA standards, MSA designation is not a negative. He asked whether Council could designate the recommended streets as MSA and then reassess the designation at a later time, dropping the designation if it is deemed appropriate. Public Works Director Danielson responded that this can and has been done in the past, but only for good reason. The City begins drawing MSA money when a street is so designated: if a designation is changed, the state looks at whether the City has drawn any money from its funds. Engineer Eckles informed Council that it does not have to designate the total mileage this evening, but suggested that Council select for designation now one of the streets which might be easy to justify and look at the other possibilities next year. Council discussed the possibility of designating the Wachtler/Wentworth and Lexington Avenue sections. After further discussion, staff was directed to report back with a different recommendation and justify why the recommended streets should be designated MSA. CITY ACQUIRED PROPERTY Council acknowledged a report from Engineer Eckles regarding the status of City acquired properties. In his report, he had informed Page No. 2730 February 6 , 1990 Council that Mr. Bill Otting had asked for an extension of time to April 1st for site restoration at 2141 Highway 55 because of the frozen ground conditions. Mr. Mark Goldberg has asked for an extension to March 1st for the moving of the house at 1805 Delaware. He also informed Council that a bid of $500 has been received from Mr. John Winzig for the purchase of the house located at 2143 Highway 55. Mr. Winzig, present for the discussion, stated that he would like to purchase the house and move it to a lot he owns in Eagan. He stated that he will meet all of the terms and conditions contained in the house moving agreement executed by the other individuals who have purchased houses from the City. He informed Council that he will submit a$500 cashiers check and $1,000 escrow, that he will hire a professional mover to move the house and that he will fill in the foundation as is required. Councilmember Blesener moved to accept the offer of $500 from Mr. John Winzig for the purchase of the house located at 2143 Highway 55 subject to his execution of a definitive agreement with the City as prepared by the City Attorney. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 Councilmember Hartmann moved to extend to March 1st the agreement with Mark Goldberg for the moving of the house at 1805 Delaware Avenue and to extend to May 1st the agreements with Mr. Goldberg and Mr. Otting as to site restoration, with the condition that the foundations be fenced during the time intervening between the moving of the houses and the filling of the foundations. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 REVENUE BONDS Council acknowledged a memo from Treasurer Shaughnessy regarding a request from Lexington Heights Associates for refinancing of its Mortgage Revenue Bonds. Councilmember Hartmann moved adoption of Resolution No-07, "RESOLUTION ESTABLISHING A DATE FOR A PUBLIC HEARING," calling for a Page No. 2731 February 6 , 1990 hearing on March 6th for consideration of refinancing of the Lexington Heights Apartment revenue bonds. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 APPRECIATION Councilmember Hartmann moved that Certificates CERTIFICATES of Appreciation be signed and presented to former Parks and Recreation Commissioners Bev Lachenmayer and Bill Owens in recognition of their outstanding service to the City. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 COUNCIL COMMENTS Councilmember Hartmann informed the Council that he will not be present for the February 20th meeting. ADJOURN There being no further business to come before the Council, Councilmember Hartmann moved that the meeting be adjourned. Councilmember Cummins seconded the motion. Ayes: Nays: 0 TIME OF ADJOURNMENT: 11:02 o'c1oCk P.M. Kathleen M. Swanson City Clerk ATTEST: Charles E. Mertensotto Mayor LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON FEBRUARY �6, 1990 Blacktop License J & W Asphalt General Contractors Licenses A ert Kastner & Sons, Inc. B.T.L. Construction Blue Ribbon Construction Bream Builders Enebak Construction Company Irmiter Contractors & Builders J.M.S. Equities, Inc. MN Landmark Construction North Star Services Woodmaster Foundations, Inc. Masonry Licenses Creative Concrete Gabrelcik Masonry London Brick, Inc. Northland Concrete & Ostertag Cement Simon Brothers Cement Twin Cities Concrete Masonry Co. Company Systems, Inc. Excavating Licenses Dawson, Inc. Parenteau Excavating Schulties Plumbing T.A. Schmidt & Sons Excavating Gas Piping Licenses Genz-Ryan P�u�.�ing & Heating Co. Innovative Heating & Air, Inc. Paragon Heating & A/C Twin City Furnace Co., Inc. Heating & Air Conditionin Licenses Efficient Air Control Htg. & A/C, Inc. Genz-Ryan Plumbing & Htg. Co. Innovative Heating & Air, Inc. Twin City Furnace Company Plaster License Donne y S ucco Rubbish Hauler License Mendota Heights Rubbish CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATI.ON MINUTES FEBRUARY 13, 1990 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, February 13, 1990 in the City Hall Council Chambers, 1101 Victoria Curve. Chairperson Huber called the meeting to order at 7:00 o'clock P.M. The following members were present: Damberg, Huber, Hunter, Katz, Kleinglass, Lundeen and Spicer. Planning Commission members present were: Dreelan, Tilsen, Dwyer and Krebsbach. Councilmember Blesener was �resent. Staff members present were Administrative Assistant Kevin Batchelder, Public Works Director Jim Danielson, Parks Project Manager Guy Kullander and City Administrator Tom Lawell. APPROVAL OF MINUTES AYES: 7 NAYS: 0 ELECTION OF OFFICERS AYES: 7 NAYS: 0 AYES: 7 NAYS: 0 Commissioner Damberg moved to approve the minutes of January 9, 1990. Commissioner Kleinglass seconded the motion. Chairperson Huber briefly described the offices of Chairperson and Vice Chairperson. Commissioner Damberg moved to appoint John Huber as Chairperson of the Parks and Recreation Commission. Commissioner Spicer seconded the motion. Commissioner Commissioner Chair. Commissioner Spicer moved to ap�oint Katz for the position of Vice Damberg seconded the motion. JOINT PARKS Parks Project Manager Kullander gave a brief & RECREATION description of Kensington Park and the COMMISSION/ Centex proposal for a park land dedication. PLANNING COM-Kensington area. Mr. Kullander briefly MISSION WORK-described Kensington Park as it was SHOP - published in the referendum brochure. KENSINGTON brochure. Mr. Kullander briefly described PARK the cost allocations for Kensington Park, for a total of $548,000. Mr. Kullander described the history of Council adopting Plan C and the Ballfield Sub-Committee and staff working with Centex to draft the park dedication that you see before you tonight. Mr. Kullander also stated that staff had released Barry Warner of Barton- Aschman to begin preliminary sketches of alternative layouts within the land dedication boundaries. Mr. Dick Putnam, of the Tandem Corporation representing Centex in the Kensington project, gave a brief description of the historical February 13, 1990 Page 2 background of Plan A, Plan B and Plan C that have �one before the City Council and the Planning Commission. Mr. Putnam stated that in April of 1989 the Plan C Sketch Plan was reviewed by the Planning Commission and the City Council as a modification of the originally approved Plan A and Plan B. Mr. Putnam discussed Plan C with the Citizen's Review Committee the result being Plan C-3. Mr. Putnam stated this was accomplished May 31, 1989 and that Plan C-3 was the basis of approval for the sketch plan and of Phase I. Mr. Putnam stated that, prior to conveying the property to the City, they want to coordinate the boundaries of the park dedication and the details of the park with the City prior to dedication. Mr. Putnam stated that we have come past Plan C-3 based on comments by staff and the Planning Commission. Mr. Putnam stated, for example, trail connections, that some buildings have been eliminated, some buildings have been moved to accommodate grading and other fine tuning has been done to the plan since approval. Chairperson Huber stated that during the open house visit the softball fields and the south field fence were looked at and determined that it is very close to I-494. Some adjustments to the parking and the softball fields had been discussed at that point. Mr. Putnam stated that the recreational building and the pool for the condominiums has parking that is very close to the park parking lots. Mr. Putnam stated that he has moved the access to the recreational building parking to the other street so they don't conflict. Mr. Putnam added that Howard Dahlgren had pointed out to him that the �arking is vacant in the winter and that the ability to overlap the parking lot is perhaps not a bad idea. Mr. Putnam stated that the developers remain o�en to what makes the most sense for parking in this area. Commissioner Katz asked about the location of the ballfields to the power lines and the closeness of the back stops. Mr. Putnam stated that the fields would be outside of the public utility easements and that Barry Warner was going to explore looking at adjustments of the softball fields. Mr. Putnam also stated that some adjustment of the hockey rink that is shown and the parking may be needed also. Commissioner Katz stated she would like to see trees instead of either. Chairman Huber stated that in addition to the power lines there is also a gas pipeline that follows through the powerline easement. Parks Project Manager Kullander stated that the grades on the pipeline are critical only at the roads and that it would need to be cased under the February 13, 1990 Page 3 streets but not lowered. Mr. Barry Warner of Barton-Aschman gave a brief presentation on some of the alternatives his office had explored on the Kensington Park dedication. Mr. Warner stated that it was important for everybody to understand the constraints involved in the Kensington Park dedication. He listed them as: 1) the powerlines; 2) the casing of the pipelines; 3) I-494 adjacent to the south boundary and 4 there are a series of natural basins to protect and that in instances of natural basins and open space, this should be expanded when possible. Mr. Warner stated that by protecting the natural basins and extending the open both the park, the neighborhood and the investment would be enhanced. He stated his office recommends passive open space and maximization of trail connection links. Mr. Warner stated that whenever any community is polled about parks needs walking trails are always the number one item and that these trails should be looped whenever possible. Mr. Warner highlighted the possible trail connections that at Kensington Park. Mr. Warner stated that in looking at this park three concepts should be prioritized: l. Looping of trails where possible. 2. Preserving of passive open space. 3. Preserving the pond edge. Mr. Warner presented conceptual sketches for the layout of Kensington Park. He presented two concepts and stated that both are almost over programming for the size of the �ark. He stated that at some point a compromise in dimensions of the facilities or a compromise in the developer/city agreement needed to be reached. Mr. Warner highlighted the details of the two concepts. Councilmember Blesener stated that two soccer fields in the north section of the park had been sold to the voters and should be placed. Commissioner Dwyer stated that the proximity of the backstop to the powerlines during electrical storms could be a potential dangerous situation in unusual weather and the he would like the health and safety issue of this investigated. Mr. Warner stated that he was not aware of any conclusive studies on this issue but that the simple matter was that you must keep the backstops away from the powerlines. He also stated some communities ground the backstops. Public Works Director Danielson stated that NSP guidelines say that the City should ground the backstops. There ensued a discussion about the placements and alignments of the softball fields. February 13, 1990 Page 4 Mr. Warner stated that the grading of fields over the pipeline is a concern. Mr. Warner stated that we could physically fit the fields, but the constraints of the pipeline and the grading are not known. Commissioner Lundeen queried are we cramming too much into the space - do we either need only two fields or do we need more space? Commissioner Krebsbach asked what are the consequences of only building two quality fields verses the three promised fields. Commissioner Spicer responded that the promised fields were based upon a need for these types of fields. Councilmember Blesener stated that we had �romised three fields to the voters and that we will provide them. She stated that if any compromise is made it should be along the lines of having two adult fields and one youth field. Mr. Putnam stated that at this point the �lans are only lines on a map. He stated that if the City tells us where it is tight that the developers would be able to work with their plans. He stated that we can be flexible with the boundaries of the �ark at this point. Mr. Putnam discussed creative ways to deal with softball field constraints. Mr. Putnam also stated that the pipeline can be buried - that four feet is the requirement. He also stated that powerline poles can be relocated for a certain expense that is not out of the question in cost. He estimated maybe $20,000 per pole. Mr. Warner asked Mr. Putnam if the western edge could be manipulated to give the softball field some breathing space. Mr. Putnam replied yes. Mr. Warner replied that any realignment of the softball fields would be moving them in the direction away from I-494 and that this movement would likely push them to the west. He stated that if we can work on the western edge we can resolve the conflict with the sizing of the ballfields. The parking access, lot and number of stalls was discussed. Also discussed was the siting of future tennis, parking and hockey rink areas. After this discussion Mr. Putnam stated that the developers are providing a 25 percent land dedication for Kensington Park. He stated that it is really the City's choice to develop what lies within the boundaries of this park. He stated that it may be redeveloped at some point in the future and that s�aces should be defined at this point for potential use changes. Chairperson Huber asked Mr. Putnam if he had any further comments. Mr. Putnam replied that if it was the City's intention to build Kensington Park during 1990 they should instruct Barry Warner's office to begin working with the alternatives and to coordinate these alternatives with the developers so that the design of the park could commence. Commissioner Tilsen stated that a fresh look should be taken February 13, 1990 Page 5 at the alignment of the softball fields, soccer fields and the parking and into the possible alterations of the design. He stated that this should not be a design simply handed to the City by the developer. Commissioner Spicer responded that this layout of Kensington Park was designed b� the Citizen's Park Review Committee over a five month process and not a park that Mr. Putnam had handed to the City. He stated that this park has been thoroughly examined by both the Citizen's Park Review Committee and the Parks Commission and has been endorsed by the City Council. Commissioner Tilsen replied that the combined use of the north and south area and the parking with the soccer, baseball and softball should be looked at further. Councilmember Blesener stated that the idea of clustering like uses together was thoroughly examined by the Citizen's Park Review Committee and that the design and the layout issues that Commissioner Tilsen is referring to have been reviewed and considered. Commissioner Spicer stated that the City doesn't have much choice in having to fully develop what we have as far as the dedication. Mr. Putnam stated that the clustering of the softball and the soccer together were good ideas. He stated that ball players and soccer uses don't go together because of the adult nature of softball and the youth nature of soccer. Often times it gets too chaotic. Mr. Warner stated that the graphics have done what they were intended to do which was to show the conceptual layout of the park. He stated that the technical aspects of the design will drive it now such as the drainage and grading. Mr. Warner stated that it is now time for the staff, the developer and the consultant to work with the constraints and the comments and the directions that were received at tonight's joint workshop and begin to work on a compromise plan that is acceptable to all parties. Chairperson Huber stated that it seemed appropriate to direct staff to work with Barton- Aschman and Putnam. Commissioner Tilsen stated that the Planning Commission will want to have guidance from the Parks and Recreation Commission about the safety and joint use issues of the park. Chairperson Huber stated that it is now time to get Barton-Aschman going. He stated that the directions they have tonight are with the softball design, the two soccer fields, the siting of future uses in the northwest corner and the parking in the northwest corner. Commissioner Hunter made a motion to direct Barton-Aschman and Barry Warner to meet with Mr. Putnam and to make sketches based on tonight's discussion for the Planning Commission meeting on February 28, 1990. Commissioner Spicer seconded the motion. AYES: 7 NAYS: 0 February 13, 1990 Page 6 Following the vote the Parks Commission reached concensus that they would meet at 7:00 o'clock P.M. before the Planning Commission on February 28, 1990. Commissioner Spicer asked Barry Warner to keep the concerns of safety and the powerlines in mind and to keep the fields away from them as much as possible. Commissioner Dwyer also wondered if another play structure down by the softball fields had been discussed or should it be discussed. Chairperson Huber thanked the Planning Commission members for attending the meeting. FRIENDLY Chairperson Huber gave an account of the HILLS TOT Friendly Hills tot lot issue that a�peared LOT at the January 16, 1990, City Council meeting. Chairperson Huber stated that a public hearing was held and approximately 35 to 40 Friendly Hills residents appeared to state their concerns with the divestment of the tot lot. He stated that all the residents who appeared were opposed to the City taking this action and that the Council had not approved clearing title and selling the land. Chairperson Huber introduced Sylvia Nelson as a representative of the Friendly Hills residents. Ms. Crisp of 2341 Apache Street stated that she was present tonight to discuss the Friendly Hills tot lot and issues regarding Friendly Hills Park also. She stated that she would like to see the City use some of the $700,000 in the second question of the referendum for replacing the tot lot equipment. She stated that the Friendly Hills residents would like to see the City spend at least $2,000 for improvements of the tot lot like Curley neighborhood is receiving in the referendum. Ms. Crisp also stated that the residents of Friendly Hills were very concerned about the issue of the picnic table on the hill at Friendly Hills Park and the trees being removed and the hill flattened. She said this was not in the Friendly Hills Park part of the referendum and that their neighborhood was seriously opposed to removing any trees in the park. She also stated that no where in the parks referendum was there money allocated for parking at the Friendly Hills parking lot. She stated that the money allocated was for landscaping of the parking lot. Chairperson Huber and Administrative Assistant Batchelder discussed the issues of the hill and the picnic shelter in the wish list that the Parks and Recreation Commission had generated for the City Council if the land was sold and proceeds were developed. The� explained that the parking lot in Friendly Hills would receive February 13, 1990 Page 7 landscaping from the referendum. Chairman Huber also explained the purpose of the second question in the referendum, the history of the Curley tot lot and the City's position on tot lots. Chairperson Huber explained that the Curley neic�hborhood was isolated from City parks and have different needs to provide �arks to kids in the neighborhood than the Friendly Hills Park does. Ms. Crisp stated that the Friendl� Hills residents did not like having their children down by the pond at Friendly Hills Park and that she felt their situation was similar to the Curley neighborhood in that the Curley neighbors did not want their kids down by Roger's Lake. Ms. Sylvia Nelson presented a proposal for $2,000 worth of enhancements to Friendly Hills tot lot. Commissioner Spicer stated that $20,000 was going into Friendly Hills Park 350 feet away from the tot lot. Ms. Nelson stated that Friendly Hills Park is too chaotic for little kids, that community groups rent that park, that there is active team play there and that the water is dangerous. She stated that her and her neighbors feel that the tot lot is a much safer place for kids to play. Ms. Nelson stated that all they are asking is for the City to put some minimal amount of equipment into Friendly Hills tot lot. She stated that they would like to see the basketball hoop replaced and a two foot strip of bituminous around the edge of the Friendly Hills tot lot. She also wondered if some of the old apparatus that is being replaced could be placed in the Friendly Hills tot lot. Chairperson Huber stated that he was reluctant to even look at the resident's �roposal because it could be construed as a promise at a later date. He stated that discussions had proceeded with the Curley neighborhood and based upon minutes of those discussions the neighborhood had adopted the idea that the City had made a promise to them. Chairperson Huber stated that the real issue here is the proximity of the play equipment which is only three hundred feet away at Friendly Hills Park. Commissioner Lundeen, in response to a question, stated that the City as a community must fulfill the parks referendum. He stated there are money and time constraints and that we must resolve referendum issues first. Commissioner Lundeen stated that it would be helpful if the Friendly Hills residents attended the open house for the purpose of reviewing what kind of equipment is going into their park. He stated the development of play equipment in Friendly Hills Park was the intent of the referendum. Commissioner Lundeen stated that he is not sure that the case for putting play February 13, 1990 Page 8 equipment in the tot lot is as strong now as it was when Friendly Hills tot lot went in. He stated that this was so because at the time the tot lot went in Friendly Hills Park had not been developed. Chairperson Huber asked the Parks Commission if there were any motions based on the citizen's request. There were no motions forth coming from the Parks Commission.� AFTER SCHOOL Ms. Sally Warring of Independent School District PROGRAM No. 197 appeared for the purpose of giving a presentation on the school district's proposal for the City to fund an after school program. Ms. Warring stated that the school district was seeking $3,000 each from Mendota Heights and West St. Paul in a cooperative adventure to provide recreational activities for children during the afternoon and evening hours during the spring and summer sessions of 1990. Commissioner Damberg asked how many children would be served by this program. Ms. Warring responded that the level of the pro�ram is not yet determined and that the demand is not quite known at this point. She stated that it was likely that about 100 children would be served in the spring session, however, the summer session has potential to be much bigger. Ms. Warring stated that in the fall after the program had run for the spring and summer sessions that they can analyze the demand and give the City a better indication of what type of commitment they are looking for in a recreational after school program. She stated that what the� are looking for at this point is simply a commitment from the City for spring and summer sessions of 1990. Commissioner Spicer moved to recommend that the City Council authorize $3,000 from the recreational contingency of the 1990 Parks Budget for the after school program through August 30, 1990 contingent upon West St. Paul also granting approval. Commissioner Katz seconded the motion. AYES: 7 NAYS: 0 VERBAL UP - Parks Project Manager Kullander gave a brief DATES presentation on the status of the trail system. He explained that the�City Council had some residents in to discuss the issue of the trail easements through their property. Mr. Kullander also presented the Commission with a package of every trail section in the City and a map explaining these trail sections. Mr. Kullander also gave the Parks Commission updates on releasing consultant work, play structure bidding, a contract bidding schedule and other referendum items. February 13, 1990 Page 9 PLANS AND Parks Project Manager Kullander stated that SPECIFICA- Barry Warner of Barton-Aschman was here tonight TIONS FOR to present almost completed sketches of HAGSTROM/ Hagstrom/King Park, Victoria Highlands Park, KING PARK & Roger's Lake Park and Friendly Hills VICTORIA landscapin�. Mr. Warner stated that the plans HIGHLANDS PK.at this point are 90 percent done and that they are at the stage of being detailed designed drawings. He stated he was here tonight to get final directions from the Parks Commission so that they can proceed on designing final drawings that they would have the City Council approve for bidding. Mr. Warner explained the improvements at Victoria Highlands Park. He discussed the parking area, the play field, the grading for the trails and the play field, the berm between the hard court and the play equi�ment and the breakdown of the contracting duties. Mr. Warner also presented the landscape plan. The Parks Commission accepted the plan. Mr. Warner discussed the Ha�strom/King �lans. He showed the Parks Commission the grading and seeding for the ball fields, the play equipment had been put in by the developer, that the hard court was put in by the develo�er in that there was adequate room to site tennis in the future if need be. The Parks Commission accepted the plan. Mr. Warner also presented the Ro�er's Lake Park plan that had been drawn. This plan basically involved landscaping of the tennis court and parking area. The Parks Commission accepted the plan. Mr. Warner showed the landscape plan for Friendly Hills Park including the details of the plantings, the locations and the drawing details for the sign layout. The Parks Commission accepted these plans. Mr. Warner discussed the cost estimates. Mr. Warner stated that the cost estimate for Victoria Highlands Park was $68,350. Parks Project Manager Kullander stated that $72,000 and an additional $12,000 for the trail had been budgeted for Victoria Highlands Park. Mr. Warner stated that the cost estimate for Hagstrom/King Park was $26,900. Mr. Kullander stated that $17,700 was�budgeted but it was his feeling that Victoria Highlands and Hagstrom/King Park would balance. Mr. Warner stated that the cost estimate for the Friendly Hills Park landscaping was $6,000. Mr. Kullander stated that $5,000 had been allocated in the referendum. Mr. Warner stated that the cost estimate was $5,200 for Roger's Lake Park and Mr. Kullander stated that $5,000 had been allocated in the referendum. Mr. Kullander also stated that the cost estimate was $900 per sign for the ten signs in the parks. Mr. Kullander stated that this money was not budgeted in the referendum. �� February 13, 1990 Page 10 Commissioner Spicer made a motion to direct Barton-Aschman to complete and finalize the plans as shown to the Parks Commission. Commissioner Lundeen seconded the motion. AYES: 7 AYES: 0 � KITTENBALL Administrative Assistant Batchelder presented PROPOSAL the kittenball proposal and the Parks Commission following a brief discussion, endorsed staff to �roceed with advertisements to analyze the interest of the community in a kittenball program. WARMING Parks Project Manager Kullander presented a HOUSE COLORS sampling of paint colors for the warming house. Commissioner Damberg was assigned the task of making a recommendation at the next Parks and Recreation Commission on the color for the warming houses. ADJOURNMENT There being no further business the Parks and Recreation Commission adjourned their meeting at 10:20 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant CITY OF MENDOTA HEIGHTS �� TREASURER'S REPORT, JANUARY, 1990 DAKOTA COUNTY STATE BANK Checking Account 5% $ Savings Account 5 1/2 C.D. Rep 6.6% Collateral - Bonds Gov't Guar. CHEROKEE STATE BANK C.D. due 3/11/89 @ 8 1/8% Savings Cert. 2/28/90 @ 8.0% Collateral - Bonds Gov't Guar. BALANCE 66,290.46 493.68 175,000.00 241,784.14 646,000.00 100,000.00 350,000.00 13,952.59 363,952.59 600,000.00 100,000.00 COLLATERAL $746,000.00 $700,000.00 Value 1/31/90 (est.) U.S. Treasury Money Mkt 2,600,000.00 (2,893,000.00) Gov't, Securities Fund 1,200,000.00 (1,712,000.00)(10.7%) TOTAL FUNDS AVAILABLE: $4,405,736.73 Funds Available 12/31/89 6,026,184.56 1/31/89 4,159,000.00 Rates, Monev Market Jan. 31 Bank 6.6% Fid 8.04% LES:kkb 2-7-90 CITY OF MENDOTA HEIGHTS MEMO February 16, 1990 TO: Mayor and City Council FROM: Tom Lawell, City Administrator SUBJECT: Acknowledge Receipt of Correspondence from Minnesota Department of Human Rights DISCUSSION On February 13, 1990, the City received a letter from the Minnesota Department of Human Rights informing us that they had received an employment discrimination complaint in reference to the City's recent city administrator recruitment process. The complaint alleges sex discrimination in that the applicant was not selected for the position. It is sug�ested that this matter be referred to our city attorney's office for the preparation of our formal response to the complaint. ACTION REQUIRED It is suggested that the City Council pass a motion acknowledging recei�t of this complaint and authorizing the city attorney�s office to prepare a formal response. MTL:kkb CITY OF MENDOTA HEIGHTS MEMO February 16, 1990 To: Mayor, City Council and City Administrator From: Kevin Batchelder, Administrative Assistant �� Subject: Purchase of Additional Recycling Containers The purpose of this memorandum is to request the authorization to purchase 1,000 additional recycling containers. niscvsszox In 1989 the City of Mendota Heights purchased recycling bins on two occasions for a total of 2,200 bins. At the time this represented enough bins for eighty-two percent (82�) of the households in Mendota Heights. (Met Council projection of 2,700 households.) Our voluntary program has now reached 2,050 participants and we are getting low in inventory to meet demand. We have also been informed by the County to expect a replacement rate of five percent (5�) annually. The city has replaced approximately 50 bins due to theft or loss. An additional 1,000 bins would allow the City to pursue its goal of increased participation in 1990. The Met Council has now projected our households at 3,100 for 1989. The additional 1,000 bins would allow us to cover every household and replacements. Our 1990 Joint Powers Agreement with Dakota County includes $10,000 for purchase of recycling containers. Rehrig-Pacific, our container vendor, has lowered the price from the originally agreed upon price. The price per container has been lowered from $5.01 to $4.30, due to a decrease in resin materials prices. 1,000 recycling containers shipping freight $4,300 850 (maximum) $5,150 The bin order has been scheduled for production, contingent on an approved purchase order, and delivery will occur around March 23, 1990. ACTION REOUIRED If Council so desires, pass a motion to approve the purchase of 700 Husky-lite recycling containers from Rehrig-Pacific Company for the cost of $5,150. CITY OF MENDOTA HEIGHTS MEMO TO: Mayor, City Council and City Administrator FROM: Tom Olund Public Works Superintendent SUBJECT: Purchase of 1 Ton Utility Truck DISCUSSION• The Utility Budget includes $19,500 for the purchase of a 1 ton Utility truck and hoist. We will use the utility box from the old truck on the new truck. The vehicle being replaced is a 1982 Chevro- let with 85,000 miles. The hoist is over 20 years old. The following quotes were received: Truck uotes Southview Chevrolet Valley Olds Pontiac GMC Arrow Pontiac GMC Jeff Belzer's Todd Chevrolet Peterson Pontiac GMC Hoist uotes LaHass Truck Utilities & Manufacturing, Inc. $13,500.00 13,981.89 14,395.00 14,442.36 14,519.00 $ 5,744.00 6,783.00 The total of the low bid for the truck and hoist is $19,244. RECOMMENDATION• I recommend that the City Council accept the low bid of Southview Chevrolet in the amount of $13,500 for the truck and the low bid of LaHass for the hoist in the amount of $5,744. ACTION REQUIRED: If Council concurs with my recommendation they should pass a motion authorizing the preparation of a purchase orders to Southview Chevrolet in the amount of $13,500 and LaHass in the amount of $5,744. TJO:dfw LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON FEBRUARY 20, 1990 General Contractors Licenses George Miller Homes Keystone Builders Midwest Fire Protection Heating & Air Conditioning Licenses R.H. Heating & Air Conditioning, Inc. Wenzel Heating & Air Conditioning Sign Erectinq License Nordquist Sign Company � � 16 Feb 19�a t ' Fri 1 i::ic AM Ternp Cher_k Number- 2 7erna. 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ScientiFic �'roducts Dav iatals Ternp Char_k Nun7ber Tern� �heck Nurnber ;�3 .:,3 Setc�n Name Pl ate :13 7uta]s �'EnT� Check Nurnber Claims List Ci P MPndata Heigi�ts Rccc.isnt Cacfe 4b � 1 -201 i2� 47 t2�?. -433�--49�.'�-�� 48 �i -4 �3td-49L�+-•�S� 49 � i -li 3+Zr0-�2Q�-c �h � 4'� tZ� 8- 4 3 35 -tb � t?i -�Z: rD Y�f3 -�4.335-tZ+Q1ih-�Z+�Z+ ��S 12�1 -4..�,u'�:�-tZ��?�-;= �Z+ 5'�^ ��] -43+Z�:�-1Z�317�-3V.� 53 Curnrnent s pa r�t s rprs P�r't� rnisc sp2ys raisc splys Pilters ether plat.e= nr �a�P O . f� Rtnc.unt 45. �Q� ^ 1 i.T4. 64 1 �tr, 6+r 14. S1h 14_ 5�2+ c�. c4 . - '24. 24 Ei.B� `� ----- <,- 61. 8� . 335. �iZ+ 3. 3� r 339_ 3L.'+ � 39. 66 � 3'7. E6 _ . 416. �T� 41 E. G1�2+ � � 16 Feb 1990 �laims L:ist '• F'ri 11 :52 AM E� F TlAndc.ta Hei g1-its 7"er:�Q f'theck Nc+rnber �:� ' Tern�+. 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Ternp Check Nurnber 59 59 State Tr•E��surer Q�:-�lT1�D __ ___. 83 9tate 7i^eascu^er iZ�l-3G15 1I8 Tc�tals Terap Check Nur�iber- 53 �--- - - ---- - -- r�heck f��.+rnber - -- t��, - - - � - — - - - — TBrnp -- t.•43 Stat.e oF Minn t2i]-4305-�:���Z�-St?� 6tZ� St�,t.c� c.f Minn >?1-43�S-�3iZ�•-3�h - - i •.�m Tr.�tals TPrn�? C:�erk Number• r�.'� Carnrner,t s misc sp2y� l�715C SPlYS rnisc splys rnisc sp]ys haci<ey goa2s 1 �ira}�er d i scoiu-r't rni sc �;�' ys . ernpl ad 4th qtr 5/chgs adr,� Feee . _ . �+cern�t r_ert exc_+rnpt cet^4 , _ ���qP 3 _` -R. � . Amcwnt ' 19. 3:., , 'i 4. r 1 _ 1 E�. E4 13. '26 , 73. 46 395. �fd _ _ _ 3`_�`i, in� . i� 837. 54 � � tl.':3�r_�^ . 8L�f3.5t3 �, . 1 S. 10 "�. ----- � �' I.�. 20 �. <� ] 60. 6� " . __._ _ 15tA. b:� c^s f]99. 4f3 ,.. _ 12S.9�Jcr �' c^� 7£?3. SIZ+ EIZ�.. LTID 1 V�. 4?��7.t ��n. �++r 16 Feb 199� Fi^i :� 1 ::1� Ft14 Ti_rnp i::heck Nurnbet� f 1 7ernp_ Check Nurnber Vendc.r Narne 61 atr�iahe�^s &Y 7c�t:a;s T�rrtp Check Nurnber �`ti+i:{� Check Number Fi? 5;= Tractor^ Supp.ly b',� Tatals Terrtp Check Nurnber Ternp Check N+.�rnber-• 63 E3 iri �a��nty Law Enfc 63 Tctals Ternp Chec�k Numi�er Te�np Check Nurnbe�^ E4 64 iwin Cit.y Saw �vc fi 4 Tatals TP.f�1(] Ch�rk Nut�rber Ternp Check Niunter^ 65 E:✓ U S :.�test Comma�nications E+S U 5 Wes�t Garnm�u,ic�tions 65 t� S i.Jest Ccnnrn�.rnicatians F..�r 1.1 S West £'ammunicatians 260 Totals TQtnp Check Nurnber• iemp C�-eck N�vnber 66 f�fi Wetifi; 1Je1 d bF WPSt Welci ss West t�fe3 d 198 Fc.}als ic:m� Check Nurnber iernF, �heck Nurntrer^ ' E.7 67 R P Whitace R Cc. 87' � Tc�tals Temp Check Number Ciaims List vi t' Mendota Heigi-�ts +yccc�unt Cc�de �1-++33�Z+-�k4 L?�-'� ID Fi iT� ��1.3i�J� l�J�"� �i 62 � 1-44�2+4 -�;�?t2i-;=� 63 R+1-433�Z+-4:31Z�-50 64 1 S-4'? 1 �Z+-061Z�-6�2+ �Z+1-421 tA-a5L?-50 Y� 1-1r,310-�71d-70 �1-4'21 �-�Z+c0-2� ElJ 01-43�iJ�I�JQ�'-J� mi -�,��s-�7s-7� 15-431Z�5-�6t2+-6� 6E� �I �ti�i�S—�J�'-J� 67 Ccunment s i�• p �- s rnisc splys 137�7.+ dues �art s Peb svc Fet+ svc Feb svc Feb svc r.abl� cable cable a � r"� G R_ Page 1 tT • ~ •�, Rmaunt 21. �Yr �. �l.��a 35. tAY+ 35. :2+0 n 19. sL� �J , 19. �O - �i'�. 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Rccc.unt Code MANUAL CHECKS:" 125Z.Z 43.00 Ramsey County Warrants 125I3 250.00 Hennepin County Warzants .Z2514 7,384.00 PERA 12515 3,222.32 SCCU 12516 475.00 Dakota Coantu Bank I2517 5,939.63 PERA 12538 12,262.14 Cormn Revenae 12519 37,753.96 Dakota County Bank Z2520 244.86 Dave OZmstead 67,574.91 G.G. $I03,I89.45 Comrnen't s PD Z/26 payroZl 2/2 payro2l dedactions 1/26 payroll 1/26 & 2/9 w/h 2/9 w/h overtime pay 2/9 � �`age 11 - �n Rrnc�ur�t 35� G14_ ,-�4 e CITY OF MENDOTA HEIGHTS �_� February 16, 19�0 To: Mayor and City Council FROM: Tom Lawe1Z, Gity �dministrator SU&7ECT: Furlong Addition Funding Investigation This agenda item is a continuation of the Furlang neiqhborhood discussion which has been ongaing for a number af,years. Several factors have converged at the present time which cantribute to the reconsideration of this �ssue at this time. Based upan direction pravided by the City Council at its January 16, 1990 meetingr staff has conducted a study and compiied informatian reZative ta the various optians and financial assistance which may now be available to the residents of the-neighborhood. It is the intent of this mema and attached suppor�ing documentation to provide an outline of the results of this study. BACKGROUNDjHIST4RY The Furlong Additian, located adjacent ta Highway 55 in the west portion of Mendota Height�, consists primarily of single family homes built in the 1950's. Qver time, additional ho�es have been constructed in the area, some as recently as 1986. The 36 properties in the area lack municipal utility service and are also heavily impacted by aircraft naise from the Minneapolis/St. Paul International Airport (MSP). In 1975 and again in 1986 municipal u�ilities were proposed for the area, but due to the remoteness of the neighborhood"and other difficulties of c�nstructian, the per lot cost of such improvements was prohibitive and the project was �wice opposed by area residents. In mid 1989, discussions b�tween the City and the neighborhood led to the realization that the lack of sanitary �ewer and water to the area was a major is�ue con�ronting the long term viabi2ity o� the neighborhood. Many of the privately owned on-site septic systems had reportediy failed and were contributing to wa�te water disposal difficultie�. Responding to these concerns, the City agreed to consider an i a case-by-case basis written requests from individual homeowners for the voluntary sale of their property to the City. These requests were to be judged predominantly on the severity of the sewer/water problems being experienced. At the request of property owners, a number of properties were targeted for inspection by the Dakota County Public Health Department. The result of these inspections confirmed the existence of on-site septic system failure and well water quality degradation, and in late 1989 the City acquired two homes in the area. At a City Council meeting held January 16, 1990 numerous residents in the area expressed concern that the Cit� acquisition of properties within Furlong would negatively affect market values of the remaining properties, and therefore the City ceased further consideration of property sale requests. At that same meeting, the City agreed to assist the neic�hborhood by conducting an investigation of potential funding sources which may help alleviate many of the problems currently being experienced in the neighborhood. DISCUSSION There exists four primar� courses of action which can be pursued by the residents within the Furlong Addition. These are summarized as follows: - 1. Do nothing. 2. Undertake repair/renovation of failed on-site systems. 3. Request extension of municipal utility service to the area. 4. Undertake efforts to sell their property to an interested and willing private or public party. The "do nothing" option, while perhaps possible for certain individual homeowners within the area, is not a viable option for the neighborhood as a whole. Depending upon the specific circumstances of each homeowner, this option may ultimately require more frequent pumping of on- site septic systems, and perhaps the use of bottled water for drinking, cooking, and perhaps bathing. Depending upon the severity of system failure, it is probable that the do nothing alternative could lead to greater involvement by the State and County Public Health Departments and perhaps the issuance of formal orders to property owners to correct the identified public health problems. The repair/renovation option would necessitate homeowners with failed systems to undertake corrective actions to restore adequate functioning of the systems. Again dependent upon specific circumstances, this option may only require corrective maintenance of existing systems, or may involve the installation of new systems and the abandonment of failed systems. The physical constraints of lot size and soil conditions could limit the viability of this option for specific parcels. The cost of undertaking this option is directly and obviously related to the extent of system deterioration experienced by each individual homeowner. As discussed in the back�round/history portion of this memo, the installation of municipal utility service into the area has been explored twice in the past. The installation of such system would alleviate the identified septic/well water concerns of the area and would serve as a permanent, low maintenance solution to the problem. Of course this solution is not without its cost as it is projected that each home would need to contribute approximately $21,000 to � $25,000. Depending upon the extent of the City Tax Increment Financing (TIF) assistance contributed to this project, per parcel homeowner cost could be proportionately reduced. Correlation between the amount of the proposed assessment and the amount of benefit afforded to the property would need to be considered in pursuing this option. Further information regarding the installation of public utilities in the area is addressed in a separate attached memo from the Civil Engineer. The fourth identified option involves the sale of properties within the Furlong Addition. As evidenced by recently received petitions and input from the neighborhood, this o�tion appears to have considerable resident support. Variations of this approach include either public or private acquisition, as well as immediate, staged, or "o�tioned" purchasing arrangements. The obvious crux to this option is funding. It is estimated that acquisition of the area properties could total approximately $4 million. The common thread which runs through the identified options is funding. Based upon this realization, the following funding source inventory was undertaken. FUNDING ALTERNATIVE SUNIMARY Over the past 30 days staff has been in contact with twelve separate agencies or entities which may prove a source of funding to implement any of the above discussed alternatives. The agencies or individuals contacted are as follows: 1. Minnesota Housing Finance Agency 2. Dakota County Housing and Redevelopment Authority 3. Minnesota Department of Trade and Economic Development 4. Metropolitan Waste Control Commission 5. Metropolitan Airports Commission 6. Dakota County Department of Public Health 7. Minnesota Pollution Control Agency 8. Minnesota Department of Health 9. Minnesota Department of Transportation 10. Federal Aviation Administration 11. Representative Arthur W. Seaberg 12. Senator Howard A. Knutson A matrix summarizing the responses received from each entity is attached to this memo for your information. The responses are further summarized below according to the program purpose. REPAIRfRENOVATION OF ON SITE SYSTEMS � The majority of programs investigated were targeted towards this type of improvement. Many of these programs are offered by the Minnesota Housing Finance Agency (MHFA) and are administered by the Dakota County Housing and Redevelopment Authority (DC HRA). These programs are in large part loan programs offered directly to applicant homeowners and offer interest rate adjustments based upon house hold income levels. Funding for a number of these MHFA programs is limited annually, however at the present time adequate allocations likely exist to fund requests received. Depending upon the types of programs pursued, an income level survey of the entire Furlong Addition may be required by MHFA. EXTENSION OF PUBLIC UTILITIES With the exception of the City administered special assessment process and TIF District, there were no other fundinc� sources available to finance sanitary sewer and water extension to the neighborhood. One of the programs offered by MHFA could assist with financing sewer/water hookup charges incurred by eligible homeowners. PROPERTY PURCHASE FUNDING Due to the significant cost of �roperty acquisition in the area, financing alternatives available to assist in this area are understandably limited. The most promising source identified is the Metropolitan Airports Commission (MAC) as part of their Federal Aviation Regulation Part 150 Program. This program is administered by the Federal Aviation Administration (FAA) and is tied to an overall noise management program being pursued by the MAC. The process related to implementing this program involves approval of the Part 150 Program by the FAA (consideration expected in April 1990), and submital of a subsequent funding application by the MAC to the FAA. It is estimated that the annual appropriation to the MAC from this program will be approximately $4 million. These funds would then be used to address noise concerns in all communities surrounding MSP based on a prioritation process undertaken by the MAC. Realistically, funding for the Furlong area would likely be ranked by the MAC as a lower priority in comparison to affected nei�hborhoods in Richfield and South Minneapolis. The MAC has indicated a willingness to discuss the needs of the Furlong Addition in order to devise a way to blend the Part 150 Program funds which may be available with City generated TIF funds to expedite property acquisition in the area, should the City wish to pursue this course of action. ACTION REQUIRED Given the many and varied funding programs identified in this report, it is unlikely that the City would want to formally approve any specific course of action at the meeting of February 20th. Should certain programs appear more promising than others, staff should be directed to further pursue those areas. It is anticipated that a number of residents from the Furlong Addition will be in attendance at the upcoming meeting to hear the results of this report and to offer their input. MTL:kkb Attachments CITY OF MENDOTA HEIGHTS MEMO January 24, 1990 TO: Mayor, City Council, City Administrator FROM: Kla�ton H. Eckles Civil Engineer SUBJECT: Utilities to serve the Furlong Area Update of 7501 and 8613 INTRODUCTION With all the problems with septic systems, wells, and air noise which have occurred in the Furlong area in recent months, Council directed Staff to examine possible.remedies. One possible solution to some of the problems in the area would be the installation of public utilities to serve the area. This option has been the topic of two previous reports in 1975 and 1986, but because of the high costs involved, the projects have always been rejected by the neighborhood. Given the recent problems, this option may now be viable. DISCUSSION The relative isolation of this nei�hborhood makes it very difficult to provide public utilities. Also the fact that it is almost completely developed makes it difficult and expensive to construct utilities. The fact that no further development is possible for larger parcels (due to the proximity of noise zone III) means any assessments can not be spread out as much, so individual assessments would be higher. Staff has reexamined the cost to serve the area with utilities and has determined that a Furlong Utility project would be approximately $830,000 for sanitary, watermain, storm sewer, and a country street. The storm sewer would simply be a trunk line to control the level of Lake Lemay. The street would be a 2" blacktop street with no curb and gutter. The above project assumes an absolute minimum level of service for streets; if Council wanted to follow the standard street design which includes curb and gutter and storm sewer, then the total cost would increase by roughly $2,500 per unit. Thus, for a utility project which included standard streets the cost would increase by about $100,000. Staff did look for other methods of serving the area that might be cheaper, but found nothing that would significantly reduce the cost. For example, Staff considered the option of using a lift station, but found that the minor savings resulting from it would be more than offset by the increased maintenance costs. Assuming there are about 40 units that could be assessed (34 single family and 6 units for the green house and Motel), the per unit cost for utilities would be approximately $21,000 ($23,500 with standard streets). Note that it could be difficult to show benefit to some parcels such as the green house, and some of the large parcels to the south. If these were left out of the calculation, the cost could go higher than $25,000 per unit. T.I.F. money could be used to assist in the construction of this project. The Council would have to determine what level of financing would be acceptable, but for comparison sake, consider the option of funding 50� of it with T.I.F. This would lower the per unit assessment to about $10,500, or about the same level as any other lot in Mendota Heights. The cost in T.I.F. to the City would be $415,000. For comparison only, this would be roughly the same as the cost of acquiring 4 homes. One factor that these numbers do not address is what the overall cost to the property owner will be. When the homeowner converts from septic and wells to the city utilities there would be substantial termination costs. The well might have to be ca�ped, the septic tanks filled, and the in-house systems refitted for city hook-up. These costs could run $4,000 to $10,000, depending on the particular situation. Of course at least some of these costs would be encountered by anybody in the City who wanted to convert to the City system. The overall obligation to the property owners would be a minimum of about $15,000, assuming T.I.F. picked up half the utility costs. This is approximately the same cost that each property owner would realize if each repaired the on-site systems individually. And of course, City utilities would be a permanent solution, and include a new street, whereas repair of individual systems would not address the overall problems. This "solution" to the Furlong dilemma addresses two of the three problems (failing septic systems, and polluted wells), but it does nothing in the way of reducing the air noise problem and the deterioration of the neighborhood because of it. So it is only a partial solution to the overall situation. This solution would have to be considered a long term or permanent solution, because assessments would be levied over a 19 year period. The installation of underground utilities commits all those involved to this as a"final" solution. If the Council wanted to proceed with such a project it could elect to do so on a 4/5ths majority. Alternatively, it could present this memo to the neighborhood and wait for the property owners to present a petition of at least 35% of those affected, then a 3/5ths vote is all that is needed. Whichever method Council chose, it is unlikely any project of this magnitude could be completed this year. More likely, it would be designed and surveyed in the next twelve months, and constructed in 1991. Staff can think of no actions which could be taken to provide temporary relief until such time as an entire utility project could be completed. ��iilului �� The Furlong area is lacking basic improvements to the properties and is suffering the affects of airport noise. A bare-bones city project to serve the area would cost $830,000. T.I.F. could be made available if the Council chose to use it. The amount allotted would be a Council decision, but if 50� of the utility cost were picked up, each property owner would be obligated to approximately $10,500 in assessments. In addition to these assessments property owners could expect hookup and conversion costs of over $5,000. ISSUES Issues before the Council are as follows: 1) Is this a solution that answers the concerns of the neighborhood and the city (do we want to allow rural streets). 2) Is this a solution that the Council and neighborhood see as permanent. 3) If such a solution were implemented, how much T.I.F. money would the City be able and willing to provide (without a full payback ever anticipated). 4) How much support would the neighborhood give for such a proj ect . RECOMMENDATION Staff has no recommendation on this matter. This memo is for informational purposes only. FURLONG2 CITY OF MENDOTA HEIGHTS 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 Sunxnary of Potential Funding Sour� Furlong Addition Improvements ---------------------------- --------------------------------- Agency Program Identification ---------------------------- --------------------------------- Minnesota Housing Local Participation Loan Finance Agency Minnesota Housing Home Rehab Loan Finance Agency Minnesota Housing Home Improvement Finance Agency Minnesota Housing $omjEnergy Finance Agency Housing and Redevelopment CDBG Rehab Loan Authority - HUD MN Department of Trade Individual Qn-Site Wastevater and Economic Development Treatment System Grant Program Metropolltan Waste Control Commission Metropolitan Airport Federal Aviation Regulation Commission (MAC) Part 150 Program Dakota County Department Public Health Nui�ance Abatement of Public Health Mlnnesota Pollution Superfund Control Agency Minnesota Department Well Testing of Health Minnesota Department Right-of-Way Acquiation of Transportation Federal Aviation Federal Aviation Regulation Administration Part 150 Program Rep. Art W. Seaberg Possible Special Legislation Senator HoWard A. Knutson Possible Special Legislation City of Mendota Heights Tax Increment Financing :es Program Purpose ------------------------ �IHome Improvements IlHealth, Safety, Energq Code Compliance and IGeneral Improvement� Energy Conservation (Noise Abatement) Home Improvements IRepair Failed On-Site !Septic Sqstems Property Acquisition or Noisa Abatement Nuisanca Abatement Toxic Waste Cleanup Well Teating Property Acquisition Property Acquisition or Noisa Abatement Possible State Funding Possible State Funding Acquisition or Utillty Extension 0 Applicant Homeowner Homeowner City and Homeowner Citq MAC County Expenditure State Expenditure State Expenditure State Expanditure State Expenditure City Expenditure Funding Type Loan Loan Loan Loan Loan Deferred Loan Grant Grant Max. Amount $15,000 9,000 15,000 15,000 5,000 15,000 15,000 4,000,000 i (annually) � 5,000 Negotiated Variable Variable 200�000 (annually) �I -------------- ----------- ------------- Income Cap Rate Max. Term -------------- ----------- ------------- $42,300 9.75X 15 8,500 7,000 3.00X 15 27,000 9.00X 15 None B.SSX 5 ,I 33,800 3.00X 15 21,150 O.00X 15 City ineligible due to citywide median household iicome limitsl Commission representative currentLy investigating options - will contact us � � MAC program awaiting FAA approval Question of Furlong priority � � Countywide Annual Budget I I Septic Waste not eligible £or Superfund site designation � � Testing Done Only at Request of MN PCA � � No Additional Property Needed on East Side oi State Highiay 55 See Item S8 - Metropolitan Airport Commission � � Not Feasible During 1990 Session Will aupport request to MAC CITY OF MENDOTA HEIGHTS MEMO February 16, 1990 To: Mayor, City Council and City Administrator From: Kevin Batchelder, Administrative Assistan � Subject: After School Program Proposal from ISD 197 DISCUSSION At the February 13, 1990 Parks and Recreation Commission, Sally Warring, Director of Community Education for ISD 197 presented a proposal requesting funding for an after school recreational program. (Please see attached proposal from School District 197) The proposal is for a pilot program that would run in the spring and summer of 1990 and provide students with recreational activities in afternoon and early evenings. Ms. Warring stated that after the pilot program is conducted the School District would be able to analyze and determine the success and demand for such a recreational program. This would enable the School District to further define the scope of the program. Please see the attached Parks and Recreation dated February 8, 1990 in which the Recreational item in the Parks Budget is discussed. The School interested in any ideas the city may have recreational activities for this program. RECOMMENDATION Commission memo Contingency line District is also on appropriate The Parks and Recreation Commission unanimously recommends that City Council authorize $3,000 from the Recreational Contingency of the 1990 Parks Budget for the After School Program through August 30, 1990, contingent upon West St. Paul also granting approval. ACTION REOIIIRED Consider the proposal for a recreational After School Program and, if Council so desires, pass a motion authorizing $3,000 from the Recreational Contingency of the 1990 Parks Budget for the After School Program proposed by ISD 197 through August 30, 1990. l• CITY OF MENDOTA"HEIGHTS MEMO February 8, 1990 To: Parks and Recreation Commissioners From: Kevin Batchelder, Administrative Assistan �La3 Subject: After School Program DISCIISSION After meetings were conducted with City officials this fall and winter, School District 197 has presented the City of Mendota Heights and the City of West St. Paul with a proposal asking for funding for an after school recreational program. (Please see attached proposal from School District 197) The proposal is for a pilot program that would run in the spring and summer of 1990 and provide students with recreational activities in afternoon and early evenings. The School District is interested in any ideas the city may have on appropriate activities for this program and in the city's interest in sponsoring this type of program. In the 1990 budget, the City reserved money in the Recreation Contigency line item for just such recreational activities as this. (Please see attached copy of 1990 Parks budget.) This item raises the issue of the future of this line item. As more and more recreational activities (such as T-ball, scheduling the use of fields, etc.) come on the agenda the City must consider the future sponsorship of these activities. This program is proposed on a trial basis and the committment of funds to sponsor it could be done contingent to its performance and a review of that performance. ACTION REOIIIRED Discuss the merits of this program, generate ideas on recreational activities for the program and make a recommendation to City Council about the use of the Recreational Contigency monies to sponsor the After School Program. � •i . .�'n����zd�en� Sc -l�io�C �is�� ici 1`�0. l97 � Se�ving V'✓est Saint Par.rl, Mendota Heights, Lr/ydale, Mendota, Sunfish ! ake and portions o` Eagan and Inve� G�ove Heryhts 1897 Oelaware Avenue - Wesi Saint Paul, Minnesota 55118 •(612) 681-2300 Independent School District 197 Community Education After School Program Proposal Background: Over the past ten years the school district, City of Eagan, City of Mendota Heights, and Ciiy of West St. Paul have individually and separately offered programs to the students of I.S.D. 197 on a sporadic basis. These offerings enjoyed a range of success depending upon the offering,, the location and the abiliiy of the students to access ihe location. Currently fihere are a handful of programs being offered during the school year and a few more being offered during the summer. A major barrier to the after school programs is transportation between schools (parents are often not home to fransport the students until after 4:30 p.m.) The parent organizations have begun to ask for more programs for youth. In addition there is a consensus with school leaders that parents want activities for youth. Many recreation programs have seen a tremendous rise in participation. This is due in part to the rise in elementary age population (get info from Earl) and part to changing parent expectation that their children should be involved in activities so they will not become involved in less positive life siyles. This fall a series of ineetings were called to discuss how we could meet the needs of the community. Representatives of the school district, and city of Mendota Heights and West St. Paul were in attendance. The following proposal is a result of these meetings. Proposal: The goal of this proposal is to provide a pilot after schooI program for spring and summer of 1990 to I.S.D. 197 students grades K-8. The program would be run through the Community Education Department and be cosponsored by the local Park and Recreation Departrnents. The sites for the program would be Pilot Knob School, Mendota School and the Communiiy Center or Moreland School (depending upon the need for gym space). These sites would correspond to the Extended Day sites and offer these students the chance to participate in the programs. Kathryn L. Haight, Chair Joseph P. Polski, Clerk Dennis P Barrett, Treasurer Bruce R. Anderson, Superintendent of Schoois "lNE ARE A MEPdBER OF AN EQUAL OP,PORTUNITY COMMUNITY" Patrice Bataglia, Director Robert M. Doffing, Director James T. Nikolai, Director Proposal -continued..... The task force identified the following types of programs: • Enrichment « Intramurai sparts + Non competitive recreational games • Community service All programs wouid be offered on a fee basis. The fee would cover the cost of �he supervisorl teacher and materials. The rnst of coordinating the program, printing and any other mis�ellaneous cost would be shared by the sponsaring agencies. Transportation would be provaided. by the district. Start up costs for the pilat program would be covered by each organiz,ation putting in $3,000 to cover the cost of a coordinator, i.nsirucEion, maferiais, brochure and postage for the three sessions: spring, and swnmer. Cooxdinafior Cw$10.00 per hour instructors Q$5-$Ip per hour Supplies, materials, admissions Printing, postage class fees expenditures $2,OOQ 4,000 1,000 3A00 $10,OQ0 *Total cost � revenue 4,p00 total $in�oao 4 000 6 Q00 'EThe startup funds from each of the organizations would caver this cost and allow for san�e distributian back to each organization at the end af the summer based upon the participation of youth at each city. R FUNCTtON Public Works DEPARTMENT I DEPT. NO. I ACTIVITY • Parks and Recreatlon 70 Maintenance PURPOSE The purpose of this department is to provide the maintenance for the City park system and to provide recreation programming. UESCRII'TION Two and one-half full-time employees are provided for all grass mowing, ballfield maintenance, warming house maintenance and all skating rink flooding and plowing, Warming houses are staffed. Recreation programs are provided through contract by outside agency. MAJOR OBJECTIVES FOR 1990 1.' To provide maintenance for 15 City parks • mow weekly • paint rinks every other year • trash pickup daily • flood rinks three times per week • drag ballfields bi-weekly � annual painting at warming houses 2. To keep four warming houses staffed during winter months. 3. To do a thorough review of recreation programs and consider alternative delivery methods. 4. To acquire land, design and construct park improvements authorized in the 1989 Park referendum. WORK MEASURES AND GOALS 1. Acres of parkland maintained. 2. No. of summer recreation activities provided. 3. No. of recreation program participants. 1987 220 5 110 1988 220 3 400 1989 YTD 220 3 400 1989 1990 ANTIC. ANTIC. 220 246 3 3 400 400 4 FORM 0-2 PARKS Personal Services Contractual Services Commodities Other Charges Capital Outlay* . TOTAL . 3/4 ton pick-up truck with plow Toro Groundsmaster ; 1987 ACTUAL 97,620 13,320 25,770 4,530 10,420 151,660 19,000 50,000 1988 AC7UAL 93,510 15,370 24,250 9,180 4,180 146,490 BUDGET 1989 BUDGET 117,990 18,250 28,550 20,150 0 184,940 1989 TO 1989 1990 6/30/89 ESTIMATE BUDGET 54, 550 117, 990 130, 370 10,400 18,250 18,600 11,660 28,550 34,600 4,140 20,150 22,350 4,080 4,080 69,000 84,830 189,020 274,920 � ? � FORM 0-3A NAME Tom Olund Terry Blum Mike Maczko Duane Toenyen Kevin Batchelder Overtime Seasonal (Maintenance) Seasonal (Recreation) Hospitalization Disability Insurance Worker's Comp. Insurance PERA FICA POSITION P.W. Superintendent Leadman Maintenace Man Maintenance Man Administrative Asst. EXISTING PERSONNEL � 1990 1989 SALARY PERCENT SALARY REQUESTED INCREASE 38,940 41,300 4% 28,100 29,220 4% 26,830 27,900 4% 13,400 23,450 30,000 32,300 800 6,000 8,660 4,920 300 4,100 2,890 + 5,100 PERCENT OF SALARY NET SALARY IN ACTIVITY THIS ACTIVITY 38.75% 16,000 100% 29,220 100% 27,900 50% 11,730 20% 6,460 800 10,500 9,010 5,280 300 4,400 3,280 5,490 TOTAL 170,040 154,170 130,370 FORM 0-4A BACK-UP DETAIL FOR CONTRACTUAL SERVtCE _X COMMODITIES _ OTNER CHARGES � (CMECK ONE) FUNCTION DEPT. DEPT. NO ACTIVITY SERVICE LEVEL Pubtic Works Park & Recreation 70 Maintenance Maintenance LtNE lTEM LINE ITEM DETAIL COST 4200 Rentais & Leases 3,200 42i 0 Te(ephane 2,OOt3 42i 1 Electric Service 4,200 Public Works Garage 2,504 Warrning Hauses 'i ,700 42i2 Gas Senrice 6,750 Pubtic 1Norks Garage • 5,750 Warming Hauses i ,000 4221 Engineering Retainer ' 1,74t} 4224 Labor Negatiatio�s 25Q 4280 Rubbish Removal 500 TOTAL 18,6p0 � • ^ r FORM 0-4B BACK-UP DETAIL FOR CONTRACTUAL SERVICE _ COMMODITIES _X OTHER CHARGES _ (CHECK ONE) , FUNCTION • DEPT. DEPT. NO ACTIVITY (SERVICE LEVEL Maintenance LINE ITEM LINE lTEM DETAIL COST 4300 Office Supplies 400 4305 Operating Supplies 6,600 4320 Gasoline & Oil 4,000 4330 Equipment Repairs & Maintenance 4,400 4331 Park Maintenance 18,000 4331-315 Sand & Fertilizer 5,000 4331-320 Warming Houses (reroof 4) 3,000 4331-321 Hockey Rink Maintenance . 1,500 4331-322 Tennis Courts (resurface 2) 7,000 4331-323 Trail Maintenance 1,500 4335 Building Maintenance 1,200 TOTAL 34,600 1^ ' a FORM O-4C BACK-UP DETAIL FOR GONTRACTUAL SERVICES � COMMQDtTlES _ OTHER CHARGES _X {CHECK ONE) FUNCTlQN DEPT. DEPT. NO ACTIVtTY SERV{CE LEVEl. Pubiic Works Park & Recreation 70 Maintenance Maintenance LINE lTEM L4NE ITEM DETAlL COST Q�400 Conferences & Schoals � 400 4404 Membership Dues 50 4410 Ctpthing Aitowance � 400 4415 Street Maintenance Materiat 1 �600 4422 Water Readings 1,300 4425-315 Public Works Garage 100 4425-47Q Hydrant Water Readings � 1�200 4490 Suridry � 600 449{} T er»ovai .� _ - --�, ;� ;0 --------- -i- t�. ' � 4500 � JRec�eatian Management Gontingency .;v=.�� ; ~=;s = u� �.` •- � 14,004 . �:� .... � .o-,=�. .r = �. �1 �.<�, . �S � .n, �c� i c..r �M"- iQTAL ' 22,$50 To: CITY OF MENDOTA HEIGHTS MEMO February 16, 1990 Mayor, City Council and City Administrator From: Kevin Batchelder, Administrative Assistant KLj3 Subject: Re-Appointment of Parks and Planning Commissioners DISCIISSION January 31 is the annual expiration date for terms of some of the Parks and Planning Commissioners. The four year terms are overlapping so not every commission term expires in any given year. This year there are three terms that have expired and Council needs to consider reappointment. The commissioners who are up for re- appointment Planning Commissioner Carolyn Dreelan, Parks Commissioner Richard Spicer and Parks Commissioner Vicki Katz. Carolyn Dreelan - Ms. Dreelan was appointed to fill the unexpired term of Burt Anderson following his appointment to the City Council. Council appointed her in December 1989 with the understanding that she be re-appointed in February when the term expired. Carolyn has expressed her desire to be re-appointed. Richard Spicer - Mr. Spicer was appointed June 20, 1989 to fill the une�ired term of Parks Commissioner Leffert. Mr. Spicer is very active in Mend-Eagan and has been a committed participant in the Parks Bond Referendum. Dick has expressed a desire to be re- appointed. Vicki Katz - Ms. Katz was appointed to the Parks Commission on February 1, 1987 and was recently appointed as Vice-Chair during the officer elections of the Parks Commission on February 13, 1990. Vicki has also been a committed participant in the recent Parks Bond Referendum and has expressed a desire to be re-appointed. ACTION REOUIRED If Council so desires, they should pass a motion re-appointing Carolyn Dreelan to the Planning Commission, Dick Spicer to the Parks and Recreation Commission and Vicki Katz to the Parks and Recreation Commission, each for another term beginning February 1, 1990. J CITY OF MEND4TA HEIGHTS COMMISSI(JN APPOII�TMENTS,�TERMS OF EXPIRATIONS PLANNING COMMISSION NAME Jerry Morson, CHAIR Sandra Krebsbach Ultan Duggan t..rGc.�ro � yt�� S1 t^{..t— �Lr..si-1 � Sharon Kall Daniel Tilsen PARKS COMMTSSION Carol Damberg Bev Lachenmayer Jahn Huber, CHATR Bill Owens Vicki Katz Dick Spicer Mike Lundeen August 1, 19$9 ADDRESS 1442 Wachtler 1832 Twin Circle 815 Haze1 Court 643 Sibley Mem. 633 Sunset Lane 1653 Victoria Rd 975 Caren Rd i253 Culligan Ln �.349 Cherry Hil.l Rd 1831 Walsh Lane 1.855 Hunter Lane 835 Park Place 1824 Twin Circle Dr APPOINTED 7-20-82 2-1-86 2-1-86 2-1-87 2-1-89 4-4-89 5-21-85 �.a-a�.-s� 1-19-88 7-1-87 2-Z-s� �-2a--s� 7-11-89 EXPIRES 1-31-91 1-31-92 1-31-92 1-31-9Q 2-31-92 1-31-91 1-31-91. 1-31-91 1-31-92 1.-31-92 . .. -- -..� (1-31-90 . `�...___. 1-31--9 Q � 1-31-92 CITY OF MENDOTA HEIGHTS MEMO TO: Mayor, City Council, City Administrator FROM: Kathleen M. Swanson City Clerk SUBJECT: Zoning Ordinance Recodification INTRODUCTION Several weeks ago Council was give of the Zoning Ordinance recodification. update Council and to ask for direction Council/Commission workshop. INFORMATION February 15, 1990 n a report on the status This is intended to with respect to a Several staff inembers met with Howard Dahlgren and Tom Hart in January to review the then-current draft. A number of revisions were subsequently made. We are waiting for proposed language from NSP for the lighting standards section of the Ordinance. Tom Hart will meet with staff on Tuesday morning, February 20th, to review his remaining concerns. He advises that his concerns are few and can quickly be incorporated into the document. The lighting standard revision can be addressed separately, if necessary, and incorporated into the draft before it goes to public hearing. Unless Mr. Hart's concerns require substantial reformatting of the document, copies of the draft will be distributed to Council on Tuesday evening. We do not expect that Council will want to discuss the document on Tuesday: it is very lengthy and includes many changes. We do, however, ask for Council direction on how to proceed. If the next step in the process is to conduct a joint meeting with the Planning Commission, we suggest that Council select a date for a workshop (and an alternate date). A report on the recodification and suggested workshop could then be given to the Planning Commission as part of its agenda for the February 28th meeting. ACTION REOUIRED No formal action is required, however we ask that Council discuss the matter and give staff direction on how to proceed. a ao- )990