The URL can be used to link to this page

1995-03-21� �r a CITY OF NIENDOTA HEIGSTS DAROTA COIINTY, MINNESOTA AGENDA March 21, 1995 - 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of March 7 Minutes 5. Consent Calendar a. Acknowledgment of the March 14 Parks and Recreation Commission Minutes. b. Approval to Nominate the Mendota Heights Fire Department for the 1995 Minnesota Fire Department Community Service Award - RESOLIITION NO. 95-15. c. Approval to Replace Police Department Vehicle. d. Approval to Award 1995 Street Sweeping Contract. e. Approval to Cooperate in the Construction of Traffic Signals at Trunk Highway 13/Pilot Knob Road Intersection. * f. Acceptance of Police Officer Contract Settlement. � g. Approval of the List of Contractors. h. Approval of the List of Claims. End of Consent Calendar 6. Public Comments 7. IIafiaished and New Business * a. Review of TMI Work Hour Request. b. Discuss T- Ball Fields at Resurrection Cemetery. c. Discuss Operation of Mendakota Park Concession Stand. d. Discuss Future Recreation Program Staffing. e. Set Future Council Workshop Dates. 8. Council Comments 9 . Ad j ourn Auxiliary aids for disabled persons ar at least 120 hours ia advaace. If a hours is received, the City of Meadota attempt to provide the sids, however, oa short aotice. Please coatact City 452-1850 with requests. e available upon request notice of less than 120 Heights will make every this may not be possible Administration at NOTE: The April 4, 1995 City Council meeting will begin at 7:00 P.M. in order to accommodate the Board of Review meeting planned for that night. Representatives from the Dakota County Assessor's Office will be present. CITY OF MENDOTA HEIGHTS - March 21, 1995 TO: Mayor and City Council FROM: Tom Lawell, City Adminis SUBJECT: Add On Agenda for Ma.rch 21 Council Meeting Additional information is being submitted for items 5f and 7a ( * ) . 3. Acrenda Adoption It is recommended that Council adopt the revised agenda printed on green paper. 5f. Acceptance of Police Officer Contract Settlement. Please see attached memo.• 7a. Review of TMI Work Hour Request. Please see revised sprinkling ban schedule. MTL:kkb � CITY OF MENDOTA HSIGHTS DAROTA COIINTY, MINNESOTA AGENDA March 21, 1995 - 7:30 P.M. 1. Call to Order - 2. Roll Call 3. Agenda Adoption 4. Approval of March 7 Minutes 5. Consent Calendar a. Acknowledgment of the March 14 Parks and Recreation Commission Minutes. b. Approval to Nominate the Mendota Heights Fire Department for the 1995 Minnesota Fire Department Community Service Award - RESOLIITION NO. 95-15. c. Approval to Replace Police Department Vehicle. d. Approval to Award 1995 Street Sweeping Contract. e. Approval to Cooperate in the Construction of Traffic Signals at Trunk Highway 13/Pilot Knob Road Intersection. f. Acceptance of Police Officer Contract Settlement. � g. Approval of the List of Contractors. h. Approval of the List of Claims. End of Consent Calendar 6. Public Comments 7. IIafinished and New Business a. Review of TMI Work Hour Request. b. Discuss T- Ball Fields at Resurrection Cemetery. c. Discuss Operation of Mendakota Park Concession Stand. d. Discuss Future Recreation Program Staffing. e. Set Future Council Workshop Dates. 8. Counail Comments 9. Adjoura Auxiliary aids for disabled persons ar at least 120 hours ia advance. If a hours is received, the City of Meadota attempt to provide the aids, however, on short notice. Please coatact City 452-1850 with requests. e available upon request notice of less thaa 120 8eights will make every this may not be possible Admiaistratioa at NOTE: The April 4, 1995 City Council meeting will begin at 7:00 P.M. in order to accommodate the Board of Review meeting planned for that night. Representatives from the Dakota County Assessor's Office will be present. CITY OF MENDOTA HEIGHTS � �� March 14, 1995 To: City Council, Planning Commission and Staff inembers From: Kevin Batchelder, Administrative Assis � Subject: Microphone Use in the City Council Chambers Recently, we have experienced some crackling noises from the microphone/audio system in the City Council chambers. In addition, we have received some criticism from home viewers about the audio quality of our live meetings. This memorandum is to report on some recent steps taken to alleviate system problems and to remind everyone of proper microphone use. The crackling noise is attributable to static discharge (as near as we can tell). We have treated the Council chambers with "StatFree Spray", a non-hazardous, water based electro-static discharge spray. We have not experienced the problem with "crackling" since. Hopefully, this will solve the problem. � In addition, the microphone audio levels have been readjusted both on a system wide basis and for each individual microphone. We have the ability to adjust the whole system should it be too loud (or quiet) or to adjust individual microphones for those of use who are soft or loud spoken. The following items are suggestions for proper microphone etiquette: 1. Make sure the microphone is turned on. Each council and staff microphone has an individual mute switch. 2. You may wish to test the microphone to see if it is functioni.ng properly. Check it by speaking into it the way you normally would - DO NOT BLOW INTO OR TAP ON THE MICROPHONE. Feel free to introduce yourself to your cablecaster (usually Rob Goldberg) before the meeting and ask hun to check the reading on your microphone, if you suspect any problems. 3. The system has been adjusted so that the proper distance is about twelve inches (12") , from the microphone. If you move too close or too far away, variations in the sound level may occur which may make it difficult for listeners to hear and for the production crew to adjust for. 4. Address the microphone properly when speaking. Find a comfortable gosition from the microphone and speak directly into it. Maintain a consistent distance from the microphone, but most important - be comfortable and relax. � 5. Speak clearly and distinctly. Position the microphone at mouth level and speak directly into the microphone. Avoid leaning back while talking or talking off to the side of the microphone for more than a few seconds. 6. Before and duri.ng the meeting, be sure to instruct all presenters or audience speakers to use either the podium microphone or other microphones available. We have a hand-held cordless microphone, a clip-on cordless microphone and a directional microphone. 7. Please invite guests to come forward and speak into the designated microphone. Guests may need special instructions to adjust the height of the podium microphone to match their height. . - Please see attached article on How to He1p Your Elected Officials Look Their Best on Television. ❑ 1�ou� ta I�elp Your Ele��ed Of ficials i�ook Tlleir �est oyt ��er�visioft by John Risk Moie and more cities are tetevis- ing cily council meetings. Appearii�g on cabte tgtevislon ior tt�e lirst time is not aiways easy tar newiy elected council members. The.(ollowing infarmation is usetiul to slia�e with your counc(I members aboul methods to took and soc�nd tl�ei� best on cable tetevislon. Clalhing: Wel) tailored, lightweight clolhing is preterred. Four to iive hours under hot Melevision lighls can be very uncomtortable in clotl�ing that does not "breathe." Avoid her- ringbons ar cneckered patterns �they tum rainbow cabrs on iV). Don' wear pure white (it aFtects the iris o( ihe camera� or pure blaek ar navy blue (tliese colors do nal stand oul against dark backgrounds}. Also avaid shiny jewelry as it causes glare Irom Ihe ligiils. Fiecommended cators are meciium blue or cl�arcoal gray suits. 8olids look belter than pinst�Ipes. Pale bius ur tan shirts iook good, as do colored ties wilh canservative patiems. Vltamen appea� best in a canserva- live dress or business suit. Pastel cotored scar#s atso work weil tor adding calor to women's apparel and should be neatly tucked into a Jacket to no# took taa busy about the face. Let everybody know Ihat television makes peopte (oak 10-15 pounds heavter. This should nat be an excuse ta enro0 in Weightwatchers; simpty be aware of how hair stytes, clolh(ng� and make-up can be used to improve a person's image. Posture: In television much oi the message is non-verbal body !an- guage. Da not rack in ycsur chair. When speaking or listening� lean (ar- watd to show inierest and invoive- ment. Except for witd waving, ar tap- ping a pencil� hand gestures are cons#ructive, They laok natu�ai and illustrate a person's speech. Don't be a(rafid to be anirnated ar�d vivacio��s. Eyes: The audience wil) uncons- ctously be sludying your eyes in seaTch of confidence, credibiGty a��d enlhusiasm.lbu should have direcl eye confact with the person to wt�om you are addressin�. This will make you appea inlerested and attentive. Pliolasens�tive eye glasses stiouid be avoided as television ligl�ting makes ihem appear dark, h'rding a persan's eyes. Speech: Speak clear{y �nd dis- tinctiy. Mumbled'speech is accentu- ated by televisidn. In order to da Iheir �obs, microphones must be spoken into direclly. Avoid turning your head ta speak to someone without adjust- ing yaur microphones in that direc- lion. Council micropliones o(ten are faund wlti� mute coMrals. Occasian- ally, these controls are switched in the o!! position. tt you expe�ience micraphone probtems, be sure to check your mute button. Find a comfortabte pasitian from the microphone and be consistent fri keeping tha! dastance ihraughaut the meeling. When you move too close or too tar� variations in sound leve! occur and can cause grisf for the audience and tiie produclion crew. �ike in other media, si�ort�concis� sentences are easier la understand tt�an thase tl�at are long, campli- ' cated, and drawn-out. Guesls or pe�sans fram tf�e audi- ence: Untess speciiically entineered� mosl pe�sans speaking trom Ihe audienee cannot be heard wittiout speaking direcity into a microphone. Please invile guests to came torward and speak into ti�e designated micropiione at ihe podium. The audi- ence portion at the c#�ambers is usu- ally pporly lit, maving #o ttie podium area also allows the crew to betler cor�troi figiatir�g of public speakers. Guesis may need speciai instruc- lions to adjust ttis podium micro- phone ta tl�eir height. Please don't be timid aboul (nterrupling Iliem in arder for good tnicroplione place- ment !a accu�. 7he folks watchh�g ak hame wit! be very 1f�ankful. Cl Jatui Risk is a merrther of tiie NATOA Board o( Directors a►�d Pres- ider�t, Ca►rfmunrcations S��ppori Group, Sanfa Arra, Calrfornia. �a�� r�C� ��C� ' By Dennis P. Moylan � D011ated By: SWOGC CUT N�1tR �� V1rf��oP� � E �/— . � � � ��t � � `�--} � s � �I11'DIO CAM��'.�� , �� MAK.� �!�- �r1 � � � �� - � h��io 11.5 . . /Y' . r"""'` 1'1 �tl.!lV.i�� _ �"� Page No. 4316 Mazch 7, 1995 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, March 7, 1995 Pursuant to due call and notice thereof, the regulaz meeting of the City Council, City of Mendota Heights, was held at 8:00 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 8:37 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Huber, Koch, Krebsbach and Smith. AGENDA ADOPTION Councilmember Koch moved adoption of the revised agenda for the meeting. Councilmember Huber seconded the motion. Ayes: 5 Nays: 0 APPROVAL OF MINLTTES Councilmember Huber moved approval of the minutes of the regulaz meeting held February 21, 1995 with conections. Councilmember Koch seconded the motion. Ayes: 4 Nays: 0 Abstain: 1 Smith CONSENT CALENDAR Councilmember Koch moved approval of the consent calendar for the meeting, revised to move items f, West St. Paul Dispatch billing, k, Friendly Hills improvements, and n, List of Claims, to the regulaz agenda, along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the Fire Department monthly report for February. b. Aclaiowledgment of the Treasurer's monthly report for February. c. Acknowledgment of the minutes of the February 8, 1995 Airport Relations Commission meeting. d. Acknowledgment of the Code Enforcement monthly report for February. e. Acknowledgment of a memo from the Treasurer regarding the Section 125 Flex Benefit Plan. Page No. 4317 March 7, 1995 f. Acknowledgment of a memo from Treasurer Shaughnessy regazding the 1995/1996 sewer utility budget and sewer rates. g. Acknowledgment of a sprinkling ban update from Public Works Director Danielson. h. Authorization for an unpaid 45 day leave of absence for Police Patrol Officer Roger Plath effective upon the depletion of his leave bank balances which is estimated to occur on March 15, 1995. i. Authorization for the issuance of a building permit to Energy Solutions Intemational, 1385 Mendota Heights Road, for the installation of an e�t door, an overhead door, and new aluminum store front system at the front entry. j. Authorization to retain Kevin Rupp, from Ratwik, Roszak, Bergstrom and Maloney, P.A., to represent the city in matters related to labor relations in accordance with Mr. Rupp's letter dated Mazch 6, 1995 at a cost not to exceed $2,500. k. Acknowledgment of the minutes of the February 28 Planning Commission meeting. Councilmember Smith seconded the motion. Ayes: 5 Nays: 0 DISPATCHING Mayor Mertensotto reviewed a memo from Treasurer Shaughnessy regarding a billing from West St. Paul for 1994 dispatching services. He recommended that payment be withheld pending a meeting between the mayors and administrators of the two cities. He explained that the city cannot pass on to the cities served by police contracts a portion of the $12,000 increase in the billing over the amount budgeted in 1994. He informed Council that he would like to explore how much of the increase is being passed on to Mendota Heights as the result of police and fire dispatching being combined with South St. Paul. He recommended that the payment be removed from the claims list. Councilmember Smith moved to delete payment to the City of West St. Paul for dispatching services from the List of Claims and to approve the revised list of claims dated March 7, 1995 and totaling $129,212.20. Councilmember Koch seconded the motion. Ayes: 5 Nays: 0 Page No. 4318 Mazch 7, 1995 FRIENDLY HILLS Council acknowledged the plans and specifications for Friendly Hills and surrounding area improvements, along with a memo from Engineer Mogan and proposed resolutions regarding plan approval and parking restrictions. Councilmember Smith stated that in reviewing the plans for the Friendly Hills improvements, she noticed that the last section of Decorah has been narrowed to 27 feet while the rest is 33 feet wide. She stated that the narrower section will not accommodate a path to like with Dodd Road and would not give the Friendly Hills community access to Mendakota Pazk. Engineer Marc Mogan informed Council that the Friendly Hills Task Force was concemed over vehicles speeding on Decorah and recommended that the section from Apache to Pueblo be narrowed, with no parlcing, as there are no homes fronting on that section of Decorah. He explained that a sidewalk could be built to MSA standards but the grades of Decorah are such that the area adjacent to the highway right-of-way falls off and filling would need to be done in the Mn/DOT right-of-way in order to get room to construct a walkway on the south side. He explained that there is a possibility of putting it on the north side but where the existing roadway is constructed and platted is not the same and the sanitary sewer is north of the platted center line. The new street is proposed to be offset in that location to provide room for the planned storm sewer. He explained that there will be a nine foot boulevard between the right-of-way line and the back of the curb. He stated that a five foot concrete walkway, which would qualify for MSA funding, could be installed. He stated that the Pagel Road walkway was planned to go north to Dodd, and there is a distance of 375 feet between Pagel and Decorah Lane. Mayor Mertensotto stated that adding the trail section would be desirable if it can be funded by MSA, and he suggested that Council could approve the plans and specifications and direct Engineer Mogan to work on adding the trail and submit it to Mn/DOT for MSA approval. Councilmember Krebsbach asked if the Pagel Road homeowners who would be affected by tree removal have been contacted. Public Works Director Danielson stated that the Haselburgers have not responded and the neighbor to the south was not concerned about losing the poplar trees. He stated that he will continue to try to contact Mr. Haselburger. Public Works Director Danielson informed Council that 8 foot wide trail sections are the easiest to maintain and he suggested that the Page No. 4319 March 7, 1995 section be conshucted at eight feet wide until it gets near the last house, and that it be put against the curb at that point. Staff was directed to design and add the trail section, on the north side of Decorah, to the plans before submission for MSA approval. Sta.ff was further directed to contact any affected home owners. There was brief discussion over parking restrictions on Decorah. Mayor Mertensotto suggested that the proposed resolution to ban parking between Apache and Pueblo be ta.bled for now and revisited before striping is done. Public Works Director Danielson responded that there must be a pazking ban on one side of the street in order to gain MSA approval. Councilmember Smith moved adoption of Resolution No. 95-11, "RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR IMPROVEMENTS TO SERVE FRIENDLY HILLS REARRANGEMENT, HASELBURGER ADDITION, SIMEK REARR.ANGEMENT AND SURROUNDING AREAS (IMPROVEMENT NO. 92, PROJECT NO. 6)," Resolution No. 95- 12, "RESOLUTION TO PARKING RESTRICTIONS ON DECORAH LANE FROM TRUNK HIGHWAY 149 TO APACHE STREET," and Resolution No. 95-13, "RESOLiTTION TO PARKING RESTRICTIONS ON DECORAH LANE FROM APACHE STREET TO PUEBLO LANE." Councilmember Krebsbach seconded the motion. Ayes: 5 Nays: 0 BRIDGEVIEW SHORES TRAIL Council acknowledged a memo from Public Works Director Danielson regarding construction of a bituminous trail along Mendota Heights Road from the Bridgeview Shores neighborhood to Dodd Road. Council also acknowledged letters from Mr. & Mrs. Abu Islam, 810 Westview Circle, and Mr. & Mrs. Gary Ruhlmann, 816 Westview Circle, objecting to the trail. Mr. Islam sta.ted that he found about the trail, proposed to built behind his house, last fall, and has sent several letters of objection to the city. He sta.ted that if the trail is built where it is proposed, his family would lose its privacy, and his living room, dining room and a bedroom would be less private. He stated that the existing pine trees would not screen the trail. Mr. Islam stated that there is a trail on the other side of the street and he did not feel that the proposed trail would be of any benefit to the neighborhood. Page No. 4320 March 7, 1995 Mayor Mertensotto responded that the task force that worked on getting a traffic signal at the Dodd/Mendota Heights Road intersection recommended that a trail be constructed on the north side as well as the south side so that people from Bridgeview Shores do not have to cross Mendota Heights Road. He explained that the trail was in the plans when the project contract was awarded but Council asked the contractor to delay constructing the trail to allow Council to discuss the matter with the adjoining property owners. Mr. Islam stated that the trail would negatively affect his family's privacy and his property value, and that he would not have purchased the home if he had laiown about the trail. Mr. Ruhlman stated that bringing a trail to the intersection of Mendota Heights Road and Westview Terrace would be unsafe because it is a blind intersection. He explained that one cannot see the walkway coming out from Westview Terrace and the Mendota Homes project will bring traffic adjacent to Westview Terrace. He explained that the trees along Mendota Heights Road block the view of the intersection, and pointed out that people walk on the grassy boulevard now. Mayor Mertensotto suggested that the matter be referred to the Park and Recreation Commission for review at its April meeting and directed that the Commission notify Mr. Ruhlman and Mr. Islam and any other interested parties. SENIOR HOUSING Council acknowledged an update memo from Administrative Assistant Batchelder regarding senior housing. Ms. Kari Gill, Deputy Director of the Dakota County HR.A was present for the discussion. Ms. Gill informed Council and the audience that the HRA is pursuing the top priority site selected by Council last spring, the South Plaza Drive site, and that if the agency can gain title control this spring, conshuction on the 40 unit senior housing facility will begin this fall and would be completed by the spring of 1996. She informed Council that a question has been raised on whether the HRA should consider more units, and stated that the agency only has funding for forty units at this time but if it can acquire additional property at this time there would be potential for future expansion. Mayor Mertensotto stated that based on the interest that has been expressed to Council, he did not think forty units will be enough. He asked whether the HRA will look at the alternate sites if it cannot locate all of the owners of the selected site. Page No. 4321 March 7, 1995 Mrs. Gill responded that it would probably have to look at the other sites. Councilmember Krebsbach asked whether the residential character of the project could be maintained if there were 50 units. Ms. Gill responded that it is a goal of the agency to have the senior housing complexes look residential. Mayor Mertensotto stated that Council is very interested in getting the project going and that the city will give the HRA whatever assistance it can. BJORKLLTND DEVELOPMENT Council acknowledged a memo from Public Works Director Danielson regazding the proposed Bjorklund Development subdivision which had been discussed on February 7 and 21. Mayor Mertensotto stated that the Rolfs had not given consent to the project at the February 21 meeting. He informed Mr. Bjorklund that unless Council knows that the Rolfs are going to join in the project or grant the right-of-way to the city there is no reason to approve the plat. He asked if an agreement has been reached. Mr. Rolf responded that he and Mr. Bjorklund have a binding legal agreement on the right-of-way and that he and lus mother consent to Plan E, which had been recommended by the Planning Commission. Mayor Mertensotto informed Mr. Rolf tha.t Council will not condemn right-of-way, and further, that Council has made no commitrnents with respect to assessments against the Rolf property nor any commihnent with respect to future development of the Rolf property. Mr. Dave Bjorklund, present for the discussion, stated that his preliminary plat is the same as it was on February 7. Mayor Mertensotto stated that there is no dedicated right-of-way extended to the Olin property, which forecloses connection of the Olin land to Lexington Avenue. Mr. E.G. Rued, planner for Mrs. Olin, asked if he is to assume that Council is going to approve the Bjorklund plan without 30 feet easement reserved to the Olin property. He sta.ted that the Olins have no objection to the Bjorklund plan but they would like assurance that the city would approve a long 800 foot cul-de-sac for future development of their property. Page No. 4322 March 7, 1995 Mayor Mertensotto responded that what Council is in afFect saying if it approves the plat is that the Olins would have no development option but the long cul-de-sac, although that is not in the best interest of the city in his opinion. He pointed out that the Olins do not have an application before Council so that Council cannot say that a long cul-de-sac will be approved, and that the Olins aze not present to discuss the merits of the cul-de-sac. He stated that Council is possibly leaving the Olins with no option other than a long cul-de-sac. Mr. Bjorklund stated that with his plan approved as it is, it does not prohibit the other three property owners from creating a connecting street as a secondary outlet for the Olin property. Mr. Rued asked if the Olins should come before Council with a concept plan for their properiy and get something approved, so that the discussion is fresh in everyone's mind. Councilmember Smith asked what the time limit is on concept plan approval. Attorney Hart responded that he would reseazch the time limit. Mr. Rued stated that the Olins do not object to the Bjorklund plan, stating that it is a good use of the land but he feels the Olin plan is better for the city and his client. Councilmember Krebsbach stated that twelve homes on a cul-de-sac, in the Olin concept plan, is a lot of homes and the density is higher than she would be in favor of. Mr. Rued responded that the land is a fourteen acre site, giving a density of about one lot per acre, which is less than Bjorklund's plan. Mr. David Olin pointed out that the lots will depend on Orchard for access once the Bjorklund is approved. Mayor Mertensotto asked Mr. Bjorklund if he fully understands that the Rolfs have agreed to dedicate the right-of-way to the city and if for some reason that changes, the city is not going to condemn right- of-way. He informed Mr. Bjorklund that he will have to make sure that the right-of-way comes to the city. Mr. Bjorklund responded that he understands. Page No. 4323 Mazch 7, 1995 Mayor Mertensotto informed Mr. Bjorklund that the city will possibly adopt a moratorium on developments with respect to preserving trees. Mr. Paul McGinley, representing Mr. Bjorklund, stated that he understands that the moratorium is worded such that it would require a permit from Council for tree removal for developments and a permit from sta.ff for individual home sites. He stated that if this is how the resolution is worded, he would ask Council, if it approves the preliminary plat and the tree moratorium tonight, that approval of the preliminary plat serve as approval for th� removal of the trees as shown on the grading plan. He pointed out that Mr. Bjorklund has also submitted a tree inventory. Administrative Assistant Batchelder stated that Mr. Bjorklund has submitted a detailed grading plan that shows the limits of the grading for the street. In addition to that, each individual house will also have to be excavated and graded, and the Planning Commission wants those axeas marked and a conservation easement over the other azeas of the property. He stated that there is some question over whether the conservation easement would be over the plat or individual lots. Mayor Mertensotto responded that the easement must be imposed on the plat for control. Mr. McGinley stated that the conservation easement was vague at the Planning Commission meeting. He stated that one of the Commission requirement was a covenant for no further division of the lots, and that was also confused with a slope protection easement. He further stated that it is clear in the ordinance that there cannot be any development or grading or building on slopes of 18% or more. Mayor Mertensotto asked if there is any reason that the conservation easement could not embody the tree line so that there is no further development into the trees and also protecting the slopes. He stated that in the future someone may come in and say they can divide their lot into two standard lots. Mr. McGinley responded that if Mr. Bjorklund covenants the lots so that they cannot be divided, the issue is moot, as they can then never be divided. He stated that he is providing a grading plan that shows the tree preservation limits. With respect to the tree preservation easement issue, he stated that for Mr. Bjorklund to think ahead of time where he is going to restrict tree removal in the future would be Page No. 4324 March 7, 1995 impossible because the individuallots are not going to be graded now. Mayor Mertensotto asked what will happen when someone comes in to develop their lot and takes the trees out. He stated that the Planning Commission was concerned about the perimeter tree preservation, and if the conservation easement runs to the city it runs on the property until the city relinquishes it. Councilmember Smith stated that the grading plan only indicates the final grade and there have been instances in the past where developers end up with what's on the grading plan but in the process have decimated trees that were in place. Mr. McGinley responded that only those trees within the grading limits will have anything done to them - during the street and utility construction that is the only azea where tree removal will take place. Mayor Mertensotto responded that Mr. McGinley should prepare one document, running in favor of the city, regarding slopes, prohibition against future development and perimeter tree preservation. He pointed out that if these issues are addressed as covenants the city has no control. City Attomey Hart stated that the city has no enforcement position with respect to covenants. Mr. McGinley informed Council that there are some areas on the perimeter of the property along Lexington that must be cleared because of utility construction and a detention pond, and those azeas are shown on the grading plan. Councilmember Krebsbach asked Mr. Bjorklund if he is planning to replant trees along Lexington. Mr.Bjorklund responded that the intent of the project was to limit the removal of trees, and almost all of the trees will be removed must be taken out because they are in the public right-of-way azea or have to be removed for utility construction. He explained that it is his intent to keep as many trees as possible. Public Works Director Danielson stated that there is a plan that shows the trees that need to be removed. He pointed out that because the storm sewer must come from Lexington, some trees will need to be removed along Lea�ington. He stated that when feasibility Page No. 4325 March 7, 1995 study is done, staff will have to find the path that will cause the least environmental damage. Mr. McGinley reviewed a drawing (sheet C31) showing the tree protection limits around the cul-de-sacs and going down to Lexington between Lots 5 and 6 and around the detention pond along Lexington. He stated that he could place the same restrictions on Lot 4 but Lots 2 and 3 are more of a problem because he would not want to restrict the location of the houses on the lots. He stated that there would not be any objection to restricting removal of trees in the rear yard setback areas. Mayor Mertensotto stated that a conservation easement dacument will be required to protect the slopes and tree removal and to prevent future subdivision of the lots. He stated that the city needs an agreement from Mr. Bjorklund stating that he will grant the city a conservation easement to be worked out with City Engineering prior to final plat approval. Attorney Hart stated that the agreement will have to be worded to stipulate under what circumstances the property ovcmers can do regular tree maintenance for diseased and dead trees, etc. Mr. McGinley reviewed the conditions recommended by the Planning Commission. He responded to the conditions as•follows. Condition 1): a triangular of additional right-of-way on Lot 7 will be provided on the plat; 2) all sewer and water easements will be shown on the final plat; 3) drainage easement for the pond in the northeast corner will be shown on the plat; 4) a conservation easement document will be prepared; 5) slope protection easements will be shown on the plans; 6) the initial plan shows the grading for each site and each home site will be custom graded and a grading plan for each home will be provided; 7) rights-of-way will be 60 feet; 8) an agreement has been reached with the Rolfs with respect to right-of- way; 9) plans will reflect tree preservation measures, showing restricted areas where there can be no grading and thereafter the lots will be subject to the tree preservation ordinance; 10) an easement will be provided to restrict removal of any vegetation along Lot 4 to protect the lilac hedge; 11) the minunum front yazd setback for Lots 5 and 6 will be established at the 100 foot width. . Councilmember Krebsbach suggested that a twelfth condition be added with respect to replanting trees along Lexington. Mr. Bjorklund responded that there has been discussion about installing a storm water cross culvert to avoid having to disrupt Page No. 4326 March 7, 1995 some of the trees getting to the detention pond -part of the stortn sewer system for the development would be connected at the cross culvert. ' Councilmember Krebsbach asked Mr. Bjorklund if he would agree to do more planting if the cross-culvert approach is not feasible. Mr. Bjorklund responded that he has not done a landscaping plan but he is going to add some trees to the site and would plant more in the area of the storm sewer line if the line must go to the detention pond. Public Works Director Danielson stated that Mr. Bjorklund is proposing a center island with a monument, and asked if Council would approve the proposal. Mr. McGinley stated that the center island cannot be shown on the final plat, but the 60 foot right-of-way will accommodate the island. Public Works Director Danielson responded that there must be at least ten feet of boulevard area behind the curb, and if that can be accommodated within the 60 feet, he would not have objection to the island Mr. McGinley stated that if more right-of-way is required, there would be no problem dedicating it. Mayor Mertensotto cautioned that public improvements will not occur unless the right-of-way is granted by the Rolfs. Councilmember Smith moved approve the preliminary plan subject to the Planning Commission conditions and subject to the city obtaining a conservation easement from the developer to the city, to be reviewed by the City Attomey, covering slope easements and perimeter protection regarding grading and tree removal and further subdivision of the property, and further subject to the developer entering into a developer's agreement and conditioned upon approval by Dakota County. Councilmember Koch seconded the motion. Ayes: 5 Nays: 0 CABLE COMMISSION ' Council acknowledged a memo from Administrator Lawell regarding a proposed resolution to approve the Citivision letter of agreement with Continental Cablevision and a proposed local city news program. Council also acknowledged associated newspaper articles and letters from NDC-4 Executive Director Jodie Miller. Ms. Miller and Mendota Heights NDC-4 Citizen Representative Mike Sokol were present for the discussion. Page No. 4327 March 7, 1995 Ms. Miller gave Council a brief history on the Citivision issue, stating that Continental Cablevision discontinued the Citivision channel two years ago and NDC-4 began negotiations with Continental at that time. She explained that the settlement involves Continental p'roviding cash and other items that will assist NDC-4 in doing more with local programming. Mr. Sokol stated that representatives of the commission met with Continental to deterrnine whether what was on Channe143 met with the requirements of the cable ordinance regazding local origination prograrnming. He stated that what the commission has gained is the ability to receive compensation so that it can utilize its facility to produce some prograrnming that will be of local interest. He stated that the commission has no control over cable rates or extended levels of service, and he believes the settlement is a good compromise. � Councilmember Huber, the Council representative to NDC-4, recommended approval of the settlement. Ms. Miller informed Council that the estimated revenue from the cable franchise fee for 1994 is $30,707 and that Mendota. Heights comprises about 15% of the subscriber base. She stated that the NDC-4 must raise about $15,000 in start up funds for the local news program, and that the object of the local program will be to share and promote news that happens every day and is not in the media. Ms. Miller asked that Council authorize a rebate of a portion of the city's share of franchise fees specifically for use for the news program. She then showed a tape of a sample program. Mayor Mertensotto stated that the city's portion of the start up cost would be $2,271 and that if that amount is not sufficient, Ms. Miller could come back in the future. Councilmember Huber moved adoption of Resolution No. 95-14, "A RESOLUTION REGARDING ACCEPTANCE OF CITIVISION LETTER OF AGREEMENT BY AND BETWEEN THE NORTHERN DAKOTA COUNTY CABLE COMMUNICATION COMMISSION AND CONTINENTAL CABLEVISION OF NORTHERN DAKOTA COUNTY," and to approve release of $2,300 from the city's scheduled cable franchise fee payment to support the proposed local news show. Councilmember Smith seconded the motion. Ayes: 5 Nays: 0 � Page No. 4328 March 7, 1995 T-BALL FIELDS Council acknowledged a memo from Administrative Assistant Batchelder regarding T-ball fields at Resurrection Cemetery, along with letters from the Mendota. Heights Athletic Association and the Catholic Cemeteries and drawings showing possible use of cemetery property for T-ball fields. Several members of the athletic association were present for the discussion. Assistant Batchelder and Parks Project Manager Guy Kullander discussed the drawings and answered Council questions. Responding to a question from Councilmember Smith as to whether the proposed design for four fields with limited backstops and a pinwheel design would be safe, Mr. Kullander stated that it is a safe design as there are few foul ba11s in t-ball and the balls are soft. Councilmember Huber asked if two of the fields could be larger to be used for practice fields for older children. Mayor Mertensotto stated that two large fields and two small fields would make good planning sense even though the fields would be temporary, since the number of fields in the city is limited. Councilmember Smith stated that she is concerned about protecting the decorum of the cemetery. She stated that she appreciates making user the access to the fields is well signed so that there will be a minimum impact on the rest of the cemetery. Administrator Lawell sta.ted that week end play was a concem as well as certain times during the day in the week. Mr. Kullander responded that it is his understanding that t-ball games start between 6:00 and 6:30 p.m. which would be outside of the time when funeral processions would be coming to the cemetery. Councilmember Huber cautioned the athletic association that coaches must realize that the cemetery will not want the fields to be used during the day. Councilmember Smith stated that she is also concerned about proximity of the fields to the water tank and the dirt and sand blasting which will be done on the tank. Public Works Director Danielson responded that the work on the tank is required to be done by 6 p.m. and should not affect t-ball. Mr. Kullander informed Council that the fields can possibly be constructed in April or early May and be ready for use this year. Page No. 4329 March 7, 1995 Mayor Mertensotto suggested that the fields be built to their maximum potential - if four bigger fields can be built, this should be done, otherwise two big and two smaller fields. Administrator Lawell stated that The Catholic Cemeteries will want to know the ages of the ball players. A representative of the athletic association responded that t-ball players are age 5 through 7 and coach-pitch players are ages 8 and 9. Mayor Mertensotto asked how the fields aze proposed to be funded. He asked if the money that will be recaptured because the power lines at South Kensington Park are not being raised can be used for the fields. Assistant Batchelder responded that the soccer group is requesting that some of the money be spent on improvements at the South Kensington park. He explained that the referendum money is neazly gone and Special Park funds will need to be used. Councilmember Krebsbach asked how many years the fields can remain at the cemetery. Mr. Kullander responded that the Catholic Cemeteries indicated that it could be five to 20 years before they will need the land. Mayor Mertensotto stated that the city would have to enter into an agreement with Catholic Cemeteries. Councilmember Krebsbach stated that if the city is going to invest $20,000 in the fields she would like to have a sense of how long the fields can be used. She pointed out that Council must bear in mind the limited hours when it makes its decision on the investment and needs to know the minimum number of years the fields can remain. She felt that Council should be looking at more permanent fields and stated that she would like a minimum of five years in the agreement. Mayor Mertensotto stated that he would rather keep the agreement loose in order to expedite construction of the fields. Assistant Batchelder stated that staff will negotiate with The Catholic Cemeteries and that the athletic association has agreed to limit their use of the fields to evening hours. He stated that staff will bring back a proposed temporary use agreement on Mazch 21. Councilmember Huber stated that he would like to proceed, and while he shares the concern over the financing, the fields are needed and he feels it would be a good investrnent. He stated that if The Page No. 4330 March 7, 1995 Catholic Cemeteries is agreeable to go ahead, he would like to see it done as quickly as possible so the fields can be used this year. Councilmember Smith sta.ted that one of her concerns is that Council wishes to accommodate the community as best it can by providing the facilities but at some point Catholic Cemeteries will need the land and there is no guarantee there will be additional space in the community or funding available for fields. She cautioned the athletic association that they must recognize that the fields are not guazanteed forever. Mayor Mertensotto agreed and suggested that there will never be enough fields and some time there may come a point where da.y- time scheduling may need to be considered. A representative of the athletic association responded that the association is using 31 fields now and only 11 of them are Mendota. Heights fields. Councilmember Huber moved to direct staff to prepaze a site plan and temporary use agreement for review and approval on Mazch 21 for four fields for use by youth aged five through nine and to authorize an expenditure of up to $20,000 from the Special Park Fund to pay for ball field improvements. Councilmember Krebsbach seconded the motion. Ayes: 5 Nays: 0 SOUTH KENSINGTON PARK Council acknowledged a memo from Assistant Batchelder regrading discussion of funds earmarked for power line raising at South • Kensington Park. Mr. Dave Libra, representing the Sibley Sting soccer organization, stated that at the time South Kensington Park was developed, $25,000 in referendum funds was earmazked for moving the power lines if necessary. He explained that last year was the first full year of soccer at South Kensington and although the power lines are somewhat of a problem, other improvements are more important, such as top dressing the fields, plantings to serve as a noise barrier along the freeway, and the need for youth nets and goals. The improvements would cost an estimated $15,000. He stated that he would like to see the facility completed so that it can be fully utilized and also to close the power line issue for good. Mayor Mertensotto stated that it seems to be good judgment to use the funds for the suggested improvements than to raise the power lines. Ayes: 5 Nays: 0 Page No. 4331 March 7, 1995 Councilmember Smith stated that she supports completing the fields. She stated that she is glad that Mr. Libra stated that the $25,000 was earmazked for this priority item should it be necessary. She stated that the funding was not dedicated to this site but for this project and Council must take things in priority order for park referendum funds. Councilmember Krebsbach moved to approve completing the South Kensington Park project for and estimated cost of $15,000 to be funded by the referendum or special park funds if insufficient funds are available in the referendum monies. Councilmember Huber seconded the motion. Councilmember Smith suggested that when there aze facilities for which certain groups have a proprietary interest, that the city contribute matching funds for improvements and the group raise matching funds where appropriate. FRIENDLY HILLS Council acknowledged a memo from Public Works Director WATERMAIN Danielson regazding the condition of the Friendly Hills watermains. Mayor Mertensotto stated that it would be proper to replace 900 feet of cast iron watermain where several breaks have occurred along Decorah, from Apache Street to Pontiac Place, with ductile iron pipe if funding is available. Treasurer Shaughnessy stated that the only possible source of funding would be the water revenue fund. Public Works Director Danielson stated that the cost estimate for replacing the section of pipe is $40,00 including compaction. He stated that affected properiy owners would be without water for possibly up to two days. Responding to a question from Mayor Mertensotto, he stated that the pipe is not failing because of soil conditions but rather settlement or rocks in the soil. He explained that there is no clear fault for the breaks. He stated that replacement of the watermain was not included in the project because of the cost. Mayor Mertensotto stated that the section of watermain fits within the St. Paul Water Utility replacement criteria and that St. Paul Water would replace it if it was in St. Paul based on the number of breaks. He pointed out that if the main was not replaced and there was a break after completion of the Friendly Hills project, it would damage the new street. � Page No. 4332 March 7, 1995 Public Works Director Danielson stated that if funding is available, he would recommend replacing the main section since there have been an number of breaks and it fits within St. Paul's replacement criteria. Mayor Mertensotto responded that if it can be completed so that there are no severe settling problems and can be funded by the water fund, he thinks it would be appropriately done, especially if it can be done with pazallel pipe to avoid homes being without water for more than a da.y. Engineer Mogan responded that there is some storm sewer that needs to be installed on the north side of the centerline and if another water line is added, it will have to go in the right-of-way. He explained that there aze some space constraints to address if another line is installed and he did not think there is room on the north side. Public Works Director Danielson stated that he tlunks it would be difficult to convince St. Paul Water to put the main on the other side of the street but that he thinks it can be installed fairly close to the existing line. � Councilmember Smith moved to authorize the replacement of the cast iron pipe from Apache to Pontiac on Decorah with ductile iron pipe if it is feasible, funding to come from the water revenue fund. Councilmember Huber seconded the motion. Ayes: 5 Nays: 0 TREE PRESERVATION/ Council acknowledged a memo from Assistant Batchelder regarding ZOI�TING ORDINANCE the Planning Commission draft of a tree preservation ordinance and proposed resolution establishing a tree removal moratorium. Council also acknowledged memos regazding proposed Zoning Ordinance amendments relating to athletic stadiums and industrial and business zone building construction requirements. Mayor Mertensotto suggested that Council establish a Planning Commission hearing on the proposed tree preservation ordinance for public hearing on March 28, and that perhaps the Commission should hold a public hearing on the athletic stadium amendment in April and that the amendment for industrial construction be considered by the Commission at a later date. He did not think that the Commission should conduct a hearing on the tree preservation ordinance on the same evening that hearings are conducted on the two amendments. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 TREE MORATORIUM Ayes: 5 Nays: 0 Page No. 4333 March 7, 1995 Councilmember Smith suggested that Council members should make their input known to the Commission before the issues go to public hearing. She sta.ted that she would like the athletic stadium issue to come before the Commission as soon as possible. Councilmember Krebsbach moved to refer the athletic stadium amendment to the Zoning Ordinance to the Planning Commission for public hearing in March. Councilmember Smith seconded the motion. Councilmember Krebsbach moved to refer the tree preservation ordinance back to the Planning Commission for public hearing in April and to refer the proposed amendment for building cons�ruction in the industrial and business districts to the Planning Commission for hearing when the Commission schedule allows. Councilmember Smith seconded the motion. Council briefly discussed the proposed resolution to establish a tree removal moratorium. After discussion, Councilmember Krebsbach moved adoption of Resolution No. 95-15, "A RESOLUTION ADOPTING A TREE REMOVAL MOR.ATORIiJM," revised to add a sub-section on diseased trees in the exceptions section and to add that there will be no fee attached to applications for permits, effective immediately and until September 1 or until a tree preservation ordinance is adopted. Councilmember Smith seconded the motion. COUNCIL COMMENTS Administrator Lawell informed Council that the police department labor representative has indicated that the officers have accepted the terms of the police labor agreement. I:� ��[�Ii1:��1 Ayes: 5 Nays: 0 ATTEST: Charles E. Mertensotto Mayor There being no further business to come before the Council, Councilmember Koch moved that the meeting be adjourned. Councilmember Smith seconded the motion. TIME OF ADJOURNMENT: 12:37 o'clock A.M. Kathleen M. Swansom, City Clerk . � ;. CITY OF MENDOTA HEIGHTS DAROTA COIINTY, MINNFsSOTA PARRS AND RECREATION CON�SISSION MINIITLS MARCH 14, 1995 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, March 14, 1995, in the City Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 6:40 o'clock P.M. The following members were present: Norton, Liberacki, Damberg, Linnell and Spicer. Commissioners Kleinglass and Libra were excused. Also present were Administrative Assistant.Revin Batchelder, Parks Project Manager Guy Kullander and Recreation Programmer Shelli Heinsch. APPROVAL OF MINUT}3S Commissioner Linnell moved to approve the February 14, 1995 minutes with corrections. Commissioner Liberacki seconded the motion. AYES: 4 NAYS: 0 DISCIISS T-BALL FIELDS • AT RESIIRRECTION C��TERY Administrative Assistant Batchelder stated that following the Parks and Recreation Commission's recommendation to place two t-ball fields at the Public Works garage, the City Council instructed staff to contact Catholic Cemeteries, owners of Resurrection Cemetery, to inquire if temporary use of the unused portion of the cemetery could be used as t-ball fields. Batchelder stated that Catholic Cemeteries had responded favorably and that City staff had met with Mendota Heights Athletic Association to discuss their needs for fields. Batchelder stated because the fast track nature of this project the request to fund this proposal proceeded directly to City Council on March 7, 1995. He stated the Council authorized $20,000 from the Special Park Fund to construct four youth fields (ages 5-9) at Resurrection Cemetery. Batchelder stated that staff will be meeting with Catholic Cemeteries to seek approval from their Board on the proposed site plan and the contents of a temporary use agreement. Batchelder stated that Council desired the Parks and Recreation Commission review this project as it proceeds. Batchelder stated that the City Council will consider a site plan and temporary use agreement on March 21, 1995. He stated the intent was to have these fields available for play by Mendota Heights Athletic Association in May. , Parks and Recreatiori Commission March 14, 1995 Page 2 Commissioner Norton stated that Catholic Cemeteries had agreed to place two t-ball fields for ages 4-6 in their letter and she inquired if Catholic Cemeteries would agree to having larger fields with older children as specified by City Council. Parks Project Manager Kullander stated that t-ball f ields have a forty- f ive foot long base path but that when you get up into the age bracket of 8 and 9 year olds you need a fifty-two foot base path and a bigger outfield that would need to be expanded. , Kullander stated staff would be meeting with Catholi�c Cemeteries officials on Wednesday to discuss the site plan and the layouts. Batchelder stated that Mr. Cherek indicated he has Board approval to proceed under the parameters of the letter that had been addressed to us for two t-ball fields and that Mr. Cherek ma.y or may not be able to approve this expanded site plan. Batchelder stated the Catholic Cemeteries Board does not meet again until the end of June. Rullander stated that in his discussions with the Cemetery, they had indicated they would not need this portion of the Cemetery for 5-15 years, if at all. The Parks Commission discussed the use of $20, 000 from the Special Park Fund to construct four yputh fields. Batchelder informed the Commission there are pending subdivision proposals, one recently approved, before the City that would be bringing some cash dedications into the Special Park Fund. He stated this included $27,000 from Mendota Meadows, approximately $5,000 from the Bjorklund subdivision and an upcoming subdivision being proposed by a developer for 19 homes in the Cherry Hills/Knollwood Lane area. Commissioner Liberacki inquired if the City could establish grass by May. Kullander stated that Mendota Heights Athletic Association's priority for this age group is a skinned infield and because of the age of children, outfield play is not that important. Kullander stated the older kids, ages 8 and 9, will need a turf outfield and that requires more grading and more turf or seeding costs. Kullander explained the gravel parking and the existing road. Commissioner Liberacki inquired if it would be better for the City and the Cemetery if there was a new curb cut on Lexington Avenue and a separate entrance. Kullander stated that he had already inquired about this option and that the Cemetery did not like this idea. Kullander indicated the Cemetery wanted us to use the south entrance by the maintenance building and that they would block off the other entrance. Kullander stated the last funeral in any given day begins around 4:00 P.M. and that the Catholic Cemetery personnel have indicated � � Parks and Recreation Commission March 14, 1995 Page 3 that the evening use by t-ballers was acceptable. Kullander stated that they had also indicated they did not desire any weekend play or practice. Kullander stated the older kids have a longer season and that the t=ball season is finished towards the end of June whereas the S and 9 year old age brackets play into July. . Commissioner Norton long term plan where park plan. IVY HILLS PARR inquired if Resurrection Cemetery has a this area may become more of a permanent Administrative Assistant Batchelder stated the City Council had retained the service of Jim Hagstrom, of Savannah Design, to produce the landscape design at Ivy Hills Park. Batchelder stated the Parks Commission had requested two plans from Mr. Hagstrom, one plan being a traditional landscaping look and the other plan being a more native grass/wildflower look. He stated Mr. Hagstrom had prepared two concept plans including a mix of traditional landscaping and native grass/wildflowers with alternatives for the Parks and Recreation Commission to pick and choose from. Mr. Jim Hagstrom, of Savannah Design, presented a slide show to provide background on what, where, when and how you design, plant and maintain a native grass/wildflower, natural landscape design. Mr. Hagstrom showed a slide of a Savannah grass land with oak trees that is native and indigenous to the Midwest and the State of Minnesota. Hagstrom highlighted the different types of grasses, flowers and trees in this landscape. Mr. Hagstrom pointed out this is an ecological design that does not need water, pesticide, or fertilizer and it thrives because of its biodiversity. Mr. Hagstrom stated this means that there are quite a few species of plant materials. Mr. Hagstrom showed a slide of a very well maintained golf course that had very few species of plant ma.terial, was maintenance heavy, a very controlled environment, with an ethic of maximum care and attention. Mr. Hagstorm showed a series of slides demonstrating prairie grasses and wildflowers. Mr. Hagstrom stated there was a high diversity of species in a seeded natural prairie grass landscape. Mr. Hagstrom pointed out this ma.y not look neat and cared for as compared to a lawn that is maintenance intensive, environmentally unsound and expensive to operate. Parks and Recreation Commission March 14, 1995 Page 4 Mr. Hagstrom stated a good design for prairie grass and wildflowers can use shapes and geometry in a spatial pattern to make it look more neat and cared for. Mr. Hagstrom showed some slides of short grass prairies including landscape designs at a home that includes groupings of wildflowers but is arranged in a formal pattern to look well maintained. Mr. Hagstrom showed another slide with a aeeded prairie grass area that looked more unkept. Mr. Hagstrom stated the point of these slides is to discover the point at which a viewer would consider a prairie grass landscape to be messy or whether they would consider it to be a well organized�prairie garden. The Commission inquired about maintenance for prairie grass and native wildflowers. Mr. Hagstrom stated that some maintenance will be necessary and that it may need to be burned on occasion and for the first couple of years there may need to be some weeding done. Mr. Hagstrom estimated that one or two hours of weeding a couple times a summer for the first few years would get these prairie grasses going. Mr. Hagstrom stated it is a different maintenance regime than sitting on a tractor and mowing grass. Mr. Hagstrom stated that any landscape design should recognize that people want to see order. Mr. Hagstrom showed some slides that demonstrate hedges, lawns, and traditional plantings that are mixed with wildflowers and groupings of native grasses in a geometric fashion. Mr. Hagstrom showed a slide of a pond area that had native grasses seeded to the pond edge, including many flowers. Mr. Hagstrom showed a slide of a slope area where you have a lawn on the boulevard and then a prairie garden begins on the sloped area. Mr. Hagstrom stated this was very similar to the situation at Ivy Hills Park. Mr. Hagatrom stated that if you seed this type of prairie garden it takes a few years to establish itself, however, if you plant it with plugged plants it is quicker but more expensive. Mr. Hagstrom showed a slide of a sign stating this was an environmentally sensitive landscape. Mr. Hagstrom said it may be important for viewers to know that this type of natural landscape gardening has a purpose and intent. Mr. Hagstrom showed several slides that demonstrated the seasonal changes and the different shades and textures during the different seasons depending on the flowers blooming and the grass growing. Mr. Hagstrom showed a slide of a seeded prairie that lacked a pattern or neatness and did not have Parks and Recreation Commission Ma.rch 14, 1995 Page 5 geometric shapes. Mr. Hagstrom stated this slide showed a seeded prairie approximately five years after it had been seeded. Mr. Hagstrom showed how a mowed path could be cut along the top of the berm at Ivy Falls Park. Mr. Hagstrom showed a slide of water plantings including cattails and other types of pond plantings that could be used to define the edge of the wetlands at Ivy Park. Mr. Hagstrom stated that certain species of grass and wild plants could be planted along the edge of the pond to make it look inaccessible and to hide some of the concrete structures. � Chair Spicer arrived at 7:20 o'clock P.M. Commissioner Damberg inquired if the natural wildflower approach could include plants that attract butterflies including milkweed, blazing stars and cardinal flowers. While Mr. Hagstrom prepared some site plans to be placed on the wall for discussion, the Parks and Recreation Commission invited the Valley View Heights neighborhood into the meeting to discuss their request for a half court basketball. VALLLY VIEW HBIGHTS RLQIIEST FOR IMPROVE�TTS Chair Spicer stated that at the January meeting the Parks and Recreation Commission met with representatives of the Curley neighborhood to discuss their ideas for improvements to Valley View Heights Park. Spicer stated that specifically they had requested that a half court basketball be placed in the tot lot in this area. Spicer stated there had been some confusion over whether Valley View Heights Park was an "official" City park and that Parks and Recreation Commission had recommended that City Council determine the status of this tot lot and then the Commission would try to determine the appropriate method to address thia request. Six residents of Curley neighborhood were present. Mr. Dave Ayers, acting as spokesperson for the Curley neighborhood, stated that staff has looked into the status of Valley View Heights Park and has found a 1989 memo and City Council minutes at which time Curley tot lot had been renamed and designated as Valley View Heights Park. Mr. Ayers stated the reason this is significant is that at the past Commission meeting there had been a discussion whether or not this was indeed a City park. Ayers stated the City has already taken this position, as made apparent by the 1989 minutes from the City Council meeting, that this had been renamed and designated as Valley View Heights Park. ' Parks and Recreation Commission March 14, 1995 Page 6 Mr. Ayers stated the residents of Curley neighborhood certainly consider this to be a park and that it has been officially named. Chair Spicer stated that the Curley neighborhood wants a half court basketball to be installed at Valley View Heights Park, however all of the rema.ining referendum funds are earmarked at this time. Spicer stated the Parks and Recreation Commission would be discussing the next Five Year Capital Improvement Plan in the near future and that they would consider funding for Valley View Heights Park, as part of this discussion. Spicer stated this improvement, if it is determined to go on the Capital Improvement Plan, may not be immediately done this year but it may be put off to a future year. Mr. Ayers stated he and his neighborhood would be very concerned if this gets carried over into 1996 where it ma.y be forgotten. Chair Spicer stated the Capital Improvements Plan is followed up closely every year and items are not removed without a good reason. Mr. Ayers stated it was his understanding that improvements to this park were to be forthcoming from the 1989 Parks Referendum. Mr. Ayers stated that he understands there is no more money left in the referendum funding and that he feels the neighborhood would feel cheated if these improvements were not made this year. Mr. Ayers stated the neighborhood feels that not much has been done with this park and that the perception is the referendum improvements were never made in this park. Ayers stated staff had indicated there were some items from the 1995 Capital Improvement Plan that would not be built and perhaps those funds could be used in this area. Administrative Assistant Batchelder stated that the 1995 Capital Improvement Plan had $3,500 intended to be spent in ivy Hills Park, however, these items would now be funded as part of the Ivy Falls Storm Project in the landscape design that is currently being done at Ivy Hills Park. Chair Spicer stated there are two thresholds of decision on this issue. Spicer stated the first is the question of whether or not this is an official City park, and the second question is should the Parks and Recreation Commission recommend improvements for a half court basketball. Commissioner Linnell moved to recommend that the City Council formally and officially designate Valley View Heights Park as a part of the City's park system. Commissioner Damberg seconded the motion. A friendly amendment was added to the motion stating that as an official park the City would ma.intain this park and treat it as part of the City's park system. Parks and Recreation Commission March 14, 1995 Page 7 Commissioner Norton inquired what impacts would there be from naming this an official park in terms of maintenance and liability. Commissioner Norton inquired if there were other areas in the City that would� be subject to the same consideration if this were approved. The Commission felt that this was a unique situation and that the Friendly Hills Tot Lot did not have active uses similar to the Valley View Heights Park. Mr. Ayers stated that their neighborhood feels this is a unique situation also and that they are locked in by highways or busy streets on all sides. Commissioner Norton stated there are other neighborhoods that have less access to parks than the Curley neighborhood. She stated the Mayfield Heights neighborhood has been to the Parks Commission on a number of occasions requesting a trail link because they are much more inaccessible to the park system. Norton stated that she is concerned that this park is being backdoored into the City's system. Commissioner Norton stated the previous agreement with the Homeowner's Association stated they would be responsible for the maintenance of this park in return for the improvements. Commissioner Norton stated that these improvements probably never would have been put onto this lot that the City owned had it not been for this Agreement. Mr. Ayers stated there has been turnover in the neighborhood and there is no longer an active Association. Commissioner Linnell stated that the City probably never should have put improvements onto this lot, but, it is too late now and that it should be considered a park. Commissioner Damberg stated that she remembers voting against the decision to do that. Chair Spicer stated it was probably a bad decision to place improvements in this park but to leave it unattended at this point would be a worse decision. Commissioner Norton stated that having the City maintain this park is a step further than what has been done in the past. The Commission voted on the motion to officially include Valley View Heights Park in the City's park system and to maintain it. AYES: 5 NAYS: 0 The Commission discussed the Capital Improvement Plan. Commissioner Norton stated the City has spent many hours on designing the Capital Improvement Plan with 'detailed examinations of priorities. Mr. Ayers stated their neighborhood seems to have been overlooked when the Capital Improvement Plan was considered. The Commission discussed the Parks and Recreation Commission Ma.rch 14, 1995 Page 8 improvements that had been promised for this neighborhood in the referendum. Parks Project Manager Kullander stated all of the improvements promised, such as signs, tables, benches, trashers and the grading and seeding necessary to establish a lawn in this location had been accomplished. Mr. Ayers stated that these items were ultimately accomplished over a number of years but basically all the neighborhood received was a picnic ta.ble, a bike rack and a trash bin and that these are not major expenditures for the City's park system. The Commission inquired if the neighbors on either side of the tot lot had been contacted about whether they oppose a half court basketball. Mr. Ayers stated that the Anderson�s had been contacted and had indicated they are not concerned about basketball and that the neighbors on the other side of the bike path have not been available. Chair Spicer stated the Parks and Recreation Commission would be discussing the Capital Improvement Plan later, however, the Parks and Recreation Commission ma.y not be prepared to make a commitment to the neighborhood at this time. He stated that this would have be considered as part of the Capital Improvements and the other various priorities. Mr. Ayers inquired if the Parka Commission would give serious consideration for doing this in 1995. Chair Spicer stated that yes, the Parks Commission would give this some consideration, however, there are other priorities and limited financing. Commissioner Liberacki inquired about organized sports and the level of support in the park referendum for various items. The Commission discussed the history of the park referendum and the Citizen's Park Review Committee with Commissioner Liberacki. Commissioner Liberacki inquired if these types of issues are typically initiated by neighborhoods or initiated by the City. Liberacki stated that in this case, we have the Curley neighborhood coming in and requesting that the City do something and put in an improvement, as opposed to the Kensington neighborhood where the City had desired to do certain improvements and the neighborhood was opposed to it. Mr. Ayers stated he would hope the Parks and Recreation Commission consider placing this half court basketball on the 1995 CIP plan. Mr. Ayers stated that the perception in the neighborhood is that they did not get what they were promised in the referendum. Mr. Ayers stated the neighborhood is looking for something more significant in their local park and Parks and Recreation Commission March 14, 1995 Page 9 that it has been six years since the referendum was approved. Mr. Ayers stated that the neighborhood would like to see something in 1995. The Parks and Recreation Commission directed staff to contact Mr. Ayers and the neighborhood when this item� will be discussed as part of the Capital Improvement Plan. Commissioner Norton stated she feels there are other neighborhoods in the City that do not have access to the parks system, particularly the Mayfield Heights neighborhood, where she believes the trail link to this neighborhood was never adequately addressed by the City. Norton stated that there are many young children in this neighborhood and they do not have adequate trail access. CONTINiJATION OF IVY HILLS PAP.R LANDSCAPE DFSIGN Mr. Jim Hagstrom presented a site analysis to the Parks and Recreation Commission including the possibilities with the berm and pond area as well as the constraints in this area. Mr. Hagstrom described the site layout with the berm having steep slopes both on a south facing sunny side and north facing shady side. Hagstrom stated there is a flat open play area north of the pond and he described the locations of the sewer outlets and concrete skimmers. Mr. Hagstrom stated that the whole area at this time is simply grasa lawn. Mr. Hagstrom stated that the berm had been seeded half grass, half wildflowers and that there is a wood chip access trail that goes up and over the top of the berm in the southwest corner of the park. Mr. Hagstrom located the evergreen trees that had been tree spaded and replanted along the eastern border of Ivy Hills Park. Mr. Hagstrom showed where a little erosion had occurred in the drainage swale entering the pond. Mr. Hagstrom stated that the top of the ridge on the berm has the possibility of having a loop trail, however he stated the wood chip path that goes up and over the berm is probably too steep and should be removed. Mr. Hagstrom presented his two concept sketches showing where prairie grass and native wildflower areas could be established. Mr. Hagstrom stated that on the north slope of the berm, in the southwest corner of the pond, some trees should be planted to shade the pond as well as having some bushes and shrubs around the concrete skimmers to hide and create a barrier. j Mr. Hagstrom stated his concept plan shows approximately 30 percent of the area being naturalized with most of the pond Parks and Recreation Commission March 14, 1995 Page 10 edge being native grasses and wildflowers. Hagstrom stated it would be possible to put a stone retaining wall for a flower garden next to the path that exists in ivy Falls Park. Mr. Hagstrom stated that he had been given an indication that the local neighbors or garden club may wish to maintain a garden in this area and he feels this would be a good spot for it. Mr. Hagstrom also inquired if the Parks Commission wanted a sign at the entrance. Mr. Hagstrom demonstrated alternatives between the two concept plans that he was presenting with one alternative including more prairie grass on the slopes and the second alternative ahowing more woods, bushes and trees. Commissioner Damberg inquired how Mr. Hagstrom proposes to screen the concrete skimmers. Mr. Hagstrom stated that bushes and shrubs would be used to hide the skimmers and to act as a barrier to the skimmers. Hagstrom stated there would not be any lawn leading up to the skimmers and inviting access to it . Mr. Hagstrom inquired about the path along the top of the berm. The Parks and Recreation Commission discussed whether the path should be asphalt, gravel or mowed grass. Mr. Hagstrom advised against a mowed grass path as these grasses will spread into the prairie area. Mr. Hagstrom described how the path loops around the pond and where benches could be located using the stones availa.ble at Acacia Cemetery. Mr. Hagstrom stated his intent was that the Parks Commission look at these two concept plans and pick the alternatives that they like so that they can mix and match natural areas with turf, trees and natural plantings. Chair Spicer inquired of the Parks Commission to indicate those designs on the concept plans that they like and would desire that Mr. Hagstrom pursue in his design. Chair Spicer stated that he likes the idea of a gravel trail around the top of the berm and that he agrees we should eliminate the wood chip trail over the berm. The Parks and Recreation Commission discussed whether the trails should be gravel or bituminous. Parks Project Manager Kullander stated the City currently has two gravel trails, one in Copperfield Ponds area and the other in Friendly Marsh Park and that people are always inquiring about when the City is going to pave these trails. Rullander estimated that it would cost approximately $4,000 for a bituminous trail along the top of the berm. The Commission stated that this is approximately 1/3 of the budget. The Commission indicated to Mr. Hagstrom that they would like the trail to be shown as gravel now and that paving it could be considered in the future. Parks and Recreation Commission March 14, 1995 Page 11 Chair Spicer stated he likes the buffer area between the lawn of the Homeowner's Association of the townhouses labeled the pine area. Chair Spicer stated the space for the Garden Club with the rock retaining wall sounds like -a good idea. Commissioner Norton stated she prefers the concept plan that shows the heavier use of native grasses and wildflowers and that this type of low maintenance, natural landscape should be used as much as possible on the steep slopes and around the edge of the pond. She stated the City should be demonstrating more ecologically sound landscaping methods. � The Parks and Recreation Commission agreed that most of the pond edge should be prairie grass and native wildflowers with one lawn opening along the north edge of the pond. The Commission agreed that shrub plantinga should be used to hide and screen the skimmers and act as a barrier. Commissioner Norton stated that we are trying to educate people about low ma.intenance landscaping and that she feels a small sign stating this is an environmentally sensitive landscape should be installed. The Commission agreed. Commisaioner Liberacki stated that this landscape plan must be integrated with the traditional look of the Ivy Hills neighborhood. Liberacki stated there should be a woody look to this area and he feels that this is how it looked before the pond construction occurred. Commissioner Liberacki stated the other corners at the intersection are also wooded areas. Liberacki stated that he would prefer a backdrop using a woody mix of plant material with some grasses mixed in. Mr. Liberacki stated it may be more appropriate for a woody mix versus a grass mix on the north slope of the berm and that these plant materials would be heartier than wildflowers and native grasses. Commissioner Liberacki stated that this could be referred to as a naturalized landscape plan versus a prairie grass landscape plan. Liberacki stated that he favors fewer grasses and more trees and shrubs. Mr. Hagstrom described what he called the "pitcher's mound" where some manhole covers are, he shows a small prairie garden with bench area. The Parks Commission agreed that using this area as a garden is a good idea. The Parks Commission wanted to minimize the use of stones for retaining walls due to their expense. Chair Spicer indicated that the less lawn and turf to mow, the better. Parks and Recreation Commission March 14, 1995 Page 12 Mr. Hagstrom inquired about the water edge, whether it should be seed prairie grass, wetlands plantings, or some type of stone/rock edge. The Commission indicated that they feel wetlands plants will come back naturally and that this should be seeded prairie grass edge. The Parks Commission indicated that the pine tree area shown on the concept plan should be enhanced with some additional pine trees and that this could be shown as a concept to plant in the future. The Commission directed Mr. Hagstrom to use as many plant plugs near the entrances and more visible points and use seeding in other areas, as the budget allows. The Parks and Recreation Commission instructed staff to call an open house for their April Parks and Recreation Commission meeting so that Mr. Hagstrom can present his landscape design plans to the neighborhood. RECREATION PROGRAN�IING DISCIISSION Recreation Programmer Shelli Heinsch stated that at the December meeting the Commission had reviewed the City's recreation programs. Heinsch stated the Commission had indicated a desire to consider joint planning with neighboring communities to implementing more paasive recreational activities and to examine additional programs that could be added to the City's recreation programming. Heinsch stated that the Commission had also directed staff to research staffing levels of similar sized communities and to generate ideas on the most feasible or practical programs that could be added. Heinsch explained a new program that had been advertised in the February Heights Highlites that was a parent child exercise to build a bird house that was being conducted by a naturalist from Mendota Heights. Heinsch stated that this program would be a couple of hours on a Saturday morning and is open to 20 parent/child partners and that at this point, the program is almost full. Heinsch described the adult softball program and stated that registration ends next week. She described the in-line skating lessens that would occur in May and June. Heinsch stated that new golf leagues will be forming at the Mendota Heights Par 3 that would begin in May and June of this year. Heinsch stated that the City is going to be offering golf Parks and Recreation Commission March 14, 1995 Page 13 leagues to seniors, women and juniors. Ms. Heinsch stated that the Mendota Heights Par 3 has been very cooperative and wil-1 help with any of the administrative details of running - this league and keeping scores. Heinsch described the volleyball leagues for this upcoming summer, the nature camp and the fact that a concert in the park with Trisha and the Toons was acheduled for July 8. Heinsch stated there were ongoing meetings about some environmental activity programming. Chair Spicer stated the survey done by staff indicated that most Cities of comparable size in the metro area have one or more full time park and recreation staff people. Spicer stated if the City intended to add more recreational programming, that we are going to need additional supervision and staffing levels. Chair Spicer stated he thinks it is time for the City to have some recreation staff on a full time basis. The Parks and Recreation Commission discussed staffing levels at different cities and in Mendota Heights. Commisaioner Norton moved to recommend that City Council direct staff to begin examination and analysis of a full time position in the recreation department that would enable the City to increase the recreational programming activities in Mendota Heights. Commissioner Damberg seconded the motion. AYES: 5 NAYS: 0 Chair Spicer stated that he thinks recreation programming could increase through joint programs with neighboring cities. Heinsch stated that currently the winter time activities are the most difficult to program because the City is very limited with gymnasium space and court time or finding indoor space for recreational activities. Commissioner Linnell stated that the City should be first in line to discuss gymnasium space and meeting space with the school district as•they are planning their new middle school at the Friendly Hills site. Commissioner Damberg stated that staff should begin talks with ISD No. 197 about using the middle school for recreational programming . Commissioner Norton stated she would like see the City program some type of cross country skiing at the Par 3 in the winter and perhaps this could be done in conjunction with�the local school. Norton stated she would like to see more programming that uses the trail system including nature walks for adults with a naturalist. Parks and Recreation Commission March 14, 1995 Page 14 The Parks and Recreation Commission discussed joint programming with both Dakota County and West St. Paul. Heinsch stated that she had been contacted by an individual in Mendota Heights about an adult tennis league and that she had contacted the City of West St. Paul. She stated that West St. Paul appears to be interested and that currently discussions are ongoing about a new tennis league for adults in which the City would advertise and handle registrations but that would be run by the participants in the league. Chair Spicer stated that the Mendota Heights Athletic Association is talking a.bout summer and fall basketball leagues for girl's and boy's. DISCIISSION OF �NDAKOTA PARK CONCLSSION STAND Administrative Assistant Batchelder stated that the City has been informed by the Fire Relief Association that they do not intend to operate the Mendakota Park Conc,ession stand in 1995. Batchelder stated that the Fire Relief Association had operated the concession stand in 1993 and 1994. He stated that this decision by the Fire Relief Association leaves a void in the operation of the concession stand for the upcoming softball season. Batchelder stated some possible options are available to the City for the operation of this concession stand including: 1. Operation by a non-profit group under similar terms as the Fire Relief Association. Batchelder stated this could include Mendota Heights Athletic Association, Sibley Sting, a school organization or club, etc. 2. Operation by the City. 3. Contracting with a private agreement. operator under a lease 4. Part time operation for tournaments or big events only without opening the concession stand for the Monday through Friday evening softball leagues. 5. Not operate the concession stand. The Parks Commission discussed asking schools or booster groups in the area if they would be interested in operating the concession stand. Chair Spicer suggested that the Parks and Recreation Commission March 14, 1995 Page 15 Commission direct staff to do two things: 1) limited advertising for a private operator and 2) contact booster groups in the City such as Sibley Sting, Mendota Heights Athletic Association, the Band Club, St. Thoma.s, �isitation and St. Joseph's, etc., to aee what interest level there is in operating this concession stand and that this could be brought back before the Parks Commission at their next meeting for further discussion. CAPITAL IMPROVEMENT PT.AN The Parks and Recreation Commission tabled discussion of the Capital Improvement Plan until their April 8 meeting. The Commission directed staff to make this item number 1 on the April agenda so that the Commission can adequately discuss plans in preparation for the 1996 Budget. Commissioner Linnell stated that it appears that Wentworth Park is getting a large share of Capital Improvements for 1995 including possible bridges or culverts, a picnic shelter and some other improvements. Linnell inquired if we should invite the neighborhood in when the Parks and Recreation Commission discuses these improvements. The Parks and Recreation Commission was informed that neighbors in Bridgeview Shores had appeared at the Ma.rch 7 City Council meeting in opposition of a trail segment that had been included as part of the Mendota Heights/Dodd Road signal project. Batchelder stated that the City Council had desired that the Parks and Recreation Commission consider this item and that notice be provided to the neighborhood for an open house meeting to discuss this trail segment. He stated that this item had been scheduled for April il, 1995 meeting of the Parks Commission. He stated that the neighbors will be contacted by letter to attend this meeting. The Parks and Recreation Commission provided direction for staff on the order of the agenda to discuss the Capital Improvement Plan, the open house for the Ivy Hills Park discussion and the open house for the Bridgeview Shores trail. Batchelder distributed copies of the approved revised park reservation policy. The Commission discussed the fact that the Mendota Heights Athletic Association had been getting signatures on a petition during their signups for baseball and softball and'that they would be petitioning the City to have youth baseball play available at Mendakota Park. The Commission discussed the use of netting and softball versus baseball at Mendakota Park. � Parks and Recreation Commission Ma.rch 14, 1995 Page 16 •Q�% �� There being no further business, the Parks and Recreation Commission adjourned its meeting at 9-:15 o'clock P.M. Respectfully submitted, Kevin Batchelder Administrative Assistant � CITY OF MENDOTA HEIGHTS TO: Ma.yor and City Council FROM: Tom Law � City Adminis tor March 16, 1995 , SUBJECT: Nomination of Minnesota Fire Department for the 1995 Mendota Fire Department Community Service Award DISCUS5ION: Each year members of various fire departments from across the state gather in Bloomington to attend the Minnesota State Fire School put on by the State Fire Center. As part of the annual program, awards are given to the most deserving individual and the most deserving fire department in recognition of outstanding service to their community. Again this year, Fire Chief 7ohn Maczko and I wish to recommend that the Mendota Heights Fire Department be nominated for the 1995 Minnesota Fire Department Community Service Award. ' Chief Maczko and I recently discussed the many extraordinary contributions the Fire Department has made to our community in the last year and believe our Department is certainly worthy of the Community Service Award. Going well beyond the routine duty of responding to emergency calls, our department has participated in dozens of special community events and programs over the past twelve months which demonstrates a strong commitment to the Mendota Heights community. Such events include Celebrate Mendota Heights Parks, PTA Open House at Mendota Elementary, Government Day at City Hall, and Fire Prevention Month activities just to name a few. In order to enhance the Department's application, it would be very helpful to have the City • Council offcially nominate the Department for the award. A draft resolution which formally nominates the Department for the 1995 Minnesota Fire Department Community Service Award is attached for your consideration. If approved, Chief Maczko and I would begin preparation of the award application packet which needs to be submitted to the State Fire Center no later than April 7, 1995. i ACTION REQUIRED: Should Council concur with my above described recommendation, a motion be made to nominate the Mendota Heights Fire Department for the 1995 Minnesota Fire Department Community Service Award. ; ; �I MTL: dfw City of Mendota Heights Dakota Counry, Minnesota RESOLUTION NO. 95- A RESOLUTION NOr�IINATING THE MENDOTA HEIGHTS VOL ++ FIRE DEPARTMENT FOR THE 1995112Il�N1+'.SOTA FIRE DEPARTMENT CO SERVICE AWARD WHEREAS, the annual Minnesota State Fire School includes the presentation of an award to a fire department wluch has consistently provided outstandi.ng service to their community; and WHEREAS, the Mendota Heights Mayor and City Council feel the Mendota Heights Volunteer Fire Deparlment does consistently provide such service to our community; and WHEREAS, the Mayor and City Council believe the Mendota Heights Volunteer Fire Department should paiticularly be recognized for its superior program of fire prevention awareness and education throughout the communiry. NOW T�EREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota that the Council nominates the Mendota Heights Volunteer Fire Department for the 1994 Mi.nnesota Fire Department Community Service Award; and BE IT FiJRTHER RESOLVED the Ma.yor and City Clerk are hereby directed to execute all documents necessary to officially submit the awazd application in accordance with the nomination requirements. Adopted by the City Council of the City of Mendota. Heights this 21 st day of March, 1995. CITY COUNCIL CITY OF MENDOTA HIIGHTS I� ATTEST: Kathleen M. Swanson, City Clerk � MENDOTA HEIGHTS PQLICE DII�ARTMENT ' MEMORANDtifM , DA'TE: Februacy 1S, 1995 _ TC}: Mayor and City a il Gity Administra or FROM: Police Chief � � � StTBJECT: �3�I,ACEMENT � LTA�? CA.R ' INTRODUC�'�ON The police departznent requests council permission to replace its 1991 Mercury Caugar unmarked squad car with a comparable vehicle. , DISCUSSION We budgeled $10,000 to replace Sgt. Wicks vehicle this year. It is a unique vehicle that is rarely nsed for any purpose ather than transportation and surveillance. For ' that reason we do not use the state bid to purchase the typical "palice car". Sgt. Wicks has Iocated a vehicie that would serve his purposes at a Iocai deaier. The vehicte is available far $1Q,000 and tha Mercury as irade. RE�'`�OM�,VIE�1 DATiON Request couneil approve the expenditure of $10,000 to replace the poiice departments 1991 Mercury Cougar with a similar special use vehicle. � i 1 / i • :i : i� i February 16, 1995 TO: Mayor, City Council and City Admini to .� .. . Tom 01und Public Works Sugerintendent 1995 Street Sweeping The following bids were received from four contractors to sweep City streets thzs year: Nzike McPhillips, Inc. Clean Sweep Laomis, Inc. $58.{� per hour 63.00 pear hour 69.00 per haur The estimated total hours far street sweeping is 180 hours (180 X$58.OU -= $10,440.00). The badgeted amount for street sweeping and striping is $16,000. Wark is to begin the first week of Apri1 and completed on ar befare May 1st. McPhillips, Inc. has provided this service far the City in the past and we are satisfied with their perfarmance. RECOMIV�NDATION• I recommend that the street sweeping contract be awarded to McPhillips, Inc. for their hourly rate of $58.Q0 per hour. ACTIQN REQiJIR]E'1D: If Council concurs with the staff recammendation, they should pass a motion awarding the 1994 Street Sweeping cantraci to McPhillips, Inc. at their hourly rate of $58.00. ') ;; T70. dfw ;' �� j( I ;) i �� i CITY OF MENDOTA HEIGHTS �� March 15, 1995 TO: Mayor, City Council and City Adminis FROM: James B. Danielson, .E Pc2blic Warks Director SUB,TECT: Tnink I�ighway 131Pilat Knob Road Trtff c Signai Agreement DISCUSSION: Fram the day the Tzunk Highway 13/Pilot Knob Road intersecti.an was opened to qafFic, complaints began coming in about haw dangerous the intersectian was (see attached map). Accidents began happening frequently, as often as one a week for a while. As a result of the complaints and accidents, I cantacted Mn/DOT and requested that they consider installing a t�aff`ic signal. Mn/DOT canducted the appropriate studies and cliscovered that a signal was wa.rranted. They aiso discavered that the FHWA would allow them to complete a change order to the Mendota Interchange project and fund 84 I of the cc►sts if Mn/DOT could move rapidly and get the signal designeci and installed by 7une-7u1y this summer. Mn/DC►T has therefore been ogerating in a fast track mode in order to try and take advanta.ge of these Federal funds. Because design for the signal installation is on fast track in arder to take advantage of the Fecleral funding, the State daes not have a formal agreement grepared. In order to insure that they have the concunence fram all parties to be invalved in the future agreement they have submitted a letter of understaading in advance. ` The formal agreement that will be forthcaming c�rill be the State's standard traffic signai agreement based on contributing legs. Because the City has agreed to take back the portion of Pilot Knob Raad iacated north af rerouted Trunk Highway 13 once the Mendota Interchange Project is completed, the City has one contributing leg. The construction costs will therefore be split accardingly: Federai Government State afMinnesota Dakota Caunty Mendota Heights 84°l0 10% 5°l0 5% Si�nal Cos#s i $120,000.00 $15,0OO.Op $7,540.00 $7,500.00 � Engineer's Estimate $150,000.00 � � Interconnect Costs State of Minnesota 75% Dakota County 12.5% Mendota Heights 12.5% $11,250.00 $1, 875.00 $1, 875.00 Engineer's Estimate $15 000.00 � The City's share of the costs are proposed to be covered by Tax Increment Financing (TIF). RECOMMENDATION• This intersection has been proven to be a dangerous one and Mn/DOT's studies show that a traffic signal is warranted. I recommend that Mendota Heights cooperate in its construction according to the standard State formula based on contributing legs. ACTION REOUIRED• If Council desires to implement the recommendation, they need to arrive at a consensus to approve the future standard Mn/DOT agreement at this time. No formal action is required until the formal agreement is presented to Council at later date. 7ED:dfw ,� March 7, 1995 Mr. Peter Sorenson Minnesota Department of Transportation Metropolitan Division Golden Valley Office 2055 North Lilac Drive Golden Valley, Minnesota 55422 County of Dakota - Highway Department 14955 Galaxie Avenue Apple Valley, Minnesota 55124 Mr. Jim Danielson � City of Mendota Heights 1101 Victoria C%.rve Mendota Heights, Minnesota 55118 Re: S.P. 1909-65 � Trunk Highway No. 13 at County State Aid Highway No. 31 (Pilot Knob Road) Preagreement - Traffic Control Signal System Deax Addresses: This letter is a summation of the forthcoming traffic control signal agreement between the County of Dakota, the City of Mendota Heights, and Mn/DOT for the above referenced project. COST PARTICIPATION This signal system will be installed as a supplemental agreement to S.P. 1909-65. There will be 80% federal funds applied to this project, however, these will not be applied until after the project is complete. Mn/DOT will fund the federal share until that time. The remair.ing 20°70 of the construction cests, including st�.te furnished materials, �vould be 50% State, 25% County, and 25% C`ity. This signal will also be interconnected to the signal at TH 13 at TH 55. The four legs of that intersection are under Mn/DOT jurisdiction. The cost participation for the interconnect items (based on the eight legs involved) would be 75% State, 12.5% County, and 12.5% �City for the remaining costs after federal funding. The engineer's estimate for signal installation with interconnect is approximately $150,000. MAINTENANCE RESPONSIBILITIES � � The ongoing maintenance and operational responsibilities fox the signal systems will be shared as follows: County - relamp, clean, and paint the signal system. The County will also pay for 25% of the electrical power to operate the signal system. '; A,i Eqc�al Opportcr��it>> En�plc��er c � +� �� •� March 7, 1995 Page Two City - maintain the luminaires and all its components, including replacement of the lununaires and pay 100% luminaire electrical costs. The City sha11 pay 75% of the electrical power to operate the signal system. State - perform all other maintenance of the signal system, including aboveground and underground equipment such as the controller, cabinet, loop detectors, conductors, interconnect cables, poles, pedestals, and heads necessary. The State sha11 also time and operate the signal system. '�e intent or the Uepartinent's maintenance policy is to distribute equally the ongoing costs of the signal system between the agencies involved. While the signal system will be operated by the Department of Transportation, the local agency's responsibility for the minor maintenance and power costs indicates their ongoing commitment to the signal system itself. Please contact me at 797-3134 as to your approval or discussion of the terms of this agreement so the final agreement can be drafted. Sincerely, Minnesota Department of � 0 Anthony J. V�ecki Division Signal Design Engineer �, i 4 CITY OF MENDOTA HEIGHTS i� • Ma.rch 17, 1995 TO: Mayor and City Council FROM: Tom Lawell, City Administr t SIIBJECT: Police Department Labor Agreement Our current two year labor agreement with our police officers' bargaining unit expired on December 31, 1994. Negotiations for a new contract have been ongoing ever since, and have now been successfully concluded. Council is now being asked to ratify the proposed settlement. Our twelve sworn police officers are represented by Law Enforcement Labor Services, Inc. (LELS). Council will recall that in October, 1994 we met in a workshop session to discuss acceptable contract settlement parameters. Over the last several months Police Chief Delmont, Administrative Assistant Batchelder, and I have been meeting with Union Steward Dave Olmstead, Officer Neil Garlock, and LELS Business Agent Roland Miles in an attempt to reach a tentative contract settlement. On March 6, 1995 we were informed by Union Steward Olmstead that the Union membership had voted to approve the proposed contract. DISCIISSION As noted above, our most recent police department contract ran for a term of two years. We have enjoyed great success with the two year contract as it minimizes the amount of time spent annually on labor negotiations. Historically, employee morale is more likely to suffer during contract talks, and a two year agreement minimizes the contentiousness associated with the process. For these reasons, it is recommended that we once again enter into a two year contract with our police officers. �i Based on input received from the City Council during the labor negotiations, the terms of settlement were to be kept within specific cost of living parameters. In terms of��wages, is proposed that hourly rates be increased by three percent in 1995 and by three percent in 1996. The three percent increase for 1995 is consistent with that approved by the City Council December, 1994 for all non-union City employees. i it in In terms of employee health insurance, it is proposed that the City's 1995 contribution towards coverage be increased $16.00 per month, bringing the total monthly contribution to $340.00 per employee. The need for this increase is related to the ever escalating health_insurance premiums imposed by our health plan provider. The City Council previously approved an identical increase for all non-union City employees. For 1996, it is proposed that our police officers receive a health insurance contribution equal to whatever amount the City Council provides to other non-union City employees at that time. The last issue involved in the settlement relates to our continued desire to decrease the amount of excess leave hours held by our officers. These excess vacation and holiday hours represent a future liability to the City as an individual may "cash out" the hours upon leaving employment with the City. Two years ago we embarked upon a program to begin paring down the accumulated leave balances over time, and this settlement continues that program for another two years. More specifically, the proposed settlement calls for the re- execution of a letter of understanding whereby bargaining unit members who currently hold vacation leave balances in excess of 20 working days will be required to: 1) Schedule vacatiori leave during each calendar year sufficient to use up all hours accrued during that year, and 2) Schedule vacation leave during each calendar year sufficient to use up 25 percent of those hours they currently hold in excess of 20 working days. Of course, the authorization to schedule these additional vacation hours is dependent upon maintaining an adequate level of personnel on the street, and as such, the Police Chief must approve all vacation requests. RECON�NDATION I believe this proposed settlement package accomplishes all of the objectives set forth by the City Council for this particular round of contract negotiations. The proposed settlement is within our established cost of living guidelines, and also continues to make strides towards reducing the City's excess leave liability issues. Adequate funds are available in the adopted 1995 budget to implement this contract settlement. The revised contract language has been accepted by the Bargaining Unit, and I strongly recommend that the City Council ratify the outlined terms of settlement. ACTION REQIIIRED Should Council concur with my recommendation, a motion to approve the 1995-1996 Labor Contract Settlement as described a.bove between the City of Mendota Heights and Law Enforcement Labor Services, Inc. should be considered. In addition, the Mayor, City Administrator and City Clerk should be authorized to execute a formal labor contract document which incorporates the described contract revisions. --� `. � �� CITY OF MENDOTA BEIGHTS March 21, 1995 T0: Mayor and City Council FROM: Tom Lawell, City Administ SIIBJECT: Police Officer Contract Settlement DISCIISSION We recently became aware of a State law which requires the preparation of a"Uniform Settlement Form" at the time each new employee labor contract is settled. As part of the ratification of a new labor contract with our Police Officers tonight, Council should also acknowledge receipt of the prepared Uniform Settlement Form which is attached. In accordance with the State's requirements, we will then send a copy of the form to the Bureau of Mediation Services. ACTION REQIIIRED As part of the ratification of the 1995-1996 Police Officer Labor Contract on tonight's agenda, Council should also acknowledge receipt of the attached Uniform Settlement Form and staff should be directed to forward the document to the Bureau of Mediation Services as required by State law. � 0 . LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCTL Mareh 21, 1995 Cement�Masanry Coatrac�or Liceaase Garvey Canstructian Inc. 0'Leary-Omodt Masonry, Inc. Fxcavatioa Contrae�ar License Herman Excavating Kline Bros Excavatzng Specialized Turf, Inc. Gas PipiaQ Contrac�or Licease Sylvander Heating Tnc, Wohlers Southside Heating & A/C Cedar Valley Heating SVAC Contractors License Peterson Bros Shee�.metal Wohlers Sou�hside Heata,ng & A/C General Caatraetors Licease M.P. Johnson Construction Inc. Lantis Construction Inc. StuecolDrywall Contraetor License Scandia Stucco Co. Rubbish Haulers Lieense Highland Sanitation � . � . � �._. . . . .' . . • � r..w_.-.-�--;: ' • ,. �� . . � r � ' � � � I , ` '� . , .. . : � " , ' . . , • ; ' ' . . • �i _ � ; �:. . - - - -- — -------- - - — -- - - - `•. ,:i' :Ei; '•x. :;i:^'44�:v;. �•�y;j: .:K: `•:w6 , ei: ' :'i".. ..r.S .'i :' "ix _ ��j � a.- tEt.•': � �, ' 2�Fiii^::. , f� >�;.7' '•�: :.u. .Y`'� ` eir�,� ,.�. ;S:i?'j ?;'.Z,. •r'7�^•,S'�ti ; •t� r%i:i ry�j ,`� p"i��1�:;;' "y'�#�.;'.Y; �.F ,. t' ...r , �:xti.,.; hh;t�S'�?�.'i `^�:�h. FN v�`4;: �+,}',,:.�::::i::,^��t � h:w�FN: ` +%'`�'�. 4• `g.. ,+}4: `-', �.' . � '�r. :�„?�r.. �:� ..�:i:�,?.N�.`:'�+'�,`i. �.5 +`� :� � kS,}��GY�� •.� .k G••; �' • �i � r, .t.r •. 4,„. >, fh�Y.�bS;*Na . f�'' ::". F:`• r . . , . . ._ . . • . . •' , . .... . ;'�'"' .. . . " . ' . . ' � . March 2i, I495 TO: Mayor and City Couno.tl CLA2'MS ISST SUMlY�1RY: - Tota2. CIa31n.s Sfgn2Ftcant Ciaims Dahlgren Shardlow Uban � plannin Hughes & Costel2o 3egai fees Fracy/Tripp fuel ilaustzaZ CIa3aas Imperial Oevelopers industrial park Mac Queen p7ow & haist Scherff Inc Lea/Marie pond Don & Dorothy Perron land purchase Dan & Darothy Perron " 135,71� + 2,01$ 2,970 4,081 31,930 7�,867 5,250 27,322 122,690 �7 Mar. ' Fri 12: 7M `.` Ternp Cheek Nurnber f Temp. ' Gheck ' Nurnber Vendar Narne 2 Airpart Medica2 Clinic z '„` Tot�ls Temo Check Nurnber ierap Check Nun;ber � 2 Airsignal Ir�c 2 R9.rszgrtal Inc 4 Tatais Ternp Ch�ck Nurnber Temp Gheck Number^ s 3 Albir�sun 3 Albinsars _.� 6 TG'ic7i5 Temp Check Number � 7emp Checic Number 4 4 A P W A �' 4APW R 4 AFaWA 4AF'WR 16 Tata15 Temp Cncck M1lumber Temp Check Number 5 i� 5 Belsc+n Mfg Co 5 Tatals Temp Check Number iemp Gheck Nurrrber 6 6 BSNCorp 6 - - - - -- Tatals Ternp Check tUumber Temp Check Nurnber 7 7 Bayer Truck f�arts 7 7c�t�ls Temp Check IVumber ueN� av-nuw Ue�t DU-KOdOS 3/2iJ95 Claims Li.st 15-Engr b0-Utiiities F�age 1 City of MeMdota Hei� a 20-POlice 70-Parks 30-Fire � � 8Q-Planning 44-GEO' 85-Recycling " 90-Animal Control Accaunt Cc+de Camments Amaunt 01-4331-0;�0-2@ physieal pa2iae afficer SI5.55 1 Ql i -421 P1--@2Qt-�0 01-4�f0-�30-3QJ � 27-4305--710-@@ 05-4305-105-15 3 01-4404-@50-50 01-4A@4-0'I0-70 @5-4404-105-25 fS-4404-060-60 4 01-4330-218-7@ s 01-4330-215-'70 6 Q� 1-4�30-49�ft-�Q 7 mar svc roar svr sply friendly hills pro� splys 93 due5 95 dues 95 dues 95 dues perk eq park eq parts 312 . . _ . ' " ' ' ' . �. ., y. ..... M - .. 515. 55 15, 97 $. 32 24. 2� 17. 33 28, b01 4S. 93 42. 7S k2. 75 42. 75 42. 75 171. 00 8, 167. 5$ 2, 167. 58 692. 64 692.64 8@. 9i 80. 91 17 Mar i • Claims List , Fri 12: PM City of Mendata Hei, � ' Temp Check Nurnher 8 Temp. ' Check ' � Number Vendar Narne Account Cade 8 C D W Cc,rrsp�_iter Ceriter Inc 0S-43@2-105-25 .«, 8 Tc�ta2s Temp Ctt�ek Number 8 Temp Ch�ck Nurnber '3 9 City M4tor Supply a 01-4330-442�-�0 9 City Motor Supply @1-4330-490-50 9 Gity Matar Supply i5-4330-�t9Q�-6@ 9 City hiotor Supply 01-4a3@-490-70 9 City Mator 5upply 01-4330-49QYr70 45 Tatals Temp Check Number 9 Temp Check Number 10 � 10 City of St Pau2 @1-4330-440-�0 1@ .} Totals Temp Check Number 10 Ternp Check Number i l ii Contact i+E�bile Communications 2�l-k330-452+-30 11 Contaat Mobile Comr�unicatir�ns 01-4330-450-30 22 Tatals Temp Cherk Nurnber il 'iemp Check Nucnber 12 i;`''s 12 Camm Center 0�1-4330-490-50 1 2 t' Tatals Temp Check Number 1� Ternp Check Nurnber 13 13 Cannert inc 01-42fQ-0c^0-�0 — --. ._ _. 13 -- - - _ — — Tc+tals Temp ChE?ek N�.�mber 13 Ternp Cherk Nurnber 14 24 Covera2l Q1-4335-3i�-50 14 Gaverall 01-4335-310-70 14 Coverall 15-4335-310-60 42 Tatals Temp Check Number 14 Cc+mment� software parts parts parts parts parts 503 radio rprs rprs rprs rprs � ,�an svc mar svc mar svc s n�ar svc . • 2 - � Page � Amaunt 422. 98 422. 98 130. 75 f 3. 80 82. 25 26. G6 �12'. 60 465. 86 562. 50 562,50 200. Qf0 72. 95 272. 95 326. '73 326. 73 8. 00 8. 00 60. @0 60. 0� 59. 99 179. 59 17 Mar Fri 1�:. �M Ternp Check Number 14 Temp. ' Gheck ' N4�mber Vendar^ Name Ternp Check Number 15 ,x, • SS Custam Die Guts 15 Tatals Terop Check Nurt�ber Temp Check Nurnber 1E, 16 Dahlgren Shardlt�w Uban 16 Dahlnr^er� Shardlow Ubar� 26 Tlahlgren Sh�rdlaa Uban T6 i�ah lgren Shar dlow Uban 64 Tota2s Temp Ch�ck tJumber Ternp Ch�ek lUumher 17 f7 Dakata Coun�y Tech Inst 17 totals Temp Cherk Number Temp Check Namber 18 18 Graybar Electric 18 7otals Temp Ch�ck Number ;< Temp Check Number 1'9 f9 Hdwe N�nk 19 Ftdwe Hank 19 Hdwe H�nk 57 Tc�tals Temp Check Number Temp Check tVumber 2ib 2Q� Hughes & Costello � 20 ?utals Temp Ch�ck Number Ternp Check Nurnber 21 21 I [J S Claims List City of Mendota Hei�, . Account Cade 0i-44�0-05Qa-S@ 25 Q� 1-4221-135-8Q� 01-21Z5 01-2125 16-4220-135-00 16 01-4400-030-30 17 @1-4s3@-49Q�-50 Q 18 fd1-433H-460-30 01-4330-460-30 01-433@-460-�0 19 Qt2 -42c2-12Q�-��h 20 Qii -4330-43Qi-i Q� Carnments splys feb retainer feb re mendata hornes feb re raer,dota hames feb re t�wy 55/11¢t study fire fighter trng splys parts discount part feb prasecution feb mten Page 3 Amn�int . 552. i 9 552. 19 I � 479. Q�9 9. 99 425. 00 103. 92 ^�� (bI$. 0fd k20. 00 420. 00 � 41. 17 41. 17 27. 24 1.61cr 0. 3@ � 15. &3 'L�'� 96`3. 50 2� �69.5@ 55. 2� • 17 Mar ' Fri 12: M � Temp Ch�ck Number 21 Ternp. ' Check ' Number Vendar Name �3 Z � S 21 I 0 5 21 i 0 S �'"` 2 i I O S 21 I d S 21 i 0 S 2I T O S 21 I O S 189 Totals Ternp Check Number Ternp Check IVurnbar �2 22 Tdenti Kit co 2� Tatals Temp Check Nu�aber Temp Gheck Nurnber �3 � 23 Irnperial Developers 23 Tatals Temp Check Nureber Ternp Check Number 24 24 Kar Rr^aduc�s 24 Kar Producis 24 Kar Products 24 Kar Products 24 Kar Products '�#� --- 120 iutals Temp Chc?c►c hlumber Ternp Check Rfumber 25 25 Knox Carnmerci�l Credit 25 Kr�ox Commercial Credit 25 Knax Carnmercial Cr�dit 25 Knox Cc�mrnercial Gredit 25 Knox Cc�rnmercial Gredit �S t{nox Cammerci a 1 Cr^ed i t 25 Knox Cornrnerciai Credit 25 Krnox Cc�mmercial Credit 25 Knox Carnmercial Credit 25 Knax Cammerci�l Credit 254� Tatals Temp Ch�ek Number Clairns List City of Mendota Hei. � Account Code 02 -433tZ�-460-30 @1-4330-445-40 01-4330-490-50 @2 -433@-�i90-7Q� 05-433�"�c -490-1;, 15-43,�0-490-60 @f -430Q�-�t80-8Q 01-44�0-109-09 21 01-4200-61@-��1 22 16-44fa0-842-@0 23 01-4330-440-20 0I-433t�-460-30 01-4330-490-.�.�0 01-4330-49@-70 15-433Qi-49Q�-60 24 @1-4305-070-7@ 01-430,�'.�-Q�70-70 Q+1-43t�5-170-70 01-4305-070�-70 08-4335-000-00 Q� 1-4305-07@--7+2t Q11-4305-@7@--70 01-4305-050-50 i 5-43@5-060--6t� Q�1-4305-050-50 2S Gammen�s feb mtcn feb mtcr� feb mten feb mtcrr feb mtcr� fet� rntcn feb rnten feb mtcn qtrly rent pytnt 6 92-5 ind g�rk p�rts parts parts parts part � solys spiys r�turn splys splys splys splys splys splys splys Rage 4 Amaunt 11.?JtD 55. 15 I2.00 21.00 55. i 5 11.4�0 l i . 0e3 55. 15 275. 63 102. 00 102. 0@ 33s929.50 31 y 929. 50 � 15f.C@ 151. 20 151. 80 2 51. 20 151.2'0 756. 00 33. 49 81. 0fs 47. 91 c�^ 68. 13 c5. 07 59. 0 f 40. 45 40. 45 40. 44 28. 07 s6$. 26 � 17 Mar Fri 12.� �M • Temp Check Nurnber �6 Temp. ' � Check ' Nurnber VendGr^ Narne 2fi Kimbali Midwest '�c6 �?�` Tota2s Temp Ch�ek lUumber Temp Check N�amber �? 27 Krechs Office Machines 27 Totals Ternp Check �iu�rber Terap Check Nurnber 28 28 Guy Kull�r�der 28 .fau}r Kui lander 28 C�uy Kul iander � 84 'iatals 'iemp Check Nue�ber ' Femp Check lWamber z9 29 League af Mri Cities 29 League of Mn Cities 58 Tat2]s Temp Cht�ck Number Temp Check Number 30 30 �eef Bras 30 Leef Bros k'° 30 Leef Lros 90 Totais Temp Cht�ck i3umber Temp Check Number 31 32 Mac Quee» 31 Mac Queen 62 ic<tals Ternp Che.ek 1Vumber Temp Check Number 3C 32 Jack Mac Dar�ald TV 32 J�ck Mac Danald TV Claims Lxst City af Mendata Heiy j Account Code Qli -4.saQi-4�0--50 �c6 @1-4300-110-10 27 08-4335-000-0@ 0I-4490-i tD9-tb9 Q�5-4415-105-15 28 01-207G 01-413l-020-2@ c9 @1-4335-31Qt-5@ 01-4335-s 10--70 15-4335-310-6@ 30 12-46��3-¢�00-QF0 12-4620-ft00-00 31 4t1-4330-490-50 01-4330-4'30-70 Camments parts s & h rnonitar exp reimb exp reirnb exp reimb rn�r prem rnar prem Peb svc feb svc feb svc bax & t�aist p1aW rprs rprs � page 5 � Arnaunt 69. 69 69. 69 25. 00 25. 00 37. 11 33. 56 42. 92 if3.v9 485. &5 5f7.56 1, 103. 41 i 5. fIl0 16. 00 16. 01 48. @1 41, 535. 00 33�332.37 74, 867. 37 10. c^6 1 @. 2fi ...., _ . � . . y .n . � .. ._... . _ . . .. .... _ . . . " 1'7 Mar � Fri 12:,. �M • Temp Check Numher 32 Terrsp. ' . • Check+ ' Number Vendar^ Narne 32 3<ack Mac Donald TV 96 •- Tat�ls iemp Check Number Ternp Check Rlumber 3� 33 Minn Be�ring Co 33 Tc�tals Temp Ch�ck NuMber Ternp Check Nurrsber 34 34 Mendata Heights Rubbish� . 34 Mendota Neighis Rubbish� s4 Mendata Heights Rubbish° 34 Mer�data Heights RubbiSh' ! --- 136 �� Totals 7emp Check Numtrer Terop Check Numbe�^ 35 35 Mpls Health Dept 35 Tatals Temp Check Number Temp Check Number 36 36 Minn Aept af Rever�ue iG3 s6 Totals Temp Check Nuraber Temp Check Nurnber 37 37 Marton Thokal 37 Tatels Ternp Eheck Num�er Tetnp Check Rtum6er 38 38 Nelsan Radic� Comra 38 Tc�t�ls Temp Ch�rk Nuarber Tetnp Check Rlurrrber 39 39 Oxygen Service Co Claims List City of Mendota Heiy' . Account Cade 15-433Q�-430-60 3� @1-4330-49Q1-5@ 33 @1-42$0-3i@-50 0I -488tb-3 f 0-?@ 35-4280-31tD-60 01-4280-s1S-30 34 01-4305-02fb-'�c0 35 02 -432(A-Q�StIl-5@ 36 0i-442i-ID5@-�0 37 07-4331�-Q�0Qt-00 38 0A-4335-@00-Q�Q Carnment s rprs parts feb svc feb svc feb svc feb svc feb svc feb �Fuel tax safe i salt roar mten Peb act Page 6 Amaunt f 0. 26 3@. 78 138. 47 2 38. 47 51. A0 5i.4td 51. 38 45. 20 139. 38 55. 60 55. B0 38. Qt0 38. 0� 1�427.48 I , 427. 48 62. 40 + 62. 40 :��i 18. 00 17 Mar Clairns l.ist Fri 12:� �M City of Mendota Heiy � Temp Check Number 39 `Cerrtp. . Cheek ' N�unber Vendur Narne Account Cade 39 {3xygerc Service Co 01-4305-030-30 78 - Tc<t�ls Ternp Ch�ek Number 33 Ternp Ch�ck Number 40 4Q F' C 6xpres�. _ 01-4300-i1@-1@ 4fIl Tatals Temp Chc�ck Number kfQ Terap Check Nurrsber 41 41 Ft�garr Communicati�ns 01-4402-114t-10 4i Totals Temp Check Number 41 Temp Check 1Vumber 42 42 Rassis Floral 01-44�0-110-10 42 7otals Temp Check Number 42 Temp Check Number . 43 43 Reeds Sales & Sve 01-4330-490-50 43 'Fatals Temp Ch�ck Number 43 '::° Ternp Check Number 44 � 44 Sears 01-4305-050-5m 44 5ears 01-4305-@70-70 � 44 Sears 15-4305-060-6Q� i3Z i'otals i'ernp Check Number 44 Temp Check Nurnber 45 45 St Ja�eph Eq @3-4330-49�-50 45 Tat�ls Temp Check Nuatber 45 Ternp Check Nurnber 45 46 T A Schifsky & 5ans 01-4421-@50-50 Camments feb act keyboard � renewal re Dr Chaa svc check sp].ys splys splys p�rts winter asphal� Page 7 Amaunt 13. 50 3f. �0 210. 67 2 f @. 87 99. 00 99. 00 53. 25 53. 2S 14. 5@ 14. 5@ 34. 22 34.22 34. 8�C 102. 66 13. 25 13. 25 80. 51 17 Mar Fri 12: �. -M � Temp Check tVumber 46 Ternp. � Check ' N�unber Vendar Narne 46 Tatais Ternp Check Nurnber ' Temp Check humber 47 47 Scherff Inc 47 iotals Ternp Check Nwnher Temp Check Number 48 48 Sh�mrack Cleaer� 48 iatals Temp Check N�cmber� 'i Temp Check Number 49 49 Sign Genter ' 49 Tatais Temp Check Number Temp Check Number 50 50 Snyder Drug Stores 50 5nyder Drug Stores 5� 8nyd�r Drug Stores � �Q Tc�tais Temp Ch�ck Nu�sber '� Ternp Check Number 51 51 David 8orby 51 7c�tals TErnp Check Number Temp Check Number 5� 52 Southv%ew Chev 52 5c�utF�view Chev S� 8authview Chev 156 Tatals Ternp Ch�ck huaber Temp Check lVurn6er 53 53 St R�ul Stamp Warks Clairns List City of Mer�data He3y. , Account Code 46 29-446Q�-0@0-Q�Q� 47 0I -441 Q�-@2Q+-20 48 02-4305-02@-�0 49 �1-43Q15-030-30 0k-4266-650-10 tIl2 -43tti5-t�50-50 5td 01-4410-05@-50 51 01-4330-490-70 01. -433tb-49@-7@ Q� 1-4330-490-7Qt 52 05-4490-105-15 Camrnent s re lex/rnarie porfd feb c2ng crime watch signs sply� new�letter splys 95 allowance parts 503 � parts 5fl3 parts 503 nutary 5tamp5 Page B � Amaunt 80. S 1 5� "�c50. Q�@ 5� 250. 01A 8�i. 9fD A0. 90 � 233. Qt0 �33. @4� 24. 86 17. 00 4. 65 46. 51 180.00 18@.0@ 322. 64 22. 51 33. 2$ 368. 43 44. 31 � 17 Mar . Fri 12:2":. . rt ' iemp Check Number 53 Tern�a. ' Check ' Number Vendor Narne 53 8t Raui Stamp tdorks 53 8t fiaul Stamp Works � 159 Tatals Temp Ch�ak Number T�rnp Gheck Nurnbe�^ 54 54 Statca 54 Tc�tal� Temp Check Number Temp Check Nurnber 55 55 T I E Systems Ir�c 55 `f' I E Systems Inc 55 T I E Systems Inc �55 T S E�Bystems Inc �C20 � Tatals Temp Check fVumber Temp Check Number 56 56 iracy Tripp Fue1s 56 - Tatals Terop Check i�umber Temp Cherk Nurnber 57 57 Vision Energy r -- 57 Tatals Temp Check Number Temp Check l�tumber 58 58 Zee Medical Svc 58 Zee i�ledical Svc 116 Tc�tals Ternp Check Nurnber 3380 6rand Tatal Claims List City of Mendata Hezg�. Account Code 01-430Q+-f 10-•ItB Q11-4490-8Q�0-90 53 01-4330-44@-20 54 01-4330-�t9@-� fd Q5-4334'S-490-15 06-4335-0@0-00 01-43321._.490- i P3 � . .:�:-.� _ S5 01-i�C10 56 01-43@5-05@-5@ 57 01-4490-110-10 0�-41+90-1 tD5-15 58 Cornment s hauler license dag tags rprs rprs •- , rprs rprs . . .. 1^�lY'S fuel prapane splys splys __... f . r. .n R�ge 9 Amaunt 375. 56 64. 1 � k83. 99 14Q+. 33 140. 33 S 68. 95 168. 95 169. 0� �� 601. 92 4� 081. 44 4t081,kA � 37.43 37. 43 �cl. 95 2i. 94 43. 8� � f 35� 717. 55 a ?� MANUAL CHECKS 15144 322.10 Life USA .Marck premium 15148 27,322.�2 Don & Dorothy Perron land purchase 15149 122�689.88 " ' " • 15150 3,836.08 State�Capitol C U 3/3 payroll 1515i . .15.34 PERA' " .15152 8�867.78 " n 15153 1,047.62 ICN1A " 15154 .93';.JO tAinn Mutual " 1515� '50.00 Great Wester L& A " 15156 405.Q0 t4inn�State�Retirement " 15157 256.30 Dakota County� " 15158 555.U0 Dakota Bank� " 15159 3,572.65 Corunissioner of Revenue " 15160• 15,48C.i5 Dakota Bank " 15161 46,868.96 Payroll a/c �' 15162 '� 651.78 pERA adjustment 15163 71.&4 Specialty Eq F D splys 232,946.30 . G.T. 368q663.85 �-•-�.._- - - � :� � CITY OF MENDOTA HEIGHTS March 15, 1995 TO: Mayor, City Council and City Admini�ir�� FROM: James E. Danielson, P.E. Public Works Director SUBJ�CT: TMI Work Hour Request DISCUSSION• TMI has forwarded the attached letter requesting City approval to work longer hours than 7:00 A.M. - 6:00 P.M., Monday through Friday, as previously agreed to by Mr. Jim Imre. T1VII does not feel that it will be able to meet the City's completion schedule of 7uly 15, 1995, with those work hour restrictions. Mr. Gary Johnson, Project Manager, will attend the meeting to discuss his request with Council. ACTION REOUIRED: Review Mr. Johnson's request with him and determine a course of action. JED: dfw COATINGS. INC. 2805 Dodd Road • St. Paul, Minnesota 55121 USA •(612) 452-6100 • FAX (612) 452-0598 The City of Mendota Heights Attn: Jim Danielson Public Works Director 1101 Victoria Curve Mendota Heights, MN 55118 (612) 452-1850 (612) 452-8940 (Fax) March 10, 1995 t'"'.':i'�;', 1'' '(::t:'. ."^"t � ��•ft i! i�? . t' . . ' - • •.1',i unTE��.��-`'/=5 rs �: ;�;��.:.L �;: � �5:�1-�,`l�yl' TG: �.�:_n-i_� �1n..�4 „�.�.�_.�.r._.. FF20;:1� .o,,.. �QU��.I'"`�'��'�yS a?'� rr :,_, (CQP� i i�iTt rc [� r �1 C�1 • � c f�.,F �- -,� • � , 1 lJJ il- r1�L FYc�:�.,• I'vU• fli:.�.��i.t�r.a.:� Re: 2.0 Hydropillar Project City of Mendota Heights, MN TMI Job No. 95-1981-8 COMPRESSION OF.SCHEDULE AND LONGER WORKING HOUR�DAYS Dear Mr. Danielson: Recently TMI has received several phone calls from citizens of Mendota Heights expressing their concern of the "sprinkler ban" that will be in effect during the reconditioning of.your 2,000,000 gallon hydropillar. Many of them claim that they have thousands o.f dollars worth of new scrubs, trees, recently seeded or sodded lawns, etc., that will probably die due to the "sprinkler ban". I explained to them that TMI has no control over this ban and as the contract allows, TMI has until July 15, 1995 to return the tank back to the. owner. Previously TMI's Jim Imre proposed to the City of Mendota Heights that they consider a"compression of schedule bonus" as an incentive to get the tank back into service earlier. TMI's previously proposed $180/day schedule compression bonus is for each calendar day that the tank is available to be placed back into service before July 15th. �TMI STILL PROPOSES THIS "SCHEDULE COMPRFSSION B�N�JS" FOR THE CITY QF MENDOTA HEIGHTS' CONSIDERATION. This type of bonus/penalty* program is not new to the construction industry. In fact, the majority of all highway/DOT projects incorporate this incentive into the contracts. With or without the above bonus program, TMI still needs to have the option to work Saturdays and Sundays and after 6:00 P.M. in order to meet the original schedule. Minnesota spring/summer weather does not allow the contractor to work Monday through Fridays, regular working hours, and still get a water tank completed. TMI needs these additional hours and work days to make up for weather delays, etc. TMI REQUESTS THE APPROVAL OF THE CITY COUNCIL TO WORK DAYS AND HOURS BEYOND THE ONES STATED IN YOUR PREVIOUS CORRESPONDENCE DATED 2/22/95. * C�HWFR 1 Wk Penalty per contract is called "Liquidated Damages" at $400.00 per day. Contractor for Protective Coatings and Linings for Industry: An Affirmative Action, Equal Opportunity Employer. � City of Mendota Heights March 10, 1995 Page 2 Should you have any questions regarding the above or would like to discuss it further, please don't hesitate in contacting me at (612) 452-6100. GJ/gg/198108gj cc: MSA Consulting Engineers Attn: John Hemming 1326 Energy Park Drive St. Paul, MN 55102 (612) 644-4389 (612) 644-9446 (Fax) Sincerely yours, TMI COATINGS, INC. 1 �!—�`u�Lc� ��i��-ui�—i'L`�� v Gary Jo nson Chief Estimator/Project Manager a ,. � 03�20,�fl5 16:11 FA.T 612 2Z2 d755 MERTENSOTTO �-•-• CITY OF MH �l001 � � � � ��. � 3 � zt �S C:�-,�,.� . RC)WI.ANT� & MF.RTF.NSOTT4, FA. � f ATiORNEYS A1' GAW . uoo mFsrs�zu sru+�r SI: PAt1L. MCNNESdTA SS102 SS97 fG22�712 SS89 F11.Y (bi2)'�.�"'.�F755 cfrwr�r.�s a �ravsorro 1 il1. JOHNSAN :CHnf.TS• xttot�,+s c. xovrcuc[ U!?IVNIS W. McPARTLLN (�OFCOUt�SFI.) .lOEIN C. R4�L.AND cw."cts� • F. [ It . ` - [ `+. i i :11' :l:�!'' f'leac�'. i�eliver the fott4wiug P��s} to= t.�c,�t.. ,��st Arrts KATfiY JENSEN vni.�ug noG�.-rr�r. •.tw d.nirui Sn Noa2s Dakon. j�j�; �im Danie?san �+'AX Nt�. aS"L-fi9�{} ��. chuak Mcrt:.a�otto DATE: � -' p . 1995 � � t i � SGj�jT �','j� Ka Lhy TOTAY. PA.C:ES, �TCLUDAV'G Tffi� PAGE 3 MES�AGE: F�.c�warr�inq my prO�OSeQ modi�ied snririkling plan. TherP arp G zoass and t�*c� c:rssG yrc�ups; bei,iiq ABC dzld DEE. Gommercia�. 8IId iri- Sti.tutional use �rATtf.-lri-'� Pg �re e�clu�ine7.v deleaated �o Wedne�c�av of ¢�+Ch week. The ratation. is cpZi.t evenly bctwccn cvea aad odci e�ddresses and the time slots (nror.}�insr, a��ernoan, �nd pvPninc�� 2re �vai.labie to each �c�� i-hrpa days Pes week_ Fiavs S�. Paul water run thi� fihrough LL.�.i..r c;Umputer mode3. for pressu�e and �low, an.d we can adnt��: fih i� �1 an c�rhjPr..fi to St_ Paul Watsz's app�oval. Oacib�gi.aaI wt� foIlow by ms�il _/�� Fax only I�` Y4U �341titC}T R�CEPVE Ai�L T�i PAGES, CONTA.CT �COHI�IDiNT[�'�LTTY NOTE•' 'I�xe dacumcu�s m l3iis tdccogy aait_ ot?'stsiou ujnr c.vutaiu Lstutu�aEiusc Ctv�t thc Iaw litm ot RQ�PLPirID !Q MFRT1+'.NSf1TT(), P.A_ �hirh is t^ooSid?ntiPl uuilor 1�egstlFy prrnleged. The mformation u intoadad oalp for tba nso of !he indiriduai or euttty named on LGls ttans�is�oQ sbect�. If yau are not tha inteaded Tectp2eriG you are hereby nQLiitiied tit�t auy discipscue� capyia�,, di�6r�a�an, or tite tat�ag of aay acfian � rcliaacc om nc� cottttata of ibis Eeitcopied informarioa is sttictlp ptohtbtted �nd ibat the doc�ents shouid be retUriied t4 tbis F"tcm immediately. In t6is regard. if pon ha.vc tceeiYcd t�sis tctetapy ia ersvr, gIcax aotif7 as bT tdcp$oue Fu�ua�uteiJ �u tLat no �est arr+tubc tor tiie rctc�a of the otiQinal deenmentc tn tcc at no rnd� tn pnn. - � - _ 03/20/95 16:22 F:�.� 612 222 �755 2+�ERTENSOTTO -+-+-+ CITY OF �fR � �1002 �. . , . t, Flan approved by Mendora Hei�u G`rty CauFt�il on Match 21, 1995. 1 t � � 1 t�vi i . TT ► i � �� 7 � �he City of Mend.ata Heighrs p�cese�l.y bas a tatal spri�nkiiug bau in foz�e. This actian was necessary to cont�+ol municipai wa�r usage durin,� the t�n.e tS�at the Crty's 2 m�Izon galion elevated water tower is unc��oing m�anditioning. It is e�ected that the Wozk waII be completed by Julp 15, 1995. Futth�r, the City aaticipates rhat the water tower wil1 be re�dy for general munici,pal use by A� i, �,995. in th� intez�m., tb.e +City Gotmcr� i� wiILnia to apprave a modified sprinl�Iing plan provided tbat we have the coaperatian of aII properEy awners usimg the Meaadoia Hei�its water system far Iawn spri.nlcling. In the event �e msidents of Meudora Hei,�hu aze unw�73iug to voluntaril„y cooperate, t�,en rhe Cit� wi7.i bave na alternarive but to r+etc�, ta the total sprinkling baz�. Fffe prot�ction is a major concern, and in tb� eveac of a majar fire or ather em:�rgency, then Mendot�.: �Ieights residents w�I be notified o� a total sprinkling bau vi.a ma.jor Tarin Citp ra,dio and t�Ievision stations whicb. will r�main. m force u�7. furrber no'tice. The 2 milli.on gallon elevated wate= towex was taken out of service u�, Fhe e�arlp pazt of March 1995. In the int�i�n, the City musr depend an a�a.vity feed from rhe 6 m�7lion gallon reservoir in the Cizy of West St. Paui. Properties Iocated itve or more mz�es �rom the. W+est St. Pani reservoir w� nvtice a�ate�r drop in wate�r pressare, All properdes Iocate�d witl�.iu. Lhe Gity of MendQta Hei�hts a:c�d sezved by mtmi.cipal watsr bave be�a placed iato six (5} zones for � madifed lawn sprinklina plan. The zoues include the Ciry of Mendora, rhe City of L�.ydale, and auy prQpertmes located iu i�test St. Paz�1 and S�'ish Lake t]aat are connect�d w t� Mendora Hei� wa�r �ystem. T� NSODT��D PL�T DQFS NQT AI''PLY IF YOiJ' .�R,E US�N'G A PR�VATE WF..L'L AS �''flUR S4URC`E OF FVAT�R FOR LAWN SPl"�IN�:; 'LIl�G. Z{�l�'E (A} - All residential properties iuside af the area bounded by the followi�g roadways: Deiawace - Wentwarth -�achtle� - Sibiey MemoFial I�i�.way +�gry'. 13) - Annapolis - Delaware. T�is zone incIudes auy West St Pau1 � r�,sidential pmper�ies couuected to rhe IKendota. Flei�ts war�r sysfiem an J�elawa�re Ave�e_ ZCl� {B} - All resideni�al pr�perties insde of �e area bovnded by the foltowing roadways: Delawa=e - Marie - Victozia Raad - Siblep Memarial Highway (I�wY'. 1.3) - Wachs3er - 'GVentworth - DeIaware. ZfJNE {C} - AII residentiai praperaes msde af tt�e area baunded bp the foIIowing roadways: Llelaware - Hi.,�hway �.IO - Le�ington - S�ley Memariai H%hway (T�wy. 13} - Victonia Road - Iviarie - I3eIaware. This zone includes an.y I.aiydale graperties connected tp the Mendot.a. Heigfit� water systeem_. ZONE (D) - All residenaal. properties insde of �he area. baunded by �ze followi� roadways: DeIawaze - Int�rsrate 494 - Dodd Road - Highway IIQ - Delawaze. °I ti u�/'Lu/s�s 16:16 r�.0 612 222 4i55 DtERTENSOTTO -.�� CITY OF �iH �j003 . � �� , ' • ZONE (� - All residencial propercies lnside of the area bo�ded by the followi�Q roadways: Fii�way 110 - Dtxid Rvad - Interstxic 494 - H'i�hway 55 - Si�Icy Mciuviial I��way (Swp.13) - HIghway 110. 'I'his zvnc includcs all Town of Mendota. pmper�ies co�cctr.ci to thc Mcndota Hci�irts watcr systcm. ZONE (� - All residenrial. properties niside of ihe ar� bo�ded by the followmg _ roadways: Hi�hway lI0 - Sb1ey Memorial 1�'ighway (Hwy. �13) - VictoIIa Road - Le:�ngton (Highwap I10 connectioa). COMI��i2CIALPROPERT�S-Allcommeir.ialandiadustrialprop�rties. itult�dingia.ctimnonal vses of progerti,es svch as sch�ols anci cEmrch�.c cha I I he Placed in one c[2�.�ific�tion for purposes Ot ihe �D.(xiifiieci cj�rinklinG pian. Th�e properties shall have each �%dnesday as their ezclusive Iawn sp - �;nQ date. �� A B c: . D E F Couuttcrcial � Sunaay Tuesday Friday s�aay 't liPcciay F�a�y Sunday Tlzesday Frida.y Monday Thursday St�urday Mona�.y Thursday Saturday Monciay Thursday Sattuday Walncsda.ys o�y MODJF.�.D SPRIlVSLINC PLAN EiTEN IJIJII�IBER �1DDRFSSL�S IOAM-11AM . SPM-9 PM ' ZPM-2 PM 1 PM - Z !'M i 0 AM - I! A1VI 8PM-9 PM 8 PM - 9 PM 1PM-2 PM IOAM-IlAM lOA.M-IlAM 3PM-9 PM 1 PM 2 PM 1 PM - 2 pM lOAM-11AM 8 PM - 9 PM RPM-9 PM 1 PM - 2 PM lOAM-11AM 9:3dAM-12PM ODD NUMB�R ADDRrSSTS 11 AM 12 P14I 9 PM - IO PM 2 PM - 3 PM 'l 'NM - :3 �M lI AM - I2 PM 9PM-IOPM 9PM-IOPM 2PM-3 PM IIAM-12PM 11AM-12PM 9 PM 10 PM 2PM-3 PM 2 PM - 3 PM IlAM-LYM yNM-111PM 9PM- lOPM 2PM-3 PM ilAM-12PM 1230PM-3PM CITY OF MENDOTA HEIGHTS �� March 1 1995 To: Mayo�, City Council and City A From: Kevin Batchelder, Administrative Ass�st�t� Subject: T-Ball Fields at Resurrection Cemetery DISCUSSION At the March 7, 1995 City Council meeting, the Council authorized $20,000 from the Special Parks Fund to construct four youth fields (ages 5-9) at Resurrection Cemetery and directed staff to contact Catholic Cemeteries to seek approval on the proposed site plan and a temporary use agreement. City staff also reviewed this item with the Parks and Recreation Commission at their March 14, 1995 meeting. Staff inet with 7ohn Cherek, Director of Catholic Cemeteries, and 7on Louris, Superintendent of Resurrection Cemetery, to discuss the four field option and the enlarged fields that City Council had desired for the purpose of serving children older than those of T- ball age. At Council's request, staff had prepared field options that included enlarged fields for "ni.ne year-old" fields, as well as a five field option. Attached you will find several site plans showing field options at Resunection Cemetery, including: 1. Plan #1 - Plaa #1 shows 2 T-Ball fields and 2"nine year-old" fields. The T-Ball fields have 45' basepaths and are 130' from home plate to the edge of the outf'ield. The "ni.ne year-old" fields have 52' basepaths and are 150' from home plate to the edge of the outf'ield. Both would have skinned infields. This concept would provide use for children ages 4-9. Children aged 4-7 play T-Ball or Transitional League on a T-Ball field. Children aged 8 and 9 have graduated to Coach Pitch or Little League. 2. Plan #2 - Plan #2 shows 4 T-Ball fields. 3. Plan #3 - Plan #3 shows 2 T-Ball fields and is the plan that Catholic Cemeteries had indicated in their original letter of February 8, 1995 that they could support. 4. Plan #4 - Plan #4 shows 3 T-Ball fields and 2"nine year-old" iields and would provide the highest level of use for children ages 5-9. Following the meeting, Resurrection Cemetery indicated that they would accept Plan #3, with the two T-Ball fields. This is the plan that is consistent with their Boazd's approval. They did indicate that if this use proves to be successful, that the City could request a third T-Ball field in the future, as shown on Plan #4. Resurrection Cemetery desires to keep these fields along the southem edge of their property and they cannot support a pinwheel design that has fields to the north of the proposed gravel path. Temporarv Use Agreement In order to construct, maintain and operate these T-Ball fields on the cemetery property it will be necessary for the City, Resurrection Cemetery and Mendota Heights Athletic Association to enter a Temporary Use Agreement that specifies the terms and conditions for this use. After discussion with Resurrection Cemetery, they have indicated they are willing to allow Plan #3 with the following conditions: 1. A iive year agreement, with an option for either party to renew on an annual basis, for Plan #3 with two T-Ball fields. If successful, the City could request a third T- Ball field, as shown on Plan #4. 2. These fields would be for the use of Mendota Heights Athletic Association T-Ball leagues, or Transitional League, only. Such leagues are specified for children ages four through seven. 3. These fields would be open for use by MHAA for T-Ball play from 5:30 p.m. until 8:30 p.m., Monday through Friday evenings, from May lst until July 31st. No weekend play, practice or other sports will be allowed 4. The design and construction will include a three foot berm to screen the fenced areas of the fields from the active portions of the cemetery. The cemetery will provide the dirt for this berm and the City will construct it and maintain it, with low mai.ntenance planti.ngs if possible. 5. The gravel pazking and the gravel path are acceptable and the two fields may include backstop fencing not to exceed six feet (6') in height, benches and protective fencing for the bench area. The City will provide trash receptacles and empty them. 6. The City will maintain the fields, the berm, the parking lot, the path and the grass areas. At the end of the temporary use, the City will remove the unprovements including the fencing, the benches, the berm, the gravel parking lot and the gravel path. 7. The City will indemnify Cemetery and will agree to name the Cemetery as additionally insured on our liability and property damage insurance policies. The cemetery officials indicated their biggest concern was that this may become an attractive nuisance to children on weekends, especially Sundays when there are no staff people present from the cemetery. They are also concerned about the aesthetics of the backstop and the fencing, especially the backstops necessary for the "nine year-old" fields, which they are opposed to. The T-Ball backstops can be kept to a six foot (6') minimum. Mendota Heights Athletic Association has indicated to the City that two fields would be very helpful and would allow them to host their new Transitional T-Ball League, which is expected to have 100 participants (8-10 teams). The 5:30 p.m. to 8:30 p.m. time slot would allow for two games on each field every evening, one game beg'uining at 6 p.m. and the other game at 7:15 p.m. These fields would help alleviate pressure on the fields in our neighborhaod parks. Two T-Ball fields will not'require the expenditure of the $20,0(}0 that was authorized. It is estimated two T-Ball fields with parking would cost appro�mately $8,000 to $10,000. ACTION REQUIRED If the City Council desires to implement Site Plaa #3, they should pass a motion approving its implementation. The City Council should discuss the terms of the Temporary Use Agreement and provide staff with direction on the terms and conditions. If the City Council so desires, they should order the preparation of the Temporary Use Agreement and authorize the Mayor to execute it. , Note: Attached is a Temporary Use Agreement that Catholic Cemeteries entered into with the City of New Hope under which the City of New Hope operated a parking lot on the cemeteries property. Mr. Cherek indicated that this "Grant of Easement" could be used as the Temporary Use Agreement to be modified for the T-Ball fields with the conditions listed above. . � �� . v r C• c i. t(,1 �i r� y�j �.r. v�,,• �.. � 7�� U . +----_ t � 5�� C% "'b'- (�Z ,.�, �..�� .� f� W ' s� oS -�+a� c?c�1��d� -�n�'v� _ P �! '�Ilr �� ! . �� 1�r �� f � �� Q� � . '\+.. - '�'� �.. ��+. �.� �r� �1s��ws .�..� ^ =,r.-"�r ,,,,�. ,� �� ` �. �. � �.��n.�.��..._ ' „r "'r� �...,. �� j�1� ^ � '��.. � . i) r � / i � � c' �' :, -- '- --' —` .'". ..' r� / '%,- � = � �' .� � �, � . t < . t � _` . . , . � . � j a f( � -_.._. �� ~- � � � ~� � �`` � � ,� '` � `� � � 1 � ' • � , � . � �� '' � ! 1 � � 1 , � �. � � � l � � ,�,1 t . , l ...: � � / � � �. t / � ;,., � �� ! �,.,�.,�.� � / � / / �� ,� � t �'_,� j i�,..,,',�.,,,�. �.' � j � f f � � ��-,,._.,..1,� \ � . -� � '� ., '` 1 ��'� j � � `�,. � "°'' � I l � � 1 � `� � � •, � ..� \ � / � f _ . , � �. � f � � � 1 I `' � �. -..�„r• .��'� � / � f 1 0� � ---; , ---,�: .�. s � � l � / � -- � `�,� � � ti t t � � r' � - � - � . � � � � � � s��.s�.'+�� --1 � � , � � , , , t � 1 "".;• F�A`�M �i � � � � � �` \ �...�.--� � � � � � � � � j � y � � ��F+ y:� � � 1 � r } � �, � �. .._. � 1 � � � � � ��.,w�r�;`;�'p.` , • �' � � .�- � � � � ` � / , �,, ,, ; =� .-.. � . �� y,,,� 1 l , f � t � ` � `.. 4'" �� 1 � � , , � � •_! '� .:"" �� ' � � �;._ 1 t / � � � � � � 1 { �' . � � � 1 � � . 1 � �.t 1 .�.� � 1 � � �� , I t ��I�t,..'` i t ` j ` � �� .� � � � < < l � ; f.c— --�`_ �� `� � � � � � �� , 1�- �` `' , i � � 11 t 1 `t ! r ` � j t � , � 1 � r'''''� . '�H �- --- ~'1 z,,j r i � � �" j / / l �s' � t � � ' .,� `. �• � �° �, �-�,. �.,- r' . '' "'� . � � � � � � 1 � t � � � < t ! -• ��s` j� . r /` ( 1 ,,� `,,�`�,,�. ,,�`��` 1 . r,� . � � � � � r �, ''� I " � 1 � t o / j ) " ` � \ ` ` ` \- -- I � / "/y .. o� , �,, ,r ./ � t � � ti -',� ? � � � / ! ` �� _-- -- � l �. ,� � \ � � � , � r,. ..,� ,,,,r �� r � Q � ! ''�,`�; i ....� � . , �� 1 } 1 � s=-= = _ �r .~ � ~ 1 � l , � '" / � I � I l � --�--� � � � r . �. l �► 1 � �' —` l �' — � 1 I � � � � t � � �`` .. �" � •/' ` � i � � '� l i � _ / � r � � �i , - � i � > ��• �� ``,\; �� `1 \ � �. � i � � . , , j o1 � / � � / �� `t`< <-� _— _— �� 1 I } � 10� 1� ��/��J � � t��`� ` ` _ _ - � \ \ t 1 r� _ . l � � � � �` � �� ` \ \ � / \��co ,� �r � � / {/`� ��l \� � � � � � ,� ��110 � ��. �.� . � ...�� .�� 1 i � r � t � � t r � ti c � �� ,�� . _-- , =r , '' � ` � } � � � i � � � � , � � � I i`��ll ,�,1. : �:�,.�� `o� . � ,.,� � � � � � � 1 \� �.IIIti� .� �U,i[� ,-.� -� � � 1 J 1 � -� t � r j 1� � � � �v� i �� . -� � — � � 1 � t �.�.1 l-1 4 r � , �. 0 1,111��, ,,.�� t \ �� ,o � � \ � 1 1 � 4 �,, � �i � i� . , ; , � � � � � \ � � 1 �. � y / � � . �.�'�- ' _ � , . ��.�,.: . / . . / / > a j i � t 1 � � � � � � . � ' 1 � r: � ' � g .. / ! � � � � � �. t � � � ��' � � � C o{ J � 1 F : � t. �� 1 1 � ��,�..�..��_ ` � 1 � 3 J � � ) � } � � � y � ''� � '.�' � � � � � � � � � ' '---`1,�� / � � { ��' ��'e� _ � a ' r � � � � ' ' ., � i �� '� � �. � � _ \ 1 J I �l � . . l / �.�".�`�� ` �, ` �� • � � 1 � � i � � � � ,� <,��,. � / ��,�-� � 1 � � � � � 1� . `'�"''"'t� t ♦ I / � I 1 � 1 . , '`''�'�.�`',�"'�.�"`'�'}' 1 � � �'� l r- � � / 1.� f 1 I . .� � I � � � 1 � l � � � � � � � � � � � ,;1 b�� ' ��' , � � � � � �, , �i .� � , _ h� � � �'0 � r. �� N . � � , �� o � � — _.._ ��i- � - � �� / �, � � � , — -- �' .._ � -- � � J i / � � �1 �-�-y-�- -' -- = � � � � ` � `• _ `-- ` =� --' = ~ -` - � �O - . = � �� ..�� .,��s�� ... 3s- - _�.._ �� - � �.� • • �� - �.2�U�rl.. `PARK��1L� �� D C.A�S �L�,� �2 , D � ST�T 20 - � �--� � _ -� aA�L_ �� .s " SQ-�.,,,� y � � � �1 � __�._ - 2 ._... �—�---- � � c��d ��.. � ��'�' ° � h � �� i � c� C� — s-��a t� �� cy �� -t� t�� - �� rr�� ww�w� �� w.�� : �..�.� .�. y.. � ^ Q� � �� .,.� � �r ��,�."„� 1,: +�' � � '� . �.r ,,,~,� �+. �„�_+�r � �-! � � �..� �.,� � .� � �� . _ vr� �"' �\ � `�,� �` r+� ��` 1 � � �� ..+. ....+ .�• "�"� ."r'� �� • .% j �r/"" ..� � � � �.,.1.`� � �I � � � r � � f � �- . � . - f �o f r'j � -� v� � � — �„ �' � � � �� t j . � • � . �� .� j �� ' f ; � �.,, ` ,� ,,� �► � � 1 > > , � l j - 1 i / 1 . , � � � l j � � � .,,,1 1 . ` �_: � + 1 I 1� � � � �. ;.. ^ ` �� ., � � j �`''..��"'""'"�`'".,�,',;�-�` ^� { , � 1 f � / � l i � ��.,�...�-, � t � � �, � � ��t � l . / '`'':� � � � f 1 f 4 1 � 1 ` `"�� '.� 1 � / I � j _ •, � t � 1 � � � — \ � �r`� "'`,�:s' .�� f � f 4 � ..- '"� �- -,.� .— j � � � � � 1 � / ..- „- � �„� { � � { { � � r' "' � . - � � � � � � , �..l..�.�.-� =�� , ,� 1 1 i . t ' � � 1" 1 }°> > �..�.�� , � � � � 1 � � � � j 3 � ,, � ,� � 1 r � r � �„ .` l j J � � / ! / � --�' `- -- ' . , ' � � � { � t * �� ` t t � , { 1 ! . 1 � � � ��'*y y � I � � � �a `1_ `� 1 `l � � � f . � � _ .� � � ( f� � / � � �� .1.� �1 j � 1 � � ` . � � 1��ft,,�� t t l .r � i .I � �Q�� t � � t � ,'r`�' : � � �titi�� l � f , � � � `� �� i �.� �� . t � � .1,,�� t1t1 � ! ( � � t i / 1 �� t� til� � � .�� 51� 11 a � � l l � ( � j � �,,�`' ti`�'` � � � . � � � C � � t o � � 1 � �, c � �. ._ -�"`� > > � 1 j � ,. —s t�,` r � `� ` \ � � � ` � �,. "1/' %' f ,! / / � % �.-- ,,,_ .i-• —., c ' , r 1 ` , '" • -� � . � � t L. � � � r- � j / / j c ! < � 1 1 � � \ ._ T , � � � i� � !' � � � � � / � � ` � o �� , l`,,, r . � � 1 � r -'-,,-,.--.= _ . ti�t .� t .. , � -' / ` ,.'� � `, t. , . . � / _ .� . � / �' ,�, .,, ,--1 � $ - . �ti• _ � .. � ��.�, �� .-rr - �, � �� ..�• j r�EE�OIETERY ` �� 1 % �P � _ . ,.� � �' 1 'r "� � `�. �, ��`" � � t ~ � ,,,.� � �' `�► � � cp � �� I • ,� j �. a ,� � 1 f � / � -� � � r �, 1 � / � l I _" �►� \ 1, / �. .� ..�- -''�-' � / f / i '� � � � �...^-..,.�r j f'" �� ii �, i --- r- ^ � _... / �, ..,,.� .,� i• �r''' r „�, � �- � �,�,,, .,.. —� -... � g jt r ""� "r. ".�'r �!� .I ..+�" �' �� .....� �"� � �� w�n � 1 � � ..✓ rF ' �� .�il� � '\.• r 1"" +� ` � ��. r�• „'�'^ �� ~~ �' . • wYr �w" �� r."+.� /'n \ 'r\ � r...� `'`� `� % ,$ g Q • � .� ...._ � y �, ,,� ' f� .,.�' '�' �" ..-- -'-� ,I ``' `. -^"'�' V I � ~' �` V � � """r " � ^ .,,,_ ,i^ � `�•., �� f �. f /' � `� �i'_ / "" ^� � � � � .,�� / . 1 , � � �„r � '"� .,.^ �.,, � "�^ � � f � r '~�. \ 1� � � -Yy.. ...,. " \ � r., ' / � ,,.� '1 r- - . =�.' � ` �i � ''� `� `" g o. �` � � � Q � l . 04�``�. ,'".�"---�`'`, ,�. -, , / '��,~ /� �—` '� �� „ �'1 1, / �" '"� ��;��. ,.�„�� ` ,� 7 1 ._ ,\ �� g;�... _ � ,� �� : ,��>�� r ,��.:.,�,;;`�•" ;. � � � l�� ' .�. �'F,:�:�..+��w�. ,� � �� a'�:�;..,s. � � '! � ! .r 'a�. Y 71 �`' ` �'! i . _ .�.�; ; _ '�.l w.� ��..� � ��,� ' j� � � r/ ��`�:.. / ,� � �;°., � � � � «, . �� r-- - ----- •.:'..�, y�E ' t ,.;� � � \ �:. � . �.:�t r . J �i� ; I . � '.. �' �u1�. wn . M � ♦ � � t ,,,. ..�, �� , � ; �:�. � i �1 � I � } � .r � .� �� "� �' ' ST1f7 W AnM �M • r t r � .,, ' � � 1 � ti i _ ^ � �I � �� , � , M f S ! � ' � . �; ��. �` � - % � .�.+ � �, �' , ry .� , , � I .. / � :.... ,r, i'- ---,�.•*t-:. . �•• �„� . � � *„ . , �'in � � `., t .r" �. "` _... r 1 � f . � � � / ~ "`' ' �"' _ �� "� -�. ...R � .--. � � / �� w�� O '�� _� �^� �^�r � !_ "".' _` ^` „` � 1 Q ` ! .... �„w+ �--•�• ,.,f ...�... � ' --"' .�,� � ( �.-„ � �,,r �- """r r"'" �.�. �� \ � '^"" 1 r "`"" ` "'�. � i J � � �, �.� / ..r r '"� �"�. \` r— � / �,• r � � � ^�„ `�. ` �'' / .,,� r �. .-,.. ` �� 1� ` . � p 5,�,. . � j � � _..�.�.� � � -� � � / \ , \ ,� � r,,. � � r ,,,.� i � � � .� _ � ,,, _... ._ � `- � � i� �, �. t ��l_ l - � � � ._.. .__,. � � t -trc- I � ~- _.___" � -� ,� � � � � �� `� � i � - _ , _ ,,� � �, �./ �1 \ ;; \ ��/ ♦' / 1�' \ i � \ \ �' 1 \ �iERY � t ` ` 610 _ � 1 � � \ � / i i �� \� � � j � ^/ � • /' ��' —��\1 /� �� 11 � I � � � % /� �� \��)��/ \ I / � 1 ��`'� /�'�I ` °�I ' ' I I �� o I / `�// / / / �/� jl �'�I 1 1 �ii i�.- � � �� . �ii � i i ; i i � � � � r � i i /� �� i�� `� i �1 \ � � � � \ � 1 � � � i � �\� � � ��i,\\ \�\\ i � 0 1� i \1 \ y ; � i '�' �7 `��\`\\ ��`\\�� i l� I � I� o � � � � � 111� ��\� ...i 1 � ��•> I�� i� 111 -- �1 � � �—� � � 1�.,_• �%' �� /� / ,� �'��\�ti��\� � �� / � `�\\�� .��.--��i � � I. �.`\�1\�� 11�� l � ♦ ��-�� 0 �i i \ //•/ l�o� ._ �� ,�e1 i i 1�\\\ � / � �� \ ��i� � � � ♦ � � �� .i '�/m / � ��1.. L++�..� � 7 �0 .e� / � . � • ( �� . ��'.�'� % � � � �^-�p.�..��..��-d\. � i % � � � ` M � �- � � II �f��`,�i� ^ }i'�!'��^�-�\ ��_`�v�'��;' ; ,�� r . +� / /I � i– � „_–, �` �'� \ �/ ��1�� / e ' :�%'� 1 /� �,/r ��``80i� ��`; �/�l.c'ziuti ! I // �.,,,�1�..�� I / / �__.�__�^;�.; ��`/ i� /1 Be � / � / :��,�•�,,1 n �I � � �� ; � ;r! �``' ° I %'�ii y, Ci� � \iP 1 1 �� " � , ♦ ♦` \�/ �` / � `� � � /� kl� �� W/ � / � � � �. . �-r. �---" � / / �� / ♦'o� �� / � l.' � G _,-- '– � �–�oo ��/ �j�� , ��\\\\ �� __ �__�- � �- -- e I ( � \�t \�\�\\11' r `��^ �,i� � r—�i-� Ji— 'r i'�. �� ,\��\ ,1\\\\1\� / ��,\�''%�0��• � -� �� 1�'�� -- 0��` 1�\\�'� `1��\�� 'e / ^1�/�`��. �^�i^�\ /,� �\� j� Il�j';�� \111\��\� � �..�--„�:��j�i ��`_```� � ♦ I ��`v/ �;1� I 1 � � \ll��l��/--�/� ^_�� '�-..` /% �/.��,.. o00 � i'�� ; �i� �\�/ � � � ////�1��/ � / / .000�y/ ��--.•� \ '�` � I I �'�vi�/ � � / �-�'%�-�� / \► � �,-.� �� 1 / / / �/�a � � / /o i 1 \ � I�� I �o/ /�//��%/� � � � �i �� , �i� � �� 1 l�l Ilfl ��II 1 �� / / � � � � � �� _�� 1/� �//��I11 �\ 1 / /�/ ♦ �� 1 / \ 1 /� `� I �/ � Ity��f/�II � ��i ! .� � �� 1 / 1 ! i� � I I � ll l / i �i �� 1 ;.L �; � il ;nu�`� �ii � �q �� i � � � 1 i :� � /' ��l�� \� �� \ � �i �----`'"\ �� \�i : !�//�I� � � 1 �� `��\ � � ��/�j i � i �� i _�� ' _�-� �� .i �1��/�//'�j / � / /�i �i� �i L_.�i�...�—.�_� —� �� p\\\�� \��/�/��i � / i� � i i �_.i ' ��--- ------'----� �. o\\\� �� ' ivqy.�� / / �� –� ._� Y�o --".----_ -- � –�� \\\��\ `\� !%///i.�'� �'�ii %' -�i�---� ��i=��=� �� °'-�'� �� 1\\�� l�l/%/lr__- ��1 / l /" �-'��/�-�..-��` " �i�i��=�� i � \1\� ��/ �I�II�/� -' _000 / � / \ i_ � � _� `!_L\ T11Ti � – – _ –. � � 3� � – .�a i • .. . `�\��o��\` f ( �.+-'"'\ �` ��\ �_ rt `–�// 'I ��°o\\\\ ��1111♦ % \� o ,� i- �� ^^ _ �, ��\��\;��/l/al�l �`` � .� \/ � ' `` /_♦ ` \_, !� � \\ 1 � \ � \ � � \�\� ��I `� �' �� \ J y� � � `�\, �\\',�� \` `, � �\ �F /\ . � � • � , �`\ �� ``}I I�� y \�♦ \\ ` � 1 �\� �1;�� \ f�1 1 � � I � •\li�'� o��' I � / � � � �� / � j�� I / � � ♦� I / -J'. ��,� '�—' � ; � _� � �� I \� � // / �°��\� � / 1 �1� ii� / � / ♦ \ 1�11� / � � � � oa � \ 111�''� /' 1 � o� � �� ' I �� ` i�l� � i , �e �llil� � 11I i � �� 1 r,- �;�� J Q� '� ` 11I !��'= =-�� `i � � iil, 1 �.- aeo � I I� „ � � 1 � I ��I i ��Q %--. �� 1 i � '��=-� �� I �... �ri l�1�� J� �� 1 j '��'�' \� �i �) ��,�1�� # � �\ q �I I � �b \ II°��L�IIo� +� t � -- oaQ � 1� � 1 11 �1 � ��.., �� \��\\ � , �� 1�� 1 i�'', ,� � 1�� 1 y� , 1 � �1 ,�,_� `� \ \ \�.�\� i�� If�,� � !;��; � t � �'�F a* ,�_�� d"C 1 j� i erari �� P �1 �i � 1� �I \ T �� , 11 � � / �� ° ` I��j�'� � / � 1 i � s� / ' II �� %f �.•� a� i q% � � �� p�a/ \ /� � � ; � I /� �/ p c i � �I �� I� �� ^ � � ��\ J i I \ – _�-- / �II1l }�'='�_ =�� V.� ♦\1� � , �� \\I� +d`' a a._r�. fl .a u �'f-�-.f-� �( ll � � -�111 I � _ i��IN ` \ `�`I� 9� � ��1�� II�� l / i � III f � III� 11 � I �� IIII �o � ��; III� % � � L�/i/ II,�� r1 \ ` �i� �III� � v��T I �ll�__ � � 1��1� � f��'� \e �111, � ��%/i�\\� I 11�� /,��,L;+�%I 1 1 I �� \ � � �\ � /� �� \� �� II �� i %�/ /Ijl �� /�–� i� • �ll� I ,J/ ��1�� i 1�11� /�ti � � I ( � � �� 8 � 1 \ � _ 1 I�Ilil�l r�� f��lb�� @i � �i� I I i.�i •i Udl;�� 111 � � j f��ll��i�4/1�y� � � ; S 11�II��f1��II1lI �rw � �}�., � ��4rDi�l�ii� � jf' �r� �'�i nry �� 1 ��illl � I, �' l� G�1 �Itl�1,�1i?` �_.�-- =;�,,'�--. :YCOII AVCf1UC aint Paul Min�cson SSid2 GIZ/291--�i533 cwcvn,tY Sc Tau! � sarivr t4tnxrs Minncapolis + s�+avr �r�rn-iorrsrs Minncxpolis � GEFHSEMANE N�x� � assun�r�nox New Hope � . �r.�crcoH Mendota Heig#�ts � ,: : :;t� . , ' �<; . <•, ' _ . ';:, ,:�; .. ;�,:;:,.. •�Z,ya,.a,�c: I ',.;•,u.�.;L�S-y T"C CATHOLIC _ ' CEM3ETERIES ��' }'t: �" >a',�+,�:,, ye �`ylr`�'c��"ti.y�t; i ,�.�,. J. �.�•}_n.,Y.,,�'�iiE�yx�4i�� ` �'Yt�..,, . i' �r . .. ' '?yzC.k�.: '��St�.F.,��q- h�rt ni?.��:��.�rp";,:t h +.4 ��; � .. '' , �.�'�k•; C''S,•� � en y'.r9��'' • 1v ��' � �r :•�rr•, �.: r�t.-"�r�L„•,; t-'t tti�e�„r. "i•Y� 1i '� i ��" .�ia;'• { a` �,��,,,? �t+.�2Y r . j}�.,tkG�t;'✓s""...•�u'j��irt .��`�• fi�b",7�"_s�S:y,' : r^�' ;��_: ��bl%� ji , . r�'.-.':� �� : s_ :�; ` �} °+��'-_•`i�,r. �'�� }i.�n6�� `�:�j: � ''.:= '+a: Kw ., `.. February $, 1995 �� ,i�i •r:^�s��S{;�i;c`"a'x;;,'t'„��+-:_...;1., �;;�.�"c; ,. " ;^x.�S:�': `' �.t,lis'v'+ •.s.> :�'1 ::' � : `:' .;_ a 'sh ,,',"`''. .'t��< � ,� ;.��,,-.yt+r_,� , .z:` t.4 -.<,=� :awell .�:�'.' . � ' , • , iistrator _ _ iria �Curve �CI�itS�,,� S$��•� `�?', . ;awell: °�,.� .. i'pleased to inform you that the Board o£ Directors of The Catholic ��has favorably responded to your request to temporarily imprave and �portion of iand in the sautheast carner of Resunection Cemetery ta ate: two T ball fields for use by children ages 4 to 6 years. xcr�s..r5..�,�; • t:�is our underst�nding that the City will develop a site plan and draft a �>:;;* ir�-`use agreement, When such documents have been prepared, please �:,,,.. .- '��liem to my attention. Your staff can coordinate any site related acavities �with Mr. Jon Louris, Gemetery Superintendent. ;�_� �If you need any further infonnation or have any questians, please contact t.your convenience. ��.�;��,<L �On behalf of The Catholic Cemeteries, I look forward to working with you iii� the City on this project. �i}� , lj +A,.. =r; �' SincereIy, � t�h :.: 1>�q.i:+� � �':YN %s;w� �;• , '� JIvIC;cml t F F' THE CATHOLIC CEMETERIES • � �. P...�.�,...�..�� John, M. Cherek, Directar � , ; .::,�;� AGRBBMFNT AND GRANT OF EASEIJ(RNT , i � .,,, {,a7/j ; ,, •r✓ Ti�IS AGREFUE�T made this !� ri�y of � .-� , l��t , ny and between The Cathqlic �:�metPric�s, a relig�us �iocesan corparation under the laws �f the �tate of '►{innPsata. hereinafter referred ta as "Grantar", and The City of 'r'eu� Hope, a r�unicipal coporation under the laas of the State of '�{innesotz, hereinaft�r referred �o as "Grantee". SCOPg OF AGRESkIgNT 1. vrantor is the fee oa�nAr and operatar a; c?rtain propprty iacateri i.n the Cit3� of ?veR tiope, County :�f. Hennepin, fitate �oi !•�innesota, commonly known as Qssumption Cemetery. 2. Grantee is the fee owner of certain property located in the City of New Hope, County of Hennepin, State of '�{innesota, which is adjacent to said Assumption Cemetery praperty. 3. In order to accamodate Grantee's contin�zing needs far parking facilities and related ut.ilities, Grantee seeks to obtain an easement for parking and utilities over and across a portion of the property knawn as Assumption Ceraetery, under and pursuant to the terr�s and conditions sei forth herein, 4. Grantor is a•illing to grant to vI'a?1LP? sa:.d Paser��r!t �or Grantee's benefit under and pursuant to the ter^►s 2.nd conda.tions set forth herei:�. � tif�it' , Ti-iF:p.�"Ff?RF, in c�nsi:�er? � ion c�:` t�-:e f�rA�? ..� wn.^: t�� mtrtual co��enants an� agre^��Pnts c�`, th� �:�r�ies �,�t `:.,rt"± �'lP?'E'.-'l �, t116? �rantor ATl(� 'C�'1P (;r�nt�e c�"?F' ;iS f�� iM �: . , " • ``�"�=tfab�;;,v,�..ir`7� C `� 3. �rantc�r i�ereby �rants tn Crantf>r� a nczn-¢�cc2iisi�� easem�nt for parking facilities and related iFtilities for the purpose of parking r�otc�r vPhie2es alan� with the means t�f ingress and egress ta Grantee's property. Said easement ta he upon property le�ally ciescrihed in �zhi.hits A-1 and A-2, attache�i heretu and incorporated by reference, as if fully set forth herein ("Fasement Property").. Such use shall be limited to parking for municipal employees, persc�ns en�aged in official r�unicipal husiaess a�d persans attending ar usi.ng Grantee's ^�unicipal �.nd recreationa� &.Ct3.i'ltl£'S or raciia.ties on Grantee's praperty. 2. Grantor has gran�ed to Gran�ee a temporary construction easement upon property legal].y described in Eahibits R-1 and I3-2, attached hereto and incorporated herein by reference as if fully set fprth herein ("Temporary Easement Property") according to an agreement dated June �, 1990. 3. Grantee hereby agrees ta construct and cause ta be constructed upan the Easement Praperty and upan the Temporary Easer�ent Praperty such impravemenis as shown on the plans and speciiicatians attached hereto as Exhibit C and incorporated �:erein h;; T?f�I"�I7C? as if fu11y set f�rt.". herein tthe "Impro��ements"). The Improvements are �o be constructed and maintained all at the expense of lJ?^�.:1t?P 2.�d ��ith�ut cost or expense to Grantor. The �^antor �hal.l !-a�-e n� respansi!�ilit�� e��rding reoairs to or �.mpro�•ement� of 4�� :"��5�'.iY'pi�4 ?r�pert�- or thr� It^c�rc}<<er�ents. f� � � 4. (►r�ntor r�s�rves the right t� Pxctu�ive use of thP Easement Property at those times an� upon �uch tim�s as hurials are to be made in Assumption Cemetery. Such use shall he made hy Grantor upon twenty-fotir (:?4) hours �•Prhal n�ticP given to Grantor " whereupon the �rantee shall he required to limit and ban use of the Easement Property for the diiration of �rantor's intene�ed use of the Easement Property. Grantee shall be required to enforce such limit and ban by all reasonahle mPans including posting of written notices a:�d erection of harric�des. 5. Grantor shatl he e!1titlPd r.o Pxcl»sive use of two r�otor cehicle parking spaces upon the Easement �roperty such spaces to be reserved upon the selection thereof by Grantor. Grantee agrees to enforce and restrict the use of said two parking spaces hy all reasonable means, including posting of signs and notices of the type mutually agreeable to the parties hereto. F. The rules, regulations and ordinances of the Grantee relating to its property shall apply to persons using the Easement Property. The Grantor may request police investigation of any apparent misuse of the Fasement Rroperty by persons using or participating in use of the Easement Property. 7. �'ith the exception of r�atters rela�ing to the use b�� rantor of the Basement Property, Grantee agrees that vrantor, i�s �embers, officers, directors, agents, s�zccessors 2nd assigns shall not he liable for injury �o, or �!eath of, an� ��I'SJ^ µ°�o shall entPr upon or tise the E2.se�ent ?ropE �t; i� ^o�n�c�io� «tith tne ?isF�s permitt�;i here>>r.dAr ,•�r f��r � c��G ��' .:-,^ c�a�^a�P to nr�p�rt�- � ti � i.n the passessi��n, custody, �r contr�l c�f any �iich persc�ns using or participxting in �ise of thP FasPment Prc�pc�rty. �rantee further agrees to prcrtect � defend, i.nder�ni fy and save harmless the Grantor, itr mer.!hers, officers, directnrs, agents, successors anci assigns from and against any and aIl Iiahility� lhss, cost, damage, expense and claim of every kind and character due to injury to, or death of , an�� gerson wh�!�soever, ar 1.ass or damage io any property W�'2�.�50��*@Z', arising directly or indirect2y out of , or incident ta, the use of the Ease;�ent �ragert�-, unless said liabi?ity, loss, cost, daMage, expAnse ar clai^^. is due to the negligence of the Grant�r or person under i.ts d�rect contral, in the event of any claim arising out af a person's use or � participation in use of the Easement Property. The Grantor will � i.mmediately, upan its receiving actual knowledge of such injury, death, loss, or damage, notify the Grantee of any c3aim or notice of c�.aim regarding any matter ar liabil.ity referre� ta in this paragraph ?. The Grantor shali be narned as an additional insured under Grantee's liability and property damage insurance pol.icy. 8. The easement rights granted hereunder shall cease and termi.nate and such rights shall revert and vest in Grar.tor at such time as Grantee shall end its use of the �ase�e:� �roper�� ror the purposes allawed rereunder for a period of one hundred ei�hty {�.RO} da�Ts. zn such event, Jrantor s'�a? 1 c��s� �o h? prepare� a�^l servr�d t�pon r�an�ee a noticP af �Frminat4,�:� ar� =ran�:or w•il � he �'�ermitt�d �c� record a cap�= c�f said r�oric:� alorF. r;ir.+� t^� af`iciat: i� f)f St-?T'V1,CC tt! ��P.'�4 T_�iE? tE�T'�';Zf3fiLic�.^. ,'�' �2�ri <:;;�•`"��^r, -' f ' A. The (;rant��c� t��rees thut it a�ill nc�t K��ign the ea��m�nt. rights �;rant�d pursuant to this AgrPc�mF�nt. 10. This Agreement shall s�ipercede. r�place nnd render n�ill and ��oici any and all pri�r agrPements, a•h��ther written or orat, concerning the matters set forth herein, Pxcept th� temporary constructio:� easement described in paragraph 2 herein. 11. ?�Totice as required in this Agreement shall �be in writing deli��ered to the party's address set forth helow which deliver�� shall bP cor�plete upon r.+ailing: as to �rantor: The �ity o� ��ea� Hope 4401 ;Cylon Avenue \orth ti'ew Hope, �{ti ��42Q-4898 9s to Grantee: Tbe Catholic Cemeteries • 244 Payton Avenue St . Paul , '�N 55102 12. This Agreement shall be binding upon the successors and assigns of the parties hereto. IN WIT�IESS WEHREOF, the undersigned parties have signed and acknowledged this Agreement the day and year above written. THE CATH� CEMETERIES Ry � � n here • ts Secretary THF CI1P_ OF ?�Fu uOpE ��%� �' � ar��r � Y � ' �' CITY OF MENDOTA HEIGHTS �� March 1 , 1995 To: Mayor, City Council and City A t From: Kevin Batchelder, Administrative Assist� Subject: Operation of Mendakota Park Concession Stand DISCUSSION The City has been informed by the Fire Relief Association that they do not intend to operate the Mendakota Park concession stand in 1995. The Fire Relief Assaciation has operated the concession stand for two years, in 1993 and in 1994. This decision by their membership leaves a void in the operation of this concession stand for the upcoming softball season. The Parks and Recreation Commission reviewed the options available to the City for the ogeration of this concession stand at their March 14th meeting, including: 1. Operation by another non profit group under similar terms as the attached agreament with the Fire Relief Association. This could include MHAA, Sibley Sting, a school organization or club, etc. 2. Operation by the City. This would mean the administration of inventory, hiring of part-time staff and active management. 3. Contracting with a private operator with a lease agreement. 4. Part time operation for tournaments or big events only. This would mean that evening softball leagues would not be served by the concession stand. The Fire Relief Association has informed us that they still desire to operate concessions for the Celebrate Mendota Heights Parks! event. 5. Not operate the concession stand. 6. Other alternatives? RECOMI��NDATION The Commission was of a consensus that staff should do limited advertising for the operation of the Concession stand and contact local athletic, booster or civic groups to determine if there is any interest. ACTION REOUIRED Discuss the operation of the Concession Stand. If the City Council desires to unplement the recommendation of the Parks and Recreation Commission, they should direct staff to conduct limited advertising and to contact local groups. ff an interested operator(s) can be fouad, the Commission would review proposals at their next meeting. , ; ' ` Mendota I-�eights Fire I�epartment Mendakota Park Concession Stand � 1993 Incame Statement Revenues Deposits $5,02499 Total Revenues $S,Q24.99 Expenses Food $2,061,79 Rentals $0.00 Insurance $0.00 Sales Taxes $46.31 Total E�enses 2 1U8.10 Profitl{Loss} $2,916.89 Includes $148 for Charity Fund r��'`�I ��«..�.�.� -----_. ' � to ? a o �--� ,,,�ce � �,-e 5 � j�Zvv _L.__._..._.._ � �3 � Sv� �•�f crt5�5 ,�{> {.. � �-� � r �- � �' � .`55 -`�c.,s �-� - ��- - s ,�.� ;,�- ., � < r:.� �� L. ��:� �e �£ � ru �'' �NcQc�t-�=ti �.��J�� ?��s � G�. %- 2.�-�Cy 7' I � acaU t—e 4-- �� rn (-' � f- . . --------s- C�NCESSION EQL2PMF.NT I.TST ... (1vYay 1993) - Star I�ot Dog 7R.oIler -�odel #175JHI - 16i4 Watts - Serial # 17S 45?17 - 120 Volts - NSF A.pproved �4 ��p °-� ' - _ Star Po�corn ]Pop er - iVxodel 39A - 1197 Watts - Serial ft39 11488 - 120 Volts - l�iSl'" App�rovect � t�'tt� � - Si�ver �:ing Freezer - Model # SJKUC7�-7 - Serial # SAB 3551 - NSF Approved `� $ � 9 , � � - Refrigerator -1VIodeZ # S�7['�Z-7 - Sezial # SA� 3b04 �`�19 1, ° o 1 � . � AGREII�'NT FOR OPERATION OF MENDAROTA PARR CONCESSION STAND THIS AGREEN�NT, Made this nineteenth day of April, 1994 by and between the City of Mendota Heights, a municipal corporation, organized under the laws of the State of Minnesota, known herein as the "City", and the Mendota Heights Fire Relief Association, a non- profit organization, organized under the laws of the State of Minnesota, hereinafter referred to as "Association". RECITALS 1. The City has constructed and made improvements to Mendakota Park including a concessions stand and desires to operate said concessions stand during recreational activities conducted at the adjacent fields and park facilities within Mendakota Park. 2. The Association desires to operate said concessions and represents and hag the capability to provide certain operation, maintenance, program and volunteer supervision capabilities for the City. 3. Each party desires to enter into a Joint Agreement establishing the responsibilities of each of the parties regarding the Mendakota Park Concession's Stand. 4. Along with the stated objectives, each party shall be responsible for good faith performance of this agreement and fair dealing with the other partye For the reasons recited above, and in consideration of the mutual covenants contained herein, the City and Association agree as follows: Section 1. Definitions 1.1 City - The City of Mendota Heights 1.2 Association - The Mendota Heights Fire Relief Association including members spouses and children. 1.3 Concession Stand - The concession area located within the Comfort Station at Mendakota Park including the concession room, window and bar but not including the other facilities located in the Comfort Station. 1.4 Comfort Station - The two story masonry building at Mendakota Park as depicted on Exhibit one. Section 2o ObliQations of the City 2.1 The City will provide the Concession Stand, hereinbefore described, including access theretoe One set of keys will be provided to the Association by the City. 2.2 The City will provide insurance coverage as hereinafter described in Section 5." 2.3 The City will secure the appropriate health license required by the State of Minnesota for the construction of the Concession Stand facility. 2e4 The City, however, reserves the right to approve volunteers engaged by the Association for the performance of the services and responsibilities, included under this Agreement and, furthermore, reserves the authority to correct and eliminate any unreasonably hazardous practices or activities undertaken by the Association as a part of the services rendered under this Agreement. The City would exercise such authority so as to be able to veto any proposed activity or volunteer activity if it appeared to present an unreasonable hazard or liability. 2.5 The City reserves the right to approve the sale of all non-food items. The sale of beverages is limited to approved pop dispensers, canned soda or canned water. The sale of alcohol and tobacco products is prohibited. Sectioa 3. ObliQations of the Association 3.1 The Association agrees to operate the concession stand consistent with all applicable laws and regulations. In accordance with the City Recreation Department's regularly scheduled adult softball league program the Association will operate the Concession Stand e�r—Age , ?��a�* �n� ��=9�.-�� ry� =�_�� at least two evenings a week during league play. The Association shall also operate concessions on weekends when tournaments have been scheduled. In addition, the Association may operate the Concession Stand in conjunction with any other event or activity on-going at Mendakota Park. 3.2 The Association agrees to provide a list of all concession equipment to be used in the preparation of food and beverages and that this list will be consistent with equipment, food and beverages allowed under the Health License provided by the State of Minnesota. The Association agrees to secure the appropriate health license required by the State of Minnesota for the operation of the Concession Stand. 3.3 The Association agrees to provide a pricing and product line list including all food and non-food items proposed for sale prior to the start of operations. Glass containers are prohibited as per Mendota Heights Park Rules. � 3.4 The Association agrees to provide the City a monthly accounting of the expenditures and revenues associated with the operation of the Concessions Stand in a format acceptable to the City. In addition, the Association agrees to provide the City an annual income statement, in a format acceptable to the City, of the expenditures and revenues associated with operations of the concessions stand by October 15, 1994. 3.5 The Association agrees to adhere to any and all State and City Ordinances, Codes, policy statements, rules and guidelines and that failure to do so is sufficient cause for the City to terminate the lease. 3.6 The Association agrees to operate the concession stand with volunteers only and shall not assign its responsibilities under this agreement. Section 4. Term of �iQreement 4.1 The term of this Agreement shall be for a period of one (1) season, commencing on the lst day of April, 1994 and ending on the 15th day of October, 1994e 4.2 The City reserves the right to select the lessee.it deems appropriate and is not restricted in anyway in selecting a lessee. Section 5. Iasuraace 5.1 Liability: Liability Insurance. The City of Mendota Heights shall name the Association as operator on the City's comprehensive liability insurance policy covering loss, damage or injury to any person or property arising out of the use of the Concession Stand. The limits of the policy shall not be less than Six Hundred Thousand ($600,000) per occurrence, with a products completed operations annual aggregate in the amount of Six Hundred Thousand ($600,000), a fire damage limit of $50,000, a medical expense limit of $1,000 per occurence with a$10,000 aggregate and a limited pollution liability in the amount of Six Hundred Thousand ($600,000) or such other limits as may from time to time be required under the provisions of Minnesota Statutes 466.04 and amendments thereto. 5.2 Volunteer coverage: The City will provide a volunteer extension in its general liability coverage to include relief members, spouses of inembers and children of inembers. 5.3 Money and Security Coverage: The Association shall be responsible for proper collection and transfer of all money and shall be responsible for providing, at its own cost, money and securities coverage to insure against theft and robbery. The City shall not be responsible for loss of money due to theft or robbery. � 5e4 Deductible: The City will provide its insurance carrier with the list of equipment hereinbefore described for inclusion on the general liability insurance policye Any deductibles in a claim of loss or damage for Association equipment shall be the responsibility of the Associatione Section 6s Lquipmeat 6.1 Only that equipment that meets or exceeds the standards of the Minnesota Department of Health for the licensing of food and beverage operations will be used in the operation of the Concessions Stand by the City, the Association or any other operators. Section 7: SchedulinQ 7.1 The Association shall schedule volunteers to cover regular league play as per Section 3.1 and for reserved weekend tournaments. Section 8: blsintenaace Respoasibilities 8.1 The Association is responsible for the maintenance of its equipment and shall maintain the premises so that such premises are safe for use as a public facility and keep the premises clean from garbage, maintain the premises and clean the premises and return the premises in the same condition, subject to reasona.ble wear and tear as they were at the inception of the lease period. 8.2 The Association shall maintain, repair and operate all facilities, equipment, or personal property used in the operation of the concession stand, which shall be maintained according to the health standards for public facilities. 8.3 The City is responsible for normal maintenance of the Comfort Station building and payment of utilities. Section 9z Subject to Other Agreements 9.1 The Association agrees to relinquish rights to the operation of the concessions stand during events where the City has scheduled Mend-Eagan Athletic Association tournaments or events, and the Mend-Eagan Athletic Association has made a request to reserve the Mendakota Concession stand in accordance with the City's Parks Reservation Policy, attached hereto as Exhibit two. In this event, the City will provide the Association with notice of reservation. Mend-Eagan and the Association may cooperate to have the Association operate the concession stand during Mend-Eagan Athletic Association events. � ,� 9.2 In the event that Mend-Eagan Athletic Association is scheduled for use of the Concession Stand, Mend-Eagan will name the City as additionally insured on their general liability policy and provide the City with a Certificate of Insurance for general liability in the amount of One Million ($1,000,000)0 CITY COUNCIL MENDOTA HEIGHTS FIRE RFLIEF CITY OF MENDOTA HEIGHTS By By Charles E. Mertensotto, Mayor Kathleen M. Swanson, City Clerk � 4 • -� CITY OF MENDOTA HEIGHTS �� March 17 1995 To: Mayor, City Council and City Admini t From: Kevin Batchelder, Administrative Assis� Subject: Full Time Recreation Programmer DISCUSSION City Council had requested that the Parks and Recreation Commission address a numher of issues as part of the Target Issues process. 5pecifically, Council had requested that the Parks and Recreation Commission review Capital Improvements, park and recreation funding sources, the park dedication formula and the need for additional recreation programming. As Council is aware, the Parks and Recreation Commission labored over a Capital Improvements Plan (CIP) last year. As part of establishing the ground work for an annual CIP process, the Commission also discussed policies and approaches for the various parks funding sources. In addition, they have recently been reviewing the need for additional recreation programming. The Commission, at their Decemher meeting, had requested that staff research levels of staffing at similar sized, metro area. cities. In addition, the Commission encouraged joint programming with neighboring communities, the creation of more passive recreational activities and to consider additional practical and feasible recreation programs that could be added to our current slate of programs. (Please see attached Survey of Recreation Staffmg and Recreation Pro�m_ m�g Ideas.) The Commission feels that Mendota Heights could, and should, be doing more in the way of recreation programming for its residents. They feel we don't offer as much as most cities of similar size. The Commission would like to expand programming and feels it is necessary to have a full-time position to accomplish the level of activity they would like to see. They would like this option explored as part of the 1996 Budget discussions. Our program is growing incrementally each year. Recently, two new programs have heen offered includi.ng a Parent/Child "Bui1d a Bird House" workshop (passive) and new Golf Leagues at the Par 3 for Seniors, Women and Juniors. Cunent discussions aze on- going with West St. Paul about additional activities. A constraint to our programming ability is the lack of indoor gymnasium space for Fall, Winter and Spring programs such as Basketball and Volleyball. All our recreation program costs are supported by user fees, a policy that was enacted with the origi.nal establishment of the Recreation Programmer position. (Please see attached Position Description.) RECOMMENDATION The Parks and Recreation Commission voted unanimously (5-0) to recommend that City Council direct staff to examine and analyze the feasibility and impact of establishing a full-time recreation position. ACTION REOUIRED If the City Couacil desires to implement the recommendation of the Parks and Recreation Commission, they should direct staff to begin a feasibility analysis of establishing a full-time recreation position. !. �1 SIIRVEY OF RECREATION STAFFING JANIIARY 6, 1995 CITY Arden Hills Champlin Chanhassen Chaska Columbia Hts Elk River Area Rec. Falcon Hts Farmington Hastings Hutchinson Little Canada POPIILATION 9,513 18,244 12,863 12,251 19, 055 POSITIONS • Director of Parks & Recreation • Program Supervisor • Parks & Recreation Director • Park & Public Works Director • Recreation Supervisor • Recreation Supervisor • Program Specialist/Senior Citizen Coordinator • Director of Parks & Recreation • Athletic Programmer • Arts & Special Events Coordinator • Facility Ma.nager • Director of Recreation • Youth Program Coordinator 12,041 • Recreation Coordinator 5,293 • 1 person (not known) 6,347 • Director of Parks & Recreation • Recreation Programmer 16,032 • Director of Parks & Recreation 11,865 • Director of Parks & Recreation • Recreation Specialist • Youth Services Director • Facilities Manager 9,081 • Director of Parks & Recreation C 1 1 1 Marshall Lino Lakes Mound Mounds View New Ulm Prior Lake Robbinsdale Rosemount Savage Shakopee Vadnais Hts POPIILATION POSITIONS 12,026 • Park Supervisor • Assistant Director 10,056 • Parks and Recreation � Director • Recreation Supervisor 9,652 • Parks Director 12,638 • Director of Parks, Recreation & Forestry • Athletic Supervisor 13,302 • Director • Recreation Program Supervisor • Facility Manager/Ass't. Director 11,876 • Director of Parks & Recreation • Program Specialist 14,429 • Director • Recreation Supervisor • Senior Program Coordinator • Athletic Supervisor • Aquatic Supervisor 9,750 • Director of Parks & Recreation • Ass't. Director of Parks & Recreation 11,775 • Parks & Recreation Director • Program Supervisor 12,344 • Recreation Assistant • Program Supervisor 11,420 • Parks Superintendent • Recreation Programmer i S � =c RECREATION PROGRANIl�iING IDEAS Passive -Parent/Child Build a Bird House - scheduled for April 1, 1995 -Arts and Crafts in the Parks - may duplicate what ISD 197 � of f ers - -Fire Arms/Gun Safety Class - Possibly in conjunction with Police Department -CPR/First Aid Certification Class -Trips in conjunction with other Cities - possibilities include theatres, sporting events and shopping events. Active -Junior Golf League - with WSP and SSP at Par 3 Course -Line Dancing - Gymnasium space would be needed -Basketball Leauge - Gymnasium space would be needed -Aerobics - Gymnasium space would be needed -Horseback Riding - at a local Ranch Position Tit1e: Departmeaat - Accountable To- Pay Grade• Ju].y 14, 1992 POSITICiN DESCR�PTION Recreation Programmer Parks and Recreation DeparCment Adminis�rative .Assistant VI f 3 f Primary 4bjective - This is a part time pasition responsible for the planning, • organizing, supervising and administra�ian af Ci��r sponsored Ieisure time, recreational, and sports activi�ies and pragrams. Represents the Parks and Recreation Department in community events and programs. Duties and Responsibilities Responsible for planning, developing, administering and evaluating recreation programs which wi.11 provide year round activities for City residents on a user fee basis. Assists in selecta.ng, traa.na.ng, supervising and evalua�ion o� seasanal recreation staff, as assigned. Serves as immediate supervisor a£ assigned seasonal, contracted and voltznteer staf�. > Assists in coordinating, scheduling and supervising City recreational facilities and ensuring proper use af facilities by recreation groups. Assists in the preparation of annual budget recommendations ta the Public Works Director and prepares recommendations for the purchase, utilization, and maintenance of necessary equipment, ma.terials and supplies. Responds to rou�ine citizen inquiries and concerns regarding � recreational programs. Coordinates the registration of participants for various athletic, recreational and 3eisure programs and events. Acts as programming advisor and staff representative for the Parks and Recreatian Commi�sion in the preparatian of reports and recommendations relative to recreation service objectives and goals , Ac�.s as ex-officio liaison ta �he Community Education Advisory Council. { M s � � � ' r 0 ' Coordinates Parks and•Recreation Department's involvement in . , community even�s. � ' Arranges far marketing, publicizin.g and promo�ion of programs, as appropriate, including �the preparation o� announcements and schedules. Fil�s infamxation and maiutains aceurate records and data on each program. Mai.ntains inventory and recommends purcha�ing of recreational equipment and supplies. ' Performs o�her duties as ma.y be assigned, Knowledqe aad Skill Reguired Thorough knowled.ge of �.he principle�, practa.ces, organizational purposes and admin3stration of parks and recreationa�. programming. Ability tg develop and maintain positive and e�fec�ive working relationships with �he general pub].ic, other employees, cammunity groups, athletic associations and �chool o�ficial.�. Ability to communicate effectively, both orally and in writing. Ability to schedule, assign and supervise part-ti:me, temporary and/or volunteer recrea�ional personnel.- ,� Strong organizational skills. Trai.ning, E�,aerience and Educa�ion A Bachelor's degree from an accredited college in Parks and Recreation Administration, or related field. A combina�.ion of education and e�ers.ence ma.y be substi�uted. EXperience is desired in recreational pragramming and with a demonstrated ability to coordinate staff, budgets and facilities. t Experience is desired in scheduling and coardinating athletic ' leagues and/or �.ournaments. . � CITY OF MENDOTA HEIGHTS March 17, 1995 T0: Mayor and City Council FROM: Tom Lawell, City Administ o SIIBJLCT: Set Future Council Workshop Dates DISCIISSION Council has previously discussed the need to schedule one or more workshops in the coming months to address the following issues: 1. St. Paul Water Service Contract 2. Highway 55/Highway 110 Land Use Study Since that discussion we have learned that the Curley property on the southeast corner of Lexington and T.H. 110 is now under option and the firm interested in developing the property would like to meet with the Council in a workshop session to solicit input prior to preparing an actual development plan. This meeting could take place as part of the Highway 55/Highway 110 Land Use Study discussion, if Council so desired. Staff has been in contact with Mr. John Uban, our planning consultant on the Highway 55/Highway 110 Study, to discuss potential dates for his next progress report. Consistent with the Council's desire to meet on this subject in early May, the dates of Thursday, May 4th and Tuesday, May 9th are suggested. Council should formally select a date for the workshop, should decide if the workshop will again be jointly conducted with the Planning Commission, and decide if they would like to include as part of that discussion the potential development of the Curley site. On the aubject of the St. Paul Water Service Contract, Council has previously indicated that Mayor Mertensotto and Councilmember Krebsbach will serve as a subcommittee to participate in the contract renegotiation process. Council should determine whether or not they would like to collectively discuss the major contract issues prior to the start of the negotiations, or if they would like to defer that discussion until the negotiation process has progressed further. If a pre- negotiation workshop is desired, Council should select a date for that workshop as well. ACTION REQIIIRED Please bring your meeting calendars with you to our upcoming meeting. Council should address the following workshop topics and action items: 1) Highway 55/Highway 110 Land Use Planning Study a) Council should formally select a date for the workshop. May 4th and 9th are suggested dates. b) Should decide if the workshop will again be jointly conducted with the Planning Commission. c) Should decide if they would like to include as part of that discussion the potential development of the Curley site. If so, an invitation would also be extended to the proposed developer of the Curley site to attend the meeting. 2) St. Paul Water Service Contract a) Council should determine whether or not they would like to collectively discuss the major contract issues prior to the start of the negotiations, or if they would like to defer that discuasion until the negotiation process has progressed further. If a pre-negotiation workshop is desired, Council should select a date for that workshop as well. NOTE: By way of reminder, the Council has previously set April 27, 1995 as the date of its joint workshop with the members of the Airport Relations Commission. i `�, , UNtFt7RM SETT�EMENT FORM �tL'S Base Year ��s �ad-�z�� PUBIIC EMPLOYEIZ: �-�.-r�t C= tta:c.�t�U � ttss.. ia,*�zt�.�-�'S EXCI.USIVE REPRESEt+lTAi[VE: ,�-+aw ��c.:z.[�uvsc.� �,-.-'lat;2. �:z.u:t4.S,��iT: F� i`St Year af Contract 2nd Year Base SeC011� Year of Contract �if applicable� Dates 2} t�t�qi -�-��3i�,as Dates 3} titiab -- tZ�3�t`�� Sase Wage 5) 'y5g� 70 � New $ by Wage Schedule�t improvement 14) ! ! . f d � New $ by Wage Schedufe Movement 15}- �' < Base Socia! Security , ' Contribution 5A} � 7�z, Base State or Loca) Retirement Contribution 5B) � F'`�9 Base Medical y�r 7 � Insc�rance 6) �ase Dental . lnsurance � 7j Base Life lnsurance 8) Base Shift �Differentiat 9) Base Exkra- Curricular* 14) ' Deferred � .pensation 31 j Base Other �orms af Compensation 12) � -3 �'� 8ase Year JF.,.�.&y?�� f Total Baseline 13) New $ Sacia! Security Contribution i 5A} � New $ State or tocat Retirement ,,� , � �,,� 2 Contribution 15B) � "^ New'$•for Meilical lnsurance 16) New � for Dental (nsurance 17j New $ for Life tnsurance 18); New $ for Shift Differential 19} New $ for Extra- Curricular 20} New $ for Deferred Compensation 2i) New $ for• Other Forms af : Compensation 22) "" ° "'"" Total New $ Change 0 ,:l from Baseline 23) �->� � L^ °!o Change y � from Baseline 24) ' Total First Year /��' ��9�-7 $ Setklement 25) ,."l �,L.L.�..L % Base Wage 28} �%g, ;� 1.2_, New $ by Wa$e Schedule Improvement 37) ��, % 1 c�` New � by Wage Schedule Movement 38) - New � Socia! Securiry Contribution 38A) l� � New $ 5iate ar Loca) Retirement ,"� Contribution 38B) � r� Base Medical ,�/ New $ for Medical � ' lnsurance 9) �f y U-�� Insurance 39? f�� --- Base Dental New � for Denta lnsurance 30} lnsurance 0} Base Life New $ for Life Insurance 3'!} tnsarance 41} Base Social Security ;�, Cantribution 28A) -=2 �' ,L Base Siate ar Local Retirement ��f��, Contribution 28B) Base Shift DifEerential 32} Base Extra= Curricular* 33) Sase Deferred Compensatian 34) Base Other Forms of � � I p Compensation 35) Base Year �, Total Baseline 36) ��n� A�2''�3 New � for Shift _ Differential 42} ' ' New $ for Extra- Curricular 43) New � for Deferred Campensation 44} New $ for Other forms af � o �, Compensation 45) Totai IVew $ Change ,.. from Baseline 46) � :�..°u •� °lo Change � � from Baseline 47) � 7otal Second Year $ Settlement 48) l � : �� G °/a 3rd Year Base Th I i"� Year af Contract �f apalicable)' 8ase wage 51 } /��/, 1 �o Base Sociaf Security Cantribution 51 A) ��-�G 8ase State or tocal Retirement Contributian 51 B) �?�. %��C� Base Medical ,r"� ��su�� , � _ y.� �3 7.� �Base Dental lnsurance 53} Base Life I�surance - 54) Base Shift Differential 55} Sase Extra- ' Curricular* 56} Sase Deferred Compensation 57} 8ase Qther � Forms of �� a Compensakion 58) � Base Year Total Baseline 59) ��%�� f � Dates 4) New $ by Wage Schedule Improvement 60) New $ by Wage Schedute Movement 61) • New $ Sociai Security Cantribukion 61A) New $ State ar Locai Retirement Contribution 61 B) New � far Medical tnsurance 62} New � far Dental lnsurance 63) New $ for Life lnsararsce 64} New $ far Shift Differentiat � 65) New $ for Extra- Curricular 65) New $ far Deferred Compensation 67) New $ for Other Forms of Compensation 68) Tatai New $ Change ' from Baseline 69) % Change from Baseline 70) Total Third Year '� $ Settlement 71 � °!o -----------_.._�.—^----------------------------------------------�_...._�._—.._---�__._�._�..__.------- Lump Sum Fayment 26 ` �ump Sutn Paymeni 49 Lump Sum Paymen# 72 �AppEies to education % Increase over _ % Increase over °/a Increase over units oniy. Baseline � 27? % 8aseiine 54) °lo Baseline 73} °lo 5-18-94 znva �is ,ts�m � d W d "e �� 'N � �- a - C � V t � � a�� a�a �aa �a� ��a ��a a Yv' E..� "'�-�im r.;�o om'.i ��m m`'�� .�.m`'� � ,j � i i � x �� Q � aa a� � i �� ,�j —` � ti O. N Y y O� O� N� �„� Q CI tV ti?. O� N ti ti � v� ~ � � W� m � �Z � ��a� � �a � ��a� �, x „�a �_a a.�,_, „n� a„a ��,,, � a '� O� N N� T O�N i � C1N N'� O. P N"� � E � ��a� �aa �a� �Fa �� a�� oao.-. ..ow oo..o ow.. .,oao a-�o � O � Z�`�' �`�• '�`�� `AT �`� � . � �� ;3 � '� '� R R•d w � ��w �� ao � � ! PO U Fa W � W � 8 „ j$ , • .r. � @ `�. g �� ,�_� � ��u�� s � � „�X \ ��rZ xsiaHns � � � � � � � i � � �i�iwd__ � .II II . �� _ II � �� 11�� W s <• �� s � � � '„ >� J � 'lJ : f ��N�OJ ''�'�S ��. � � _�,—�. 6py . �Y �f� �� `Y9 �d . � Fb >r.''r.i � 61 '.� � Opry� �� ':.°o, ` `._ 's ��rs� . . � � � nENnoT�? j�� ,,.�„� �) � , _ . �,.. . 1 � �/ '�.� NE�. 110� � � � � I ss M'��^ ',� � '� .flX� r -- - - � ; ` . � % ,�,..� q`• � 0 �..�.�s � � �, � � ? . � �, � � �r acac[a e�vo. ; ,•�'� � -- -� - -^, ..::.� i�.�- . / . �4 i N � Y] � � ^ 2 ( M � ' _ � � �l` a ; ` ti y � � . r �` � � . . �,�a J � "� v ' , �,� ,.�� ,�. o;:, ., � -� �� N.�s ��t.'o � : ..,� � ., V��,� ul �• � �` �, . ... � �� . � � �y � �. = s � u • �J LL� L C C^ � ru CI-JC rUCr x-uc LLO� •u J= OC W z_sz 0 LJ�O . J S6� 1- LL W O J N ZJZ� `p „ NSZ� U LL NwC y 1 . .'] C: F W �L ? � �� _ z r � .., z i ��cm � su= � �so • �-LLZ1- h ^ P OW�J v S • U" J NS� W NOJ'.� � J7- S LL7SLL +NtOP