1997-04-15�'
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CITY OF MENDOTA HElGHTS
DAKOTA COUNTY, MINNESOTA
CITY COUNCIL AGENDA
April 15, 1997- 7:30 P.M.
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1. Call to Order
2. Roil Call
3*. Continue Board of Review - i
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5.
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Agenda Adoption
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Approval of April 1 Board of Review Minutes and
April 1 Regular Meeting Minutes.
Consent Calendar
a. Acknowledgment of April 8th Parks and Recreation Commission
Minutes.
b. Acknowledgment of Treasurer's Report for March.
c. Acknowledge Receipt of the Unapproved February 5th NDC4 Meeting
Minutes and March 5th NDC4 Executive Committee Meeting Minutes.
d. Acknowledge Receipt of Contribution to the Special Police Fund.
e. Approval to Prepare Request for Proposals for Ordinance
Recodification.
f. Approval of RESOLUT/ON NO. 97-14 - A RESOLUTION ADOPTING
DAKOTA COUNTY ORDINANCE NO. 113 INDIVIDUAL SEWAGE
TREATMENT SYSTEMS and Approval to Contract with a Septic
System Inspector.
g. Accept Premium Refund Option for Workmen's Compensation
Renewal.
h. Approval of List of Contractors.
i Approval of the List of Claims.
End of Consent Calendar
Public Comments
Unfinished and New Business
a. Consideration of RESOLUT/ON NO. 97-15 - A RESOLUTION
APPROVING THE REMOVAL OF MANUAL PULL STATIONS AT
HENRY SIBLEY HIGH SCHOOL
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10.
b.
c.
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Discuss McNeil Site Acquisition.
Review Request for Proposal to Provide Planning Services for
Comprehensive Plan Update/MNRRA Grant Study.
Schedule Workshop for Annual Target Issues/Goal Setting Session.
Council Comments
Adjourn to Discuss Labor Negotiations and Adjourn to April 19, 1997 Joint
City Council/Planning Commission Workshop.
Auxiliary aids for persons with disabilities are available upon request at least 120
hours in advance. If a notice of less than 120 hours is received, the City of
Mendota Heights will make every attempt to provide the aids, however, this may
not be possible on short notice. Please contact City Administration at 452-1850
with requests.
CITY OF MENDOTA HIIGHT5
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April 15, 1997
TO: Mayor and City Council
FROM: Kevin Batchelder, City Administrator
SUBJECT: Add on Agenda for Apri115 City Council Meeting
Information originally indicated as available Tuesday is now submitted for your review
(item #3 *) Continue Board of Review and a new item has been added to the Council Agenda,
item 8a (**).
3. Continue Board of Review - 8:00 p.m.
Please see additional information.
4. Agenda Adoption
It is recommended that Council adopt the revised agenda as printed on blue paper.
8a. Consideration of Removal of Pull Stations at Henrv Si61e�High School
Please see attached memo and resolution.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
CITY COUNCIL AGENDA
April 15, 1997- 7:30 P.M.
1. Call to Order
2. Roll Call
3. Continue Board of Review - 8:00 p.m.
4. Agenda Adoption
5. Approval of April 1 Board of Review Minutes and
April 1 Regular Meeting Minutes.
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a. Acknowledgment of April 8th Parks and Recreation Commission
Minutes.
b. Acknowledgment of Treasurer's Report for March.
c. Acknowledge Receipt of the Unapproved February 5th NDC4 Meeting
Minutes and March 5th NDC4 Executive Committee Meeting Minutes.
d. Acknowledge Receipt of Contribution to the Special Police Fund.
e. Approval to Prepare Request for Proposals for Ordinance
Recodification.
f. Approval of RESOLUT/ON NO. 97-14 - A RESOLUTION ADOPTING
DAKOTA COUNTY ORDINANCE NO. 113 INDIVIDUAL SEWAGE
TREATMEIVT SYSTEMS and Approval to Contract with a Septic
System Inspector.
g. Accept Premium Refund Option for Workmen's Compensation
Renewal.
h. Approval of List of Contractors.
i Approval of the List of Claims.
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a. Discuss McNeil Site Acquisition.
b. Review Request for Proposal to Provide Planning Services for
Comprehensive Plan Update/MNRRA Grant Study.
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c. Schedule Workshop for Annual Target Issues/Goal Setting Session.
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10. Adjourn to Discuss Labor Negotiations and Adjourn to April 19, 1997 Joint
City Council/Planning Commission Workshop.
Auxiliary aids for persons with disabilities are available upon request at least 120
hours in advance. If a notice of less than 120 hours is received, the City of
Mendota Heights will make every attempt to provide the aids, however, this may
not be possible on short notice. Please contact City Administration at 452-1850
with requests.
Page No. 1
April 1, 1997
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Annual Board of Review Meeting
Held Tuesday, April l, 1997
Pursuant to due call and notice thereof, the Annual Board of Review meeting of the City Council, City
of Mendota Heights, was held at 7:00 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
Mayor Mertensotto called the meeting to order at 7:00 o'clock P.M. The following members were
present: Mayor Mertensotto, Councilmembers Koch and Krebsbach.
BOARD OF REVIEW Mayor Mertensotto informed the audience that the meeting concerns
the assessed value of properties for t�es which will be due in 1998.
� He explained that everyone must have submitted a letter regarding
their valuation or must sign a register this evening if they wish to
reserve their rights to appeal the valuations.
Mr. Bill Peterson, Manager of Residential Property with the Dakota.
County Assessor's Office, stated that the purpose of the meeting is
to discuss the 1997 estimated market values for 1998 property taxes.
He informed the audience that valuation notices have been mailed to
all properry owners and open book meetings have been held by the
Assessor's Office.
Mr. Peterson informed the audience that the median county-wide
property value increase is 4% and that the median Mendota Heights
increase is 3.9%. He stated that the Assessor is required by law to re-
appraise 25% of the properties in each city each year, and that the
CAMA system was again used this year. He informed the audience
that after general questions are received, he and other staff inembers
from the Assessor's Office will meet with all of the property owners
in attendance to hear specific questions about their property
valuations.
Mr. Peterson responded to questions and comments from Council
and the audience.
Mayor Mertensotto informed the audience that Council will continue
to Boaxd of Review meeting to April 15 to allow the Assessor's
Office to submit a follow-up report to the city before the Review
Board is formally closed.
Ayes: 3
Nays: 0
ATTEST:
Charles E. Mertensotto
Mayor
Page No. 2
April 1, 1997
Council acknowledged letters from the following property owners:
Ms. Donna Lillie, 709 Cheyenne Lane; Mr. Stanley Karon, 1764
Douglas Court; Mr. Vernon Peterson, 1055 Esther Lane; Ms. Eva
Gountanis, 3158 Farnum Drive, Eagan; Mr. & Mrs. John Wallace,
645 Highway 110; Mr. & Mrs. Michael Thomas, 693 S. Freeway
Road; Mr. Lewis Coronis, 1770 Ridgewood Drive.
After meeting with the property owners in attendance, Mr. Peterson
informed Council that 30 people attended the Review Board meeting
and his staff will be doing follow-up review on 14 of the properties
in addition to the nine properties for which letters had been received.
He stated that he will prepare a written report for City Council for
the April 15 meeting.
Councilmember Koch moved to continue the Board of Review to
Apri115 at 8:00 p.m. as part of the regularly scheduled Council
meeting.
Councilmember Krebsbach seconded the motion.
Kathleen M. Swanson, City Clerk
CITY OF MENDOTA HEIGHTS
MEMO
April 10, 1997
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TO: Mayor, City Council and City Adminis afor
FROM: Lawrence E. Shaughnessy, Jr., Treasurer
SUBJECT: Board of Review Meeting
On April 1, we held our annual Board of Review meeting with the County
Assessors.
Between the open book meeting and the April 1 meeting, a total of 85
residents meet with the Assessors.
Available at tonight's meeting will be a report by the Assessor as to actions
taken by the Assessor.
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Accept Assessor's report, close the Board of Review hearing, authorize the
Mayor to sign the Abstract of Hearing.
LES:kkb
DATE:
TO
FROM:
RE:
MEMORANDUM
DAKOTA COUNTY ASSESSOR'S OFFICE
Administration Center
Hastings, Minnesota
April 14, 1997
Mendota Heights Board of Review
Bill Peterson,
Manager
Status Report for 1997 Annual Meeting
The Mendota Heights City Council acting as the Board of
Review convened the 1997 annual meeting on April 1st, 1997.
In attendance were 30 property owners or their
representatives, (see attached list). Each of these persons
was provided the opportunity to meet individually with an
appraiser from our staff. As a result, 14 properties were
scheduled for additional review. The remaining property
owners either had their concerns addressed that evening or
were asked to provide us with additional information to
support their positions.
Our office received 8 letters of appeal to the Board of
Review. Attached is a brief update of our actions regarding
these.
Thank you for your patience and cooperation regarding this
matter.
Please contact me if you have any 'questions.
1997mhgt
1997 MENDOTA HEIGHTS BOARD OF REVIEW ATTENDEES -4/1/97
ID #
27-02600-030-51
27-02600-090-50
27-03700-040-09
27-15100-020-01
27-18301-030-05
27-19100-041-05
27-19100-050-05
27-19100-060-04
27-19100-110-05
27-19100-140-OS
27-19150-060-00
27-22451-018-01
27-22500-070-01
27-27800-020-09
27-27800-020-13
27-27800-030-03
27-27800-050-09
27-27800-060-07
27-27800-060-14
27-37676-100-01
27-37751-060-04
27-38600-040-04
27-38600-090-03
27-41600-017-04
27-42100-020-05
27-44400-140-00
27-48225-010-02
27-48600-040-01
27-49200-020-02
27-49250-030-01
27-64550-160-00
27-69702-070-06
27-71102-010-01
27-71275-140-03
27-76400-230-01
27-76402-090-01
27-81950-250-02
27-83300-100-00
Name
Dennis Zoff
R.Johnson
G. Graham
Lewis H. Coronis (Letter)
Alan Krey
Eva Nancy Gountanis (Letter)
Mr. & Mrs. Vem Kane (Letter)
Alex Pressman
David Ayers
S. Shepard
Michael Defries
David Peilen
Raymond Shiller
Wm Steiger
John Finnegan
Dennis McCardle
Elaine Kirchner
Galezewski
Donna M. Lillie (Letter)
Theodore Kvasnik
Williams Hughes
Robert Cames
Michael & Judith Thomas (Letter)
A. Paul Karel
Vemon M. Peterson (Letter)
Charles Miller
Blesener
Mark Goblisch
Robert Spurr
John & Bonita Wallace (Letter)
Tom Mcnamara
Liz Crea
Bemard Gross
Gonzalo Martinez
Keith Bellis
Staniey Karon (Letter)
Beth Peariman
F. A. Filipczak
Property
Res
Res
Res
Res
Res
Res
Res
Res
Res
Res
Res
Condo
Twnhse
Res
Res
Res
Res
Res
Res
Res
Twnhse
Ftes
Res
Res
Res
Res
Res
Res
Res
Res
Res
Res
Res
Res
Res
Res
Res
Res
Phone #
781-3644
454-8653
452-3629
452-5082
681-8508
687-2403(w)
454-3120
452-8080
452-1333
905-0810
454-2800
454-4595
454-1126
454-1743
659-1412
454-7502
681-7303
454-4166
647-0478
552-1287
452-1643
452-6257
298-0997
797-0979
671-0534
552-5053
933-9438
455-6672
681-1635
514-1289
454-2745
452-1372
330-2647
454-8255
Appraiser
JS
SD
DH
JS
DS
DS
SS
JS
DH
DS
EJ
BP
LO
JM
EJ
JS
SS
SL
EJ
SS
BP
EJ
SL
JM
LO
BP
DH
SD
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Letters received 1997
Assessor Action Update
Lewis Coronis
1770 Ridgewood Drive
#27-15100-020-01
This property was reviewed on April 8, 1997. Certain
building characteristics were adjusted. The owner was
informed of the revised market value and is satisfied.
The 1997 estimated market value was reduced from
$263,500 to $235,200.
Eva Nancy Goutanis
2095 Patricia Street
#27-19100-041-05
This property was reviewed on December 12, 1996. The
structure was found to suffer from deferred maintenance
and was adjusted for 1996. The physical problems have
not been corrected, and the value has been adjusted for
1997. The owner was informed of the revised market
value and is satisfied. The 1997 estimated market
value was reduced from $132,900 to $125,000.
Mr. & Mrs. Vern Kane
2101 Patricia Lane
#27-19100-050-05
The property owner was contacted by phone and advised
to get a comparative market analysis. To date, no
response has been received.
Donna M. Lillie
709 Cheyenne Lane
#27-27800-060-14
The property owner was contacted by phone on March 28,
1997 and advised to get a comparative market analysis.
A follow up call was made on April 9, 1997 and the
owner said a realtor advised her the estimated market
value is reasonable.
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Michael & Judith Thomas
693 Freeway Road S.
#27-38600-090-03
The property was reviewed on April 8, 1997. Functional
problems were observed and corrections were made to the
assessment. The owners were informed of the revised
market value and are satisfied. The 1997 estimated
market value was reduced from $181,800 to $170,800.
Vernon Peterson
1055 Esther Lane
#27-42100-020-05
The property suffers from functional problems. An
adjustment has been made to the assessment. The owner
was informed of the revised market value and is
satisfied. The 1997 estimated market value was reduced
from $107,200 to $102,500.
John & Bonita Wallace
645 Hwy #110
#27-49250-030-01
This property was reviewed on April 10, 1997.
Functional problems were observed and corrections were
made to the assessment. The owners were informed of
the revised market value and are satisfied. The 1997
estimated market value was reduced from $123,000 to
$117,600.
Stanley Karon
1764 Douglas Court
#27-76402-090-01
The property owner was contacted on April 11, 1997.
The property suffers from functional problems that have
not been corrected. The owner was informed of the
revised market value and is satisfied. The 1997
estimated market value was reduced from $196,500 to
$188,800.
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Page No. 1
April 1, 1997
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MIlVNESOTA
Minutes of the Regular Meeting
Held Tuesday, April 1, 1997
Pursuant to due call and notice thereof, the regulaz meeting of the City Council, City of Mendota
Heights, Minnesota.
Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were
present: Mayor Mertensotto, Councilmembers Koch and Krebsbach. Councilmembers Smith and Huber
had notified the Council that they would be absent.
AGENDA ADOPTION
Ayes: 3
Nays: 0
Councilmember Koch moved adoption of the revised agenda for the
meeting.
Councilmember Krebsbach seconded the motion.
APPROVAL OF MINUTES Councilmember Koch moved approval of the minutes of the March
18, 1997 regulaz meeting as amended.
Mayor Mertensotto seconded the motion.
Ayes: 2
Nays: 0
Abstain: 1 Krebsbach
INTRODUCTIONS
CONSENT CALENDAR
Mayor Mertensotto introduced Mr. Robert Franklin, an instructor for
the Print Media class at the University of St. Thomas and reporter for
the Minneapolis Star-Tribune, and acknowledged fifteen students
present to monitor the meeting.
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Councilmemb Huber oved approval of the consent calendaz for
the meeting, re ' ove items 5 f, i and j to the regular agenda,
along with authorization for execution of any necessary documents
contained therein.
a. Acknowledgment of the minutes of the Mazch 25, 1997 Planning
Commission meeting.
b. Acknowledgment of a legislative bill tracking report from the
Association of Metropolitan Municipalities.
c. Acknowledgment of the Code Enforcement monthly report for
March.
Page No. 1
April 1, 1997
d. Adoption of Resolution No. 97-12, "RESOLUTION
FORMALLY NAMING "PAGEL POND."
e. Acknowledgment of background information for the April 19,
1997 communications tower workshop.
f. Acknowledgment, with appreciation, of a donation of $50.00
from the Aid Association for Lutherans (Royal Redeemer
Church), to the police department.
g. Acknowledgment of a memo regarding 1997 street sweeping
bids, and award of a contract for street sweeping to Mike
McPhillips, Inc., for its quote of $60.50 per hour.
h. Approval of plans for the Dakota Bank frontage road and
authorization for their submission to Mn/DOT for review and
approval, approval for payment of $1,250 to Hugo Blackfelner
for right-of-way, and authorization for the Public Works Director
to execute a Memo of Understanding between Mn/DOT and the
city.
i. Approval of the list of contractor licenses dated April 1, 1997
and attached hereto.
f. Approval of the List of Claims dated April 1, 1997 and totaling
$722,842.92.
Ayes: 3 Councilmember Koch seconded the motion.
Nays: 0
POLICE DEPARTMENT Council acknowledged a memo from Police Chief Delmont
regarding reorganization of the Police Department.
Chief Delmont gave Council a brief overview on the proposed
reorganization plan and responded to questions.
Councilmember Krebsbach moved approval of the assignment of
Officer Mario Reyes as Officer/Investigator, retroactive to March 1,
1997; authorization for the police department to begin the process of
selecting candidates for the position of Patrol Sergeant; and approval
of the Police Department organization plan (Chart B).
Councilmember Koch seconded the motion.
Ayes: 3
Nays: 0
Page No. 1
April 1, 1997
Councilmember Koch pointed out that approval of the organization
plan does not take any authority away from the Police Chief.
TILSEN AREA STREETS Council acknowledged a letter from Caren Road residents regarding
proposed realignment of Cazen Road, a memo from Engineer Mogan
responding to the letter, and a memo from Engineer Mogan
recommending final plan approval for the Tilsen Highland Heights
street reconstruction project.
Mr. Tom Fahey, 979 Caren Road, stated that he had submitted a
letter to Council at the last meeting regarding drainage concerns and
traffic speeds, and that Engineer Mogan addressed those issues in his
memo. He did not feel that traffic speed has been adequately
addressed, and stated that the realignment proposal he submitted
with his letter would reduce tr�c speed to about 20 miles per hour
in adverse weather conditions.
Mayor Mertensotto responded that Council cannot allow street
design to be based on a political decision but rather must follow
design criteria. He stated that the radius and curvature of roads is not
within Council's expertise, and speed limits cannot be reduced
below 30 miles per hour unless there are warrants.
Police Chief Delmont stated that one of the warrants for speed limit
reduction is the number of accidents. He further stated that placing a
curve in a road to reduce speed would actually reduce the safe speed
on the road and would cause accidents. He explained that streets are
designed to move tr�c, not to deter it, and while he can see where
the existing curvature of Caren Road causes problems, the curvature
proposed by Mr. Fahey would only cause more problems and place
greater liability on the city.
Mayor Mertensotto stated the street is not in the center of the right-
of-way and Council had indicated that Engineer Mogan could favor
the north in designing the street reconstruction, however, other than
shifting the alignment witYiin the right-of-way, he must follow
established street design criteria. He noted that during the last
discussion, there had been a suggestion that perhaps sidewalks
should be constructed if it is too dangerous for people to walk along
the street.
Mr. Fahey responded that there was discussion on landscaping to
enhance the vacant city lots but he did not recall discussion about
Page No. 1
April 1, 1997
sidewalks. He asked if a walkway could be constructed on the city
property.
Engineer Mogan stated that Pazks Project Manager Kullander is in
the process of developing a plan that•will go to the Parks
Commission for comments. He further stated that although it seems
like a large tract of land, there is little opporh�nity to do much with
the lots and it would make little sense to build a trail through the
lots. He stated that he could look at a sidewalk on the north side if
Council so directed, but it is typical city policy to assess for
sidewalks.
Public Works Director Danielson stated that the city typically
constructs trails rather than sidewalks. He further stated that in the
areas where sidewalks have been installed they were constructed in
response to a request from developers and paid for by the developers.
Mayor Mertensotto responded that in this case, the residents aze
concerned about safety. He felt that Council should look at the cost
and possible financing methods.
Mrs. Cazol Damberg, 975 Caren Road, stated that she would not
want road construction to make the situation worse than currently
exists. She stated that people speed down the road coming from
Victoria at certain times during the day and she did not think police
monitoring would help. She did not want a walkway on the north
side of the street, but stated that the city lots need attention and
perhaps a meandering path could be. constructed on them.
Mayor Mertensotto responded that the lots are not part of the city's
pazk system, but are probably part of the drainage system.
Ms. Anita Stockton, 969 Caren Road, stated that her driveway is not
aligned straight with Caren Road and she must pull the front of her
car out onto the street before she can see traffic because of the curve.
She asked that Mr. Mogan come to her house and stand in the
driveway to see how di�cult it is. She stated that she is opposed to
sidewalks on the north side of the street but asked that the curve be
reduced so that she can see well enough to get out of her driveway.
She stated that the city could even take some of her property if it is
needed to straighten the curve.
Engineer Mogan responded that the curve has been flattened (in the
plans) as much as possible within the right-of-way, but the alignment
of Ms. Stockton's driveway could be shifted to the west. He stated ;
Page No. 1
April 1, 1997
that he will make an appointment to meet Ms. Stockton, and that he
must also meet with the Frischs' and the City of Lilydale to see if
some of additional right-of-way can be acquired..
Mrs. Frisch stated that there has not been an accident or any
pedestrian injuries on Caren Court in the 28 years she has lived in
her home. She also expressed her opposition to sidewalks.
Mayor Mertensotto stated that since the properry owners do not want
a sidewalk, it should not be included in the plans.
Councilmember Krebsbach moved adoption of Resolution No. 97-
13, "RESOLUTION APPROVING FINAL PLANS AND
SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT
FOR BIDS FOR IMPROVEMENTS TO SERVE TILEEN'S
HIGHLAND HEIGHTS, TILSEN' S HIGHLAND HEIGHTS PLAT
2, TILSEN' S HIGHLAND HEIGHTS PLAT 3, AND
SURROUNDING AREAS (IMPROVEMENT NO. 96, PROJECT
NO. 4).
Councilmember Koch seconded the motion.
Ayes: 3
Nays: 0
ASSISTANT FIItE CHIEF Council acknowledged a memo from Fire Chief Maczko regazding
appointment of an assistant fire chief.
Chief Maczko reviewed the selection process. He informed Council
that the selection committee has unanimously recommended that
Captain Jim Kilburg be appointrnent to replace Assistant Chief John
Neska, who is retiring on Apri130. He informed Council that
Assistant Chief Neska has been with the department for over 20
years as firefighter, captain, and assistant chief.
Mayor Mertensotto expressed Council's appreciation to Assistant
Chief Neska for the years of service he has given to the community
as a member of the Fire Department.
Chief Maczko introduced Jim and Sam Kilburg and reviewed
Kilburg's fire department history and accomplishments.
Councilmember Krebsbach moved to appoint Jim Kilburg as
assistant fire chief, effective on May 1, 1997.
Councilmember Koch seconded the motion.
Ayes: 3
Nays: 0
Page No. 1
April 1, 1997
GEORGE' S GOLF Council acknowledged a memo from Treasurer Shaughnessy
regazding a request from Opus/AMB for tax increment financing for
assistance in redeveloping the George's Golf Range property. Mr.
Arne Cook, representing Opus, was present for the discussion.
Mr. Cook informed Council that Opus is the design/builder of the
project and that he is in attendance this evening to present a
preliminary proposal for redevelopment of the George's Golf site.
He explained that the 10.3 acre property is owned by George Water`s
and that Ameritech would consider purchasing the adjacent 1.09 acre
triangular property that is outside the Waters property. He stated that
this parcel would be landscaped and maintained by Ameritech if the
city could grant tax increment assistance. He informed Council that
the triangular property would be very difficult to develop and to
serve with utilities, and even though the property does not fit into the
overall development scheme for the Waters property, Ameritech
would sod and irrigate the site.
Mr. Martin Coyne, Vice President of AMB, stated that AMB is an
investor advisor which represents Ameritech Pension Trust, which is
the proposed owner of the project. He explained that AMB and
Ameritech purchased the R.L. Johnson wazehouse two yeazs ago, and
while it is not normally a developer, AMB sees the purchase and
development of the adjacent George's Golf Range property as a way
to mitigate any down side in lease obligations for the R.L. Johnson
warehouse. He stated that Opus has prepared a plan to develop a
150,000 squaze foot wazehouse on the property.
Mayor Mertensotto asked what AMB plans to do with the barbed
wire fence at the Johnson warehouse.
Mr. Coyne responded that AMB plans to improve the Johnson
property and that his firm takes great pride of ownership in its
properties.
� Councilmember Krebsbach stated that she understands that
� Ameritech is suing a city over antennas and towers. She asked if
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AMB/Amentech has any intent to install antennas and towers on the
property.
Mr. Coyne responded that there is absolutely no intention to install
antennas or towers. He stated that his firm is involved in
investments, and that AMB has a potential prospect for the proposed
project but the building would not be complete until November or
Page No. 1
April 1, 1997
December and it would be very difficult to get a client to commit
that far into the future.
Councilmember Krebsbach stated that she would hate to see the
property no longer be George's Golf Range since it has been in
existence so long. She asked if there is anything AMB could do to
recognize that the site was the site of George's, such as a monument.
Mr. Waters, present for the discussion, stated that the street that the
building would have access on is Waters Drive, which he felt was
su�cient recognition.
Mr. Coyne informed Council that the proposed name of the project is
Mendota Heights Gateway Commons, but that perhaps the name
could be changed to recognize Mr. Waters.
Mr. Cook explained that the project will be strictly office/wazehouse
with possible light manufacturing and would be purely speculative in
nature, so it is difficult to tell what the client mix will be at this time.
Mayor Mertensotto pointed out that Council requires that industrial
structures be finished on all four sides.
Mr. Cook responded that he understands the requirement. He
informed Council that the color scheme that is proposed is for muted
colors. He stated that AMB has developed a similar facility in the
metro area which Council could view.
Mayor Mertensotto stated that the developers are requesting TIF
assistance in order to make the project go. He informed Mr. Cook
that Council is always concerned about people coming in to make a
profit from resale.
Mr. Coyne responded that AMB purchased the Johnson properly two
years ago and its typical holding is ten years, although under extreme
circumstances, properties have been sold earlier. He expla.ined that
AMB handles $2.5 billion in properties, and it does not help a
pension fund to keep churning — it is better for a fund to hold
properties for the long term. He stated that the developers have
discussed the ternunation of tax increment clause and have asked for
some exemptions in the policy of the city. He stated that the total
dollar value for construction is about $5 million, and when
everything is done the cost will be about $6.2 million.
Page No. 1
April 1, 1997
Mr. Cook stated that the applicants are aski.ng for a total TIF pay as
you go of $868,000 plus long term TIF of $114,000 for demolition,
soils correction, plus whatever the additional out of pocket expenses
are for the purchase an site prepazation of the triangular property.
Responding to a question from Mayor Mertensotto, he stated that
there aze two access points to the site, one for normal tr�c and the
other, which will be on an easement, is for truck traffic from the
Johnson warehouse.
Responding to a question from Mayor Mertensotto about land
coverage, Mr. Cook stated that the site is 440,000 square feet, and
the building would be 150,000 squaze feet. The green space on the
site plan is about 28% of the properry (excluding the triangulaz
pazcel).
Mayor Mertensotto stated that frequently where there is a single
owner of two adjoining properties, there is a sea of asphalt joining
the parcels.
Mr. Cook explained that one of the thoughts in developing the parcel
was to make improvements to the back side of the property. He
stated that perhaps there could be an office area on the back of the
new building which would have a new access point and parking area.
He further stated that there is the potential for additional office
because of the depth of the project and the idea would be to have two
fronts on the building.
Mr. Coyne stated that the reason AMB/Ameritech began this process
is because the Johnson warehouse is about 325 feet deep and in the
industrial market that is beyond the typical tenant requirement, so
because of that AMB wants to develop the new parcel to make the
Johnson property more attractive for its tenants. He explained that
AMB is trying to protect its long term risk on the property.
Mayor Mertensotto stated that the Tuthill development has set the
stage for the Waters property along with the city requirements for
buildings in the industrial district. He stated that he feels that the
amount of TIF that is being requested is high, but that perhaps a
compromise could be worked out. Mayor Mertensotto asked
Treasurer Shaughnessy what potential there is that the city might be
able to assist with TIF.
Treasurer Shaughnessy stated that he has dome some comparisons
with other industrial properties in the city. He felt that the TIF
request is strong on the tax assumptions, but if pay as you go is used,
Page No. 1
April l, 1997
the owner only gets back a percentage of what he puts in, so it is not
as much of a concern to the city. He stated that pay as you go ends
in the year 2006, and the benefit cannot exceed the taxes. He
informed Council that the taxes on the two existing large wazehouses
in the city are quite a bit lower than the applicant's estimate.
Mr. Cook responded that the intent is not to build a bulk wazehouse
product and his experience with a structure of this type, with the
build out, is that he expects a value of about $35 per square foot and
projects a tax of $1.96 per square foot.
Mayor Mertensotto pointed out that there are rules and laws that
apply and Council must act consistently. He stated that there is no
decision to be made this evening, as the parties are present for a pre-
development conference, and the next step would be Planning
Commission review.
Mr. Cook stated that the developers are not required by ordinance to
go to the Planning Commission because there are no variances
involved. He stated that the next step in the process would be to
present a formal proposal.
Councilmember Krebsbach stated that she would prefer not to give
an indication of support for TIF until she has additional time to
consider the proposal.
Administrator Batchelder stated that if there are no variances
involved, building permits for commercial and industrial structures
are approved by the Council without prior Commission review. He
stated that if the developers aze willing to go to the Planning
Commission, staff will schedule the matter.
Mr. Cook asked if there could be administrative review rather than
Planning Commission review to save time.
Mayor Mertensotto responded that the Planning Commission is an
advisory body but Council values their recoinmendations and the
proposal should be scheduled for Commission discussion.
Mr. Coyne stated that he is getting pressure from Opus to make
decisions and get moving on the project because there is a window of
time to design and construct the facility. He stated that the project is
anticipated for November completion now, and a delay to December
would make it harder to launch the project.
Page No. 1
April 1, 1997
Mayor Mertensotto responded that Council approves all commercial
structures, particularly those involving TIF, and places conditions on
TIF. He stated that he could not conceive that the developers could
put together a TIF agreement by April 15.
Attorney Hart stated that normally a developer's agreement takes
longer than two weeks, and he does not know at this time what
conditions Council would impose, but he could prepare a skeleton
agreement that would be subject to amendment to address Council's
particular concerns.
Mayor Mertensotto stated that the item could be brought back on
May 6, which would allow an opportunity for commission review.
He stated that it would be much easier for Council to arrive at a
consensus if there is a commission recommendation on the project.
He explained that the Planning Commission does not get involved in
the TIF issue and Council would get a recommendation from staff on
TIF. He stated that Council's primary concem on May 6 would be
the TIF and Council would consider a TIF plan for the project at that
meeting, after which time Attorney Hart would draw the developers
agreement to embody the Tax Increment participation in the project.
He further stated that Attorney Hart could prepaze a basic agreement
prior to May 1 which would be subject to amendment by Council
and staff could, at the same time, refer the matter to the planning
consultant for report to the Planning Commission. He did not think
the triangular pazcel should be part of the project at this time but that
Council must definitely address it.
ZIGGY' S Council acknowledged a memo from Administrative Assistant
Hollister regazding a request from Mr. Larrie Mack for renewal of
temporary licenses granted to Ziggy's Deli in 1996 for outside eating
and an outdoor celebration. Council also acknowledged the letter of
request from Mr. Mack.
Mr. Mack informed Council that he would like permission to place
six patio tables outside the deli for the spring through fall months.
He also asked that he be allowed to conduct an outdoor celebration
on May 30, similar to last yeaz's first anniversary celebration.
Mayor Mertensotto responded that the approvals were granted last
year on a provisional basis and with the notice that if there were any
violations of the temporary licenses the activities must immediately
cease. He further stated that the problem Council had with allowing
the outdoor eating area was that outdoor sales are not allowed and
Council does not want everyone in the shopping center to hold
Ayes: 3
Nays: 0
Page No. 1
April 1, 1997
outdoor sales. He pointed out that Council imposed conditions on
both of the temporary licenses last yeaz and Mr. Mack is requesting
changes in the conditions.
Mr. Mack stated that he would like the outdoor eating license to start
on May 1, or weather permitting, this year rather than the May 15
start date last year. He explained that the furniture will be brought in
every evening and that he has an agreement with Paster Enterprises
that the furniture will be locked up in the common azea of the mall
each evening. With respect to the celebration, Council made the
condition that the event end at 9:30, rather than 10:30 as he had
requested, because of a concern over possible noise impact to the
residential azea. He stated that the mall is far enough away from the
residential area and the activity shuts down quickly enough that he
would like to have live music from 6:30 p.m. to 10:30 p.m. He
stated that the lights in the mall aze shut off at 11:00 p.m., and asked
that the lights be allowed to stay on unti112:00 a.m. for the event.
Mayor Mertensotto stated that Council has imposed 9:30 p.m. as the
ending time in the past for special events.
Councilmember Koch suggested a compromise of 10:00 p.m. Mayor
Mertensotto agreed to 10:00 p.m. but no later.
Councilmember Krebsbach stated that lighting is an issue and she
would not want lighting extended beyond 11:00 p.m.
Councilmember Koch moved to approve a temporary license, from
May 1 to October 15, 1997 for outdoor seating and a temporary
license to hold an outdoor celebration on Friday, May 30, 1997 with
the condition that music be curtailed by 10:00 p.m. and subject to all
of the conditions placed on the temporary licenses in 1996.
Councilmember Krebsbach seconded the motion.
TOUSIGNANT PROPERTY Council acknowledged a memo from Assistant Hollister regazding an
application from Mr. Mike Leuer and the Tousignant Family for
concept plan consideration for a LB-PUD development on the
Tousignant properly located on Mendota Heights Road. Council
also acknowledged an associated letter from Koll Real Estate
Services on behalf of the applicants. Mr. Jon Yanta and Mr. Dan
Gleason from Koll, Mr. Michael Leuer, representing Moen Leuer
Construction Company, Mr. James Resop of Resop Real Estate, and
Page No. 1
April 1, 1997
representatives from the Tousignant family were present for the
discussion.
Mr. Yanta informed Council that he is in the preliminary stages of
working with the city and the neighbors to propose a concept plan to
develop along I-494. He stated that the applicants have taken the
concept to the Planning Commission and have addressed the
Commission suggestions. He explained that the proposal before the
Planning Commission was for three different complexes, two
100,000 square foot, three level office towers with a one level
parking ramp and a 116,00 square foot office service facility to the
west which is surrounded by natural vegetation and wetlands. He
stated that an alternate plan that he feels would result in less pazking
and less traffic, which was a commission concern, would be two one
level office service facilities ( a connected complex) and a 100,000
square foot office/flex building.
Mayor Mertensotto asked for a description of o�ce/flex.
Mr. Yanta responded that office/flex is more of a product that is
flexible to the high tech, computer and medical tech use rather than
the high bay storage type of facilities. Such structures could be 70 to
80% office space with the remainder light storage space. He stated
that the ceiling in a warehouse is high, whereas office/service
ceilings are 14 feet. He further stated that the amount of money that
would be spent on the project would not be conducive to
warehousing and that high tech, computer and medical technical
space is what is needed. Given the landscaping and finishing that is
planned, the owners could not afford lower cost space that
warehousing would call for.
Mayor Mertensotto asked what guarantee there is that if the office
flex building is constructed first, which is a major part of the
development, that the two office buildings will be developed and the
project will not change from what is intended.
Mr. Yanta responded that he would love to build the office space
first if he could lure a tenant. He stated that he could guarantee that
this will happen, and he must gear the project to the mazket. He
stated that if the office/service structure develops first and is a
success and the market changes, he would have to address that with
Council at that time, but that he will do his best to attract the right
tenants to the project. He informed Council that he would like to
work with the alternate plan because it is more geazed to the market
Page No. 1
April 1, 1997
and has a limited traffic pattern because of the concerns of the
schools and the Planning Commission.
Mayor Mertensotto stated that Council is also very concerned about
tr�c and safety did not want an office/warehouse on Mendota
Heights Road between Dodd and Lexington because Council does
not want the student tr�c to co-mingle with truck tr�c.
Mr. Leuer reviewed the tr�c studies which have been done. He
stated that using alternate one, the office service product would be
70% general office and 30% warehouse and would generate about
1,600 trips to and from the project. With the general office building
there would be about 2,300 trips per day, for a total of 3,900 trips per
day for the total project. Under the second altemate, the total traffic
would be about 3,200 vehicles per day.
Mr. Yanta stated that there would definitely be a very heavy tr�c
count in the morning when tr�c is coming to the schools as well as
the development, because he would assume the offices would have
an 8:00 a.m. start. He informed Council that most of the tr�c
would be workers coming to their o�ce space and not service
vehicles. Mr. Yanta stated that the project is in preliminary design
stages now and he will continue to work with the city on cosmetics,
etc. He stated that the developers aze present this evening to show
Council preliminarily what the city would have at the gateway to the
city. He reiterated that the developers aze gearing the project to a
niche in the technical market, which might include some light
computer or electronic assembly.
Councilmember Krebsbach stated that she had envisioned that the
property would develop as office.
Mr. Leuer reviewed a drawing of a completed project in another
community that would be similar to the proposal. He stated that the
cost to construct a structure with all of the brick and glass that is
proposed does not allow the owners to compete with the rate that a
warehouse building would charge, and the fourteen foot ceilings
would not allow someone to do "racking."
Councilmember Krebsbach stated that the Tousignant properry is a
key parcel in the city and she cannot see that Mendota Heights Road
can handle lots more traffic, which is why Council recently
discouraged development of a fueUconvenience facility at the Dodd
Road intersection. She informed the applicants that Council is
concerned about the schools. She informed Mr. Leuer and stated
Page No. 1
April 1, 1997
that she would be happy to look at the similar facility that he
mentioned but she is not willing to consider the project at this point
because of the tr�c issue.
Mr. Leuer responded that there would be more tr�c generated by
an o�ce building than office/flex.
Mayor Mertensotto stated that Mr. Yanta has asked about the
possibility of TIF.
Mr. Yanta responded that the property is outside the TIF district but
the city would like o�ce development and the market is not strong,
because of the airport noise, etc. He further stated that the
developers would be open to talking to the city about the office
component and corporate environment and whatever incentives there
would be.
Mayor Mertensotto stated that the land is not in the TIF' district, nor
has there every been a reason for it to be in the district because there
are no adverse soil conditions or other reason why a developer would
not tackle a project.
Treasurer Shaughnessy stated that no changes can be made to a TIF
district five years after it is formed.
Mr. Yanta stated that if the developers were going to develop 100%
office, based on the competition, in order to capture tenants to the
complex there would need to be some type of incentives because the
project could not compete with the mazket as shallow as it is in
Mendota Heights.
Mayor Mertensotto informed Mr. Yanta that Council will be meeting
in a goal setting session in May to set goals and objectives for the
future.
Mr. Resop stated that he represents the Tousignant family on their 20
acre site and also the owner of the corner pazcel. He stated that the
Tousignants are whole-heartedly in support of what Mr. Leuman is
hying to do. He informed Council that there have been many
attempts to plan for this property including residential, an ice rink,
etc., and the applicants are trying to convey that this is a well bona
fide developer who wants to do a quality development. He stated
that the 2.3 acre parcel immediately west of the Tousignant properry
is owned by another family. He sta.ted that he had entered into an
Page No. 1
April 1, 1997
agreement on that parcel, for hotel development, but the agreement
has expired.
Mayor Mertensotto asked Mr. Leuer what time frame he is working
under. He stated that Council will need to consider at the goal
setting session how it would like the property to develop and
whether there should be some type of city participation. He
informed Mr. Leuer that he feels Council could give some Mr. Leuer
some idea after the goals session on what the consensus might be on
what is envisioned for the property and what the policy issues are.
He pointed out that there aze two Council members absent this
evening. He stated that Council must consider what is in the best
interest of the city and the schools as well.
McNEILL PROPERTY Council acknowledged an Environmental Assessment Report from
Barr Engineering on the McNeill site, along with a related memo
from Public Works Director Danielson. Mr. Ken Haberman, from
Barr, was present for the discussion.
Mayor Mertensotto stated that his only concern is over the validity of
the 1992 samples used by Barr.
Mr. Haberman responded that his firm was hired by the PCA in 1992
to do preliminary work on the property, but that is just one
component of the study. He explained that the samples are valid in
that they give a snapshot in time on what the condition was in 1992.
He fizrther stated that the PCA has continued monitoring the site and
some of the data in the report was collected late in 1996. Mr.
Haberman then reviewed the report and recommendation for Council
and discussed what needs to be done before storage of street
sweepings can occur on the site. He also recommended submitting a
copy of the report to the PCA and working with them to ensure that
what is done meets with their requirements. He stated that the report
must be submitted to the PCA and Dakota County before any
permits can be issued, and that he will come back on April 15 to
discuss tasks four through nine with Council. He informed Council
that he cannot give a credible estimate of costs at this time because
the chemicals on the site have not been analyzed yet.
Administrator Batchelder gave an update on discussions with the
Dakota County HRA, and on discussions with Hudson Trucking over
their possible use of a portion of the site for storage of semis. He
explained that the HRA has not given the city a ruling on whether
there is a low income use on the site, nor does the city know whether
Ayes: 3
Nays: 0
Page No. 1
April 1, 1997
there is a willing seller. He stated that staff will continue discussions
with the HRA with regard to relocation, and the HRA will act on the
city's behalf on the relocation.
Councilmember Krebsbach moved: to accept the environmental
report from Barr Engineering and authorize submission of the report
to the MPCA and execution of all appropriate applications by the
Mayor; authorization of an amount not to exceed $1,000 for the
MPCA review of the VIC/VPIC application; and, authorization of an
amount not to exceed $800 for Barr Engineering to prepare the
appropriate permits and notifications to proceed.
Councilmember Koch seconded the motion.
Staff was directed to work with the HRA to get something more
definitive regazding acquisition/relocation proceedings. He stated
that Council will not take action on that issue this evening, nor is
Council prepared to get into discussions with the Hudson Company
at this time.
COtTNCIL COMMENTS Mayor Mertensotto asked Administrator Batchelder to contact the
NDC-4 regazding the number of monthly calls to Continental
Cablevision (referred to in the NDC-4 minutes).
COMMISSION NIEETING Administrator Batchelder informed Council that the date of the
regular Planning Commission meeting for April conflicts with
Passover. He recommended that Council authorize staff to
reschedule the Commission meeting to Apri129 and subject to
posting of proper notice, and notification to all applications and the
Planning Commission.
Councilmember Koch moved to authorize staff to publish a change
in the Planning Commission meeting date from Apri122 to Apri129.
Councilmember Krebsbach seconded the motion.
Ayes: 3
Nays: 0
ADJOURN There being no further business to come before the Council,
Councilmember Krebsbach moved that the meeting be adjourned.
Page No. 1
April 1, 1997
Councilmember Koch seconded the motion.
Ayes: 3
Nays: 0
TIME OF ADJOURNMENT: 10:45 o'clock P.M.
Kathleen M. Swanson
City Clerk
ATTEST:
Charles E. Mertensotto
Mayor
LIST OF CONTRACTORS TO BFs APPROVED BY CITY COIINCIL
��ril 1. 1997
Concrete/Masonrv Contractor License
Bernhagen & Son, Inc.
$xcavatiaq Contractor License
Rayco Excavating, Inc.
Wenzel Plumbing & Heating, Inc.
Gas Piaing Contractor License
Construction Mechanical Sezvices
Schulties Plumbing, Inc.
SVAC Contractor L3,cense
Metro Sheet Metal, Inc.
Seaeral Contractor License
R-Designers
Rlodt, Inc.
Nordic Insulation, Inc.
�ywall/StLeco Contractor License
Brisson Stucco & Plaster Inc
Siga Contractor LiceAse
Sign Solutions, Inc.
`i
CTTY OF MENDOTA HEIGHTS
DAKOTA COUNTY.�MINNIVESOTA
PARKS AND RECREATION COIV.IIVIISSION MIl�T[JTES
APRIL 8, 1997
The regular meeting of the Mendota Heights Parks and Recreation Commission was held
on Tuesday, Apri18, 1997, in the Large Conference Room at City Hall, 1101 Victoria
Curve. The meeting was called to order at 6:40 PM.
The following Commissioners were present:
Chair Spicer was excused from the meeting.
Patrick C. Hollister.
Norton, Libra, Kleinglass, Linnell, Liberacki.
Also present was Administrative Assistant
APPROVAL OF MARCH 11 PARK AND RECREATTON NIINUTES
Commissioner Linnell moved to approve the March 11, 1997 Parks and Recreation
Commission Minutes with corrections. Commissioner Libra seconded the motion.
AYES: 5
NAYS: 0
(Commissioner Damberg arrived at this point.)
PARK DEDICATION FEES
Mr. Hollister explained that at the March 11, 1997 meeting of the Parks and Recreation
Commission, the Commission had asked Staffto place the park dedication policy on the
Apri18, 1997 agenda. Mr. Hollister continued that the Commission had also asked Staff
to provide a comparison of what other cities require for their park dedication. Mr.
Hollister said that the Commission was concerned that $750 may be low compared to
what other Cities were asking for, especially in proportion to the land values in Mendota
Heights. Mr. Hollister summarized the current pazk dedication policy.
Mr. Hollister also explained that any Park Dedication Fee that a City wished to esact from
a developer must meet three legal tests in order to be considered legitimate:
1. The City must be able to demonstrate that the fee or land exaction is necessary to meet
an increase in demand for park services or to mitigate a negative impact upon the paxk
system caused by the development itself.
2. The amount of the fee or land esaction must be roughly proporiional to the increase in
demand or negative impact caused by the development itself.
r�
3. The entirety of the fee or land exaction must be used for the park system, and may not
be merged with the general fund or used for any other purpose.
Mr. Hollister concluded that the City's Park Dedication policy should be consistent with
goals and standards for parks and open space as expressed in our Comprehensive Plan.
Commissioner Linnell said that an increase in the Park Dedication Fee could be justified
based upon an increase in trail demand.
Commissioner Liberacki said that an increase could be justified by the City's need for
various types of open space (passive, active) and that the City was short-changing itself.
Commissioner Libra asked Staffto research what the City had required from the HRA
senior housing development in terms of park contributions.
Commissioner Liberacki asked if there was a land exaction in addition to these fees.
Commissioner Liberacki continued that there had been an increase in demand for ballfields
and an increase in demand for trails, and that these increases could be documented.
The Commission asked Staffto come back to the next meeting with an updated open
space/park facilities inventory and a proposal to increase fees.
OPEN SPACE PRIORTTIZATION
Mr. Hollister presented the "short list" of hi�hly desirable remaining open space parcels
which was compiled at the 7oint Workshop between the Parks and Recreation
Commission and the City Council on 7anuary 14, 1997:
• Map #6 Acacia Area TIF Acquired Property
• Map #9 Slowinski Property
• Map #11 Foss Homestead by Wentworth Park
• Map #16 Acacia property north of Acacia Boulevard
• Map #18 Resurrection Cemetery "Break O�' Area
• Map #19 Visitation Convent Properry
• Map #21 Tousignant Property offMendota Heights Road
Commissioner Linnell said that the Commissioners should go on a tour of open space
either individually or as a�oup, and that passive and active use could be combined on one
park.
Commissioner Damberg said that the City should talk to Foss about acquiring his land.
Commissioner Liberacki said that he disagreed with what he perceived to be the prevailing
philosophy among his fellow Commissioners, that anything of natural or scenic value
should be publicly owned. Commissioner Liberacki said that due to a combination of
2
environmental regulations and a landowner's own incentives to preserve the beauty of a
given site, in general those views which we value in the City would be preserved.
Commissioner Liberacki continued that rather than use limited government funds to buy
land to prevent trees from being cut down, it would be better to use the funds for park
land that was visible, accessible, and usable.
Commissioner Linnell said that there should be an overlook at Acacia with a plaque
explaining the history of Pilot Knob. Commissioner Linnell said that the Foss land would
be good for an extension of the Park and Trail system and could be compatible with Single
Family Home construction.
Commissioner Libra said that the Resunection Cemetery land would be good for a park
and picnic area.
Commissioner Liberacki said that when Resurrection develops, the City should get the
10% dedication in land and hook up a trail around the lake.
Commissioner Norton agreed with Commissioner Liberacki.
Commissioner Linnell suggested that at the next meeting the Commission take two cars or
a van and do a tour of these sites.
Commissioner Linnell offered to talk to Mr. Slowinski to try to get permission to walk his
property during the tour.
UPDATES
Mr. Hollister provided updates on the following items.
Caren Road Detention Pond
Commissioner Dambera said that the ponding area of Caren Road should be enhanced by
replacing some of the plantings. Commissioner Damberg sugaested putting up signs
saying "Wild Flower Restoration Area." Commissioner Damberg also requested that Mr.
Kullander make an on-site visit and talk to the neighbors.
Commissioner Linnell offered to come to that meeting if it could be arranged.
Commissioner Liberacki suQaested that the Caren Road ponding area be included in next
month's open space tour. y
Commissioner Damberg said that the City should pay more attention to the appearance of
its older neighborhoods.
3
Commissioner Libra said that some of the project money for the Tilsen reconstruction
should be used to replace trees and put up signage for the wild area at the Caren Road
site.
North Kensington Park
Commissioner Linnell said that he thought he had reached a compromise with
Councilmember Smith about North Kensington Park, and that Mr. Kullander would be
presenting his revised plan to both of them before bringing it to Council for approval.
Commissioner Norton said that she knows of a non-profit organization that runs seminars
for homeowners on the advantages of native plantings in their yards which would reduce
the need for fertilizer and pesticides and would be good for water quality, as well as give
their yards a more natural appearance. Commissioner Norton said that this approach
should also be taken for the public land around City Hall.
Wentworth Picnic Shelters
Commissioner Libra said that he would like to see specific plans for the Wentworth park
shelters.
Wentworth Park Warming House
Commissioner Libra said that he wanted a Staff review, cost parameters and a capital
budget review for warming houses. Commissioner Libra asked staffto identify locations
in the City where new warnung houses should be built.
Commissioner Norton said that Mr. Kullander should build a new multi-use, multi-purpose
shelter for summer programs.
Commissioner Liberacki said that continuity of architecture was important, and that the
new shelter should resemble the existing shelters. Commissioner Liberacki recommended
a pre-fab building on a poured slab with garage-type doors around it that could be rolled
up for summer programs.
Dakota County CIP
Commissioner Liberacki said that he was disappointed that in the most recent Dakota
County CIP there was no reference to road widening or trails apart from the NURT trail
and the Big Rivers Trail. Commissioner Liberacki asked Staffto inquire as to why that
was the case. Commissioner Liberacki said that roadways are in the 5-year plan, but not
widening shoulders.
n
r
Commissioner Libra said that the County was spending a disproportionate amount of
money for trails in the southern part of the County, and that some of that money should be
channeled into trails for the north.
Commissioner Norton said that the Mayor and City Council need to lobby the County for
trails.
Commissioner Libra said that one major bamer to the NURT Trail is that Valley Park
neighbors don't want that trail widened very much.
Commissioner Norton asked Staff to invite someone involved in trails and roads from
Dakota County to come to a future meeting
Wood Duck Houses in City Ponds
Mr. Hollistzr explained that the Council had authorized the expenditure for wood duck
houses and that the Public Works crew had started making these birdhouses.
Full-Time Recreation Facilitator
Mr. Hollister said that the Council had decided to discuss the issue of a full-time
Recreation Facilitator at a 5-year plan setting workshop in mid-May.
Park Police Summary for 1996
Mr. Hollister distributed a summary of all police incidents in City pazks for the year 1996.
Other
Mr. Hollister announced that Mr. Esser was married on Saturday, April 5 and that he was
now on honeymoon until April 14.
Commissioner Damberg announced that she would have to miss next month's Commission
meeting because she will be in Istanbul.
Commissioner Liberacki asked Staffto bring back the issue ofMr. John Doyle of 810
Ridge Place who wanted to donate his back yard to the City.
Mr. Hollister distributed a letter submitted by Chair Spicer inviting interested
Commissioners to attend the Dakota County Parks and Recreation Advisory Committee
information sharing me�ting in May 7, 1997 at Camp Sacajawea.
Commissioners Norton and Linnell said that they would try to attend.
5
!
Parks Report
Mr. Hollister presented the Parks Report for the month of March.
ADJOURNMENT
Motion to adjourn made by Damberg and seconded by Kleinglass.
AYES: 6
NAYS: 0
The meeting adjourned at 7:55 p.m.
Respectfully Submittec�
Patrick C. Hollister
�
a:
3
CITY OF MENDOTA HEIGHTS
: TREASURER'S REPORT, MARCH 1997
�
DAKOTA. I N C.
Checking Account 1.05%
Savings Account 2.15%
C. D. Rep. 3.00%
Collateral - Bonds
Gov't. Guar.
CHEROKEE STATE BANK
Saving Cert. 8/17/97 @ 3.63%
Coilateral - Bonds
Gov't. Guar.
rHL Bk 6.18% 9/25198 opt 97 (PRU)
LaSalie Bank CD 5 1/2/7%
FHLMC 7.23% 12/97 FBS 6.40%
FNMA 6.18% 12/99-96
FHL Mtg. Pool 8% (PRU)
FMLC 7°/a Mtg. Pool (PRU) PAC
FMLC 6 1/4% Mtg. Pool (PRU)
FNMA 6% Pool (PRU)
FHLMC 6% Pool @ 101.4375 (PRU)
FNMA (1994 Pool) 6 1/2% (PRU)
U.S. Treasury Money Mkt. (FBS)
Gov't. Securities Fund
Zero Cpn T.Bds 7.9% - 2011 (J&M)
PRU Gov't Sec Fd
TOTAL FUNDS AVAILABLE
Funds Available 12/31/96
Funds Available 3/31/96
Rates Money Market
March Bank 2.85%
1arch FBS 5.12%
LES:kkb
BALANCE
$2,535.43
$601.28
0.00
$3,136.71
$500,000.00
$100,000.00
$13.952.59
$13, 952.59
$500,000.00
$100,000.00
$500,000.00
$95,000.00
$500,008.00
$500,008.00
$212,751.80
$421,983.65
$355,665.09
$503,180.34
$198,149.52
$263,522.30
$775,134.98
$1,002,470.00
$197,530.00
$430.00
$5,542,922.98
$7,185,466.62
$6,454,101.19
COLLATERAL
$600,000.00
$600,000.00
Value 3/31/97 (est�
$500,000.00
$95,000.00
$502,000.00
$505,000.00
$210, 000.00
$415,000.00
$350,000.00
$475,000.00
$195,000.00
$250,000.00
$1,963,000.00
$2,480,000.00
$310,000.00
$430.00
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NORTHERN DAKOTA COUNTY CABLE _ � ; ; �•c ,;� � , ; ;�; ; : � ; ?
COMMUNICATIONS COMMISSION �. ' �k=�-.._�=�"'```"�``••"'�`
, 5845 Blaine Avenue '
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Inver Grove Heights, Minnesota 55076-1401 � �., , � ����
612/450-9891 FAX 612/450-9429 TDD 612/552-9675 �� f"�i� �� ��
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;, TO: City Mayors and Administrators/Clerks:
- Inver Grove Heights
- Lilydale
- Mendota
- Mendota Heights
- South St. Paul
� - Sunfish Lake
- West St. Paul
FROM: Jodie Miller, Executive Direct
DATE: 27 March 1997
RE: NDC4 MEETING MINUTES & AGENDA
; Enclosed are copies of the IINAPPROVED minutes from the February Sth NDC4 Full
, Commission meeting and March Sth NDC4 Executive Committee meeting. Please
'� distribute copies of these minutes to your city council members.
Also enclosed is a copy of the Agenda for the next full Commission meeting on
Wednesday, Apri12, 1997. This meeting will be cablecast live on Channel 18 at 7 p.m.
and replayed at 1 and 8 p.m. on Apri19.
Please feel free to contact me at 450-9891 with questions or comments regarding any of
these issues.
Encs.
js
NDC
4
� . � J T� .. � � .. ti ; �i '• � : �
UNAPPRO VED
Northern Dakota Counfiy Cabie Communications Commission
Full Commission Meeting
February 5, 1997
1. Call to OrderlPiedge - The February 5, 1997 NDC4 meeting was called to order by Chair
George Tourville at 7:00 p.m. The Pledge of Allegiance was recited.
Members Present: Lucille Collins, 7oe Conlon, Henry Hovey, Jodelle Ista, Richard
Jackson, James Levy,ll�Iike Sokol, Tim Sullivan, George Tourville, Richard �telli, and
James Zachazski. Members Absent: Alvin Boelter, John Huber, and Laurence Jung.
Others Present: Steve Baker - Engineer, Cheryl Olmstead - Customer Service Manager,
and Fran Zeuli - General Manager (Continental Cablevision); Brian Grogan (NDC4legal
counsel); and Jodie Miller (sta�.
2. Adopt Agenda - Motion 2-5-97-1 to adopt the Agenda was made by H. Hovey, seconded
by J. Conlon, and unanimously carried.
3. Consent Agenda -
A) Approve Minutes: The October 2, 1996 NDC4 Commission Meeting minutes were
presented for approval. Motion 2-5-97-2 to approve the October 2, 1996 full
Commission meeting minutes was made by J. Ista, seconded by L. Collins, and
unanimously carried.
B) Approve List of Claims: The List of Claims for 1/9/97 - 2/5/97 was presented for
approval. Motion 2-5-97-3 to approve the List of Claims for 1/9/97 - 2/5/97 was made by
7. Levy, seconded by L. Collins, and unanimously carried.
4. NDCN Update - J. Miller reported that NDCTV sta�and Board ofDirectors have been
very active this past month. Year-end statistics indicate a substantiai increase in
programming and use of the facility over the past year. The 1996 Financial audit is nearly
complete.
5. Citizen Comments - Chair Tourville announced that the public is welcome to address
their comments andlor questions to the Commission via telephone throughout the meeting.
NDC4 Commission Meeting
February 5, 1997
Unapproved
South St. Paul citizen and producer, Kerry Babcock, spoke to the Commission about
numerous problems he has experienced with the playback of his programs on the NDC
system. He suggested that more attention be given to playback at Continental's Master
Control level. J.11�1'iller explained that many of the d'�'iculties being experienced are the
result of a combination of technical and staffing problems and equipment shortages. Both
Continental and NDC4 are aware of many of the problems and are working toward
solutions. Ideally, the most desirable situation would be for playback to be handled out of
the NDCTV studio. F. Zeuli commented that this specific playback problem appears to be
a Continental responsibility and it will be looked into. J. Conlon commented that this
instance is not an isolated case and that he, too, has experienced frustration getting
programs to go live or play back at an acceptable quality. Discussion followed during
which it was agreed that there are a variety of reasons for the many different problems
with playback. F. Zeuli suggested that Continental provide a report that will assess the
successes and failure of the entire playback system. There could be opportunities for
playback from the NDCTV studio now that the fiber link is connected. . .
6. Staff Report -
A) Executive Director: 7. M'iller reported that the system upgrade and addition of new
services in the NDC area are underway. Some technical problems occurred during the
conversion process which incited a flood of calls to Continental which, in turn resulted in
many people not being able to get through. A summary of phone calls taken by NDC4
staff was mailed to Commissioners in their meeting packet. Most of the calls during the
end of the last quarter resulted when the system switch was taking place and subscribers
were unable to get through on Continental's telephone lines. Other questions related to
whether customers could receive a refund for being without service for 1-2 days. Two
customers requested a review of rates by the FCC. Rules state that customer complaints
about rates must be filed through the local cable commission. The commission is
obligated only to review the complaints and determine whether to pursue a filing with the
FCC. One of the complaints concemed what was construed as misleading information
published in the Continental newsletter when it was stated that the rate changes were
"FCC approved." F. Zeuli, Continental General Manager acknowledged the statement
was in enor and would not appear again. The NDC4 Franchise states that customers will
be refunded for lost service on a pro-rata basis if an outage occurs for more than 23 hours.
J. Miller reviewed the summary of Continental's annual average compliance with FCC
Customer Service Standards over the past year: Continental complied within the
standards in the categories of conducting a standard installation within 7 days at 99.14%,
correcting service interruptions within 24 hours at 98.37%, conecting miscellaneous
service problems with 36 hours at 95.16%, and meeting the on-time service guarantee at
95.16%. Two areas in which Continental did not comply were answering the telephones
in less than 30 seconds at 89.79% which is slightly under the 90% standazd and receiving a
busy signal at 2.87% which is under than the 3% standard. Continental averages 32,188
phone calls each month.
Page - 2
NDC4 Commission Meeting
February 5, 1997
Unapproved
Continental has installed a remote switching device at the head-end that will allow camera
operators at the studio or remote locations to switch from a live feed to the CG after a
program is complete. Problems persist with playback of tapes. Sta�is working informally
with Continental in making changes to improve playback on access channels.
The Govemment Programming Committee (GPC) consisting of inember city
clerks/administrators or designated representatives will meet soon to discuss equipment
plans. Two items they will consider are projection units for city chambers to allow better
viewing of overheads and other visuals in order to facilitate presentations during meetings
and a portable switcher to allow remote multi-camera shooting. The Dispatch Center
located in the West St. Paul city hall reported that the video motitor they use for the
emergency alert system is not working and needs to be replaced. B. Grogan will advise
who is responsible for replacing it.
To date, the FCC has not responded to the letter NDC4 sent in November requesting
clarification on the role of local franchising authorities in approving system transfers.
Year-end preliminary budget analysis indicates revenues were higher than anticipated this
past year. The Commission may wish to consider establishing a small committee to look
at the long-range financial picture including designating funds for anticipated expenditures
such as franchise renewal and capital replacement upgrades.
Commissioners should complete an evaluation form for the Executive Director and return
it to Chair Tourville.
The A1phaChannel interactive bulletin board system is nearing a point of readiness. The
phone system currently in place at Continental's head-end will likely not be able to handle
the calls generated by the AlphaChannel users in addition to the uses it currently serves
(switching device, modem for pay-per-view text and NDC4 video text). Staff
recommends purchasing a dedicated telephone line for the A1phaChannel system at an
estimated annual cost of $776. Modon Z-5-97-4 to approve installing a dedicated phone
line for use by the A1phaChannel was made by J. Ista and seconded by H. Hovey.
Discussion followed. M. Sokol inquired whether a residential line could be installed which
would be less costly. J. Conlon inquired whether the line should be run out of the studio.
It was agreed that staff should inquire about the residential line and whether the
AlphaChannel could be run out of the NDCTV facility instead of the head-end. The vote
was taken and the motion was unanimously carried.
A packet of information explaining the shared use of Multi-Faith Channe134 with the
Odyssey Channel and a scheduling grid was mailed to 75 faith institutions in the NDC
area. A representative from the Odyssey Channel will meet with staff soon to plan a kick-
off celebration for April or May in hopes of attracting more faith institutions to public
access television use. A cross-channel promotion of the Odyssey Channel produced ori
the Media 100 equipment was played.
Page - 3
NDC4 Commission Meeting
February 5, 1997
Unapproved
7. Legal Counsel Report - Legal Counsel, B. Grogan reported that last year NDC4 received
FCC Form 1210 from Continental which describes the rate increases that went into effect
January l, 1997. A letter was sent to Continental with questions about franchise-related
costs. Clarification needs to be made regarding whether the annual access grant and/or
the 3% annual increase from the 1995 Citivision Agreement have been passed through to
subscribers. The Agreement specifically prohibits a pass through of the negotiated
amount. Although the amount of money at issue may be minor, the Commission has an
obligation to make certain the form is correct and legally accurate.
As a franchising entity, NDC4 has authority to regulate only the basic tier of service.
However, NDC4 can receive complaints from subscribers for the mid and expanded tiers
and is authorized to decide whether to submit a complaint to the FCC on behalf of the
entire franchise azea in form of FCC Form 329. Two complaints have been received and
the Commission must now decide whether to submit Form 329 to the FCC for their
review of the accuracy of Continental's proposed rates. During the cursory review of the
basic tier of service last year, nothing unusual surfaced. Submitting Form 329 to the FCC
will incur no additional costs to NDC4. Subscribers have 90 days from the effective date
of rate increases in which to submit complaints to NDC4; and NDC4, in turn has 90 days
to file Form 329 with the FCC. The FCC, however, may choose not to respond as
quickly. March 27 marks the last day of the 120-day review for the Basic Tier. If
Continental's response to the requested clarifications is not complete, NDC4 may request
an extension. F. Zeuli assured the clarification will be made right away. Discussion
followed on the amount �of increase that occuned. Legal Counsel recommended that it
would be prudent to file the Form 329 and be responsive to the complainants given there
are no costs incurred by NDC4. A question was raised on how the FCC conducts its
analysis of rate increases. B. Grogan responded that they use a computer spreadsheet to
verify correctness; and it is not likely an audit would be perFormed unless something highly
unusual shows up. Subscribers can no longer file complaints directly with the FCC.
Motion 2-5-97-5 to file Form 329 with the FCC was made by R Vitelli, seconded by J.
Levy, and unanimously carried.
In response to a request for clarification on who can make and vote on motions at an
NDC4 Executive Committee meeting, B. Grogan advised that although the 7oint Powers
Agreement and By-laws are silent on the issue, he recommends only the 5 Executive
Committee members who are also officers be allowed to make and vote on motions. To
do otherwise would make it possible for non-committee Commission members to take
action at Executive Committee meetings, thereby avoiding discourse offered by a full
Commission meeting. Any Commissioner or member of the public can attend and
participate in discussions at any Executive Committee meeting. B. Grogan reminded
Commissioners of their responsibility to abide by the regulations of the Open Meeting
Law. Informal gatherings of Commissioners at which Commission business is discussed,
is a violation of this law. Chair Tourville suggested that the section of the NDC4 By-laws
pertaining to Executive Committee meetings be updated to indicate who can make
motions and take action at the meetings. Staiiand Legal Counsel were directed to draft
language the Commission can approve at their next full meeting.
Page - 4
NDC4 Commission Meeting
February 5, 1997
Unapproved
In response to a written request from staff asking for clarification on the involvement of
Moss & Barnett in right-of-way issues, B. Grogan stated that with approximately 55
attorneys Moss & Barnett serves many different clients including utilities, and rural and
municipally-owned telephone companies. Moss & Barnett does not represent US West or
MTA. B. Grogan, himself, is not involved in right-of-way discussions and he does not see
a conflict of interest in serving the NDC4 Commission at this time. A letter dated January
24, 1997 was received by NDC4 from B. Grogan addressing this subject.
In the Spring of this year, NDC4 may anticipate receiving a request to renew the franchise
from ContinentaWS West; and in the Fall transfer discussions may be underway. In the
following six months after receiving the request for franchise renewal, staffwould begin to
conduct a needs assessment. It would be prudent to begin entering into discussions about
the future of the Joint Powers Agreement. At the very least, it would be important to
receive clarification from member cities on how to proceed with a needs assessment when
it must be done. Additionally, it will be virtually impossible to negotiate a contract if
ContinentaWS West does not know with whom to negotiate. Brief discussion followed.
J. Levy inquired whether the recent court decision regarding right-of-way in Redwood
Falls concemed only telephone companies. B. Grogan responded that the decision was
targeted at telecommunications provider companies.
(See Point #5. Citizen Comments)
J. Miller inquired whether any action needs to be taken on FCC Form 1210 (Basic Rate
Regulation) before the April meeting. B. Grogan advised that the Commission should
enable the Executive Committee to act should something surface during the review that
needs action before the April full Commission meeting. Motion 2-5-97-6 to authorize the
Executive Committee to execute a letter regarding the FCC Form 1210 if action is
required before the April Commission meeting was made by J. Levy, seconded by L.
Collins, and unanimously carried.
7. Miller inquired whether any type of conective action should be taken by Continental
concerning the misleading statement that the increased rates had been "FCC approved."
B. Grogan advised that it does not seem prudent, considering the cost and confusion that
may result, to require Continental to send a second notice to subscribers. By virtue of
submitting the FCC Form 329, the Commission is ensuring subscribers that the rates will
be reviewed.
J. l�ller inquired how the Commission as enforcer of the Customer Service Standards
(adopted from the FCC) is to handle violations. B. Grogan responded that enforcing the
standards falls under the process used for a franchise violation and the mechanisms for
doing so are already in place in the Franchise. There is nothing to look to in the federal
law for guidance on enforcement.
Page - 5
NDC4 Commission Meeting
February 5, 1997
Unapproved
8. Continental Report - F. Zeuli, General Manager discussed at length the difficulties
Continental experienced at the end of the year when subscribers were unable to get
through on the telephones during the system switch. The majority of problems occurred
when the switch-over on the General Instrument boxes took a much longer time to
complete. The technical provider guaranteed the process would take no more than 8- 10
hours and Continental planned their switch to coincide with early morning hours when
fewer viewers would be interrupted. Instead of the switch cycling through 1,000
converters per hour, it was slowed drastically to a mere fraction of that hourly rate. The
result was that many subscribers with the newer General Instrument boxes experienced
mixed up channels for a longer period of time and were unable to get through on the
overloaded telephone lines to Continental.
M. Sokol inquired whether there was a way Continental could have sent a message over
the system to let people know what was happening with their channels and also to the
phone lines. F. Zeuli responded that momentary thought had been given to doing an
"emergency alert" scrawl but the decision was made to focus on getting as many people as
possible to respond to phone calls. Engineer Steve Baker confirmed that.the inordinate
time it took to reconfigure the boxes was a surprise. The Scientific-Atlantic boxes all
reconfigured properly within 5 to 15 minutes. The General Instruments boxes, however,
took anywhere from a few minutes to a few that took up to four days.
Chair Tourville inquired whether Continental plans to communicate with subscribers
regarding the problems that occurred. F. Zeuli responded that they are planning to
express apologies to those whose services were interrupted during the lengthy conversion.
Discussion followed and the Commission urged Continental to express apologies�to all
subscribers since there were so many who were unable to get through on the telephone.
B. Grogan inquired about the liability of the manufacturer of the box. F. Zeuli explained
that discussions concerning responsibility will continue, and the experience will be shared
with other systems around the country. M. Sokol inquired whether Continental provided
NDC4 staffwith proper information during this conversion time. J. Miller responded that
the NDC4 office was overwhelmed with phone calls from subscribers wanting to know
what was happening to their channels. It became a full-time job for a couple of staffto
answer the phones during this critical time. The problem a�ected every customer
regardless of whether they were trying to call to order new services or to find out why
their channels were mixed up. Most people were very frustrated about not being able to
get through to Continental on the telephone lines. H. Hovey inquired whether temporary
staffwere added to help with the phones. C. Olmstead explained that temporary
employees are hired to assist with administrative tasks. F. Zeuli praised the Continental
sta�who worked arduously to help out during this emergency.
M. Sokol stated his concern that NDC4 has neither the phone lines nor the staffto handle
these kinds of occurrences and a message might alleviate many of the phone calls. C.
Olmstead responded that in light of what has happened, she would suggest placing
Continental staff people on site at NDC4 to answer phones should something like this ever
happen again. J.1V�iller asked if it was possible to run a system-wide CG message. S.
Baker replied that there would have to be a full screen display used and the cost to allow
Page - 6
NDC4 Commission Meeting
February 5, 1997
Unapproved
such a message to be seen on all channels would likely be prohibitive. It was suggested
that the access channel bulletin board could be used for future emergencies should they
arise.
F. Zeuli handed out copies of the "Better Viewing Guide" which is a publication that
focuses on responsible television viewing and helping children view television.
As a producer of a live program, J. Conlon expressed his pleasure at the great look to the
program since the fiber link was connected at the NDCTV studio. He went on to explain
that the "crystal clear" picture quality will benefit all who watch city meetings and shows
going live from the studio.
9. Unfinished Business - J. Miller explained that the Commission must appoint its official
depository and legal counsel for 1997. Motion 2-5-97-7 to designate Southview Bank as
NDC4's official depository for 1997 was made by J. Levy, seconded by L. Collins, and
unanimously carried. Motion 2-5-97-8 to appoint Brian Grogan from Moss & Barnett as
Legal Counsel for 1997 was made by M. Sokol, seconded by H. Hovey, and unanimously
carried.
Election of officers for 1997 was briefly discussed. It was agreed to hold the election at
the April full Commission meeting. Anyone interested in serving in any officer position
should contact Chair Tourville or staff.
10. New Business - Chair Tourville announced that the Executive Committee will meet on
March 5 at 5:30 p.m. and the full Commission will meet again on Apri12 at 7:00 p.m..
J. Nliller recognized Henry Hovey, James Sullivan, and George Tourville for their 100
percent perfect attendance at Commission and other meetings in 1996.
Chair Tourville inquired whether a tape would be made of the meeting with US West and
Meredith on February 18th that could be viewed by Commissioners who are unable to
attend.
11. Adjoumment - Motion Z-S-97-9 to adjourn the meeting was made by J. Conlon and
seconded by J. Sullivan. The meeting adjourned at approximately 9:15 p.m.
Respectfully submitted,
Joy A. curtin
NDC4 Administrative Assistant
and Recording Secretary
Page - 7
. ��c
4
Nocthern Dakota County Cable Communications Commission
Executive Committee Meeting
March 5, �t 99? �
1. Call to Order - The March 5, 1997" NDC4 Executive Committee meeting was called ta
order by Chair Taurville at 5:45 p.m. in the Conference Roam.
Members Present: Lucitle Collins, John Huber {5:45 p.m.}, and Gearge Tourvilte.
Members Absent: Jadelle Ista and Mike Sokol. Others Present: Joe Conlon (5:53 p.m.)
and 7'un Sullivan {Commissioner); and Sodie h�'iiier and 3'oy Curtin {2�TDC4 staffj.
2. Staff Repor# -{While waiting for a quorum, the staffrepart was given.) J. Miller reported
that the financiai audit exit interview took place and draft reports are being prepared.
• Year-end revenues exceeded expenses by $62,000 largely because af Franchise Fees.
Expenses exceeded the budget by $3b,000 due to purchasing tbe AlphaChannel system
and CG's far the city halls which had been budgeted in previous years. Also because the
Franchise Fees increased, the city payments also increase. Overall, there was a$24,004
increase in cash far the year. It was agreed to invite a representative from Tautges,
Redpath & Co., Ltd. to make a presentation and answer questions about the audit at the
April Znd rneeting. ,
NDC4 Legal Counsel recommends the Commission begin greparing for the renewal
process by obtaining indication from member cities whether they wish to keep the Joint
Powers Agresment intact or look at revising parts af it. The sectiozz regarding withdrawal
may be of concern to many. Some members af the Commissian have stated they will get
feedback from their cities regarding the provision For members ta withdraw on or after
Mazch, 2p00 with six-month notice. Suggestions have also been made that the
Commission may wish to begin loolcing at laying out guideiines regarding withdrawai and
what happens to the assets that a.re jointly owned. J. Miller inquired about sending an
official communicatior� to the cities to get feedback regarding this issue.
Chair Tourville stated that the question ofwha constitutes the Jaint Pawers group is
impartant not only regarding the Franchise renewal but also the system sale. He
suggested the letter be sent to citzes after it is known who will be purchasing the system
from US West. The letter should state that the Comtnission needs to know whether the
NDC4 Executive Committee Meeting
March 5, 1997
Unapproved
city wishes to participate in the discussions, thereby avoiding the problem of having a city
involved in negotiations and then leaving. J. Miller noted that US West has until August,
1997 to locate a buyer and the Commission will have only 120 days from the date of
receiving the "Request for Transfer of Ownership" in which to conduct its review. It may
be prudent to begin working on some of the Joint Powers issues before the August date
approaches.
(7. Huber arrived at 5:45 p.m. and a quorum was present.)
Staff was directed to consult with Lega1 Counsel on how to word a letter to the cities
inviting their response by a specified deadline to questions about the Joint Powers
Agreement. A question was raised on how NDC programming is protected from being
played over other systems. Sta�was directed to begin working with Legal Counsel on
deterinining what protections are in place. J. Huber suggested that it might be helpful to
ask member cities what they would like to see in place in order to remain in the 7oint
Powers arrangement. J. Miller noted that part of the renewal process involves a needs
assessment, and so it will be vital to know whose needs are to be surveyed. Staffwas
directed to prepare the draft letter for presentation at the April Commission meeting.
Legal Counsel may also be able to supply samples of agreements made by other joint
powers groups that specify how assets are distributed.
J. Miller reported that the auditors asked for clarification regarding a statement in the Joint
Powers Agreement regarding unspent monies. Prior to 1992, the Joint Powers Agreement
stated that unspent monies that were not designated should be returned to the cities. After
1992, the cities changed the Agreement to allow for budgeting up front a certain
percentage of the money for the cities and as pre-planned expense. However, the former
language was not removed from the Agreement. Brief discussion followed and it was
agreed to put the issue on the Agenda for discussion at the April meeting.
Continental responded to the two questions posed by the Commission regarding review of
the Basic rate. In a telephone conversation with NDC4 Legal Counsel, Robert Ryan,
Continental's Vice-President of Governmental Affairs, stated that Continental did
inadvertently pass on the 3% increase in the access grant payment. Continental will send a
letter suggesting a manner in which to remedy the error. There is some question,
however, whether Continental did not also pass through the entire grant payments and not
just the increase. Legal Counsel has been asked to check the numbers to determine if the
initial grant payment amount has also been passed through. The increase pass through
amounts to appro�mately 2 cents per subscriber. If the larger amount has been passed
through, there is substantially more money involved and the Commission will need to
determine how to require a remedy.
A letter has been sent to Continental notifying them ofNDC4's intent to file Form 329
concerning complaints about the extended tier of service with the FCC. Continental has
until Mazch 24th to respond.
Page-2
. --
NDC4 Executive Committee Meeting
March 5, 1997
Unapproved
Continental notified staff that they cannot do nanowcasting using the new fiber optic as it
is. This issue may need to be addressed at renewal time.
A new bill has been introduced at the State legislature which is a complete rewrite of
Chapters 237 and 238 concerning telephone and cable. A model right-of-way ordinance
will be released by the League of Minnesota Cities soon.
A business telephone line was installed at the head-end for use by the A1phaChannel.
Equipment for the system will be installed at the head-end. In late May a kick-off
celebration for the Odyssey Channel will take place.
A second quote has been sought for purchase of a voice mail system. A summary of
Narrowcasting Funds was distributed. The Government Programming Committee met
recently to discuss how to use the approximately $53,000 remaining in the fund. It is their
recommendation to spend $9,000 on video equipment including an overhead camera and
monitor and a projection unit for use by city halls; $38,000 would be placed in reserve for
equipment replacement; and the remaining approximately $6,400 would be used for
capital improvements as needed. The projection unit would be shared among the cities
that cablecast their meetings, for the time being. The Executive Committee is being asked
to approve these purchases now because the projection unit can be bought at a$3,000
reduced price for a limited time. Discussion followed and it was agreed that the overhead
camera units are very desirable and would be used immediately and that each city should
have their own unit. Replacement funds were further discussed and it was pointed out
that during the process of renewal negotiations, it will not necessarily be helpful to have
lazge amounts of emergency funds on hold. Chair Tourville inquired about what more
could be purchased for all the cities. 7. Miller responded that statihas from time to time
looked at obtaining a portable switcher that would allow 2 to 3 cameras on tripods to be
used at remote locations. L. Collins affirmed the need to purchase some items that can be
used by the smaller cities, as well. Staff was directed to purchase four overhead cameras
for each of the cities that cablecast meetings and one projection unit to be checked out by
cities when needed, and to bring information to the next meeting regarding the switcher.
If there is a problem sharing the projection unit, a city may opt to purchase its own.
Representative from the smaller cities will be asked to provide a list of items they could
use to enhance their meetings.
Cablecaster compensation was brought up for discussion. A survey of other commissions
was conducted and it appears NDC falls slightly below the average pay rate. It is difficult
to retain good people on a part-time basis, plus a higher skill level is now required of
cablecasters since adding the CG's and soon the projection units. Staf�was directed to
provide a recommendation in form of a table to the Commission at its April meeting. The
IRS is scrutinizing the status of independent contractors. NDC4 accountants are looking
at the situation to determine whether the status of cablecasters needs to change.
Page - 3
NDC4 Executive Committee Meeting
March 5, 199T
Unapproved
3. Approve Claims - The List of Claims for 2/6/97 - 3/5/97 was presented for approval.
Motion 3-5-97-1 to approve the List of Claims for 2/6/97 - 3/5/97 was made by J. Huber,
seconded by L. Collins, and unanimously carried.
4. Continentai Report -(The report was distributed in the meeting handouts.)
5. Unfinished Business - The January 9, 1997 Executive Committee Minutes were
presented for approval. Motion 3-5-97-2 to approve the 7anuary 9, 1997 Executive
Committee Minutes was made by L. Collins, seconded by G. Tourville, and carried with J.
Huber abstaining.
6. New Business - J. Miller announced that National Volunteer Week will take place in
April.
7. Adjoumment - Motion 3-5-97-3 to adjourn the meeting was made by J. Huber and
seconded by L. Collins. The meeting adjourned at approximately 6:58 p.m.
Respectfully submitted,
Joy A. Curtin
NDC4 Administrative Assistant
and Recording Secretary
Page - 4
CITY OF MENDOTA HEIGHTS
MEMO
April 10, 1997
T0: Mayor, City Council and City Administrator
FROM: Lawrence E. Shaughnessy, Jr., Treasurer
SUBJECT: Acknowledge Contribution to the Special Police Fund
�ZI�'���1� • i
Our Police Department has received a check in the amount of $200 from
Thompson Lightning Protection in appreciation for services provided to them.
As with other contributions, this should be acknowledged by the City
Council. The proceeds will be placed in the Special Police Fund for unusual
equipment needs.
� �� : • : �
With sincere appreciation, acknowledge receipt of the 5200 contribution
from Thompson Lightning Protection and direct staff to place the contribution in
the Special Police Fund.
LES:kkb
�
�
Ms. Janet Steffes
Thompson Lightning Protection, Inc.
901 Sibley Memorial Highway
St. Paul, MN 55118
10 April, 1997
Dear Ms. Steffes,
On 4/9/97, Jim Frank presented me with a$200.00 check for the Mendota Heights Police
Department. He indicated that it was for the officers and was an expression of appreciation for the
service provided to Thompson Lightning Protection, Inc. I advised Mr. Frank that the check, if
acceptance is approved by the City Council, would be placed in our budgetary fund that is used
specifically to provide equipment for the peace officers.
I wish to personally thank you for the generosity of your company, but also for the expression of
confidence and support for your police officers and police department. Your thoughtfulness will
be greatly appreciated by all of our members.
Yours Truly,
Dennis J. Delmont
Chief of Police
�
CITY OF MENDOTA HEIGHTS
MEMO
April 9, 1997
TO: Mayor, City Council, City Administrator
FROM: Kathleen M. Swanson�j�
City Clerk
SUBJECT: Ordinance Recodification
INFORMATION
In 1993, City Council authorized a budget allocation of $20,000 for the recodification of
the city's ordinances. Although several vendors were contacted for quotes, recodification has not
yet been accomplished.
DISCUSSION
The City Code was updated once, in-house, since the orignal professional codification in
the mid-1970's. The numerous ordinances and ordinance amendments which have been adopted
since the updating have not been formally incorporated into the official code. These ordinances
have been inserted into the code books, and hand-notations have been made on the amended
ordinances. There are many copies of the code book in various depa.rtments of the city and filed
with other agencies and organizations, and we often receive requests from law libraries and the
courts for current code books. Preparing copies upon request and keeping each book current is a
challenge. Interpreting which ordinance, or which amendment, is currently in effect is even more
challenging, particularly those ordinances which have been amended many times over the years,
such as the stop/yield intersection ordinance, snow bird regulations etc.
We did solicit and receive quotes from codifiers late in 1993 and early in 1994, however
it became apparent after reviewing the quotes that the only way to make an"apples to apples"
comparison of the quotes would be to prepare an RFP. It was equally appaxent that the
recodification process would require a significant dedication of staff time. Recodification will
take a minimum of twelve months from the time that a bid award is made to the time that new
City Codes aze delivered, and staff involvement will be required throughout the process.
If Council concurs that recodification must be done, the process should begin this year. It
would not be possible to commit staff time to such a major project during an election year. The
$20,000 which was budgeted for this project was untouched in 1993 and was folded into the
General Fund surplus, so funding is available.
RECOMMENDATION
I recommend that Council authorize staff to prepare a draft Request for Proposals for
ordinance recodification. After the RFP has been drafted, it will be submitted to Council for
review, input and revision before submission to vendors.
ACTION REOUIRED
If Council concurs in the recommendation, it should pass a motion directing staff to
prepare a Request for Proposals for ordinance recodification.
�
�
CITY OF MENDOTA HEIGHTS
MEMO
April 10, 1997
� �` � \
TO: Mayor, City Council and City Admirr�tor
FROM: Paul R. Berg, Code Enforcement Officer /�l-'`�
SUBJECT: Adopt by Resolution Dakota County Ordinance No. 113 regarding
Individual Sewage Treatment Systems (ISTS) and Contracting with
Code Compliance Inspector for Inspections
�li�i.��II�Z�iC�Pl
Staff has been contacted by Mr. Louis J. Bremhurst, P.E., Physical
Development Director with Dakota County Division of Physical Development
(please see attached letter).
Mr. Bremhurst highly recommends that the City adopt by resolution Dakota
County's ISTS Ordinance No. 113. Ordinance No. 113 amends the minimum
standards for the statewide rules set forth by the Minnesota Pollution Control
Agency Rules Chapter 7080. In addition to adopting Ordinance No. 113, MPCA
Rules Chapter 7080 requires that a state licensed business or qualified local
government employee review plans and make field inspections of the installation of
an ISTS commonly called a"septic system". '
Because Mendota Heights does not inspect enough septic systems, City
staff would not meet the criteria under MPCA's 7080 rules to be considered as a
qualified local government employee inspector. Therefore Mendota Heights needs
to contract with a State licensed business for septic system inspections.
I have contacted Mr. Ron Wasmund whose company is a state licensed
ISTS business. Mr. Wasmund has agreed to �plan review and make the required
field inspections and provide the City and County with all necessary reports. (See
attached letter and resume from Mr. Wasmund�.
Because Mendota Heights is almost entirely sewered, there are very few
(one) septic system inspections per year. In the past, we have used Mr. Russ
Wahl to perform these duties and had the applicants contract directly with Mr.
Wahl for the service. Mr. Wahl then provided the City, County and State with all
the required reports. This latest State law revision provides for inspectors to be
covered by a very expensive insurance policy and Mr. Wahl has decided against
continuing in the business. Mr. Wasmund is a highly respected inspector, and I
propose to replace Mr. Wahl with him. Mr. Wasmund would operate exactly like
Russ did, applicants would be directed to Mr. Wasmund and he would provide the
needed services, for the fees quoted in his September 15, 1996 letter.
. •uu ��_ •�
I recommend that the City adopt Dakota County Ordinance No. 113 and
approve the plan to use Mr. Ron Wasmund as our septic system inspector.
�[��C� � : • : - �
If City Council wishes to approve the above recommendation, they should
pass a motion adopting Resolution No. 97- , A RESOLUT/ON ADOPT/NG
DAKOTA COUNTY ORD/NANCE NO. 113 INDIVIDUAL SEWAGE TREATMENT
SYSTEMS and pass a motion approving to contract with Mr. Ron Wasmund as the
City's septic system inspector.
PRB: kkb
�
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 97-
A RESOLUTION ADOPTING DAKOTA COUNTY ORDINANCE NO. 113
INDIVIDUAL SEWAGE TREATMENT SYSTEMS (ISTS)
WHEREAS, Individual Sewage Treatment Systems (ISTS) are a potential
source of surface water and ground water contamination as defined in Minnesota
Rules Chapter 7080, Dakota County Ordinance No. 113. Individual Sewage
Treatment Systems, and the "Dakota County Ground Water Protection Plan"; and
WHEREAS, on June 4, 1985, the Dakota County Board of Commissioners
adopted Ordinance No. 113: Individual Sewage Treatment Systems (Resolution
No. 85-364) and the Ordinance adopted the Minnesota Pollution Control Agency
Rules Chapter 7080 by reference, establishing minimum regulations and
administrative procedures; and
WHEREAS, the Dakota County Board of Commissioners established the ISTS
Advisory Committee on March 18, 1986, comprised of municipal inspectors,
contractors, realtors, and the general public (Resolution No. 86-55) for the
purposes of assisting Dakota County with ISTS program development and
implementation and to recommend amendments to Ordinance No. 113; and
WHEREAS, on December 6, 1994, the Dakota County Board of
Commissioners directed staff to develop amendments to Ordinance No. 113 based
on the recommendations proposed by the Dakota County ISTS Advisory
Committee; and
WHEREAS, meetings with cities and townships in the County were held for
the purposes of receiving comments and discussing the proposed Ordinance
amendments; and
WHEREAS, a properly noticed public hearing was held before the Dakota
County Board of Commissioners on July 23, 1996; and
WHEREAS, on July 23, 1996, the Dakota County Board of Commissioners
approved and adopted amendments to County Ordinance No. 113; and
WHEREAS, the Dakota County Board of Commissioners recommends that all
municipalities adopt Dakota County Ordinance No. 113: Individual Sewage
Treatment Systems, as adopted by the Dakota County Board on July 23, 1996;
and
NOW, THEREFORE, BE /T RESOLVED, that the City of Mendota Heights, a
Municipality in Dakota County, Minnesota, hereby adopts Ordinance No. 113 as
amended as of November 1, 1996.
Adopted by the City Council of the City of Mendota Heights this 15th day of April,
1997.
By
ATTEST:
Kathleen M. Swanson
City Clerk
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Charles E. Mertensotto
Mayor
9
�DAK�TA COUNT Y
August 20, 1996
DIVISION OF PHYSICAL DEVELOPMENT
14955 GALAXIE AVENUE
DEPARTMENTS OF —
• ENVIRONMENTAL MANAGEMENT
• HIGHWAYS
• PARKS
• SURVEY
• OFFICE OF PLANNING
Mr. Kevin Batchelder
Interim City Administrator
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
Re: Municipal Adoption of Amendments to Ordinance No. 113:
Individual SewaAe Treatment Systems
Dear Mr. Batchelder: -�
. . --�
LOUIS J. BRElMHURST, P.E.
DIRECTOR
(612)89t-7005
FAX(612)891-7031
APPLE VALLEY, MINNESOTA 55124-8579
A�J� � 2 )99�
�' i
f�
��
� �.,� � �..� .
.
Dakota County highly recommends that all Municipalities adopt the newly amended Ordinance No.
113: Individual Sewage Treatment Systems (ISTS). By adopting Ordinance No. 113, the cities and
townships will also adopt by reference, Minnesota Pollution Control Agency (MPCA) Rules
Chapter 7080, which are the State Rules that address ISTS requirements.
Background
All 34 municipalities (21 cities and 13 townships) are using their authority to administer their own
local ISTS permitting and inspection programs and are conducting complaint investigations to
resolve sewage contamination problems. The Dakota County Office of Planning regulates sewage
systems located in the County shoreland and floodplain areas. There are approximately 16,000
on-site sewage systems in Dakota County.
The newly revised MPCA Rules Chapter 7080, ISTS Program (1996), sets minimum standards on
a State wide basis. However, these rules do not completely address the specific needs of Dakota
County. Additional County standards were recommended by a Dakota County ISTS Advisory
Committee comprised of municipal inspectors, contractors, Realtors, and the general public. The
County adopted these as amendments to Ordinance No. 113 which will become effective on
November 1, 1996.
These new amendments establish additional standards for site evaluation, design, construction
and inspection of sewage systems. Municipal adoption of these amendments will provide
uniform and consistent ISTS activity throughout the County.
Printed on recycled paper, 20% post-consumer ;� AN EQUAL OPPORTUNITY EMPLOYER
�
Page 2
Summary of Ordinance No. 113, New Amendment Requirements
The new amendments to Ordinance No. 113 are more restrictive than the MPCA in the following
ways.
• Repair or modification of cesspools, seepage pits and dry wells into septic tanks or pump-lift
stations is prohibited.
• ISTS contractors must submit all as-built records to municipal inspectors within 10 days, and
ISTS inspectors must submit all compliance inspection reports to municipal inspectors within
10 days.
• Installers may not inspect their own work and municipal inspectors may not perForm other ISTS
work in their jurisdiction. This will avoid conflicts of interest.
• Ordinance No. 113 will require a minimum of four soil observations and two percolation tests
per site; this requirement may be reduced by the local municipal inspector, but the reasons for
reducing this requirement must be documented.
• The County will continue to receive and process all "as-built" and maintenance pump records.
• All Dakota County municipalities must have available the services of a State licensed ISTS
Inspector (also a MPCA Rule).
• Failing sewage systems that are an imminent threat to public health or safety must be
corrected within 30 days of notification by a municipal inspector.
• For property transactions, a seller must have a�sewage system compliance inspection
completed by a State Licensed Inspector, in accordance with MPCA's "Inspection Manual for
Existing Systems."
• For property transactions, a seller must provide the sewage system disclosure and compliance
inspection report to all potential buyers, including all requirements and recommendations
regarding upgrading a failing system to a complying system.
• For property transactions, failing sewage systems must be upgraded within 10 months, unless
they are imminent threats to public health or safety, in which case, they must be corrected
within 30 days.
� Dakota County recommends all municipalities adopt this Ordinance, or similar local
regulations, that are no less restrictive.
A complete copy of Ordinance No. 113 is attached for your review.
Page 3
Municipal Adoqtion of Amendments to Ordinance No. 113: Individual Sewaqe Treatment Svstems
The County's effective date for the new Amendments to Ordinance No. 113 is November 1,
1996. We are recommending that all municipalities also adopt these Amendments effective
on November 1, 1996.
Also attached for your consideration is an sample Resolution for the adoption of Ordinance No.
113. This can be used "as is" or it can be modified to meet your specific municipal needs.
Thank you for your participation in developing these Ordinance amendments and we look forward
to working with your staff in the future. Please contact me if you have any questions.
Sincerely,
� � _
�
Louis J. Breimhurst, P.E.
Physical Development Director
LJB/ds/cd
113-muni
Attacitment 1
STAT� RUI.ES UPGRADEi7 BY CQUNTY ORDlNANCE
1V�PCA Rules 7Q80
-�-r. •. r.�•
1. Se�tic tanks must be watet
�ght
2. Munic"rpafi�es must send
the State a summary of °as-
�uil� rer.�rds.
3. lnstallers can nat inspec:
#heir own wark.
4. Reauires one sail
observaiion per sixe.
5. Far ne�nr systems, the sepiic
tanlc size must be inc; eas2d
by w0°lo if a g8tbage
disposai is pfanned.
6. Loca! govemmenis must
adopt Rules 7084 if a
current sewage system
ordi�ance exists.
7. T1�e State cfaes r►at require
campiiancs inspection
re�orts to be sent to them.
8. A ;ailin� sewage sys�em
#hat is an imminent heslth
threa# mus� be re�aired
within 1 d months.
Ptoperty Sale U�arades
1.
Seiler must disc;as2
location and status of an
exis#ing sewage system.
Prohibits the repair ar
modif�cation of cnsspoals and
seepage pi�,s to be usad as
saptic tanks,
As-buiit reeords and
compiiartce inspecction reports
must be sent to #he munic:pat
inspe�:t�r within 10 days.
(STS proressianais may not
inspect their nwn work and
municiaat inspeciors may not
perrorm ather iSTS work fn their
jurisdicaon.
R�uires four soil obser+rauons
and twa perc tes#s. the loc�f
insnector may reduc� these
numbes�.
Require the increas� tank size
far new systems for ruture
an�cs"pated uses.
Municioalities must adopt
Ordinanc� No.1'13. whic:^�
irtcfudes MPCA Rules 7080.
Al! compllanc� inspec�on
reports mus# be sent to the (acal
inspe�:or within 10 days.
A faiiing sewage sys:em tha# is
an imminent heaith threat must
be re�a'sred wiihin 34 days.
Re�uires 5tate lic�nsed
insneciors to per�ortn
ccmofiance inspec:ions; selier
must give a c��y to buyer.
2. A faiiing sewage system A�aiiing se�Nage system rrrust
(except in shoreland areas} be repairel wiihin 1 a monitis.
has no deadline ior re�air.
•� u` ..
This removes any guestion nf
what is an acc�ptabie s�ptic
tank
i'i�is proc�dure pravides the
muni�pai mspec;orwiifi current
informaation.
�
ihis re�toves a paientiai con�iict
of intesest and improves ihe
petiormarzca standard.
'Ci�e higner standard is ne��e�
because or" siie diversi'ry, soii
changes. and fiit soiis.
it is both di�'rcuft and cas�ty ta
add a second tank ar�er the
sevuage system is installed.
i'i�is wiit aiiow ait municoaiities
#o have standaraized lSTS
suies.
lnfasms the l�ca! inspe�tor on a
trmeiy basis artct alEows for
correc�ve ac:ion as rteedecf,
Art imminent heatth threat may
be sewage disc��argesi to tiie
sur"ra� or sz�nrage back uo inio
the house.
Homeowners are not qualined to
accurately determine the sta�us
of se�nrage systems.
A iailing sewage systerrt is a
seepege prt, casspaai, or <3` ta
the wacer tabie or 6eciroc:s.
- �t:Ev 1 tiT :
inspectran
Code Campliar�ce lnspectbns
8634 Emerson Ave. Sa.
Btoarnington, MN 55420
f'hCne {fi12a 881-7i86
Septarttber 15, 1996
9-17-96 �12��3P�i y KINKO'S BLOObiINGTON-� 6I2 452 89�Q�# 2/ �
Mr. Paul. Berg
City of Mendota Heighta
12�1 Victoria Curve
Mendota Heights MN 55i18
Dear Paul,
Thank you far yaur recent tslephone a.nquiry
Sept�.a Treatment Sysiern inspecti.on services.
have an opportunity to submit a prapasal far
regardi �.g I ndi vi dual
We are pl eas ed to
your consideratiozi.
Inspectron ie a small, young company speeializing in cods
compliance inspeotions, The company cansis�s of two people, rnysel�
and Mr. Jim Hall. We p.rovide complete plan review and inspection
services. All• p1.an reviews and inspections are followed up with
written documentatian. With 24 hour notice, we affer i nepections
in a wide range of time, £rom the �arly morning into the evening.
We use voica mail, pagers, and callular phones for the convenience
af our custorners.
We would be happy to provide the followi�.g services to you for the
corresponding fees:
Fl s.n Revi 8W
Revi ew the s ubmi tted, recomme nded des i gn and s oi 1 sval uati ons
for campliance with local ordinances, MPCA Rules 708{�, and
Dakota County Ordinance 1�3. , We will maka all contacts
directly to the designer and installs� regarding any changes
necessa=y. We will prcavide� writt�n documentation of our plan
review comments to the designer, installer and the City.
The� fixed fee for i:his service is $5fl.
Inspectians
Inspection� will involve a minimum o� one site visit during
canetruction to in,sure compliance �r�.th 1.oca1 ordinan.ces, MPCA
Rules 7480, and Dakota County Ordinance 113. Fox alternative
designs, an.d mound systems, mul�iple inspections may be
necessary. We will make a maximum of two aite insgectS.ons as
required to witness absarptian ar�a preparation and
distribution system ins�tal3atiarz on a�ixsd �es basis. I�
more than two inspections are necessaxy, the additional
inspectians �rill be charged for on an hourly basis. This
inspactian service includes writ�en documsntatior� of our
findings an,d inspectiOn comments. Wa will receiva, execute,
and �orward to the city, the Dakota County Ur.�. f orm Rscord
along with our inspeetion report.
�he fixed fee tor this ser�ice is $75.
The hourly rat�e is $45 .
S�(T BY �
9-17-96 � 12 = 43Phi : K I NKO ' S BL44}f I NGT4N-� 612 452 g5� 0;# 3/ 3
Reinpections
. ._...�._ �...
� reinspection fee will 'be chargsd to any contractor not ready
far tha�inspection at the p=earranged time if it results in a'.
zeturn trip to the sa,te, Re�.nspection fees will be based on
actual time spent with a ane hour minimum.
The houriy rate is $�5. '
SL.�e—ci al I ns�,s' ecti ons
Special inspac�tions will be performed at the raquest of the
City to confirm reports of effl,uenfi. discharge to the surfaca
of the ground or discharge to a water body. These wc�uld be
investigative inspections and cunsidered to be diffprent than
disclosurs inspections for the sale of property. Discl.osure
in�pections wou].d naed to be arranged through a private
inspectar. A special inspection wpuld inalude a written
re�rort of findings. Special inspec�ion fee� would be basad on
actual time spent with a one haur min.imum.
The hourly rate is $45.
T will ba happy to execute a cc�ntract document �aa.th the City if
this proposal is accaptable. I would a�sn be hapgy tc me�t with
you or discuss by phone any qu.estion you have regarding this
proposal. My hame o�fice number ie 881-7186. M� digital pager
number is 601.-85i1. I look foxward to hearing from �ou.
S,fjncer 1 ,
�"� �������
�� ���
Ron Wasmund
Inspectzon
cc File
FROM :MBE#1979 TO . 612 452 6940 1996�11-07 01:41PM #020 P.02
Inspectron
Code Compltance Inspections
8634 Emerson Ave. So.
Bloomington, MN 55a20
Phone (612) 88�-7186
November 7, 1996
Mr. Paul Berg
Czi:,y af Mendota Hei ghts
1101 vic#.or�.a Curv�
Mendota iieights MN 55118
Dear Paul,
Enclosecl please f i.nd a p�rsonaJ. rn�t�mc i'or Ron WdSIllLtilC� . rl�hank yUu
f.or yot��- pat� Pnc� whi ] P wai t.i ng f�r this information. Farnily
health problems have oc.cupied my i.�.me Znd del �yPd my ab5 lit.y i:o qE:i•.
1:his i.o you sooner .
As wc discussed ori the telephoi�e I am still very interefited in
prov�,d�,ng tl»:� service for. the (:�.t,y of Meridoi:a Iieig2its. I feel
that my career in the pub].ic �er.tor. pr�vides m� wii:}i i:h�:
experience, underst.andi,�ig, anci ahi l i t.y t� deal witY� t.he citizen� as
customers with the servi.ce they e�;pect . I am raady to admi.n�..ster.
t.he progr.am er�til-el.y for t}�e city. If aj�proved }�y council I wil].
provide th� 3nfo.rmat.i�n nerc3�d ,for thc� customer ta cor�L��ct atic� ci���l
wii.l� me direr.tly.
Any rei�rences to the city'r involvement madc �n thc 8eptenibcr �5
1996 �ro�osal will be chai'iyed to re�lect �s a responsibility oi
Inspectron. ATiy fUr�n�il c:or�tx•��ci, ex�cution d.c:�i rcc� l�y t.i� -r• c:� t.y � s
ar.ce��Lable to Ir�spect.r.on after opportuni�:y t�.� r�view t11e documcnt.
P� P.�3SP. ].et me kriow }ivw 1 can bc c�f f ur�Lher 2�ssistance .
�it��cerely ,
�_�'G�"'tT�1'L��� -
Han Wasmund
Inspactran
FROM :MHE#1979
TO . 612 452 6940 1996.11-07
RONALv E. WASMUND
8634 EMERSON AVENUE SOU�H
BLOOMl'NGTON, MN 55420
PHONE:' (612) 881-7186
PROFESSI ONAL EXPERI ENCE
JULY 1995 - Preeent INSPECTRON INCORPORATED
Owner/�'resident
01:41PM #020 P.03
Res po�za i. bi e f or the devel opment, markoti ng and
implementati.on of. a contraat inspeation services company
spacializing in building code compliance and on site
aewage tr.eatment system evaluation and inspection.
Train inepection staff, euperviso inspeotion performanve,
repor.ti.nq, and record maintenance. Perform on eite
gewage treatment evaluations, inspections and aomplianca
repo��:s. Mai ni:ai n bus i nesa records and fi nanci al ,
reports. .
1993 - PreBent CITY OF EDINA, EDINA, MN
Chief �3uilding Oificial - July 1995 - Present
Responsible for direction and supervision oi r� buildi.nq
depar�ment of 6 staff inembers, coordinating the review
and i napRct.j.on of 70 mj.] ].ion dollars of construction
annually.
Develop, promote and reaommend adoni:ion of oper.at�.onaJ.
policies, proaedures and ordinances related to the
enforcemeni: of building, plumbing, and mechanical r.oaes�.•
Develop and administer a departinent budget of $750, 00{� i�z
revenues and $330,000 expenditures,
Serve as the designated responsible agent to Minnesota
Pollution Control Agency for �he City' s few remaining on
site sowago traatment sy6tems. � Revie�sing and•
administering the mandatory maintenanoe ordinanee. '
FROM :MHE#1979
TO . 612 452 8940 1996�11-07 01:42PM #020 P.04
1985 - 1995 CITY OF ROSEMOUNT, ROSEMOUNT, MN
Community Development Diractor - 1994 - 1�95
Responsible for directing and Coordinating deve].opment
avtivities within the City o� Roeemount, including
building inspections, planning, zoning, economi.c
development, and reayaling activi�iea. '
Develop and manage community deve].opment anii port
authorii:y budgets Wi1:h rasponsibility for 9 personnel..
Interface with potential developers Lo coordinai:� #:he
establiBhment of '�'ax Inoremenl: 'Plans and Devglopment
Agreements identifying other local i'inancial • incentives. :
Guj.de developers through the land use approval process
leading the develapment. team, ereating a one stop
shopping opportunity. . •
Attanc3 Council an8 Poxt Authority meetings to provide
staff recommendations for decision makj.ng on deva].opmen�t
proposals, suhdivisions approvals, code and ordinance
interpretations and adoptions. •
Provide ini:erpretai:ion assistance on complicated buildinc�
plan reviews and backup fielc3 insp�ctions as needed.
Pub].�.c Woxks nj.r_ector - 1991 - 1994
Responsi.b].e f.or.. di.r.ecting all aspects of the Public Warks
Depar,i:ment T.ncluding enginaexj.ng, utilitiee, maintenance,
solid waste and building inspections. Managsd $1, 9�0, aoo
onerating budgat with regponsibility for 18 per,sonne.l.
Developed 5 year capital improvemen�. proj sct s chsdul es
with a budgst of $2.5 millf on annually.
r'acility Manager for City Hall, Fire Hal,l and City
Garaqe, including negotiation of contracts for repair and
services for buildings. .
Attendad Counc�], meetings� to provide etaff
recommandations for decision maki.ng on projacts
Aci:ed as CS.t.y' s ageni: L-o comp].y with Minnesota Po1.]•ut�.on
COIl�;Z01 Agancy regulations regar�ing clean up of
contaminated property, a landiill closure plan, and in
gaining commercial iacilil;y compliance wi�h MPCA
regul ati ons . �
FROM :MHE#1979
TO • 612 452 9940 1996�11-07 01:42PM #620 P.05
Building Oificial 1985 - 1991
Responsible for all zoning and building code compli�r�c:�
and inspections for residential and oomme�:cial propertie5
fpr thc City of Rosemount.
Yerformed in dcpth plan reviews for vonstruction of new
e�.ementar.y �choo], pe�r.o chemical pt�.ckaging �ompany �.nd
City Hall.
Ravj.ewed and inspc�ci:ed the �.nstaJ.lation of over 200
new private on site sewage traatmer►t syatsms incl.ud�.ng
ai:andard irench dasigns and ntound �ygtems. Evalunted and
in�pecL-ed i:hs repl�cement of over 10� failing exi.Ht�.ng
systems.
Reviewed and wrote ordinances' for mandatory fire
suppression, zoning and city �uilding ooda adopt-ion.
Estahlishc�d po].�.cj.es and pr.oaedures for building
depar.tment operatian. Selected and wor.ked wi.th a
r,onsultant tQ develop a compiiter program for iesuing and
tr.ackj ng buj ).di.ng parmits. •
Supervised inspection and clerical staff supporting
$250,U00 revenue of the City.
19 7 9 - 19 S 5 CI TY OF MANKATO, MANKATO, MN
Building Inspsctor/Rehabilitation Supervisor
Responsible fQr inspeations of •residentiai and light
commercial properties for oomplianoe with State codes
including preparation of detailed construction plans
and spevifiaations to el�.minate d.efiviencies.
llivision head responsible for more than $G million in
loan proceeds for rohabilitation of residential and
comniercial properties.
Duti.es j.nclud8d gpecifioation writing, quots
soli�itation, coniraci:or seleci:ion, contraci: e�ecui.ion,
insj�ections, payment requests and.project close out.
Coordi nated phy� i cal modi fi cati ons to Ci ty Hal l i ncl udi rtg
plans for data processing facility.
Supervi�ed and provided work' direction for two
inspectprs.
�
�
FROM :MDE#1979 TO . 612 452 8940 1996,11-07 01:43PM #020 P.06
EDUCA'I'I ON
I�iennepin Technical College - I'rontiine Leadershi.p Ski.11s.
1995 �
Uni.ver.�ity of. St. Thomas - Mi.ni MBA Program. .1994
7nver. H�.].].s Communi ty Co) � ege - Building Inspection
TeahnoJ.Ogy. 1981 - 1982 •
University of Wisconsin - Building Inspe'ctions and
Specification Writing. 1981 . �'
Mank�to State Universi�y -- Construction ,Manaqement
Couxsea. 1980 - 1989 •
Mankato Area Vocational Te�hriical Insi.itu'te - Civil
Engineerine�. 1971 - 1972 , � '
worthingi:on Community College - 'General' Education
Courses. 1969 - 1970 •
LI CENSE6 AND CERTI FI CATI ONS HELD
Certified Engineering Teahnioian - Tnstitute of Certified
Enginoering Technicians
Claea I Building Off�.c�.al - State of Minneaota - 1981
Class II Building �fficial -• State of Minnesota - 1982
On Si.ta Sewer. Design and InspecL-ion - Minne�ota Pollui;ion
Contr..ol - 1986
-a
TABLE OF CONTENTS
DAKOTA COUNTY ORDINANCE NO. 113
CHAPTER 100 GENERAL PROVISIOIYS
101 Purpose and Scope
102 Jurisdiction of Other A�encies
] 03 Definitions
CHAPTER 200 ADMINISTRATION
201 Standards Adopted by Reference
� 202 MunicipalOrdinances `
203 Shoreland and F1oodPlain Management
204 Higher Standard Required
205 Required Submission of Reports to Municipal Inspectors
206 Minimum Soil Observations
207 Prohibited Items
208 Required Septic Tank Sizing
209 Property Transaction Standards for sewage Systems
210 Environmental Mana�ement Department Jurisdiction
211 County Duties and Responsibilities
212 Municipal Duties and Responsibilities
CHAPTER 300 STATE LICENSING OF ISTS CONTRACTORS
301 State License Required
302 Avoiding Conflicts of Interest
303 Licensing Not Exclusive
CHAPTER 400 MUNICIPAL PERMITS
401 Shoreland and FloodPlain Areas
402 Sewa�e System Construction Permif Required
tl
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CHAPTER 540 MUNICiPAL VARIANCES
501 Municipatities May Issue Variances
502 Variance Request
S03 Municipal Variances
504 Procedure far Requesting Variance
' CHAPTER 5Q4 HEARINGS
601
6Q2
603
604
605
605
Hearing Pracedures
Request for Hearing
Hearing Date
Hearing Natice
Hearing £xam'sner
Conduct and Rules of the Hearing
CHAPTER 700 COMPLIANCE AND ENFORCEMENT
70i General Requirements farMunicipalities
T02 Municipal Inspections and Recards
703 Notice af Vialations
704 Examination
705 Seizure, Embargo, Condemnatian and Tagg'vng
706 Citations '
707 Suspension and Revocatian
708 Summary Suspension
�09 Suspension Re-Inspections
710 Revacation
7I l Misdemeanor Penaity
7i2 Injunctive Relief and Other Remedies
CHAPTER 800 OPERATION AND MAINTENANCE
80 i Treatable Wasie and Wastewater
PAG E
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�
DAKOTA COUNTY ORDINANCE NO. 113
INDIVIDUAL SEWAGE TREATMENT SYSTEM ORDINANCE
The Board of Commissioners of Dakota County, Minnesota, does hereby ordain and adopt this
Ordinance establishing standards for and the regulation of Individual Sewage Treatment Systems (ISTS)
pursuant to Minnesota Statutes Section 115.03, subd. 1 and Minnesota Rules Chapter 7080.
CHAPTER 100.
GENERAL PROVISIONS
SECTION 101. PURPOSE AND SCOPE.
The purpose and scope of �this Individual Sewage Treatment Systems Ordinance is to
provide standazds, guidelines, and regulations for the compliance and enforcement of the
proper siting, design, construction, installation, operation, maintenance, repair,
reconstruction, inspection and permanent Abandonment of standard Sewage systems;
and, subject to municipal approval, alternative, or experimental ISTS, as referenced
within Minnesota Rules Chapter 7080 and this Ordinance.
It shall be the primary intent of this Ordinance to promote the public health, safety and
general welfare of Dakota County and to protect the environment and the County's
natural resources including soils, bedrock and surface and Groundwaters. To this end, this
Ordinance shall provide for the prevention and control of wastewater-related injury,
disease, hazards, accidents, nuisance conditions, environmental degradation and natural
resource depletion which can result from the improper generation, storage, treatment,
removal, transport, utilization and disposal of wastewater.
SECTION 102. JURISDICTION OF OTHER AGENCIES.
102.1 Minnesota Department of Health Jurisdiction. The Minnesota Department of
Health regulates Group Systems and Individual Sewage Treatment Systems of
facilities for public use, such as restaurants, gas stations, mobile home pazks and
combined residences greater than a four-plex. In accordance with Minnesota
Rules Chapter 4720, all plans and specifications for the installation, alteration or
extension of such Sewage systems must be submitted to, and receive approval
from, the Minnesota Department of Health before such work can begin. The
Municipal Inspector will inspect the installation of these systems, in accordance
with the plans Approved by the Minnesota Department of Health.
102Z Minnesota Pollution Control Agency Jurisdiction. The Minnesota Pollution
Control Agency requires that the owners or Operators of all Group or Individual
Sewage Treatment Systems designed to treat an average design flow greater than
10,000 gallons per day must make application for and receive a State Disposal
System Permit from the Minnesota Pollution Control Agency in accordance with
Minnesota Rules Chapters 7001 and 7080.
102.3 Metropolitan Council Jurisdiction. The Metropolitan Council rnay require, as
part of their review and approval process af Munic'rpal Comprehensive Plans, that
Municipalities adopt a Sewa�e system nnaintenance ordinance, Such an ordinance
requires inspections of septic tanl:(s} on a set time frame to have the tank(s)
pumped when needed.
102.4 Environmental Protection Agency. The US Environmental Protection Agency
regulates industrial wastewater treatment systems receiving nanhazardous wastes
as Class V injection wells under Cade of Federal Regulations, titie 40, part 144.
These federal regulations along with this chapter also cover Individual Sewage
Treatment Systems serving more than 20 persons. The US Environmental
Protection Agency is also the lead agency for regulating the land application of
septage.
SECTION 103. DEFIIVITI4NS.
Unless the context ciearly indicates otherwise, the fallowing words and ghrases
shall have the meanings ascribed to them in this Chapter. Unless specifically
defined herein, terms used in this Qrdinance shall have cammon usage meaning.
For purpases of this 4rdinance, the word "may" is permissive, and the wards
"must" and "shall" aze mandatory and not permissive unless a different definition
appears in this 4rdinance.
103.01 Abandanment
The perrnanent and proper terminatian or decammissioning of an Individual
Sewage Treatment System or device.
143.Q2 Applicant
Any Person who applies far an Individual Sewage Treatment System Penmit
pursuant ta this Ordinance.
103.03 Approved
An action, plan or other applicatian acceptable ta the Department as determined
by meeting appropriate criteria, standards and good public health practices.
103,04 As-Builts
Previously called °`uniform records", these aze legible drawings and
docurnentatian specifying the finai in-place location, size, and type of ali system
components. As-Builts shall include inspector approval, or listed corrections
needed to obtain final approvai and the final approval obtained after the needed
corrections aze completed.
103.05 Compliance Inspection
Any evaluation, investigation, inspection or other such process to make
conclusions, recammendations, ar statements regarding an Individual Sewage
Treatment System to reasonably assure an Individual Sewage Treatment System
is in compliance as specified by Minnesota Rules Part 70$0.0060, Compliance
Inspections must be conducted by a qualified emplayee ar under a license
independent of the Owner and the installer.
143.06 Contaminant
Any physical, chemical, biological, or radioIogicai substance or material in water
which tends to degrade the environment by contributing toxicity, constituting a
hazard or otherwise impairing its usefulness.
103.07 Contamination
`�� The presence of certain infectious or to�ic aaents ar certain hazardous
characteristics capable of causing disease or other harm.
103.0$ Contractar
This term shall have the same meaning.as "ISTS Professional" as defined in this
Ordinance.
103.49 County
Dakota County, Minnesota. .
103.].0 County Board
The Baard af Commissioners of Dakota Caunty, which also acts as the Dakota
County Board of Health pursuant to Minnesota Statutes Chapter 14SA.
103.11 Department
The Dakota County Environmental Management Department, or its staff.
103.12 Embargo
The withholding fram use, sale or other disposition of materials, equipment,
supplies or products that come under the jurisdiction of this Ordinance until
approval for release is given for such use, sale or ather disposition by a
Municipality or the Department, or until condemned and otherwise resolved.
303.13 Faiiittg System
Any Sewage system that:
1) discharges Sewage to a seepage pit, cesspool, drywell, or leaching
pit or;
2) any system with less than three feet of soil or sand between the bottom
of the distribution medium and the saturated saillevel or bedrock or,
3} any system posing an Inuninent Threat to Public Health or Safety.
103.14 Grouadwater
All subsurf`ace water in the vadase (unsatwrated) and phreatic (saturated) zones
occurring naturally in soil and rock forrnations, whether or not capable of yielding
such water to wells, and shall specifically mean that subsurface water present in
the saturated zone defined by a perched, free or confined Groundwater surface.
103.15 Group System
A coilective Individual Sewage Treatment System servin� multiple residences.
143.16 Individual Sewage Treatment System
A Sewage treatment system, ar part thereof, serving a dweiiing, building,
structure or other establishment, or group thereof, and using Sewage tanks or
advanced treatment followed by soil treatment and dispasal. Individual Sewage
Treatment System includes holding tanks.
103.17 ISTS
Individual Sewage Treatment Systems.
103.18 ISTS Prafessional
A Person who conducts site evaluations or designs, instalis, alters, repairs,
maintains, pumps, or inspects all or part of an Individual Sewage Treatment
System and is required to compiy with apglicable requirements. An ISTS
Professional shall have the same meaning as a"Contractar".
103.19 Immediate Campiiance
Coming into carnpliance within 24 houurs of the receipt af written or verbal orders
fcrr the correctian of conditians, unless an Imminent Threat to Public Health or
Safety requires an emergency response and action with out delay, which shall then
be stated in the written or verbal arders.
103.20 Imminent Threat to Public Health or Safety
Situations with the potential ta immediately and adversely impact or threaten
public health or safety. An Imrninent Threat ta Public Health or Safety shall
include all ground surface or surface water discharges af waste water and any
system causing Sewage backup inta a dwelling or other estabiishment shall
canstit2.ite an Imrninent Thxeat to Public Health or Safety.
103.21 MPCA
Shall mean the Minnesota Pollutian Cantral Agency.
103.22 Municipa�ity '
A city, village, township or other political subdivision created by or pursuant to
State law or any combinatian of such units acting cooperatively or jointly, iaut
excluding counties.
103.23 Municipal Authoriiy
The governing board
Municipality.
or council, or duly authorized representative of a
1Q3.24 Munsell 5oii Caior Chart
T'he soil calor charts referenced in Minn. Rules Chapter 7080, required to be used
for all soils descriptians as part af the site evaluation procedure.
103.25 Operator
An owner of an Individ� Sewage Treatment System or the designated agent af
the owner wha is responsible for the praper operation, maintenance, repair,
replacement and Abandonment of such systems.
103.26 Permit
The whole or part of a written document issued by a Municipality or a County
granting permission to conduct any and all work under and pursuant to this
Ordinance and related laws and regulations, ar municipal ordinances where
adopted and enf'arced, that describes the Approved activities and all conditions of
the approvai, A Permit shall be issued for a specific period af time after which it
shall terminate unless properly renewed, or suspended ar revoked earlier.
103.27 Permittee
Any qualified Person to whom a valid Permit has been issued for such Approved
work. �
103.28 Persan
Any human being; any Municipality or other governmental or political
subdzvision ar ather pubiic agency; ariy pablic or private corporatian; any
partnership, firm, association, ar ather arganization; any receiver, trustee,
assignee, agent or other legal representative of any of the faregoing; or any other
legal entity.
103.29 Property Transaction
The sale, transfer, exchange or other conveyance of real property or legal rights
held by an awner.
103.30 Reserve Area
That portion of real property designated by the Department, a Municipality or a
Site Evaluator/Designer to be protected from all vehicular traffic, construction and
other disturbances to the original, natural soil condition so that a future Individual
Sewage Treatment System or device may be constructed meeting all Ordinance
requirements when the existing primary system or device malfunctions, becomes
non-repairable or when it fails to comply with this Ordinance.
103.31 Sanitary Survey
A comprehensive inspection, inventory and testing of an Individual Sewage
Treatment System, including any devices and all appurtenances, building
plumbing, and water supply storage, treatment and use devices, with emphasis on
the sources of Contamination to protect public health and safety.
103.32 Sewage
Any water-carried domestic waste, exclusive of footing and roof drainage and
chemically treated hot tub or pool water, from any industrial, agricultural, or
commercial establishment, or any dwelling or any other structure. Domestic waste
includes liquid waste produced by toilets, bathing, laundry, culinary operations,
and the floor drains associated with these sources. Animal waste and commercial
or industrial waste aze not considered domestic waste.
103.33 Shoreland/Floodplain Areas
Those areas covered by the Dakota County Shoreland and Floodplain
Management Ordinance, administered by the Dakota County Office of Planning.
103.34 Service
The personal Service of a notice or other document as defined in Rule 4.03 of the
Minnesota Rules of Civil Procedure or the delivery by registered or certified mail
to a Person, at a certain location and by a certain date and time, exclusive of the
day of Service, in order for the required notice to be officially received. Personal
Service under this Ordinance may be given at any reasonable time so as to give
proper notice to a Person.
103.35 Soil Survey
The "Soil Survey of Dakota County, Minnesota" as published by the US
Department of Agriculture, Soil Conservation Service 1983 and as amended
thereafter.
103.36 SoilObservation
A detailed examination, evaluation and written description of the soil profile at
one location, using an e.cposed pit, probing or augering, giving particular attention
to the beginning of mottling or bedrock as defined in Minn. Rules 7080.
103.37 State
The State of Minnesota.
SECTION 201.
CHAPTER 200.
ADMINISTRATION
STANDARDS ADOPTED BY REFERENCE.
This Ordinance hereby adopts by reference Minnesota Rules Chapter 7Q80, "Individual
Sewage Treatment System Standards", artd all future amendments, along with ather
related State Agency Ruies referenced in Minn. Rules Chapter '7080, and all future
amendments, unless otherwise prescribed by this Ordinance.
SECTIQN 242. MLTIYICIPAL ORDINANCES.
It is recanunended that ali municipalities lacated withir3 Dakota Caunty adopt this
Ordinance No. 113 and any subsequent amendments, or similar local regulations that are
na less restrictive. Municipalities may either use, as applicable, the variance and hearing
procedures as set forth in this Ordinance, or other such procedures as provided by the
Municipality.
Municipalities may allaw far alternative, experimental or homeowner installed Sewage
systems in accordance with Minnesota Ru1es Chapter 70$0 and this 4rdinance, and may
also allow for administrative variance approval for lessor lot line Sewage system
setbacks, -
SECTION 203. SHORELANi1 AND FL40DPLAIN M.ANAGE14iENT.
The Dakata County Qffice af Planr�ing is responsible for administering and enforcing the
Dakota County Shoreland and Floodplain Management Ordinance. Those chapters af the
Dakota County Shoreland and Floodplain Nlanagement Qrdinance relating to Individual
Sewage Treatment Systems shall be no less restrictive than this Ordinance and shall be
administered by the O�ce of Planning. Whenever a prpperty comes under the authority
af the Dakata County Shoreland and Floodplain Zoning Ordinance, the Offiee of
Planning shall have the autharity and responsibility of implementing and enforcing this
Ordinance and operating as a Municigaiity with respect to this Ordinance. The O�ce t�f
Planning can request assistance fram the Department to ensure Ordinance compliance.
SECTION 204. �iIGHER STANDARI} REQUIRED.
Where there is conflict between the provisions and inter}�retation of this Ordinance, other
Dakota County ordinances, local Municipal c�rdinances and State laws and rules, those
provisions which are more restrictive and which require the higher standard for the
protection of the CJroundwater and the environment shall prevail, The standards in this
Ordinance are minimum standards.
SECTION 205. REQUIRED SUBMISSICIN QF REPORTS TO MUNICIPAL
INSPECTORS.
A capy of all site evaluations and design information/reports must be submitted by the
site evaluator/designer to the local ISTS inspector within 10 working days of completion
of the inspection. Inspectors af eYisting Individuai Sewage Treatment Systems must
submit a copy of their reports to the local ISTS Inspector within 10 days of completion of
the inspection.
b
SECTION 206. MINIMUM SOIL OBSERVATIONS.
It shalI be the responsibility of the site evaluator to utilize the proper professional taals,
professional methods and judgments, and number of Soil Observations to verify to
Minnesata Ruies Chapter 7080 standards and the lacal authority that the site evaivation is
a true and correct representation of the soils and site within the primary and Reserve
Area. The primary area sha11 consist of a minimum af 400Q square feet per site, unless
otherwise directed by the municipal inspector. The size of the reserve area shall be simzlar
in size as the primary area, if similar canditians prevail. The site evaluatar shail use the
Dakota County Soil Survey and Munseil Soil Color Charts in accordance with 7080
requirernents, and shall obtain assistance from the proper authority or a more experienced
site evaluatar if a difficult site is encountered beyond their experience or knowiedge
level. Only experienced and competent soils professionals should use the small 3/4 inch
care soil sampler alone for ali Sail Observatians. Given the requirement af an accurate
and high quality site evaluation, a minimum of four (4) Soil Observations and two (2)
percolatian tests must be campleted for the primary site, and at Ieast one soil abservation
in the Reserve Area. A Municipality may grve prior permission for a lessor number of
soil observa#ions.
SECTION 20�. PRCiHIBITED ITEMS.
Repair or any modification of cesspools, seepage pits and dry we11s far use as septic tatzks
ar pump-lift stations is prohibited.
SECTION 208. REQUIRED SEPTIC TANK SIZING.
5eptic tank sizing for new and replacement septic tank installations shall be sized SQ%
greater than the State minimum requirement, (exampie: a minimum 1000 gallan tank
wauld require a 1500 gallon size), to allow for future additional anticipated uses. Also, if
there is a planned ar proposed basement toilet that will reguire a pump, the septic tank
capacity shall be sized for both future anticipated uses and the basement raw Sewage
pump in accordance with Minnesota Rules Chapter 74$4.
SECTION 209. PR4PERTY TRANSACTION STANDARI}S FOR SEWAGE SYSTEMS.
209.1 The seller af any property having a Sewage system must have a State Licensed
� ISTS Inspector or Designer I complete the MPCA Sewage system Compliance
Inspectian form far existing Sewage systems in accordance with the MPCA's
"Inspection Manual far Existing Systems."
209,2 The seller must provide a copy of the completed Sewage system disciasure and
Compliance Inspection forms to all potential buyers before the purchase
agreement is signed, including all requirements where a Failzng System needs ta
be replaced with a system that complies with this Ordinance.
209.3 The seller or buyer of a Failing System that is an Imminent Threat to Public
Health or Safety must have the system repaired ar replaced so that it is na longer
an Imminent Threat ta Public Health or Safety within 30 days after notification
from the Municipality. If winter or excessive rain conditians prevent proper
Sewage system replacement, the owner is required to talce appropriate action, such
as, having the septic tank(s) pumped or using less water, to elirninate any actual or
Imminent Threat ta Public Health ar Safety.
7
SECTION 210.
The seller or buyer of a Failing Systezn that is nat an Imminent Threat to Public
Health or Safety must have the Sewage system upgraded to a complyinM Se«,=aQe
system within 10 months after natification from the Municipality. �
ENVIRONMENTAL MANAGENIENT DEPARTMENT JURISDICTI4N.
This C}rdinance carries the autharity of Minnesota Statutes Chapter I15.43 and the
regulations adopted thereunder by the Minnesata Pallution Control Agency, specifically
Minnesota Ru1es Chapter 708Q, which aliows local regulatian af Indiv�dual Sewage
Treatment Systems, and the authority granted under Minnesota Statutes Chapter 145A as
amended, and knowr� as the "Lacal Public Health Act". Refer to Section 1 Q2 for reference
to jurisdiction of other agencies.
SECTION 211, COUNTY DUTIES AND RESPONSIBILITIES.
The Department and its staff shall have the follawing duties and responsibilities.
211.1 Receive the As-Built (uniform) records and pump/maintenance records of
Individual Sewage Treatment Systems, charging the appropriate fees for these
services as set forth in the approved fee schedule, and provide for permanent
storage and retrieval as per Municipal Ordinance ar citizen request.
211.2 Administer the duties of the County as specified in this Ordinance and prepare
and propose Ordinance amendments as needed. '
211.3 Pravide limited technical assistance to Municipal Inspectors and ISTS
Professionals according to County staff availability, for which the Caunty may
char�e a fee at the haurly rate set forth in the County Boazd approved annual fee
schedule.
211.4 Maintain a list af area State licensed ISTS Contractars for distribu�ion to the
public, Municipalities, Realtors and other interested individuals. The Caunty rnay
charge the ISTS Contiractors a reasonable service fee for this service as set farth in
the County fee schedule. If an ISTS Contractor faiis to provide the required As-
Built records and pump maintenance records within the time frame set forth in
Section 205, the County rnay temporarily remave their name from this list untii
such time that the required records are submitted to Dakota County. ,
SECTION 212. MITNICIPAL I}UTIES A,ND RESPQNSIBILITIES.
212.1 A Municipality and/or its' stafF shall receive, review and apprave or reject
applications/designs to install, replace or repair Individual Sewage Treatrnent
Systems, confirming that only MPCA Licensed individuals are conducting ISTS
work in their Municipality.
212.2 A Municipa�ity andlar its' staff sha11 conduct Campiiance Inspections of newly
constructed, replaced or repaired systems, requiring appropriate corrections for
thase parts af the Sewage system that da nat meet requrrements of this t�rdinance
and Minnesota Rules Chapter 7Q$0.
F��kj
212.4
Assure that an As-Built record is fuliy and conectiy completed immediately after
each Sewage system installation, replacement or repair.
Forward As-Built records, with accompanying fees, to Dakota County within 30
days of the Sewage system compietion.
212.5 Receive all Compliance Inspectian reports on Sewaae systems located �r•ithin the
'� lVlunicipality, and require appropriate corrective actians far those Sewage systems
in accordance with this Ordinance and/ar Minnesata Rules Chapter 7080.
212.b Respond ta and take appropriate action regarding Sewage system reiated
complaints.
212.7 -Document violations af ISTS Professianals occurring within the Municipality, to
allow the Minnesota Pollution Control Agency to take appropriate action against
iicensed ISTS Professionals who violate 1Vlinnesota Rules Chapter 7480.
212.8 Require a 5ewage system Compiiance Inspection ta be gerformed for a Permit
application for a bedroom addition, and require Sewage system upgrade for
Failing Systems in accardance with applicable standards.
212.9 Administer and enforce the applicable requirements of Minnesota Rules Chapter
708Q and this Ordinance within the Municipality, and hire or contract for the
Services of a State Certified ISTS Inspector as needed to fulfill the duties and
responsibilities af Minnesota Rules Chapter '708Q.
G•7
CHAFTER 344.
STATE LICENSYNG OF ISTS CONTRACTORS
SECTION 301. STATE LICENSE REQUIRED.
301.1 Any Person performing any work in Dakota County related to the siting, design,
construction and installation, maintenance and repair, alteratian and
reconstruction, investigation, inspection, permanent abandonment of an Individual
Sewage Treatment System, for removal, temporary storage, transport, disposal or
beneficial utilization of septage, Sewage, Sewage sludge ar wastewater solids and
liquids, must have a current MPCA Sewage Contractor license from the State of
Minnesota. Neither the County ar any Municipality shall license Individua�
Sewage Treatment System Contractors or Inspectors.
30i.2 No Persan shall apply for a Permit from a Municipal Authority, the Dakota
County 4ffice of Planning, or the Department without ensuring that all site
evaluation and design work, and all proposed conshvction, installation,
recansiruction, cieaning and gumping wark has been or will be completed by a
currently licensed State Contractar. A Municipality shall not issue a Pernnit to an
unlicensed Contractor. Any Permit that is issued to an unlicensed Person ar to a
licensed Contractor who uses the services of an unlicensed Person to perform any
work authorized by the Permit, shall be automatically void, and the Municipality
shall give immediate notice to the individual(s} ofthat fact.
SECTION 302. AVOIDING CONFLICTS OF INTEREST.
To prevent potential conflicts of interest, Municipal Inspectors may nat perfarm any
Individual Sewage Treatment System work or provide any service as a licensed
Contractor in a Municipality where they are also providing services as a Municipal
ir�spector. ISTS Professionals may not be the Municipal Inspector of their own work.
SECTIQN 303. LICENSING NOT EXCLUSIVE.
The licensing of a Cantractor by the State shall not exempt that Person from ihe need to
obtain all other appropriate certifications, Permits and approvals required from federal,
State, county ar municipal agencies, unless atherwise stated in this Ordinance. �
�7+
CHAPTER 400.
MUNICIPAL PERMITS
SECTION 401. SHORELAND AND FLOODPLAIN AREAS.
For Shoreland and Floodplain areas in Townships, the Dakota County Office of Planning
shall operate as a Municipality for purposes of this Ordinance.
�
SECTION 402. SEWAGE SYSTEM CONSTRUCTION PERMIT REQUIRED.
401.1 No Person shall excavate, construct, install, replace, reconstruct, extend or
otherwise modify or alter an Individual Sewage Treatment System, or any
component thereof, in Dakota County, without first applying for and obtaining a
valid Sewage system construction Permit from the Murucipality in which the real
property is located. A Sewage system construction Permit shall require that all
parts of the Sewage system be brought into compliance, and that an"As-Built"
record be properly filled out immediately after system completion, and be
submitted to Dakota County within 30 days.
401.2 Sewage system construction Permits shall be required for the excavation,
construction, installation, replacement, reconstruction, extension, modification or
alteration of an Individual Sewage Treatment System located on residential or
nonresidential real property, regazdless of the location of final treatment or
disposal. A Sewage system is not approved until a properly completed "As-Built"
record is in the possession of the Municipal Inspector.
401.3 A Sewage system permit and "As-Built" record are not required to repair or
replace a crushed pipe, a pump, floats or other electrical devices of the pump,
baffles in the septic tank, mspection pipes, septic tank access cover or extension
ring(s), or the septic tank cover.
���
SECTION 501.
CHAPTER SOU.
MUNICIPAL VARIANCES
MUNICIPALITIES MAY ISSUE VAR.IANCES.
Municipalities may use these variance procedures, or they may adopt their own variance
pracedures that are cansistent with the procedures provided in this chapter.
SECTI4N 502. VARIANCE REQUEST.
A property 4wner may request a variance from specific ISTS requirements of this
Ordinance, a Municipal ordinance, or the Dakota Caunty Shoreland and Floodplain
Zoning Ordinance.
SECTIUN 503. MUNICIPAL VARIANCES.
A Municipaiity may grant variances from a Municipal 4rdinance for new and repazred
ISTS, but only when the purpose and intent of the variance is consistent with this
4rdinance, the I?akota. Caunty Comprehensive Plan and the I?akota County Groundwater
Protection Plan. As referenced in Section 202, Municipalities may allow for
administrative variance approval far lessar lot line sewage system setbacks.
SECTION 504. PR4CEDIfRE FQR REQUESTING VARIANCE.
�04.1 An application for a variance shail be filed with the Municipal Autharity,
shall be accompanied by development plans and specifications showing
information as the Municigal Authority may zeasonably require to assess
variance request. The plans need not meet a1I necessary engineering
construction details so long as they contain sufficient information for
Municipai Authority to determine whether,the proposed variance will mee�
applicable development standards if the variance is granted. In all cases
agplication shali inciude:
a}
b)
c)
d)
e}
�
and
all
the
or
the
; ali
the
names, addresses, and teiephone numbers of the Applicant and Permittee;
the legal descrip�ian af the reat property an which the system will be
located;
the names, addresses and telephone numbers of the Ocvners of the property
or any Persons having a legal interest therein;
a site plan showing all pertinent dimensions, buildings, structures and
significant natural features having an influence an the variance;
copies of required Municipal, County, State or federal Permits or
approvals; and
a description af the variance requested and a statement outlining the
unique or particular situation ar peculiar hardship that creates the need for
a variance.
S2
504.2 At its option, a Municipality rnay hald a public meetina or meetin�s on any
application for a variance. If a pubiic meeting is held, notice of the purpose, time
and place af the meeting shall be published in a newspaper of general circulation
in the township, municipaiity ar other areas cancerned and in the officiai
newspaper of the County at least 10 days prior to the date of the meeting. Written
notice af the public meeting shall be mailed to aI1 property Owners af record
within SOQ feet of the subject properiy, the Board of Town Supervisors, and to
the Municipal Autharity of any Municipality within 2 miles af the subject
property.
504.3 All administrative costs for conducting the public meeting shall be borne by the
. Person requesting the variance if the Municipality requests reimbursement of the
casts. Such casts shall include, but are nat be limrted ta, actual expenses incurred
by the Municipality for publishing the notice and conducting the public hearing.
504.4 All decisions by the Municipal Authority on variance requests shall be final
except that any aggrieved Person or Persons, or any Department, board ar
commissian of the Municipality or of the 5tate shail have the right to appeal
within 34 days for a hearing before the Municipal Authority.
504.5 No application far a variance which has been denied wholly or in part shal� be
resubznittea for a periad of b months from the date of said deniai, except on the
grounds of relevant new evidence or proof of significant change of conditions.
504.6 Each violation of any condition set forth in the variance shall be a separate
violatian of this Ordinance and shall be sufficient grounds for terminating the
variance.
504.7 In exercising its autharity to review any arder, requirement, decisian or
determination made by any administrative o�cial, the Municipal Authority shall
not grant any variance unless it finds the following facts at the meeting where the
Applicant shall present a statement and evidence on such forms as the Municipal
Authority may require.
a� that by reason. of exceptional circumstances the strict enforcement of any
pravision of this Ordinance wouid cause undue hardship; and
b) that disposal af the Sewage is necessary for the public health, safety, or
welfare; and
c) that strict conformity with the standards would be unreasonable,
impractical, not feasible under the circumstances, ar nat reasonable due ta
proximity of Sewage systems.
504.8 Upon a request for a review of a previously granted variance, the Municipaiity
may reconsider and amend specific conditions attached ta a variance provided that
they are in harmany with the general gurposes and intent af this Ordinance,
Dakota County Comprehensive Plan., Dakata Caunty Groundwater Protection
Pian, and Municipal Welihead Protectian Plan(s} and provided that the new ar
amended conditions are Approved by the locaI Municipal Authority or the Dakota
County Office of Planning, if applicable.
i3
SECTION 601.
C�IAPTER 644.
HEARINGS
HEARING PROCEDURES
Hearings related to County action under this Ordinance shall be conducted consistent
with this chagter. If a Municipality has adopted this Ordinance and a hearing related to
action taken by that Municipality is requested, the Municipality may follow the hearing
procedures in this chapter by substituting the term `°Municipality" for "County Board" or
"Department", or the Municipality may use other hearing pracedures that have been
adopted by, or that aze used by the Municipality.
SECTIQN 602. REQUEST FOR HEARING.
If any Applicant, licensee or Perniittee properly requests a hearing an the denial,
suspension, or revocatian of a Perrnit, or denlal of a variance, a heanng shall be held
before the Municipal Authonty, or• a heazing examiner as provided below, and shall be
apen to the public.
SECTION 603. HEA.RING DATE.
Unless a written request for an extension of time is submitted ta the County Board and is
granted, the hearing will be held na later than 45 calendar days after the date of Service of
request for a hearing, exciusive of the date of such Service. In any even#, such hearing
shall be held no later than 90 calendar days after the date of Service of request far a
hearing, exclusive of the date of such Service.
SECTION 604. HEARING NOTICE
The Department shall mail notice of the hearing ta. the Person requesting the hearing at
least fifteen (15) working days prior to the heazing. Such notice shall include:
604.1
604.2
644.3
SECTION 605.
a statement of the date, time, place and natwre of the hearing;
a statement of the legal authority and jurisdiction under which the hearing is to be
held; and �
a reference to the particular chapter or Section of the Ordinance and rules
invo2ved.
HEARING EXAMINER.
The County Board may, by resolution, appoint an individual, ta be known as the hearing
examiner, to conduct the hearing and to rnake findings of fact, canclusions and
recommendations. After completion of the hearing, the hearing examiner shall submit the
findings of fact, conclusions and recom.rnendations to the County Board in a written
repart, and the Caunty Baard may adopt, modify ar reject the repart.
��
°- SECTION 606. CONDUCT AND RULES OF THE HEARING.
606.1 The Person requesting the hearing may be represented by le�al counsel. The
County, the Applicant, licensee or Permittee and any additional parties as
determined by the County Board or the hearing examiner. in that order, shall
present evidence. All testimony shall be sworn under oath. All parties shall have
full opportunity to respond to and present evidence, cross examine witnesses, and
present argument. The County Board or the hearing examiner may also e;camine
witnesses.
606.2 If the Person requesting the hearing fails to appear at the hearing, the right to a
public hearing before the County Boazd or hearing examiner shall be forfeited.
606.3 The County shall have the burden of proving its position by a preponderance of
the evidence, unless a different burden is provided by law, and all findings of fact,
conclusions, and decisions by the County Board or findings of fact, conclusions
and recommendations by the hearing examiner, shall be based on the evidence
presented and matters officially noticed.
606.4 All evidence which has probative value including hearsay, may be admitted if it
is the type of evidence on which prudent Persons are accustomed to rely in the
conduct of their serious affairs. Evidence which is incompetent, irrelevant,
immaterial or unduly repetitious may be excluded. The heazing shall be confined
to matters raised in the written notice of suspension, summary suspension
termination, revocation or denial, or in the written request for a hearing.
606.5 At the request of any party, or upon motion of the County Board or hearing
examiner, a pre-hearing conference shall be held. The pre-hearing conference
shall be conducted by the hearing examiner, if the County Board has chosen to
use one, or by a designated representative of the County Board. The pre-hearing
conference shall be held no later than 5 working days before the hearing.. The
purpose of the pre-hearing conference is to:
606.51 clarify the issues to be determined at the hearing;
606.52 provide an opportunity for discoyery of all relevant documentary
photographic or other demonstrative evidence in the possession of each
party. The hearing examiner representative may require each party to
supply a reasonable number of copies of relevant evidence capable of
reproduction; and
606.53 provide an opportunity for discovery of the full names and addresses of all
witnesses who will be called at the hearing and a brief description of the
facts and opinions to which each is expected to testify. If the names and
addresses are not known, the party shall describe them thoroughly by job
duties and involvement with the facts at issue.
606.6 If a pre-hearing conference is held, evidence not divulged as provided above shall
be excluded at the hearing unless the party advancing the evidence took all
reasonable steps to divulge it to the adverse party prior to the hearing and:
606.61 the evidence was not known to the party at the time of the pre-hearing
conference; or
606.62 the evidence is in rebuttal to matters raised for the first time at or
subsequent to the pre-hearing conference.
15
CHAPTER 704.
COMPLIANCE AND ENFORCEMEI�IT
SECTION 701. GENERAL REQUIREMENTS FOR MUNICIPALITIES.
701.1 Municipal Responsibilities. Municipalities shall regulate alI Individual Sewage
Treatment Systems located within its boundazies, pursuant ta this Ordinance and
shall enforce its provisions whenever Failing Systems, non-complying Sewage
systems or other vialatians are dacumented. Such regulation can include
inspection, Sanitary Surveys, investigations, pian reviews, techrrical assistance and
evaluation, testing and other evaluations.
701..2 Municipal Regulation. Wherever a municipal ordinance has been adopted which
complies to and is no less restrictive than this Ordinance, that Municipality shall
have the authority and responsibility of implementing and enforcing this Ordinance
or the mare restrictive provisions of the Municipal Ordinance. The Municipal
Authority shati cooperate and coordinate with the Department ta ensure Ordinance
compliance.
701.3 Costs. All costs of County regulatory compliance and enforcement of this
(Jrdinarice shall be barne by the current property Owner, unless otherwise grovided
by this Ordinance, who shall pay all documented costs no later than 30 calendar
days fram the date of billing. If the owner fails to pay all such bills, the
Department may certify to the Caunty Auditor a request for an assessment in the
amount of the unpaid costs as a special tax against the Owner's real property or
other such remedies at the discretion ofthe Department.
701,4 Access ta Premises and Recards. Upon the request af a Municipality ar the
Department, the Applicant, Permittee ar any other Person shall allaw access at any
reasonable time to any praperty or premises, and any related records or documents,
for the pwcposes of regulating and enforcing this Ordinance.
701.5 Interference Prohibited. No Person shall Iunder nor otherwise interfere with the
Municipality or it's authorized agents, the Department, or its staff, in the
performance of their duties and responsibiiitres pursuant ta #his Qrdinance. Refusal
to pravide the Municipality or Department with reasonable access ta the property,
premises, related records or documents shall be deemed a separate and distinct
violation of this Ordinance, whether or not any other specific violations are cited.
701.6 Additional Requirements. Each Municipality and the Department may establish
additional policies, procedures, guidelines and other requirements for regulating
and enforcing this f3rdinance, including the ability to require Immed'zate
Compliance.
SECTI4N 702. MUNICIPAL INSPECTIONS AND RECORDS,
742.1 MunicipalInspections.
702.11 A Municipality, its designated agents, the Department or its staff may inspect
Individuai Sewage Treatment Systems as frequently as it may deem necessary to
ensure compliance with this Ordinance, including reinspections as needed to verify
the correction or remaval of any vialations cited.
742.12 A Municipality or the Department may issue written orders ta correct violations, or
to remove a system in violation of this Ordinance.
�
702.13 Failure to comply with such written orders for the correction or removal of each
violation shall constitute a separate and distinct offense reaardless of the
disposition of the original violation. �
702.2 Notification of Request for Municipal Inspection.
702.21 It shall be the duty of the Permittee or Contractor to give reasonable notice to the
Municipality either in Person, by telephone or in writing, as well as retain a record
of such notification, at the followmg times, so that the Municipality can perform a
timely inspection:
a) when the construction, installation, reconstruction or permanent
Abandonment of a system will begin;
b) when the construction, installation or reconstruction will be completed but
prior to any covering or enclosure of the system or device by soil or other
material;
c)
d)
at other times as required by a Permit;
whenever significant problems develop which, in the Permittee's or
Contractors opinion, requires technical assistance, other advice or action;
and
e) at any other times required by orders for correction of violations,
administrative actions or enforcement actions issued by the Municipality
or Department.
702.22 Notification to Municipalities for inspections shall be made during normal business
hours on the workday preceding the day the inspection is desired, excluding
evenings, Saturdays, Sundays or holidays. If the time for an inspection must be
changed, the final inspection notice shall be given not less than four hours before a
system, device or site was originally scheduled for inspection unless otherwise
Approved by the Municipality.
702.23 Notification to Municipalities for inspections shall not be construed as an
obligation to appeaz for an inspection unless prearranged by the inspector at least
24 hours before the inspection time.
702.24 The Municipality may require the Permittee to file an affidavit with the
Municipality attesting that the work was performed and the equipment and
materials were constructed and installed in accordance with the standazds,
Approved plans, and Permit conditions and that the system is free from defects.
702.3 Municipal and County Records.
702.31 Record Keeping. Permittees and ISTS Professionals shall maintain all necessary
books and records, including, but not limited to, Permit applications, plan and
specification documents, Permit copies, inspection reports, correction orders and
re-inspection reports, bills of lading, receipts and other information and data
relevant to the Individual Sewage Treatment System, device or site. Failure to
maintain such records shall be sufficient cause for the Municipality or Department
to commence appropriate enforcement actions to ensure compliance.
702.32 Access for Review.
such records at any
Department. Failure
Permittees and ISTS Professionals shall allow access to all
reasonable time upon the request of the Municipality or
to allow reasonable access by the Department shall be
]7
sufficient cause for the Department to comm.ence apprapriate enforcement actions
to ensure campliance.
7Q2.33 "As-Built" (Uniform) Records and Other Reports. For each newly constructed or
reconstructed Individual Sewage Treatment System, an As-Built record shall be
properly completed. At a minimum, As-Built records must be submitted to the
Municipal Inspector no later than 10 days from Sewage System completion. The
As-Built plan shall be reviewed and Appraved ar rejected by the inspector. The
original As-Built recards may be retained by the Municipality, and a legible copy
shall be sent or delivered to the 17epartment in a timely manner with appropriate
required fees, but no later than 30 days after completion of the system or device.
Other reports, as required by this (hdinance, shall be pzovided to the Department
in a timely manner or upon request, but not to exceed 30 days unless requested
earlier.
�02,34 Pump Maintenance Records. Far each Sewage tank system that is pumped, a pump
maintenance record, as established by the Department, shall be completed. A
legible capy or the originat of this recard shall be sent ar delivered to the
Department in a timely manner, not to exceed 30 days.
SECTION 703. NOTICE OF VIOLATIONS.
Unresalved and either separate, recurrent or cantinuing violations of this Ordinance by an
Applicant, licensee Permittee, Contractor or any ather Persan, as determined by
inspections, re-inspections, or other investigations, shall constitute noncompliance, and,
therefore, the Municipality or L?epart�ment may issue and serve a formal notice of
violations, either in person or by certified or registered mail. A notice of violations shall
contain statements documenting the findings of fact, listing the specific violatians,
describing the requirernents far the correctian ar reznaval af said vialations, imposing a
mandatory time schedule for compliance and assessing penalties and other remedies.
SECTIOIY 704. EXAMINATIQN.
Samples af waste, wastewater, water, or other environmental samples and specirnens may
be coliected withaut cast to the Municipality or Depariment from a system, device, site,
well, water supply or other related location ar operatian and may be examined by the
Municipality or Department as often as may be necessary to pratect the environment and
promote the public health, safety and general welfare�. A fee for Service may be charged
for said collection and examina�ian and, if sa, must be paid ta the Municipality or
Departrnent within thiriy (30) days of billing. Standazd, Environmental Protection
Agency or other Agproved testing methods for the collection and examination of waste,
wastewater, water, environmental samples or other specimens shall be utiiized, and a
copy of the laboratory report shall be provided to the responsible Person.
SECTION 705. SEIZi;�tE, EMBARGO, C4NDEMNATION ANI} TAGGING.
A Municipality or the Department may seize, Embargo or condemn any system, device or
its appurtenances, or require repair or abandon equipment, supplies and machinery, or
other materials, devices, praducts ar Services which do not meet the requirements of this
Ordinance and whose continued use or presence may pose a potential or imminent threat
to the environment ar an Imminent Threat to Public Health or Safety. 5eized or
Embargaed items may be examined ar atherwise evaluated by a Municipaiity, ar the
Department to detenmine compliance with the provisions of this Ordinance. After
completing its evaivation or inspectian, a Municipality or the Department shaii determine
if such items may be released from seizure or Embargo ar will be condemned for removal
or destruction. A IVlunicipality or the Degartment may candemn and cause to be properly
abandoned, removed or destroyed any such item which c�oes not comply with this
18
Ordinance, which is being used or is present in violation of this Ordinance or w°hich is
otherwise determined to be harmful to public health, safety or the environment. A
Municipality or the Department will use a red tag to indicate the seizure or Embargo of
any item or to otherwise identify its condemnation. No Person may remove this taa or
other identification, except under the specific direction of the Municipality or �the
Department. Removal of an Embargo or condemnation taa without proper authorization
shall constitute a violation of the Ordinance.
SECTION 706. CITATIONS.
706.1 Municipalities May Follow these Procedures. Citations related to County action
under this Ordinance shall be conducted consistent with this chapter. If a
Municipality has adopted this Ordinance and that Municipality desires to use
citations, the Municipality may follow the citation procedures in this chapter by
substituting the term "Municipality" for "County Board" or "Department", or the
Municipality may use other crtation procedures that have been adopted by, or that
aze used by the Municipality. '
706.2 Authority for Citations. The Department or any of its duly authorized
representatives charged with the responsibility of the regulation and enforcement
of this Ordinance shall have the power to issue citations for violations of this
Ordinance. Such representatives may not physically arrest or take into custody any
violators.
706.3 Issuing Citations. Whenever any representative of the Department discovers any
violation of this Ordinance, the representative may write and issue a citation to the
Person alleged to have committed the violation. A citation shall be made out in
quadruplicate (4). One copy shall be issued to the Person alleged to have
committed the violation; two copies shall be filed with the Department; and one
copy shall be filed with the Dakota County Auditor's Office. Appropriate
documentation and evidentiary collection shall be maintained on file at the
Department.
706.4 Form of Citation. Citations shall contain at least the following:
a) the name, address and telephone number of the Owner or Person in chazge
of the premises at which the violations occur;
b) the date, time and place of the violations;
c) a short description of the violation followed by the chapter or section of
the Ordinance violated;
d) the date and place at which the Person receiving the citation is to appear,
and a notice providing that if such Person does not respond, a warrant may
be issued for that Person's arrest; and
e) such other information as the Courts may specify.
706.5 Issuance of Citations. The citation shall be issued either by personal Service or
by registered or certified mail to the Person alleged to have committed the
violation, or in the case of a corporation or Municipality, to any officer or agent
expressly or otherwise authorized to accept Service of legal documents.
706.6 Appearance. After the issuance of the citation and within such time as shall be
fixed by court rule, the Person chazged with the violation shall report to the
Department. If the Department marks the citation with "Court Appearance
19
Required," the Person or his authorized agent shall be required ta appear before
the District Caurt at the date, time and place established and stated on the citation.
706.7 Formai CompIaint. If the Person charged with the violation does not appear at
the Department within the time specified by court rule, the Department shall send
a notice directing the Persan to respond to the citatian within � days af the date af
the notice and if such Ferson fails to timely respond, the Department, thraugh the
County Attorney's 4ffice, may cause a formal compiaint to be signed and a
warrant ta be issued for the arrest of such Person to compel an appearance in
C412i'�.
SECTION 70'7. SUSPENSION AND RE'VOCATIQN.
70'7.1 Genera�. Municipalities may use these Suspension and Revacation procedures or
may adopt their own variance pracedtues that aze consistent with the procedures
provided in this chapter.
707.2 Suspension. Any Permit required under this Ordinance may be suspended by the
Municipality or Department for violation of any provision of this Urdinance.
Upon written notice to the Applicant and Permittee, said Permit may be
suspended by the IVlunicipality or Department far a period not langer than b0
days, or until the violation is corrected.
Such suspension shall occur 10 working days after written notice of suspension
has been served an the Permittee unless the Departrnent deterrnines that an
Imminent Threat to PubIic Health or Safety and the environment requires
summary suspension. If a hearing is requested, under Chapter 600 of this
Ordinance, suspension shail not occur until written notice of the Municipality ar
Department action has been served on the Permittee. Natice to the Permittee shall
be served personally or by registered or certified mail at the address designated in
the Permit applicatian. Such written notice of suspension shall contain the
effective date of the suspension, the nature of the violation ar vialations
constituting the basis for the suspension, the facts which support the conclusion
that a violation(s) has occurred, and a statement that the Permittee rnay appeal the
suspension by filing a request far hearing, within 10 working days, exclusive of
the day of Service. The hearing request shall be in writing stating the graunds for
appeal and served personatly or by registered ar certified mail by the Municipality
or Department no later than midnight af the tenth working day following Service
as defined in chagter 102.21 of this Ordinance. Foilowing receipt of a request for
a hearing, the Department shall set a time and place for hearing.
70'7.3 Notice of Continued Suspension If said suspension is upheld and the Permittee
has not demonstrated within the 60 day period that the provisions of the
Ordinance have been complied with, the Department may serve notice of
continued suspension for up to an additional 60 days or initiate revocation
procedures.
SECTION 708. SUMMARY SUSPENSION.
708.1 Municipalities may use these Summary Suspension procedures or may adopt their
own Summary Suspension procedures that are consistent with the procedures
provided in this chapter. ,
fi08,2 If the Department finds that an imminent threat ta the environment or an
Imminent Threat to Public Health or Safety, requiring emergency action, and
incorporates a finding to that effect in its arder, summary suspension af the Perrnit
may be ordered. Written notice of such surnmary suspension shall be served, as
20
defined in Section 102.27, personally on the Permittee or by registered or certified
mail to said Permittee at the address desi�nated in the Permit application. In
addition, the Municipality or Department may post copies of the notice of
summary suspension of the Permit on the property. Said posting shall constitute
the notice required under this chapter.
708.3 The written notice in such cases shall state the effective date of the summary
suspension and the nature of the violation requiring emergency action, the facts
which support the conclusion that a violation or violations has occurred and a
statement that if the Permittee desires to appeal he must, within ten (10) working
days, exclusive of the day of Service as defined in section 102.27, file a request
for a hearing. The hearing request shall be in writing stating the grounds for
appeal and served personally or be registered or certified mail on the Municipality
or Department no later than midnight of the tenth working day following Service.
Following receipt of a request for an appeal, the Municipality or Department shall
set a time and a place for the hearing.
708.4 The summary suspension shall not be stayed pending an appeal or informal
review by the Municipality or Department, but shall be subject to dismissal upon
a favorable re-inspection by the Municipality or Department.
SECTION 709. SUSPENSION RE-INSPECTIONS.
Upon written notification from the Permittee that all violations for which a suspension or
summary suspension was invoked have been corrected, the Department shall re-inspect
the system, device, site or activity within a reasonable length of time, but in no case more
than 5 working days after receipt of the notice from the Permittee. If the Department finds
upon such re-inspection that the violations constituting the grounds for suspension have
been corrected or removed, the Municipality or the Department shall immediately dismiss
the suspension by written notice to the Permittee, designated in the Permit application.
SECTION 710. REVOCATION.
710.1 Municipalities may use these Revocation procedures or may adopt their own
Revocation procedures that are consistent with the procedures provided in this
chapter.
701.2 Any Permit granted pursuant to this Ordinance may be revoked by the Department
for violation of any provisions of this Ordinance.
710.3 Revocation shall not occur eazlier than ten 10 working days from the time that
written notice of revocation is served on the Permittee. If a hearing is requested,
revocation shall not occur until written notice of the Department action has been
served on the Permittee. Notice to the Permittee shall be served, as defined in
chapter 102.27, personally or by registered or certified mail at the address
designated in the Permit application. Such written notice of revocation shall
contain the effective date of the revocation, the nature of the violation or
violations constituting the basis for the revocation, the facts which support the
conclusion that a violation or violations has occurred and a statement that if the
Permittee desires to appeal, he must within 10 working days, exciusive of the day
of Service, file a request for a hearing. The hearing request shall be in writing
stating the grounds for appeal and served personally or by registered or certified
mail on the Department no later than midnight of the tenth County working day
following Service. Following receipt of a request for a hearing, the Department
shall set a time and a place for the hearing.
21
SECTION 711. MISDEMEANOR PENALTY.
Any Person who fails to comply with any of the provisions of this Ordinance shall be
guilty of a misdemeanor as provided by Minnesota Statutes Section 11 S.03 and other
Iaws, and upon canviction thereof, shall be punished as provided by iaw. A separate
offense shall be deemed committed each day during or upon which a violation occurs or
cantinues.
SECTION 712. INJUNCTIVE RELIEF AND OTHER REMEDIES.
In the event of a violation or a threat of violation of this Ordinance, the Municipaiity or
I7egartment may institute appropriate civil actions or proceedings, including requesting
injunctive relief, to prevent, restrain, canect ar abate such violatians or threatened
violations. The Mumcipal Authority or Department may recover costs incurred for
corrective actian in a civiI action in any court of competent�urisdiction.
At the discretion af the Department, the costs far the I}epartment may be certified to the -
County Auditor as a special tax against the real property. These and other remedies, as
determined apprapriate by the Department, may be imgased upon the Applicant,
Permittee, Gontractor or other responsible Person either in addition to or sepaxate from
other enforcement actions.
22
CHAPTER 800.
OPERATION AND MAINTENANCE
SECTION 801. TREATABLE WASTE AND WASTEWATER.
801.1 No Person, property Owner or other entity shall cause or allow the release of any
wastes, wastewaters or other substances by spillage, leakage or other incident
which cannot be properly treated by an Approved soil treatment unit or by an
Approved, manufactured treatment system or device, unless otherwise regulated
by competent authority.
801.2 The release of hazardous or toxic materials or wastes or the release of wastes,
wastewaters or other substances in which such hazardous or toxic materials or
wastes aze significant constituents, shall be strictly prohibited and enforced under
this Ordinance. Persons, property Owners and other entities who allow or cause
the improper construction, location, use, interconnection, storage or disposal of
such materials or wastes shall be held jointly responsible for the abatement,
remediation and other resolution of said release.
801.3 The use of additives or products to reputedly modify or improve wastewater
treatment shall be restricted to only those reviewed and Approved by the State.
Manufacturer shall provide demonstrable, scientific proof of such claims which
shall also verify that the additives, products or applications do not damage the
systems or devices, do not cause environmental harm and do not endanger the
public health and safety. A non-refundable fee for the review shall be required
regardless of the approval or disapproval of the particular additive, product or
application.
23
Passed by the Dakota County Board af Commissioners this �th day of 7une, 1985.
�nended by the Dakota County Board of Commissioners this 23rd day of July, 1996.
The effe�ctive date af these amendments is Novennber 1, 1996.
�.TTEST: COUNTY OF DAKOT
\ " ` � , ' .^
�Iary S. Sc�i ide
Clerk to th oard
Dt�.TE: �' "� $ � � �
�
�-� �r �
�pproved as ta Form/Date
Jay R Stassen
Assistant County Attorney
Orciinance H'istary
Ori,�inally adopted: June 4, 1985
First Amendments: July 23, 1996
Ord. No. i 13
A, STATE OF MTNN.F T
\.c,�—c.,... � �.,�
chae . Turner, Chairman
Dakota County Boazd of Gommissioners
L�ate: � 4L� � �r Lo
�/.�����
p ' d as Execution/Date
Jay Stassen
?�ssistant County Attorney
��
�
CITY OF MENDOTA HEIGHTS
MEMO
April 11, 1997
TO: Mayor, City Council and City Administrator
FROM: Lawrence E. Shaughnessy, Jr., Treasurer
SUBJECT: Workmen's Compensation Insurance
. •�
Included on tonight's claim list is our annual premium for Workmen's
Compensation Insurance. The total billing is slightly more than last year's. For
last year, our base billing was $45,076, compared to next year's 547,838. The
increase is due primarily to an increase in our experience ratio from 1 percent to
1.11 percent. This is due to the large claim settlement from the 1994/95 policy
year, and will stay high for the next three years. The proposed premium is within
our budget estimates.
We again have the option to use the experience base final premium. To
date, including the 1995/96 refund we will have accumulated savings of
approximately 530,000 through the refund option. I would recommend we again
accept the option for the 1997/98 policy year.
' • : _ • i .. �
Accept Premium Refund Option for Workmen's Compensation renewal.
LES:kkb
G�
League of Minnesota Cities insurance Trust
Group Self-Insured Workers' Compensation Plan
Administrator
Berkley Administrators
Member of the W. R. Berkley Group
P.O. Box 59143 Minneapolis, MN 55459-0143 Phone (612) 544-0311
NOTICE OF PREMNM OPTIONS
FOR STANDARD PREMNMS OF $50,000 — $100.000
The 'City' Agreement No.: �aZ—������-� � 2-1 �
MEiVDOTF� HE I GHTS Agreement Period:
From: �?� �0 i � 199?
11�71 4'IGT�RIA CLIFVE To: �)5/�]1 /19�8
MENDOTA HT5 MN ��118-G�7���7
Enclosed is a quotation for workers' compensation deposit premium. Deductible options are now available in return
for a premium credit applied to your estimated standard premium of $ 5883b . . The deductible will apply
per occunence to paid medical costs only. There is no aggregate limit.
As an altemative, cities with a standard premium in excess of $25,000 may select from several retro-rated premium
options. The final net cost under the retro-rated option equals the audited standard premium times the minimum
factor plus losses and all loss-related costs, not to exceed the audited standard premium times the maximum factor.
The net cost for each retro option based on your estimated payroll, would be between the minimum and maximum
amounts shown below, depending upon your losses. Adjustments will be made approximately six months after the
close of your agreement year and annually thereafter until all claims aze closed. These adjustments will be based
on audited payroll amounts and reserved as well as paid losses.
Please indicate below the premium option you wish to select. You may choose only one and you cannot change
options during the agreement period.
OPTIONS
1 F: 1 Regular Premium Option
Deductible Oplions:
2 ❑
3 ❑
4 �
5 ❑
6 ❑
7 ❑
Deductible
per Occurrence
$250
500
1,000
2,500
s,oao
10,000
Premium
redit
3%
4.5%
6%
10%
13.5%
18%
Retrospectively Rated Premium Options:
Retro-Rated
Minimum Factor
8 � 67.0%
9 ❑ 57.3%
10 ❑ 43.2%
Est. Minimum
Premium
, 3Ju7$ .
3034�.
2�875.
Credit
Amount
�i b� :
2648.
353v.
�3$4.
7443.
1 � y590.
Maximum
Factor
130%
150%
200%
NET DEPOSIT PREMIUM
47838.
46��73 .
[+..�.i � i�� .
443�7�3 .
41954.
398�5.
37248.
Est. Ma�mum (See #1 above
Premium for net deposit
b�� - premium)
7'34�y .
1 ��J�VJ .
This should be signed by an authorized representative of the city requesting coverage.Oneof the above options must
� selected. Please return a signed copy of this notice to the Administrator with payment and make checks payable
� the LMCIT.
�/`-� f `�`�—'�-1�� - 1 � �fJ-s �{ � = �7
Signature Title Date
For more information on the premium options that apply to your city, refer to the enclosed brochures.
BA 4503 (12/96)
League of Minnesota Cities Insurance Trust
Group Self-Insured Wo�kers' Compensation Plan
' Administrator
Berkley Administrators
a member of the Berkley Risk Management Services Group
P.O. Box 59143 Minneapolis, MN 55459-0143 Phone (612) 544-0311
Self-Insured Workers' Compensation Ouotation
iRENE4JAL ��f Agreement N��. uC—�7�)�t�12—i5)
iMENDl7TA HEIGHTS
��� /c� 1 / 1997
STF:EET COiV5TRUCTION u MAINTENAI�CE
FIREFIGHTERS (VOLUIVTEER}
F'OLICE
C I TY SHOF' �: YA�D
CLEFiICAL
Bl1ILDING MAIiVTENANCE 8: REF'AIR
RADIO OR TELE BFDCSTING ST.—ALL EE5 uC,D
FARf.:S
MIJN I C I F'AL EMFLOYEE5
ELECTED OR AFF'�INTEI} OF.FICI�LS
��� I� 1 / 1998
ESTIMATED DEF'05IT
CODE FiATE F'AYRGLL F�REM I U�I
550b
77��8
772�)
$�Cc7
881 ��
9�715
7b1��
91 �)2
941 �7
94i1
4.62
�F1.97
3.36
4. 4��
U.42
5.5��
U.45
2.bz
1.19
�7 . 45
228�J��� � .
FOF 105I4.
75U���:��a .
35454.
37iat��J��.
14a7G.
Zc iU27�� .
1442�a�] .
35i�ta���7 .
1$Zu�7.
M�nual F'remi��m
Experience M��difica�i��n 1.11
5tand�rd F'remi�im
Man�ged Care Credit 1��.�7�%
Deduc±ihle Credit ��%
F'remium �risco��nt
Disc�un�ad Standard Fremium
LMC Insur�n�e Tr�tst Dis�o��nt �)%
Net Dea��sit F'remium
1 � ��34.
4413.
2�2{7�7,
15uU.
�JJZF.
81$.
9�)1.
3778.
4165.
Y�L .
��tjC>.�.r .
5883G.
588tE .
U.
5114.
47838.
i� ,
47838.
The foregoing quotation is for a deposit premium based on your estimate of payroll. Your final actual
premium will be computed after an audit of payroll subsequent to the close of your agreement year and
will be subject to revisions in rates, payrolls and experience modification. While you are a member of
the LMCIT Workers' Compensation Plan, you will be eligible to participate in distributions from the
Trust based upon claims experience and earnings of the Trust.
If you desire the coverage offered above, please complete the enclosed "Application for Coverage" and
return it and your check for the deposit premium (made payable to the LMC Insurance Trust) to the Plan
Administrator, Berkley Administrators.
BA 441CG (12/92)
LIST OF CONTR.ACTORS TO BE APPROVED BY CITY CODNCIL
_•
�sahalt Contractor Licease
Northwest Asphalt, Inc.
Cas Pipinq Contractor License
Fireplace Specialist
Gilbert Mechanical Contractors, Inc.
Red Rock Heating & Sheetmetal Inc.
Southtown Plumbing, Inc.
SVAC Coatractor Licease
Krinkie Heating & A/C
Red Rock Heating & Sheetmetal Inc.
�eneral Coatractor License
Mulcahy, Inc.
Performance Pool & Spa
Sumco, Inc.
�,ywall/StLcco Contractor License
Stern Drywall Inc.
r . . . ,.� . -t71:t'.`P%. , '- .
.. . . • ' . • " . �
- • •t: , � .r _ • �_
. . . t ... ' '-' • •
' ' . .., � . . L h: ' � � . . . .
A � •
. • pri 1 15, 1997 • . ,. , • . • . - .
. •r .' ' . " ' . , , . . ; ,. , .
� ., . '.2+0: Xayor and City CoQncfl � . � � - " , ; �
= . ' , .. •• :.\Y
' CLAIHS ISST SUIIHARY�. - " � ' . , -
' . Tota2. ciaims , • . .. • - 176,352 ..
Sig�ificant Clatms ' . : ,. . . ' , ..
' • Bear Comm � radios 4,76g _
' Barr Engr . . prof svcs . 'L,329
Hughes & Costello . prosecutions 3,239
•LMCIT . . • •- work comp ins ' • 48,781 � .
• uausvaZ claims , .' • _ • • .
Belzer podge truck • 16,z46._. �
Dahko Emgcy fire supplies 4,474 �
lst Star Trust -• city hall lease 78,277 �•
Superior Ford squads . 39,452• •
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Hpr�l 15, 1997 30-Fire 8p-Plannjnq
City of I�endota Heights 40-CEO• ti5-ReCyCllflg
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April 15, 1997
TO: Mayor, City Council and City Administrator
FROM: Paul M. Kaiser, Fire Marshal
SUBJECT: Pull Stations at Sibley High School
DI5CUSSION:
Malicious and accidental false alarms have plagued Sibley High School for many years.
The large majority of these false alarms can be contributed to the location of the fire alarm
boxes. Located near exits, the fire alarm boxes invite trouble by pranksters. The activation of
these pull alarms force the school to evacuate and require the response of the West St. Paul
Fire Department (daytime) and the Mendota Heights Fire Depaztment. Sibley High School
wishes to resolve this constant problem by removing the fire alarm pull stations that are easily
accessible to the student body.
ffiSTORY:
When this building was constructed fire codes required manual fire alarm pull boxes by
every exit. When this building was constructed very little fire protection was available.
Thi.ngs have changed. Sibley High 5chool is now protected by an automatic sprinkler system
and a corridor smoke detection system. The presence of fire or the presence of smoke will
trigger automatic alarms to an off-site monitoring station that will quickly notify the Fire
Department. With a state of the art fire suppression system, the requirement for manual pull
alarms for student use is redundant.
An updated Fire Code, soon to be adopted by the State of Minnesota, will not require
manual pull alarms at exits in a buildi.ng that has automatic fire sprinklers and/or a corridor
smoke detection system. Sibley High School has both of these systems.
RECOlVIlVIENDATION:
Since many fire-fighter injuries and deaths occur when answering alarms, classes are
disrupted by the false alarms, and since there is a tendency to treat repetitive alarms in a ho-
hum manner, it is the recommendation of the Fire Chief and the Fire Mazshal to endorse the
request by Sibley High School to remove select manual fire alarm pull boxes in problem areas.
This will still leave as many as 20 to 25 manual pull alarms in strategic areas of the buildi.ng
for the use of teachers, custodians and other staff, in the case of an emergency.
ACTION REQUIRED:
If Council concurs with the recommendation, they should pass a motion passing
Resolution No. 97- , A RE50LUTION APPROVING T� REMOVAL OF MANUAL
PULL STATIONS AT HENRY SIBLEY HIGH SCHOOL. �
City of Mendota. Heights
Dakota County, Minnesota
RESOLUTION NO. 97-
RESOLUTION APPROVING THE REMOVAL OF MANUAL PULL STATIONS
AT HENRY SIBLEY ffiGH SCHOOL
WHEREAS, Henry 5ibley High School has petitioned the City for the removal of pull
stations at Henry Sibley High School; and
WHEREAS, the Fire Marshal and Fire Chief recommend approval of their petition;
and
WHEREAS, Henry Sibley High School has a fully automated fire sprinkler and a
comdor smoke detection systems; and
WHEREAS, numerous false alarms to Henry Sibley High School have been reported
as a result of these pull stations.
NOW THEREFORE IT IS HEREBY RESOLVED, by the City Council of the City
of Mendota Heights that manual pull stations be removed at locations approved by the Fire
Marshal.
Adopted by the City Council of the City of Mendota Heights this 15th day of April, 1997.
���5 ��l � CITY COUNCIL
�� CITY OF MENDOTA HIIGI3TS
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� ,r-e,c.o "'r "`�� g (�- �' ` ° �' B Charles E. Mertensotto, Mayor
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ATTEST:
Kathleen M. Swanson
City Clerk
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Apri12, 1997
INDEPENDENT SCHOOL DISTRICT 197
City Council
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, IvIN. 55118
Dear Council Members,
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S '� APR 111997
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BUILDINGS AND GROUNDS
John W. Doth - Supervisor
Harold H. Brunotte - Assistant Supervisor
Office - 681-2378 Fax - 681-2329
Henry Sibley High School is a secondary education facility located at 1897 Delaware Ave. in
Mendota Heights. The population consists of approximately 1600 students, staff and faculty. The
building is a concrete structure of appro:cimately 320,000 gross squaze feet.
With a population of adolescents, there are numerous incidents involvin� the false activation of
the building wide fire alarm system, forcing the evacuation of the building and requiring the local
Fire Department to respond. Investigations have substantiated the fact, that the majority of these
activation's have occurred utilizing alarm pull stations. The anonymity of the prankster is easily
maintained due to the large number of these pull stations being located in isolated areas and
where large numbers of students conareaate.
The Uniform Fire Code, 1007.2.4.1, allows an exception to the manual fire alarm system
requirement. This exception requires an approved, supervised fire sprinkler system having a local
alann and manual pull stations in the main office and custodial azea only.
Henry Sibley Hi;h School is provided with a building wide, approved and supervised fire
suppression system that sounds a local alarm when activated. The sophisticated and monitored
fire alarm system includes, strategically placed smoke and heat detectors throu;hout the building
that activate the local alarm also. Henry Sibley High School is requestinQ the removal of specific
manual pull stations, to prevent the false activation of the alarm system.
Henry Sibley High School has been in contact with the local Fire Marshal, Mr. Paul Kaiser, and
has his support in this request. Additionally, the Mendota Heights Fire Chief, Mr. John Maczko
has endorsed this request. Mr. Kaiser has inspected the facility with Mr. John Doth, Supervisor
of Buildin; and Grounds, for Independent School District 197. The inspection resulted in a
selection of pull stations most apt to be falsely activated.
DISTRICT �FFICES • 1897 DEr.�.waxE AvErruE • NIENDOTa HEIGHTS, MIiVNESOTA • 5a118
(612) 681-2300 FAX (612) 681-9102 TDD (612) 452-153?
SERVIYG EAGAN, IYVER GROVE HEIGHTS, LILYD�LE, MENDOTA, D'IE:IDOT� HEIGHTS, SUNFISH LAKE, AYD WEST ST. P�[:L
Should these pull stations be removed, there would still remain approximately 20 - 25 pull
stations in the following areas: main office, guidance office, media resource areas, dock areas,
custodial areas and 4`� floor boiler and equipment room. The pull stations remaining, exceed the
minimum requirements of the Uniform Fire Code exception. The safety and protection of
building occupants and visitors will not be jeopardized in any way, due to the removal of these
devices.
Henry Sibley High School requests the endorsement of this proposal by the City Council.
Minnesota Statute 299F.011, Subd. 5, requires the local governing body to endorse, deny or
otherwise modify the variance request, prior to submitting to the Fire Mazshal's Code Advisory
Panel for action.
cc: Lois Rockney - Asst. Superintendent, ISD #197
John Longtin - Principal, Henry Sibley High School
Paul Kaiser - Fire Marshal, Mendota Heights
John Maczko - Fire Chief, Mendota Hei�hts
John Ehret - Acting Fire Chief, West St. Paul
�
MN STATE FIRE MARSHAL Fax:612-215-0525 Feb 12 '97 15:33 P.02
S"i'A±� �R6 MARSHAi, DIViSiON • �t`���
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ucr� �oo-�a. rowH snwa�
sx a�tn,. MN ss,o� s,ss �„�a •
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�fl:aszrxsa•z�oa STATE QF Mi!►INE50TA
OEFARTMEi�tT t}F FUBLiC SAFEiX
. Il�1ST�tUCT10NS
�ire Codc V�ria:tte RequQsts
T�esz proc�ttures are ta be fallowed whon zequesting a variance frc�uz specific rcguirements
of Lhe Mi.nnesoca Unifo,r� Ficc Codc. Tho pzoc�edurc is est�ablisYied nnder Mi�.nesota Statutc
299F Oi I, Subd 5. � -
Wlicn R.equesting a Variance, thc foIlowiag basic requixements must be met "I"he requesting
party must show that: '
A. Ti�c�c is substaaw�i complia�ce with th� provisioas af the fue code.
B. Thc saf�tp of thc pubizc and buiidizzg �ccupants wzll aot be �etip�rdi�d.
G i.)'ndc�c hatdshig wzll resuit to the rcquesting partY anless the variazzce is granted.
Tfie fvllowin� stevs must be taken to a��I�r for a wariance:
l. Sc�bmit a Icrter to thc Iocai goveruing body reqnesung a vaiiauce to the ordcr issued
by the state or loeal fire inspectar. (The Iocal governing body would be the city
council, county board, bc3ard of supczv�sors, board of appcals or tQwzz board in the azea
where �dze ordess were i�sued)_
� specifzc in yoctr �uest, stating how you meec the r�quiremeats oudined in itezns
A, B and C ai�ave.
The local goveming body may m.ovc ta cndorse the va,ciance, den or modi ' the
variance, or defer t�e macter to rhe Statc Fzre Marshai.
In the eveni that tttere is any question or dclay in obtainiug action from t%e Iocai
goveming body, please contact the inspeccor who originally issued the orders.
RL-MEMBE� it is u� to YC7U to �resent y�ur case to the Ioea( govern�in.g body.
2, Submit'the foilowing items as a gacka�c directIy fa the $tate Fire Marshal in St. Paul
(address l�stcd in abc►ve left hand comer).
-Ov�R-
AN EGUAt OP�O�+ UNiTY E�PLtiYER
MN STATE FIRE MARSHAL Fax:612-215-0525 Feb 12 '9? 15:34 P.03
. , ;
a A notarized or ccrtificd copy of the Ioc�t govunin$ body's acdo�
b. A variance iaquest form Ietter {copy atiacItcd)
� c. A Iertcr cacplaining haw ycn�r rcquest mrxss the z�cc�uir�menrs aut.tiaa3 i� A, B,
and C listed abavc_ � '
d. Supplementat informa.tion, such as #�oor plans. diagruns, coatractoz� bzds or
est'smatcs, and ghotagraghs are eucc>uragcd as they assist in miaking a
detennination relaimg w your requcst . ,
3. ilgau receipt o� fhe �sacic.age, wc will scnd you wriiten confinwation af rcceigc aad
assign a vaziance number to your zequesL The assagned nnmbcr shottld b� included
an all �uturc correspaudence reiati.ug to the pmposed vaziance.
Qnce ztsms l, Z, and 3�ava been compleicd, wc will place yaur rcquest on the F"uz Marshal's
Cvde Advisory Panel agenda for i�zeir consicicration. Ttie Pancl may soi�cit camzzzenis and
infosmation from the involved ins�tor, the party requcsting the vazianc.c, and/ar tlie local �'ue
Chief. Afrer a thorough evaivatian of the issne, a rccomm�adatioA will be �zzade to thc State
Fire Marshal.
The Statc F'u�c Nlarshal will issue.a decision-approving, ms�difying, or rejecting ih� variance.
Approval of the variauce b�y thc Stafe Fire i�2arsiiai meaus variance is alivwat and no fuzther
action is needed. if tke requcst is not grauted, any person aggrieved b�� a decision m.�de by
the �ire Marshal, under this subdivision, may proceed before tine �re Marshal as with a
eontesced ease in accordance with ihe Admiaistrativa Procedure Act
You wiii bc noiified in writing witi�zn c�n {10} working days afcer [he Fire Mars�al has made
hislher decision.
f_variance. £
(1/95)
Paae Z
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MN STATE FIRE MARSHAL Fax:612-215-0525
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STA7� FiAE MARSHAL DIVISION
�ii CEOMR STftEE'T
5t7CCE t00��t�t,TOWN SQUARE
ST. PAUL. MN 55941.2156
PHONE: 6122 7 5-05 00
TDD_ Si7f246-2T00
Feb 12 '97 15:34 P.O�t
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STAiE OF MiNNESOTA
p�PARTMElVT �F pUBUC SAFETY
v.A,RI1�.�TCE RE{��7�,5'�`
D��: APril 2, 1997
Dear Sir. •
Please accepc this application for a variance in the �ollowiag cuat�:ex:
I. Complete a��ss of groperty: .
Henry Sibley High School
1897 Delaware Ave.�
Mendota Heights, MN. 55118
2. Datc of order. N�A 3. F�Ie Na. (if kuown) N/A
4_ Ff�� �IISjJCCEflI ISSi1iIt�; 4idGS5: N/A
F�
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Item/violatioi� numbex(s): N/A '
Dcscription of violatioalitemldeficency:Request exception to Una,form
Fire Code — Subp, I4. Sec. 1007.2.4.1
7. Name, address, and telephone number of person requesting variaace:
John W. Dath •
1897 Delawaxe Ave.
Me�dota. Heit�'hts � MN. 55118
tele�hone
$_ Signature of person requescing vari
�
Piease attacii a camplete statement exglainiu i zris A, B, and C frorn gage one of
instructioas. Supplemental items such as flao lans, contraceor bids or photagrapb.s are
encaura�cd.
f:variance
(1/12/96) �
At+S EQUAI O�p�R1`l!PltTY EMPLbYER
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January 23, 1997
Mr. Paul Kaiser
Fire Mazshal
INDEPENDEI�TT ►�CHOOL DISTRICT 19if
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN. 55118
Deaz Paul,
BUILDINGS AND GROUNL
John W. Doth - Sup� _c
Hazold H. Brunotte - Assistant Superviso
O�ce - 681-2378 Fax - 681-232
As you aze well awaze, here at Henry Sibley High School there have been numerous false alarms
due to pranksters activating pull stations.
Henry Sibley High School is monitored by a sophisticated fire alarm system and is protected by
automatic sprinklers throughout the building. With this kind of protection, the school district
would like to remove as many pull stations within the building as allowed. By removing the pull
stations in azeas of high vandalism, we hope to reduce or eliminate as many false alarms as
possible.
I would like to schedule a time when we can discuss this request. During this meeting we can
walk the building and see if there are any pull stations you feel should remain. Please contact me
at 681-2379 with a schedule date.
cc: Lois Rockney
DISTRICT �FFICES • 1897 DEr�awax� AvExuE � MENDOTA HEIGIiTS, MINNESOTA � �J511
(612) 681-2300 FAX (612) 681-9102 TDD (612) 452-1537
SERVING EAGAN, INVER GROVE HEIGHTS, LILYDALE, MENDOTA, MEYDOTA HEIGHTS, SUNFISH LAKE, AND WEST ST. PAL
.- ` �
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, February 10, 1997
Mr. Robert =mhol.te
State Fire Marshal Division
157&8 Co. Rd.160
Cold Spring, NIlV' 56320
RE : Removal of certain ma.nual pull alarnis at
Sibley High School.-Mendota Heigh�sjMN.
Dear Bob,
There have been m�a.�.y false alarms due to prank�ters acti���.�.ing
manua2 puil stations at Sibly High School. Because of this problem
we are requesting the approval to remove certain manual pull boxe�
at this high school. The manual pull alarms that would be removed.
are tho�e �hat have been accessible to �he students. With the
r�*noval of �hese• pulls there would still be 20 ta 24 manual pull
statians �available ta the staff and maintenance personne3 for
emergency use. These remaining manual pulls would be located on all
leve3,s of the building,i.e. the principals office, custodial
offices, library, guidance center, 4th floor main�enance,etc.
Sibley High School is a 4 story 100,000 square foot building
of fire-resistive construction (type 2). The 4th level houses the
heating and air conditioning equipment. There are 1425 �tudents and
l45 faculty. The building has a�upervised automatic fire
suppressa.on system throughout and a complete corridar smoke
detection system that i� al�o supervised. Response to fire alarms
is b� the Mendo�a Heigh�s Fire Department and daytime response by
the West St. Paul Fire Department.
The removal o£ certain manual pulls is reques�ed by John
Doth, Building and Ground Supervisor tor School District 197 and
has �he approval o� Mendota Heights Fire Chief John Maczko and
my�e? f:a�o wii 1 su����is� �he re.�:�val af the exis�ing pulls
and installa�ion af manual puils in select areas.
I respectfull� request the Fire Code Advisory Panel consider
and approve �his requesG.
i rely,,� r
u�S N��i�'r..�' ��e�
�_�Pau Raiser, Fire Marshal
CC: Johr� Doth and Lais Rackney-ISD # 197
Fire Cha,ef John Maczko
William Reintjes-Deputy State Fire Ma.rshal.
Fire Marshal Jahn Ehert- West ST. Paul
Kevin Batchelder-Mendota Heights Administrator
1101 Victoria Curve • Mendota Heights, MN • 55118 {612) 452-1850 • FAX 452-8940
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CITY QF 1t�.NDOTA HEIGI3TS
�� •
April ll, 1997
TO: Mayor and City Council
FROM: Kevia Batchelder, City A' s ar and
James E. Danielson, Public i�arks Directar
SUBJ7ECT: McNeill Property Acquisitian
li�tt�r +r,��_ �Ti.i
The purpose of this memo is to autline the three areas af consideration for the McNeill
Site acquisition by City Council. They are:
1. Consideration of Barr Engineering's proposal to devel.op the Implementation
Plan for cleaning up the McNeill site. '
2. Considera.tion of City Attorney's praposal to handle the legal wark for
acquisiti.an of the McNeill site.
3. Considexation of Dakota Caunty HRA's progosal to provide professional
services for relocation activities necessary with public purchase of the McNeill
SI��.
In order to meet tight ti.me frames for the acquisition of the McNeill site, ta ariange for
and conduct cleanup acti�ities and to prepare the site for use by the City in the Spring of 1998,
key decisions abaut acquisition are necessary this evening.
At the Apri1 lst meeting, Mr. Ken Haberman, of Barr Engineeri.ng, presented his
report on the environmental investigatians of the McNeill site. Council approved his report
and authorized its submissian to the MPCA. Since that meeting, Ken and 7im Danielson have
met with the MPCA and submitted the report for MPCA's review. The City Council also
considered proceeding with the acquisitian of the McNezll site and directed staff ta investigate
all acquisition options with Dakota County HRA.
Barr Engineering was askeci to prepare a proposal to provide the pxofessional services
required for the next phase of the environmentat program - Task Four - Tmplementation Flan
(Please see attached Report from Barr Engi.neering - Praperiy Clean Up Implementation Plan.)
Mr. Haberman will be at the meeting ta discuss their pmposal with City Council.
�>
Legal Assistance with Acquisition
An appraisal of the property is currently being prepared by Mr. Blake Davis and will
be available on or before May lst. The City needs to begin immediately with the legal steps
for acquisition of this property if this project is to proceed in a timely fashion. In this respect,
we have asked Tom Hart to prepare a proposal and to outline the legal services that aze
necessary to assist the City in acquiri.ng the property. (Please see attached proposal from Tom
Hart dated April ll, 1997.)
This proposal includes the preparation of an owners and encumbrances search, to be
completed prior to the completion of the appraisal work currenfly being prepared by Mr. Blake
Davis. This proposal assumes that there would be an attempt to enter into a negotiated
agreement for the purchase of the property. It also assumes that the City would initiate
condemnation actions contemporaneously in order to avoid a delay should the negotiated
agreement fail, or become drawn out.
The City Attorney's estimated fee of $5,000-7,500 is consistent with fees that would be
required if the Dakota County HRA handled the process for the City. Dakota County HRA
would use private attorneys. The Dakota County HRA has informed Staff that they can only
represent the City in acquisitions that involve low income housing or redevelopment projects,
and that in this case, the City may be better off working directly with their own attorneys.
Professional Services for Relocation Requirements
Because this is a public acquisition of an occupied parcel, the Uniform Relocation
Assistance Act must be followed. The Dakota County HRA has relocation specialists with the
trained expertise to handle this obligation for the City. They have forwazded a draft agreement
to the City of Mendota Heights under which they would provide these professional services at
a cost not to exceed $1,000. (Please see attached draft agreement). This agreement covers
only the costs of administration of relacation, not the actual relocation expenses.
�nding
All costs associated with the acquisition, relocation and clean up of the McNeill site are
proposed to be funded from the Tax Increment District, which has identified this pazcel for
redevelopment. The City has already expended $12, 000 for the environmental review and
authorized the expenditure of $1, 800 for MPCA review and permits for clean up work. The
implementation plan, legal assistance and relocation as described above are estimated to be an
additional $21,1(}0. Future expenses will be necessary for MPCA reviews, appraisal work,
clean up costs, acquisition of the site, and relacation costs.
r�
ACTION REOUIItED
Review Barr Engineering's proposal for the Implementation Plan (Task 4). Discuss the
legal and relocation professional services proposals. If the Council desires to praceed with the
McNeill acquisition they should pass the following motions: ��•
1. A motion to authorize Barr Engineeri.ng to prepare the Implementation Plan and
provide professional services for the project management of the clean up in an
amount not to exceed $12,600.
2. Authorize the City attorney to begin acquisition proceedings, as proposed in
their Apri110, 19971etter.
3. Authorize the Mayor to execute an agreement with the Dakota County fIltA to
provide professional services for Relocation Activities for an amount not to
exceed $1,000.
� FROM WINTH80P ��WEINSTINE
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(FAI1 4. 11' 97 12:22/ST. 12:21/N0. 4260646722 P 2
WINTHROP S• �EINSTII�IE
A tROFE5510NAL ASSOCIA7JON
(612) 290-8481
Aaarxeys and i,aunselcrs at law
3200 Minnesota Warld lrade Center
30 East Sc�cnth Strcct
$HIIIf pH11L M1IlIIG56L8 5$101
Telephone (612) 290•8480
Faz(6121292-9347
Mr. Kevin Batchelder
City Administrator
City of Mendota Heights
110i Victo�ia G�rve
Mendota Heights, M'innesota 5511 S
3000 Dain Bocworth Flard
GO South Sizth Strttt
Minneapolis, Mlnnesota 55402
'iticphpnt (612) 3C7-0700
Fax {6121347-Q600
hart�.`v't�}rt°P.�n
April 11, 1997
Re: Potential Condemnarion of McNeilI Property
Dear Kevin:
TAULK rLAALWAADT
�uue mcr�r s«��,
KAfSTM PF.TF.RSON LcA7tF
fATAIfS W. WF.BF.t
c�wc n, a�xar
JAMk'S N: U12AKING
THEIIEiE M. MAR�O
MEL654 n. ARNDT
SUWfNE M. SPELIwCY
C}1AlStOP}iER W. MADEL
'IRErOR V. GUNDEIISON
�LJ1� L IIOSE]Pi}IAL
J2FPRBY L I�Q�BC
�otw c. xo�rex
nsnrn�ws soos
nFFarr w. ar.o�ceco
aHpRp�,t. HAGEM�W
Reyly m
St. Pa�l
AKOREW D. rIJGH
NANCY L MOERSCH
OETM GERSTEIN TIMM
aUpREY L. S�MSLO
BkNlNMSN R MULUHY
SEhtt f.ICEARNEY
ruue ti sn�R�
L.aVlA A. TFFhFF.t
CRnIG S. KRUMM�tt
crie5� �. uYLox
30NN D. �NJ Ac xoRTst At
DAVID �1. HOPPER
asctw�w euac
LERI L E�RNET
�SEPti C FIIEDHBRG
DAlt�L w. HMDt'
01 Con[r!
You have asked our office to provide a proposal for initiating and handling condemnation of the
McNeiIl property Iocated on West Perron Road in Mendota Heights. Because of the necessity of
cleani.ng up any existi.ng condemnation on the properiy in calendar year 1997, we may elect to
utilize the "quick take" condemnation process under applicable Mnnesota Statutes. It is our
understanding that we will negotiate on behalf of the City with Walter Zuk (or other. appropriate
parties) with res-pect Lv the potential voluntary transfer of the subject property to the City but that,
in order to avoid delay, we would be contemporaneously initiating a condemnation action.
Certainly, the most efficient and cost e�ective means for acquiring the subject property would be
through a negotiated purchase.
Assuming that the City elects to proceed with a condemnation action, we will first need to identify
a1l "owners" of the subject property. In this instance, this issue is somewhat uncertain, since we
believe that titIe to the subject property is vested in John McNeill, who is long deceased.
Apparendy, his estate was never probated, we are not aware of any Last Will and Testament, and
no personal representatives have ever been appointed. Ii'is brother, Cr�orge McNeill, is in partial
occupancy on the subject property and, we understand, has �iven Power of Attorney to Mr_ Zuk.
Mr. Zuk's authority, however, is to act on behalf of George McNeill, rather than the heirs of John
McNeill_ Certainly, we would have to identify all common law heirs of John McNeill and, in all
likelihood, name them as defendants in the condemnation action. Onee the identity of ali
"owners" has been estabiished, we wouid file the condemnation petition on behalf of the City and
FROM WINT�IH4P �. WEINSTINE
�
Mr. Kevin Satchelder
April 11, � 9s�
Page 2
(FAI1 4. 11' 97 12:23/ST. 12:21/N0. 4260646722 P 3
scrve a Natice of Hearing on the subject petition upon all owners. In order ta sustain its burden
of pro�� the City must convince the court that the taking is "necessary to further a public
purpose", although, in most instanc�s, doing so presents little problem. Obviously, if the owners
present objections to ihe taking, we may need to litigate the issue of whether a public purpose
exists. As we discussed yesterday, a contested condemnatian may not only take longer, but also
will certainly involve greatcr costs, than an uncontested condemnation.
If we elect to proceed under the "quick take" statute, the court will grant the petition and appoint
a panel of commissioners for the purpose of detenr►ining the value of the groperry taken. If
necessary, the court will also order a transfer of title and possession of the property to the City
upon a date at least ninety (90) days atter the initial notice of intent to take possession, Generally,
issuance of such an order transferring possession tequires the City to pay the am�unt offered by
the City to the owner prior to taking possession, or, in certain cases, to deposit such amount with
the court.
Assuming that possession is transferred to the City, the balance of the condemnation proceeding
will be focused on deternuning the value of the property taken. The Commissioners will hold a
hearing providing an opportunity for all interested parties to present evidence as to the value of
the property taken. We understand that there is some question whether there are business
ogerations on the property. We will review whether right to payment of any "relocation benefrts"
is 3ikely to be asserted by any residential or business occupants of the subject property. Certairily,
whether any such relocation benefits need to be paid may be a contested issue in this action.
Once evidence has been heard and the hearing closed, the Commissioners generally have nisiety
(9d) days to which to file their Commissioners' award with the District Court. Each of the parties
then has the right to appeal such award to the District Court where the matter is tried either
before a judge or a jury.
Obviously, it is difficult to give the Cily any "hard" cost estimates, since we do not know at this
time either the identity or number of the owners or the difficvlty with which we will have serving
process on the oumers. We also do not know whether any of the occnpants or owners will assert
claims for relocation benefits or otherwise oppose our condemnation petition. Assuming,
howeve�, that the petition is uncontested, we would expect that a reasonable range of attorneys'
fees wouid be $5,000-$7,500, These fees would, of course, be in addition to any out of p�cket
costs incurred in connection with the petition. These out of pocket costs would include the cost
of appraisal of the property, title insurance and other titie work, court filing fees, costs of serving
process and Commissioner fees. We wovld not expect the aggregate of these out of pocket costs
to exceed 54,000, although again this is pvrely an estimate.
Assuming that the City wishes us to proceed with this matter, I would suggest that we meet as
soon as possible to go over the entire City file on the McNeill property so we may determine any
issues that should be addressed in the petitifln and initiate our efForts to identify ali owners.
FROM WI NTI�AOP 8� WE I NST I NE
- Mr. Kevin Batchelder
April l l•, i 997
Page 3
(FRI1 4. 11' 97 12:23/ST, 12:21/N0, 4260646722 P 4
As always, we at Winthrop & Weinstine very much look forwazd to working with you u�
conne�tion with this matter.
Please don't hesitate to call should you have any questions
Very tnily yours,
�UINTHROP &
� B �=
T�I:
M_ Hait
aoTiso-1
P.A
APR-09-97 WED 02;41 PM DRKOTA COUNTY HRA FAX N0, 6124238180 P 02
. �
DRA�'T'
AGI2EEhh�E.N'T
TBZS AGREEMENT, entered into this day of , I99�, by and between the
City of Mendota Heights (hereinafter referred to as the "City"} and the Dakota County Housin�
& R.edeveiopment Authority {here�naf'ter referred to as the "Contracto�'}
WF,tEREAS, the City is andertaking a proJect involving the acquisition ofs par�eI of reai
properiy and subsequent reIocation of the occupants thereof, and
'WHEREAS, the Gity desires io obtain professional services tt� assist it in carrying ovt the
relocation activity in accordance with applicable State and Federai la�vrs; and
�REAS, the Contractor has qualified personnel available to provide these services:
N4''�', T�REFQRE, the parties do mutuaily a;ree as folIows:
T. Contract Terms:
A.
The Cc�ntractor listed is an independent cqntractor and not an employe� of th�
City.
The Contractor acknowiedges that the City does not carry insurance an 6ehalf af
the Cantractor. The Coniractar must provzde proof of Iiabzlity insurance,
C. The Contractor will provide its own medical insurance and Long Term Disability
insurance. Zhe �ontractor wili prt�vide wt�rkers' ct�mpensation for its emp�oyees �
in accordance with state taw.
�
E.
Nc+ benefits will be provided to the C�ntractor and no reimbursements will be
made £or eacpenses incui7•ecl by the Gon�ractar ar its employees, ather than as
specified herein.
Payments will be made for sezvices pro�rided as described in Sectian TIY.
A. Compensation ancl $. Method ofPavment below.
F. '�his contract may be terminated at any time by a faurteen day written notice %y
either the City of the Gontractor. Payments for services reneiereci bux not yet
invoiced would be made as af the termination date..
TI. Scope af Work
A. Relocati�n Services This shall consist of services to accomplish the relocation of
owncr occupants and/or tenants of acquiret3 �roperty in accordance with State and
Fedcra.i laws.
� APR-09-97 WED102�42 PM DAKOTR COUNTY HRA FAX N0, 6124238180 P,03
r
AW
These services shaIl include:
1) Preparation and delivery of aIl necessary notices and information ta
be provided to persons to be relocated.
2) Interviews with persons to be relocated to obtain and disseminate
necessa.ry informarion for completion of the reIocation.
3) Research, identification, and inspection of comparable replacement
housing for persons to be relocated.
4) Advising and assistinJ persons to be relocated in Iocating and
selecting replacement housin�.
5) Determination of the amount of and preparation of claims for
relocation benefits, incIuding repl�cement housing benefits, mc�ving
aIlowances, and incidentaI expense reimbursement for person� to be
reIocated, and recommendations to the City re�arding payrnent of
these benefits.
6) Preparation and maintenance of necessary documentation re4arding
each relocation ctaim processed.
B. Standards The standai•ds to be followed in carrying out the acquisition and
relocation services outlined above shall be those set forth in 49 CFR Part 2�, the
Uniform Relocation Assistance and Real Property Acquisition Regulations for
Federally Assisted Programs (the Uniform Act), Hi1D IIandbook 1378 and relat�d
Notices, and Mnnesota Statutes Chapter 117.50 - 117.5,5.
C. Time of Performance The services of the Contractor are to commence on
. 1997and shall be undertaken and completed in such sequence as to
assure their expeditious completion to accomplish the purpose of. this contract.
The cantract shall terminate on , 1997. Extension. of th.e time
o:f performance may be made upon �vritten agreement af both parties,
Tu. Cost of Services
A. Compensation. Compensation shalI be based on an hourly rate of Forty and No
One �-Inndreds ($40.00) Dol}ars per Hour, plvs reimbursement for mileage driven
in carrying out the services at a rate of $.315 per mile driven. Total compcnsation
paid to the Contractor under this Agreerrient shall not exceed One Thousand
Dallars {$1000.00)
B. �,Vlethod of Pavment. It is expressty understood and a�re�d that in no event will
the total compensation and reimbursement, if any, to be paid hereunder exceed the
maxiinum sum of $1,000.00 for aIt of the services required. The City will make
payments to the Contracto.r rio more frequently ttian once monthly based on
invoices receivad and serviczs perfarmed; authorized payments will be •
made within 30 days of receipt o£invoice.
APR-q9-97 WED 02:42 P� DAKOTA GQUNTY HRA FAX K0, 6124238180 r.u4
C. Qther Costs, The City shalt pay directly the costs o#'any c�ther �rofessional
services deemed necessary by both garties t�a this agreement ta accomplish the
sct�pe of services described herein. Such costs mz�ht inciude, but nat be limite� to,
appraisai fees, Iegal fees, survey fees, cc�sts of titl+e opini�ns, and closing ccsts,
�N WITNESS'WHEREQF, the City anci the Ct�ntractor have exec�ted this Agreement as oithe
dat� first above written. '
City of Mendota �Teights
$y:
Dal;ota Caunty Hausing and
Kedevelopment Authority
By;�.
Mark S. Uifers
Its: Its: Executive Director ___.
APR-Og-97 WED 02:43 PM DAKOTA COU�TY HRA FAX N0. 612423818Q Y 0�
ESTIMA'T�D RELQCATIOiY TIME TABLE
MCNEIYIL PROPERTX - MENDOTA HEZGHTS, MN
Month M�nth Month Moath
1 2 3 4
Prepaze and send general r-----)
iaf�rmatian to tenant �
regazding project.
Meet with tenant to �----�
deternune relocation needs
Identi�y comparable �__-__---j
replacement units.
Prov�de notice o.f �-----j
elzgibiliry for relocation �
assistance. Provide �
campazable replacement
units.
Issue 90 day notice* J-------------------------------____�
Inspect reglacement uni� �-------j
PrOCBSS ieji�catiOY1/mOvia,�
claims
* 90 da.y notice may not be issued before tenant is issued a Notice af Eligibility far
reloeation �ssistancc. The 90 day notiec shc�uid be issued. at time of "Init�ation of
Negotiations". The `initiation of negoriations" means the following:
1. if the properry does not qu�aii:fy as a"arm's lcngth" transaction or if the property is
acquired tt�rrough the power of eminent domain, the initiation af negotiations is the
date in which the uutiai written offex af just compensation is delivered to the
pzoperty owner.
2. Tf the property is acquired through an "arm's length" tramsaction, the initiation of
negotiations is the date of esecution of the contract bindang thc seller aud
purchaser to th� conveyaace.
.. n ,. ...y. .:. ..f' .� : •' . ( .
o-
'3 .. _ ,:.,,� a-. ,i'; . v ,, � � .�,...� ,. H��:.', u iv,�. .,n;:. � ' ,. ,a'. �, ..� a �. � :�.9. rtj �, C r . �e �. .'t .12 .
��
Engineering Company
April 10, 1997
Mr. Jim Danielson
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118
8300 Norman Center Drive 555 West 27th Street
Minneapolis, MN 55437-1026 Hibbing, MN 55746
Phone: (612J 832-2600 Phona: (218J 262-3465
Fax: (612) 832-2601 Fax: (218J 262-3460
Re: Property Cleanup Implementation Plan—Proposal
McNeill Property, 1455 Perron Road, Mendota Heights
Dear Mr. Danielson:
202 West Superior Street
Duluth, MN 55802
Phone: (218) 727-5218
Far: (218) 727-6450
, Thank you for the continued opportunity to provide assistance in planning the cleanup of the above-
referenced property. Our March 1997 Phase I Site AssessmentNoluntary Response Action Plan
, report identified the presence of regulated materials (e.g., aboveground petroleum tanks (AST);
� partially full chemical, gasoline, and oil containers; car batteries; appliances), nonregulated
, materials (tree trunks, junked vehicles, old trucks, rubber tires, scrap metal, electrical and
� construction equipment), a residential drinking water well, and a septic tank at the property. As it
is the City of Mendota Heights' (City's) intent to use the property to store street sweepings, the
report recommended, among other things, that the well and septic tank/drainfield be properly
abandoned and that the chemicals, materials, and garbage be removed from the property. The
Voluntary Response Action Plan (VRAP) described the tasks necessary to prepare the property for
storage of street sweepings. Those tasks are shown on the VRAP schedule on Figure 1. This
t proposal describes the scope of work and estimated costs associated with Task 4 of the VRAP:
developing an Implementation Plan for clearing the property and abandoning the well and septic
tank/drainfield.
Scope
Given the large quantities and wide variety of materials present at the property, the VRAP
recommended that an Implementation Plan (IP) describing how, by whom, and when materials
would be removed from the property be developed. The IP would be developed by contacting the
, following programs or contractors to arrange property visits and obtain cost esti.mates and
, scheduling information: oil recycling contractors; Dakota County or water well contractor;
hazardous waste contractors, in conjunction with ihe Dakota County Household Hazardous Waste
Program; and salvage or demolition contractors. As it is our understanding that the City would
like to contract directly with these contractors and have Barr Engineering Company (Barr) provide
coordination and contract management services, the scope of IP development for Barr consists of
the following tasks: arranging for AST products to be sampTed; preparing technical specifications
for inclusion in City contract documents; assisting in contractor selection, including visiting the
property with potential contractors and Dakota County and obtaining bids; and preparing an IP for
submittal to the Minnesota Pollution Control Agency (MPCA). Each of these tasks is described
below.
Mr. Jim Danieison
April 10, 1997
� Page 2
Sample Tank Liquids
Barr will hire an oil recycling vendor to obtain samples of the liquids present in the A,STs at the
property and accompany the vendor during sampling. One sample from each tank for each
potential oil recycling vendor to bid on the work will be obtained. Each bidder will provide disposal
costs based on these samples.
Prepare Contract Documents
Barr will prepare separate technical specifications and bid sheets for the following contractors and
activities:
• Water well contractor to properly abandon the on-site well.
Hazardous waste contractors, in conjunction with the Dakota County Household Hazardous
Waste Program, to prepare the property for staging wastes; collect, sort, classify, stage, and
consolidate regulated waste streams (petroleum and nonpetroleum); provide equipment
(such as a backhoe) to facilitate collection and sorting; scrape and properly stockpile or
containerize grossly contanunated surface soil potentially encountered during cleanup
operations; sample and characterize waste streams for disposal; fill out necessary waste
stream profiles and obtain waste approvals from disposal vendors; and arrange for the
transport and proper disposal of regulated materials from the property.
• Salvage or demolition contractors to inventory and manage removal of tires, vehicles, scrap
metal, garbage, trailers, buildings, equipment, etc., burn or remove tree stumps from the
property, and transport ash, unburned stumps, general refuse, and demolition rubble to a
Subtitle D nonhazardous waste landfill or demolition landfill as appropriate.
Using the Cit�s standazd agreement with and insurance requirements of its subcontractors, Barr
will assemble and prepare copies of the contract documents for review by the City and subsequent
distribution to potential contractors. The contract documents will specify that all materials be
removed from the property by October 1, 1997.
Select Contractors
Barr understands that the bidding process must be public. As such, Barr will assist the City in
advertising for and obtaining bids from potential contractors. Barr will also arrange and attend an
on-site pre-bid meeting with all potential contractors and Dakota County, and after the pre-bid
meeting, issue addenda as appropriate to clarify in the bidding documents Dakota County's role in
the cleanup. Barr will consult with and advise the City as to the technical qualifications of the
contractors and the acceptability of substitute materials, equipment, and methods proposed by the
contractors. Barr will attend the bid opening and assist the City in evaluating bids and in
assembling and awarding contracts.
Prepare Implementation Plan
Using the cost and scheduling infor.mation obtained from the contractors, an IP describing the
schedule and budget for implementing the work will be prepazed and submitted to the City for
review. After incorporating City comments, the entire IP, including contract documents, will be
submitted to the MPCA prior to implementation of the cleanup.
Mr. Jim Danielson
April 10, 1997
Page 3
Project Team
The project team will include the following individuals:
Jim Langseth, principal in charge, will be responsible for overall project management and work
authorization for Barr. Jim has 14 years of experience in environmental investigation and
remediation and 15 years of water resource management experience.
Ken Haberman, senior environmental scientist, will serve as technical regulatory expert. Ken will
be responsible for communications with the client and with the MPCA and Dakota County. He will
also review all submittals and take the lead in negotiations and communications with the MPCA
Ken has 17 years of egperience in the areas of environmental permitting, environmental review and
planning, and hazardous waste investigation and remediation. Until recently, he was responsible
for management and staff supervision of the MPCA's Voluntary Cleanup and Investigation
Program.
Karlene French, senior hydrogeologist, will serve as project manager and will be responsible for
preparing the IP, managing the team, and coordinating with the client. Karlene has 9 years of
experience in the areas of environmental site assessments and remedial investigations and has
coordinated several large field projects requiring contracting with more than one contractor.
Greg Patten, regulatory compliance specialist, will serve as a technical specialist for removal of
regulated and nonregulated materials from the property. Greg has 10 years of egperience in
conducting hazardous waste disposal and site remediation. Greg will prepare the technical
specifications for the work, attend and coordinate the on-site pre-bid meeting with potential
contractors, and assist with contractor selection and preparation of the IP.
Schedule
Assuming an Agreement between Barr and the City regarding this work can be negotiated by
April 30, 1997, the liquids in the ASTs can be sampled and the contract documents completed by
mid-May. As shown on Figure 1, contractor selection, including the pre-bid meeting on site, can be
completed by the end of May and the IP by the end of June.
Cost Estimate
The attached table summarizes estimated costs for completing the IP development tasks and for
project management and communications. The total estimated cost for this work is $12,600. We
propose to complete the work on a time-and-materials basis and will not invoice for more than
$12,600 without prior approval by the City.
The estimated costs are for work through submittal of the IP to the MPCA Costs associated with
project management include administrative activities and communications with the client to discuss
and plan the work. If necessary, meetings can be arranged at additional cost.
Detailed cost esti.mates for i.mplementing the cleanup will be included in the IP.
At the discretion of the City, Barr will either prepare a Consulting Services Agreement (Agreement)
for the work in this proposal for review by the City or review an agreement prepared by the City.
The Agreement will include this proposal as a work order describing the project scope, schedule,
and budget. Barr's prototype Agreement is attached for your consideration.
Mr. Jim Danielson
April 10, 1997
Page 4
Once again, thank you for the opportunity to provide assistance. Please call either me at 832-2648
or Karlene French at 832-2694 with any questions.
Sincerely,
.�i*�, v�.c�/6�%� —
Kenneth M. Haberman
KMH/tmn
Enclosure
2319404\48965-1
Cost Estimate
Task 4: Property Cieanup Implementation Plan
McNeill Property
Task Description Estimated Cost ($)
Sample Tank Liquids�'� $900
Prepare Contract Documents�2� $5,100
Select Contractors�3� $3,600
Prepare Implementation Plan $2,000
Project Management and Communications�4� $500
Total Estimated Cost $12,100
��� Assumes six hours on-site for one Barr staff representative and one oil recycling vendor
representative.
�2> Assumes City provides its standard agreement and insurance requirements for inclusion in the
contract documents. Also assumes two days of preparation for each of three technical specifications
and all duplication, binding, and distribution expenses. ,
�3� Assumes public bidding process. Also assumes one on-site pre-bid meeting with potential
contractors, one addendum to appropriate contract documents to clarify Dakota County's role in the
cleanup, attendance at a bid opening meeting, and four hours of consultation with the City in regard
to contractor selection.
�4� Assumes no additional meetings.
2319404\48965-1\TNIIV
P:2319404 Umeline.,._.
Figure 1
VOLUNTARY RESPONSE ACTION SCHEDULE
McNeill Property
April , May , June , July , August , September , October , November
MPCA Coordination
Task 1 Meeting with MPCA/Dakota County
Task 2 Submit Phase I/V RAP and VICNPIC Application
MPCA Review �
Property Cleanup
Task 3 Permits and Notifications
Obtain EPA ID Number
Obtain Demolition Permit
Obtain Bum Permit
Obtain Well Abandonment Permit
Task 4 Implementation Plan/Contracts
Sample Tank Products/Contracts
. Visit Property with Contractors/Obtain Bids
Choose Contractors
Prepare Implementation Plan
Submit Implementation Plan to MPCA
MPCA Review
Task 5 Well/Septic System Abandonment
Task 6 Regulated/Petroleum Materials Removal
• Prepare Site
Collect Regulated Materials
Transport/Dispose Materials
Task 7 Non-Regulated Materials Removal �
Remove Tires
Remove Vehicles and Scrap Metal
Remove Buildings
Burn Stumps
Remove Debris/Ash
. __ ..
Baseline Soil Quality Sampling and Analysis �� �� ' W��
Task 8 Baseline Soil Quality Sampling & Analysis (Optional)
Response Action Implementation Report to MPCA
Task 9 Submit Implementation Report to MPCA
� Submittal to MPCA
• Meeting
■ Date permit is required to meet schedule
June _, 1996
Professional Consufting Services Agreement �t3f'�C':��t�£t.`:.��i�3�it3f3.
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Professional Consulting Services Agreement=�{I(�i�k::{l�r�er�;�?�ti,�t��
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Table of Contents
Recitals............................................................................... 1
Agreement............................................................................ 1
Section 1: ServiceJScope ofWork ...................................................... 1
Section2: Term ..................................................................... 2
Section 3: Compensation ............................................................. 2
Section 4: Barr's Obligations ......................................................... 3
Section 5: Client's Obligations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Section 6: Termination .............................................................. 6
Section 7: Insurance ................................................................. 6
Section 8: Liability and Indemnification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7
Section 9: Ownership of Work Products ................................................ 9
Section 10: Confidentiality .......................................................... 10
Section 11: Force Ma,jeure ........................................................... 10
Section 12: Nondiscrimination ....................................................... 11
Section 13: Notices ............................................................:.... 11
Section14: Assignment ............................................................. 12
Section 15: Governing Law .......................................................... 12
Section 16: Miscellaneous ........................................................... 12
0001320\23674-1/TMN
1
June _, 1996
Professional Consulting Services Agreement=Yf�`�i�k:.�1��i.et``:�pii�ir�
��es ����f� y� �: �f'#e�
This Professional Consulting Services Agreement ("A�areement") is made as of the _ day of ,
199_, by and between Bazr Engineering Company, a Minnesota corporation ("Barr"), and
("Client").
Recitals
1. Client has a need for professional consulting services and desires to retain Barr to provide certain
professional consulting services, all subject to the terms and conditions contained in this
Agreement.
" 2. Barr is qualified to perform the desired professional consulting services and desires to provide
such services for Client, all subject to the terms and conditions contained in this Agreement.
Agreement
Im m�sideration of the foregoing and the mutual promises contained in this Agreement, the parties a��ree
as follows:
Section 1: Service/Sco{�e of Work
1.1 All professional services ("Services") provided by Barr under this Agreement shall be provided
pursuant to written work orders signed by Client and Barr detailing the specific project to be
completed and Services to be provided (each a"Work Order"). Work Orders may be in the form
of a proposal by Barr, countersigned by Client or in the form of a proposal by Client countersigned
by Barr. The Services described in any Work Order may be modified from time to time with the
mutual approval of Client and Barr. Such modi.fications shall be summarized in a modified Work
Order and shall include equitable modifications to any maximum compensation li.mits or
schedules applicable thereto.
0001320\23674-1lThiN 1 June _, 1996
1.2 Wiil�in ten (IO) days of Barr's rec�ipt af a CIient-initiated Wark {�rder, Bazz shall accept or reject,
in writing, such Work Order. Within ten (10} days of Client's receipt of a Barr-initiated Woxk
Order, Client shall ar.cept or 7ceject, in writing, such Work Order. If Barr accepts a Client-initiated
Work Clyder ar if Clisnt accepts a$arr-iniiiated Wark Order, $arr shall begin work u�der �ie
Work Order and this Agreament as of the date specifisd in the Work Order. If Barr xejscts a
Client-uutiated Work Order or if Client rejects a Barr-initiated Work Order, Barr shall have no
further liabiliiy with respect io ihat Work Order.
Seciion 2: Te�m
� This .A�*reement shall be in effect from the date of thzs .Agreement and shall coniinue for a period of a,�e
;(�:��ar thsreafier, unless earlier terminaied pursuant to Section 6, and pravided that ihis Agreement
� shall be auiomatically e�.tended for any period necessary to complete any project already begun under an
accepted Wark tirder. The bsginning and ending dates for any Serrices ia be performed pursuant to a
Work Qrder shall be sgecified in the Work Ordex, and such begin�ing and ending dates shall be subject
to the provisions af Section 6.
Section 3: Compensation
3.1 Client shall compensate Barr for Servicss and other charges, expenses, and disbursements
relating to the Work Qrder according to the Basis of Payment and Associated Raie Schedules in
effect when Services ass performed. Unless there are changes to ihe Services to be perfarmed
pu:rsuant to a Work Urder, the maximwm compensafaon paqable by Client for the Services to be
performed by Barr sha11 be as described isY the Work 4rder. The assumptions that form the basis
for i:his campensafaon limit ("Service Assu.mpiions"} s$all be described in ihe �Vork Qrder. Clieni
agrees and ac1�-iowledges that the ma�mum campensation limit shall be reviewed and ac�justed
as necessary to reflect any changes ihat may occur in any of the Service Assumptions.
3.2 Copies of the current Basis of Payment and .Associated Rate Schedules are attached hereto as
Aiiachment I. 'I`4ze Basis o£ Payraent and Assaciated Rate Schedules incIude $arr's standard
schedule offees and other charges, including reimbussabla expenses. $arr reserves ths right to
change the Basis of Payment and Associated Rate Schedules at any time. Ban shall notify Client
of rhanges in iha Basis af I'ayment and Assaciated Raie Schedules before such changes become
effective under this Agreement.
040i320123674-LTMPT � .jtllle .,_, 1$96
3.3 On approximately a monthly basis, Barr shall submit invoices to Client for Services performed
ar�d e�enses ir�cuir�d pursuant ta each aciive Wark {hder during the prior manth. Such invoices
shall summarize the Services performed and all other charges and expenses covered by such
invoice.
3.4 Clisnt shall pay each invaice within thirty (30) days after submission of the invoice by Barr.
Payments not made wiihin sixty {�p} days of the date af the invoice shall bear interest from the
date ten (10) days after the date of tha invozce at a xate equal to the lesser af eighteen percex�t
(18%) pex annum or the highest rate allawed by applicable law,
3.5 Barr agrees to provide Client with supporting documentatian for charges included in each invoice
upon request. Barr shall retain records and documents related to this .A.gree�ment and the
Services perforzned under any Work 4rder far three (3} ysars af�er the iermina�ion of any Work
Order. The same shall be available for examination by Client or its designee at reasanable times
upan reasonable advance noiice.
3.6 Upan Client's written request at the time of receipt of payment, Barr shall execute and deliver
a waiver of Iien rights covering Services performed under any Work Order for which payment has
been, or is being, made by Client.
Seciion 4: Barr's Obligations
4.1 Barc and its employees will comply wiih and will cantractnally require a3i subcontractors reiained
by $arr to comply with, all statutes, ordinances, rules, regulations, and other laws agplicable to
its performance of Services under any Work Order.
4.2 Bazr will perforna all Services under this Agreement in a manner consistent with the care and
s1fl1I ordinarily used by members of Barr's profession prac�icing under similar condiiions at the
sauie Lime and general Iocation.
4.3 To the extent the Services, or any part thereof, involve estimates of construction, operating or any
ather costs, Barr agrees io make iis best estimate of such casis, based an information made
available to Barr and Barr's experience and knowledge. Barr cannot guarantes the accuracy af
any such estimates, and, except where Bazr has acted negligently, it shall not be Iiable to Client
aoarszataas7a-�rr�r
June _, 1996
or any other person for any loss or damage of any type based upon the use of, or reliance upon,
such estimates.
4.4 Barr shall provide the Services in compliance with all reasonable health and safety rules of Client
that Client has made known to Barr.
4.5 Barr agrees to secure all permits and licenses normally required in Bari's name for the
performance of the Services. Client shall cooperate with Barr in obtaining such permits and
licenses as necessary. The fees for such permits and licenses shall be rei.mbursable ezpenses
under Section 3 of this Agreement.
4.6 Barr reserves the right to engage any subcontractors it deems necessary to provide the Services.
The costs and other charges related to such subcontractors shall be payable by Client as provided
in Section 3 of this Agreement and ihe Basis of Payment and Associated Rate Schedules. At
Client's written request, Client shall have the right to approve any subcontractor that Barr
�, proposes to use in connection with Services under this Agreament, but such approval shall not be
unreasonably withheld.
4.7 Barr shall appoint a"Barr Representative" to coordinate provision of the Services on any Work
Orderwith Client or Client's Representative. Barr's Representative shall be authorized to act on
Bari's behalf and to bind Barr and shall be available at reasonable times during the term of the
Work Order to coordinate provision of the Services, answer Client's questions, and respond to
Client's problems or complaints. Bazr reserves the right to change the Barr Representative on
any Work Order upon written notice to Client. The Barr Representative shall be designated in
the Work Order.
4.S Except with respect to subcontractors retained by Barr, Bazr shall not, as a part of the Services
for any Work Order or in connection with visits to and observations at a work site, supervise,
direct, or contTol any contractor's work, nor shall Barr have authority over or responsibility for
the means, methods, techniques, sequences, or procedures selected by contractors, for safety
precautions and programs incident to the work of such contractors, or for any failure of such
contractors to comply with laws, rules, regulations, ordinances, codes, orders, or client safety rules
applicable to furnishing and performing work related to, or in connection with, the Services.
Accordingly, Barr does not guarantee the performance of any contractor nor shall Barr have any
responsibility for the failure of any contractor, other than a subcontractor retained by Bazr, to
0001320\2367411TMN 4 June _, 1996
furnish andlor perform work ir� accardance with any I}ocuments (as defined in Section 9.1}
provided by Barr or any Qther documents, plans, or specifications agplicable thereto.
5ectian 5; Client's Obligaiians
5.1 Ciient shall promptly pravids and fully disclose to Ba� all infarmation in its possessian or known
to it from time to time that is gertiner�t to the Services to be performed by Ban under a Work
Order. This shall include but not be limited to budgeting and scheduling requirements ar
limiiations and Glient's preferred procurement agproach, if any. Client shall provide to Barr
prampt updates regarding any changes to any of the foregoing. Barr shall be entitled to rely pn
such informatian and to use the same in perfarming Services under a Work 4rder. Cliant shall
assist Barr, as reasonably required, in securing any ather informaiion Barr deems necessary for
providing Services wnder a Work Order,
� 5.� Glient shall arrange and pay far access to progerty, including public pragerty and praperty owned
by third parties, as required for $arr ta provide the Services required by a Work Order.
5.3 Glient shall pmmptly noiify Barr whenever Client becomes aware of any development that affects
the scope or timing of Barr's perfarmance of Services under a Work Order ar any defect in, or
nonconfarmance of, any Services provided undar a Work 4rder.
5.4 Client sha.11 appoint a"Clisnt Representative" to coardinate provision af the Services with Ban
or Ban's Represeniaiive on each Work 4rder. The Client Representative shall be auihorized ta
act on Client's behal£ and to bind Client and shall be available at reasonable times during the
terna, of the Work Order to coordinate provision of the Services, answer Bar�'s questions, and
respond io Barr's problems ar complainis. Ciient reserves the right io change ihe Clieni
Representative upon wnitten notice to Ba�. The Client Representative shall be designated in the
Work �rder.
5.5 Client shall natify any other scientific investigation, design or canstruction management
professianal reiained by Client ofthe tzzms and condi#ions o£this Agreezt►ent and the Work Order
a�d shall instruct such other professionals to cooperate wiih Barr as necessary to permit Barr to
per.form the Services described in the Work Urder in a timely and professional manner, Client
shall furiher require that any other professionals retained by Ciient authorize a representative
to act on its behalf in dealing with Barr regarding Ban's Services under a Work Order.
0401320123674-ItPMN � .�t2i22 _, 199�
Section 6: Termination
6.1 Ei�her party shall have the righi io terminate this Agreemeni ar a Wark Order in the event of a
matzrial breach by the athar party that is not corrected within ten (14) days atier written natice
thexeof. Glient's failure to pay Barr's invoices within the time prescribed hereunder shall be
deemed a material breach.
6.2 The Client shall be entitled ta termiaciate this Agreement or a Work Ordex, with or arithout cause,
upon ien {10} days advance wriiten notice ia Barr. If so requested by Clieni, $arr shall cease
perfaxming Services under a Work Order as soon as practical after receipt of Client's natice of
termination. Except as provided above, both parties shall continue to perform their respective
abligations during ihs periad grior io terminaiion.
6.3 Barx shall be entitled to terminate this Agreement or a Work �rder, with ar wifihout cause, upon
, thirty {3p) days advance written noiics to Client. If so requested by Clisnt, Barr shall cease
perfarming Services under a Work Chrder as soon as practical after Client's receipt of Bar�'s notice
oftexzninatian. Ex�cept as provided above, both parties shall continue to perform their respective
obligations during the period priar ta termination,
6.4 Terminaiion pursuant to this Sectian 6 shall nat release Client from its obligaiion ta pay far
Services pravided or expenses incuxred ihrough the date o£ terminatian and Ban's reasonable
time and eapenses involved in the termination and its disengagement. Termination shall not
release Barr or Client from its obligatians under Sectian 8 of ihis Agreement.
Section 7: Insurance
7.1 During fihe term of ihis .Agreement, Barr shall procure and maintain the types of insurance and
policy limits set forth in Sec�ion 7.2. Barr shall grovide Client with evidence af such insurance
coverage upon request.
aoot32o�2ss7a•�./i'tv�t 6 June _, 1996
7.2 The insurance coverages and policy limits required by SecLion 7.1 aze as follows:
a Workei's Compensation:
b. Employer's Liability:
c. Comprehensive General
Liability:
d. Automobile Liai�ility:
e. Professional Liability:
(As long as available
under reasonable terms,
conditions, and cost)
Statutory
$100,000 Each Accadent
$500,000 Disease (Policy Limit)
$100,000 Disease (Employee Limit)
$1,000,000 Each Occurrence
$2,000,000 Aggregate
Combined single limit bodily i�jury and property damage
$500,000 Combined single limit bodily i�jury and
property damage
$2,000,000 Each Claim
$2,000,000 Annual Aggregate
7.3 At Client's written request, $arr's commercial general liability policy shall include the interests
� � of Client by naming the Client as an additional insured with respect to any claim arising from
Barr's Services under this Agreement.
Section 8: Liability and Indemnification
s.i
Barr shall indemnify and hold harmless Client and Client's officers, directors, paztners,
employees, and agents from and against any and all daims, costs, losses, and damages for death,
personal injury, or damage to property (including, but not limited to, fees and chazges of attorneys
and other professionals and court or arbitration or other dispute resolution costs) to the
comparative eatent the same have been proximately caused by the negligent acts or omissions or
willful misconduct of Bazr or Baiz's officers, directors, partners, employees, agents, or
subcontractors in the performance and furnishing of Services under this Agreement.
�
8.2 Client shall indemnify and hold harmless Barr and Ban's o�cers, directors, partners, employees,
agents, and subcontractors from and against any and all claims, costs, losses, and damages for
death, personal injury, or damage to property (including, but not limited to, fees and charges of
attorneys and other professionals and court or arbitration or other dispute resolution costs) to the
comparative extent the same have been pro�mately caused by the negligent acts or omissions or
willful misconduct of Client or Client's officers, directors, partners, employees, agents, or Client's
other advisors.
oaois2o�2ss7a-vrr�r 7 June _, 1996
8.3 In providing Services under this Agreement, Barr makes no warranty as to the quality or safety
of any of the goods, parts, or equipment used or provided in connection with a Work Order. BARR
EXPRESSLY DISCLAIMS ANY WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE
WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
BARB SHALL IN NO EVENT BE LIABLE FOR ANY INCIDENTAL OR CONSEQUENTIAL
DAMAGES, INCLUDING WITHOUT LIMITATION LOST PROFITS, OF ANY PERSON OR
ENTITY ARISING FROM OR IN CONNECTION WITH GOODS, PARTS, OR EQUIPMENT
USED OR PROVIDED IN CONNECTION WITH THIS AGREEMENT. Client agrees to rely
solely on any warranties provided by the manufacturers of the goods, parts, or equipment used
or provided in connection with ihis Agreement. Barr, at Client's ezpense, agrees to cooperate with
Client in pursuing rights under any such warranties.
8.4 Except as provided in Section 8.1, if any of the Services prove defective or not in accordance with
the standazds set forth in Section 4.2 of this Agreement, Ban's sole responsibility, and Client's
sole remedy, shall be the correction ofthe defective work to a level which meets the standards set
_ forth in Section 4.2. In furiherance of, and not in limitation of, the foregoing, except as provided
in Section 8.1 with respect to death, personal injury, and property damage, Barr shall in no event
be liable for any incidental or consequential damages, including, without limitation, lost profits,
> of any person or entity arising from or in connection with the Services provided pursuant to this
Ag-c�eement. �
S.5 In addition to the indemnity provided under Section 8.2 of this t�areement, and notwithstanding
any other provision he�of, and to the fullest extent permitted by la�v, Client shall indemnify and
hold harmless Barr and its officers, directors, partners, employees, agents, and subcontractors
from and against all claims, costs, losses, and damages (including, but not limited to, all fees and
chazges of attorneys and other professionals and all court or arbitration or other dispute
resolution costs) caused by, arising out of or relating to the presence, dischazge, release, escape,
migrafaon, leaching, transmission, handling, treatment, disposal, or emission of asbestos, PCBs,
petroleum derivatives, ha2azdous substances, hazardous wastes, pollutants, contaminants, or
radioactive material which are in any way connected with e�sting conditions or the aggravation
of existing conditions, except to the comparative extent that the same have been proadmately
caused by Bar�'s gross negligence or willful misconduct.
0001320\23674-1/Th4�1 8 June _, 1996
Section 9: C}wnersf�ip of Wark Products
9.1 All documents, indnding without limitation materials, drawings, designs, data, and xecords
develaped ar produced or obiained in cannectian wiih the Services ("Documents"} far a Work
Chder, are tha property af Client and, ifreq�ested by Client in writing, Barr agrees to deliver the
Documents to Client at the termination of the Work Order.
9.2 The foregoing natwithstanding, Barr shall be entitled to retaim for its files a copy of a11 Documenis
and all other in#'ormataan related thereto, including any in£ormatian or material fiu-n.ished to Barr
by Clieni ar anq third parties. Moreover, natwit.3istanding Client's ownership af the physical
Documents, Barr shall retain the rights ofownsrship in, and the right to use, al.l ideas and design
concepts incorporated in the Documents.
9.3 Client acknowledges that the Documents were developed ar produced for a specific purpose or
purposes. Client agrees not to use the Documents for purposes other than the original purpose
� ` ar purposes for which the Dacumenis were intended. Barr shall have na responsibiliiy with
� respect tt� Client's use of any of the Documenis or the informatian contained therein other than
as specifically contemplaied by this Agreement. Notwithstanding any contrary provisian of
Article 8, Client shall defend, indemnify, and hold Barr harmless with raspect ta any claims
asserted by any tl�iird party (or parkk:ies),and related damages, losses, and ezpenses (ir�cluding, but
nat limited ta, fees and charges of attorneys and oiher professianals azzd court or arbitraiion or
other dispute resolut�an costs) ta the extent that the same ars caused by any use of any such
Documents or information other than as specifically contemplated by this Agreement. Client
shall reimburse Barr far all expenses zncurred to successfuliy enfarce ihe provisians of ihis
SecLion 9,3 if Client or the Client's insurer re£uses to defend, indemnify, or hnld Barr hu-mless
as provided in this Section 9.3.
9.4 All soil bprings, wells, or other data collecLion or monitaring devices placed by Barr or its
subcontractors shall be the prnperty of Clieni, and Clzent shall be responsible for maintaining the
wells ar other monitaring devices as long as the devices are necessasy for their iniended or
subsequent purposes. Client shall be responsible far praperly abandaning the wells or other
devices when they are no longer needed.
0001320\2367d-I/PMN � ��� -� �g��
Section 10: Confideniiality
10.1 If requested by the Client in writing, the Documents and information contained therein that
identifies Client or is specific to the Client's situaiion relative to the Services provided pursuant
to a Work Order ("Client Information") shall be maintained by Barr in confidence and shall not
be disclosed to any person or entity for any reason except as necessary to provide the Services or
as provided in Section 10.2. The limitations contained in this Section 10 shall not apply to:
a Information in the public domain at the time of disclosure;
b. Information which becomes part of the public domain after disclosure through no fault of
Barr;
c. Information known by Barr prior to the date of this Agreement; or
_ d. Information supplied to Bazr by a ihird party.
Moreover, notwithstanding the foregoing, Bazr shall retain the rights of ownership in, and the
right to use, all ideas and design concepts involved in the Services performed by Barr under a
Work Order pursuant to this Agreement.
10.2 Barr shall be enfatled to disrlose ihe Documents or client information to governmental authorities
to the extent Barr reasonably believes it has a legal obligation to make such disclosures and to
the eatant Barr reasonably deems to be necessary. If Barr believes that any such disclosure is
required by law, it shall provide advance notice to Client to provide Client with a reasonable
opportunity to attempt to obtain an injunction or other protective order preventing such
disclosure.
Section y1: Force Majeure
Notwithstanding any other provision of this Agreemeni, Barr shall not be in breach of this Agreement nor
shall it be liable to Client for any losses or damages of any type, including, without limitation,
consequential or incidental damages or damages for lost profits, arising from delays or changes in the
Services due to any act or neglect of the Client or its employees, or any fire, labor disputes, unusual delays
0001320\236741/I'MN 10 June _, 1996
in transportation, flood or other adverse weather conditions not reasonably foreseeable, unavoidable
casualties, or any other causes beyond Barr's reasonable control.
Section '12: Nondiscrimination
Barr shall not discriminate against any employee or applicant for employment because of race, color,
religion, sez, age, or national origin. Bazr shall take affirmative action to ensure that applicants are
considered and employees are treated during their employment without regard to their race, color,
religion, sex, age, or national origin. Such actions shall indude, but not be limited to, the following:
hiring, promotion or employment upgrading, demotion, transfer, recruitment or recruitment advertising,
layoffs or terminations, rates of pay and other forms of compensation, selection of training or
apprenticeship, and plaang in conspicuous places, available to employees and applicants for employment,
notices setting for the provisions of this nondiscrimination clause.
Section 73: Notices
All notices, requests, demands, and other communications that are permitted or required by this
Agreement shall be given to the part�s Representative appointed in accordance with this Agreement.
If any such notice, request, demand, or other communication is required to be in writing, it shall be
addressed to the other part�s Representative appointed in accordance with this Agreement. If delivered
personally, it shall be deemed to have been duly given on the date of delivery. If delivered by mail, the
same shall be delivered, postage prepaid, to the address set forth below or to such other address as such
party shall have directed by written notice. In the case of notice given by mail, such notice shall be
deemed given three (3) business days after mailing.
To Client, at:
-� .-. - -� <�
�- ��. -. .� '� • . • .-
0001320 \ 23674-1/TMN i 1
June _, 1996
fio Barr, at: Barr Engineering Company
8300 Narman Center Drive
Minneapolis, IvIlti 55437-IQ26
:.. :: . - • . �
�- :M�, -� •� '� • . Si �-
Section y4; Assignment
Neither Barr nor Client shall be permitted to assign or transfer in any manner, this Agreement, or arxy
portion thereof, nr any of the rights or obligations hexeunder, without the written consent of the other
pariy, and any $uch attempt io assign ar transfer shall be void and of na effeci.
Sectiott 1�; Governing Law
Tlus Agreement and aIl reIated docu=nents shall be governed, enforced, and construed in accordance with
the laws of the State of Minnesota.
Secfion 16; Miscellaneous
16.1 Headings and capiions used in ihis Agreement aze for convenience only and shall not affect the
mea:ning ox interpratation af this Agreement, ar any provision hereof.
16.2 fihis Agresment, including any Attachmenis or e�ibiis hereio, canstiiutes ihe entire and
exclusive agreement ofthe parties and supersedes any prior agreements, whether oral or written,
concerning the snbject matter hereof.
16.3 Barr ag��ees that it is providing services under this Agreement as an independent cantracior, and
indi�riduals employed or engaged by Barr shall not be considered employees of Client for any
purpose,
1.6.4 No waiver by Barr or Client of any condition or breach of any term, covenant, representation, or
warranty cantained isz this Agreement or any dacument refened to herein shall, whsiher by
conduct or atherwise, be construed as a waiver or release of any other term, covenant, condition,
ar warranty.
4d0132Q1236T4LrTMN
12
June _„_, 1996
,
16.5 This Agreement may be amended oraly in a written agreement signed by Barr and Client.
].6.6 Except as egplicitly set forth in Section 8, nothing in or under this Agreement shall be construed
to give any rights ar benefits of this Agreement to anyone oiher ihan Client or Barr, and alI duties
and xesponsibilities undertaken pursuant to this Agreement shall be for the sole and exclusive
benefit o£ Client and Barr and not for the benefit of any other party.
16.7 The invalidity or partial invalidity of any portion of this Agreement shall not invalidate the
remaindex thereaf, and the remainder shall be construed as if the invalidated portion shall have
never been part of ihis Agrsement.
CL-IEN'I':
By
�ts
BARR:
Barr Enginesring Company
By
Its
0041320123674• LR'hIN
13
June _, I996
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Attachment 1
Basis of Paymsnt and Associated fiate Schedules
Applicable to Agreement Dated , y99_
between
Barr Engineering Co. (Barr)
8300 Norman Center Drive
Suite 300
Bloomington, MN �5437-1026
CIient agrees to pay Barr as follows for Services performed under this Agreement:
(Client)
1. For each hour of work performed by Barr, according to the hourly rates stated in Rate
Schedule A. The rates in Schedule A may be revised from time to time.
2. 'travel time is chargeable for an employee provided that Barr shall take reasonable steps to
cause such travel to be completed in an expeditious manner.
3. For the expenses of Bari's employees traveling at Client's request under this Agreement, the
actual and reasonable costs of transportation, and, if the travel is overnight, meals and
lodging. (Barr shall take reasonable steps to obtain air transportation at the most economical
rate available, but never more costly than regular carrier coach rate.) �
4. For long distance telephone chazges incurred in connection with Services under this
Agreement, Barr's actual and reasonable cost.
�. For consultants, associated firms, testing laboratories and other subcontractors, the actual
and reasonable amounts paid by Barr, plus a mazkup of five percent (5%).
6. For postage and shipping charges incurred in connection with Services under this Agreement,
Barr's actual and reasonable cost.
7. For materials and supplies charges incurred in connection with Services under this
Agreement, Barr's actual and reasonable cost.
8. For printing charges incurred in connection with Services under this Agreement, Bazr's actual
and reasonable cost. �
9. For mileage costs incurred in connection with Sezvices under this Agreement, the rate of
thirty cents (30�) per mile.
0001320 \ 23674- i/TMN A-1
June _, 1996
I0. Far sampie siorage costs incutYed in cons�ection wiih Services under this Agreement, Barr's
actual and reasonable cost.
11, For par�ng costs incurred in connection with Services under this Agresment, Ban's actual
and xeasonable cost.
12. Far computer use time izacurred in connaction with Ses-vices under �ihis Agreement, ihe costs
stated in Rate Schedule B. The rates in Schedule B may be revised from time ia time.
13, For the cost to rent equipmeni from a ihird-party vendor in connection wiih Services under
this Agreement, Barr's acival and reasonable cost.
14. For equipm:ent rented from Barr %n connection with Services under this A�,�reement, the
amounts stated in Rate Schedule G, The rates in Schedule C may be revised from time to
time.
15. For the purchase of maps and charts used in conneciion with Services under ihzs Agreement,
Barr's actual and reasonable cost.
16, For CADL7/Graphics printing and reproduction and report assembly supplies used in
connection with Services under this Agxeement, the costs stated in Rate Schedule D. The
rates in Schedule D may be revised from time ta time.
— Schedule A: Schedule of Hauxly Billing Raies
Schedule B: Schedule of Campuisr Use Rates
Schedule C: Schedule of Barr Equipment Rental Rates
Schedule D: CADD/Gxaphics and Report As'sembly R.ates
000132q\23614-Iti'MN A-2 �7vne _, 1996
Wotk Order far Professional Cansuit'sng Services
Work Order No. � Dated ,1s9y
Appiicable to Agreemen# Dated ,199_
between
Barr Engineering Ca. {Barr} „�Iten#1
8300 Norman Cerrter Drive
Minneapol'ss, MN ��3i-�026
Client requests that B:�.rr perform the wark described below in accordance wit3i the terms of the above
referenced A.greement and as described in the attached "Scope of Services—Work Qrder No. _.".
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�ef�r��sczz �har� �a£��r e� �r� �a:r�� �ez�t�� r�fersncs� rnuxe de�� �t�:s� ��iuz� ��u`'a�ez��
. . . . . . . . . . . . r . . . . . . . . . . . . . . P. . . . . . . . . . . . . . . . . . . . . . . . . 3. . . . . ,. . . . . . . . . . . . . . . . . . . . . . . . � .. . . . . . . . . .. . . . . . . . . ,,. .. . . . . . . . . . . . . . . . . . . . . . g: . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . ., . . . . . . .. . . .... P. . . . .. . . . . .., . . . . . .. . . . . . . . . .. . .. .. . . . . . . . . . . ..
Barr will hegin woxk on this Work Order on and complete the services by
Client has dasignated the following person as Client's Representative:
Name Address
Phone
Barr has designated the following person as Bax-x's Representative:
Name
Address
Phone
Bara's Services under t�sis Wark Order will not exceed a ioial cost o£ �' withoui priar approval by
Client. The assumptions used to estimate this compensation limit ("Service Assumptions") are listed in
the ati:arhed Scape of Services—Work (hdex No. . Client agrees that a change ta any of these Service
.Assumptions may necessitate a change to the compensation ]imit.
If �es�� accepts this Scope o£ Services, please sign this �Vark Order on behalf of �ii�eri:t and return to
Barr's Representatzve at the above address:
ACCEPTED AND AGR.EED TQ:
BARR ENGINEERING COMPANY
�y -
Title
Data
d00132q12367d-1!iMN
$y -
'SS�tle
Z}aie
.Tune _„_, I996
�
Work Order Scope
Applicable to Work Order No._ Oated ,199_
to
Agreement Dated ,199_
between
8arr Engineering Co. ("Barr")
8300 Norman Center Drive
Suite 300
Minneapolis, Minnesota ��437-'1036
Services to be Furnished Under This Woric Order
� _. .,; : :• .r ••:
("Ciient")
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�ervices;azi:i�:;�i�;�et�;as;'�?���ipria_te:
A. Study and Report Phase
After written authorization to proceed, Barr shall:
1. Consult with Client to �larify and define Client's requirements for the Project and review
available data.
2. Advise Client as to any data or services that Client is to provide or obtain from other
professionals regarding legal, accounting, or insurance matters, or independent cost
estimation, in connection with Ban's performance of Services under this Agreement, and
as requested by Client, assist Client in obtaining such data and services.
0001320\2367d-1/TMN
i-i
June _, 1996
3. Identify aa�d analyze requirements of governmental authorit'ies having jurisdiciion to
approve the design of the Project and pariicipate in consultations with such autharities.
4. Provide analyses of Client's needs by gathering data, planning, conducting surveys, and
completing site evaluation;s and comparative studies of prospective sites and sol�iions.
5. Evaluaie and discuss with Client various alternative solutions and appraaches available
to Client.
6. Prepare a report contaizung schematic layouts, sketches, and conceptual design criteria
with appropriate exhibits ta indicate clearly the considerations involved (including
applicable requiremenis af government� authorities haviaYg jurisdiction as aforesaid} and
the alternative solutions available to Client and seiiing forth Barr's :findings and
recommendations ("Repori"). The Report will be accompanied by Ba.rr's opiruon of
probable casts for the Project (or applicable portion thereo#), including the following,
..
which will be separately itemized: consiaz�claan cosi, allawance for engineering costs and
cantingencies, and ton the basis of information fiunished by Client) allowances for such
other items as charges of ather prafessionals and consultants, for the cast of land and
rights-of-way, far comgensation far ar damages �to properties, for interest and financing
charges and for other services to be provided by others for Client in connection with the
Project. The total of alI such costs, allowances, etc, are hereinafier callsd "Total Froject
:n�.:.�r.v :.:.:..::...:.:......::•...;.?}....+.:••vr�.:•::.};:a•.v.+.,•::....:.:.x.u+vr.+.v�..�v;.yw.v.+,v,.;{.};.}y,tt:•::r.. •�+�w•.v.�+.v.+w�...4:•;.iF •
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7. Furnish copzes of the R.eport and review the Repart wiih Client,
B. Preliminary Design Phase
After written auiharization from Clieni ta proceed with the Preliminary Design Phase, Barr
shall:
1. In consultaiion with Client and on the basis af the accepted Repoxt, determine the
general scope, extent and character of the Praject.
0001320123674-1/TIv1N 1-2 Jui2e ,,_, 1996
2. Prepare preliminary design dacuments, consisting of final design criteria, preliminary
dxawings, outline specificatioz�s and written descriptions af the Project.
3. Advise Client if addiiiana] daia or professional services are necessary, and assist Client
in obiaining any surh data and services.
4. $ased on ihe information coniained in i3ze preliminary dssign documents, submit a
revised apinian of probable Total Project Casts.
5. Furnish five capies of ihe abovs prelizninary design documenis and present and review
them with Client.
C. Fina! Design Phase
After written autharizaiian from Client to proceed with ihe Final 33esign Phase, Barr shall:
].. On the basis of the accepted preliminary design documents and the revised opinion o£
probable Taia2 Project Cosis, prepare far incorparaiian in coniraci documents final
drawings to show the general scope, extent and character of the work to be furnished and
performed by contr-a;ctor(s) far the Project ("Drawings"), and written technica]. descriptions
o£maierials, equigmeni, construciion systeuis, siandards and workznansizip applicable
thereto ("Specificatians").
2. Provide technical cc-iieria, wriiten descripiions and design daia for Client's use in filing
applicatians for permits with or obtaining approvals of such governmental authorities as
have jurisdiciion to approve ihe design of the Projeci, and assist Client in consultations
wiih appropriate autharities.
3. Advise Client af any adjustments ta the Iatest opinian of probable Total Project Costs
caused by changes in general scope, ��cient, ar character or desigri requirements of the
Project. F�unish to Client a revised opinion af probable Tatal Project Costs based on the
Drawings and Specificaiions.
4. Prepare for review an.d approval by Client, its legal counsel and other advisors cantract
agreement forms, general conditions and supplemeniary candiiions, and (where
appropriate) bid forms, invitations ta bid and instructions to biddexs (which, tcrgether
0001320123674-Lri'?viN 1-3 .�une �, 1996
with the Drawings and Specificatians, are referred io as the "Cantz�act Documents"}, and
assist in the preparation af oiher related documents. �
5. ��u�n.ish five copies af the above dacuments and af ihe T?rawings and Specificatians and
present and review them with Client.
D. Bidding or Nega#iating Phase
After written authorization from Client to praceed with ihe Bidding or Negotiating Phase,
Barr shall: "
1. Assist Client in advertising £or and obtaining bids ox negotiating proposals for each
separaie prime confxaci for constructian, materials, equipment and servzces; and, whsre
applicable, naaintain a record o£ prnspective bidders to wham bidding documents have
been issued, atiend pre-bid conferences and receive and process deposits for bidding
�• ar`
2, Issue addenda as apprapria#z to interpret, clarify or e�pand the bidding documents.
3. Consult with and advise Client as to the technical qualifications of su�contractars,
suppliers and ai%er persons artd organizations praposed by �he prime contractor(s} (such
prime c�ontractuur(s) being herein called "Contractar(s)") far those portions of the work as
ta which such accsptability is required by the bidding dacu.ments.
4. Consuli with Client concerning, and determine the acceptability of, substitute materials
and equipment pxoposed by Contractor(s) when substitution priar to the award o£
contracis is allawed by the Bidding �ocumenis,
5. Attend the bid opening, prepare bid ta}�ulation sheets and assist Client in evalua#ang bids
ar proposals and in assemblizag and awarding contracts fox canstruction, materials,
equipment and services.
00413241236T4-1fTMN
1-4
June _,_., I996
E. Construciion Observation Phase
During the Construction Observation Phase:
1. Barr shall consult with and advise Client and act as Client's representative in observing
the Project.
2. Barr shall visit the site or sites involved in the Project at intervals appropriate to the
various stages of construction as Barr deems necessary in order to observe, as an
ezperienced and qualified design professional, the progress and quality of the various
aspects of Contractor(s)' work. Such visits and observations by Barr aze not intended to
be eshaus�ive, to extend to every aspect of the work in progress, nor to involve detailed
� inspections of the work beyond the responsibilities specifically assigned to Barr in this
Agreement or Work Order and the Contract Documents, but rather are to be limited to
spot chec�ng, selective sampling, and si.milaz methods of general observation of the work
_ , based on Ban's egemise ofprofessional judgment. Based on information obtained during
such visits and such observations, Barr shall endeavor to determine in general if such
work is proceeding in accordance with the Contract Documents, and Barr shall keep
Clientinformed ofthe progress ofthe work The responsibilities of Barr contained in this
paragraph aze expressly subject to the limitations set forth in pazagraph 3 of this part
and other express or general limitations in this Agreement, Work Order, and elsewhere.
3. The purpose of Ban's visits to the site(s) will be enable Barr to better carry out the duties
and responsibilities assigned to and undertaken by,Barr during the Construction
Observation Phase, and, in addition, by the eaercise of Ban's efforts as an esperienced
and qualified design professional, to provide Client a greater degree of confidence that
the completed work of Contractor(s) will conform in general io the Contract Documents
and that the integrity of the design concept of the completed Project, as reflecied in the
Contract Documents, has been implemented and preserved by Contractor(s). On the
other hand, Barr shall not, during such visits or as a result of such observations of work
in progress, supervise, direct or have control over any Contractoi's work, nor shall Barr
have authority over or responsibility for the means, methods, techniques, sequences or
procedures of construction selected by any Contractor, for safety precautions and
programs incident to the work of any Contractor, or for any failure of any Contractor to
comply with laws, rules, regulations, ordinances, code or orders applicable to such
Contracto�s furnishing and performing the work. Accordingly, Ban- does not guarantee
0001320�23674-1/TMN 1-5 June _, 1996
the perfarmance of any Contracior and shall not be responsible for the failure of any
Cantractor to furnish and/or gezform work in accardance with the Contract Documents.
4. During visits io the site(s) and on the basis o£ such obsexvations, Barr may inform
Contractor(s) that Bazr will recommend ta Client that Client reject Contractor(s)' wark
while it is in progress if Barr believes ihat surh work daes not conform generally to the
Contraci Dacuments or that it will prejudice the integrity of ihe design cancepi of the
completed Project as reflected in the Contract Documents.
5. With approval of Client, Barr shall issue necessary clarifications amd interpxetations of
the Cantract Documents and, in connection therewi,ih, sh:all prepare such work change
directives and change ordexs as it d�ems necessary.
6. $arr shall review and taka appropriate action wiih respect ia, shap drawings, samples
and other data whirh Contr�ctor(s) are requir+ed ta submit, bui only for conformance with
the informaf,ion given in the Coniract Documents and compatibility with ihe design
concept af the campleied Project as reflected in the Coniract Documents. Such reviews
and approvals ar other action will not extend fo means, meihods, techniques, sequences
or procedures of construcLion or to safety precautians and progra.ms incident thereto.
Ban's review and appraval of shap drawings and samples shall nat relieve Contractar(s)
frozn its(their) soIe responsibility for assuring that such submittals comply fully wzth the
requirements o£the Contract Documents. It shall be Contractar's responsibility to clearly
notify Barr of all vaziatzons fram the Contract Documents at the time of submission.
Appraval by Ban of shop drawings or samples that coniain variations shall noi he
construed as appmval of surh variatian. OnIy a written Change Order shall be adequate
to effect a change in ihe Contract Documents. Contractor(s) shall remain solely
xesponsible for deiermining azld verifyzng,
• A11 field measurements, quantities, dinaensians, specified per£ormance criteria,
instaliatzon requiremenis, materials, catalag nz3.mbers, and similaz information;
+ A].l materials with respect to intended use, fabrication, shipping, handling, storage,
assembly, installation, and similar information; and
+ All information relative to Contraciox's means, meihods, iechnaques, sequences, and
procedures of construciion and safety precautions and programs incidental thereto,
000is2o�2ss7a-vrrrua I-6 Juna _,,, 1996
7. Barr shall evaluats and determine the acceptahility of substituie materials and
equipment praposed by Contractar(s). Based on the svaluation, Barr will make a
xecomrxiendation to the Client cancerning the substitutian.
8. At its option and with the approval of Client, Ba,x-r may require spetaal inspectians or
tests of the work, and receive and review all certificates of inspectians, tests and
appmvals requir�ed by laws, rules, reguiaiions, ordinances, codes, orders, ar the Contract
Documents. Ban's review of such ceriificates will be for the purpose of determir�ing that
the results certified indicate complia7nce with the Contract Documents, and shall nat
constitute an independeni evalnation ihat the canient or pracedures of such inspections,
tests o£approvals camply with the requirements o£the Contract Documents. Baxr shall
be entitled ta reiy an the results of such tests.
9. Barr shall render the in,itial decisians on all claims of Contractor relating to the
acceptability of the work or the interpretation of ihe requirements of the Contract
� Documsnis pextaining io #ha exec�xtion and progress af the work. Bazr sha21 nat be liable
in connection with any decision rendexed in good faith in such capacity.
10. Based on Barr's on-site observations as an ex��erier�ced and qualified design professianal,
and on xeview of applicaLions for payment and the accompanying data and schedules
provided by Contractar{s}:
(a) Barz� shall recommend payment for Contra.ctor(s). Such recommendations of payment
will ba in writing and will constitute $ax-r's representation ia Client, based on such
observations and review, that, to the best ofBaxz's �owledge, information and belis£,
(a} the wark has progressed to the point indicated, (b) the quality of such work is
generally in accordance with the Cantract I}acwuents �subject ip any oihar
qualificaiians stated in the recommendation), and (c) the cond%tions precedent ta
Contractor(s}' being eniatled ia such payment appear to have besn fulfilled insofar as
it is Bazr's respansibili�y io observe the work. In the case af unit price work, Barr's
recammendations of payment will include final determinations of quantities and
classificaiions of such work (subject io any subsequent adjustments allowed by the
Goniract Documents}. ' The responsibiliiy of $arr coniained in this paragraph azs
expressly subject to the limitations set forth in paragraph 10(b) of this part and other
express or g�neraI limitations in ths Agreement or Wark Order.
` OQ42320123674•LThII�i 1-7 June `, I996
i
(i�} By recommending any paymeni, Banr shall nat thereby be deemed to have
represented ihat an-site abservations made by Barr io check tha qaali.iy af quantiiy
of Contractor(s)' work as it is performed and furnished have been ezhaustive,
extended to every aspect of the work in progress, or involved deiailed inspections of
the work beyand the responsibili�iss specif�cally assigned ta Barr in the Agreement,
Wark Order, and the Contract Dacuments. N'either Barr's review of Contractor(s)'
woxk for #he purpase of recornmsnding payments, nar BarA's recammendation of any
payment (including final payment), will impose on Barr responsibiiity to snpervise,
direct or contral such wark or the means, methods, techniques, sequences ar
procedures af construction ar safef.y precaufaons ar programs incsdent ihereio, or
Contracior(s) compliance with laws, rules, regulations, oxdinances, cqdes or arders
'applicable to Contractor(s)' furnishing and perfarming the work. Bazr has no
responsibiiity tq make any esainination io ascertain how or far what purposes
Contractor{s) have used the monies paid an account, or io determine that title to any
of ihe woxk, maierials ar equipmen;t has passed to Client free and dear of any liens,
� t�laims, secxzrity inieresis ar encumbrances, or thai there may not be oiher matters at
issue between Client and Cantractar(s) that might affect the amaunt ihat shauld be
paid,
11. Barr shall receive and review maintenance an.d operating instructions, schedules,
guazaniees, bonds, certificates ar oihex evidence af insurance required by the Gontract
Dacuments, cez Lificates of inspection, tests and approvals which ars to be assembled by
Contractor(s) in the accordance with the Contract Documents to abtain fxnal payment (i�ut
ihe e�ez�t af such review will be limiied to a determination that ihe foregoing conform
to the requirements af the Cantract �ocuments).
12. Follawizxg noiice fr�m Coniz�ctoz{s) ihat ihe Projeci (or specified pariion thereof} is ready
for its intended used, Barr and Client, accompanied by the specific Contractor, shall
conduct an inspection to determine if the work is substantially completed. If, after
considering an3r objections of Client, $arr considers ihe Projeci {or sp$ci$ed part'ron
thereofl substantially camplete, Barr shall deliver a"Certificate of Substantial
Campletion" to Client.
13. Barr shall conduct a final inspection to determine if the completed work of Contractor(s)
is acceptable so that Barr may xecommend, in writing, final payment to Coniracior(s),
whirh recommendation shall be subject to the Iimitaiions of para�raph 10 of ihis part.
0001320�23674-IIPMN 1-8 June _,, I996
14. Barr shall nat be responsible for the acts of omissions of any Contractor(s}, or of any
subcantractor, any supplier, or af any other person or organization perforuung or
furnishing an:y of the work. Banr shall not be respansible for Contractor(s)' failure(s) to
per#'orm ar fiunish the work in accordance with the Contract Documenis.
1,5. The Canstruction ()bservation Phase will commence with the execution of the first
constructian contracC for the Prnject, or any part thereaf, and wi3l terminate upan writien
res:ommenda#aon by Barr offinal payment. If the Project involves moxe than one coniract
with prime contractar(s), Constructior� Observation Phase services may be rendered at
different times in respect of the separaie cantracts wiih prime contracior(s), and ihe
Construction Observation Phase will terminate upon final payment undex the last such
contract completed,
16. Barr shall make reasonable efforts to cause the Canstruction Observatian Phase to be
campleted in accordance with Client's requiremenis.
17. Barr shall prepaze a Construc�ion Dacum.entatian Report, which shall be signed by a
registered Engineer. The Construciion Documeniation Report shall swmmarize
Gertificates of Substantial Completion and recommendations for final paymeni issusd by
Baxr with respect to the Project, and shall note any egceptions from substantial
campliance o£ which $arr has became aware in the course of perfornning Services
hsreunder. Bac�'s preparatian of the Constructian Docunaentatian Report shall be subjeci
to the limitations of Paragraph lq of this part, and nothing contained in the Constructian
Documentation Report shall be canstrued as esiablishing or represen#ang anything to the
conirary.
�. Opetatiartat i�hase
During the Qperational. Phase $anr shall:
l. Frovide assistance in the closing of any financial or related transaction for the Project.
2. Provide assistance i.n connectian wiih the rsfining and adjusting of any equipment or
system.
3. Assist Client in traizung Client's staf.�'io apexate and mainiain Praject.
000 I 320 \ 23674- 71I'IvII�t
i_�
June _,.,,, 1996
�
4. Assist Client in developing systems and procedures far control of the operation and
maintenance of, anci record keeping far, ihe Prajeci.
5. In company with Claent, viszt the Project fi,a observe any appazent defects in the completed
constructian, assist Client in consultations and discussians with Contracior(s? cancerning
correciion o£ such deficiencies, and make recammendatians as to replacement ar
correctzon af defectzve wark.
Il. Assump#ions (Service Assumptions) Upon Wfiich Maximum Compensation is Based
.:i..v,;.;:;.�.w.u.;i::.A.4;:;:v{.vx;•;;:n:O•••q;.v.};t;t•;•;w;n}:C4:r:{-1^?+;..�.;w.�.,w,{..u:::?!�::{:�i.ty,:v,.}riw.v,.;H.xxAK::x�y .�.l,v,.�;•r,.�.v. ;;..v.y�;..:i..:'.n.^xw:t?::n�..;b,v,.;.;.•:•+:.;;x+•n�.+, xl\,{y;�.;,,riv.,.n�..;n.^,};.;
�: i:�zh�cl.e ��sxn� �o� �"a#i6A ai�c� �s�;�s�n t�s:�:e7c #�� �eai��i"�"S�z�ic���s�m �.otz�"
..................................................�.......................,.�....................�................................ ..............�.x.........v.........................�.....-----..r.�:
tli. Assumptions U�on Whici� Sci�eduie is Based
��iser��
Op0I32Q \ 23674-1/I'Mtd 1-ld
0
June _.,, 1996
\
Work Order Scope
Appiicab�e to Work Order No._ Dated ,199_
io
Agreement I?a#ed ,'t99_
between
$arr �ngineering Ca. {"Barr"}
8300 Norman Center Drive
Suite 300
Minneapotis, Minnesota 55437-'1036
Services #o be Furnist�ed Under This Work Grdes
("CtisnY'}
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...................3D................................,.......................�.......................,..........---....r.r...-----.�......................................... {........-----.......-----.,..........,...,......
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�,�.scx, �v przir<:<:`::.>.>.>::;"' ..':�e�:cQr.ttrsc�'�;.�'`.;>.�} ':;:;ha;,..
. �'�`}iei�. .wn%z.s �1s��ii�ocl'�.::�:�ie':�`c��lo�""�`�;�a�i��
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A. Remediat {nvestigation, Review and Reporting Phase
During the Remedial Investigation, Review and Reporting Phase, Barr shall investigate the
Site�s), including (i} investigating, or arranging fnr the investigation of, the Site(s);
(ii} providing or arranging fox the pravision of such technical suppari and review as Barr
believes is necessary or advisable in. the fxelds of public health, science, and engineering to
assist Client in ihs acquisition af information io be used in ihe development of a remediat
salution; and (iu) prepazizag or arranging for the preparation of such xsports for Client as Ban
believes are necessary or advisable in the develapment of a remedial solution.
0001320\23674•1/I'MN 1-1 June _, 1996
�
B. Feasibility Study Phase
During the Feasibility Study Phase, Barr shall identify a range of potentially feasible
remedial actions for the Site using the results from the Remedial Investigation, Review and
Reporting Phase. The potentially feasible remedial actions shall be evaluated with regard
to effectiveness, cost, implementability and short-term impacts.
C. Remedial Action Development and Planning Phase
During the Remedial Action Development Planning Phase:
1. Based on the results of the Feasibility Study Phase, Barr shall develop and prepaze, or
arrange for the development and preparation of, wor�ng plans and procedures for a
remedial aclaon for the Site(s) (the "Remediation Plan Specifications"). The R�mediation
Plan Specifications shall be submitted to Client for approval.
2. Barr, as requested by Client in writing, shall monitor the process of obtaining required
approvals of government agencies.
D. Remedial Action lmplementation Phase
During the Remedial Action Implementation Phase, following approval of the Remediation
Plan Specifications by Client, Barr shall assist Client with implementation of the remedial
action in accordance with the Remediaizon Plan Speccsffications.:��`i�trac�z�g;�i�a�i�e�:;��%tv
.,.,......,..:• ::.,..... ,...,... . .....,::..,..,...,.....:• :.:. .::.....::..,::.::...: •: :.::: ..:::: �.�..,. :....: .:. :::.:.....:•.:K.::.,, ..r
<.:::_.:<:: .. .. ...,:.;�.:;::::;> .:: .:........ .. ... ... .... . . : .... .. ...>., ..;,...,�::;, ,.
.......::..:::.:.._.. . :... . ..... ::.. . ..: _:::::...
�'���e:-3n.to: ara ..:.. e:��Aiiac�zteir��'1::::: _ .,... . ......>;:.:: � ��� � �.<.
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.
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............................................. � ..:�.....:..:...........................,....,,............. . . ...... ......................................................................... ......
se:::araie:'co�a�::�ar:�iico �, ,"�7,
,,.w. •:..,,,.:., :.::.;.w..xw,.::.::...:.
;::.;::;...::...::: � ... :.::..::.. . : :
:.:::P .:.:. :.....:: .::::.::::.....:::....,.:..:.,,.::::.�.,..��8:::�Sv>�e�e;.� In connection therewith, Bazr shall visit the
Site(s) at intervals appropriate to the various stages of the implementation of the remedial
action in order to observe, as an experiencsd and qualified environmental professional, the
progress and the quality of the work pursuant to the Remediation Plan Specifications. Such
visits and observations by Barr are not intended to be exhaustive, to extend to every aspect
of the work pursuant io the �temediation Plan Specsfications, nor involve detailed inspections
ofthe worb pursuant to the Remediation Plan Specifications, but rather aze to be limited to
spot chec�ng, selective sampling, and si.milar methods of general observation based on the
exemse ofBari's pnofessional judgement. Based on such visits and observations, Barr shall
endeavor to determine in general if the work pursuant to the Remediation Plan Specifications
is proceeding in accordance with the Remediation Plan Specifications, and shall keep Client
0001320 \23674-1/TMN
1-2
June _, 1996
informed of the pragress of the work pursuant to the Remediaiion Plan Specificatians. The
responsibiiities of Barr coniained in this subsectzon ars egpxessly subject ta the express and
genexal iimitations contained in the Agreement and Work Order.
E. Site Monitoring Phase
The Remedial Ac�ion Implemaniation phase may be followed hy a periad of Site monitaring.
The responsibilities of Barr under i:his Work Order shall terzninate upon completian of the
R.emedial Action Implementatian Phase. Bazr may agres to assist Client in arranging for Site
moniioring or similar serviees, but Ban's role, if any, fallowing the Remedial Action
Implementation phase shall anly be as mutually agreed in writing betwesn the partias.
!1. Assumptions (Senrice Assum�t'tans} Upon Whic� Maximum Gompensaiion is Based
Ill. Assumptions Upon Which Schedu�e is 8ased
:t��t�ei;t�
Od01320 \23674- I/Pt�'tN
1-3
June �, I996
�
�►
�
CITY OF MENDOTA HIIGHTS
�� •
Apri110, 1997
TO: Mayor, City Council and City Administrator
FROM: James E. Danielson, Public Works Direct r
SUBJECT: Planning RFP Review
DISCUSSION•
At the February 4th meeting, Council reviewed the City's options for preparing a
Comprehensive Plan Update. As a result of that review, Council directed staff to prepare a
request for proposal (RFP) to send to qualified planners interested in providing those planning
services to the City. A Comprehensive Plan Update will address future City growth, land
use, transportation and infrastructure objectives which will guide growth through the year
2020. The City Council has included $15,000 in its 1997 Budget to begin the study this year
and staff is proposing to budget for the remai.ni.ng amount in 1998.
Attached is a proposed RFP for Council's review which proposes the framework for
the study to include; consultant tasks, workshops, public input etc. The RFP also envisions
City Engineering participation in the plan preparation to the extent of preparing all the
required maps with the City's GIS computer and providing all the technical engineering input.
Please review the dacument closely and provide direction on any changes.
Once an RFP is approved it needs to be sent to prospective consultants. A list of
qualified consultants was arrived at by contacting other Cities and Metropolitan Council staff:
1. McComb, Frank, Roos Associated Consultants (1VIFR)
2. Northwest Associated Consultants (NAC)
3. Dahlgren 5hazdlow and Uban, Inc. (DSIn
4. Barton-Ashman Associates, Inc.
5. BRW, Inc.
6. Loucks and Associates
7. Parson Brinkerhoff
8. Resource Strategies, Inc.
9. Hoisington and Koegeler
ACTION REQUIRED:
Review and amend the RFP so that it meets with Council's satisfaction and then if
Council desires to implement the schedule included within the RFP, approve the RFP and
select planning firms to be sent a copy.
� ��
CITY OF MENDOTA HEIGHTS �:�'� x—Y���
REaUEST FOR PROPOSALS
TO PROVIDE PLANNING SERVICES FOR
COMPREHENSIVE PLAN UPDATE/MNRRA GRANT STUDY
SECTION I PURPOSE
The City of Mendota Heights is requesting from selected land planning firms
proposals to provide land planning services to update the City's
Comprehensive Plan in order to comply with the Metropolitan Land Planning
Act and to complete the Planning Tasks Associated with the Mississippi
National River and Recreation Area (MNRRA) Grant.
SECTION II BACKGROUND
The City of Mendota Heights is organized under Minnesota Statute 412 as a
"Plan A" Municipal Corporation. The Mayor and four Councilmembers are
elected at large on a non-partisan basis for overlapping terms.
Administrative responsibilities are carried out by the City Administrator who
manages and directs the activities of the City Staff.
The City employs approximately 40 full-time employees, along with several
part-time and seasonal personnel. The current operating budget is
approximately 53.2 million. City functions include administration, police,
volunteer fire, engineering, streets, parks and utilities.
The last complete revision of the Mendota Heights' Comprehensive Plan
occurred in 1979. Since that time, a major revision was adopted addressing
development of the Southeast Area of the City. Several other major
planning studies of other areas of the City have been completed but never
adopted. One study addressed development along the newly reconstructed
Mendota Interchange Highway Corridor and another study addressed the
Freeway Road ("Downtown") area. An area study of the "Super Block", a
large lot single family area, was also completed in conjunction with that
neighborhood with no formal action taken by the Council. Other than these
areas Mendota Heights is close to complete development with only a few
scattered infill sites remaining. Issues such as tree preservation,
communication antenna tower locations, airport noise, and infill
development are among the high priority considerations with the City
Council at this time.
C/TY OF MENDOTA HE/QMS PROrOSAL FOR �LANN/NO SERV/CES FOR COMPREHENSNE PLAN UPDATE/MNRRA QRANT STUDY �
,-
,
:R
Mendota Heights has also received an MNRRA Grant. and desires planning
assistance to complete that study. Attached is a copy of the Grant
application.
SECTION I11 WORK PROGRAM
A. GENERAL
It is the City's desire to hire a planning consultant to prepare a
Comprehensive Plan update that will comply with the State's Statutes
and the Metropolitan Council's Planning Handbook requirements. In
completing this Plan, the Consultant will work with the City's
Engineering Department to utilize the GIS computer system to prepare
all the necessary maps. The inventory and land use information shall
be collected and formatted in a manner that is compatible with the
City's GIS system. The City's Engineering Department will also be
utilized to provide all the necessary technical engineering input
required.
B. Inventory/Community Profile
The inventory/community profile section of the Mendota Heights
Comprehensive Plan will be a summary of exsiting conditions related
to the Mendota Heights demographic profile, the physical environment
and land use, housing and neighborhoods, land use controls,
transportation, infrastructure and community facilities. This portion of
the document is intended to provide an historical background and the
data base from which the Comprehensive plan will be developed. The
request for proposal should include a descriptive outline for all the
elements that will be necessary for a comprehensive
inventory/community profile.
C. Land Use Plan
1. Policies and Goals
This section is to be completed by the planning consultant.
Update the City's Policies and Goals section including general,
residential, transportation, parks and open space, economic
community services and facilities, environmental and
appearance, and solar access goals. This section is to be
completed following a public process and workshop discussions
C/TY OF MENDOTA HEIOHTS /RO/OSAL FOR rLAA/N/NO SERV/CfS FOR COMPREHENS/VE PLAN U/DATE/MNRRA ORANT STUDY 2
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with City Council, Planning Commission and City Staff.
2. Land Use
This section is to be completed by consultant. All land use
maps will be generated by City Engineering Staff on its GIS
Arcview computer in concert with the Consultant. The request
for proposal shall include a descriptive outline of the steps that
are necessary to update the existing land use maps and
describe the existing land use regulations to adress all local and
regional concerns. This information will be gathered and
presented consistent with the format requested by the
Metropolitan Council.
3. Housin4
This section is to be completed by consultant. In 1996, the
City of Mendota Heights prepared an Action Plan as a
participant in the Metropolitan Livable Communities Act.
Mendota Heights is a participant in the Dakota County HRA
Cluster Plan for the purposes of compliance with the
Metropolitan Council's implementation of Livable Communities
Act. This information will be utilized for the Housing Element
section in the new Comprehensive Plan. The proposal shall
also include the use of updated Census data, building permit
information and Dakota County HRA information.
4. Water Resources Management
This section is to be completed by the City's Engineering
Department based on direction from the various Watershed
Management Organizations. The Consultant will prepare this
section in compliance with the Metropolitan Council's
requirements for Water Resources Mangaement.
5. Historic Preservation/Solar Access
These sections will be completed by the Consultant. The
proposal shall include a descriptive outline on preparing these
sections.
6. Transportation
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This section is to be completed by City Engineering Staff in
concert with the Consultant who will prepare this section in
compliance with the Metropolitan Council's requirements for
the Transportation Element.
7. Airport
This section is to be completed by the Consultant in concert
with the Airport Relations Commission and City Staff. Mendota
Heights enforces a Sound Attenuation Ordinance based upon
Noise Zones established by the Metropolitan Council. These
noise zones have recently been expanded by the Metropolitan
Council. As part of the Comprehensive Plan update, the City
will need to consider the adoption of these expanded noise
zones and any necessary changes to the Sound Attenuation
Ordinance. An aviation section of the Comprehensive Plan that
addresses guidelines on safety, land use and noise compatibility
and other factors in the Metropolitan Council's Aviation
Development Guide Plan is an important element of the
Comprehensive Plan due to our proximity to the MSP
International Airport. The proposal should include a
descriptive outline that addresses the preparation of this
section.
8. Wastewater
This section is to be completed by City Engineering Staff in
concert with the Consultant who will prepare this section in
compliance with the Metropolitan Council's requirements for
the Wastewater Element.
9. Parks and Open Space
A Parks and Open space map will be completed by City
Engineering Staff in concert with the Consultant. The
Consultant will be responsible for the narrative portion of this
section in compliance with the Metropolitan Council's
guidelines for Parks and Open Spaces.
10. Water Supalv
Water is supplied by St. Paul Water Utility. City staff will be
responsible for incorporating this section into the
C/TY OF MENDOTA HEIQHTS PROPOSAL FOR PLANN/NO SERNCES FOR COMPREHENSIVE PLAN UPDATE/MNRRA QRANT STUDY 4
Comprehensive Plan including addressing all private well
requirements.
11. Ordinances
The Planning Consultant will review the City's Ordinances and
official controls for conformance with all applicable State Laws.
The Consultant will prepare the Implementation Program in
compliance with the Metropolitan Council's requirements.
12. Caqital Improvement Program
The Planning Consultant will work in concert with the City Staff
to include a C.I.P. within the Comprehensive Plan in compliance
with the Metropolitan Council's requirements..
13. Intergovernmental Coordination/Economic Development
RedeveloQment
The Planning Consultant will work in concert with the City staff
to develop these sections in compliance with Metropolitan
Council's requirements.
D. MNRRA and Critical Area Planning District
The Consultant shall assist Staff of the City of Mendota Heights to
accomplish the following:
1. To verify that the City's current Critical Area Ordinance conforms to
State and Federal mandates (referred to in MNRRA literature as "Tier
1") and, if found to be out of conformance, to rectify those non-
conformities so that it fully complies with those mandates.
2. To consider the voluntary adoption of other policies contained within
the MNRRA Comprehensive Management Plan (referred to as "Tier
2". )
3. To write the Critical Area portion of the revised Comprehensive Plan
to be submitted in its entirety to the Metropolitan Council by
December 31, 1998.
4. To cooperate with the Cities of Mendota and Lilydale on a variety of
issues related to the Critical Area to be documented in a Tri-City
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Report.
The Consuitant shall assist the Staff of the City of Mendota Heights to
achieve the following outcomes by December 31, 1998:
1. A Critical Area Ordinance which fully conforms to State and Federal
mandates (referred to as "Tier 1 ")
2. A consideration of the voluntary adoption of other policies contained
within the MNRRA Comprehensive Management Plan (referred to as
"Tier 2")
3 An up-to-date Critical Area portion of the revised Comprehensive Plan
submitted with said Comprehensive Plan in its entirety to the
Metrop,olitan Council by December 31, 1998.
4 Cooperation with the Cities of Mendota and Lilydale on a variety of
issues related to the Critical Area (see Attachment for Question Six)
documented in a Tri-City Report.
SECTION IV. PLANNING TACTICS
The following meetings shall be scheduled:
1. Individual interviews with City Officials in order to prepare for
the intial workshop are necessary. The proposal shall describe
how these interviews will be structured.
2. Intergovernmental interviews shall be conducted with ISD No.
197, Dakota County, Metropolitan Airports Commission (MAC),
Fort Snelling State Parks, the Cities of Eagan, West St. Paul,
Sunfish Lake, Inver Grove Heights, Mendota and Lilydale.
Interviews with large private landowners shall be conducted
including Resurrection and Acacia Cemeteries, Dodge Nature
Center, three golf courses, Somerset Area landowners and
United Properties.
3. One initial workshop shall be conducted with the City Council,
Planning Commission, Airport Relations Commission and Parks
and Recreation Commission to gain direction on needs, issues
C/TY OF MENDOTA HEI[iHTS PROPOSAL FOR PLANNINa SERNCES FOR COMPREHENSNE PLAN UPDATE/MNRRA �RAM STUDY 6
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and objectives for plan preparation. Consultant wiil summarize
the workshop in concert with City staff and identify the issues
and community goals to be addressed through the
comprehensive plan process.
4. Neighborhood information meetings shall be conducted at City
Hall. The proposal shall include a descriptive outline on a
format for the meetings including materials, preparation and
documentating the outcome. Number and composition of the
meetings will be determined at the initial workshop meeting.
5. A second workshop shall be scheduled with the City Council,
Planning, Airport Relations and Parks and Recreation
Commissions to present the findings of a preliminary report.
6. Once a draft final document has been prepared, a public
hearing shall be scheduled in front of the Planning Commission
before the report is sent to the City Council for final approval.
SECTION V INSTRUCTIONS TO APPLICANTS
If your firm is interested in providing land use planning services to the
City of Mendota Heights to update the Comprehensive Plan and
complete the MNRRA Grant Study, the City requests that you submit
the following information:
1. The name and location of your firm and location of head
offices, if different.
2. The number of years in operation at the Twin Cities location,
and at head offices, if different.
3. A brief (less than two pages) description of the firm and the
type of work that it does. The City of Mendota Heights is
especially interested in prior comprehensive plan preparation
experience.
4. Identify the person who would serve as primary contact and
lead land use planner in providing the City with planning
services. If more than one person is anticipated to assist in
carrying out these duties, they too should be identified. Short
(less than two pages) resumes of those involved should be
attached, should clearly identify qualifications to perform the
C1TY OF MENDOTA HpOHTS PROPOSAL FOR PLA/VN/NO SERV1Cf5 FOR COMPREHENS/VE PLAN UPDATFlMNRRA QRANT STUDY 7
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intended duties, and should list the following:
a. Education.
b. Years of experience performing municipal land use
planning work on behalf of public employers.
c. Years of experience performing municipal land use
planning work on behalf of private employers.
d. Other areas of expertise.
e. Verify that your firm and its members have no
conflict of interest which would impair your ability
to provide the City of Mendota Heights fair and
unbiased land use planning services. If unable to
provide such verifications, please list any and all
circumstances which may represent such conflict
of interest.
f. Completed copy of Exhibit C.
5. A description of your firm's approach to this project, to include:
a. A general outline of the content of the completed
project.
b. A time schedule of the major milestones of the
project.
c. Assistance and participation expected from City
Staff and/or community.
SECTION VI COMPENSATION
Compensation from the City of Mendota Heights to the firm selected
to provide land use planning services will be stated in terms of a cost-
plus materials basis with a"not to exceed" amount. The "not to
exceed" fee is intended to include all consultant staff time necessary
to perform the required land use planning services for:
1. Updating the City's Comprehensive Plan.
C/TY OF MENDOTA HEl�HTS PROPOSAL FOR PLANN/NO SFRV/CES FOR COMPHEHENS/VE PLAN UPDATE/MNRRA ORAM STUDY H
2. Assisting in the MNRRA Grant.
The cost of reimbursable supplies, mileage, etc. shall be itemized on a
per unit basis in the proposal. A rate schedule shall be provided that
lists all members of the firm and their billing rate for work that will be
performed on the cost-plus-materials basis. Your proposal must
include a fully completed copy of Exhibit C- Proposal for Land Use
Planning Services.
SECTION VII SCHEDULE
In selecting a land use planning firm, the City of Mendota Heights
anticipates the following schedule:
May 26, 1997
May 26 to June 3,
June 17, 1997
June 17 to July 1,
July 1, 1997
Response Deadline for Proposals
1997 Council Review of Proposals
Tentative Council Decision Date
1997 Development of Contract
Consultant Begins Work
SECTION VIII EVALUATION AND SELECTION
Evaluation and selection of a firm to provide land use planning
services to the City of Mendota Heights will be based on the
following:
A. Evaluation Criteria
2.
Qualifications of firm and land use planner who will serve
the Citv of Mendota Heights:
* Skill and ability of assigned personnel.
* Applicable experience with municipal
Comprehensive Plan and MNRRA Grant
preparation.
* Knowledge of all Minnesota laws and regulations
related to land use planning, zoning,
comprehensive planning, etc.
Costs
* Reasonableness of costs.
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3. Other Factors Includin4:
* Demonstrated knowiedge of the City of Mendota
Heights and its development characteristics.
* Availability and location of assigned personnel.
* Conformity of proposal with RFP.
B. Procedure
Responses will be reviewed and evaluated by the Mendota
Heights City Council. The top firm or firms may be interviewed
by a subcommittee of the City Council after the initial
evaluation has been completed. All candidates will be notified
by mail as the selection process progresses.
SECTION IX CITY CONTRACT AND SUBMISSION DEADLINE
Proposals must be received by 12:00 noon on Monday, April 28,
1997. Seven (7) copies of the proposal should be sent or delivered
to: Kevin Batchelder, City Administrator, City of Mendota Heights,
1101 Victoria Curve, Mendota Heights, MN 55118. See Exhibit C for
more details.
CITY OF MENDOTA HEIGHTS PFOPOSAL FOR PLANNlNO SERV/CES FOR COMPREHENS/VE PL4N UPDATFJMNRRA QRANT STUDY � O
Name of Firm
Address
Contact Person
Phone Number
EXHIBIT C
CITY OF MENDOTA HEIGHTS
PROPOSAL FOR PLANNING SERVICES
Fax Number
I have fuily read and understand the request for proposals issued by
the City of Mendota Heights for Comprehensive Plan Update and MNRRA
Grant planning services and hereby propose to provide such services to the
City on a cost-plus-materials basis at a"not-to-exceed" cost of:
Comprehensive Plan Update S
MNRRA Grant Services S
I further understand direct related expenses are eligible for
reimbursement by the City, and i have attached an itemized listing of
anticipated expenses stating the per unit cost of each. I have also attached
a list of each member of the firm and their billing rates.
Furthermore, I have attached a copy of all items specifically
enumerated in Section IV of the RFP - Instructions to Applicants.
Submitted for consideration by the City Council of the City of
Mendota Heights this day of , 1997.
Signature
Title
This proposal and required attachments must be received by the City of
Mendota Heights no later than 12:00 noon on Monday, April 28, 1997.
Seven (7) copies of the proposal should be sent or delivered to: Kevin
Batchelder, City Administrator, City of Mendota Heights, 1101 Victoria
Curve, Mendota Heights, MN 55118.
C/TY Oi MENDOTA HOQHTS /ROPOSAL FOR PLANN/NO SERNCES FOR COMPREHENSNE PLAN l/PDATFJMNRRA QRAM STUDY 11
CITY OF MENDOTA HEIGHTS
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Apri111, 1997
To: Mayor and City Council
From: Kevin Batchelder, City Admi.nistrator
Subject: Schedule Workshop for Annual Target Issues/Goal Setting Session
DISCUSSION
At the Mazch 18, 1997 City Council meeting, the Council directed staff to begin
preparations for the Annual Target Issues/Goal Setting workshop. City Council also requested
that each department prepare a 5 Year Plan that envisions future changes to providing services.
These five year plans were to anticipate changes in service provisions, equipment, stafFing
levels and reorganizations.
Council stated their desire to hold this workshop on a Saturday in May. Typically, this
workshop begins . and lasts until approximately 1 p.m. There are five Saturdays in
May, including ay 3 ay 10, May 17,���' and May 31. Memorial Day weekend
would be held o M 24-26.
ACTION REOUIRED
Council should d tennine the appropriate date for the Annual Tazget Issues workshop
and provide staff with tion for hosting this workshop.
�s h�� t �
S jr"�
CITY OF MENDOTA HEIGHTS
Ti� �
April 11, 1997
To: Mayor and City Council
t(', -�
From: Kevin Batchelder, City A''s�ra
Subject: Closed Council Session to Discuss Labor Negotiations and
Adjourn to Joint Workshop on April 19, 1997
DISCUSSION
On March 20, 1997, the Bureau of Mediation Services conducted a mediation session
with City management and the Teamsters Local No. 320, representing the public works
bargaining unit. The current, two year contract expired on December 31, 1996. I have been
informed that the public works bazgaining unit has ratified the City's proposal for a one year
contract. Council should review this settlement.
RECOMMENDATION
Minnesota Statutes 471.705 allows Council to, by majority vote of the Council, hold a
closed meeting to consider strategy for labor negotiations, including discussions of labor
negotiation proposals. I recommend that Council pass such a motion announcing that the
Council will meet in closed session immediately after we conclude our regulaz meeting
business on April 15, 1997.
ACTION REQUIItED
Council should adopt a motion to conduct a closed Council session, for purposes of
discussing labor negotiation developments, immediately following the Council's regular April
15, 1997 meeting.
As it is likely that Council will not reconvene in open session this evening, the Council
should also pass a motion to adjoum their regularly scheduled meeting, at the conclusion of the
closed session, until8 a.m. on Saturday, Apri119, 1997 for the purpose of conducting a 7oint
Workshop with the Planning Commission to consider a Telecommunications Tower Ordinance.