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1997-01-211. 2. 3. 4. 5. : � i � �1 i i "' i CITY OF MENDOTA HEIGHTS DAKQTQ CCIUNTY, MINNESt�TA CITY CC►UNCIL AGENDA JANUARY 27, 199?- 7:30 P.M. Caii to Order Roll Cail Agenda Adoption Approval of January 7 Minutes � • � :� � �':1C�'iTFT1 a. b. c. d. e. f. 9- m. n. o. P• q• r. � Acknowledgment of the January 8 Airport Relations Commissian Minutes. Acknowledgment of the Fire Department Report far November, 1996. Acknowledgment of the Fire Departrnent Report for December, 1996. Acknowtedgment of the Treasurer's Report for December. Approval to Purchase Two Squad Cars. Approval ta Purchase Faurfieen Portable Radios and Six Pagers. Approval to Schedule the Annua! Board of Review Meeting on Aprii 't , 1997 beginning at 7:00 p.m. Approval to Reappoint Representatives to NDC4. Approval to Reappoint Advisory Commission Representatives. Accept Airport Relations Cammissian Resignations and Direct Staff fio Adverkise for Two Positions on the Airport Relations Commissicmn. Approvai to Purchase Computer Network Upgrade. Acknowledgment of the January 14 Parks and Recreation Commission Minutes. ' Acknowledge Receipt of an Update on Ziggy`s Expansion Proposai. Acknowledge Receip o pdate on Copier Acquisition. Approval af the 1997 iice Labar Agreement. Approval of �ist af Appravai of the List af Contractars. Acknowledge Receipt of Information from Dakota County HRA. Approvat of RFSOLUTION NO. 97-04 - RESOLUTIaN DlREGTlNG ENTRY t?NTCI THE IVICNEILL PROPERTY F{'JR ENVIRONMENTAL TESTWG BEFORE EMWENT DOMAIN PR�CEEDINGS (Pursuant to Minn. Stat. 117.041 Subd. 2}. It � �� . � ��,�,•� 1 f f' � : � i �• � �� a. �,�..iy.Q,�6-26: Beckmann - Variance Continuation b. Discussion on Paster Enterprises - Excess MnDOT Right-of-Way ' Acquisition. c. Discuss United Properties" Request for Tax lncrement Financing (Enterprise Corporate Center Phase II) - d. Discuss Request for Tax Increment Financing - Mr. Tom Lander, representing Brown Institute. e. Discuss Status of Bunker Hiils Street Reconstruction Project. f. D�scuss MNRRA Grant - RESOLUTION NO. 91-t1� : � j i i i i i' i 9. Adjourn to Freeway Road Workshop on February 1, '199�. �� , ,r, � ....- ��i{�.�,,,-- (,�t�rs ,� � 3 �"� � Auxitiary aids for disa6led persons are avaitable upon request at teast 12C1 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights witi make every attempt to provide the aids, however, this may not be possi6le on short notice. Please contact Ci#y Administration at 452-185Q with requests. ��jv � V" --�-- -�-+� t/� t''1G3 L u� �,,,,.-� l+�VL 'S t ` ` _ '�'" ,�— �'^' �y,�e' � 7 -� v � CtTY QF MENDC3TA HE(GHTS C�L�►�iI�7 0 January 21, 1997 TO: Mayor and City Council ' � FRQM: Kevin Batchelder, City Administrator SUBJECT: Add C)n Agenda for January 21 City Cauncil Nleeting Two new items have been added #o the Consent Calendar. Please see items 5r and 5s (�). � �. ggenda as��ii4�. It is recommended that Council adopfi the revised agenda printed on pink � paper. r� � 5r. Acknowtedae $g�gj�� lnformation fram pako� Coun� ,�� Please see the attached infarmation. �, f 5s. ARprav,�( ,� 13ESC1LUTIt3N �y¢,, �i-04 �g,ardina Mc eill ProRe� Acc�uisition. Please see attached the attached memo and R�solution. 1. Cali to Order 2. Roll Call 3. Agenda Adoption 4. 5. 6. 7. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA C1TY COUNCIL AGENDA JANUARY 21, 1997- 7:30 P.M. Approval of January 7 Minutes [�� •� : •�� a. b. c. d. e. f. 9• k. I. m. n. o. p� q� Acknowledgment of the January 8 Airport Relations Commission Minutes. Acknowledgment of the Fire Department Report for November, 1996. Acknowledgment of the Fire Department Report for December, 1996. Acknowledgment of the Treasurer's Report for December. Approval to Purchase Two Squad Cars. Approval to Purchase Fourteen Portable Radios and Six Pagers. Approval to Schedule the Annual Board of Review Meeting on April 1, 1997 beginning at 7:00 p.m. Approval to Reappoint Representatives to NDC4. Approval to Reappoint Advisory Commission Representatives. Accept Airport Relations Commission Resignations and Direct Staff to Advertise for Two Positions on the Airport Relations Commission. Approval to Purchase Computer Network Upgrade. Acknowledgment of the January 14 Parks and Recreation Commission Minutes. Acknowledge Receipt of an Update on Ziggy's Expansion Proposal. Acknowledge Receipt of an Update on Copier Acquisition. Approval of the 1997/1998 Police Labor Agreement. Approval of List of Claims. Approval of the List of Contractors. �� •� •��. a. b. G. 1 1 1"� 1� 1 1 1 sase No. 96-26: Beckmann - Variance Continuation Discussion on Paster Enterprises - Excess MnDOT Right-of-Way Acquisition. niscuss U�if.�:ed Properties` Request i�or Tax Increment Financing (Enterprise Corporate Center Phase II� d. Discuss Request for Tax Increment Financing - Mr. Tom Lander, representing Brown Institute. e. Discuss Status of Bunker Hills Street Reconstruction Project. f. Discuss MNRRA Grant - RESOLUT/ON NO. 97-04 : � � ��iii•� 9. Adjourn to Freeway Road Workshop on February 1, 1997. Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452-1850 with requests. . � Page No. 1 January 7, 1997 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regulaz Meeting Held Tuesday, January 7, 1997 Pursuant to due call and notice thereof, the regulaz meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Koch, Krebsbach and Huber and Smith. OATH OF OFFICE City Clerk Kathleen Swanson administered the Oath of Office to Mayor Mertensotto and Councilmembers Huber and Krebsbach. AGENDA ADOPTION Councilmember Koch moved adoption'of the revised agenda for the meeting. Councilmember Smith seconded the motion. Ayes: 5 Nays: 0 APPROVAL OF MINUTES Councilmember Smith moved approval of the amended minutes of the December 3, 1996 meeting. Councilmember Koch seconded the motion. Ayes: 5 Nays: 0 Councilmember Krebsbach moved approval of the minutes of the December 4, 1996 adjourned meeting as amended. Councilmember seconded the motion. Ayes: 5 Nays: 0 Ayes: 3 Nays: 0 Abstain: 2 Huber, Krebsbach Ayes: 4 Nays: 0 � Abstain: 1 Mertensotto Councilmember Smith moved approval of the amended minutes of the December 11, 1996 adjourned meeting.. Councilmember Koch seconded the motion. Councilmember Krebsbach moved approval of the amended minutes of the December 17, 1996 regulaz meeting.. Councilmember Koch seconded the motion. Page No. 2 January 7, 1997 CONSENT CALENDAR Councilmember Krebsbach moved approval of the consent calendar for the meeting, revised to move item 6i., donation from Lloyds Meats, to the regular agenda, along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the December 11, 1996 Airport Relations Commission minutes. b. Acknowledgment of the Building Activity Report for December, 1996. c. Adoption of Resolution No. 97-01, "RESOLLTTION ESTABLISHING 1997 CITY DEPOSITORIES OF FLTNDS." d. Adoption of Resolution No. 97-02, "RESOLUTION ACCEPTING PLEDGED SECURITIES FOR 1996." e. Aclmowledgment of a memo from Code Enforcement Officer Gill and authorization for the issuance of a sign permit to allow installation of a wall mounted sign on the Gopher One Call building, located at 2020 Centre Pointe Boulevazd in accordance with its application and plan.. f. Adoption of Resolution No. 97-03, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR.FRIENDLY HILLS STREET REHABILITATION (IMPROVEMENT NO. 95, PROJECT NO. 6)." g. Acknowledgment of a memo from the City Clerk regarding the status of copier acquisition. h. Approval of the permanent appointment of Scott Patrick at a Mendota Heights police officer, retroactive to November 25, 1996, at a salary rate commensurate with the current labor agreement including educational incentive pay of 5% per year. i. Acknowledgment of receipt of the adopted 1997 budget. j. Aclrnowledgment of the following communications regazding Case No. 96-26, Beckmann: letter from Mr. John Bellows regarding city retention of an expert to analyze radio frequency interference; letter from Mr. Beckmann regarding transmission of technical data on communications effectiveness; and letter from Owl Engineering regazding ,� Page No. 3 January 7, 1997 communications effectiveness of an antenna boom height of 16 feet.. k. Approval of the List of Claims dated January 7, 1997 and totaling $323,510.60. 1. Approval of the list of contractor licenses dated January 7, 1997 and attached hereto. m. Authoriza.tion to subscribe to the "Airport Noise Report" for one yeaz, at a cost of $495, funding to be from the Air Noise Consultant line item in the Planning Budget. Councilmember Smith seconded the motion. Ayes: 5 Nays: 0 ACTING MAYOR Mayor Mertensotto moved to appoint Councilmember Smith to serve as Acting Mayor for 1997. Councilmember Krebsbach seconded the motion. Ayes: 4 Nays: 0 Abstain: 1 Smith OFFICIAL NEWSPAPER Council acknowledged a memo from the City Clerk regazding appointment of an Official Newspaper for 1997. Councilmember Koch moved to designate the Southwest Review as the City's Official Newspaper for 1997. Councilmember Smith seconded the motion. Ayes: 5 Nays: 0 DONATION Council acknowledged a memo from Fire Chief Maczko regazding receipt of a$500 donation from Lloyds Food Products in appreciation for Fire Department response to a recent chemical emergency. In his memo, Chief Maczko informed Council that the donation has been deposited in the Relief Association Dance Fund as has been department practice. Mayor Mertensotto stated that accepted public audit standards and IRS rules stipulate that all public bodies must aclaiowledge gifts to that public agency. He further stated that all donations or gifts to the city that are acknowledged by Council should go to the city fund for the depariment to which it is donated, unless the donor dedicates the gift to a special purpose. He pointed out that the Fire Department is Ayes: 5 Nays: 0 Page No. 4 January 7, 1997 asking that the money go to the relief association, but the donation is to the fire department, which is funded by the city's taxpayers. He stated that unless the intent of the donor is that it be dedicated to the relief association, it should go into the general fund He pointed out that the dance fund can be used for any purpose, and when the fire- fighters sell dance tickets, the tickets state that the money goes to the Relief Association. He stated that if Council accepts the donation on behalf of the city, it should be allocated to the fire deparkment general fund budget and used for a specific purchase. He further stated that at this time, a letter of appreciation should be sent to Lloyd's, and at such time as the fire department purchases something with the $500, the department should acknowledge to Lloyd's what the money was used for. He felt that the city will be faced with a growing number of donations in the future, and stated that a policy must be established. He stated that if money is given to a city department, it should go into the city's budget for the department and dedicated to be used for something the deparhnent would like that is not necessarily budgeted. Councilmember Huber stated that he agrees with the Mayor's recommendation, since firefighters receive compensation for fire responses and it would not be possible to use the donation to reimburse those who attended the emergency for lost wages, as had been requested in the letter from Lloyd's. Treasurer Shaughnessy informed Council that the city has received several donations to the Police Department over the years and those donations have always gone into a special city fund. He explained that at all times, the funds stay with the city until they aze expended for a special police department purpose. Councilmember Huber moved to accept and acknowledge the very generous gift from Lloyd's Foods, and to direct staff to express appreciation to Lloyd's and inform them that the donation will be placed in the 1997 Fire Department budget for the purchase of an unbudgeted item. Councilmember Smith seconded the motion. Mayor Mertensotto stated that with adoption of the motion, all city departments will now know that it is city policy that all donations will be placed into the city's budget for the department that received them for the purpose of purchasing unbudgeted items. Page No. 5 January 7, 1997 COMMLJNICATIONS Council acknowledged a memo from Administrative Assistant SITE ON WI�ELS Hollister regazding a request from Cellular Realty Advisors (CRA), representing the PCS service delivery firm American Porta.ble . Telecom (AP'1� to allow a retractable cellulaz antenna mounted on a truck, known as a Communications Site on Wheels (COV�, to be temporarily placed within the city. Council also acknowledged a letter from CRA along with drawings of the proposed COW. Mr. John Bazstow, from APT, and Mr. David Huihui, from CRA, were present for the discussion. Mr. Barstow reviewed the request, saying that the city has adopted a moratorium but APT has been before Council in the past looking for cell tower sites. He stated that APT is a PCS developer wluch ' would like to cover Mendota Heights, both for its residents and , those traveling through the city. APT would like to set up a temporary site using a COW - a trailer that holds the radio equipment and an 84 foot tower - that would be set up at the southwest corner of the NSP tank fann. Mayor Mertensotto stated that approving the request would set a precedent and APT's competitors would make similaz requests even though Council has placed a moratoriu.m on new communications antennae and apparatus applications has been established to allow the city to develop an ordinance. He pointed out that cellular communication providers might say that if the Council does not want permanent structures, the providers will go with temporary units like what is proposed. It was his opinion that the COWs aze covered under the moratorium, and are not a way to get azound the moratorium. He stated that the moratorium should include all types of antennae and towers, and he recommended that Council not approve portable antennae on the basis that approval would set precedent. � Councilmembers Huber and Smith agreed. Councilmember Smith stated that one of the important items in considering an ordinance is determining what is an appropriate area for towers to be located. Councilmember Krebsbach stated that Council needs to take a look at the balance of demands of the city's residents and those traveling the freeway corridors. She stated that she might be inclined to view the proposal as an acceptable alternative on an interim basis and that she does not want to take action this evening. Page No. 6 January 7, 1997 Mayor Mertensotto responded that Council while commu.nications on wheels might well be the solution to location of antennae, Council will be meeting with the Planning Commission soon in a workshop to begin discussion on drafting an ordinance. Mr. Bazstow sta.ted that APT is trying to provide a service, and his concerns is that he has been approaching the city on and off for almost a yeaz and is now faced with a one yeaz moratorium. He further stated that he would like to serve the community at some point in time and would like to know when that will be. Mayor Mertensotto stated that there should be no loopholes or exceptions to the moratorium. He pointed out tha.t since there is no formal application before Council, so Council does not need to pass a motion to deny the request. ZIGGY' S Council acknowledged a memo from Public Works Director Danielson regazding a request from Mr. Lany Mack for approval to grant an exception to the building code to allow him to expand Ziggy's seating space and operate for up to six months with fewer than the required number of restroom facilities. Council also acknowledged letters from Mr. Mack and Mr. Ed Paster. Mr. Mack and Mr. John Streeter, from Paster Enterprises, were present for the discussion. Mayor Mertensotto asked Mr. Mack if he has filed a revised master plan to the city which covers the entire project. Mr. Mack responded that he provided city staff with a revised plan which covers his projected changes to update the existing rest rooms and add the toilets and sinks that the building code requires. He stated that he does not have time to prepare a complete master plan, but the six months would allow him to move forward and redesign the store and look at how he should set up the facilities. Mayor Mertensotto responded that he received a call from a state building official and was told that Council does not have authority to grant building permits or occupancy permits He stated that the question is how Council cauld control this for some period of time. " The informed Mr. Mack that he asked the building official if there is no way Council can accommodate a local business owner who would like to add space but before expanding his lease and adding bathrooms he would like to operate for a period of tixne to deternune economic feasibility. He stated that while he was told that Council cannot waive the building code requirements, he informed the building official that the Code Enforcement Officer works for the Page No. 7 January 7, 1997 city and issues building and occupancy pernuts and his job is dependent on the City Council.. He farther stated that he informed the official that City Council always approves commercial and � industrial building permits, and while Council would not be approving this building permit as such, but rather, it would be setting the conditions for approval. He stated that the official stated that Council could grant a conditional use permit, but that would require Mr. Mack to make application and follow standard CUP procedures, which could take months. He informed Mr. Mack that Council has issues special use pernuts in the past for temporary permits to allow individuals time to meet code requirements, but the building official was concerned about whether Council could shut : the opera.tion down if Mr. Mack did not comply with the requirements within a specified time. He sta.ted that Council could not shut down the operation, but could require a signed agreement from Mr. Mack stating that he will make a11 code required improvements within the specified time or the permit will expire by that time. Additionally, the Cade Enforcement Officers would feel more comfortable if they had a master plan as well, showing what code requirements must be made. Mr. Mack responded that the letter he has submitted to the city addresses the issue of the time-frame he is under with the la.ndlord. He explained that by the end of June, 1997, he has to give Paster � Enterprises a firm commitment on whether he will talce all of the available space, but right now the temporary expansion takes only about one-third of the space next door. Bye the end of June, he must give Paster a master plan, (which will include a bakery), a financing plan and a completion date. = Mayor Mertensotto pointed out that a state building official is looking at this, which makes the situation different. He informed Mr. Mack that Council must have a plan so that the Code Enforcement Officer knows what Mr. Mack will be required to do in order to expand, and if that improvements shown on the plan are not completed by the time-frame required by Council, Council will give notice to Mr: Mack that if a certain amount of the facility is not in ; place by a specified time the Code Enforcement Officer will revoke the occupancy permit. Mr. Mack responded that he is willing to do that and to put in the bathrooms before 7une 30. He sta.ted that this will be the maximum seating space, as he cannot expand any more in the center. Page No. 8 January 7, 1997 Councilmember Krebsbach asked whether this would be a special use permit for six month to expand without the required bathroom facilities. Mayor Mertensotto responded that it would not, but rather that the special permit would be to give Mr. Mack a time frame within which to complete the requirements for building permit issuance. Councilmember Krebsbach stated that Mr. Mack is asking for a trial period for the resta.urant expansion. She asked what will happen if Mr. Mack does not meet the code requirements. Mr. Mack responded that if he does not give the agreement to permanently take all of the expansion area by the end of June, he will give up that space and go back to the existing space. He informed Council that the space became available and it is too soon for him to do everything. He stated that Mr. P�.ster is wil�ing to go along with a sublease now and in order for him to take the partial space he must get city approval. Mayor Mertensotto responded that Council can give Mr. Mack time limits within which to accomplish code compliance through a special use permit but will not authorize a building permit. He pointed out that Council cannot waive the requirements of the building code, and even though Ziggy's has bathroom facilities now there are not enough facilities for the added seating space. Mr. Mack stated that there are currently one men's facility and one women's restroom and there is also a third, unisex, bathroom which has immediate access to the restaurant staff, but the code requires additional stalls in each of the two restrooms. Councilmember Krebsbach stated that Mr. Mack has been working with a coffee house concept. She asked if he has given up that concept. Mr. Mack responded that he wants to maintain the coffee house atmosphere but it has always been his intent to have a light faze restaurant and full scale deli and bakery. Councilmember Smith stated that it would be wonderful if Mr. Mack felt confident enough to go ahead with the expansion. She asked if Council allows him six months to meet the code, does that mean he will meet the requirements in six months. Page No. 9 January 7, 1997 Mayor Mertensotto responded that a special use pernut would embody all of the requirements Mr. Mack must meet and set a time fratne to meet those requirements. Mr. Mack asked that Council set the time frame for 60 days from June 30 so that he has sixty days from the time he must sign the least to complete the requirements. He stated that he will know by the end of June whether he can meet the city's demands. He explained that he only has to commit to one third of the space until June 30. � Mayor Mertensotto pointed out that the problem is that the Code Enforcement Officers will look at the building code, which says certain requirements must be met. He informed Mr. Mack that if he daes not meet those requirements he will not receive a building permit. He informed Council that Code Enforcement Officer Gill ` has reviewed Mr. Mack's plans and indicated that they do not meet code requirements. �e pointed out to Mr. Mack that �anless the Code Enforcement Officer indicates that he has received a plan that conforms to code Council will not approve a special use permit. Nir. Streeter stated that Paster Enterprises is taking a chance on Mr. Mack by not leasing out the entire space that will be vacated. He informed Council that Mr. Mack has done very well with the space he has leased, and as a fail safe Paster Enterprises has agreed to allow him until June 30 to see if his business will prosper. At the end of June, Mr. Mack will be obligated to end his use of the partial space and turn it back to the was it is now or he must least the entire space and must give Paster a fu11 set of plans and specifications before going into the remainder of the space. He explained that the agreement between Paster and Mr. Mack says that remodeling the space must be in accordance with state and city laws. Councilmember Krebsbach sta.ted that the drawing which has been submitted to Council shows that Mr. Mack is not using the entire space. She asked whether the resta.urant will be expanded when he does lease the total space. Mr. Mack responded that the remainder of the space will be kitchen area where the bakery ovens will be, and there will be no additional seating space. Mayor Mertensotto stated that Council would have to set conditions which he does not think can be set until there is a master plan that has been approved by the Code Enforcement Officers. When that occurs, Council would not then have tinkered with the Uniform Building Code or interfered with the authority of the Code � � Page No. 10 January 7, 1997 Enforcement Officers. He informed Mr. Mack that the City Attorney will have to inform Council on what conditions must be set, including the time frame. He stated that there is no way Council can shut down Mr. Mack's existing business because he is operating under state requirements, but Attomey Hart must tell Council what conditions must be established in the special use permit. He further stated that if Mr. Mack does not meet those requirements, the city would shut down the expansion opera.tion. Mr. Mack responded that he has a commitment to June 30 with the landlord and that is the latest time that he can commit to the space. Attorney Hart stated that what a special use permit would be doing is to give Mr. Mack a reasonable period of time during which he must complete the plan which will be attached to the special use permit. He stated that the remedy for not completing the plan would be revocation of the occupancy permit for the space, and Council , can determine the time frame condition, which is entirely independent from the agreement that Mr. Mack has with lus landlord. Mayor Mertensotto stated that Attomey Hart would also have to draft language regarding a notification period at wluch time the city can call Mr. Mack in to ask why he has not met the requirements. He informed Mr. Mack that before Council can consider approving a special use permit, he must first submit a master plan to the Code Enforcement Officers to determine code compliance, since Council cannot make the determination on whether the plans meet code. Attorney Hart stated that the special use permit will not be issued until there is an agreement, and that cannot happen until the next regular Council meeting at the earliest. He informed Mr. Mack that it is his obligation to demonstrate to the City Council that he has met the code, but other issues may come up between now and the next meeting that will also require discussion. Councilmember Smith sta.ted that in order for Council to approve the special use permit, there must be a plan that currently meets all codes and is approvable by the Code Enforcement Officers. the criteria of the UBC. She asked whether Council can entertain any change to that plan. Attorney Hart responded that Council cannot deviate from the UBC but reserves the discretion to grant a change in the plan if it still meets the UBC. Page No. 11 January 7, 1997 Councilmember Krebsbach stated that she hopes that the expansion does not come around to the back of the building. Mr. Mack responded that it does not - just the kitchen will be in back. He stated that he is only planning on doing cosmetic changes now, and the only thi.ng he needs is a permit to open a non-bearing wall, install electrical outlets and a hallway, but he cannot do that work until he has a permit. Attomey Hart was directed to outline procedures and prepaze a draft agreement for considera.tion on January 21. MNRRA GRANT Council acknowledged a memo from Assistant Hollister regarding � the availability of a Minnesota National River and Recreation Area (IVIl�TRRA) grant to assist in the cost of revisions to any aspects of the city's Comprehensive Plan which relate to the Critical Area. r Assistant Hollister informed Council that the city is eligible to receive a grant for up to $25,040, but the city must match the grant amount either in expenditures or by an in-kind match. Mayor Mertensotto suggested committing $7,500 a yeaz for two yeazs, and request a$15,000 grant. He asked what would happen if the grant application is approved but gets cut back, or if the city does not spend an amount equal to the grant. � Assistant Hollister responded that if the city submits a complete application by January 31, it should receive full funding by the end of March, but the city must do a monetary or in-kind match. In the application, the city must agree to a time line on when and how the money would be spent, and at the end of that time line the city must report how the funds were spent. Mayor Mertensotto stated that Council needs to have an idea of what Comprehensive Plan revisions will be required. He suggested that perhaps the grant might provide an opportunity to upgrade the trail ' from T.H. 110 to T.H. 13. Councilmember Smith cautioned that this would be I�INRRA money and the National Pazk Service has its own agenda and will expect something to be done in accordance with that agenda. She stated that Council must fully understand ahead of time that what the city ! proposes is a reflection of what the city wants and that Council is not committing to something it does not feel is in the city's best _ Page No. 12 January 7, 1997 ', interest. She further stated that Council does not even have control over most of what the Pazk Service is asking for a commitment to. Assistant Hollister responded that the only hard and fast requirement for the money is that if the city takes the grant, it must commit to evaluate the critical azea ordinance to make sure it conforms to state mandate. He stated that staff is quite confident tha.t the ordinance does meet state mandates, but as part of this process, comparisons would need to be made. He informed Council that MNRRA does have requirements it would like and the city can take some of the grant money to review the 1�INRRA wish list and contempTate whether they aze appropriate for the city, but the city is not expected to adopt any 1��1NRRA policies. Administrator Batchelder stated that a number of cities have asked the same question, which is why Assistant Hollister attached the December memo from the Metropolitan Council in the agenda. packet. He explained that the answer to this concern is highlighted in the letter and pointed out that the Metropolitan Council has gone on record that cities are not obligated to adopt the MNRR.A Comprehensive Management Plan. Councilmember Smith stated that she would appreciate having the time to study the material further before making a commitment. Councilmember Krebsbach expressed interest in what the cities of Lilydale and Mendota are pla.nning to do, because anything Mendota. Heights does which relates to the river would affect those communities. Assistant Hollister responded that the grant can be used for joint cooperation between the jurisdictions and the staff report has suggested some areas of cooperation. Mayor Mertensotto agreed that the two other communities should be involved and asked if they would need to file their own applications. Assistant Hollister responded that the three communities could either submit separate applications or MNRRA would accept a joint application. Responding to a question, he stated that the grant is primarily for planning and goal setting. He informed Council that the Metropolitan Council anticipates several rounds of giving out the grants and while it would be good for the city to hy to meet the January 31 deadline, application could be delayed if Council wishes. � Page No. 13 January 7, 1997 Councilmember Smith stated that it would be excellent to doveta.il the grant with comprehensive plan review. Administrator Batchelder responded that that is exactly what the grants are designed for. He sta.ted that an updated Comprehensive Plan must be submitted to the Metropolitan Council by 1998, and part of the plan will include how the city addresses the critical azea and storm water. He informed Council that the 1997 budget includes funding to begin the comprehensive plan update process in 1997, and the funding that is used for consultant work on the plan would be an in-kind match. It was the consensus of Council to direct staff to contact Lilydale and Mendota about participation. Treasurer Shaughnessy was directed to review available financing for matching funds. WORKSHOP DATES Council acknowledged a memo from Administrator Batchelder regazding workshops to discuss the Freeway Road site/Land Use issues and the communications antenna/tower ordinance. ' Mr. David Huihui, from Cellular Realty Advisors, informed Council that he would like to participate in the workshop on the communications antenna ordinance. Mayor Mertensotto stated that if Council conducts workshops with the city's advisory commissions, it must be understood that the workshops will be chaired by Council. It was the consensus that the preferred to conduct the joint CounciUPlanning CoYnmission workshop on the Freeway Road site on Saturday, February 1 from 8:30 to Noon. Staff was directed to ' notify the commission members of Council's preference. Councilmember Krebsbach stated that she would like to have information on the cellular technology and what affect future changes in telecommunications will have on the antenna ordinance. Mr. Huihui responded that he will provide Council with whatever information it would like. CLOSED SESSION Council acknowledged a memo from Administrator Batchelder recommending that Council convene in closed session immediately after adjotu�unent to discuss labor negotiation developments. Page No. 14 January 7, 1997 ADJOURN There being no further business to come before Council, Councilmember moved that the meeting be adjourned to closed session for discussion of labor negotiations. Councilmember seconded the motion. Ayes: 5 Nays: 0 TIlVIE OF ADJOURNMENT: 9:48 P.M. Kathleen M. Swanson City Clerk ATTEST: Charles E. Mertensotto Mayor M� 4 • Y �� LIST OF CONTR.ACTORS TO Bi3 APPROVED BY CITY COIINCSL � . . :. �. l�F��?Y� „�F,b,� Coatrac�or License .Asphalt Driveway Company Dai3y and Son B2acktopping, Inc. - Northwest Bitwninous,Inc. Pine Bend Paving,Inc. i Cancre#:�i�o_��T Coa�rae�ar Lieense A& B Cemen� Construction, Inc. Andretta Brothers Concrete Concrete System�, Inc. D & S Cemen� Co. �resser concre�eJ�.sonry Johnny Masonry, Inc. Molin Concrete Products Co. Serice Gonstruction Inc. Simon Bros. Cement Go. ' Valley Cement Co., Inc. Viking Concrete & N.[asonry, Inc. Wayne Concrete Co. Charles Zwinger, Inc. 8xeavat�.ng Coat=aetor Lieease Carl Bo�.ander & Sons Co , Car].son Sewer & Water Co.,Tnc. - DSM Excavating Company, Inc. Fogerty Excavating, Inc. Gogher State Concre�e Inc. Hubbell Excavating Kuper Excavating Company Nova-Frast, Inc. Penn Contracting, Inc, Plymouth Plumbing Inc. M.J. Ryan Construction Co. Stocker Excavati.ng Co.,Inc. Thompson Plumbing Corp. 'Voson Plumbing, Ine. - Weierke Trenching & Excavating Co. Whitney Excavatzng & Grading Gas ,��g Contractor L3cen�e A-1 Iieating & A/C Apo1.Zo Heating & Vent Corp, � Area Mechanical, Inc. Earl Arneson, Jr. Heating & Air Conditioning 0 4 �^i ' � Boehm Heating Co. Bonie's Plumbing Service " Con�rolled Air Egan Mechanical Contractors, Inc. Erickson PFiC Five Star Plumbing Snc. Fredrickson Heating & Air Conditioning Relly Plumbing & Heating, Inc. Metropolitan Mechanical Contractors Minnaga�co Nor�hstar Heating & Air �wens Services Corporation PBB� Equipment Gorpara�ion Peoples Natural Gas Plymouth Plumbing, Inc. R.H. Heating & Air Cond. Inc. Ron' s Mechanical. , Inc . Rumpca 5ervices, Inc. Sedg�aick Heating & Air Cand. Co. Standard Heating &.Air Cond. Ca. , Steinkraus Plumbing & iieating Tnc. Thompson Plumbing Corp. Vito MechanicaZ, Inc. Vogt Heating & Air Conditianing Ray N. Welter Heating Co. Wohl,ers Southside Heating & AJC Inc. Yale, Inc. HYAC Contractor Licease A-1 Hea�.3.ng & AjC A-abc Appl.iance and Hea�ing, Inc. Albers Sheetmetal and Ventilating Inc. Apallo Heata.ng & Vent Corp. Area Mechanical., Inc. Ear3. Arneson Jr. Heating & A%C A. Binder & Son, Inc. Boehm xeating Co. Centraire Heating & Air Conditioning Inc. Controlled Air Egan Mechanical Con�.ractors, Inc. Erickson PHC Fredricksan Hea�ing & Air Conditioning Gilbert Mechanical Contractors, Inc. Harris Air Systems Company Hinding Hea�.ing & Air Tnc. Kath Hea�ing,Air Conditioning & Electric Metropolitan Mechanical Con�.ractors, Inc. Minnegasco Nor�hstar xeating & Air Owens Services Corporation Peoples Natural Gas R.H.Heata.ng & Air Cond. Inc. Ran' S Mechaz2ical Rumpca Servi.ces, Inc. • ' i � The Snelling Company South-Town Re£rigerata.on Inc. '"" Standard Heating and AJC Co. Steinkraus PlUimbing � Heating Inc. Vogt Heating & Air Canditioning Ray N. Welter HeaGing Co. Wenzel Heating & AfC Wohler� Southside Heat�ing & A/C Inc. Yale, Inc. � General Contra�tar Li��nse Berwald Roofing Co Inc. Bor-5on Construction, Inc. E.L. Bulach Construction Co, Inc. Dalbec Roofing,Inc. De�erm.an Welding & Tank Service Inc. E C Z Building Contractors Fabcon, Inc. RA+�i 8rectars, Inc. Rathy�s Construction I�c. Lloyd's Constructian Services 3M McPhillips Bros. Roofing Co. Norths�ar Heating Pe�raleum Maintenance Co. RAK Construction, Inc. Rutledge Construction Company Schind].er Elevator Corporation Schulmera.ch Carillons, Tnc. Town and Country Fence Twi.n City Acoustics, Inc. Twin City Garage Door Company We�tern Steel Erection, Snc. D�y�a1�,lMason.�y Contraetor Lieense Custom Drywall Inc. Dan & Dana House Drywa].l Zimmerman Stucco & Plaster Inc. Charl.es Zwinger Inc. Siaa Caatraetor License Lawrenee Sign SignAr�. Co.,3nc. Suburban Lighting Inc. =�andsc�e/Tree Service Licease Rainbow Tree Company Inc. � ��: • � � CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION MINUTES JANUARY 8, 1997 The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, January 8, 1997 in the Cifiy Hall Large Conference Room, 1101 Victoria Curve. The meeting was called to order at 7:00 p.m. The following members were present: Leuman, Fitzer, Olsen, Stein, Surrisi and Gross. Chair Beaty was excused. Also present were City Administrator Kevin Batchelder and Senior Secretary Kim Blaeser. MISCELLANEOUS Commissioner Surrisi informed the Commission that due to other time commitments, specifically related to her employment, she would be resigning from the Commission. She informed the Commission that she enjoyed her time as a Commissioner and that she would still be intere"sted in providing technical information to the Commission in the future. She informed Administrator Batchelder that she would submit her formal written resignation to staff in the next few days. Commissioner Surrisi was excused at 7:15 p.m. AIRPORT RELATIONS COMMISSION MONTHLY MEETING CALENDAR The Commission acknowledged receipt of a calendar depicting 1997 Airport . Relations Commission meeting dates. APPROVAL OF MINUTES Commissioner Gross moved approval of the December 11, 1996 minutes. Commissioner Stein seconded the motion. AYES: 4 NAYS: 0 REVIEW FINAL CONTRACT FOR THIRD PARALLEL RUNWAY 1 The Commission briefly reviewed the final , executed version of the Contract to Prohibit the Third Parallel Runway. City Administrator Batchelder infarmed the Cammission that the City Council approved this contract on December 17, 1996. Batchelder informed the Commission that the diagram, discussed in Section tl, No. 4 of the Contract, is being prepared by HNTB and when completed, the design will be available for the City's revisw and approvai. He stated that this diagram is an extensive design and that it was not able to be completed prior to the execution of the Agreement. Commissioner Gross inquired about the heaclings af the aircraft departing fram the new north/sauth runway. It was determined that the aircraft departing from the new northlsouth runway will fallow the river valley and will be at a higher altitude than aircraft currently departing over Mendota Heights. It was noted that with the construction of the northlsauth runway, only 8 percent of departures will be departing over Mendota Heights off of Runway 11 �. as apposed to 25 percent of all departures affecting originating on Runway 11 L. REVIEW MSP NOISE MITIGATION PROGRAM The�Commission was of th� consensus to table action on this item until February 12, 199�. Staff was directed to send copies of the program poticy to Commissioners Fitzer and Gross. Vice Chair Leuman asked that each member of the Commission generate a iist of items regarding this poticy for discussion at their February meeting. AlRPORT NOISE REPORT - SUBSCRlPTION City Administrator Batchelder informed the Gommission that the City Council approved the Commission's request ta subscribe to the Airport Noise Report for one year at their January 7, 'i 99? meeting, Batchetder stated that these reports are bi-weekly and that staff would include copies of these reports in the Commission's Friday News packet. s j • i 'i' •� M City Administratar Ba#chelder informed the Commission that staff had inquired with the FAA aboufi who made comments to the FAA to delay the non simultaneaus departure procedures process along wifih requiring that there be a public hearing process to discuss this praposed procedure. Bafichetder infarmed the Commission that the FAA informed hirn that the � � � City of Eagan had initia#ed the requests for further environmentai reviews. The Cornmissian reviewed two letters sent by the City of Eagan to the MAC � and the FAA. Commissioner Q(sen arrived at 7:44 p.m. ACKNOWLEDGE RECEIPT 4F VARIOUS � � REPCIRTS/CORRESPONDENCE � The Commission acknowledged receipt of the Part 150 Buyout Update - � Issue 36. , The Commission acknowledged receip# of a Star Tribune Article on Northwest Airlines. ADJC?URNMENT I i There being no further business, #he Airpart Relations Cammissian moved to ; adjourn its meefiing at 8.C}0 p.m. Respectfully submitted, Kimberlee K. Biaeser Senior Secretary 3 FIRE CALLS N0. MENDOTA HEIGHTS FIRE DEPARTMENT NOVEMBER 1996 MONTHLY REPORT 96262 - 96293 NUMBER OF CALLS: rIRE AURMS �ISrATCHE�: NUMtER STRUCTURE C�NTENTS ACTUAL FIRES Structure - MH Cammercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass/Brush/No Value MH Grass/Brush/No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills/Leaks Arcing/Shorting Chemical Power Llne Down FALSE ALARM Residential Malfunction Cammercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal �OOD INTENT Smoke Scare Steam Mistaken for Smoke Other MUTUAL AID TOTAL CALLS LOCATION OF FIRE ALARMS: MENDOTA HEIGHTS 26 MENDOTA 0 SUNFISH LAKE 2 LILYDALE 4 OTHER TOTAL 32 WORK PERFORMED HOURS FIRE CALLS 385.4 MEETINGS 75.5 DRILLS 126 WEEKLY CLEAN-UP 36 �PECIAL ACTIVITY 20 -.DMINISTATIVE 0 Flt?E �-�,`'5;��; L E8.5 TOTALS 711.4 t 2 2 1 5 9 2 1 1� � 32 TO DATE 253 6 19 13 2 293 TO DATE 4872 748.5 1743.5 353.5 1127 0 �0� 9644.5 32 MISC. TOTALS TO DATE $117,200 $259,630 $1,800 $41,300 $0 TOTAL MONTHLY FIRE LOSSES � � $0 $0 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS , ALL FIRES, ALL AREAS (MONTH) $0 $419,930 MEND. HTS. ONLY STRUCT/CONTENTS $326,830 � MEND. HTS. ONLY MISCELLANEOUS $91,300 MEND. HTS. TOTAL LOSS TO DATE $418,130 BILLING FOR SERVICES , AGENCY THIS MONTH TO DATE LAST YEAR 183 11 12 11 5 222 LAST YEAR 4870.5 719 1983.5 359 714 0 �47.5 9493.5 MN/DOT MILW. RR CNR RR OTHERS: $0 ' $0 ' $0 $0 TOTALS: $0 $0 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE-INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 48 `4 3 12 1.5 � 68.5 ' I REMARKS: SEE OTHER SIDE FOR SYNOPSIS ' �', SyltTppSIS (November, 1.996) There were 32 r,alls duri.ng the month of Navember. Twenty six calls were in Mendota Heights, faur calls in Lilydale, and two call in Sunfish Lake. Most notable of these calls involves t�u�ee sepa3ate automobile accidents an Highway 35E near 110. All three accidents had injured victims whom were trapped in their vehicles. Our firefighters used extrication tools and techniques to assist these people. 1�,1 � �YY:1 i ; 1 Firefighters ta�ined on single engine operations. Crews responded to a simulated scene. Using only ane fire truck; aur peaple hooked to a hydrant and flowed water ontc� a simulat�ci �. Every se�ond saved in seiting up this operation, will mean a quicker knockdawn and reduce property loss in our comrnunity. CLEAN UP DRILL Crews useti extricatian tools to dismantle junk cars parked near our Public Works Facility. Due ta the wide range and different stzucture of all the new vehicles; it is very important to train at every oppartunity on these techniques. � � FIRE QEPARTMENT MQNTHLY WQRK PERFQRMANCE FOR NOVEMBER 1996 CALLS FOR MQNTH FIRE FlRE FiRE PERGENT CLEAN MONTHLY GEN OFFICER SQUAD FALL O"THER 32 CALLS CAIL CAIIS AITENQED UP DRIIL MTG MTG DRIIL CLEANtlP YEAR TO DATE ATTD HOURS ATTD THIS 1 2 2 2 293 MONTH MON7tt YEAR YEAR HOUHS HOUftS tiRS. HOURS HUtJRS ttOi1RS #iOURS Adrian, Ed 1 i f 1.5 134 46% i 2 1.5 2 Biaeser, Bret 16 f7.5 186 63�0 1 2 i.5 2 &ennan Mike 9 9.6 96 33% 1 2 2 Coates Aaron 9 9.5 98 33'�a 1 2 1.5 2 Cannoll , Marcu5 12 i2.5 141 48°/d i 2 1.5 2 Coonan Mike 7 7 S6 33% 1 2 1.5 2 Dreelan, David 17 17 142 48°!0 2 2 1.5 4.5 7.5 Dreetan, Paut 20 2i 163 56°k 1 2 1.5 2 Henni , Scott 0 99 34% Husnik, Ted 5 5 80 27% 1 2 1.5 2 Katzenmaier Ran 12 12.5 161 55% 1 2 1.5 2 � Kaufmann, Mark 7 7.5 94 32'�b 1 2 2 KllbU� , Jim 15 15.5 154 53°/a 2 2 1.5 4.5 2 1.5 � Kin ste Ra i2 12.5 185 63�b 1 2 1.5 4.5 2 10 Klarkowski, Walt 5 8 71 24% 1 2 1.5 2 la ko,Jahn 18 18.5 172 59% i 2 1.5 2 Lerbs, Jamie 15 16.4 159 54% 1 2 1.5 LUwe, GBot e 21 16/5 199 68% 3 3 i.5 4.5 6 Aaczko, John i i 16.5 118 40°!0 4 Maczko, Mike 16 i� 142 48'�o i 2 1.5 2 3 � McNamara, Rand 3 3 72 25% 1 2 1.5 2 Netsan, Geratd, Jr. 10 10 162 55°Jd 1 2 1.5 2 Neska, Jahn 1 1 70 24% 2 1.5 A.5 Otund, Tom 17 18 98 33�0 2 2 1.5 4 3 Oster, Tim 19 20.5 124 42°/d 1 2 !.5 2 5 Paton, Dave S 9.5 122 42% 1 2 1.5 2 Perron Jim 6 6 1 i 8 40% 1 2 i.5 4.5 2 Perron, Kevin 4 4 93 32°/d 1 2 2 Shieids, Tom 11 11.8 126 43% 1 2 1.5 2 Sk'erven Gord 14 i4.5 159 54°/a 1 2 i.5 2 Stein. Keith 21 10.5 181 62°/a i 2 1.5 1 2 10 Skenhau , Jeff i0 10.5 114 39°/a 1 2 1.5 2 Weinzettel, Tom 7 7.5 91 31% 1 1.5 2 WeisenBur er, Ken 1& i6.5 151 52°Jo i 2 i.5 2 Zwirn, Dick 9 10.5 86 29°k i 2 2 TOTAL FOR MONTH 395 385.4 TOTAL ATT'ENDED 37 32.5 21.8 #DIV/Ol 36 #DIVlO! #DtV10! TdTAL FOR YEAR d872 TQTAL MAN HOURS 37 65 43.5 32 73.8 12.5 20 ' ' THiS MONTN IAST MQNTH LAST YEAR HIS MON UE. RUNSlMAN 12.34 XXXXXXXXXX XXXXXXXXX ` aVE. MENlRUN 12.34 14.52 15,5$ ' ___, .�_ .�_�____r_ ....._---,-_,_�__..__ __- - --�_. _ _ _�-. __�..,,____ _. _._ AVE % Fqri YEAR d7.54 48.54 � 53.$7 � I ! �'� • �- FIRE CALLS N0. MENDOTA HEIGHTS FIRE DEPARTMENT DECEMBER 1996 MONTHLY REPORT , 96-294 - 96-331 NUMBER OF CALLS: 38 ' FIRE ALARMS DISPATCHED: NUMBER STRUCTURE CONTENTS MISC. TOTALS TO DATE ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass/Brush/No Value MH Grass/Brush/No Value Cantract MEDICAL Assist Extrication HAZARDOUS SITUATION Spilis/Leaks Arcing/Shorting Chemical Power Llne Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal GOOD INTENT ' Smoke Scare Steam Mistaken for Smoke � Other MUTUAL AID TOTAL CALLS LOCATION OF FIRE ALARMS: MENDOTA HEIGHTS 35 MENDOTA 0 SUNFISH LAKE 1 LILYDALE 2 OTHER 0 TOTAL 38 WORK PERFORMED HOURS FIRE CALLS 697.5 MEETINGS 79 DRILLS .118 WEEKLY CLEAN-UP 27 SPECIAL ACTIVITY 0 ADMINISTATIVE 0 FIRE MARSHAL 48 TOTALS 969.5 1 � 5 2 2 3 3 3 7 2 10 38 TO DATE 288 6 20 15 2 331 TO DATE 5569.5 827.5 1886.5 381.5 1127 0 848 10640 $0 $10,000 $10,000 $137,200 $259,630 $1,800 $41,300 $0 TOTAL MONTHLY FIRE LOSSES ' � $0 $10,000 $10,000 � FIRE LOSS TOTALS MENDOTA HEIGHTS � ALL FIRES, ALL AREAS ^ (MONTH) $20,000 $439,930 MEND. HTS. ONLY STRUCT/CONTENTS $336,830 MEND. HTS. ONLY MISCELLANEOUS $101,300 MEND. HTS. TOTAL LOSS TO DATE $438,130 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE LAST YEAR 193 12 12 11 5 233 LAST YEAR 5238.5 798.5 2117 390 714 0 896 10154 MN/DOT MILW. RR CNR RR OTHERS: $0 $0 $0 $0 TOTALS: $0 $0 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS INVESTIGATIONS RE-INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 19 � 24 3 48 � REMARKS: SEE OTHER SIDE FOR SYNOPSIS � SYNOPSIS (December, 1996) The Mendota Heights Firefighters responded to 38 calls during the month of December. Three of these calls involved cardiac arrest where we assisted the Police and Health East in preparing to transport the victim. Fire calls included smoke from steaks on the broiler, flues that were not open on fireplaces, and smoke from an incinerator. Carbon monoxide calls increased this month, probably due to the extreme cold weather. On several occasions we responded to a CO call where very high amounts of CO were showing up on detectors due to residents mm�ing their automobiles inside their attached garages. The exhaust crept into the home and was detected by the CO detector. The most serious of fire responses involved a hazardous chemical situation. Firefighters responded to Lloyds Foods on December 12th at 10:49 a.m. Upon arrival they found a drum of Hydrochloric acid that was leaking and reacting with the container that it was being stored in. Captains on the scene taok immediate action to make sure all employees were evacuated from the building. The proper authorities were contacted and resources were used to determine what the proper handling of the chemical would be. Arrangements were made for proper handling of the chemical and for the disposal of the chemical. Our firefighters were on the scene for approxunately 7-1/2 hours as it took time and patience to handle this situation. No one was hurt during this long process. MON1�Y DRILL The monthly department drill topic was on the proper handling of any type of natural gas leak. A NSP representative was that the fire station and demonstrated what type of hardware and valving was to be found on all gas hookups and piping. He instructed us on how to handle all types of leaks and what to do with different levels of gaseous atmospheres. He also informed us on the different sizes of natural gas mains that run through Northern Dakota County. He informed us on how to contact the local gas companies and to assure us that they would always be available to respond on any type of leak or break. SQUAD DRILL Squads reviewed and were quizzed on the different tools and first aid items that are stored on 2290, our rescue/command vehicle. Being familiar with and knowing how to use each specialized piece of equipment is the essence when responding to a scene. Numbers of the different tools and equipment can number in the 100's on each piece of apparatus, and therefore f mil;ari,a�on is a must. .=. FIRE DEPARTMENT MONTHLY WORK PERFORMANCE FOR DECEMBER 1996 0 ._ . . ._ . ___. _ . _ �__ - - - - ---- � - --- - - -=- - �---... __ ---_._ ''_LS FOR MONTH FIRE FIRE FIRE PERCENT CLEAN MONTHLY GEN OFFICER SQUAD SPECIAL ' 38 CALLS CALL CALLS ATTENDED UR DRILL MTG MTG DRILL ACT. � YEAR TO DATE ATf'D HOURS ATTD THIS 1 2 2 3.5 2 ADM 331 MONTH MONTH YEAR YEAR HOURS HOURS HRS. HOURS HOURS HOURS HOURS HRS Adrian, Ed 17 19.5 151 46°k 1 2 2 2 Blaeser, Bret 18 26.5 204 62% 1 2 2 2 Brennan, Mike 5 5 101 31'/0 2 Coates, Aaron 16 25 114 34'/0 1 2 2 2 Cannolly, Marcus 19 25 160 48% 1 2 2 2 Coonan, Mike 16 16.5 112 34°/a 1 2 2 2 ' Dreeian, David 14 24 156 ---- 47% ---�-• 1 V----^'.�2 2 3.5 ` 2 Dreeian, Pau1 20 22.5 183 55% 2 2 2 Henning, Scott 99 30°k ' Husnik, Ted 13 14.5 93 28% 1 2 2 2 Katzenmaier, Ron 21 23 182 55% 1 2 2 2 � Kaufmann, Mark 18 22.5 112 34°l0 1 2 2 2 Kilburg, Jim 21 23.5 175 53°� 1 2 2 3.5 2 Kingsiey, Ao 20 24.5 205 62% 1 2 2 3.5 2 � Klarkowski, Walt 11 11.5 82 25% 1 2 2 2 Lapakko,John 25 32 197 60°/a 2 2 � Lerbs, Jamie 22 25 181 55% 1 2 2 2 Lowe, George 24 29 223 67% 1 4 2 3.5 2 ;o, John 16 19 134 40% 1 2 2 3.5 � t��w.,cko, Mike 16 19.5 158 48% 2 McNamara, Randy . 6 7.5 78 24% 2 � Nelson, Gerald, Jr. 20 27.5 182 55% 1 � 2 2 2 ~ Neska,John 5 7 75 23% 1 2 Ofund, Tom • 8 8.5 106 32% 2 Oster, Tim � 21 30 145 44% 2 Paton, Dave 15 '16.5 137 41% 1 2 2 2 ' Perron Jim 23 33 141 43% 1 2 2 3.5 2 Perron, Kevin 6 10.5 99 3D% 1 2 2 2 Shields, Tom 18 20 144 44°k 1 2 2 2 Skjerven, Gordy 19 22 178 54'/0 1 2 2 2 � � Stein, Keith 30 38.5 211 64% 1 2 2 Stenhaug, Jeff 15 �8 129 39'/0 1 2 2 2 Weinzettel, Tom 10 10.5 101 31% 1 2 2 ' Weisenburger, Ken 25 26 176 53°l0 1 2 2 2 Zwirn, Dick 13 14 99 30% 1 4 2 2 TOTAL FOR MONTH 697.5 TOTAL ATTENDED 27 32 29 6 27 �DIV/0! �`DIV/O! TOTAL FOR YEAR 5586 TOTAL MAN HOURS 27 64 58 21 54 0 0 0 THIS MONTH LAST MONTH LAST YEAR THt MON P`" 9UNS/MAN 17.69 XXXXXXXXXX XXXXXXXXX � � AENlRUN 14.89 12.34 16.91 �� AVE % FOR YEAR 47.42 47.54 53.79 ! CITY OF MENDOTA HElGHTS TREASURER'S REPORT, DECEMBER 1996 DAKOTA, INC. Checking Account 1.05% Savings Account 2.15°lfl C.D. Rep» 3.Op% Gollateral - Bonds Gov't. Guar. CHERQKEE STATE BANK Saving Cert. 2l21197 a�,} 3.63°l� Collateral - Bonds Gov't. Guar. � PHH Corp LaSalle Bank CD 5 1/2R% FHLMG 7.23°l0 12197 FBS 6.40°/a FNMA 6.18% 12/99-96 FH�. M#g. Poo18°Io {PRU} FMLC 7% Mtg. Pool (PRU) PAC FMl.0 fi 114°I� Mtg. Paol {PRU} FNMA 6% Poal (PRU) FH�MC 6°lo Pooi a� 101.4375 {PRU} FNMA (1994 POoI) 6 1/2% (PRU) U.S. Treasury Money Mkt. {FBS} Gov't. Securities Fund Zero Cpn T.Bds 7.9°/Q - 2011 {J&M} PRU Gov't Sec Fd TOTAL FUNDS AVAILABLE Funds Available 12/31/95 Rates Maney Market Dec 30 Bank 2.85°1� Dec 30 FBS 5.12% LES;kkb BALANGE $198,122.34 $598.77 0.00 $'! 98,721.'! 1 �, ff ��f �� , �� N�� 13.952.59 $13,952.59 �, �� r� �� '� i! 1!1 f1 $991,677.78 $95,OQ0.00 $50Q,008.40 $500,OQ8.00 $2'13,768.83 $421,983.65 $355,665.09 $503,180.34 $202,414.95 $263,522.30 $'1, 725,134.98 $1,Q02,470.00 $197,530.00 $429.00 $7,185,466.62 $7,895,846.39 COLLATERAL ��.�� M�� oo,oao.oa Vaiue 12-3'1-96(estl Mendota Heights Police Department MEMORANDUM DATE: January 9, 1997 TO: Mayor, Ciry Council City Administrato� FROM: Police Chief �,J SUBJECT: 5quad Car Purchase Introduction The Police Department requests Council approve the purchase of two 1997 Ford Crown Victoria patrol vehicles off of the State of Minnesota bid for $19,726 each or a total of $39,452. Discussion We need to replace one 1994, and one 1995 Chevrolet Caprice which have 100,000 and 88,000 miles respectively. The only two bidders were Ford (Crown Victoria) and Chevrolet (Tahoe Truck) and the Ford bid is thousands less than that of Chevrolet. The total above does not reflect changeover costs or the money gained from the sale of the old squads. Due to the high mileage on the 1994 vehicle I anticipate a lower price when we sell the squads. Using a conservative estimate of $7,5(}0 for the sale of the used vehicles and $3,(}00 for the change-over of equipment, I would exgect our total net cost to be in the area of $35,000. Action Rec�uired Approval of the purchase of two Ford Crown Victoria patrol cars from Superior Ford under the State of Minnesota contract at a cost of $39,452. :� • ' I:il� � • • 1 �1 January 16, i997 TO: Mayor, Gity Council and City A r FROM: Jahn P. Maczko, Fire Chief RE: Radio/Pager Purchase Council approved $15,900 in the 1997 budget for the purchase af 14 portable radios and six new pagers, The radios and pagers are bath vital cammunication � for� effective operatians af the Fire Depaziment and aler�ing Fire Personnel to emergencies. As per City policy, these quotes have been solicited from at least � vendors for the purchase of the necessary raclios and pagers {please see attached sheets from the radio cammittee}. . RECQMtV�NDATIUN: I concur with the committees recommendatians on the pagers and radios to be purchased and the recommendatian for awazd. I re�ommend that the fourtc;en portable ra.dias be awarded ta Ancom Communications for a total bid price, including tax, of $13,501 and that the six pagers be awarded to Bear Communicatians for a total bid price, including tax, of $2,556. ACTION RF.QIfIRED• If Council concurs with the recommendation they should pass a motion autharizing purchase orders to be made to Ancom Communications for $13,501 and to Bear Communicatians for $2,556. JPM:nb � To: l�ire Chief, John Maczko Re: Hand Held Radios From: Radio Committee John, as you are aware the 1997 fire department budget includes monies for new hand held radios. Our current radios ( Bendix/King ) are about 14 years old and have become unreliable and are also expensive to repair. Over the last several months the radio committee has been e�aluatin��the fire department needs as well as various hand held radios. Our research and evaluation lead the committee to select Motorola Radios. Specifically HT 1000 radios for the trucks and MT 2000 radios for the officers. With this recommendation we solicited bids from three different companies for a total of 14 radios and accessories. The bids are as follows; Ancom Communications $13,501 Granite Electronics $14,595 Superior Communications $14,945 The Committee recomtnends the purchase of the radio package from Ancom Communications. It should also be noted that they hold the bid for hand held radios on the Minnesota Fire Purchasing Consortium. Sincerely Captain Dave Dreelan Firefighter Keith Stein .��-��.� '�.`ur�,c1�`l� .- �• # � To: Fire Chief, John Mazcko Re: Fire I'agers From: Radio Committee Joltn, the 1997 fire department budget calls for the replacement of six fire pagers. We are in the 6th year of this program and near its completion. The fire department has been replacing the old and unreliable NEC pagers with state of the art Motorola pagers which have proven to be excellent pagers. The addition of these six pagers will also allow us to go to a shorter "tone cycle" which West St. Paul dispatch has requested. The radio committee recommends we continue this program. Four bids wcrc rcccived for the replaccment of six pagers and accessories. They are as follows; Ancom Communications $2,803 Bear Comtnunications $2,556 Contact Mobil $2,670 Capital Two Way $2,792 Bear Communications also hods the bid for pagers on the Minnesota Fire Purchasing Consortium. G*s.��r �C�"1��'��-- � CITY OF MENDOTA HEIGHTS MEMO January 3, 1997 TO: Mayor, City Council, City A ator FROM: Kathleen M. Swanson City Clerk SUBJECT: Annual Board of Review INFORMATION Dakota County Assessor Marvin Pulju has designated 7:00 P.M. on Tuesday, April 1, 1997 as the time and date for the city`s annual Boazd of Review meeting. Mr. Pulju has asked for Council confirmation on the date and time or Council's preference for a different date and time. DISCUSSION For the past several yeaxs, Council has met as the Review Board one-half hour before the commencement of a regular meeting. This has worked well for the residents and the Assessor's staff and avoids the need to schedule a separate meeting date. April 1 is a regular Council meeting date. RECOMMENDATION/ACTION REOUIRED I recommend that Council confirm April l, 1997 at 7:00 p.m. as the date and time for the annual Board of Review. �� G1TY OF MENDOTA HE(GHTS � January 16, 1997 TO: Mayor and City Council FROM: Kevin Batchelder, City Ad i�� ar SUBJECT: Appointment of Representatives to NDC4 . •i Recentiy the City was contacted by Ms. Jodie Miller, Executive Directar of the Northern Dakota Coun#y Cabls Communications Commission (NDC4) informing � us that the terms of our twa current representatives to the Commission were due to expire in January, 1997. As such, she has asked the City Counci! to consider the appointment or reappointment of representatives to each serve two year terms. Currently our two representatives are as �fotlaws: 1. John Huber, City Council Representative 2. Mike Sokol, Citizen Representative I have communicated with Councilmember Huber and Mr. Sokol and both have indicated a desire ta be reappointed to the Cammission. Council should cansider a motion to reappoint Councilmember John Huber as our Council representaiive and Mr. Mike Sokol as our Citizen Representative to serve on the Northern Dakota County Cabte Communications Commission for two year terms effective February 1997 through January 1999. KLB:kkb � �� NORTHERN DAKCJTA C(JUNTY CABLE COMMUNICATIC7NS COMMISSION � � 5845 Blaine Avenue lnver Grove Heights, Minnesota 55076-1401 612J450-4$99 FRX 612J450-4429 TDD b12/552-9675 January 8, 1997 Mr. Kevin Batchelder, City Adrninistrator City oilVlendota Heights 1101 Victoria Curve Mendota Hei,ghts,l4�I SS I 18 Dear Mr. Batchelder: .�+� � u� ��7 Ii is time for Menda#a Heigh#s ta appaint representatives to the Narthern Dakata Caunty Cable Communications Commission (NDC4). Representatives serve two-year terms, and the terms of yaur representatives listed below will expire in January, 1997. Per our Amended Joint Powers Agreement, each member city appoints by resolutian twa representatives to NDC4. One of these representatives must be a city cauncil member, the other representative can be any qua3ified voter residing within your municipality. NDC4 asks that you make these appointments as soon as passible. When you have made these appointments, please send a written confirmatian to the NDG4 office and include the appointee's name, address, date of appointment, and whether they are serving as a council representative or as a citizen representative. NDC4 normally halds its meeting on tne first �tiednesciay of the month at 7:OG p.m. at the NDC Community Teievision studio at 5845 Blaine Avenue in Inver Grave Heights. During the past year we have attempted ta go ta a bimonthly meeting schedule with the Full Cammission meeting every other month, when the business agenda of the Commission would allow, and the Executive Committee meeting during the "a#i' months, Qur ne�ct Full Commissian meeting will be held Wednesday, February 5, at 7:Q0 p.m. We ask that your representatives attend as many NDC4 meetings as possible, and stay up- to-date on NDC4 activities by reading the minutes and a#her materials that are included in NDC4 monthly meeting packets. Representatives alsa serve as direct liaisons between NDC4 and the ciry they represent and should keep their city informed of NDC4 activities. �.� � Mr, Kevin Batchstder, City A@ministrator January 8, 1997 � + Page 2 Listed below are the representatives Mendota Heights has appointed to NDG4 thrc�ugh D►ecember 1996: ..� u_-- �� : -,�-� Council Representative: John Huber 9 aut of 13 Citizen Representative: Mike Sakol 10 aut af I2 f'lease feei free to cantact me if you have any questions regarding the I997 appointments ta NDC4. ncere , �� Jadie M. Miller � Executive Director .1S cc: Mayor Charles Mertensotta John Huber Mike Sokol CITY C1F MENDCtTA HEiGH i S January 16, 1997 TO: Mayor and City Council � � FROM: Kevin Batchelder, City Admini�t ator SUBJECT: Advisary Commission Reappointments . •1 The City is fortunate to have a number af individuals who serve voluntari[y on our three Commissions: Planning, Parks and Recreation and Airport Relations. In that Commission terms are staggered, every year a number of Comm�ssion member terms expire. At our January 21 meeting, Council is being asked to consider the reappoin#ment of nine Commission members whose #erms expire on January 31, 1997. Commission members up for reappointment include: .i� �� Mike Dwyer Daniel Titsen Bernie Friel Steven Kleinglass Caroi Damberg Stan Linnefl [� �� :�- �� Scott Beaty Joe Leuman Dave Qlsen Eight of the nine individuals have indicated a desire to continue service on their respective Commission. Commissioner Dave Olsen, Airport Relations Commissioner, has submitted his resignation, This resignatron will be discussed under a separate memorandum to Council. ` • ► : • : II Council should consider the reappointment of the fallowing individuals to additional #hree year terms on their respective Commissions: P1i�1�lIlioQ Mike Dwyer Daniel Tilsen Bernie Friel : . �� :�� ;. .; .� Steven KleingEass Carol Damberg Stan Linnell , y � t � . N � Scott Beaty Joe Leuman 1 �. CITY OF MENDOTA HEIGHTS i�iL�►'uI7 January 17, 9 997 TtJ: Mayor and City Councit FROM: Kevin Batche(der, City Adm n f�' or SUBJECT: Airport Relations Commission Resignations r •1 . Attached you will find a letter of resignation from David Olsen frorn his seat as an Airpor# Relations Commissioner. David is resigning due to other time commitments as well as a feeling that the City benefits from having a certain amount of turnover on boards ta assure fresh new ideas. Also, Cynthia Surrisi has announced her resignatian from her seat as an Airport Relations Commissioner. Cyntttia is resigning due to other time commitments related to her employment. She announced her resignation at the January 8 Airport Rela#ions Commission meeting. Cynthia intends to submi# a � written resignation wifihin the next week. Councit may recal! that Commissioner C?Isen has served on the Camm�ssian since the Commission was established three years ago. Throughout his tenure on the Commission, David has shown a great commitment and interest in airport planning and noise related issues. David's enthusiasm wi!( be missed by both the Commission and staff. ' Council may also recall that Cynthia filled an un-expired term of Mr. Witiiam Healey in June of 1994. Cyn#hia's knowledge in the air industry greatly benefited the Commissian and she will be missed by both the Commission and staff. Commissior�er Oisen has indicated that he will be happy to continue to serve on the Cammission unti! a replacement has been appointed. ' � ► i • � � If Council so desires, accept both resignations and direct staff to recognize David Olsen and Cynthia Surrisi for their service to the Airpart Relations Gommission. !f Council so desires, they should direct staff to advertise for two positions on the Airport Relations Commission. w • �� . i- �� DAVID W. OLSEN 1254 Culligan Lane Mendota Heights, MN 55118 January 7,1996 Members of the Council and Mayor Mertensotto City of Mendota Heights - 1101 Victoria Curve Mendota Heights, MN 55118 Re: Airport Relations Commission Dear Council Members and Mayor Mertensotto: My three year term as a commissioner on the Mendota Heights Airport Relations Commission is at an end and I want to advise you that I am not interested in reappointment. I will be happy to continue to serve until a replacement has been appointed. My reasons for not seeking reappointment axe other time commitments as well as a feeling that the City benefits from having a certain amount of turnover on boards such as this to assure fresh new ideas. The Commission has been very effective and I have enjoyed participating on it. I would like to compliment the Council and Mayor for the having the foresight to create the Commission. We were one of the first cities to have such a group and it has made us more effective in dealing with the issues. I especially want to thank the other commissioners for making the meetings interesting and productive. As a city, we are fortunate to have so much talent and expertise available. If we weren't dealing with one of the more unresponsive bureaucracies in the state (MAC) this commission and the city might have achieved even more progress on the airport issues. Thank you again for the opportunity to serve. CITY OF MENDOTA HEIGHTS MEMO January 17, 1997 TQ; Mayor, City Council, City A �� or FROM: Kathleen M. Swanson�� City Clerk SUBJECT: Computer Netwark Upgrade 1NFORMATION ` The A�m.iinistration/Engineering/Utility computers aze linked to a netwaxk server computer and printer through a series of cables, and ather hardware. At the time the cabling and hardware were installed, they were not the most efficient components available, however they were a great deal Iess expensive than oxher solutions and have worked well over the years. The time has come, however, when an upgrade is necessary. DISCUSSION The hardware which links aur neiwork together cansists of Arcnet network adapter cards connected by cable ta a network hub box. The equipment was installed in January, 1989. Since that time, some af the adapter cards have failed and were replaced. Replacement did not present a prablem because the cards were readily available. Technalogy has changed dramatically over the past eight years, and the adapter cards aze no longer available. When we first began experiencing prablems, i bought a stack af cards to keep in reserve in anticipatian that technology would change and, in �ime, they would be difficult to find. The adapter cards, either new or usad, have nat been available for the past three yeazs, and aur reserve stock has Iong been used up. If an adapter cazd in any of our fifteen networked computers fails, the computer in which it is installed cannat aperate on the neiwork. i have had growing concern over the potential failure of ada.pter cards for some time. Replacement of the equipment is not budgeted in 1997, however more than sufficient funds remain in the 1996 Administration equipment repair budget to accomplish an upgrade. Treasurer Shaughnessy has recommended that the upgrade costs be chazged to 1996 if Council approves the expenditure. I have contacted the firm which installed and maintains our network, Krech's Business Systems, to ask far a quote for equipment and labor. Because Krech's technicians are very familiar with our network system, I believe it is imperative that they be retained to do the installation. If we were to retain a clifferent firm ta install the cable, etc., and we experience a subsequent problem running the network, it is highly likely that the firm would suggest that the problem lies in the system and not the installation. (This is very typical of the industry, since there are sa many components and variables involved.) � � Kxech's quote, which is attached, includes cable, a hub box, network adapter cards and labor to insta.ii the 1,500 feet af cable, replace the adapter cards and make aIi necessary adjustments on aur network server. Krech's total guote to upgrade our network hardwaze ta current 10-base-T and Ethernet technalogy is $3,127. Exclusive af Iabor, the most expensive individual item in the quote is the SMC 26 port hub box to which all of the cabling will be attached ($852A0}. The price listed in the DataComm Warehouse catalog for the same praduct is $899 plus shipping and handling. DataCaznm specializes in computer networking and data cammunication products. A local vendor of networking equipment, DB4S, Inc., has submitted a written quate of $1,395 for the hub box. RECOMMENDATION I recommend that Council authorize the issuance of a purchase order to Krech'� Business Systems far acquisitian of network cards, cabling and a hub bax to replace the existing hardware. ACTION REOUIRED If Council concurs in the recommendation, it should authorize the issuance of a purchase order to Krech's Business Systems for acguisition and instailation of network cabling, cards and a hub box for a cost af $3,126 plus applicable sales tax, the expense to be chazged to the 1996 Administratian computer repair iine item. � -*�'� J2tr�-37-9� 1C?� 17A I��2.ECH'S BU�INESS SYSTEMS 3 iU5 65th STREET EAST INVER GROVE HEIGFiTS, MN. SS4'76 PHONE 452-035b SALES SERVTCE SUpp�,IES City of Mendota Hi�gths 1101 Victoria Curve Mcndota Heigi�ts, MN. SSI18 Attn: Kathy Swanson 452•1850 Bid on replaccment of old cable to IOBA,SET IS{}{} Fat Cabio S?S0.a0 SMC Tiger 5tack Hub 3326TC 5852.p4 15 GE2t}00 Nctwork Cards 45.OQ� xG75.04 Labor 10 Haws 5850.00 Again, thank you far letting us qnote prices for your camputer equipment. If yau have any questions an this quatation, or any other pruduct ar sexvice, please fed free #o calt me at 452-0355. C4Z � 1� � � � -�....J / � � � Scott Freshwater ° [��f: 1-16-1997 3:18PM FROM DBOS 6123519d23 [NC:OKYOKATEC) 15051 63rd Sireet North StillwAftr,MN 5,503Z (612)35I-0035/Fax(612)35I-9423 w,+►-w.c(boccom Quoted to: CITY OF MENDOTA HEIGHTS Customer ID 056CDH Quantiiy Item � 1.00 SMC3326TC Good Thru Payment Terms 2/15/9� Net 20 Days Description SMC TIGERSTACK 26-PORT • ETHERNET HUB � �� -', P. 2 Quotation Quoie Numb� 3:. Quote Date: Jan 16, 1997 Page: 1 Sa1es Rep O1 Unit Price Extension 1,3$5_00 1,�85.00 Subtotat Sales Tax Torai 1, 385.00 1, 3as_oo ! i" M • � t�l ` ��,r i �I i January I5, 1997 TO: Mayor, City Council and Gity Adr�u��r FR.OM: 7ames E. Danielson, Fublic RTorks T3irector SUBJFCT: Ziggy's F�cpansion Proposal Update DISCUSSIUN• At Council's last meeting Mr. Lany Mack, owner af Ziggy`s restaurant, app�;ared before Council requesting relief from the Unifarm Building Code. Mr. Mack had applied for a building permit to e�and his restawrant dining area into some adjacent space that had become vacant. The City's Building Cade Enforcement {3fficers, along with a Sta.te Building 4fficial had calculated that Mr. Mack would be requi.red to increase his number af restroom facilities in order to be in compliance with the State Building Code. Since that meeting, another State Building Cade Qfficial has been involved and has ruled that the "net dining area" is to be used when calculating restroam needs not "gross restaurant area.". T`his new interpretation results in a finding that no restmom e�ransion is required for Mr, Mack's proposal. In light of this new ruling,. Mr. Mack has been issued a building permit to complete his expansion. CITY QF MENDC}TA HEIGHTS � MEMO January 17, 1997 TO: Mayar, City Cauncil, City Adm.inistratar FROM: Ka.thleen M. Swansan �i �`�' City Clerk SUBJECT: Copier Acquisition Upciate INFORMATION Although I had hoped to pravide Council with a recommendation on a new copier, this meino will instead serve as an update on the process. Requests for quotes for a new copier have been submitted to ten copier vendors. Because of the wide variety af features that copiers offer, comparison of the quotes and analysis af benefit versus cost, inclucling annual maintenance contract price inereases, is quite complicated. The machines vary widely in basic and optional features and speed. � Since the copier which is ultimately purchased wi.1l have a significant and long term affect on our daily operations, a compr�hensive comparisan and thorougb equipment testing must be done. This cannot be completed before January 21, therefore a recammendatian will be nat be made untzl February 4. • � • � �t This memo is for information only. No action is required, F � CITY OF MENDOTA HEIGHTS �� January 17, 1997 To: Mayor and City Council From: Kevia Batchelder, City A' l��t6r Subject: Police Patrol Officer Labor Agreement Our curnent two year labor agreement with our police patrol officers' bargaining unit expired on December 31, 1996. Negotiations for a new contract began in October of 1996 and have now been successfully concluded. Council is being asked to officially ratify the prapossd settlement agreement. BACKGROUND The bargaining unit consists of twelve sworn police officers that are represented by Law Enforcement Labor Services, Inc. (LEIS). Since negotiations opened in October, Police Chief Delmont, Kevin Rupp, of Ratwick Roszak and Maloney, P.A., and myself have been meeting with Union Steward Neil Garlock, Altemate 7eff Menden and LELS Business Agent Roland Miles ia an attempt to reach a tentative contract settlement. Several workshop sessions were held with City Council regarding the labor negotiations. On December 20, 1996, LELS accepted our proposed settlement agreement and City Council reviewed this on January 7, 1996. DLSCUSSION Our previous contract with the police patrol officers' bargaining unit was a two year agreement. Over the last several years, we have enjoyed some degree of success with the two year contract as it min;mi�.es the amount of time spent on labor negotiations and a two year span minimi�Ps the potential contentious times associated with labor negotiations. However, this year's settlement agreement was offered for a one year term and was accepted. Based on City Council direction, the terms of settlement were to be kept within specific cost of living parameters aad were to be kept consistent with other bargaining groups and the non-union employee wages and benefits. In terms of wages, the pmposed settlement agreement proposes a three percent increase in hourly wages for 1997. The three percent increase for 1997 is consistent with that approved by the City Council for non-union City employees. The public works maintenance workers have not yet agreed to a proposed settlement package. In terms of emp%yee health insurance contribntion, the pmposed settlement agreement includes an increase of $1$ per month, bringing the total manthly contribution to $375 per �- month. The City Cauncil has appmved an identical incnease for the non-union City employees for 1.997. The City Counci3 also recently appraved a switch in insurance providers to the Public Employees insurance Pragram (PELP'), which will help stabilize the drastic rate incr�eases the City e�cperienced with our previous providers. It is proposed that the annual reimbursement for cle�aning and maintenance of uniforms be increased $10 in 1997 to a tatal of $220 per year ma�dmum. The final issue involved the conversian of sick leave to the persanal leave prograzn that is utalli�eci by non-union City employees, The proposed settlement a;�reement will allaw another window of opportunity far conversion to persanal leave far the police patrol officers, for a period of ninety {90) days. The eonversion will be c�nsistent with the existing contract language that governed the previous apportunity for ofC�icers to convert. (Please see attached Section 26.3 of the exisiing contract.} Several housekeeping cbanges were agreed to during negotiatians that will incorparate non-substantive changes ta the agreement, as outlined in the attached Tentative Settlement Agreement dated Der,ember 20, 199b. (P2ease see attached.) All ather terms in the existing contract are to remain the same. Unifarm Settlement Agreement State Statute requires City Council to review the Unifarm Settlement Agreement at the time of ratification of a labor contract. This Uniform Settlement Agreement is also reqnired ta be fzled with the State Legislative Commission an Pmployee Relations. Council is required to acknawledge receipt of the Unifoxm Settlement Agreement form. RECUMIViENI)ATION This proposed settlement agreement accomplishes all the objectives set forth by �the City Council far this year's labor negotiations. The proposred setilement is within our established cost of living guidelines and is cansistent with other employee groups within the City. The 1997 Budget includes adequate funds ta implement this contract s�;ttlement. The bargaining unit has accepted the p:ropased settlement agreement, and I strongly recommend that the City Cauncil rati� the outlined terms of settlement. Should ihe City Council concar with my recommendation, they shauld pass a motion ta acknawledge receipt of the Uniform Settlement Agreement farm and to approve the 1997 Labor Contract Settlement between the City of Mendota Heights and Law Enforcement La.bor Services, Inc. In addition, the Mayor and City Clerk should be authorized to execnte the contract. J � �y � ►�I �II.ITIV: :1 :YM. POLICE PATROL OFFICER. - TENTATIVE,SETTLIIVVIENT' AG�IIVI'EN'.0 December 20, 1996 Basa"��on our discnssions at our negatiatian session an December 16, 1.996, the following was t.�u�atively agreeti to as a s�rttlemeni package: 1. A one y�ar a;�reement effective Janw�ry 1, 199'7 ti�mugh December 31, 1997. 2. Wages shall be adjusted by 3°lo effective 7anu�ary l, 1.997. 3. Tlie City contribution tawards insurance under Article XXVII is proposed to be increased $18 per manth from $357 per manth in 1996 to $375 per manth for 1997. 4. Annual reimbursement far cleaning and maintenance of uniforms is p�roposed to be maximum of two hundred twenty dollazs ($220) for 1997. 5. Con�ersion of existing Sick Leave to Persanal Leave will be allowed again under the same conclitions as provided in Section 26.3 of the current contract {1995-96), provided that conversion occurs within sixry (60) days after the execation of the contract. 6. Housekeeping changes wi11 be made to the contract as follaws: a. Article 2.1 - A correct citaxian to Minnesota. Chapter 179A will replace an old, obsalete citation. b. Article'7,4 - Language on Grievance Procedure will be revised. The second sentence in Step 3 will be revised as shown: The L�IVIPLOYP.R- designated representative shall give the TJ�I�]IQN the ENg'LOYER's answer in writing withia ten (lU) calenda�r days following the EIVIPLOYER.-designated representative's . receipt of Step 3 aPP�. The iast sentence in Article 7.4, Step 4 will be revised to refer to the Bureau of Mediation Service, instead of the Public Employee I2elatians Board which has since been replaced by the Bureau of Mediatian Service. UM['ORM SETTLEMENT F(�RM PUBEIC EMPLOYER: EXCtUSIVE REt'RESEPfTATIVE: UNiT: , Base Ywr F� �"Si� Year af Conind �8iC5 Zf �� ir�Bll'S 2) 1 V�1 Hase Wage 5) X9 �'� �� New S by Wage ScF�edufe ed tmprovement i 4) t/ � `%Y � New S by Wage Schedule� Mavement 15},_._...5/ 2 q-j= Base Socia! Seturily � 6� New S Socfai Secnrity �01 Cantrfbution 5Ai ! � Contribution tSAi Qase State w New S Slate or Locat Retirement S� j Loca) Reiirement �Q,� � Coniritwiion SD)� ConlritauUon 158► Oase Medicaf �"j � jC �` New S%r Meiikai ,7 S"`p � insnrance 6) tnsurahce t6) l3ase Oeniai � New S for Dentat tnsurance 7I Insurance 17) liase Li% New; (or Ufe Insurance 8) (nsurance 18) 2nd Year Base � SPCOi�i� Year oiContraN ii�sa �ti abte Dates 3) 8ase Wage 28} Base Sociaf Security Contributlon 2BA) Base Siate w loca) Relltement Contrt6ution , 280) Base t�Aedicat trrwrartce 29) Base Dentai Imurance 3Q? Base life insurance 31y New S by Wage Schedule Improveme�l 37) New S by Wage Schedule Movement 38} New S Sociat Security Contr(krution 3DA) New # State or local Retlrement Contrilwtfon 386) New f fot Medical ' .' Insurance 39? New S (or Denta! insnrance 40) New S fm Ute trnurarrce 41i 3rd Yea� Base T 1� Year of Contnct it a llcabl 9ase Wage 51) Base Social 5ecurity Cot�tribution 5iA} Base State or tocat Retirement Contribution SiBy Dates 4) New .� by Wagg Schetlule lrnprouement 64) New j by Wage Scheclule Movement 61y New S Soda! Secarily Cpntriiwlfon btJtj New S State or tocaf Retiremeni Coni�iiwtion 618) Base Medtcal New S for Medfcat tr�.wrance 52} Insurance 62) Base Oenta! New S tor qentaS tnsurance 53) insurance 63) Base t#fe New S for Li(e Insurance 54) Insurance 64} ' Base Shift New s for 5hi(t Base Shih New S fcx Shift Base Shift New S%r ShiU Uii(erential 9) Differential 19? DiftereMial 32i . Differentiat 42j � Diiterential 55) uifferentia) 65) Dase Extra• New S for Fxtra- Sase Eutta= New f tor Extra- Base Exira- • New �(or Exlra- Currtcular' 14! Curricular 20? Curritular* 33) Curricuiar 43) Cunicular• 56) Currlcular 65? Dase Deferred New S for Defened Sase L1eEerred New S for Deferred Base pe(erred New S!a Delemec! Compensattan I1} Compernatfon 21) Compensation 34) Compensalto►� �4! CQrnpensatton 5?) Corr►pensaiion 67} Ilase Other S�tew S for CTther Base Other New S tor Oi1re� Base Olher New S Cor 01her � t'orms of � y!'Z, p forms at Forms of Forms af faans at Farns af � C�npenisation 12y Compensation 22) t�''� Compensaltott 35) Con►pensatian 45y Caitpensation 58) Compens��tion 68) Totai New; Change Total New S Change To�at New S Change from Baseline 23} 3 I�Z�t 2 trom Basetine 4b) • lrom Baselin+e 69? 9'4 Change .e- � 94+ Chan�e � CIIdIT�P. fcom Basellne 2d) `'• °k from 8aseline 47) °Y� (rom Baseline JO) °k ��se Year �''� To1al First Year � � � BaseYear TWat Second Year [3ase Year TWa111iird Year fnlal Baseline 13} ��7 �/ j Setttemen � 25) �, `? �� 7otal Baseline 36j ; Settlement 48) � Tosal 8aseline 59) S Seitiemeni ?i) _ .�_.�_.__.,.^.�_.,_.____..�__�_.�,,._.�._._._�.._,..--_.—_—._._...��,��.�_.__.__...,_._�_.�_�.�------�.T.___�._,.__ 'A�ites io l.ump Sum Paymeni 26 ' Lump Sum Payment 49 l.u�np Sum Payment 72 �dur.atton � Increase aver 3'o incre�se over % Increase over inils only. BaSelinC 27} % Baseline 50) R'h 6aseline : �o ;.18-94 � . ` � . _ ., • . .. . . .. .. . .. . '. � ' . • .. • , � . . . . � If an employee works on a legal holiday, he shall be granted 1/2 houra compensatory time for each hour worked, in addition to the holiday pay. ARTICLL XXVI PERSONAL LEAVS/EICTENDED DISABILITY PROTECTION/SICR LEAVS 26.1 P}3RSONAL LEAVB - Beginning January 1, 1990, all permanent full-time employees ehall accrue peraonal leave at the rate of four (4) hours per month, to a maximum of 320 houra. Personal leave shall be available for use without restriction, except prior approval of the supervisor. An employee shall not be allowed to use more than twenty (20) consecutive personal days, or a combination of twenty (20) consecutive peraonal and vacation days, without prior approva.l of the City Council. Sach December 1, any employee with an accrued Persona.l Leave balance in excess of 320 houra may convert the excesa hours at the rate of 50�, to either additional cash compensation, or additional vacation time. The compensation will be made, or the extra vacation credited, with the second paproll in December. Upon separation, employees ehall be compensated for any unused Personal Leave balance. � 26.2 EXTENDBD DISABILITY PROTECTION - Beginning January 1, 1991, all permanent full-time employees shall accrue extended disability leave at the rate of four (4) hours ' per month, to a cumulative maxi.mum of 640 hours. Extended disability protection is available for use on the second consecutive day of a personal illness, and thereafter, or anytime for a work-related illness or injury. Smployees are to keep their supervisor infornned of their condition. The supervisor may require a letter or report from the attending physician. Claiming extended disability leave when physically fit may be cauae for disciplinary action, including transfer, demotion, suspension, or dismissal. In cases of extreme emergency involving employees with a record or meritorious service, who through serious or protracted illness have used up all accumulated personal - leave, extended disability leave, vacation leave, and compensatory time off, an extension of extended disability leave beyond the � provided in this resolution may be granted by the City Council. The resultant deficit will be repaid promptly through �, application of future personal and extended disability leave accruals. 13 �- � � ' �, r 26.3 ��NVERSION QF SXTSTING SICR LEAVS - Qne half (50�} af an.y eick leave balance an December 31, 1990, up to a m�ci.unum of fortg-eight (48) hours will be converted to Personal Leave. Any eick leave not converted to Persanal Leave ahall remain in the employee's Ex�ended Disability Protectiaan ba,nk. However, an employee whose Extended Disa3�il3ty Protection bank. However, an employee whose E�ctended nisability Bank e�cceeds 540 hours cumulative maximum ahall not accrue any more Sxtended Disability Leave until hi� ar her accumulated balance drops below 640 hours. 26.4 SICK LSAV'E QP`�ION - Permanent, full-time employees a� of Ja,nuary 1, 1991, shall have a one time option of a sick leave pragram as a perman.ent alternative to Personal Leave/$xtended Disability Protection. Employees must adviee the City Accountant of their selec�ion of �h38 alternative by May 1, 1991. �loyees who salecG �heir optian ehall be allowed to retain their then current sick lea.ve balance although it may be i,n excess of the 95Q hour cumulative ma�ciim�m allowed under this section. However, an employee whose sick leave bank exceeds 960 hours cumulative �imum ahall not acerue any more aick leave until ha,s or her accumulaGed balance drops below 960 hours. Those an the sick leave optian shall accrue eight {g} houra per month of siek leave, to a ewmzlative maximum of 960 hours. Sick leave shall be available for use on the first day of a peraonal illness, and thereafter. A3.1 other restrictians on sick leave use shall be �the same as for Sxtended Disability Protection in Section 26.2 above. Upon separation in good etanding, employees an the sick 3.eave aption eha12 be compensated for 25� of the unused sick leave balance to a m�axi�mum af 240 haurs. ARTICLB XXVIT FAI,SL ARR]3ST INSIIRANCE The City will provide a policy to caver the employee Eor false arrest cases. � . ARTICLFs XXVI�I TR.AINING 28.1 The EMPLQYER shall be responsible -tor providing a1Z training required by the P,O.S.T. Board to �maintain license as a Certi£ied Police Officer, and �hall pay emplayees for a].1 ta.me spent in auch training at the appl3.cabSe rate. , � 14 . � � \' • 1 � _.� � • t January 21, 1997 r—' � . �;,;C?'��l��i�{;� TD: llrayor eend cttg counciZ ' ;�''�th�'• 'inz7 -• . ...c: . • CL1IN5' LZb"1' S�Rys � ', � ' , .. =}.tir' ,;;,:'� • `�it;i. . . . .. Y . . .., . , . - � i . _ ... - . . .. -.. - .. , :.:. ; ..�ri' . ;.' � . • .. .. • .: . .;.��`.nr,�:,.'�{:`�..'��..�°,.' . . . . • � ' "%��:: � " . • ... � • � .. ' �'�ii�':%" . . , . _ . . . . _ . _ . . . . •..�- - .,. �ali, '-:C:. tJ= : x' � =ti: �.�1.. :.t��'ir•v ::N'wji!i�:':f.:i,�,+� T' , 'f'r`� - ':4:: .�y,. ..i �:4c' s.' . . . . ... ;�''�M' ' :Sn ` �,z'� . . . . . . .. . . . . ... .. .... . : ..: ... : . - . '��;,�:•r;:' ;�;��_, .'•.:;; '`:-.,;•";..: - .... ::., .. . .s.., s�.: >.:f•;u :•.�;: _ . . . . . , _';'>;.._..'.;.�:_' ,;�::;.:�;;�r�:::�.�„a 2'otatZ. 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" S?� .E.t-<6.� ... w�,.<'.w.� ';Y:.. _ . <"`� ` 7 .- � LIST OF CONTR.ACTORS TO BL APPROVED BY CITY COUNCIL ,i_.._ .. - . -.:- ConcretejMasonx-v Coatractor License Relleher Construction, Inc. Excavating Contractor Licease Commercial Util.ities, Inc. Danner Landscaping Rauchwarter, Inc. Roto-Rooter Services Co. Sun Excavating Inc. United Water & Sewer Co. Gas Pi�,g.g Coatractor Licease A. Binder & Son, Inc. Burnsville Heating & A/C, Tnc. Cherry Plumbing & Heating Genz-Ryan Plumbing & Heating Co, Inc Horwitz, Inc J& H Gas Services, Inc Kleve Heating & A/C Lakeside Plumbing & Heating, Inc. Jim Murr Plumbing, Inc. Murr Plumbing, Inc. E.A.H. Schmidt & Associates, Inc Statewide Gas Services SVAC Coatractor Licease Burnsville Heating & A/C, Inc Gartner Refrigeration & Mfg, Inc Genz-Ryan Plumbing & Heating Co, Inc Horwitz,2nc Kleve Heating & A/C Master Mechanical, Inc Matthew Daniels, Inc E.A.H. Schmidt & Associates, Inc Sedgwick Heating & Air Conditioning Co. General Contractor Licease Benson-Orth Associates, Inc. Black & Veatch Construction, Inc. Braxton Hancock & Sons, Inc CBS Construction ServiCes, Inc. Crawford Door Sales Co. Dakota Fence Of NIl�T, Inc . � � Bernard L. Dalsin Company Fendler Construction, Inc. Kraus Anderson Construction Co. United Properties Construction Management Welsh Construction Corp Drvwall/StLcco Contractor License Berg Drywall, Inc. Olympic Wall Systems, Inc. Siga Coatraetor License Nordquist Sign Co. Pyramid Sign,Ltd. Twin Cities Sign Images, Inc. Laadscane/'i'ree Service License Rubbish Hauler License K.O. Sanitation & Recycling Inc Rrupenny & Son's Disposal Service Inc Mendota Heights Rubbish Service, Inc Triangle Rubbish Service & Recycling ►�AKC7TA C:C�llNTY � I�.d�.�� .0'.i Housing S� Redevelopment Authority G12-423-4800 ?�{46-14itis Sc ��U. • Rusemtfunr, MN 5506$ • 7.l).t). t>12-423-81$2 � FAX G12-423-SIS� MEMQRANDUM �ATE: January 10, 1997 to; Fievin Batchelder Gity of Mendota Heights , ` FROM: Lee Smith � �r ' �.- i; ,.� 4' RE: Housing Rehabilitation Program Activities cc: Kari Gill T`ve prepared this report detailing the Dakota Caunty HRA.'s Housing Rehabilitati.on Program activities in the City a�' Mendota Heigh�.s in repanse �o your reques� to Kari Gil1. Th� Dakota County HRA serves a11 areas of the Coun�y through the Coun�y Wide Housing Rehabilitation Loan Program, funded annually with 10� of each year's Dakota County Communi�y Development Block Grant {CDBG} Program award. In addition, individual cities may designate CDBG funds to be used for Housing Rehab in their cammunity. When CDBG funds are so designated by a City, those funds are anly expended on loans to hameowners in �hat city. Repayments of these loans are returned to a xevalving loan fund to ariginate additional loans within that Ci�y. Repayments of Iaans made through the County Wide Program are returned to a County Wzde revolving loan fund. Be�ween 1987 and 1990, Mendota Heights designated approximately $150,Q00 in CDBG funds ta be used for housing rehab. With these funds 9 homeawners in Mendota Heights were provided with loans. In the years since alI af the CDBG funds designated by the Ci�y far housing rehab were expended, we have provided 13 additional loans ta hameowners in Mendota Heights. These involved an expc:nditure of $165p221, of which $155,917 came fram the County Wide Hou�ing Rehab Program, and $9,304 came from the revolving laan fund far Mendota Heiqhts. "AN EQUAL OPPORTUNITI' EMPLOYER" We currently have abaut $7,000 available in the City's revolving loan fund to ariginate new loans for Mendota Heights homeawners. We currently have no housing rehab. projects in progress in the City. Sn addition �o the Hausing Rehab Loans made and de�ailed above, we provided Well Sealing Grants ta 9 Mendota Heights hameawners during 1995 and 1996. There are 10 additional City homeowners expected to receive these gran�s in 1997. The Well Sealing Grants provide up to 50� af the costs of sealing unused ar abandoned wells �or property owned by law income persons, and are funded through �he County Wide Housing Rehab Laan Program. The grants typically are for less than $500 per homeawner. We are initiating some advertising �or our Housing Rehab Programs right now, and wi11 do some additional publicity in the spring. We can provide program informatianal brochures �ar distribu�ion at City Hall, and could provide information �ar a Ci�y newsletter, if you have one. If yau have additional questians ar comments, please ca11 me at 423-8113. 2 • 1' ! ! � !:A � I►�1:� ! �. 7anuary 21, 1997 TtJ: Mayor, City Council aad City Administratar FROM: 7ames E. Danislson, Public W orks D'u c SUBJECT: McNeill Property Acquisition DISCUSSIQN: � At the December i7th, 199b meeting, Council authorized the City Attorney to begin the paperwark authorizing the City to enter ugan the 1VlcNeill site, 1455 Perrvn Raad West, for the purpase af campleting an environmental inspectian. This inspection is to be campleted by Barr Engineer3ng in anticigation of acquisition of the site for the purpose of being the City's street sweeping storage site. Mr. Richard Black from Winthrap and Weinstine is the attorney at the City Attorney's office handling this issue, and Mr. Black has informed me that Minn. Stat. 117.041, subd. (2), pexmits political subdivisions, by resolutian, to enter onto the property for the purpose of environmental testing if three standatds are met. First, the City must bave reason to believe that acquisition of the MeNeill property may be required pursuant to eminent domain praceedings. Second, the City must have reason to believe that a hazardous substance, pollntant, or contatminant is present on the properiy or the release of a hazardaus subsfance, pollutant, oi contamutant may have occarred or is likely to accur on the pmperty. Third, entry anto the property must be rationally related ta health, safety, or welfare concerns of the City in connection with passible eminent domain proceedi.ngs. Mr. Black further informeci me that, at least ten (10} days prior ta entering the property, the City must serve no#ice on the property owner regussting entry a.nd informing the owner of their option to refus� entry. If the owner refuses, the City can then, pursuant to the statute, apply for a court order authorizing entry and testing. In this regazdi the City Cout2cil is �irst required to adopt a resolution formalizing its need ta enter the property in canformity with Minn. Stat. 11'7.041, subd. (2). ', RECOMRZENDATION: I recammend that the City Council adopt Resolution No. 97- , F:ESOLUTIUN DIRECTING EN.i'RY ONTO TSE MCNEII.L PR4PERTY FOR ENVIRONMENTAL TESTING BEFURE EMIl�TIENT D4MAIN PROCEIDINGS (Fuisuant to Minn. Stat. 1�7.�'�1 �';..=�Se�.. �`� �. j ` ACTION REOUIRED: If Council desires to implement the recommendation they should pass a motion adopting Resolution No. 97 - , RESOLUTION DIRECTING FNTRY ONTO-THE MCNEILL PROPERTY FOR ENVIRONMF,IVTAL TESTING BEFORE E;MINENT DOMAIN PROCEEDINGS (Pursuant to Minn. Stat. 117.Q41 Subd. 2) M CITY 4F MENDOTA I3IIG�[TS Dakota Caunry, Minnesota RESOLUTION NO. 97- RESOLUTION DIItECTING ENT.ItY ONTO THE MCNEILL PROPERTY FUR ENVIRUr�N1�'.NTAL Z7i.STING BERFORE IlVJQNEENT DU14�AIN-PROCEEDINGS (Puisuant ta Minn. Stat. 117.041 Subd. 2) WHEREAS, the City of Mendota Heights ("Mendota Heights") has reason to believe that acquisition of the McNeill Fmperty, lacated at 14�5 Pezron Raad West, may be required pursuant to eminent damain proceedings, and WHPR�.�.AS, Mendota Heights has reason to believe that a hazardous substance, pollatant or contaminant is present on the property or the release of a hazardous substance, pollutant, or contaminant may have occurred or is likely to occur on the McNeill propert�y, aud WHP.RF..AS, entry on the property fox envimnmental testing is rationally related tv health, safety or welfare concerns of Mendota Heights in connectian with possible eminent domain pmceedings. NOW, TFiI?�FFORE, FT IS HFI2EBY RESQLVED, by the City Council of Mendota Heights on this 21 st day of January 1997 that the City Officials or their agents enter, pursuant to Minn. Stat. 117.041, Subd. 2, the 1VIcNeill PraPertY, located at 1455 Permn Road West, for the purposes of invesdgation, monitoring, testing, surveying, boring ar other similar aciivities uecess�uy or appropriate to identify the conditions and extent of a releas� or tlireat af release of a hazardous substance, pollutant ar contaminant. Adopted by the City Council of the City of Mendata Heights this 21st day of January 1997. ATTF.ST: Kathleen M. Swanson City Clerk • i yy� i ��1' �M i:.1:� �.� : Charles E. Mertensotto, Mayor t , ,.. C1TY OF N[ENDOTA HEIGHTS �:� • 7anuaxy 17, 1997 TO: Mayor, City Council and City Administrator FROM. 7ames E. Danielson, Public Warks Direct SUB7ECT; Beckmann Antenna Height Variance Request Case 96-26 DISCLT55ION• Consideration of the Beckmann application was tabled to this meeting to allaw time for the City's Farensic Struetu�ral Engineer, Mr. Geoff Jills�n, to review the tower design, and the City's Cammunications Engineer, Dr. 7oha DuBois, to analyze the neighborhood interference ec>neerns. As of Friday, January 17, 1997 when the City was preparing the agenda, we had nat rec�ived final revie�v documents fmm either consultant. Mr. Jillson has not answered, nar returned calls, so we are tatally unaware of the status of his review. Dr. DuBois has sabmitted a draft of his r�port, bnt has not returned a finalized version yet. RECOMIV.�N'DATION. Even if these reports are received priar ta Tuesday's me;et�ing, they will i�e technical in nature and deserve more than a Iast second review by Council. I therefore recommend ihat consideration af this request be continued to the February 4, 199'7 meeting (Mr. Beckmann had previausly agmed to aa ext�nsion to February 20th see attached). In anticipation of a continuan.ce�a letter has be�n sent to the neighbors (see attached). ACTION REOUIl2ED• If Council desires to implement the recommendation they should pass a motion cantinuing consideration of the Beckmann variance to the February 4, 199'i meeting. F ' � .JOHN B. BELLOWS �R:�CC` (1 A��`" ATTORNEY AT LAW � �ii� a `�e �K1 ~b� o�4b adb m�.� ��< December 5, '1998 Mayor Charles E. Mertensatto City Council of Mendota Heights 1'f 01 Vicforia Curve Mendota Heights, MN 55118 Re: Beckmann Antenna Tower Height Variance Case Number: 36-26 Dear Mayor Mertensotto and Council Members: 6007 CAPITAt_ CENTRE � 386 WABASHA STREET N4RTH SA1tJ? PAUL, MINNE�'aOTA 55102 {6I2) 227-875! As discussed in the council meeting of December 2, 1996, Mr. Beckman has asked me to request that the City extend the 12(? day period fQr acting on the above applicatian to February 20, 1997. _ This letter is a forma! requsst to e�ctend the period which the council may act to February 20, 1997. Should you require any addi#ional information, please advise. Yours truly, � ��4 {i� � � � � � �� r . • s 1 �l. a. i., January 17, 1997 Terrence Dobie 1892 Sauih Iane Mendota FIeights, MN 55118 C 1ty o� 1��endota Heights � Subject: B�eckmann Antem.._ .Cower Variance Request Dear Mr. Dobie. I am sending notice to all neighbors of the Beckmann's who are legally reqnired to recei�e notice and thass others that I know are interested, ta infarm them that the City`s experts have not submitted their reports in a timely fashion. Because Council will nat have the desired reparts available far the 7anuary 21 st meeting, staff is recammending that they cantinue consideration af the request to the February 4, 1997 meeting. If you have any qaestions or camments on this issue, please call me at 452-1850. Thank you. Sincerely, James E, Danielson i�blic Works D.irector i�.�'� Vic�c�Yia �usve u I'enr�a�a k-�eights, NFN • 55I18 (612) 452-185U • FAX 452-$94Q ::' r CITY OF MENDOTA HIIGHTS �:� • Jannary 14, 1.997 T4: Mayor, City Council and City A t�EEa� FROM: 7ames E. Danielson, Public RTarks D' SUBJECT:. Paster Enterprises - Fxcass MnDC}T Right-of-Way Acquisition Paster P.�terprises has been at�empting to acqaire two pazcels of vacaut MnDOT �tight- of-way (R.QR� that are iocated adjacent to the Mendota Plaza. (see A and B on attached map). MnDOT requires the City's consent prior to r�lea.sing vacant RQW in this area, either to Paster, or anyone else. Council had cansidered a previous request from Paster at their August 6, 1996 meeting (minutes attached}, and at that meeting Mr. Paster had not yet acquired the underlying fee ownership ta the pazcels. His first request was made in conjunction with a Conditional Use Permit requesting a fill germit to take advantage of some excess fill from the HRA Senior Facility. At that meeting Council approved the Conditional Use Permit, however did not authorize his acquisitian of any ROW. l�ZnI�OT then did not authariz� a fill permit on their ROW in time for Paster Enterprises to take advantage of the fi.11 and it was removed from the area by HI2A's contra.ctor. Pasier Fnierprises has now gained underlying fee ownership for MnDC1T Parcel A,one of the two pazcels�and ance again requests City authorization allowing MnDOT to release the land. ACTION REQUIRED: Review Paster Enterprises' request and if Council desires ta grant the request to allow MnD�T ta release the ROW for purchase by Paster Enterprises, pass a motion authorizing staff ta farward the appropriate letter of authorizat�on to MnDOT. ..5 4 � �I ��<��T/U • D�VELOPMENT AND MANAG�MENT OP SHOPPING CENTERS 2227 Univcrsity Avc. • St. Paul, �1N SSI 14-1677 • 612-64C-7)01 • rax 612-C�1G-13S9 J nuary 15, 1997 CENTRAL PLAZA 45th & Central Ave. N.E. Minneapolis, Minnesota CRYSTAL SHOPPING CENTER Bass Lake Road & West Broadway Crystal, Minnesota Mr. Jim Danielson Public Works Director 1101 Victoria Curve Mendota Heights, MN 55118 Re: Conveyance of Parcel #36 from MN/DOT to Mendota Mall Associates Dear Jim: Last fall, Planning and Council was presented a plan to put the DODDWAY SHOPPING CENTER excavated material from the HRA Seniors Building onto Parcel's #35 Smith & Dodd Road and #36. The understanding was that Mendota Mall Associates was West St. Paul, Minnesota in process of purchasing these parcels from MN/DOT. LEXINGTON PLAZA SHOPPES Lexington & Larpenteur Roseville, Minnesota MENDOTA PLAZA State Hwy. 110 & Dodd Road Mendota Heights, Minnesota MOUNDSVIEW SQUARE Hwy. ] 0& Long Lake Road Mounds View, Minnesota Mendota Mall Associates is now in the final stages of purchasing only Parcel #36 from MN/DOT. Find plan attached. Parcel #36 is a narrow strip of land that was taken by MN/DOT many years ago for the proposed purpose of a bridge over Highway 110. This project is not going to happen because of the new Interstate 494 Mr. Marvin Martin with MN/DOT has requested a letter from the City of Mendota Heights stating that they agree with MN/DOT conveying the land to Mendota Mall Associates. Please address this letter of approval to Mr. Marvin Martin, MN/DOT, Metro Division, 1500 West County Road B2, Roseville, MN 55113. Please note that this request is for Parcel #36 only, aat Parcel #35. NORTHWAY SHOPPING CENTER As always, if you have any questions, please contact the writer. State Hwy. 23 & Woodland Circle Pines, Minnesota Sincerely, PASTER ENTERPRISES SIBLEY PLAZA � ' �` West 7th Street & Davern � !� � /�� f�� ,/.i.r /l, -V St. Paul, Minnesota / "� �John Streeter Construction Manager SOUTHVIEW SHOPPING CENTER JHS/skh Southview Blvd. & 13th Ave. S South St. Paul, Minnesota . ttNrr�.�r+e ca s„rr rr�vr:,r .,,r�.w,+: :tu �ronnr tot �u rnt sw ��a :,r stc:h�•. :s STATLr 7RUNX HICIIW1Y 110 —�- ^_-.____�_ ' , '�``" Za \� dQ�'a p C�r'te� � �, � �e� yn� `\`` � _ Sha4'� �� , � �•.. �/ - � � $ONN LiN df T•rf AlW71f dGa'W� a."�' :1��_MM t/i fll' _n: $X: t/1 � SOU7N PL�1ZA QRNF _..—..'__.-`..—.._--- $OUlh UN1 OI ;rIC �N`—^�� X SCLl�v :5 � ___`___ '_�a �_-�.�,�_ _ ; __-..._ ' -_"'_'-^--'_ ' __ -. _ i r-- —�+ � --�— — ---y} i � +S ru�°n,r a� $ 3 � t 4 i.15 CO � � � � i �, � li°C�TO� a, � + �o t � �, i i X: ; 3 i � ' �� i � � �� h w4 i� � s .e� � s t � � N s i � � ,'° � . � � a �. � � � �.\ h\\ �t� �� , � � �` � \1 � � � � `�. � o � o h�� `. \ aW 3 � �� ,. 1 � � � �� ` \1 € � � � . � \ � •,. \� � ��.� `. 1 �, ,�� \ r n ��``� 1` � ,� � a`� �' � �;� , � �,� �� i'�, � �` , � \ \ i ,'� MENDC?TA HEIGHTS � �' . SENIC?R Fi4USING � �; ; � � ' s � 4 - ...��.��..�.��.�� 1 t _y_ � { • + � 1 ��C1�'O� PASTER ENTERPRTSE REQUEST ,i�1�j,►,tj 1Viendota TO ACQUIRE EXCESS HWY 149 vQ��h�� ROW FROM MN DOT . ,c,� 11Q1 VlGTORlA CURVE • MENDQTA HElGNTS, MN 55118 (612) 452•1850 1 /14j�7 a Page No. 24 August 6, 1996 initial meeting with the city's planner and final application to Council is a very long time. _ Cauncilmember Smith stated that the Planning Comrnissian indicated that perhaps not as much parking is necessary. She stated that there is a lot of parkin,g in the middle, between proposed buildings D and E, and asked Mr, Glowa if more landscaping could be installed if some af that perking were removed. Mr. Glowa responded that there would be additianal landscaping, including landscaped islands, etc. Councilmember Krebsbach stated that she wants to be sure that the two lats to the west get developed as office, Mr. Glowa responded that development depends on what the market demands, that United �'roperties is having a great deal of success leasing office space, but he question is how much can be dane. CASE NO. 96-22, PASTER _ Council acknawledged an application from Paster Enterprises for conditional use pernut for land reclamation ta a11ow excess dirt from the HRA project to be used to fill in low areas an the Mx�JDC►T right- � of-way immediately east af the Mendota Plaza and to filI in a portion of the McDonald's sedimentation basin. Cauncil alsa acknowledged a mema from Admizustrative Intern Hoilister, memos from Engineer Marc Iviogan regarding filling in �he sedimentatian basin, grading and storm water system review, a report from the city planner, and copies of the boundary and easement sketch, grading cancept plan and hydroiogy analysis provided by Bolton & Menk Engineering on behalf af Paster Enterprises. Mr. Ed Paster, Mr. John Streeter, and consultant hydrologic engineer BiII Dauglas were present for the discussian. Mr. Streeter expiained that Paster Entezprises is asking for pernussian ta change the contours af the Iand that to belongs to Mn/D(3T immediateiy east of the shopping center and directly north of the HRA building, He e�lained that there is a shart windaw of opporhuiity that will aliow Paster ta fiil the area of development with fill that is coming off the HRA. site, and that Paster is asking the city far a canditianai use permit for mzning. He stated that the conditions that allow this ta happen ha�e been satisfied by city staff in regard to the different caunty, state and federal agencies, and environmental and hydroiogic stuclies have been made. He explained that the praperty was taken from the shopping center properly in 1956 and Paster Entexprises would like to have it back far shappi.ng center property. � Page No, 25 August 6, 1996 Gouncilmember Krebsbach asked what Paster Enterprises plans to do with the property if it acquires the land from R�n1DOT. Mr. S�reeter responded that Paster would like to level the property far future development, and fhat the specificatians require the excavating contractor ta strip the topsail, do the excavation and then repiace f,he tapsoii. He stated fihat the pmperty will be seeded if the city desires. He explained that the fill area is abaut 15Q by 300 feet, and that there are some scrub trees which will need to be taken aut, and that the area would very possibly be cleared up to the wall�ing path. He fiuther stated that the swale on the properiy will be filled Mayor Mertensotta asked if the water from the parking lot comes into the proposed f�tl area. Mr. Streeter resgonded ihat it does not, because the storm sewer system which �was recently installed catches the water in the back of the center and the water from the parking lat and dumps it into weirs. Cauncilmember Smith asked how steep the drop off wi11 be from the tap to the bottom. Mr. Streeter responded that it wili be abaut 20 feet over a si�cty foot area, for a 3:1 slope. He informed Council that silt fencing will be installed to controi erosian. She stated that there is a second part #a the requesi, which is for �he � city to approve Mn/DOT turn back afthe property. She asked why =�" Paster Enterprises is asking for ihe lot which was not originally shapping center praperty, Mr. Streeter explained that there aze three parcels of land that make up the right af way. The first is what was taken from the shapping center in the 1950's, the second is the piece in the centex of the highway right-of-way and the fee titie far the third is owned by the Dodge Nature Center. Responding ta a question from Mayar Mertensotto he stated that the heins to an estate have the underlying fee to the second parcel, and Paster Enterprises has made an affer ta the estate ta purchase fee title. � Mayor Mertensatto stated that zaning is a questian. He stated that the property that was taken from the shopping center is B-4, but the center parcel is prabably zoned R l. He pointed aut that Council cannot deal with potential zoning at this time. � s Page No. 26 August 6, 1996 Mr. Streeter responded that he is in the process of making application to rezone the parcel. Mayor Mertensotto asked Mr. Streeter if he has resolved with the HRA's cantractor who will pick up the cost. Mr. Sfreeter responded that the contract with the HRA was written into the HItA's contract for the buildi.ng as an alternate, and if the HRA accepts the alternate, the contract is required to deal with Paster Enterprises to remove the top soil, etc., and to meet the city's requirements on dra.inage and erosion control. He explained that the contractor has given him written notice on what he is willing to do. Mayor Mertensotto stated that Mn/DOT currently has control of the properiy and Paster Enterprises does not have fee title, and that Mn/DOT has requested an unconditional release. He stated. that he does not know how the city could give unconditional release or sign any agreement. He pointed out that Council does not know what the unconditional release will look like and does not lrnow what the "�- city's right-of-way needs will be in the future. Councilmember Smith stated that the most she could give up on this is release of the underlying fee, to a11ow Paster Enterprises to do the grading and require a blanket easement over the parcels because Council does not lrnow future right-of-way needs. � Mr. Streeter informed Council that Mn/DOT legal counsel Marvin Master, has said that if the city wants the right-of-way, Paster Enterprises would not have to buy it from Mn/DOT because the city would have the right-of-way. He stated that he has no idea how the property would ultimately develop. He explained that there is a sanitary sewer main 50 feet deep across the property and that Paster cannot fill within 60 feet of the creek, so there must be some kind of transition across the creek, creating a bridge from one side of the creek to the other. He stated that he does not know how the property would lay out as retail expansion of the shopping center and there is no way he could guess where roads would go right now. Mr. Douglas stated that whatever development decisions are made in the future, the property would need to be filled, and that is what Paster Enterprises is proposing to do now. Mayor Mertensotto pointed out that Paster Enterprises must understand that the Council makes no commitrnent as to future expansion of the center. He stated that unconditional release by the Page No. 27 August 6, 1996 city to MnlDOT is an unreasonabie commitment that Council cannot make. Cauncilmember Huber was excused at 12:16 a.m. Councilmember Krebsbach felt that adding ths praperty ta the "� shapping center property is a way ofbacking into haw it wiil develop. Councilmember Smith stated that one of her concerns is tha.t this extends much farther into what would be a right-of-way area and she has no idea of how that will fit into a traffic pattern. She also stated that the drawing presented by Mr. Streeter this evening is different from what was in the agenda. Mayor Mertensotto stated that Council is talking about possibly 3,600 yazds of fill coming fram that site and up South Plaza Drive to somewhere else, and allowing the fi11 to be placed as propased would avaid all the traffic through the city. Mr, Paster stated that he is not here to develop or expand the ---- ; shopping center or ta add to the parking lot or diminish ar reduce in any way the city's power for easements or its f�rst right with ,� MnJD{3T. He stated that if he wanied to do development now he would be talking ta the city about deve2opment, but whether the city awns ihe praperty or Paster Enterprises owns the pxoperty in the future, the land reclamation that he is prapasing will only enhance the property. He stated that what is proposed is only filling out the contours, and that he has dane all af the studies requested by the Planning Commissian. He explained that he is talking abaut 1,7Q0 truckloads of fi11 just to round aut the cantours of the site, and that this is an apportunity to do something with the land next ta the center whether the city ar the shopping center ultimate3y owns it. He informed Council that the Planning Cammission's interest was that the project does not violate the requirement of coming ta close ta the stream and that it does not impact the quality of the water. He felt that the project wili enhance the ability of the watershed to perfarm to additional capacity and will preserve the interest of the Dodge Naiure Center. Mr. Dauglas reviewed hydrologic information for Council. Councilmember Smith sta.ted that she is not opposed to the concept �. . but is concemed about preserving the city's right to right-of-way to , provide for future iraffic patterns. � Page No. 28 August 6, 1996 Respanding to a question from Mayor Mertensotto, Mr. Streeter stated that cleaning out the drainage ditch and weirs will remain ihe responsibility of Paster Enterprises, as they are on shapping center property. Mayoz Mertensotta sta.ted that the Planni�ng Cammission recommended approving the pernut. He further stated that Paster Enterprises has spent much money doing studies ta determine whether the project would have any negative impact, and the only prabiem is that Mn1D4T contrais the property. Mr. Streeter responded that he has appiied ta MnIDC}T for approval, and the response was that they share the concern abaut hydrology. He stated that MntD4T has expressed that concern because they want to make sure that the drainage pattern is not changed, and the permit fram Mn1DfJT would be to ptace fili on highway right-af- way. Mayor Mertensotto sta.ted that a11 Council would be doing if it appraved the request is granting a fiii pernut to Paster Enterprises subject to Mn/DOT consent. He infarmed Mr. Streeter that Paster Enterprises wauld be required to install szit fencing far erosian contral. He a.lso pointed out that Paster would also need a wetlands permit because #he filling wouid came within 100 feet af a wetland. Mr. Streeter inforrned Council that there is only a vezy short window of opportunnty to get some excavatefl material from the HR.A site to fill in some low spots adjacent ta the shopping centex. Councilmember Smith pointed out that the pIan before Council differs from the plan that was considered by the Planning Commission. Mr. Streeter responded that when the applicatian went to the Planning Commission he had already reached agreement with the Sheehys to purchase the underlying fee to their parcel of land. He stated that at that time he had asked Dakata County and the city's staff if the agencies would allaw fill to be placed on the (Sheehy) property, and he then began negatiating for underlying fee title for the second site. He explained that if the negotiation is successful, he will eventually come before the city with a cancept for develapment, but doing the filling now will save the HRA $25,000 and will save Paster a like amount in the future. He infozmed Councii that if the application is appraved, the area will be seeded after the filling is finished. � Page No. 29 August b, 1996 Cauncilmember Smith stated ihat even though the trees that wauld be lost are scrub trees, they do provide a screen and she would like them ta be replaced. Mr. Douglas stated that tweive trees wiil need to be removed Mayor Mertensotto pointed out that a tree removal pernut is required. Mayor Mertensotto suggested conditzons for approval. They were: 1. That ihe city preserve its interest in the right-af-way with a blanket easement over the parcel; a statement of understanding that would be submitted to Mn/DOT which would stipulate that under no circumstance does the city give up any of its rights relative to public road easement purposes. 2. That the area be seeded. 3. That proper erosion control measu.res be taken. 4. That the weir canstruction be done as designed by Mr. Douglas, Engineer Mogan and Paster Enterpr%ses. 5. That the removal oftrees from the area be iimited to a maa��ccimmuxn of 20 trees having a diameter greatex than four inches. 6. That approval of the perrnit does not imply future approval on the future development ar rezazung of the property. 7. That Paster Enterprises maintain the sedimentation pand and its environs. $. That the entire project be completed by September 30. He alsa informed Mr. Streeter that the city will not allow any stockpiling of dirt on the site. Mr. Paster responded that he understands that he will have no speciat rights if the permit is granted. Mr. Streeter in.formed Coun.cil that if the permit is granted, the project will begin within 24 hours and will be comp2eted, including seeding, by the end of September. Cauncilmember Koch moved adoption af Resolution No. 96-51, "A RESt�LUTION APPROVING A CONDITIONAL USE PERMIT FOR LAND RECLI�MATIQN AND TREE REMC?VAL TO PASTER ENTERPRiSES." Cauncilmember Smith seconded the mation. Ayes: 3 Nays: 1 Krebsbach DISPUTE RES(�LLTTIQN Council acknawledged a memo fram Administrator Batchelder regarding a request from the Dispute Resalution Center for f nancial assistance to suppart the Center in 1996. � � CITY O� MENDOTA HEIGHTS MEMO January 15, 1997 TO; Mayor, City Counci! and City Admini tr�f�Sr'"" FRQM: Lawrence E. Shaughnessy, Jr., Treasurer �!%�'� SUBJECT: Enterprise Corporate Center Phase li - Tax tncrement Request (��''I1F`�3 [�I� � Early in 199fi, United Properties subdivided a parcel on Enterprise Drive for two building sites. Phase I had been constructed and they now pian to dev�lop Phase 11 and have requested Tax tncrement pay-as-you-go assistance. The parcel is on the corner af Pilot Knob Road and Enterprise Drive. A breakdown of possib(e categories totaling $327,000 is attached along with the request for S 165,000. Mr, Dale Glowa will be at the meeting to seek a prelimirtary approval. !n the pastr Cauncil has asked that a preliminary approval be obtained early in the process. � ' •� : • i � !f the Counci! is favorabte to the request, they shautd direc# the City Attorney to begin drafting the developer's agreement. � � �'i�1��,%. -��►��1�''¢ �� tV, S !`.f�= � '1 ��''�'r- , � � ` � � . November 15, 1996 Mr. Lany Shaughnessy City of�Mendota Heights 1141 Victaria Curve Mendota Heights, Minnesata 55118 RE: ENTERPRISE CORPORA.TE CENTRE — PHASE 2 Dear Lany: This is to formally request the City's assistance with extraardinary costs related ta the above- referenced projsct. We request TIF support in the fo�-m of either up-front cost write-downs or Pay-As-You-Go benefits. The subject site was the former farmstead £or the Tousignant Family. Preliminary soil examinations reveal significant soil correction required, primariiy due to a stream that previausly cut through this location. We experienced the same problem when we developed Southridge Business Center, but on a m�ch smailer scaie. We have had Mark R�ff at Ehlars & Associates, Inc. prepare the attached Pay-As-You-Go cash flow run, which supports our request of $165,000 of benefits. The follawing is a list of statute approved cost categories for this praject: Saund attenuation materials: $ b1,000.00 Soil correction: 88,04Q.00 Engineering costs: 16,000.00 Curblgutterlsidewalks: 27,000.00 Pavement: 39,4Q0.04 Tree remaval: 12,400.Q0 Site ut�lities: 26,000.00 Grading: 43,000.00 Site lighting: 15,000.00 Total: $ 327,0�O.OQ The sound attenuation materials are required because the site siis within Zone B of the M.A.G. Sound Ordinance Area. 3500 West $Oth Street Minneapoiis, Minnesota 55431 612 $31-1fl04 Fa�c: 612 893-8$04 � Mr. Larry Shaughnessy Page 2 November 15, 1996 The taac increment benefit will of�'set the extraordinary costs of this praject and a11ow us to campete for lease transactions at the current market rates for warehause space. Our Phase 1 develaprnent of Enterprise is currently '72% lEased, with good prospects far the balance of the space. If the City appraves aur reqaest for TIF support, we are prepared to start canstructian immediately on Phase 2 and complete this two-building development. Industrial tenants are limited to the amaunt of rent they can affard to pay for warehause space, especiaily given the fact that there is an abundance ofnewly developed available space far rent. Flease caii me if yau have any questions. VVe appreciate your consideration of this request. Very truly yours, ��._ Dale J. Glowa Senior Vice President Develop�nent DJGlsrh Attachment t t14A35 612 339 0854 NOV 14 '96 12�33PM EF�ERS & ASSOCIATES ctry a nnenao+a Metgr,� - Encerpn� aa.400 a.r. sviteu+g ec s�.sasr Taxos ��.. T.I.�'. C--- H FLOW A,S$UMPTIt�NS „ .�,_,_ NtiiaflGii fidt9: 5.OD00°k Pay-As-You�Go IMer�at Fiata: 8.00096 Tax Extens(an Rate -187St 1 i 1253% Pay 96 Fiscat Qisparities COnGihutlon Ratio fOr Tdx IncremenF 32.0096 Fi&cal Dfspa►itie9 Corttrlhut(on Raiio tor Taxes: 38.4096 Estlmate Ascaf Disparitie5 Yax Aate: 141.441 a6 Pay 96 � P.2/S �� _ BASE VAI.U�+'. iN�'ORMATION_ � Valt�e Per Acres Nei Payabie Aare Used VaNie Year Origircal Marlaat YAlu9 22,900 4.2i 96,408 Pay 96 <� EsUmate 0 0.00 0 0 0.00 � Q 0.00 0 0 0.00 0 0 0.00 0 Q O.Ub U TWaI Origin�l Ma�tcet Value __.8_fr�,ao9 P�a 96"= (�ass Ra19: C/l PropartY Qri�nal Tax C9pacity: Type ofi Devabpmern; Number oi Square Feak New Estimated Market Value On Jan. 2,1998: �nal l�tarket Value: Projed Cl�ss Aate: C/{ PropeRy AddRbnal Estimated 7ex Capactry a� Jar�. 2. 1998: Total ProjeCt'�ax Capacity at Comptetion: Projec! Tata( Taxes for 7ax Increment Eslimata Purposes - Pay 1999 Pmject Yotal Icxrement toc �stimate Purposes - Pay 1999 Project Taxas Per UnWSquara Faat • Pay 1998: Assessor's Market Value Per UntVSquare Foot Pra}ect Total Tazes with FisCa1 Dispar�les - Pay 1999 4,600b9'o Pay 96 4,435 Pay 96 �� aedeveloQmer� Waretwusa 38�400 10U.U0°,6 1.45�.000 Pay 1999 1,050,OOQ Pay 1999 . 4.60Uo°,6 1a0.Od% 49.3Q0 Pay 1999 48�3P0 Pay 1999 s�aRY nv�o�,TTax Gross T.I. Gity N�t T.1. In Pro� Admin_ _ Other To ProJed futttre Valuat 309,453 30,845 0 278 508 PresentValue: 188,335 18,833 O��S69 1 ,.,, �,, _ .. _. . _ . _ 53,735 31,�6 $1.40 S27.34 &8,318 `'� � " 622 339 0854 � NJV 14 '96 12�33PM EFlLERS & AS�aOCIATES + 12t14Ai8 �N ot MsnCtaG� �iit� -£rttarp�se 38�490 s.t, BWi�nD �t �'1.40Jof Twcrs TAX INCREIl�ENT CASH �ZZ(?W t)rig. Pr4�e�t GaRtvrect Semi-Annuai Ac#n'sn. :3emi-Annuat "'�Ei{t�D BE{3lNNi�+i� Tax 7aac F3scai 7�c fia�oss TBat at Net Tau Yrs. Mth. Yr. �c Dt tfttas Ca mc�'ement i0.fl076 inCrem�rrt O.Q Q2-0� 1887 4.43a �4.435 0 0 8 0 0 0.5 4$-D'F 18a7 4�435 4�435 t} 0 0 0 8 t.� o�-�i ��ss a,•s� a,ass a a o o a r.s as-ai tss$ a,a�s s.a3s a o 0 0 0 2.4 42-�1 l999 4,63s 48,300 '15,458 28,dt18 i5�803 1,580 14,228 '�.5 Q$-�&01 1999 4,-035 �t$,3t�d 15,456 28�4t)S 15�803 �.580 1dn223 3.0 Q�-0t �OtT 4.Q35 50.Tt5 18,229 3Q,d5i 18,7i7 i,6'72 i5,q45 3.5 fl8-Gt 2000 4�435 50.7f5 tfi,229 30,8SZ 16.717 'f,872 15,845 4A Q2-bt 20Qy 4r43S rs3,251 17,04b 3l,778 i7,878 i,768 15,908 4.5 t38-Ot 240"! 4,435 53�251 17�040 3i�77S i7,8�8 1�768 15,908 5.0 02-01 20Q2 4,b35 55,813 17,$g2 33,585 i8,683 1,868 16,8f5 5.5 OS-Ot 20Q2 4,435 55,9't3 t7,882 33,586 1$,693 1,8G8 16,815 6.0 02-01 2Q03 4,4;3a 58,709 'i8,7�7 95,487 19,740 1,874 i7,766 6.5 08-01 20Q3 4,435 5$,789 1$,78� 35,487 19,740 1,97d i7,766 ?.0 02-01 20t}4 4,435 S9,6d4 i8.?26 37.4d3 20,851 2,085 18,7G6 7.5 08•Ot 2Dod 4,�35 69,644 19,726 37,483 20,851 2,685 18.786 $.0 82-01 2445 4,4;�5 64,727 20,713 $8,678 22,a17 2,202 19,8'I5 8.5 0$-01 2485 4,435 54,727 20,713 35,578 22,017 2,202 1S,$15 9.fl 02-0� 2046 4,43.5 87,983 2i,i48 d1,780 23,24t 2,324 20,917 9.5 6&0't 200& d3S 67963 21 748 41 i80 ...23y24i,,,, ,,,,,,,,,,?�324 2b,917 1 P.3�5 �� Yott-Qo PERiCiO EFlDtNG iVote 1'rs. MHt. Yr. 6 0 0.5 b8-01 9997 6 0 i.0 82-01 1998 8 4 i.6 88-0't 1898 0 0 20 02�01 1989 a �a,zzs a.s oa-oy ises 0 i4,223 9.0 02-01 2000 0 15,tK5 3.5 0&�bi 240Q 0 15,Od5 d.0 b2•Of 2D01 0 i5,9U8 �t.5 d8-01 2d01 4 i5,908 5.b 02-01 2'082 0 18,815 5,5 08�Oi 24a2 0 16,815 6,0 02-01 2003 0 17,i66 6.5 08-01 2Q09 0 17.7fiB 7.0 Q2-01 2004 a �a,7ss 7s na-oi zaoa 0 18.788 8.0 02-01 2d05 0 19,815 8.5 Q8-01 2005 0 19,815 9.0 02-01 2006 a 20,817 8.5 oa-01 2006 GlTY t?� MENDQTA HEIGHTS � January 16, 1997 TO: Mayor, City Council and City Admi i r r FROM: Lawrence E. Shau hness , Jr., Treasurerf+'J', g Y SUBJEGT. Cray Research Building ��IMP� About a year ago, the Mortenson Company approached the Gity with the possibility of purchasing the Cray Research building in the tndustrial Park and leasing it to Brown lnstitute. The school is presently located on Lake Street in Minneapotis and has outgrown its space. At that time, dus to some ownership changes and program reevaluation, the proposition was placed on hold, At this time, they have returned and appear ready to proceed with a long term tease for the property. Mortenson has requested some Tax increment assistance in preparing and grading the site. As proposed, the project would include reworking the lower areas, retaining of water runoff, a NURP pond impravemenfi and additional parking. Most of fihe work planned wou(d fit into the infrastructure work which the City has been canstructing in the Industrial Park. The work would relieve a storm sewer problem as #his is the principa! outlet for the entire lndustrial Park. The Cray property is an identified parcei in the Tax tncrement District and we currently receive about $74,Q04 annually in increment on the parcel. Throughout our discussions, we have tried to express that we do not wanfi to get into a bidding war with the City of Minneapolis, It appears that the schoo! �s the prime mover to retocate, and the Cray buitding would be an excetient fit with their operations. � : � 11 ll \ � _ • \ If the Council s favorable to the proposal, I suggest the use of "up front" funds for the project as have been used for the other parts of the Industrial Park storm sewers. ' •► : • : � Discuss with Mr. Tom Lander, of Mortenson Company, the project and if agreeable to the usual, authorize the preparation of a developer's agreement. LES:kkb 01/13i97 15:54 M A MO�RTENSON C0. � 612 452 8940 � 77re Co►+srn�criorc Orgcnizorlarc January 13, 1997 Larry Shaughnessy Treasurcr City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Mr. Shaughnessy: N0.579 P002i003 CORPORATE OFFICES P.O. 8or 7t0 Minneapolis, Mlnnesota 55440-0770 700 Meadow Lsne Narth Minneapolis. Mlnnasota 55422-4899 Telephcrte: (6t2)522-2t00 Fa�simile; (6t2) 287•5430 SENT VIA FA►X (612) 452-8940 Attached is a revised list of T.I.F. cli�ible wnstrucrion coscs which will be incurred as pan o� the renovatiQn of the Cray Building, 144Q Nonhland Drive, for Brown Institute. � As discussed in our previous correspondence, Browa Institute is very interested in mo�ing to Mendota Heights and relocating their school to 1440 Northland Drive. But, this move is a major and elccremely dif�icult financial commitment for the institute. To the extent the city can provide T.I.F. funds to offset the site modification cost attached, Moneason, as che school's developer, will be able to provide the renovated facili�y ta the school at a lower rental cost. It will also allaw Morcenson Lo incorporate funds ia the o�erall development budget to assist the school with their actual moving expenses. We appreciate your assistance. Director o'� Asset Management and Development Services ljc MinneapaUs�Soattle �DenverM.oleratlo Spri�gs•Milwaukee•Grano Raptas•San Diego•Sen F�ancisco•Honotulu-Los Angeles � 01i13i97 15:54 M A MORTENSQN C0. � 612 452 8940 � (��x ,??�e.Caumu7io!i OrR°.'tiamiaR° _� 02050 02110 02200 az2�o 02278 02506 0251Q 02520 02580 02720 02810 02840 02930 02950 16Q00 NURP Pond Tatal BRWNSITE.XI.S �rown Institute Site Upgrade Mendota Heights, Mn C.S.1. Summary for Construction Budget Gcsts m 6reakdown Demclicion Site Clearing Earthwork Erosion Co�trol Earth Retaining Systems Crushed Stone Paving Asphatt Raving Ponland Cnnc�ete Paving Pavement Ma�king Strom Sewer syssem Irrigation Site Signage Lawns Lanescaping Site Electrical m N0.579 P003i003 1/t3/97 2:35 PM Tntal Cost 522,933.34 S 17,310.79 S140,111.25 S3,256.74 $62,318.86 N/A N/A fV /A N/A $19,041.87 N/A N/A S13,275A7 S42,6$2.65 N/A S15,579.71 S 336, 51 Q -� � ��i � f • i� i 7anuary 16, 1997 ri � TO: Ma.yor, City Council, and City A r FRUM: hIarc S. Mogan �''t S t� Civi1 Engineer SItl3JECT: Bunker Hil1s Street Reconstruction Project Status DISCLTSSIUN: A feasibility report was presented and accepted by Council for the Bunker Hills Street Reconstructi.on praject at the August 20, 1996 Council meet:ing. A public hearing was held an September 17, 1996 at City Ha11 to discuss the project. After listening to some of the comrnents made by those attending the public hearing, it became evident that the neighborhood wanted more information about how the project as proposed compazes with other possible improvement aptions. Council continued the public hearing until4ctaber 15, 1996 at City Hall to enable staffto provide the residents with this additianal infarmation. Staff developed a fact sheet camparing four possible improvement optians enumerating the significant elements of each option, invited any interested residents to attend an informal meeting ta discuss the information presented in the fact sheet, and finally requested that the property owners(s) indicate their preference by returning a survey form ta the CiLy to determine the level of interest far each option. Attendance at the informat neighborhaod meeting held after hours at City Halt was light. Given the light turnout at the neighbarhood meeting, it is conceivable thai ihe residents responded to the survey based only on the information mailed to them without the benefit af any discussion fram other neighbars on issues, or the aptions presented. Resutts of the neighbarhaod survey were then compiled, and presented at the continued pubfic hearing held on 4ctober 15, 199b. At the cantinued public hearing the validity of the survey results were questianed by some based on the assertion that the survey shauld have been taken anly after cansidering any and all camments of interested residents. Another point which was made at that continued public hearing was that the residents were not necessarily apposed to a street with cancrete curb and gutter, but they wanted the praject design to include some flexibility in the alignment or width of the streets to preserve the character of the neighborhood where trees, landscaping, or steep slopes might be adversely affected. Council cansidered all the comments made at the continued hearing, and directed staff ta collect field survey data to facilitate the preparation of detailed eachibits which woutd show passible impacts on the neighbarhood as a result of the proposed construction. Council agreed to schedule a special workshop meeting with the neighborhood to present this information at some future date, but also stated this additional work could deiay the project beyond the 1997 construction season. � The 4ctober 15, 1996 continued pubfic hearing remained open intentionaily so that the fieid survey information requested could be compiled and presented without having to publish or mail public notices which cauld further delay ihe improvement project scheduie. The Engineering Department was about 3/4 finished collecting this field survey data when inclement weather began to affect our ability to complete ihe necessary fieid work. At roughty the same time, the Tilsen's Highland Heights Street Reconstruction Project was ardered, and therefore the Engineering Departrnent was cornmitted to perfonning the required field survey work far that project under �ess than ideal canditians. Under the circumstances, and given the current Engineering Department workload for upcoming 1997 City improvement projects, it is not feasible for the Engineering Department to prepare and present this inf'ormation ta the neighborhoad in time ta finalize the details necessary to design and bid this project for 199? constnzction. • � 1 1 ! � f� I recommend that under the circumstances, Gauncil class the eurrently continued public hearing, and that a notice be mailed to the residents regarding this latest Cauncil actian. I also recammend that Cauncil formally initiate the pubiic impravement process again next spring or summer by scheduling another public hea.ring to consider the Bunker Hi.11s 5treet Reconstructian Project for 1998 canstruction, after staffhas gathered all the necessary information requested, and Council has held the promised special neighborhaod workshog meeting with the residents. ACTION RF..QUIItED: If Cauncil concurs with this recommendatian, they should clase the currently continued public hearing, and direct Staff to notify the residents of this latest Council action and the fizture plans for the Bunker Hills Street Reconstxuction Project. MSM �"" 7 � � , ' r ' � �, � January 16, 1997 TCJ: Mayor, City Cauncil, and City Admirus�or FROM: Patrick G Hollister, Administrative Assistant SUBJECT: MN'RRA Grant Discussion The City of Mendota Heights has an appartunity to apply for a grant to examine our Critical .Area as gart of our Comprehensive Pianning process, This grant is offered by the N.Gssissippi National River and Recreation .Area and is being administered by the ' Metropalitan Council. LT'p to $2�,000 is ava�able to communities which e�st wholly ar partially within the Nliississippi River Critical Area, such as the City of Mendota Heights. Cities must make an equal matching contribution to the grant, which can be either a"cash" cantributian or an "in-kind" contributipn o£ Stafftime. The Council expressed interest in applying for this grant at their regularly scheduled meeting an January 7, 1997. The Cauncil directed Staffto meet with Lilydale and Mendota to detemune if they were also interested in applying for the grant and were interested in warking with the City ofMendota Heights an Critical Area issues. The Cauncil also suggested that Staffrequest $15,000 instead of the $10,OOQ originally propased. Staff met with representatives af Mendota, Litydale, the Metropolitan Council, the Mitmesata. DNR and the National Park Service on Manday, Ja.nuary 13, 1997. Both Lilydate and Mendata expressed interest in applying for the MNRRA grant and in working with the City of Mendota Heights on Critical Area issues. All three Ciries agreed, hawever, that it would be better for each City ta apply for a separate grant than for the three Cities together to submit a joint proposal. All three Cities plan to sign a joint letter to the Metropolitan Council indicating our intention ta work together on a list of issues. tThe Metropolitan Council indicated to the Cities that such evidence of inter- governmental cooperation would be looked upon favarably by the administrators of the grant, and woutd increase the likelihaod that each City would receive the full amount it is requesting.) � Metropolitan Council officials have informed Staffthat the City would be justified in using this grant to help pay for revision of any aspect of the Comprehensive Plan that had a demonstrable link to the Critical Area, such as drainage, the trail system, the park system, etc. (Please see the attached proposed grant objectives drawn up by Staff.) If the City applies for this grant by January 31, 1997, the funds should be available in March of 1997. Treasurer Shaughnessy believes that it would be better for the City to wait to receive the actual check until7anuary of 1998, since the City has already received the maximum amount of Federal grant money of $25,000 for 1997 because of a Police Department grant. Receiving more than $25,000 would necessitate a special audit which is rather expensive. The Metropolitan Council has told Staffthat it would be possible for them to withhold the actual check until January of 1998, which would relieve the City of the requirement for a special audit. Please see the following attached materials: 1. Resolution authorizing Staffto apply for this grant. 2. Federal Assurances in order to receive this grant. (These must be signed by the Mayor in order to receive the Grant.) 3. 1996-1997 Application for 1��INNRRA Local Funding Assistance with Attachments Recommendation Staff recommends that the Council authorize Staff to apply for this grant in the amount of $15,000, and commit to making a matching $15,000 contribution. This contribution could consist of a combination of Staff time and payment to an outside consultant. Council Action Required Review the attached materials and then if the Council wishes to pursue this grant, adopt the attached RESOLUTION NO. 97 = A RESOLIITION AUTHORTZING APPLICATION TO TI� METROPOLITAN COUNCIL FOR MNRR.A PLAN FUNDING ASSISTANCE. ;n !b �. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MII�iNESOTA RESOLUTION NO. 9'7- A RESOLUTION AUTHORIZING APPLICATION TO THE METROPOLITAN COUNCIL FOR MNRRA PLAN FUNDING ASSISTANCE WHEREAS, the City of Mendota Heights includes areas within the Mississippi National River and Recrea.tian Area {IVIl�TRRA}, established by Pu61ic Law 100-69b, and the state Mississippi River Critical Area, established in 1976 by E�ce�cutive Order pursuant ta the Minnesota Critical Area. Act of I913; and W�3EREAS, the Critical Area Act requires the Iacal governments wit.�in the Critical Area devetap and maintain updated plans and ordinances that meet standards and requirements as certified by the I4�innesota Department of Na��uai Resources; and WHEREAS, the 14ZN[tRA Comprehensive 14�wagement Plan {the Plan}, effective May 22, 2995, incorporates the existing state law and standards for the Mississippi River Critical Area as well as other existing �tate, Iocal and regianal land use au#harities in order to impiement the Plan; and WHEP;EAS, full implementation offihe A+��tRitA Camprehensive i4�t�zagement Plan alsv depends on local govemments updating their plans and ordinances to voluntarily incorporate the additional resource protection goals in the MNRRA Plan, as tailored tp locat needs; and WHEREAS, the National Park Service has entered into a cooperative agreement with #he Metropolitan Council to provide financiai and technical assistance to local governments for implementation af the MN.RRA Camprehensive Management Plan and has authorized the Metropalitan Council to pravide funding assistance to local governments for the review and assessment of Critical Area and all other relevant local plans, ordina.nces and anforcement systems to deterniine if they conform to the MNItRA Plan, N4W, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights on this 14th day of 7anuary, 1997 that Staff is hereby authorized to submit an applieation for NINRRA Plan Funding Assistance to the 1VletropoIitan Councii in the amount af $15,000. BE IT F'ITRTFIER RESULVED by the City Council of the City af Mendafia. Heights on this 14th day of January, 1997 that the City provide at least a 50% match for the project costs and will use #he R�2ItA funding assistance ta review and assess e�sting plans and ordinances in order ta deterniine how ta update such plans and ordinances for cornpliance with state law and/or valuntary conformance with the R�I1tiTFt�tA Comprehensive Managetnent Plan. , Adopted by the City Councii of the City of Mendota Heights this 14th day of January, 1996. SIGN: ATTEST: Charles E. Mertensotto, Mayar I�a.thleen M. Swanson, Gity Clerk � ,P5 AGREEmEnr�s PS-ZO __--- ' ` GUIDELINE � Chapter 3 Exhibit 4 U.S. D�ARTMENT OF THE INTE�ilOR CIVIL RIGHTS ASSURANCE r As the autl�oriud represrntntive of the appliesat, I�ifY L�t she appliesat agrees Lhat, ts a eoaditioa m reaiviag suy Federal f:asaeiat tssistance from the Depsrtmeat of the iataior. it �vill cam�lq rviti� aIl FaiertI Lws relatiag to aondiscrimia:tioa. These laRs ineiude bui sre a�t Iimiud to: (a) Tit1e VI af Civil Rights Aci cf 2964 (42 LT.S.C. ZOOOc�-1). rvhieh prnhibiss disaimiaatioa on Lbe baas af rsce. eolor, ar nationsl origia; tb) Satioa 504 of the RehsbiIit:tica Aet af 19T3, is smended (29 U.S.C. ?94). �vhici� prohibits discriminatian on the basis of hsadiesp: te) tbe Age Disaimiaitica Aet of 19?5. ss imeac�ed (42 LT.S.C. 6101 et seq. l,r►hich Proi�its �isaimiaatioa •oa the �asis of age: aad appliesbk segnlstors' requiremeats to L�e eud that aQ person ia t�e Liaiud Ssstes shall, oa the gro�ds of race, eclor, astioaal origia, �adiesp ar ige, be arluded from p�rsiei�stio�a. be deaied t�e beaefits o� cr ix otherroitse snbjeeted so discrimiaation nader saq pro�rim or utivity eoadntted by t�x tppliesat TK£ APPLICA.'�'T HEREBY GIVES ASSURANCE THAT it will immediately islce �y meas�ms aeoe�+ to e$eeivate Lhis sgi eemeaL T�iIS ASSLTRA..�ICE si�D apply to aIl i�pear of L�e sppiie:at's operstioas iacludiag Lhose puts t�t �s�re not reaived or �eaefiued from Federal fu�acinl assistsace. • Ii aay real property or strueture t3�creon is prnvided or irapraved rvith t�e sid of Federal fiaaacial � a� to she Applicaat by the Departmeat, sisis assarsaa shsll cbligste the AppIi�aa� or ia the csse of aay trtnsfer af sixb property, any trsasferee, for the period dtuia� rrhie� li�e real propaty cr stract�u�e irt used for a purpose for whici� ti�e Feda al f:naatial assisunce is crttaded or for iuother p:�rpose in�rolriag the provisiou of similar services or beaefits. if saY person�l P�P�Y is so pravided, t�is tSsma�et sisill obligau Li�e Applic�t for the period dnriag whieh it retaitss owaersbir or �oa of the property. Ia stl other a,ses. this �ssnrsaet s�ll �tigau tbe A�gliexat for ti Period duria8 r►hieb the �ederai fussaeial assistance is extended to it i�y the Depsr�nt THIS A�SURANCE is givai ia ooasi�aation of sad for t�e pcapose af obtiiaiag say sad aIl Federal 8ranu.loaa�. eontraets. PropertS. disco�ats or.other Fedenl fiaaaeial �ce ezteaded aRer the date hereof to the Apptie�t by the Depsrtmeat. inciudiag instillmeat papmeats sfier sueh date on aceouat oi applieaats for Federsl finu�cial usistsnee r•� were approved before sttc�i date. The AppIiunt recogaises . aad agrees tiut sueh Federal fia:acisl assistu�t will be exsea�ed ia � on tise represeautioas �d sgteemeau made iA this as�e. aad t�i the Uaited Ststes s�U have ihe rigiii to seek judieial eaforeemeat �f this asscasace. Tiiis auursace is 6iadiag oa t5e ApplicaaL. iLs suaessors. Lrsnsferees. usignees. atd subeecipients sad Li:e pessoa rrkose sigaattt� a�petrs below who is authoriud to si� this suttra�e oa behsif of the AppiicaaL • - SiGMI�TIIRE Of AlJT1tO1tQED CERT1fYMtG OFfK1Al AMI,f C�KT /OR W IIQA?10M T�1'LL �h � �uu��oRrr►�►ro« �.a,�o.�aoass � ��v oR o� ��o�c�ssat� 103 ai•uw (1tZF.N1) � � U.S. Department of the lntenor Certifcations Regarding Debarment,.Suspensian and t�ther Respo�sibitity Matters, arug-Free Workplace Requirements and Lobbying Persac�s signing this fon� shoutt! refer to the re9ulations referenced betow for compiete instrudions; ' CeRit'�cation Regat+ding DeGarmeni. Saspensioa. aRd tlther Responsibility Maners • primary Covered 7ransadio.ns - The grospe�tive prymacy pac#iciparit fu�ttseY agree.S by submitting this proposa! �t �t w�li inciude th� ciause titlGd, "GerGfiCation Regarding Oebarment, Suspeosion. tneligibitity as�d Vatuntary �ccit�slon - LowerTierCcve� Tr�nsaction." p�orrided by the department or �gency eMering into this cov�red lranSaCtion� withou! moHfica#ion. in alt lawer tier cavec�ecf transactiares and in a11 SOIiCit�tions !'a� lower tier cov�nGd tr"dttsactions. $ee belaw far lan�uage ic be us�0: use ttyis iorns for ceKii,cat`son and s'rgn: or use I}eparimerrt of the interior Fortn 9954 (OI- 195rty. (See Appendix A of Subpart D oi 43 CFR Part 12.} Ceriificafion Regarding Debarsnent. $uspensia�. lnefigibitity arsd Vdiur�tary Exdusion • Lower Tier Govered 7rans�dions - (See Appendix B oi SubpaR D of 43 CFR Part z2.j Cert�Cation Regar,dirog Orug-Free workplace Requirements - AttemBte 1. (Grani�eS Othar ThBr+ Individua(S} and Altemate t1. (Grantees Vtiltio are indivir3uaEs) • jSee Apperttlix C ot Subp2�ri 0 of 43 CFR Part 12) Signature on this form ptavides iot comptiance with certifiGation requiremer+ts under 43 C�'R Parts i2 and i 8. The cert�f:cations stsalt t►e t�eated as a saateria! representation cf fact upon wnich reliance wilt be placeci when the D�partment of the lnteri0r determines ta aw8[d the coverec! iransaa�on. grani, coaperative agreement ot Ioan: PART A: Certift.�tion Regacdirsg DebarmenG Suspension. and Other Respor�,s�biiity Matter5 - ' Primary Covered Trattsactions CNECf{ tF 7HtS CFR77FICATtON IS �OR A PR1MAfs'Y COiJERED 7R,aN$AC77pN ANp lS �F?LICRStE. (i} ihe prosPe�ive pritnary particip3ctt ceciifies to ihe best oi iis knov�leCge and beEief. tt�t �t and �iS princiABLs: (a) Are nat.pre'sently �ebarred, suspendecf, proposed far debarment. dedared �neGgible. or voluntariiy exctuded from c�veced transactions by any Fes{erat departrt�ent or ager�cy: . (b) Mave nat within a thtee-ysar period �xeCeding this praposal been con�icted pf or h8d a civ� judgment renrlered against thestz for c�t»issivn af #raud cr a rximiqai offense in conc�e�tion with obtairi3ng. aitemp#ing to obfairs, or p�rform�ng a pubiic (Federal, St�te or IqcaQ trans�Ciion or contract under a public transaction: v�olation of �ederal o� Siate antitsusi siatuies ar com's�s�+ission ot embezZier►zent, theft. t'orgery, bribery, salsification cr destruaion af records. making iaise statements, or feceiving stalen property; (o) Are not presenriy indicted far ar otheew�se airr�ina��ty or civitty ct�argect �y a�ovemrs�enta� erYuuty {�Qderat, 5taie o� tpp17 witn commissian ai any.of the offenses enumeratec! in paragraph {1}(b} of this c�ert�f+cafron; and {d} Have noi w�;�in a:h�e-ye�c period preceding this appiiCationtproposat t;�d o+�e or mo�e pubii� tt8rfsa«tians {Fedet3t. Stafe ot lacan terminated fC+r cause or default. (2j WhBre tt� prOSpeCt�tr� psitrt8ry p3t'ticipaM is un3ble ta GeRiTy 2o any Cf :'�E staiemer.ts in :his cersif',ca:ion. such prospecCrre participant ShaA anaCh an explanation to this proposal. PART R: Certifir„�tion Regarding Oebarment� Suspension. Ineligibility and voluntary �xclusion - I.ower Ties Cav�red Transactions - CHECK"1F 77ilS CER77FICR770N tS FOf7 A LOYYER TlcR COI/LRFD 7'RAN$ACTION AND /S APPL1CR81.6. (�) The praspective ICwer tier participant cert�es, by submissior+ o! this proposal, that neither it no� its principats is presenty debarced. suspended, prapased for debacrszent. dedarE� i�etirq'sble. ar vOfuntarily exciudecS t�om Fanic+patfon in th:s transacfiacs by �ny Federai de¢artment or ageney. (2) where the prospeaive �ower lier part�cipant is unabie to cert�fy to any af the s�a[emen�s in rnis ccrtifrcat;on, such prospeCtiv� ' pactiCip�nt sh�{# attaCh an exptanation to tfi'ss prqposai. o►ss�• wru cm cne �.�. �...w.�.. ri-t�s�. o�i�, DI fFSS 0� Ni� r.1 C41lt]1 �� •t ' • �•.,��e � c:e+t�tication RegarUing Urug_Free Wark�lace Requirtr�ents y� . CH�YK�;F :7�rfS CER7IFICATI �/V I$ FCR AfY APPL.ICANT N?'fC 1$ NQ7 �IY !h0lVlCJ++L. Atternale ! {Grantees Other Tt��n lads'vioua�t) A. The grant�e cer.ifes t*�at � witi or cont'�ue to provid� a drug-iree workpiace by� (a) P4blrshing a�tatement noti,'ying employees Iha! the unlawfu� manuiaCure, diStabvi�on, �i5p�r.sing, Fo5S85sion, ar use o` a �ontr�ttsci subsiance iS prohdailed in the grantee's warkpiace and specify��g the actions tnat wiU be taken agains� emplayees for waladan af such prahibitian; . (b) cstablishing an ongang drug-free awareness prcgram to iriform emplflyees �bout— • (S) 7he dangers of dn,rg abuse in the wot'icplace; � (2} 7he grantee s po!'�cy c[ maintaining a drug-free wockptace; (3) Any ava7abfe drug cdunseli�g, rehabilitation, ar�d employee assista�nce prograrns; and (a} The penaiti�s .hat may be imposeci upon err�pioyeeS for drug abuse vioiaiions occurring i� the workpfaCe: (c) A4aking it 2 requiremeM lh2: each employee to be engaged 'm the perforrnance of the gcant be given a copy af the statement require� by pargraph (a): {d) iVotifyirtg the employee in the statement required by paragraplt {a) that, �s 2 conditson of ctz�p3oyrs�ent under Ltte grant. u�+e ernployee w�'i1 -. . . {�y Abide by the tecros of tf�e ststeme�st: and ' {'z� Not�fy th� empsoyer an writ?r� of his or her corniciioo %r a vioiat�oa af a ctirr�inat drug statute occurrirsg in the warkpiace :,o tater tha� frve calendar days after such conviction; " {e} Notifying 2he ag8r.�y in writing, yvith�n iea caiettdar days after rece`suing rsptrce under subparagraph {d){Z} from an er,tptoyee ar otr.erw:se r�ceiving aciva! notice of svch ccr�v'sC�iion. �trrployecs of convictetS �mployees must provide noti�e, indading position t+tie, to every grani atficer ort v+rt►ose grant acxivity the convicted emplayee was v+rarking. untess tfie Federat agency has designat�d � ce�i poiM for the receipt of such natices. Netioe shall indude ihe irien�GatRor� nurttbers{s} pf each affeCtecf gr�nt; (fl . Takiag one of ihe fpuowing act'sons, within 30 calendar days o� receivi�g notice unde� subparagraph {d}(2}, vsrrtt� --'� respeci fo any empioyee who is s+a �onvicied -- . ' -(1} Taking approP�te Petsosyne# �ction sgainst sur;h �n emptoyee. uP �o �nd indudrtg term'rn3i'ron. consistent witt the reqcsi,rements af the R4:l�abiGtstidn'Aci of 1973. as amended: or• . " � (2} REquiring s�ch err,ployee to partiCipate satiSfeGorily ir1 a drug 2�ttuse 8ssistance o�' rehabitii8lion prooram approved for s�c� purposes by a federat. State. or ixat heatth.law enforcement, e� oiher appropriate agen�y; (g) Making a good fa►:±� efFort to cbni+nue to rrtaintairt a drug-iree workplace lhtcugh implemznta#ian o# paragraphs ta; � (b}, (cl. (d). {e) and (�. . . 8, The grantee may i�se�r in ihe space prtsvided below ihe sRe(s for the �erforr»8nce cf wotk dane in u�nr��ct3pn wifts tt:e speCific grant: , ' Place of Perforrnance (Stre�t a�dress, r,ity. caunty, State, zip Code} • Cfie�k�if tt►ere.are w�rkc!a�es on file th8t are not identi;ieQ tsere. PART D; Certifir.ation Regarding Dcug•Free Werkplaoe Requie�err►ertts CHr�ri�tF THIS CERTIFICATIQN 1S �OR AN RPPL/CANT WH;? !S AN 11VDJVlDUAL Altem�ate If. (Grantees Who Ar� IndividualS) (�) The graNee cenif+es ihal, as a condition of Ihe grant, he su sh8 wili nai 8ngage in fhe untawfui manu€actute. distnbution, dispensi�g, possession, or use of, a cantrvqed substance in Conducting ar,y aciivity wilh ihe grant: {b) !f cc:su�cied ef a c: �m�nai drug otfeaSe resuiting from a viOtatiac� ocCucring during the cpnduCt of any grani aGtivity, he Of Shg wdl fQYOR ihQ COt1Ytt;lQl1. �n wrsting, wdn,n �Q calenaar days of ihe canvictian, to the grani afiicer ar other , des�gnee, unless me Federa: age�ry designates a centra� point fo� tne rec�ipt of such notices When natice is made to such d centrai po�nt, �t snan mciuve the ��ent�fiCation number(5) o� each �ffeCted gr8ni. a.=�1� wcs »n tTlM t«a �w1:t.a. 0� ��;7 iN IfSt. 0� 1MS. DCHSi �.�t tN•116�) � � --� � PART E. Cert�ficatian Regarding Lobbying � Cert'sf�cation fa� Gantracts. Grants� Laans. �nd Coop�r�tive Agre¢ments CtfECK 1F CER: fFiC.�i s7{�N fS F(1R TN� RWARi7 {?F AAtY QF 7N� Fpj,LO�+nN(', r'�NQ 7NE AMOunR' �E7ttEEDS S�DO,ODO• A FEDERAL GRAN7 OR COO�'ERATtVE kCFttEh�,N7: Su8CON7RkGT. OR Sv6GRaNr urvaER 77�1E GF?�:n'� 0l4 COOPERATIV� AGR�ElAEIvT CtrEC1f IF C�R71FIChTiON 1$ FOR TN� AWkR1i OF R rFp�Rdil LCA.N c7cC:EEDlNC, THE AMOUA'T OF 5150,OOa G1R k SUBGRA.NT CR susconrrRacr ExcEEornr� s�oo,aw, unraeR »�rF to�nr. 'Ch� unders'rgned ceR'sties. to the besz oi his o� her kr:owiedge and belie#. tha#: (1) No Federal appropriated fu�ds 1'.ave been p3id or wil� be paid. 5y or on �h81� of the undersigned, to 3ny persan fcr enfiuen�ing ot attemp#sng #c inf2uenCe �n aflicer or empIoyee of an agency. a M�mi�er oi Congress. and afficer or emptoyee of Cpngress, or an emplqyee ot 8 Member of Congress in connedipn with ihe awardutg of arty Federal oprtttad, !he making af 8ny Federai grant. 2he m2king of �ny Federai ioart. the entering iafo ot ar�y Cooper�2ive agreetryent, 2nd the �xlensian, continuation, renerval, amendment, or mod�catien pf any Federat conlract, grant, la2�n, or cooperative �gr�rttent. ,.{2i !# any�funds ather Ihan Federai appropriated ivnds n2�ve been paid orwill be paid to any person ior irtltu8tlCing or atternpfing io influence an of?ice� dt empbyee af.any �gertCy, a Member af Congress, �n officer or empioyee of Co�gress, ot an emp{oyee of a M�mber ef Congress �rt r.or.r,�dion witt� this �eQera4 coniract, grant, Ican, or cooperati+re agreeraeM. ;t►e euidersigsted shall compiete ar�� subrnit Standard Form-tLL. "I}isdasure Form ta Report tobbying " in a�cordance wiih its instruCions. . • (3) The undersigned shau require zhat :*e tanguage of this ce�cation ise inddded in ihe award cocurnenis for ali subawarCs 8t 811 tiers (induding subGonird�s. Subgrants, antf cOntrdGS under Qrants, loan&, artd Goopetative agreemCnts) and 2hat ali subrecipients sttat! certify acxardin�ty. . - " ThiS Cer.ifiqtion is a material representat�dn of fad npot► wh'sCh reCiance vtiras piaced when this transaCiipn was made or ente.•ed 'ttyto, Subtnissiori of this certification is a precequisite formaking or entaring sr:to ihis transacfian i,�poSeG by Secfion 1352. iitle 3t. U•S. Cade. Any persan who faits 2o file ihe required cxRification shalE be subjeGt to a avil penatry of Rot 1e55 than �1f1.qQ0 artd not n�pre th�rt �'li?0.000 far eaCh suCt� fa�fure. - � As the authorized certrfying o�cial, r hereby ceriify ttta: ihe abave spec�f,ed ceRfications 2re tr�e S1Gt�i,�.�UR� OF AEITHUR�O CERiiFY1tVG OFFICtAL � � � TYPEp M1tAME ANt7 7t71.E DA"i'E -• pFtO�� _ 4irt► 1}(�j . �,� {11i. l+.� a�w�r+Wts� Otit53. AiftiL _ , r, 9i•SKi, 4Fltis sN mtltUl . icJ � �. APPENDIX A 199�-1997 A�.'PLICATION FOR 11�2�2A LOC,AL FIJNDING ASSISTANCE 1. Applicant City. of Mendota Heights 2. 1�Iame of I,ocal Contact Person Patrick C. HalZister Address 1101 Vi.c�oria Curve Mendota Heigh�s, MN 551.t8 r Telephane ��.�a� �sz-Zsso 3. Daies Iocai CriiicaI Area PIan/ordinances were adapied May 20, i�so Amendment dates 4. Prapased Project Purposs and Outcomes See attachment for questian 4. 5. Current status af critical area pIans and related ordinances. We believe that aur current Cr.itical Area OverZay District Ordinance cont'orms �o a11 state manda�es. The Critical Area aspect of our Compxehensive Plan, like �he rest of our Gomprehensive plan, �'s mostly out-of-date and due for revision. 6. Goals and issues to be addressed as reiated to MIVI2RA and Mississippi River Cri�icai Area Governar's Executive Order. Approach or strategy to addressing issues. See attacla�rten� .for question 5. � �. 7. Work plan and project time table (tasks, persons responsible and project time table by objective). � See attachment for question 7. 8. Budget and sources of matching funds (NPS funding assistance will cover no more than 50% of the cost of accomplishing the work plan). See attachment for question 8. 9. Other resources available to project See.attachntent for question 9. 10. Attachments: • A copy of the resolution by the governing body transmitting this application (see sample below). • A list of Critical Area and related plans, ordinances and amendments with effective dates. • Joint powers or intergovernmental resource management agreements, if applicable. • �Assurances Please submit to: Sandra Lee Pinel, Office of Local Assistance Metropolitan Council, Mears Park Centre, 230 E. Sth S�, S� Paul, MN 55101 - Tel. (612) 291-6513 FAX 291-6442 r � Attachment for Question Four Proposed Project Purpose and Outcomes The City of Mendota Heights is applying for the MNRRA Grant in the amount of $15,000 with an matching in-kind contribution of $15,000 from the City for the following purposes: To verify that the City's current Critical Area Ordinance conforms to State and Federal mandates (elsewhere referred to as "Tier 1") and, if found to be out of conformance, to rectify those non-conformities so that it fully complies with those mandates. 2. To consider the voluntary adoption of other policies contained within the MNRRA Comprehensive Management Plan (elsewhere referred to as "Tier 2".) 3. To write the Critical Area portion of the revised Comprehensive Plan to be submitted in its entirety to the Metropolitan Council by December 31, 1998. 4. To cooperate with the Cities of Mendota and Lilydale on a variety of issues related to the Critical Area (see Attachment for Question Six) to be documented in a Tri-City Report, in hopes that our cooperation on these issues will also foster good communication and cooperation on issues not directly related to the Critical Area. The City of Mendota Heights thus anticipates and will strive for the following outcomes as a result of this Grant, to be achieved by December 31, 1998: l. A Critical Area Ordinance which fully conforms to State and Federal mandates (elsewhere referred to as "Tier 1") 2. A consideration of the voluntary adoption of other policies contained within the MNRRA Comprehensive Management Plan (elsewhere referred to as "Tier 2") 3. An up-to-date Critical Area portion of the revised Comprehensive Plan submitted with said Comprehensive Plan in its entirety to the Metropolitan Council by December 31, 1998. 4. Cooperation with the Cities of Mendota and Lilydale on a variety of issues related to the Critical Area (see Attachment for Question Six) documented in a Tri-City Report , and good communication and cooperation on issues not directly related to the Critical Area. ti � Attachment for Question Sig Goals and Issues to be Addressed throagh the MN.I�12A Grant The City af Mendota I3eights v�r'�Il use the I��NR]'ZA Grant and its own matching cantribution to work on the following issues: Tier 1 Tier 2 Verify that the City's Critical Area Ordinance matches Stafie mandates Where it doss not match determine haw ta ma.ke it conform Make it conform Review Tier 2 policies ta determine if the City should adopt any of them Adapt any Tzer two policies determined ta be appropriate Mendata Heights - Mendota - Lilydale Cooperative Issues • Increase recreationai access and use of river for all three cities • Increase cansciousness of the river • Trail system • Making shorter trail loops � • Connecting Gaps in Trail System • Connecting Vatley Park Trail and Big Rivers Trail better • Making Trails safer and rnore pleasant • Mal!�ing Tra.ils more conspicuous � • 4ngoing Cooperation on Zlrainage Issues • Use natural drainage of parks and trails • Watershed Pratection • Develop a Shoreland Ordinance • Improve Mendota Heights residents' access ta Ramsey County Park • Increase recreational opportunities for MH residents at �:amsey County Park • Maximize view of river • Maximize access to river • Tree preservation • Suppart ciustering af Iand uses • Support mass transit • Develop overlooks to view the river • Rehabilitate and adaptively reuse historic structures with the City of Mendota • Maintain the ability to view the river from existing open space and developed areas • Consider a tri-city festival or activities that center on/takes place at the river. • Possible Venues: • Ramsey County Park • Sibley House • Require new major private and all public facilities to provide river access/trails • Reduce fertilizer use/road salt • Improve River Water Quality • Other Inter-Community Issues Approach to Addressing Issues The City's approach to addressing the above issues will be to: 1. meet regulaxly with our Consultant and the Cities of Lilydale and Mendota to write a Tri-City Report discussing those issues which two or more Cities have in common 2. meet regularly with Mendota Heights Staff and our Consultant to review our Critical Area Ordinance, propose revisions to the Ordinance to Council if necessary, and write and get approved by Council the Critical Area component of the revised Comprehensive Plan ti �. Attachment for +Question Seven Prapased Project Time Table for M1�fRRA Grant for the City of IViendota Heights Note: work on other aspects of the Comprehensive Plan will occur cancurrently with work on the Cntical Area component of the Comprehensive Pian. 19�17 January March April Apply for $15,000 MNR]ltA Grant Receive Guarantee af $15,000 MNRRA Grant H'ire Consultant Commence Discussions with Lilydale and Mendota May- Cansultant and representatives of Mendota Heights, Lilydals and December Mendota create L1raft af Report addressing issues in Attachment for Question Six. May- Mendota Heights Staff and Consultani determine if revision is December needed to the City Critical Area Ordinance and propose any appropriate revisions to Council. 1998 January Febnzary March Aprii May- August September (Receive check for $1S,OQQ for M1yRRA Grant) Present Draft of Tri-City Report to Parks and Recreation Comnussion Solicit Comments and Make Revisians Present Revised Draft of Tri-City Report ta Planning Cammission Solicit Comments and Make Revisions Present Draft af Tri-City Repart to City Council Solicit Comments and Make Revisions Present Final Draft af Tri-City Report to City Council (Work on other aspects of Camprehensive Plan} Presen,t Draft of Comprehensive Plan including Critical Area component Solicit Comments and Make Revisions October Present Draft of Comprehensive Plan including Critical Area component Solicit Comments and Make Revisions November Present Draft of Comprehensive Plan including Critical Area component Solicit Comments and Make Revisions December Present Final Draft of Comprehensive Plan including Critical Area component Get Council approval of Comp Plan and submit to Met Council � Attachment for Question 8 Budget and Sources of Matching Funds The City of Mendata Heights is applying for a MNRRA Grant of $15,Q00. Our equal match of $15,Q00 will cansist af: 1. an in-kind contribution of Staff'time and 2. payment to an outside consultant. The exact distribution of the City's match between the above two categories will be determined in April of 1997, after the City detennines the eartent to which a consultant v�rili be needed and determines wha it wi11 hire for this wark. Nevertheless, the following is provided as a rough guide to how the money will be spent: Consultant Work on Tri-City Report Staff and IV�isc. for Tri-City Repart $ 2,500 $ 2,$00 Consultant �Vork an �ritical Area Cirdinance $ 2,500 Staffand M"isc. for Critical Area Ordinance $ 2,500 Cansultant Work on Critical Area portion of Comprehensive Plan $ 10,00p Staff and IVfisc. for Critical Area portion af Comprehensive Plan $ I0,000 ------------------------------------------------------------------------------------------------ Tatat $ 3p,000 i wr�,�- • _ Attachment for Question Nine Other Resources Available to Project Bath Lilydale and Mendata expressed interest in applying for the MNRRA grant and in working with the City of Mendota Heights on Critical Area issues. All three Cities agreed, however, that it would be better for each City to apply for a sepazate grant than for the three Cities together ta submit a jaint proposal. All three Cities plan to sign a joint letter to the Metrapalitan Council indicating our intentian to work together on a list of issues. Thus the City of Mendata Heights anticipates that both Mendota and Lilydale wi]1 have secured their own MN�tRA grants by the time joint cooperation is begun on the issues rnentioned in Attaclunent to Question 6. These two other l��VR}tA grants represent resources available to the City of Mendota Heights £ar those issues which affect a11 three Cities, just as Mendota Heights' MNRRA. Grant represents a resource available to Mendata and Lilydale for those issues which affect a11 three Cities. i 1 i ! _ :1 : �1�T.� January 1'7, i997 .. � To: Mayor and City Gauncil From: Kevin Batchelder, City Ad ''��rator J Subject: Februazy 1, 1997 Workshop - Freeway 12oad Site DISCUSSION On January 7, 1997, the City Council tentativel�r establisheci the date far the Freeway Road Site Warkshop, to be held as a joint workshap with the Planning Commission. The workshop is scheduled for 9 a.m. to 12 nc�on, on Saturday, February 1, ].997, in the Large Conference Raam. The Coancil aiso dire�ted st�Eff to notify the Planning Commissian regarding this date for the workshop. The Planning Cammission was natified and staff has received no natice that this date is not satisfactory. The intent of this warkshap is to consider the use of the City's site for further storaga of street sweepings and to consider the general land use designations in the vicinity. Eazlier this year, City Council authorized aur City Planner to prepare information and maps for this discussion. Thi.s work has been completed and is awaiting discussion. Council should provide staff with any direction concerning the details of the agenda for this meeting. In order to camply with the Minnesata Open Meeting statuies, City Council should adjoum this meeting to the established workshop date of Saturday, February 1, 1997, at City Hall, beginning at 9 a. m. � i � � i• �r If the City Council sa desires, they should pass a motion to adjourn this meeting to the esta.blished work.shop date of Saturday, February 1., 1997, at City �l[all, beginning at 9 a,m. for the purpose af conducting a Joint Workshop with the Planning Commission regarding the Freeway Road Site. '� �` � � C� t w— r