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1997-02-181. 2. 3. 4. i � ' � I ' � � CITY OF M6NDOTA HEIGHTS DAKQTA CC?UNTY, MINNESOTA ClTY C{�UNC!!. ACENDA FEBRUARY 18, 1997- 7:30 P.M. Roll Cali Agenda Adoption of February 4 Minutes. �� -� •��: � � Acknowledgment of the January Fire Department Report. Acknowledgment of the January Treasurer's Report, o the February 1 Joint City Council/Planning Commission Workshop Minutes. Acknowledgment of the February 11 Parks and Recreation � Commission Minutes. Acknowledge Receipt of the January 30 CDBG District 2 Committee Meeting Minutes. Approval to Add Language to #he January 14 Joint City Council/Parks and Recreation Commission Meeting Minutes. Approval to Accept Donation ta the Fire Department from Koch Refinirtg. Approval to Accept Donation to the Fire Department from Dakota Bank. , Approval to Engage in Services of a Firm Specializing in Native Plantings and Prairies Restoration to Provide Management Services in 1997 to Ivy Hills Drive and Authorization to Train a Parks Crew Member in Prairie Restoration before Spring of 1998. Approval to Participate with the City of Eagan and lnstall EVP Equipment on Signals located at the I-494 Ramps at Dadd Road and Pilot Knob Road with Funding for the Project to Come from Municipa! State Aid. �� I�� Ar��i�a�iat� to Begin the cess of Hiring- an Assistant Fire Chief and A��b�r.i��a;ti,�,q to Advertise for a New Fire Fighter, Acknowledge Receipt of Information Regarding !SQ Fire Insurance Classificatian. AcknowEedge Receipt of lnforrnation Regarding the Annual Report for 1996 Community Landfill Abatement Prog'rarn. Approvai of RESQLUTIQN NQ. 3fi 0? - A RES�LUTtON QF lNTENT TOWARD JOINT COOPERATION AMONG MENDOTA HEIGHTS, MENDt)TA, AND LtLYDAl.E ON MNRRA ISSUES. Approval of Stop Sign Requesfi - ORD/NANCE NO. 312 ' p. Approval of Monthly Meeting Waiver for the Parks and Recreation Commission - ORD/NANCE NO. 313 q. Approvai to Purchase Copy Machine. � � r_ . � . THIS ITEM HAS BEEN MOVED TO THE UNFINISHED AND NEW BUSINESS SECTION OF THE AGENDA. PLEASE SEE ITEM 7c. s. Approval of List of Claims. t. Approval of the List of Contractors. [�iTrS� ��--� •i�. 6. Public Comments 7. Unfinished and New Business a. Discuss School District No. 197's Middle School Safety Improvement Requests. b. Discuss Dakota Bank Building Permit Request. * c. Discuss Beckmann Resolution of Denial - RESOLUT/ON NO. 97-08 d. Schedule Workshop for Consideration of Cellular Tower/Antenna Ordinance. : � � •i�ii•� 9. Adjourn Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452-1850 with requests. �:. GITY 4F MENDCiTA HE(GHTS i�l �"►►i C�7 Fe6ruary 3 8, 1997 TO: Mayor and City Council FRt?M: Kevin Batchelder, City Administrator SUBJECT: Add C?n Agenda #ar Febrtaary 18 City Council Meeting Additional information has been added to items 5i, and ib.{�'} Item 5r, {��} Beckmann - Resolution af Denial, has been moved to the Unfinished and New Business section of the agenda. Please refer to this rter� as 7c. 3. 8g,gp.d� Ada tion It is recommended that Council adopt the revised agenda printed on blue paper. '�� • ��•�• 1 •� � 11 �• 1! 1 1 al 1• .1!. �• � �� • ! • 1) �!•!"11'! '� i � 1 ■ � i� ' 1� � 1 � 1 � i 11 11 � 1 i � � 1 t ' � • 1 � � ' ' 2 As per Councilmember Koch's request, piease see the attached information. � � f..� :t. � �t �1 :-� Piease see the attached revised plans. � i I t c i 1 i' 4 4 j i �' j . This item has been moved from the Consent Calenclar. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA CITY COUNCIL AGENDA FEBRUARY 18, 1997- 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of February 4 Minutes � �� . •,�. a. Acknowledgment of the January Fire Department Report. b. Acknowledgment of the January Treasurer's Report. c. Acknowledgment of the February 1 Joint City Council/Planning Commission Workshop Minutes. d. Acknowledgment of the February 11 Parks and Recreation Commission Minutes. e. Acknowledge Receipt of the January 30 CDBG District 2 Committee Meeting Minutes. f. Approvaf to Add Language to the January 14 Joint City Council/Parks and Recreation Commission Meeting Minutes. g. Approval to Accept Donation to the Fire Department from Koch Refining. h. Approval to Accept Donation to the Fire Department from Dakota Bank. i. Approval to Engage in Services of a Firm Specializing in Native Plantings and Prairies Restoration to Provide Management Services in 1997 to Ivy Hills Drive and Authorization to Train a Parks Crew Member in Prairie Restoration before Spring of 1998. j. Approval to Participate with the City of Eagan and Install EVP Equipment on Signals located at the I-494 Ramps at Dodd Road and Pilot Knob Road with Funding for the Project to Come from Municipal State Aid. k. Authorization to Begin the Process of Hiring an Assistant Fire Chief and Authorization to Advertise for a New Fire Fighter, I. Acknowledge Receipt of Information Regarding ISO Fire Insurance Classification. m. Acknowledge Receipt of Infiormation Regarding the Annual Report for 1996 Community Landfill Abatement Program. n. Approval of RESOLUT/ON NO. 96-07 - A RESOLUTION OF INTENT TOWARD JOINT COOPERATION AMONG MENDOTA HEiGHTS, MENDOTA, AND LlLYDALE ON MNRRA ISSUES. o. Approval of Stop Sign Request - ORD/NANCE NO. 3�2 p. Approvai of Monthly Meeting Waiver for the Parks and Recreation Commission - ORD/NANCE NO. 3�3 q. Approval to Purchase Copy Machine. r. Approval of RESOLUT/ON NO. 96-OS - RESOLUTION OF DENIAL - BECKMANN VARIANCE. s. Approval of List of Claims. t. Approval of the List of Contractors. �� . �� •� -,�. . � ��-� i i �•� :�� '. t' a. Discuss School District No. 197's Middle School Safety Improvement Requests. b. Discuss Dakota Bank Building Permit Request. c. Schedule Workshop for Consideration of Cellular Tower/Antenna Ordinance. : • ► •u��-� 9. Adjourn Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452-1850 with requests. <� Page No. 1 February 4, 1997 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 4, 1997 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Acting Mayor Smith called the meeting to order at 7:30 o'clock P.M. The following members were present: Councilmembers Huber, Koch, and Krebsbach. Mayor Mertensotto had notified Council that he would be absent. AGENDA ADOPTION Councilmember Krebsbach moved adoption of the revised agenda for the meeting. � Councilmember Koch seconded the motion. Ayes: 4 Nays: 0 APPROVAL OF Councilmember Huber moved approval of the minutes of the regular MINUTES Council meeting held on January 7, 1997. Councilmember Koch seconded the motion. Ayes: 4 Nays: 0 Councilmember Krebsbach moved approval of the amended minutes of the regular meeting held on January 21, 1997. Councilmember Koch seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR Councilmember Koch moved approval of the consent calendar for the meeting, revised to move item c, joint CounciUParks Commission minutes to the regular agenda, along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the Code Enforcement monthly report for January, 1997. b. Acknowledgment of the minutes of the January 14, 1997 Parks and Recreation Commission meeting. c. Acknowledgment of the minutes of the January 28, 1997 Planning Commission meeting. Page No. 2 February 4, 1997 d. Acknowledgment of the unapproved minutes of the NDC-4 Executive Committee meeting. e. Approval of the list of claims dated February 4, 1997 and totaling $424,315.24.. f. Approval of the list of contractor licenses dated February 4, 1997 and attached hereto. Councilmember Krebsbach seconded the motion. Ayes: 4 Nays: 0 APPROVAL OF MINUTES Councilmember Huber moved approval of the amended minutes of the January 14, 1997 Joint CounciUParks and Recreation Commission meeting. Councilmember Krebsbach seconded the motion. Ayes: 4 Nays: 0 CASE NO. 97-01, BUROW Council acknowledged an application from Ms. Lynn Burow for a height and front yard setback variance to allow installation of a 42 inch high fence at 1219 Victoria Curve. Council also acknowledged staff reports, a letter from Ms. Burow and signatures of consent from neighboring property owners. Ms. Burow was present for the discussion. Ms. Burow briefly summarized her request, stating that a portion of her property was taken by Mn/DOT for Glenhill Road relocation, leaving a very steep slope in the front and south sides of her yard. She explained that the setback variance request would allow her fence to extend six feet into the right-of-way. She informed Council that she is requesting the height variance because she has a very large dog and a 36 inch high fence would not be appropriate. Councilmember Krebsbach stated that she is very familiar with the property and feels that the fence is a good idea. Acting Mayor Smith pointed out that part of the problem was caused by the relocation of Glenhill. She noted that there were comments from the Planning Commission members and neighbors about screening the fence, and asked Ms. Burow what she plans. Ms. Burow responded that she plans to plant vines along the fence and would like to completely cover the fence with vines if possible. She explained that Mn/DOT is planning to plant a number of crab Page No. 3 February 4, 1997 apple trees, bushes, etc., on top of the slope and informed Council that she would like to wait to install landscaping until Mn/DOT's landscaping is done. In response to a question from Councilmember Krebsbach, she stated that the fence will be on the south side of the trees on the top of the slope. Councilmember Krebsbach commented that a name had been crossed off of the neighborhood consent list. Ms. Burow responded that the name was crossed off because the property is more than 100 feet from her property so a signature was not required. Councilmember Krebsbach moved adoption of Resolution No. 97- 06, "A RESOLUTION GRANTING AVARIANCE ALLOWING A FENCE TO BE CONSTRUTED 6 FEET INTO A PUBLIC RIGHT- OF-WAY AND A VARIANCE ALLOWING A 42 INCH HIGH FENCE IN A FRONT YARD," due to the relocation of Glenhill Road which has created a hardship because of the extremely steep slope. Councilmember Koch seconded the motion. Ayes: 4 Nays: 0 CASE NO. 96-26, BECKMANN Council acknowledged a report from Public Works Director Danielson regarding continued discussion on an application from Mr. Paul Beckmann for a height variance to allow construction of a ham radio tower and antenna at 1882 South Lane. Council also acknowledged reports from the city's consultants, Geoffrey Jillson and John DuBois. Mr. Beckmann was present along with his legal counsel, Mr. John Bellows. Acting Mayor Smith informed the audience that all of the required information has now been filed with the city. Mr. Beckman stated that he has reviewed Mr. Jillson's comments responding to the Rentfrow report regarding the depth of the proposed foundation and making sure the soil beneath the foundation is sound. He informed Council that he has discussed the matter with Mr. Rentfrow and has agreed to go to a 60 inch depth for the foundation to alleviate any concerns Mr. Jillson may have. In addition, he stated that he would be willing to either excavate to the level of the house or to where uncompacted soil is reached and backfill with compacted soil to make sure the footings are sound. Acting Mayor Smith stated that Council has a number of things to consider with respect to the request for height variance. She explained that the Zoning Ordinance requires that no structure be Page No. 4 February 4, 1997 higher than 25 feet and Mr. Beckmann has requested a variance to construct a tower to 33 feet, with an antenna on the tower which could extend to a maximum height of 42 feet. She stated that Council has a number of concerns, primarily with respect to the health, safety and welfare of the community. She commented that Mr. Beckmann has proposed a tower that would be structurally acceptable to the experts the city has retained, but the community has raised concerns about aesthetics, property values and the general appearance of the neighborhood, and the changes this structure would cause in a residential neighborhood. She asked for questions or comments from the audience. Mr. Steve Krueckeberg, 680 Wesley Lane, presented Council with a photo he had taken of a crane that was behind the Beckmann house at one time. He stated that the photo gives an idea of what the antenna tower would like as someone drives up Wesley Lane. He stated that he is definitely opposed to the tower. . Ms. Jeannie Del Fiacco, 651 Wesley Lane, stated that she is concerned about property values. She informed Council that she is a realtor and has had a home to show in a neighborhood where there was an antenna and it raised concerns for prospective buyers. She further stated that all of her electronics are high quality but she is concerned that the tower might cause interference. She stated that she is opposed to the tower. Mr. Mike McHugh, 1871 South Lane, stated that he is opposed because of the negative affects on property values. He stated that the structure has evoked such a uniform negative response from the neighborhood, it would certainly raise negative reactions from prospective buyers. Mr. Steve Baker, 1851 South Lane, stated that he opposes the tower. Mr. Jack Diehl, 650 Wesley Lane, stated that he opposes the tower. Mr. Bellows stated that he is disappointed that he and Mr. Beckmann have not been able to allay the concerns of the neighborhood but that Council needs to focus on two issues. He stated that on page two of his report, Dr. DuBois states that the proposed system is the minimum satisfactory configuration for Mr. Beckmann's application. He further stated that he believes the safety issue has been addressed - Mr. Beckmann plans to place cedar lattice work around the base to serve as an anti-climb device and also to reduce the visual impact. He informed Council that in his conversations with the Dakota County Assessor, he was informed � � Page No. 5 February 4, 1997 that the assessor's office places no value on a tower, either positive or negative, when assessing a property. With respect to the interference issue, he stated that he has sent conespondence to the City Attorney on the issue, consisting of his analysis of the situation and a copy of a letter from the FCC to Hempstead, Long Island, which basically says that the question of amateur radio communications is outside of the decision of the city. He stated that in his report, Dr. DuBois indicates that the likelihood of interference to the neighbors is small. Regarding Dr. DuBois' comments about the FCC closing its local office, he stated that there is a compliance office in Maplewood which can be easily reached if there are any future questions. Ms. Lynn Girouard, 1902 South Lane, asked who residents turn to when a rooftop antenna affects their property values - and stated that they turn to the City Council. She asked where it would stop if Council allows a permanent structure like this in an up-scale neighborhood. She stated that Council needs to defend the attributes the residents moved to Mendota Heights for. She further stated that there is a nature area behind her home which needs protection from the proposed commercial structure. Acting Mayor Smith stated that Council has received a great deal of information. She felt that Council should discuss the issues that it finds to be paramount and ask any still-outstanding questions. � l�" Councilmember Krebsbach stated that she is ready t pass motion to deny the variance on the basis that Mr. Beckma ' ed for communication at the level he proposes could be provided by a set of antennas without the need for a variance. She referred the third paragraph of a letter from Mr. Beckmann dated August 28 which speaks to the issue, and cited Mr. Beckmann's comments in the November 19 Council minutes in which Mr. Beckmann also stated that he could erect multiple antennas in his yard but was concerned about aesthetics. She pointed out that the Planning Commission voted to deny the variance and gave their findings. She felt that Mr. Beclanann is placing the onus of relieving his property from having multiple antennas on the neighborhood. �� ,,`' Councilmember Koch stated that when it is making a d ision on an issue like this, Council receives many reports y comments, both pro and con. She stated that she feels tha suc of the information is inconclusive, and what she has come to in her decision tonight to agree with denial is that to a neighbor, the neighborhood has been overwhelmingly opposed to the tower. She felt that every individual, as a member of a community, has a social Page No. 6 ; February 4, 1997 responsibility to where they live. She stated that she would like the neighborhood to know that Mr. Beckmann can install multiple antennas, which could have more of an aesthetic impact on the neighbors, and the neighborhood should be aware that Mr. Beckmann was considerate enough to have discussed the option. Because of the social responsibility and lack of hardship, she stated that she will vote to deny the variance. Acting Mayor Smith stated that Council must vote on a motion of intent on the issue and must substantiate the significant findings and direct staff to prepare findings of fact for the next Council meeting. Councilmember Huber stated that in the early meetings there were many neighbors who spoke about the act that they knew the Beckmanns well and it was difficult for them to speak against the proposal. He stated that there is extremely strong neighborhood objection to the variance and he has received an expression of concern in the community at large that if this antenna is approved others would follow. He stated that his sense is that the community supports Council's intent to try to protect the neighbors. Acting Mayor Smith stated that in the simplest terms, Council has received a request for variance and Mr. Beckmann has indicated that he could be accommodated without a variance, and the Planning Commission could not find a hardship. She stated that this would be her basis for supporting denial. Councilmember Krebsbach moved that it is Council's intent to deny the variance request with direction to staff to prepare a resolution setting forth the findings of fact for consideration on February 18. Councilmember Huber seconded the motion, Ayes: 4 Nays: 0 PASTER ENTERPRISES Council acknowledged a memo from Public Works Director Danielson regarding continued discussion on a request from Paster Enterprises for Council authorization to Mn/DOT to sell its easement ownership rights to Mn/DOT Parce136 to Paster. Mr. Ed Paster and Mr. John Streeter were present for the discussion. Mr. Streeter reviewed a site drawing and proposed revisions to the holding pond. He explained that the revisions were designed by Bolton and Menck to meet the requirements of the city and Mn/DOT. He showed where a proposed restaurant structure would be placed on the property, explaining that the structure would be detached form the shopping center on the adjacent Parce136. Mr. Page No. 7 � February 4, 1997 Streeter stated that the Dodge Nature Center owns a huge piece of land east of the shopping center that will never develop, and all Paster Enterprises is asking for is a parcel of land 150 feet wide by 300 feet long that Mn/DOT took from the shopping center property. Acting Mayor Smith stated that at the last discussion, Council informed Mr. Paster and Mr. Streeter that Council would be discussing the Freeway Road area at a workshop on February 1. She stated that a number of questions were raised at the workshop about how the area north of T.H. 110 will develop, and some of the questions did involve items that would affect the land south of the highway. She stated that she believes Council would like to defer a decision on Paster Enterprises' request until Council can better evaluate what its ultimate sense will be for development to the north. She informed Mr. Paster that she would prefer that Council take a much more complete look at what could happen north and how that might ultimately impact the excess right-of-way south of the highway. She pointed out that the city has had concern about circulation patterns in the area of the shopping center for a long time. Responding to a question from Mr. Streeter, Acting Mayor Smith stated that Council did receive a report from the Public Works Director prior to the workshop, recommending that, with reservation of some of the right-of-way for drainage, the remainder of Parce136 be released. Public Works Dir'ector Danielson stated that he has included a copy of the information on the additional easement that he had recommended reserving. He explained that he recommended that the city have Mn/DOT retain an easement from T.H. 110 down to an including the drainage easement when Parce136 is released. He informed Council that he met with Paster Enterprises and Mn/DOT, and the Mn/DOT representatives agreed to the easement. Acting Mayor Smith pointed out that the recommendation was based on the assumption that if additional right-of-way is needed it would be to the east, but since the workshop Council would like to look more closely at all options before releasing any right-of-way. Mr. Streeter stated that Paster Enterprises has done a great deal of work, and with the exception of the City Council, every governmental agency that is involved is in agreement that releasing Parce136 would not have any impact on any roadway because of the vast amount of acreage to the east. He asked for a timeline if Council desires to do further study. Page No. 8 February 4, 1997 Acting Mayor Smith responded that Council's goal is to come up with a long range comprehensive plan for the north side of T.H. 110 and Freeway Road this year. Councilmember Huber pointed out that study of the realignment of Freeway Road and development of the northeast quadrant of Highway 110/T.H. 149 will be done concurrent with updating of the city's comprehensive plan, which must be completed by the end of 1998. Mr. Paster informed Council on his plans for the parcel and stated that he has a window of opportunity to attract a restaurant to the site now but the opportunity may not be available for long. Acting Mayor Smith pointed out that when Mr. Paster came before Council to request authorization to do some filling on the parcel, Council specifically stated that it would not release the right-of-way. Councilmember Krebsbach informed Mr. Paster that in the workshop the primary concept discussed was the realignment of Freeway Road, and, secondly, consideration of a roadway coming across T.H. 110 on the Mn/DOT roadway if realignment of Freeway Road cannot be done. She stated that it would not be prudent to disassemble the right-of-way at this time. After lengthy discussion, Acting Mayor Smith stated that if in the course of Council's study it becomes apparent Parcel 36 is not needed, the city will contact Mr. Paster as soon as possible. COMPREHENSIVE PLAN Council acknowledged a memo from Public Works Director AMENDMENT Danielson regarding retention of a consultant to assist in updating the city's comprehensive plan. Mr. Danielson summarized his memo, stating that his recommendation is to either retain the City Planner or to direct staff to prepare a request for proposals for distribution to several consultants. Acting Mayor Smith stated that while the monthly planning functions are extremely important for the city, comprehensive plan preparation is an entirely different matter from the monthly planning process. She stated that the RFP process appeals to her, but that the scope of what the city proposes to do and a timeline must be developed. She was in favor of going out with an RFP, with a special invitation to the city's planning consultant to submit a proposal. � �; Page No. 9 February 4, 1997 Councilmember Krebsbach stated that she would not want to communicate a lack of confidence in the city planner, and that Council would certainly look equally at all proposals. Staff was directed to prepare a request for proposals. WORKSHOP Council acknowledged a memo from Administrative Assistant Hollister regarding selection of a date for the joint CounciUPlanning Commission workshop on the proposed cellular/PCS ordinance. Staff was directed to prepare a recommendation for the next meeting for scheduling of the workshop between the middle and end of March. LABOR RELATIONS Council acknowledged a memo from Administrator Batchelder regarding letters from the Metropolitan Area Management Association regarding city subscription to the MAMA/League of Minnesota Cities labor relations services. COUNCIL COMMENTS ADJOURN Ayes: 4 Nays: 0 ATTEST: Charles E. Mayor Administrator Batchelder informed Council that the $3,023 subscription amount would be in addition to the annual dues paid to the League. He stated that staff is not advocating that the city subscribe. It was the consensus to decline the MAMA/LMC offer. Councilmember Krebsbach congratulated the D.A.R.E. graduates and Officer Mario Reyes. Councilmember Koch stated that at a recent HRA committee meeting, the city's full requested allotment was approved. There being no further business to come before the Council, Councilmember Koch moved that the meeting be adjourned. Councilmember Huber seconded the motion. TIME OF ADJOURNMENT: 9:28 o'clock P.M. � �v`^' � Cj �" J , ,_��-�-, `�� Kathleen M. Swanson, City Clerk LIST OF CONTRACTORS TO BE APPROVED BY CITY COIINCIL As�halt Contractor License Ace Blacktop, Inc. CQncrete/Masoarv Contractox License KMAC , Inc. Marv�s Masonry, Inc. Poured Foundations, Inc. Schlagel Masonry Excavating Contractor License KCI Construction LeRoux Excavating Inc. Royal Excavating, Inc. Star Plumbing & Excavating Inc. Steininger Construction Co, Inc Gas Pi�ing Contractor License Allied Fireside(Fireside Corner) Gavic & Sons Plumbing & Water Specialties Inc. Rouse Mechanical, Inc. Thermex Corporation Twin City Furnace Co, Inc. Valley Aire, Inc. Wencl Senrices, Inc. HVAC Contractor License Rouse Mechanical, Inc. Thennex Corporation Twin City Furnace Co, Inc. Valley Aire, Inc. � Wencl Services, Inc. General Contraetor License Anchor Fence of NIN, Inc. Giesen Construction, Inc. John Klem Construction Lindstrom & Son Roofing Quality Drywall, Inc. Spancrete Midwest Company Zeman Construction Company D�ywall/Stucco Contxactor License JBL Plastering Inc. Prestige Drywall, Inc Pro Drywall, Inc. �,,��r.,�+e Servi e L cez�se � � S Tree Specialists, Inc. Rubb3„�h '�au3er Lice �e Action Disposal Sys�em Inc /BFI United Waste Sys�.ems of Minneso�a Waste Manage - Savage �� MENQOTA HEIGHTS FIRE DEPAR'i?�AENT JANUARY 1997 MOTITHLY REPORT FlREGALlr5NC7. 97-001 - 9?-020 � ACTUAL FlRES Structure - MH Commercial St�ucture - MH Residentiat 8tructure - Contract Areas Vehicle - MH 3 Vahicte - Cantract Areas Grass/Brush/No Value MH Grass/8rushlNo Vatue Cantract 1 MEDlCAL ' Assist Extrication i HAZARD!?US SlTUAiiON SpillslLeaks i ArcinglShorting Cherri�cai Powe� Line Qawn FALSE ALARM Residential Maifunct�on Commercial Maifunction 5 Unintentianal - Cammerciat 3 Unintentional - Residentia! 1 Criminai GOOD IN7'EM' Smoke Scare 2 Steam Mistaken for Smoke Other 2 M1ITUAL AtD 1 TOTAL GALLS 2 d i.OGATiON OF FlRE ALARMS: TO DATE MENDOTA HElGM'S 15 15 MENDOTA 0 0 SUNFiSH LAKE - 1 1 ULYQALE 3 3 OTHER 1 1 TOTAL 20 20 WORK PERFORMEQ FIOt�S TO DATE FIRECALLS 388 388 MEETI�IGS 6 6 6 6 DRIIlS 124.5 124.5 "UEEKLY CLEAN-UP 30.5 30.5 cCIAL ACTIVITY 173 173 ,,e)MlNISTATIVE 0 0 FlEiE MARSNAL 6 9 & 9 T07AL8 851 851 STRtlGTllRE Nl,1l�ER C)F' CALLS: 2 Q MiSC. T�TALS TCl DATE � $0 $0 $0 $6,50Q $6,500 $0 TOTAL MONTHLY FIRE LOSSES $0 $0 $6,50Q FIRE LOSS fi�?TALS MENDOTA HEIGNTS ALL FIRES, ALL AREAS {MOfVTN} $6,500 $&,500 MEND. HTS. ONLY SIRUCTlCONTEM'S $ 0 MEND. HTS» C?NLY MISCEUANEOUS $6,500 MEND. HTS. TOTAL LtJSS TO OATE $6,500 l.AST YEAR 20 0 2 2 0 24 LAST YEAR 452.5 42 140 31.5 8 • 0 $5 759 BtLUNG FOR SERVICE5 AGENCY THIS MONiH TO DATE TOTALS: $4 $0 FIRE MARSHAL'S T1ME FQR M�1NTH �ISPEGTK7NS 4 0 INVESTIGATEdNS 2 . � u`_3L: �+ 0.5 6 A[}MlNISTRATIC7N , 18 SPECIAL PRQIECTS 2.5 TOTA! gg REMAF�KS: SEE OTHER S�E FOR SYtV4F'SIS SYNOPSIS 7anuary, 1997 January started at a rapid pace with 19 fire calls in the first 20 days of the month. In a1120 calls were responded to. Everything seemed to happen in multiples of three. Three responses to pulled station alarms at Sibley, three different calls concerning bad detectors, and three vehicle fires. Other calls included a broken gas main, a broken sprinkler line, and giving Mutual Aid to Inver Grove Heights while they fought a serious structure fire. Mendota Heights firefighters also spent eight hours over two nights taking a refresher in order to maintain their First Responder status. This is advanced first aid. Our people also reviewed their Bloodborn Pathogen program which is done annually. This is an update concerning this topic and also that of Airborne Pathogens. 'I�uberculosis is something that is showing up again in the medical world and our awareness to it is quite important. MONTffi.Y DRILL The monthly drill was also centered around the medical aspect of fire fighting. Fire fighters spent several hours reviewing Cardio Pulmonary Resuscitation (CPR).. We tiained with hands on while using specialized equipment (dummies) which brought realism to our training. We were also introduced to the "Heart 5tart" units which are carried by our patrolpersons. Time was well spent on the operation of these units. They are a welcomed resource to our community. SQUAD DRILL Weekly drills were on Positive Pressure Ventilation (PP�. PPV is a tool that has been in the Fire service for many years. It deals with forcing air into a structure to help aid in the fighting of a fire or aid ia rescuing those trapped in the heavy black smoke. Until recently, PPV was not actively used because it was hard'to set up enough fans to supply the air. w�rn toaay's introduction to gas powered fans, we find that we can easily blow enough air into a structure to accomplish what we need in order to be effective. Adding air can help push the heat, gas, and smoke through the building and out through a hole or window. This will dramatically improve the atmosphere where we are working. PPV is a new tool for us. The more we use it, the more effective we will be. � �� FIRE OEPARTMENT MONTHLY WORK PERFORMANGE FQR JANUARY 1997 • i Acct Indudes Bloodborne Patha na 1st and Pubifc Retaiiana CALLS FUR MONTN FlRE fiRE FlRE PERCEM' CLEAN MONTHLY GEN OFFICER SQUAD HAZ SPECtAl. 20 CALLS CALL CALLS ATTENDED UP DRlLL MTG MTG DRtLL MAT ACT. YEAR TCI [JATE ATTD i�i{klRS ATTD THiS 1 2 1.5 3.5 2 3 ADM 26 MONTH MONTH YEAR YEAR HGURS HOURS NRS. HOURS FiOURS tiOURS NOURS HRS Adrian Ed 14 15.5 14 70% 1 2 1.5 2 8 Blaeser &et 13 13 13 65% i 2 i.5 2 3' &ennan, Mike 9 S 9 45% 1 2 1.5 2 i Coates, Aarun � 6 7.5 6 3d°Jo 1 2 2 12 Cannott , Marcus 15 16.5 15 75% 1 2 1.5 2 6.5 Coonan, Mike 9 i0 9 45� 1 2 1.5 2 6.5 Dreetan, Davki 11 11 11 55% 1 2 1.5 3.5 2 8 Dreelan Paul '! 1 11 31 55°Jo f 2 1.5 2 8 Husnik, Ted 7 7.5 7 35�0 1 1.5 2 8 Katzenmaier, Ron i5 i6.5 t5 75% i 2 i.5 2 1 Kaufmattn, Maric 10 i0 10 50% i 2 !.5 2 6.5 Kilbur , Jim 15 16.5 15 75% i 2 1.5 3 2.5 6.5 Ki sFe Ro 19 20.5 19 95% 2 1,5 3.5 4 KlatkOWSki, W21t 5 S 5 2S°lo t 2 1.5 2 ko John 12 12 12 60% 1.5 2 3 Irerbs .lamie 34 i5,5 t4 70°k 1 2 1,5 2 8 �awe, Geor 18 14.5 13 65�0 2 4 1.5 3.5 d 8 Vlaczko, John 11 i2,5 11 55� 1.5 3.5 2 8 Maczka Mike 9 9 9 45% 1 2 1 2 1 McNamara, Rand 7 7 7 35% i 2 1.5 2 Netsan Geraid, Jr. i2 i3 12 60°k 1 2 1.5 2 14 Neska, John 7 7 7 35°Jo 2 3.5 2 6.5 Otund, Tom 2 2 2 10% Oster, 7im 7 7 7 35°l0 1 2 i 2 6.5 Paton, Dave 12 13.5 12 60% 1 2 1.5 2 1 � Perron Jim 9 10.5 9 45% 1 2 1.5 3.5 2 8 Perran, Kevin 10 10 10 50% 1 2 i.5 2 1 Shields, Tam 9 9 8 45�a 1 2 i.5 2 8 Sk en. Gord 17 18.5 17 85% 1 2 !.5 2 8 Stein, Keith 14 i5.5 !4 70% i 2 2 8 5tenha , Jeff 12 12 12 60qa 2 ] g Weinzettel, Tam !0 10 10 50°ta 1 1.5 ' 2 Weisentwr , Ken 12 12 12 60�0 1 2 1.5 2 1 Zwirn, Dick S S 8 40°k 1 2 1.5 2 TOTAL FQR MONTH 388 TOTA� AiTENDED 30.5 30 29 7 32 0 TOTAL FOR YEAR 388 TOTAL MAN HOURS 30.5 60 42 24 64.5 0 173 THIS MONTH LAST MONTH LAST YEAR 'E. RUNSIMAN ii.44 XXXXXXXXXX XXXXXXXXX „VE. MENiRUN i8.30 13.75 16.83 AVE % FOR YEAR 57,19 5i.53 52.6 CITY OF MENDOTA HEIGHTS TREASURER'S REPORT, JANUARY, 1997 DAKOTA. INC. Checking Account 1.05% Savings Account 2.15% C.D. Rep. 3.00% Collateral - Bonds Gov't. Guar. CHEROKEE STATE BANK Saving Cert. 2/18/97 @ 3.63% Collateral - Bonds Gov't. Guar. LaSalle Bank CD 5 1/2/7% FHLMC 7.23% 12/97 FBS 6.40% FNMA 6.18% 12/99-96 FHL Mtg. Pool 8% (PRU) FMLC 7% Mtg. Pool (PRU) PAC FMLC 6 1/4% Mtg. Pooi (PRU) FNMA 6% Pool (PRU) FHLMC 6% Pool @ 101.4375 (PRU) FNMA (1994 Pool) 6 1/2% (PRU) U.S. Treasury Money Mkt. (FBS) Gov't. Securities Fund Zero Cpn T.Bds 7.9% - 2011 (J&M) PRU Gov't Sec Fd TOTAL FUNDS AVAILABLE Funds Available 12/31/96 Funds Available 1/31/96 Rates Money Market an Bank 2.85% an FBS 5.02% LES:kkb BALANCE $198,785.84 $599.66 0.00 $199,385.50 $500,000.00 $100,000.00 $13.952.59 $13,952.59 $500,000.00 $100,000.00 $95,000.00 $500,008.00 $500,008.00 $213,447.27 $421, 983.65 $355,665.09 $503,180.34 $198,149.52 $263,522.30 $1,525,134.98 $1,002,470.00 $197,530.00 $430.00 $5, 989, 867.24 $7,185,466.62 6,782,610.78 COLLATERAL $600,000.00 $600,000.00 Value 1-31-97,�est� $95,000.00 $505,000.00 $502,000.00 $212,000.00 $422,000.00 $353,000.00 $478,000.00 $202,000.00 $253,000.00 $2,703,000.00 $2,490,000.00 $315,000.00 $430.00 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY.MINNESOTA PLANNING COMMISSION/CITY COUNCIL JOINT WORKSHOP MINUTES FEBRUARY 1,..1997 The Joint Workshop of the Mendota Heights Planning Commission and� the Mendota Heights City Council was held on Saturday, February 1, 1997, in the Large Conference Room at City Hall, 1101 Victoria Curve. The meeting was called to order at 8:30 AM. The following Commissioners were present: Betlej, Duggan, Friel, Dwyer, and Lorberbaum. The following Councilmembers were present: Smith, Koch, Huber, Krebsbach, and Mayor Mertensotto. Also present were resident Bill Nichols of 685 South Freeway Road, City Administrator Kevin Batchelder, Planning Consultant Meg McMonigal, City Engineer Marc Mogan and Administrative Assistant Patrick C. Hollister. INTRODUCTIONS Mr. Batchelder welcomed everyone to the Workshop and introduced the participants. PRESENTATIONS OF ISSUES AND EXISTING CONDITIONS Mr. Batchelder told the Workshop participants that the purpose of the Workshop was to discuss three issues: 1. Street sweepings and anti-dumping enforcement at the Freeway Road site 2. Future development of the MnDOT right-of-way north of Highway 110 3. Future development of the MnDOT right-of-way south of Highway 110 Mr. Batchelder also pointed out that a revision of the Mendota Heights Comprehensive Plan was due to the Metropolitan Council by December 31, 1998, and that planning for the Freeway Road site should be included in the Comprehensive Planning process. Mr. Batchelder mentioned that previous examinations of the site involved the 1985 Downtown Study, the 1992 Survey, and a letter to MnDOT. Ms. McMonigal presented the existing conditions of the Freeway Road site and development opportunities and constraints. Mr. Mogan presented details of engineering characteristics of the Freeway Road site, including drainage, utilities, and tra�ic. Mr. Hollister presented the results of the questionnaire issued to Workshop participants in advance of the meeting. The Workshop participants discussed the realignment of Freeway Road, potential land use options, acquisition and redevelopment efforts, traffic and roadway capabilities and roadway options. REAK The Workshop broke __=d�on�u ts from 10 am to 10:15 am. DISCUSSION OF SPECIFIC ISSUES AND DIRECTION TO STAFF The Workshop participants made the following determinations and the Council gave the following directions to Staff: City-Owned Property North of 110 Discussion Mr. Nichols claimed that illegal dumping was occurring at the site, and that the chain intended to prevent such dumping had been down for several months. Mr. Batchelder said that the Public Works department had been ordered to completely cease dumping on the site, and that the City was in the process of looking for an alternative site for dumping. Direction The Council directed Staff to replace the chain with a more secure fence and to notify the Police Department about the alleged dumpings. Staffwas directed to research options for 1997 street sweeping. Release of Right-of-Way South of 110 Discussion The Council deternuned that it should not allow the release of MnDOT right-of-way south of 110 to Paster Enterprises until it had thoroughly studied the development potential both north and south of Highway 110. The Council agreed that the right-of-way north and south of 110 should be planned in conjunction with each other. Direction The Council directed Staffto prepare an add-on item for Tuesday evening's agenda to deny Paster Enterprise's request to release the MnDOT right-of-way at this time until future development options for the right-of-way both north and south of Highway 110 had been explored. 2 4 Status of City MSA Designated By-Pass Road Discussion The Council deternuned that the City should attempt to get state and/or MSA funding for the realignment of Freeway Road, which could be justified because its original intent as a distant frontage road for Highway 110 never came to fruition. The Council was also concerned that sufficient right-of-way be reserved north and south of 110 to accommodate possible future increase in traffic along Highway 110. ��— I�c..� ��..k ,-�. � f-�. v�. P�� I 6 a}� ��'i � Direction The Council directed Staffto conduct a Feasibility Study to consider options for realigning Freeway Road and to examine the possibility of MSA status and/or state funding for the realignment of Freeway Road. The Council also directed Staffto determine future tra.f�ic scenarios along Highway 110 and to examine the possible necessity of reserving right-of-way on both sides of 110 to accommodate future traffic. Land Use - Establishment of Appropriate Land Use Designations Discussion Mr. Batchelder asked Mr. Nichols to speculate about what preferences his neighborhood might have for a future use of the Freeway Road site. Mr. Nichols said that most of his neighbors were "empty-nesters" and that they would probably not object to some sort of tasteful single-family, multi-family or even commercial use of the site. He suspected that they would, however, object to an active lighted ballfield. The Council and the Planning Commission agreed that it would be best to first examine how to realign Freeway Road to create the largest possible developable parcel with the best access and visibility before deciding on future land use, zoning classifications, and comprehensive plan designations for any or all of the property north of Highway 110. The Council and Planning Commission were willing to look at the possibility of multi-family housing, senior housing, or "life cycle" housing for empty nesters in addition to commercial development or other types of development. Direction The Council directed Staffto draw scenarios showing various possible realignments of Freeway Road and present them at a future Council meeting. The Council also directed Staffto examine the possibility of an overpass bridge or an at-grade intersection across Highway 110. The Council agreed that access to Mendota Plaza was less than optimal, 3 and thus the possibility of providing Mendota Plaza direct access to and from 110 should be examined. Level of City Involvement in DevelopmentlRedevelopment � Discussion �v �`� � S � �/�'`� � w �� The Council and the Planning Commission agreed that the City sl�cquire any of the right-of-way north and south of 110 (except perhaps what may be needed in the future for interchange purposes), but that the City should use whatever development or redevelopment technique(s) provided the greatest degree of control over the future development of the land. Direction The Council directed Staffto compile a list of development/redevelopment tools and techniques for developing the Freeway Road site, including but not limited to Tax Increment Financing, Redevelopment Zones, and/or the creation of a m'viced-use PUD, along with the advantages and disadvantages of using each mechanism. The Council also directed Planner McMonigal to locate and invite a developer with expertise in this type of development/redevelopment to explain to the Council what the possibilities would be on this site. ADJOURNMENT Motion to adjourn made by Huber and seconded by Smith. AYES: 5 NAYS: 0 The meeting adjourned at 12:00 PM. Respectfully Submitted, Patrick C. Hollister � ,� CITY OF MENDOTA HEIGHTS DAKOTA COUNTY.MINNESOTA PARKS AND RECREATION COMMISSION MINUTES FEBRUARY 11..1997 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, February 11, 1997, in the Large Conference Room at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 PM. The following Commissioners were present: Spicer, Libra, Kleinglass, Linnell, Damberg, Liberacki, and Norton. Also present were Recreation Programmer Chris Esser and Administrative Assistant Patrick C. Hollister. MONTHLY MEETING WAIVER Mr. Hollister explained that at the Joint Workshop between the Parks and Recreation Commission and the City Council on January 14, 1997, the Commission had asked if it would be permissible to waive an occasional meeting if there were not sufficient business before the Commission to justify convening. Mr. Hollister continued that the Council had said that this would be fine, and had suggested amending Ordinance 109, AN ORDINANCE ESTABLISHING TI� PARKS AND RECREATION CONIlVIISSION to formalize that anangement. Mr. Hollister then presented Sta�s proposed Ordinance language change to the Commission, adding the sentence "The Commission may waive a meeting with prior consent of the City Council based upon a request from the Chairman and the City Staff." Commissioner Kleinglass moved to recommend that the City Council amend Ordinance 109 as proposed by Staffto allow the Parks and Recreation Commission to waive a meeting if they so desued. Commissioner Norton seconded the motion. AYES: 7 NAYS: 0 APPROVAL OF JANUARY 11 PARK AND RECREATION MINUTES Commissioner Norton moved to approve the January 14, 1997 Parks and Recreation Commission Minutes with no conections. Commissioner Kleinglass seconded the motion. AYES: 7 NAYS: 0 APPROVAL OF JANUARY 11 PARK AND RECREATION/COUNCIL WORKSHOP MINUTES Commissioner Damberg moved to approve the 7anuary 14, 1997 Parks and Recreation Commission/City Council Joint Workshop Minutes with conections. Commissioner Libra seconded the motion. AYES: 7 NAYS: 0 ELECTION OF OFFICERS Mr. Hollister explained that every February the Commission must elect officers to serve for the year. Mr. Hollister continued that these officers are the Secretary, the Chair, and the Vice-Chair. Commissioner Damberg moved to re-elect Chairman Spicer as the Chair, Commissioner Norton as the Vice-Chair, and Patrick C. Hollister as the Secretary. Commissioner Kleinglass seconded the motion. AYES: 7 NAYS: 0 The Commission commended all three individuals on an excellent job. FULL-TIME RECREATION FACILITA�OR NIr. Hollister explained that at the Joint Workshop between the Parks and Recreation Commission and the City Council, various Councilmembers had set certain parameters upon a Full-Time Recreation Facilitator. Administrative Assistant Hollister asked for volunteers among the Commissioners to form a Full-Time Recreation Facilitator 7ob Description Drafting Subcommittee, and explained that the Subcommittee would probably only need to meet once for an hour. Commissioners Kleinglass and Norton volunteered for the Subcommittee. Commissioner Kleinglass suggested that the meeting take place at the Veteran's Hospital so that he could also show Staffthe ballfield that could be available for City use. Chairman Spicer asked for a motion to direct this Subcommittee to recommend an amendment to the current job description to the City Council and present it to the Council without need to present it again to the Parks and Recreation Commission. Commissioner Damberg made this motion. Commissioner Linnell seconded the motion. 2 AYES: 7 NAYS: 0 (At this point Chairman Spicer left the meeting, a.nd Commissioner Norton took over as Acting Chair.) NORTH KENSINGTON PARK Mr. Hollister explained that at the Joint Workshop between the Parks and Recreation Commission and the City Council on 7anuary 14, 1997, the Council had expressed concern about the original plan for North Kensington Park, and wished some changes to be made to make the park closer to a formal park. Commissioner Damberg said that the Parks and Recreation Commission has twice voted to recommend approval of the original "wild and scenic" plan for North Kensington Park, and that they disagreed with the changes to the plan proposed by Council at the Joint Workshop. Commissioner Linnell moved to recommend that the Council proceed with Mr. Kullander's plan, a scaled-back version of the original Joanie Gres concept, but introduce some more elements of water infiltration and replace some of the Silver Maples with alternative trees. Commissioner Libra offered a friendly amendment that Commissioner Linnell should sit down with Mr. Kullander to see what sort of modified plan could be implemented. Commissioner Linnell accepted Commissioner Libra's amendment, and wished to further amend his own motion by adding that the Council should allow the maximum amount to come out of the Special Parks Fund for North Kensington Park to be $35,000 and that North Kensington Park should be done by the end of the summer. AYES: 6 NAYS: 0 Commissioner Damberg said that prairie grass is nice once it is established, and that people should be patient. Commissioner Linnell said that if the City Council does not wish to follow the Parks and Recreation Commission's recommendation on North Kensington Park, a public meeting should be held in March of 1997 to solicit input from the neighbors. Commissioner Norton recommended that the City engage in an education campaign to teach residents to use less fertilizer and pesticides, and to raise their awareness about the natural filtering benefits of such wild areas. 3 Commissioner Damberg said that the City should bring back the Milkweed and the Monarch Butterflies. Commissioner Damberg added that she used to have Milkweed and Monarch Butterflies near her house, but that the City comes in every year and eliminates their habitat. Commissioner Norton said that after the wild prairie grasses are established they will look nice and require less maintenance. Commissioner Norton added that residents need to be patient when such areas are being restored. Commissioner Linnell made a motion to recommend that the City hire an expert on prairie restoration to maintain ivy Falls Park. Commissioner Norton offered a friendly amendment recommending that the expert's visit be used to educate our own Public Works staff on the maintenance of such areas in hopes that we would not need such outside expertise in the future to maintain North Kensington Pazk. Commissioner Linnell accepted Commissioner Norton's amendment. Commissioner Libra seconded the motion. AYES: 6 NAYS: 0 BALLFIELD CAPACITY Mr. Hollister presented two new ballfield scenarios conceived by Staff, the Acacia TIF site and Friendly Marsh Park, and asked for the Commission's opinion. Commissioner Norton asked if the issue of use of the existing fields had been resolved. Mr. Esser said that yes, the field schedule had been determined for this year, and pointed to a chart on the wall showing the field schedule for the 1997 season. Mr. Esser added that the "shortage" of ballfields results not from the number of fields in the City but from the type of fields in the City. Mr. Esser continued that because of a large number of older boys in the area, MHAA had been creating many traveling teams which required larger fields with mounds. Mr. Esser said that the City was lacking in this type of field. Commissioner Kleinglass asked why the chart on the wall made no reference to any of the school district's fields. Mr. Esser explained that the school district's fields were being actively used by MI3AA, but that they were not reserved through him. 0 '1 Commissioner Kleinglass noted that the City had signed an agreement with the school district for use of their fields, and therefore MHAA should have to reserve those fields through the City. Commissioner Libra suggested that Mr. Esser discuss this with Chairman Spicer, since he used to be the Baseball Commissioner for MHAA. Commissioner Libra added that the City of Mendota Heights should get first priority for use of those fields due to our agreement. Commissioners Norton and Kleinglass asked Staffto research the agreement with the school district and determine whether or not the e�sting ballfields are being fully utilized before returning to the Parks and Recreation Commission with scenarios for new ballfields. OPEN SPACE PRESERVATION Mr. Hollister presented the "short list" of highly desirable remaining open space parcels which was compiled at the Joint Workshop between the Parks and Recreation Commission and the City Council on January 14, 1997: • Map #6 Acacia Area TIF Acquired Property • Map #9 Slowinski Property • Map #11 Foss Homestead by Wentworth Park • Map #16 Acacia property north of Acacia Boulevard • Map #18 Resurrection Cemetery "Break O�' Area • Map #19 Visitation Convent Property • Map #21 Tousignant Properry offMendota Heights Road Mr. Hollister then asked the Commission for their thoughts on these parcels. Commissioner Linnell said that the Parks and Recreation Commission was more interested in preserving parcels that were heavily wooded or otherwise had natural scenic beauty for "passive" park use (Foss, Slowinski) than parcels that were basically banen and flat for "active" park use (Tousignant). The other Commissioners concurred with this statement. Commissioner Linnell added that other factors to consider for securing more open space included Visibility, Proximity to Residential Areas, Adjacency to existing parks, cost, and the risk of future development. Commissioner Linnell said that the Superblock and Burrows farm should also be on the "short list". Commissioner Libra said that the Foss property (near Wentworth Park) would be the most useful, and would give people the most access. 5 Commissioner Liberacki said that the City should engage in cost/benefit analysis, and should not pay too much for a wetland. Commissioner Libra said that the Resurrection Cemetery "break-of�' area and Acacia had nice views, and that the City should plan for a 10% land dedication in both areas. Commissioner Libra said that in Knollwood Lane the City got an inadequate trail from 19 lots and that the City should insist on a better deal in the future. Commissioner Linnell said that the City should get land for overlooks at Resurrection and Acacia. Commissioner Norton asked Staff to put the Park Dedication policy on the next agenda. Commissioner Liberacki asked Staff to do an inventory of what neighboring cities ask for their Park Dedication. Commissioner Liberacki added that $750 was light compared to what other Cities were asking for and compared to the land values in Mendota Heights. Commissioner Liberacki continued that State Law does not give the choice to developers over whether to pay in cash or land but rather gives that choice to the City. Commissioner Liberacki asked when the Park Dedication was due. Mr. Hollister said that it was due at the time of subdivision. TRAIL SYSTEM Mr. Hollister presented the "short list" of new trail possibilities which at derived at the Joint Workshop between the Parks and Recreation Commission and the City Council on January 14, 1997: • Map #8 Valley Park/Par 3 Cross Country Ski Trail � Map #19 Ski Trails in Mendakota Golf Course • Map #22 Copperfield/Centex Area Trails (esp. Delaware) • Map #23 North Side of Mendota Heights Road from Dodd to Delaware Mr. Hollister then asked for the Commission's input. Commissioner Liberacki said that most of the trails on the "short list" derived from the workshop were "orphans" and that they were not very attractive possibilities. Commissioner Norton said that the issue of Cross-Country Ski Trails should be separated from the issue of other trails. Commissioner Damberg said that Cross-Country ski trails were more important that other trails. C� Mr. Esser said that he had discussed Ski Trails with Par 3 Golf Course and that Par 3 was interested in having cross-country skiing. Mr. Esser continued that the main issue was maintenance of the trails, and that Sta.ff planned to meet with Par 3 again to discuss that issue. Commissioner Norton said that she wanted to attend that meeting. Commissioner Norton added that Staff should meet with whomever grooms Como and Lake Phalen because they do an excellent job. Commissioner Norton added that the Como trail is 7 kilometers long and is lighted at night. Commissioner Liberacki said that although trails are expensive, other things are too, and that the community had a lot of walkers from all age groups who would benefit from the trails. Commissioner Linnell said that he anticipated pressure from the new middle school for a trail on Mendota Heights Road. Commissioner Liberacki said that Staff should talk to the County about a trail on Delaware, because it is heavily used. Commissioner Libra said that a cross-country ski trail at Par 3 should loop in Valley Park and cut through the corner of Slowinski's property. Commissioner Norton asked Staffto revisit Mr. Kullander's trail plan in Valley Park. Commissioner Norton said that Staff should walk through the area and look at clearing and grooming. Commissioner Norton said that the Council had rejected this idea earlier, but now seems more receptive to it. Commissioner Norton said that Staff should start with Par 3 golf course, however. UPDATES Staff then provided updates on the following items: PARKSREPORT There were on comments on this item. POLICE REPORT Mr. Hollister was happy to report that the Police Department had no incident in the City's parks to report for the month of 7anuary 1997. 7 TREE PLANTING Commissioner Liberacki said that Ramsey County Parks had a program allowing citizens to plant a trees and dedicate them to their significant others for Valentines Day, and that the City should have a similar program for Arbor Day, Memorial Day, etc. POSSIBLE PARK LAND DONATION Mr. Hollister explained that Mr. 7ohn Doyle of 810 Ridge Place had talked with Staff that afternoon to discuss subdividing his back yard from his house. Mr. Hollister continued that Staffhad informed Mr. Doyle that the City does not permit lots with no street access. Mr. Hollister said thatlVlr. Doyle then asked about the possibility of subdividing his back lot and offering it to the City for a tax deduction. Mr. Hollister concluded by saying that Staff agreed to present this idea before the Parks and Recreation Commission that evening. Commissioner Liberacki said that this was a good idea, and that it would be nice to acquire the back yard of Mr. Doyle's immediate neighbor to the east also. ADJOURNMENT Motion to adjourn made by Kleinglass and seconded by Damberg.. AYES: 6 NAYS: 0 The meeting adjourned at 8:10 PM. Respectfully Submitted, Patrick C Hollister E�3 C.� g-18-97 TUE 03�18 PM ,I�C7T1q C:��Li?�TY Hc�c�•in,.: �: R�.•��relc>�+menr Ai�ch��ritS� r��.;.�.�a•.. ??��•13:rh �t.1Xr. • R�w.�nt•�unt.li\ ;••,G, • T.I��3�, t,l.'•i: ��i�: + FAX •^.I_'•i:3�al.�ti ��lT1�if�i .��ijU� TO: CDBG District 2 Conunittee Members Tom Link, City of inver Grove Heights � Bemard J. V�eit2man, City of Lilydale Christine �iacli,: �iry af Mendota Heights 8ranna Lindell, City af South St. Faul Riehard Vi�elli, City of West St. Paul FRUM: DI81IC NOZCICZLIIS�, Praject Manager DATE: February 18, 1997 f "}i+4i� ;^.":�}:.rr: r; - ..'^�; , � �.J'..'�'�;:a i.iu,s�.M�J':1�'1.i'•:`•' .. �` �j yn: (n� /1 �y 7 (y]�/} �:l[,!�► � Tj I ItiL'CS w..i+M� fY:�l i ��`� `"� /�a+ ;.i T �J v, y� i, G. �OM: �� t.�'..... �CON7ACT U� �F ��.� SUBJECT: Second District 2 CDBG Committee Meeting � "cti�. . ... A seeond District 2 Committee meeting to discuss the I997 Comm�u�ity Development $Iock Grant (CD�3G) applications received fram Inver Grove Heights, Mendota, Mendota.Hei�hts, South St. Pa�l, and West St. Paul has l�n scheduled for 8:00 a.m., Thursday, February 20, 1997. The meetin� will be hetd in the South S� Paui HRA Confeiencc Room, Iocated on the Iower level in the Municipal Building, I2S - 3rd Avenue North, South St. Paul, MN. This meeting wi11 be ta reapen discussion of the 199'7 CDBCx furiding applications among this year's comr�uttee me2nbers. Tt is necessary that the Cammittee furlding decisions be made by Mazch 5, I997. Due ta everyane's very busy schedv.les, this is the only time that wo�ks for �II committee members before that date. I will distribute capies of �Ii application at the meeting. If you have any questians regardiag this meeting or the I 997 CD$G agplications, please catl nie at 423-51 I 2. � Thank you so much. cc: Joan Oiin, City Clerk, City of Mendota Jim Taye, Mayor, City of Mendata Kevin Batchelder, City Administrator, City of Mendota Heights Dianne Krogh, City Manager, Cit;J af �Vest S�. Paui MINUTES DAKOTA COUNTY CDBG DISTRICT 2 COMMITTEE MEETING THURSDAY, JANUARY 30,1997 6:00 P.M. SOUTH ST. PAUL MUNICIPAL CENTER MAYOR CONFERENCE ROOM The Community Development Block Grant (CDBG) District 2 Committee consisting of representatives from Inver Grove Heights, Mendota Heights, South St. Paul, and West St. Paul, (Lilydale did not provide a representative this yeaz) met to discuss applications received for the 1997 CDBG funding. Also present was Diane Nordquist, Project Nia�zger for Dakota County 'riR�,. ' Ms. Nordquist explained that overall funding for District 2 has been reduced for 1997 by approximately 3% due to an overall decrease in funding Countywide. The following amounts were requested and changes to requested levels approved: TOTAL CDBG FUNDS FOR DISTRICT #2 = $446,671 CITY Inver Grove Heights Mendota Mendota Heights South St. Paul West St. Paul AMOUNT ACTIVITY REQUEST APPROVED Housing Rehab. Comp Guide Plan Water Main Extension Housing Rehab. Acqui/Clearance Substand. Homes Housing Rehab. TOTAL $100,000 $ 35,000 $ 97,727 $ 44,000 $160,000 $120,000 $556,727 $100,000 $ 30,890 $ 0.00 $ 44,000 $155,890 $115,891 $446,671 The Committee discussed each city activity and funding request. Further discussion was held regarding the City of Mendota's request to fund the first phase of a two phase water main extension project to provide better fire protection for the City. Ms. Nordquist told the Committee that Mendota has approximately $55,000.00 from previous grant yeazs CDBG District 2 Committee January 30, 1997 Page 2 approved for this prbject, ofwhich $20,000 may already be committed to reimburse the Minnesota Dept. of Transportation pending submissian of required documentation. Llue to the overall decrease in funding, and uncertainty of future CDBG fiznds, the Comrnittee decided not ta fund the Mendota water main project this year. This was decided on the basis that Mendota has outstanding uncommitted funds for this project, and the Comrnittee agreed this type of praject cauld possibiy be funded thraugh other means. Finally, it was decided the remaining $12,329 difference"between requested and actual amounts be split three ways (or $4,109) and subtracted from Inver Grove Heights, South St. Paul and West St. Paul's requested fiTnding amaunts. On motian b� Committee Member Koch, secanded by Committee Member Lindeil, the � above listed applicatians and funding levels were approved. The meeting was adjourned at 6:3q p.m. CITY OF MENDOTA HEIGHTS MEMO February 14, 1997 • ��`J TO: Mayor, City Council and City A or FROM: ' Patrick C. Hollister, Administrative Assistant SUBJECT: Joint Parks and Recreation Commission/City Council Workshop Minutes Discussion At the February 11, 1997 meeting of the Parks and Recreation Commission, Commissioner Damberg requested that the attached underlined language be added to the minutes of the January 14, 1997 7oint Parks and Recreation Commission/City Council Workshop. These minutes have already been approved by Council with corrections at their February 4, 1997 meeting. Council Action Required If the Council has no objections to the attached language being added to the minutes of the January 14, 1997 Joint Workshop with the Parks and Recreation Commission, it may acknowledge this addition. ITEM #5: NORTH KENSINGTON PARK Councilmember Smith said that she was still in favor of the "backyard" concept, but that she felt it needed to be modified in favor of more traditional plantings of trees, bushes and grass. Councilmember Smith said that the Plan now cost more than they had originally thought. Councilmember Smith added that the pond area was now too expensive as it was currently planned. Councilmember Smith said that she was also worried about mosquitoes and rodents. Councilmember Smith added that the Prairie grass would take several years to establish. Commissioner Spicer recalled that at the neighborhood meetings on North Kensington Park, the neighborhood had overwhelmingly supported the existing plan. Chairman Spicer added that the City had picked prairie grass because it was low maintenance. Commissioner Damberg, said that the City should place more value on natural �,rasses and natural habitats, and that the ori '�nal plan was preferable to a formal nark. Commissioner Damberg added that the Parks and Recreation Commission had heard no objections to the agreed upon plan and that therefore the Citv should proceed with this plan. The Council and Commission directed Staff to place North Kensington Park on the February Parks and Recreation Commission Agenda to revisit the design of the plantings. ITEM #6: OPEN SPACE PRESERVATTON Chairman Spicer said that the City should consider preserving more open space before it is lost forever. Chairman Spicer said that a referendum would be very difficult and asked how the City could finance land acquisition. Mayor Mertensotto said that contract-for-deed would be an option, and that the City should take everything it can afford to get. Councilmember Huber suggested that parcels of land be ranked by priority based upon the desirability of the land and the risk of losing it in the near term. The Commission and the Council expressed interest in the following parcels: •#6 Acacia Area TIF Acquired Property • #9 Slowinski Property •#11 Foss homestead by Wentworth Park •#16 Acacia property north of Acacia Boulevard • #18 Resurrection Cemetery "Break Of�' Area • #19 Visitation Convent Property •#21 Tousignant Property offMendota Heights Road 0 CITY CfF ML�,NDQTA HIIGHTS �� i February 10, 1997 _ ,..� TO: Mayor, City Council and City Ad ' r FROM: John P. Maczko, Fire Chie��^:- RE: Koch Refining Donation lNTR4DUCTION: Attached is a one page correspondence from Koch Refining Campany designating that one fire fighter from our department is eligible to attend a three day tiaining sassian in Corpus Christi Texas campliments of Kc►ch Reining. This opporiunity cornes about from the generasity Koch Refining who annually sends fi.re fighters from Dakota County to these training sessions. The last time the appartunity was presented to us Captain Keith Stein attended on the generosity of Kach Refinery and Fire Fighter 7amie Lerbs attended on the generosity of the VFW. Qn this go around Captain Dave Dreelan has been selected to attend this taraining session. RECOMMENDATION: It is my recommendation that the Council accept the kind generosity af Koch Refining wha will cover the training expenses of approximately $2,OQ0 and formally thank Koch Refining for their generosity. ACTION REQUIRED: Accept the donation of Koch Refu�ing and thank them for their donation. [ KOCH KOCH REFINING COMPANY To: Rosemount, Inver Grove Heights, West St Paul and Mendota Heights Fire Departments From: Pete Herpst Date: May 25, 1995 CC: Larry Barnett, Gary Ista Subject: 1997 Fire Training at Corpus Christi Texas One individual from each or your fire departments is eligible to attend fire training at Corpus Christi Texas with members of the Koch Refining Fire Department in 1997. I have scheduled two training sessions for this winter: Session #1 Depart Mpls on Saturday, Feb 1 Training at RTFC in Corpus Christi on Sunday, Feb 2- Tuesday, Feb 4 Return to Mpls on Wednesday, Feb 5 Session #2 Depart Mpls on Saturday, Mar 8 S Training at RTFC in Corpus Christi on Sunday, Mar 9- Tuesday, Mar 11 Return to Mpls on Wednesday, Mar 12 Koch Refining will provide Airfare, Hotel, Car, School Tuition and Daily Per Diem. Please advise me as soon as possible of your plans to participate. Thanks, � �� _..__ � Pete Herpst 437-0643 CITY OF MENDOTA HIIGHTS �� February 10, 1997 ��(�j TO: Mayor, City Council and City A�iinf" � tor FROM: John P. Maczko, Fire Clu RE: Equipment Donation INTRODUCTION: Every fall the fire fighters on behalf of the Mendota Heights Relief Association go door to door with their annual fund raising selling dance tickets for their annual fund raiser. It is the Relief Assaciation's goal to go door to door to every household in Mendota Heights, Sunfish Lake and Lilydale to not only solicit funds for the fund raiser, but as a matter of good public relations. Monies that are raised by the Relief Association have been used to purchase uniforms for the fire fighters, provide the majority of funding for fire prevention activities, and occasionally purchase equipment. Last fall during the fund raising effort Dakota County State Bank made a significant contribution, they wished however that this contribution be used to purchase a piece of equipment that the fire fighters could utilize. The Fire Fighters chose to purchase a gas powered ventilation fan used to ventilate hot gases and remove smoke from the buildings. This gas powered technology is significantly better than the old electric fan technology which the department still has and needs to use. The gas powered fan significantly increases fire fighter safety and eases the work load on the fire fighters. The fan was recently delivered and has been used on two occasions. ACTION REOUIRED: Council should formally recognize Dakota County State Bank for their donation of $1,250 for the purchase of the fan and the Mendota Heights Relief Association for providing the shipping and the foot work to attain this very valuable piece of equipment. � • ' 1:�I � � � i :� 1:� _ ._• February 18, 1997' Mayor, City Council �and City Adn�inisstrator tn� Cuy Kullander, Parks Project 11�Ianager j� /� Ivy Falls Park DISCUSSION: Councilmember Koch inquired what remaining wark was expected from Pra.u�e Restorations from the original contract to install native prairie grasses and wildflowers in t,�is park, 21. Grasses and wiidflawer seeded areas will be protected and maintained by water, mawing (during the iust growing season the project area will be mowed one or two times as needed, at appragimately 30 day intervaIs. Cutting height shall be 4" to G") and replanting as necessary. Scattered bare spots, none of which is larger than one square foot, will be allowed up to a ma�mum of three percent of seeded area. If any portion of the surface becames gulled or otherwise damaged, the affected portian shall be repaired and reseeded. One mowing and same reseeding was done ia the late summer of 1996. Prairie Restorations has coniumed to me that they intend to mow, overseed as neecied, and repair gulled areas early this spring and that the maintenance contract wauld not begin untii this warranty work is completed. N TE: The contract for trees, shrubs, etc. was instaJled by a separate contractor. Original plantings that did not survive the winter of 1995/1996 were replaced last sc�mmer. CITY OF MENDOTA HIIGHT5 1VIII�RO February 13, 1997 TO: Ma or, Ci Council and Ci Ad ��or Y tY tY �� FROM: Guy Kullander, Parks Project Manager . SUBJECT: Ivy Hills Park - Management of Native Wildflower/Prairie Grass Plantings INTRODUCTION• The enlarged storm water pond constructed in ivy Hills Park was restored with both formal and native plant materials. Wildflower/Prairie Grass mixtures planted last spring on the steep slope areas around the pond did not develop' as well as expected due to the long (8-10 week) dry spell experienced last June through August. Native plantings require two to three years to establish and thereafter require minirnal maintenance. Traditional turf areas outside the native plantings are to be maintai.ned by the City Park Maintenance Crews. Although none of the current members of the Park Maintenance Crew have formal training in managing restored prairies they have successfully used native planti.ngs in the past few years in several parks. Most notably in Marie Park on the side slopes around the hockey rink, which are too steep to maintain with regular mowing equipment. Here native "ground covers" were planted that did not require regular mowing. The plant materials in ivy Hills Park were installed as part of the restoration phase of the Ivy Falls Storm Water Project which was funded by assessments (10 %), T� (10 %), and Storm Water Utility Fund (80 %). The minutes of the City Council and Park and Recreation Commission Joint Workshop held on 7anuary 14, 1997 indicate a desire to research the issue of spring maintenance of the native plantings installed at Ivy Hills Park. MANAGEMENT SERVICES Prairie Restorations, Inc. prepared the site and installed the native plant materials in this park. Attached is a proposal from Prairie Restoration to provide management services and personnel for the 1997 season in ivy Hills Park for a"not to exceed cost" of $1,500.00. FUNDING No funds were provided in the 1997 Park Maintenance Budget for this type of management service. Site restoration is a normal operation included in all construction projects which normally only requires a one year periad for the establishment of turf and plant materials. Restoring a site using native plant materials requires several years, therefore additional or ongoing restoration costs could be fmanced from the Storm Water Utility Fund in this instance. RECOMMENDATION: The Park and Recreation Commission on February llth, recommended that City Council engage the services of a fum special.i.zing in native plantings and prairie restoration to provide management services in 1997 in ivy Hills Park. The Commission further recommends that a member of the City's Park Maintenance Crew receive formalized instructions on management of restored prairies prior to Spring, 1998. ACTION REQUIRED: If City Council so desires to engage the services of a firm specializing in management of restored prairies they should authorize staff to enter into a Management Contract for 1997 with Piairie Restorations, Inc. for restoration services at Ivy Hills Park. If Council wishes to use monies from the Storm Water Utility to fund these services, they should so indicated or if not, designate an altemate funding source. Prairie Restorations. [tK. P.O. Box 327 • Princeton, Minnesota 55371 February 10, 199'7 Mendota Heights Park Ivy I�"ills Attn: Guy Kullander I101 V'ictaria Curve Mendota Heights, MN 55118 Dear Guy: Sgring will soon take winter's place, melting the heavy snow that protected yaur prairie during its dormancy. Soon the native gzasses and wildflowers will green up and flourish with the warming days. A1ong with them., may be exotic and invasive plan#s. Thaugh many exotics mayi�e coiarful, they compete with you�r native species. To reduce this competition we would like to recommend the fallowing management se�ces for the 1.997 growing season. Prairie Restorati.ons, Inc. offers prairie management personnei to care for restared prairies like yaurs. Uur carews are trained in timing the use afvarious manag�m.ent methods to achieve the best results. The follawing methods may be used to properly care for yaur prairie: Camplete Site Mawing-- G�tting at a height above tha prairie seecllings, but Iow enough ta remave the growing portion of unwanted plants. Spat Mowing-- Cutting of indivzdual plants ar scattered calanies afunwanted plants. Spot-Spraying-- Hexbicide application of individual unwanted plants that cannot be removed by mechanical. means. Site-Overspraying-- Herbicides applied to control unwanted cool season plants while the prairie plants are dormant. Mechanical Removal-- Chopping and hand weeding ofindividual unwanted plants. Undesirable Tree and Shrub Removat-- Mechanical and/or chemical removaL All wazk is done tp achieve the greatest results without disturbm.g the prairie plant community. T estimate u� ta $1500 will be needed to properly care for I�y �ills Pazk m 1997. The cost ofthis hands-on m�anagement wark is based on the enclosed management billing rates list. If you would like tbis work dane as reconnmencled, please sign and return the enclosed management contract, ax feel free to call me with any questions. Sincerely, E,�.. , �� Mike I�'iltn r Land Management Spe� Bringing people toge#her with the land _t .-� r� � �_} `��- :��... �' : ��.'4 �-� � rr�t'tf��, cf``�,��t9` r� f'• _.____.__....._ OffiCe 612-389-4342 • Nllf.^.q,N F1�.'3Ro_�� r' � PI'21t'f6 R2Si01"dtlO�lS. IIK. P.O. Box 327 • Princeton, Minnesota 55 1997 PRAIIt� RESTORATIONS, INC. PRAIRIE MANAGEMENT BILLING RATES �.abor Costs: $42/hr. (mcluding travel time one way) Travel Milea�e: $.28/mile (travel mileage one way) Material Costs• Herbicides: Accord� - Banvel� - Transline� - Plateau� - Garlon 3A� - Garlon 4� - $.50/oz. $.60/oz $2.50/oz. $2.00/oz. $.80/oz. $.80/oz. Grass seed: $20/Ib. (approximate, depending on species) Flower seed: $12/oz (approximate, depending on species) 0 E�uinment Costs: Small power equipment use $10/hr. Large tractor use $35/hr. s • � � t = �R � .��' .� �C �4 � = � � .�r . Bringin eo�e together with the land �,�,,. ,,, �tl�'�,y;6�, � Fkn�l9 �; � � -- - Office 612-3A9-43a9 . N��A�, a,�_�o� �� CITY OF MENDOTA I�IGHTS � �► • February 12, 1997 �� TO: Mayor, City Council and City Ad ' tor FROM: James E. Danielson, Public Works Dir o � SUBJECT: Emergency Vehicle Preemption (EVP) DISCUSSION: The Fire Chief recently contacted me to request that I pursue participating with Eagan in a comprehensive Emergence Vehicle Preemption Program (see attached memo). Eagan is addi.ng EVP equipment to the traffic signals on their side of Dodd Road and Pilot Knob Road's intersection with I-494. It would make good financial sense for Mendota �ieights to piggy back on their project and complete EVP improvements to the signals on our side now. EVP is equipment that is installed on traffic signals that, when activated, will override normal signal operations and turn the lights green for oncoming emergency vehicles. EVP is a safety feature for emergency response vehicles. EVP is needed on the signals at I-494 to provide ease of access and safety for fire and police responses on I-494, for a portion of southern Sunfish Lake and for mutual aid with the City of Eagan. FiJNDING: MnDOT participates with Cities in new EVP installations on a contributing leg basis, if the City pays for the entire engineering costs. The County participates only when EVP costs are in conjunction with new construction. Costs for the EVP are estimated to be $7,500/intersection for construction costs, and $750 for engineering costs. Mendota Heights' costs are therefore estimated as follows: DODD ROAD/I-494 Construction Costs Engineering PILOT KNOB ROAD/I-494 Construction Cots Engineering Total: MnDot $ 7,500 $ 2,500 $l0,aao Mendota Hei� $ 750 $s,aao $ 750 $6,500 Mendota Heights' share of these costs could be covered by "off-system" MSA funds. RECONIlV�NDATION: I recommend that Mendota Heights participate with Eagan and install EVP equipment on the signals located at the I-494 ramps at Dodd Road and Pilot Knob Road. Funding for the project is to come from Municipal State Aid. ACTION REOUIRED: If Council desires to implement the recommendation they should pass a motion authorizing staff to proceed with the project. 1� � TO: Jim Danielson FROM: John Maczko SUBJECT: Opticom Pre-emption December 4, 1996 Jim, last week I sent you a memo regarding the upgrades of the traffic signals to include emergency vehicle pre-emption at Dodd and 110. Also at Delaware and 110 and freeway ramps at 149 and Pilot Knob. I was contacteri by Fire Chief Craig Jensen from Eagan on 'liiesday, December 3rd indicating that Eagan is cunently in the process of installing emergency vehicle pre-emption at 55 intersections within their city. They have included all intersections in the city of Eagan which includes the South Ramps of Filot Knob and 149. He asked if the City of Mendota Heights had interest in doing the North Ramps at both of those intersections. He indicated that they are hiring an engineering firm to design the systems and they would be letting a construction contract in 7une for the upgrades. I indicated that yes we were very much interested in those two intersections and I would pass this information on to you. He indicated the possibility of us being able to join in with Eagan to not only do those two intersections but also Delaware and Highway 110. As to funding, MNDOT should pick up all the costs for Opticom at the intersection of 149 and 494, half of the cost at Delaware and 110 and a third to fifty percent of the cost at Pilot Knob and 494. I would anticipate that our total contribution on the total project to be $10,040.(}0 or less, based on my experience in St. Paul. I would like to ask that you please pursue the feasibility of entering into an agreement with Eagan on these intersections. cc: Kevin Batchelder Assistant Chief Neska CITY OF MENDOTA HIIGHTS �� February 13, 1997 C�� TO: Ma or Ci Council and Ci Ad�� r Y � tY tY FROM: John P. Maczko, Fire Chief RE: Fire Department Personnel INTRODUCTION• As you may recall, last year Assistant Fire Chief John Neska. notified us that he would be retiring effective Apri130, 1997. As that time 7ohn will have completed 20 years of dedicated service to the citizens of Mendota Heights. John has served faithfully as a fire fighter, a captain and the last 5-% years as the Assistant Fire Chief. John will he surely missed and he will be recognized for his service at a later time. DISCUSSION: With John's retirement we need to begin the selection process for his replacement. It is my hope to have Johns replacement selected and in place April 1 st, so there can be a 30 day transition period before John's depariure. Attached is a copy of the posting for the position within the Fire Department and copies of the Fire Chief and Assistant Fire Chief job description. Further, with the retirement of John in April that provides two Fire Fighter openings. Currently it is my desire to advertise for fire fighters. I would like to take advantage of the current Heights Hilite that will be distributed shortly. The selection process for fire fighters is quite lengthy and it is our intent to have orientation sessions for interested applicants at the end of March with the selection process completed by June. Formal training through the Technical College Systems will begin in September. RECOMMENDATION• It is my recommendation that we post the position of Assistant Fire Chief within the Department and that position be filled from within. It is my belief that there are fully qualified, dedicated candidates to fill the position of Assistant Fire Chief. I further recommend that we praceed with developing candidates for filling the fue fighter positions. ACTION REQUIRED: If Council agrees with the recommendation they should authorize the posting of the position of Assistant Fire Chief and also the advertising for new fire fighter candidates. Council should also begin thinking about which two members would like to represent the Council on the selection committee for the Assistant Fire Chief. Council will be asked to appoint two members at the March 4th council meeting for the oral portion of the evaluation on March 22nd or March 29th. :r CITY OF MENDOTA HIIGHTS �� February 19, 1997 TO: Mendota Heights Fire Fighters FROM: John P. Maczko, Fire Chief RE: Assistant Fire Chief As you are aware, John Neska will be retiring from the Mendota Heights Fire Department effective May 1, 1997. At this time we are ready to begin the process of selecting 7ohn's replacement. The Assistant Fire Chief s position is a very important position in the department. Not only is this position expected to assume command responsibility at fire scenes, but also be responsible in assisting in overall Fire Department admi.nistration and management. Attached is the job description and position requirements for both the Assistant Fire Chief and Fire Chief position. The Assistant Fire Chief is responsible for Fire Department operations when the Fire Chief is unavailable. The selection process begins at this tirne. Step 1: any interested and qualified candidates should write a letter of intent for the position and attach a resume including all applicable information for us to determine that you do in fact meet the minirnum guidelines for the position. In order to ensure that information is not misplaced this information should be mailed to me at City Hall, 1101 Victoria Curve, Mendota Heights, MN 55118 and postmarked no later than February 28th. After that time we will proceed to step 2. In this step all qualified candidates will be given a written essay type test. This information will be reviewed and scored by the selection committee. Step 3 will be an oral exam with the selection committee. After all steps have been completed all information will be compiled and a candidate will be selected and offered the position. It is intended that this process will be completed to allow for Council appointment on 'liiesday, April 1, 1997. I am very confident that we have qualified, capable and dedicated personnel within the department to fill this position. Best wishes to all of you throughout the process. m FlRE CHIEF (41i7/91} PUSITiON SUMMARY - The Fire Chief shal! be the head of the Mendota Heights Fire Departmeni and have fuN contro! thereof, and each and every member of ihe department, inciuding alf other afficers, sfiai( be subject to the orders of the Chief. HeJshe shaii be considered by the City as a member of ihe city staff and a department head, He/she shall be••responsib{e foE the purchasei care and ma�nienance of ail equipment, apparatus, and buildings that are pari af the Mendota Heights Fire Department. Helshe shali a(sa be responsib(e for the fraining of ali fire personnel, necessary reports to the proper city and state afficials, and submitting a budget showing needs of the department each year, The �i�e Chief presides at a!) meetings of the department and is responsibfe for the discipiine and operation of the department. POSiTIt3N RESPf3NS181LiTlES/DUTiES - The Chief sha!!: ' 1. Have fuli control over ail apparatus, equipmeni, supplies, and pe�sons who are members aE the department, 2, Be responsib(e far enforcing poiicies and procedures of the fire department and prescribe and enforce such rules and issue such arders as he rnay deem advisable. 3. Respand to fires and othe� emergencies and, upon arrival, assume full command thereof. 4. Keep a record of afi fires and causes of and iosses incurred in such fires as � accurately as such causes and losses can be determined. He shal! alsa forward necessary %rms to the proper cify and siate officials. Prefiminary estimates of damage shafl in no way be canstrued as being binding in an insurance (oss adjustment. 5. Suppiy manthly reports to the Cify Administrator and Counci( as to the monthly - activities of the department pertaining to training, meeiings, and run acEivity. 6. At the end af the year, submit a report o€ the year's activities and major happenings to the proper Ciiy officials. 7. Be responsible for be'sng at Counci! meetings as needed. 8. Be responsible to see thai training be conducted at least monthly to allow members to meet minimum requiremenis for training. 9. Wark cooperative(y with the Fire Marshal to see that an adequate program of inspections and olher iire prevention preparation measures are carried aui. 3 - 1 t4/1 7J91 ) � a i0. From iime ia iime, advise ihe proper City auiharities o( the needs of the department, caused 6y changing canditions and deve(opments of the City and make such recommendations in writing as he deems necessary. He shaH aiso recommend the acquisitior� oi new apparatus, equiptrteni and suppiies. Ali purchases for ihe department shal! be subjeci ta approvai by ihe Chief and he sha{1 present his reasons, in writing, when in his opinion, the city is best served by the sale or disposal of apparatus, equipment or supplies, and make such special report upon any matter which in his judgement requi�es the attention of the City Administrator or Gity Counc3l. - 11. Each year, aiter an evaluation discussion wiih f�re department personnel, submit to the Ciiy Adminisirator for approval, a detailed budgei est'smate of the requirements for the next fiscal year, including an estimate af additians, replacements, ar repairs ta apparatus, equipment and buildings. 12. Preside at regular or special meetings and nofify a11 members of such meetings. He shafl ca11 any other speciai meetings at fhe written request ot five members af th� depariment or when deerr�ed necessary. Such request shaEl state the subject of the meeting. 13. Farm committees as needed. Upon forming the cammittee, he shall instruct ihe committee as to their duties and obiigations. He may also be a member af any or all cammittees. 14. Place on fc�aciive Siatus any member for just cause subject ta fhe �ralicy and procedures. All such actions shaEl be reported to the City Administrator. Reference shal! be made to the standard operating pracedures section that warrants the discipline. i5. Remain i� the position untii such time as he retires, resigns, or is removed by th� Cify Cauncii. � 16. Give, along with the Gaptain anci Assistant Chief a written and ara( perfarmance evaluafion of each member of the department {inviiing feedback an the evaluation). POSiTiON RELlU1REMENTS - The Chief must have: 1. Thorough knowiedge of firefighting meittods and procedures. 2. Knowledge of fire prevention methods and procedures. 3. Knowiedge of firefighting equipment. 4. Six {6} years minimum firefighiing experience. �� ' 5. Leadership capabilities and poien#ia! ability ta define and cammunicate to others the proper role of the fire department as it relates ta the ne�ds of the cammunity and the rest of the City. 6. Administrative abi(ity - budgeting, record keeping, and development of procedures. 3-2 {4/17191) 0 7. Completed a significan# amount of study in extra curricular coursework pertaining to training and fire fighiing pracedures. Such areas of study sha11 inciude: lnstruciorlofficer 2raining Fireground command Tactics Management Nazardous materiais 8. Shaif pass a Fire Department physicai. The Chief wil! be picked by an inierview board consisting of the City Councilt representativ�s of their chaice, the City Administratar, the Police Chief, and a Fire Chief from a neighboring valunteer fire department, and two members of the �re department that are.appointed by the general membership. After all interviews are campieted, the interview board shai( make a recommendafion to the City Counci( for forrria! appraval at a future Councif�meeting. POSlTlON RELATlUNSH1PS - The Chief reporis directly to the City Administrator. 3 - � {4/1 7J91 } 0 ; � r '� ASSISTANT FIRE CHiEF (2l15!$9) POSIT{lJN SUMMARY - tn the absence of the Fire Chief, ihe Assistar�t Chief sha!! perforrn a!I funciions and exercise aU authority of ihe Chief. The Assistant Chief wi!! also provide general staff - suppart ta the Chief carrying out specific duties as requesfed. The Assistant Chief wil! also be given primary �esponsibility fo� specific duties. POSITION RESPONSlBlLlTlESlDUTIES - The Assistant Fire Chief shall be cansidered second in command and • shaii: i. Be under direct supervision af the Chief of the department. 2. Assist the Chief in ihe administration of ihe eRtire department. 3. During the Chief's absence, assume ail responsibitities and exercise aU authority given to the Chief. ` 4. Respond ta fires and afher emergencies as paged. 5. Enforce a!! rulest regulations, at�d orders o€ the depa�tment. 6. Perform any duties ihat the Chief may direct. 7. Pass a Fire Department physical. 8. Remain in the position unti{ helshe retires, resigns, or is removed by the Gity Gouncil. . POSiTiON REQUtREMENTS - The same general requirements wi(1 be required for the Assistant Chief as were � required for the Chief. The selection process ior the Assistant Chief wi!! be the same wiih ihe excepiion that the ChieP of the department wiH sit an the interview board in place o# the Fire Chief from a neighboring communify. PUSiTtON RELATiONSHtPS - The Assistani Fire Chief reparts direcily ta the Chief. AI( reprimands and disciplinary actions shali be handied by the Chief. A 3 - 4 (2!1 5l89) CITY OF MENDOTA I-�IGHTS �� February 13, 1997 I L TO: Mayor, City Council and City Ad�� FROM: John P. Maczko, Fire Chi 'ti-� RE: ISO Fire Insurance Classifi ation INTRODUCTION: In late 1996 the Fire Department was evaluated by ISO Commercial Risk Services. This organization is an independent organization that gathers information needed to determine public protection classifications which may be used to develop advisory property insurance calculations. As a result of their study they have recently reclass�ed the Fire Department to a Class 4/9. This is an improvement from our formally class�erl position of 6/9. DISCUSSION: ISO Classification is something that means a lot to myself and the Fire Fighters. This ISO Organization is a third party rating organization that evaluates the ability of the Fire Department to protect properties that are protected by that Department. The ratings are based on standards that the Insurance Service Organization feels important and does not vary from city to city. This Class 4/9 rating means that from an Insurance Service Organization perspective the fire protection provided by the Mendota Heights Fire Department is comparable to any other city that also has a Class 4/9 rating. These ratings are completed and reevaluated approximately every 10 years, although it has been 20 years (197� since our Fire Department was last rated. Tlus Class 4 also means that we enjoy the same fire classification as the City of South 5t. Paul and the City of West St. Paul. So what does this rerating mean to our residents and businesses? It is very difficult to identify exactly what this means as there are many factors that go into developing a fire insurance premium, such as the construction type of the buildi.ng, whether it has an automatic sprinkler system, what type of business, what the building houses, and the company that they are insured by. Based on research conducted in a short period of time by Paul Kaiser savings from a Class 6 to Class 4 will have no impact on the residential buildings within the City. As to commercial buildings, savings can range anywhere from 0 to 7-10� of the fire insurance portion of the fire insurance premium. As an example the Heritage Inn and Courtyard by Marriott will see no change in their fire insurance premiums, because their insurance is written based on the area of country in which they are lacated. On the other hand, Northland Insurance estimated that their insurance savings will he in the 7% range or approximately $980 annually based on the new classification. The best advice we could provide businesses and business park tenants would be to check with their insurance agents after 7une 1, 1997 (this is when the new classification will go into effect) and have their insurance premium checked. As to why we have a split rating, the Class 9 will apply to properties that are within 5 road miles of the fire station, but beyond 1000 feet of fire hydrants. All of our fire protection areas is within 5 road miles of the fire station, and therefore this would apply mainly to residences more than 1000 feet from a fire hydrant. This may include some of the homes in the "super block" area as well as homes in Mendota and Sunfish Lake. It is our intent this spring to demonstrate to ISO that we can provide the necessary water to fight fires in areas that are more than 1000 feet from a fire hydrant. We are confident that we can provide the necessary water to reduce the rating to something less than a Class 9. This is significant because homeowners would then experience a significant reduction in their fire insurance premiums (we have heard upwards to 30�). ACTION REQUIItED: No action is required this memo was prepared for Council information putposes. C� � � ' � �s+��r �� _ � ISO Commercial Risk Services, Inc. • 6550 York Avenue South • Suite 600 Minneapalis, MN 55435 •(612) 920-&726 � FAX: (672� 92Q-0029 January 28, 1997 Charles Mertensotto, Mayar 1141 Victaria Curve Mendota Heights, MN 5� 11$-4167 RE: Public Fire Protection Mendota. Heights Fire District Dear Mayor Nlertensotto: We wish to thank you, Steve Klem, St PauI Water Dept, John Maczka, Fire Chief, George Lowe, Training Officer and others for the cooperation given to aur representative during our recent survey. We have compieted our evaluatian of the fire insurance classification for yaur district and advise that the protectian class has improved ta Class 4/9. Formerly Class 6/9 applied. The new classifications may result in a decrease in advisory property insurance ca.tculations far many insured pragerties �vithin the district. The ne�v ciassificatian will be effective June 1, 1997. The change will effect properties to a degree depending upon the type of building, constructian, the hazards of occupancy and ather factors. Insurance policyhalders should contact their agent or insurance campany to determine the effect this change in classification might have on their policies. Ciass �l9 agpiies to propertzes in the district �cithin 1000 feet of a hrdrant, five {5) road miles af a fire station, and �vith a needed fire flo�v of 3500 gpm or less. Class 9 applies to properties �tizthin five (�) road miles af a fire statian but beyond 1004 feet of a fire hydrant. Class I O apglies to praperties beyond five {5} road miles of a fire station. The private and public protection at properties ��ith lar�?er fire flo�vs is individually evaivated and may vary from the district classificatian. The purpose of Qur visit tivas ta gather infarmat'ron needed ta determine a gublic protection classificatian which may be used to develap advisory property insurance calculations. This survey �vas not conducted for property ioss preventzan or Iife saf�ty purgases and no life safety or property loss prevention recommendatians �vill be made. We are attaching copies of our Grading Sheet and th� results of the hydrant flo�v tests witnessed durina our survey. E�tra capies of this letter and attaclunents are also enclosed so that s•au may distribute them to other interested parties; if yau desire to do so. A subsfdrary o! !ns<uar.ce Sarvices Qt,ice. tnc. Page 2 If you have any questions concerning the new classification, ar the resulting change in property insurance premi�un calculatians, piease let us knaw. Re,�ards, l, +�� - Lu#her NL Stortroen Customer Service Representative Encl. CITY OF MENDOTA HEIGHTS MEMO February 10, 1996 . .r'�1`� TO: Mayor, City Council, and City Ad strat FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Annual Report for 1996 Community Landfill Abatement Program Introduction The attached report has been submitted to Dakota County in fulfillment of the requirements for the City's 1996 Landfill Abatement Grant from Dakota County. Last year represented the second year of a three-year funding cycle for community landfill abatement assistance from Dakota County. Dakota County assumed the major responsibilities for the administration of the recycling program including the responsibilities of reimbursing garbage haulers for recycling services, conducting promotional and educational campaigns and coordinating commerciaVindustrial recycling. The County has akeady funded the City's administrative costs for salaries and mileage, and promotional costs for the printing and distribution of one required city-wide brochure. The City has faithfully fulfilled all of the requirements of the 1996 performance goals, including community presentations (7 minimum), continuation of in-house waste reduction/procurement policies, and provision of a written update on waste reduction efforts. (The requirement for attendance at a waste reduction seminar for commerciaUindustrial recycling was waived for all cities in Dakota County for 1996 due to a lack of availability.) Other requirements completed included the annual Spring Clean-Up event, participation in the Dakota County Public Education Team (PET), attendance at monthly local solid waste group meetings, a community wide brochure, consideration of a compost ordinance, and general promotion and education activities for recycling and waste reduction. Our program in 1996 included curbside recycling, multi-family recycling and the City Hall, Fire Hall, and Public Works Garage in-house programs. The City of Mendota Heights also promoted County drop-off facilities such as the Household Hazardous Waste Drop OffFacility at Gopher Smelting in Eagan and the Empire/SMC Compost yard waste drop off facility, also in Eagan. The majority of the recycling budget each year is administrative costs for salaries and mileage to pay for the Administrative Assistant's time in recycling activities. Other expenditures are printing, postage and the annual clean-up event. The funding for 1996 covered the maintenance and monitoring of our on-going recycling program and allowed us to meet the County's increased requirements and waste abatement goals. Please see the attached 1996 Annual Recycling Report. Action Required This is an information item only. ATT'ACNMENT C � 'i996 COMMUNiTY LANDFiLL ABATEMEiVT ANNUA� REPORT CitylT�WtlShip: Cit� of Mendota Hei�hts Dat�: January 9, 1997 AddreSS: 1101 Victaria c�rVe Repart Period;�-�l/96 Mendota Heights, MN 55118 TO: �.2f3Z/46 COt1taC# PefSOfl: Patrick C. Hollist�er p}yp�}�; (612)452-1850 1. If this repari covers a multi-community pragram, list a!! participating communi#ies. Menda�a Heights has an individual communiCy program for curbside recycling, multi-family, and ather waste abatement. Mendota Heights warks cooperatively under the leadership of Dakata County far its commercial/industrial recycling progam. Please see attachment for question ane. �. Qescribe the residential recycling activities that occurred in 1996 including: (Use separate sheets if necessary) a� Current status of each activity o Participation rates and methods used ta calculate o Promotion and pu6lic education undertaken (attach exampies if availab(e) o (nclude iisting of cammunity presentations made Please see attachment far question two. 14 , �: 3. Briefiy describe the status of yard waste colEectian in your cammunity, Please see attachment for question �hree. 4. � Briefly describe any independent commercial/indus#rial recycling activities undertaken in 1 �96. Please see attachment for quest3.on iaur. 5, Provide an update on the status of yaur community's waste reduction efforts. lndicate if your community has attended a v+raste reduction workshap. � Please see attachment for question five. 6. The Coun#y wit! provide recycling totals far single family curbside and multi family callections � an annual basis to the cities. The cities wiii prov�de recycling #otais fior drop off locations. Please provide the fcallowing informatiori for all ather residentia! abatement activities: (Use separate sheets if necessary). A. Recycling Drap Off Name: Location: Material B. Recyc3ing Drop Off Name: Location: MateriaC Tonnaqe Tonnaqe Tota( Residentia( Drop off Recyc(ables Col(ected: tons. Tatal Residentia( Yard Waste Callected: tans. - Toiai RecyclabEeslYard Waste: 15 tons. � Q. 7. List community presentaiions made (include location, date and number of people in attendance - 7 presentations required). Event/Location Date Attendance ,� Mendota Elementary 5/29/96 30 Class (with Nelda Werkmeister of Apple Valley) 2. Kensington Homeowners 9/16/96 20 Association 3, Mendota Heights Fire Department 4. Mendota Heights Garden Club Mendota Elementary 5' Tour of City Hall 6, St. Thomas Academy Env. Studies Class 7. Boy Scout Court of Honor 9/18/96 30 10/23/96 40 11/12/96 11/26/96 12/15/96 4 x 25 = 100 16 40 16 Q , '. " 8. Re�idential Recycling Expenditure Report (please shaw all expenditures and all revenue) - County � Gommunity Share Share TOTAL Administrative Casts: Direct Sal.aries 6,937.58 0 6,937.58 Direct Mileage 90.00 0 � 90.00 Direct MembershipJTraining � 0 20.00 & Subscr ' t ' 20 . 00 ip ions Cansultant Services and/or Temporary Help Software Other Promotional Educatian: Printing Costs . Distribution Costs Advertisement� Videos/Billboards Promotional Items Special Events.{Dispiays, Performance fees, Etc.) Other SCU Cnnovatian Pro�ects; ?lease List Costs Belaw TOTAL _99b Funds Received 'rom County :ounty Funds Returned �ragram R.evenue ther Funding {Specify} 1,574.98 •� : 1,300.q0 10,513.4I 11,193.ao 679.59 1� 726.35 726.35 1,574.98 590.85 �,n�H_�5 2,C�26.35 ATTACffiVIENT FOR OUESTION ONE Mendota Heights Recycling program is an individual community program for Curbside Recycling, Multi-Family Recycling, Commercial-Industrial Recycling and other solid waste abatement activity. However, Mendota Heights has participated in the following multi-community programs in 1996: 1. Goodwill Attended Donation Center - Prior to January 1, 1992, the cities of Mendota Heights, Inver Grove Heights, South St. Paul, and West St. Paul jointly subsidized an attended recycling donation center operated by Gaadwill/Easter Seals Society to collect recyclables. Dakota County assumed responsibility for this contract in 1992, however, the cities involved each continue to receive a share of documented tonnage for this operation. 2. Promotions - The City of Mendota Heights participates in coordinati.ng news releases in the lacal Sun-Cunent and Southwest Review. South St. Paul, Inver Grove Heights and West St. Paul are the other participants. The City of Mendota Heights participated in providing Northern Dakota County Community Cable Commission (NDC4) with recycling information for the Government Access Channe118. This includes broadcasting information about the annual Spring Clean Up. 3. Administration - PET Participation Mendota Heights' recycling coordi.nator has participated in the review and redesign of the County's holiday recycling brochure "Trim Your Holiday Waste", which will serve as one of the County's annual information pieces for 1996. Meetings to review, redesign and update this brochure accurred in November and December. ATTACFIMENT FOR OUESTION TWO I. CURRENT STATUS OF ACTIVITIES SinQle Family Curbside Recyclin� - Through our city-wide sign up program, 3,580 bins have be�n distributed to households for the curbside recycling program. The 1996 Funding Reimbursement Schedule for the Landfill Abatement program allocated 3,839 households to Mendota Heights. The number of bins distributed includes duplicates, lost and stolen bins and households that have received duplicate bins. Assuming that 3,400 Mendota Heights households have re�ycling bins, the potential participation rate would be eighty-nine percent (89 �). Curbside recycling is provided weekly by an individual's contracted rubbish hauler on the same day as garbage collection. All households and businesses are required to have contracted garbage service as per the City's mandatory garbage ordinance. The City has a recycling container inventory that will satisfy the voluntary recycling customers for the near future in Mendota Heights as well as provide the City with an inventory to replace lost, stolen, and damaged containers for participating households. Our policy is to make containers available for every household who wishes to participate. Under the mandated garbage collection ordinance, every resident has an opportunity to participate in recycling. There were ten licensed rubbish haulers in Mendota Heights in 1996, three of which provide commercial services only. These haulers are reimbursed by Dakota County for recycling services. (See attached list of licensed haulers.) Multi-Family Recycling - On May 9, 1989 the City Council of Mendota Heights established a recycling policy for multi-family residents and all the units in the City have the opportunity to participate. Since August 1990 all multi-family units have recycling progiams available in their buildings (a total of 333 units). This is a participation rate of one hundred percent (100�). They aze Lexington Heights Apartments, Eagle Ridge Condominiums, Eagle Point Condominiums and Somerset 19 Condominiums. Dakota County provides reimbursements for recycling services provided in multi-family units on a per ton basis. The City of Mendota Heights continues to provide technical and promotional assistance to facilitate multi-family recycling. Goodwill Attended Donation Center - This center was operated jointly by the cities of Mendota Heights, West St. Paul, 5outh St. Paul and Inver Grove Heights until January 1, 1992 when Dakota County assumed responsibility for the contract. In August 1993, the Goodwill Attended Donation Center discontinued the collection of recyclable items. Goodwill continued to collect household items. Goodwill collected a total of tons in 1996. Mendota Heights' share of this tonnage is determined by Dakota County. II. PARTICIPATION RATE5 Ciubside Recycling - The 1996 household figures indicate that Mendota Heights has 3, 839 households. We have 333 multi-family units in four complexes in Mendota Heights. By December 1996, there were an estimated 3,037 participating single family households in Mendota Heights. Participating households are defined as those who have contacted the City to participate and have received a recycling bin in order to begin curbside recycling. Total households mi.nus multi-family Participating houses divided by total 3,839 - 333 3,506 Single family houses 3.067 = .87 participation rate 3,506 Multi-Familv - Of the 333 multi-family units in Mendota Heights, all 333 have the opportunity to recycle in the buildings in which they live. This equals a possible participation rate of one hundred percent. The following Table summarizes the situation: Housing Type Participating Not Participating Total Single Family 3067 439 3506 Multiple Family 333 0 333 Total 34(}0 439 3839 III. PROMOTIONS AND PUBLICITY Communitv Presentations On Z�esday, November 12, 1996 a field trip was hosted at City Hall for the second grade classrooms at Mendota Flementary School. The presentations focused on waste reduction practices and recycling. Creative recycling and SMART purchasing habits were stressed and handouts included, County pencils and magnets which are always popular. One half hour seminars were conducted for each of the four classrooms that visited, as well as tours of the Police and Fire Departments. PET Participation Mendota Heights' recycling coordinator has participated in the review and redesign of the annual Holiday Brochure, which served as one of the County's annual information pieces for 1996. Meetings to review, redesign and update this brachure occuned in November and December. Written Waste Reduction/Recvcling Policy The City Council of the City of Mendota Heights adopted Resolution No. 94-37, A RFSOLUTION ADOPTING RECYCLED PRODUCT PURCHASING AND WASTE PREVENTION POLICIFS at their meeti.ng on June 7, 1994. Since this resolution was adopted, an employee committee has followerl up this policy adoption by developing specif'ic policies to guide purchasing practices, sound waste management activities and recycling practices. Additional Activities The Ciry of Mendota Heights conducted a Community Wide Clean Up Day on May 18 and May 20, 1996. On May 20, 1996 J.R.'s Appliance Disposal conducted a curbside appliance collection in which 27 appliances were collected. (Please see attached information on the 1996 Spring Clean Up.) On May 18, 1995, Spring Clean Up Day was conducted at the Mendota Plaza for residents to drop off "hard to dispose of" items. Materials collected included car tires, furniture, mattresses, scrap metals, televisions/VCRs, Miscellaneous 7unk and automotive batteries. (Please see attached flyer describing Spring Clean Up Day.) Many local businesses and volunteers from City Staff made this event possible. Over 150 vehicles entered the clean up and dropped off the items listed in the attached document. In addition, the City has twice distributed the Heights Aighlites, our City newsletter, to every home in the community. One page of each newsletter is usually devoted to recycling. In 7une 1996, one page of the newsletter was devoted to recycling including articles on composting. (Please see attached copy.) The May 1996 city-wide flyer included four pages on recycling, and this is our community wide recycling piece for 1995. This four-page mailing included the Spring Clean Up announcement, appliance collection day announcement, household hazardous waste, yard waste options, curb-side paper pickup, and recycling bin and canvas bag availability. (Please see attached.) The City of Mendota �ieights continues to use Charinel 18, the local government access news channel, to broadcast recycling information. ATTACffiVIENT FOR QUESTION TffitEE Yard Waste - Yard Waste in Mendota Heights is collected on a fee for service basis through the city's licensed rubbish haulers (or through private ]andscape companies). Dakota County provides a convenient location for our residents to dispose of yard waste at the Eagan site. The County's Lakeville compost site is approximately a forty (40) mile round trip from Mendota Heights. The City of Mendota Heights has encouraged the use of back yard composting and mulching (in efforts to reduce yard waste production) in our city newsletter and by ma�ng information on backyard composting available at City Hall for those requesting it. Through December of 1996, Mendota Heights had recycled ---- tons of yard waste at the County facilities. ATTACffiVIENT FOR QUESTION FOUR CommerciaUIndustrial RecXcling - The City of Mendota Heights has provided technical assistance and liaison help to local businesses and institutions that have requested recycling assistance. Dakota County has assumed the lead role in CommerciaUIndustrial recycling, with the local communities providing cooperation. ' The City of Mendota Heights has purchased 1,000 desk top containers for recycling office paper and has notified businesses in the City that these desk top containers aze available free on a first come, first serve basis. Numerous businesses in Mendota Heights have taken advantage of this opportunity and with City/County assistance have begun recycling programs. � � ATTACHMENT FOR QUESTION FIVE : Mendota Heights has shifted much of its emphasis in our efforts on education and promotion from the theme of "how to recycle" to "how to practice waste reduction. " This is evident in : our newsletter articles and our promotional efforts with classroom visits, cable TV broadcasts ' and our other educational outlets. { Waste reduction techniques are practiced intemally at the City facitilities through our , purchasing and disposal policies. . Due to lack of opportunity, Dakota County Environmental Management waived the requirement to attend a Waste Reduction Workshop for 1996. 0 N • • � • • � * � � - _ � Aa.gard Environmental 3291 Terminal Drive P.O. Box 21248 Eagan, NIlV 55121 686-2371 Cert. 2-12-96 Services Tag #'s 566, 567, 568 Action Disposal Systems/BFT 4325 E. 66th St. Inver Grove Heights, MN 55076 455-8634 Cert. 5-1-97 Tag #'s 569, 570, 571, 572, 573, 574, 575 Highland Sanitation 1811 Century Ave. Newport, MN 55055 458-0043 Cert. 1-1-� �1� K.O. Sanitation & Recycling 1811 Century Ave. Newport, MN 55055 459-0120 Cert. 1-1-� �� Knutson Services, Inc. 15120 Chippendale Ave. Rosemount, MN 55068 423-2294 Cert. 9-1-96 Tag #'s 576, 577, 578 Tag #'s 579, 580, 581, 582, 583 Tag #'s 584, 585, 586 Krupenny & Sons Disposal Service Inc. 1330 Galvin West St. Paul, MN 55118 451-9998 Cert. 1-1'�. Tag #'s 587, 588, G\`� Mendota Heights Rubbish ' 20700 Donnelly Ave. � Farmington, MN 55024 437-4488 Cert. 1-1-7 Tag #'s 589, 590, 591, 592, 593, 594, 595 , Eagan Sanitation 2400 Dodd Road � Mendota Heights, MN 55120 . 454-7152 ' Cert. 1-1-97 Tag #'s 596, 597 = Triangle Rubbish � 1881 So. Lexington Mendota Heights, MN 55118 454-1848 1-1-97 } Waste Management - 5avage , 12448 Pennsylvania Ave. S. ' Savage, MN 55378 882-2300 Cert. 5-15-97 n Tag #'s Tag #'s 598, 599, 600, 601, 602, 603, 604, 605, 606, 607, 608 r EXPENDITURES REPORT FOR MENDOTA HEIGHTS RECYCLING ACTIVITIES JANUARY, 1 1996 THROUGH DECENIBER 31, 1996 I. Administrative Costs a. Direct Salaries - Administrative Assistant b. Direct Salaries - City Administrator c. Membership - ARM c. Direct Mileage II. Promotion/Education Costs a. Postage b. Newsletter Total $5,200.15 $1,737.43 $ 20.00 90.00 $7,047.58 $ 412.00 Total $ 412.00 III. Other Pro�ms a. City Hall Office Paper/Recycling. ....... no charge b. Annual Spring Clean Up Publicity Expenses $ 1,753.83 Payments to Haulers $ 1, 603.10 Salary to Engineering Tech $ 423.25 c. Labor - Maintenance Personnel. . . . . . . . . . . no charge d. Staff volunteers - Spring Clean ...........no charge Total F�penditures IV. Program Revenue a. Community Share b. County Share Salaries Mileage Membership Printing Distribution Spring Clean-Up Total Total c. Annual Spring Clean Up - Collections Total Revenues $ 3,780.18 $11,239.76 $ 726.35 $ 6,937.58 $ 90.00 $ 20.00 $ 1,574.98 $ 590.85 $ 1,300.00 $ 10,513.41 $ 757.00 $11,270.41 PAGE 3 � HEIGHTS HIGHLiTES Febraary,1996 � Household Hazardous �Vaste An ardinary househoid substance that is not considered a problem when used correctiy can become hazardous waste if it is not stored or disposed of properly. Please do not dispose of hazardous househald praducts with the trash. Instead, take them ta the Dakota Caunty Househald Hazardous Waste site, located in Eagan, behind the Gopher Resources Corpora- tion at 3385 South Highway 149 (Dodd Boulevard). The facility can be entered from Highway I49. The site is apen on Wednesdays fram 3:00 p.m. #0 8:00 p.m. and from 9:00 a.m. to 2:00 p.m. on Saturdays. It is closed on holidays. Wastes that wiii be accepted at the Househauld Hazardaus Waste site are: � Flaurescent lights and ballasts � Househoid batteries � Aerosol cans w/product � (Jven and drain cleaner � Lighter fluid -� Moth bails `l , j .� �- Concrete cleaner � Woad preservative � 4il based paint � Latex paint (if cannot dry aut) � Roofing tar � Paint stripper � � � Stain - �- Paint thinner � Varnish � � � �- Silver polish ' � Poisons O.�. � Mator oil and filters � Gasaline, fitels � Degreaser � Auta batteries � Insect killer � Weed killer � Phatographic chemicals � Pool chemicals � Tires ($2.00 to $20.00 each depending on size) � Most products labeied as dangerous, flammable, com- bustible, or corrasive. NOTE: This waste site is for hazardous wastes from households only. WASTES FROM BUSINESSES CANNCiT BE ACCBPTED. PIease call the Dakota Caunty Department of Environmental Management at 891-7011 for more inforrnation an business hazardous waste managernent. Questions and Answers About Household Hazarcious Waste Q: WE�y is proper disposal of Household � Hazardous Waste important? A: • To prevent pollution af our environ- ment. • To avoid poisoning our children and pets. • To minimize ihe heaith risks ta our waste haulers. Q: What da I da with ald gasaline and other haZardous wastes in my home? A: • Try ta use it up. `��'� .� ��;�' � Store properly sa you can use it up at �_ . •�� a later date. • Give leftovers away to someane who can use them. • Bring it to the Eagan Household Hazardous Waste Site. Ifyou have any questions about hazardous waste, please call Dakota County Environmental Management at 891-7011. Please da not call the household hazardous waste site. �%Vhat's in �our Trash �an? Post-Recycting Trash , Composition in Minnesota,1994 � ux � � MK1! 5!4 ��.� � - auf+o 11% FoodYMttO� ,� Are you recyciing everything you "can"? 1`he graph above shows what Minnesotans threw away in I994. Much of what once was trash can now be recycled, incuding the larg- est partian af the 1994 waste stream - paper. Do you get too much junk rnail (such as advertisements, credit cazd offers, sweep- stakes, etc.}? Recycle it thraugh your Carb- side Recycling Program! Here's how: Pregaration • Place mail in a paper bag separate from newspapers and magazines and catatogs. • Place catalogs and magazines ta gether in a separate paper bag. • Place newspapers, including inserts, in a separate gaper bag. Acceptable Paper Types Envelopes (Windaws and Labels O.K.} Letters/Stationery Bills and Receipts • Greeting Cards Glossy/Advertising Mail BrochureslPamphlets Office Papers, Computer Paper Past-it Notes Unacceptabie Materials Pail Lined Envelopes Construction Paper Gift Wrap Tissue, Napkins, Paper Towels Plastic Items such as credit cazds, plastic wrap, bubble packing Fraduct Samples such as shampoa pack- ets, coins. As af December l, 2995, affice paper is recyclable! Call yaur hauler for de- tails.Questions? Calt your garbage/recycling hauler or the City of Mendota Heights at 452-1850. Spring Clean-Up Summary Sheet Expenses Publicity First Impression Bulk-Mail Postage Total Publlcity Expenses Non-Publlefty Eagan SaniNatian Aagard Mendota Haights Rubbish Service Midway Electtonics Scrapbusters BFI Tire Recyclers JR's Appliance Disposal Qndividual residents paid for pick-up.) �Staff Tima Total Non-Publlcity Expenses Total Expenses Non-Publlciry Revenues Resident Fees Oakota County Grant Salary for Hollistels paid timo Total Non-Publieity Revenues Balanee Pub�Icity Revenues Dakota County Grant Balance Material Brochuras Quantity Cost DestlnaUon 4900 brochures S 1,16298 distributed city-wide 3 590.85 S 1,753.83 Fumitura, Mattresses, Misc. Junk 7.18 tons S 359.00 Newpart Facility Misc. Junk 2.43 Wns 5 121.50 Newport Facility Demolition Material 1 30.yard dumpster 5 418.00 SKB, Inc 1 20-yard dumpster SKB, Inc Ns, VCRs, Computars 17 portable Ns $ 198.00 recycled 7 wnsole Ns recycled 9 other appliances recycled Scrap Metal, Auta Battarias 8,200 Ibs of inetal 5 300.00 Great Westem �,500 Ibs of battaries A-8aitary City Tires 46 cartires S 206.60 fuel chip 17 car rims recycled 4 semi tires fuel chip 4 semi rims recycled Appliances , 27 appliances S - recycled (3,870 Ibs) Hours Hollistar (Pai� 20 Hours S 220.00 Hoilister (Voluntaer) 8 Hours S - Kullander (Pai� 12.5 Hours $ 423.25 Kullander (Valunteer) 2 Hours S - Shaughnessy (Volunteer) 3 Haurs S - Esser (Volunteer) 7 Hours S - Sanders (Volunteer) 4 Hours $ - Mogan (Volunteer) 8 Houts S - Bauer (Volunteer) 7 Hours S - Mayar (Volunteer) 3 Hours 5 - S 2,246.35 S 4,000.18 Carloads of Junk 200 Cars 5 757.00 CommunityClean•Up S 1,300.00 S 220.00 s z,zn.ao S 30.65 Printing, Postage, Publications 5 2,500.00 S 746.17 � i ' ' � ��; .,.� • �i . ..� . .- , '��'~4,'y � ' � �n 1�„S?✓ ' , � ��4. , � . . :�:=�s:� ."�. �,� : ��}�� - Please Note: Site may close „early if all allocated containers are filled. 0 Saturday, May 18,1996 at the Mendota Plaza Shopping Center Enter and exit from South Plaza Drive _ Acceptable Materials (Charges to be applied per item) CazTires ..........................................$2.00 Furniture .........................................$2.00 Mattresses ............:..........................$2.00 Scrap Metals ...............Volume Based Fee (*All non-metal items must be removed) Televisions/VCR's ..........................$6.00 Miscellaneous Junk ....Volume Based Fee Automotive Batteries ...............No Chazge Red u ce. Reuse. 8:00 a.m. to 2:00 p.m. Take advantage of the City-wide spring clean-up day to clean out the gazage, storage areas, and tidy up home and yard. Limited to cars, pick-up trucks and small trailers. No. contractors or commercial debris will be accepted. Residential only. No Yard Waste or Household Haz- ardous Waste will be accepted. � Proof of Mendota Heights residency will be required. ��;��, fi�iake it second nature! APPLIANCES WILL BE PICKED UP FROM YOUR DRIVEWAY ON THE FOLLOWING DAY: MONDAY, MAY 20, 8:00 A.M. TO 12:00 P.M. MAKE CNECK TO "J.R. APPLIANCE" & PLACE INSIDE APPLIANCE ((( PUT YOUR APPLIANCE(S) OUT THE NIGHT BEFORE ))) THE FOLLOWING APPLIANCES WILL BE ACCEPTED FOR PICKUP: REFRIGERATORS FREEZERS DEHUMIDIFIERS FURNACES MICROWAVES HUMIDIFIERS AIR CONDITIONERS COST: WASHERS DRYERS DISHWASHERS DISPOSALS TRASH COMPACTORS WATER HEATERS STOVES $10.00 FOR FIRST APPLIANCE � $7.00 EACH ADDITIONAL APPLIANCE �15.00 EACH AIR CONDITIONER CALL THE J.R. APPLIANCE RECYCLING OFFICE TO SCHEDULE YOUR PICK-UP! ! 454-9215 � Your Curbside Recycler Now Picks Up Paper! Recycling Bins . Acceptable Paper Types: � Letters/Stationery � Brochures/Pamphlets � Bills and Receipts � � Greeting Cards � Envelopes (Windows and �8 Office papers �S Computer Paper � Post-It Notes Separate Your Junk Mail Into Three Separate Bags: � Place mail in a paper bag. � Place catalogs and magazines together in a separate paper bag. � Place newspapers, including inserts, in a separate paper bag. If you aze new to the city or need your recycling bin'replaced, please call the Recycling Coordinator at 452-1850 or stop by City Hall. • Canvas Shopping Bags Ayailable "Waste Reduction Is My Bag!!!" Canvas shopping bags to promote reduction aze here! Whe� going shopping, whether it be grocery shopping or clothes shopping, this bag can be used to put your purchases in. Use fihis rather than receiving a plastic bag because plastic bags are hard to recycle and plastic is made from petroleum, a nonrenewable resource. Call the Recycling Coordinator at 452-1850 for more information. ' Do not dispose of haTardous products with your trash! -�. Substances such as paints, antifreeze, fumiture polish and cleansers that are not considered a problem when used � correctly can become hazardous waste if not stored or disposed of properly. Household hazardous,waste included -. . materials that are flammable, corrosive, aze toxic to humans and animals and contaminate the environment. . � . HOUSEHOLD HAZARDOUS WASTE COLLECTION SITE Reduee the amount of hazardous waste you create by: ' • Before you buy, visit the Product Exchange at the Household Hazardous Waste t Collection site at Gopher Smelting. Available house- • hold chemical products are free to residents, businesses , and not for profit organiza- t tions. ' • Buy only the amount you need. Use all of it up or give , what is left to someone that - could use it. • Keep product in original con- _ tainer. Store leftovers prop- erly to be used again. Store product where it will not • freeze. . (Gopher Smelting and Refining Company) Household products accepted include: • ' waste paint gasoline wood preservative _ herbicides pesticides flourescent lights nail polish remover poison household batteries photographic chemicals paint stripper varnish, stain lighter fluid silver polish motor oil, oil filter driveway sealer , tires (fee) car batteries 0 *and most products labeled as dangerous, flammable, combustible, poison or corrosive Behind the Gopher Smelting and Refining Company 3385 South Highway 149, Eagan Hours: - Wednesdays, 3:00 p.m: 8:00 p.m Saturdays, 9:00 a.m. - 2:00 p.m. (eYcept holidays) r /'�� h,ss I • Yankee Doodle Rd. � � r n Qo O1 Y o ^ !1 0. •x 1 x m 1 N't' r'ro��at �:�� s ite If you have any questions on accepted items or collection sites, call Dakota County Environmental Management at 891-7011 • ;;�. t� : ; �''c ;.� . -:r.. �; ", . �:.• :;=s ! *�''''tl '� `:;-3,�'�.�e'� �, c �$ , � rr �> ; 3: �^y.^"�''t';' �s�� [�t."� R: w r� �,, [,ti'�y4 t.ty '''� ± te:rr o +fa.!'t 9, �k-��! tif �� :�' oF " 'r+; i,+:�, � .i` �' '�Cy3:b�� 1. �! f'' f/ . "`;� ;. - 'r� ,�`''':� ?�'�`,'�..f`ixr".•3'.�C��;2�'�.3ii':,�`'��t's es _ , ...t � .. 4 ..T:..a �+`1a ; ':,- � � .� �',�, ; �.� �,"�� t �-' �-� � � �, , Y <,�, s . �l?� � �. .�� i , � 1. � {'` �.�� . . , �� „� � � With tociay's solid waste laws, yard waste rnust be managed differently than in the past. The ban on open burning, the ban on disposal of yard waste in Iandfills and at resource recovery facilities, and rising casts aze making reduction rnethods, including mulching and bac%yard composting amactive. These methads, in addition to Dakata County's yard waste composting program, shauld move us toward the goal of eliminating 100 percent of our yard waste from the municipai soIid waste stream. Why Bag your Grass? After all, � lawn maintenance is work, and bagging your lawn ciippings is probably the mast time-cansuming gart of the job. Now, consider NOT bagging your grass. Gone is the hassle o£ stopping every I O minutes to empty the mawer bag, raking, and wrestling with expensive trash bags. Instead of causing you trouble, your clippings remain on the lawn, working their way back into the sail. The fact is, grass clippings can actually help you to maintain a vigorous, more durable Iawn. According to turf experts, grass clippings: � reduce water evaporation fram the tawn; �S reduce lawn weaz by creating a cushioning layer; and � facilitate better growth by keeping the sait coaler and returning nutrients to the soil. T'here is at least one other important reason far leaving yaur ciipp'rrigs an the lawn. During the summer months, grass clippings account for 16 percent af residential solid waste. With waste-management costs rising, and an enviranment to protect, leaving clippings on ihe lawn makes sense. . Lawn Maintenance Tips � Don't Iet your grass grow too long before mowing. Clippings one inch long, ar Iess, faIi through the grass and onto the soil best. � Use a sharp mower blade (a tnuiching mower if you have one}. The sharper the btade, the finer the clippings, and the faster they decompose. . � Avoid over-fertiiizing your lawn. Fertitizer is wasted and excessive grass density wan't allow clipping to reach the sail and decompose. � Remove excessive thatch before leaving your clippings on the Iawn. Althaugh one-half inch of thatch is ideal, a thick layer will keep clippings fram reaching the soil and decompiasing. • � Always rnow your lawn when it's dry so clippings will be able to filter down to the soil without clumping. Remember, the tips in,this brochure are practices all lawn owners shouid follow, whether or nat they leave ciippings on the lawn. With the right atten- tion, your lawn should be able to recycle its clip- pings AND retaut its goad heaIth. For more information on lawn care, how to reduce yard waste, and how ta make and use compost, call the Dakota County InfoLine at 438-INPO (4636) or the Minnesota Extension Service, DakoEa County at �i60:33Q2. � For infortnation on other camposting and recy- cling activities in your area call the Dakota County InfaLine at 438-INFO (4636). From: City of Mendota Heighu I1Ql VicioriaCurve Mendota Heights, Mn. SS I I8 Shopping Hints Here are some ways you can help t' environment when yau shop: Choose Products with Minimum Packaging }E Buy in bulk � �f Buy cancentrates and re�iIs ' � -3E Avoid �sing bags far just a few i#ems Buy Durable, Long-Lasting Products: Avoid Dispasables - }f Cloth or string shapping bags iE Cloth napkins if Silverware if Cloth diapers }f Muitipie-use razars and iighters 3E Rechargeable batteries . Encourage Recyciing iE Buy packaging that is recycled 'vn youi community }E Buy products in recycled packaging Save Energy iF Buy compact flourescent light bulbs }f Buy a"iow flow" shower head � , . .,.. _.,..k....., �z� -,L;,�r�.Y�,. :�. . . �� 1'!',�de','.a,' � .•.rt*.i �,r.• �-='� �, ?��y,^�,.',�,,^ :. - . . . _ _ .,;,,,:. - .. ;,.;:- . .'. ' � Spring` :;�v:,=��" . : .. i� . :,: _ _ "�i- - . � _C1ean=U�4:.D.a �';=�� :-': _. . : p.�; _ .YY��;�.,.:: � _ , �: ; ..:. a>, � �: ;.., :•;� . : _-r,�;;':� �. . � � _S��urday;�lVlay�18: �=�`-�� , - . : �� . =MendotaPiaza � - �� , . . • _ . . sa .= • - Shopping Center �::� -. 4; ;.:. Look inside this�mailer for::� . ..-. .� :.. -. -:�: , .. . . . .. _: �� _�µ,Y. , . ". _details. � � �°;�-;' � . . . ..c.. .. Bulk Rate U.S. Postage PAID Permit No. 61b6 St. Paul, Mn. 55118 CARRIER ROUTE PRESORT POSTAL PATRON MENDOTA HEIGHTS, MN 55118 PAGE 2 HEIGHTS HIGHLITES June,199b � T)ual Track Bill May Prohibit � �Third �Parallel-Runway! - � . . : . - : .;xs�.�- . . t . During the most recent legisiative session, the Legistat�ue acted on a bill far the Minneapoiis - St. Paul Intemational Auport (MSP) that determined the airport would not move to Dakota County, that it would be expanded in its current locatian, T"he Mendata I�eights City Council and Airpart Relatians Commission closely manitored this lagislatian wlule taking the posirion that the Duai Track Study should have been completed, as scheduled, in 1997 in order that aIl pertinent facts cou3d be analyzed and that the En�vironmeritai Impact Statement caez2d be completed pioperly. Of imgortance ta Mendota Heights, language was included in the bill to grohibit a third parailel runway, which would have been aimed at Mendaia Heights. ,. ;� �� Key provisions ofthe bill include: , , • ' ` , .. :;A'�' ;� . 'i�- The Ivletrapalitan Airgorts Commission {MAC) is prohibitecl from building or ac- �- quiring 2and for,a major new ai.�port ta replace MSP. Long"range planning to make -• " recommendations to the Legislature on the need for a new.a�rpoit is permitted. � '�- Requires,MAC #a prohibit the use of �on-Stage III aircraft at MSP afier December �: . • 31,1999: .. . . .. -_ - ' . F •�.; t F.:�,;.: ;R.,, . .'�� - ° •;• . -•�';-: ,,,, •,��. •4.y...` �3- _ Ret�uires MAC to develap a gIan ta direct generat aviatian traific to reliever airports. a. . .._ 3., . .,.?... ;::m�.a�.� .;;.; '�- Protu'bits MAC from building a replacsment passenger terminal on the west side of , � ..x.�., ,, :�: ,. � � the pre`s, ent aiiport without legislative approval: ��;�;:� � "., ` `=��__ �'�� . '#- Requires MAC ta enter�into �a contract with affected 'cities °provi,ding that the MAC � � will not build a thixd parallel runway. (Mendota Heights :is"considered an. affected city.}.^,, "'- `. .` .. . . -. ' �';:,.,.�,-�'��,.. :: ►3� Requires a report on the environmenta� effects of e�anduig the au�port to accommo- . �,...,u, �.�.. date 644,400 to 750,000 aperations ger year. .::' :~-.�, ,x.�'y:�.n;.=•-:.�;j: _ �: : 'i�- Requires MAC,to report annually on the operations; yegdipinent, �lelay times and � vaacemerits that affect aviatian: . � ,r',,, �':5: :,: •technological ad ..,, . -<:��=Y;; ;,,�„Y:�';��,�;x,; ". ' :� , �_�,. ,.�t:f� ., , _ . . .;_:.._, �.�,,,, ,,�;� �- '�Reqiiires"IVtAC to spend no`Iess than��185 miltion�form 199b to 2002 for noise miti- v,.; .. . • •• . . . �• ;:.:. : r:� . ' ' `'; garion,arid property acquisition: =• � . - � :-: :`°y�� , �, ' -�'.'*`: . = .. b; :h:�;:��, !�- ` Reqtiiies IVIAC, to develop a noise mit'sgation plan as a iesult of the new NarthlSouth r � r'unway'construction."'°;`" .. �' � � . . . • � ; ;, .�,_ � ',,�. : H. � '3'- � Estaiilislies aii urbari ievitalization and stabiiization �ons arid authorizes cities ta es- • .a- ' ,r:r-.�,. ��:':,i; . ' ' �tablish housing repIaceinent districts. , . . , °:Y�::,:* .... . _ . , ♦. M �.� K4 �.: $„^Ta: 11�I�P l�Zitigation Committee As part of the Airpart Bill of 1996, the Metrapaiitan Airports Commission was in- strvcted to develop a Noise Mitigation Plan for the Minneapolis-St. Paul Xntemational Airport, inclnding sound insulation and noise mitigation efforts. To address this leg- isiative directive, the Metrapolitan Airgarts Cornmission has formed the MSP Mitiga- tion Committee to develop this plan prior to Septamber I5, I996. Mr. Steve Cramer, MAC Cammissioner and farmer Minneapalis Cauncil Member, will chair this MSP Mitigation Comnnittee and each of the neighboring communities will have their Mayor an this committee. Mayor Charles E. Mertensotto attended the �pening, intraductary meeting of the MSP �Iitigatian Committee on May I6, 1996 and will be attending all meetings of this com- mittee on behalfofMendota Heights. Mayor Mertensotto will be supported by the City Council, the Airpart Rela#ians Cammission and city staff thraughout this process ta ad- dress increased Ievels af saund insutation, noise mitigation efforts and operational changes at an expanded MSP. Your thoughts on the mitigatian af air noise in Mendota Heights are welcome, The Airports Relations Cammission mests the second Wednesday of each month at 7:00 p.m. in the City Hall Large Conference Raom, or you may contact City HalI at 452- 1850. Heights Highlites is �a government news- letter disEributed.to;residents to inform t6em an events and activities that affect Msndota Heigl�ts. All aiticles, layont and production are done by city staff. If you know any residents who are not receiving the Heights Highlites, please in- vite them to contact City Hail, 452-1850, ta be placed on the newsletter mailing list. � Spring Clean Up a "Smashing" Success On May 18, the city held its Second An- nual Spring Ciean Up Day behind Mendota Plaza. Trucks and dumpsters from various local garbage haulers accepted everything fram tires to sheet rock #o TVs to broken bicycles. City staff estimate that over 200 car and truck loads of junk were brought by our residents ta Mendota Plaza. The furniture truck alone crushed over 5,000 pounds of broken or worn-oat furniture! A ane-gerson camera crew frorn NDCa Cable filmed much of the event. With a clear sky and a high temperature in the $Os, the weather could not have been better for this event. Also, as an integral part of our Annuai Spring Clean T JR's Appliances picked up "curbside" many ald appliances from our residents an the marning af May 20. The city would like to thank the following geapie and arganizations for making our Second Annual Spring Clean Up a huge success. Paster Enterprises, owner and operator of Mendota Plaza Subway a# Mendota Ptaza The Southwest Review NDC4 Cable First Impression Eagan Sanitatian Aagard Mendota Heights Rubbish Service Midway Biectronics Scrapbusters BFI Tire Recyclers JR's Appiiance DisposaI Dakota County Environmental Management City staff (especially our sun-burned volunteers! ) Thanks atso gaes to aur Mayor wha sgent several hours on Saturday helping residenu put their junk in the appropriate dumpster' Most of all, thanks to the city's residerlY; whose enthusiastic respanse to this event has atready estabiished the Annual Spring Ciean Up as a City tradition! PAGE 4 HEIGHTS HIGHLTTES June,1996 Why Compost? Compasting is microbial process that converts plant materials, such as Ieaves and grass clippings, to a usable sail amendment or mulch. Witfi the ban on outdoor burning and with laws which prahibit #he dispasat af leaves and grass clippings in landfills and resource recovery facilities, cn�posting has becorne an attractive alternative for managing yard waste and recyciing natural materials. Anather altemative is not bagging your grass clippings. These waste-reduction rnethods, aIorig with the composting programs in Dakota County, should move us towards the goal of eliminating i 04 percent of our yard wastes from the waste system. Homeawners may find it convenient and ecanomical to compost grass clippings, leaves and other organic materials in their own bac%yards. Doing so will provide an inexpensive and readily available product that can be used beneficially in the home, yazd and garden. Finished compast can be applied as a mulch to the soil surface. It helps to modify soil temperature and moisture, control weeds and reduce soil erosion. Campost aiso can be mixed into the soil as an amendment. This practice improves that physical properties afrnost garden sails and suppties same of tt�e nutrients needed for plant growth. What can be composted? The dorninant organic wastes in most backyard comgost piles are leaves and grass clip- pings.Kitchen was#es such as vegetable scraps, coffee grounds and egg shells also may be added. 'Ihe following should NOT go into a compost pile: meat scraps, bones, grease, whole eggs and dairy products. What else is needed? A cornposting cantainer ar structure will save space, hasten decomposition and keep ;�our yard looking neat. There are many options that can easiiy be taiiared to individual needs. Examples include barrels and bins enclosed with fencing or wood. Gaod management will result in rapid and tharough decampasition. Shredding bullcy materials, supplying adequate moisture and aeration, and adding nitrogen aze all practices that will improve the efficiency of the cornposting process. Summertime Tips Now that the weather is warmer, many of us are glanning summer projects, working on home and yard maintenance, and, hapefully, getting aut ta enjoy the city's many garks and trails. Here aze a few seasonal suggestions. • If you plan to landscape your yard, do not plant bushes ar place landscape material within boulevard areas. � Call or stap in at City Hall before beginning a home impravement project. Building perrnits are required for rnany projects, including decks, porches, swimming paoIs and fences. Handout materials are available at City Hall which describe the requirements for projects such as these. If you have any ques#ions about home building projects, please feel free to call Paul Berg or Dick Gill, the city's Cade Enfarcement O�cers. • The City Code Enfarcemen# staff is actively enfarcing ordinances regulating weeds. Noxious weeds, grasses, and weeds exceeding I2 irtches in height must be cut unIess an exemption has been issued by the city. Between May 15 and September 15, the inspector wiil send notices ta peopte whose praperties don't comply wiEh the ordi- nances. Violators will be given a reasanable time to correct the problem. If notices are ignared, the city will contract #a have the praperty mowed and then bill the property owner. + The city's trails were built far mixed use, to be enjoyed be everyone choosing to use them. When you ride your bike on the trails, please be cautiaus and considerate, keeping your speed to a reasonabie level. Waikers, please be alert for bicycles that may be rounding a hend _ or coming over a hiil. � • If you walk your dog on city irails or other public property, cany along a praper receptacle for removing your pet's waste. Signs are posted in the city's parks to remind us of this obligation. � � �� `��► �. ��.-� , ^ � "-�r�►� o ,��ii�,, �' r -.,...r�. �UIl1�}OSt �itGS There are three campostlyard waste sites within a short dciving distance of Mendota Heights. Two sites are located on 117th Street in Inver Grove Heights. The ciosest site is located in Eagan. Here is a surnmary af information about the Eagan site. The SMC Compost Services site is lacated in Eagan, on Yankee Doodle Road one-half mile west of Highway 149. The facitity is open Monday through Saturday, from 9:00 a.m. to 6:34 p.m. and an Sunday from I:00 p.m. to 6:30 p.m. Leaves and grass are accepted, however the material must be un-bagged at the facil- ity. The charge is $0.50 per bag or $3.75 per cubic yard. Sad is aIso accepted, at a charge of $5.00 per cubic yard. Brush, logs and stumps are also acce at the SMC site. The facility charges ranging from $3.75 per cubic yard for b one inch ar less in diameter to $15 per cubic yard for stumps. Landscape mulch, wood chips and com- post materials are avai2abie far sate at the SMC facility. Far more inforntation, caIl tlte Dakota Caunty Environmental Management Department at 891-7020 CITYDII2ECTURY "�~`tii":;"`"�� -� • �'�� .�•: CaunciI Members: 's �;`.,;�y*'. `�� , ':.; : �,_; '" '�: -: . y' `n.`��s�aY^,�'4X Charles Mertensatto, Mayor,;�;�`4543394 3ohn Huber " - r"�;;�450=0'i29. �..,,„ • � Christine Koch `` ��"�`�451=9508� . i't' � b Sandra Krebsbach • „^-4545696 Jill Smith . . _ `' r;�.688�7444 Staff Members: '� �';�`: ;�.,. `.` - Kevin Batchelder, . � "��:�'�-��"`. ,�:;";`.. �Y_ r City Administrator � _�=�'wy:,452-,1$50 Kathleen Swanson, City Clerk,' 452�1850 James Danielson, • _ _ : ��452-� 85� Puislic Works Director �`=y��;� :` ,�. •F.=�- Dennis Delmon#, Police Chief: 452-13. John Mac'zko, Fire Chief �� 45432b6 Code Enforcement Officers:„;,M�`�;��_ ``• Paul Berg & Dick Gill �".t ";°' 452�185Q � i} i c CITY OF MENDOTA HEIGHTS . MEMO February 10, 1997 � , TO: Mayor, City Council, and City A�ru t ato� FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Resolution of Tri-City Cooperation on the MNRRA Grant Discussion The City of Mendota Heights has applied for a grant to examine our Critical Area as part of our Comprehensive Planning process. This grant is offered by the Mississippi National River and Recreation Area and is being administered by the Metropolitan Council. The City has applied for $15,000 in funding over the next two years and has committed to making an equal matching contribution to the grant, which will take the form of either a - "cash" contribution or an "in-kind" contribution of Stafftime, or some combination � thereof. The Council directed Staffto draft a Resolution to be adopted by the City Councils of Mendota Heights, Lilydale and Mendota to document our commitment to work together on Critical Area issues. ` The Metropolitan Council will make the funding awards in March of 1997. Staff is _ confident that all three Cities will receive amounts equally or closely approximate to those . originally requested. Please see the attached Resolution documenting the intent of our three Cities to work together. Council Action Required If the Council wishes document our intent to work together, the Council should adopt the attached RESOLUTION NO. 97- : A RESOLUTION OF INTENT TOWARD 70INT � COOPERATION AMONG MENDOTA HEIGHTS, MENDOTA, AND LILYDALE ON . MNRRA ISSUES, making any changes the Council deems necessary. � CITY OF MENDOTA HEIGHTS DAKOTA COUNTY.-1VIINNESOTA RESOLUTION NO. 97- A RESOLUTION OF INTENT TOWARD JOINT COOPERATION AMONG MENDOTA HEIGHTS, MENDOTA, AND LILYDALE ON MNRRA ISSUES WHEREAS the City Councils of the Cities of Mendota Heights, Mendota, and Lilydale have submitted applications for MNRRA Plan Funding Assistance to the Metropolitan Council in varying amounts; and WHEREAS all three aforementioned Cities will provide at least a 50% match for their project costs and will use the MNRRA funding assistance to review and assess existing plans and ordinances in order to deternune how to update such plans and ordinances for compliance with state law and/or voluntary conformance with the MNRRA Comprehensive Management Plan; and WHEREAS representatives of Mendota, Lilydale, the Metropolitan Council, the Minnesota DNR and the National Park Service met on Monday, 7anuary 13, 1997 and the three Cities agreed to use a portion of each City's MNRRA grant to work together on Critical Area issues; and WHEREAS MNRRA issues that all three Cities intend to work on jointly include but are not limited to increasing recreational access and use of the river for all three cities, improvements to the trail system, ongoing cooperation on drainage issues, watershed protection, tree preservation, the rehabilitation and adaptive reuse of historic structures within the City of Mendota, consideration of a tri-city festival or activities that center on or take place at the river, reduction of the use of fertilizer and road salt, and improvement of river water quality, BE IT HEREBY RESOLVED that the three Cities of Mendota Heights, Mendota, and Lilydale declare our intention to cooperate with each other on a variety of issues related to the Critical Area to be documented in a Tri-City Report, in hopes that our cooperation on these issues will also foster good communication and cooperation on issues not directly related to the Critical Area. � • <_, •. . � Adopted by the City Councils of the three Cities of Mendota Heights, Mendota, and = Lilydale on the following respective dates: � � � MENDOTA HEIGHTS r SIGN: ATTEST: - Its Mayor Date Its City Clerk ; ' 11'IENDOTA � SIGN: ATTEST: - Its Mayor Date Its City Clerk ' LILYDALE SIGN: ATTEST: � Its Mayor Date Its City Clerk � f ` CITY OF MENDOTA HEIGHT5 DAKQTA COIfNTY, MI11fNES4TA RESOLUTION NO. 97- A RESOLUTI4N OF INTENT TOWARD JOINT COQPERATI4N BE1'WEEN MENDOTA HEIGHTS AND► LILYDALE ON MNRTtA ISSUES � WHEREAS the City Councils o£the Cities ofMendota Heights and Lilydale have submitted � applications for MNRRA Plan Funding Assistance to the Metropolitan Council; and , WHEREAS both Cities will provide at least a 50% rna.tch for their project ccasts and will use tbe - M]NRRA funding assistance to review and assess e�sting plans and ordinances in order ta � deterinine how to update such plans and ordinances far compliance with state law and/or voluntary confarmance with #he IirIltilltRA Comprehensive RrIauagement Plan; and �VHEREAS representa�ives of Mendata Heights, Litydaie, the Metropolitan Council, the . Minnesota. DNR and the National Park Service met on Monday, January 13, 1997 and the two -. Cities agreed ta use a portian af each City's MNfF�t1�. grant ta work together on Critical Area issues; arnd F : WHEREAS MNRRA issues that the two Cities intend to work an jointly include but are not limited ta increasing recreational access and use of tits river for both cities, impravements ta the . trail system, ongoing cooperation on drainage issues, watershed protection, tree preservation, consideration of a tri-city festival or activities that center on or #ake place at the river, re,ductian af the use af fertilizer and roaci salt, and improvement af river water quality, BE IT HEREBY RESOLVED that the Cities of Mendota Heights and Lilydale declaze our ' intention ta cooperate with each other on a variety of issues related to #he Critical Area to be dacumented in a Bilateral Report, in hopes that our cooperation on these issues will also faster ' gaod communication a.nd caaperation on issues not directly related to the Critical Area. � Adopted by the City Councils of the Cities of Mendata Heigh#s and Lilydale on the following . respective dates: MEND4TA HEIGHTS SIGN: ATTEST: : Its Mayor Date Its City Clerk : LILYDALE � SIGN: AZTEST: Its Mayor Date Its City Clerk / \ � CITY OF MENDOTA HIIGHTS �� • February 13, 1997 , TO: Ma or, Ci Council and City Admii "siratoT . Y tY ��. � FROM: James E. Danielson, Public Works Dir or SUBJECT: Stop Sign Request DISCUSSION• Staff recently received a request from the new homeowner at 577 High Ridge Circle to install a stop sign on High Ridge Circle at Warrior Drive (memo attached). A review of the request by the Police Department revealed that vehicles should be stopping at "T" intersections. Chief Delmont supports formalizing the stop with a stop sign. Warrior Drive is already a through street by Ordinance (see attached). In order to add High Ridge Circle and Sibley Court as Stop Streets the City simply needs to amend Ordinance 1113. RECOMMENDATION• The Police Department and Engineering Department recommend making Warrior Drive a through street for its entire length by installing stop signs at High Ridge Circle and Sibley Court. ACTION REQUIRED: � If Council desires to unplement the recommendation they should pass a motion adopting Ordinance No. 312. Staff will then publish the Ordi.nance and install the signs. :, f CITY OF MENDOTA HIIGHTS MEMO January 16, 1997 TO: James E. Danielson, Public Works Director FROM: Guy Kullander, Engineeri.ng Technician �� ., SUBJECT: Stop Sign Request A resident at 577 High Ridge Circle called and requested a stop sign to be installed on High Ridge Circle at Warrior Drive. Dangerous intersection due to: 1. Students from Sibley 2. Continuation of curve and incline of Warrior Drive 3. Steep slope on west side of Wazrior Drive blocks sight line of drivers on High Ridge Circle as driver approaches Warrior Drive. 1 . i �� u'� �� 4 � -�� .� - � .�l ��;i Ci�'� • ' �- . � � � �1�, � ,� ```' .�- ' ✓ ;l. �L. �" l „ � ,� ;:� r � - �"� � `� ��-� _ . �� ' �"G .�- ; � � � � �- L, �v ^ �� G ` � ! � r�� . �, � � ��. � . _ , ,� c ;, � . (��" � ' 1 �� j ^ . At�' �,.. , ,-�'z,�;�; � � y•�- � ��✓' � ,y�° �j ,��v✓'� ��,,�1 . � G --�� l'Y f + �%� � ' 1 �' ��✓"� C✓t � ,� � � - r � .�; Cr- � : 1•1 � ,i1 ! , �� x �� i�l,G��`�,t. � ;1 �r � � .�,�L ►___, jt, ., i a �;ICC. Ct/�'Lz.tC�1%�.. �� i� �at5� ORDINANCE NO. 1113 AN ORDINANCE ESTABLISNING STOP AND YIELD INTERSECTIONS WITHIN THE CITY OF MENDOTA HEIGHTS SECTION l. THROUGH STREETS AND STOP INTERSECTIONS The fol7.owa.ng streets and intersectians shalJ. be throiigh streets and stap intersecti.ons, anci when stap signs are pasted at such interse�tions, traffic approaching such signs shall stop as required by Iaw. > THROUGH SZ'REETS - Bachelor Avenue Clement S�reet - �ylvandale Road � Highway 110 Fron�age Highway 11.0 Frontage Highway 1:L0 Fr.ontage Highway 31.0 Fr_ontage = Hilltop Raad � Hil.ltop Road . Huber Drive Huber Dri.ve Huber Drive Map1e Fark Drive Marie Avenue Marie Avenue - Marie Avenue : Marie Avenue Marie Avenue Marie Avenue . Marie Avenue � Marie Avenue � Marie Avenue Marie Avenue Marie Avenue ' Marie Avenue _ Mendota Heights Road Mendota Heigh�.s Road Mendota Hea.gh�s Raad - Mendota Hei.ghts Road Pac{el Road (South Bound} Sy�.vandale Rr�ad Sylvandale Road Va3.� ey Curve Warri�r Dr_ive � ST4P STREE'.�S Lansford Lane Emerson Avenue - East Bound Knob Road South Freeway Road South Lane Warrior Drive . Hilltop Court Wachtler Avenue Ap�che Court Cheyenne Lane Decarah Lane Sylvandale Road Callahan Place-East Intersecti.oi Callahan Place-Wes�. Intersectior Eagle Ridge Road �Z�ilac L�ne t�verloak Lane Ridc�ewaod Driv� Rolling Green Curve Summit Lane - North Bound Sumznit Lane - 5auth Bound Sutton Lane Trail Road WaehtlPr Avenue Lake Drive Medallion Drive Nor.thland Drive Transport Drive Pagel Road - North Bound Keokuk Lane �vy Falls Avenixe WoadridgP Drive Wachtler Av�nue Sib].ey High Sehool Driveway CITY OF MENDOTA HIIGHTS DAKOTA COUNTY, MINNF.SOTA ORDINANCE NO. 312 AN ORDINANCE AMENDING ORDINANCE NO. 1113 The City Council of the City of Mendota Heights, Minnesota, ordains as follows: SECTION 1. Ordinance NO. 1113, known and referred to as "An Ordi.nance Establishing Stop and Yield Intersections Within the City of Mendota Heights" is hereby amended in the following respects: The following streets are hereby added to 5ection 1 of said Ordinance, "THItOUGH STREETS AND STOP INTERSECTIONS." Through Streets 5top Streets Warrior Drive High Ridge Circle Warrior Drive Sibley Court SECTION 2. This Ordinance shall be in full force and effect from and after its publication according to the law. Adopted and ordained into an Ordinance this 18th day of February, 1997. CITY OF MENDOTA HIIGHTS Chuck E. Mertensotto, Mayor ATTFST: Kathleen M. Swanson City Clerk r CITY OF MENDOTA HEIGHTS MEMO February 14, 1996 TO: Mayor, City Council, and City Admi stra FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Monthly Meeting Waiver for the Parks and Recreation Commission Discussion At the 7oint Workshop with the City Council on January 14, 1997, the Parks and Recreation Commission expressed the desire to be able to waive an occasional meeting when there is not sufficient business to justify convening. The Council replied that anytime the Commission felt that there were not suf�cient items on the agenda to justify a meeting, they could request through the Administrative Assistant that the Council grant them a waiver from having to meet, and that the Council in most cases would be happy to comply. At the February 11, 1997 meeting of the Parks and Recreation Commission, Staff � presented the attached proposed amendment to Ordinance No. 109, adding the sentence ` "The Commission may waive a meeting with prior consent of the City Council based upon a request from the Chairman and the City Staff.", in case the Commission and the Council . wished to formally acknowledge the above arrangement. Commissioner Kleinglass moved to recommend that the City Council amend Ordinance . 109 as proposed by Staffto allow the Parks and Recreation Commission to waive a , meeting if they so desired. Commissioner Norton seconded the motion. The motion , passed 7-0. � Action Required If the Council wishes to follow the Parks and Recreation Commission's recommendation, it should adopt the attached Ordinance No. _ making any changes the Council deems necessary. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NUMBER AN ORDINANCE AMENDING ORDINANCE NO. 109 The City Council of the City of Mendota Heights does hereby ordain as follows: SECTION 1 Section 4 of Ordinance No. 109 known and referred to as "AN ORDINANCE ESTABLISHING TI� PARKS AND RECREATION COMIVIISSION." is hereby amended in the following respects: SECTION 4. MEETINGS The Commission shall hold at least one meeting each month at a time regularly established and approved by the Village Council and shall hold such special meetings as may be necessary for the conduct of its business. The Commission mav waive a meetin�with .�,� • prior consent of the Citv Council based upon a request from the Chairman and the Citv 5��'L �✓�' � Staff. The Commission shall adopt rules for the transaction of business and shall keep a � �� record of its resolutions, transactions and findings, which record shall be maintained as a public record. The Commission shall submit to the Village Council a true and correct copy of all of its minutes, recommendations and other reports. SECTION 2 This Ordinance shall be in full force and effect from after its publication according to law. Enacted and ordained into an Ordinance this 18th day of February, 1997. ATTEST: By Kathleen M. Swanson, City Clerk CITY COUNCII, CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor CITY OF MENDOTA HEIGHTS MEMO February 12, 1997 ` TO: Mayor, City Council, City Administrator FROM: Kathleen M. Swanson�µS City Clerk SUBJECT: Copier Acquisition INFORMATION Our existing Canon copier has been under repair on a regular basis for quite some time and is no longer dependable for high volume of copying that agenda preparation demands. Information on the status of copier acquisition has been included in the past several City Council agenda packets. DISCUSSION A request for quotations, broad enough to allow quotes from the vendors of all of the mid-range copiers currently on the market, was submitted to ten firms. - The priority feature for staff is increased machine speed. Our existing copier is rated for 50 copies per minute, but the speed decreases significantly when more than one set of a document is produced and when duplexing is required. For this reason, we requested bids for machines having a minimum rating of 65 copies per minute and encouraged vendors to submit quotes for machines rated between 65 and 75 copies per minute. Standard features on copiers vary widely, as do optional features, so the request for quotes listed only those features which we consider to be mandatory. In response to our request, eight bidders submitted quotes on fourteen machines. Twelve of those units met our minimum specifications. Eleven of the bids were under $20,000. Several vendors gave us quotes for the same machines. All of the bids were analyzed on the basis of standard features, unit cost, cost of options, and annual maintenance contract cost. The vendors were also required to specify the inflation rate for annual maintenance over a five year term. This is a very important factor in determining the best value for the city. Following this evaluation, we asked three of the vendors to supply us with copiers to test, a 65 copy per minute Mita, a 70 copy per minute Ricoh, and a 75 copy per minute Toshiba. The � quotes for these machines, which differ considerably in copy speed were $14,298 for the Toshiba (American Photocopy), $15,441 for the Mita (Copy Sales, Inc.), and $17,121.10 for the Ricoh (Metro Sales). The Ricoh and Mita quotes include an optional multi-position stapler/punch /sorter unit. This option is not available on the Toshiba, however the Toshiba quote includes an optional single position stapler/sorter. Each of the units was tested for at least three days by our office staff. The Mita DC-6590 was the unanimous favorite. It out-performed both of the other machines on ease of use and duplexing speed, gave excellent quality copies and did not jam during its test. Copy Sales is a well-established local firm. Their average response for repair service is 1.9 hours, and their maintenance contract quote of $240 per month is competitive. In addition, Copy Sales will provide us with a 4 million copy/six year guarantee that it will replace our machine free of charge at any time it fails to work to the manufacturer's specifications. One option offered by Mita which would be very beneficial to us is a stacking finisher as an addition to the 20 bin sorter, which would allow us to copy up to 1,000 pages. (A standard 20 bin sorter allows a maximum of twenty 20-page sets of a document.) The cost for this option is $806. RECOMMENDATION As mentioned earlier, the Mita DC-6590 is the unanimous recommendation of those who have tested the copiers. In addition, the Copy Sales representatives have been extremely good to deal with and their quote is very competitive for the features and options the Mita offers. For these reasons, I recommend that Council authorize the issuance of a purchase order to Copy Sales for a Mita DC-6590 copier, with the optiona120 bin stapler/punch/sorter and stacking finisher. An allocation of $20,000 was accrued to the 1995 budget for purchase of a copier. ACTION REOUIRED If Council concurs in the recommendation, it should authorize the issuance of a purchase order to Copy Sales, Inc., in the amount of $16,247.00 plus tax. "' ' ' . ' . , .. .. � . •' . � , � � . 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Gas PiFiag Contraetor License McQuillan Bros. Plumbing & Heating Co. HVAC Contractor License Home Energy Center McQuillan Bros. Plumbing & Heating Co. Nimis Newman Mechanical, Inc. General Contraetor Licease Robert A. Carr & Associates, Inc. Century Fence Company Design 1 of Edina, Ltd Industrial Door Company, Inc. J.N. Johnson Sales & Service, Inc. Langer Construction Company New Age Designs Ryan Companies US, Inc. Siga Coatractor License Crosstown Sign Rubbish Hauler License Highland Sanitation & Recycling Inc. ; � ; � TO: FROM: SUBJECT: CITY OF MENDOTA HIIGHTS February 12, 1997 , Mayor, City Council and City Ad '�s��or 7ames E. Danielson, Public Works Dir School District #197's Middle School Safety Improvement Requests DISCUSSION: School District #197 has submitted the attached letter requesting the City to consider three traffic safety related improvements for the Friendly Hills Middle School. 1. SPEED REDUCTION ON MENDOTA HEIGHTS ROAD The School District requests in their letter that reduced speed school zones be established along Mendota Heights Road. Jurisdiction for speed limits within the State is with the State. I anticipate the request will be gianted, however the City daes need to make a formal request to the State that a school speed zone be established. Once approval is granted the City can erect the appropriate signs. 2. WALKING TRAILS ON MENDOTA HEIGHTS ROAD The School District requests in their letter that sidewalks be constructed on the north side, and for the total length, of Mendota. Heights Road. Assuming this would be an 8' wide bituminous path to match the south side, a quick estimate of the costs is $100,000. Mendota Heights Road is an MSA route and these costs would be eligible for MSA funding. Remembering the difFiculties the City encountered with irate neighhors in constructing the first segment of this trail from TH 149 to Westview Terrace, I would recommend that an information meeting be conducted with all the affected neighbors. At this meeti.ng the neighbors could be given a chance to provide input before the City proceeds with this option. The trail is also within 100 feet of a wetlands and the City would need to process a wetlands permit. This could possibly he the forum for notifying the affected neighbors. 3. ADDED CROSSWALKS The School District requests that the City add ten new crosswallcs (map attached). The costs for these crosswalks would also be eligible for MSA funding. Crosswalks entail installing dropped curb sections, painting crosswalk markings and installing signs. Pai.nting these ten new crosswalks and installing the appropriate crosswalk signage would cost about $2,000. The dropped curb sections would cost about $800 each and I have included those costs in the new trail construction estimate. If the new trail is not done, these costs would need to be added to this project. ACTION REOUIRED: Review the Schaol District's requests with Lois Rockney and Kathryn Bode and determine a course of action. .S a - e,- . , . . G�°�,,N�tN ��p�" . INDEPENDENT SCHOOL DISTRICT 197 � ; . , . _ . , , . ' A' THE BEST PLACE TO LEARN . � . �tio �w^ � � - . • LOIS ROCKNEY _ 's�yoo� p�s-ca�� • Assistant Superintendent " . _ ,, _ i , ' • Business Services . • . , (612) 681-2384 _ • - , � . `, ' � . January 15, 1997 _ , . � 3 . . . Kevin Batchelder _ _ � , . City of Mendota I-Ieights , � � � ,- 1101 V ictoria Curve - J ^ � - , . � - � Mendota Heights, MN 55118 , ~ , � , � Dear Mr. Batchelder: � � � ' � ' - � • . _ � � The School District is proceeding on the construction of the Friendly Hills Middle School.-The project is going , _ � well and we would like to thank the City for their cooperation in this effort. `As we have moved forward on the � . � project, many question have come to us from parents around issues over which the City would have the decision - ' making authority. I felt that it was important that I put these issues in writing and bring them to your attention. � ,, . � , . � First, the pazents have expressed a concern that the current speed limit is 40 miles per hour and there are several ' curves in the road that block visibility. The School District is in agreement with this assessment and would like to ' _ �- establish a school speed limit zone on Mendota Heights Road and Huber Drive bordering the Friendly Hills School � site. A reduced speed would help to protect students, buses and cars approaching and leaying the school. `� . - ' r �: - - t ? � �i • Second, the parents have expressed a concern that sidewalks do not extend all the way along Mendota Heights - Road on both the north and the south side of the road. For some students this will mean that they inay have to cross � . the road two or three times to follow a walking path to get to school . T'he parents would like the walking paths to � ' . be continued on both side of Mendota heights Road from Dodd Road to Delaware Avenue. The District is in agreement with this request. All of the students in this area will be walking to the school and need a safe path to . get to the sidewalks that will be provided on the site. There is also a concern from parents that these paths be plowed in the winter to allow students safe conduct to school. ' Thirdly, the District and the parents have expressed an interest in locating several crosswalks on Mendota Heights � Road and Huber Drive to permit students the opportunity to safely cross the road to access the school. I have attached a map indicating where we see the need to place crosswalks to allow safe crossing of students. Please let me know what process you would like the School District to follow to bring these issues forward to the City Council. Thank you very much for your assistance in this matter. � Sincerely, _. . . \ '/�D�-'-' � • `�/-�C�C-ILE.L: Lois M. Rockney � Assistant Superintendent Business Services . . i , cc: Dr. Robert J. Monson, Superintendent - Kathryn Bode, Director of Middle Grades Education DISTRICT �FFICES • 1HJ% DELANARE AVENUE • NIEVDOTA �'�EIGHTS, MINNESOTA • �J51].$ � (612) 681-`L300 FAX (612) 681-9102 ' TDD (612) 452-1537 SERCIVC WF,ST ST. PAUL, NIEYDOTA HEIGIiTS, EAGAN, �•Ie�uc�T:�. Si,�r•�su LAI:E, LILYDAI,E, A\b I\l'ER GROVF. HF.IGHTS CITY OF MENDOTA HIIGHTS � �t • February 12, 1997 TO: Mayor, City Council and City Administrator FROM: James E. Danielson, Public Works Direc SUBJECT: Dakota Bank Building Permit DISCU5SION: The Dakota Bank building's design concept was approved by City Council at the March 19, 1996 City Council meeti.ng the same time SuperAmerica.'s building design was approved (see attacherl Developer's Agreement). References to the plans that illustrate this approved design are included within the Developer's Agreements. The design as approved, was a one story building with a 1-'h story atrium section. The roof was shown to imitate a pitched roof design with overhangs. The Bank has now completed their fmal design (see attached drawings). You will notice that the building design has been changed to a two story building. Because of the change in design, the Bank representatives have met with Councilmembers Smith and Krebsbach to review their changes. Councilmembers Smith and Krebsbach were consulted because they had participated on a Council subcommittee to work with SuperAmerica and Dakota Bank representatives during the original approval pracess to solve differences. At the meeting with Councilmembers Smith and Krebsbach the following issues were addressed: 1. The design change from a one story building with an imitation pitched roof design to a two story with a flat roof was discussed. It was the consensus that this change is an attractive one and would be appropriate for the site. 2. The building materials were discussed and are proposed to be brick, stone, decorative concrete block, glass and copper colored metal. Sample materials were available. There was some concern about the amount of copper colored metal and the architect agreed to provide locations of similar buildings to view as examples. 3. The fact that one driveway access was eliminated was discusserl. The resulting open space was shown to be landscaped and a monument sign installed at the location. Traffic flow through the site without the driveway was felt to be improvetl. 4. A monument sign was designed to replace the originally proposed pylon sign. The Bank's name will appear on the north and west faces of the building. All signage is proposed to conform to the area requirement of the Zoning Ordinance. The monument sign is shown to intrude upon the setbacks and will need a variance. The Bank agreed to process a variance request through the Planning Commission as soon as possible. 5. The Bank's architect agreed to submit details about the free standing trash enclosure shown on the site plan as soon as possible. 6. The Bank's architect agreed to submit details about the landscape screen fence as soon as possible. The screening fence is proposed to be a six feet high fence on top of a 4' foot high berm. The portion of fence shown on the right-of-way and within the setback area would be removed so that no variances are required. 7. There is an odd shaped unused piece of City right-of-way lacated between the Bank and TH 110. It was discussed that the City would consider establishing a public hearing to consider vacating a portion of, or all of that right-of-way (see attached map). RECOMIVVIENDATION: Subject to consideration of a future variance for the monument sign location, the building conforms to the City's Zoning Ordinance requirements and I would recommend that Council authorize staff to issue a building permit. A portion of the vacant right-of-way lacated between TH 110 and the building is excess. I would also recommend establishing March 18, 1997 as the date for a public hearing to consider vacating this excess unneeded portion of right-of-way. ACTION REOUIRED: Review the attached Dakota Bank building plans with Mr. John Sierlel, Mr. Barry O'Meara and their architect Mr. Jack Boarman, and then if Council desires to implement the recommendation pass a motion authorizing staff to issue a building pernut subject to conformance with the State Building Code and ordering a public hearing for March 18th to consider vacating in part or whole�the City right-of-way adjacent to TH 110. Note: The setback variance for the monument sign will need to be reviewerl by the Planning Commission before its construction can be approved. �\ 3b•sl �� S.7.N, N0. 10 ' I�ORMERLY NIC=NUJ,4Y NO. lIDm) �� - �,� � '� � . tirc�t ��t. �.a�z ,, SER1/ICE ROAD � � �. X--S---��\ -------- ::� ' � .� �,.�� i "� i � i J � � � T — — — — — — — � � � � � � � \ � � �\ � ' \ � I � ' � 1 � ii ; 1 � � � EXIS71NGs � � � • BUILDINCx I � 1 � I � e�mr+a�ioue � � � Patacw� i �� I i I � �� I � � � r I � I � I � I� � � i� � / I� � � � I � � I / I / i r � Clty O� DAKOTA BANK - Request for turnback 2_13-97 of excess street ��.l�ll 1Viendota right-of-way Heights GDK 1101 VICTORIA CURVE • MENDOTA HEIGHTS, MN 55118 (612) 452-1850 � SITE PLAN AND DEVELOPMENT AGREEMENT This Agreement is made and entered into effective as of this ��day of 7uly, 1996, by and between the CTTY OF MFNDOTA HEIGHTS, a Minnesota murucipal corporation (the "City"), DAKOTA BANK, a Minnesota ban�ng corporation (the "Bank"), and SUPERAMERICA GROUP, a division of ASHLAND INC., a Kentucky corporation ("SuperAmerica"). RECITALS: WHEREAS, the City approved on Apri12, 1996, the preliminary plat for Dakota Valley View Addition (the "Subdivision"), comprised of certain real property located within the City and legally described on Exhibit A attached hereto and made a part hereof (the "Property"); and WHEREAS, the Subdivision consists of two lots for commercial use (the "Commercial Lots") and five lots for detached single family dwellings (the "Residential Lots"); and WHEREAS, on Apri12, 1996, the City Council of the City granted conditional approval to Dakota Bank to construct a commercial banking facility on Lot 1, Block 2 of the Subdivision (the "Bank Facility") and conditional approval to SuperAmerica to construct a gasoline service station/convenience store facility on Lot 1, Block 1 of the Subdivision (the "SuperAmerica Facility"), subject to the terms and conditions set forth herein; and WHEREAS, the Bank intends to acquire the Property from the current fee owner thereof and to sell Lot 1, Block 1 of the Subdivision to SuperAmerica thereafter; NOW, TNF.RF.FQ�, in consideration of the mutual. covenants, promises and obligations of the parties hereto set forth herein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acl�owledged, it is hereby agreed as follows: 1. Citv Approvals. Subject to the terms and conditions of this Agreement, the City hereby: A. Grants final plat approval for the Subdivision; B. Grants to the Bank a conditional use permit for the development, maintenance and use of a commercial banking facility including a drive-through facility on Lot 1, Block 2 of the Subdivision, to be constructed in accordance with the "Approved Plans," as that term is defined in Paragraph 2 hereof; C. Grants to SuperAmerica a conditional use permit for the development of the SuperAmerica Facility on Lot 1, Block 1 of the Subdivision, including an automatic car wash facility, all in accordance with the Approved Plans; and D. Grants to the Bank and SuperAmerica, respectively, certain variances as set forth in that certain Resolution 96-20, passed by the City Council of the City on April 16, 1996, a copy of which is attached hereto and incorporated herein as Exhibit B (collectively, the "Variances"). 2. ��uroved Plan,�. T`be B�ank and SuperAmerica {collectively, #he "Developers"} jointly and severally agree that the Bank Facility and the SuperAmerica Facility (collectively, the "Project"} shall be develaped, canstructed, used and maintained in accardance with the following drawi.ngs, plans and documents, which drawangs, plans and documents are hereby approved by the City (collectively, ihe "Approved Plans"}: . A. Site development drawings dated I�farch 28, 1996, prepared by Boarman Kraos Pfister Ruding & Associates, capies of which have be�n delivered to the City and are contained in City Planning File No. 9b-�5; B. SuperAmerica development drawings, site plans prepared by Insztes tia.ted January 23, 1996 and revised by Insites an site plan (C2) drawings dated Maarch 5, March 2'7, and May 21, 1996, and on Landscape {Ll} drawing dated Febn�ary 6; and elevations prepazed by KKE dated January 22, and revised by Kh� an elevation (A3) drawings dated March 19, and May 22, 199b, capies of which have been delivered to the City and are contained in City Planning File No. 96-06; and C. Bank elevation drawings dated March 15, 1996, pr�sented by Boarman Krcos Pfister Ruding & Associates as presented at the meeting af the City Cauncil of ihe City on March 16, 1996, copies of which have been delivered to the City and are contained in City Planning Fi2e No. 96-05. There shall be na material changes in the Approved Pians without the prior written consent of the City. Upon completion af the Bank Facility, the Bank shall certify in writing to the City that the ��ank Facility has been deveioped and canstrueted strictty in accordance with the Approved Plans. Upcm completion of the construction of the SuperAmerica Facility, SuperAmerica shall certify in writing to the City that the SuperAmerica Facility has been ccsnstructed and developed strictly in accordance with the Approved Plans. The Bank agrees to construct the Bank Facility, and SuperAmerica agrees to construct the SuperAmerica Facility, in each case subject to the terms and canditians set forth herein, strictly in accordance with the Appraved Plans and jainfly grant to the City right-of-way and easement dedications as set forth hereinbelaw and as refle�ted an the final plat of the Subdivision. 3. Restrictions on SuperAmerica Facilitv. SuperAmerica hereby agrees that the SuperAmerica Facility will be constructed, used and maintaineti in accordance with Lhe following restrictions: . A. The SuperAmerica Facility shall be open to the public only during the hours of 5:00 a.m, through 11:Q0 p.m., Sunday #hrough Thursday, and S;OQ a.m. through 12:40 (midnight), Friday and Saturday, subject to the right of the City to require more restrictive hours as hereinafter set forth. B. The number of gasoline pumps located on the SuperAme�rica Facility shall be limited ta $ fueling stations at 2 islands. C. There shall be no sales af diesel fuel from the SuperAmerica Facility. -2- D. SuperAmerica shall not store any merchandise outside of the buildings located on Lot 1, Block 1 of the Subdivision. E. The trash enclosure reflected on the Approved Plans shall be constructed set back 10 feet from the front of the principal structure of the convenience store located on Lot 1, Block 1 of the Subdivision. F. Parallel parlang stalls shall be added on Lot 1, Block 1, along the north boundary thereof, in number and location shall be subject to the further approval of the City. G. All aluminum panels located below the front windows of the SuperAmerica Facility as reflected on the Approved Plans shall be replaced with a brick veneer to match the exterior building materials of the principal structure of the SuperAmerica Facility. H. The size of the canopy over the gas fueling stations shall not exceed 47 feet by 56 fcet in size and shall not be higher than the roof of the principal structure of the SuperAmerica Facility. I. The car wash located in the SuperAmerica Facility shall not be operated at any time without all doors thereto being closed, in order to minimize the noise levels emanating therefrom during operation. J. The provision of this Paragraph 3 are subject to final review and approval of the design by the City of a proposal from SuperAmerica for a free standing monument sign. K. The landscape plans shall be subject to further review and approval of the City. SuperAmerica understands and agrees that the SuperAmerica Facility is to be developed, operated, maintained and used, in accordance with the Approved Plans, as a neighborhood-scaled gas station/convenience store and shall take all reasonable steps, and shall cooperate with the City in good faith, to insure that the SuperAmerica Facility continues to orient its operations to serve the neighborhood in which it is located and to avoid any unnecessary or unreasonable noise, odor or other interference with the peaceful enjoyment of such neighborhood by its residents. 4. �hanges in Operation of SuperAmerica Facility. SuperAmerica hereby acknowledges that the City may, at any time hereafter, amend the Conditional Use Permit with respect to the SuperAmerica Facility, including, without limitation, reduction of hours of operation and/or limitation on use of the car wash contained therein, at any time that the City determines, in its discretion, after conducting a public hearing and after giving to SuperAmerica not less than thirty (30) days prior written notice of any hearing with respect thereto, and after allowing SuperAmerica an opportunity to be heard , at such hearing, that a rational basis e�sts for a finding that the existing use of the SuperAmerica Facility is having an adverse impact on the neighborhood in which the SuperAmerica Facility is located. SuperAmerica hereby agrees to cooperate in good faith in all respe�ts with the City with respect thereto, and acl�owledges that such changes in the operation of the SuperAmerica Facility shall be mandatory in the event of -3- the unilateral determination of the City Council of the City, as set forth above, of an adverse impact on the neighborhood in which the SuperAmerica Facility is located. SuperAmerica understands that the City shall not be obligated to expand the service hours for any reason. 5. Anuroval of Dakota Bank Plans. As of the date of this Agreement, the Bank has not submitted to the City final development plans for the Bank Facility. The Bank agrees and understands that the execution of this Agreement by the City, the approval of the Variances and the issuance of the conditional use permit set forth herein are expressly made subject to the subsequent review and approval, at the discretion of the City (which shall be exercised in a manner consistent with all applicable laws and ordinances) of all development plans, drawings and specifications relating to the Ban�ng Facility and any automated teller machines relating thereto, and that the Bank shall not under any circumstances whatsoever be entitled to a building permit with respect thereto until such plans, drawings and documents have been approved by the City. 6. Construction of Landscape Buffer. The Bank shall construct or cause to be constructed the landscape buffer separating the Commercial Lots from the Residential Lots, as reflected on the Approved Plans. No Residential Lots shall be developed or sold, nor shall any of the existing landscape buffer and wall be removed until construction of the Bank Facility and the SuperAmerica Facility have been completed; provided, however, that the existing wall and/or buffer, or portions thereof, may be removed contemporaneously with the construction of a substitute wall and/or buffer. 7. Residential Lots. A. The Developers agree to pay to the City a park dedication fee of $3,750 (5 Residential Lots x$750 each) will be paid to the City prior to execution of the final plat of the Subdivision. B. Special assessments for the construction of sanitary sewer main for the Residential Lots in the amount of $2,730.60 per Residential Lot, and for the construction of a water main line serving the Residential Lots, in the amount of $4,773.60 per Residential Lot have been deferred in accordance with applicable Minnesota Statutes and such special assessments, plus accrued interest, shall be payable to the City upon sale of each of the Residential Lots, whether by deed, contract for deed or otherwise. C. The Developers hereby consent to the imposition of additional special assessments for street rehabilitation for each of the Residential Lots located on Mary Adele in the amount of $3,500 per lot. The Developers hereby waive all requirements of notice of, and hearing with respect to, the imposition and levying of such special assessments and irrevocably consent thereto. " D. The Developers hereby consent to the levying and imposition of special assessments for the provision of certain utility services (sewer and water) against each Residential Lot in the approximate amount of $2,1(}0 per Residential Lot, and hereby waive all requirements of nofice of, and hearing with respect to, the imposition and levying of such special assessments. The City acknowledges that the final amount of -4- � such assessments shall be based on the actual cost of such improvements, including without limitation, an allocation of City engineering and overhead in accordance with usual City practices. 8. Right of Way Easements. The Developers agree to dedicate all right-of-way easements for the construction of the frontage road reflected on the final plat of the Subdivision at no chazge to the City, and agree to execute any and all such documents and instruments as the City shall reasonably request in order to confirm or effectuate such dedication. In addition, the Developers hereby agree to dedicate a fifteen foot (15') wide utility easement along the westerly line of Lot 2, Block 2, as reflected on the final plat of the Subdivision. 9. Demolition of Existin� Structures. SuperAmerica agrees to cause all existing structures currently located on the Property to be demolished, and all demolition debris and rubble removed, from the Property. The Developers both agree that such demolition shall be complete prior to the commencement of any construction on either Lot 1, Block 1 or Lot 1, Block 2 of the Subdivision. � 10. Environmental Cleanu�. As soon as reasonably possible SuperAmerica shall obtain from the Minnesota Pollution Control Agency (the "MPCA") and the City, approval of a final remedial investigation/corrective action design ("RUCAD") with respect to all hazardous substances, petroleum or petroleum byproducts, pollution or contamination on, under, from or to the Properiy (the "Contamination"). SuperAmerica shall submit a proposed RI/CAD acceptable to SuperAmerica to the City within one hundred twenty (120) days after the date hereof. Upon receipt of a proposed RI/CAD, the City shall have a period of thirty (30) days thereafter for review, comment and the making of objections thereto. The City shall provide any objections to SuperAmerica in writing within such thirty day period; if the City fails to object within such period, the City will be deemed to have waived any requirement of City approval of the RUCAD. In any event, the City will not unreasonably withhold its approval of the RI/CAD, and will not require additional work costing more than fifty thousand dollars ($50,000.00) over and above the work already proposed by SuperAmerica in the RUCAD as a condition of the City's approval. The City may make the final decision regazding approval of the RUCAD either before or after MPCA approval; provided that such decision shall be made by the City not later than sixty (60) days after the City receives MPCA's letter approving the RI/CAD. SuperAmerica agrees to pursue with all due diligence and complete all removal and/or remediation activities set forth in the approved RI/CAD and all other directives, orders, communications or other requirements of the MPCA related to the Property. SuperAmerica agrees to obtain a"Site Closure Letter" and/or "Certificate of Completion" regarding the- Contamination, as may be applicable, from the MPCA or other appropriate governmental agency as soon as reasonably possible. SuperAmerica agrees to provide the City with all reports, correspondence, and any other documentation regarding the Contamination as such documentation becomes available to SuperAmerica or which SuperAmerica files with the MPCA or any other governmental agency or otherwise provides to third parties relating to the Contamination or the RI/CAD. 11. Events of Default: Remedies. In the event of (i) the failure of either of the Developers to observe or perform any covenant, condition, obligation or agreement on its part to be observed or performed under this Agreement, and the continuance of such failure for thirty (30) -5- days after written notice thereof from the City, or (u) the failure by the Bank to observe or perform any covenant, condition, obligation or agreement on its part to be observed or performed under that certain Contract for Private Development of even date herewith entered into by and between the City and the Bank relating to, among other things, certain tax increment financing to be provided by the City in connection with the development of the Property and the Project (any of the foregoing being hereinafter referred to as an"Event of Default"), in addition to all other remedies available to the City at law or in equity or elsewhere in this Agreement (a) the City may suspend its performance under the Agreement as to the defaulting Developer until it receives assurances from either or both of the Developers, as the case may be, deemed adequate by the City in its discretion, that such pariy has cured its default and will continue its performance under the Agreement; (b) the City may withhold any Certificate of Occupancy for either the Bank Facility (if the Bank is in default) or the SuperAmerica Facility (if SuperAmerica is in default); (c) the City may terminate the Conditional Use Permit granted to the defaulting Developer hereunder and may otherwise terminate this Agreement as to the defaulting Developer; or (d) the City may initiate an action seelflng damages, specific performance of this Agreement or any other relief available at law or in equity. In the event that the City is forced to incur out-of-pocket costs or expenses, including, without limitation, reasonable attorneys' fees, after an Event of Default hereunder, tl�.e defaultir.g Developer shall imme:iiately reimburse the City for all such costs or expenses upon demand. In the event the City requires additional work beyond the scope of work in the RUCAD proposed by SuperAmerica as set forth in paragraph 10 herein, the Bank shall reimburse SuperAmerica for the cost of such work, up to the sum of $50,000.00. 12. No Waiver. No remedy being conferred upon or reserved to the City or either the Developers hereunder is intended to be exclusive of any other available remedy or remedies, but each and every such reme�y shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time in writing and as often as may be deemed expedient. 13. Non-Discrimination. The Developers shall not discriminate upon the basis of race, color, creed, sex or national origin in the sale, lease or rental or in the use or occupancy of any portion of the Property or any improvements erected or to be erected thereon, or any part thereof. 14. Notices. Fxcept as otherwise expressly provided in this Agreement, a notice, demand or other communication under this Agreement by any party to any other party hereunder shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested, or delivered personally, or sent by facsimile, as follows, or to such other address as such party shall advise the others in writing as hereinafter set forth from time to time: (1) If to the Bank, to: Dakota Bank 750 South Plaza Drive � Mendota Heights, MN 55118 Attn: President FAX No.: 612-452-4651 (2) If to SuperAmerica Group, a division of Ashland Inc., to: SuperAmerica Group, a division of Ashland Inc. P.O. Box 14000 I.exington, Kentucky 40512 Attn: Corporate Real Estate FAX No.: 606-357-7869 (3) If to the City, to: City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Attn: City Administrator FAX No.: 612-452-8940 15. Indemnification. The Developers jointly agree, that anything to the contrary herein notwithstanding, the City and its agents, officers, council members, employees and legal counsel shall not be liable or responsible in any manner to either of the Developers, their respective contractors, material suppliers, laborers, or to any other person or persons whatsoever, for any claim, demand, damages, actions or cause of action, of any kind or character arising out of or by reason of the execution of this Agreement, the transaction contemplated hereby, the acquisition, construction, installation, ownership and operation of the Project, or any public improvements relating thereto. The Developers will jointly and severally indemnify and save the City harmless from any and all claims, demands, damages, actions or causes of action, or the cost of disbursements and the expenses of defending the same, specifically including, without intending to limit the categories of such costs, costs and expenses for City administrative time and labor, costs of engineering and planning services, and costs of all legal services rendered, and other direct out-of-pocket expenses incurred, in connection with defending such claims as may be brought against the City for acts, allegedly direcfly or indirecfly relating to, occurring at or about, or resulting or arising from the Project in any way whatsoever, unless such claims or damages are caused solely by the negligence or willful acts of the City, its agents, o�cers or employees. 16. Governing Law. The City and Developer agree that this Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 17. Successors and Assigns. The covenants, duties and obligations of the parties hereto shall run with the land and shall be binding upon the respective heirs, successors and assigns of the respective parties hereto. �re IN V'VITNFSS WHERFAF, their respective duly authori written. xaw:ii�s-z cv«s� 6r2o�i2� the parties hereto have caused this Agreement to be executed by ;ed representatives effective as of the date and year first above CITY OF MENDOTA HEIGHTS By. ��,r-,� �• ��.�,.�.� Its Mayor �i..�.tu.._. �t Its City Clerk SUPERAIV�RICA UP, a division of Ashland Inc. `�� : q�`L� Its: �si�f DAKOTA B By: Its esident � I :�:I1: Y : (Legal Description of the Development Properiy) Lot 1, Block 1, Dakota Valley View Addition, Lots 1-6, inclusive, Block 2, Dakota Valley View Addition, and the Frontage Road described and set forth on the plat of Dakota Valley View Addition, all according to the recorded plat thereof, Dakota County, Minnesota. YY .� CITY OF MENDCITA HElGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 96-20 Cl/��: : A RESO�UTION APPROVING A CONDlTlONAL USE PERMtT AND VARIANCES TO ALLOW THE CONSTRUCTION OF A SUPERAMERiCA MOTOR FUEL STATit�N AND CONVENlENCE STQRE AND BANK WlTN A DR1VE-tN FACIC�lTY AT THE SC?UTHEAST QUADRANT OF TRUNK HtGHWAY 11C? AND I.EXINGTOII[ AVENUE {PlANNINC CASE NOS. 96-t?5 AND 96-06) WHEREAS, SuperAmerica Group, tnc. {SA) and Dakota Bank have made application for a Conditional Use Permit aiiowing a mator fuei station and convenience store and a subdivision and t�he fottawing variances: 1. A 27 foot setback for a car wash (6(3 foat required). 2. A 58 foot setback for a free standing monument sign (60 foot � requiredj. �`' 3. A 13 foot parking lot setback from the north (T.H. 110) and an 8 foot ., setback from the northwest (20 foot �equired), WHEREAS, the Mendota Heights Planning Commission conducted a pesblic hearing on February 27, 1996 xo consider SuperAmerica and Qakota Bank's application; and WHEREAS, the Mendota Neights Pfanni�g Commission on a divided vote recommended to deny the SuperAmerica Motor Fuel StationlConvenience Store proposal and recommended to approve the subdivision; and WHEREAS, the City Councii cansidered said appiication far the Conditiona( Use Permit for a motor fuel stationlconvenience store and variances at their March 7 and 19, 199fi meetings; and � WHEREAS, the City Councii granted conceptual approval of said appticatio�ns subject to the fotlowi�g conditions: '1. That the hours of operation be Iimi#ed to 5:Oa a.m. to 71:OC1 p.m. from Sunday to Thursday, and 5:00 a.m. to 12:00 a.m. on Friday and Satu�day. . � 2. That the station hav� no more than four fueling stations with eight pumps. � 3. That diesel fuel not be sold at the station. 4. That SuperAmerica and Dakota Bank enter into a Deveioper's Agreement with the City addressing these and a!1 other issues of deveiopment braught up by the Councii during deliberations on the ; proposal. 5. That banks with drive-in faciiities be allowed onty as Conditional Uses. NOW THERE�ORE BE IT RESOLVED by the City Council of the City of Mendota Heights that Conditional Use Permi�ts for a motor fuei stationlconveRience store and variances and a bank with a drive-in facility will have no adverse effect on heatth, safety, genera! welfare of the citizens of the cammuni�ty and surrounding land. - BE tT FURTHER RESOL.VED that the City Council fnds that the SuperAmerica Motar Fuel Stafiion/Convenience Store property is unique in its shape and tocation being adjacent to roadways on a[i fau� sides and needing extraardinary setbacks from all roadways due to it being a motor fuel station. BE IT FURTHER RESOLVED that a Preliminary Plat and Conditianai Use Permits for the bank's drive-in facility and the SuperAmerica motor fue! statian/convenience store be granted and xhe fotiowing variances be granted for the motor fuel station: 1, A 27 foot variance for a car wash {60 foat cequiredj. 2. Two setback variances required to allow for the construction of a free standing monument or pylon sign according to its location as shown on drawing C2 dated 1/23/96 and revised 3/5/96 and 3/27/96. 3. A?#oot variance for a parking tot setback fram the nacth property line (T.H. 11 Q) and an 8 foot varianc� for a parking lot setback fram the narttywest property line {20 foot required}. 4. A 5 foot setback variance from the frantage road to allow the trash enclosure to be moved back 1 Cl feet firom ihe face of the building {80 foot required). � All as proposed on the plans in Case Nos. 96-05 and 96-06 with the following conditions: 1. Because the Council finds that it is in the City's best interest to limit hours of operation when commercial operations are adjacent to residential neighborhoods, the hours of operation are limited to 5:00 a.m. to 11:00 p.m. from Sunday to Thursday, and 5:00 a.m. to � 12:00 a.m. on Friday and Saturday. 2. That the station have no more than four fueling stations with eight pumps. 3. That diesel fuel not be sold at the station. 4. That there be no outside sales or storage. �� 5. That SuperAmerica and Dakota Bank enter into a Developer's Agreement with the City addressing these and all other issues of development brought up by the Council during deliberatio�s on the proposal. 6. That banks with drive-in faciiities be allowed only as Conditiona! Uses. • 7. Submitting revised plans that accurately depict the project as approved. Adopted by the City Council of the City o� Mendota Heights this 16th day of April, 1996. CITY COUNCIL CITY OF MENDOTA HEIGHTS By ��- � --� Charles E. Mertensotto Mayor ATTEST: �. ��:L'% �C ,, �� IG�thleen M. Swanson City Clerk BKPV MEMORANDUM DATE: 1 /28/97 TO: Mr. Marc Mogan City of Mendota Heights FROM: Jay Richardson, BKPV & Associates � COPY John Seidel, Dakota Bank Barry O'Meara, Dakota Bank Jack Boarman, BKPV & Assoc. FC: BH/SA/DS/LK/DH/TN/file RE.: Dakota Bank Submittal Architeccure Interior Desrgn REVISED EXTERIOR DESIGN FOR DAKOTA BANK At the time of application for a Conditional Use Permit an "image" of the Enginee��ng proposed bank building was presented to give an idea of the general design quality of the building. The design process has progressed since that time and the proposed building design and exterior image has been further developed. 22� N. 2nd �u•eet hhnne.ipolis r6nnesota 5�-+01 •�12.3393%5� f�� 612.337o?I' I �)..rn iloir. r, .\I�\ :] n d R. fti.�c.. ��1�1 c r I PL,:_• .\..� : v. J Vogc :.. \ D�.�d i Ru^. �LA BUILDING DESCRIPTION The Building is to be the Main Bank Headquarters for the Dakota Bank. Banking functions will be confined, for now, to the first floor; the second floor is to be leasehold space and expansion space for the Bank in the future. The design includes an octagonal-shaped entry vestibule for circulation, display and community-relafed functions. The proposed Bank Building is to be two story, slab on grade (no basement) with a total area of 17,350 gross square feet. The structure is to be masonry bearing wall and steel frame with a pre-cast concrete second floor. Roof structure is to be steel barjoist and deck. Exterior materials are to be Pre- finished metal panel (copper colored), face brick and "rock-faced" concrete block at the base (alternate bids for a limestone base will be taken). SITE DEVELOPMENT The building design includes a drive-through facility with four lanes plus a . "drive-by" lane. Parking for 76 vehicles is provided on site. The building and parking lot are screened from view on the south side with wooden fencing and evergreen planting. END OF MEMO I:\proj\dak\b\1-jwr6 ;q_ .�.00�;m.•.:��i•'�o.r� BOARMAN • KROOS • PFISTER � VOGEL & ASSOCIATE$ MENDOTA HEIGHTS � �S - -_ ._ �- � �TA�----- � —._�� -- _ _. - HIGHWAY 110 NORTH BOUND . .. __ _ �'_. _ _ . _. 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WITH TOP CAPPED VATI�N �� n_Q TRASH ENCLOSURE SIDE ELEVATIDN SCALE� 1/4"=1'-0" WCR10-8 CITY OF MENDOTA HEIGHTS February 14, 1997 To: Mayor and City Council From: Kevin Batchelder, City Adm' � Subject: Proposed Resolution of Denial for Beckmann: Case No. 96-16 On February 4, 1997, City Council passed a motion stating their intent to deny the Height Variance request by Mr. Paul Beckmann that would allow the construction of a freestanding radio antenna tower. The approved motion directed City staff and the City Attorney to prepare the appropriate Resolution of Denial based upon the City Council's fmdings and the public record. A proposeri Resolution of Denial is attached for City Council review. This resolution was prepared by City staff, following the Council's direction, and has been reviewed by the City Attorney's office. ACTION REQUIRED If the City Council so desires, they should pass a motion to approve Resolution No. 97- _, a RESOLUTTON DENYING REQUEST FOR A HEIGHT VARIANCE OF SEVENTFEN FEET TO CONSTRUCT A FREESTANDING RADIO A,NTENNA TOWER IN A RFSIDENTIAL DISTRICT. CITY OF MENDOTA HEIGHT5 DAKOTA COUNTY, NIINNESOTA RESOLUTION NO. 97- RESOLUTION DENYING REQUEST FOR A HEIGHT VARIANCE OF SEVENTEEN FEET TO CONSTRUCT A FREESTANDING RADIO ANTENNA TOWER IN A R-1 RESIDENTIAL DISTRICT BECFaVIANN PLANNING CASE NO. 96-16 WHEREAS the application for a height variance of seventeen (1'� feet in an R-1 residential zoning district initially came before the Mendota Heights City Council for consideration on September 3, 1996; and WHEREAS the "R-1" One Family Residential District allows structures of two stories, or twenty five (25) feet in height, whichever is less; and WHEREAS a public hearing was conducted by the City's Planning Commission on August 27, 1996; and WHEREAS the City Council considered the application at its regular meetings on September 3, 1996, October 1, 1996, November 19, 1996, December 3, 1996 and February 4, 1997; and WHEREAS on February 4, 1997, a motion was made, seconded, and unanimously approveri directing city staff to prepare a proposed resolution for denial of the Beckmann application based upon the public record before the city's Planning Commission and the City Council. NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Mendota Heights makes and adopts the following fmdings: The applicant owns and occupies a single family residential structure at 1882 South Lane, legally described as Lot 9, Block 1, Ponds of Mendota, Dakota County, Minnesota. 2. The property is zoned R-1, one family residential district under the City's applicable zoning ordinance. 3. There are developed single-family homes to the west, south, east, and north of the applicant's property. � �R c c� 4. The applicant is requesting a variance from the height requirements of the R-1, One Family Residential District to construct a freestanding radio antenna tower of thirty three (33) feet with antenna attachments that rotates radially and horizontally to a maximum of forty two (42) feet in height. 5. City staff mailed a notice of the application and proposed antenna structure to ALL property owners within 100 feet of the boundaries of the subject property, as required by City Ordinance and as identified in Dakota County records. 6. The Planni.ng Commission conducted a public heari.ng on the applicant's height variance as required by Ordinance. 7. The City's planning consultant's review of the application did not reveal any special conditions that apply to the proposed structure or land, and that a variance is not necessary for the preservation and enjoyment of the property as required by the City's ordinance. 8. The City's Planning Commission recommended denial of the application for a height variance based on a finding that said variance is not necessary to alleviate an undue hardship or practical difficulty as specified in the Zoning Ordinance. 9. The City's Planning Commission recommended denial of the application for a height variance based on a fmding that the variance would have an adverse impact on the health, safety, and general welfare of the citizens of the community and the sunounding 1and, and that the variance would be adverse to the city's general purpose and intent of adopting a universal height standard for the R-1 single family residential district within the within the City of Mendota Heights. 10. The applicant has stated in writi�g �O the City Council, and in testimony provided before the Council, that there are alternative locations, and altemative designs, for the antennas that would meet the applicant's communication needs that would not require a variance. 11. Residents within the Ponds of Mendota subdivision submitted documentation prepazed by an MAI appraiser that the property values of homes in the subdivision would be negatively impacted by the free-standing tower. 12. A professional real estate broker, a resident of the Ponds of Mendota, gave testimony confuming that such towers, as proposed, impact negatively on the aesthetics and the character of neighborhoods and that, in her professional experience, this impact has reriuced the marketability of residential properties where similar towers exist. 13. n e the and j �, f 3 n�� .�f,s�w� `L are that can 14. The City's communications expert, in response to citizens' concerns about electronic interference with telephones, personal computers and other electronic appliances which are commonly found in present-day residential homes, notes that the Federal Communications Commission is slow in responding to these types of complaints. 15. The Ciry's consulting engineer, in response to the City's concerns about the structural integrity, the safety of the proposed tower as an attractive nuisance and its potential as a physical hazard for personal injury and structural damage, has reported that the proposed tower's foundation is not sufficient and would result in differential settling of the tower foundation and heaving of the tower foundation due to possible frost action. i� o� O'�C� di� �Ot�lncl j ��w��va,.�lO�n � �- �L'{z'{ �.c4` Ir�C7 t.�.._1'ty rw��T`lo'-1 t BE IT FURTHF.R RESOLVED that Section 7 of the Zoning Ordinance has standards for the height of structures in One Family Residential Districts. The Zoning Ordi.nance requires that Council base its decision on the effect of the proposed variance on the health, safety and � welfare of the community. �,�„ �. o� �c, �e..r-; �' S P ry�'° � � � ��.� � � �-�-k�.�� BE IT FUR1'HER RESOLVED that the applicant has failed to demonstrate to the City `'`'¢"(' `�' `�` �7 Council that the variance is needed to alleviate an undue hardship or practical difficulty and will not be detrimental to the health, safety, and welfare of the neighborhood. BE IT FLTR1'HER RESOLVED that the applicant's request for a height variance for a freestanding radio antenna tower in an R-1 district is denied. Adopted by the City Council of the City of Mendota Heights this 18th day of February, 1997. ATTFST: Kathleen M. 5wanson, City Clerk CITY COUNCIL CITY OF MENDOTA HIIGHTS By , cJ�Cf s�...�,�, �c� ��o� � ; , CITY OF MENDOTA HEIGHTS �� To: Mayor and City Council � �� / From: Kevin Batchelder, City Administiat�i --" Subject: Schedule Workshop for Consideration of Cellular Tower/Antenna Ordinance DISCUSSION At the December 3, 1996 Ciry Council meeting, the Council adopted a one-year moratorium on all planning applications and requests to erect communications antennae and apparatus within the City of Mendota Heights. The moratorium is intended to provide tune for the City to draft and enact an ordinance governing the placement of Cellular/PCS antennae and apparatus within the City. The City Council desires to conduct this workshop jointly with the Planning Commission. On February 4, 1997, the Council indicated that a date someti.me after mid- March would be appropriate to schedule the workshop. Council should provide staff with any additional direction about the preparation of materials and the agenda for the workshop. Please note that in setting the date for this workshop, the John Maczko, Fire Chief, is hopeful of conducting interviews for Assistant Fire Chief on either Saturday, March 22 or Saturday, March 29. Chief Maczko will be requesting the participation of two Councilmembers to serve on the interview panel. ACTION REQUIRED If City Council so desires, they should establish a date for the Joint Workshop with the Planning Commission and provide any additional direction to City staff. �.. S� 2 o ' 36 T. f Sect or� 2S � �! , , Ci ty o f Mendo ta Heigh ts R. .23 �. N W ' / `� E BeQirge are roferanead to Ihe Ddcata Coiaity eoordnots syetartt SCALE 1:2400 200 0 ` 200 400 �,.�.��ro po s.e d C�osswa� � Copyrighl 1895. Odcato Canty DAKOTA COUNTY SURVEY AND LAND INFORMATION DEPARTMENT �� a��t��f`«x� m�;� �°� �`at�`m"�Q� �°t��Y �a atote of%eaa aid other aareaa, affaetag the Qea vho.R md n to ba us�d far ro(aranea qrpoxa Date of parcel map: 'wne 2L 7995 Date of oarial photogcphY Apr7 27. t992 only. Ddcoto C«nty is not rmport��bia far any inaeruocieo herein eontanad. If duaeoar�ciee Q.