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1984-10-16CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA OCTOBER 16, 1984 - 7:30 P.M. 1. Call to Order. - 7: 3 9 2. Roll Call. ' 3. Adoption of Agenda. 4. Approval of Minutest August 21, August 28, September 4, 1984•. 5. Proclamations a. National Business Women's Week A b. League of Women's Voters Week A 6'. Consent Calendar , A a. Acknowledgement of the Minutes of the September 18th Park Commission meeting. b. Acknowledgement of the Fire Department monthly report for September. c. Acknowledgement of Update on Wholesale Water Study. d. Acknowledgement of Treasurer's monthly report for September. e. Acknowledgement of memo on Public Works Amended Work Schedule. f. Acknowledgement of letter from Metropolitan Council regarding water rate negotiations. g. Acknowledgement of Memo on Office Hours for Code Enforcement Officer. v h. Approval of the List of Contractor Licenses. i. Acknowledgement of a letter from Assistant City Attorney Pearson regarding Brooks lawsuit. J. Approval of the List of Claims. End of Consent Calendar. 7. Citizen Comments and Requests 8. Hearings and Bid Awards a. Award of bid for Ivy Hill 2nd Addi�ioon improvements. (See attached memo and proposed resolution) . 9. Unfinished and New Business a. Memo on repef for stop sig at ears Dorse - b. Memo on Sc ak „Flee onics�wa shouse sale ; c. Me�m� on re uest for ivy ill end Ad ition fina plat aper al. (Proposed resolution attached). /Q�^¢ may. ga. ,� a,, �,,- October 16, 1984 Agenda Page Two d. Memo on Industrial Revenue Bond Issuance. — 60-C"'/ e. Memo on Divine Redeemer Ambulance Agreement. — (G✓I �%% • - 7�-i . f. Memo,/NjPn ossib a meeting date change and El tion Canvas ng Board. g. Memo and p Apose resolution concerning appointment of t�cutive Director. ,/G �'`y I _ _ �� �l/ h. Mem jfj Cidministratoy on Endorsement of Met rop of it'an Cou /AL1 Nominees. 1A. Council Comments nd �tequests %r�� -Jlile Aujourn. +.&.- q . �-j CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, August 21, 1984 Page No. 2085 August 21, 1984 <<z;uant to due call and notice thereof, the regular meeting of the City Council, City °Vof,:"Mendota Heights was held at 7:30 o'clock P.M. at the City Hall, 750 South Plaza 'i Drue. Mendota Heights, Minnesota. g , ,4,.,y• ; !':;Mayor -_Lockwood called the meeting to order at 7:38 o'clock P.M. The following members w,were present: Mayor Lockwood, Council Members Blesener, Hartmann, Mertensotto and :Witt.. V AGENDA ADOPTION Councilman Hartmann moved adoption of the agenda for the meeting, including items contained in the add-on agenda. Councilman Mertensotto seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Councilwoman Witt moved approval of the consent calendar as submitted and recommended for approval as part of the meeting agenda, along with authorization for execution of all necessary documents contained therein. a. Acknowledgement of the Treasurer's report for July. b. Acknowledgement of a letter from Mn/DOT regarding evaluation of bikeway grant applications for three City bikeway projects. c. Acknowledgement of the 1984 infiltration/inflow and sani- tary sewer sealing program summary. d. Adoption of Resolution No. 84-47, "RESOLUTION LISTING 1984 PRIMARY ELECTION JUDGES." e. Acknowledgement of a memo on the County Road turnback program. f. Acknowledgement of a synopsis of progress on construction of the new fire station. g. Approval of the list of claims dated August 21, 1984 and totalling $170,028.12. h., Approval- of the list of contractor licenses, granting Attracta Sign, Inc. John Beissel, Inc. General Masonry and Concrete, Hardy Brothers Construction Kurth Construction, Inc. Marich Construction Company W.V. Nelson Construction Northern Sun Construction Richfield Equipment Company Suburban Heating Company Suburban Heating Company Richgels Brothers Construction Page No.2086 August 21, 1984 Sign Erecting License General Contractor License Inc. Masonry License General Contractor License General Contractor License General Contractor License Masonry License General Contractor License Excavating License Gas Piping License Heating & Air Cond.License General Contractor License i. Approval of the issuance of Club Liquor licenses to Mendakota Country Club and Somerset Country Club. j. Acknowledgement of a notice of the League of Minnesota Cities Regional meeting to be held on September 26th. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 CONDON DRAINAGE The Council acknowledged and discussed a memo from the Public Works Director regarding drainage problems at 2525 Dodd Road (Tom Condon property). Public Works Director Danielson stated that Mn/DOT has lowered the design elevation on the cul-de-sac and that Johnson Brothers Construction will start construction on the cul-de-sac this week in an attempt to alleviate the drainage problems. In response to a question from Councilman Mertensotto, Mr. Danielson stated that Mn/DOT will turn the cul-de-sac over to the City next year and recommended that it only be accepted on the basis that Mn/DOT will correct any problems which may arise prior to its acceptance. QUEHL DRAINAGE The Council acknowledged a memo from the Public Works Director regarding a complaint over drainage problems at 1968 South Lane (Quehl property). In the memo it was recommended that a minor amount of filling or grading be done in the depression along the flow line and indicated that periodic maintenance by either the City or the landowners would be required after the work is done. He indicated that basically all of the work could be accomplished within the City's right-of-way but that it might be necessary to also work on private property. Staff was directed to talk to Mr. Quehl to indicate that the Council is not in favor of constructing storm sewer improvements or plugging the drain outlet and that the only alternative is to complete the minor filling and grading, if Page No. 2087 August 21, 1984 the work can be done entirely on City property or if all of the neighbors agree to grant easements in order to accomplish the work. CHERRY HILLS DRAINAGE The Council acknowledged a memo regarding a complaint from residents of the Cherry Hills Second Addition relative to surface water runoff problems. Administrator Frazell informed the Council that the residents have asked that discussion be tabled. Mayor Lockwood moved that discussion on the Cherry Hills Second Addition drainage complaint be tabled to September 18th. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 CURLEY ADDITION The Council acknowledged a memo from the City Administrator BIKE TRAIL regarding the issue of development of Lot 10 of the Curley Addition. He informed the Council that copies of the memo had been submitted to several residents of the Addition. Councilwoman Witt stated that her recollection of discussions at the time the lot was acquired was that the main concern was access to Rogers Lake Park. She pointed out that while the min- utes indicate that the lot could be used as a neighborhood playground, it was never intended that it be developed or maintained as a park. Mayor Lockwood pointed out that the Park and Recreation Commission is very much opposed to retaining the lot except that portion to be used for a bike trail. Councilman Mertensotto stated that the lot was purchased from interest accrued on park bond issue money, and'that if the property were to be sold the proceeds must be used for park acquisition and development. He indicated that the City was planning to construct a bike trail from the lot to Rogers Lake Park at a cost of about $12,000 and that sale of the lot was planned in order to defray the cost of trail construction. He stated that if the remainder of the lot is not sold the City cannot afford to build the bike trail and nothing will happen except that the lot will remain open space just as it is now. Councilwoman Blesener stated that one alternative would be to leave the lot as it is, with maintenance to be provided by the neighborhood. The City could construct the trail, and if the neighbors agree to maintain the lot as open space but do not do so, the City could still retain the option to sell the balance of the lot. She suggested that the trail should be constructed along the northeast property line as was originally designed. Council Members Hartmann and Mertensotto both expressed concern over where financing for the trail would come from if the lot Page No. 2088 August 21, 1984 is not sold. Park Commission member Marsha Knittig stated that when Mr. & Mrs. Maple first came to the Park Commission meeting with regard to.the lot, it was to complain that the lot was becoming a refuse collection area and they wanted it cleaned up. At the next meeting, several neighborhood residents requested that a park be created on the lot. She stated that the Commission confirmed their original decision to recommend the sale of the lot in order to provide the trail, and felt that if the lot were retained and maintenance was left to the area residents there would come a time when the same complaints over the lot as are now being experienced would come up again. Mrs. Anne Maple, 2166 Timmy Street, suggested that another solution would be to put the bikeway through the middle of the lot and suggested that without drainage improvements the investment would possibly only be $500. Public Works Director Danielson stated that the trail and storm sewer system plan was designed on a "first-class" basis so that the trail would last for a long time. If staff were to redesign the plan with a smaller project in mind, the trail could be constructed with just a culvert at the southeast corner, where the trail would connect with the Mn/DOT trail, but that this type of design would probably require much more maintenance. He pointed out however that if the City were to sell the balance of the lot in the future, a storm sewer system would need to be installed. Mr. Dave Mattson stated that at the last meeting at which the issue was discussed, the neighbors felt that the trail should go down the middle of the lot and that less extensive drainage work would be required by doing so. He stated that he does not know the difference between open space and park land but that he believes that until the feeling of the neighborhood changes, the neighbors want the remainder left as open space for the children in the area. Mr. Dennis Kurth stated that if the lot were mowed and maintained, the neighbors would keep the trash off of it. In response to a suggestion from Mayor Lockwood, he also stated that he would see no problem with neighborhood maintenance rather than maintenance by the City. Mr. Mattson stated that if the City is going to construct the pedway, perhaps it could also grade and seed the lot to make it more "mowable." He stated that if the City expects the neighbors to maintain the lot, it would only make sense for the City to seed the lot and get it into a good condition for mowing. Page No. 2089 August 21, 1984 Councilman Mertensotto moved to rescind Council action of April 17th which authorized construction of the trail and sale of the lot to support trail construction costs. Mayor Lockwood seconded the motion. Ayes: 4 Nays: 1 Hartmann 1 Councilman Mertensotto suggested that further discussion over the trail be delayed until the overall County trail system is developed. Councilwoman Blesener suggested that staff be directed to investigate alternatives and recommend the best way to construct an 8 foot trail, either bituminous or some other type of surface which could be upgraded in the future, to be located on the north side of the lot so that if neighborhood maintenance does not work out the City could still retain the ability to sell the remainder of the lot. After discussion, Councilwoman Blesener moved to direct staff to prepare a report on the most economical way to construct a trail along one of the lot lines, so that a buildable home site would still be available, along with estimated costs and a recommendation on how the construction costs can be financed. Councilman Hartmann seconded the motion. Ayes: 4 Nays: 1 Lockwood IVY HILL P.U.D. The Council acknowledged and discussed the feasibility report for construction of utilities to serve the Ivy Hill 2nd Addition. As part of the discussion, Councilman Mertensotto suggested that the City should pursue additional right-of-way dedication in case it is needed in the future. Mayor Lockwood moved the adoption of Resolution No. 84-48, "RESOLUTION ACCEPTING PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT FOR SANITARY SEWERS, WATER, AND STORM SEWERS TO SERVE LOT H, CLAPP-THOMSSEN IVY HILL 2ND." Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 Councilwoman Witt moved the adoption of Resolution No. 84-49, "RESOLUTION ACCEPTING ENGINEER'S REPORT, ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR SANITARY SEWERS, WATER, AND STORM SEWERS CONSTRUCTION TO SERVE LOT H, CLAPP-THOMSSEN IVY HILL 2ND (IMPROVEMENT NO. 84, PROJECT NO. 3)." Councilman Hartmann seconded the motion. Ayes: -5 Nays: 0 INDUSTRIAL REVENUE The Council acknowledged and discussed a memo from the City FINANCING Administrator regarding industrial development bonds and recommending that the.Council authorize issuing a letter of intent to use the City's $3,108,540 industrial development Page No. 2090 August 21, 1984 bond entitlement along with a 1% reservation fee to the state. The memo also contained a recommendation that the City make a "discretionary" application in the amount of $5,000,000 on behalf of the Yorkton Corporation. Mr. Dale Glowa, of United Properties, stated that his firm will request the $3 million entitlement and will pay the 1% 1 entitlement reservation fee. He stated that his firm would like to construct phase 2 of the Mendota Heights Business Center and proposes to use the revenue financing funds to build two single -story buildings. A third, two-story building will be' constructed at a later time. He stated that the site is just east of the existing Mendota Heights Business Center and that he does not yet know whether the property will be developed as a planned unit development. He stated that his firm hopes to break ground for the project in October. Treasurer Shaughnessy stated that it is necessary for the City to allocate its entitlement and must therefore file a letter of intent to the state along with the 1% fee. He suggested that a public hearing on the United Properties request for industrial development financing and on the Yorkton Corporation request be held on September 18th. He stated that Yorkton Corporation has also indicated that it will pay the 1% fee. Administrator Frazell pointed out that Ralph Linvill has also requested that he be allowed to file an application for discretionary funds. Mr. Linvill, present for the discussion, stated that he is requesting industrial revenue financing for the project to be located on Pilot Knob Road, in the amount of $2.6 to $2.7 million. After discussion, Councilman Hartmann moved to authorize staff to send a letter to the Department of Energy and Economic Development along with a 1% fee indicating that the City wishes to retain its $3,108,530 Industrial Development Bond allocation, and further that United Properties be designated as the user of that I.D.B. allocation, paying the 1% fee, and that the $2,500 of issue expense fee be waived until such time as bonds are issued. Councilwoman Blesener seconded the motion. Ayes: 5 Nays: 0 Mr. Larry Lee, President of Yorkton Corporation, reviewed concept plans for the development of property located at Lexington Avenue and T.H. 110, west of the Gould structure. He informed the Council that it is proposed to construct a conference center as the first structure on the property, at the southwest corner of the 28 acre site, and introduced Mr. Steve Musada, founder of Alpha Environments which will be the C Page No. 2091 August 21, 1984 facility tenant. . As part of the discussion, Councilman Mertensotto expressed his Concern over the density shown in the concept drawings articularly because of the proposed T.H. 110 frontage road access. He suggested that serious consideration be given in final plans to providing different ingress and egress. Mr. Lee stated that what he is currently requesting is industrial revenue financing for the conference center, and that the balance of the concept drawings is just to give the Council some idea of what might be eventually done with the site. After discussion, Councilwoman Witt moved the adoption of Resolution No. 84-50, "RESOLUTION RELATING TO A PROJECT UNDER THE MUNICIPAL INDUSTRIAL DEVELOPMENT ACT; CALLING FOR A PUBLIC HEARING THEREON," relative to the Yorkton Corporation project. Mr. Ralph Linvill reviewed concept drawings for a proposed 55,,000 square foot high-tech office/warehouse building. . He stated that he proposed construction of the structure this fall and will request $2.7 million in industrial revenue financing for the project. It was the concensus of the Council that consideration be given to establishing a hearing on the Linvill industrial revenue financing regbest at the August 28 budget meeting. VISITATION FILL PERMIT Mr. Don Ringrose, of BRW, was present to represent Visitation Convent and Johnson Brothers Inc. in their application for conditional use and wetlands permit for filling on the Visitation property located on the south side of Mendota Heights Road. Mr. Ringrose stated that the conditional use permit is of a great deal of interest to both Johnson Brothers and the Convent and asked that the Council reconsider its action of July 17th which denied the permits. It was noted that a primary concern of the Council at the July 17th meeting was that the Convent was not included in either the application or developers agreement, and had not therefore made any commit- ment to responsibility in the project. After discussion, Councilwoman Witt moved to reconsider the action of July 17th denying the Johnson Brothers application for conditional use and.wetlands permits for the Visitation Convent property. Mayor Lockwood seconded the motion. Ayes: 5 Nays: 0 Mr. Ringrose stated that at the July meeting there seemed to be a feeling on the Council that Visitation was not assuming any responsibility and was not very interested in the project, and Page No. 2092 August 21, 1984 that if only Johnson. Brothers, Inc. was the only party involved, public interest might not prevail. He stated that while it is important to the contractor, it is also important to Visitation because the fill placement will enhance the future development of the property. He described the site, including the natural• drainage system and tree growth, and stated that the plan is to retain all of the important vegetation on the east side of the property and the trees on the westerly edge of the property. The trees in the center and those along the freeway are in depressed areas and will be removed. It is proposed that 200,000 yards of material be placed on the site: the filling will be properly engineered, tested and compacted. In response to Council questions, Mr. Ringrose stated that while there is 10 feet of rise across the Tousignant property because of filling, there is only a 4 foot rise over the Visitation site and that the contractor will gain access directly from the freeway and should not need to use any public streets to complete the filling project. Mr. Dave Prusak, from Johnson Brothers, confirmed that all access will be from I-494. Mr. Ringrose stated that a rope fence will be placed around the site to prevent erosion during construction and that nothing will be done on the site that will disrupt drainage at all. Councilwoman Blesener stated that her original concern was that the property would be filled similar to the Tousignant property with large rises on the property, and that the property might be filled at a much higher grade than Mendota Heights Road. Mr. Ringrose responded that topsoil will be stockpiled at the east edge of the property and will be shielded from the ,road area by existing tree growth. It was the concensus of the Council that good cause exists to bypass the Planning Commission in reconsidering the action in that there are changes in conditions that would warrant reconsideration, and in view of the Commission recommendation for approval of the original application. After discussion, Councilwoman Blesener moved that a hearing on the application from Visitation Convent/Johnson Brothers, Inc., be conducted on September 4, 1984, that Council determines that the applicant presented sufficient evidence of change in cir- cumstances to warrant reconsideration of the application, and that the requirement for Planning Commission hearing be waived. Councilwoman Witt seconded the motion. Ayes: S Nays: 0 FIRE PREVENTION Fire Marshal Gene Lange was present to request Council consideration of the repeal of the ordinance regulating the setting of fires and a proposed ordinance prohibiting the use of barbecues in multiple dwelling buildings. With regard to Page No. 2093 August 21, 1984 Councilman Mertensotto stated that he does not understand why the City would want to prevent the apartment dwellers from outdoor barbecuing when fires could occur in single family dwellings just as easily and they are not regulated. Mr. Lange responded that he does not believe the same right prevails, that people in the complex will be living in a cluster and other people in the complex could be endangered - the units have shared ingress and egress. He stated that a copy of the proposed ordinance was given to the property owner who expressed concern because some of the units had already been rented, but Fire Marshal Lange felt that an ordinance should be adopted now, before full occupancy. He suggested that the solution would be for the complex to provide barbecues in the common areas at least fifteen feet from the structures. Mr. Mark Thayer, a resident of the complex, stated that if barbecue related fires occured five times a summer he does not believe that should require government intervention in the apartment dwellers' private lives. He suggested that rather than prohibiting barbecues it would be better to specify the type of grill to be prohibited and require fire extinguishers at the patio doors. He commented that the buildings have brick exteriors and that if a fire started on a balcony he could not the proposed ordinance repeal, Mr. Lange explained that permits for open burning are no longer allowed except by written permit from the Minnesota Pollution Control Agency and that the ordinance is both outdated and contradictory to state regulations. Councilwoman Blesener moved the adoption of Ordinance No. 210, "AN ORDINANCE REPEALING ORDINANCE NO. 1005." Councilwoman Witt seconded the motion. Aryes,.,:5 Fire Marshal Lange stated that there are many multiple dwellings in the City, but that they are predominantly owner - occupied, that in some cases the building design does not provide balconies and in others barbecues are regulated by the associations. Mr. Lange stated that with the advent of the Lexington Heights Apartments, which will be 100% rental and which have wood framed balconies, the Fire Department believes that there should be some control over operation of, barbecues and the storage of flammable liquids in the apartment buildings. He stated that the Fire Department has limited access to the site and does not have adequate aerial equipment and would have to rely on mutual aid if a fire occurred. He cited instances where fires have occurred because of barbecues and felt that the City should make some attempt to control the use of barbecues as the first step in preparation of a -fire prevention code which he felt should be prepared in the next year. Councilman Mertensotto stated that he does not understand why the City would want to prevent the apartment dwellers from outdoor barbecuing when fires could occur in single family dwellings just as easily and they are not regulated. Mr. Lange responded that he does not believe the same right prevails, that people in the complex will be living in a cluster and other people in the complex could be endangered - the units have shared ingress and egress. He stated that a copy of the proposed ordinance was given to the property owner who expressed concern because some of the units had already been rented, but Fire Marshal Lange felt that an ordinance should be adopted now, before full occupancy. He suggested that the solution would be for the complex to provide barbecues in the common areas at least fifteen feet from the structures. Mr. Mark Thayer, a resident of the complex, stated that if barbecue related fires occured five times a summer he does not believe that should require government intervention in the apartment dwellers' private lives. He suggested that rather than prohibiting barbecues it would be better to specify the type of grill to be prohibited and require fire extinguishers at the patio doors. He commented that the buildings have brick exteriors and that if a fire started on a balcony he could not Page No. 2094 August 21, 1984 believe the building would be set on fire. Fire Marshal Lange responded that he is concerned about exposure fires from one balcony to the one above and through patio doors onto drapes, etc. He felt that it is the responsibility of the Department to bring the matter to the Council's attention: other departments have workgd to get this j type of ordinance passed because they felt it important. Mayor Lockwood stated that he would prefer not to ban barbecues but would like to find out whether it is safer to use charcoal than it is to use propane. Fire Marshal Lange stated that if the Council does not wish to consider the ordinance to ban barbecues it should at least ban the use of propane because of potential explosion and regulate the storage of flammable liquids. The Council directed that the proposed ordinance be rewritten in such a manner. SPEED LIMIT Captain Lange reviewed his memo regarding the speed limit on Lexington Avenue from T.H. 110 to Mendota Heights Road. He recommended that the Council wait until the Lexington Heights apartment complex is at least 75% occupied before requesting a speed study because conditions would be more favorable for the City if the request were delayed. The Council directed that Captain Lange return with a recommendation upon 75% occupancy of the apartment complex. HANDICAPPED The Council acknowledged and discussed a memo from Financial ACCESSIBILITY Advisor Shaughnessy regarding Federal Revenue Sharing Act requirements on handicapped accessibility. Councilwoman Blesener moved the adoption of Resolution No.84-51 "RESOLUTION RECOGNIZING HANDICAPPED ACCESSIBILITY, CONFIRMING SELF-EVALUATION AND ESTABLISHING GRIEVANCE PROCEDURE." Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 HOLIDAY SCHEDULE The Council acknowledged and discussed a memo from the City Administrator recommending that the 1984 holiday schedule for office employees be amended to trade the Columbus Day holiday for Christmas Eve. Councilman Hartmann moved to amend the holiday schedule in the City Personnel Code for calendar year 1984, eliminating Columbus Day, October 8th, and adding the day before Christmas, December 24th. Mayor Lockwood seconded the motion. Ayes: 5 Nays: 0 C', Page No. 2095 August 21, 1984 BLOCK GRANTS The Council acknowledged and discussed a memo from the City Administrator regarding identification of potential community development block grant projects. LEGISLATIVE COMMITTEE The Council acknowledged and discussed a memo from the City Administrator recommending designation of a member of the .,, Council to serve on a Chamber of Commerce legislative committee. Mayor Lockwood moved that Administrator Frazell and Councilwoman Witt be appointed as the City's officials delegate's to serve on the Dakota County Chamber of Commerce Legislative Committee. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 SUBURBAN RATE Councilman Hartmann moved to cancel the City's membership in AUTHORITY the Suburban Rate Authority. Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 ELECTIONS The Council acknowledged a memo from the City Clerk recommending appointment of a Deputy Clerk for elections. Councilman Mertensotto moved that Diane Ward be appointed Deputy Clerk for Elections for the 1984 Primary and General Elections. Councilwoman Blesener seconded the motion. Ayes: 5 Nays: 0 LIQUOR ORDINANCE The Council' acknowledged and discussed a memo from the City Clerk recommending summary publication of the Liquor Ordinance and providing a proposed summary. Ayes: 5 Nays: 0 Councilman Mertensotto moved approval of the text of the summary of Ordinance No. 209, Codified as Ordinance No. 1403, An Ordinance Licensing and Regulating the Sale and Consumption of Intoxicating Liquors in the City of Mendota Heights, Dakota County, Minnesota, adopted August 7, 1983, determining that the summary clearly informs the public of the ordinance, and directing that the City Clerk submit the summary for publication in the Sun Newspapers and maintain a complete copy of Ordinance No. 209 in the City Clerk's office for inspection by any person during regular office hours. Councilman Hartmann seconded the motion. Page No. 2096 August 21, 1984 VFW DONATION Administrator Frazell informed the Council that the Mendota VFW has offered to pay for the purchase and installation of the flag pole at the new Fire Station at an expense estimated to be $1,851.00. Mayor Lockwood moved that the City Council accept with considerable gratitude the generous offer of the Mendota VFW, ;�. acknowledging that an inscription will be placed on the base of the flagpole acknowledging the contribution. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 ADJOURN There being no further business to come before the Council, Councilman Hartmann moved that the meeting be adjourned to 7:00 P.M. on August 28th for discussion of the proposed 1985 departmental budget requests and consideration of the Linvill Industrial Revenue Financing hearing resolution. Mayor Lockwood seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: Kathleen M. Swanson City Clerk ATTEST: Robert G. Lockwood Mayor Page No. 2097 August 28, 1984 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Special Meeting Held Tuesday, August 28, 1984 :,,,Pursuant to due call and notice thereof,• the special meeting of the City r-tcouncil, City of Mendota Heights, was held at 7:00 o'clock P.M. at City ;MHall, 750 South Plaza Drive, Mendota' Heights, Minnesota. `,._-,Mayor Lockwood called the meeting to order at 7:00 P.M. The following ;:members were present: Mayor Lockwood, Council Members Blesener, Hartmann, Mertensotto and Witt. INDUSTRIAL REVENUE Councilman Mertensotto moved the adoption of Resolu- FINANCING tion No. 84-52, "RESOLUTION CALLING FOR A PUBLIC HEARING ON A PROPOSAL FOR A COMMERCIAL FACILITIES DEVELOPMENT PROJECT PURSUANT TO THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT AUTHORIZING THE PUBLICATION OF A NOTICE OF THE HEARING," relating to a request from Ralph Linvill for $2,700,000 in finan- cing, the hearing to be conducted on September 18th. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 Councilman Mertensotto moved the adoption of Resolu- tion No. 84-53, "RESOLUTION CALLING FOR A PUBLIC HEARING ON A PROPOSAL FOR A COMMERCIAL FACILITIES DE- VELOPMENT PROJECT PURSUANT TO THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT AUTHORIZING THE PUBLICA- TION OF A NOTICE OF THE HEARING," relative to an app- lication from the Northland Company for $3,000,000 in industrial revenue financing, the hearing to be held on September 18th. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 Councilman Mertensotto moved the adoption of Resolu- tion No. 84-54, "RESOLUTION CALLING FOR A PUBLIC HEARING ON A PROPOSAL FOR A COMMERCIAL FACILITIES DEVELOPMENT PROJECT PURSUANT TO THE MINNESOTA MUNI- CIPAL INDUSTRIAL DEVELOPMENT ACT AUTHORIZING THE PUB- LICATION OF A NOTICE OF THE HEARING," relative to an application from the Northland Company for $2,000,000 in industrial revenue financing, the hearing to be conducted on September 18th. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 Page No. 2098 August 28, 1984 REVENUE SHARING Councilwoman Witt moved that the Federal Revenue Sharing proposed use hearing and 1985 Budget hearing • which had been scheduled for September 4th be re- scheduled to September 18th. Council woman Blesener seconded the motion. Ayes: 5 Nays: 0 BUDGET SESSION Administrator Frazell reviewed his comments which were included in the draft 1985 budget document. He stated that the budget is intended to serve as a work plan for staff, and he informed the Council that he had invited the department heads to include addition- al funding levels for new services. The police, fire and road and bridge departments did include the addi- tional service level. He stated that no significant change in the taxing level would be necessary and that only a 1/10th mill increase would be required. Mr. Frazell reviewed the departmental Add -Level A requests as follow: Police Department included an additional sergeant in 1985, recognizing that this could be deferred to 1986; Fire Department requested that 4 new firefighter positions be added; the Road and Bridge Department requested funding for street lighting. Mr. Frazell also stated that the Police Department budget reflects a full-time police cap- tain (rather than the prior years' budgeting for a 3/4 time Captain), and the Fire Department requests an allocation for contracted fire inspections as opposed to past practice of budgeting 1/4 of the Police Captain/Fire Marshall position. Mr. Frazell suggested that two additional items should be consid- ered: should the sewer sealing program be increased, and should contractor licensing be eliminated? ENGINEERING Public Works Director Danielson reviewed the proposed Public Works and Engineering Capital Improvement Pro- jects for 1985-1990. It was the concensus of the Council that construction of Mendota Heights Road from Lexington to TH 55 be delayed to 1986, that Mendota Heights Road upgrading from Lexington to TH 149 be delayed to 1987, and that the Huber Drive/ Mendota Heights Road connection be deleted from the budget. Mr. Danielson reviewed the proposed street lighting capital improvement projects. Administrator Frazell stated that it is proposed that about 50 lights be installed, based on a program of 10 lights per year. It was the general consensus of the Council that the program should be tested in 1985, that staff should Page No. 2099 August 28, 1984 determine the 10 most primary intersections to be used in the test year, and that the Council will give approval on the style of lights to be used. The Council tentatively approved the proposal for NSP owned lights rather than City owned wood posts, with final Council determination to be based on aesthetic qualities of the NSP lights. It was also the concen- sus of the Council that the proposed lighting at the intersection of Mendota Heights Road and TH 13 remain in the 1985 program, financing to be through the Tax Increment District Fund and the Road and Bridge Department budget (add -level A). REVENUE COMMENTS Treasurer Shaughnessy stated that the levy as proposed is well within the suggested levy limit, and could in fact be increased. Mr. Shaughnessy then re- viewed the various additional sources of general fund revenues projected for 1985. There was discussion over permit fees. Administrator Frazell stated that staff has discussed the matter and determined that no deviation is allowed by the State on plan check fees, but that staff will continue to address the matter of permit fees. ® ADMINISTRATION Administrator Frazell stated that the only real increase in the Administration budget is the cost for inclusion of a Council/staff leadership training workshop. Mayor Lockwood felt that such sessions are not necessary every year; Councilwoman Witt stated that there have been staff changes and if there are any changes in the Council a session would be impor- tant; Councilman Hartmann stated that if there are Any changes in the Council, the session would be very worthwhile. POLICE DEPARTMENT Mayor Lockwood expressed his concern over the amount of money proposed to be expended on radio communica- tions. Police Chief Delmont reviewed the history of past radio purchases, the antiquated radio equipment being used at the West St. Paul Dispatching Center and the reception and transmission problems caused by the topography of several areas of the City. He advised that if West St. Paul funds its portion of Cthe communications upgrade, the Mendota Heights communication system should be in good shape for many years. He indicated that the City has never had equipment capable of over-riding the terrain and expressed concern over officer safety. Administrator Frazell stated that no commitment is necessary this evening and that the communications study has not yet been received. Page No. 2100 August 28, 1984 Councilman Mertensotto pointed out that the Police budget did not document the need for an additional sergeant but did argue for an additional police patrolman Administrator Frazell stated that a greater need is anticipated because of the completion of the apart- ment complex. Chief Delmont stated that he would like to have an additional sergeant's position in 1985 but that he was hoping for a compromise which would result in an additional patrolman position in 1985. He stated that he is concerned about the supervision during night-time hours. He indicated that the current sergeant is very important in the crime prevention program and in administrative duties. He stated that while adequate coverage should be maintained on the street, he is also concerned that some of the department's effective- ness might be lost because of the lack of night-time supervision. It was the general concensus of the Council that an additional patrolman position should be looked at•in six months. It was noted that other changes in the budget include an increase in the Chief's auto allowance to $120 per month along with an increase in conferences and schools to allow the Chief to attend the national conference. There was also some discussion about ambulance servicing, and Councilman Hartmann felt that the City should be developing some type of alternatives to the existing service. Administrator Frazell reviewed the five-year opera- ting capital budget and informed the Council that because of the projected cost for communications upgrading the budget does not include a computer system within the next five years. He indicated that a system which staff has researched would cost approximately $50,000. ANIMAL CONTROL There were no Council questions on the animal control budget. FIRE DEPARTMENT Assistant Fire Chiefs Lerbs and Maczko were present to discuss the proposed Fire Department budget for 1985. Assistant Chief Lerbs explained the need for four additional firefighters. Administrator Frazell stated that the only other major change proposed is that the Fire Marshall responsibilities be contracted rather than in-house. He stated that the proposed budget includes $8,000 to provide for approximately 8 hours of contracted time per week for inspections at industrial structures,etc. Administrator Frazell reviewed the proposed capitol budget which includes ' 'CODE NINF'ORCEMENT Page No. 2101 Augusty '28, 1984 the proposed acquisition of a new pumper in 1986 and a rescue truck in 1989. It was the concensus of the Council that a false alarm ordinance is imperative and its preparation should be a priority. Administrator Frazell reviewed the proposed Code Enforcement budget, stating that it is maintenance level only but does include $3,000 for a hand-held radio and a share of the base station unit. Administrator Frazell stated that the Code Enforce- ment Officer has recommended elimination of the City's contractor licensing requirements. It•was the concensus of the Council that the requirements should be retained. ROAD AND BRIDGE Public Works Superintendent Ploumen•was present to review the Public Works Department budget proposals. Mr. Ploumen reviewed the proposed Road and Bridge Department budget for 1985 and the five-year operating capital proposal. He stated that the 1985 ® budget proposal includes $25,000 in equipment certif- icate financing for radio replacement and $1,700 to acquire a rotary mower for the John Deere tractor, also proposed to be financed through equipment certificates.. PARKS DEPARTMENT Park Commission member Jim Stein was present to discuss the proposed Park Department budget. Mr. Stein stated that the budget proposes moving the park bond issue from the spring of 1985 to the spring of 1986 and using park fund monies in 1985 to build the trail system. He stated that at the joint Council/ Commission meeting it was the concensus to go ahead with a bond issue referendum in 1985 for trails and park acquisition but that meetings between City officials and the Wachtler family have resulted in a recommendation to delay the referendum. He stated that it is his concern that if the school or the Wachtler property becomes available the City will be caught without available funds to acquire the lands. He felt that from the standpoint of being prepared, it would be advisable to good ahead with preparation for a bond issue in 1985. He thought that perhaps the best way to accomplish the City's goal would be to get an option on the Wachtler property and then go ahead with a referendum. He stated that he will only agree to delaying the bond issue to 1986 if the Page No. 210 2 August 28, 1984 Council commits itself to going ahead with the bike trail system construction in 1985. Mayor Lockwood stated that he would like to see the trail construction started and does not object to using special park fund monies. He also felt that it would be best to delay the bond issue referendum to 1986. Mr. Stein stated that he would like to see the Council go on record regarding bike trail construc- tion and would also like negotiations to begin with the Wachtler family. Councilwoman Blesener stated that she feels negotiations with the School District should also begin. She stated that the City needs to get a handle on the issue and that there'is no reason not to open discussions and try to get some kind of written commitment from both parties. Mayor Lockwood stated that a compromise might be to go back to the Wachtler family and advise,them of the problems and find out if they are willing to commit to some kind of a program. It was the concensus of the Council that some bike trail construction should be completed in 1985 using special park fund financing and placed a priority on the section described in the capital improvement project sheet as Phase III over those proposed as Phases I and II. Public Works Superintendent Ploumen reviewed the proposed operating budget and five-year capital request forms. He 'stated that it is proposed to purchase a new 3/4 ton four-wheel drive pick-up (with plow) to replace existing unit No. 501, at a gross cost of $16,000 in 1985, and also that $9,000 has been budgeted for replacement of 2 radios and one-third of the cost of a new base station. Administrator Frazell stated that the Park Commission wants to look at the option of joint recreation program with West St. Paul and Eagan rather than what the City currently does. UTILITY DEPARTMENT Administrator Frazell and Treasurer Shaughnessy reviewed the proposed Utility Department budget for 1985. The Council was informed that no change in sewer rates is proposed for -1985. With regard to the sealing program, it was the concensus that the $15,000 budgeted be left as is and that consideration be given to increasing the program after reductions in charges from the MWCC are known. It was also noted that $13,200 is proposed for replacement of Page No. 2103 August 28, 1984 radios and one-third of the cost of a new base station for the Public Works Department. OTHER FUNDS Administrator Frazell and Treasurer Shaughnessy proposed budgets for the "other funds" included in the draft budget document. 3. k. rR.BUNUE SHARING c Administrator Frazell reviewed the proposed uses of Federal Revenue Sharing entitlements, stating that $7,000 of the entitlement for 1985 is proposed to be used for preparation of a City Hall study and that it is proposed that $29,050 be appropriated to a City Hall building reserve fund. Councilman Mertensotto stated that he would like to see a reduction in the mill levy for 1985. In response, Administrator Frazell stated that perhaps $7,000 can be allocated from the Revenue Sharing entitlement for the City Hall study and that the balance of the enti- tlement could be used for capital outlay purposes. It was the concensus of the Council that $7,000 in revenue sharing funding be used for a City Hall study in 1985. ADJOURN There being no further business to come before the Council, Councilman Hartmann moved that the meeting be adjourned. Councilwoman Blesener seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 11:13 o'clock P.M. ATTEST: Robert G. Lockwood Mayor Kathleen M. Swanson City Clerk c Page No. 2104 September 4, 1984 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, September 4, 1984 l?surMualnt to due call and notice thereof, the regular meeting of the City f` ;;stCouzrcfl, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hell., 750 South Plaza Drive, Mendota Heights, Minnesota. L, :j . — Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The >:fo7,1--fowing members were present: Mayor Lockwood, Council Members Blesener, "tAjartmann, Mertensotto and Witt. ADOPTION OF AGENDA Councilman Hartmann moved the adoption of the agenda for the meeting. Councilwoman Witt seconded the motion. Ayes; 5 Nays: 0 PROCLAMATION Mayor Lockwood read a proclamation for the Council and audience, declaring the week of September 17th through September 23rd as Constitution Week in Mendota Heights. Councilman Mertensotto moved approval of the Proclamation as read. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Councilman Hartmann moved approval of the consent calendar as submitted and recommended for approval as part of the meeting agenda, along with authorization for execution of all necessary documents contained therein. a. Acknowledgement of the Code Enforcement monthly report for August. b. Acknowledgement of the Fire Department monthly report for July. c. Acknowledgment of the Engineering Status Report for August. d. Acknowledgement of a notice from the Minnesota Municipal Board regarding annexation of land to Mendota Heights. Page No. 2105 September 4, 1984 e. Acknowledgement of a notice from NSP regarding an application for natural gas rate change. f. Acknowledgement of a notice from Fire Chief Noack regarding the suspension of a firefighter. C g. Acknowledgement of the minutes of the August 7th Park Commission meeting. h. Approval of the list of claims dated September 4, 1984 and totalling $87,497.66. i. Approval of the list of licenses, granting licen- ses to: David and David Sewer Excavating License and Water, Inc. Hays Construction General Contractor License Klosner-Goertz Const. Inc. Masonry License Jim Stevens Const. Inc. General Contractor License Councilwoman Blesener seconded the motion. Ayes: 5 Nays: 0 PUBLIC COMMENTS Mayor Lockwood recognized Deborah Tompkins, a candidate for Dakota County Commissioner, and Roger Garske, a candidate for District 39A State Representative who were present in the audience, and each of whom made a brief presentation. Mrs. Jo Peterson presented to the Mayor, City Council members and City Administrator Mendota Heights logo pins which she had had prepared at her own expense. HEARING - MN/DOT Mayor Lockwood opened the meeting for the purpose of SALT SHED, CASE 84-15 a public hearing on an application from Mn/DOT for a conditional use permit to construct a 100 by 30 foot salt storage shed at their maintenance facility site located at 2229 Pilot Knob Road. Mr. Dick Hathaway, Mn/DOT's Maintenance Operation Engineer, reviewed the proposal and answered questions. Councilman Mertensotto asked if there would be on-site absorption for the run-off. Mr. Hathaway stated that the run-off from the approximate 0.3 acre salt operation area would be directed to a single catch basin that would empty into a retention pond that would be sized to hold the run-off from a 100 -year storm. Page No. 2106 ® September 4, 1984 In response to a question from Mayor Lockwood, Mr. Hathaway stated that the storage shed is sized to hold 100 tons of material and will be a water -tight structure with a bituminous floor. There was general Council discussion and concern over whether or not the retention pond should have a lined bottom to prevent leaching of salt. Mr. Hathaway assured the Council that this new salt storage facility will be similar or better in design to all the salt storage facilities around the state and that there have been no problems with salt damage on any of them. He also reminded the Council that during the time when salt is out in the open, from November through April, there are very few rainstorms to cause salt run-off. Responding to a question from Councilman-Mertensotto regarding landscaping along TH 13, Mr. Hathaway stated that the landscaping will consist of transplanted evergreen trees. Mayor Lockwood asked for questions and comments from the audience. There being no questions or comments, Councilman Mertensotto moved that the hexing be closed at 8:08 P.M. Mayor Lockwood seconded the motion. Ayes: 5 Nays: 0 Councilman Mertensotto moved the adoption of Resolution No. 84-55, "RESOLUTION GRANTING CON- DITIONAL USE PERMIT FOR MN/DOT STORAGE BUILDING," with the conditions that: work must be completed according to the plan which includes a retention pond; that the exterior building color, including the roof, be dark brown; that a detailed landscaping plan which maximizes coniferous plantings along the west and south boundaries adjacent to the salt storage area be prepared; and, that the landscaping plan be submitted for staff review and approval. CMayor Lockwood seconded the motion. Ayes: 4 Nays: 1 Hartmann ASSESSMENT HEARING Mayor Lockwood opened the meeting for the purpose. of KINGSLEY ESTATES a public hearing on proposed assessments for the construction of sewer, water and storm sewer improvements. Page No. 2107 September 4, 1984 Public Works Director Danielson briefly described the details of the construction and associated costs for the project. There are 24 units proposed to be assessed, with costs being equally distributed. It is proposed that each unit be assessed $5,535.98 for the improvements, which consisted of the installation of sanitary sewer, watermains and storm sewer, and that the assessments be collected over a 19 year period at 11% interest per year. Mayor Lockwood asked for questions and comments from the audience. There being no questions or comments, Councilwoman Witt moved that the hearing be closed at 8:15 P.M. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 Councilman Hartmann moved the adoption of Resolution No. 84- 56, "RESOLUTION ADOPTING AND CONFIRMING S"' ASSESSMENTS FOR SEWER, WATER AND STORM SEWER IMPROVEMENTS TO SERVE KINGSLEY ESTATES P.U.D. (IMPROVEMENT NO. 83, PROJECT NO. 5)." Councilwoman Blesener seconded the motion. Ayes: 5 Nays: 0 HEARING - JOHNSON Mayor Lockwood opened the meeting for the purpose of BROTHERS/VISITATION a public hearing on applications from Visitation CONVENT Convent and Johnson Brothers for reconsideration of wetlands and conditional use permit for filling applications which were denied by Council on July 17, 1984. Mr. Donald Ringrose, a Civil Engineer from BRW, Inc., presented the details of the project for the appli- cants. Because he had made a similar presentation last meeting in requesting reapplication hearing approval, he kept his remarks brief. Mayor Lockwood asked for questions and comments from the audience. CMr. Robert Tousignant, the landowner to the west of the site, was present and asked about how the project would match into his land. Mr. Ringrose stated that he had obtained a copy of the Tousignant grading plan from the City so that the two projects would match together perfectly. The Council asked Mr. Tousignant what his intentions are with regard to the black dirt stockpile on his c_ -x ,,Awes- 5 ^7, . :ziF. Ayes: 5 Nays: 0 Page No. 2108 September 4, 1984 property. He responded that the black dirt would be made available to the future developer of the land. There being no further questions or comments, Councilwoman Witt moved that the hearing be closed at 8:23 P.M. Councilwoman Blesener seconded the motion. Councilman Mertensotto moved the adoption of Resolution No. 84-57, "RESOLUTION APPROVING CONDITIONAL USE PERMIT," conditioned upon execution of the developer's agreement by both Johnson Brothers and Visitation Convent. Councilwoman Witt seconded the motion. CASE NO. 84-16, Mr. David Marich, the applicant, presented facts and MARICH answered questions regarding his application for WETLANDS PERMIT & variance and wetlands permit for 1190 Sylvandale VARIANCE Road. Mr. Marich stated that he proposes to construct a 4,000 square foot, $300,000 home on the property for Frank Mulaney. Counclwoman Blesener felt that the home should be moved east to give more open space along the street. She also felt the south driveway opening on Sylvandale was too close to Ivy Falls Avenue. Mayor Lockwood felt the neighborhood should be notified and given a chance to comment on the proposal, particularly those facing the garage access on Ivy Falls Avenue. Councilman Mertensotto moved waiving of the public hearing and approval of the wetlands permit together with granting of a 12 foot front yard variance and seven foot rear yard variance conditioned upon Mr. Marich moving the southerly driveway location to be a minimum of 30 feet from the southerly lot line and obtaining written consent from Mr. & Mrs. Brown and Mr. & Mrs. Countryman on the proposed layout. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 FREEWAY DEDICATION There was a concensus of the Council to support Mn/DOT District Engineer Kermit McRae's suggestion that a dedication ceremony be conducted for the opening of I -494/I -35E opening. Page No. 2109 September 4, 1984 ELECTION POLICY There was a concensus of the Council to support the City Administrator's proposed election policy. It was the feeling, however, that only abbreviated agenda packets should be sent to the candidates. Councilwoman Blesener moved the adoption of the City Policy on Council Elections. t` Councilman Mertensotto seconded the motion. Ayes: 5 Nays: 0 MISCELLANEOUS The Council acknowledged a memo regarding the Schaak Electronics unapproved warehouse sale and directed staff to send a letter to Schaak warning against future violations. Staff was directed to sent a letter of appreciation to Mrs. Jo Peterson for her preparation and distribution of City logo pins. PERSONNEL At 9:16 P.M., the Council adjourned to the Engineer— ing Conference Room for the City Administrator eval— uation session. ADJOURN There being no further business to come before the Council, Councilman Hartmann moved that the meeting be adjourned. Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 10:00 o'clock P.M. Kathleen M. Swanson City Clerk ATTEST: Robert G. Lockwood Mayor (M-tyinia E. _ZatzF_yzwz 257 Sou Az c4u&. =S -o. 93-ul, _-4'(,Z- 55075 October 1, 1984 `'I The Honorable Robert Packwood Mayor of Mendota Heights 750 South Plaza Drive Mendota Heights, Minnesota 55120 The National Federation of Business and Professional Women's Clubs of the United States began National Business Women's Week in 1928 "to dramatize women's contributions to the economic, social, and political life of the community, state, nation, and the world." For 56 years special activities have been sponsored by the Federation and its local organizations to honor the working woman. Over the years National Business Women's Week has become an event widely recognized by public and private institutions and local communities. The Presi- dent of the United States, at the request of BPW/USA, declares the third full week in October to be National Business Women's Week; governors and mayors often issue similar proclamations. This year, National Business Women's Week is October 21-27. Special events will highlight the achievements of working women and their essential place in the United States labor force. Women have entered all occupations and industries and have made invaluable contributions to the American economy and worklife. On behalf of the Northern Dakota County BPW, I would like to ask you to proclaim October 21-27, 1984, as National Business Women's Week in Mendota Heights.211 of us will appreciate it. Thanks for your cooperation. "A WA—MrA now. 9 CITY OF SOUTH ST. PAUL Sincerely,- Crinia Lanegran A51-7087 VIRGINIA LANEGRAN Council Member 125 THIRD AVENUE NO., SOUTH ST. PAUL, MINN. 55075 r PROCLAMATION OF THE WEEK OF OCTOBER 21-27 AS NATIONAL BUSINESS WOMEN'S WEEK WHEREAS, the National Federation of Business and Professional Women's Clubs of the United States began National Business Women's Week in 1928; and WHEREAS, since that time it has been customary for the President of the United States to declare the third full week of October as National Business Women's Week; and WHEREAS, this annual event has become widely recognized by private and public institutions, including local governments, throughout the country; and WHEREAS, it is appropriate that the City of Mendota Heights takes this occasion to honor the many business and professional women who live and work in our community. . NOW, THEREFORE, I, ROBERT G. LOCKWOOD, by virtue of the authority vested in me as Mayor of the City of Mendota Heights, in the State of Minnesota, do hereby proclaim the week of October 21 - 27 as Business and Professional Women's Week in Mendota Heights, and urge all citizenry of the community to acknowledge and reflect upon the invaluable contributions of business and professional women to the American economy and worklife. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City to be affixed this 16th day of October, 1984. Signed Robert G. Lockwood Mayor PROCLAMATION OF THE WEEK OF OCTOBER 15 - 20 AS LEAGUE OF WOMEN VOTERS OF NORTHERN DAKOTA COUNTY WEEK WHEREAS, members of the League of Women Voters of Northern Dakota County ".r." fijhp a served the residents of Mendota Heights for 28 years; and -`:-':WHEREAS, during these years members of the League of Women Voters of .'No.r. here Dakota County Area have done much to encourage educated nonpartisan 1 tical activity; and ;:VHEREAS, members of the League of Women Voters of Northern Dakota County "; Azea-leave given generously of their time and efforts as volunteers assisting all phases of elections; NOW THEREFORE, I, ROBERT G. LOCKWOOD, by virtue of the authority vested in me as Mayor of the City of Mendota Heights, in the State of Minnesota, do hereby proclaim the week of October 15 to October 20, 1984, to be LEAGUE OF WOMEN VOTERS OF NORTHERN DAKOTA COUNTY WEEK and do express the sincere appreciation of the City of Mendota Heights for the assistance and cooperation of the League of Women Voters of Northern Dakota County Area. IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City to be affixed this 16th day of October, 1984. Signed Robert G. Lockwood Mayor ® CITY OF MENDOTA HEIGHTS ( PARK AND RECREATION COMMISSION MINUTES SEPTEMBER 18, 1984 The regular meeting of the Mendota Heights Park and Recreation Commission was called to order at 7:30 P.M. by Chairperson Stein. The following members were present: Stein, Doffing, Knittig, Schneeman, and Singer. Members absent were °wMcMonigal and Williams. Also present was Dewey Selander. ","APPROVAL OF Minutes of the August 7, 1984 meeting were approved as submitted. "MINUTES • ° BIKE TRAIL CON- Since the City Council approved the allocation of $100,000 from t' }..-ASTRUCTION PRIORITIES the Park Fund for the partial construction of a bike trail, the Commission was concerned that the necessary preparation be made to implement the project as soon as possible. After discussion, Knittig moved the City staff be directed to begin an analysis and feasibility study of the entire Backbone System, with primary emphasis on the corridor between Mendota Heights Road and Marie Avenue. Schneeman seconded the motion. Ayes: 5 Nays: 0 LOT 10, CURLEY After reviewing press articles and City Council actions regarding ADDITION the controversial lot in Curley Addition, the Commission unanimously passed the following resolution: We the members of this Park Commission support the expenditure of Park Fund monies for the construction of an eight -foot wide crushed, limestone rock trail through Lot 10, but oppose the use of Park Fund monies for any other improvements. WACHTLER PROPERTY Chairperson Stein reported that he, Mayor Lockwood, and City - Administrator Frazell would meet with a representative of the Wachtler family to discuss the possibility of an option to purchase the property, should it become available. EXISTING Recreation Director Selander commented on the following questions RECREATION raised by the Commission regarding the recreation program. PROGRAMS 1. Volleyball was offered to residents several years ago but due •to lack of interest and difficulties with facility reservations, interested persons were encouraged to participate in the West St. Paul program. 2. T -ball coaches are in a difficult position with the young players However, he felt that skills are being taught and the players are benefitting from the program. 3. A certified instructor is hired by the School District and that person dictates what tumbling programs are offered. Inter- ested parents may call Turners for pre-school tumbling and gynmastic programs. Page Two Park Commission Minutes, September 18, 1984 4. Since there is no organized slow pitch softball league in Mendota Heights due to lack of facilities, interested parties are encouraged to contact Dewey for openings on existing teams. NEW RECREATION With increased interest in volleyball, the Commission directed PROGRAMS that Selander check facility schedules and, pending availability, advertisements be placed in area newspapers for recreational league and couples volleyball. Ice rink hours will also be advertised. A resident contacted Commissioner Knittig about the possibility of the City initiating and organizing a Senior Citizen Club, since Mendota Heights residents are not eligible to attend the „West St. Paul club. Selander agreed to advertise and direct an organizat- ional meeting to be held in the Community Meeting Room in City Hall. MISCELLANEOUS Singer will contact City staff as to the condition of existing cross country ski trails in the parks. He will also contact Dakota County to find out the availability of a groomer and the associated costs. Doffing will attend the next meeting of the City Council. The next meeting of the Park and Recreation Commission will be on Tuesday., October 9, 1984, at 7:30 P.M. ADJOURN There being no further business to come before the Commission, the meeting was adjourned. AS:madlr M Respectfully submitted, Alan Singer, Secretary MENDOTA liElGlITS FIRE, DEPARTMENT MONTHLY REPORT Fire Calls No. 84-125 Thru 84-135 Number of Calls 11 Month of September f I q 84 FIRE ALARMS DISPATCHED TYPE NO. STRUCTURE CONTENTS MISC. TOTALS TO DATE Commercial 161/y400 Residential 2,210 r e s 2 4,950 21,800 ;:Con x-act,.'.'F i r e s (A11 I 20,000 V'ehkc­le` Accidents 1 $ $ 4,950.1 Monthly Loss Totals Men ,H as 'Rescue (no fire) 1 All Fires All Areas S 4,950 $ 205,410 '.:Grass, Brush&No Value 1 Men Hgts Only Struct/Contents 163,610 False Alarm Criminal Men Hgts Only Miscellaneous 21,800 False " Commercial Men Hgts Total Loss to Date $ 185,410 False " *Residencial 3 BILLING FOR SERVICES Good Intent Calls 3 Agency 'This Month To Date TOTAL CALLS 11 Mn:DOT LOCATION OF FIRE ALARMS To Date Last Yr. Milw RR Mendota Heights 11 -10-6 88 CNW RR Mendota 3. Others Sunfish Lake -3 6. TOTALS $ $ Lilydale 16 10 Other Mutual Aid -3 0 FIRE MARSHAL'S TIME FOR MONTH_ TOTAL 11 135 107 Inspections C 1 WORK-P':"RFORMED Hours To Date Last Yr. Investigations Fire Calls 191 2774 1919 Fire Calls Meetings 30 274 245 Drills 48 548 472 Meetings 3 Weekly Clean -Up 25 206 251 Drills, Training pecial Training 42 180 240 Miscellaneous 20 Administrative 29 230 118 Fire Marshal 24 370 407 Total 24 TOTALS 389 4582 3652 Remarks: See other side of this M sheet for monthly synopsis. SYNOPSIS OF MONTHLY RUNS The department responded to eleven runs during the month of September. None of the calls were for structure fires. One call was to extinguish a fire that damaged a lawn service's tractor. The loss was set at $4,500. On September 30th the depart- ment was called to the intersection of Hiways 110 and 149 to assist with a personal injury accident. There was four injured people with one of them trapped in the vehicle. The Lukas tool was used to make the extracation. 'r' SYNOPSIS OF TRAINING The two hour session was used to pra&-ice relay pumping. All four of the pumpers were used to move the water supply a total of 1500 feet. The special Rescue session was used to review the equipment on the rescue truck and to instruct the newer members in the proper use of the equipment. FIRE, DE•RA•R`3'MEN'I' MONTHLY WORK -PERFORMANCE Month -C•a115"`` or Month "iar• Total Date 13� Fire Calls Att'd Month Fire Calls Att'd Year Per- cent Att'd Year Clean C P Hrs (Month- Bus. l Meet ( rill ing Hrs Z Hrs Off'r Meet ing Hrs Spec. Drill RE%or. 1•1rs X Other Act'y 4eC��� Hrs 2P Other Act' Hrs LeRoy Noack . Chief % I 9 (o to `i I yq (off'.- X X X x)( X X X X x X Admi Hrs Bill Lerbs ' .Asst John Maczko Asst. Capt. Lambert Derks_ 5(a y,l Paul Dreelan ix x X Mike Coonan 10 X_ x ry n H 115 SS Ed Adei•an q x. Pat Knight q I -7 /K ix ur' ,•. 5 a3q X he Carlson 2. Paul Maczko -I Lo1 45- Rill rhislera X. x r�Marn Connolly S b3 John Ne ka `� - 5 1 George Lowe S �-Y Y x X' LEAS '— • - I 'Pt. aeff stenhau4m,�_11 9 2L 6 1X X X x X.! X Gerald Nelson q 1 3 I i Geo.Noack Jr. 10 t - sa Y Mike Maczko 7 DS -7 I i _ 1 i Capt.Ken Noack qq' 'Tom Weinzettel `t 3 O Tom Olund akko 0- X k. Jim Kilbur 7 y ' X X• �' Keith Stein q k s' kmt. MO -r I 1 otal Attended ot. Man Hours �5 er.RunsPerMari�: _ver,' enPer Ru .Z.6 Comments- CITY OF MENDOTA HEIGHTS MEMO October 9, 1984 TO: Mayor and City Council) FROM: Kevin D. Frazel C� City Administ ator SUBJECT: Update on Wholesale Water Study For some time, we have been talking about the possibility of converting the Mendota Heights Water System from St. Paul retail to a wholesale operation. At the beginning of the summer Council authorized Short -Elliot -Hendrickson to complete a feasibility study of making such a conversion. This is to let Council know that we have received the preliminary draft of the SEH study. However, staff felt that the report did not fully answer all of the questions we have about whether the City should get into the water enter- prise business. Therefore, we have asked SEH to expand their report to address our concerns. They have indicated that they feel that this can be accomplished within the next month, and within the maximum $9,500 figure authorized for the study. At this point, we would expect to have the SEH report before the Council for its consideration at a December meeting. KDF:madlr -r iv; CITY OF-MDOIA HEIGHTS' -TREASURER'S REPORT - SEPTEkBER, 1984 Balance DAKOTA COUNTY STATE BANK Checking Account $ 73,322;86 Savings Account 376.65 C.D. Due Savings Certificates 3-28-85 @ 10.357 25,000.00 TOTAL $98699.51 "'Collateral - Bonds $320,000 Govt. Guar. 100,000 -`ZHEROKEE STATE BANK C.D. Due 1-30-85 @ 11.4% 250,000.00 C.D. Due 7107-85 @ 12-75% 300,000.00 C.D. Due 12-04 ' -84 @ 11% 125,000-00 Savings Cert. 3-3-85 @ 10.7% 13,952.59 TOTAL $688,952.59 Collateral - Bonds $1,300,000.00 Govt. Guar. 100,000.00 U.S. TREASURY BILLS DUE 3-21-85 $630,000 (AM) (10.60) $568,375.60 3-12-85, 300,000 (1st) (11-18) 2843091-00 11-15-84 325,000 (Dk) 308,092.96 11-01-84 850,000 (Dk) 777,257.71 Collateral - Bonds Govt. Guar. MINNESOTA STATE BANK C.D. Due Collateral,Govt. Guar. MINNESOTA FEDERAL SAVINGS & LOAN 100,000 C.D. Due -3-12-8-5 @ 11.857. Collateral,Govt. Guar. FIRST NATIONAL BANK OF ST. PAUL C.D. Due Collateral - Bonds -...- Govt. Guar. Repo TOTAL FUNDS AVAILABLE: $-2,825,469-37 Collateral $420,000 100,000 L. ShauRhnessy .1 CITY .OF MENDOTA HEIGHTS October 10, 1984 TO: Mayor and City Council FROM: Kevin D. Fraze City Adminis ator SUBJECT: Public Works Amended Work Schedule INTRODUCTION During last years negotiations, the employees requested that we consider an amended summer work schedule. In response to that request, the negotiated contract was written so that such a schedule amendment could be accommodated, at the discretion of the City. This year, we "experimented" with a schedule of four -nine hour days, and a four hour Friday. ANALYSIS OF THE RESULTS The amended schedule was in place from approximately May 1st, until Friday, October 5th. On several occasions, I have discussed reactions to the amended work schedule both with the employees and with Public Works Superintendent Dick Ploumen. The concensus of both Dick and the employees is as follows: 1. There very definitely was no loss in productivity, nor any other noticeable negative impacts of the amended work schedule. 2. The longer nine hour days on Monday through Thursday were somewhat better suited for parks maintenance, and street repair. Both the employees and Dick were of the opinion that the nine hour day enabled them to finish many jobs, that otherwise they would have had to complete the following morning. This resulted in some productivity increase, since less work hours were lost to start-up and break -down time, including the movement of equipment. 3. The City's willingness to grant the employees' request for the amended work schedule was positively and enthusiastically received, and definitely led to a heightendd sense of morale among the employees. SUMMARY COMMENTS Measuring productivity in'a public works department is a difficult and expensive task, and something that the City of Mendota Heights has not, and probably should not, get into. However, I think that even though we can't measure, productivity is certainly something we should be concerned about. - 2 - It appears that the amended work schedule was somewhat more efficient in allowing us to complete tasks in a timely manner. In my opinion, however, the issue of employee morale was the most positive benefit from the program. No amount of formalized personnel rules and regulations can ever substitute for employee attitude, and good will between the employer and the employees. It is my opinion that the amended work schedule was a success, and worthy of continuation in future summers. KDF:madlr September 27, 1984 Kevin Frazell, Administrator City of Mendota Heights 750 South,Plaza Drive St. Paul, Minnesota 55120 Dear Mr. Frazell: Melfopolitoti (,ouncil 300 Metro Squore Building Seventh once RoOeri Streets St Paul, Mir inesoki .55i()l relephof'f,- (61"') ?Y1 6T.0 In response to a resolution received by the Metropolitan Council from the City of Mendota Heights requesting our intervention in the St. Paul water rate issue, I am enclosing a copy of a response to Barry Evans, city manager of Maplewood. The November meeting suggested in the letter would include all communities currently involved in the water rate negotiations, such as Mendota Heights. The meeting should provide everyone an opportunity for discussion regarding oprtions regarding possible roles the Council could serve in the negotiating process, and hopefully act as a catalyst in expediting reaching a solution. Arrangements for attending the meeting can be made by contacting Jim Barton, Planning Assistance Department, who has been assigned to make the necessary arrangements. Sincerely, Sandra Gar( Chair SSG: im Enc. Ao f c1t)(11 ()I ;r-x)ftj';r )I I Y f n q 'loyef o4 o�ita.� tiX00 '"WIN ctr, September 27, 1984 Mr. Barry Evans, Manager City of Maplewood 1380 Frost Avenue Maplewood, Minnesota 55109 Dear Mr. Evans: Metropolitan Council 300 Metro Square Building Seventh and Robert Streets St. Paul, Minnesota 55101 Telephone (612) 291-( This is in response to the City of Maplewood's resolution requesting that the Metropolitan Council intervene in water rate negoatiations with the St. Paul Water Board. As you may be aware, the Council does not have any jurisdiction or expertise in the establishment of water rates. However, I am willing to host a meeting of all affected communities and the Water Board in early November to discuss ways the Council could assist in resolving this matter. Should you feel that such a meeting would be helpful, please contact Jim Barton, who is the staff person assigned, to make the arrangements for the meetings. z y, Sandra S. Gardebring Chair SSG:im An Equal Opportunity Employer CITY OF MENDOTA HEIGHTS MEMO October 9, 1984 T0: Mayor and City Co�,tytdministrator FROM: Kevin D. Fraz 11.1 SUBJECT: Office Hours for Code Enforcement Officer r• INTRODUCTION Being a relatively small community, Mendota Heights has one code enforce- ment officer, who must handle both office calls and field inspections. In order to better manage this divided work load, I am recommending that we establish regular office hours•for the inspector. RArur_Rnrrnm Under the State Building Code, the local officer/inspector has numerous responsibilities, including the review of building plans, issuance of permits, and field inspections. By and large, these duties must be carried out by the certified inspector, and cannot be delegated to someone else. With a "one man" office, our inspector, Paul Berg, must handle both walk-in office business, as well as scheduled field inspections. In a desire to be responsive and service-oriented, Paul has attempted to schedule inspections at any time they are requested. Unfortunately, this has left us less responsive for the office calls. People come in expecting to be able to see the inspector, and become very upset when they learn that he will•not be available for several hours. In brief, I think we have a public relations problem. We have created the expectation among contractors that we can provide a field inspection at any time on short notice and at the same time left the public with the general impression that office calls can be handled at any time. This, of course, is impossible; Paul can't be two places at once. DTSCTTSSTON I propose that we attempt to solve this dilemma by establishing regular office hours for the Code Enforcement officer. Paul has suggested the following: 8:00 - 9:00 A.M. 12:30 - 1:00 P.M. 3:30 - 4:30 P.M. These tend to be slower times for field inspection requests. These hours would be posted for public notice, and Paul would not take inspections during those hours, except in extreme emergencies. - 2 - We would also notify all licensed contractors of our new policy by mail. Similarily, we would inform them that we do not guarantee to be able to perform an inspection any sooner than 24 hours from the time it is requested. That does not mean we wouldn't strive to respond as soon as possible; our guaranteed service level standard would simply be 24 hours. RECOMMENDATION So that we can meet the code enforcement/building inspection needs of both the office walk-ins, and contractors in the field, I recommend that we institute regular office hours for the Code Enforcement Officer. We will begin the new procedures on Monday, October 29th, and review our success periodically. ACTION REQUIRED I believe this change can be made administratively. Unless Council objects, we will implement the plan as described. KDF:madlr LIST OF 1984 CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON OCTOBER 16, 1984 Commercial Utilities, Inc. Excavating License Premier Builders, Inc.' General Contractor's License -A SHERMAN WINTHROP ROBERT R. WEINSTINE THOMAS J. SEXTON RICHARD A. HOEL ROGER D. GORDON STEVEN C.TOUREK HART KULLER DAVID P. PEARSON THOMAS M. HART IY DARRON C. KNUTSON t DOUGLAS B. ALTMAN WEND.Y,__WILLSON LEGGE . ""• 4yGl;R'ARD ;P. S.M'I,L"LCR -`!` %M7C H'E LE D..'VA'ILLANCOURT . ur JON4.J. HOG'ANSON '*{� :;, ^• � ;PIZIGGY',A. NELSON �;"JAY R. N'AFTZGER •'SCOTT J. DONGOSKE WINTHROP, W E I N S T I N E & SEXTON ATTORNEYS AND COUNSELLORS AT LAW 1800 CONWED TOWER 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101 October 5, 1984 Mr. Kevin Frazell City Administrator City of Mendota Heights 750 South Plaza Drive Mendota Heights, Minnesota 55120 0r''T " 9 1384 (612) 292 -8110 Re: Brooks v. City of Mendota Heights and State of Minnesota Dear Kevin: I am writing to apprise you of the status of the above captioned action. Enclosed herewith is a copy of the real estate appraisal which was transmitted to us by Mr. Gubbins. The State of Minnesota is in the process of completing its appraisal, and I anticipate that the State of Minnesota and Brooks will have a dispute concerning the value of this property. However, it does now appear that the State of Minnesota will condemn this property and pay Brooks a reasonable price for it. I have reviewed this case with Mr. Gubbins, counsel for Plaintiff Brooks. Frankly, it does not appear that the complaint states any viable cause of action against the City of Mendota Heights, and I have advised Mr. Gubbins of this fact. He has admitted that his dispute is really with the State of Minnesota, and not with the City of Mendota Heights. However, he is not willing, at this point in time, to dismiss the City of Mendota Heights, although he acknow- ledged that he will not be focusing his attention upon the City during the course of trial. I believe that the State of Minnesota and Plaintiff Brooks will negotiate a resolution of this lawsuit. However, it is certainly possible that a dispute will exist between the aforesaid parties concerning value of this real estate. I do not want the City to be forced to participate in a trial on that issue, since we are not really involved in such a dispute. Accordingly, unless you direct otherwise, I will prepare a motion pursuant to which we will seek to J+ Mr. Kevin Frazell October 5, 1984 Page 2 have the City of Mendota Heights dismissed from this lawsuit. I think we have a realistic possibility of prevailing in this motion, and it would avoid the necessity of having to attend a trial on the merits of the dispute between the State of Minnesota and Brooks. At your convenience, please contact me so that we can review this matter further. Thank you for your cooperation. Very trul yours, WINTHRO , & SEXTON By - D 1 P. arson DPP:pl encl. cc: Thomas M. Hart, Esquire Uct. 16184 CLAIMS LIST 15 -Eng& 60- UtitWu 4 CHECK REGISTER 20-Potice 7 0 - PoAk,6 30-F.iAe 80-Ptanning AMOUNT VENDOR ITEM DE S C%-�f �b n6c A&156f#40�04A 16,23 C E s OUP BALLOTS 01-4300-110-10 278o61 C E S PORTA-PUNCH 01-4620-640-1,10 294.84 191672.60 CORRIGAN ELEC COPYMT3 RE FD 16-4460-850-0,0 19 902 9 64 25 .00 DAKOTA CTYCHAMB COM DUES 01-4404-110-10 25.00 95900 DAKOTA CTY AVTI FF ITUIT CI -4400-030-30 95006 167,86 E L MARKETING ELEC SPLYS 01-4300-640-10 274,37 E L MARKETING NALLOT PRIG 01-4300-640-10 442.23 142 .,88 FISCO COIRrl FIRE COAT 01-4630-030-30 9029 VIKING EL ---C SPLY SCOTCHKOTE 15-4305-060-60 13*00 VIKING ELEC SPLY PARTS 15-4330-490-60 22.29 8.00 MAMA CfO C WILLIAMS: SEPT28 MTG FRAZELL 01-4400-110-10 8.00% 476*90 KENNEDY TRANSMISSION REPLACE TRANS 501 01-4330-490-70 476*00 629406.00 KLAMM MECH CONTR PYMT 4 RE FS 16-4460-850-00 629406.00 29,20 KREMER SPRG&ALIGN ALIGNfVHL BAL 2230 01-4330:440-40' 19*60 KREMER SPRG&ALIGN ALIGN 2228 01-4330 440-2 dl 48.80 81*76 EUGENE LAV GE REIMS EXP MDIAI CONF 01-4490-0'.2'0-'24i, 81 76 *x 250o00 NARDINT FIRE E0 PARTS 0 V-4 3',:!'0* �46a' Cr' 250.00 109000 R L POLK&CO DIRECTORY 109.00 528*00 JOE IOSSI COMML SWPG CURB&GUTTER 01-4423-050-50 528'.1)o 363.00 SIGN CENTER CR WATCH SIGNS 01-4305-020-20 363:00 9646,15 JAMES STEELE CONST PYMT 4 RE FS 16-4460-850-00 9646*15 19401.87 STATE TREAS C/O BLDG 3RD OTRS/CHGS 42.00 AIR COMM INC RPRS 01-4330-450-30 42.00 AIR COMM INC NEl1 BASE HOOKUP 01-4330-490-40 42.00 AIR COMM INC NEWBASEHOOKUP 05-4330-490-15 126.00 *- 21 *78 AT & T INFO SYSTEMS OCTSVC 01-4210-020-20 21.78 *i 2*48 B&J AUT3 SPLY ti CHECK REGISTER 29.69 B&J AUTO AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO* 1=1 1,401*87 * / 10*00 MINN DEPT REVENUE LIC RENEWAL 01-4320-050-'52l 10,00 */ JUL ENGR SVC 16-4231-850-00 31*35 FRIDENALCATEL MTCNMAIL E9 01-4330-490-103 ' 31.35 FRIDENALCATEL MTCN MAIL EQ C1 -4330-490-21D 31 *30 FRIDE NALCA TEL MTCN MAI LEQ 05-4330-490-1$ 94.00 *i BO WATEIR COMMISSION JUL ENGR 19718,83 S E H RE WATER SYS STUDY 03-4220-000-0;0 19718.83 *� 42.00 AIR COMM INC RPRS 01-4330-450-30 42.00 AIR COMM INC NEl1 BASE HOOKUP 01-4330-490-40 42.00 AIR COMM INC NEWBASEHOOKUP 05-4330-490-15 126.00 *- 21 *78 AT & T INFO SYSTEMS OCTSVC 01-4210-020-20 21.78 *i 2*48 B&J AUT3 SPLY PARTS 01-4330-490-50 29.69 B&J AUTO SPLY PARTS 01-4330-490-50 32 .1 7 */ 238.09 80 MATER COMMISSION JUL ENGR SVC 16-4231-850-00 19927.45 BD MATER COMMISSION TESTHOLE HWY 13 67-4231-941-00 17.08 BD WATEIR COMMISSION JUL E NGR SVC 87-4231-812-00 346.42 BO WATEIR COMMISSION JUL ENGR SVC 90-4231-816-00 29529.04 *� 200.63 BRAUN ENGINEERING SOILTEST 51115 16 -4236 -850 -Oe 200.63 */ 85,57 BROWN P'FHOTO LAMPIFILMM 01-4305-020-2,0 85.57 */ 64.89 CHAPIN PUBLISHING CO BID AO 94-4240-821-00 64.89 */ AMOUNT 30.93 4.08 142.69 177.70 *� 74,15 11 8, 65 59,32 252.12 */ 21,69 21,69 */ 8,32 41.76 50.08 */ 31,00 20.99 39,14 22,20 22.57 20,30 155.90 78.72 78.72 *� 127,69 61.30 188.99 *� 250.00 250.00 *� CHECK REGISTER VEND00 ITEM DESCRIPTION CITY MOTOR SUPPLY PARTS CITY MOTOR SUPPLY _ PARTS CITY MOTOR SUPPLY PARTS CONTEL CREDIT CORP CONTEL CR=DIT CORP CONT -L CREDIT CORP CORCORAN NDWEBIMPL CANIELSOh JAMES E CANIELSON JAMES E OC TPY MT OCT PYMT OCTPY MT PARTS 505 MI THRU1O/9 MITHRU 10//9 DAVIS EILECTRONIC SVC RPRS/PARTS DAVIS EiLECTRONIC SVC RPRS/PARTS DAVIS ELECTRONIC SVC RPRS•/PARTS DAVIS ELECTRONIC SVC RPRS/PARTS CAVIS ELECTRONIC SVC RPRS/PARTS DAVIS ELECTRONIC SVC RPRS/PARTS ELVGREN PAINT SUPPLY SAFETY ZA PAINT ICMA RC ICMA RC IDS LIFE INS CO 100 /1 2PA YROLL 10112 CONTR OCT ANNUITY 14 50 KAT KEYS LOCKS 14.50 */ ACCOUNT N0. IN.V. 01-4330-440-20 1 01-4330-490-50 7 01-4330-490=50 1 01-4210-020-20 a 01-4210-110-10 0 05-4210-105-15 S 01-4330-490-70 1 01-2150-000-00 05-4415-105-1 5 01-4330-450-30 2 01-4330-450-30 2 01-4330-450-30 2 01-4330-450-30 2 01-4330-450-30 2 01-4330-450-.30 <Z 1• 01-430:-050150 .x5 01-2072-000-00 01-4406-110-10 C1-2072-000-00 1 01-4335-310-70 5 CHECK REGISTER AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT___NO. IA 1.10 KNUTH TOM MI TMRU 10/10 05-4415-1, 15 38.50 KNUTH TOM MI THRU 10/10 87-4415-812-00 2.42 KNUTH TOM MMI TMRU 10/10 90-4415-815-00 23.98 KNUTH TOM _. .__. MI_. THRU -4415 -816 -OC 66.00 ✓ _,.10//10 _90 4.40 KULLANDER GUY MI THRU 10/10 01-4415-080-80 8.80 KULLANDER GUY MI THRU 10/10 01-4415-650-10 5.75 KULLANDER GUY FILM 01-4490-650-10 7.92 KULLANDER GUY MI THRU 100/10 05-4415-105-15 3.49 KULLANDER GUY FILM 87-4305-812-00 22.12 KULLANDER GUY MI THRU 10110 87-4415-812-00 2.64 KULLANDER GUY Mi TMRU 10/1000 94-4415-821-00 55 .1 2 +s/ 96.00 LAKELAND =ORD BRAKERPR 60 FORD 01-4330-460-30 59.00 LAKELAND FORD BRAKE RPR69FCPD C1-4330-460-30 41e50 LAKELAND FORD RPRSHIFT LINKAGE 01-4330-460-30 27 *71 LAKELAND r ORD LATCH 01-4330- 460- 30 357.20 LAKELAND FORD BRAKE RPR 79 FORD 01-4330-460-30 581 .41 */ 5.90 LANGULA HDPE HANDLE 01-4330-490-70 2.51 LANGULA NDJE KNOB 01-4330-490-70 8.41 9.00 LEEF BROS INC SEPT SVC 01-4330-310-50 9.30. LEEP BROS -INC CARR ACCT 01-4330-310-50 9.00 LEEF BROS INC SEPTSVC 01-4335-310-50 9.00 LEEF BROS INC SEPT SVC 01-4335-310-70 9.30 LEEF BROS INC SEPT SVC 15-4335-310-60 27.00 */ 13.35 MEND MGTS RUBBISH SEPTSVC 01-4280-310-50 13.35 MEND HOTS RUBBISH SEPT SVC 01-4280-310-70 15*00 MEND HGTS RUBBISH __SEPTSVC 01-4280-315-30' 13.30 PEND HGTS RUBBISH _. S£PT SVC 15-4280-310-60 55.00 *J 23.25 MIDWEST SIREN SERV OCT MTCNCONT 01-4330-45v- _0 62.40 MIDWEST SIREN SERV OCT MTCNCONT 07-4330-000-00 85.65 *,/ AMOUNT VENDOR CHECK REGISTER ITEM DESCRIPTION ACCOUNT N0. INW 28.20 MIDWEST MIRE—STEEL SELICA SAND 01-4305-050-50 19.80 MIOWESTI WIRE—STEEL SILICA SAND 01-4305-050-50 26.88 MIDWEST WIRE—STEEL SILICA SAND 01-4305-050-50 .74.88 121.15 MILLER PRINTING ENV/STAT 01-4300-020-20 326.45 MILLER PRINTING ENVISTAT/PREC CERT 01-4300-110-1C 181.70 MILLER !PRINTING ENV/STAT 05-4300-105-15 629.30 19.11 MINN DEPT OF REV SEPT FUEL TAX C1-4320-050-50 19.11 */ 155.96 MINN FIRE INC HELMETS 01-4630-030-30' 394.80.00 MINN FIRE INC HOSE 12-4630-000-00 3,635*96 */ 68.77 MINN MINING$MFG ALARM SVC CULLIGAN 15-4330-400-60 6$.77 */ 3.40 MINN MUTUAL LIFE OCT WH 01-2(171-000-00, 8.50 MINN MUTUAL LIFE OCT WH 01-2074-000-00 �01-4245-020-20� 3*40 MINN MUTUAL LIFE - OCT PREM 3.40 MINN MUTUAL LIFE OCT PREM 01-4245-021-20 1.70 MINN MUTUAL LIFE OCT PREM t 01-4245-040-40 1.70 MINN MUTUAL LIFE OCT PREM 01-4245-05Q-50, 3.40 MINN MUTUAL LIFE OCT PREM 01-4245-070—,7,Q; 5.10 M INN MUTUAL LIFE OCT PREM 01-4245-114-7;;�'. 1.70 MINN MUTUAL LIFE OCT PREM 05-4245-10;5,1`5". 32.30 */ ,. N •. 150*00 MINN TEAMSTER—LOC320 OCTDUES 01—.2.'Q:TS-000-0"Q`c 150.00 225*54 MOTOR PARTS SERVICE PARTS402 C. 15-4330-490-60 225.54 *� 105.72 NORTHEMN ST POWER CO OCT SVC 01-4211-310-50 105.•72 NORTHERN ST POWER CO OCT SVC 01-4211-310-70 40.91 NORTHERN ST POWER CO OCT SVC 01-4211-320-70 135.98 NORTHERN ST POWER CO OCT SVC 01-4211-420-50 55.07 NORTHERN ST POWER CO OCT SVC 01-4212-310-50 55.08 NORTHERN ST POWER Ca OCT S VC 01-4212-310-70 40*72 NORTHERN ST POWER CO OCTSVC 01-4212-320-70 CHECK REGISTER AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT N0. BRU 105.72 NORTHERN ST POWER CO OCT SVC 15-4211-311" 1) 307.23 NORTHERN ST POWER CO OCT SVC 15-4211-40L J 55907 NORTHERN ST POWER CO OCT SVC 15-4212-310-60 19007,22 *r 39,85 NORTHWESTERN, BELL OCT SVC 01-4210-020.20• 27,93 NORTHWESTERN BELL OCT SVC 01-4210-050-51) 27,93 NORTHWESTERN BELL OVT DVC 01-4210-070-7-0 128.05 NORTHWESTERN BELL OCT SVC MOVERADCH 01-4330-490-4D 19.50 NORTHWESTER R BELL OCT SVC 05-4210-105-1.5 128.(35 NORT4WEST;RN BELL OCTSVC MOVE RAD CH 05-4330-490-15 303,43 NORTHWESTERN BELL OCT S VC 15-4210-060-60 674.74 *� 42.00 NORWEST 8ANKMPLS SVC FEE 5/1/82BDS 75-4226-000-00 639000.00 NORWEST BA14KMPLS INT5/1 /82 75-4456-000-00 639042.00 *� 58,j711.69 ORFEI & SONS INC PYMT 2 83-4 87-4460-812-00 8 589711.69 #� 11.70 OXYGEN SERVICE CO DEMURRAGE THRU9/15 01-4305.050-50 2 11.70 *� 503.83 PINE BENC PAVING INC WEAR/FINE MIX_ 01-4422_-050-_50 503.83 *� _ _A_ 17.09 S&T OFFICE PROD SPLYS 05-4300-105-151 17.66 S&T OFF°IC= PROD RLD PADS 05-4300-105- 15 I 34.75 *� 50.00 SIGNAL CAR WASH 4TH ATR CONT 01-4430-020-20 1 59.40 SIGNAL CAR WASH SEPTW ASHES 01-4430-020-2.0 ..._....- 1.71 SOUTHVTEW CMEVROLET TUBE 01-4330-490 1.x]1 *� CHECK REGISTER AMOUNT VENDOR ,9881,87 ST TREAS PERA 1 9310,59 ST TREAS PERA 511,69 ST TREAS P,ER A 17.26 ST TREAS PERA SUN ~St TRf AS• PERA 163.35 ST TREAS PERA 92.25 ST TREKS PERA 125.25 ST TREAS PERA 208,51 ST TREAS PERA 55,45 ST TREAS PERA 49410.36 *i NEWSPAPERS 230.53 *� 326,80 ST PAUL DISPATCH 326.80 *,--" 20.09 SUN NEWSPAPERS 7.68 SUN NEMSPAPERS 43.31 SUN NEWSPAPERS 7.23 SUN NEWSPAPERS 15.82 SUN NEWSPAPERS 7.23 SUN NENSPAPERS 6.32 SUN NEWSPAPERS 9.10 SUN NEWSFAPERS 19.35 SUN NEWSPAPERS 18.22 SUN NEWSPAPERS 17.09 SUN NEWSPAPERS 16.86 SUN NEWSPAPERS 18.82 SUN NEWSPAPERS 23.41 SUN NEWSPAPERS 230.53 *� 14.28 TRAIL DODGE INC 14.28 *-,- 773.79 773.79 */ 57.74 36.11 18.76 18 .76 131.37 *� ITEM DESCRIPTION ACCOUNT NO. INV, 9/28 MH 01-2062-.000-00 9/28 CONTR 01-4406-020-20 9/28 CONTR 01-4406-021-20 9//288CONTR01-4406-030-30 - 9/28 to"OR ---01-4406-040-40 9/28CONTR 01-4406-050-50 9/28 CONTR 01-4406-070-70 9/2'8 CONTR 01-4406-110-10 9/28 CONTR 05-4406-105-15 9/28 CONTR 15-4406-060-60 TR OSSEN WRIGHT ASSOC LNITED CENT TRUSTEE UNITED CENT TRUSTEE UNITED CENT TRUSTEE UNITED CENT TRUSTEE HRG NOT AC 21-4240-000-00 ' HRG NOT SUB DIV HUNT NOT PUB HRG FRS ORD 209 PUB ORD 208 85 BUDGET HRG NOT PUB NOT PRIMARY PUB NOT PRIMARY PUB NOT PRIMARY HRG NOT SPL 2 PUB HRG NOT MHBC 1 HRG NOT BUS CNTR E HTG NOT BUS CNTR E2 HRG NOT LARRY LEE AD FOR B I CS8 #-3 LAMPS SVC REFS OCT WH OCT PREM OCT PREM OCT PREM 01-4240-080-80 '. 01-4240-110-10' ' 01-4 240-110-10 01-4240-110-10 01-42 40-110-10 01-4240-640-10 ' 01-4240-640-10 01-4240-640-10 21-4240-000-00 21-4240-000-00 ' 21-4240-000-00 21-4240-000-00. 21-4240-000-00 94-4240-821-09.•'' J 01- 4330:-440-2,0:".1 16-4220-850-00 C1-2071-000-00 01-4246-020-20 01-4246-050-50 01-4246-070-70 CHECK REGISTER AMOUNT VENDOR 65.00 UNIV OF MINN 65.00 UNIV OF MINN 65.00 UNIV OF FINN 65.00 UNIV-0 F MINN 260*00 FUND 12 TOTAL 90.00 NALOOR PUMP 90.00 *,-- 131 ,-- 131 .20 WESTERN LIFE INS CO 131.20 *i 128,80 ZI EGLER INC 128 .80 */ 13 9345.02 FUND 01 TOTAL 19718.83 FUND 03 TOTAL 757.61 IFUND 05 TDTAL 62.40 FUND 07 TOTAL 39480.00 FUND 12 TOTAL 19449.60 FUND 15 TOTAL 1549937.26 FUND 16 TOTAL 417,14 FUND 21 TOTAL 1,927.45 FUND 67 TOTAL 639042.00 FUND 75 TOTAL 589792.88 FUND 67 TOTAL 372.82 FUND 90 TOTAL 90.94 FUND 94 TOTAL 3009393.95 TOTAL MANUAL CHECKS 10606 296.46 U. S. Post Oj6i.ce 10607 2,456.26 St TAeab SS --Fund 10608 4,594.45 Di& Intehna.2 Rev 10609 350.00 DC Bank 10610 975.15 SCCU 10611 21,824.48 City M.H. PaynotZ Acct 30, 496.80 GT 330,890.75 ITEM DESCRIPTION ACCOUNT N0. IK OPER SCHL MACZKO 01-4400-05 rD OPER SCHLKOACK 01-4400-050-51) OPER SCHL NESKA 01-4400-070-73? OPER SCWL OLUND 15-4400-060-6Z FLOAT 15 -4330 -400 -6Z - OCT PREM 01-4246-030-10 TIRE /MTG 15-4330-490-6;0 GENERAL FUND NATER REVEKUE FUND ENGR ENTERPRISE CIVIL DEFENSE EQUIPMENT CERTIFICATES SEWER UTILITY TID I79-7/81-4/82-2/82-6 INDUSTRIAL DEVELOPMENT I80-3 TH13 REALIGN/WATER I81-6/81-7/81-8 I83-4/83-48 GRYC/DAK CTY I83-78 MH RD MN DOT 184-3 CL TfJOMP IVY HILL 3Ad QtA. Utc.eity Po.atage 9128 FICA 9128 FIT 9128 PayAott Deduction it 9128 Net PayAott CITY OF MENDOTA HEIGHTS MEMO October 11, 1984 Cit Council and Cit 's'torra`� . Y Y "'•^:;F..RQM-. ' Edward F. Ki shel City Engineer '--SUBJECT: Sanitary Sewers, Storm Sewers and Water Service Trenches Lot H, Ivy Hill 2nd Addition Job No. 8421 Improvement No. 84, Project No. 3 INTRODUCTION: Bids for the above project were received at 10:00 A.M. October 11, 1984. DISCUSSION: The attached Resolution indicates the result of bids received. RECOMMENDATION: Staff recommends that Ro-So Contracting, Inc., Centerville, Minnesota, as the lowest responsible bidder, be awarded the contract for the project. ACTION REQUIRED: If Council concurs with the staff recommendation, it should accept the bids and adopt Resolution No. 84- , Resolution Accepting Bids and Awarding Contract For Construction of Sanitary Sewers, Storm Sewers and Water Service Trenches Construction to serve Lot H, Ivy Hill 2nd Addition (Improvement No. 84, Project No. 3). City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 84 - RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR CONSTRUCTION OF SANITARY SEWER, STORM SEWER AND WATER SERVICE TRENCHES CONSTRUCTION TO SERVE LOT H, IVY HILL 2ND ADDITION (IMPROVEMENT NO. 84, PROJECT NO. 3) WHEREAS, pursuant to an advertisement for bids for the proposed construction of sanitary sewer, storm sewer, and water service trenches improvements to serve Lot H, Ivy Hill 2nd Addition (which improvements have heretofore been known and designated as Improvement No. 84, Project No. 3), bids were received, opened and tabulated according to law and the following bids were received complying with said advertisement: NAME OF BIDDER AMOUNT OF BID Ro-So Contracting, Inc. $14,282.60 Centerville, Minnesota Sarah Contracting, Inc. $15,849.00 Saint Paul, Minnesota Orfei & Sons, Inc. $20,774.32 Saint Paul, Minnesota and WHEREAS, the City Engineer recommended that the low bid submitted by Ro-So Con- tracting, Inc. of Centerville, Minnesota, be accepted. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the bid of Ro-So Contracting, Inc. of Centerville, Minnesota, submitted for the construction of the above described improvements be and the same is hereby accepted. 2. That the Mayor and Clerk are hereby authorized and directed to execute and deliver any and all contracts and documents necessary to consummate the awarding of said bids. Adopted by the City Council of the City of Mendota Heights this 16th day of October, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood, Mayor ATTEST: Kathleen M. Swanson, City Clerk CITY OF MENDOTA HEIGHTS MEMO October 12, 1984 TO: Mayor, City Council and City ws?rator ."A FROM: James E. Danielson Public Works Director SUBJECT: Stop Sign Request INTRODUCTION: The City has received a letter from Mr. Robert Bergstrom, 13 Mears Avenue, requesting that all -way stop signs be placed at Mears and Dorset. (See attached) DISCUSSION: I have studied the request and do not feel that this location meets the warrants as described in the Minnesota Manual on Uniform Traffic Control Devices for all -way stop signs (see reverse for warrants). There have been no reported accidents at the intersection over the last few years and the volume even though increased is still not great enough to warrant a four-way stop. . If a regulatory sign would be warranted it may be yield signs on Dorset, however, I feel this would only go to increase the problem Mr. Bergstrom has pointed out. RECOMMENDATION: Staff recommends that Council not authorize an all -way stop at Dorset and Mears. Staff will find out from Mr. Bergstrom the times the speeding usually is the worst and then the Police Department will spend some added time in the area to correct the offenders. ACTION REQUIRED: If Council concurs with the staff recommendation, no action is required other than working with Mr. Bergstrom on reducing the speeding. 2B-6 Multiway Stop Signs The "Multiway Stop" installation is useful as a safety measure at some locations. It should ordinarily be used only where the volume of traffic on the intersecting roads is approximately equal. A traffic con- trol signal is more satisfactory for an intersection with a heavy volume of traffic. Any of the following conditions may warrant a multiway STOP sign installation (sec. 213-4): 1. Where traffic signals are warranted and urgently needed, the multiway stop is an interim measure that can be installed quickly to control traffic while arrangements are being made for the signal instal- lation. 2. An accident problem, as indicated by five or more reported acci- dents of a type susceptible of correction by a multiway stop installation in a 12 -month period. Such accidents include right- and left -turn colli- sions as well as right -ankle collisions. 3. Minimum traffic volumes: (a) The total vehicular volume entering the intersection from all approaches must average at least 500 vehicles per hour for any 8 hours of an average day, and (b) The combined vehicular and pedestrian volume from the mi- nor street or highway must average at least 200 units per hour for the same 8 hours, with an average delay to minor street vehicular traffic of at least 30 seconds per vehicle dur- ing the maximum hour, but (c) When the 85 -percentile approach speed of the major street traffic exceeds 40 miles per hour, the minimum vehicular volume warrant is 70 percent of the above requirements. r . - a .... Plumbing Fixtures By CRANE AMERICAN STANDARD KOHLER BRIGGS CASE WM. O. BERGSTROM & SON PLUMBING and HEATING 778 Selby Avenue GAS BURNERS PROMPT REPAIR SERVICE GAS BOILERS -2"=2W - i ` O GAS INCINERATORS OIL BURNERS ST. PAUL, MINN. 55144 GARBAGE DISPOSERS AUTOMATIC HOT WATER HEATERS IL BOB BERGSTROM - 13 MEARS AVE. - 457-2440 'LAI th�sc�t lXLk C-� a at alt c" C �.�„ �; c),.�„ dig w-� t'—r R-�R' lU•�—`f"` �� O&CM A o u c�� cs.�-aJt_ u.�t-� C�=�. c��•�,�c.o..'� z..eti.. � al,. u� �� �{�..a�` t� \ M� �'t � o� a �k. i�. c, 1, r A<-1.,% 1- • � F -to---•-, � M� t3 � n I t CITY OF MENDOTA HEIGHTS MEMO October 8, 1984 M c' and Cit dm ni trator TO• Mayor, City Council n n FROM: Paul R. Berg Code Enforcement Officer SUBJECT: Schaak Electronics, Inc. Warehouse Sale, November 8, 9, and 10, 1984 INTRODUCTION A• -letter of request has been received on October 5, 1984, from Schaak re- questing Council approval of a warehouse clearance sale to be held on November 8, 9, and 10, 1984. (See Attachment) Schaak's request is in response of Council's requirement of 30 days notice prior to them having a sale. RECOMMENDATIO Staff recommends approval of the requested sale subject to City Council approval. ACTION REQUIRED If City Council is in concurrence with Staff's recommendation, they should grant Schaak permission to conduct their requested sale. Attachment � SCHAAK ELECTRONICS,, INC. OCT 5 184 1415 Mendota Heights Road / St. Paul, MN 55120 / (612) 454-6830 October 4, 1984 Kevin Frazell City Administrator City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 Dear Mr. Frazell: We received a letter from Paul Berg, Code Enforcement Officer, requesting that for future sale events at our warehouse on Mendota Heights Road that we provide the City Council with 30 days notice. At that direction, we are requesting authorization to hold a small warehouse clearance sale on November 8, 9 and 10, 1984. This sale will be on a much smaller scale than the August even, utilizing only about 5000 square feet of warehouse space. It is our understanding that the next Council meeting will be October 16th and we would ask that this item be brought before the Council at the meeting. Thank you for your consideration. Since ly, / e Berg ice President, Retail Operations /gw cc: Lou Abdilla Mike Tieden CITY OF MENDOTA HEIGHTS MEMO October 12, 1984 Adm' TO: Mayor, City Council and City Adi t .�Iicat;�r FROM: James E. Danielson Public Works Director SUBJECT: Clapp-Thomssen Final Plat Approval Case No. 84-04 INTRODUCTION: Council approved the Clapp-Thomssen Ivy Hill 2nd Addition preliminary plat at their August 7, 1984 meeting. DISCUSSION: That preliminary plat approval was subject to the developer executing an agreement with the City (attached) and subject to their dedicating some addi- tional right of way along Butler Avenue. They have signed a quit claim deed dedicating that additional right of way. RECOMMENDATION: Staff recommends Council approve the final plat as submitted. ACTION REQUIRED: If Council wishes to implement the staff recommendation it should pass a motion adopting Resolution No. 84- , Resolution Approving Final Plat for Clapp-Thomssen Ivy Hill Second Addition. 1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 84 - RESOLUTION APPROVING FINAL PLAT FOR CLAPP-THOMSSEN IVY HILL SECOND ADDITION =`d.Y.HEREAS, a final plat for Clapp-Thomssen Ivy Hill Second Addition has been 4. ry:sub�iXted to the City Council; and WHEREAS, the City Council has reviewed said final plat and finds the same "Xo,,b.e;;in order. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the final plat of Clapp-Thomssen Ivy Hill Second Addition submitted at this meeting be and the same is hereby approved; 2. That the appropriate City officials be and they are hereby authorized to execute the final plat on behalf of the City of Mendota Heights. Adopted by the City Council of the City of Mendota Heights this 16th day of October, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk DEVELOPER'S AGREEMENT CONCERNING LOT H, IVY HILL TOWNHOMES PLANNED UNIT DEVELOPMENT SECTION 13, T28N, R23W MENDOTA HEIGHTS, MINNESOTA This agreement, made and entered into this day of - �•�" .,fi, �+ , 1984, by and between the City of Mendota Heights, Dakota County, Minn sota, (hereinafter called the "City") and Clapp-Thomssen Company, 4 East Fourth Street, S Paul, Minnesota 55101, (hereinafter called the "Developer"). W I T N E S S E T H: _,--;}V WHEREAS, Developer proposes a plat for single family dwellings in Mendota ;_;Heights to be known as Clapp-Thomssen Ivy Hill 2nd consisting of four lots on "t r- a roximatel 1.67 acres located in the Southwest Quadrant of the intersection of ,r �'. PP = ' Y `4Bu.tler Avenue and Ivy Hill Drive presently known as Lot H, Ivy Hill Townhouses; an'd NOW THEREFORE, it is hereby agreed by and between the two parties as follows: 1. Grading and Landscaping Developer agrees to grade and landscape the platted area in accordance with the Grading Plan and Landscaping plan as approved by City Council and dated July 6, 1984. (Plans attached hereto). In the grading and landscaping of the area, measures shall be taken to prevent any deleterious results on adjacent property. Topsoil shall be placed on all disturbed areas upon completion of grading. Seeding or sodding shall be accomplished to establish a cover of vegetation as soon as possible after grading. The Developer and his agents shall use extreme care during the grading process (which includes proper timing of restoration, seeding and erosion con- trol) to protect and maintain existing: a. Private land characteristics; b. Public land characteristics; c. Public investments such as sewer, watermains, and street surfacing facilities. Any deterioration of adjacent property or streets due to erosion or con- struction traffic shall be corrected immediately upon direction from the Public Works Director. 2. Platting and Utilities Developer will proceed with final platting as soon as possible, utility easements as indicated on the grading and drainage plan will be incorporated in the final plat. Surface water handling and driveway construction on'the site will be the developer's responsibility to include; design, construction and maintenance. (ATTACHMENT A) It is recognized that these new lots do not have City Sanitary Sewer and Watermain available to serve them consequently, the City will proceed immediately to take the necessary action to have sanitary sewer and watermains with service leads installed for the development. After connecting these new utility mains into Ivy Hill Drive, the City will only repair the street cut and curb with a temporary patch, the Developer will complete final road repair at the time of his driveway construction. Costs for this utility work is estimated at $6500 per unit and all costs will be assessed against the four new lots. 3. Park Contribution A park contribution for this project has been calculated at $600.00 and payment is due at the time of final platting. cc CLAPP-THOMSSEN COMPANY CITY OF MENDOTA HEIGHTS A4- Robert G. Lockwood, Mayor Kevin D. Frazell, City Alministrator 2 ' CITY OF MENDOTA HEIGHTS MEMO October 12, 1984 TO: Mayor and City Council) :�yF$pFi:.r:°?Kevin D. Frazell , L �/ � and Larry E. Shaughnessy Administrator Treasurer SUBJECT: Issuance of Industrial Development Bonds ` r' ';`'INTRODUCTION .',;`� 'At the first meeting in September, Council held public hearing for preliminary authorization of Industrial Development bonds for United Properties, Yorkton Ltd. and Ralph Linvill Associates. Our plan was that the City's $3.1 million of "entitlement" IDB's would be authorized for sale by the Council on Tuesday, the 16th, and that the bonds would actually be sold by the end of next week. We then would be in a position to apply to the State discretionary pool for $5 million for Yorkton Ltd., and $2.7 million for Linvill Associates. Unfortunately, our plans have now been complicated and we need to, look at other alternatives. nTRPTTSGTnN In preparation of the final documents for the United Properties sale, the attorneys discovered restraints in the federal IDB legislation, which would make it difficult to impossible for United Properties to receive IDB funding. This is because of the extensive use of their IDB's in the past. Under the new state legislation, the City cannot apply for discretionary IDB allocation in the state pool, until such time as our "entitlement" amount has either been actually issued, or we have returned the allocation to the state. Our first thought was, of course, to give the $3.1 million entitlement to Linvill Associates or Yorkton Ldt. However, the underwriters for both of these issues have indicated that there is simply no way that they can be prepared to issue bonds by the end of next week. If we have not issued those bonds by October 20th, we cannot apply for any further discretionary allocations. ALTERNATIVES It seems that this leaves us with two possible alternatives. The first would.be to retain and use our $3.1 million entitlement, and hope that we could acquire another $4.5 to $5 million through a Joint Powers agreement with another community. Coon Rapids has indicated that they have $4.5 million that they may be willing to make available, and Larry Lee of Yorkton Ltd. has discussed the possibility of getting some of St. Paul's entitlement. However, both of these approaches are tenuous at best, and do not really fit in our timeline for getting the IDB's issued for all of the projects. The second alternative is to release our $3.1 million entitlement back to the state, then submit discretionary applications of $2.5 million for Linvill, - 2 - and $S million for Yorkton Ldt. Roger Gordon, our bond attorney, has indicated that the state statute is written such that giving back this years entitlement unused will not harm our future year entitlement. The Linvill and Yorkton applications each have six qualifying points out of a possible 19. It is our understanding that the Department of Economic Development still has a rather large allocation pool available, and that many projects with five and six points have been funded over the past few -months. Therefore, we are quite optimistic that we will receive discretionary approval for these two projects. RECOMMENDATION Our tentative thinking at this point is that we would be best served to release our $3.1 million entitlement, so that we can proceed to apply for the other discretionary allocations. However, we continue to pursue other possibilities, and will have a final recommendation available for Council on Tuesday evening. KDF:mad lr CITY OF MENDOTA HEIGHTS MEMO October 11, 1984 TO: Mayor and City Council FROM: ,jKevin D. Fraze Adminis. rator rS!UBi7.T: Divine Redeemer Ambulance Agreement .j ''INTRODUCTION For the past several years, Mendota Heights, along with most of Dakota County, has received ambulance service from Divine Redeemer Memorial Hospital. This year, a change in service delivery methods by Burnsville caused drastic changes in some parts of the County. After rather lengthy deliberations among area municipalities, it was decided that the "nine city northern group" should remain intact, and a four- year contract effecting that method is submitted for Council consideration. BACKGROUND AND DISCUSSION The communities served by Divine Redeemer have previously been split into two groups: North -- South St. Paul, West St. Paul, Lilydale, Mendota, Mendota Heights, Sunfish Lake, Eagan, Inver Grove Heights and Rosemount; and South -- Apple Valley, Lakeville, Burnsville, and Farmington. The two groups have separate contracts, and levels of cost (subsidy?). However, ambulances were stationed in South St. Paul, Eagan, Apple Valley, and Burnsville, and essentially operated as an integrated system. Burnsville has a full-time Fire Department, and early last year determined that it could cross train its firefighters as paramedics, thereby operating its own ambulance service more economically than purchasing the service from Divine Redeemer. While this was fine for Burnsville, it left the other three "southern" cities, Apple Valley, Lakeville and Farmington,in a quandry. Divine Redeemer felt it could not responsibly service those three communities with one ambulance, but the per capita cost to subsidize two (without Burnsville's contribution) was prohibitive. Whereas, the "northern" communities were paying $1.13 per capita, the "southern" cities would have faced something in the range of $7,00 - $9.00. During the spring and summer, all communities, north and south, held extensive discussions about possible ways of resolving the problem. One proposal was that we form a new 12 -city group. For various reasons, primarily the discrepancy of cost of service in the various communities, this did not appear feasible. The final concensus was that the nine northern cities should continue as a group and negotiate their contract as in the past. ' The southern group is attempting to purchase its service partially from Divine Redeemer, and partially from Burns- ville at an acceptable cost. Part of the ultimate solution will include a mutual aid agreement between Divine Redeemer and Burnsville that will allow back- up protection for all ambulance services, including those in the nine northern cities. P. - 2 - Obviously, this has been a difficult issue, discussed at length for months. The proposed "solution" appears to be the best alternative, which will maintain a reliable ambulance service, at a cost politically acceptable to all communities. PROPOSED CONTRACT Attached is a proposed four-year contract that will enable us to remain as a member of the nine -city consortium purchasing ambulance service from Divine Redeemer. This agreement was negotiated by Jim Cosgrove, South St. Paul City Coordinator, on behalf of all member communities. The per capita subsidy goes from $1.13 in 1984, to $1.25 in 1985, approximately a 10% increase. Future year's costs are determined by the schedule in Appendix A. Otherwise, the contract is essentially the same as our current contract, except for the last paragraph of Item 3 (top of page 2). This stipulates that if a third ambulance (that stationed in Apple Valley) is continually called into the nine northern cities, we will renegotiate the subsidy. BUDGET IMPACT As shown in Appendix A, our cost for 1985 will be $9,525. The budget adopted by Council included a $10,000 appropriation for ambulance service. RECOMMENDATION It is recommended that Council approve the proposed contract. The cost is . rather modest, compared to the total City budget, and, frankly, it does not appear that viable alternatives exist. ACTION REQUIRED Motion to approve ambulance service agreement with Divine Redeemer Memorial Hospital for the period from January 1, 1985, through December 31, 1988. KDF:madlr attachments AMBULANCE SERVICE AGREEMENT . This AGREEMENT made and entered into effective the first day of January, 1985 by and between the city of Mendota Heights, thereinafter referred to as "City" and D.R.M.H., Inc., d/b/a Divine Redeemer Memorial Hospital, hereinafter referred to as "Hospital". ..,WHEREAS, the Hospital, a Minnesota corporation, desires to provide paramedic laiXce service to the City, and ";'�WHEREAS, the City desires to jointly assure that adequate ambulance service -:,­Is�.,.available and recognize that a fee to the Hospital is necessary for the pur .-;,,,;pose :of receiving adequate ambulance service. NOW, THEREFORE, in consideration of mutual covenants, agreements and matters {,,­--4set"forth herein, the parties hereto agree as follows: 1. Nature of Ambulance Service to be Provided. The Hospital agrees to provide paramedic ambulance service to the City. 2. Duties and Responsibilities of the Hospital. As, a part of its duty and responsibility to fur6ish ambulance service to the City, the Hospital agrees that it will: a. Either own or lease and operate two fully equipped paramedic ambu- lances meeting state license requirements. b. Maintain and staff each ambulance on a 24-hour basis, seven (7) days per week. c. Staff each ambulance with two (2) paramedics with National Certification. d. Devote its efforts toward becoming self-sustaining without reducing the level of service to which it has agreed. 3. Fee to be paid by the City of Mendota Heights. In consideration of the agreements made by the Hospital, the City agrees to pay a fee for the contract period beginning January 1, 1985 to December 31, 1985, the sum of $9,525.00, no later than January 10, 1985. Subsequent fees shall be paid on a yearly basis according to the provi- sion contained in Appendix A no later than January 10 each year. In the event the uel Group Component in the Consumer Price Index (CPI) for Urban Wage Earners and Clerical Workers for the Minneapolis/St. Paul area has a percentage increase of eight percent (8%) or more from the previous year, the parties agree to renegotiate the percentage of increase in, the contract. I -2- In the event of continued use of a third ALS ambulance for backup in the nine northern cities, the parties agree to open this contract for renegotiation of a subsidy to help defray the cost of this third ambulance. 4. Miscellaneous Terms a. There shall be no employment relationship established by this Agreement. The Hospital, in the performance of this Agreement, shall at all times, be an independent contractor. Ambulance drivers, attendants and parame- dics performing duties for the hospital are employees of the Hospital and the City shall have no right to direct, control or influence their actions, nor shall the City in any way, be responsible for their acts, their salary or any employment benefits. Likewise, police officers, firefighters or other employees or agents of the City are under the sole direction of the City and Hospital shall have no right to direct, control or influence their actions, nor shall Hospital in any way, be responsible for their acts, their salaries or any employment benefits. b. The Hospital is required to maintain full and complete administra- tive and medical supervision and control over the ambulance service provided during the course of this Agreement. In this regard, the Hospital shall be responsible to the patient during the course of transportation of the patient to the Hospital and agrees to maintain in force, policies of insurance as set forth in Article 6 herein. c. Except as indicated above, this AGREEMENT be amended only upon 60 days written notice by either party, setting forth the requested amendment before the anniversary date of this Agreement which shall be January 1. d. Any disputes between the City and Hospital arising under this Agreement shall be settled by arbitration in accordance with the provisions of the Uniform Arbitration Act of the State of Minnesota, by a Board of Arbitrators composed of three members. The Hospital shall appoint one arbitrator, the City shall appoint one arbitrator and the two so appointed shall select the third arbitrator. Within 45 days of the occurrence giving rise to arbitration, the party demanding arbitration shall notify the other party in writing of such demand specifying the matter to be submitted to arbitration and the name of the arbitrator selected by the party making such demand. Upon receipt of such writ- ten notice, the other party shall have ten (10) days in which to select an arbitrator, and to specify any matters which such party desires to have sub- mitted to arbitration and to notify the other party in writing of such selec- tion, and the two arbitrators so selected shall have ten (10) days in which to select a third arbitrator. In the event the third arbitrator is not so selected within said ten (10) days, such third arbitrator shall be appointed by the District Court of Dakota County, Minnesota, upon application of any party after,, at least eight (8) days' notice to the other parties of such application. Arbitration shall be the exclusive remedy for the settlement of disputes arising under this Agreement and no action at law or in equity shall be instituted by - any party hereto other than to enforce the award of the arbitrators. 11 -3- 5. Terms of Contract This contract shall commence on January 1, 1985, and shall be in full force and effect for four (4) years, with the anniversary date being January 1 of each year, subject to the provisions herein contained. ,..k�b. Insurance and Hold Harmless. a. The Hospital during the term of this Agreement, agress to maintain ;`9iin/force general liability, auto liability and property damage insurance with Ai`':t':..tninimum limits of $300,000 per person, $500,000 per accident, and $100,000 per >' :..r- ;;;occurrence for property damage with such insurance policies to name each city as an Additional Named Insured. A Certificate of Insurance shall be filed with each City. b. The Hospital agrees to maintain in force the proper Worker's Compensation Insurance for its ambulance service employees. c. The Hospital agrees to hold harmless each City from any and all claims or legal action resulting from operation of the ambulance service. 7. Revision ' in Corporate Structure. The Cities agree to permit the Hospital to reorganize the ambulance ser- vice under a new and separate corporate structure with subsidy payments to be made payable to the new corporation. The Hospital agrees that this contract will be binding for the new ambulance corporation and will cause no interruption in service. IN WITNESS WHEREOF, the parties hereto have executed this Agreement, con- sisting of three (3) pages the day and year first above written. DIVINE REDEEMER MEMORIAL HOSPITAL ' By Administrator By Chairman of the Board CITY OF By Mayor By. City and September 24, 1984 a 0 City Eagan Inver Grove Heights Lilydale Mendota Mendota Heights Rosemount South St. Paul Sunfish Lake West St. Paul APPENDIX A Population 1/1/85 to 12/31/85 26,470 $ 33,087.50 18,200 22,750.00 420 525.00 240 300.00 7,620 9,525.00 5,790 7,237.50 20,840 26,050.00 340 425.00 18,250 22,812.50 98,170 $122,712.50 Fee for Calendar Years 1986, 1987, 1988 The fee for succeeding years in this contract will be apportioned to the nine communities based on the latest Metropolitan Council population estimates. The total annual fee for the year 1986 shall be calculated by adding to the previous years' fee of $122,712.50 for 1/1/85 to 12/31/85, a percent as deter- mined by the following schedule. Percent increase in Consumer Price Index Percent Increase of Subsidy 1% 5.25% 2 5.50 3 5.75 4 6.00 5 6.25 6 6.50 7 6.75 8 7.00 9 7.25 10 7.50 The Cost of Living increase for the purpose of this schedule shall be the per- cent increase in the Minneapolis -St. Paul Area Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI -W) for the 12 -month period ending October, 1985, and each succeeding October for the duration of the contract. Adjustments between Cost of Living percents shall be made on a pro rata basis. CITY OF MENDOTA HEIGHTS MEMO October 10, 1984 TO: Mayor, City Council and City -Administrator FROM: Kathleen M. Swanson City Clerk .SUBJECT: Possible Meeting Date Change Election Canvassing Board r INTRODUCTION The regular Council meeting scheduled for the first meeting in November falls on the date of the General and City election. While State statutes provide that public meetings may be conducted after -8:00 P.M. on election days, our use of the Council Chambers as a polling place essentially restricts use of the Council Chambers to election -related activities. The Statutes also require that the Council sit as an Election Canvassing Board within two days after a City election. City Council meetings scheduled to be held on election day have been re -scheduled in past years to accommodate both election day activities and a single Canvassing Board/City Council meeting, rather than conducting two meetings in a short time frame. ALTERNATIVES There are a number of meeting scheduling alternatives available: 1. Conduct the Council meeting after 8:00 P.M. on November 6th, (Election .Day) at a location other than the Council Chambers. This would require the Council to meet again as a Canvassing Board within two days. ~ 2. Conduct a combined Canvassing Board/Council meeting on Wednesday, November 7th. 3. Conduct the combined meeting on Thursday, November 8th. 4. Conduct the Canvassing Board on November 7th or 8th and schedule the regular meeting during either the week of October 29th or November 12th. If option No. 1 is selected, Council could meet in the Engineering Conference Room or at some other location. The Canvassing Board could then be conducted during either daytime or evening hours on Wednesday or Thursday. With regard to option No. 3, Mayor Lockwood has indicated that he has a potential conflict that evening. No other Council members have indicated a preference or conflict. ® RECOMMENDATION Each of the alternatives suggested presents some type of problem, not the least of which is staffing. It would be an extreme case of wishful thinking to suggest - 2 - that ballot tabulation will be completed before midnight on election night, and all clerical staff and Kevin will be participating in election processing throughout the evening. For this and other reasons, we do not tecommend meeting on election day. Given the extremely late and long hours staff dedicates to election day processing, staffing a Wednesday night meeting would also be difficult. Staff recommends that a combined regular meeting and Canvassing Board be conducted on Thursday, November 8th. ACTION REQUIRED Council determination of meeting date and a motion passed setting meeting date and time. F KMS:madlr CITY OF MENDOTA HEIGHTS MEMO October 11, 1984 TO: Mayor and City Council a,.,..,FaOM: Kevin D. Fraz City Admini rator .a,;*S:UBJECT: Resolution Concerning Appointment of PERA Executive Director Attached is a memorandum from Stan Peskar, General Counsel for the League of Minnesota Cities, concerning the recent appointment of Mr..John Allers as Executive Director of the Public Employees Retirement Association (PERA). As Council is aware, PERA is the state-wide retirement system, to which all of our full-time employees (with the exception of me) belong. Mr. Peskar's cover memo references the complaint that has been filed in Ramsey County Court by the minority members of the PERA Board against the majority who appointed Mr. Allers. In an effort to save copying costs, we have not reproduced this rather lengthy document for Council review. However, if any of you would like to read it, it is available in our office. RECOMMENDATION I think that most public officials were shocked by the manner in which the transition of Executive Directors was made at PERA. Certainly, we have a very direct interest in this, since the PERA provides retirement protection to all of our full-time employees, and we as employer contribute over half the cost of maintaining that system. Therefore, I would recommend that the City of Mendota Heights lends it voice to those asking that remedial action be taken. ACTION REQUIRED If Council concurs with the recommendation, it should pass a motion adopting the resolution on the Public Employees Retirement System, and directing that copies be forwarded to Governor Perpich, the PERA Board of Trustees, the Chairman of the various House and Senate committees which deal with Pension and Retirement issues, and our local representatives. KDF:madlr attachment October 4, 1984 league of minnesota cities TO: Mayors, Manager, and Clerks FROM: Stan Peskar, General Counsel RE: PERA -- Appointment of John Allers Attached are several newspaper articles that express my concern about the appointment of John Allers as interim director of PERA. I think that cities and city employees should be very concerned about the lack of an open and above board appointment process and that the executive directorship of PERA has been turned over to an individual without even a minimal investigation into his qualifications to meet the requirements under PERA policies. Certainly, by industry standards, Mr. Allers is not at all qualified. This appointment, even in the interim, is not in the best interest of PERA or its members. Also attached is a copy of our complaint against the PERA Board members who we feel violated the Open Meeting Law. We will also pursue actions which we feel violate the fiduciary responsibility of Board members who have supported the Allers appointment. Additionally, the League of Minnesota Cities Board, at its next meeting, will consider a resolution requesting a legislative review of PERA. Your city's assistance would be helpful in several ways: 1) Post copies of the newspaper articles in several areas: lounge areas or on bulletin boards used for employee information dissemination or use other appropriate methods of communication. Employees may want to write individually or collectively petition PERA, the legislature, and the governor for an investigation and other action. 2) Ask the city council to pass a resolution similar to the sample enclosed or write a letter expressing concern. 3) Mail your resolution or letter to the Governor, area legislators, PERA, LMC and the chairman of the Pension Commission, the chairman of the House Subcommittee on Pensions and Investments, and the chairman of the Senate Governmental Operations Committee. (See attached addresses.) I want to thank you for your immediate attention to this matter. SP: lw '^-OVE4 R-- 1 " 1 86 university avenue east, st. paul, minnesota 55101 (612)227-5600 CITY OF MENDOTA HEIGHTS SDAKOTA.COUNTY, MINNESOTA RESOLUTION'NO. 84 - RESOLUTION ON THE PUBLIC EMPLOYEES RETIREMENT SYSTEM WHEREAS, most of the employees of the City of Mendota Heights belong to the Public Employees Retirement Association; and i' ,..WfEREAS, a number of Public Employees Retirement Association Board members y,>-*-,._nsve1,gai:-sed significant questions relating to PERA Board election procedures, t'�;.to;,'A.h.esappointment process used to hire an interim Executive Director of the Publ c'iEmployees Retirement Association, as well as other administrative matters; sand ';'WHEREAS, the present method for electing PERA board members results in ;x 611 ng only those with such financial backing as to permit expensive mailed information campaigns, permitting a single organization or individual to determine board membership; and WHEREAS, greater diversity on the board would assure that decisions of that body are better considered; NOW THEREFORE BE IT RESOLVED that the City Council of the City of Mendota Heights, Minnesota, requests the following actions: ® 1. That the legislature conduct an investigation into PERA Board election practices and also into the administration of PERA. 2. That the legislature consider amending the statutes which determine the method by which the PERA board is constituted to provide that three fewer members shall be elected by the PERA general membership and three addit- ional members shall be appointed by the governor from among non-PERA member citizens of Minnesota. 3. That immediate action be taken to remove the interim Executive Director and to provide for an open process to select a Public Employees Retirement Association Executive Director. Adopted by the City Council of the City of Mendota Heights this 16th day of October, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood ATTEST: Mayor Kathleen M. Swanson City Clerk T�r.:., � _ • . : •..�i�!,b� .{ .. :. Ill/! ,t: :. r :� 1. / .. • • - :;I' } '1'' �•ii L t` • �iree membrs` PERA 1Jr . •.���+. .ill :�T lr..' :,1't:i • . do •"r a d sue #' diorerogin�il��e alirirg !mer •Joe »lmi�n- - - jos r, :� , Sion fund: Andey= said be >aies de- "defend themselves agalnst Ander �? Writer `'. ''tried entry to the meeting "' ebn's lawsuit Their attorney had ad- Three members of the Public Em- 'The defendants In the case am Joyce wised against that decision, sayin 'that the board members had beep ploye.as Retirement Association Boman, Deborah Feist, Theodore sued as individuals, not as the PERA OPERA) board of directors have Griak, Donald Haavisto, Charles My- board. filed suit against eight other PERA hervold, Lew Storkamp, John Swan- directors, alleging that they illegally son and board chairman Cecil Hal- The new suit alleges that use of hired the Interim. director of the pen- ter, 'PERA money for defense payments Bion find.is a misuse of the inoney. Halter said Wednesday that he has The suit is a continuation of an earli- not seen the latest lawsuit and would The suit states that while Allem er lawsuit filed by PERA board not comment. serves as interim director of the member Morris Anderson. Joining PERA fund, receiving $68,000 per him as plaintiffs in the new suit are The new suit alleges that Allers is year, he continues as a paid official Carol Ogren and Stanley Peslw. unqualified to be interim director, • of his local union, Local 284 of the and that the majority board mem- Service Employees International Un- The earlier suit alleged that eight bers "failed to exercise due care and ion. The lawsuit alleges that the board members violated 'the state's proper judgment" In appointing him. eight board members "have failed to open meeting law by meeting secret- require Allem to devote his full time ly to dlscuss the appointment of John Last week, the majority board mem- add energy to his position with Allers as Interim director of the pen- hers voted to use PERA funds to, PERA." Dr. Donohue '► Gear .Abby seclio Mettuners eiffes is 1pin�ger Painters si tpgues/ts•�Nc sill Sc Paul Pioneer Press Classified Ads in this section �� - � 4 .-. W ay, September 19, 1984 PERA board to use public funds f or, defense er Steven Thomnt sun wr*W E'igbt directors of Mine +ota's lamest public pension fund, wh== are being seed over their selection of a director, decided Tuesday to ignore legal advice and use state money to defend themselves. In as a -ti vote, the board decided to hire bet use state funds. No attorney spectattorney,vate fied, and no estimate of the cost made "It is a Inap� bpr txpantitme of Public fuoehr," s�dd JoaMuphy. as` eat attacney general assipoed to thepen- aeon tuud, the Putblic Finploprea Retlrs- went Association. Murphy said his office would ant defend the elgbt because they are being sued as pnvate citizens and not as the pension hind board That same reasoning pre - chides them froma si� stats money to emel hire other legal calimply UkL The suit, tiled in Ramsey Drrdrrict Court, accuses the eight of violating the Mimeeo- ta Open Meetings Ian. Tae eight met be- hind closed doors with anion eaaeative Jam Alleys the night before naming him interim director of the pension food. Dissident board member Morris Ander no, wbo is the plaintiff in the lawsuit., at- tempted to enter the meeting but was told it was a private session unrelated to PERA badness. Murphy said Tuesday tut eight board members either met as aboard majority. and therefore are entitled to rep resewta. We, or they met as private citizens with- out dL+cuaairug PERA badness. as they chins, wad mad defend tbemsehea. Cositirwed *000 Ps" IC the pension Profr'am that mesa. M ' namtr«w pictur" of himself Was- cierby bythe boart tified ai executive dt mctor. n, ppccoo-•A�lie:s majority on. the board Ttsesday rimed a motiost . pto-AlMri majodh an the board tilled a move to sett a neo- to hire an ese gt p el - UVC iegi tivre ev legit; service and start i search for a Passaged director• atiasi'a I,e 6aia w Monday teoomroeuded the beard { Alfas was w ss tatatMst basis to Mme Iict„aew. ask the It�siat3ve Caa�iw► as I > a.d Rettrtsnmt as riyitw 1 who Yt• !i ho tab a airs` pgRA eMxtiaas. filar y Despite the latent nstase aI the , . O =aociatks mem- ' the host has not ts• it ever, k wen hart a bers farthat wi h �y can veduly board dee I March for a pe mod director. tions. Moe of the is members we ; Atsdenon wad oWr board tad- will have w• eke,ed by me mbem the red nae by labor and power- dmfs tsar ATMs tran* to the job appointed meet ¢oaf ►enact a seed is stu b dw1e�af that be * Allen a*raw in ether adiw Teem" • The hast heli Attu is as the Me aw to =his salay as } artia tf tJMd IN td Cr - We Of actiod d "Ciar r In has a dwho o)** be ab" rirnaal,. aaiaay& drotda rYa . -- He said be was not certain what re- course the attorney general's office world have to the decision to ase state money to hire an attorney. One response, be said. could be legal fees the to � for Finance Department. Allen said Murphy was wrong and that the attorney general's staff was moved by tMal reason:" in refusing legal do - Alias is a controversuig r in Idiom - seta pension policy Critics, acceding See. Donald Moe, DFL -SL Paul, cootend thatAllen . coral control get the t�he�bdirectors Moe plans to convene.the Senate Gov- ernmental tions Committee soon to investigate appointment of Alleys. One thing Moe wants to scrutinise is whether Alias b qualified to oversee collection and distzibatiaa of pension Wada Alleys and PERA Board Chairman Cecil Halter have refused to answer reporters' aoestions about Allem` gaaliticatlom, and de issue 1ss never been dmcamed pnbilcty Ptew vee Perraton/SC 6A /Editorial page Wq&* day, Aug. 29, 1984 St. Paul Dispatch We sArd.trive M reprwt Ow news *ct-undely anJ /sarin and will express opinion lrevinR on d.wM rs M torr ponitiun. BERNARD H. RIDDER. 1883.1975 BERNARD H. RIDDER JR.Clusks a Eweritw DEBORAH HOWELL. Executive Editor THOMAS L. CARLIN. PresWem/Publisher W. F. CENTO. A"aciate Editor JOHN R. FINNEGAN. Vice Presihm/Editor RONALD D. CLARK. Editorial Pane Editor Suspicious PERA shuffle Those who arranged the sudden transfer of power this week at the Pub- lic Employees Retirement Association did not cover themselves with honor. The suspicions they raised have under- mined confidence in them. If this, was not apower play conceived in the dark of night and executed with complete disdain for the public interest, then there are a number of strange coinci- derlm to explain. The circumstantial evidence of a sneak attack looms large. The whole thing smells like the air around the Pig's Eye Sewage Treat- ment Plant after a heavy summer After the storm had ended Tuesday morning, Mike McLaren, director of the $2 -billion pension association, had submitted his resignation. John Allers, president of the School Service Em- ployees International Local 284, had been named interim director at :68,000 annually. Outsiders were left to speculate whether Mr. Alleys would become permanent director or depart for a replacement after a nationwide search. Hints of intrigue were fed by a closed -door Monday aught gatherinat a St. Paul hotel of Mr. Allers, Mr. McLaren and eight of the 15 PERA board members. Mr. Allers, who once sat on the PERA board until be was removed in a 1882 court decision, said the meeting was private and did not include PERA business. Mr. McLaren said he attended so members could bid him farewell as he departs for a new post as director of the California Editorials Teachers Retirement Association. But was this as innocent as Mr. Allers, Mr. McLaren and attending board members described it? If so, why weren't all 15 board members in- vited to give Mr. McLaren a sendoff? When two uninvited board members attempted to enter the hotel room with a reporter, Mr. Allers threatened to have police eject tbem And why was a copy of a resolution naming Mr. Allers to the director's job on a table in the room, as seen and re- ported by one of the uninvited direc- tors? And was it just coincidence that sev- en of the eight directors at the Monday night session voted Tuesday to insert Mr. Allers into the post of interim di- rector? The eighth director abstained. As we said, this will take some tall explaining by Mr. Allers and his friends on .the PERA board. It appears they will have a chance to do so in dart. One .of the unin%ited board members, Morris Anderson, has said be will file.suit charging a viola- tion of the state Open Meeting lAw. The board could begin to regain pub- lic confidence lost this week by resolv- ing to conduct a serious national search for a permanent replacement for Mr. McLaren. This would allow comparison of Mr. Allm' ca- tions with those of other who might want this important pont. !Ihflon leader named to head pension fund Associated Press Directors of Minnesota's largest pen- sion fund have appointed union exec- utive John Allers their director, which might prompt a lawsuit chal- lenging the appointment. Tbt,,&atirt ;<cballenge could come cram 'dissident,?`gird kmembers of the Pj►b1ic;Employees Retirement Asstrctation. who say Allen is not gita)ified:for, theob. Board:, member Morris Anderson said it was "an absolute disgrace" forthe board to turn over control of the- $2 biilion pension association without$ first searching nationwide fora new -director. Allem was named to the S68 00 -a - year post to replace Mike McLaren, who resigned to become director of the California Teachers Retirement Association. J SIlers Is not qualified for this ja id Anderson. "This is not the way we do business in the public sector In Minnesota. In fact, It ottinks. " Anderson charged that Allers negoti- ated the appointment at a secret meeting Monday night. Anderson a,nd attorney Peter Bergstrom sold they are preparing to isle a lawsuit charging eight board members with violating the state's Open Meeting Uw. Alters, president of School Service Employees International Local 284, refused to comment on Monday's meeting or on his qualifications for the job. He said only that be is pleased and honored to be selected. Anderson and another board mem- ber, Richard Patterson. said Alters has long sought to Influence the board's decisions and helped get sev- eral members elected to it. The board voted 8-5 against a mo,- dor o-tlor. by Anderson to reject Alters and' name Paul Hayne, the association's assistant executive director, as Inter- im director until a nationwide search, produced a permanent direc- tor. Alters said the Monday meeting was private and did not include assocla- tion business. The association represents 100,000 working public employees in Minne- sota and 20,000 retired ones. it oversees accounting, establishes benefits and issues pension checks for its members, but does not control Investment of the pension fund. Grand jury concludes deputy was justified in fatal shooting Al Hennepin County grand jury con- cluded Thursday that a sheriffs dep- uty was justified in fatally shooting a robber during a holdup at the River- ;ide Community State Bank Aug. 3. tiennepin County Deputy Sheriff Ste- en Peterson, a deputy for 13 years, +vas serving legal documents at the sank in an unrelated case when the •obbery occurred. Killed was Gerald Edward Heft, 43, who was wanted by e~deral marshals for parole viola - ton. The grand jury returned a "no 1111": 'he case, which means no ita, will be filed against Peter - An; -iTesFBI said Heft was paroled from _ravenworth Federal Penitentiary ,-taKansas in June after spending ,,mrly 20 years In prison. over a counter and filled a knapsack with cash from a teller's drawer. Heft was shot outside the bank after he refused to stop when Peterson ordered him to. Heft fired several times. Minneapolis Police Chief Tony Bou - 2a awarded the Medal of Valor, the department's second highest distinc- tion, to Peterson for his action, 30 d.ys September 1984 tlq aiw ta«4. Ts..aA" tow t.w9e. W e " W-0 W. WW I taw get 14s taw $we 144 ►pn TWI Lo. 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He said Karr tint came to the atten- tion of investigators after a Chicago reporter called to ask if Karr, who had just been arrested in Mason City, Iowa, after the bombings, was a sus. pect in the poisonings. "That planted a seed, and we checked It oil ail the way to Hous- ton," ouston," said Scbumpp. "He doesn't fit a psychological profile of the Tylenol killer. Karr sounds like he's ram- bling like a softball. But I've got a guy somewhere who was coot and calculating." Two weeks ago Karr pleaded not guilty by reason of Mental illness to charges that he planted bombs In the St. Cloud area. Six pipe bombs were Two 0""isG Earl Storm Karr ' found there during the Day weekend. Staff writer Peter Doyle c ed to this article. Sandstone family not badly hurt on plane in Africa, relatives learn Associated Press Little Fails, Mina A Minnesota couple and their two children who were on a plane dam- aged by fire In Africa on Thursday were not seriously injured, relatives The plane was damaged by fire in Douala, West Africa, and there were mixed reports Thursday on the num- ber of people kilted or injured. The Kramers had lived In Sandstone, Minn., before making the trip Patty Stangeland. R -Minn., that mers were injured and al were doing well. KGB horrors Andropc A DIBOtle in memory of YL OW S1. Paul Pioneer Press Tows -day, August 28, 19114 f 5 A Intense fight expected for pension fund post By Steven Thomms and Bill Gardner titatl Writers The executive director of Minne. sota's largest public pension fund is expected to resign today, and a ppoower play for control of the $2 bilLoo account spilled over into an angry confrontation Monday night in a St. Paul hotel. Mike McLaren's expected depar- ture from the Public Employees Retirement Association clears the way for controversial union execu- tive John Allers to consolidate his powerful influence over the group's board of directors. Pension: Big Continued from Pape 1A bloc on the board, Morris Anderson and Richard Patterson, learned of the gathering at the Granada Roy- ale Hometel and attempted to en- ter it. They said they thought the meeting with Allers and McLaren was called to plan Allers' appoint- ment and that the unannounced meeting violated the state's Open Meeting Law. "Dc you want to leave or do we call the police and have you thrown out?" Allers.asked Anderson and Patterson, who were accompanied by their attorney and a reporter for the St. Paul Pioneer Press and Dispatch. Allers insisted the meeting was unrelated to business of the Public E:mployem Retirement Associa- tion, despite the presence of associ- ation stationery in front of hire. Patterson and Anderson later said they had seen what appeared to be a resolution naming Allers to re- place McLaren. "Phis has nothing to do with PE RA," Allen told the two board members. "It's a private meeting to discuss matters relating to John Allers." Patterson, Anderson, their attor- ney and the reporter eventually left the meeting when asked to do so by a hotel employee. The meet- ing broke up shortly afterward. "He called his eight supporters together and told them what their marching orders were anointing Mr Allers," Patterson said later. Anderson said he would attend today's meeting "with a lawsuit in hand" and that be would seek a Allers, president of Local 284 of the Scbool Service Employees In- ternational, is expected to seek the $71,000 -a -year post being vacated by McLaren, several board mem- bers said McLaren plans to take a job with the California Teachers Retirement Association in October On Monday night, Allers met be- hind closed doors with eight retire- ment association board members described as loyal to him The eight represent a majority of the 15 -member board, scheduled to ac- cept McLaren's resignation today Two members of the minority Phase sea Pension/SA p ex fight ected pointment if it is carried out by the board. He said be would charge that Allers does not meet qualifica- tions set for the position. He also suggested he would accuse the board of reaching the decision sub- sequent to an illegally closed meet- ing. When informed of the Monday gathering, Jon Murphy, the special assistant attorney general assigned to the board, said It sounds like it would be a violation" of the Open Meeting Law "Anytime two public officials pet together to talk about public business, it should be an open meeting," Murphy said. He said, however, he did not know what was discussed at the meeting. The board's Budget and Personnel Committee normally meets the night before a regular board meeting. Murphy said, but this month's committee meeting was canceled. McLaren said be was invited by Allers to stop at an informal dinner meeting so those present could wish him well in his new job. Al- though he arrived late, he said no food was served. He was onlyy pres- ent for 10 minutes before Patter- son and Anderson entered, McLaren said, and no retirement association business was discussed. "I didn't feel theyy were plotting against the world," McLarm said. John R. Finnegan, vice president/editor of the Pioneer Press and Dispatch, said officials of the newspapers would consider filing a civil lawsuit challenging the Monday night meeting as a vio- The employees' association rep. resents 100,000 working public em- ployees in Minnesota and 20,000 retired employees. It oversees ac. counting, sets benefits and issues pension checks. But the association does not control the investment of its $2 billion in funds. That task is reserved by state law for the State Investment Board, a group comprising Gov. Rudy Perpich and other elected of. ficials. The association has criti. cized the board's investments and has attempted to wrest control. Allers ran unsuccessfully for the state Senate in 1980 and for state treasurer in 1982. He was appointed to the PERA board in 1977 when the Legislature decided that one seat should go to it labor representative. Lawmakers changed the law in 1979, saying the labor seat should go to the state's largest statewide labor organize. Lion. The Minnesota AFL CIO, the largest statewide labor group, wanted the seat. But the retire- ment association board kept Allers W place. A court order upheld that decision until 1982, when he was unseated. Although Allers no longer sits on the board, he influences the votes of the eight members he met with Monday night, according to Patter. son, Anderson and labor sources. Allers broke with other labor leaders in 1978 and supported Independent-RepubLcan A] Quie in his successful campaign to unseat Democratic -Farmer -Labor Gov ,J., Allers gets post SL Paul Plurww Prtu Wednesday, AupuA 24, ,98+t f 5 A on pension panel despite protests By Steven Thomma Me" Writ*r Directors of Minnesota's largest public pension fund t Tuesday appointed controversial union executive John -4 Allers as their new director, prompting a legal cbal• Ati.rs McLaren lenge from dissident board members. AUers was named to begin duties immediately as Pubhc Em- Allers: Gets the 168,000 -a -year interim director of the ploYees Retirezueat.Association. He replaced Mike McLaren, who submitted his resignation to the board j; A ". j�D tl ` j 1 at its morning meeting. post Board member Morris Anderson said it was "an ab - v, ;} solute disgrace' for the board to turn over control of Continued from Paas to the 12 billion pension association without first going St. Paul. He also refused to com- through a nationwide search. He said the quick ap- ment on his qualifications for the • pointment was orchestrated by Allers at a closed -door job. He said only that he is pleased meeting Monday night with his supporters on the and honored to be selected board. Allers, president of School Serv- "John Allers is not qualified for this job," Anderson ice Employees International Local said. "This is not the way we do business in the public 284, once sat on the PERA board sector in Minnesota. In fact, it stinks." and has long sought to influence its Anderson and attorney Peter Bergstrom were pre• decisions, according to Anderson, paring to file suit in Ramsey District Court late Tues- fellow board dissident Richard day charging eight board members with violating the Patterson and labor sources. He state Open Meeting Law. helped get several members elect- Allers refused to comment on the Monday night ed to the board and enjoys their meeting in the Granada Royale Hometel in downtown loyalty, Anderson and Patterson Pbsase see All*rs 15A said. Anderson and Patterson tried to enter the Monday night meeting, where Allers and McLaren were meeting with eight board mem- bers. Seven of those eight voted for Allers' appointment Tuesday along with another board member not present at the Granada meeting Board Chairman Cecil Halter, who was at the meeting, did not vote in Tuesday's meeting. Allers said Monday night the meetingg was private and did not in- clude PERA business. He threat- ened to have police eject Patterson and Anderson. McLaren said be was invited so the members could wish him well in his new position as director of the California Teach- ers Retirement Association. But Anderson and Patterson said they saw a resolution naming Allers to the director's job on the table at the closed meeting. One of the board members at that meet. ing. Deborah Feist, introduced a resolution Tuesday naming Allers. Anderson urged the board Tues day to reject Allers and name Paul Hayne, the association's assistant executive director, as interim di. rector until a nationwide search produces a permanent director The motion failed in a 5.8 vote. Feist said the appointment of Allen dad not preclude a broad search for a permanent director, but she dad not include one in her resolution. Patterson said Allers would already "have his foot an the :Z Ar r`• rnr tho nwrmnnnnt inh it an. CITY OF MENDOTA HEIGHTS October 12, 1984 TO: Mayor and City Council trt:n tF?ROIM:. , Kevin D. Frazell y. ity Administrator �4,,.'-BJECT-- Endorsement of Nominees for Appointment to Metropolitan Council District 15 r' INTRODUCTION The District 15 seat on the Metropolitan Council is up for gubernatorial appointment as of January 1, 1985. It is recommended that Council adopt a resolution endorsing the candidacy of Kathleen Ridder, and further that we concur with other District 15 communities that'Mary K. Martin of West St. Paul, and Cal Blomquist of Inver Grove Heights are acceptable candidates to the City of Mendota Heights. BACKGROUND AND DISCUSSION The Metropolitan Council of the Twin Cities is composed of representatives from 16 districts in the metropolitan area. Mendota Heights is a part of District 15, which also includes the cities of Lilydale, Mendota, Eagan, Sunfish Lake, Inver Grove Heights, West St. Paul, South St. Paul, and Newport. As Council is aware, up until two years ago, this area was represented by Mrs. Kathleen Ridder,' a resident of Mendota Heights. Shortly before the completion of Mrs. Ridder's term of office, the boundaries of the Metropolitan Council districts were redrawn, in response to the 1980 census. At that time, District 15 was changed to also include a small section of the.Highland Park area•of the City of St. Paul. When Governor Perpich made the new appointment of the District 15 representative on January 1, 1982, he chose Carol Wold Sindt, a resident of the Highland Park area. Ms. Wold Sindt's term of office expires on December 31, 1984, and the Governor will either be reappointing her, or selecting a new representative. The mayors and city managers of the Dakota County communities in District 15 have been working to come up with names of some viable candidates who reside in Dakota County, who we can put forward for the Governor's consideration.With the understanding that it is important to give the Governor some choice as to the partisan affiliation and sex of candidates, we decided that it would be better to provide a list of three, rather than only one. After several discussions, we have decided to recommend to the respective City Councils that they endorse the candida#ds, of Kathleen Ridder of Mendota Heights, Mary Martin of West St. Paul, and Cal Blomquist of Inver Grove Heights. Resumes for Ms. Ridder and Ms.Martin are attached for Council review. Mr. Blomquist's resume was not available at the time of preparing the agenda, but we are hopeful - 2 - of having some additional information for Council by Tuesday evening. At any rate, some of you may recall that Mr. Blomquist is a former mayor of the City of Inver Grove Heights. The agreement between the communities was that each will feel free to put forward as its first nominee, whichever of the three it chooses. In our case, Mayor Lockwood has suggested that we endorse the candidacy of Kathleen Ridder, since she is a Mendota Heights resident and because she served so capably on the Metropolitan Council on a prior term. However, it was agreed that we would also each indicate that either of the other two candidates would also be acceptable to us. A resolution to that affect is attached for Council consid- eration. RECOMMENDATION AND ACTION REQUIRED It is recommended that Council pass a motion adopting the attached resolution, and directing that it be sent to Governor Perpich, Metropolitan Chair Sandra Gardebring, and our local senators and representatives. KDF:madlr attachments �Q = a � 7X. A,�. 31 �-rate. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 84 - RESOLUTION CONCERNING APPOINTMENT TO I THE METROPOLITAN COUNCIL WHEREAS, Mrs. Ridder is desirous of returning to service on the Council; and WHEREAS, there are also other Dakota County residents of District 15 willing to serve and who are acceptable to the City of Mendota Heights. He�N W THE EFORE BE IT RESOLVED�,J'/'}'�e- City Council of the City of Mendota Itea vernor Rudy Perpich appoint Kathleen C. Ridder to the District 15 position on the Metropolitan Council for a term of office beginning January 1, 1985;^ and P I "�q �.'14 BE IT FURTHER RESOLVED, that Ms. Mary K. Martin of West St. Paul, and Mr. Calv,H Blomquist of Inver Grove Heights, a-re� acceptable candidates to the City of Mendota Heights. .� l/ Adopted by the City Council of the City of Mendota Heights this 16th day of October, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS By ATTEST: Kathleen M. Swanson City Clerk Robert G. Lockwood Mayor i;NHEREAS, the City of Mendota Heights is a part of Metropolitan Council .@r is:tx ct':1;5; and ".:."�;:'t.T REREAS, District 15 is comprised of a number of northern Dakota County 'N. ommun ties, plus a small section of the City of St. Paul; and WHEREAS, although most of the District 15 population is located in Dakota County,j'-,since 1982, District 15 has been represented by a resident of St. Paul; 4,t and WHEREAS, St. Paul already has two other representatives on the Metropolitan Council; and WHEREAS, prior to 1982, the District 15 area was most capably represented by Kathleen C. Ridder; and WHEREAS, Mrs. Ridder is desirous of returning to service on the Council; and WHEREAS, there are also other Dakota County residents of District 15 willing to serve and who are acceptable to the City of Mendota Heights. He�N W THE EFORE BE IT RESOLVED�,J'/'}'�e- City Council of the City of Mendota Itea vernor Rudy Perpich appoint Kathleen C. Ridder to the District 15 position on the Metropolitan Council for a term of office beginning January 1, 1985;^ and P I "�q �.'14 BE IT FURTHER RESOLVED, that Ms. Mary K. Martin of West St. Paul, and Mr. Calv,H Blomquist of Inver Grove Heights, a-re� acceptable candidates to the City of Mendota Heights. .� l/ Adopted by the City Council of the City of Mendota Heights this 16th day of October, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS By ATTEST: Kathleen M. Swanson City Clerk Robert G. Lockwood Mayor RESUME Kathleen C. Ridder 1744 Dodd Road St. Paul, Minnesota 55118 612-454-1572 Personal '-AMarr'i -ed -to Robert B. Ridder jldren: 40, 36, 32, 24 Education Smith College University of Minnesota B.A., B.S. Business 1984- Brooks -Ridder & Associates, Partner Employment 1974-1978 Breck School Director of Development 4200 West River Road Minneapolis, Minnesota 55406 Public Office I 1970-1972 Mendota Heights Park Commission 1971 Mendota Heights Park Bond Issue Committee 1972-1978 Mendota Heights Plann*ing Commission 1973-1978 Chair, Mendota Heights Planning Commission 1979-1983 Metropolitan Council 1984- Mendota Heights Planning Commission Government Commissions 1969-1972 State Commission on Human Rights 1975-1981 State Board of Continuing Legal Education 1981- Metropolitan River Corridors Study Committee (Federal appointment) 1983- St. Paul Infrastructure Task Force 7 Past Member of the following Boards, Commissions, Committees and Councils American Field Service Student Exchange Program Capitol Community Center Catholic Interracial Council Guild of the Performing Arts Guthrie Theater Institute for Ecumenical & Cultural Research, St. John's University KTCA Public TV National Association of the Laity Merriam Park Community Center Minnesota Women's Political Caucus Parents for Integrated Education St. Paul Council of Arts & Sciences : Urban League United Way Advisory Board Present Member of the following Boards, Commissions, Committees and Councils American Bar Association Accreditation Committee Commission on the Role of Women in the Church, Archdiocese of St. Paul/Minneapolis Dakota Area Referral & Transportation for Seniors Minnesota Women's Campaign Fund Minnesota Women's Economic Roundtable Planning Committee for National Conference on Women, the Economy and Public Policy Women in' Management Advisory Board, University of Minnesota Women's Intercollegiate Athletic Advisory Committee, University of Minnesota, Chair .:r 1521 Christensen Avenue 644-8181 (office) West St. Paul, Minnesota 55118 451-8470 (home) =".�Occupation: attorney --Homeowner in West St. Paul for three years. --Married to Dean Kalmoe; one child, Megan Elizabeth. EXPERIENCE - Administrative Law Reports, West St, Paul, Mn. Editor and Publisher, 1984 -present. --Owner of small publishing business that reports on recent developments in specialized areas of the taw. Association of Residences for the Retarded in Minnesota Sl Pau! Mn Governmental Affairs Specialist, 1982 -present. --Head of governmental affairs program for 280 -member association. Responsible for development, implementation and evaluation of industry governmental affairs program. Minnesota Association of Health Care Facilities. Bloomington, Mn. Staff Counsel, 1981-1982. --Served as corporate counsel to association of 230 long-term health care providers. Also worked in legislative relations. Minnesota House of Re r�esentatives Research Department. St. Paul, Ma. Legal Research Assistant, 1980-1981. --Researched, drafted, summarized, and compared legislation and proposed legislation concerning education aid formulas, housing, health and welfare, real estate, energy, banking, and insurance. State Planning AgenjZr, Office of Local and Urbanau Governor's Intern, 1979-1980. --Worked with planners responsible for state liaison with Regional Development Commissions (RDC's) across the state. Southwest Minnesota Arts and Humanities Council MarshallMn Executive Director, 1976-1978. --Headed staff of regional arts organizations serving 21 counties. I supervised overall program and organizational planning, fundraising, implementaion and evaluation, and worked closely with many volunteers and the Board of Directors. Retired Senior Volunteer Program, Elbow Lake. Mn. Project Director, 1975-1976. --Headed five -county rural program with three staff members, 420 volunteers, and 42 volunteer sites. EDUCATION UniversitX of Minnesota -Minneapolis. auris Doctor, 1981 Honors & Awards: International Moot Court, 1979-1980. Dean's List, 1979,1980,1981. Legal Aid Clinic, 1990-1981. 3 University of Minnesota -Morris. Bachelor of Arts in P=holggy with honors. 1975. • . _ .. ..... a P". . "oaars',& Awards: Curtis H. Larson Award (Student elected by faculty and peers to give commencement address), 1975. Scholar of the College Award, 1975. 7 Provost's Award, 1975. VOLUNTEER AND COMMUNITY INVOLVEMENTS --Commissioner, West St. Paul Planning Commission, 1982 -present. --Board Member, University of Minnesota -Morris Alumni Association, 1982 -present. --Panelist, Minnesota State Arts Board General Support Program, 1981 -present. --Trustee, Minnesota Citizens for the Arts (a lobbying organization), 1976-1983. Vice-president, 1978-1980, Nominating Committee Chair, 198L --Board Member, Performers Ensemble Theater, 1981-1983. CITY OF MENDOTA HEIGHTS MEMO October 16, 1984• ,p:_',!,Xqyor and City Council :� rRDM:.r°�Revin D. Fraz (I✓ .r .;','City Adminis ator `:SUBJ.ECT:October 16 Add-on Agenda y ;v -;,'Tour items are recommended for addition to this evenings agenda and new lb..`information is provided for Item 9d. - IRB Issuance. * 3. Adoption of Agenda It is recommended that Council adopt the agenda with the addition of items 904, 901, 9c3/4, and 91. 90%. Setback variance for Carolan, 1339 Medora Road Attached is a memo from Code Enforcement Officer Paul Berg, describing a complication to the setback variance previously granted for construction of their sunroom addition. Recommendation is made to grant a 13 foot, rather than 10 foot variance. Mi. Final Plat - Mendota Heights Business Center 2nd Addition (United Properties) United did not have the documents to us by last Friday. Because the final plat as submitted yesterday is unchanged from the preliminary plat approved by Council on October 2nd, we agreed to place it on the add-on agenda. Attached is staff memorandum, with recommendation for approval. 9c3/4. Mendota Heights Business Center, 2nd Addition Subject to Council approval of the final plat, United is requesting approval of their building permits. Attached is a staff report. Although technical plans and specifications have yet to be submitted, items of usual Council interest and review (i.e., site plan, landscaping, floor plans, and elevations) are attached. Staff recommendation is approval of permits, subject to final approval by the building inspector. . 9d. Industrial Development Bond Issuance The City of Coon Rapids has offered to "give" us $4,295,932 of their unused IDB allocation. This amount, coupled with our own $3 million of authority will enable us to service both the Linvill and Yorkton projects. - z - Attached is a memo recommendi Powers Agreement with Coon Rapids. 91. Sale of Used Police Vehicles sroval of the resolution approving the Joint Attached is a memo from Chief Delmont regarding bid prices for the sale of four City vehicles. Recommendation is to award sale to the highest bidders as indicated in the staff memo. CIT' I OF MENDOTA HEIGHTS MEMO October 16, 1984 TO: Mayor, City Council d City finis rator FROM: Paul R. Berg, Code Enforcement Officer SUBJECT: Case No. 84-09, Carolan Variance, 1339 Medora Road INTRODUCTION Mr. and Mrs. Carolan were before the Planning Commission on June 26, 1984, and City Council on July 10, 1984, to request approval of a ten foot sideyard setback variance to allow construction of a sun -room addition at the south easterly corner of their house located at 1339 Medora Road. HISTORY During the Council meeting Councilwoman Witt moved to grant approval of a ten foot sideyard setback variance as requested on the basis that it affects only one corner of the structure and is necessary because of the irregular shape of the lot along Emerson Avenue. Mayor Lockwood seconded the motion. The vote approving was 5 ayes and 0 nays. It should be noted that Mr.lCarolan had installed corner stakes for the proposed sun - room addition for Planning Commission, City Council and neighbors to view. DISCUSSION The Carolan's contractor, Schomaker Construction, applied for and was issued a build- ing permit on September 25, 19841 On October 15, 1984, the Carolan's contractor requested a footing inspection, myself andlEngineering Technician, Tom Knuth, went to the site and found the property lines and measured from both corners of the addition adjacent to Emerson Avenue and found that the sun -room addition is approximately three feet closer to the lot line adjacent to Emerson Avenue than the site plan shows. The Carolans are now aware of the discrepancy and will be available at this evenings City Council meeting to answer any questions Council may have. ALTERNATIVES The alternatives as I see them are: 1. Decrease the addition depth by three feet, or 2. Grant a 13 foot variance to allow the sun -room to be at closest point to the lotline 17'. 1 ')Ld I I WUU I U I t:LU11M11t:1 I U k, I IU i. U I tk- I I -- may be constructed as planned, thus requiring the granting of a 13 foot variance rather than the 10 foot variance as approved by City Council on July 10, 1984. ACTION REQUIRED If Council wishes to implement Staff's recommendation to reconsider and approve a 13 foot variance, they should pass a motion approving the new variance so that Staff can give the Contractor permission to pour footings, lay the blocks and construct the sun - room addition as layed out in the field. b'% IR M 4'1 �O 1. MO C\1 DimENS 16A,,S ARE f-7640rr) 1464sv,e6.o ar syfFF AND NOT T«sc-AL-E LO Go 0 lowccc �Q.7 the undersigned neighbors, approve of the a) =1 above-describ4d variance.request submitted by Mr. and Mrs. obert Carolan from the Mendota. Heights City Zonina'Ordinance for side. yard CD set backs: jwe,J6 Or4- b&r:5., // JYVI I CO Cr U LAJ I— Ld cr0 i U CITY OF MENDOTA HEIGHTS MEMO October 15, 1984 TO: Mayor, City Council and City Ad�� stAator" FROM: James E. Danielson, Public Works Director SUBJECT: United Properties - Final Plat Approval for Mendota Heights Business Center 2nd Addition Case No. 84-17 r INTRODUCTION Council granted the approval for a conditional use permit for a Planned Unit Development and preliminary plat on October 2, 1984 for this plat. nTQrTTCCTAWT United now has the final plat prepared (see attached). Staff has reviewed the document and finds that it is as approved by Council in the preliminary format. RECOMMENDATION Staff recommends Council approval of the plat as submitted. ACTION REQUIRED If Council concurs with the staff recommendation, they should pass a motion adopting Resolution No. 84- , "RESOLUTION APPROVING FINAL PLAT FOR MENDOTA HEIGHTS BUSINESS CENTER 2ND ADDITION". JED:madlr attachments CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 84 - RESOLUTION APPROVING FINAL PLAT FOR MENDOTA HEIGHTS BUSINESS CENTER 2ND ADDITION WHEREAS, a final plat for Mendota Heights Business Center 2nd Addition has been submitted to the City Council; and WHEREAS, the City Council has reviewed said final plat and finds the same to be in order. NOW THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the final plat of Mendota Heights Business Center 2nd Addition submitted at this meeting be and the same is hereby approved. 2. That the appropriate City officials be and they are hereby authorized to execute the final plat on behalf of the City of Mendota Heights. Adopted by the City Council of the City of Mendota Heights this 16th day of October, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS yLPulil October 8, 1984 TO: Mayor, City Council and L.i1 7A�m4 i trator FROM: Paul R. Berg, Code Enforcment Officer ,SUBJECT: Mendota Heights Business Center East INTRODUCTION Mr. Dale Glowa, United Properties Project Manager, has sent Staff a letter w -,requesting Council approval of necessary building permits to begin construction j' of their Mendota Heights Business Center East Project. Rarkr.Rniimn United Properties Mendota Heights Business Center East will consist of one two-story building on Lot 1 and two one-story buildings to be constructed on Lots 2 and 3. (See site plan) Mr. Glowa has submitted a site, grading and drainage plan, landscape plans and floor plans.for the one and two story buildings. (It should be noted that completed signed plans have not been submitted.yet.) It is United Properties intention to request the granting of two building permits without Staff's review of the necessary signed drawi.ngs. Mr. Glowa has advised Staff that the footing and foundation plans will be submitted on Friday so that I can do the plan review and be ready to sign a building permit application on October 17 if Council approves the permit. RECOMMENDATION W Staff would recommend City Council granting United Property the building permits requested subject to Staff's review and approval of the completed plans when they are submitted thus eliminating the necessity of United Properties appearing before Council at a subsequent meeting requesting further approvals when the architect and engineer have' -.completed plans and specs. ACTION REQUIRED If City Council concurs with Staff's recommendations, they should grant United Properties their permits subject to Staff's review and approval. Attachment UNITED Pf�OPERTIES October 1, 1984 WRITER'S DIRECT LINE Mr. Jim Danielson Public Works Director City of Mendota Heights 750 So. Plaza Drive Mendota Heights, MN 55120 Re: Mendota Heights Business Center East Dear Jim: It is our desire to receive a building permit approval for the above referenced project from the City Council on October 16, 1994. In this regard, I have enclosed four full size sets of drawings to include a combination site plan, grading and drainage plan, landscape site plan, floor plans for the one and two story buildings and elevations for the one and two story buildings. I am told that the sets are to be distributed to you, Paul Berg, and the police and fire department. Additionally, six reduced sets (8 1/2" x 11") of the same have been enclosed. Finally, I've enclosed the outline specifications for this project. I look forward to working with you for the approval on October 16 of the building permit. If you have any questions or comments, please do not hesitate to call. Very truly yours, Dale ,.f. Glowa Proje/ct Manager DJG/sks Enclosures Norihland Executive Office Center/ 3500 West 80th Street/Minneapolis, Minnesota 55431/ (612) 831-1000 CITY OF MENDOTA HEIGHTS MEMO October 16, 1984 TO: Mayor and City Council FROM: Kevin D. Frazel Larry E. Shaughnessy, Jr. s City Admini ator and Treasurer 6 ':SIIBJECT: Issuance of Industrial Development Bonds (Supplement) ,RECOMMENDED ACTION We have received a tentative commitment of $4,295,932 of I.R. Bonding from Coon Rapids as authorized in the attached Joint Powers Agreement. The Agreement is tentatively approved by Coon Rapids, and if approved by Mendota Heights, we will issue our check to Coon Rapids in the amount of $43,000 upon receipt from Alpha Environments after final Coon Rapids approval on October 23rd. Attached are proposed Joint Powers resolutions for the additional funds. Final issue amounts are not yet determined by the developers, although both indicate they can live with the $2,500,000 and $4,800,000 currently proposed. Any reduction by October 31 in the Linvill amount would be added to the Alpha project. attachments LES:madlr RESOLUTION NO. RESOLUTION AUTHORIZING THE EXECUTION OF A JOINT POWERS AGREEMENT WITH THE CITY OF COON RAPIDS, MINNESOTA BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota: 1. The City of Mendota Heights, Minnesota and the City of _._X -:*,Coon Rapids, Minnesota are desirous of entering into a joint powers P P g =agreement ursuant to Laws of 1984, Cha ter 582 for the sharing of 1,',titlement amounts of industrial development revenue bond financing. 2. This Council has received a proposed joint powers agreement (a copy of which is attached hereto as Exhibit A) between the cities for the purpose stated in Section 1, and finds that the execution of such agreement is in the best interests of the City of Mendota Heights. 3. The Mayor and Clerk are authorized and directed to execute the attached agreement on behalf of the City of Mendota Heights which is incorporated herein by reference as if fully rewritten. 4. The Clerk is hereby directed to transmit a certified copy of this resolution to the Clerk of the City of Coon Rapids, Minnesota. Adopted this day of October, 1984. CITY OF MENDOTA HEIGHTS, MINNESOTA By Mayor Attest: Clerk PYWTRTT A INDUSTRIAL DEVELOPMENT BOND ALLOCATION AGREEMENT by and between CITY OF COON RAPIDS, MINNESOTA and CITY OF MENDOTA HEIGHTS, MINNESOTA Dated: October , 1984 Drafted by: WINTHROP, WEINSTINE & SEXTON 1800 Conwed Tower 444 Cedar Street Saint Paul, Minnesota 55101 RESOLUTION NUMBERi WHEREAS, the Tax Reform Act of 1984 generally limits the volume of industrial development bonds which may be issued within a state during any calendar year to $150 per capita (the "State Ceiling"); and x.: Laws of Minnesota 1984, Chapter 582 (the "Allocation Act") -.�;rTxpvi{des for an allocation of the State Ceiling among various issuers "^I.�',io.f;a*l idustrial development bonds; and ;:WHEREAS, the City of Coon Rapids, Minnesota (the "City") has qualified °as;:san entitlement issuer and has received an entitlement allocation $4,295,932.00 (the "Entitlement Allocation") pursuant to the Allocation Act for the issuance of industrial development bonds during calendar year 1984; and WHEREAS, Section 15, Subdivision 4 of the Allocation Act allows an entitlement issuer to contract with another local issuer of industrial _.x..: development bonds to transfer a portion of the entitlement issuer's entitlement allocation to the other local issuer; and WHEREAS, the City has received a request from the City of Mendota Heights, Minnesota ("Mendota Heights") that the City transfer $4,295,932.00 of its Entitlement Allocation for calendar year 1984 to Mendota Heights; and WHEREAS, the City desires to transfer $4,295,932.00 of its Entitlement Allocation for calendar year 1984 to Mendota Heights. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Coon Rapids: 1. That the City hereby authorizes the transfer of $4,295,932.00 of the City's Entitlement Allocation for calendar year 1984 to Mendota Heights. 2. That the Mayor and the City Clerk are authorized and directed to execute the Industrial Development Bond Allocation Agreement (they"Agreement") in the form now on file with the City Clerk with such necessary and appropriate omission, modifications, insertions and additions as are not materially inconsistent with the form of the Agreement on file with the City Clerk as the Mayor in his discretion shall determine. The execution of the Agreement by the Mayor shall be conclusive evidence of such determination. 3. That the officers and other agents or employees of the City are hereby authorized to do all acts and things required of them by or in connection with this resolution and the Agreement for the full, punctual and complete performance of all the terms, covenants and agreements contained in the Agreement and this resolution. 4. That this resolution shall be in full force and effect from and after its date of passage. Passed and Approved this day of October, 1984. (SEAL) Attest: Clerk Mayor -2- INDUSTRIAL DEVELOPMENT BOND ALLOCATION AGREEMENT This Industrial Development Bond Allocation Agreement dated as of October , 1984 (the "Agreement") is entered into by and between the City of Coon Rapids, Minnesota ("Coon Rapids") a statutory ,yk-,�Clty organized and existing under the laws and constitution of the '. ",4, ate of Minnesota, and the City of Mendota Heights, Minnesota tX".Mendota Heights") , a public body corporate and politic organized rexisting under the laws of the State of Minnesota: the Tax Reform Act of 1984 generally limits the volume of ..;, industrial development bonds which may be issued within a state 'ring any calendar year to $150 per capita (the "State Ceiling") ; and �:.. WHEREAS, Laws of Minnesota 1984, Chapter 582 (the "Allocation Act") provides for an allocation'of the State Ceiling among various issuers of industrial development bonds; and WHEREAS, Coon Rapids has qualified as an entitlement issuer and has received an entitlement allocation of $ pursuant to the Allocation Act for the issuance of industrial development bonds during calendar year 1984 ("Entitlement Allocation"), and WHEREAS, Section 15, Subdivision 4 of the Allocation Act allows an entitlement issuer to contract with another local issuer of industrial development bonds to transfer a portion of the entitlement issuer's entitlement allocation to the other local issuer; NOW, THEREFORE, for and -in consideration of the mutual agreements hereinafter contained the parties hereto agree as follows: Section 1. DEFINITIONS. In.addition to the terms defined above, the following terms shall have the following meanings: Department shall mean the Minnesota Department of Energy and Economic Development. Transferred Allocation shall mean the $4,295,932 of the Entitlement Allocation transferred by Coon Rapids to Mendota Heights. Section 2. ALLOCATION TRANSFER. Coon Rapids hereby transfers and assigns to Mendota Heights $4,295,932 of.its Entitlement Allocation for the.issuance of industrial development bonds for calendar year 1984, which it received pursuant to the Act. Section 3. DEPOSIT FEE. Mendota Heights shall pay, and contem- poraneously herewith has paid, to Coon Rapids the sum of $42,959.32 representing reimbursement by Mendota Heights to Coon Rapids of the fee previously paid by Coon Rapids to the Department to reserve its Entitlement Allocation pursuant to and as required by the Allocation Act. Section 4. NOTICES. If, but only if, on or before October 25, 1984, Mendota Heights notifies Coon Rapids of the portion of the Trans- ferred Allocation which Mendota Heights does not intend to issue, Coon Rapids shall, on or before October 31, 1984, notify the Department as provided by Section 15, Subdivision 31 of the Alloca- tion Act that bonds will not be issued in an amount equal to the amount stated by Mendota Heights in its Notice to Coon Rapids. If on or before October 25, 1984, Mendota Heights delivers copies of preliminary resolutions to Coon Rapids for bonds to be issued after October 31, 1984, Coon Rapids shall, on or before October 31, 1984, deliver such resolutions to the Department. If, but only if, on or before December 14, 1984, Mendota Heights notifies Coon Rapids of the portion of the Transferred Allocation which Mendota Heights does not intend to issue, Coon Rapids shall, before December 20, 1984, notify the Department as provided by Section 16, Subdivision 7, of the Allocation Act that bonds will not be issued in an amount equal to the amount stated by Mendota Heights in its notice to Coon Rapids. Mendota Heights may submit the notices and resolutions described -in this section directly to the Department. Section 5. APPLICATION DEPOSIT REFUND. Coon Rapid's shall within five days after receipt from the Department of the return of any portion of the $42,959.32 application deposit deposited with the Department, return such refunded amount to Mendota Heights. Section 6. INDEMNIFICATION OF COON RAPIDS. Mendota Heights shall indemnify and hold harmless.Coon Rapids and its officers, directors, employees and agents, from and against (A) any and all claims by or on behalf of any person arising from any cause whatsoever in connec- tion with the issuance of bonds by Mendota Heights under the Transferred Allocation; (B) any and all claims arising from any act or omission in connection with any project financed by proceeds of bonds issued by Mendota Heights under the Transferred Allocation; (C) all costs, counsel fees, expenses, and liabilities incurred in connection with any such claim or proceeding brought thereon. If any action or proceeding is brought against Coon Rapids, any of its officers, directors, officials or employees with respect to which indemnity may be sought hereunder, Mendota Heights, upon written notice from Coon Rapids, shall assume the investigation and defense thereof, including the employment of counsel acceptable to Coon Rapids, as the case may be, and the payment of all expenses. Coon Rapids shall have the right to employ separate counsel in any -such action or proceeding and to participation and defense thereof, but, unless such separate counsel is employed with the approval and consent of Mendota Heights, Mendota Heights shall not -be --required to pay the fees and expenses of such separate counsel. -2- IN WITNESS WHEREOF, Mendota Heights and Cbon.Rapids have caused their names to be signed by their respective officers thereunto duly authorized and their respective seals=to be hereunto affixed, as of the day and year first above written. CITY OF COON RAPIDS, MINNESOTA a. Mayor Clerk (SEAL) ATTEST: Clerk CITY OF MENDOTA HEIGHTS, MINNESOTA Mayor N MEMORANDUM October 15, 1984 TO: Mayor, City Council & City Adadnistrator FROM: Dennis J. Delmont, Chief of Police WD SUBJECT: Sale of Used Vehicles INTRODUCTION On October 15, 1984 at 10:00 aim., the sealed bids for the used City vehicles were opened in my office by City Cleric, Kathy Swanson. Also present were Public Works Supervisor Dick Ploumen and one of the bidders. HISTORY At the September 18 meeting of the City Council, Council approved the method of sale of four (4) City -owned vehicles. I received this information at the following Staff Meeting. I later received information from a staff member that Council felt that stating minimums in the ads would produce low bids and they favored eliminating _ the minimums. In the ensuing advertisements, and on the bid forms, there was no mention of minimum bids. DISCUSSION The following bids were received for the four (4) vehicles: SEE ATTACHED SHEET ALTERNATIVES Council may choose to reject or accept any or all of the bids due to the mis=information received from the September 18 Council Meeting, or because of the late publishing of the advertisement due to the October 8 Holiday. The ad was published on October 9 and bids were due October 12. (Twelve flyers were posted in local retail establish- ments as well). Council may accept the bids which average $1170.27 per vehicle. (The original minimums would have produced an average of $1262.50 per vehicle). RECOMMENDATION Because of the possibility of an adverse reaction to rejecting the bids, the time and cost of rebidding, and the relatively small gain that may be anticipated, it is recommended that Council accept the bids as listed. ACTION REQUIRED Council accept the bids and give permission to consummate the sales. Vehicle *1-1982fDCd-Crown Victori Hammy Kirchner Paul Maczko $2,599.00 $2,237.45 Suburban Auto Sales $2,103.00 Jim Kinnunen $2,000.00 John Neska $ 860.00 Bryan Brockman $ 550.00 Suburban Auto Sales Harry Kirchner 11, $ 02 3.00 809.99 Paul Maczko $ 725.50 Howard Moy $ 600.00 Bryan Brockman $ 500.00 John Neska $ 292.50 Vra1iT;trW,AWVU*WQ a , MWwMtl l Harry Kirchner Suburban Auto Sales 1709.99 $702.00 Jack Ling $509.95 Bryan Brockman $450.00 Paul Maczko $412.25 John Neska $261.00 Vehicle *4 1973 Plymouth. WaMn Harcy Kirchner $169.09 John Neska $ 51.00 CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazel City Administr for November 8, 1984 SUBJECT: Add-on Agenda for November 8, 1984 Meeting One item is recommended for deletion, and three .for addition. New information is provided for Items 8c - Sign permit for 1960 Dodd Road, and 8d. Lexington Heights building permit. 3. Adoption of Agenda It is recommended that Council adopt the agenda with the deletion of item 4g - List of Licenses, and the addition of 4g - Treasurer's report; 8d2 - Sign permit for 1948 Dodd Road; and 8012 - Evergreen Knolls final plat. ® 4R. - List of Licenses No list of licenses has been prepared. Therefore, the item is recommended for deletion. 4g. - Treasurer's report Attached is the Treasurer's October report, which was not ready at the time of agenda preparation last week. 8c. - Sign Permit for 1960 Dodd Road (gas station) Attached is a memo from Code Enforcement Officer Berg, describing a change in Texaco's sign permit request. They are now proposing to use the existing pylon and price signs. The only change will be to replace the Getty logo to Texaco (the Texaco sign will be one square foot less). It is recommended that Council approve the sign permit. 8d - Lexington Heights Apartments - Recreational Building Permit Drawings of the proposed building were submitted with the agenda materials. Attached is the Code Enforcement Officer's report. It is recommended that Council approve the building permit, subject to final approval of the inspector. 8d2 - Sign permit for 1948 Dodd Road (Video King) Attached is an application and staff report for a sign at 1948 Dodd Road (formerly Unruh Realty). The manager of Video King will be present to answer Add-on Agenda, Page Two November 8, 1984 questions. It is recommended that Council approve the sign permit. 801 - Evergreen Knolls Final Plat Attached is a Knolls development. approval._ KDF:madlr attachments staff report discussing final plat approval for the Evergreen It is recommended that Council adopt the resolution granting �1 CITY OF MENDOTA HEIGHTS TREASURER'S REPORT - OCTWR _;__ 1984 Balance Collateral DAKOTA COUNTY STATE BANK Checking Account $ 9,$48.77 Savings Account 377.93 C.D. Due 25,000.00 Savings Certificates 3-28-85 @ 10.39% TOTAL 35,226.70 -Collateral - Bonds $320,000 Govt. Guar. 100,000 $420,000 CHEROKEE STATE BANK C.D. Due 1-30-85 @ 11.4% 250,000.00 C.D. Due 7-07-85 @ 12.75% 300,000.00 C.D. Due 12-04-84 @ 117. 125,000.00 Savings Cert. 3-3-85 @ 10.7% 13,952.59 TOTAL $688,952.59 Collateral - Bonds $1,300,000.00 Govt. Guar. 100,000.00 1,400,000 U.S. TREASURY BILLS DUE 3-21-85 $630,000 (AM) (10.60) $568,375.60 3-12-85 300,000 (1st) (1.1.18) 284,091.00 11-15-84 325,000 (Dk) 308,092.96 11-01-84 7,50,000 (Dk) 677,472.15 Collateral - Bonas Govt. Guar. MINNESOTA STATE BANK C.D. Due Collateral,Govt. Guar. MINNESOTA FEDERAL SAVINGS & LOAN C.D. Due '3-12-85 @ 11.85% 100,000 100,000 Collateral,Govt. Guar. FIRST NATIONAL BANK OF ST. PAUL C.D. Due Collateral —Bonds Govt. Guar. Repo 2,662 211.00 TOTAL FUNDS AVAILABLE: $ 0 CITY OF MENDOW HEIGHTS EWA] November 6, 1984 TO: On i tr a to r Mayor, City Council and CiVAd-m FROM: Paul R. Berg Code Enforcement Officer SUBJECT: Texaco Sign Permit II INTRODUCTION: Staff has received a letter and drawing from Mr. Ray Roemmich, of Suburban Lighting, regarding a change to their previously requested sign permit (see attached). The letter and drawing were received on November 5, which is after I had prepared a memo to Council on their first proposal. Suburban Lighting is now requesting to be allowed to use the existing pylon, gas price signs in their present location and the removal of the existing Getty sign on the plyon to be replaced with a Texaco sign. The proposed Texaco sign will contain 45 square feet, (6'x7'6"), each price sign contains 20.13 square feet, thus creating a total of 85.26 square feet of signage on the plyon. The total sign height is proposed to be 22'6". The Ordinance allows a maximum Of 25 feet. The height from grade to the bottom of the Texaco sign will be 15 feet. From grade to the bottom of the existing price sign will be 9 feet (see drawing). RECOMMENDATION: Staff would suggest the proposed change since the previous permit reviewed by the Planning Commission and Council was unanimously approved on August 3, 1982. The only change or difference is that the Texaco sign will be one square foot less than the approved Getty sign now in place. ACTION REQUIRED: If Council wishes to implement staff recommendation to approve the sign permit request, it should pass a motion recommending approval. PRB:madl r attachments v (2i6li r TEXACO srtN1 (Ldp u 131n�I P ice S►G�v 3' 9 " N N rs Telephone 439-744Cr �ubuxban ,� LIGHTING INC. Commercial 6077 LAKE ELMO AVE. NORTH. STILLWATER• MINN. 55082 Industrial e, Lighting Supplies .{'.. November 2, 1984 City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 Attn: Building Inspector Location: 1906 Dodd Road ref: Sign conversion from Getty to Texaco Recently an application was submitted and approved to remove all the Getty identification from the station building, canopy, free standing sign, pole and price signs, and reinstalling a 10'6" pole with a 716" x 6' Texaco Sign which would have 45 sq. ft.. Texaco has now revised their request to retain the existing price signs and pole. Thus the only change would be the removal of the Getty Sign and the reinstallation of the proposed 45 square foot Texaco Sign ( see the attached drawing ). This would represent a reduction in square footage, plus the building signs and etc. would not be re -installed. This brings up two questions: 1. Does the revised request meet the City Ordinance ? 2. Do we have to re -apply for a new permit or is the permit we have just secured adequate ? Time is a problem so please be so kind as to reply by phone rather than with a letter. Please call Ray Roemmich (612) 439-7440. Thanking you in advance for your consideration. Respectfully, Ray Roemmich RR/al SPECIALISTS IN LIGHTING AND SIGN 1.hAINTENANCE CITY OF MENDOTA HEIGHTS MEMO K %�November 7, 1984 TO: Mayor, City Council and City Ad1�T talEor FROM: Paul R. Berg Code Enforcement Officer SUBJECT: Lexington Heights Apartments Recreation Building Permit Request INTRODUCTION Drawings were submitted for review for a building permit for the proposed recreation building to be located between 2300 and 2330 Lexington Avenue. HISTORY This amenity had been planned for and proposed at the time of the initial review and approval for the three building apartment complex, but plans were not ready for Council review and approval at that time. nTArT1ggTnM A site plan, floor plan layout, and foundation plans have been submitted, along with elevations of the proposed recreation building. It appears that the same architectural design is going to be used for the rec building as the apartments. Structural plans and grading/drainage plans have not been submitted but staff has been advised that they are on their way for staff review. RECOMMENDATION Staff would recommend that Council grant approval to issue the permit to Mr. Riley at tonight's meeting, subject to staff review of structural and grading/ drainage plans. ACTION REQUIRED If Council wishes to,implement the staff recommendation prior to complete plan review by the Code Enforcement Officer and Public Works Director, it should pass a motion recommending permit approval for Mr. Riley. CITY OF MENDOTA HEIGHTS MEMO November 6, 1984 TO: Mayor, City Council and City A �il vOa ?o r FROM: Paul R. Berg Code Enforcement Officer SUBJECT: Sign Permit for 1948 Dodd Road (Video King) INTRODUCTION Staff has received a sign permit application from Attracta-Sign, Inc., requesting approval for a sign permit. The sign request is for Video King, which has recently located their video rental business at 1948 Dodd Road. This space was formerly occupied by Unruh Realty. The sign is proposed to be installed on the front of the building (facing Dodd Road), and is proposed to be four feet high by 24 feet long, which contains 96 square feet. The sign will be 12 feet above the grade at the front of the building. RECOMMENDATION Staff would recommend approval of the permit as requested, since it complies with City ordinances. (NOTE: Council should be aware that staff wasn't provided with a drawing showing the location of the sign on the building). ACTION REQUIRED If Council wishes to implement staff's recommendation to approve the requested sign permit, it should pass a motion recommending approval. PRB: madlr attachment APPLJCATION FOR SIGN "IM CITY OF MENDOTA HEIGHTS ACKNOWLEDGEMENT AND SIGNATURE: The undersigned hereby represents upon all of the penalties of the artion herein requested, that all stater its herein are true ;mantes of the City of Mendota He t, the State of Cc 3WHATURR law, for the purpose of inducing the City of Mendota Heights to take and that all work herein mentioned will be done in accordance with Minnesota, and rulings of the Building Department. APPROVED PERMIT FEE SITE ADDRESS DATE PERMIT NO. 1948 Dodd Road Mendota Heights, MN 10-29-84 =� PROPERTY OWNER (Name) (Address) (Tehsphono No.) Dodd Road Venture 1307 Sylvan St. St. Paul, MN 55117 CONTRACTOR (Name) (Address) (Telephone No.) Attracta Sign, Inc. 6417 Penn Ave. So. Richfield, M14 55423 866-3047 Type of Building Construction Used As building To Re Completed Inst. Sign Advertisement Old ❑ New ❑ 11-05-84 Estimated Cost Contractor's City license No. Building Permit No. 2,000.00 11912 11912 y TYPE OF SIGN WALL CY ROOF D PROJECTING D GROUND ❑ MARQUEE O TEMPORARY C3 OTHER MAX. DIMENSION 4 t X 2/ t VERTICAL 41 FT. HORIZONTAL 2Y t FT. SIGN AREA SQ. FT. NO. OF SIDES 1 DISTANCE FROM GROUND TO SIGN BASE 121 FT. HEIGHT OF SIGN 41 FT. SETBACK OF SIGN FROM PROPERTY LINE On buil; ng ' C) SQ. FT. ILLUMINATED YES [Y� NO D ALLOWABLE SIGN AREA ON PREMISE SKETCH OF SIGN 3D,r ACKNOWLEDGEMENT AND SIGNATURE: The undersigned hereby represents upon all of the penalties of the artion herein requested, that all stater its herein are true ;mantes of the City of Mendota He t, the State of Cc 3WHATURR law, for the purpose of inducing the City of Mendota Heights to take and that all work herein mentioned will be done in accordance with Minnesota, and rulings of the Building Department. APPROVED CITY OF MENDOTA HEIGHTS MEMO November 7, 1984 TO: Mayor, City Council and City A$0009 tor FROM: James E. Danielson Public Works Director SUBJECT: Evergreen Knolls (Gryc) - Final Plat Approval nT RrTTqqTnM The Evergreen Knolls plat was given preliminary approval by the City Council on November 4, 1982. Mr. Gryc, the major landowner then, did not petition for public improvements until late 1983. A feasibility report was prepared with the hearing being held in March, 1984, and construction commenced in the spring. Mr. Gryc ordered his surveyor, Jim Hill and Associates, to complete the final plat at that same time, so staff has had a copy of the document for some time, but Mr. Gryc was unable to ask for final City approval pending some propertyline discrepancies being worked out and a mortgage release on his land being completed. RECOMMENDATION Staff has reviewed the Evergreen Knolls First Addition plat and finds that it has been prepared in accordance with the preliminary plat approval. Staff recommends that subject to receipt of $13,200 (22 lots x $600) for park dedication, the Mayor and Clerk be authorized to execute the plat on behalf of the City. ACTION REQUIRED If Council wishes to implement staff's recommendation, it should pass a motion adopting Resolution No. 84- "RESOLUTION APPROVING FINAL PLAT FOR EVERGREEN KNOLLS FIRST ADDITION". JED: madlr attachments DAKOTA COUNTY *DAKOTA COUNTY GOVERNMENT CENTER 1560 HWY. 55 -HASTINGS, MINNESOTA 55033 Y July 17, 1984 City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 Att: Kevin D. Frazell, City Administrator Dear Mr. Frazell: BERNARD H. LARSON DAKOTA COUNTY SURVEYOR TELEPHONE: 612-437-0250 The Dakota County Plat Commission met on July 17, 1984, to consider the proposed -plat of EVERGREEN KNOLLS FIRST ADDITION. Said plat is adjacent to County Road #8 and is, therefore, subject to the Dakota County Contigeous Plat Ordinance. After review of the plat, it was the consensus of opinion of the Plat Commission that said plat does agree with the provisions of the Ordinance. Therefore, the Plat Commission will recommend approval to the Dakota County Board of Commissioners when this plat is submitted in its final form. Sincere yours, e and H. Larson Dakota County Surveyor BHL:vf cc: James R. Hill & Associates COMMISSIONERS - IST DISTRICT 2ND DISTRICT 3RD DISTRICT 4TH DISTRICT 5TH DISTRICT JOSEPH A. HARRIS GERALD E. HOLLENKAMP JOHN S VOSS STEVE LOEOING RUSSELL STREEFLAND HASTINGS SOUTH ST. PAUL BURNSVILLE INVER GROVE HEIGHTS BURNSVILLE _14e__ T CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 84— RESOLUTION APPROVING FINAL PLAT FOR EVERGREEN KNOLLS FIRST ADDITION WHEREAS, a final plat for Evergreen Knolls First Addition has been submitted to the City Council; and WHEREAS, The City Council has reviewed said final plat and finds the same to be in order. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the final plat of Evergreen Knolls First Addition submitted at this meeting be and the same is hereby approved. 2. That the appropriate City officials be and they are hereby authorized to execute the final plat on behalf of the City of Mendota Heights. ® Adopted by the City Council of the City of Mendota Heights this 8th day of November, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk