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1984-06-19• CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA Agenda June 19, 1984 - 7:30 P.M. 1. Call to Order. 2. Roll Call. 3. Adoption of Agenda. 4. Approval of Minutes, May 15, June 5, June 11. 5. Consent Calendar a. Acknowledgement of the Fire Department monthly report for May. b. Acknowledgement of the Treasurer's monthly report for May. c. Approval of the list of licenses. d. Approval of the List of Claims. End of Consent Calendar 6. Public Comments 7. Hearings,_Bid Openings and Awards a. Hearing on Removal of Fire Chief from Office. (J. Lapakko and M Connolly will be present to make oral and written comments.) T:60p.m. ;� ,. 8. Unfinished and New Business a. Mr. Bernard Friel will be presen to dis uss air traffic and �y� a ircr f t not e . - j b. Memo on appointments to Downtown Task For e/. &d*t�ional informati n a'1 le Tuesd v C. Memo . on Handicapped Accessibi, tyy. d. Lette fr' rom Somerset View Pioneer Association regarding block party. 61 e. Memo fire s a on soil conditions f. Memo on upgrading of membership status in LOGIS. g. Memo de nation of egat to .M.M. h. Me and a reenlen with Johnson B o hers Construc on C egarding hi hway 'nstruction noise. '�' ce i. Memo on bit u 'nous str t maid r/an Agenda -2- June 19, 1984 j. Memo and p�5a s and s ecifications for 1984 seal coating. k. Memo andns and specifications for Evergreen Kn lls Addition im r ements. Zr 1.Memo reg rding itary sewer sealing. , "- 9. Council Comments and Requests. 10. Adjourn. (Reminder: Next regular meeting is scheduled for July 10th at 7:30 P.M.) — b r•. - OLO. 0t. ff". A A a wAJ 0 Page No. 2020 May 15, 1984 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, May 15, 1984 CPursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Blesener, Hartmann, Mertensotto and Witt. ADOPTION OF AGENDA Councilwoman Witt moved the adoption of the agenda for the meeting. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 APPROVAL OF MINUTES Councilman Hartmann moved approval of the minutes of the May 1st meeting with corrections. Mayor Lockwood seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Councilwoman Witt moved approval of the Consent Calendar as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. a. Acknowledgement of the Fire Department monthly report for April. b. Acknowledgement of the Treasurer's monthly report for April. c. Approval of the List of Claims dated May 15, 1984, and totalling $131,857.15. d. Approval of the List of Contractor's licenses, granting licenses to: Bituminous Roadways, Inc. Concord Builders Developers Const. Co. Drews Construction James Steele Const. Co. Johnson Excavating Midwest Fence & Mfg. Co. New Systems, Inc. Asphaltic/Concrete General Contractor General Contractor Masonry License General Contractor Excavating License Fence Erecting General Contractor F.- L Page No. 2021 May 15, 1984 Patio Village, Inc. General Contractor Rudy Excavating Excavating License Sterling Fence, Inc. Fence Erecting Sunrise Cement Co. Masonry License Twin City Plastering, Inc. Plastering/Stucco Wensmann Homes, Inc. General Contractor e. Approval of the List of On and Off Sale 3.2 malt beverage licenses, granting licenses to: Country Club Markets Off -sale 3.2 non -intoxicat- ing malt beverage license George's Golf Range On/off sale 3.2 non -intox- icating malt beverage license Tom Thumb No. 563 Off -sale non -intoxicating 3.2 malt beverage license Par 3 Golf, Inc. On -sale 3.2 non -intoxicat- ing malt beverage license Councilwoman Blesener seconded the motion. Ayes: 5 Nays: 0 WILLOW SPRINGS The Council acknowledged and discussed a memo from City CREEK RELOCATION Engineer Kishel informing the Council that Mr. John Callahan has transferred title for Lot 2, Willow Springs Addition to Archbishop Brady High School, and recommending that the Council drop the public improvement project for relocation of the Willow Springs creek, as had been petitioned and bill the petitioner for accumulated excess costs in the amount of $7,527.70. Councilman Mertensotto felt that the developer should be resposible for the excess costs incurred by the City and further that the High School should be notified that final subdivision of the property, as was originally discussed by Mr. Callahan, will be withheld until the costs are paid. City Attorney Winthrop informed the Council that while the formal developer's agreement has not been signed by Mr. Callahan, there is an implied agreement between the City and the landowner and that Mr. Callahan should bear the responsibility for payment of the City costs. Councilwoman Witt moved that staff be directed to notify the low bidder that the project will not be constructed at this time and to bill Mr. Callahan for accumulated Page No. 2022 May 15, 1984 costs in the amount of $7,527.70 in excess of the $1,500.00 deposited in escrow for engineering for 'the petitioned project, and further that a copy of the communication with Mr. Callahan be submitted to Brady High School. Councilman Mertensotto seconded the motion. f Ayes: 5 Nays: 0 HEARING -CASE NO. Mayor Lockwood opened the meeting for the purpose of a 83-02, CULLIGAN public hearing on an application from Mr. Lawrence Culligan for critical area plan approval and subdivision of Valley View Oak Second Addition. Mr. Lawrence Culligan, developer of Valley View Oak Second Addition, was present for the discussion. He asked that Council discontinue the hearing for critical area review and that it consider a preliminary plat consisting of two lots and an outlot, rather than the platting as originally proposed. He indicated that he would then wait until 1986 or 1987 at which time Mn/DOT frontage road and storm sewer construction should be commenced, at which time he will return to request platting of the outlot. He stated at such time as he returns to request approval of the platting of the outlot, he would petition the City of Mendota for sanitary sewer extension to serve that property. Councilwoman Blesener stated that she does not like the approval of the first two lots to be tied to future approval of the outlot platting. Mr. Culligan acknowledged that he must come back at some future time with plans for the future subdivision of the outlot and understands that there is no committment on the part of the Council to approval of that future platting. Councilwoman Blesener stated that the curve shown on the lot on which Mr. Culligan's home is located implies future consent for the development. She suggested that an easement could be created and the City would not be involved at that point. Councilman Mertensotto stated that he would prefer that Mr. Culligan not plat the curved boundary of the property line, but grant the City an easement if necessary at a future time. Mayor Lockwood asked for questions and comments from the audience. There being no questions or comments, Coun- cilman Hartmann moved that the hearing on the Valley View Oak Second Addition be closed at 8:17 P.M. Mayor Lockwood seconded the motion. Page No. 2023 May 15, 1984 Ayes: 5 Nays: 0 Councilman Mertensotto moved approval of the preliminary plat for the Valley View Oak Second Addition, consisting of two lots and Outlot A. Councilman Hartmann seconded the motion. { Ayes: 5 Nays: 0 HEARING -CASE NO. Mayor Lockwood opened the meeting for the purpose of a 84-05, DODD CONST. public hearing on an application from Dodd Construction Company for the vacation of a 10 foot wide drainage easement over Lot 2, Block 1, Ivy Keep II. Public Works Director Danielson stated that the easement was on a previously platted parcel of land at the time Ivy Keep II was platted and that the easement was overlooked in the platting process, receiving no comment by the developer, the City or the County at that time. He stated that while the easement is located on more than simply one lot, the staff is recommending vacation only as it relates to Lot 2. Mayor•.Lockwood asked for questions and comments from the audience. Councilmember Mertensotto stated that he did not believe the Council should consider any waiver of the vacation application fee, as was requested by the developer. He stated that the ordinance requires an application fee and that no precedent of the waiver should be established. After discussion, Councilman Mertensotto moved that the hearing be closed at 8:30 P.M. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 Councilman Mertensotto moved the adoption of Resolution No. 84-29, "RESOLUTION AUTHORIZING VACATION OF UTILITY EASEMENT IN THE IVY KEEP II PLAT." Councilman Hartmann seconded the -motion. Ayes: 5 Nays: 0 Councilman Mertensotto moved that the request from Dodd Construction Company for waiver of the $250 application fee for easement vacation be denied. Councilman Hartmann seconded the motion. Page No. 2024 May 15, 1984 Ayes: 5 Nays: 0 CURLEY ADDITION The Council acknowledged and discussed a memo from BIKE TRAIL Public Works Director Danielson relative to the proposed bike trail on Lot 10, Curley Addition. Mayor Lockwood noted that the Park and Recreation Commission, according to the memo from Public Works Director Danielson, felt very strongly that the lot was not purchased to be used as a park facility and that the Commission continues to recommend that Council approve the staff plan which allows for recovery of bike trail construction costs by sale of the remainder of the lot. Mr. Eric Mattson, 2102 Timmy Street, read a petition which was dated February 24, 1975, and signed by numerous residents of the Curley Addition requesting construction of a park in the area of Curley's Valley View Heights. He also reviewed notes he had taken at a Park Commission meeting in February of 1975, relating to the issue. Mr. Mattson presented the Council with a petition from the Curley Addition objecting to the sale of the lot. Mrs. Maple, 2166 Timmy Street, stated that she is most concerned about the lot being cleaned up and suggested that if the bike trail were constructed through the center of the lot, the drainage system would not need to be rerouted as proposed in the staff plan. After discussion, staff was directed to research City Council and Park and Recreation Commission minutes relative to the acquisition of the property in 1975. The Council also directed that the City Planner review the matter and present alternatives for Council discussion. Councilman Mertensotto moved that discussion on the Curley Addition bike trail be continued to June 19th. Councilwoman Blesener seconded the motion. Ayes: 5 Nays: 0 l HEARING -CASE NO. Mayor Lockwood opened the meeting for the purpose of a 84-03,NORTHLAND public hearing on an application from Northland Land LAND COMPANY Company for a conditional use permit for filling, and also a request for annexation of property currently within the corporate limits of the City of Eagan. Mr. George Burkards, representing the United Properties marketing division, was present relative to the request. In response to a question from Mayor Lockwood regarding the annexation, Mr. Burkards stated that sometime ago Page No. 2025 May 15, 1984 his firm realized that its property did not extend all the way to I-494, but that a long, narrow strip of property between the highway right-of-way and the United Properties land was owned by Northwestern Mutual Life Insurance Company. He stated that his firm has been negotiating for the acquisition of the property with Northwestern Mutual. He noted that the Council packet includes a proposed resolution for annexation of the Northwestern Mutual property into the corporate limits of the City of Mendota Heights. He stated that Northwestern Mutual will request the City of Eagan to adopt a resolution detaching the property from the corporate limits of the City of Eagan. Mayor Lockwood reviewed past history on freeway location discussions, particularly as those discussions related to shifting of the freeway from section lines. He stated that it was acknowledged at the time discussions were held between the Mn/DOT, Mendota Heights and Eagan officials, that there might be small parcels of land located within the corporate limits of each of the communities isolated from the communities by way of freeway construction. Mayor Lockwood asked -for -questions and --comments from the audience. There being no questions or comments from the audience, Councilwoman Witt moved that the hearing be closed at 9:25 P.M. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 Mayor Lockwood moved the adoption of Resolution No. 84- 30, "RESOLUTION PROVIDING FOR CONCURRENT DETACHMENT AND ANNEXATION OF INCORPORATED LAND." Councilwoman Witt seconded the motion. Ayes: 5 r Nays: 0 Councilman Hartmann moved the adoption of Resolution No. 84-31, "RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR NORTHLAND LAND COMPANY", as corrected to delete reference to Johnson Brothers Corporation. Councilman Mertensotto seconded the motion. Ayes: 5 Nays: 0 BROOKSIDE LANE The Council acknowledged and discussed a memo from City Engineer Kishel recommending that the City acquire the south half of the vacated Brookside Lane. City Attorney Winthrop explained the history of the street vacation 0 Page No. 2026 May 15, 1984 and reviewed the request by Francis Stelter, 644 Brookside Lane, that the City reacquire the south half of the right-of-way, so that the City can legally maintain the paved street. Attorney Winthrop stated that the affected property owners have been contacted and have been requested to grant quit claim deeds for the property to the City. He recommended that the Council authorize preparation of quit claim deeds and negotiation with property owners. After discussion, Mayor Lockwood moved to authorize preparation of quit claim deeds, staff negotiation for property owner signatures and _.recording of the documents, and authorization for legal expenses involved. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 HANDICAPPED PARKING The Council acknowledged and discussed a memo from REQUEST Public Works Director Danielson relative to a request from Mrs. Edward Cartier, 528 Annapolis, to provide an on -street handicapped parking stall on Fremont Avenue adjacent to their property line. Discussion on the matter was tabled, and staff was directed to research sample ordinances including regulations adopted by the cities of Minneapolis and St. Paul. MISCELLANEOUS The Council acknowledged a memo from Police Chief Delmont regarding three and four wheel vehicles operating illegally in freeway construction areas. The Council also acknowledged a memo from Police Chief Delmont regarding a truck for sale at Marie and Ridgewood, and indicated that there are no code violations involved. LIQUOR ORDINANCE The Council acknowledged and discussed a proposed ordinance licensing and regulating liquor sales. MISCELLANEOUS Councilman Mertensotto moved that Councilwoman Blesener be appointed as the City's delegate to the Association of Metropolitan Municipalities annual conference. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 Mayor Lockwood and City Administrator Frazell both informed the Council that they would be absent from the June 5th regular meeting. Page No. 2027 May 15, 1984 Councilman Mertensotto noted that the Fire Department monthly reports again indicate a very large number of false alarms and suggested that the Council should consider assessing a charge for false alarms. ADJOURN There being no further business to come before the r Council, Mayor Lockwood moved that the meeting be adjourned to May 22nd, at 7:15 P.M., for a joint Planning Commission/City Council meeting. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 11:09 o'clock P.M. Kathleen M. Swanson City Clerk ATTEST: Robert. G. Lockwood Mayor I;� Page No. 2035 June 5, 1984 CITY OF MENDOTA HEIGHTS , DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, June 5, 1984 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Acting Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The follow- ing members were present: Acting Mayor Mertensotto, Councilmembers Blesener, Hartmann and Witt. Mayor Lockwood had notified the Council that he would be absent. ADOPTION OF Councilwoman Witt moved the adoption of the agenda for the meeting. AGENDA Councilman Hartmann seconded the motion. Ayes: 4 Nays: 0 APPROVAL OF Councilman Hartmann moved approval of the minutes of the May 22nd f MINUTES meeting. Councilwoman Blesener seconded the motion. Ayes: 4 Nays: 0 Councilwoman Blesener moved approval of the minutes of the May 29th meeting. Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR Councilman Hartmann moved approval of the consent calendar as submitted and recommended for approval as part of the regular agenda, along with authorization—for execution of all necessary documents contained therein. a. Acknowledgement of the Code Enforcement monthly report for May. b. Acknowledgement of the minutes of the May 8th Park and Recreation Commission meeting. c. Acknowledgement of the minutes of the May 22nd Planning Commission meeting. d. Acknowledgement of the minutes of the April 25th, May 2nd and May 9th NDC -4 meetings. e. Approval of the List of Claims dated June 5, 1984 and totalling $151,033.22. Page No. 2036 June 5, 1984 f. Approval of the list of contractor licenses, granting licenses to: Daytons Bluff Sheet Metal, Inc. Heating/Air Cond. License Gopher State Fence Company Fence Erecting License Duane Herman Excavating License Houle Construction General Contractor License Merle's Construction Company General Contractor License Quality Pools General Contractor License Ripco Construction General Contractor License Roof—Tech Roofing License Schulties Plumbing, Inc. Excavating License Streeter Construction General Contractor License Varco Contracting General Contractor License Jim Wermerskirchen Masonry License Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 FIRE DEPARTMENT The Council acknowledged and discussed a memo from City Administrator Frazell relative to initiation of proceedings for the removal of the Fire Chief from office and appointment of an acting fire chief and assistant chief. Acting Mayor Mertensotto reviewed past discussions regarding replacement of Fire Department officers for the audience. He informed the audience that Council adopted a resolution on May 29th directing the Administrator to notify the Fire Chief that unless a letter of resignation was received by June 5th, to be effective on September 30th, the removal •process would be commenced. Acting City Administrator James Danielson advised the Council that Chief Noack had not submitted the letter by the time the Council meeting started. After discussion, Councilwoman Witt moved that a public hearing on removal of the Fire Chief be called for 7:45 P.M., June 19, 1984, that Fire Chief Noack be•placed on suspension with pay from the position of Fire Chief effective June 6, 1984 through the time of public hearing, and that Bill Lerbs be appointed Acting Fire Chief and John Mackzo be appointed Acting Assistant Fire Chief pending a decision on final removal. Councilman Hartmann seconded the motion. Ayes: 4 Nays: 0 CONSTRUCTION NOISE Mr. Bernard Friel was present to request the Council to adopt an ordinance restricting the hours of highway construction. The Council acknowledged a letter from Mr. Friel along with a memo from the City Administrator and excerpts from the Minneapolis City ordinance on noise. Mr. Friel presented the Council with a resolution from the Friendly Hills Civic Association supporting adoption of a noise ordinance. Mr. Friel stated that the freeway construction noise is considerably irritating in the Friendly Page No. 2037 June 5, 1984 area, that last year construction noise occurred from 6:00 A.M. to midnight, and that this year the subcontractor has recently operated chainsaws during weekends, clearing trees from the right- of-way. He noted that many cities have adopted legislation on noise and that he sees no reason why the construction work cannot be limited to normal work days and hours. He felt the contractor should enlarge his work force in order to so limit the construction. Mr. Doug MacArthur, Mn/DOT resident engineer, stated that Mn/DOT has a contract underway with Johnson Brothers and that it is expected that the contractor will have to work long hours in order to complete the contract on time. He indicated that Mn/DOT hopes to reopen TH 149 this fall and complete I-494 from I -35E to TH 149 by the fall of 1985. He stated that if the contractor does not work long hours it is unlikely that the schedule can be met. He pointed out that the contract contains a penalty clause for late completion and that when the contractor bid the project there were no noise regulations in effect. Mr. Jack McCrary, Vice President of Johnson Brothers Construction, stated that his firm has scheduled double shifts on Monday through Friday, from 6:00 A.M. to 11:30 P.M., for July through September in order to complete construction on schedule. He indicated that double shifts might also be necessary for two to three months in 1985. He informed the Council and audience that if the firm could not operate double shifts his firm would realize poor utilization of equipment, increased labor and equipment costs, and that the construction period could be extended by a year. In response to a question from Acting Mayor Mertensotto, Mr. McCrary stated that his firm has worked in Minneapolis under the City's noise ordinance and that Minneapolis permits double shifts if the basic criteria on noise is followed. Councilwoman Witt pointed out that the Minneapolis ordinance permits double shifts if the noise level is appropriate. Mr. Friel responded that that approach might be desirable but that the City does not have noise monitoring equipment and could not enforce similar ordinance provisions. Mr. McCrary stated that the City of Eagan was not in a position to enforce its noise level regulations during the last construction season, but the Pollution Control Agency measured noise levels for Eagan using the PCA's monitoring equipment. He stated that he would be happy to provide a decibel meter to the City. He also pointed out that jackhammers are not operated during the second shift, nor would any piledriving, bridge construction or underground utility work be done on the double shift. Acting Mayor Mertensotto stated that the people living within close proximity to the construction bear the brunt of the problem, Page No. 2038 June 5, 1984 both noise and dust. He stated that there should be some way to control the functions of the contractor, particularly the construction noise levels. He asked whether the contractor would be willing to meet with City staff to come to a written understanding over acceptable second shift operations. Staff was directed to meet with representatives of Johnson Brothers Construction to develop a written agreement on what second shift operations will be acceptable to the City, and further directed staff to compile a comprehensive noise ordinance for future Council consideration. Mr. Dale Glewwe, 735 Blue Gentian Road, stated that completion of construction according to Mn/DOT's schedule is of primary concern to residents in his area. He asked that he be given copies of the agreement when it is drafted and also any noise regulations. Acting Mayor Mertensotto stated that it is not the Council's intent to interfere with the completion schedule, but that it is the Council's desire to control objectionable noise after hours, not just as it relates to freeway construction but rather a broad, general noise ordinance. The Council directed that copies of the agreement which will be developed with Johnson Brothers as well as draft noise regulations be submitted to Mr. Glewwe and Mr. Friel. WATERMAIN The Council acknowledged a memo from the City Engineer regarding a EXTENSION request from a property owner on Wagon Wheel Trail that a hydrant adjacent to his driveway be lowered. Public Works Director Danielson stated that the hydrant was installed during construction of the bridge over I -35E and that elevations were established to meet anticipated future curb and boulevard elevations. The property owner, Mr. Richard Bebel, 1011 Wagon Wheel, originally asked that the hydrant be moved As well as lowered. Mr. Danielson stated that the hydrant could be lowered as requested for an estimated cost of $800 to $1,000. Acting Mayor Mertensotto stated that he would like to see the matter tabled until after the study on City conversion to wholesale water is completed. He noted that if the City takes over the water system in the future, costs to lower the hydrant would be reduced to perhaps one-third of the $800 to $1,000 Cestimated for St. Paul Water to do the work. The Council directed Public Works Director Danielson to advise Mr. Bebel that the request would more appropriately be addressed after completion of the wholesale water study. Mr. Danielson was further directed to request a study completion timetable from Short -Elliot -Hendrickson. Page No. 2039 June 5, 1984 COMPUTER The Council acknowledged and discussed a memo from the City Clerk ACQUISITION requesting authorization to purchase an IBM Personal Computer. After discussion, Councilman Hartmann moved to authorize an expenditure of a maximum of $4,016.60 for the acquisition of an IBM Personal Computer system from Tele -Terminals, system configuration to be in accordance with the system proposal dated May 11, 1984, exclusive of the Quad Fazer 16K Print Buffer, the expenditure to be charged against the 1984 Administration Department Contingency account. Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 CLEAN-UP The Council acknowledged and discussed a memo from the Public Works ORDINANCE Director recommending that the existing spring clean-up ordinance be rescinded because it is unenforceable. Councilman Hartmann moved the adoption of Ordinance No. 207, "AN ORDINANCE REPEALING ORDINANCE NO. 1003." Councilwoman Blesener seconded the motion. Ayes: 4 Nays: 0 It was the concensus of the Council that the City's nuisance Ordinance, Ordinance No. 901, should be reviewed by staff for updating needs. TARGET GUARDHOUSE The Council acknowledged a memo from the Code Enforcement Officer relative to an application from Target for a building permit to re -side the aluminum guardhouse located at 2360 Pilot Knob Road. Mr. Derrick Hall, Target Security Supervisor, was present for the discussion. Mr. Hall stated that the application was submitted because the firm was originally granted a nine-month variance for the existing structure and was directed to submit plans for making the structure compatible with the principal structure prior to expiration of the variance. Councilwoman Blesener stated that she has seen the existing structure, that it is not very visible and that she does not find it objectionable. She suggested that the exterior treatment proposed, 8 by 16 inch pieces of redwood, could deteriorate quickly and the structure could become an "eyesore." She stated that in the original discussions on the structure, it was the concern of the Planning Commission that the structure blend in with the principal structure and she did not feel that the concern was valid any longer. After discussion, Councilwoman Blesener moved that the matter be remanded to the Planning Commission for recommendation. Councilman Hartmann seconded the motion. Ayes: 4 Nays: 0 Page No. 2040 July 5, 1984 DOWNTOWN TASK The Council acknowledged and discussed a "downtown task force" FORCE status report prepared by the City Administrator. Acting Mayor Mertensotto suggested that any Council members desiring to suggest nominees for "at -large" appointment to the task force contact the City Clerk so that she may prepare a list of nominations for Council review on June 19th. The Council concurred in the recommendation and also directed the City Clerk to contact those residents who had applied for the vacant Council position to see if any of them might be interested in appointment to the task force. It was the concensus of the Council that Councilwoman Blesener be appointed to serve as the Council representative on the "downtown task force." VISITATION DRIVE The Council acknowledged a memo from the Public Works Director relative to a request from Visitation Convent that the street which is to be constructed by Mn/DOT to provide access to the school, and which will be dedicated by Mn/DOT to the City in the future, be named Visitation Drive at the time the City accepts the street. Councilwoman Blesener moved that designated right-of-way which will serve Visitation School be named Visitation Drive. Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 MN/DOT AGREEMENT The Council acknowledged a memo from the Public Works Director recommending that the Council authorize execution of an agreement with Mn/DOT establishing a schedule of payments for installation of trunk watermain and MSA construction on Mendota Heights Road by Mn/DOT on behalf of the City. Councilman Hartmann moved the adoption of Resolution No. 84-32, "RESOLUTION APPROVING SUPPLEMENT NO. 1 TO AGREEMENT NO. 61825 WITH THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION AND AUTHORIZING EXECUTION BY THE MAYOR AND CITY ADMINISTRATOR." Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 MEED EMPLOYEE The Council acknowledged a memo from the Public Works Director relative to the City's MEED program employee's request that the City provide a $2.00 per hour supplement to the compensation he receives from the County under the program. Mr. Danielson stated that the employee is hard-working and does a good job, and that because he is on staff temporarily through the program, the City will not need to hire temporary engineering help this summer. Page No. 2041 June 5, 1984 Acting Mayor Mertensotto stated that the City has no obligation to supplement the wage and should not take any action which might encourage the employee to believe the position might become permanent. Councilwoman Witt moved to authorize a maximum $1,600 expenditure to supplement the MEED employee's wage by $2.00 per hour. The motion died for lack of a second. MEETING CHANGE Councilwoman Witt moved to invoke the provisions of Section 14 of Ordinance No. 102, temporarily suspending Section 1 of the Council rules and procedures ordinance to provide for postponement of the regularly scheduled July 3rd meeting to 7:30 P.M. on July 10th. Councilwoman Blesener seconded the motion. Ayes: 4 Nays: 0 MASTER CONTROLLER The Council acknowledged a memo from the Public Works Director recommending adoption of a resolution to authorize City financial participation, via M.S.A. funding, for traffic control signal system upgrading and a master controller at T.H. 110 and Delaware Avenue. 'Councilman Hartmann moved the adoption of Resolution No. 84-33, "RESOLUTION AUTHORIZING APPROPRIATION OF MUNICIPAL STATE AID FUNDS TO STATE PROJECT NO. 1918-86 (M.S.A. PROJECT NO. 140-020-03)." Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 AIRPORT NOISE The Council received a complaint on increased air traffic and aircraft noise over the Friendly Hills area. The Council agreed that traffic over the southern portions of the City has increased, and directed the City Clerk to submit a written request to the F.A.A. control tower director for answers as to why traffic has increased and, in particular, why flights are being directed to turn to a heading of 105 on departure from the airport. MISCELLANEOUS Councilman Hartmann informed the Council of several calls he had received complaining about the condition of Fremont Avenue. The Council acknowledged the poor street condition and directed staff to prepare an informal report and recommendation. Page No. 2042 June 5, 1984 ADJOURN There being no further business to come before the Council, Councilman Hartmann moved that the meeting be adjourned. Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 ATTEST: C.E. Mertensotto Acting Mayor TIME OF ADJOURNMENT: 9:20 o'clock P.M. J Kathleen M. Swanson City Clerk . June 11, 1984 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Annual Board of Review Held Monday, June 11, 1984 Pursuant to due call and notice thereof, the City Council of the City of Mendota f Heights met as the Board of Review at 7:30 o'clock P.M. at the City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Blesener, Hartmann, Mertensotto and Witt. Mayor Lockwood turned the meeting over to Assistant County Assessor Bill Peterson. Assessor Peterson advised that he and several other assistant assessors were present to review the estimated 1984 market values. Mr. Peterson stated that an analysis of over 100 home sales in Mendota Heights has revealed a discrepancy in valuations of homes valued at $50,000 and less and that the 1984 estimated market values for homes in the 0 to $50,000 range were increased by 10% over 1983 to correct the discrepancy. There were no increases in valuation for homes with estimated market values in excess of $50,000. Assessor Peterson informed the audience that the assessors were present to respond to individual questions from property onwers. He stated that if the questions cannot be resolved this evening, property owners may appear before the County Board on -July 10th, followed by the State Board in October and then the tax court after. the State Board proceedings. After briefly describing the County's assessment formula, Mr. Peterson and the assistant assessors met with individual property owners wishing to discuss valuations. ADJOURN There being no further business to come before the Board of Review, Councilman Hartmann moved that the meeting be adjourned. Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 9:49 o'clock P.M. Robert G. Lockwood Mayor ATTEST: Kevin D. Frazell City Administrator COMPARISON OF ASSESSMENTS MUNICIPALITY OF: REAL ESTATE -- FINAL 1913 REAL ESTATE -- VALUES AS OF forl9-&— ESTIMATED MARKET VALUE -- ESTIMATED MARKET VALUE -- Land $ 7—,z n94 Buildings .7D0 6 7 �OS Machinery O O O TOTAL MARKET: $ Real Estate Assessed Value: Personal Property Assessed: $ oZ O'J/ 00 TOTAL ASSESSED VALUE: 19A3: $T?� �(p� Remarks: At Land 0J5-1 Buildings $ .2/2 /72 �DD Machinery '% 600 TOTAL MARKET: $ Real Estate Assessed Value: $j4g/�, /46 Personal Property Assessed: $ a b %/ b G TOTAL ASSESSED VALUE: 198 $ 2 i�� ESTIMATED ASSESSED FOR --� IS Y, 1 % GREATER THAN FINAL ASSESSED FOR '93 MENDOTA HEIGHTS MRL: DEPARTMENT MONTHLY REPORT Fire Calls No. 84-58 Thru 84-68 Number of Calls 11 Month of May 1984 SFIRE ALARMS DISPATCHED TYPE NO. STRUCTURE CONTENTS MISC. TOTALS TO DATE Commercial 1 4,400 Residencial 610 Vehicle Fires 3 350 Contract Fires(All) Vehicle Accidents $ $ $ Monthly Loss Totals Men Ht s Rescue (no fire) 1 All Fires All Areas $ 5,360 Grass, Brush&No Value 1 Men Hgts Only Struct/Contents 5,010 False Alarm Criminal Men Hgts Only Miscellaneous 350 False " Commercial Men Hgts Total Loss to Date $ 5,360 False " Residencial 3 BILLING FOR SERVICES Good Intent Calls 2 Agency 'This Month To Date TOTAL CALLS 11 Mn:DOT LOCATION OF FIRE ALARMS To Date Last Yr. Milw RR Mendota Heights 9 54 41 CNW RR Mendota 1 4 1 Others Sunfish Lake 1 4 TOTALS $ $ Lilydale 1 8 6 -- Other 1 FIRE MARSHAL'S TIME FOR MONTH TOTAL 11 68 52 Inspections 4 WORK P":RFORMED Hours To Date Las_ Investigations - Fire Calls 141 _ 1404_ 945 Fire Calls Meetings 29 154 124 2 Drills 119 349 , 238. Meetings Weekly Clean -Up 21 118 145 Drills, Training Special Training 6 82 165 Miscellaneous 30 .dministrative 45 132 73 Fire Marshal 36 213 221 Total 36 TOTALS 3972452 1911 Remarks: See other side of this sheet for monthly synopsis. SYNOPSIS OF MONTHLY RUNS The department made eleven runs during the month of May. Three of the calls were for minor vehicle fires with no reported fire loss. One call was for a rescue of a young lady who had fallen in the area of the falls in Ivy Falls. She was found unconscious and had to be brought back up to street level in the department's Stokes basket. SYNOPSIS OF MONTHLY TRAINING The regular monthly training session was replaced with two five hour training sessions using a house located on the I494 right-of-way just east of Dodd Road. The department was able) to get 119 man hours of good fire -condition -training from the two exercises. The monthly rescue training was done at Roger's Lake using the department's boat. FIRE DEPARTMENT MON'T'HLY WORK PERFORMANCE Month RAV .1984 Calls for Fire Fire Per- Clean ' � Month= Bus. Off'r Spec. Other Other Month // Calls Calls cent UP ly Meet Meet Drill Act'y Act' Year Total Att'd Att'd Att'd Drill ing ing /3FSVF o Date ��. Month Year Year Hrs / Hrs Hrs 1-1rs / 11rs c2 Hrs 1iLrs Leroy Noack. Chief S So 7V X x Chie Admin! Bill Lerbs .Asst y 30y �( �,� yZHrs Capt. John Macz ko X iC Paul Dreelan s q f -x r_ Mike Coonan /0 s3 _ 7V y _ X fiord Skj erven S 3 s Ed Adrian3 a S 3 r Pat Knight _ Y5� S 7 1 X& Capt. Steve Carlsoni 3 1 33 I Paul Maczko i s 30 Bill Chisler m 3s- t Marc Connolly 5, '13 !Z� Dick Zwirn I 35' s-/ X k T12. u Jamie Lerbs 1 3' 1,* 1 57 1 X 151-/s' i X I I I I I s 3z sz 7b ve // sn � 310 Total Attended/__ _ Tot. Man Hours — /J This Mo thL MQutb L• A-•er.RunsPerMan r r MenPer Ru .Z,k r Aupr_% fuer Year Ss. 023 577.3 — J. t Yea: �C 3. 3G 5.2..5 ents: CITY OF MENDOTA RLICITTS TREASURER'S REPORT - MAY, 1984 DAKOTA COUNTY STATE BANK Checking Account Savings Account C.D. Due Savings Certificates 9-27-84 @ 9.88% TOTAL Collateral - Bonds 320,000 Govt. Guar. 100,000 CHEROKEE STATE BANK C.D. Due 7-30-84 @ 9.17. 400,000.00 C.D. Due 7-07-84 @ 9.357. 300,000.00 C.D. Due 6-04-84 @ 9.25% 125,000.00 Savings Cert. 9-3-84 @ 9.222 13,952.59 TOTAL Collateral - Bonds 1,300,000 Govt. Guar. 100,000 MINNESOTA FEDERAL SAVINGS & LOAN C.D. Due 9-12-84 @ 10.157. Collateral,Govt. Guar. FIRST NATIONAL BANK OF ST. PAUL C.D. Due Collateral - Bonds Govt. Guar. 100,000 U.S. TREASURY BILLS Balance $.42, 207.76 369.71 25,000.00 $67,577.47 838,952.59 100,000 Due 3-21-85 630,000.(AM) (10.60) $568,375.60 9-13-84 700,000 (1st) (10.20) 666,345.17 11-15_84 325,000 (Dk) 308,092.96 11-01-84 850,000.(Dk) 777,257.71 Repo 5-7-84 17.5, 000.00 TOTAL FUNDS AVAILABLE: $3,501,601.50 $420,000 1,400;000 100,000 100,000 L. Shaughnessy LIST OF 1984 CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON JUNE 19, 1984 .Benke Electrical Contracting Heating and Air Cond. License Doree Construction General Contractor's License Thomas Gehrz General Contractor's License Genz -Ryan Plumbing and Heating Company Heating and Air Cond. License Hinding Company Heating and Air Cond. License Hinding Company Gas Piping License The Morin Company General Contractor's License Prestige Pool and Patio General Contractor's License Radford Custom Builders General Contractor's License Vickerman Construction Company General Contractor's License Earl Weikle and Sons, Inc. General Contractor's License F--I LJ 06/19/84 CLAIMS LIST CHECK REGISTER AMOUNT VENDOR 67.00 ASPA 67.00 */ Dept _1QzAcl&in._. i._.._.._,._".Dept ...50-Rd&Bridge......--,- 15-Ehgr 60 -Utilities 20 -Police 70 -Parks 30 -Fire 80 -Planning 1 T E M `�£3 I0119A 9 0 _AWHH lfofV.01TNV MBRSHP DUES 01-4404-110-10 33.87, ALEXANDER MFG CO BATTERY 01-4330-450-20 33.87 *i 472.32 AMERIC'AN EXCELSIOR ARCHERY UNITS 01-4305-070-70 472.32 *i 30.00 AMM ANNL MTG 5/30 01-4400-110-1G 30.00 +� 45.00 CONTRACTORS TAB SVC ONE YR SUBS 05-4402-105-15 45.00 */ 306.00 DECKER SUPPLY CO PLASTICBARRICADE 01-4420-050-50 306.00 «/ 60.00 DAKOTA CTY GVT CNTR 1 DA DEVOT PROGRAM 01-4400-020-20 120.00 DAKOTA CTY GUT CNTR 2 DAS DEVCT PROGRAM C1-4400-020-20 10.00 CAROL HORSMAN PFD T BALL REGR 01-3305-DOO-00 10:00 *;/ q - 100.00 HOLIDAY CO 2 YR PLANNER 01-4300-030-30 1 200.00 4.OPNNY MASONRY INC CURB RPR 15-4268-477-60 ; - 200.0 34.50 KREMER SPRG$ALIGN FRONT END ALIGN 309 01-4330-490-70 F 19061.00 LMCIT EBA CO BAL83-84 AUDIT PREM 01-4247-110-10 19061.01D �/ 700.00 WTH CONST HERBICIDE SPRAYING 01-4200-610-7C 1 9006.59 MC NAMARA CONTR HOT MIX C1-4422-050-50 S 19906.59 */ 55.86 CClwM TRANSPORTATTION RPR/INSTE'MCY VEH C1-4330-460-30 2 ------ -COMA-TRANSPDR-TATTION OPTC 110/149 01=4490-030-30 "i 73.70 *� 158.00 MTC C/O CASHIER BUS TOUR 01-4490-110-10 S 158.00 *� 45.53 - - CORRI GAN-ELECTR IC RPR TRFC SIG -55 MHR G1-4330-490=50 2 45.53 CCRRIGAN ELECTRIC RPR TRFC SIG 55MHR 01-4330-490-50 2 51.C6 */ 22.60 FLOM TOOL -CO SHOP TOOLS 01-4305-050-50 6 CHECK REGISTER a MOUNT VENDOR ITEM DESCRIPTION ACCOUNT NO. ITP, 22.60 *� 12 .68 --- -NORTHE' N -AUTOMOTIVE RPRS 303 01-4330-490=5'i3 1.58 PCRTHERIN AUTOMCTIVE PARTS MOkER 01-4330-490-70' 127.26 */ 17.95 POLICE PRODUCT NEMS ONE YR RENEWAL 01-4402-020-2G► 17.95 *� 5.20 CITY ST PAUL CR LAB SVC 01-4490-020-212 5.20 +tom 15.25 WALLY SCHMAIDT INDICATOR BULBS 15-43'5-060-60 15.25 *� 71.20 WEBER&TROSETH FED MIKE 2280 01-4330-460-30 71.20 109123.40 WHITE BEAR DODGE 84DCDGE DIPL 12-4610-000-00 109123.40 */ 29.490.00 CITY W ST PAUL 1984 DISPATCHING 01-4275-020-2C 49910.00 CITY W ST PAUL 1984DISPATCHING 01-4275-030-3G 34 9 4 CO.OD *� 1 225.00_ TED WARD STRIPING 3 SQUADS 01-4330-49P '0 34.09 CUSTOM TURF RPR DAMAG E SPKLR 01-4420-050-50 34.09 */ - 130.00 P&L AUTOMOTIVE RUSTPROOFING 83LTO C1-4330-460-30 99"32.00 JOE ROSSE COMML SWPG ST CLNG 1984 01-4424-050-50 89032.00 +� 19477,00 SCFERFF..INC RPR SVC 1303 SYLV 15-42b8-477-60 _ _ - 46.15 WARNING LITES MN RF-NTAL/DcLYY CHCS 15-42u"0-477-60 46.15 */ 69.40 SPEED PRINT COPIES 01-4300-020-20 -69;40 y*/ 19076.00 ARNESON FUEL OIL SVC REGULAR 01-1210-000-00 3.333.00 ARNESON FUEL OIL SVC NO LEAD 01-4320-020-20 4;409.00 _. 19.44 AT & T INFO SYSTEMS JUN SVC 01-4210-020-20 CHECK REGISTER f-NOUNT VENDOR ITEM DESCRIPTION 4.91 AT & T INFO SYSTEMS JUN SVC 24.35 ACCOUNT NC. INV. 01-4210-070-70 20:95- 8&J AUTO SPLY OIL FILT/IGN, 15-4330-490-601 20.95 4.58 EO WATER COMMISSION MAY SVC 2431LEX 01-4425-310-50 4:58- BU*'-WAT©R COMMISSION MAY SVC 2431LEX 01-4425-310-70 4.59 80 WATER COMMISSION MAY SVC 2431LEX 15-4425-310-6G 13.75 +r/ 783:73 -" - CITY MOTOR SUPPLY- MISC PARTS 01-4330-440-2C ' 18.68 CITY MOTOR SUPPLY MISC PARTS 01-4330-460-30 ' 30.65 CITY MOTOR SUPPLY MISC PARTS 01-4330-490-50 1 CITY MdTO -SUPPLY - -- - - MISC 'PARTS -" " -_.._ �01-4330-490=70 ' 15.84 CITY MOTOR SUPPLY MISC PARTS 15-4330-490-50 ' 15.84- CITY MOTOR SUPPLY CCRR DEFT 15-4330-490-50 ' 1-5:84 CITY MOTOR SUPPLY MISC PARTS 15-4330-490-60 ' 10.92 CITY MOTOR SUPPLY MMISC PARTS 15-4330-490-60 165.74 */ 74.15 - CONTEL-CR CORP JUN PYMT 01-4210-1020-2C i 118.65 CONTEL CR CORP JUN PYMT 01-4210-110-10 i 59.32 CONTEL CR CORP JUN PYMT 05-4210-105-15 i 112.18 CORCORAN HDWE&IMPL 112.18 */ 249.00 CAFLGREN POWARD ASSO 19183,00 CAF;LGREN HOWARD ASSO 19432.00 *i 17.29 17.29 */ 16.00 16.20 +•� ELVIN SAFETY SUPPLY FISCHERS SAS 66 PARTS/PARKS TA EXTRAS MAY MAY RETAINER CYL VALVE HEADLAMP2221 01-4330-490-70 ' 01-4220-135-80 G1 -4221-135-8C 01-4305-030-3G C 01-4330-440-20 CHECK REGISTER AMOUNT VENDOR ITEM DESCRIPTION ACCOUNT N0. INA 140.00 FORT ROAD HOWE ST160 01-4305-07_ 01 7.50 KNUTH GENERAL TIRE SERVICE TIRE RPR305 01-4330-490=50 7.50 *� KNUTH TOM 6.38 36.00- TOM GOA CORPORATI CN RETD DRUMS 01 -1210 -000 -GO 219.85 KNUTH GOA CORPORATION OIL 01-1210-000-00 183.85 *� PNUTH TOM 7.48 18:50 TOM I C -M -A SHADING LCC ECON 01-4402-110-10 1F:50 +� ?5 8 ICNA RC - - -- DEF CMP 6H5/2596-/8 C1-2072--HO-00- 158.66 ICNA RC 5/25&6/8CONTR 01-4406-110-10 414.C4 +� 562.50 IDS LIFE TNS CC JUN W/H 01-2071-000-00 562.50 *✓ 14.x? -9 - RAR PRODUCTS INc, 14,09 � 7.50 KAT KEYS 7.50 KAT KEYS 15.0 */ 15.91 KNUTH TOM 9.68 KNUTH TOM 3.08 KNUTH TOM 6.38 R NUTH TOM - 2'- R6-- - - KNt1TW TOM 1.98 KNUTH TOM 4.18 h RUTH TOM 6.50 PNUTH TOM 7.48 KNUTH TOM 58.05 CIRC BREAKER KEYS2280 KEYS GAS PUMP MISC SPLYS MI THRU 66/13 MI THRU 6/13 RI THRU 6113 MI THRU 6/13 MI THRU f/13 NITFRU 6/13 MISC S.PLYS MITHRU 6/13 01-4330-440-20 01 -4305-030-30 01-43G5-050-50 05-4305-105-15 05-4415-105-15 15-4415-477-60 42-4415-915-00 67-4415-941=C0 74- 4 415- 810- 0 0 74-4415-813-00 87-4305-812-00 8 7- 4 41 5- 812- u 0 5.28 KULLANDER GUY MMI THRU 6/13 01-4415-050-50 19.90 KULLANDER-GUY MI THPU6/13 01-4415-110-10 23.25 MIDWEST SIREN SERV JUNE CONTR 62.40 MIDWEST SIREN SERV JUN CONTR 40.00 MN DEPT PUBLICSAFETY 40 .0 0 */ 28.58 MINN DEPT OF REV 25.58 *� 75 .00 MINN FIRE INC 75.00 *� 141 .25 141 .25 *i MINN TEAMSTER-LOC320 CONNECT CHG MAY SPEC FUEL TAX RECHARGE DRY CHEM JUN DUES 01-4330-450-20 1 07-4330-000-00 1 01-4200-610-20 1 01-4 320-050- 50 01-4305-030-30 '. 01-2075-000-00 298.56 NCRTHERN ST POWER CO JUN SVC 01-4211-300-50 10Q.65 NORTHERN ST POWER CO JUN SVC 01-4211-310-50 109..64 NORTHERN S -T POWER CO JUN SVC 01-4211-310-70 CHECK REGISTER 4MOUNT VENDOR ITEM DESCRIPTION ACCOUNT N0, INV, 8.00 KULLANDER GUY FILM PROC CB FC 01-4490-030-3G 22.00 KULLANDER GUY PLAQUE/FILM DEV 01-4490-110-10 GUY ---- - - MI` THRU 6113 - - 05-4:4 15 *10 5-=15- 6.63 KULLANDER GUY NI THRU 6/13 05-4415-105-15 11.42 KULLANDER GUY FTL M PROC 87-4305-812-00 2:64 -KULLANDER GUY MI THRU 6//13 87-4415-812-00 81.71 *� 1,252.57 LOGIS MAY SVC 01-4214-110-10 C 274: EO LCGIS MAY SVC 15-4214-060-60 C 1,527.17 *� 139.10 MIA ASSOCIATES INC MISC SPLYS 01-43C5-050-50 1 139:10 M/A' ASSOCIATES- INC MISC SPLYS 01-4305-070-70 1 139.10 MIA ASSOCIATES INC MISC SPLYS 15-4305-060-60 1 417.30 +� ` 1'6:67 MEND HGTS RUBBISH MAY SVC 01-4280-310-50 '. 16.67 MEND HGTS RUBBISH MAY SVC 01-4280-310-70 '. 16_.66 MEND HGTS RUBBISH MAY SVC 15-4280-310-60 '_ ......50.00- ._.. .-------- -----------....._ 23.25 MIDWEST SIREN SERV JUNE CONTR 62.40 MIDWEST SIREN SERV JUN CONTR 40.00 MN DEPT PUBLICSAFETY 40 .0 0 */ 28.58 MINN DEPT OF REV 25.58 *� 75 .00 MINN FIRE INC 75.00 *� 141 .25 141 .25 *i MINN TEAMSTER-LOC320 CONNECT CHG MAY SPEC FUEL TAX RECHARGE DRY CHEM JUN DUES 01-4330-450-20 1 07-4330-000-00 1 01-4200-610-20 1 01-4 320-050- 50 01-4305-030-30 '. 01-2075-000-00 298.56 NCRTHERN ST POWER CO JUN SVC 01-4211-300-50 10Q.65 NORTHERN ST POWER CO JUN SVC 01-4211-310-50 109..64 NORTHERN S -T POWER CO JUN SVC 01-4211-310-70 CHECK REGISTER MOUNT VENDO? EQUIP CO 1.56 ITEM DESCRIPTION ACCOUNT NO, 76.84 NORTHERN ST POWER CO JUN SVC 01-4211-315- 24.43 NORTHERN ST_ POWER S&T OFFICE JUN SVC 01-4211-320-. 12'9.-54- --- -- NORTHERN ST PCWER _CO' CC+ --- JUN SVC - 01� CHECK REGISTER - tMOUNT VENDOR ITEM DESCRIPTION 47.91 SHIELY J L CO #4 GRAVEL 800.44 #i 14-.85 -- S f_GNAL CAR WASH 14.85 #� ACCOUNT N0. INV 15-4422-477-60 PAY WASHES 01-4430-020-20 1 14.99 SNYDER DRUG STORES FILN 17,79 ST PAUL BOOK&ST AT SPL YS . 4.19 ST PAUL EOOK&STAT POST IT PADS 2 T': 9 8 ,✓ 38.24 STREICHER DON GUNS MISC SPLYS 3P.24 *i NCT 80 ANNL REV GENERAL FUND ENGR ENTERPRISE -- CIVIL --DEFENSE EQUIPMENT CERTIFICATES SEWER UTILITY I77-14/78-1/5/79-2 180-3 TH13 REALIGN/WATER C CNS PRCJ FUND :83-4183-48 GRYC/DAK CTY Payroll Deductions 5/25 Luncheon Meeting -- FIT 6/8 payroll SIT 5/25 5/31 6/8 FICA 6/8 PERA 5/25 Payroll Deductions 6/8 to Net Payroll 5/31 & 6/8 01-4410-020-20 1 01 -4 300- 020-20 1 01-4300-020-20 1 01-4305-020-20 1 L'1-4240-110-10 ' 5.04 *� 509771.59 FUND 01 TOTAL 192.60 FUND 05 TOTAL - - -- -6_2--- 40-----.. _- F`UN_0 0 7 -TOT A L -- - 10,123.40 FUND 12 TOTAL 39508.92 FUND 15 TOTAL 6:38 FUND 4? TOTAL 2.86 FUND 67 TOTAL 6.16 FUND 74 TOTAL 2R'.04 - 'EUND '87 -TOTAL 73,702.35 TOTAL MANUAL CHECKS: 010532 50.00 DCB 10533...-- ._.-__.._ 15_ 00... MCPOA . - - - 10534 5,768.35 Dir Int Rev 10535 5,342.72 Comm Revenue 10536 2,365.22 St. Treas SS Fund 10537 4,549.48 St. Treas PERA 10538 300.00 DCB 10539 _ _..._965._.] 5-- SCCU-- - - ---� -- 10540 34,503.36 City MH PR Acct 0 53,859.28 GT 127,561.63 NCT 80 ANNL REV GENERAL FUND ENGR ENTERPRISE -- CIVIL --DEFENSE EQUIPMENT CERTIFICATES SEWER UTILITY I77-14/78-1/5/79-2 180-3 TH13 REALIGN/WATER C CNS PRCJ FUND :83-4183-48 GRYC/DAK CTY Payroll Deductions 5/25 Luncheon Meeting -- FIT 6/8 payroll SIT 5/25 5/31 6/8 FICA 6/8 PERA 5/25 Payroll Deductions 6/8 to Net Payroll 5/31 & 6/8 01-4410-020-20 1 01 -4 300- 020-20 1 01-4300-020-20 1 01-4305-020-20 1 L'1-4240-110-10 ' CITY OF MENDOTA HEIGHTS MEMO June 6, 1984 TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator SUBJECT: Fire Chief - Removal from Office INTRODUCTION• At the meeting of June 5, 1984, Council took action to call for a public hearing on June 19, 1984, regarding the removal of Mr_. LeRoy Noack from the position of Fire Chief. This is as required by City Ordinance No. 101. Chief Noack has received notice of the hearing by letter. nrcrrrcc-rnu• Attached is a resolution, which if adopted by Council, would effect the removal of Fire Chief Noack effective immediately. As Ordinance No. 101 requires removal only for cause, the resolution setsforth a lengthy findings of fact which lead to the conclusion that a removal is necessary. This resolution has been reviewed and approved by the City Attorney. RECOMMENDATION AND ACTION REQUIRED: That Council hold the public hearing as required by Ordinance No. 101, and thereafter consider adoption of the attached resolution. If Council passes the resolution, it should then pass a second motion appointing William Lerbs as Fire Chief and John Maczko as Assistant Fire Chief, effective immediately. Respectfully submitted, Kevin D. Frazell City Administrator KDF:madlr attachment CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 84 - RESOLUTION REMOVING FIRE CHIEF FROM OFFICE WHEREAS, the City Council, as governing authority of the City of Mendota Heights, is ultimately responsible for the operation of the Fire Department; and WHEREAS, the functioning of that department is being eroded under the cur- rent leadership; and WHEREAS, this conclusion is based on the following findings of fact: 1. That on November 19, 1983, there arose a dispute between Fire Chief LeRoy Noack, and the Assistant Fire Chief Eugene Lange, that led Mr. Lange to request a leave of absence from his office, and Mr. Noack to assert that Mr. Lange had resigned from his office. 2. That City Administrators Orvil Johnson and Kevin Frazell attempted to amicably resolve the problem by consulting with the two, so that both could continue to serve in the capacities to which they had been ap- pointed by the City Council. 3. That those efforts at reconciliation were thwarted by Chief Noack's assertion that he would not recognize Mr. Lange as Assistant Chief. 4. That the City Council and City Administrator desired that Mr. Lange continue as Assistant Chief, and that Chief Noack's position was, and is, unacceptable to the City Council given the language of City Ordi- nance No. 101, which very clearly states that appointment and removal of the Fire Chief and Assistant Fire Chief is the prerogative of the Council. 5. That, consequently the Council, on January 3, 1984, expressed its desire that in going through the process of selecting a new Assistant Chief, a new Chief should be chosen as well. 6. That, on January 17, 1984, Council approved and adopted a plan and timetable for accomplishing the selection of the new officers. 7. That the plan contained a provision that upon selection of a new Chief, current Chief Noack would submit to the Council a letter of resignation, to be effective September 30, 1984. 8. That this plan, adopted January 17, 1984, had the foreknowledge and acceptance of Chief Noack, who discussed it with City Administrator Frazell the week of January 9, 1984. 9. That the City Council and City Administrator have fulfilled every obligation set forth in the plan, including the open recruitment and interviews of volunteer firefighters interested in the two officer positions, with appropriate inclusion of Fire Department representatives on the interview panel. 10. That interview panel has recommended to the Council the appointment of Mr. William Lerbs as Chief and Mr. John Maczko as Assistant Chief. 11. That upon notification of these selections on April 5, 1984, Chief Noack indicated to City Administrator Frazell that the agreed -to letter of resignation would be submitted the following week, so that the City Council could make appointments at the meeting of April 19, 1984. 12. That the letter was not submitted in time for consideration at that meeting, but rather Chief Noack requested, and was granted, a meeting with the full Council to discuss his resignation. Such meeting took place on April 17, 1984. 13. That during, and at the conclusion of that meeting, Chief Noack reassured the Council that the letter of resignation would be forth- coming, in time for consideration at the May 1, 1984 Council meeting. 14. That on April 24, 1984, City Administrator Frazell was informed by a member of Mr. Noack's family that the letter might not be forthcoming. 15. That on May 1, 1984, City Administrator Frazell confirmed by telephone conversation with Chief Noack that Mr. Noack did not, at that time, intend to submit a letter of resignation. 16. That in reviewing the state of affairs on May 1, 1984, the City Council reconfirmed its commitment to the process as adopted on January 17, 1984, including the changeover of officers on September 30, 1984, but indicated it would attempt to'work amicably with Chief Noack to achieve his resignation in an orderly, and mutually acceptable manner. 17. That, on May 29, 1984, in conversation with City Administrator Frazell, Chief Noack indicated that he did not intend to submit the promised letter of resignation. 18. That later on May 29, 1984, the Council in reviewing this state of affairs directed City Administrator Frazell to send to LeRoy Noack a certified letter stating that if the promised letter of resignation was not received by June 5, 1984, Council would begin removal proceedings. 19. That such letter of resignation was not received by June 5, so that on June 5, 1984, Council voted to set a.public hearing as required by City Ordinance No. 101, for June 19, 1984. 20. That a letter notifying Mr. Noack of the public hearing was personally delivered to his home by a Mendota Heights police officer on June 5, 1984; and WHEREAS, the current situation has resulted in the City Council having a loss of confidence in Mr. Noack's ability to work cooperatively with the Council and other City departments to carry out City policies as adopted by the Council; and WHEREAS, based on the plan adopted on January 17, 1984, the Council has represented to William Lerbs and John Maczko that they would be appointed respec- tively as Chief and Assistant Chief; and n Y.' WHEREAS, Mr. Noack's refusal to present the promised letter of resignation has jeopardized the ability of the Council to carry out those representations; and WHEREAS, to allow this situation to continue any longer would have serious detrimental effects on the functioning and credibility of the Fire Department; and WHEREAS, a duly called public hearing, as required by Ordinance No. 101, was called for and held on June 19, 1984, prior to the adoption of this Resolution. THEREFORE, BE IT RESOLVED that LeRoy Noack is hereby removed from the office of Fire Chief effective upon passage of this resolution. Nothing in this resolu- tion is to be construed as affecting Mr. Noack's standing as a general member of the Mendota Heights Volunteer Fire Department. Adopted by the City Council of the City of Mendota Heights this 19th day of June, 1984. ATTEST: Kathleen M. Swanson City Clerk 0 CITY COUNCIL CITY OF MENDOTA HEIGHTS By. Robert G. Lockwood, Mayor Y♦ CITY OF MENDOTA HEIGHTS MEMO June 12, 1984 TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator SUBJECT: Appointments to Downtown Task Force At the conclusion of the May 29th workshop with the Planning Commission, Council voted to convene a "downtown" task force composed of, at least, representatives of the following groups: City Council Two "at -large" residents Planning Commission Mendota Plaza merchants Friendly Hills neighborhood Mendakota Country Club At the June 5th meeting, Janet Blesener was selected as the Council representative. Mendakota will be represented by Lou Brenner, Chair of their long-range planning committee. I have requested the Planning Commission, Friendly Hills, and Mendota Plaza merchants to provide us with the name of a representative. Except for the Planning Commission, I should have those designees by the 19th, and will provide that information on the add-on agenda. The Planning Commission will select someone at their June 26th meeting, and that appointment can be ratified by the Council on July 10th. Attached is a letter from Mr. John Roszak, expressing his interest in being appointed to an at -large position. As Council may recall, Mr. Roszak was an applicant for the vacant Council position. A copy of the information he submitted at that time is also attached for Council review. ACTION REQUIRED To consider the names that have been submitted and make appointments as Council deems appropriate. Respectful Submitted, evi n D. Fra ell z City Administrator FRED N. PETERSON, JR. JAMES E. KNUTSON JOSEPH E. FLYNN PAUL W. HETLAND PAUL C. RATWIK ROBERT A. HUGHES JOHN M.ROSZAK THOMAS M. SIPKINS THOMAS S. DEANS LAW OFFICE Peterson, Knutson, Flynn & Hefland PROFESSIONAL ASSOCIATION 345 CEDAR BUILDING - SUITE 800 ST. PAUL, MINNESOTA 55101 612-222-2811 June 7, 1984 Mr. Kevin D. Frazell City Manager City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 Dear Mr. Frazell: 8 1984'• PATRICIA A. MALONEY FREDERIC W. KNAAK FRANCES H. GRAHAM DAVID S. BARTEL SUSAN J. SCHOELL PATRICK J. FLYNN JOHN M. MAAS, PH.D. CONSULTANT Re: Task Force on Planning Regarding the Intersection of 110 and Hwy. 49 I understand that at a recent City Council meeting discussion was had on appointing a task force to study planning for the shopping center area and the intersection of 110 and Hwy. 49. If you are looking for interested individuals to serve on this task force, I would be most interested in doing so. As you will recall, I submitted a lot of biographical information when I applied for the vacancy on the City Council. If you desire any additional information, please advise and I will be happy to furnish it to you. My office telephone number is 222-2811 and my home phone is 454-6431. Very truly yours, John M. Roszak JMR& JOHN M. MAAS, PH.D. CONSULTANT Mayor Robert Lockwood Mendota Heights City Hall 750 S. Plaza Drive Mendota Heights, MN 55120 Re: Application for City Council Vacancy Dear Mayor Lockwood: I hereby apply for the vacancy on the City Council created by the resignation of Jim Loslenben. By way of formal eligibility, I reside at 988 Stratford Road, Mendota Heights, Minnesota 55118 and am 39 years of age. My telephone numbers are as follows: Home: 454-6431 Office: 222-2811 BACKGROUND 1. Marital Status: Married with two children ages 11 and 6 2. Residence: 988 Stratford Road, Mendota Heights, MN since January, 1981 3. Family Background: Born and raised in South St. Paul, Minnesota 4. Employment: Attorney at law with St. Paul Law Firm of Peterson, Knutson, Flynn and Hetland, 345 Cedar Bldg., Suite 800, St. Paul, MN 55101 Prior to practicing law, I was a Special Agent with the Federal Bureau of Investiga- tion from 1969 through 1972. LAW OFFICE �Ef�zson, XnUtWt2, Lynn & o�'etLnd PROFESSIONAL ASSOCIATION 345 CEDAR BUILDING - SUITE 800 ST. PAUL, MINNESOTA 55101 FRED N. PETERSON, JR. 612-222-2811 THOMAS S. DEANS JAMES E. KNUTSON PATRICIA A. MALONEY JOSEPH E. FLYNN FREDERIC W. KNAAK PAUL W. HETLAND March 15, 1984 FRANCES H. GRAHAM ROBERT A. HUGHES DAVID S. BARTEL PAUL C. RATWIK SUSAN J. SCHOELL JOHN M. ROSZAK PATRICK J. FLYNN THOMAS M. SIPKINS JOHN M. MAAS, PH.D. CONSULTANT Mayor Robert Lockwood Mendota Heights City Hall 750 S. Plaza Drive Mendota Heights, MN 55120 Re: Application for City Council Vacancy Dear Mayor Lockwood: I hereby apply for the vacancy on the City Council created by the resignation of Jim Loslenben. By way of formal eligibility, I reside at 988 Stratford Road, Mendota Heights, Minnesota 55118 and am 39 years of age. My telephone numbers are as follows: Home: 454-6431 Office: 222-2811 BACKGROUND 1. Marital Status: Married with two children ages 11 and 6 2. Residence: 988 Stratford Road, Mendota Heights, MN since January, 1981 3. Family Background: Born and raised in South St. Paul, Minnesota 4. Employment: Attorney at law with St. Paul Law Firm of Peterson, Knutson, Flynn and Hetland, 345 Cedar Bldg., Suite 800, St. Paul, MN 55101 Prior to practicing law, I was a Special Agent with the Federal Bureau of Investiga- tion from 1969 through 1972. y. Mayor Robert Lockwood March 15, 1984 Page Two Prior to my employment with the FBI, I was a student. 5. Educational Background: 1969, Juris Doctor, University of Minnesota 1966, Bachelor of Arts Degree, University of Minnesota 1962, High School Diploma, Cretin High School, St. Paul, Minnesota 6. Public Service: Director, Metropolitan Park Board since 1979. The Metropolitan Park Board is a non-profit organization that assists political subdivisions in acquiring land for use as parks. Member of the First District Bar Asso- ciation's Ethics Committee since 1976. Former member of the Advisory Park Board and Advisory Planning Commission and the Assessment Review Committee of the City of Eagan, Minnesota while a resident of that City immediately prior to moving to Mendota Heights. QUALIFICATIONS AND INTERESTS As a practicing attorney, I represent many political subdivi- sions throughout the state in matters as diverse as fiscal con- sultation, labor relations, contract bidding, zoning matters, assessment matters, election procedures, lobbying, and tort liability. In addition, as a member of the Advisory Planning Commission, the Advisory Park Board, and the Assessment Review Board for the City of Eagan when I was a resident of that City, I learned the processes and procedures applicable to matters that would come before those various bodies. I have also had occasion to appear before City Councils, County Boards, the State Legislature, and many other judicial and administrative bodies and boards throughout the State of Minnesota. Mayor Robert Lockwood March 15, 1984 Page Three r I have always had an interest in public service as demonstrated by my participation in city government while a resident of the City of Eagan. I am now anxious to participate more fully in the affairs of the City of Mendota Heights. 4 I I have always been a faithful member of any body or committee of which I was a member, and have generally been able to adjust my working schedule so that I have no conflicts with my civic duties. I Except for my tour of duty with the FBI, I have been a life long resident of Dakota County, and more particularly, northern Dakota County. Knowing the area as well as I do, my family and I carefully selected the City of Mendota Heights as our permanent home. The City has created and provided the quality of life that we carefully sought and seek to maintain within the bounds of fiscal prudence. jWhile the community may be idealic at the'present time, I believe that elected and appointed representatives of the people must anticipate and deal with the potential intrusive forces which can have an adverse impact on our community. Accordingly, effective channels of communication must be maintained with our neighboring political subdivisions and with other levels of government so that any inevitable adverse forces can be minimized and positive forces can be maximized. For example, during the state's recent fiscal crisis, some of the state's problems were shifted to municipal government. Such a result was probably inevitable, but every effort has to be made to minimize these adverse effects of legislative action. Many other examples could be cited. I 1I would hope that I would be able to use my training and ex- perience to assist our community in better shaping and planning its future to maximize and continue the excellent quality of life that we presently enjoy. I would be most pleased to have the opportunity to meet with you and any interested members of the Council to further discuss my qualifications, interests, or any specific issues that you might care'to discuss. Please feel free to call me either at my office or at home if you would care to meet with me or to discuss any particular subjects over the telephone. JIf you desire to contact Mayor Blomquist of Eagan or Eagan Administrator Tom Hedges, please feel free to do so. If you would i } Mayor Robert Lockwood March 15, 1984 Page Four like any references, please so advise. Very trulyrs, John M. Roszak JMR/kt cc: Council Member John Hartmann Council Member Charles Mertensotto Council Member Elizabeth Witt CITY OF MENDOTA HEIGHTS MEMO June 4, 1984 TO: Mayor, City Council, and City Administrator FROM: Larry E. Shaughnessy, Financial Advisor SUBJECT: Handicapped Accessibility INTRODUCTION The current Federal Revenue Sharing Act requires that all cities receiving funds develop and adopt a policy on Handicapped Accessibility for their city. We are required to follow the following schedule for compliance with the Act: 1. Complete self-evaluation and determine area of non-compliance by October 17, 1984. Name person to receive complaints. 2. Make non-structural changes necessary to comply by October 17, 1984. 3. Complete structural changes by October, 1986. It would seem that to follow a normal procedure to come into compliance, we should follow the following schedule: 1. Self-evaluation (July 15). (a) Define handicapped. (b) Determine area of non-compliance. 2. Establish complaint procedure. 3. Establish policy. 4. Notify public - stated in Revenue Sharing Use Notice in August and state Employment Applications. Staff has been assembling information on the procedure nd has developed an outline of what should be included in a policy statement. If the Council decides to set up a grievance committee, they will probably want to include a representative from the Handicapped Citizens site in the com- munity. We will prepare a partial list of such citizens. ACTION REQUIRED: Revenue sharing funds are authorized for two additional periods, we antici- pate 33,000 in 1985. Direct staff [and/or citizens] to prepare self-evaluation and draft policy statement, name person to receive complaints. (City Administrator) G ,JUN 1 . 1984 �.24tcl:&.7(50 I L MqV4-�.) ' 60 lj� /9S M E M 0 TO: Mayor, City Council, and City Administrator FROM: Gene Lange Fire Marshal SUBJECT: New Fire Station Introduction On December 21, 1983 the Braun Engineering/Testing, Inc. prepared a report of soil conditions for the fire station site based on six borings across the site. Based on the six borings they called for the removal of 2 to 2� feet of top soil. On May 11, 1984 I met with Bill Scalzo from Trossen/Wright and a project engineer from Braun Engineering at the building site. The excavating con- tractor was in the finishing stages of the ground clearing operations. The area cleared for the building produced a,very high grade of sand and fine gravel. However, the driveway and parking area east of the building area revealed an additional depth of about three feet of silty wet clay/clayey silt. I.was present while the engineer took two additional hand auger samples which revealed the additional clay. While we were doing this the heavy- earth moving equipment was in operation near to our location. The movement of the equipment caused us to observe the unstable condition of the subsoil in the driveway and parking area to the east of the building. On May 15, 1984, Braun Engineering prepared a report for Mr. Bill Scalzo de- tailing the findings of May 11th and recommending removal of the unstable subsoil. A copy of their report is attached to this memo. ni cri,acinn During the site meeting of May 11th the engineer expressed the opinion that the poor subsoil should be removed and sand brought in to replace it. He stated at that time if we allowed the condition,to remain we would not be able to maintain a sound driveway and parking area. Based on the written report Mr. Bill Scalzo contacted the excavating contractor to prepare an estimate of the cost of removal of the clay and replacement with compacted sand. The contractor's estimate had been received and calls for the re- moval of 1309 cubic yards,of unstable subsoil at $3.00 per yard. The re- placement of the same amount of stable sand compacted to 95 percent is $3.75 per cubic yard. The extimated cost of the project is $9454. I have talked to City Staff about this problem hoping to find a dumpsite for the clay'and a source of supply for the sand. The dumping would be a problem as well as a source of -good sand. The excavating contractor has a dumpsite_ afit.. and sand pit close together and not too far from our construction site. This would allow him to truck out a load of clay and return with a load of sand. The above amount seems to be high, but is lower than other bids received by Mr. Scalzo The heavy rains of the past two weeks have turned the area into a sea of mud. A series of six pictures were taken on June 13, 1984, and will be available for viewing at the council meeting. The remaining areas of the building site remain stable and the rain waters dry up quickly to permit construction to remain on schedule. The conditions caused by the bad soil are becoming a problem for the contractor. His'equipment must cross this area continually to supply building materials to the site. Alternatives The first alternative would be to allow the area to dry out sometime this sum- mer, grade it off, blacktop the driveways then hope for the best. The second alternative would be to accept the fact that the bad soil conditions exist and make the needed corrections. Recommendation Approve the"Change Order"being prepared and available Tuesday night. 886 AND 884 882 880 DODD ROAD «.T., 0 0 891A co / 882 8� fiXC^ 7��07 ® SCHEME F 0 16 32 64 NORTH if SOTA: Minneapolis, Hibbing, St. Cloud, Rochester, St. Paul N. ., DAKOTA: Williston MONTANA: Billings May 15, 1984 R PA H rr Services Since 1957 ENGINEERING TESTING Incorporated J.S. BRAUN. P.E. G.D. KLUEMPKE, P.E. P.H. ANDERSON DALE R. ALLEN, P.E. C.G. KRUSE. P.E. JAMES J. CRAIG, Jr., P.E. D.R. HAUSLER, P.E. rMAY 'i 'g 1984 Reply To: P.O. Box 35108 Mpls., MN 55435 (612) 941-5600 Trossen/Wright & Assoc., Arch. 161 East Marie Ave. .. St. Paul,.MN 55118 Attn: Mr. William B. Scalzo Re: 83-455 PARKING LOT OBSERVATIONS Proposed Fire Station Dodd Road West of Creek Ave. Mendota Heights, MN Gentlemen: As requested, on May 11 we conducted a visual observation of the east parking lot subgrade at the above site. The purpose of the observation was to assist in evaluating the exposed soils and to provide* recommendations as to .the depth of any subcuts required. The observation was conducted by a Registered Soils Engineer. L .. .�V . AVAILABLE INFORMATION Our report dated December 21, 1983, was used as a reference for our observation. This report contained a -total--of 6 borings conducted across the site. Of these borings, PAB-5 was taken in the observed. This boring encountered clayey silt and silty clay to a depth of about 2 feet below the surface. Underlying the surface soil, sand was encountered. To provide the most stable' sub.grade, we recommended that the topsoil and the silty clay/clayey silt be removed down to the underlying sands. At the boring location, we estimated that 2 to 2j feet of excavation would be required. . OBSERVATION Prior to our observation, the building area and `r area have been graded. In addition, the surface x - the south parking vegetation and a CONSULTING ENGINEERS/ SOILS AND MATERIALS Affiliated Company for Chemical & Environmental Testing and Consulting — Braun Environmental Laboratories, Inc. 83-455 Trossen/Wright & Assoc., Arch. -2- May 15, 1984 portion of the topsoil had been removed from the east parking lot. Two hand auger probes were put down in the parking area. The hand auger probe conducted in, the northern portion of the lot encountered approximately 2} to 3 feet of brown, wet silty clay/clayey silt. Underlying these soils clayey sand was encountered to the 3 1/2 -foot depth. It should be noted that the silty clay/clayey silt were quite soft. We were able to advance the hand auger in increments of about 1 foot without resistance through the silty clays. The hand auger probe conducted in the south portion of the lot encountered approximately 2 to 21 feet of silty clay/clayey silt overlying sand to a depth of approximately 3 feet. Based on the turning resistance, it appeared that the silty clay/clayey silt had a soft consistency. The underlying granular soils appeared to be in a medium dense condition. We also noted that the clay soils were quite "spongy" as the earthwork equipment traveled across the subgrade. This is a further indication of a weak subgrade. RECOMMENDATIONS Based on the soils observed during our hand auger probes and the anticipated traffic loadings, it is our opinion that the silty clay/clayey silt should be removed down to the underlying granular soils and replaced with compacted granular material in order to provide the most stable subgrade. This will also reduce the possibility of differential frost heave which may occur in the transition zone between the granular soils of the south and west parking area and the clays/silts in the east parking area. During the excavation, areas of deeper deposits may be encountered. If encountered, we recommend that the removal of silty clay/clayey silt be limited to a maximum of 3 feet below final grade. With 3 feet of compacted granular soils above the clay, it is our opinion that a stable subgrade will be provided. In addition, the risk of differential frost heave will be greatly reduced. It is recommended that all fill placed in the paved areas be clean granular soils compacted to a minimum of 95% of the modified Proctor density. Compaction tests should be taken to evaluate the densities obtained. Services performed by the geotechnical and material engineers for this project have been conducted in a manner consistent with that level of care and skill ordinarily exercised by members of the r 83-455 Trossen/Wright & Assoc., Arch. -3- May 15, 1984 profession currently practicing in this area under similar budget and time restraints. No other warranty, expressed or implied, is made. We appreciate the opportunity to be of service on this project. If we can be of further assistance or answer questions regarding this report, please contact us at your convenience. Very truly yours, BRAUN ENGINEERING TESTING, INC. A`c a e 1 M. Heuer', P.E. Project Engineer James J. raig Jr., P.E. Senior Proje Engineer MMH/JJC:llj The content of this report and supporting documents are for the exclusive use of the addressee. In the absence of our,prior written approval we make no representation and assume no responsibility to any other parties regarding such content. HRAHII� ENGINEERING TESTING CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator June 11, 1984 SUBJECT: Upgrading of Membership Status in the Local Government Information Systems Association (LOGIS) Attached is a letter from Mr. Ted Willard, Executive Director of LOGIS, inviting us to upgrade our membership in LOGIS from that of Associate Member to Full Member. You will note that there is no cost to the City for this upgrading, and it will permit us to have a voting status membership, therefore it seems that there would be little reason not to apply for this upgrading of membership. RECOMMENDATION AND ACTION REQUIRED Motion to approve Resolution No. 84- requesting an upgrade of membership from Associate to Full membership in the Local Government Information Systems Assocation. Respectful /Submitted, Kevin D. Frazell City Administrator - - i .JUN y 4 1,ga ,l �0000� LOCAL GOVERNMENT INFORMATION SYSTEMS ASSOCIATION 6820E Shingle Creek Parkway, Brooklyn Center, Minnesota 55430, (612) 566-0050 June 1, 1984 Mr. Kevin Frazell City Manager City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 Dear Kevin: In 1976, LOGIS members adopted a change in by-laws to permit cities to join LOGIS without the requirement for "buying in" to all accumulated Class 2 software investment. The intent was to reduce the barriers to admission. The mechanism adopted was creation of membership categories of Operating Associate and Franchise Associate. Candidate members were informed that as Associate members they would have no buy -in charges, and all fees would be the same as for full members. However, Operating Associate members would not have an "official" vote on the Board of Directors, and would not be eligible to serve on the Executive Committee. Fifteen members have joined LOGIS in this manner to supplement the previous twelve. Although there have been no objections raised by the Operating Associate Members, the inevitable result of an " ex officio" status is a low level of involvement and perhaps a sense of being treated somewhat as a "poor relation". Accordingly, members have sought a way to remove this barrier to full participation. After reviewing the governing documents and obtaining legal counsel, it has been determined that policies can be modified to permit an upgrade in membership by all but the newest members simply by request of the member. The upgrade is based on the fact that your city has invested $10,300 to -date in the consortium's software development fund, and this amount exceeds the price as currently calculated to "buy in" to the software assets of LOGIS. Thus, your city is now eligible for full membership status. To upgrade your membership, please do the following: 1. Present a resolution similar to the one enclosed to your City Council for action (also enclosed is a suggested memo explaining the matter to the Council). 2. Send a copy of the adopted resolution to LOGIS. 3. The matter will be presented at the next Board of Directors meeting for a vote of the LOGIS membership. I will be calling you in a few days to discuss this and related matters. Sincerely, Ted L. Willard Executive Director TLW/sp Encl. E CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 84 - RESOLUTION REQUESTING AN UPGRADE OF MEMBERSHIP FROM ASSOCIATE TO FULL MEMBERSHIP WHEREAS, the City Council of the City of Mendota Heights authorized participation in LOGIS as Associate Member; and WHEREAS, the City requested Associate Membership status to avoid the unnecessary cost of matching prior member investments in LOGIS to attain full status; and WHEREAS, the City was admitted to LOGIS as an Associate Member on January 24, 1979; and WHEREAS, recent changes to LOGIS policies permit Associate Members to upgrade to full membership status with no change in cost or liability to the City; and e WHEREAS, such a change would be advantageous to the City by permitting a strengthened vote in the affairs of LOGIS in the form of a full vote on the Board of Directors and eligibility for the City's representative to serve on the LOGIS Executive Committee. NOW THEREFORE BE IT RESOLVED by the City Council of the Cityof Mendota Heights that it requests a change from its membership in LOGIS from Associate to Full Member status. Adopted by the City Council of the City of Mendota Heights this Nineteenth day of June, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council i FROM: Kevin D. Frazell City Administrator June 11, 1984 SUBJECT: Designation of Designated Delegates to the Association of Metropolitan Municipalities We have recently received our AMM dues statement for fiscal year 1984/1985. The AMM advises that their records show Jim Losleben as the designated delegate and John Hartmann as the designated alternate. Prior to the AMM annual banquet on May 30th, Council designated Jan Blesener as our delegate. The purpose of this memo is to request Council clarification as to whether Jan will continue to be the designated delegate, and who wishes to be the designated alternate delegate. ACTION REQUIRED To determine whether Jan and John will continue to be the designated respective delegate and alternate delegate3 and if not, to designate other members of the Council. Respectfu Submi 7d, Kevin D. Frazell City Administrator CITY OF MENDOTA HEIGHTS MEMO June 14, 1984 TO: Mayor, City Council and City Administrator FROM: James E. Danielson Public Works Director SUBJECT: Johnson Brothers Corporation - Noise Agreement At the June 5th Council meeting it was determined that Johnson Brothers Corporation was amiable to working out an agreement with the City on controlling the noise generated from their I-494 construction located adjacent to Friendly Hills. I was directed to prepare that document. I met with Jack McCreery of Johnson Brothers Corporation and together we developed a proposed agreement (attached). I have delivered a copy of that agreement to Bernie Friel and his comments follow: Item 3. Add "weekdays" at the end of the sentence and 9:00 A.M - 5:00 P.M. for any Saturday work involved. Johnson Brothers Response: Okay on weekdays, they don't intend to work Saturdays but if they do need to because the weather stays bad all summer, 9:00 A.M. start seems unreasonable. Item 4. Change 6:00 A.M to 7:00 A.M Johnson Brothers Response: They need a 6:00 A.M. start to work double shift. They feel they can stay within the PCA required decibel limits for night time operation from 6:00 A.M. to 7:A.M. ACTION REQUIRED: No action is requested at this time, the Agreement is just presented for comments and or concurrence before finalizing. § 389.70 OFFENSES—M ISCEM,A N EMUS (3) Outdoor implements, such as power lawn mowers, snowblowers, power hedge clippers and power saws; (4) Pile drivers, jackhammers and other construction equipment; and (5) Lawful and proper activities on school grounds, playgrounds, parks or places wherein athletic contests take place are exempt from the provisions of this section. (Code 1960, As Amend., § 948.030; Ord. of 9-27-74, § 1; 79=Or-036, § 1, 2-23-79; 82 -Or -163, §§ 2, 3, 8-13-82) 389.70. Construction equipment. (a) Except as here- inafter provided, no pile driver, jackhammer or other construction equipment shall be operated within the city between the hours of 6:00 p.m. and 7:00 a.m. on weekdays or during any hours on Saturdays, Sundays and state and federal holidays, except under specific permit from the director of inspections as provided below and no such equipment shall be operated at any time if the sound level from such operation exceeds ninety (90) decibels; provided further, however, that such equipment, the operation of which conforms to the maximum allowable sound levels as prescribed in section 389.60 may be operated during the above -prohibited hours and days. When any of the above-named equipment is used for any purpose other than construction, the ambient noise levels of section 389.60 shall apply. (b) No internal-combustion engine or any other power unit when operated in connection with construction or demolition equipment shall be operated at any time, other than at the times as set forth in this section and any sound Supp. No. 7,12-82 2878.1 § 389.70 OFFENSES—MISCELLANEOUS emitted from any such engine or power unit shall not exceed eighty-six (86) decibels measured along any property Iine. Y (c) No exhaust system of such an internal-combustion engine shall be altered, modified or repaired in such a way that the noise emitted by the engine is increased above that emitted by said engine as originally equipped from the manufacturer. (d) T° an emergency situation exists or if the director of inspections determines that loss or inconvenience would result to any party in interest unless allowed additional hours of equipment operation, he may grant permission for extended hours of operation of such construction equipment and internal-combustion engine or power unit as follows: (1) In the event of an emergency situation a permit may be granted for such operation during any hour of any day for a period not to exceed three (3) days or less while the emergency continues and which permit may be renewed for periods of three (3) days or less while the emergency continues. (2) In the event of a determination- of loss or inconven-. ience to a part, a permit may be granted for such operation throughout the hours of 7:00 a.m. to 9:30 p.m. on weekdays and throughout the hours of 1:00 p.m. to 5:00 p.m. on Saturdays, Sundays and state and federal holidays upon the condition that while any construction equipment, internal-combustion engine or power unit is in operation, its location shall be not less than six hundred (600) feet in any direction from any dwelling, except that if while any such construc- tion equipment or internal-combustion engine or power unit is in operation, its location shall be not less than twelve hundred (1,200) feet in any direction from any dwelling, a permit may be granted for operation during any hour of any day. (e) In the excavation and construction of Interstate Highway I-94 from state trunk Highway ##12 to the northern Supp. No. 3,12-79 2879 0 § 389.70 MINNEAPOLIS CODE r - - city limits construction equipment may, subject to the other provisions of this section, be operated as follows: Co. . (1) Construction equipment, including internal-combus- tion engines or other power units, but excluding pile drivers and jackhammers, may be operated from 6:00 a.m. to 10:30 p.m. on weekdays and from 7:00 a.m. to - 6:00 p.m. on Saturdays and state and federal holidays. (2) Pile drivers and jackhammers may be operated from 7:00 a.m. to 6:00 p.m. on weekdays, Saturdays and state and federal holidays. (f) In the reconstruction of the Third Avenue Bridge over the Mississippi River, construction equipment may, subject to the other provisions of this section, be operated as follows: (1) Construction equipment, including internal-combus- tion engines or other power units, may be operated from 6:00 a.m. to 10:30 p.m. on weekdays and from 7:00 a.m. to 6:00 p.m. on Saturdays and state and federal holidays. (2) Jackhammers may be operated on the northerly one-half of the bridge from 6:00 a.m. to 10:30 p.m. on t weekdays and from 8:00 a.m. to 6:00 p.m. on Saturdays and state and federal holidays. (3) Jackhammers may be operated on the southerly one-half of the bridge only ,as prescribed in subdivi- sion (a) of this section. (4) Pile drivers, if used, may be operated only as prescribed in subdivision (a) of this section. (g) In the reconstruction of the Hennepin Avenue Bridge over the Milwaukee Road railroad tracks near West Twenty-ninth Street, -;constr_ucti.on .-.equipment, including internal-combustion engines, other power units, jackham- mers and pile drivers, may, subject to the other provisions Supp. No. 3, 12-79 2880 g :389.90 t` OFFENSESMISCELLANEOUS of this section, be operated from 6:00 a.m. to 10:30 p.m. on weekdays and from 8:00 a.m. to 6:00 p.m. on Saturdays and 7 state and federal holidays. (Code 1960, As Amend., § 948.040; 79 -Or -036, § 2, 2-23-79; 79 -Or -112, § 1, 5-25-79; 79 -Or -210, § 1, 10-26-79) 389.80. Outdoor implements. Except as hereinafter provided, any power lawn mower, snow blower, power hedge clipper, power saw or such other implement, designed primarily for outdoor use, shall be operated within the city only between the hours of 7:30 a.m. and 9:00 p.m, on weekdays or between the hours of 9:00 a.m. and 9:30 p.m. on Saturdays, Sundays and state and federal holidays; provided, however, that such equipment, the operation of _ which conforms to the maximum allowable sound levels as prescribed in section 389.60 may be operated during the above -prohibited hours. (Code 1960, As Amend., § 948.050) 389.90. Radios, tape players, etc., in vehicles. (a) No person, while in a vehicle which is parked or on a bicycle or tri -wheeler, shall play, use or operate any radio receiving set, tape player, musical instrument, phonograph or other machine or device from which sound may emanate in such manner as to disturb the peace, quiet and comfort of another person. (b) It shall be unlawful for the owner of any private vehicle, or if the owner is not then present, the person in charge of the vehicle, to permit the playing, using or operating of any radio receiving set, tape player, musical instrument, phonograph or other machine or device for the producing or reproducing of sound, or from which sound may emanate, in such a manner as to disturb the peace, quiet and comfort of another person. (c) The operation of any set, player, instrument, phono- graph, machine or device, as provided in subsections (a) and (b), between the hours of 10:00 p.m. and 7:00 a.m. in such a manner as to be plainly audible at a distance of fifty (50) Supp. No. 3,12-79 04,881 DRAFT AGREEMENT CONCERNING NOISE GENERATED FROM THE I-494 ROADWAY CONSTRUCTION IN MENDOTA HEIGHTS, MINNESOTA THIS AGREEMENT, made and entered into this day of , 1984, by and between the City of Mendota Heights, Dakota County,. Minnesota, a municipal corporation (hereinafter referred to as "City) and Johnson Brothers Corporation, a corporation under the laws of the State of Minnesota with an address at 1500 South Lilac Drive, Minneapolis, Minnesota 55416 (hereinafter referred to as "Contractor"); W I T N E S S E T H: WHEREAS, Contractor is the State of Minnesota, Department of Transporta- tion's contractor for constructing a portion of I-494 in Mendota Heights adjacent to a residential district; and WHEREAS, City residents have voiced complaints to the City Council con- cerning existing and future noise generated by such construction; and WHEREAS, City residents have also voiced concern that the subject construc- tion be completed on time; and WHEREAS, City has an interest in causing this project to be completed on time with as little damage to adjoining residents as possible; and WHEREAS, Contractor agreed at the June 5, 1984, City Council meeting to enter into an agreement limiting noise generation from this project. NOW THEREFORE, it is hereby agreed by and between the two parties as fol- lows: 1. Contractor agrees to operate within the guidelines of the Minneapolis Noise Ordinance, Section 389.70, Construction:Equipment, a copy at- tached hereto (Exhibit "A"). 2. Contractor agrees to operate within the PCA guidelines for noise li- mits. 3. Contractor agrees to limit pile driving, jack hammering, pavement breaking and chain sawing to between the hours of 7:00 o'clock A.M. to 6:00 o'clock P.M. 4. Contractor's overtime work will be loading and hauling of fill. The work will be accomplished by use of scrapers. The hours of operation will be limited to 6:00 o'clock A.M. through 11:30 o'clock P.M. -There are 1.5 million cubic yards of fill to be removed and the work is scheduled to be accomplished during the months of July, August and September, 1984. Primary disposal sites are located in Eagan: 1) Southwest quadrant of I-494 and Dodd Road, 2) R.E.S./Lauka Beck pro- perty in Eagan, 3) Visitation south of Mendota Heights Road (pending permit approval). 5. Contractor is willing to pursue the design and construction of a noise mound on School District 197 property. This mound, if approved, could 1 % be constructed immediately to help screen Friendly Hills residents from remaining construction noise. 6. Contractor is willing to review evening operation equipment and limit the operation of any specific piece of particularly offensive or noisy piece of equipment. 7. The terms of this agreement will not alter the Contractor's completion schedule on this project: Scheduled Dates: 1. Open Dodd Road - November 9, 1984. 2. I-494 through loop and ramp - September 1, 1985. JOHNSON BROTHERS CORPORATION By Its CITY OF MENDOTA HEIGHTS Robert G. Lockwood Mayor Kevin D. Frazell City Administrator CITY OF MENDOTA HEIGHTS MEMO June 14, 1984 TO: Mayor, City Council and City Administrator FROM: James E. Danielson Public Works Director SUBJECT: Bituminous Street Maintenance Project Mini -Feasibility Job No. 7843 Improvement No. 79, Project No. 3 nTRr1TRRTnm - In early 1978, the City was contacted by property owners regarding surface water problems along Hiawatha Avenue and vicinity. During the course of the next year Council discussed the matter, ordered and received a feasibility report which included a storm sewer study that also involved street reconstruction on Fremont, Hiawatha and Garden Lane. The August 24, 1979 feasibility report estimated that the proposed storm sewers for the area would cost some $67,400 while street reconstruction was estimated to cost $117,240. The Council, at the April 15, 1980 meeting, discussed the subject with a few Hiawatha Avenue neighbors who expressed little interest in a large project and the project was dropped. With a 4 or 5 year lapse, we can expect a 25% to 30% increase in the 1979 estimated costs. This means that storm sewers could cost $87,620 and streets could cost $152,412. On an assessment basis, this could mean an assessment of $0.19 per square foot for storm sewer and $42.00 to $43.00 per assessable foot for street construction. A representative lot in the area would be 80 feet by 120 feet or 9,600 square feet = $1,824 for storm sewer and 80 feet of frontage = $3,440 for street construction. The total assessment would be $5,264. Since these costs seem prohibitive we have studied doing another maintenance project similar to Ivy Falls. We feel a feasible alternative would be a 2" - 2 1/2" overlay with some limited base reconstruction. If this type of project were completed for Chippewa Avenue, Ellen Street, Garden Lane, Hiawatha Street and Fremont Street, the total estimated cost would be $130,000. Estimating the total frontage, the approximate assessment would be $15.50 per assessable foot. (80' lot X $15.50 = $1240.00) We need to qualify this alternative by saying that with this type of pro- ject, present drainage problems would remain and the life of the overlaid streets would be less than the life of newly reconstructed streets. 1 RECOMMENDATION: While the Ivy Falls overlay project is not very "old" yet, and no long term conclusion can be made, staff still feels the project was successful and would recommend doing a similar project in this area. This project is totally without resident's request or input and staff recom- mends an informational meeting with the affected residents be held before a formal feasibility report is ordered. ACTION REQUIRED: If Council wishes to implement the staff recommendation a date should be set and staff directed to send notices to affected residents. 2 CITY OF MENDOTA HEIGHTS MEMO June 11, 1984 TO: Mayor, City Council and City 3dfninistrator FROM: Edward F. Kishel City Engineer SUBJECT: 1984 Seal Coating Job No. 8413 INTRODUCTION: The 1984 budget included $50,000 for seal coating. nTCt%11 -crnni_ Staff has determined the location and need for this year's project. Plans and specifications have been prepared and are ready for Council approval. The seal coating is estimated to cost about $35,000 with the balance of funds to be used by Public Works for patching and corrective work, overhead and engineering. RECOMMENDATION: Staff requests approval of the plans and specifications. ACTION REQUIRED: If Council concurs with staff recommendation a motion should be made to approve plans and specifications and authorize staff to advertise for bids and to receive the bids on July 6, 1984 at 10:00 C.D.S.T. J - 4 CITY OF MENDOTA HEIGHTS - MEMO June 13, 1984 TO: Mayor, City Council, an City Administrat FROM: Edward F. Kishel City Engineer SUBJECT: Evergreen Knoll Sewers, Water, Streets Job No. 8313 Improvement No. 83, Project No. 4 INTRODUCTION: After a period of preliminary planning, in early 1983 Jim Gryc formally commenced the platting of Evergreen Knoll Addition located immediately North of the Par 3 Golf Course at Dodd Road and Bachelor Avenue. BACKGROUND• The plat was submitted to the Planning Commission and the usual review meetings and hearings were held. Larry Shaughnessy. and LeRoy Hanson requested that properties they own west of the Gryc property be included in the development of utilities to serve the proposed plat. Public hearings revealed that there was opposition to the construction of Wachtler Avenue from Wentworth Avenue to Bachelor Avenue (the termination of Trail Road). The plat was finally approved and the developer agreed to stage construction by first developing the westerly one half of the plat and constructing approxi- mately the north one half of Wachtler Avenue with a connection at Wentworth Avenue. DISCUSSION• Staff has been working on plans and specifications since Council ordered their preparation on April 17, 1984. Much emphasis has been placed on obtaining easements as well as the design of the intersection of Wachtler and Wentworth Avenues. Staff is now completing the plans and specifications. They will be available for the June 19th meeting. RECOMMENDATION• Staff recommends the approval of plans and specifications and requests authorization to advertise for bids on July 17, 1984, 10:00 A.M., C.D.S.T. 1 ACTION REQUIRED: - ti If Council wishes to implement the staff recommendation a motion should be made to adopt Resolution No. 84- , Resolution Approving Final Plans and Speci- fications and Authorizing Advertisement For Bids for Improvements To Serve Evergreen Knoll and Adjacent Areas (Improvement No. 83, Project No. 4). 2 s City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 84 - RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR IMPROVEMENTS TO SERVE EVERGREEN KNOLL AND ADJACENT AREAS (IMPROVEMENT NO. 83, PROJECT NO. 4) WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible and desirable and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the City Council has heretofore directed that the City Engi- neer proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and has presented such plans and specifications to the City Council for approval. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved. 2. That the City Clerk with the aid and assistance of the City Engineer be and is hereby authorized and directed to advertise for bids for said improvements all in accordance with the applicable Minnesota Statutes, such bids to be received at the City Hall of the City of Mendota Heights by 10:00 o'clock A.M., C.D.S.T., July 17, 1984, at which time they will be publicly opened in the City Council Chambers of the City Hall by the City Engineer will then be tabulated, and will then be considered by the City Council at its next regular Council meeting. Adopted by the City Council of the City of Mendota Heights this 19th day of June, 1984. ATTEST: Kathleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood, Mayor CITY OF MENDOTA HEIGHTS MEMO TO: Mayor, City Council and City Administrator FROM: James E. Danielson Public Works Director SUBJECT: Sanitary Sewer Sealing - 1984 Job No. 8208A nrcrircQTOM . June 14, 1984 Back in April of this year, Staff requested and Council authorized the hiring of two contractors to seal leaks in the City's sanitary sewer system. Amount authorized = $6,200.00 Amount spent = 7,600.00 Amount over Budget = $1,400.00 The additional $1,400 was because of some serious problems encoun- tered when sealing a resident's service lead. In addition to the Contractor expenditures there has also been staff time expended: Engineering Enterprise = $5,700.00 Utility Forman = '600.00 $6,300.00 Total Amount spent to date = $13,900.00 Total Amount budgeted = 10,000.00 Although we have overspent this budgeted line item, staff feels the payback factor justifies the expense. Because the number of leaks discovered were much larger than anticipated, the time needed to seal each line increased, consequently several of the worst leaking lines were not sealed this first time. Staff feels because this work "pays back" and it will actually have paid for itself before next year's sealing, it should be completed as early as possible this year. The lines still remaining to be sealed are: North of Ridgewood Drive, Clement Avenue north of 4th Avenue, and Lake Drive west of Swan Drive. Staff estimates these lines could be completed this year for $3,300 contractor costs plus $700 of Engi- neering Enterprise inspection time. 1 RECOMMENDATION: Staff recommends the City Council authorize the Utility fund to overspend the SSES line item another $4,000 and authorize this sealing to be completed in 1984. ACTION REQUIRED: If Council wishes to implement staff's recommendation to seal these additional sanitary sewer mains in 1984 they should pass a motion authorizing the expenditure. 2 CITY OF MENDOTA HEIGHTS MEMO June 19, 1984 TO: Mayor and CityCo %%nci FROM: Kevin D. Fra 1T i y Administrator RE: Add -On Agenda for Meeting of June 19, 1984 Four additional items, 5e, 5f, 8hij, 80�, and 8m, are requested for addition to the agenda. Also, additional information is submitted for items 8b and 8e. 2. Adoption of Agenda It is recommended that Council adopt the agenda as printed, with the addition of items 5e - Acknowledge report on Firemen's Relief Assoication, 8h!� - Memo on request for waiving of the public hearing before the Planning Commission, 8k]i - Resolution of Land Condemnation, and 8m - Request of Mendota Heights Lions Club for beer license. 5e. Firemen's Relief Association Attached is a status report. 5f. Acknowledgement of letter from Attorney Dave Pearson - Regarding Brooks Lawsuit See attached letter. 8b. Appointment to Downtown Task Force See Attached. 8e. Fire Station Soils Correction Attached is the proposal change order. Council approval -is recommended. 8b]�2. Request for Public Hearing Waiver Phyllis Ettinger, of the Country Day School., will be present to discuss their plans for acquisition of a second site in the community. The proposed site is located in a B-1 district, under which private schools are a conditional use. Because of time constraints, she is asking that Council waive the public hearing requirement before the Planning Commission. 8k�. Condemnation of Land Attached is a memo from Director of Public Works, Jim Danielson, describing the need for a land condemnation, so that we can proceed with the Evergreen Knolls Project. City Attorney, Tom Hart, will have the resolution of condemnation. 8m. Request for Beer License See Attached. CITY OF MENDOTA HEIGHTS MEMO June 19, 1984 TO: Mayor and City Council FROM: Kevin D. Frazell, City Administrator RE: Firemen's Pension Issue The court hearing for a declaratory judgement on the proposed firemen's pension plan was before Judge Maxwell of the Ramsey County District Court last Friday, June 15th. Our Attorney, Dave Pearson, reports that the Judge ruled that the matter was inappropriately before the court, and that the City should first exhaust its administrative remedies. Accordingly, Jim Delameter, Dave Pearson, and I will be meeting with Commerce Commissioner Mike Hatch and a representative of the Attorney General's Office on Thursday, to seek to resolve any concerns and obtain a favorable ruling from the Commissioner. Assuming that can be done expeditiously, we will then be prepared to implement the annuity plan. SHERMAN WINTHROP ROBERT R. WEINSTINE THOMAS J. SEXTON RICHARD A. HOEL ROGER D. GORDON STEVEN C. TOUREK HART KULLER DAVID P. PEARSON THOMAS M HART S DARRON C. KNUTSON DOUGLAS B. ALTMAN WENDY WILLSON LEGGE MARK J. BRIOL GIRARD P MILLER MICHELE D. VAILLANCOURT MARY M COLLINS JON J. HOGANSON PEGGY A. NELSON JAY R. NAFTZGER SCOTT J. DONGOSKE WINTHROP, WEINSTINE & SEXTON ATTORNEYS AND COUNSELLORS AT LAW 1800 CONWED TOWER IN . aJ v 444 CEDAR STREET I SAINT PAUL, MINNESOTA 55101 June 12, 1984 Mr. Kevin Frazell City Administrator City of Mendota Heights 750 South Plaza Drive Mendota Heights, Minnesota 55120 Re: Harry Brooks, et al. v City of Mendota Heights, et al. Dear Mr. Frazell: I am writing to report to you concerning the status of the above -captioned action. (612) 292-8110 On Thursday, June 7, 1984, I attended a pre-trial conference in this lawsuit. The purpose of the conference was to ascertain the status of the case and to establish a schedule for completion of discovery in trial. This is not a particularly complicated case, and it will not be a lengthy or expensive process to conduct and complete discovery to prepare the case for trial. The court has set a.trial date for October 9, 1984. We have until September 1, 1984 to file a motion to dismiss this lawsuit based on the failure of the complaint to state a cause of action against the City of Mendota Heights. In the course of discussing this suit with the judge, counsel for the plaintiffs made it clear his clients' major concern was that the State of Minnesota was not proceeding rapidly enough to purchase the Brooks' property by way of condemnation. The assistant attorney general, representing the State of Minnesota, assured all of us, including the judge, that the State was expediting its condemnation process, and hoped to complete purchase of the property in the relatively near future. Further discussion seemed to establish -that if the State proceeds to condemn the property, then plaintiffs will dismiss their lawsuit. I am hopeful that the State of Minnesota will proceed quickly and that this entire lawsuit will be resolved. Mr. Kevin Frazell June 12, 1984 Page 2 If the State does not act to condemn this property, then I believe the City should bring on a motion to dismiss the lawsuit. It seems clear that the plaintiffs' complaints are focused upon the State of Minnesota, and not upon the City of Mendota Heights. Even if the City is not able to have the lawsuit against it dismissed, I do not believe that the lawsuit has any significant liability exposure for the City. At present, we will not commence discovery activities in anticipation of swift action by the State of Minnesota to purchase the Brooks' property. If it appears that the State is not proceeding as desired, then we will be forced to conduct a minimal amount of discovery. This will probably include the deposition of Mr. Brooks. As indicated previously, we will then file a motion to have the lawsuit against the City of Mendota Heights dismissed. We will keep you advised of developments.' Please contact me if you wish to discuss this matter further. Very truly yours, WINTHROP TINE & SEXTON i By - David P. Pearson DPP:bmw CC: Sherman Winthrop, Esq. Thomas M. Hart, Esq. • CITY OF MENDOTA HEIGHTS MEMO June 19, 1984 TO: Mayor and City Council FROM: Kevin D. Frazell, i y Administrator RE: Appointment to Downtown Task Force Attached is a memo from Kathy reporting on the results of her efforts to contact the Council Candidates for service on the task force. To summarize, the "nominees" received to date .are: City Council - Jan Blesener Planning Commission - to be determined on June 26th Friendly Hills - Fred Lambrecht Mendota Plaza Merchants - Sam Shephard, Minnesota Federal Phyllis Lange, Country Club Mendakota - Lou Brenner "At -Large" residents - John Roszak Dorothy McMonigal Richard Spicer Robert Leffert ` Kevin Howe The concept, as originally adopted was for two at -large representatives Action Required: To make appropriate appointments, Council may also wish to designate a chairperson. CITY OF MENDOTA HEIGHTS MEMO June 19, 1984 TO: Mayor, City Council and City Administrator FROM: Kathleen M. Swanson, City Clerk SUBJECT: "Downtown" Task Force In response to Council direction, I have attempted to call those residents who were Council candidates to inform them of the task force "at -large" appointment potential. My attempt at reaching four of those candidates were unsuccessful. Three of the candidates, Dorothy McMonigal, Richard Spicer and Robert Leffert, have all indicated that they would be interested in serving on the committee. In addition to responses from the unsuccessful Council candidates, Kevin Howe called to indicate his desire to serve on the committee and Sam Shepard, from Minnesota Federal, stopped in at City. Hall to state that he would be extremely interested in appointment. Not valid until signed by both Ihc 0mic'r and Archily t Signalme of Ihv (•nnlra(Inr 1)k .1grvcvnc•nl herewith, inc Iucfing any adtu'�Inuml in IllV (crnlrac I Sum or ( ciliac t him. The original (Contrail Sum) (XtXXiX(XXbtflX91KXXXX was ............................ $ 435, 600.00 Net change by previou',ly authorized Change Orders ...................... ............ $ 0.00 The (Contract SUM) prior to [his Change Order was ....... .. $ 435, 600.00 The (Contract Sum) KAXXA Cr�2d)SA<eiCi?t%MXXP4) will be (increased) (2i(2�( ca4 2��((�f► Ka'€r �'cPF by this Change Order ................................................. ....... $ 10, 988.00 The new (Contract SLIM) including this Change Order will be ... $ 446, 588.00 The Contract Time will be (>nrtoeaFsdcoxcsstdd (unchanged) by ( 0 ) Days. The Dale of Substantial Completion as of the date of this Change Order therefore is unchanged. Trossen/Wright and James Steele AulhorizCd: Associate Architects Construction Company City of Mendota Heights �K6( T:a'st Marie Avenue (1( TVI y' ?�kan Street j��N outh Plaza Drive Addres,� Addm%% Addrv,% Saint Paul, Minnesota 55118 Saint Paul, Minnesota 55117 Mendota Heights, MN 55120 ifRY __ 13Y I)AIE%., Aav-1- ��1. �� DA 11, DAIF AIA DOCUMENT 6701 ( IIAN'(d ORDIK APRII 1978 11)IIIUN AIA"' o '1978 HIt' AMFRICAN IN%IIItI11: 01 ARCI1111( Iti, 17 SS NI \V )'ORk •\\'I N.\\'. \'1'A%IIIN(,ION 1) ( 200nr. G701 —1978 ,CHANGE I)i,,I►)burc,n 1() ORDER OWNER AI:c: ` :'I F1CON AIA UO(•UM1 N7� (;7O1 I RAOAC RAO ❑ FIELD ❑ OIIII.R ❑ PROJECT: Mendota Heights Fire Station CHANGE ORDER NUMBER: G-1 (name, address) Mendota Heights, Minnesota INITIATION DATE: June 19, 1984 TO (Contractor): ARCHITECT'S PROJECT NO, James Steele Construction Company) 1410 Sylvan Street CONTRACT FOR: General Construction Saint Paul, Minnesota 55117 L I CONTRACT DATE- April 4, 1984 You are directed to make the following changes in [his Contract. 1. Soil correction work recommended by Braun Engineering and Testing Report dated May 15, 1984; per James Steel Construction Comp- any Proposal dated June 14, 1984 Add: $9,455.00 2. Furnishing and installing additional angle for deck bearing; per James Steele Construction Company proposal dated June 14, 1984 Add: 465.00 3. Furnishing and installing steel joist anchorage as shown Mohagen Engineering Inc. drawing dated June 5, 1984; per James Steel Construc- tion Company proposal dated June 14, 1984 Add: 1,068.00 Total Add: $10,988.00 Not valid until signed by both Ihc 0mic'r and Archily t Signalme of Ihv (•nnlra(Inr 1)k .1grvcvnc•nl herewith, inc Iucfing any adtu'�Inuml in IllV (crnlrac I Sum or ( ciliac t him. The original (Contrail Sum) (XtXXiX(XXbtflX91KXXXX was ............................ $ 435, 600.00 Net change by previou',ly authorized Change Orders ...................... ............ $ 0.00 The (Contract SUM) prior to [his Change Order was ....... .. $ 435, 600.00 The (Contract Sum) KAXXA Cr�2d)SA<eiCi?t%MXXP4) will be (increased) (2i(2�( ca4 2��((�f► Ka'€r �'cPF by this Change Order ................................................. ....... $ 10, 988.00 The new (Contract SLIM) including this Change Order will be ... $ 446, 588.00 The Contract Time will be (>nrtoeaFsdcoxcsstdd (unchanged) by ( 0 ) Days. The Dale of Substantial Completion as of the date of this Change Order therefore is unchanged. Trossen/Wright and James Steele AulhorizCd: Associate Architects Construction Company City of Mendota Heights �K6( T:a'st Marie Avenue (1( TVI y' ?�kan Street j��N outh Plaza Drive Addres,� Addm%% Addrv,% Saint Paul, Minnesota 55118 Saint Paul, Minnesota 55117 Mendota Heights, MN 55120 ifRY __ 13Y I)AIE%., Aav-1- ��1. �� DA 11, DAIF AIA DOCUMENT 6701 ( IIAN'(d ORDIK APRII 1978 11)IIIUN AIA"' o '1978 HIt' AMFRICAN IN%IIItI11: 01 ARCI1111( Iti, 17 SS NI \V )'ORk •\\'I N.\\'. \'1'A%IIIN(,ION 1) ( 200nr. G701 —1978 '( anzEI 60nItTUCROtZ COM1.any 1410 Sylvan Street • St. Paul, Minnesota 55117 • 488-6755 • " "` ' June 14, 1984 Trossen/Wright 161 E maria St. Paul, MN 55118 Attn: Bruce Caulfield Fire Station Mendota Heights, Minnesota Gentlemen: Below please find an itemized cost breakdown for soil correction work on the above project: Steininger Construction (attached) 38,836.00 contractor's mark—up, 7% 619.00 total $9,455.00 Please notify us as soon as possible if you would like us to proceed with the correction work. Sincerely, James Steele Construction Company Daniel McKey t 1✓ Nj steininger CONSTRUCTION COMPANY 3070 South Lexington Avenue St. Poul, (Eogan) Mi. -to 55121 454.1980 James Steele ,Construction Co 1410 Sylvan Street St. Paul, Minnesota 553.17 May 30, 1984 .JUN x.1999. JAMES STEELE CONSTRUCTION CC Attention: Dan McKay. Mendota Heights Fire Station Soils Correction. According to our calculations there is 1,309 cubic yards of extra clay to subcut, and 1,309 cubic yards of compaction fill to haul in. This is all in the east part of the site. The calculation is based on a recommendation.by Braun Engineering and Testing, that there be granular material to three feet, below fi-ish grade. This would be 2z feet below pavi-g sub -grade. The calculations are as follows: 54 x 60= 3,240 Square feet 80 x 20= 1,600 Wit 30 x 60- 1,800 It" 140 x 30- 4,200 It 50 x-65= 3,300 " 14,140 Square feet times 2!u feet = 1,309" cubic yards. The cost for removing the clay is $3.00 per cubic yard, or $3,927.00, for the 1,309 yards. The cost to haul in granular fill is $3.75 per cubic yard, or $4,909.00, for the 1,309 yards. The total soil correction cost is $8,836.00. Sincerely, martin Steininger gamzl eS f 60n:ibtuctlon Coml-ang �N 1410 Sylvan Street • St. Paul, klinnesota 55117 • 488-6755 m�'•"••"`�' June 14, 1984 Trossen/Wright 161 E Marie Ave St. Paul, MN 55118 Attn: Bruce Caulfield Fire Station Mendota Heights, Minnesota Gentlem6n: Below please find an itemized cost breakdown for furnishing and installing additional 2x2x3/16" angle for deck bearing on the above project: American Structural Metals (attached) $204.00 labor to install 1151f of angle 200.00 01.00 contractor's markup, 15% 61.00 total If you have any questions please feel free to call. Sincerely, James Steele Construction Company Daniel McKay / r STRUCTURAL METALS, Inc. May 24, 1984 I ..E'.I Li 1'-1; MAY 25 1111M JAMES STEELE CONSTRU�T!Rp C( 15152 Freeland Avenue North • Hugo, Minnesota 55038 • Telephone 42V'4 James Steele Construction Co. 1410 Sylvan Street St. Paul, Minnesota 55117 Re: Fire Station Mendota Heights, MN. Attn: Dan McKay Gentlemen: To furnish the 2 X 2 X 3/16 Angle for Deck Support, which was added on the Approval Drawings, we will require an extra to our contract in the amount of $204.00, tax included, delivered to the job. The only section that was cut on the Engineer's Drawings was S3/7, on the High Roof at the Overhead Doors which we detailed. No angle is shown on the Architect's Drawings. We. will hold this item for fabrication until we hear from you. Sincerely yours, American Structural Metals, Inc. k C--�—;11David J. Mangladorf Estimator DJM:gl Ltc 7 JUN 1 5 1984 4�qanm-:i --SF-fZ Loni'luction om#any 1410 Sylvan Street 6 St. 1'aul,NfinnesotaS5117 * 488-6755 June 14, 1984 Trossen/Wright 161 E Marie Ave St. Paul, MN 55118 Attn: Bruce Caulfield Fire Station Mendota Heights, Minnesota Gentlemen: Below please find an itemized cost breakdown for furnishing and installing steel joist anchorage on the above project: American Structural Metals (attached) 38 weld plates per attached detail approximately 2001f of 2x2x5/1611 angle per attached detail $629.00 labor to install above -materia -1-300-00 929.00 contractor's markup, 15% 139-00 $1, .00 If you have any questions please feel free to call. Sincerely, James Steele Construction Company Daniel McKay q ' AMERICAn STRUCTURAL. METALS, Inc. June 12, 1984 11vvjj�i `+� ,1UN x.319$9 JAN::.._ z3'1cELE CONSTRUCTION CO 15152 Freeland Avenue North • Hugo, Minnesota 55038 • Telephone 429-4338 James Steele Construction Co. 1.410 SylVan Street Saint Paul, Minnesota 55117 Re: Fire Station Mendota Heights, Mn. Attn: Daniel McKay Gentlemen: In response to your Transmittal dated.June 7th and received here June 11th, regarding joist anchors, we wish to advise that we will require an extra to our contract in the amount of $629.00 because this material was not shown or called for on the original plans. Please advise if we should proceed with this extra. Sincerely yours, American Structural Metals, Inc. Fred Riermann President FRs gl o o U; Mohagen Engineering InC.,Ltd. Suite 100-2499 Rice St..Saint Paul, MN. 55113 612/484-0726 H & VH SERIES OPEN WEB STEEL JOISTS UVL_ I ru (USE ONLY AT COLUMN LINES) W EXPANSION BOLTS BY OTHERS TYPE BAC WELD HORIZONTAL BRIDGINGBRIDGING WELD 7 TYPE BAF PLATE WITH IMBEDDED ANCHORS (NOT BY VULCnAFT) I" WILD ANCHORAGE TO MASONRY MASONRY JOIST ANCHORS (Alternate Types) L k1 /X CEO 4N C= S ".0 4 BRIDGING ANCHORS (b) HORIZONTAL BRIDGING • The Occupational Safety and Health Administration Stand- lural steel members, a bar joist shall be fiejd.bolled at ards (OSHA). Paragraph 1910.12 refers to Paragraph columns to provide lateral stability during construction." 1518.751 of "Construction Standards" which states: "In steel framing, where bar joists are utilized, and col- r t CITY OF MENDOTA HEIGHTS MEMO June 19, 1984 T0: Mayor, City Council and City Ad i �t�toi5�rr FROM: James E. Danielson, Public Works Director SUBJECT: Gryc Project Albert Hanson Easement Improvement No. 83, Project No. 4 Discussion: Staff has been hegotiating with Albert Hanson for purchase of some additional Right -of -Way to extend'Wachtler Avenue South to serve the Gryc Project . Staff has been unable to come to a mutally acceptable price for this land. Recommendation: Council needs to take the action necessary to proceed with condemnation immediately so that the City may acquire his property for this year's con- struction season. Action Required: If Council desires to implement Staff's recommendation they need to pass a motion adopting Resolution 84- "Directing the Acquisition by Condemnation of Certain Utility, Street and Temporary Construction Easements." RESOLUTION NO. A RESOLUTION DIRECTING THE ACQUISITION BY CONDEMNATION I OF CERTAIN UTILITY, STREET, AND TEMPORARY CONSTRUCTION EASEMENTS IN THE CITY OF MENDOTA HEIGHTS, DAKOTA COUNTY, MINNESOTA WHEREAS, the City Council of the City of Mendota Heights is the official governing body of the City of Mendota Heights; and WHEREAS, on motion of Councilmember seconded by Councilmember resolution was adopted by the affirmative vote of members of the Council: , the following WHEREAS, the City of Mendota Heights, County of Dakota, State of Minnesota, has the right to exercise the procedure of eminent domain in order to acquire property needed for public use or purpose pursuant the Minnesota Constitution and the Laws of the State of Minnesota and acted thereunder; and WHEREAS, the City Council of the City of Mendota Heights finds that it is necessary as well as desirable to acquire the followingdescribed easements for the stated public purposes: A permanent easement for street, utility, sanitary sewer, storm sewer and water main purposes over and across that part of: Section 23, Township 28, Range 23, part of government Lot 8 commencing 12 rods North of the Southwest corner of the Northwest quarter of Section 24, Town- ship 28, Range 23, West'330 Feet thence South 12 rods thence East to the Old Military Reservation Line thence Northeast on said line to East line Of Section 23, thence North to the point of beginning, legally described as follows: That part of government Lot 8 Line North of the Old Military Reservation Line and East of the line ending at the Old Military Reservation Line and being 30 Feet West of the Southerly extension of Wachtler Avenue (County Road 8) described as fol- lows: Commencing 180.74 Feet North of the Southwest corner of the Northwest Quarter (NWa) of Section 24, Town- ship 28 North, Range 23 West, to the point of beginn- ing; thence Southerly on a tangential curve concaved to the West having a radius of 716.20 Feet, a central angle of 110 44' 49.3" and an arc length of 146.84 Feet; thence Southerly on a tangential curve concaved to the East having a radius of 716.20 Feet, a central angle of 111 44' 49.3" and an arc length of 146.84 Feet. A temporary easement for construction purposes over and across that part of: Section 23, Township 28, Range 23, part of government Lot 8 commencing 12 rods North of the Southwest corner of the Northwest quarter of Section 24, Town- ship 28, Range 23, West 330 Feet thence South 12 rods, thence East to the Old Military Reservation Line, thence Northeast on said line to East line of Section 23, thence North to the point of beginning. legally described as follows: That part of government Lot 8 Line North of the Old Military Reservation Line and East of the line ending at the Old Military Reservation Line and being 70 Feet West of the Southerly extension of Wachtler Avenue (County Road 8) described as follows: Commencing 180.74 Feet North of the Southwest corner of the Northwest Quarter (NW4) of Section 24, Town- ship 28 North, Range 23 West, to the point of beginn- ing; thence Southerly on a tangential curve concaved to the West having a radius of 716.20 Feet, a central angle of 110 44' 49.3" and an arc length of 146.84 Feet; thence Southerly on a tangential curve concaved to the East having a radius of 716.20 Feet, a central angle of 111 44' 49.3" and an arc length of 146.84 Feet. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF MENDOTA HEIGHTS IN REGULAR MEETING ASSEMBLED that those easements described above be acquired for the stated - 2 - 46 public purposes through exercies of the city of Mendota Heights' powers of eminent domain. Passed and adopted this day of Attest: City Clerk Mayor - 3 - I CITY OF MENDOTA HEIGHTS MEMO June 19, 1984 TO: Mayor, City Council and City;�eistrator FROM: Kathleen M. Swanson, City Clerk SUBJECT: Lions Club Beer License For the past several years, the Council has received and approved a request from the Mendota Heights Lions Club for issuance of a one day 3.2 on -sale beer license. We have today received a similar request from the Lions, asking that a one -day license be issued for the club's annual Turkey BBQ to be held on July 28th. Recommendation/Action Required: Staff recommends that Council approve the request and waive the fee, as A been done in all past Lions Club license approvals. If Council concurs, it should pass a motion to authorize the issuance of a one -day on -sale 3.2 malt beverage license to the Mendota Heights Lions Club for July 28th, in conjunction with the annual Turkey Barbeque, along with waiver of the license fee. • 11� Mendota Heights Lions Club June 14, 1984 City Council City of Mendota Heights 750 South Plaza Drive Mendota Heights,, Minnesota Gentlemen: The Mendota Heights Lions are having their annual Turkey Barbecue on Saturday. July 28, 1984. We would like a license to serve beer that day from noon to 7 P.m. Please forward the license to the following address: Raymond J. Sonnek,, President Mendota Heights Lions Club 2391 Pagel Road Ylendota, Heights, Minnesota 55120 Thank you for your consideration. Sine r 'Thomas E. Klecatsky, Chairman Barbecue Committee Mendota Heights Lions Club