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1984-04-031. 2. 3. 4. 5. CITY OF MENDOTA HEIGHTS Dakota County, Minnesota AGENDA April 3, 1984 7:30 P.M. Call to Order. -- Roll Call. —W 04 Adoption of Agenda. - 6CL Presentation of Plaque of Appreciation to former Councilman James P. Losleben. Approval of Minutes, March 19, 1984. — a- 6. Consent Calendar — 0 a. Acknowledgement of Code Enforcement monthly report for March. b. Acknowledgement of minutes of March 13th Park and Recreation Commission meeting. c. Acknowledgement of letter from Mn/DOT on status of Mendota Interchange Project. d. Acknowledgement of memo on Mendakota sound wall at I -35E. a, 9 e. Acknowledgement of Engineering Status Report for March. f. Acknowledgement of the minutes of the March 21, 1984 NDC -4 meeting. g. Approval of the List of Claims. h. Approval of the list of Contractor Licenses. i. Approval of the issuance of C,'garn ette License to George's Golf Range. J • Fitt S fQ �i d h k. End of Consent Calendar 7. Public Comments 8. Public Hearings a. Feasibility Hearing on proposed improvements to serve Evergreen Knolls Addition nd,adjacen areas. (Engineering Report attached.)•7:45 P.M. 9. Unfinished and New usiness a. Presentation by State Representative Art Seaberg. — b. Appointment of applic nt to„vacant Council pos'tion. ( ee attached let ers of application. WA&enda April 3, 1984 c. Memo on Riverwood Place final plat. (See attached proposed Resolution.) d. Memo and plans and specifications for Willow Sp ings creek el on. (See attached proposed resolution.) e. Memo al lat f r Le in on Heights Apartments. f. Memo on reconsiderationof date forjoint meeting with Park and Recreation Commission. — 6'�y�,.� � /0 ?.polo. .41. g. Memo on Joint Purchase Agreement with the City of Saint Paul. h. Memo on Tandem Trailer. — C; 2!/ i. Memo on Summer Help.— j. elp.—j. Memo OQ public address system quotations. 10. Council Comments and Requ sts. 11. Adjourn to Closed Session. (See attached memo on request for closed meeting to discuss Public Works Labor Negotiations.) k �-,� i - W", CITY OF MENDOTA HEIGHTS MEMO April 3, 1984 TO: Mayor and City Council FROM: Kevin D. Frazell ��. City Administra r SUBJECT: April 3 Add -On Agenda Submitted below are two additional items of information for the Con- sent Calendar, additional information for Council consideration in con- nection with Items 9b and 9e, and the requested addition of legal item to the closed session. 3. Adoption of Agenda It is recommended that Council adopt the agenda as printed, with the addition of Item 6j - Acknowledgement of information regarding fire station construction, Item 6k - Acknowledgement of letter from Dakota County Chamber of Commerce regarding Mendota Heights Day, and add to Item 11 - Report from City Attorney regarding Krajniak court proceedings. 6j. Update on Fire Station construction A target date of Tuesday, April 10th, has been set for closing on both the Warnke and Perkegwin properties. The three sucessful bidders (General, Electrical, and Mechanical) have extended their bids to April 15th, without additional charge. 6k. Dakota County Chamber of Commerce Mendota Heights Day Attached for Council review is a letter from Chamber Director Bill Escher regarding Mendota Heights "State of the City" Luncheon Meeting at Mendakota on April 26. Please let me know if any of you will attend and/or speak. 9b. Appointment of Councilmember By statute, the appointment of a replacement Councilmember is by resolution. Attached is such a resolution, as prepared by City Clerk, Kathy Swanson. After selecting an appointee, Council should move the re- solution. 9e. Final plat for Lexington Heights apartments Attached is a memo from Robert Sandeen, Dakota County Highway Engineer, indicating that the County would be satisfied with a 50 foot right-of-way for the Lexington Heights plat. 11. Adjournment to Closed Session Report from City Attorney on Krajniak easement The Krajniak casehas been scheduled for a trial date of April 22. City Attorney, Tom Hart would like to briefly discuss the case with Council and seek further direction. As with labor negotiations, pending litigation can be discussed in closed session. As we are already convening a closed session to discuss the 1984 public Works contract, I would suggest the addition of the Krajniak matter to that agenda. If Council concurs, it should pass a motion to adjourn the regular meeting, and indicate that a closed session will be held immediately ately in the Engineering Conference Room to discuss pending litigation on the Krajniak easement case and status of 1984 labor contract negotiation with the public works bargaining unit. CIC dakota county chamber of commerce March 30, 1984 Mr. Kevin Frazell City Administrator City of Mendota Heights 750 Plaza Drive Mendota Heights, Minnesota 55120 Dear Kevin: Enclosed is a copy of the Press Release that has been sent to the Sun Newspapers, St. Paul Dispatch - Pioneer Press, Southwest Review, and the Minneapolis Tribune. Please note that we have said that you and the mayor and other city officials will be in attendance. Do you want us to invite the other city officials, or will you handle it? Yours very truly, DAKOTA COUNTY CHAMBER OF COMMERCE C. W. Escher Acting Executive Director CWE/mp Enc. 33 E. Wentworth 0 Suite 101 • West St. Paul, Minnesota 55118 457-4921 E*AGAN a IJI.N'DAI.I: * MENDOTA * MENDOTAIIIAC.11TS * wi�"s-rST. PAUL a C)c dakota county PRESS RELEASE chamber of commerce The Dakota County Chamber of Commerce is sponsoring a Mendota Heights "STATE OF THE CITY" Luncheon Meeting at the Mendakota Country Club (2975 Dodd Road, Mendota Iieights) on Thursday, April 20, 1984, starting at 11:45 a.m. until 1:30 p.m. Mayor Robert Lockwood and City Administrator Kevin Frazel.l as well as other city officials will be at this meeting. All Chamber members and Mendota Hei.ghts residents are welcome to attend this meeting and have the opportunity to ask questions concerning. the City of Mendota Heights. Call the Chamber Office at 457-4921 to make your reservation. Respectfully submitted, C. W. Escher, Acting Executive Director 3/30/84 33 E. Wentworth Suite 101 West St. Paul, Minnesota 55118 457-4921 EAGAN • I.11NDAII: • MENDO'I'A • MENDO'I'A III-:ICII'1•S 0 NNINI' Sl'. 1'A111. r t Respectfully submitted, C. W. Escher, Acting Executive Director 3/30/84 33 E. Wentworth Suite 101 West St. Paul, Minnesota 55118 457-4921 EAGAN • I.11NDAII: • MENDO'I'A • MENDO'I'A III-:ICII'1•S 0 NNINI' Sl'. 1'A111. CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 84 - RESOLUTION OF APPOINTMENT TO CITY COUNCIL POSITION WHEREAS, the retirement of James P. Losleben from the City Council created a Council vacancy which became effective on April 1, 1984; and WHEREAS, the Council has received and reviewed letters of application for appointment to the vacant Council seat from ten eligible residents of the City; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Mendota Heights that be appointed to serve the balance of the unexpired Council term vacated by James P:. Losleben, commencing on April 17, 1984. Adopted by the City Council of the City of Mendota Heights this Third day of April, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS' By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk �T. PAUL NPL5. • Ti NAffINO OAIfO TA OYNTY DAKOTA COUNTY GOVERNMENT CENTER 1560 HWY. 55 -HASTINGS. MINNESOTA 55033 DAKOTA COUNTY HIGHWAY DEPARTMENT M E M O R A N D U M DATE: March 30, 1984 ROBERT P. SANDEEN, P F. COUNTY ENGINEER TELEPHONE: 612.437.0398 ,•t-.7 TO: Jim Danielson, P.E. Public Works Director, City of Mendota Heights FROM: Robert P. Sandeen, P.E. Dakota County Highway Enginee SUBJECT: Lexington Heights Apartments This memo is to confirm that we would be satisfied with a dedication of 50 feet of right-of-way on the above referenced plat, as per your phone conversation today with Ann Hopkins of my staff. Please contact us if you require any additional information. cc: Bernie Larson, Dakota County Plat Commission CITY (.117 i it ",,"r/,711 IICICI,ITS .'T. AN EQUAL OPPORTUNITY EMPLOYER CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell G/612 City Administr r March 27, 1984 SUBJECT: Presentation of Plaque to Retiring City Councilman Jim Losleben Jim has agreed to be present at the meeting of Tuesday, April 3rd, to receive the plaque which we intended to present at the March 19th meeting. Fortunately for us, the engravers made an error on the plaque, so it has been changed to reflect an appropriate date of April 3rd. I Page No. 1990 March 19, 1984 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Monday, March 19, 1984 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights was held at 7:30 o'clock P.M. in City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Hartmann, Mertensotto, and Witt. Councilman Losleben had notified the Council that he would be out of town. ADOPTION OF Mayor Lockwood moved the adoption of the amended agenda for the AGENDA meeting. Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 APPROVAL OF Mayor Lockwood moved approval of the minutes of the March 6th meeting. MINUTES Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 CONSENT Councilman Hartmann moved approval of the Consent Calendar as submitted CALENDAR and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. 1. Acknowledgement of the Treasurer's monthly report for February. 2. Acknowledgement of a memo from the City Clerk relative to the advertisement for the Council vacancy. 3. Approval of the Listof Claims dated March 19th, and totalling $706,201.06. 4. Approval of the list of contractor licenses, granting licenses to: Brandt Builders General Contractor Central Roofing Company General Contractor Hinnenkamp Masonry Masonry License J.P. Homes, Inc. General Contractor John's Construction, Inc. Masonry License Monty Girard Homes General Contractor LandTech Corporation General Contractor Dick Nelson, Inc. General Contractor Glenn Rehbein Excavating Excavating License 5. Acknowledgement of the Minutes of the NDC -4 February 29th meeting. Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 Page No. 1991 March 19, 1984 PUBLIC Mr. Gus Hipp was present, and asked Mayor Lockwood to read a letter submitted by Councilman Losleben regarding the race track issue ane the Metropolitan Significance Study proposal. Mayor Lockwood infor. Mr. Hipp that the letter had been referred to the City of Eagan for introduction into the public record at the City of Eagan and Racing Commission hearings on the proposed Eagan racetrack. CHAMBER OF Mr. Bill Escher, Acting Executive Director of the Northern Dakota COMMERCE County Chamber of Commerce, was present to request City financial participation in the cost of his attendance at an Economic Development training workshop. The Council also acknowledged a memo from City Administrator Frazell recommending that the Council support the request. Mr. Escher stated that the course, conducted by the National Develop- ment Council Training, costs $600 per person, and that the Chamber of Commerce cannot afford the total cost for the seminar. He stated that the cities of Eagan and West St. Paul had been requested to par- ticpate in the costs at the rate of $200 per community. He*requested a similar contribution from the City of Mendota Heights. Mr. Escher stated the workshop is divided into four one-week sessions, the first session to discuss Economic Development Financing, the second session Business Credit Analysis, the third session Real Estate Fin- ancing, and the fourth session on Advanced Deal Structuring. He stated that after he completes the course he will offer training sessions for each of the communities that participates in the finan- cing. He indicated that he would also like to set up an Economic Development Community in Mendota Heights. In response to a request from Councilman Mertensotto, he stated that he would distribute cop of the seminar brochures to serve as research tools if the program directors allow such distribution. After discussion, Councilman Mertensotto moved to authorize an expen- diture of up to $200 for participation and expenses for William Escher's attendance at the National Development Council Training seminar. Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 EVERGREEN The Council acknowledged and discussed a memo from Public Works Dir - KNOLLS ector Danielson relative to the proposed Evergreen Knolls Addition improvements, along with a letter from Mr. and Mrs. Virgil Christoffer- sen, 800 W. Wentworth Avenue, opposing the project. Councilman Mertensotto felt that there would be a lot of pluses to completion of the east/west road to Dodd. In response, Financial Advisor Shaughnessy stated that the developer is faced with a park contribution of $600 per lot, in addition to assessments for each of the lots as his financial responsibility until the properties are sold. He indicated that the developer feels more comfortable with the costs involved in Phase I construction at this time. He felt that the most important aspect was that the project become successful and that the road be completed to Dodd Road at some future time. Public Works Director Danielson stated that the $76,000 cost indic- ated in the report is for rough grading of the street only, and that those costs would not be a credit when the development is completed in the future at approximately $300,000 for the portion of the Phase II construction costs which would be assessed against the balance Page No. 1992 March 19, 1984 of the Gryc property. Mr. George Lowe, owner of a portion of the property included in the development, expressed his support for the proposed construction of Phase I without rough -grading of the east/west street. Public Works Director Danielson reviewed a drawing of right-of-way necessary for Wachtler Avenue adjacent to the Christoffersen property and outlined the impact on the property. He was directed to send a l copy of the drawing and a letter to the Christoffersen's in response to their letter. LEXINGTON HEIGHTS The Council acknowledged and discussed a memo from Public Works APARTMENTS Director Danielson relative to the preliminary plat for the Lexington Heights apartments. Mr. James Riley, developer of the project, was present for the discussion. Mr. Riley objected to the County's requirement for 55 feet of right-of-way for Lexington Avenue. He felt that the requirement for an additional 22 feet of right-of-way in excess of the existing 33 feet for potential future widening of Lexington Avenue is not legally binding. He felt that it is unreason- able for the County to require such dedication. With reference to the 10 foot easement for drainage, Mr. Riley stated that he has no objectior to the City's requirement. He stated that he was also asked to dedic- ate a 10 foot easement for trail purposes, and asked for additional information in that regard. Mr. Riley stated that he has been required to make a park contribution as part of the platting process and felt that he should be given some consideration because of the park contribution. He felt that the trail might be somewhat objectionable. With regard to the restricted easements along Lexington Avenue, Mr. Riley stated that those easements would be placed on the plat. Councilman Mertensotto stated that while the City does its own platting, plats which are adjacent to County roads must be reviewed by the County staff. He informed Mr. Riley that the City has required right-of-way along Lexington Avenue for other plats which have been approved by the City. He also reviewed the City's trail system needs. Public Works Director Danielson confirmed that the City has been requiring similar right-of-way dedications as a matter of course in the past. After discussion, Public Works Director Danielson was directed to verify that developers of plats along Lexington Avenue, north of TH 110 have been required to dedicate 55 feet of right-of-way along Lexington Avenue. Mr. Riley stated that he will give the 10 foot trail easement as requested, along with access easements, and will give the City a letter agreeing that when the ponding area location is definitely determined, he will give an easement for the ponding area as well. AMBULANCE The Council acknowledged and discussed a memo from Police Chief Delmont SERVICE regarding the Divine Redeemer Ambulance Service. City Administrator Frazell was directed to get a dialog going between user group members Page No. 1993 March 19, 1984 and to start a user group working committee. PARK The Council acknowledged a memo from City Administrator Frazell COMMISSION recommending that the Council and Park and Recreation Commission conduct a joint meeting at 6:30 P.M. on April 17 to discuss park development needs. There was a brief discussion over the need for an appraisal of the Wachtler property. It was the concensus of the Council that staff be directed to update the appraisal already performed for the City, using the assessors inflation factors. The Council determined that the joint meeting should be conducted as a part of the April 17th Council meeting, and that 9:00 P.M. be set as the time for the joint meeting. RACE TRACK Mr. Bernard Friel was present relative to the proposed Eagan race track. He asked that Mayor Lockwood read the letter submitted by Councilman Losleben relative to the Eagan race track DEIS. He also asked that the audience be advised of the applications for the City Council vacancy. Mr. Friel stated that 22% of the registered voters of Mendota Heights had signed the petition opposing the race track. He also submitted a resolution from the Friendly Hills Civic Assoc- iation in support of the application from Mr. Carl Cummins for appoint- ment to the Council seat which will become vacant on April 1. Mr. Friel gave Mayor Lockwood a copy of a letter from Councilman Losleben. In response, Mayor Lockwood read the letter for the audl Mayor Lockwood informed the audience that letters of application for the Council vacancy had been received from Carl W. Cummins, III, Russell Wahl, and Janet Blesener. Mayor Lockwood also informed the audience that the City Council had anticipated presenting a plaque to Councilman Losleben this evening in recognition for his contribution to the community, but in view of Councilman Losleben's absence, the presentation will be made at a later date. Councilman Mertensotto moved to amend the Consent Calendar to acknowledge the letter and resolution from the Friendly Hills Civic Association supporting the appointment of Carl W. Cummins, III to the City Council. Councilman Hartmann seconded the motion. Ayes: 4 Nays: 0 MAC PROPERTY The Council acknowledged and discussed a memo and proposed policy on DEVELOPMENT City financial participation in development of the Acacia Park (MAC) property. Councilwoman Witt moved to adopt the "Policy on City Financial Partic- ipation in Development of Acacia Park Property" prepared by City Administrator Frazell and dated March 15, 1984. Councilman Hartmann seconded the motion. Ayes: 4 Nays: 0 Page No. 1994 March 19, 1984 FIRE STATION The Council acknowledged memos and proposed purchase agreement SITE ACQUI- documents for the Warnke and Perkegwin properties. SITION Councilman Mertensotto asked why the Perkegwin agreement does not give up the right of first refusal to the Warnke property. Assistant City Attorney Tom Hart stated that the property owner will give the City a release letter on the date of execution of the purchase agreement. Councilman Mertensotto also asked if the City has the right of access to the Warnke property. He suggested that the City Attorney ask the Warnke's for a right of access in advance of closing, in. consideration. of the City's advance of the first third of the cost in escrow. After discussion, Councilman Hartmann moved approval of the Warnke purchase agreement, license agreement, and promissory note, along with authorization for execution of the documents by the Mayor and City Clerk. Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 Councilwoman Witt moved to approve the proposed purchase agreement for acquisition of the Perkegwin property, along with authorization for the Mayor and Clerk to execute the document, including initialling a change indicating that the proposed adjacent development by Perkegwin will be substantially developed and sold as subdivided property prior to development of the ballf ields, if requested by Perkegwin. Councilman Hartmann seconded the motion. Ayes: 4 Nays: 0 MN/DOT COOPER- The Council acknowledged and discussed a memo from Public Works Dir- ATIVE CONSTRUC- ector Danielson recommending approval of the cooperative construction TION AGREEMENT agreement for installation of the trunk watermain and Mendota Heights Road widening east of TH 149. Mr. Danielson stated that Mn/DOT will provide an amendment to the agreement relative to a deferred payment schedule. Mayor Lockwood moved the adoption of Resolution No.'84-16, "RESOLUTION APPROVING STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION AGREEMENT NO. 61825," with the understanding that Mn/DOT has consented to amending the agreement to accommodate the reimbursement schedule requested by the City. Councilman Hartmann seconded the motion. Ayes: 4 Nays: 0 MUTUAL AID The Council acknowledged a memo from Public Works Director Danielson ASSOCIATION recommending that the City enter into a regional mutual aid association agreement for cooperative use of resources to counteract natural and manmade disasters. Mr. Danielson stated that approximately 17 municipalities have adopted the agreement. The Council directed that the matter be tabled at the present time and that Public Works Director Danielson be directed to monitor progress on the matter and return at some later date. JOINT POWERS The Council reviewed a memo from Public Works Director Danielson AGREEMENT relative to a Joint Powers Sewer Agreement between the City and the City of Mendota. The Council concurred in the staff concern on items Page No. 1995 March 19, 1984 number 5, 6, and 9 of the proposed agreement and directed that sta continue to work with the City of Mendota. SQURT REPAIRS The Council acknowledged a memo from City Administrator Frazell, along with a copy of a letter from General Safety Equipment Corpor- ation, which indicated that General Safety has neither the necessary facil.ties'or skill needed to complete repairsyon the Squrt. After discussion, Mayor Lockwood moved to authorize an expenditure of between $5,500 and $6,000 for repair of the Squrt Unit at the factory in St. Joseph, Missouri. Councilwoman Witt seconded the motion. Ayes: 4 Nays: 0 ADJOURN There being no further business to come before the Council, Councilman Hartmann moved that the meeting be adjourned. Councilman Mertensotto seconded the motion. Ayes: 4 Nays: 0 TIME OF ADJOURNMENT:10:50 o'clock P.M. Kathleen M. Swanson City Clerk ATTEST: Robert G. Lockwood Mayor TO: Mayor, City Council and City Administrator FROM: Paul R. Berg Code Enforcement Officer SUBJECT: Building Activity Report for CURRENT MONTH MEMO DATE: March 27, 1984 YEAR TO DATE - 1984 YEAR TO DATE - 1983 NO. VALUATION FEE COLLECTED NO. VALUATION FEE COLLECTED NO. VALUATION FEE COLLECTED BLDG PERMITS 70.00 5 25.00 Swr 4 70.00 11 192.50 6 SFD 5 558,170.05 3,781.80 7 688,087.32 4,869.15 8 903,842.84 6,139.67 APT 1 2,250,000.00 9,583.20 1 21250,000.00 9,583.20 SUB TOTAL 27 $2,104.50 C/I 3 222,400.00 1,422.31 14 1,379,078.00 7,933.88 3 60,800.00 555.33 MISC. 2 10 500.00 176.56 7 100,470.00 1,141.35 6 19,670.56 398.41 170 $4,250.00 134 $3,350.00 SUB TOTAL11 $3,041,070.05 $14,963.87 29 $4,417,635.32 $23,527.58 17 $984,313.40 $7,093.41 TRD PERMITS Plbg 7 871.00 24 1,255.00 11 243.00 Wtr 7 35.00 14 70.00 5 25.00 Swr 4 70.00 11 192.50 6 105.00 Htg, AC & Gas Pipe9 1,128.50 34 3,161.00 10 553.00 SUB TOTAL 27 $2,104.50 83 $4,678.50 32 $926.00 LICENSING Contractor's Licenses 16 $400.00 170 $4,250.00 134 $3,350.00 TOTAL 54 $3,041,070.05 $17,468.37 1282 $4,417,635.32 $32,456.08 1183 $984,313.40 $11,369.41 NOTE: All fee amounts exclude Sac, Wac and State Surcharge. Amounts shown will reflect only permit, plan check fee and valuation amounts. CITY OF MENDOTA HEIGHTS PARK AND RECREATION COMMISSION MINUTES MARCH 13, 1984 The regular meeting of the Mendota Heights Park and Recreation Commission was called to order at 7:30 P.M., by Chairperson Stein. Member.s present were: Stein, Doffing, Knittig, Schneeman, Singer. Members absent: McMonigal and Williams. Also present were Dewey Selander, Jim Danielson, and John Shardlow from Planner Dahlgren's office. APPROVAL OF The minutes of the February 14, 1984 meeting were approved as MINUTES prepared. GRANT APPLI- Stein said it appeared that Governor Perpich would not be CATION submitting the bike trail proposals to the legislature this year. The proposal to MN/DOT for the first segment of the backbone system will be reviewed next year should funding become available. Singer will draft a letter to the legis- lators on behalf of the Commission. WACHTLER Schneeman reported that the one member of the Wachtler family PROPERTY she talked with said that the Wachtler family had no interest • in selling their property at the present time. LAND ACQUISITION Board members again confirmed land acquisition and the backbone trail system as priorities of the Commission. The possibility of a bond issue to finance land acquisition and the bike trails, and the City using its power of eminent domain was discussed. The Board concurred that a bond issue may be the only way to finance these projects. Stein will talk to City Administrator Kevin Frazell about,setting up a joint meeting of the City.Council and the Park Commission to discuss the feasibility and advisability of a bond issue. Should the City Council favor plans for a bond issue, the Commission will request funds to develop: (1) a questionnaire to survey residents on park needs, and (2) schematic drawings showing proposed use of the Wachtler property and School property. John Shardlow, a principal planner with Howard Dahlgren Associates, was at the meeting at the request of the Commission to discuss land acquisition. A 14 minute slide/sound show that had been developed to encourage the people of Burnsville to vote for a bond issue to finance acquisition of park land was shown. Jim Danielson suggested that the City parks be highlighted in one of the next issues of the Mendota Heights Newsletter. RECREATION In an effort to improve supervision of the ice rinks, it was PROGRAM suggested that: 1. The job of rink attendants be -'advertised in the September Mendota Heights Newsletter. 0 Park and Recreation Commission Minutes, March 13, 1984 Page Two 2. The applicants be interviewed and presented with a job description. 3. The applicants have a clear understanding of the consequences of failing to perform their duties. Dewey Selander will prepare a j°bb±.des'cription. Selander reported on his duties as Recreation Director. He will fill out the City's job description form and copies will be made for Commission members. MISCELLANEOUS Stein will invite Joyce Ogren, from Coast to Coast, to a meeting where she can discuss her desire for more community activities in the Plaza Mall area. The next Park and Recreation Commission meeting will be on April 10, at 7:30 P.M. ADJOURN There being no further business to come before the Commission, the meeting was adjourned. Respectfully submitted, Marsha Knittig Secretary ��1NESpTq y0 a Qo OF TRPZP Minnesota Department of Transportation District 9 3485 HaclW�' Avenue North, Boa 2050 North St. Faul, ;'Minnesota 55109 March 15, 1984 Mr. Edward Kishel City Engineer City of Mendota Heights 750 South Plaza Drive Mendota Heights, Minnesota 55120 Dear Mr. Kishel: SUBJECT: S.P. 1901-29, 1909-31 & 1918-51 TH's. 13, 55 AND 110 MENDOTA INTERCHANGE Telephone 779 - sew 14 MI I This letter is to advise you of the present status of the Mendota Interchange project which has been included in the 1986-1989 Highway Work Program. The Highway Work Program is a statewide prioritization of highway projects. Specific scheduled project delivery dates are as follows: Stage 1 March 1986 The TH 55 and TH 110 interchange and common section including bridges over railroad east of Mendota Bridge and TH 110 storm sewer. Stage 2 January 1987 The mainlines and frontage roads of TH 55 and TH 110 including two bridges: WB TH 55 over EB TH 110 and CSAH 31 over TH 55. Stage 3 January 1989 New TH 13, relocated TH 13, the Mendota Connection, and CSAH 31. It should be understood that while these are scheduled work dates, they are still subject to change pending consideration by the Legislature of the passage of legislation allowing a phased transfer of the Motor Vehicle Excise Tax. If you have questions please contact our office. CITY 4F P<1:c'h0iA HE!CHTS rely, Ef`a,'r�=c_�ii�ic; J�1. MAR 19 1984 Kermit K. McRae, E. District Engineer An Equal Opporruniq, Employer il�l1`.➢9 CITY OF MENDOTA HEIGHTS MEMO March 29, 1984 TO: , Ma orCit Council and City �inistrator Y Y FROM: James E. Danielson Public Works Director SUBJECT: Mendakota Sound Wall at I -35E DISCUSSION: The City Council granted I -35E paving approval in November 1983 with the understanding that a sound/safety wall would be constructed by Mn/DOT along the 4th hole. This wall would help protect the motoring public from sliced golf balls hit from the fourth tee. I am submitting this memo to report to Council that negotiations between Mendakota and Mn/DOT are now completed and that a new wa.l.l together with -some additional filling will be done by Mn/DOT along the 4th tee. The final solution (a combina- tion of wall and additional berm) was to the mutual satisfaction of both is parties. I will have the drawing available Tuesday evening for Council review if needed. n S(�c�id z �� YS�+4s Si `� 1 —4 H ' J- 0 Q ((' `'4 ,l/l _ � Y �aag'g �n� -v-,� •aa scra,„ Z�1 00o �S o0 6o gZ� �o �.�', S17n�-� ,.1�-� 2, — '71YQ ��1y `�:oGtC�=�W .�o k11Cn vrtl�'uoCrl tl7C1Cy �1 C"''�� I - �� ori -,c z�Za o ra,l��„ wS r► err -bs� ��'h °`,��e a'Rl o'i �c�v-,�,a0 . �i►-el vw---4� J1-YCL SIHI is.o �7aro�,� -�71- (314 —7JA1 HIlcl- -- 1.40? '/a -)Viol '1j� S 7Yblc�d� i�l'11aI5Y�� n S(�c�id z �� YS�+4s Si `� 1 —4 H ' J- 0 Q ((' `'4 ,l/l f\/I k)bOTk HL,►GR1 sNC-C.T zoF2 RIob �.NDtIJG M A(ZCFt C- J r f ahslelw ry STIMFtir�- Gopz—A, � 5 $ID IGS. �sj, T rn�. Y"Jee-T Cosi 1 11 %Con, P, THIS VtiTf +J �'-MARILt G2 c) 321a��oo G°o0 �oCL• ��k� FRowt I�C�J�Lo�G. IZ. MV--ZDo-v" aCV,,NT5 D 1a� - F n} oT T.rt .Iq sliA4J?e., 2 00 ° — — — 'PO ,no1'-1 e -17A I�ov1 L- Io, 197 q5 , TH (�1 1 202000' — — fJi 00I0cy DkTt- ODu) '2rl TI)" A P, -'4 a NORTHERN DAKOTA COUNTY CABLE COMMUNICATIONS COMMISSION Ne U C750c/o City Offices iv 4 MendotahHeights,,PlazarMn Minnesota 55120 NORTHERN DAKOTA COUNTY CABLE COMMUNICATION COMMISSION FULL COMMISSION MEETING MINUTES - MARCH 21, 1984 1. The meeting was called to order by Chairman Dave Zemke at 7:35 o'clock P.M. The following Directors were present: Baird - Sunfish Lake Tatone - Inver Grove Heights Boelter - Mendota (7:40) Henderson - Inver Grove Heights Walker - West St. Paul (7:39) Zemke - Mendota Heights Weiss - Lilydale Hanson - West St. Paul Lanegran - South St. Paul Witt - Mendota Heights Carlson - Lilydale Kinney - South St. Paul EXCUSED ABSENCE UNEXCUSED ABSENCE Harrison - Sunfish Lake Bruestle - Mendota Also present were John Gibbs, legal counsel, Anita Benda Stech, technical consultant, Christine L. Meuers of O'Neill Burke and O'Neill, Ltd., Kevin Foley of Rite Cable Company, Ltd., Robert Sachs, Tom Ryan, Bill Coleman, Rollin H. Crawford and Barbara Sitkin of Continental Cablevision, Walter Eisner of 546 Marshall, St. Paul, MN, Kevin Frazell, City Administrator of Mendota Heights. At this time, Director Weiss introduced Robert Carlson as the new representative from Lilydale. 2. Lanegran moved, seconded by Witt to approve agenda. Voting: 10 ayes, 0 nays. Motion carried. 3. Chairman Zemke stated there were several corrections he would like to point out in the February 29, 1984 minutes. A. Item 3, Paragraph 2, delete "and accept". B. Item 6, Paragraph 6, delete "was present". C. Item 7, Paragraph 4, second line, should be corrected from "you" to "your". D. Item 7, Paragraph 5, should read "and that the next meeting would be held Wednesday, March 21, 1984." E. Item 7, Paragraph 12, correct the spelling of amended. F. Item 10, correct spelling of adjourned. Henderson moved, seconded by Kinney to approve the February 29, 1984 minutes as amended. Voting: 12 ayes, 0 nays. Motion carried. 4. Several items of communication to the commission were presented, including the MCCB agenda for the March 9, 1984 meeting and the minutes from the February 10, 1984 meeting; Metro Area Interconnection Commis- sion meeting notice; letter from O'Neill, Burke and O'Neill Ltd. regis- tering the following persons as lobbyists representing Rite Cable Com- pany, Ltd.: Christine Meuers, Ann Muller, Patrick O'Neill, Lawrence Redmond, James Riegler, Alvin Wright, and Kevin Foley (who was inadver- tently left off of the letter).; letter dated March 12, 1984 from Co`nt'inent a1 Cablevis.ion in ,.regard ,'to ;th ,article in ft St. j.Paul Pio. neer Press; letter from 0 Neian ll, Burke�dl0 Neill, Ltd in regard, to Continental Cablevision's March 12, 1984 letter. Tatone asked if the Commission required lobbyists to register with the Commission. Chairman Zemke stated that the Commission has no lobbyist policy but he recalled there is a requirement stated in the Request For Proposals for lobbyists to register. Lanegran asked if O'Neill, Burke and O'Neill is the same law firm that represents Lilydale and Mendota as City Attorney, if so, could that be a conflict of interest. John Gibbs, legal counsel, stated that since the last commission meeting two (2) other directors expressed the same concern. He had advised the Chairman to send a letter to O'Neill, Burke and O'Neill, Ltd. asking for further information on their representation of the two cities and Rite Cable Company and to respond to that issue. The Chair- man has been contacted by O'Neill, Burke and O'Neill that a response has been prepared, that the Commission should receive it in the next few days and that the Chairman will forward this information to the Commissioners. Tatone moved, seconded by Baird to receive the above communica- tions. Voting: 12 ayes, 0 nays. Motion carried. Chairman Zemke introduced Kevin Frazell, the new City Administra- tor for the City of Mendota Heights to the Commission. S. Chairman Zemke informed the Commission that responses to the preliminary report were received today (March 21, 1984) from both applicants. The responses will be available to the commission at the end of the meeting, and three copies will go to the technical consul- tant, one copy to legal counsel, and that copies will be distributed to the cities -in the same manner as the preliminary report. Chairman Zemke also stated that the final report will be distributed the same way. After some discussion, Lanegran moved, seconded by Baird, that the consultants in the final evaluation denote for the Commission members all the differences from the original proposal submitted or extraneous materials not in response to specific questions from the preliminary report, any new information provided and any information generated since the application date, which was December 12, 1983. 2 Stech asked if this included the letters coming from both appli- cants. Lanegran stated if they are providing information we didn't ask for, yes. Voting: 12 ayes, 0 nays. Motion carried. Lanegran moved, seconded by Witt to receive the applicant• re- sponses. Voting: 12 ayes, 0 nays. Motion carried. 6. Chairman Zemke presented a proposed public hearing format for Commission consideration. Lanegran stated that she didn't want the applicants to put on an audio-visual presentation. After some discussion, Chairman Zemke stated that it is apparent that the choice of the Commission this evening is to allow the applicants to use audio visual at the public hearing but the applicants must bring their own equipment. Tatone stated that he would like to put every one on a time table. John Gibbs, legal counsel, commented that the Commission should allow the opportunity for all interested members of the public, your fellow council people to comment and not to time this portion and let them ask all the questions they have. Chairman Zemke addressed the issue of when the Commission would meet to discuss the final report before the public hearing in regard to substantive changes and to ask questions of the technical consultant and applicants. Henderson moved, seconded by Lanegran that the full commission meet on April 25, 1984 to discuss the technical consultant's final report. Voting: 12 ayes, 0 nays. Motion carried. Tatone asked the technical consultant if there will be people available to comment and answer questions on the financial and techni- cal aspects of the final report. Stech stated that the people from CTIC are willing to come but that the costs to bring them here is not included in the limit she has with the Commission. Henderson moved, seconded by Lanegran, that the technical consul- tant be directed to determine whether the financial and technical people from CTIC might be available to travel here for the April 25, 1984 meeting and what the costs would be for those people to come here. Voting: 12 ayes, 0 nays. Motion carried. After considerable discussion on the Public Hearing Format, Lane - gran moved, seconded by Witt, to follow the following format for the Public Hearing: 7:30 Roll Call. Presentation by Applicant A - 20 minutes. Presentation by Applicant B - 20 minutes. 3 Consultant's report - 20 minutes. 8:30 - 8:45 Break - 15 minutes. 8:45 Questions & Comments from the Public to the Applicants and Commission. Commission Questions. 10:30 Applicant A Summary Statement - 5 minutes Applicant B Summary Statement - 5 minutes 10:45 Adjournment. Voting: 12 ayes, 0 nays. Motion carried. 7. Chairman Zemke asked the technical consultant to explain the proposed matrix she has prepared for the Commission. The matrix is based on the Evaluation Criteria Priority Section of the Request For Proposals. She also gave examples of how to use this matrix by giving each category (ie. plus or minus, good, fair, or poor). This will give you an idea of which proposal is the stronger proposal. Director Hanson questioned as to when would this matrix be filled out. Stech replied basically when the directors feel they are ready to evaluate the proposal usually after the final report has been received, the public hearing held and the presentations made by the applicants. Discussion was held on how the Commission would make findings to recommend a franchisee. Gibbs stated that there are four (4) standards the State requires commissions to follow in making their findings. Tatone requested that legal counsel provide the commission with 1.)•. Legal definition of substantial or substantive changes, 2.) Minimum requirements of the MCCB, 3.) What would the motion form look like.. Director Weiss asked the Chairman if the Commission received the financial statement from Rite Cable Company. Chairman Zemke stated that the Commission is in receipt of the statement. After lengthly discussion on the use of the proposed matrix and how the findings will be made into motion, Baird moved, seconded by Walker to use the matrix for the individual evaluation. Voting 12 ayes, 0 nays. Motion carried. ' Tatone moved to extend the meeting 15 minutes to finish the items before the Commission, Lanegran amended and seconded the motion to extend the meeting no more than 15 minutes. Voting: 12 ayes, 0 nays. Motion carried. 8. Treasurer Kinney informed the Commission that before tonight's transactions the balance of the checking account is $4,161.76. ,Commis- sion is in receipt of a check in the amount of $950.00 from the City of Lilydale for their 1984 Budget Assessment. There are only two cities 4 that have paid the 1984 Budget Assessments, Lilydale and Mendota Heights. The Commission received three (3) bills, two (2) of which will be paid out of the regular checking account. The first of which for a total of $112.46 which covers secretarial time from the City of Mendota Heights and delivery of proposals to cities. The second bill is from Herbst & Thue, Ltd. for legal fees, for a total of $649.16. Tatone moved, seconded by Henderson to pay the City of Mendota Heights and Herbst & Thue, Ltd. Voting: 12 ayes, 0 nays. Motion carried. Treasure Kinney presented the third bill from Anita Stech, Commu= nications Projects for the evaluation of proposals January 1, 1984 to February 29, 1984, in the amount of $10,958.73. This bill will be paid from the $16,000.00 that the Commission received from the applicants. Langegran moved, seconded by Tatone to pay the bill from Anita Stech, Communications Projects. Voting: 12 ayes, 0 nays. Motion carried. Treasurer Kinney asked if'the Commission wished to leave the balance left from the $16,000.00 where it is or put it into the Money Market Checking Account. Lanegran moved, seconded by Walker that Treasurer Kinney put the balance of the $16,000.00 where it will get the best return. Voting: 12 ayes, 0 nays. Motion carried. F Chairman Zemke asked the cities who have not paid the 1984 Budget Assessments if the Council of these cities have approved the budget. The cities of West St. Paul, Mendota, Inver Grove Heights and South St. Paul have approved the budget. The city of Sunfish Lake will act upon the budget at its May meeting. The checks must be received by the Commission by May 9, 1984. Chairman Zemke directed Treasurer Kinney to send invoices to the cities who have not paid the 1984 Budget Assess- ment. 9. There were no presentations by interested members of the public. 10. Boelter moved, seconded by Kinney to adjourn the meeting. Voting 12 ayes, 0 nays. Motion carried. The next full commission meeting will be held on April 4, 1984. TIME OF ADJOURNMENT: 10:15 P.M. Prepared by: Diane Ward Staff Secretary G1 ue_p t to-Aamin Q@p rjda S _ 4/'3/84 CLAIMS LIST 15-Engr 60 -Utilities 20 -Police 70 -Parks CHECK. REGIST=R 30 -Fire 80 -Planning 40=Code Enfc 90 -Animal Control AMOUNT _ VEND OITEC DESCRIPTION ,—__ __AC_OU►�.L_-SIO._If�l 63.96 AMERICI4N IDOL SPLY ROTARY AIR SANDER 01-4305-050-5D 137.93 *i 79802_.00 —^ LMCIT C/O ,EBA CO --__ 4 MOS 85 PREM WC 159600.00 LMCIT C/O EBA CO 8 MOS 874WC PREM 239402.00 *-- 192,42 FISCO 192.42 169, 15 KUSTOM QUALITY ELEC 169.15 *,,- 25.00 / 25.00 MCMA S=C/TREAS 25.00 *, 49.50 MINN ST DOCUMENT CTR 49.50 *- 25.00 ATLAS XLAIM 25.00 ATLAS ALARM _ 25.OD ATLAS ALARM 75*00 23 .28______LE__RO� QAC_K_ 23.28 +y NOMEX COAT/SPANNER MISC PARTS ANVUAL DUES FRAZELL 83 SUPP MV&TRAF LAWS _01-1215-000-D;0 01-4247-110-10 01-4630-030-30 01-4330-450-20 01-4404-110-10 01-4402-020-20 SVC 3/19 01-4335-310-50 SVC 3/19 01-4335-310-70 SVC 3/19, 15-4335-310-60 -P2ARTS __.-_ 01-4_jQ5-030-3(L 323.00 POUCHER PRINTING TAC PRTG 01-4226-000-00 323900 +� _ _ — _ -_--- _ __ 019.90 -__— STATE TREAS BLLO.91 P - IST QTR 84 S/CHG--._�1-4A47-1i0-1..(L 2,019.90 27.46 WARN INDUSTRIES STROBE RPR 01-4330-490-50 2 - ---- 27.46 - *,-,'-----___.--..--------------- — - .-.-....__. 9,923_.91 -_ M&M_SEYER&WATER INC PYMT 4 83-5 _ 74-4460-813-00 99923.91 *i ___24.33 JIM KILBURG PARTS 01-4630-030-30 24.33 *�- _ .._.__.___._-------------- -- -- ------ — 45.95 ST BJOKgSTAT-01-4300-020-20 45.95 *i 10.00_ GEOR5E NOACK COVERALL RPRS 01-4490-050-50 10.00 ST PAUL 9.95 *� 18.00 MV DIV IAI SPRG CONF LONGE 01-4400-020-20 __—._.....__._..- CHECK REGIST-R AMOUNT VEN002 _- _ _!ITEM DESCRIPTION- -.- _ -ACCOUNT N0. INV. 40.08 *� 6_.85C_ITY_MOT_OR SUPPLY _ FL4P _ _ _01-4330_-440-_20 1 8.02 - - CITY MOTOR SUPPLY -- MESH WIRE 01-4330-490-50 1 14.87 *i 51.04 DANIELSON JAMES E F_3&MAR MILEAGE 05-4415-105-15 51.04 *,, 1.125,00 DCR CORP, 637.50 DCR CORP. 1 9170.OD DCR CORP. 2,932.50 *� 90.00 DENNIS DELMONT -.- 0-- 0 -- - - - -- - - -- ----------- - -- -- -- 90� APR RENT 01-4200-600-10 APR _RENT 01-4_2_00_-600-20 --- -�--~ APR RENT------------------05-4200-bD0-15-- APR MI 01-4415-021-20 6.00 FISCHiERiS GAS 66 TIRE RPR 01-4330-445-40 6.0.0-- 175.00 FRAZELL KEVIN APRMI 01-4415-110-11] 18.64 FRAZELL KEVIN LUNCHEOV MTG 01-4490-110- 193.64 */ AI.R_COM?N SNC_.-_----------_-_-�- !ISC--,.PRS..___ _....----._..__ _01--4330-450-_._._4 81.58 4.58 A T&T INFO SYSTEMS MAR SVC 01-4210-050-50 _ - 4.5.$_....-._ —_ Tb T I I� F D --S Y S T �M S-- - - MAR s VC0- 4.91 A T&T INFO SYSTEMS MAR SVC 01-4210-070-70 4.50 A T&T INFO SYSTEMS MAR SVC 01-4210-315-30 4.57 A T&T INF9 SYSTEMS MAR SVC ----------- 15-4210-060-60 23,14 ---------- --- 22.90 B&J %UTO SPLY PAINT/FLOOD LIGHT 01-4330-490-50 0 1.40 -15.78 B&J _AUTO SP LY _ MERCHAND - _ 01-4330-490-_50 0 B&J AUTO SPLY OIL FILTER 01-4330-490-70 0: 40.08 *� 6_.85C_ITY_MOT_OR SUPPLY _ FL4P _ _ _01-4330_-440-_20 1 8.02 - - CITY MOTOR SUPPLY -- MESH WIRE 01-4330-490-50 1 14.87 *i 51.04 DANIELSON JAMES E F_3&MAR MILEAGE 05-4415-105-15 51.04 *,, 1.125,00 DCR CORP, 637.50 DCR CORP. 1 9170.OD DCR CORP. 2,932.50 *� 90.00 DENNIS DELMONT -.- 0-- 0 -- - - - -- - - -- ----------- - -- -- -- 90� APR RENT 01-4200-600-10 APR _RENT 01-4_2_00_-600-20 --- -�--~ APR RENT------------------05-4200-bD0-15-- APR MI 01-4415-021-20 6.00 FISCHiERiS GAS 66 TIRE RPR 01-4330-445-40 6.0.0-- 175.00 FRAZELL KEVIN APRMI 01-4415-110-11] 18.64 FRAZELL KEVIN LUNCHEOV MTG 01-4490-110- 193.64 */ 144.00 LELS _144.00.! APR DUES 01-2075-000-00 14.08 CHECK REGISTER HP, °LAN APR W/H AMOUNT - V_NDORI_T_M DES-. RIPTIOV_-. ___AC,COU.NT_NO,. __Its 395.90.. I C .M A- _. MINUTEMINOER - SYSLM .. _.__._0J -46Q0 -110-t0 395.00 *� API_PREM _ 01-4245-021-20 35.00 1 23.85 ---- -_IC MA P_RCG---- PREM 01-4245-040-40 74.0.3 ICMA 3/2 FRAZELL APR 01-4406-110-10 197.88 +� 552.46 e� _ 523.90_ _ _?TASCA EQUIP _C_0. __--_—_N_GRRR 30.4 WASTE CONTROL 01-4330-490-50 622.67 ITASCA EQJIP CO. WING RPR 304 METRO 01-4330-490-50 1,146.57 INSTAALL 15-4449-060-60 23,425.44 */ -- — _ 9.9_0 _ _ KNUTH TOM MILEAGE THRU 3/28 5 7.13 KNUTH TOM — _ T — MILEAGE THRU _ 3/28 _05-4415-105-1 15-4300-477-60 8.36 KNUTH TOM MILEAGE THRU 3/28 15-4415-477-60 _... 20.46 _ __KNUTH _ TOM__. _ _- -- _ MIL_EAGE THRU 3_/2,8.,_ 74-4415-$1 3-0a 45.85 *i 144.00 LELS _144.00.! APR DUES 01-2075-000-00 14.08 LMCIT HP, °LAN APR W/H 01 -2074 -DOD -00 290.00 LMCIT HP,�LAN APR PREM 01-4245-020-20 —1_56.69 -_-__ LMCIT _HP?LAN _ API_PREM _ 01-4245-021-20 35.00 L MCIT HP ALAN APR PREM 01-4245-040-40 56.69 LMCIT HP ILAN APR PREM 01-4245-050-50 552.46 e� 19683.00 METRO WASTE CONTROL MAR SAC CHGS 15-4448-060-60 219742.44 METRO WASTE COV TR OL API INSTAALL 15-4449-060-60 23,425.44 */ -- 7.75 MILLER-DAVIS CO LEGAL FORMS 01-4300-110-10 7.75 y 107.40 3 .90 MINN FIRE INC _ _____MISC SPLYS .- __ _- _ _-__.-_01-4305-0.30,-3Q MINN MUTUAL LIFE APR W/H 01-2071-000-00 AMOUNT 11.70 3.90 1.95 1.95 3.90 5.65 1.95 --3 5-' 10 CHECK REGISTER 36.90 NELSON RADIOCOMM 36.00 */ MI:R RPR 01-4330-450-20 181._4_7 U=NDOR BELL ITEM DESCRIPTION ACCOUNT N0. INi MINN MUTUAL LIFE APR W/H 01 -2074 -ODS '1D _MINN MUTUAL LIFE APR PRAM 01-4245-02 d. FINN MUTUAL LIFE APR PREM 01-4245-021-20 MINN MUTUAL LIFE APR PREM 01-4245-050-50 MINN MUTUAL LIFE APR PREM 01-4245-070-70 MINN MUTUAL LIFE APR PREM 01-4245-110-10 MINN MUTUAL LIFE APR PREM 05-4245-105-15 36.90 NELSON RADIOCOMM 36.00 */ MI:R RPR 01-4330-450-20 181._4_7 NORTHWESTERN BELL MAR SVC 01-4210-020-20 _ _ _ 57.19 — NORT:IWEST=RN BELL MAR SVC 01-4210-050-50 65.14 NORTHWESTERN BELL MAR SVC 01-4210-070-70 310.33 NORTHWESTERN BELL MAR SVC 01-4210-110-10 52.12 NORTIWEST=RN BELL MAR SVC 01-4Z10-315-30 60.51 NORTHWESTERN BELL MAR SVC 05-4210-105-15 57.21 NORTIWEST=RN BELL MAR SVC 15-4210-060-60 783.97---- 185.00 45.310 OAK CREST KENNELS MAR RETAINER/CALLS 01-4221-80,- ,0 OAK CREST KENNELS MAR BOARD 01-4225-800-90 64.08 OXYG=N SERVICE CO _11.25 _ CXYG=N SERVICE CO 20.50 - OXYG_N SERVICE CO 95 .83 �v COMPRESSED AIR 01-4305-030-30 DEMURRAGE T�+RU 2/15 01-43_05-030-30 SPLYS---' - --- ~------ -15-4305-060-60 1.28 S&T OFFICE PROD L=AD 01-430D-040-40 25.52 S&T OFFICE PROD FOLDERS/STAPLER 05-4300-105-15 26.80 35.00 SELAVDER 7UANE C APR MI 01 -4,415 -z)0 -7C 35.00 «� 90.90 S4AU3HN_SSY L E JR CITY TREAS MAR 01 -2148 -OOP '10 19980.00 SHAUSNNESSY L E JR MAR SVC 01-4220-13 2.070.00 AMOUNT i 39 .72 39.72 *� 585.24 288.0.6 47.92 921.22 *� CHECK REGISTER V=NDO� ITEM, DESCRIPTION _- ACCOUNT N0. ___INV, ,SHAW LUMBER CO LBR _ _ , 01-4305-070-70 SHIELY J L CO SALT/SAND 01-4421-050-50 1 SHIELY J L_CO__-_ _ _ SALT/SA_ND- 01-4421-050-50-_1 SHIE-Y J L CO CL 2 KEY 01-4422-050-50 1 1,876.29. ST T3 --- AS '-4RA W/-1. 3/16_ PR 0.'1-2062-000-00_ 19242.58 ST TREAS ---_--_..- PiERA _-- 3/16 . -_.-- --__-- PERA --.__- _ 01-4406-020-20 519.28 ST TRE XS PERA 3/16 PERA 01-4406-021-20 17.26 ST TR=AS DERA 3/16 PERA 01-4406-030-30 57.12 ST TR.AS 'ERA 3/16 P_RA 01-4406-040-40 217.60 ST TREAS QtERA 3/16 PiERA 01-4406-050-50 124.49 -.-ST API TR=AS ?,ERA 3/16 PERA 01-4406-070-70 209.97 ST Tic -AS PERA 3/16 PERA 01-4406-110-10 259.83 ST TREAS DlERA 3/16 PlERA 05-4406-105-15 75.70 ST TREAS 'ERA 3/16 ?ERA 15-4406-060-60 4,600.12 9.56 SUN NEWSPAPERS OR,3236 01-4240-110-10 5 8.35 SUN MEWSPNPERS REV SH� REGS 09-4240-000-00 5 _- 75.00 UNIT=] WAY -ST 'AUL APlR CONTR 01-2070-000-00 75.00 360.70 VIKING IN7JSTRIAL CT 7-M3CY SPLYS 01-4620-030-30 2 360.70- 72.43 W=LLS FARGO TRUSTEE API W/H _ _._ 01-2071-000-00_L 40.67 WELLS FARGO TRUSTEE APR PREM 01-4246-020-20 L 10.91 WELLS FARGO TRUSTEE APR PREM 01-4246-350-50 L 1.7.81 WELLS FARGO TRUSTEE APR PREM 01-4246-0707.._0 L 141.'32 */ _.._...-__. 127.10 WESTEIN LIFE INS CO API P?=M 01-4246-030-30 3 127.10 *i AMOUNT 449.20 449.20 CHECK REGIST7-R VEND01 IT --M DESCRIPTIO') ZACKSANC CHAIN/HOOKS AC -C O -U N T-- -N 0 e_ I.1 409822.09 FUND 01 TOTAL GENERAL FUND 19578.75 FUND 05 TOTAL ENGR ENTERPRISE _8.35 ----- FUN Q-- O9 .TOTAL--- -- -FE),.E R 239623.91 FUND 15 TOTAL SEWER UTILITY 99944.37 FUND 74 TOTAL COYS PROJ FUND 759977,47 TOTAL MANUAL CHECKS 0.-6-0--Pubfi-c Regr. Frazell, Shaughnessy 10467 43-56 Kathleen Swanson Mileage Clerk Conference 10468 5,383-07 Comm. Revenue SIT W/H 3/2 & 3/16 Pavroll.-----..- 10469 200.00 Perkegwin Inc Ernest money 10470 1,000.00 Venita Warnke 1st Install propery purchase 10471 2,511.80, State Treas SS Fund -Union FICA 3ZI6 PF 16472*' u 1-,'14-0'.15 St Cap Cr Payroll Deductions3/16 10473 300.00 Dakota County Bank of 10474 4,605.79 Director Int Revenue FTT.---W/H,3/ 10475 21,234.16 City MH PR Account 3/16 Payroll 10476 800.00 Dakota County Bank Advance money J. Neska 37,468.53 GT 113,446.00 LIST OF 1984 CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON APRIL 3, 1984 Ory Bakke Insulation, Inc. Kuehn Excavating Rohl and Timm Excavating Sherman Energy Contracting Patio Enclosures, Inc. General Contractor's License Excavating License Excavating License General Contractor's License General Contractor's License 1984 CIGARETTE LICENSE TO BE APPROVED BY CITY COUNCIL ON APRIL 3, 1984 George's Golf Range CITY OF MENDOTA HEIGHTS MEMO March 28, 1984 TO: Mayor, City Council and City Ad rr nistrator FROM: James E. Danielson Public Works Director SUBJECT: Gryc Continued Hearing The public hearing held in March on this project was continued for staff to meet with the concerned resident (Christoffersen) and to study the feasibility of continuing Evergreen Knoll through to Dodd Road. Staff has had a meeting with the Christofferson's, and presented them a more detailed drawing clearly illustrating the impact of this new construction on their property. Upon reviewing that drawing and with assurances by staff that assessments against their:•property could be deferred by Council, they seemed to be more accepting of the project. Staff has also completed study of the Council's question about pushing Evergreen Knoll through to Dodd Road with Phase I construction, staff con- tinues to recommend that Phase I construction be completed as presented at the public hearing in March, it is the more cost effective alternative. RECOMMENDATION: Staff recommends Council approve the two Phase construction scheme and allow an access road entering from the north at Wachtler/Wentworth be extended to serve the Phase I part of the new Gryc Subdivision (19 lots in Phase I)'.- Preliminary assessments have been calculated: PROPERTY OWNER ESTIMATED ASSESSMENT Shaughnessy & Young $48,000.00 Christofferson 15,000.00 Average Gryc Lot 14,000.00 Hanson 10,000.00 ACTION REQUIRED: If Council desires to implement staff's recommendation, they need to pass motions adopting Resolution No. 84- , Resolution Ordering Improvement and Preparation of Plans and Specifications for Sanitary Sewers, Water, Storm Sewers and Street Construction to serve Evergreen Knolls (Gryc Subdivision) and Adjacent Areas (Improvement No. 83, Project No. 4) and Resolution No. 84- , Resolution Requesting Dakota County to Participate in the Upgrading of County Road 8 at the Intersection of Wachtler and Wentworth Avenues. `k City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR SANITARY SEWERS, WATER, STORM SEWERS AND STREET CONSTRUCTION TO SERVE EVERGREEN KNOLLS (GREG SUBDIVISION),A!ND ADJACENT AREAS (IMPROVEMENT 90. 83�,,PROJECT NO. 4) WHEREAS, a public hearing was held on the Sixth day of March, 1984, at 7:45 o'clock P.M. in the City Hall of the City of Mendota Heights, Minnesota pursuant to resolution duly adopted by the City Council of the City of Mendota Heights on the question of the proposed construc- tion of the following described improvements: The construction of an extension to the City's sanitary sewer system, including appurtenances and incidentals thereto, and the acqui- sition of easements, and the reconstruction where necessary of streets and easements in the area hereinafter more particularly described. The construction of an extension to the City's water distribution system including appurtenances and incidentals thereto, and the acqui- sition of easements, and the reconstruction where necessary of streets and easements in the area hereinafter more particularly described. The construction of a storm sewer system including appurtenances and incidental thereto and the acquisition of easements, in and for the area hereinafter more particularly described. The construction -of street improvements consisting of the acquisi- tion of easements and the grading, stabilization, drainage and bitumi- nous surfacing, and the construction of concrete curbs and gutters on the streets to be situated in the area hereinafter more particularly described. WHEREAS, due publication of the notice of public hearing on said pro- posed construction has been attended to; and WHEREAS, mailed notice of said hearing has been mailed more than 10 days before the date of said hearing to the owners of each parcel situated within the area proposed to be assessed, all in accordance with the applicable Minnesota Statutes; and WHEREAS, the City Engineer reported that the proposed improvement and construction thereof were feasible and desirable and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the area proposed to be assessed for said improvements is situated within the City of Mendota Heights in Dakota County, Minnesota 41and is more particularly described as follows: f Land abutting the East line of Section 23, Township 28 North, Range 23 West and South of Wentworth Avenue (CR 8) and North of Bachelor Avenue together with the West 211.74 feet of the East 566.85 feet of Lot 36, and the West 1 acre of Lot 36, to- gether with the East 1 acre of the West 2 acres of Lot 36, as well as Lots 39, 40, 41, and 42 of Auditors Subdivision No. 3, Section 24, Township 28 North, Range 23 West. WHEREAS, the City Council then proceeded to hear all persons interested in said improvement and all persons were afforded an opportunity to present their views and objections to the making of said improvements. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota as follows: 1. That it is advisable, feasible, expedient and necessary that the City of Mendota Heights construct the above described improvements, and it is hereby ordered that said improvement be made. 2. That the City Engineer be and he is hereby authorized and directed to prepare plans and specifications for said improvement. 3. That said improvement shall hereafter be known and designated as Improvement No. 83, Project No. 4. Adopted by the City Council of the City of Mendota Heights this 3rd day of April, 1984. ATTEST: Kathleen M. Swanson City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood, Mayor CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 84 - RESOLUTION REQUESTING DAKOTA COUNTY TO PARTICIPATE IN THE UPGRADING OF COUNTY ROAD 8 AT THE INTERSECTION OF WACHTLER AND WENTWORTH AVENUES WHEREAS, City of Mendota Heights is preparing the plans to intersect a new City Street with County Road 8 (Wachtler and Wentworth Avenues) where it makes a 90 degree curve; and WHEREAS, that curve is now very hazardous; and WHEREAS, the City Engineering staff has worked with the County Engineer to develop a design that would upgrade that curve to make it a tee intersection thus improving the safety; and WHEREAS, Dakota County upgrades County roads through cooperative agree- ments with municipalities on an apportionment ratio of 55 percent (55%) County, 45 percent (45%) municipality. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights that Dakota County is hereby requested to participate with the City in 1984 by upgrading County Road 8 at the point where it makes a 90 degree curve changing from Wachtler Avenue to Wentworth Avenue by reconstructing it as a tee intersection with the new City street (Wachtler Avenue extended); and BE IT FURTHER RESOLVED, that the County be requested to allow the City to complete the reconstruction work in conjunction with the new City street construction Improvement No. 83, Project No. 4, at an estimated cost of $39,100.00, the County share being estimated at $21,500.00 Adopted by the City Council of the City of Mendota Heights this 3rd day of April, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood, Mayor ATTEST: Kathleen M. Swanson City Clerk EVERGREEN KNOLLS 1ST ADDITION N I JAMES R. HILL, INC CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council,-OJ FROM: Kevin D. Frazel City Administr or March 26, 1984 SUBJECT: Presentation by State Representative Arthur Seaberg Representative Seaberg has been appearing at all of the City Councils in the District which he represents, to become better acquainted with the local elected officials, and to discuss any issue that may be of concern to them. He has requested to appear at the April 3rd Mendota Heights Council meeting. Enclosed with your packet is a copy of a letter which I recently sent to Representatives McKasy and Seaberg, as a follow-up to a lunch meeting that Councilwoman Witt and I had with the two of them. The subject of that letter is upcoming legislative issues that will be of concern to Mendota Heights. You may wish to review this letter in preparation for your discussions with Representative Seaberg. CITY OF MENDOTA HEIGHTS MEMO n March 26, 1984 TO: Mayor and City Council FROM: Kevin D. Frazell �� City Administr or SUBJECT: Appointment of New Council Member Councilmember Jim Losleben submitted his letter of resignation, to be effective April 1, 1984. Councilman Losleben's term expires December 31, 1984. Under state statute for Plan A cities, the Council is responsible for appointing a replacement, if it is in the latter half of the encumbent's term. Mayor Lockwood announced Losleben's resignation at the March 6th Council meeting. Council agreed that letters of interest from those who would like to be considered for appointment to the vacancy would be received through March, with Council to make the appointment at the April 3rd meeting. This fact was widely disseminated in the local press, with a deadline for applications being given of Friday, March 30, 1984. Attached are copies of all of the applications and letters of interest which were received at the City offices through the time that this packet was sent out, late Friday, March 30th. ACTION REQUIRED Council should consider the applications in what ever manner it deems appropriate, then pass a motion appointing the selected candidate to the Council position vacated by Jim Losleben, for a term expiring December 31, 1984. attachments NAR 15 1984 ' CAPL W. CUMMINS III Mayor Robert G; Lockwood - ------------Mardi-l2;-1984 2 Hingham Circle Mendota Hts., Minn. 55118 Dear Mayor Lockwood: It has come to my attention that Councilmember James Losleben has submitted his resignation from the Mendota Heights City Council and that his successor will be appointed during the next month. I would like to be considered for that appointment and am submitting my resume for your consideration. My recent activities in the community and before the Council have been focused on a single issue: the proposed Eagan Racetrack. However, my interest in government, both as a student and a participant, is much broader. I believe that my experience and understanding of local, state and federal government as documented in my resume would be an asset to the City of Mendota Heights. While the future development of the areas adjacent to Interstate 494 will continue to be a significant concern, I am interested in participating in helping to direct the orderly growth and development of the entire Mendota Heights community. I believe that the unique character of Mendota Heights as a high-quality, residential community must be preserved - but, that this can be done in ways compatible with orderly and appropriate commercial and industrial development in designated areas of the City. I reside in the same section of the City as Council - member Losleben. While he has represented the entire community well, as I would hope to do, I think it is appropriate for you and the members of the Council to give consideration to appointing a person from the same geographic area as the departing Councilmember. I would be honored to serve out the balance of Mr. Losleben's term and believe that I would be a constructive, contributing member of the Council. If I can provide you with any references or additional information, please call me (after March 20) at 454-6262(H) or 372-5161(0). Sincerely, Carl W. Cummins III cc: Councilmembers Hartmann, Witt, Mertensotto, Losleben Kevin Frazell 1970-1973 included Legal employment. Carl W. Cummins, III -2- UNIVERSITY OF MINNES0►rA LAW SCMM Minneapolis, Minnesota Juris Doctorate degree awarded, June, 1973. Activities Aid Society, College Republicans and part-time legal HARVARD UNIVERSITY Cambridge, Massachusetts 1965-1969 Bachelor of Arts degree awarded, June, 1969. Concentration in American Government, with significant course work in international relations and comparative governments. Activities included Kennedy Institute of Government Seminar Program, College Republicans (Secretary), varsity swimming (three letters awarded), Sigma Alpha Epsilon Fraternity (Vice - President) and Cambridge Settlement House tutorial program. Ramsey County Bar Association, Minnesota State Bar Association, American Bar Association, American Gas Association, Minnesota Government Relations Council. P[JMCATICNS "The Judicial Selection Process in Minnesota," The Hennepin Lawyer, November, 1981. CIVIC ACTIVITIES 1981 -Present Member, Minnesota Supreme Court Judicial Planning Council 1980 -Present Member, Citizens League 1979-1983 Director, St. Paul Athletic Club 1978-1979 President, Ramsey County Law Library Board of Trustees 1978 President, Harvard Club of Minnesota 1978 President, Harvard Club of Minnesota Foundation 1978 Co-founder, Committee for a Non -Partisan School Board 1978 Member, St. Paul Ramsey hospital Institutional Review Board 1977-1979 Chairman, Ramsey County Independent -Republican Party 1977-1979 Member, Minnesota Independent -Republican Party Executive and State Central Committees 1975-1979 Member, St. Paul Chamber of Commerce Education Committee 1975 Member, St. Paul Public School Desegregation Review Committee 1974-1980 St. Paul Jaycees (Vice -President, 1978; Legal Counsel, 1977; State Director, 1975) 1974 -Present St. Paul Breakfast Optimist Club (President, 1976) Born: December 12, 1947 Excellent Health St. Paul, Minnesota Telephone numbers: Married4612) 454-6262 (Hone) Two children (612) 372-5161 (Office) REAMS CARL W. QM Um, III 2312 Nashua Lane St. Paul, Minnesota i'Ii WEGASCO, IN-. Minneapolis, Minnesota 1983 -Present Director, Government Relations. Established Government Relations Department for large, diversified natural gas utility. Responsible for federal congressional arra regulatory relations, legislative and regulatory relations in three states and coordination of local government relations. Developing governmental arra political awareness training programs for company employees. Company liaison to major business organizations. STATE OF MILS OFFICE OF THE GOVERNOR St. Paul, Minnesota 1978-1982 Special Assistant to the Governor. Legal Counsel to the governor arra his staff on matters pertaining to the governor's powers and responsibilities.' Duties included acting as the governor's legislative liaison and policy coordinator for matters concerning the hollowing state agencies: Department of Public Service, Public Utilities Commission, Department of Commerce (Banking, Insurance, Securities and Consumer Services), Department of Economic Development, Department of Public Safety, Department of Military Affairs, State Board of Investment and Upper Great Iakes Regional Commission. Responsible for administering the judicial selection process, acting as the governor's emergency management coordinator and serving as the governor's liaison to the judiciary: UNIVERSITY CF VMWOTA LAW SCWM Minneapolis, Minnesota, 1981-1982 Guest lecturer on the legislative process. C M TINS AND CL MINS, P.A. St. Paul, Minnesota 1973-1978 Attorney and Vice President. Experience in general civil matters including trial practice and significant work in corporate, real estate, pension arra profit-sharing, probate and family law. March 13, 1984 Mayor Robert Lockwood MAR c/o City Clerk 198 City of Mendota Heights 750 South Plaza Drive Mendota Heights, Minnesota 55120 Dear Mayor Lockwood: I feel it is appropriate to respond in writing to your telephone call of last Friday even- ing, inquiring whether I might be interested in being considered as a candidate to be appointed to fill the council seat vacated due to the resignation of Jim Losleben. After spending a few days considering the potential implications of my decision, I have decided that yes, 1 definitely am interested in the position, and herein submit my cre- dentials. -3+ years service as a member of the Mendota Heights Planning Commission, 2 as vice chair -demonstrated interest in the on-going business of the city, evidenced by attend- ance at public information meetings and various council meetings -professional experience in architecture, planning and development - valuable resources in light of potential construction activity and growth in Mendota Heights. (Employment history: Registered Architect, presently one of the Senior Associates with a small architectural firm headquartered in West St. Paul, 17 years with the company, 2 of those years contracting services on a free lance basis as I operated my own business out of my home when my 2 children were very young. ) -personal commitment to the community -neighborhood spokesperson to the School Board hearing when school closings were being determined, arguing in favor of keeping Mendota School open -Mendota Heights homeowner for 7 years, currently involved in finalizing ,plans for the summer construction of a replacement home, again in the same neighborhood of Mendota Heights. -commitment to carefully monitored growth and development of the community and fiscal responsibility in government -sincere interest in the welfare of the citizens, the neighborhoods, and the community as a whole If you desire, I am available for a personal meeting with you or other appropriate per- sonnel who will be involved in the final recommendations and selection of the replace- ment Council Member. In the meantime, I am looking forward to the possibility of working with you, the other council members and city staff, and being of service to our community. Very truly yours, ® Ja et B. Blesener JBB:pk Mayor Robert Lockwood 750 So. Plaza Drive Mendota Heights, MN 55120 Dear Mayor Lockwood March 16, 1984 *I am taking this opportunity to apply for the council position recently vacated by Jim Losleben. To support this application, I have outlined the following resume for you:• and the other members of the city council to review. RESUME Age: 55 Marital Status: Married 32 years Resident of Mendota Heights: 27•years Children: 5 daughters Member of Mendota Heights City Council: 7 years (1972-1978) Employment History: Journeyman Sheet Metal Worker for 31 years. Present Employer: City of So. St. Paul, 7 years Previous Employers: Nelson Sheet Metal, 6 years Daytons Bluff Sheet Metal, 10 years Harry Wahl Sheet Metal, 15 years Professional Qualifications: Currently holding three (3) Master Certificates of competency with the City of St. Paul, they are: 1. Master A -B Refrigeration Installer, No. 7517 2. Master Warm Air Heating, No. 4453 3. Master Ventlation Work, No. 4452 Ceritfied Building Official, certified by the state of Minnesota, Building Official No. 0562, 8 years Military Service: U.S. Air Force during Korean conflict (1951-1952) Berlin Crisis (1961-1962) page two Member of the Minnesota Air National Guard for 21 years. Community Activities: Served on the church council as Vice -President f6r 7 years. Served as President of Church Mens Club. Member of the Church Task Force for barrior proofing and property management. Professional Organization Membership: Secretary of the North Star Chapter of the International Conference of Building Officials. It has been said that, "Experience is the best teacher," with the experience of serving on our city council and serving in the capacity of code enforcement officer for the City of So. St. Paul, I believe that I am qualified. There is only one reason and one reason only for the position of elected official or an appointed official to exist. To serve the people of the community. I have the experience, knowledge, and dedication to -serve the residence of Mendota Heights. Very truly yours lG'l/ sse 1 A. Wahl rw%tw March 18, 1984 Honorable Robert Lockwood, Mayor City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 Re: Appointment to City Council Dear Mayor Lockwood, I would appreciate being considered by you and members of the City Council, to fill the vacancy on the City Council created by the resignation of Jim Losleben. I have been actively involved. -in issues related to the city for well over six years. I have served as a member of the Mendota Heights Park and Recreation Commission and am currently vice - chairperson. I also served as secretary for two and one half years. As a member of the Park Commission, I've become familiar with a whole range of issues affecting the city. These have included the review of the city's development plans, the planning of the new fire station, and was directly involved in.the consideration and adoption of the city's comprehensive plan. I therefore am familiar with where the city has been in the past and where it plans to go in the future. Finally, I have been a frequent representative of the Park Commission at the bi-monthly City Council meetings. In addition to my work on the:Park Commission, I've been active at the Dodge Nature Center for eight years as a teacher -naturalist. This volunteer effort is also directly related to the well-being of our community. I have also been active in the same church for twenty-eight years in many capacities, and have worked on many P.T.A.'s and Home and School Associations, and was an active member in the Crocus Hill Association for many years. As you can see from the foregoing, I have an extensive back- ground in community involvement, strong interest in serving my community, and at the present time, I have the time and energy to do what it takes o educate myself in the broad range of issues in which the City Council is now involved. I would deeply appreciate the support of you, and the City Council to fill Jim Losleben's position. Thank you for your consideration of my application. If you, or any of the members of the City Council have questions con- cerning my application, please do not hesitate to let me know. Very truly yours, 27 777&K��Or�m Dorothy M. cMonigal 703 Second Avenue Mendota Hoights, MN 55118 457-1703 Mayor Robert Lockwood Mendota Heights City Hall 750 S. Plaza Drive Mendota Heights, MN 55120 Re: Application for City Council Vacancy Dear Mayor Lockwood: I hereby apply for the vacancy on the City Council created ® by the resignation of Jim Loslenben. By way of formal eligibility, I reside at 988 Stratford Road, Mendota Heights, Minnesota 55118 and am 39 years of age. My telephone numbers are as follows: Home: 454-6431 Office: 222-2811 BACKGROUND 1. Marital Status: Married with two children ages 11 and 6 2. Residence: 988 Stratford Road, Mendota Heights, MN since January, 1981 3. Family Background: Born and raised in South St. Paul, Minnesota 4. Employment: Attorney at law with St. Paul Law Firm of Peterson, Knutson, Flynn and Hetland, 345 Cedar Bldg., Suite 800, St. Paul, MN 55101 Prior to practicing law, I was a Special Agent with the Federal Bureau of Investiga- tion from 1969 through 1972. LAW OFFICE �Etizs.on, Xnutwtz" :_TLynn E� PROFESSIONAL ASSOCIATION 345 CEDAR BUILDING - SUITE 800 ST. PAUL, MINNESOTA 55101 FRED N. PETERSON, JR. 612-222-2811 THOMAS S. DEANS JAMES E. KNUTSON PATRICIA A. MALONEY JOSEPH E. FLYNN FREDERIC W. KNAAK PAUL W. D March 15 , 198 4 FRANCES H. GRAHAM ROBERT A. HUGHES A. HUG DAVID S. BARTEL PAUL C. RATWIK SUSAN J. SCHOELL JOHN M. ROSZAK PATRICK J. FLYNN THOMAS M. SIPKINS JOHN M. MAAS, PH.D. CONSULTANT Mayor Robert Lockwood Mendota Heights City Hall 750 S. Plaza Drive Mendota Heights, MN 55120 Re: Application for City Council Vacancy Dear Mayor Lockwood: I hereby apply for the vacancy on the City Council created ® by the resignation of Jim Loslenben. By way of formal eligibility, I reside at 988 Stratford Road, Mendota Heights, Minnesota 55118 and am 39 years of age. My telephone numbers are as follows: Home: 454-6431 Office: 222-2811 BACKGROUND 1. Marital Status: Married with two children ages 11 and 6 2. Residence: 988 Stratford Road, Mendota Heights, MN since January, 1981 3. Family Background: Born and raised in South St. Paul, Minnesota 4. Employment: Attorney at law with St. Paul Law Firm of Peterson, Knutson, Flynn and Hetland, 345 Cedar Bldg., Suite 800, St. Paul, MN 55101 Prior to practicing law, I was a Special Agent with the Federal Bureau of Investiga- tion from 1969 through 1972. Mayor Robert Lockwood March 15, 1984 Page Two Prior to my employment with the FBI, I was a student. 5. Educational Background: 1969, Juris Doctor, University of Minnesota 1966, Bachelor of Arts Degree, University of Minnesota 1962, High School Diploma, Cretin High School, St. Paul, Minnesota 6. Public Service: Director, Metropolitan Park Board since 1979. The Metropolitan Park Board is a non-profit organization that assists political subdivisions in acquiring land for use as parks. Member of the First District Bar Asso- ciation's Ethics Committee since 1976. Former member of the Advisory Park Board and Advisory Planning Commission and the Assessment Review Committee of the City of Eagan, Minnesota while a resident of that City immediately prior to moving to Mendota Heights. QUALIFICATIONS AND INTERESTS As a practicing attorney, I represent many political subdivi- sions throughout the state in matters as diverse as fiscal con- sultation, labor relations, contract bidding, zoning matters, assessment matters, election procedures, lobbying, and tort liability. In addition, as a member of the Advisory Planning Commission, the Advisory Park Board, and the Assessment Review Board for the City of Eagan when I was a resident of that City, I learned the processes and procedures applicable to matters that would come before those various bodies. I have also had occasion to appear before City Councils, County Boards, the State Legislature, and many other judicial and administrative bodies and boards throughout the State of Minnesota. Mayor Robert Lockwood March 15, 1984 Page Three I have always had an interest in public service as by my participation in city government while a resident of Eagan. I am now anxious to participate more fully in of the City of Mendota Heights. I have always been a faithful member of any body or of which I was a member, and have generally been able to my working schedule so that I have no conflicts with my demonstrated of the City the affairs committee adjust civic duties. Except for my tour of duty with the FBI, I have been a life long resident of Dakota County, and more particularly, northern Dakota County. Knowing the area as well as I do, my family and I carefully selected the City of Mendota Heights as our permanent home. The City has created and provided the quality of life that we carefully sought and seek to maintain within the bounds of fiscal prudence. While the community may be idealic at the present time, I believe that elected and appointed representatives of the people must anticipate and deal with the potential intrusive forces which can have an adverse impact on our community. Accordingly, effective channels of communication must be maintained with our neighboring political subdivisions and with other levels of government so that any inevitable adverse forces can be minimized and positive forces can be maximized. For example, during the state's recent fiscal crisis, some of the state's problems were shifted to municipal government. Such a result was probably inevitable, but every effort has to be made to minimize these adverse effects of legislative action. Many other examples could be cited. I would hope that I would be able to use my training and ex- perience to assist our community in better shaping and planning its future to maximize and continue the excellent quality of life that we presently enjoy. I would be most pleased to have the opportunity to meet with you and any interested members of the Council to further discuss my qualifications, interests, or any specific issues that you might care to discuss. Please feel free to call me either at my office or at home if you would care to meet with me or to discuss any particular subjects over the telephone. If you desire to contact Mayor Blomquist of Eagan or Eagan Administrator Tom Hedges, please feel free to do so. If you would ft Mayor Robert Lockwood March 15, 1984 Page- Four like any references, please so advise. Very truly s, IA John M. Roszak JMR/kt cc: Council Member John Hartmann Council Member Charles Mertensotto Council Member Elizabeth Witt cgr SPICER, WATSON & CARP ATTORNEYS AT LAW B2B MIDLAND BANK BUILDING 401 SECOND AVENUE SOUTH MINNEAPOLIS, MINNESOTA 55401 TELEPHONE (612) 341-4334 RICHARD G. SPICER PETER H. WATSON HOWARD S. CARP TANYA M. BRANSFORD March 21, 1984 Mr. Kevin Frazell City Administrator 750 South Plaza Drive Mendota Heights, MN 55120 Dear Mr. Frazell: OFCOUNSEL LELAND S. WATSON I am at this time responding to the public notice wherein there was notification that there is a vacant seat on the City Council. For many years I have had a latent interest in the City of Mendota Heights and I have many times discussed with my wife and friends the_possibility of running for City Council. Although I am not active in politics I have enjoyed the 9 1/2 years I have resided in Mendota Heights and have particularly enjoyed the direction the City has taken during this period and would like to see the City continue in its present direction. As you will note, I am an attorney and have been practicing since 1971 and during this period, besides a general practice of law, I have been defense counsel for the Metropolitan Transit Commission for personal injury and workers' compensation matters. As for other qualifications, I have been somewhat active in Mend -Eagan youth activities. Besides my obvious interest in the opening that is presently available, I am not really sure what other information you or the Council would require to accept this letter as a formal application of that interest. I understand that the City will make a final decision the first week of April, 1984 at an open meeting of the Council. Unfortunately, I have a previous committment to visit some relatives in Europe during this period. Because this committ- ment has been made about six months ago, I cannot back out at the present time. I would hope my unavailability during the first week of April will not be a barrier to my application. March 21, 1984 Mr. Kevin Frazell Page 2 In any event, I want to thank you and the Council for the opportunity to apply at this time and I would be more than.happy to meet with you or Council members prior to my departure on March 30, 1984. Ver t� ul yours, J Richard G. Spicer RGS:sb ROBERT H. LEFFERT 669 Maple Park Drive St. Paul, Minnesota 55118 Mayor Robert Lockwood City of Mendota Heights Mendota Heights City Hall 750 S. Plaza Drive Mendota Heights, MN 55120 Dear Mayor Lockwood: MAD March 2 3, 19 84 I am submitting this letter of application to serve as a councilman on the Mendota Heights City Council, for the remainder of James Los lenben's 'term. . I have been a resident of Mendota Heights since July, 1970, when I moved here from Rochester, NY to aaork for Butwin Sportswear Qo., in St. Paul, M. I am presently General Manager. I am a resident of Ivy Falls and live at 669 Maple Park Dr., where I have lived since 1971. Since living in the Twin Cities, I have become active in municipal and community organizations. I am a member of the Advisory Committee on Transit, a citizen's body appointed to advise the Metropolitan Transit Commission. I have assumed several sub -committee chairman- ships since serving on this committee and am presently its vice- chairman. I have also served cn the Henry Sibley High School Parents Advisory Committee where both of my children have graduated with highest honors. I have been an active participant in the Ivy Falls neighborhood organization, especially during the recent street re- novation of the neighborhood. I have also been an active board menber of other organizations. I presently serve on the board of directors of the Temple of Aaron, and the Minnesota Apparel and Textile Association. In 1981-83, I was president of the Parents Committee of the Minnesota Medical Foundation, a parent support group for University of Minnesota medical students. ROBERT H. LEFFERT 669 Maple Park Drive St. Paul, Minnesota 55118 I 'amespecially interested in serving as a ,00unci..iman in Mendota' Heights for a number of reasons: 1. I am interested in maintaining a low real estate tax base. 2. I want to retain the high value of the property of our community. 3. I feel that the Ivy Falls area needs representation on the Council since some of its needs and requirements are quite unique. I feel that I can speak for and represent my neighbors with understanding and conviction. 4. I am interested in retaining the high educational standards of our community. I feel our community should cooperate with the school district to enhance both. 5. I am interested in maintaining the safety and high moral standards of our community. 6. I an interested in maintaining fiscal responsibility in the city budget. 7. I am interested in maintaining the high quality of life for which the city of Mendota Heights has become known. I hope you will review my application favorably. Sincerely yours, / 0 if dAW&4 0 // � J Robert H. Leffert 699 Maple Park Drive St. Paul, 14N 55118 612-457-1358 Education Syracuse University, Syracuse, NY College of Business Administration Degree: Bachelor of Science, June 1952 Employment General Manager, Butwin Sportswear Co. , St. Paul, MN Manufacturers of athletic outerwear, industrial outerwear and career apparel. 1970 -present General Manager, E. Rosenstein Sons, Division of Alleson of Rochester, Inc., Rochester, NY 1960-1970 Salesman, I. M. Frohman Co. , Rochester, NY 1956-1960 Assistant Branch Manager,, ' C. E. Chappell & Son, Syracuse, NY 1955-1956 Division Manager, Sears,'Roebuck & Co., Syracuse, NY 1952-1955 u Activities MTC Advisory Committee on Transit 1978 -present, Vice Chairman Minnesota Apparel & Textile Association Board of Directors 1980 -present. Temple of Aaron Board of , directors 1975 -present University of Minnesota Medical Foundation Parents Advisory Committee 1981-1983, President 916 Area Vo -Tech Institute -Apparel Services Advisory Council 1978-1983 a Henry Sibley High School ,Parents Advisory Committee 1978-1979 References available upon request ] March, 1984 r. March 28, 1984 Mayor Robert Lockwood City of Mendota Heights 750 South Plaza Drive Mendota Heights, Mn. 55120 Dear Mayor Lockwood, MAR 2 9 1994 I request that I be given consideration to fill the remainder of Councilman Jim Losleben's term. I have been a resident of the city for three years living at 532 Huber Drive. During this time I have served on the volunteer fire department and have taken an active interest in city affairs. Prior to this my family and I resided in Eagan for almost nine years. I am employed as a Pilot -Supervisor for Northwest Airlines with the responsibility for interviewing, selecting and training of new pilots. In addition my responsibilities also include the supervision of recurrent and annual training for approximately 250 additional pilots. I have also maintained a reserve commission in the United States Marine Corps as a Lieutenant Colonel and have served as a squadron commander. None of these responsibilities would at present keep me from taking an active role in council affairs. Both of these responsibilities demonstrate administrative abilities, decision making qualities and leadership. I represent no specific group of individuals but do feel that this city will need on going conservative leadership in order to address problems concerned with overseeing a growing city, its staff and associated budgetary responsibilities. In addition the need to maintain orderly and aesthetic growth along the 494 corridor and the T.H. 149 and S.H. 110 intersection will test the councils administrative and decision making qualities to say nothing of leadership abilities. I am capable of meeting these challanges and welcome the opportunity to do so. Sincerely, -I/ j, _,— Stuart L. Henning To Mayor Robert Lockwood March 29, 19F4 I wish to put my name in application for the vacant council position of Mendota Heights. I am a physician in Internal Medicine and Pulmonary disease and practice in downtown St..Paul in the Doctor'ts Professional Building and United Hospital. I received my MD from George Washington Medical School In Washington, DC,:interned at Minneapolis General and served in. the U.S. Navy at Pearl Harbor, Hawaii for three years as a Lieutenant. I then returned to Minnesota and took four years of training at the Mayo Clinic Graduate School. I have lived in Mendota Heights for 14 years practicing medicine. I am an Associate Professor of Clinical Medicine at the University of Minnesota Medical School. I have been active in the Boy Scouts of America as a Troop Committee Chairman and a Institutional Representative. I have served as Presidert, Vice President, Chairman of the Youth Committee and Chairman of Stewardship at Salem Lutheran Church. I have also been a Past President of Somerset PTA. I am married, have seven children, ages 19-2. The oldest is a sophmore at St. Olaf Colleae. I am a Rotarian in St Paul. and members of the Pool and Yacht Club and the Lillydale Tennis Club. I have appeared before the Mendota Heights Council and the Plarninw Cimmittee several occasions regarding our neighborhood and it's development. I am willing to devote my time and energy to the council for a city and state I love very much. Sincerely, Robert Altman, MD March 27, 1984 ,LIAR 2 9 1984 Mayor Robert Lockwood City of Mendota Heights 750 S Plaza Dr Mendota Heights, Mn 55120 I wish to express my interest in filling the vacancy on the council. Briefly, Residency - 30 years Experience - 20 years Bank Accounting Education - 2+ years (100+ credits, U of M Extension) in Business and Psychology I have no particular "ax to grind" at this time, but would like to represent this section of the city and,of course, continue our moderate taxes. My children are grown, so I have more time to spend on Community Service. Jeannette Rivers 546 John Street 457-3820 • CITY OF MENDOTA HEIGHTS MEMO March 29, 1984 TO: Mayor, City Council and City Adm.;strator FROM: James E. Danielson Public Works Director SUBJECT: Riverwood Place - Final Plat Approval DISCIISSMN - Bill Strub has submitted his final plat documents for execution by the City. He has executed the Develper's Agreement and easement docu- ments for the unplatted land. RECOMMENDATION: These documents are identical to those submitted and approved earlier by City Council. Staff recommends final approval. ACTION REQUIRED: If Council desires to implement staff recommendation they should pasts a motion adopting Resolution No. 84- Resolution Approving Final Plat for Riverwood Place. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO, 84 - RESOLUTION APPROVING FINAL PLAT FOR RIVERWOOD PLACE WHEREAS, a final plat for Riverwood Place has been submitted to the Council; and WHEREAS, the City Council has reviewed said final plat and finds the same to be in order. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the final plat of Riverwood Place submitted at this meeting be and the same is hereby approved; 2. That the appropriate City officials be and they are hereby authorized to execute the final plat on behalf of the City of Mendota Heights. Adopted by the City Council of the City of Mendota Heights this 3rd day of April, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS MEMO March 28, 1984 �C�O- TO: Mayor, City Council and City Addinistrator FROM: Edward F: Kishel City Engineer SUBJECT: Creek Relocation Lot 2, Willow Springs Addition Imp. 83-6 Job 8315 nTq IICCTnm Mr. John Callahan has requested certain surface water improvements on Ldt 2, Willow Springs Addition preparatory to subdividing the lot. Council has ordered the improvements and staff has prepard plans and specifications to do the work. The plans will be available for discussion at the April 3rd Council meeting. RECOMMENDATION Staff recommends approval and requests the setting of an invited bid opening for April 13, 1984, at 10:30 o'clock A.M. ACTION REQUIRED Council is requested to adopt the attached resolution relative to the approval. City of Mendota Heights • Dakota County, Minnesota RESOLUTION NO. 84 - RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING WORK DONE BY DAY LABOR TO SERVE LOT 2, WILLOW SPRINGS ADDITION (JOHN CALLAHAN) (IMPROVEMENT NO. 83, PROJECT NO. 6) WHEREAS, the City Engineer reported that the proposed improvements and construction thereof were feasible and desirable and further reported on the proposed costs which consists of said improvements and construc- tion thereof; and WHEREAS, the estimated cost of such improvement does not exceed $10,000.00; and WHEREAS, the City Council has heretofore directed that the City Engi- neer proceed with the preparation of plans and specifications thereof; and WHEREAS, the City Engineer has prepared plans and specifications for said improvements and has presented such plans and specifications to the City Council for approval. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the plans and specifications for said improvements be and they are hereby in all respects approved. 2. That the City Engineer shall proceed under the direction of the Council, as given from time to time, to carry on all work in connection with such improvement in accordance with the plans and specifications herein approved. 3. That the Mayor and City Clerk are hereby authorized to execute a negotiated contract for said construction. Adopted by the City Council of the City of Mendota Heights this 3rd day of April, 1984. ATTEST: Kathleen M. Swanson City Clerk 1 CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood, Mayor CITY OF MENDOTA HEIGHTS MEMO March 28, 1984 / �/o � TO: Mayor, City Council and City AVnistrator FROM: James E. Danielson Public Works Director SUBJECT: Lexington Heights Apartments DISCUSSION: At the last City Council meeting, Mr. Riley had his final plat pro- posal before Council and several items on the pl.at were not according to City and County standards. The most important difference was the right- of-way width along Lexington Avenue. Mr. Riley's plat showed only the existing 33 feet when 55 feet is the current County standard. He has, since that meeting, been in to discuss his position with City staff and is now saying he will dedicate 40 feet (the City's minimum M.S.A. standard). It was mentioned during the last Council meeting that Lexington Avenue could be on the County's next 5 -year turn back program, therefore, I contacted the County relative to that question. They now state that Lexington Avenue will not be in the County's turnback program. The previous plats along Lexington Avenue have all dedicated 50 feet of right-of-way: Tilsen's Highland Heights Curley's Valley View Lexington Highland Heights Medallion Industrial Park Kingsley Estates The County feels and I agree right-of-way dedication on this future developers that they can with the City. ACTION REQUIRED: that if the City is not strong on the plat, we will be sending a message to all negotiate something less than the standard Staff recommends no action be taken on this plat until a favorable resolution of the above concern is arrived at. CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator March 26, 1984 SUBJECT: Reconsideration of Date for Joint Meeting with Parks Commission At the last Council meeting, I informed Council that the Parks Commission wished to have a joint meeting with the Council. The purpose was to discuss further plans for park acquisition and development, including the possibility of a park bond issue. At my suggestion, the Council set that meeting for April 17th, immediately following the regular Council meeting that evening. April 17th is Passover, which creates a conflict for some of the Park Commission members. Therefore, it has been requested that Council consider an alternate date for the joint meeting. Jim Stein, Park Commission Chairperson, has suggested that we consider either April 10th or May 8th, in connection with the regular Park Commission meetings, or if Council prefers to meet in connection with a regular Council meeting, the evening of May 1st. ACTION REQUIRED Council should consider the suggested dates, and choose a date and time for the joint Council/Park Commission meeting. Respectfully submitted, Kevin D. Frazell City Administrator C] CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council March 26, 1984 FROM: Kevin D. Frazell City Administrator SUBJECT: Joint Purchasing Agreement with City of Saint Paul INTRODUCTION At an earlier meeting this year, Fire Chief Leroy Noack raised the possibility of the City entering agreements for joint and cooperative purchasing with the seven county fire consortium, and the City of St. Paul. At the March 6th meeting, Council approved the agreement with the fire consortium. Submitted for your consideration tonight is the Joint Powers Agreement for Cooperative Purchasing with St. Paul. -DISCUSSION, Under the statutory Joint Powers Act, governmental entities can jointly and cooperatively exercise their authority to carry out a mutual function. One of the best examples of this authority is the numerous joint purchasing organizations around the Twin Cities. The City of St. Paul/Ramsey County Purchasing Office, which has a very high reputation in public purchasing circles, allows for joint purchasing by other area governmental entities. They currently have cooperative purchasing agreements with 28 agencies. Under their cooperative purchasing approach, most of their contracts are open-ended, allowing other members of the consortium to purchase off those contracts.1 By joining in with St. Paul, we would receive periodic notif- ication of all of their open contracts on which we could buy. We would then be -able to'issue a purchase order directly to the vendor, without the necessity of meeting'statutory purchasing requirements locally. Not only does this save by the economy of scale and bulk purchases, but greatly reduces the amount of time that the Mendota Heights staff will have to spend carrying out purchasing •-functions.'It should be noted that we are under no obligation to purchase from the St. Paul contracts if we do not find the prices or commodities acceptable. Attached for Council consideration is a Joint Purchasing Agreement between the City of Mendota Heights and the City of St. Paul. This is the standard form agreement used by the Purchasing Office. RECOMMENDATION i *For the reasons cited above, it is recommended that Council approve the Joint Purchasing Agreement. -• 2 ACTION REQUIRED A motion to approve the Joint Purchasing Agreement between the City of Mendota Heights and the City of St. Paul. Respectfull submitted, Kevin D. Frazell City Administrator attachment CITY OF MENDOTA HEIGHTS MEMO 60t March 29, 1984 TO: Mayor,. City Council and City dm rato'r FROM: Dick Ploumen Public Works Superintendent SUBJECT: Purchase of Trailer for Public Works Department INTRODUCTION This memo is in regard to the purchase of a tandem trailer for the Public Works Department, which is needed to improve production and to cut down on driving time. HISTORY In 1983, the Public Works Department purchased a small tractor for a variety of maintenance projects, including boulevards and ballfields. In preparing the budget for 1984, I overlooked this item and inadvertently forgot to put this request in the budget. DISCUSSION At the present time, one man has to take the existing single trailer and deliver one mower and operator to the job site, return to Public Works and pick up�and deliver the second mower and operator to another job site, then return'to Public Works and pick up the small tractor and deliver himself and the tractor to another job site. By the time this all takes place, half of the morning has gone by. Then in the afternoon, he has to do all this'in reverse. I asked for and received quotes from two companies. A quote of $3,670 was received from Roadway Custom Trailers of Eagan, MN, and a quote of $3,247 was received from Carlson Tractor of Rosemount, MN. I spoke with Financial Advisor Larry Shaughnessy about financing, and he said Equipment Certificates could be used as the payment method. RECOMMENDATION I I would recommend that we purchase the trailer from Carlson Equipment of Rosemount, for the price of $3,247. 1 ACTION REQUIRED I If Council concurs, they should authorize purchase of the tandem trailer from Carlson Tractor of Rosemount, MN. I If there are any questions, please feel free to call me at 454-4059, as I will be unable to attend the Council meeting due to a Public Works Adminis- trator Course which I am attending at North Hennepin Community College. CITY OF MENDOTA HEIGHTS MEMO �Ma rch 29, 1984 T0: Mayor, City Council and City tatoVfr FROM: Dick Ploumen Public Works Superintendent SUBJECT: Summer Help HISTORY Every summer for the past five or six years, the Public Works Department has hired three students for extra summer help. In 1983, the Council suggested that we try to hire from Mendota Heights first. This worked out very well. So well, in fact, that the same people want to work again in 1984. This would eliminate any applications or interviewing of new people. RECOMMENDATION Rehire the same three people as were hired in 1983. ACTION REQUIRED Should Council concur, we would hire the same people back for the summer of 1984. NOTE TO COUNCIL: The three employees for 1983 were: Steven Casey Denton Nerison Jon Lerbs CITY OF MENDOTA HEIGHTS MEMO CMarch 19, 1984 TO: Mayor, City Council and City A inistrator FROM: Kathleen M. Swanson City Clerk SUBJECT: Public Address System Quotations INTRODUCTION Some of the members of the audience present for the January 17th and February 7th discussions on the racetrack issue complained of an inability to hear the Council.. The Council acknowledged the comments and directed staff to research costs for the installation of a public address system in the Council chambers. In response, staff has solicited informal quotations from three sound system suppliers and attached the quotations for Council review and consideration. DTRC1TgGTnm During the week of February 19th, sales representatives from Blumberg, Sound Productions, Inc., and Electronics Design viewed the Council chambers. Each was requested to prepare quotations for two types of systems: a basic, inexpensive system which would provide adequate amplification and sound separ- ation utilizing a minimum amount of equipment at a minimum cost, and; a more comprehensive system providing the maximum number of microphones to meet current needs as well as expansion capability, and higher quality amplification and sound separation units. Each of the sales reps was informed that the facility is rented and that the system must therefore provide portability so that it can be reinstalled should a change in City facilities occur in the future. Since we do not know Council preference on basic features, we also asked that the microphone units include on/off switches if possible. Both Blumberg and Electronic Design Company submitted separate quotations for basic and "optimum" systems. Sound Productions, Inc., submitted a quotation only for the basic system. I frankly admit to being several steps less than a novice in my knowledge of sound systems, so I can make no comparisons of quality. The following is simply a chart of the three basic system features and costs. In each instance, the quotations include six microphone units, one unit for the Mayor and two units to be shared by the four Councilmembers; one unit for each of the two staff tables; one unit for the lectern. - 2 - SOUND PRODUCTIONS yes yes 4 (ceiling) no 6 no optional '@ $125.00 lectern mike no yes $1,680.00 1 Different microphones with On/Off switches optional for $50 increase in total quote. •k.pn The following is a comparison of "better system" equipment quotations from Blumberg and Electronic Design: BLUMBERG ELECTRONIC DESIGN Mixer no yes Amplifier yes yes Speakers 4 (ceiling) 2 Speaker Stands no 2 Microphones 6 6 Equipment Table no yes Amplifier Case no no On/Off Switches yes nol Equipment Cabinet no no Training no yes Warranty $2,754.80 1 yr. parts & labor QUOTATION $2,010.50 $3,556.00 SOUND PRODUCTIONS yes yes 4 (ceiling) no 6 no optional '@ $125.00 lectern mike no yes $1,680.00 1 Different microphones with On/Off switches optional for $50 increase in total quote. •k.pn The following is a comparison of "better system" equipment quotations from Blumberg and Electronic Design: * For future tape recorder use. ALTERNATIVES There are two very basic alternatives: one, to determine that the need is not sufficient to justify an unbudgeted expenditure for acquisition of a public address system at this time; or, two, to determine that the need exists and a system should be acquired. Should the Council determine that the second alternative is the most desireable, then it must determine which type of system (the basic system or the better, expandable, system) should be acquired. 1. RECOMMENDATION Since this report was generated by Council direction, a staff recommendation is perhaps inappropriate. It is, however, my personal observation that complaints about -the inability to hear the Council only when the Chambers are full or when a controbersial issue is being discussed. If the complaints received in January and February are the only basis for acquisition, I would not recommend that a system be acquired and charged as an operating budget expense. BLUMBERG ELECTRONIC DESIGN Mixer yes yes Amplifier yes yes Speakers 4(ceiling) 2 Speaker Stands no 2 Microphones 8 6 On/Off Switches yes Equipment Cabinet 1 no Equipment Table no 1 Auxiliary Module* 1 no = QUOTATION $2,754.80 $4,626.00 * For future tape recorder use. ALTERNATIVES There are two very basic alternatives: one, to determine that the need is not sufficient to justify an unbudgeted expenditure for acquisition of a public address system at this time; or, two, to determine that the need exists and a system should be acquired. Should the Council determine that the second alternative is the most desireable, then it must determine which type of system (the basic system or the better, expandable, system) should be acquired. 1. RECOMMENDATION Since this report was generated by Council direction, a staff recommendation is perhaps inappropriate. It is, however, my personal observation that complaints about -the inability to hear the Council only when the Chambers are full or when a controbersial issue is being discussed. If the complaints received in January and February are the only basis for acquisition, I would not recommend that a system be acquired and charged as an operating budget expense. - 3 - If the Council determines that a sound system is needed for regular meetings and should be acquired, I would recommend authorization to acquire Blumberg Sound System A, from unappropriated surplus monies. The system provides expansion capability (additional microphone capacity and tape recorded input), better ampli- fication and mixing characteristics and more microphones quoted than the basic systems. The system design would fulfill both current and potential future needs. ACTION REQUIRED Council motion to acquire a public address system, specifying the vendor, type of system, and financing method, or Council determination that acquisition of a system is not warranted at this time. BLUMBERG AUDIO VISUAL/VIDEO/MICROCOMPUTER • SALES/RENTAL/SERVICE February 27, 1984 Kathy Swanson City of Mendota Heights 750 South Plaza Drive Mendota Heights, Minn. 55120 Dear Ms. Swanson On behalf of•Mr. Gene Fritz, I would like to thank you for the opportunity to quote on the public address system under consideration for the City of Mendota Heights. Our proposal will be presented as two options: Sound system.A; and Sound system B. Sound system "A" will have a microphone dedicated to each council member. This system will also have a microphone for each staff table and one for the lectern. There is a steel locking cabinet in this system to house the mixer and amplifier equipment. With the equipment in system "A", there is _growth potential in that hhere is the capacity to add three more microphones to the system should your needs expand. Sound system "B" will have just six microphones in it. The council table will be sharing microphones. This system will not have a cabinet to house the audio equipment, nor will it contain the mixer which allowed for expansion in system "A". Sound system "B" represents a more functional or basic type of system. It, therefore is less costly than system "A". Please refer to the following information which is a detailed breakdown of each system. MAIN Of f'ICF MINNEAPOLIS. MN ST PAUL. MN FT. LAUDERDALE. FL '.25 Nn Wast u.(lum A—;11 ri Chrtidn 'ilr.s.•I :SIO SV/ ihrttl Avonur Y'4 111 .1510 :137115 612 it iji1 1,1227711111.1 4115!"""'XIS" EDINA. MN ORLANDO. FL /:tt Lnndl Pn del i`ifil (;.....•nr.v Unvt' i Page 2 Sound system -A- Products Total Price (4) Soundolier ceiling speaker assembly $ 140.00 (8) Shure #588SB microphones with cable and plug .$ 674.00 (7) Atlas DS -5 table stands $ 144.80 (1) TOA M-900 mixer $ 241.00 (1) TOA A-903 amplifier $ 242.00 (8) TOA H -01M LO impedance microphone modules $ 312.00 (1) TOA X -01R auxiliary module $ X17.00 (2) TOA MB -9-21A rack mount $ '24.00 (1) Soundolier 600-12 equipment cabinet with locking door $ 125.00 (4) Soundolier S501 -14C microphone jack plates $ ;28.00 (1) BPS auxiliary input $ 15.00 (2) Switahcraft microphone jack plates $ 128.00 - Teflon speaker cable, microphone cable, plugs, connectors, hardware, tags, cords, etc. $ 156.00 Equipment Total $2,046.80 Expenses and labor $ 708.00 System "A" Total $2,754.80 i i Page 3 Sound system -B- Products (4) Soundolier speaker assemblies (6) Shure 588SB microphones with cables and plugs (5) Atlas DS -5 table stands (1) TOA 903 amplifier (6) TOA H -01M LO impedance microphone modules (6) Soundolier #S501 -14C microphone jack plates - Misc. wire, cable, plugs, hardware, connectors and patch cords. Equipment Total Expenses and Labor System "B" Total Total Price $1,340.50 $ 670.00 $2,010.50 Thank you again for your interest. For over twenty years BLUMBERG has been servicing the audio and visual needs of customers in Minnesota. It would be our pleasure to install a quality sound system which we can stand behind - before, during and after the installation. If any questions come up, please call either Gene Fritz (333-1271) or myself (222-1884) Sincerely, �6hnE ri<:c!f:k son Sales Representative Saint Paul Branch JE:mv SOUND PRODUCTIONS, INC. 14650 GLENDA AVE. • APPLE VALLEY, MN 55124 • (61 2) 432-4740 I DATE Please indicate Mendota Heights City Offices 3/12/83 this number 000193 D when ordering VOUR INOUI�Y OATED TF.nM6 750 So. Plaza Dr. —� PnDPCJfiEO'.ir+-FWJG DATE TO AE 5-1-EDVIA Mendota Heights, MN 55120 SALESMAN f O, N. "10 1 LOLL RE IS OUR GlUOTATION ON THE GOODS NAMED, SUBJECT TO THE CONDITIONS NOTED: DITIONS: The prices and terms on this quotation are not subject to verbal changes or other agreements unless approved in writing by the Home Office of the Seller All quotations greements are contingent upon strikes. accidents. fires, availability of materials and all other causes beyond our control. Prices are based on casts and conditions existing on dale of lion and are subject to change by the Seller before final acceptance. ypographical and stenographic errors subject to correction. Purchaser agrees to accept either overage or shortage riot In excess of ten percent to be charged for pro.r:da Purchaser es liability for patent and copyright Infringement when goods are made to Purchaser's specifications When qu0lation specifies material to be furnished by the pufchaser, ample price must be made for reasonable spoilage and material must be of suitable quality to facilitate efficient production. :onditions not specifically stated herein shall be governed by established trade customs. Terms inconsistent with those stated herein which may appear on Purchaser's formal order will : binding on the Seller 1 TOA A-903 Mixer Amplifier 6 TOA H -01S Modules 4 Lowell 8" ceiling mount speakers with baffle, and speaker Shure SM 18CN microphones Electro Voice PL88L microphone 1 Atlas Mic stand with gooseneck 1 Lot microphone cable 1 Lot speaker cable 3 D3F mic connectors 2 each on double wall plate transformer, LABORrTO INSTALLTHE ABOVE SYSTEM AND TRAIN PERSONNEL IN ITS USE. ADDENDUM: a locking wall mount wood case to house the mixer amplifier could be added for $$125.00 "Cl la ......'. 1:.... r. QUOTE VALID FOR _v BAYS. 242.00 198.00 104.00 439.00 88.00 30.00 75.00 100.00 5400 3`0.00 TOTAL $1680.00 ELECTRonic DESIGn co. 2958 CLEVELAND AVE. NO. • TO: Mendota Heights City Council Mendota Heights, MN QUOTATION ST. PAUL, MN 55113 • (61 2) 636-3550 TO BE INSTALLED AT: City Council Chambers ATTENTION QUOTATION NUMBER DATE PAGE OF City Council I 3XR162 2/29/84 1 2 SHIPMENT F.O.B. SHIPPING INTERVAL A.R.O. TERMS Destination 30 Days INET 15 DAYS -Progressive Billing ITEM QUANTITY DESCRIPTION I This is a proposal for a portable sound system for use in the city council chambers. II Equipment List - System I - Better 2 Electro -Voice 100S Speakers 2 Electro -Voice 480A Speaker Stands 1 TOA A906 Mixer/Amplifier 6 TOA H02M Mic Modules 2 EDC 25' Speaker Extension Cables 5 Atlas DS5 Desk Mic Stands 6 Electro -Voice DS35 Microphones 1 Atlas GN19" Gooseneck for Podium 6 Switchcraft A3F Connectors 2 EDC 25' Mic Extension Cords 1 Bretford 3.4E Rolling Equipment Table with AC Source III EDC Shall Provide equipment. Provide one year parts and labor warranty. Instruction of use. Owner's manual. NOTE: TOA A906 mixer am li'fier capable of up to six inputs only, This quotation may be withdrawn by EDC if not accepted within 30 da ys. This quotation does not constitute a firm order until counter,igned by an Officer of Electronic Design Company. ,.�f//� ACCEPTED SUBMITTED• ��. �' = i rm By cL� // !�� (i Richard Franson, ommunications onsu tant Signature Date • February 29, 1984 Date Countersigned 21 - QUOTATION CONTINUATION I ELECTRonic N'DE-SiGn CO. ,2956 CLEVELAND AVE. NO. . � r • ST. PAUL, MN 55113 * (61 2) 636-3550 TO City Council QUOTATION NUMBER 3XR162 DATE T 2/29/84 PAGE OF 2. 2 ITEM QUANTITY DESCRIPTION IV Price of System I (Plus Applicable Tax) Three Thousand Five Hundred Fifty Six and No/100 Dollars $3,556.00 + Tax IA This is a proposal for a better amplifier/mixer unit with more features with an automatic mixing capability. IIA Equipment List - System II - Best 1 Rauland 3507 Mixer/Amplifier 3 Rauland 350OVE Modules (Voice Entree) 2 Electro -Voice 100S Speakers 2 Electro -Voice 480A Speaker Stands 2 EDC 25' Speaker Extension Cables 6 Electro -Voice DS35 Microphones 6 Switchcraft A3F Connectors 5 Atlas DS5 Desk Mic Stands 1 Atlas GN19 Gooseneck 2 EDC 25' Mic Extension Cables 1 Rauland 3500MA Input Addition 1 Rauland 3500CM Volume Compressor 6 Rauland R1050 Mic Transformers 1 Bretford 34E Equipment Table with AC Source IIIA EDC Shall Provide Equipment listed. One year parts and labor warranty. Owner's manual. Instruction of use. NOTE: Rauland 3507 mixer with input addition makes this unit a six input capable mixer. IVA Price of,System fl (Plus Applicable Tax) Four Thousand Six Hundred Twenty Six and No/100 Dollars $4,626.00 + Tax CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator March 30, 1984 SUBJECT: Request for Closed Meeting to Discuss Public Works Labor Negotiations Staff held the first negotiation session with the Public Works bargaining unit last Thursday, March 29, and our second meeting is scheduled for this coming Thursday, April 5th. I feel that the negotiation teams may be able to reach agreement at that meeting. Therefore, I would like to meet with Council to discuss the City position that I am presenting. Under the Minnesota Open Meeting Law, Council can convene a closed door session to discuss pending labor negotiations. If'Council concurs with this request, it should, by majority vote, adjourn the regular meeting,, and indicate that a closed session will be held immediately in the Engineering Conference Room to discuss 1984 labor negotiations with the Public Works bargaining unit. Respectfull submitted, Kevin D. Frazell City Administrator 0 •JOINT PURCHASING AGREEMENT THIS AGREEMENT, made and entered into this day of , 1984, by and between the City of Saint Paul, Ramsey County, Minnesota, and the City of Mendota Heights, Dakota County, Minnesota; and - WHEREAS, the City of Saint Paul and the City of Mendota Heights, pursuant to the provisions of Minnesota Statutes 471.59, are authorized to enter into agreements to exercise jointly the governmental powers and functions each has individually; and WHEREAS, the City of Saint Paul and the City of Mendota Heights desire to combine their purchasing functions for the purchase of equipment, materials, and supplies in order to secure more favorable prices. NOW, THEREFORE, IT IS HEREBY AGREED by and between the parties hereto as follows, to -wit: 1. That the City of Saint Paul shall pursuant to the procedures set forth in the Saint Paul City Charter and applicable State Statutes make joint purchases for both the City of Mendota Heights and the City of Saint Paul of whatever same or similar equipment, materials, and supplies are authorized and requested by both the City of Saint Paul and the City of Mendota Heights. 2. Each party shall make payment directly to the vendor according to estab- lished procedure. 3. Neither party shall assume any responsibility for the accountability of funds expended by the other or the issuance of a purchase order by the other party. 4. Each party shall be separately accountable for its own expenditures of public funds made hereunder. 5. After bids have been received by the purchasing department of the City of Saint Paul and awarded, each party shall enter into its own contract or agree- ment with the vendor. IN WITNESS WHEREOF, the City of Saint Paul and the City of Mendota Heights have executed this agreement the day and year first above written. CITY OF MENDOTA HEIGHTS CITY OF SAINT PAUL Robert G. Lockwood, Mayor Kevin D. Frazell, City Administrator Approved as to form: 1 City Attorney Mayor Dept. of Finance & Management Services Approved as to form: Assistant City Attorney