The URL can be used to link to this page

1984-03-06CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA March 6, 1984 7:30 P.M. 1. Call to Order. 2. Roll Call. 3. Adoption of Agenda. 4. Approval of Minutes, February 21, 1984. 5. Presentation of Certificate of Appreciation to Bruce Levine. 6. Consent Calendar: a. Acknowledgement.,of minutes of the February 14th Park and Recreation Commission meeting. b. Acknowledgement of=minutes of the January 18th NDC -4 meeting. c. Acknowledgement of a memo regarding the Chamber of Commerce Mendota Heights Day. d. Acknowledgement of a letter of appreciation from the Inver Grove Heights Fire Department for assistance at the Peabody's fire. e. Memo on League of Minnesota Cities policy on Comparable Worth. f. Approval of the List of Claims. g. Approval of the List of Contractor Licenses. h. Approval of the List of Rubbish Haulers Licenses. End of Consent Calendar. 7. Bid Awards and Hearings /(t; a. Award of bid for fire station. (See attached memo). b. Case No. 83-02, Culligan -- Continuation of hearingon application for subdivision and critical area review. (See attached memo). c. Feasibility hearing on proposed improvements to serve Evergreen Knolls Addition and adjacent areas. (See attached memo and notice of hearing). d. Case No. 83-34, Callahan -- Continuation of hearing on application for wetlands permit. (See attached memo). Public Comments 9. Unfinished and New Business a. Mr. Carl Cummins will be present regarding proposed Eagan racetrack. (See attached memo). b. Request for approval of preliminary plat for Riverwood Place. (See attached memo. Mr. Strub will be present). March 6, 1984 Agenda Page Two c. Memo on Coordinated Communications Study. d. Memo on replacement of Fire Chief's Car. e. Memo recommending appointment of Volunteer Firefighter. f. Memo on disposition of Fire Tanker. g. Memo on repair of Fire Squirt. h. Memo on purchase of Perkegwin property. i. Memo on Warnke property acquisition agreement. J. Memo on authorization for membership in Seven County Fire Department Joint Powers Purchasing Consortium. (See attached Resolution). k. Memo on Selection of Fire Officers. 1. Memo on Designation of Acting City Administrator. m. Memo on filling at Resurrection Cemetery. n. Memo on City Newsletter. o. Memo on citizen request for removal of boulevard trees. 10. Council Comments and Requests 11. Adjourn. (Reminder: next regular meeting is scheduled for Monday, March 19th, .at 7:30 P.M. { CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell/(`J1 City AdministraCor SUBJECT: March 6th Add-on Agenda March 6, 1984 Because of a number of changes, an amended agenda is presented as part of this add-on packet. If Council concurs with the changes, it should adopt the amended agenda, and work from that agenda during the evening. 3. Adoption of Agenda The changes from the agenda sent to Council last Friday are: a. The addition of Item 6i - from Tom and Rose Baumann b. The addition of Item 6j - report for February. c. The addition of Item 6k - report for February. Acknowledgement of letter of appreciation concerning Police department service. Acknowledgement of Code Enforcement monthly Acknowledgement of Fire department monthly d. The reversing of Items 7 - Bid Awards and Hearings, and 8 - Public Comments. e. The insertion of a new item, 9c.- Presentation from Mn/DOT regarding TH 110 Master Signal Control system. f. The addition of Item 9q - Memo from City Planner regarding Amendment to . Lexington Heights Planned Unit Development. 8c. Evergreen Knolls Improvement Project Staff has now met with all of the affected property owners to discuss the proposed improvement. As a result of those discussions, it has become apparent that most of the larger parcels will be requesting an assessment deferral. While from an engineering and community development standpoint, staff originally recommended that Wachtler Avenue and all utilities be completed through to Bachelor Avenue, the magnitude of assessment deferrals makes this financially questionable. Therefore, we are recommending that Wachtler and the associated utilities go south only far enough to serve the first lot southeast of the intersection of Wachtler and Evergreen Knolls. Completion further south would take place at such time as the Slowinski and/or Par 3 properties desire to develop. If Council concurs with the amended recommendation, staff should be directed to amend the feasibility report accordingly, and the public hearing should be contin- ued to March 19, 1984, at 7:30 P.M. - 2- 9a. - 9a. Carl Cummins - re: Proposed Eagan Racetrack As advised in the Council packet, Carl Cummins has indicated his intention to request Council consideration of a resolution petitioning the Metropolitan Council for a study of metropolitan significance. As of the writing of this memo, Mr. Cummins has not provided staff with a copy of his material. Attached for Council perusal is a synopsis of the Metropolitan'Significance Study Process, as well as timelines for the remaining actions to be taken by the City of Eagan on the EIS, and by the Racing Commission in selecting a site. I will be prepared to answer questions and offer additional comments as Council may desire. 9c. Mn/DOT Presentation Regarding TH 110 Master Signal Control System As no staff report was prepared for this item, it was inadvertently left off the original agenda. Mn/DOT representatives will be present to discuss the proposed system with Council, and to urge reconsideration of your earlier decision not to participate. 9e. Replacement of Fire Chief's Car Attached is a memo from Police Chief Delmont, providing alternatives for purchase of a Fire Chief's car. Fire Chief Noack has reviewed this information, and indicated that the Hertz and Avis cars would be a good choice. He prefers the Hertz Ford. The lesser miles would justify the slightly higher cost. It is recommended that staff be authorized to purchase the Hertz vehicle, subject to a satisfactory inspection by the Fire Chief and Mechanic. 9j. Warnke Property Acquisition At the writing of this memo, City Hall staff have not received copies of the sales documents from the City Attorney. Presumably, these will be brought by the Attorney to the meeting. 9q. Memo from City Planner Re: Lexington Heights P.U.D. Attached is a memo from City Planner Howard Dahlgren, describing a proposed change in the Lexington Heights PUD to add a 3,000 square foot recreational building near the pool. Howard is recommending that the Council not require that the change be required for processing as a PUD amendment, which calls for Planning Commission review, public hearings, etc. Rather, he proposes that Council review the building in connection with the building permit review. In fairness to developer Jim Riley, I think Council should indicate whether it is amenable to that approach. • - 3 9r. Firewood Sales at 1472 Sibley Memorial Highway Attached is a copy of the Police Chief's memo from the January 17th meeting, indicating that the sale of firewood by George McNeill at 1472 Sibley Memorial Highway had ceased, and recommending return of his $250 escrow. An inspection today, March 6th, revealed that firewood is once again being sold on the site, in violation of the Zoning Ordinance. It is recommended that Council turn the matter over to the City Attorney, authorizing him to initiate prosecution if the use is not sopped immediately. MAR `'198i March 2, 1984 Tom and Rose Baumann 704 Bachelor Avenue Mendota Heights, Minn 55118 City of Mendota Heights 750 South Plaza Drive Mendota Heights, Minn 55118 Attention: Chairman -City Council Dear Sir: My husband and I would like to commend the Mendota Heights Police Department on the watchful eye they kept on our home while we were on a recent vacation. Our neighbors reported seeing the Mendota Heights police on numerous. occasions driving by our home and also checking the house for any signs of forced entry, etc. inb feel we are very fortunate to have this type of service available to us in Mendota Heights. We would like to tell the Mendota Heights Police Department "thank you very much"! Sincerely, 1 Tom` and Rose *Baumann rb TO: Mayor, City -Council and City A inistrator FROM: Paul R. Berg - Code Enforcement Officer SUBJECT: Building Activity Report for February, 1984 BLDG PERMITS SFD C/I MISC. Sub Total TRD PERMITS Plbg wtr Swr Htg, AC & Gas Pi Sub Total F.ICENSING Contract Licenses TOTAL CURRENT MONTH .,^,.,"Mr"^ MEMO YEAR TO DATE 1984 nn,naMrnm DATE: February 29, 1984 YEAR TO DATE - 1983 rrr rnrzrrT=n 0 `,��"�� ^�� ^^�� ~' `~��4�� 11.01,1..1,14.4.1.....1144.,~~' V1-1.1.0W1-14.11.41.1^�� ~��,�^�� 1 2 3 $67,262.43 32,000.00 31,900.00 $556.05 384,46 362.5j 2 129,917.27 11 1,156,678.00 5 89,970^00 1,087.35 6,511.57 964.79 2 1 . 3 265,110.51 500,00 15,000,00 1,701'16 10^00 246,51 6 $131,162,43 $1,303'04 18 $1,376,565.27 ¢8,583,71 6 $280,610.51 $1,957.67 8 181.00 17 384,00 3 75.00 3 15.00 7 35.00 1 5.00 1 17.50 7 122,50 3 52.50 . el3 977,50 25 2,032.50 7 488.50 25 1,191.00 56 2,574.00 14 621.00 r's 42 1,050,00 154 3,850.00 126 3,150.00 73 $131,162'43 $3,544.04 228 ¢1,376,565.27 $14,987'71 146 ¢280,610,51 $5,728.67 NOTE: All fee amounts exclude Sac, Wac and.Stata Surcharge. Amounts shown will reflect only permit, plan check fee and valuation amounts. MENDOTA HEIGHTS FIRE DEPARTMENT MONTHLY REPORT Fire Calls No. 84-18 Thru FIRE ALARMS DISPATCHED TYPE NO. Commercial Residencial Vehicle Fires Contract Fires(A11) Vehicle Accidents Rescue (no fire) Grass,•Brush&No Value False Alarm Criminal False Commercial False " Residencial 84-24 Number of Calls 7 Month of 2 2 Good Intent Calls TOTAL CALLS LOCATION OF FIRE ALARMS Mendota Heights Mendota 5 7 1 Sunfish Lake 0 Lilydale 0 Other Mutal Aid IGH 1 TOTAL 7 WORK P"?RFORMED Hours Fire Calls 320 Meetings 33 Drills 56 Weekly Clean -Up 27 Special Training Administrative Fire Marshal 18 25 58 Feb ,19 84 STRUCTURE CONTENTS MISC. TOTALS TO DATE 600 $ 600 $ $ Monthly Loss Totals Men.Htgs. All Fires All Areas $ 600 $ Men Hgts Only Struct/Contents Men Hgts Only Miscellaneous Men Hgts Total Loss to Date $ 4,000 600 4,600 4,600 4,600 BILLING FOR SERVICES Agency 'This Month To Date Mn :DOT • To Date Last Yr. Milw RR 19 11 1 0 0 2 3 4 1 'o 24 17 To Date Last Yr. 616 312 66 47 128 102 53 51 40 8 47 20 110 96 CNW RR Others TOTALS $ $ FIRE MARSHAL'S TIME FOR MONTH Inspections Investigations Fire Calls Meetings Drills, Training Miscellaneous Total 5.5 12.0 40.0 57.5 TOTALS 537 1080 636 Remarks: See other side of this sheet for monthly synopsis. SYNOPSIS OF FIRE RUNS The department made a total of seven runs during the month. Two of the runs were residential calls. The call was to an alarm at 682 Ivy Falls Colirt, cooking smoke had set off the alarm, there was no fire. The sedorid February 12th, a small electrical fire caused about $600'damage to the house. On February 13th the department answered.a mutual -aid call from Inver Grove Heights Fire for help at the .Peabody's night club fire. We had three units and about 12 men on the scene for twelve hours. The crew was rotated during the course of the fire. A total of 212 mans hours was charged to the call. TRAINING., The monthly training was a two hourladder drill. The instructors, Ken Noack and Jim Kilburg, used classroom instruction and outside work* with the department's lad- ders. FIRE DEPARTMENT MONTHLY WORK PERFORMANCE Month 19 Calls for Month 7 Fire Calls Fire Calls Per- cent ..0:leail ,'Ilp Bus. folilh.. Meet Drill ing Hrs .2-Hrs / OffY Meet ing firs/ 111111 Spec. Other Drill Act'.y eej C'tle Urs a: Hrs Othe Act' Hrs Chie Admi ar Total,/ i Date as, . Attid Month Att'd Yea Att'd- Year : . Hrs / Leroy Noack. Chiei ki Y Gene an9e .Asst Capt. John Maczko 6 /7 WIBIIIIIIIIMIIIIIIIIIIIIIIIIIEIIIIIIIIIIIIIIIIIIIII Paul Dreelan 6 s/ MIIIIIIIIX Mike Coonan Gor dy Skjerven ,.,.. Ed Adrian 5/ /h (o7 / X X Pat Knight 6 I 7X x Allen Valencour Ca.t. Steve Car so / Paul Maczko Bi Chisler3 Y Y Marc Connolly 5- / 7 )( )4 Dick Zwirn s- 6X George we / )( Y apt. Jeff Stenhau. Si /7 77_ y X )(' Y or.e Noack SA' X Gerald Nelson 3 _, 33 X Lambert De ks 3 iz.. 13 y Noack J, / lf -d Husnik /0 lirlillliail Jamie Lerbs -- Maczko 11111.11.11 • .., :* -rbs Tom Weinzettel V 2.5' ¶om 0 und .. Y .Tnhn Neska 1111 , 1111111 .- Noack /6 7 X Lanakko/ Y. Y X " • ___--John JiM Kilburq q 3b xpith Stein 6., , IiIII en :- s: Total Attended Tot. Man Hou s .2.- T • • • M• . . L.t Ye,Cap e .RunsPerMani. ""'" ''...111111 . . /4 miner MenPer Ru . - Aver-% fo -- . 4,41 o. V; CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator March 6, 1984 SUBJECT: Synopsis of Metropolitan Significance Process I have obtained from the Metropolitan Council a copy of their document, Rules and Regulations for the Review of Matters Alleged to be of Metropolitan Significance, which became effective January 16, 1978. Since the document is 16 pages long, I will attempt to give a brief synopsis of those sections of the document which would pertain to a potential review on the Eagan racetrack site. STANDARDS FOR DETERMINING METROPOLITAN SIGNIFICANCE Among the standards to be used in determining whether a proposed use has metropolitan significance are the following: 1. The generation of 10,000 or more vehicle trips per day, or 1,000 or more vehicle trips in any one hour and a substantial effect on a metropolitan transportation facility or on a plan for such a facility contained in a metropolitan system plan. 2. A substantial effect on the location, size, function, or character of an existing metropolitan airport .... 3. LOCAL GOVERNMENT UNIT EFFECT - A substantial effect on existing or planned use or development within a local government other than the situs governmental unit. Included in the Categories of Exempt Matters, is the following language: Previous approval - Any proposed matter of a metropolitan commission or the Metropolitan Airports Commission which is within an area of commission operational authority or which has been or will be subject to approval by the Council as part of a metropolitan system plan or any proposed matter for;which a final determination has been made pursuant to these regulations unless the proposed matter has been materially altered sub- sequent to the final determination. INITIATION The Metropolitan Significance Process can be initiated by "a Resolution from an affected local government unit ..." The Resolution is to be accompanied by an information submission, which must contain all information, fact, and opinion bearing on the applicability of the g'4 Page Two Metropolitan Significance Process, and must contain among others: 1. A description of the proposed matter, including its planned character, location, function, use and size. 2. A statement of the standards contained in the Metropolitan Significance �.rulebs; wh°icli fit is ,aileg,ed F;to�,cfa�u,se ,;at..px, p'ospd.�mat er Ito, ero , m #trc�p:oli an significance; and further'a. discussionro why th'e matter is not exempt pursuant to those same regulations. 3. A statement of effect containing a discussion of the alleged effect(s) the proposed matter will have on existing or planned land use or development, or on other responsibilities or activities of the sub- mitter (i.e., in this case, the local government). COMMENCEMENT Upon receipt of the Resolution and information submission, the Council chair- man is to immediately examine the material and determine if: • 1. It complies with and satisfies the Metropolitan Significance requirements of the procedures as outlined above. 2. The Significance review has been initiated in bad faith or is a sham, capricious, or frivilous initiation. 3. The information submission transmitted makes an arguable'claim that the existing or planned use or development or responsibilities or activities of the submitter will be affected by the proposed matter. In general terms, the Chairman then reviews this material, and determines whether or not to commence a Significance Review. In the event he denies the request, the petitioner can make appeal to the full Metropolitan Council. METROPOLITAN SIGNIFICANCE REVIEW Upon commencement, the Chairman appoints a Significance Review Committee, composed of representatives of the Metropolitan Council and the Metropolitan Land Use Advisory Committee. Very briefly, the Committee then goes through an approximate 20 day period during which it receives and requests all relevant information from the initiator, the sponsor of the project, the situs local government, and other affected parties. Parties to the issue have the right of written interrogation of any other party. The Chairman of the Metropolitan Council then has a written report prepared discussing all information submitted to date in regard to the proposed matter. The report is sent to all parties, and made available for public inspection. Parties may submit statements concerning the contents of the report of the Significance Review Committee. The report contains: 1. A discussion of all information submitted and collected, any inadequacies in the information, and a list of all persons consulted and requested to submit information. Page Three 2. An objective description of the proposed matter referencing disagree- ments regarding facts. 3. An objective description of the proposed matters possible consistencies and inconsistencies with an affect upon metropolitan systems and on other local government units, along with a discussion of disagreements regarding the facts as to consistencies and inconsistencies, and information regarding issues to be addressed at a public hearing. 4. Possible modifications to the proposed matter which would be made to eliminate inconsistencies and alleviate adverse effects. 5. A synopsis of any reports or findings of any agency.relating to the proposed matter. The Significance Review Committee then holds a duly the document. other government public called public hearing on Following the public hearing, the Significance Review Committee adopts a committee report containing the following: 1. A finding that the issue is of metropolitan significance according to the rules and regulations, a finding that the issue is not of metro- politan significance, or a finding that based upon lack of adequate supporting information, the Significance Review should be suspended at the time. 2. A statement of standards and exemptions considered in the review. 3. An identification of the metropolitan system plans or adverse effects on another local government unit which were considered by the Committee. 4. Findings concerning the applicability of metropolitan significance regulations and standards. 5. A recommendation as to the remedy which the Metropolitan Council should adopt with regard to the proposed matter. The report, along with recommendations, is then transmitted to the Metropolitan Council. An important point made in the regulations is that of burden of proof. The regulations state "The burden of proof as to any issue of fact in a Significance Review shall be by a preponderance of the evidence, and the obligation to satisfy the initial burden of proof on any such issue shall be that of the party asserting that fact". COUNCIL DETERMINATION The report is then forwarded to the full Metropolitan Council, which makes a final determination with regard to the proposed subject matter of the Significance Review. First, the Council determines whether or not the proposed matter is of Page Four Metropolitan Significance, according to the rules and regulations. In the event that they determine the matter is of metropolitan significance, the final determination contains the following: 1. A determination as to whether to amend a metropolitan system plan to inSUrete6S-teiicy with the proposed use. 2. An order "Suspending commencement of construction on the proposed matter for a specified period of time which may not exceed a period of one (1) year from the date of final determination". An order of suspension may also contain conditions or modifications to the proposed matter which, if complied with, would cause the Council to eliminate the suspension .... including measures which would: a. Minimize effects upon the metropolitan system plan or another local unit of government. b. Control the timing and sequence for the proposed matter, including dates for commencement and completion. 3. A determination that the matter is of metropolitan significance but not appropriate for the exercise of the power of suspension_or amend- ment. I think it is important to note here that the most severe action that the Metropolitan Council can take under the Significance Review Process is to suspend construction of the proposed project for a one year period. They cannot stop the project altogether. SUSPENSION Another important portion of the regulations is that the Metropolitan Council may suspend a Significance Review for not more than ninety (90) days to await the decision of another public agency which is required by law to review the proposed matter. ENVIRONMENTAL IMPACT STATEMENT DEIS - Public Hearing in Eagan, Thursday, March 8, at 7:30 P.M. Written comments to Dale Runkle through March 22nd. FEIS prepared from public comments - mid April (See attached for remainder of schedule). RACING COMMISSION March 12 - 8:30 A.M. - Hennepin County Government Center - Track proposers present proposal to Commission. Each has 60 minute presentation with 30 minutes for questions. March 13 - 7:00 P.M. - Eagan City Hall - Commission holds public hearing on Laukka-Beck proposal. March 14 - 17 Hearings at other four sites. March 20 - 8:30 A.M. - Hennepin County Government Center - General follow-up public hearing. March 27 - Metropolitan Council Chambers - Applicant rebuttal of issues raised. March 28 - Hennepin County Government Center - Target date for Commission decision. EIS COMPLETION SCHEDULE LAUKKA - BECK MINNESOTA JOCKEY CLUB SITE DEVELOPMENT PROPOSAL Project Phase 11. Time Required 1. 2 3 4. 5. 6. 7. 8.are 9 10 I 2 Publish/Circulate Scoping Decision Publish EIS Preparation once P Notice Drat EIS Preparation Task 1 - Alternatives Development t Task 2 - Implementation Phasing Task 3 Transportation N on Ana sis Data D t Entry1--1 Data Analysis sis 3IE i i-1 ►--1 l crr i Task 4-A'ri Analysis Qua t v Modeling and Analysis sis Text Preparation PCA Review Task 5 Noisesis ABY Modeling Analysis and Text Preparation ion PCA Review t �--- Ta sk6 Economic ct Analysis Task7 Community trpact Analysis Task 8 ArYrtal Waste trna ctAnayss Data Colection spar Text Preparation A PC Review . �> 1 : Task 9 WaterQuaity ct Analysis Dal Analysis Data Text PIsparat' on PCA Review Task -We llarttsVegetanon and W te Analysis Task 11 Other Issues City of Eagan and Review Publish DEIS Notice of Availabilityailabllit Y DEIS Public Comment Period Publiceet Min 9 Review Public Meeting Record and Written Comments Pr Final EIS ep PCA Review Publish FEISo Notice Ross Release a sae Mailer Determination of EIS Adequacy ac Y Distribute Notice ce of Decision Publication i of Decision In B o Q Monitor Decision ecision on Designated nate d Per mit - 'Da s • � � • Project Day Project Week Calendar Date 0 0 03 N .- 28 4 56 8 m G 84 12 112 16 m N 0 140 20 4 0 o O m O 0 168 24 196 28 224 32 V XIUN3ddd • 5 1984 March 5, 1984 My name, Dick Stryker, resident of No. 4 Beebe Avenue for. nineteen years, managing partner of D. C. R. Company, owner of this building and some $6,000,000 of business property in Eagan, Mendota Heights and Inver Grove Heights. I pay in excess of $180,000 in property taxes to these three communities - therefore, I can assure that the orderly growth of these communities impacts me a great deal more than other people. I have attended hours of information meetings and public hearings concerning the Laukka-Beck plan for the old Ames Dayton Hudson property in Eagan and adjacent to this community. It is my considered opinion that their plan is well considered, carefully planned and if administered by Eagan, as they assure me it will be, that it can only be a positive asset':. to these entire three communities. Any development is a threat to those who feel the develop- ment of any kind can be detrimental. However, I do not believe we can indulge in this kind of thinking - our popula- tion is bursting out and our quality of life here in this community is being desired by many more people every day and they are not going to be denied. The highway plan that has been adopted and put into place, contemplates tremendous growth and although perhaps not desired by a lot of the popula- tion here, the battle is long over and we have this tremendous interchange and freeway system about to be put into service which completely encompasses the Laukka-Beck property and it is designed to handle such a development that is contemplated by these people on their 450 acres. Much as some would like to see this very valuable land remain as Mr. Ames intended it to be in the 1930's, where I played as a child - it just isn't going to be. These acres are of tremendous value and must be put on the tax rolls - to continue to increase the quality of life of this exploding community. They are not going to go unused and the ultimate that could take place there such as truck terminals or manufacturing plants, etc. could be the ruination of our quality of life in Mendota Heights. The Laukka-Beck plan is as good as anyone could hope for, * if they are made to adhere to it,and the race track is the cataliat that makes it all happen now rather than some time later. We can argue the ethics of horse racing forever but I did office less than a half a mile from theSahtaAnita race track from 1953 through 1965 and if that is the criteria of a problem maker, I am here to assure you that I commuted by this track for twelve years without one problem - they had planned for the 25,000+ attendence and the road system worked perfectly. With regard to land values in theSahtaAnita race track area, let Page 2 continued, me assure you some of the most prestigous homes and most valuable residential,lapd ir the-LoAngeles psip are in San Moreno and Arcadia, the two communities that encompass theSantaAnita race track. No - I don't believe race tracks are as a rule a blight -on the communities that encompass them but can be just to the contrary if well managed they can be a fine asset to the community. The Peter Jarvis plans as outlined - if adhered to - will be in my considered judgment a fine project for me to be adjacent to both in business and as a near resident. Just a word on Highway 494 - No one originally wanted 494 to abut our southern border but its there now and we must assume that in accordance,with the State of Minnesota studies that it will take the majority of the intercity traffic away from our communtiy and help solve the disastrous situation that we now have at Dodd at Highway 110 - where more accidents take place than any other state intersection of comparable traffic count. Therefore, I as one of the silent,either majority or minority, at least to date, would strongly recommend to this council not to permit this last ditch legal ploy of asking for a metropolitan significance study, when the metropolitan council has already reviewed all of the seven possible race sites and indicated that they have no objections to any of them. Eagan, Mendota Heights and Inver Grove Heights have a long history, since township days, of working closelytogether and mutually looking after each otherswell being - for this cooperation to be denied Eagan at the llth hour for a project that,dtas:thad near un- animous support from the adjacent communities would be a terrible injustice, in my opinion. This council is being pressured by a willful minority to wreck Eagan's well planned development to be considered as a possible site for the race track,and in my considered opinion, would be a mutually beneficial project for Mendota Heights. I, for one,hope that you are up to withstanding this pressure and will not stand in the way of Eagan's development. Eagan is not trying to ruin our quality of life and standards of living. They have to be more interested than anyone to hold the developers of this project to the most ekadting:: quality, as it impacts their community more than any other. From all investigations that Eagan has ,made these developers are real professionals, well financed and of the highest moral quality. I certainly do not think that they are proposing anything but high quality development. Page 3 continued, The alternatives of a development such as South Robert, the 494 Bloomington Corridor or the chaos of unplanned disaster along France Avenue in Edina certainly would be • possibilities for such land use here that scare me to death. The race track is the catalist for this super concept for good land use, and I hope you will permit it to be considered later this month by the racing commissioners. L- R,Lo `z. AV NEMQ March 6, 1984 (0 TO: Mayor, City Council, and City A inistrator FROM: Dennis Delmont, Chief of Police SUBJECT: Replacement of Fire Chief's Car History See enclosed memo from City Administrator. Discussion The Fire Chief's vehicle is used for responding to fire calls, transporting fire fighters and equipment to drills and meetings and for the general administra- tive duties of the Chief. The $12,500 replacement figure does not allow for the purchase of a 4 -wheel drive vehicle with decent seating and storage capability (Blazer, Bronco or Suburban type vehicle), as they range in price from $14,500 to nearly $19,000. The vehicle in question should be comfortable enough to be used for passengers and roomy enough to carry air pacs, turnout gear, etc. This suggests a station wagon as the most practical vehicle. Alternatives Using the price of $10,000 for a replacement vehicle, I called several dealers in the area to determine availability. The options that resulted were as follows: New A 1984 Chrysler K -Car or Chevrolet Celebrity. Both vehicles are "mid-size" and would hold four passengers and a moderate amount of equipment. In stock supply is limited and prices range from approximately $9,300 to $9,500. New car warranties would apply. Both would be 4 cylinders with front wheel drive. Used Hertz - a 1983 Ford Crown Victoria Wagon fully equipped with approximately 24,000 miles and a one year unlimited warranty would cost around $9,200. An additional year's warranty is available for $299.00. Avis - 1983 Chevrolet Caprice Wagon, fully equipped with 25-30,000 miles and a one-year, 12,000 mile warranty. We could buy it for around $9,000. Both of these wagons are "full-sized" and would carry 6 or 8 passengers and a lot of gear. Their "new" prices are near $14,000. Bid - We could request bids for a new car, but a one car bid would not be much lower than retail and delivery would most likely be in 90-120 days. Equipment and color could be specifically ordered, however. 9� Recommendation Council must determine the amount of money to be spent and the Fire Department should determine the type of vehicle it needs. It is my opinion that the full- sized vehicles with their larger size and engines would be more adaptable and would last longer. The advantages of the smaller cars would be the fuel efficiency and the front wheel drive. Consulting Planners One Groveland Terrace (612)377-3536 Minneapolis Minnesota 55403 Howard Dahlgren Associates / Incorporated MEMORANDUM DATE: 1 March 1984 TO: City Council, City of Mendota Heights ATTN: Kevin Frazell, City Administrator FROM: Howard Dahlgren RE: Jim Riley's Amendment to PUD 101P, 2 U94 During our regular planning office hours held at the City Hall on Monday, 27 February, Jim Riley came in to explain a proposal to add a "poolside recreation building" on his previously approved PUD. site near to and easterly from the pool location as approved in the original PUD. The original plan indicated the pool in its proposed location (which remains the same) and a 20 foot by 20 foot service building just south of the pool. He now proposes to build a 3,000 square foot poolside facility, which we feel will enhance the total project and certainly be a considerable benefit to its future occupants. The question is whether or not this change in plan is significant enough so as to require reprocessing the PUD with the amendment. Section 19.10 of the PUD Ordinance states in effect that major changes in the PUD shall be processed in the same manner as the original PUD, requiring the same published notices and public hearings before the Planning Commission and Council. The normal rule applied by most communities in determining whether a change is major, is a determination as to whether or not the change is a reduction in quality, increase in density, or any movement of structures or facilities that would possibly impose to a greater degree on any contiguous property or public street. In this case, the only structures affected would be those on the property itself. Doubtlessly, the addition of the poolside building represents an increase in quality rather than a decrease. Thus, it is hard to conceive that anyone could logically oppose the proposed building when considered in the light of the public interest. We suggest therefore that the proposed structural addition be referred to the Council as are all permits for non -single family uses, and the Council can then decide at that time whether or not they feel the change should be subject to the conduct of the full public hearing process under which the PUD was considered and approved. MEMORANDUM January 6, 1984 TO: Mayor & City Council FROM: Dennis J. Delmont, Chief of Police SUBJECT: Firewood Sales at 1472 Sibley Memorial Highway In compliance with direction from the City Council, George McNeill, 1472 Sibley Memorial Highway, has apparently ceased sales of firewood at the above location. In addition, there is no storage of firewood to be seen on the property. History 9-20-83 Mr. Irving Shaw, attorney for George McNeill, appeared before the Council to discuss his client's sale and storage of firewood. He requested extra time for Mr. McNeill to clean the situation up. Council set a deadline of 1-1-84 and received a $250 escrow to ensure compliance. 11-18-83 A large amount of slab wood was present on the site. It was loaded on three trailers parked between.McNeill's house and Highway 13. 12-28-83 1-3-84 Recomendation Three trailers still present with approximately eight bundles of slab wood on them. Property was checked and all slab wood and the three trailers had been removed. Mr. McNeill has complied with the order of the Council and, in accordance with that order, his $250 escrow should be returned. DJD:cb qr Page No. 1970 February 21, 1984 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 21, 1984 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights was held at 7:30 o'clock P.M. in City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Hartmann, Losleben, Mertensotto and Witt. ADOPTION OF Councilwoman Witt moved the adoption of the agenda for the AGENDA meeting, with the addition of a memo on Salem Church Road and a memo on TH 110 Signal System Modification. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 APPROVAL OF Councilwoman Witt moved approval of the minutes of the February MINUTES 7th meeting. Councilman Losleben seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Councilman Hartmann moved approval of the consent calendar as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. 1. Acknowledgement of the Fire department monthly report for January. 2. Acknowledgement of the Treasurer's monthly report for January. 3. Acknowledgement of a memo on the purchase of office chairs. 4. Acknowledgement of a memo from Administrator Frazell relative to the resignation of the Assistant Fire Chief, along with a memo of resignation from Assistant Fire Chief Lange, in resignation from his position as an active volunteer fireman, along with the Assistant Fire Chief position. 5. Acknowledgement of a memo from Administrator Frazell and a letter from the United States Postal Service notifying the City that they are looking for a site for a vehicle maintenance facility. 6. Acknowledgement of a copy of a letter from the Metropolitan Airports Commission to the Friendly Hills Civic Association relative to the proposed Eagan horseracing track. 7. Approval of the List of Contractor licenses, granting contractor licenses to the following: Ayes: 5 Nays: 0 FIRE STATION BIDS Page No. 1971 February 21, 1984 Arneson Heating Service Co. Arneson Heating Service Co. Berens Construction Co. Dahn Builders, Inc. Danelke Excavating Eagan Excavating G.P. & Son -Remodeling CO. Joseph E. Johnson & Son Northwest Service Station Red Rock Heating Rouse Mechanical, Inc. Rouse Mechanical, Inc. Turner Tree Technology Western Remodelers 8. Approval of Rubbish Haulers licenses Troje's Trash Pickup, Inc. Heating & A/C Gas Piping General Contractor Masonry Excavating Excavating General Contractor General Contractor Excavating Heating & A/C Heating & A/C Gas Piping Tree Removal General Contractor to City Clean -Up and 9. Approval of the List of Claims dated February 21, 1984, and totalling $80,440.90. Councilwoman Witt seconded the motion. The Council acknowledged a memo from Administrator Frazell and a handout recommendation on award of fire station bids from Trossen-Wright Architects. Mr. Bruce Caulfield, from Trossen- Wright was present for the discussion and reviewed the bids. He stated that it is the recommendation of the architects to stay within the designated budget and complete the building to the extent possible within that budget. This would include the basic building size, with a 76 foot apparatus room and three additional alternates of 4 foot 8 inches each, which would result in a 90 foot apparatus room, along with alternates for completion of the administration area and sleeping area, installation of the sprinkler system, and installation of a Co -Ra -Vac heating system. He stated that the total construction cost for the base bid and the alter- nates described would total $641,287. He stated that it is proposed to heat the building entirely with gas, and that the Co - Ra -Vac radiant heater would be installed in the bay area, provid- ing a separate heating system for the bay area from that installed in the remainder of the structure. There were several questions from the Council regarding the proposed Co -Ra -Vac heating system, including questions on the efficiency, the operational costs, design criteria, in particular load factor minimums, and whether it would be adaptable for an alternate fuel system. Mr. Caulfield stated that bid received from Klamm Mechanical contractors included the lowest cost for the alternate (Co -Ra - Vac heating system), and this resulted in Klemm Mechanical contractors being the lowest bidder for the mechanical work. He stated that if the Council is not in favor of the addition of alternate M -lb for the Co -Ra -Vac heating system, the different Ayes: 5 Nays: 0 TAX ANTICIPATION CERTIFICATES Ayes: 5 Nays: 0 ABATEMENTS Ayes: 5 Nays: 0 Page No. 1972 February 21,, 1984 contractor will become the lowest bidder. Administrator Frazell informed the Council that the construction costs include an additional expense of $4,100 because of increased architectural fees for increase in contract rates for the add -alternates. As the result of the discussion, Councilman Losleben moved to table the award of bids for construction of the fire station to March 6th, pending clarification on the several concerns on the Co -Ra -Vac heating system. Councilwoman Witt seconded the motion. Treasurer Shaughnessy reviewed a tabulation of bids received for the sale of $550,000 Tax Anticipation Certificates. The bids were as follows: Norwest Banks, $33,495, for an interest rate of 6.09%; First National Bank of Mpls, $34,650, for an interest rate of 6.30%; American National Bank and Trust Company, $33,745, for an interest rate of 6.135%; First National Bank of St Paul, $33,220, for an interest rate of 6.040%. Mr. Shaughnessy recommended that the award be made to the lowest bidder, First National Bank of St. Paul. Councilman Losleben moved the adoption of Resolution No. 84-12, "RESOLUTION PROVIDING FOR ISSUANCE AND SALE OF $550,000 TAX ANTICIPATION CERTIFICATES OF 1984". Councilman Hartmann seconded the motion. Assessor Bill Peterson was present to request Council approval of abatements for three properties: Parcel No. 27-44950-010-02, 1859 Faro Lane; Parcel No. 27-16400-133-00, the east 100 feet of Lot 13, Caroline's Lakeview Addition; and Parcel No. 27955-070-03 1926 Twin Circle Drive. After discussion, Councilman Losleben moved that abatements be granted to: Thomas Strassener, for Parcel No. 27-44950-010-02, reducing the assessed value from $23,569 to $14,824 for taxes payable 1983, and from $31,560 to $18,930 for taxes payable 1984. Alois and Adeline Wagner, for Parcel No. 27-16400-133-00, reducing the assessed value from $7,380 to $2,800 for taxes payable 1983, and from $7,400 to $2,800 for taxes payable 1984. Charles and Alice Wold, for Parcel No. 27-44955-070-03, reducing the assessed value from $30,688 to $28,672 for taxes payable 1984. Councilwoman Witt seconded the motion. LEXINGTON HEIGHTS APARTMENTS Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 CONSTRUCTION AGREEMENT, MENDOTA HEIGHTS ROAD/TH 149 YIELD INTERSECTION Page No. 1973 February 21, 1984 The Council acknowledged a memo from Public Works Director Danielson relative to a request for building permit approval for the middle apartment in the Lexington Heights apartment complex. Mr. James Riley, the developer, was present for the discussion. Public Works Director Danielson reviewed the developer's agreement for the project. Administrator Frazell reviewed the park contri- bution requirement. After discussion, Mayor Lockwood moved to authorize the Mayor to execute a developer's agreement for the Lexington Heights apartment complex, along with authorization for issuance of a building permit for the first building of the Lexington Heights apartment complex. Councilman Losleben seconded the motion. Mr. Riley requested that the Council authorize staff to issue the building permits for the final two structures as plans are submitted, rather than return to the Council. He stated that he would like to begin grading for the second structure next week. In response to a question from Councilman Mertensotto, Mr. Riley stated that he will bring the final plat in for approval at the next Council meeting. Councilman Mertensotto moved to authorize the issuance of a found- ation permit for the second building in the Lexington Heights a, ment complex, subject to approval of the Code Enforcement Off ict Councilman Hartmann seconded the motion. The Council acknowledged and discussed a memo from Public Works Director Danielson relative to a proposed construction agreement with Mn/DOT relative to cost sharing for Mendota Heights Road construction east of TH 149 and for installation of a trunk city watermain under the new construction. Mr. Danielson stated that in response to Council concerns over financing expressed at the February 7th Council meeting, he had contacted Mn/DOT represen- tatives on the matter. He stated that Mn/DOT expressed a willing- ness to modify the agreement so that the City can make payments for the project over the time of construction, with a down payment of $40,000 and quarterly installments on the balance of construction costs through September, 1985. He stated that in order to accom- plish Mn/DOT approval of the progress payment schedule, it will be necessary for the City to submit a letter to Mn/DOT District 9, stating hardship financing conditions. Public Works Director Danielson was directed to submit a letter to Mn/DOT regarding the financing and to return at a March Council meeting with a new construction agreement reflecting a progress payment schedule. The Council acknowledged and discussed a memo from Public Works Director Danielson relative to a recommendation for installation of a Yield sign on Avanti Drive, at the intersection of Summit Lane. Councilman Mertensotto expressed concern over the recommend- Ayes: 4 Nays: 1, Mertensotto FIRE STATION SITE Ayes: 5 Nays: 0 FIRE DEPARTMENT VEHICLE REPAIR Page No. 1974 February 21, 1984 ation, stating that there is a downgrade which would make stopping on Avanti extremely difficult under slippery conditions. He seriously questioned the need for a Yield sign on Avanti, rather than on Summit Lane. He felt that a Yield sign on Avanti would give drivers on Summit Lane a false sense of security, and that perhaps a different type of dangerous intersection sign might be more appropriate. After discussion, Councilman Losleben moved the adoption of Ordinance No. 206, "AN ORDINANCE AMENDING ORDINANCE NO. 1113", establishing Avanti Drive as a Yield street at Summit Lane. Councilwoman Witt seconded the motion. The Council acknowledged a memo from Administrator Frazell, along with a letter from Sherman Winthrop relative to City acquisition of a portion of the Perkegwin property located on Dodd Road for the fire station site. The Council noted two stipulations placed on the sale by Perkegwin relating to potential City use of the area to be dedicated by Perkegwin for park purposes as part of the platting of the remainder of the property, and a density transfer for the remainder of the property. Administrator Frazell recommend- ed that the Council authorize staff to meet with representatives of Perkegwin to work out final details for the sale and authorize the retention of Paul Hauge as legal counsel for the transaction. Mayor Lockwood moved to authorize the retention of Paul Hauge as legal counsel in negotiations for acquisition of the Perkegwin property, and to direct the City Administrator to meet with representatives of Perkegwin to negotiate final details for site acquisition. Councilwoman Witt seconded the motion. The Council acknowledged a.memo from Administrator Frazell relative to proposed waterway modification and repairs to Fire Unit #2286 (Squirt). Fire Chief Noack and several members of the Department were present for the discussion. Council reviewed a number of options for servicing, including that servicing be done at General Safety Products, in North Branch, that the work be contracted with the St. Paul Fire Department, that the Mendota Heights mechanic perform the work, and that the vehicle be sent back to the snorkel factory in St. Joseph, Missouri. The recommend- ation from the Fire Chief and Administrator was for Council to authorize return of the vehicle to Missouri for completion of the work. In response to a question from Councilman Mertensotto, Chief Noack stated that General Safety is not equipped to check out the hydraulic systems or certify the waterway, but that the manufacturer in St. Joseph does. Councilman Mertensotto expressed concern that sustained mileage and extended speeds for a trip to St. Joseph might create other problems which could cause a breakdown of the vehicle at some point during the trip. He also asked Chief Noack MISCELLANEOUS EAGAN RACE TRACK DIVINE REDEEMER AMBULANCE SERVICE Page No. 1975 February 21, 1984 to review the disadvantages of equipment repairs at General Safety. Administrator Frazell stated that he was originally extremely skeptical about the idea of returning the vehicle to the manufacturer, but after study has now come to the belief that the City ought to take the opportunity for factory testing of the waterway and hydraulics. Several members of the Council expressed questions, including who would be liable for damages in the event of an accident, how long the modification would take, whether the Fire Department has received a precautionary letter from the manufacturer that there should be a test on the system, what would be warranteed by General Safety if the work is completed there, and whether the City will soon be required to certify this and other fire units. After discussion, Councilman Mertensotto moved to authorize repair of the Squirt unit #2286 at General Safety Products in North Branch. Mayor Lockwood seconded the motion. Councilman Losleben indicated that he would like to see what is required for re -certification on the vehicle. Mayor Lockwood was concerned that if the unit were sent to Missouri, for repair, modification and certification, the City might be required again in a year or two to re -certify the equipment. It was the concensus of the Council that a clarification of the potential re -certification need, cost for certification at Missouri, and several other items must be made before action can be taken. Mayor Lockwood withdrew his second to the motion. Councilman Mertensotto withdrew the motion. Fire Chief Noack asked whether the Council would have any interest in joint purchasing through the City of St. Paul and/or the seven county fire group. Administrator Frazell was directed to look into the potential for entering into joint purchasing agreements. The Council received and reviewed a memo from Administrator Frazell relative to an informational meeting by Bennett, Ringrose, Wolsfeld, Incorporated, on the draft EIS for the Eagan racetrack. It was the concensus of the Council that the informational meeting should be conducted at Somerset School at 8:00 P.M., on February 28th. The Council directed staff to contact the Friendly Hills Civic Association and to disseminate information on the meeting to as many other civic associations as possible. The Council briefly reviewed the race track draft EIS. Council- man Losleben noted several items in the document, and indicated that he felt that the race track is not the best alternative indicated by the document. Administrator Frazell reviewed his memo relative to payment of the Divine Redeemer ambulance service subsidy for 1984. There were several questions and concerns expressed by the Council on the matter. • Ayes: 4 Nays: 1, Hartmann HOME OCCUPATIONS Page No. 1976 February 21, 1984 Councilman Losleben moved to authorize approval of the $8,507.51 subsidy for 1984. Mayor Lockwood seconded the motion. Administrator Frazell was directed to contact City Coordinator Jim Cosgrove, from the City of South St. Paul, to get a status report on his discussions with Divine Redeemer. He was also directed to prepare comments for preparation of a letter to Divine Redeemer Hospital asking what the City receives for the subsidy it provides. The Council reviewed and discussed a memo from City Administrator Frazell relative to regulation of home occupations. Administrator Frazell was directed to study the matter further and pursue Che possibility of issuing conditional use permits for home occupations. MUNICIPAL LOBBYING The Council acknowledged a memo from Administrator Frazell relative to municipal lobbying, and took no action on the matter. SALEM CHURCH ROAD PERSONNEL Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 MISCELLANEOUS BOARD OF REVIEW Ayes: 5 Nays: 0 MEED PROGRAM Ayes: 5 Nays: 0 The Council acknowledged a memo from City Administrator Frazell along with a letter from the Dakota County Engineering department regarding questions on the need for a bridge on Salem Church Road if the road is turned back to the City of Sunfish Lake under the County turnback program. Administrator Frazell was directed to respond to Dakota County, stating that the City Council has no comment on the matter. Mayor Lockwood moved that Leonard Kanitz be appointed to permanent status as Leadperson in the Road and Bridge department, effective March 12. Councilwoman Witt seconded the motiOn. Councilman Losleben moved that Michael Maczko be given permanent status as Road and Bridge Maintenance Person, effective March 12. Councilman Hartmann seconded the motion. The Council acknowledged a memo relative to the liquor licensing issue, and directed the City Clerk to proceed with alternative #1. Mayor Lockwood moved that the annual Board of Review be conducted at 7:30 P.M., on June llth. Councilman Hartmann seconded the motion. Mayor Lockwood moved to authorize the appropriate City officials to execute an agreement with Dakota County for City participation in the MEED Program. Councilwoman Witt seconded the motion. TH 110 SIGNALS Page No. 1977 February 21, 1984 The Council acknowledged a memo from Public Works Director Danielson relative to the installation of a Master Controller on the signals at TH 110/149. He indicated that Mn/DOT has advised him that they will not install Opticom at I -35E under this project unless the City executes an agreement for install- ation of the Master Controller. The Council directed Public Works Director Danielson to invite Mn/DOT to discuss the matter at the March 6th meeting. MISCELLANEOUS The Council briefly discussed the inclusion of Comprehensive Plan review in the work schedule for 1984. ADJOURN Ayes: 5 Nays: 0 There being no further business to come before the Council, Councilman Hartmann moved that the meeting be adjourned. Councilwoman Witt seconded the motion. TIME OF ADJOURNMENT: 11:16 o'clock P.M. Kathleen M. Swanson City Clerk ATTEST: Robert G. Lockwood Mayor CITY OF MENDOTA HEIGHTS PARK AND RECREATION COMMISSION MINUTES, FEBRUARY 14, 1984 The regular meeting of the Mendota Heights Park and Recreation Commission was called to order at 7:30 P.M. by Chairperson Stein. Members present were: Doffing, Stein, Knittig, McMonigal, Singer and Williams. Member absent: Schneeman. Also present was Terry Blum. APPROVAL OF MINUTES The minutes of the January 10, 1984 meeting were approved with the addition of Singer to the list of members present. ELECTION OF The Commission re-elected the current slate of officers: Jim Stein OFFICERS as Chairperson; Dorothy McMonigal as Vice -Chairperson; and Marsha Knittig as Secretary. COUNCIL/ Stein reported on the joint meeting of the City Council and Park COMMISSION Commission held January 24, regarding the bike trails proposal. The MEETING Council voted: 1. To support the application for a Mn/DOT grant for the first stage of the bike trail plan through Valley Park. 2. To approve the overall proposed "backbone" system. 3. To appropriate $3,000 to study the Lexington corridor of the plan. WACHTLER With the possibility of the Wachtler property being available for PROPERTY acquisition by the City, the Commission has had to look at its present needs and goals. McMonigal said that a City of this size should have regulation ball fields, and that acquisition of additional property is necessary to meet this need. Knittig moved that acquiring additional park land, specifically the Wachtler property and the School District property, with plans to develop regulation ball fields, be a priority of the Park Commission. Passed. Stein will ask Planner Dahlgren to attend the March 13th meeting of the Park and Recreation Commission to talk about land acquisition and overall planning. TENNIS Williams stated that an unsanctioned tennis tournament, similar to TOURNAMENT last year's tournament, could be held this summer. He suggested that the tournament be publicized early through the schools. Stein will talk to Dewey Selander about the possibility of Dewey's planning the tournament with the help of Dan Dwyer. HOCKEY RINKS The addition of a second set of hockey nets to the Marie Park hockey rink did not solve any problems, as the extra nets were just moved to the pleasure rink. NEW BUSINESS The Smith Avenue Task Force has been meeting to discuss and plan for improvements on Smith Avenue, according to a letter forwarded to the Page Two February 14, 1984 Park Minutes Park and Recreation Commission from former City Administrator Orvil Johnson. Doffing will call Alan Torstenson, City Planner for St. Paul, who is coordinating efforts, to review our proposed bike trail. their plans, and how they might correlate. Stein will acknowledge the letter from R. James Gesell, President of the Smith Avenue Task Force. MISCELLANEOUS Stein will ask Dewey Selander to prepare a description of his duties and time input that will be reviewed along with the recreation program at the March 13 meeting. COUNCIL Doffing will attend the February 21st meeting of the City Council. REPRESENTATIVE The next Park and Recreation Commission meeting will be on March 13, at 7:30 P.M. ADJOURN There being no further business to come before the Commission, the meeting was adjourned. Respectfully submittted, Marsha Knittig Secretary NDC4 NORTHERN DAKOTA COUNTY CABLE COMMUNICATIONS COMMISSION c/o City Offices 750 South Plaza Drive Mendota Heights, Minnesota 55120 NORTHERN DAKOTA COUNTY CABLE COMMUNICATIONS COMMISSION FULL COMMISSION MEETING MINUTES - JANUARY 18, 1984 1. The meeting was called to order by Chairman Dave Zemke at 7:39 o'clock P.M. The following Directors were present: Baird - Sunfish Lake Boelter - Mendota Walker - West St. Paul Zemke - Mendota Heights Weiss - Lilydale, EXCUSED ABSENCE Witt - Mendota Heights Hanson - West St. Paul Kinney - Harrison - Lanegran - Tatone - South St. Paul Sunfish Lake South St. Paul Inver Grove Heights UNEXCUSED ABSENCE Henderson- Inver Grove Heights Bruestle - Mendota Also present were John Gibbs, legal counsel, Edward Huyck, Patrick H. O'Neill, Larris Wovder, Christine L. Meuers and Kevin Foley of Rite Cable Company, Robert Sachs, Bill Coleman, and Tom Ryan of Continental Cablevision, Greg Moore of Northwest Suburbs Cable, Ben Selisker of Ramsey/Washington Cable. At this time Don Weiss was introduced to the Commission as the new representative from Lilydale. 2. Zemke moved, seconded by Tatone, to add to the agenda No. 5A "MACTA Membership". Voting: 9 ayes, 0 nays. Tatone moved, seconded by Walker, to approve agenda as amended. Voting: 9 ayes, 0 nays. 3. Several items of communications were received and acknowledged, including a letter from Global Cable, Inc. explaining their services and operations; the minutes of the December 9, 1983 MCCB meeting and the agenda for the January 13, 1984 meeting; a letter from Continental Cablevision commenting on Rite Cable Company's franchise application. Chairman Zemke stated that he had discussed the letter with Stech and she felt she could not comment at this time until reviewed the proposal and given their findings. Discussion topic was deferred until Other Business on the agenda. Anita CTIC has on this Tatone moved, seconded by Walker, to receive and accept the above communications. Voting: 9 ayes, 0 nayes. 4. Baird moved, seconded by Boelter, to approve the minutes of the December 14, 1983 meeting as submitted. Voting: 9 ayes, 0 nayes. 5. Chairman Zemke opened the Election of Officers portion of the agenda by stating that these officers will serve until January 1985 or when the Commission takes a different structure., whichever comes first. Tatone moved, seconded by Baird to elect Dave Zemke as Chairman. , Voting: 9 ayes, 0 nays. Lanegran moved, seconded by Walker, to elect Paul Tatone as Vice Chairman. Voting: 9 ayes, 0 nayes. Harrison moved, seconded by Walker to elect Ken Hanson as Secre- tary, Craig Kinney as Treasurer, and Duncan Baird as Representa- tive Director. Voting: 9 ayes, 0 nays. 5A. Discussion was held on the matter of MACTA membership. It was the consensus of the Commission that no action be taken at this time. Lanegran moved, seconded by Tatone to table the MACTA membership. Voting: 9 ayes, 0 nays. 6. Chairman Zemke addressed the Applicant Performance Questionaire relating to when and who it should be sent . After some discussion Tatone moved, seconded by Walker to send the Performance Questionaire to the three (3) territories of Rite Cable Company and no more than fifteen (15) territories of Continental Cablevision based on the following criteria: 1. 200 - 400 miles of cable. 2. 5000 - 15000 subscribers. 3. Comparable size to NDC4. as selected by the Chairman. Voting: 9 ayes, 0 nayes. Commissioner Lanegran opened a discussion on the proposals, mainly on Rite Cable Company's proposal, in that it didn't seem to meet the requirements and was questioning why waste time and money on evaluating the report by technical consultants when it seemed obvious that Rite did not meet the requirements. John Gibbs, legal counsel, attempted to answer the concerns by stating that the timetable difference to have one report compared to two evaluated is minimal and that the application fee is used to pay for these evaluations. He also stated that before the Commission reject any application, there should be documentation that the cable company has not met the requirements. After much discussion the Commission consensus was to continue with the timetable set and withhold a decision on whether or not Rite Cable Company met the requirements until the technical reports were received on both applications. Dave Zemke excused from the meeting at 8:26 o'clock, P.M. Paul Tatone, Vice Chairman continued the meeting. 7. Treasurer Kinney reported that there was $4,822.58 in the checking account as of December 31, 1983. In regard to the application fees in the amount of.$16,000.00 he stated that Norwest Bank of South St. Paul could give them the best investment to fit our timetable so he received a Certificate of Deposit at Norwest Bank of South St. Paul at 8.42 percent (8.42%) in the amount of $16,000.00. He also stated that he had received two (2) bills; one from the City of Mendota Heights for secretarial services in the amount of $72.94 and one from Herbst & Thue for legal fees in the amount of $1,671.72. Harrison moved, seconded by Baird to accept Treasurer's report and. to pay the two bills. Voting: 8 ayes, 0 nays. 8. Vice Chairman Tatone introduced Mr. Greg Moore from Northwest Suburbs Cable and Mr. Ben Selisker from Ramsey/Washington Cable to speak about franchise administration. They each briefly described the duties they have and the problems that they have encountered in their franchise. They answered questions and also commented on matters brought up by Commissioners and legal counsel. Director Lanegran commented that she would like representa- tives from Cable Franchise territories with joint powers agreement comparable to NDC4 to also address the Commission on franchise adminis- tration. Vice Chairman Tatone thanked the gentlemen for taking the time to speak to the Commission. 9. There were no presentations by interested members of the public. 10. Vice Chairman Tatone advised the Commission that Chairman Zemke suggested that the next meeting of the commission be held on the fifth Wednesday of February, February 29, 1984 at which time a discussion of the technical consultants reports would be held. There being no further business to come before the Commission, Baird moved, seconded by Kinney, that the meeting be adjourned. TIME OF ADJOURNMENT: 9:26 o'clock P.M. CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator February 29, 1984 SUBJECT: Chamber of Commerce Mendota Heights Day This year the Chamber of Commerce is sponsoring a "State of the City" Day for each of the communities it serves. Mendota Heights Day will be Thursday, April 26th, at Mendakota Country Club. While a precise program has not yet been planned, they will be looking to the Mayor, Councilmembers, and City Administrator to provide them with updated information about what is going on in Mendota Heights.' I am sending this memo so that if any of you are interested in attending, you can note the date on your calendars. INV -MR. GROVE HEIGHTS VOLUNTEER FIRF, DEPARTMF,NT 2059 UPPER 55TH ST. E. * INVER GROVE HEIGHTS, MINN. 55075 1.984 February 14, 1984 Chief Leroy Noack Mendota Heights Fire Department 2144 Dodd Rd. Mendota Heights, Mn. 55120 Dear Leroy, On behalf of the members of the Inver Grove Heights Fire Department, we would like to express our deep appreciation for the help your Department gave us on the recent fire at Peabody's. Without the manpower your City provided, and tanker service, we would not have been able to extinguish the blaze as quickly as we did. It was re- assuring to know that our Dakota County drills have paid off so well in seeing the entire operation go so smoothly. The fact that your Department stayed on the scene with ours for such a long period of time, enabled some of our men to take a rest and allowed us to keep a full complement of men fighting the fire during the entire duration. Leroy, you have a great Department! Your men were excellent at. the fire scene and showed great skills in their assistance at Peabody's. Our Department is proud to have such great firefighters as neighbors. I hope sometime in the future we can return the favor. Sincerely yours, Dale N. Beckmann Fire Chief DNB/st CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator March 2, 1984 SUBJECT: League of Minnesota Cities Proposed Policy on Comparable Worth On March 13 and 14th, Mayor Lockwood, Councilwoman Witt, and I will be attending the League of Minnesota Cities Legislative Policy Conference. The purpose of this conference is to adopt a legislative policy for the 1984 session, and Mayor Lockwood will be casting Mendota Heights' vote. One of the most important issues on the League agenda this year is that of comparable worth for city pay plans. Reportedly, the American Feder- ation of State, County, and Municipal Employees (AFSCME) and other labor unions have made comparable worth one of their highest priority issues for this session. Consequently, the League of Cities feels the need to also be prepared with its policy on comparable worth. Attached is a memorandum and proposed policy, approved by the League Board of Directors for consideration by the delegates to the legislative conference. Basically, the League is stating its support for the concept of comparable worth, but urging that the legislature, in adopting any program, address the fact that other state statutes (most.noteably the Labor Relations Act) may be causing some of the disparity between jobs. Consequently, the League is stating that these problems also need to addressed in mandating any comparable worth program. I believe that because of the sensitivity of this issue, the League wants all councilmembers to be well aware of the policy that is being adopted, so that if they have any problems with it, those can be voiced at the legis- lative conference. In placing this item on the Consent Agenda, I am making the assumption that Mendota Heights wishes to support the proposed legislative policy. If that is not the case, then it should be removed from the Consent Agenda for additional discussion, and direction to the Mayor as our voting delegate. ACTION REQUIRED If Council concurs with the proposed policy, no further action is required, other than ratification on the Consent Agenda. If Council wishes to discuss the matter further, it should be removed from the Consent Agenda and placed as a regular agenda item for more complete discussion. Respectlyubmitted t.d.' evin D. Frazell City Administrator E-1 •i j..:) !.r • �.J-t league of minnesota cities MEMORANDUM February 22, 1984 TO: Mayors, Managers, Clerks FROM: Joel Jamnik, Legislative Counsel SUBJECT: Proposed policy on Comparable Worth Attached please find a copy of the draft policy on comparable worth. This policy statement was recommended to the LMC Board of Directors by the Sub- committee on Comparable Worth. The policy as presented was approved by the LMC Board on February 16 at the regular monthly board meeting and is being distributed to the membership.. Please note that the policy has been designated with an "A" priority by the LMC Legislative Committee. (Note reference in booklet entitled Prgpesed 1984 City Policies, page 7.) City officials registered and attending the 1984 LMC Legislative Action Conference (March 13-14) will have an opportunity to consider this draft policy statement for adoption along with other proposed policies contained in the booklet. Please circulate this draft policy to city councilmembers and inform the council of anticipated action on'it at the time of LMC legislative policy adoption on Tuesday, March 13. If you have any questions on the attached draft policy statement, please contact me. 1 83 university avenue east, st. paul, minnesota 55101 (61 2) 227-5600 COMPARABLE WORTH --TASK FORCE DRAFT POLICY The League recommends that the Legislature allow a reasonable period of time for local units of goVernments to address the issue of comparable worth at the local level before mandating compliance with a state-wide program. Cities and other local units of government are in the best position to address possible internal salary inequities without exceeding local budget constraints. Comparable worth is more than agender issue, being inextricably linked -to the proposition that positions should be classified on the basis of job content and that wage rates for similarly classified positions should bear a rational relationship to the changing requirements of the marketplace. The League of Minnesota Cities supports the philosophy of pay equity on the basis of both internal job content comparisons and external supply and demand comparisons. A wage structure based on job content cannot be realized, however, in an environment where wage rates can beestablishedeither by arbitration awards or negotiated with labor organizations operating within the allowances of the labor relations laws. The League recommends that legislative action be taken at this time to facilitate and encourage local units of government to develop compensation programs based on job content. The following principles should guide this legislation: Drafted by: Joel Jamnik Committee: Comparable Worth Task Force Date Presented: 1/31/84 Date Adopted: 1/31/84 Draft Number: 1 Priority: Page 1 of 2 1. Comparable worth programs must balance internal pay equity with external supply and demand considerations. 2. Existing laws, which limit the power of municipal governing bodies and managers to implement wage structures based on comparable worth, including but not limited to collective bargaining and arbitration, must be modified accordingly. 3. Implementation of internal pay equity programs must incorporate the concept that decreases in pay as well as increases may be necessary. 4. Because of the costs associated with the implementation of comparable worth, the state should make available special assistance and funding mechanisms for program implementation. 5. less than Pay equity implementation should not a three to five-year period. 6. The state should shield or indemnify, including providing or paying for defense costs, any city which is sued for back pay as a result of the implementation of the pay equity programs. 7. The state should define the goals of comparable worth, but allow cities to choose the methods of analysis and implementation of pay equity programs. 8. A fiscal note identifying any local government costs to be incurred in implementing any legislation must be included. be required to be completed in Drafted by: Joel Jamnik Committee: Comparable Worth Task Force Date Presented: 1/31/84 Date Adopted: Draft Number: Priority: 1/31/84 1 Page 2 of 2 03-06-84 CLAIMS LIST AMOUNT 155.00 155.00 */ 26.00 26.00 *., 299.00 299.00 *,i 75.00 75.00 */ 54.00 54 .00 *, 37.80 37.80 *� 55.00 55.00 *,/ 8.00 8 .00 *.r• 300.00 300.00 *,i 20 .00 20.00 *✓ 902.00 902.00 *.- 5.72 5.72 195.00 195.00 *-- 25.00 25.00 *✓ 146.28 146.28 *.- 6.25 6.25 ---- 6.25 25.00 *, 11.20 11.20 *,, CHECK REGISTER VEND0 DAKOTA CTY AVTX FIRE ENGR FIRE INSn ASSN GOVT TANG SVC IC MA FLOM TOOL CO NASON PUBL CO MAMA C/0 C WILLIAMS MENDOTA' HEIGHTS F . LE ROY NOACK LEONARD PERRON RICHARD PLOUMEN THE SIGN CENTER TRI COUNTY LEAA TWIN CITY AUTO GLASS SURPLUS PROPERTY FD SURPLUS PROPERTY FO -SURPLUS PROPERTY-F`D SURPLUS PROPERTY FD ST PAUL STAMP WORKS 40.00 MINN TORO INC Dept 10-A0m111 20 -Police 15-Engr 30 -Fire 4a -Code Zpfc. ITEM DESCRIPTI0J BAL FF I COURSE .wept 50-Rd&Bridge 60 -Utilities 70 -Parks 80 -Planning 90 -Animal Control ACCOUNT NO. INV. 2 YR SUBS .!NST 'SPLYS REGR DELMCNT 84 MU'.NICIPAL YR BK PULLE1 PULLER PUB LAB LAW PUBL • LUNCH MT GFRA ZELL REGR1984CONV REI MBMBRSHP DUES SNDWLO WING MI 2/19'84 CR PREV SIGNS 84 DUES WINDSHIELD 5011 84 MBRSHP DUES 84 MBRSHP•DOES 84 - M MSHP DUES 84 MBRSHP DUES NOTARY STAMP REGR BLUM/NESKA 01-4400-030-3C 01-4402-030-30 01-4403-030-30 01-4400-020-20 01-4402-110-10 01-4 305-050-50 01-.4 402-11 0-10 1 01-44'00-110-10 01-4400=030-30 • 01 -4404-030-30 01-4268-500-30 • 01-4415-050-50 01-4305-020-20 2 01-4404-020-20 01-433,0-490-70 1 01-4404-020-20 01=4404-040-40 01=4 464-050- 01 -4404•11 0-10 01-4490-110-10 9 01-4400-070-70 cMOUNT 40.00 *- 70.40 525,000.00 27,562.50 552,632.90 *✓ 21.30 21.30 16.03 3.96 8.87 4.50 3.96 3R .22 *✓ -4.91 '- 4.91 16.32 26.14 *� 1,197.50 1,197.50 *✓ 95.00 69.70 48.53 13.00 2.85 6.50 53.00 289.38 *i 23.90 22.80 — 8.62 2.26 1,125.00 CHECK RE!..3ISTER V7ND0 AMFR NATL BANK AMER NATL BANK AMER NATL BANK ANDERSEN EARL F&ASSO A T&T INFO SYSTEMS A T&T INFO SYSTEMS A T&T INFO SYSTEMS A T&T INFO SYSTEMS A T&T INFO SYSTEMS B&J AUTO SPLY B&J AUTO SP LY B&J AUTO SPLY _ BRAUN ENGINEERING CITY MOTOR- SUPPLY CITY MOTOR SUPPLY CITY MOTOR SUPPLY CITY MOTOR SUPPLY CITY MOTOR SUPPLY CITY _MOTOR SUPPLY CITY MOTOR SUPPLY COAST TO COAST COAST _ TO COAST COAST TO COAST COAST TO COAST DCR CORP. :TEM DESCRIPTION F__ TAC 3/83 PRINC TAC 3/83 INT TAC 3/83 BRKTS CR PREV SIGN FEB SVC FEB SVC FEB SVC FEB SVC FEB SVC LENS LENS FILTER LILY LS SVC RE FOUNDATION ACCOUNT NO. INV 01-4226-000-00 01-4455-000-00 01-4456-000—CO 01-4305-020-20 01-4210-020-20 01=4210-050-50 01-421•0-070-70 01-4210-315-30 15-4210-060-60 --01-=-4-3Y0=0-6:56- 01-4330-490-50 01-43 30- 490-50- 01-4330-490-50 15-4330-490—A0 16-4281-850-00 P/S PUMP2223 - _. _._.01-4330-440-20 STARTER SHOES/PADS/SEALS FLOR DRI LENSES FLOR DRI ..ALT 502 CARWAX MI SC • SPLYS NAILS/POWER LOX TESTER/OUTLET MARCH RENT 01-4330-445-40 01-4330-490-20 _ 01-4330-490-5C 01-4330-490-50 01-4330-490-50 01-4330-490-70 01-4305-050-50 — 01-4305-050-50 01-4305-070-70 01-4305-070-70 01-4200-600-10 4''OUNT 637.5 0 1 .170 .00 2.932.50 *- 90.00 90.00 *.- 376.50 376.50 *- 175.00 175.00 *� 25 .00 25.00 50 .00 94.42 92.86 1 87.28 *� 7 123 .8 5 74 .03- --- 197.88 197.88 *_ 91 .88 91.88 91.88 91.88 367.52 *i 6.16 2.64' 22 .22 31 .02 144.00 144.00 *.__ 14.08 CHECK REGISTER VE N003 OCR CO RP DCR CORP. DENNIS DELMONT ExECJTONE SYSTEMS FRAZELL KEVIN FME_: CRP F NE C CRP GOODYEAR SERVICE STR GOODYEAR SERVICE STR ICMA RC ICMA RO KAR ?.RODUCTS INC. KAR 'RODU:TS INC. KAR PRODUCTS INC. KAR PRODUCTS INC.- KNUTH TOM KNUT1 'TOM KNUTH TOM LELS LMCIT HP�'LAN ITEM DES DIP T=0%1 MARCH RENT MARCHRENT MAR- MILEAGE EXC:HANGELOANER o MARCH MILEAGE FEB:: YMT FEB-; PYMT TIRES/BALANCE TIRES /BALANCE 2/1 W/H 2/1 7 -CONT 4 FRAZELL MISC SPLYS MISC SPLYS MISE SPL YS MISC SPLYS MI TH'RU 2/29': MI THRU 2/19 I THRU 2/2 MARCH DUES MAR W/H 1C COUNT NO. IN 01-4200-600-20 05-4200-600-15 01-4415-021-20 01-4490-110-10 01-4415-110-10 01-4200-61 0-10 01-4200-61 0-20 01-4330-440-20 01-4330-440-20 01-2072-000-00 01-4406-110-10 01-4305:-1120--2-0- 01-4305-050-50 1-4305-020-2001-4305-050-50 01-4 305-070- 70 15-4305-060-60 05-4 415-10 5-15 74-4415-810-00 74-4415-813-00 01-2075-000-00 01-2074-000-00 MOUNT 290 .00 56.69 1 35 .00 56.69 552.46 CHECK R E.G IS TER V= NDOR L PCIT HR 7- LAN LMCIT HP °LAN LMCIT HP, 3LAN L MCI T HP PLAN 26,507.25 METRO WASTE CONTROL 21,742.44 PETRO WASTE CONTROL 48,249.69 *, • 22.05 PINN BENEFIT ASSN 5.90 MINN BENEFIT ASSN 5.00 MINN BENEFIT ASSN 32.95 3.90 11 .70 3 .90- 1 .95 1.95 --J.Vb- 1 .95 5 .05 1.95 35 .10 185.R 5 39 .71 109.33 302 .P7 57.09 60 .51 39.7i * 795.07 *-, 1 45.00 • 150.00 - 295.00 MINN INN PINN MINN MINN MINN MINN M INN P31 NN MINN MUTUAL MUTUAL MUTUAL MUTUAL mUTUA L MUTUAL MUTUA L MUTUAL MUTUAL LIFE LIFE LIFE LIFE LIFE LIFE LIFE LIFE LIFE LIFE NORT-fWEST ER N BELL NORTHWESTERN BELL NORT1 WESTERN BELL NORTHWESTERN BELL NORTHWEST E.R N BELL NORTHWESTERN BELL NO-RfH-WEST-ERN BELL OA K *Cv- P.ST KENNELS CAP( CREST KENNELS 59,95 PAYLESS CA SHWAYS INC 59.95 ITEM DES CR IP TI ON 'ARCH PREP MAR PREM MAR PEM MAR PREM FEB SAC C HGS MAR C ONTR INSTALL MAR W/H MAR PREM MAR PREM ACCOUNT NO. 01-4245-C .21 01-4245-( •21 01-4245-040-4( 01-4245-050-51 -15-4448-060- 6( 15-4449-060-6( 01-20 01-4245-021-2C 01-4245-070 7C MAR W/H 01-2071-000-00 MAR W/H 01-2074-000-00 MAR ?REM 01-4245-020-20 MAR PREM 01-4245-021-20 MRPprEtlti74245..05r' •50 MAR 01-4245-0 CORR FUND MAR PREM MAR PREM MAR PR EM FEB SVC FEB SVC FEB SVC _ FEB SVC FEB SVC FEB SVC FEB SVC 01-42 45-10 )-15 01-4245-105-15 01-4245-118-10 05-4245-105-15 01-4210-020-20 01-4210-050-50 01.-4210...070..• 70 01-4210-11 0-10 01-.4210..31 5-30 05-4210-105-15 15-4210-060-60 RETAINER/CALLS FEB 01-4221-800-90 FEB BOARD **- • 01;:422-5-800;90 VACUUM 01-4305-07L :,Mi1JNT 31 .8 5 51 .45 83.30 *_- 99.49 44.50 6.01 5.48 6.40 162.78 *� 35.00 35 .0 0 *_- 2 .055.00 2,055.00 *- 3.08 ..08 *� 1 ,875.64 1,269.43- 528 .30 528.30 17.26 57.12 196.13 114.71 209.97 263.06 69.50 4,601.62 12.35 55.31 67.66 *j 14,774.01 14,774.01 */ CHECK RE GIST7R VE NDO' FTAE BEND PAVING INC PI'JE REND PAVING INC S&T OFFICE PROD SF.T DFFIC = PROD S&T OFFICE PROD S&T OFFICE PROD S&T OFFICE PROD SELA'IDER DUANE C SH AU3 H NES S Y L E JR SOUTHVI_W CHEVROLET ST ST ST ST ST ST ST ST ST ST TREAS TREAS TREAS TREAS TREAS TREAS TREAS TREAS TREAS TREAS °,SRA _ P_P4 ° ERA ERA PERA °ERA ='E R A °ERA P1ERA PERA SUN NEWSPAPERS SUN NEWSPAPERS TROSSEN W4IGHT ASSOC I TEM OESCR IP TI ON MC MI N MC MI X' MISC SPLYS ANCHOPMA T TELE PADS CUSHION SHEET PR OTR MAR MI LEA GE FEB SVC PARTS PERA- W/H 2/17 2/1 7 +P.ERA 2/17 PEFA 2/17 PERA 2/17 PERA 2/17 PERA 2/17 PERA 2/1 7 PERA 2/1 7PERA 2/17 PERA ORD 205 NOT PUB HRG JAN SVC .CCOU':T NO. IN 01-4422-050-50 01-4422-050-50 01-4300-110-10 01-4300-110-10 01-4300-110-10 01-4300-110-10 105-15 01-4415-200-70 01-4220-132-10 15-4330-490-60 01-2062-000-00 01-4406-020-2G 01-4406-021-20 01-4406-030-30 b1-4406-040=40 01-4406-050-50 01-4406-070-70 01-4406-110-1 0 05-4 406-10 5-1 5 15-4406-060-60 01-4240-110-10 - 87-4240-812-00 16-4220-850-00 03-06-84 CLAIM LIST MnUNT VT ?AMC' CHECK Dn— CHECK REGIS 1-71R 135.00 UNITED WAY—ST PAUL 135.0 0 * — 500.00 500_.30 US POST OFFICE 76.68—• WELLS FArR;3O • TRUST_E 38.52 WELLS FARGO TRUST -1E 9.34 W:LLS FARGO TRUSTEE 17.28 ----- We7L LS FAP.GO TRUSTEE 141.°2 *,. 127.10 WESTER�J LIFE INS CO 127.10 */ 567,867.41 1 ,508 .08 4.8 9474.1 4 159971.51 24.86 55.31 633,901.31 MANUAL CHECKS: —FUND• 01 TOTAL FUNO 05 TOTAL FUND 15 TOTAL FUND 16 TOTAL FUND 74 TOTAL FUND 87 TOTAL TOTAL 10453 — 2,413.31 St. Treas SS Fund 10454 5,654.30 Comm RL'venue „ 1p455 . ___4,97_0, __Dir Internal_ Rev 10456 300.00 Dakota Cty St Bk 10457 1,245.15 St. Cap Cr Union __10458 22 , 668.18 City _ MH__Papro11 _ Acct _ _37,_251.88 _ GT 671,153.19 15-Engr 20 -Police 30 -Fire 40 -Code Enfc ITEM DESCRIPTION MAR CONTR REF ILL POSTAGE METER MAR W/H F8 ADJ MAR PREM MAR PREM MAR R E t4 60 -Utilities ; 70 -Parks 80 -Planning 90 -Animal Control ACCOUNT NO. IN 01 -20 70-0L 00 01-4318-110-10 -- 01-2071-000—OG 01-4246-020-20 01-42_46-050-50 01-4246-070- 70 MAR PREM01-4246-030-30 GENERAL FUND ENGR ENTERPRISE SEWER UT I LIT Y TIO I79-7/81-4/82-2/82-6 CCNS PROJ FUND 183-4 GRYC PROJ 2/17 FICA 2/3 & 2/17 SIT W/H 2/17 FIT_W/H __ Payroll Deductions 2/17 Net_.Payroll. _2/17__ LIST OF 1984 CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON MARCH 6, 1984 Breheim Heating, Inc. Breheim Heating, Inc. Vern Craven Masonry Bernard L. Dalsin Company Jacobson Excavating Martin A. Keller, Builder Peterson and Ratzlow Construction Gas Piping License Heating and Air Conditioning Masonry License General Contractor's License General Contractor's License General Contractor's License General Contractor's License 1984 RUBBISH HAULER TO BE APPROVED BY CITY COUNCIL ON MARCH 6, 1984 Emil Oehrlein Trucking CITY OF MENDOTA HEIGHTS MEMO February 29, 1984 TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator SUBJECT: Award of Fire Station Bid INTRODUCTION At the meeting of February 21, Council considered bids for the fire station. Several questions arose concerning the optional Co -Ra -Vac heating system. Bids were tabled to March 6th, and staff directed to further research the heating system. DISCUSSION Attached is a memo from project coordinator Gene Lange, addressing Council's questions. Since exercising the Co -Ra -Vac option changes the low mechanical bidder from Northland to Klamm, Gene has factored this in to arrive at a net additional cost of $5,666 for the system. As indicated, fuel savings of $1,400 per year are estimated by the mechanical engineers, giving a payback period of slightly over four years. This, coupled with the additional benefits cited by Gene, make it a worthwhile investment, and it is recommended for inclusion. Also attached is a copy of the letter and analysis handed out by the architect on February 21. The recommended awards are: James Steele Construction Klamm Mechanical Corrigan Electric $435,600 152,134 53,553 $641,287 These awards allow for a 90 foot apparatus bay, and all alternates, except carpeting. With additional architects fees of approximately $4,100, and a project budget of approximately $650,000, the total cost will be approximately $4,600 under budget. RECOMMENDATION It is recommended that Council award bids as discussed above. As we have not yet executed a final purchase land agreement with Perkegwin Investments, the award should be made contingent on that land sale. ACTION REQUIRED If Council concurs with the staff recommendation, it should pass a motion awarding the general contract to James Steele Construction Company with alternates 1 - 2- G -1B,- G-1B, G-2, and G-3, in the amount of $435,000, awarding the mechanical contract to Klamm Mechanical Contractors, Inc., with alternates M -1B, M-2, M-3, M-4, and M-5 in the amount of $152,134, and awarding the electrical contract to Corrigan Electric with alternates E -1B, E -2,•E-3, E-4, and E-5, in the amount of $53,553, with all awards contingent on the City's successful purchase of all lands needed for construction of the project. attachments Respectfully submitted, Kevin D. Frazell City Administrator 46, MEMO TO: Mayor, City Council, and City Ainistrator FROM: Gene Lange Fire Marshal February 28, 1984 SUBJECT: Mechanical Bids, Heating Equipment for Apparatus Room in New Fire Station Introduction After the bid discussions at the City Council meeting of February 21, 1984 the Council directed staff (Architect Bruce Caulfied, Fire Marshal Gene Lange)to return to the next Council meeting with answers to the following questions. 1. Is the high intensity unit heater or the proposed Co -Ra -Vac system the most fuel efficient? 2. Can the Co -Ra -Vac system be converted to burn L P gas? 3. Would the Co -Ra -Vac system be a good unit to heat the apparatus room of our new fire station? History and Background The mechanical specifications for the heating of the apparatus room, as pre- pared for Trossen and Wright by Darg-Palanisami & Associates, called for five high intensity infra -red unit heaters. Each unit was to produce 52,000 BTUH. I had conversations with several people who have had experience with the unit heaters. I learned that there are several draw -backs to this type of heater. I then learned that the Co -Ra -Vac system, which extends and spreads the heat, is a much more de- sirable system for heating fire apparatus rooms. I contacted Bruce Caulfield, of Trossen and Wright, and requested that Co -Ra -Vac be included in the addendum to the orginal specifications. Discussion Bruce Caulfield took the above questions back to the mechanical engineers for professional answers. The following is their answers to questions one and two. Five Unit Heaters- Total Output 300,000 BTU, Efficiency 63% Cost of Natural Gas for Average Heating Season $4,500. Room temperature 65 degrees Five Co-RaVac Units - Total Output 300,000 BTU Efficiency 92% Cost of Natural Gas for Average Heating Season $3,100. Room temperature 65 degrees The Co -Ra -Vac system and the Unit type heaters can be converted to LP Gas by changing the nozzles. A LP Gas stand-by system would require double piping to the heating units and a second set of nozzles. The follow is a break down of the cost of adding Alternate M-5 and E-5 (the Co - Ra -Vac system). • Page Two Klemm Mechanical - Base+Ml-B+M2+M3+M4 Northland Mech - Base+Ml-B+M2+M3+M4 Cost of changing contractors Klemm bid Alternate M-5 Corrigan bid Alternate E-5 Alternatives $151,009 147,0'10 3,999 1,125 542 Total additional cost for Co -Ra -Vac $5,666 1. Leave the specifications for heating the apparatus room unchanged and use the less efficient Unit Heaters 2. Adopt Alternates M-5 and E-5, cutting the estimated heating cost by $1,400;;:-. per year. (the cost of the Co -Ra -Vac would be made up in fuel savings in four heating seasons. Recommendations I recommend that the Council adopt M-5 and E-5. I believe that this system is ideal for heating the new apparatus room. I have talked to Chief Dougherty of the Roseville Fire Department. He has Co -Ra -Vac in his two newest stations and has just completed converting a third station from hot water heat to this system. The two systems now in service have been in for seven and ten years. He has had no problems with either system. The station he is now converting is smaller•in'size than the two with Co -Ra -Vac, he stated it cost about $2,000 more to heat the small station with gas hot water than the larger station with infra- red. He also, stated the recovery time for infra -red is much shorter than the hot water system. Infra -red heats the surfaces, not the air. Action Required Award the Mechanicl and Electrical contracts for the New Station to include Alternates M-5 and E-5. CITY OF MENDOTA HEIGHTS MEMO /2/0 - TO: Mayor, City Council and City Adthinistrator FROM: James E. Danielson Public Works Director SUBJECT: Culligan Hearing March 1, 1984 DISCUSSION: Staff has received a draft joint powers agreement from Mendota con- cerning intercommunity sanitary sewer connections. Larry Culligan has been delaying his latest project waiting for the finalizingof this agreement with Mendota. "I delivered a copy of this agreement to him. Because of the short time frame between receipt of the Agreement and the continued hearing date Larry has indicated that he would again like to continue the hearing so that he can study the agreement more thoroughly. RECOMMENDATION: Staff recommends Council continue hearing for one more month. ACTION REQUIRED: If Council concurrs with staff, they should make a motion to con- tinue the hearing to April 3, 1984. CITY OF MENDOTA HEIGHTS TO: Mayor, City Council and City FROM: James E. Danielson Public Works Director MEMO CO -March 2, 1984 lnistrator SUBJECT: Sewers, Water, Streets Evergreen Knolls (Gryc) Job No. 8313 Improvement No. 83, Project No. 4 DISCUSSION Hearing notices were sent out -on this project, along with a letter offering to meet with the affected property owners in advance of the hearing to answer questions. Several owners have taken up this offer and many of their comments and concerns have already been addressed. The major objection remaining seems to be from residents along Trail Road. They do not want Wachtler Avenue to go through to Wentworth Avenue, and staff continues to feel that a through connection is mandatory. Par 3 Golf Course sent a letter requesting deferrment of assessments against their land from this project. It has-been the City's policy in the past, when requested; 'to -defer the making—of-ra majority- of assessments against large pieces. This has been done as a way of not "forcing development". Par 3 now has approximately $28,000 in paid and unpaid assessments'and has approximately $105,000 in deferred assessments. Estimated assessments for oversized parcels as part of this project are as follows: 1. Par 3 Golf Course 2. Slowinski 3. Hanson 4. Shaughnessy 5. Christoffersen 6. Standard City lot RECOMMENDATION $29,935.00 55,266.00 26,930.00 47,544.00 18,420.00 11,650.00 Staff recommends completing this project as presented in the feasibility report and will be ready to make an oral presentation on the reasons at the public hearing Tuesday evening. ACTION REQUIRED If Council concurs with the staff proposal, it should pass a motion adopting - 2 - Resolution - Resolution No. 84- , "RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS TO SERVE EVERGREEN KNOLLS (GRYC SUBDIVISION) AND ADJACENT AREAS". NOTE: Council should be aware that the feasibility report and staff recommendation is that Phase I of Scheme A be approved. However, legal requirements indicate that largest cost figures be published in the Notice of Hearing. The lower Scheme A,• Phase I estimated costs were used in preparation of assessable costs. • City of Mendota Heights Dakota County, Minnesota NOTICE OF HEARING ON PROPOSED CONSTRUCTION OF SANITARY SEWERS, WATERMAINS, STORM SEWERS AND STREET IMPROVEMENTS TO SERVE EVERGREEN KNOLLS (GRYC SUBDIVISION) (IMPROVEMENT NO. 83, PROJECT NO. 4) TO WHOM IT MAY CONCERN: WHEREAS, the City Council of the City of Mendota Heights, Dakota Coun- ty, Minnesota, deems it necessary and desirable to consider construc- tion of the improvements hereinafter described. NOW THEREFORE, notice is hereby given that the City Council of the City of Mendota Heights will hold a public hearing on said improvements at the following time and place within the said City: Date and Time: Location: Tuesday, March 6, 1984 ..-705 o'clock P.M. Mendota Heights City Hall 750 South Plaza Drive Mendota Heights, Minnesota 55120 The general nature of the improvement is: The construction of an extension to the City's sanitary sewer system, including appurtenances and incidentals thereto, and the acqui- sition of easements, and the reconstruction where necessary of street and easements in the area hereinafter more particularly described. The construction of a storm sewer system including appurtenances• and incidentals:thereto and the acquisition of easements, in and for the area hereinafter more particularly described. The construction of'an extension to the City's water distribution system including appurtenances and incidentals thereto, and the acqui- sition of easements, and the reconstruction where necessary of streets and easements in the area hereinafter more particularly described. The construction of street improvements consisting of the acquisi- tion of easements and the grading, stabilization, drainage and bitumi- nous surfacing, and the construction of concrete curbs and gutters on the streets to be situated in the area hereinafter more particularly described. The area proposed to be assessed for said improvements is situated within the City of Mendota Heights in Dakota County, Minnesota, and is more particularly described as follows: Land abutting the East line of Section 23, Township 28 North, Range 23 West and South of Wentworth Avenue (CR 8) and North of Bachelor Avenue together with the West 211.74 feet of the East 566.85 feet of Lot 36, and the West 1 acre of Lot 36, to- gether with the East 1 acre of the West 2 acres of Lot 36, as well as Lots 39, 40, 41, and 42, of Auditors Subdivision No. 3, Section 24, Township 28 North, Range 23 West. The total maximum estimated cost of each of said improvements is as follows: PHASE I Sanitary Sewers $ 70,200.00 Watermains 70,200.00 Storm Sewers 63,450.00 Street Improvements 122,850.00 Estimated Total: $326,700.00 PHASE II Sanitary Sewers $ 97,200.00 Watermains 93,150.00 Storm Sewers 44,550.00 Streets 160,650.00 Estimated Total: $395,550.00 Estimated Grand Total Prroject Cost: $772,250.00 It is proposed to assess every lot, piece or parcel of land benefited by said improvements whether abutting thereon or not, based upon bene- fits received without regard to cash valuation. " Persons desiring to be heard with reference to the proposed improve- ments should be present at this hearing. This Council proposes to proceed under and pursuant to the authority granted by Chapter 429 of the Minnesota Statutes. Dated this Ninth day of February, 1984. BY ORDER OF THE CITY COUNCIL Kathleen M. Swanson City Clerk City of Mendota Heights 4 MENDOTA HEIGHTS €) GOLF COURSE 1695 DODD ROAD • 1/2 MILE NORTH OF HIGHWAY 100 on 49 MENDOTA HEIGHTS, MINNESOTA GOLF COURSE: PHONE 454.9822 • OFFICE: 2010 AMERICAN NATIONAL BANK BLDG, ST. PAUL, MN. 55101 222-8401 February 28, 1984 City of Mendota Heights try• 1LI . -Dan orr -- 750 South Plaza Drive Mendota Heights, MN 55120 Re: Job No. 8313, Improvement No. 83, Project No. 4 Dear Mr. Danielson: With reference to the above improvements concerning the Gryc Subdivision, the Mendota Heights Par 3 Golf Course is opposed to any improvements if these improvements will result in any assessments against the golf course, since there would be no benefit to the golf course of any kind and the burden of paying the assessments and taxes would be very great. If there is any further information you need, please let me know. Very truly yours, PAR 3 GOLF COURSE Euge way 2`1 EJS/krw CM( C 77:1,M71 pa:1414 1.:1•GPr 198,1 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR SANITARY SEWERS, WATER, STORM SEWERS AND STREET CONSTRUCTION TO SERVE EVERGREEN KNOLLS (GRYC SUBDIVISION) AND ADJACENT AREAS (IMPROVEMENT NO. 83, PROJECT NO. 4) WHEREAS, a public hearing was held on the Sixth day of March, 1984, at 7:45 o'clock P:M. in the City Hall of the City of Mendota Heights, Minnesota pursuant to resolution duly adopted by the City Council of the City of Mendota Heights on the question of the proposed construc- tion of the following described improvements: The construction of an extension to the City's sanitary sewer system, including appurtenances and incidentals thereto, and the acqui- sition of easements, and the reconstruction where necessary of streets and easements in the area hereinafter more particularly described. The construction of an extension to the City's water distribution system including appurtenances and incidentals thereto, and the acqui- sition of easements, and the reconstruction where necessary of streets and easements in the area hereinafter more particularly described. The construction of a storm sewer system including appurtenances and incidental thereto and the acquisition of easements, in and for the area hereinafter more:particularly described. The construction of street improvements consisting of the acquisi- tion of easements and=the grading, stabilization, drainage and bitumi- nous surfacing, and the construction of concrete curbs and gutters on the streets to be situated in the area hereinafter more particularly described. WHEREAS, due publication of the notice of public hearing on said pro- posed construction has been attended to; and WHEREAS, mailed notice of said hearing has been mailed more than 10 days before the date of said hearing to the owners of each parcel situated within the area proposed to be assessed, all in accordance with the applicable Minnesota Statutes; and WHEREAS, the City Engineer -reported that the proposed improvement and construction thereof were feasible and desirable and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the area proposed to be assessed for said improvements is situated within the City of Mendota Heights in Dakota County, Minnesota and is more particularly described as follows: • Land abutting the East line of Section 23, Township 28 North,' Dao8e'23 West and South of Wentworth Avenue (CR 8) and North of Bachelor Avenue together with the West 211.74 feet of the East 566.85 feet of Lot 36, and the West 1 acre of Lot 36, to- gether with the East 1 acre of the West 2 acres of Lot 36, as well as Lots 39, 40° 41, and 42 of Auditors Subdivision No. 3, Section 24, Township 28 North, Range 23 West. , WHEREAS, the City Council then proceeded to hear all persons interested in said improvement and all persons were afforded an opportunity to present their views and objections to the making of said improvements. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota as follows: 1. That it is advisable, feasible, expedient and necessary that the City of Mendota Heights construct the above described improvements, and it is hereby ordered that said improvement be made. .2. That the City Engineer be and he is hereby authorized 'directed to prepare plans and 'Specifications for 'said' ''-improvement. 3. That said improvdmeut shall hereafter be known and designated as Improvement No. 83,%pro'-act No. 4. .' Adopted by the City Council of the City of Mendota Heights this 6th day of March, 1984. CITY CITY HEIGHTS .°� Robert G. Lockwood, Mayor By ATTEST: Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS MEMO March 1, 1984 , �/ ~ TO: Mayor, City Council and City nistrator FROM: James E. Danielson Public Works Director SUBJECT: Creek Relocation Lot 2, Willow Springs Addition Job No. 8315 ' Improvement No. 83, Project No. 6 Attached are the memos staff has completed addressing the questions raised at last month's public hearing. Staff continues t0 feel that the project is feasible and recommends passing a motion adopting Resolution No. 84- , Accepting Engineer's Report, Ordering the Improvement and Preparation of Plans and 3pkificatiOns for Storm Sewers to serve Lot 2, Willow Springs Addition (Improvement No. 83, Project No. 6)., and taking other actions recommended on pages 2 and 3 of the first attached memo from Ed Kishel. 5 CITY OF'MENDOTAr HEIGHTS MEMO February 22, 1984 TO: Mayor, City Council and City Adm nistrator FROM.: Edward F. Kishel City Engineer SUBJECT: Subdivision: --Lot 2,.Willow Springs Addition Platting, Drainage, Filling Job No. 8315 Improvement No. 83, Project No. 6 INTRODUCTION: Council held a public hearing on February 7, 1984 for wetlands applications and conditional use permits in anticipation of platting and developing Lot 2, Willow Springs Addition. The Developer's repre- sentative, in his presentation, indicated the need for wetlands permits and front yard setback variances. He also requested permission to fill only the front portion of the proposed lots. DISCUSSION: The matter of front yard setbacks on the north side of Marie Avenue is discussed in a separate Staff memo dated February 22, 1984. As a part of a feasibility report dated January 18, 1984, staff recom- mended that Scheme No. 2 in that -report be utilized, should platting be approved. Staff spent a considerable amount of time in designing the topography and establishing elevations to make the proposed creek relocation function properly. The creek capacity will not change and the installation of drop structures will contain the volume of water so as to keep it the same as that passing through the culvert under Dodd Road and Marie Avenue now. Contours shown on the Scheme No. 2 drawing were designed to indi- cate recommended fill elevations, to establish building grades and to fill the property in order to maintain the creek location. Staff has continually suggested that to properly develop the site, the creek should be relocated and the property filled to grades shown as part of Scheme No. 2, and that necessary fill permits be granted. The proposed creek relocation on Lot 2, Willow Spring Addition is a minor adjustment in the surface water control for the northeast quadrant of the Dodd Road - Marie Avenue intersection. In past years, potential individual development sites prompted planning reports which made reference to the need for surface water studies in this northeast quadrant. Because no one project has been large enough, efforts have not been made to develop a surface water study of this magnitude. The 1974 "Surface Water Management Study" did make reference to the fact that the drainage district consisted of some 238 acres in Mendota Heights and 178 acres in West St. Paul (Inter -community storm .water projects will be the responsibility of the Upper Mississippi Watershed Management Organization now being formed). To justify such a study will require a major development or a decision by the Council to proceed before further development occurs. As a matter of interest, and to the best of our knowledge, the existing culverts under Marie Avenue and Dodd Road suffered no ill effects from the 100 to 200 year storm of August 30, 1977. The grading and drainage plan in the feasibility report indicates the maximum potential flood areas if the site is graded, as shown, before lots are sold. ALTERNATIVES: 1. Continue to proceed with creek adjustments as early individual developments occur. 2. Determine whether or not to proceed with a master drainage study before additional developments occur. 3. Wait for action by the Upper Mississippi Watershed Management Organization. RECOMMENDATIONS: In order to subdivide Lot 2, Willow Springs Addition, it is recom- mended that a Developer's Agreement be prepared which will require that the topographic plan for Scheme No. 2 of the January 18, 1984 feasi- bility report be followed and implemented prior to the sale of any one of the lots. It is also recommended that the Council delay considera- tion for the preparation of a master plan for surface water removal in the northeast quadrant of Dodd Road and Marie Avenue in that it will be studied during the formation of the Upper Mississippi Watershed Manage- ment Organization. ACTION REQUIRED: 1. Grant wetlands permits for filling with wetlands setbacks of a minimum of 50 feet from the drainageway for the westerly dwelling, a minimum of 70 feet from the center dwelling and 60 feet from the easterly dwelling. 2. Grant a Conditional Use Permit (C.U.P.) for filling according to the City drawing as part of Scheme No. 2 in the feasibility report dated January 18, 1984. 3. Grant front yard setbacks as shown on the Scheme No. 2 drawing establishing setbacks of 30 feet from the property line for the wester- ly and central dwellings and 40 feet for the easterly dwelling. 4. All above items should be subject to execution of a Developer's Agreement requiring the filling of the parcel before the lots are sold. 5. Delay action regarding a surface water removal study for the Northeast quadrant of the Dodd Road - Marie Avenue Intersection. DEVELOPER'S AGREEMENT CONCERNING LOT 2, WILLOW SPRINGS ADDITION SECTION 24, T28N, R23W MENDOTA HEIGHTS, MINNESOTA This agreement, made and entered into this day of 1984, by and between the City of Mendota Heights, Dakota County, Minne- sota, (hereinafter called the "City") and John Callahan, 324 West Moreland Avenue, West St. Paul, Minnesota 55118, (hereinafter called the "Developer"). WITNESSETH: WHEREAS, Developer proposes a plat for single family dwellings in Mendota Heights to be known as = consisting of three lots on approximately 1.46 acres located in the Northeast corner of the intersection of Marie Avenue and Dodd Road presently known as Lot 2, Willow Springs Addition; and WHEREAS, it is the intention of the Developer to cause filling and grading of the lots, and to make the area ready for sale as single family lots; NOW THEREFORE, it is hereby agreed by and between the two parties as follows: 1. Grading and Filling Developer agrees to fill and grade the platted area in accordance with the Grading Plan as recommended in staff report dated February 2, 1984 and attached hereto. In the grading and filling of the area, measures shall be taken to prevent any deleterious results on adjacent property. Topsoil shall be placed on all disturbed areas upon comple- tion of grading. Seeding or sodding shall be accomplished to establish a cover of vegetation as soon as possible after grading. The Developer and his agents shall use extreme care during the grading process (which includes proper timing of restoration, seeding and erosion control) to protect and maintain existing: a. Private land characteristics; b. Public land characteristics; c. Public investments such as sewer, watermains, and street surfacing facilities. Erosion control measures, as directed by City staff shall be used to prevent the erosion of any of the fill from entering the creek. Any deterioration of adjacent property or the creek due to ero- sion, silting, soil deposition,or degradation shall be corrected imme- diately upon direction from the Public Works Director. 2. Setbacks Setbacks, as recommended in staff report dated February 2, 1984 for both wetlands and front yard, will be adhered to unless changed by approved City Council variances. 3. Timetable Filling and grading, including the satisfactory removal and dis- position of unstable materials, shall be accomplished within one year of the approval of this document. Lack of completion within this time frame shall permit the City to do so utilizing escrow funds or letter of credit as established hereafter. The Developer shall submit an -escrow deposit or a letter of credit in the amount of $5,000.00 to be retained by the City to insure good faith performance. The escrow or letter of credit will be released to the Developer one year after final grading has been completed and a final inspection has been performed by the Public Works Director and any faults corrected. 4. Platting Developer will proceed with final platting as soon as possible, easements as indicated on the grading and drainage plan will be incor- porated in the final plat. Surface water handling on the site will be the developer's responsibility to include; design, construction and maintenance. Drainage easements will be located on the plat to encom- pass all ponding areas and major drainage ways. 5. Park Contribution A park contribution for this project has been calculated at $1,200.00 and payment is due at the time of final platting. JOHN CALLAHAN CITY OF MENDOTA HEIGHTS Robert G. Lockwood, Mayor Kevin D. Frazell, City Administrator l• • CITY OF MENDOTA HEIGHTS MEMO T0: Mayor, City Council and City' Admjstrator FROM: Edward F. Kishel City Engineer SUBJECT: Subdivision - Lot 2, Willow Springs Addition Marie Avenue Building Setbacks Job No. 8315 Improvement No. 83, Project No. 6 INTRODUCTION: February 22, 1984 In the course of hearing discussion in connection with the pro- posed subdivision of Lot 2, Willow Springs Addition at the meeting of the City Council on February 7, 1984, the matter of front yard setbacks on the north side of Marie Avenue evolved. Councilmembers requested a review of existing setbacks, variances and a history of the construc- tion of Marie Avenue in the vicinity. DISCUSSION: Marie Avenue, from Dodd Road to Delaware Avenue, has been an established 66 foot right of way for many years and was upgraded in 1974 utilizing some state aid funds. Because of established properties, it was not possible to obtain additional right of way without difficulty, thus some of the standards by which State Aid Streets are designed were waived. Most of the traveled roadway was constructed 36 feet wide and was off -set 2 feet to the North so as to allow for more boulevard room on the south side for a possible future bicycle path. Several hundred feet of street on either end were constructed to a 44 foot width to allow for turning lanes. Dwellings on the south side of Marie Avenue have a 30 foot setback from the property line except for House No. 688 which has a setback of 16 feet and a garage setback of 10 feet. This is because the struc- tures were constructed before setback requirements were established. On the North side, dwellings in Willow Springs Addition have been set back 70 feet from the property line except for Lots 4 and 5 which received variances on April 5, 1977. Council Resolution No. 77-24 granted a 60 foot setback to Lot 4 (Larry Goff) and a 50 foot setback to Lot 3 (vacant lot) to allow for a variance from the wetlands ordinance due to a creek alignment crossing the rear of both lots. RECOMMENDATION: As part of Staff's report with regard to the platting of Lot 2, Willow Springs Addition, certain minimum setbacks were recommended for each of the proposed lots. They were established to conform with a reasonable step-down of setbacks from the front property line and to maximize the amount of distance ftom the wetlands, wherein a variance will be required. Staff recommends that should the subdivision of Lot 2 be granted,. that the Council establish front yard setbacks as indicated in the Staff report dated February 2, 1984. i. City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 84 - RESOLUTION ACCEPTING ENGINEER'S REPORT, ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR STORM SEWERS TO SERVE LOT 2, WILLOW SPRINGS ADDITION (IMPROVEMENT NO. 83, PROJECT NO. 6) WHEREAS, the developer has heretofore submitted a petition for improve- ments and waiver of hearing to the City of Mendota Heights for storm sewers to serve Lot 2, Willow Springs Addition; and WHEREAS, the City Engineer has submitted his report to the City Council with respect to the proposed storm sewer construction to serve Lot 2, Willow Springs Addition; and WHEREAS, the City Engineer reported that the proposed improvement and construction thereof were feasible and desirable and further reported on the proposed costs of said improvement and construction thereof; and WHEREAS, all costs of the improvement is to be assessed against Lot 2, Willow Springs Addition. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the report of said City Engineer be and is hereby re- ceived. 2. That it is advisable, feasible, expedient and necessary that the City of Mendota Heights construct the above described improve- ments, and it is hereby ordered that said improvement be made. 3. That the City Engineer be and he is hereby authorized and directed to prepare plans and specifications for said improvement. 4. That said improvement shall hereafter be known and designated as Improvement No. 83, Project No. 6. Adopted by the City Council of the City of Mendota Heights this Sixth day of March, 1984. ATTEST: Kathleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood, Mayor CITY OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 77-24, RESOLUTION APPROVING WETLANDS PERMIT AND ATTACHING CONDITIONS THERETO WHEREAS, a natural drainageway/creek flows through the south portion of Lot 4, Willow Springs Addition; and WHEREAS, said Lot 4, Willow Springs Addition falls within a Wetlands District as delineated on the City's Wetlands Map; and WHEREAS, Mr. Lawrence Goff has submitted an application for Wetlands Permit preparatory to constructing a residence on said prope rty; and WHEREAS, on March 22, 1977, the Mendota Heights Planning Commission considered said Wetlands Permit application and recommended its approval subject to conditions outlined by the City Planner; NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the public hearing for said permit application, as required by the Wetlands Ordinance, be waived; and BE IT FURTHER RESOLVED, that a Wetlands Permit be approved for Lot 4, Willow Springs Addition, subject to submission to and approval of the following information by the City Administrator: a. Site topography information with contour intervals of two foot, noting the highest known water level of the creek; b: Site plan showing the limits of grading, extent of vegetation removal and manner in which excavation is going to be disposed of; c. Plan to control erosion during construction, possibly including temporary stabilization of the disturbed soils by use of anchored straw mulch in the event that establishment of a permanent ground cover is not practical: in the event that a drain swale is created or exists naturally, the straw bales should be placed along the swale prior to water discharging into the receiving drainageway/creek. rBE IT FURTHER RESOLVED, that a ten foot variance from the front -yard—, setback requirement --(established building line) is hereby granted;. in order,. to allow construction of a residence sixty feet from the front property line ; Land Resolution No. 77-24 -2- BE IT contiguous building fifty feet FURTHER RESOLVED, that at such to the westerly"line-of`Lot 4, permit,ya variance be granted to from the front property line. time as the owner of the property `"Willow_Springs_Addifion requests a allow construction of a residence Adopted by the City Council of the City of Mendota Heights this 5th day of April, 1977. ATTEST: dabaugh easurer Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By ,L4c„-o-04 Robert G. Lockwood Mayor • CASE NO. W77-6, GOFF Ayes: 5 Nays: 0 CASE NO. 77-7, TOM THUMB Ayes: 5 Nays: 0 CASE NO. W77-8, KOCH Ayes: 5 Nays: 0 PARK AND RECREATION COMMISSION PARK-A-RAMA Page 812 April 5, 1977 Mr. Lawrence Goff was present to request approval of a wetlands permit for Lot 4, Willow Spring Addition (located on Marie Avenue The Council discussed the possibility of granting a variance from the established 70 foot front yard setback to allow construction of a residence a greater distance from the creek running through the property. Planner Dahlgren, present at the meeting, reviewed the site plan and recommended that the Council grant a ten foot variance to allow construction.of the home 60 feet from the property line. He also recommended that consideration be given to granting a 20 foot variance from the front yard setback requirement for the westerly contiguous lot. After a lengthy discussion, Councilman Mertensotto moved the adoption of Resolution No. 77-24, "RESOLUTION APPROVING WETLANDS PERMIT AND ATTACHING CONDITIONS THERETO, "including_iapprovaI} of a ten foot front yard setback variance for Lot 4 and a 20 foot variance for the westerly contiguous lot. Councilman"Loossleben seconded the motion. The Council considered an application for variance from the Tom Thumb Store to allow installation of a Tom Thumb/RC Cola sign on the Tom Thumb property. After a brief discussion, Mayor Lockwood moved that the Council concur in the Planning Commission recommendation and deny the application for variance. Councilman Schaberg seconded the motion. The Council acknowledged receipt of a Wetlands Permit applicatior. from Dr. Gregory Koch for Lot 6, Ivy Falls Addition. After a brief discussion, it was determined that the Wetlands Ordinance requirements are not applicable to this property. Councilman Losleben moved that the Wetlands Ordinance requirement be waived for Lot 6, Block 4, Ivy Falls Addition. Councilman Schaberg seconded the motion. The Council acknowledged receipt of the minutes of the March 30 Park and Recreation Commission meeting. The Council noted that the Park and Recreation Commission, at the March 30 meeting, had recommended that the City contribute $300 to Park -A -Rama, Inc., the money to be used towards the purchase of fireworks for the 1977 Park -A -Rama. Mr. Greg'Walker, co -chairman of the 1977 Park -A -Rama, was present to discuss the matter. The Council expressed their appreciation to the Park -A -Rama, Inc. for their efforts in continuing this community event and noted that Park -A -Rama days is for the benefit of all Mendota Heights residents. CITY OF MENDOTA HEIGHTS TO: Mayor, City Council, City FROM: Kathleen M. Swanson City Clerk MEMO 'mihistrator SUBJECT: Carl Cummins Presentation March 2, 1984 Mr. Carl Cummins has requested that he be placed on the March 6th agenda to request Council adoption of a resolution requesting that the Council request the Metropolitan Council to prepare a Metropolitan Significance Study on the proposed Eagan racetrack. Mr. Cummins indicated that he will deliver written information on his request to City Hall on Monday. Copies of the information will be included in the add-on agenda for Tuesday evening. Staff will research the Metropolitan Significance Study process prior to the Council meeting so that the Council will be better prepared to react to the request. ., z9 .a-;,,4 gSOo— *70o CITY OF MENDOTA HEIGHTS MEMO TO: Mayor, City Council and City FROM: James E. Danielson Public Works Director SUBJECT: Strub Preliminary Plat L0� ministrator February 29, 1984 DISCUSSION: Bill Strub received a conditional use permit for a planned unit de- velopment to build a business condominium at 880 Sibley Memorial Highway on May 3, 1983. Because a landowner has a right to build one principal structure on one piece of. land, Mr. Strub was granted a building permit for his first building in advance of final platting (July 20, 1983). Mr. Strub completed that building and filed a condominium at the County. He now has asked the City to split assessments to reflect the final land configurations. City staff informed him that assessments could not be split in that fashion unless the land was platted, Mr. Strub then pro- ceed to work on his final plat. (A preliminary layout is attached). It was discovered during the preparation of this plat that because a condominium has already been filed at the County by a metes and bounds description, that piece would have to remain as a metes and bounds. The final plat as submitted will therefore not be able to include the first building area as a platted lot. RECOMMENDATION: Staff feels that the circumstances causing the plat not to be able to include the first structure area as a lot were unintentional and pose no particular problems to the City, staff therefore recommends Council approve this plat as presented. Staff feels that approval of the plat should be subject to execution of a developer's agreement addressing the remaining items to be completed by the developer (proposed agreement attached). ACTION REQUIRED: Nuformal action is required at this time just general Council acceptance so that Mr. Strub can continue to draw up the final plat. If Council approves the attached Developers Agreement they should make a motion to authorize the Mayor and City Administrator to execute the agreement on behalf of the City. ti February 29, 1984 TO: FROM: SUBJECT: MEMO Mayor, City Council, City Admini$'trator Leroy Noack, Fire Chief Dennis Delmont, Chief of Police Jim Danielson, Public Works Director Coordinated Communications Study The City of West St. Paul has requested our participation in the retention of1a consultant to do a comprehensive study and plan for the upgrading of the communications system that serves the West St. Paul and Mendota Heights Police, Fire and Public Works Departments. History To date, there has been no coordination between the above departments in the purchase of radio equipment or for the planning of a comprehensive communications network. As a result, much of the equipment is incompatible or not suited to the job it is doing. In addition, the lack of comprehensive planning has left gaps in the system that create dead spots, poor communications and heavy service needs. At recent budget meetings, this fact was stressed and the need for such a study was discussed. Discussion The West St. Paul proposal involves the hiring of John Dubois (proposal and resume attached) to do a thorough study of the present situation and design a plan that would serve the Cities for a minimum of 20 years. He would also offer a prioritized proposal for the addition of new equipment and the upgrading or modification of present equipment. This proposal would be for implementation over a three (3) year period to lessen the financial impact. The study itself does not commit the City to any further action. The cost of the study would not exceed $7,300.00 and Mendota Heights' share would not exceed $2,200 - as determined on a per capita basis. In the Fire Department budget there is a $12,000 CIP item for study/replacement of radio equipment. Alternatives The only other alternative is to continue as we have, without a professional analysis of where we should be going in the future. This leaves us with the same sub -standard system that we now have. Recommendation That Mendota Heights join with West St. Paul in the study of the entire system and the associated equipment. Action Required Council approve the expenditure of a maximum $2,200.00 for the Mendota Heights share of -the radio study from the Fire Department CIP account. This expenditure will be contingent upon similar approval of $5,100.00 for the same study by the West St. Paul Council on March 12, 1984. NOTE TO COUNCIL: 1 The resume and proposal are available if any one desires to read them. They are rather lengthy,. and have not been reproduced for the packet. KDF 3-1-84 CITY OF MENDOTA HEIGHTS MEMO March 2, 1984 TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator SUBJECT: Replacement of Fire Chief's Car During the week of February 20th, the Fire Chief's car, a 1973 Plymouth Wagon (formerly a Police squad), was in the City garage. The report I received from the mechanic on Friday, February 24th, was that the car was in bad shape, primarily with serious wear on the front end ball joints and tie rods, as well as the steering box mechanism. In addition, the two front tires were badly worn. Total estimated cost of repair was in excess of $800. Obviously, we would not want to invest that kind of money in this vehicle. The mechanic's opinion was that the car was unsafe to drive. Therefore, the Chief turned the car in. I informed him that he should keep track of mileage for use of his personal vehicle in connection with fire business and that he would be reimbursed at the City's standard rate of 22c per mile, until such time as we could determine another solution. The 1984 Capital Improvement budget allocates $12,500 for a new Chief's car. Staff is currently looking at the alternatives, and will have a recommend- ation for Council consideration in the add-on agenda for Tuesday evening. Respectfully submitted, • 2 327ere, ill/ Kevin D. Frazell City Administrator CITY OF MENDOTA HEIGHTS MEMO February 28, 1984 TO: City Administrator, Mayor and City Council FROM: LeRoy Noack Fire Chief SUBJECT: Purchase of New Chief's Car I have been advised by staff that the present Fire Chief's car is no longer safe to drive, due to a number of items that need repair. In light of this fact, I recommend that the City immediately purchase another car, under emergency order, according to operating procedure. CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator March 1, 1984 SUBJECT: Recommendation for Appointment of Volunteer Firefighter Ms. Mary Beth Neska, 916 Lawrence Avenue, Eagan, has applied to be a member of the Mendota Heights Volunteer Fire Department. Ms. Neska's application was considered by the department at its general meeting of February 15, 1984, and she`was approved for membership. I have since held a brief interview with her, and she was sent to the Airport Medical Clinic for a physical evaluation. The doctor's report indicates that she is medically recommended for the position applied for. The Council authorized strength of the department is 30 members, in addition to the Chief and Assistant Chief and Inspector. The department is currently at 29 members, and when we make appointments to the positions of Chief and Assistant Chief, there will likely be additional vacancies. During our interview, Ms. Neska indicated to me that she has had a long-standing interest in the fire service, and at one time wanted to become a full-time fire fighter. She currently is employed as a press operator at the Sperry -Univac plant in St. Paul, working the late night shift. This makes her a particularly appealing candidate, since her Eagan residence is very close to the Mendota Heights City limits, and she will normally be available for day -time response. RECOMMENDATION AND ACTION REQUIRED Motion to appoint Mary Beth Neska as a volunteer firefighter. Respectfully submitted, • 1/4r 7(-4111" Kevin D. Frazell City Administrator CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazel&/✓f2 City Administrator SUBJECT: Disposition of Fire Tanker February 27, 1984 The Fire Department officers have recommended that we dispose of the old tanker truck, Unit #2295. I recommend that we place the following advertisement in the April issue of Minnesota Cities, the League publication: Fire Tanker. 1949 Ford Tanker 26,580 GVW, 1,500 gallons. For information and inspection contact Gene Lange, City of Mendota Heights, MN (612) 452-1366. If we do not receive any acceptable offers, we will take the unit to a public auction late in the year. ACTION REQUIRED Council approval to advertise in Minnesota Cities to sell Fire Tanker, Unit #2295. CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator March 1, 1984 SUBJECT: Repair of Fire Squirt, Unit #2286 INTRODUCTION The Fire Squirt, Unit #2286, is in need of repair to the waterway system in the boom to correct a serious leakage problem. At the February 21st meeting, Council was presented with a memo (copy attached) outlining the alternatives and recommending that the truck be returned to the Snorkel factory in St. Joseph, Missouri, to make the improvements, and simultaneously check out the boom and hydraulic apparatus for safety. During the discussion, questions arose about requirements for certification of fire equipment. Consequently, Council took no action on the recommendation, but directed staff to further research the certification requirements and look at more alternatives. EQUIPMENT CERTIFICATION At the February 21st meeting, I feel at least some of the Council were left with the impression that OSHA, or some other government agency, was going to require us to have all of the fire equipment tested and certified. If so, this is a wrong impression. However, it does seem to be a usual practice for fire departments to periodically have an outside thorough test and inspection of aerials, hook and ladder, and articulated booms, including squirts. Our unit, purchased in 1970, has never had such an inspection. With the damage to the waterway system, Chief Noack and other members of the department are concerned with the safety of the apparatus. I concur that such an inspection would be a good safety precaution, once the new waterway system has been installed. The possibility for having this inspection done at the Snorkel factory was one of the reasons Chief Noack recommended sending the truck to Missouri. In researching the matter further, I have found that there may be acceptable alternatives. There are two local companies, Twin City Testing and ATC Testing Center, that could provide a similar service. ATC, a division of Amhoist, charges $650. Both companies, as well as National Testing Labs from Pennsylvania, (they send out field consultants), are sending additional information. That infor- mation, along with a recommendation, will be sent to Council at a later date. WATERWAY IMPROVEMENTS Attached is a memo from Chief Noack reiterating his recommendation that the unit be sent to Missouri. In the knowledge that Council has some doubts about that approach, he and I agreed that a workable alternative should be presented. - 2 - The- The attached memo from the February 21st meeting outlined three alter- natives to the "Missouri solution". To get this issue off dead center, I am recommending that we go with the first alternative, sending the truck to General Safety Products in North Branch, MN. Although General Safety cannot do the boom inspection, they are certainly competent to make the waterway improvements. By the time those repairs are accomplished, we should be in a position to make some decision about testing of the equipment. BUDGET IMPACT As indicated in the attached memo, the appropriation for this work was inadvertently left out of the 1984 Capital Improvement Program. However, as Equipment Certificates will not be sold until the end of 1984, the expense can easily be included in the issue. The estimated cost of the improvement is $5,300. RECOMMENDATION AND ACTION REQUIRED Motion to authorize the Fire Department to send Unit 92286 to General Safety Products for installation of the waterway improvements. i 1 Respectfully submitted, Kevin D. Frazell City Administrator CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator February 15, 1984 SUBJECT: Options for Modification and Repair to Fire Squirt INTRODUCTION At the January 17th meeting, Council authorized waterway modifications and repairs to Fire Unit #2286, in an approximate amount of $4,100. It has since been learned that the cost will be substantially more. Further, Chief Noack would prefer to send the unit to the factory in Missouri for the work. This memo seeks Council direction and authorization. BACKGROUND AND DISCUSSION The $4,100 appropriation was originally included in the 1983 Capital Improvements budget, but was never accomplished. It was missed in the adopted 1984 budget. However, since the work will be funded with Equipment Certificates to be issued later this year, funds can easily be made available in the issue, so Council authorized the work on January 17th. In considering how to accomplish the work, Chief Noack looked at four options: 1. Send the truck to Genii Safety Products in North Branch, MN. 2. Contract the work with the St. Paul Fire Department. 3. Do the work with City of Mendota Heights mechanic. 4. Send the truck to the Snorkel factory in St. Joseph, Missouri. He decided in favor of the fourth option for two reasons. First, the factory would have all necessary parts on hand, alleviating any danger of having the truck out of service for an extended period awaiting shipment of parts. Second, the factory tests could be performed on the installed equipment, and the hydraulic system could be factory inspected, repaired, and tested as well. Any such repair to the hydraulic system would be paid from the Fire Department maintenance line item. The factory estimated cost for the waterway modification installation and repair is approximately $3,500 for parts and $1,200 for labor, a total of $4,700. One of our Public Works employees and volunteer fireman, John Neska, has volunteered to drive the rig to St. Joseph. I estimate the cost for John's wages, lodging, and meals, plus fuel, to be approximately $850, bringing the total cost to $5,550. City Treasurer Larry Shaughnessy feels that all these expenses can legitimately be charged against equipment certificates, since they - 2 -- are— are associated with accomplishing an equipment improvement. ALTERNATIVES I indicated three additional alternatives above: 1. Send the truck to Gen'l Safety Products -the parts would be shipped from the Missouri factory at the same $3,500, plus $300 freight. Labor costs at $1,500 brings the total cost to approximately $5,300, plus expenses to drive the truck to North Branch. 2. Contract with the St. Paul Fire Department - parts costs would be the $3,500, plus $300 freight, or $3,800. While no labor cost has been given, it would likely be $1,000 to $1,500, for a total cost of $4,800 to $5,200. 3. Work done by Mendota Heights mechanic - puts parts at the same $3,800, with labor estimated at $1,100, for a total cost of $4,900. Our mechanic ::. could accomplish installation of the waterway improvements, but is not trained or equipped to handle the hydraulics. RECOMMENDATION While the cost of sending the truck to Missouri is high, those expenses are partially offset by savings on shipping charges ($300). Also, the factory in St. Joseph has lower labor costs than the North Branch facility, so that the total cost of those two options is little different. Contracting the work with the St. Paul Fire Department, or doing it in- house are lower cost options, but we lose the opportunity for a factory test of the system, and to check and make necessary repairs on the hydraulics. For the above cited reasons, the Fire Chief and I recommend Council authorization to send the truck to Missouri for the work. ACTION REQUIRED Council should consider the options and direct the staff as to its preferred method of accomplishing the improvement and repair work. Respectfully submitted, Kevin D. Frazell City Administrator CITY OF MENDOTA HEIGHTS MEMO February 28, 1984 TO: City Administrator, Mayor and City Council FROM: LeRoy Noack Fire Chief SUBJECT: Squirt Unit #2286 I would just like to remind you that it is my opinion that the Fire Squirt Unit #2286 should be repaired in the shortest amount of time and should be repaired by people that are familiar with that specific piece of fire equipment. CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator SUBJECT: Purchase of Perkegwin Property INTRODUCTION At the February 21st meeting, Council Investment to sell to the City the 125 foot Station. Council took action to retain Mr. action, and to authorize staff to meet with clarify the issues, BACKGROUND February 29, 1984 considered the acceptance of Perkegwin wide strip needed for the new Fire Paul Hauge as attorney for'the trans - a Perkegwin representative, to The subject property is a part of the Lakeridge P.U.D., which was given preliminary approval by Council on April 7, 1981. That 66 acre PUD included 9.4 acres of park, which the Council and Park and Recreation Commission identified as a site for community ballfields. Reportedly, the property owners, Perkegwin, and developer, Bream Homes, were not pleased with this proposed use. According to our records, the PUD never proceeded to the final approval stage. In connection with construction of the new Fire Station on the Warnke property, it became necessary for the City to acquire a 125 foot wide by 300 foot deep parcel from Perkegwin. Based on independent appraisal, an offer of $27,500 was made by the City. In letter of February 13, 1984, (copy attached) Perkegwin partners Sherman Winthrop and James Dockman accepted the offer subject to two conditions: 1. A ball field or fields would not be considered a permitted use on the area of the adjacent Perkegwin property (Lakeridge PUD) which is to be dedicated for park purposes. 2. The conveyance of the property in question to the City would not be deemed to alter the density permitted on the balance of the adjacent Perkegwin property. DISCUSSION I reviewed these conditions with our Planning Consultant, Howard Dahlgren. Howard raised the following points: 1. While this may well not be a desireable site for lighted community ballfields, many neighborhood parks include smaller, unlighted fields for neighborhood use. Placing the restriction as a deed covenant would prevent that use. He also indicated that, in his experience, most cities who accept - 2 - restrictions on park land use later regret it, and gave the opinion that acceptable park land use should be resolved in the political arena by the neighborhood and the City Council, rather than by deed restriction. He suggested that, if Perkegwin is firm in this demand, we might negotiate for a less restrictive condition that would allow neighborhood -oriented ballfields. 2. The proposed density credit retention is worth approximately two allowable units, based on the land's current R-1 zoning classification. The parcel:is 37,500 square feet, and the R-1 density requires 15,000 square feet per unit. He suggested that any allowed density transfer should be based on the R-1 zoning only. I have one additional concern with regard to the density transfer. In essence, the density transfer would allow a variance in density on the remaining parcel from the density allowed in an R-1 district. While I do not personally have any objection to that (and, in fact, Howard feels a higher density project than was proposed in the Lakeridge PUD would be desireable), it is not permitted by City Code. *My concern is whether the City should waive its own land use regulations to execute the sale. Our legal counsel, Paul Hauge, has no serious concern, from a legal standpoint, of our waiving the strict code requirement, providing it can meet the test of reasonableness. I met with Sherman Winthrop on February 28th to clarify Perkegwin's conditions. He indicated that the Perkegwin.,,partners feel strongly about these conditions. One possible compromise we discussed for the park useage would be to place a covenant on the entire development that no ball fields would be built unless approved by a majority of the property owners. With regard to the density transfer, Mr. Winthrop indicated that Perkegwin's objective is to not lose any development right because of the land sale to the City, so they would not be amenable to any restriction on that density transfer. ALTERNATIVES I see, basically, two alternatives: 1. Determine that the two restrictions are acceptable to the Council, . and authorize our legal counsel, Paul Hauge, to proceed with execution of the sale. 2. Determine that the restrictions are not acceptable, and further determine that the City's representative negotiate with a Perkegwin representative to work toward Council desires. This course of action would delay the beginning of station construction in the event a sale cannot be consumated by May lst. In the event Council decides to go the second route, Mr. Winthrop has indicated that he will withdraw from any further discussions, because of conflict with his role as City Attorney. Another member of the Perkegwin group would be the desig- nated representative. Likewise, I would prefer not to have any further role in negotiations, but rather recommend that Hauge be designated to represent us. RECOMMENDATION AND ACTION REQUIRED No staff recommendation is provided. Council should consider the alternatives given above, and take action to proceed according to its preference. Respectfu y suJm1Ated, evin D. Frazell, City Administrator CITY OF MENDOTA HEIGHTS MEMO o TO: Mayor, City Council, and City �dmnistrator March 2, 1984 FROM: Kathleen M. Swanson City Clerk SUBJECT: Warnke Property Acquisition The City Attorney has reported that the final agreement for acquisition of the Warnke property has been signed. Copies will be distributed for Council review and authorization forl,execution by City officials as part of Tuesday evening's add-on agenda. CITY OF MENDOTA HEIGHTS . MEMO TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator March 2, 1984 SUBJECT: Authorization for Membership In the Seven County Fire Department Joint Powers Purchasing Consortium During the past couple of years, the fire chiefs in the metropolitan area have formed a Joint Purchasing organization, so as to be able to enjoy the economies of mass scale purchasing for common equipment. I am familiar with the association through my purchasing work in Coon Rapids, and concur that this approach to purchasing not only saves on the purchase price, but substantially reduces the amount of administrative time by each community for purchasing procedures. Attached is a proposed resolution from the group, which is to be passed by any city interested in becoming a member. At the February 21st meeting, Chief Noack mentioned the organization to the Council. By executing this agreement, we will be eligible to purchase fire department equipment and supplies through the consortium. However, we are not obligated to purchase through them, if for whatever reason we decide we prefer to purchase through another method. RECOMMENDATION AND ACTION REQUIRED If Council concurs with the recommendation of the Fire Chief and City Administrator to join the Joint Purchasing Consortium, it should pass a motion approving the attached resolution. attachment Respectfully submitted, Kevin D. Frazell City Administrator CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 84 - RESOLUTION AUTHORIZING JOINT AND COOPERATIVE PURCHASING OF FIRE FIGHTING EQUIPMENT BY THE SEVEN COUNTY FIRE DEPARTMENT JOINT POWERS PURCHASING CONSORTIUM WHEREAS, the City of Mendota Heights maintains and operates a fire department, and; WHEREAS, there exists a need and desire of fire departments throughout the seven county metro area to achieve economies of scale that can be accomplished through coopertative and/or joint purchasing of fire department supplies and' equipment, and; WHEREAS, the City of Mendota Heights considers it to be in the best interests of the City to participate with our fire departments in the seven county metro, area in cooperative and/or joint purchase of fire department supplies and equipment. NOW THEREFORE, BE IT RESOLVED, that the City of Mendota Heights through its fire chief does hereby authorize the participation of its fire department in cooperative and/or joint purchase of fire department equipment and supplies, through or with other member departments of the Seven County Metro Area Departments Joint and Cooperative Purchasing Consortium. Adopted by the City Council of the City of Mendota Heights this 6th day of March, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS MEMO March 2, 1984 TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator SUBJECT: Selection of Fire Officers INTRODUCTION Earlier this year, Council approved a plan and timeline for selection of a Fire Chief and Assistant Chief. On February 7th, Council approved job descriptions and called for applications. With the deadline for applications now past, Council needs to establish interview procedures. DISCUSSION44., Four resumes have been receive. Copies of those resumes are submitted under separate cover to the Council. Although the names of the applicants are public information, other pieces of information detailed on the resume may be considered "private" under the Minnesota Data Practices Act. Therefore, the contents of the resumes should be kept confidential at this time. Our timeline calls for interviews of the applicants in early April. Since I assume we would want to allow one hour for each interview and follow-up eval- uation, I suggest that the interviews be held on a Saturday. Council should determine an appropriate date. The job descriptions as approved by Council on February 7th, indicated.some very specific criteria against which the applicants would be evaluated. They include: 1. Knowledge of firefighting methods and procedures. 2. Knowledge of fire prevention methods and procedures. 3. Knowledge of firefighting equipment. 4. Leadership capabilities. 5. Personnel management and supervisory skills. 6. Administrative ability - budgeting, record keeping, etc. 7. Committment to the department. I would suggest that the City Administrator be given responsibility for prepar- ation of proposed interview questions and a candidate evaluation system. I would envision that system being somewhat similar to the one used by Council in - 2 - evaluating the City Administrator applicants. The questions and evaluation system,would then be sent to the interview panel for prior review, and we would meet to make final changes immediately preceeding the interviews. Council`needs, at this time, to appoint an interview panel. In addition, to the Councilmembers and the City Administrator, I suggest the Police Chief, one or two representatives of the Fire department, and perhaps the volunteer Chief from a surrounding. City. .With regard!to the Fire department, I recommend that we ask them to select their own representative(s) In soliciting outside participation, I think it is very important to define, up front, the role of those persons, so as to avoid any confusion or misunderstandings later. As only Council has the legal authority to appoint the Chief and Assistant Chief, it is my assumption that the purpose of all other panel members will be to assist the Council in evaluating the candidates; the final selections will rest solely with the Council. RECOMMENDATION AND ACTION REQUIRED If Council concurs with the procedure discussed above, it should: 1. Set a mutually convenient date for the interviews. 2. Authorize the City, Administrator to prepare proposed interview questions and an evaluation system. 3. Determine who, besides Council, should participate on the interview panel, and issue invitations accordingly. Respectfully submitted, Kevin D. Frazell City Administrator CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell)2") City Administr€or February 22, 1984 SUBJECT: Designation of Acting City Administrator INTRODUCTION The purpose of this memo is to suggest Council consideration of a resolution to designate an Acting City Administrator, in my absence. BACKGROUND AND DISCUSSION The City Code, and the various resolutions of the Council, assign specific duties and responsibilities to the office of the City Administrator. Most noteably are the resolution establishing the City Administrator's position, which was adopted in 1972, and the Organization Chart adopted by the Council last fall, which shows all City departments and consultants reporting to the Council through the Administrator. In addition, the City Administrator has numerous other duties assigned by the Code and resolutions. Obviously, I will not always be on the job to fulfill those duties and responsibilities. In addition to scheduled vacations, sick leave, and so forth, there will be times when I am out of the City for attendance at meetings, and would be difficult to reach. Therefore, I think it is important that the Council designate a succession of persons to be designated as Acting City Administrator in my absence. This issue was discussed at our staff meeting of February 22nd. There was a concensus that the order of succession should be: Director of Public Works. City Clerk Police Chief This order of succession was based on our ideas of types of issues likely to require the attention of the City Administrator, and the breadth of knowledge and involvement each position has in the total City operation. RECOMMENDATION For the above discussed reasons, it is recommended that Council adopt the attached Resolution. ACTION REQUIRED To approve the Resolution. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 84 - RESOLUTION APPOINTING STAFF POSITIONS TO SERVE AS ACTING CITY ADMINISTRATOR WHEREAS, the City Administrator serves as Chief Administrative Officer of the City; and WHEREAS, the City Code, as well as various resolutions and Council policies assign specific duties and responsibilities to the City Administrator; and WHEREAS, it is desireable that in the absence of the City Administrator, the duties and responsibilities of that position be assigned to another City staff member. NOW THEREFORE, BE IT RESOLVED that when the City Administrator is absent from the City, or on official leave, the duties and responsibilities of that office will be performed in succeeding order by the Director of Public Works, City Clerk and Police Chief. Adopted by the City Council of the City of Mendota Heights this 6th day of March, 1984. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: 4. Kathleen M. Swanson City Clerk �..-GI-TY-OF�MENDOTA HE•IGHTS MEMO TO: Mayor, City Council and City Ad. nistrator FROM: James E. Danielson Public Works Director SUBJECT: Filling at Resurrection Cemetery February 29, 1984 DISCUSSION: Buesing Brothers Trucking, Inc. working with Resurrection Cemetery in 1982 was granted a conditional use permit to fill portions of Gold Medal- lion Industrial Park and Resurrection Cemetery. It turned out that only the Gold Medallion Industrial Park was completed at that time. Buesing Brothers is now bidding the I-494 work through the Dodd Road (T.H. 149) intersection. They have asked staff if this previous permit is still valid. They want to now fill another small area on Resurrection (approxi- mately 330,000 cubic yards). The area they want to fill this time is the area north of the homes located on Rogers Road. The land is presently zoned business and this fill would -help -the -land to be better -developed in that zoning. At the time the permit was issued, no time limit was set by Council therefore staff feels that this phased filling operation is acceptable. RECOMMENDATION: Staff recommends Council authorize staff to inform Buesing Brothers and Resurrection Cemetery that the fill permit is still valid if,the terms of the original developer's agreement are still adhered to. (Copy attached) ACTION REQUIRED: The original developer's agreement was not signed by the Mayor there- fore Council should authorize the Mayor to execute agreement for the City. !Ul\ /9 lUkU 34 AND 35 71IKU 42^ 8U0}l(XN'5 SUBDIVISION NO. 34 (|(iSUkKLCT)ON CHUM) SECTION 34, 128A, K23H, U[NDUT4 HEIGHTS, MINNESOTA This agreement, made and entered into this _ day of 1982, by and'between the City of Mendota Heights, DakVtaCoun�v, Minne nta, (hereinafter referred to as City), and Duesing Brothers Trucking, Inc. a corporation under the laws of the State of Minnesota, with address at 2285 Daniels Street, Long Lake, Minnesota 55356, (hereinafter referred to as Developer). WlTNESSETH: WHEREAS, Developer proposes to fill and grade for Cemetery purposes in the City on approximately 56 acres located in Lots 2 and 3, Block 1, Medallion Industc4671 Park and Lots 29 thru 34 and Lots 35 thru,42, Auditor's Subdivision No 34; /�nd WHEREAS, they City has existing public facilities in t!/2 area that could be amaged by this project; and WHEREAS, the City has residents livino the area that could he damaged by this project; and WHEREAS, the City has an interest in causing this project to be completed as approved by City Council action; NOW THEREFORE, it is hereby agreed by and between the two parties as follows: 1. Developer agrees to fill and grade the subject area in accordance with the Grading Plan as approved by the City Council and attached hereto (Exhibit. A). In the grading of the area, measures shall be taken to prevent any deleterious results to adjacent property. Topsoil shall be placed on all disturbed areas upon completion of grading. Seeding shall be accomplished to establish a cover of vegetation as soon as possible after grading. The Developer and his agents shall use extreme care during the grading process (which includes proper timing of restoration, seeding and erosion control) to protect and maintain existing: A. Private land characteristics; B. Public land characteristics; C. Public investments such as sewer and water mains, street surfacing, curb and gutters and storm sewer facilities. Any deterioration of adjacent property due to erosion, silting, soil deposition or degradation shall be corrected immediately upon written direction from the Public Works Directcr' a. To insure filling, grading, finishing and landscaping the area according to the approved grading plan (Exhibit A) and landscaping plan (Exhibit 8) and to insure repair of any damage to City facilities (street cleaning, street repair, storm sewer cleaning, water repair) or damages to private land, the Developer shall post a performance bond or letter of credit with the City in the amount of S20,000.00' Said funds shall be used by the City if, after noticiations from the Public Works Director, Developer takes no action to correct , - b. The Developer further agrees to prOvide the City a plan of scheduled filling to be approved by staff prior commencing filling. c. It is further recognized that the City has had many hours of study in the approval of this plan and that many more hours could be spent in inspection and enforcement of conditions as approved by City Council. The Developer agrees to provide a $2,000.00 cash escrow to pay for past expenses and to be drawn from as need.'during the progress of this project. Any unused amount will be refunded to the Developer at the completion of the project. (As per City Ordinance 401 5.9 Fees) CITY OF WENDOTA HEIGHTS • • RobertG.,4Lockwood,.Mayor Orvilohnson, City Administrator BUESING BROTHERS TRUCKING, INC. By ,5=>?•:> Its PrQSidQa-f- B. Charles Tierney, Director loward J. Fox, Assistant Director THE CATHOLIC CEMETERIES ARCHDIOCESE OF SAINT PAUL AND MINNEAPOLIS 244 DAYTON AVENUE SAINT PAUL, MINNESOTA 55102 February 27, 1984 City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 Attention: James Danielson Director, Public Works Re: Request for Modification and Continuance of Conditional Use Permit Approved by The City Council of Mendota Heights on April 20, 1982 Gentlemen: The above described Permit was approved for extensive filling and grading and other items to be undertaken in a portion of Resurrection Cemetery and adjacent land owned by The Catholic Cemeteries. For various reasons this work was never begun. We now submit a Modification of this project and request a Continuance of said permit, so as to be able, under this revised plan, to fill and grade Lot 42, Auditor's Subdivision #34, Mendota Heights, which Lot 42 was part of the extended area of land included in the permit. The extent and details of the Modification desired are as set forth in the enclosed letter and attachment of February 27, 1984 to us from Wehrman Consultants Associated. Very truly yours, 7' CATHOLIC CEMERIES B. Charles Tierney J BCT:ls enc. cc: Wehrman Consultants Associated CALVARY ST MARY'S ST. ANTHONY'S GETHSEMANE ASSUMPTION RESURRECTION Saint Paul Minneapolis Minneapolis New Hope New Hope Mendota Heights MEMBER NATIONAL CATHOLIC CEMETERY CONFERENCE WEHRMAN b. keith wehrman CONSULTANTS roy a. anderson ASSOCIATED john o. bergly INC. richard d. lredlund charles a. wittenberg February 27, 1984 Mr. B. Charles Tierney The Catholic Cemeteries Archdiocese of St. Paul and Minneapolis 244 Dayton Avenue St. Paul, Minnesota 55102 Re: Request for modification and continuance of Conditional Use Permit • for grading at Resurrection Cemetery Dear Mr. Tierney: Enclosed is a revised grading plan for Lot 42 and adjacent area at Resurrection Cemetery. The grading as shown, will not affect the wetlands area so will not require a wetland alteration permit from either the City of Mendota Heights or Minnesota Department of Natural Resources. Sincerely, WEHRMAN CO SULTANTS ASSOCIATED, INC. illi B. Keith Wehrman B KW/ rw cc: Buesing Bros. Trucking, Inc. engineering — landscape architecture phone 612-546-4303 — 1415 north lilac drive, minneaoolis, mn 55422 planning — urban research phone 206-823-9339 — 9756 n.e. 120th place . kirkland. wa 98033 CITY OF MENDOTA HEIGHTS MEMO TO: Mayor, City Council and City Admi istrator FROM: Guy Kullander SUBJECT: City Newsletter March 1, 1984 INTRODUCTION: At the request of the City Administrator I have accepted the task of managing editor of the proposed Mendota Heights newsletter "Heights Highlights." The City Administrator would act as the editor in chief and exercise final approval on story selection and editorial content. HISTORY AND BACKGROUND: The last issue of the newsletter was published in March 1982 at a cost of $1,600.00 (2,500 copes, 4 pages) plus staff time. Response to the newsletter from residents, staff, and council at that time was positive and its "rebirth" is a priority items on the Council annual goals and objectives list. DISCUSSION: During 1984 four issues would be published beginning in April and followed in June, September and December. In 1985 the quarterly sche- dule would be February, May, August and November. The newsletter would contain six (6) pages in an 8 1/2 X 11 format, folded from 25 X 11 stock. Delivery will be by ADS to all homes and businesses in Mendota Heights (same as "This Week") and be mailed to interested persons or agencies outside the City. Subjects for articles will be generated by staff, City Council, resident requests and current events. Department heads will write or provide research materials for stories pertaining to their area of responsibility. Writing will be done by myself or other Staff members with final editorial review by the City Administrator. Comments from residents pro or con to city functions or actions will be encouraged and printed with replies by appropriate City staff. Advertising will not be allowed, but annoucements or coverage of community functions or events sponsored by local business or frateral organizations will be reported. Estimated cost for typesetting, printing and distribution of 2,500 copies per issue is $800.00 to $900.00 not including staff time. Page layout, final keylines and photography would be done by me. My work in the Engineering Department would have priority, so during peak con- struction periods some of the newsletter production may have to be done on an overtime basis. I estimate my newsletter time commitment to be approximately 30 to 40 hours per issue. Funding of $6,-140 for a newsletter was included in the 1983 budget but was never used. The 1984 budget includes $4,050.`00 allocated towards a newsletter this is not enough cover both staff time and pro- duction costs of a quarterly newsletter. I feel an additional $2,500.00 will_be required to cover all costs and charges. ALTERNATIVES: 1. Approve time commitment and production costs for a quarterly six (6) page newsletter prepared by City Staff. 2. Publish less than four (4) issues each year. 3. Investigate outside agency to write and produce newsletter. 4. Do nothing and rely on existing local newspaper coverage of events in Mendota Heights. RECOMMENDATIONS: S Proceed with staff development of quarterly newsletter, first issue to be completed by April 1984. ACTION REQUIRED: If Council concurs with recommendations a motion should be made to authorize staff to proceed with quarterly newsletter. First issue being April, 1984. L � CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. Frazell City Administrator March 2, 1984 SUBJECT: Citizen Request for Removal of Boulevard Trees Attached is a letter from Brian and Linda Truesdell, 533 W. Emerson. As indicated in the letter, the Truesdell's are requesting that the City remove four cottonwood trees located on the right-of-way. Public Works Superintendent Dick Ploumen has visited the site, which is the house located at the northwest corner of the intersection of Emerson and Hingham. The trees are on the owner's property, although some of the trees are within the City right-of-way easement. RECOMMENDATION Although the City does trim back trees to avoid interference with the street, it has not been our past practice to remove trees on the boulevard for the convenience of the property owner. Therefore, unless Council wishes to change that policy, this request should be denied. However, we might want to inform the Truesdell's that they can remove the trees if they so desire. ACTION REQUIRED If Council concurs with the staff recommendation, it should pass a motion denying the request. attachment Respectfully ubmitted, Kevin D. Frazell City Administrator ,Avb 6767ezwei.o, zue .e./6e2.,dzz- 2 a4,e NIAR _/z44.4./, 2//rwA.7 'c-%2GZal di4. e::2e 07 22} /6;2)e6 -ZIJ 0-1 ziza 66./ _A4at JJ2))-,6-/611-7 A4/2/e a-zoe G1Le eW-Z e'e2 69-Gf 4LLE } A /) z )--1- ' ^ ' 62z6. ot-/L-/ .` . emtazi-ei DEVELOPER'S AGREEMENT CONCERNING BUSINESS DEVELOPMENT ON THE EAST 600 FEET OF GOVERNMENT LOT 2 LYING SOUTHEASTERLY OF T.H. 13 AND EASTERLY OF LILYDALE ROAD EXCEPT THE SOUTH 660 FEET, SECTION 23, T28N, R28N, MENDOTA HEIGHTS, MINNESOTA This Agreement, made and entered into this day of 1984, by and between the City of Mendota Heights, Dakota County, Minnesota, (hereinafter called the "City"), and William F. Strub, Jr. with address at 810 Northern Federal Building, St. Paul, Minnesota, (hereinafter called the "Developer"). WITNESSETH: WHEREAS, Developer proposes a plat for a business park planned unit development in Mendota Heights to be known as Riverwood Place, consisting of three (3) buildings on approximately 3.72 acres in the Northwest Quarter of Section 23 in Mendota Heights, together with an adjacent 0.94 acre par- cel immediately north thereof known as "RiverwoodPlace Business Condominium"; and NOW THEREFORE, it is hereby agreed'by and between the two Parties as follows: 1. Developer will provide at no cost to the City needed easements for public utilities. 2. The access road to the businesses is to be constructed by the Developer and will have the characteristics of a blacktopped private drive- way. This access road will be maintained by the association that utilizes it. The road will be maintained at a level and in a timely fashion to allow emergency vehicles access. 3. The storm water connection to the City main located at the South boundary of property has been pointed out as a concern. Developer has filled over existing sanitary and storm ',sewer facilities. Developer shall either remove excess fill or shall correct the situation by extending the storm sewer outlet to the existing drainage ditch and raise the covered manholes to planned surface grades. 4. Developer agrees to contribute $8,200.00 for a park donation. Said park donation shall be payable in the follwing installments: $2,050.00 upon final plat execution or issuance of the first building permit, whichever comes first; the balance shall be payable in installments of $2,050.00,!plus in- terest accrued at the rate of 11 percent (11%) per annum, upon the issuance of each of the remaining three building permits, provided that the total - donation plus accrued interest shall be due and payable within 24 months from the date of receipt of the first installment: WILLIAM F. STRUB, JR. CITY OF MENDOTA HEIGHTS Robert G. Lockwood, Mayor Kevin D. Frazell, City Administrator