1984-03-191. Call to Order.
2. Roll Call.
3. Adoption of Agenda.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
MARCH 19, 1984 7:30 P.M.
.4144_4 en=i1
4. Approval of Minutes, March 6, 1984. 6
3,10,4^/t/
5. Consent Calendar:
a. Acknowledgement of Treasurer's Monthly report for February.
b. Acknowledgement of memo from City Clerk on Council vacancy advertisement.
c. Approval of the List of Claims.
d. Approval of the List of Contractors licenses.
e.
Acknowledge"of th Minutes o the NDC -4 Febru ry 29th ee ing.
P. 14. �.;r- �� �:r...,® .,6.,v
End of Consent Calendar.
6. Public -
- C
7. Unfinished and New Business
a Memo on Financial Request for Chamber Executive Director for seminar
attendance. (Mr. Escher will be present). C*
b. Memo on Evergreen Knol,Js project. (See attached letter from the
Christoffersens). -
c. Memo on Pratar at for Lexington Heights Apartments.
d. Memo on Ambulance Service. — 14a^)tie..t-a.442.1./
e Memo on Park Commission Request for Joint Meeting. -
9: ooh.,,,. - Vr?
f. Memo on Proposed Policy on City Financial Participation in Development
of Acacia Park (MAC) Property.
g. Memo on Purchase of Warnke Property. -
h. Memo on Purchase Agreement for Perkegwin Property.
i. Memoon Cooperative Construction Agreement with Mn/DOT for TH 149/1-494.--
j. Memo and Proposed Resolution on Regional Mutual Aid Association. -24_4 n A n
I8. Adjourn.- (. %( "
(d 5' 1, .P t'- `•'
CITY OF MENDOTA HEIGHTS
MEMO
March 19, 1984
TO: Mayor and City Council
FROM: Kevin D. Frazell
City Administrator
SUBJECT: Add-on Agenda for March 19, 1984 meeting
It is recommended that Council adopt the agenda as printed, with the
addition of Item 7k - Discussion of Mendota/Mendota Heights Sewer Agreement,
and Item 71- Reconsideration of Repair to Fire Squrt.
7k - Pro•osed Mendota/Mendota Hei_ht .'• P..-. Sewer Agreement. By memo
in your packet, Council was asked to bring along a copy of the Joint Powers
Sewer Agreement, as proposed by the City of Mendota. Attached for your review
is a staff memo detailing our concerns with the Agreement as proposed. Council
may wish to raise additional areas of concern during the discussion.
It is recommended that after all concerns have been identified, the Agreement
be forwarded to the City Attorney for his review, and that:staff be authorized to
meet with representatives of the City of Mendota to work out areas of concern or
disagreement.
71 - Reconsideration of Authorization for Fire Squrt _Repair - I am facetiously
entitling this item Fire Squrt Repair - Chapter Three! As indicated in the
attached memo, information received from General Safety Products in North Branch,
MN, has caused us to suggest Council reconsideration of how we will accomplish
installation of the waterway improvements to the Fire Squrt. As indicated in
that memo, we are recommending that Council reconsider its action of March 6th to
send the unit to General Safety Products, and instead authorize sending the truck
to the snorkel factory in St. Joseph, Missouri.
attachments
Respectfull submitte
Kevin D. Frazell
City Administrator
CITY OF MENDOTA HEIGHTS
MEMO
TO: Mayor, City Council and City Adfr(inistrator
FROM: James E. Danielson
Public Works Director
SUBJECT: Joint Powers Agreement
City of Mendota
Culligan
Job No. 8308
DISCUSSION:
March 19, 1984
City staff and Mr. Larry Culligan have reviewed the joint powers
agreement as submitted by the City of Mendota. A copy of that agree-
ment was handed out last meeting by Mr. Culligan. He had typed his
comments on that copy and staff's comments were hand written on it.
Additional concerns found by staff are as follows:
1. Item 5. Access to Highway 13
Staff is amenable to the concept of allowing Mendota access
across Mendota Heights at that point but feels that with approval it
should be made clear that Mendota is still responsible for obtaining
the Mn/DOT access permit, the Railroad Crossing permit and acquisition
of any privately held land for right of way.
2. Item 6. Construction & Maintenance of Facility
The maintenance portion seems a little loosely worded.
3. Item 9. Agreement Contingency
It seems these approvals should be almost housekeeping in nature
and the paperwork preparation would be easiest for Mendota Heights
because we have full-time staff, however Mendota Heights does not want
to be "responsible for approval" of the request on Mendota's part.
RECOMMENDATION:
Staff recommends Council direct this agreement to the City Attor-
ney for review and comments and then for staff to work with Mendota on
getting their approval of recommended agreement changes.
ACTION REQUIRED:
None required at this time.
CITY OF MENDOTA HEIGHTS
MEMO
TO: Mayor and City Council
FROM: Kevin D. Frazel C
City Administra or
March 19, 1984
SUBJECT: Request for Reconsideration of March 6th action on Repairs to Fire Squrt,
Unit #2286
INTRODUCTION
At the March 6, 1984 meeting, Council authorized sending the Fire Squrt,
which is Unit #2286, to General Safety Products, in North Branch, MN for install-
ation of the waterway improvement. Subsequent information received from Mr.
Dick Scheele, Manager of the General Safety Service Facility, causes us to
believe that Council should reconsider the appropriateness of this action.
BACKGROUND
The Fire Squrt, as Council knows, has a serious leak in the waterway system
in the boom. At the February 21st meeting, Council was presented with four
alternatives for accomplishing repair of the waterway work. Included with
those alternatives was a recommendation from the Fire Chief and I, that the
unit be sent back to the factory in St. -Joseph, Missouri, for installation of
the repairs. It was our intention that firefighter and City employee John Neska,
would drive the rig to St. Joseph and wait until it was completed, and then make
the return trip.
Because of some Council concern about whether this vehicle was up to a 900
mile round trip, and due to some confusion which arose at the meeting about
requiring certification of firefighting equipment, Council consideration was
postponed for the subsequent meeting. At the last meeting, March 6, 1984, upon
my recommendation, Council authorized sending the truck to General Safety Products
in North Branch for installation of the waterway improvements. I further indicated
in that memo, that we would be looking at alternatives for accomplishing the
necessary testing within the Twin Cities area.
CHAPTER THREE!
Fire Chief Noack promptly called General Safety to schedule the repair. The
manager of General Safety, Mr. Dick Scheele, called me the following day to urge
our reconsideration of this action. Mr. Scheele stated that General Safety Products
is the authorized factory representative for Squrt products in this area. He said
it was their original recommendation that the unit be returned to the factory in
St. Joseph for the repair work. He indicated that while it may be possible for
them to do the work at their facility in North Branch, he was not at all confident
- 2 -
that-
that they had either the complete facilities or skill necessary to complete the
job. He was emphatic in saying that they would not be able to provide the kind
of performance test which would be required for the machine, nor an appropriate
test of the tip. Rather, as the factory representative, he said that their
recommended approach would be for them to coordinate having the.work done in St.
Joseph, and all billings and scheduling would be done through them, General Safety.
Attached is a letter from Mr. Scheele, outlining his position.
Since the major Council concern seems to be whether the truck was in any
condition to be driven to St. Joseph, I felt that we had to do a little further
research on that issue. As indicated in his letter, Mr. Scheele stated emphatically
that, not only would it not hurt the truck to take this kind of trip, but that it
would be good for it. In addition, I asked Fire Chief Noack and our mechanic,
Fred Pfeiffer, to take the rig out for a high speed road test, to determine how it
would perform. They did this this morning, March 19th, driving it approximately
60 miles around the freeway and through St. Paul. Fred indicated that the truck
performed fine, and he had no reason for concern. Also, he has spent part of the
day checking the truck out in the Garage, and performing periodic maintenance. At
the writing of this memo (approximately 2:30 p.m.) he said that he had not found
anything which concerned him, but might need to keep the truck overnight to finish
up his inspection.
RECOMMENDATION
I think that Council concerns about whether this vehicle can adequately make
the 900 mile round trip to St. Joseph are not without merit. It certainly must
be recognized that in sending it this distance, we are taking some risk that a
breakdown will occur.
On the other hand, I think there is an equal risk in having the truck repaired
by people who, by their own admission, do not feel fully qualified to perform the
work. Therefore, it is my recommendation that having the better job done at the
snorkel factory in St. Joseph is worth the possible risk. Therefore, I urge Council
reconsideration of their earlier action, and that the truck be authorized for sending
to St. Joseph.
As indicated in my memo of February 15th, (copy attached) the total estimated
cost for sending the truck to St. Joseph, including gasoline, lodging and meals and
other expenses for the driver, would be approximately $5,500 to $6,000.
ACTION REQUIRED
Since Council has already taken action on this item, prior to any discussion
a motion should be made for reconsideration since the vote on this item at the
March 6th meeting was unanimous, any Councilme'mber can make that motion.
Assuming that Council is amenable to the staff recommendation, it should pass a
motion authorizing sending the Fire Unit Squrt #2286, to St. Joseph, Missouri, for
installation and testing of the waterway improvements.
ey,),,eral
over 50 years of dedication to the fire service
March 8, 1984
City of Mendota Heights
Mr Kevin Franzell , City Administrator
750 South Plaza Drive
Mendota Heights, Minnesota 55120
Dear Kevin:
i 11.rrb:
I�vllr tU
This letter comes as a followup to our telephone conversation of this date.
Per our conversation I am enclosing herewith a copy of my earlier quotation
to the Fire Department regarding the replacement of the waterway system
on your Squrt aerial nozzle.
It is our recommendation that this repair and modification be done by the
Snorkel Fire Equipment Company. These people built the original machine
and have the parts and equipment to complete the work in the shortest
possible time. We would feel confident that the work would be done properly
to give your City many additional years of service from this machine.
I understand there is a concern by some of, your people about the advisibility
of driving the truck down to St. Joseph, Missouri. As I told you on the phone
this trip should be no problem for the truck and in fact would probably be
good for the truck. Once a fire truck is placed in service, it really doesn't
have many opportunities to be taken out for a good long run. The trip down
and back would not hurt a truck of this type at all. In fact, the Squrt unit
was originally installed at St. Joseph, Missouri, and the truck was then driven
to North Branch for the installation of the fire pump and the body.
In our quote we have not included the costs for taking the truck down to
St. Joseph for the required work. Perhaps you have a fireman or a City
employee available to drive the unit down and even wait for the work to be
completed. Snorkel estimates the installation would be done in two 'to three
days.
Our quote to your Fire Department includes the labor and materials for the
complete replacement of the boom waterway system. Should Snorkel find that
any other maintenance or repairs are needed these costs would have to be
added.
Should you have any questions about the above please feel free to give me a
call.
Thanks again and I hope to be hearing further from y.0 in the near future.
DS/h
Encls
oma, s v- ry
GENERAL SAFETY EQBI v1 • RP.
550 Eighth Avenue (P.O. Box 249) North Branch, Minnesota 55056
Phones: Local (612) 674-4804/Metro 221-9111
ell- e )
over 50 years of dedication to the fire service
January 31, 1984
Chief LeRoy Noack / 63
Mendota Heights Fire Dept
565 Fourth Avenue
Mendota Heights; Minnesota 55118
Dear LeRoy:
I am sure that you thought that I had forgotten about your request for a
quote on the Squrt repairs. I have been in contact with Snorkel and they
have had to do some further research but; finally I have received the
information. Frankly; ] can't believe the price difference from the quote
about a year ago. Apparently they have added additional parts to .the kit
as previously quoted and there also have been the usual price increases.
In discussing the actual waterway installation with the people at Snorkel,
it is our feeling that the best way to get this work done and done properly
would be to take the truck to the Snorkel factory /n St. Joseph; Missouri.
It would give them the opportunity to also inspect the rest of the machine
and to do the proper testing of the repaired unit.
The enclosed price quote covers the parts involved plus the Snorkel labor
however; l did not•ino|udo any quote for the costs in the trip to the Snorkel
factory and back. They estimate the actual work to take from 2 to 3 days
so perhaps the driver would just stay there and wait for the truck. ! would
hope that the City or the Fire Department might have someone available with
time who
might like to make the trip. If however, this doesn't work out we
would have to arrange to get a driver and we- would have to quote you accordingly.
Snorkel also tells us that it will take from two to three weeks from the date
of an order to get the parts ordered and assembled for the installation. We
would have to get together with them again when you decide to proceed with
the work to make sure their schedule is such that they can get at the repairs
as soon as the truck arrives at their plant'
If you have any further questions at this time LeRoy, please 'give me a call.
Thanks ogain-
DS/h
17.„.2 very t
wm .
GENERAL ���������� �� ' �� CORP.
55OEighth Avenue (P.O'Box 249)North Bnang , Minnesota 55056
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CITY OF MENDOTA HEIGHTS
MEMO
TO: Mayor and City Council
FROM: Kevin D. Frazell
City Administrator
February 15, 1984
SUBJECT: Options for Modification and Repair to Fire Squirt
INTRODUCTION
At the January 17th meeting, Council authorized waterway modifications
and repairs to Fire Unit 1/2286, in an approximate amount of $4,100. It has
since been learned that the cost will be substantially more. Further, Chief
Noack would prefer to send the unit to the factory in Missouri for the work.
This memo seeks Council direction and authorization.
BACKGROUND AND DISCUSSION
The $4,100 appropriation was originally included in the 1983 Capital
Improvements budget, but was never accomplished. It was missed in the adopted
1984 budget. However, since the work will be funded with Equipment Certificates
to be issued later this year, funds can easily be made available in the issue,
so Council authorized the work on January 17th.
In considering how to accomplish the work, Chief Noack looked at four
options:
1. Send the truck to GenT1 Safety Products in North Branch, MN,
2. Contract the work with the St. Paul Fire Department.
3. Do the work with City of Mendota Heights mechanic.
4. Send the truck to the Snorkel factory in St. Joseph, Missouri.
He decided in favor of the fourth option for two reasons. First, the factory
would have all necessary parts on hand, alleviating any danger of having the
truck out of service for an extended period awaiting shipment of parts. Second,
the factory tests could be performed on the installed equipment, and the hydraulic
system could be factory inspected, repaired, and tested as well. Any such repair
to the hydraulic system would be paid from the Fire Department maintenance line
item. The factory estimated cost for the waterway modification installation and
repair is approximately $3,500 for parts and $1,200 for labor, a total of
$4,700. One of our Public Works employees and volunteer fireman, John Neska,
has volunteered to drive the rig to St. Joseph. I estimate the cost for John's
wages, lodging, and meals, plus fuel, to be approximately $850, bringing the
total cost to $5,550. City Treasurer Larry Shaughnessy feels that all these
expenses can legitimately be charged against equipment certificates, since they
- 2 --
are
are associated with accomplishing an equipment improvement.
ALTERNATIVES
I indicated three additional alternatives above:
1. Send the truck to Gen'lSafety Products -the parts would be shipped
from the Missouri factory at the same $3,500, plus $300 freight.
Labor costs at $1,500 brings the total cost to approximately $5,300,
plus expenses to drive the truck to North Branch.
2. Contract with the St. Paul Fire Department - parts costs would be the
$3,500, plus $300 freight, or $3,800. While no labor cost has been
given, it would likely be $1,000 to $1,500, for a total cost of
$4,800 to $5,200.
3. Work done by Mendota Heights mechanic - puts parts at the same $3,800,
with labor estimated at $1,100, for a total cost of $4,900. Our mechanic
could accomplish installation of the waterway improvements, but is not
trained or equipped to handle the hydraulics.
RECOMMENDATION
While the cost of sending the truck to Missouri is high, those expenses are
partially offset by savings on shipping charges ($300). Also, the factory in
St. Joseph has lower labor costs than the North Branch facility, so that the
total cost of those two options is little different.
Contracting the work with the St. Paul Fire Department, or doing it in-
house are lower cost options, but we lose the opportunity for a factory test
of the system, and to check and make necessary repairs on the hydraulics.
For the above cited reasons, the Fire Chief and I recommend Council
authorization to send the truck to Missouri for the work.
ACTION REQUIRED
Council should consider the options and direct the staff as to its
preferred method of accomplishing the improvement and repair work.
Respectfully submitted,
Kevin D. Frazell
City Administrator
Page No. 1978
March 6, 1984
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, March 6, 1984
Pursuant to due call and notice thereof, the regular meeting of the City Council,
City of Mendota Heights was held at 7:30 o'clock P.M., in City Hall, 750 South
Plaza Drive, Mendota Heights, Minnesota.
Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following
members were present: Mayor Lockwood, Councilmembers Hartmann and Mertensotto.
Councilwoman Witt had notified the Council that she would be late. Councilman
Losleben had notified the Council that he would be out of town.
ADOPTION OF Councilman Mertensotto moved the adoption of the amended
AGENDA agenda for the meeting.
Councilman Hartmann seconded the motion.
Ayes: 3
Nays: 0
APPROVAL OF Councilman Mertensotto moved approval of the minutes of the
MINUTES February 21, meeting.
Councilman Hartmann seconded the motion.
Ayes: 3
Nays: 0
APPRECIATION On behalf of the City Council, Mayor Lockwood presented a
CERTIFICATE Certificate of Appreciation to retired volunteer firefighter,
Bruce Levine, in recognition and appreciation for his 19 years of
service on the Mendota Heights Volunteer Fire Department.
CONSENT CALENDAR Councilman Hartmann moved approval of the consent calendar as
submitted and recommended for approval as part of the regular
agenda, along with authorization for execution of all necessary
documents contained therein.
a. Acknowledgement of the minutes of the February 14th Park
and Recreation Commission meeting.
b. Acknowledgement of the minutes of the January 18th NDC -4
meeting.
c. Acknowledgement of a memo from Administrator Frazell regarding
the Chamber of Commerce Mendota Heights Day to be held on
April 26 at the Mendakota Country Club.
d. Acknowledgement of a letter of appreciation from the Inver
Grove Heights Fire Department to the Mendota Heights Volunteer
Fire Department for assistance at the Peabody's fire.
e. Acknowledgement of a memo from Administrator Frazell relative
to the League of Minnesota Cities proposed policy on Comparable
Worth.
f. Approval of the List of Claims dated March 6, 1984, and totalling
$671,153.19.
Ayes: 3
Nays: 0
TREE REMOVAL
REQUEST
FIRE STATION BID
AWARD
Page No. 1979
March 6, 1984
g Approval of the List of Contractor Licenses, granting licensr
to the following:
Breheim Heating, Inc.
Breheim Heating, Inc.
Vern Craven Masonry
Bernard L. Dalsin Company
Jacobson Excavating
Martin A. Keller, Builder
Peterson & Ratzlow Construction
Gas Piping
Heating & A/C
Masonry
General Contractor
General Contractor
General Contractor
General Contractor
h. Approval of the issuance of a Rubbish Haulers license to
Emil Oehrlein Trucking.
i. Acknowledgement of a letter of appreciation from Mr. and Mrs.
Tom Baumann to the Police department.
j. Acknowledgement of the Code Enforcement monthly report for
February.
k. Acknowledgement of the Fire Department monthly report for
February.
Councilman Mertensotto seconded the motion.
The Council acknowledged a memo from Administrator Frazell relate. _
to a request from Mr. and Mrs. Brian Truesdell, 533 W. Emerson Ave.,
for City removal of boulevard trees. Mr. and Mrs. Truesdell,
present for the discussion, explained their request to the Council.
Mayor Lockwood stated that while he can appreciate the problems
the Truesdell's are experiencing during the period of time that the
cottonwood trees drop their cotton into the Truesdell yard, it is
not City policy to remove trees in public or private right-of-way
unless the trees are creating a safety hazard. He did state,
however, that the City might consider allowing the Truesdells to
remove the three or four trees which are creating a problem.
It was the concensus of the Council that the request for City
removal of the trees should be denied, but that the Truesdell's
are welcome to submit a letter to the Code Enforcement Officer
requesting that they be allowed to remove the three to four trees
at their own expense.
The Council acknowledged and discussed a memo
trator Frazell recommending award of bids for
Fire station. Attorney Tom Hart informed the
agreement for purchase of the Warnke property
both Venita and Herbert Warnke.
from City Adminis-
construction of the
Council that the
has been executed by
After discussion, Councilman Hartmann moved to award the general
contract for construction of the fire station to James Steele
Construction Company, including alternates G -lb, G-2, and G-3, in
the amount of $435,600,; award of the mechanical contract to Klamm
Mechanical Contractors, Inc., including alternates M -lb, M-2, and
Ayes: 3
Nays: 0
HEARING - CASE
# 83-02, CULLIGAN
Ayes: 3
Nays: 0
Page No. 1980
March 6, 1984
M-3, M-4, and M-5, in the amount of $152, 134,; and award of
the electrical contract to Corrigan Electric, including alternates
E -lb, E-2, E-3, E -4, -and E-5, in the amount of $53,553, all awards
to be contingent upon the City's successful acquisition of all
lands needed for construction of the project.
Mayor Lockwood seconded the motion.
Mayor Lockwood opened the meeting for the purpose of a public
hearing on an application from Lawrence Culligan for subdivision
and critical area review for the Valley View Oak Second Addition.
Mr. Culligan, present for the discussion, submitted a letter and
copy of the proposed Joint Powers Agreement with the City of Mendota.
He stated that because his subdivision is part of the consideration
in the Joint Powers Agreement, he had written his observations on
the agreement and asked that the Council continue the public
hearing to the second meeting in April to allow time for the City
Engineer to review his comments. He stated that in April he would
return to the Council to request subdivision of only the property
along Glenhill Road, which would not impact runoff and could be
connected to utilities already in Glenhill Road. He would then
propose that the remainder of the property be platted as an outlot
until such time as the Mn/DOT drainage system is considered.
There being no questions or comments from the audience, Councilman
Mertensotto moved that the hearing on the Culligan application for
subdivision and critical area review be continued to April 17, 1984.
Councilman Hartmann seconded the motion.
FEASIBILITY Mayor Lockwood opened the meeting for the purpose of conducting a
HEARING, EVER- public hearing on the feasibility of installation of public improve -
GREEN KNOLLS ments to serve the Evergreen Knolls addition and adjacent areas.
Mayor Lockwood turned the meeting over to Public Works Director
Danielson for an introduction and information on the proposed
project.
Public Works Director Danielson stated that the area affected by
the proposed project is located north of Par 3 golf course, west
of Dodd Road and east of Wachtler Avenue extended. He stated that
a petition for public improvements was submitted by Mr. James
Gryc, developer of the Evergreen Knolls addition, and that at the
time he petitioned, Mr. Gryc asked that improvements be installed
in phases, beginning on the westerly side of the plat. Mr. Daniel-
son stated that in response, the feasibility study addressed two
potential construction schemes, each consisting of two phases.
Mr. Danielson reviewed Scheme A of the feasibility study, describing
the method proposed in the study for extension of sanitary sewer,
water and storm sewer facilities along with the construction of
Wachtler Avenue from Wentworth to Trail Road. He stated that an
informational letter had been submitted to all affected property
owners, along with the notice of hearing. In response to the letter
and notice, several owners of large parcels of property had contacted
Ayes: 4
Nays: 0
Page No. 1981
March 6, 1984
the City indicating that they are not currently interested in
developing their parcels and that they would be requesting assess
ment deferments. Because of the potential for significant defer-
ments, staff had met with the Financial Advisor to study the
financial impact such deferments would have on the project. He
stated that staff feels that there would be less of a financial
burden on the City under Phase I, Scheme A construction, suggesting
that Wachtler Avenue be constructed from the north, stopping short
of the Slowinski and Par 3 properties at this time. He described
how sanitary sewer, water and storm sewer facilities could be
constructed to serve the westerly portion of Evergreen Knolls as
suggested in Scheme A, eliminating Lots 1 and 2, Block 1, from the
project at this time. This would result in utilities servicing
17 of the 19 lots considered in Phase I of Scheme A.
Councilman Mertensotto asked why the developer did not request
complete improvements for the project, rather than completion under
two phases. He also suggested that Evergreen Knolls at least be
rough graded to Dodd Road to allow for access by emergency vehicles.
Mayor Lockwood asked for questions and comments from the audience.
Mrs. Virgil Christoffersen, 800
she objects to the extension of
stating that a large portion of
the road is extended, and asked
to the west.
W. Wentworth Avenue, stated that
Wachtler Avenue to the north,
their property would be taken if
why the street was not moved furth^r
Mr. Terry Raddatz, 1759 Trail Road, stated that the Planning Commiss-
ion recommended that the improvements be done at one time, rather
than stages, and that Wachtler Avenue be constructed in a serpentine
manner. He asked why the recommendations were not incorporated in
the study.
Mr. James Smith, 1716 Trail Road, stated that if Wachtler Avenue
is constructed in the proposed alignment, it will become a speed
trap and safety hazard for neighborhood children.
Councilwoman Witt arrived at 8:35 o'clock P.M.
There being no further questions or comments from the audience,
Councilman Hartmann moved that the hearing be continued to
7:45 P.M. on April 3rd.
Mayor Lockwood seconded the motion.
Staff was directed to meet with the developers of Evergreen Knolls
regarding the proposed staged development and return with a report
on March 19th.
HEARING - CASE 41 Mayor Lockwood opened the meeting for the purpose of the continuation
83-34, CALLAHAN of a public hearing on an application from Mr. John Callahan, for
wetlands and filling permits for Lot 2, Willow Springs Addition.
Page No. 1982
March 6, 1984
Mr. Arnold Kempe, representing Mr. Callahan, stated that at the
February 7th meeting, the Council raised several questions which
have been addressed in a staff memo as part of this evening's
agenda. Mr. Kempe stated that he has reviewed the proposed
developer's agreement with Mr. Callahan and believes that the terms
of the agreement are agreeable to his client, but requested that
the•time limit for completion of the filling be increased and that
the escrow or letter of credit requirement be either deleted or
reduced from the $5,000 required in the developer's agreement.
It was the recommendation of staff that there be no change in the
escrow requirement. City Engineer Kishel suggested that perhaps
the date for completion of the filling could be changed to one year
from the issuance of a final payment to the contractor who completes
the creek reloction project.
Mayor Lockwood asked for questions and comments from the audience.
Mr. Lawrence Goff, 675 Marie Avenue, commented on the proposed
building setbacks.
In response to a question from the Council, Mr. Kempe stated that
filling of the property will be done in accordance with the grade
elevations contained in the map prepared by the City Engineer.
There being no further questions or comments, Councilman Mertensotto
moved that the hearing be closed and that the wetlands permit be
granted based on the conditions set forth in the City Engineer's
memo dated February 22, 1984.
Councilman Hartmann seconded the motion.
Ayes: 4
Nays: 0
Councilman Mertensotto moved that a conditional use permit for
the filling of Lot 2, Willow Springs Addition be granted based on
Scheme 2 in the Engineering Feasibility Report dated January 18, 1984.
Councilman Hartmann seconded the motion.
Ayes: 4
Nays: 0
Councilman Mertensotto moved approval of the developer's agreement
concerning Lot 2, Willow Springs Addition, with an amendment to
item 3, timetable, changing the time of completion to require that
filling and grading be accomplished within one year from the date of
final payment for the creek relocation project.
Councilman Hartmann seconded the motion.
Ayes: 4
Nays: 0
Councilwoman Witt moved the adoption of Resolution NO. 84-13,
"RESOLUTION ACCEPTING ENGINEER'S REPORT, ORDERING IMPROVEMENT AND
PREPARATION OF PLANS AND SPECIFICATIONS FOR STORM SEWERS TO SERVE
LOT 2, WILLOW SPRINGS ADDITION (IMPROVEMENT NO. 83, PROJECT NO. 6)."
Mayor Lockwood seconded the motion.
Ayes: 4
Nays: 0
EAGAN RACE TRACK Mr. Carl Cummins, 2312 Nashua Lane, was present representing the
Friendly Hills Civic Association and Delaware Crossing Homeowners
Page No. 1983
March 6, 1984
Association, to request Council adoption of a proposed resolution
prepared by Mr. Cummins to request the Metropolitan Council to
prepare a Metropolitan Significance Statement on the proposed Eagan
racetrack. Mr. Cummins stated that the Civic Associations have
concluded that the Draft EIS does not address the several concerns
stated by the Associations. Those concerns are: traffic and
'traffic cgngest'ion in Mendota,; Heights, in particular during' the
period of timebetweenh1985 and 1986 when I-494 will not yet be
complete, but the racetrack will be operational; the issue of
potential pressure for rezoning the Mendota Heights property
immediately north of I-494; and the issue of aircraft noise and
diversion of aircraft over Mendota Heights- should pressures to change
flight patterns occur after racetrack construction. Mr. Cummins
stated that the purpose of the request is to get answers to the
several questions, not to delay the proposal. He stated that the
proposal can only be looked at objectively by the Metropolitan
Council.
At the request of,the Council, City Administrator Frazell• reviewed
his written synopsis of the Metropolitan Significance Process and
Environmental Impact Statement hearing process. He also reported
on several telephone conversations with Robert Mazanec, Jim Barton,
and Maurice Dorton of the Metropooitan Council regarding the
Metropolitan Significance Process.
Mayor Lockwood stated that the City Council has presented several
concerns about the racetrack in a letter to the City of Eagan. F.
stated that while Mr. Cummins indicates that he is not convinced
that the issues have been properly addressed in Eagan's response to
the letter or in the DEIS, he does not think that the request for
adoption of a resolution to request Metropolitan Significance
review is appropriate. He stated that the Metropolitan Council has
already issued its comments on the proposal. He suggested that the
City Council could request City Planner Dahlgren to study the issue
to be sure that the concerns of the Friendly Hills Civic Association
are answered. Councilman Mertensotto stated that he believes the
public hearing on the DEIS to be conducted by the City of Eagan
on March 8th is the appropriate avenue to pursue. He stated that the
use of the Planning Consultant's time would be very costly and
did not believe that such an expenditure would be justified at this
time. He noted that if the City's issues of concern are not addressec
in the final EIS, the City can still request the Metropolitan Council
to then perform a Metropolitan Significance Study.
Mayor Lockwood asked for additional comments.
Mr. Dick Stryker, 4 Beebe Avenue, read his letter dated March 5th, an,
included in the Council agenda packets, expressing his support of
the proposed racetrack.
Mr. Robert Hoffman, Special Counsel for the Minnesota Jockey Club.
reviewed the Metropolitan Significance Study process. He stated
that the legislature has already determined that a racetrack is u,
metropolitan interest, and that the Metropolitan Council has issued
comments relating to transportation, airports, sewer and parks
under the planning process of the Metropolitan Council. He
Page No. 1984
March 6, 1984
stated that the Metropolitan Council has decided to review the
several racetrack proposals under the Metropolitan Planning Process
which is far more involved than the Metropolitan Significance Study
process. He recommended that the Friendly Hills Civic Association
make definitive comments to the Metropolitan Council staff, and
that those comments would then be considered by the Metropolitan
Council staff during the next week and then considered on March 22nd
by the Council itself. He stated that if the Association feels
that the Draft EIS is inadequate, now is the time to express those
concerns so that they can be mitigated in the final EIS. He also
reviewed the indirect source permit process and the requirement
for an amendment to the Eagan Comprehensive Plan should the racing
commission approve the site. He suggested that the Metropolitan
Council would probably suspend any request for Metropolitan Sig-
nificance Study at this time because the process in being at this
time is much broader than metropolitan significance.
Mayor Lockwood acknowledged receipt of a letter from Mr. Howard
Stacker, 694 Maple Park Drive, in support of the proposed racetrack.
Mr. Cummins stated that it is true that the current process is
probably broader than the Metropolitan Significance Process, and
that based on the apparent attitude of the Metropolitan Council's
staff, it seems apparent that now is not the appropriate time to
make a request for a Metropolitan Significance Study. He noted
that the Mendota Heights residents will have an opportunity to
testify before the Eagan City Council on the Draft EIS and also
make a presentation to the Racing Commission. He felt that perhaps
a request for Metropolitan Significance Study would be more appropri-
ate at a later date and therefore withdrew his request for Council
adoption of a resolution to that effect at this time.
Councilman Mertensotto suggested that the Council should advise the
City of Eagan, as part of the public hearing process, that the
residents of Mendota Heights still have unaddressed concerns, those
concerns being traffic impact in the interim between completion of
I-494 and the commencement of racing activities, the impact of
aircraft noise in the Mendota Heights area should public pressures
for diversion of aircraft traffic be placed on the legislature in
the future, and what the potential impact on the R-1 zoning on the
south border of Mendota Heights could be if the racetrack is
constructed.
Councilman Mertensotto moved that City Administrator Frazell
notify the City of Eagan for the purposes of the public hearing
on the Draft Environmental Impact Statement on March 8, 1984, that
the residents in the City of Mendota Heights are concerned that the
DEIS does not fully address the issues of traffic impact, aircraft
flight patterns, and pressures for rezoning along I-494.
Mayor Lockwood seconded the motion.
Ayes: 3
Nays: 0
Abstain: 1, Witt
Page No. 1985
March 6, 1984
Mr. Dale Runkle, Eagan City Planner, was present for the discussi
He informed the Council that the City of Eagan will be sure that ail
of the issues stated will be addressed in the Final EIS.
RECESS Mayor Lockwood called a recess at 10:42 o'clock P.M. The meeting
was reconvened at 10:54 o'clock P.M.
RIVERWOOD PLACE
CONDOMINIUMS
Ayes: 4
Nays: 0
MASTER CONTROL
SYSTEM
The Council acknowledged and discussed a memo from Public Works
Director Danielson regarding the preliminary plat for the Riverwood
Place business condominium addition, and recommending approval of
the developer's agreement for the project.
Councilman Hartmann moved to authorize the Mayor and City Adminis-
trator to execute the developer's agreement for the Riverwood Place
business condominium on behalf of the City.
Councilwoman Witt seconded the motion.
Mr. Dick Elasky, from Mn/DOT, was present to review the proposed
Mn/DOT agreement for installation of a master signal control system
on TH 110. Mr. Elasky stated that the proposed project would involve
signal revisions and installation of an inter -connect system for
signals between Lexington Avenue and Delaware Avenue. He stated
that 1-35E, from 1-494 north, is anticipated to open in the fall of
1984. He stated that the signals on TH 110 are currently traffic
actuated and that the problem being experienced in terms of traffi
operation efficiency is that none of the signals are tied together.
Mr. Elasky stated that the benefits of a master controller to
inter -connect the signal system would be that it would allow a uniforv:
flow of traffic along TH 110, reducing the chance of accidents created
by different speeds between signals, and that the safety factor would
be increased at all of the cross streets. Mr. Elasky indicated that
the major portion of the cost would be supported by the Federal High-
way Administration and the state, and that the City of Mendota
Heights would be asked to contribute $1,200 to the master coordin-
ating cabinet equipment and $3,500 for hard wiring the inter -connect.
He also stated that installation of the master controller would allow
installation of Opticom equipment at Lexington and I -35E; under the
same project.
Councilman Mertensotto stated that the Council's purpose in opposing
the master signal control system at the February 7th meeting was that
under no circumstances does the Council want to upgrade TH 110 more
than it is now. He stated that the Council is concerned about
traffic coming off I -35E and through traffic going east on TH 110 to
highway 3. He stated that the master control system would make it
more convenient for traffic to use TH 110.
Mr. Elasky stated that he does not believe that traffic will increase
as a result of the signal control system, but that it would provide
a greater degree of safety for the traffic already using TH 110.
Councilwoman Witt noted that she would hate to see any increase in
traffic on TH 110 as a result of the system.
Mayor Lockwood asked whether the project could be delayed until 1-496
Page No. 1986
March 6, 1984
is completed.
Mr. Elasky stated that there are distinct benefits to the project
being completed as soon as possible, including vast improvements to
be gained in terms of traffic safety, uniform flow and energy
efficiency.
As part of the discussion, the Council also discussed the early
warning lights on TH 110 at TH 149 and at Delaware Avenue.
After discussion, Mayor Lockwood moved to authorize the appropriate
City officials to execute an agreement with Mn/DOT for installation
of a master signal control system.
Councilwoman Witt seconded the motion.
Ayes: 3
Nays: 1, Mertensotto
COORDINATED The Council acknowledged and discussed a memo from Fire Chief
COMMUNICATIONS Noack, Police Chief Delmont and Public Works Director Danielson,
STUDY recommending that the Council join with the City of West St. Paul
in hiring a consultant to perform a coordinated communications
study. The Mendota Heights share of the study cost would not
exceed $2,200.
Councilman Hartmann moved to authorize a maximum expenditure of
$2,200 from the ,Equipment Certificate fund for participation in a
coordinated communications study with the City of West St. Paul,
Councilwoman Witt seconded the motion.
Ayes: 4
Nays: 0
FIRE CHIEF'S The Council acknowledged and discussed memos from Police Chief
VEHICLE Delmont and City Administrator Frazell regarding replacement of the
Fire Chief's car. It was noted that Fire Chief Noack has indicated
his preference for purchase of a 1983 Ford Crown Victoria Wagon
from the Hertz Company, rather than the several other alternative
vehicles described in Police Chief Delmont's memo.
After discussion, Councilman Mertensotto moved that staff be
authorized to dispose of the 1973 Plymouth Station Wagon currently
being utilized as a Fire Chief's car.
Mayor Lockwood seconded the motion.
Ayes: 4
Nays: 0
Mayor Lockwood moved to authorize the purchase of a suitable used
vehicle to serve as the Fire Chief's car, along with acquisition of
an extended warranty.
Councilman Hartmann seconded the motion.
Ayes: 4
Nays: 0
FIRE FIGHTER On the recommendation of City Administrator Frazell, Councilwoman
APPOINTMENT Witt moved that MaryBeth Neska be appointed to the Volunteer Fire
Department.
Councilman Mertensotto seconded the motion.
Ayes: 4
Nays: 0
FIRE TANKER
Ayes: 4
Nays: 0
FIRE SQURT
Ayes: 4
Nays: 0
Page No. 1987
March 6, 1984
The Council acknowledged and discussed a memo from Administrator
Frazell relative to disposition of f -ire tanker unit # 2295. In
response to a concern expressed by the Council, Administrator
Frazell stated that the vehicle would not be sold as an emergency
vehicle because of its condition.
Mayor Lockwood moved to authorize disposal of fire tanker unit #2295.
Councilman Hartmann seconded the motion.
The Council acknowledged a memo from City Administrator Frazell
relative to repair of fire squrt unit #2286.
Councilman Mertensotto moved to authorize that fire squrt #2286
be sent to General Safety Products, of North Branch,MN, for install-
ation of waterway improvements.
Councilman Hartmann seconded the motion.
PERKEGWIN The Council acknowledged and discussed a memo from City Administrator
PROPERTY Frazell relative to acquisition of a portion of the Perkegwin
property as part of the fire station site. The Council discussed
the two restrictions placed on the sale by the owners of the property:
that ball fields not be considered a permitted use on the area of
the adjacent Perkegwin property to be dedicated for park purposes
and that conveyance of the property to the City would not alter tt.
density permitted on the balance of the Perkegwin property.
WARNKE PROPERTY
It was the concensus of the Council that placing a restriction
against ballf ield development would be unreasonable as a deed
restriction, however, the Council determined that it would be
reasonable to restrict ballfields until after the development is
substantially complete, and the majority of units have been sold.
At that time it could be determined whether the new residents desire
or object to ballfields. With regard to the density transfer, it
was noted that it would be inappropriate for the Council to waive
existing zoning requirements in order to execute sale of the
property. Mayor Lockwood suggested that if the Council had approved
66 units as part of the preliminary PUD for the Lakeridge Addition
in the past, it should not refuse the same density as the result
of the acquisition of a portion of the property by the City.
City Administrator Frazell was directed to proceed with negotiations.
Assistant Cty Attorney Hart advised the Council that the agreement
for acquisition of the Warnke property has been executed and has
been mailed to the City offices.
JOINT PURCHASING Councilman Mertensotto moved the adoption of Resolution No. 84-15,
"RESOLUTION AUTHORIZING JOINT AND COOPERATIVE PURCHASING OF FIRE
FIGHTING EQUIPMENT BY THE SEVEN COUNTY FIRE DEPARTMENT JOINT POWE.
PURCHASING CONSORTIUM."
Councilman Hartmann seconded the motion.
Ayes: 4
Nays: 0
Page No. 1988
March 6, 1984
FIRE OFFICERS The Council acknowledged and discussed a memo from Administrator
SELECTION Frazell regarding the process for selection of fire officers.
It was the concensus of the Council that the selection committee
should consist of Mayor Lockwood, Councilman Hartmann, Councilwoman
Witt, Administrator Frazell, Police Chief Delmont, two members of
the Volunteer fire department, and an outside Volunteer Fire Chief,
and that March 31 should be scheduled as the date for interviews.
ACTING CITY Mayor Lockwood moved the adoption of Resolution NO. 84-14, "RESOL-
ADMINISTRATOR UTION APPOINTING STAFF POSITIONS TO SERVE AS ACTING CITY ADMINISTRA-
TOR".
Councilwoman Witt seconded the motion.
Ayes: 4
Nays: 0
FILL PERMIT
Ayes: 4
Nays: 0
The Council acknowledged and discussed a memo from Public Works
Director Danielson recommending that the fill permit granted to
Buesing Brothers Trucking for filling on a portion of Resurrection
Cemetery property in 1982 be considered valid subject to conditions
stated in the original developers agreement.
After discussion, Councilwoman Witt moved to authorize execution of
the developer's agreement for filling on the Resurrection Cemetery
property, and that the original filling permit be approved retro-
active to August 26, 1982.
Councilman Hartmann seconded the motion.
NEWSLETTER The Council acknowledged and discussed a memo from Engineering Aide
Guy Kullander relative to reinstitution of the City newsletter.
Ayes: 4
Nays: 0
RILEY PUD
Councilman Hartmann moved to authorize staff to proceed with pre-
paration of a quarterly newsletter.
Councilwoman Witt seconded the motion.
The Council acknowledged and discussed a memo from City Planner
Dahlgren relative to a request from Jim Riley for approval to add
a poolside recreation building to the original PUD for the Lexington
Heights apartment complex. The Council concurred with the City Planne
that the request would not constitute a major change in the PUD.
The Council directed that the application for permit for construction
of the structure be submitted to the City Council for review and
approval at such time as it is formally requested.
FIREWOOD SALES The Council acknowledged a memo from Police Chief Delmont regarding
firewood sales at 1472 Sibley Memorial Highway.
Councilman Mertensotto moved to notify Mr. George McNeill via
written communication from the Police Department that the City
Council orders that he immediately cease and desist the retail sales
operation on property not zoned for such activity, and that if
the activity is not ceased in five days, that the Police Chief be
instructed to issue a citation consistent with City ordinances.
Ayes: 4
Nays: 0
RESIGNATION
Ayes: 4
Nays: 0
Page No. 1989
March 6, 1984
Mayor Lockwood seconded the motion.
Mayor Lockwood -read a letter he had received from Councilmember
James Losleben expressing Councilman Losleben's desire to resign
from the City Council effective April 1, 1984, because of business
committments on his time.
Mayor Lockwood moved to accept the resignation of Councilman
Losleben with considerable regret.
Councilwoman Witt seconded the motion.
The Council directed that staff notify the news media of the pending
Council vacancy, advertising that the Council will take applications
for appointment to the Council seat, and that appointment will be
made on April 3rd.
FIRE RELIEF Assistant City Attorney Hart responded to several questions from
ASSOCIATION Councilman Mertensotto regarding the Fire Relief Association retire-
ment issue.
ADJOURN
Ayes: 4
Nays: 0
There being no further business to come before the Council, Council-
man Hartmann moved that the meeting be adjourned to Monday, March
19, 1984.
Councilwoman Witt seconded the motion.
TIME OF ADJOURNMENT: 12:35 A.M.
Kathleen M. Swanson
City Clerk
ATTEST:
Robert G. Lockwood
Mayor
CITY OF MENDOTA HEIGHTS
TREASURER'S REPORT - FEBRUARY, 1984
DAKOTA COUNTY STATE BANK
Checking Account,
Savings Account
C.D. Due
Rev. Sharing Savings
Special Police Savings 3-29-84 @ 9.36%
Gen. Fund Spec. Savings
Collateral - Bonds
Govt. Guar.
CHEROKEE STATE BANK
320,000.00
100,000.00
TOTAL
Balance
$110,058.12
364.86
25,000.00
135,422.98
C.D. Due 7-30-84 @ 9.1% 400,000.00
C.D. Due 7-07-84 @ 9.35% ---300,000.00
C.D. Due 6-04-84 @ 9.25% 125,000.00
C.D. Due
Spec. Park Savings 3-5-84 @ 13,952.59
9.56% TOTAL 838,952.59
Collateral - Bonds
Govt.. Guar.
Collateral
420,000.00
1,300,000.00
100,000.00 1,400,000.00
MINNESOTA FEDERAL SAVINGS & LOAN
C.D. Due `3-12-84 @ 9.7%
Collateral,Govt. Guar.
FIRST;NATIONAL BANK OF ST. PAUL
C.D. Due
100,000.00
Collateral - Bonds..•
Govt. Guar. 100,000.00
U.S. TREASURY BILLS
Due 3-24-84 570,000.00 (AM)
3-08-84 655.000.00 (1st)
3-29-84 650,000.00 (1st)
5-17-84 425,.000,00 _(lst)
11-01-84 850,000.00 (1st)
Repo 3-12-84
$521,430.30
624,402.77
630,008.89
406,611.67
777,257.71
275,000.00
TOTAL FUNDS AVAILABLE: $4,309,086.91
100,000.00
100,000.00
__.__,L. Shaughnessy•
CITY OF MENDOTA HEIGHTS
MEMO
March 13, 1984
TO: Mayor, City Council, and City Adminitator
FROM: Kathleen M. Swanson
City Clerk
SUBJECT: Advertisement for Council Vacancy
INTRODUCTION
At the March 6th meeting, the Council accepted, with regret, Council-
man Losleben's resignation from the Council. Staff was directed to "advertise"
the impending vacancy. This memo constitutes a report of staff activities in
this regard.
DISCUSSION
On March 7th, we contacted reporters from the Sun, Southwest Review,
St. Paul Dispatch, and Voice newspapers, requesting that each newspaper publish
an article in their next regular issue to notify Mendota Heights residents of the
vacancy. The content of the articles will include an invitation for interested
parties to submit letters of application to Mayor Lockwood at the City Office
address expressing their interest in applying for appointment and stating their
qualifications. March 30th was the stated deadline for application submission;
April 3rd was stated as the date of application review and appointment by the
Council.
ACTION REQUIRED
This memo is intended as a status report, therefore no Council action
is required unless the Council wishes to direct further dissemination of infor-
mation on the vacancy.
-03/20/84 CLAIMS LIST
16.50
16.50
49.50
16.50
99.00 */
1 51 .50
151.50
37.90
37.90 *,
21.75
21.75 */
157.87
157.7 *.
5.00
5.00 *�
25.00
25.00-
120 .00
5.00-
120.00
1 20.00 *.-
4.40
4.40 *-
32.75
32.75 *.7
127.8,4
127.84 */
12.67
12.67 */
2,536.51
2,536.51
101.50
101.50 *,
40.00
40.00 *7
246.88
625,000.00
23,750.00
CHECK REGISTER
VENDO'
A P W
A P_ !4 4'
A P W A:
A p W
EGAN . SON
JIM HATCH SALES CO
T C MA
MC NAMA:RA VIVANTCO
MUNICIPALS A BURKE
__Dept 10 -Admin
15-Engr
20 -Police
JP
-FiddrQQe FFnnff
TEM D sc,.. PTi6N
84 MRBSHPDUES
84MBRSHP DUES
84 MBRSHP DUES
84MBRSHP DUES
0/: HTG PER#1596
REPL LENS
MICROCOMP PUBL
COLD MIX
84 DUES
BRUNS ON INST CO RPRS
BRUNS ON INST CO CORK PROG
BRUNSON INST CO RPRS
MEND'T4 HEIGHTS FD DISASTER CONTR SEM
SPEED PRINTINC CR WATCH NEWSLETTER
TRANSPORT CLEARINGS FR -61-T- W000 LATHS
WEST CENT24LIND STAKESBLATHS
DORANCE WICKS LUNCHES PO SECSCGL
M&M SEWER INC PYMT 3 83 -5 -
AIRPORT MEDICAL CL EXAM MN NESKA
MINN DEPT PUB SAFETY FEB CJDN CONN CHG
AMER NAIL BANK
AMER NATL BANK
AMER NATL BANK
_FEE TEMP I BDS
PRINC MATURED BDS
INT TEMP I BDS
Dept 50-Rd&Bridges
60 -Utilities
70 -Parks
80-Planning1l
9R (: O T Ci'f6 r 1 Qto V
01-4404-050-50
01-4404-070-70
05-4404-105-15
15-4404-360-60
01-3253-000-00
01-4330-490-50
01-4402-110-10
01-4422-050-50
' 01-4404-110-10
05-4330-105-15 1
05-4330-105-151
05-4330-490-15
G1-4400-030-30
01-4305-020-20
05-4305-105-15
05-4305-105-15
01-4490-020-20
74-4460-813-00
01 -4244-730-30
01-4200-610-20 !
74-4226-000-00 _
74-4455-300-00
74-4456-300-00
A'0UNT
648,996.88 *i
19.36
3.40
4.91
27.67 * r
7.68-
9.19
22.32
12.04
36.77
*./
6.48
6.48
600 .00
6.47
664.37
1,863.50
CHECK REGISTER
VENDOR
A T&T INFO SYSTEMS
A T&T INFO SYSTEMS
A T&T INFO SYSTEMS
B&J AUTO SPLY
B&J AUTO SPLY
_ B&J-_AUTO
B&J AUTO SPLY
BO WATER COMMISSION
BD WATER COMMISSION
BD WATER COMMISSION
BO_WA TER _ COMMISSION
BD WATER COMMISSION
BO WATER COMMISSION
115.27 80 WATER COMMISSION
3,2262.5? * i -
16.95
46.50
63.45 *i
59.32
118.65
74.15
?52.12
4.25
4.25 */
150.50
1,183.00
231.30
1.564.50 */
CITY MOTOR SUPPLY
CITY MOTOR SUPPLY
CONT=L CR CORP
CONT:L CR CORP
CONTEL CR CORP
COPY EQUIP CO
DAHLGREIN HOWARD ASSO
DAHLGREN HOWARD ASSO
DAHLGRON HOWARD ASSO
90.00- DAVIS ELLE:IRONIC SVC
ITEM DESCRIPTION
MAR SVC
MAR SVC
33/8-6/7 SVC
RETN RESIN
PAINT/HARDENER
MISC PARTS 304
AIR/OIL FILTERS
FEB SVC
FEB SVC
RINK FLODOINGS
F=8 SVC
181-3
I81-5
FEB ENGR
WD40
MISC PARTS
MAR PYMT
MAR PYMT
MAR PYMT
XEROX BOND
R= AIRPORT NOISE
FEB RETAINER _ __
REE DISP ACACIA FEB
CORK 4MT25612
ACCOUNT NO. IN'
01-4210-020-20
01-4210-020-20
01-4210-070-70
01-4330-490-50
01-4330-490-50
01-4330-490-50
01-4330-490-70
01-4425-_310-50
01-4425-310-70
01-4425-470-70
15-4425-310-60
71-4460-945-00
74-4460-81 3-00
74-4460-813-00
01-4305-050-50
01-4330-440-20
01-4210-020.20
01-42102.110-10
05-4210-105-15
74-4300..810.0Q
01-4220-135-80.
_ 01-4221-13.5-80
16-4220-802-0+0
01-4330-450-30
AmlUNT
33.99
20.43
29.32
20.30
29.48
20.10
26.76
100.00
46.79
20.00
256.?7 *,
250.30
250.00 */
5.10
7.16-
71.47
69.41
12.75
12.75
12.75
38.25
1 ,106.91
135.40
1,242.31
65 .60
65.60 *,
573.20
P17.05
391.15
449.10
242.30
628.20
405.00
135.00
3,641.00 */
vEr;00-
DAVIS
DAVIS
DAVIS
DAVIS
DAVIS
DAVIS
DAVIS
_oA_VIS
DAVIS
DAVIS
CHECK REGISTER
ELECTRONIC SVC
ELECTRONIC SVC_
ELECTRONIC SVC
ELECTRONIC SVC
LECTRONIC SVC
ELECTRONIC SVC
ELECTRONIC SVC
ELECTRONIC SVC
ELECTRONIC SVC
ELECTRONIC SVC
IDS LIFE INS CO
LANGULA HOWE
LANGULA HDWE
LANGJLA HDWE
-L_EF BROS INC
LEEF BROS INC
LEEF EROS INC
LOGIS
LOGIS
M/A ASSOCIATES INC
NEDCENTlERS HP
MEDCENTERS HP
MEDCENTERS HP
NEDCEN1iERS HP
MEDCE"JT)ERS HP
MEDCENTERS HP
MEOCENTERS HP
MEDCENTERS HP
ITEM DESCRIPTION
FEB
FEB
FEB
FE3
FE3
FEB
FEB
FE3
FEB
FEB
RPRS
RPRS
RPRS
RPRS
RPRS
R?RS
RPRS
RPRS
RPRS
RPRS
ANPJUITY
KEYS
FEB DISC
MISC SPLYS
F_B SVC
FEB SVC
FEB SVC
FEB SVC
FEB SVC
MISC SPLYS
MAR
MAR
MAR
MAR
MAR
_MAR
MA R
MAR
INS W/H
PREM
PR= M
PREM
PREM
NREM
PREM
PREM
ACCOUNT NO. IN
01-4330-450-30
01-4330-_450-30
01-4330-450-30
01-4330-450-30
01-4330-450-30
01-4330-450-30
01-4330-450-3D
01.-4330-450-30
01-4330-450-30
01-4330-450-30
01 -2072 -:900 -TO
01-4.305_-030-30
01-4305-030-30
01-4305-030-30
01-4335-310-50
01-4335-310-70
15-4335-3.10-60
01-4214-110-10
.15-4214-060-60
01-4305-030-30
01-2074-000-00
01-4245-020-20
U1-4245-021-20
01-424-5;05-0-50-
01-4245-970-79
01-4245-110-10
05-4245-105-15
15-4245-060-60
YOUNT
13.34
13.33
15.0
13.33
55.00
9.86
9.86 */
81 .90
81 .90
*
141 .225
141 .25
61.16
61 .1.6 *�
23.25
62.40 _
85.65
314.76
189.56
189.55
84 .08
116.43
125.50
950.30
8 50 .31
804.35
155.37
189.56
251.95'
850.30
4,975.37
39.'5
10.55
10.65
20.67
19.50
CHECK R IS TER
U7 N004,
MEND HGTS RUBBISH
MEND HGTS RUBBISH
MEND HGTS RUBBISH
MEND HGTS RUBBISH
MINN DEPT OF REV
MINN FIRE INC
MINN TEAMSTER-L0C320
ROTOR 0LA INC
NELSON RADI °COMM
NELS3'4 RAJIOCOMM
NORTHERN ST
NORTHERIN ST
NORTHERN ST
NORTHERN ST
NORTHERN_ST
NORT4ERN 3T
NORTHERN
NORTHERN
NORT4ERN
NORTHERN
N ORTHE RIN
NCRTHEP=N
NORTHERN
ST
ST
ST
ST
ST
ST
3T
POWER
POWER_
POWER
POWER
POWER
POWER
POWER
POWER
POWER
POWER
P OWER
POWER
POWER
NORT1WEST=RN BELL
NORTHWEST.=_R N BELL
NORTHWEST ER N BELL
NORT1WESTE1N FIELL
NORT1WEST=RN BELL
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
CO
ITEM DESCRIRTI0V
FEB SVC
FEB SVC
FEB SVC
FEB SVC
FEB SPEC FUEL TA X
SPL YS
MAR DUES
ACCOUNT NO. I
01-4280-31 0-5
01-4280-310
01-4280-315-,
15-4280-310-6
01-4320-050-5
01-4305-030-3
01-2075-00
RPR VOLUME SWITCH 01-4330-450-2
MAR MTCN CON TR
MAR MT;, N COV TR
MAR SVC
MAR SVC
MAR SVC
MAR SVC
MAR S VC
MAR SVC
MAR SVC
MAR SVC
MAR SVC
MAR SVC
MAR SVC
MAR SVC
MAR SVC
MAR SVC
MAR SVC
MAR SVC
MAR SVC
MAR SVC
01-4330-45r
07-4330-00,
01-4211-300-5
01-4211_-31_0-5
C1-4211-31 0-7
01-4211-315-3
01-4211-320-7
01-4211-420-5
01-4212-310-5
01-4212-310-7
01-4212-315-3
01-4212-320-7
15-4211-310-6
15-4211-400-6
15-4212-310-6
01-4210-020-21
01-4210-050-51
01_,7,421070,7n-._ __ 7
01-4 210-3 3'
05-4210-1tr,-1
MOUNT
267.30
369.12 *�
7.50
7.50 *✓
158.44
158.44
tj
3p.28-
30.28-
30.28-
30.28-
62.00
62.00
62.00
62.00
126,G8 *
430.50
430.50 */
50.00
69.30
119.30 #'
CHECK REGISTER
VENDOZ
NORTHWESTERN BELL
OXYGEN SERVICE CO
OUEHL El K COMPANY_
SATELLITE INDUSTRIES
SATELLITE INDUST INC
SATELLITE INDUST INC_
SATELLITE INDUST INC
SATELLITE INDUST INC
_SATELLITE INDUST INC
SATELLITE INDUST INC
SATELLITE INDUST INC
SH IELY J L C0
SIGNAL CAR _WASH
SIGNAL 2AR WASH
1,893.54 ST TREAS ?ERA
1,794.37 ST TES 'ERA
526.90 ST TREAS PIERA
17.26 ST TREAS FIERA
57.12 ST TREAS 'ERA
196.36 ST TREAS 'ERA
1,147.79 ST TREAS ',ERA
1,033.00- ST TREAS PERA
203.54 ST TREAS 'ERA
267.32 ST TREAS PERA
69.49 ST TREAS PERA
4.646.10 */
173.85
43.60
58.05
UNTFOP.MS UNLIMI TED
UNIFORMS UNLIMI TEO
UNIFORMS JNLIMITED
ITEM DESCRI?TIOV
MAR SVC
DEMURRAGE THRU 2/15
RPT FORMS
PICKUP CR FH
PI2KUP CRWENTWORTH
PICKUP CRNARIE PK
PICKUP CRIVYFALLS
FEB RENT MARIE PARK
FEB_RENT W ENTWORTH
FEB RENT FR HILLS
FEB RENT IVY FALLS
COV VE YOR BE -CT
2ND__ QTR 8 4
FE3 WASHES
3/2 PERA W/4
3/2 PERA
3/2 PERA
3//2 PERA
3/2 'ERA
3/2 PERA
312 PERA
CORR AMT
3/2 PERA
3/2 PERA
3//2 PERA
TROUS OLMSTEAD
MISC PLATH
MISC MILLER
ACCOUNT NO. INV,
15-4210-060-60
01-4305-050-50
01-4305-020-20
07 411;167'° 70
01-4200-610-70
01-4200-610-70
01-4200-610-70
__ 01-4200-61 0-70
01-4200-610-70
01-4200-610-70
01-4305-070-70
01-4430-020-20
01-4430-020-23 1
01-2062-000-00
01-4406-020-20
01-4406-021-20
01_-4406-030-_30
01-4405-040-40
01-4406-050-50
01-4406-070-70
01-4406-070-70
01-4406-110-10
C5-4 406-105-15
15-4406-060-60
01-4410-320-20 1
01-4410-020-20 1
01-4410-320-20 1
HJT
80.95
58.05-
58.35
361.45 *-
926.84
240.39 •
1,167.23 */
13,378.57
1,001.06
62.40
2,188.04
231.30
664.37
653,516.41
576,042.75
MANUAL CHECKS
10459
10460
10461
10462
10463
10464
10465
CHECK REGISTER
V=NDO1 ITEM DESCRIPTION
UNIFORMS UNLIMITED
UNIFORMS UNLIMITED
UNIFJR'4S JNLIMI TES
ZIEGLER IVC
ZIEGLER *UC
300.00
1,145.15
4,722.19
2,453.54
21,452.43
50.00
35.00
30,158.31
GT 706,201.06
FUND 01 TOTAL
FUND 05 TOTAL
FUND 07 TOTAL
FUND 15 TOTAL
FU"JD 16 TOTAL
FUND 71 TOTAL
FUND 74 TOTAL
TOTAL
JKT BLACKFELLNER
CORR. ACC T
MISC MILLER
MISC SPLYS
MISC SPLYS
GENERAL FUND
ENGR ENTERPRISE
CIVILDEFENSE
SE4ER UTILITY
TI) 179-7/81-4782-2/82-6
T81-3MHROUAT EXT
CONS PROJ FUND
Dakota County Bank Payroll Deductions 3/2
St Cap Cr Union
Dir Internal Rev FIT W/H 3/2
St Treas SS FICA 3/2
City MH PR Acct 3/2 Payroll
Dakot County Bank Payroll, Deductions 3/2
Met Council Regr. Jim Danielson
ACCOUNT NO. INV
01-4410-02f ')
01-4412-02L J
01-4412-320-20
-4305-05.0-50_
15-4305-060-60
LIST OF 1984 CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON MARCH 19, 1984
Brandt Builders
Central Roofing Company
Hinnenkamp Masonry
J. P. Homes, Inc.
John's Construction, Inc.
Monty Girard Homes
LandTech Corporation
Dick Nelson, Inc.
Glenn Rehbein Excavating
General
General
Masonry
General
Masonry
General
General
General
Contractor's
Contractor's
License
Contractor's
License
Contractor's
Contractor's
Contractor's
Excavating License
License
License
License
License
License
License
N.UC,
NORTHERN DAKOTA COUNTY CABLE
COMMUNICATIONS COMMISSION
c/o City Offices
750 South Plaza Drive
Mendota Heights, Minnesota 55120
1.
NORTHERN DAKOTA COUNTY CABLE COMMUNICATION COMMISSION
FULL COMMISSION MEETING
MINUTES - FEBRUARY 29, 1984
The meeting was called to order by Chairman Dave Zemke at 7:35
o'clock P.M. The following Directors were present:
Baird - Sunfish Lake
Boelter - Mendota
Walker - West St. Paul
Weiss - Lilydale
Lanegran - South St. Paul (7:49)
EXCUSED ABSENCE
Kinney - South St. Paul
Harrison - Sunfish Lake
Tatone - Inver Grove Heights
Henderson - Inver Grove Heights
Zemke - Mendota Heights
Hanson - West St. Paul
Witt - Mendota Heights (7:45)
UNEXCUSED ABSENCE
Bruestle - Mendota
Also present were John Gibbs, legal counsel, Anita Benda Stech,
technical consultant, John Wadell, South-West Review, Christine L.
Meuers, Patrick H. O'Neill of O'Neill Burke and O'Neill, Ltd., Jim
Riegler, Alvin Wright, Lawrence Richmond and Kevin Foley of Rite Cable
Company, Ltd., Ann Mueller of Bertman Corporation, Robert Sachs, Tom
Ryan, Bill Coleman, Rollin H. Crawford and Barbara Sitkin of Continen-
tal Cablevision.
2. Zemke. moved, seconded by Hanson to add to the agenda No. 6A
"Discussion of Applicant's Correspondence. Voting: 8 ayes, 0 nays.
Baird moved, seconded by Hanson to approve agenda as amended.
Voting: 8 ayes, 0 nays. Motion carried.
3. Several items of communication to the commission were presented,
including a letter from MCCB in regard to Regional Channel Entity
Selection and the agenda for the February 29, 1984 meeting; Metro Area
Interconnection Commission agenda for the meeting on February 22, 1984
and also notifying NDC -4 that this Commission will meet the first and
third Wednesday of every month at 3:00 P.M.; a letter from the City of
Mendota Heights in regard to the assessment contribution; a letter from
Linda J. Camp in reply to James Kennedy's letter dated December 19,
1983; memo from Minnesota Educational Media Organization/Telecommunica-
tions Special Interest Division about the 2nd Annual Spring Cable
Conference.
Baird moved, seconded by Hanson to receive and accept the above
communications. Voting: 8 ayes, 0 nays. Motion carried.
4. Tatone moved, seconded by Walker to approve the minutes of the
January 18, 1984 amended as follows:
1. Correct spelling of decision on Page 2, Item 6, Paragraph 4.
2. Insert "Vice" before Chairman on Page 3, Item 8, Paragraph 3.
Voting: 8 ayes, 0 nays. Motion carried.
5. In absence of Treasurer Kinney, Chairman Zemke stated that there
is between $4900.00 and $5000.00 in the checking account. He also
presented three (3) bills for payment, City of Mendota Heights in the
amount of $160:91, Herbst & Thue in the,,amount of .78.71, anal 4iriita
z.Stech in the amount of $1340.23. I
Tatone moved, seconded by Henderson to pay the bills. Voting: 9
ayes, 0 nays. Motion carried.
6. Chairman Zemke addressed the "Evaluation of Cable Communications
Proposals submitted to Northern Dakota County Cable. Commission --
Preliminary Report. Chairman Zemke then asked Anita Stech, technical
consultant, was present to present the report to the Commission.
Stech stated that the report was prepared by herself and two
people from CTIC. In the report they addressed the applicant's pro-
posals in terms of organization structure, financial plans, engineering
and technical analysis, services proposed, internal consistency of the
proposals. She stated that they came up with some analysis and a
lot of questions on both proposals and that the applicants would have
the opportunity to respond to the questions in the report and the final
report will consist of the clarifications, if any. Stech then discus-
sed each section of the report.
Director. Hanson asked when were the applicants notified of these
questions. Chairman Zemke stated that they were informed on February
24, 1984 that the report would be available to them on Noon, Monday,
February 27, 1984. A letter was attached to the report informing the
applicants that there were numerous questions and that additional
questions might be raised at the meeting on February 29, 1984. Re-
sponses to those questions were to be received no later than Noon, '
March 14,1984, in the Mendota Heights City Offices and also stated how
many copies of the responses were to be submitted. Chairman Zemke also
stated that the time period was based on the schedule the Commission
set up several months ago.
Director Baird raised the question of MCCB rules on substantial
amendments to a proposal after the proposal has been received.
John Gibbs, legal counsel responded to this question by stating
that the report raises a lot of questions which may be based on inad-
verant errors and those questions asked may modify or clarify the
proposal thereby not reaching that legal standard. Gibbs also recom-
mended that the Commission should wait for the final report with the
clarifications.
Lanegran moved, seconded by Baird to receive the technical consul-
tants preliminary report. Voting: 10 ayes, 0 nays. Motion carried.
Directors expressed the desire to have more than three (3) days to
review the final report. It was stated that every effort would be made
to do this.
6A. Chairman Zemke stated that the Commission has received letters
from both Cable Companies. Two from O'Neill, Burke and O'Neill repre-
senting Rite Cable Company, Ltd. commenting on Continental Cablevi-
sion's proposal and one from Continental Cablevision responding to the
O'Neill, Burke and O'Neill letter.
Witt moved, seconded by Baird to receive the correspondence from
O'Neill, Burke and O'Neill and Continental Cablevision. Voting: 10
ayes, 0 nays. Motion carried.
7. Chairman Zemke addressed the Metro Area Interconnect letter in
regard to joining the Commission. He stated that he felt it was too
early for the Commission to join.
Lanegran moved, seconded by Witt, to table the membership to the
Metro Area Interconnect Commission. Voting: 9 ayes, 0 nays, 1 absten-
tion - Henderson. Motion carried.
Vice -Chairman Tatone asked what will be the procedure that is to
be used to evaluate the proposal after receiving the final report.
Stech addressed this question by stating that what works well is
to make a record from you Evaluation Criteria Priority Section of the
Request for Proposal and give points in each category, this would
indicate which proposal is the stronger proposal. This matrix could be
used by the directors to evaluate the applicant's proposal against the
Request for Proposals and then a discussion would by held by the full
Commission.
Baird moved, seconded by Tatone to have the technical consultant
prepare draft matrix for Commission consideration at the next commis-
sion meeting and that the next meeting be Wednesday, March 21, 1984.
Voting: 10 ayes, 0 nays. Motion carried.
Tatone moved, seconded by Walker to have the public hearing on
Wednesday, April 25, 1984 at the West St. Paul City Council Chambers.
Voting: 10 ayes, 0 nays. Motion carried.
Mr. Patrick O'Neill on behalf of Rite Cable Company addressed the
Commission in regard to the questions raised in the preliminary report.
He requested an additional week to respond which would be March 21,
1984. Mr. Sachs, Continental Cablevision had no objection to this
request.
Tatone moved, seconded by Baird to hold the public hearing on May
2, 1984, that the applicant responses to the preliminary report must be
received at Mendota Heights City Hall no later than Noon, March 21,
1984, that the technical consultant have her final report done by April
18, 1984 and that the legal counsel and Chairman publish the legal
notice of the public hearing. Voting: 10 ayes, 0 nays,. Motion car-
ried.
Mr. Sachs of Continental Cablevision raised a question on the
scope of the responses, if they should comment just to the questions or
the whole proposal relating to their own proposal and if the Commission
is asking for responses on the other applicant's proposal.
Tatone moved, seconded by Hanson that the applicants are directed
to answer the specific questions addressed to them as it relates to
their proposal and that the questions be individually answered.
After considerable discussion Henderson moved, seconded by Baird
to amend the previous motion by adding: "that the applicants are al-
lowed to comment on any conclusions or judgements in the report with
respect to their proposal." Voting: 10 ayes, 0 nays. Motion to amend
carried.
The amemded motion: That the applicants are directed to answer
the specific questions addressed to them as it relates to their propo-
sal, that the questions be individually answered and that the appli-
cants are allowed to comment on any conclusions or judgements in the
report with respect to their proposal. Voting: 10 ayes, 0 nays. Motion
carried.
Mr. Sachs also raised the issue of the financial statement of Mr.
Wright. He feels that this information should be public so that they
may have the opportunity to scrutinize the financial statement just as
the technical consultant and the Commission.
Mr. O'Neill commented with regard to Mr. Sachs' statement by
stating that they did not have any objections to having the consultant,
Commission or Mr. Sachs looking at the financial statement of Mr.
Wright, but that he felt that for personal security reasons the
financial statement of Mr. Wright should not be part of a widely
distributed public document.
John Gibbs addressed this issue by stating that the personal financial
information could be separate from the report responses.
Lanegran moved, seconded by Walker to have controlled access to
the personal finances response and that the response be sent directly
to the Commission Chairman. Voting: 10 ayes, 0 nays. Motion carried.
9. There were no presentation by interested members of the public.
10. Chairman Zemke moved, seconded by Lanegran to adjorn the meeting.
Voting: 10 ayes, 0 nays. Motion carried.
TIME OF ADJOURNMENT: 9:40 o'clock P.M.
Prepared by:
Diane Ward
Staff Secretary
CITY OF MENDOTA HEIGHTS
MEMO
TO: Mayor and City Council
FROM: Kevin D. Frazell
City Administrator
March 15, 1984
SUBJECT: Request of Chamber Executive Director Bill Escher for Financial
Assistance in Attending Economic Development Seminar
The Minnesota Department of Energy and Economic Development is sponsoring
an Economic Development Training workshop, put on by the National Development
Council Training. The purpose of the workshop is to teach the attendees how
to analyze the "Public/Private" partnership economic development projects.
Dakota County Chamber of Commerce Executive Director, Bill Escher, wishes to
attend this workshop so that he can provide the services to the member communities,
one of which is Mendota Heights. Attached is a letter from Bill requesting our
consideration of cost participation in his attendance at the workshop.
Since these letters were sent, Bill has indicated to me that his regis-
tration will be $800, rather than $600 as indicated in the letters. This is
because the City of Eagan has not yet acheived star city status, and he therefore
cannot receive the reduced registration through their star city program.
The cities of Eagan and West St. Paul have each authorized a $200 contribution.
Bill and the Chamber are requesting a similar level of contribution by the City of
Mendota Heights. The remaining cost will be picked up by the Chamber of Commerce
and personally by Bill Escher.
BUDGET IMPACT
Most of the public participation in development projects in Mendota Heights
would be in connection with our tax increment district; Treasurer Larry Shaughnessy
feels that it would be a legitimate expenditure to charge this cost against the
tax increment district.
RECOMMENDATION
As the development in our tax increment district speeds up, it would certainly
be of value to us to have a person with this kind of training. For this reason,
and because the other two cities in the Chamber, Eagan and West St. Paul, have
agreed to participate, I would recommend favorable Council consideration of Mr.
Escher's request.
Bill Escher will be present at the meeting Monday evening to answer any
questions Council may have.
- 2 -
ACTION REQUIRED
If Council concurs with the request and the staff recommendation, it
should pass a motion authorizing a $200 contribution from the tax increment
district toward the cost of the Chamber Executive Director attending the
Economic Development. workshop.
Respectfully submitted,
Kevin D. Frazell
City Administrator
attachment
dakota county
chamber of commerce
March 6, 1984
Mr. Kevin Frazell
City Administrator
City of mendota Heights
750 Plaza Drive
Mendota Heights, Mn 55120
Dear Kevin:
MAR 8184
As you can see by the enclosed copies of letters addressed to Ken
Kube, Mayor of West St. Paul, and Tom Hedges, City Administrator
of Eagan, we are requesting their participation in funding the
National Development Council Training sponsored by the Minnesota
Department of Energy and Economic Development.
In this letter I indicated that the City of Mendota Heights
might have an interest in this program. If you are willing, we
could reduce the cost to each participant from $150 to $120.
As I mentioned to you on the phone, I would be pleased to formalize
this request to your Council on Monday, March 19. Please let me
know what you would like me to do.
Yours very truly,
DAKOTA COUNTY CHAMBER OF COMMERCE
W. Escher
Acting Executive Director
CWE:db
Enc.
33 E. Wentworth
• Suite 101
West St. Paul, Minnesota 55118
• 457-4921
EA(;:1N • I.II.1'I1;11.1•: • \1ENDOTA • NlENDOTA HEIGHTS • 1vI,aT tiT. I':sl'I.
OC
dakota county
chamber of commerce
March 5, 1984
Mr. Ken Kube
Mayor, City of West St. Paul •
33 E. Wentworth Avenue #218
West St. Paul, Minnesota 55118
RE: NATIONAL DEVELOPMENT COUNCIL TRAINING SPONSORED BY TILE MINNESOTA
DEPARTMENT OF ENERGY AND ECONOMIC DEVELOPMENT
Dear Ken:
My registration in the Minnesota Department of Energy and Economic
Development's second round of National Development Training has been
accepted.
The National Development Council Training will start on April 30 and
will consist of five days on Economic Development Financing. This
course is the "nuts and bolts" knowledge and skills of how to estab-
lish a public/private sector partnership to initiate an aggressive
marketing program, to screen, analyze, structure, and package invest-
ment .proposals, to enlist the commitment and support of the private
sector lenders, to .utilize the Federal tax incentive and loan programs
and to properly set performance goals, monitor progress and identify
problems.
The second five-day course entitled "Business Credit Analysis" will
begin June 11. This course focuses on the analysis of the Balance
Sheet, Profit and Loss Statements and Cash Flow Statements. After
this segment, participants will be able to analyze their own live •
projects and will have developed the skills to present a proposal
to a lender or investor.
The third segment is titled "Real Estate Financing" and will begin on
June 23 for five days. The purpose here is to learn how to determine
property value based on the appraisal process, and to analyze, construct
and restructure live underwriting proposals using conventional, in-
come participation, subordinate financing, syndication, and joint
venture underwriting techniques.
The final week of this course is titled "Advanced Deal Structuring".
The date for this'course is to be announced. In this course attention
will be focused on how to utilize public and private sector financing
tools and tax incentives to maximize the benefits offered to businesses
creating jobs while maximizing the return to the public sector.
33 E. Wentworth • Suite 101 • West St. Paul, Minnesota 55118 • 457-4921
EAGAN • I.II,YDAL1? • MENI)OTA • MI?NDOTA IIP:IcIITs • WEST S•1•. PAU1,
As we have discussed, the Chamber would like to take a more active role
in economic development for the cities that are represented within the
Chamber. To do this it is the feeling of our various city Economic
Development Committees that if the cities do not intend to send someone.
to this course,the Chamber should send someone to the course with the
financial participation from our respective city members.
It is my intention to attend as the representative from the Chamber. In
order to get the most advantageous price, I have registered as attending
under the Minnesota Star City program of which Eagan is an applicant.
The four-week course cost is $600 as a Star City applicant. On March
1, our Board of Directors approved my attendance at these training
sessions and agreed to contribute $150 towards the cost. I am pre-
pared to personally pay $150 of the cost. I am, therefore, requesting
the balance of $300 be contributed by the Cities of West St. Paul and
Eagan. Tom Hedges, City Administrator of Eagan, has indicated he
would endorse such a proposal to their Council, and we have every reason
to believe it will be granted. Therefore, we hereby request that the
City of West St. Paul agree to fund $150 towards these training' sessions.
We are also writing to the City of Mendota Heights telling them of this
planned training program and asking them if they have any interest in
participating in the cost. If their answer is positive, we would
reduce everyone's contribution to $120.
If you consider it necessary or helpful, I would be more than pleased
to attend a Council meeting to make a formal request for the City's
participation and to answer any questions I can pertaining to the
Economic Development Committees we have established or to the training
sessions as I understand them.
The question has been asked,inasmuch as I am only the Acting Executive
Director of the Chamber, whether or not I would be available to
represent the Chamber in its association with the respective cities
as it pertains to economic development. While I am in no position
to give any guarantees, allow me to assure you that I would be more
than happy to continue in some capacity with the Dakota'County Chamber
of Commerce when it works with the cities in the area of economic
development, and I am willing to agree to this kind of a commitment
for a reasonable period of time, maybe up to three years, provided
the Dakota County Chamber of Commerce is a willing participant -in such
involvement.
If you have any questions concerning my request, I would appreciate
you letting me know. However, I would like an indication of your
interest by April 10 so I can make the necessary financial plans to
attend the training sessions.
Best personal regards.
Yours very truly, .
DAKOTA COUNTY CHAMBER OF COMMERCE
C. W. Escher
Acting Executive Director
CWE:db cc: Tom Hedges, Kevin Frazell
CITY OF MENDOTA HEIGHTS
MEMO
March 14, 1984
TO: Mayor, City Council and City Ad �istrator
FROM: James E. Danielson
Public Works Director
SUBJECT: Sewer, Water, Streets
Evergreen Knolls (Gryc)
Job No. 8313
Improvement No. 83, Project No. 4
INTRODUCTION:
At the March 6, 1984 public hearing regarding the above project,
Council was concerned about the proposed stage development and sug-
gested that Staff meet with the Developer to discuss the possible
extension of Evergreen Knoll from Proposed Phase I construction to Dodd
Road.
DISCUSSION:
Staff did meet with the Developer, explained Council's concern and
came up with the following:
1. The Developer disapproves of extending Evergreen Knoll because
of cost and the premature disruption of existing ground conditions in
an undeveloped area.
2. Staff concurs that the development of the easterly portion of
Evergreen Knoll at this time is not advisable for the following rea-
sons:
A. The extension will cause surface water drainage problems in
that a low spot will occur at the intersection of Evergreen Lane.
B. This will cause erosion problems unless a storm sewer is
extended to eliminate ponding at this point.
C. Premature storm sewer construction will be
sanitary sewers and water are also extended to that
temporary,
point.
D. Construction of the extension of Evergreen Knoll
graveling, utility construction, topdressing and seeding,
erosion control, will cost an estimated $76,000.00.
unless
by grading,
as well as
E. These costs will have to be assessed against the adjacent
property and will possibly be deferred because of lack of property
development.
F. The extension of a temporary graveled roadway will cause
unnecessary maintenance and snow removal costs and will not provide
assurance that the roadway will be considered "all weather."
G. Future upgrading will require replacement of most of the
temporary gravel base and landscape restoration, costing $15,000.00 to
$16,000.00.
H. In a discussion with the Fire Marshall, it was determined that
emergency response time to the most extreme dwelling in proposed Phase I
would be no longer than one minute, by going around on Wentworth Avenue.
It was also suggested that a temporary gravel roadway off of Dodd Road
might cause the Police Department many problems because of its isolation
and lack of normal traffic. The Fire Department prefers blacktop
streets to gravel streets because of the amount of equipment cleaning
needed after such a run.
ALTERNATIVES:
After discussion with the developer, it was agreed that Evergreen
Knoll, Phase I and Phase II, would be platted in its final configura—
tion assuring the City that the developer intends to proceed with the
entire project. He did request that he be given consideration for
delayed park contribution on Phase II until construction is actually
approved.
RECOMMENDATION:
Staff recommends that the Council authorize the preparation of
plans and specifications for. Phase I construction as submitted at the
public hearing on March 6, 1984. Staff also recommends that any con—
sideration for the extension of Evergreen Knoll, as a temporary grav—
eled street to Dodd Road, be dismissed.
ACTION REQUIRED:
No action is required until the continued hearing is held on April
3rd. The above is for Council information prior to the hearing.
Mr & Mrs. Virgil Christoffersen
800 West Wentworth
Mendota Heights, Minnesota
March 12, 1984
Mendota Heights City Council
Mendota Heights City Hall
750 South Plaza Drive
Mendota Heights, Minnesota 55120
RE: Evergreen Knolls, Gryc Subdivision
Job #8313, Improvement #83, Project #4
Dear Members of Lhe City Counc:ii:
It is the purpose of this letter to evaluate the facts
concerning the proposed roadway which would run alongside our
property for access to the above property. This was discussed
at the March 6, 1984, council meeting.
1. Because the ravine at the proposed site has a 50 to
75 foot drop, it is our opinion that a wash out of said proposed
road would be eminent and worse than has been experienced with
highway 13. The result would be more tax money to be put into
upkeep of said road.
2. We had no notice of said proposed road until we had
received a letter on February 21, 1984, and thus had no chance
to receive a defferment such as Par 3 golf course and the
neighbors to their west were able to. If we had been able
to do this, it would not have reached this point.
3. Virgil Christoffersen has been disabled for the past
four years and unable to work.
4. We have'been told by the City Zngineer that in order
to pay the assessments and increased taxes, our only alternative
because of our financial situation would be to sell the back
portion of our acre. We did not buy this land with any intention
to sell and divide it. We should not be forced to sell our
land so another man can make money, this does not seem right.
5. Gryc bought the property knowing it was land locked.
Why shouldn't he build the road going through his land on Dodd
Road and develope the first addition there?
6. The 30 foot easement falls well into two of our
bedrooms and our garage of our home. That would make our home
very difficult to sell if and when we ever decided to.
Mendota Heights
City Council
Page 2
There are only two options that we could consider as
realistic:
Move .{`j -•he road so rt;h,at no rioad' or,. ease merit ;falls
,�•'.`' Y 7'l ...e :�. .w ice^' ke,. t > ( i
upon our property.
2. Buy our whole acre lot.
If the Council does not agree to either of the above options,
we may have no alternative but to pursue further legal action and
you could be held liable for court costs, attorney's fees, and
other costs necessary to proceed with this action.
Thank you for your consideration and cooperation in this
matter.
Best regards.
Sincerely,
( _ ( , �lC�;.e.--c `*-
/,
.�; isv•
i �"
Virgil G. Christoffersen
) `t KleiL<J•
Carolene A. Christoffersen/
CITY OF MENDOTA HEIGHTS
MEMO
4
TO: Mayor, City Council and City Admin*trator
March 12, 1984
FROM: James E. Danielson
Public Works Director
SUBJECT: Preliminary Plat - Riley's Apartments
DISCUSSION:
Jim Riley has submitted his preliminary plat for Council approval.
This plat has several major discrepancies:
1. Right of way along Lexington Avenue is shown to be only 33
feet, this is not in conformance with the 55 foot County standard. If
55 feet is not provided, the ditches or drainage ways along Lexington
Avenue will not be within public easement or right of way, one or the
other needs to be provided.
2. A drainage easement for the storm water holding pond has not
been shown.
3. A 10 foot trail easement along the 55 foot right of way was
promised but has not yet been signed. It now sounds as if Mr. Riley
may not intend to provide that easement.
4. A restricted access easement along Lexington Avenue is re-
quired by the County and is not shown on the plat.
RECOMMENDATION:
Staff recommends that no further building permits be granted until
favorable resolution of the above stated problems be arrived at.
ACTION REQUIRED:
Staff recommends no action be taken on this plat until a favorable
resolution of the above stated concerns is arrived at.
MEMO
' March 14, 1984
TO: Mayor, City Council, and City Adi nistrator
FROM: Dennis. J. Delmont, Chief of Police
SUBJECT: Ambulance Service
Introduction
At the request of the City Council, I have investigated the alternatives available
in the delivery of emergency medical services in the City of Mendota Heights.
Background
For approximately 12 years ambulance service in the Mendota Heights area has been
provided by Divine Redeemer Hospital. At the present time they respond with two
Certified Paramedics in a State licensed Advanced Life Support ambulance. In
recent years the hospital has asked client municipalities to subsidize this service
on a per capita basis. In 1984 that subsidy is approximately $8,500 or $1.13
per person for Mendota Heights. This type of subsidy of a private for profit
organization has been questioned and further discussion of alternatives has been
requested.
Discussion
For the purpose of this memorandum, the following definitions are offered:
ALS - Advanced Life Support
For an ambulance to be considered Advanced Life Support, the attendant
must be a Certified Paramedic and the ambulance equipped to minimum
State standards which include items not required on Basic Life Support
units, such as: portable cardio -scope, defibrillator, esophageal obturator
airway, intravenous equipment, medications and anti -shock trousers. The
drivers may be EMT trained. ALS is the highest level of pre -hospital care.
BLS - Basic Life Support
The attendants must be EMT and the ambulance must be equipped to minimum
State standards.
EMS - Emergency Medical Service
EMT - Emergency Medical Technician
This is a level above American Red Cross Advanced First Aid, but short of
on-going physician control. An EMT may perform medical procedures which
do not require a physician's authorization. The training required by the
Department of Transportation is a minimum of 81 hours.
First Responder
A First Responder may be any citizen, but generally means a responding
agency that has members meet a level of training. The level may be
Department of Transportation First Responder Course (40 hours), Crash
Injury Management (40 hours) or EMT (81 hours).
Paramedic
The highest level of training for pre -hospital providers. Paramedics
are capable of performing advanced procedures under a physician's direct
control. Training requires over 800 hours.
Several Metropolitan communities were polled and the results, along with some dis-
cussion follows:
APPROXIMATE
CITY PROVIDER COST
1
Burnsville
Inver Grove Heights
Eagan
West St. Paul
South St. Paul
Apple Valley
Rosemount
Roseville
New Brighton
Bloomington
Hopkins
Richfield
Eden Prairie
2Maplewood
3White Bear Lake
4Cottage Grove
Hastings
Oakdale
5Woodbury
Divine Redeemer
11 11
n
n
n
Health Central (Unity Hospital)
n u
Smith -Martin
n
Hennepin General
11
Police Paramedics
Volunteer Fire Paramedics
In House - CSO Paramedics
Fire Department EMT
n n 11
Fire Department
72,000
26,000
28,373
20,838
23,621
47,366
6,000
0(Provide Office
Space)
0
0(Provide Office
Space)
0-
0
0
250,000
32,300
170,000
Unk.
17,300
19,340
1) Burnsville has received approval to start their own ALS service using
Fire/Paramedics. They anticipate a startup cost of $270,000. They
also expect to recoup 80-90% of operating expenses through their
direct billing for services. (See attached News Report).
2) This represents ongoing operating expenses and does not include the
cost of four (4) ALS ambulances. Approximately 75% of direct billings
are actually collected.
3) Does not include costs of startup equipment and training of paramedics.
4) Paramedics function as Community Service Officers when not engaged in
EMS services.
5) See attached information.
The City of Mendota Heights is in an area licensed for ALS services by the State
of Minnesota to Divine Redeemer Hospital. Divine Redeemer is the only agency
that is licensed to provide Advanced Life Support ambulance service in the area
of Mendota Heights. As you noted in the Table on the preceding page, several
communities provide only Basic Life Support. These are often offered by the
fire departments and the volunteer fire departments in the area served. To give
you an example of the difference between Basic Life Support and Advanced Life
Support, you cannot treat a heart attack with Basic Life Support. Basic Life
Support is primarily to provide basic first aid measures at the scene and provide
quick transportation to the nearest hospital. Advanced Life Support is equipped
to stabilize a patient at the scene of the injury, trauma, or illness, before
they are transported to the hospital.
Communities that only provide Basic Life Support are only able to get by with it
because of the fact that there is no Advanced Life Support licensed to serve
their area. In Mendota Heights, as previously discussed, Divine Redeemer is
licensed to provide Advanced Life Support. Because of this, we could go ahead and
implement some type of Basic Life Support ambulance service in the City of Mendota
Heights, but would still be required to summon Divine Redeemer to incidents of
heart attack or serious injury or illness. In that case, we would be no better
off than we are now because some type of contractual arrangement obviously in the
form of a subsidy would be required by the Hospital. Because of the relatively
small population served, and the small number of emergency runs per year, it is
not feasible to even consider attempting to develop an ALS ambulance service
within the City. This would have to be a cooperative venture involving
a population of at least 100,000 or so, just to absorb a portion of the cost
involved. The startup costs for an ALS service in Mendota Heights would probably
be in the area of $200,000. These costs are for equipment, training, and personnel.
It is almost impossible to operate any type of ambulance service without an effective
backup, and that brings up other questions and expenses which would have to be
addressed. That leaves Mendota Heights in a relatively vulnerable position.
Alternatives
The alternatives afforded Mendota Heights are few.
1. Develop and implement an ALS service using Fire Department personnel.
This alternative would be approximately equal to a 20 year subsidy
to Divine Redeemer Hospital.
2. Develop and implement a Basic Life Support ambulance system within
the Mendota Heights Fire Department, and pursue a backup provider
of Advanced Life Support. This system would probably require a
subsidy to an ALS company that is authorized to serve this area.
At the present time, that is Divine Redeemer.
3. Refuse to pay the subsidy required by Divine Redeemer Hospital.
This would force Divine Redeemer to make a decision of providing
ALS service to Mendota Heights without subsidization or notifying
the State of Minnesota that they wish to vacate Mendota Heights
and give up their license for that area. In that case, Mendota
Heights would have to quickly secure temporary ALS service from
another company or hospital, and hopefully attempt to attract
another company into this area. That would require that company
to request, and be granted, a license to serve a now vacated area.
This alternative comes very close to tampering with the safety of
the citizens, because we have no guarantee that we would be able to
attract another company and no guarantee of a temporary provider
who could respond within a reasonable amount of time.
4. Form a users group from the municipalities served by Divine
Redeemer Hospital in an attempt to devise a workable contract that
may alleviate some of the burden of the subsidy.
Along these lines it should be noted that as communities drop from Divine Redeemer
service, such as Burnsville did, the subsidy is liable to get larger and larger
each year. As of this time, I see nothing projecting costs for our area but the
Burnsville -Farmington -Apple Valley area indicates an increase of at least 10%
per year for the next 2-3 years.
Recommendation
It is recommended that the City of Mendota Heights continue to subsidize Divine
Redeemer Hospital for providing Advanced Life Support ambulance service to the
City. In addition, it is recommended that the Council pursue the formation of
some type of users group consisting of representatives of each city served by
Divine Redeemer Hospital, for the purpose of on-going communication and negotiation
with ,the Hospital for future contracts.
Action Required
Memorandum is in response to a request for information only, no action is required.
WOODBURY AMBULANCE COUNCIL
2100 RADIO DRIVE • WOODBURY, MINN. 55125
The Woodbury Ambulance Council is a non-profit corporation created to provide
and maintain emergency ambulance service. The ambulance crews are trained
volunteer members of the Woodbury Fire Department.
Donations from area people, businesses and governmental units provided the
funds to start the ambulance service. Payments from patients provide the
money we need to keep the operation going.
The directors of the Woodbury Ambulance Council are trying to keep the fee
charges as low as possible and still provide enough money for future operations.
We feel the following fees are reasonable.
TREATMENTS
RUN CHARGE: Non -vehicle incident$60.00
Vehicle incident 85.00
SERVICE CHARGES: Oxygen $15.00
Suction 6.00
Splints 10.00
Bandages - 5.00
Spine Board 5.00
Burn Pack 10.00
Cervical Collars5.00
Esophageal Tube40.00
Ice Pack 5.00
Most people pay within 30 days. If you cannot pay within
us a note in the enclosed envelope. Please include any cl
you may have.
Best regards,
Bill Krueger,
Director of Billing
612/738-0650
00 OorxiAe:waY
0 Esophageal Airway
Endotracheal Airway
El Limb Splints
O Traction Splint
o Spine Board
Ei Cervical Collar
• I.V. Fluids
0 Medications
EJ obstetrical
D Restraints •
o
CPFt
0 Citizen CPR
O Defibrillation
0 Pulmonary
Resuscitation
El suction
0 MAST
O EKG -
0 Follow -be
se drop
es tions
WOODBURY FIRE DEPARTMENT
6301 Upper Afton Road Woodbury, Minnesota 55125 • 731-9250
2100 Radio Drive Woodbury, Minnesota 55125 • 731-9260
Woodbury Ambulance Council Budget Summaries
1`9B2 1/931 1984
Reciepts
Run Recieots 13,212 14,000 9,191 10,000
Gifts 100 500 685 500
County Cont. 4,340 4,340 3,334 4,340
EMT&CPR 2.100 500 1.120 500
Interest 1 7.,500 15216 3�7�
.Total 19,753 22,840 18,046 19,340
Disbursements
Gas&Oi1 1,515 1,500 1,234 1,500
Office Exp. 598 600 981 600
EMT&CPR 2,177 700 938 1,000
Public Rela� 400 400 200 300
Veh Repair 1.918 2,500 1,276 2.000
Insurance 1,859 2,200 2,023 1,600
Radio Rep. 2,011 1,200 385 1,000
Supplies 3.721 4,000 4,487 4°000
Linen & 02 433 500 491 500
Misc 200 , 100 0 100
Capital Equip 0 2,500 0 1,000
Escrow Amb. 0 7,000 4,500 5,740
14,832 23~200 16,515 19,340
Chief Delmont,
The Woodbury Ambulance Council is a Private non profit
organization and receives no tax dollars from the city to
operate. The above figures were approved by the Ambulance
Council 3-6-84 for the vear 1984. We attempt to escrow
enough money annually to allow us to replace one of the
ambulances every five years. As of this time this has worked
very well for us and we do seem to be able to cover costs
with the rate chart that we charge from. I have enclosed one
for vour convience. If you have any other questions please
feel free to call me any time.
Gene Johnson
Fire Chief
MARCH 8, 1
DAKOTA
,Burnsville annroves citw ambul
By GARY KUBAT . ,
BURNSVILLE: - Although the
f council chambers were'crowded,
there was little audience partici-
nation March 5 as council
mefnbers debated whether the ci
ty s`hould operate its own am-
. bulance service.
iIn a 41 vote, the council ap-
proved a city -operated service to
t begin Oct. 1, following the expire-
) tion;of its contract with Divine
! Redeemer.
addition to Burnsville, the.
contract included the cities•of Ap-
s ple Valley, Farmington and
La'lcevi ie, with ambulances sta-
tkned-at_ The Ridges in Burns=
vide and Apple Valley Fire -Sta-
tion. •
Because Burnsville decided to
operate its own service, Divine
Redeemer will negotiate with the
remaining three cities for a new
contract, said Dave Miller,direc•
tor of ambulance service.
If two ambulances are main-
tained in the southern portion of
the county; Divine Redeemer:
won't be affected, he explained.
If, :however, the cities decide to
go to one ambulance service
(reducing the total number of
ambulances Divine • Redeemer
operates:from four to three) then
layoffs are anticipated.
The study of a city -operated
ambulance service was authoriz-
ed in the fall of 1982 and was
diseithed • at length during • was
. budgeting process for 1984. When.
the budget was adopted last fall,
funds for the service were includ-
ed, but the final decision was con-
. tined for further study.. •
Those funds are: capital equip-
ment; including two advance life
support -equipped ambulances,
$180,000; personnel, $66,789; and
to be in," Morrison said. There
was opposition at first, Turner
told her, but now letters of ap-
preciation are received weekly.
"I'm pleased with the logical,
orderly manner in which this has
proceeded," said Councilman
Daniel McElroy. "I intend to vote
for it tonight after much soul-
searching: I think it's a good deal
for the taxpayers."
The city will retain the subsidy
operating expenses, $20,850. now paid to Divine Redeemer and
:"The council has debated_thi`collect _fees. to_fund theservice:----
long and hard," Mayor Connie The subsidy was expected to in -
Morrison told the audience. "I crease from $72,000 to $103,000 in
feel the council has been most the new contract for the same
diligent." level of service.
City Manager James Spore With the city service, one am -
reviewed the proposal and its ad- bulance will be housed at the
vantages with the audience. police/fire station on Burnhaven
Miller made brief clarifying Drive and another at the fire sta-
remarks and a few people asked tion on Cliff Road.
questions. But there were no Each will be manned by one
vehement speeches by anyone paramedic and one emergency
either for or against the service, medical technician. Six existing
Each council member, how- fire personnel will' be trained as
paramedics over the next three
years in order to provide two
paramedics per rig, which Divine
. Redeemer did.
In addition, the minimum
number of fire fighters per shift
will increase from five to seven.
Councilman Ken Wolf acknow-
ledged there will be some risks
and surprises, but added, "I feel
we've weighed those risks and
I'm comfortable with the p•
CoCoun'cilman Richard 'Jacobs
also supported a city -opera
service. "It appears we have
unique opportunity at this time
he said, noting the city's full-tizj
fire department and the openii
of Fairview Ridges Hospital
May as two factors. "It seen
like something we should
ahead with."
ever, took time to explain his or
her feelings. "I've really had to
have this proven to me," Mor-
rison said. One of the factors in
her decision to support the pro-
posal was a visit with Edina
Councilwoman Leslie,- Turner.
The City of Edina has had a
municipal ambulance service
since the early 1970s. •
• "She told me it's a good place
Councilman George Thronso
Sul
COLI
tO61
Burnsvill
4-1 Mond
that wool
its own
The noun
to apply
Minnesota
operate the
If the city)
bulances
city Oct.
CITY OF MENDOTA HEIGHTS
MEMO
March 15, 1984
TO: Mayor and City Council
FROM: Kevin D. Frazell
City Administrator
SUBJECT: Park Commission Request for Joint Meeting
The City Council and the Park and Recreation Commission held a joint meeting
on January 24, 1984. During that meeting Council gave direction to the Park
Commission to look into possibilities for acquisition of the Wachtler property,
and in particular, to determine whether we should have a professional parks
planner study our need for the property.
At its regular meeting of March 13, the Commission discussed the Wachtler
property with John Shardlow, a representative of Howard Dahlgren's office.
Basically, Howard and John are of the opinion that we have addressed the need
for the Wachtler property in the Comprehensive Plan, and that it would be a
waste of time and money to study the issue further. Rather, they recommend that
we should proceed with plans for acquisition.
Since the cost of acquiring and developing the Wachtler property would be
extensive, and there are other park development needs in the community, including
acquisition and development of the School District site, and completion of the
backbone bike trail system, the Commission has raised the question as to whether
it is the appropriate time to consider a park bond issue.
The Commission is requesting a joint workshop between the Council and the
Commission to present their ideas and to solicit your comments and feelings
about how the City should proceed with park acquisition at this point. Since
it is felt that an hour would be sufficient, I have suggested a meeting at
6:30 P.M., on Tuesday, April 17, immediately preceeding the regular Council
meeting scheduled for that evening.
RECOMMENDATION
I believe the Commission has reached the point in its deliberations where it
is imperative that they have further direction from Council as to how they should
proceed. Therefore, I would recommend your favorable consideration of their request
for the joint meeting.
ACTION REQUIRED
No formal action is required. If there is a general concensus of the Council
to hold the meeting, staff will see that it is scheduled for 6:30 P.M. on Tuesday,
April 17th.
CITY OF MENDOTA HEIGHTS
MEMO
TO: Mayor and City Council
FROM: Kevin D. Frazell
City Administrator
March 15, 1984
SUBJECT: Proposed Policy on City Financial Participation in Development
of Acacia Park (MAC) Property
INTRODUCTION
The Joint MAC/City Committee on disposition of the Acacia Park property
has proceeded to the point where we will be receiving letters of interest from
potential developers. In order to respond intelligently to inquiries, I think
we need to adopt a policy on the extent on which the City is willing to finan-
cially participate in the development. Attached is such a proposed policy.
BACKGROUND AND DISCUSSION
As Council is well aware., the property has been vacant and in the hands of
the Metropolitan Airports Commission for several years. During the past few
months, a Joint Disposition Committee, made up of representatives of MAC and the
City, have been meeting to take steps necessary to get the property ready for
sale, so that an appropriate type of development can take place on the property,
and it can once again begin to generate taxes for the community. The Committee
has been successful in seeing that the Safety Zoning Ordinance, recently adopted
for Wold Chamberlain field, included provisions that will make it possible to
develop this property with close to normal zoning restrictions. This will make
it much more attractive to potential developers.
At this point, the Committee has proceeded to the point where we will. be
receiving letters of -interest from developers who may have a potential interest
and want further information. MAC has authorized Howard Dahlgren Associates to
prepare an informational brochure advertising the property, and soliciting those
letters of interest. Included in that brochure is a statement that contact can be
made with the City of Mendota Heights City Administrator for.further information
concerning possible City participation through industrial revenue bonding or tax
increment financing. Therefore, I think it is important that I get some clear
direction from Council as to just what we will be willing to do so that I will not
mislead people in believing they can expect City financial assistance that the
Council may not be willing to support at a later date.
PROPOSED POLICY
Attached for your information is a proposed brief policy statement. If
adopted by Council, this policy statement will be the basis of any comments I
would make to potential developers, and would be sent to them upon request.
- 2 -
It also would likely be used in further informational material about the MAC
property site.
As you will see, the statement is general in nature. It gives recognition
to the fact that some level of public subsidy will probably be needed to make
this a financially viable site for the type of development we want to see. It
also indicates that, in general, we would be willing to sell industrial develop-
ment bonds, to the extent allowable under federal and state law. Since the sale
of IDB`s has no direct financial implications for the City, there would be little
reason not to offer this service to the developer.
The more important policy issue is the level of subsidy we are willing to
provide out of our tax increment district. While it is tempting to think of a
tax increment as "free" money, there is a cost associated, that being the lost
revenue to the general coffers of the City, School District and County, during
the period in which the tax increment is diverted to payment of the tax increment
bonds.
For those who may not be familiar with the concept of tax increment financing,
the policy provides a brief statement. It also identifies some potential uses of
the,tax increment for the project area. The thinking behind each of these is as
follows:
1. Special assessments - One of the easiest uses of a tax increment district
is to underwrite the cost of public improvement projects to the subject
property. This is a very direct form of subsidy, which reduces or
eliminates special assessments. It would probably make the site more
attractive if we could guarantee that assessments would not exceed
some predetermined figure. A logical figure would be in the $9,000 to
$10,000 per acre range, which is similar to the assessments being charged
against the United Properties Business Park.
2. Site preparation - A public authority can also use the tax increment
to correct soil deficiencies or other site problems which make it
difficult or unusually expensive for development on the site. This
then makes the property competitive with other sites which do not have
such problems.
3. Recognition of unusual construction costs -.The noise contours zoning
and practicality are going to mandate that most uses on this site have
some type of noise attenuation features built into the construction.
Needless -to -say, this will make construction more expensive. It might
be possible for the tax increment district to provde a direct payment
to the contractor for the extra construction costs associated with
noise attenuation, or those costs could be recaptured through write-
down of assessments, site preparations, etc.
4. Preparation of adjoining properties - This is one to which the Council
may want to pay particular attention. The Mulvihill area, which has
five homes on it, has been rezoned industrial, and identified in the
tax increment plan as an area for redevelopment. If we were to obtain
an attractive proposal for a very.large scale development, which would
need this property in addition to the MAC property, the tax increment
district could pay the costs of acquiring the homes, relocating the
residents, and preparing the site for development. It is particularly
- 3 -
important that Council make a determination as to whether it would be willing
to get into this relocation and redevelopment business for a sufficiently
desireable project.
In general, this section on tax increment financing does not offer anything
specific, but does extend to the potential developer an invitation to tell us
what he feels he needs to make the project financially feasible. It would then
be up to us to accept, reject or negotiate for modification of those requests.
EVALUATION CRITERIA
The proposed policy ends with a very brief statement of the City's two basic
objectives in redevelopment of this property, and states that our willingness to
consider any public subsidy request will be considered in light of the extent to
which the proposed project contributes to our objectives.
SUMMARY
In summary, what this policy statement does is tell the potential developer
that the City of Mendota Heights recognizes some level of public subsidy may be
necessary for a financially feasible project. It further states that the City is
prepared to participate in that public subsidy, but does not make any specific
dollar committment. Rather, it invites the developer to make his own request, and
indicates that the City's favorable consideration of that request will depend upon
the extent to which the proposed development contributes to our objectives of having
a high quality project that is an asset to the community, and makes a strong
positive contribution to our tax base.
ACTION REQUIRED
If Council concurs with the suggested policy, it should make a motion adopting
the POLICY ON CITY FINANCIAL PARTICIPATION IN DEVELOPMENT OF ACACIA PARK PROPERTY,
as proposed by the City Administrator.
Respectfully submitted,
Kevin D. Frazell
City Administrator
attachments
CITY OF MENDOTA HEIGHTS, MINNESOTA
POLICY ON CITY FINANCIAL PARTICIPATION IN
DEVELOPMENT OF ACACIA PARK PROPERTY
INTRODUCTION
In offering the 61 acre Acacia Park land for sale, the Metropolitan
Airports Commission and the City of Mendota Heights are eager to see the
property developed at its highest and best use, consistent with operational
integrity of the airport and with the Comprehensive Plan of the City. It is
recognized that, in order to achieve that objective, some level of public fin-
ancial assistance may be necessary.
INDUSTRIAL DEVELOPMENT BONDS
The City is prepared to participate in the issuance of Industrial Development
Bonds (IDB's), provided this financial vehicle is allowable under federal and
state laws at the proposed date of issuance. This would provide financing at a
tax-exempt bonds rate.
TAX INCREMENT FINANCING
In addition, the parcel in question, plus some surrounding industrial property
is located in City of Mendota Heights Tax Increment District No. 1, which was
created by the City Council in May, 1981. Under the tax increment approach, the
City Could issue municipal bonds to finance certain public improvements and site
preparation work, which would otherwise be paid by the developer. The additional
taxes generated by the development, that is the "tax increment", are then diver-
ted for a period of time from their usual public purposes to the payment of
principle and interest on the bonds.
Potential uses of the tax increment would include:
1. Capping at a pre -determined level, or possibly eliminating, special
assessments for public improvements.
2. Performing unusual site preparation that may be required by the terrain.
3. Some method of financial recognition or compensation for any other
unusual construction costs associated with this particular site.
4. Acquisition, relocation, and preparation of adjoining properties
that may be required for a large scale development.
Formal development proposals submitted to the MAC/Mendota Heights Joint Dis-
position Committee may include a request for public subsidy, as outlined above.
The proposal should be as specific as possible in such request.
EVALUATION CRITERIA
,.,The City has two basic objectives in redevelopment of this property:
1. To attract a development consistent with community goals of a high-
quality, attractive business and industrial park.
2. To return the property to private ownership with development that
will make a strong contribution to the community tax base.
The level of public subsidy requested in the development proposal will be
considered by the City to the extent the proposed project contributes to those
two` objectives.
CITY OF MENDOTA HEIGHTS
MEMO
March 15, 1984
TO: Mayor and City Council
FROM: Kevin D. Frazell
City Administrator
SUBJECT: Documents for Purchase of Warnke Property
We had expected to have the documents for the purchase of the Warnke
property before Council at the meeting of March 6th. Unfortunately, they got
lost in the mail. While they were sent out from the City Attorney's office on
February 29th, they were not received at our office until Monday, March 12th.
Attached are copies of the documents which require Council approval for
execution. They are:
1. Agreement - providing the terms and conditions under which Herbert
Warnke will be allowed to remain in the residential
property.
2. Purchase Agreement - providing terms and conditions of the sale
of the property, with the attached promissory note
providing terms of the financial transaction.
RECOMMENDATION
These documents have been derived after many hours of meetings and
negotiations between our attorney, Tom Hart, and legal counsel for the Warnkes.
I believe that they address the concerns which have previously been raised by
Council. Therefore, the documents are recommended for Council approval.
Tom will be present to answer any questions Council may have.
ACTION REQUIRED
If Council concurs with the staff recommendation,'it should pass a
motion approving the agreement between the City of Mendota Heights and Herbert
Warnke, and the sales agreement and promissory note between the City of Mendota
Heights, and Venita and Herbert Warnke.
attachments
Respectfully submitted,
et!~
Kevin D. Frazell
City Administrator
PURCHASE AGREEMENT
THIS PURCHASE AGREEMENT is made and entered into as of this day of
February, 1984, by and between THE CITY OF MENDOTA HEIGHTS, a Minnesota
municipal corporation (the "City") and VENITA WARNKE, a single person (the
fee title owner) and HERBERT WARNKE (life tenant), hereinafter referred to
as "Warnkes".
1. Subject to the terms and conditions hereinafter set forth, Warnkes
agree to sell to the City and the City agrees to purchase from Warnkes, all
that certain real property legally described on Exhibit A attached hereto and
incorporated herein, and any and all improvements located thereon (the "Property").
2. The purchase price for the Property shall be Fifty Six Thousand and
00/100 Dollars ($56,000.00), which shall be payable as follows: (i) One Thousand
and 00/100 Dollars ($1,000.00), the receipt whereof is hereby acknowledged;
(ii) Seventeen Thousand Six Hundred Sixty Six and 67/100 Dollars ($17,666.67)
in cash at the time of closing; and (iii) the balance of Thirty Seven Thousand
Three Hundred Thirty Three and 33/100 Dollars ($37,333.33) pursuant to a
Promissory Note in the form attached hereto and incorporated herein as Exhibit B.
3. Within a reasonable time after execution hereof by Warnkes, Warnkes shall,
at their expense, furnish an Abstract of Title or Registered property Abstract
certified to date which shall include proper searches covering bankruptcies, state
and federal tax liens and judgments. The City shall be allowed twenty (20) days
after receipt thereof for examination of said title and the making of any objec—
tions thereto, said objections to be made in writing or deemed to be waived. If
any objections are so made, Warnke shall be allowed to correct any title defects
for a period of one hundred twenty (120) days after receipt of said objections,
and pending such correction, the closing hereunder shall be postponed, but upon
correction of such title defects and within ten (10) days after written notice
of such correction given by Warnkes to City, Warnkes and City shall perform this
Agreement according to its terms. If said title is not marketable and is not
made so within one hundred twenty (120) days from the date of written objections
thereto as above provided, this Agreement shall be null and void, at option of
Warnkes and neither party shall be liable for damages hereunder to the other.
All money theretofore paid by the City shall be refunded. If the title be found
marketable or be so made within said time, the City shall default in any of the
agreements contained in this agreement and continue in default for a period of
ten (10) days, then and in that case Warnkes may terminate this Agreement and on
such termination any payments made under this Agreement shall be retained by
Warnkes as liquidated damages, time being of the essence hereof. This provision
shall not deprive either party of the right to enforce the specific performance
of this Agreement provided such Agreement shall not be terminated as aforesaid,
and provided action to enforce such specific performance shall be commenced
within six (6) months after such right of action shall arise.
4. Warnkes shall pay all real estate taxes and installments of special
assessments due and payable in calendar year 1983 and prior. years. Real estate
taxes and installments of special assessments due and payable in calendar year
1984 shall be prorated as of the date of closing on a calendar year basis. The
City shall pay all real estate taxs and installments of special assessments due
and payable in calendar year 19810and thereafter, except as might otherwise be
agreed upon by the City and Herbert Warnke.
5. The City agrees to provide to Warnke reasonable access to the Residential
Structures, in such4locations as the City shall from time to time determine.
6. At all times prior to the termination of Warnke's right to possession and
use of the Residential Structures, the City shall be entitled to utilize
all portions of the Property, other than the Residential Structures, in
connection with the construction, maintenance, and use of a fire station
and related facilities to be located on the Property. Notwithstanding
the foregoing to the contrary, the City and Warnke contemplate that those
portions of the subject property outlined in green on Exhibit B hereto,
will be used primarily by Warnke for residential purposes in connection
with his use of the Residential Structures, and the City shall not unrea—
sonably interfere with such use by Warnke except in the case of emergency.
7. The City shall obtain and keep in force, at the City's expense, at all time
prior to the termination of Warnke's right to possession and use of the
Residential Structures, the following insurance covering the Residential
Structures: y`
(a) fire and extended peril coverage on the basis of not less than full
market value of the Residential Structures, and
(b) comprehensive general liability insurance with minimum limits of
liability for bodily injury of $300,000.00 for each person, $500,000.00
for each accident or occurrence, and, in respect to property damage,
$100,000.00 for each occurrence.
Said policies shall name the City and Warnke each as named insured, shall
contain a broad form hold harmless endorsement identifying the City and
shall provide for allowance of complete waiver of subrogation.
8. If at any time during the term hereon, a portion of the Residential
Structures comprising less than 30% of the number of square feet contained
therein is damaged, destroyed or otherwise rendered uninhabitable by fire
or other casualty insurable under the standard fire and extended peril
coverage policy referenced above, the City shall, at Warnke's option,
make available to Warnke for purposes of repairing and restoring the
Residential Structures, any proceeds of insurance necessary to cause such
restoration or repair, subject to (i) the City's approval of the plans
and specifications relating thereto and (ii) the issuance of all necessary
consents and permits in connection therewith. The City will cooperate with
Warnke in connection with the filing of any claim for damages with the-
"insurer
he"insurer relating to such casualty.
9. If, during the term hereof, 30% or more of the number of square feet
contained in the Residential Structures is damaged, destroyed or other—
wise rendered uninhabitable by fire or other casualty insurable under the
standard fire and extended peril coverage policy referenced above, this
Agreement shall, at the City's option, terminate, whereupon Warnke shall
vacate the Property within sixty (60) days thereafter. Upon such termina—
tion, Warnke shall be entitled to receive, as his share of any insurance
proceeds payable as a result of said casualty and in full settlement of
any amounts due Warnke hereunder, an amount equal to the then fair rental
value of the Residential Structures over a term of eighteen (18) months.
The balance of any insurance proceeds payable as a result of said casualty
shall be retained by and be the sole property of the City.
—2—
10. Warnke shall be solely responsible for obtaining and keeping in force, at
Warnke's sole cost and expense, such insurance as shall be deemed necessary
or advisable by Warnke covering the contents of the Residential Structures,
and all other personal property of Warnke located on the Property.
11. Warnke shall pay all real estate taxes against the Property (asshown on
Exhibit B outlined in green) in a timely manner and before penalty attaches
thereof, which may be due and payable at any time prior to the termination
of Warnke's right to use and possession of the Residential Structures.
12. Warnke shall be solely responsible for all maintenance of the Residential
Structures, including without limitation any and all repairs thereof as
may become necessary from time to time. Except as otherwise required or
authorized by statute, ordinance or other applicable law, the City shall
not require Warnke to make any repairs to the Residential Structures which
relate solely to the aesthetic condition of the Residential Structures.
13. The City shall keep the subject property reasonably free and clear of snow
and ice in the winter months.
14. Warnke shall timely pay all charges for electricity, heat, air conditioning,
water, gas, fuel, telephone, sewage useage or rental, refuse removal, and
any other utility service furnished to the Residential Structure or other—
wise used by Warnke during the term of this Agreement.
15. The rights being granted to Warnke hereunder are nontransferable, and any
attempted transfer, assignment or other conveyance thereof shall be null
and void. Specifically, but not exclusively, Warnke shall not lease or
sublease the Residential Structures, or any portion thereof, to any third
party during term hereof.
16. The rights of Warnke hereunder shall be contingent upon the closing of the
purchase of the Property and the Residential Structures by the City from
Venita Warnke, pursuant to the Purchase Agreement. In the event that said
purchase shall for any reason whatsoever, fail to be consummated, this
Agreement shall be null and void.
17. This Agreement shall be subject to, governed by, and interpreted in
accordance with the laws of the State of Minnesota.
18. This Agreement, including the Exhibits attached hereto, contains the entire
agreement of the parties. It may not be changed orally, but only by an
agreement in writing signed by the party against whom enforcement of any
waiver, change, modification, extension or discharge is sought.
IN WITNESS WHEREOF, the parties hereto have duly executed this Agreement
effective as of the date and year first above written.
ATTEST:
City Clerk
HERBERT WARNKE
CITY OF MENDOTA HEIGHTS
By
Mayor
AGREEMENT
This Agreement is made and entered into as of this day of February
1984, by and between THE CITY OF MENDOTA HEIGHTS, a Minnesota municipal corpora-
tion (the "City") and HERBERT WARNKE, a single man ("Warnke").
Recitals:
WHEREAS, the City has entered into a Purchase Agreement (the "Purchase
Agreement") dated February , 1983 pursuant to which the City has
agreed to purchase from Venita Warnke certain real property legally described
on Exhibit A attached hereto and incorporated herein and commonly known as
2107 Dodd Road, Mendota Heights, Minnesota (the "Property"); and
WHEREAS, the closing of the proposed purchase of the Property pursuant to
the Purchase Agreement is contingent upon the City entering into an Agreement
with Warnke pursuant to which Warnke is granted the right to continued
possession and use of the existing residential structures on the Property;
and
WHEREAS, the City intends to make certain improvements to the Property,
including without limitation the construction of a fire station and related
facilities thereon; and
WHEREAS, the City is willing to grant to Warnke the continued right to possession
and use of the existing structures on the Property subsequent to the consummation
of the City's purchase of the Property on the terms and conditions hereinafter
set forth.
NOW, THEREFORE, in consideration of the Recitals, which are hereby made a part
hereof, and further in consideration of the mutual promises contained herein,
it is hereby agreed as follows:
1. City hereby grants to Warnke the right to possess and use those certain
existing residential structures located on the Property which are outlined
in red on Exhibit B hereto (collectively the "Residential Structures").
2. Warnke's right to possession and use of the Residential Structures shall
terminate upon the earlier of: (i) the death of Warnke, or (ii) the failure
of Warnke, for any period of twelve (12) consecutive calendar months, to
maintain his residence in the Residential Structures.
3. If this Agreement is still in force at the time of Warnke's death, Warnke's
heirs shall have access to the Residential Structures for a period of up to
six (6) months thereafter for the purpose of disposing of Warnke's personal
property then located on the Property.
4. Warnke shall use the Residential Structures during the term of this Agreement
for residential purposes only.
5. If any of the existing structures on the Property, or any significant
part thereof, shall be damaged or destroyed by fire or any other casualty at
any time prior to closing, the City shall have the option, exercisable by
written notice to Warnkes within thirty (30) days after such fire or other
casualty, to terminate this Purchase Agreement, in which case all money paid
by the City to Warnkes hereunder shall be promptly refunded.
6. Warnkes' obligations hereunder are conditioned upon the execution by
the City and Herbert Warnke of an agreement at or prior to the time of closing
pursuant to which the City shall grant to Herbert Warnke the continued right to
use and possess certain residential structures currently located on the Property,
upon such terms and conditions as shall be acceptable to said Herbert Warnke.
7. Subject to all of the terms and conditions of this Purchase Agreement
having been complied with, the closing of the transactions contemplated hereby
shall occur no later. than 30 days from the date hereof in the offices of the
City, or at such earlier time, date and place as the parties hereto shall agree
in writing. Possession of the Property shall be transferred by Warnkes to the
City as of the date of closing. At closing, Warnkes shall deliver to the City
a Warranty Deed conveying good and marketable fee simple title to the Property
to the City, subject only to such charges, liens, encumbrances as shall be
acceptable to the City.
8. This Purchase Agreement shall be binding upon and shall inure to the
benefit of the heirs, representatives, successors and assigns of the parties
hereto.
IN WITNESS WHEREOF, the parties hereto have executed this Purchase Agreement as
of the date and year first above written.
Venita Warnke
Herbert Warnke
CITY OF MENDOTA HEIGHTS
By
Mayor
ATTEST:
Its City Clerk
`EXHIBIT B
PROMISSORY NOTE
$37,333.33 Mendota Heights, Minnesota
, 1984
1. FOR VALUE RECEIVED, the City of Mendota Heights, a Minnesota municipal
corporation (the "City") hereby promises to pay to the order of Venita Warnke
("Holder"), the principal sum of Thirty Seven Thousand Three Hundred Thirty -
Three and 33/100 Dollars ($37,333.33) in lawful money of the United States,
together with interest on the unpaid balance accruing as of the date hereof
at the rate of eight percent (8%) per annum.
2. The unpaid principal balance of this Promissory Note shall be paid as
follows:
ay
(a) the sum of $18,666.67, due and payable , 1985; and
(b) the remaining unpaid principal balance shall be due and payable in
full on , 1986.
3. Accrued interest shall be paid annually on the day of
of each calendar year so long as any portion of principal remains outstanding.
4. Upon the failure of the City to pay any amount due hereunder within ten
(10) days after the same shall fall due, Holder may at her option declare, by
written notice to the City, the outstanding principal balance plus unpaid
interest accrued thereon due and payable in full.
5. Payments hereunder shall be made to Venita Warnke at 600 Park Street
St. Paul , Minnesota or at such other place as Holder shall
designate in writing.
6. This Promissory Note shall be governed by and construed in accordance with
the laws of the State of Minnesota.
7. Demand, presentment, protest and notice of nonpayment and dishonor of
this Promissory Note are hereby waived.
CITY OF MENDOTA HEIGHTS
ATTEST: By
Its Mayor
Its City Clerk
CITY OF MENDOTA HEIGHTS
MEMO
March 15, 1984
TO: Mayor and City Council
FROM: Kevin D. Frazell
City Administrator
SUBJECT: Purchase Agreement for Perkegwin Property
Attached is a letter and proposed Purchase Agreement from our legal
counsel, Paul Hauge, with regard to the purchase of the Perkegwin property
necessary for construction of the fire station.
As you will notice, the two stipulations as requested by Perkegwin have
been included in the Purchase Agreement. Those are:
1. Conveyance of the subject property shall not alter the density permitted
on the balance of the adjacent property within the Planned Unit develop-
ment proposed by Perkegwin.
2. The City agrees that it shall not use the land proposed for park
purposes in the adjacent PUD for organized ball field or fields
until all of the land within such planned development is substantially
developed or sold as subdivided property.
I believe that it is Perkegwin's intention that the property should be substantially
developed and sold as subdivided property, prior to the time that the City would
develop any ballfields•Therefore, in approving this agreement, Council should
grant authority to the staff to initial that change in the Purchase Agreement
if requested by Perkegwin.
RECOMMENDATION
The Purchase Agreement, as proposed, addresses Perkegwin's concerns, and its
execution will enable us to proceed with the land acquisition. Therefore approval
of the Agreement is recommnded.
ACTION REQUIRED
If the proposed Agreement meets with Council approval, it should pass a motion
approving the proposed Purchase Agreement and authorizing the Mayor and City Clerk
-to sign the document, including initialling a change indicating that the proposed
adjacent development by Perkegwin will be substantially developed and sold as
subdivided property prior to development of the ballfields, if requested by
Perkegwin.
Respectfuljy submitted,
Kevin D. Frazell, City Administrator
attachment
hgve
HAUGE, SMITH, EIDE & KELLER, P. A.
ATTORNEYS AT LAW
CEDARVALE PROFESSIONAL BUILDINGS
3908 SIBLEY MEMORIAL HIGHWAY
EAGAN. MINNESOTA 55122
PAUL H. HAUGE
BRADLEY SMITH
, KEVIN W. EIDE
,G. KELLER
Mr. Kevin D. Frazell
City Administrator
CITY OF MENDOTA HEIGHTS
750 South Plaza Drive
Mendota Heights, MN 55120
March 12, 1984
RE: CITY OF MENDOTA HEIGHTS - PERKEGWIN INVESTMENT COMPANY
Dear Kevin:
.84
AREA CODE 612
TELEPHONE 454.4224
After talking with you on March 8th, I called Sherman Winthrop and we mutually
agreed it would be advisable to have a Purchase Agreement signed between the
parties to the land purchase covering the Perkegwin property by the City. I
am enclosing a proposed Purchase Agreement and you will note that I have pro-
vided for the seller to pay all real estate taxes in 1984 together with any
outstanding special assessments pending or levied.
In addition, it appears that the sellers do not have a Certificate of Survey
which I would think would be advisable, but am not certain whether that cost
was anticipated by the sellers during the negotiating process.
As to park and density issues, you may want to read that wording carefully,,,
also as I do not have a copy of the minutes of the Council's understanding
regarding those two issues.
I have also suggested $200 earnest money simply as a legal technicality that
there be consideration, although I understand that the closing may take place
fairly soon.
Please call if you have questions or would like to have revisions.
Very truly yours,
au
PHH:me
enc.
auge
CITY OF MENDOTA HEIGHTS
MEMO
TO: Mayor, City Council and City Ad(10trt'or
FROM: James E. Danielson
Public Works Director
SUBJECT: Cooperative Construction Agreement No. 61825
with Mn/DOT
NE Quandrant of TH 494 and 149 Intersection
Job Nos. 8317A & 8317B
Improvement Nos. 83-7A and 83-7B
DISCUSSION:
March 14, 1984
Mn/DOT is unable to amend the Cooperative agreement that provides
for the trunk watermain construction and Mendota Heights Road widening
east of T.H. 149 before the bid letting on April 6, 1984. They are
therefore requesting that the City approve the originally proposed
agreement with the understanding that an amendment will be processed
before our first payment is due.
RECOMMENDATION:
Staff recommends Council approve Cooperative Construction Agree-
ment 61825 in advance of receiving the agreed upon amendment.
ACTION REQUIRED:
Should Council concur with the Staff recommendation they should
pass a motion adopting Resolution No. 84-14, Approving State of Minne-
sota, Department of Transportation Agreement No. 61825.
,7o
40 ESO7�
Minnesota
Department of Transportation
District 9
:3485 Hadley Avenue North, Box 2050
North St. Paul, Minnesota 55109
March 14, 1984
Mr. James E. Danielson, P.E.
Public Works Director
City of Mendota Heights
750 South Plaza Drive
Mendota Heights, Minnesota 55120
Dear Mr. Danielson:
Telephone
SUBJECT: S. P. 1985-76 (TH 494=393)
COOPERATIVE CONSTRUCTION AGREEMENT NO. 61825
N.E. QUADRANT OF TH 494 AND 49 INTERSECTION
779-1178
Regarding your letter of February 23, 1984 whereby your requested that the
City of Mendota Heights be allowed to pay the cost of the above referenced
cooperative agreement in a pre -determined schedule of payments - the
following events have occurred.
1. We submitted a request to our Central Office to allow Mendota
Heights to change their method of payment for Cooperative
Agreement No. 61825 from a lump sum to the following:
May, 1984 $40,000
August, 1984 $46,000
November, 1984 $46,000
February, 1985 $46,000
May, 1985 $46,000
August, 1985' $Balance
2. The above mentioned request was approved by Mn/DOT's Assistant
Commissioner and the City's method of payment will reflect
this in a supplement to Agreement No. 61825.
3. This project has been scheduled for an April 6, 1984 letting date
and because of a heavy workload the supplement reflecting the
City's change in its method of payment cannot be written until
approximately three to four weeks after the letting date. At
that time the supplement will reflect the actual bid prices
on this contract.
I,, Equal Opportunity Employer
Mr. James E. Danielson, P.E.
Page two
March 14, 1984
Since the supplement cannot be completed until after the April 6, 1984
letting date it is imperative that the City execute the original agreement
(which is now in their possession) and return to this office so the
April 6, 1984 letting date can be met as scheduled.
When the supplement is completed we will contact the City so it
can be executed prior to the City's first $40,000.00 installment.
We wish to thank you for your cooperation in this matter and if you have
any further questions or we can be of any further assistance, feel free
to contact Mr. Gary Orlich, Acting Assistant Distirct Engineer, at
770-1174.
Sincerely,
Kermit K. McRae, P.E.
District Engineer
CITY OF MENDOTA HEIGHTS
MEMO
March 9, 1984
//(740 --
TO: Mayor, City Council and City A inisetrator
FROM: James E. Danielson
Public Works Director
SUBJECT: Regional Mutual Aid Association
DISCUSSION:
The Minnesota American Public Works Association is putting together
a regional mutual aid association to augment the civil defense readiness
posture in the Metro area. This agrement is very similar to police and
fire mutual aid agreements. I have attached a copy of the agreement that
the City would need to execute inorder to join the association Any aid
given would still be totally on a volunteer basis with no one being required
to provide either manpower or equipment unless they choose to do so. It
would just eliminate red tape and allow for faster action in times of
emergency.
RECOMMENDATION:
Staff feels that joining this association would be a very wise step
toward being prepared for natural disasters.
ACTION REQUIRED:
If Council wishes to implement the Staff recommendation to join the Mutual
Aid Association it should pass a motion to adopt Resolution No. 84-
A Resolution Authorizing Joint And Cooperative Agreement For Use Of Personnel
And Equipment - Regional Mutual Aid Association.
JOINT AND COOPERATIVE AGREEMENT FOR USE OF
PERSONNEL AND EQUIPMENT DURING EMERGENCIES
REGIONAL MUTUAL AID ASSOCIATION
I. PURPOSE
The City/County recognizes that it has authority pursuant to the provisions of
the Joint Exercise of Powers Act, Sec. 471.59, Minnesota Statutes, to enter into an
agreement to jointly and cooperatively exercise a power common to each of the con-
tracting powers, the result being to establish a regional Mutual Aid Association
representative of the various communities with authority and responsibilities relat-
ing to utilization of resources to counteract natural and man made disasters common
to all communities, together with power and authority to implement such services as
set forth.
II. DEFINITION OF TERMS
For the purposes of this Agreement, the terms defined in this section shall
have the meanings given them.
Subd. 1. "Party" means a governmental unit which is a party to this Agreement.
Subd. 2. "Eligible party" means a.governmental or corporation unit which is
entitled to become a party to this Agreement, at its own option.
Subd. 3. "Requesting party" means a party which requests assistance from other
parties.
Subd. 4. "Responding party" means a party which provides assistance to a re-
questing party.
Subd. 5. "Assistance" includes personnel, materials and equipment.
Subd. 6. "Requesting official" means the person who has been designated by the
requesting party to request assistance from other parties.
Subd. 7. "Responding official" means the person who has been designated by a
party to determine whether and to what extent that party should provide assistance to
a requesting party.
Subd. 8. "Emergency" means a sudden and unforeseen situation requiring immediate
action beyond the requesting partys' capability.
III. PARTIES
Subd. 1. The parties to this Agreement shall consist of the members of the Re-
gional Mutual Aid Association. Upon the adoption of a resolution by its governing
body, an executed copy of this Agreement shall be forwarded by the member party to-
gether with a certified copy of the resolution authorizing the Agreement.
Subd. 2. The Secretary of the Regional Mutual Aid Association shall maintain a
current list of the parties to this Agreement and, whenever there is a change in the
parties to this Agreement, he shall notify the designated responding official of each
of the parties of such change.
Subd. 3. Upon joining the Regional Mutual Aid Association, the party shall
submit a list of their equipment to the Association Secretary. This equipment list
shall be updated annually and submitted to the Association Secretary by December
31st of each year.
Subd. 4. The Association Secretary shall distribute the equipment lists to all
members. An equipment addendum sheet shall be distributed to all member parties by
January 30th of each year.
IV. PROCEDURE
Subd. 1. Each party shall designate, and keep on file with the Secretary of
the Regional Mutual Aid Association the name of the person of that party who shall
be its requesting official and responding official. A party may designate alternate
officials to act in the absence of the primary official,.
Subd. 2. Whenever, in the opinion of a requesting official of a party, there
is a need for assistance from other parties to assist the requesting party, such re-
questing official may, in his discretion, call upon the responding official of any
other party to furnish assistance to and within the boundaries of the requesting
party. It is the intention of the parties to this contract to cooperate in the event
of an emergency by making available to a requesting party necessary or requested
personnel, materials, and equipment (without undue delay.)
Subd. 3. Upon the receipt of a request for assistance from a party, the respond-
ing official for any other party may authorize and direct the personnel of the res-
ponding party to provide assistance to the requesting party. Whether the responding
party shall provide such assistance to the requesting party and, if so, to what ex-
tent such assistance shall be provided shall be determined solely by the responding
official (subject to such supervision and direction as may be applicable to him
within the governmental structure of the party by which he is employed.) Failure to
provide assistance will not result in liability to a party.
Subd. 4. When a responding party provides assistance under the terms of this
Agreement, it may in turn request assistance from other parties as "backup" during
the time that it is providing assistance outside its boundaries.
Subd.
party, the
thereof to
this is in
Subd.
ing party,
5. Whenever a responding party has provided assistance to a requesting
responding official may at any time recall such assistance or any part
the responding party, if the responding official in his best judgment deems
the best interest of his own agency.
6. When a responding party supplies equipment and personnel to a request -
said equipment and personnel shall remain under the direction and control
of the responding party; shall be paid by the responding party; shall be protected
by the Worker's Compensation of the responding party; and shall otherwise be deemed
to be performing their regular duties for the responding party. However, the res-
ponding party shall undertake to coordinate with the requesting party the assistance
which it provides. The requesting party shall provide all routine fueling and servic-
ing of respondents equipment, materials, and assume all costs thereof during the
assistance period.
-2-
Subd. 7. A responding party shall be responsible for its own personnel,
equipment and materials and for injuries or death to any personnel or damage to
any such equipment or materials, except that unused equipment and materials pro-
vided by the responding party shall be returned to the responding party by the
requesting party when circumstances permit this to be done. The requesting and
responding parties may review any equipment repaired to determine if such repair
was directly related to the emergency operation. If mutually agreed that repairs
are required, they shall be the responsibility of the requesting party. Any dis-
agreement which cannot be resolved by the responding and requesting parties should
be resolved by a committee established from the Regional Mutual Aid Association.
Subd. 8. The responding party shall maintain such records of the cost of
labor, equipment and materials provided; and hours of work or operation as deemed
necessary for recovery of costs in the event the incident becomes eligible for
Federal or State Disaster Assistance. If declared eligible, these costs shall
then be reimbursed by the requesting party in full or in a prorate share of
assistance provided.
Subd. 9. The requesting party shall not be responsible for any injuries,
losses or damages to persons or property arising out of the acts of any of the
personnel of a responding party. Nor shall the responding party be responsible for
injuries, losses or damages arising out of the acts of any of the personnel of
the requesting party or the personnel of any other responding party.
Subd. 10. Technical service and assistance of non -emergency nature may be
requested and/or provided by the parties to this Agreement.
V. INSURANCE
Each party to this Agreement shall maintain insurance policies covering per-
sonal and public liability in the amount of not less than $300,000 for each of the
above mentioned risks and Worker's Compensation for its personnel. Said policies
shall cover damage or injury caused by negligent operation of its vehicles while
operating under the terms of this Agreement outside of its corporate limits or
contract areas. Each member shall furnish the association with a Certificate of
Insurance on the policies in force, or letter stating self insurance at said limits.
VI. WITHDRAWAL AND TERMINATION
Any party may withdraw at any time upon thirty (30) days written notice to
the Secretary of the Regional Mutual Aid Association; such a party may become a
party if later entering into this Agreement. The Secretary of the Regional
Mutual Aid Association shall thereupon give notice of such withdrawal, and of the
effective date thereof, to all other parties, as hereinbefore provided.
-3-
VII. EFFECTIVE DATE
This Agreement shall become effective on
WITNESS WHEREOF, the undersigned, on behalf of
have executed this Agreement pursuant to
of
198 .
REGIONAL MUTUAL
AID ASSOCIATION
By:
President
By:
Secretary
Date:
COUNTY OF
ATTEST:
IN
their governmental unit,
authorization by the
on the day of
CITY OF
BY:
Mayor
Date:
RECOMMENDED BY:
By:
City Manager/Clerk
By: By:
Chairman of County Board
Date:
REX 4ENDED BY:
By:
County Engineer
Director of Public Works/City Eng.
-9
.e.
APPRWED AS '10 EXECUTION
BY:
County/City Attorney
Date: Date:
CONSTITUTION AND BY-LAWS
OF THE
REGIONAL MUTUAL AlD ASSOCIATION
ARTICLE I
Name and Purpose
Sec. I This organization shall be known as "The Regional Mutual Aid
Association".
Sec. II The purpose of membership in this association shall be to assist
one another in an emergency, to exchange ideas of equipment and methods of
dealing with emergencies, and to protect the lives and property of our
respective areas in the case of any emergency or disaster.
ARTICLE II
Membership
Sec. I Membership in this association shall refer to public works
departments, or its equivalent department.
Sec. II Any public works department in the area that can be of reciprocal
service to the other members of said organization, and are from
incorporated Villages, Cities, or Counties, and are approved by a simple
majority of the membership shall be eligible for membership in this
association.
Sec. III The following shall be known as members of this association as of
January 1, •
ARTICLE III
Dues
Sec. I Each department shall pay an annual membership fee of $10.00 per
year, which shall be due and payable on January 31 of each year.
ARTICLE IV
Officers
Sec. I The officers of the association shall be President, Vice President
and a Secretary -Treasurer, and shall constitute the executive committee.
Sec. II The President shall have the following duties: To call all
regular and special meetings; to preside and preserve order at all
meetings; to appoint committees; to see that subordinate officers execute
the obligations and duties of their respective offices to the best of their
ability.
Sec. III The Vice President shall have the following duties: To assist the
President in the discharge of his regular duties, and in the event of the
absence of the President, to assume the duties of President.
Sec. IV The Secretary -Treasurer shall have the following duties: To call
roll; to keep a record of all proceedings of the association; to collect
all dues and other monies due the association; to pay out said monies on
the order of the association; and to send notices of all regular and
special meetings of the association. The Secretary shall make an itemized
report of all income and expenses to be presented at the first regular
meeting of each year. In addition, the Secretary shall maintain a current
list of all members in the association and shall maintain an up-to-date
list of members' equipment which shall be distributed to members on an
annual basis.
ARTICLE V
Meetings
Sec. I The regular meeting of the association shall be held in November
of each year. The time and location will be determined by the executive
committee.
Sec. II Special meetings shall be called by the President with at least
seven days written notice to the membership.
Sec. III A simple majority of the membership shall constitute a quorum.
Sec. IV The Roberts Rules of Order shall govern.
Sec. V Each member shall have one vote.
ARTICLE VI
Elections
Sec. I The election of officers shall be held at the regular meeting of
each year. This election shall be by secret ballot.
Sec. II The officers•of the association shall be elected for a term of two
years.
Sec. III In the event of a vacancy occuring in the office of the president,
the vice president will succeed to that office. The president will appoint
replacement officers for all vacancies.
ARTICLE VII
Committees
Sec. I The association shall have the following annual committees:
Executive; Film and Training Aids, and Safety.
Sec. II Any committee shall have the authority to request assistance from
any members of the association.
Sec. III It shall be the duty of the Executive Committee to handle all
matters that pertain to state legislation on matters of importance to the
association.
Sec. IV It shall be the duty of the Film and Training Aids Committee to
preview all new equipment training films and training aids and make
recommendations to the association regarding purchase. This committee may
be charged with maintaining a film and training aid library and schedule
the use by members only.
Sec. V It shall be the duty of the Safety Committee to keep all members
advised of new safety practices and equipment.
ARTICLE VIII
Amendment and Dissolution
Sec. I No amendment shall be made to these By -Laws unless proposed at the
regular meeting in writing.
Sec. II An amendment requires a two-thirds majority vote of the entire
membership for acceptance.
Sec. III This association may be disbanded by a three-fourths vote of the
entire membership of the association, and a published or served notice
shall be given to all members for that purpose at least one month before
such a vote shall be taken.
RESOLUTION NO.
A RESOLUTION AUTHORIZING JOINT AND COOPERATIVE AGREEMENT
FOR USE OF PERSONNEL AND EQUIPMENT -
REGIONAL MUTUAL AID ASSOCIATION
BE IT RESOLVED by the City/County of , as follows:
WHEREAS, the City/County of desires to become a member of the
Regional Mutual Aid Association and its (Title of
Representative) is its authorized representative, and; (Title
of Alternative Representative) its alternative representative, and;
WHEREAS, a mutual need exists between members of the Regional Mutual Aid Association
to share and'assist one another in the areas of emergency, disaster control, and
mitigation, and;
WHEREAS, the City/County of considers it to be in the best
interests of the City/County to enter into a mutual agreement with the other members
of the Regional Mutual Aid Association.
NOW, THEREFORE, BE IT mama), that the City/County of enter.
into agreement with the Regional Mutual Aid Association and hereby authorizes its
(Title of Representative) to represent the City/County of
in this association and the is authorized
to sign said agreement in behalf of said City/County of .
PASSED AND ADOPTED BY THE CITY/COUNTY OF THIS DAY OF
, 19_.
ATTEST:
No. 15171
MILLER-DAVIS Co.
Minneapolis
RECEIVED OF
PURCHASE AGREEMENT
Mendota Heights
CITY OF MENDOTA HEIGHTS
Minn.,
WHITE --Office Copy
YELLOW—Buyer's Copy
GREEN—Seller's Copy
PINK—Buyer's Receipt
March 19 84
the sum of Two Hundred and no/10Q
check
($200..0O ) DOLLARS
as earnest money and in part payment for the purchase of property at
(Check, Cash, to be deposited upon acceptance, or Note — State Which)
County of
Dakota
• situated in the
, State of Minnesota, and legally described as follows, to -wit:
(SEE ATTACHED LEGAL DESCRIPTION)
including all garden bulbs, plants, shrubs and trees, all storm sash, storm doors, detachable vestibules, screens, awnings, window
shades, blinds (including venetian blinds), curtain rods, traverse rods, drapery rods, lighting fixtures and bulbs, plumbing
fixtures, hot water tanks and heating plant (with'any burners, tanks, stokers and other equipment used in connection there-
with), water softener and liquid gas tank and controls (if the property of seller), sump pump, television antenna, inciner-
ator, built-in dishwasher, garbage disposal, ovens, cook top stoves and central air conditioning equipment, if any, used and
located on said premises and including also the following personal property:
N/A
all of which property the undersigned has this day sold to the buyer for the sum of:
T
which the buyer agrees ro pay in the following manner:
_—($..2.7.,.50O...Q0..) DOLLARS,
ore
Earnest money herein paid $ 200.00 and $..2.7.,.30Q.r.00.., cash, on /APT
closing.
The conveyance of the above described property to the City shall not alter the density
permitted for the balance of the adjacent property within the Planned Development,
owned by Perkegwin Investment Company.
The City agrees that it shall not use the land proposed for park purposes in the adja-
cent Planned Development owned by Perkegwin Investment Company for organized ball fielc
or fields until all of the land within such Planned Development is substantially devel-
oped or sold as subdivided property.
Seller shall pay in full all special assessments, both pending and levied, against the
property.
Seller shall pay all real estate taxes due in the year 1984.
Subject to performance by the buyer the seller agrees to execute and deliver a Warranty Deed
(to be joined in by spouse, if any) conveying marketable title to said premises subject only to the following exceptions:
(a) Building and zoning laws, ordinances, State and Federal regulations.
(b) Restrictions relating to use or improvement of premises without effective forfeiture provision.
(c) Reservation of any minerals or mineral rights to the State of Minnesota.
(d) Utility and drainage easements which do not interfere with present improvements.
(e) Rights of tenants as follows: (unless specified, not subject to Tenancies)
The buyer shall pay the real estate taxes due in the year 1S5 and any unpaid installments of special assessments payable therewith
and thereafter. Seller warrants that real estate taxes due in the year 1935 will be non homestead classification
(full, partial or non-homestead—stare which)
Neither the seller nor the seller's agent make any representation or warranty whatsoever concerning the amount of real estate taxes
which shall be assessed against the property subsequent to the date of purchase.
Seller covenants that buildings, if any, are entirely within rhe boundary lines of the property and agrees to remove all personal property
not included herein and all debris from the premises prior to possession date. SELLER WARRANTS ALL APPLIANCES, HEATING, AIR
CONDITIONING, WIRING AND PLUMBING USED AND LOCATED ON SAID PREMISES ARE IN PROPER WORKING ORDER
AT DATE OF CLOSING.
The seller further agrees ro deliver possession not later than .da.te...of...clo.sing provided that all conditions of this
agreement have been complied with. Unless otherwise specified this sale shall be closed on or before 60 days from the date hereof.
In the event this property is destroyed or substantially damaged by fire or any other cause before the closing date, this agreement shall
become null and void, at the purchaser's option, and all monies paid hereunder shall be refunded to him.
The buyer and seller also mutually agree that pro rata adjustments of rents, interest, insurance and city water, and, in the case of
income property, current operating expenses, shall be made as of date. ..o.f-closing •
The seller shall, within a reasonable time after approval of this agreement, furnish an abstract of title, or a Registered Property
Abstract certified to date to include proper searches covering bankruptcies, and State and Federal judgments and liens. The buyer shall be
allowed 10 days after receipt thereof for examination of said title and the making of any objections thereto, said objections to be made in
writing or deemed to be waived. If any objections are so made the seller shall be allowed 120 days to make such title marketable. Pending
correction of title the payments hereunder required shall be postponed, but upon correction of title and within 10 days after written notice
to the buyer, the parries shall perform this agreement according to its terms.
If said title is not marketable and is nor made so within 120 days from the date of written objections thereto as above provided, this
agreement shall be null and void, at option of the buyer, and neither principal shall be liable for damages hereunder to the other principal.
All money Theretofore paid by the buyer shall be refunded. If the title to said property be found marketable or be so made within said time,
and said buyer shall default in any of the agreements and continue in default for a period of 10 days, then and in that case the seller may
terminate tltis.contract-and on such termination all the payments made upon This contract shall be retained by said seller and said agent, as
their respective interests may appear, as liquidated damages, time being of the essence hereof. This provision shall not:deptWe eit1iet a'i`ry of
the right of enforcing the specific performance of this contract provided such contract shall not be terminated as aforesaid, and providedaction
to enforce such specific performance shall be commenced within six months after such right of action shall arise.
It is understood and agreed that this sale is made subject to the approval by the owner of said premises in writing and that the under-
signed agent is in no manner liable or responsible on account of this agreement, except to return or account for the earnest money paid under
this contract.
The delivery of all papers and monies shall be made at the office of:
>IAJ.G.l♦,...SMITH.,..EIDE...&.KELLER,. P.,A..
3908 Hwy. 1113, Eagan,. MN 55122
I, the undersigned, owner of the above land, do hereby approve
the above agreement and the sale thereby made.
PERKEGWIN INVESTMENT COMPANY
(SEAL)
Seller
Seller
Partner
(SEAL)
By Agent
I hereby agree to purchase the said property for the price and
upon the terms above mentioned, and subject to all conditions
herein expressed. CITY OF MENDOTA HEIGHTS
by:
Robert C. Lockwooyer its Mayor
and:
(SEAL)
(SEAL)
Kathleen M. Swanits Clerk
rt. AifVr rt,.Thc0c r(,flrl Cr T: Tr !"'!' a,t wr Ih1T Artvtrr
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