1996-11-191.
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CITY 4F MENDOTA HEIGHTS
QAKQTA COUNTY, MtNNESOTA
C1TY COUNCIL AGENDA
Ca11 to �rder
Roil Call
• . - i , i . . . .
Approval of C}ctober 'I 5 and November 5 Minutes.
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Acknowtedgment of the November 12 Parks and Recreation
Cammission Minutes.
Acknowledgment of the Treasurer's Report for October.
Acknowtedgment of #he �ire Department Report for August.
Acknawledgment of the Fire Department Repart for September.
Approvai to Transfer Fund to Equipment Reserve.
Approval to Issue a Temparary On-Sale L.iquar License to Visitatian
Convent for March 7 and March 8, 199? in Connection with Merrie
Market Auction, along with Waiver of License Fee.
Approval of the SaEe of Parcel No. 27-1 f404-133-{?0 by Dakota
Caunty at Public Auction for Nan-Payment of Property Taxes. �
Approval ofi '199C197 Property and Liabili#y Insurance Coverage and
Deductible.
Acknowleclge Receipt of Information Regardir�g Apache Street and
Decorah Lane Stop Sign Request Investigation.
Approval to Call Public Hearing on December 9 7, 1996 regarding the
Refunding of the Revenue Bonds Issued for the Lexington Heights
Apartments - RESBLUTION N0. 96•89.
Acknowledge Receipt of Information Regarding St. Paul Water Rate
tncrease.
Acknowledge Receipt o# an Update Regarding Bunker Hi!!s Street
Reconstruction.
Approval of Sign Permit Request for Oasis Market - 196Q Dodd Road.
Approval of Amended Parks Reservation Policy Resolution -
RESOLUTtON NU. 96-90
Approval of Manna Freight Plan Revision for a Ladder.
Approval ta Purchase Engineering Roac! Design Software Purchase.
Approval of List of Claims. (Available Tuesday)
Approval of the �ist of Contractors.
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6. Public Comments �
7. Hearina
**' a. Tilsen's Highland Heights Street Reconstruction - 8:00 p.m.
RESOLUTION NO. 96-91
= � i �:� :�� ► , �•
*' *' a. Case No. 96-26: Beckman - Antenna Tower Height Variance
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�v,,,, b. Discuss Mendota Mall Sign Policy Amendment Request.
c. Consider Full Time Recreation Programmer.
d. Consider Funding Request from Dispute Resolution Center.
e. Consider the League of Minnesota Cities Draft 1997 City Policies.
f. Discussion on Performing an Inventory and Optimum Use Analysis of
all Remaining Vacant Land in the City.
g. Schedule Parks and Recreation Commission/City Council Workshop.
9. Council Comments "
10. Adjournment to Closed Session to Discuss Labor Negotiations and �✓�S ����'-�
Adjournment to the December 4 Truth-in-Taxation Hearing.
0
0
Auxiliary aids for disabled persons are available upon request at least 120
hours in advance. If a notice of less than 120 hours is received, the City of
Mendota Heights will make every attempt to provide the aids, however, this
may not be possible on short notice. Please contact City Administration at
452-1850 with requests.
CITY OF MENDOTA HEIGHTS
l i�i1 � ►►i[�7
November 19, 1996
TO: Mayor and City Council
FROM: Kevin Batchelder, City Administrator
SUBJECT: Add On Agenda for November 19 City Council Meeting
Information originally indicated as Available Tuesday is now submitted for
Council review, item 5q (*). Additional information is submitted to items 7a and
8a (**).
3. Aaenda �do t� ion
,�- It is recommended that Council adopt the revised agenda printed on gold
paper.
5q. Approval of List of Claims.
Please see attached list.
7a. Tilsen's Highland Heights Street Reconstruction
Please see attached letters submitted by Tilsen Highlands Heights residents.
8a. Case LLQ,. 96_26: �eckman = Antenna Tower Height Variance
Please see attached information submitted by Mr. Beckman.
KLB:kkb
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
CITY COUNCIL AGENDA
NOVEMBER 19, 1996 - 7:30 P.M.
Call to Order
Roll Call
Agenda Adoption
Approvai of October 15 (Available Monday) and November 5 Minutes.
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Acknowledgment of the November 12 Parks and Recreation
Commission Minutes.
Acknowledgment of the Treasurer's Report for October.
Acknowledgment of the Fire Department Report for August.
Acknowledgment of the Fire Department Report for September.
Approval to Transfer Fund to Equipment Reserve.
Approval to Issue a Temporary On-Sale Liquor License to Visitation
Convent for March 7 and March 8, 1997 in Connection with Merrie
Market Auction, along with Waiver of License Fee.
Approval of the Sale of Parcel No. 27-16400-133-00 by Dakota
County at Public Auction for Non-Payment of Property Taxes.
Approval of 1996/97 Property and Liability Insurance Coverage and
Deductible.
Acknowledge Receipt of Information Regarding Apache Street and
Decorah Lane Stop Sign Request Investigation.
Approval to Call Public Hearing on December 17, 1996 regarding the
Refunding of the Revenue Bonds Issued :for the Lexington Heights
Apartments - RESOLUTION NO. 96-89.
Acknowledge Receipt of Information Regarding St. Paul Water Rate
Increase.
Acknowledge Receipt of an Update Regarding Bunker Hills Street
Reconstruction.
Approval of Sign Permit Request for Oasis Market - 1960 Dodd Road.
Approval of Amended Parks Reservation Policy Resolution -
RESOLUTION NO. 96-90
Approval of Manna Freight Plan Revision for a Ladder.
Approval to Purchase Engineering Road Design Software Purchase.
Approval of List of Claims. (Available Tuesday)
Approval of the List of Contractors.
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7. Hearina
a. Tilsen's Highland Heights Street Reconstruction - 8:00 p.m.
RESOLUTION NO. 96-91
= � � i-� .�� � . i-
a. Case No. 96-26: Beckman - Antenna Tower Height Variance
b. Discuss Mendota Mall Sign Policy Amendment Request. �
c. Consider Full Time Recreation Programmer.
d. Consider Funding Request from Dispute Resolution Center.
e. Consider the League of Minnesota Cities Draft 1997 City Policies.
f. Discussion on Performing an Inventory and Optimum Use Analysis of
all Remaining Vacant Land in the City.
g. Schedule Parks and Recreation Commission/City Council Workshop.
' � � �����=�
10. Adjournment to Closed Session to Discuss Labor Negotiations and
Adjournment to the December 4 Truth-in-Taxation Hearing.
Auxiliary aids for disabled persons are available upon request at least 120
hours in advance. If a notice of less than 120 hours is received, the City of
Mendota Heights will make every attempt to provide the aids, however, this
may not be possible on short notice. Please contact City Administration at
452-1850 with requests.
Page No. 1
October 15, 1996
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, October 15, 1996
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, was held at 7:30 o'clock P.M. at City Ha11, 1101 Victoria Curve, Mendota Heights, Minnesota.
Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were
present: Mayor Mertensotto, Councilmembers Huber, Koch and Krebsbach. Councilmember Smith had
notified Council she would be late.
AGENDA ADOPTION
Ayes: 4
Nays: 0
ACKNOWLEDGEMENT OF
MINUTES
Councilmember Koch moved adoption of the revised agenda for the
meeting.
Councilmember Krebsbach seconded the motion.
Councilmember Smith arrived at 7:35 p.m.
Council acknowledged receipt of the minutes of the October 1
Council meeting. Approval was tabled to November 5.
CONSENT CALENDAR Councilmember Huber moved approval of the consent calendar for
the meeting, along with authorization for execution of any necessary
documents contained therein.
a. Acknowledgment of the minutes of the September 25, 1996
Airport Relations Commission meeting.
b. Acknowledgment of the minutes of the October 8, 1996 Pazks
and Recreation Commission meeting.
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c. Acknowledgment of the minutes of the October 9, 1996
Airport Relations Commission meeting
d. Approval of the Treasurer's monthly report for September.
e. Approval of the probationary appointment of Curt Wimpee' as
Civil Engineer I at Grade XVII, Step A of the city's pay
matrix.
f. Aclaiowledgment of receipt of the NDC4 Executive
Director's Report.
Page No. 2
October 15, 1996
g. Authorization for the City Clerk to prepare specifications and
solicit quotes for a copy machine.
h. Authorization for the Mayor and City Clerk to execute a
Watermain Easement Agreement with the St. Paul Water
Utility for the Enterprise Corporate Centre project.
i. Acknowledgment of information from U.S. West
Communications regarding FCC rulings.
j. Authoriza.tion for the purchase and installation of a radio for
Fire Department truck number 2290 from Beaz
Communications for $3,721.03. �
k. Adoption for Resolution No. 96-83, "RESOLUTION
ACCEPTING ENGINEER'S FEASIBILITY REPORT AND
CALLING FOR A PUBLIC HEARING FOR STREET
RECONSTRUCTION AND REHABILITATION
IMPROVEMENTS TO SERVE TILSEN'S HIGHLAND
HEIGHTS, TILSEN'S HIGHLAND HEIGHTS PLAT 2 AND
TILSEN' S HIGHLAND HEIGHTS PLAT 3
(IMPROVEMENT NO. 96, PROJECT NO. 4)."
1. Approval of the List of Claims dated October 15, 1996 and
totaling $353,855.73
m. Approval of the list of contractor licenses dated October 15,
1996 and atta.ched hereto.
n. Approval for staff to begin the bidding process for
replacement of the Fire Station roof.
Councilmember Krebsbach seconded the motion.
Ayes: 5
Nays: 0
FIRE CELEBRATION Ms. Carolyn Dreelan and Mr. Brett Blaeser, Co-Chairpersons for the
Fire Department 50'� Anniversary Celebration, were present to
discuss the celebration. Ms. Dreelan explained that the first day of
the two da.y celebration will be held in conjunction with the city's
annual park celebration on August 15 and will include a parade,
softball tournament, children's activities, concessions at the fire
station and park, live music at the fire sta.tion and an open house at
the station. The open house will include fire deparhnent
memorabilia and history, including a history book. She explained
that if there is adequate funding, the celebration committee would
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Page No. 3
October 15, 1996
like to end the da.y's events with a fireworks display. The second
part of the celebra.tion is proposed to be a banquet for the fire
department members, spouses and guests. She asked that the city
assist in funding the celebration and that Council authorize a
temporary 3.2 malt beverage license to allow the ale of beer at the
softball tournament, unti19:00 p.m. She informed Council that the
committee feels that the department can control the coolers that axe
brought in and can cazd everyone wishing to purchase beer and
control consumption. The department feels that sale of beer would
be a good fund raiser. She informed Council that the banquet and all
of the August 16 events are estimated to cost $26,500, and the relief
association currently has $6,000 in funding and will hold fund
raising events until the celebration.
Mayor Mertensotto stated that Mendakota Country Club has paid for
the July 4, but the anniversary celebration will be on August 16. He
pointed out that a fireworks display is a very sizable expense.
Ms. Dreelan responded that it is possible that the fire department can
work with the vendors, etc., so that the fireworks could be held with
the celebration instead of July 4.
Fire Chief Maczko stated that the committee has not talked with
Mendakota., but since the celebration is a community event, perhaps
Mendakota would like to be partners in the fireworks. He stated that
Mendakota.'s July 4 fireworks is something the country club does for
the community and the department would not want to ask them to
change on the department's behalf.
Mayor Mertensotto stated that Council must be very sure that any
city funding for the anniversary celebration is for the benefit of the
public at laxge, and that the city could participate in any of the
events that are for the public.
Chief Maczko stated that the committee has been working with the
recreation programmer to come up with a true community
celebration, and what they have been discussing is combining the
park celebration and anniversary celebration into one big event.
Mayor Mertensotto responded that city funding must only be used
for those activities that aze open to the public, and the banquet and
dance for the fire department and guests is not open for the general
public and would not qualify for city funding. He did not think
Council would have a problem committing funds where the city
actually makes the payments to vendors. He stated that Council
expressed at budget time that it could comYnit up to $25,000 from
Page No. 4
October 15, 1996
Council's contingency. He felt that the liquor license request also
has ramifications, and if the city allows liquor sales in conjunction
with the pazk celebration, that becomes a problem because it would
appear to be city-sponsored.
Ms. Dreelan stated that the committee has spent some time going to
similar events in other cities, including New Ulm, which holds a city
event with beer. She stated that it is an excellent source of funding
and the department would like to know about the license now so that
they can pla.n the events.
Mayor Mertensotto responded that the city does not have dram shop
insurance and could grant a license to the Fire Relief Association,
which is separate from the city, but in doing so Council would be
endorsing the sale of malt liquor. He felt that if there were a
problem with someone being injured because of the sale of beer, the
city would be looked at as having deep pockets. He informed Ms.
Dreelan that the Relief Association would be required to obtain
dram shop coverage, with the Relief Association being the insured
and the city being a named insured.
Chief Maczko stated that the department fully expected to be to
have insurance and the Relief Association would certainly fund the
insurance. He stated that people will not be allowed to bring coolers
to the events.
Mayor Mertensotto stated that the insurance would have to be for a
$600,000 limit at the minimum, and that has been the case with the
issuance of permits to St. Peter's and others, the city license fee
would be waived.
Ms. Dreelan asked if it is permissible for the committee to check
into insurance.
Mayor Mertensotto responded that insurance is one issue that must
be resolved, but that he does not speak for the Council and the
Council members would have to be amenable to endorsing beer sale
in the city's park. '
Councilmember Huber stated that he would be willing to agree to a
license but the hours of sale must be discussed. He further sta.ted
that Council must be cognizant of the impact on the neighbors. He
felt that the city would not be setting a precedent for allowing the
sale of beer in city parks because the celebration is a one-time event.
Page No. 5
October 15, 1996
Councilmember Krebsbach stated that she would need to be very
clear that this is a unique situation and there will not be any requests
from softball teams for beer sales.
Ms. Dreelan responded that the department would not have control
over other organizations.
Mayor Mertensotto stated that Council must be sure to specify that
this is a major event in th ', combining both the park celebration
and the fire deparhnent' fifth 'versary.
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Councilmember Krebsbach stated that the location of the park is a
concern, and there aze many issues around the park. She stated that
she would need assurances from the softball league representatives
that issuing a license for the anniversary celebration will not be
viewed as setting preceden� She also stated that her concerns are
over the location of the pazk and the possibility that the deparlment
would ask for a license in subsequent years to sell beer as a fund
raiser.
Councilmember Smith stated that it must be made clear that
approval of a license would be done purely as an accommodation to
the 50`� anniversary and not for the park celebra.tion or softball
tournament.
Councilmember Krebsbach stated that there aze many members of
the fire department who are active with the adult softball league who
can communicate to the league that this is a stand alone request and
there will not be any future requests considered for beer sales for
softball.
Chief Maczko stated that the celebration committee would like some
indication from Council so that it can do planning.
Mayor Mertensotto responded that Council will have to discuss
hours of sale and other conditions and that it would have to be
explicit that issuance of a license would not set a precedent. He also
anticipated that there will be feedback from residents who are
viewing this evening's discussion on television.
Chief Maczko stated that the committee will work under the
assumption that they will get the license approval, with the
understanding that there will be conditions. He explained that the
committee will have a better idea on costs and whether beer sale is
something the committee wants to do. He pointed out that the
Page No. 6
October 15, 1996
fiftieth anniversary of the department will never be celebrated again,
and the next celebration will likely be the 75`� anniversary.
Mayor Mertensotto sta.ted that Council will commit up to $5,000 in
funding, from the budgeted contingency, for the public part of the
anniversary event.
Chief Maczko introduced Mrs. Alma Fischer to Council. He
explained that Mrs. Fischer is on the departmenYs history committee
and her husband helped organize the department and was a charter
member. .
Mayor Mertensotto expressed Council's appreciation to Mrs. Fischer
for working with the Fire Department committee in compiling the
departmenYs history book.
FIRE SAFETY AWARDS Fire Marshal Paul Ir�aiser and Fire rhief Maczko were present to
recognize a number of businesses for consistent emphasis on fire
safety during 1996. The businesses which were recognized were:
A.R.R.T, Applied Coating Technology, Associated Bureaus,
Batesville Casket Company, Center for Diagnostic Imaging,
Courlyard by Marriott, Ecolab, G.N.B., L.C.S. Metal Stamping,
Mendota Heights Animal Hospital, Mendota Heights Cycling and
Fitness, Minnesota. Knitting Mills, Snyder Drug Store, Solvay
Animal Health, Somerset 19 Condo Association, Somerset Country
Club, ,Specialty Equipment, St. Paul United Methodist Church, St.
Peter's Church, Tempco Manufacturing, Big WheeURossi,
Mendakota Country Club and Metro II.
BiJNKER HILLS STREET Council aclaiowledged a memo from Engineer Mogan regarding
IMPROVEMENTS inforining Council on the results of a Bunker Hills neighborhood
survey on proposed street improvements and a recent open house for
the neighborhood residents.
Engineer Mogan reviewed the survey results, stating that 62 of the
74 surveys which had been mailed were returned by property
owners. Of the responses, 36 residents (58%) prefer the total street
reconstruction project (option one), and the common concem they
expressed was related to the width of the streets. Several people
were concerned about losing trees due to street widening. He
informed Council that 4 residents were in favor of limited
reconstruction (option 2), 17.5 favored bituminous overlay (option
3), and 3.5 want no project. One survey was returned with no option
chosen. Mr. Mogan reviewed overheads showing survey results and
a map showing the roads withi.n the project bounda.ries. He
informed Council that there are no driveways served from Valley
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Page No. 7
October 15, 1996
Curve between Hilltop and Willow Lane, and that staff has
recommended that this section be reconstructed as a bituminous
trail.
Mayor Mertensotto asked if that street section serves as a cross-over.
He was concerned about emergency access to and from the
neighborhood in that area.
Mr. Mogan responded that he understands that it does not see much
traffic and is a nuisance. The other unusual aspect of the project is
how staff proposes to treat the alley betwee� Willow Lane and
Hilltop Curve. He explained that most of the residents who aze
served by the alley do not want any improvements on it and feel
very strongly about maintaining the gravel surface. He informed
Council that there are others in the neighborhood who would like to
see the alley paved, feeling that if there are all new streets in the
neighborhood, gravel would be tracked out onto t.hem from the alley.
He stated that if there are no alley improvements, he would
recommend that the properties abutting the alley be assessed for the
storm sewer that serves the entire neighborhood, but that he feels it
would be a mistake not to improve the alley at the same time as the
project is done.
Mayor Mertensotto stated that two of the lots would ha.ve public
street on Willow and two on Hilltop, which only leaves five on the
alley access. He felt that it would be a big mistake not to improve
the a11ey, as the five property owners would be choosing not to be
part of the neighborhood and the lack of improvement to the a11ey
could have a negative impact on those properties.
Mr. Brian Birch, 755 Willow Lane, stated that he did not respond to
the survey but would like to be heard. He informed Council that he
looked at the entire project area and measured each of the street
widths and identified where he felt there was only need for curb. He
reviewed that information, stating that he believes that 85% of the
neighborhood does not need curb. He also pointed out what he felt
were significant conflicts with trees and streets, and he felt that the
property owners on the alley use all of the neighborhood streets and
should be assessed the same as everyone else. He did not feel there
should be a different level of assessment for those properties. He
did not understand why option one indicates a 25 year street life and
option two anticipates a 15 year life when the street construction is
the same. He felt that the proposed street widths would create
significant problems with people's landscaping and did not see how
the funding for the project changes between the options but that a lot
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Page No. 8
October 15, 1996
of money could be saved by eliminating much of the curb and gutter
and storm sewer.
Mayor Mertensotto asked Mr. Birch if his main impetus in doing his
study was to lower the assessment cost.
Mr. Birch responded that it was not his intention to either raise or
lower anyone's assessment.
Engineer Mogan responded to Mr. Birch's question over street life,
stating that storm sewer serves the function of keeping water from
infiltrating into the structure of the street and if street struchue is
kept dry, that will extend its life.
Mayor Mertensotto stated that it has been proven that where there is
curb there is longer street life and that Council adopted that street
rehabilita.tion policy four years ago and cannot negotiate sxeet
•• widths for each neighborhood. He explained that Council is trying to
keep the street width at 33 feet, and the traveled portion at 30 feet,
and that the streets would be 34 feet, four inches from back of
concrete curb to back of curb. He explained that if the streets were
narrower than 33 feet, people would have a difficult time with trying
to park on both sides, and also the fire departrnent wants 20 feet of
lane width for emergency purposes. He also expressed concem
about the significant trees Mr. Birch had sited.
Mr. Birch pointed out the locations of the significant trees or shrubs
and steep grades. He stated that the rural setting of the
neighborhood is beautiful and that he likes the character of the
neighborhood the way it is (option 3) as opposed to the
neighborhoods that have curb ancl gutter.
Mayor Mertensotto questioned whether option 3 would be cost
effective. He pointed out that the city would not build the same type
of street as in option one without storm water controls to protect the
streets. He stated that the problem is that this neighborhood has
lazger lots than Friendly Hills and other neighborhoods, so the
proposed assessment is larger. He felt that more people would
support full reconstruction if the proposed $4,000 per lot assessment
could be lowered.
Mr. John White, 1897 Wachtler, stated that he does not want the
roads widened and felt that the 33 foot width would decimate the
existing oak and pine trees. He did not think anyone is arguing
against the curb, the storm sewer or the cost but oppose the 33 foot
width.
Page No. 9
October 15, 1996
Mayor Mertensotto responded that it took four years to develop the
street rehabilitation policy and there a standard street width is
necessary. He informed the audience that the policy, which includes
the 33 foot standard, has been followed with few deviations.
Mr. White stated that the neighborhood does not want the streets
widened, that he does not think anyone has a problem with the curb
and gutter or cost, but they do not want to lose the existing
vegetation, the oak trees or the country charm of the neighborhood.
He explained that his street is 19 to 20 feet wide now and all of his
neighbors have driveways to facilita.te eight to ten cars and do not
need on-street pazking. He stated that he never sees cars parked on
his street.
Councilmember Krebsbach asked how wide Fox Place is and stated
that the streets in Friendly Hills were all wider before construction
than the streets in Bunker Hills. She also asked if Council had not
discussed keeping Ridge Place at its existing width.
Mr. White responded that this was his understanding, beca.use Ridge
is a cul-de-sac. He stated that there are six homes on his section of
Wachtler and each of the lots can pazk at least eight cars in the
driveway. He felt that the only way the neighborhood will agree to
option one is to reduce the proposed street widths.
Responding to a question from Councilmember Huber, Engineer
Mogan stated that the existing street widths in the neighborhood
range from 19 to 33 feet.
Councilmember Huber stated that what he has been hearing from
neighborhood residents is that they are concerned about the street
width and what he thinks Engineer Mogan says in his memo is that
where 33 feet is impractical, construction could be 25 feet wide with
no parking in order to accommodate retention of most of the trees.
Engineer Mogan responded that that cannot be determined until the
final design stage when measurements are taken.
Councilmember Huber stated that from what he has heazd this
evening, it appears that people would like curb and gutter if the city
will work with them on street widths. He stated that he is willing to
do that, although he does not know if it will be possible to reduce
them to 20 feet. He stated that he appreciates that the rehabilitation
policy was very difficult to get approved, but if he had been on the
Council when the policy was adopted he may have recommended
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Page No. 10
October 15, 1996
that just because it is a community wide policy does not mean there
can be no deviations depending on the neighborhoods. -
Mayor Mertensotto responded that Council has adopted a standard
and should follow it or throw it out, but one of the things Cou.ncil
said when it set the urban street section was that the major concern is
over drainage. He pointed out that it has been the city's experience
that curb and gutter make streets last much longer, which is why the
30 foot design with curb was considered best. He stated that
Council does not want to force something on the neighborhood and
if the neighborhood wants a different option which would not
require the 33 foot width, Council should approve that option. He
stated that if Council does not follow the standard it has adopted, it
will be bending to public pressure each time a proposed project
comes up.
Councilmember Krebsbach asked Mr. White if he voted for option
one.
Mr. White responded that he voted for option 3 but that he made a
statement on his survey that his choice was not because of cost or
curb and gutter. He stated that he agrees that curb is needed in some
areas of the neighborhood, but the issue is over street width. He felt
that many of the residents voted for option one only because they
want curbs and it is the only option that included curb and gutter.
Councilmember Krebsbach felt that perhaps there would be
justification for treating the Bunker Hills neighborhood differently
on street widths, because the neighborhood is historic in some
regazds in that the sub-streets are a-typical and the lots are large and
staggered. She stated that she does not want to see thirty year old
oak trees removed just to build thirty foot streets. She sta.ted that
Council does not want to undermine a policy that has worked well in
other neighborhoods, but that perhaps in this unique neighborhood
the street width should be looked at street by street.
Mayor Mertensotto responded that in ivy Falls, the property owners
did not want curb and gutter and 33 foot widths and paid for their
own streets without city participation, which has set a precedent. He
explained that option one would result in the most durable street but
if the neighborhood does not want the option because of the street
widths, the streets would need to be replaced more frequently and
there would be no public participation.
Councilmember Huber explained the rationale behind city financial
participation in the full reconsfxuction option. He stated that just as
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Page No. 11
October 15, 1996
Council relies on its legal counsel, it must rely on its trained
professional engineering staff for recommendations.
Mr. Birch asked how Council can rely on staff when they cannot
even say where the trees are or the street widths.
Councilmember Huber responded that Engineer Mogan has done an
outstanding job, not only on this project but Friendly Hills and
Curley's as well. He pointed out that there is a considerable amount
of money involved in getting all of the information needed for the
project and Council does not authorize that lcind of expenditure until
a project is approved.
Mr. Gerome Caulfield, 829 Hilltop, in the audience stated that he
would like to express his extreme dissatisfaction with the
neighborhood meeting. He sta.ted that he is sure that most of the
people who chose option one are not present this evening, and in fact
most of the neighborhood is not present. He stated that he wants to
hear how his neighbors feel before he makes a decision and that
those who are not present do not have the benefit of hearing all the
questions that are being asked tonight. He further stated that he had
asked that the second meeting be a neighborhood meeting so that
everyone could heaz how their neighbors aze impacted, but the
meeting was one on one with the engineer. He sta.ted that if a
meeting is held again, he would like the whole neighborhood to get
together at the same time so everyone can heaz the questions and
concerns of their neighbors before responding to a survey. He
further stated that he would like his neighbors to know what the tax
impact of the assessment would , be, that assessments are not tax
deductible, and that they understand the tax consequences.
Engineer Mogan responded that he mailed an invitation to everyone
in the neighborhood and asked them to come and ask whatever
questions they wished. �
Councilmember Krebsbach stated that options one and two call for
33 foot wide streets but provides for a reduction to 25 feet where
there are trees. She stated that she assumes there is a feeling that if
the residents selected option one there would be some flexibility.
Mrs. White responded that the tree she is concerned about existed
before many of the homes were built and it is three feet from the
street.
Engineer Mogan responded that the city has 60 feet of right-of-way
and there is 20 feet of pavement now, which leaves forty feet of
Page No. 12
October 15, 1996
boulevazd. He explained that he could look at moving the street
withi.n the right-of-way to save the tree.
Councilmember Krebsbach stated that she does not see Council as
deviating from the policy if it would allow narrowing of the streets
where there is a need, in order to preserve the unique character of the
neighborhood.
Engineer Mogan stated that after the public hearing, he heard over
and over again that the residents did not want to destroy the
character of their neighborhood by going to 33 foot streets if they do
not have to. He informed Council that he told the residents that he
though Council would vary from the policy in order to save trees,
which would help preserve the neighborhood character.
Councilmember Krebsbach stated that, in terms of setting precedent,
. :�-
Council does have to have some standard which it holds, and that � •�
she would assume that if there is a street that carries a significant
amount of traffic, the community will realize t�at the street needs to
be a certa.in width in order for traffic to move properly. �
Mr. Caulfield stated that he agrees that Engineer Mogan is doing a
good job and if the engineer says that the streets must be a certain
width for emergency vehicles, etc., he would understand.
Mayor Mertensotto stated that the city would invest some money in
the project to find out which streets would need to be narrowed in
order to save trees, etc., and if Council can work with the
neighborhood in that manner something can be accomplished. He
informed the audience that Council cannot promise that the project
will begin next spring and be done next year, but that perhaps
Engineer Mogan can go back to look at the area and also to look at
additional storm sewer to handle water coming off the east side of
Dodd Road. He explained that another neighborhood meeting will
be held at a time appropriate for the neighborhood, and sta.ted that
Council wants to work with the residents.
Councilxnember Krebsbach stated that she would still like to see the
project constructed in the summer of 1997.
Councilmember Smith stated that the street rehabilitation policy is
not quite as rigid as it seems and the complete reconstruction
improvement refers to the curb and gutter because that extends the
life of the sixeets and gives a crisper look to the street. She pointed
out that Council has made accommodations on street widths and
wants to pay close attention to what works in the neighborhood
Page No. 13
October 15, 1996
under existing conditions. She asked what a narrower street with
curb a- er, o�ean to the neighborhood and what a street
n w than 25 would mean in terms of parking and traffic.
Engineer Mogan responded that any engineering text book requires a
twelve foot driving lane, and if it is a bituminous street with curb
and gutter there is 25 feet, face to face, there would be a 22 foot
bituminous pavement section and two eleven foot driving lanes. He
stated that while that might be an enormous width on the east coast,
it is deficient in the Midwest - 25 feet would not provide room for
parking, and it should be made clear to the neighborhood that if the
city were to go to 25 feet and people cannot negotiate through the
neighborhood because of on-street pazking it would have to be
marked and enforced for no parlcing.
Mayor Mertensotto stated that 30 feet, curb to curb, is his standard,
but he lost out on that when the policy was adopted at 33 feet. He
explained that the city does not have sidewalks and the streets are
often used for bicyclists and children and adults walking, and with
curvilinear streets, 25 feet wide is very dangerous. He stated that
Council tries to use the best information available and urban street
sections aze common - recent sfxeet reconstruction in the City of St.
Paul, with curb and gutter, have greatly improved its neighborhoods.
He pointed out that the city has a 60 foot right-of-way to provide
adequate room for storage of snow plowed from the streets. He
stated that aesthetics is not the tota.l answer.
Mr. Caulfield asked about the city's maintenance policy and stated
that he would like the city to inform the residents on what the
generally accepted maintenance policy in Minnesota is and what the
city policy is.
Responding to an audience question, Mayor Mertensotto stated that
Council will direct staff to look at the area and try to locate all the
trees and problems and see what can be done to move streets within
the right-of-way to avoid taking trees out. He stated that Council
needs to have a larger representation from the neighborhood and will
call a neighborhood meeting after all of the necessary information
has been gathered.
RECESS Mayor Mertensotto called a recess at 9:50. The meeting was
reconvened at 10:00 p.m.
CASE CAO 95-05, STROH Council acknowledged a memo from Public Works Director
Danielson regazding a request from Mr. Bernard Stroh for a one year
Page No. 14
October 15, 1996
extension of his critical area site plan for a new home at 1128 Sibley
Memorial Highway. Mr. Stroh was present for the discussion.
Mayor Mertensotto suggested that Council could grant the extension
with the caveat the permit does not run with the land and cannot be
transferred to another individual.
Mr. Stroh acknowledged the condition.
Councilmember Huber moved to grant a one year extension on the
critical area pernut for Mr. Bernard Stroh, tq November 7, 1997,
with the caveat that pernut runs to the applicant and not the land,
that it cannot be transferred to a subsequent property owner, and that
the applicant so aclrnowledges.
Councilmember Sxnith seconded the motion.
Ayes: 5
Nays: 0
MANNA FREIGHT Council acknowledged a memo from Assistant Hollister regarding a
request for building permit from Manna Freight. Mr. Alan Meehan,
from Manna Freight, and Mr. Randy Giesen, contractor, were
present for the discussion.
Mr. Meehan informed Council that he would like to begin
construction of Manna's world headquarters building and has
reviewed the plans and details with Mr. Dale Glowa. He stated that
Mr. George Burkhards, of United Properties, has submitted a letter
stipulating the comments made by Mr. Glowa and Mr. Burkhards
regarding suggested modifications which Manna Freight has agreed
to.
Mayor Mertensotto asked if the applicant has resolved the issue of
access to the second story.
Mr. Giesen responded that he and Code Enforcement Officer Berg
are working out what can be done within the building code to keep
the ladder inside the ' ding. He explained that the access ladder to
the roof top gas lin ' be internal on each level. He also
informed Counci anna Freight will be requesting a 20 foot
���� sign setbac 'ance so that its sign will conform to the United
ies sign policy.
Mr. Meehan stated that he has gone through extensive redesign of
the structure including a change to rock face block and tinted non-
opening windows, and improvement to the exterior of the building
Ayes: 5
Nays: 0
Page No. 15
October 15, 1996
by recessing the entry. He felt that the structure will look better than
the BDS building.
Mr. Glowa, present for the discussion, complimented Manna Freight
for the improvements made to the structure. He sta.ted that United
Properties have worked very well with Manna and appreciates the
improvements Manna has agreed to make, including banding over
the windows, interior drain system in the lower roof, an upgrade to
complete sod and irrigation, and compliance with the United
Properties sign policy. He stated that Manna has addressed all of
United Properties' concerns and United Properties is very pleased
with the changes that have been made.
Councilmember Smith sta.ted that typically Council sees the exterior
materials proposed.
Mr. Giesen responded that the primary exterior color will be sahara
with a rose accent strip and the material will be rock face block.
Mr. Glowa informed Council that the colors are very similar to the
BDS structure and United Properties is satisfied that the building
will blend in well.
Councilmember Huber moved to authorize issuance of the building
permit for the Manna Freights headquarters building consistent with
all plans and specifications on record and with the assurance that the
access to the warehouse structure will be internal ladder design.
Councilmember Smith seconded the motion.
Mayor Mertensotto directed Mr. Giesen to submit the sign plans to
city staff along with a variance application, for processing on the
November 5 consent calendar.
GNB Council acknowledged a memo from Assistant Hollister regarding a
request from Genesis Architecture for a building permit to remodel
the GNB building. Council also acknowledged letters from Genesis
regarding the permit application. Mr. Lynn Sloat, from Genesis
Architecture, and Mr. John Laib, from the Welsh Company (the
leasing company), were present for the discussion.
Mr. Sloat explained that GNB would like to remodel unused space
add an exterior stairwell and parki.ng on the south west area of the
building.
�
Page No. 16
October 15, 1996
Mayor Mertensotto expressed concern over the number of semi
trucks that will be coming to the site daily and where they will park.
Mr. Sloat responded that MnDOT /Department of Public Safety will
occupy the remodeled space, and Mn/DOT expects three to four
trucks will visit the site per day. He explained that one of the
activities that will be done at the Mn/DOT office is the pro-rate
licensing of trucks traveling through the state. He explained that
there would be an area for parking four trucks, that the building
currently has a loading dock and Mn/DOT is saying that that would
be enough. He stated that the trucks will be directed to the four
spaces at the southwest corner of the parkin,g lot.
Mr. Laib stated that from the GNB site, Mn/DOT and the
Deparhnent of Public Safety will be monitoring all of the roads in
the area, so they will need a satellite. The proposed exterior stair is
for emergency access.
Councilmember Krebsbach stated that she would like to hear a
presenta.tion from Mn/DOT on what the actual use of the office
space will be. `
Mr. Laib responded that Mn/DOT needs to be in the space on
December 1 and the second floor remodeling will be a11 for office
use. He explained that there will be no overnight truck parking.
Councilmember Smith asked why so many parking stalls are
proposed to be added if there will only be four trucks per da.y to the
site. She asked if the parking is to serve both Mn/DOT and the
trucks. She stated that her concem is that it appeazs there could be a
lot of truck coming through. She asked if all of the trucks will come
at one time.
Mr. Laib responded that the truck designated area will only be four
spaces and that Mn/DOT has indicated there would be a maximum
of four trucks a da.y, so four spaces were designed in case all of the
trucks came at the same time.
Councilmember Smith stated that it has been Council's intention to
keep truck traffic in the azea to a r�inimum. She stated that she
realizes the building remodeling is for office use, but typically there
are few trucks visiting offices. She further stated that Mn/DOT
appeazs to be talcing a small portion of the building, yet generating a
lot of the truck traffic.
Mr. Laib responded that he leases many office buildings and most
have truck traffic and loading docks for deliveries. He informed
�
Page No. 17
October 15, 1996
Council that Mn/DOT is leasing almost 35,000 square feet, or close
to one half of the building. He stated that the state agency and GNB
are the only tenants of the building.
Councilmember Smith asked about the potential that the truck traffic
will increase to several more per day in the future.
Mr. Laib responded that Mn/DOT has stated that there will only be
three or four trucks a day and that as technology changes, the
number of trucks per day should reduce. Responding to a question
from Councilmember Krebsbach, Mr. Laib stated that the Mn/DOT
operation is currently located in downtown St. Paul, in the Public
Safety building. He stated that the GMB space is currently empty.
He sta.ted that GNB plans to stay at the facility but is turning the
second story into generic office space. He informed Council that the
lease with Mn/DOT will be for five yeazs with an option for an
additional five years.
Councilmember Smith expressed concern over the huck traffic so
neaz to a residential azea.
Mr. Laib responded that the space will have.standard office use and
there will be some trucks, which is not untypical.
Mr. Sloat stated that remodeling the space will take about suc weeks,
so delay would cause a hardship for GNB. He stated that it would
be very difficult to put another tenant on the second floor.
Councilmember Krebsbach stated that she would like to see how
many trucks there will be and how that would affect development in
the area.
Mayor Mertensotto stated that he would rather limit the number of
trucks than delay the project. He further sta.ted that Mn/DOT would
then have to find some off-premises parking for any more trucks
than Council allows. Responding to Councilmember Krebsbach's
concern over truck traffic at Lexington and T.H. 110, Mayor
Mertensotto informed the applicants that there is a city ordinance in
place that restricts the size of trucks on Lexington and the limitation
starts just south of GNB.
Councilxnember Smith pointed out that access to the building is off
the frontage road opposite from a residential area and adjacent to
property that may develop as residential.
Page No. 18
October 15, 1996
Councilmember Krebsbach stated that she would like to see what the
operation is. She stated that she realizes it is an office function, but
it is a service that licenses semi trucks from the site and she felt it
would be very difficult in the future to talce a stance on requiring
office development in the area.
Mr. Laib responded that only 15% of the building would be used for
licensing - only a very small percentage of the Mn/DOT use will be
to service the trucks. He explained that most of the use will be the
Public Safety Department monitoring roads.
Councilmember Huber stated that Council spent a great deal of time
on SuperAmerica and limiting the size of vehicles coming to its site.
He was syrnpathetic to the time constraints but felt that Council
should look at the request more closely and receive a presentation by
the tenants. He was concerned that Mn/DOT might also close some
other licensing site and relocate it to the GNB building.
Mayor Mertensotto responded that if Council places a four-truck
restriction per day on the permit, the restriction should be enforced.
He pointed out that GNB has trucks coming to the site every day
now and he does not want them to lose the tenant.
Mr. Laib informed Council that he has been working with Mn/DOT
for nine months and the lease is very important to GNB.
Councilmember Smith stated that she would prefer that the licensing
function not be included and that she wants to be sure that Council
understands all of the ramifications.
Mr. Laib responded that he does not know if the lease would go
through without the licensing portion of the activity but that he
could discuss the possibility with Mn/DOT. He explained that the
4,900 square feet of space for licensing is in the middle of the
Mn/DOT space and the rest of the use has nothing to do with
licensing. He did not feel that three to four trucks per day is any
different from any other office in the city.
Councilmember Koch asked if Council were to place a four truck
restriction on approval if there would be a possibility that after the
five year lease GNB would come back again.
Mr: Laib responded that it is possible and that the state might move
the 4,900 square feet of licensing somewhere else but right now
there is a synergy in fitting all of the departments together at the
GNB facility.
Page No. 19
October 15, 1996
Mayor Mertensottb stated that Council's concerns is that there could
be a residential use developed directly south of GNB in the future.
Councilmember Krebsbach asked how many sites Mn/DOT is
considering and if a two week delay in approval would kill the
project.
Mr. Laib responded that MN/DOT is not looking at other sites and
has given GNB a letter of intent, the lease has been drafted and
furniture has been ordered.
Mayor Mertensotto pointed out that GNB is an existing facility and
if the Mn/DOT lease is lost the building could be vacant.
Councilmember Smith sta.ted that if Mn/DOT would agree to limit
truck traffic to three or four trucks per day she could agree to
approval but would want the city to have recourse if it turns out to
be more trucks. She asked whether a stipulation can be made in the
lease so that if there are more than four trucks per day the licensing
function must vacate the premises.
Mr. Laib responded that the stipulation could be put into the lease
before it is executed. Responding to a question from
Councilmember Smith about the tax sta.tus of the leased portion of
the buildi.ng, Mr. Laib stated that the building will be fully taxed
since it is privately owned.
City Attorney Hart sta.ted that the city would not have the right to
enforce the lease but could have the tenant sign a letter to the city
stipulating that the permit is granted in reliance on the covenant that
there will be no more than three to four trucks per day. This would
give the city the ability to enforce the covenant.
Mr. Laib stated that the truckers could come in via car to get the
licenses, and if there is a stipulation on only four trucks per da.y,
GNB could enforce the stipulation. He informed Council that GNB
will request approval to install an elevator in the future. He
explained that GNB staff would be located on both floors of the
building and the elevator would be used for freight. Responding to a
Council question on visitors to Mn/DOT, he stated that to his
knowledge the Mn/DOT use will be internal office space except for
licensing.
Ayes: 4
Nays: 1 Krebsbach
1
Page No. 20
October 15, 1996
Councilmember Koch moved to grant a conditional building permit
to GNB for remodeling the leased space which would include the
modifications necessary to install an exterior stairway and fire code
modifications as necessary with the provision that visitor parking is
limited to passenger vehicles only and not trucks and with the
understanding that GNB will obtain from its client a letter and
covenant agreeing that the licensing function occupying 4,900
square feet shall not exceed four trucks per day or will the function
will vacate the leased space within a reasonable amount of time.
Councilmember Huber seconded the motion.
City Attorney Hart was directed to prepare a resolution granting
approval of the permit for consideration on November 5.
Attorney Hart informed Council that he does a substantial amount of
legal work for the Welsh Companies, but GNB is the party that is
deemed to be adverse so he did not believe there is a conflict of
interest.
The applicants were informed that the conditional approval relates
only to the remodeling and parking expansion and does not include
the elevator.
ENTERPRISE CORPORATE Council acl�owledged a letter from Mr. Dale Glowa, United
CENTRE Properties, requesting approval of tenant signage for the Enterprise
Corporate Centre. Council also acknowledged a.n associated memo
from Public Works Director Danielson. Mr. Glowa was present for
the discussion.
Mr. Glowa stated that that signage policy proposed is for signs that
will be attached above each tenant entry. He explained that the band
will be the standard light brown color upon which each tenant can
place its logo and sign. He explained that each tenant sign must fit
the space provided and will be subject to United Properties'
approval. The signage includes two sizes, depending on the size of
the tenant: single tenants leasing an entire suite entry and multiple-
tenants which would be two signs representing two tenants that
share a suite entry.
Councilmember Krebsbach moved to approve the sign policy for
Enterprise Corporate Centre as submitted.
Councilmember Smith seconded the motion.
Ayes: 5
Nays: 0
Page No. 21
October 15, 1996
AIR NOISE Council aclrnowledged a memo from Administrator Batchelder
regarding Airport Relations Commission recommendations for
additions to the Mitigation Committee recommenda.tions regarding
airport operations and airport mitigation activities. Council also
acknowledged a letter from Mr. & Mrs. Courtney Pince regarding
FAA/MAC Part 150 eligibility for his home which was not included
in the program but is in the saxne block and same side of the street as
other homes on Wagon Wheel which were selected for the program.
Mr. & Mrs. Pince were present for the discussion.
Mayor Mertensotto stated that one item he has wanted back into the
recommendations is that the cities recommend where the boundary
blocks should be since the cities are more familiar.
Administrator Batchelder informed Council and the Pinces that the
city has received a very deta.iled map from MAC on the Part 150
Program which shows where LDN contours cut through blocks. He
stated that the map shows that four homes west of Rogers Lake on
Wagon Wheel should be included in the program, but that the city
has not heard formally from MAC that those homes will be included
for 1997.
Mayor Mertensotto briefly discussed the recommendations. He
sta.ted that it is his contention that all of the Curley neighborhood, all
of Wagon Wheel Trail, the Rogers Lake Addition and all of the
original Friendly Hills should be included in the Part 150 Program
because all of those areas are subject to 90 dB but they aze not in
LDN 65. He also informed Council that he will be pushing to get an
agreement in place on completion of the north-south runway before
the legislature is back in session.
Councilmember Krebsbach stated that a resident complained to her
about C-130's doing night flights low over Mendota Heights and she
would like fore information on the issue. She pointed out that there
was a recent crash in Italy during a low approach operation and she
was concerned over safety issues.
Mayor Mertensotto responded that the MAC has no control over
military operations.
Responding to a question from Councilmember Huber,
Administrator Batchelder stated that MAC delivered a very detailed
map to the city two weeks ago showing LDN 65 contours and all of
the homes in the city that are eligible for Part 150. He informed
Council that it was apparent on the map that LDN 65 intersected the
blocks on the north side of Wagon Wheel and east of I-35E and only
Page No. 22
October 15, 1996
two homes aze included in the program. He sta.ted that the MAC
staff has agreed there was an enor and the city has asked MAC to
make a decision - the other homes should be included if the
boundary maps aze correct.
Councilmember Huber asked what the city can do for the Pinces and
stated that the city should at least get MAC to admit that the
properties should be included in the program
Mayor Mertensotto sta.ted that he believes the Part 150 money for
1997 and 1998 will principally go to Minneapolis and perhaps
Bloomington if the 4-22 runway recommendation is approved.
Mr. Pince stated that the planes are coming more rapidly - every
forty seconds, and the ones between 9:00 p.m. and 1:00 a.m. are the
most bothersome.
Councilmember Smith stated that she pointed out at the MASAC
meeting that the number of planes seems to be increasing and they
are flying later. She stated that since MAC has little control over the
planes that are delayed in the evening, she suggested cutting back on
the shoulder hours.
Administrator Batchelder stated that he will be at the MAC on
October 16 and will try to get a confirmation from Mr. Vecchi that
the homes on Wagon Wheel will be included in the program.
It was the consensus of Council to approve the recommendations of
the Airport Relations Commission and direct the Mayor to advocate
inclusion of the Airport Relations Commission's recommendations
in the MSP Mitigation Commission recommendations.
COLJNCIL COIVIlVIENTS Councilmember Huber informed Council on comments he has
received from Friendly Hills residents wanting a stop sign at
Decorah and Apache. The matter was referred to the Police
Departrnent for review.
Councilmember Huber expressed concern over safety on Delaware
Avenue at Huber Drive. He stated that although there is a no-
passing zone on Delaware, people going south on Delaware try to go
azound cazs tuming onto Huber and there is very poor visibility and
no turn lane. It was the consensus to direct staff to refer the matter
to the Dakota County Highway Engineer, asking that the County
construct a right turn lane along southbound Delaware at Huber.
Page No. 23
October 15, 1996
ADJOURN There being no further business to come before the Council,
Councilmember Koch moved that the meeting be adjourned.
Councilmember Huber seconded the motion.
Ayes: 5
Nays: 0
TIME OF ADJOURNMENT: 11:30 o'clock A.M.
ATTEST:
Charles E. Mertensotto
Mayor
Ka.thleen M. Swanson, City Clerk
1
7�-
LIST OF CONTRACTORS TO B!3 APPROVED SY CITY COIINCIL
Excavating Coatractor License
Tom Melling Excavating Inc.
General Contractor License �
Fendler Construction
,Acme Awning Co.Site Works Design, Inc.
Site Works Design Inc.
�-• � •
11/11/96 MON 13:19 F_�
-►-►-► �ENDOTa HEIGHTS 1�j001
Page No. 1
November 5, 1996
CITY QF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, November 5, 1996
Pursuant to due call and notice thereof, the regular meeting of the City Counci� G�ty af Mendota
Heights, was held at 8:U0 o'clock P.M. at City HaII, 1101 vctoria Curve, Meadota. Heights, M�nnesota.
Mayor Mertensoito ca�led the meeting to order at 8:04 a'clock P.M and explained a public election
return program would be simultaneously broadcast on government access Channels 18 and 33_ The
following members were preseTrt: Mayor Mertensotto, Councilmembers Huber, Koch, Krebsbach and
Smith.
AGENDA ADOPTIOIv'
Ayes: 5
Nays: 0
Cauncilmember Smith moved adoption of the revised meetin� a�enda.
Councilmember Cook seconded the motian.
APPROVAL OF MINiJTES Councilmember Huber moved approval of the minutes of the
September 17, 1996, Coun.cil meeting as corrected.
Councilmember Smith seconded the motion.
Ayes: 5
Nays: 0
Councilmember Krebsbach moved approval of the amended minutes. af
the October 1, 1996, Council meeting as corrected.
Councilmember Smith seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR Councilmember Koch moved approval of the consent calendar for the
meeting and to authorize for execution of any necessary documents
contained therein. �
Councilmember Koch asked for clatification of Item (d) that there
would he no more than four trucks per day on this site.
Councilm.ember Krebsbach nated there is an arrangement to have no
more then four trucks present at one time and that GNB would aot
request load limit restrictions be changed on Lexington.
a. Acl�owledgment of the minutes of the October 22, 1996
Planning Commission Niinutes.
11/11/96 �iON 13:19 F_� ' �-+-► �fENDOTA HEIGHTS l�'002 ''
Page No. 2
November 5, 1996
b. AcknowIedgment of the Building Activity Report for October.
c. Aclaiowledgme� of Receipt of Information Regarding Pine Creek
Estates Improvement Project Status.
d. Approval of Modi.ficaxions to the Agreement on the GNB
Building Permit_ � �
e. Adoption of Resoluiion No. 96-55, "RESOLLTTION ELECTING
TO CONTINUE PA.RTICIPATING IN TI� LOCAL HOUSING
1NCENTIVES ACCOUNT PROGRAM UNDER TI-�
METROPOLTTAN LNABLE CO1��TIES ACT -
CALENDAR YEAR 1997_"
f. Approval ta Extend Summer Engineering Aide Employment.
g, I.tEMQ�VED FROM AGENDA Authorization to I�'tre an
Appraiser and Authoriza.tion to Direct the City Attomey to Begin
Legal Defense for Curley Street Rehabilitaxion Assessment -
Appeal.
h. Authorization to Execute a Private Watermai.n Agreement
between the City of Mendota Heights and Dakota Caunty HRA
for the HRA Senior Housing Facility.
i. AppravaI to Conduct Adjourned Meetings On Wednesday,
December 4 at 7:30 p.m, and on Wednesday, December 1 I at
5:00 p.m. for the Purposes of Canducting the City's Truth-in-
Taxation/Budget Initial Hearing aad Subsequent Hearing.
j. Adoption of Resolution No. 96-86, "RESOLIJTION GRANTING
A SIGN SETBACK VARIANCE FOR MAI�INA FREIGHT."
k Approval of List of Claims.
1. Approval afthe List of Contractors.
Councilmember Smith seconded the motion,
Ayes: 5
Nays: 0
PUBLIC COMIvv�NNTS Mayor Mertensotto welcomed Bob Franklin, an instructor from the
University of St. Thomas, aiong with his cIass of inedia reparting
students.
�,
11/11/96 �ON 13:19 F.a.k
-+�-+ MENDOTa HEIGHTS l�] 003
Page No. 3
November 5, 1996
INTRODUCTION Mayor Mertensotto introduced Mrs. Mendota Heights 199�, Margaret
Datcher. Mrs. Dutcher explained she has lived ia Mendota Heights
since 1991. She is a musician, having graduated from Hamline
University with a degree in music education. Mrs. Dutcher is currently
wor�ng part-time as a registered nurse for United Health Care. She
became acquainted with the Mrs. Nfinnesota Pageant in January 1996 at
the Women's Expo. Mayor Mertensotto thanked Mrs. Dutcher for
visiting with the Council and wished her success in the upcoming
pageant_
BID AWARD Mayor Mertensotto explained the bids which had beea received relative
to the fire hall. roof replacement noting the low bid was received from
Berwald Roofing Company in the amount of $b4,673. ��
Councilmember Smith moved a,ccepting the bids aad awarding the
wntract to Berwald Roofing Company ia the amount of $64,673,
including Alternate Item No. 1 in the amaunt of $2,636 far this item_
Councilmember Krebsbach seconded the motion.
CounciImember Smith asked if references had been checked and Mayor
Mertensotto noted two references were checked and returned very
favorable.
Ayes: S
Nays: 0
UNFIN�SHED AND NEW BUSINESS
CONSIDERATION OF TOBACCO
RESTRICTION ORDINANCE
Mr. Steven lViackes has requested the City Counci! consider an
ordinance which would restrict youth access to tobacco in Mendota
Hei�hts. Mr. Markes has been working with Ms. Crina Adasiewicz,
Preventian Specialist at the Dakola Alliance for Prevention (DAP).
DAP is supporting the .Leat,aue of Minnesota Cities model policy as the
uniform policy for the consideration of municipalities in Dakota
County.
Mayor Mertensotto asked Mr. Markes if any other ordinances had been
considered smce the proposed ordinance is extremely detailed. Mr.
Markes stated he felt the ordinance was detailed to allow cities to
choose options wifihin the ordinance and to tai�or the ordinance to meet
the needs of the City.
Ms. Crina Adasiewicz appeared and explained the program noti.ng it has
been faund there is a 40 percent success rate af the purchase of
tobacca by minors in Mendota Heights. Ivis. Adasiewicz acknowledged
11/11/96 MON 13:20 F.� �i� MENDOT� HEIGHTS �j00� "
Page No. 4
November 5, 1996
the ordinance is very detailed, however it has worked with iadividual
cities.
Coun.ciimember Krebsbach requested an explanation of the penalty for
sale of tobacco to minors. Ms. Adasiewicz explained it is currently a
grass misdemeanor if a clerk selIs to a minor. Iviirlt�tesota does not
provide a penalty for the vendor. The League of Ivfinnesota Cities
addresses penalizin� the vendor throagh an administrative process.
Councilmember Krebsbach stated she would want to be clear on the
Minnesota State Law versus the Lea�e of M'innesota Cities ordinance.
NIs. Adasiewicz stated the City can chaose to penalize the vendor with
a graduated fee type penalty_ This would be an option to be decided by
the City Council. The clerk, however, could still be subjected to
ctimina] prosecutio�
Ms. Adasiewicz pointed out the ordinance could include a provisian for
twice per year checks to monitor compliance_ License fees could be
increased to cover the cost of the complia.nce checks. '
Councilmember Koch inquired if the City ardinance would supersede
the State staxute. Ms. Adasiewicz stated the City would not supersede
the State. Councilmember Koch pointed out if the City is worlg.ng wit�
the State and this could be achieved through State statute, there would
be no need for a city ordinance_ Ms. Adasiewicz felt there would be a
benefit to the City taking some control pertinent to their own city.
Mayor Mertensotto asked the students from St. Thomas for their input.
Alison Kelly agreed with the propasal noting she has smaked since she
was 14 years old and never had a problem purchasing cigarettes_
Mayor Mertensotto felt it wouid be important to get the cooperation of
other cities to obtain legislation which would be widely used. He
requested copies of the ordinances which have been adopted by other
cities. He expressed concem with the amount of detail involved in the
ordinance and felt decisions would need to be made on how to conduct
the program as well as how it would be funded. Councilmember Smith
requested comments from the Police 13epartment be forwarded as well
since thcsc are issues which need to be dealt with.
Mr. Markes noted the City wauld have the option of maldng the
penalty adrninistrative or a misdemeanor. Councilmember Krebsbach
expressed concern if the peaalty is too harsh, it could patentially not be
enforced. Ma.por Mertensotto feit the focus should be on the vendor as
opposed. to the person making the mistake.
11/11/96 �ON 13:20 F.�
�
TREE PRESERVATION
ORDINANCE
-►-+i MENDOTa HEIGHTS � 005
Page No. 5
November �, 1496
Atiministrative Assistant Patrick Hollister reviewed this matter, nating
Ms, Ridder has verified that his memo of October 25, 199b, accurately
represents her position. Ms. Kathleen Ridder appeared to address any
questions or concerns of the Council.
Councilmember Smith stated. the intent was not to restrict the cutting of
all trees, but trees under cettain candirions. She felt the first ordinance
was more restrictive and suggested adding a preamble outlining the
CounciPs intent. Councilmember Smith felt the Council's primary
concern was w'h respect to perimeter trees on developable property.
Mayor Mertensotto e�Iained the reason for the present tree
moratorium was due to a clear cut which took place at the east end of
the bridge clearing five to six acres. This resulted in the removal of
many large trees regardless of the type or size of trees they were. The
Council did noi want to restrict a hame owner who has dead trees on
their property. The moratorium was in place for one year and then
extended for six months.
Ms. Ridder stated her position is accurateiy explained in. the discussion
provided to Council. She felt Appendix A was ioo restrictive. Ms.
Ridder noted she and her husband own the largest piece of property in
the city and feels the ordinance was directed toward their properiy
alone since most of the remaining progerty in ihe city has been
developed.
Mayor Mertensotta pointed out the proposed ordinance addresses the
clear cutting or indiscriminate removal of significant trees.
Councilmember Smith did not feel this would target only the Ridders'
property. Properties of one and two acres would he considered
developable lots to which this ordinance would apply. Mayor
Mertensotto stated there are enongh parcels which could fall under the
70 percent rule and be divided into two sepazate properties.
CounciImember Krebsbach inquired if it would be the goal of the
Ridders to �rade and develop the land, Ms. Ridders commented they
have no plans to do anything at this point. She felt the tree ordinance
targeted their property.
Councilmember Krebsbach felt tlie first ordinance generated made
property owners fearful they would not be allowed to ma.nage their
own propeny. She stated the Council would like a moratorium where
the City has the ability to woik with the property owner to allow for
some consistency between developments.
11/11/96 MON 13:21 F.� �i� hiENDOTA IiEIGHTS 1�006 `
Page No. 6
November 5, 1996
Councilmember Smith poimed out it is not the internion of the Council
ta deprive a praperty ownefs rights for subdivision or development af
the land. She stated the intent is to promote thoughtfUl development as
well as preserve as many uees as reasonably possible while allowing the
property owner their existing rights.
Ms. Ridder expressed her apinion this is an unfair burden to place upon
the last largest piece of land in the City. Councilmember Krebsbach
commented it is not unusual for suburban municipalities to have some
sort of tree preservation ordinance.
Cauncilmemher Hnber noted there are other parceis of laad w}uch
wauld be affected by the ordina.nce and stated it was his personal
feeling that Appendix A is more restrictive due to Section 2.1 which
defines a significant stand of trees. Councilmember Huber generally
supported the views of Councilmembers Smith and Krebsbach with
respect to guarding against a clear cutting.
�ouncilmember Smith stated 'she would like to work with th� properiy
owners as well as preserving the good intentions of today.
Mayor Mertensotto asked if aerial pictures are available of the city.
�'ublic Warks Director rm Danielson stated these would be available.
Mayor Mertensotto requested sta�ff look at the boundaries and see
where cc�ncerns would lay with respect to clear cutti.ng.
Ms. Ridder felt Append� B to be least restrictive. Mayor Mertensotto
felt a better inventory needs to be taken of what the City is trying to
protect and suggested. specificalty speal�ing with the Iand own.ers to get
their input. Councilmember Smith noted her agreement stating the City
needs to work with the affected property owners.
CASE NO. 96-3 I: ACACIA CEMETERY
1�SOLUTION NO. 96-87 Administrative Assistant Patrick Hollister addressed this matter
explaining the plan to install a 40' Iugh bell tower at A:cacia Cemetery
. for use during memorial services. Kurt Bendey of Acacia Cemetery
appeared and addressed the Council.
Mayor Mertensotto inquirerl as to the appearance of the bell tower.
1V,ir. Kurt Juakert noted the bell tower is constructed of 6 x 6 x 4
quarter inch steel and will be dark bronze in color, in addrtion to
making an attractive presentation.
Mayor Mertensotto asked if the volume of the bells could be
controIIed. Mr. Junkert noted the sound of the bells is reproduced and
the volume can be controlled. The bells are approximately 56 decibels.
,
11/11/96 �fON 13: 21 F_� -+-►� �ENDOTa HEIGHTS Q100 i
Page No. 7
November 5, 1996
He noted the majority of the sound will be directed down the hill
toward the cemetery_
Mayor Mertensotto thanked Mr. Bentley and Mr. 7unkert for attencliing
the meeting.
Councilmember Smith noted wiih respect to height variances and
towers there are coacerns for the structural integrity of the tawer far
safety pwposes. In additio� she noted the tower is aesthetic. Mr.
Bentley explained he has obtained the engineer's approval for this
project and these approvals are on file with the City_ Mayor
Mertensotto noted the Planning Commission had given their approval.
Councilmember Huber inquired as to the visibility of the tower if a
person were not on the cemetery grounds. Mr. Bentley stated it could
not be seen if the person were not on the approach. Mayor
Mertensotto noted the nearby praperties are well removed and
screened from this area.
Councilmember Smith maved adoption of Resolution No. 96-87,
"GRANTYNG TWO HEIGHT VARIANCES FOR ACACIA
CEMETERY." �
Councilmember Koch seconded the motian.
Ayes: 5
Nays: 0
MCNEILL PROPERTY ACQUISITION/
STREET SWEEPINGS SITE Public Works Director Tim Danielson reviewed this matter requesting
the Council give staff the authority ta contract with Barr En�ineeri.n�
to provide services as outlined in the proposal. All project costs will be
funded out of'TIF.
Ken Haberman of Bair Engineering appeared. He exptained the couniy
and state have identified past practices associated with petroleum
contamination and general waste material disposed af on the praperty
as well as contamination which was detected from an off site source.
Solvents have mi�ated through the ground water and contaminated a
private well oa the properry. For some years, the PCA has provided
bottled water to the residents and, therefore, that well is no longer in
existence.
Mr. Ha.bemian noted contaminated property may be acquired and if the
City can distinguish its actions from past actions, the liability
protections may be passed on to the City. In this particular cas�, the
City would be eligible for liability protection and not be held
responsible for cleaning of contamination. Mr. Haberman exglained if
11/11/96 �ON 13:22 F.�� i�� MENDOTa HEIGHTS [�003 �
�
Page No. 8
November 5, 1996
the develapment or land use encounters the contamination and there is
not a way for rt to distinguish itself, there w�uld then be a need tc� do
some mitigation
In the case of petrolenrn contaznination, the State has a fund through
which the City can be reimbursed for up to 90 per�ent of those costs.
Mr. Haberman noted the real issue to be that there has been some
inves6gation completed on this partioulat piece of property. The last
investigation was in 1992. Mr. Haberman explained the first step
would be to obtai.a access to the property to perfarm a site inspection.
He noted the PCA has the authority to gain access to contaminated
property.
Ma.yor Mertensotto question if the groposed $12,115 would include all
other costs. Mr. Habeiman stated it wouid not include the costs if
contamination was found after the inspection. At that time another
proposal would be submitted. Mayor Mertensotto stated his concem
would be to have a cap on the cost.
Mayor Mertensotto recessed the meeti.ng for an election telecast at
9:35 p.m. and resumed the meeting at 9:40 p.m.
Councilmember Krebsbach inquired why the City would need to spend
this money to deposit sueet sweepings_ In addition, she inquired with
respect to the Petro Fund. Mr. Haherman stated the Petro Fund was a
law and a sowce af state fnnds which was created in 1987-88. This
particular property has a storage taak and there were releases from that
tank and a question arose whether the contaminated soil had been
remediated. Mr. Haberman. explained several rationales for this type of
work.
Mayor Mertensotto explai.ned if the City acquires and condemns the
properiy as a disposal site, the City will need to spend the $12,000 ta
ascertai.n the coadition of the property and the status of the
contamination. �
Councilmember Smith inquired if street sweepings would be a good
mix with respect to what is presently at the site. Mr. Haberman
explained solvent and petroleum cont inants are very di.fferent from
street sweeping contaminants. He noted physically the locatian of
materials can be changed and some clean up can be done, including the
addition of clean fill to allow for better management practices.
City Attorney Patrick Du�y asked if the costs would include the cost o`
the VIC program. Mr. Haberman noted that cost is not included and
the hourly rate would be appro�mately $85, subject to change
.
ii/li/96 �SON 13:22 F.� -+-►-► hiENDOTa IiEIGHTS C�009
Ayes: 5
Nays: 0
NIENDOTA PLAZA SHOPPING
CENTER SIGN POLICY
Page No. 9
November 5, I996
quarterly, There would be no applicadon fee. The cost is driven by the
number of hours spent doing the reports and meeiing wiih the City.
Mr. Haberman stated a No Association Determination ranges in cost
from $1,000 to $5,000.
City Attorney Duf�y noted a request for a No Actign Letter as well as
technical assistance. He asked if these requests are included in the
$1,000 being requested. Mr. Haberman noted they are included in that
cost.
Mayor Mertensotto expressed concem the City have some cornrol over
the expenditures which would be made. He noted. the City would be
committed initiall.y until the contamination ean be identified to the
extent of $12,115 without prior approval.
Councilmember Smith moved� to proceed with the acquisition of the
McNeill site, contracting with Barr Engineering with a cap of $12,115
and approving the proposal of Barr Engineering, authorizi.ng the Mayor
to execute the contract.
Councilmember Koch seconded the motion.
Public Works Director Jim Danielson addressed this matter explaining a
second sign has been requested for the soirth side of the building. The
praposed sign will contain 22.66 squaze feet of signage and will state
"Dentist." The request will meet the requirements of Paster Enterprises
proposed sign criteria amendments which are also before the Council
for review and approvai. Danielson asked if the Council desires signs
to be allowed on the back wall.
Mayor Mertensotto noted tbis is a PUD and there is a sign ordinance in
the City. He asked to wh2t degree the policy ofthe shopping center
follows the ordina.nce and would a precedence be set with respect to
� allowiag this request. Danielson noted the City has been following the
' ordinance. The amourrt of signage is usually directly related ta the
amount of frontage which is available.
City Administrator Kevin Batchelder noted any �si�n which is erected at
the glaza would have to comply with the sign criteria adopted as a part
of the PUD or the si�n criteria plan of the plaza. If there was not a
PUD or a sign criteria for Mendota Plaza, a tenant or the plaza would
need to come before the City with each individual sign request which
would be compared against the City zoning ordinance.
,
ii/li/96 �oN 13:23 FA� -+-+-• MENDOTa IiEIGIiTs �oio
Page No. 10
November 5, 1996
Adrni.nistrator Batchelder did not believe the Mendota Flaza Shogping
Cetrter si�n criteria is creating variance or devintion from thc gcneral
zoni.ng sisn provisions. It is perhaps more restrictive in that it limits the
location, si�.e and tyge af sign which can be put up �t the plaza. Thi� is
more siringent than the present zoning ordinance_
Mayor Mertensotto asked if this request were granted, would this open
up the opportunity to allow signs all around the building. Danielson
noted this is the concem to be addressed.
Mayor Mertensotto expressed concern the lighting is then exposed to
siurounding residential properties. In addition, he noted the sign
appears quite massive.
James Everson of Paster Enterprises appeared and noted. the sign being
requested by Dr. Wild is within the requirements af the shopping center
criteria. �
Mayor Mertensotto felt the hours of illumination and the intensity of
the sign should be addressed. He further noted any other entity
wanting a rear entrance would desire a siga Mayor Mertensotto stated
he would like to discuss this matter with the applicant to ascertai.n the
mitimum which would be acceptable and what restrictions could be
agreed upon. Mr. Everson stated he would look into this matter.
Mayor Mertensotto tabled this matter pending a response from Mr.
Everson.
SIGN PERMIT REQUEST MENDOTA PLAZA
{DR PAUL WII.D FAMII.Y DENTISTR'Y}
This matter was considered alon� with A�enda Item 9(e) above.
CASE NO. 96-32; WETLANDS PERMIT AND CUP
RESOLUTYON NO. 96-88: Public Works Director Danielson addressed this matter and noted plans
are being developed with the MPCA and the Corp of Engi.neers to
improve the pedestrian/cyclist crossing at the southeast corner of the
intersection of I�i�hway 110 and H'ighway 149.
Mayor Mertensotto asked for cIarification of the purpose of the
Condirional Use Permit. Danielson noted the purpase of the CUP is for
the fill, explaining any fill project over 400 cubic yards would need a
permit.
Mayor Mertensotto asked if this would be limited to putting in fill,
noting the Council has not received any design plans. Danielson stated
11/11/96 MON 13:23 F.�
Ayes: 5
Nays: 0
AZvATS 1997 LEGISi,ATI'VE
-►-►-+ I�ENDOTa HEIGHTS l�j O11
�
Pa�e No. 11
November 5, 1996
the permit is limited to the fill, noting design plans will be brought
before the Council when they are completed.
Councilmember Smith asked for confirmation t.hat the proposal will not
have any impact on the wetland itself and that it will not impair the
function of the wetIand. Danielson confirmed. thi� �nd stated this will
sirnpIy extend the culvert far enough to widen the boulevard area. to
allow for the construction of an eight foot wide trail.
Councilmember Smith moved adoption of Resolution Na. 96-88,
"GRANTING A WETLANDS PERMIT AND A CONDITIONAL
USE PERMIT FOR LAND RECL�TION TO TT� CITY OF
MENDOTA HEIGHTS." �
Councilmember Kach seconded.
POLICY PROGR.AM Mayor Mertensotto re�iewed this matter explaining the Association of
Metropolitan Municipalities is hosting their annual policy adoprion
' meeti.n� on November 14, 1996, to consider the 1997 Proposed
Legislative Policy Program The Council is being requested to review
the draft 1997 Policies and Legislative Proposals an.d pravide direction
to staff on Mendota Heights five priority policies.
. r
Mayor Mertensotto commented City Administrator Kevin Batchelder
; has been working through AMM. Batchelder explained. Mcndota
Heights drafted Paragraph DS in the policy. The AMM committee �
»n�ously endorsed that draft which was submitted. Reflected on
the Policy Committee List of Priorities, Paxagraph DS is listed as one of
the top four priorities to be recommendcd to their Boazd. Pazagraph
� DS cancems lacal planning implementadan and addresses Mendota
Heights concern with respect to the Comprehensivs Plan superseding a
zoning ordinance as was written into the I945 Ivfinnesata Land
Planni.ng Act.
Mayor Mertensotto commented. on issues such as equitabie r�oise
�. � distribution with respect to airport activity. He inquired if there would
, be a separate meetin� for adoption of the policy. Batchelder stated the
AlvIlvi Poliey Adaption Meeting is scheduled for November 14 and the
League Policy Adoprion Meeting is scheduled for November 22.
Iv.tayor Mertensotto inquired if the same request would be made to the
League. Batchelder stated it would be the same request and it wili be
provided t� the Council at the Navember 19 meeting. Batchelder
noted he wi11 attend the meeting and explained the City of Mendota
11/il/96 I�ON 13: 24 F_� -+-+-+ afENDOT� HEIGFITS [� 012 �
COUNCII. COr�Ilv�NTS
Page No. 12
.November 5, 199b
Heights has one vote at that meeting. The Council requested
Administrator Batchelder make the presentation aad cast the vote on
beha.lf of the City_
Adrninistrator Batchelder requested the Council select the top five
policies which are priorities. He suggested D5, I.p�al Planning
Implementation. Others would be VK, the �1�lSP M'itigatian Committee
Recommendatio� Revenve Committee to oppose valuation or property
tax freeze, and suppart of ANiIVPs property tax reform principles.
Mayor Mertensottv felt the City should oppose the direct payment by
the State to the County and giving credit on the tax statement.
Councilmember Smith su�ested aaother priority would be public
right-of-way. The Council was ia support of that suggestion.
Councilmember Koch suggested IIA
Councilmember Huber thanked stafffor their support.
Councilmember Krebsbach noted in speaking with residents there are '
concerns with respect to traffic speed. and the large number af children
waiting on the comer of Chippewa as well as Annapolis in the morning.
There is also a concern with resgect to speed on Walker and Emersoa
Councilmember Krebsbach also stated concern had been expressed with
dirt coming out of the construction site in addition to concems relative
to the ston.es at Kensington Park. Administrator Batchelder noted this
is the second summer in which park construction has not occurred.
The original design was not feasible due to the amount of gradi.n�
wluch is necessary. This would have cost more than the estimate or the
budgeted amount. He explained the plans have been scaled back.
Mayor Nlertensotto asked this issue be addressed smce the area. appears
unkempt_ Councilmember Krebsbach suggested touching base with
area residents for their input.
M- r'1rlertensotto noted a question arose concerning ��e headwa
alan� I�'i�hway I 10 on rth side. The residents on age
road do not want th eadw between their property tine and the
fronta . ounc�lmember Smitfi noted a Ietter had been sent to the
ounty regardi.ng this matter. Mayor Mertensotto requested staff
follow up on this issue. Councilmember Smith recalled the County
stated they would requite a fence and Council was not in favor of this.
Mayor Mertensotto felt the issue needs to be addressed and asked staff
to follow up on this.
Mayor Mertensotto commented there has been a third water break in
two years at the Georgetown Townhomes on Maple Park Drive. He
� , .. �
11/11/96 MON 13:2� F_�
ADJOURN
Ayes: 5
Nays: Q
ATTEST:
3
-+-+� MENDOT� HEIGHTS C� 013
Page No. 13
November 5, 1996
noted one of the criteria in the replacement golicy and mai.ntenance
under the agreement requires if three breaks occur, another line will be
put in to replace it. Public Works Director Danielson will review this
matter,
• There being no further business to come before th� Council,
Councilmember Smith moved that the meeting be adjourned ta a ctosed
session to discuss labor ne�otiatians aad adjaurnment to the November
6 Canvassing Bosrd Meeting at 5:00 p.m.
Councilmember Koch seconded the motion.
Charles E. Merte�sotto
Mayor
Transcribcd by:
Cheryl Wallat
TimeSaver Off Site Secretarial
.�� ���� d `�
TIME OF ADJOURI�IMF.NT: 10_35 o'clockP.M., November 5, 1996.
Kathleen M Swanson, City Clerk
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, NiINNESOTA
�PARKS AND RECREATION COMIVIISSION MINUTES
NOVEMBER 12,1996
The regular meeting of the Mendota Heights Parks and Recreation Commission.was held
on Tuesday, November 12, 1996, in the Large Conference Room at City Hall, 1101
Victoria Curve. The meeting was called to order at 6:30 PM.
The following members were present: Spicer, Libra, Kleinglass, Linnell, Norton and
Damberg. Commissioner Liberacki was excused from the meeting. Also present were
Recreation Programmer Chris Esser and Administrative Assistant Patrick C. Hollister.
APPROVAL OF MINUTES
Commissioner Kleinglass moved to approve the October 8, 1996 Minutes with no
corrections. Commissioner Libra seconded the motion.
AYES: 6
NAYS: 0
BRIAN BIItCH, 759 WILLOW LANE
Mr. Birch appeared before the Pazks and Recreation Commission to advocate preserving
the abandoned MnDOT right-of-way east of Mendota Plaza and south of Highway 110 for
some sort of park or natural open space use. Mr. Birch said that he was under the
impression that the owner of Mendota Plaza. was attempting to purchase this land and
develop it for commercial use. Mr. Birch suggested that the City purchase this land for its
own Nature Center and integrate it into the City's trail system.
Chairman Spicer remarked that the Commission had also looked at the MnDOT land for
ballfield use. �
Commissioner Norton moved that the City perform an inventory and optimum use analysis
(including ballfields) of all remaining vacant land in the City, including the vacant MnDOT
right-of-way, the area around Lake Augusta, the "Superblock" and the land across the
street from St. Thomas.
Commissioner Libra seconded the motion.
AYES: 6
NAYS: , 0
PARK RESERVATION POLICY
Mr. Esser presented a"redline" copy of the proposed revision of the Parks Reservation
Policy in order to verify that Staff had correctly interpreted the Commission's changes.
The Commission made a few minor revisions.
Commissioner Damberg moved to recommend that the Council adopt the revised Parks
Reservation Policy. Commissioner Norton seconded the recommendation.
AYES: 6
NAYS: 0
FULL TIlV� RECREATION PROGRAMMER
Mr. Hollister explained that the Council had requested that Staff compile a list of new
programs and other benefits that the City would enjoy with a full-tune Recreation
Programmer that the City was not currently enjoying with merely a half-time Recreation
Programmer. Mr. Hollister continued that Staffhad placed this item on the Commission's
agenda this evening in order to provide one last opportunity for input from the
Commission on this issue before the Council discusses it at their regular meeting on
November 19, 1996.
Chairman Spicer said that he was impressed with the improved level of service that would
be possible with a full-time Recreation Programmer, and suggested that the Parks and
Recreation Commission claim authorship of Sta�s memorandum when it went to Council.
Commissioner Norton agreed with Chairman Spicer, and added that Sta.ff should do
analysis to demonstrate that the additional programs that would be provided by a full-time
Recreation Programmer would not be redundant with programs alrea.dy accessible to our
residents from the MHAA, ISD 197 Community Education or other cities.
Commissioner Damberg moved that the Commission recommend that the Council
authorize Staffto create a full-time Recreation Programmer position, and that Staff
attribute authorship of the memorandum on this subject to the Parks and Recreation
Commission. �
Commissioner Norton seconded the motion.
AYES: 6
NAYS: 0 ��
Commissioner Damberg said that she calculated that this was the sixth time that the Parks
and Recreation Commission had recommended that the Council create a full-time
Recreation Programmer position.
2
UPDATES
Drought Conditions
Mr. Hollister reparted that according to the Public Works department the drou�ht this
summer had been relatively benign to the City's parks, requiring no extraordinary
measures on the part of Staff except additional watering af smaller trees.
Parks Repart
Commissioner Linnell asked that Staffpravide a yearly tree-planting update and suggested
that the City should plant mt�re trees than we currentiy are.
Police Report
Cammissioner Damberg asked Staffto provide a yearly Vandalism repart totaling the
monetary value of all damage done in the parks and campare it ta the amount recovered in
restitution.
Crass-Caun#ry Skiing
Cammitssioner Nartan inquired about the status of discussions with the Par 3 Golf Caurse
on the possibility af cooperating on a Cross Country Ski Trail.
Mr. Hallister said that the Council had directed Staffto propose a master plan for the ski
trail ta the Councii befare praceeding any further, and that Staff had been unable ta
prepare this plan up to this time.
Chairman Spicer corrunented that he read that cross-cauntry skiing is the nation's fastest-
growing lifetime sport, and thus it would be good for the City to pride this recreational
opportunity. .
Parks and Recreation CommissionlCity Council Workshop
Cammissioner Linnell moved to formally invite the City Council to attend the January 14,
1997 meeting of the Parks and Recreation Commissian to discuss several issues, including
• A full-time Recreatian Programmer
*. Preservation of remaining open space
• Creation of additional ballfield capacity
• flther Issues
Cammissioner Nortan seconded the mation.
3
AYES: 6
NAYS: 0
ADJOURNMENT
Motion to adjourn made by Kleinglass and seconded by Norton.
AYES: 6
NAYS: 0
The meeting adjourned at 7:29 PM.
Respectfully Submitted,
Patrick C. Hollister
G�
; � •-°�
CITY OF MENDOTA HEIGHTS
TREASURER'S REPORT, OCTOBER 1996
:
DAKOTA, INC.
Checking Account 1.0'S%
Savings Account 2.15%
C.D. Rep. 3.00%
Collateral - Bonds A
Gov't. Guar. .
CHEROKEE STATE BANK
Saving Cert. 2/21/97 @ 3.63%.
Collateral - Bonds
Gov't. Guar.
�aSalle Bank CD 5 1/2/7°� �
FHLMC 7.23% 12/97 FBS 6.40%
FNMA 6.18% 12/99-96
FHL Mtg. Pool 8°/a (PRU)
FMLC 7% Mtg. Pool (PRU) PAC
FMLC 6 1/4% Mtg. Pooi (PRU)
FNMA 6°/a Rool (PRU)
FHLMC 6% Pool @ 101;4375 (PRU)
FNMA (1994 Pool) 61%2% (PRU)
U.S. Treasury Money Mkt. (FBS)
Gov't. Securities Fund
Zero Cpn T.Bds 7.9% - 2011 (J&M)
PRU Gov't Sec Fd �
TOTAL FUNDS AVAILABLE
Funds Available 12/31/95
Funds Available 10/31/96
Rates Money Market
Oct 31 • Bank � 2.85%
�ct 31 � FBS � 4.97%
LES:kkb �
BALANCE
$�121,032.12
$597.07
0.00
$121,629.19
$500,000.00
$100,000.00
$13,952.59
$13,952.59
$500,000.00
;_�'I�0,000.00
$95,000.00
$500,008.00
$500,008.00
. �214,417..88
� � $425,680.05
$365,252.39
$503,180.34
$202,648.53
$263,522.30
.$691,462.48
$1,,002,470.00
' $a87,530.00
� � $423.00
$5,097,184.75
$7,895,846.39
$4,228,056.32
COLLATERAL
$600,000.00
$600,000.00
Value 10-31-96(est�
$95,000.00
$502,500.00
$500,000.00
, $212,000.00
$422,000.00
$353,000.00
$478,000.00
$202,000.00
$253,000.00
$1,845,000.00
$2,403,500.00
' $292,000.00
$423.00
;�r +;
� MENDOTA HEIGFi'iS FtRE DEPAR3MENT
AUGUST 1996 MONTHLY REPORT
FIRECAL�SNO. 96174 - 96209 NUMBEROFCALLS: 35
FiRE ALARMS DiSPATCHED:
ACTUA� FtRES �
Structure - MH Commercial
Structure - MH Residential
Structure - Contract Areas
Vehicle - MN
Vehicle - Contract Areas
Grass/Brush/Na Value MH
Grass/8rushlNo VaEue Contract
MEDICAL
Assisf
Extrication •
EiAZARDOUS StTUATtON
Spil(s/Leaks
Arcing/Sharting .
Chemical
Power Llne Down
FAi.SE At.ARM
Residential Malfunction
Cammercial Malfunction
Unintentianal - Commercial
Unintentiona! - Residentia!
Criminal
GOODINTENT
Smoke Scare �
Steam Mistaken for Smoke
gther
MUTUAL AID
TOTAL CALLS
t�VtBER � STAIiGiURE CONTENTS M(SC. TOTALS TO DA?E
1 $115,500
'1 $30Q $80 $1,500 $73,830
1 $200 $1,600 $1,800
2 $41,300
�a
3
Tf3TAL MONTiiLY FiRE LC>SSES
4 $500 $30 $3,1 QO
FtRE �OSS TOTAt.S MENDOTA HEIGNTS
1
2
2
3
1Q
5
35
LOCAil03+1 OF FlRE ALARMS: TO DATE
MENIX�TA HEIGHTS 25 178
MENDOTA 2 4
SUNFISFi l.AKE 6 17
LILYDAL.E � 7
o�� 2 2
TOTAL
WORK PERFQRMED
FIRE CALLS
MEEFINGS
DRILLS
WEEKLY CLEAN-UP
SPECIAL ACTIV(TY
4DMINISTATIVE
�ERE MARSHAL
� TOTALS
35
� «�:::-
541
72
135.5
33
39
0
61.5
$82
208
TCI DATE
3539
521.5
1161
262.5
869.5
0
58t.5
6935
ALL FIRES, ALLAREAS (MQNTH} $3,630 $232,430
MEND. HTS.ONLY STRUCT/CANTENiS $187,330
MEND. HTS. C1NLY MISCELLANEOUS $43,300
MEND. HTS. TOTAL LOSS TO DA7E $230, 630
LAST YEAR
146
6
9
10
5
BILLING FOR SERVICES
AGENCY THtS MONTH T8 DATE
MNlD�i $ 0
MILW. RR $ 0
C�IR #3R $ 0
QTHEAS:
$0
TOTALS: $0 $0
FIRE MARSHAL'S TIME FOR MONTH
INSPECTIONS
INVESTIGATIONS
176
RE iNSPECTK3N
LAST YEAR
[��f=Ei1NC�S
3721
5d1.5 ADMINISTRATlQN
1422
2 6 9 SPEClA!_ PROJEGTS
542
q TOTAL
642
7097.5 RL"MAFtKS:
35
4
5.5
97
61.5
SEE OTHER SIDE FOR SYNOP5IS
�
SYNOPSIS
(August 1996)
The department responded to 36 calls during August:
26 calls Mendota Heights
6 calls to Sunfish Lake
2 calls to Mendota
2 calls to Lilydale
The most serious call of the month included a building fire in Sunfish Lake. A
new home under construction in the Glen Grieve Addition was found shortly after
midnight with a small fire starting to burn the framing of the home. The fire was
turned over to the proper authorities for investigation.
MONTffi.Y DRILL
Training in August was the review of all driving policies and procedures. Pach
engine was given a designated course in which each firefighter was to navigate.
This helps improve all skills of handling a large piece of equipment.
SQUAD DRILL
Squads used the boat on Roger Lake to review water rescue skills. Rescue tools
and accessories were reviewed as to their use and application.
FIRE DEPARTMENT MONTHLY WORK PERFORMANCE FOR AUGUST 1996
9
CALLS FOR MONTH FIRE FIRE FIRE PERCEN7 CLEAN MONTHLY GEt1 OFF{CER SQUAD FIRE SPECIA�
35 CAU.S CAI.L CALLS ATTENpED UP DRILL MTG MTG DRII.L PREV. AC7.
YEAR 70 DATE ATTD HOURS ATTD THIS 1 2 2 2 2 AQM
208 MONTH MONTH YEAR YEAR HOURS HO11RS HRS, HOURS HQURS HOURS HRS
Adrian, Ed 17 16.5 98 47% 1 2 2 2
Blaeser Bret. 22 22.8 143 69°Ia 1 2 2 2 !,S 2
Brennan, Mike 12 11.5 71 3�3% 1 2 2
Coates Aaron 18 19 83 40% 1 � 2 2 2
Connoll Marcus 21 21 103 50% 1 2 2 2 1
Coanan Mike 12 11.5 63 30% 1 2 2 2
Dreelan, David 15 14.5 96 46% 1 2 2 2 1
Dreelan, Paul 18 17.5 ip8 52% 1 2 2 2 1
Henni , Scdtt 9 9 83 4Q% 1 2 2 2
Husnik Ted 12 ' 12 62 309�0 1 2 2 2 1
Katzenmaie�, Ron 17 17.5 113 54% 1 2 2 2 i.8
Kaufmann, Mark 12 12 64 31�0 1 2 2 2
Klbur , Jim 25 26 113 5A% 1 2 2 2 4
Kin sle , Ro 19 • 18.5 139 67% 1 2 2 2 2 1.5
Kiarkowski, Walt 10 10 52 25% 1 2 2
ta kko, Jahn 20 20.5 124 609'0 2
Lertas Jamie 21 20.5 115 55% 1 2 2 2 2
Lowe. Geor e 31 32 141 689'a 1 2 2 2 2 19
daczka John 14 13.5 88 42% 1 2 2 2
Maczko Mike 17 18 108 52�0 1 2 2 2
McNamara Rand 9 8.5 5S 28% 1 2 2 2 1.5 1
Neison, Gerald, Jr. 19 20 135 65% 1 2 2 2
Neska, John 5 5 56 27% 1 2 2 2
Otund, Tom 12 12 70 34% 1 2 2 2
Oster, Tim 17 17.5 89 43%�� � 1 2 2 2
Paton, Dave 13 12.5 97 47% 1 2 2
Perron Jim 17 18.5 9A 45% 1 2 2 2 2 � 1.5 1
Penan, Kevin 6 6 64 31% 1 2 2 2
Shietds, Tom 16 15.5 93 45% 1 2 2 2
S'erven Gard 19 18.5 107 51% 1 2 2 2 1
Stein Keith 25 25.5 121 58% 1 2 2 2 2
5tenhau , Jeff 12 12.5 80 3A�o 1 2 2 2
Weinzettel, Tom 9 9 72 35% 1 2 2 2
Weisenbur er, Ken 17 i6.5 102 49% 1 2 2 5
Zwirn Dick 6i 32%
TOTAL FOR MOtVTN 541 TdTAL ATTENpED 33 32 31 5 32 #DIV/O!
TdTAL FOR YEAR 3539 TOTAL MAN HOURS 33 _ 64 _ 62 10 64 7.5 39
TNtS MONTM LAST MONTH LAS7 YEAR THIS ON
/E, RUNSIMAN 16.81 XXXXXXXXXX XXXXXXXXX
.,VE. MENiRUN fi5.37 14.56 16.83
AVE % FOR YEAR 45.16 49.39 54.07
� �
FIRE CALLS N0.
,
MENDOTA HEIGHTS FIRE DEPARTMENT
SEPTEMBER 1996 MONTHLY REPQRT
�
96210 - 96235 NUMBER OF CALL5:
FIRE AI,.ARMS DISPATCHEp: NUMBER STRUC7URE CONTENTS
ACTUAL FIRES
Stn�cture - MH Commercial 1
Structure - MH Residential
Structure - Contract Areas
Vehicle - MH 2
Vehicle - Contract Areas
Grass/Brush/No Value MH 1
Grass/Brush/No Value Contract
MEDtCA�
Assist 5
Extt'icatiort
HAZARDOUS SITUATION '
SpiilslLeaks
Arcing/Sharting
Chemical
Power Llne Down
t=ALSE ALA�2M
Residential Malfunction
Commercial Malfunction 6
Unintentiona( - Commercia( 2
Unintentional - Residential
Criminal - i
^u00D INTENT
Smoke Scare 3
Steam Mistaken far Smoke
Qther , S
MUTUAL AID
TOTAL CALLS 26
LOCATtON OF F(RE ALARMS: TO pATE
MENDOTA NEIGHTS 23 201
MENDOTA 2 6
SUNFfSN LAKE - 'i 7
LILYDALE 1 �. 8
OTHER 2
TOTAL 26 234
WORK PERFORMED H4URS TO DATE
FIRE CALLS 4p2.5 3941.5
MEETINGS 84 605.5
pRILLS 109 1270
WEEK�Y CLEAN-UP 2$ 290.5
SPECIAL ACTIVITY 20.5 $90
.DMINfSTATIVE 0 Q
FIRE MARSHAL 72 653.5
TQTALS 716 7651
26
MISC. TOTALS TO DATE
$1,500 $Z00 $117,200
$73,830
$1,800
$41,300
$0
TQTRL MONTNLY FlRE LOSSES
$1,500 $p $20p
FIRE LOSS 1'OTALS MENDOTA HEIGHTS
ALL FIRES, ALL AREAS (MONTH) $1,700 $234,130
MEND. HTS. QNLY STRUCT/CONTENTS $18$,830
MEND. HTS. ONLY MISCELLANEOUS $43,500
MEND. HTS. TOTAL LOSS i0 DATE $232,33d
81LLING FOR SERViCE5
AGENCY TNlS MOM"H TQ DATE
tAST YEAR
157
6
11
11
5
19Q
LAS7 YEAR
4219.5
577.5
1528.5
300
603.5
0
711
7934
MNIDOT $0
MILW. RR $0
CNR E2R $4
OTHERS:
$0
TQTALS: $0 $0
FIRE MARSHAL`S TIME FOR MONTH
INSPECTIpNS
INVESTIGATIONS
RE-INSPECTION
MEETINGS
ADMINISTRATION �
SP�CIA� PROJECTS
T{}TAL
41
0
1.5
3
20.5
6
72
REMARKS: SEE 4TNER SlDE FQR SYNQPSIS
SYNOPSIS
(September, 1996)
The department responded to 26 calls during the month of September. Five
calls were medical related including a diabetic coma, drug overdose, and several
automobile accidents.
Fires for the month included a vehicle fire, portable toilet fire, and a possible
electrical fire.
I � �MM:1 _ 1 ,_I_ _,
A mock fire was simulated at our Public Works Facility. Responding engines
practiced engine placement, ladder placement, the set-up of water attack, and
ventilation.
SQUAD DRILL
Members trained on, and inspected all ground ladders off of the apparatus.
Ladders are reviewed and inspected for damage from heat and/or deterioration from
age and exposure. Firefighters also simulated rescue from high roof tops and used the
ladders to bring victims down to ground level.
! '�►
FiRE DEPARTMENT Mf3NTHLY WORK PERFORMANCE FOR SEPTEMBER 1996
CAlIS FOR MONTH FtRE FIRE FtRE PERCENT GLEAN NlC1NTHiY GEN OFFlCER SQUAO FIRE SPECtAE.
26 CALLS CALL GALLS ATTENDED UP DRILL MTG MTG DRILL PREV ACT.
YEAR TO DATE ATTt1 HOURS ATTD THlS 1 2 2 2 ADM
234 MONTH MONTH YEAR YEAR HOURS HOURS HRS. HOURS HOURS HOURS MOURS HRS
Adrian, Ed 14 14 112 48°k 1 2 2 2
Btaeser, Brei 12 32.5 155 6S°k i 2 1
Brennan, Mike 9 9 80 34°/4 1 2 2
Caates, Aaron 5 5.5 88 38°to 1 2 7.5
Connolly, Marcus 12 12 115 49°k� 1 2 2 2, .
Cosman� Mike 14 '!4 77 33°� 1 2 2 2
Dreelan, David 13 13.5 109 47°k 1 2 2 2
Dreelan> Paut 15 15 123 53% 1 2 2 2
Henning, Scott 13 13 96 41°� 1 2 2
Nusnik, Ted 8 8 70 30°lo i 2 2 2
Katzenmaier, Ron 19 19 132 56°k 1 2 2 2
Kaufmann, Mark i5 � 15.5 79 34°k
Klburg, �im 13 13 126 54°� 1 2 2 4 2 3.5
Kingsley, Roy 18 '!8 i57 67°k i 2 2 4 2
Kfarkowski, Waft 6 6 58 25°� 1 2 2
L.a akka, John 14 14.5 138 59% 2
Lerbs, Jamie 15 16 130 56°k 1 2 2 2
Lowe, George 2i 21.5 162 69°k 1 2 2 4 2 2
Maczko, John 8 8 96 41°�+ 2 2 4 5.5
r'laczko, Mike 8 8 116 b4°� 1 2 2 2
McNamara, Rand 9 9 67 29°k 1 2 2
Naison, Geratd, ,1�. 9 9 144 62°� 1 2 2 2
Neska, John 10 10 66 28°� 1 2 4 2
Olund, Tom 3 3 73 st°� 1 2
Oster, Tim 5 5.5 94 40% 2 2
Paton, Qave 4 4 1Q1 43% � 2 2 2
Perron Jim 7 7 101 43°/n 1 2 2 4 2
Perrar►, Kevin 13 13 ?7 33% 2 2
Shieids, Tam 11 11.5 104 44°k 1 2 2 2
Skjerven, Gardy 20 2Q 127 54°� 1 2 2 2 2
Stein, Keith 18 • 18.5 139 59°� 2 2 4
Stenhaug, Jeff 12 12 92 39% 1 2 2 2
Weinzettel, Tom 7 7 79 34°� 1 2 2 2
Weisenburger, Ken 15 15 117 54% 1 2 2
Zwim, Dick 3 3 70 30% 2
T07AL FOR MON7H 402,5 TOTAL ATl'ENDED 28 27 28 7 2i.5 7
TOTAL FOR YEAR 3941.5 TOTAL MAN HOURS 28 54 56 28 55 4 20.5 0
THIS MONiH LAST NK7M'H lAST YEAR THlS
AVE. RUNS/MAN 12.44 XXXXXXXXXX XXXXXXXXX
JE. MENIRU(V 1.70 i5.37 1.58
„VE % FOR YEAR 49.01 49.16 53.84
CITY OF MENDOTA HEIGHTS
i►i I � ►►i [�7
.
November 12, 1996
TO: Mayor, City Council and City Administrat
, FROM: Lawrence E. Shaughnessy, Jr., Treasur �
SUBJEGT: , Equipment Reserve
DISCUSSION
During 1995, the City establish�d an equipme�lt r.eserve which �in�the future
would help .to eliminate 'the� need to issue Equipment��Certificates to �finance major
purchases of Police, Fire and � Road and Bridge equipment. The reserve was, initially
established�_with a 525,000 transfer.. �
For 1996 and with recognition of the excellent financial results. in 1995, I
would suggest that the.amount of 550,000 be tr.ansferred. . We �will� still need to
issue the Certificates for the fire equipment order, �Fiowever, if similar: transfers can
be made in the future, we should be able to avoid the�use of Certificates as often.
' Major future uses of these funds�would �include a new large truck for Road
and Bridge ('1997), and•radjo system revisions (2000).
ACTION REQUIRED . �.
� . -�.�. :. .
If Council concurs, we will effect the S50,pOp�transfer�for 1996.
LES:kkb � . � �
� .,,. _ .. ,
. :,r . . .
J. � '
`
CITY OF MENDOTA HEIGHTS
MEMO
November 13, 1996
TO: Mayor, City Council, City Administrator
FROM: Kathleen M. Swanson ��,�
' City Clerk
SUBJECT: Temporary Liquor License
INFORMATION
The Convent of the Visitation will be conducting its annual Merrie Market Auction
activites on Friday, Mazch 7 and Saturday, March 8, 1996. As in past years, the Merrie Mazket
committee has requested Council approval of a temporary liquor license for the activity.
DISCUSSION
The issuance of temporary liquor licenses, for a duration of no more than three days, is
authorized by State Sta.tute. Visitation has arranged to hire an off-duty Mendota Heights police
officer to be present on both evenings for safety reasons. The school will also provide proof of
its insurance coverage.
To my knowledge, there have never been any problems associated with the sale of liquor
at the Merrie Market event.
RECOMMENDATION/ACTION REQUIRED
I recommend that Council authorize the issuance of a temporary on-sale liquor license,
without license fee, to Visitation Convent for March 7 and March 8, 1996 in connection with the
Merrie Market Auction. If Council concurs, it should authorize the issuance of a temporary
license as recommended.
�
W �r r
���
�S���lt�-j
�
City of Mendota Heights City Clerk
Ms. Kathleen M. Swanson
1001 Victoria Curve
Mendota Heights, MN. 55118
Dear Kathleen,
September 19, 1996
On Friday, March 7, 1997 Visitation School will be holding its annual Merrie Market
Auction Preview Parry at the school site in Mendota Heights . At this events beer,wine
and pop are offered for a$1.00 donation per serving. There is no charge for the food
served.
Saturday, March 8, 1997 is the Gala Live Auction Dinner for Merrie Market. There is a
charge for each dinner ticket. This is a full catered Dinner with bar service.
Each year we hire Mendota Heights police to be present on both evenings for safety
reasons.
At this time , I am requesting a liquor license to be issued to the Convent of the
Visitation School for fund raising purposes.
I can supply you with our insurance coverage upon request and any other information
you may need to help with this process.
If you have any concerns, questions or other things i need to aware of to get this event
underway, please call me. Thank you.
Sincerely.
����
�
Mary .Owens
Director of Special Events
Visitation School
2455 Visitation Drive
Mendota Heights, MN 55120
683-1703
Convent of the 4�sitatiort School
2455 �sitation Drive � Mendota Heights, MN 55120-1696 �(612) 683-1700 � Fax (612) 454-7144
� CTTY OF MENDOTA HEIGHTS
3
MEMQ
November 13, 1996
TO: Mayar, City Council, City Administcator
FROM: Ka.thleen M. Swanson�/�
City Clerk
SUBJECT: Tax Farfeit Property
INFORMATION .
We have received notice from Dakota. County on a parcel of property located within
Mendota Heighis which has been forfeited for non-payment of real estaie t�es. The parcel,
described as the east 100 feet of I,ot 13, Caroline's Lake View Addition, is located on the narth
side of Wagon Wheel Trail (see attached drawing}.
DISCUSSIQN
As is the case with al1 forfezted parcels, the city has the right ta requast ihat the property
be classified as "consezvation" and that its title be transfened ta the city far dra.inage, utility or
open space purposes. The city's engineering staff has reviewed the parcel and does not feel that
its transfer to city ownership would serve an. identifiable public purpase.
RECOMMENDATION
I recommend that Cauncil find that no public purpose would be served by transfer of the
parcel ta ci�y ownership and pass a motion to approve the sale of tha prflperty.
ACTION REOLT�RED
if Council cancurs in the recammendation, it should pass a motion appravi.ng the sale of
Fazcel No. 27-16400-133-Op by Dakota. County at public auctian for non-payment of property
ta�ces,
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CITY OF MENDOTA HEIGHTS
MEMO
November 12, 199�
TO: Mayor, City Council and City Administrator
FROM: Lawrence E. Shaughnessy, Jr., Treasurer
SUBJECT: Property and Liability Insurance •��
pISCUSSION -
It is time' to again renew our general City insurance policy. This year, the
City elected to increase our deductible to 510,000 �per�claim with a 520,000
maximum deductible .in return for �a $20,000 reduction in premium. This� election
has worked out iri •the City's .favor, as total �losses for�the year have 6een less than
S 1,000. We also chose to have °Open Meeting" coverage, however, we did not
take the "Petro�Fund" coverage for an added premium of 5303.
The quote we have received from LMCIT for 1997 totals 566,439 down
from $71,847 for 1996. The amount is about 510,000 less than our budget
figure. At year end, including.the 1996 dividend, the Insurance.Reserve.Fund for
general insurance-lnrill take a total of�about S83;OOQ:'��� ' �
ACTION REaUIRED � �
Approve�1996/97 Insurance Coverage and deductible. �'
LES:kkb . .� ��„ � �
;r .
. x '
City of Mendota He%ghts Premium Summary
PREMIUM SUMMARY
... .. ..;.,..: . . .. .. ..
....:.......,n:.. ...... :..::.. .....:.: :,......,.: ;,
..:::..,
; . . . . . . . . . . : .>: >.. . :.: : : : . .; . . . . . : : :.: w..
. . . .;: :;.> :: .: . . . :: :: :.: .: ;: :.. : :.: : : : :.: : : . . . . . ; : ....: .
,;;..: .: ....:.: . ..:...: . ...... ....... .:.::.> :::<.:: ::;: ;<::;:::� .. ........
:.::>::: . .:.:..> . ..:.::. .
.:: :.::>.... :. ,:::.:..: ::.; .::<:::: :...... . .: .:... ..:.:.. .:
.. ::::::::.:.. >::::::�<:>......::::r::::::.�:�;><::.:;::.. :...::::� ::::>:�:�.�.�::::.:�<::..:.: .;:.:. �:.:.:..:.:�::<;:;.:�,.:�:::::::,:...:�<:::.::.;� ....:....:.:.;:<:;::::::...::.;>::.:::::::. ::
��.; .�>:.:::...:::�.:::;.>:�.: ;>: . . . . ::.::. .
t ::::::.»::::
:::;>r��>:::���ma�ed::�tn�a�:<:Pr+�m �m.._..._.
:<.:: ....,,i:.»>:.:>:,.»:�>:<.::>���t�r.:a � e>:;:::> ::::::::::::::::::>:�<:�::::;::::;:::.........
=:r:�»:.;>:: <;.>:.:::>:r ::.:>;;»:: <:.:::.�
: r �::.>:.;::: � ::;.;:.::. :: ::<;.:.>::.::: ;: ;;>: � :: :
:::�_<:-»<� .
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;��': � �,�"
.::-:::::': 9� 't9 �
.. .: ::..:. : :;.>� .
: .;. .::.. ::. ... :;:::>.�.>..:. � :;:::::.
:::;: :::::::: � .,;:.. : ,.::>:::: � ::.�:<:
:.:. »..
:.:::..: :;:::::>.
......:: :.....> .... :.:.:: .:.:>:
;:.. :::::.. �:<.:<;:: ..;..::;. ..::.:�.>�: :.
:> ::::.>:<��� :
:.. ..:�.::....:�.:.:::.>:,:. �:..:
.
::::.::�.::::::::::::>:::>:.:::::<:::<::;::::::::<::>>::<,>::.>:::::>::::�::::::>:.:: ��::::::.::..�:::::::>:;:::.:.::;<:;<:>::::::::�:9`..�1-:�;::.9�:+�:::::::>:':::>:::........'1 .. .. .... . _ .............
�►.. . :..1...�:.::: :.::: .
Property $7,561 $9,0&3
InEand Marine 1,981 2,039
Boiler and Machinery 1,'!87 9,605
Fidelity Band 863 841
Municipal Liability 49,807 . 41,978
Automobile Liability 6,815 5,254
Uninsured/Underinsured Matorists 56 60
Automobile Physical Damage 3,125 4,562
Garagekeepers 304 209
Open Meeting Law 948 828
::Total; .:... , �. $71,847 $66,439
•. .
1. Ta decrease Deductibles (na Aggregate) in Package to $5,000 per occurrence,
$4,OOQ Addi#ional
2. Peteofund Reimbursement $41fi Additianal Premi�m
11 /6/96
mwlProposallMEN D4TAI.BPM
26 W.A. I.ANc Co.
.
s .
CITY OF MENDOTA HIIGHTS
MEMO
November 13, 1996
TO: Mayor, City Council and City Admi.nistrator
FROM: 7ames E. Danielson, Public Works Direc
5UBJECT: Apache Street and Decorah Lane Stop Sign Request
DISCUSSION: . .
At your October 15, 1996 meeting, City Council directed staff to investigate the
suitability for installing a stop sign on Decorah Lane at Apache Street. Police Chief Delmont
has conducted a study.of the intersection (report attached); �nd finds that the intersection does
not meet the warrants for a stop sign. '� ���
RECOI�IlVIENDATION: �
� Based on the lack of warrantsyPolice Chief Delmont and I recommend that stop signs
not be installed on Decorah Lane at Apache 5treet. ' '
ACTION�REQUIltED:
If Council desires�to implement the recommendation no action is required.
JED:nb � .. . � . ..
� •Y
Mendota Heights Police Department
MEMORANDUM
October 18,1996
TO: Kevin Batchelder
City Administrator
FROM: Dennis Delmont
Police Chief
Subject: Uecorah/Apache intersection
cc: Jim Danielson
As you requested, I reviewed the intersection of Decorah and Apache pursuant to a council
member being informed of the need for stop signs to control speeding in that area. The
following actions were taken:
1. Radar was used on two separate accasions to check both morning and late afternoon
tr�c on Decorah. Twenty-two vehicles were caught. Twelve of them were at or be-
low the 30 mph limit. Nine vehicles were between 1 and 3 mph over the limit and one
vehicle was clocked at 34 mph.
2. A visual inspection revealed that access to Decorah from both sides of Apache is
controlled by yield right of way signs. The northwest comer of the intersection is
cluttered with tall shrubbery that cuts off the sight lines for traffic traveling south on
Apache. The roadways aze improved and in excellent condition. Decorah is the
obvious through street, and should remain open to encourage eff'icient traffic flow
through the area.
3. Accident data. was reviewed and i found no record of any intersection-related tr�c
accidents at this location in the past 5 years.
Based on the above information, I would suggest that the most serious problem is the
shrubbery located on the northwest corner of the intersection, and would recommend that
the ciry require that it be cut. It does not appear that any stop sign warrants our met. If the
residents are adamant that additional controls be installed and council agrees, I would
recommend stop signs be installs to stop tr�c on Apache at Decorah.
!
Apache
Decorah
�
: - � ',
CITY OF MENDOTA HEIGHTS
MEMO
.�
November 14, 1996
TO: Mayor, City Council and City Administrator
FROM: Lawrence E. Shaughnessy, Jr., Treasurer
SUBJECT: Lexington Heights Apartments
. •�
At our meeting of August 20, 1996, the Council adopted a Resolution to
authorize the refunding of the Revenue Bonds issued for the Lexington Heights
Apartments. �
The issue was finalized in October and they have discovered a discrepancy
in the bonds as issued between the amortization on the letter of credit that
secures the issue and the amortization on the bonds in the Bond Indenture.
In order to correct the problem, it is necessary for the City to have a new
public hearing on the authorizing resolution. In tonight's packet is a form of
Resolution to call a new hearing for December 17, 1996. The owners and
attorneys would like to get the revised issue completed before year end. Mr.
Roger Gordon has reviewed the proposed procedure and finds everything in order.
����► i-• i �
If agreeable, adopt Resolution No. 96- , calling a public hearing on
RESOLUTION ESTABLISHING THE DATE FOR A PUBLIC HEARING ON PROPOSED
AMENDMENTS TO THE FINANCING OF A PROJECT (LEXINGTON HEIGHTS
APARTMENTS PROJECT), UNDER MINNESOTA STATUTES, CHAPTER 462c, AS
AMENDED AND AUTHORIZING CERTAIN OTHER ACTIONS IN CONNECTION
THEREWITH for December 17, 1996.
LES:kkb
NOV.-1�'9bfWED1 15:05 BEST & F�ANAGAN �E�:612 ��� 589i P.O�?
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.Uirect Dial: (612) 341-9735
November 13, 1996
BY FACSIMILE
Mr. Lawrence Shaughnessy
City of Mendata Heights
1101 Victoria Cuzve
Mendota Heights, Minnesota 55118-416'7
Re: Lc�cington �Ieights Apartments Froject
Dea= Larry:
Moitrns E. KNOPP
C1TIILRL\E �T. COUT3'S�Y.Y
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Inmi-lM�i
As we discussed, the FHA closing for the above-referenced project occurred at
the end of October and the closing with Sumitomo is sch�duied to close Navember 15.
Since the FHA ciosing we have learned that the amortization schedule for the new
CrNMA securities which will secure the letters of credit issued by Sumitomo is different
from the amortization schedule for the Bonds. Sumitoma is requiring that the
amortization schedule of the Bonds be changed tQ match the amortizatian scheduie of
the GNMA securities.
We will be obtaining the consent of th� bondholders in order to make such a
change, In addition, we will n�ed a resolution of the City approving a second
suppl�mental indenture which provides far this change. This is the type of change which
requires a public hearing prior to adoption of the resolution. "tX�e propase that this
matter be entirely coneluded by the end of the year, Therefore, we �re r�questing that
the City hold the public hearing at its second m��ting in December.
I have enclosed the resolution of th� City Councii to be adopted at its NQvenaber
19 meeting to establish a pubIic hearing date. A clean copy of this resolution, along with
the publie hearing natice itself, wili be deiivered co you prior to the Navember 19
meeting.
As soon as we receive the new amortization schedule from Piper Jaffray, the
remarketing agent, the documents from Sumitomo, and the draft of the second
supplemental indenture, I wiIl send them to vou and to 12o�er Gordon f�r reviaw
NOV. -13° 96iW�D1 1�:06 BEST & FL�NAG�N TE�:61��39 589i P. OQ�
Mr. Lawrence Shaughnessy
November 13, 1996
Page 2 '
In the m�antime, if yau have any questions or comments, please feel free to cal!
me, Dan Nelson or 3i11 Laorr. Thank you for your assistance in this matter.
Enclosure
cc: Roger Gordon
CJC1l IZ6213G19031$haughnr.srylfi,9�16.LTR
�
Very truly yaurs,
C..,-�%�:���
Cath�rine J. Cau ney
N4V.-13'96(�EDI 15.06 BEST � FL�N�G�N TEL:612 �a9 589i P.QQ4
RGSQLUTIC)N NQ.
RESCiLUTION ESTAIiLISHI�IG THE DATE FOR A PUIi�IC I3F.AR�ING
ON PROpOSED AMENDMENTS TQ THE FiNANC�NG OF A PROJ�CT
(L�7�INGTUN H�IG�IT'S AP'AI�T1�iENTS PRO�'ECZ'�, UNDER R�iNNESC?TA
STATUTES, CHAP'rER 462C, AS A�rIENDED .AND AUTH(�TtI2iNG
C�RTAIN OTi�ER ACTIQNS IN COrCl�ECTiON TF�REWITI�
W.�i�REAS, pursuant to and in accordaAce with the gravisions of Minnesota
Statutes, Chapter 462C, as ameIlded {the "Aet"}, by apprapriate actian duly taken by tlze
governing body of the City of Mendota �-Zsights, Minnesota (the "City} iz� furtherance of
the gurpases of the Act, th� City is authorized to issue zevenue bands to fnance the
acc}uisitian, construcrion, iznproving and equipping of certain facilines located within the
corporate boundaries of the City; and
WHEREt�S, the City has previously issued its Housing Mortgage Revenue Bonr3s
(Lexingtan Heights Apartments Froject) Series 1983 (the "Prior Bonds"}; and
W��FREAS, the City loaned the proceeds af the �rior Bonds to I.exington
Heights Associates Limited Paztnership, a Minnesota limited partnership {the
"Company"}, for the purpose of acquiring, construction and equipping of a 22S-unit
multifami�y housing deveiopment located within the corporate boundaries af the City
(the "F'roject"); and _
�BR:FAS, the City has previausly issued its �9,100,000 Multifamily Housing
Revenue l2efunding Bonds (I.�xington Heights Apartments Project} Series 1991A (the
"Series A Bonds") and its $1,870,000 Multifamily Hausing Revenue Refunding Bonds
(Lexington Heights Apartments Praject} Series 1992B (the "Series B Bonds"} tthe Series
A Bands and the Series B Bonds collectively refearrad to as, the "Bands"), the praceeds af
which were used to provide for the funding of a laan (the "Loan"} to the Company far
th� purpase af refunding ihe Priar Bonds; and
�iTi��ItEAS, the Series A Bonds were issued under a Trust Indenture, dated �is of
Apri1 2, 1991 (the "Series A Indenture"} and the Series B Bonds were issued under a
Trust Indenture, dated as af April 1, i991 {the "Serses B Indenture") {the Series A
�denture and the Series B Indenture coliectively referred to as thc "Tndentures"); and
WHEREAS, the Company has restructured the �inancing an the Bonds by
entearing into an Amended and i2,estated Letter of Credit Agreement with The Sumitomo
Bank, Limited, acting througfi its Chicago Branch ("$umitomo"); and
WHEREAS, as a condition ta the restructunng of the �nancing, SturlitOma
requires tl�at certain amendments be made to the Indentures, including the adpption af
new principal payment schedules far the T3onds; and
NOV.-13'9b(WED1 15:06 BEST & FL�N�G�N T�L:612 ��9 584i P,005
WHEI2EA5, prior to approving the amendments to the Indentures contiaining new
principal payments schedu�es for the Bonds, such amendments must be considered at a
public hearing after notice, published at Ieast 15 days befare the hearin�, in a n�wspa}�er
circulating generally within the City; and
NQ'W, THEl�FOk.�, BE IT RESQLVED by the City Councii of the City of
Mendota Heights, Minnesata;
l. That the City Council of the City will conduct a pubIic hearing on the
proposa� to amend ti�e indentures to pravide new principal payment schedules for the
Bonds on December l�, 199b, at appraximately '7:30 P.NI.
2. That the City Cierk wi21 cause a public norice ta be pubiished once in a
newspaper circulating generally with the baundaries of the City not Iess than fifteen (IS)
days prior to th� date established for the public hearing by the pzeceding paragraph of
this ResaIutian.
3. The Mayor and City Administrator is hereby authorized and directed to
tai�e all steps necessary and desuable to proceed with the amendments to the Tndentures.
•• � - �► � �•� �
ATTEST;
City Clerk Mayor
��n�6�a,�
CITY OF MENDOTA HEIGHTS
MEMO
November 13, 1996
TQ. Mayor, Ciiy Council, City Ad�ministrator
FROM: Kathleen M. Swanson
City Clerk
SUBJECT: Water Raie Increase
1NFORMATION
The Board of Water Commissioners, City af St. Paul, has recently notifxed us of pending
vvater rates for 1997. (A copy of the Ietter is atta.ched.} As we are informed in �he letter, the St.
Paul City Cauncil must conduct a public hearing and ra.riiy the propased rates before they can be
implemented. Natice of the hearing date wiil be forwarded to Council when it is received.
In accordance with the Mendota Heights contract for water service with the City of St.
Paul, the rates chazged to Mendota Hei,ghts consumers are proposed ta be 20% higher than the
rates proposed for St. Paul cansumers for 1997.
.ACTION RE�UIRED►
Tlus memo and the eorrespondence from St. Paul are for Cauncii information only. No
action is required, since Mendota. Heights does not have ra.te approval authority under the water
service contract.
� �
�
�\1 N � ��l/Ii
C`
} ,�, :: BOaRD OF W�TER COi�I�1ISSiONERS
.dy\ . ��iNA.
`��P4UL�!F Dino Gucrin. 1'r��sic/r,u J�nicc Rettm:�n. ['icc 1'r�•si�l�-nt
Stcphcn Hasclmann, l'unrmissi�n�r i�lichacl Harris. c:'ummissi��m•r �lichael Arcand. ('unu�ii.rsioii�r
October 9, 1996
The Honorable Charles Mertensotto
Mayor - City of Mendota Heights
1101 Victoria Curve
Mendota Heights, Minnesota 55118
Dear rlayor Mertensotto:
The Board of Water Commissioners has adopted Resolution No. 4460
(copy enclosed) regarding 1997 water rates. This is the Board's
recommendation to the Saint Paul City Council regarding water
rates. Final adoption of the rates is the responsibility of the
Saint Paul City Council. ,
The rate increase will be before the Saint Paul City Council in
December. We will inform you of the hearing date as the date
approaches.
If you have any questions, please call me at 266-6274.
Sincereiy,
/�- '
Bernie R. Bullert
General Manager
BRB/lt
Enclosure
cc: Kathleen Swanson
�ai=ai '�aaxl °i'b�a�es $,T�a�li�y
Cmtunerce Buildins;. 8-ith Strec: E:ist. St. P:iul. �ly ��1111-1011?
Tcl. ((12) 2fifi-(2^� F:�x (6l2) 3'l3-'.�11 TTl': (6121 2fiG-f2')9 _
Bcrnic R. Qullcrt. C;4,�rrnf.11uu���-r J:imes �I. Gi:wpmann./'c�n•ri,rrri,,,� 1l.:�r.;; .�.
Ro!�cr A. Niohror. C'r.nb•nlSc•n•icrs Iluna��rr .)amch L. H:iu�_cn.;'r�:��iurm,�i �:,:�:,t:-�•:•
Thr.tiuuit /'u:e; ll'<�rrr �.rr/m• prvr;;ir.� <;x�:hr ::utrr �•,•rrrr<<:�� th�� i�>N�:+:�ii� crtr��:.
:�rdcn liills�F:ilc��n llci�lits�I.audcrdalc�I.ittic C:madaJ�l:�plc«uud��IcnQufa��lcndnta llciQhts�ltnac�•illea�:�int Paul�\1c.t �t. f':�ul
.z-. .....
�a �
CITY OF ST. PAUL
OFFICE OF THE BOARD OF WATER COMMISSIONERS
RESOLUTION — GENERAL FORM
ESENTEO �Y
MMISSION R DATF
Yeas
No
WHEREAS, After due consideration and study of the financial condition of the Water Utility,
projected future expenses and appro�•al of the 1997 Budget, the Board of Water Commissioners and
the City Council have determined that the present rate structure is inadequate to continue operations
without an adjustment; and
WHEREAS, The Board and Cit�� Council recommend that the residential water billina c�•cle
continue on a quarterly cycle, and that Board staff continue the level monthly or quarterly payment
and direct pay option plans available on a voluntary basis for consumers; now, therefore, be it
RESOLVED, That pursuant to Section 85.01 of the Saint Paul Legislative Code the City Council
hereby approves the following Schedule of Water Rates for all water bills levied on or after January
1, 1997.
For first 100,000 cu. ft. per month
Winter�`
Summer* *
All over 100,000 cu. ft. per month
Winter'•`
Summer* *
Water Coaunissioners
Nays
1997 WATER RATES
Inside Citv
$1.28 per 100 cu. ft.
1.38 " „ "
$1.1 � per 100 cu. ft.
1.18 " " "
Qutside Cit�
$1.54 per 100 cu. fr.
1.66 " " "
$1.38 per 100 cu. ft.
1.42 " „ `:
�
Adopted by the Board of Water Commissioners
19 —
In favor _ Opposecl
SECY.
4
CITY OF ST. PAUL
OFFICE OF THE BOARD OF W/1TER COMMISSIONERS
RESOLUTiON — GENERAL FORM
PRESENTED �Y
COMMISSION R DATE
FOR ACCOUNTS HAVING 1-INCH AND SVIALLER METERS
* Winter rates shall apply to bills sent during January through May, and December.
**Summer rates shall apply to bills sent during June through November.
No
FOR ACCOUNTS HAVING 1 1/2-INCH AIVD LARGER METERS AIVD ROSEVILLE,
LITTLE CANADA AND MASTER METER ACCOIJNTS
*Winter rates shall apply to bills sent during January through April, November and December.
**Summer rates shall apply to bills sent during May through October.
MIlVIMUM CHARGES:
FOR ACCOUNTS HAVING 1-INCH AND S1�IALLER METERS
Minimum charges shall be based upon conswnption of 300 cubic feet per quarter for those on
quarterly billing.
Minimum charges shall be based upon consumption of 100 cubic feet per month for those on
monthly billing.
FOR ACCOUNTS HAVING 1 1/2-INCH AND LARGER METERS
Minimum charges shall be based upon consumption of 300 cubic feet per month.
Water Commissioners
Yeas
Nays
Adopted by the Board of Water Commissioners
19 —
In favor _ Opposed
SECY.
;� :
cmr a� sT. a�u�
O�lCE OF TNE BC)ARD t3F WATER COMMl55tt?NERS
RESC�LUTION -- GENERAL F4RM
Na 4460
�
ZESENTED �v Rettman September 24, 1996
)MMISSION R DATF .
mi
LATE CHARGES: '
The imposition of Iate payment charges, as set forth belaw, to be imposed upon wa#er and sewer
service charges which are nat paid within thirty {30) day of the biliing date; as auti�orized in City
Council Resolutian No. 94-1304. . ,
CUSTOMER A1�IOUNT OF LATE
CLASSIFICATZ4N DELiNQUENCY CHA.RGEx
RESIDEl`+TTIAL 0-$2,000 5% per annum**
RESIDENTIAL $2,001 - ��0,000 �1.00 + 0.8�°/a
RESIDENTIAL $50,001+ $500***
COYIMER�IAL 0-$2,{}00 5°lo per annum***
COMMERCIAL $2,4�2 -�SO,Q00 �1�0+0.$�°1a
COMMEItCIAi, $SQ,QOl+ $�00
*Exceptions: Late charge shall nat appiy to interdepartmental City of Saint Paul set�=er
and water billings.
Late charge shall not apply to previous residential owner billings, such as
special bilis, in accardance with estabiished guidelines.
**Exception: 5% iate charge of up tt� $5� shail not be callected on a residentiai account
far a ane-time delinquency occunence for each account, in accordance
with established guidelines. ,
***Exception: 5% late charge of up to $100 shall nat be coilected on a commerciai
account far a one-time delizzquency occurrence for each accaunt, in
accordance with established guideiines.
w�t� cQ�s�zfl���
Yeas
Arcand
Iiaselmann
ice President Rettman
resident Guerin
Nays
In favor � _ pppos� 0
Adopted by the Board of Water Commissioners
Segtember 24, �9 }6
� �^ �!4
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!
CITY OF MENDOTA HEIGHTS
�� �
November d4, 1996
TO: Mayor, City Council, and City Administrator
FROM: Mazc S. Mogan M� M
Civil Engineer
SUBJECT: Bunker Hills Stxeet Reconstruction
Public Hearing Status Ugdate
A feasibility report was prepared and presented at a public hearing on
September 17, 1996 at City Hall. Council continued the September 17, 1996 public
hearing until October 15, 1996 when the project was again considered after the
property owners had reviewed information contained in a fact sheet comparing four
possible improvement options mailed to them after the first public heari.ng.
After listening to the comments made by those attending the conti.nued public
hearing, Council directed staff to collect field survey data to facilitate the preparation
of detailed exhibits which would show possible unpacts on the neighborhaod as a
result of the proposed construction. Council agreed to schedule a special workshop
meeting with the neighborhood to present this information at some future date.
Engineering is about 1/3 finished collecting this field information, and has
been limited to a certain extent in this regard due to either stal�ng and field
administration commihnents on other construction projects, or the weather. The
Engineering Department will continue gathering this information, and hopefully have
this information available for presentation at a special workshop meeting sometime in
December or 7anuary. .
ACTION REOUIRED:
None. For Council information only.
MSM
:�
�
�
CITY OF MENDOTA HEIGHTS
MEMO
November 14, 1996 -
�
TO: Mayor, City Council and City Ad rator
FROM: Paul R. Berg, Code Enforcement Officer U��
SUBJECT: Sign Permit for Oasis Market - 1960 Dodd Road
l : • � • �
The Oasis Market located at 1960 Dodd Road will be installing a TCF
Express Teller and wish to have this advertised on their existing pylon sign.
• •1
In 1995, all signage was changed from Fina to Oasis Market which was
reviewed and approved by City Council. Now a 1' x 5' sign is proposed to be
added directly below the existing approved pylon sign (see sign drawing and photo
of existing pylon sign).
The Zoning of the Oasis Market property is B-2. Pylon signs up to 100
square feet are a permitted use in a B-2 zone. With the proposed added five
square feet, the existing pylon sign will not exceed 100 square feet and be within
the regulations of the Zoning Ordinance.
: • il i� 1 � : • �
Staff recommends approval of the requested five square foot sign to be
added to the existing pylon sign.
' • l i • i �
If City Council wishes to implement the staff recommendation of approval it
should review documents submitted and grant staff permission to issue the
request for a five square foot sign advertising TCF Express Teller.
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tsN�on M�C�w�ts«► P�n ot'tMin Ckles s n Y+ro�*. � A1t aany
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'10550 County Road 81 • Ssaite 116 •-Minneapalis, MN 55369 �(612} 4246601 Fax 424-6889
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� TitY1Fi CIiiE$ SEGN �MAGES. iN{'.�
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November 11, 1996
City of Mendota Heights
Attentian: Sign Permits
1101 Victoria Curve
Mendota Heights, MN 55118
RE: Sign Permit Application
�CF Express Te21er at Oasis �arkets
1960 Dodd Road
Enclased please find a sign permit application for the
above-referenced business along with a sign drawing af
the praposed signage.
Please review this applicatian and drawing and advise
us af the necessary permit fee required. If you have
any questions, please f eel €ree to caii us.
Sinc relY,
.
�'ti�l.
Lori far Mark Raiche
Twin Cities Sign Images, Inc.
Enclosures
10550 Caunty Road 81 • Suite 116 • Minneapolis� MN 55369 •(612) 424-8601 (Fayc) 424-6689
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.
RE: Park Reservation Policy
DATE: November 14, 1996
1 •I II � ►I
Staff and the Parks and Recreatian Comrnissian have recommended some changes ta the Park
Rental and Reservation Policy. This City palicy is intended to be an evalving docnment.
Follawing a�e a list of propased changes and additioas:
Fees:
1. The $2S charge for resident groups over 50 has changed to a$2S deposit far all rental
groups, refundable after use. Rationale: residents st�onld nat be reguired to pay to use
facilities. The deposit ensures the group will be present for their reservation or can.cel in a
tunely manner in arder that another group may be scheduled.
2. The damage d�posit has been reduced from $lOQ to $75. Rationate: User groups,
especially residents, were reluctant to deposit $lOq. $75 damage deposit balan.ces the new user
deposit explained above. Residents placing reserva�ions can then write out one check
incorporating both depasits.
3. Neighboxhoad groups reserving neighborhood parks are fee exempt. Rationale; we want ta
encourage neighborhood groups ta get together and use their neighborhood park. Fees were
prohibitive in the past for same neighborhoad groups.
4. Maintenance and extraordinary fees have been added to i� charged an a case by case basis.
Ratianale: some events, such as tournaments and Iarge picnic reservations, require additional
attention by our parks crew. Userr groups that need extraordinary set-up, take-down, or
maintenance will be charged for the park crew's extra time.
Cancellatians:
1. Refund golicy has been changed to 100 % refund 7 days in advance and no refund for
cancellations less than that. Rationale: Last minute conflicts arise, we understand, however
same weekend reservations are very popular and we have to turn groups away a lot of the
time. Hopefully, this new policy will help groups to realize the in�estment they have in their
reservation. Note: this does not apply to the damage deposit.
Volleyball Court Reservation:
1. The new revision allows the volleyball court to be reserved for picnics. Rationale: Many
picnic groups that use Roger's Lake Park chaose that site because of the adjacent volleyball
court. This will allow them to reserve the court along with their picnic reservation.
Please refer to the attached redline copy for proposed change clarifications.
: K� ul►i1 ►II _`IY���
The Parks and Recreation Commission recommends that the City Council adopt the changes to
the Resolution Establishing Ru1es and Rental Fees For Use of City Parks and Property No. 95-
09.
Y � ► : � 11: 1
If Council agrees with the Park Commission and the proposed changes, it should adopt
Resolution No. 96-_, A Resolution Establishing Rules and Rental Fees For Use Of City Parks
and Property.
CITY OF MENDOTA 8EIG8TS
DAKOTA CO1:7N1'Yi M:JINNIt'.SOTA
RESOLUTION NQ. 96-
A RE50LUTION ESTABLISHIl�TG RULES AND RTNTAL FEES FOR USE 4F
Ci'['Y PA�RKS A1�TD PROPER.TY
W�IER�A,S, ihe City of Mendata Iieights has a need to establish a rciles and renta] fees
schedule far use of City parks and facilities.
NOW TF�tE��ORE BE IT HEREBY RESOLVED by the City Council of the City af
Mendota �Teights, #hat Resolutian Na. 95-09 be amended in its entirety; and
BE IT F't7R1��IIt ��F.SULVID tbat the follawing palicy of the City of Mendota I�eights,
as set forth below, shall be adopted:
:I Y ; /: 1! 1 h ; ►Y :
A. The fee to reserve space in the picnic azeas, or picnic shelters of city parks shall
be:
Resident - Private im-clliaz�e
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Non-Resident - Private� �5:�@�per da.y�:��;�:�
Resident - Corporatelbusiness $50.00 per day
Non-Resident - Corporate/business.'� $100.00 per day
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B. Churches, synagogues, and other religious congregations in Mendota Heights or
adjacent communities whase membership cnnsists of Mendota Heigbts residents will
be considered Resident-Private Gmups.
C. All shel.ters are available for reservation including Mendakota. Pazk, Rogers Lake
Park, Kensington Park and Valley Park. Neighbonc��d Parks; Frienclly Hills,
Friendly Marsh, Hagstrom King, Yvy Hills, Marie, Vic#oria Highlands, and
Wentworth Parks, can be reserved for picnics by their respecti�ve neighborhood
�::S:•v••i::Y�.•::':r.i::i:::v': },i::$::i' �:�::.:•i:ii:i':4::..:{:.::i:i:4i:ii:i::. i'v.:.:i::•:ti�:.{C<:i:iii::.:"::' .bii:i:.::.�{:}:: in:i¢i:titi::::.:':..:i: i:.:ri:i}.:{Yv�
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D. Park Permits shall be submitted for park reservations and shall contai.n the
following information:
1. Name of the park .
2. Date . .
3. Time
4. Event (such as family picnic, softball game)
5. Number of people attending
6. Name of personlcontact responsible for event.
E. Reservations will be tentatively recorded in the reservation book when called in.
Applicants will have three working days to submit deposits and fees or their
reservation may be canceled.
F. A damage deposit of 9'sl�@�6 ��: will be required by all groups reser�ing picnic
shelters in the parks, with the exception of nonprofit youth service organizations
. ri:F:•::' v' iGiv.::: :•. •: •:i•:i•:i•i. :' :•X1:•i:•i:•i:•ii:•'li!.:' !' •i:•iii:: i::^iii:{.• •� p}�/�
�;q�>:�� �:��' ti�:?:<:.>::��.��'�'�::�:::�� ��::��:>�;� ��I:E�::>���� �:;; The dy►J�J sit is due
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when making the written reservation. The facility will be inspected immediately
after the event and provided there are no damages, or clean-up costs, the deposit
will be returned promptly.
G. The Mendota Heights Police Department and Park Maintenance crews will be
notified of all reservations.
H. Groups wishing to reserve shelters shall abide by the attached rules and regulations
and a copy of the park pemut will be issued by the City to the sponsor setting forth
the terms for the use of the shelter. The attached rules and regulations are
identified as "Exhibit A."
I. Mendota Heights schools, nonprofit civic organizations and City of Mendota
Heights employee organizations are fee exempt. These groups must, however, pay
a damage deposit.
J. There will not be a park atbendant on duty. The reserving group is responsible for
supervising the event and for cleaning the reserved area.
K. The refund policy for canceled reservations shall be:
Cancellation i� � days in advance 100 � refi�nd
Cancellation 1 to i3 � days in advance 5$%- �:�i refund
Refunds due to inclement weather on the day of the event will not be considered.
There will be no additional charge for rescheduling events postponed due to
weather.
A
1 � ll�►�1�l►Y : ►Y :
A. Volleyball Nets $ 5.00 per day
B. Extra picnic tables $ 5.00 each
(limited quantiry available)
A deposit of $10.00 will be required for equipment rentals excluding.picnic tables.
11 � �iY:• � l:►•ul ►Y
A. Fees for a two day weekend tournament: Mendota Iieights team currently
participating in a Mendota Heights adult softball league: $200.00
For all others a flat rate of: $350.00
For any additional days: $25.00perfield
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B. All adult softball toumaments will be governed by ASA rules and regulations. All
<:::;:v:..:.
�:+��:;::;�;`;�t�E��� tournaments will also adhere to Mendota Heights niles and
regulations governing park facilities.
C. A damage deposit of $200.00 will be required and must be submitted along with
the toumament fee two weeks prior to the scheduled event. An additional damage
deposit may be required for extraordinary circumstances, as determined by the City
of Mendota Heights.
D. All City recreation sponsored tournaments will be exempt from all fees and
deposits.
E. No more than three tournaments per month will be allowed without approval of
the Recreation Programmer.
F. Each toumament and sponsor shall abide by the attached rules and regulations and
a written confirmation of the m,servation shall be executed between the sponsor and
the City setting forth the fee and terms for the use of the park. The attached rules
and regulations are identified as "EXHIBIT B" .
G. The refund policy for canceled tournament reservations shall be:
Cancellation 14 days in advance lU0 % refund
Cancellation 1 to 13 days in advance 50 � refund
�
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� �II 1 YY ; , ; : Y 1 ►
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Softball fields:
Adult Standard Fields
(Mendakota, Civic Center)
Neighborhaod park fields
Field preparation
(For all user groups
except City sponsored
P�g�s)
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$25.00 per field for non-residents
First come, first served with the exception of
seasonal reservations.
$25.(}0 per user group (this
excludes weekday prep.
for Mendota Heights
Athletic Association)
��;t�:�;i;�€�>:��:�:��<::��i;��
All requests for field reservations will be made in writing between 7anuary 1 and March
15. Field reservations will be confirmed by April l and any requests received after March
15 will be handled on a first come, first served basis. The field reservation priorities are
identified as Exhibit "C".
B. Soccer
Field preparation
$35.00 per field for non-residents
$25.00 per field for weekend toumaments
All requests for field reservations for the summer season (May 1 through August 15) will
be made in writing between January 1 and March 15. Field reservations will be confirmed
by April 1 and any requests received after March 15 will be handled on a first come, first
served basis. All requests for field reservations for the fall season (August 16 through
October 31) will be made in writing between 7une 1 and July 15. Field reservations for
the fall season will be confirmed by August 1 and any requests after July 15 will be
handled on a first come, first served basis. The field reservation priorides are identified
as P.xhibit "C".
C. Ice Rinks
$20.Q0 per site per hour for non-residents
$5.00 per rink per hour for lights
There will be no reservations between 12:00-6:00 p.m. on weekends and 5chool
Holidays.
IV, FIF.� n/�iTF. RF�F.RVATinN4 (continued)
D. Volleyball Courts First come, first served, except City sponsored
programs and ��;;�:��.>��?`;�����:
E. Basketball Courts First come, first served
F. Tennis Courts - Tennis courts are available on a first come, first served basis for
Mendota Heights residents and are not to be reserved. The following community
groups may reserve tennis courts with the permission of the Parks and Recreation
Commission and the City Council - Mendota Heights Athletic Association, the
Mendota Heights Senior Tennis Association, and all public and private schools in
Mendota. Heights.
G. The following groups are exempted from the above described fees, excluding fieid
tions >:::�'"`����`.<:���;��'.�j;`.":":�� which will be determined on a
PreP� � �:...u....... ....... »..:>� v....... . .... .. .. :�'Y:�:. .....�
. ....v...... .: � .......: . ... .......:. ....... ....:.:.
case by c�se basis: Mendota FIeights Parks and Recreation Uepartment, Mendota
�+:.: :.: � . . . .
Hei hts Athletic Association � �3��`';�'�:<��5::��:<V"�t� ':..::., _� , � ;:: >�.::::..;:...:<.:.;::::<..: �: :..:;;::;:::;::
g � .:..:,.:.:::.�` .. . :.:.:.: .: .:::: :::.. ::..... :...:.:..P. ::.:.�a. �..�....'�....�� .�.......'s'�p�..........�: �.��C and
no�rofit* organizations within Mendota Heights city limits. *Proof of non-profit
status is required.
H. The Parks and Recreation Commission, with City Council approval, reserves the
right to waive fees or to limit or deny reservation requests at their discretion.
ADOPTED by the City Council of the City of Mendota Heights this day of ,
1996.
CITY COUNCII.
CITY OF MENDOTA I�IGHTS
By
Charles E. Mertensotto, Mayor
ATTPST:
Kathleen M. 5wanson, City Clerk
.:w .
ExHxszT �A„
RIILES AND REGIILATIONS F4R IISL OF CITY P.ARRS
1. Ren�al groups will use only those areas designated �ar graup
picnics, Facilities such as the horseshoe pit, volleyball.
courts and softball fields will be available on a£irs�. come,
first aerved basis unless apecifically reserved.
2. Ren�al groups will be responsible for clean up oE trash and
debris in �he area reserved for their activity.
3. Facilities such as picnic tables, benches and other park
facilities raill remain in their pre�ent locations. The moving
of any faci.lities �nrill requzre permission.
4. A rental group will 2�e responsible for cantrolling all members
of said group. Any via3.ations to City ordinances will result
in i.mmediate cancellatian oi the rental. group cantract and the
group will be removed f'rom City praperty. ,�`
5. All motor vehicles will be parked in designated garking areas
unl.ess prior arrangementa have been made. I:E an event is
being catered, a group leader must make arran.gements in
advance with a member af the park staff for specific
ins�ructions on entering the park, parking, etc.
6. Only groups cansisting of 2Q0 people or less will be
considered �or rental o� designated areas.
7. Gambling, excessive use of alcoholic beverages, or abusive,
bais�erous, pro�ane or indecent language, or conduct, in any
public park is prohibited.
8» GLASS BEVERAGE CONTAINERS and/or KEG BBER are prohibited in
City parks.
9» The City of Mendota Heights gark haurs are 6:00 a.m. to
10:00 p,rn.
10. Fires are allowed on3.y in designated receptacles. Fires must
be campletely e�inguished before leaving �.he area.
11. The City of Mendota Heights ordinances reguire a1.1 dags in the
City to be leashed. This also pertains to park property�. Pet
awners are also required to clean up any droppings left by
their anima].s.
3:i:lii �
RULES AND F;EGUi�ATIUNS FUR LEAGUE ANT1 NON LEAGUE SOFTBALL
� TOi,TRNAMIIVTS
1. The City of Mendota Heights will pmvide four ball fields, bases, trash remaval,
chalking eqwPment and batfiroom materrials.
2. The s�wnsoring oxganization will be msPonsible for picking up all trash at the end of
Saturday's and Sunday's games. Trash :s to be placed ia containers pmvided by the
City. Failure to properly cleaa up wi11 cause forfeit of depasit.
3. The sponsoring orga.nization will be res�ons�le for traffic and par�dng control. Only
city velucles used for maintenance will be allowed past the garking lot. All other
velucles will be ru�tricted to the parking Iot.
4. A.11 park facilities such as pi�cnic tables, playgmund equipmernt and bleachexs shall
remain ia their present Ioc�tions. Zhe moving of any facilities wil1 require
additianal permissioa .
S. It is required that the sponsoning or��a�nizatian purchase a ASA liability policy ta
properly pmtect themselves from possible suit as a result of the tournament. A
certificate of insurance must be furnished ta the City.
6. The sale of beer or any other alcoholic beverages is pmhibited. P.7ccessive use of
alcoholic beverages ia any public park is also pmhibited.
7. A formalletter of request must be submitted to the Recreatian Pmgrdxnmer, City of
Mendota Heights that wi11 inclade the following information:
a. Name of sponsozing or�;a�iiz,ation and cantact person that is r��sponsible far the
tournamen�
b. Dates of the toun�ament.
c. Number of fields and agpmximate times ihey will be used.
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1. First griority will be given to pragr�ms sponsored by the Mendota Heights Recreation
Department.
2. Second priority will be given to oarganiz,ed youth pmgruns of Mendata Haights,
inclucling, but not limit.ed ta, Mendvta Heights Athletic Association, Si.bley Am.,a Girls
Fast pitch, and Sibley Sting Soccer. Organize� yout� programs are thase pmgrams
with the following characteristics: . .
a. �The pmgzam is offered on a community wide basis for apen participation by
the general youth public; and
b. The pragram is offered on au an going, annual basis; and
c. The pmgram is targeted to similar age brackets on an annuai basis; and
d. The intent of the progrun is to serve a bmad range of youths in the
' community and not be exclusive in nature.
e. Community is defined as pertaining to Mendota. Heights residents.
3. 7Ctuxrl priority will be given to youth programs of Mandata I�eights that are not
co�tsidered ar�;amized youth programs»
4. Fourth priariiy will be given to organized adult programs in Mendota Heigh�s. The
2arger the num6er af Mendata Heights residents in the arganized adult program, the
higher the priarity for field resezvations.
5. Fifth priority will be given to ResidentlPrivate Groups.
6. Sixth priarity will be given to nan-resident youth or adult pmgrams.
CITY OF MENDOTA HEIGHTS
MEMO
November 14, 1996
_.
TO: Mayor, City Council, and City Ad ' ator
FROM: Marc S. Mogan ("��"�
Civil Engineer
5UBJECT: Engineering Road Design Software Purchase
DISCUS5ION:
The Engineering Department anticipates a significant workload over the fall and winter
months preparing plans and specifications for projects scheduled for bidding in the 1997
construction season. Major projects planned for 1997 construction include Bunker Hills and
Tilsen's H'ighland Heights Street Reconstruction Projects, Dakota Bank/SA Frontage Road and
Dodd Road/Highway 110 Intersection and Trail Improvements, Victoria Curve Trail
Improvements, Pine Creek Estates Utilities, and the Thompson Avenue Diversion.
The street reconstruction projects that the City has undertaken recently are very design
intensive. Establishing street grades, and alignments to a lesser extent, in a developed
neighborhood which is being upgraded from a rural to a concrete curb and gutter section is an
iterative and time consuming process. There is computer design software program developed by
Eagle Point Software called RoadCalc 6.0 which is available and suited to this type of project.
This program efficiently and accurately facilitates this design process. Once the base information
has been entered into the program, revisions can be made easily and the results can be verified
quickly. This would be a real benefit on the City's Street Reconstruction projects because we
could analyze different design options for a given section to deternune the best design alternate on
the computer screen, rather than manually drafting it on paper as is currently the case. This
program also has computer aided drafting capabilities which would reduce the amount of time
needed to draft plans for these projects, and allow staffto dedicate this time to other more
important issues.
Council authorized the purchase of a powerful computer and plotter earlier this summer
to run GIS computer applications in conjunction with a grant offered by NSP. This computer
system has the CAD and engineering design capability to run the RoadCalc 6.0 design software.
Utilization of Eagle Point Soflware's RoadCalc 6.0 computer program to aid in the design and
drafting of improvement projects on the City's new computer system would help to maximize the
use of the computer system, and increase the productivity of the staff.
This software would be utilized on a number of current and pending improvement
projects, and therefore it would be reasonable to fund this purchase by charging an equal portion
of this cost against 7 different projects.
RECOMMENDATION•
Given the workload associated with the previously referenced projects, I re�Qmmend that
Council approve the purchase of Eagle Point Soflware's RoadCalc 6.0 design software program
to assist the Engineering Department in the preparation of plans for City improvement projects.
ACTION REOUIRED:
If Council concurs with the recommendation, they should pass a motion to approve the
purchase ofEagle Point Software's RoadCalc design and drafting software program for $1,370
charged equally against 7 current and pending projects to assist the Engineering Department in the
prepaxation of plans for City improvement projects.
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LIST OF CONTRACTOR^� TO BE APPROVED BY CITY COUNCTL
� • `_ � S ? ' • � "J
A�-�halt C��tractar _ License
Radloff and Weber Blacktopping, Inc.
Excavat�ng Can�rae�or Lieense
Penn Contracting, Inc.
Roto-Rooter Services Campany
General Contrac:tor License
Minuti-Ogle Co., Inc.
Welle Gons�ruction,Inc.
.�
�
CTTY UF MENDOTA HEIGHTS
�� •���IC��
November I5, 1996
TO: Mayor, City Councii, and City Administrator
FROM: Patrick C. Hollister, Administrative Assistant
SUBJECT: Minor Revision in Building Permit for Manna Freight
Discussion
At the October 15, 1996 rneeting ofthe City Cauncil, the Council voted to authorize Staff
to issue a Buiiding Permit to Manna Freight. C}ne of the conditions of ihe Builc�ing Permit
was that no external ladder be used to access the roaf of the building, as Manna Freight
had originalty proposed. The Council found that tha e�emal ladder accessing the roof of
the warehouse was unsightly from the street. The Council required that the applicant find
an aiternative atrangement to access the warehouse roof. The plans that were approved
on October 1S, 1996 presuppased an interior ladder to access the roof.
Manna Freight now wishes to rnake a slight revision in the building plans approved by
Council. Mr. Meehan has suhmitted the attached elevations and Letter of Intent to ask for
pernussion ta change the access to the low roof`from an interior ship's ladder design to a
warehouse interior wali mounted Iadder to a vertical daor positioned at ihe lowest point
on. the front af the building to facilitate access ta the low roaf.
The daor will only be four feet high and will nat be visible £rom the street or even from the
ground around the building. 4nly an individual an the raaf itself wiil be aware that the
door even exists. Nevertheless, since this represents a change from the approved building
pians, Staff has piaced this item an the consent agenda for the November 19, I99b
Cauncil meeting.
Our Code Enforcement Officers have verified that this change conforms to State codes
and United Praperties has Iikewise signaled their appravai af this change.
Please see the attached materials:
• A letter af intent from Manna Frezght explaining the nature of and rationale for the
minar change
� A letter from Dale J. Glowa of United Properties dacumenting their approval of this
change
L�
• Elevations shawing the proposed exterior door
Manna Freight is willing to send representation to the November I9, 1996 Council
meeting at Council's insistence, but hopes that their attendance will nat be necessary.
Recammendation
Staff recommends that the Co�zncil allow this minor change in huilding plans for Manna
Freight to change the access ta the low roof from an interior ship's ladder design to a
warehause interior wall mounted ladder to a vertical doar positioned at the lawest paint
on the front of the building to facilitate access to the low roof. ,
Gouncil Action Required
If the Gouncil concurs with Sta.ff's recommendation, it should pass the rnotian authorizir�g
Staff to issue a Building Permit to Manna Freight to change the access to the low roof
from an interior ship's ladder design to a warehause interior wall rnounted ladder to a
vertical door positioned at the lowest point on the front of the building to facilitate access
to the law roof.
d ,
� �� �� �
' �R�1GNT �Y�T�M�, #NC.
P
9
November 12� 1996
PatriCk Haltister
City af Mendota Hcights
i I t} � Victaria Ctwe
Mendata Heights, MN 5511 S
Dear Pat,
�
In reference ta the low roof access issu� on our new he,�dquarters cucrently undec
canstruction, it is our wish to changc thc access from an irrterior ship's ladder d�sign ta a
a wvehouse interior wall mow�ted ladder to a vertical door ptssitianed at the lowest point
on tht front of the buiiding to facilitate acccss to the law roof,
Th� reasori for this ch�nge is simpiy o»e of econornics. Upon further investigatian of the
feasibility of the installation of a ladder in th� interior of�ice Rortion of the building is
simpty not aeceptabie due to spacc requireameirts. ��
!
I understand thc rour�ii's wish to make the area as a,esthcdcally plea,sing as possible and
in keeping with that believe this ta be a gaod campromise.
�e bclieve that this design urilt nQt 6e �visible such �s the exterior ship's ladder and
associatcd hand raiis on &ont of the Tuthill buildin� that was constructed this surt�mer and
is iocatcd directty behind our Icscativn ar the h$nd rai,is visible fr4m tbe street an thc roof
-• of the United Pcopertics Building rccently finished and located across the st�eet.
.:r � r=#
-� ��Let rne knaw if this change requires our presence before thc City Cc�uncil so we may
schedula it as svon �as }�ossible. . .
9
t�( �H ,tS,POLLU f it'tAG .�A( :AN. MN 5F� 1 �3'1
n
• C� 9�i fae6•0103� •�AX tF 1�� v�6 O�� 1:a
CITY OF MENDOTA HEIGHTS
� MEMO
November 14, 1996
TO: Mayor, City Council, and City A s r
FROM: Marc S. Mogan C v�l Engineer ''
SUBJECT: Tilsen's Highland Heights Street Reconstruction
Written Public Hearing Comments
DISCUSSION•
A feasibility report was presented and accepted by Council for the Tilsen's
Highland Heights Street Reconstniction project at the October 15, 1996 Council
meeti.ng. Please have that report available for reference at the November 19, 1996
public hearing. If you need a copy of that report, please contact me. I will be available
to make a presentation and answer questions at the upcoming public hearing.
The public hearing notices which staff mailed out to the affected properiy owners
prompted telephone response, and written correspondence (see attached) from the
residents regarding this impmvement project. Everyone that I have heard from has been
in favor of constiucting the city standard street section with storm sewer, and concrete
curb and gutter, and many have expressed an interest in reconstructing their entire
driveway as part of the improvement project.
RECOMIVV�ENDATION:
I recommend that City Council consider all written and verbal public comment
presented relative to the improvement project at the upcoming public hearing and
determine a course of action.
ACTION REQUIRED:
Council should be prepared to continue or close the upcoming scheduled public
hearing, and determine a course of action. If Council desires to proceed with the
improvement project upon conclusion of the public heari.ng after considering all the
information presented, they should pass a motion adopting Resolution No. 96 ,
RESOLUTION ACCEPTING ENGINEER'S REPORT, ORDERING OF
IlVIPROVIIVIENT, AND PREPARATION OF PLANS AND SPECIFICATIONS
FOR STREET RECONSTRUCTION AND REHABILITATION IMPROVEI�RENTS
TO SERVE TILSEN'S ffiGHLAND HEIGHTS, TII�SEN'S ffiGHLAND HEIGHTS
PLAT 2, AND TILSEN'S ffiGHLAIVD HEIGHTS PLAT 3
(JOB NO. 9612, IlVIPRO`'E1V�NT NO. 96, PROJECT NO. 4).
MSM
City of Mendota Heights
Dakota County, Minnesota
RESOLUTION NO. 96 -
RESOLUTION ACCEPTING ENGINEER'S REPORT,
ORDERING IlVIPROVIIVIENT AND PREPARATION OF ._
PLANS A1�TD SPECIFICATIONS FOR STREET RECONSTRUCTION
AND REHABILITATION IMPROVIIVIENTS TO SERVE
TII.SEN'S ffiGHLAND HEIGHTS, TIISEN'S ffiGffi.AND HEIGHTS PLAT 2,
A1�TD TILSEN'S ffiGHLAND HEIGHTS PLAT 3
(JOB NO. 9612, IlVIPRO + � r NO. 96, PROJECT NO. 4)
WHEREAS, a public hearing was held on the 19th day of Novemt�er, 1996, at 8:00
o'clock P.M, or as soon as possible thereafter, in the City Hall of the City of Mendota Heights,
Minnesota pursuant to resolution duly adopted by the City Council of the City of Mendota
Heights on the question of the proposed construction of the following described improvements:
The construction of street unprovements consisting of the acquisition of easements and the
grading, stabilization, drainage and bituminous surfacing, construction of concrete curbs
and gutters and storm pipes on the streets to be situated in the area hereinafter more
particularly described.
WHEREAS, due publication of the notice of public heari.ng on said proposed const.�uction
has been attended to; and
WHEREAS, mailed notice of said hearing has been mailed more than 10 days before the
date of said hearing to the owners of each parcel situated within the area proposed to be assessed,
all in accordance with the applicable Minnesota Statutes, and
WHEREAS, the City Engineer reported that the proposed improvement and construction
thereof were economically feasible, desirable and further reported on the proposed costs of said
improvements and construction thereof; and
WHEREAS, the area proposed to be assessed for said improvements is situated within the
City of Mendota Heights in Dakota County, Minnesota and is more particularly described as
follows:
Those parcels abutting Caren Court, Caren Road, Douglas Court, Douglas Road, James
Court, James Road, Lilac Lane, and Vicki Lane.
W�REAS, the City Council then proceeded to hear all persons interested in said
improvement and all persons were afforded an opportunity to present their views and objections
to the maldng of said improvements.
`�' �:
-`-,� NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Mendota Heights, Minnesota as follows:
1. That the feasibility report for the above described improvements is hereby
accepted.
2. That it is advisable, economically feasible, expedient, and necessary that
the City of Mendota Heights construct the above described 'unprovements,
and it is hereby ordered that said improvement be made.
3. That the City Engineer be and he is hereby authorized and directed to
prepare plans and specifications for said 'unprovement.
4. That said improvement shall hereafter he lrnown and designated as
Improvement No. 96, Project No. 4.
Adopted by the City Council of the City of Mendota Heights this 19th day of November, 1996.
CITY COUNCIL
CITY OF MENDOTA HIIGHTS
I�
ATTEST:
Kathleen M. Swanson
Ciry Clerk
Charles E. Mertensotto, Mayor
J i o1 �� N��e�,, c��
ROGER F. NOREEN
1684 JAMES ROAD
MENDOTA HEIGHTS
ST. PAUL, MINNESOTA 55118�641
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IN REFERENCE TO:
FIRST CLA55 MAIL � INTER-OFFICE
HOW TO USE THIS
DAY IMER
- LETTER TO SAVE TIME.
Type or write yaur reply in ihe space below. Then mail
the white copy to us and keep fhe pink copy far your files.
You'll save time and effori, and we'll have your answer
much faster! Thank you.
' � " � . DATE: �r� G�(J �/ , v ` ( / � �
FOID
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BY
OO DAY•TIMERS RE-ORDER No 2420—Prinled in USA
�
STANLEY E. KARON
1764 DOUGLAS COURT
ST. PAUL, MINNESOTA 55118
(612) 452-1372
Mr. Marc Mogan
c/o City of Mendota Heights
1101 Victoria Curve
Mendota Heights, Mn. 5511 S
Re: Tilsen's Highland Hts Street Reconstrucdon Project
City Council meeting Tuesday, Nov. 19,1996
Dear Marc,
'Thanks for the 11-4 letter re the street reconstruction. It's about time.
Unfortunately both my wife and I must attend other meetings this Tuesday evening. We would
like to be represented in the form of this letter. x If oral comments regarding this project are to
be made at the meeting I would sincerely appreciate your reminding the City Council of the
petition for this project delivered to the City on July 8,1996.
Ou�-streets are in deplorable condition and clearly do dramatically diminish the bea.uty and value
of our neighhorhood. I understand there will be a wst to improving the neighborhood to the
status it deserves. It is well worth the investment. We sincerely hoge that the Council approves
this project and that it is completed next Spring.
Sincerely,
�'� �--( ���^---
�- ,
S'�ANLEY E. KARON
�zri Th� I��sk Of
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CITY OF MENDOTA HIIGHTS
November 14, 1996
�/'� ._
TO: Mayor, City Council and City Administfa�or
FROM: 7ames E. Danielson, Public Works D' to
SUBJECT: Beckman - Antenna Tower Height Variance
Case No. 96-26
DISCUSSION:
Mr. Paul Beckman, 1882 South Lane, appeared before the City Council at the October
1, 1996 meeting, requesting an eight (8) faot height variance to allow for the construction of a
33 faot tall tower that would then have an amateur radio antenna attached at the top. It had
been learned at the Planning Commission meeting that this antenna will also pivot, causing the
structure to extend another nine (9) feet during operation, to a maxi.mum height of 42 feet.
Because of this, Council determined that the variance request should be for the maximum
height of forty-two (42) feet, and require a seventeen (1'� foot variance versus the eight (8)
foot, requested.
At that meeting Council also expressed a desire to have the City's technical expert, Mr.
Geoffrey Jillson of Guy Engineering, review the structural design of the tower before they
make a final decision on the request. The request was tabled until the November 19th meeting
to allow time for Mr. Becl�ian to submit the details of his tower design to Mr. Jillson for his
review. Mr. Beckman was unable to have a structural design completed before this meeting.
He did submit a tower design on November 13th, but the design was not complete because it
did not have a foundation designed.
Mr. Beckman's sttuctural engineer stated in a cover letter that he felt the tower selected
had no serious structural issues, but that he needed to design an appropriate foundation before
he could approve the tower (letter attached). Since Mr. Beckman submitted his tower design
on November 13th, I have been unable to contact Mr. 7illson for his comments.
On November 13th the City also received the attached letter of objection from a
neighbor. � The letter contains five areas of concem which could be used as findings for
rejecting the application.
J
RECOMMENDATION•
I recommend that consideration of this planning application once again be continued to
allow more tune for the applicant to submit evidence from his structural engineer that his
tower design is adequate. Note: The 120 day review period for this application will expire on
December 12th, therefore the latest meeting that Council has to take action for this application
before the time limit expires is December 3rd, 1996. Tabling this issue beyond December 3rd
would require written consent from Mr. Beckman. Without such written consent, failure to
act on this application by December 12th will result in de facto approval of this variance per
State Statute.
ACTION REOUIRED:
If Council desires to implement the recommendation they should pass a motion tabling
consideration of this Planning Case to December 3rd, 1996.
Paul �eckrx(aiw� '
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November 11, 1996
NOV 13 �
�-- _���1�
Mayor Charles E. Mertensotto ` '- -
City of Mendota Heights
Mendota Heights City Hall ,
1101 Victoria Curve
Mendota Heights, MN 55118
Dear Mayor Mertensotto and City Council:
We are neighbors of Mr. Paul Beckmann, 1882 South Lane. We would like to share our concerns as
neighbors of Mr. Beclanann and citizens of Mendota Heights regarding the proposed antenna support
siructure for his amateur radio hobby.
Originally, prior to receiving a detailed letter from Mr. Beclanann (dated August 28, 1996), we
signed a statement indicating our support for his zoning variance. Since receiving the detailed letter
and learning more about the zoning variance, we are onuosed to the antenna suanort structure in
his vard.
Our opposition stems from five areas of concern, each of which should be reason enough to scuttle
this project: �
Interference — Cellulaz telephones. Portable telephones. Television reception. Wireless in-home
stereo systems. Wireless home security systems. Electric pet fences. As home technologies rapidly
evolve into wireless-based platforms, can Mr. Beckmann or his legal council absolutely guarantee
that no neighbor will be affected by electromagnetic and/or radio/satellite frequency interference?
What are the consequences if his hobby interrupts the operation of a neighbor's home? Too bad for
the neighbors? �
Safe — Given the visibility of the tower, can anyone think of a better temptation for the many
neighborhood youths to try and climb the "ladder"? Does the tower's proximity to a neighbor's
home pose any danger from lightning and/or wind to the neighbor's home?
Aesthetics — Regardless of the "legality" of our neighborhood's restrictive covenants, it was, and is,
the very clear intent of those people choosing to live in this neighborhood that they wished to live in
an area where they could take pride in the beauty of the homes and surrounding natural attributes.
Moreover, it was, and is, the clear intent that residents expect these attributes to be preserved.
It is for this reason that neighbors agreed not to construct auxiliary permanent structures. Under any
definition Mr. Beckmann's tower, with a concrete foundation and metal support frame, qualifies as
an auxiliary permanent structure. If, in Mendota Heights, you are not allowed to erect a similar
structure with a sign that says "Super America" or "Courtyard" in a commercial area for aesthetic
reasons, why on earth would such a siructure, with a satellite antenna instead of a sign, be allowed in
a residential azea?
Financial — As you drive up Wesley Lane from Dodd Road, the dominant home at the top of the hill
is the Beckmann home, a beautiful home that is representative of the chazacter and mazket value of
the neighborhood. Before you vote on the variance, please drive up Wesley Lane, visualize the
proposed structure and ask yourself if you would pay the premium of $300,000 -$500,000 for the
houses in the vicinity of the tower? Or would you, like the good financial negotiators we elected you
to be, put the pressure on sellers to reduce their price because of the diminished curb appeal? Of
course you would. We believe when a neighbor's hobby reaches into the wallet of other neighbors,
that hobby should be stopped.
�
Nei�hborhood — What is your neighborhood like? Is it a place where people can do anything that
they please and disregard what anyone else thinks? If your neighbor is a pistol enthusiast and wants
to put a target range in his backyard, is it okay with you and your neighbors? Of course not.
All neighborhoods, indeed all communities, have been founded on the principle that the good of
many outweighs the good of the few or the one. That is why we obey stop signs, take grass clippings
to compost and recycle. We oppose this structure because it violates this principle an�l has.made our
neighborhood disharmonious and fragmented. One person has many of his neighbors united against
him and has others afraid to speak out against the tower because of his potential actions — all of this
because of one man's hobby. This is not how a neighborhood nor a community such as Mendota
Heights works.
Please vote against Mr. Beckmann's structure and furthermore, please develop and enact an
enforceable city ordinance protecting the neighborhoods of Mendota Heights. Please do it now in
order to be ahead of the curve on this rapidly growing technology issue which is only going to
become more intrusive. •
Sincerely,
f ,
, �� .-�� �- ��- �=�iQl
Ken and Lynn Girouard
1902 South Lane
Mendota Heights, MN 55118
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Mayor Charles Mertensotto
City of Mendota Heights
Mendota Heights City Hall
1101 Victoria Curve
Mendota Heights, MN 55118
Dear Mayor Meriensotto and City Council:
65� Wesley Lane
Mendota Heights, MN 55118
Qctober 21, 1996
My name is John Thames and ! live at fi56 V1lesley Lane
spoke at the October 1 st Council meeting in oppasition
tower praposal. 1 write now to offer a, perspective on
request a favor of each of you. �
. Both my wife and 1
to the ham radia
this issue and tc�
It is clear that you are being called upon to balance interests here. Paul
Beckmann has a legitimate right to pursue his ham radio hobby. I respect
that right. He says he has had his license far 30 years. He also says he
has been operating from his present residence for some time. It is very
important to recognize #hat operating a ham radio is his hobby--not a
requirement of his job. His interest is to extend (literally) his hobby.
The in#eres#s of Mr. Beckmann's neighbors {and arguably ail of Ntendota
Heights) include concerns abou# safety, aesthetics and reception. They
combine to form a diminishment of property vaEue interest. No one is
certain just how much each property will be affected, but that there will
be some� loss to dazens {if no�..thousands) should be easiiy established.
Here is where the favar enters. Some time befiore the next Counci(
meeting, drive your car along Dodd Road and turn east onta Wesley �ar�e.
Look to the top of the hill immediately and take full account of the
prominent pasition of Mr. Beckmann's �ouse. Now imagine the proposed
tower and paraphernalia is jutting well above his roof line.
` �.
1
Drive slowly up Wesley Lane and think about that structure from two
different perspectives--a neighbor's and a prospective home buyer's. Ask
yourself these questions:
Might someone find this structure una##ractivelotfensive?
Might someane beiieve the tower represents a safety hazard?
lUtight someone perceive electrical reception would be impaired?
Might sameone place a lesser value on these homes due to the above?
Remembering that perception is reality, these nigh rhetorical questions
must be answered in the affirmative. They suggest you oppose this tower
with a!! your might.
In the end the balancing of interests can be summarized in ane question:
5hould Mr. 6eckmann be allowed to expand his hobby at the
expense of all his immediate neighbors and possibly all of
Mendota Heights? Certainly nat! We are counting on you, our elected
representatives, to pratect our interests. �
Thanks for yaur attention to and consideration of this important matter.
Sincerely,
� ��
John E. Thames
' '' UMN Learning Center
�
Post-it° Fax Note 767t �II� /+ �S'
To � v �� � fs From �
Co.�Dept. Co.
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Fax�612-626-7253 _ No� 15 '96 16�05
f ot � � •+
pages
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� 3 Z� Navember 15, 1996
Paul J. Becl�ann
1882 South Lane
Mendota Hezghts, MN 55118
Thc Hono�rable Mayor and City Council af Mcndnta Heights
l lQl Victuria C.luve
Mendota Heights, MN 55118
RE: Yariancc Caso 96-2b
P. 01�10
Attacheri pleast find a quantitati.ve analysis of the c.ompromise to commnnicadons
effectivenoss inherent in my proposal of the very modest 33 foot crossboom height for an
antenna support structure for coaununications through amateurradio sazellites. This
analysis verifies the compromi.se I was only able to appraximate in�previous City meetings.
However, you'll notice that previous estimates for opt�mum antenna height made by Mr.
Lysialc (72 feet) were well under what detaile� analysis has shown (150 feet)
Please note that Mr. Lysiak is a Professional Engineer licensed in the Srate of Minnesota
whose business involves just this sort of assessment of communicadons effec�iveness for
other concerns. He is well-qualified to serve as an expert in this assessment.
Given this assessment, my current desired mode of communieations through amateur
satcllites and the requir+ements of FCC Memorandum and Order, PRB-1, I am sure you will
agree that my pr+�posal for a 33 foot crossboom height for this installarion is we11 under that
which could ix argucd would "accomodate reasonably amateur comtnunications" as
required by PRB-1. As I have stated in the past, I have been willing to malce this sacrifice
Lo my conununications effecriven�ss in deference to the aesthctic desvres of some of my
neighbors and the Ciry. While this has beea liale appreciated, I lxlieve this ana}.ysis makes
it clear how much I was willing to give up to be a good neighbar and citizen of the
community of Mendota Heights.
Sincerely,
' ' UMN Learning Center Fax�612-626-7253
a1NL E��IHEERING IN�.
�
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ONC 1�SF EABQRIITORtQS
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November 14,1996
Mr. Paul Beckmann
1882 South Lane
Mendota Heights, MN 55118
Dcar Mr. Beckmann:
No� 15 '96 16�05 P.02i10
8� I�tsti�n� SI. NE. Mlnne�ol�, Il�i 5b4a9
(6f2) 785d115 • fa�t (812) 785,/63'1
1-�p-797•1958
I have analyzed your proposcd communications tower and have made severai
determinations rcgarding the capabilities of your proposal. I looked at three azirauths that appear
to have some obstructions tbac will limit your communicatioas capabilities.
Thc first was at i0° with an obstruction of 120 feet at a distance of 1400 feet. The first plot
shows the path assurning a 33 foat tower and as cau �e, seen this path is very obstructed. I then
determined what tower height would•clear this path obstruction. The calculations showed that a
cower height of 150 fect would a1low obs�uction ftee oomnnvnications on this azimuth.
I� then looked at the 20° 7 snd again assumed a 33 foot tower and this plat shows an obstructed
peth. I again detetmined that it would require a I08 foot tower to clear this obstnsction. This path
assumed that the obsttuction was 75 €eet high and locatcd somc 1204 fect away.
The next path examined was for the 180° aaimuth and again found that the obstruction again
caused poor communieatians eapabilities. This obstruction wss assumed to be 55 feet high at a
distance of 600 fee�
The above analysis assumed that the antenng was at an elevation angle of 0°, which is tiie normal
corumunications for ground/earth communications. Since the comraunications of interest are for
Low Earth Orbiting (LEO) s�tellites I then assvmed that d�e antenna height �-as fixed at yonr
pmpased height of 33 feet and predicted the elevation angles that you woutd suffer from reduced
I
I�IN Learning Center
�'J_1_l�
Fax:612-626-7253 Nov 15 '96 16�06 P.03i10
�
IN�
���������
EMC TEST UQORATORQ
8�D Ha�tltqe St., NE� htimeapolb, MN �449
(612} 7B�r411b • iu (612) 7'�r483f
1-8�-T�T•1938
communications ability and then compared it to the predicted satellite orbital positions for the
month of Novemher. 1996.
Qrbital Predictions fo Nov 1996
Calculations were then perfonned to detcrmine the effect of thc existing obstructions using a�33
foot tower. The followiag : .
10° path the elevation angle is 3.6°
20° path the elevation angle is 2°
180° gath the eievation angle is 2.1 °
This simply indicates that for RS 1Q the potential loss of low angle passes is almost 26% and f�r
A013 the loss is almost 20%. As I have discussed in the Cit}� meetings, the low elevation angles
are very important to satellite communications for several reasons. They are:
1. Thc frcquencies involved in the satellite service don't involve ionosgheric
rcfraction, i.e., the communication paths used in sat�llite work is confined to
direct line-of•sight. If you cannot see it {the antenna) cominunications aze not
possible. •
2. Since the sateIlites are alf in Low Ear.th Orbit they tend to spend most of their
usefiil commuticarion times very close ta the horizons. Namely it will require the
antenna be low to the horizon.
3. The frequencies used by the setellite service are severely attenuated by
surrounding structures , foliage and objects.
2
' ' UMN Learning Center
Fax:612-626-7253 Nav 15 '96 16:06 P.04�10
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In summary, Vi+'ith the proposal far your tawer to be onty 33 feet tall you ate accepting
deteriarascd cammunicatians availability with the irttended satellite service use. My analysis
clearly indicates that your tower system shauld be at least 80 feet high in order to eliminatc the
communicatian tosses causcd hy the alrcaciy e�cisti�g te�rain and objects.
' Sincerely,,
a�,c..f.� � .�
Garrett G. Lysiak, P.E.
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CITY OF MENDOTA HEIGHTS
- �I •
November 14, 1996
._
TO: Mayor, City Council and City Ad ' or
FROM: 7ames E. Danielson, Public Works Direct
SUBJECT: Mendota Mall - Sign Policy Amendment
DISCUSSION•
At the November Sth meeting, Council considered a request from Paster Enteiprises
and Dr. Wild, one of their tenants, to modify the sign policy at the Mall and allow signs on
the southerly, unfinished side of the Mall. Dr. Wild desires to install a large sign at the rear
entrance to the Mall advertising his practice. 5uch a sign is currently not permitted within the
Mall sign policy. This policy was drafted by Paster Enterprises, the Mall owner, and
approved by the City Council under the provisions of approval for the PUD.
At the meeting Council expressed some concerns about the sign particularly its size,
location facing a residential district, and the precedent it would set for having other signs
located on the south side of the Mall where the facade is not finished. Council therefore tabled
consideration of the application to this meeting to allow Mr. Paster and/or Dr. Wild to attend
the meeting and discuss their concerns.
Mr. John Streeter of Paster Enterprises plans to attend the meeting to discuss Council's
concerns.
ACTION REQiJIIZED:
Meet with Mr. Streeter to discuss the proposed sign policy aznendments.
.�
OCT-18-1996 09�24 PASTER ENTERPRISES 612 646 1389 P.01i91
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C�NTRAL PLAZA
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DODDWAY SHOPPiNG CHNTER
5mith 8c Dodri Road
Wcs� S�. Paul, Minncsata
I��XiNGTC�N FL.AZA SHOPPES
Lcxin�ton �: Larpentcur
Roscviiic, Min�zcsota
MENDOTA PLAZ:R
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DATE: �� � �� � � T1ME:
NUMBER QF PAGES:
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FROM:
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Back Wal! Signage.
All of the items listed under section B. (�xterior Signage}, af this criteria shal( be
�ppiied to the back wa[I exeept items 3 and 4. Items 3 and 4 shall be changed as
foilows:
3. Tenants will be allacated an area on the exterior back wall af ihe shopping
center for their signs.
4. Tanant signs �re to be centered between the top of the wai� and the top of
the painted strips. I# aIl caps are used, letters shal! not exceed thirty-six
inches �3fi"} in height.
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Southvicw Blvd. c�c 13[h ��•a S received thls dotwneal ire error. Reviewing, copy�g or discussing tlse roRtenls of 1Jt1s
South Sc. Paul, biinnesota tommtrni�ian isstrictl}r p�ohibited. Pkase not� us Fr+r.nediaiety by te7ephone a�d retr�ne tha �
anigi,�oi docununls m us by mal� Thank you.
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CITY OF MENDOTA HEIGHTS
I� 1
November 15, 1996
To: Mayor and City Council
From: Kevin Batchelder, Ciry Admi�s�tor
Subject: Consideration of Full Time Recreation Programmer
INTRODUCTION
At the Budget Workshop and during the adoption of the Preliminary Levy on
5eptember 3, 1996, the City Council discussed establishing a full time position for Recreation
Programmer. This item had been proposed as an"Add Level" requsst to the proposed 1997
Budget. Council was unable to make a final determination about including this "Add Level"
of service within the 1997 Budget and requested that this item be more fully discussed at a
meeting prior to the City's Truth in Taxation hearing.
The adoption of the Preliminary Levy on 5eptember 3, 1996 included the additional
$18,260 necessary for a full time recreation programmer position. Also, City Council directed
staff to include the Recreation Budget within the existing Parks Budget and not create a
"separate" department.
DISCUSSION
This item is on City Council's agenda for discussion and to provide staff direction on
preparing the Progosed 1997 Budget for the Truth in Ta�cation Hearing scheduled on December
4, 1996.
Tlus memo will attempt to address concerns or requests for additional information that
have been expressed by individual Council members during the discussions that City Council
has had on this issue to date. Concerns or requests for additional information that have been
expressed are:
1. Provide an overview of other existing programs that provide recreation services so that
it may be determined if there is a duplication of services and how the additional half
time programmer would compliment existing programs.
2. Outline programs and other benefits that would be provided by an additional half time.
3. Outline how many residents would be served by the additional tune and the additional
programs that would result with this proposed increase.
4. In order to avoid an open-ended and constantly expanding recreation program, outline
suggested paiameters that would define the limitations of the program.
5. Outline the categories of residents that would be served.
6. Outline how our current Recreation Programmer uses existing resources.
7. Compare what recreation services other neighboring communities are providing, what
percentage of their levy they are devoting to recreation services, and what portion of
the general fund expenditures are devoted to the recreation budget.
8. Discuss the tax impact of the additional service that is proposed.
Parks and Recreation Commission
Staff has investigated these concems and requests for information and has briefed the
Parks and Recreation Commission at their November 12, 1996 meeting. Based on that
discussion the Parks and Recreation Commission directed staff to prepare a memo to City
Council, under their signature, to answer some of the questions raised as listed above. (Please
see attached memo from the Parks and Recreation Commission dated November 13, 1996.)
The Commission has attempted to outline for City Council the benefits that they believe
would accrue to the City with an additional half time programmer. The Commission has listed
the additional programs that we would be able to consider, how many additional residents this
would serve and how this would serve each segment of our community.
Existin� Pro ,�rams
In order to avoid duplication of services within the community, Council desired to
examine an overview of programs provided by the City and other organizations within the
community. Attached you will find two documents entitled, one, Program Inventory of Other
Community Groups and, two, Recreation Program Summary. (Please see attached.)
� These attached inventories and summaries include a listing of programs provided within
our community, those programs provided by neighboring communities (Eagan and West St.
Paul) and provides a breakdown of the segments of our population that are served, or would be
served.
It should be noted that our current program makes use of many joint ventures with
neighboring communities in northern Dakota County, particularly West St. Paul, South St.
Paul and Inver Grove Heights. E�camples would include Safety Camp, Field Trips, Ski Trips,
and the S.P.I.R.I.T. program. Each community takes turns hosting, organizing and handling
registration for these events on a cooperative basis.
Cross-Municipal Analysis
Attached is a brief comparison of recreation budgets, general funds, populations, and
levies for Fagan, West St. Paul, and Mendota Heights. This analysis shows the numbers for
Mendota Heights with both a half ti.me and a full time recreation programmer.
Tax Impact � .
1
The preliminary levy as approved by the City Council on September 3, 1996 included
the sum of $18,26U to cover the costs to exPand the recreation progiammer position to full �
time, if so desired. The approved budget al'so included a net revenue increase of
approximately $4,000 for the anticipated additional programs that a full time recreation
programmer could add in 1997. Therefore,� the additional impact to the budget is estimated to
be $14,260. j
Under the scenario of a full time recreation programmer, the proposed budget increase
amounts to approximate�y .5 � of ±he tax levy. For a typical $150,000 home, the proposed
budget increase of $14,260 computes to an increase tax of about $2.35 if there is no valuation
increase. In other words, without the add level addition and with no valuation increase, the
city portion of property tax on a$150,000 home would be $435.48. With the add level
addition, the city portion of the property tax on a$150,Q00 home would be $437.83.
�
Assuming a$150,000 home has a valuation increase of 5°6, the add level addition
would cost a typical home an additional $2.50 on the city portion of the property tax, the
difference being $464.13 without the add level addition as compared to $466.63 with the
increased budget. These tax levels compare to a tax level of $446.49 for the current year for a
home valued at $150, 000. (
Program Parameters
In 1992, when the existing half time Recreation Programmer position was established
there were two parameters placed on the program. First, there would be no duplication of
services that are already provided in the community. Second, all program costs and
expenditures would be supported by user fees.
�
If City Council desires to add the proposed full time position, they should consider
additional program parameters to ensure that this program does not become open-ended and so
that the City has control over the "creation of demand. " These program parameters would
serve to establish a basic philosophy of the recreation program.
i
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In addition to the existing two parameters, other suggested parameters could include:
1. The City will only offer as many recreation programs as one full time recreation
programmer can reasonably supply. '
2. The City will attempt to cooperate with neighboring communities to offer joint
programs so that efficiencies are achieved through cooperation and economies of scale.
3. The Recreation Program will not become a"separate" department and will remain
within the Parks budget.
4. The advent of a full time position will allow the City to m�ximi�.� the use of its
facilities, serve each segment of our population and to collaborate with existing service
providers such as neighboring communities, Community Education and MHAA.
RECOMMENDATION
The Parks and Recreation Commission, at their November 12, 1996 meeting,
recommended that City Council create a full time Recreation Programmer position in the 1997
City Budget.
ACTION REOUIRED
If the City Council desires to implement the recommendation of the Parks and
Recreation Commission, they should pass a motion to create a full time Recreation
Programmer position in the 1997 City Budget and direct staff to prepare the budget for the
Truth in Taxation Hearing. City Council, if they so desire, should also establish program
parameters.
YY � ►�I ►II � : :I :
�
I
TO: Mayor, City Council, City Administrator
FROM: Parks and Recreation Co I ission
RE: Full Time Recreation Programmer
l
�a
DATE: November 13, 1996 !
�
DiSC_iTSSInN ' I
,l
�,
Parks and Recreation provides a wide range of benefits that display a city government's
investment in their community. Recreation opportunities unprove the quality of life for
residents and promotes a sense of community.
Leisure pursuits encourage a health �, holistic lifes le. Peo le come to ether as a
tY P g
community to recreate. Picnics, leagues and neighborhood parks help to bring neighbors
together. People coming together builds a sense of community and neighborhood trust.
Community pride and trust reflects a good,'healthy government. Residents tend to look for
and demand gaod community services like schools, police and fire, recreation opporiunities
and a nice park system. A community that'cares ahout itself and its amenities demonstrates
that it possesses resident pride and that people enjoy living there.
i�
A full time Recreation Programmer will create a vital parks and recreation system.
The aim of this position is not to create a laige department, but one that is energetic,
community dynamic and responsive. ' �
The other half of the Recreation Programmer position will provide numerous benefits
to the City of Mendota Heights. The two main benefits can be broken down into two
categories: I.Additional programs and II.City Service.
��
I. Additional Programs ;
A. With only a half time programmer, we are greatly restricting the recreation
opportunities for the residents of Mendota Heights. Currently, virtually every
segment of the population of Mendota Heights are under served through the lack of
City sponsored programs and opporhinities. A full tune progr�unmer would have the
time and flexibility to create new programs to serve every possible segment of the
community. �
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B. Full time would also provide the flexibility to create or expand collaborative
programs with other Cities, Community Education, Mendota. Heights Athletic
Association, and private groups. The Recreation Programmer's task is to tap into
sunounding resources through collaborative efforts, not to duplicate or compete with
existing programs. Collaborative programs save everyone involved time and money,
resulting in rewarding outcomes for the community.
C. List of potential programs not currently being offered that would be gossible with
personnel expansion to one full tune position:
1. Pre-Schaol Programs •
a. Nature Quest
b. Field Trips
c. Day Camp
d. Half-Pint Safety Camp
2. Youth Progruns
a. Holiday youth programs
Valentine's Day
5pring (Easter, Passover)
Halloween
Winter (Chrishnas, Chanukkah)
b. More, year-round youth Field Trips
c. Collaborative Summer Camps
d. Collaborative after-school weekday programs
3. Teen Programs
a. Drop-in prograzns
b. Fie1d Trips
4. Adult Programs
a. Open Gyms
Volleyball
Basketball
b. Leagues
Touch Faotball
Broomball
Basketball
Volleyball '
5. Senior Programs
a. Collaborative Trips
b. Clubs, social gatherings, parties
6. People with Disabilities Programs
a. Specia101ympics
b. Expanded S.P.I.R.I.T (Special People Incorporating Recreation In
Togetherness) involvement.
7. Family Events
a. Fie1d Trips
b. Parendchild athletics and activities
The potential of these programs are difficult to predict. Recreation programs created year to
date have increased annual participant numbers from 581 in 1994 to over 1,000 in 1996.
i�
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Based on the abave list of programs, we can project that these programs potenti.aliy will raise
resident participat'ron to over 2,000 people per year as a result af staffing a full time
programmer. That will serve close to 20 � af the residents in Mendota Heights annually.
II. City Service and Other Benefits � �
;
A. A full time Recreation Progra.mmer would greafly impmve customer service to the
community. Current�y, the half tiine Recreatian Programmer is only available at
certain tirnes throughout the week. � The schedule is irregular to the point where people
have complained abaut not being able tv reach the Programmer regarding urgent
business. Still others have voiced dissatisfaction about having to wait a day to get a
return phone c�all if the Pragrammer has left for the day. A full time Programmer will
be there a greater majority of the 'tune to answer questions, take registrations, reserve
parks, etc, I
�
B. A full time Recreation Progzammer will be better able ta coordinate tasks that need
very detailed attention. Creative scheduling of ballfields, coordinating activities with
other agencies and planning Celebrate Mendota Heights Parks! are just a few examples
of prograrns and acti�vities that require a greater amount of attention than they are
currentty receiving. A full time Programmer will bave the time and fle�cibility to give
these programs the attention they deserve.
i
C, A full time Recreation Programmer will be able to aptimize use af e�sting
facilities throughout the cammunityr Mendota Heights has a wonderful. parks and tarail
system that is well maintained throughout the year. The tax payer investment of
maintenance of our pa.rks should be�,complimented by programs that put residents in
the parks. 11�Iany residents are not aware of the recreation opportunities they have
through their own community parks� and recreatian system. Expanded pro�ramming
and education will help people of all recreation abilities and interests to be aware of our
ame:nities. Awareness wi111ead to active participation in local pragrams and/or passive
partzcipation during leisure time pursuits.
: ! ��1�11 �li : ii i �.'
The Parks and Recreatian Commission recommends that the Gity Gouncil authorize staff ta
create a full-time Recreation Programmer position to replace the carrent half-time Recreation
Programmer pasit�an, in arder to r�aliz�; the benefits to the cammunity enumerated in this
memarandum. � `
AC'TiC1N R +,�n[ F,D - �
I
If Council concurs with the Cammission's recommendation, it should pass a mation
authorizing staff to convert the Recreation Programmer positian to full-time.
I
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' ; � ; : ►� 1►\/ ►Y � : � � .I : � ►� I►� l 1►I Y : � 1'
MENDOTA HEIGHTS ATHLETIC ASSOCIATION
Mendota Heights Athletic Association fulf'ilLs the recreational sports and athletic needs of
the youth of Mendota Heights. Mendota Heights Athletic Association services vnt�t,�h and
athleticc onlav___ �
YnTTTA
1. T-Ball
2. Baseball
3. Softball
4. Tennis
5. Track
6. Tennis
7. Soccer
8. Basketball
9. Hockey
I.S.D. 197 COI�IlVIU1vITY EDUCATION
Community Education classes are aimed at community enrichment through continuing
education. Community Education serves the major segments of the population, however,
they are not in the business of athletics (especially for adults) and non-education activities
designed specifically for leisure, such as field trips and special events.
Pre-Kindergarten
1. Early Childhaod Family Education
2. Early Childhood Sgecial Education
Youth
1. Swimming Lessons
2. Extended Day
3. Karate
4. Tap and Ballet
5. Basketball Camp
6. Baseball Clinics
7. Softball Clinics
8. Summer Under the Sun
9. Dodge Nature Center Activities
10. Nature classes
11. Science classes
12. Tennis Lessons
13. Chess Team
+
COMI�TY EDUCATION (cont.)
14. Beginning Acting and Storytelling Classes
15. 5afety Awareness classes I
16. Red Cross classes 1
17. Bake and Take class
Teens
1. Interact Club
2. Pulse Project
3. Grass Junior High Drop-In Center �
Adults
1. Relationship classes
2. Golf classes
3. Travel classes
4. Injury Care
5. Drawing and Sketching classes
..- 6. Fitness Walking
7. Aerobics
8. Hypnosis classes
9. Karate/Self Defense
10. Budgeting classes
11. Business classes
12. Music classes
13. Foreign Language classes
14. Swimming Lessons
15. Aqua Exercise
People With Disabilities
1. Deaf Quilting class
2. Invited to participate in all Adult and Youth classes
�
Older Adults �
1. Senior Crafters �
2. Card Club
3. Duplicate Bridge
4. Quilters Club
5. After 5 Club '
6. Scrabble Club
7. Book Club �
8. Tours
9. 55 Alive Mature Driving .
10. Health Caze Classes
: ; : I Y ��► ' : �7lS;7: u `�ih�i 1►���� /
MENDOTA HEIGHTS
Pre-Schoc�l PrnQramc�
1. Natural Wonders
2. Tiny-tot skating lessons
Ynnt_ h Prnarams�
1. Golf Leagues
2. Build a Birdhouse
3. In-Line skating lessons
4. Safety Camp
5. Field Trips
6. Starlab Space Day
7. Ski Trips
8. Ice skating lessons
EAGAN WEST ST. PAUL
Pre-Schncil Prn�rams� Pre-�chn�l Pmgramc
1. Tiny tots 1. Gymnastics
2. Friday Friends 2. Pre-School
3. Wacky Wednesdays Playground
4. 7ust for 5's 3. Figure
5. Fitness and Fun Skating
6. Games Kids Play
7. Tiny Tot Adventures
8. Camp Tiny Tots
9. Me 1�vo
10. Play With Me
11. Birthday Parties
Ynnth PmQrams� YnLth PrQtm�
-a -a
1. Field Trips 1. Field Trips
2. Games On Ice 2. Celebrate
3. 5chool's Out Party w) 5anta
4. Arts and Crafts 3. Firearm
5. In-Line 5kating I.essons Safety
6. Freestyle Skating Lessons 4. Baot Hockey
Leagues
7. Babysitking Clinic 5. Gymnastics
8. Ice Skating Lessons 6. Ice Skating
9. Breakfast With the Lessons
Easter Bunny 7. Ski Trips
10. Craft Night 8. Roller Hockey
11. Coloring Party 9. Softball
12. Baseall Clinic 10. All Star
13. Softball Clinic Sports
14. 5 on 5 Basketball League 11. Tennis
15. Breal�ast With Santa Lessons
16. Skate With Santa. 12. 5ummer
17. Snow 'hibing Under
18. Bandy School The Sun
19. Winter Preparedness 13. Bowling
20. Winter Discovery Day Lessons
21. Eco-Mania 14. Soccer
22. Leap Day 15. Golf
23. Circle of Life 16. Safety
24. From A Bird's Eye View Camp
Mendota Heights
(cont.)
Yl^-.Tii� • �r. i�
��-
Adult Pr�grams�
1 Golf Leagues
2. Softball Leagues
3. In-Line Skating Lessons
4. Volleyball Open Gym
5. Sand Volleyball Leagues
6. Ice Skating Lessons
�
Eagan West St. Paul
(cont.) (cont.)
25. Late Night With 17. Bike
Walter Hayes Rodeo
26. Fishing Clinic 18. Flag
27. Nature Day Camp Football
28. Naturaly Fridays 19. Pool Fun
29. Wildflower Workshop Day
30. Nature Photography
31. Summer In the Park
32. Fun With Dance and Movement
33. Wagonful O'Fun
34. Eagan Olympiad
35. Craft Fair
36. Youth Tennis Lessons
37. Serve and Volley
38. Punt, Pass, & Kick
� 39. Drama Camp
40. Day Camp
41. Science Camp
42. Safety Camp
43. Camp Adventureland
44. Nature Carnp
�T pe .� n Pr�=gramc�
1. Tennis Toumaments
2. Field Trips
3. Ice Skating Lessons
4. 3 on 3 Basketball League
� 5. Hay Ride
j 6. Snow Tubing
TP.P�n Prno�ramc�
1. Bowling
Classes
Adnit Pm��rams� Adnit Promc•
I 1. Naturally Friday 1. Touch
2. NYSCA Training Football
� 3. Walk/Bike Club 2. Golf Lessons
�
4. Tennis Lessons 3. Sand
5. Golf Lessons Volleyball
6. Tennis Leagues 4. Softball
7. Sand Volleyball Leagues Leagues
8. 3 on 3 Basketball Leagues 5. Power
9. 5 on 5 Basketball Leagues Volleyball
10. Soccer Leagues 6. Clogging
11. Softball Leagues 7. Broomball
12. Touch Football Leagues 8. Raquetball
Mendota Heights
(cont.)
�em� mc�
1. Golf Leagues
'-.�� - �. i � .� ' •ar.0
. . . •: . i
Fam�� Pmarams�
1. Performances in the Park
2. Family Ski Trip
3. Celebrate Mendota Heights Park
`
Eagan
(cont.)
13. Boot Hockey Leagues
14. Broomball Leagues
15. 4-man Hockey League
Sem��r Pr��rms'
1. Senior's Coffee Club
2. 55 Alive/Mature Driving
3. Immunization Clinic
West St. Paul
(cont.)
Lessons
9. Aerobics
10. Baot Hockey
fieninr PrQmc�
-�
1. Senior Clubs
2. Gals Getaway
Pecinle with i�icahilities Prg� PP,nnle w/i�ic_ �
-r
1. Sports Camp 1. SPIItIT
2. Fitness Fun 2. Special
3. 5ummer Fun Picnic Olympics
Famil� Pr�oramt�
1. Evening with the Stars
2. 4 Your Parks
3. Fun Run
4. Earth Day
5. Halloween Tenor Trail
6. Who Done It Hike
7. Winter Hay Ride
8. Open Gym and 5wim
9. Family Ice Fishing
10. Dog Sled Rides
11. Family Concerts
12. Hog Roast
13. Movies In the Park
14. Full Moon Hikes
Fam�_ 1Toms;
1. Poo1 Parties
2. Family Skate
Recreation Programmer Cross-Municipal Analysis
Variable
Population 1996
Total Levy 1996
Genera! Fund Expenditures 1996
Recreation Budget 1996* .
Recreation Salaries and Se�Se�ts 1996
Recreatian Programmer FT Equivalents
Rec Salaries/Rec Budget 1996
Rec BudgeUGeneral Expenditures 1996
Rec Budget/Population 1996
General EacpenditureslPopulatian
/
Eagan West Saint Paul Mendaia Heights {1l2RP} Mendata Heights (1 RP)
�8,400 19,420 'I0,757 10,757
$ 12,630,893.00 $ 3,356,000.00 $ 2,385,OOO.qO $ 2,385,OOQ.00
$ 95,Q81,900.00 $ 6,327,950.00 $ 3,156,730.00 $ 3,174,990.00
$ 719,892.00 $ 200,415.00 $ 51,03p.00 $ 79,64Q.00
$ 319,892.Q0 $ 145,415.4Q $ 18,26Q.OQ $ 36,520.40
7.3 2 0.5 1
$
$
44.44%
4.77°la
12.41 $
zso.o� �
72.56%
3.17°la
10.32 $
325.85 $
35.78%
1.62°l0
4.74 $
293.46 $
45.$6%
2.51 °Io
7.40
295.18
To:
From:
Subject:
�
�
CITY OF MENDOTA HEIGHTS
November 15, 1996
Mayor and City Council i
Kevin Batchelder, City Ad i' or
,,
Consider Request for ponation from Dispute Resolution Center
'�
The City has received a request from the Dispute Resolution Center for a financial
contribution to help support the Center's operations and ensure that their services will be
available to Mendota Heights and its residents. The Dispute Resolution Center provides
mediation services to communities, individuals, neighborhoods, etc. (Please see attached letter
from Mr. Timothy Hedeen, Executive Director. )
According to their scale for annual financial contribution for municipalities, the
suggested contribution for Mendota. Aeights would be $1,000. If the Council desires to fund
this request, the money could be allocated fiom the Contingency Fund.
Mendota Heights has used the services of the Dispute Resolution Center on severai
occasions in recent years, sometimes successfully, sometimes not. The most recent attempt
was a mediation session between neighbors over the "storage" of an RV.
ACTION REQUIItED
Consider the request for a financial contribution to the Dispute Resolution Center. If
City Council desires to honor the request, they should pass a motion designating the amount of
the financial contribution they desire to make and authorize staff to make a financial
contribution. i
�
��''""�-- -
� ��
�`��
Dispute Resolution
Center
265 Oneida $treet
St. Paul, MN 55102
612.292.7791
fax: 298.5729
October 31, 1996
Mr. Kevin Batchelder
City Administrator
City of Mendota Heights
1101 Victoria Curve
Mendota Heights, MN 55118-4167
Dear Mr. Batchelder:
�� c1��1i � �
�� �'.�� �
3 a� �iOV 0 4 1996 ��
# };'i
r :'a' T e ..
GFr� � uuoo .r�s �e�..0 r.,... �
For over 14 yeazs, the Dispute Resolution Center has helped Mendota Heights
residents, neighborhood groups an3 businesses resolve conflicts. As the East Metro azea's only
nonprofit community mediation program, the Center provides low-cost mediation services and
educational programmirig. All our work is. provided by a small staff and a dedicated pbol of
professional volunieer mediators. The Genter's mediatidn services, educational..programmiug
and public presentations aze designed to strengthen communities by increasing the capacity
within neighborhoods, families and organizations to peacefully resolve conflict. .
Cities and government agencies also directly bene5t from the services of the Center.
Cities like Mendota Heights have realized considerable savings in staff time by referring
appropriate disputes to the Dispute Resolution Center. DRC has assisted other cities in disputes
involving zoning or ordinances, contracted services, traff'ic problems, public works projects,
and disagreements among neighbors. Mediation allows the parties to address and resolve their
issues in an efficient, constructive and conf'idential manner, without major city involvement or
publicity. Mediation also saves all parties the ongoing fnancial and emotional costs often
associated with litigation. . •
The Dispute Resolution Center requests that Mendota Heights include an allocation for
the Center in its 1997 budget. Your municipality's financial contribution will support the
Center's operations and ensure that our services will continue to be available to Mendota
Heights and its residents .and neighborhoads. We welcome contributions of any size, however
the following scale indicates annual donations made by municipalities similaz to yours:
Cities with population under 10,000 $ 500 per year
Cities with population from 10,001 - 20,(}00 � $1,U00 per year
Cities with population from 20,001 - 30,OQ0 $1,500 per year
Cities with population from 30,001 - 40,000 $2,U00 per year
Cities with population from 40,001 - 50,000 $2,500 per year
I will contact you during the week of November 4th to discuss this request at greater
�iength and to secure information on your upcoming buc�get hearings. l'n the interim, piease d'o
not hesitate to contact me concerning this request. I can be reached at 292-7791.
Thank you for your consideration `of this request. I look forward to speaking with you
and continuing to provide services to Meridota Heights._
Yours very truly, ,
`/��.... ����^
Timothy Hedeen '
Executive Director
Enclosure
CITY OF MENDOTA HEIGHTS
I
MEMO
November 14, 1996 _
TO: Mayor and City Council �
FROM: Kevin Batchelder, City Ad "n�
SUBJECT: League of Minnesota Cities 1997 Proposed Legislative Policies
DISCUSSION i
�
The League of Minnesota Cities (LMC) is hosting their annual policy
adoption meeting on November 22, 1�996 for the member cities to consider their
1997 Proposed City Policies. Attached you will find a cover letter and draft
Proposed 1997 City Policies document for your review.
• :i
,
The LMC is asking that each City review these policies in order to fill out the
ballot enclosed. The ballot is intended to identify our top five priority policies.
Also attached is the agenda for the policy adoption conference, registration forms
and proposed meeting rules. i
City Council should consider which five policies in this document are our
priorities and whether we should comment on any other policies at the annual
policy adoption meeting. Council should also indicate whether they plan on
attending the meeting on November 22 so that reservations may be made on their
behalf. �
�T��[�1 i_• i.�
Consider the LMCs draft 1997; City Policies and provide direction to staff
regarding our five priority policies and the adoption of the proposed legislative
policies and legislative action. 1
I:��c�i!�3�
.y
CITY OF MENDOTA HEIGHTS
' i MEMO
November 14, 1996
TO: Mayor, City Council, and City Administrator ,_
FROM: Patrick C. Hollister, Administrative Intern
�I
SUBJECT: Open Space Inventory '
Discussion ;
Mr. Bnan Birch of 759 Willow Lane appeared before the Parks and Recreation
Commission at their regular meeting on November 12, 1996 to advocate preserving the
abandoned MnDOT right-of-way east of Mendota Plaza and south of Highway 110 for
some sort of park or natural open space use. Mr. Birch said that he was under the
impression that the owner of Mendota Plaza was attempting to purchase this land and
�
develop it for commercial use. Mr. Birch suggested that the City purchase this land for its
own Nature Center and integrate it into the City's trail system. Chairman Spicer remarked
that the Commission had also looked at the MnDOT land for ballfield use.
Mr. Birch also claimed to have develo ment ri ts to abandoned MriDOT ri ht-of-wa
p � g Y
north of H'ighway 110. �
Mr. Birch's comments prompted a discussion among the Commissioners about the
remaining open space in the City and led�them to conclude that it was time once again to
examine the remaining vacant parcels within the City to determine if any of them should be
preserved for open space.
Recommendation
At the November 12, 1996 meeting of the Parks and Recreation Commission,
Commissioner Norton moved that the City perform an inventory and optimum use analysis
(including ballfields) of all remaining vacant land in the City, including the vacant MnDOT
right-of-way, the area around Lake Augusta, the "Superblock" and the land across the
street from St. Thomas. Commissioner Libra seconded the motion. The motion passed
on a 6-0 vote with one absence. , �
Council Action Required
If the Council concurs with the Parks and Recreation Commission's recommendation, they
should advise Staff on a course of action. �
�..
errY oF mEr�oTA ���gTs
� � �
November 14, 1996
T4: Mayor, City Cauncii, and City Ad `���fa��
FROM: Patrick C. Hollister, Administrative Assistant
SUB7ECT: Parks and Recreation Comrnissxaz�ICity Councit Workshop
Recommendation
At the November 12, 1996 meeting of the Parks and Recreation Commission,
Commissioner Linnell moved to farmally invite the City Council to attend the January 14,
I997 meeting of the Parks and Recreation Commissian to discuss several issues, including
• A full-time Recreatian Pragrammer
• Preservation of remaining apen space
• Creation af additional ballfield capacity
• Other Issues
Co�r�missioner Nortan secanded the motion, The mation passed on a 6-0 vote with one
absence.
Cauncil Action Required
If the Cauncil wishes to accept the Farks and Recreation Cammission's invitation, it
shauld advise Staf� an the format far the meeting c�n J'anuary 14, ] 997. Alternative�y, the
Cauncil could opt for a different date or cantext for meeting with the Parks and
Recreation Commission and advise Staff accordingly.