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1996-10-01CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA CITY COUNCIL AGENDA October 1, 1996 - 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of September 17 (Available on Monday). � ��Z7i�ift . = � � a. Acknowledgment of the September 24 Planning Commission Minutes. b. Acknowledgment of the Building Activity Report for September. c. Acknowledge Receipt of the Unapproved Minutes from the September 4 NDC4 Commission Meeting. a d. Approval of Building Permit Request from the Church of St. Peter. e. Approval of Resolution Accepting Work and Approving Final Payment for Ivy Falls South (Imp. 95, Pro. No. 3) - RESOLUT/ON NO. 96-80. * f. Acknowledge Receipt of Information Regarding I-35E Noise Complaint. g. Approval to Appoint Administrative Assistant. '� h. Approval to Appoint Receptionist/Clerk-Typist (Information Available on Tuesday Night). i. Approval to Purchase Computer for the Engineering Department. j. Approval of List of Contractors. k. Approval of List of Claims. ** I. Approval of Permanent Appointment of Police Officer. �� •� •�� . � •��i�-� ' ii� � -i�•i a. Annual Halloween Bonfire - Mr. Jim Kilburg, Mendota Hts Fire Dept. : � ,� a. Consideration of Tobacco Restriction Ordinance - Mr. Steven Markes 9. Unfinished and New ��sin�ss ` a. �ase No. 96-26: Beckmann - Variance - RESOLUT/ON NO. 96 81 b. Case No. 96-29: McCardle - Variance - RESOLUT/ON NO. 96-82 * c. Case No. 96-30: Bachman - Wetlands Permit - RESOL UT/ON NO. 96-83 d. Discuss Recreational Vehicle Ordinance Amendment. �� - St. Thomas Academy Representatives have requested that City Council table their request until further notice. *� f. Discuss Fire Hall Roof Repair or Replacement. g. Schedule Workshop Date to Discuss Freeway Road/T.H. 149 Right-of- Way Study. h. Schedule Election Canvassing Board Meeting for 5:00 p.m. on Wednesday, November 6. � � i •ui�-, 11. Adjourn. Auxiliary aids for disabled persons are available upon r�quest at least 120 hours in advance. If a notice of less than 120 hours is received, the C'rty of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452-1850 with requests. CITY OF MENDOTA HEIGHTS MEMO October 1, 1996 TO: Mayor and City Council FROM: Kevin Batchelder, Interim City Administrator SUBJECT: Add On Agenda for October 1 City Council Meeting Additional information is submitted for items 5f, 5h and 9c (�). Two new items have been added to the agenda, items 51 and 9f (**). One item has been removed from the agenda - 9e (* **'). � � - � � . � � � � � � It is recommended that Council adopt the revised agenda printed on gold paper. _ ,1� � •��• ;• • � � � � ��. �� -�. � 1� \ � �11� � 1 Please see attached memo and letter. 5h. AR rn oval � ARj2oint Recentionist/Clerk-Ty� Please see attached memo from City Clerk Kathy Swanson. 51. AR r�val Qf Permanent AR�ointment � Police Officer• Please see memo from Chief Dennis Delmont. • �� •. � �u.� � �� :• � �� •. : Please see attached information submitted by Mr. Bachman. 9e. Pi�� .. IhQm�� Academv le ��.ad �uest• St. Thomas Academy representatives have requested that City Council table discussion on this request until further notice. ' � ■ :�• ;•�. • ;-� •��•i Please see attached memo. KLB:kkb �. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA CITY COUNCIL AGENDA October 1, 1996 - 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of September 17 (Available on Monday). 5. Consent Calendar a. Acknowledgment of the September 24 Planning Commission Minutes. b. Acknowledgment of the Building Activity Report for September. c. Acknowledge Receipt of the Unapproved Minutes from the September 4 NDC4 Commission Meeting. d. Approval of Building Permit Request from the Church of St. Peter. e. Approval of Resolution Accepting Work and Approving Final Payment for Ivy Falls South (Imp. 95, Pro. No. 3) - RESOLUT/ON NO. 96-80. f. Acknowledge Receipt of Information Regarding I-35E Noise Complaint. g. Approval to Appoint Administrative Assistant. h. Approval to Appoint Receptionist/Clerk-Typist (Information Available on Tuesday Night). i. Approval to Purchase Computer for the Engineering Department. j. Approval of List of Contractors k. Approval of List of Claims �� •� -��. 6. Public Comments '�I� i •u-� a. Annual Halloween Bonfire - Mr. Jim Kilburg, Mendota Hts Fire Dept. = •� �� a. Consideration of Tobacco Restriction Ordinance - Mr. Steven Markes ' i � �-� .�� ► , i- a. Case No. 96-26: Beckmann - Variance - RESOLUT/ON NO. 96-8� � b. Case No. 96- q: McCardle - Variance - RESOLUT/ON NO. 96-82 c. Case No. 96-30: Bachman - Wetlands Permit - RESOLUT/ON NO. 96 83 d. Discuss Recreational Vehicle Ordinance Amendment. e. Discuss St. Thomas Academy IR Bond Request - RESOLUT/ON NO. 96-84 - (Resolution Available Tuesday Night) , f. Schedule Workshop Date to Discuss Freeway Road/T.H. 149 Right-of- Way Study. g. Schedule Election Canvassing Board Meeting for 5:00 p.m. on Wednesday, November 6. "lL�� , •u��•, 11. Adjourn. Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452-1850 with requests. t i CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMISSION MINUTES SEPTEMBER 24, 1996 The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, September 24, 1996, in the City Hall Council Chambers, 1101 Victoria Curve. The meeting was called to order at 7:30 o'clock p.m. The following members were present: Chair Dwyer, Commissioners Duggan, Friel, Betlej, Lorberbaum, Koll and Tilsen. Also present were Public Works Director Jim Danielson, Planning Consultant Meg McMonigal, Administrative Intern Patrick Hollister and Senior Secretary Kim Blaeser. APPROVAL OF MINUTES Commissioner Duggan moved approval of the August 27, 1996 minutes with corrections. Commissioner Betlej seconded the motion. AYES: 6 NAYS: 0 ABSTAIN: 1, TILSEN CASE NO. 96-27: WOOLSEY - WETLANDS PERMIT Administrative Intern Hollister informed the Commission that the additional material requested from the applicant by the Planning Commission at their August meeting has not yet been submitted by the applicant. Commissioner Lorberbaum moved to table discussion on this item until the October Planning Commission meeting. Commissioner Friel seconded the motion. Chair Dwyer directed staff to inform Mr. Woolsey of the Commission's action and to also inform Mr. Woolsey that the Commission will entertain discussion on this item one last time. A brief discussion ensued regarding the 60 day review process. Hollister informed the Commission that the Woolsey request has been extended to a 120 day review process. 1 CASE NO. 96-29: MCCARDLE - VARIANCE Mr. and Mrs. Dennis McCardle. Of 2159 Fox Place, were present to discuss their request for a seven foot front yard setback variance which would allow the construction of a front entryway twenty three feet from the front property line. � Chair Dwyer explained that the McCardle's are intending to construct a second story addition. � He stated that there have been many variance requests from other Friendly Hills residents in the past and that it appears the McCardle's request is consistent with past variance requests in the Friendly Hills subdivision. He inquired about hardship. Mr. McCardle submitted a copy of his floor plan and explained that the placement of the stairway is to accommodate access to the second story. He stated that the placement of the stairs will be perpendicular to the main line of the home. He further stated that the location of the closets are essential because the second story will be heated using ductwork through the closet "A" area. He stated that the placement of the furnace also dictates where the closets will be placed. He stated that alternative building ideas have been discussed with their contractor and that this particular scenario makes the best use of what already exists. Mr. McCardle noted the reoccurring theme 'of Friendly Hills residents requesting variances and he pointed out Council's policy regarding Friendly Hills variance requests. Commissioner Duggan stated that he had visited the site and that the McCardle's addition seems no different than other additions in the Friendly Hills neighborhood. He stated that all signatures of consent have been received and that he supports the approval of the variance request. Commissioner Duggan�was excused at 7:50 o'clock P.M. Commissioner Friel stated that the policy adopted by Council in 1979 provides for granting variances in Friendly Hills neighborhood of ten feet or less. He stated that this policy is inconsistent with the City's Ordinance requirements for variances. Commissioner Friel stated that the lot sizes are smaller in the Friendly Hills 1 st Addition than the Friendly Hills 2nd Addition. He stated the need for a variance is even greater in the first addition due to the lot size. � 2 � i O f • Chair Dwyer moved to recommend that the City Council grant a seven foot front yard setback variance for an addition to the home at 2159 Fox Place. The hardship identified being that of lot size and the established Friendly Hills Variance Policy. Commissioner Koll seconded the motion. AYES: 4 NAYS: 1, BETLEJ ABSTAIN: 1, FRIEL CASE NO. 96-30: BACHMAN - WETLAND PERMIT Mr. Scott Bachman, of 2464 Bridgeview Court, was present to discuss his request for a Wetlands Permit which would allow the construction of a pool, spa, fence, pool storage building, filters and heaters and the removal of approximately 100 cubic yards of soil within the wetland systems district. Mr. Bachman explained that he had been confused as to why he needed to apply for a Wetlands Permit since the original building permit process (completed in 1990) had indicated there would be a pool constructed in the future. Mr. Bachman introduced Mr. AI Hipps, Landscape Architect. Mr. Bachman submitted a picture depicting the placement of the pool and where the wetland boundary is located. He informed the Commission that the pool area will not be touching the wetlands area. Commissioner Tilsen inquired about pool drainage. Mr. Bachman stated that the water will be drained to the back of the lot and that a nature/water purifier system will be installed which limits the percentage of chlorine to 10 percent. Mr. Bachman stated that no chemicals will be used just pure crystals. He expressed his concern over the environment. Chair Dwyer inquired about installing a silt fence. Public Works Director Danielson stated that this will be addressed during the building permit process and that the City's Code Enforcement Officers will monitor this process. Commissioner Koll inquired about truck access and how much soil will be removed from the site. She also inquired about replacing damaged vegetation. Mr. Bachman explained that the trucks will use the side of his yard where there is grass and that there will be less than 100 cubic yards of 3 � dirt removed. He stated that the pool will only be five feet deep. Mr. Hipps explained that the elevation of the pool is fifteen feet higher than the wetlands and that they do not anticipate moving soil onto existing vegetation. Commissioner Koll noted her concern for tree damage. ; Commissioner Lorberbaum inquired if the storage building will be constructed this year. , Mr. Bachman stated the slab will be poured this year. Lorberbaum inquired if a Conditional Use Permit will be needed to construct the proposed accessory structure. Mr. Bachman stated the proposed building size to be 10 x 8. It was determined that a Conditional Use Permit was not necessary because the structure is less than 144 square feet. Commissioner Lorberbaum inquired about the protection of the small pines which are located on the side of Mr. Bachman's house. Mr. Bachman responded that no trees will be damaged. � Commissioner Betlej inquired about the accuracy of the site plan. Public Works Director Danielson stated that the survey correctly delineates the high water level mark.' He informed the Commission that staff has compared the survey to the City's aerial topographic maps and the boundaries have been accurately shown. Chair Dwyer stated that signatures of consent have been received. ; Commissioner Friel moved to recommend that the City Council grant the wetlands permit. � Commissioner Betlej seconded the motion. AYES: 6 NAYS: 0 VERBAL REVIEW Public Works Director Danielson briefed the Planning Commission on recent City Council actions regarding recent planning cases. , Commissioner Lorberbaum inquired about when the State of Minnesota will begin the tree planting process along Highway 110. Public Works Director Danielson explained that the project is underway and should be completed by next season. � 4 � ADJOURNMENT There being no further business, the Planning Commission moved to adjourn its meeting at 8:13 p.m. Respectfully submitted, Kimberlee K. Blaeser Senior Secretary 5 7U: FROM: SUBJECT: MEMO � Date: 4-25-96 Mayo�^, Gity Gatxrocil, and Gity Administratar Paul R. Berg, Code Enfo�cement Officer�/� %� 8uitding Activity Report for September 199b C{lRRENT MONTH BUil02NG PERMITS: No. Valuation Fee Collected SFD 3 721,974.00 5,6U8.35 APT 1 4,987,281.00 18,998.93 TOt+�lHWSE 0 0 0 CQNDQ 0 0 0 MiSC. 57 7?3,34T.00 $,�$9.88 C1I 9 291,161.00 3,454.88 ---------•--------•---------------•-----___. Sub Total 64 6,TL3,763.Op 36,852.04 TRADE � PERMITS: � � Plumbing 7 317.00 � Nater 3 15.p0 � Seaer 2 35.Q0 � Neat, AC, � & Gas 3T 1,48b.00 { �_��__��_'_��__��'_�__� »�_�'__^��'�_�_.{ Sub Tatat 49 1,853.04 � YEAR TO DATE 95 Y£AR TO dATE 96 Na. Valuation fee Gollected � No. Valuation fee Cetlected � 12 2,486,487.00 20,123.42 � 27 4,865,782.00 k1,047.90 1 4,987,28i.00 18,948.93 � 0 0 0 6 7i6,278.00 6,8b8.14 j 4 570,787.00 5,214.01 p 0 0 i 0 0 0 29? 3,028,519.00 44,547.60 � 2bb 4,95Q,147.00 34,172.37 64 17,547,187.00 81,931.91 67 2,494,412.00 24,312.42 .--------------------------•---------+------------------------------•--•-- 380 28,815,752.00 1T2,430.00 ( 364 9,891,128.00 1Q4,746.70 76 25 26 $r$�. �a 125.p0 529.50 170 25,055.50 .--------------------------------•---� 24T 34,51b.00 78 36 35 2,$42.40 180.00 612.50� 145 8,909.00 '_�"��_�_'��_'�_'.._�.._"""_"�"_ 244 12,S93.SQ Licensinn• � � � � Cantractor's � � • Gicenses 18 450.Q0 ( 358 8,9SO.Q0 j 344 8,600.00 -------------------------------------------+------------------------------------+------------------------------------ Tatat i31 b,723,763.00 34,lS5,04 (1035 28,815,752.00 275,84b,p0 �i002 9,89i.128.00 125,94d.2d NOTE: Alt fee amounts exclude Sac, Wac, and State Surcharge. Amounts shwm Will reflect only permit, plan check fee, and valuation artwu��ts. . � NORTHERN DAKOTA COUNTY CABLE COMMUNICATIONS COMMISSION , � 5845 Blaine Avenue Inver Grove Heights, Minnesota 55076-1401 612/450-9891 FAX 612/450-9429 TDD 612/552-9675 �1 U. �� . � : \ 1 1/ TO: City Mayors and Administrators/Clerks: - Inver Grove Heights - Lilydale - Mendnt� - Mendota Heights - South St. Paul - Sunfish Lake - West St. Paul FROM: DAT�: R�: Jodie Miller, E:cecutive Dire � 25 September 1996 NDC4 MEETING IV�IIVTiJ�E� �Yc AG�tiI�D►A . _� ._.,.,,Qu�_�� M--___ Enclosed are copies of the UNAPPROV�D minutes from the September 4 NDC4 Commission meeting. Please distribute copies of these minutes to your city council members. Also enclosed is a copy of the Agenda for the next full Commission meeting on Wednesday, October 2, 1996. This meeting will be cablecast tive on Channel 18 at 7:00 p.m. and repiayed un Octaber 9, i9�G, at 1:00 �.m. anu 8:C0 p.r►~�. Please feel free to contact me at 450-9891 with questions or comments regarding any cable issues. Encs. ` Northern Dakota County Cable Communications Commission FULL COMMISSION MEETING Wednesday, October 2, 1996 - 7:00 p.m. Studio A 5845 Blaine Avenue Inver Grove Heights, MN 55076 NDC4 meetings are televised LIVE on NDC Channel 18. Vewers may call 45I-7834 with citizen comments. MEETING AGENDA TIME. INFORMATION DL CUSSION 1. CAL.L. TO O ER/P ..D E 7:00 � 2. ADOPT AGENDA 7:05 3. CONSENT AGENDA 7:10 A) Approve 9/4/96 Commission Minutes B) Approve List of Claims 9/5/96 to 10/2/96 4. NDCTV UPDATE 7:15 5. �TI'L7,EN COMMENTS 7:20 6. ST'AFF R� .PORT . _ 7:25 �. T.E�AL. GOLTNSEL• RF.PORT 7:45 A) Transfer of Ownership to US West B) Other legal issues 8. CONTINENTAL. RF.PORT 8:25 9. TN INISH .D B TSIN .S , . �� 8:40 10. riEW BUST_NF.SS ' 8:45 11: ADJOURN 9:00 X X X X X X X X X X ACTION X X X X X X NDC 4 UNAPPRO VED Northern Dakota County Cable Communications Commission � Full Commission Meeting September 4,1996 1. Call to Order/Pledae; The September 4, 1996 NDC4 meeting was called to order by Chair Cseorge Tourville at '�:�13 p.m. The Pledge of Allegianee was recited. � Members Present: Lucille Collins, Joe Conlon, Henry Hovey, John Huber, Jodelle Ista, Laurence Jung, James Levy, Mike Sokol, Tim Sullivan, George Tourville, and James Zacharslci. Members Absent: Alvin Boelter, Richard Jackson, and Richard Vitelli. Others Present: Steve Baker - Technical Engineer, John Gibbs - Legal Counsel, Cheryl Olmstead - Customer Service Manager, and Fran Zeuli - General Manager (Continental Cablevision); Brian Grogan (NDC4 legal counsel); and Joy Curtin and Jodie Miller (stai�. Chair Tourville announced the public is welcome to address their comments and /or questions to the Commission via telephone throughout the meeting. 2. Adout Agenda - A suggestion was made to move Agenda Item #7 - Variance Committee Report ahead of Agenda Item #6 - StaffReport. Motion 9-4-9l�-1 to adopt the Agenda as amended was made by H. Hovey, seconded by J. Ista, and unanimously camed. .� -� �.-�.. A) Approve Minutes: The July 24, 1996 NDC4 Commission Meeting minutes and the August 7, 1996 NDC4 Executive Committee Meeting minutes were presented for approval. Motion 9-4-96-Z to approve the July 24, 1996 full Commission meeting minutes was made by J. Ista, seconded by L. Collins and unanimously carried. Modon 9- 4-9f�3 to approve the August 7, 1996 NDC4 Executive Committee meeting minutes was made by J. Sullivan, seconded by L. Collins, and unanimously carried. B) Approve List of Claims: The List of Claims for 8/8/96 = 9/4/96 was presented for approval. Motion 9-4-9�4 to approve the List of Claims for 8/8/96 - 9/4/96 was made by J. Levy, seconded by J. Ista, and unanimously carried. NDC4 Commission Meeting September 4, 1996 t Unapproved 4. I�IDCN U�date: - J. Miller reported that the NDCTV Board of Directors recently appointed JeffBladon to the Board to complete Paul Pieper's term. September 1 marked the kick-off. for the .1996-1�97 NDCTV membership year. . The theme this year is "Join Team.NDCT�" and anyone interested in joining may contact the NDCTV of�ice at 451-7834. 5. Citizen Comments - A caller inquired about whether "Inner Circle" members will be given priority on hooking up with the internet connections, if offered. C. Olmstead, Inner Circle Program Manager, explained that the "Inner Circle" program is a market test and that such an idea could be considered should Continental deternune providing internet services to subscribers will be commercially viable. .. . � . .. ... . .. ,. ..- 6. Variance Committee Re o�rt: - Brian Grogan, Legal Counsel, provided a brief update on how events concerning the varia.nce requests have evolved. Continental requested three variances: High Speed Data Transmission, Institutional Network, and Interconnection with neighboring systems. The variance requests were reviewed by an ad hoc Technical Committee which unanimously denied the three requests. In accordance with procedures ' outlined in the Franchise, the Executive Committee reviewed the matter along with additional information provided by Continental and voted unanimously to also deny the variances. Continental appealed the mafter to tfie full Commission �at its meeting on July 24. At that meeting; Continental disclosed plans to�.go forward witH a 750 MHZ upgrade � for the NDC system. Because this system rebuild would render some or all of the variance concerns moot, the Commission tabled taking a vote on granting or denying the variances until the September meeting with the understanding that Continental would work with NDC4 in preparing a document with language addressing how the variance requirements would be met with the 750 MHZ upgrade. The resulting document, in form of Resolution #9-4-96, was circulated to Commissioners for review. B. Grogan explained that this Resolution attempts to grant the three variances while memorializing plans put forth with regard to the 750 MHZ upgrade along with additional requirements including • implementing fiber op�t'ic linits, in�luding iriterrlat�wiring�to � mu�uail� agreed�npon drop � point and optronics to the four city halls that currently cablecast meerings (Inver Grove Heights, Mendota Heights, South St. Paul, and West St. Paul) as well as to the NDC4/NDCTV facility at no charge to the cities or NDC4/NDCTV. Additionally, a minimum of six microwave feeds per year from NDC4/NDCTV to Regional Channel6 (or , its successor) will be provided at no cost to NDC4/NDCTV. Also, as part of this Resolution, Continental has agreed to provide Internet connection and free services including necessary hardware to all licensed NDC service area primary and secondary schools within one year after beginning to sell such services to NDC4 subscribers: In negotiations with Continental on�the terms of this Resolution, it was agreed that�the 750 MHZ upgrade should be completed by December 3 Y, 1997. It was also agreed the Commission will make a deternunation before 7anuary 15, 1998 whether Continental or its Page-2 � NDC4 Commission Meeting September 4, 1996 ` Unapproved successor has camplied with the terms of this Resalutian and completed the 750 MHZ rebuiid. In the case that the Commissian determines #he rebuild is not comglete andtor that the terms set forth in Resolution #9-4-96 have not been met, the three variances will autamatically expire� on February 27, 1998. If it is determined that Continental has met the terms of this Resolutian, the variances will cantiriu� through the end af the Franchise, It is believed that although this agreement does nat address a11 of the variances requirements, it is a reasonable agreement which will gravide a state-of-the-art system for NDC in a relatively short period of time. There are no other 750 MHZ systems in the State af Minnesota. L. Collins inquired how the smaller cities of Lilydale, Mendota, and Sunfish Lake will benefit fram some ofthe negotiations. Chair Tourville explained that those cities will alsa receive #he�benefies af the '��0 Iir�Jf.iZ rebuild, and� fiber Iir.ks wouid be provided shauld they require cable services at their respective city halls. (Cunrently, these cities, in some cases da not have a separate city hatl stzucture and none cablecast their meetings.} J. Conlon inquired about what speed would be pravided for internet access. F. Zeuli responded that it would not be commercially viable ta provide speeds at or betaw levels currently used for tetephone transfer. S. Baker added that the speed anticipated would be anywhere from 25 to 3Q times faster than a 28 baud modem. M. Sokol clarified that the Internet. seryices provided.by this agreement are far schoois only and provision of such �services to subscribers �v+rould be a business decision Continental would �have to make in the future, Chair Tourville stated that during these tedious negotiations �the issue of providing inteconnectian to subscribers was debated. It was argued by Continentai that providing the services to subscribers needs to be a marketing decision based largely upon demand. Chair Tourvilie noted that tetters from Cantir�ental dated August 5, 1996 and September 4, 19�6, along with a map showing plans for the 750 MHZ upgrade in the NDC area will be a part of Resolution #}-4-9b as "acting documents." Using the map, S. Baker reviewed the phases involved in the upgrade and the areas affected. J. Ista inquired about when the -N�C�#1��iDCTV fiber link wiil be operational. S. Baker replied� it wiil �ely�be comp2ete when activating Phase III, possibly by summer/fall of 1997. J. Huber inquired about what constitutes "licensed" schools. B. Grogan exptained that the language is taken out of the Social Contract which is a nation-wide agreement and aU public and private schools in the NDC area fail within ihat definition. 3. Zachazski inquired whether this Resalutian is enforceable with US West should the transfer..be effected and subsequently enforceable with the successor to: US �Vest. He atso inquired whether the Cammission can revisit the issae of praviding intemet connection to the licensed NDC schools.at the time of . Franchise xenewat should a.business decision be made not to provide the. service as outlined in the Resolution. � B. Grogan responded tha.t tlie issue can be negotiated at the .time ofFranchise renewal discussions. ..With regard.to.enforcing the Resaludon �with possible successars to Continental, B. �Grogan �stated the Resoleztioa 'is enfarceable shauld the US West/Cantinental merger accur. A transfer beyond US West depends on the Page - 3 � NDC4 Commission Meeting Unapproved September 4, 1996 structure of the transaction, but is highly likely the Commission will condition action on such a transfer on compliance with terms of this Resolution. � M. Sokol suggested that by changing the word "and" to "or" under �Point 2 of Resolution #9-4-96 the Variances would expire if any one of the three recitals were not met. As it currently reads, all three variances would not have to be met before the Commission could revisit the issues. F. Zeuli and J. Gibbs indicated they agreed with this change. Chair Tourville commented that these difficult negotiations were complicated by the potential system transfer and the need to protect NDC interests. He recommended approval of Resolution #9-4-96 with the changes as discussed. J. Zacharski inquired whether the requirement to rebuild the system by December 31, 1997 includes having it operational. B. Crrogan responded that the Commission is not addressing what Continental chooses to do with their system, but does operate under the assumption that Continental will use a system into which they have made such a great capital investment. J. Huber inquired about the impact to subscriber rates when the 750 MHZ rebuild is activated. F. Zeuli responded that the rates aze governed by the Social Cantract which states that the increase can be no more that $1 per month per year. J. Gibbs added that this point was carefully negotiated with NDC4 making certain that no other provisions would come into play that would allow a higher increase. J. Huber inquired where this � issue is addressed. B. Grogan responded that the Franchise is not being amended to mandate a rebuild which would constitute a"franchise-imposed obligation." Instead variances'are being granted in returri for plans'to provide the rebuild. Should'the rebuild not occur; the�variance �commitments will resurface:� If the rebuild were a franchise- �imposed obligation it could be treated as an external cost and passed through to subscribers or built into the rate base. J. Huber also inquired about whether the member cities need to approve this agreement. B. Grogan responded that NDC4 has clear authority to grant variances which is what Resolution #9-4-96 is doing. The Resolution does not amend the Franchise, nor does it create any new Franchise obligations. Part of the rationale for postponing action on the variances at the last meeting was to allow city representatives an opportunity to seek input from their respective cities. Brief discussion followed during which it was pointed out that this Resolution does not address any �nia�ters p�ertaining to �lirie extensioii; capi�al fiind'ing, etc.; but these matters will likely surface during transfer discussions. B. Grogan added that it will be extremely important in light of such discussions to focus on the make up of the Joint Powers Agreement in the not too distant future. Motion 9-4-9�5 to grant variances for High Speed Data Transmission, Interconection, and Institutional Network Services by Resolution #9-4-96 changing the dates under Point #2 from 1Vlarch 31� to January 15 and from June 30 to February 27, and changing the word "and" to "or" in� describing the recitals which must be met and including� Continental's letters dated August 5, 1996 and September 4, 1996 and the map outlining plans for the 750 MHZ rebuild was made by J. Ista, seconded by L. Collins, and unanimously carried. B. Grogan pointed out that Continental now has 10 days in which to execute the document. Page - 4 NDC4 Commission Meeting September 4, 1996 � =� :-..� � Unappraved A) Executive Director: J. Miller reported that equipment for the A1phaChannel interactive buiietin board system has oeen deiivered to the vendor who is in the process of setting it� up and testing it. Staf�'will be trained and a mazketing scheme developed.� It is hoped roll-out afthe new bulietin board system will take place iate September ta early Octaber. Plans are underway ta downlink live satellite services to run after pragramrtung ends on some channels ta offer viewers more variety "after hours." Candidate forums are being arganized and coardinated by the SSPnGH Chamber of Commerce and the League of Women Voters. A"Meet The Candidates" show {coordinated with the League af Wamen Voters} pravides candidates an apportunity to make a 5-minute statement introducing themselves to the public. Plans are underway ta participate in and provide coverage for the Inver Grove Heights Star City Days parade and "Trait Biazing" events. Irzsight-7 episodes are back on a full production schedule with new editions coming out every two weeks. Producers and their programs will be featured an the channets in October. 1997 NDCTV and NDC4 budgets have been agproved by three cities. J. Levy stated that Lilydale also recently approved the budgets. J. Huber cammented that the City of Mendota Heights toak no formal action, which in essence is appraving the budgets. Continental� Cablevision recently advised that instead of making a$S,OQO contribution toward Insight 7 programming as part of the Citivision L,etter of Agreement, they are opting to atlaw advertising on one of the access channels. Stai�will meet with F. Zeuli to further explore this option. • Several franchising authorities in additian to NDC4 submitted comments to the FCC regarding the US West/Continental request for waiver. Cr�ntinental's regty cor�unents have just been received and will be made available to any Commissianer who requests a capy. Continental's annual report was mailed to Commissioners in their August meeting packet. �Stafiireevmmended the Commission formally accept�the repori. Chair Tourville suggested the acceptance be covered under Continental's report. 8. Cantin� tal Repart - F. Zeuti, General Manager, reported that a new partnership is being formed with the St. Paul Pioneer Press, Henry Sibley H'igh School, Central High School, and Cantinentat Cabievisian which enables setect students to develop skills for newspaper and'television reporting. Continental supported their invalvement as student reporters in the recent DFL� Convention in Chicago. It is anricipated that a monthiy haif-hour program � will be praduced from this endea.vor far playback on access channels. Page - 5 � NDC4 Commission Meeting September 4, 1996 Unapproved Chair Tourville invited questions or comments regarding Continental's Annual Report. Motion 9-4-96-6 to receive Continental's Annual Report was made by J. Levy, seconded by H. Hovey, and unanimously carried. . Cheryl Olmstead, Customer Service Manager, reported that statistics being tracked indicate that Continental is able to meet their "On-Time Service Guarantee" 99.01 percent of the time. This guarantee allows for a$20 refund in form of cash or credit on service to be provided if technicians fail to show up on time for a scheduled installation or service appointment. J. Ista inquired whether maps showing the 750 MI3Z rebuild plans could be sent to each of the member cities. F. Zeuli responded that it will be possible with new CAD soflwaze that has just been ordered. . J. Conlon inquired about FCC service standards regarding a human being answering their phones. B. Grogan responded that the requirement of answering the phone in less than 30 seconds means that the caller must be responded to by a live human voice. Brief discussion followed on some problems that occur in response time. C. Olmstead explained that the past few weeks have been a peak rime with many subscribers reconnecting after the summer months. J. Conlon suggested that he would rather have an • opportunity to leave a voice mail message than to be put on hold. J. Ista inquired why the West St. Paul Signal Hills store cannot be contacted directly. C. Olmstead explained that both the.West St. Paul and the St..Paul .stores.are highly visible retail-oriented stores that focus an servicing the walk-in clients. Phone ca11s roll into St. Paul for Customer Service representatives to handle. . , J. Miller inquired about why the average customer service statistics for some of the categories such as the "answer in less than 30 seconds" and "busy signal less than 3 percent of the time" are lower than what they were in 1995 and in some cases not meeting the FCC standards. C. Olmstead replied that there could be a number of reasons for the changes including a much larger volume of calls being taken with the increased subscribership over the past year, the increase in campaigns and offers being made, some technical� changes in the phone system which took place at the beginning. of the year, .and channel realignment. She reassured Commissioners that Continental staff are constantly looking at ways to improve upon and conect deficiencies and it is a constant chaUenge. It was suggested that at some point an evaluation might be made to help determine whether to add more phone lines and/or more customer service staff. J. Ista inquired about plans to program Channel 68. F. Zeuli responded that the Commission will be advised when progranuning of channels will occur. 9. Legal Counsei RePort: Legal Counsel,. B. Grogan reported that Continental recently notified NDC4 that they will consolidate their equipment rates. The FCC allows cable operators to average equipment rates on a region-wide basis among different varieties of Page - 6 NDC4 Cammission Meeting September 4, 1996 � Urtappraved equipment. The result is that Continental will now charge one rate for converters and remote controis, instead of the different Ievels they had been charging. NDC4 has no ground to deny the action unless an inaccuracy in mathematical calculatians of the rate filing is found. To investigate the rate fiiings woutd invatve a great deal of stafi and tegal counsel time, and it was determined after brief review ofthe filing, the numbers appear to be accurate. Converters witl cost an average rate af $i.18 and the remote controls I6 cents per month effective September 1, 1996. Since this adjustment complies with FCC regulations, NDC4 has no grounds to deny the action. The transfer af ownership from Continental to US West will be hrought before the Commission at its Octaber 2nd meeting. In a letter dated August 14, 1996 from Continental's legal counset, 7ohn Gibbs, the 224 day time frame in which to make a determination abaut the transfer was extended to 4ctober 2, 1996. The eactension was made in order to facilitate discussions a�tyout the ciosely related variance issues, which have been resolved at this September meeting. NDC4 Legal Counsel will prepare a report and recommendations on the legal, technicat and financial qualifications af US West to assume awnership of the system. The report will be mailed te Cammissioners in their nea�t meeting packet. �ne of the main issues invatved in this transfer is �hat by federal law, US West is not allowed to provide cable services in an area in which they also provide telephone services. They have petitianed the FCC for. a waiver fram this regulation that would allow them to temporarily (appro�mately 18 manths) ogerate the cable system ar�d then sell it to a third party, As the franchisiag authority, .NDC4 filed comments with the FCC in response to the petition, These camments state, among ather t��ings, that NDC4 shoutd have the final determination on whether this transfer will occur. Qther affected jurisdictions in 14�innesota have filed similar co�cunents, citing a statement in the federal law wI�ich g�rants final approval by local franchising authoriries. Other issues raised during the public hearing held on Juiy 24 were also cited, including the apparent ability for US West to choose wha its campetitor will be through th� way this transaction is currently structured. In response to NDC4's fiiing, Continental responded by submitting reply comments to the FCC presenting their interpretatian of the federal law that the FCC has the sole authoriry #a ruie fln� the petitian for waiver. I# is no# �likely the FCC will make a detercninatian regarding the petition for waiver before the October Commission meeting. Legal Counsel will pravide guidance to the Cammission an haw to take action an the transfer matter while the petition is still pending. The Commission must take some action by the October 2 deadiine, as inactian implies it is granting its appraval of the transfer. He recommended that during September, Commissianers seek aut input from their respective member cities ta the extent it may be required ta make this decisian. � 14. fini ed Bus�.qess: J. Ista requested that the Executive Director's staff repart be faxed to�cities since it contains useful inforniation. . � Page - 7 NDC4 Commission Meeting September 4, 1996 Unapproved 11. New Business: J. Miller reported that she received a call from the City Administrator from Inver Grove Heights who has registered concern about how the 750 MHZ rebuild will occur and affect cities and other institutions and how efficiencies can be realized in the process. After consulting with F. Zeuli, Continental General Manger, it is staffs recommendation for NDC4 to coordinate discussions among all member cities to keep them cunent on how the rebuild will affect their respective institutions and residents. Commissioners agreed this is a good idea and directed staffto facilitate meetings with area institutions including schools and cities to help make them aware of how the rebuild will impact their organizations, to learn how efficiencies may be gained by proper planning, and to discuss potential� future applications with Continental. , 12. Qff-Camera Personnel It�ms - 7. Miller requested that the weekly hours for the NDC4 Secretary/Receptionist be increased from 2U to 24 hours through the end of 1996. Tne increased hours were contemplated and included in the 1997 budget. Motion 9-¢96-7 to approve increasing the hours for the NDC4 Secretary/Receptionist from 20 to 24 hours per week was made by J. Huber, seconded by L. Collins, and unanimously carried. 13. A�'ournment: Motion 9-4-9�8 to adjourn the meeting was made by J. Sullivan and seconded by L. Collins. The meeting adjourned at approximately 9:50 p.m. Respectfully submitted, Joy A. Curtin NDC4 Administrative Assistant and Recording Secretary Page - 8 � CITY OF MENDOTA HEIGHTS MEMO September 25, 1996 _ TO: Mayor, City Council, and City Ad ini r r FROM: Patrick C. Hollister, Administrative Intern�� SUBJECT: Church of Saint Peter: Building Pernut to Replace a Cross Discussion Mr. Leo Heimerl of the Church of Saint Peter has submitted the attached request for a building permit to replace the old wooden cross at the entrance to the Church with a new aluminum cross of the same size at the same location. Churches are a Conditional Use in the R 1 zone, and Saint Peter's Church has grandfathered status as a Conditional Use. Both the new and the old cross are 27'/z feet high, which conforms to our Zoning Ordinance. Section 23 of the Zoning Ordinance allows for a 50% increase in the height limitations in all zones for structures such as church spires, monuments, etc. While crosses are not specifically listed in Section 23, they would probably fall within the intent of this Section. When Section 23 is applied to the height limit of 25 feet in the R 1 zone (per Section 7.4(1)), a total of 37'/s feet would be allowed for such a structure. Thus this request from Church of Saint Peter conforms completely to our Zoning Ordinance. Recommendation Staff recommends that the Council authorize our Code Enforcement Offcers to issue a build'ing pernut to Saint Peter's Church to replace their cross. Council Action Required If the Council agrees with Sta.�s recommendation the Council should pass a motion authorizing our Code Enforcement Officers to issue a building pernut to the Church of Saint Peter for a new cross. t�HURCH OF 5T. PETER t 1Y0� Sibley Memorial Highway P.O. Box 50679 Mendata, Minnesata 55150-q679 (612) �52-4550 September 19, I99b Attention: City Council of Mendata Heights Mendata Heights City Hait 1101 Victoria Curve Mendota Heights, MN SSI I8 Ladies and Gentlemen: The Church of St. Peter requests the City Council ofMendota Heights to approve our request for the instaIlatian af a new cross. The ptans and specifications are attached. We wish to replace the badly bowed existing woad cross at the main entrance to aur worship space with an aluminum cross. The new cross will be the same height as the old one: twenty- seven feet and six inches, It wilt be installed in same tocatian. We feei this new cross wiIl improve the appearance of our parish campus and provide for a more permanent and maintenance-free symbol of our faith. 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'_ : � �.�J��2;_ �� .. , ,� ' : , , �� Tf OF i -�—_ . . ..;.. _..i. . ;. � t. . : . _�.._ ., �.,i. . ;. . . _. .,.. _ ..' .� •� • � i�.� �'. ,_. � �tG �h.�.;. 7:.�' • .. � . . . .. .... _ i . ; .+.. ; _ ...}.. . , . . � ` ; • . • -�...._.:.. �.. . �i// i • � w � , � . �. , I � '., ...L.. .,K \ L�/ �� . ......�..._».._ � . . .� .. . .r.....»..�. : . i. �. � .� � :' , ' I . i._...�...�........ . • .. , .. .... ..... .. � ........ . .! .. . �� . �. . ... ....... ..... _. .. _� .�� ' . .... ��.... �1...�...«�.._.. �.. r ... . � . � : TCITAL P.05 � CITY OF MENDOTA HEIGHTS �:� • September 25, 1996 TO: Mayor, City Council and City Administ�ra�r FROM: James E. Dan;�elson, Public Works Direc \ SUBJECT: Sewers, Water, Streets Ivy Falls South Job No. 9511 Improvement No. �5, Project No. 3 DISCU5SIQN: The contraet for Ivy Falls South has been campleted and is ready for fiinal payment. . Tvtai coniract costs for this project was 198,782.45 not including engineering> easements, and overhead. REC4MMM:�CNDATION: I recnmmend Council ac:c;ept the pmject and approve the final payment of $10,253.95 to Koi�er Excavat:ing of EIk River, Minnesota. If Conncil concurs with the recammendation, they should pass a motion adapi�ng Resolution No. 96-_, RESOLUTION ACCEPTING W4RK AND APPR4VING FINAL PAYlYJ�NT FOR IVY FALLS SUUTH (IlVIPRUVEMJLNT NO. 95, PROJECT NO. 3). ` City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 96- RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYN�NT FOR IlVIPROVIIV�NT NO. 95 PROJECT NO. 3 WHEREAS, pursuant to a written contract signed with the City of Mendota Heights on September 22, 1995, Kober Excavating of Elk River, Minnesota., has satisfactorily completed the improvement of sanitary sewer extension, storm sewer extension, watermain extension, street, curb and gutter improvements to Ivy Falls South (Improvement No. 95 Project No. 3) in accordance with such contract. NOW T�EREFORE IT IS HEREBY RFSOLVED by the City Council of the City of Mendota. Heights that the work completed under said contract is hereby accepted and approved; and � BE IT FiJRTHER RESOLVED that the Mayor and City Clerk are hereby directed to issue a proper order for the final payment on such contract in the amount of $10,253.95, taking the contractor's receipt in full. Adopted by the City Council of the City of Mendota Heights this first day of October, 1996. CITY COUNCII. CTTY OF MENDOTA I�IGHTS : ATTEST: Kathleen M. Swanson, City Clerk Charles E. Mertensotto, Mayor CITY OF MENDOTA HEIGHTS �� • September 24, 1996 � TO: Mayor, City Council and City Ad�s��ator FROM: James E. Danielson, Public Works D' to SITBJECT: I-35E Noise Complaint Response DISCUSSION: At the August 20, 1996 meeting, Council dire�ted me to send a letter to MnDOT inquiring about highway noise associated with I-35E (letter attached). MnDOT has submitted the attached letter as their response to our question. According to the letter, MnDOT abandoned the idea of overlaying I-35E with bituminous, in favor of reconditioning the concrete. They still are iavestigating a way to improve or reduce the noise that was brought on by the concrete patches. ACTION RFAUIItED: This letter is submitted for your information and or comment only. � �ity o� ...... � ,��eridota Hei�,h�s August 22, 1s96 MN Department of Transportation Metropolitan Division Charles A. Siggen�d 1500 West County Road B2 Raseville,l4�T 55113-3105 Dear Mr. Siggerud: At their August 24, 199b meeting the Mendata. I�eighis City Council discussed a complaint that they had received concerning the highway nQise associated with I-35B. It was reported th�t since repairs were comple,ted to the concrete suzface in i99S, the naise pollution 1eve1 has increased. Now there is also a noticeable "thump, thump" noise associated with the new concrete pafiches. In tiieir discussi.on, Council recalled a 1VInDOT promise to averlay the concrete surface of I-35B between TH 110 and the Mississippi River Bridge with bituminous in the near future. At that me�ing Council instructed me to send you a Ietter inquiring as ta the status of that overlay. It is haped by Council that a bituminous overlay wi11 quiet this segment of madway significantly. Please inform me as soon as possible concerning the status of that overlay, so that the City can then inform its affected residents. Thank yau. Sincex�ely, � . C�� t_. es E. Danielson blic Works Director cc: eiiy council 1101 �ctoria Cu�eve - Mendota Heights, MN • 55118 (612? 452-1$50 • FAX 452-8940 'A Q��N��rq� Minnesata Department of Transporiation � Metropolitan Division r � Waters Edge Buiiding y 15Q0 West County Road B2 '�OF TFt Roseviile, MinnesoTa 55113 September 10, 1996 Mr. 7ames E. Danieison Public Works Director City of Mendota I3eights 1101 Victaria Curve Mendota Heights, Minnesota 55 218 Dear Mr. Danielson: Thank yau far your letter of Aogust 22, 1996, cancerning the conerete surface repair to I-35E and the "thump, thump" sound of the cancrete patch repair. The maintenance engineer far %35E will be inspecting this sectian of roadway to find the cause of the noise you describeci and ta make recammendatians to alleviate the problem, if it is feasible. We studied the option of doing a bituminous overlay versus recondidoning the concrete surface. Reconditioning the cancrete was the best solution to the pavement prablem at this time. You suggest a bituminous overlay to reduce naise. It is tn►e that inside ac� automabile there is a significant difference in the frequency and level af noise when driving from concrete to bituminous surfaces. However, Mn1DUT has studied the noise impacts to neighborhaods of overlaying concrete pavement with bituminous and found far less difference. The first year the pavement is samewhat quieter, but after a year the bituminous bzeaks up due to the differences in expansian and contraction of the two different pavements and requires extensive patchir�g. This event�ially leads to the overlay becoming as naisy as the old concrete surface and very expensive to maintain. There is only a 1,SdBA to 2dBA difference in roadside noise levels. The human ear cannot perceive a difference in noise levels of 3dBA or 2ess. We �;ur►�nac fc, search for quiecer c:oiicre're suriace.ircatn��enis to eiimina't� evei� .the curreni sn�ali difference with a new hituminaus surface. Thank you far yaur letter. If yau have any further questians about the nozse Ievels ar the tire noise from concrete to bituminous, please contact J'im Hansen, Noise and Air Quality Supervisor, at �82-1392. .4 Sincerely, � -�,�� v'��' " � ' R1C 1i'C� StBili Directar, Office of Program Delivery cc: Mendota Heights City Council An Equai Dppartunity Employer CITY OF MENDOTA HIIGHTS :� • - September 30, 1996 TO: Ma.yor, City Council and City A r FROM: James E. Danielson, Public Works Direc�Q v� SUBJECT: I-35E Noise Complaint Update DISCUSSION: Attached is a letter from MnDOT that was received after agenda preparation. This letter is additional information concerning the I-35E noise issue and contains MnDOT's analysis of the noise problem and their proposed solutions. �, O�,`NN�Opq � � a � Fy r� � September 20, 1996 Mr. 7ames E. Danielson Public Works Director Minnesota Department of Transportation Metropolitan Division Waters Edge Building 1500 West County Road B2 Roseville, Minnesota 55113 City of Mendota. Heiahts 1101 Victoria Curve Mendota Heights, Minnesota 55118 Dear Mr. Danielson: This letter is a further update to your letter of August 22, 1996, concerning the "thump, thump" noise on I-35E. Our Maintenance Supervisor inspected the concrete patch repair and said it was in good shape. There will be an abrupt change in the tire noise pitch because of the change in surface texture of the old and new concrete which may sound like a"thump". Also, there is a bump in one joint where the bituminous section meets the concrete section that may be the cause of the "thump, thump" noise. We will mill the bump in the joint area, which should take care of the noise problem. Once again, thank you for your letter. If you have any further questions, please call 7im Hansen, Noise and Air Quality Supervisor, at 582-1392. Sincerely, f � "G� Ri ard A. Stehr Director, Office of Program Delivery cc: Mendota Heights City Council An Equal Opportunity Employer � CITY OF MENDOTA HEIGHTS September 27, 1996 To: Mayor and City Council , From: Kevin Batchelder, City Ad r Subject: Appointment of Patrick Hollister to Administrative Assistant Position City Council has already received my recommendation to appoint Patrick Hollister to the position of Administrative Assistant. Patrick has served as the Administrative Intem since January 15, 1996 and has been fulfilling maay of the duties and assignments of the Administrative Assistant's position in his role as intem. In his role as intern, Patrick has proven himself to be a very productive and capable assistant and has ably fulfilled all the assignments that have been directed to him. Patrick has proven hunself capable in the areas required of the admi.nistrative assistant including serving as liaison to the Planning and Parks and Recreation Commissions, administering the recycling program, and working on administrative duties such as special projects, personnel issues, capital improvement planning and GIS. I am proposing that this position begin at Level XXI on the City's salary matrix, at the staiting pay of $33,119. This pay level is consistent with an entry 1eve1 admi.nistrative assistant's position, as the job has been defined by City Council. When Patrick was hired as Administrative Intern in 7anuary of 1996, he was the unanimous first choice of the interview panel. Patrick is an e�remely bright and personable person, and those with whom he has worked indicate that Patrick is very capable of taki.ng on independent assignments and completing the work correctly and thoroughly the first time through. Patrick has submitted an updated resume for Council's review. RECOI��IlVIENDATION Based upon Patrick's education, professional e�cperience aad the skills aad abilities that he has demonstrated in his nine months with Mendota Heights, I recommend that City Council appoint Patrick Hollister as Administrative Assistant, with a beginning salary of $33,119. ACTION REQUIItID If City Council concurs, they should pass a motion to appoint Patrick Hollister as Administrative Assistant, with a beginning salary of $33,119, at Pay Level XXI. s- � Administrative Assistant Job Description The Administrative Assistant of the City of Mendota Heights has primary responsibilities in the following four areas: Planning. Prepare the agendas for and attend all Paxks and Recreation Commission meetings. Meet regularly with potential planning applicants to discuss Zoning Ordinance requirements and other relevant requirements, application completeness, and planning procedures. Review planning applications for completeness. Prepare notes with the Public Works Director for the City Planner in preparation for her/his reports to the Planning Commission. Write memoranda on each application for the Planning Commission and/or the City Council. Coordinate the application process, including publicizing for public hearings when necessary. Answer inquiries by phone and in person about City Zoning Requirements and planning procedures. Research issues and present information of a specialized nature when necessary to the Planning Commission and the City Council. Serve as Staff liaison between the Planning Commission and the City Council. Provide bi-weekly synopses on planning applications and potential applications to the City Council. • Recycling. Serve as Recycling Coordinator for the City. Fulfill all requirements for the Dakota County Landfill Abatement Crrant each year and write and submit the application for this grant for the following year. Answer inquiries from residents and businesses by phone or in person about recycling, household hazardous waste, composting and other environmental matters. Attend regular Local Solid Waste Staff meetings held by Dakota County Environmental Management. Prepare and submit the Recycling portion of the City Budget each year. Give presentations to community groups and schools about recycling. Write articles about recycling, household hazardous waste, composting, etc. for the City newsletter. • Parks and Recreation. Prepare the agendas for, attend, and take minutes at all Parks and Recreation Commission meetings. Research issues for the Parks and Recreation Commission and the City Council on parks and recreation matters. Serve as Staff liaison between the Parks and Recreation Commission and the City Council. Administer the Adopt-a-Park program. • Administration. Research and prepare reports on specific issues as assigned by the City Administrator. Perform similar tasks for the Public Works Director, who serves as Acting City Administrator when the City Administrator is absent. Perform other tasks as assigned, including, but not limited to, personnel, budgeting, capital improvement programming and GIS. / „�- �.. S� FiRE CHiEF {Valunteer} SERGEANTS INVESTIGATOR PATROL OFFICERS � C}12G��loTIZATIQN CI�[��RT PQLICE CHIEF SECRETARY CLK.-TYPlST CrTT%ZENS CCIUNCIL � 1 IM ', �• ! it • • • ��i:: " ' 1 PUBLIC WU�,KS DIRECTOR CQDE ENF. OFFIGERS� � J �• SECRETARY ' ENGiNEER pUB�iC tNORKS SUPERiNTENDENT SR. TECHNICfAN ��T�CHNIGIAN �EADMAN �EADMAN LEADMAN MECHANIC MA1NT. MAINT. CITY CLERK MAINT. WURKERS W4RKERS WORKERS ( ' REGEP�TIQNIST ACCOUNTANT SECRETARY • . ,, . Key: � Consultants/commi��'�ns Patrick Clifton Hollister 2707 Lake Court Circle Mounds View, Minnesota 55112 H: (612) 780-3242 W: (612) 452-1850 E-mail: ho110036@gold.tc.umn.edu Employment Januarv 1996 - Current Administrative Intern City of Mendota Heights 1101 Victoria Curve Mendota Heights, Minnesota 55118 (612)452-1850 Primary Duties: Preparing the agendas for and attending all Planning Commission meetings. Meeting regularly with potential planning applicants to discuss Zoning Ordinance requirements and other relevant requirements, application completeness, and planning procedures. Reviewing planning applications for completeness. Writing memoranda. on ea.ch application for the Planning Commission and/or the City Council. Serving as Recycling Coordinator for the City. Fulfilling all requirements for the Dakota Counry Landfill Abatement Grant each yeax and writing and submitting the application for this grant for the following yea.r. Preparing the agendas for, attending, and taldng minutes at all Parks and Recreation Commission meetings. July 1995 - Januarv 1996 Planning and Zoning Task Force Intern City of Lauderdale 1891 Walnut Street Lauderdale, Minnesota. 55113 (612) 631-0300 Primary Duties: Recommending revisions and simplifications in the City zoning ordinance. Conducting a survey of housing conditions in the City. Revising the City's Comprehensive Plan as dictated by the Pla.iuung and Zoning Task Force. Conducting research on municipal issues and presenting this information to the City Council and the Task Force. Fall 1994 .. Teaching Assistant for Introduction to Planning Course, Professor Barbara Lukermann Hubert H. Humphrey Institute of Public Affairs University of Minnesota, Minneapolis Campus (612) 625-4310 Primary Duties: Conecting papers and examinations, tutoring individual students and assisting in classroom instruction. Summer 1994 Transportation Planning Intern Village of Schaumburg 101 Schaumburg Court Schaumburg, lllinois 60193-1899 (708) 894-0007 Primary Duties: Collecting, analyzing, and presenting data. to evaluate the perforcnance of Scha.umburg's two bus systems. Designing rider surveys for each bus system and interpreting the responses. Making recommendations for future contract negotiations with the bus company. Perfornung tr�c counts on major municipal roads. �: Fall 1992 - Summer 1993 Secretary La Raza Student Cultural Center University of Minnesota (612) 625-2995 Primary Duties: Organizing educational and cultural activities for Chicano/Latino students and the University community. Fall 1990 - Summer 1991 Assistant English Teacher Shinmachi Junior High School Shimnachi, Gunma-ken, Japan Primary Duties: Helping Japanese teachers of English prepare and present material for the tea.ching of English to students. Education 1993 - 1995 University of Minnesota. I have completed all the coursework for the Master of Plannuig degree at the Hubert H. Humphrey Institute. I am currently finishing my Master's paper. 1991 - 1995 University of Minnesota. I ha.ve completed all the coursework for the Master of Arts degree in East Asian Studies. I am currently finishing my Master's papers. 1986-1990 Macalester Collese Graduated with a Bachelor of Arts degree. Major: Mathematics. Minor: Japan Studies. Awards 1995 University of Minnesota. Received Winter 1995 Graduate Tuition Fellowship. 1990 Macalester Colle�e Elected member of Pi Mu Epsilon (National Honors Society in Mathematics.) 1986-1990 Macalester Colle�e Received Dewitt-Wallace Scholarship. Languages I speak Spanish and Japanese. References furnished upon request. � CITY OF MENDOTA HEIGHTS I�I�u(�7 October 1, 1996 , � TO: Mayor, City Council, City A'`'V r FROM: Kathleen M. Swanson �µ5 City Clerk SUBJECT: Appointment of Receptionist/Clerk-Typist INFORMATION The purpose of this memo is to recommend a candidate for appointment to the Administration Receptionist/Clerk-Typist position. DISCUSSION Yesterda.y afternoon a panel consisting of Administrator Batchelder, Accountant Shirley Shannon, Code Enforcement Officer Dick Gill and myself interviewed the top six candida.tes for the position. One candidate, Amy Griffin, emerged as the clear and unanimous choice of the � interview panel. Amy has three yeazs of office experience, primarily handling high volume telephone calls for a car rental agency, preceded by three and one half years in the service industry. She is currently a self-employed da.y caze provider. The results of the candidate's clerical skills test were excellent. I believe that she has all of the skills necessary to perform the clerical functions of the position. She is also very personable, and, in the opinion of all of the members of the interview panel, possesses the "people skills" which aze so necessary in dealing with the volume of telephone and counter contacts that the city's receptionist handles each day. Amy could begin work on October 14. RECOMMENDATION I recommend that Council approve the probationary appointment of Amy Griffin as Receptionist/Clerk-Typist, effective October 14, 1996, at Step A, Grade I of the city's pay matrix for an annual starting salary of $20,212. ACTION REQUIRED If Council concurs in the recommendation, it should pass a motion to approve the probationary appointment of Amy Griffin as ReceptionisdClerk-Typist, effective October 14, 1996, at Step A, Grade I of the city's pay matrix. CITY OF MENDOTA HEIGHTS MEMO September 26, 1996 TO: Mayor, City Council, City � ator FROM: Kathleen M. Swanson� f� City Clerk SUBJECT: Appointment of ReceptionisdClerk-Typist INFORMATION The resignation of Diane Ward and subsequent promotion of Linda Shipton created a vacancy in the Receptionist/Clerk-Typist position in July. Council authorized staff to advertise the vacancy and to extend our agreement with Top Temporary to retain Cathy Englund for the position until the end of September. That agreement and our recruitment process are nearing an end. DISCUSSION Thirty six candidates applied for the position. Each of the applications was reviewed and evaluated for candidate skills and experience. Twenty-two of the applicants were invited to participate in testing. The tests were administered yesterda.y to the fifteen individuals who responded, and all of the tests have been evalua.ted. Six individuals received high scores separated by only a few percentage points. All six finalists appear to be very qualified for the position and are acceptable candidates. They have been invited to interview on Monda.y afternoon. An interview panel will meet with the six candidates on Monday afternoon and will select a candidate to recommend for Council appointment on Tuesday evening. RECOMMENDATION Since the interview and reference checking has not yet occurred, a memo and recommendation will be prepazed on Tuesda.y for inclusion in the October 1 add-on agenda. CITY OF MENDOTA HEIGHTS MEMO September 27, 1996 ' ! /J� TO: Mayor, City Council, City Adm%ustrator FROM: Kathleen M. Swanson! .�1 i� City Clerk SUBJECT: Computer Acquisition INFORMATION For various reasons, it is highly desirable that the Fire Department secretary perform her part-time fire related duties at City Hall rather than at the Fire Station. In order to accomplish this goal, it will be necessary to replace the secretary's existing computer with a computer which will operate the programs which aze compatible with those used on the Fire Deparfinent MacIntosh system. DISCUSSION Funding for a new computer for the engineering secretary was included in the 1996 budget, however half of the budgeted amount was used for the purchase of the GIS computer hardwaze. Approximately $1,500 remains in the engineering capitol outlay budget, not enough to purchase an adequate computer. Administration budgeted $3,000 for replacement of an existing computer and upgrading of another within the department in 1996. Typically, I prefer to defer capitol purchases to the �fourth quarter of the year so that funding is available to cover any unforeseen emergencies during the majority of the year. For this reason, I have not recommended the purchase of an Administration computer as yet this year and the full $3,000 remains in the Administration budget. Jim and I have discussed possible alternatives for providing the engineering secretary a computer that will meet both engineering and fire needs. Because engineering cannot fully fund a computer (and there is no fire department funding available), we believe that all departments would best be served by transferring the most powerful administration computer to engineering and purchasing a new computer for adxninistration. The majority of the funding would then come from the administration budget, supplemented by the $1,500 from engineering, and enough money would remain in administration to complete the budgeted upgrades. We are currently experixnenting with rnnning the fire deparlment MacIntosh data. bases on the administration computer to make sure it will be compatible. If it is not fully compatible, it will be necessary to purchase a combined IBM/MacIntosh computer (a Power MacIntosh), which is new on the computer market. I am hesitant to purchase tlus equipment both because it is so new and because it is unlikely that it will be compatible with our network. In the event that the IBM/Mac is the only option, engineering would contribute all of its available capitol outlay funding, supplemented by administration funding to the extent needed. I anticipate that replacing the administration computer with a comparable system will cost between $3,500 and $3,600. A base Power MacIntosh is priced from $2,500 to $3,000. RECOMMENDATION I recommend that Council authorize the purchase of a computer system to be funded jointly by administration and engineering, for an amount not to exceed $3,600 plus tax and delivery. , ACTION REOUIRED If Council concurs in the recommendation, it should pass a motion to authorize an expenditure of up to $3,600 for the purchase of a computer system to be funded jointly by administration and engineering. LI5T OF CONTR.ACTORS TO BE APPROVSD BY CITY COIINCIL ConcretejMasonry Contractor Licease �xcavating Contractor License Gas P iag Contractor HVAC Contractor Advantage Air, Inc Geaeral Contraetor License Braxton Hancock & Sons, Inc Pat Henry�s Prestige Pool Steel Structures, Inc Drvwall/Stucco Contractor License As,phalt Contractor License Sign Contractor � Univeral Signs, Inc Q, ::5"'".��:.:1�:. !'!i:'r.s •.�l,�: . .... i : � • . .. .. . .. � .. � . , ' . r :�� Y'�'�L'�'''�+ .�" "'`:�'�`:,�c�::m'��'-'-`��,ip1t«`4J' .. .'�ti:.��t;:fnY^��4..•: .,y�� ;�;._a;;,�':: ::.•� ;�`��'j�s; .r.: ,�.�?G:� . ^�. ,r�:.:.' .� S L�, f�31��,`.,�...... '-�':�3'{��t;�' • . � : ':`" �;: . . � �=?!�in( . �:• � October 1,1996 2s0: Magor and City Covnctl CLAZ'MS ZSST SIIMMARYr Totai. CIA�mc S1ga�fica»t C1a{mc Board of Water Cor�n Health Partners Harold Chev Hughes S� Costello MCWWS 'NSP Winthrop Weinstine iJttt7Si��tZ• Claimc City of W St Paul Dakota County Auditor Kober Exc Pine Bend Paving Ratwick Rozak etc wtr ::-c hlth •ins rprs: prosecutions sewer/ aug/sept sac Uti 1 i ti es legal 266,118 5,007 1��324 3,831 1U6,236 4,961 3,093 dispatching 65,9'LO real estate tax Mendakota 6,191 Ivy Falls 10,254 trails 5,450 attny fees ` 4,350 � ;� , • C_ : - , • .... ,' � • . . ' ' ' .•.�' . � " •.,•.�;�� ., . _ ..; . . . - , �:> :. .i:' :::irli�.f Fi; d. ;', `•' ..i• • .4:>: . r.. �•.;.`ri:L'�> ., �, � 'i:W' :,�ii.^ �X4:f,� ati��C? ':.t. R '.i':.u.� .�,+��,r:.f�•If.'.{�.,5•:.. ;�' �.5�'•x�� :�F..C"3^.�r.W.X•f�.��L•r. •�s•.m!5: .T�i',. ,3�K..�i�i.:(:'p��{ ,:{;4 Q `�r�'[� ai1:s`t!r�'�wt'�:l•.)S."'`:':'.'�f,�.+e..i•...:4, .l..p';^�..f�, `�F. "�. ' yi`,� '� , k:?•.T•V�. ��:�C `T. '.^:C��M1. il iiI'.� t.�.,%� :Ii� L J.'ti'' l\ '�. . 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ID � 4 �,:, ,-- :xo r. ^" ' 77 Univer�al Life , �77 Universal Life .--ti'fe -' 77 Universal Life 77 Universa2 Life Claims List City af �iendota hei� "' , Page 13 "�41�cziir�t"C�rde'-'�"""" - ' ' � Cornrnent5 " Arnc+ur�t � 01-421fZ�-f i0-i0 act svc 341. 25 _ . .__.._. .... 1-�r21-@-0�0w20___..,...______----_ .. . act • svc____ ...... _.. _... --. _.. .__ .__. �07: 67-.____ 01-421Q�-@40-4�d act svc • • 62,5's 05-422�D-10r-15 act svc 1$6.51 i�=�#2i�=�6@='f�0�---'_r.__..__�...__..___.._cct"svc--�----._._.__._... _--- . �. ._ . 436.36.___._.. 01-4�S��QkJ�"'��.lQ ttet �vc 3�. 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Q�7 ' _"'_82""'�'.'_,-------- _.... . .. _._.._.__._ _ _._— ...._._..._ �._.---- ____ ... . . _.. . ... . . ..___ •: 01-325@ rfd 8@:s perm fee 7�. �tA • td1-3315 r�fd slchg 3.7f, 8�. 3S .. �G ' � .. ._._ .. _.. .. _ .. _ . _ _ _ .. .... . 266, 118. 1$ ' . ��. ---- ----- -• MAHi1NL� CHECKS . . . � � �� ' -•.._._—•• -.. -•----.._.._ � .� : .3,961.91 , 8tate Capi tai ,CU . 9/23 payroll . 16Q04 48,632.06 Payroll a/c " � �� - 16006 ' 13.84 PERA " ,;; �•,. --_____.._�_.._.. I6007�_ 9,329.37.__.__ __`_�_ __. __ .___-------- -- " 16008 955,14 ICMA �'" ' � � . . _ �._..__ . _.__ _-. 16009 1,110.00 Minn Mutual •� ' .,__26Q1Q .__ _340.00_ Great West L,& A �' � __._ __.___ _ . r._. . .. . . . _ .__.. ._ -- � 16013 245.Od Minn State Retirement ��' " • 16012 312.56 Dakota County " ._.- --. - -- •.-- �6013 ._ 445.40 . - - Qakota Bank .. .. ° � ..... _ ._ ... _......._. _. ...___ __ �...__� 16014 16,513.26 " •' 16016a 1,374.Q4 Comn9 Asphal wear mix ". -----_________.,_..__�6012_.__..181.54__,__ Nefl_Garlock._..__.._._._.__exp.reimb . .__�_ _. .-- ------ -- --.___ .___---__..v_.___��., 16028 thru • 16045 2,505,30 Election Judges primary � :: ___�16046�_,,.1,OOO.QQ��Davld &_Karen Ql.son____grad�ng es_.crow _,.__.. . ., •� :�� ..`._.._ _ .»I . . . ._ _ '....""_'�___'�'__'"'_ ' __"�"_ 'yt `-$6;839:Q2'�___...��_______. ___.____ ______ ._._.___.__..,...�__.__. _._ _. • �": _ G.T. 352,957_20 _.__ .�---_..—._ ___._.____._�_.__.__._.___.._.,—____._.---_____ ._.J�;^, i�Fi I6�� .�..__ _..«__ _... _'_�..._� ..�_., _.. �nh j-r �� f� � � Mendota Heights Police Department MEMOR.A.NDUM October 1, 1996 TO: Mayor and City Council City Administrator FROM: Chief Delmont p�, � SUB EG°T• Permanent A oin�m n of f J . pp e t O ficer I am requesting that Officer Brian Convery be appointed to the position of permanent, full-time police officer. Officer Convery has successfully completed his probation period and his supervisors and I agree that he is ready to be appointed as a permanent employee. Brian is a"home-grown" product of Mendota Heights and has enthusiastically accepted the responsibilities of the position. I am requesting that his appointment be effective October 3, 1996. `I' e CITY UF MENDOTA NE(GHTS MEMO S�ptember 24, 1996 TO: Mayor, City Council and City Admin �i�r FROM: Kimberlee K. Blaeser, Senior Secr ar SUBJECT: Annual Hallaween Bonfire M 4 � The City`s Annual Haltaween Bonfire is once again proposed to be held on the evening of October 31 in its n4rmal location behind the Mendota Plaza Shopping Center {please see attached ptan). As Councit may remember, Mr. Russ Wahl and his family have retired from coordinating the Annual Hatloween Bonfire. Because of their decision to retire, members of the Mendota Heights Fire Department have graciously valunteered to carry on this annual tradition. IVIr. Jim Kilburg, representing the Fire Department, will be attending the Council meeting to answer any questions. As done in years past, Mr. Kilburg is requesting that the City autharize him to spend approximatety $500 for the hot dogs and refreshments that wiil be handed out by him, members of the Fire Department and ather volunteers. : •ilu ►�� •i 1 recommend that the City authorize Mr. Jim Ki[burg to spend approximateiy $500 for purchasing hot dogs and refreshments for the City's Annual Halloween Banfire Event. ' •► ; • : � Review this year's bonfire event with Mr. Jim Kilburg and then if Councit desires to implement the recammendation, they should pass a motion authorizing Mr. Jim Kilburg to spend approximately �504 #or hot dogs and refreshments for this year's bonfire event. KLB:kkb s CITY OF MENDOTA HEIGHTS MEMO T0: Mayor and City Council September 24, 1996 FROM: Jim Kilburg, Captain - Mendota Heights Fire Department SUBJECT: Annual Halloween Bonfire . •� As you are aware, last year Mr. Russ Wahl and his family "retired" from their involvement and participation in our �City's Annual Bonfire. For many years Russ and his family have given up their Halloween night to cook and provide our families hot dogs and pop .from which the City sponsors. It is a tradition that goes back many years and is something our community looks forward to every year. It is a tradition that needs to be carried on and this is why the fire fighters of Mendota Heights would like to continue the partnership with the City in the sponsoring of this event. We are requesting that up to 5500 be set aside for the purchase of hot dogs and pop for this event. We will provide the volunteers needed for cooking as well as handing out the food and refreshments at the bonfire. JK:kkb e� � � TO: FROM: CITY OF MENDOTA HEIGHTS MEMO S�ptember 24, Mayor, City Council and City Admin fr r Kimberlee K. Blaeser, Senior Secr ar � SUBJECT: Annual Halloween Bonfire . •� 1996 The City's Annual Halloween Bonfire is once again proposed to be held on the evening of October 31 in its n4rmal location behind the Mendota Plaza Shopping Center (please see attached plan). As Council may remember, Mr. Russ Wahl and his family have retired from coordinating the Annual Halloween Bonfire. Because of their decision to retire, members of the Mendota Heights Fire Department have graciously volunteered to carry on this annual tradition. Mr. Jim Kilburg, representing the Fire Department, will be attending the Council meeting to answer any questions. As done in years past, Mr. Kilburg is requesting that the City authorize him to spend approximately $500 for the hot dogs and refreshments that will be handed out by him, members of the Fire Department and other volunteers. : •►iu ►�� •► I recommend that the City authorize Mr. Jim Kilburg to spend approximately $500 for purchasing hot dogs and refreshments for the City's Annual Halloween Bonfire Event. ' • ► : • : � Review this year's bonfire event with Mr. Jim Kilburg and then if Council desires to implement the recommendation, they should pass a motion authorizing Mr. Jim Kilburg to spend approximately $500 for hot dogs and refreshments for this year's bonfire event. KLB:kkb t ► CITY OF MENDOTA HEIGHTS ►I ►i I �►�[�� T0: Mayor and City Council September 24, 1996 FROM: Jim Kilburg, Captain - Mendota Heights Fire Department SUBJECT: Annual Halloween Bonfire . •� As you are aware, last year Mr. Russ Wahl and his family "retired" from their involvement and participation in our City's Annual Bonfire. For many years Russ and his family have given up their Halloween night to cook and provide our families hot dogs and pop .from which the City sponsors. It is a tradition that goes back many years and is something our community looks forward to every year. It is a tradition that needs to be carried on and this is why the fire fighters of Mendota Heights would like to continue the partnership with the City in the sponsoring of this event. We are requesting that up to 5500 be set aside for the purchase of hot dogs and pop for this event. We will provide the volunteers needed for cooking as well as handing out the food and refreshments at the bonfire. JK:kkb � • DEVELOPMENT AND MANAGEMENT OF SHOPPING CENTERS 2227 University Ave. • St. Paul, MN 55114-1677 • 612-646-7901 • Fax 612-64G-1389 e � �J� I�"� ��1 CENTRAL PLAZA 45th & Central Ave. N.E. Minneapolis, Minnesota CRYSTAL SHOPPING CENTER Bass Lake Road & West Broadway Gystal, n4innesota DODDWAY SHOPPING CENTER Smith & Dodd Road West St. Paul, Minnesota LEXINGTON PLAZA SHOPPES Lexington & Larpenteur Roseville, Minnesota MENDOTA PLAZA State Hwy. I10 & Dodd Road Mendota Heights, Minnesota MOUNDSVIEW SQUARE Hwy..10 & Long Lake Road Mounds View, Minnesota NORTHWAY SHOPPING CENTER State Hwy. 23 & Woodland Circle Pines, Minnesota SIBLEY PLAZA West 7th Street 8c Davern St. Paul, Minnesota m OUTHVIEW SHOPPING CENTER Southview Blvd. & 13th Ave. S South St. Paul, Minnesota September 23, 1996 ��P � 4 1996 toti�x•u.syy,•ece.w� — �rr�i t�.u.��..�..,..�� Ms. Kimberlee Blaeser City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55120 Re : Bonf ire Mendota Plaza. Shopping Center Dear Kimberlee: As we discussed, our company has approved use of our Menclota Plaza Shopping Center cite to host the annual Halloween Bonfire. Enclosed is a copy of a plot plan with the proximate location of the bonfire marked with an asterisk. As we further discussed, we will need to receive the required insurance certificate prior to the event. If you have any questions, please feel free to give us a call. Sincerely, MENDOTA MALL ASSOCIATES ��/ 7 � �.�`z' � Kathy K1 t Asset Manager Enclosure -•_ ST. 1i1GNWAY . i 1 Q ts.eoo Y.►.o. {»s�y �°o QM,� ��f � � '\\ / �*� �ja n �� r-�e � c`�"e --------------------------------- 50UTH PLAZA DRIVE � c 1 K L� � f�l�y o�r . �, ,� . 1��er�►dot� H�i�hts �' September 24, 1996 Mr. Richard Fleischhacker W.A. Lang Insurance Company 5Q0 Farm Credit Services Building 375 Jackson Street �t. Paul, MN 559 Q9 RE: LMC(T POLICY NO. MP 823020R-7 �; Dear Mr. Fleischhacker. 1 would again like to ask you to supply me w�th an endorseme�t to the above referenced policy naming Paster Enterprises and Mendota Plaza Investment Company as an Additional Insured #or the '199fi Haltoween Bonfire. 'i At you� earliest convenience, piease provide me with two copies of the endorsement, and two Certificates of Insurance, so I can provide this documentation to Paster Enterprises well in advance of the event. Please be sure to send this information to my attention. � , Shoutd you have questions regarding this request, please feel free to ca!!, i' r 1 �!,� � � 4 �� Kimberlee K. Blaeser Senior Secretary „ cc: Paul Kaiser, Fire Marshal Edward Paster, Paster Enterprises ,i , IlOi Victoria Curve • R�endota Heights, 1V�iN � 55118 452• 1850 ;; - }' a i 1 CITY OF ME.NDOTA HEIGHTS September 27, 1996 To: Mayor and City Council From: Kevin Batchelder, City � tor Subjecfi: Consideration of Tabacco Restriction Ordinance Presentation by Mr. Steven NZarkes DISCUSSI4N Mr. Steven Markes, of 745 Hilltap Road, has requested an apportunity to make a presentation to City Council regarding his desire to see the City enact a draft "'Ma�e1" ordi.nance resiricting the sale or consumption af tabacco products by minors. (Please see attached letter of request, model axdinance and information from the 5moke Free Coalition.} The attached proposed "model" ordinance includes reqairements for licensing by the City for retail vendors, licensing restrictions, advertising restrictions, license inspection requirements and license vialations fines, The variaus department heads at the City that wouid be unpacted by these proposed requirements, inclnding the CiLy Clerk, Palice Chief, Code Enforcement Qfficers and CiLy Attorney have not yet had an opportunity to review this material to determine its impact on the City aperatians and budget. There has been no public nvtice regarding this issue ai this date. City Cauncil should receive and ackaowiedge the presenta#ion of request by Mr. Markes and discuss this item with him. If City Cauncil desires to proceed with the consideratian of a new Ordinance ihey should consider providing public natice to residents and business owners, as we11 as, c�irecting staff ta conduct appropriate reviews of the pmposed ordinance. Dear Mayor, � \ Q' L ' 9-10-96 So that you can familiarize yourself with my council agenda issue, I am enclosing materials that I have submitted to the city council. My hope is to initiate an ordinance in the city of Mendota Heights that addresses the issue of youth access to tobacco. This agenda item is scheduled to be heard on Sept 17th. Thank you for your tune and attention. � Sincerely, c�j J�e.�-- �. Steven Markes 745 Hilltop Road Mendota Heights, MN 55118 H# 683-9713 W# 552-2603 Dear Council Member, Recently I had the opportunity to speak with each council member concerning youth access to tobacco and to follow up on my letter dated 8-5-96. Thank you for your time and especially to each person that expressed interest in this initiative. The topic will be on the Sept 17 council agenda and I would like to address some of the concerns each of you had. Most of my information has been provided with the help & support of Smoke Free Coalition. Enclosed is a model ordinance that has been prepared by the League of Cities and is the standard I am asking you to look at in considering a youth access ordinance in Mendota Heights. The contact person at the League of Cities is Kent Sulem C� 281- 1200. Youth access to tobacco is not new or unique. A 1993 study from the U of M lists over 100 cities in Minnesota addressing the issue. Presently the MN Dept of Health is studying youth access laws. Currently we have about 40 cities in Minnesota that have strong access laws in place and there are about 25 additional cities currently c working on them. Examples of ordinances include: Falcon Heights, Roseville, Shoreview, Moundsview, Eden Prarie, & Chanhassen. Suburbs that are considering ordinances indude: Anoka, Crystal, Fridley, Golden Valley, Hopkins, Little Canada, Cottage Grove, Robbinsdale, St Louis Park, & Woodbury. The Clinton administration is looking at an FDA regulation that addresses many of these issues and recognizes the enormous problem of our young people beginning the tobacco addiction. It is important to keep in mind, that specific language in the FDA proposal states that it is to compliment state & local actions. In addition, court challanges by the tobacco industry will delay any changes for a long time. As a pharmacist with Health Partners, and as a parent, I have a strong interest and concern in smoking issues. I do not challenge adults who choose to smoke but am looking at ways that we can deter minors from starting to use tobacco products. Likewise, I am not advocating that our retailers stop selling tobacco products to those of legal age. I am proposing a reasonable way to enforce the responsible regulation of tobacco. Retailers that choose to maintain a tobacco license and profit from tobacco sales need to be held accountable for these sales. Presently they do not. Sincerely, . /�� Steven Markes ' •, Dear Council Member, As a Mendota Heights resident, and an active volunteer with Smoke Free Coalition, I am requesting your help in creating a local ordinance that more effectively prevents children under the age of 18 from obtaining tobacco products in our community. On July 31st, with the help of Smoke Free Coalition and two 17 year old students, we conducted standardized compliance checks at the 5 retailers in our community that sell tobacco. The results that I have enclosed indicate that it is quite easy for children to illegally purchase tobacco in Mendota Heights. Because of a limited and ineffective state law on this issue many communities have passed or are in the process of drafting local ordinances of their own. I am asking for your help and support in initiating this very important ordinance. Please contact me at your earliest convenience to discuss the date collected and it's effects on our community. Respectfully, Steven P Markes - - 745 Hilltop Road Mendota Heights, MN 55118 H# 683-9713 W# 552-2603 � t � . .. • i � . � • • , I � � —'r Mendota Heighis Com�lian�e Checks J�.y ��,1�96 IVumber vf establishmezlts: 5 Number of visits p�r establzskux�ent: 2 Tota� purchase atternpEs: 14 ' ' � Trial #1: �0% non-campiiance (2 out of 5 businesses soid tobacco illegally) TYial #2: 60% non-compliance (3 out o� 5 business sold tobacco illegally) ��: Sd% non-compliance (in 10 attempts, 5 businesses sold tobacco i.�egaUy) pverall, 4 out of 5 businesses, or 80% o# them, so�d tobacco z},�egal�y at �east o�nce. ,, - . -.�.�_.- � _t .t'. 1t . - . � � . �,- � . 1. -.�. �_. �-• • .a.� _ i :1' : • • 1 * 1• ♦.!• . �-• • :i 1 - •- -_�_ �_• • � :�_4 : �� • • � c ' � M. FAX 0000000�00000000 PAGE 01 o. .�. . . , . .. ' . � . - �i . � Pr` pared"by The Le-a�gue-`of'"Citie 1 . DRAFT "MODEL." ORDINANCE _'-•, RESTRIGTING THE SAI,E OR CONSUMPTION ` OF TOBACCO PI�qDUCTS BY MINdI2S IN MINNESO'I'A SECTION I. PREAMBL� and PURPO�ES WHERE�s Minn�sata Statute section �o9.s�5 makes furnishing or selling tobacco products to persan;� under the age of 18 years unlawfuY; and ' WHEREAS M�.rinesot� Statu't�s sectiori 609.685 m8kes the possess�.ozi, �use, purChase, or �ttempt to �urcha.se tQb�cco prbducts by a person under the age of 18 years unlawful; and WHEREAS the City Council believ�s based on exp�rityr�ce arid th� U.S. Surgeon General's 1994 report that many persans under the aqe of 18 purchase, passess, and uae tobacco prad�acts, thus committing unlawful aCts; and WHEREAS the City Council believes based on experience that retail' establishments in this City axe the sdurce of tc�becoo products to persons ur,der th� age of �.s � thus commi�.ting unlawful acts; and WHER�AS th� C�.ty cc�uncil bel�eves, Y�ased c�n th� Unit�d States Surgeon G�ner�l�s 19s� Repoxt, that tobaccc� praducts are often gati�way drugs, that is, the use of tobacco pr�ducts often pxecedes the use of other illegal drugs; and , WHEREAS th� City Council �elieves, bas�d on the United St�tes Surgean General's 1994 Re�ort, that most persans under the age o� 18 wha use tt�banco products are ac�dicted to nicotine and are thus compell�d, to a degree, to �ommit i31ega1 acts; and WHEREAS tobacco products are the most heavi.ly advertised product in the Una.ted states'; and - WHEREAS there is abundant judicial re�ognition of the relationship b�tween advertising and product u�e (See Central �ud�vn Gas & Elec. v. Pub. ��rv. Comm'n., 447 U.S. 557, 569 (1980) ("Tk�e�� .s an immediate connection betw�en sdvertising and ele�tricity. Centra�. xudsnn would not contest the advertising ban unless it believed that promotion would increa�� its sale�.", Posad�s de �u�rto Ric4_A�sac. v. Tourism Co. o Puerta rico, �78 U.S. 328, 341--42 (1986) "The Fuerto �2ico ��gislature obviously believed, when it enacted th� advert�.sing restri.cti.ons at zssue here, that adv�rti�ing �f casino gamb�ing aimed at the r�sidents '��deral Trade Comrnxssion �tepart to cangress for 1991 Pursuant to �ederal Cigarette Labeling and Advertising Act, Washington D.C. 1 � � M FAX 0�00000�00000000 PAGE 02 _ . 3' - , .. , .. � . � � � � ' . � " � ' . , . . of puerto Rico wvuld serve tc� in�:rc:a�P c�emand �or the praduct adver�C�.sed. We think the legislaturers be3i�f 3s a r�asanable one, az�d '�he �'act tk�st appellant has chns�n to �itigate this case all �he wa� tc� tl�.xs Cour� �.ndicates tha�. th� appelZant shar�s �he �.egislatu�'�'s view,", Capitol Broadcasting Co. v. Mitchell, 33 �'. supp. 582, 586 (b.D.C. 19'71) �ot3ng the: '�... clase relation$hip b�tw��n cigarette comm�rcia�.� broa�cast on -�he �l�ctror�ic medi.a and th�ir pat�nti�l zr�fluenae on y�ung p�op�.e." �f�r.�,�er cur'�;am, 5�4 U.S_ 100(} (1972), l�unigan v. City o� �x�c�rd, ?18 F«�d ?3�, 74�-51 (1�8�) (�x�.�nsively r�v�.ewing evidenCe atz conneCtian b�tween liquor adv��t3�ing and cansumpta.an �nd rej�c�tir�q inter- brand competi�.ian argument� �,��t. de��_, l04 s.Gt. 3�33 (2�84); and WHEREAs, _ in addit�.ori t� ��dici�l recc�gr�iti,an of the general Iink be�.ween advext�sing �z�d prQduct use, ther� is spe�ific an�. oanvincing evidenc� that tabacca ac�ver.tising pl�ys a siqnif icant xol� in stimul.atinq illega3 con�ump�ian r�f tobac�c� prc�ducts by persons under the ag� of 1�, including: DaviS, R, "Currerat '�rends in cigarette advertising arid m�rketir�g", N�w �nq,land �7t�urnal of Medicine, 1987, 31f, ?25�-?3�. Chapman �., Fitzge�ald H. :Brand prefer�nce and advertising recall in adole�cent smokers: same impl�.catians for health promotian J�mer�.c�n �Q�x��. of �ubli.c H�alth, 1�82, 72, 491-494. Klxnt�n�r, M., G�uenewa�.d F.J., Bamberg�r E. 'FCiq�rette advertising and adol+�scent �xp�x�mentation �rith smc�king��, British Jc�u�nal o� Addict,i�, 19�1 f 86, �87- 298. Gold�tein A_Q. , F�sc2��r F.M. , Ra.ci�ards J.W. , Cr�tiri 8.�, t'Relatianship between high schaol �tudent smoking and r�coqni�ic�n of ��.�d��t advertisez��nts�f, �'ot�rn$1 c�f P�diatric�, ],987, 110, 488-4�1. Hunter S.M., GxQ�t J.B., Burke G.L., Parker F.C. Webb+�r �,. s. B�:xenson G, �. "Longitudislal patterns af cigar�tte smoking and smcak��.��s tobacco x�se .�n yc�uth: -�hs BQgalusa Heart S�.udy" Am�rican Journal of Pub].ic T3ea1�h, 1986, 75, 193-I95. Hunter S. M_, Webbe�r �. � S., Herenson G. S. '°Cigarett� smok�.rig and �Qbacco usage b�havi.or a.n G�.ildren and adc�lescent�: Bagalusa HE3rt. S�Lld�,/r` px�uerit�„�,.�.,��'lici.ne, 1.98p� �, 7Qi-722. Aitken P.�., �,e�ther D.S., C�'Hag�n F.j., Squair S»i. i=Childrezz �� awar�ness c�f cigare�te brand and brand imagery" Brit,�,� �Tournal c�f Addict�oz�, �.987, 82, �15-�i22. 2 � r . FAX 0�J00000000000000 ., 1 • . � PAGE 03 _ Charltan A. ��Children's adv�:rtisemel�t awar�ness related to �.'�h�ir views of smokintj" ealt}�, Educ:a,tion J_ urnal, 1985, 45(2), 75-78. Aitken P.P., Leathex D.S., Squair S.i. "Ghildrenfs awar�ness of cigarette brand sponsorsh� p of sports az1c3 gam�s in �h� t;K" H�al�h E�ucation Research , 1985, 1, 203--211. �lexander H.M., Calcot�k R., I3obson A.�_, et al "Cigar�tte sznoking �nd drug use in schaol children, iV: fa�tars assaciated with changes in smoking behav�.arf' �nternat�Q� �ournal of �pid�mioloav, 19F33, 12, 59-66. WH�REAS the City Coun�il believes based an experzenoe, judicial rscagnit�.on and oth�r creda.ble evidence that advertz.sing of tobacco products stimulat�s the us� of tobacco praduct� by persons under the age af I8; and WHER�A� the �ity �ouncil re�sonably b�lieves that a reduction of tobacco products advertis�ng direc:ted at the gen�xal public will reduce the incidents of unlawful acts re��ted to the �ale, use, possession, or purchase of toba�:co products; and WH�REAS the City Council finds and b�lieves, a�ter car�ful sstudy and deliberation, that th� City has a substantiai and irnpor�ant interest �n rec3ucing the incic��nts of i�legal a�ts relating to tt�e purchase or use af' tob�cca products by persons urider the age of 18; and WHEREAS the City Cauncil b�lieves it is the duty of the Council (detail�d in Minnesota Statut� section 412.221 sub. 3Z for standard plan statutory Cities) to take r�asonable st�ps to protect the general welfare of p�rsons under the age of 38; NQW THEREFORE D�GRE�S AND ENACTS: SECTZON II. DEFINIT�ONS ,A) "Tobacca praducts� i� given th� meaning of ��tobacco�t cambin�d with the m�aning of �'tobacco r�lat�d devices" a� defined in Mi.nnesata Statutes section s09.9s�(1). B) "Self service m�rchandising" means open display of tobacco products to which the public has access without th� interventxan �f an �mp�.oyee af the retail estah��.shment. C) �'Retail estab�.ishmen�►� m�ans any plaae c�f busi.n�ss where �abacco products are sold to the gen�ra� public. D) "Individually packaged tobacao products" m�ans any packa�e containirig only one individua3ly wrapped tobacco product. Th�.s definition inc�udes, but is nat limited to, sing�.+� paalcs of . 3 lyl FAX 6000000900000000 � .. PAGE 04 cigat'�ttes, single bags of tobacco i'or rollit�g, and ittdividual cans` of tobacco for ci'zewing or snii'fing. E) "Tambstone signt' means a sign, in or on, a retail estgblishment wh�.ch indicates to retail r;ustom�rs that tc�bacco �roducts are avaiJ.able at th� xeta:il establa.shment. A��tambston� sign'•' may only displ.ay the brand name, description, tar and nicatine content, any warni.ng labels required by law, and the price of the tabacco product_adv�rti.sed. The ntombstane sign" shall b2 no larqer than�8_1/2 X l�inches. Only I�tters and zlumb�rs may appear on a""tc�mbstone s1yr7 _�' Specif ically, ' 'Ttombstone s�.gns�' may not contain any pictures, figur�s, �r company id�z�tificatians. mh� letters and numbers on th� "tombston� sign" shall be black, b1Uck letters and numbezs an a whit� background. �he.letters and numl�ers on a"tombstone signs' �hall not exce�d one inch in height or wa.dth. F) "Paint of sale advertising" mGans any advertising Qr promotion of any kiz�d in or on tk�e retai.l estabJ.i.shment, includiny, but not l�mited to, advertisi.ng or pramotion i.ndoors ax outc�oors, on clvcks, on grocery dividers, an uniforms and T-shirts, or arty. � other clathing worn by awner or employees af the retail establishment or stocked �ar sale or promotional u�e_ T�Point of sal� advertising" �.ncludes a disp.l ay of any Ic�go, brand name, Charact�ar, graphic, aolors, scene��, ar design� that are ea.ther trademaxk� o� a tobacco products brand or images generally associated with a part�.cular tobacco products bx�and. "Point of sale adv�xtising�f daas not include thc display o� tobacco products. - G) "V�nding machine" zueans any mechanzcal, electric, or electron�c self-s�rvice d�vice which, upon inserting mone�, tok�ns, ar an�/other farm of payment, disper�ses tabacc� products. �his definition includes vending machines equipped with manual, electric, or electronic �ocking d�vices. _ i�) "Movab�e plaae of busi.ness'� m�ans a busin�$s whose physical lo�ation in not permanent ar � business capabl.e of being relocated. 7[) "Comp].iarice checks�' means an �.nvestigat�.on of compliance with state and ]�ocal laws restricting the sale of t�bacco products. Jy "Publicly visible_iocation'� shall mean all autdoor billbaards, exteridr walls of buildings, freestanding signboards, bus stop benches and shelters, the exterior of pub�i� busses and �ther public txanspc�rtatian vehicles, and the ext�riar of taxi cabs 1f.cens�d by the city. "Publicly visible Iocatian" does not meari "p�int d� sal� �dv�rtising", as d�f.�.ned herei.n, nor any bi3.lbaard, existing on the data of the enactment of this ordinance, which is l4cated on property ad�acent to, and direct+�d at, a ��deral interstat� highway. � � 4 '�� ' - M FAX. 0000000000000000 PAGE 01 - :��:_�:: _ .. . . .. S�CTION YII . FtEQUIREMENTS AND PROIIISi2'T�NS . A) Tobacco P�-oduct� Lic�nse. i) License 2�equired. No person shall keep tobacao products for retail sale or sell tQbacco prc�duc;ts at reta�.l in this City without f.irst obta�ni.ng a license frorn the City. No tabacco praduct$ shall be sold at retail �xcept at � retail establi.shrnent. The license to s�:ll tobacco prdducts will be assigned only to an owner of a retai�. establishrnent at any sing].e retail l.00&'�ivn. An owner of more than one retail establishmen� must ob�ain a license for each re�ail establishment. A fi.abaccv products liceris� is not transferable �ither betweer� ownex�� o� retai.l establishments o� betwe�n retail establishments. �.i ) Application . Any applicant for a license ta sell tobacco products at retail shall submit an appl�.cation to the City containing the applicant�s name, business name, busin�ss �ddr�ss, business phone, and the ac3dress �f the �etail establa.shment for which a�apli.catzan is be�ng made. ' iii) Li.oense Fe�. The fee far a licerise to s�ll tabacco praducts a�t retail shall be determined and fixed by the City Council and un�.foranly �pplicd. Such fees may be r�vis�d from time �o time. The license fee shall be ($150 �o $250). Tobacca pxoduct li�ense fees will fund the costs of administering the li.censing �nd inspection prograrns. The license fee �nal�. be subrnitted with any application far a tc�bacco praducts �x�ense. zf an $pplication is denied the a��li�ation fee is forfei-�_ iv) License Term. All tobacco products licenses �hall expir� the last day of the calendar year in which th� ]. icense w�s .�ssued or reissued. v) License �pproval, Deni$1, dr Revoca�ian. Th� issuance or"reissuance of tobacca pro+c'iucts licenses shall b� granted or d�nied by the city manag�r, unless otherwise provided. Conditians may be imposed ar� a tobacco products iicensc to ensur� Gornpliance wi.th all apglicable laws, io protect adjaccnt property, an�d to protect the health, safety, and w�lfar� of Gity residents. zssuancc�, or reissuance, of a tobacco products 5 � .x�*.M1 ... . :,s=- - . ��4' •.1'�4�r . . � •' `.��' , M • �r*�rrr►►r►giirr ' , . , • • r � � PAGE 02 1.icense may be deni�d ar r�voked f�r any af the '£t�llcswing re��ons ; � } f�iZure �.o c�omp2et� the � app�.icatiori r�z �ile the requir�d liaen�e �'ee, b) miss�.atem�nt� in the ap,plication, c) failur� �o comgly w3.t1� th� terms df a previous licen�c or any pro"vi�ion of law regulatirig the sale of tobaaco product�,=dl �.icen�e woult� be d�trimental to th� genexal. w�lfare of City residen�.s, e) applican� has outstanding debt� due �h+e City. ; via License Restrictions. , Ar�y �,icens� ta seZl tab�.cco prc�ducts a� reta�l, is subjec�t �o the �'vllowing re�trictir,ns: �j No p�r$csn shall sell, offar for s�.1.e, give, furnish, �r by any mean� deZiver an� tc�bacGo pr�duct tc any �erst�n und�r the ag� af I s. ; b) A lic�ens�e is respan.�ibJ.e for �he conduct c�f 'the licezlsee'� employees whil� the emplt��rees ara t>z� th� lic�nsed premis�s and any sale or other di�pos3.tian Qf tobacco products by an �rn�Yc►yee to a persan und�r the age of 18 shall be consa.dered an act of the l�.cen��e. c) Nca liaensee shall o£fer (individua�.ly pack�ged� tobacco prc�ducts far sale by s�3.f-serv�.ce �, - mc:rchandising. (TOB�CGO PROt7UCTS BEH2ND THE COUNTER aR �C�GKED } z � d� Nr� emp�.ay�e of' the 1.icensee, or c,th�r pevrs4n, shal�. se11 #.cabacco p�roducts who �.s not at �.east 1� years old.' ( AGE O�' SE��) ' e) SaYe� of tobaccn produc�s from vending machin�s i.� prqhl.bzted.' {VENDING MACHI%I�S) ' �} point-of-sa3.e advertising af tcsbacco products, Z Tkti� pravisian addr�ss��s the 3,ssue of` shopli��ing. By inserting the �anguage ��,nd�va.dual packagedfT only loose packages of tob2�cca proc�ucts need be behind the eaunter �ax Zacked :� This language would w�aken �he provi.s�.c�ri �omewha� a2lawing �h�pl��'ting of aar�ons. z� this pravisic�n i� ex�lud�d alsa exclucie the c3efi��.ta.c�n� o�' "iridividual3y packaged tobacco praducts�+ and/or "sr�lf-�ervice merchandising . �' � � . � � � This pro�tisian has met a good deal of resistance �ram re��ilers , The yQunger te�nagers w�, l]. work for less .� '�ut state law r�quires �#�a� a3I alcol�c��. pror�uc�s be sold by �omeo�n� csver 18 (Minn. Sta�. 3�oA,412(1�)) sa re��ilers are familiar with the pracass arzd woulfl l�.kely have someone t�i�re to �eY�. alcah�l prt�ducts . � � . + • Thi-s g�ov�.s�.on is 3.mpartaz�t. Exceptions can be built in far the� ld�al Elk�, c].ub 3� neces�ar.y, zf thxs prova.sion i� not inGlud�d �h� definiticrn of "VE�T2d3.ri� machin�" shc�uld a�so be exc�luded. � r��• � . r��rrrrr�i�►�r►�r� "C � by any meane ather than tamk�stone signs� is prahibited. •Mc�re th.an � tomb�t�ne signs in or, an the lzceris�d retail establ.i�hm�nt is prohi.bi ked.s (FO�NT OF �ALE ADVERTIS�NG} v�i) Li�ense Inspectic�ns. City polic� aff �cersj their agents, ar �icense inspectnrs designated by the citX manager, �ha11 ct�nduct inspeation� of licensed x'e�.ail �stai�].ishments a� least twice a y�ar. The�c inspec�,iQn� may include, but are not limited to, ins��ctian of �h� ret�il e�taLlishment and cc�mpliance checks. License vio�.ations shall be repor�ed to the C�,ty rnanager. fihe City Clerk, �t the dlr�ctl.on of t�� City man�c�'�r, sha11 issue a license violation citat�on ta any lYc�ns�e found �4 have �r.iolat�d a provision of this ardinance or any ather applicable law r��tricting the sa�.es of tc�bacca pxoduc�.s . viii ) L�.cense v.�c��.a�.ions . In addit�,or� to the criminal psna�ties whi�h znay b� iznpos�d by a aourt af law pursuant to stzte st�tute, the e3.ty may xevrake a licenC� to ��11 tobaGco products on a iinding tha� the 3.ic�n5ee has v�.alated the terms of the �icerese, thzs ordinanc:e, or sta�� law restricting the sale c�f tabaccQ �rc�ciucts. In I.ieu o� revaca�zon, the �'irst violatian shai�. re�ult in a l�.cense susp�nsic�n of at �.e�st ( 3 to 5 j days, or a fine o£ ${$3.50 to $25G j�t_ the aption c�i the �.�.cen�ee; a secc�riri violatian within a 3G month period �h�ll xesult in a license suspensian of (5 to lo) day� car a fine c�� {$35v to $500} ��. th� aption c�f th� I.icens�e; and a thi�d v3o�.ation wi�hin 3� month� wi�3. r�sult �n li��nse revocatic�n, No licensee shall be eligible for rei�suanGe of a tabacco grcadu�t� licens�: fo� �n� y�ar a��.r a.ny licens� revocation. �ir1_X sale d�.ring a periad Q£ su�p��sion ar revocatian shall b� � s�parate violation.s ° An exception for ane sign on an exteriax wal�. c�� wirtdow reading "TOBACCO PRt�DUCTS AVATIaAE3L.�" in 3 ta � inch bl�c}c ialack l�tt�rs wauld give the ordiriance an added d�gree of reasonab7:en�ss with t"ittle risk to a cammunity's yauth. 6 This cQuld be expaz�d�d to a fQur st�p prQcess i,f it makes �ore s�nse; three susp�nsions or fines be�o�� revocati�n. It is important,..,�4 get admi�szons of v�.calations, not �.o severel.y pen�►lize the licensee, �,he �irst two or three violat�,c�ns. Any' nbad �ct�c�r" ( supplyi,ng the loca� aU� scout5 ) could always k1� prc�se�uted und�r th� �tate criminal st�tute. � r7 ffi - M FAX 6000000�00000000 PAGE 04 . ' •: I � � •j.x ) Licerjse �tevr�cation or' Denial of L�.cens�: Appl ].cation, `N�tice, and Appeal. If the Git� man�ger, ar other authori�ed person, denies any applicata.on for i.ssuance or reissuanc� of a l�.cense ta sell toY�acco �roduct�; at retai] , or r�vokes an issueci license, the City man�gPr, or other autharized person, shall give written nUtice of, and the reasons for, the x�evocation or den�.al to the &ppli.cant or �.icensee. such natice shall also inform the applicant or lic�nsee that the applic�.nt or liceris�� may: a) submit another applicatian or b) ��peal the d�cision to revc�ka the lice�s� or deny the applic�tion to the City council. x) Appeal tp the City Council The applicant may appeal a lic�nse rcvoaation �r ap�Iication denial to tk�e CiLy Council by filiny an app�al within 30 days di the ddtc of the wr.itten notic� of" such revocation or cienial. Any appcal �hall be filed with the City Clerk. The City council may affirm or reverse � de::ision t� r�v�ke, or deny an a�plication fdr, any l�.cense. The city c:ouncil maX hold a h�ar�ng ta hcl� the Cauncil in its C�r.Iibera�ions. Notice of �ny suoh hearing must be duly �ublish�d to all interested par�ies. The city manager sha�� report to th� City Council on th� �'acts �nd reasdns underlying any license x'evocation or ap}�licati on denial . B) 7'obacGo Produots Adv�rtisinc� i ) Prohibitic�n No persan shall plac� anX siqn, poster, placard, device, gxaphic display, or other farm of adverti�ing for tobacco products iri publicly visib�.e locatians.' i�) violations of this subsection. Any person who violat�s, disabeys„ r�fuSeS to Co�ply W3.th, ar resiStS t.h�.s subsectio�n sha11 be guilty ol" upon convictian, shall b� �'ined not amits, neglects, the enforcement of a misdemaazior and, less than $ nar ' If this provision is nc�t included the de�'�.nition of "publ.�a�y visible locations" should al�o be exclud�d. �f both billboaxd and paint-af-sale advertising is ta be rastricted, th� definition of ��publicly visible locatians" coul� b� a3.tered to include ��po�.nt-c�f-sal� advertising. « it now specif ics].ly excludes that de�'inition. Yf Yro adv�rtis�.ng �s to be restxict�d tk�e �reambl� and Purpose sectian should be revised to exclude refexences to advext�.sing. dNLY �F' NO ADVERTISiNG I� To 8E RE;S'�'i�t�CT�D MAY TH� PREAM�LE ,AND PURPOSE SECTION BE ALTEi2�D. 8 0 � ' ` M - ' ��` FAX � 00 _ - . : � -•mor� than $ for each offensE undex this subsection. =Each day of violat�ton is deemed a separate offense. PAGE 05 _ i.ii } p,p�licatiort This suk�section shall bE appli�d only tn any contract, or cantract renewal, executed after the eff�ctive date af this ordinance. Not raithstariding the immediat�ly preceding sentence, this subs�ctic�n shall apply ta all �orms of �dtrertising f.or tobacco praducts iri publialy visible locations after G months after the �ff��ti�e date o� this ordinaric�. SEC'S'IbN IV �FF�C'I'IVE DATE, S�VE'12AHILITY A) This ordinance shall be effective on the day it is enacted. B) I�" any clause, sent�nce paragraph, subdivision, section, or part of this regulatian or the application thereof to any person individual, corporation, firm, partnership, �ntity, or r circumstance shali I�e adjudget� by any court of competent �jtir"3.Sd1G't.3.pT1 to b� �.nvalid Or Unconstitutl�nal , Such order or judgment sha].1 not affect, impair, or invalidate the remainder thereaf, but shall b� Gonfined in its operation to the cl�use, s�ntence, paragraph, subdivision, scc�ion, �r part o� tha.s regulati.on, or its �pplication to the person, individual, corporatian� �irm, partnership, �nt�.ty, ar circumstance directl� invol�red in the contxav�rsy in which such s�rder ox judgm�nt sha�.l be rendered. � d � 9 �� : SEtVT: BY � U , - ='�tr�'`S, . . .;' -, - ... _ .. „ .. S�.mpI� Tob�acco CJ�rdin�an►ce propos�i� .�• Prc��ision� and Ratian�.�+�s T�baccc� is the leading cause of preventabl� death in the U.S. Qrevencing tabaccr� use amc�ng y+a�ang I�Ple is critical tc� ending the trr��ed.y of 434,000 d.�aths a year from taha;cr.o-�relat�d. causes. One +�ut of thre� adolescents is using t+��acco by age 18, and few ��aple begin using tot�acco after age 18. C�wr cammunity h�s the appcmunity ta adopt measures to prt�tet;t youth trf 1U-18 years of age wh�n they are n7o�t vulnezab2e to b�gin using toi�acco. V�e recomrnend nc� fallowing policy cbanges tc� reduce yauth a,cc�ss r.a tabacco by ma�ang sure that age-of-sRle Iaws are obs�ved, and that r�ibacco ia �gurlat�cci a�pmp�riately as ar� �,ddicave and dangerous su6stance. FRt3VYSIOP�I: TC?�ACC� Y,ICENS� FEE XI�ICREASE TC� �+OV��t �EC[iL,Ai� COMP'LIAi'�CE WIT� A�.x�-G1F-SAIr� LA'9PS � Incrt�se t�e tob�.cco license fee ($SO-$100} t�► cc�ver the adtninis�rative casts of at least twd random, unanno�nce�. compliance checks per y�a� at alt locarions where tobacco is so1d, with vialators checked more fr�qe�ently. 1l�atiot�ate: �omplian�e Ch�cking �'rovi�ion * The present 1e�isla�ive sch�me oi prohibit�ng tobaccv sa�es to rninors does nat prev�nt minars frt�m buying an�. c��staining tobaccc� prociucts. �,icensing c;an prc�vide an eff�ctive and Comgrehensive �pproach tQ re�ucing tok�acca sales to n�inc�rs. Complz�c� rates appro�chzng lOQ% are �chievable with a merchant-friettdly enfc�rcement s�rstem that is both simple anr3 inexp�nsiv�. • t� law is anly as got�d �s its �nfbrc�m�nt provisit�ns. �'or ye�rs toi�co youth access laws have been on ihe boaks �c�t ignc�red by merchants and Iaw enf�ncem�nt becau,re they lack enfc7rrccem�nt provisi�ms. �y incl�c�rig a grov.�sian f+�� omgli�nce chec�C�tg, our �rclinance w?�1 prev�nt yaut� from obtaunin� tc�bacc� #:rom nonconnpliant merch�nt�. • Acuve, p�riot�i� enfarce�'nent of tob�co cc�ntrcal �rovisions �te a� cretiible ti�tezr�nt to ille�al sal�s. �tanca�p�ian� merch�zts wauld less lik��y ss�� to chi2�ren �ince ��ir ille�a� activ�ties would % detected and penalized. • In a D+�c�mber 19�� repor� on the prabtem of i1le�al tabacc� ss�es to chi2dren--enclorsed by a VVQrking �r�sup of twenty sev�n State Attorneys GencraI, inclut�ing the �1tt�rney Gene�I of Minties.vta�--the chief civzllaw enforcement c�f€'ice,rs af their res,gectiv� stares �commendecl th�.t "�he onl�s� w�� ta kn¢w_wheth.er th� l�w_is bein�_��lied with is f�r. peri�i�.�E��liance �h�ks at �vg�ry li��:�.store. Thess checks should be cond�ctec9., at a mynimu�m., two or thr�e times annually. They shouZr� bc can.ducted by t�enage test�rs, acting u�d�r aduit supervision.>, N�.merousstudies havs i�icated that activ� enfc>raement of tabacco yauth ac:cess taws is the mast e£feciive meuns tc� ensuz�e cner�chant complifuzc� and hence reduce il��gat tobacca saies to rninars, In Woaci�idge, IL �pc�pulation, 25,2Q4) ille�al tflbacco sales rat�s �. decs�ase�1 fr��n a baselin� of 70�'o to le�s than 5°�o aa a dim.�t result r�f contistent, acdv� compliance checidng, ca,t�ried aut by the loc�l police departm�nt following passs�ge af tobacco cantrol o�c�dinance {Jr�san et al., l�� 1�. Also, anather key element of the successes ::,�: SENT BY � U OF M - _x: - , �1��,'!i' tYM_ ..}��- :f . .. ?- 1-96 i Z� ��7�'� i ll 1 V VC CC 1 llC1Y1. -'JR1VhG L'1C1:.L' �..vtu.. i t i vi � i rr - in'�ovdri�ge was the ct�mnnitment a�the ma.yrn-'s office arid police depaztme�t ta reinfc�rce ,: ��+�mmunity norm c�f tto tobacco access anci �u� by adtrlescer�ts. Pmactive, eff'ective e�fc�rcement efforts caz� be suppo�t�d throu�h ded'zcat� funding from ann�al Iicensing fe�s that ar� set at a rea.sonable or suffiaisn� 1ev�1. In this way, the licensin� an� enfarcement system shou3d be :�elf-�,�no 'n . pRtl►V�'SI�DI'�i: �STAB�.�SFI A G�tADT3A'TED A.3��INISTRA.TTYE �'El'+TALTY �i'�T�M FpR N{3N-GONIF�,�A�NT 1V�ERC�AN�'S Escablistz a gr��duat�ci p�nalty sy�t�m that �uld �result in susp�nsian c�r �revc�catic�n of the toba�co �t�etail lico�tse far rep�atea. sales t+� min�rs. C:ivil en�'a�ement alic�ws violatic�ns to t� handled r�u� a tick�dng or admi.nistrative mechani�m ar�d avaids che need for ct�urt hearings. .P'rQvide far a.� annual r�perrt t.� rhe city council to summarizz� the r�s�lts, We recommend the �ollawing penalty system: Ist affense i.n 12 manih period: �1d0 far the ticense holder and. $2S far the cIerk in violadon. 2nd offens� in 12 mt�ndl periad: $2,0{} fin� f�� license �alder, $25 ft�r clex'k �,r�d ��pearanc� befcsre cau;�cil 3rd offens� in 12 mp�th period. $3QQ �ine �uud/or 3 day susp�nszon 4th off�nse in 12 m�onth p�ric�d: lic�nse revocauan Befor� the cobacz:o li�ease c�n be ren�we�. for the follavvin� year aii fines and penaity result'sng from 2ack of complian�e with age-�f-sale pmvisians mus� be p�i�i. Rationale: Gr�civated Pen�lty Systern • �t would st�m hacsh puni�hment to suspend Qr r�troke th� I�cense for a fi�st vic�l�rion. This type of o�rdinance tx�ay alienate not only the vendor,�, ba� tf�� busin�ss c�mumu�ity as vue�1. In turn, ic wQuld be diffi�ult to pass in council, especially zn snaall�,r cities where there �xists a close relarianship between the business wmmu�nity and c�ty �overnmen�. • It is b�tt�r to have a"non-adver,�arial" approach to enforc�m.ent far first �me +�ffenders thrau�h fines. In this way, the vendars wi�.l. b� more likely to compty. The �ssumption here is that most vettdars tend Lo comply rach�r than face the ecanomtc disincentives resulting �om a liceanse suspenston or revocati�n. • A graduated Fenalty schetn� would allQw fc�- a mare "3ust" gunist�rnent of z�ct�citrant vendors �i.e., repeated offcnders). And the firsl dme offen�.ers may i�e more amerl�ble ta (mexchant) education and internal �nforc�ment of a,�e-+�f-sale 1t�ws. * �Then cansid�rin� li�ensing ordin�nnces, th� 1�14 i��t��s one�ts ta include �tre: * a rcascma.ble fc� to c�s�t the casts af com�lzance che�ks; * a grgdu.at�d system of enforcement. ' ��ommunity �xample�s to follow are: The following I4Zinnes�ta ciries h�ve c�rdiriances iu� - place r#�at hav�e inc�ased lic�nse f�es and implemented compliarlce ch�cks and a gx�duated penalty scheme: 1'�tcw E�ri�hton, Ros�viile, Shore`view, St. Paul, Cha�t�hassen, Fden Prairi�, Edina., Faictm Hei�hts, I�el.ana, Montice�lo, Fergus Falts, St. Peter, 'Waseca, B�nson, and lrviontivid�. � - �3•�_ . ", =� c: 'i .. . . .'::';:=r,^ " - ' �•�_.,•' ' PItO'�'YSION: MERCHANT PRACTICE REQUI�t�MENT$ � �Require comprehepsive training of all Glerks on t�bacco ftge-of-sale laws and have training r�rds available at council request. * 1Zequi�c tqbacco merchants/cicrks ta request photvgraptuc prool' af age fc�r cus-tome� wha appea� v�.der 2 Z years old. • Reqttire year Qf legal ptmchase signs within sight of clerk ta facilitate clerks checking identificarion for proof of age. • Require warnin.g signs posted at point-of purchass in full view of the customers. KatRonale: M�r�hant practiices � Lic�nsing sk�ould Ue used as a guarantee oP merchant educativn. Jn order to qualify for a driver's license an individual must study the rules of the road and pass a written examination. Merchants must have a training progrpm in place before being granted the license or allowed to se11 tobacco. Employees wh.o sell tobacco should also be r�equited to attend �a training �nd pass a simple written test, • At a minimtun, all t�bacca licensed vendors shauld �nsure that cle�s consistently check the identificadon of all toba�co purchasers that �.ppear 21 or yaunger. + Intensiv� merchant eductipn, i�t coniuncrion with enf�Qrcement of laws, medi�, $dvocacy and cornmunity involvcment and support can effecdvCly reduce over the count�r sdl�s of tobacco prpducts to minors. • Menchant educatian is an irnportan� first step in encouraging voluntary compliance with age- of sale laws. Strategies used to eduCate merchants and cl�rks may include indirect cantact, c�irect contact, eriucation m�terials, signs and trair�ing. � PROVISI4N: ELYMINATE TH� SELF�SERVTCE O�` T�BACC� PRQDUCTS �an a11 tobacco sales from self service displays, includin� vending machines. This pravision would ensure that all tob�cco ssles mrxst occu� with the intervenuon of ��let�k. R�tionale: Elimin�tion� of seIf-servic+� tobacco products A pmvision to prohibit self setvice on individual packag�S of tohacco would mean thai the prtsduct would b� stored behind the cpunter �nd dispensed by �. clerk. This measure makes tobacca �r�ducts much less accessib�e to teenagers. TohaGGO, 1ik�e �Icdhol and prescripti�n drugs, is a con�olle� substance, and should be treated Iike thern. Association �or N'onsmok�rs-Minnesota (ANSR) surveys have shown that going through a G1erk autom,�tically increases carnpliance with age�pf-sFtle Iaws. It incre�s�s the likelihood of the clerk nacicing if th� gurchaser laoks underage, and as}.dng for phocographic identific�tion. • Ver�ding machines are popular among the youngesx adolescents, and young people tend to � use vending machines more often than th� generul smoldng public. Stat�wide tuad national studies indicate th�t youth are sur.cessful at purchasing tabacco firom vending machines in �U% to 80�'0 of attempts. 6#� NO I,L I'1i�0� 332I3 �IOi�S�- 'lV3Q I d� 30 A I Q : AIdLO � I: 96- i-L : W 30 fl ��$ .LN3S �' '.'. + - Slotting�-ths pr�tic� t�f paying retailers for shelf space-=pr�svides a�ang iucentive for ret�ilers to keep toba�ca pm�ducts �s a self �ervi�e item l��a.us� it makes up far substanti�l .shoplifring and �mployee th�ft, . - .: 3'obacca is an "impuls� icem" and the industty is wiiling to pa� hefty banuses to stores £or p'la�ing �iiaplays �n�. s�recittl packs amtarning i�t�entive ii�ms near the �heC�C-out. Since retai3ers are mt�tivated tb ke�p t�eir'�banus bucks'�, they xnay be unwillin,g ta discuss their stothn� pra�ttc�s if they bet��ve resmcdc�ns are a�keiy to #� £orthcaming, • Thc a.bsenee of self-servic;e displays makss it more diffi�ult tc� ste�l bobacco p�pdu�ts. Taba�cco products in s�lf-service display� s�re fr�qu�ntly shc��liftcd because it �s illagal far minars ta purchase tabacco. Tobacco is expensive and ea.sy tc� steal. Tt is hazd to apply standard prot�ctive devic�s to tobacca i�ecaus� tf►e cellophane wmpger �s �easily remaved. i'qtti�tg tobacco b�hind a counter alsa s�ems to reduce empl�yee theft. Shaplifting is a gatew�ty �nmin�3. a�ti�ity, one in which persons usua�Iy en�;a�+� before gaing tt� ati.ditional carimir►�i a�tivity. C�mmunity examples ta follaw are; '�'he followin� Minnesota cities have ardir�anc�s in p1�ce that pmhibit s�lf-s�rvice a�F tc�bacc� prc�dacts; �t�seville, Sharevi�w, Falcon Heights, Fden Prairie, and �hanhassea, Fer$us Fa11s, Cmqkston, Waseca, Litchfield and M�rntivideo. Pt�ep�red by TP4P staff, l'3;v��ion qf �pidemialo�y, University of MN, 5/9� �� .� � i n � u��szn � T� c��- T-l. : Y11 30 f 1� 1�$ ,LI�1'3S . � � , . _ , . ` - . The BASlC �tobacco ordinance: First steps in reducing youth access to tobacco 1. Charge a license fee sufficient to cover costs associated with providing twice yearly compliarice'ehecks. Metro communzties have adapted license fees in the $154 to $254 zange without significant vendar objections. In most cases fees were set decades ago and do not reflect current costs or pravide funds for enforcernent and monitoring. 2. Conduct twice a year compliance checks on all vendor with violators checked more � frequent�y. 3. Use administrative rather than criminai genalties. 4. Institute a clear penalty matrix with modest fines on the fust twa vialations. Reserve license suspensians or revocations for zepeat offenders. 5. Specify the penalty period, for example, "a second violatian wzthin a 24 manth periad." b. Specify that law enforcement {or licensing division ar city manager} will make an annual r�port to the cauncil summarizing the results of compliance checks. Penalties � Vendor penaities � Vendor penalties in Minnesata cammunities range from a warning to a$500 iine to a 5 day license suspension for the first violatzon. Second, third and fourth vialations usually progress up with a license revacation being common by the third or faurth violation within 24 months. This range of penaltzes has given cflmmunities an opportunity to evaluate what warks most effectively and with the least controversy. Several cities have a short license suspension on the first violation. Vendors hate it! Most vendors will fight a suspensian on a first violatzon which can result in costly city attorney time and angry city council hearings. Loud voiced and angry vendors make for unhappy cauncil members. For first time offenders there is na evidence that a suspension is more effective at reducing illegal sales than a modest fine. While most vendars will complain at having to pay a$150 to $300 fine, but they.will do it. Vendors recognize the community's right to set reasanable standards. Just as alI of us complain abaut a speeding ar garking ticket, we grudgingly write the check. .- Fines tend to be more burdensome for sma11 vendors than for large volume dealers. Suspensions tend to be harder far Iarge vendors to swallow. A compramise might be to have a vendor option on the first two violation, for example a$250 fine or a 3 day tobacco license suspension. On the second violation the violation could be dpubled. . Most people agree that after a certain number of violations a vendor should lose the privilege of selling tobacca. Three-times-and=.y.ou're-out appears ta be the most comman approach. St. Paui provides for fines an the first t�vo violations, a short license suspension on the third and revocation an the faurth. Since a suspensian takes as much staff time as a revocation, licensing staff would have preferred to skip the suspension provision but the city � . attorney felt the suspension was a logical step in their penalty matrix. Since fines are generally -, more readily accepted by vendors it might be possible to have a vendor�option of a steep fine or a short license suspension as the last penalty before suspension. Often city councils are very keen to have a license suspension for early violations as a part of their "get tough" policy. This can backfire. If penalties are too steep, the council will face an endless parade of unhappy vendors. While the council which passed the ordinance may be willing to endure the pain, succeeding councils may not. The way to avoid the pain may be to stop doing compliance checks and ignore it as often happens with alcohol. The penalties for being caught selling alcohol to a minor are so great that few cities are willing to do compliance checks. Where alcohol compliance checks have been done, illegal sales are as high or higher than for tobacco, yet most cities have never suspended an alcohol license. Thus they avoid closing down local bars ahd eateries for several days. If the penalties were more modest, cities would likely be more willing to enforce their laws. Clerk Penalties Fines and administrative penalties VS criminal prosecution Vendors frequently complain that they are held hostage by their clerks. "How can you expect me to be responsible for every single action of my clerks. I can't watch them all the time. What if a disgruntled employee is out to get me? Then I am the one who gets hurt. How is that fair?" While the manager is responsible for their clerks' on the job performance, in a good ordinance, both the clerk and the store are accountable. Under state law, it is a gross misdemeanor for the clerk to sell, and some cities prosecute the clerk under this statute. This is a costly approach for both the clerk and the city. Many cities have implemented an administrative penalry system as an alternative. The administrative penalty works much like a traffic ticket or a fine for a barking dog. In Falcon Heights the clerk faces a$25 fine for the first offense and $100 on the second with a referral to criminal court for the gross misdemeanor on the third. Communities which have implemented this type of fine system express great satisfaction. Fines against the clerk range up to $500 on the first offense. By comparison, where clerks have been prosecuted under the criminal statute, fines have been between $50 and $100 plus court costs. One judge ordered the clerk to write a report on tobacco. The time and effort to prosecute do not appear justified where a less cumbersome alternative is available. Juvenile clerks are a special problem. Many of the clerks caught making illegal sales are them selves juveniles. Cities may not opt to give them an administrative penalty. If the city wishes to proceed against a juvenile clerk, s/he must be refened to juvenile court. -� Other important tobacco control options: beyond the BASICs Vending machines Several dozen Minnesota cities prohibit vending machine sales. Research shows that even very young children can easily purchase tobacco from vending machines. Although the vending industry would prefer lesser restrictions such as placing vending machines within clear view of an employee or only allowing them.in liquor establishments, research shows that these provisions are not effective. Recently when cities have worked on vending bans the ordinances have not been particularly controversial and are relatively easily enacted. � . , . . . . ' , .Eliminate Help-Yourself Displays� ' �� , Many cities have ordinance which restrict tobacco self-service (help-yoursel fl displays. Tobacco can, and we believe should, be a customer assisted item. The product should be dispensed like the "controlled substance" it is rather than on open racks, often next to the candy. Many stores now keep their tobacco products behind the counter, or in the case of cartons, in locked cases. This method of display virtually eliminates shoplifting, and greatly reduces employee tl�eft. It also makes it harder for minors to purchase tobacco since they must actually ask for it to make the purchase. Research done at the University of Minnesota School of Public Health and the Department of Public Health in Petaluma, CA shows that minors have a much harder time purchasing cigarettes when they must ask for the product. Eliminating help-yourself displays is an effective way of reducing illegal sales and shoplifting. BUT it is strongly opposed by the tobacco industry and some vendors. In a 19961eaked internal document from the Minnesota Coalition For Responsible Retailers, a tobacco industry front group, preventing ordinances which put tobacco behind the counter seemed to be their top priority. Industry arguments against help-yourself display bans include: 1. I know how to run my business. I don't need the city telling me how to prevent shoplifting; 2. It will cost thousands of dollars to reconfigure my store; 3. It is inconvenient for my customers; 4. I will lose fees from tobacco companies which pay me to display tobacco in a prominent, help-yourself display. (These fees can range up from $50 per month per counter rack.) The industry is likely to propose beeper racks as an alternative. These are carton displays which dispense one carton at a time and beep as the carton slides out. The beeping gets lost in the noise of scanning machines and other store noises. Vendors who have them report they are ineffective. Shoplifters also learn how to remove the packs of cigarettes without removing the box. Another industry proposal is to require that racks be in plain view of the clerks. There is no evidence this has any affect on shoplifting or illegal sales. Tobacco is so easily shoplifted that once the product is in the customer's possession, it is basically on the honor system to pay for the product. The only effective method of control is for the clerk to control access. Adults only sellers Although minors may not purchase, attempt to purchase, use or possess tobacco, a loophole in state law allows minors to sell tobacco. Research and common sense indicate that youthful clerks are more likely to sell to their peers than are older clerks. Young clerks can become a ready source of cigarettes for their friends and the pressure to be "suppliers" can be irresistible. Several communities have ordinances requiring sellers to be 18 or older, the same age for purchasing tobacco. This is a controversial provision. Vendors claim they have trouble filling their relatively low wage jobs with adults. When cities propose this , vendors indicate teens will lose their jobs. In communities where these ordinances are in place, there does not seem to be a greater unemployment problem for youth. Adult-only sellers plugs an important source of illegal cigarettes. However, it can be a difficult vote for council members as vendors may bring in teens and indicate that these are the youths who will be fired. The council could exempt all current employees, thus avoiding this problem. Council members should only consider this provision if they are solidly committed to this as a good public health policy. Some people will be inconvenienced. This document was prepared by the Association for Nonsmokers, MN. You may copy and distribute it with attribution. Please call for information at 612-646-3005. basic.dnc un j�v's rainsey 96 drskette � ti � � G� CITY OF MENDOTA HEIGHTS MEMO September 25, 1996 � TO: Mayor, City Council, and City Adr��or FROM: Patrick C. Hollister, Administrative Intern �� SUBJECT: Planning Case No. 96-26: Paul Beckmann, 1882 South Lane BACKGROUND The Planning Commission held a public hearing at their regular meeting on August 17, 1996, to consider the variance application of Mr. Paul Beckmann. Mr. Beckmann is requesting a variance to the maximum height requirements in the R-1 zoning district for an amateur radio tower to be located in his rear yard. He is requesting an 8' variance to allow the structure to be 33' in height, which is slightly higher than his home, in order to allow him "an unobstructed view of the satellite horizon." The City has received letters from neighbors requesting that this application be denied. (Please see the attached letters.) The 33 foot height only refers to the support structure for the antenna and not the antenna itself. The antenna would be 14' long and would rotate both radially and horizontally. When e�ctended fully, the maximum height of the combined antenna and support structure would be a total of 42'. Nevertheless, it was the consensus of the Planning Commission that the variance need only be for 8 feet because 33 feet is the height in its normal configuration. Mr. Beckmann's consultant, Mr. Lysiak, was also present at the Planning Commission meeting. He mentioned that the FCC had ruled tha.t cities were required to make "reasonable accommodation" to communications technologies such as amateur radio. Mr. Friel replied that the FCC required that cities make "reasonable accommodation" to the technology in general, not necessarily to any particular instance of its use. Mr. Friel further stated that the Planning Commission's review of the application was as it relates to the Zoning Ordinance, not FCC requirements, and that it would be the Council's responsibility to resolve the "reasonable accommodation" issue. Mr. Beckmann's neighbors, the Finns, were the only members of the public to appear at the Planning Commission's public hearing. They reiterated the points made in the attached letter. DISCUSSION At the September 3, 1996 City Council meeting Mr. Beckmann was present with his attorney John Bellows to discuss his application. At that meeting, the Council voted to table discussion of the application until the October 1, 1996 meeting in order to allow the City time to hire Mr. Jillson, engineering consultant, to deternune the safety of the proposed structure. To this end, the City also extended the 60-day review period for Mr. Beckmann's application to 120 days, and thus the 120 day review period for this application will expire on December 12, 1996. Mr. 7illson has agreed to perform a safety analysis of the proposed structure for an amount not to exceed $1,000, including a review of Mr. Beckmann's proposal and submittal of a written report. Mr. Tillson has since requested the following from Mr. Beckmann: 1. Engineering specifications on the footings for the support structure 2. Manufacturer's specifications for the support structure 3. Manufacturer's specifications for the antenna As of the writing of this memorandum, Mr. Beckmann has provided some, but not all, of the above information. All of the above information may not be available in time for the October 1 Council meeting. Mr. Jillson will attempt to prepare this written report for October 1. If this is not possible, however, the Council may wish to once again table the discussion of this application to the October 15 meeting. RECOMIVIENDATION The Planning Commission on August 17, 1996 voted 5-1 (with Tilsen absent and Duggan opposed) to recommend that the City Council deny Mr. Beckmann's application for a variance of 8' (or 17'). (Mr. Duggan explained his opposition to the motion by stating that he felt the City should reasonably accommodate the hobbies of residents.) The Planning Commission further found that the proposed 8' height variance for an amateur radio antenna and its attendant support structure at 1882 South Lane as proposed on plans on file in Planning Case No. 96-26 is not necessary to alleviate an undue hardship or practical difficulty as specified in the Zoning Ordinance, will have an adverse impact on the health, safety and general welfare of the citizens of the community and the surrounding land, and would be adverse to the general purpose and intent of the Zoning Ordinance. s�., COUNCIL ACTION REQUIRED The Council may wish to table discussion of this application to the October 15 meeting if Mr. Jillson has not had time to provide a sufficiently detailed analysis of the safety of this proposal. Alternatively, the Council may wish to discuss Mr. Beckmann's application with him and then if Council decides to implement the Planning Commission's recommendation, the Council should pass the attached Resolution No. 96- : A RESOLUTION DENYING A VARIANCE FOR HEIGHT FOR AN AMATEUR R.ADIO ANTENNA AT 1882 SOUTH LANE. (Note: This attached Resolution is based upon the Planning Commission's recommendation. The Council may wish to establish additional findings to support their decision.) Attachments: 1. A letter from Mr. Beckmann to his neighbors dated August 28, 1996 2. Excepts from Federal Communications Law provided by Mr. Beckmann 3. Commentary on implications of that law for amateur radio operators provided by Mr. Beckmann 4. Letters from neighbors in opposition to the antenna 5. Planner McMonigal's report on the application 6. A completed planning application form from Mr. Beckmann 7. Mr. Beckmann's Letter of Intent 8. A note from Mr. Beckmann regarding his Signatures of Consent 9. An partial list of Signatures of Intent 10. A list of all property owners within 100 feet of Mr. Beckmann's property 11. Elevations, Site Plans, and Technical Specifications of the Antenna provided by Mr. Beckmann 12. A map showing Mr. Beckmann's property in relation to other properties 13. A letter of clarification from Owl Engineering, Inc. 14. A Variance Application Checklist 15. A Notice of Public Hearing ;a # CTTY QF MENDUTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTI4N NO. 96- A RESOLUTION DENYING A VARTAN'CE FOR HEIGHT FCtR AN AMATEUR RADIO ANTENNA AT 1882 SOUTH LANE VVHEREAS, Mr. Pau1 Beckmann has requested an 8' height variance for an amateur rad'zo antenna and its attendant support structure at 1882 South Lane as proposed on plans in Planrung Case File No. 96-26; and WHEREAS, The Planning Commission of the City of Mendota Heights held a public hearing on this application at their August 27, 2995, meeting; and WHEREAS, Tha Planning Commission voted 5-1 (with one member absent} on August 27, 1996 ta recarnmend that the City Council deny this variance, NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the application far an 8' height variance for an amateur radio antenna and its attendant support structure at 1882 Sauth Lane be denied. BE TT FURTHER RESOLVED by the City Council of the City of Mendota Heights that the proposed 8' height variance for an amateur radio antenna and its attendant support structure at 1882 South Lane as proposed on plans on file in Planning Case No, 96-26 is not necessary to alleviate an undue hardship or gractical dif�icutty as specified in the Zoning Ordinance, will have an adverse impact on the health, safety and generai welfare of the citizens of the community and the surrounding land, and would be adverse to the general purpose and intent of the Zoning Ordinance. Adopted by the City Cauncil af the City ofMendota Heights this I st day of October, 199b. ATTEST: : CITY COUNCIL CITY t)F 1��ND4TA HEIG�-i'TS : Kathleen M. Swanson, City Clerk Charles E. Mertensatto, Mayor ��-�� , �� Dear Neighbors, nV�/� �� 11 ! L�.�' �'/. � t � (�, . � �� A�� Paul J Beckn�wn - is�2 so�� e Meudota Heights, MN 55118 As yau I�ow, I have applied tA the C�ty of Mendota �Ieights for a. variance from the zoning ordanance to e,�rect a proposed antenn,a support sbructure or "tower" for my ainateur radio service ope�adoas. I spoke to each of you just after aPP�Y�g �or the variance and exp2ained my plans tcf the extent I peroeived you were intei�,sted and, in most cases, obtained yaur consen� My recollection is that I asked each of you to get in tanch with me if you had any fiu�ther qnestions about the project Dtzring the P]�tnniug Commissian hearing Iast �ight, there were quest'rons ratsed about how inf'onma�aive I may have be�n, suggesting that I mi�srepresentad the project and skewed the impact you may have ger+ceived it would ha.ve an the neighbarhoad. The izrst dra.wing in the siack I had on my clipboa�. was a`�lan view" of our house shawing the fiRed part of � the pmject, the tower a�d a baam. VVhat was shown in another drawi.ng in the stack was a re;�.�sentaiion of th� du�ee ant�ennas I initiaii.y plan ta attach ta this boom to allaw me ta communicaxe through atnateur radio satellit�s, satellites in Farth orbit that are fimded. and buiit by a�mate�r rac3io op�ators world wide. {The antennas migirt change uver the years reflecting �e �acperirnental nature of this endeavor.) Bec�use I have designed this installation for the puipose of carnmunicating tiirough sa�eellit�s, �e antennas wonid have to rot�.te bath in compass direcfion and in elevation, £rom the horizon to ove�rhead This rat�tion from the horizon taward overhead would r�sult in the antennas exci�ending abave the 33 foot height af the antenna suppart. I have analyzed the position af same of the sateilites aad can regort that �0% of the bime they are withi.n 30 degre�s of the horizon. At 30 degrees, the additional height abave the support wauid be about 3 feet� M�.ximwm h�ght of the tip of t�e anbe�was when pointed direcdy ove,rhead would be about 42 feet. �'This is 9 feet above the upper ridge of our hoe�se } Wheu not iu use, they would generall.y be s�oreci in a horizontal posidan at about the height of ti�.e upper ridge af the mof tp mininuze their visibility. _ Let me assure you this plan represents considerable compmmises to my cammunications �P��Y in an a�tte�ipt �o rrin�tt,��p the visual im�aet of this struchme and aatennas on our neighborhoai. (A professnanal communications enguaeer helping me on t�tis praject sugge�sted. a m�um height of 72 feet for the antenna suppaart.} There are Iocatians for the antennas that would not ret�uire a variancey for elcample, if �ti�ey were mounted on the roof of the house, I was told. These would make the whole system much more apparent from the curb in front of our house. There are alsa Iocatians ua. our back y�rd that wauld hide the system completely fi�om the €ront curb but would be apparent to those of you on the pond w�.�.th us. . Some of yau ma.y be concerned with Radia Frequency Interfe�ence from my aperations. While I can't tell yau wizh 100�'o ceatainty that som�thing would not com� up, that's anly bect�use not%ing is for t�rtaiu. I caa tell you ti�at the power Ievels I int�end �a nu�; are aroc�nd 100 watts (the legal limit for amazeur operations is 1000 wat�s. Commercial broadcast statians run hundreds of thousauds of watts.} I can tell you that I have chosen aa�a�eur radio sai�llite operations as a target for t�is paroposal partly bec�use the frequencies involved are far less lik+�ly to interfere with anyt�in:g m your household (A hair dryer or vacuum cleaaer in your hame would be more Iikely ta inteifere witb me t�aa my � transmissions would be to interfere with your appliances!) I can tell you that, because I am licensed by the Federal Communications.Commission (FCG�, they can bring a.a investigative process to bear if my operations may be causing interference. I can tell you that, in the nearly 30 years that I have held an amateur radio license, I have never had a complaint from a neighbor, still, I am always willing to try to help if neighbor thinks my operations are causing interference. I've enclosed. a copy of a Joint Resolution of the 103rd US Congress that out]ines some of the real na.tional contributions the satellite activities of die amateur radio service have made over the years. I've also included a copy of an FCC document, PRB-1, oudining the azgumeats pro and con local regulation of antennas for ama�eur radio use. There may be something in these of interest to you. Hopefully these documents will help clarify the aspects of the amateur radio service that the federal government has found to be in the national interes� Some of you ma.y ha.ve felt that, because you had consented to the variance, there was nothing left for you to do and, even when questions arose, you did not contact me. I ask you again to contact me if there are any questions in your mind about my proposed pmjec� I also can help answer your questions about visibility of the antennas when they _ are pointed in different directions through the use of a computea mod�el of my house a.nd the antenna support and antennas. The next C`ity Council meeting on �esday evening, September 3rd, which is a public meeting, will consider this vanance. I know this is a busy time of year, with the summer coming to an end and the ldds all going ba.ck to school soon. I invite you to come to the City Council meeting, though, and voice your concems and/or support for my endea,vors. I plan to be in town all weekend so, if you'd li.ke to spend some time going over the project with me between now and next Tuesday evening, please give me a call (452-714�. Sincerely, - cc: Planning Commission, City of Mendota. Heights � -€ 108 STAT.�4228 ' .PUBLiC LAW I03-408—C}CT. 22, �I994 � Public Law 143-448 . 103d Congress .� JointiResolution OcG� 22,1994 To rncagnize the nchievementa of (S.J� Rea� 90) �uch stimat ��0 Whereae 'Congress hasexp x of the Communica�ione Ac tion� af life and praperty Whereas Congress, in sectian {4? U.B.C. i6?}� establishe ofnew technologies anct ser �1Ql0A6 COrigre88� �Tl BBCti0I1 defined radia statiane to i __�►arsona.iaterested_ia radio servica b hereas t� Code af o£the atz Iarly with res ae (2) con�bi com�munications •�' t8} servica i techaical and og � � tech� fci� aad > (5) ssrvice e; Whereas Congresa 99-ta4 a - a; «nga ic amntauraf and ta eaEabliah enpport for aat aalional policy. sd its determination in section 1 f 1934 (47 U.S.C. 151) to promote �augh the use of radio communica- 'of the Communications .Act of 1934 a paiicy to enaourage �the provision ;es; of the• Commwnicatians Act of 1934, ,2ude amateur' sta.tiona opera#sd by �chnfque wiihaut pecuniary inierest; ications Commiseion hae created an k tiirangh whioh the amateur radio' ve the goals af ihe service; � farth in part 97 of title 47 af the a ciaxify and sxtend the purposes iia service as a— ' . noncommercial communication eervice, particu- to pzaviding emergency cammunications• ing servica to the advancement of t�a tete- � nd varie� y� ac e fiade that ta our NaEi e first Earf it� impzavement of an individual's of trained operators,, natlonal good will; mbers o£ the amateur radio eervice Iuable emer�ency cammwnications ers as fiv.rricaneg Hu� go, Andrew, 8X'i1pH0A� the Lama Prieta earCh- Sres and indue�ria2 accidents •in :s the �aiion; ahd ' e am.ataur radio service has made e communication's by its crafting satellite licensed by ths Fedexaf by its praof-of-concept for sea�rch continued e?cploration of the low niiug the waq to cammercia2 use t.r4hereof in the 1�90s, by ite pioneer3ng of cammunications using "'reflectians fram metsar traile�, a technique now used for certain ��- overnment attd commarcfal.cominunicaiians, and by its leading ble in development of low-coat, practical data tranamiesion by ;� f �� '� PUBLIC LAW 103-408--OCT. 22, 1994 10$ S': r" rad'zo which inezeasingly is being put to extensive use �n, for instance, the land mobile senzce: Now, therefore, be it ResoXved by the Senate and House o� Represeniatiues of the United States ofAmerica in Congress assem led, • SECTION 1. F'INAING3 � DECLAR,ATIQNS OF CONGEtESS. Cong�'ress finds and declarea that-- . (1} radia amateurs are hereby comrnended for their con- tributions to tectinical progress in elecironics, end for their emergency radio communications in times of disaster; {2) the Federat Commundcationa Commissian is urged to continue and enhance the developzneni of the amateur radio service as a public benefit by adopting rules •and regulations wtiich encaura�e the use af new technologies within the ama- teur radio sernee; end •�3) reaaonable accommodation ahould be made for the e£fec- tive operation af amateur radio from residences, private vehicles and public areas, and that zeg�lation at alt levels af gavernment should facilitate and encourage amateur radio operation as a publia benefit. Approved October 22, 1994. LEGISLATIVE HISTORX-S.J. Res. 94c 5ENAT� R�POi2T5: No. 103-368 {�mm. an Commerce, Seience, end Transparta• tfan). COI�t4RESSIONAL BECQRD, VaL 144 (1994): '-Oct. 6, coneidered and peased Senate snd House. 0 Befor� the Federai Communications Commission Washingto�, L�. C. 20554 I n f`�;a Mattet' of Federa! preemptlon of stafie and lacai regulatlons pe�i-alning ta Am.ateur radto faciiitfes. Pi28-i .,a�.*...•i .� +,' ► �. :•� �:��i:� Adopted: September 16, 19$g ; Released:September �-9, 1985 8y the Cammfssian:Commissioner Rivera not participatiug. �:.- . • * r �� 36x49 1. Oa Ju ! y 1 b, 1984, fi he Ame t- tcen Rad io Re iey �e�gue, i nc . tlIRRL 3 f! led a Request toc- 1 ssuas�ce of a Oec !r►��#ory Ru I ing ask ing us fia de 1 ineate the i Imifiat tons of ioca i zan 1ng antS other toca i and sta#e regu la=ory authar Ity over Federa i ty- t tcensed rad to iac i i itiss. Spec itica i iy, the i1RRL Nanted ari exp 1 te I# s#a#emen# that wcw !d p�eempt a 1I loce 1 ord fnances wh ich pr�ovab iy p�ec iads ar s igtt if tcant fy int� Ib i't ef�fective, re! lab le artaa#eur rad to commuaications. The ARRL acknowieQges that iocal authorttles ca� �ec3ulata amaf eur Insta l lrst taas to Insure the safety and hea Ith af perscns i� fhe tommun ifiy, but be i teves that those �~egu la# tans canao# be so rest� ktive that they preciude eff�ecfiive amateu� COttritUtl�Cttt'�OtiS. 2. i rstefested part tes were advtse� that they cau 1d fi le cam�ents in fihe mat#er �• W ith exterts ian, cc�rnerr�fis �rer�e due oa oc� bef�fe Oecember- 26, i 984. z, vr tth rep ly comne�ts dus on oc- befo�e January 25, 1985 �'- Over s Ixtesn hundred c+arrr►ents were ft led. 1 2 3 Pubtic Ftatice, August 30, i964, Mlmeo. No. 6299, 49 F.R. 36113, September 14, 1984. � Pub i ic Not ice, December 19, 198A, M imeo No. 1498. Qrdsr, Navembe[- 8, 1984, M1meo. No, 770. � [R.Z•�T<iTrTi � . � - 3. Coc� f i ic ts betK een amateu� aperatars regard ing rad to ante�nas a�d aca! autt,ortties �ega�dtng restrictive ordinances are commori. The amateur- �perator Is govErned by fhe regutations contatned fn Part 97 of oe�r ruiss. "hose rutes do not timit the helght of an amateur antenna but they requt�e, =or aviatior� safe-ty rsasons, #hat certain FAA notificat(on and FCC approvai �rocedures �+ust be followed for an�ennas which exceed 200 feet in height �bove c�round level or an*ennas w^ict� are `o be erected near alrports, Thus, �nder ��C rules some amat�ur antenna support structures requ[re obsfiructton natk(ng and tlgh#lr►g. Qn the ather hand, locat mu�icipallttes ar governing �od(es frequentty enact regutafifons timiti�g antennas and their support sfiructures i� height and location, e,g, to slde or rear yards, f�or healfh, safety or aesthet�� canslGeratlons. These [Imlttng r�guta#ions can resuft in cor�f! ict because the effectiveness af tha communtcations that emanate ."" t�om an amateu� radio sfiatlan are directly depe�aent upon the locatlo� and the heigh# af the antenr�a. Amateur operafiors maintat� that they are precluded from operatlrtg in cerfiat� bands atiocafied for their use if the helght of fihetr anten�as is timfted by a locat or-dlna�ce. , 4. Examples of r�sfirict(ve tocal ordinances Ke�e submitted by saveral ama#eur operatars i� fihis prc�eeding. Staniey J, Cichy, San Qiego, Catifo��ta, noted that in Sar� Uiega amateur raQlo antennas cacae under- a • structures r-u11ng Khlch llmlts building hetghts #0 30 fieet. Thus, ante�nas there are alsa Ilmifed to 30 feet. Alexa�der Vrenios, Muncielein, itit�tols w�ote thafi an ordi�ance of the Vitiage of Muadefela provides #hat aa�aatenaa must be a dtstance frcxn the property llne #hat is equa! #o one and one-haif times !ts height. !n hIs case, he ts limited to an antenna torrer for his amateu� sfiattan jusf over 53 feet in height. . 5. Jahn C. Ghapman, an amateuc- !(vtng in Staxnington, Minnesota, � cammen#ed that he w as nofi ab le fio obfia tn a bu i icf i�g perm it to insta 1 I an amafieu� radio ante�na exceeding 35'f+eet 1n helgttt because the Bloamington ctty ordinanca rest�icted "structures" helghts io 35 #eet. M�. Chapman said that :the o�dinance, when M�rttten, undoubtedty appited fio buildings bufi was norr betng apptied to ante�nas in fihe absenca of a speclflc ardtr�ance r�eguiafiing them, There rrere trra apttons open to him if he aanted to engage in amateur cammunlcatlar►s. Fis cauld request a vartance to tfie ordinance by way of a hearlag before the Ctfiy Counctt, or he coatG abtatn affidavits frorn _� _~ his neighbors swea�ing that they t�a� na abJection to ihe p�aposed antectna t�►staiiation. Ne got the bullding permit affer obtalntag the cooperafiion of h!s nelghba�s. ti':s concern, howeve�, is thaf he had ta get perm`issian from seve�a! peap(e before he couid effecfive(y engage Fr� �radta ccxrmunica#{oris far w h ich fie had a va f td F� amateu� 1 fcense. � . � 3 f�. I�� s�dit(c� �� he�•.ht r�st�(ctions, other limtts a�e er�acteQ bY 1aca1 Ju�isd[cttons--aatl-�itmb devlc�s o� towers ar fences araund them; m(nlmum dista�ces f�om high vottage paae� Il�es; minlmum disfances of fiairers from p�ops�#y Itnes; and �egulations per#aining to #he sfiractttrat sounGness of the antenna lnsta!latlon. By and la�ge, amateurs do not #I�d tnese safety precautlons abjectlanable. 4lhat fhey Go ob,ject to ac~e the sametimes prohibttive, non-refunda5le appiicafion fiiing fees to obtaln a perm(t to e�ect an antsn�a Installatton and those provlslons In ordlnances whtch regutate antena2s for pa�ely aes+he=lc reaso�s. The amateurs contend, almost universally, that "beauty is In the eye af the beholder." They assert that an ac�tenr�a t r�sta 1 1 at i on f s not more aes#he# t ca I 1 y d t sp 1 eas 1 t�g than othe� objects that peo�le keep on thetr property, e.g. moto� homes, trailers, plck-up tructs, solar caltectors t�nd gardening equtpment. 7. Amateur operators also oppose restrictions on thel� amateu� operations xhich are contalned in the deeds for- thelr hom�s o� 1n thefr apa�tme�t leases. Si�ce these restrictive covenapts ar-e contractual agreemer�ts be#xeen pr � vate part I es, they are nat genet-a t! y��a.f-�.$�. """ � of conce�n to fihe Co�mmission. Havever, since some amateurs xho •' co�r�mented (n thts p�aceeding provided us Klth examples of restrlctive covena�ts, fhey are included for tr�formatioa, Mr. Eugene 0. Thomas of Holliste�, Callfornia included (� his cvmment$ an extract of the t?ec3aratiott af Covenants ar�d Restt�tctla�s for Rtdgema�k Estai-es, Couaty • of San Be�tto, State ot Callfornla. It provldes: No antenna tor tronsmisston or recepfito� of radio signals shafl be erected outdoors fo� use by any • dwelli�g unit except upa�t approval of the Directars. No rodio'ar televislon sig�als or any athe� form of elect�-aragnetic rad3atton sha11 be permit#ed ta ortgl�ate from any lat whlch inay un�easonably 1 ai-et�f ere x 1#h the recept ! ar� ot te I ev t s i on ar radto stgnats upon any c#her tot. �{arshali Wilsan, Jr. provided a copy af the rest�tctive cavena�t cantai�ed In•deeds far the Beil Martin Additlon �2, lrving, Tex�s. It ls bl�ding upon att of the avrners or purchasers af the Icts tn #he satQ additton, his o�- thelr heirs, executurs, administrators or asstgns. It reads: No antenna ar fiaae� shail be erected upon any lot for the puroases ot rad(o aperatlats. Wllllam J. Namilton �esides In an apartment buiiding In Gladstane, Missourl: -�� He ci#es a clause ict hts lease prohl6tttag tlte erectton of an ante�na. He . � 4 � states that he has been forced tp gtve up ope�ating amateur radlo equlpment except a han�-hetd 2 meter- t144-148 MHz) rad3o transcelver. Ne malntalns that he shauld not be penalixed Just because fie itves in an apartment. L1#her restric#ive covena�ts are (ess giobat ia scope than tfiase ct#ed abave. Fo� example, Rabert Webb purchased a hame 1n Houston, Texas. Hls deed �estrtcttan prahlbtted "transmttting ar �-eceivtng antennas exfierading abave the r-oot I ( ne." 8, Amateur operafiors generatiy oppose resfirictive cove�anfis fo� several reasons. They malntain that such �estrictians ilmtt the places that they can reslde if they want to parsue -their habby at amateur radlo. Some state that they Impl�ge an First Amendment rights of free speech. Othet-s betieve that a constt#utionai rlght is belc�g abrldgeci because, In thei� vleK, everyone has a rlght ta access the alrwaves regardless of where they tive. 9. The contrary bellef held by housing subdlvision communitles and condomtnlmum or homeawner-fs assoctattorrs ts that ama#evr radio lnstalla�ions constitute safety hazards, cause interference T4 other electronic equipment _.. xhich may be ope�ated tn the home ttelevlsians, radio, s�:ereas} ar are � eyesares that detract from the aesthetic and tastetul appearance af the hausing development or apattment ca:�ptex. Ta caunterac# #hese nega#ive . consequences, the subdiv�sians and associattons inciude in their deeds, leases or by-laws restrlctions and Ilmitatlons on the location and helqht � of antennas or, tn some cases, prohibit them �ttogether. The r-estrictive covenants are contalned in the cantractual agreement entered l�to at t�he #ime of the safe ar lease of the prape�ty. Furchasers or� isssess ar-e freg to choose ahether they wish to reslde where such �estrlctlons on amateur an#ennas are in effect or setti�: elsexhe�e, . � « � • .•,n�u,- � 10. 7he Department of Defense (OOD) supported the ARRL and etnphasized In its camments #hat cantlnueG success ai exls#ing �ra#tonai secarity and emergency preparedness telecommunicatlons plans Invalv(ng amateur stattons would be severely dlminisheQ lt state and local orGlnances Kere alloxed to prohiblt fhe constr+��tia� and usage af effective amateur transmission facllities, DOp utllizes volu�teers in -h� MTII#a�y Afflliate Radlo Set-vlce {MARS)�� C#vTi Atr Patro# {CAP} aad the Radia Amateur C1vit Emergency Servlce (RAC�S). It palnts out that these volunteer canmunlcatars a�e operating radio equipmen# (nstalied In thetr hame� aad -tha# esadue res#rlctians o� 4 N�ARS Is solely under the ausplces of the mllltary which recru(ts vola�teer atnateur aperators fa rende� asststance ta it. The.Cammissiaa is not i�volved in the MARS program. � 5 ar�tennas by local authoritles arversely affiect the(r efforts. D00 states tl,at tl�e responsiveness of these voluntee� systems would be lmpaired if local ordl�ances l�terfere Klth the effectiveness of these (mpot-tant natlonal telecortununicatlon resources. OOD favors the issua�ce of a �uling that would set Ilmtts fot- local and state t-egulatory boCtes when they are dealing Nlth amateur statlons: 11. Varlous chapters of the Amerlcan Red Cross also came forward to support the ARRL's request for a p�eemptive �uling. The Red Crass works closely with amateur �adlo volunteers. It belleves that without amateurs� dedlcated support, disaster �ellef operations would slgn(ficantly sutfer a�d that Its ability to se�ve dlsaster vlctims xould be hampered. It teels that antenna•helght limitatlons that might be (mposed by loca) bodies wlll negattvely affect the service now rendered by the volu�teers. 12. Clties a�d countles from various parts of the United States filed comments in support of the ARRL's �eq��est tor- a Fede�al p�eemption �uling. The comments f�om the Sii�ector of Clvll �efense, Port Ar-thur, Texas are �epresentative: • ' T�� Ama�eur Radlo Service p!ays a vital �ole Nith �ur Civil Defiense program here in Port Arthu� and the design of these antennas and towers I�ends greatiy to our abtlity to cortmunlcate during times of dlsaster. We do not believe the�e should be,any restrlctlo�s on the antennas and toNers excep't for reasonable satety precautlons. T�oplcal storms, hurricanes and to��adoes are a way of life here�on the Texas Gulf Coast and good communicatlons are absolutely essential Khen preparing fo� a hu�rlcane and even more so during recovery ope�ations after the hurrlcane has past. 13. The Quarter Century Wlreless Associatio� took a st�ong stand in favor of the Issuance of a declarafory �uling. It believes that Fede�al preemption is necessa�y so that there wili be uniformity tor all Amateur radio lnstallatlons on private prope�ty th�oughout the U�lted States. 14. In lts corttments, the ARRL argueG that the CommTssion has the Jurisdlction to preempt ce�tain local IanG use �egulatio�s Nhich frustrate o� p�ohibit amateu� radlo communtcations. It sald that the approp�late standa�d in p�Eemption �ases is �ot the extent of state and .' _- local inte�e�t in a given �eguistion, but �athe� the Impact of that �egulation on Federal goals. Its position (s that �ede�al p�eemptlon (s war�anted wheneve� local gove��men�al �egulattons t-elate adversely to the operatlonal aspects of amateu� communtca�kion. The ARRL malntains that ¢ 0 u localitles routinely emplc� a varlety of land use devices to preclude the i�stallatlon of effective amateur a�tennas, tncluding he(ght restrict(ons, condltional use permits, buildtng setbacks and dlmenstonal Itmltatlons on antennas. it sees a deciz�atory ruli�g of Federa) preemptton as necessa�y to cause munic(palities tc accommodate amateur operator �eeds in land use planning efforts. 15. James C. 0' Conneli, an attorney who has represented seve�a! amateurs before loca! zo�i-g authorities, said that requ(Ting amateurs to seek va�la�ces or specfal .:se app-oval to erect �easonable antennas unduly restricts the ope�atlon of am=.teur statio�s. He suggested that the Commisslon preempt zo�(�g �r�lnances whlch impose antenna height (im(ts of less than 65 feet. He sai= that this helght wouid represent a reasonable accommodatlon of yhe commu-lcation needs of most amateurs and the legitim:.te concerns of loc=_I zoning authorities. � �. �. .p,� -� l6. The Clty of La h:asa, �alifornla has a zo�l�g regulat(on which -�- controls am�teur antennas. Its comments �eflected an attempt to reach '�� a balanced view. Thls regulation n�s nelthe� the lntent, no� the etfect, of p�eclu�ing or inhibiting etfective and rellabie communications. Such antennas may be built as tong as thelr constructfon Gces not .unreasonably block v(ews or constitute eyeso�es. }� The reasonab l e assumpt i on i s ttiat thet-e are a( ways alternafives at a give� site for d(ffer�ent placement, and/or methods for ae:thetic treatment. Thus, both public obJectives of controlling la�d use for the public health, safety, a�d co�venlence, and p�ovidtng an effective communicatlons netwo�k, can be satisfleC. A blanket �uliny to completely set aside local control, or a rLiing wh(ch -ecognizes control o�ly tor the purpose of safety o= antenna co�sfi�uctton, Nould be contrary to ... legitimate locai control. i7. Comments from the County of San Diego state: While We are aware of the benetits prov(ded by �- amateur operators, �re oppose the issuance of a p�eemptio� ruling whlch xould elevate �a�tenna effeCtiveness� to a positlon above all othe� • cons(de�ations. We must, howeve�, a�gue that the � locat government must have the abi!!ty t^��,3ace reasonabte limitafions upon �the placement and coc►ttguratlan of air►ateur radio transmttting and �eceivi�g antennas. Such abIifty Is r►ecessary to assure thafi the iocaf decTston-make�s have the au-hhorlty to protect the pubilc heatth, satefiy and weifare af a!I cttlzens. (n concluston, i wouid tike to emphasize an Important dlffe�ence betxeen your regutatory powe�s and that ot local governments. Your Commisstonis approvai of the preemptive requests waalC estabtlsh a'nationai poticy'. Howeve�, any regulat�lon adopted by a ltxa! ,}ur-isdtction could be overtu.rned by your C�snm! ss ! on or a cout-t t f such ragulattan was dete�mtned to be unr-easonab ! �. i8. The Clty ofi Andersoa, !nd[ana, summartzed sane of the probl�s-- that face }ocat communitiess f am sympatfreflc to the cgacerns of thQse ar�tenna owners and 1 u�der�ta�d that to gai� the maulmum receptloa f�om their devices, optimal locatiort ts • n�cessary, However, ths preservatfon of reside�tiat zoning distrtc#s as �liveable� neighbortraads is jeopardized by piacing #hesa anten�as in fra�t yards of homes. Ma,�or p�ablems , ot publtc satety have been encauntered, pat-ticularly vtsion btockage tar �uto and pedes#rian access. in addition, at1 canmuniiles are faced xith various builclti�g iot sizes. Many bulldtng �ots a�e so sma!! that establtshed �. setback �equtrements ti� o�der to preserve adequate atr and iight) are vulne�able to the un�egulated ptacenent of thes� ar.tennas. ...th� exe�ctse af preempfiive autho�lty by the FCC 1t� granti�g this request wouid �ot be ta the best l�te�es# of the ge�era! publFc. 19. The National Association of Counties tNACO}, the Mte�-lcan Piannt�g Assoclatian (At'A} a�d the Natia�ai teague cf Cities {NLC) a1t opposed fihe Issuance of an aaten�a preempttor� �uti�g. NACO emphaslzed that -- - isderal and state pawer musfi be viewed tn harmony and xarns that fedsra! t ntrus t an I ata I xa t conce�ns of hea i th, safety and vre�l fare cou i d+veaken the tradt#to�a1 pollce power exerctsed by the state ar�d unduiy.interfere with the tegitimate acttvitles of the sta#es. NI.0 beiteved that both Federat and (oCal Ir�terests can be accommoda'�etf without preempttt�g local aufiharity to regulate the Instailation af amateur radfo ar�tennas. The APA sald that the FCC should contlnue ta leave the Issue o# regulating cmateur antennas �clth the local government and with the state and Federal caurts, r •� 20. Vrhen co�side�tng preemptton, we must begln wlth twa constltuttonai provislons. 7he tenth amendment p�ov{ttes tha# aay pawers whlch the cons#Itutlon el-ther- daes no# delegate ta the U�Ited States or doss nat prohiblt the states from exercls(�g are reserved to the states. These are the poilce powers of the states. 7he Supremacy Clause, haNever, provldes that tfe const(fiufiton a�d the iaws of the United States sfiati supersede any state law ta the cantrary. Arttcie tll, Section 2. Gtven fihese baslc premises, state iaws sr.ay be preempfied i� th�-ee xays: Ftrst, Congr-ess may express � y preempt the state law. See .fones v. r=:ath P�ck Ino �., 43G U.5. 519, 525 (3977). 0�, Conc�ress may indlcate ltrt l�ten# to completely occupy a glven fleld so that any state law encompassed wlthln that flefd would Impilclty be preempted, Such in#ent to p�eempt couid be found in a conc�esslona! regulstary scheme that was sa pe�vasive fifiat tt wouid be reasonabfe to assume -that Congr-ess dtd not ta#end to permit the states to suppiement it. See ='ideiity FedeT,�,t ,$avin�,�„ �sar� A�,�„!n, y, dF Ia C,,,�;sta, 458 ll.S. i41, 1S3 {1982). Flnalty, preemption may be rrarrart#ed when state !aw caaflicts wlth federa! law. Su�h canfllc#s may accu� when "compllance �rlti: both Federal and state regulatlons 1s a physical impossibi I lty," Fl�rlda Lime � Avoca�io G�-o�Prs. (nc, v. PnLt, ?73 IJ.S. 132, id2, 143 (i963), or Hhen sfiafie iaK "sfands as an obstacle to i-he accomp t i shment and execut tan of tfie fu f 1 purpose� ar�d ob,ject i ves of Congress," Nine� v. D�yi�witz, 312 U.S. 52, 67 tt9d1). Furthertaore, federai reg�latiorrs have the same preempt�ve eftect as federat statutes. �l�iei.j�v �p�'�r�I SaY1n4,s � Lo n Assc�cjatifln v. dg la C+�e�ta, sunra. 21. The situation b�fore us requ(res us to determine the extent to whtch state and local zoning regulattons may co�fttcfi with federai pollcies concerning amateu� radio operators. 22, Few rr,atters comtng befare us pt-esent such a c Eeat� ��Cii4'i"Oti'tY ot vieKpolnt as does the ir�stan# Issue. The clt{es, coun#ies, lorsl communitles and housing assactatlons see an obllgation to atl of thelr ci�izens and t�y to address +helr concerns. Thls ls accompllshed through �egulafilans, ordinances or covenants ortented towa�d the health, safety and o�nerai aEifare of those fihey �eguia#e. At fihe opposite ;�ole are tfis indivfduafi arnateur epefiaYars and their suppo�t �roups who ' - are troub ! ecS by ioca i r-egu 1at lons rrh tch rnay 1nh 1b if- -the use oi asaateur st�ti�ns or, fin safi�e lnstances, rataily preclude amateu� communlcatlons. AIlgr,ed with ths aperaiors are such entt#les as the Depa�#ment of Defense, the Am�rl�an Red Cross and tocal civii defe�se and emerae�cy orgaaizations nno h�ve �ound in Am�teur Radlo a poal of skllled rad(o operators anQ a � readtly �vallabie backup network. tn this sttuatlon, we betieve ft is appraprlate to stlke a batance between the federal interest tn promoll�g amafieu� operatio�s and the legltlmate !n-terests af locai gavernmersts In regulating loca! Zontng matters. The cornerstone on Hhich ae wttl � Fredicate our �ecisian ts that a reasonabte accommodatio� may be maae t�tr,een the twa sides. 23. Prserr.ptfon Is prtmariiy a function of the extent of the conflict between federaf and state and tocal regulatlo�. Thus, In caaslderinc� whether ou� regulatJant or poltcles can 1-olerate a state regulatian, aa may constder such factc-s as the severlty af the confiicfi and the �oasons underiying the state's r�eguiatians. !n this r�ega�d, we have pr�evlou5ly recognlzed the iegittmate and impartant state (nterests refl.ected tn laca! zoning reguJatlons. For exampte, ln Earth Sateiti#e Cammunicatio�s, t�c., 95 FCC 2d 1223 t1983}, ae recognized thafi . , . coanfiervat!!ng state Inte�es#s Inhere !n the present sttuation ,.. For exampie, we do not wish to preclude a state o� iacaltty from �� exerclslag ,jurisdiction ovAr certaln elements of an SMATY operatian that properly may tall wtfihi� its atthority, such as zantng ar pubiic safety and heatth, provided the reguta#!an ln question Is not undertaken as a gre-text fo�- the actuai purpase of frustt-�t�ng achievemenfi af the preeminent federal objec�ive and so long as #he non-federal ��gulatlon is app! ied It� a nondtscrtminatory rt�zsnner. 24. Simllariy, we recognl�e he�e that the�e are certa(n genera! state and local interests which may, !n thelr- evea-hsnded apptication, legltlmatety aftect amateur radfo faciiities. Nonetheiess, there 1s also a strong federai i�te�esfi in p�omottng amateur cortimu�lcatlons. Evidence of thTs interest may be tound in #he camprehenstve set of rufes � that the Cammisston has adopted to regutate the amateu� service.5 'ThasF � ru'! es set forth pracednr-es for the i icens i�g of sfiafi lons a�d ope�atoc�s, f requency a t ixat lons, fiech� Ica ! standards wh lch amateu� rad Fo equ lprr�ar.�� musi- meet and aperaticrg practices whlch amateur ope�ators musfi fattow. We r-ecogrtlze the Ama#eur radio service as a volunta�y, �o�comrt�rcial comtnun lcafi ion service, part icu lar i y wlth �espect to prov 1d lr�g emer-gency camrtwnications. Moreaver, #he amatee�r radfo servlce pravldes a reservoir of tralned ope�ators, techntcians and electranic experfis Nho can be catted on in times af nationaf or tocat emergenctes. By lts r►ature, the Amat�u� •- Radio 5ervice atso provides the oppartunity fo� 1ndlvidua! oper-ators to #urther intet�nationa! goodw111. Upon weigfiing tfiese ;ntere$ts, r+e 5 47 CFR Part 97. � 1Q bei teve �. :`�nifed preemptian poi tcy ts warranted. S#ate and loca( �egulatlaas that operate to preclude amateur communicatlons (n thelr communtties are tn direcfi coaffict xtth federai ob,�ectives and must be preempted. 25, Because amafieur station c>mmunicatians are onty as eftective as the antennas employed, ar,tenna hetg7t �estrlctlons dlrectly affect the effectiveness of amateur cammunlcatians. Same amateur antenna conflgurations require more sub�tant(al lnstallatlans than ofihers If they are to prov It#e the amsteur operatar t�1th #he cot�murt tcat tons that heJshe desl�es to engage tn. For example, a� antenna array fo� inte�nattonal , ama#eu� cofnmunlcati�ns w3i! dtfte� fror� an antenna used to contact ofher amateur operafiors at shorta:r distances. We wl! i not,� hoKeve�, specify any .. pa�ticular helght Ilmlfa�ia� below whlch a local government may nat regutate, r�or xil! we suggest the �rectse ianguage that must be conta�r.e6 ln Ic;.al ordlna�ces, such as mechanisms for- spaclal exceptlons, variances, or- con� tt iaria l use permt#s. Never-theless, ioca t regu laf ions wh Ich Invalve placemen�•, screening, o� height of antennas based on health, safety, ; ar aes#he# lc cons l cierat ions must be craffed to accc��uaodate reasonab t y smateur communic�tions, and to represent the minimum practicable �egulatfan to accompiish th� local autho�Ity's legitlmate purpose. 6 26. Obviousty, we Ga not have the staft or financial resources fio review a!! si�te and ivcat la+�s t`.�t affect amateur operatioas. We are confldent, howeve--, that state a�d local governments will endeavar ta t eg 1 s! 3ts I n a mar rte� ttaat af fords apprapr i ate recogn t# i on to the i�ortant ieder�ai interest at sfiake here and thereby avaid unnece�sary confticts with federat paltcy, a� wel! �s tlme-consuming and,expenslva litlgatlo+n In this area. Ama#eur opet'�tors who beiteve that (ocat or s#ate governments have oeen everreachTn� �•� �'-e�¢�y have precluded accomplishment af thelr leglttmate communica�r�ons goals, may, In addtfTon, use thts +document ta b�ing our policies to ;he atfiention af facal #rlbunals and farums. 6 We reiterate that ou�'ruling he�eln does �ot �each restrictive cavenants in private contractual agreements. Such agreements are volun�arlly entered 'rto by the buyer o� tenant r�hen the agreement Is exe.:u#ed and da nat .�ua 1! y cos�cerr� th 1 s Commiss lon , , c � e 27. Accordingly, the Request tor Declaratory Ruling,filed July 16, 1984, by the Amerlcan Radio Relay League, Inc., IS (�2APITED to the Qxtant (ndicated herefn and, In all other respects, 1S DENIEO. FEOERAL COMMUNICATIONS COMMISSION Willfam J. Trlcar(co Secretc-ry 0 0 0 a ,�eG`�- � .- � _ � August 29, 1996 Dear Mendota Heights Council, It has come to our attention that the property owner of 1882 South Lane has requested a hearing for an 8 ft variance for the construction of a ham radio tower which we understand will be in its completed state, 42ft high. We object to the construction of this tower. We live at 1901 Warrior Drive - directly across the pond from the subject properiy and South Lane. The major reason we purchased our property was the views. Enjoying ow property and the views from our home is what we enjoy while we aze in our home and what we do with our leisure time. You might say it is one of our hobbies. We feel that ihe construction of this tower would not only take away from the view we now enjoy Uut will diminish the value of our properiy because we will be seeing this tower from our living room -grea.t room, kitchen-breakfast room, library, screen porch and�ieck, amusement room, billard room, game room, office and back yard. While we have yet to detern�ine the extent of the interference with other electronic devices which operate on a similar basis, we have been told that an invisible fence which we have for our dog could be affected from time to time as it operates similar to a radio antena. This one factor alone, while we have no concrete proof, makes us extremely uneasy. If you ha.ve ever been inconvenienced by spending hours looking for a pet parkiculazly one who loves the neighborhood garbage cans you can understand that even once is too much not only for us but for our neighbors. We also understand that since the dog wears a collaz that receives a signal, he could receive unwanted signals from time to time which would be painful and ha.nnful. We also understand that the consh�uction of this tower violaies the restrictions and covenants that pertain to the Ponds of Mendota. Heights apart from the zoning ordinances of the City of Mendota Heights. These tules were made for the mutual benefit of all suirounding property owners. To grant a variance from these rules violates this prinicple and we object to it. Personally, we feel that one neighbors hobbies and enjoyment should not take away from our enjoyment, our property and our investment or diminish the quality of our daily living. Sincerely, !�� .� r�,-; !� /� ��►.s� . � „� - � � - ��-�� -�'� �� -�'�- �- � � ��o � a Dennis J. Finn _ 645 Wesiey Lane Mendota Heights, MN 55118 Planning Coznmission of Mendata. Heights 1101 �ctoria Cutve Mendota. Heights, MN August 19,1996 Dear Sirs; I am in receipt ofyour natice of hearing regarding the application from Faul Beckman for an 8 foot height variance allawing for the constructian af a 33 foat tall ham radio tower and antenna on his properry Iocated at I882 Sauth Lane. Tlus Ietter is to inform yau of my strong objection to allowing this constructzon. We live directly across Sovth Lane fram Mr. Beckman. (NOTE: we have a comer Iot, so even thaugh aur address is Wesley Lane, owr hame has an equal view to South Lane.} My wi.fe and�I feel:that allawing the constzuction a 33 foot tower and reiated arnenna equipment would be a detriment to the quality af the environment in our neighborhaod. , .. . We built our cu�rent home in the Ponds of Mendota 6 years ago. We chose this locadon because of its openness. t)ur prior home in S� Paul was a typical city situation with overhead elec�rical, phone, and cable wires. When our n�at doar neighbar in St. Paul constructed a ham radio tower and antenna, it resulted ia such an eyesore xhat we began our search for a new home. We feel that Mr. Beckman's tower and antenna witl crea.te a simitar and perhaps even more obvious eyesore to our Iandscape. Mr. BeclQnan has reviewed with us the drawings which depict his plazined tower and antenna. Although it appears he has done bis best to make tlus constructian as unobtrusive as possible, we feel there is no way to +conceal a bam radio tawer with its associated mast and variety of amenna. paraphernaiia attached to it. What's mare we feel that Mr. Beckman was less than forthright in his artistic renderings. In a11 of the drawings shown ta us(and we assume to ather neigbbors} depicting the antenna in relationship to his home he: a) failed to shaw haw the mast would ac�tuatiy loak with its assortment of protruding rods and dishes. Instea�. the mast was shawn as a simple harizontal "sticl�'. (Nt?TE: many other parks of the drawings depicted detai3s as, or more compticated to draw than the this mast.) b) faiied to the show the mast in its raised(vertical) operating positian which wauld add considerable height to tb.e stcucture. When we asked b.iar about these details Mr. Beclana�. presented accurate inforn�ation, but we fear most other neighbors may nat have raised these points, We infarmed him then that we would nat approve af Ius plan. In addition to the negative v�isual aspects af Mr. Beckman's proposed construction, we alsa are concerned in regard to any etec�rama.gnetic interfereace #hat such equipment may nroduce. Though we cannot provide any particular e�camples, we believe there is a definite risk .nvolved with this sort ham radio opera.don. Y VVe request that �u reject Mr. Bec ' agplication for a variance. Sincerely, �` � f I r_ - - � vor a... au i�. va t•nn u1G 4JL ts�4U L-!�?NiJ{}'i'A !11':!G!1'!'S �Q03 August 25, 1996 Pla�nuing Commisszon aflVfendota Heights 1141 Victoria Curve Mendcrta Heights,lVIltiT 55128 Dear Commission: It has come #o our a#teubian that tiie properEy owner of 1882 South Lane has requested a hearing for an 8 ft varYa.nce for the canst�uctian of a ham radio tower. We object to the corastrucdon of this tower. We live at 390� War�rior Urive - directty acrass the pond fram the subject property and South Laue. The ma.jor reasoa w�purchased aur property was the views. Enjoying our property and the v'sevvs from aur hame is what we enjoy white we are in aur hame and what we do with our •� leisure �imc. You might sa.y it is one of our habbies, � 'We feel that the construciian o£ihis tower wauld not only take away from the vi�w we naw enjoy but wi�i diminish the va2ue of aur property beG�,use we will be seeing this tower fram our livuag roam great roona, kitchen-breatd�st roaxn, hbrary, screen porch and deck, amusement-game room, office and ba�k yard. �Vhile we have yet io d�tenmiue the e�ent of the urterference with ather electran%c devices which operate on a szmilar basis, we ha.ve beea tald ihat an invist�rle fence whict� we have for our dog cc>uld be aS"ected fram time to ti�me as it operates s�ritaur to a radio antena. This one factor alone, whi% we ha�ve no coacxete pzoo� �r►akes us ext�y uneasy. If yon have ever been inconveiucnced by spending hours looking for a pet particularly oae who Ioves the neighbarhood garbage cans you c.au unci�s�t;and that ev�r oace is toa much ncrt only for us but for our neighbors. RTe also understand that the construction ofthis tower violates the restrictians and covenarxts that pertain to the Ponds of Mendota IIe�g;hts apart from the zaning ordinances of the City o£Mendota Heights. These.nztes were made fvr the mutual b�efit of all surrouading property owners. To grant a variance from these ru%s viotates this prinicp% and we object to it. Personally, we feel #hat one neighbors' habbies aad er�joymeat should not take away fram aur en3oymei�t, our praperty attd our inv�stment ar dimuush �te qu�atity of our daity living. e McCombs Frank Roos Associates, Inc. 15050 23rd Avenue North, Plymouth, Minnesota 55447-4739 Tetephone Engineers 612J476-6010 Planners 612/476-8532 FAX Surveyors .1V�' E 11� O.R A N D l�i 11�'� TO: FROM: DATE: SUBJECT: APPLICAI�IT: LOCATIQN: ZOr�NG: Planning Com�m%ssioners of Mendota Heights Meg J. McMonigal, City Planne�l��1 �� J August 27,1996 Height Variance for Rac�io Tawer Paut J. Beckmann 1882 Sauth Lane Rl �lescr�i�tion Qf Request Paul Beckmann is requesting a vaniance #o the maximum height requirements in an R 1 zoning district for an amateur radio tower to be lacated in his reaur yard. He requests an $' variance to atlaw #he structure to be 33' in height, which is slightly higher than his horne, in arder to pravide "an unabstructed view of the satellite horizon." ariance �'riteria Attached is the variance criteria. The variance request meets most of the criteria, however there does nat appear to be any special canditions that apply to the proposed structure or land, and a variance is not necessary for the preservation and enjoymeni of property. There is a practical difficulty, as the radio tower will only function if it is slightly higher than the home. The applicant has requested a minimal variance to the height ta accomplish his purpose. STAFF RECOMMENDATION: The City Pianner recommends approval of the variance for an amateur radio tower, with the following. canditions: 1. The fower be constructed as proposed, at a maximurn of 33 feet in height. 2. Any required building permits be obtained. � E��-IIBIT A: '�'t�RIANCE CRITERIA - Beckmann Height Variance Variance Criteria Criteria Met? Special conditions apply to the structure ar land in No question are peculiar to the property and do not apply generally to other land or structures in the district. Variance is necessary for the preservation and No enjoyment of property. Adequate supply of li,ght and air will be available to Yes adjacent praperty. The congesiion of public street will not be reasonable Yes increased. . . The danger of fire or public safety will not be Yes increased. Property vaiues wili not be impaired in the sunrounding Yes area. Health, safety,� comfort and morals will not be Yes impaired. Variance will not merely serve as a convenience, but is Yes necessary to alleviate undue hardship or practical difficulty. � � �,�..� �� Ci'� O� 1Viendota Heights PAUL BECKMAN - Planning Case 96-26 Aug 1996 1882 South Lane _ � �.l�y' O� ,,�,,, ,,� 1��Ieridata Heights Applicant Nam�e: Address: l 8 � QWI1Cf i��C: AP'PLICATION FOQ CONSIDERA.TION PLANNING REQUEST 5��'� (�) ��.3au-t-�,. �. tz�uxber sc streec) c��i �� „�duw tx� � sr�«� Case No. �� "� Date of Appticarian ��i �_�� _ ��; �., Fee Paid "� -- ta '`�� S'23 • t'� 'J. PH:��%�oZ��32G;CN)ySZ-7i�� (��-� i�r� �S'��,� (�P3 1/� CT. _.. .� � � �5—i r! s ) C�Pi Street Location of Pnaperty in Ct�u�stian: 1��' � �o c�� ,..a.�. e , , �� Legai I7escriptian of Plropeity: � � a�� o�g Can�tional Use Fermit Conditianal Use Femait for P.U.D. Pian A,p�aroval � Compmhwsivc iiaa .Annendmcat .�._ v�� Subdivision Appmva� Wetlands Permit Other (attach ec�glanaiion) Applicabte CSty 4nlinancc Numbcr �%Q �� _ �,�� Sax�ion � �� - ,�i C ty�G"t'�� Pm,se� 2�i�,g c�f PYnpt:rE� �� Ps�e.swt Usc .� r r�1 � c.. �. ��n t c.,� t�r �nit �"'c �, lE !1 Pirogoscd Zoning Of Progtriy •"�1 Px+oppscd Use I he�by da�ait xhaak nit sta�eeme�tis madc in this. t��est and an the materia� arc true . � --.� � {Date) iR�i�ea bY -Titk) :. � 5 August 1996 Paul J. Beckmann 1882 South Lane Mendota Heights, MN 55118 Planning Commission � City of Mendota. Heights 1101 Victoria Curve Mendota Heights, MN 55118 RE: Request for Variance Enclosed find drawings for the proposed antenna support structure on our property at 1882 South Lane. Your City Planner has informed me that this structure, at 33 feet in heigh� will exceed the R 1 height r+est�ictions by 8 feet I am a lioensed amateur radio operator, WAORSE. I was fist lioensed in the late 1960's and curnenfly hold an Advanced Class license. The 20 meter band is a common baad for long-_. distanoe communic�on by amateur operators holding Advanced Class licenses (and one I sometimes use.) To be highly effective on this fnequency, an antenna should be 72 feet in height above aveiage tercain After some oonsideration of the impact of an antenna support of this height on the general appearanoe of the neighborhood, I have instead focused my raquest on operation tfirough amateur radio satellites. This is primarily an experimental endeavor and, due to the much higher fnequencies involved and to the fact that satellites act as a"go between" for oommunications, die antenna height requirements are much lower. My wife and I both felt that a lower height antenna support would be much more in keeping wrth the esthefics of our property and our neighhorhood. .. One requirement for oommunication at the fnequencies of interes� however, is the absence of nearby structures such as trees, roofs, etc. in the antenna's line-of-sight For this reason, it is n�y to plaoe the supported antenn.as at, or slighfly higher t,han, the highest ridge of our home. Even though the technical height of our home is 25 feet, the upper ridge of our roof is just less dia.n 33 feet high. For this reason, I am requesfing a vanance to erect ifiis support s�uctune to a height of 33 feet, thus cleazing this upper ridge. One benefit of these fi�equencies, however, is the much-reduoed occurance of Radio- frequeacy Interfenenoe to electronic equipmeut in the vicinity. Safery is, of course, a ooncera The antenna, onoe erected, will be fitted with anti-climb pauels four feet in height, to help deter unauthorized climbing. The r,apa�city of the to�wer to support the windload of the intended antennas is more than twice that required for an 87 mph wiad a,ocording to federal staadards and the manufaGur�r's specific�tions. Should the tower fail, however, and fall but not fold, it will still remain within our pr+�periy if enectsd at ti�e proposed location. �. I am �ling this request withaut wrii�en consent from my neighbors, i met with the City Planner today and wanted to make this apglication before the deadline of noon tomorrow. I have reoeived the naames and addresses of the neighbo�s affected and will at�empt to conta�ct them and gann their consent befare the natice of public hearing is issued. Tirne is of interest here since, if I deiay the application one month, excavation for the tower t�ase may be difficult in Cktober due to frost ' .. � Thank you for your oonsideration. Sincerely, � .� � � uI J. Bec � To: The Plannuig Commission, City of Mendota Heights From: Paul J. Beclanann, property co-owner of 1882 South Lane Date: 12 August 1996 RE: Height Variance Application, Signat�u+es of Consent for Variance Request I have attached the Signatures of Consent for Variance Request form provided to me by Mr. Davison on our meeting with the Ciry Planner on 8/5/96. Please note: � 6 of the 7 requested signa�u�es of consent were obtained by me aftes approaching the neighbors listed and explaining the project and the request for variance to their saxisfaction. • One of the properties, 1871 South Lane, owned by Gaffey/Steuck, was sold in the past week to Michael and C,harlene McItugh. I was able to contact them and obtain their consent, as the current property owners. • After explaini.ng ti�e project and request for variance to Dennis Finn, of 645 Wesley Lane, he declined to give his consent for the variance request. I�anked him for his time and infonned him that he would be notified by mail of a public hearing to be held on this applicarion. Please call me with any additional information you may require. I anticipate hearing from someone at City Hall about the scheduling of �e next steps in dus variance application. I am hopeful that the Planning Commission realizes the considerable compromises already ma.de in an effort to mininvze the esthetic impact to ti�e neighborhood, as outlined in my letter of intent, and will take these into account in its future deliberations. ' Sincerely, � , " � �- �� Paul J. Bec vv ��-S� �ity o� ,,,,., j � .��.e�r�,dota Hei��i.ts TO: FRQM: SIGNATIIRE3 UF CONSENT FOR VARIANCR REOIIEST The Planning Commission, City of Mendota Heights Property Owners of ��,S �`=.: � a u�� L r'� t J�-� RE ; �--�� t ;.�,- �; ' ` 1 f=' i� . tz . �.� - :: �C. ... ; y„�":.� iC:•S. �-, � �-�'/'t t�.�- C'i � �/�1��l= r�.t /'J �- � We. the undersigned have reviewed the plans far ,ti :� � r% ,!. i: �f _:: r� r��; � r� FJ,� : and understand the terms and conda.t ons af the requested variance far � =�.' ; � �' � : ; � ; • - . We have no objeations to request and do hereby give our written consent and cansent to waiver of public hearing. - 5inaerely, �AME (Please Print) '�j�1t�.� `i. Ki�s'�r4�'7..?-' ' �al�Pi:.�ti��.'D C't/ t'�!' y r�____i.%'n bt e .` . er,� 4 Cy� nITN tA �r,�,��_ 1/�-M� � � n,��rJC.�, � i�1�r' C �' �Jz�.►��r-.�., , :.��F�w�. S�.u� � .N � i.� ; �b�J� � [;_. � r ��1 1�� 'ft-:G<...i �� Fif'��%.: �.US�f�7/�n? t � - ��a r{ecne� � . v �� ADDRESS {INCL. LOTi �i.%L. ��v : rt:r.j� r �� -� ,� rr a �_ /�37Z. �►� • LA�,.1� /$�Z S� G.,�E 1 4 i � � � , � i7,c�t..�/f� ./� %iT/�'.ii� ! • l//!�'// ,.�% �.�� s ,- List of Names and Addresses of Owners of Property with 100feet of the boundaries of 1882 South Lane, as supplied to Paul Beclartann at Ciry Hall on 5 August, 1996: Lynn & Kenneth Girouard Ternenoe Dobie Terry & C�►nthia Rust James & Nancy Joyce* ' � � Briaa Gat'fey, LynetCe Steuck Dennis & Bonnie Finn Ivfitchell & Carol Rossman* 1902 South Lane 1892 South Iane 1872 South Lane 1862 South Lane 1871 South Lane 645 Wesley Lane 1891 Sou� Lane * signature of consent obtained as af 5 Augusk Other signatures will be persued before Notice of Public Hearing is issued. ' '�+ ,�� - I ��' i�� '. c � � � ° caN�cro�s �U�. �d �t�u� �� - UILDER� LTD. t�S2 �t�T�} 4�-�� * M�C�Pti �EtU�'T5, ' l'►� nD�nm •�m»►rn. qT. T`AUt.w NTNT7R4(YT'A K�thR t�s?9f wao..s3rt:t . � .. � ,.. •w. 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The resulta are au�coer3zed bel�: . � �30 Fooi T�+rer '. 11,11,14 1.1.,14,18 14,18,18 --= � i4,i8,22 •..•.;;3 18,22,22 �o Foot sow�cr 11,11,14,1�' ].].,14,14,1$ 14,14,18,18 ll,l�t,lSf22 l�C,l$,18,22 14,18,22,22 , ,. , a $ �tNP� lo�;Np� II4�� A B C �.�2 2.51 1.3� 9�.29 6, 43 �.'72 .08 15.22 u.10 22.85 15.93 ' 1�..85 � 1,�2 �.38 ?.Ql 9.29 21.g1 15.21 a�a�r �.��w 2, �8 1.33 �:08 2.32 6.4� �.T2 8.01 5.� io.ob 6.gb {�r.� f�s�d �7tn••t `�" ; 5 ct.,�.� i 8� 1F, 22 0 � i r•unus „rts.« .�a��F"�1;�7� 9 � r'�t'�,r ��:: �ti'� a � A Q C ioo .Oss 1�!!• i0o .o�f s/d � /.ZS .08.1 ., �/Ib• �.sb .ioo //!t• I �t�� ./!O !//�� j /,�oe �204 !/IG � O !Ja /t.SC /G.I1 /9.d� �o.�: t 7. J; E F e N t J iat�' awt e r orr i.so �nr•�csb .e��c� I�.2f // r/I SEtTS /.SO �/�!'+r�tJD .ASb•6) i7. oo i i3 It oo ? QtTt �',snrv,cfS ian•.aS :o.�s i.ia �oo ie,::,�c �r•t i2sk.aa� t�.7S _/,/3 /.DO SE'tT �liMht /.LS•,De! ta.�� a �'lAt�f'R/A - SPELY /II NV S�fC .� ��'J) /.00�.OGj•/OFT n/QES •* yRo oqna0 �-Tb3� �1LtI. tt��) �/� D. ' FT Roos . �raucEa aoo� ra ^tu. _ /vbTEt <bR OlPlt O/1�OTJVER SE[7'S SEE Ti�CL f : ; // ; J /. 2 S'P r •. • ...., :! '� Ar �c.+sr Ly1N.a� wrcn I ILRGcw 6AS �/�!/�' WFL D � • AAX. S/N I_ . f N �7 'N 1 "�t.' t/N/ON 0� .'►�'D S EG t/O/Y! UNIVERSAL MFG CO . -- �, .. — � 0 Sheetl Yaesu G5400B alUaz rotor pair 2" vertical mast (8 ft long� 0.67 correction factor for tubular members) Crossboom (1.5" soltd fiberglass� 10 ft long, same correction) Hya�in 216SAT crossetl yagf for 144 MHz Hy4ain 70-30SAT crossed yagi for 432 MHz SB-32DXC slat-type d(sh for 2.4 GHz 3 mast-mounted preamps, each 4"x5"x3" Tower-mounted equipment box 14"x18"x6" Total windload: � Page 1 Wind Load 0.80 0.89 0.84 1.10 0.75 3.00 0.42 1.75 � OWL ENGINEERING,INC .� TEL No.612-631-3502 �� J ccx�su� co��ur�cuaHs �s August 5, 1996 Mcndotn Heigtsts Placuimg Coznmission � Aug 5,96 17:40 No.001 P.O1 �+�hiect: Mc Paul Beckman's Veriance Request 130611fL Catnty Koad F� Sf. � I�N �112 (512} 531-1336 • kx(512� 631�502 1-800�T871338 As you airatdy Irnow. Mr. Paul Beclauan is propasing to cons�4ruct an anateur radio antcnna wwer at his nesidartce at 1882 South Lene in your City. Ths ptnjoct is to construct a sclf-supporiing tower to helght of 33 feet above t6e g�nound in the r+ear of his residence. This towtr is going to hold two (2) VHF Yngi antennas as well as a rmn11 dish mtenim for microwave frequerecies. Since the present City zoning roquines a variance for structur+es ovet 25 feet Mr. Beckman is cequesting a varience to conshvct his planned antenna tower. Several items need to addt+essed so you can make an infoimed docision io this mattec. i) Mr. Bedanan is a lioensod sraateur radio opecator and he does utiliz�e severnl of the high , fnqaency t�,dio hands to conduct his coramunicatioas. One band of ittterest is the 20 meber bnnd which allows c�ommunecations over lang discancas. To o"Sttaia reliable oommunications on this bau�d the tower height should be one wavetength, which on this band 'u approximately 72 feet. However, Mr. Beckmttn has decided to lower this bower height In order to make ihe tower blend inW the snrroundiagat+ea. 2) Sirtce Mr. Becicman's main objective in cocistrucxing this tower is to maximize his VHF and microwave coznmanication he must have a tower heighl of at least 33 fed, since this proposed height will patnit his antama rystem to 6avc an unobstructed view of thc satdlite horizfln. Since . his pncsent ltouse roof is approximately 32 fxt above ground this p�posM height, in my opinioa�, is the lowesl h� can oonstruct withoirt clramatic�+lty interfering with his communiCa6ons objectives. 3) The question of tower safety has been considered. The drop zoae of the tower. even considering a lotal length dmp, will still ranain withia the con�nes of Mr. Beckman's proprrty. In addition, anti-ciimbing devices wi11 be installed to }uevent unauthoriud pcople from gaining access to the tower. 4) A RF Radiation sdtdy shows that the proposed tower, including all antcnnas, will be well below ihe published ANS! stattdard. S) 1 heve ttiwiewed the ptoposal and find that it mocts all the wind-loading rrquirements of the County �nd will not pose a safety harnrd foc winds of up to SO mph with nn ice loading factor. If you havc any questions in tfiis matter please cwntaci me. Sincercly. s -,,.� ��c� �s Ciarnett G. Lysiak� P.E. \. City of Mendota Heights Variance Checklist Date: -1,�- �7' Applicant; ��t�, Case No: �"(�, : Z j� vra.. Fee {$50 R+esidential, $100 Commercial) 1/ b. I,etter of Intent 7 c. Abstract Listing of owners tocaied within 350 feet of property. The applicant shail snbmit one signet� capy of the application and the fal2owing supPorting documents: � � ti� 1. Sketch plan shawing a1t pertinent dimensions, ani� including the lacation of any easements, having an influence upon the variance request. � 2. Written cansent and waiver of public hearing, in a farm presccibed. by the City, by the owners of properiy within 100 feet ofthe boundaries of the praperiy for which the variance is requested, accompanied by a map indicating the locatioa of the property in ques�ion and the Iocatian of properiy owners who ha.ve given consent, far, Iacking such cansent, a list ofnames and addresses af the owners of praperry witbin 104 feet of the boundanes of the properiy for which the variance is requested. � 3. If topagraphy ar extreme grade is the basis on which the request is rnade, a11 topograpbic contours shall be submitted. � 4. If the applicatian invalves a cutting of a curb for a driveway ar grading a driveway. the applicant shall have his ptan approved by the City's Public Works Director. � CITY OF MENDOTA II�IIGHTS � • ' • t�_'_=-� 1� � August 13, 1996 TO WIiOM IT MAY CONCERN: Notice is hereby given that the Planning Commission of Mendota Heights will meet at 7:45 o'clock P.M. or as soon as possible themafter, on Ziiesday, August 27, 1996, �in the City Hall Council Cha.mbers, 1101 Victoria Cuive, Mendota Heights, Minnesota, to consider an application from Paul Beckman for an 8 foot height varia.nce which would allow for the const�uction of a 33 foot tall ham radio tower and antenna on the following described P�PertY= Block 1, Lot 9 of the Ponds of Mendota Heights More pazticularly, this properiy is located at 1882 South Lane. This notice is pursuant to the City of Mendota Heights Zoning Ordinaace No. 401. �Such persons as desire to be heard with reference to the �nequest for the height variance will be heard at this meeting. ' Kathleen M. Swanson City Clerk Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less thaa 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administrations at 452-1850. � r CITY OF MENDOTA HEIGHTS September 25, 1996 "� � TO: Mayor, City Council, and City Ad ' tor FROM: Patrick C. Hollister, Administrative InternQ� SUBJECT: Planning Case No. 96-29: Dennis and Judy McCardle, 2159 Fox Place Discussion Mr. and Mrs. McCardle appeared before the Planning Commission on September 24, 1996 to discuss their application for 7 foot front yard variance to allow the construction of a front entry feature 23 feet from the front property line. Their house cunently sits right on the 30-foot setback line. The McCardles would like to add this feature as part of an expansion of their home to two stories. The Planning Commission noted that the City had established a policy for granting front-yard variances in Friendly Hills for gaxages. Please see the following attached documents: 1. Planners McMonigal and Greenfield's Memorandum on this application 2. The McCardles' completed application forrn 3. A Letter of Intent from the McCardles 4. Signatures of Consent from the appropriate neighbors 5. A note from the McCardles to their neighbors 6. An elevation and site plan showing the proposed addition Recommendation The Planning Commission voted 4-1-1 (with Commissioner Duggan absent, Commissioner Friel in abstention and Commissioner Betlej in the negative) to recommend that the Council allow the McCazdles a front-yard Variance of 7 feet for this home addition. Council Action Required If the Council agrees with the Planning Commission's recommendation, it should pass the attached RESOLUTION 96- : A RESOLUTION APPROVIlVG A FRONT-YARD SETBACK VARIANCE OF SEVEN FEET FOR 2159 FOX PLACE FOR TI-� CONSTRUCTION OF AN ENTRYWAY ADDITION. � CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 96- A RESOLUTION APPROVING A FRONT-YARD SETBACK VARIANCE OF SEVEN FEET FOR 2159 FOX PLACE FOR THE CONSTRUCTION OF AN ENTRYWAY ADDTTION WHEREAS, the McCardles have requested a 7' front-yard setback variance for an entryway addition at 2159 Fox Place as proposed on plans in Planning Case File No. 96-29; and WHEREAS, The Planning Commission of the City of Mendota Heights waived the public hearing on this application at their September 24, 1996, meeting because the McCardles had obtained all the appropriate signatures; and WHEREAS, The Planning Commission voted 4-1-1 (with one member absent, one in abstention and one opposed) on September 24, 1996 to recommend that the City Council approve this variance, NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota. Heights that the application for a 7' front-yard setback variance for an entryway addition at 2159 Fox Place as proposed on plans on file in Planning Case File No. 96-29 be approved. BE IT FiTRTHER RESOLVED by the City Council of the City of Mendota Heights that the proposed a 7' front-yard setback variance for an entryway addition at 2159 Fox Place as proposed on plans on file in Planning Case No. 96-29 is necessary to alleviate an undue hardship or practical dif�iculty as specified in the Zoning Ordinance, will not have an adverse impact on the health, safety and general welfare of the citizens of the community and the sunounding land, and will not be adverse to the general purpose and intent of the Zoning Ordinance. Adopted by the City Council of the City of Mendota Heights this 1 st day of October, 1996. ATTEST: : CITY COUNCIL CITY OF MENDOTA HEIGHTS I� Kathleen M. Swanson, City Clerk Charles E. Mertensotto, Mayor , `___J �►� y� x � ( �� X, 1a-� �ou -- • —�---,-- � ; .� •i, i.__._ � � , � i �r::�.� r'� � � �� , ; , _.. _ —. 4 ,� , ;� ' ' �� ` t 1 O� �u X � Ot --1 � �` �m X I o ► �' T 7 � McCombs Frank Roos Associates, Inc. 15050 23rd Avenue North, Plymouth, Minnesota 55447-4739 MEMORAND UM TO: FROM: DATE: MEETING DATE: SUBJECT: APPLICANTS: LOCATION: ZONING:, GUIDE PLAN: MATERIALS REVIEWED: Telephone Engineers 612/476-6010 Planners 612/476-8532 FAX Surveyors Planning Commissioners of Mendota Heights Theresa Greenfield, Planner Meg McMonigal, City Planne September 17, 1996 September 24, 1995 Variance to front yard setback MFRA # 11371 Dennis and Judi McCardle 2159 Fox Place R-1, Family Residential District LR, Low Density Residential 1 7 3 n ri Application for consideration of a Planning Request, unsigned and not dated. Signatures of Consent to Waive Public Hearing for Variance Request. Letter from the applicant describing the request dated September 30, 1996. Lot drawing and building exterior sketch prepared by John- David Construction dated August 20, 1996. Descri�tion Of Request Denius and Judi McCardle have requested approval of a 7 foot front yard variance to allow the construction of a front entry feature 23 feet from the front property line. The minimum front yard �setback in the R-1 District is 30 feet (Section 7.4(3)). An Equal Opportunity Employer City af lYlendota Heights Planning Commission McCardIe Variance September 16,1996 Fage 2 ackground Infarma i n Staff inet with the applicant September 3 and visited the site September 5, I996. The McCardle's home is a single stary rambler lacated in the Fnendly Hills rearrangemen# azea where the lots are smaller than standard R-1 lots. The applicants intend to remodel and convert the existing single story home into a two stary home. The variance has been requesteci t4 accommodate the front entry featuxe of the remodel project. The front eniry will be accessed from the south verses entry from the street facade {east}, minimizing encroachment into the front setback area. In 1979 the City Council established a variance policy to limit consideration of front yard setbacks to variances of 10 feet or less (Exhibit C}. Attached is map (Exhibit D} of properties within the area that do no meet #he front yard setback requirement. Variartce l�eview Exhibit E outlines the criteria for reviewing vaziances as described in Section 5 of the Zoning t�rdinance. The request meets the majority of criteria in tl�at granting the variance will not negatively impact light and air to adjacent properties, congest public streets, create increased danger af fire, decrease property values in the area, nar impair the health, safety, comfart and morals of the general public. However, special conditions do not apply ta the structwre or land in question, nar is an undue hardship apparent which would deny the applicants reasonable use of their properly. It is our understanding the applicants have requested the variance to allow for the improvement af the property to meet the need of their family and lifestyle. V�Jhile enlarging the home to a iwa- story could be accomplished withaut the two-story front entry feature, an entry feature (single or twa-story} would seem appropriate to balance the facade and create architectural interest. �STA.FF REC`Q?i�MENDt1 TION.� The City Planner recoinmends denial of the requested 7-foot front yard setback variance for an addition to the horne at 2159 Fox Place, because that no special canditions, nor apparent undue hardships apply to the structure or land in question. The variance may be appropriate in that there are no impacts ta the general health, safeiy and generral welfare of the community. The proposed irnprovements to the home appear reasonable and suited ta the site. Signatures have obtained to waive the public hearing as per Section S,5(4) of the Zoning Ordinance. CC: Dennis and Judi McCardle, 2159 Fox Piace Mendota Heights, Mn il II� - ;I il - ;'' �-•�i'� ----� ��AM►�1 'i �i �`� �� •� �•� "- � � � . . _ - �t��•_•��'� .�. -- --- �...---.-- J 1. �� ' �;��'i''�''''' �� . - ��y��'�� , � t i �I�i Iti r I ,. �- - � . ,� ,. � _ , : 1 ��11 ; -- -- � , . � r � • � '��'rj� ' ;: ��i �� i'!1 �c . / '/' . _. ,,; � „ ,}� r ,, �, , _� � , � ��: � � � �I � �w � �� !� � i1 %��I ' I � �� / I � � ■ � �� i • ' 1 � � �� I .t . 1 1 � '� � � � � �__ r� .� � �� . �" . , , �� ' • ' � � �. �. � 't. �� J .� � � '� L r � .,� .�� _ �� , . . . , _ McCardle Variance Exhi�it A �' �4 , ,/ � � . . ?I�,L•1�:i2\�7 ,f `� � �t'= ` a .' � �w � , �:=�_s� .,:� , ,� � �r- � � � "j�'� � 1! �! _ .i� ■. ,,�,� � . � �`�Ii� " 1"'��.rg, � � N• � � :� � �.=.Y----�i— �� :� � �"�.~"i,.._.i -:T- - � �,n � `�'�,` : ��"�— �' � - L � � � il � / . . . . . �, � �� _ : ;, .� M� I:� `�t�{- � .:.. _ _ . �,� p� � , � � ��,�� ! � �� ; E ��i� � , ��r �r I � ��'��. -� ' t - �� i � �r=� ' �,' v� � �� , � .I� `!I��':•/%O — C 1 �, s i�i:,,l�''l� iP�— � ,/��`►� Il� ; ��( ��i' . 1 x � `��A�f ' i�•mir�,� � .-,,. � � � � � °�� '��•r,av �i ►� t ��,,�� . ��► � =�tJ , �4 _ � • � � �-----J��''��II �� I � � ,■A11i�l�',,� � _� ��-�� ,,, �� ,�i�,� ;� -- � li�i:lll��lll�� /� . , � � � , , �� r,►�� _�� — .�t�``�ir%�� _��:�� /� �►/y !�, ♦ '� rjr� � ' r �=�,I��eii��!i ��j, ��►,�i'��11�,�.►�i�'I __ � ►�=��E��y' �'i� �� •'� �i s� _ s , i� �� i �r� � '�.��`1��` �+�� » ��-� .■. '�Qf :: � 1�Y�,��i►��- � = `��► • ,�� ► � - �� ,,,�� - �% !�,�,� ♦ i'� /� �" �.1� ►��:.� .,��,� ■ s ■ I�j �►1� . � ,�. `!.� ��,��"� �=�t � p �/a''�� =� �� r'�i:J� � � 'a:�►� � �`►� • ,� �� t�Y'* .i�:•.,j � T�+�� m �'�i►��' �* �i►..'�`1�1'��.�� _ �'�} ,'�i�,%' i�� •� �� _..._ ! - �� _�, / ��j�1�,,1!�1'� � ��, .,+��,� ----- `� �� r�=�r � �� '�,� t�,,,,�'"�;i.� �� _ �n�* •� �� r � � � �,-. `,''��f , .. - � �m�� -� !'� _ -� �� , �►, �'�� `'° ,. � �� : .� � .. . .�, ��.� � � � �� ' � �::i �� : �. ,�+� �,�� -..: � �� }f..��_ '� ti�' � �!��'' � � � . . � � • � � �� . vyi ivi yo ua : u.t i�:��, blt �,�� ;��u �L\llU';t, l�L:.C�iiTS [�j O10 a Ayes : 4 iays : 0 BID AWARD Ayes: 4 Nays : Q Page 1147 Septernber 18, 1979 Cauncilman Hartmann seconded the motion. The heariag was closed at 5:10 o'clock P.24. The Council received and reviewed an abstract o£ bids received far construction of Ivy Falls C�eekjMaple Park Drive storm sewer impravements. On the recommendation of the City Engineer, Councilman Losleben moved the adoption of Resolution No. 79-��, "RESOLUTION ACCEPTSNG BIDS Ai3D AWARDIl36 C4I3TRACT FpR IVY FAI,LS CREEKjMAPI.E PARK DRIVE STORM SEWER IMPROVEMENTS (IMPRiOVEMENT NO. 79, PROJECT N4. 6}," awarding tha cantract ta the law bi8der, F. F. J'edlicki, Inc., for their bid of $19,575.Q0. '•\ Couneilwoman Witt secanded the motion. t9AR2E AVEIWE The Council acknowledged recea.pt of a�abulation of bids BRIDG� REPAIR received far constructian of Marie Avenue bridge appraach BiDS subsurface xes�Goration. Discussion on the matter was delayed to la�.er in the meeting. CAS� I34. 79-23, It was noted by the Council that discussion on �he application HAUGEN VARIANCE for front yard setbac3c variance at 753 Pontiaa Place has been ccantinued from September llth at which meeti.ng staf£ had }aeen directed to prepare a hi.story of Friendlv Ki11s Addition front yard setback variance approvals. The Council acknowledged and bziefly discussed a stafE repart outlining such variances which received appraval since 1972. The report indicated that there had been two variances of less than £ive feet granted and �hat variances of nine and one-hal.f feet and ten feet were also granted. Aftex a brief discussion, Mayor Lockwood moved approval of a ten ioat front yard satback variance at 753 Pontiac Place, ta a11ow construction of a garage twenty feet from the fron� propezty line. ' Councilwoman Nitt seconded �he mation, . Ayes: 4 Nays : 0 VARIANCE POLZCY It was the concensvts of the Counci3 that a golicy shauld be adopted which would limit consideration o:E front yard seti�ack variances ta appliaations for variances of 10 �eet or less. xhe primary cancern was tha� approval of variances which would allow conversion of garage space into living space migh� create situatians whera future garage constructian might require variances- tKiiich vTaulr�. ints,ude upon the front yards closer than twenty feet from the proparty 1i.ne. After discussian, Councilman Losleben moved the ado,ption of a policy 3imiting front yard setback variance consideratian to those apnlica�ions requesting variances o£ ten fee� or ].ess, and requ5.ring' submission of a plan showing how a'new garage could be aonstructed in such a way as not to create �he necessity to consider addi�ional future front yard setback requests (in Ex�hibit � •, t �, �• .'i � �. v,a. �� au Vb.VL rn:a, utc �t�c aa4u 0 Ayes : 4 Nays: 0 J11:,iY U V 1:1 I1L' .t t., li 1 J Paqe �,�.48 September 18, 1979 those cases where an eaca.stin.g garage is being converted to living space}, Councilwaman Witt seconded the motion, CASE N0. ?9-24, Mr. Richard Bjork3.und, Jr,, was present to discuss his HJORKLUND application £or variance for Lot 3, Hlock 8, Ivy Falls Second Addi.tion. In response to Council directiost an Segtember llth, Mr. Bjorkl.und presented a revised site plan showing a proposed structure in relafi.ion �o the progosed 10 faot sideyard an Emerson. Ayes: 4 Nays : 0 Mayor ?ockwood moved a,pprova3 of a 20 faot sideyarc2 setback variance as reqnesfi.ed, to allow cons�ruction o€ a struature 30 �'eet fram the proper�y Iine abutting Emerson Avenue. Councilman Hartcnann seconded the motion. a L�,7,J U 11 t,tATER SYSTEM The Cauncil acknow3.edgeci receipt of letters from Sports Power, ASSESSMENTS Inc., Mrs. J.D. Thompson, M.r. Jerry Schouveller, Mr. Raber� Larson, and Nir. Brian Birch relative to the assessments for water system improvements. The Councii also acknowledged a mema from the City Administrator recommending that the Council consider deferring the making of assessments against properties on which residences are located, based on a maximum deferment of $625, or the equival.ent of one-half acre of property. Ayes: 4 Nays : 0 Ayes: 4 Nays; 0 After di�cussion, Counczlman iiartmann moved the ado,ptian of Resolution No. 79-98, "RESOLUTIOT3 DEFE�tING THE MAKING QF ASSESSMENTS RELATiVE TO MUNZCIPAL WATER STORAGE TAiVK AND RELATED DISTRIBUTION LINE IMPROVEMENTS (IMFROtIEMENT NO. 77, PROJECT NO. 8," deferring �he malcing of assessmen�s of up to $625 fox those parceis recommended in the Administrator's memo. Cotuacilwoman Witt secanded the motion. Mr. Flarbert Dalg3.ish was pxesen.t to request a dafermer►t on the Ostertag property,.Parcel No. 27-03400-OIO-27. Mz. Dalglish stated that �he pxopezty is very narrow arid pxobably couldn't be built upon unless it is put tage�her with another property. Af�er discussion, Councilman Lasleben maved the adoption of Resolution Na. �9-99, "RESOLUTION DEFERR�NG THE MAKING OF ASS�SSMENT AS TQ OSTERTAG PROPERTY (SMPROVEMENT N0. ?7, PRClJECT NO. B)." Councilwoman Witt seconded the motion. The Council acknawledged and briefly discussefl the latitez fram Mr. Bria3n Birch. It was the concensus af the Council that since Mr. Birch has submitted z�a definitive and acceptable alternative assessmen� praposal no action shauld be taken. . v � i i ii - - 'i �--�-�-•, ----�, �l�IA�4'4'�� . � _, ?i i ,� ;� �, 'i � �. . ';� .�"� �-: � � .�.� :� u-� --' , ' �■ . � --_ _-- �1��'� � -_ __- - -=_::-� ; ____._ ��ir �il/� �r--��•-��;w�. _ � _ �1' ` --'1 i� � � g'I� �' ��' � � ! . � I �� iii .�i�i�i�i.Ita� ,, • � ;: -��11�l� �� r � ? � '��'r �� ' � ��' ,. � � . i �i �,r �■ � . ._ �, `j � _ � r�c•, : Ir � �� , _ �� '� � , �� ' . , r � ►�== ,�.,.d_ � ��':� �� , =�� I ` � '_ ' � '`=' ' � � ; � - �,;� ; �� . � � - � � � ; , , , .r � � � �} .� �, � � J � �� •� �� .� � � / �' , ' �� . ..`` 1 1 r • � �i, '— s � � ��!t �' a .. � � � . .. , . ,: L � �, , , .; ; �� ' i. � � � r� �..--- � �� : �'f � �` ' • •�� , / � . �►/�, ; ,i . -�.� i 7 � � � �r ,,�,,,�� - � i �T�'�iilE'� � / � , , i� �7_ • ,� � ;,� � �,,►� ; d� ,Q _, '' J �, _ �� r � ` � , ��-�w► � �� r �' � , _ I-+� , � �i � u , ■ � �i � % ' % 'lw � ' /� , , , � , � ' o7 � � � OI , o � � o �, . � o , � 0 Jc ° / 0�7800- / I� Y OF N I o 2 �� o II o - ,o / / ♦ A �\ I .' 1r/t A • • • . � Areas where home appears � to be closer than 30' ; McCardle Variance Exhibit D EXHIBIT E: VARIANCE CRITERIA - McCARDLE Variance Criteria Criteria Met? Special conditions apply to the structure or land in No question are peculiar to the property and do not apply generally to other land or structures in the district. Vaxiance is necessary for the preservation and ? enj oyment of property. Adequate supply of light and air will be available to Yes adjacent property. The congestion of public street will not be reasonable Yes increased. The danger of fire or public safety will not be Yes increased. Property values will not be impaired in the surrounding Yes area. Health, safety, comfort and morals will not be Yes impaired. Variance will not merely serve as a convenience, but is No necessary to alleviate undue hardship or difficulty. � August 30, 1996 City of Mendota Heights City Hall 1101 Victoria Curve Mendota Heights, MN 55118 To Whom It May Concern: This letter is an attachment to Application for Consideration of Planning Request attached wherein�Dennis and Judi McCar,dle are requesting a variance under Section 5.5 of Mendota Heights City Code. It is our intention to ha.ve constructed a two story front addition, a second story house expansion and a six foot garage addition to our home at 2159 Fox Place, Friendly Hills. The principle purpose of the second story expansion is to provide a master bedroom with adjoining bathroom. The purpose of the garage expansion is to provide a work area for home projects and hobbies. The two story front addition is the subject of this variance request and is more fully explained below. The homes and lots of Friendly Hills are not large. The second story expansion is our way or achieving greater living space without the need to move from Friendly Hills. This second story addition requires, obviously, an access: a stairway. Due to the size of the rooms on the first floor, no design provided the requisite space needed to accommodate the stairway without drastically reducing the space in a given room. The best choice, and unfortunately the most expensive, is an expansion of the front entryway to allow the stairway access to shift forward to �a point beyond the existing struct�ue. Tfus can only be a�comnlished with a variance because the home is already at the forward limit of the lot. Although one story would accomplish the objective ofthe stairway, we propose the expansion to be two stories to enhance the overall look of the home. Enclosed also is our fee of $50 and Form Signatures of Consent for Variance Req_uest signed by property owners located; per the Director of Public Works, within 100 feet of the subject properry. ' i, i Thank you for your consideration of this matter. Sincerely, �� and 7udi McCardle Home Owners � � i�� o� 1��iendot� Height�-- APPLICATION FOR CONSIDERA'IiON QF PLANI�TIl�TG R:EQUES7' C:asc No. i�anc a�' �►pplic�a Fx P�id AppYit�tN3mC: McCardle Dennis E. P$ H-454-3853 �W-574-3258 �rt) i�� AddtCSS: ._ 2359 Fox Place ' Menda�a Heic�hts MN 55120 . (Nim�1�x" 8� Su�xt) ��Y) �) (�P) OwuesNamo' same ' c�� 4�} ' i� Addness: 5 ame {Number & Sac�et} {t5ty) (Smte} (�g} St�ctLacation of Pmperty ia �hustioa: �same LCg�1DC�tlpt%0110f�'t�City': r,cit „'�� Rj_onk 3. .Friend:(y H�,11s Rearranctement �C Of +`.^i..w4. ' ��'�TQII2I2g �1IIi�1t1�17#Sl uSC �1L Ctmdirional Use Pernnit for P.U.D Plan Approvai � Camp�heasiv� Plan Amardmeat _,�,_ v81Iffia S1I��INISI�3II ApgIU�►8� Wet�andsF+esnnii Othc,r(�atach ezplaaaricm} Applicablc C�ty� Ordinance Numbcr J'r •.� Scaron �z�.�.��_.�' ��u� t� ...� , .,,�� . .... ,�.�.� I hcxeby d� that a3� statc�ne�t,c madc in tiiis. rcqacst aad on thc �ttonai materiai arc irue. ii� �APP�� . (�) (Reaived by-T'rt�o) -- 1101 Victori a Curve •,1Viendota Heights, ,1ViN • 55118 452 • 1850 � � � 1��T' Q� ... � � � ,��iendota Height� Tt3: FRQM: RE: SIGNATURES !'aF CQNSENT FtlR 4ARIANCE REL?IIEST The Planning Commission, City of Mendota Fieights Praperty owners of �/S�j' lct�x „��-�4-�-�. �.�?rt} i �Y�j�C t� � f ��'I.;r�%�-� �i� %�`' %- _ _� i`7i ,�- t. (,n� � f �• � %�-�r � �.l � �' 1 nl v � }� /�F�t-�1 S! '� c�.� We the undersigned have reviswed the plans for D� i� !S 4�� u�� 't c CA�,S�� : and understand the terms and� . condztions of the reques�ed variance for � �/':-c �� A-�' J 5�r' t"Q�C' �l . . we nave no obaeczions zo znis requesz ana aa ne written consent and cansent ta waiver of public Sincerel�r, NAME (Please Print} �Q�cS �",cjr� 3r��11 /111l-�l�rf!- CNf1 �S'r �J[- N�"N nl r S'� (�'F�i4(Lr.� S ��4ci? �,t r�� .P.%��1-� !-�'rJ l�' Y j-#-�2`; �l�c: N�J�,. a t�K. £ l�A-n.1 t.4, r' �-�., s ��(�i' i� b�l . ��An�� P�� (� � �,�:,rz,-s� c.��a[,- �rc�c�� - S2GNATQRE '� ve our .a. ADDRESS {INCL. I,QT� % � 7 /�O �A-I'-� f� "L-� Co7 �v4. �L `� ! x L Z �' �=o 2J53 F�x i'L-- � � tt i � a '� A� 4Z12 GaT'ibnl cc�D� fl� �c� G� t �.t � WL 715fl �"�� : P�. 2f �.� ; �; .: P�.. � ��-� .��,�.� � - 12U1 �Tietoria Curve � 1Viendota Heights,lViN • 55118 452 • 1850 � Attachment to Signatures of Consent for Variance Request We, Judi and Den McCardle, are planning to add a partial second story addition to our home at 2159 Fox Place. Although this addition does not require a variance to plat restrictions, the requisite second story stauway is best accomplished with a seven foot front expansion that will serve also as the entryway. The drawing by 7ohri-David Contracting, Inc. of the house "footprint" better explains our intentions. The /////// represents the proposed expansion. The front door (which now faces Fox Pl.) would face toward Aztec Ln. By City Ordinance property owners within 100 feet of our property are to be informed of the variance request and given the opportunity to voice concerns at a public hearing. This notification/hearing process can be avoided with the written consent of the property owners so identified by the City. We request your approval to avoid the hearing process by signing the attached City Form, Signatures of Consent for Variance Request. In addition, we invite any questions you may have concerning this project. Thank you in advance for your consideration in this matter. , ';� 1 a1: a .. CITY OF MENDOTA HEIGHTS September 25, 1996 TO: Mayor, City Council, and City Ad t a FROM: Patrick C. Hollister, Administrative InternrG`� SUBJECT: Planning Case No. 96-30: Scott Bachman, 2464 Bridgeview Court Discussion The Planning Comrnissian met with Mr. Bachman at their regularly scheduled meeting on September 24, 1996. Mr. Bachman has applied for approval of a VVetlands Permit ta allow canstzuction af a pool, spa, fence, pool starage building, filters, and heaters, and to remove appro�mateiy 100 cubic yards of soii ta within 45' of the designated wetlands. Many iots in Mr. Bachman's subdivision (Bridgeview Shores First Addition) received Wetlands Pernuts far variaus distances at the time o£platting, but Mr, Bachman's lot was not among them. The Pianning Commission waived the public hearing because Mr. Bachman had received all signatures from the appropriate neighbors. Please see the following attached dacuments: l. Planners McMonigal and Greenfield's Memorandum on this application 2. Mr. Bachman's completed appiication form 3. A Letter af Intent frorn Mr. Hipps 4. Signatures of Consent from the appropriate neighbors 5. A i7Varranty Deed for the Bachmans for their property 6, A site plan showing the proposed additions 7. An excerpt from the Section Map showing the Bachman praperty 8. A photo af the Bachman rsar yard with the outline of the proposed pool super- imposed. Recommendation The Planning Cammission voted b-0 (with Commissioner Duggan absent) to reco�unenci that the City Council allaw Mr. Bachman a Wetlands Pernut to canstruct his pool, spa, fence, pot�l storage buitding, filters, and heaters and ta remove appro�mateiy 100 cubic yards of soil to within 45' of the designated wetlands, all as shown on plans an file in Planning Case Na. 96-30. wr � Council Action Required If the Council agrees with the Planning Commission's recommendation, it should pass the attached RESOLUTION 96- : A RESOLUTION APPROVING A WETLANDS PERMIT FOR 2464 BRIDGEVIEW COURT FOR THE CONSTRUCTION OF A REAR YARD POOL AND ACCOMPANYING STRUCTURES. � � : `.. CITY OF MEND(JTA HEIGHTS DAKOTA CQUNTY, MIl�(NESOTA RESOLUTIUN NO. 96- A RESOLUTION FOR A WETLANDS FERlYIIT F4R 2464 BRIDGEVIEW COUI2T FOR THE CONSTRUCTION 4F A REAR-YARD POQL AND ACCOMPANYING STRUCTURES WHEREAS, Mr. Scott Bachrnan has requested a Wetlands Pernut for the construction of a rear-yard pooi, spa, fence, pool storage building, filters, and heaters, and ta remove approaunately 100 cubic yards a£ soil at 2464 Bridgeview Court to within 45' of the designated wetlands as praposed on plans in Planning Case File No. 96-30; and WH�CREAS, Mr. Bachman has abtained a�I necessary signatures of cansent from the appropriate neighbors, and thus the Plaiwing Commission of the City of Mendota Heights chose to waive the pubiic hearing on this applicatian at their September 24, 1996, meeting; and WF[EREAS, The Planning Commission voted 6-0 {with one member absent} on September 24, 1996 to recammend that the City Council approve this Wetlands Perrnit far a pool, spa, fence, pool storage building, fiiters and heaters, and to remave appro�mately 100 cubic yards af soil to within 45' of the designated wetlands; and WHEREAS, the Council has deternii�ued that there is si�nificant precedent for similar Wetlands Pernuts being grauted for other graperties within the Bridgeview Shores First Addition. NOW, THEREFUR�, IT IS HEREBY RESOLVED by the City Council of the City af Mendota. Heights that the application for Wetiands Pem►it for a rear-yard pool, spa, fence, poal starage building, filters, and heaters, and to remove appraxima.tely 100 cubic yards of soil to within 45' of the designated wetlands at 24b4 Bridgeview Court as proposed an plans on fi1e in Planr►ing Case File No. 96-30 be approved. BE IT FURTHER RESOLVED by the City Council af the City of Mendota. Heights tl�at the Weilands Pernut far a rea,r-yard paol, spa, fence, pcyoi storage building, fitters and heaters, and ta remave approximately 1q0 cubic yards of soil to within 45' of the designated wetlands at 2464 Bridgeview Court as proposed on plans on fiIe in Planning Case No. 96-30 wili nat have an adverse impact on the health, safety or general welfare of the citizens of the cornmunity and the surrounding land, and will not be adverse to the generat purpase and intent of the Zaning Ordinance. Adopted by the City Council of the City of Mendota Heights this lst da.y of Octaber, 199b. ATTEST: : CTTY COUNCIL CITI' OF MENDOTA HEIGHTS By Kathleen M. Swanson, City Clerk Charles E. Mertensotto, Mayor �� 0 ' 't y McCombs Frank Roos Associates, Inc. 15050 23rd Avenue North, Plymouth, Minnesota 55447-4739 MEMORAND UM TO: FROM: DATE: MEETING DATE: SUBJECT: APPLICANTS: �� LOCATION: ZONING: GIIIDE PLAN: MATERIALS REVIEWED: Telephone 612/476-6010 612/476-8532 FAX Planning Commissioners of Mendota Heights Theresa Greenfield, Planner Meg McMonigal, City Planne September 17, 1996 September 24, 1996 Wetland Permit MFRA # 11371 Scott Bachman 2464 Bridgeview Court R-1, Family Residential District LR, Low Density Residential � Engineers Planners Surveyors 1. Application for consideration of a Planning Request, signed and dated September 6, 1996. 2. Signatures of Consent to Waive Public Hearing. 3. Letter from Alan G. Hipp , Landscape Architect, dated September 30, 1996. 4. Lot Certificate identifying the pool, spa, fence, filters and heaters, and future pool storage building locations. .,Descri�tion Of Ite�uest � Scott Bachman has requested approval of a Wetland Permit to allow construction of a pool, spa, �, fence, pool storage building, filters and heaters, and the removal of approximately 100 cubic `, yazds of sail within the Wetland Systems District. � An Equal Opportunity Employer - — - --� �' �� • 1 j► i ,�i� ♦ � � �. . ti. i�;�r' vY 1��rldota Hei��.t� APPLICATION FOQ CONSIDERA.TION �'L.A.NNING REQUEST C'ase No. � � `�� Da1� of Ap lic�tion — Fx Paid � 1 �5 � APPlit�nt Name: ��-�,n-�, r� ��- � PH: �-S � �o�'t t o `�- . (�) (F'�) (� S �-'Z- �-t2..ca o �; . Addxess- �...� �� P� rt LiG� °�.'{.; i �.t.s,3 C:� . ��c�.o� ��'S � �-ts 5S1 �.�^'.. (N�smber & Street) CC�iy? (s�) C�F) o�,�xrr�.�• 5��. � ��} ��} � t�m A�a�: 5.��.. (Number & sa�eec) (C"ity) (state) CZip) Smeet Lacation of Property in C�uestion: ��'�`t �rt��.�.�J1� C.'�. �1szad.,� }�Oj.ts , ��a ��`a{� Legal Descriptign of Praopr.rty: 1�� --L 2 ti �-� �� c:�t,� �< ;� � f .ci.c�z.� � e:.c, �� :2 �.$ 'I�►pe of RCquest: ' Rezoniag Conditional Use Permi.t Conditioaal Use Pe�.it for P.U,D. Plan Approval Comptehcnsive P'!an Amendment Vaziance Subdivisian Appzvval. ._„�_, Wcttands Pc�mit Other (auach ezplanarion) Applicable C�ty Ordinaace Number '`�'�`�- Section .� ,1 Present Zohingaf'�P'�pert�t Q` � Preseant Use •�«.,,�� @ �,...•.l� �"�° •Y.x s{�,..,,� PropOsed Zo:n�ng Of Property .��`"� Pl�oposed TJse A��i o� c� 3�, ,.r .�'„�,t,v,r, ��`�� ;� �,..� I herebq de+�ait that ali statcme�ts made ia this na�uest and on the �diti nai y rnateri� are true. . . ( i Applica�at ��— � F � C� . �a � (Received by • Title} �� 1101 Victoria Curve -1Viendota Heights,lV�N � 55118 452 • 1850 Landscape Architecture � Constructron u Management {612} 36'I-55{�2 �ax: {612) 3f�'f-55fl4 S�pCcrs��r a, 1 {)>C �![s. Me.�. J. McNlonigal Cifiy �� I�°lezzdt�ta �i�ighis 1 101 Victoria Ctu�;e i��lendc�t�. Hr;i�hcs, VI�i 5: l l.8 '.R�:.: B�zclua7aaz Rcsidez�ce, 24G4 BridgLvic:�v Cc��rt Switxunx�.g T�c�t>l Si�e Plazz (�','etla21t1g �ezIl'�t i�pjalicatic)n� �C;12' �%�Gy.?: Tl�zu�l: v�u foz z��.eetiz��; `�:tl� us lhis ti�i��c�. tt� cliscuss az�c! �-�view tl�:; prc�po�ccl �vF'iriuilita�4 pa�a proj�ci �al ilzc �b��'e szte_ , As ti�t�u knovc, �ve w�r.e unuzr ih� �uzci�:rstaric��t1� tl�at tk�zs st�ii��min� pUol pr�jcct had bcet1 t�pprc��4d �revic�usly vchen i.�.e .E�acizn�tzns re.ceivc�s3 thc;ir hvt�s�. i�u��:s�3 permit sl�c�tirin� ��e�c�i l�cation, et�.. "171e (: ity c7F' \:Ie:nclota HEi�hts tzeve�' znenticmcd t�zc n�s:cl to appl�T fc�t a z��ctlands pern�it. Fncic�sc:d, p1c:�5c �'�:zc� �ll a��ailal�le a��:c��s�ry ir2fc��2?tz�.�. tiYit]Z this pern�ii �3pplicatic�n. �'�tl hae�� indic�tei� th�t tl�e cit5` will pr�vide t17� n�Cc'�sarti topC�4t•ap}Zic ma� �f tlze arc�i. �1%c: ��rt�uld ��revi�tc; ur�1� �3sista.tzc� �rou ct�ulcl prc�ti�ic�e: us it2 t�r�.�.� to ex��ite fif�is �)TUG�:;S, (.?ur pac�l sit� pl�sn propo:�� IS tQ l�cL�ilC�tlly construct tzn I�' t iE�° irz-�*rqunc.i aihI�ii� pc�c.�I {�' c�cgth nza�.) w�it.h nc� i�i'vin,� b��t'�. 't'i�,is �tzc3� «�t�u1� Gc i�l' frt�� t��e �xi �tirt� 1:c�t�se. ��zd eotnply' with all citv rcc�uircr�ae�ts �rela�iti•e tt� rs�al s��tt�acl:.s, c:�z�cxete, .fez�ce. l�t�t�t�r,{Sxltc;r. loca�..ioi�, etc.. Tllere ��i€1 alsv bt �. s�',a install�d �s �:��-t af� lhis prujc;c:i. Vti'c: ar.ticipaie; that t11e elus�af'sC�n �f tl�is e�nlir:; pr��jCei '��'ill 6e ai�pze�:�imat��ly ��vec�lcs �Iiorr� cvmz�x�ncer�zent c�f' «°urk. 16125 Halsey Avcnc:e ,..� Catv�r ,.: Minnesota � �5315 .Ms, ='vlc��luni�,��i �e�te�z�i,er 5, 1 �)�?6 PaG� � Th� �xislin�* 4i�te fc?r th.is poQl. is currently a�'lat sodcl�l bacic}��:�r�. a;ea, a��ro:�itnatci� 15' hi�,hcr th�i ihe: 371.� �i�.ra�icn �t�r�ii�ary h.i�. ;�°�.icr lcs-cl} of' the �Uazd c.�n �.e sc�uth I-�c�u�zciszry c�f tlxis lc�t. T'he.re is a.z� e�istir��; ��rc�ocied s�� se��.ruan� tl�.� �oal �rca #`rc�m ihi� pai�cl. T�us con::truLtic�t3 pru;e.t;t w�ill ret�o�r� z�oz�e of t}lw 4:�isLi�z� �:.��Ealii>n c?n siie azzd shc�ulci c��casc� ��t� ar.�V�r:i� Li'Cf�Ct tCT tE�� 4X1SiI[lb Y��c �,t�r�he;ti z�rc;a. i1 5oil s�urvc;v nzap is un��tiiabi.e at th�� time c#uc tc� the i'�ti�t t1�3t �i�e dc�-e�oper is nc� ic�ns�Lr in �tzSi.neSS �,i�ti t5 LTritilt�T�StCi3 it2 ?1t;lpin� us. C�uc. fi� l:i�� flS�i� TCStT�i11t5 c7ur a�rn S{31I SL1�S'�''.V C�2IIlt7� �7t; i1C�tiI11'�SIi:iI1E'.t�. JtT� t�C7 I7:0'� �7�'II�Vt; t�i2� �zn�T �tC�1fLi�� tiG)i� CO:t7;Ol:ions �:cisi as �v�, haz•e ti�=c�rlc�d z� tk�zs area at�c� �cliev� t3zc sc�it to l�e a 1z�zxec� c.t�v-tiar�ti-lc.}arn. llpprtsxiziately 14t� cu. vcls. c�£s:�it -.vili L�c cxca�.�atccl f��r tlxis pc��al: most o� tivhic�i will bc xezn�vc:d frc�n�: sitc. it is my o�ii�ic�;i tliat n� soz� t�y.ill �u dc�+ositec� Un existin� st�pes �r ve;��e:iatic>n, tinci th�it no swttit�z+:�xt atlri. �rusior� (:Oi1iI"UI II1�aRLti'�S ��r.ill b� �cccss�•. I.za«�evex, ��c �3r� prvp�ze:d fia irist�tll :;ilt �� s:e, .%�.y �al�s, etc., it ncL�ssary. Ptea.s� .feel .fre� to call nic if �au havL a.ny at3diti�tia( questi.o�ls utl thi�ti �ra�c;sal. Thank y� uri far }�aur assiszanc�_ Si�icezc�3�, k G��RI�L'�EER II�C. .�lazi t��. Hip�s I.atldsca�e :��FCIIIS:CCt Cc;. SC:t7Lt B�lc:.11i'tt�iT2 � Carrie :tielct�n, l�c�l�i�in �'Qc�]. t:c�. 1;ncl. � � � 1�3i tJ� ,,,,1 � ��endata Heights TQ: FROM: M� SIGNATIIRES OF CONSENT FOR VARIANCE REOUEST The Planning Cammissian, City of Mendota Heiqhts � Z �t- �: r � ,�J c �,�1 �-1 Property Qwners of � j� � C7._, ..., (��:� � r_/"-:-tJ D � � % . �/" .. � We tile undersigned have reviewed the plans for r�} �'v �� - , : and �?nderstand- the terms and conditions� af the requested �ee �ar SC�,, i i �� M G�a2Ly '�r! n� A-h.1 ,�u'�rDs r�ntz- � We have no abjections to this request and do hereby written cansent and consent to waiver af publia hea Sincerely, NAME (Please Print) �h � I rp � t��Iar✓!,tfC� ,,.�0��,7 � % � 1 �J � �-d'�t �ig-'�j �Fln^•FS v �F t.'Y /l')G L.�bH � r � , �f��'� �� %�-�- Y�.1 SC N-c.t c T�n �'C�\l � � � S�iS�I.-�c� 4 / .ve our rct . ,. ADDRESS (INCL. IAT! � 4 5�} `".. i` ,•��, �- U r� C' 1 2�'7� �� D5 � v y�w G-�, ? �&r �� %� ��,�� r �2� 7�-8G r�-�? n,-��- I-�� rr� �� C. j 2 z-t{s-� ��.�� t%� �.�. � i �' at i{ i 1201 �l'ictaria Gurve •1V�endota Heights, 1KN • 55128 452•1$50 Farm No. 11•M—{ CJlrporeUon or Pei is Joint Tanants No delinquent ttixea and tranafer entered; Certificate af Rea1 Estate Velue ( ) filed ( ) not cequired Certtticnte of Real Esta6e Value No. ,19 Caunty Auditor n�y S`PATE DEED TAX DUE HEEtEON: $ 963.60 Date: A��g,usr 22' .199.(L_ t1 Jrll.C',- �Nl_.�.'...-�.._s�---' „' {reserved for recozdiag dAt��) r0tt VALUABLC CONBIDERATION, N��VtN H. ANL�RSCJ�] CX7�ISTRUCPION C0. � , a��a�� ut�dcr the Is�rvs vf � Minnesota �, Gruntor, hereby conveys and wanants ta _ i Sc,Q�',J`„�� arbman and Kimha�v A. ttan�jro�n, , Gr�srrLces i as joir�t tenants, real property In naknr,a Gounty, Minnesota, descxiUed as follows: Lot 2, Block 4, Bridgeview Shores First naa�.t�.an, according ta the plat thereof on file or of record in the office af the ConnCy Recorder, Dakota County, Mittnesata. ' 4f! mare space is naedod, rnntEnus o� backi • together with al! hereditaments and appurtenunces belonging thereta, subjeet to the failowi»q exceoEions: Scbject Co easemenCs, resttictions, and covenanCs of record, if �ny. . MAFtVI'.N . AbiDERSON tbNSTR ON C0. iif[ix t)eed `1�IIX S{tilTi}) I�CTC � By ` � Its Max`lin D. Grant President By srn�mE o� Mirr�v�sar�. COUNTY OF x�P� ss. ., Its . i The £oregaing was acknowtedged be#ore me ihis ��»� day of n��E,�� ,1J� , t�q ri�rt�� n. cr��t a�c , the President �c T. of MA�tV.C'�i Fi.ANDER50N OObiSTRt�TION Q'�. , a coroaration under tha iawe af N��esa� ,�oa be�ha%�i of the co rati.on NOThRlAG BTAM1iP UR BEAL (OFt OTfiER T1TL6 OR ELANK) �`�\\\� �'�li �, f X • 1�1i.��'I...S.'� � � BtONATVR& O�' RE 802i TAKiN6 ACKtit}WLED{3bSENT �ii��;'�;p} Tax Statamsn{� for tb8 tanl D oParty deect[bed Sn t61� trotrumcnt �hauid HOT �P�Q�� • i1��flIYE � Ee �ent to (Inalude nun� �nd a�drou o! Qv�qtee): ' MY CAMMlSSlQP!'�(FlRES�2&92 � :'�`�4�'VNG'�'1i'a'�f�f 1N91'SUMENT WA8 QRAFT6D 8Y iNAMB AND AUDitE83}i � i+�-►�trin H. Arxd�rson.Carastructian Co. 8901 Lyndale Avenue Sou#�h Bl.oci�ai,ngton, 2�7. 55420 � � $tfi+TV�',Y �`C�R. �'fzrv:tt t!. 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STATE MN ZIP 55120 , PHONE � HOME 454-0910 OFF'ICE 522-1200 •� SALESMAN CORRIE SUBMITTED BY LON POOL DATA MEMBER � � NATIONAL SPA 6 POOL INSTITU� POOL SIZE_18'X 36' POOL SHAPE RECTANGLE SQ.CORN. , STEP AND LOCATION2 - INSIDE CORNERS .... CAPACITY__iS ,�00 � GALS . TURNOVER RATE 8 HRS ��, �_, PERIMETER_ 108 LIN . F'T . RATE OF FLOW 37 GPM SURFACE AREA 648 SQ. FT. MANIFOLD & SIZE 3 VALVE 1 1/2" CONSTRUCTION EQUIPMENT ' . PANELS IMPERIAL 800 SERIES � -:LINER �- �GRANITE ' `� �' �� J:::��COPING SENTRY COPING `}'' � � �'��:BOTTOM MATERIAL VFRMICULITE ,�:•i* 1 :�, �' : . ,.. DECK " BRACES YES ��` `:� --..� OTHER_ �• ' VOLLEYBALL POOL , 5 ' DEPTH '��'"�" :;::'�::;:, ;s�. , :- - :�.'��-:: "''-'• � ��'' FILTERATION EQUIPMENT �`'� . `•'� ;�?:"��PUMP '"�y �� 1 HP PAC-FAH 4- �'�=`=�; FILTER '� FNS-36 D. E. PAC-FAB � '•�`'�� HEATER '' 250 , 000 BTU PAC-FAH ...:` �'� _ _ .� SKIMMERS TWO .-� L� ��; �---- - -•�::---------- - - ONE - CENT .�,�:�.;.w�,MAiN :'DRAIN ' . ": :.,; OTHER �' � NATURE I I & N � • - • DECK EQUIPMENT �� DIVING BOARD NONE � :�; :', SLIDP' ` NONE `: =�`LADDER NONE •%"`; ; �':HANDRAIL TWO ( WHITE ) ' �'t""�"��'�'ANCHOR CUPS & ESCUT. FOUR "�' LIGHT ��& DECK BOX FS-4 & FG-300- 2V ' ;; - OTHER ' ;, ,.: � �� _ MAINTENANCE EQUIPMENT WINTER'COVER UNDER TRACK CHEMICAL KIT BIO-GUARD MAINTENANCE KIT YES VACWM "HOSE & POLE�tES .,�,.,.,�:�; ... , . :�_ �,,�_, ,� .,. RICAL BY OTHERS GAS LINE BY OTHERS NG " BY OTHERS � WALL WORK BY OTHERS 'cr,..'. �,=;"''�s'��Ec,:.ti•q?i.c.,•.� - �:�',:tii �.��:; �y;.F;y��s':;.:yy �r�i•;.:v..t. . ;.,� � `�� R..�=�'�b ya ;;I;IST �CHECKE :�� a; . y;. .�_.�., y:. •<i,•; w_:: �� K�'�'t7:��•,�iF.••"y.""S'�l'.ii�,.�:{�CJ.'. . �fn'Y�t�i'a' y��~`y%HY§��n•a;:.'��.�,• �S'.7�• . }�,:1?Y� �'�'�.r � „ ,'c? � t; �:,y� . ^� •7. `.�.,b, ��"i.i�.� ��. },�.'` ,��.� , • f f: j}�k:+" ! > ',.�-•, � ;�vr` :jat:. � . c:. .. , > ;�r= • n .. BY FOREMAN '��`�`" " � . �,��VI � � ("�-,�-~=r=K�--...,..�. t : •:t�► ':� . . 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Sl'EP UNIT 3 . �J p00L KIT MATERIAL I.IST �� W (7 "x f8x36� p �� z u� �. cr ac z RECTANGLE Q�aazz�zzz �"��a�� naac°-aa�aa¢a ��u �� Wawzaaa.aaa � a z�� z z z z z z� 4? a� j�¢ SY�3g�5s3��oW o�W SiZE mcowrain'vioiv;-¢ �� Z 2t~A� 18x36 t8 x 36 wfctr. stoirs (8 x 36 w/side stoir: 17'!�� 2� �3j �13�4j4� ��i�� NOTES . 1. POOL IS DESIGNED FOR USE BELOW GRADE AND ONIY IN AREAS WHER6 THE GROUND WATER • 7A8l..E !S A MlN. OF 4'$" BELOW TtiE PFtOP43ED F3NtSNED �aFtAOE . 2. BACKFILL WITH CLEAN EARTH, FREE qF ROOTS AND OEBRIS. OQ NOT ALLOW THE HEIGHT OF BACKFIIL SO EXCEED THE HEIGHT 4F'CHE � WATER IN THE FOOL BY MOFtE 7HAN 6•, NOR WATER 70 IXCEED BACKFILL BY MORE THAN 8', 3. POUR 2500 P.S:I. CONCREfE FOOTINQ ARpUND , ENTlRf F�RIME'CEE� MtN: 8' dEEP. . .. . � �t. 3' WIDE CONCflETE DECK IS TO 8E POURED A7 LEAST 3' THICKNESS ANO A SI.OPE OF 114' TO 1' AWAY FROM THE POOI. ... 5. Alt INSIDE POOI DtMENSI�NS ARE TO BE FINISHED DIMENSIONS. 8. FINISHED BOTTOM IS� TO BE 2" MIN. OF . SUITABl.E t�lATERIAL {1R UNDISTURSED EARTH. 7'. A SAFETI' LiNE, WITN BUOYS, IS Td 8E PER- ` MANENTLY ATTACHED 1'0" TO 7HE SHALLOW � SIDE OF THE PQINT OF FIRST SLOPE CHANGE 8. COAiNti: G4PINCa �ENCaTNS ARE APPRdXttalATE. CUTS MAY BE NEEDED ON STRAfGHT SECTtONS FOR PROPER FIT. RADIUS CORNBFiS ARE 2'x 2:°"' 8. CONSTRUGTtON ORAWlNGS:'fNESE QFtAWlN�S ANO NOTES ARE FOR II.lUSTRATlVE PURPOSES • , ONLY: pIFFEREN7 METHODS ANO PRECAUTIONS ;, MAY BE DICTATED BY VARIOUS GROUND CONDI• " TIONS. THIS 15 TQ BE DE'TERMlNED BY ANO IS ' U , , WHOIS � OFTME 4 ' . . $ - ' 8 (� 8 � � , � • �'d •i; • 10. INSTAU � t ' • ' .'; � 12 12 '' ' , � . . ?:••i,,, _�;,�• WlTH AI . f~ _ , , . 36�0�� , , � ' '�"` P.. , , , , � � �`� a:;�'� BUILDIN Xi ;... C , ,`�'.'�1 . . • .. • :. r .. . .�:i, . f�:�r, GESTG� � ' � ' � . • . 'l'. • . • . �l ! • s ('.J'i''�,.'i '.�.�j!��'t '� �'' ».'.�i::� .;t�' . �:. li• ...:.U' • • . ' � ' • . • .., . � , . 't� - `� i�'i,1.'' :Fz;t.�.:�':,. - ': ' '.w'X`;.GA^.fr. �nd . •,S �n- .,, . 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L:c 34 � .{' i t � ii i.. .A"s k. i�. .{sv 2�'�...j.�.. .�,i,.. .�:..i��.F��`�'..l }�.v�' '�Tt' F' ��(1R: � � � . . x, ' � � t,*�' — ' i �sr,.,, .t. .t�.: � ..a " t �.»"y A:.r;'V tP ,� '7f' 75 b' i �,'�� t '� a;- �.a�n p � .�, u- ,.� ,� ��. ,. ir;.'.,.k�_,.,.. ,. : � • � � .., +�',r"s , :i .a:" �' �i.kt� �;,� c • , �"!;4 0, �!►�;'.�6 0 , 13 6 - .,F�,; � 12 6. �.. ? :: :�. �;F .�:��.:�,: �%=�v �`x �'�:,t �,� � �°t�.� ,,: .�•.�. ; ,, • � �,, �.,, F� �1'i ��z �:, � � r#��,-rr7 ,.. , QA �� : i � 4�:�5 �� 'Si�� ,t�7��lt'u �� tie, s* * ''i .• y r �''''r :iy1 ��• '",�f., ify'� S,r�.art+.f. `t� h' �3 4 �� Sc'.tiit �y'�G:r < 5R� �� ,•{i� .,,� _ �t'y'4�R)t;7�. •'�irT��<iltif �i,�. L.,vseJ` , .�'r '.P �'�iv1.'�T'M4.'y.�Si'.�� Y' �q }� ,}t'�"�.•�,'�,'t"�:.�•,L'-y� i f • y� ti `c'.y:� S .f :. f . ict'.;'�t.. :.�..i�,r� i{ i r ' tr.:T . t : gl.. s '"�'.C�= ,.3 r f�>'e,;:;nn�. :t"- ;'7 . tt' �, >f.�j :7 'C:r�'*° '_P '.i�.�:'� r�.�s``:.., -`{;.'�f't+1SS:��`3`"�i.`:�Y�;s�n.�'�i,:S�txefzs�.s�.`sG � CITY OF MENDOTA HIIGHTS �:� • September 24, 1996 . TO: Mayor, City Council and City Ad '� r FROM: 7ames E. Danielson, Public Works Directf�� SUBJECT: Recreational Vehicle - Ordinance Amendment DISCUSSION• Because the hour was late at the September 17, 1996 meeting, Council tabled discussion on the Recreational Vehicle Ordinance Amendment to a future meeting (memo attached). The Neskas, 803 Park Place Drive, are interested in having the City amend its Zoning Ordinance language to tighten up the requirements preventing storage of recreational vehicles at single family homes. The Neskas will be present at this meeting to discuss their concerns with Council. ACTION REOUIRED: Determine if the City should begin the process to amend its Zoning Ordinance relative to Outside Storage of recreational vehicles ia Residential Districts (Ordinance No. 401, Section 21.4). Should Council desire to make such an amendment they should direct staff to draft proposed language, review the language with the City Attorney for appropriateness, call for a public hearing at a Planning Commission meeting for the purpose of considering the language and obtaining a Planning Commission's recommendation before presentation to the City Council for fmal consideration and adoption. YM � ►�I ►II � a CI : /---�' TO: Mayor, City Council and City A tor FROM: 7am.es E. Danielson SUBJECT: Cniz Variance, Case 95-14 DATE: September 13, 1996 1 il i ► Attached is a De�cember 26, 1995 memo with its atxachments addressing Mr. & Mrs. Richard Cn�z, 1338 Cheny Hill Road variauce request. .At that Council Meeting it was decided to involve a prafessional mediatar to attempt to axrive at a solution to the pmblem. Formal mediation was then conducted over the following months, with no pragress arrived at. Upon failure of that mediatian Paul Berg sent Mr. & Mrs. Cnf.z a letter requiring them to bring their dariveway into campvance with the City's setbacks {see attached Iettex). Mr. & Mrs. Cruz have now completed their driveway modifications and their driveway is in compli�nzce with Ciiy s�xback ��ui�ments. I was recently contacted hy Mr. Neska, Ciuz's neighbor. He reparted t6at Mr. 8� 14�rs. Cruz are still parking /storing their RV in their driveway. He desires the City to now amend the Zoning tJr+3inance so that it v�►ill not allaw for storage of RV's. If you will ��all the City's pmsecuting attorney refused to pursue pmsecutian of this matter because of the ambiguity in the City's Zoning Ordinance ovear the fact that parking and storage are not defined in #he ordinance. The Cruz's maintain that they�are only "parking" their RV in their driveway. Because Mr. Cruz has now brought his driveway into compliance with ss�tbacks the ne�ct issue to consider is whether or not the City desires to grant Mr. Neska's request and amend the ordinance to adequately define parking versus storage of recreational vehicles. � � . : .! ��; �� DeterYrune if the City should begin the pmcess to amend its zoning ordin�tnce reiative to Outside Storage in Residendal Districts (Ord. 401 Section 21.4). Should Council desire ta make such an amendment they should din�:t staff to draft the praposed lan,�iage, revi�ew the launguage with the City Attorney for appropriateness and call far a public hearing at a Planning Commission meet7ing for #he purpose of cansidering the Iang�age before ��ina1 cansideration and adoption by the City Couneil, � -() TN Ti • Q�Y - FOR CLOSED SESSION CITY OF MENDOTA I�IGHTS Iu11 �I►r�� December 26,1995 TO: Mayor, City Council and City Administrator FROM: 7ames E. Danielson, Public Works D' RE: Cruz Variances t Case 95-14 .� • ; At the September 5,1995 meeting, Council denied variance requests from Mr. & Mrs. Richard Cruz, 1338 Cherry Hill Road for storing their recreational vehicle withia the required 10' side yard setback and for a 5' side yard driveway setback (see attached Resolution 95-53). On September 8, 1995 the City sent the Cruz's a letter formally informing them of Council's action and instructing�them to take the required corre�tive measures immediately (attached). The Cruz's and their attorney responded to this letter with their own letters dated Septemher 13 and 14 (attached) informing the City they did not agree with City's interpretations of the Zoning Ordinance. � To date the Cruz's have not taken any action to bring their properiy within the City's ordinance and their neighbors the Neskas and the Steenbergs have been calling City Hall to find out why not and what the City's actions will be should the Cniz's continue to store their RV in their front or side yard. �� • • ► After the Cruz's inaction, staff discussed the matter with Mr. Martin eostello, the City's prosecuting attorney. After reviewing the case, Mr. Costello reported back to us that he did not feel the City would prevail ia court and he recommends that we not proceed with a prosecution. Because Couacil was iavolved in this matter by deaying the variances and because the two directiy affected neighbors continue to ask questions, we are bringing this matter back for Couacil to review the options and determine the course of action. 1, Do nothing. Allow Mr. Cnzz to continue to store his RV on his property. 2. Prosecute the Cnjz's far a misdemeanar. Agaiust his advice, direet the City's Prasecuting Attorney Martin Costella to praceed with the prosecntion. 3. Amend the City's Zoning Ordinance. Make the Ordinance more enforceable on RV starage and then enfarce it. 4. Involve a meciiatar. Infornnal mediafron has atready been attempted between the Cniz's and their neighbors and has nat been successfuL S. Other. Prosecute the Ciuz's in a civil abatement actian. � • . : �.• i�: :�� Review tb.e options and detexmine a cauxse af action. 0 !' � ♦ r''�"��"i" '� � ` / � .-+ ^� :� /'', � �,'�, :•; %� � ''� 'a ...,.. •"' r%r Y �.i� .�'/ ' „'I' "'�..,,„ '/ . +,, ✓�,�� ' f� .s'` �r� ..,,� � ''�/ � ,� �w�1, , : � r - .,�-r � .�� ! , , . , /f �=' ! �;" , ! � { � ' � 4 r' �' ` � �,I ..,, 1 , ... � ✓ �, �� % �,._�. ) � V' �1 j l i .,.�: � f r « r � � /' �t I ` 11 �_._.,.,_.—, - ;' ; � ,- y.�- f �, j ; l� j _,...« rr,. . f' f ti j� � i �'" `' ...--' � -,�. n ! ! � f+ V l,(I"" � ..✓ i � � � t %�r., i _..- �' �' ,r ; .._ 4,�,V '- � � f � t _._ �'� �i f ( , I :r =L , � ,�• r M �/ ' � ' , p '` � ./,,,.-� ,'. � � ��``- � ,.y,r.,_ `, / ,,✓`.....yf f � t O ;�'+-«.. / f.�' � �:�/ I � �C....r �''i'•:.;,,""` ; : !�; � ��`.y�"J� ; ,' • __ w�.,. �� J'� ' � � C,, `"' "'--- _ _ _. r � �. . � ,. � � ; � � � 't� ✓ ! 1�,1��•' f �� ` �� ,_„« � /�i � �. ...� fi�1: +:� ' ,�, � �,,.., �� t�� ,� � �,, t � : �. �..,,�...,{' l r �... � �' � . ,- - �-� _ � ��.� . ; �. ..; � �� . ' w �F � :' ► - �; .�I�.�N. �~ � , ., `� No. �a�'A �� - �EIG-�� 14 . S .�� '`',�'`��j��. ��;tY '� ��i1�� . +� ; ♦ � ,�% . �s; �'� ""�i I' �,,� ��'� �� , :� �� -_ � H '� �s� �� jt.1,�,s'�/1►�' 11 r„ r;� f � - ,� ,.► , �.` �� r.' �,4 � � �� ►! . � �� ►;► � ,{1�,►�..'� • � !� � .�% tiw...__ �'�1�.�I� .�� •�,- �� . �� ►► ,�i,a��'��,, �� v ,,� s A �� '� . ��",��..r..�a�i � � t � ��'uifp,y� � • R = ��'� "'..,.....■..,,�...■,•�.� '; ,,,;,,�j►•� ) �_ �� ''� � � M . � . �. v r r�� " �`iwl.�"�.w r . � .`'"". �, '� ' �► , li f' # 1' \. L �""'+ � ,; �in.Y° � �S,1�ii� �"_-� �� ! !�! 1 ! � CI C 1 • ' i i 11 � • RESOLUTION NO. 95-_ A RFSOLUTION DENYING VA1tIANCES FOR DRIVEWAY SETBACS AND STURING A I�;EC�TIQNAL Z�CLE AT 1338 CHERRY HII.d. RUAD WS]'+ . S, Mr. Richard C:n�z, of 1338 Cherry Hill I��nad, has applied for a Variance to the required Driveway Setback and a Variance to allow Storage of a R�creational Vehicle in the required Side Y�ard on a dsiveway that has been installed at 1338 Cherry T[ill Road, as proposed on plans in Planning Case File 95-14; an.d WSF.�REAS, the Planning Commission conduc�ed a public hearing at their August 22, 1995 meetiug; and , W�E�P:EAS, fihe Fianning Commission recommended on a S-0 vot� that Ci#.y Council deny said requested Variances based on a lack of a legal basis for a hardship; aand WST1tF.A5, the City Couacil reviewed said applicatian for Variances at their meexing an September 5, 1995. . NBW, TS]'� + F'ORE, IT IS E�!:REI3Y FCESOLVID by the City Council of the City of Mendota Heights that a finding of undue hari�ship or di�fficu�lty unique to the pnoperiy and, not created by the owner does not e�dst; aad BE IT FLJRTSF1t RESOLVED by the Cily Council of the Gity af Mendota 8eights that the r�questerl Variances, if granted, will alter the charu�er of the neighborhood and establish an uadesired precedent; and BE IT FURTSER RESOLVED by the City Conncil of the City of Mendota Heights, tla�at the canditians required for appraval of the mque�sted j�arianoes do not exist and t]iat said requested Variances are hereby denied. Adopted by the City Cauacii of the City af Mendota Heights this 19th da.q of 5eptember, 1995. A'1'I�ST: , , Kathleen M, Swanson, City Clerk �► • � M �' 1 C1 M� �' I:it : By Ch�arles B. Mertensotto, Mayor � (� itiy o� .,,,1 ,, l 1��ier�do�a . Hei�lits september s, 199s .; . Mr. Richard Czuz 133$ Chezry H'ill Road Mendota Heights, MN SSII.& Dear Mr. Crnz: I am writing to fomlally natifY yau that the +Cit.y Gouncil, at their meeting of Sept�mber 5, 1995, deni�ed pour request for s��acic v�ria:u�s frnr driveway loca�ion and stardge of a recreational vehicle, as praposed ia Pl�nning Case No. 95-14, The City Counc�. directed s�aff to prepare a R�esolution of Denial for their oonsideration at the Septsmber 19, 2995 C�lp Cat�nt� me�ting, Th� Cily Gaun� �,stablished fmdings of fa�t that . tiiere existeci no handships unique to t�,e pmperty that w�re not cneatsd by tl�e owner, that #hene was a lack of a legal basis for a har�ship, and that the,se vui,anaes, if granted, woald a3E�er the charact,er of the neigbborhoad and es�blish an nndesu+ed p�ent. The d�ia1 af your request means that tt�e RV should be moved immediat,�ly. I Lave enclgsed a copp of ti�e Qnlivanc� I+to. 4Q1, Sec�i.on 21.4 wh'rch s��ells out the requu�meats for �aarking/staring a recreational vehi,cle in a residenti�l distri,ct. RV's �re allowed to be in-the r�ar and side yaxd if in compliiauce wi�. requrred sc�ba�ks. If you have any qeTe.ststions, ar canc;ems, please c7omact me at 452-1850. Sincerely, �;�.;- r��'._.. Revin Batchelder Administrative Assistant cc: Paul Berg, Code P�f'orcement tl�"icer I3ick Gil1, Code Enforcement �Oi�"icer � 1181 Victaria Ctirve =1Vienda�:a.;Heights,l�?�N.. -:5vi18 :�=.��4v2-1850 �� .' . �- 21.3(2)e Where the drive-in or fast faod restaurant abuts an "R" District, a landscaping screen or fence nat over six (6} feet nor less than five (5) feet stxall be constructed along the groperty line abutting the "R'� District» A fence shall no� be required within the front yard. 21,3{2jf Ail structures shall be finished on all exterior walls with the same material. �. 21.3(2)g Banners, pennants and shall not be permitted. other similar promotional devices 21.3(3}h Parking Requiremen� - One {1} space for each empl.oyee ' per shift in addition to at least one (1) parking space for each fitteen (15� square feet of gross flaor area in the building as per Section 21.1(4)1 of this C►rdinance. 21.4 21.4 (lj r '_. 21, 4 {2j t?UTS2DE STBRAGF IN RES2DEN2'IAL DZS2'RICTS The outside storage of recreational equipment is permitted in one side only or rear yard in all residential zoning districts, provided tha� any such side yard storage shall not be adjacent to a street and further provided that.all setback requirements �hall be met. 4utside storage of vehicles and rec�eational equipment not ariginally constructed for recreational use shall not be permitfied. For the purposes of _ t�.s 8rd,inance, equipment shall include the following: 21.4{2ja� Baats and canoes. 21,4�2jb AI.l-terrain vehicles. recreational � 21.4(2�c Trailers for the t�ranspor�ation of boats, canoes and all-terrain vehicles. 21.4(2jd All motor vehicles designed, constructed, or used to provide teanporary, mova.ble living quarters for . recreatfonal use. 21,4{2je Travel trailers. 21.4 (2} f 21.5 � 22.5 {ij (401j 106 Snowmobiles. SIGNS Signs are a per-mitted accessory use in all use districts � subject �o the follawing regulativns: A s�.gn is a structure or a part of a structure for the purpase of applying yard and height regulations. � � RICHARD J. GABRIEL ATTORNEY AT LAW SU[TE 200 175 WEST LAFAYETTE FRONTAGE ROAD SAINT PAU4 M[NNESOTA 55107-1424 September 14, 1995 � Mr. Kevin L. Batchelder CITY OF MENDOTA HEIGHTS 1101 Victoria Curve Meridota Heights, MN 55118 RE: Richard Cruz Our File No.: 92-218 Dear Mr. Batchelder: r-ec'c� �- �5.. �S TELEPHONE (612) 222-2731 LEGAL ASSISTANTS FACSIMILE (612) 223-SI 14 GERALDINE A. BERGQUIST LYNNE M. MASANZ rI am in receipt of your letter of September 8, 1995, addressed to � my client, Richard Cruz. I note in reviewing Ordinance No. 401, Section 21.4, that the ordinance prohibits storage unless the , storage is in the side or rear yard. There are two issues raised by this ordinance in relation to the facts of Mr. Cruz�s case,`.` First of all, Mr. Cruz maintains that he is not storing his motor home, but rather is parking it. The ordinance does not prohibit parking but prohibits storage. Storage is of a more permanent nature than parking. I am unaware of whether your ordinance defines or differentiates between these two terms. I have recently written a letter to Thomas Hart, the City Attorney for Mendota Heights, asking his clarification on this issue. Secondly, there is no definition in the ordinance of what constitutes a"side yard" and what constitutes a"front yard". You have informed me that a side yard is that portion of the yard directly adjacent to the side of the house and does not extend beyond the'front line of the nouse as extended. However, your ordinance does not state that and this appears to be a real ambiguity. Another reasonable definition of side yard would be that portion of the lot that is to the side of the house as extended forward and backward. If there is a clear definition of "side yard", please inform me. Mr. Cruz has attempted and will continue to attempt to comply with the ordinance. The ordinance does not prohibit the outside storage of recreational equipment, nor does it prohibit the parking of recreational equipment outside. I would like to see this matter resolved amicably. For, that reason, we brought the variance request before the City Council. The City Council felt that they could �not grant a variance. However, this does not mean that Mr. Cruz is in violation of the « _ \ Mr. Kevin L. Ba�chelder Page 2 5eptember 14, 1995 City ordinance. This was merely one attempt to find a solution to a prablem. �. We have attempted to work with the neighbors in resolving this problem; however, they have been unwilling �o do so. Since they have complained to you, I suggest that you contact them and point aut the fact that there are real problems with attemp�ing to restrict Mr. Cruz�s parking and/or storage of his motor vehicle on his lnt. Mr. Cruz is willing to plant tall evergreens or construct a fence. I£ there are other ideas, he is willing to listen. J.Very truly yo s, s/� il ir2"v � v . / R�.chard J abriel RJG : lmm�zxis�s� cc: Richard Cruz Thomas Hart, Esq. �� ' �� '-- �s-9�- Richard F. Cruz 1338 Cherry Hill Road Mendota Heights, MN 55118 September 13,1995 � Mr. Kevin Batchelder Adminisfxative Assistant Cify of Mendota Heights 1101 Victoria Curve Mendota, Heights, MN 55118 Dear Mr. Batchelder: In compliance with the City of Mendota Heights ordinance for ap rking !'- recreational vehicle (RV's); I have a� rked my RV on one side of my �� residential yard and five� (5) feet from the property line. This is in accordance with side yazd and setback requirements for an rking recreational vehicle. Sincerely, � Richard F. Cruz � cc: Richard Gabriel, Attorney at Law �1��T C�� . • � ,� . ,��iendata Heights �Vir. & Mrs. R.ichard F. crvz 1338 Cherry H'ill Road . Mendota �%ights,lViN 55 i 18 Dear Mr. & Mrs. Cruz: i am directed to ance again fonnatly notify you ihat the City of Mendota Heights Zoning Ordinance 4Q1 Section 4,18(5} states " all driveways, r�quired off street parking spaces, and other areas u►tended to bc utilized primarity £or parking purpose.s shall be sucfaced with concrete or bituminous surfaces. Driveways �}�al! be minimum of five feet from side 2ot Iine� and shalt be no ._ greater than twemy-five �25� feeci wide at the properiy lin� " Tfie Mendota Heights Ci#y Gaunail had directed that an effort bc made to anrive at a medi�ted neighborhoad solutian to the Zoning Ordinance vioiatian. Since the media#ion has fa�ed City Councii directed staffto once again pursue strict enforcement of the Zoning Urdinance. You are hereby directed to briag your properiy into compliance with City Zoning 4rdiance 401 � Section 4.18(5} no later than 7une 3d, i996. Please feei free to contact me if'yau have any prablems meeting this deadline. Thank you far your anticipated cooperation Sincerely �� Paul R �er� Code Enforcement Offcer PRB/Is Enclosure r_ t ri � CITY AF MENDCITA NEIGHTS �7 September 27, 'i 996 TO: Mayor, City Council and City Adm�ristrator FROM: Lawrence E. Shaughnessy, Jr., Treasurer SUBJECT: St. Thomas Academy IR Bond Request : t1 St. Thomas has approached the City with a reguest to issue tR Bands for the school for the purpose of installing a new roaf. The cast of the project is estimated between �304,OQ and �40C},004. As a 4C11 C3 Carporation, the school qualifies under the State Statutes for this type af financing. The issue would be similar to the Turner's Gymnastics project, with a singie hatder of the issue. The schoot has agreed to pay the City expense of the issue and the issue fee charg� of one percent of the principal amount. Bond attorneys were to have prepared a Resolution which will call a public hearing on the prapasat for November. It has not been rsceived by #he City at #his date. Hopefulty, it will be ready for distributian an Tuesday evening. ' •► : * : � [?iscuss the proposal and adopt Resolution No, 96- LES:kkb CITY OF MENDOTA HEIGHTS �[�iT�iCC•7 October 1, 1996 T0: Mayor, City Council and City Adminis FROM: Guy Kullander, Building Manager �� SUBJECT: Fire Hall Roaf Repair or Replacement •' . .� 1� The roof at the Fire Hall, constructed in 1984, has experienced teaking for the pas# six years and was repaired in September, 1994, under warranty by the roof inembrane manufacturer. Genflex. The membrane is �shrinking" pulling away from roof curbing ar�d at seam points resulting in severe leatcing. The roof insulation is retaining water and rusting of the metal raof decking is evident. Chief Maczko has contacted Genflex and has been told that they cansider this problem beyond #he warranty and that they will not perform repairs. The Fire Department has engaged Befort Roofing to make temporary repairs which are only "band-aid" in nature. More comprehensive repairs would be extremely costly and pravide only a few years of reliable protection. M � \ Two roafing service cansultants have been contacted and asked to present proposats to: 1. inspect and evaluate the existing roof and make a recommendation on � how to repair or replaee the roof. (Est. $500 to S 1,000} 2. Submit an estimated cost to prepare ptans, specifications and bid documents for ceptacement o# the roof, and to provide inspection during constructian. (Est. $2,000 ta $3,500) ri -•�� These proposals may be available tonight. It is assumed that the years of water seepage has saturated the insulation and would also need to be replaced with the roof inembrane. I�T1ir � _ Replacement of the roof would be similar to the roof work on the public works facility expansion in 1993. That work cost approximately 53.00 per square foot and included insulation, roof inembrane and ballast, skylights, and edge flashings. Bids late in the season may be adjusted up due to poor weather. If the existing insulation can be salvaged and reused the cost would be reduced. The Fire Hall roof area is 12,400 square feet thus a cost of between $30,000 and 540,000 should be anticipated. The Facility Replacement Fund was established for projects such as this and has adequate funds available. I:��Z�►iu ► �_ •► I recommend that an architect/consultant analyze and document the existing roof conditions and problems for possible future litigation the City may want to pursue with Genflex. I further recommend that the roof be replaced as soon as possible and that an architect/consultant prepare the plans, specifications and bid documents. ' • \ : • : � If City Council so desires to implement the above recommendation, a motion should be passed authorizing staff to hire an architect/consultant to document the existing roof problems and conditions. Also, Council should pass a motion approving the replacement of the fire station roof and direct staff to engage a roofing consultant to prepare plans, specifications and bid documents. Bid approval would be presented to Council at a future meeting. GDK:kkb � CITY OF MENDOTA HEIGHTS �� September 27, 1996 To: Mayor and City Council � From: Kevin Batchelder, City A �t tor Subject: Freeway Road/T.H. 149 Right of Way Study DISCU5SION This item is carried over from the September 17, 1996 meeting. At the August 6, 1996 meeting, the City Council authorized up to 5 hours of Planner's time to prepare background information for a workshop intended to consider the future land use of City owned property and T.H. 149 Right of Way immediately north of T.H. 110. Planning Consultant Meg McMonigal has submitted the attached information to be considered at the workshop. In addition, large scale maps have been prepared for use at the workshop to assist the discussion. On a related matter, the City Council requested a copy of a proposal by Barr Engineering for an environmental assessment of a property in the industrial zone that we are giving preliminary consideration to as a storage site for street sweepings. (Please see attached proposal from Barr Engineering.) RECONIlVIENDATION I recommend that a workshop be scheduled to analyze the future use of the Dodd Road/T.H. 110 northeast quadrant including the use of the City owned property. ACTION REQUIRED If the Council concurs with the recommendation, they should establish a date and time for the workshop and determine who. they want to attend it. Sep,.__11. 1996 4'.0?Pl� MGG�M$S �PnI�K ROOS � N0. �89$ P. 2f4 �'� t t� ��r�[ ��z ��► �� E�eZ � �� $` �.��..�.��tiAY IZt�AD .�.A��IJ i,i�S� 5�7��Y wa.��s�a.� �.. �z��s �a� �arsc�ss.�o�v: Site in +�i% Context - ��eating a �om�nunity .�1Tode �. Si�e C�ppo�l�niix'es cznd �'onst�ain�s - �uZt�u�ar and .t�'a�urai �ea�ures �. .�o�Pn�ia1 ��ix o�".�ar�d Llses � - �'omfnercia�, .�'�cbti�, Reszd��iat �?. l��esig� .��ssibiti�ies _ �De�i'ne/re��lec� a co�crr�unity� si;r�te m �ALREA 1��A�F'S Physical ,�ea�ures Co�tpt�e�iensiz�e �''tan Zoning� Sua�oundi�rg Land �'ses � * ,. �Sep. 11. 1996 �:07PM MGGOMBS FP,fiNk P,OOS . No. 4898 P. 3/4 o�� o� �:��s/co�vs ��.�s Comynercial Linlcc�ges - intersect�ion as a cosns�tet•cial node 12esidential Interaction - buffer or scr�een, snix with commerciar �ighway - t�af,�ic � visibili�y —� + comm. noise � - resident�ial �'ublic �acili�y Needs? 1Vlixed Development Pedesi7i��'rail �,inkages Add to Community Convenience Add to T'ax Base _ . .I'reserve Na�urat Feai�ures �� s� .�o�ttvrA�raN�EnE� survey OuJnership/1'arcels Easements � Pubric Ixtilities I'rivate Lrtilities Surrounding Land L�ses Aceess Visibilit� 7'opograph� Nat�urul �Fea%uYes/'t�egetai�io�/Soils �Drainage i.�tirities Sep. 11. 1996 4:07PM MGGOMBS FR�Nk P,OOS �No. �898 P. 4/�� '. T ., SI?� PI��NN�IlVG and DES�T��1t' P�l�1V��'EIZS Overall l�esign - S�yle , - Architecture - Communi�y Character BuildinglV�aterials, Colors, I3eight Ligh�ing Circulatio�/Access � �- Sidewal�raits i,it�ilities �Drainage Open Spaces Exis�ing �V'egeta�ion � Setbacks Impervious Surface m d 0 Barr Engineering Company September 10, 1996 Mr. Jim Danielson City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 8300 Naman Center Drive 555 West 27th SUeet Minneapolis, MN55437-1026 Hibbing, MN55746 �: (s�2� s�2-2soo Phone: (�18) 262-3465 Far: (612) 832-2601 Fax: (�18J 262-3460 Re: Proposal for McNeil Property, 1455 Perron R.oad, Mendota Heights Dear Mr. Danielson: 202 WestSuperiorSheet Duluth, MN 55802 Phone: �Z18) 727-5218 Fax (218J 727-6450 Thank you for the opportunity to provide assistance in addressing the environmental and regulatory issues related to the above-referenced property (Property). From our review of previous reports, the Property has been used for petroleum storage, waste hauling, and waste and debris storage. Based on samples collected from an on-site well, the groundwater beneath the Property is contaminated with trichloroethylene (TCE) above drinking water standards. The Minnesota Pollution Control Agency (MPCA) believes the contamination is the result of an off-site source. In recent discussions with the MPCA, additional groundwater samples have been collected and analyzed for chlorinated organics. These recent sample results indicate TCE concentrations continue to be above drinking water standards in the on-site well. We understand that it is the City of Mendota Height's (City) desire to acquire the Property and to request assistance from the MPCA in order to obtain liability protection. We also understand that the future use of the Property consists of surface stockpiling of street sweepings. In order for the City to use the Property for this purpose and to receive liability protection from the MPCA, it will be necessary to document the environmental conditions that effect the Property and, at a minimum, remove surface debris and possibly, surficial soils within proposed site utilization areas that have been impacted from a release of oils and/or hazardous materials. If it is determined that the City will need to dispose or remediate petroleum contaminated soil in order to reuse the Property, the City may be eligible for reimbursement of costs from the MPCA's Petrofund program. This proposal describes the overall scope of work necessary to meet project objectives, and the estimated cost and anticipated schedule to complete an updated Phase I Site AssessmentlPhase II � Mr. Jim Danielson September 10, 1996 Page 2 Site Characterization report and preparation of the appropriate MPCA program applications in pursuit of liability protection in the form of a No Association Determination for the Property. Approach The approach for conducting this work is based on the MPCA's protocol for environmental property assessments. The work will be conducted in two and possibly three phases. We propose to first compile and summarize the e�sting data into an updated Phase I Site AssessmentJPhase II Site Characterization report. We will conduct a site visit to determine potential changes in the waste and debris present since the previous site investigation conducted in 1992. At completion of this report, if the Property source areas have not adequately characterized, we will recommend additional sa.mpling in a Supplemental Phase II Investigation Work Plan (included as part of the Phase UPhase II report). If, however, it is determined that the previously collected data described in the Phase I Site Assessment /Phase II Site Characterization report adequately characterized the potential source areas, a Supplemental Phase II Investigation Work Plan will not be prepared. The last phase of work discussed will consist of the preparation of a Supplemental Phase II Investigation Report/Response Action Plan (or Waste Management Plan) for the management of surficial debris and, if appropriate, impacted surficial soils that are present in the proposed reutilization areas on the Property. All proposed work will be accomplished in accordance with the appropriate MPCA guidance documents. Updated Phase I Site Assessment/Phase II Site Characterization Report The updated Phase I Site AssessmentJPhase II Site Characterization report will be a compilation of previously collected environmental data (soil and groundwater analytical data), effisting landuse and regulatory history information and, current Property conditions based upon a site reconnaissance. This data will be used to justify the scope of work for a Supplemental Phase II Investigation Work Plan, if necessary, or to develop an appropriate Response Action Plan/Waste Management Plan. The updated Phase UII Site Characterization report will involve the collection and evaluation of available information to further define the evidence indicating the release of hazardous substances or petroleum products to the property. A previous site assessment and a screening site inspection of soil and groundwater have been conducted for this site. However, these assessments and investigations were completed with different land use goals in mind and were completed in 1992 and may have resulted in an incomplete picture of the Property. Historical Mr. Jim Danielson September 10, 1996 Page 3 information related to the environmental conditions of the property, as well as to those of adjacent properties (whose conditions could affect the property, because of off-site contamination migrating onto the property), will be summarized in the updated Phase UPhase II Site Characterization report. The historical data collected for the property will be updated to include recent regulatory data, land use information, and current site conditions, e.g. recent disposal. This information will be compiled into a Phase UPhase II Site Characterization report that is consistent with MPCA Voluntary Investigation and Cleanup (VIC) program Guidance Document #8. If a Supplemental Phase II Investigation Work Plan is required, the work plan would be prepared in accordance with VIC program Guidance Document #11 for investigation of conta.minated soil and waste characterization. Supplemental Phase II Investigation Work Plan Preparation (If Necessary) If a Supplemental Phase II Investigation is necessary, the updated Phase UPhase II Site Characterization report will include a Supplemental Phase II Investigation Work Plan developed utilizing the e�sting information about the property and taking into account the objectives for the work. If a Supplemental Phase II Investigation is necessary it is likely to consist of the following elements: • Collect soil samples to delineate areas that show contamination above soil screening levels that may need to be egcavated. By delineating the area of contamination, a volume of the contaminated soil can be calculated and used for cost esti.mating of potential remediation alternatives. • Collect samples of waste materials found on the site to determine proper disposal options. • Collect soil samples from previously untested potential release areas that are identified as a result of the site visit. The work plan for this investigation would conform to applicable VIC program guidance documents and would include a map of proposed sampling locations, a list of parameters to be investigated, a rationale for parameter selection, a description of sampling and analytical methods to be used, a description of quality assurance and quality control measures to ensure data are representative of site conditions, a proposed schedule to complete the project, a site safety plan (updated from the Mr. Jim Danielson September 10, 1996 Page 4 pian prepared in 1992), and a plan far dealing with investigatian-derived wastes. Barr also has standard safety, field sampling, and quality assurance documents which can be efficiently modified to include site-specific canditions. Supplemental Phase II Investigation (If necessary) The Supplamental Phase II Investigatian would target areas which the previ.ous investigation znay have missed and/ox to delineate the extent af soil contamination in areas that may require excavation to develop the site and chazactezize any waste materials requiring dispasai, We egpect the Supplemental Phase II Investigatzon ta consist of the following elements: a soil invesiigation in areas where there are data gaps campared with the MPCA Preliminary Assessment and Screening Site Inspection conducted in 1992 for patential source areas, a soil investigation delineating soil contamination that may require remediation, and characterizafaon of wasf,e materials for clisposal. Alihaugh these investigatt;ian tasks are autside the scope of wark xequested far this proposal, they are briefly described below to convey a better understanding of future activities that may be necessary at f,he site. Sail Investigation As indicated abave, sail investigatian may be conducted in areas where there are gaps in the data compared to potential source areas identi�xed in the MPCA �creening Site Inspection report or areas that showed contaminated soil above the soil screening levels. fihese areas that may require remediation will be delineated to determine egtent of contaminatian. This will help to determine cost effective response action alternatives, if required. A Geoprobe, hallow-stem auger or hand auger would likely be used ta callect environmental samples from potential source areas and/or to delineate source areas. A Geoprobe is a hydraulic percussion hammer mou�uted on a pick-up truck. The Geoprobe is cansidered a direci push technology for collecting subsurface soil samples. Appxo�mately 4 to 6 shallaw soil borings (5 faot depth) can be completed per hour wi.th the Geoprobe. The appropriate field equipment wall be detern�,ined during the investigation wark plan stage, if nscessary. �.. Mr. Jim Danielsoa September 10, 1996 Page 5 Depending on the results of the soils investigation, it may be necessary to complete additional e�ploratory egcavations or soil borings during the preparatian of designs for response actions. Groundwater Inves#igation No additional grown.dwater characterization is being proposed. Supplemental Phase 11 Investigation Report/Response Action Plan/Waste Management Plan Following completion of the Supplemental Phase II Investigatian, if necessary, field observations and analytical results of soil samples will be summarized in a report to the MPCA Data evaluations may consist af evaluatian of chemical data far soil and waste samples far preparatian of a safety plan for construction workers and a waste management plan for soils/wastes egcavated during construction. These data evaluations will be used to make recommendatians for subsequent work and the recommendations will be summarized in a Respanse Action P1an/Waste Management Plan. The Respanse Ac�ion PIanlWaste 1Vlanagement Plan wzll be prepared and submitted io the MPGA's VIC prpgram prior to beginning construction activities. A contingency plan will also be prepared to identify actians to be implemented in the event wastes or other tppes of enviranmenial conditians are unespectedly encountered during preparation far reuse of the Properiy. If the aresults of the Supplemental Phase II investigatian indicate the need for additional xesponse actians (i.e., excavatian and dispasal of contaminated soil, ar dispasal of waste materials? at the Property, a Response Ac�ion Plan/Waste Management Plan would be prepared and submitted ta the VIC pragram in accordance with iTIC Guidance Document #1$. Such a plan may include the fallowing. • A focused review of possible remedial-ac�ion approaehes such as disposal of eantaminated sail e�ca.vated during construction. • A conceptual design and estinnafie of implementation costs (capital and aperation and maintenance) for each possible remedial action if necessary. Mr. Jim Danieison September 10, 1996 Page 6 • A discussipn of the relative effectiveness of each possible action. • A recammendation as to which action should be implemented and a ti.me schedule for implementation. Follawing approval of the Response Action Plan/Waste Management Plan, plans and specifications will be prepared for the selected response actions, the work will be bid, and a contractor selected to implement ihe response aciions. VIC Program Application In arder to acquire and utilize the Propertq and obtai� liability protection, it is necessary ta voluntarily participate in the MPCA's VIC program. The types of MPCA approval and written liability assurance to be identified in the VTC program application depends on a varieiy af faciors including the planned nse of the Propertp, the Lypes and levels of contamination found at the Paroperty, and the need, if any, to implement a response action. We recommend that the VIC program "Request for Assistance" form (application) include a request for the MPCA to issue a No Association Deterniinatian. A No Association Determination wi11 ensure that the City will not be held liable for fi�.ture cleanup acizon for acquiring the Properiy and for actions that are not necessary to the Pxoperty for storage of street sweepings. The No Association Deiermination would also li.mit future liability related to ongoing use an.d ownership of the Property. Unless a graundwater investigaf.ian is conducted, the City would nat be sligible to receive other written assurances from the VIC program, including a Certificate of Cpmpletion. We would alsa recommend requesting technical assistance from the MPGA, Voiuntary Petroleum Investigation and Cleanup (VPIC) program to receive the necessary approvals and liability assurances� under the Petroleum Act {a clasure Ietier far esisting tanks and peiroleum cont��ated sail). This wauld also pasitian the City to be eligible for Petrofund reimbursement, if petroleum corrective actions are deemed necessary. As parG of the proposed scape of work, Barr will prepare and submit a VIC and a VPIC application to the MPCA on behalf of the City. � Mr. Jim Danielson September 10, 1996 Page 7 Project Team The project team will include the following individuals. In addition, esperienced field personnel at Barr will conduct most of the Supplemental Phase II investigation field activities, if necessary. Jim Langseth, principal in charge, will be responsible for overall project management and work authorization for Barr Engineering Company. Jim has 14 years of egperience in environmental investigation and remediation and 15 years of water resource management egperience. Ken Haberman, senior environmental scientist, will serve as technical regulatory egpert. Ken will be responsible for communications with the client and with the MPCA: ' He will also complete the VIC and VPIC program applications, review all submittals and take the lead in communications and negotiations with the MPCA Ken has 15 years of egperience in the areas of environmental permitting, environmental review and planning, and hazardous waste investigation and remediation. Until recently, he was responsible for management and staff supervision of the MPCA's VIC program. Sherry Van Duyn, senior civil engineer, will serve as project manager and will be responsible for preparation of the Phase I Site Assessment/Phase II Site Characterization report and Supplemental Phase II Investigation Work Plan and Response Action Plan/Waste Management Plan as necessary. Sherry will be responsible for managing the team and coordinating with the client. Sherry has 9 years of egperience in the areas of hazardous waste investigation, review of remediation alternatives, feasibility studies and remediation. She has egperience in managing site investigations and has prepared response action plans for a variety of sites. John Hunt, senior civil engineer, will serve as technical specialist for addressing petroleum contaminated soil, if necessary. John has 5 years of egperience managing site investigations and remediation of petroleum conta.minated water and soil and Petrofund reimbursement. For the last two and a half years, John has been the project manager for a site located in the City of Mendota Heights and is familiar with the City staff and local issues. Carolyn Kohrs, geological engineer, will be primarily responsible for the update to the Phase I Site Assessment activities. Carolyn has 9 years of esperience in conducting preliminary and comprehensive environmental-property assessments for commercial and industrial properties. Mr. Jim Danielson September 10, 1996 Page 8 Jill Macioch, health and safety specialist, will be responsible for the update to the health and safety plan during investigation work, if necessary. Jill has 6 years of egperience preparing and i.mplementing health and safety plans for a variety of sites. Schedule The attached figure shows the proposed schedule for completing the updated Phase I Site Assessment/Phase II Site Characterization report, Supplemental Phase II Investigation Work Plan (if necessary) and the VIC and VPIC program applications. If required, the schedule for completing the Supplemental Phase II Investigation will be included in the Supplemental Phase II Investigation Work Plan. The schedule for any subsequent work (e.g., Response Action Plan/Waste Management Plan) will be provided when that work becomes necessary. Barr will provide the City with a draft Phase UPhase II Site Characterization report showing any identified source areas and recommend whether a Supplemental Phase II Investigation Work Plan is necessary within two weeks from the start date. Assuming minimal revisions, a copy of the updated Phase I Site Assessment/Phase II Site Characterization (and Supplemental Phase II Investigation Work Plan, if necessary), and draft VIC/VPIC program applications will be submitted to the MPCA within 2 weeks after Barr receives the Cit�s comments on the draft report. This report will be submitted to the VIC program staff in a meeting that will be scheduled to familiarize the MPCA with the Property and proposed development goals. Once reviewed by the MPCA, comments will be incorporated into the report. Following MPCA approval, any supplementary investigations can be conducted, if necessary. The Supplemental Phase II Investigation report and the R,esponse Action Plan/aVaste Management Plan, if necessary, can be submitted to the MPCA within appro�mately 6 weeks (assumes a one week review time by the City). We will work closely with VIC program staff to meet the Cit�s schedule. Cost Estimate The attached table suminarizes estimated costs for completing the initial tasks and for project management and meetings. The total estimated cost for this work is $12,115 (including the cost of � Mr. Jim Danielson September 10, 1996 Page 9 the Supplementai Phase II Wark Plan}. We propose to complete the work an a time-and-materials basis an:d will not invoice for more than $12,115 without prior approval. fihe estimated casts are for work ihrangh submittal of the updaied Phase I Site Assessmentl Phase II Site Characterization (and Supplemental Phase II Work Plan if necessary) and the VTC/VPIC progra.m applications. Costs assaciated with project management include adminisixa4-ive activities, cammunications with the client t,o discuss and plaan the wark„ and meetings which include one meeting at Barr with the client and one meeting with the MPCA. Preliminary cost est�imates for investigation of the site if necessazy can be est�mated at approsimately $5,000 to $10,000 for source area delineation;�additional sampling for•new-source areas, and sampling wastes for dispasal. This estimate assumes 2 samplers on site £or 1�p 2 days with a geaprabe and collecting appraximately 14 samples (analyzed far volatile and semivalatile organic compounds, and metals). This preliminary estimate will be better defined at completion of the Supplemental Phase II Work Plan, if necessary. From oux preliminary review and discussian with the MPCA it appears that there is petroleum and lead contaminated soil on site and variaus waste materials including batteries. Detailed esLirnated costs for completing the Supplemental Phase II Investigatian will be included with the Supplemental Phase II Investigat�on Wark Plan, and estisnated costs for anq subsequent work {�,g,, Response Action PlanlWaste l�Ianagement Plan} will be provided if and wlaen that work becomes necessary. Once again, thauk you for ths opportunity to provide assistance. Please call either mpseif at 832-2648 or Ji.m Langseth at 832-2731. SincerelY, r�..�----� �ri ITIli�Tl �CiSC� Enclosure 41993-1 1 Agreement This section of the letter propasal sets forth the agreement between the City a£ Mendota Heights {Client} mnd Barr regardang coordination with ihe MPCA, prepara%ion af the updated Phase I Site Assessment/Phase Ii Site Characterization report (and Supplemental Phase II Tnvestigaiaan Work Plan if necessary), and management af the project (Praject). Barr ag.rees to provide professional consulting services (Services) for the Project: 1. Project managemen� including communicaiians with Glient and MPCA staff, preparing applications for the MPCA VIC and VPIC programs, managing project files, and providing overall coordination with Client. 2. Prepare a Phase I Site AssessmentJPhase II Site Characterizati.on repaxt (and Supplemental� Phase II Investigation Work Plan, if necessary} that focuses on the recagnized enviranmental canditians observed in the Preliminarp Assessment and Screening Site Inspection Report and deterznines the presence of contaminated soil in the area of the properLy which will be affected by develapment. Baxr will per£arm such Services in a manner consistent with prevailing professional standards. Barr will commence work on the Services upan receipt of a copy of this letter signed by Client. Barr shall use its best effarts ta complete the Services within 60 days of the commencement of work by Barr under this A.greement, unless changes a�re requested by the Client or delays are caused by events beyand Bar�r's control. Glient shall pay Barr for the wark performed on the Project in accardance with the Basis of Paymeni and Associated Rate Schedules aitached to this le�ter. Barr reserves the right to modify the Basis of Payment and Associated Rate Schedules at any time. Barr shall notify Client of changes in ihe Basis of Payment and Assaciated Rate Schedules before such changes became effective. Fees and espenses chargeable to Clieant €or the Services shall not egceed $12,115 without Clisnt's priar consent. Barr will bill for the Services approgimately on a monthly basis. Payment will be due within thirty days if ClienL's receipt of Barr's invoice, �. This Agreement (and all its attachments} represents the entire understanc3ing between ns regarding the Project and supersedes any prior agzeements or representations, whether oral or written, regarding the Services. This Agreement shall be governed by Minnesota law and may only be matlified in written form signed by bath af us. If this Agreement is satisfactory, please sign the enclosed copy of this letter in the space provided, and reiurn it ta us. Sincerely, :�«• �tt I i 1'• "�� .�� _� , � Accepted this day of , 1896 City af Mendota I�eights By Its Enclosures 40033�YS141793-1 Estimate of Barr Engineering Costs for Tasks Retated to #he Updated Phase I Site Assessment/Phase II Site Characteriza#ion (and Investigation Work Plan) of the McNei1 Praperiy� Fet'io11 Rosd, Mendota Heights, MN � E�Nmatad Staff Haurs TechnicaU Health & Principal in Regulatory Geological Project Safety Support Charge Specialist Engineer Manager Spaciatiat Statf Sarr Activity (Ss5/t�rj (S85Jhrj (ST5/hr} (�7Whr) (S651hr} (S45j Barr Labor Barr Exp. Subtotal Phass ! Site Assassment JPhass U Site Charactarization Task 1- Acquira/Review Existing 1 8 2 2 $915 $100 $1,015 Qata Task 2- IdenGfy Data Gaps and 1 1 12 4 12 $1,90U $300 $2,20p Acquire Suppiementa! Environmentat Data Task 3- Prepare Report {inciudes 2 16 12 20 $3,110 $200 $3,310 VlCNPiC Pragram Applicationj Task 4- Supplamenta) Phase EI 1 4 4 2Q 8 12 �3,195 $200 �3,395 Invest"sgation Wacit Plan (if necessary-- includes health and safety pian} Project Management, 1 8 4 12 4 $2,095 $10U $2,195 Correspandence and Meetings Totals 3 16 44 50 8 50 $11,215 $90p $12,115 Q0033WS\41793-1 \DSTI Schedule for Assessment Update and �upplement�l Investigation (If Necessary) McNei! Property, Perron Road Gity of Mendota Heights Mendota Heights, MN Tasks W�� 0 1 2 3 4 5 6 7 8 9101112131415161718 Update Phase t Site AssessmenUPhase 11 Si#e Characterization Prepare VIC Application (1 Week City Review) Meet with MPCA ` MPCA Reviews/Appraves Report Supplemental Phase II Investigation (if necessary) Prepare Supplemental Phase II Investigation Report and Response Action P1an,NVaste Management Plan �1 week City review} Submit to MPCA � � CITY OF NIENDOTA HIIGHT5 ul�lu • `� September 25, 1996 TO: Mayor, City Council, City A m�nis � r FROM: Kathleen M. Swanson��,tS City Clerk SUBJECT: Canvassing Board Meeting hl •;u_ Y•► As you know the city election will be conducted on November 5. Ia accordance with state law, Council must meet as an Election Canvassing Board within two days after the election to canvass the city election results. ; �K��►�i: �i�_�(i�► For many years, the Caavassing Board meeting has been held at 5:00 p.m. on the day after the election. I recommend that this tradition be continued and that Council schedule the canvassing board for 5:00 p.m. on November 6. � Y • � : • IR � If Council concurs in the recommendation, it should schedule the Election Canvassing Board meeting for 5:00 p.m. on Wednesday, November 6.