1996-01-02CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
CITY COUNCIL AGENDA
January 2, 199� - 7:30 P.M.
1. Call to Order
2. Oath of Office
3. Roll Call
u
4. Agenda Adoption
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5. Approval of October 17 Minutes
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a. Approval of RESOLUT/ON NO. 96-01 - Resolution Establishing 1996
City Depositories.
b. Approval of RESOLUT/ON NO. 96-02 - Resolution Accepting Pledged
Securities for 1996.
c. Update of MSA Streets Designation
d. Approval of Rear Entry and Vestibule at Snyder Drug Store
e. Approval of Drug and Alcohol Testing Policy
f. Approval of Ivy Falls Creek - Outlot Ownership
g. Approval of Final Payment for Consulting Engineer - Mr. John DuBois
h. Approval -to Appoint Patrick Hollister as Administrative Intern
I. Acknowledgment of Building Activity Report for December 1995
j. Approval of Cigarette Licenses
k. Approval of the List of Contractors
I. Approval of the List of Claims
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a. Appointment of Acting Mayor
b. Designation of Official Newspaper
9. Unfinished and N_w B�ain _ss
a. Discussion of Dakota County League of Government's Legislative
Policies
b. Approval of 1996 CDBG Grant Application - RESOLUT/ON NO. 96-03
c. Consideration of Council Salary Adjustments
d. Consider Recommendation On Non-Simultaneous Departure
Procedures (Memo available Tuesday)
.
10. Ceuncil Comments
11. Adjourn - Adjourn to Closed Session to Discuss Pending Litigation
Auxiliary aids for disabled persons are available upon request at least 120
hours in advance. If a notice of less than 120 hours is received, the City of
Mendota Heights will make every attempt to provide the aids, however, this
may not be possible on short notice. Please contact City Administration at
452-1850 with requests.
Page No. 1
October 17, 1995
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, October 17, 1995
Pursuant to due call and notice thereof, the regulaz meeting of the City Council, City of Mendota.
Heights, was held at 7:30 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were
present: Mayor Mertensotto, Councilmembers Huber, Krebsbach and Smith. Councilmember Koch had
notified Council that she would be al�sent.
.
MISCELLANEOUS 'Mayor Mertensotto notified Council that Airport Relations
Commission member Dr. James Olin ha.d notified him that he will
be resigning from the Commission due to ill health. He asked
representatives of the local newspapers who were present to publish
a press release notifying community residents of the pending
_ vacancy.
AGENDA ADOPTION Councilmember Smith moved adoption of the revised agenda for the
meeting.
Councilmember Krebsbach seconded the motion.
Ayes: 4 :
Nays: 0 _
CONSENT CALENDAR Councilmember Krebsbach moved approval of the consent calendar
for the meeting, revised to move 4d, designation of Thanksgiving
holiday, to the regulaz agenda, along with authorization for
execution of any necessary documents contained therein.
a. Acknowledgment of the minutes of the September 6, 1995
Airport Relations Commission meeting.
b. Acknowledgment of the minutes of the October 10, 1995 Park
and Recreation Commission meeting.
c. Acknowledgment of the Treasurer's monthly report for
September.
d. Approval to appoint David Paton, Ronald Katzenmeier and
Michael Brennan to permanent firefighter status. �
e. Adoption of Resolution No. 95-56, "A RESOLtJTION OF
� INTENT REGARDING THE 1VfASTER PLAN FOR THE
Page No. 2
October 17, 1995
NORTH URBAN REGIONAL TR.AIL," and direct staff to
convey the resolution and the city's intent to Dakota County.
f. Aclrnowledgment of a monthly park status report and police
park activity report for September.
g. Acknowledgment of Metropolitan Council Transit Operations'
information regarding transit options.
i. Approval of the list of contractor licenses da.ted October 17,
1995, and attached hereto.
k. Approval of the List of Claims dated October 17, 1995 and
" totaling $278,614.26.
Councilmember Smith seconded the motion.
Ayes: 4
Nays: 0
HOLIDAY DESIGNATION Council acknowledged a memo from Administrator Lawell
requesting that Council designate November 24, 1995 (the day after
Thanksgiving) as a fixed holida.y for non-union employees for 1995.
Mayor Mertensotto felt that designati.ng a fixed holiday would set an
unfavorable precedent and that City Ha11 should remain open,
perhaps with a limited staff, since the day is not a legal holiday. The
Council members concurred and took no action.
IVY HII.,LS PARK Council acknowledged memos from Park Project Manager
Kullander regazdi.ng bids received for installation of trees, shrubs,
� edging, etc., at Ivy Hills Park and reseazch on possible negative
aspects associated with establishing and maintaining nalural prairie
grasses and wildflower plantings.
Mr. Kullander explained that two contractors bid on the project,
Minnesota Green Landscaping and Blaeser Landscaping. He stated
that if the low bid of Blaeser Landscaping is approved, the total
budget for the job, including stone work and landscape
improvements for the wild flowers, the total cost for the job will be
$20,235, versus the original estimate of $20,000. With respect to
wildflower plantings, he stated that he has contacted experts on
some of the aspects of wildflower plantings and prairie grasses and
each of the three experts he contacted agreed that this is a modest
project, about 2/3 of an acre in wildflowers and prairie grasses, and
that this is very manageable and a good step towards achieving a
natural environment He explained that the maintained turf area
azound the wildflowers and prairie grasses will hold the small
Page No. 3
October 17, 1995
rodents that live in the area in the area, as they do not like to come
out and be expased to their enemies. He sta.ted that wildflawers will
attractinsects and birds.
Mayor Mertensotto stated that it appears that there is a certain -�
arnaunt of maintenance xequired far the wild gra.sses, and nurturing
is needed so that weeds do not take over. He asked if the city is
prepared far that effart.
Mr. Kullander responded. that staff can ha.ndle the maintenance ar
the city can consider getting a maintenance contract with Prairie
Restora.tions for the first year ar twa.
�auncilmember Karebsbach asked if the neighbarhoad wanted the
.natural environ�nent concept.
�
Mr. Kullander respanded that most of the neighbors were concemed
about maintenance of the pond and the need to keep the duck weed
C�4VYT1.
Councilmember Smith asked which types of plantings are proposed.
Mr. Kullander responded #hat the architect selected plan#s which are
native to the area, and a mixtuare of plantings which will be
blooming ai different times so that there is constant color thraughout
the seasan. ' -
Cauncilmember Krebsbach moved ta accept the low bid of Blaeser
Landscaping for $$,925 for landscape improvements and to accept
the bid af $6,910 from Prairie Restarations for wildflawers and
prairie grass seeding and the installation of wildflawer plants, piugs
and seedlings.
Councilmember Huber seconded the motion.
Ayes: 4
Nays: 0
CASE N4. 95-26, Council acknowledged a memo from Assistant Batchelder relative
CONWAY ta continued discussion an an application from Mr. and Mrs. John
� Conway for a 3.58 foot rear yard setback variance to allaw
canstruction of a three season parch additian to within 26.42 feet of
the rear properiy line at 2288 Apache Street. Cauncil also
' acknowledged letters from Mr. & Mrs. Canway, from the
contractor, Va1ley Tnvestments, fram Realtor Jim Diamand and fram
Mr. & Mrs. Lionel Greenberg, 756 Pantiac Place.
Page No. 4
October 17, 1995
Mayor Mertensotto stated that the matter had been continued from
the October S meeting, primarily at his request, because he wanted
to visit the site to see the physical layout of the Conway lot. He
stated that what he observed is that the Greenberg home sits at
somewhat more of an angle than the road an�d most of the back of
the Conway house is immediately seen. He further stated that the
angulation causes the nearest point of the Greenberg house to be
within 10 feet from the sidelot, and there are also three or four
Norway pine trees on the Greenberg lot just south from the end of
their house, two of which had been cut off. He pointed out that the
Conway lot has three 30 foot setbacks and the front yard may even
be about 34 feet back since what is difficult to conceive is the net
affect from the Greenberg view whether there is a 10 foot wide or 14
�oot wide porch. He pointed out that the Greenbergs will see porch
when they come into their back yard, regardless of the size.
Mr. Greenberg responded that he does not want neighbors �ny closer
than necessary and granting a variance will put the Conways 3.5 feet
closer. He stated that all he is asking is that the ordinance be
followed. He fiu ther stated that there is no hardship, and if the
Conways want a three season porch, they can build a porch the
number of square feet tliey want without asking for a variance. He
felt that the value of his property is lowered the closer the neighbors'
structures get to his lot. Referencing the Planner's report regarding
where variances have been granted, one of the instances is in
Delaware Crossing and backs up against Friendly Marsh; another
related to a fence rather than a porcli, and the third is not in Friendly
Hills, and no one objected in any of the three cases.
Mayor Mertensotto stated that Council has granted many variances,
but most on larger lots. He pointed out that the lots in Friendly Hills
aze 10,000 to 11,000 square feet, generally, rather than the 15,000
square foot city standard. He agreed that the variances referred to in
the planning report were for pools, etc. within 10 feet of the reaz lot
line. He stated that, as Mr. Greenberg has pointed out to him, the
lots were back to back rather than a back yard of one house adjacent
to the sideyard of another and when the Conways aze on their patio,
which extends out 14 feet from their house, they can see everything
going on in the Greenberg lot and the reverse, so there is a limited
amount of privacy to begin with. With respect to Mr. Greenberg's
contention that his property value would decrease, he did not see
what the diminution in property value would be if there were a 14
foot porch rather than a ten foot porch because it would be so hard to
discern the size difference from the Greenberg property.
Page No. 5
October 17, 1995
Mr. Greenberg responded that if one prospective buyer looks at two
different houses and the neighbor to the west in one house is 36 feet
away but in next house is 30 feet away, he would say that the
prospective would purchase the one where the neighboring home is
farther away. He asked Council to compare the use of a patio to the
use of a three season porch, which can be used every da.y regardless
of the season.
Mayor Mertensotto responded that the Conways could construct a 10
by 14 foot addition without a variance and he did not know how Mr.
Greenberg would notice the difference. He stated that the
Greenbergs ha.ve been long time residents of the city, and the house
the Conways own was constructed about the same time as the
GYeenbergs'. He stated that Couttcil is trying to accommodate both
�parties and find a solution to the problems. He asked Mr. Creenberg
what his feeling would be if the Conways did landscape screening to
pmvide more privacy to the Greenbergs.
Mr. Greenberg responded that this would not take caze of the
ordinance or the reduction in his property value or the fact that the
porch will be 3.6 feet closer to his house than if the variance were
not granted. He asked who would enforce the plan and guarantee
that the plantings would live and grow. He was also concerned that
the height of the plantings should not be allowed to grow to a height
that would fiurther shade lus yard
Mayor Mertensotto responded that if the plantings were done and
did not survive the first winter, the Conways' warranty from the
landscape contractor would require replacement.
�Mr. Greenberg stated that he is opposed to the variance and if it is
granted, he would hope that Council follows the planner's
recommenda.tion for plantings, although this would not satisfy him.
Mayor Mertensotto stated that Council is looking for a compromise
and that heJdoes not believe there would be a diminution in the
Greenberg property value. He asked Mr. Conway if he would be
prepared to provide screening recommended by the planner, with
plantings beginning at the northerly extension of the porch from the
house south to provide a screen to the south, such as a six foot
hedge.
Mr. Conway responded that he would accept the requirement and
would provide a landscape screen.
Page No. 6
October 17, 1995
Mayor Mertensotto stated that Council will ask the City Planner to
propose a landscaping plan.
Councilmember Krebsbach sta.ted that if Mr. Greenberg is strongly
opposed to the variance, she would support him even though she
would like to see some type of accommodation.
Councilmember Huber referred to the letter from Mr. Dimond which
stated that he felt the proposed porch would have no negative impact
on property values in the neighborhood. He stated that Mr.
Greenberg has stated that he as been advised tha't there would be a
negative impact. He asked Mr. Greenberg if he has anything in
writing from a realtor. Mr. Greenberg responded that he does not.
�•
wCouncilmember Huber sta.ted that he is also looking for a
compromise, and that having been on the property and seeing the
way they are angled, he tried to see what the impact would be on the
Greenbergs if the variance were granted.
Mayor Mertensotto stated that in this particular case there is a
practical hardship, and the impact of the porch on privacy can be
mitigated through screening. '
Councilmember Krebsbach stated that she feels that Council speaks
for the sole resident who feels some assurance in the city ordinances
that when their time comes ttiat there is something they oppose and
they take the position that a variance should not be approved uniess
there is a hardslup, as Mr. Greenberg has, she could not support the
variance. She did not see the size of the porch as a hardship and
stated that she would not support the variance unless Mr. Greenberg
changes his position.
Councilmember Smith stated that she does not look at it as the size
of the porch in particular but the fact that the Conway house is set
back approximately four feet further from the street than the
neighboring house to the south, and any kind of addition to the back
of the house could be a maxi.mum of ten feet. She pointed out that
there is akeady a two foot chimney which would have to protxude
into the room, so she did not think that a room eight feet wide is a
reasonably sized room. She stated that while she is not particulazly
defending 14 feet, a useable eight feet would not be adequate and
she did not feel that Council would be doing anyone kind of service
by denying the request and allowing the Conways only to put an
eight foot usable space in back of their house. She pointed out that
the lot is undersized, the house is set back an additional four feet,
which limits what can be done to the back of the house, and stated
Page No. 7
October 17, 1995
that she feels it is reasonable to build a porch to the back. She felt
that the structure must be greater than the ten foot width that would
be allowed by ordinance.
�-� s� Mr. Greenberg stated that the porch could be built to the north -y��- �-
without reducing the size of the garage or the size of the porch.
After continued discussion, Councilmember Smith moved to grant a
3.58 foot reaz yazd setback variance based on findings that the lot is
under sized, tha.t the house is set back an additional four feet from
the property line, that the e�cisting chimney will protrude into the
porch, and the Conway house is approximately at right angles to the
Greenberg house, so that no one could look directly into one house
fxom the other, on the condition that the applicant will agree to
; install a screening hedge in accordance with a planting plan to be
developed by the City Planner.
Councilmember Huber seconded the motion.
Ayes: 3
Nays: 1 Krebsbach
NATIONAL ROD END Council aclaiowledged a memo from Treasurer Sha.ughnessy
; regazding a request from the Tuthill Corpora.tion, National Rod End
� Division, for $185,000 in pay-as-you-go tax increment financing
' assistance in the construction of a 25,000 square foot manufacturing
� ' plant on the `Brooks" sites located south and east of George's Golf
' - Range. Mr. Mazk Steingas, President of Benson-Orth Associates,
the general contractor for the project, Mr. Vincent Jiovanazzo,
General Manager of National Rod Ends, Mr. David Clark, the
project azchitect, and Mike Munson, from Benson-Orth, were
present for the discussion.
Mr. Steingas stated that he feels the project will be a great benefit to
the city because of increased job base and the number of jobs.
Mr. Jiovanazzo explained that National Rod End is a manufacturer
of industrial bearings which aze mazketed world wide. He explained
that National is a subsidiary of Tuthill, with 39 employees, and is
currently located in leased space in Eagan. He stated that there are
eighteen divisions of the Tuthill Corporation and the divisions aze
decentralized. He explained'that no die casting is done and a11 of the
waste, low carbon steel and metal, will be stored in daors, and
shipping is done daily by local freight haulers. He stated that there
will be one drive-in and three drive-up loading docks with standard
eight by eight doors. The loading dock and most of the pazking will
be behind the building and virlually impossible to see from any
public azea. .
Page No. 8
October 17, 1995
Mr. Steingas explained that there will be a public entry in front and
staff entry in the rear. He stated that the manufacturing azea is
predominant and there will be about 3,500 to 4,000 feet of office.
--ti- -- Councilmember Krebsbach asked if it is a 24 hour aperation, and if
not, if it would become a 24 hour operation.
Mr. Jiovannazo responded that it is currently a one shift operation
but that could change as business increases, although it would have
to increase substantially to do so.
Mayor Mertensotto asked about the exterior of the facility.
I�Fir. Steingas responded that the manufacturing azea will be pre-cast
�with a pai.nted finish, and the front office will be Dryvit finish with a
light stucco finish and a band and continued glass.
Mayor Mertensotto stated that Council is always interested in adding
to the industrial area, and it seems like a very plain warehouse.
Mr. Steingas responded. that Tuthill gave him the charge to design a
facility for the local company and aspire to the corpora.te mentality
but still stay in budget. He stated that he could try to do somethi.ng
around the entire facade of the building or concentrate dollars in
specific areas for maximum impact. He explained. that he developed
overhangs and continuous glazed areas and lighting under the soffits
and light steel detail to make the building look better in the front.
He informed Council that landscaping is important and he would
prefer to put money into landscaping. He then reviewed the
landscaping plan.
Mayor Mertensotto stated that the building still has a concrete box
look and Council has been requiring something more than the
concrete box structure, particulazly where TIF is used.
Mr. Munson responded that he picked the pre-cast because it is faz
superior to a masonry or block building and has very high thermal
characteristics and sound attenuation plus it fits the project. He
pointed out that there is a masonry building just behind the property.
He stated that the pre-cast panel is really high quality and nice
looking.
Mr. Jiovannazo stated that Tuthill is very conscious of its image and
one thing he does not want for his division is a concrete box
building, so he asked the architects not to put a racing stripe around
the building so that it laoks like a concrete box with a racing stripe.
Page No. 9
October 17, 1995
He stated that what has been done is painting the building with
medallions to accentuate it. He stated that he wants a high image to
the office and the glass and lighting is more effective. He explained
that some of the plantings towards the edge of the building, along
with the proposed lighting structure, tend to break up the box look.
He stated that any future manufacturing expansion, hopefully to be
done in a five year period, will be done behind what will be seen
from the road.
Mr. Steingas stated that part of the reason for requesting TIF is
because they aze spending a lot of extra money to get the building up
to Tuthill's image yet still work within the budget that National End
can work with to bring the business to Mendota Heights. He stated
that Tuthill wanted a very high class building, but that cannot be
. accomplished without TIF assistance because of National Rod End's
.
budget constraints.
Councilmember Huber stated that there was a TIF project on a
United Properties proposed project where Dryvit was proposed and
Council said no because it did not like the Dryvit. He stated that if
no assistance was being requested, Council could likely not stop the
project, but in this case TIF is requested and Council has more
influence.
Responding to a question from Mayor Mertensotto, Administrator
. Lawell sta.ted that there are several buildings in the park where
Dryvit is not the primary materia� but has been used for decorative
facia material azound the entryway, such as Big Wheel.
Mr. Steingas responded that the Dryvit is just being used on the top
facade of the office, and below the window line stone faced block is
' proposed. He stated that painted random rib pre-cast tilt-up panel
goes all azound the building. He explained that it is a superior tilt-up
. panel.
; Councilmember Smith stated that at the proposed value and 25,000
' . squaze feet, that comes to $56.OU per square foot. She asked how
, that compares to other buildings in the industrial park.
Administrator Lawell responded that staff has not done that analysis
so he could not respond.
, Councilmember Smith asked if the TIF calculation includes the
value of the land. She sta.ted that Council typically does not include
land. She stated that Council needs to see the assumptions used.
Page No. 10
October 17, 1995
Mr. Steingas responded that the $1.4 million does include the land -
the values are $1,055,000 for the building and $350.000 for the land.
He stated that the calculation for TIF is based on the $1,050,000. He
stated that the assumptions will be submitted as the project goes
along with Tuthill.
Councilmember Krebsbach stated that the property is a very
desirable industrial lot. She asked what the plan is for George's
Golf Range, and what screening there is to George's.
Administrator Lawell responded that the owner has been approached
a number of times by industrial concerns but he has not been
interested in selling to this point. He sta.ted that it is a fair
�ssumption that at some time in the future the land will change use,
� but that is up to the owner.
Mr. Steingas stated that there is a stand of trees between the
properties, and he has tried to hide all truck traffic behind their
building. He explained that the bu.ilding exceeds the budget for
National Rod End but it is what Tuthill wanted.
Mayor Mertensotto stated that because of the nature and appearance
of the structure, he would like to see some other treatment and
would like to see what the tilt-up panel options are. He further
stated that if the land is taki.ng up 30% of the budget, too much
cannot go into the building. He was especially concemed aboat
what the building will look like from T.H. 55.
Mr. Steingas responded that he has looked at other buildings in the
park, which is why the panels have been upgraded by $3.00 per
panel. He stated that the only upgrade to the proposed panel is
exposed aggregate, and no one could tell that that is an upgrade as
they drive by on the highway. He felt that what is proposed is a
good industrial project.
Mayor Mertensotto stated that he is not satisfied with the proposed
appearance and would like to look at options. He stated that at the
present time he would like to say that Council wants to work with
National Rod End but he is not ready to say yes to TIF participation
at this time.
Councilmember Huber stated that Council has spent several
workshops on development of the T.H. 55 corridor and wants to be
sure that the building is what Council is looking for if there is to be a
TIF investment in the project.
Pa,ge No. I 1
October 17, 1995
Mayor Mertensotta stated that since tlus is the Council's first
expasure ta ihe propasal, he wauid like to laok at #he city's and
Eagan's industrial develapments where there is very little office.
��-Mr. Steingas stated that he would pxepaze a list af shuctures.
Administratar Lawell referred to a ponding issue - Mn/DOT
purchased anly an easement for the area on wlueh it canstructed the
ponding area, not fee title, whereas Tuthill thought it was laoking at
�iae balance af the site, exclusive af the pand.
Mr. Jiovanazza the parcel was advertised acreage wise, less the
ponding azea, and National Rod End is concerned abaut the future
Iiability of owning the pand. He stated that the parcel is 4.'7 acres
.without the ponding area, which is 2.75 acres approximately.
.
� Administrator Lawell stated that the issue becomes tha.t Tuthill does
� nat want to acquire the ponding azea, if they aze going to acquire the
' property, it would entail splitting the property and leaving the pond
as a separate parceL He stated that the issue is whether Councii
wauld consider a division in the future.
Mr. JiovanazzA stated tl�at his corporation has an enviranmental
, issue with the pond, and �here are very few advantages to the fum to
own the pand, and much potential liability in the future should there
: be a spill from a tanker truck in the future, He stated that it becomes
, a legal issue, and M�OT has indicated that they would be
apprehensive about indemnifying Tuthill from any liability. He
stated that the issue jusi came up and has nat been resolved
� . Mayor Mertensotta stated that his initial respanse io dividing off the
. pond would be no.
! Mr. Jiovanazzo sta.ted that his firm would da the maintenance on the
pond but is cancerned about liability. Responding to a question on
�
the project timetable, he stated that he is cantemplating winter
construc�ian.
Further discussion on the matter was tabied.
PAGEL R4AD STOP SIGNS �ouncil acl�iawledged a memo from Engineer Mogan regarding
four way stop signs at Pagel Raad and Keakuk Lane. Council also
� acknawledged a Iet%r from 7ames Lasleben, 815 Hazel Caurt,
, objecting to the proposed change from a three-way stap intersectian.
Page No. 12
October 17, 1995
Mayor Mertensotto stated that the Losleben letter indicates most
people are speeding through the intersection as they come off T.H.
149 onto Pagel. He also felt problems at the intersection would
increase in severity because the pedestrian path will not be striped
�- � until spring. He felt that the intersection should be made a four-way ���'�• ---
stop before the pedway is completed, in order to keep people from
speeding through the intersection.
Mr. Losleben stated that the he believes people will continue to
speed through the intersection regardless of a fourth stop sign. He
felt that people just need to be reminded from time to time, by police
ticketing, that the speed limit is 30 miles per hour. Regarding the
pedway, he stated that it should be much safer now, because the
toadway will be much wider, the roadway has been lowered, and the
, pedway will be striped. He opposed the stop sign, feeling that the
situation is safer now because the street is 32 feet wide and there
will be a dedicated pedway.
Councilmember Smith asked if the existing signs aze just stop signs
or if there is signage that the fourth part of the intersection does not
stop.
Mr. Losleben responded that there is no other signage but it would
be helpful if signs were installed to notify people that it is a three-
way stop intersection. He felt that there should be more publicity on
- the issue so that people can give their input, and asked. that a
decision be delayed until after the street is finished and some police
enforcement has occurred.
Further discussion on the matter was tabled until November 21 to
allow additional citizen input.
COLONY TOWNHOUSE Council aclaiowledged a memo from Engineer Mogan regarding
STORM WATER PROJECT bids received for the joint Lilydale/Mendota. Heights Colony
Townhome storm water improvement project.
Ayes: 4
Nays: 0
After brief discussion, Councilmember Krebsbach moved to grant to
the City of Lilydale approval to accept the low bid of Lametti &
Sons, Inc., and to execute a contract for the conshuction of the storm
sewer improvements, with the condition that Lilydale be notified
that Council wishes to approve any change orders.
Councilmember Smith seconded the motion.
Councilmember Smith asked about costs if Mn/DOT does not
participate.
Page No. 13
October 17, 1995
Public Works Director Danielson responded that the Joint Powers
Agreement calls for a 50/50 cost split and that he is confident that
Mn/DOT will participate.
WETLANDS REPLACEMENT Council acknowledged a memo from Engineer Mogan regarding
wetland replacement plan approval for the Mendakota Country Club.
Mayor Mertensotto briefly reviewed the plan. He stated that what is
proposed is an improvement to the Mendakota property.
', Public Works Director Danielson stated that the proposal is
, consistent with the wetlands permit which the city granted subject to
, �hether or not a wetlands conservation act permit was needed. It
' ; has been determined by Barr Engineering that there was more than
I 400 square feet of wetlands being filled, and there is 3,000 square
,' feet to be filled He informed Council that notices have been sent to
; a11 necessary agencies and there have been no negative comments.
I He pointed out that the wetlands replacement is more than ten to
� one. He stated that the only sta.ff concern now is the elevation of the
j water - Mendakota is looking at raising. the water a little lugher than
staff would like because of concern over back up into the storm
sewer line that feeds into the site.
Ayes: 4
Nays: 0
CELL,ULAR TELEPHONE
TOWER AMENDMENT
After discussion, Councilmember Krebsbach moved to approve the
wetlands replacement plan for the creation of 0.90 acres of
replacement wetland on the Mendakota. Country Club on the
Southeast quarter of the Southeast Quarter of Section 26, Township
28 North, Range 23 West in the City of Mendota. Heights subject to
the conditions stipulated at the time the wetlands permit was
granted.
Councilmember Smith seconded the motion.
Council acl�owledged a memo from Assistant Batchelder regarding
a proposed ordinance amendment to address cellulaz telephone
towers.
Mayor Mertensotto stated that he thi.nks that at the present time,
Council has set the criteria and precedent for 75 feet, and he feels
that the current ordinance conditional use procedures and zoning
district standards aze adequate and gives Council more flexibility in
dealing with applicants.
-.,..- _ _
Page No. 14
October 17, 1995
Councilmember Smith stated that her concern is that technology is
rapidly changing and it would be very difficult to set down
appropriate standards.
Councilmember Krebsbach supported the comments;fiut-asked that
stafFresearch what other communities are charging for the use of
water towers.
It was the consensus to take no action on the matter.
VARIANCE PROCEDURES Council aclrnowledged a memo from Assistant Batchelder regarding
a proposed amendment to the variance section of the Zoning
Ordinance.
�
�Mayor Mertensotto stated that he has spoken to Attorney Hart about
the proposed amendment and Attorney Hart is very concerned that
Council give careful thought to the proposal. Attorney Hart's
concern was that if an applicant had the consent of his neighbors, he
might think it is implied that the vaziance would be granted.
Councilmember Krebsbach stated that she feels that it would not be
appropriate for Council to base approval solely on consent. She
stated that there are other factors which must be considered in
addition to consent of neighbors.
Councilmember Smith felt that the intent is to give Council greater
latitude in making decisions but agreed that the provisions would be
interpreted differently.
It was the consensus to take no action on the matter at the present
time.
MONTTORING WELL Council aclrnowledged a memo from Public Works Director
AUTHORIZATION Danielson regazding the installation of a monitoring well at the SOS
station.
Public Works Director Danielson explained that the SOS has taken
some borings and discovered that there is ground pollution as the
result of its gas operation, and have hired a contractor to work with
the PCA to clean up the site. He informed Council that the
contractor has done some soil borings to determine the extent of the
pollution and is still working towards that end and has installed an
extraction well on the site, and has done a test boring on the city
property to the west, and has found that the pollution extends over to
that site. He stated that the contractor would like to put a monitoring
well on that site to determine how well the extraction process is
Page No. I S
October 17, 1995
' working, and they need city approval since the well would be on city
property.
Mayar Mertensotto responded fihat the city must irnaw how iong the
well will be in place. -
Public Works Director I7anielson responded that the well is just a
hole with a pipe #hat wili come out of the ground abaut two feet. He
i stated that it is unknown at this time how long it will take to clean
the site, but it will be fairly clase to Lexington.
Councilmember Smith asked if the Iocation of the we1l is in a place
that the city would find acceptable if it becomes a long-term venture.
s�ated ttaat she wouid Iike SOS to work wi.th the city over the
; lacation of the well to ensure that there is some utility ta the
praperty so that the city is not responsibie for paying for relocation
in the fature should the lot develop.
Public Warks Directar Danielson responded that the maximuin
dwration of the we11 use would five to seven years, and the plume
will dictate where the well must go.
Mayar stated that it should be somewhere within 10 feet from the
right-of-way, because that would be the absolute minirnum setback
for developmeni.
Acting City Attomey Michael DuffY s#ated that the right-of-entry
agreement should clarify that SOS will cap the well when they are
finished using it and the city may also want to ask for an
indemnification so that if there is gas on the properry they will have
to clean it up.
Councilmember Huber suggested that SOS also be required to
submit certification to the city when tlie well is capped that the area
is clean.
Councilmember Krebsbach moved to authorize the Public Works
Duector to execute a"Right of Entry/Monitoring Well Installation"
and I}akota County Enviranmental Management Department's
for�ms, conditioned that when the manitoring we11 be certified to be
clear upon abandonment, and that it be located na fiuther than ten
feet of any existing road right-af way.
Councilmember Smith seconded the motian.
Ayes: 4
Nays: �
Page No. 16
October 17, 1995
RESCHEDULE MEETING Councilmember Krebsbach moved that starting time of the
November 7 meeting be delayed to 8:00 p.m. due to the fact that the
school district is conducting a referendum on that date.
Councilmember Huber seconded the motion.
Ayes: 4
Nays: 0
COLINCIL COMMENTS Council discussed a complaint received over late conshuction noise
on the Heaver project.
ADJOURN There being no further business to come before the Council,
Councilmember Krebsbach moved that the meeting be adjourned.
Councilmember Huber seconded the motion.
Ayes: 4 ��
Nays: 0
'TIME OF ADJOURNMENT: 11:37 o'clock P.M.
I�4M11�.��
Charles E. Mertensotto
Mayor
Kathleen M. Swanson, City Clerk
CITY OF MENDOTA HEIGHTS
C� '
DAKOTA COUNTY, MIlVNTSOTA _
RESOLUTION NO. 96-
RESOLUTION ESTABLISHING 1996 CITY DEPO5ITORIF.S OF FUNDS
BE IT RESOLVED by the City Council of the City of Mendota Heights, that the
following institutions be designated as depositories for City funds and securities for 1996:
Dakota Bank
Signai Hills State �ank
Norwest Bank of Minnesota.
Cherokee State �ank
First Bank of Min$esota
American Bank
LaSalle Bank
Minnesota Municipal Money Market Fund
Prudential Securities, Inc.
7uran and Moody, Inc.
Dain Bosworth Company
BE IT FLTRTHER RESOLVED that investments of City funds be in aay securities
authorized by Minnesota Statutes Chapters 118.17, 475.66 and 471.56.
Adopted by the City Council of the City of Mendota. Heights this 2nd day of January 1996.
CITY COUNCIL
CITY OF MIIVDOTA HIIGHTS
By
� Charles E. Mertensotto
Mayor
ATTEST
Kathleen M. Swanson
City Clerk
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, NIINNESOTA '
RESOLUTION NO. 96-
RESOLUTION ACCEPTING PLEDGED SECURITIES FOR 1996
WHEREAS, every designated depository of City funds must provide collateral or other
security to the City to protect against fmancial loss, pursuant to Minnesota Statutes Chapter
118.01 and 427.01; and
�
V��F�i'+,RF,A�� � financial institutions designated as depositories for 1994 are member of
the Federal Deposit Insurance Corporation (FDIC) which provides suitable security up to
established limits; and "
�VHFRT.AS, the City's deposits in financial institutions routinely exceed these established
limits necessitating the provision of additional security.
NOW THEREFORE BE IT RESOLVED that the following pledged securities be
accepted by the City as additional collateral for calendar year 1995:
I..i � i�► �.i
$500,000 Fed. Farm Loan Bank 6.91 °b due 08-04-98
$100,000 U.S. Treas. Note 4.375� due 11-15-96
Adopted by the City Council of the City of Mendota Heights this 2nd day of January, 1996.
:
ATTEST
Kathleen M. Swanson
City Clerk
CTTY COUNCII.
CITY OF MENDOTA HIIGHTS
Charles E. Mertensotto
Mayor
$
� � r� • • :
i� �
December 28, i99S
Tfl:
FROM:
Mayor, Ciiy Council and City Administrator
Shawn Sanders, Civil Engineer I S S
SUBJECT: Update of MSA Streets Designation
DISCUSSI4N•
At its last City Council'meeting, the Engineering Depamnent was asked by Council to
look into the possibility of adding Lake Drive from Mendota Heights Road to Dodd Road
(TH49) to its list of MSA streets. Lake Drive could not be included in the list because the
City had only 0.36 miles remaining for designation. By updatiung the Annual Cerificatian of
Mileage to MSA and removing Emerson Avenue (Dodd Road To Delaware Avenue) from the
original list, we were able ta gain enough mileage to designate Lake Drive as an MSA street.
A1ong with revacation af Victaria Road from Marie Avenue to T�i13 �Sibley Memorial
Highway) the City has 2.58 miles for designatian, The list of streets has been updated and
include the following;
Street
Emerson - Wachtler Avenue ta Sylvandale Road
Ivy Falls Avenue - Sylvandale Raad to Dodd Road
Sylvandale Road - Emerson to Trunk Highway 13
Daugias Road - Lexingtan Avenue ta Victaria Road
Lake Drive - Mendota Heights Road to Dadd Raad
TOTAL
I.ength
U.3U miles
0.23 miles
0.7i miles
0.45 miles
0.6'i miles
2.36 mii�s
The total af the stmets equai 2.36 miles, leaving a surplus of 0.22 miles. This
difference could be saved and used when more new streets are constructed and mileage
accumulates. Other streets that could be considered for MSA street designation include:
Emerson Avenue, First Avenue, Clement Street, and Copperfield Drive.
If we designate any of the listed streets as MSA now, and change our mind latex, it is
possible to eliminate one street and designate a different street, as long as no maney has been
spent an the road.
A
RECOMIV�ENllATION•
I recommend that Council designate the following streets as a Municipal State Aid
Streets:
Emerson - Wachtler Avenue to Sylvandale Road
Ivy Falls Avenue - Sylvandale Road to Dodd Road
Sylvandale Road - Emerson to Trunk Highway 13
Douglas Road - Lexington Avenue to Victoria Road
Lake Drive - Mendota Heights Road to Dodd Road
0.30 miles
0.23 miles
0.71 miles
0.45 miles
0.67 miles
and revoke Victoria Road as a MSA street, from Marie Avenue to Trunk Highway 13 (Sibley
Memorial Highway).
ACTION REQUIRED.:
Review possible MSA roi�tes and then if Council concurs with the recommendation
they should pass a motion adopting Resolution No. 96- RESOLUTION REVOKING
MiJNICIPAL STATE AID ffiGHWAYS and Resolution No. 96- , RESOLUTION
ESTABLISHING MUNICIPAL STATE AID ffiGHWAYS.
SS:dfw
i',
City of Mendota �Ieights
Dakota Caunty, Minnesota
RESOLUTION NO. 96-
RE50LUTION ESTABLISSING MUNICIPAL STATE AID ffiGHWAYS
W�IEREAS, it appears ta the City Council of the City of Mendata Heights that the
street hereinafter described should be designated Municipal State Aid Streets under the
provisions af Minnesota Law.
N4W THEREFORE, BE IT RESULVED, by the City Council of the City of
Mendota Heights that the streets described as follows, to-wit:
1. D►ouglas Road from Leac�ngtan Avenue to Victoria Road
2. Emerson Avenue from Wachtter Avenue to Sylvandale Road
3. Sylvandale Road from Emerson Avenue to Trunk Highway 13 (5ibley Memorial
�Iighway}
4. Ivy Fa11s Avenue from Sylvandale Road to Dodd Road {"C,�I49}
5. Lake Drive from Mendota xeights Road to Dodd Road {�[�I�9}
be, and hereby is established, iacated and-designated a Municipal State Aid Street of said City
of Mendota Heights subject to the approval af the Commissioner af Transportation af the State
of M[innesata. -
BE IT F`URT�ER F►ESULti'ED, that tha City Cierk is hereby authorized and directed
to forward two certified copies of this resolution ta the Commissioner of Transportation for his
cansideratian, and that upan his approval of the designation af said street or portion thereof,
that same be conshucted, improved and maintained to be numbered and known as Municipal
State Aid Streets 1 i0, 111, 112, i 13, 114 respectively.
Adopted by the City Gouncil of the City of Mendata Heights this 2nd da.y of Janiiary, 1996.
ATTP.ST:
Kath2een M. Swanson, City C2erk
GITY COUNCIL
GTTY OF MENDOTA HIIG�iTS
:
Charles E. Mertensotto, Mayor
City of Mendota Heights
Dakota County, Minnesota
RFSOLUTION NO. 96-
RESOLUTION REVOI�NG MUNICIPAL STATE AID ffiGHWAYS
WHEREAS, it appears to the City Council of the City of Mendota Heights that the
road hereinafter described as a Municipal State Aid 5treet under the provisions of Minnesota
Laws.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of
Mendota Heights that the road described as follow, to-wit:
Victo�ia Road, IVlarie Avenue to Caren Road
^ and
Victoria Road, Caren Road to TH13 (Sibley Memorial Highway)
be, and hereby is, revoked as a Municipal State Aid Street of said Mendota FIeights subject to
the approval of the Commissioner of Transportation of the State of Minnesota.
BE IT FLTRTHER RESOLVED, that the City Clerk is hereby authorized and directed
to forward two certified copies of this resolutioa to the Commissioner of Transportation for
consideration.
Adopted by the City Council of the City of Mendota Heights this 2nd day of January, 1996.
CTTY COUNCII.
CITY OF MENDOTA HIIGHTS
:
ATTPST:
Kathleen M. Swanson, City Clerk
Charles E. Mertensotto, Mayor
CITY OF MENDOTA HIIGHTS
lul:�u •
December 28, 1995
TO: Mayor, City Council and City Admini�
FROM: Richard A. Gill, Code Enforcement Officer j�
RE: Rear Entry and Vestibule at Snyder Drug Store
�.�r:•� �•.
Jim Everson, representing Paster Enterprises, has submitted plans and applied for a
building permit for the addition of a rear entry door and vestibule at the Snyder Drug Store
and restaurant at the Mendota Plaza, 750 Highway 110.
� �.
This new door will provide access from the south parking lot where the trucks/buses
have to park, and will certainly improve the exiting from the building in case of an
emergency. The plans as submitted comply with State Building Codes and City Ordinances.
I; ' • ulul' .1� : Y • .
I recommend that the City Council approve the construction of the xear entry to Snyder
Drug as proposed.
r_��• . : - • ,�: - .
If Council wishes to implement my recommendation they should pass a motion
authorizing me to issue the building permit for the rear entry at Snyder Drug.
CITY OF MENDOTA HEIGHTS
December 28, 1995
To: Mayor and City Council
From: Kevin Batchelder, Interi.m City A tor
Subject: Drug and Alcohol Testing Policy
DISCUSSION
At the November 7, 1995 meeting, the City Council authorized Mendota Heights to
join the Association of Minnesota Counties (AMC)/Minnesota Counties Insurance Trust
(MCIT�/Medtox Drug and Alcohol Testing Consortium for the purpose of conducting our
Drug and Alcohol Testing program. The Drug Free Workplace Act, passed by Congress in
1988, requires that employers with less thaa 50 safety sensitive drivers (public works
employees with a commercial driver's license) implement a Drug and Alcohol Testing program
by January 1, 1996.
In order to have a program that meets the requirements of the federal rules, it will be
necessary for the City to adopt a Drug and Alcohol Testing policy. The policy is to guide the
implementation of the program. Following our registration with the AMC/MCIT/Medtox
consortium, a model policy was sent to us for our review. (Please see attached model policy.)
In order to meet the federally required deadline of January 1, 1996, I am
recommending that City Council adopt this model Dnig and Alcohol Testing Policy, to Ue
revised where appropriate and to insert the City of Mendota Heights in as employer. After
meeting this deadline, a policy that is "Mendota Heights specific" can be drafted to meet our
needs and be consistent with existing personnel policies and labor agreements. By adopting
this model policy, the City will be in compliance with the letter of the law and we may begi.n
to participate in the AMC/MCIT/Medtox program.
ACTION REOUIRED
If the City Council so desires, they should pass a motion to adopt the model Drug and
Alcohol Testing policy, to be revised where appropriate with the City of Mendota Heights
inserted as employer.
ASSQClAT101� OF
�� � � �
14iINNESOTA COUNTIES
TRANSPORTATION EMPLOYEE DRUG AND ALCOHOL MODEL POLICY UNDER
THE Ol��IlVIBUS TItANSPt3RTATIUN EMPLOYEE TESTING ACT
The abuse af drugs and alcohoi is a nationwide probiem which affects persans af every age, race and
gender. The Employer recognizes that wark performance and safety problems aze created when
employees use or abuse illegai drugs andlar aicahol. The Empioyer wishes to provide a safe
workplace far its employees and to maintain a drug and alcohol free workplace. The Employer has
established the following policy on c�rugs an@ alcohoi with drug and a�cohol testing provisions
mandated by the 4nnnibus Transportation Emplayee Testing Act of 1991,
.
PULICY
All employees aze strictly grolubited fram using, possessing, selIing, transferring, or being under the
influence of drugs or alcohol while working or performiing job duties or while on the Employer's
premises or while ogerating the Employer's vehicles, machinery or equipment. No empioyee shall
perfonn safety-sensitive functians within faur hours after using alcahol. "Drugs" aze defined as any
controlled substance. Any employee found to be in violation af this golicy is subject to discigline up
to and including termination of empioyment. ,
COVERA.GE
The Omnibus Transportation Ernployee Testing Act requires that all employees whose job duties
inciude aperating a commercia2 mator vehicle and who are required to hoid a com�rercial driver's
license shall be subject ta drug and alcohol testing, "Commercial Motor Vehicle" (CM� means a
motor vehicle or cambinarion of motor vehicles �ased to t��anspart passengers or progerty �f the motor
vehicIe meets any one of the fallowing criteria: -
A. Has a grass combination rativag of 26,001 or more pounds inclusive of a towed unit
� with a grass vehicl� weight rating of more ihan 1Q,000 pounds; or
B. Has a gross vehicle wei�ht rati�g of 26,OOi or more pounds; or
C. Designed to transport 16 ar more passengers incluciing the driver; or
D. Is of any size antl is t�sed in the transgartation of materials found to be hazardous for
the purposes of the Hazardaus Materials Transportation Act and which require the
motar vehicle to be placarded.
All applicants, including persons currendy employed by the Employer, that apply for a position where
jab duties inctude aperating cornmerciat motar vehicies wiil be required ta tak� a drug and alcohol
test if a job offer is made, _
� Association of Minnesota Counlres Fage 2
btinnesota Counties Insurunct Tiust
DEFINITIONS
1. Accident means an occurrence involving a CMV operating on a public raad which results in:
a) A fatality; or
b) Bodily injury to a person wha, as a result af the injury, immediacely re�eives medical
treatment away from the scene of the accident; or
c} C?ne or more motor vehicles incurring disabiing damage as a resuit of the accident,
requiring the vehicte to be Eransgorted away from the scercr by a tow truck or other
vehicle.
2. Alcoho� mear�s the int�xicating agent in bevrage alcohol, ethyt alc�hai or othrr law
motecular weight alco}io� including methyl or isv�ropyl alco�ol.
3. Breath Alcahol Technician (BA'T) means an in�lividual who instructs an.d assists individuats in
the aicohol testing pracess and operates an EBT.
4. Confirmation (or confirmatary} test. In drug testing, a secand analytical procedure to identify
the presence of a specific drug or metabalite that is ind�pendent of tne screening test and that
uses a different technique and chemical principle from that of th� scr�cning tc:st in �rder to
ensure reliability and accuracy. (Gas chromatographylmass spectromeiry (GClMS) is the anly
autharized confirmation method for cocaine, marijuana, opiates, aznphetamines, and
phencyclidine.} in alcahol testing, a secand test, follawing a scrcening test with a result of
0.02 or greater, it�at provides quantitative data of alcohol concentration.
5. Controlled substauce has the meaning assigned by 21 U.S.C. 802 and inclades ail substanc.es
tisted on Scheduted 1-5 as they ma.y be revised from time to time {21 C.F.R. Part I308).
6. DHHS. The Department of Healtb and Human Services or any designee of the secretary,
Depastment af Health and Human Services.
7. Drug means any substance (other than alcahol) that is a controlted substance as defined in this
section and 49 C.F.R. Part 4Q.
8. Evidential breath testing device (EBT� means an EBT approved by the Natianat Highway
Traffic Safety Administration (NHSA) for sh� evidentiat :estinb of breath.
9. FWHA. The Federal Highway Administratian. .
14. Medical Review Officer (MRO) means a ticensed physician responsible for receiving
Iaboratory resutts generated by an employer's drug testing program who has Irnowledge of
suhstar�c: abuse disordcrs ard has app:opr`.ate medicat tra�nind to interpret and ev�uate an
individuaPs ca�rmed positive test result together with his or her medical lustory and any
other relevant biomedical inforn�ation.
Association of Minnesata Counties
Minnesota Countics Insuranct.Trust
11. Random selectian means a mechanism far selection af employees Por testing where each
emptayee has an equal chance of being teste� cach time setections are made.
Page 3
12. Reasonable suspicion means that the Employer believes the appearance, behavior, spcech or
body odors of an employee aze indicativc of thc use of a controlled substanco or alcohol based
on the observation af ai least one {1} supervisor or a�ciai who has received t��aining in the
identification of behaviors indicative of dtug and alcohol use.
13. Refuse to submit (to an alcohol or contralled substance test) means that an employee:
a) Fails to provide adequate breath for te:ting wikhout a valid ma�ical explanation after
he or she has receiv�d notice of the rer�uirement for breath testing;
b} Fails to provide adequate urine for controlle�l substances testing without a valid
medical erplanation .after he or she �as received natice of the requircm�nt for uri7e
testing; or
c) Engages in conduct that clearly obstructs the testing process.
14. Safety-sensitive funcdon means all time from the time a driver begins to work or is ra�uired
to be in read`utess to wark until ch;e time helshe is relieveci fram wark and a12 responsbility
for perfornung work and includes the following:
(1) All time at a carrier or shipper plant, torminal, facility, ar other property, ar on any
public property, waiting to be dispatchai, untess the driver has been relieved from=
� dury by the mator carrier;
(2) All time inspecting equipment as required by the Federal Motor Carrier Safery
Regulations, or otherwise i,nspeciing, servicing, or cor�ciitioning a CMV at any time;
{3} All time speni at the driving controis af a C`MV;
{4} Ali time, other th�n driving time, iu �r ugon any CMV excegt timc spent resting in a
sleeper berth;
(5) AII time Ioading or unIoading a velucle� supervising, or assisting in the loading or
unloading, attending a vehicle being laaded or unloaded, remaining in readinsss to
operate the vehicte, or in giving or receiving receipts for shipments 2oauied or
uriloaded;
(6) All time spent performing the driver requirements on the Federal Motar Carrier
Safety Regulatians relating to accidents;
{7} All timc repairing* obtaining assis#anr.e, ar remaining in atte�dance upon a disabied
vehicle;
Associalion oj Minnesola Counties
Minneso�a Counlies Insuranct Trust
Page 4
15. Substance Abuse Professional (SAP) means a ticensed physician or a licensed or certified
psychotogist, social worker, employec assistance professional, or addiction counselor
(certified by the National Association of Alcoholism and Drvg Abuse Counselors Certification
Comcnission) with Iaiowledge of and clinical experience in the diagnosis and treatmcrn of
alcohol and controllod svbstances-related disorders.
CIRCUMSTANCES UNDER WHICH DRUG AND ALCOHOL TESTS
SHALL BE REQUIRED OR REQUESTED
DURING THE APPLICATION PROCFSS. All job applicants, including persons currendy
employcd by the Employer� applying for a job where duties include operating the Employer CMV's
are required to undergo testing for alcohol and drugs if a job offer is made. The job offer is
contingent upon a negative dc7ug and alcohol test report and the applicant's written agreement
authorizing former er�ployzrs to release to the Employer all inforn�tion on the apglicant's alrohal
tests with a concentration resuIt of 0.04 or greater, positive controlled substances test results, and
refusals to be tested, within the preceding two years.
REASONABLE SUSPICION. A drug test shall be required if the Employer has a reasonable
suspicion that an employee has violated the provisions of this policy regazding alcohol or controIied
suhstances. Reasonable suspicion alcohol tests should be administered as soon as practicable, If the
test is not administered within 2 hours� che reason shall be documented. �
If the alcohol test is not administered witlun 8 hours alI attempts to conduct the test shall cease and
the reasons shall be documented. Notwithstanding the.absence of a reasonable suspicion alcohol test.
the employee shall not be pernutted to perform or continue to perform safety-sensitive functions until
twenry-four hours have etapsed following the determination of reasonable suspicion.
POST-ACCIDENT. A post-accident atcohol and drug test is required if an employee operating a
CMV is involved in an accident, as defined in this policy, that results in;
1. The death of a person or persons regardless of the amount of vehicle or property damage; or
2. The employee receives a citation for a moving traffic violation arising from the accident.
The employee must provide an alcohol test sample as soon as practicable after the occurrence of the�
accident. If the em�loyee does not receive the test within 2 hours of the accident� the reasons shall be
documented. After 8 hours, all attempts to conduct the alcohol test shall cease and tP�� reaso.:� shall
be documented. The employee must provide a urine sample for control(ed substances testing as soon
as practicable after the accident. After 32 hours, all attempts to conduct the test shall cease and the
reasons shall be documented. An employce subject to post-accideni testing must remain avai�able or
the employee shall be considered to have refused to submit to testing. The employee is protabited
from using alcohol for 8 hours following the accident or until the employee has undergone a post-
acciden± slcohol tess, whi�hever comcs fir�t. _�
Association of Minntsota +Countres Page 5
Minnesola Counties Insurance Trust
RETtJRN-TO-DUT"Y TFSTING. An cmplayee faund. ta have vzolated this paticy shall not retum to
wark until after undergoing retum-to-duty tests indicating an alcohaI concentration of tess than 0.02
and a verified negative result for=canira}ted substances.
FCtLLOW-UP TFSfTNG. Fotlowing a determination by � SAP that an employee is in need of
assistance in resalving problems with a�cohoi abusc andJar cantralled substances use, au emptaycc
shall be subje�t ta unannounced follow-up alcohol andlor controlled substances testing as dir�d by
the SAP. Follow-up testing shalt not exceed b0 months fram the date of tht emp�oyee's retum to
duty. '
RANDOM TEST�iG. The Employar will randomly se.ect tmployees subject to this policy for
unannounced aicohol and cantrolled substances testing using a camputer baseci random numtfer
generator that is matched with an �mployee's identifying number. Alcahoi testing shall be performed
jusi hefare, during ar aher an emplayee's perfor�nance af safety-sensitive duties. Employees sele�ted
for testing must proceed immediate�y ta ihe testing site; provaded, hawever� that if an emplayee is
perfarming a safety-sensitive funcdon at the time of notificatian, the employee shall cease performing
the safety-sensitive function and proceed ta the testing site as soon as possible. FWHA rules require
the Employer to conduct random contralled substances testing on SQ9� of the average number of
employees and random aicohot testing on 25 � of the average nuimber af emplayees. Emgloyees may
be selected for more than one test per year. Tests shail be spread reasonabty thraughout the year.
DRUG AND ALCOHOL TFSTING
Contralled sabstances testing is conducied by anaIyzing an employee's urine specimen. Split urine
samptes wiit be collected according ta FFiR�A regulatians, The employec will provide a urine sam�le
at a designated collectian site. The collection site person shali pour the urine specimen into two
bottles labelal "primary" and "split", seal the sgecimens, complete a chain of custody document and
prepare the bottIes for shipment to the testing laboratory for analysis.
if the empioyee is unable ta provide the apprvpriate quantity af wrin�e, the coltection sita gersan shall
instruct the employa to drink not more tha�n 24 ounces of iluids and, after a p�riod of no more than
two hours, again attampt ta provide a complatc sample. If the employx is still unable to provide a
complete sample, the testing shall be discontinued and thc Employer notified. Tha hfRt) si�alI refer
the emp2oyec far a medical evaluatian to dettrmine if ths employee's inability W provide a spe�imen
is genuine or constitutes a refusat to test. For prc-employment testing, ihe Employer may �lect to nat
have the refenat made and revoke the employment offer.
Drug test results are reparted directly to the NIRO by the tasting laboratory. The MRO reports the
resutts to the Empiayer designated contact person. If the results arc negative, the Emplayer is
informed and no further action is necessary. If the test result is canfirmed positive, the MRO shall
give the ernplayee an oppartututy ta discuss thc test result. The MRCi must review any medical
records supplied by an emptoyee ta determine if a confumai pasitive tcst is the result of ihc
er��layee �aving taken legally prescnbed medication. The MR4 shall notify each empioyee :hat the
employee has 72 haurs irt which to request a test af the split specimen at the employee's expense.
The MRO will contact the employee d'uectly, on a confidential basis, to determinc whether the persaa
wishes ta discuss the positive test zesult.
Associcrtion of Minnesota Cvuntie:
Minnesoia Counties Insu�anca Trust
Page 6
The MRCI will review the confirmat positive test resuIt ta dctemune whether there is an acceptable
medical reason for the positive result. The MRO shall verify and report a positive test result to thc
Emptoyer when ihere is na tegitimatc medical reason for a positive test rtsult as received fram thc
testing laboratoty.
If after making reasonable Cfforts and documenting these efforts� the MRO is unable ta reach the
emptoyee directly, ihe MRQ must cantact the designated Employcr contact person. who shall direct
the empioyee to contact the MRO. If the Employer contact person is unable ta cantaci the emplayee,
the employee will be glaced an suspension.
The MR4 may verify a test positivc without having communicated d'ucctly with the employee about
che test results under the foltowing circwnstanc,es:
t
l. The emeIoyee expressly declines the opgortunity to discuss tho test results.
2. The employee has not cor�tacte� the MRO within five days of being instructed to do
sa 6y the Employer.
The FWFiA alcohol test ru2es requiro breath testing actministered by a BAT using an EBT. Two
breath tests ace required to determine if a person has a prohibited atcohol concentration. Any resuit
less than 0.42 a�cohot co�centration is considered a"negative" test. if the a2cahol concentration is
il.02 or greater, a secor�d confirmation test must be canducted. If an e,-nptayu att�.vptc aad fails ta
pravide an adequate amount of breath, the Employer will direct the emplayee ta obtain written
evaluation from a licensed physician to deternune if the emptoyee's inability to provide a specimen is
genuin� ar canstitutes a refusal to t�.st. Alcohol test resslts are reported directly to the designated
Employer contact person. -
LIC'ENSED TESTING LABORATORY
The tesfing tabaratary s6all be Medtax Labaratories, inc., 402 Wesi Caunty Road D., St. Paul,
Minnesota 55112, 800-83Z-32d4, 612-636-?466, which is a iab certified to perform control2ed
substanc,e testutg according to DHHS regulations. ,
PRQffiBI'I'ED DRUG AND AUCOHOL RELA,TED CONDUCT
The following alcohol aaci controlled substance-related activides aze prahibited by the FVV�iA's drug
and alcohal rules far drivers af CMVs:
l. Reparting far duty or remaining on duty to gerform safety-sensitive fiunctions while
having an atcahol concentration of 0.04 or greater;
2. Being on duty or operating a� whiie thc employee gassesses alcohol, unless the
alcohol is manifest�ci and transported as a part of a shipment. This inctudes tha
pcssessicn of inedicines containing �lcohol (prescriFtion ar over-thc-counter�, unless
the packaging seal is unbroken;
3. Using alcohot while perfarming safety-sensitive functiuns;
Associatian of Minnesota Gounties �a8� 7
hiinnesola .Counti�s Insurance Trust
4. Perfarnling safety-sensitive functions within four hours after using alcahol;
5. When required to take a post-accident test, using alcohol within eight hours fallowing
the accident or prior to undergoing a post-accident aicohal test, whichever comes first;
6. Refusing ta submit to an atcohol ar controlled substance test required by ptrst-
accident, random, reasonable suspicion, or follow-up testing requirements;
7. Reporting far duty or remaining on duty, 'requiring the perfarmance of safety-sensitiva
functions, when the driver uses any contro2Ied substance, except when instructed by a
physician who has advised the driver that tbe substance does not adversety af%ct the
driver's ability to,safely operate a CMV;
' 8. Reporting for d�ityt remaining on duty or performing a safety-sensitive function, if the
driver tests positive for controlled substances.
C4NSEQUENCES TO EMPL4YEES ENGAGII�IG Il�i PRUHIBITED CONDUCT
Employees who have engagcd in prah:bited con�uct aze sut�jert to thr following cansequences
pursuant to FHWA rules:
1. Emplayees shall not be pemvtted to perform safety-sensitive functians;
2. Employees shall be advised by the Ernploycr of ihe resources available ta them in
evaluating and resolving problems associated with misuse of akohol or use of
controlled substances;
3. Employees shall be evaluated by a substance abuse professional wha shall daermine
what assistance, if aay, t31e empIayee neecis in resatving problems associated with
alcohol misvse and/or controlled substancG use; -
4. Before an employee returns to duty xequiring perforn�ance of a safety-sensitive
functian, ht/she shall undergo a return-to-dut}► test with a result indicating a breath
alcohal Ievet� of tess than 0.02 if tho canduct involved atcohol, or a controIIed
substance test with a verified negative result if the conduct involved controlled
substance use;
5. In addition, each empIoyee identifted as ne,eding assisiance in resolving groblems
associated with alcahol or conttolled substances shall be evaluated by a subscance
abuse professianal ta deternune that the enapioyee has followed the rehabilitation
program prescribed;
6. The employee shall also be subject to unannounced follow-up alcohol and contralled
substance tesEing.
Assocralion of Minnesota Counties
Minnesota Counties Insuranct �iust
,�M � i �iiCaT��i� i�f:f� ���rZ�Zi�`17iC�t 1�
FWHA rules require that iry thc event of an alcahol test result over 4.02 but lessythan 0.44. an
employee shali nat he pennitted to gerfarm safety-sensitive functions for not less tban 2� hours.
REFUSAL TC? UNDERGO TFS'I'Il�IG AND CONSEQUENCES OF REFUSAL
Pag� 8
'�tl agplir.anis and empl�yees have the right to refuse to uadergo drug and alcc�hol testing, If 3n
individual refuses to undergo drug and alcohol testing required by this policy, na such test sh�ll be
given.
/"� n applicant who refuses ta take a drug and alcahol test shall be disqualified from further
..�nsideration far the conditiena�y offered position.
.�.n empIoyee refusing to take a drug and alcahol test requircd by this poiicy shall not be perncitted to
perform safety-sensitive functians and wiil he considered insubordinate and will be subject ta
disciplinary action including passibie disnussal.
EMPUC3YEI�:/At'FLFCANT kiG:3TS
�Il appticants and emptayas svbject ta the drug testing provisians of this poIicy have the right to
request, at emplayee or applicant e�cpense, a retest of the split urine s��mple within 72 haurs af
receiving notice of a confirmed-positive test result. �
If the employee requests an aaalysis af the'sptii specimen within seveanty-two (72) hours of havisig
been infarmed of a verified positive test, the MRO shall direct, in writing, the laboratory to grovide
the spIit specimen to another DHHS-certified laboratory for analysis, If an employee has uot
c�ntacted the MRQ within seventy-rcvo (72) hours, the employee may present to the MRO information
documenting th�t serions illness, injunr, inability to contact the NiRO, lack of actual notice of thc
verified positive test, ar other circunutanccs unavoidably provenicd the omploye� from timely making
coniact. If the MRO concludes that there is a legitimate explanation for the ernployee's failur� ta
contact within seventy-two (72) hours, the MRO shall direct the anaIysis of the split specirnea
If the confirming retest is negative, no adverse actian will be taken against the employee and an
applicant will be considered for empIoyment.
The ernplpyer will nat discharge an empIoyee that, for the first time, receives a verified pasidve drug
or alcahol test resuIt unless:
1. the �mployee refuses to meet with a substance abuse professionai for the purpose of
a.i ev�,uation for alcahollcantro�ied substa:zce uselah�z.�e 2nd recommwnda;iens €or an
educational, counseiing or treatment pragram; or
Associution oJ Minnesota Counties
Minnesota Counties Insurance Tiust
Page 9
2. the er�loyee fails to enter the recammended prograrn, ar fails to successfiilly
complete the program; or
3. the employee €aits a rerurn-ta-duty alcaha! and controlled substance test at tht
successful comptetion of the recommended program or subsequenc unannounc�i
follow•up alcohol and controllai substance testing,
DISCIPLINE
Any person foEind to be in vielation of this poIicy is subject to discipline up to and includ'uig
discharge. Disciglinary actians taken pursuant to this palicy are appealable pursuant ta the procedures
established in the Employer's pe�sannel policy and rules or any applicable collective bazgaini.ng
agreement, hut not both, .
Nothing in this policy limits or restricts the right of the Emplayer to discipIine ar discharge an
ernployee for conduct which violates the Employer's policies ar rutes provided the emptoyee is not
tested for controllai substances or alcohol.
CONFIDENPIALITY 4F TEST RE�ULTS
All alcohoUcantrolted substanc,es test results artd required records are cansidezed canfidential
information. Any information cvncerning an individuai's test xesults and records shall not ix reteased
without the written pemussian of the individual exc�pt as provided for by regutatian or law.
ALCUHt}L AND CC}NTR4LLED SUBSTANCES CONTACT PERSC)N "�
The Emplayer designaied contact person will coordinato the implementatian, direction, and
acirnuustratian of the Employer"s atcohol and controlled substances policy. The contact person is the
grincigal contact for the collectian sicc, the testing lab, the MRO, the BAT anci the person tested.
Employee questions concerning this policy should be directed to the contact person.
The designated contact person is:
Name:
Position:
Phane:
Associaiion of Minnesotu Counties Page IQ
Minnesota Counties Xnsurance Trust
POLICY MODIFICATION
The Emplayer retains the right to modify this policy to canform to changes in regvlation ar law. *
I have received a copy of the Transportatian Empioyee Drug and Aicattai Palicy and havt becu
pravided information on the following:
1. The person designated by the employer to answer questions about these materials;
2. Who i� subject to alcohol misuse and contralled substance requirements;
3. Explanation of a safery-sensitive fi:nction;
r
4. What driver conduct is prohibited;
�
5. Circurnstances for� drug and/or a�cohal tesdng;
6. Procedures used to test for ihe presence of drugs and/ar alcahol;
7. The requirement that employees subrnit to controlled substance and alcohol testing;
8. 1�.n explanatian of what �.+anstitutes a refus�I to submit to testing;
9. The consequences for drivers violating the prohibitions of this rule, including the
immediate removal of the driver from safety-sensitive fu.�ctions;
l0. The cansequences far drivers faund to have an alcohol concentratian level of 0.02 or
greater, but less ttian 0.04; and
11. InfomAation concenning the effeets of a�cahat and +controlled substances use on an
individual's health, work, and personal life. Signs and symptoms of an alcohol or
controlted substancos probtem and availablc methods af uttervening when aa alcohoi
ar a controlled substances problem is suspa�ed, includiag confrontation, referral to
an employ� assistance pragram* andlar referrai to management.
Signature• Date;
Pl�ase print name•
107011Ipolicy2lblb
Assocuu`ian of M'rnauata Countus
Minrrrsota Crrunties Irtsw�areu Thust
A�a,pendix A
EFFECTS OF DRUGS
Performance Indicators of Substance Abuse
� --
The �rst indicators of drug uss are usually chaanges in general performance an� L�ehawior, such
as deter:oration in productiviry, guality of work, and attitude. Haa*evcr, thes� indicators may
erroneously paint to substanc$ abuse because they are simiIar ta the effects of �.ion-drug relat:.d
prablems such as jab stress, overwork, fatigue, or emotional problems. Moreover, non-cirug
related problems ma}� be compounded by drug use. Thus, it is critical tkat drivers and
supervisors be trained ta recognize th� vuious signs azd symptoms as a•ell as their limitatior_s
as indicatars of drug use.
General Indicators
The fullowing are general indicators of substance abuse.
Absertteeism; Tardiness or excessive use of sick leave may be observed. Drug and
alcohol affected employecs are absent an averxge of two or threc times mor� than the
non-drug using employee.
Sta, f j`' 7'urrtover: Chernically dependent people have disorganized lives. Many quit
rather than face deteccioa. Others transfer or are fued for poor and unsafe
performance.
Lozver� Productivity: 5n:dies have shown drug and alcohol affected emplaycGs perform
at about two-thirds of their actual work potential. Thus, any change in praductivity
nat attributable to other factors may bc susp�ct.
Equipment breakdowrt; Substance-abusing employees often do not ad�quately maintaia
thcir vehicles, because they either lose interest in their jabs, or laok farward to having
their equipment declared out of service as a means of avoiding work.
1
Associrztiv� oP ub'"us�rusatu Countia
M'rnnesota Countias Insumnce T�ust
Poor work quality: Shoddy work, rework, and ma:terial waste may be evident. In
drivers, decreased mental and physical agility and caacentiatian c�uscd by substance
abuse cauld result in greater numbers of FMCSRs vialations, general tr�c violations,
increased cargo damage or passenger complaints, missed schedules, incompletc c�r lost
shipments, and rnore traffic accidenu (both noa-regartable and reportsble).
Poor tnorale: Chronic drug abuse often creates wide moad swir�gs, uixiety, degression,
and anger. Non-drug using empioyees oftcn see drug abusers as poor team workers and
safety hazards,
Increased accidents anc� near misses: Impairred ernployees uc 3.6 times more likcly ta
be invoived in an accident. Even small quantities of drexgs in the system, as well as the
hangover effect, can cause a deterioratian of alertness, clear-mindedness, and rezctzon
time.
7'heft vf equipment and mate�rials: Drugs ue expeasivc. C:ocaine casts up to 5135 x
gram, One ounce of high potency marijuana costs S85 ta S125. Coinciding with the
drug abusers' need for moaey is the distortion cf theiar v�lue systems and judgment
caused 6y the drug, These chaages erade their loyaity arid dedication to their
ernployers.
C?bserving these indicators may be compticated bec,�use drug asxd alcohol-�busing ernptoyees
often develop survival skills to mako recagnitian more difficult, Initially, thesc performance
indicators are best addressed thraugh the routine perfarm�.ace monitoring and correction
processes. Typically, a supervisor may canfront an emplayee regarding job performance. This
confrontation is basad an objective, dacurnented information related ta performance
deterioration, not the specific signs of substanca abuse.
Specific {Physical} Evidcnce af Use
Signs and symptams pointing dirrctly to serious substance abuse include thc #allowing.
Faraphernulia: Ne�dles, hallaons, alum.inum fail wrappers, cocaine sniffing tools,
marijuana smoking pipcs and holders, and drug containers obviously nat used for
legitimatc purposts.
Presertce of drugs: Plastic sandwich bags of rnarijuana, srnall cantainers af tablets or
capsules, vzals or envelopes of powd�r, or empty beer, wine and liquor bottles.
2
Assvciatior� of Minnasota CowRties
M"uuiesota Cow�tus Insuranca Ti�ust
General Physical and Mental Effects af Drug Use
The physical and mentxl cffrcts af substance abuse occur nat only during intaxication {frorn
under 1 hour ta 24 hours aftcr iata�ke), but �Isa shaw ug in residu�I hangovers, fatigue
rebounds, and mental impzi.rmeat. 4ther physical and mcntal effects may incIude:
• Slow reactions
• Poor caordination
• Fatigve
• Delayed decision making
• Erratic judgment quality
• Confusion '
• Learning di�culty �
Behaviorat Signs of Substance Abuse
• Poor rnemary
• Loss af concentration
� Depression ar anxicty
• DiHiculty in sortirg out priority tasks
from nan-�s,.�ential ac�ivity
� Neurotic or psychotic behavior
• Rcfusal to accept aut�;ority
General performxnc� or bchavior problerns with an employez may indicate the �nvolvement of
drug or alcahol use. Examples of such behavior includcc
i A sudden change, usually for the worsa, in
attitnde, work performana ar behavior
• A`lackadaisical' or "`i don't care' attitude
{aften an indicatian of marijuana use)
• Deterioratiag ar emtic performanu
• Hangover symptoms
• Drug culture jugon
* Secretive behavior {e.g., inappropriatc
whispering, wearing suaglasses indoots}
• Wanting to be alone, avoiding `stnight" {non-
substance abusiagj -�„�arkers
•: For��cfulaess, iadecision, and arratic judgment
• Impulsive aad temperamental behavior
• CbaagGs ia persanal appeuance a�nd hygiene
� Jitters, hand tremors, hyperexcitability
• Cuelessnas
• Sleepiag on the job
Each symptom, by itself, may point to problcsns othcr thaan drug abuse. But, when a pattern begins to
devclop, the supervisar or manager needs to bt alert aad act quickly. When fuel�d by drug or �lcohol abuse,
these behaviors can lead to greater absentetism, higher openting cosu, serious praduction prcb2ems, a.nd a
defsnite increase in accideau and health care cosu.
3
Asaoc�iatian of M'uenrsota Countiu
M'cnnrsota �ounties tnsrrranca Trust
Physical Symptams af Substance Ahuu
Observable physic�l sigas and symptoms usually arc not apparent until tbc emptoyce' s abusc of drugs or
�2cohol has re�chcd aa advanced level. At advanced stag�s of drug use, the emplayee is less able ta disguise
t6e physical indicators, and often bccomes areless becausc af a ctauded mentaI state. Spt�c signs indude:
• Blood spots on shirt s7eeva (indicaiting
intraveaous necdle use�
• BIoodshat ar watery tyes (usuaily caused by
muijnana use�
• Changes in speech (e.g., slowed„slurred or
incoherent)
• Hand tremors '
• Intc,xicated behavior {e.g., swiying, staggering,�
• 4dor af aicohal oa brextla
• Odor of marijuana smoke
• Actual on-the-}ob, out-in•the-open drug use
• Paor coardinatian
Common job Sites Where Drugs Are Used
+ Racing heart, irregutu rhythms (cocaine and
amphetamincs often cause the heart to rcact
unpredictably}
• Runny nose or sores uauad nastrils (caused
by chronic saonir_g of cocaiae)
• Slow reactions
• Unsteady gut
• Very large or small pupi?s (r.arco:ics an3
deprtssants will cause the pupils to constrict;
cocaine and amphetamines wi2l cause the pupils
to dilate)
Drug users rend to frequ�nt certaia job sites w�iich either allow for the privacp n�cessary to
prevent detection or the anonymity which may be provid+ed by the cover of a crowded area.
Some cornman areas include:
� Lunchraom aad lounge arcas � Equipm�nt or star�ge raoms
• Pazking 2ots, cars, and othcr vchicles � Restroams
• Ramote uru of the worksite - �
Characteristics of the Five Controlled Substances
Marijuana (Cannabinoid)
Description
GenericlChemical Names: Dronahinal, Marinol, hTabilane
Cammon Street Names: Pot, dope, grass, hemp, weed, haach, herb, hash, joint, Acapulco
Gold, ree£er, sinsemilla, Thai Sticks
4
Assocurtiox of ,�i'uuusata Cauntres
bf'crencsota Cau�rties Insunance T}ust
Distinguishing Characteristics: Like tabacco, marijuana consists of dried, choppcd Ieaves thxt
are green to light tan in color. Thc secds arc oval with one slightly pointed cnd.
Marijuana has a.distinctiy pungent aroma resembling a combination of sweet alfalfa and
incensc. Less prevalent, hashish is a compressed, sometimes tar-like substance ranging in
color from pale yellow to black. It is usua�lly sold in srnall chunks wrapped in aluminum
foil.
Para�ihernalia: Gigarette papers, roach clip holders, and small pipes made of bonc, brass,
or glass are caznmoniy found. Smaking `bangs'" (large�bore pipes far inhaling largc
volum�s of smoke) can easily be made frorn soft drink cans and toilet paper rolls.
Metbod o, f Intake: Mazijuana is usually inhaled in cigarette or pipe smokc. Uccasion�lly, it
is added to baking ingradients (e.g., brownies} and ingested. Tctrahydrocazina�ainal {THC),
the active chcrnical detecCcd in urinalysis, is released by exposure ta heat.
Duratiors of Single Dase Ef�'ect: The most obvious effects aze felt for 4 to b hours.
Preliminary studies suggest that performance impairment lasts longer. The active chemical,
THC, stores in bady fat and is slowly metabolized over time.
Detection Tirtt�. Traces af marijuana will remain in thc urine of an occasional u:.er for up
to one week, and, in thc caxe of a chronic user, for 3 to 4�veeks.
Dependency Level: Evidence iridicates rnaderue psychologic�l dependence.
Signs and Symptoms
Euidence of Presence of Marijuana: Plastic bags (commoniy used to sell marijuana};
smaking papers; raach clip halder; sm�ll pipes of bane, brass, ar gl�ss; distinctive odor.
" Physical Symptoms: Raddened eyes (oftcn masked by aye drops}; stained fingertips from
holding `jaints', particularly for non-smokers; chronic facigse; irrixacing cough, cbronic
sare thro�t; accelerated heut beat; slowed speech; unpa.ired motor coordination; altered
perception; increascd appotite.
Behavioral Symjatoms: Innpaired memory; time-space distortions; feeling af euphoria; panic
reactians; paranoia; "I don' t c�r�" attirude; false sense of pawer.
5
Associatian af M'uucasota eountus
M'uueesota l^,ountus Inswzrnce Tiuct
E, f j`'erts of Marijuana Use on the Indi�rtdual
General Health Ef j`'ects:
• Smaking marijuana irritates the lungs, Chranic smoking causes emphysema-like
conditions.
• One cigarette �joint} of marijuan� contains an amount of cancer-ca�sing
substance eguivalent to that of one half ta one pack of tobacco ciguettes.
• One joint caus�s the heart to race and be ov�rworkcd. Pcople with undia�nosed
heart canditions axe at risk.
* Marijua.na is cornmonly contaminated with the fungus Aspergillis, which ca.n
cause serious res�'uatory tract and sinus infectians.
• Because marijuana smoking lowers the bady' s immune system response, it raises
users' susceptibility to infection.
• Chronic marijuana smokirig causes chang�s in brain cells and bs�aia waves. in �
essence, the brain is less healthy aad does �aot work a�s efficiendy or effectively.
Does long-term l�rain damage accur? Marc research is requircd, but the
probablc a.nswer is yes.
• Cambining alcohol or atha depressant drugs and marijuana c�n praduce a
multiplier effcct, aggravating the irnpairing effects of both the dtpressaat and
_ mariju�.na. -
Reprodscctive Health Effects:
• The active claemical, THC, and 60 other chemica.Is in marijuana tend to
conccatrxte in the ovarics u�d testes.
* Chronitc smoking of marijuana in males causes a decrease ia the male sex
hormone, testosterone, aad an incrr.�se in the female seg hormane, estrogen.
The result is a decrrue in sperm count, which can lc�d to temparuy sterility.
t�ccasiana2iy, the onset af fem�e sex characteristics including breast
developrnent occurs in heavy users. �
• Chronic smoking of marijuana in fem�es causcs a decreue in fertility and �n
increase in testosterone.
• Pregnant women who art chronic marijuana sraokers havc a higher than normal
incidence of stil]born births, tarty termination af pregriancies, uad infant
martality rate during the first few days of life.
• In test animals, THC causes birth defects, inciuding rnalfarmatians oi the brain,
spinal cord, forelimbs, liver, u�.d water on the brain aad spina
�
AssociatioK of M'tnntsata Courrt:`es
M'rnnesota Countits Insur»na Tl�ust
• Offspring af test animals who w�rc exposed ta marijuana have fewer
chromosomes than normal, which causes gross binh defects or death af the
fetus. Pediatricians and surgeons bclieve that thc use of marijuuia by either or
bath parents, especially dursng pregnancy, leads to spcc�c birth dcfects of the
lrifatlt' $ ftGt 7�tld handS.
• One of the mast comman effects of prenatal cannabinoid exposure is
underweight newbarn babies.
• Fetal exposure may decrease visual functioning and cause ather aphthalmic
proble.ms.
Effects art Mental Performance:
Regular use can cause the following effects:
� Delayed decisiaa rnaking
• Diminished concentration
• Irnpaired shart term memory
� Irnpaired signal detection (abiliry to detea a bricf flash af light), a risk far users
who are operating machinery or vehicles
+ Impaired tracking (the abiliry: to follow maving objccts with thc eyes) and visual
distance mCasurements
• Erratic cagnitive {unction
• Distortions in time tstimatian
• Long-term nagativo effects on mental function knawn as "acute br�in
syndrome', which is characteriud by disord+ers in u�emory� GO�,IIit1VC £ilACtiOii�
sleep patterns, and physical conditiaa.
0
Ef�`'ects on Driver Performance:
The mental isnpairments resulting from the use of maxijuana producc reactions that can
lead to unsafe and erratic driving behavior. Distortions in visual perceptions, impaired
signal detectian, and altered reality can makc driving a velucle very dangerous.
F
Associution of Mirtnesola Caun�ies
M'�nnesota Cau�utus Insurcutce T'�ust
(Jverdose EfJ`'ects:
• Aggressive urga
• Aa7ciety
• Coxifiuion
+ Frxrfulness
• Hallucinatians
• Hoavy sedation
Withdrawal Syndromt:
• Sleep distur6ana .
• Hygeractivity
• Decreased appctite
Cocaiae
Description
• Immobility
• MentalI3ependeacy
• Panic
• Paranaid r�actiaa
� Unptc�sant distortions ia body image
• Irritsbi�ity
• CYastroiatestinal distress
+ Salivation, swLating, and tremars
GenerielCbemical hlarrtts: Cocaine Hydrochloride or Cocaine Bue
Common Strtet Names: Coke, cncic, snow, b2ow, flake, `C', toot, rack, bzse, nase candy, snort, white
hotse " •
Lkstinguishing Cbaracttristics: Cocainc is an alka�oid (organic 6�sa} derived from tht coca plant. In its
mare cammoa form, cocaine hydrachloride or `snorting coke' is a white to ueamy grsnulu or tumpy
powder chopped f�no befare use. Cocains base, rock, or crack is a crystalline rock about the siu af a small
pebble.
Parapbernalia: Cocaine Hydrochlcsride—single-edged rxzc►r blxda; a small mi:zar or piecc of smooth metal,
a balf strxw or metal tube; and a smatl screw ap or viai ar faldcd paper packet contuning the cauint (used
for snarting�; needles, tourniqueu (uscd for injectin�. Cocaine $ase—a `crack pipe' (smali glass smaking
device for vaporizing the csxck crystal}; a lighttr, alcohol lamp or small butane torch far heating th�
substance.
Method af Intakr: Cocaine Hydrochloride is snorted into the nosq rubbed on tbe gums, or injected inta
the veins. Cocaine Base is beated ia a glass pipe and the vapar is iahaltd.
Duration of Single Z?ost EffrM: ! ta 2 hours.
Detection Time: Up to 2 to 3 days after last use.
De�endency Lezfel: Research indicates possiblr physical deper.denca. Althaugh thete is insu�e':ent evidence
for humans, animxl studies indicate `reverse toleraaa", in which certxin hehavianl effects becamc stronger
with repeated use of cocaina Fsychological dependeaco on cocaine i.s known to be high,
8
Associalion of M"utnesala Cau,ritiut
M'jnnesota Coun�iu In.runa,rtca ?�ust
Signs and Symptoms
Ea�idence of Prtstnce of Cocaine: Smail fotded eavtlopes, ptutic bags, or viats used to stora coc,�ine; nzor
blades; cut-off drinkiag straws or rolled bills for snorting; small xpoons; hating appuanu.
Pbysical Symptoms: Dilated pupils; runny or imtatcd nose; profuse sweating; dry mautfi; tremors; ncedle
tracks; loss of apgetite; hyperaccitability; restlessness; high blood prGssuze; haart palpitatians; insomnia;
taikativcness; formicatiaa (sensatioa of bugs crawling an skia}.
Behar�7oral Syrnptoms: Increased physical activity; depressien; uoiation and secretive behavior, L:Zusua�
defensiveness; frequent absenca; wiue rnood swings; d;fficulty in eonceatration; pzranoia; ballucinations;
canfusian; false sensc of power �d con�rol.
E�ects of Cacair.c Use on tF�e Indi:a�ival
Physical Health Effects:
• Research suggcsu that regular cocaine use may upsat the chemical balance of the br.�in. A.s a r�.sult,
it may speed up thc aging process by causing irreparable damage to crxtical nerve cells. The onsct
ef nervaus system iilnases such as Parkinson' s c�ise�se could als� occur.
• Cocaine usa uuses tse h�art ta beat futer and harder urd npidiy increasas bload pressure. In
addstion, cocaine causes sgasms of blood vessels in the braia and heart. Bath cffects lr.�d ta ruptured
vasels causing svokes and hart attacks.
• Stl'OII�,' pSyC�'20�OgIC1i dtpCAt�CIICy C2II'BCCilT SVIt�2 dAC `hit' of cz�cic. Usuaily, mental depcndency
occurs within days of using crack, or within severxl months of snorting coka. Coc.�iae c�uses the
strangest mental dependcucy of any known drug.
• Treatmont success rates are lower than those of other chGmical dependtncics.
• Cocair�e is extremely dangerous whea taken with depressant drugs. Dtath due to overdosa is rapid
?he fatal effecu of aa averdose are aot usually revusible by medical isitorvention. The nu,mber of
cocaiae overdase dcaths in the U.S. has tripled in the �ast faur yr:ars.
Efj`'ects on Mentul Pcrforniarnce:
+ Pu�anoia and ballucinations
• Hyperraccitability and ovexreaction to
scimu2us
• Difficulty in concentntion
9
Wide maod swings
Withdrawal l�ads to d�prassion and
disoricntation
Associ,ation of M"'zz�rnuota Cauntics
M'rn�esvta Coun�ics I�xura�ca T�
Ef j"ects on Driver Pcrfortrtanct:
Cocaine usuaIly rasulu in an artificial sense of power a.nd coauat which tcads to a sense of invincibility,
Lapses in attention and the ignoring of wzrning sigalls braught an by coaine use graatty increase thc
potential for aaidents. Pu-a,noia, h�]lucinatioas and extremc mood swiags makt far es-r:tic and
unpredictable reactiaas while driving.
The high cost of cacaina frequently leads to workplace thcft andlor dealing. Forgetfulness, absenteeism,
tudiaess, and missed assignmenu can traaslate into lost busincss.
Overdose Ef,�rcts:
• Agitation ' • Convulsians
+ Increzse in bady tPrnparature • Ileath
« Ha4l�cinations
witbdrawaX Syndrome:
+ Apathy • Depressioa
• Long periods of sleep • Discrientation
� Irritability
�P�
Description
G'ene�ir/Cbemical Numes: Natural aad Natuni DerivativGs include: opi�sm; morphine; cadcine; aad heroia
{semi-rynthetit).
Synthetics include: mcperidine {Demerol�; oxymorphone {Numorphan); a�nd oxycodone (Percodan).
Common Street Names: Horse; `H'; junk; sma�ck; scag; Miss Emma; dope; China Wb.ite
Distinguisbing Cbaracteristics: Becaust af the vuiety af campounds aud farnu, apiates ue mora di�cult
to clearty desaihe ia terms of form, colar, odor aad other physical characteristics. Opiurn u;d its derivatiti•es
can range from dark brown chvuks to whitc crystaIs or powders. Depending on tbe method of intake, they
may be in powder, pill or liquid #orm.
Parapbernalia: Needles; syringe c�ps; eyedroppers; bent spoons; bottle caps; aad rubber tubing (used in the
prepantion for and injection of thc drug�.
�
Assoaiatr'on of M'rnnuota Counl�its
M"'uuiesota Cou�t'ii�s Iarumnca ?h�st
Metbod of Intakt: Opi�tcs may be takea in pill forra, smoked, or injected, depencting upon the type of
narcotic used.
�
Dra�ation of SingXe Z?ose F�j``�ct: 3 to 6 hours.
Detrction �mr: Usually, up ta 2 days.
Dtpendtney Ltt�t� Bath ghysical aad psychological dcpendence on opiva ue known to bc high.
Depeadcnce on codeine is moderate.
Signs and Symptoms
Evidence of Presence of d}rugs: �n additian ta the paraphernalia enumented abo�e� the fallowing items asay
be pres�nt: foia, glassine envtlpges� or paper `bindtcs" {packtu for halding drugs}; b�lioons ar praghylacrics
used to hold heroin, b2oady tissues used to �•ipe the tissue sita; a�d a nile of bur�ed match�s used to h.t
the drug prior to iajcc*ioa. "
Pbysical Symptoms: Constricted pupils; sweating; naus�a and vomiting; diarrhea; needle ma.rks or `tracks';
wcaring Ioug sleeves to cover "tracks"; loss of appetite; sturred speech; slowed reflcxes; depressed breathiag �
and heartbeat; and drowsincss and fatigue.
Bebavioral Symptonu: Maod swings, impaired caardination; depression and apathy, stu,�.+ar; a�d euphoria.
Ef fects a}' Opiate Usr ors tbt Indisridual
Pbysrical Healtb EfJrerts:
• Intraveaous (IV) needle users bave a high risk for cantncting hepatixis and AIDS due to sharing of
needIes.
+ Because opiates increase tolerance to pun� individuals may underestimate tbe eacceat of injuries,
lading ta failure to seek medical attention after an accideat.
• Because the offecu of opiates are multiplied when used in combination with other dapressant dn�gs
and alcohol, overdoses uc moie Iikdy.
F_f,�ects on M�rstal Performance:
• Depressian and apathy
• Wide mood swiags
+ SIoa�ed movemant and reflexes
Ii
Assaciation of M'u�ntsoia �'vuirtits
bfrnnuota Counti�es In,surmtce T}ust
:•
Ia addition, thc high physica2 and psycholagical dependence levet of opiacrs campounds the impaired
fuactianing.
Effects on Driver Performance:
The apathy caused by opiates can translate inta an `I don' t really can' attitude towa,rd perfarmance. The
physica2 e{fects u wcll as the depression, f�tigue, and slowed reflexes impede tha reactiaA time of the drivtr,
raising the patential for acciden+ts. Although opiates have a legitimate medical usc in alkviating pain,
workplact nsa may t�use impairment of physical and mental functiaas.
4verdose Ef jects:
,
• Slaw and sh�]Iaw brearhing
• Clamnny skin f
• Convulsians
�sbdrasval Syndroma
• Watery eyes
+ Rurmy nase
• Yawning
* I.oss of agpetite -
• Irritability -
Amphetamina
Drsrription
* Coma
� Passible death
• Tremors
+ Pau�ic .
• Crunps
* Nausea
• Chi1Is wd swt�tiag
GeruriclCbcmica111tama: Includc Amphe:amiae uid Methamphetamine. Tnde Nunes include: Desaxyn,
Dexapex, Futin, Vasotilin, Dexedrine.
Common Strttt Narnts: Uppers; speed; bennies; dexies; crystal; Bisck B�auties; Christmas Trecs; white
crosses; mollies; Bun; crank; meth,
Dislinguishing Char'ucterittics: In thai:r pure form, unphetuniaa are yellowish crystals. They are
manufxczured in a variety of forms including pitl, capsuit, t�blet, powder and liquid. Ainphetamine {`speed')
is sold in counterfeit capsules or as a white, fla.t, double scored `mini bennies'. Methampheta�nmine is often
sold as a, creamy white, gr�nular powder or in lumps wsxpped in aluminum foil ar sealable plastic bags.
Parapbernaliat Needles, syringes, and rubber rings for tourniqueu, used for injection method.
Metbods of Intake: The most cammon forms of �mphetamines ue pills, tableu or capsules which ua
irsgcsted. Thc lrss frcquent forms, liquid and powder, are in}scced or saorted.
12
�
Association of M'r�cnesoia Carrntits
M'u:ncsota Counties Xnsunanca TY�trst
Duration of Singk Dost Effect: 2 to 4 hours.
Detectian Timc: 1 to 2 days ahar use,
Dependency Levc�: Psychological dependencc on amphetamines is knawn ta be high. Physical dcpendcnce
fS �QSSibIC. .
Signs and Symptoms:
EvidtncE of Prtsence of Ampl�etamints; Most frequently—pi1ls, capsules, or tablets; envc2ape$, bags, vi�ls
for storing th� drug; I,ess frequcndy--syringes, nadles, tourniqueu.
Physical Symptomx: Dilated pupils; sweatiang; increased bload pr�ssure; palpitations; rapid heartbcat;
dizziness, decreased xppetite, dry mcr:ith; headaches; blurred vision; insar�nia; 4ugh fever {degendi�g upon
the I�val of c6e dosc). ',,
Bebaviorat Sympto»ts: etrnfusion; panic; talkativeaess; bal2ucinatians; r�st�essness; anaciety; moodin�ss; false
sense af confidence and power; `a�mphotamine prychosis' wluch might resiilt from eactended use (see hea]th
t$ecu}.
Efj�cts of Ampbet,amine Use an the Xndivaidual
Physical Health Eff "acts:
• Regvlu use produca stzong prycholag'rcal dependence asid inereasing tolerance ta the '.-ug.
• High doses may catue toxic psychosis resembling schizaphrenea. The users may sce, �: r r, and feel
things chat do not exist (halIucinatians}, have irrxtiona2 thoughu or beliefs {detusiansj, and feel zs
through peaple are out to get them (paranoia).
� Thc cuphoria incroases impulsive and risk taking behaviar, such u bizarre :�ad violent acts.
• Iatoucation may indnce a heart attack or szroke due to spikiag af blood pressure.
• Chranic usc may cause heart and bs�ain dama�ge due to severe constrictioa of capillary bloc�d vessels.
• Long•term heavy use caa lead to malnuuitian, skin disorders� ulcers, and various diseuex that tome
from vitamin deficiencies.
� I.ack of sleep, weight loss, aad depression xlso result from regulu use.
+ U�en w}+o inject drugs intnvenovslp can g�t scriaus and life•thrateuing infeaions (c.g., Iuag or
heart disease, kidney damage) from non-sterile equipment or cantaminated self-prepared solutians.
13
1lssociru'iari oJM'rnnuota Caun�ies
Minnesota �rruntut Inrsu�rmce T�ust
Ef fects on Mental Performance:
+ An�ciery, restlasness
• Moodiatss
• False sense of pow�r
Large dosas ov�r long pGriods af timc can result in:
• Hallucinations
• Detusions
+ Paranoia
+ Brain dsmagt
+•. . .
«.:-
r
Ej,�'ects an Drivtr Performanca:
rlmphotamines cause a false sense of alertness and potential hallucinaci�as, ��hich can rautt in risky driving
behavior and increued accidenu. Llrivers who fail to get su�czent rat may use the drug ta increase
alertness. Howcver, �Ithough low dases of ampbetamines will cause a shart•term impravtment in mcutal
and pbysicaI functianing, greater use impairs functioaing. The hangavcr effect af amphetamines is
c�arxcteriud by physical #atigue and depression, which mak� opentioa af e�guipment ar vehicles dangeraus.
Overdose Effects:
• Agitation
• Increase in body tompenture
• Hallucinations
'I�ithdrrrwal Syndromt:
• ppathy
� Long-term periods of .sleep
• Irritability
14
+ Convuisions
• Death .
• Depressioa
+ Disorientation -
:�
Associa�ion of M'uueuota Gou�rties
M'uueesota Count�rct Inaurrrnce Tiust
Phencyclidine (PCP)
Description
GentrictCbrmical Narrta: Phencyclidine
Common Street Names: angel dusr, poaa pilts; hog; killer weed; supergrus; emb�lming fluid;, rocket fual.
.t}istinguishing Cbaracttristics: PCP is commanly said as a creamyi grauulu powder. It is either brown
or white and often packaged in one-inch square aluminum fail or folded paper pickets. Occasiaaally, it is
sold in capsule, tablet or liquid form. It is some.imts cambined with procaine, : lc�cal anesthetic, and sold
as imitation cocaine.
Paruphernctlia: fai2 ar p�;per gackets; stamps (off which PCP is licked�; needles; syringes, and tourniquets
(for ir.jectian�; lcafy herbs (fo� smokingy.
Mcthad of Intnkr; In pill, capsule ar tablet forrn PCP ma�r be ingested. It u commonly injected u`angel
dust'. It•may be smoked or saartedwhen apptiedto Iexfy materi�ls or combiaed with mariju�.aa or totncco.
Duratian of Singk Dosc �fJ'ect: Days.
Detection T•.'me: Up to 8 days.
Dependency Level: Prycfiological depcndtnce an PCP is knawn ta bc high. Physical dependence is
unknown.
Signs and Symptoms � '
Evidence af Praence of PCF: Packeu; stamps; injection paraphematia; herbs.
Fhysical Symptoms: Dilated ar flaatiag pugils; bluned visioa; nystagmus �jerky eye movement); drooling;
muscic rigidity; profusc swcating; decrrascd sensitivity ta pain; dizzintss; drawsiness; imp�.ired phpsical
coordinatian �e.g., drtuikea-like walk, staggering�; sevora disorientatian; rapid hcartbat.
BehavioraX Symptoms: Anxiety; puuc/fear/torrar, aggrressivolviolent hehaviar, distorted perception; severe
confiuion and agitation; disorganization; mooci swings; poor perceptioa of time and distat�cc; poar judgment;
auditory hallucinations.
15
Asso�cituion ojM'cnnuota CowtAits
M'uuttsota Couaities Xnsurance Tfust
Eff'ects of PCP Use on the Individual
There are four phua to PCP abuse. The first pl�se is acuu taxicity. It can last up to thret days and can
IACIl1dG COII1baL1VGA�SS� CdtltOillAy COAWISIOIIS� 1I1tI COfIiZ. Distortiaas af siu, shape, and distance perceptions
are common. The second p6asa, which daes not always follow the first, is a toxic psychasis. Uscrs may
experience visual wd auditory delusions, paranoia and agitation. The third phase is a drug-induced
schizaphrenia that may last a month or ionger. The fourth phase is PCP induced depresszon. Suicida�l
tendencies and mental dysfunction can last for months.
Physicat Health Efj�tcts;
• Potential far averdase ,emergencies and other accidenu is high due to the combination of the
actreme mental eff�cts and the anesthetic offoct an the bady.
.
• Because the effects of PCP are aggravated by other depressant drugs su�h as alcohol, the li�elihaod
of an overdose reaction is high.
• PCP-induced hallucinations may bc misdiagnosed as ISD induced. Tht standard ueatment far LSD-
induced ha.11ucin�tions is Thorazine, which whca adsninistered with PCP can be fatal.
EfJ'ects an Mrntul Performancet
• Irrev�rsible memory Ioss
• Personality changes
• Thought disarders
• Hallucianations
Ef j`'ects on Driver Performance:
The distortians in perception, and patentiai visual aEnd auditory delusions make driver
perfarmance unpredictable and dan�.gerous. PGP uso can c�use drowsiness, conwlsions,
paranoia, agitation, or cama, all obviausly dangerous ta drivzng.
Qverdose Ef j''ects.
• Longer, mare intense "trip" episodes
i Psychosis
• Coma
• Possible death
Withdrawal Syndrome:
� None reported.
�
� '
m
�
Assvcirttio� of M'jnntsota Cauntits
M'innesota Cautstics Insuranca T%ust
EFFECTS C}F ALCOH4L
.
Because of iu widespread acceptance as a social a�nd lega� drug, alcahal has the distinctian of
6eing the most frequerttly abused drug in "America.
Psychological Ef j`"ects:
• c�► �� �sy�ha��g��iy
addicting; ,
� Euphoria, tranquility, and
inappropriate emc�tional
response; ^
• Altered perception;
• Increases in confidence, but
decreases in judgement;
?'hysical Ef j`'ects:
• Inhibits coordination;
• Drowsy, trance-like state;
• Reduced inhibitions which can
iead to aggressive behavior;
• Emotional instability and hanges
in personality,
• Chronic use can cause mental
depression.
• 5tumbling and staggering gate;
� Slowed speech and bady
movements.
Because alcahol depresses the central nervous system, high doses may be lethal as a result of
the person simply ceasiag to breathe. The more common �hangover" increases absenteeism
and decreases productivity.
17
TO:
FROM:
DATE:
RE:
MI N N ESOTA COUNTI ES t NSU RANCE TRUST
125 Charles Avenue
St. Paul, MN 55103-2108
MEMO
AMC/MCIT/Medtox Drug and Alcohol Testing Program Participants
Michael L. Rhyner, Director, MCIT
September 26, 1995
612-224-3344
Fax 612-224-6540
Addendum to alc6hol and drug testing policy re temporary suspension of
pre-employment alcohol testing
Our counsel, Ratwik, Roszak, Bergstrom & Maloney, has provided information outlined below
regarding the Department of Transportation's ternporary suspension of pre-employment alcohol
testing, and an addendum which can be added to your alcohol and drug testing policy.
Since the enactment of the Omnibus Transportation Employee Testing Act of 1991, many
employers have responded by adopting drug and alcohol testing policies applicable to
transportation employees. The Act sets out the requirements of such policies, and as a result
most employer policies mirror the Act. Recent changes to the Act, however, may require .
employers to modify their policies. This letter is directed to all public employers with a
transportation employee drug and alcohol testing policy. Its purpose is to provide assistance to
employers in making the appropriate modifications to such policies.
In reaction to a Fourth Circuit Court of Appeals decision arising out of the federal transportation
rules, the federal requirements surrounding pre-employmeni alcohol testing of transportation
workers have been suspended until further notice. The suspension took effect on May 1, 1995.
See 49 C.F.R. § 382.301; Vol. 60, No. 90 F.R. 24765, May 10, 1995. For this reason,
employers need not require pre-employment alcohol testing. It should be noted that the
suspension of the rule does not affect alcohol testing in other contexts, nor does it affect pre-
employment drug testing.
In light of the recent char:ge to the Act, employers should revise their transportation employee
drug and alcohol testing policies. This revision can be done by deleting all references to pre-
employment alcohol testing. Alternatively, an employer can simply add an addendum at the end of
the affected transportation drug and alcohol testing policy. The addendum will serve the purpose
of indicating that pre-employment alcohol testing has been suspended. A sample addendum is
enclosed [Sample Addendum No. 1].
A Member Service of the Association of Minnesota Cou�ties
L;-�.A:A.r`"J
Although the deletion of the requirement of pre-employment alcohol testing comports with the
dictates of federal law, many employers may find that pre-employment alcohol testing is a desired
practice. If an employer wishes to continue the practice of pre-employment alcohol testing there
is another available option. Although the federal law no longer guides employer policies regarding
alcohol testing of applicants, this does not necessarily mean that employers need to discontinue
their practice of testing applicants. The discussion of the rule's suspension in the Federal Register
stated that an employer can continue to conduct pre-employment alcohol testing under its own
authority. However, such an employer can not claim a basis for the testing in federal law. See Vol.
60, No. 90 F.R. 24765, May 10,1995. While pre-employment alcohol testing of transportation
workers is no longer required by federal law, employers may continue the practice on the basis of
state law.
Under Minnesota law there does not appear to be a limitation on the right of an employer to test
applicants for alcohol. Minn. Stat. § 181.951, Subd. 2 explicitly allows for both drug and alcohol
testing of applicants upon a contingent offer of employment. Minn. Stat. § 181.953, Subd. 11
authorizes a contingent offer to be withdrawn when a positive drug or alcohol test result ha.s been
confirmed. The validity of thes� statutes have not been altered either through legislative
amendment or case law. � �
Minn. Stat. § 181.957 also discusses the extent to which federal law preernpts state law. Under
the statute it appears that federal law does generally preempt state law with regard to
transportation workers. However, the language in the Federal Register indicates that the limited
area of pre-employment alcohol testing is not specifically preempted. Additionally, Subd. 2 of the
state statute requires employers to comply with state law protections of employees and applicants
to the extent that the protections are not inconsistent with or specifically preempted by federal
law. While the requirement of pre-employment alcohol testing can not be readily characterized as
a"protection", this subdivision gives further support to the argument that pre-employment
alcohol testing is permitted of transportation workers under state law. -
The result of this interplay between state and federal law gives employers a choice in revising their
policies with regard to transportation workers. As suggested above, the rnore consecvative
choice would be the removal of all references to pre-employment alcohol testing from the
transportation employee policy. The second option would be to leave the reqr�irement of pre-
employment alcohol testing in place, but to replace the procedures for such testing with the
relevant state law procedures. State law procedures are different from the federal procedwes in
many respects. The process of procedure replacement is made easier if an employer already has a
general drug and alcohol testing policy in place under state law which is applicable to employees
other than transportation employees. In such a situation, an employer may simply add an
addendum to the transportation policy which states that pre-employment alcohol testing is
conducted pursuant to the general drug and alcohol testing policy. A sample addendum is
enclosed [Sample Addendum No. 2].
Through reference to state law, ernployers can maintain a program of pre-employment alcohol
testing without offending federal law. If an employer chooses to reference the general drug and
2
' alcohol testing policy in the transportation policy, a copy of both drug and alcohol testing policies
� should be given to applicants for transportation positions.
If an employer does not have a general drug and alcohol testing policy in place which requires
pre-employment alcohol testing under state law, such an employer must systematically revise the
transportation policy to reflect state law procedures in regard to pre-employment alcohol testing.
The necessary revisions will be idiosyncratic to each policy. For this reason, a sample addendum
has not been enclosed to address such a situation.
[Sample Addendum No. 1]
Emolo,yer name no longer conducts pre-employment alcohol testing of individuals given a
contingent offer of employment as a transportation employee. Pre-employment alcohol testing
has been suspended pursuant to the suspension of the federal rule governing pre-employment
alcohol testing of transportation employees. See 49 C.F.R 382.301; Vol. 60, No. 90 F.R. 24765,
May 10,1995 . '
[Sample Addendum No. 2]
In accordance with state and federal law, Emplover name has altered its procedures
governing pre-employment alcohol testing. Pre-employment alcohol testing will now be
conducted pursuant to the EmploXer name drug and alcohol testing policy applicable to non-
transportation employees. A copy of that policy will be provided to all individuals given a
contingent offer of employment as a transportation employee.
CITY OF MENDOTA HEIGHTS
Iu1Gu ��
December 28, 1995
TO: Mayor, City Council and City Administ��tar�
FROM: 7ames E. Danielson, Public Works D' ect
RE: Ivy Falls Creek - Outlot Ownership
�.• •.
Mr. Jack Brassard, President of Ivy Falls �iome Owners Association, appeared before
the December 19, 1995 City Council meeting requesting that the Ciry accept ownership of
Outlots A, B, & C Ivy Falls 2nd Addition. At that meeting Council agreed to accept
ownership subject to some changes being made in the Quit Claim Deed. These changes have
been made and the amended deed is attached for final Council review aad acceptance before
filing with Dakota County.
Y • � : • 11; ' �
Review the attached deed that transfer ownership of Outlots A, B, & C Ivy Falls 2nd
Addition from the Ivy Falls Home Owners Association to the City of Mendota. Heights for
acceptance by the City. If the deed is acceptable, Council should authorize staff to file the
deed with Dakota County.
TIttM10Dt►OHMO
sw�rvhrtAfw�wlvrte�
'No delistquent taxee and trnnefer'
entered� Certificate of Real Satate
ivaiva ( y f£ied () aot required
Certifiaate of Rea2 Sstate valus
INo.
I : 19
by
De�tx
smax� n�a T� ava ��orr: S
Dates Dacember , 1995
• : /: �it`:i:�ii:a
convey� an� quis cta�.ms sa • c:zzv a=
co , rntion _ under the lawa o�
Dakota County, Minneeota, daeoribed aa
(reeerved far reaording data}
a
,r 8 i�ttfl£CiDal
, rea2 praperty in
outlot A6, Ivy,jFaile� Addition and outlote H and C, Ivy Fnile 2ndlSddition ("Property").
grantar is mx�king this conveyaac� iu aaaeld�ration of arantee's us� of the Property as
part of ita� atarm water drainnga syatem and uase incidental th�reto including, but not
limited to, th� cnaintanancc�, r�pairr isapron�at and modificetian ot such ay�tem. Grantee
fnrther agreea, to tlSe exGent renaonnbly poeeibl�, to kenp the above Praparty in l.te natural
atate with r�o structuree, other thaa drainag� nnd water eontrol iaailitiee, to be aonetructed
and loaated therean and no uee shall be maQe of the Pzoperty for traile, walkwaye or
pedestrian ar r�areatiana2 uee.
in the eveat aay pnrt af the poperty ia uaed for any purpoae other than fcr a etorm
water drainaqe system, then such title to all of the property shell revert to Grantor.
Gzaxtt�Q .hali, upon the occurr�sco of an snent qiving riee to thi�r right of renarsion and at
the wzittmn requeot of Gtrantoz, daliner to t3raator n quit claias deed to all of �he property.
Such qu3.t claim 8eed �ha12 aonstitute the eole and exalaeive zemedy by the aity in the event
oE a defau2t.
together with nll hereditament and appurtenancea belonging thereto.
tiraatars ceartify that t�raators da ao� knaa oi aaY �rel.i: an the dmsoribed reel properiy.
m
STATE OF MIN2�SOTA
.. . �
)
j SS.
f
IVY E' H02SB QWHERS' ASSOCIATZON� SNC.
BY=
, ra s
2tex+ Prestdre,nt
B : �a . Su ' � .i�'. .—_. _. . _
Y �fe�ti:� �
e
Ite: Vice President
The faraqoing inetrumeAt wae aekaowledgeQ bafore me �hia day af Deaember, 1995,
bp John L. sraeenrd, the Preej,dent, and Curtie J. Hute, the yiae �"reei{lent of �qY Falle Home
or;.*:sare• Aeaacietion. 2na., a non-nrofit coroor�tiar► nnder the laws of Minneeo�a ,
an behaif o£ the aar�+oratian *t��/�����
� TNOMAS C. Kn" �T►-; ' 1 �
HOTARYPUBCFC-•t:. ` .t Notary C
DAKOTA C4lit '
Mr comn. E�4ak.s d.n. at za�o
■ .
TFiZB I1Q3TRUMTtIT DRAFTED BYt
MAQN & $FMON, PLC (BGO}
2900 Noxwest Centtar
90 south 8enenth 8tzeet
Minneapolie, I�ffQ 554Q2
A52S142<tl� �s6 ��3
Tax Ste,tements far the real property deecribed in
thie tnatrument ahauld be eent to (Include
name nnd addrees oE t3ranteejs
Gity of Mendatn Heighta
1101 Victoria Curva
Mendota Seighte, Minneeota
CI'TY 4F ML'NDUTA HEIGHTS
i �1 i
December 29, 1995
To: Mayox and City Council
From: Kevin Batchelder, Interim Ci A ��or
�Y
Subject: Fina1 Payment Request for John DuBois, Consulting Engineer
Mr. 7ohn DuBois, a consulting engineer retained by the City during the defense of the
Pental lawsuit, submit�te�i a request for Final Fayment on September i, 19}5 for the amount af
$1,480.29. Tbuis final invaice w�auld bring his payments for services rendered to the City to a
total amount of $3,91'7.31, an amount greater than the $3,OOQ that City Council authoriized.
Therefore, City Council must authorize the payment of this invoice. (Please see attached
September 1, 1995 and November 18, 1995 Ietters fram Mr. John DuBvis.}
Mr. DuBois was originally cantracted for an amount nat to exceeci $2,500 on March 3,
1994. (Please see attached March 3, 1994 City Council minutes.) Ia Octobex, 1994, Mr.
I)uBais informed tha city he had e�austed this amount and on October 18, 1994, the City
Council authorized an additional$500 for his services. (Please see attached Cktober 18, 1994
minutes.} Mr. DuBais then finalized his project report and met with City Council. At the
City's clir�ction he then pmceeded to do further work an a"campromise" antenna system and
to make further revisions as directed by the City, on a time and materials basis.
Thus far the City has paid Mr. DuBois $2,437.02. The second invoice under
consideration tonight is requesting $1,48Q.29, bringiug the tatal amount to $3,917.31.
$2,437.Q2
1 48 .29
$3,917.31
$3�000�0_
$ 917.31
i ' ! 1' �! i
original gayment for services
invoice for additional services
tatal requested
amaunt formally authoriized
amaunt far further revisions requested by the City
If the City Cauncil so desires, they should pass a motion aathorizing City staff to pay
Mr. John. DuBais in the amount of $1,480.29 for engineering consulting serv%ces.
JOHN R DuBOIS
REGISTERED PROF�SSIONAL CQMMUNICAiiONS
CONSULTING ENGINEEit
7320 CrALLAGHER DRIVE
surrE izas
EDTNA, MN 55435
November i 8, 1995
Mr. Thomas Lawell
Mendota Height City Manager
1101 Victoria Curve
Mendota Heights, I�Il�i 55118
By F�X with U.S. Niail follow-up.
Dear Mr. Lawell:
TELEI'HONE (612) $35-7659
FAX (622) 835-3544
I have been trying unsuccessfull,y for the past two weeks to reach you by telephone
so that we could d.iscuss my last itemized statement to the City dated September l,
1995 in the amount of $1,480.29; hence, this letter. As you recall, my itemized report
sent wit� tlus latest statement covered all of the technical services that the City
Council, the City Attorney and you authorized me to do during the periad C}ctober 10,
1994 to September 1, 1995.
In our Memo of Understanding/Agreement that was prepared by Mendota. Heights
City Attamey Eric Nystrom and approved by fihe City Council on March 31, 1994, I
was authorized to pravide up to $2,SOU of technical enginsering assistance in
connectian with the City's antenna lawsuit w�ith Ms. Sylvia Pentel. I7uring the period
from I��arch 31 to Qcivber 1 U,1994, I provided Engineering assistance as detailed in
my attached letter to you da.ted October 10,1994.
As spelled out in Section 7"E�rtra Services" an Page 3 of aur Memo of
Understanding/Agreement, when the $2,5�0 was exhausted, I was not to continue
without your approval. C}n October �,199A�, du:ring one af my meetings with the City
Council, I advised you that I had exhausted the $2500 and I asked you how I should
proceed with the ta.sks that the City Cauncil, the City Attorney and you continued to
authorize and request. You told me to continue on tbis project and that you wouid
clear it with the City Cauncil. In my attached letter to you dated October 10, 1995,
I formally restated my notice to you that the $2,500 was e�austed and that you had
directed me to continue my professional services on a time and materials basis as
covered by our Memo af Understanding/Agreement.
r"
2
As you directed, I did continue with the Tasks as requested by the City Council, the
City Attomey and you as itemized in my report and $1,480.29 statement ta you da.ted
_ - September l, 1995 (copy attached). _ `
Based on all of the above documented facts, I do not w�.derstand why you are reluctant
or unable ta pay my recent statement. Call me at {715} 96'7-2321 if you require
additional documentation on these letters, reports or statement. Please advise if you
want me to cantact fihe City Council wi.th this docum.enta.tion.
Yours sincerely,
r
�
* " V
Jo R. DuBois Ph.D.
Registered P�rofessional Communications Engineer
Mi.nnesota Registration #7350
' � �E
cc: ��r. Eric Nystrom, Ciiy Attcnney
JOHN R DuBOIS
REGISTERED PROFESSIONAL COMMUNiICATIONS
CONSULTING ENGINEER
7320 GALLAGHER DRIVE
SU1TE 118B
EDINA, MN 55435
September l, 1995
Mr. Thomas Lawell
Mendota. Heights City Administxator
1101 Victoria Curve �
Mendota. Heights, MN 55118
Dear Mr. Lawell:
T'EI.EPHONE (612) 835-7657
FAX (612) 835-3540
�
This letter and the atta.ched final sta.tement are a follow-up to our telephone discussion
of August 8, 2995 in which you advised me that the "Sylvia Pentel Antenna
Controversy" has been terminated for now, based on the inactivity of her attorney.
Therefore, as we discussed, I am enclosing a final report/sta.tement for my
professional services coveri.ng the period, since my first statement to the City,
(October 10, 1994 to September 1, 1995). The tasks performed by me during the
reporting period include:
No. Date Task
1 10/10/94 My project progress report and statement to you.
2 11/1/94 Preparation and meeti.ng with the City Council.
3 11/10/94 I prepared an expanded Report and
Recommendation regarding the "compromise"
antenna system as requested by the Mayor at the
11/1/94 City Council meeting.
4 12/5/94 At the clirection of the City Attomey, I modified
and expanded my 11/10/94 report to you.
5 12/12/94 I revised and expanded my report to 33 pages
again and sent it with a coveri.ng letter to you and
to Attomey Eric Nystrom.
�_a
2
No Date Task
6 12/14/94 Received and reviewed a letter from ly1r. Nystrom
with further proposed modifications to my Report.
I contacted Mr. Nystrom and agreed to his
recommended changes and "edits".
7 8/8/95 & 9/1/95 This final report and our recent telephone
conversation.
Ca11 me at 835-7657 with any questions or comments about this report and final
statement. I am pleased to:be of service to you and the City of Mendota. Heights.
Yours sincerely,
�► , � � � ,
/
, � � . :. �i .
Registered Professional Communications Engineer
Minnesota Registration #7350
JRD/jmk
JOHN R DuBOIS
' REGISTEFtED PROFESSiONAL COIui��+iI7NiCATfdNS
CONSULTING ENGINEER
7320 GALLA.GHER DRIVE
SUIfiE 118B
EDINA, MN 55435
September 1, 1995
11: J
TELEPHONE (612) 835 7657
FAX (612} 835 3540
City of Mendota. Heights, Minnesota
1101 Victaria Curve .
Mendota. Heights, MN 55118
,
For professional services and necessary e�cpenses associated with tec�mical assistance
to the City over the period `Qctober lU, i994 to September 1,1995.
Professianal Services: 23 hours �a $60.00lhour
Itemized Expenses:
Typing Assistance $ 75.00
Postage and Copying costs 9.50
: Long distance telephone casts 1U.50
Mileage: 23 mi. @ $.23/mile 5.29
E�ense Total $10�.29
$1,380,00
STATEMENT TOTAL 1480,29
JOHN R DuBOIS
REGISTERED PROFESSIONAL COMMiJNICATIONS
CONSULTING ENGINEER
7320 GALLAGHER DRIVE
SUTTE118B
EDINA, MN 55435
October 10, 1994
Mr. Thomas Lawell
Mendota Height City Administrator
1101 Victoria Curve
Mendota. Heights, MN 55118
Dear Mr. Lawell:
�
TEI.EPHONE (612) 835-7657
FAX (612) 835-3540
As I mentioned at our City Council meeting on October 4, 1994, I have exhausted the funding
amount specified in our Memo of Understanding/Agreement under which I am providing technical
assistance to the City in the "Sylvia Pentel versus City of Mendota Heights" antenna controversy.
Attached is an itemized stateme�lt covering the major tasks that I have accomplished on this project
to date. Those items are: •
# Date
1 3/31/94-4/15/94
2 4/21/94
3 5/5/94-1PM
4 5/5/94 1:30 PM
5 5/11/94
�
7
8/2/94
Task •
Reviewed letters and mass of back ground material on this
matter.
Meeting at City Hall to initiate proj ect with you, your staff and
Mr. Tillson.
My site visit to Ms. Pentel's house to examine actuallayout
Preparation and meeting at City Hall with you, staff and Mr.
Jillson.
Reviewed a copy of Ms. Pentel's letter sent to me from
Attorney Eric Nystrom.
Prepared and submitted a semi-technical report to you
regarding communications aspects of the controversey.
8/3/94 Meeting at City Hall with you, the attomey and
� citizens/neighbors of Ms. Pentel and presented the preliminary
report.
8 9/6/94
9 10/4/94
Met with City Council to present and discuss my Report.
Met with City Council again and presented my Report with the
revisions that I submitted on 10/4/94.
2
Unless you advise me otherwise, I will continue with my professional services to the City on a time
and material basis as covered by our Memo of Understanding/Agreement. I am pleased to be of
cantinuing service to you and to the City of Mendota Heights. "�-- --
Yours sincerely,
.
John . DuBois Ph.D.
Registered Professional Communications Engineer
1VLnnesota Registration #7350 ,
Jxnr�
0
� JOHN R DuBOIS
- REGISTERED PROFESSIONAL COMMiJNICATIONS
CONSULTING ENGINEER
` 7320 GALLAGHER DRIVE
SiJTTE 118B
EDINA, MN 55435
October 10, 1994
TELEPHONE (612) 835-7657
FAX (612) 835-3540
STATEMENT
' to
.
City •of Mendota. Heights, Minnesota.
1101 Victoria Curve
Mendota Heights, MN 55118
For professional services and necessary expenses associated with telephone assistance
to the City over the period March 31, 1994 to October 10, 1994.
Professional Services: 38 hours @ $60lhour
Itemized Expenses:
Typing Assistance
Postage aud copying costs
Long Distance telephone costs
Mileage: 173 @ $.23/mile
Expense Tota1
$100.00
12.50 �
4.73
39.79
$157.02
$2,280.00
STATEMENT TOTAL 2 437.02
Page No. 3962
March 3, 1994
the consultants the number of hours the city
thinks are needed to do each of the tasks.
Councilmember Huber moved to authorize staff
to retain the services of Mr. John R. DuBois
_- and Mr. Geoffrey G. Jillson as professional
experts to assist in the analysis of the
Pentel antenna request in accordance with the
terms and conditions set forth in their
respective fee schedules, to a maximum of
$2,500 per consultant, the cap to be subject
to reconsideration if necessary.
Councilmember Smith seconded the motion.
Ayes: 5
Nays: 0
Administrator Lawell stated that he will
prepare a memo of agreement encompassing the
work plan and timeline.
JOINT WORKSHOP Cbuncil acknowledged a memo from Administrator
Lawell regarding the scheduling of a joint
workshop of the Council and Planning
Commission for discussion of the city's lon.g-
term comprehensive land use planning goals
along the T.H. 55 corridor. '
.! j _
It was the consensus to notif� the Planning
Commission of a preferred dat� a`f Tuesday,
March 29. - �
ADJOURN There being no further business to come•.before
the Coun6il, Councilmember Huber moved that
the meeting be adjourned.
Councilmember Koch seconded the motion.
Ayes: 5
Nays: 0
TIME OF ADJOURNMENT: 11:43 o'clock P.M.
�� �(�u.-�—
K thleen M. Swanson
City Clerk
ATTEST:
,�..,�. � �.,,.�.�
Charles E. Mertensotto
Mayor
�
Page No. 4179
October 18, 1994
Councilmember Krebsbach moved adoption of Resolution No. 94-
74, "A RESOLUTION APPROVING A SPECIAL PERMIT FOR
PARKING FOR METRO II AT 1300 MENDOTA HEIGHTS
ROAD," revised as recommended by City Attorney Hart.
Councilmember Koch seconded the motion.
Ayes: 5
Nays: 0
CONTR.ACT EXTENSIONS Council acknowledged a memo from Administrator Lawell
PENTEL CONSiJLTANTS regazding extension of Geof&ey Jillson and/or Dr. John Dubois'
consultant contracts with the city to analyze the Pentel antenna
tower proposal.
Ayes: 5
Nays: 0
CURLEY PROPERTY
Responding to a question from Mayor Mertensotto, City Attomey
Hart stated. that he does not anticipate any court work unless Ms.
P�ntel's legal counsel initiates a motion in court.
�Viayor Mertensotto recommended that Mr. Jillson's contract cap be
increased by $1,OOU and Dr. �Uubois' contract cap be increased by
$500. He informed Council that he received a fax•from Attorney
Bellows to �the city's legal counsel, Eric Nysirom, saying that there is
no commercially available roof-mount tower that would give
reasonably reliable communications. He sta#�d that this is Mr.
Bellows' opinion and the city's experts will riport back on
November 1. � �
F�
Councilmember Huber moved to increase the budgeted. amount for
retaining the services of Mr. Jillson by $1,000 and to increase the
budget cap for Dr. Dubois by $500.
Councilmember Smith seconded the motion. ..
Council ackaowledged a letter from the Stuart Companies regazding
its attempts to acquire the Curley site and an associated memo from
Assistant Batchelder.
Mayor Mertensotto reviewed the request, stating that the Stuart
Companies has one client that would like to locate on the site. He
felt it would be premature for the city to commence condemnation of
the land as requested by Stuart without laiowing who will develop
the remainder of the site and what would be proposed for the
remainder of the development.
MSP COMPREHENSIVE PLAN Council aclaiowledged the MAC "Long-Term Comprehensive
Plan/Draft Alternative Environmental Document" for MSP along
. with a related memo from Admi.nistrator I,awell.
CITY 4F MF.NDOTA HEIGFiTS
i� i
December 29, 1995
Ta: Mayor and City Counci�
�
From: Kevin Batchelder, Interim City A � ar
Subject: Recammendation to Appoint Patrick Hollister as Aclministraiive Intern
In November, the City Cpuncil directed st�tff ta begin the recruitment process for an
Administrative Intern to fuliill same of the Administrative Assistant's duties during the six
month period of my appaintment as Interim City Administrator. The Administrative Intem
positian is to be a temporary appointment far a six month period and the primary duties would
be to perform administr�tive duties in Planning and Zoning, Parks and Recreatian, Recycling
and Special Projects. (Please see attached pasition annauncement.)
The recruitment pracess has been completecl. (Please see attached Recruitment
Process.} I am recommending that we appaint Patrick Hollister as the Administrai��e Intern
� beginning on January 15, 1995 for a period af six montl�s at the pay rate of $11 per hour. The
positian will be forty hours a week, including night meetings.
Patrick was the unanimous choice of the interview pa.nel which consisted of 7im
Danielsan, Public Works Director, Kim Blaeser, Senior Secretary and myself. In January,
Patrick will recei�e a Masters Degree in Planning from the Humphrey Institute at the
University of Minnesota.. He is also completing a Masters Degree in East Asian Studies which
he will complete ia May. Patrick is serving an internship with the City of Lauderdale's
Planning and Zaning Task Force and has served an internship with the City of Schaumburg, IL
as a Transpartatian Planner. (Please see attached resume and application.)
Patrick impressed the interview panel with his initiative and enthusiasm for`local
gavernment administration and pl�mning. Samples of his work at Lauderdale and Schaumburg
were submitted and are very impressive. Tium Cruikshank, City Administrator of L,auderdale,
highly recommends Patrick because of his competency, self initiative, and respect for public
sector work. Patrick has been informed that Council is considering his appointment on
January 2, 199b and has indicated he could begin work on 3anuary i5, 199b.
f • • �� N
If Counc�. desires to implement the recommendatian they shauld pass a motion
appointing Patrick Hollister as the Administrative Intern beginning on 7anuary 15, 1995 for a
period of six months at the pay rate of $11 per hour.
P4SIZ'IflN ANNQUNCIIVIL'NT
Admini,Strative Intern
The City of Mendota Heights, Minnesota. is seeking qaalified applicants for the pasition of
Administra.iive Intern. The position reparts directly ta the„Interim City Administrator and will.
be perfornung administrative duties in Planning and Zoning, Parks and Recreation, Recycling
and Sgecial Pmjects. Dutzes will include caord'uaation of Iand use planning activities and staff
liaisan work with the Planning Cammission, staff liaison woxk with Parks and Recreatian
Commission, administration and monitoring of �the City's Recycling program, personnel. policy
development and gensral research and management analyst assignments.
Requirements: Bachelar's Degree in Public Ac�ministration or closely related field, Ma.ster's
Deg�ree or graduate course work in Public Administraxion preferred. Municipal experience in
government administration is de�irable, but not required.
This full time posiiion will be �or a six month appointment and will require attendance at same
evening meetings. Compensation is an an hourly basis at approximately $10 -$12 per hour.
To obtain an application, please coniact 452-1850. Applicatians shauld be accampanied by a
letter of interest and a resume and should be addressed to Kevin Batchelder, City af Mendota
Heights, I101 'tJ'ictoria Curve, Mendota I3eights, I��T 55118 and be received by November
24, 1995. AAlEEO.
TNTRNANC.hiNT
a
ADNIINISTRATIVE INTERN
Recruitment Process
December 10, 1995
1. City Council authorizes staff at October 12, 1995 workshop to begin recruitment _.
process for Administrative Intern.
2. Advertised position in MAUMA Newsletter - November edition
Leagues of MN Cities Bulletin November 10, 1995 edition
3. Sent Position Notices to Hamline University - Graduate Program
U of MN - Humphrey Institute
Mankato State U- Graduate Program
4. Open applications screened, applications sent to interested gersons.
.
5. Applications received through 4:30 p.m. on Decemher 1, 1995.
6. Applicants notified of selection process in December 4, 19951etter.
7. Applications screened and evaluated by Interim City Administrator, Public Works
Director and Senior Secretary on December 13, 1995.
8. Veteran's Preference added to scores by Interim City Administrator on December 13,
1995.
9. Semifinalist letters sent on December 14, 1995 requesting interviews from eight
semifmalists.
10. Interviews with six semifinalists conducted on December 21, 1995. Interview panel
consisted of Interim City Administrator, Public Works Director and Senior Secretary.
Each candidate ranked based on interviews.
11. Review of top three candidates with Mayor Mertensotto on December 29, 1995.
12. Recommendation to appoint Patrick Hollister to the position of Administrative Intern
for City Council consideration on January 2, 1996.
13. Council considers appointment on 7anuary 2, 1996 agenda.
November 29, 1995
Mr. Kevin Batchelder
City of Mendota. Heights
1101 Victoria Curve
Mendota. Heights, Minnesota 55118
Dear Mr. Batchelder:
Please consider me for the position of Administrative Intern. I am currently finishing my
Master of Planning degree at the Hubert H. Humphrey Institute of Public Affairs. I am
highly qualified for this position because I have worked in all four major areas which
relate to this position:
• Planning and Zoning. At the moment I am employed by the City of Lauderdale,
Minnesota as the Planning and Zoning Task Force Intern. The City of Lauderdale has
both a Planning and Zoning Task Force, which mainly works on revising the
Comprehensive Plan, and a Planning and Zoning Commission, which reviews
petitions for variances and conditional uses. I attend a11 meetings of both the Task
Force and the Commission. I conduct research for Task Force members and help
facilita.te and take minutes for each Task Force meeting. I also attend all City Council
meetings. �
• Parks and Recreation. I have researched and presented information regarding
Lauderdale's two major recreational facilities, the City Park and the Nature Area, for
the Planning and Zoning Task Force. I have also investigated the possibility of
converting vacant lots in Lauderdale into a system of mini-parks and installing bike
trails and/or walking trails throughout the city.
• Recycling. I am currently reseazching the success of Lauderdale's recycling program.
The city contracts for recycling pickup with Supercycle, Inc. I am looking at the
amount and type of material collected in Lauderdale in recent years and making
recommendations to the Task Force on how the city can encourage citizens to recycle
more material.
Special Projects. I have been assigned to two Special Projects for Lauderdale: The
first is an evalua.tion of the quality of the City's single-family housing stock and the
second is a series of recommendations for revising outdated City ordinances. Last
sununer I also completed two special projects for the Village of Schaumburg, Illinois.
These were evaluations of the two bus systems which serve the Village.
I have excellent skills in writing, reseazch, statistical analysis and working with the
public. The City Administrator of Lauderdale recently referred to me as a"model
employee."
�
ti
;
a
I use the following software at work on a daily basis: Micrasoft Word, Microsoft Excel,
and Microsoft Access. At the Humphrey Institute I have also used Wo�dPerfect, Lotus,
and SPSS, a statistical software package. I am familiaz with 1Vlapinfo GIS software,
which is very similar to Arcinfa. At my internship in Lauderdale, my intern.ship in
Schaumburg, Illinois, and my courses at the Humphrey Institute I have acquired a great
deal of experience working with very large databases and spreadsheets. I received a
Bachelor of Arts degree in Mathematics from Macalester College in 199�. Z'his
quantitative background has served me well in a11 my endeavors.
I have included a resume and the completed application forrn with this letter. I eagerly
await yaur reply. ,
Sincerely,
Patrick C. Hallister
2'707 Lake Court Circle
Mounds View, Minnesota. 55112
(612} 7$0-3242
.
r �
w
Patrick Clifton Holiister
2707 Lake Court Circle
Maunds View, Minnesota 55112
H: (612) 780-3242
W: {612) 63I-0300
E-mail: hollp036(,7a gold.tc.umn.edu
Emplayment
Julv 1995 - Current
Planning and Zoning Task Force Intern
City of Lauderdale
1891 Walnut Street
Lauderdale, Minnesota. SS I 13
(612) 631-0300
Primary Duties: R�vising the 'G'`ity°s Comprehensive Plan as dictated by the Planning and Zoning
Task Farce. Conducting research on rnunicipal issues and. presenting this information to the Ciiy
Couucil and #he Task Fozce. Conducting a survey af housing canditions in fihe City.
Reccmrnending revisions and simplifications in City ordinances.
Fall 1994
Teaching Assistant for Introductian to Pianning Caurse, Prafessor Barbara Lu�kermann
Hubert H: Humphrey Institute of Public Affairs
Univezsity of 1�+Iinnt;sota, Minneapaiis C;a,mpus
(612) 625-4310
Primary Dirties: Corre�:ting Papers aud e�caminations, #rtoring individual studeirts and assis�ting in
classroom instruction.
Summer 1994
Transportation Planning In#ern
V"illage of Schaumburg
101 Schaumbe�rg Court
Schaumburg, Illinois 60193-1899
(7Q8� 894-0007
Primary Duties: Collecting, analyzing, and presenting data to evaluate fihe perfornlance of
Schaumburg's two bus systems. Desig�ting rider surveys for each bus system and irnerpreting the
responses. Making recomrnendations for future contract negotiations with the bus company.
Performing traffic counts on majar municipal zoads.
Fall 1992 - Swmmer 1993
Secretary
La Raza Student Cultural Center
University af 1VIinnesota
(612) 625-2995
Primary Duties: Organizing e�ucationai and cuttural activities for ChicauoJL,atino students and
the University community.
�.
F � 1
Fail 1990 - Summer I991
Assistant English Teacher
Shinmachi Jcenior High Schooi
ShinmaGchi, Gunma•ken, Japan
Primary Duties: Helping Japanese teachers of Engtish prepare and present materia.l far the
t�aching of English to students.
Education
1993 - 1995 Universifiy of 14�innesota
I have completed all the coursewark for the Master of Planning degree
at the Hubert H. HumPhreY Ins�etute. I am currendy finishing my 14Zaster's paper.
I991-1995 University of 14tinnesota, . -
I have completed all the caursework far the Master of Arts degree in East Asian Studies.
I am currentiy finishing my Master's papers.
1.986-1994 Macalester �o11e�e
Grraduated with a Bachelar of Arts degree. Major: Matheznatics. Minar: Japan Studies.
Av�vards
1995 Universitv of Minnesota.
�eceived Winter 1995 Crraduate Tuition Fellowslup.
1986-1990 Macatester Colle�e
Received Devvitt Wallace Scholazship.
Computer Software
I am �tmiliar with Micrasoft Ward, Microsoft Exce�, Microsoft Access, WordPer£ect, Lr�tus,
SPSS, arnd Mapinfo GIS soflware.
Languages
I speak Spanish and 7apanese.
References furuished upon zequest.
� City o�� a93
,�, j �. � 1Viendota Heights
Personnel Department, 1101 Victoria Curvie, Mendota Heights, Minnesota 55118
APPLICATION FOR EMPLOYMENT
We welcome y�ur application for employment. It will be considered with others for the position you specify. Our policyis to provide
equal opportunity in employment, and to prohibit discrimination on the basis ofrace, color, sex, creed, religion, national origin, age,
marital status, disability, political affiliation, or status with regard to public assistance. This policy applies to full-time, part-time, and
seasonal and temporaryemployment.
Please furnish us with complete information. Your opportunityfor employment maybe reduced ifyour application is incomplete.
We encourage you to attach anyadditional information which y�u believe qualifies you for the position. Anymaterials submitted in
support of an application are not normally returned. Do not submit an original document if it is your only copy. Applications must
be received bythe application deadline or must be postmarked at least one daypreceding the deadline. LATE APPLICATIONS
- WII.L NOT BE ACCEPTED.
PLEAjSE PRINT IN INK OR USE A TYPEWRITER
PERSONAL INFORMATION
NqME Hollister Patrick Clifton
� First Middle �
ADDRESS 2707 Lake Court Circle Mounds View MN 55112
Street • - city Stace zip Code
HOMEPHONENUMBER 780-3242
Maywe�contact }rou at work? XQ Yes
OTHER (DAYTIIVI�.� PHONE NUMBER 6 31-030Q
� No Are you over age 187 � Yes ❑ No
Ifposition invnlves driving, indicate Driv�er's License Number:H-423-676-119—�te: � � Class: �_
957
EMPLOYlV�NT DESIRED
Type of employment desired: a Full-Time � Part-Time � Temporary/Seasonal
Salary" desired: _Negotiab? e Date Available: Ia�medi ately Are you employed nov�fl QX Yes ❑ No
Maywe contact yvur present employer? QX Yes ❑ No IfNO, e�lain
Hav�e }rou been previouslyemplo}+ed bythe CityofMendota Heights7 ❑ Yes � No
• � Position(s) --
EDUCATIONAL INFORMATION �
Circle the highest grade completcd:
Grade School
1 2 3 4. S 6 7 8
Did you graduate from H'�gh School?
High School
9 10 11 12 or GED
� Yes � No
College Post-Graduate
13 14 LS 16 MA MS PHD LIB
Name of SchooL• Meun d s V; PT,r H i rrl� Gr•1, ool
�• -
Name and location of college, university Coucse of # of years Did you D�
techntcaUvocationaUbusiness schools study attended graduate? reoeived
ann n will grad Master '
East Asian 2 ��„ g
Ma 96 Master o
. . s an udi
Macalester Coile e Mathematics 4 Yes BA in Mat ema
I.ist any relevant cer6ficates, awards, oorrespondence conrses, SP�� ���, or SP�� ��S Y�n have taken:
To be completed by applicants for ADMIIQISTRATIVE, PROFESSIONAL, FISCAL and CLERICAi. positions only.
T�►ping Ability? Q Yes � No Words per minute IIn1cn own
�ncss machiae op�ratioa and �acperienoe. In addikioa to listing typewriter,l0-key, dictaphone, etc., experience, please
sde spxifc info�mation regarding any oompnter operating ex�erience indnding spec�ic sotlware programs:
I can use Microsoft Word, Exce�.i; and•Access. I can also use Wordperfect
SPS�. Lotus, and Mapinfo and Arcinfo G�S svstems.
To be compieted by applicants for LABOR/MAINi'ENANCE and SBQZED TRADE POSITIONS only:
Trad�s learned, apprenticeships served, cunent licenses/certificatcs held:
Capable of operating the follovving equipmen�
f ,
JOB RELE11`ANT VOLUNTEER OR UNPAID WORK IXPERIENCE
iGnd of Adivity
tudent Project for
Work Performed
Program Coordinator
# HrsJMo. � From � To
40 � 9/88� 6/89
es
tic
EMPLOYMENT AISTO1tY . .
Pleasc give accurate, camplete emplaynntnt iaformatian far thc past ten years. List y+aur gresent ar most racent experience FIRST.
Attach additional sheets ifnecessary. Ev�en ify�ou hav�e attached a resume, you must camplete this section. '
Employer'sname: Ci�y o£ Lauderdale
Address: 1891 Walnut Street, Lauderdale, MN 55113
Phone number: 631—p300 Supervisar: Tim Cruikshank
Yourtitle: PZanning and Supervisor'stitle: City Administrator
Zaning Task Force Zntern
Principal responsibilities (he carnplete): _ R�v�. s_i. �a the C i ty' s
Comprehensive Pian as direc�ed by the Task Force.
Number and type ofpositions y�ou supervised:
Length ofcmplayment
From: Ju1y 9 5
month yzar
To: '� Prese t
month }ear
Total: fi
ycars munths
Hours per weck: 2 �
Last salary: �7.50/hr �
Reason for leaving. N. A.
Employcr'sname• A�►Phrey Institute, II. of Minnesota Lengthofemgloyment
Address: s� Institute BufldinQ, Mfnneapoiis Campus
Phonencunber: 625-4330 5`uparvisor: Barbara Lukerazann
Yourtitte: Teach�ng �p��r's��: Professor
Assistant
Frincipal responsib�ities (be camgiete}: �orrect in,Q_�n��-s and
��cams for Introduetion ta Plannina course.
Numbtr aad type af positions }rou suparvised: �� Sttk�P��i'S.
_ ttk
Employer'sname• Village of Schaumburg
Addross: 101 Schaumburcr Cour�
From: Sept 94
monch 1�
TQ: Dec 94
month y�aT
iOt8i: �
y� manths
�Iours per w�ee2c -�,p
I.ast satlary: t I1�17/�r
Rcasan for toaving: Fa11 '
Quarter Ended.
Length of employment
From: June 94
month yru'
Phonc number: ( ip8 ) Supervisor: Tom D�bareine]r To; Sept. 94
� a��4-04�7 m���h ,�
yaurtitit; Tra�:spar�ation Superv;sor'stitlo: Senior TranspartatinrrQ��; 3
Planner , � �1°Qt�` -
�PZan���g Intern
Principal responsi ttes (be complete).,�� jt��j������ � Hours par wcek: 35
> �1 ,c:u
Number and type afpositians yon supervised:
,' - -
` .J � t � .
i 4 � . . "
Last salary: $ 8 . 50Jhr
Reason for leaving. t� a r•k * �
Schooi.
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December 22, 1995
Mr. Kevin Batchelder
City of Mendota. Heights
1101 Victoria Curve -
Mendota. Heights, Minnesota 55118
Dear Mr. Batchelder,
Thank you very much for taking the time to interview me yesterday. The interview
further convinced mz tliat the position� of Adminisirative Intern would be a challenging
and rewarding opporhznity. IZ is exactly the type of opportunity which I need at this point
in my career.
I wish you and your loved ones a joyous Holiday Season!
Sincerely,
I / - `, ��� : �
Patrick C. Hollister
2707 Lake Court Circle
Mounds View, Minnesota 55112
(612) 780-3242
T0:
FROM:
SUBJECT:
MEMO
Date: 12-27-95
F� J
Mayor, City Cauncil, and City strator
Paul R. eerg, Code Enforcement Officer
Building Activity Report for December 1995
CURRENT MONTH
BUILDING
PERMITS: No. Valuation Fee Collectecl
SFD 3 575,822.00 4,765.21
APT 0 0 0 >
TOWNHOUSE 0 0 0
CONDO 0 0 0
MISC. 18 347,300.00 4,204.50
C/I 3 2,970.00 90.75
-------------------------------------------i
Sub 7otal 24 926,092.00 9,060.46 ',
TRADE
PERMITS• I
�
Plunbing 6 190.00 �
Water 1 5.00 �
Sewer 1 17.50 �
Heat, AC, I
& Gas 15 752.00 �
-------------------------------------------a
Sub Total 23 964.50 I
Licensinq:
YEAR TO DATE 95
No. Valuation Fee Collected
30 6,008,904.00 49,093.30
0 0 0
10 1,247,416.00 11,988.i1
0 0 0 I
342 2,892,394.00 47,591.12 �
79 3,758,152.00 33,236.23 I
-----------------------------------i
461 13,90b,866.00 141,908.76 �
105
44
44
4,100.00
220.00
no.ao
209 11,955.50
•------------------------------------�
402 17,045.50
YEAR TO DATE 94
� No. Valuation Fee Coltected
�
I 51 9,567,238.00 79,780.44
0 0 0
0 0 0
! 10 928,524.00 6,269.18
364 8,302,752.00 69,744.11
69 19,914,152.00 97,846.24
494 38,712,666.00 253,639.97
133
92
s�
9,345.00
460.00
1,417.50.
266 23,306.00
�------------------------------------
572 34,528.50
Contractor�s � �
Licenses 2 50.00 � 378 9,450.00 � 378 9,450.00
-------------------------------------------+------------------------------------+------------------------------------
Total 49 926,092.00 10,074.96 (1241 13,906,866.00 168,404.26 �1444 38,712,666.00 29T,618.47
NOTE: Atl fee amotmts exclude Sac, Wac, and State Surcharge. Amounts shown will reflect onty permit, plan check fee, and
valuation amounts.
LIST OF CIGARETTE LICENSES TO BE APPROVED BY CITY COUNCII,
Mendota Liquor
Snyder Drug Store #42
S.O.S Convenient Mart
Somerset Country Club
Tempco Manufacturing
T�vin Cities 5tores, Inc./Oasis Market
LIST OF CONTRACT{}RS T4 BE.APPROVED BY CITY COUNCIL
AsFhalt (�oat ac�or License
Asphalt Driveway Co.
J.W. Asphalt Constructian
Masonrv Contrac�or Lieease
D& S Cement Co., InC.�
Garvey Construction, Inc.
Johriny Masonry, Inc. i
Kelleher Construction,�Inc.
Poured Faundations, Inc.
Si.mon Bros. Cement Go.
Viking Concrete & Masonry, Inc.
Charl.es Zwinger
�xeavating Coatraetor L3.cense
� .Andretta Brothers
Carl Balander & Sc�ns Ca.
Bollig & Sons Inc.
Carlson Sewer Co., Inc.
Danner Landscaping & SaZes
Fogerty Excavating, Inc.
Ruper Excavating Co.
LeRoux Excavating, Snc.
Specialized Tur�, Inc.
Sun Excavating, Inc.
. Weierke Trenching & �cavating
�as Pipiag Caat�actar License
Air Conditioning Associates, Inc.
Area Mechanical, Inc.
A. Binder & Son, Inc.
Boehm's Inc.
Hurnsville Heating & A/G Inc.
Pgau Meehanical Contractors, Inc.
Frickson Plumbing, Heating, Cooling Inc.
Fireplace Specialis�
Genz-Ryan Plumbing & Heating Ca.
Harris Contracting Co.
Hinding Heating, Air & E1ec., Inc.
J& H Gas Services Inc.
Kleve xeating & AjC, Inc.
LaFond Plumbing, Inc.
McQuillan Bros. Plumbing & Heating Co.
Metropolitan Mechanical Contr., Inc.
Minnegasco, A NorAm Energy Co.
R.H. Heating & A/C, Inc.
Sedgwick Heating & A/C Co.
Shandley Heating & A/C
Standard Heating.& A/C
Sylvander Heating, Inc.
Total Air, Inc. '
Valley Aire, Inc..
Ray N. Welter Heating Co.
Wohlers Southside Heating & A/C Inc.
Yale Inc. �
SVAC Contractor License
Air Conditioning Assoc�cates, Inc.
Apollo Heating & Vent�lating Corp.
Area Mechanical, Inc.:
Earl Arneson Jr. Heatirig & A/C
A. Binder & Son, Inc.
Burnsville Heating & A/C, Inc.
Egan Mechanical Contractors, Inc.
Erickson Plumbing, Heating, Cooling, Inc.
Genz-Ryan Plumbing & Heating Co.
Groff's Heating & A/C, Inc.
Harris Contracting Co.
Hinding Heating, Air & Elec., Inc.
Rleve Heating & A/C, Inc.
Rrinkie Heating & A/C
McQuil�.an Bros. Plumbing & Heating Co.
Metropolitan Mechanical Contr., Inc.
Minnegasco, A NorAm Energy Co.
R.H. Heating & A/C, Inc.
Sedgwick Heating & A/C Co.
Shandley Heating & A/C
Standard Heating & A/C Co. .
Sylvander Heating, Inc.
Total Air, Inc.
Valley Aire, Inc.
Ray N. Welter Heating Co.
Wohlers Southside Heating & A/C, Inc.
Yale, Inc.
General Contractors License
Advance Construction
Bor-Son Construction, Inc.
Century Fence Company
IQ�i Frectors, Inc.
John Rlem Construction
Rraus-Anderson Construction Co.
3M
Ma.son's Siding Products, Inc.
McPhillips Bros. Roofing Co.
�
� �:
Western Steel Erection, Inc.
Drvwall Contraetdr License
Berg Drywall, Inc.
Custom Drywall, Inc.
Donald Goodroad Drywall
R & P Drywall
Pro Drywall, Inc.
Zimmerman Stucco & Plaster, Inc.
Charles Zwinger, Inc.
�i.gn Contractor License
Nordquist Sign Company
Suburban Lighting, Inc.
,•
Rubbish Hauler Contraator Licease
Aagard Environmental Se'rvicea
Action Disposal System, Inc./BFI
Highland Sanitation & Recycling
Rrupenny & Sons Disposal Service, Inc.
Waste Ma.nagement - Savage
Landseave/Tree Service Coatraetor License
Blaeser Landscape�Design & Construction
M, • • � . • e
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January 2, 199b
2�0: Magor end City CoonciZ
• CLAZ,MS LZS2 SUMMARY:
TOta1.Cl�imc
Sfgn.if3cant GZa=ms � -
• lieaith Partners Medicai ins
MWCG Sewer
UnusuaZ Claims
Dakota 7echnica7 Institute Police trng
t
1.
1G5,85Q
z3,1b7
68r814
4,470
� ! Va1�ey Paving Fr7endly Hi1Ts 1i3,330 •
. �� , t �
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29 De �'3..i ��N� 1v-n�iu uepL bU-Koads �•
c 1/2/96 Claims Lis 15-Engr 6u-Utilities
Fr•i ; AY; Cicy of Dter�dota i ,-�ts ZU-Police 7U-Parks ��Oe '�
30-Fire 8U-Planning
Terno Check Nurnber i 40-CEO 85-Recycling "'
Terno.
90-Animal Control
cn eo � ,_
��vnber Vendar :��rne Accc�unt Code Camrnents Amaur�t
i Rlbinsc�r� QJ-�/JO��1�LiS�1J solvs '�B.SG
� Tc�tais Tem❑ Gh�ck i�urnoer� i �8.56 �
Tetno Check I�iurnDer ,:
2 A:1 �ire Test Q�8-4335-00�h-0@ ann; cert 10.5�
2 ----- ..
Totals ?emn Check Number i'�.��
c
Temo Check N�unber 3 . •�
�,•� 3 Audia Visua; 01-201Q� od eo ��
i . 505. ,�.:r �•�
3 , ' --------
.�ti Tatals T�rno Check :�urnber 3 i.565.55
Temo Check Nurnber y
i' ':
�' 4 Kevin Batchelder Q�1-4415-1:0-10 ian ailaw i2Q�.@c� '
4 Kevin $atchelder 01-4404�-Sinc-i0 i2/7 rnto 14.2�
.. 8 ------
Tatals Temo Check Nurnber w
134. c2 �°
' Terno Check Number g
• 5 Cherokee State Rank 01-4490-110-10 rental ��.�Q
5 -----
E 3
Tatals Tern� Check Number 5 ;�.��
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Ternb Chec'ec �iurnber 6 �
6 City af 5t F��ul @i-4330-440-c0 radic� rntcr� 25c^.7E •
6 ' ------
' 7otals Terao Check iVurnber, 6 � ' c5�.76
Terno Check Nurnber 7
7 Cooy c^q Inc 05-4305-105-i5 . solvs 125.18 '
_7 Capy Eo Inc 0�-4305-1�15-15 splys 68.21
14 ------ • .
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Tut�ls Terno Check Nurnber 7 293. s9
Temo Check Nurnber g _
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8 89.9�
� Tuta:is Terno Check �vurnoer 8 �
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9 78�i. �7 �'}
' Tatals Terno Cneck i�urnber 9 .. �
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iQ� Dakota Cc�ur�ty ?ech Ir��st �i-44C�2-�t2�h-22� 96 trrro ' 4. 470. Q�� -
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Tatals iemn Check �L�r�ber i0
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. 11 iGk. ��
;•�ti Tc�tals Terno Check Nurnber 1 i �
Terno Check Number 12
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1� Darika Emocy Ea @i-4305-03C�-3�c� hcr�e �21.54
i2 Aarikc+ �mgcy Ea 01-430,.�',-070-7A hase 21i.50
' 24 42.?,. C��71 ' `!
Tatals Temo ChPck Number 12
� Temo Check Number i3 �
i3 Dennis Deim�.�nt A#-4425-tt�c^�-'�7 ,�arc a:3aw 1��. ¢�� ,
' 3 i:��. 20
� Tatals 'fero�a Cherk hurnoer f3 '
Temo Check hlurnber� i4 �
•• 14 Firat Trust �5-4226-00�-�a svc fee 3�ci6.�8 �
S4 .:,¢�6: Q�$
• T��tals Temo Check Nurnber 14 '�
;�, Tema Check Numbar 15 (:3
>
1.�'.i Fortis Benefits Ins Co 0f-423^c-031-30 ,��ri orern 1b3.4�
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iatals Terrso Gi�eck l�urnber i5
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. ' • ' :y,"F..' + . " " . ` � •' .. , • , ` �.li. .� t' • , " . .
� �: Y:
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29 Der �35 Ci�itns Lis¢ raoe ., '
Frz 1 AM Citv �:�f i�er�dat� i �ts
. t�`.
Terno Check Nurnber i6
• iEi'tiA. t?
CMeck
N�un�er� Ver�dor Rarne �ccu�.�nt Cocie CGmmer-�t5 HrnaunG
iE ��_�c�ci vear Serv :i ee 5tc�re 0x -433�-44�-c�h s:,1 vs 13 �'. ='6 �
� �� i�2.:'c"� �
Tata:s Terno Gieck. N�_un5er i6
Terno Checu. i�urnber 17 �i
17 Caraham t�Pa R 1"er�esa �ar^;�,c�t v�i-4i3i-Q�2Q�-�Q �ar� ar-era o�3r�lt�ex '3�.85
i7 ' S�, t35 �
Tc�tals Terno Checs� Numsaer 17
, �l
.. Terno Ckeck fltur���er i8
i8 Grc�uo Hea.th Inc @5-4131-.@5-15 i�n or^ern +. iE7J�.SJ �
i � , � � i 65. a5
Tatais Temo Check tiurnber i8 �
Terno Check Nurnber i�
'' 1! Fieaaty Rartriers @2-^ci�7k ��n prern �.6i4.9c �
i9 Yealth Gartners 01-4131-1 i0-i�b ��ri orern 1. i34. 3�
i9 Health F�ar�tr�ers �I-4i3i-2�2�Zt-:=:�e �an ar�ee� "�68. i0 �
- 19 Health Partners 01-4131-Q�40-40 aar� orem �5�.74
1'� He�2th F�artners @1-k131-050-5@ ian prer�� �, E�7. ��
i•-.} 19 Neaith Partners t�f-41s1-070-70 iat� arern 748.48 ��
•� �9 Heaith F�artners @5-413i-105-i5 �an pr^ern i, 6�3. i4
19 Healt'� r^artners 15-4i31-Q�60-6�C ian orern 39i. k8
19 Hea.tl� Partners 08-4,331-Q�L�Qt-�p ,. ,�ar�, pr�em iSS.?4 �
171 1 ;, iE,7. Q8
� Tatals Temo Check Ntitmber 19 �i
7ern� Check NurnSer �4
' 20 I 0 S Q�1-k330-4'30-1 @ rnt cn 60. 65 �"�
E� I Q S 01-433fc�-460�3Qs rntcr-� �1: �5
2� I O S 01-433@-445-4¢� rntcn =1•�5 ;.:)
2� T O S 0I-433tZr-430-54 mtCn 2I.25
�Q� I 0 S 0i-4330-49ft1-7fL� t�ttCt-� ' �^'-i•'i'0
24'1 x 0 S 05-433�Xr490-15 rntcn 60, 65 �;j
2Qt I 0 S 15-4334�-49Q+-6� mt Cn c i, . i 9
2Q! I O S 01-430Q�-080-8Q� cntcn 45.45
20 I D S �1-449�-1�9-0� rn•tcr� =+�. �0 �..?
i 8Q . 3Q�3. 19
� Tatals Terno Check Ivurnber 20 �
- Terno Check Nur�iber �1 -
zi ICMA 01-440k-IfL�-IFZt 96 dt�es 435.�1Q� �....'
. � �..
.. :^i:, .. • . • - , , . ,. . ' �.. ----- . : :. ; -� ' __- _ __.-- : ..'_ , _. ____.._.----- ..- - -•-----_„ .- .__.._ .. . .. ( --^ : -� ---_-------- :-----•-- .•�--
�'3 De� 95 Ca�iros Lisi Raoe 4 " ^
rri i Ai�i � Ci�Cv of Menda•ta h its .
�
Terno Gh�ek Nurnber �;
7erno.
Ch ec it '�
Nurnber Ver�tl�m har�ie Accatirit Cade C,�-�rnrnents �1rn� �ur�t
r
�i 43:�. �2t�s .
Totais Temo G;�eck N�.imber 2i
� Terno Ch�ek :Jurnber �2 �
.�2 Inter�state DieS�i Q�8-43s5-00�-�0 ' neater 4�h9, �7 -�
�� Znterstat� Diesei �11-4a�5-e�5�+-5t� soivs 62.5�
44 �F72. cL t-�
Totais Terno C:�eck �i4unber ^c2
Temo Check hurnber 4J f'�
23 ir�tl Assn af COP 0i-4404-020-c� �6 dueS ' 75.��@ -
. . 2� � .. 75. Q��t {Yi
Tc�tals Teraa Check Number �3
.�
Temp Gheck IVumber �4 � '
24 J& A C:eaners (�1-44i0-020-�0 clno 16.�,. @� ,�j
24 .S & A Cleaners 01-430�-c��0-20 cl»a 3.9'3
48 , 169.@i �
�• Totals Terno Check Nurnber ^c4
Temo Check htumber 25 �
�5 Kar F'raducts 0i-4305-05+�-5t� oarts 113. v�h
25 Kar Products 01-4305-Q�70-70 parts 113.50 {•y
25 Kar Praducts 15-4305-06Q�-E@ parts ii3.55 "
�5 3{ar Produets 01-4as0-440-20 parts I13.55
� 25 Kar F'roduats 01-4330-445-40 oarts 113.55 �
25 Kar Rroducts 01-433@-460-30 parts 113.55
150 68i.^c0 ,�
T�tals Terno Crieck Nurn6er^ ^c5
Temo Check iU+amtrer �6 - .
i, ?
26 7horn�s kCnttth 1�-422�-Q+60-60 exo reicnb 17.4�
26 Thasnas I{nuth 27-4415-71fs-�i0 exo reimb 23.78
26 Thomas Kn��th �7-4415-713-00 exo reimb 15.95 '
26 Tt-�ornas Knuth 27-44i5-717-@0 exo reirnb 32. @3
26 Thamas 3{rsuth Q�5-44i5-iib.�'.,-15 �an al law 3Qs. p0 ,
130 - 98. 16
�sY: Tatais Temo Check 1Vurnber , 26 , �
... �.�
Ternp Check Nurnber 2i ' .
27 L. E L S 01-2�'75 �an d��es 363.0Q�
� �.. '
. .. . _�_... . , ._... .. . _ . . .._ . . _....__ . . . . . .. ... _ . .. .-,. -. ..w . , .. .... .. , _ ._ .. » , :: x=. - - . ., . ,
� , �- . .. .. . • . '. .. . ' � ' ' • � . ' . . .., _. . - . .
�9 De� 99S Ciairos Gis` r�ace 5
Fri ; Ah: City af f�endata i its •
�•
Terno Check NurnDer- 'c:7
Tema. �
C}7eck
NurrUer Vendc�r Narne r�ccount Cade Ccvnment5 Amc�unt
^c7 3o3,k,11
Tc�t�3s Temo Czeck Number c7
� Temo Ch�ck Nurnber c8 �
28 Guy Y,ui 2ar�cer� 78-4335-0@¢-0� exo r^eir,rb �c- ��Q ,
�8 �,uy KGtllar�der 01-4305-020-cQ� �xb reirnb 3a. i�
�8 �uy Ku2 �ander L�3-449sZt-0��-tE� exp reirnb �7.84
28 Guy Kuliander 0i-4�f3f�-109-09 exp reirnb 4�-�� `
28 Guy Y,u1:an8er �15-44i5-105-15 exp reimb �8•13
i �F� � i J�F. 3J ,
Tc�ta2s Ter�io Cr�eck Nurnber� �8
, � Temo Check Nurnber ^c9 ` # "1
2� Lincain E+enefiit Q�i-��74 }an arern 4�• ��
� 29 L.inco:n Benefit �1-4131-020-2d 7ar� arem 367.i1 ,
�9 �incc{in E�er�efit �+1-4i32-1i0-1� �an arern i38. i�C
g7 J�1'J• G+ }
Tatals 7er�tn Check :�urnbet^ 2�
Terna Check iUumbet� 3� :s„)
30 Lillie Suburbar� Vews Q�i-4490--�7Q-7@ • ernpl ad �i•���
-- ___ , }
30 91. 00 „ '
Tata2s Terno Check Vurnber 30
Terno Check Nurnber• 31
�, 31 Lynn reavey �2-43@5-0:��-^c@ solys 48_9m ��
� 31 48. 9Q�
Tntals 7en�o Crfeck Nurnber 3i � .
Temo Cheek ivurnber� 3�:,
32 M A Assc�c�iates 08-4335-000-0�2t so7.ys ���• ��
3� �c:3. ?7
Tatals 7erno Check Nurnber 3�
Temo Check Nurnt�er� 33
33 �iac Gvat^enause 4�2-43+D1-0�0-�0 solys 9$.85
6'�i;> 33 , ��
9$. 85
Tota2s 7erna Check �lunsber 33 -
T�rnp Check 3Uurnbet� 34
___ � . . _'_�._._._.a,_...-----_____.._� .._._ : _._._.. _ _. _: -__.. . __..,_ _..- . --_ ._..__.._..__.._.___ . __. .___, __ : -.- -- -- -.. - ------ •------ : ----- ------ �
_ r-
�9 De �95 Ciaims Lis' � r�aoe 6 �
, Fri i f��: City r_�f �i�nac�ta ! it� �
;,-'.
' Tema CSeck itiurn�er� 34
. Temo. ' �
' Ci�eck � _ ..
i�t,�rnber Ventl�ir tiame flcca�.tnt C�rtle Ct�mrnents prno�_int
' 3k k�er��ras �ii-4.?,.FS-�S�-5�t splys 2�. �? .
� 3�+ c^`�« �7 �
Tai:a;s ierag C:�eck l�t��ra�er, �4
Terno Check EV��uiber^ 35 r•t
.:
s5 �ietro Council Wastew�ter Svc i�-4449-Q�6fl-6� t�+n svc 71,610.00
. 35 Yetro Cotincil Wast�water Svc i7-3�75 ,�2n svc W,796,�c0cr �-�
7fd 68, Fi14. 00
Totais iemo Cneck �:urnber 35 , ,��
iemQ Checit NurnDer s6 • .
f`� 36 Yirm Pa.lutic,ri Ccmtral Aqcy 15-A40E-�5�i1-60 c�ca secnir,ar, � - ��Ce�.�O �
,.-�, 36 ^c�c1�1.01
• Tatals Temo Check wumtet^ 36 , �l
•7 Temo Check tVurnber^ a7 ���
l�: ,
3i Yir,r� rY��tu�I Li•Fe Irrs 2+i-2Z�74 �an prem ��6. i2
..� 37 Kinr^� Mutual �ife Ins 01-4131-1i0-1@ aan orem 7.60 ��
= 37 Minn Mutu�i Life Ir�� Q�1-413i-@�0-c�1 �an prem c5.3e�
37 �finr� Mut�.sal Life Ins 01-4131-L70-70 �arE orem 9.5Z�
� -� --- ------ ,�^�
`••' i48 24&..:r�
Fatals Terno C:�eck Nutnber� 37
-' 7cmp Check Nurnber 38 °'�
� 38 E�innesota E�er�efit flssn Q1-^cDJ74 ,�an pre�n 451.63 �
38 Minnesata•benefit As�n 01-4131-110-10 aan orem 38.81
` 38 Minnesat� Rer�efit Az�n �1-4131-�t�ic1-20 3an prem �57. SS
38 ir3irmesata �Benefit Rssr� 01-4131-45.�.,0-5@ tan prern 44.52 ,�
�� 36 Minnesot� PenePit R�sn 0i-4131-�17t�-70 7ar� pr�rn 221. c::'
3.$�1+1ir_,nesc+t.a...�Her�efa.t�Assr-� VlcCf��k�.'�'S-^Y�DS�-PJ ��n�prern �4: �8
38 �kin»esc,t� E+eneFii Assrr i5-413i-Q�6�-6s2 �a��oreca 44.5� ' : t
266 ' i . �5c. 83
Tata3s 'ferao C7eck Uuraber 38
Temp Check Number 39
39 Minr�esata Tearnsters Loc �c^0 0i-^ck"175 dec dues � 321.0Q� �'
� 3� , 3�1. �iQ�
Tatais 7emo Check NurnbEr 3� .. �'�
i; Terno Cheek Nurnber 4t -
4�h Minnesota Conway id8-4�o5-�1�0-@� r^e/chg 1�1.00
�... t t.
...._.._. `.......__.-...._.: . ....,.__ ,.,___... , .. .,.4�._, , ...,, ._.. •- ,• :. � . , -.. .. -,,.. ' .. ' - Y:r;`J;.:.:.,,.E'Y;..'.. , .._ ... ... • .'l,. .y ' • _ «.• .w ..___
. � , .. ..
^c'-3 172� ��5
Fri i Ayi
Temo Check Nurnber�
rQ�,�.
Check
N�unber Vendar� Narne
44
Clairn5 i.is'
Citv aF Mer�dc�ta h
Rcc�:�unt Cc�de
�I',5
Cc�rnmpni: s
i-�aae 7
Grnount
i~:
f?
4Qt i 121. t21(�l
� Tatals Terno Cneck }tiun�ber 40 �
�erng C:�eck Neua�er- 4I
� 41 Narc Yc�c�r� k�5-�+4:�,�1-IQ�J�IJ exo reimb �9.73 �'
ai a�. �a �
iutals Terno Check Nurnber 4i
. 7emo Check f�iurnb�r 4c , ;'j
4v M�tur^ �'arts Service Q�1-43@i-�50-5w� oarts • c9.6i -
:•:� 4� hiotor r^arts S�rvice 01-433�-49a-70 oarts � iF�.3� �
' , � 4� �iatc�r �'a�^ts Service �2-4330-A40-^c�+ rtn - i5. �Q�cr-
42 �ator F�arts Service 01-433Ch-44�+-cQ� RARTS ��-�j
168 i 47. � 4 �'`
Tc�tais Terna C:�eck tiumber� 42 - .
�' Temo Check husn�er 43 {�
43 �c�rth S�t�r Cnaoter TCBO 4�i-4404-Q�4�-4�C 96 dues 45. �0
----- (7
43 45. Qt0
Tcatals Tereo Check iVurr�ber 43 ("j
ierno Check NurnSer 44
� 4A Office Mau 01-4304i-11@-Ic� solys �4��W� �1
4k Office M�x 01-430@-Ii0-1�S splys 37.85
� 44 Of f i ce !�� x 0I -430t1�-05�h-50 so 1 ys 78- 35 �
44 Dffice Max 01-4300-070-70 splys 78-35
`44 Office Max 15-4300-Q�60-6c� solys 78-3k
44 Off ice Max i5-43ffi0-06fl-641 solys I�ufi- 49 i.'a
44 Df•Fice Yax ¢�1-43Q��-05¢�-50 solys ScnE.49 "
3Q+8 , 535. a:i . .
Totals 'i'emo Check i�iurnber 44
Tetno Check I�urnSer 45
45 Power E��^�rce E»tr•D QIS-�t33�-t}�A-%� oarts 1 i• 93
45 ' 15.�3 ` .
Tatals Temo C7eck tVurnher^ 4S
'`� Terno Gheek Nurn�er 46 �
46 Reac`� Ec 0i-4305-¢�50-50 solys 5�.0�t
�
... .. . � , . . , , r , . � :. , � ----- , — -� :-Y---_.�-.. .,._._._.._.._.._.._..._ .. . ._.. --•... ...... ..............._..:.. : ... _ _ _ ..._ ---_.__._. -�;_ :.�;: .
29 Der �5 Clairns List �aoe 8 �
Fri 1l AY City of MenCc�t� H� ,ts . - '
Ternp Checlt yurnber 4E �,'•'
Tern o.
Checic ;1
N��rnber Vendar ;�ame Account Code Carnrner�ts Arnaunt
46 Reach Ec 0i.-4a�5-050-5�1 s�,iys c'3.8c �
� �2 s�.s�
T.ot�is Terna Eh�ck �i�arnber� 46 �
Terno Check. ��_imaEr 47
. ��l
47 � E 8ti�uotir�essy Jr �Zi-;'01� dec sv i.6^c9. i,;
47 L� S:-ia�.ionnEssy Jr 05-2010 oec svc 174.90 .y
47 L E S��uu?�r�essy Jr 15-2�11 , dec svc `4g. g� ''
47 L_ E Shaunhnessy 3r 29-c^Oi0 �ec svc 84. ;;,
47 L E S�auotinessy Jr- ci-2@1� dec svc ;g9, 9� ,.�
47 L E Sha�.iahnessy .ir @3-20i0 dec svc ; ag, 9p -
47 L E Slauohnessy Jr 16-20i0 dec svc ' �, 4;,g. E;, -
3�� ` , -------- ,(')
4. 9�7. 3�
Tatals Terno Check Number 47
� Terop Check Niurn�er 48 ' �)
48 Saiithview Chev 01-4330-440-^c0 oai-ts �, gg
48 Sauthview Chev 01-4330-440-20 parts qE,38 `•!
48 Southview Chev �1-4330-430-7+D oar^ts ,, g�
""� 144 54.48 �
Totals Terno Check Number 48
Temo Check Number 49 ;���
49 St Pau? Fioneet, Press �1-4490-�70-70 ernol ad 111.i5 �•�
49 ii1.25
�� Totals Terno Check Nurnber 49 �
Terno Check Nurnber 50
50 State Mutual Ins 02-::Q�74 i�r� prern 143.1I •
Sa�Sts�e�Mutu�-1 I�n -1=4"P3Y =0�20=��D � an arErn 1. 831. ��
� • -------- �
1@0 - 1. �75. ��6 �....
Tatals Temo Cieck Number� 50 -
Terno Check lVumber ,�,I ' ._.
SS Trc�ohy House �CI-44@0-i10-i0 solys c3.66
51 c3. 66
;�3 Tc,tals Terno Check Hum6er 51 ,
f�
Terno Check Nurnber S�
5� Treadway Graohics 01-2127 dare splys 3��n.25 ••�
i
.. �
�
- - • - - -�--._ ..._._._� .--- � ...- -- .._ _ _ .. ...;--._. _..._ _ , ._.___.._ ......-•---- �- : - . -._ ....... _�.. . ._ . . . .- _._. .. -. .. -- :�._- , • -.
8� Dec �5 Clairns tis� � -
=ri ii AM � City c�f Mend��ta n �� F'aoe 9
7erna Check Nurnber^ �� ,
Terno.
Gti ec n
ivumber Ver�dcm Name Accct�nt Cocle Cc�mmertts
Arnc��rr�b
5^c
7otais "'ern� C�ec4< N�unber �� 39�c1,�J
a,?�
.Terna Ch�ek I��_aro�er ,�',s �
• 53 L;niv�r�al Life G]i-413i-020-��
53 Ur�iversai iiie � J��`� orem 3��. j�
01-413f-�S4?-�r0 anr� or^ern f&8«3�
53 Elniversa3 �ifa 0i-413i-07�-7Q� �
53 Universal Life »n or�em ��4,,��
0i-4131-11�-10 7an orern 154.66
53 Urriversai Life 05-4i31-i0�-15 -
53 Universal i.ife �an orem 248.c5
i,�.,-4131-�6Q+-6rD � an or,em 340, 07
53 Universal �ife �11-4131-04�1-40
--- �an orern J i:,6. i�a
37 i _____...__ � �
. Totals Temo Ctieck �iumber s� ' I. 666. Qt9 .
� £��
Ternn C;�eck N�trn�er �t� �
54 University of hiinn 05-44@Q�-ia,.�i-i5 regr �?
155. @Qt
54 ------
Totals Ternn Check �iurn6er �y SJJ. i�c� .
,.�7 Terno Check 3Vum5er� ,g
(. �'
5� V�21ey fi�vit^,g c7-4460-71tc1-0� ayrat 7 fh
• 1$, 3�3. 87
' S5 ___---___
1$, 329. 87 : � )
i'c,tals iemo Check Nurnber �� .
Terno Check Nurnber ,�,6
1
� 5b Vikina I�,rlustr^ia1 Cntr fZI'y�t}Jl7jv-(Zj5{Lj�J� solys
�56 � 47_�7 �
Tatal.s Terno Check Nurnber J�, 47.2+7
Terno Ch.�c.k=N,um.ber �� •
57 Zzealer Inc � Q�1-433fci-490-5a - rars �
57 Zieoler Inc $i-4330-490--50 c97'18 "
--- rors 5�.?2
II4 ------
Tatals Terno Check Number �ry� .;43.90 �.
4046
Gr��nci Tat al
.___.._...._ ..-_.,....__._;�..,.. , �.r_.,,�, _
I ���'.1. BJrD. JS
�
,
�
MANUAL CHECKS
15632 4,265:34 Oakota Bank
15633 1,837.72 Commissianer Revenue
15634 2,423.81 PEl2A
15635 36,259.15 Payroll a/c
15636 190.40 George Noack
15637 318.00 Shaam Sanders
15638 21,572.03 Fire relief Assn
15639 750.00 Gynt6ia Longquist
15640 4,479.16 State Capitol C U
15641 • 615.08 U S Post Office
55642 ' 521.50 U S West
15643 113.23 Tom Lawe11
I5644 13.$4 PNRA
25645 9,d92.99
15646 1,720.44 ICAN
15647 �85.00 Minn Mutual
155h8 270.00 Minn State Retirement
15649� 225.00 6reat West L�& A�
15650 266.40 Dakota County
15651 445.Q0 Qakota Uank
15652 4,384.3b Comr.issianer Reveneue
15653 2Q,086.57 Dakata Gank
15654 54,936.69 Payro]1 a/c
165,730.91
G.T. 'L91,581.47 .
Fiee payroll
Holiday Pay
fire/ho]iday pay
exp reimb
��
City contr
grading escrow
12j22 payrol7
4th qtr sewer
Uec svc
balance 95 flex spending
12/22 payroll
. ,
«
., �
,„ -
��
��
��
��
�
_ . _ _ .. . _. _. ... _.. _ ..._ .. .. � - --- —�-�--,;�-„��-�, = _ �.._ _--�--- .-- ._
. . . . �.��. . .. . ... ,. � ' •
CITY OF MENDOTA HEIGHTS
MEMO
December 22, 1995
TO: Mayor and City Council
FROM: Kevin Batchelder, Interim City Ad ni � tor
SUBJECT: Appointment of Acting Mayor
[7F� «�T���C�PI
State Statutes require several annual actions by the
statutory cities. One of the required actions is the appoirn
Councilmember to serve as Acting Mayor during any absei
/T��C� � : • ; - �
Council should take formal action xo appoint one of its n
Mayor for 1996.
KLB:kkb
:rning bodies of
tofa
of the Mayor.
as Acting
'�' �
C��
ITi�
I ;•��
CITY OF MENDOTA HEIGHTS
MEMO
Mayor, City Council, City Administrator
Kathleen M. Swanson�l�fYi�
City Clerk '
SUBJECT: Designation of Official Newspaper
I1�1��77T� I�II t���l
By statute, the City Council must annually designate a local newsj
Official City Newspaper for the y�ear. The South-West Review, publishei
Newspapers, has served as the Official Newspaper for 1994 and 1995. Fi
past, the Sun-Current held the designation. We have received letters fro�
newspapers requesting that they U"e designated as the Official Newspaper;
DISCUSSION/RECOMMENDATION
The rates charged by the two publications aze stated differently i�
charges by column inch and the other charges by line. It appears that Mi
Publications' rate (if I have calculated correctly) is substantially greater t
been charged by Lillie this year. In addition, we have received excellent
cooperation from Lillie Suburban Newspapers over the past two years.
I recommend that Council designate the Southwest Review as
Newspaper for 1996.
ACTION REOUIRED
If Council concurs in the recommenda.tion, it should designate
the Official City Newspaper for 1996.
28, 1995
aper to serve as the
by Lillie Suburban
� many years in the
the publishers of both
�r 1996.
letters. One
�ota Sun
the rates we have
era.�e and
s Official
Southwest Review as
� M
LI«IE SUbuRbAN NEWSPAPERS 2515 E. Seventh Avenue
North St. Paul, MN 55109
(612) 777-8800
December 12, 1995
Mayor Charles Meatensotto
City of Mendota. Heights
1101 Victoria C�rve
Mendota Heights, MN 55118
Dear Mayor Mertensotto:
Thank you for the opporiunity to bid on public notice publication services for the City of Mendota
Heights. Lillie Suburban Newspapers has been serving the needs of the Mendota. Heights area for 18 years,
and is pleased to provids ongoing coverage of city government and school issues and community events.
Lillie Suburban Newspapers is the oldest weekly newspaper company in the St. Paul azea. It was
founded in 1938 by the late T. R. Lillie. His son, N. Theodore Lillie, and grandson, Jeffery Enright, aze
continuing the family tradition of publishing awazd-winning community newspapers in the St. Paul
suburbs. ,
It is our sincere desire to provide the best possible local news coverage in the Mendota Heights area. Our
experienced news staff provides readers with a well-balanced, lively and informative product each week.
We realize that Mendota Heights area residents look to the South-West Review as one of their primary
sources of information about city activities and meetings, and we will coniinue to publish the city's press
releases and photos.
The South-West Review is the legal newspaper for Mendota Heights. The South-West Review has the
official designation of the neighboring communities of West S� Paul, Inver Grove Heights, Mendota. and
Lilydale.
Noon Wednesday is the deadline each week for submitting public notices to our office. Late public
notices are accepted up to 10 a.m. Thursday for the Sunday newspaper. Public notices should be directed to
Barbara Michel, Lillie Suburban-Newspapers, 2515 E. Seventh Ave., North St. Paul, MN 55109. Our fax
number is 777-8288.
Legal publication rates for minutes, adveriisements for bids and other notices are as follows:
$3.69 per column inch for a one-flme publication
$3.18 per column inch for each additional publicarion
Thank you for considering the South-West Review as the official legal newspaper for the City of
Mendota. Heights for 1996. If you have any further questions, don't hesitate to call us.
Since ly,
� �
Je t
�
o-Publisher
.
.
N. Theodore Lillie .
Co-Publisher .
RAMSEY COUNTY REVIEW - MAPLEWOOD REVIEW - OAKDALE-LAKE ELMO REVIEW - NEW BRIGHTON BULLETIN
L�«�E SHOREVIEW BULLETIN - ST. ANTHONY BULLETIN - SHOPPING REVIEW - EAST SIDE REVIEW
NEWS ROSEVILLE REVIEW - SOUTH-WEST' REVIEW - WOODBURY-SOUTH MAPLEWOOD REVIEW
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CITY OF MENDOTA HEIGHTS
�� �
December 28, 1995
To: Mayor and City Council
� �`�
From: Kevin Batchelder, Interiin City Admini
Subject: Discussion of Dakota County League of Government's Legislative Policies
DISCUSSION
,
Attached is an invitation to attend the Dakota County League of Government's
Legislative Breal�ast. The breakfast is being held with Dakota County's legislative
representatives on �riday morning, January 5, 1996 at 7:30 a.m. in Room L139, at the
Dakota County Western Service Center, 14955 Gala�e Avenue in Apple Valley. (Please
see attached invitation.)
Also attached are draft policies on Transportation, Property Tax Reform, Ethics
Legislation and the Livable Wage Act. If the City Council has any concerns about these
general Dakota County positions, please direct staff to contact the County with proposed
revisions or suggestions. This represents a prime opportunity to meet with other elected and
appointed officials from Dakota County and its municipalities and to meet with our legislative
representatives. Council members may RSVP as per the attached handout, or direct staff to
reserve their attendance.
ACTION REQUIRED
Discuss proposed Dakota. County legislative policies, and provide staff with any
appropriate direction.
Dnicota County
�.eague o�
�overnments
1 S90 West Highway SS
Hastings, Mn SSQ33
b12-438-4418 Fax 6i2-438-4405
TO: League of Govemment Members
FROM: Patrice Bataglia, President ��=�,,'��.�'����'ti
DATE: �ecember 19, 1995
SUBJECT: Legislative Breakfast Meeting; �riday, January 5, 1996
You are inviteci to attend the Dakota Gounty �egislative Break€ast meeting to be held on
Friday, January 5, 1986 at T.30 a,m. in Room L139, at the Dakota County Westem
Service Center, 14955 Gala�cie Avenue in App{e Valley. Attached � is a copy of the
invitation sent to fhe Dakota County Legistative Deiegation and the draft agenda for the
meeting.
The agenda for the legislative meeting is cansistent with our discussion at the November
League meeting. The €ormat cons�sts of short presentations €rom �eague members on
the legislative issues, foi(owed by an interactive and open dia(ogue with iegislators on
potentia! issues in the 1996 session. The meeting forrnat is similar to the previous
break€asi rneeiings; however, our emphasis this year is to limit the length of the formal
presentatioRs on the legislative positions and encourage mare input and discussion on
the issues.
The CitylCounty Managers Group is finalizing the legislative positions. Positions are
being prepared vn Ethics, Property Tax Reform, Livable Wage Act and Highway
Funding. A short summary of each of the posi#ions will be distributed to you prior ta the
meetirtg and handouts w�11 be availabte c�n .lanuary 5.
As ybu know th9s is our third legisiative breakfast mee#ing and many of you have
partic9pated in the previous sessions. The past two were successful due to the excellent
attendance from elected and appointed officials senring Dakota County and the
municipalities. Please �actend an invi#atian ta fhe elecfed officials rvifhin your
community to aftend #his importartt League functian.
Please RSVP yaur attendance to Roxie Ring, Dakota County Administration, 438-4433
by Wednesday, January 3, 1996. If you have any questions or comments, contact me at
451-7397.
4r�
O: logpbl
Printed on Recycled Paper
Sena#or Tam Neuviile
Ntinr�esota S#ate Senate
State Office Bldg
St. Paui, Mn SSi 55
Dear Senator Neuville:
�
Der,�mber 14, i 995
h
You are invited to attend a� `Dakota County �eague of Govemments legislative breakfast meeting on
FRday, January 5, 1996. The meeting witt be he3d from 7;30 #0 9:00 a.m. in Room L939 at the Dako#a
County Westem Servic� Center, 14955 Gaiaxie Avenue, Apple Valiey. A con#inental breakfast wiil be
served. 1 believe this meefing provides an ogportunify for etected and appointed offciats setving the
citizens af Dakota County to share infoRrration and perspectives on po#entiat legisiative issues in the
upcoming session.
Formed in 1993, the League af Govemments provides a fon�m for members to discuss issues, dialogue
on comrnon conr,.�ms, and share ideas and ways to promote intergovemmental cooperatior�.
Membership in the League consists primarily of County and municipal elected officials, Depending upon
the business issue, schoa! dis#rict and township officials are also iavotved in League activi#ies.
The Friday, January 5 meeting will be similar ta previous meetings hosted by the League in 1993 and
i994. Several issues that have been identi�ed as being impo�tant ta League members wilE ba p�ese�ted
and briefly discu;�.sed. Interackive discussion and open communication with legislators wiil be a top
priori#y.
Invitations are being ex#ended to all elected o�cials in the cities and the County, and based an our
previous experience, we expeci an excellent a#tendance for this �ceakiast meeting. _ We look farward to
seeing you at this meeting.
We wou(d appreciate yaur RSVP by Wednesday, .lanuary 3 to Roxie Ring at 438-4433 (Dakota County
Administra#ion).
Sincerely yau�s,
"�
-�=L�L� � ���. ' �lL (.�. �% ���_...
�
Patrice Batalgia, President
Dakata CounEy League af Govemrnents
Dakota Coun#y Commissioner, District 3
PS:d
q: loglegl
Agenda. �-�
_. _ �
,��'
�
Dakota County League of Governments
Legislative Meeting
Friday, January 5, 1996
7:30 to 9:00 a.m.
,
Dakota County Western Service Center
�14955 Galaxie Avenue
Apple Valley
Room L139
I. Call to Order and Introductions .................................Patrice Batalgia,
President
II. 1996 Legislative Positions:
A. Ethics ...........................................................To Be Determined
B. Property Tax Reform ...................................TBD
C. Livable Wage Act .............�...........................TBD
D. Highway Funding ........................................TBD
III. Legislative Perspective
IV. General Discussion
V. Closing
o: aglogleg
,
—cHy of eagan
TO:
FROM:
DATE:
MEMO
DAKOTA COUNTY ADMINISTRATOR AND DEPUTY ADMINISTRATOR
DAKOTA COUNTY CITY ADMINISTRATORS/MANAGERS
TOM HEDGES, CITY OF EAGAN
DECEMBER 18, 1995
SUBJECT: DRAFT LEGISLATNE ISSUES UPDATE
At o�r last Dakota Counfi� Adminis�ators/Managers meet�ng heid on Thursday� December
14� those managers present reviewed the foliowing legislative policy positions:
1) Transpo�tation Policy/Bob Erickson
2) Property Tax Reform/Dave Osberg
3) Ethics LegislatioNGreg Konat
4) - Liveabie Wage AcVScott Beckman
These policy positions will be presented by elected o�cials at our Legislative Breakfast
on Friday� January 5. The Dakota County Administrator's office is sending out invitations
to each City �for the Legislative Breakfast.
Please review each of the attached policy positions and, if you have a concem, question,
change or any other appropriate input� contact the manager responsible for the policy
position as soon as possible. For the three managers and Scott Beckman who are
��rd�nating the ��!�cy ��sit����, ; o�wr �+ar.gs� �?eed t� bs =h3r�d v�ith ��ket2 County_
Deputy Administrator tlninacht �no later than Friday, December 29.
A speaal thanks for everyone's cooperation on this matter.
( j `�-_
City Administrator
TLH�eh
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CITY DF LRKEVILLE TEL�1-612-985-4A99 ; Nov 29 95
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� v�a d'sscu�sad, bdnw r� tlw iratwpaYtaiton palid�.a at+the i-3SW SaluNans,411i�na�
'{whici� Commt�s�oner'it�rn�' c�airs} �nd t1i� Uaicota Coutriy �3oar+d oiCammt��lt� ex�.
The tnajat' din'c�renc�ts i� th�t the BOmrd's po�ition mrkos �upport �ax an iaotar�c ic► nue
from ai aci�an suah t�e invruaaing #he g�s ttuc cotU�ingcnt on �. r�vlSlo� of ttu Cuuu�y �tat�
Atd f�ghway fuucl dist�ibuiion fbtawla. � • '.
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�-�S.�V Botntiane Aiti�r�c� � ! � :
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�'ii�c� i»3SVt� S�tt�t�cros AiEi�nua �tcpparts the cstabt�:tuna�t �f � new funding saume �ar
ld�xway� nnd �raa��, T�ia n�w Eunding,�ou�ce mu�t b� �ide�, oguitaUla� pta�sive,
r�nc� h�vc a a#nble rcvau�o gou� to m�et cur�►t �nt1 �ttuo t�ed�p+ortetla� t�dd,s. `Tfi�
.�tlianco ha� dov�alop�cMQ two funding er,c��tuios �- OptianR 1 and 2, �6e1ow �- $n�will
�Imr# cii��r. �`ho Al�� �r� {}�ttpst Z�t� it betie� prbvi�es ths c�ven�tc
�i�Ssa�� i� �G�piwna��ie�1e �e�ii61�'ng tmd f%turc �3pttAtiOri gaeds� • '
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Opt�.on X. A oam6l�nsliot� oC� iivo c�snt ittdexod gas tx�x inc�t�� a�ld �
�J2 pc��ocn# it�cro�sc !n i6u� nEc�}o� u�, r�ics tau.
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Uption 2. w�,�����on ���rct�tin�; a�at�atitution�ly d�dio;e�atc�i flind
£or ation thtrugh exlendit� U10 W1C�8•tnrc tu �asnlin�
tui e�lntcwide b�sis � inc�ceasiqg �.ho #��c mctrt�pn2it�n �rt�
eaiaa t��c Uy 1!z parr•on�. • .
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xE�c+ il2 perr.ent r►alo� tta� fe� is Intanded ta fund trans3t impravcmarta in tho �
M+r.tropol�t'at� A�e�. . • ; •
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CITY OF LAKEVILLE TEL�1-612-985-4499 Nov 29 95 10�49 No.012 P.��
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A Bvo obist pCt' gnll�n iet�a m tbe �oline tax wfil m�e app�ximately �1�A m tlian
�tstewide in 19yb, Tlt� dclattlnn of th4 etata'z 6.5 pa�et�t �les �tax to g�lrna � e
Natewtdo would rNge ati �timntod S 183 mitlian pa� �►e�r. Tl� lrl porcmit imrcas;c in tho
gonare! smle� tax ia proje,ctod w rxt� �154 mWbn par yetr fn zhe Mwropollznu Ar�a.
�t#a Cbpn�y Daard of Comm��i��,c,� ':
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Thn l)alcotn Coucuy Batrd of �:ammisaione� has adopted t�e lbltmuing p�.dtloti t$�r
inrduelan in itR 149G kgislative agend�: '. �
I�akQta County supporia, t 1 j a chaagc � d�e diah�ution formula for Caunty Staic
Aid rli�hway� wl�ich bas�e ai�! � lane mit� rother then aenterline miteg un� which
lnerti,sog tt�e en�rah�zin the d[IItibutlpn t�rrnuli� on veflld�s regitternd in d:o
cou�►ty and tb� ru�mb�r aPlans ndlaa of noad, (2) � ol�ango in the btate A�ci •
gcrocning Daard wiilch woutd inct+e�ao n�scnt�tion o(''metropolitsn' counties,
tu►d (3) tha mquu �un�t lliai any propcaal to increa�, �+evanue fbr ttttnspoxt�tian
(�.�.. �, ga�lolina tax incr�ace} bc da� only in wirgunr�on with au acoeptabl�
ame�dntcnt ta ihe dletrit�tiot� ibnnuk. f � .�.
T��ri1�w'. �akota C4unty (1) sup�orte a dedlca[ed, sepnrrtd �onurcc of fi�rKiR�f.nr
�ransl� scul(2) suppn� w�rlc in eooptratioa wfth tbe Sut�rba» Joint Powc�rs
TrensiE nre�niz�tion ia� mtintain eupport tt�r t�ar�h �pt-ouc �yQtema (a.g., I�IVTA).
� � � . .
�ho 1-35-W Solutina8 Alti�uuo.�G haQ approaobed thiB i�su� iivm tte� porope�tivc ttu�t�
additiansl fiinde aro �acatial. Tht+� are stnang nr�umont v tbr th'ts vicvvpoiM, ittcluidia�
thc need fbr the �tconstrucilon ofi-35W. T}�oBot�rd of Commi�ionerr has be�un frc�m
tlte �tt'dtB�iC hClsltien tiwt i�8 i'CVCtiuo inC[�DC OCCt11'e Wltlldut u c�nge in the di�tribuNai
f�or�pnt�. litcra will bo uu remainic� i�vaxgo fbr revls�t�g th� �eriaualy aut-datcd
diatrlbudo�i fonnul$ wi�i�;h fAvora iur�t cot�t�tks. _
�Both po�Itions �vor x�irc�a of ltmding for t�tts�. The AlliAnee'specif es thc �ource of
t'unds; the�oacd of C:otnmtesionw-s le�vas tholr options opd�, I
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i1ro tvrrr� nositiotu �u�s ut�� uc��rily in ��steic�t. They do bave d1i�`rGnt palnu c�`
anphau�. Ou� uptfa� mlght ba � edopt AAleAoa �aUiana nn mva�xte �irces;and
ai�coa�+agirrg a reviainn uf tho diatibutlo r�ufa to provlde equtty for tho N��rop�litut
Ar�a. j .
co . He��,. Riclun�cl�oa. ocwnty Iwintnl�t,o.tae �
I.o�ti� y. l3rc3miq[N, Diroelor. t�h�I (�clvp�ean
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DAI'�+CJTA CO UNT Y LEAG UE OF GO VERNMENT�
1996 LE�ISLATI'�'E I'C)SITION
PROPERTY T.AX �REFt�RM
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T'he Dakota County L�agut of Gavtrnments recognizes the need to make
reforms in the property. talc system, as there have been numerous changes throughot�t
the Iast several years. Any proposals considered by thc State I.egislature must be
considered on the basis of thei� impact on individual cammunities and counties, not
necessarily att�mpting to bal�rtt�ng property ta�t burdens on a rcgional or State t�c�icle
Ievel. Property tax burdens amQng taxgayers living in neighboring jurisdictions «�hich
provide similar services must b� kept within reasanable limits. S�gnificant shifts that
increase the property tax disparities in ta�c burdens among cities, counties or regioi�s
within the State must not occur. Furthermor�,if therc are any significant cllanges ix�
the property tax system, they must be phased in` so that Cities can adequately plan
Ear any needed adjustments. ,
The Dakota County League of Govemments is apposed to any change in State
policy regazding the fund.ing of public education that would result in HACA anci/or _
LGA being converted to school aid, This would forcc may Cities in Dakota County �
to drarnatically increase their property ta�ces in ord�r to maintain suffieient opera�ing
revenues. Due to constant political and fiscal pressure to increase resources available
to schools, there is no guarantee that canversion of the HACA andior LGA to schoot
aid wautd result in permanent reductions in school Ievies or have at least a neutral
impact on the taxes pa.id by local taxpayers. � _
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TO:
cc:
FROM:
DATE:
Clty Of
BURNSVILLE
MEMORANDUM
100 Civic Center Parkway . Burnsville, Minnesota 55337-3817 • (612) 895-4400
Dave Unmacht
Tom Hedges
Greg Konat
December 8,1995
Deputy Dakota.�ounty Administrator
City Administrator, City of Eagan
City Manager, City of Burnsville
SUB.IECT: Ethics Legislatiou Paragraph Prepared for December 14
Dakota County 1Vlanagers' Meeting �
.
In 1994 the State Legislature passed the current ethics legislation which outlines, guidelines of
ethical behavior for local o�cials. A bill to modify and address some of the ambiguities in the
law (S.F. 339, Marty) proposed changes as follows:
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•"Interested person" means a person or a representative of a person or association that has a
direct financial interest in the decision that the local official receiving a gift from the person is
authorized to make. Language has been added defining that the "direct" financial interest of
the giver must be of greater consequence to the giver than the general interest of all residents
or taxpayers of the official's governmental unit.
• The definition of "Local Official" is expanded by stating that an"official" must have
authority to make, or to vote on as a member of a governing body, final recommendations and
�` decisions regarding the"eXpenditure or investment of public money.
"Exceptions" have been extended to allow a cup of coffee or other refreshments not to exceed
$5 in value given by a host as part of ordinary office hospitality or at a reception or meeting
away &om the recipient's place of work, and reasonable travel and lodging expenses within
the state paid by an organization when the recipient attends to make a speech or answer
questions as part of a program.
Dave Unmacht
Page Two
December 8, 1995
Prohibitions Clarified
• The prohibitions on gifts would not apply if the gift is given by a national or multistate
organization, of which the state or a political suhdivision of the state is a member, to
participants in a conference, seminar, meeting, or trip sponsored by that organization if an
equivaler.t gift is gi��en ar cffere3 to all participants, e��n. if the gi�t to the local official was
made possible by a gift to the organization by an interested person. A section was added
clarifying that if an employer makes a gift in the normal course of employment to an
employee, and a local official benefits from the gift as a member of the employee's family,
the prohibitions do not apply. ^ �
Most of the proposed changes were based on recommendations made by the Dakota County
League of Governments. The bill received committee hearings and was passed by the Senate on
a vote of 46-20 on May 9, 1995. A companion bill in the House did not get passed out of
committee for a floor vote by the full body; thus, there were no changes made to the law in the
1995 session. �
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Ethics legislative reform continues to be an important legislative issue. We need to work to
change the current ethics legislation to be more equitable in scope and to allow flexibility in the
food and beverage allocation so that local officials can attend local community events without
the fear of criminal prosecution. It is recommended that the existing position statement on Ethics
in Govemment be re-adopted as a legislative issue for 1996.
Attachment: Position Stateinent -
GK::Im�U20l95
1� ��_7�• '�� �1-': �b r11-1%.U�H IUU�ti: �-1-11�('� 1 i�: _ i F'hT I Ut J l i�J�
Ethics In Govemment
Positlo� Statement
BACKGROUND
Ethics in gvvemment ls an issue of great �oncem to eil public officieis. Publicity
rogarding questionable adions by public sector offlclsls ralses the ewareness of
those invoived in the p�bllc sector to the generaily held perceptions of
appropriate and inapproprlete behav(or, Within this framework, the 199d
Mi�nesota Le�isiature� �assed M1lnnesote Statute �377, (Govemment,Ethlc,s- . ,. ,
Gifts by iobbyists, poNticai party solicitations, ethical practices board apinians)�' �
which amends Minn. Stat. §h�A and adds Minn. Stat. §471.895 (Certain gifts by
i�terested persons prohibited) outilning gu(detines of ethical behavior far Ioca!
o�cials. 6ecause of public perceptions of "the higher the favor bestowed, the
hi9her the retum obliqation", this legislation attempts to delineats the scope of
"interested persons' in an effort to enable poveRtment officiais to "avoid the
eppearance', however innocent, of uneihicai behavior. __ . . .
ANALYSIS � " �
The Dakota Gounty League of Govemments supports the intent of the Ethics
legislatlon, It 1s vitaliy impo�tant for the public perception vf govemment officials
to be positive and trustin�. The bakota County Lea�ue of Govemments
believes Dakota Counry and its locel municipal officials maintain that public trust
but understand the necessity for codifyiny lines of ethical behavior.
While the Initial emphasis of the Se�islation is vn State Qovemment afficials,
tocal �ovemment officials are also included; ebsent were School District
personrtel and Township offlclais, Of p�rticular note is the penalty for violation
sect'son. .On :h� St�te }�ove,rnrnent level arey �c.us�tio�-of mi�condu�t is .
submitted to the State Ethica! practices 8oard tor review pursuant to Minnesota
Statute 10A.02, Board of Ethical practices. However, pu�susnt ta Minnesota
Statut� §471 � any violation of aald statute by Iocai ofilc181s becomes a
• misdemeenor offense, with fines up to $700 ievjed against the local o�icta�
and/or the private participant. The Dakota Cou�ty League of Govemments
beileves all government o,fficials r�flect o� the pubifc's perceptians, thus a{I
gvvemment officials, inciuding school districts and townships, should be heid to
tfze same ethical standard and subsequantly, the aame method af enforcement.
The 9995 le�islature should determine whether this method wilt be review by the
Ethical Practice Board or a�iminai prosecution, however, we wouid ur�e equity
among gavemmental units for thiS high profile issue. .
Second, as wlth ali pubiic o�cials, the Dakota County League of Govemment
members striv� to maintain open communication and contact with their
i
., �• 1�.'EiS,�� k��:5; L�t�thC�� a C�ut�iT�r-AZ.hiit•�1�T�t;TiQr� �:t�`.
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- ccnstltuents. The �xpansiv� de�initlon of "inter�sted perscn' 'sn Chapter �471
is cause tor cancem. 8ecause of the� nature of our Cpnstituency, any loc�l
citizen, c�ient, ar r�e��hbar ct3ay be tnc�uded withsn the cuc�eni deftnition. The
vaQaries vf'interested persons" acts to curtail �c�ivi�ies that ir�volve us in the
routtne soc�at and bus�ness events thaf are within the scope of our rcEe a�s a
public servant. The "interested persons" definition arestes conflicts with our
rcutine saciat interactions with individ�ai cit�zens. it is necesssdry #o further
deflne 'Interested persons" to s�llow participetian in community and business
events. Attendancs at speci�t commun�#y events 'snc#udln� grar�d openinps.
groundbreakings, and cammunity festivals is within the scope of our
performance as elected o�cEa#s. Ti�►e posslb�llty eXis�s fhSt 8 nei�tlbot' may .
bscoma an "int+aresion� �ierson' on �ome future issue, yetr bec�ause of a cup of
coffee or �ttendance� a# � neig�bachaod gatherin� in the present, #he specEer of
impropriety couid be raised. A soci�l services ctient or family d�ay care provlder
could be accused of impropriety simply far offering a soclel warker a cup af
coffee, a liqht snack, or � nominai e�aression af apprecietion.
6eyortd a reasnnabte definition regarding the acape of p�rformance of the locai
a#fi`cdai, a revision �n the tood and bevera�e ctmsumptlon exceptton is needed.
Mlnn. Stat, §471.895, Subd. 3(aj(7}. We are fra�quantly invited to attend
business apening� and lacat ceiebrations without the expe�tation ot deiiver#ng a
speech. The presence of loca! govemment off(cia�s adds the "seal of approval"
and conveys a sense af civic pride. To deny cansumptian of food �r beverages
at these €uhc#ions places everyone (n an a�wkward pasition and dampens the _
perceptions of community'spirit. W� ere not askinp fior the restrictions to ba -
removed, only #or a reasonabl� 1lmltatlon that Allows us to interact with those we
represent. A d� minimus amount of �10 wauid atiaw 1oc�i offi�iels to att�nd
community functions withou# furthering per�eptions of a retu�n obll��tiort.
Revision of the statute to inGude an exception for non aicohollc beverages and
food snack of insignifscant value wculd enable us to avoid the appeacances o#
impropriety and yet maintain community involvement. � -
CQNCIUStQN
The Dekota County League of Gov�rnments believe3 it is imperative that similar
standards exist #or aii publlc ofi`icials, To ailc�w stricter penatties tor some, wh31a
excfuding athers� partrays some as more Itkely to act unethicalfy than others
and carea#es a faise stcatifica#ion of offic�als.
Equaily important Is th$ need for flexibilify in the focd �r�d bev+�rage� por#ion of
the statute ta allow ioca! otficfels to 8ttend those activities that are withirl the
sco�e of #ha ordinary and necessary, performanca of their etec#ed dufies. The
Ioca! affic�al is often the primary govemment conta�t fvr the public. Beyand their
h�gh vlsibctity �s a govecnment offici�l, tr►e Ic�ccal o#�icial �ont�nua�iy Inter�cts wlth
1he lacai community, They are expeuted tv be active and supportive members of
T
, .�. �_i�. �7 I��: ��, i�hr u i r-� _�L( i i i-n1�l�l: i� 1�_• I t';M I j UI7 tj:_�
their communities. Creatina awkward sociai situstions with unnecessary
roatrlctions does not further the intent of the faw and oniy sCts to all�neie those
w� serve. To create artiflclel berriers based on tear of potentiei ethica vialations
would deny the communit�r the opportunity to interact with th�ir local officlal and
vrould be counter to tho concept of th� democxaNc procss�. 9 V
The Oakota County Leagu� of Govemments supports the reviaion of Minnesota
Statu�e §377 ta cxeate equitable ethicai standerds for all �ovemment offlclals
end promote cvntinued aonstituent�ocal official tnterectton.
RECOMMEN�3AT�ON � . .
The Dakota County Laa�ue ot Govemment� recommends:
,
Revision of Minnesota Statute §37?
• estabiist� simliar stand�r,ds for all public officieis
• clarify and narrow the definition of "interesied pet�aona'
• amend Minn. Stat. §377, 6� Subd. 3(a)(7j, Certaln Gifts by interested persons
prohibited� exceptions, tv read'.. bevacaqe and food sneck" end delete the �
need for a speech or perticipation in. the program. .- . .��
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�C�UI�ITY
conamic Development Partnership
a
November 33, 1995
�l� U#�Ll�� 1/
T{): Tom Hedges
Dave Unmacht
FR: Scott Beclanan
�E: i..�.►able �'ag� Aet
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Here is the information an Livable Wage Act that I said I wauld provide.
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� :. LIVABLE WAGE ACT
Minnesota Law 2995, Chapter 224, Section 58, known as the "Livable Wage Act," .requires
public agencies which provide development assistance to companies aver $25,000 to:
2} negotiate job increase goaLs; 2) negotiate wage increase goals; 3j report to DTED
annually; and 4} penalize companies that do not aieet negotiated targets. The Livable Wage
Act is seriausly flawed: 1} It worsens the State's economic climate by imposing more
oneraus red tape, regulation, and costs on assisted businesses; 2) The legisIation encourages
underreporting of wage and job targets and will generate useless information and result in
no signi�cant economic impacts; 3) The Livable Wage Act is an unfiinded mandate
requiring cities ta expend staff resources to negotiate, recard, and monitor job and wage
performance of assisted companies annually; 4} Citizens don't want it. The Act is si.milar
to a proposed referendum measure in St. Paul which was recently defeated by a large
margin. It is reported that State Representadve Karen Clark and Senator John Hottinger
will introduce a bill in the next session to require that specified job and wage targets and
health benefits be pravided to employees of all publicly assisted development projects.
Aakota County cities shauld oppose this efi�ort and seek ta repPal the Livabie Wage Act.
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Achieving Community Potential Through Cooperative Action
Scatt Beckman Director
Dakota Cc�unhr Economic Derelopment Partrtership
13C1C! 1-1�h 4tceet Rc�semrunt. Yt1 ;�t�nS (hi21-�23-�241 F:�X {61?} ?23-9;Ob
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CITY OF MEND4TA BEIGHTS
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December 29, 1.995
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To: � Mayor and City Council t
From: Kevin Batchelder Interim Ci A{3i�� tor
� tY
Subject: 1996 CDBG Grant Application
IN'I'RODUCTIQN
,
Each year the City of Mendota Heights receives a share of Dakata County's
Community Deve2opment Black Grant (CDBG} Funds. By January 12, 1996 the Gity's
application for 1996 funding mu'st be returned to the Dakota County Hausing and
Redevelopment Authority {lEIRA}. It is the intent of this memo to present a draft CDBG
Funding Application for Cauncil consideration. !
In addition, Barbaza and Francis Shaw, co-founders of the Peace House, are mak%rng a
request for $10,400 of our CDBG allocation. They have submitted a farmai request and have
asked to appear on tonight's agencla to discuss their request with the City Council. This mema
will address this request as well. �
DISCUSSION
Attached to this memo please find a memarandam fmm Mr. Lee Smith, of Dakota.
Caunty HRA, regarding this yeax's CDBG application. Although it is not yet known what the
1996 CDBG allocation for Dakota County will be, the Mendata Heights allocation is estimated
to be apgroximately $48,000, Tl�is is the amount shown in the application request.
For ihe past faur ye��zs, the City of Mendota Iieigh#s has allacated i�s annual CDBG
allotment towards the acquisition of a senior housing site within the comrnunity. Assuming it
remains the City's desire ta work towards the constnTction of such a facility, the attached dr�rft
CDBG Funding Application has been prepared in a manner nearly identical with the previous
four years. The Dakota County i�[RA is cunently campleting the acqaisition of a siie
immediately east of the Dakota Bank at the end of South Plaza Drive for an affordable senior
housing complex. The amaunt needed for acquisition is not yet fully determined.
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The appiication has been drafted to include our totai 199b allacat�an in the category of
site acquisition, however, there may be other eligible costs associated with the senior housing
camplex, such as public improvements, that could be funded from the 199b CI3BG allotment.
The HRA has indicated that if the acqaisition costs are less than the amount the City has set
aside, an amended applicatian cauld be processed to allocate extra funds for eligible costs
associated with the senior hausing complex.
The preliminary site acquisition budget has heen adjusted upward to $248,Q00 to reflect
this year's allocation. Costs associated with constructing the seniar housing faeility will be the
responsibility of the Dakota County HRA.
If appmved, the.City's application will be submitted for consideration to the CDBG
District 2 Review Committee. This Committee is comprised of City represe�tatives from
those cities within the District, and Councilmember Koch is our appointed representative on
the Committee.
PEACE HUUSE REQLIIEST
Barbara and Francis Shaw are the co-founders of the Peace House, a non proft
organ'�zation that is attempting ta provide a home in Dakota County for women and men
a�Fflicted with H�VIAIDS. They are seeking funding from nine {9} Dakota. County -
municipalities through their CDBG allocatians to suppart the costs of land acquisition,
construction and start up costs of the Peace I3ouse. {Please see atta.ched request.}
The Shaws have met with st��ff representatives of the nine Dakata County cities and are
in the process of approaching each municipality's City Council for approval of their request.
As of this date, they have met with the City af Burnsville in a Council warkshap. Burnsville's
Conncil spt�ke favorably of the project, but has not comrnitted to this project at this date. The
City of Rosemount has indicated that their CDBG money is comnauitted to their senior housing
project. _ .
The request from Mendota Heights is for an amount of $10,000, wluch represents
twenty pearcent (20%) of our estimated 1996 allocation. Peace Hanse is requesting $30,000
each from Burnsville and Eagan, communities that have five times the population of Mendota.
Heights. The Dakota CounLy HRA has indicated that any funding of the Peace House shouid
be limited to land acquisition or public impxovements..
City Council should discuss the reguest with the Shaws an Tuesday evening. COtiIICll
should consider whether the $10,U00 request is an appmpria.te contribution. If City Council
desires to cantribute CDBG funds ta the Peace House in 1996, they may wish to cansider a
condition that would make our funding contingent on the receipt af funding from the other
communities.
' � � � 1 • �
The attached applicatian has been dra�ted to allocate our 1996 CDBG funding to the
senior housing project because the pravision of affordable senior housing has long been
ICI821f�1� �S �. �0�. O� �I16 Cl�. t�n this basis, I recammend that the attached application and
approving Resolution be adopted for submittal to the HRA. Should City Council desire to
support the Peace FIouse with 199b CDBG funding, they should dix�ct staff to amend the
Y �
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application, as appropriate. �
ACTION REQUIRED , ,
Should Council concur with the recommendation, a motion should be made to adopt
Resolution No. 96-_, A RE50LUTION APPROVING THE APPLICATION OF THE CITY
OF MENDOTA I�IGHTS FOR FISCAL YEAR 1996 DAKOTA COUNTY COMMUTTITY
DEVELOPMENT BLOCK GRANT FUNDING. �
�
Should City Council desire to support the Peace House with 1996 CDBG funding, they
should direct staff to amend the application, as appropriate, and pass a motion to adopt the
above described resolution.
y
.
f
}
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 96-
A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF MENDOTA
HEIGHTS FOR FISCAL YEAR 1996 DAKOTA COUNTY COMMUNITY
DEVELOPMENT BLOCK GRANT FUNDING
BE IT RESOLVED by the City Council of the City of Mendota Heights as
follows:
1. The City Administrator is authorized to submit the attached
application to Dakota County for a Community Development Block
Grant in fiscal year 1996. `
2. The application is approved by the City Council and the Mayor and
City Clerk are authorized to execute it on behalf of the City of
Mendota Heights.
3. The Dakota County HRA is designated as the administrative entity to
carry out the program on behalf of the City.
Adopted by the City Council of the City of Mendota Heights this 2nd day of
January, 1996.
By
ATTEST:
Kathleen M. Swanson
City Clerk
CDBG.RES
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Charles E. Mertensotto
Mayor
.rr. �rr /r�
��.KOTA CC�UNTY Housing � Redevelopment Authority �Iz-�z3•asoa
2496-145th St. W. • Roscmount, MN 55068 • T.D,I). 612-42.3-8182 * FAX 612-423-$lE
r�rsoR.�mvr�
TO: Par�.icipating Cities in CDBG District 2
FROM. Lee Smi�h, Daka�.a County FiRA
�
DATE: 1Q f l6 j95 �
i
RE: Dakota County Community Development Black Grant {CDBG)
Program Applica�.ion far 1996
Enclosed i� the appli,cation farm for Dakota County's Cammunity
Developtnent Black Grant Program for Fiscal Year 1996. This form,
with supporting documenia�ian and a resalution of the gatrerning
body of the municipality (a form of resolu�ion is provided for your
information), must be returaed ta the Dakota Caunty HRA na Iater
than January 12, 1996. �
The fun.ding amaunt for FY1996 is nat knawn at �his time. However,
based on the 1995 fundin.g amoun�.; an.d the most recent formula
allocation provided by the U.S. Department of Housing and Urban
Development, District 2 would receive approximately $462,000 as itS
share of the County` s grant . We suggest that yau use the above
funding amount as a guide when preparing your 1996 application.
Funds are awarded ta applicants within the District on a
competitive ba�is; the contribution of each City to the �.otal
Dis�ric�. al.location is also a cansidera�ion in making funding
recammendations. For your information., I have enclosed a breakdawn
showing the percentage af the District �otal funding that each City
con�.ributes according to the current �CUD farmula allocatian. We
will notify yau when �.he 1996 funding amount i� known so tha�
applica�ion reques�.s may be amended i� necessary. .
CDBG Program funds generall� can be used for projects �hat pravide
a benefit ta persons ot law and modera�.e income or that aid in the
elimina�.ion of �lum� or blighted canditions in communities. Ii you
have questions about the program ar about the eligibility o�
proposed ac�.ivi�ies, please call this affice. Que�tians should be
directed to me at 423-8113 ar to�Diane Nardguist at 423-8112.
Either of us will be happy ta fas�ist yau in. preparing an
application or in documenting the eligibility of a proposed
activity. }
CDBG recipien�s with on-gaing �projects may also reques�
reallocation of unuSed fund� at thisltime, if desired. Please call
us to di.scuss the realloca�ian process.
,
"AN EQUAL OPPC}RTllNITY EMPL(JYER"
CDBG Program f unds f or FY19 9 6 wi 11 no
on project activities until after Ju
all documentation required for fundi
of Housing and Urban Development w
process at this time. Your coopera
application deadline will be greatly
to working with you in 1996!
t be available for expenditure
ly 1,.1996. In order to meet
ng approval by the Department
e must begin the application
tion in meeting the proposed
appreciated. We look forward
,y � I
I
DISTRICT 2 �
,
CITY ALLOC* °/aTOTAL
�
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*HUD formula allocation expressed in $1000s of 1995 Couniy grant amount
�
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a.
Dakota County
Community Development Block Grant Proposal
Fiscal Year 1996
Citv of Mendota Heights
Legal Name of Applicant
1101 Victoria Curve
Legal Address of Applicant
,
Mendota Heights . MN
City • State
Revin Batchelder
Contact Person '
Interim City Administrator
Title
Mendota Heights Senior Housing Project
Project Name �
2
Community Development
District
55118 _
Zip
452-1850
Phone Number
The City intends to assist in the acquisition��of property within Mendota Heights
to accommodate the construction of a Dakota Countv�HRA Senior Housing facility.
Brief Description of Project
$48,000.00
Amount Requested
�
\CD�cdbg-pro
: r �
I
. �
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1. Has 'this project received CDBG furiding before?
i
X Yes No �
2. Project duration: ;
One Year �
I
X OtheY' (Specify) : Property� acquisition work now underway
Proposed beginning date: �
Proposed completion date:
3. Grant funds will be used for: i
,
�_ Acquisition i
Clearance Activities '
Disposition '
Economic Development ;
Planning • j
Public Facilities �
Public Services '
• Rehabilitation
other (Specify) : �
4. Federal objective addressed (attach documentation):
xx Benefit to low and moderate income persons
- Total number of persons benefitting: 40
- Percentage of low/moderate income:100
- I -
Aid in the prevention or'elimination of slums and blight
Alleviation of urgent community development need
;
5. General description of the project�(include project goals and
importance to community) - attach additional pages if needed:
_In cooperation with the Dakota Connt HRA, the Cit will locate and acquire
property suitable for the construction of a 40-unit senior housin� complex.
i
The City desires to provide low and moderate income senior households with
affordable housing that is decent and attractive. Evolving community demographics
!
underscore the need and importance of senior housing within Mendota Heights.
�
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s
6. Description of project area (attach map):
Based on site analysis criteria developed by Dakota County HRA, in
cooperation with Mendota Heights, a site is being acquired at the-
east end of South Plaza Drive (see attached map).
Census tract/block group(s) included in area:
7.
8.
Construction schedule:
Not Applicable
� Applicable
If applicable: !
Estimated date const�uction will begin: Su�mex'1996
Estimated date constxuction will be completed: 1996
:
Project cost:
Total project cost: $ 248,000
Amount of C.D. Grant requested:$ 48,000
(Percentage of total project cost): �
Source and amount of other revenue:
Previous CDBG Funds $ 200,000
.. $ .
$
9. Budget summary by activity:
Activity CDBG .
� •PropPxty Acquisition . $ 248,000
$
$
$
Other/List Source Total
$ $ 248,000
�
Source• �
$ �
Source:
Source:
Source•
r .
��� 10. Additional supporting items submitted with proposal (check if attached}:
,
i
Benefit documentation (See question 4)
E
� Resolution af gaverning�body requesting grant
XX '
�
Additional project infarmation- �
�
Map or sketch outlining project area
Professianal.'s certification of feasibili�y and accuracy of
scope and budget (engineer's, architects, etc.)
Letters in support of project/ar letters a� commitment
Other (Specify): !
,����,..���.���.,..���..������T���...���«��� � ��,���..�.���^��.��������.����..��� ����
r � +
Certif iaation , 1
,
�
I certify that �he statements and application requirements of this official
proposal are correct and that this proposal contains no misrepresentation or
falsifiaatians, omissions, or concealment of material facts and that the
infarmation given i.s true and complete to the best of my knowledge and
belief, and that no bids have been awarded, contracts executed, •or
construction begun on the proposed praject, and that none will be prior to
issuance af a Release of F'unds Notice by the pragram administrator,
: � '+
Signature of Authorized Official ,
Tit3e
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SENIOR HOUSING PROPQSED DEVELOPMENTS
DAKOTA COUNTY HRA FOR SITES 6&?
OVERLAYED ONTO EXISTING
February, 1994 • • TdPOG12AFHIC MAP
i
COOPERATION�AGREEMENT
THIS AGREEMENT entered into this day of November, 1995, by and
between The Dakota County Housing and Redevelopment Authority
(herein called the "Authority") and the City of Mendota Heights
(herein called the "Municipality"); �
WHEREAS, the Authority has recommended a senior housing project to
the Municipality and has requested the Municipality to identify an
acceptable site for the Authority to build a senior housing
development; and i
4
WHEREAS, the City Council has forwarded the following site to the
Authority for consideration: !
Approximately 5 acres near the southeast quadrant of Dodd Road
and State Highway 110, east of Plaza Drive in the existing MN
Dot Right-of-Way�. �
� WITNESSETH: �
In consideration of the mutual covenants hereinafter set forth, the
parties hereto do agree as follows:
1. Whenever used in this Agreement:
(a) The term "Project'� shall mean a rental housing
development of up to 40 units for low or moderate income
persons with a family meraber aged 55 or older and up to
25 units for persons with a family member aged 55 and
older with an incom� limit to be. determined b� the
Authority hereafter developed or� acquired by the
Authority pursuant to Minnesota Statutes, Section
469.017. This excludes, however, any rental housing
project developed or acquired by the Authority with
financial assistance of�the United States of America
acting through the Secretary of Housing and Urban
Development ("HUD") and�excluding any rental housing
project covered by any contract fo� loans and annual
contributions entered into between the Authority and HUD,
or its predecessor agencies.
i
(b) The term "Taxing Body" 'shall mean the State or any
political subdivision of taxing unit thereof in which a
Project is situated and which would have authority to
assess or levy real or personal property taxes or to
certify such taxes to a taxing body or public officer to
be levied for its use and benefit with respect to a
Project if it were not exempt from taxation.
c) The term "Shelter Rent";shall mean the total rental
income for a Project less any charge for utilities and
special services such as heat, water, electricity, gas,
sewage disposal or garbage removal.
�
`�
2. The Authority shall endeavor to develop or acquire and
administer a Project located within the corporate limits of
the Municipality containing, in the aggregate, approximately
65 rental units. The obligations of the parties hereto shall
apply to the Project.
3. Pursuant to Minnesota Statutes, Section 469.040: •--
(a) the project shall be exempt for all taxes of the
Municipality, Dako.ta County, the State of Minnesota or
any political subdivision thereof, provided, however that
when any obligations issued by the Authority to assist in
financing the development of a Project have been retired,
then the exemptions from taxes shall terminate and;
provided further, that the Authority hereby agrees to pay
. when due any special assessments levied for improvements
benefitting the property; and
(b) notwithstanding the provision set forth in (a) above,
after the Project has become occupied, either in whole or
in part, and before the Authority retires any obligations
issued by it to assist in financing such Project, the
Authority shall file with the property assessor, on or
before May 1 of each year, a statement of aggregate
shelter rentals of that project collected during the
preceding calendar year; and five percent (5�) of such
rentals (but in any event not exceeding the amount which
would be payable in taxes if the Project were not exempt
from taxation) shall be charged to the Authority and
collected from it as a service charge for the services
and facilities to be furnished with respect to that
Project, collected in �he manner provided by law for the
assessment �and collection of taxes. The amount so
collected shall be distributed to the several taxing
bodies in such proportions as the tax rate of each bears
to the total tax rate of those taxing bodies that would
be levied against such Project if it were not exempt from
taxation.
4-. During the period"commencing with the date of the acquisition
of any part of the site of the Project and continuing so long
as any bonds issued in connection with such Project remain
unpaid, the Municipality without cost or charge to the
Authority or the tenants of such Project (other than the
payments set forth in 3 above) shall:
(a) Furnish or cause to be furnished to the Authority and the
tenants of such Project public services and facilities
(such as police and fire services; but not including
heat, water, electricity, street lights, gas, sewage
disposal, storm sewer or garbage removal) of the same
character and to the same extent as are furnished from
time to time without cost or charge to other dwellings
and inhabitants in the Municipality;
2
(b) Vacate such streets, roads, and alleys with3n the area af
such Project as may be; necessary in the deveiopment
�hereof, and convey without charge to the Authority such
interes� as the Municipality may have in such e�tpense to
the Autharity or to the Municipality, cause to be removed
from such vaca�ed areas, in so far as it may be
necessary, aIl public or private utility lines and
equipment; ;
(c) in so far as the Municipality may lawfully do so, will
cansider making such changes in any zoning of the site
and surrounding territory of such Project as are
reasonable and necessary far the develapment and
protection of such Project;
r
(d} Accept grants of easements neces�ary for the development
af such Project; and �
,, �
(e) Cooperate with the Authority by such other lawful action
or ways as�+the Municipality and the Autharity may find
necessary '�r convenient in co»nection with the
development and administration af such Project.
5. In respect to the Project, the Municipality further agrees
that within a reasonable time after receipt of a written
request therefore from the Authority, it will provide, or
cause to be provided, water mains, and storm and sanitary
sewer mains, leading to such Project and �erving the bounding
streets thereof {in consideration whereof the Authority shall
pay to the Municipality such amoun� as wauld be assessed
against the Project site for, such work if such site were
privately awned}. ,
. ;
6. No Cooperatian Agreement heretofore entered into between the
Municipality and the Autharity�shall be construed to apply to
a Project covered by this Agreement,
7, No member of the governing body af the Municipality or any
� ather pub2ic official of the Municipaiity who exercises any
responsibilities or functions with respect to the Praject
during his tenure or far ane year thereafter shall hava any
interest, direct or indirect, in the Pro�ect or any property
included or planned to be inc2uded in the Project, or any
contracts a.n connection with such Project or property. If any
such governing body member or such other public officia3 of
the Municipality involuntarily acquires or had acquired prior
to the beginning of his tenure of any such interest, he shall
immediate2y disclose such interest to the Authority.
,
8. This Agreement shall not be abrogated, changed, ar modified
without the writ�Gen consent of the partie� hereto. The
privileges and obligations of the Municipality hereunder shall
remain in full force and effect�wi�h respect to the Project so
long as the beneficial title of such Project is held by the
Authority. ,
3 '
�
IT WITNESS WfiEREOF the Municipality and the Authority have
respectively signed this Agreement and caused their seals to be
affixed and attes�ed as af the day and year first above written.
Attest:
CITY OF MENDOTA HEIGHTS
.�-�-�.,�.� ""'�, ,G.til„�.�,,,�`"
{Mayor}
����
(City Administratorj
{City C2erk)
THE DAKOTA COUNTY HOUSING AND
� REDEVEIAPMENT AUTHORITY
• 'r
�SEAL) ' �
(Chair)
At�.est:
(secretary) � (Executive Director�
4
E �
� •
L � �% el l.�L�� t/'/u'/.
'1050 DRlaware Ave.
, West St. PauZ, DIlV 55118
61?.-457-4527
- — - �- —•
__�- _ i 10th November, 1995
i
i .
Tom Lawell � ;
Administrator �
City of Mendota Heights '
1101 Victoria Curve ;
Mendota Heights, MN 55118 �
;
Dear Tom, , �
Thank you so much for meeting with us on September 15th, and for showing
such support for Peace House. We enclose some further information, and we
continue to ask your support by applying on ,our behalf for Community
Development Block Grant Funds from the City of Mendota Heights, as part of a
community response to the growing number of people with �HIV and AIDS.
We are therefore requesting a grant of $10,000 to help make Peace House a
reality, and we ask that you petition the Council in support of Peace House for
the above sum. ;
Please let us know of any meetings we should attend, or if there� is any other
information you require. I
i
Thank you once again for your support and encouragement, and please thank
Kevin on our behalf for all his assistance.
Sincerely, _
. ;
w ���5 .
Barbara and Francis Shaw .
Co-Founders of Peace House i
,
;
" 1 out 3 Americans has had a. close friend or relative die of AIDS... "
�
� The National Association of People with AIDS
n
4
�
USA
The CDC estimates that there
are currently 1 million people
in the US who are HIV
There are currently 450,000
reported cases of AIDS in
the US
There are only 7,000
dedicated beds for people
with AIDS in the US
in Minnesota
;
AIDS is the leading cause
of death for the age group
25-44 years in the US
HIV/AIDS
Becoming Aware....
WORLDWIDE
By the year 2000, 25
million people will have AIDS
By the year 2000, 10 million
children under 10 years will
be orphaned because of AIDS
Adolescents and Women are
-. the fastest growing groups of
people being diagnosed
with AIDS
MINNESOTA
There are currentiy 3,000
reported cases of HIV and
AIDS in Minnesota
(Dept Of Health)
There are currently 1,000
people with AIDS in Minnesota
The Department of Health
estimates that up to 17,000
people are HIV in Minnesota
1,000 people who are HIV or
have AIDS are in need of more
housing supportive services
(Dept Of Health)
An estimated 1 in every
250 people are HIV
Positive in the US
(CDC�
!n 1994 Dakota County
was one of the tfastest
growing caunties in the
US
According to the State
Demographer there are
currently 313,450 �people
living in the County
There have been an
estimated 43 h�1V cases
and 51 cases of AIDS
reported in the County.
Some of these people
have died or have moved
to other p(aces to receive
care
Goa/s of Dakota Countv Public Healfh Depar#ment
it is estimated that 1250
people are HIV Positive
in Dakota County
{313,454 divided by
25�)
In 1994 Dakota County
had the 3rd highest total
ofi Sexua[ly Transmitted
Diseases in Minnesota _
�Dept {�f Health)
" To detect poterrtial or existing health prob/ems at early stages... "
Dakata County has a
projected population
of 459,19� by the
year 2024
The fastest growing age
group for Sexually
Transmitted Diseases
_ is 15 -19 years of age _
( Dept of Nealth)
" Assuming the delivery of appropiate hea/th services and educational programs in the Community... "
Community - Education - Response
Livable Communities Act
" To provide housing affordable to people living on low income. "
" Communities are encouraged to include housing diversity and
choice among their primary objectives. "
Education
Positive Communifiy Response
through training, leadership,
the media, compassion,
and acceptance
In Businesses through
Management training, staff
support, understanding,
and Corporate Sponsorship
In Churches through speakers,
prayer, and by encouraging
volunteers services from
their members
�
In Schools by educating our
children on HIV/AIDS, drug
use, and guiding them to
overcome fear and prejudice
Housinq
Support Peace House as an
Adult Foster Care Home in
Dakota County
To provide support services for
families and partners who are
caregiving for loved ones in their
own homes
-1- '
PEACE HOIISE
Peace House is a newly incorporated organization in the
process of obtaining non-profit status for the purpose of
__providing housing for people with AIDS, under the Adult __. -
Foster Care model. �
The vision for Peace House was bor
experiences of Barbara and Francis
with the dying, the poor, and those
HIV/AIDS, an awareness of a growing
supportive, caring environment for
began to take root.
n through the personal
Shaw. From their work
affected directly with
need to provide a
those�living with AIDS
As AIDS touches more lives we are faced with an increasing
population of young adults who are unable to support
themselves in their present housing conditions. They may
lose their homes for reasons related to their illness, a
lack of financial resources, family pressure and rejection,
prejudice, or they may be alone and so lack a support
network which enables them to remain at home. This in turn
may be due to partners or spouses living with a disability,
or who may also be living with AIDS.
�
The option of limited, expensive,;institutional care leads
many to homelessness and rejection, as society struggles to
come to terms with the virus and the prejudices which
surround those infected with it. �Consequently, the primary
mission of Peace House is to provide a safe, supportive,
peaceful, non-institutionalized environment for women and �
men living with AIDS, who'do not want or need institutional
care, but who do require daily supervision and assistance
with daily living, and whose homes are no longer available
or are not appropriate for the care that is needed, or those
who are unable to wholly maintainythemselves due to poor
health or lack of income. ; _
- i
Peace House is to be located in Dakota County on several
acres of land, where the residents and their families,
partners, and friends, can benefit from a peaceful
environment and the healing power�of nature. The site
location will also provide easy access to the cities for
appointments and to encourage the personal independence of
our residents.
The design of the house will incorporate features such as
disability accessibility, large bedrooms allowing family
members to stay, and specially designed bathrooms, in a one
level family home, combining warm'and light areas with
practical adaptations necessary for enhancing the quality of
the lives of our residents.
,
. ;
� -
The priority populations
residents, and then othe
Metro area.
-2-
will consist of Dakota County
r residents of St. Paul and the
The philosophy of care at Peace House will be both
palliative and holistic, by promoting the physical,
emotional4,_.spiritual, social, and cultural needs of
resident. We are companions on the journey, and as
will treat each individual with respect, by being
compassionate, accepting, and by giving dignity and
to each resident, planning with each a program of
self-directed care and support.
each
such we
control
A further philosophy of Peace House has been its desire as a
grass roots organization to journey with, and learn from
other groups.working in the AIDS arena. Collaboration is an
important part of our development, to increase unity, cut
costs, and refrain f�rom duplicating services. .�onsequently
we are members of and support the Coalition for Housing for
People with HIV, and the Coalition for Adult Foster Care for
People with AIDS. We are actively working with the other
Adult Foster Care facilities to centralize certain
functions, such as hiring one volunteer coordinator for all
the houses. We have also been in contact with numerous
AIDS/HIV groups across the United States, and in England
where Hospice care originated.
We have begun to reach out to the local community by
encouraging their ongoing support, and by developing a
volunteer network to be in place when Peace House opens.
Such involvement would include befriending, helping with
everyday household tasks, fund raising, and through the
offerings of individual gifts and talents. We are
supportive of alternative therapies as requested by the
resident, and a support structure for partners, families,
and friends, to include bereavement counselling.
It is our intention that Peace House touch the wider
community by encouraging education, in churches, businesses,
and schools, in an effort to combat the stigmas and
prejudices attached to those living with HIV and AIDS.
As a non-profit organization Peace House will be supported
by government reimbursements, personal donations,
fundraising activities, foundations, by building upon the
enthusiasm we have already received from professionals and
families affected by AIDS in the Twin Cities.
�
IIse of Funds/GoaZs an� C►jectives,
Peace House began its development by initiating a planning
process which included identifying target groups, service
needs, type of s�tting, proximity to the populatian to be
served, and proximity to existing health care-_and AIDS
services. It soan became apparent that Dakota County lacked
services and housing for people with AIDS, and that the
feasibility for its development woul.d be placed upon the
cost to open its daors, and a realistic workable operating
budget. In our discussions with Community Resource
Development and the Hausing Redevelopment Agency of Dakota
Caunty our project plan was ratified with strong support and
our financial goals were thought to be both reasanable and
attainable. We intend to be ready to build Peace House by
November 1996.
In our research both here in the�Twin Citie� and in San
Francisco, aost est'imates for adapting existing houses to
suit �he level and type of care required were no less ,
e�zgensive than building a new property, and in some cases
renovatian was more costly. Existing houses can require an
enormous amount of re-construction, e.g. most peaple living
with AIDS have at some time difficulty in walking or
climbing stairs, and so an elevator becomes a necessity.
The cost, as well as the upheaval this causes the residents
and staff is less desirable when other cost effective
options are available.
i
Your contribution towards the founding af Peace Iiouse would
enable us to move closer to attaining the $422,867 required
to bring the praject inta operation; ta provide a modified
rambler which would include larger resident bedrooms, bigger
hallways, handicap accessible bathrooms, and sma11 office
space, located on several. acres. ;
Our process abjectives begin with�attaining the necessary
funding so that we can be assured that the funds are in
place to cover the entire project e�enses, Peaae House
will care for 4 resident� ( the legal limit under Adult
Foster Care ), offering each the opportunity to live in a
peaceful, non-threatening atmosphere, where the emphasis o�'
care will be on living, healing, and grawing, bath for the
residents and their families, friends, and partners. We
intend to care for between 16-2d residents each year, also
providing support services to the resident's extended �amily
through aur reiationship with the graup Fait�h Community
Cares, and by providing the opportunity for partnersjfamily
to share a peaceful environment as an avernight guest with
the resident. ;
Our wider outcome objecta.ves and goals include a belie� that
Peace House, by its presence, can�reach aut to the wider
community, by helping to bring about change in attitudes
-4-
towards violence, prejudices, and how people with AIDS are
alienated in our society. This we believe can only happen
by being examples of love and through education in our
churches, schools, and businesses.
Previous Experience
The co-founders of Peace House, Barbara and Francis Shaw,
share a strong commitment to making Peace House a living
reality. A commitment which developed over the last 6 years
from their personal experiences in journeying with and
providing direct care to those who have lived, and are
living with HIV/AIDS. This deepening awareness lead them to
the HealthEast Hospice program to continue their growth and
knowledge in caregiving, and to ensure their own physical,
emotional, and spiritual aptitudes in dealing with the sick
and dying. They have been active in Hospice work for the
last 2 1/2 years. �
The Board of Direc�ors bring a wealth of professional
experience in accountancy, fund raising, nursing, graphic
design, social work, and direct AI�S care. These skills are
enhanced by extensive volunteer experiences in AIDS
advocacy, the Archdiocesan AIDS Ministry, and by befriending
and journeying with those living with AIDS and their
families.
Need for Project
There is currently no housing or any housing related
services for people with AIDS in Dakota County. The
volunteer group Faith Community Cares has served over 40
people with HIV/AIDS in the last 1 1/2 years by providing
transportation, support groups, and education to a growing
population in Dakota County.
Both Adult Foster Care and Adult Protection have been
supportive of Peace House as they also recognize the need
for this type of housing and care in Dakota County. Peace
House will bridge this gap by providing badly needed housing
for Dakota County residents, and by assisting to help
alleviate the growing housing needs for the metro area as a
whole.
On March 29th, 1995�, the HIV
Housing Working Summit sponsored
by the Department of,Health and the
Coalition f�or Housing �for Persons with
HIV - out�ined a five year plan for
setting strategies to meet the
housing needs of the H IV/AI DS
population.
�
,
� �
" Adult Foster Care was voted to
be the number� one
prioritv solution. ��
. i
Peace House
Communitv Development Block Grants
In 9972, Dakota's Children Inc. a grassroot, Non Profit coporation, opened its first house in West
St. Paul providing community-based care for people with development disabilities. Their first
house was the only home of ifs type and has since become a model for the State and Nation.
They now manage 21 homes in 6 Counties, including 4 Adult Foster Care Homes.
They recognized the need - They responded in love - They were pioneers in the
Community
Abouf 20 years ago a group of wpmen came together in response to domestic violence. They
were told, " fhis is not in our corrimunity,"but it was. They educa%d, they �eached out, and now
there are places in Dakota County whene the women in our community can be safe.
They recognized the need - They responded in /ove - They were pioneers in the
Community
Today, we face a new challange, another calling, fo reach out in compassion to our community
members who are living with HIV and AIDS. We too have been fold that AIDS is not in Dakota
County, but it is.
We have recognized fhe need - Respond in love - Assist us in founding Peace House
The following cities have been supportive in the foundation of Peace House in Dakota County:
-1- City of Apple Valley, Richard Kelley, City Planner
-2- City of Bumsvilie, Barb Anderson, Planner
-3- City of Eagan, Lisa Friese
-4- City of FaRnington, Gerald Henricks, HRA Executive Director
-5- City of Hastings, Dave Osbe�g, Administrator
-6- City of Inver Grove Heights, Tom Link, Director of Development and Protective Services
-7- City of Mendota Heights, Tom Lawell, Administrator
-8- City of Rosemount, Tom Burt, City Administrator
-9- City of South St. Paul, Branna Lindell, HRA Executive Director
Board of Directors
i
. Beth Armstronv
Quality Assurance Specialist
activist and volunteer for 4
D. C.
Adrienne Bloch
with First Bank Systems. AIDS •-�... -."
years when living in Washington
Social Worker at Ramsey Hospital AIDS clinic.
Brian Goodroad, R.N.M.S
Nurse Practitioner at Doctors Family Physicians Clinic.
Direct care of persons with HIV/AIDS since 1988.
. ,
David Grainqer � ,
Print production and Graphic Design. Strong interest in
providing caring, supportive, non-judgemental environment
for those living with HIV/AIDS. ;
Rick Jacobson '
�
Administrative Project Manager, St. David's School for Child
Development and Family Services of Minnetonka. Board
member, Philanthrofund Foundation, serving the needs and
enhancing the lives of the Gay/Lesbian/Bisexual and allied
communities of the Upper Midwest.�
�
Jim Mulroonev
Communications Manager for Non-Profits Employers
Association. Board member, Visitation School; Board of
Directors of the American Lung Association, Hennepin County.
Mariann Reynolds
Founding member o
providing support
Mother of son who
Dr Ray Bchwebke
f Faith Community Cares of Dakota County,
services to the HIV/AIDS community.
died from AIDS.
Internal Medicine and Infectious Disease Specialist,
employed by Allina (Northfield River Valley Clinic) and the
St. Paul Ramsey Medical Center HIV Program.
. ;
1
Carol Roeller
Facilitator of HIV/AIDS support group. Experience includes,
_ providing housing and supportive services for HealthEast and
St. Paul Public Housing. Former Board member of Aliveness
Project.
Barbara Ann Shaw
Senior Network Analyst, First Bank Systems. Volunteer for 4
years with Archdiocesan AIDS Ministry. In-patient volunteer
with the dying for HealthEast Hospice. Active for 5 years
in the Befriender Ministry program providing one-on-one
support to individua�ls in need.
Francis John Shaw
Service Specialist for One Call Concepts. Volunteer for
persons living with HIV/AIDS. In-patient volunteer to the
dying for HealthEast Hospice. Extensive work with poverty
level and ethnic communities in North Minneapolis.
Jana Wahlstrom
Certified Public Account and Tax Officer, First Bank
Systems.
Dr Vance W Rawlinqs, D.C. (advisory Board member)
Doctor of Chiropractory
0
PEACE $OOSE PROJECTED FIRST YEAR OPERATING BIIDGLT
1
BASED ON INCOME AND EBPENSES OF HOPE HOIISB AND OTHER
ADIILT FOSTSR CARE FACILITIES FOR PEOPLE WITH AIDS
DISBORSEMENTS
Salaries & Withholding
Full-Time:
Executive Director $30,000
Care Director $23,000
Part-Time:
5 Staff 26hrs per wk x$7.50 per hr
_ $10,140 annually x 5
_ $50,700 �
Benefits
Food
IItilities:
NSP
Garbage/Sewer
Cable TV
Water
Telephone
! Total = $103,700.00
+ _ ; $10, 000. 00
� _ , $5,000.00
contracted services:
Copier
Pager
Office Supplies
Postage
Repairs/Maintenance
Household
Insurance:
General Liability
Property
Worinnen's Compensation
Reserve
Training
Legal
Accounting
Marketing
Fund Raising
Replacement Reserve
Taxes:Property
5 � Overhead
TOTAL DISBIIRSEMENTS
$4,250.00
$700.00
$480.00
$240.00
$2,700.00
S4so.00
$200.00
$1,200.00
$1,500.00
$750.00
$1,500.00
$1,.000.00
$2,500.00
$3,300.00
$2,400.00
$1,200.00
$0.00
$3,000.00
$1,500.00
$1,500.00
$1,200.00
$50.00
$7,517.50
i
�
_ $53,000.00
_ $50,700.00
_ $157,867.50
RECEIPTS
Individual
Memorial
Fund Raising
Churches
Organizations
Foundations
Resident Reimbursements
Interest and Other
TOTAL RRCEIPTS
$15,000.00
$3,000.00
$17,000.00
$10,000.00
$5,000.00
$60,000.00
$47,000.00
$1,000.00
_ $158,000.00
PEACE HOIISE PROJECTED START-IIP COSTS
Land Acquisition � _ $65,000.00
House Construction� _ $180,000.00
First Year Operating Budget = $110,867.00
Less Resident Reimbursement
Of $47,000.00
Furnishings/Equipment = $8,000.00
Soft Costs = $20,000.00
Cash Flow Reserve = $25,000.00
Administration Expenses = $14,OU0.00 '
Total Project Expenses = $422,867.00
IN-RIND CONTRIBIITIONS RECEIVSD
1. IBM 386 PC
2. Hewlett Packard LaserJet
3. Leqal Services to prepare flocuments for application for
Non Profit 8tatus �
4. Cash donations
e
a�� of Minn�s �:�� ������
�'� ; °ta
SECRETARY; OF S'�'�4TE
CERTIFICATE OF INCORPORATION
'�=- I, Joan Anderson Growe, Secretary of State of
>_ -
:= . -
Minnesota, do certify that: Articles of Incorporation,
��=- duly signed and acknowledged under oath, have been filed on
;� .
�' this date in the O�fice of the Secretary of State, for the
�: incorporation of the following corporation, under and in
L; accordance with the provisions of the chapter of Minnesota
�v' Statutes listed below.
�
;-
!� This corporation is now legally organized under the
';� _
laws of Minnesota. �
�.�
.{: ,
. Corporate Name: Peace House, Inc.
Corporate Charter Number: 1M-666
y'...
`~ Chapter Formed Under:_ 317A,
This certificate has been issued on 08/Ol/1995.
I
�
! -
:n
Secretary of State.
Peace House Timeline
TAS K
Needs Assessment
Contact HIV/AIDS Groups
Contact Adult Foster Care
Homes for people with AIDS
Establish Board
Establish Goals and Objectives
,
Collaboration with oth�r Agencies
File Articles of Incorporation
File By Laws
Obtain Fiscal Agent
Non Profit Status
Identify Funding Sources
Community Outreach
Contact Cities for CDBG Funding
Contact Foundations/State
and Federal Funding Sources
Develop Grant Proposals
Site control
Adult Foster Care Licensing
Building Completion
Peace House Open
START
DATE
10/94
12/94 �
01 /95
01 /95
06/95
04/95
06/95
07/95
08/95
10/95
12/94
05J95
08/95
07/95
08/95
09/95
07/96
11 /96
12/96
CMPLT
DATE
07/95
--�`_. . - 02/95
02/95
06/95
07/95
09/95
07/95
. 08/95
10/95
03/96
02/95
On Going
10/95
12/95
01 /96
03/96
10/96
12/96
�� �
DAKOTA'S CHILDREN
,
INC. •
September 29, 1995
I
i
i
Barbara 8� Francis Shaw '
Peace House Inc. �
;
2050 Delaware Ave. ,
West St. Paul MN 55118
, �
Dear Barbara & Francis, , ;
I was delighted to meet you and learn more of your mission with Peace House.
We are delighted to have the opportunity to serve as fiscal agent for you until
confirmation ofyour 501(c)(3) status is received.
;
As you requested, I am enclosing a copy of our mission and values statement
and information about services provided by Dakota's Children Inc. Our
mission is consistent with your efforts through Peace House and therefore
allows us to serve as your fiscal agent. I would be pleased to meet with your
Board of Directors should you desire more �information.
i "
I am also enclosing a Memorandum of Understanding of our mutual
responsibilities as we agreed to when we met. If you find this memorandum
consistent with our conversation, please sign both copies and return one to me.
We look forward to being "actively" involved as you successfully continue to
establish Peace House. , -
i
Sincerely, !
;
c; l� `���
Kathleen LeMay
President/ CEO
KL/lg
Enclosures
60 East M�rie Avenue ■ West St. Paul, Minnesota SS 1 18 ■(612} 450-7009
Dakota. County Community Services
3,3 Ea�t Wentworth Avenue
.
�West St. Paul, MN 55118
450-2838
FAX 450-2948
To Whom It May Concern;
Dakota. County Social Services supports the efforts of Peace House to
develop and operate a specialized foster home for persons with HIV/AIDS.
There is a need in Dakota County for such a facility, as there are cturently no
residential resources available in the county specifically for persons with
HIV/AIDS.
We look forward to world.ng with Peace House in their efforts.
Sincerely,
-/��. �
,•`l.c.��u ��n ��'' i
r
Heidi Sandberg
Community Services Developer.
Faith
mmuni�y
Cares
f
,
An interdenominational HIV/AIDS Ministry in the Minnesota Valley
Faith Covenant Church, 12921 Nicollet Avenue, Burnsville, Minnesota 55337
To Whom It May Concern: �
The team from FAITH COMMUNITY CARES, an HIV/AIDS
Ministry, serving .the Minnesota River Valley, are writing
� #
this letter in support of the Shaws goal to open a hospice
. ,
in Dakota County. +
F.C.C. provides services such as meals and transporta-
�
tion, education to the community and support group two
Thursdays a month. We average 14 people a meeting and
have served over 30 in the 1� years we've been here.
The need for home care is definitely here and we fully
�
support this effort. ';-
Thank you for your consideration.
i
i
I
Sincerely,
�
i
• F.C.C. COORDINATOR
�
i
i
;
i
;
�
i !
4A So. St. Paubinver Grove Heights, West St. Paul/Mendota Heights SurnCurrent/Wednesday, July 26. 1995
Our view�aint
AIDS Peace �-Iause is ,
id�a worth applauding ;
The scaurge of AIDS, much like the weather, garners an
avalanche oftalk that puts nary a speed bump in its path.
The disease has spread into the heterosexual populatian
and despite billions of dollars spent ta develop a vaccine, its
spread remaiils unchecked. It's also a clivisive topic, many
would argu� a moral issue comparable in scale io abort3on.
Proponents of scaling back government funding for re-
search argue ihat since the disease is preventable ihraugh
behaviaral �nadificatian {protected se,x, abstinence, monog
am.ous relatianships), most AIDS patients — save rape �vic-
tims or babies born with the disease, brought it on them-
selves� and shouldn't expect salvation from fi,a�cpayers.
U S. Hause Speaker Newt Gingrich is leading the conser-
va�ive brigade's saber-rattli.ng against government-funded
research. His opponents paint aut that Gingrich has the for-
midable bacl�ng of the tobacco industry, which health ex-
gerts note costs the couaatry billions annually in medical
costs, Iower productivity at work and thausands of deaths.
Ainid the hubris of f;his debate comes a West St. Pau]
couple wha hape ta establish a hospice for HN posiiive and
AIDS victims. Francis and Barbara Shaw hope that
through private contributions they can provide a Peace
House in Dakota County, preferably near Burns�rille, so
ihase who can no longer care far themselves have a place tc.i
Iive. The home wautd hause up to the legal-maximum' af
four patients at a time at no cost to ta�ayers.
The Peace House is a long way from reality. It must be
approved by the county, assuming land arid money to build
it became available. Clpposita.on is bound to come froin those
who don't want the hause near them — because they fear
its proximity would gose a healt;h threat or because ihey feel
AIDS victims deserve their fate. �
No one can denythattlxe risk ofcontractingAIDS is slight,
ininus promiscuiiy or sh�ring an aniravenous-injection nee-
clle. Mast af the hysteria of passirig the ciisease through toz
let seats or water fountains has been medicaliy invalzda.ted,
But the reality is that if society is going to start pointing
fingers at AIDS victams and deem them unworthy of syinpa-
thy or help because they brought it onto themselves, ii better
ready zts other hand ta aim at smokers, dc�nkers and choles-
terol abusers. They, too, choose tc} indulge in those behaviors.
Whatever your personal perspective is an AIDS, rather
than make a moral judgment, it is time to accept the fact
tliat it's here -- with no end in sight. If someane wanfis to
take the time and trouble ta make its victims' lives a iiitle
easier, the least we can do is applaud them far cariag
�
CITY OF MENDOTA HEIGHTS
• MEMO
December 29, 1995
�
TO: Mayor, City Council, City A � or
FROM: Ka.thleen M. Swanson ��
City Clerk
SUBJECT: Elected Official Compensation
INFORMATION
The City Council annually grants cost of living increases to city employees, but there has
been no increase in Council compensation since 1986. Over the past ten years, the community
has experienced significant growth in development and population. The volu.me and intensity of
issues facing the City Council have grown substantially as well, as has the demand on Council's
time. It is certainly appropriate that consideration be given to increasing Council salaries.
DISCUSSION
I have requested and received a copy of the Association of Metropolitan Municipalities
elected official salary survey. Given its significant length, I have not made copies to attach to
this memo. I have, however, atta.ched a spreadsheet listing the 1995 Mayor/Council salaries for
communities, not including Mendota Heights, which have a population between 10,000 and
15,000.
It is readily appazant that the Mendota. Heights compensation levels of $3,600 for the
Mayor and $2,400 for Council members are considerably lower than any of the communities
surveyed. Of the twelve communities in the spreadsheet, only four have increased compensation
in the past three years, thus it is likely that those salaries will be increased within the next few
years. Increases for three of the remaining four communities were significant, doubling the
former salary in one case. _
The average salary of the 12 communities is $5,190 for Mayor and $4,130 for Council
members. Although these are certainly not inappropriate salaries, the percentage and dollar
increase at one time may be unacceptable to Council. The median salazies aze $4,800 and
$3,600. Only two of the communities with compensation less tha.n that level have had increases
in the past three years. Given that there has been no increase in Council compensation for ten
years, there is more than sufficient justification for increases of $1,200. It is also likely that
whatever compensation is established will be in effect for many yeazs to come, and that Mendota.
Heights will again be at the bottom of the scale when increases aze next considered.
Elected official salary increases cannot become effective until January 1, 1997.
Consideration of the matter and adoption of an ordi.nance amendment can and should occur in
1996 prior to the next election and the next budget process. It certainly seems appropriate that
consideration be given to the subject at Council's annual meeting.
�
RECOMMENDATION
I recommend that Council direct staff to prepare an ordinance amendment to increase
compensation far the Mayor and City Cauncil, effective on January l, 1997. I fizrther
recommend that salaries be increased ta $4,$00 for the Mayor and $3,600 per year for Council
mernbers. The xecommended campensation leveis would then be equivalent to the ievels pa.id in
comparably sized communities.
ACTION REQi.nRED
Council should discuss the recommendation for campensation increases and direct staff
ta prepaze an appropriate ordinance amendment reflecting the recommended campensation levels
of $4,800 and $3,600 or whatever 1eve1 af compensation Counail deems appropriate.
ry
C�
North St. Paul
Prior Lake
Rosemount
Lino Lakes
Chaska
Vadnais Heights
Savage
Mounds View
Chanhassen
Ramsey
Shakopee
Robbinsdale
Average annual salary
Median annual salary
Elected Official Salary Comparisons
Populations from 10,000 to 20,000
Population
12,730
12,072
10,478
11,193
13,012
11,638
12,732
12,611
13,388
14,081
12,372
14,410
Mayor's
Salarv
$4,200
$4,200
$4,200
$4,500
$4,500
$4,800
$5,100
$5,100
$6,000
$6,000
$6,120
$7,590
$5,190
$4,800
Council
Salarv
$3,000
$3,000
$3,600
$3,600
$3,600
$3,600
$4,200
$4,500
$4,800
$4,500
$5,100
$6,072
$4,130
$3,600
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