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1985-07-02� . � � CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA JULY 2, 1985 - 7:30 P.M. 1. Call to Order. — � �7:35" 2. Roll Call. '' � Y 3. Agenda Adopti on . -- ��/ ,W,,,� � /- 4. Approval of Minutes, June 18. ' �%� 5. Consent Calendar �� a. Acknowledgement of the May 29 NDC4 Minutes. b. Acknowledgement of Code Enforcement monthly report for June. c. Acknowledgement of inemo on Sale of Surplus Squad Cars. d. Acknowledgement of inemo on Fire Code Activity for May and June. e. Approval of the List of Claims. f. Approval of the List of Contractors. End of Consent Calendar 6. Public Comments 7. Citizen Requests `� �� �,,-� /��.a' a. Memo on Citizen Request for Post Office. � 8. Unfinished and New Business a. Planning Commission Case No. 85-11, Acacia Cemetery, Request for Variance. (Recommend Approval). --� b. Resolution on Southridge Bu�iness Center.. Phase I Final Plat (Resolution No. 85-47). tr � .�o� - � c. Me� on Arch't ctur� er�ice Agreement. —/�� -�-�� ���i��. -�.�� ��.�, �� -� d. Memo on Contract for Southeast Area Study.- � �-�� .,�- e. Memo on Agreement Concerning Lower Mississippi WMO. %�� �� — - ., �� `� � f. Memo on Sewer Sealing. �}- � � p0o D,� �/,� �/� � � �� CX,4 �.� g. Memo on Precinct Boundaries. - q�,L �` p�`�, . �- h. Memo on Replacem nt of Public Works Superintendent.-- 9 �"�-„"�'y"'G."' � � �"" °-P�.�,/�'�'` �j�- �'��,�."�- . Council Comments ����� i 10. Adjourn. ��;�b � TO:. FROM: SUBJECT CITY OF MENDOTA HEIGHTS MEMO Mayor and Cit Council Kevin D. Fr z 1,�City Administrator Add-on Agenda for July 2 . • - . . .,.,. ;�'�;, • July 2, 1985 Four items are recommended for addition to this evening's agenda, and additional information is provided for Items 8d. and 8g. 3.:. Agenda Adoption It is recommended that the agenda be adopted with the addition of It.ems 8i., 8j., 8k., and 81. .8d�.�= . Contract for Southeast Area Study -,. See attached memo and contract. �-�'8g,.�.. Precinct Boundaries •• . City Clerk Swanson has revised Map 6 as previously submitted. The new�map is attached. • � �. y 8i:� Discussion of Lexington Avenue Bike Tr'ail Council has previously received written and verbal concerns about the safety of the bike trail as it passes the pond at Lexington and Marie. Jim is prepared to discuss the plans and specifications under which the project is p�oceeding. 8j..:'. Northend Street Improvements See attached memo. 8k. Discussion of Council's 1986 Budqet Priorities See attached memo. 81. LMC Action Alert regarding Tax Reform Proposal See attached memo. ' KDF:kkh /�,, � %/ _�, � CITY OF MEI�tI}OTA HEIGHTS T�,� June 18, 1985 , . T0:• Mayor and City Council � � FROM: i�evin D. Fraze �� � City Adm�.nis ator 5UBJECT: Add-an Agenda for June 18th �, .. In accardance with my pramise to keep this evening's regular agenda �� "� short, there are no add-an items. Therefore, �he Council. agertda can be adopted as originally printed. There are ttaa items of infarmatian. ` 1. - Please recall that Metrapolitan Council Chair Sandra Gardebr3ng will be holding her DakoCa Caunty Regianal Breakfast Meeting this coming Manday ,� June 24, at 7:30 A.M., at Jimmy`s in Apple Valley (County Road 42 and Cedar Avenue)� �Liz and.I already �ave reservations iar this event. If any af the rest of you would like ta attend, please let me know. � 2. - The Planni.ng Commission has agr.eed to meet with the Council at 7:00 P.M., next Tuesday evening, J`une 25th to discuss the 494 carridor studq. , The regular meeting will be at 8:30 P.M. Finally, please find attached a copy of an annauncement fram the Tandemj �TCF Ca�rporation planning a neighborhood meeting concerning their propased development on the Opus property. 0 KDF:madlr . , ! �. f ,�k TANDEM ^ IJ�� . � Jamcs L. Ostcnson Richard A. Putnam CORPORATION BROKERS � PLANNERS � DEVELOPERS 6440 Flying Cloud Drivc, Eden Prairie, MN 55344 /(612) 941-10" r.. TO: Neighbors in Montgomery Addition, Friendly Hills. Delaware Crossing and Sunfish Lake. OATE: I�:��IuA SUBJECT: June 1 1, 1985 Dick Putnam. Jim Ostenson, Tandem Corporetion � Lyle Nash, Vice President. TCF Developement Corporation PROPOSED RESIDENTIAL DEVELOPMENT OF 137 ACRE RAUENHORST/OPUS PROPERTY LOCATEO EAST OF HUBER �RIVE. Tendem Corporetion and TCF Development Corporetion are planning to pu�chase the Rauenhorst/Opus property far development of residential lots. Tandem and TCF have developed single femily subdivisions as joint venture partners in Eden Prairie, and TCF has developed many single femily projects throughout the metro area over the past 10 years. Tandem/TCF would like to invite you and your neighbors to an infarmal discussion of our preliminary plens for the site end your suggestions, and concerns. We have visited with Mendota Heights City Staff ebout the future use of the site, the current city plan and zoning requirements. We want to meet you and get your ideas before plans are prepered for submission to the city. TANDEM/TCF NEIGHBORHOOD MEETING June 19, 1985. Wednesday Evening. 7:30 pm at MENOAKOTA COUNTRY CLUB Main Dining Room, 2075 DOOD ROAD We look Forward to meeting you and discussing the future use of property in your neighborhood. If same of your friends or neighbors are interested in our praject, but did not receive a notice. please invite them to attend. Please give us a calt if yau have any questians or cannot make the 19th meeting. S cerely. i � l� d'f,�n� I � Dick Putnem • Tandem Corporation 941-1070 r i� Page No. 2287 June 18, 1985 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINN�SOTA Minutes of the Regular Meeting Held Tuesday, June 18, 1985 Pursuant to due call and notice thereof,•the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. �� r Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Blesener, Hartmann and Witt. Councilmember Cummins had notif ied the Council that he would be late. AG�NDA ADOPTION Ayes : 4 Nays: 0 APPROVAL OF MINUTES Ayes: 4 Nays: 0 Ayes: 4 Nays: 0 CONSENT CALENDAR i Councilmember Hartmann moved adoption of the agenda for the meeting. Councilmember seconded the motion. Councilmember Witt moved approval of the minutes of the June 4th meeting with correction. Councilmember Hartmann seconded the motion. Mayor Lockwood moved approval of the minutes of the June lOth Board of Review meeting with correction. Councilmember Witt seconded the motion. Councilmember Hartmann moved approval of the consent calendar as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. a. Approval of a modified Critical Area Ordinance site plan for 1055 Douglas Road along with waiver of the site plan review fee. b. Acknowledgement of the Treasurer's monthly report for May. c. Acknowledgement of the Fire Department monthly report for May. d. Approval of the List of Claims dated June 18, 1985 and totalling $160,460.51. e. Approval of the 1985 NDC-4 budget. � � Page No. 2288 June 18, 1985 f. Approval of the Public Works Director's memo recommending landscaping at Mar.ie and Summit. Councilmember Blesener seconded the motion. Ayes: 4 Nays: 0 PERSONNEL Mayor Lockwood moved that Paul Heimkes be appointed ( as Summer Intern in the Code Enforcement department. Councilmember IJitt seconded the motion. Ayes: 4 Nays: 0 FINAL PLAT, Mrs. Bernice McGown and her son were present to WENTWORTH MEADO[JS request approval of the final plat for the Wentworth Meadows Addition. Councilmember Hartmann pointed out that the plat does not include any stipulation regarding "T" driveways or internal (lot) turn- arounds. Mr. McGown indicated that he understood that such a requirement would be a condition of building permit approval but that if Council prefers a statement on the plat, he would have the plat documents corrected. Councilmember LJitt moved the adoption of Resolution No. 85-43, "RESOLUTION APPROVING FINAL PLAT OF WENTWORTH MEADOWS," subject to inclusion of a stipulation within the City certification portion of the plat with respect to driveway construction and subject to receipt of the required park contribution. Councilmember Hartmann seconded the motion. Ayes : 4 Nays: 0 VIDEO KING SIGN Mr. Ken Stoefen, co-owner of Video King, was present to request approval of a sign permit to allow install- ation of a 4 by 24 foot sign on the south side of the building located at 1948 Dodd Road. It was noted that this sign would be in addition to the existing sign located on the west side of the structure. After brief discussion, Councilmember Hartmann moved approval of the issuance of the permit as requested. Councilmember [Jitt seconded the motion. Ayes: 4 Nays: 0 Councilmember Cummins arrived at 7:57 P.M. IMPROVEMENT 85-1 Councilmember Hartmann moved adoption of Resolution • No. 85-44, "RESOLUTION APPROVING PLANS AND SPECIFICA- TIONS AND ORDERING BIDS," for the Anderson/Curley sanitary sewer and water extension project, <. Ayes: S Nays: 0 Page No. 2289 June 18, 1985 Improvement No. 85, Project No. 1. Councilmember Witt seconded the motion. IMPROVEMENT 83-1 Councilmember Cummins moved adoption of Resolution No. � 85-45, "RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND AUTHORIZING INVITATION FOR BIDS FOR SANITARY SEWERS AND WATER SERVICES TO SERVE TUMINELLY'S HUNTER LAN E ADDITION (IMPROVEMENT N0. 83, PROJECT N0. 1.)" Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 GUN CLUB LAKE W.M.O. Councilmember Witt moved adoption of Resolution No. 85-46, "RESOLUTION APPROVING THE GUN CLUB LAKE WATER- SHED MANAGEMENT JOINT POWERS AGREEMENT," and authorization for execution of the agreement by the appropriate City officials. Councilmember Hartmann seconded the motion. Ayes: S Nays: 0 CITY HALL COMMITTEE The Council acknowledged and discussed a memo from the City Administrator regarding establishment of a citizens committee to study and make recommendations on the City Hall project. It was the concensus of the Council that the committee should consist of a businessperson from the TH 110/149 area, a member of the Planning Commission and the Park Commission, a representative of the League of Women Voters and at- large citizens. It was also the concensus that the committee chairperson should be appointed by Council. Councilmember Cummins moved to establish a citizens committee to begin study on the City Hall project and to focus on the six issues identified in the Adminis- trator's memo, and further to direct staff to solicit citizen volunteers to serve on the committee through all available media. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 Mayor Lockwood suggested that the committee might also consider the need for a public library. It was deter- mined that library considerations should not be tied in with the City HalY project. HOUSING ELEN�NT Councilmember Blesener moved approval of the Compre- hensive Guide Plan Amendment - Housing Element, as :1 Page No. 2290 June I$, I9$S am�nded on pages 20 and 23, along with direction to forward the dacument ta the Metropolitan Council. Councilmember Cummins seconded the motian. Ayes: S Nays : 0 �COUNCIL COMMENTS Mayor Lockwood and Councilmembers Hartmann and Witt , reported on their recent attendance at the League of Minnesota Cities Conference. Councilmember Blesener informed the Council of several calls she had received from residents concerned about �he propased bikeway at Lexington and Marie. She also informed the Cauncil on an article in a local paper abau� the Bytech Carparation warehouse sale operatian in the industrial park, AAJOURN There being no further business to came before the Council, Cauncilmember Hartmann moved that the mee�ing be adjourned. Councilmember Cummins seconded the motion. Ayes: S Nays: 0 ATTEST: Robert G. Lock�aood Mayor l TIME OF ADJOURNMENT: 8:47 o'clock P.M. Kathleen M. Swanson City Clerk � � . � `CITY OF�MENDOTA'HEIGHTS MEMO June 19, 1985 T0: Mayor, City Council and City Administrator FROM: James E. Danielson Public Works Director SUBJECT: 1985 Sanitary Sewer Sealing Job No. 8208A HISTORY: An Infiltration/Inflow (I/I) Study was completed on the City's sanitary sewer system by Short, Elliot and Hendrickson Consulting Engineers in 1982. This study pointed out that the City's sanitary sewer system has some areas where it would be cost eff ective to hire a contractor to seal the joints. The City began a sealing program in 1984 and budgeted $10,000 to continue that program in 1985. DISCUSSION: This spring staff has been out in the early morning hours measuring flow in the sewers. There should be little or no flow during these morning hours and areas that have flows are no doubt leaking. • We have now identified enough leaky lines to keep a sealing contractor busy for little more than a week. COST ESTIMATE 56 Hours X $94 = $5264.00 4 Hours X $110 = 440.00 500 Gal. Chemical X$4 = 2000.00 $7704.00 Engineering = 2000.00 TOTAL = $9704.00 The major areas to be sealed this year will be the easement area west of Ridgewood Drive. (Liz's backyard), Marie Avenue and Wentworth Avenue. Staff obtained two informal quotes from contractors able to perform the sealing: Solidification, Inc. $lO5.Q0 per hour and $4.50 per gallon of chemical. 1 i .f . � a Visu-Sewer C1ean and Seal, Inc. $94.00 per hour and $4.40 per gallon of chemical. RECOMMENDATION: ,� Staff recommends that Council continue the sewer �ealing program and authorize staff to issue a Purchase Order to Visu-Sewer Clean and Seal, Inc. ACTIQN REQUIRED: ' If Council desires to implement the staff recommendatian, they should pass a motion authorizing staff to a.ssue a Purchase Order not �.o exceed $7800 to Visu-Sewer Clean and Seal, Inc. � 2 .. . . r r� s��. ,� ; � p,v rc�-. � 3 �,� y � � � , ' l,�>�����-,,�� �.0 r �, . ---� : � � ROB� �° � ��. �NGri[�E�f�ING � P!►ANNE�S n�a�"�►�o ��uav+��roas `��� ��j <� , �o�►rir�M�►, tNc. . - ,....�.��,�....IOOq EAS7 Ii6M STREET� BURNSVII.L.E, I�I�NNESOTA �5337 PM �1�2•3000 �'e � �j�Z � Q[ �i�__.� i�!.�"'?/'�, y'' 1�'�����p�� l-QT i, B�ocK .I, NOACK REPLAT, . DA�CoTA C�t;NTY, Mt Nt�IES�Tp. '�$2���' � dEN4TE5 EKISTING ELEV�1-C1t.�N - ( 5'�0.0 } pEN�TEc FROFO�EL� ELEVAT'tON ` . � "�"'—' 1 NI71CATc5 QI RE�T10N QF' � � N4RTi-i � SUR.FACE DRAIN�.GE - scq�E �'' = 30' F I P,� ISH ED G-Ar2AGE F;�CCR ELEVATION =�93•0 �'��' �� c�, 3 I f 2 AVENUE ,,' �i � / �� _' ag�,� • . i� � ... Q M �'s"� 3. �; .-- __ __ _— N 89° !8' 2 2" � iso.oa i .� , � 5�, r$� • .. . � '" (�s �� : c,�} � (;Sso , �g� , r�- 0 �842.7� � C %'4z.�) � ' , t868.9� f�69_2; ' � � �- �S�9r5„�, ; 24.00 � ( D � � e89`4' � � � �� 2 z. sa $ 6ARt�6� o. J� --�-- � o r O G � �--i �`'"�, m L � ,a.So � � . � .� .a ._._ w PRaP.osr�a ��Q�; � Q� � � N 03 �� �� , Q $ NauS� � �g"�2'= � � m � Q _' ~ . $ !Ti t �� ��s'�� m � I�T _"J " � 8 34. oo �,,••'� 1 � 89'7� ... �889_g� _ _ ..� ; �89z�� . � — _� :.a �8'1L�7 f $89. � 6 E3�li _ ...�- 1----3... _9, , f b� 1 _ � $'�-'„7� �^(^; ! $O. UO �Sq %' '.� � y" N 8 9°/8' 23"E 30' FRONT BE1tLDtN�, 3O� �4� �-� ��, SETE�CK 'LINE , ,�ar:by certity that thia ta a true and carrect ropraisntatian of a trac!•ot lind is shawn' ind deacribed hereon.. As prapaz�ed by me on thi• z.". �,,, s� day ot ��"� , I9 8'S. ' � �''� �� . / ���� Jiinn. !te . 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'f " �^ a ����� ` A� �Q� '� ' h��r-`,�j({��,r.--_" (� �.[1 � �y W, ;, t l�Yf Jli j P•� `O � C: iG l�Rl f�' � 'T��•�.�i I •AfY�.< ' �';� t �ry,.r's����) � 1t� i G� � > ��,�L:N.��.�Yd�W�•r�`�' ��� RORE ENGINEERING C P�ANNEAS ond�LAND SfUAVEYOAS COMP(�NY, INC. {000 EAST 146fA STREET. BURNSVILLE. IdINNE507A SS33T PH 432-3000 Cer-� i�'i cc�c� ��`u.f-�v-� y �Qal .�scr��o�fo�: �OT I, g�oCK .�I, . DAKOTA COUNTY, '�$��i°: DENO?ES E?CISTING ELEVATIC�N ( ��e.o ) DENOTES PROPOSED ELEVATION ' �'— INDICATES DIRECTION OF SURFACE ----- INDICATES EX/STlN6 COR/�"OURS � O � . o :° -p `D _� N � rn NOACK REPLAT, MINNESOTA DRA1 NAG'E N O RT H SCALE l'� = 30� F�NISHED GARAGE FLOOR ELEVATION = �93•0 5 ge •$ ,'3 � 12 � � � � r-.n--_,� , �� \ ♦ � � � � _. _ � ..- -- • -•--• 1 �, j N 89� i8� 22,���_.-� � ��°'°°r --- . /$1� ��g �g9 AVE�NUE .� gT � i � . , $-� • \\ `8� � \ • � ! r a . �E J .r��— - � - 883.(�� , i� ' ��' � � N 883. �) i � i �, — � (a92,�� � � � �� ''8L�8.9 � � � � � � � .._ ' �� � I � �/ / � �889, 5� �•;� Dy � I / :$e9_4�',�,� �� � � � � � �'�i- ��� / zt. sa I E►4RA6E °o � I � � ,L � /2.So � 'ji� I eF� � I , � � ,."�p PRoPD�ED N 842.7 I — I ' � i ' o HOVSE o- � i � ( � '� o � I ► 39,00 � -h' = � �_ (dgy, 5� � i o • � � - � �885, Z�, ( J� I�� � � I � 88 S, 7; �892, 7� �-� � i -- � � � � � � I � �---- _N — ----� � � � I I , 1 ` 383.1� _.} _� I � �-- t — � '(�9? � % r�--. �887.2; / � , O —�•-� � 1 � 30' I �__—J � 1 __�� �g9z, °� -�_ t889.9, � f \ � 1 � r',/�/ i �� m � � � b�i ��,�� r�j"� i � /80.00 � � �� t89�' �'" � ' N 89° /g` 23��E 30� FRONT BUILD 6� � 3O� �_� �-i -� SETEIACK 'LINE �_ ^ hereby certity that thia ie a true and correc! repres�ntation of a tract�of .nd as shown'•nd deacribed hereon.. Aa prepared by me on this z�: day ot S�'�E , 19 SS . ' � 7-�U - S5 0 /���� Ninn. lt��. No. i_;� � r , CITY OF-MENDOTA HEIGHTS MEMO June 24, 1985 T0: Mayor, City Council, and City Administrator FROM: Richard Ploumen Public Works Superintendent SUBJECT: Notice of Resignation It is with mixed emotions that I am submitting this notice of resigna- tion. I have accepted the position of Superintendent of Streets and Parks for the City of Brooklyn Center, effective July 18, 1985 therefore my last day of employment with the City will be July lOth. I leave with sadness because I will miss the closeness of the small city atmosphere and the staff. I leave with some joy tc be going on to what looks like bigger and better opportunities. I would like to take this opportunity to thank the Council for all their support to make Public Works the fine operation that it is today. I am a better person today for being associated with you, and all City employees. 1 CITY OF MENDOTA HEIGHTS MEMO June 24, 1985 T0: Mayor, Ci ty Counci 1 and Ci ty Ad '�i-S��or FROM: Paul Kaiser, Fire Marshal SUBJECT: Synopsis of Fire Code Activity Since May 1, 1985 During the month of May, T7 fire inspections were made with 114 Fire and Life Safety Code violations noted. In June, 41 inspections were made with 94 violations of the Fire and Life Safety Code noted. It please5 me to report that written orders to correct the above violations are being complied with in a cooperative and gracious manner by members of the business community. Other activities during the past two months include the approving of burning permits, answering burning complaints, plan approval on new construction, public relations, equipping this office, cross training with building officials and many other activities necessary to this office. If there are any suggestions that would improve this position, please contact me. PMK:kkh CITY ; T0: Mayor and City Coun FROM: Kevin D. Frazell, C SUBJECT: Southridge Business The Southridge Planned by Council, without amendment of the final plat and a resol ACTION REQUIRED OF MENDOTA HEIGHTS MEMO June 25, 1985 cil � i ty A n�-ti ator Center Phase I Final Plat Unit Development preliminary plat was approved , at the meeting of May 7. Attached is a copy ution for approval. Motion to adopt the reso;lution adopting the plat. KDF:kkh attachment CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION N0. 85- RESOLUTION APPROVING FINAL PLAT FOR SOUTHRIDGE BUSINESS CENTER PHASE I WHEREAS, a final plat for Southridge Business Center Phase I has been submitted to the City Council; and WHEREAS, the City Council has reviewed said final plat and finds the same to be in order. NOW THEREFORE BE IT HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the final plat of Southridge Business Center Phase I submitted at this meeting be and the same is hereby approved. 2. That the appropriate City officials be and they are hereby authorized to execute the final plat on behalf of the City of Mendota Heights. Adopted by the City Council of the City of Mendota Heights this 2nd day of July, 1985. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kath een M. Swanson City Clerk s� a i�� Ir�„•''�, ��._� �v'�� �d �'�`�';>�: \ � .� !.-. COPY SOUTHRIDGE BUSINESS CENTER �� - � �•� �i �� '' `\ �� �/ �� `�_� ,•\\\\�r'�' v $ \\���• , \ : ^J ' � \\\\ \ .!� � � P� �� . � � - �\o�,� , �� .3 = ;;1 --�'�:SH-: � r,���.a.:^-,a ,,�,c:���s � :.r�,•���_���, ���_ ::��V� C i :�E.i,�TF ^cCC,:•��.. � y I VV� VICINITY MAP SEC. 3�. iWP. YB� RGE.25 d �r---i--- i YI ��' `�► :I I I � 'I `�'� I ?`' I ��----I----� g e��� s��' I ,� � cl '°'° � � I -L����J N e. • � � uutin�=y 0 `i ' y I I .N` I ' I i; � � I I Y I. I . ' e) � --=—� p L— _' "�C:+1. ��'T — �� I!_ `Si ��,:�`:'_:.�.� ' ' s� �t'- Gi`: :�T' w.L'L'��i !:/l'� I.e I.e I� [ti I 1' _: I I? � 4;� � y: � �= Tlff SOVTH �,ilE OF BLOCK L� YEH00T11 IIEIGNTS NWSTR1q� MRN t5 455UMEp TO 1�AVE A EE�RHIG OFE09"A`21 M • FEp� 5 IPOY YONUYENT o OEIqTES iRON YONIIYENT WRKED OT (tEGiSTR�TqN !q. E6�2. 1/2 � 16� IRON MPE. � a � � lE M FEEf [iW ILLl Kl �T 71[S[ ►4[SCYIS: TMt W1TIW9 1A�0 C011AIrt. � Nimnat� GroerHlrf. wner �M �rprl�lar N tht follwlp �escrl►N prytrl) sllwtN fn tAe 4wt7 N D+teu. St�te N Mliuw�eu. te Nt: �11 H Lett 1. i. �. uW 5�ne tn�t p�rt ef 4l 7 lrl�q e�tt e/ Ne �eit 716.f0 /eet a/ Ut 7. �11 In /I�ct =. Rn00TA MEILHIS IWUS7R�Al IMR. �<cxatep to tlit recer0e0 ol�t U�creef. D�keu faunti. Mlm�essG: tsyHlitr vitA tn�t e�rt e( lht twt� S1E.6 Int o/ tlie MrtA l81.0 /!tt ef u�e �ett �I0.0 feet of tne Ysrth.esl Ou�rtn e/ ll�t SwtMnt OwrtK e1 SeCt10n N� ls+mnlo 28. Iluy! i]. Dtlet� Counll. Mlme• wu. �lse eef�p o�rt er Gorrrsrni tot 7. N s�u Sectl�n N. lrby l�4LfNJ 0/ N! MIL�KI] latM41M ef tne ust flne e1 ula .ot 11i.90 feel �f Lot 7. �lock 2. MCMOOTA lZlixfS IMDUSTNIAI Iu1K. 14a C�WM IM t�e 10 �! {wre/N �M DI�ItH �t 5(IlI1MIDGE 6JSIMC55 CCMiC0. �n0 Ooti n..mr aa�uu t0 tlie WOIIC iN hb1iG utt lererer tl�t e�tRnt{ .. sno.� e� uis o�.� r.r eni�.n .m ���t�ir vww.« e��r. t� .ii�ia .ne.eer �a Mql71C�IIG lAMO [pIDN11. � Nlrviesel� cxw..�i.�. n.i c.�.ea ines< r�esm�s ie ►e si�ea ey +u vw•� mrfun sn�alt a.r d 7JJ� . 198�.. ���� Q MONTIW9 lMD COMIJIUwC ��fC tls .�lhNW s�aeo: �u ncr:?.-d— .�e ✓�c P STAIf Of NIMYCSOT� • CplMT� M 1lEUVeDw [� y T fxeqeliq Imlruent ��t Ck Ie0ge0 OHK! 4 t�1i�Op 0! a�UNG . 19d�b)J'� N!f'E1 N• JiLN�fVNe �CCI�WI �N d 8. Sio4a ��ne�y5s Qars{deur e+ ..�a �arwAxo uxo caaur. . ni�e�e�.. Lc..n..��.�, e� �en ir er in� cxe..n�.�. #� r ._. ^a' ..iintiT. �i.nw�ln� �Tj� . • �� � Not�r� PWllc. H�w? Ceunt). Mlnntist� �'d N� �.:xi`.'�. �{ �y em�..�.e e.po-�s� ue. Y. 19°l l 1 �ereb) certlf� t��t 1 ��re funeyeE �nA OI�ItK Me praotrt) Etscrl6N en t�ls pl�t s SOlIf11l10GE CYS1ME55 CFMiC0.. tMt t�lt yl�t 1t �<errect rto�esmt�- tlen t t�e sw�e). lMt �11 Alslances �re csrfett7Y ihe+n sn lhe Oi�t 1n /ttl �nt �u�LrtEl�a of �/wl. tMt �11 Anu�enit ��re peM corre<tlr pla<td In tlit qrouM �s sno+n. Nat tne wtstde bwkar) 11ms �re torrtttly 6esign�lN �n Ne 01�t. �n0 tA�t tl.ere arc ro yet1�Ms M WCItc �IyM��s te 6e �esign�lN aNer tMn �s tMni. �C�.J • �l. � a . �ra M. . LanO �eJer MinMsata Ilegisv�llm I10. 8612 ST�TC Of' MINX(SOTl1 COUMh' Of y<u.vssin nK ra.so��y s�.er�': eert�r�uu ..: .aee.t.a�a e�r.« .� �ni.�e.r .1r S.. n ,Iife S s� ea.w x. w�we. Mi�sou aq�:vu+o� w. eeiz. ��', u r*, a vs. ne i S�-K.. .k: Q...�` !y .::'..�"" xo� rw„�. si w.,,,,,w c.w�iy. Mi�.a�. �•��•� M) Cmisslon EaDSr[s �ri�Eti �.e /A. /095 Ye IO Iuft07 [Ht1T1 tMl en tl�e 0�) 01 � 198 . l�! C1[) Cowicll Of MenEat� Hel'hlf. NIimKOI� �pprO�N M11 yl/[. CITT COV1ICIl K IZMOOTA NE16Nf5, MIXMESOTA �y� LIM v�.sw�n te aw�e� xu. �,K er ni�ses.. iwa. �n�s v�.t n.s ►Kn .vo�e.ee cn�. a.r w . iee m� wtei.. �.�,e„ eouner wr.enr t ne.mr cerury enac ene aus ror ene yeu is +er cn. L�M dncrfeN on tM: pLt �s SWiH1ID4E lu51M[SS [Eiti[I1 �ue been eNE en tMi e.r or . 19 .�.tt wkoe: ew�ir. n���.0 b h1l�pnent tain !ue �aa tnnsfer mterM thla aq ef . 19B 4s � ountr ta' OOCIMEMT 11VB[A � 1 nere0r cernq tn.t tnt: tmero.ent .n /nea tn tne orHce or tne eeuntr pKeNer rx recera en tMs eq ar . 1fE .t o•clxt_ n.. .M .a at� r«xe�a �� eeek ar e� ..ye �r Oaaot. [wnq� Mimesot. SUNDE LAND SURVEYING � 6 m CITY OF MENDOTA HEIGHTS PLANNING COI�II�IISSION MINUTES JUNE 25, 1985 � � •5 t ... . . n-.:•.4 i.s The regular meeting of the Mendota Heights Planning Commission was called to order at 8:35 o'clock P.M. by Chairperson Kruse. Members present were Kruse, Burke, Henning, Frank, Morson, McMonigal, and Stefani. Also present were Assistant Planner Phil Carlson and City Administrator Kevin Frazell. APPROVAL OF MINUTES Minutes of the May 28th meeting were approved as submitted. Chairperson Kruse noted that he wished to commend Commission secretary Mary Ann DeLaRosa for the excellent way in which she takes minutes. CASE 85-05,KURTZ, Mr. Michael Kurtz discussed his proposed three lot SUBDIVISION subdivision, which he indicated will be located about 100 feet from the intersection of Hunter Lane. Mr. Kurtz said that the three lots as proposed would be 27,000, 26,500, and 28,000 square feet respectively. In addition, he owns the lots in the Beaudettes Addition immediately down the cliff in the City of Mendota, and that combining these with the Mendota Heights property results in lots of approximately 50,000 square feet each. Mr. Kurtz commented that the City Planner's recommendation that a public cul-de-sac be constructed was not a good one, because it would require the destruction of much of the vegetation that makes the area so desirable. He said that there were City water and sewer lines to both of the existing houses. Commissioner Morson asked if a house constructed on the new center lot would have to be closer than the required 40 feet to the bluff line. Mr. Kurtz responded that it would depend on who bought the house and what they wanted to do with it. Chairperson Kruse commented that it seemed that Mr. Kurtz is trying to squeeze in something that doesr�t really fit in the area, and that he also didn't like the idea of three houses trying to be served from one private driveway. Commissioner Frank noted that some surrounding property owners had objected to this subdivision when it had been before the Commission earlier. Commissioner Stefani asked if Mr. Phillips was aware of the revised subdivision proposal, to which Mr. Kurtz responded he did not know. City Administrator Frazell commented that when the City Council had considered the original subdivision, they had recognized that under the zoning code it might be an allowable subdivision. However, they had stressed that _.. .. . . ... } . � ... � . . ' ,y' ur l : ''�I . June 25, 1985 Planning Commission Minutes Ayes: 6 Nays: l, Kruse Ayes: 7 Nays: 0 Page Two they would not be interested in seeing Mr. Kurtz or any subsequent owners come back for variances from the City which might be caused by allowing this subdivision. Commissioner Morson said that the proposed subdivision doesn't look good on paper, but it is part of the reality of trying to deal with triangular shaped lots. Commissioner Morson moved to approve the subdivision as shown on the land survey sketch, and to recommend approval to the City Council conditioned on no further setback variances and that the Council provide notice of the surroundin� property owners that it is reconsiderinQ the case, and further that the requirement for a ublic hearinR be waived on the basis that this is a simple lot subdivision. Commissioner Burke seconded the motion. Chairperson Kruse said that he saw three problems with the sur,::� the garage which is shown on the wrong lot, a driveway which is shown inaccurately, and the questionable location of easements. However, it was pointed out by other Commissioners that the location of the garage was not an issue and that Mr.Kurtz could sell a lot with a garage already on it. Chairperson Kruse moved to amend the motion to make the approval also sub_ject to addressing the driveway and easement locations. Commissioner Burke seconded the motion. CASE 85-10, M.H. Chairperson Kruse called the meeting to order for the ASSOCIATES, CUP purpose of continuing a public hearing to consider an FOR PUD.- CON'T. application from Mr. Jim Riley, for a conditional use PUBLIC HEARING permit for a planned unit development, rezoning, variance, Petitioner Jim Riley said that in light of the south east area study that had been commissioned by the Council and the Planning Commission, there was probably little to be gained by having further discussion about his project this evening. However, Mr. Riley said that he would like to see the study expedited as much as possible, and that in the meantime, he would be continuing discussions with the surrounding neighbors. , t _ .1. y �. •• , ' � . - � , ., , • . . - ' . .. _ . �.. .mr ,..--, � ' s_ . , a • -�-?�"` . , •x.•<} � June 25, 1985 Ylanning Commission h1inut�es, Page Thr�e Chairperson Kruse said that he thought it was very optimistic to think that the Planning Commission would be able to make a decision on the Riley application at its next meeting. Mr. Dale Glewwe, 720 Mendota Heights Road, asked about the� final date for the south east area study. Planner Phil Carlson responded that a preliminary draft report was due to the Planning Commission by the time of its meeting on July 23rd, and that the final details should be worked out by the August meeting. Commissioner Burke moved to continue the up blic hearing to Ju1y 23rd. Commissioner Morson seconded the motion. Ayes: 7 Nays: 0 PRE—APPLICATION Mr. Steve Musado, President and Chief Executive Officer of MEETING WITH YORKTON Alpha Environments, discussed their proposal to develop the LTD. Minnesota Conference and Learning Center on the property southwest of Gould Battery. Mr. Musado said that his company, Alpha, would be the management company operating the facility, and that it would be developed by Yorkton Ltd., president Larry Lee. Mr. Musado said that the center would be served by a new boulevard, called Center Point Drive, which would be a 100 foot boulevard coming off of TH 110, then looping back west, south of Gould Battery and connecting with Lexington Avenue. He presented four elevations of tfie proposed building and indicated that it would be 59,500 square feet of very high tech learning space. The Conference Center is one of 15 being planned around the country, and one of five in the development stages. He indicated that their hope would be to be open by May 1, 1986. Mr. Musado also added that the structure as proposed would require no variances from standard City zoning regulations. Commissioner Stefani asked what was the definition of a learning center. Mr. Musado responded that it is a third generation learning facility, with such things as extensive personal computer theaters, etc. He said that they would be serving trade associations, foundations, private corporations, unions, etc. Approximately 507 of the people attending conferences would be overnight guests, and Alpha would be responsible for transporting those people back and forth from the hotels on the Bloomington strip, and to new hotels being developed in Dakota County. He � i•' • •. . r. . � .. �,,. 't, , m June 25, 1985 Planning Commission Minutes, Page Four said the center was designed to service approximately a 10f mile radius area, and that it would be connected by AT&T satellite communications to all of the other Alpha centers around the country. Chairperson Kruse said that in putting in the loop access west to Lexington Avenue, he thought it would be preferable if Gould Battery could also be served by the new road, as opposed to having an opening directly onto Lexington. TAMDEM CORPORATION Mr, Dick Putnam, one of the owners of Tandem Corporation, PROPOSAL presented their proposal for development of the property southeast of Huber Drive, currently owned by Opus Corporation. Mr. Putnam said the area was 137 acres in size, and that they would be doing the development jointly with TCF Development Corporation. He said that Tandem was co-owned by Jim Oslenson, and himself, and that they were in the development business, selling lots to builders for actual home construction. TCF is involved in financing the project. Mr. Putnam said that their proposed development would be somewhat similar to "The Oaks" in Apple Valley, which is a development of 14 - 30,000 square foot lots, ranging in price from $180,000 to $330,000. Mr. Putnam said that there is some inconsistency in the City's zoning and comprehensive plan, in that the currently zoned R-lA designation requires 40,000 square feet per lot, but the comprehensive plan designation of Rural Residential is for approximately 1 1/2 acres per unit. At the R-lA zoning, they would be allowed to build approximately 125 units, but at the RR density, approximately 180 units would be allowed. He described the neighborhood meeting that had been held the previous week and listed the issues that were brought up by area citizens. First, he said that there were many people who preferred to see the area stay in one acre lots, although Tandem felt that was difficult to impossible to make it work economically. He also indicated that that would be quite a contrast in density development from the homes on 10 - 15,000 square foot lots in the abutting Friendly Hills and Delaware Crossing subdivisions. Mr. Putnam said that near the King property, they would like to consider the option of some town homes, parkland would be around the two major ponds on the site, and also in the northwest corner tied into the existing Friendly Hills Park. Another issue raised at the neighborhood meeting was how to maintain a natural environment around the ponds. ,. ...�ar . Mry� > , „ ,.F"� K n + �v . • , . . � ' � . ��t .. ,�. � . � , <;,y � • • �. � �;}�., y • .. . ^.j . June 25; 1985 -Rlanniiig Commission P1inutes; Page Five Mr. Putnam said that Tandem had two alternative plans for the property. Plan One envisions 80 to 90 townhouse units in the southern part of the project, with 150 to 160 single family homes on the remaining land. These lots would be at a minimum 15,OODsquare foot, and some of the lots might go up as high as 30 - 40,000 square feet. The average density would be two units per acre. Under this plan the first phased development would be to develop the 50 to 60 units on the northern part of the property, then phase in the remainder over the next S to 6 years. Plan Two envisions 170 to 180 single family units as envisioned in the comprehensive plan designation of approximately 1 1/2 units per acre. However, Mr. Putnam said they would like flexibility in lot sizes so to be able to respond to the market. He said that some of the builders who were working on The Oaks in Apple Valley were also interested in building in this area. He added that there was simply no way financially to do the whole project in all 30 to 40,000 square foot lots. Commissioner Morson reiterated that the Commission and Council are involved in a rather substantial study of the southeastern area of the City that will take approximately two months. He said that really puts most development proposals for the area on hold for the time being. Commissioner Frank said that he thought it was a good plan, and that he would prefer to see all single family homes. Mr. Putnam said that lots would probably sell between $30,000, up to $45,000 or $50,000 around the ponds. Residents of the existing Montgomery.Addition near Delaware and Huber Drive said that they would very much like to see one acre lots maintained around their properties. Mr. Tom Doyle, of Nashua Lane, asked about minimum values. Mr. Putnam responded that Tandem is looking at lot sizes comparable to The Oaks of 13 - 35,000 square feet and that they would probably be putting in restrictive covenants on minimum floor sizes, etc. He said that the prices would be up scale and definitely not for first time homebuyers. Mr. Rich Gabriel of Apache Street, said that he would like to see the pond habitats kept as natural as possible. Mr. Dale Glewwe, of Mendota Heights Road, asked if the study being done by the City Planner would look at traffic impacts from all the new development, to which Planner Carlson responded affirmatively. 0 R� June 25, 1985�•Planning Commission Minutes, Page Six SIGN PERMIT FOR ACACIA CEMETERY Ayes: 7 Nays: 0 VERBAL REVIEW ADJOURN Ayes: 7 Nays: 0 t ' .�y ' ^'� ' . • �,+. . _::a Chairperson Kruse said that he would like to see large lot, maintained near the Montgomery Addition, and that it lookea like there were an awful lot of lots trying to back up to the ponds. Commissioner Henning said that he would also like to see consideration for larger lots on the northeast area, and more definite plans for access to Delaware, as well as seeing a resolution of the scenic easement issue for the ponds. Mr. Putnam said that the townhomes proposed would sell in the $110 up to $140-150,000 range. He said that because of the City's study, they would not be back with any more definite proposals until the August meeting. ::;. Mr. Doug Lindemann, of Acacia Cemetery, presented:their plans for a sign at their entrance on Pilot Knob Road. He said that they are in an R-1 district, and under the zoning ordinances a sign of only 12 square feet is allowed. Acacia is proposing a sign of 119 square feet since they feel they have a problem with visibility. It was noted by the Commission that although the zoning in the area is R-1, it is highly unlikely that any more residential development will take place, and in fact, the area will probably be redeveloped to business standards. Commissioner Burke moved to recommend approval of the variance application. Commissioner Morson seconded the motion. � City Administrator Frazell gave a verbal review of cases that had gone before the City Council. There being no further business to come before the� Commission, Commissioner Frank moved that the meeting be adjourned. Commissioner Stefani seconded the motion. TIME OF ADJOURNI�ENT: 11:12 o'clock P.M. � Kevin D. Frazell • City Administrator � PLANNING REPORT DATE: CASE NUMBER: APPLICANT: LOCATION: ACTION REQUESTED: PLANNING CONSIDERATIONS: 25 June 1985 85-05 Michael R. Kurtz Westerly of Hunter Lane at Orchard Place Approval of Subdivision 1. This application for subdivision was previously heard by the Planning Commission at its April 23 meeting, at whieh time it was recommended for denial. The City Couneil, at its subsequent meeting, did not approve the subdivision as proposed. Applicant has now, however, revised the plan so as to widen the frontage of the center lot (of the three proposed) so as to achieve a 100-foot width at the building line. On this basis, the City Couneil has referred the proposed subdivision back to the Planning Commission for its consideration. Attached is a eopy of the revised subdivision proposal. You will note that the center most lot has now been widened so as to ereate a 100-foot width at the building line. You will note that this ereates an intrusion into the driveway turnaround area for the southerly most lot on whieh an existing house is located. Having not diseussed this with the applicants, we are not aware of the arrangements that would be made so as to accommodate this lot line intrusion. Will the turnaround for the existing house on the southerly most lot be rebuilt so as to be construeted on that property? Will there be a joint easement on the long, narrow strips of land that bring each of the lots to the public frontage on Hunter Lane? Obviously, three separate driveways would be confusing, redundant, and aesthetically undesirable. If a single driveway is to be constructed (on a joint easement), one wonders whether or not it should be a public street as suggested in our report prepared for the April 23 meeting. Attaehed is a copy of that report outlining the concerns relating to the private driveway serving the three lots proposed. CASE NUMBER: 85-05 Michael Kurtz Page 2 The City in the past has allowed for up to two lots to share a private driveway under circumstances similar to that proposed in this land division. However, the serving of three lots under these circumstances is not normal. It would, in accordanee to the Subdivision Regulations, require the planning of a publie street. Are we setting a precedence for such a policy? Assuming certain adjustments in the handling of the aceess, it would appear physically possible to develop the three lots with adequate building space for the center lot as proposed. The principle question would appear one of how the common aecess street is handled. A public cul de sac is physically possible to construct within the properties involved, and would be the normal solution in aecordance with City Subdivision Regulations which are similar to that which are required in any community in the Metropolitan � Area. The Planning Commission may wish to review these questions with the applicant ascertaining the most appropriate method and solution to the aceess question. CITY OF MENDOTA HEIGHTS MEMQ June 25, 1985 T0: Mayor and Ci ty Caunci 1 FROM: Kevin D. Frazell, City Ad ''str`a�or SUBJECT: Sewer Sealing Jim wrote the attached memo prior to his ieave for Army Reserves. Since that time, Cauncil has agreed to set aside July 9 for a discussion on sewer seal i;ng. Engineering staff feels that whatever comes out of our meeting on July 9, the area described in Jim's memo wili be a high priarity far immediate sealing, so we might as we11 get on with it. Jim will be present Tuesday to answer quesiions. KDF:kkh attachment � CITY OF MENDOTA HEIGHTS MEMO June 25, 1985 T0: Mayor and City Council FROM: Kevin`D. Frazell, Ci mi�, or SUBJECT: Architectural Services Agreement Attached is a proposed architectural services agreement with Lingberg- Pierce. The agreement, as originally drafted by the architect, was reviewed by City Attorney Hart, Councilmember Blesener, Gene Lange and me. The agreement before you is the final product, after addressing issues of concern to the four of us. ACTION REQUIRED Motion to approve�the architectural services agreement with Lingberg- Pierce, Inc. KDF:kkh attachment J CITY OF MENDOTA HEIGHTS MEMO June 25, 1985 T0: Mayor and City Council FROM: Kevin D. Frazell, Cit ��r tor Y � SUBJECT: Citizen Request for Post Office Mrs. Etta McClary, 2289 Nashua Lane, has called to request that the City pursue the possibility of a Post Office in the Mendota Plaza area. If Council concurs that this is something we want to spend time on, Staff will discuss it with the Postal Service and the shopping center owner. KDF:kkh rf�:rio T0: riayor, City Council and City Ad '-�.s't�ra�r FRpM: Paul R. Berg Code Enforcement Officer SUBJECT: Building AcCivity Report for June, 1985 CURRENT MONTH N0. VALUATI4N BLDG PEI�fITS S�� 2 326,081.27 ,�T O O c/i 5 1,884,504.Q0 MISC. 20 110,492.96 SUs TOTAL 27 2,321,074.23 TT2A.DE PERt�iITS Plbg 5 wtr 7 Swr 5 Htg, �C, Gas Pipe g SUB TOTAL 2� LZCENSZNG Contractar's Licenses �7 FEE COLLECTED 1,952.78 0 8,736.21 1,678.80 12,367.79 165.00 35.00 87.50 1,289.50 1,577.00 675.Q0 DATE: June 25, 1985 YEAR TO DATE - 1985 N0. VALUATIQN 22 2,717,�98.45 0 0 20 6,254,995.Q0 50 330,381.70 92 9,302,875.7p 33 28 22 38 221 2Q7 FEE COLLECTED 17,811.77 0 28,�76.76 4,65p.35 50,938.88 86$.00 12,637.50 385.00 2,905,50 16,796.00 5,175.40 YEAR TO DATE - 1984 N0. VALUATION FEE COLLECTED 19 2,095,107.32 14,770.63 2 4,500,000.00 19,166.40 32 2,135,358.00 I3,075.23 49 2,167,952.74 12�,536.70 102 10,898,41$.06 59,54$.96 48 36 31 60 175 22$ 2,640.00 18Q.00 542.50 4,756.00 $,11$.50 TOTAL 80 $2,321,074.23 $14,6i9.79 � 420 $9,302,875.15 $72,909.88 i505 �10,898,41g.06 $73,367.46 NOTE: All fee amounts exclude Sac, Wac and StaCe Surcharge. Amounts shown will reflect only permit, plan check fee and va2uation amounts. , � � •� b Page No. 2291-A June 25, 1985 CITY Or MENDUTA H�IGIiTS DAKOTA COUNTY, MINNrSOTA JOINT CI�'Y COUNCIL/PLANNING COMMISSION WORKSHOP Members present: Mayor Lockwood, Councilmembers Blesener, Hartmann, and Witt. Councilmember Cummins was absent. Planning Commission members present included Kruse, Burke, Henning, Frank, Morson, McMonigal. and Stefani. Mayor Lockwood called the meeting to order at 7:06 o'clock P.M. Purpose of the workshop was for the Planning Commission and the Council to discuss the proposal by Dahlgren, Shardlow, and Uban, Inc., f or a comprehensive study of the south east area of the City. Planner Phil Carl.son presented some aerial photographs of the area and talked about the issues that the consulting f irm foresaw studying as a part of the project. The group discussed that the study would include alternatives for road alignments, and also that it should look at the alternative of leaving the land zoned as it currently is. In general, the Council and Commission agreed that all development north of Mendota Heights Road should be single family residential, and no non-residential development east of Dodd Road. Commissioner Henning reported on the neighborhood meeting which had been held by Tandem Corporation a week earlier. He indicated that Tandem had given a good presentation, and that the major concern of the neighborhood seemed to be traffic impact. He also said that some of the neighbors preferred larger lots, at least 20,000 square feet, and preferably up to 40,000. However, Tandem was looking at an average of 15,000 square foot lots, and sale prices in the �165,000 and up range. The Commission and Council agreed that it was important to try to transition uses from heavier more dense near the freeway to large lot zoning in the northern part of the Tandem property. Planner Carlson indicated that their firm would have a draft of their preliminary f indings in time for the next Planning Commission meeting on July 23. It was agreed that the Council and Commission would meet again at 7:00 o'clock P.M. that evening to review those findings and make some preliminary decisions. TIME OF ADJOURNMENT: 8:32 P.M. ATTEST: Robert G. Lockwood Ma yor Kevin D. Frazell City Administrator • ' ,, } 0 i CITY OF MENDOTA HEIGHTS MEMO June 25, 1985 T0: Mayor and City Council � FROM: Kevin D. Frazel ,��y Administrator SUBJECT: Agreement Concerning Lower Mississippi WMO At the May 21 meeting, Council approved the Lower Mississippi Watershed Management Organization agreement. The Lilydale Council approved the agree- ment on June 20, subject to Li�l dal,�e, Mendota Heights, and St. Paul entering a separate agreement stipu�ating their mutua pre erence or use of natunal conveyances in the regional park. Public Works Director, Jim Danielson, was a part of the discussion that led to that agreement, and feels it is consistent with our interests. Therefore, we recommend approval. ACTION REQUIRED Motion to approve the agreement. KDF:kkh attachment CI7Y OF MENDOTA NEIGNTS PLANNING COMMISSION MEMO June 25, 1985 T0: Planning Commission FROM: Kevin D. Frazell, -�dm' ' tr�tor �� SUBJECT: Case Na, 85- , Acacia Cemetery, Request for Variance As you may recall from the May 28, 1985, meeiing, the request for a variance for Acacia Cemetery was tab3ed because there was no one present to represent ihe case. This case was inadvertently left off of tonight's agenda; there�ore, please insert Case No. 85-11, Acacia Cemetery, Request far Variance as the first item for cansideratian under Old Business. Mr. Doug Lindeman has informed me that he will be present far tanight's meeting. � attachments MEMO June 25, 1985 TO: Mayor, City Council, City A ni�t�ator FROM: Dennis J. Delmont, Chief of Police ��,� ��� SUBJECT: Sale of Surplus Squad Cars We have put our two (2) 1985 Chevrolet Impalas into service and are converting two (2) 1984 Dodges for use as Administrative vehicles. We will have two (2) surplus 1983 Dodges to sell. Request permission to sell them at the August, 1985 Hennepin County Auction. -Both vehicles will have over 70,000 miles at the time of sale. . �• CITY OF MENDOTA HEIGHTS MEMO June 26, 1985 T0: FROM: SUBJECT: Mayor and City Council Kevin D. Fraze �j� �dministrator � Replacement of Public Works Superintendent INTRODUCTION Public 4Jorks Superintendent, Dick Ploumen, has submitted the attached letter of resignation, effective July 10. The purpose of this memo is to recommend a process for recruiting a replacement, and to provide for on-going management of the department during the recruitment phase. ACTING SUPERINTENDENT I am recorrunending that Tom Olund be appointed as Acting Superintendent. To m is one of the more senior employees, and has the most tenure as a leadman. He is currently Utility leadman. I am confident that Tom will be able to handle the job competently during the interium period. I am further recommending that during this time, Tom be compensated on the Superintendent salary scale at Step C, $29,770. (Dick's current salary is $32,821). At this salary, Tom will continue to serve as Utility leadman as well as Superintendent. The only additional compensation would be if he were called out after hours for utility repair, in which case he would receive 12 x his current rate of $11.95. Such call outs are rare. RECRUITMENT PROCESS Attached is the Superintendent's job description which was re-drafted in December, 1983. Dick feels that it still accurately describes the position. The 1985 salary range is $27,002 to $32,821. � I would recommend that we proceed to advertise for applicants, using a salary range of $27,002 to $31,258. I will draw up an abbreviated ad for the newspaper, and trade publications. Depending on publication deadlines, we would probably want to take applications until about August 1. After closing applications, Jim and I will screen the resumes and come up with a reasonable number (5-7) for interviews. At that point, we can decide on a method for evaluating the finalists. ACTION REQUIRED If Council concurs with the above recommendations, it should pass a motion accepting Dick's resignation, appointing Tom Olund as Acting Super- intendent effective July 11 at a salary of $29,770 and approving advertisement for a Public Works Superintendent. KDF:kkh 2 CITY OF MENDOTA HEIGHTS MEMO June 26, 1985 T0: Mayor and City Counc� FROM: Kevin D. Frazell, C't� n�' trator � � SUBJECT: Request for Sign Variance, Acacia Cemetery The Planning Commission has voted to recommend approval of the application for sign variance as described in the attached case report. While signs in residential districts are normally limited to 12 sq. ft., the Commission noted that Acacia is in an area where future development will likely be business or industrial. Note: The attached memo from Jim Danielson and Paul Berg reference the pro- posed sign as being 40 sq. ft, while the Planning Report says 119. The latter figure is correct. KDF:kkh attachment � � CITY 4F MENDOTA HEIGHTS . DAKOTA COUNTY, MTNNESOTA APPLICATZON FOR CONSIDERATION OF PLANNING REQIIEST . . .. . ° . • � :x .. Case Na. �� ��� Date af Application 5/2?/$5 � ECONOMIGS LABORATORY, INC. Fee Paid �j'�j.�— � j Applicant gain, Rohert � H. � �`��� � ���� Name: • Last First Initial Address• Osborn Building 370 Wabasha St. St. Paui, MN 551Q2 •Number & Street City State Zip Telephone Number: �93-2298 ��� ECONOMIC� LABORATORY, INC. Name: Last First Initial Address• Osbarn Building S�. Paul, MN 55102 Number & Street City S�ate Zip Street Location of Property in Question: � �� ��a�,j'��Highway 13 and Wachtler Road Legal. Description af Property: �EE ATTACHED EXHIBIT. Type af Request: Rezoning X Var3.ance � Conditional Use Permit Conditional Use PermiC for P.U.D. Minor Conditional Use Permit �� Subdivision Approval Plan Approval Wetl.ands Permit Other 401 Applicable City Ordinance Number 30 1 Present Zoning of Property: B 1-A Present Use of Property: Proposed Zoning of Property: Proposed Use of Property: B 1-A B 1-A TO BE SOLD. 16.7 (7) Section 11.4 (2) Number of people intended to live or work on premises: DEPENDS ON BUYER. I hereby declare that all statements made in this request and on the additional material are true. � ECONOMICS LABORATORY, INC- Robert H. Hain Signature of Applicant Director / �� �� Property & Administrative V Services Date Received by (title) NOTE: The following plans shall be drawn and attached to this application: A. Applications involving a Variance shall submit the following plans: Date Received Initial 1. Site Development Plan 2. Dimension Plan 3. Landscape Plan 4. Grading Plan B. Applications involving a Rezoning, Conditional Use Permit or Subdivision shall submit the following: 1. Sketch Plan 2. Abstractors Certificate (If the subdivision involves cutting of existing parcel into two or more lots). C. Applications involving a Wetlands Permit shall submit the following: l. A full & adequate description of all phases of the operation &/or proposed physical changes. � . 2. A topographic map of the area. Contour intervals shall be drawn at two (2) foot intervals at a horizontal scale of 1" = 1,000' or larger. 3. A detailed site plan of the proposal showing proposed drainage, grading & landscapin 4. A site design map showing the location of existing and future man-made features within the site and to a distance of five hundred (500) feet surrounding the site. � T0: Mayor and FROM: Kevin D. SUBJECT: Contract CITY OF MENDOTA HEIGHTS MEMO City Council Frazel l , Ci �cd"m'�strator for Southeast Area Study June 27, 1985 Phil Carlson is amending the contract with Dahlgren, Shardlow and Uban for the Southeast Area Study to add the concern of impact on area aquifers. 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'� = _ :x i. _ ,��, ., c�i"��iy .,. "s.ti:4i+'�.,�»'�?Sq �: .....;:�':^-/`_ 'f.. :t i�• .C`�r^ ^F.,t�'.. rr `t'� •'• , .. .:l :.Y'� _ .. -.�.�.. �i� .r..�..� ,4,�::ia;.,�.. .��' �.. - � � � `,:;��': " `_, � � " ' '" '�Minor'~Conditional`;,Use'''Perm%t - � - ;��.<:n �.. '=�• .f,..._ ,;;.,,.:;„. :. - ...i� !.f. �:eaC;a,;y.�vr;'j�•.a,t.,t'4�F"t;:5-'.:'•;' ">'.`:' , z,- ..4 '•j:iea. `.Y::F�P..`Z"il t:3;'"�).5ti.i, `=a• �t• ' . . . � �: :.� :�s:= .�r.,.. �=:�..:.:r , � �Subdi�i'sio`n� Approval`"� =�` �'�'. _ _ � :, ._ , - - . a ..:- �J�•'`:'_.� � _ • " • � ' ' � � � ` ' Plari. A roval- .. :.;,..�-: -°�.';: - _ - - � � . }. >.�• � r � - • :•�d3:%'•� . F'�,'�?'� .bbf�=z . .. —.r., -� �?,�,.p;p.5,�'<.x.ci= `:F.a, ''�"�i�t::T'� ?il9k:� :3' ;^_i;y- -�• ..._ • , . . • `r . - �� :We�tlands�.Permi.t• , ,��� . : ,�;r .. . " . A " :J�': 11�2";, .. '_ . • _ � , � " � _' ,� 'L � '• � - :,"Other�< - �^;.„.= °� - . . - _ . .. 1 . m._. � ..-s':.e.�w ...a.� .,. +�i.:n;Y�.x.N ..xi.�.e . .. �Y•-..� �"x:...:�;'t`..^_•:»i3_�L;.Y�.�'i-iei+:?�.r1�!t.?x.4.'�'�it':.::'].t�'�:.t'... '�Y-3'..i},'3J .A�— . ?-.{ _..�. _r . f• ' :rtt: ,_�� '; ' :k : ; : "�'� '-•l:: _ . . �:j,y�:"S:�'a.._ " + . .. �CY.�+.1 .'�.�.�:i.:.'..i :`t i. . ...�.�i:n 1_ • S� n n Applicable City Ordinance Number Present Zoning of Property: Y� / Present Use of Property: �/ (�t ��-�%� Proposed Zoning of Property: /� � � Proposed Use of Property:� m Section »��1� %�����c;�ei����_ l J � ' r Number of people intended to live or work on premises: r ��� I hereby declare that all statements made in this request and on the additional material are true. .° c�� � (� � ;: ' -�, �._k� �.� e � ��� ._., .. Signature� of Appl�ica � �, Y �S�t _ Date Received by (title) NOTE: The following plans shall be drawn and attached to this application: A. Applications involving a Variance shall submit the following plans: Date Received Initial 1. Site Development Plan 2. Dimension Plan 3. Landscape Plan 4. Grading Plan B. Applications involving a Rezoning, Conditional Use Permit or Subdivision- shall submit the following: °- l. Sketch Plan 2. Abstractors Certificate (If the subdivision involves cutting of existing parcel into two or more lots). C. Applications involving a Wetlands Permit shall submit the following: 1. A full & adequate description of all phases of the operation &/or proposed physical changes. '.`"'' �.`x 2. A topographic map of the area. Contour intervals shall be drawn at two (2) foot intervals at a horizontal scale of 1" = 1,000' or larger. ' 3. A detailed site plan of the proposal showing proposed drainage, grading & landscaping 4. A site design map showing the location of existing and future man-made features within the site and to a distance of five hundred (S00) feet surrounding,.the site. � r � CITY OF MENDOTA HEIGHTS MEMO June 28, 1985 . � T0: Ma or Cit Council and Cit Ad rt,i.st�ator Y � Y Y FROM: Kathleen M. Swanson City Clerk SUBJECT: Election Precinct Boundaries BACKGROUND: Several weeks ago we received a request from the State Planning Agency for a copy of our precinct boundary map. Some time thereafter we were notified that the southerly boundary of Precinct 1 does not comply with State law requirements. Minnesota Election Laws, Section 104B.15, Subdivi- sion 5, require that precinct boundaries "shall follow visible, Clearly recognizable physical features." Emerson Avenue (extended to Trunk Highway 13) does not constitute a clearly recognizable physical feature. We were politely notified that the boundary must therefore be changed. DISCUSSION: The Mendota Heights precinct boundaries were established many years ago, probably upon or shortly after incorporation. The precinct boundaries, to my knowledge, have never been changed nor have the precincts been split even though the number of registered voters has increased dramatically. We are now faced with the challenge of rearranging the boundary of Precinct 1 (and thus Precinct 4 also) without significantly impacting the size of either precinct. (See Map #1, Existing Precincts) We are also presented with the opportunity to consider rearranging and splitting our two largest precincts. In response to the state mandate we have prepared new precinct maps which comply with state law. (Maps 2& 3) Neither of the maps is particu- larly desirable because each will impact one of two precincts negatively. Of the two proposals Map 2 would have the least impact (a shift of 29 residences from Precinct 4 to Precinct 1), however Map 3(which would create an extremely large Precinct 1, is more desirable in terms of Precinct iden- tification and registration notification. We have been concerned for some time about the size of each of the precincts and the associated length of time voters must wait to vote on election day. There are currently 1562 registered voters in Precinct 1 and 1649 in Precinct 4. We have postponed any recommendation for precinct changes, including the finding of a new precinct, because of the difficul- ties involved in creating a new polling place. Since we are now mandated to change the common boundary, it seems appropriate to address the need for a new precinct in the area of the City north of Trunk Highway 110 east of Victoria Road. It also seems appropriate to address Precinct 2 at the same 1 Y time. While precinct 2 is nat yet as Iarge as the northerly precincts (registration caunt 1201}, potential deve2opment within the precinct will mandate the sglitting of this precinct within the next few years. The Lexington Heights apartment comglex alane will add somewh�re between 200 and 450 registered voters. The attached Map 4 suggests a possible method of splitting these precincts into three precincts. The ultimate goal is to produce precincts which, after tatal develapment, will result in approximately equal size and to which an easZly accessible polling place is available. The chart at- tached indicates the impact each �f the alternatives wi11 have. Precinct 2 is far easier to address in terms of golling glace location than either of the northerly precincts. The primary question is whether precinct splitting should occur now or be deferred until after significant additional development accurs. My preference would be that the splitting and creation occur naw both in reactian to the Lexington Heights apartment occugancy and so that new judges can be fully trained and experienced before additional precinct growth occurs. Map 5 suggests a potential precinct split. When development of the Opus, Owens and King, Laukka-Beck and Perkeguin properties accur, a third precinct wil3 be necessary. We suggest creation af a new precinct naw, with 35E as the east/west boundary. In the f uture, further division of the precinc� east of I-35E should be relatively simple. ALTERNATIVES: On].y action on the relacation af Precinct One's southerly boundary is mandated: the Council could simgly address this issue by selecting one of the proposed maps as the rearranged Precinct l, Council does however have the option of exercising any of the follawi.ng alterna�ives: 1. Create a new common boundary for Precinct 1 and 4 and make no additional precinct changes. 2. Create a third precinct north of Trunk Highway 110 and direct staff to negota.ate with the school district and others for addi- tian polling place space. 3. Create a third precinct within the exis�ing boundaries of Pre- cincts 1 and 4 and create a second precinct within the boundaries of Precinct 2. Cost Consideration: Even if no action other than an adjustment of the Precinct I boundary occurs, considerably greater election costs will be incurred irc 1986. I have, for example, delayed the purchase of additional vote-a-matic units as Iong as possible. If none of the precincts are split, we wi11 require four additianal units each for Precincts 1, 2, and 4 and 1 additional unit for Precinct 3(total of 13 new uni�s). �The expected price per uni� in 1986 will range from $204-225. .h If precinct splitting occurs, we will need one additional vote-a-matic for each of the existing precincts and seven for each of the new precincts (18 new units total). We must also consider staffing for each of the ° precincts. In the 1984 election we had a judges staff of eight for Pre- cincts 1 and 4, 6 for Precinct 3 and 7 for Precinct 2. Twelve judges worked at City Hall. If the precinct splitting occurs, we can reduce the number of in-precinct judges to six per precinct. Where 29 judges served in the precincts in 1984, 36 would be necessary to serve the six precincts in 1986. The evening judges roster (Receiving and Counting Center and Absentee Ballot Precinct) would need to be increased by at least 6 judges. RECOMMENDATION• My preference would be that Council take action on the overall issue of precinct boundaries. Precincts 1 and 4 are extremely large and have pre- sented numerous election processing problems, particularly in Absentee Bal- lots and Receiving Center processing. If Precinct 2 is not soon divided, it will soon present similar problems. Creation of all of the new precincts at one time would allow staff to recruit and train new judges within the same election year. We would not be faced with the problem of training new judges for new precincts on a staggered basis, nor would the voters suffer the lengthly delays that have been long experienced in Precincts 1 and 4. I therefore recommend Council approval of Map #6 as the new precinct map for Mendota Heights. AGTION REQUIRED: If Council concurs with the recommendation, it should pass a motion to approve the precinct boundaries delineated on Map #6 and authorize staff to pursue the availability of polling places to serve the two newly created precincts. 3 .. .,. ' .�� f:S T�a��.�a; . : .1.�.����"'�- ��u�r���' � �.��--i���-.,� �. � �. � � . . . , �� f . �'`j Is�•� � t1o�,� �s-q �l.��r�- � �� � �`z 1,� 01 �o ��s�,�,,. � �,� s- �P �.� �c /� �+'�. �`'9:,, j,C �� !.�'d7� .S 8d 3 �'c1 �T�' ,/ � � � �Z � '� �l �"���� • .. = - . • . . - ✓ >�= . . _ �*1`" . . . � 'ti tA 6 ror U �� �;.�'� �"��� � ��,L _ � ��1: _ � ,.� `� . . t..-. -' ,._ � _"� _—' � f _ � �'i. � � '_ _ I`.• ,.� e= `� _ � �\; " ,._ ,I i~ . /_ _ A'�� �_,.,^� � ��, _ 'J^�� } �`. ��� 1`� _ _ _ , `r.• �,,�_, a � �"!�`'� .�`� T �� ::����� . ""�''� �}( 7 �'=l� � �i � r r NttGflTi � R0. � UNOER � CONSTRUCTION � � (X\/S 7'"1 � G >"��c��uc7" . . _ . � . . . . • r , _ . . . • . �:..... . . .•.: . ., 1. _ . ` , - . , . . , � - ' . .. �=Y,f; 'R: , - . . ,l�O u �,Dir�P! �S � . . �` r . �1�� / P� „� .�”" � [• a [s R_ � � � ; �; �-�� �1 • i• �=- �ir -�T ..� �' ..�"' • [• �_ � ..� = ►�' ' ,1� _: -: , =`-�1 �, �navt P►icsht_ � ��,- ,� r �:t . , �� �-= �1 . , :„ �+ t :,ya +;? . : h �b-.,.;_ fy' .,'i ;: '''" � ' , :M' ' � .��K� •�. �., , �j 4. � �" ' • t� /'i�+�� •�/ �..i/r! ,•�� • r�c��� c� � %� v c.� N c��'' /'i,�° S � :: - ., - ::}: :;.:. . ;, .� .... _. _......_. � . , : ,� ':r - . ' � - " �•'f:' e.`+G�. . " r . ' - � �{= =. .. , _- �i'ti . . � . . , �:.1. . / :Ir"" .f �r� �� � �;, �-'� _ r , �-��� � � � ,! �„�,�' / � `-- ����.�__.�_� � �����, : r � 7�i�t� � �� -� �4� � i �;j �� � � , . ..:�:i %'i% ►�. � :�� �,— _.-� — - = a= � _— _ _ �� � ' ' �I � �� � � ' � � ��I�I � .�: . � � � _ _ , _�. ��(��,��� �� � � �� } �,,��/L��A�.l� �� �-�� J g'�'�"�'�`� r r��� i �.• ;� -- � _ - a �� � � �` b (�' •�'\ / r � �L����� �� wll.�!� � ��. ��t� I z=i. . i�+ _. � . ..__'___ ____-.._ ��� II���,_ ' � �' _'-�-� * - ' � . _. �.� _ - �-. __ --_ �` ,������,r�� ^-_�"� >.; � . � -- !' . Ta: �iayors, Managers, and Clerks From: Donald A. Slater, Executive Director Date: June 28, 1985 � . � RE: TAX REFORM PROPOSAL - ELIMINATION OF TAX-EXEMPT MUNIGIPAL BONDS The purpose of this Action Alert is ta provide you with information regarciing the federal Lax refarm grapasals and their potential impact on Minnesota cities which have utilized tax-exempt municipal bonds for a variety af lacal development activities. The second, and more important purpose is to urge you to contact members of the Minnesata delegation during the July 4th Congressianal recess. As you are no doubt awara, the President's tax reform program cantains several propasals s�hich will affect �tate and iocal gavernmeats. While the` issue of tax deductibility has received much comment, the real threat to local government may come fram Che treasury proposal that would remove tax exemption fram municipal bonds if more than one percent of the proceeds are used "by any gerson other than a state or local gavernment." _ The treasury prapasal would thus bar tax-exempt status ta bonds which involve some form of private participation. These are the bonds used to finance vital public needs such as pallution contral and waste management �ystems� 2aw and moderate income hausing, not-far-grafit health care facilities, utilities, transportation facilities, and many other services. Last year state and local gavernments issued $65.5 billion in these types of bonds, representing about 80 percent of all bands isaued. Local government bond caunsels also warn that the "One Percent Rule" could jeopardize even genera2 abligat�ion bands. Many of the bonds involve the indizect use of facilities by a private developer, which CdU1CI make them subject ta the restrictian, resulting in the loss of tax-exempt status. In Minnesota, the tax-exempt bonds associated with tax increment financing projects could alsa be affected. It is estimated that the loss o£ the tax exemption wou2d increase the costs af financing lacal services and facilities by 25 ta 35 percent. To cape vith tii`e increased costs, locai governments �auld be forced to raise taxes and user fees or curtail grojects and services. Public utilities, polluCion control facili[ies, and iow and maderate income housing appear to be the types of projects srhich would suffer the greatest losaea se a result af the proposed reatriction. ���� 'f 83 university avenue eas�, st. p�u{, minne�ota 55'i O'i CC'I 2l 22�-56Q0 � Under the current administration's policy of "renewed federalism", etate and local governments have been faced with federal cutbacks of almost $60 billion since 1981, with another $13.5 billion in cuts projected for fiscal 1986. During this same period federal support of city programe will have declined by 80 percent. Local governments are now being confronted with a federal proposal which could force them to spend 25 to 35 percent more in borrowing costs to undertake much needed projects and services. In recent years, Minnesota has been a substantial user of tax-exempt bonds to promote economic development through public-private partnerships. Many cities have relied on tax increment financing as a means of encouraging development; again utilizing tax-exempt bonds. Issuance of tax-exempt bonds by the Minnesota Housing Finance Agency and local governments has facilitated a greatly increased supply of low and moderate income housing opportunities throughout the state. In the past year, however, Minnesota was confronted with federal legislation which restricted state and local governments' suthority to issue industrial development bonds, thereby limiting the availability of a development tool heavily utilized by Minnesota cities in previous years. Further loss of tax-exempt financing authority, particularly in light of rapidly declining federal assistance to local governments, could prove devastating to Minnesota cities. Considering the impact that the federal tax proposals could have on your city, you are urged to contact the Congressional delegation while they are in their home districts for the Fourth of July recess. Representative Frenzel is a member of the House Ways and Means Committee and Senator Durenberger serves on the Senate Finance Committee; both committees will be considering the tax proposals after the recess. It is particularly important that you provide the Senators and Representatives with specific examples of local projects and capital improvements which might be negatively affected by the "One Percent Rule." Let the Congressional delegation know that further restriction of tax-exempt financing will make it difficult for Minnesota cities to provide needed services while holding down coats. Finally, emphasize that the proposal to eliminate tax exemption on municipal bonds will not improve the fairness of the tax system; rather it will simply shift a fiscal burden to state and local governments and to taxpayers. If you have any questions or would like further information, please feel free to contact the League offices. It would also be appreciated if you would send us copies of any letters and project examples which you provide to the Senators and Representatives. . _� • , � - .. " . `� t,,, _ CITY OF MENDOTA HEIGHTS MEMQ July I, 1985 T0: Mayar, City Council and City Administrator FROM: James E. Danielson Public Warks Directar SUBJECT: Narthend Streets Job No. 7843 Impravement No. 79, Project No. 3 DISCUSSIpN: At the June 4th City Council meeting, the Council conducted a public hearing an the Narthend street project. At Chat meeting there was stili na definite decision made on whether or no� to insta�.l curb and gutter thraugh- aut, however it was determined that "a" street project was needed and the plans and specifications were ordered prepared. Those plans were ta include curb and gutter for the entire area but allow for deleting curb and gutter on Ellen, Hiawatha, and Fremont subject to the costs being known. Time is tao short ta complete this project yet this year,.so iC wi.11 be bid this winter for spring 1986 construction. RECOMMENDATION: Staff has been receiving a number af calls asking the status of the project so we recommend that the Council authorize that a letter be prepared and sen� to �.he affected residents informing them of the eurrent tirnetab3.e. ACTSON REQUIRED• No action required. Staff is just asking for a consensus from the Council that a letter would be appropriate. .. _, . .. _ . .._ _ , L . . . . . � ,� • ' " .. . • - -' . _ _ Consulting Planners � One Groveland Terrace (612)377-3536 M'�neanolis Minne�+La 5540'� Dahigren� Shardlow, and Uban/I ncorporated July 1, 1985 Mendota Heights City Council Mendota Heights City Offices 750 South Plaza Drive Mendota Heights, I�innesota 55120 Attention: Kevin Frazell, City Administrator OONTftAGT F�OR PROFES.SIONAL PLANNING SERVICES AGREII�'NT entered into today by and between Tf� CITY OF I�[JDOTA HEIGHTS, �• hereinafter sometimes called CLIENT, and DAHI.GREN, S[3Ai�DI.OW, l�ID.IIS�N, INC., hereinafter sometimes called CONSULTANT, relating to the employment of the CONSULTANT as follows: �.':_1�yY�l' 1, ,�+C � Ny►, The objective of the CONSULTANT'S services will be to determine appropriate and oanpatible land uses for that portion of the City bounded by fl.iture Interstate Highway 494 on the south, Interstate Highway 35E on the west, Delaware Avenue on the east, and extending north to and abutting •the following major land uses: St. Thana,s Acadeny, The Convent of the 9isitation Sisters, Friendly Hills neighborhood, and the Dodge Nature Preserve. The arEa within the boundary so deseribed will be the primary object of the CONSULTA*�''S study, at,d will be called the Mendota Heights Southeast Area. In addition to this Study Area, the OONSULTANT will analyze the impaet of any changes in land L:se on the surrounding area, whieh includes the four major land uses to the north previously mentioned, as well as lands iamediately to the south of the Study Area in the City of Eagan,. to the southeast in the City of Inver Grove Heights, and to the east in .the City of Sunfish Lake. The area so deseribed will be called the Study Impact Area. r� Mer�dota Heights S�authaast � Study �M � � �• �a�,. Pa� 2 To achieve the above stated objeetives, the CUNSULTANT shall perfarm the following work: . Phase i: 1. Canduct meeting� with major landowners in the Study Area. to gather information and gain their input on possib3e future development of the � property. � 2. Secure necessary base.infarmatian p�rtinent to the deve2opment of base maps, to include the follawing items: section maps, aerial photography, soils infarmation, existing topagraphie inforu�a�ian, vegetation, land use, zaning maps, traffic counts, and airport noise and. safety information. This will also ineiude Iacations of utilities and easements as may be available. 3. Inventory and analyze such development factors as slopes, drainage, vegetation, and ather natural features to determine the developability , of eaeh part af the Study Area. ' 4. inven�,ary and analyze such deve2.apment faetars as existing and propased adjacent land use, ai.reulation, traffic patter.ns and volimies, and aceess points. ' 5. Inventary and analyze speeial faetors sueh as airport noise and its aecompanying noise and safety zones and regulations, the impaet of the freeway, Interstate 49?�, on the development of lands adjacent to it in �the Siudy Area, availab2e informatian on the aquifer underlying the Study Area and the potential effeet of development on it, and the economie impaet of varic�us development alternatives on the City's tax revenues. 6. Based on the above items (Stems 1 through 5) prep,are schematie coneept plans whi.ch identify specifie development al.ternatives within the Study Area. 7. Prepare •preliminary implementation alterna�ives in aeeordanee with these coneepts, involving amendmeri�s to the Zaning Ordinanee, new Zanfng Distriets, amencl�nents to the Comprehensive Plan, ar alI of these as necessary. $. Conduet meeti.ngs with the Planning C�amission, City Council, and neighborhood representatives as nec.�essary to present preliminary findings. P%ase II: �. Based on the recommendations of the Planning Commission and City Coi,meil aPter reviewing the initiai conc7,usians, develop final land use plans for�the Study�Area, and��transparta.tionMplan�•to �include sehematic design af Huber Drive, Mendota �ieig.hts �a,.d, and other ma�or road c�onneetians identified in the study. � � m �O� �1�1�3 SOilt�'IG�3t At`�3 Stlldy PaBe 3 10. Prepare final implementation procedures for the Study Area plan, in the form of Zoning Ordinanee amendments or Comprehensive Plan amendments. 11. Docum�t the efPect of these final plans on the Impaet Area and the City as a Whole in the areas of land use compatibility, airport noise, tax impac�, �r.affie ga�ierr�s and voli.unes, and environmental quality. 12. Present these findings in written and graphic form Commissior�, City Council, Metropolitan Couneil, representatives as necessary. • PUBLIC HEA.'tT�1GS AND PRESF3JTATIONS to the Planning and neighborhood It is anticipated that three presentations before the Planning Co�nission and three public hearings before the City Council may be required in the pursuit of final aeceptanee of a plan for the area. All additional meetings and revisions will be charged for on a time plus materials basis. i••�� � : ••� n�+� The CONSULTANT shall provide the CLIENT with written and graphie materials ���� as may be required during the course of the study. A report will i�e ��t- prepared stunmarizing the findings and conclusions of the study, as well as J� drafts of any zoning ordinance amendments or Comprehensive Plan amendments. Board mounted, color rendered e�ibits will be prep�ared for purposes of publie presentations. . ' INE�ORMATION Zi0 BE FURNLSEim BY THE Q.IENT The CLIENT shall be responsible for providing updated city base map information as available, topography with two (2) foot contour intervals, and tax and property assessment information as available. � � r �� ��„� The work outlined above will begin immediately upon receipt of the executed contract. Phase I will be completed within six weeks, Phase II within an additional four weeks. All work will be canpleted as expeditiously as possible ianless delayed• for rea.sons of unexpeeted emergencies, forces -beyond�the control of the parties, or by request of a party acquiesced in writing by the other party. If so delayed for more than ninety (90) days at the request of the CLIENT, the OONSULTANT reserves the right to renegotiate tYie contraet to aecount for rising costs before resuming work. Mendota Heights Saut.heast t�r� Study ,�i y �, _�+; N .�.. � - '-�C�` t� The wark perfarmed wi21 be charged far an a time plus materials basis with an estimate for Phase I of $6,p00 (Six Thousand Dollars), up ta but not to exeeed $8,500 {Eight Thou.sand Five Htandred Dollars}, and an estimate far Phase II of $11,000 (Eleven Tho�isand Dollars), up to but nat ta exceed $1�,000 {Fourteen Thousand Dollars}. All wark and meetirigs will be computed in accordanee with the Standard Ftate Schedule attached hereto, whieh shall be paid as hereinafter provided. Al1 eosts ineurred will be payable to the CQNSULTANT upon reeeipt of an invaice shawing the work eompleted and the eost of said work. To each invaice not paid within thi.rty (30) days shall be added a service eharge of ane and one-i�alf pereent {1.5�} per month for eaeh�month delinquent. This contract may be terminated upon written notice by either party. In the event of termination, the CLIENT shall pay the CONSULTANT for the work ec>mpleted on a time plus materials basis. •� ir � ia�� t � • �a�� � DAi�.GREN, SHARDLOW, AND UBAN, INC. CLIENT �o C'��' �� ,�,: ,; �- Robert Loekwood, Mayor Daie Kevin Frazeil, City Administratar Date � CITY OF MENDOTA HEIGHTS MEMO July 2, 1985 T0: Mayor and City Council � FROM: Kevin D. Fraz , Ci£�y Administrator SUBJECT: 1986 Budget Priorities Attached is a tally of Council responses to my budget priority questionnaire. There are only four responses, as Councilmember Cummins has been out of town. Perhaps he can help break a few ties! Following are my comments and questions on areas of apparent disagreement: Police - The addition of a patrol officer (a Sergeant) was put off for 1985. It is one of my highest priorities for 1986, and unless Council directs otherwise, it will be considered in developing a recommended budget. Zoning Enforcement - The proposed budget will include an increased level of enforcement, at a minimum, continuation of the summer intern. Road and Bridge - Substantial Rehabilitation - This has direct budget implications only if Council proposes to appropriate � general tax monies (vs. special assessments) for all or a portion of the expenses. As we do not normally include such an appropriation in the recommended budget, Counr.il should make clear if it wishes to do so. Recreation - My sense of the two "more" ratings was not that Council wished to add specific additional programs, but that you wanted to look at the overall recreation program. Because of the uncertainties of parks acquisition and a bond referendum, I would recommend that we study this in connection with the Parks Plan and plan any major changes for the 1987 budget. Sewer Maintenance - We will be working on "plugging the holes." Economic Development - The 1985 budget includes an appropriation on $2,500 in the Business Development Fund (revenue from fees on IDB issues) for economic development. The appropriation is essentially unused. u I think any economic development strategy will grow out of our "vision writing" effort. The Chamber of Commerce also plans to develop a plan this Fall. In anticipation that we might incur s�me expenditures next year, I will include an appropriation in the 1986 recommended budget. Street Lighting - 1985 was to be the first of a five-year effort to increase lighting on arterial roadways. Because of so� many other projects, and a tentativeness on the � part of the Council, it has not moved forward. Some Council discussion and direction on street lighting would be appreciated. Public Information - The Sun has agreed to publish tentative Council agendas, and we will begin that very soon. � At recent Council direction, we are now pu�lishing the Highlites quarterly, with a four page edition. Council should indicate any additional preference for public information in 1986. Council Budget - Since we are now on a progr�am budget format, staff has felt that perhaps Council should have its own budget, � separate from Administration. This would allow us to set apart Council goals, work measures and expenditures. KDF: kkh attachment Councilmember Witt has also suggested that each member be allocated a certain-amount for conference attendance and continuing education. Liz may wish to comment further on her proposal. 2 NAME: �,. Follawing-are several general areas af city expendi.tures. For each, please check whether you would like to see the City spend less, the same, or more in that category. This is a"gut level" feel, so don'C feel you have`Co ' substanCiste your position. Administration Police Fire Code Enforcement a} Buiidings b) Zaning enforcement� Animal Cantrol Road and Bridge Snow Removal . General Maintenance Substantial RehabilitaCion - � Na Vo�'e Parks Maintenance Acquisition Development Recreatian Planna.ng Engineering Utilities Sewer Maintenance Water Maintenance Emergency Preparedness Economic Development Street Ligl�tzng Pablic Information O�her Cov�rr� SRlar�r Other Other Less I�IIIII��IIIII� _ More � '� 3 1 a � Home occupations, weed control, junk cars, ete. For thase where you marked "less" or "nzare", please be as specific as possible about expenditures you'd like to see reduced or increased. � .. >. ' � � ' . , _ . , :x�Y. CITY OF MENDOTA HEIGHTS MEMO July 2, 1985 T0: Mayor and City Council FROM: Kevin D. Frazell i�dministrator SUBJECT: LMC Action Alert � Attached is an "Action Alert" from the League of Minnesota Cities (LMC) urging us to contact our U.S. Senators and Representatives. The issue is the Administration's tax reform proposal, which would eliminate the tax exemption on private purpose, industrial development bonds (IDB's) and of those public purpose bonds when more than 1 percent of the benefit accrues�� to a single private entity. For example, many cities have raised the concern that under the "1 percent test,'� bonds for a trunk sewer in a business park area, where more than 1 percent of the flow comes from a single industry, could lose their tax exempt status. Although not specifically addressed in the Action Alert, most of you are probabl,� aware that the President's tax proposal also includes elimination of the deduction for State and local taxes. Th�s proposal may be of particular concer",n for Mendota Heights, as the most negative impact will be felt by upper- incom� taxpayers in high-tax states. Given our decision not to take a position on elimination of General Revenue Sharing, I was not sure whether Council would wish to comment on the tax reform proposal. However, I submit it for your consideration. ACTION REQUIRED To decide, if Council wishes, to take a position on any of the above issues, and if so, direct preparation of a corrrinnunication accordingly. KDF:kkh attachment CITY OF MENDOTA HEIGHTS [YI�uIi] July 2, 1985 T0: FROM: Mayor and Ci ty Counc' 1,,, � Kevin D. Fraze , it�Administrator SUBJECI': Contract for Southeast Area Study A`ttached is the proposed contract with Dahlgren, Shardlow and Uban, Inc. The contract is identical to that reviewed with the Planning Comnission last week, except Phase I, Item 5, has been amended to address the'mncern with a aquife� underlying the Study Area. Adequate funds remain in the 1985 Planning budget to pay for Phase I services. Phase II would then have to be paid from the General Fund balance. As an alternative, we could pursue an interest-free three year loan from the P�etropolitan Council for all or a portion of the cost of the study. 1985 is the last year of a$7,500 levy to pay off a previous loan, and.that could be extended for two to three more year.s. � ACTION REQUIRED Motion to approve the contract with Dahlgren, Shardlow and Uban, Inc. for the Southeast Area Study. Also,,to either appropriate up to $14,000 fr.�m General Fund balance for Phase II, or direct Staff to pursue an interest free loan from the Metropolitan Council. KDF:kkh attachment '+ � � K � „ • ... App].icant '� � Name: Case No. (�.� ��lJ GZTY QF MENDOTA HEIGHTS DAKQTA COUNTY, MINNESOTA APFLICATION FOR CONSIDERATION OF PLANNING REQUEST �1 Date af Application �'a - �"�� �j O� c�`.� T Fee P a id %,r�- �' � �.... .. ,.,� ��V`5�-.�ivC e /� _ 1.ast �- First Initial y� s /Y7�V ..S�S`/j� S tate Zip � � Address: ��� % /,�c��C7� J�"Q1 • �%P/7d Numl er & Street City -'a Te3ephone Number: '`7�.s/ � �..��C? Qwner � Name • �, f/ 2 CZ.. f% �PQ i .9 � �' � L� st First Initial Address: �.� (n 7 � o c� c1 I�d � CY'1rr�t,��T1'� �G j,. I"11fi�,1 ��/%� Number & Street City � State Zip Street Lacatio� of Praperty in Questian; 1 r � �(%� �/' ��>�.,.� • � Legal Description of Property: . / . �.. . � ,•�� � . r. . ., , Type af Reque�;t : Rezoning �i Variance . Conditional Use PermiC Conditional LTse Permit for P.U.D. 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D�SG�F�IP7.IAN,-..�_.___,.,..-rACG011A�._NO.----I�N.Y+- � 208.OD TIiIN CITY TESTIN6 STRSiJRYTft 7E�T Q1-4337-050-50 6: _._�._.,2� $ . �J L� ., *../ ._., _.T....,_......�.�.._._,_..,..._,.._.�_____.�_...__.,�._.._.__�.� T__.�._.._._._._�_�..__ ....._...p___. __..___....._�_ .._.......�. _�..,_�__._ _..� 147.b1 U��IFOP,MS JNLIMiTEO BRIDGER ~ � J C1-4410-OZO-20 1� 11.b5 UNIFDP,MS UNLIMZTED ViLLARD 01-4410-030-3G 1! _ .._..._.33�h4__.--- --UNZ�...aRi�S--.U-N13�kiI�D.-_..___�._.�CALS.tR.�._._.._____.._T. __..... _._.,�.Y._..L�,.•__4.�.�.D-,030-..3.�___l.! 115.10 UNIFD�MS UNLIMITED KAISER 01-�4410�030�3Q 1i 308.�D */ ---�-9�.vil--�----. ._.__.UN�ITE9--�IAY��ST--BA-UL___._.._------.-+J11L--Ct1NTA_.___.__.__.. ._ __,______.._. p.�._2Q.�0-=s1D0--Q�-_ _ 9�.�t3 * i 77.96 I�ALDOR PUMP SPRCCKET ASSMY 15-433t�-400-EG 81 77.9b �/ ,._.._.... _. '"' .479.95 �UND �J�---TOIq��• -----�.- .-- -..GEN�RAI FUND._ - . .. � _. 8b0.37 FUND �3 TOTAI WAT�R REVEt�UE FUNO 3�642.55 FU'VD �35 TOTAL ET�GR cNTERi�RI�E .__..2.35 � - ------- ----- FUND_ D7.. T��AL_-�_... _._ .. _.._.C.Il1,.1-1.� _DEFE.ASE__------- --__._...__.._ _.... ......_ .._ ....___.________ Z22.10 FU�D 10 T.OTAI. Si'ECiAL PARK FUiVD 1�293.92 FUNO 14 TOTAL CONSOL.ICATED CEBT SERYIC 34-�4 5.4. Sb ....---.... ._. ..._�..�.UN-fl_.1_S..-��T.l►L,�._.___. __.._.___..S.�.WEft_UT�IIi-T-Y-.._--- ---_._. ._. ...._-- -_._____.�.__..�..__.._._. ...._ _. __ __. 947.90 FUNO 1b TOTA� T�D T�9-7/$1-4/82-2/82-6 2�J83.33- FUYD 17 TOTAL UTIL RESEAVE _-._2$2-.�D. _ __ ..___._fUND...21��II1�fL _.____._.ZNDUS.IR.IA.L_DEIIELDPMENT._.___ _...___._�.,.._,_.__._____,_ 2.50 FUNO 23 TOTAL CpBLE TY FRAACHIS� 58 ,14 5 . 5 7 - - - - -� OT4 6 -_..-- ---.____. ._ _.�________._..-- --- __ _ _ . ....._.. _.. _ _ . _. ._ _ _._. _ . .._ MANUAL CHECKS 10801 15.00 Treas St Minn License Renewal Wicks . _.---- - 10801- -•-- 564.25 ..._.. . _ NSE..___. _. _...._._.___. -- ---._._..__.._. 6/.2.6..�,ue,._date ._..._.._ _._---- --_- 10804 150.00 Ted Ward Stripe squads 10805 20.00 State Minn Regr. Shaughnessy -.-.--..-- 10806 4,487.27_..�.--.--_S.t,._T�eas_.PERA.___.�_____.__._.....__6/_7_P.ay.roll....,..�__.._ _. _.. _--•- 10807 4,459.21 " 6/21 Payroll 10808 4,671.33 Dir Internal Rev 6/21 FIT _,.._.____ D0809�--_ 2, 636...74.._._.. __�_S,t._Tr.eas_..SS._....__..._._�......,...___..6/21.,..ELCA____..�.__ ,. ._..__.._...,...._ 10810 475.00 DC Bank 6/21 Payroll Deductions 10811• 1,323.72 SCCU " . ----_--1081��-� 23, �21.-��.____....c�.�.y .ru�-p-�yxoia....Acct_�_.__.6/.21__Payroll_,_ ._.._. . _._.�..�__ 10813 125.00 Eugene Lane Payroll deduCtion in error 10814 13.35 Roadway Parcel Svc Delvy PMM -. -- 108.15-----...-81•�-59------- -Tom-...Knuth..._,.., _��,_.__ Mileag� thr.0 6/26.,._ ._,__.._.._ ��,143.69 .. _ --- GT� 100, 289.26 -___.---- ._ �.---�-�--------- -,..-----� - --.. _ _.. _. ._ _ ._ .._ ..�. _.. LIST OF COI�TRACTORS TO BE APPROVED BY CITY COUNCIL ON JULY 2, 1985 Masonry �icense: M.F. Fieischhacker, Inc. Langenfeld Masonry, Inc. Excavatinq License: Maplewood Sewer and Wate r Frandrup Excavating General Contractor's License: B.R. Erickson, Inc. McDonald Momes, Inc. Neating and Air Conditianing License; J.K. Heating Company, Inc. Churchill's Home Heating and Coa1ing, Inc. Roofer's License: Berwald Roofing Company, Inc. Keehn Brothers, Inc. 'a � x AGREENiENT This Agreement made this day of � 1985 by and between the Minnesota cities of St. Paul, Mendota Heights and Lilydale; WHEREAS, the municipalities of Saint Paul and Lilydale entered into a joint powers agreement on March 15� 1984 to provide Saint Paul with the necessary authority to operate and police the portion of Harriet Island - Lilydale Regional Park located within the corporate limits of Lilydale; and WHEREAS, eight (8) municipalities, including Lilydale� Saint Paul and Mendota Heights� are considering a joint powers agreement to develop and implement stormwater management plans which could include the requirement for sewers within said portion of the Regional Park; and WaEREAS, the municipalities of Lilydale, Saint Paul and Mendota Heights are desirous of using the natural flow of stormwater (Ivy Creek) for any increases in upstream stormwater flows within the sub-watershed. NOW, THEREFORE� LILYDALE� MENDOTA HEIGHTS AND SAINT PAUL DO HEREBY AGREE to use the existing Ivy Creek to convey existing and future stormwater flows that might otherwise be collected into new storm sewer pipes in said portion of the Regional Park; AND. IT LS FURTHER AGREED, that Lilydale, Mendota Heights and Saint Paul agree to the objective �of developing a Watershed Plan [or the Lower Mississippi Watershed which will use only natural conveyances (creeks and overland flow) within the Regional Park. IN WITNESS WHEREOF, the parties have set their hands on the dates written below. CITY OF SAINT PAUL By Mayor Dated this day of , 1985. � Dated this day of , 1985. By Dated this day of , 1985. 0 � APPROVED AS TO FORM: Assistant City Attorney Date: CITY OF LILYDALE By S/Harvey Bream , Mayor Dated this 21th day of June, 1985. By S/Harold W. Rehfeld Its Clerk - Treasurer Dated this 21st day of June, 1985. CITY OF �VIENDOTA HEIGHTS � Ylayor Dated this day of , 1985. By Dated this day of , 1985. � ARCH�ITECTURAL SERVICES AGREEMENT � THIS AGREEMENT, made this day of , 1985, by and between the City � of Mendota Heights (City) and Lindberg Pierce, Inc. (Architect) for Phase I services as outlined in the "Request for Proposals, Architectural Services, Men- dota Heights City Hall." The City and the Architect agree as set forth below. ARCHITECT'S SERVICES AND RESPONSIBILITIES/BASIC SERVICES ARTICLE 1 The Architect's Basic Services consist of the five phases described in Para- graphs 1.1 through 1.5 and include normal preliminary landscape design and structural, mechanical, and electrical consulting engineering services. Need Assessment Phase 1.1 1. .. e rc itect, in consu tation wit t e ity, s a ana yze t e ity's needs and shall program the requirements of the Project. 1.1.2. The Architect, in consultation with the City, shall develop a program which shall set forth design objectives, constraints and criteria, in- cluding space requirements and relationships, flexibility and expandi- bility, special equipment and systems and site requirements. 1.1.3. A written report on the program and assessment of need shall be provi- ded by the Architect and fifteen (15) copies thereof shall be furnished to the City. 1.1.4. Upon completion of the report, the Architect shall meet with the City Council to discuss the report and review the understanding of the City's needs and the program requirements. Site Anal sis and Recor�nendations • 1•2 1. .. Upon approva y the ity o t e pace Nee s rogram, t e rc itect shall identify and evaluate each potential site, including the potential for leasing space to meet City needs. 1.2.2. Based on approved Space Needs Program, the Architect�shall prepare Pre- liminary Site Concept Plan and make recommendations to City Council. Conce tual Desi n Phase 1.3 1. .. Upon se ection o a site by t e City Counci , the rc �tect s a pre- pare Conceptual Schematic Drawings detailing possible alternatives 1.3.2. Upon review of Conceptual Drawings, the Architect shall prepare final preliminary plans, elevations, sections, mechanical and electrical sys- tems diagrams, suggested materials selections and landscape design for Council/Staff presentation. 1.3.3. Upon approval of final Conceptual Drawings, the Architect shall provide a scaled model of project. Probable Construction Cost Estimate 1.4 1.4.1. The Arch�tect s a 1 prepare� concurrent with development o Conceptual Drawings, Estimates of Probable Construction Costs for review and ap- proval of Staff and Council. Council/Staff Presentations 1.5 1. .. ase on approve Space Nee s Program, selected site, mode an esti- mates of probable construction costs, the Architect shall prepare a Final Report for Staff/Council review of not less than fifteen (15) copies. � . Preparation for Bond Referendum (At City's Option) 1.6 1�1. t t e ption o t e ity o en ota eig ts, t e rc itect may e se- lected to develop promotional materials and attend public informational meetings and personal presentations in the Community as directed by Staff, This service is not included in basic services of Architect. ARCHITECT'S ADDITIONAL SERVICES ARTICLE 2 Additional services 2.1 �he o owing services are not inc u e in Basic Services. T ey shall be pro- vided if authorized or confirmed in writing by the City, and they shall be paid for by the City as provided in this Agreement, in addition to the compensation for Basic Services. ' 2.1.1. Providing Site Boundary or Topographical Surveys. 2.1.2. Providing Soil Investigation Reports. 2.1.3. Providing Environmental Impact Studies. 2.1.4. Preparing to serve or Serving as an Expert Witness in connection with any arbitration proceedings or legal proceeding. 2.1.5. Providing services of Consultants for other than the normal architec- tural, landscape design, structural, mechanical, and el�ctrical engi- neering services for the project. 2.1.6. Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted architectural practice. REIMBURSABLE EXPENSES ARTICLE 3 Reimbursable Ex enses 3.1 Reim ursa e Expenses are in ad ition to Compensation or Basic an it�ona Services and include actual expenditures made by the Architect and the Archi- tect's employees and consultants in the interest of the project for the expen- ses listed in the following subparagraphs: 3.1.1. Expense of Transportation outside of the seven-county metropolitan area of the Twin Cities in connection with the project; Living Expenses in- connection with out-of-town travel,'none which shall be undertaken with- out written authorization of the City. 3.1.2. Expense of Data Processing and Photographic Production Techniques when used in connec�ion with Additional Services, Reimbursable Expenses (Continued) 3.1 3.1.3. If authorized in advance by the City, expense of overtime work requir- ing higher than regular rates. ' THE CITY'S RESPONSIBILITIES ARTICLE 4 4.1 The City shall assist the Architect in developing information regarding require- ments for the project including a program, which shall set forth the City's de- sign ob,iectives, constraints and criteria, including space requirements and re- lationships, flexibility and expandability, special equipment and systems and site requirements. 4.2 The City shall designate, when necessary, a representative authorized to act in the City's behalf with respect to the project.' The City or such authorized rep- resentative shall examine the documents submitted by the Architect and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the Architect's services. 4.3 The City shall furnish a legal description and a certified land survey of the site, giving, as applicable, grades and lines of streets, alleys, pavements, and adjoining property; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, di- mensions and complete data pertaining to existing buildings, other improve- ments and trees; and full information concerning available service and utility lines both public and private, above and below grade, including inverts and depths. 4.4 The City shall furnish the services of soil engineers or other consultants when such services are deemed necessary by the Architect. Such services shall in- clude test borings, test pits, soil bearing values, percolation tests, air and water pollution tests, ground corrosion and resistivity tests, including neces- sary operations for determining subsoil, air and water conditions, with reports and appropriate professional recommendations. 4.5 The City shall furnish all legal, accounting and insurance counseling services as may be necessary at any time for the project. 4.6 e services, in ormation, surveys an reports required by aragrap s.3 through 4.4 inclusive shall�be furnished at the City's expense, and the Archi- tect shall be entitled to rely upon the accuraoy and completeness thereof. 4.7 The City shall furnish required information and services and shall render appro- vals and decisions as expeditiously as necessary for the orderly progress of the Architect's services and of the work. � CONSTRUCTION COST ARTICLE 5 Definition � 5.i 5.1.1. he Construction Cost shal be the total cost or estimated cost to the City af all elements of the project designed ar specified by the Archi- tect. 5.1.2. The Constructian Cast shail include at current market rates, including a reasonable allawance for overhead and profit, the cast of labor and materials furnished by the City and any equipment W�IC� �dS been de- signed, specified, selected or specially provided for by the Architect. 5.1.3. Construction Cost do and the Architect's or ather costs which in Article 4. es not include the compensation of the Archiiect cansultants, the cost of the land, rights-of-way, are the responsibility of the City as pravided Responsibil�it _far Canstructian Cost • 5.2 5.2.1. Eva�uations o�fie City s praject �u�d�get, Statements o Pro�a6le Con- struction Cast and Detailed Estimates of Construction Cost, if any, pre- pared by the Architect, represent the Architect's best judgment as a de- sign prafessional familiar with the construction industry. It is recog- . nized, hawever, that neither the Architect nar the City has control over � th� cost of labor, materials or equipment, over the Contractar`s methads of determining bid prices ar over campetitive bidding, market ar•nego- tiating canditians. Accordingly, the Architect cannot and does not war- rant or represent that bids or negotiated prices will not vary from the praject budget propased, esiablished or approved by the City, if any, or fram any Statemeni of Probabie Construction Cost ar other cost estimate or evaluat9on prepared by the Architect. BASIS 4F COMPENSATION ARiIC�E b Basic Compensation 6.1 6.1..1. For all Basic Services as defined in Article 1, Basic Compensation shall not exceed Ten Thousand ($10,004� dol7ars. Campensation shall be computed on the following hourly rates: Principals ..............................................$50.00 per Hour SeniorDesigner .........................................$50.Q0 per liour Engineering 5ervices ...........................$40.00 - $50.OQ per Hour Drafting Services .......................................$26.00 per Nour Secretarial Services ....................................$15.00 per Hour As stated abave, in no event shall Compensation for Basic Services ex- ceed Ten Thousand ($3.0,000} doilars. 6.1.2. It shal] be understaad that 50� af a13 campensation earned under Phase I, Basic Services, shall be credit�d against any future Architectural/ Engineering compensation earned an the City Hall project should our firm be retained for Phase II work, as defined in the Request for Proposals. Basic Compensation (Continued) 6.1 6.1.3. Optiona Wor Under Basic Services: For Additional Work for Referendum preparation work as defined�in Article 1.1.6, compensation shall not ex- ceed Two Thousand ($2,000) dollars, billed at hourly rates indicated in Article 6.1.1. This work shall be performed only upon written authori- zation of the City. Additional Services • 6.2 6.2.1. For itiona ervices as e ine in rtic e 2, compensation s a be computed at the same rates as 6.1.1. Reimbursable Expenses 6.3 6.3.1. Compensation for Reimbursable Expenses as defined in Article 3 shall be the same as the amounts expended by the Architect, the Architect's em- ployees and consultants in the interest of the project. There shall be no mark-up. PAYMENTS TO THE ARCHITECT ARTICLE 7 Pa ments on Account of Basic Services 7.1 7.1.1. ayments on account o asi�ervices as e in�—in�rticTe �sFiaT��e made at the completion of each phase upon presentation of the Archi- tect's statement of services rendered for that phase and upon approval thereof by the City Council. ' Payments on Account of Additional Services 7.2 �7.2.1. Payments on account o t e rchitect s aitionaT-Services as a�ine� in Article 2 shall be made at�the completion of each Basic Services Phase within which the Additional Services, if any, were rendered and upon presentation of the Architect's statement of services rendered and approval thereof by the City Council. Payments on Account of Reimbursable Expenses 7.3 7.3.1. Payments on account of the rchitect s Reim ursable Expense as e�ned in Article 3 shall be made at the completion of each Basic Service Phase within which the expenses were incurred and upon presentation of the Architect's statement of expenses and approvaT thereof by the City Council. ARCHITECT'S ACCOUNTING RECORDS ARTICLE 8 8.1 8.1.1. ime recor s wit respect to Basic Serv�ces and Additiona Services shall be kept by the Architect and records of Reimbursable Expenses shall be kept by the Architect on the basis of generally accepted ac- counting principles; all records shall be available to the City or,the City's authorized representative at mutually convenient times. ARBITRATION ARTICLE�9 9.1 A c aims, isputes an ot er matters in questian etween t e parties to t is Agreement, ar9sing out af ar relating ta this Agreement or the breach thereof, sha11 be decided by arbitratian in aceardance with the Canstruction Industry Arbitration Rules of the American Arbitration Associ:ation then obtaining un1ess the pariies mutually agree otherwise. No arbiiratian arising out af or relaiing to this Agreement shall include, by consolidation, joinder or in any other man- ner, any consent containing a specific reference ta this Agreement and signed by the Architect, the City and any other person sought to be jainted. Any con- sent to arbitratian involving an additional person ar persons sha11 not consti- tute consent to arbitration of any dispute not described therein or with any person not named or described therein. This Agreement tq arbitrate and any agreement to arbitrate with an additionai person or persons duly eansented to by the parties ta this Agreement shall be specifically enforceable under the pre- vailing arbitratian law. 9.2 Notice o the demand for arbitration shall be filed in writing with ihe other party to this Agreement and with the American Arbitration Association. The de- mand,shall be made within a reasonable time after the ciaim, dispute or other matter in question has arisen. In no event shall the demand for arbitration be made after the date when instituiian of legal or equitable praceedings based on such claim, dispute ar other matter in question would be barred by the applica- ble law in any court having jurisdiction thereof. TERMINATION OF AGREEMENT ARTICLE 10 10.1 This Agreement may be terminated by either party upon seven days' wri�ten no- iice shauld the other party fail substantiaily ta perform in accordance with its terms through na fault o�F the party initiating the termination. 1�.2 This Agreement may be terminated by the City upan at least seven days' written notice ta the Architect in the eveni thai the projec� is permanently abandoned. � 1Q.3 n t e event o terminat�on not t e au t o t e rc itect, t e rc itect s a be compensated for all services perforrned to termination date, together with Re- imbursable Expenses then due. SUCCESSORS AND A5SIGNS ARTICLE 11 11.1 The C�ty and the rchitect, respectively, b�nd themselves, the�r partners, suc- cessors, assigns and 1ega1 r�presentatives to �he o�her party to this Agreement and to the partners, successors, assigns and lega] representatives of such other pariy with respect ta ail cavenants of this Agreement. Neither ihe City nor the Architect shall assign, sublet or transfer any interest in this Agree- ment without the written consent of the other. � � , . EXTENT OF AGREEMENT ARTICLE 12 12.1 This Agreement represents the entire and integrated agreement between the City and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by writ- ten instrument signed by both City and Architect. MISCELLANEOUS PROVISIONS ARTICLE 13 13.1 Unless ot erwise speci ied, this Agreement shall be governed by t e laws of the State of Minnesota. � 13.2 Terms and/or definitions in this Agreement shall have the same meaning as those in AIA Document A201, General Conditions of the Contract for Construction, cur- rent as of the date of this Agreement. IN WITNESS WH�REOF, the City and Architect have entered into this Agreement the day and year first written above. , CITY OF MENDOTA HEIGHTS, MINNESOTA l By By LINDBERG PIERCE, INC. ARCHITECTS Robert L. Pierce, Secretary/Treasurer � . � • . . , . . _ . � .. ` , �.;._. . � . . , �`.� .. � �. .. .. ._. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tu�sday, July 2, 1985 �'age No. 2292 J.uly 2, 1985 Pursuant to due call and notice thereof, the regular meeting of the City j Council, City of Mendota Heights, was held at 7:30 o'clock P.M, at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Blesener, Cummins and Witt. Councilmember Hartmann had notified the Council that he would be out of town. AGENDA ADOPTION Councilmember Cummins moved adoption of the agenda for the meeting including additional items contained in the add-on agenda. Councilmember Witt seconded the motion. Ayes: 4 Nays: 0 APPROVAL OF MINUTES Ayes: 4 Nays: 0 Mayor Lockwood moved approval of the minutes of the June 18th meeting as corrected. Councilmember Cummins seconded the motion. CONSENT CALENDAR Councilmember Witt moved approval of the consent calendar as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. a b. Acknowledgement of the minutes of the May 29th NDC-4 meeting. Acknowledgement of the Code Enforcement monthly report for June. c. Approval of a request from the Police Department to sell surplus 1983 Dodge squad cars at the Hennepin County auction. d. Acknowledgement of synopsis of fire code activity since May lst. e. Approval of the list of claims dated July 2, 1985 and totalling $100,289.26. f. Approval of the list of contractor licenses, granting licenses to: � � M.F. Fleischhacker, Inc. Langenfeld Masonry, Inc. Maplewood Sewer and Water Frandrup Cxcavating B.R. �rickson, Inc. McDonald Homes, Inc. J.K. Heating Co., Inc. . Churchill's Home Heating and Cooling, Inc. Berwald Roofing, Inc. Keehn Brothers, Inc. N Ayes: 4 Nays: 0 Page No. 2293 July 2, 1985 Masonry License Masonry License �xcavating License Excavating License General Contracror License General Contractor License Heating & Air Conditioning License Heating & Air Conditioning License Roofing Contractor License Roofing Contractor License Councilmember. Blesener seconded the motion. CITIZEN REQUESTS The Council acknowledged a memo from the City Administrator in response to a request from Mrs. Etta McClary that the City pursue a post office in the Mendota Plaza. Staff was directed to research post office standards for naming a new community for a post office af ter completion of higher priority items. CASE N0. 85-11, ACACIA Mayor Lockwood moved approval of a 107 square foot CEMETERY SIGN VARIANCE variance from the residential district sign size requirement to allow installation of a 119 square foot stone ground sign at the entrance to Acacia Park Cemetery. Councilmember Witt seconded the motion. Ayes: 4 Nays: 0 FINAL PLAT, SOUTHRIDGE Councilmember Cummins moved adoption of resolution BUSINESS CENTER No. 85-47, "RESOLUTION APPROVING FINAL PLAT FOR SOUTHRIDGE BUSINESS CENTER PHASE I." Councilmember Blesener seconded the motion. Ayes: 4 Nays: 0 CITY HALL ARCHITECT Councilmember Blesener moved approval of the architectural services agreement with Lindberg- Pierce, Inc. Councilmember lditt seconded the mot-ion. Ayes: 4 Nays: 0 SOUTHFAST AREA STUDY Councilmember jditt moved approval of a contract with Dahlgren, Shardlow and Uban, Inc. for • preparation of the Southeast Area Study and directing staff to pursue an interest-free loan 0 � Ayes: 4 Nays: 0 • ` ` ' a�`M . � . • �" . , . • � . . '0 F'3ge No. 2294 July �, 1985 from the M�tropolitan Council for study prc�ar.a- tion. Councilmember Bl�sener seconded the motion. . . 41� i �, i� .'�4 • > ` .. . .+ -. LO[JER MISSISSIPPI RIVER Mayor Lockwood moved approval of an agreemenr with WATERSHED MAINTENANCE the Cities of Lilydale and St. Paul, relative to { ORGANIZATION the Lower Mississippi River [JMO, stipulating a mutual preference for use of natural water conveyances within the Lilydale Regional Park. Councilmember Witt seconded the moti.on. Ayes: 4 Nays: 0 SEWER SEALING Mayor Lockwood moved to authorize staff to issue a purchase order to Visu-Sewer Clean and Sea1, Inc., in an amount not to exceed $7,800 for the 1985 sewer sealing program. Councilmember Blesener seconded the motion. Ayes: 4 Nays: 0 PRECINCT BOUNDARIES Councilmember Blesener moved to approve Precinct Boundary Map No. 6 as recommended by the City Clerk, creating new precincts number 5 and 6, and to authorize staff to pursue the availability of polling places to serve the two newly created precincts. Councilmember Cummins seconded the motion. Ayes: 4 Nays: 0 PERSONNEL Mayor Lockwood- mo•ved� to� a•ccept with regre�t th�e� resignation of Richard Ploumen from the position of Public Works Superintendent and offer congratulations for his appointment with the City of Brooklyn Center, to appoint Tom Olund as Acting Superintendent at a salary of $29,770 and to approve advertisement for a Public Works Superin- tendent. Councilmember Blesener seconded the motion. Ayes: 4 Nays: 0 BIKE TRAIL Public iJorks Director Danielson gave an oral report relative to Councilmember Blesener's concerns over safety of the Pedestrian/bikeway around the Marie Av.enue pond. There was discussion over the potential impact of filling on existing trees in the pond area. With regard to erosion control measures, Mayor Lockwood suggested . • � �, °� , . � . - � . . . :.- . _ , -. . • �, .._ . . . - . � , Page No. 2285 �' . July 2, 1985 that the area be sodded rather than seeded as part of the bikeway construction proj�ct. NORTH END STREET The Council acknowledged and discussed a memo from IMPROVEMENTS the Public Works Director regarding the status of the northend area street project, notifying Council that the project cannot be completed this year. In response to the memo, the Public [Jorks ! Director was directed to notify the area property owners of the project status and informing the residents that the current intention is to consider ordering in the project and advertise for bids this fall so that construction can begin next spring. BUDGET PRIORITIES Council discussed a memo from the City �Administrator regarding Council budget priorities for 1986. Among the issues discussed was the establishment of a Council budget, and it was the concensus that the budget include an appropriation of $500 for each Council member for conference and seminar attendance. TAX PROPOSAL The Council acknowledged and discussed a League of Minnesota Cities Action Alert relative to the proposed federal tax reform proposal which would elimate the tax exemption on IDB'S and certain public purpose bonds. The City Administrator was directed to send letters to the City's federal legislators to record the Council's opposition to the IDB and public purpose bond tax exemption elimination proposal. ADJOURN There being no further business to come before the Council, Councilmember Cummins moved that the Ayes: 4 meeting be adjourned. Nays: 0 Councilmember Blesener seconded the motion. TIME OF ADJOURNMENT: 9:10 P.M. Kathleen M. Swanson City Clerk ATTEST: Robert G. Lockwood P1ayor 0 �_ µ . , 5' .. a �_ . . . - " r _ y . _ .�,� .._.. .� _ �•�y �i��y,�,?:F`>,<<'- .. � . . � . .. , , . . e. .. . , . R — "J^, W �T,'_.� ,. PARK AND RECREATION SURVEY RESPONSES, JUNE, 1985 1. Have you or any other member of your household used the City parks in the past year? NO-23 1-5 TIMES -22 6-10 TIMES- 19 MORE THAN 10 TIMES -119 2. Name of park nearest your residence. IVY 23 WENTWORTH 30 , VALLEY 23 MARIE 38 ROGERS LAKE 14 FRIENDLY HILLS 7 3. Number of inembers in household by age group. UNDER 5 - 60 6-9 YEARS - 65 10-13 YEARS - 62 14-18 YEARS - 49 18-35 YEARS - 107 35-50 YEARS - 177 OVER 50 - 103 4. How many years have you resided in Mendota Heights? 1 YEAR - 10 2-5 YEARS - 33 6-10 YEARS - 29 OVER IO YEARS - ]:00 S. Which of the following recreation programs have you or any member of your household participated in during the past year? City Park & Rec Programs MendEagan Programs T-BALL, GIRLS - 32 HOCKEY - 45 T-BALL, BOYS - 30 GIRLS SOFTBALL - 28 VOLLEYBALL - 7 BOYS BASEBALL - 47 ART IN THE PARK - 25 SOCCER - 46 SENIORS CLUB - 2 FOOTBALL - 8 TENNIS - 39 6. Do you or any member of your household participate in recreational activities offered by other communities or organizations? YES 80, NO 92 7. Should the City of Mendota Heights offer additional recreation programs? YES - 48, NO -89 � Ni � 0 - 2 - � ' � � . . ' 'r • , ' , � , , �f .. `�. ;�y„�,.. ^ - . -... � .. . 8. Do you participate in any recreational activity within the City on state, � school, City, or private property which has not been covered by the previous . questions? (i.e., slow pitch softball, cross country skiing, etc.) YES - 86, NO - 77 9. Do you or any member of your household participate in recreational activities sponsored by neighboring communities? (i.e., swimming, softball, etc.) YES - 55, NO - 97 � 10. Below are potential areas of improvement for our City park facilities. Please rank the following improvements in order'of their importance to you. (Ranking: 1-very important; 2-somewhat important; 3-not important). ARCHERY NATURE STUDY ADULT SOFTBALL OUTDOOR BASKETBALL BASEBALL FIELDS BIKE/WALKING TRAILS CROSS COUNTRY SKI TRAILS FOOTBALLJSOCCER FIELDS HORSESHOECOURTS MORE NEIGHBORHOOD PARKS MORE PARK SHELTERS SWIMMING (BEACH OR POOL) OUTDOOR VOLLEYBALL COURTS PICNIC AREAS PLAYGROUND EQUIPMENT PRE-SCHOOL PLAYGROUND AREA PERMANENT RESTROOM FACILITIES SELF-GUIDED NATURE TRAILS OUTDOOR AMPHITHEATRE LIGHTING FOR BALL FIELDS LIGHTING FOR TENNIS COiJRTS 1 6 52 41 33 53 107 89 31 8 33 18 44 32 33 40 31 43 52 10 2 51 2 24 48 43 51 38 36 42 35 44 28 39 50 59 48 29 33 57 53 4 2 39 3 102 39 55 61 50 11 28 74 85 81 78 46 50 60 66 73 42 41 107 84 60 ANDERSON 1755 ......................: P. N g17Jik ".tee CURLEY 1751 CLEAN OUT 0 be • 0)7 R" ! "7—ker. !ze:, GRAHAM 1745 ST. PAUL WATER TO INSTALL WATER SERVICES TO P.L. & RELOCATE EXISTING SHUT—OFF IF NECESSARY. PROTECT . is ............... Am ..... . ....:::. JUW S:6,7:: R ..:...ri' {i.:::.:::...• •• ::::...ia: :::::::::::....rte-�-wm 1 .....::::i:::°x :. is 33' I i k a 15:5: I 50' R• W —J u 0 JL M • .......... ::r: BUSHES i RET.WALL i !Irian -tern!" ........................ ....................... BIT. EDGE Lexington Court rn 0 3 1 SC4LE / "=20' DOUGLAS ROAD 50' en en on Lan 44 E 0 Y E n O 1.11 ........................ ........................ ............................ ...................... .....:.......:........1....................... ......................... ...................... ................ ............... ........................ ..................... .............. ..................... ....86916 ............................. .................... ................. ............................. O ..................... ............................ ........................ ........................ ................ 0 C ........................I.Q0. . rc C - h C— awee EXISTING DRIVEWAY i4: :! $u .P ......................... '! ........................ C- —T C.. C. LL..... .... Y6 ......................... ....................... ................... ............................. ................ ........................ ....................... .............. ............. ................. ................ ......................... ......................... ......................... ......................... ........................ ......................... ......................... ........................ ........................ ....:................... ...................... ........................ e% ti• EXISTING ISHACP JI. ORFt= VEH1:FY:ELsL ........................ ........................ ..................... ........................ ......................... ......................... ................. if t Si. a' 90 80 ........................ ......................... ......................... ..................... ......................... .................. ...................... ......................... .............. ......................... ..................... ................... ........................ ....................... ...................... ........................ ............. ......................... .......................................... .......................................... ............................. ............................. ................ .......................... ................ ..................... ................. ........................ ........................ ........................ ........................ ........................ ........................ ........................ ........................ ................... ........................ ........................ ................. ................... . ........................ ........................ ........................ ........................ ........................ ........................ 3:5 CONSTRUCT 61L -DIP INSIDE DROP AS DETAIL 70 NORTH SCALE: Prof i le: ................. ................ ........................... ........................... ............................ ....................... . ......................... ........................... ...:..................... ................. ......................... .................... .................. ......................... ......................... ......................... ......................... ......................... 1 CURLEY / ANDERSON WATER SERVICES - Job 8426 Proj. 85-1 nkCITY OF 750 South Plaza SANITARY SEWER AND Easement West off Lexington Ave. near Douglas Rd. MENDOTA HEIGHTS Drive Mendota Heights, Minnesota 24' TOP OF EXISTING SLOPE TO EDGE OF WATER