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1985-11-19.:: :; � :} � CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA NOVEMBER 19, 1985 - 7:30 0'clock P.M. 1. Call to Order. — 7'3 � 2. Ro 11 C 11. - •��r��K V��-�-�. � �� C �� G�'`''�'�`� � ay. -�- 3. Ap roval of Minutes, November 4th and 5th. 3_�i �.� O�Lo,�,__ � f� - ��,.! 4. Consent Calendar _ �} �' � ir a. Acknowledgement of Treasurer's Report for October. b. CAO 4�85-09, Modified Site Plan Approval for R: Swanson. c. Mileage Reimbursement Rate Change. d. Approval of the List of Claims. • " e. Approval of the List of Licenses. End of Consent Calendar 5. Introductions. " � ' � ,. • .s__ , Q �,� � ��,t��'y1 • �a� G� 6. Public Comments. - - �� ,� �- _ - ,� _ 7. Abate e s County Assess r Pete son Wil�esen� ~ �D7.i°�� `� o�l�� ?�7�'�`sl , 8. HEARING: � , a. Request for Stree /Utility Easement Vacation - 8:00 P.M. (Resolution No. 85-89) . ��- �-D' � 05�°�� U'�r / 9. Unfinished and Ne� ness: • a. b. - . c. d. � e. f. b• h. i. J• Case No. 85-29, Linvill - Request for Sign Variance (ta�ed from 11-5 meeting ring information from 11- packet �F �, .a,Y�,,, ��=�-�,�.. � l a �. .��;�� L� -� rn , T . .�,:.�.t -- � �°�., � ,;;�:�„""`.� c, � 9 � _ j / Tandem Park Dedication. � �S -9b �� , Parks Commission Request for Additional Meeting with Barton-Aschman.� � _ t ; False Alarm Ordinance (Ordinance No. 221). — G�C;,�� , r� Police Chief Request to Assist Red Cross Relief Efforts. "' ��j�G� �c'�y /, Public Hearing Comments for Bloomington Megamall.- � �„�� LMC Asse'ssment�IF Lobbying Effort. Q��'� Resolu ion Requ" esting etropolitan Council Loan (Resolution No. 85-9�). Re olution I reasing Petty Cash Fund (Resolution No. 85-9�). � k. Resolution on Relocation of County Facilities (Resolution No. 85-9�).-� ►. � -%� �r,�,„,;� � - � : � o �0.,� . �.� . 3,,,,/ �..�.�!,. �� c�,� r � � � November 19, 1985 Agend�a Page Two 10. Response to Council Requests a. Rehabilitation of Home at 1805 Delaware. ' ��'`�' b. TH 149 Traffic Problems. —�� • �,. / c. Weed Obstruction at Downing/TH 13.-. ��i � 11: Council Co ents and Requests. 12. Adjourn. _ C n � l %Y, 1"'''"�`�' �./ � � � �� . 3-� � �'''�fv /� � � �� ,�.�,,.� �,,� . . �- �, .�-. ` � " 2�►�y'. � � . . 0 � � � '4, City of Mendota Heights Dakota County, Minnesota RESOLUTION N0. 85- RESOLUTION APPROVING VACATION OF FIRST AVENUE STREET EASEMENT LOCATED WITHIN LOT 8, BLOCK 2, IVY FALLS WEST ADDITION WHEREAS, Roger and Barbara Riley is the current record owner of Lot 8, Block 2, of the property included within the plat of Ivy Falls West Addition, Dakota County, Minnesota; and WHEREAS, a petition has been duly presented to the City Council of the City of Mendota Heights by Roger and Barbara Riley for the vacation of a 30 foot wide street and utility easement particularly described as follows: That part of the following described parcel: A 30 foot strip of land lying immediately adjacent to and ' northerly of the following described line: Beginning at the southeast corner of Lot 7, Vandalls Outlots, Dakota County, Minnesota, thence West along South line of said Lot 7 a distance of 475 feet thence terminating. lying within Lot 8, Block 2, Ivy Falls West Addition, according to the recorded plat thereof on file in the office of the County Recorder, Dakota County, Minnesota. WHEREAS, a notice of hearing on said vacation has been duly published and ,!. posted more than two weeks before the date scheduled for the hearing on said vacation, all in accordance with the applicable Minnesota Statutes; and WHEREAS, a public hearing was held on said vacation on November 19, 1985, at 8:00 o'clock P.M., at the City Hall of the City of Mendota Heights; and WHEREAS, the City Council then proceeded to hear all persons interested in said vacation and all persons were afforded an opportunity to present their views and objections to the granting of said petition. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the vacation of the street and utility easement described above, situated in the City of Mendota Heights, is in the best interest of the public and the City, and is not detrimental to the health, safety and welfare of the community. 2. That the above described street and utility easement be and the same is hereby.vacated. 3". That the City Clerk b'e and is hereby authorized and directed to prepare and present to the proper Dakata Caunty officials a notice af completion of these vacation proceedings, al1 in accordance with the applicable Minnesota Statutes. Adopted by the City Council of the City af Mendata Heights this 19th day of November, 19$5. CITY COUNCIL • CITY QF MENDOTA HEIGHT� By Rabert G. Lockwood, Mayar �• ::,� - ' ATT'EST: .� Kathleen M. Swanson, City Cler�k � 4� 3� ` CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION N0. 85- RESOLUTION SUPPORTING LOCATION OF DAKOTA COUNTY .FACILITIES NEARER THE POPULATION CENTER WHEREAS, Dakota County is currently one of the most rapidly growing counties in the State, and projected to continue as such; and WHEREAS, the vast majority of the current population and population growth is in the northwestern part of the County; and .WHEREAS, Dakota County will be undertaking up to $35 million of capital improvements over the next ten years, including new jail and court facilities; and ., WHEREAS, the citizens and local governments of the County spend substantial amounts of time and money traveling to County facilities; NOW, THEREFORE, BE IT RESOLVED that the Dakota County Commissioners are encouraged to located these new facilities nearer the present and projected population centers of Dakota County; and BE IT FURTHER RESOLVED that the City of Mendota Heights supports amendment to any State legislation which would impede such a locational decision. "' Adopted by the City Council of the City of Mendota Heights this 19th day of November, 1985. .k CITY COUNCIL ., CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk . :>� CITY OF M�NDQTA HEIGHTS MEMO November 19, 19$5 TO: Mayar and City Council FROM: Kevin D. Frazell City Adminietrator RE: Add-On Agenda for Navember 19, 1985 One item is recommended for deletian, ane £or additian, and additional informatian is pravided for an existing item. ;�s: .� 2a. Adop�ion of Agenda It i� recommended that Council adopt the agenda with the deletion of Item 9b. Dev_elop�r's Agre�ment and Building Permit for Yarktont Ltd_L and th� addltiort af Item 91; Reguest from CitY Hall Gommittee� 9t�. Yorkton Fro�,ect Pending some possible changes ta the Alphs Conference Center, the deveiaper has requested that thia item be deleted ti�ia evening. It :.y, will likely be back on a December agenda. 9qT Commenta on Megamall. Pleaee aee attached. -• 91,� City Ha11 Committee Fteguest At its meeting I.zsst evening, the City Hall Committee voted unanimously to recommend that we proceed to develop plans for building a City Fiall. They also narrawed the sites to twa, the "Civic Center" proper�.y at the northwest corner o£ C.exington/114, and a site at the end af South Plaza Drive, ea,�t a£ the bank building, The Gommittee has two requests. First, they wouZd like to meet with Cauncil to explain their decision to go with the build aption, and ta get your reaction to the �.wo £inal sitea. I�uggested a meeting at 6:30 P.M., December 3rd, prior to the next Cauncil meeting. Secand, they request aufi.horization �.o abt�in soil borings on the Civic Center e�ite. Cast �stimates ar�e �1,OOU -�2,000, end would be teken �'rom remaining funda in the 1985 General Revenue 5haring Fund. Action Reguired To s�t a time and date ta meet with the Committee, and to authorize aail borings on the Civic Center site et e cost not to exceed 52,000. �� r � �, ! .� . ris u CITY OF MENDOTA HEIGHTS MEMO November 19, 1985 T0: Mayor end City Council FROM: Kevin D. Frazell City Adminiatrator RE: Add-On Agenda for November 19, 1985 One item is recommended for deletion, one for addition, and additional information is provided for an existing item. 2a. Adoption of Agenda It is recommended that Council adopt the sgenda with the deletion o£ Item 9b. Dev_eloper's Agreement and Building Permit for YorktonL Ltd_� and the addition of Item 91_ Reguest from City Hall Committee_ 9b. Yorkton Pro�ect Pending some possible changes to the Alpha Conference Center, the developer has requeated that thia item be deleted this evening. It ,,;, will likely be back on a December agenda. 9g_ Comments on Megamall Flease aee attached. 91_ CitY Hall Committee Reguest At its meeting last evening, the City Hall Committee voted unanimously to recommend that we proceed to develop plans for building a City Hall. They also narrowed the sites to two, the "Civic Center" property at the northwest corner o£ Lexington/110, and a site at the end of South Plaza Drive, east of the bank building. The Gommittee has two requests. Eirst, they would like to meet with Council to explain their decision to go with the build option, and to get your reaction to the two final aites. I suggested a meeting at 6:30 P.M., December 3rd, prior to the next Council meeting. Second, they request authorization to obtain soil borings on the Civic Center aite. Cost estimetes are 51,000 - 52,000, and would be taken £rom remaining funda in the 1985 General Revenue Sharing Fund. Action Reguired To set a time and date to meet with the Committee, and to authorize eoil boringa on the Civic Center site et a cost not to exceed 52,000. NORTHERN DAKOTA COUNTY CABLE COMMUNICATIONS COMMISSION , c/o City Offices 4 750 South Plaza Drive Mendota Heights, Minnesota 55120 NORTHERN DAKOTA COUNTY CABLE CONIMUNICATION CONII�IISSIOI� FULL COMNiISSION MEETING MINUTES - NOVEMBER 6 L 1985 1. The meeting was called to order by Chairman Dave Zemke at 7:35 o'clock P.M. The following Directors were present: , Bruestle - Mendota Hanson - West St. Paul Walker - West St. Paul � Zemke - Mendota Heights Kinney - South St. Paul EXCUSED ABSENCE Harrison - Sunfish Lake Henderson - Inver Grove Heights Carlson - Lilydale Lanegran - South St. Paul Tatone - Inver Grove Heights Witt - Mendota Heigfits Boelter - Mendota Baird - Sunfish Lake IINEXCUSED ABSENCE Wiess - Lilydale Also present was John Gibbs, legal counsel, Fran Zeuli and Tony •• Tedesco of Continental Cablevision and John Waddell of the South-West Review. 2. 3. Kinney moved, seconded by Hanson to approve the agenda. Voting: 10 ayes, 0 nays. Motion carried. Witt moved, seconded by Kinney, to approve the minutes of the September 18, 1985 minutes. Voting: 9 ayes, 0 nays. Motion carried. 4. Tatone moved, seconded by Kinney to approve the October 16, 1985 minutes of the f ull Commission meeting, Voting: 10 ayes, 0 nays. Motion carried. S. Tatone moved, seconded by Kinney to receive the October 16, 1985 Execu- tive Commission meeting. Voting: 10 ayes, 0 nays. Motion carried. 4. Two items of commuinications were presented: Certificate of Insurance provided by Continental Cablevision and a letter dated November 3, 1985 from Robert Zeller. Lanegran moved, seconded by Baird to receive the communications. Voting: 10 ayes, 0 nays. Motion carried. 5. Fran Zeuli of Continental Cablevision addressed the Commission re- garding franchise status. He stated that there are 19 days to hookup to the first cable customer. Continental is moving into their West St. Paul office on November 8th. He introduced Tony Tedesco as the system � E:� representative for Northern Dakota County. �Zeuli also stated that'�� Continental has worked out an agreement�with the utilities that,when Continental checks out the poles if there is room for their cable•they can strand if not they will have to wait until the f ormal releases are obtained. They have 2 miles of strand up. Splicing will start the week of November llth. He presented a slide show to the Commission regarding cable to be used to introduce people to cable. Zemke reminded Continental t�hat they were going to provide the Commis- sion with an organizational chart. Tatone stated that according to the ,projections, Continental is behind in every phase of construction and asked when Continental plans on getting caught up. Zeuli stated that based on blue book Continental is behind. Conti- nental knows that they will get the number of subscribers by launch and the end of the year that they want. �"�� Kinney stated that as of October 31, 1985, the balance in the checking account is $10,682.74. Four bills are submitted for payment and are as follows: Minneapolis Star & Tribune in the amount of $214.50 and Nations Cities Weekly in the amount of $85.00 for Cable Administrator advertisement; a bill from Orvil J. Johnson, who assisted in screening the Cable Administrator resumes in the amount of $100.00 a bill from Dave Zemke for long distance calls in the amount of $22.62 and a billing from the City of Mendota Heights which should be clarified. Motion by Baird, seconded by Witt to pay the four bills and to get clarification on the City of Mendota Heights secretarial billing. •�� Voting: 10 ayes, 0 nays. Motion carried. 9. Zemke reported that six of seven cities have approved and adopted the budget. �- -� Tatone moved, seconded by Kinney to accept the budget approvals sub- mitted by member cities, acknowledge effectiveness of such budget, and direct the Chairman to submit the budget amount to Continental Cablevi- sion for payment as advance on franchise fee payments as called for in Section 9.01 of the Franchise Ordinance. Voting 10 ayes, 0 nays. Motion carried. '� 10. Zemke reviewed the process of selection of a Cable Administrator. Lanegran moved seconded by Witt that the selection process outlined will be followed for the selection of the Cable Administrator. Voting: 10 ayes, 0 nays. Motion carried. The tally of the votes was done by John Gibbs, legal counsel. 2 The first ballot voting was as follows: Teeling - 10 votes Herring - 10 votes Long - 8 votes Corrao - 2 votes Zeller - 0 votes The second ballot voting was as follows: Teeling - 10 votes Herring - 3 votes • Long - 1 vote The third ballot voting was as follows: Teeling - 7 votes Herring - 3 votes Witt asked if reference checks will be made. ' Zemke stated that the Personnel Committee will do reference checks and negotiate with the sucessful candidate and forward the findings to the -� f ull Commission at the November 20th meeting. Bruestle asked if in the event the first choice candidate does not take the position, who would be the next person the position was offered to. Zemke stated that the next person might logically be the second choice candidate but the Full Commission would have to make that decision. The other applicants will be notified that the selection of a Cable Administrator has been made. ;;�.. Lanegran moved, seconded by Tatone to select Cynthia Teeling as the first choice Cable Administrator job applicant and direct the Personnel Commi.tte to negotiate terms of employment wi.th her and report back to the Commission at its November 20, 1985 meeting for final action. Voting: 10 ayes, 0 nays. Motion carried. - Gibbs stated that the FCC did not adopt the rule to eliminate technical standards. The FCC received a considerable response from 20 Minnesota cities and other cities around the country regarding this issue. � Zemke stated that the next full Commission meeting would be November 20, 1985 at 7:30 P.M. Walker commended the Personnel Committe on their performance, they did an excellant job. 11. There were no presentations by the public. 12. Zemke moved, seconded by Kinney to adjourn the meeting. Voting: 10 ayes, 0 nays. Motion carried. Prepared by: Diane Ward, Staff Secretary 3 0 CITY OF MENDOTA HEIGHTS MEMfl T0: Mayor and City Council November 6, 1985 r � FROM: Kevin D. � ��1 City Adm' sCra��y� � SUBJECT: Authorizatian for Change in Mileage Reimbursement Rate The City's mileage reimbursement rate was 22G, unCil earlier this year when the IRS issued regulatians that any payment in excess of 2q�C per miie would be subject ta income tax reporting and withhalding. AC that tz.me, the City acted to reduce the amount ta the 20�� per mile, to avoid a lot of cumbersome paper work. The iRS has now increased the allowable reimbursement rate Co 21� per mile. I am recommendittg that we adapt that amount. ACTION REQUIRED Mation to authorize increase in Che City`s mileage reimbursement rate to 21� per miJ.e. KDF:madlr .4 `� � CITY OF MENAOTA iiEIGHTS f4��. T0: Mayor and City Council FROM: Kevin D. �� City A inist'Y'ator November 6, 1985 5UBJECT: League of Cities"Valuntary 'Assessment for TIF Lobbying Effort The House Tax Committee plans to do an in-depth study of tax increment financa.ng c3uring the I9$6 session, anii has directed the legislative auditor's office to prepare a research document for a.ts cansideration. Larry, Ja.m and I � recenC�.y spent the better parC of an�aiternoon with a representata.ve from Che �' auditar's affice�describing aur tax increment district, and the uses to whi.ch it has been put. . As many of you are probably aware, the Citizen`s League issued a report earlier this year which was quite critical of tax increment financing, and recommended thaC the legislature phase it aut as an econamic devel.opment taol in the State. Proponents of tax increment financing, inc2uding the League of C3.ties/NAHRO have faulted some of the conclusions in the Citizen's League study, and argued that cities are using TZF much more respoztsibly rhan has been indicated by i�s critics. y�. Earlier this year, the League and NAHRO decided to undertake a special S�u�y and lobbying effort to maintain the integrity of tax increment financing in its existing form. As indicated in the attached ietter, a substantial amount af research has gone into this effort, and the Joint Committee has retained the '• firm of Iiolmes and Gravert ta carry out the lobbying effort. They are seeki,ng Co f inance a portion oE this special effart by a"voluntar�'assessment on cit3.es who use tax increment financing. Based an the value of our assessed valuation within our tax increment dis�rict, and the assessed valuation within the entire Czty, our assessment zs $523.26. The City ttas previ.ously undertaken numeraus projects using the tax increment district wYtich was created in 1979. Further, same af the most substanCial upcoming development and redevelopmen� efforts in the City contemplate that tax increment assisCance wilS be available. These a.nclude the York,ton Centre Poa.nte Sauth devalap- rnent, the Garran office project at t�he north end of Pilot Knob Road, develapmen.t of fihe MAC property along Pilot Knab Road, and redevelopment of the ald �ire station and surrounding commercial area site. We have also talked abaut the possibility ai creating a new tax increment district in the "Centrai Cotnmercial Area" ta help pay for the cost of public irnprovemenCs, including extension of South Plaza Drive as a local access road across TH 110. Obviously, if funds from tax a.ncrement ti.nancing were na longer available, it woul.d be difficult to impassibl.e to complete many af these projects. Therefore, I do strongly recommend that we participate in the League/NAHRO efiort by paying our assessment. BUDGET IMPACT Z'he adopted 1985 budget includes an appropriation of �2,500 from the business •} , � - 2 - � x development fund. Revenues from this fund have been raised by the administrative fee on industrial development bond issues. To date, the $2,500 remains untouched, and I would recommend that we take the assessment from that line item. ACTION REQUIRED If Council concurs with the staff recommendation, it should pass a motion authorizing the payment of $523.26 to the Minnesota Cities/NAHRO tax increment financing study and lobbying effort, with funds to be taken from the business development budget. KDF:madlr attachment CITY OF MENDOTA HEIGHTS lui�lu(�] November 8, 1985 T0: Mayor, City Council and City A'ni t a� � FROM: James E. Danielson Public Works Director SUBJECT: Trunk Highway 149 Traffic Problem DISCUSSION: At the November S, 1985 City Council meeting, Councilmember Blesener said that she felt that since the latest I-494 opening�the traffic on Dodd Road south of Trunk Highway 110 had become a serious problem. Council directed staff to contact Mn/DOT to see if anything could be done. I contacted Dick Elasky, Mn/DOT District 9 Planning and Traffic Engineer and he stated that although he was aware that the traffic had increased substantially since I-494 had been opened to Dodd Road, he felt that it was not unlike many other similar trunk highways and was not a serious problem at this time. He said that some motorists are probably now having to wait longer to enter podd Road and feel inconvenienced, but that the inconvenience did not, at this time, merit installing stop signs or signal lights at any new locations. He stated that his traffic department was continuing to monitor the volume and problems on Dodd Road and when conditions warrant further traffic controls they will be installed. He was willing to study any specific concerns and/or suggested solutions if the Council has some. ACTION REQUIRED: Discuss the traffic problem on Dodd Road and decide if Council wishes pursue with Mn/DOT any further action. ..4, t- .. :yi .�j' CITY OF MENDOTA HEIGHTS MEMO November 8, 1985 T0: Mayor, City Council and Cit ��s�rator � FROM: James E. Danielson Public Works Director SUBJECT: Roger Riley - Easement Vacation DISCUSSION: Roger Riley, 1403 Medora Road has petitioned the City to vacate a street right-of-way that lies across his lot (see map). He lives in the Ivy Falls West Addition which was approved in January 1977. At the time the plat was approved, First Avenue right-of-way extended into newly created Lot 8, Block 2, of the plat but was not vacated. Mr. Riley constructed a new � home on the lot and a portion of his house extended over the right-of-way. Mr. Riley is now in the process of selling his home and the lending institu- tion of the buyer noticed the encroachment. They will not close on the home until the portion of the right-of-way within the home is vacated. The City has sanitary sewer line that needs to remain within an easement however the existing right-of-way size is much larger than the City's normal sewer e aseme nts . RECOMMENDATION: �.: Mr. Riley has signed a new utility easement for the City sanitary sewer therefore staff recommends that the First Avenue right-of-way be vacated. ACTION REQUIRED: Conduct the required public hearing considering the requested street ' and vacation and if Council desires to implement the staff recommendation they should pass a motion adopting Resolution No. 85- , RESOLUTION APPROVING VACATION OF FIRST AVENUE STREET EASEMENT LOCATED WITHIN LOT 8, BLOCK 2, IVY FALLS WEST ADDITION. CITY OF MENDOTA HEIGHTS NOTICE OF HEARING ON APPLZCATIQN FQR EASEMENT VACATION TO WH4M IT MAY CONCERN: Notice is hereby given that the City Council of the City af Mendota Heights will mee� at 8:4Q o'clock P.M. on Tuesday, November 19, 1985, in the City Hall Council Chambers at 750 South Plaza Drive, Mendota Heights, MN, to conszder a reqaest fram Rager F, and Barbara J. Riley, ].403 Medora Road, far the vacatian of a 30 foot wide street and utility easement. That part of the following deseribed parcel: A 30 foot strig of land Iying immeciiately adjacent to and �•�� norther].y oi the following described line: Beginning at the '��' southeast corner of Lot 7, Vandalls Qutlots, Dakota County, MinnesoGa, thence West alang South line of said Lot 7 a distance of 475 feet Chence terminating. lying within Lot $, Block 2, Ivy Falls West Addition, according to the recorded pla� thereaf on file in the affice of the County Recarder, Dakata County, Minnesota. This notice is pusuant to City of Mendota Heights Ordinance No. 302. Such persons as desire to be heard with reference to the propose easemen�, vacation will be heard at this meeting. � 0 KATHLEEN M. SWANSON City Clerk ,,. � � n CITY OF MENDOTA HEIGHTS MEMO November 8, 1985 T0: Park and Recreation Commission FROM: James E. Danielson Public Works Director SUBJECT: Tandem - Park Dedication Proposal DISCUSSION: At the last Park and Recreation Commission meeting, Dick Putnam of Tandem Corporation presented the details of his new 55 lot subdivision. He described a proposal for a park dedication that included some land, a trail system and a scenic easement along a pond. The Commission tabled the matter until Barry Warner the Park Consultant could review the request and make a recommendation. Since that meeting, Barry Warner, Al Singer and I have conducted a site visit of the land with the developer and Jim Malkowski of the Dodge Nature Center. After viewing the land we all feel that it is a very valuable open space area and that the City should accept it as park. We also feel that th'�r.e��•should be a trail through the park to guide people and that the trail should be constructed of a gravel surface. If it is of gravel as opposed to bituminous, it would help maintain a more natural setting and discourage use as a thoroughfare trail (I have attached a copy of the plan that illustrates the land and trail location). During our site visit we also viewed the scenic easement area (see map) It was everyone's feeling that a scenic easement should be provided. The general boundary limits of the easement and rules to be incorporated within the easements were discussed. I have attached a draf t copy of the scenic easement rules for your review and comment. RECOMMENDATION: Accept Tandem's park dedication proposal for land (10% of.the area) trail construction and scenic easement area. ACTION REQUIRED• Make a recommendation to the City Council. n CITY OF MENDOTA HEIGHTS MEMO November 12, 1985 T0: Mayor, City Council and City A n�� FROM: James E. Danielson Public Works Director SUBJECT: Tandem - Park Dedication DISCUSSION: The matter of park dedication for the Tandem subdivision was presented to the Park and Recreation Commission for a recommendation at their November meeting (see attached staff report). The Park and Recreation Commission agreed with the staff recommendation to accept Tandem's park dedication proposal. Tandem is wanting to finish their final plat as soon as possible so that they can begin construction of the models. They need to know what the City desires for park dedication so that it can be shown on the final plat. RECOMMENDATION : The Park and Recreation Commission and staff recommend that the City accept the 4+ acres of land, trail construction and scenic easement as their park dedication for their Copperfield subdivision. ACTION REQUIRED• If Council wishes to implement the Park and Recreation Commission and staff recommendation they should pass a motion accepting the park dedication. P.S. At its meeting of November 12, the Parks Commission did recommend five changes to the attached scenic easment: 1. #4 - There should be no storage of a� materials in the easement. 2. #5 - Topographic changes only by Council authorization. 3. #6 - Prohibit mowing vegetation. 4. The easement should be reflected in the legal description for each affected lot. S. After survey, the developer should provide a final graphic showing location of the easement. If these are approved by Council, the City Attorney can amend a final easement document to be executed at the time of final plat approval. �� :��:; :� i� CITY OF MENDOTA HEIGHTS PARK AND RECREATION COMMISSION MINUTES NOVEMBER 12, 1985 The regular meeting of the Park and Recreation Commission was called to order by Chairman Stein at 6:30 P.M. on November 12, 1985, in the City Hall Council Room. The following members were present: Stein, Damberg, Doffing, Knittig, Leffert, Schneeman and Singer. Also present were Public Works Director Jim Danielson, Barry Warner and Mary Ordal of Barton-Aschman Associates, Inc., and City Adminis- trator Kevin Frazell. � APPROVAL OF MINUTES SOUTHEAST AREA STUDY Minutes of the October 8th meeting were approved as submitted. City Administrator Frazell presented an update on the Southeast Area study including background and history along with the latest changes adopted by the City Council. FRIENDLY HILLS CITIZEN Mr. Bernard Friel of the Friendly Hills Civic Association gave a presentation to the Commission regarding the latest land developments being proposed for Mendota Heights. He proposed an exchange of designation for use of certain land mainly around the Friendly Hills area. TANDEM CORPORATION Mr. Richard Putnam of the Tandem Corporation gave a presentation involving the Copperfield (formerly Mendota Farms) development. His presentation included a proposal of land dedication for park land and a scenic easement. Ayes: 7 Nays: 0 Ay es : 7 Nays: 0 WACHTLER PROPERTY BIKE TRAIL, FORT SNELLING STATE PARK MARIE AVE. BIKE TRAIL Leffert moved, seconded by Knittig, to accept Mr.Putnam's proposal of park land dedication and recommend same to the City Council for their approval. Doffing moved, seconded by Schneeman, to accept Mr. Putnam's proposal of a scenic easement and to recommend same to City Council for their approval. City Administrator Frazell gave an update on the ongoing negotiations concerning the Wachtler property acquisition. Public Works Director Jim Danielson presented an update on the acquisition of bike trail through Fort Snelling State Park by the Department of Natural Resources. The memo regarding the Marie Avenue pond and bike trail was tabled. , �, , Page Two November 12, 1985 Park and Recreation Commission Minutes :�� RINK ATTENDANTS COMPREHENSIVE PARK STUDY MISCELLANEOUS ADJOURN Leff ert reported for Aewey Selander, Recreation Direct� that ice rink attendants are in the proces of being hired. Mr. Barry Warner, from Barton-Aschmann Associates gave a presentation relating to the Comprehensive Park Study. Items covered included: 1. Comprehensive Needs Analysis a. Comparison with Accepted Standards for Existing Facilities. b. Summary of Feedback from Individuals, Agencies and Survey. , , c. Discussion of Facility Deficienc�es: 1. Adequacy of existing/proposed facilities. 2. Projected park needs. 3. Needs for additional facilities. 2. Review Policy and Criteria lssues a. Roles and Responsibilities 1. Staffing. 2. Adjacent community programs. 3. Private associations. 4. Commission responsibilities. S. Other. The next meeting of the Park and Recreation Commission will be on Tuesday, December 10, 1985 at 7:00 P.M., in the City Council Chambers. There being no further business to come before the Commission, the meeting was adjourned. Respectfully submitted, Robert Leffert, Secretary CITY QF MENDOTA HETGHTS MEMO November 13, 1985 TO: Mayor, City Council and City A fcti- t�i�ator � FROM: Thomas J. plund Public Works Superintendent Si3BJECT: Sight OhstructionfDowning & Trunk Highway 13 � DISCUSSION: At the November 5, I985 City Council meeting staff was�directed to investiga�e a possible �raffic hazard along Highway 13 and Dawning caused by vegetation. I have checked for a possible traffic hazard because of sight abstruction and iound there to be no prolalem. Mn/DOT maintenance crews did ditch work this £all which removed most of the vegetation. ' s r� T0: FROM: CITY OF MENDOTA HEIGHTS Mayor, City Council Paul R. Berg, Code MEMO P�ovember 13, 1985 and Ci ty �s��or ��. Enforcement Officer SUBJECT: Footing/Foundation Permit for Alpha Environment of Minnesota INTRODUCTION Mr. Blaine Heywood of David Todd Runyan and Associates Architects, Inc., has been meeting with staff and has sent a letter of request for Council � approval of a footing/foundation permit. Accompanying the letter of request are a site plan, building plan, building elevation, grading and utility plan, landscape plan and footing and foundation plans. DISCUSSION The Alpha Environment of P1innesota project is nroposed to be constructed on the property west of the existing Gould site located at Lexington and Highway 110. The project will contain 65,652 square feet of building area divided into lower level containing 13,293 square feet, ground level containing 37,477 square feet and the upper level containing 14,882 square feet. (See drawings submitted) In addition to the request for a footing and foundation permit they would also like to acquire Council approval on the full building permit subject to staff review. This request is similar to the requests granted to builders =`�: in the Industrial Park•�uchas Ralph Linvill and United Properties. a� RECOMMENDATION Staff has reviewed the documents submitted and find them to be in compliance with State and local codes and ordinances, therefore; staff recommends that Council approve the footing/foundation permit.and full building permit subject to staff review. The only item that needs to be acquired by the City is the si.gned developer's agreement. Once we have that signed agreement in our possession, staff, with Council approval, would issue all requested permits for the project. ACTION REQUIRED If City Council wishes to implement the staff recommendation to approve requested permits, subject to receipt of the�signed developer's agreement, it should pass a mot'ion of approval. PRB:kkh C� ,S,�n.. =::>: ;�t. I.Y,J: david todd runyan d� associates, inc, architects 24t2 valentine avenue st. paul, minnesota s5to8 (6121645" '�0 November 7, I985 City Adminstrators, Council Members City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN SS I 20 Re: Alpha Environments of Minnesota Dear Administrators, Please schedule the above referenced project on the agenda for the November 19, 1985, City Council Meeting. Pursuant to conversations with Mr. Berg, we are submitting for your review (4) fullsize drawing sets and ( I S) reduced drawing sets. Each drawing set consists of the following items: AI A2 A3 GI LI SI, S2 Site Plan Building Plans Building Elevations Grading & Utility Plans Landscape Plans Footing & Foundation Plans We are requesting review for site plan approval and conditional approval .. for grading, footing and foundation permits. Our intent is that full permit ' approval be granted upon proof of Contractor's licensing, sewer accessibility charges and permit fees. Please review these documents at your earliest and notify me if any additional information is required. Thank you. Sincerely, D VID TODD RUNYAN & ASSOCIATES, INC. ARCHITECTS Blaine Haywood, BH/bl ':: cc: Mr. Larry Lee, President - Yorkton Ltd. ^ �71� rLAlv BUILDINO DATA IONERf-EVELAREA I'��293 IyJfP�IC LE�L WC�A 9 bb2 TU'R�L P�REA 65��a52 COPiSSfaJ�TiON T(PE II?IIiR3 31TE DATA i.oT ARER 315,919 � I.Of CaV�KOIaE 21 % ZONING� 6•IA P�I�' sR�JIRED M� �28 x�u.w /� FAf�ll� �OJbED P�10 evus� SITE & BUILDING DATA l� � I w srv � m � � � ' n , , . . 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' „�1� ' ilwilwl�It��tW� 101�1 �IN1�[�f �u�u �01 [Crt� icuipinuii s::u .��u:ie i. u nu »m +mr � �� : .r � i e � .e� � v�iuiii n m � uuiiuii'idainui�iiiu�x wrrarto � o, '.iHiN-��.�......a ' .` . . . `.��':'u:.::;�:.'°' i' .c.u��'s..0 .� .nau�utu.cu .n iai:: n�ua K Itit� �IW �I�tt�ti �lOiM�la� WN. T 4 sG1Y� �tl D�vld Todd Rtnyan i AwoWta,lrw. A�arwctunr.w� �qva.r.,i. �.. , �� ,�.��v«..� ��iw�n— —iu� — -Y__7_�.,,� o�w � n— o�.�. D.��1. AL� w �YY0�1� — FOUNfW10N PL'AN �...n.�. G � � r .:.: CITY OF MENDOTA HEIGHTS MEMO November 13, 1985 T0: Mayor, City Council and City Ad '� a�tor . � . FROM. Larry Shaughnessy � Treasurer SUBJECT: Petty Cash Fund Increase INTRODUCTION In 1980, the City established a petty cash fund to try and reduce the number of small claims andJreduce paperwork in payment of reimbursements. � The system has worked as planned, however, we are finding the $10.00 limitation to be too small to cover many of the eligible items. We suggest that the payment limit be increased to $25.00 per item, with a corresponding increase in the fund to $500.00. We have discussed this with our Auditor, and they feel the increased figure is not out of line with the size of the City and the amount of activity. Payment shall be approved on the same basis with approval by Kathy and payment by Mary Ann. ACTION REQUIRED: � If Council agrees with the change, adopt Resolution No. 85- RESOLUTION INCREASING IMPREST CASH FUND, to authorize increased limits and fund size. LES:madlr attachment . :; ,�y::, CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION N0. 85- RESOLUTION INCREASING IMPREST CASH FUND WHEREAS, an Imprest Cash Fund was established by the City Council on May 20, 1980; and WHEREAS, a$200 cash balance has been maintained in said fund; and WHEREAS, payments or reimbursements for normally authorized claims not exceeding $10.00 have been made from said Imprest Cash Fund upon sub- mission to the City Clerk of evidence of prior payment of'said claims; and WHEREAS, it has been determined that the $200 cash balance i� not adequate =;., and should be increased to $500; and WHEREAS, it is requested that payments or reimbursements for normally authorized claims be increased to $25�.00; NOW THEREFORE BE IT RESOLVED by the City Council of the City of Mendota Heights that a$500 cash balance be maintained in the Imprest Cash Fund; and BE IT FURTHER RESOLVED that payments or reimbursements normally authorized by the City Clerk are hereby increased to $25.00; and ..�. BE IT FURTHER RESOLVED that after a number of claims have been accumulated, a master claim for reimbursement to the Fund shall be submitted for City Council approval. � Adopted by the City Council of the City of Mendota Heights this 19th day of , November, 1985. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk NORTHERN DAKOTA COUNTY CABLE ' COMMUNICATIONS COMMISSION , c/o City Officos �( 750 South Plaza Drive `7 Mendota Heights, Minnesota 55120 NORTHERN DAKOTA COUNTY CABLE CONQ�IUNICATION CONII�IISSION FULL COI�fISSION MEETING MINUTES - NOVEMBER 13, 1985 1. The meeting was called to order by Chairman Dave Zemke at 7:35 o'clock P.M. The following Directors were present: Henderson - Inver Grove Heights Hanson - West St. Paul Walker - West St. Paul . ' Zemke - Mendota Heights Kinney - South St. Paul Carlson - Lilydale � EXCUSED ABSENCE Harrison - Sunfish Lake Lanegran - South St. Paul Tatone - Inver Grove Heights Witt - Mendota Heights Boelter - Mendota Baird - Sunfish Lake UNEXCUSED ABSENCE Wiess - Lilydale Chairman Zemke stated that Karen Herring and Cynthia Teeling both have withdrawn as candidates for Cable Administrator. Tatone moved, seconded by Baird to select Victoria L. Long as the Commission's choice for cable administrator position and direct the Personnel Committee to negotiate terms of employment with her and report back to the Commission at its next meeting for final action. Voting: 11 ayes, 0 nays. Motion carried. Lanegran moved, seconded by Baird that if Long does not accept the position the Commission shall readvertise the position of Cable Admin- istrator of Northern Dakota County. Voting: 11 ayes, 0 nays. Motion carried. Baird moved, seconded by Lanegran that the next Commission meeting be December 4, 1985 at 7:30 P.M. Voting: 11 ayes, 0 nays. Motion car- ried. Tatone moved, seconded by Baird to adjourn the meeting. Voting 11 ayes, 0 nays. Motion carried. TIME OF ADJOURNMENT: 7:55 P.M. Prepared by: Diane Ward, Staff Secretary CITY OF MENDOTA HEIGHTS MEMO November 13, 1985 T0: Mayor and City Council FROM: Kevin D. /�a �e- City A i�-is�'f'a or SUBJECT: Application to the Metropolitan Council for Local Planning Assistance Loan Our contract with Dahlgren, Shardlow and Uban, Inc., for the Southeast Area Study is in a total amount of $22,500. Howard's firm has been paid $8,500 from current appropriations in the Planning budget to complete Phase I of the project. Phase II, the implementation phase, will require an additional $14,000, which is not immediately available. Council previously ind�icated its desire to •• apply to the Metropolitan Council for an interest-free Local Planning Assistance Loan in�an amount necessary to complete the project. As indicated in the attached grant application, I am requesting that the loan be paid to us in two � parts, half p�ior to the end of this year, and the second half prior to the end of February. I have indicated that we would then be in a position to repay the loan, half in December of 1986 and half in December of 1987. This repayment expenditure was anticipated in the 1986 adopted budget, and funds are available. ACTION REQUIRED �� If Council still desires to pay for the Southeast Area Study in this manner, it should pass a motion adopting the attached resolution No. 85- "RESOLUTION REQUESTING A METROPOLITAN COUNCIL LOCAL PLANNING ASSISTANCE LOAN." KDF:madlr attachment :�' �. � CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION N0. 85- RESOLUTION REQUESTING A METROPOLITAN COUNCIL LOCAL PLANNING ASSISTANCE LOAN WHEREAS, the impact of two regional facilities, I-494 and the Minneapolis- St. Paul International Airport have necessitated changes to the City of Mendota Heights' Comprehensive Land Use Plan; and WHEREAS, to carry out the changes, the City has retained the professional services of Dahlgren, Shardlow, and Uban, Inc., at a cost of $22,500; and , WHEREAS, the City has already paid the contract consultant $8,500 for Phase I of the study from current revenues, but will need an additional $14,000 ' to complete Phase II. NOW THEREFORE BE IT HEREBY RESOLVED by the City Council of Mendota Heights, that the attached application for a Local Planning Assistance Loan in the amount of $14,000 be hereby transmitted to the Metropolitan Council. Adopted by the City Council of the City of Mendota Heights this 19th day of November, 1985. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk m APPENDIX A Metropolitan Council, 300 Metro Square Building, St. Paul, Minnesota 55101 1985-87 APPLICATION FOR LOCAL PLANNING ASSISTANCE LOAPJ 1. tJame of Community Mendota Heights 2. Name of Local Contact Person Kevin D. Frazell, City Administrator Address 750 South Plaza Drive Mendota Heights, MN 55120 Telephone 452-1850 3. Description of Proposed Project Please see attached. 4. Relationship of Proposed Project to Funding Criteria (refer to Section VII in the Guidelines) Please see attached. 5. Wor� Pro�ran Outline on the reverse side the major tasks that must be undertaken to complete the proposed project and the total costs of those tasks. Please see attached. 6. Completion Date Estimated completion date of the work program March 31, 1986 7. Other Financial Assistance List amounts and sources of financial assistance other than this loan program that will be used toward the work program costs shown on the reverse side of this application. please see attached. 8. Loan Requested � 14,000 * 9• Attach a copy of the resolution by the governing body transmitting this application. *Total grant amount requested may not exceed 75 percent of the total cost of the work program. a Fr : i'�S'i . .. . � .. __ -, . _ _._ _ _ .._.. -.. . _... -. ._.«_._........... ...� .. ................. .-�.,......`.. __,.......s._.__....._.a.._� � .s-_.._,. n...._"...,r.w, _,,,.sa�,r.� , ....�.... .,........��. ... CITY OF MENDOTA HEIGHTS MEMO November 14, 19$S T0; Mayar and City Counc�.l FROM: Kevin D, z��- � City Ad stf~�tor StiBJECT: Proposed Resolution Concerning Locatian of Future Dakota County Facilities Dakota County anticipates up to $35 millian af capitaZ impravements over the next 1Q years. Most immediately, they are planning the construction oi a$9 -$10 millian jail f acility. They further expect that the County will. require 14 new court rooms during the next 10 years, and they would like to reconsalidate their court facilities which are naw spread between the caurt house in Hastings and the western court facility in southwestern Eagan. Cantemplated eonstructzan of these capital improvements has given rise to the question of where they shonl"d be located. Past expectation,s were that they would be constructed near the Gavernment Center in iiastings. There is also statutoxy language that suggests the jail must be in the county seat. Hawever, as we are all quite aware, the gopulatian center af Dakota County is in the northwestern sectar, and with the opening of all the new freeways, that area is expected to continue to receive the vast majority of the population grawth in the Coun'ty. Therefare, we are faced with a situation where county faciliGies are at a location quite remate from where the population center is taday, and is projec�ed to be in the future. Severai County Commissioners have raised the questian of locating these facilities nearer the population center, which woulii be appraximately in the Rasemount area. Attached is a map which has been prepared by the County Planning Department showing Coun'ty facilities, and the popula�ion centers. Needless-to-say, this proposal is meeting with a great deal of resistance from the Ci�y of Hastings and �he Hastings busi.ness community. The Commissioners f eel that unless there is a s�rong show of suppoart �rom other parts of the County, it will be difficult to impossible to build these facilities anywhere other than Hastings. This topic was the subject of our Mapor/Manager breakfast Zast week, when we met with Commissianer Steve Loeding. Most of the nine-member cities in our'graup'seem to be canvinced of the benefit of maving the facilities iurther to the west, and agreed that they raould be presenting resalutions to their Counc3.lr for cons�deration. ' ACTI4N REQUIRED If Council concurs that it would be to our interest to see some of these facilities moved further to the west, it shauld adopt the atCached Resolution No. 85- "RESOLUTION SUPPORTING THE LOCATION OF AAKOTA CQUNTY FACILITIES NEARER TAE POPULATION CENTER", directing that it be sent to the Dakata Caunty Commissioners and to our legislative delegation. ATTACHMENT 3. Description of Proposed Project The project, commonly referred to as the Southeast Area Study, is to revise the Comprehensive Land Use Plan designation for approximately 600 acres in southeastern Mendota Heights. The property is currently designated and zoned for single-family and rural residential useage. Reconsideration of this desig- nation was prompted by the imminent completion of I-494, which is the southern boundary of the study area, and by the continuing impact of aircraft no�Se from Minneapolis-St. Paul International Airport. The revisions to our Comprehensive Plan are being carried out by contract to the planning firm of Dahlgren, Shardlow, and Uban, Inc. A copy of their contract with the City, which details the specific work product, is attached. 4. Relationship of Proposed Project to Funding Criteria As discussed above, the project was initiated because of the perceived inconsistency of single-tamily and rural residential use with nearby interstate freeways, and aircraft noise. More particularly, the Southeast Area study considers in part, the Guidelines for Land Use Compatability with Aircraft Noise, an amendment to the Aviation Chapter of the Metropolitan Development Guide, adopted by the Metropolitan Council on March 24, 1983. 5. Work Program Please see the attached contract between the City of Mendota Heights and Dahlgren, Shardlow, and Uban, Inc. Progress to Date Phase I of the project as described in the attached contract has been completed. The Local Planning Assistance Loan is requested to enable the City to complete the implementation stage, Phase II. Project Cost, Other Financial Assistance, and Loan Request As delineated in the attached contract, total project cost is $22,500; $8,500 for Phase I, and $14,000 for Phase II. Phase I changes have already been paid by the City from funds currently available. We request $14,000 from the Loan Fund to complete Phase II, $7,000 by December 31, 1985, and the remaining $7,000 by February 28, 1986. Repayment of Loan The City would be able to repay the loan in two equal installments of $7,000 each, one in December, 1986, and the other in December, 1987. attachments : A' . CITY OF MENDOTA HEIGHTS MEMO November 14, 1985 T0: Mayor, Ci ty Counci 1 and Ci ty �n�tr'ator FROM: Paul R. Berg, Code Enforcement Officer SUBJECT: Rehabilitation of House at 1805 Delaware Avenue Pursuant to Council inquiry about the rehabilitation of the home of Peter West. I have contacted him to find out when he will finish the exterior of his home located at 1805 Oelaware Avenue. Mr. West has made a corrnnittment to me to complete the exterior of the home by November 25, 1985. PRB:kkh CITY OF MENDOTA HEIGHTS MEMO T0: Mayor and City Council � FROM: Kevin D. a �e 1� City Ad n 1f�ator November I4, 1985 SUB3ECT: Request for Additianal.Meeting with Parks Planner, Barton-Aschman Parks Planner Barton-Aschman has now campleted the first four tasks of the contract, those being: I. Review community characteristics and background infarmatian. 2, To inventary existing parks and recreation facilities. 3. Comprehensive Needs Analysis. 4. Review of poiicy and criteria 3.ssues. This work was presented ta and reviewed by the Parks Commission at i�s November I2th meeting. There remain two additiona]. tasks: l. To develop a schematic master parks plan. 2. The community trails plan. Our contract with Barton-Aschman stipulates that the consultant wili conduct up ta four meetings with the C3.ty's Parks Commission throughout this phase of the praject. Three meetings have already been he1d, leaving only one ta deal with bath �he schematics of the two master parks, and the trails plan, as well as have the Cammissian make final decisions and give policy direction to the study. The Commission feels very strangly that that amount of work cannot be accomplished 3n one additonal meeting, and they are requesting Cauncil autharization ta have Bartan-Aschman attend a fifth meeting. The contract with Barton-Aschman stipulates that any meetings beyond the original four will be billed an a.time and expense basis, as incurred by the Consultant. Attached is a letter from Seniar Assaciate Barry Warner, proposing an additional meeting and an amount not to exceed $740. This expense would be charged against the Parks Fund, as is the overall master parks p1.an. ACTION REQUIRED If Council cancurs with �he Parks Commission request and recommendation, it shauld pass a motion authorizing an additional meeting with Barton-Aschman and an amaunt not to exceed $740. attachment 3'��! � : -.., ,_ �' j r c, - .,�;s Barton-Aschman Associates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612-332-0421 November 13, 1984 Mr. Kevin D. Frazell City Administrator 750 South Plaza Drive Mendota Heights, Minnesota 55120 Re: Mendota Heights Park and Recreation Facility Study = Dear Mr. Frazell: As formally requested by the Mendota Heights Park and Recreation Commission, we are submitting for your approval, estimated consultant compensation to attend one (1) additional commission meeting. An amount not to exceed $740 would provide for meeting preparation, attendance and expenses for Mary Ordal and myself. If this amount meets with your approval, please sign and return one copy of this letter for our records. Sincerely, �� Barry Warner Senior Associate BJW:jkc Kevin D. Frazell City Administrator � 11/14/85 �" � . i� ' ' 1 iY T0: Mayor and Cit Cou cil City Admini � � FR4M: Chief of P ice SUBJECT: False Alarm Ordinance I NTRODUCT I ON It is proposed that the attached ordinance be adopted by the City Council. Hopefuily, councii has had an opportunity to review the proposed ordinance. it has been reviewed by the fire department and their suggestions were incorporated into the final product. The City of Lilydale is also anxious to �r::i adopt the same dacument for use in their city. DISCUSSION False alarms continue to be an expensive and time consuming problem for the public safety services. We have gone from 570 false police alarms in 1983 to an estimated 650 in 1985 and our continuous efforts to convince users to be more conscientious have not had a significant impact on the ., problem. False alarms deprive citizens of their right to a certain level of police and fire,service as time and manpower are monopolized in areas where and when it is not needed. In the ordinance we take the very simpie attitude that extra service recieved by senders of false alarms wili require extra fees paid by those alarm owners. A larger penalty is charged � for fire alarms because of the number of responders and eqipment involved. The police false alarms will increase with the number of false alarms, and in both cases, the first 3 false alarms will result in only . warning the person involved. In an effort to make the ordinance as,simple and manageabie as possible it does not require licensing of alarm systems, alarm companies or alarm installers. ALTERNATI VES Pass the proposed ordinance or continue to attempt to stem the growing problem through other, less punitive means. RECOMMENDATION That council approve the attached fatse alarm ordinance effective January t , 1986. :r � ;;;� ..:. �� S ✓ GITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE N0. (Codified as Ordinance No. a �� ) AN ORDINANCE REGULATING ALARMS AND ALARM SYSTEMS SECTION 1. PURPOSE The purpose of this Ordinance is to protect the City Public Safety personnel and services from the nuisance and negligent operation of alarm systems while providing the highest level of service to alarm users. SECTION 2. DEFINITIONS For the purpose of this Ordinance, certain words and terms are hereby defined as follows: � � 2.1 (1) Alarm Systems means an assembly of equipment or devices, either mechanically or electrically o�erated, arranged or designed to signal the presence of a hazard requiring urgent attention and to which public safety personnel are expected to respond. 2.1 (2) Audible Alarm means a device which, when activated, generates an audible sound on or near the protected premises. 2.1 (3) False Alarm, for the purpose of the Ordinance, means an alarm signal eliciting a response by public safety personnel when a situation requiring a response does not, in fact, exist, which is caused by the activation of the alarm system through mechanical failure, alarm malf unction, improper installation or the inadver- tence or misuse by the owner or leasee of an alarm system or his employees or agent. False alarms do not include alarms caused by weather conditions, power failure, or other causes that are clear- ly beyond the control of the manufacturer or the user of the alarm system. 2.1 (4) Alarm User means the person, firm, partnership, corporation, com- pany or organization of any kind in control of any building, structure or facility wherein an alarm system is maintained. SECTION 3. REGULATIONS AND REQUIREMENTS 3.1 Every person maintaining an audible arm shall post a notice con- taining the name and telephone numbers of the persons to be noti- fied during any hour of the day or night that the alarm sounds. Such notice shall be posed at the main entrance.to such premises in such a location as to be legible from the ground level adjacent to the building or kept currently corrected and on file with'the police or.fire department. 3.2 Audible alarms that sound like police or fire sirens are pro- hibited. � ' 3.3 Audible alarms sh4a11 have automatic shut off which will silence the signal wa.thin a period not to exceed 15 minutes. SECTION 4. FALSE ALARMS 4.1 4.1 (1) 4.1 (2) 4.2 4.2 (1) 4.2 {2} 4.2 (3) 4.3 Reports Required Alarm uses shall provide, inf ormation including, but i (a) Names, addresses and owner (if different}, upon request and on an ongoing basis, not limited to: telephone numbers of alarm user, alarar and alarm servicer. {b) Type of alarin and areas protected, �c) Keyholder or contact person in the even� of alarm problems. The alarm user shall, within ten (10) days of receipt of a"No�.ice of False Alarm", compl.ete and return the provided "False Alarm Repart." Tha.s report is �.o be returned to the appropriate City department (polic� or fire), and must be completed for each and every alarm transinitted. � Penalties � Fa1se Fire A1.armsi (a) A penal�y ofl$150,00 shall be paid ta the Gi�y by the alarm user for each and every false fire alarm, in excess of three {3}, zn any calendar year. � Ali Qther Fa1se Alarms �a) A penalty shall be paid to the Gity by the alarm user for each false alarm, other than a false fire al.arm, in excess of three (3) in�any calendar year. That penalty shall be $25.00 for fourth �'alse alarm and shalZ increase by $Z4.OQ for each succeeding false alarm within the �ame calendar year. � Paymen� Of Penalties — (a) Ali penalties must be paid to the City Treasurer within thirty (30) days of notice by the City �.o the alarm user. �ailure to pay the penalty within thirty (30} ciays of notiee wi11 cause ttie alarm user to be considered delinquent and subject ta an additional �ee equal ta ten percent {10%} af the penalty. Payment of delinquent penalties may be enforced thraugh civil action. Exceptians 4.3 (1) The United States'government, the S�.ate, the County, the Ci.ty ar any depar�ments th'ereof are exemgt fram the Penalties and Fees Section of this Qrdinance. i � � t-: �.�:. :- m 4.3 {2j The police or fire chief may excuse false alarms when there is evidence that the alarm was a result of an efforC or an order to upgrade, install, or maintain an alarm system, or if one or mare false al.arms result from the same malfunctian within a five (5) day period. SECTION 5. This Ordinance shall be in full force and effect £rom and after its publzca�zon according ta law. Enacted and ordained by the City Council of Che City of Mendota Heights this day af , 1985. ATTEST: Kathleen M. Swansan City Clerk 0 CITY COUNCIL CITY �F MENDt}TA HEIGHTS l.ly Robert G. Lockwoad Mayor . AHA2EMENTS-- r 'Real Estate: Appraved Nicholas & D.A. Bockwinke3. 704 Apache Lane Mendata He.ights, Mn. 55118 �2?-19850-020-p7 f •. Estate af Albezt J. Meyer � �k John Rowland 10Xx will,iam Ct. � Mendota Heights, Mn. 55118 �k27-Q2600-080-50 � Y 1 Navember 14� 1985' An ezrar was made in the diagram of the hame. It should be changed fro� a two story with na basement to a one story with besement. Drap 5$ for vaulted ceiling and drop the grade by ane half. Therefore, ths Market value should be reduced from $155,200 to $137,200 for payab3.e 198�. Upon review the property was found to be over-valued. This was substantiate+ by an appraisal submit�ed by the owner: Therefore, the Aiarket value shoulci be reduced from $41,500 to $20,000 for payable 198� CITY OF MENDOTA'HEIGHTS I MEMO November 14, 1985 , T0: Mayor and City Council FROM: Kevin D. F el�� Cit Admi stra'C'or y SUBJECT: Public Hearing Comments for Metropolitan Council Review of MegaMall Development � The Metropolitan Council has now completed its significance review report for the megamall in east Bloomington. I just received a 100+ page document in Thursday's mail and have not had time to read or comprehend it. I will � attempt to wade through it before Tuesday's meeting, and provide you with a very brief summary, so that you can decid�e whether the City of Mendota Heights wishes to offer any comments at the public hearing. � � The public hearings are scheduled to begin Wednesday, November 20th and run as many days as it�takes. Obviously, if we are going to offer any City comments, they will have to be approved by the Council Tuesday evening. KDF:madlr ��: � " � i �::i , - , - CITY OF MENDOTA HEIGHTS P1EM0 November 14, 1985 � T0: Mayor, City Council and City '��r I FROM: Paul R. Berg,ICode Enforcement Officer SUBJECT: CAO #85-09, Single Family•Construction, Lot 3, Block 1, Valley View Oak INTRODUCTION � .:; , David Lucast of Crelative Shelters, Inc., on behalf of Rich Swanson, owner of the property lo'cated at 1908 Glenhill Road, has made application to construct a single family dwelling on Lot 3, Block 1, Valley View Oak. This property falls within the boundaries of the Critical Area Overlay District. DISCUSSION I � The building and site plans are in compliance with City and State Codes and ordinances, therefore, the applicant requests Council review and approval ;:;; of the permit as submitted under the Modified Site Plan approval. : � Staff has determined, upon review of the site plan and topography submitted, that there will be no construction proposed within 40 feet of a 40 percent slope/bluffline. RECOMMENDATION Staff would recommend approval of the Modified Site Plan section of the Critical Area Ordinance as requested. � ACTION REQUIRED � If Council wishes to implement the staff recomnendation to approve the Modified Site Plan under�the Critical Area Ordinance it should pass a motion of approval. i 0 0 � PRB:kkh ' � CITY OF MENDOTA HEIGHTS MEMO November 15, 1985 T0: Mayor and City Council �� FROM: Kevin D . �zk�l � I City A in st�ator � SUBJECT: CAO 85-09, SWANSON, MODIFIED SITE PLAN APPROVAL il It should be noted that the under Action Required., the motion should include refund of the $100 Critial Area Ordinance fee, since there will be no development�within the 40 feet of the 40� bluffline. � KDF:madlr 1 � � ::: ,.; "� :. � � � . ._. CITY OF MENDOTA HEIGHTS T0: Mayor and City Council MEIv10 '� , November 15, 1985 • FROM: Kevin D. F 1 • City Ad�yf�� ! • i t , SUBJECT: Request by Polic.e Chief Delmont for Leave to Assist Red Cross Relief Effort � . , Attached is a memorandum from P.olice Chief Dennis Delmont, requesting a two week, paid leave to assist the American Red Cross in its relief efforts for flooding in Virginia and�West Vi�rginia. As I think most of you are aware, Dennis has put a lot of time and effort into emergency preparedness and disaster � relief over the past coup� of years.. He was a prime participant in developing :y: the aircraft disaster drill we had last spring, and working with Dakota County ... and the Red Cross to prepare for other disaster scenarios in the area. I can . not think of a better way for�him ta accentuate his training so far than to participate in an actual disaster relief effort. Therefore, I recommend that Council concur with his request by granting the two weeks of paid leave. s�+ .:: � KDF:madlr I 11115185 MEMORANDUM T0: Kevin Fraz�ll City Admini�trator FRQM: Dennis Delmant Director of Emergency Preparedness SUB.JECT: Request for Assistance by The American Red Cross lNTRpDUCTlON The Disaster Services Sectian 4f the American Red Cross has asked if ! would be available tn spend iwo weeks in the ilood stricken areas of Virginia and Wes�. Virginia assisting in mass feeding, she)ter management, and victim interviewing. . HI STORY The American Red Cross has fie}d staff warking to mitigate disasters in the New Orleanslgulf coast area, the eastern seab�ard and now Cvl�mbia. Their manpower is becoming depleted and there is very littie relief available. They are now asking selected people to vaiunteer. Because of my work with the ARC in the disaster preparedness area, they have asked if I wQuld be availble. Their greatest need is far short term relief in the flooded areas of Virginia and West Virginia. The work would include shetter management, mass feeding, victim fnterviewing and damage assessment and would involve a commitment of approximateiy i 2- i 4 hours a day for a maximum of 2 weeks. 1 wouid take part in an intensive block of training and orientation that.would be done on my own time prior t4 departure on Friday, NQvember 23rd, All travel, lodging and food would be pravided by the ARC. QiSCUSSiQN There is a good passibiiity that the effarts in the guif caast wiii be completed soon, and those workers will be availabie for use in the other areas, In that case volunteers would not be needed. In the event that more assistance is needed, I would very much like to go. 1 believe that actually being invoived in a disaster situati�n wvuld be an invaluable learning opportunity and wauld greatiy enhance my ability to effectively operate in the capacity of Emergency Preparedness Director if we should encounter a local emergency. I would also be providing a valuable service ta a wQrthwile org�nization. The only cost to the City would be my salary during the two weeks. I only have two week� Qf vacation per year so l cannat absorb the time myself. ACT10N REOUIRED That you approve my participat�ion for a maximum of kwa weeks, if needed. w I i CITY OF MENDOTA HEIGHTS 'i MEMO November 15, 1985 I T0: Mayor and City Council j FROM: Kevin D. Fr el I� � � City Admi stra�'or ' SUBJECT: Yorkton Developer's Agreement • Attached is a copy of a proposed Developer's Agreement, which was drawn up by Public Works Director Jim Danielson for the Yorkton development. As I am meeting with developer Larry Lee at 2:00 P.M. this afternoon, November 15th, it is uncertain at this time whether the final Developer's Agreement will be identical. An amended agreement will be provided to Council Tuesday evening. I The major issue in the Agreement which Mr. Lee and I will be discussing is Item 5, the Park Contribution.� Since it has been some time since Mendota Heights has had a subdivision of industrial property, we have no precedent for a park dedication fee. While City ordinances require a 107 land or cash equivalent dedication from any development, that tends to be quite excessive on industrial property, both from the standpoint of the much higher value of the land, and because it is harder to justify a link between industrial development and demand on the City's park system. j At it's October meeting, the Parks Commission considered this issue, and voted to recommend a 5� park dedication requirement for the Yorkton development. This was based on a survey (copy attached) done as`a part of our master park study, and was endorsed by our Parks Planner as being a realistic figure. While Mr. Lee has generally agreed to this amount, he has indicated a desire to negotiate the terms of how and when the amount of money will be paid out. These issues will be addressed in the amended agreement to be provided Tuesday evening. KDF:madlr attachment ' 4 DEVELOPER'S AGREEMENT CONCERNING A COhIIrtERCIAL DEVEIAPMENT ON 55+ ACRES IACATED IN THE SOUTHWEST QUADRANT OF LEXINGTON AVENUE AND TRUNK HIGHWAY 110 MENDOTA HEIGHTS, MINNESOTA This agreement, made and entered into this day of , 1985, by and between the City of Mendota Heights, Dakota County, Minnesota, (hereinafter called the "City") and Yorkton, Ltd., 1690 University Avenue, #180, St. Paul, Minnesota 55104, (hereinafter called the "Developer"). W I T N E S S E T H: WFiEREAS, Developer proposes a plat f or a commercial subdivsion in Mendota Heights to be known as Centre Pointe South consisting of eleven (11) commercial lots on approximately 55 acres located in the southwest quadrant of Lexington Avenue and Trunk Highway 110; and WHEREAS, public services are needed by the Developer•from Mendota Heights in order to proceed with said development; NOW THEREFORE, it is hereby agreed by and between the two parties as f ol lows : 1. Developer has petitioned the City for needed public improvements .'•�; , (Sanitary Sewer, Storm Sewer, Watermains, Streets and Lighting). Mendota Heights will proceed as expeditiously as possible with hearings and such additional proceedings as may be required to cause public improvements to be installed. It is recognized that the Developer's plat is not the only property to be served by this project so all the required public hearings for assessments will need to be completed. � 2. Developer will provide at no cost to the City and Mn/DOT all -needed temporary and permanent construction and ntility easements and right—of—way to install said improvements. 3. Developer desires to begin construction on a Conference Center on Lot S, Block 1, in advance of completion of public facilities. 1 m The City is willing to allow that construction to commence with the understanding that�no Certificate of Occupancy will be issued for the building until completion of the public facilities. It is f urther understood that there may be conflicts between Developer's contractor and City's contractor and that a temporary separate access road off,the public right-of-way may need to be installed. ' t Whether or not this access road will be constructed will be at the I . discretion of the City and at no expense to the City. Any damage done to the public facilities by the Developer or his Contractor will be corrected by the City and costs charged to the Developer. •� 4. Developer will be completing site grading in advance of the public ' �� utilities construction. Developer agrees to protect the environ- ment by use good of erosion control methods. Minimum requirements will consist of topdressing, seeding and mulching disturbed areas within 30 days of site work completion, as well as the use of - � - ; --- _ _ . staked hay bales where concentrated surface water runoff takes place. ' As art of the site radin the develo er will be radin the P 8 g P 8 g • public street right-of-way. Developer agrees to construct all , fill areas with engineered fill not less than 95% Standard Proctor Density. Filling within the right-of-way shall be supervised by a qualified soils engineer with a minimum of 2 compaction tests taken per 100' station to verify work in fill areas. 5. - Developer ��u�6rf�ue ��' . i , ne y e i y ounci in ' -�vn -and--Ret�est�ort-C-ommi-ssian .- 2 0 ':u _ ;�:; 6. Developer has requested that a 20 foot wide landscaped center island be constructed on Centre Pointe Drive. After construction, maintenance of this center island will be accomplished by the � Developer. 7. There are existing buildings on Lot 7, Block 1 that may be in the way of roadway construction. Demolition of the buildings will have to be done as.part of the site grading. No new building permits will be issued for that lot until all structures are removed. YORKTON, LTD. BY— Its CITY OF MENDOTA HEIGHTS Robert G. Lockwood, Mayor Kevin D. Frazell, City Administrator 0 Y �. BOARD OF DIRECTORS ,�. MRS. ULIJ�4 IFtVINE OODGE /�� j�� PRESIOfNT ,`j � PHYLLIS ABRAHAMSEN ALMA DERAUF THOMASOODGE � LEE DRISCOLL CLOVEREARL WILLIAM HUEG Mr. Dick Putnam IRNTtil1 L_VAN�ER TMOMASMAIRS �andem Corporation GALENPATE 6440 Flying Cloud Drive GINNIERECORD Eden Prairie MN 55344 ROBERT RIDDER ! VICENTA SCARI.ETT GORDON SHEPARD STEVENTOUREK Dear Dick: WILLIAM WARD,JR, WILLIAM WEST As we discussed at our recent meeting, the Building & Grounds Committee of the Dodge Nature Center met on November 11, 1985, and considered, among other matters, the various Tandem proposals for the property contiguous to the south border of the DNC - Lilly property. Zlrv�a� Jrv«re ;DoQge �Vat.ure �e�rter 17f6 CHARLTON STREET WEST SAINS PAUL, MINNESOTA 5S1 18 (��x� 4as-as>> November 18, 1985 JAMES M. MALKOWSKI EXECUTIVE DIRECTOR Herewith is the concensus of the Building & Grounds Committee on the following: 1. We are opposed to any extension of the western-most cul- de-sac or any part thereof onto DNC land. We suggest that the cul-de-sac dead-end at the lot line. 2. The sketches labelled A, B, & C, showing possible development of roads and building sites in varying degrees on DNC land is not permissable due to deed restrictior�s. - 3. The NSP easement and the exact location of the lot lines must be established and shown on the maps. 4. We express our committee's concern over the proposed density in this and future phases of the development. This concern will be referred to the fiall DNC Board for their action and/or reaction at their next meeting. Mr. Dick Putnam S•','� Tandem Corporation Page 2 As we discussed, our concerns for the DNC property are with the availability of.water, reasoriabl.e access possibilities for the DNC western area,-and a roadj.driveway access to the cabin on the eastern area of our'property. Our f.urttier concerns and recommendations relative to your area south of Huber Drive, i.e. park area and scenic easements, were covered at our recent meeting. We will appreciate it if you will keep us advised on your progress. , � -� ! Sinoerely, . ` � � �.,��,, ; �� . � �' . ' � %�, • .- �� / , / � �ames M. Ma�� kows,ki ' . - iExecutive pirector , ��J'/ ' , l. / G1 �d s � �Jaivs . � Thomas G. Mairs, Trus� Chairman, Building & Grounds JMM: kj -cc: Mrs. Olivia l. Dodge Mr. Kevin Frazell, City Administrator '�` Mr. Jim Danielson, Public Works Director, City Engineer ✓ � ✓c-Ya- 1 \/-AUII{1l1 � 11/19/85 CLAIMS LIST , 15-Engr � AMOUNT a�.�o 44.70 4/ 10.50 10.50 *� 159.95 159.95 *� 1�200.00 1 �200.00 *i 791.12 791.12 *� 92.45 92.45 *i 55.00 55.00 *� 55.00 55 . �J 0 *.� 29.62 29.62 *� 116.10 22.90 139.00 *� 4�143.D0 4�143.00 *� b06.14 591.56 1r197.70 �' 113,358.70 113,358.70 y 235.44 23:i.44 *i 93.50 93.50 +� � 20-Police CHECK REG�� 3�-Fire 40-CEO VEND03 ITEM DESCRIPTION A P A DESIGNS/COOES BILLS �JN SHOP MISC SP�YS BYTECH CO�P COMPUTER DESK OSN INr"0 �UCS COMP NEEDS STUDY DAKOTA CTYHWY DEPT CITY SH SIGNAL COST KENNEDY S�ORTS STUN GUN/NO�STER TREAS STAtE MINN 1/15-1b SEMINAR M P E L R A 12/13 WKSHP FRED PF�I=FER C4VERALLS SPEED �RI,VT INC PRINTING/COLLATING SPEED PRIVT INC MASTER CAROS VISU SENE2 CLEAN BAL SAN SWR SEALING MORTON TH�KOL INC SAFE T SALT MORTON THOKOL INC SAFE T SALT� H DANN�R TRKG INC PYMT 2 SEMI FINAL OUALITY GROUP INC 6 FT BENCN AiR COMM �NC RPRS2281 50.00 AMER NATL BANK FEE 3/1/75 80S ,283.75 AMER N�1Tl BANK INT 3/'J/75 BDS 8r333.75 *� ' _ 887.50 ANDERSEN EARL F&ASSO POSTS/SIGNS LGFJL .1V-i�l10tDL 1(1�C 60-Utilities 70-Parks 80-Planning 90-Animal Cont ACCOUNT N0. INV. oi-aao2-lio-io 0 01-4305-020-2'0 3: O1-4b00-110-10 1� 01-4480-110-10 01-4211-420-�0 2: 01-4410-020-20 1: 07-440D-DOQ.-DO 01-4400-110-10 0�-4490-050-50 7� 01-4305-020-20 4: 01-4305-040-40 4: 15-4330-475-60 Z� 01-4421-050-50 4i 01-4421-050-5U 4; 98-4460-826-00 10-43D5-000-00 4f 0�-4330-450-30 51 13-4226-000-00 '13-4456-000-00 01-4420-050-50 55 AMOUNT t�87.50 *� 1,082.00 2r224.00 3r306.00 *� 24.21 2a.2� *r 3.43 26.86 10.68- 3.43� 13.12 3.43 39. 59 ti 3.75 3.75 115.15 3.76 126.41 *� 12.77 22.50 25.36 10.80 14.32 10.10 95.85 *i 4.55 12.30 1.61 18.46 *� CHECK REGISTER VEND02 ARNESON FJcL OIL SUC ARNESDt� FJEL O.IL SUC AT & T IN�O SYSTEMS B&J AUTO SPLY B&J AUTO SPLY 8&J AUTO SPLY B&J AUiO SPLY B&J AU�O SPLY 8&J AUTO �PLY BD 1JATER �OMMISSION 8D WATER �OMMISSION BD WATER �OMMISSION BD WATER �OMMISSION CITY MOTO� SUPPLY CI7Y MOTOR SUPPLY CITY MOTOR SUPPLY CITY MOTOR SUPPLY CITY MOTOR SUPPLY CITY MDTOR SUPPLY COAST TO CDAST COAST TO ��AST COAST TO C�AS7 ITEM DESCRIPTION R£GULAR NO LEAD NOU SUC CAM NOOKS PARTS RTN CAM HOOKS SPARK PLU�S CAM HOOKS OCT SUC OCT SUC OCT SUC OCT SVC S BEAM AC S BEAM MISC PARTS MISC PARTS MISC PARTS M1SC PARTS CONVERTER PLUG LINSEED OIL GLASS 74.15 CONTEL CR=DIT CORP PYMT48 118.65 CONTE� CR=�JIT CORP PYMT48 59.32 CONTEL CR=OIT CORP PYMT48 252.12 *� � ACCOUNT N0. INV� ai 01-1210-000-D0� 01-1210-000-0.0� 01-4210-020-20� 01-4305-050-50� U1-4305-O50-SO � 01-4305-050-50� 01-4305-070-70� 01-4330-490-70� 15-4305-060-6Q � 01-4425-310- -'� D1-4425-310 01-4425-315-30 75-L425-370-60 01-4330-490-2D }:l 01-4330-460-30 i; 01-4330-490-50.� 01-4330-490-50�3 01-4330-490-70 � 01-4330-490-703; 01-4305-020-2U, 1 01-4305-070-70 `�? 01-4330-490-50 � 01-4210-020-20 'I 01-4210-110- 2 05-4210-105-__, 1 IOUNT 20.00 53.34 41.72 76.00 33.01 224.67 *� 70,000.00 33.10 6,100.00 75� 133.1 0 *� 8.82 18.64 27.46 *.- 29.75 29.75 *� 32.31 66.19 198.50 �— 250.00 25U.fl0 x� 5.12 19. 0 7 31.57 55.76 *� 89.93 89.93 * � 376.32 125.88 5b.33- 2.22 39.28 9.85 21.84 38.16 CHECK REGISTER VENDOZ DAVIS ELE�TRONIC SUC DAVIS ELE�TRONIC SUC DAVIS cLE�TRONIC SVC DAVIS ELE�TRONIC SUC DAVIS ELECTROlVIC SVC FIRST NAT_-ST PAUL FIRST fVAT_-ST PAU�. FIRST NAT_-ST PAUL FRAZcLL K=VIN �RAZ�"LL� K_UIN I C �1 A ICMA RC ICMA RC IDS LIFc INS CO KNUTH TOM KNUTH TOM KNUTH �DM LAKELA�bD =ORD LANGULA H�WE LANGULA H�WE LANGULA HJUE LANGULA HD�JE LANGULA H�:JE LANGJLA H�WE LANGULA HDWE LANGULA H�WE ITEM DESCRIPTION PARTS RPR/PARTS RPR/PARTS BATTERIES RPR/PARTS PRIN 12/7/82G0 F�E 12/1/82 GO INT 12/1/82 GO 11/13 EXPENSE 9/30&11/SEXPENSES Si1PR PRACT EDITION 11/8PAYROLL 11/SPAYROLL NOV PYMT MILEAGE THRU 11/12 MILEAGE 7HRU 11/12 MILEAGE THRU 11/12 RPRS/PARTS SODIUM LAMPS LANTERNS OCT DISC BOLTS/NUTS SEAL BEAM/BULBS KEROStNE MISC SPLYS LINK/CHAIN ACCOUNT N0. INV. # O1-4330-450-3D llt 01-4330-450-30 llt 07-4330-450-30 1'1 ( 01-4330-450-30 27: 01-4330-450-30 llt 12-2115-000-00 12-4226-000-00 12-fi456-000-00 01-�400-110-10 01-4400-110-10 01-4400-020-20 101 0'1-Z072-000-00 O1-�+134-110-10 01-2072-000-00 136 01-4415-040-40 51-aai5-925-DO 98-4415-826-00 01-4330-46D�-3D 01-4305-030-30 214 01-4305-030-30 183 01-4305-030-30 01-4305-030-30 182� 01-4305-030-30 217 D1-4305-030-30 275' 01-4305-030-30 216 O1-a335-310-50 183; 4MOUNT 557.22 k� 819.15 13.24 71.25 13 .15 337.70 51.45 13.15 1�319.09 *.� 21.45 21.45 28+75 21.50 93.15 t % fi2.40 b2.40 *�� 22.78 22.78 *� 25.00 16.00 120.11 27.80 188.�1 */ 19.38 3.40 3.40 11.70 17.62 b.F30 62.30 * i 150.00 isu.00 * � CHECK REGISTER VEN00� I�TEM DESCRIPTION LOGIS L06IS LOGIS LOGIS LOGIS �OGIS LOGiS MtND N�TS 4UE3CiISH MEND HGTS RUSE3ISH MEND HGTS RUBBISH MEND H6TS RUBBISH MIDWES� SIREN SERV MINN D=�T �F REV MiNN FIRE INC MINN FIRE INC MINN FIRE INC MINN FIRE INC MINN MWTUAL LIFE MINN MIJTUAL LIFE MINN MIJTUAL LIFE P1INN !1�ITUAL LIFE MINN MI�TUAL LIFE MINN Ml1TU�L LIFE MINN T�AMSTER-LOC320 OCT SUC OCT SUC OCT SVC OC7 SUC OCT SUC OCT SVC OCT SUC OCT SUC OCT SUC ocr svc OCT SVC NOV CON7R OCT SPEC FUEL TAX ORY CHEM RECHARGE NOZZLE RPR PARTS NOU PREM NOV PREM NOV PREM NOV PREM NOV PREM NOV PREM NOU DUES 23.25 NELSON RA�IO COMM NOV MTCN 2i.25 * / ACCOUNT N0. I"�f��. 01-4214-110-10�� 03-4214-000-00'�': 05-4214-105-1��: 90-42i4-000-00�' 15-4214-060-60 �_' 1b-4214-000-0��.< 21-4214-000-00�� 01-4280-310-50=: 01-4280-310-70.: 01-4280-315-3Q : 15-4280-310-60.` 07-4330-000-00 : 01-432Q-O50-SO � 01-4305-030-30 � 01-4305-030-30 ! 01-4330-4b0-30 : 01-4330-450-3D : 01-2074-U00-00 ; 01-4131-020-20 : 01-4131-021-20 � 01-4131-050-5D . 01-4131-070-70 , 01-4131-110-1D : 01-2075-000-00 01-4330-450- . 1HOUNT 350..59 264.t�7 32.09 118.50 20.61 20.60 234.87 yb.42 214�91 20.61 1,374.17 4.� 39•85 34.56 34.58 19.50 317.21 445.70 *,� 115.90 115.90 *� 7.35 107.b6 115.01 *,i 23.04 23.04 �i 15.75 15.75 *� 7.99 7.99 *.� 141.y5 141 .95 */ CHECK R�GISTER VENDOZ ITEM UESCRIPTION NORTHERN 3T P01JER CO NOU SVC NORTHERV ST POWER CO NOV SVC - NORTHERN ST POWER CO NOV SVC NORTHERV ST PONER CO NOV SVC NORTHERN iT POWER CO NOV SUC NORTH�R�V ST PO�iER CO �OV SUC NORTNERN �T P041ER CO NOV SUC NORTHERiV ST PONER CO NOV SVC NORTHERN ST POWER CO NOV SVC NORTHERN ST POWER CO NOV SUC NORTHNEST_RN BELL NOV SVC NORT�iWE�ST=RN BELL NOU SUC NORTHWE.ST_RN BELL NOU SUC NORTH�iEST_RN BELL NOU SUC NORTNWEST�RN BELL N�V SUC OSWALD FIR� HOSE WRENCHES SB�T Or� IC= PROD AOD MCH ROLLS S�,T OFFI C= PROD MI SC SPLYS SHA41 LUM6=R CO 2X4S SHIELY J! CO FILL SAND SNYDER DRJG STORES CAR 4lAX SOUTNVIEW �HEVROLET PARTS302 ACCOUNT N0. INV. 01-4211-300-50 01-4211-315-30 01-42»-320-70 01-4211-420-50 01-4212-310-50 01-4212-310-70 01-4212-315-30 01-4212-32D-70 15-4211-400-60 15-4212-310-60 D1-4210-020-20 01-4210-D50-50 01-42'l0-070-70 05-421D-105-15 15-4210-060-b0 01-4330-460-30 8C 01-4300-110-10 PS 05-4300-105-15 P� 01-4305-070-70 24 01-44Z2-070-70 12 01-�330-440-20 72 01-4330-490-70 11 32.00 SOUTNVIE41 GAR�EN CTR S00-PEDWAY 10-4460-000-00 10 3HOUNT 3?_.00 *r 9.00 9.00 18.00 36.0 0 */ 13.62 13.52 *� 136.01 13b.01 *� 12,963.�1 13.24 257.73 117 .4 0 280.59 76�133.10 8�333.75 5�Ob2.12 51.45 13�15 19.07 113�390.27 �16�b34.98 MANUAL CHECKS: 10915 230.00 10916 15.00 10917 8.00 10918 4,866.74 10919 4,075.98 10920 2,589.32 10921 200.00 10922 1,501.26 10923 22,603.75 10924 4,585.46 40,675.51 6.Y'. 257,310.49 CHECK REGISTER VEND02 STATE �REAS STATE TREAS STATE �REAS SUN Nc41SPAPERS TRAIL �OD6E INC FU�� 01 TOTA� FUND 03 TOTAL FU110 05 TOTAL FUND 07 TOTAL FUND 70 TOTAL FUND 12 TOTAL FUND 13 TOTAL FU�V�] 15 TOTAL FU�D �6 rora� FUNO 21 TOTAL FUND 51 TOTAL FUND 98 TOTAL TOTAL Sc Museum Mn Assn Urban Mgmt Mn. DNR DC Bank Comm. Revenue St. Treas SS F�nd DC Bank SCCU City M.H. Payroll Acct I�TEM DESCRIPTION NOU INS NOV IN� NOV INS EASEMENT VAC HRG RPRS GENERAL FUND WATER REVENUE FUND ENGR ENTERPRISE CIVIL DEFENSE SPECIAL PARiC FUND EQUIPi�ENT CERTIFI�ATES STATE AID DEBT SERUICE SEWER UTILITY TID I79-7/81-4/82-2182-b INDUSTHIAL DEVELOPMENT I79-3 MIRIAM-HIAW ORAINA I84-6MH RD LEX �5 MSA Word Star Wkshp REgr. K. Frazell Road Kill Permit 11/8 FIT 1�/25£�11/8 SIT 11/8 FICA 11/$ payroll Deductions �� Net Payroll 11/8 ACCOUNT N0. I �J��. 01-2074-000-00 �'r 01-4131-02�-20 � 01-4131-110-10 a�: O1-a240-080-80 i�A`�: 01-4330-440-20 4�� LIST OF 1985 CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON NOVEMBER 19, 1985 Masonry License: Topp Construction Gas Piping License: Dependable Heating S. & L. Heating Company Flare Heating and Air Conditioning Company Harris Mechanical General Contractor's License: Merle's Construction Company Summit Builders Valley Investments Construction Company Creative Shelters, Inc. Sons Construction D.J. Kranz Company, Inc. Heating and Air Conditionin License: Dependable Heating S. & L. Heating Company , Flare Heating and Air Conditioning Company Harris Mechanical � � Page No. 2400 November 19, 1985 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting CHeld Tuesday, November 19, 1985 Pursuant to due cell and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 750 South Pleza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order st 7:30 o'clock P.M. The followin< members were present: Mayor Lockwood, Councilmembers Blesener, Hartmann and Witt. Councilmember Cummins had notified the Council that he would be out o£ town. . AGENDA ADOPTION Councilmember Hartmann moved adoption of the agenda for the meeting including additional items contained in the add-on agenda and deletion of consideration of a request from Yorkton Ltd. for developer's agreement end permit approvels, and addition of reconsideration of the Mendota Heights Associatea housing revenue bonc request. Councilmember Witt seconded the motion. Ayes: 3 Nays: 1 Blesener APPROVAL OF MINUTES Councilmember Blesener moved approval of the minutes o£ the November 4th special meeting. Councilmember Nartmann seconded the motion. Ayes: 4 Nays: O Mayor Lockwood moved approval of the minutes of the November Sth meeting with correction. Councilmember Witt seconded the motion. Ayes: 4 Nays: O CONSENT CALENDAR Councilmember Hartmann moved approval of the consent calendar as aubmitted and recommended £or approval as part of the regular agenda, along with authorizetion for execution of all necessary documents contained \ therein. a. Acknowledgement of the Treasurer's monthly report £or October. b. Approval of the modi£ied critical area site plan for construction of a residence on Lot 3, Block 1, Valley View Oak Addition along with approval of a re£und of the 5100 Critical Area Ordinance application fee <CAO 85-09, Swanson). � Ayes: 4 Nays: O PUBLIC COMMENTS c. �� e. Page No. 2401 November 19, 1985 Authorization for an increase in the City's mileege reimbursement rate to 21 cents per mile. Approval o£ the List o£ Claims dated November 19, 1985 and totalling 5257,310.49. Approval of the list of contractor licenses, granting licenses to: Topp Construction Dependable Heating S & L Heating Co. Flare Heating & Air Conditioning Co. Harris Mechanical Merle's Construction Co. Valley Investments Construction Co. Creative Shelters, Inc. Sons Construction D.J. Kranz Co., Inc. Dependable Heating S & L Heating Co. Flare Heating & Air Conditioning Co. Harris Mechanical Masonr.y License Gas Piping License Gas Piping License Gas Piping License Gas Piping License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License Htg/Air Conditioning LicensN Htg/Air Conditioning Licens� Htg/Air Conditioning Lic -,� Htg/Air Conditioning License Councilmember Witt seconded the motion. r James Losleben, 815 Hazel Court, asked why the agenda has been changed to include the Mendota Heights Associates proposal. Councilmember Hartmann stated that the developer has requested consideration o£ a single, �10 million revenue bond issue for 150 units. He stated thet he voted no on the November 5th request for two S10 million issues for 300 units because it did not meet the comprehensive plan amendments. Councilmemb�r Hartmann informed the audience that the developer had contacted him to request reconsideration and that he feela that if the developer can meet the Comprehensive Plan requirements, the City would have something to gain by reconsideration. Bernard Friel, 750 Mohican, submitted an additional petition opposing southeast erea zoning'changes an� stated that opposition to the Riley pro�ect is implicit. He informed Council that the total number of people who have signed the petition is ebout 800, approximetely 10% of the community'a residents. He l' � Page No. 2402 November 19, 1985 stated thet he is outraged that the matter has been placed on the agenda at such a late time and most outraged that the principal opponent on the Council, Councilmember Cummins, is not present to participate. He pointed out that at a meeting four weeks ago discussion on the matter had been delayed until the Mayor arrived to participate. He stated that the scope of the pro�ect had changed, suggested that Council is avoiding the public hearing process in the manner in which this is done, and stated that statute requires that i£ there is a material change a re- hearing must be conducted. Mr. Friel stated that the proposal was changed to 300 units last meeting and w� defeated on a 3-2 vote and now the proposal is for 15 units, which is not what the public hearing was held on. He felt the Council is not giving Councilmember Cummins an opportunity to be heard and that he represents a large number of the residents. Mayor Lockwood responded that the discussion on the comprehensive plan amendments had not been delayed et his request and that in fact he had suggested that tr� discussion proceed without him. ABATEMENTS Assistant Co. Assessor Peterson wa�resent to review and request approval of abatements for two properties. ; '>: After discussion, Councilmember Witt moved approval o an abatement to Nicholas & D.A. Bockwinkel for Parcel No. 27-19850-020-07, reducing the market value £rom 5155,200 to 5137,200 for taxes payable 1985 and to th estate of Albert J. Meyer £or Parcel No. 27-02600-080 SO, reducing the market vslue from 541,500 to 520,00� for taxes payable 1985. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: O FALSE ALARM ORDINANCE Police Chief Delmont reviewed his memo end proposed false alarm ordinance, informing Council that there have been in excess o£ 580 false alarms in 1985 and that about 85% o£ all such alarms are due to errors b � slarm users. He stated that he feels it necessary to ' impose a charge for false alarms: continuous efforts to convince uaers to be more conscientious have had o little impact on the problem and false elarms are bot; expensive and time consuming for both the police and £ire departments. He reviewed the proposed penaltie�. for false alarms in excess of three per year, answerc� Council questions and recommended ordinance adoption. ��Ayes: 4 I�ays: O l •Page No. 2403 November 19, 1985 Councilmember Witt moved edoption of Ordinance No. 221, "AN ORDINANCE REGULATING ALARMS AND ALARM SYSTEMS," the ordinance to be effective on January�l, 1986. Councilmember Blesener seconded the motion. RED CROSS DISASTER Mayor Lockwood read portions of a memo from Police SERVICES Chief Delmont requeating approval to participate in the American Red Cross disaster relief activities in Virginia and West Virginia. Councilmember Witt moved to approve Chief'Delmont's request to assist the American Red Cross and approval o£ a two-week paid leave towards that ef£ort. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: O HEARING - EASEMENT Mayor Lockwood opened the meeting for the purpose of e VACATION public hearing on an application £rom Roger Riley for the vacation of a street and utility easement acro=s Lot 8, Block 2, Ivy Falls West Addition. Public Works Director Danielson informed the Council that Mr. Riley has executed a new utility easement fo* sanitary sewer and recommended vacation of the existing, unneeded First Avenue street easement. Mayor Lockwood asked for questions and comments from the audience. There being no questions or comments, Mayor Lockwood moved that the hearing be closed at 8:20 P.M. Councilmember Blesener seconded the motion. Ayes: 4 Nays: O Councilmember Blesener moved adoption of Resolution No. 85-89, "RESOLUTION APPROVING VACATION OF FIRST AVENUE STREET EASEMENT LOCATED WITHIN LOT 8, BLOCK 2, IVY FALLS WEST ADDITION." Councilmember Witt seconded the motion. Ayes: 4 Nays: O CASE NO. 85-29, Mr. Jim Griggs, from Leroy Sign Company, was present LINVILL on behalf of Mr. Ralph Linvill to'request a variance from the sign setback requirement at 2401 Pilot Kn Road, Dakota Business Plaza. Mr. Griggs stated th although the Planning Commission recommended approval o£ a 12 £oot setback, the applicant is requesting a "zero" setback. He informed the Council that the City C � Ayes: 4 Nays: O Page No. 2404 November 19, 1985 acquired a seventeen foot right-o£-way easement from Mr. Linvill for potential Pilot Knob Road widening and approval o£ the vsrisnce would allow placement o£ the sign at the new property line. He stated that placement of the sign at the recommended 12 foot setback from the new property line would disturb plantings which have already been placed and would bring the sign so far back that it might impede visior o£ drivers leaving the facility's parking lot. He informed Council that i£ the zero setback is approved, Mr. Linvill will agree to move the sign at his own expense at such time as the street is widened. After discussion, Councilmember Blesener moved approval o£ a 28 foot sign setback variance to allow location of the proposed sign twelve feet from the property line. Councilmember Witt seconded the motion. MENDOTA HEIGHTS Councilmember Hartmann stated that he will move to ASSOCIATES REVENUE reconsider the Mendota Heights Associates housing BONDS revenue bonds because that would be the only way Council could consider the proposal for S10 million o: financing £or 150 units. He pointed out a motion for ,-•.� preliminary approval of �10 million in housing bonds was made at the last meeting in October but that the motion was withdrawn. Councilmember Blesener was opposed to reconsideration end felt the issue should come before Council again. She pointed out that at the last meeting Council took action to deny housing bonds and stated that she believes Council should stand behind that decision. She felt that the fact that Mr. Riley left the Council chambers when the motion for s10 million was made and stated thet he could not live with that amount of financing and now comes back asking for that same amount speaks poorly of his credibility. She stated that she had made the motion £or approval in October but that she could not support such a motion now given Mr. Riley's stetement plus the public opposition and petitions along with the recent action on comprehensive plan amendments. Councilmember Witt stated that Councilmember Blesener had made many good points but indicated that even though Council has considered the financing issue several times, she would be willing to listen to comments from both the public and the developer and asked the City Attorney for his opinion on bringing the matter before the Council again. She also pointec s:::.� � Ayes: 3 Nays: 1 Blesener Pa3e No. 2405 November 19,•1985 out that the request is only for preliminary approvai. and the City Council could state that it has no obligation £or further approval and that the develope must meet all Council requirements or there would be no finel approval. City Attorney Tom Hart stated that he sees no problem with Council taking action to reconsider: the public hearing was held for four separate issues for S10 million each and 150 units £or each issue. He noted that the motion in October for.preliminary approval o S10 million was appropriate at that time and would no be inappropriste now. Councilmember Blesener felt that reconsideration should not be made this evening given the absence of one of the Council members. Mayor Lockwood expressed his agreement but pointed ou that Councilmember Cummins' position is known to the Council, and that even if Council voted to reconsider and to grant preliminary approval Councilmember Cummins will be given ample opportunity at the nex* meeting to express his comments. Councilmember Hartmann moved reconsideration o£ the Mendota Heights Associates preliminary housing revenu bond application. Mayor Lockwood seconded the motion. Councilmember Hartmann indicated that he would make motion to give preliminary appr.oval to S10 million in financing with the proviso tht the development meets the recently implemented comprehensive plan amendments. In response to a question from Council, Attorney Hart stated that if such a motion is made it should specify that the City has the discretion to not issue the bonds at all and absolute discretion and freedom to require changes in the development plan for any reason whatever and that there will be no cost to the City by the Developer if the final bonding request is not approved. Mayor Lockwood stated that as part of the metropolite area, Mendota Heights has certain obligations it must meet and that one of those obligations is to prov' . £air share of low to middle income housing. He s, e� that he does not feel that 150 units of additional apartment units in Mendote Heights, located on the land south of Mendota Heights Road, would adversely � C � Pege No. 2406 November 19, 1985 affect the health and wel£are, living standards or traf£ic volumes of the community. He felt that there ere many homeowners in the City who will someday want to sell their homes and move into condomonium or apartment housing in the City. He felt that this is an opportunity £or the City to get rensonably high quality apartments end stated that the only reason he would support a motion for preliminary approval of S1G million in financing is to give the developer a chance to prove he can produce a-high quality pro�ect with the help o£ ttre current type of housing £inancing rather than under new IRS rulings in 1986. He informed the Council and sudience that Mr. Riley has informed him that if the preliminary application is denied he will be back in 1986 anyway. Councilmember Blesener stated thnt part of her deliberations on the comprehensive plan amendments included the comments expressed by the Mayor. She stated that the issue being discussed is financing anc she does not agree with the quality argument: she felt that the 1986 IRS changes may better meet low and moderate income provisions. She felt that the developer should consider bringing in a development plan which Council can get excited about and then ask £or housing bond financing. Administrator Frazell informed the Council on the Metropolitan Council's guidelines on the City's fair share of low and moderate income housing units and stated that the City needa a policy which will ahow good faith in meeting those requirements. In response to a question £rom Mayor Lockwood, Mr. Riley stated that it is true that the financing before January lst is much more favorable than it will be in 1986 and that would enable him to provide e much better pro�ect_ Mr. Wally Parkins, representing Mr. Riley's bond consultants, reviewed the proposed 1986 IRS bonding regulations including the family income levels and housing unit set-asides which would be required under the proposed new regulations. Mr. Riley stated thet he owns seventy acres of land end pointed out that while he interprets the comprehensive plen amendments to allow SOO units on the land, he is asking for only 150 units at this time. He felt that hia proposal is the best use for the land and stated that even if preliminary financinq epproval is denied this evening, he will puraue development. C Pege =N.o. 2407 November 19, 1985 In response to comments from James Losleben regarding future perk facility location, Councilmember Witt sta,ted i£ the park consultant determinea that the school district property should not be acquired for park purposea it would be developed as single family residential becauae the comprehensive plan amendments require single family development north o£ Mendota Heights Road; and, i£ it is determined that a park should be located on a portion of the Riley property, the City could require a land dedication. Mayor Lockwood, also responding to Mr. Losleben, steted that single £amily zoning has been�atop-gap zoning in this area: R-1 zoning has been allowed to continue ed�acent to T.H. 55 and I-494 pending strong proposals to change the zoning because the property i�• under airport noise zones. He informed the sudience that the City is strongly advised under the Metropolitan Housing Guide not to place single family development in such noise zones. Mr. Bernard Friel commented on the park site locat�nn, bonding regulation changes and the Mayor's remark: � zoning. In response to comments and requests from members of the audience who £elt that there is a community-wide need for information on the proposal, the Council directed the City Administrator to prepare a statement, to be published in the City's newsletter, detailing chronolical events relating to the proposec pro�ect and factors which influence the site. Councilmember Hartmann moved adoption of Resolution No. 85-90, "A RESOLUTION ADOPTING A PROGRAM AND GIVING PRELIMINARY APPROVAL TO A PROJECT AND ITS FINANCING, UNDER MINNESOTA STATUTES, CHAPTER 462C AND AUTHORIZIN;: SUBMISSION OF THE PROGRAM TO THE MINNESOTA HOUSING FINANCE AGENCY FOR REVIEW," as amended to atipulate that the City Council may determine not to give final approval to the bonds for any reason whatever, including the £ailure of the developer to submit a development proposal acceptable to the City Council in its sole, absolute and unlimited discretion. Mayor Lockwood seconded the motion. Ayes: 3 I�ays : 1 Blesener RECESS Mayor Lockwood called a recess at 10:50 P.M. The meeting was reconvened at 11:05 P.M. •:� : Page No. 2408 November 19, 1985 TANDEM PARK The Council acknowledged a memo from the Public Works DEDICATION Director regarding the proposed Tnndem Corporation's perk dedication for Copper£ield. In response to a concern expressed by the Mayor, Mr. CDanielaon atated that there is nothing in the proposa. which would preclude a future neighborhood in the south portion of the Tandem development, informing Council that staff has specifically not recommended approval of anything south of the £irst phase o£ development so that the City would have the opportunity to provide for a neighborhood perk later. Mayor Lockwood asked if consideretion of the proposal could be delayed until Councilmember Cummins waa able to be present and was in£ormed by the City Administrator that approval this evening is necessary so that Tandem can complete final plat preparation. After discussion, Councilmember Witt moved approvel o� the Copperfield park dedication for land, trail construction and scenic easement area, sub�ect to £ivt changes to the scenic easement as recommended by the Park and Recreation Commission on November 12th. Mayor Lockwood seconded the motion. r.: Ayes : 4 Nays: O PARK STUDY Mayor Lockwood moved approval of the Park and Recreation Commission request <as detailed in a memo from the City Administrator dated November 14th> for � an additional meeting with Barton-Aschman Associstes at a cost not to exceed �740. Councilmember Witt seconded the motion. Ayes: 4 Nays: O MEGAMALL The Council acknowledged and bri'efly discussed a memo from the City Administrator regarding public hearing comments for Metropolitan Council review of the proposed Bloomington MegaMall development. It was CCouncil concensus that no public hearing comments should be submitted. TAX INCREMENT The Council acknowledged a memo from the City FINANCING LOBBY Administrator regarding a League o£ Minnesota Cities voluntary assessment for tax increment financing lobbying efforts. Councilmember Witt moved to authorize payment of 5523.26 to the Minnesota Cities/NAHRO tax increment' financing study and lobbying effort, the cost to be Pege No. 2,409 November 19, 1985 financed by the Industrial Development fund. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 �PLANNING LOAN Councilmember Blesener moved adoption of Resolution No. 85-91. "RESOLUTION REDUESTING A METROPOLITAN COUNCIL LOCAL PLANNING ASSISTANCE LOAN," in the amoun of 514,000 to finance Phase II of the Southeast Area Study. • Councilmember Witt seconded the motion. Ayes: 4 Nays: O PETTY CASH FUND Councilmember Blesener moved adoption of Resolution No. 85-92, "RESOLUTION INCREASING IMPREST CASH FUND," ' increasing the fund balance to SSOO and the maximum claim amount to 525.00. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: O COUNTY FACILITIES The Council acknowledged and discussed a memo and proposed resolution from the City Administrator concerning location of £uture Dakota County facilities. Councilmember Hsrtmann moved adoption of Resolution No. 85-93, "RESOLUTION SUPPORTING LOCATION OF DAKOTA COUNTY FACILITIES NEARER THE POFULATION CENTER." � Councilmember Witt seconded the;motion. ,., Ayes: 4 ' Nays : O • , CITY HALL Administrator Frazell in£ormed the Council that the City Hall Committee requests a meeting with the Council to discuss their decision to recommend the build option for City Hall and to get Council reactio; to the two sites selected by the Committee. He state: that the Committee has also requested authorization t. expend up to 52,000 for soil borings on the Civic Center site. c Mayor Lockwood moved that the Council meet with the City Hall Committee at 6:30 P.M. on December 3rd and that soil borings on the Civic Center site,�be authorized in en amount not to exceed �2,000. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: O ' MISCELLANEOUS The Council acknowledged and briefly discussed memos regerding the rehabilitiation of a house at 1805 Page No. 2410 November 19, 1985 Delnware, T.H. 149 traffic problems nnd sight obstructions at Downing and T.H. 13. COUNCIL COMMENTS Councilmember Witt•.in£ormed the Council of a meeting to be held on November 20 to discuss community development block qrant funding and that she will Csubmit the north end street pro�ect again and ask for additional £unding for the pro�ect. She also informec the Council that a cable administrator has been selected by NDC-4. • ADJOURN There being no further business.to come before the Council, Councilmember Blesener moved that the meetinc be ad�ourned. Councilmember Hartmann seconded the motion. :.z Ayes : 4 � • Nays . O � TIME OE ADJOURNMENT: 11:59 o'clock P.M. ATTEST: -------------------------------- Robert G. Lockwood Mayor ----------------------------------- Kathleen M. Swanson City Clerk , m �. CITY OF MENDOTA HEIGHTS MEMO November 19, 1985 T0: Mayor, City Council and City Administrator FROM: Kevin D. Frazell City Administrator SUBJECT: Public Hearing Comments for Mall of America Summary of Findin�s of the Metropolitan Significance Review Report of the Metropolitan Council Following is a brief synopsis of the major findings of the report that might be of concern to Mendota Heights: 1. The project is inconsistent with existing regional plans for the extension or expansion of inetropolitan system. 2. There is no substantial impact on the regional sewer system. 3. The Mall of America, coupled with remaining development in the Airport South Area, will have substantial traffic impacts and require sizeable upgrades to Cedar Avenue and I-494. Cost esti- mates for all involved improvements exceed $300M, would require "a substantial reordering of regional and even state priorities." The Council report is skeptical of developer claims that new tax revenue from the project will be sufficient to meet these costs. I-494 eastbound will be congested only to Trunk Highway 5. How- ever, the report adds that congestion in the year 2000 and beyond from Airport South could constrain development in nearby cities, including Eagan (and I would think by implication, Mendota Heights). 4. The airport and existing flights can accommodate any new passen- gers. There should be no increase in air traffic. S. Most new jobs generated at the Mall and Fantasyworld like likely to be of the low-paying service and retail types. Therefore, surrounding communities, including Mendota Heights, should address the provision of more housing opportunities for lower cost housing. 6. While the developer's contend new tourism will spark substantial growth in spending and employment, a consultant's report to the Met Council (Harrison Price, Company) counters that the project 3 � <1 will not bring new tourists into the State. However, the mall can capture its projected receipts from a share of the regional retail growth, without adversely affecting existing retail centers. 7. Estimates of new permanent jobs range from 0 to 9,803 to 27,370, depending on assumption about new tourism. 8. New taxes, after construction, are estimated at $91 by the de- veloper, to $34 million under a reduced scenario. 9. A Minneapolis convention center is projected to have operating losses of $10,000,000 over 10 years. If two facilities are built, the 10 year deficit projection is $66,000,000 to $161,000,000. 10. A fiscal disparities exemption, as requested by Bloomington, would cost a$80M loss in shared tax base, and $2.2 more from State coffers for state aids. REPORT RECOMMENDATION: The report concludes that to eliminate adverse impacts on other local government units, the developer's proposal should be modified to: 1. Eliminate the convention center. 2. Not seek exemption from fiscal disparities. The report does find the proposed project to be of inetropolitan signi_ ficance but does not recommend that the Council invoke the power of suspen- sion. It further recommends that regional system plans be amended to accom- modate the development, and that new funding sources be found for highway improvements. It also suggests that land uses and traffic management tech- niques be employed in the Airport Southarea so that I-494 can be adequate as a 8-lane freeway. Finally, the report recommends that the Council support development of only one convention center, to be located in downtown Minneapolis, and opposes any exemption to the fiscal disparities. ACTION REQUIRED: To adopt any comments Council may wish to place in the public hearing record. As it appears the hearing is expected to go on for days, I would suggest written comments. ra CLAIM DEED FOR �CENIC EASEMENT THIS INDENTURE, made this day of , 1985, between Copperfiekl Assoc'ates a Minnesota Partnership of the County of Dakota, State of Mfnnesota, C County of Da)mta, State of Minneso WITNESSETH, that the G of One and no/100 Dollars to it RANTOR, and the City of Mendota Heights, �a, GRANTEE, ; for and in consideration of the sum hand paid by the Grantee, the receipt and sufficiency of which is hereby a lmowiedged, does by these presents Grnnt, Bargain, Sell and Convey cmto i e Grantee, forever, the permanent scenic '": easement of the nature and chara � ter and to the extent and for the purposes � set forth on page 2 hereof, in, upon, over and across ail that tract of parcel of land Iying and being in the County o f Dakota, State o f Minnesota, described on page 3 hereof. TO HAVE AND HOLD THE SAME, together with ali the hereditaments and appurtenances thereonto belongir�g or in anywise appertaining, to the Grantee, forever. IN WITNESS WHEREOF, in the partnership name by its pa or has caused these presents to be executed to the day and year first above written. COPPERFIELD ASSOCIATES TANDEM CORPORATION, Partner By Its LYMAN LUMBER COAIPANY, Partner By !ts '� i f " `� . DESCRIF7'I4N OF SCENIC EASEMEN�' THE RESTRICTIONS HEREBY IMPOSED UPON THE LANA, the acts which the Grantor covenants to refrain fram daing upon the Iand, and the righis in and to the iand ,qranted to the City of Mendota Heigiits, Minnesota, by the Grantar Co�perfield Associates are as fotlows: 1. The gerterat Furpose of this Scenic Easement is to retain the tand and water predominatley in their naturai, scenic, a,pen or wooded condition, or as a ,�;^ suitabte habitat for fish and wiid Iife, 2. The Iand shall noi .be used far public utiiity purposes, other than is necessary for drainage improvement which connect io the pond through the scenic easement. ' 3. Structures permaneni and temgorary, trailers, fences, advertistng signs, roads, harri surface improvements are prahibited. 4. Dumping or placing of soii or other substance or material as landfiil, or dumpin,� or pIacing af trash, waste or unsightty or offensive materiat is .:;-. � prohibited. 5. The to�rography af the iand and water iine shall be retained in its natural eondition, and no grading atternations, excavatian ar tapographic changes shall be made uniess authorized in writing by the City Administrntor of Mer�dota Heighis, Minnesota. 6. Vegetaiion may be planted on the land that is indigenous to the iand and approprzate ia the naturat pond edge environment. Vegetation within the easemettt may be maitttained to prevent disease, maintain scenic views and maintain variety of naiuraI ptar�t species. 7. Aetivities detrimentat io drainage, ftood cot2trot, water cpnservation, erosian control or soil conservation, or fish and wild life habitat preservation are prohibited. This easement shaU not be constructed as grantinq the pubiic any right to enter or use the tand for any purpase, nar sizaIi this scenic easement affect c�ny reguIar use af the land by the owners of Lots 2, 3, 4, 5, F, and T, Biock 6, Copperfie.id�,Addition except uses inconsistent wiih the restrictions 1-T expressed ir� this Scenic� Erisemerti. LTGAL DESCRIPTI4N ST'AT'E 4F MINNE50TA ) ) COUNTY OF DAKOTA ) The foregaing instrument was acTmowtedged before me this TQndem af , 1985 by ' Corporatian and , Lyman Lumber Company, partners zn Copperfietd Associates a Minnesota Partnership, the Grantar named therein, pn behatf of said partnership. � Notary Pubiic BND/mendotl Draft 3 EXHIBIT A PROGRAM FOR A MULTIFAMILY HOUSING DEVELOPMENT UNDER CHAPTER 462C MH I, MH II, MH III AND MH IV APARTMENTS PROJECT Section l. Statutory AuthoritY. Pursuant to Minnesota Statutes, Chapter 462C (the "Act"), the City of Mendota Heights (the "City") has been authorized to develop and administer programs of multifamily housing developments under the circumstances and within the limitations set forth in the Act. Minnesota Statutes, Section 462C.07 provides that such programs for multifamily housing developments may be financed by revenue bonds issued by the City. Section 2. The Program. The City has received a pro- posal from MH I, MH II, MH III, MH IV, all Minnesota part- nerships to be formed in which Mendota Heights Associates, a Minnesota general partnership or another partnership of which Mendota Heights Associates is a general partner, will be a partner (the "Developers") that, pursuant to Minnesota Statutes, Section 462C.05, subdivision 2, the City approve a program providing for the acquisition of land and constru - tion of approximately five hundred and ninety-two -�592) units of rental housing (the "Housing Units") on a 69. cre site, to be constructed in four phases of one hun red and forty-eight (148) units each. The first phase will be owned and operated by MH I partnership, the se ond b� MH II part- nP�s��r,� .� �kLLim�.by MH III partnership, and the fourth by Mu rv ��p., The proposed project will be located on part of the South 1815.00 feet of the Southeast 1/4 of Sec- tion 36, Township 28, Range 23, and the part of the East 1/2 of the Southwest 1/4 of South 26, Township 28, Range 23. More particularly this Project will be located on the south side of Mendota Heights Road between Dodd Road and Delaware in the City. The proposed development is expected to con- sist of more than one building. It is expected that�each phase. o�7the development will contain 72 one-bedroom units of w�s.i.x�l,n�ts will be eQui,�,�ed_for �..ndica „ped, and 76 two-bedroom units. Approximate initial rentals for the ousing Units are expected to range from $455 to $660 per month for one-bedroom and two-bedroom units. Rentals vary depending on the location of the Unit within the building and the number of bathroom facilities within the Unit. It is contemplated that all Housing Units will be in compliance with all applicable zoning ordinances and other applicable land use regulations, including any urban renewal plan or development district plan, and including the state building �.1 code as set forth under Minnesota Statutes, Section 16.83, et. seq. Section 3. Income Limits. To the extent necessary to further the policy of economic integration the Housing Units will be designed to be affordable by persons and families with adjusted gross income not in excess of the limits set forth in Minnesota Statutes Section 462C.03, subdivision 2. Twenty percent (20�) of the 592 Housing Units will be specifically reserved for tenants whose incomes are not greater than eighty percent (80�) of the median family in- come estimated by the United States Department of Housing and Urban Development for the Minneapolis-St. Paul standard metropolitan statistical area. Section 4. Need for the Program; How the Program Meets the Needs of Low and Moderate Income Families. In estab- lishing this multifamily housing program (the "Program"), the City has considered the goals and information contained in the City's Chapter 462(c) Housing Plan adopted on October 19, 1982 (the "Housing Plan"). The City has housing needs in terms of additional affordable, safe and sanitary housing as reflected in data available to the City and contained in part in the Plan. Consistent with the local housing needs evidenced in this Program, the proposed Project will enable the City to meet its housing goals by (i) providing addi- tional affordable housing with rents, amenities, construc- tion and location not otherwise available to the same extent and land use; (ii) encouraging low income housing throughout the City; and (iii) providing an alternative to single family home ownership for those persons who are working or will work in the various existing and future businesses in the area. The City has further considered other factors such as (i) the availability and affordability of other government housing programs; (ii) the availability and affordability of private market financing for the construc- tion of multifamily housing units; (iii) the recent housing trends and future housing needs of the City; and (iv) population and unemployment trends and projections of future population trends and future employment needs. Based on a review of the foregoing, the City has concluded that there is a need for the Program to help diversify housing options in the City and to provide affordable housing to complement expanding employment opportunities within the City. The City additionally concludes that the Program is needed to and will further the statewide housing policy of encouraging private industry to assist in providing decent, safe and sanitary rental housing at affordable rentals to (i) the handicapped, (ii) minorities, (iii) households headed by women and (iv) households with low and moderate income. The Program meets the needs low and moderate income �amilies by providing a variety of Housing Unit types and designs, some - 2 - �,{ equipped specifically for the handicapped, at reasonable rentals. The Program also is also subject to the require- ments of Section 3 hereof. �o Section S. Method of Fi„ cin . The City expects to issue an aggregate total of � 40,000,000 of its multifamily housing revenue bonds (the "B� ds") and loan the proceeds to the Developers for the purpose of providing construction and long-term financing for the Project and related reserve funding and administrative and bond issuance costs. It is expected that the Bonds will be issued in four series of approximately $10,000,000 each to finance each phase of the development as herein set forth. The Bonds will be issued upon such terms and conditions as set forth herein and as may be agreed upon in writing between the City, the original purchaser of the Bonds and the Developers. It is contemplated that the Bonds shall contain a maturity of approximately twenty-three (23) years. All four series of Bonds are expected to be issued within twelve (12) months after adoption of this Program. A public offering of the Bonds is contemplated, which said Bonds may be addi- tionally secured in a manner approved by the City and original purchaser(s). Insofar as the City will or may be contracting with underwriters, legal counsel, bond counsel, a trustee, and others, all of whom will be reimbursed from Bond proceeds and revenues generated by the Program, no administrative costs will be paid from the City's budget with respect to this Program. The Bonds will not be general obligation bonds of the City, but are expected to be paid from the properties or credit pledged to the payment thereof. It is not contributions completion of gram. contemplated that any additional-financing or on the part of the City will be needed for the the Project or for the operation of the Pro- It is expected that the Program can be implemented with- out subjecting some or all of the obligations thereafter to be issued by the Minnesota Housing Finance Agency to federal income tax. Section 6. Standards and Requirements Relatin to Com- pliance with the Act. The following standards and require- ments shall apply with respect to the operation of the Proj- ect by the Developers pursuant to this Program: (1) Substantially all of the proceeds of the sale of the Bonds will be used to finance the Project, which will provide approximately �ive hundred and ninety-two - 3 - r_k (592) residential Housing Units and related amenities. The funds will be made available to the Developers pur- suant to the terms of the Bond offering, which may include certain covenants to be entered into between the City and the Developers. (2) The Developers or -subsequent owner of the Project, will not reject an application from a proposed tenant because oF race, color, creed, religion, national origin, sex, marital status, age or status with regard to public assistance or disability. (3) No Housing Unit may be in violation of appli- cable zoning ordinances or other applicable land use regulations, including any urban renewal plan or devel- opment district plan, and including the state building code as set forth under Minnesota Statutes, Section 16.83, et seq. (4) Pursuant to Section 462C.05, subdivision 2 of the Act, at least twenty percent (20�) of the Housing Units will be held for occupancy by families or individ- uals with Adjusted Gross Income (as defined in the Act) not in excess of eighty percent (80�) of the median family income as estimated by the United States Depart- ment of Housing and Urban Development for the Minne- apolis-St. Paul metropolitan area. ,:x (5) The Developers will enter into a Regulatory Agreement with the City to ensure compliance with the Program and that the level of low and moderate income occupancy requirements of the Act, herein specified, will be maintained for the period of time specified by the Act and the Internal Revenue Code, in order to re- - tain the tax exempt status of the Bonds. Section 7. Evidence of Compliance; Method of Monitoring Implementation. The City may require from the Developers or such other person deemed necessary at or before the issuance of the Bonds, evidence satisfactory to the City of the ability and intention of the Developers to complete the Project, and evidence satisfactory to the City of compliance with the standards and requirements for the making of the financing established by the City, and in connection there- with, the City or its representatives may inspect the rele- vant books and records of the Developers in order to confirm such ability, intention and compliance. In addition, the City may periodically require certification from either the Developers' or such other person deemed necessary concerning compliance with various aspects o� this Program. - 4 - d Section 8. Marketing oF Program to Ensure Equal Housinq Opportunities. It is expected that the Program will be affirmatively marketed to ensure equal housing opportunities for minority households, households headed by women and handicapped persons. The Developers is additionally expected to use its best efForts to provide an opportunity for minorities and women to participate in the production and construction of the Housing Units contemplated by this Program. Section 9. Severability. The provisions of this Pro- gram are severable and if any of its provisions, sentences, clauses or paragraphs shall be held unconstitutional, con- trary to statute, exceeding the authority of the City or otherwise illegal or inoperative by any court of competent jurisdiction, the decision of such court shall not affect or impair any of the remaining provisions. Section 10. Amendment. This Program shall be a com- ponent of and amendment to the Plan as recognized by the Act. The City shall not amend this Program while Bonds are outstanding to the detriment of the holders of such Bonds. - 5 - ='i. C SURBAN MINNEAPOLIS/ST. PAUL PARK DEDICATION RE�UIREMENTS Mendota Hei�ts 10% final platt gross area or equivalent land value, or $600 per standard residential size lot (15,000 S.F.) Eagan Single Family Duplex -$440 per unit Town Home - $365 per unit Apartment - $278 per unit Comercial Industrial -$0.04 per square foot (will be reviewed next month) West St. Paul � Does not require contribution Burnsville 5% of land or fair market value Commercial - 43,500 per acre x 5% _$2,175 per acre Industrial - 15,000 per acre x 5% = 750 per acre � Apple Valley - :;�;: Up to 5% of land if the city can prove the need. To date no business, " commercial or industrial land has been charged. Inver Grove Heights 5% Land Dedication or cash based on land value. City is divided into sections �• North Section is $1,742 per acre South Section is $400 per acre Coon Rapids Commercial - 3% Fair Market Value Industrial - 5% Fair Market Value . or . $1,152 per acre, whichever is less Eden Prairie Commercial and Industrial -$2,200 per acre or dedication of 10% of land (land dedication rarely accepted) Single Family Residential -$400 per unit Multi-Family Residential - $305 per unit � � Maple Grove Commercial and Industrial - 5% of land or cash equivalent Residential - 3 or fewer units per acre - 7.5% of land or cash equivalent 4 to 5- 7.5% of land or cash equivalent 6 to 8- 10% of land or cash equivalent 9+ - add 1% for each additional unit W oodbury Commercial Industrial Office Residential-Single Family Duplex Multi-Family ( Minnetonka - 10% of either gross land area or fair market price, not to exceed $1,500 - 10% of either gross land area or fair market price, not to exceed $1,200 - 10% of either gross land area or fair market price, not to exceed $1,800 - 10% of either gross land area or fair market price, not to exceed $400 per lot - 10% of either gross land area or fair market price, not to exceed $300 per unit - 3 to 15 units - 11% of either gross land area or fair market price, not to exceed $200 per unit 16 or more units - 24% of either gross land area or fair market price, not to exceed $200 per uniT ' No park dedication requirements. Plymouth Commercial and Industrial -$2,500 per acre of land Residential - $450 per unit Bloomington Commercial and Industrial Residential Fridley Commercial, Industrial and Residential - 5% of underdeveloped land value in either cash or land. This requirement is rarely, if ever, enforced - 10% of undeveloped land value in either land or cash .023¢ per square foot for a"park fee" . �. �.. a ; "' t <s I. INTRODUCTION A. Purpose of Request For Proposal The purpose of this Request For Proposal (RF Computing Equipment and Applications Software Heights desires to acquire such equipment and provides potential vendors with the necessa preparation and submission of proposals and w' the Computing Equipment, Applications Sof Trai.ning and Support required by the City. B. Summary of Requirements P) is to inform Vendors of that the City of Mendota software. This document ry information to permit ith the specifications for tware, System Software, The City of Mendota Heights intends to acquire Computing Equipment anc3 Software necessary to provide the City with the capability to efficiently and effectively perform the following functions: Fund Accounting Accounts Payable Payroll/Personnel Utility Billing (Sewer and Water) Police Management Word Processing Electronic Spreadsheet Calculations Database Application Development. The City desires to purchase and install Computing Equipment and Software designed to operate in the existing office environment and without disruption of present operations. In order to satisfy these objectives the following requixements have been established: 1. All equipment offered must be current models, of new manufacture, anc3 fully warrantied by the manufacturer, designed to operate in the existing office environment and shall not require any special air conditioning or electrical service. 2. A11 equipment and software must be designed to be operated by non- technical staff employees. Software must be designed to allow expected modifications to be accomplished without the assistance of trained programmers (utility rates for example) . 3. Applications software shall be menu driven (or equivalent) , and designed for on-line ancl multi-user operation. Transaction processes must produce audit trai.ls. City of Mendota Heights Request for Proposal Page 1 K f 4. Equipment and software proposed shall be capable of Multi-user and Multi-tasking processing wi.th capacity for 8 active users. 5. Equipment and saftware proposed must affer the capability to allow users to develop simple methods af starinq r retrievi.ng and rept�rting data using a database technique. C. Scheduie of Events 1. Proposals available for dis�ribution ...................... November 6, 1985 2. Bidders' Conference..... 10:00 AM November 26, 1985 3. Deaciline for reque�ting additional inforznation ............... 1.30 PM December 2, 1985 4, Bid apening .............. 1:30 PM December 6, 1985 5. Bid Award (Estimated) ..............January 20, 1986 6. Sys�ems installed and aperational.. March 25, 1986 City of Mendota Heights Request for Praposal II. BACRGROQND INFORMATION The City af Mendata Heights is an urban city, lacated i.n Dakota County south af St. Paul, with a populatian of 7,500. The form of government is S�a�utory Plan A with a full-time City Administratar. The City Council meets on the lst and 3rd Tuesday af each manth . The City provides a full range of services i.ncluding sewer, water, police, fire, streets, and parks. A. Staff anc3 Organization I. ADMINISTRATION -- City Administrator. 2. CITY CLERK - Accountinq Administra�.ive Secretary Receptionist. 3. POLICE - Patrol Detective. 4. PUBLZC W4RRS - City Enganeering Public Works Code Enforcement. 5. CONTRACT PROFESSIONAL SERVICES - City Attorney Land Planning B. �tajor Data Processing Systems Mendota Heights is a memeber of the Local Government Informa�ian Systems Associa�ion (LO GIS) which provides data processing sergvices £or Fund Accauning, Accounts Payable, Payrol]. an8 Utili�y Bi1la.ng, l. FINANCIAL SYSTEM - The City currently mainta3ns accounts for 60 funcls with over 800 separate account numbers. 2. PAYROLL SYSTEM - There are approximately 5Q ftz1.1-time and 50 part- time employees on the payroll system. Employees are paid on a bi-weekly basis. 3. ACCOUNTS PAYABLE SYSTEM - The city pays about 150 vendors annualZy an writes abaut 2,400 checks per year. City of Mendata Heights RegUest £or Prop��y� Page 3 4. UTILITY BILLING — The City currently bills over 2,300 customers for sewer service on a quarterly basis . Water billing is provided by the City of St. Paul. It is possible that the City will take over the Water Billing in the future. City of Mendota Heights Request for Proposals Page 4 � III. GENERAL REQUIREMENTS A. Submission of Proposals The City of Mendota Heights (herein after referred to as the City) will receive proposals to perform the following: Sugply, deliver, and install a Computer System and the necessary Application Software to allow the City to perform Fund Accounting, Accounts Payable, Payroll, Utility Bi1]ing, Police Management, Word Processing, Electronic S�readsheet Cal�ulations and Database Application Development as described herein arkd in conformance with the following requirements as specified in this Request For Proposal. 1. RHCEIPT OF Bm6 - Bids will be received by the City of Mendota Heights no later than 1:30 PM on December 6, 1985. Bids should be mailed or delivered to: Mr. Revin Frazell City Administrator City of Merxiota Heights 750 South Plaza Drive Mendota Heights, MN 55120 Each proposal must be submitted in a sealed envelope on or before the time specifi.ed and at the place specified and must be clearly marked: "PROPOSAL FOR COMPUTING EQUIPMENT AI�ID SOFTWARE" The City will not be responsible for late mail deliveries and no proposals wi11 be accepted if de]ivered after the specifi.ed date and time. Inrniiries cancerning this RFP can be made at the City offices during business hours. Contact: Mr. Revin Frazell, City Administrator Telephone: (612) 452-1850 or by contacting: Mr. David McCauley DSM Information Services, Inc. 1308 Coon Rapids Blvd. Suite 207 Coon Rapids, MN 55433 2elephone: (612) 757-3551 City of Mendota Heights Request for Proposal Page 5 � 2. NOI�IDER OF QOPIES - Each proposal must be an original document and 3 copies. 3. BID SBC7URITY - A Guaranty in the form of Money Order, Certified Check or Bid Bond, payable to the order of the City of Mendota Heights, in an amount not less than five percent (5$) of the Total Bid Amaunt, must accompany the proposal. Where alternate proposals are offered, a single Guaranty in an amount not less than five percent (5$) of the Total Bid Amount of the highest cost alternate wil1 be sufficient. 4. IDFS]'PIFICATION OF RFSPOIZSIB�,E VI�IDOR - The proposal must identify a single vendor who has ultimate and total responsi.bility for delivery, insta]lation, training and support. W'here two or more vendors submit separate proposals and sti.pulate that such proposals be considered jointly, one vendor must be designated as the vendor with ultimate and total responsibility . 5. ALTERNATE PROPOSALS - Vendors may submit alternate proposals, in which case each proposal must be clearly identified as an alternate. Alternates shall be assigned and identifying letter beginning with "A" and continuing in alphabetic sequence. All documents pertaining to an alternate shall be identified by inscri.bing "ALTERNATE" followed by the appropri.ate letter in the upper right hand corner. 6. EX(�PTIOISS TO T� REQOI�ST FOR PROPOSAIS - Verldors may find instances where their equipment and software cbes not function in a manner consistent with the requirements of this Request For Proposa]s; in such cases it is .permissible to take exception to the Request For Proposals. However, it is required that a71 exceptions be clearly identified and that a written explanation outlining the scope of the exception and the advantages to the City resulting from the exception. � � r r Kr . _ �. � :� � �.1 -. 1. B�ER'S RF.SPOISSE PART OF OOI�TPRACT - The successful bidder's response to thi s Request For Proposals will become part of the Contract between the City of Mendota Heights and the successful bidder. 2. PERFORMANC� BOI� - The bidder to whom a contract is awarded sha]1 proide a Performance Bond, in the full amount of the contract awarded. The bidder shall unconditiorially guarantee all software and �'�ment against defects in material and workmanship for a period of at least ninety (90) days from the Date of Installation. The Performance Bond shal cover these guarantee periods . City of Menc�ota Heights Request for Proposal Page 6 3. LATE DII.IVERY PF�IALTY - Bidders must specify delivery dates for equipment, software and services . Delivery not made on or before the specified dates wi11 be subject to a]ate delivery penalty of $50.00 per day . 4. DELIVERY AL�ID SET[7P QOSTS - Each �proposal must contain a]1 delivery, installation and setup costs . 5. PRICIlIG - All prices quoted shall be fixed prices and shall not be subject to increases during the term of any contract between the City of Mendota Heights and the successful. bidder. 6. LEASE OR LEP,SE/PORCHASE - All contracts for lease or lease/purchase of equipment, software, servi.ces and training shall provide for termination without penalty if the City does not appropriate funds for such purposes in future years. 7. RISR OF LOSS - The successful bidder shall agree to assume all risk of loss and to indemnify and hold harmless the City against any and all liability ari Ging out of this proposal. 8. AOC�'PANCE TL�'STING - All equipment and so�tware furnished as a result of this RF'P must conform to the specifications contained herein and shall be subject to inspection and testing prior to acceptance . 9. �FA� OF GOARAN'PIFS - Following completion of bid evaluation, all Guaranties shall be returned, except those Guaranties of the three bidders determined to be Lowest Responsible Bidders . The guaranties of the three Lowest Responsible Bidders may be retained until a contract has been approved, filed and executed. � 10. MODIFICATION OR WIT�RAWAL OF BID6 - Any bid may be withdrawn or modifiec3 prior the the scheduled date and time for the opening of bids . Bidders may not withdraw or cancel their bids for a period of ninety (90) days following the opening of bids. 11. RIC�T OF PORCHASE - The City reserves the right to accept anc7 purchase any or all of the products, �'�ment, software or services offered in any proposal; unless the proposal clearly combines such proc3ucts, equipment, software and services into a single unit bid. The City may accept the proposal it deems in its overa]1 best interests considering items offered, but not limited to: cost, previous experience, services, delivery, City of Mendota Heights Request for Proposal Page 7 � � quality, and bidder's capabilities. Further, the City reserves the right to award a contract solely on the basis of proposals received or to undertake additional negotiations with one or more bidders. 12. RIC�T OF REJHCTION - The City reserves the right to reject any and all proposals. Bidders must comply with all requirements as directed or requared by this notice . Notice is hereby given to all bidders that any proposal found to be defective, incomplete or otherwise irregular, such proposals may be rejected immedi,ately. C. Proposal Format In order for the City to effectively evaluate and compare all proposaLs it i.s necessary that proposals be submitted in a standard forn�at. The required format for all proposals shaLl be as follows: 1. IDF�ITIFICATION OF B�ER - Name of biding fi rm Name of contact person Business address Telephone number Business history Financial history References 2. PROPOSID APPROAQ3 - A description of the method to be employed by the bidder to supply the processing capabilities set forth in their RFP. The description should include a general outline of the processes employed to furnish, supply, install and support the system and include the vendors methods to train City Staff and maintain computer equipment and software. If any of the products or services offered require the City to enter into a license agreement or maintenance agreement or any other contract for services extending beyond the installation of the equipment and software describec3 in this RFP, attach copies of those contract documents. 3. APPLICATION SOFTWARE DE9Q2IPTION - Application narratives for each proposed application. Describe features and functions of each application system and method employed to train Ci.ty Staff and install each system. Include samples of reports, screen formats, and operating instructions. Complete Attachment - A. City of Mendota Heights Request for Proposal Application Software Page 8 4. DES�RIPTION OF PROPOS� SYSTEM SOFTWARE - Describe operating characteristics of the Operating System proposed and any features, functions and utilities supplied as part of the system. Complete Attachment - B. System Software Description 5. DFSCRIPTION OF PROPOSID OOMPOTER EQDIPMENT - Describe hardware configuration proposed and include calculation of disk storage requirements for proposed applicati.ons data files and all system software. Furnish manufacturer's environmental requirements, power consumption, heat generation and noise generation. Describe installation processes including pre installation services performed by the City . Complete Attachment - C. Computer Equipment Description 6. D�'PION OF PROPOSFA TRAIl�IG AI�ID S�'PORT - Describe the vendor's method and capability for training City Staff in the operation of computing equipment and applications systems . Furnish copies of any service and maintenance contracts offered. Complete Attachment - D. Training Description 7. OOST SOMMARY - The City is a governmental organization and as such is exempt from sales taxes and qua].i%ies for GSA and other discounts normally offered to local units of government. The City also qualifies for State of Minnesota purchase contracts. Complete attachment - E. Cost Summary D. Prq�osal Ewaln3ati,on 1. SVAIAATION PROCi�SS - Proposals will be evaluated by the City. The evaluation will be based on the proposal deemed to be most cost efEective and meeting the reguirements of this RFP incorporating, but not limited to: avai]�bility anc3 quality of application software, hardware serviceability, ease of use, expandabi]ity, least total cost, and vendor's capability to perform trauung, installation and support functions . 2. ORAL PRESENTATIOI�S AI�ID DEMONSTRATIOIZS - Oral presentations and demonstrations may be requested at the City's discretion. If oral interviews are reqi �; red the City will furnish the proposers with City of Mendota Heights Request for Proposal Page 9 � , guidelines and limitations for such presentations . Bidders must be able to demonstrate the capabilities of both equipment and software products offered . 3. EVAIAATION CRITERIA - The basis for the evaluation of proposaLs will include the following � considerations: Vendor's financial capabilities Vendor's experience Vendor's training and support capability Operating costs Installation costs Supplies costs On-going maintenance costs Total Costs Compatibility to needs Proposal format Availability of additional software Hardware serviceability Ease of use Delivery schedule. City of Mendota Heights Request for Proposal Page 10 IV. APPLICATION SOFTWARE REQOIREMENTS The applications described in this section are those that the City expects to purchase "off the shelf ." In some instances, vendors may be required make modifications in order for the particular system to conform to this specification. It is desirable that such modifications be •limited and it is required that the vendor offering the product support the modified software after installation. The City may chose to continue as a member of LOGIS and use their services for some of the applications listed in this specification . However, it is expected that the City will be able to completely satisfy their information processing needs without conti.nued participation in LO GIS. A. Fund Accounting Present system is operated by LOGIS. Input is entered via terminal (or � mail) using data entry forms. A replacement system should provide for on-line processing and integration with other systems for such functions as verification of ' account numbers and automatic generation of journal entries. Operating Characteristics The City Fund Accounting System is based on the modified accrual �; method. There are 57 Funds and over 800 Accounts. The City uses a standard account structure: FF AAAA PPP DD FF = Fund AAAA = ACCount PPP = Program DD = Department. Special Requirements: a. The City requires access to year-to-date history by account for analysis purposes. System must provide a means to extract and report this data. City of Mendota Heights Request for Proposal Page 11 b. The sys�em must pravide for daily cash receipts processing. This wi11 include over-the-counter payments. The pracess must allow receipts to be pasted to expense accounts without special handling. c. Year-end reporting including carnbinatian of mul�iple �und� into a single report for such items as debt service, �pecial assessments, etc. d. A report writer �acility capable of being used by accounting personnel �o generate specia7. reports. Hardware Requirements Disk space sufficient to hald one fu]1 year's transac�a.ons, accoun� balances from two previous years, current and previous year's budget. Conversion and Insta]yation Requirements -- Chart af Accoun�s - Previous Year's Account Balances -- Curren� Year's Transactions B. Accounts Payable The City uses Purchase Orders for items costing over $100. While no formal Purchase Order system i� requireci, the Accoun�s Payable system must provide for a.nclusion of Purchase Order numbers in order to allow source document Iocation. lJperating Characteristics The City produces approximately 200 Accounts Payable checks each month. The City pays approximately Z50 vendars each year. Sgecial Reguirements: a. Capability to distribute check amounts to Revenue Accounts. b. Capability ta input manual check informatian. c. Integration with Fund Accounting for account number verification and generation of journal entries. City of Mendota xeights Request far Praposal Page 12 � :;�: Printed Formsi a. Accounts Payable Check - Continuous �orms wi�h an orig�.nal and one capy . Check form should be compatible with the Check Frotect machine used by the City. Hardware Requirements Disk starage �or one year's transactions toff-Iine storage of all but the current month is acceptable3. Prin�er used for printirzg AlP checks must be capable o� allowing operator to accurately line up check form. Conversian and Installation Requirements The Vendor Fi.le must be converted. i� this process requires re- assignment o� vendor numbers the the Year-to-Date Transacti.on File will also have to have new vendor numbers assigned. Year--to-date transactions. C. Payroll / Personnel This system should be fuily campatible with governmental payro7l practices . Tnclusion of PERA reporting, a].].owance far pre-tax deductions (Deferred Compensation) must be provideci. Present system uses Social Security number as the Employee Number. Operating CharacterS.stics The City pays on a biweek7.y schedule. The Volunteer Fire Department is paid semi-annually. The payroll. system must accommodate: - a minimum of 50 full-time and 50 par�-time employees. - 10 voluntary deductians including pre-tax deductions such as Deferred Compensation. -- multiple variable rates of pay for the same employee during the same pay period. The system must provide for automatic accrual of sick leave and vacation earned anrl main�ain employee records of vacation anc7 sa,ck leave . The system must reporting. PERA Police! Fire � pl.ans . Gi.ty of Mendota Heights RequeSt fOr Praposal provide �or both PERA and FICA deduc�ians and repcarting must i.nclude Coordinated, Basic, Page 13 Reporting requirements include Quarter and Year-�o-date reports containi.ng all earnings, taxes and deductions. Special Requirements: a. The system must be inteqrated with the Fund Accaunting system for veri.fication of account numbers and production of automatic jaurnal entries. b. Capability to suppart a flexible benefits package allowing for varying deduction rates and varying bene�it accrual rates . Pri.nted Fprms: Paycheck, PERA repor�, UC repart, DCA repor� and W2s. The paycheck must be compatible with the Check Protector used by the Cii�y . Hardware Requi.rements Disk capacity for a minimum of 1p0 empl.oyee records. Printer sua.table for processing payro].1 checks and multi-part forms . Conversion an8 Installation Requirements All payroll records and transactions for the current year. D. Utility Billing The City is considering taki.ng over the bilLing of water consumptian naw clone by the City of St. Paul. The sys�em anstalled must pravide far Water, Sewer, Street Light, Billing fee ana Miscellaneous charges . Operating Characteristics The City pravides sewer ana water service to approximately 2,300 cus�omers. Residential sewer charges are based on win�er guarter water consumption; commercial charges use actual water consumpti.on. Bi]1s for sewer are processed quarterly . A$2. 00 late payment genalty is assesseci. Commercial bills are pracessea manually. The system shoulc3 have to capability to bill one �hird a� the customers each month (cycle bi]ling> . Capability to use different rates for Residential, Commercial and Inclustrial cus�omers . City af Mendota Heights Request for Proposal Pc�ge 14 � When a customer moves out the system must be capable of producing a final bill. Residential customers will read their own Water meters with the City reading them once a year. Industrial and commercial meters will be read by the City. Prorating of charges between new and old occupant when generating a final bill. Special Requirements: a. The system must provide for both a service address ancl billi.ng address on each account. Printed Forms: Meter reading cards . Customer Bill. Postcard or self-mailing form is desirable . Delinquent Notice. Hardware Requirements Disk storage capacity for 4,000 accounts with transactions for the previous 5 billings. Conversion and Insta7lation R��irements Account history. E. Police Management The major requirement for this system is direct communication to the State of Minnesota system. There is only one package that currently meets this requirement. If the City selects a hardware system that accommodates this vendor's product, the City may choose to implement that system. Operating Characteristics Approximately 3,200 incident reports annually. Dispatch is provided by West St. Paul. Department has 3 patrols and 2 administrative vehicles and is responsible for vehicle maintenance. City of Mendota Heights Request for Proposal Page 15 Sys�em Func�ions: Manaqement and Repor�ing. Officer activity and scheduling. Incident and ca11.s for service Reporti.ng . Arrest repar��ng. Cammunication wi�h State CJRS. Recorcis Management. Investigation . Vehicle Mai.ntenance . Hardware Requirements System must provide security to elimina�e the possibility o£ unauthorized access to restricted data, Network with existing IBM PC and Apple Macintosh is desirable. Communication wi�h State BCA system. Prin�er capable of handling 4 part forms with both tractar and friction feed. Conversion ana Installation Requirements Tncident Reports, Name Files. Evidence Files. Trainang Files . Ci.ty of Mendota Heights Request for Proposal Page 15 V. SYSTEM SOFTWARE REQOIREMENTS A. Multi-uset Operati.ng System The Operating System must provide for twa simultaneous users. Features shall include password securi�y, sharing files between users, data protection at the record level (record locking) . U�ility functions should include: - File - File - File -- Fi3.e - File - Data - User backup. restore. copy (including rename Protect (read on2y}. delete. securi�y {password or controll.ed direc�ories . option? . equivalent}. It is desirable that the Operating System be in wi.despread general use. Favorable evaluatian will be given to systems proviaing a Iarge selection af cammercially available software packages. 8. Ena-Qser Sa�tware �ne of the principle benefit� of an in-house system is the capability to perform a variety o� functions without dependence on a staf£ of computer �echnicians . The software listeci in this sec�..ion must be designed t�a be used by the exa.sting staff with a minimum amaunt of technical �raini.ng. The s�aff is currently using two IBM PCs and an Apple Macin�osh. The existing IBM PCs opera�e with �he �'ollowing sof�ware: Word Processing - WfJRDSTAR and PFS:WRITE. Electronic Spreacisheet - SUPERCALC II AND LtJTUS 1-2-3. Database Management - INFOSTAR and PFS:FILE. The Apple Macintosh uses the following software: Word Frocessing - MACWRITE. Electronic Spreaasheet - MULTIPLAN. Database Management - PFS:FILE and PFS:REPORT. Graphics - MACPASNT and MACCHART . City of Mendata Heights Reques� for Proposal Page 17 -s � It is desirable that these packages continue to be useable and it is desirable that the new computing equipment be capable of operating the packages. Word Processing Operating characteristics The City requires a Word Processing System designed for use in a distributed office environment. The minimum required features and functions are: Multi-user Capability . Function key driven (or equivalent) . Separate cursor controls. On-line tutorial training aids . Required Document Handling Features: Document Index Security Backup/ Recovery Merge/combine Documents List processing . •• Sort Mai.l Merge Records Handling. • Required Edit Functions: Help • Create/Enter Delete Block Move : Tab/indent � Decimal Tab Scrolling Line/Word Wrap • Search and Replace Phrase Library (Glossary) Forms Fill-in Boiler Plate Math. City of Mendota Heights Request for Proposal Page 18 _ �ti _, }i �i : Desirable Edit Functions: Cancel/Undo/Oops Spelling Dictionary. Required Format Control Functions: Margins Justification Enhanced Printing (bold, shadow,overstrike,underline) Line Width . Pagination Page Titling Page Numbering Table of Contents. Desirable Format Control Functions: Subscripts/Superscripts. Required Printing Features: Spooling Draft Printing Variable Pitch Variable Line Spaci.ng Proportional Printing Multiple Column Printing Automatic Hyphenation Automatic Pagination. Eardware Requirements Memory capacity to support efficient operation with Word Processing operating at all terminals simultaneously. Letter quality printers with bin sheet feeders must be supported by the system. Conversion and Installation Requirements Sound hoods for printers may be required. Database / Application Development The City intends to develop a capability to proc7uce some application ` processes through the use of end-user application development techniques . These techniques will permit the creation of special purpose data bases, queries�, reports and transactions. It is desirable that the City of Mendota Heights Request for Proposal Page 19 system proposed be compatible with and allow access to data files maintained or produced by Fund Accounting, Accounts Payable, PayraLi., Utility Billi.ng and Police Management . Operating Charac�eristics The Appli.cation Development System must be designed to be usecl by non-technical individuals. No "re-organi�ation" or similar sys�em maintenance sha11 be required tc� maintain the performance o� the system. User interface must be through a"menn driven" or equivalent method. The command structure and syntax should use natural language, enab7.ing users with 1.i.mited exposure to perform tasks using the system's commanas. ��:,-± Relatianal database structure is required . The sys�em must allow simultaneous access to mul.tiple database files . Recard and fite sizes must permit the development of databases which can contain over 15,p00 records per file when fully a.nstalled. Multiple keys on a file must be al].owed. Simultaneous access ta multiple files must be alSowed . �- Access to non-database files is highly desirable, as is the abiLity to produce non-database files which can be used by other applicatian sys�ems. A Data Dictionary/Di.rec�ory providing iile and field format >=;;= information must be pravidec� . A methoci a� storing and managing �• screen forma�s, transactian processes, queries and other processes must be pravided. The system must provide the cagability to update and create database records pxogrammatically . Special Requirements: ScreenlTransaction Farmat Generator - The system mus� provide a utility ta permit the develapmen� of screen formats for use i.n enteri.nq database transactions anci in displaying data obtained through an-la.ne inquiry . City of Mendota Heights Request £ar Praposal Page 20 � On-line Inquiry - The system must allow for the development of on-line inquiry processes. Report Generation/ Query Language - The system must provide a means to develop reporting programs. The query language must enable users to perform logical and mathematical functions. Hardware Requirements Memory capacity must allow for efficient operation with all terminals in use (it is not expected that all terminals will be executing database functions, it is more likely that some users will be executing purchased applications software, some using word processing). Disk storage capacity should provide space for development of several different databases. No exact calculations have been made of the disk space required. In order to accommodate the possibility of the development of a property database with data on 2,500 parcels as well as other databases, extra available workspace should be provided. Conversion and Installation Requirements If the decision is made to convert some existing applications using this facility, the vendor may be asked to supply a means to copy non- database files from the present system. Electronic Spreadsheet Operating Characteristics A minimum of 255 Rows and 63 Columns must be supported with a minimum cell size of 120 characters. The product must offer the following features and functions: Variable column width . Cell formatting - alignment, fixed decimals, commas in numbers, negatives in parentheses. Print formatting - flexible margins, multiple printer types, pause . between pages. Math functions - Sum, Round, Integer, Exponential, Statistical, Financial. City of Mendota Heights Request for Proposal Page 21 � Desirable features and functions are; Sheet-to-Sheet linking. Windowing . Graphics. Pragrammability -- IflThenlElse; GaTo. Database Functions - Deletion, find, extract. Hardware Requixements If graphics capability is offered, terminal and printer equipment must support use of that capability . Memory capacity must support efficient aperation during multi-user operation. Conversion anci installation R��; rements Npne. Ci.ty o� Mendota Heights Request for Proposal Page 22 •: � VI. COMPDTER EQUIPMENT REQUIREMENTS 3.1 Central Processor The City requires a Multi-user, Multi-tasking system capable of supporting 8 on-line users and capable of being expanded to support 12 on- line users in the future. The initial installation will consist of 6 terminals, 1 Letter Quality printer with a print speed of 50 cps or greater, and 1 dot matrix printer with a print speed of 300 cps or greater. Memory capacity for efficient operation of the software listed in this specification with expansion capability to accommodate additional terminals as the need arises (up to 12). Attachment of 3 IBM-PCs as full-function terminals is required. The system must allow the printers presently used on those devices (a Brother .. HR1 and an Okidata ML93) to be capable of also being used to print output produced by the system. The Operating System must be in widespread use and offer the City an opportunity to acquire and use software from a large number of sources including software in the public domain. The system offered must be expandable to include communications capability to remote City facilities and other locations. ,� The equipment must be designed to function in an office environment and to be operated by existing City personnel. 3.2 Soft�are and Data Storage •� Fixed Disk - The storage capacity of the disk offered must provide for on- {•_s: •. line access to data files described in the preceding section, work space for ' temporary files, all system software (including applications software) and free space for Word Processing and Applications Development files. As the need arises, the City must be able to expand storage capacity with replacement of the initially installed devices. The following is an estimate of the disk space requirements. These calculations are based on currently available information and should be considered minimums. Vendors should perform their own calculations. City of Mendota Heights Request for Proposal Page 23 . � ESTIMATED 1KINIIKQl�I ONLINE DISIC STORAGE REQOIREMENTS Item Estimated Megabytes 1. Operating System and Application software 2. On-line data files Fund Accounting Accounts Payable Payroll Utility Billing Police Management 3. Word Processing 4. Database / Application Development 5. Work Space and expansion Total Estimated Requirement 10.0 5.0 2.0 2.0 5.0 6.0 5.0 5.0 5.0 45.0 Removable Backup Media - Device offered must provide for efficient operation for making backup copies of disk files and for loading off-line files for processing. 3.3 Workstations Minimum 24 X 80 character monochrome screen with variable intensity and contrast, detachable keyboard with function keys and a separate numeric keypad, and a swivel/tilt base is required. Initial Installation locations are: City Administration City Clerk Police Public Works - Engineering City of Mendota Heights Request for Proposal 1 Terminal. 3 Terminals. Attach PC. 1 Terminal. Attach PC. 1 Terminal. Attach PC. Page 24 3.4 Printers 1 Dot Matrix - Designed for heavy duty data processing use with a capacity of printing on four-part forms. Capable of printing 132 characters per line at 10 pitch, with variable pitch and line spacing. Capable of supportinq graphics. Tractor feed, carriage width to accept 15 inch wide forms. Operating speed 300 cps or greater. Graphics and correspondence capability (must be compatible with software offered) . 1 Letter Quality - Fixed character printer (daisy wheel or similar) or • equivalent, capable of printing 132 characters per line at 10 pitch, with variable pitch and line spacing. 50 cps or greater. Automatic sheet feeder with dual paper bins. Carriage width capable of accepting forms 15 inches in width. � City of Mendota Heights Request for Proposal • Page 25 VII. ATTACHMENTS The following documents must be completed and furnished as part of the proposal. ATTACHMENT A. Application So�tware Description GENERAL INF4RMATION 1. Programming Language: 2. Is source cade available? 3. Describe user manuals furnished: 4. Describe user training process: 5. Describe how user assistance is suppliecl: 6. Length of warranty period after instal.l.ation and acceptance: 7. Describe how defects are corrected: 8. Describe how upgrad�s and enhancements are obtained and installec7: City of Mendota Heights Attachment A A-1 Applications Software: In addition to the information requested below, vendors should include detailed descriptions of products offered inc,luding samples of screen formats, lists and samples af reparts proauced, and descriptions of pracesses. If any of the products offered must be madifiec3 at extra cost to con£orm to �he requirements oi this RFP, attach informa�ion describing �he proposed modifications and �heir cost. l. Proqramming Languaqe: 2. Is Saurce Code available? 3. Where all applicatians developed by the same argani.za- tion? 4. Can data be extracted from master £iles for use wit�h the Applicati.on Development products? City of Mendota Heights Attachment A A-2 •k � Fund Accounting l. Does the system con�arm to accepted governmental account- ing standards? 2. Is Fund Accounting integrated with the other applications included in this RFP? 3. Does the System include a Report Writer or some methad to create or modify repor�s? �. Does the system provide for on-line inquiry? 5. Can the System accept Journai Entries generated by other user systems? 6. How many accaunting periods doe� the system provide? �` 7. Zs year-to-date detail saved enabling �he City ta generate a year-end audit report? 8. Does the System provide a Cash Receipts pracess?, 9. Does the System include an Annual Budget? City of Mendota He�ghts Attachment A A-3 •i � < i Accounts Payable 1. Does the system provide for multiple bank accounts? 2. Does the system allow entry of invoices to be expensed in the current period and paid in a future period? 3. What is the maximum number of items that can be paid on a single check? 4. Can items be charged to Revenue Accounts (refunds for � example) ? r�> a 5. Does the System provide temporary re-usable vendor numbers for one-time payments? 6. Does the System include a Check Reconciliation/Bank Balancing process? 7. Does the System provide for on-line data entry and inquiry? City of Mendota Heights Attachment A A-4 Payroll/Personnel l. Does the sys�em support mul�iple pay periads? 2. Does �he system support bi-weekly pay periods? 3. Does the system main�ain vacatian and sick leave informatian by employee? - 4. Does the sys�em provide for pre-tax deductionsY y � �� 5. Daes �he system provide �or multiple PERA deductions and PERA reporting? . 6. Haw many deductians can an inai�iau�z have c7uring a single _ pay period? ': '7. How many accounts may an inaividual employee's pay be expensed to during a single pay perioci? �r: 8. Does the system provide �or variable rates af pay during a pay periad? 9. How does the sys�em process special pay tsupplimentary pay, longevity pay, incentive pay)? ].0. Does the system provide a means af calculating insurance premiums for both employee and employer? 11. Daes the sys�em pravide a check histary by emplayee? City of .Mendata Heights Attachment A A-5 �= . *'. 12. Does the system provide for bank reconciliation? 13. Does the system provide for on-line data entry and inquiry? City of Mendota Heights Attachment A A-6 atility Silling I. Does the system provide far eycle billing {a portion af the customers billed on each cycle - 1/3 each month)? 2. Can the billing cycle be adjusted - quarterly or bi- monthly? 3. Do�s the system provide for different classes of customer with dif�erent rates for each class? 4. Can sales taxes by charged ta commercial customers only? 5. Daes the system provide for estimated reading penal�ies? 6. Does the system calculate delinquent penalties an only the current billing amaunt? 7. Does the system contain both a billing address ana meter address? 8. How many previous periods of history daes the system maintain? 9. Can the system calculate estimated billinq using the customer's consumption from �he same period the previous year? �� ' City of Mendota Heights Attachment A A-7 10. Does the system automatically accommodate meter turn- overs? 11. Does the system flag high and low readings during the entry process? 12. Does the system allow processing of customers requiring re-reads to be suspended while other customers in the cycle are billed? 13. Can the City change rates without the assistance of `:'. technical programming personnel? � 14. Can rate changes be simulated to test their effect? 15. How are partial payments allocated among outstanding charges? 16. Can the system print messages on bills?. 17. Describe types of bill and meter reading forms that the System offers: City of Mendota Heights Attachment A A-8 Folice Management System 1. Daes the Product directly communicate with the State of Minnesota CRJS System? 2. Does the Product conform to standard Uni,form Crime Repart- ing? 3. Does the Product pravide a Name Identification File that can be searched for specific data? If yesj describe: 4. Describe how Calls For Service are processeds 5. Describe Zncident Reporti.ng process: b. Describe Of�icer Performance and Personnel processess: City of Mendata Heights Atitachment A Wora Processing: Product Name: 1. Documen� oriented? 2. Multi-user? 3. Functian key contral,led? 4. Separate Cursor con�rol keys? S. Dacumen� Hanc7ling Features: Index ar Direetory Security BackuplRecovery Spelling Dictianary List Processing/Mail Merge/Sort 6. Integra�ion with other Office Management Systems: 7. File Handling capabilities: 8. Graphics capabilities: 9. Eciit Functions: Help LinelWorcl wrap Screen Forma� Search & Replace Block Operations Phrase Library Automatic Foatnote Boiler Plate Decimal Tab� Non-printing camments Scrolling City of Mendota Heights Attachment A A-10 . 5 � 10. Format Functions: Dynamic Margin Justification Enhanced Printing Line wid�h 11. Printing Functions: Spooling Draf� Printing Variable Pitch Variable Spacing End-user Application Develapment: Praauet Name: Pagination Page Ti�ling/Numbering Table of Contents SubscriptlSuperscript Proportional Printing Multi-column Printing Automatic Hyphenatian Dictionary / Directory: 1. Do all func�ions access a common DictionarylDirectory? 2. Does the DictionarylDirectory have any security functions? Data Base System: � 1. Structure: Rela�ional Hierarchical Network Other 2. Automatic update and integrity? 3. File Structure: Fields per record Add fie2ds & Recards Characters per field Sort ascending � Recards per fiie Sort desending Fields per index key Index on multiple Keys per File fi�lds Files Cancurrently Open City of Mendota Heights Attachment A A-11 -.jr . Screen Generatar I. User defined promp�s? 2. Does the system provide edit functians? 3. Are file and fiel.d names coordinated with Dictionary/ Directory? 4. Can user access mul�iple fi�.es on the same screen? Query Language / Report Generator i. Does the system use english language la.ke commands? 2. Does the system access the Dictionary /Directory? 3. Does the system allaw multiple files? 4. Can the user create in�ermedia�e £i.les or output �iles? 5. Is there a sort functian? Personal Computing Electronic Spreadsheet: List other Processes and functions provided: Data Communications: � 1. List standard protocols supported: , City of Mendota Heights Attachment A A-12 . -� ATTACHMENT B. System Software Description 1. OPERA�'ING SYSTEM: � 2. Maximum number of concurrent users: 3. Maximum number of concurrent tasks: k. is Print spaoling available? _ 5. La.�t darect access starage methods supported: 6. List utilities included. 7: Haw much randam acces� memary �s required: By the operating system: ___ By each terminal : _._.__ _ _ ___ _ _ _ _ __ _ _ 8. List other operating systems which will function on the proposed CPU: � - Ci�y v� Mendota Heiqhts Attachment B B-1 .� 0 ATTACHMENT C.� Compu�er Equipmen� Description Number of days required ta deliver equipment after placing order: _ _____�______. CENTRAL PROCESSING UNIT 1. Manufacttzrer and model : __ __ _ _ _ _ _ _ _ _ _ _ 2, Random access memary proposed: RB Maximum: _._._.___KB 3. I/0 Ports propcised: Maximum: WORKSTATION � 1. Manufacturer anc3 mode], . __._ _ _ _ __,.__ Z. Screen aimension. inches horizontal inches vertical 3. Maximum number of characters displ.ayed: __ 4. Maximum number of: rows characters per row 5. Screen phc�sphc�r calors: ._ 6. Screen swivel? �ilt? ____ 7. Keyboarc7 - Number of function keys: IO key numeric paa? Separate cursor control keys? FLEXIBLE DISK STQRAGE 1. Manufacturer and model: .__.� 2. Maximum formatted capacity: K Bytes RIGID DISK STORAGE ' l. Manufacturer and mac�e3.: 2. Maximum formatted capacity: City o£ Mendota Heights Attachment C ____ M bytes �ixed _____.M bytes removable C-1 0 3. Starage capacity calculation: Opera�ing System and Utili�ies __ M bytes Fund Accounting 5ystem Saftware _____ Fund,Accoun�in� data files , Accounts Payable System Software Accounts Payable data files Utility Bill.inq System Software Utility Billing c7ata files _ Payroll System Software ______e____ Patroll data.�iles _ Word Pracessing Software _____.._____ � Electronic Spreadsheet Software Database Sa�tware Total fixed s�orage rec�ui.rements =_________ Available warkspace {formatted capacity minus �ixed storaqe) ________-_ DOT MATRIX PRTNTER l. Manufacturer and moael: _ 2. Carriage widthc inches � 3. Maximum number of characters per Iine�: at pitch ' 4. Variable pitch: • ____ 5. Maximum print speed: � characters per second 6. Dat matrix size X 7. Fil.l-in printinq for memo quality available? • 8, Maximum number of capa.es: _..______�..,r.. � ' 9. Form tractors or pin £eed inclucaed? 1.0. Describe noise�reduction features such as sound hoods: City a� Mendota Heiqhts Attachment C _____------------_--�------ C-2 t LETTER QUAI,ITY PRINTER 1. Manufacturer and madel : _.__._ __ __ _ _ _ _ _ _ _ 2. Carriage width: � inches 3. Maximum number of characters per line: at 4, Variable pitch; _._________ _ _ _.____�_ 5. Maximum print speea: characters per second 6. Maximum number of copies: � 7. Form tractors available? 8. Shee� feeder available: _____ 9 E 1. f d available• pitch � . nve ope ee er . �..__�_-------- MAGNETIC TAPE 1. Manufacturer and model: 2. Type of device: Reel-to-ree1: _�.4______._._. Cartridge: _. _______ VCR : _ _ _ __ __ __ .., _.- - - --__ �ther: 3. Recarding speed: Bytes per second ' 4. recording density; 5. Average capacity per reel or cartridge: ____ EQUIPMENT T�iAINTENANC� l. Length af warranty period after instaliation: 2. Lacation of service center: 3. Guarant9,ed respanse time to Mendota Heights.an calls for service: _____ 4. Narmal respanse time on calis for service: _._.._ 5. Location of spare parts depot: 6. Is a Carry-in service contract available: 7. Average leng�.h of repair �ime on carry-in service: 8. is tem�orary equipmen� available if Mendota Heights's equip- ment is in-pperable far an extended period: ____ City of Mendota Heights Attachment C C-3 G 1 COST OF SUPPLIES l. List supply items (diskettes, ribbon cartridges, etc.) rea,uirea by the system and their cost: _� .____.� �'-- -- ----- 0 City of Mendota Heights Attachment C 0 C-4 a , ` 1 C I ATT�ICHMENT D. Training Description 1. Location of training facility: ___ __ __ ___ _ _ _._ _ _ 2. Describe Hardware operation training provided: � ____ � _____----� ___�_y 3. De�scribe Applications training: Financial System: i i Accounts Payable: ___�____' � --+- - - --- --- _-__� +_ ------ I�------�- Payroll: -_---_ ' ' - Utility Billing: Word Processing: _.___________�� ._----------------------- � � Electronic Spreadsheet: Database: 4. List all manuals furnished: City of Mendota Heights Attachment D D-1 � � t ! 0 5. List additional manuals available and purchase prices � 6. List additional training available and purchaselprice: � . � 7. Describe user support system: .�� _�i� ( ____ � City of Mendota Heights Attachment D r�-2 u TOTAL COST SUMMARY ___�._.__ _�._- - - _ -_ TOTAL ITEM DESCRIPTION � � ONE-TIME --- -��- - - - - - ---- -� I COSTS I 1. SOFTWARE COSTS .............. I 2. HARDWARE - PURCHASE......... 3. HARDWARE - LEASE............ 4. INSTALLATION ................ 5. TRAINING .................... . TOTAL: � City of Mendota Heights Attachment E ON-GOING ANNUAL COSTS E-1 SOFTWARE COSTS City of Mendota Heights Attachment E ON-GOING ANNUAL COSTS E-2 HARDWARE PURCHASE COSTS ITEM DESCRIPTZON TOTAL HARDWARE PURC City of Mendo�a Heights Attacr:n�ent E • E-3 HARDWARE LEASE COSTS �TAL --- •TIME �STS City of hiendota Heights Attachment E E-4 � • INSTALLATION COSTS ITEM DESCRIPTION , � a TOTAL INSTALLATION COSTS: City of Mendota Heights Attachment E TOTAL i ONE-TIME COSTS 0 � r E-5 ITEM DESCRIPTION TOTAL �RAINING TRA.INING COSTS City of Mendota Heights Attachmen� E E-6 0 � 0 , � �� Main OfIKe 571 6066 �� 1�UR�AN 6875 H�ghway No. 65 N.E � Na1NttRINO M�nneapol�s, Minncmta 55432 ' '� ^ , South Gthce 890 6510 ('i��! f� Mwunpal Erywmn� � Sa! TntuK �(and Swueyrrt� � L�n/ Planiun� 1101 CIiH Road ,�■ Burnsville. 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