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1985-01-03CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA JANUARY 3, I985 7:30 P.M. 1. Call to Order. 2. Administration of Oath of Off.ce to ayor Lockwood and Councilmembers Blesener and Cummins. - 4. Adoption of Agenda. 5. Approval of Minutes, December 18, 1984. - 6. Consent Calendar _-,4 a. b. c. d. e. Acknot— c6-1.1ArYcl owledgement of of Engioeeriug monthly report for December. Approval of the List of Pledged Securities. Adoption of Resolution Establishing 1985 City Depositories of Funds. Acknowledgement of Code Enforcement monthly report for December. Approval of the List of Claims. f. Approva of the List of Licenses. (--Lt "- ''`~ 4^�~~' mfr~v End of Consent Calendar. 7. Public Comments. -- 8. Unfinished and New Business. a. Appointment of Acting Mayor for 1985. - b. Designation of Health Officer for 1985. - A.--14+~4=' 4"-~ c. Designation of Offici 1 Newspaper for 1905. (See attached letter from ~V � �-�' '` �+ o_4.. Stud (Please � ..=4, -~*- 4 SuuJ0ew�Daper).' -- C^� d. Memo on p emtation of Recobring report to meeting). e. Memo and resolution on Purchasing Policy. -- f. Memo and Resoluti n Properties. Memo on Request for Lilydale. 8^ h. Memo on Plannin expiration. r5 -_n/ oo Sewer and Watcr, Extension� for ^'de�^*u-C �ley °~ p~���,,,/ WateService for River Rain Condominiums in (5 -- and Park and Recreajl . '7Fe. Commi m~=a ul ���-=���� �^� 1. Memo on New Name Plates. J. C.,/ --fir Request for Closed Meeting to Discuss Police Labor Negotiations. 9. Council Comments and Requests. Al(Adjourn. 46-066- c-/Tv 70//, 45-(//000) 44.m frtea S'Sr. Page No. 2165 December 18, 1984 Planning and Park and Recreation Commissions. The Council noted that they were satisfied with the City's current process of citizen appointments and directed City Administrator Frazell to thank Karen Flood, President of the League of Women Voters for their letter and to advise her of the Council's feelings on the matter. AIRLINE OPERATIONS The Council briefly discussed a memo from Larry Shaughnessy regarding FAA operational rule changes. Councilwoman Witt moved adoption of Resolution No. 84-85, "RESOLUTION OPPOSING THE AIR TRANSPORT ASSOCIATION (ATA) PETITION FOR PRIOR FEDERAL REVIEW OF PROPOSED LOCAL USE RESTRICTIONS ON AIRLINE OPERATIONS", noting that the City Council is strongly opposed to the ATA's petition. Councilwoman Blesener seconded the motion. Ayes: 5 Nays: 0 MARIE AVENUE SPEED LIMIT Ayes: 5 Nays: 0 MENDOTA HEIGHTS ROAD SPEED LIMIT Ayes: 5 Nays: 0 WORKSHOP Ayes: 5 Nays: 0 SPACE RENTAL The Council discussed a memo from Public Works Director Danielson regarding the speed limit on Marie Avenue, between Dodd Road and Trail Road, reducing the speed from 40 miles per hour to 30 miles per hour. Councilwoman Blesener moved the adoption of Resolution No. 84-86, "RESOLUTION ESTABLISHING A 30 MPH SPEED LIMIT ON MARIE AVENUE BETWEEN TRUNK HIGHWAY 149 AND TRAIL ROAD". Councilwoman Witt seconded the motion. Councilman Hartmann moved the adoption of Resolution No. 84- 87, "RESOLUTION REQUESTING THE COMMISSIONER OF TRANSPORTATION TO ZONE MENDOTA HEIGHTS ROAD AS A 40 MPH SPEED LIMIT FROM TRUNK HIGHWAY 149 (DODD ROAD) TO LEXINGTON AVENUE (COUNTY ROAD 43)". Councilwoman Blesener seconded the motion. Mayor Lockwood moved to set January 29, 1985, at 7:30 p.m. for a workshop meeting with the TH 110/149 Task Force, also including the Planning and Parks Commission members. Councilman Hartmann seconded the motion. The Council received and discussed a letter of request from Mr. Harry Kirchner, of Fischer's Gas and Towing, 2156 Dodd Road, and a memo from City Administrator Frazell relative to renting two bays in the old fire station to Mr. Kirchner. Page No. 2166 December 18, 1984 After a brief discussion, Councilman Hartmann moved approval of the renting of two bays in the old fire station to ..Fischer's Gas`and Towing, on the condition:that the rental be tfor two towing vehicles only, at $140 per month, and subject to execution of a hold harmless agreement. Councilman Mertensotto seconded the motion. Ayes: 5 Nays: 0 DELINQUENT SEWER The Council discussed a list of delinquent sanitary sewer RENTAL accounts and asked that staff check the penalty fee of $25 for overdue accounts certified to the County for collection with real estate taxes. Councilman Hartmann moved the adoption of Resolution No. 84- 88, "RESOLUTION CERTIFYING DELINQUENT SANITARY SEWER RENTAL CHARGES TO THE DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL ESTATE TAXES". Councilwoman Witt seconded the motion. "' Ayes: 5 Nays: 0 PERSONNEL The Council received and acknowledged receipt of a letter of resignation from Paul Maczko from the Fire Department. Mayor Lockwood moved to accept with regret and considerable thanks to Paul Maczko his resignation from the Volunteer Fire Department. Councilman Hartmann seconded the motion. Ayes: '5 Nays: 0 MISCELLANEOUS ADJOURN Ayes: 5 Nays: 0 Mayor Lockwood presented`a Plaque of Appreciation to Councilman Mertensotto for his many years of service on the City Council.' `There being no further business to come before the Council, Councilman Hartmann moved that the meeting be adjourned. Mayor Lockwood, seconded the motion. TIME OF ADJOURNMENT: 9:23 o'clock P.M. Mary Ann DeLaRosa Deputy Clerk ATTEST: Robert G. Lockwood Mayor Page No. 2163 December 18, 1984 southeast end of the present Cray facility. After a brief discussion, Mayor Lockwood moved approval of the building permit, as requested. Councilman Hartmann seconded the motion. Ayes: 5 Nays: 0 CONTEL BLDG.PERMIT Mr. Victor Vouga, Vice President of Polk Design Consultants, and several other representatives of the company, were present to request building permit approval for a Mid -central division office for Contel. The proposed building site is Lots 1 and 2, Block 4, Mendota Heights Industrial Park, located on the corner of Transport Drive and Mendota Heights Road. The Company will employ 115 - 117 employees. Mr. Vouga noted that there will be a 40 foot setback on the north side of the building which will be landscaped. He also advised the Council that the building exterior will be the same on all sides,_being a dark brown brick with banded - windows of a dark gray glass. Councilwoman Witt expressed concern over water run-off in the area. Mr. Vouga noted that the land slopes to the northwest and that the water will run off into the storm sewer in that direction. He also advised that the building will contain 42,000 square feet of floor space and that there will be 122 parking --spaces- en the site, with vi3itor parking -ming -the - front. He stated that their plans call for 10 foot by 20 foot parking stalls, except for handicapped stalls, noting that safety in the parking lot is very important to the company. He also noted that Contel will own the property, not lease it. Councilman Mertensotto expressed concern with drainage onto Mendota Heights Road, and asked Public Works Director Danielson to review drainage problems on Mendota Heights Road in the area of the City's lift station. Mr. Vouga noted that all signage and landscaping will conform to the City ordinance requirements.._._.. Councilwoman Witt moved approval of a building permit for Contel subject to submission of landscaping plans, including provision for foliage on the north and west sides of the building; the right of the City to require additional parking spaces up to full Code requirement, at a later date, should parking become a problem; and subject to staff approval of drainage. Councilman Hartmann seconded the motion. Page No. 2164 December 18, 1984 Ayes: 5 Nays: 0 GRAPPENDORF 'Mr. Paul McGinley, surveyor, was present to request final FINAL PLAT "plat approval of the Grappendorf First Addition. He noted that there were no changes from the preliminary plat, and noted that there was $500 in escrow to assure removal of trash from the plat. He also noted that the right-of-way on Delaware will be 60 feet as requested by the County. Ayes: 5 Nays: 0 LINVILL IDB'S Ayes: 5 Nays: 0 FIRE DEPT. PURCHASES Ayes: 5 Nays: 0 Councilman Mertensotto moved approval of Resolution No. 84- 83, "RESOLUTION APPROVING FINAL PLAT FOR GRAPPENDORF FIRST ADDITION" accepting the letter from Unruh Agency regarding the $500 escrow for trash removal from the plat. Councilwoman Blesener seconded the motion. The Council received and discussed a memo from City Treasurer Shaughnessy relative to the issuance of Industrial Revenue bonds for Ralph Linvill and Associates in conjunction with his office project located at the southwest corner of Pilot Knob Road and Perron Road. Treasurer Shaughnessy advised that the final issue has been reduced from $2,500,000 to $2,300,000, due to the size of the building allowable on the site. He noted that the issue must be completed prior to December 31, to qualify under the City's 1984 IR Bond allotment. Councilwoman moved the adoption of Resolution No. 84-84, "RESOLUTXON AUTHORIZING A PROJECT UNDER THE MINNESOTA MUNICIPAL INDUSTRIAL DEVELOPMENT ACT AND THE ISSUANCE OF COMMERCIAL DEVELOPMENT REVENUE BONDS TO FINANCE THE PROJECT". Councilman Hartmann seconded the motion. The Council discussed a memo from City Administrator Frazell regarding purchase of fire department equipment. Councilman Hartmann moved approval of the request for purchase of a Waterous Floto Pump, for $995; purchase of an Onan 4.0 and 5.0 kw Generator Set for $2,336; and purchase of a Stang deluge gun set, with nozzles, at a cost not exceeding $2,000, all as requested by Chief Noack. Councilwoman Blesener seconded the motion. MISCELLANEOUS The Council received and acknowledged a letter from the League of Women Voters Northern Dakota County Area concerning the process of appointment to citizen committees such as the Page No. 2161 December 18, 1984 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, December 18, 1984 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M., at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:43 o'clock P.M. The following members were present: Mayor Lockwood, Councilmembers Blesener, Hartmann, Mertensotto and Witt. ADOPTION OF AGENDA Councilman Hartmann moved adoption of the agenda for the meeting, including additional items contained in the add-on agenda. Councilwoman Witt seconded the motion. Ayes: 5 Nays: 0 APPROVAL OF MINUTES Councilwoman Witt moved approval of the minutes of the November 8 Canvassing Board meeting. Councilwoman Blesener seconded the motion. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 CONSENT CALENDAR Mayor Lockwood moved approval of the minutes of the November 8th meeting. Councilman Hartmann seconded the motion. Councilman Hartmann moved approval of the minutes of the November 20th meeting as corrected. Councilwoman Blesener seconded the motion. Councilwoman Witt moved approval of the minutes of the November 29th workshop meeting. Councilman Hartmann seconded the motion. Councilman Hartmann moved approval of the minutes of the December 4th meeting with correction. Mayor Lockwood seconded the motion. Councilman Hartmann moved approval of the consent calendar as submitted and recommended for approval as part of the meeting agenda along with authorization for execution of all Ayes: 5 Nays: 0 CRAY RESEARCH BLDG. PERMIT Page No. 2162 '• December .f8, 1984 necessary documents contained therein. a. Acknowledgement of the Treasurer's monthly report for November. b. Acknowledgement of the Fire Department monthly report,for November. c. Atknowledgement of the Minutes September 19 NDC4 minutes. d. Acknowledgement of the Minutes and Recreation meeting. of the August 8 and of the November 13th Park e. Acknowledgement of a notice from St. Paul Water regarding water rate increase. ,� f. Acknowledgement of a memo on TH 110 speed limit reduction. g - Approval of the List of Claims and totalling $171,537.87. h. Acknowledgement of a memo from Unclaimed Property. i. Acknowledgement of a memo from accepting a gift from Mrs. Orloski. J dated December 18, 1984, Police Chief Delmont on Police Chief Delmont on Acknowledgement of a plan from City Administrator FrazeLl relative to ski trail grooming. k. Approval of the List of Licenses, the 'following: Domestic Mechanical Contractors Domestic Mechanical Contractors E.S.P., Inc. E.S.P., Inc. Kleve Heating & Air Conditioning O'Keefe Mechanical, Inc. O'Keefe Mechanical, Inc. Schnapp Plumbing & Heating, Inc. granting licenses to Councilwoman Blesener seconded the motion. Gas Piping Heating & A/C Gas Piping Heating & A/C Gas Piping Gas Piping Heating & A/C General Contractor Mr. Mark Merrill and Mr. Jim Harris were present from Architectural Alliance, to request a building permit to. construct a 10,000 square foot warehouse addition to the 7 4;14). CITY OF SOUTH ST. PAUL DEC 26 1984 OFFICE OF CITY RECORDER • TREASURER 451 .1 387 125 THIRD AVENUE NORTH SOUTH ST. PAUL, MINN. 55075-2097 South St. Paul, Minnesota December 17, 1984 Regular City Council meeting - Acting Mayor, Bruce Baumann presiding, Six Council - members present. Moved by Councilmember Lanegran Seconded by Councilmember Peterson WHEREAS, The Governor of the State of Minnesota appoints the members of the Metropolitan Council; and WHEREAS, The Metropolitan Council has considerable impact upon local govern- ments; and, WHEREAS, The term of office for the appointee to represent District 15 which in- cludes the City of South St. Paul expires December 31, 1984; and WHEREAS, The City of South St. Paul has no communication or confidence in the current District 15 Metropolitan Councilmember NOW THEREFORE BE IT RESOLVED, That the City of South St. Paul respectfully re- quests the Governor to appoint a new Metropolitan Councilmember; and, of: BE IT FURTHER RESOLVED, that the Governor give consideration to the appointment Calvin Blomquist or Mary Martin or Kathleen C. Ridder BE IT FURTHER RESOLVED, That the City Council of South St. Paul conveys to the Governor that the resolution has emerged as the result of a deep disappointment re- garding the current lack of representation; and BE IT FURTHER RESOLVED, That the three nominees submitted, without preference, by the City of South St. Paul have been chosen following an intensive search for a replacement. Each is well qualified and has the unquestioned support of the City Council. Adopted by the City Council this 17th day of December, 1984. 5 yeas 1 nay-Milbert /s/ Charles D. McDermott /s/ Bruce W. Baumann City Recorder -Treasurer Mayor CITY OF MENDOTA HEIGHTS MEMO December 20, 1984 TO: Mayor, City Council and City A ‘,sator FROM: Mary Ann DeLaRosa Deputy Clerk SUBJECT: New Name Plates It has come to my attention that the name plates for Councilmembers and staff members attending Council meetings are a mixture of lettering and are not very consistent. Therefore, you may wish to reorder new name plates all at the same time, so that there is uniformity in the printing and style of the plates. I have checked with St. Paul Stamp Works and have received prices for single line nameplates, double line nameplates and plate holders. A 10" by 2" brown with white lettering nameplate, with single line of lettering costs $6.50 each. A nameplate with a double line of lettering would cost $8.10 each. The nameplate holder will cost $4.50 each. ACTION REQUIRED If Council desires new nameplates with holders, they should indicate how they wish their name engraved, i.e., using first initial only, or spelling out their first name. 3= S CITY OF MENDOTA HEIGHTS MEMO December 20, 1984 TO: Mayor, City Council and City Al2t#ator FROM: Mary Ann DeLaRosa Deputy Clerk SUBJECT: Terms of Expiration for Planning Commission and Park and Rec Members Two members of the Planning Commission have terms that will expire on January 31, 1985. They are Jerry Morson and Kathleen Ridder. There are also two members of the Park and Recreation Commission whose terms will expire on January 31, 1985. They are Mike Williams and Alan Singer. Both of these individuals have indicated that they wish to be reappointed to the Park and Recreation Commission. ACTION REQUIRED Council should determine if the above named individuals would be willing to serve another three year term on their respective commissions. NOTE A press release has been sent about new appointments to be made Attached for your information members. attachment to the Sun Newspapers advising residents at the January 15th Council meeting. are rosters of the two City commission 1984 CITY OF MENDOTA HEIGHTS PLANNING COMMISSION MEMBERS NAME ADDRESS APPOINTED EXPIRES CHAIR: Cameron Kruse 902 Cheri Ln 1/31/83 1/31/86 0: 941-5600 H: 454-3854 Joseph Stefani 1820 Valley Curve 1/31/83 1/31/86 0: 635-5673 H: 454-5372 Jerry Morson 1442 Wachtler 7/20/82 1/31/85 H: 457-1442 William Burke 707 Decorah Ln. 1/31/83 1/31/86 H: 454-3464 VICE-CHAIR:John Frank 774 Lower Colonial 1/31/84 1/31/87 0: 733-2233 H: 457-1364 Kathleen Ridder 1744 Dodd Rd. 2/7/84 1/31/85 H: 454-1572 Stuart Henning 532 Huber Dr. 4/17/84 1/31/87 0: 726-2788 H: 454-5323 City Planner: Howard Dahlgren, 1 Groveland Terrace, Mpls, MN 55403 377-3536 5-22-84 madlr DEC 24198,, TRUCKER SHEEHY city 41 eriegoate On clhe drississippi 855 SIBLEY MEMORIAL HIGHWAY / LILYDALE, MINNESOTA 55118 / PHONE 450.0001 City of Mendota Heights c/o Dave McCartney Trucker Sheehy Const. P.O. Box 9393 Mpls., MN. 55440 To Whom It May Concern: December 20, 1984 You are hereby authorized to grant water service to River Rain Condominium Project which will be located in the city of Lillydale. River Rain and Associates will be responsible for all permits, fees and any other charges what so ever. Sinc rely your .,s 7.• 1 )-• 41 Alli Sllr1 4 L✓� g i 030 .57, cS Oc/ac.r 4' L a y Jno 57 .144-46C .IM f7 OSNC 1lE ♦tj} s ` .f TO SHERMAN WINTHROP ROBERT R. WEINSTINE THOMAS J. SEXTON RICHARD A. HOEL ROGER D. GORDON STEVEN C.TOUREK HART KULLER DAVID P. PEARSON THOMAS M. HART IY DARRON C. KNUTSON DOUGLAS B. ALTMAN WENDY WILLSON LEGGE MARK J. BRIOL GIRARD P. MILLER MICHELE D. VAILLANCOURT MARY M. COLLINS JON J. HOGANSON PEGGY A. NELSON JAY R. NAFTZGER SCOTT J. DONGOSKE WINTHROP, WEINSTINE S& SEXTON ATTORNEYS AND COUNSELLORS AT LAW 1800 CONWED TOWER 444 CEDAR STREET SAINT PAUL, MINNESOTA 55101 December 20, 1984 mfr. Kevin Frazell City Administrator City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 Mr. James E. Danielson Public Works Director City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 Re: City of Mendota Heights/Brooks v. Gentlemen: DEC 2 6 1984 (612) 292-8110 I am very pleased to report that our motion for summary judgment has been granted in this case. The Brooks' lawsuit against the City of Mendota Heights has been dismissed with prejudice. As a result, it will not be necessary for us to appear at the trial of this action. We are glad that this matter has been brought to a successful conclusion. Please contact me if you have any questions concerning this matter. Very truly yours, WINTHORP I;STINE & SEXTON By - David P. Pearson DPP:bmw cc: Sherman Winthrop, Esq. Thomas M. Hart, Esq. CITY OF MENDOTA HEIGHTS TO: Mayor and City Council P? FROM: Kevin D. Fraze City Adminisator MEMO December 21, 1984 SUBJECT: Request for Closed Meeting to Discuss Police Labor Negotiations The City has now received the proposals of the Police officer's bargaining unit for a 1985 contract. Dennis and I had one initial meeting with the Business Agent and Union Steward. Subsequent to that meeting, we have prepared a responding position of the City. I would like to have the opportunity to meet with Council in closed session to discuss the respective positions of the two sides. Discussion of pending labor negotiations is an allowable reason for a closed meeting under the Minnesota Open Meeting Law. ACTION REQUIRED If Council concurs with this request, it should make a public announcement at the end of the regular agenda that we are having a closed session to discuss pending labor negotiations, and reconvene in the Engineering Conference Room for that discussion. KDF:madlr CITY OF MENDOTA HEIGHTS MEMO December 21, 1984 TO: Mayor, City Council and City Administrator FROM: James E. Danielson Public Works Director SUBJECT: Sewer and Water Extensions Anderson - Curley Properties Job No. 8426 Improvement No. 85, Project No. 1 INTRODUCTION: Recently, Allen Andersen, 1755 Lexington Avenue, and Thomas 0. Curley, 1751 Lexington Avenue, petitioned for public sanitary sewer and water extensions. These residences are located on a private driveway west of Lexington Avenue with City facilities available on Lexington. DISCUSSION: A third residence, located on the private driveway and adjacent to Lexington Avenue, is served by the existing utilities on Lexington. When public utilities were installed on Lexington, the Andersen -Curley properties elected not to con- nect to the public system. Now these services are needed. Staff has made a preliminary review of the situation and find that there are two methods to serve the properties, namely: 1. Private service connections on an existing driveway easement, and 2. Public utility extensions on public easements, constructed to City standards. Staff prepared a preliminary estimate for private services with private easement requirements and payment up front versus public extensions on public easements, with the result that the petitioners are now requesting City installed mains to serve the parcels in questions. Attached is a copy of the petition together with a waiver of hearing and agreement to dedicate utility easements on the Andersen -Curley parcels. The City will have to obtain a utility easement from the third property owner. RECOMMENDATION: In that the petition is in order .and the utilities are needed, staff recommends that a feasibility study be prepared after the petitioners submit a $1,000 escrow fund for the preparation of the report with that amount to be refunded after a project has been established and the actual feasibility costs can be included in the certified assessment roll. ACTION REQUIRED: If Council concurs with this staff report, they should pass a motion adopting the attached Resolution No. 85- , Resolution Accepting Petition and Ordering Preparation of Feasibility Report For Andersen -Curley Sewer and Water Extension (Improvement No. 85, Project No. 1) December 21, 1984 TO: FROM: SUBJECT: MEMORANDUM J9.;L— Mayor, City Council, City in strator Dennis J. Delmont, Chief of Police Implementation of Recommendations of Radio Study Introduction The Radio System Evaluation Report authorized by Council has been completed and submitted by Dr. DuBois. It now calls for implementing a plan to completely rehabilitate the communication system that serves the Police, Fire and Public Works Departments of Mendota Heights and West St. Paul. History Over the past several years, Police and Fire have alerted the Council to the deplorable condition of the communications system presently in place. We have areas of the City where voice communication is impossible and it is not unusual to find Fire or Police personnel within 100 ft. of each other without the ability to communicate. The list of problems goes on and on, from obsolete pagers on the Fire Service to inexpensive, stop -gap radios in squad cars to antique equipment in the Dispatch Center. The bottom line is an extremely dangerous system that presents potential hazards to the safety of Police and Fire officers and the citizens as well. In response to our requests, Council authorized a joint study of the system by Dr. John DuBois, and allocated funds in the 1985. Budget to implement the recommendations in that study. Discussion The attached report confirms the need. It is lengthy, and contains some technical terms, but is generally written in a language that even I can understand. It describes the present condition, necessary remedial action and associated costs for equipment, engineering and installation. To lessen the financial burden, the report suggests a three year, priority based implementation scheme. That scheme includes Mendota Heights' needs, West St. Paul's needs. and joint needs. On Page 33 of the report, the items marked with an asterisk are needed by both Cities and it is suggested that the costs 0136,250) be shared. Beginning on page 37 are. the items needed by Mendota Heights and their costs ($102,790). The total estimated cost to Mendota Heights for the complete program will be approximately $102,790 plus per capita shared costs of $40,254 for a total of approximately $143,044. It is expected that the actual amount will be less because: 1. The estimates were intentionally made on the "high" side. 2. There is a 10% contingency included. 3. One year implementation will eliminate some short term adjustment and repair costs. We have $127,200 included in various areas of the 1985 Budget that was requested expressly for the implementation of what we felt would be phase one of the plan. As it turns out, the dollar figures in the report are less than anticipated. The money is allocated as follows: General Fund Code Enforcement Parks Equipment Certificates $ 3,000 9,000 Police 34,000 Fire 40,000 Road & Bridge 25,000 Engineering 3,000 Utilities 13,200 TOTAL: $127,200 Leroy Noack, Dick Ploumen, and I have worked with Dr. DuBois during the preparation of the report and we are satisfied with the hardware recommendations he has made. If approved by both Cities, specifications would be drawn, frequency allocations would be sought and bids would be let, allowing for the actual installation to begin in late spring or early summer. Dr. DuBois assures us that the system would be state-of-the-art and would require no significant funding or engineering attention for a minimum of 12 years. Alternatives 1. Implement phase one of the plan by authorizing the expenditure of ;�- approximately $86,234. ($45,980 for Mendota Heights equipment and $40,254 for shared costs). 2. Implement the full plan by authorizing expenditures of up to the $127,200 budgeted for 1985. 3. Disregard the proposals and make repairs and replacements on an as needed basis. Recommendation That Council approve alternative #2 and we implement as much of the plan as possible in 1985. This will save the City money by eliminating some repair steps by replace- ment now. The costs of the hardware will also be less in 1985 than they will -be in 1987. It is further requested that Council encourage West St. Paul to approve the implementation of those key items that are necessary for. the successful operation of the joint system. The entire plan is dependent upon improvements to the West St. Paul Dispatch Center and System. If substantial improvements are not made there, the overall system cannot be improved and we may well have to seek out another provider for this critical service. Action Required Council continue on the course we haveset by approving expenditures and encouraging the West St. Paul Council to provide similar support. -3- CITY OF MENDOTA HEIGHTS MEMO December 21, 1984 TO: Mayor and City Council FROM: Kevin D. Frazel City Administrator SUBJECT: Purchasing Policy INTRODUCTION Attached is a proposed purchasing policy for the City of Mendota Heights. It is recommended that Council adopt that policy to provide some official guidelines for the purchasing process. DISCUSSION Although Minnesota statutes set some framework for municipal purchases, the guidelines are rather broad and difficult to administer without local clarification. Basically, any purchase over $15,000 requires receipt of sealed bids. Purchases below that amount require receipt of quotations; no floor is stipulated in the statutes, so theoretically, the purchase of a pencil could require three quotes. Historically, the City of Mendota Heights has used a decentralized approach to purchasing. Each department has taken care of its own needs, with the only real check being Council approval of the claims list, and a "courtesy" conference with the City Administrator for significant items. Also, there has been some confusion in my mind as to the level of purchase that should have prior Council approval. For the most part, this decentralized approach has served the City well. Frankly, we do not have the staff to administer centralized purchasing, and the savings from "gearing up" to do so would not justify the cost. I think the attached proposal is a good compromise, in that it continues to place major purchasing responsibility in the departments, but clarifies some guidelines for the way in which those responsibilities should be carried out, and also sets some points for Administrator and Council review and oversight. The proposed policy has been extensively discussed by staff, and all feel it to be workable. Our auditors, Peat, Marwick, and Mitchell, have also reviewed the policy, and agree that it is a good one for an organization of our size and sophistication. RECOMMENDATION For the reasons cites, it is recommended that Council adopt the attached resolution adopting the purchasing policy. ACTION REQUIRED Motion to adopt the resolution. KDF:mad1r attachments 471.345 RIGHTS, POWERS, DUTIES; SEVERAL POLITICAL SUBDIVISIONS 86 CHAPTER 471 RIGHTS, POWERS, DUTIES; SEVERAL POLITICAL SUBDIVISIONS 471.343 Uniform municipal contracting law. 47138 Range association of municipalities and schools; membership. 471.39 Joint exercise of powers. 471.617 Sell•insura nee of employee health beadiLL 471.703 Meetings of governing bodies; open to Pub- lic; exceptions. 471.981 Sell -insurance coverage by political subdivi- sion. 471.982 Review of Joint self-insurance pool. 471.99 Notice of government aawn. 471345 UNIFORM MUNICIPAL CONTRACTING LAW. [For text of subds 1 and 2, see M.S.1982) Subd. 3. Contracts over $15,000. If the amount of the contract is estimated to exceed $15,000, sealed bids shall be solicited by public notice in the manner and subject to the requirements of the law governing contracts by the particular municipality or class thereof provided that with regard to repairs and maintenance of ditches, bids shall not be required if the estimated amount of the contract does not exceed the amount specified in section 106.471, subdivision 2. Subd. 4. Contracts from $10,000 to 515,000. If the amount of the contract is estimated to exceed $10,000 but not to exceed $15,000, the contract may be made either upon sealed bids or by direct negotiation, by obtaining two or more quotations for the purchase or sale when possible, and without advertising for bids or otherwise complying with the requirements of competitive bidding. All quota- tions obtained shall be kept on file for a period of at least one year after receipt thereof. Subd. 5. Contracts less than $10,000. If the amount of the contract is estimated to be $10,000 or less, the contract may be made either upon quotation or in the open market, in the discretion of the governing body; but shall he based on at least two quotations which shall be kept on file for a period of at least one year after receipt thereof. [For text of subds 6 to 8, see M.S.1982) Subd. 9. Energy efficiency service contracts. Notwithstanding any law to the contrary, a municipality may enter into a contract to purchase by installment payments capital or other equipment or services intended to improve the energy efficiency of buildings or facilities owned by the municipality provided that: (a) the term of the contract does not exceed ten years; (b) the entire cost of the contract is a percentage of the resultant savings in energy costs; (c) the contract for purchase is based on a competitive basis; and (d) the municipality may unilaterally cancel the agreement if the governing board of the municipality fails to appropriate money to continue the contract. History: 1983c425 1-3: 1983 c 301 s 211 471.58 RANGE ASSOCIATION OF MUNICIPALITIES AND SCHOOLS; MEMBERSHIP. For the purpose of providing an arca-wide approach to problems which demand coordinated and cooperative actions and which are common to those CITY OF MENDOTA HEIGHTS MEMO December 26, 1984 TO: Mayor, City Council and City Administrator FROM: James E. Danielson Public Works Director SUBJECT: River Rain Condominiums Lilydale INTRODUCTION: Trucker Sheehy Contractors have received approval from the City of Lilydale to construct a 29 unit condominium just north of the existing Lexington Riverside units along Trunk Highway 13. (See Map) DISCUSSION: Lilydale has a sewer main available to serve this new building but no watermain. Mendota Heights has an 8 inch main on the south side of Trunk Highway 13 that has the capacity to serve the building. Trucker Sheehy requested to connect to that line and the City of Lilydale has agreed to allow the connection. Mendota Heights has an ordinance wherein payment for such a connection is esta- blished and has been previously utilized. (See Resolution No. 78-60) In this Resolution there are two formulas for calculating the connection charge with the City computing both methods and then selecting the largest amount as the connec- tion charge. One method utilizes the amount of front footage abutting the muni- cipal improvement, and the other utilizes a flat sum of $300.00 per unit. The proposed structure will be located on a lot that is remote from a City street and is connected to the street by a narrow strip of land. This type of lot is referred to as "a flag lot". There is no standard City policy for calculating front foot assessments for flag lots, however, there is precendence for using the lot width at the wide part of the lot as the frontage. The test for establishing assessment rates is "benefit received", and it seems to staff that this lot will receive the same water main "benefit" for the full frontage whether it is contiguous to the road or set back from the roadway. The equivalent frontage at the wide part of this parcel is 299.77 feet. To provide the Council with Staff's method of determining an equitable connection charge, the following formulas are used: FORMULA A Calculations using Resolution No. 78-60 Assessment rate at time of watec,ivatallatiou iu'1970 = $11.00 per aese,so- ebIe foot charge to outside City residents 125%. Interest Rate on unpaid assess- ments = 7.0%. W.A.C. charge = $200 per unit, reduced by 20% for condominiums. 1. $I1.80 X 299.77 X 1.25 = $ 4,121,84 2. Compounded Interest on $4,121,84 at 7.0% from 1970 = � W.A.C. Charge - 29 X $200 X 0.8 = Suggested Connection Charge Under Formula A Formula B 6,506.46 4,640.00 $15,268.30 Connection charge at $300 per housing unit interest rate on unpaid as- sessments = 7.0%. Deduct cost of internal distribution main installed by others. 1. 29 units X $300 = $ 8,700.00 2. Compounded Interest at 7.0% = 13,733.25 Anticipated Connection Charge $22,433.25 3. Less estimated cost for internal main distribution, by developer = 25,974.80 Computed Connection Charge under Formula B -$ 3,541.55 Based on above calculations, staff computes connection charge to be $15,288.30, NOTE: Fire Marshal Lange recommends the placement of a new hydrant on the north side of Trunk Highway 13, the cost of which is to be paid for by the Developer.fl Oa 0 RECOMMENDATION: Subject to receipt of $15,280 together with the applicant agreeing to in- stall a fire hydrant on the north side of Trunk Highway 13 and agreeing to pay any and all other costs associated with installation of the new watermain under Trunk Highway 13, staff recommends allowing Trucker Sheehy to connect to the City of Mendota Heights' water main. ACTION REQUIRED: If Council wishes to implement the staff recommendation it should pass a motion authorizing staff to issue a water permit to Trucker Sheehy subject to compliance with the.conditions set forth in the recommendation being met. Minnesota Suburban Newspapers, Inc. 7401 Bush Lake Road • Edina, Minnesota 55435 • (612) 831-1200 26 December 1984 City Council City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 Dear Council Members: oz%-, We would appreciate your designation of the West St. Paul - Mendota Heights Sun -Current to be your official newspaper for the year 1985. Minnesota laws regulating charges for publication of public notices have been updated this year. In order to avoid con- fusion in administering the rates for 1985, we will calculate the rate the same as in 1984, and add 10%. Therefore, the rate will be 24.8 per line. Tabular matter, i.e., proper names, numbers, legal descriptions, etc., will be 8.2c per line additional. We will provide, at no additional charge, two notarized affi- davits on each of your notices. Additional notarized affida- vits, on request, will be furnished at 25 each. 7 1984 In order to expedite our services to you, it is requested that you direct your publications to the attention of Meridel Hedblom, Legal Publications, Minnesota Suburban Newspapers, Inc., 7401 Bush Lake Road, Edina, MN 55435. Please call her at 831-1200 for deadlines for your area. We appreicate being considered as the official newspaper for the City of Mendota Heights for the ensuing year. Very truly yours, MINNESOTA SUBURBAN NEWSPAPERS, INC. 49cne1( Donald K. Mortenson Operations Manager Publisher of Current Newspapers • Focus Newspapers • Sailor Newspapers - Sun -Current Newspapers MEMO TO: Mayor, City Council and City Administrator FROM: Paul R. Berg Code Enforcement Officer SUBJECT: Building Activity Report for December, 1984 CURRENT MONTH NO. BLDG PERMITS SFD 2 APT 0 C/I 2 MISC, 2 VALUATION $209,530'40 0 1,900.00 13 266.56 FEE COLLECTED $ 1,458.60 0 57.76 206.2 6 DATE: December 27, 1984 YEAR TO DATE - 1984 NO VALUATION 48 $5,42I,251,70 3 6,750,000.00 56 2,998'398.00 142 2,992,472.31 | FEE COLLECTED $37,244.34 28,749.60 19,186.57 22,045.10 SUB TOTAL 6 TRD PERMITS Plbg 6 Wtr 4 Swr 4 Htg, AC & Gas Pipe 6 224,696.96 SUB TOTAL 20 LICENSING Contractor's Licenses 25 TOTAL 51 *224,696.96 NOTE: All fee amounts exclude valuation amounts. 1,722.62 120.00 20.00 70.00 360.50 570.50 625.00 $2,918.12 249 18,I62,I22,01 101 79 69 130 107,225.61 / 4^496.00 395.00 1,282.50 11,418.00 YEAR TO DATE - 1983 NO. VALUATION FEE COLLECTED 67 $6,746,562,80 $39,864.73 0 0 0 25 3,778,371,04 18,340,48 154 9O5,229,54 9,952.23 246 11,430,163,38 68,157.44 55 58 52 82 1,782.00 440.00 985.00 6,693.50 379 324 17,591.50 8,100.00 247 246 9,900.50 6`l50.00 952 $18,162,122'0I $132,917.11 Sac, Wac and State Surcharge. 739 *11,430^163,38 $84,207'94 Amounts shown will reflect only permit, plan check fee and CITY OF MENDOTA HEIGHTS MEMO TO: Park and Recreation Commission FROM: James E. Danielson Public Works Director SUBJECT: Volleyball and Basketball Court Cost Estimate DISCUSSION: December 28, 1984 At the December meeting the Park and Recreation Commission requested that staff complete cost estimates for the construction of new sand volley- ball court and blacktop 1/2 court basketball courts: . VOLLEYBALL COURTS 1. Permanent Posts and Net 2. Install timber edge 3. 50 Ton washed sand + 40% Engineering Contingencies Total Per Court BASKETBALL 1/2 COURTS � ]0O.0} 400.00 300.00 $1,000.00 400.00 $1,400.00 1. Post, backboard, goal & net $ 600.00 2. Court (4" gravel, 3" bit,, 1 sealcoat, striping 3'000,00 3. Install timber edge 400'00 $4,000.00 + 40% Engineering Contingencies 1,600.00 Total Per Court $5,600.00 ACTION REQUIRED: If the Commission desires the courts to be constructed, they should recom- mend I 1 e.9 boL I 0 0 50 [10.1-1- Cok,o,- BctSKe+13_ I ( 44 3o CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Applicant Name: Northwestern Bell Telephone Co. Last First Case No. Date of Application 12-31-84 Fee Paid $350.00 ',I -3,-Y./ Initial Address: 70 West 4th Street St. Paul Minnesota 55102 Number & Street City State Zip Telephone Number: 221-4927 Owner Name: Virginia J. Flo Last First Initial Address: 2170 Lexington Ave. Mendota Heights Minnesota Number & Street Street Location of Property in Question: 2170 Lexington Avenue (East 50 feet) City State Zip Legal Description of Property: E 50' of N 85' of S 430' of W 330' of SW% of Section 26, T28, R23, Dakota County Type of Request: Rezoning Variance Conditional Use Permit Conditional Use Permit for P.U.D. Minor Conditional Use Permit Subdivision Approval Plan Approval Wetlands Permit Other :4 s.�. r LA_ r C u, E 16 / 5 7 1+ .1 1 .. / a 0 /t't - /(>C, -t 6 44 lx•/ • �JG l CnT t - 1 I t t F /1 ELLEN'. T}i,cz P S ©1-v L}[-; rt : • Fr'onc.S6. t • 2 .•S Z Fd •Z3 • N HALL NIL 1 T 11-64 r c. r.ta11'Mt 0.. • • , 1 7 - 1 - 1,- t.5'.t - 1 g i I 1 b h • 1.1.E°,.� +.1 • W,?(; i7 c:..:- • -� 2. o7y - I c iT .1 , . e L _T - 5 4 7: , i I.71 SC "c\. /yo e rr'l/A T. GAS� J / Z •, Lim PLEDGED SECURITIES DECEMBER 31, 1984 DAKOTA COUNTY STATE BANK FDIC Insurance $100,000 U.S. Treasury Notes, 101/2% 100,000 10-3I-85 Federal Home Loan Bank, 1114% 100,000 03-25-87 CHEROKEE STATE BANK FDIC Insurance $I00,000 U.S. Treasury Notes, IO'625% 400,000 01-31-86 Fed. Farm Credit Bank, 13.2% 400,000 01-20-87 U.S. Treasury Notes, 12.625% 200,000 09-3I-86 U.S. Treasury Notes, 11% 300,000 11-I5-87 U.S. Treasury Notes, 13 1/8% 200,000 08-15-85 PETITION FOR CITY SANITARY SEWER AMI) WATER AND WAIVER OF IIEARING The undersigned, being the owner of the following described pro- perty situated in the City of Mendota Heights, in the County of Dakota and State of Minnesota, to -wit: ANDERSEN PROPERTY - • That part of Lot 9, Auditor's lSubdivision No. 2, Mendota, Section 22, Township 28-, Range 23, Dakota County, Minnesota, described as follows: Beginning at a point in the East line of said Section 22, distant 367.3 feet North of the Southeast corner of Lot 9 of said Auditor's Subdivision No. 2; thence South 72°45' West 270 feet to the actual point of beginning of the tract of land to be described; thence North 46°51' West 209.36 feet; thence South 48°17' West 265.2 feet; thence South 36°33' East 75.4 feet; thence North 72°45' East 317.5 feet more or less to the actual point of beginning. And also that part of said Lot 9 described as follows: Beginning at a point in the East line of said Section 22 distant 367.3 feet north of the Southeast corner of Lot 9, Auditor's Subdivision No. 2; thence South 72°45' West 270 feet to the actual point of beginning of the land to be described; thence South 72°45' West 317.5 feet to a point; thence Easterly to a point which is South 59°15' West 160 feet from the actual point of beginning; thence Northeasterly to the actual point of beginning. TRKF111 CURLEY PROPERTY That part of Lot 9, Auditor's Subdivision No. 2, Mendota, described as follows: Beginning at a point in the East line of Section 22, Township 2.8, Range 23, distant 367.3 feet North of the Southeast corner of Lot 9, Auditors Subdivision No. 2, Mendota, thence South 72°45' West 105 feet to the actual point of beginning of the tract to be described, thence North 47°41' West 278.35 feet, thence South 48°17' West 140 feet, thence South 46°51' East 209.36 feet, thence North 72°45' East 165 feet to the actual point of beginning; subject to easements of record. TRKF110 Pursuant to the provisions of M.S.A. 429.031, Subd. 3, the undersigned hereby petitions the City Council of the City of Mendota Heights to construct and extend said City's Sanitary Sewer and Water Systems so as to directly serve the above described property and to assess the entire cost of said improvements (including the cost of any land or easement acquisition incurred by reason thereof) against said property. The undersigned hereby further specifically waives the requirement of any hearing for said improvements and assessments therefore and further waives the requirement of publication and mailed notice of or with respect to any such hearing or hearings. The undersigned further agrees to donate to the City of Mendota Heights any easements over the above described property required for said project. Dated: By By By By THOMAS 0. CURLEY axeie MARY ELE CURLEY ALLEN W. ANDERSEN •LINDA ANDERSEN By • j2 L DOROTHY L. FRASER i(/ c' / C 4' f t !1 G. cu.c, c r City of Mendota Heights Dakota County, Minnesota 85 - RESOLUTION ACCEPTING PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT FOR ANDERSEN - CURLEY SEWER AND WATER EXTENSION (IMPROVEMENT NO. 85, PROJECT NO. 1) WHEREAS, a petition has been filed with the City Council requesting sanitary sewer and water extension improvements to serve Andersen - Curley properties. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. That the above described petition be and is hereby accepted by the City Council of the City of Mendota Heights. 2. That the City Engineer be and is hereby authorized and dir- ected to prepare a feasibility study as to whether said proposed im- provements are feasible, whether said improvements should best be made as proposed or in connection with some other improvement, and as to the estimated cost of said imyzovemeut. Adopted by the City Council of the City of Mendota Heights this 3rd day of January, 1985. CITY COUNCIL By Robert G. Lockwood, Mayor ATTEST: Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 85 - RESOLUTION ADOPTING A PURCHASING POLICY WHEREAS, the purchase of goods and commodities is controlled by State statute; and WHEREAS, practical application of those statutes requires some degree of local clarification; and WHEREAS, it is desireable that the City of Mendota Heights have a clear, written policy on how City purchases are to be executed. NOW, THEREFORE BE IT HEREBY RESOLVED that the attached "Purchasing Policies and Procedures", dated January 3, 1985, is hereby adopted. BE IT FURTHER RESOLVED, that this policy shall not apply to the procurement of services, such as those of professional consultants, specifically exempted from coverage by the municipal contracting statutes. Adopted by the City Council of the City of Mendota Heights this 3rd day of January, 1985. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk January 3, 1985 CITY OF MENDOTA HEIGHTS PURCHASING POLICIES AND PROCEDURES The procurement of goods comprises a substantial portion of the City budget. Therefore, it is important that those purchases be done so as to buy as economically as possible. In addition, Minnesota statutes prescribe certain procedures that must be followed, at a minimum. In order to comply with State law, and to encourage efficient purchasing, the following policy is to be followed by all City departments. PURCHASES UP TO $500 It is recognized that solicitation of competitive bids or quotations is a time consuming process that takes time from other duties. The potential savings for items of $500 or less does not justify the extra staff time. Therefore, items of up to $500 may be purchased directly on the open market. However, purchasers are expected to be "price conscious". Purchases of up to $500 (except for petty cash), are to be by purchase order, signed by the Department head or Department supervisor. PURCHASES OVER $500 TO $1,000 Purchases of over $500 to $1,000, will be made only after at least two, and preferrably three quotes are obtained. The quote may be written or verbal, but must be documented with the purchase order. The department head or supervisor will be responsible for obtaining and documenting the quotations. PURCHASES OF OVER $1,000 TO $2,500 Purchases of over $1,000 to $2,500 will be made only after at least two, and preferrably three quotes are obtained. The quote must be written and must be documented with the purchase order. The department head or supervisor will be responsible for obtaining the quotations. He/she will then submit the quotes, along with a recommendation for purchase to the City Administrator. The Adminis- trator will make the ultimate purchase decision; and will sign the purchase order. PURCHASES OF OVER $2,500 TO $15,000 Same procedures as for purchases of over $500 to $2,500, except that quotations will be written and the City Administrator will submit the quotations, along with a purchase recommendation to the City Coun- cil for their consideration. Upon purchase authorization by the Coun- cil, the Administrator will sign the purchase order. PURCHASES OVER $15,000 State law requires that purchases of over $15,000 be by sealed competitive bid. The City Administrator, in consultation with the Department head or supervisor,• will be responsible for preparing bid specifications. Those specifications will be presented to the City Council for review and approval, at which time the Council will also set a date and time for bid opening, and a date for Council consideration. The results of the bid opening will be tabulated, and presented to Council with a recommendation for bid award. Upon award of a bid by the Council, the City Administrator shall sign the purchase order. COOPERATIVE PURCHASES Cooperative purchasing with other governmental entities (i.e., State, City of St. Paul, Hennepin County, etc.) is encouraged. Competitive quotations and bidding requirements may be waived where the other government entity has already performed that work. Such should be documented on the purchase order. However, signature of purchase orders over $1,000 by the City Administrator and Council consideration of and approval for purchases over $2,500 is still required. SUPPLIES AND COMMODITIES Routinely purchased consumable supplies and commodities (i.e., office sup- plies, minor auto parts, gasoline, oil, etc.) are exempt from the above require- ments, but will be purchased from pre -approved vendors on an open purchase order. Department heads must annually review the preferred vendor(s) comparing prices with competitors. The City Administrator will send an annual letter to selected vendors, authorizing the open purchase order and providing names of those autho- rized to order and sign for the supplies or commodities. Departments purchasing similar supplies (i.e., cleaning supplies) will pool purchases to achieve quanti- ty discounts. EMERGENCY PURCHASES Emergency situations will arise that require immediate purchases which cannot be delayed until the above outlined procedures can be completed. In such cases, the Department head or Supervisor may proceed to execute the purchase, fulfilling as many of the purchasing requirements as is realistic. Reasons for circumventing the purchasing guidelines are to be documented in writing and filed with the paid invoice. QUOTATION AND BID RETENTION All quotations shall be kept on file for a period of not less than one year from the date of purchase, or until the annual audit of financial records for the calendar year of the purchase has been 2 8v tompleted, whichever is greater. Sealed bids shall be kept on,file for a.yeriod of not less than two (2) years. PROCESSING OF A PURCHASE ORDER Purchase orders shall be processed as follows: 1. As outlined above, the Purchase Order will be signed by the appropriate official (Department head, Supervisor, or City Administrator, depending on the dollar amount.) 2. The original and yellow copies will be submitted to the ven- dor, and the pink copy sent to the City Accountant. 3. The vendor returns the yellow copy along with the invoice. Both the yellow copy and the invoice are to be initialled by the Department head or Supervisor, to indicate receipt and acceptance of the merchandise. The initialled documents are then routed to the Accountant for payment. CIRCUMVENTION OF PURCHAS INC PROCEDURES It is the purpose of these purchasing procedures to obtain City purchases as economically as possible. Multiple small purchases of the same item, or unnecessary use of "emergency" purchases, in order to avoid the outlined procedures is inconsistent with this purpose, and should not be done. LIST OF LICENSES FOR APPROVAL ON JANUARY 3, 1985 Daily and Son Blacktopping Pine Bend Paving, Inc. Hubbell Excavating Scherff, Inc. Carl Bolander & Sons Company Nova Frost, Inc. Sun Excavating A. Kamish & Sons, Inc. Weierke Trenching A. Binder & Son, Inc. The Birch Company Northeast Sheet Metal, Inc. American Burner Service, Inc. Viking Automatic Sprinkler Bream Built Joseph E. Johnson & Son Befort Roofing, Inc. Bor-Son Building Corporation Superior 77, Inc. Twin City Storm Sash Company Kurth Construction Ory Bakke Insulation Patio Enclosures, Inc. Eagle Fire Protection Company Earl Weikle and Sons JHL Construction A. Binder & Son, Inc. A -ABC Appliance Boehm Heating American Burner Service, Inc. Northeast Sheet Metal, Inc. Jesco, Inc. Peter G. Schlagel Theisen -Fischer, Inc. Wayne Construction Suburban Cement Construction Johnny Masonry Leroy Signs, Inc. Suburban Lighting, Inc. Asphaltic/Concrete Contracting Asphaltic/Concrete Contracting Excavating License Excavating License Excavating License Excavating License Excavating License Excavating License Excavating License Gas Piping License Gas Piping License Gas Piping License Gas Piping License General General General General General General General General General General General General General Heating Heating Heating Heating Heating Masonry Masonry Masonry Masonry Masonry Masonry Contractor Contractor Contractor Contractor Contractor Contractor Contractor Contractor Contractor Contractor Contractor Contractor Contractor and Air and Air and Air and Air and Air License License License License License License License License License License License License License License License License License License License Conditioning License Conditioning License Conditioning License Conditioning License Conditioning License Sign Erecting License Sign Erecting License CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 85 - RESOLUTION ESTABLISHING 1985 CITY DEPOSITORIES OF FUNDS BE IT RESOLVED by the City Council of the City of Mendota Heights, that the following institutions be designated as depositories for City funds for 1985: Dakota County State Bank Signal Hills State Bank Minnesota Federal Savings and Loan Northwestern National Bank of St. Paul Cherokee State Bank Minnesota State Bank First National Bank of St. Paul American National Bank of St. Paul Adopted by the City Council of the City of Mendota Heights this 3rd day of January, 1985. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk SCHAAK ELECTRONICS, INC. 11IF 1415 Mendota Heights Road / St. Paul, MN 55,120 / (612) 454-6830 January 3, 1985 Kevin Frazell, City Administrator City of Mendota Heights 750 South Plaza Drive Mendota Heights, MN 55120 Dear Mr. Frazell: JAN -3 1985 We are requesting authorization to hold a small warehouse clearance sale Friday, Saturday and Sunday, February 8,'9, 10, 1985. The sale will be the same type as the one we held in November, utilizing about 5,000 square feet of warehouse space. It is our understanding that there is a City Council Meeting tonight and we would appreciate our request' being considered at this meeting. Thank you for your consideration. Sincerely, „ oren L. Berg ' Vice -President, Retail Operations cc Lou Abdilla Mike Tieden (cv-r) Administrative Offices CITY OF MENDOTA HEIGHTS October 18, 1984 Mr. Loren L. Berg Vice President Retail Operations Schaak Electronics, Inc. 1415 Mendota Heights Road Mendota Heights, MN 55120 Dear Mr. Berg: Per your letter of October 4, 1984, you requested permission to hold a small warehouse clearance sale on November 8, 9, and 10. This request was considered by the Mendota Heights City Council at their meeting of October 16. The Council has voted to grant your request. However, they have also asked that I convey to you their concern about the frequency with which you seem to be holding sales at your Mendota Heights Road facility. As you know, retail sales are not allowed in our Industrial zoning district, which includes most of the southwest section of the City. Consequently; street patterns, parking facilities, and site plans are not drawn up and approved to be consis- tent with retail sale operations. The Council is concerned that by allowing too frequent "exceptions" to this rule, we are compromising the integrity of the zoning code. This is not to insinuate that we will not allow you to have future sales. We understand that there are times of the year when it is convenient for you to sell large volumes out of the warehouse. However, we are asking your cooper- ation in trying to minimize the number and length of such sales. We enjoy having Schaak as a business resident of our community, and hope that you find Mendota Heights to be a hospitable environment. We look forward to working with you in the future to meet the needs of your business, while protecting the integrity of our Business Park for all residents. Kevin D. Frazell City Administrator KDF:madlr 750 South Plaza Drive • Mendota Heights, Minnesota 55120 • 452-1850 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 85- 03 RESOLUTION ACCEPTING PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT FOR ANDERSEN - CURLEY SEWER AND WATER EXTENSION (IMPROVEMENT NO. 85, PROJECT NO. 1) WHEREAS, a petition has been filed with the City Council requesting sanitary sewer and water extension improvements to serve Andersen - Curley properties. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of Mendota Heights, Minnesota, as follows: 1. That the above described petition be and is hereby the City Council of the City of Mendota Heights. the City of accepted by 2. That the City Engineer be and is hereby authorized and dir- ected to prepare a feasibility study as to whether said proposed im- provements are feasible, whether said improvements should best be made as proposed or in connection with some other improvement, and as to the estimated cost of said improvement. Adopted by the City Council of the City of Mendota Heights this 3rd day of January, 1985. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood, Mayor ATTEST: Kpthleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS MEMO January 3, 1985 TO: Mayor and City Council FROM: Kevin D. F City Adis istrator SUBJECT: Add-on Agenda for January 3, 1985 Two consent calendar, and one regular, items are recommended for addition to this evening's agenda. 4. Adoption of Agenda It is recommended that Council adopt the agenda with the addition of Items 6g. - Acknowledge resolution from City of South St. Paul endorsing Metropolitan Council appointment; 6h. - Acknowledge letter from Assistant City Attorney regarding dismissal from lawsuit; and 8c11. - Request of Schaak Electronics for warehouse sale. Item 8g. -Request for water service for River Rain Condominiums in Lilydale should be tabled to January 15 for discussion, as the developers have notified staff that they are unable to attend tonight's meeting. 6g. - ACKNOWLEDGE RESOLUTION OF SOUTH ST. PAUL REGARDING METROPOLITAN COUNCIL APPOINTMENT See attached. 6h. - ACKNOWLEDGE LETTER FROM ASSISTANT CITY ATTORNEY REGARDING DISMISSAL FROM LAWSUIT Attached is a letter from Assistant City Attorney Dave Pearson notifying us of dismissal from the Brooks lawsuit. In that suit, the City was named as co-defendant with the State of Minnesota regarding condemnation for right-of-way in the TH 55 corridor. 86. - REQUEST OF SCHAAK ELECTRONICS FOR WAREHOUSE SALE Attached is a letter from Schaak Electronics, requesting approval for another warehouse sale, to be held February 8, 9, and 10th. Schaak last sought approval in October, for a November sale. At that time Council expressed concern about the frequency of these sales, and asked that those concerns be conveyed to Schaak. Attached is a copy of my letter to them. Mr. Berg of Schaak will be present to answer any Council questions. 8g. REQUEST FOR WATER SERVICE FOR RIVER RAIN CONDOMINIUMS IN LILYDALE Discussion should be tabled to the January 15th meeting. City of Mendota Heights Dakota County, Minnesota NOTICE OF HEARING ON PROPOSED CONSTRUCTION OF SANITARY SEWERS, WATERMAINS, STORM SEWERS AND STREET IMPROVEMENTS TO SERVE THE GOULD PROPERTY AND ADJACENT AREAS (IMPROVEMENT NO. 84, PROJECT NO. 2) TO WHOM IT MAY CONCERN: WHEREAS, the City Council of the City of Mendota Heights, Dakota Coun- ty, Minnesota, deems it necessary and desirable to consider construc- tion of the improvements hereinafter described. NOW THEREFORE, notice is hereby given that the City Council of the City of Mendota Heights will hold a public hearing on said improvements at the following time and place within the said City: Date and Time: Tuesday, January 15, 1985 7:45 o'clock P.M. Location: Mendota Heights City Hall 750 South Plaza Drive Mendota Heights, Minnesota 55120 The general nature of the improvement is: The construction of an extension to the City's sanitary sewer system, including appurtenances and incidentals thereto, and the acqui- sition of easements, and the reconstruction where necessary of street and easements in the area hereinafter more particularly described. The construction of a storm sewer system including appurtenances and incidentals thereto and the acquisition of easements, in and for the area hereinafter more particularly described. The construction of an extension to the City's water distribution system including appurtenances and incidentals thereto, and the acqui- sition of easements, and the reconstruction where necessary of streets and easements in the area hereinafter more particularly described. The construction of street improvements consisting of the acquisi- tion of easements and the grading, stabilization, drainage and bitumi- nous surfacing, and the construction of concrete curbs and gutters on the streets to be situated in the area hereinafter more particularly described. The area proposed to be assessed for said improvements is situated within the City of Mendota Heights in Dakota County, Minnesota, and is more particularly described as follows: The land abutting Pilot Knob Road (CASH 31 and CR31A) extending from LeMay Avenue on the South to its terminus. The total4estimated cost of each of said improvementsiis as follows: Sanitary Sewers $232,094.00 Water 98,938.00 Storm Sewers 50,462.00 Street Improvements 88,860.00 .It is proposed to assess every lot, piece or parcel of land benefited by said improvements whether abutting thereon or not, based upon bene- fits received without regard to cash valuation. Persons desiring to be heard with reference to the proposed improve- ments should be present at this hearing. This Council proposes to proceed under and pursuant to the authority granted by Chapter 429 of the Minnesota Statutes. Dated this 5th day of December, 1984. BY ORDER OF THE CITY COUNCIL Kathleen M. Swanson City Clerk City of Mendota Heights Page No. e th/ January 3, 1985 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Thursday, January 3, 1985 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. OATH OF OFFICE ROLL CALL The City Clerk administered the Oath of Office to Mayor Robert Lockwood and Council Members Janet Blesener and Carl Cummins III. Mayor Lockwood called the meeting to order at 7:40 o'clock P.M. The following members were present: Mayor Lockwood, Council Members Blesener, Cummins, Hartmann and Witt. ADOPTION OF AGENDA Council Member Hartmann moved adoption of the agenda for the meeting, including additional items contained in the add—on agenda. Council Member Cummins seconded the motion. Ayes: 5 Nays: 0 APPROVAL OF MINUTES Mayor Lockwood moved approval of the minutes of the December 18th meeting with corrections. Council Member Witt seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Council Member Hartmann moved approval of the consent calendar as submitted and recommended for approval as part of the meeting agenda along with authorization for execution of all necessary documents contained therein. a. Acknowledgement of the Engineering Status report for December. b. Approval of the list of Pledged Securities as submitted by Treasurer Shaughnessy and dated December 31, 1984. c. Adoption of Resolution No. 85-01, "RESOLUTION ESTABLISHING 1985 DEPOSITORIES OF FUNDS." d. Acknowledgement of the Code Enforcement monthly report for. December. e. Approval of the List of Claims dated January 3, 1985 and totalling $110,930.36. f. Acknowledgement of a resolution from the City of Ayes: 5 Nays: 0 ACTING MAYOR Ayes: 5 Nays: 0 HEALTH OFFICER Page No. 2183 January 3, 1985 South St. Paul regarding the:appointment of the 4Metropolitan Council District T5 representative. g. Acknowledgement of a letter from Assistant City Attorney Pearson notifying the City of the dismissal of the Brooks lawsuit. h. Approval of the list of contractor licenses dated January 3, 1985 and attached hereto. Council Member Blesener seconded the motion. Mayor Lockwood moved that Council Member. Witt be appointed Acting Mayor for 1985. Council Member Blesener seconded the motion. Mayor Lockwood moved that Dr. Thaddeus Chao be reappointed as Health Officer for 1985. Council Member Hartmann seconded the motion. Ayes: 5 Nays: 0 OFFICIAL NEWSPAPER Council Member Hartmann moved that the West St. Paul - Mendota Heights Sun -Current be designated as the official City newspaper for 1985. Council Member Witt seconded the motion. Ayes: 5 Nays: 0 SCHAAK ELECTRONICS Mr. Loren Berg, representing Schaak Electronics, was present with regard to a written request from Schaak to conduct a three-day warehouse sale on February 8th, 9th and 10th. Mr. Berg stated that his firm would like to conduct quarterly three-day warehouse sales, using about 5,000 square feet of warehouse space for the sales. Mr. Berg stated that his firm would like to conduct the proposed quarterly sales on Fridays, Saturdays and Sundays and that other than on Fridays, the warehouse sales activities should have no impact on the balance of the Industrial Park area. In response to a question from Council Member Cummins regarding the need for Friday sales in addition to the weekend, Mr:Berg stated14that•his firm•has-had good success with three-day sales. He pointed out that 'the cost of running a sale is the same for two days as it is for three and the three-day sales generate greater revenue. He stated that the proposed February sale will be the same type as,that held in November, and that the sale held earlier in the year which used 40,000 square feet: of warehouse space, was considerably larger than any planned future sales. Ayes: 5 Nays: 0 RADIO STUDY Page No. 2189 January 3, 1985 In response to a question from the Council, Police Chief Delmont stated that the in-house sales at Schaak have been very successful from a Public Safety standpoint, that Schaak provides its own on-site security and traffic control and that the Police Department has had no problems with the warehouse sales. Council Member Blesener stated that while she could support the request for a February sale, she is not comfortable with quarterly sales being appropriate in the industrial park. Council Member Hartmann felt that the Council should review the requests on a case-by-case basis. On the basis of the Police Chief's favorable comments, Council Member Cummins moved to approve the Schaak Electronics request to conduct a warehouse clearance sale on February 8, 9 and 10, 1985. Council Member Witt seconded the motion. Police Chief Delmont was present to review his report regarding implementation of recommendations contained in the radio system evaluation report. Mayor Lockwood reviewed the radio system and radio study history for the audience. He stated that the Police Chief, in his report, suggests that the cost to Mendota Heights for a radio communications sytem is $143,000. He was disturbed that he felt at one point in the past the Council had been lead to believe that the City's radios would not need major upgrading, that major costs which had been incurred for radio purchases a number of years ago would insure that additional major costs would not be necessary. Chief Delmont stated that the proposed system would completely replace the existing system. He stated that the study shows that the base equipment and stop -gap, bandaid situation which has taken place over the past years just is not appropriate. He expressed concern over the safety of the officers -- the industrial area is almost entirely out of radio reach, if the officers are on call in Mendota, they are unable to reach the dispatcher and he is unable to reach them, instances have even occurred where firefighters or police officers have been within 100 feet of each other and were unable to communicate using the existing equipment. Chief Delmont stated that everything in the proposed system will be compatible and that the system would require no significant funding or upgrading for a minimum of 12 years and perhaps for as long as 20 years. He indicated that even if technical changes occur during that time, the City wi 1 1 not need to change the system because it .Page No. 2190 ,,January 3, 1985 will still function well. If the,West St. Paul'Council does -not approve participatipn he will,come back to the Council with a recommendation that the City research other dispatching possibilities. Chief Delmont stated that the 1985 Budget includes, in various funds, $'127,000 for • implementation of—phase on -e of the anticipated plan, however, the total Mendota Heights cost for implementing the study is anticpated to be •$143,044': approximately $102,790 for equipment and $40,254 as the City's per capita shared cost for West St. Paul dispatching center communication system upgrading. He reviewed alternatives for implementing the plan: implementation of phase one of the plan in 1985, which would require authorization for an expenditure of $86,234 ($45,980 for equipment and $40,254 for shared costs); implementation of the full plan which would require authorization to expend up to the $127,200 budgeted for 1985; disregard the proposals and repair and replace equipment on an "as needed" basis. The system proposed includes communication equipment for the Police, Fire, Public Works, Engineering and Code Enforcement departments. Council Member Cummins stated that he had not received a copy of the study and asked that action on the matter be delayed until the next regular meeting. Mayor Lockwood noted that for the first time the City has a reputable recommendation, prepared by a recognized expert in the communications field. He felt that the system should be something that would last forever, not jpst'for 12 to 20 years, it should provide communications to all locations and should never be obsolete for what it is intended. Council Member Hartmann stated that electronics equipment has a reasonable life, and that at ;the 12 year point it would probably be advisable to replace it with the current .state, of.,.the art because it would be too costly to repair. Council Member Blesener pointed out that, prorated over the 12 year span, the annual cost is not very great. Chief Delmont asked the Council to endorse the study, determine that there is a valid need, and encourage the West St. Paul Public Safety Committee to pursue implementation of the West St. Paul portion of the plan. It was the concensus of the Council that the report be accepted, and that the Council is favorably disposed towards implementing the study. Formal action on the matter was tabled to the January 15th meeting. PURCHASING POLICY The Council, acknowledged and briefly discussed a proposed City purchasing policy prepared and recommended by the City Administrator. Ayes: 5 Nays: 0 UTILITY EXTENSION, ANDERSON/CURLEY Ayes: 5 Nays: 0 UTILITY EXTENSION, RIVER RAIN CONDO- MINIUMS COMMISSION VACANCIES MISCELLANEOUS BLOCK GRANT CABLE COMMUNICATIONS Page No. 2191 January 3, 1985 Council Member Witt moved the adoption of Resolution No. 85-02, "RESOLUTION ADOPTING A PURCHASING POLICY." Council Member Cummins seconded the motion. The Council acknowledged and discussed a memo from the Public Works Director regarding a request from Allen Anderson, 1755 So. Lexington and Thomas 0. Curley, 1751 So. Lexington, for the extension of public utilities to serve their properties. Council Member Blesener moved the adoption of Resolution No. 85-03, "RESOLUTION ACCEPTING PETITION AND ORDERING PREPARATION OF FEASIBILITY REPORT FOR ANDERSEN-CURLEY SEWER AND WATER EXTENSION (Improvement No. 85, Project No. 1)," subject to receipt of a $1,000 engineering escrow. Council Member Hartmann seconded the motion. The Council acknowledged a memo from the Public Works Director regarding a request from Trucker Sheehy Contractors for extension of the City's watermain to service the proposed River Rain Condominiums on T.H. 13 in Lilydale. Administrator Frazell informed the Council that the applicants have requested that discussion on the matter be postponed, and discussion was tabled to January 15th. The Council acknowledged and discussed a memo informing them that the terms of Planning Commission members Morson and Ridder and Park and Recreation Commission members Williams and Singer will expire on January 31st. Action on the matter of Commission appointments was tabled pending receipt of responses to a press release informing the City's residents of the Commission vacancies. The Council directed that new nameplates and holders be ordered for the Council members and staff regularly in attendance at meetings and that nametags be ordered for the Council. Council Member Witt informed the Council that the City will receive $54,000 in Community Development Block Grant monies to assist in financing north -end area street improvements. Council Member Witt informed the Council that the City of South St. Paul is required, by its charter, to conduct a referendum before it can enter into franchises which exceed 10 years and therefore must conduce. a referendum before entering the cable franchise. NDC -4 Page .No . 2192.. January 3, 1985 will therefore not`have the "grandfathered" ability to set rates under the franchise agreement. LEGISLATIVE Council Member Blesener moved that Council Member Witt CONFERENCE be designated 'as the City's representative at the January 29th and 30th League of Minnesota Cities Legislative Conference. Mayor Lockwood seconded the motion. Ayes: 5 Nays: 0 CLOSED MEETING ADJOURN Ayes: 5 Nays: 0 The Council acknowledged a memo from the City Administrator recommending that the Council conduct a closed session at the end of the regular agenda to discuss pending labor negotiations. There being no further business to come before the Council, Mayor Lockwood moved that the Council adjourn to the Engineering Conference Room for a closed session on Police labor negotiations. Council Member Hartmann seconded the motion. TIME OF REGULAR MEETING ADJOURNMENT: 9:13 O'Clock P.M. Kathleen M. Swanson City Clerk ATTEST: Robert G. Lockwood Mayor r.; Page No. 2193 January 3, 1985 C� CONTRACTOR LICENSES APPROVED AS PART OF CONSENT CALENDAR Daily and Son Blacktopping Pine Bend Paving, Inc. Hubbell Excavating Scherff, Inc. Carl Bolander & Sons Company Nova Frost, Inc. Sun Excavating A. Kamish & Sons, Inc. Weierke Trenching A. Binder & Son, Inc. The Birch Company Northeast Sheet Metal, Inc. American Burner Service, Inc. Viking Automatic Sprinkler Bream Built Joseph E. Johnson & Son Befort Roofing, Inc. Bor-Son Building Corporation Superior 77, Inc. Twin City Storm Sash Company Kurth Construction Ory Bakke Insulation Patio Enclosures, Inc. Eagle Fire Protection Company Earl Weikle and Sons JHL Construction A. Binder & Son, Inc. A -ABC Appliance Boehm Heating American Burner Service, Inc. Northeast Sheet Metal, Inc. Jesco, Inc. Peter G. Schlagel Theisen -Fischer, Inc. Wayne Construction Suburban Cement Construction Johnny Masonry Leroy Signs, Inc. Suburban Lighting, Inc. Asphaltic/Concrete Contracting Asphaltic/Concrete Contracting Excavating License Excavating License Excavating License Excavating License Excavating License Excavating License Excavating License Gas Piping License Gas Piping License Gas Piping License Gas Piping License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor. License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License General Contractor License Heating & Air Conditioning License Heating & Air Conditioning License Heating & Air Conditioning License Heating & Air Conditioning License Heating & Air Conditioning License Masonry License Masonry License Masonry License Masonry License Masonry License Masonry License Sign Erecting License Sign Erecting License Applicant Name: Address: Last CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA APPLICATION FOR CONSIDERATION OF PLANNING REQUEST —e 5 first Case No. e 5- 03 Date of Application /L3— d'-5 Fee Paid 33E-'212 Initial Number & Street / City State Zip Telephone Number: -515-7— 6_30 Owner Name: Address: Last Number / First & Street 3- rill ra4,-, Street Location of Property in Question: YL /-z Legal Description of Property: — /id 4../V3 e. / . 0 Initial Alf_AUL eet) City S ate /17:1,4cJek 7(^ - Zip Type of Request: Rezoning Variance Conditional Use Permit Conditional Use Permit for P.U.D. Minor Conditional Use Permit Subdivision Approval Plan Approval Wetlands Permit Other S/11 401 - OJNT 43.30 40 .1)3 2,209.70 2,209.73 244.30 244.30 $2.24 82,24- * */ 863.00 360.^0 */ 21.90 21 .90 *, 90.00 93.3) *i 45.30 45.00 90.30 *i 49."0 ,89.]0 4/ 626,12 313.37 939,19 k' 73.00 73.30 *� 235.33 235,31 *, 323.23 323.23 *7 37.22 37.22 */ 175.3 175.33 *J 39.50 39 .5 0 *i 112.30 12.00 *' 30,647.31 30,647.R1 */ :HECK REGISTER VENN)/ BARTLEYSALES C0 INC H3+WARO 0A4LGREN EL MARKETING KUST3M E L_ CTR IC a KAMISM & SONS BILLS' GJN S 10? MN STARE =3 ASSN M' C HP C A DAVI=S 44r=Z EQ A S A S C G T 3 R=YNOLDS 2ONST S E SUPERIOR 'fR ODUCTS SIGNS. DESIGNS SI7NIL SYSTEMS A M I PROD INC MMH =IRE RELIEF ASSN ITEM DESCRIPTION ENGRAVED SIGNS RE HOUSING ELEM NOV BALLOT PG PRT 11/6 LABOR/PARTS RADAR MOVING CHGS 9 MM 3ALLS 1985 DUES SEM 1123-25PLOUME4 SEM 1123-25 OLUND HYDREXT 80-3 CHEMLABELS CHEM LABELS REGR FRAZELL DRAINAGE ALT W W STUDY FRTON FS EQ SIGN MARIE&SUMMIT 85 MTCN TIME RECORD MOTOR R&B 1984 REI MB r ACCOUNT NO. INV. t 16..4490850•00 11E 01-2010-000.-00 01-2010-000-00 172 01-4330-450-20 899 16-4490-350-00 E53 01-2010-000-00 644 01-4404-030-30 01-4400-750-50 15-4400- 060-60 67..4460...941..00 383 011;2010-000-00 322 15-2010-000-00 322 01-4 400-110-1 0 16-4460-850-00 03-4220-000-00 443 16-4620-850-00 152 10-4490-000-00 01-4335-310-50 244 01+4305..350..50 947 06-2010-000-00 ='COUNT 124.00 124.)) *z 31.32 31.82 */ 53.32 12.99 7.44- 11.51.. 90,38 *_ 165.15 1R.17 2,337.43 401 .J! 533.31 52.84 2,916.90 6,324.90 50.57 50.57 +� 88.53 59.15 1 47.68 */ 3.95 3.22 7.17 4/ 1,183.33 433.) 1,616.00 */ 206.33 CHECK R EGISTER VENDOR AIR 20MM INC AT & T INFO SYSTEMS B&J UUT;0 S'LY B&J AUTO SPLY B&.J'' CUT() SPLY 9&J AU1r0 SPLY Bn WATER BD WATETR BD WATER BD WA TOR BD WA TE BD TE=R 99 WA R COMM ISSI ON COMMISSION JMM ISSI ON COMMISSION OMM ISSI JN COMMISSION COMMISSION BROWN PHOTO CITY MOTOR SJP'LY CITY MOTOR SUPPLY COAST TO :)AST COAST TO BAST DAHL;R=N 1-13WARD ASS DAHLGRON HOWARD ASSO ITEM DESCRIPTION RADIO RPR DEC SVC COUPLER/HOSE HOSE/FITTINGS RTN BEARING WTR USE THRU12/19 ENGR TIME SEPT/OCT RELOCATE HYDR PART ENGR TIME SEPT/OCT NGRTIMESEPT /OCT ENGP TIME SEPT/OCT SVC CONN 34- 3 FILM IDLER ARM PARTS NIP°LE/KEYS GAUGE NOV RETAINER RE GARRON NOV DAVIS ELECTRONIC SVC NOV—RPRZ/PARTS•` ACCOUNT NO. INV. 01-2010-000-0044 01-2010-000-00 01-2010-300-0033 01-2010-000-008 01-2010-100-03 15-2010-000-00 :8 01-2010-000-00 2 16-4231-850.00 Il 67-4460-941-00 2 87-4231-812-n0 0 90-4231-816 0 94-4231-821-...J 0 94-4460-821-00 0 01-2010-000-00 2 01-2010-000-00 1 15-2010-000-00 1 01=4305-070-70 4 15-4330-490-60 4 01-2010-000-00 01-2150-0.00 —`01-2010-1300-0Q- CL4 Cw !!. O J N T 17,100 206. 1 601.93 905.70 1,664.03 4,173.0) 123.09 123.19 OCR CORP. DCR :ORP. OCR CORP'. DENNIS Ot_ 10NT M DESC'TION ACCOUNT NO., INV JAN RENT JAN RENT JAN RENT 01-4200-600-10 01-4200-630-20 05-4200-600-15 JAN MI 01-4415-020-20 29.22 ELVIN SAF:TY SU?7%L1f HEAD HARNESS 01-2010-000-00 i 149.22 ELVIN SAFETY SUPPLY NOSECUPS/MASKS 01-2010-000-00 1 178.44 .*t 175.20 175.90 127.56 127.56 61.30 127,69 188.99 +/ 49.03 r * / 49.;;3 831 .1 5 Q31.1 5 +►i 5.34 .53 FR AZ -LL KEVIN GOn)YEA'R SERVICE STR ICMA RC ICM4 RG K'IUT1 TOM KULL!•10ER GUY LA KEL A'ND MORD LA'JGUL4T 9IOWE LAMGULA HOME JAN MI PARTS228J 12/21 PAYROLL 12/21 PAYROLL MITHRU 12/20 MI&SPLYS ►PRS 62F0RD STAPLES 0ISC 01“415-110-10 01-2010-000-00 01-2010-000-00 01-2072-000-00 05-4415-105-15 05-2010-300=00 01-2010-000-00 01-4305-030-30 5 01-4305-030-30 `"JJ NT 1 6. 33 22.g1 k 153,3] 153.00 *� 39.x:1 310.'30 313.3]- 313.10 67.74 417.54 ./ 18.13 9.30 27.39 *i 802.23 69.5] 12.55 315.Q0 50.54 12.65 1 ,263.34 115.33 116.30 +t,' 43.00 40.00 *-' 107.47 10T.47 */ 13 .60 3.40 3.43 1.70 3.40 1 VENIDOlt LA"!G'JLA.HO4E :H_C< PEG'S TER LE LS LMCIr"RI' 'LAN - L' CI T H' 'LAN LMCIT HPC 'LAN LMCIr H' ?L.AN LMCIT iP 'LAN 1-=E` 3ROS INC LEE= 3ROS INC L DGI 3 LO GI S LOGIS LOOI3 LOG'S LOGIS MILLER DAIIS �D MN -DEPT PJBLICSAFETY MINN FIRE INC MINN MUTUAL LIF= MINN MUTUi'L LIFE MINN MUTUAL LIF_" MINN MUTUAL LIFE MINN MUTUAL LIFE ITEM DESCRIPTION SHARREN BLADE JAN DUES _"_-- --JAN INS JAN INS CORR DEP T J44 IVS J..N INS DECSVC O_: SVC NOV S V C NOV SVC NOV SVC NOV SVC NOV SVC NOV SVC MINUTE BOOKS DEC CONN-CHG---- HYDR WRENCH ' JAN PREM JAN PREM - -JAN-PREM JAN PREM JAN PREM ACCOUNT N0. IN.V 01-4305-03C 1 01-2075-300-00 01= 2074.i-00 0;Z•00 01-4245-020-00 01-4245-020-00 01-4245-020-20 1 01-4245-021-20 01-2010-000-00 1 5-2010- 000-00 . 01-2010-000 05-2010-030 J 10-2010-000-00 15-2010=000-00' 16-2010-1300-00 21-2010-000-00 01-4300-110-10 '. 01-2010-000-00 01-4305-030-30 ' 01-2074-000-"1 01-4245-020 '-�-� 01=4245021-cO 01-4245-050-50 01-4245-.070-70 1MOJ NT 5.10 1.70 32.30 */ 356.72 355.72 * 730.52 59.89 37.61 528.22 *� 153.33 153.20 *� 35.34 35.04 */ 23.44 23.44 *i 5,000.77 5,903.r.:9 ✓ 5.10 26.85 31.95 ' 49.00 49.00 ✓ 1,347.5J 102.15 148.75 357.75 270.35 2,220.30 *./ 2-1=2K -`=S?ST=:R V=N70R MINN MUTUAL LIFE MINN MUTUAL LIFE NORT4ERN ST POWER CEJ NORTHIEST"ZN BELL NORTIW=STERN BELL NfRTAVEST=RN BELL OAK C'EST <ENN_LS OSW+'ALD FIP` HOSE OXYGEN SERVICE CO PEAT-mA-RNICK-MITCNEL SHIT 3FFIC= PROD S&T OF=ICE PROD SFLA•VDER JUANE C SHAU3HNESSY L E JR S-IAJGHN=SSY L E JR SHAU;HVES3Y L E JR SHAU3iNESSY L E JR SHAUGHNESSY L E JR s ITEM OESCRIP,TION s JAN PREM JAN PREM DEC SVC DEC Svc DEC SVC DEC SVC DEC RETAINER ADAPTERS OXY/ACET PARTIAL AUDIT FEE CAL PADREFILLS PLASTICBINDING JAN MI DEC SVC DEC SVC DECSVC�.. . DEC SVC DEC SVC ACCOUNT NO. INV 01-4245-110-10 05-4245-105-15 01-2010-000-00 01-2010-000-00 05-2010-000-00 15-2010-000-00 01-2010-000-00• 01-4305-030-30 01-2010-00o-00 01-4220-130-10 01-4300-110-10 1 05-4300-105-15 f 01-4415-200-70 01-2010-000•00 03-2010-000-00 05=2-017.;000.01T- 14..2010.000-00 5=2-Df17.000.013"14-2010-000-0.0 16-2010-000-00 J;tib 48.50 48.50 27,83 23.33 y 41.35 41.35 *' 22'.45 nj#75 126.30 22.65 62.95- 25,20 130.5- - 475.s85 *' 97.00 91.00 *,/ CHECK REGISTER VENDOR SHIELDS GAS&ELECTRIC SNYDER DRUG STORES TRAIL )DOGE INC UNIFORMS UNLIMITED UNIFORMS JNLIMITED UNIFORMS JNLIMITED UNIF1R4S JNLIMITED UNIFORMS JNLIMITED UNIFORMS JNLIMITED UNIFORMS UNLIMITED -_-- U�?ITE7 WAY -ST PAUL 90..10 UNIV OP MINN 91.00 *V / 78.26 78.26 *� 22,283.25 425.38 2,737.75 379647.°1 187.65 353.75 794.36 1,511.73 12.65 2.726.43 401 .3) 533.31 2,868.84 62,777,97 B&J A+UTO 3 R LY FUND FUND FUND FUND FUND FUND FUN') FUVO 01 J3 15 36 12 14 15 16 FJN) 21 FUND 67 FUN) 8? -FUND-70 FUND 94 TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL-- TOTAL OTAL-'-_TOTAL TOTAL TOTAL TOTAL TOTAL TOTAL" -'- TOTAL ITEM DESCRIPTION RPRS IVY FALLS FILM ALIGN 84 DIPL -.._ CLJTHI NG-KLEIBER CLOTHING ANDERSON CLOTHING REYES CLOTHING MACK OVE RCHG LAMP MODULE CL'9 THINSWICKS JAN CONTR REGR BERG PARTS ACCOUNT -NO. INV:./a 01-4330-490-7U 01-2010- 000-00 /2 01-4330-440-20 60' 01.2010-000=0D-09 01-2010-000-00 08 01-2010-000-00 09 01-2010-000-00 09 01-2010-000-00 09 01-2010-000-00 09 -01...2010%;-000=00 09 01-2070-000-00 01-4400-040-40 01=2010=000=0f 38 GENERAL FUND WATER REVENUE FUN) ENGR_h NTERPR ISE_. FIRE RELIEF SPECIAL PARK FUND -----C ONSIIEIDATE1T DEBT SERVIC - ------_"-_._ SEWER UTILITY TI) I79-7/81-4/82.2/82-6 1NO USTRI AL--DEVEL 'MENT.- I80-3 TH13 REALIGN/WATER I83 -4/83-4B GRYC/DAK CTY ._--.----_._T83=713-Mil RD -MN DOT '• I84-3 CL THOMP IVY HILL iNUAL CHECKS: 10659 10660 10661 10662 10663 10664 10665 10666 1,286.77 11,722.61 4,413.62 1,074.72 350.00 4,646.95 2,556.72 22,101.00 48,152,39 GT 110,930.36 Dieector Internal Rev City MH Payroll Acct State Treas PERA SCCU DC Bank Director Int Rev St Treas SS Fund City MH Payroll Acct FIT Fire Payroll 71, Net Payroll 12/7 PERA 12/21 Payroll Deductions I I 12/21_FIT. 12/21 FICA Net Payroll 12/21 —:14910 1984 CITY OF MENDOTA HEIGHTS PARK AND RECREATION COMMISSION MEMBERS NAME ADDRESS APPOINTED EXPIRES CHAIR: James Stein 1752 James Rd. 2/1/84 1/31/87 H: 452-4113 0: 224-4911 Mary J. Schneeman 792 Upper Colonial 2/1/84 1/31/87 H: 457-4337 Michael Williams 2357 Rogers Ave. 2/1/82 1/31/85 H: 454-2528 VICE-CHAR:Dorothy McMonigal 703 - 2nd Ave. 2/1/83 1/31/86 H: 457-1703 Robert Doffing 1900 Twin Circle 2/1/84 1/31/87 H: 452-3358 0: 536-6043 c"CRETARY: Marsha Knittig Alan Singer 524 Staples 2/1/83 1/31/86 H: 457-2166 656 Highway 110 11/15/83 1/31/85 H: 452-4664 Recreation Director: Dewey Selander 1280 Ottawa Avenue West St. Paul, MN 55118 455-7112 5-22-84 madlr i• L1-1 . - 11 N-1-1)5 ' --r- • 66,V=4: -.T - -Z -4! ff. - D V-, IAD I kkiDernZilvi_StAZ 1414 tr_h 5 tli LI-rf .r--1-11-int. (013-whicToR. 31D PRic-t- t7c:51-PA u Rcijeci C°sT °A. 7.1"ftis . . _ L.= 0 1:>U°c?- — _ '°' 0 1,0a_L .30410_,-- r---1) ----? -,----D Ac...- putc4\Tiot- ---cc;. cc, p...4 ) 1 k)c...v m 41- r__,)2_ 1 A ,..,...,-:•S T -1.c -r-__ _.. _ . 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