2016-12-13 Parks and Rec Comm Agenda Packet
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
Tuesday December 13, 2016 - 6:30 P.M.
City Council Chambers
1. Roll Call
2. Approval of Agenda
3. Approval of the October 17, 2016 Minutes
4. Announcements
5. City Hall Art Discussion
6. 2017 Fee Schedule
7. Winter Recreation Programs Update
8. Par 3 Report
9. Commission Comments
10. Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in
advance. If a notice of less than 120 hours is received, the City of Mendota Heights
will make every attempt to provide the aids. This may not, however, be possible on
short notice. Please contact City Administration at 651-452-1850.
Meetings can be viewed anytime on-demand at: www.mendota-heights.com.
MH Parks and Recreation Commission 10-17-2016 Page
CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
Monday October 17, 2016
The August meeting of the Mendota Heights Parks and Recreation Commission was held on
Monday, October 17, 2016 at Mendota Heights City Hall, 1101 Victoria Curve.
Chair Paper called to order the parks and recreation commission meeting at 6:30 p.m. The
following commissioners were present: Chair Paper, Commissioners: David Miller, Pat
Hinderscheid, Ira Kipp and Stephanie Levine. Staff present: Recreation Programmer Sloan
Wallgren, City Administrator Mark McNeill
Approval of Agenda
COMMISSIONER HINDERSCHEID MADE A MOTION TO APPROVE THE AGENDA;
COMMISSIONER DAVID MILLER SECONDED THE MOTION.
AYES 5: NAYS 0
Approval of Minutes from September 13, 2016
COMMISSIONER DAVID MILLER MADE A MOTION TO APPROVE THE MINUTES
FROM THE SEPTEMBER 13, 2016 PARKS AND RECREATION COMMISSION
MEETING; COMMISSIONER HINDERSCHEID SECONDED THE MOTION.
AYES 5: NAYS 0
Announcements
Mr. Wallgren announced that the Halloween Bonfire would be held at 8:00pm on October 31,
2016. Residents can begin to drop off brush on Wednesday at noon.
Dodd Road Trail Study Presentation
Fay Simer from Stantec Consulting presented the findings and recommendations of the Dodd
Road Trail Feasibility Study. Fay also presented the commission with possible next steps for
the city. The commission was very supportive of the study and would like to see an off-street
trail incorporated into Dodd Road.
Natural Resources Management Plan
Mr. Wallgren provide the commission with a copy of the City of Mendota Heights Natural
Resources Management Plan. Mr. Wallgren informed the commission that this was for
informational purposes since many of the commission members had never seen this plan. The
commission was glad to see that the city has a plan and encouraged the city to stay active with
the plan.
Copperfield Ponds
Mr. Tyler Wilsey presented on some issues that he has noticed near the Copperfield Ponds
area. Mr. Wilsey and his neighbors are able and willing to help maintain some of this area,
they would just like some direction as to what they can and cannot do. Staff will work on
MH Parks and Recreation Commission 10-17-2016 Page
putting a plan together for people that would like to volunteer and help with maintaining our
natural resources.
Buckthorn Tool
Commissioner Kipp has loaned his Buckthorn removal tool to the city. The city will make this
tool available to residents, and if it becomes popular the city will consider purchasing more of
the tools.
Summer Programming Recap
Mr. Wallgren presented the total numbers of participants in each of the recreation programs
offered this summer. Mr. Wallgren in working to modify some of the programs to increase
participation levels.
Par 3 Report
Mr. Wallgren stated that the golf course is still open and will remain open as long as possible. Mr.
Wallgren said that in order to keep the area attractive during the winter and to prevent vandalism
that holiday lights would be put on the clubhouse.
Commission Comments
Commissioner David Miller was happy to see that the Dog Park was being use and appreciated
the improvements that were made there.
Commissioner Kipp thought it was a good meeting and thanked Tyler for coming to speak.
Commissioner Hinderscheid thought it was a good meeting and glad to see that the
commission and city are looking to address the issue of people walking and biking along Dodd
Road.
Commissioner Levine was happy to see that the city had a great Natural Resource Management
Plan.
Chair Paper thanked everyone for all the work that they do from the residents to the staff. Chair
Paper also thanked Fay and Tyler for coming to the meeting to make their presentations.
COMMISSIONER DAVID A MOTION TO ADJURN THE MEETING.
COMMISSIONER HINDERSCHEID SECONDED THE MOTION.
AYES 5: NAYS 0
The meeting adjourned at 8:21 p.m. Respectfully Submitted by Sloan Wallgren
DATE: November 9, 2016
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: City Hall Art
Introduction
The commission is asked to discuss options for updating the art on display at city hall.
Background
The current photos on display in city hall were the winning photos of the Winter Wonderland
Photo Contest. The beautiful photos have been on display in city hall since 2011. Many cities are
making an attempt to include forms of art into their everyday operations. Some cities have art on
display in the parks, on bridges and road ways and some cities display art their city buildings.
Options
#1- conduct another photo contest during the spring or summer and display the winning photos.
#2-work with area schools to display art created by local youth.
#3-work with area artists to display their work.
#4- purchase art to display in city hall.
Budget Impacts
Options #1, #2 and #3 would have little to no impact on the budget. Option #4 would impact the
budget depending the art that was purchased.
Required Action
If the commission feels that the art on display in city hall should change, please make a motion for
council to consider one of the above options. A simple majority vote is required.
DATE: December 13, 2016
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: 2017 Fee Schedule
Background
Each year the city council approves the Fee Schedule for the year at the first council meeting in January.
Many of the fees related to Parks & Recreation are based on recreation programs, which typically charge
a fee that covers the cost of supplies and labor for each program. There are some fess that are not
related to programs such as the Shelter Rentals at the parks and Greens Fees at the golf course.
This fall staff conducted surveys to determine if we are charging the appropriate fees for Shelter Rentals
and Greens Fees. The results from each survey are attached below.
Discussion
The commission should discuss these fees and determine if there is a need to change them.
Required Action
If the commission wishes to change the fees please make a motion requesting staff to present the
recommendations to the city council. A simple majority vote would be required.
Shelter Rental Rates
City Resident Rate Non-Resident Rate Half Day Option
Mendota Heights $25 $50 No
West St. Paul $43 $54 No
South St. Paul $100 $150 Yes
Inver Grove Heights $200 $200 Yes
Eagan $80 $80 Yes
St. Paul $140 $140 yes
Minneapolis $250 $250 Yes
Golf Course Survey
Municipal Par 3/Executive Survey
2017 Greens Fees
ParWeekdayWeekend HolidaySr. RateJr. RateHyland Greeens (Bloomington)27 $15.00 $15.00 $12.00 $12.00
Mendota Heights Par 3 (Mendota Heights)27 $11.00 $13.00 $10.00 $10.00
Theodore Wirth Par 3 (Minneapolis)27 $12.00 $12.00 $10.50 $10.50
Cedarholm (Roseville)27 $13.50 $14.00 $12.25 $10.00
Brookview (Golden Valley) 27 $12.50 $12.50 $9.50 $9.50
Village Greens (New Hope)27 $14.50 $14.50 $12.50 $9.50
Birnamwood (Burnsville)27 $13.25 $14.00 $12.00 $12.00
Braemar Par 3 (Edina)27 $16.50 $16.50 $11.00 $11.00
Centerbrook (Brooklyn Center)27 $16.00 $16.00 $13.50 $11.00
Cleary Lake (Three Rivers Park District)27 $14.50 $14.50 $14.50 $12.00
Thompson Oaks Executive Golf Course (West St. Paul)29 $14.00 $14.00 $10.00 $10.00
Brookland Golf Park (Brookland Park)30 $14.00 $14.00 $13.00 $12.00
Brightwood Hills (New Brighton)30 $15.00 $15.00 $13.00 $12.00
Chaska Par 30 (Chaska)30 $15.25 $15.25 $11.25 $11.25
Inverwood Executive Golf Course (Inver Grove Heights)30 $15.00 $18.00 $10.50 $10.50
Baker Evergreen Course (Three Rivers Park District)30 $15.00 $15.00 $13.00 $8.00
Glen Lake (Three Rivers Park District)31 $17.00 $17.00 $13.00 $12.00
Bunker Hills Executive (Coon Rapids)31 $13.00 $13.00 $8.00 $6.00
Eagle Lake (Three Rivers Park District)31 $16.50 $16.50 $16.50 $12.00
DATE: December 13, 2016
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Winter Recreation Programs
Update
Gymnastics
Our youth gymnastics program is held at Henry Sibley High School. The classes are held on
Saturday mornings in December, January and February. The cost of the classes range from
$90-$125. This year we were able to register many boys and girls for all of the classes.
Tumbling Tots- 11 participants
Tumbling Tykes- 12 participants
Kinder- 8 participants
Beginner- 10 participants
Advanced Beginner- 9 participants
Skating Lessons
Our youth skating lessons will be held Saturday mornings in January & February at Friendly Hills
Park. The program is $35 for 5 classes and we try to have 6-8 participants in each class.
Smalls & Talls I 9:30am-10:00am
Beginner I 10:05am-10:35am
Fun & Freestyle 10:40am-11:10am
Smalls & Talls II 11:15am-11:45am
Beginner II 11:50am-12:20pm
Royal Princess Ball
The Royal Princess Ball will be held on Sunday February 12, 2017. This year the event will be
held at the Historic Concord Exchange. This venue is very fascinating and should be great for the
princesses and parents with explore. The fee for this year is $20 for each child, there is no fee fo
the parents.
DATE: December 13, 2016
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Par 3 Update
Update
The golf course is now closed for the 2016 season. Staff was notified that the Mendota Heights
Par 3 Golf Course was awarded the “Best Beginners Golf Course” for 2016 in the Minneapolis-
St. Paul Area. The award was provide by the TMT Entertainment Group. Staff will use this award
to help market the facility as a great course for beginners and golfers of all levels.
Depending on snow and weather conditions the clubhouse will be open on Saturday & Sunday in
January & February from 10:00am-3:00pm. We will offer a cross country ski trial, fat tire bike
rental and snowshoe rentals.
Maintenance
The fairways and tee boxes were aerated during the month of October. The irrigation system was
winterized for the season. Staff purchased a used greens roller from Golden Valley County Club
that will help with keeping the greens in good condition for the public.
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
October 2016 (83.33% OF YEAR)
REVENUES OCTOBER YTD YTD
BUDGET 2016 2016 %
GREENS, LEAGUE & TOURN FEES $110,000 $4,238 $89,512 81.37%
RECREATION PROGRAMS $38,000 $534 $36,479 96.00%
CONCESSIONS $22,000 $620 $17,835 81.07%
SUNDRY REVENUE $0 $0 $553 #DIV/0!
INTEREST $250 $0 $0 0.00%
CAPITAL CONTRIBUTIONS $0 $0 $0 0.00%
PAR 3 FUND REVENUE TOTAL $170,250 $5,392 $144,379 84.80%
EXPENDITURES OCTOBER YTD YTD
BUDGET 2016 2016 %
CLUBHOUSE SALARIES $30,000 $1,528 $24,644 82.15%
ADMINISTRATIVE SALARIES $26,391 $1,168 $17,502 66.32%
FICA/PERA $9,920 $646 $7,587 76.48%
MEDICAL INSURANCE $7,144 $375 $4,103 57.44%
U/E & W/C INSURANCE $1,563 -$255 $1,470 94.04%
RENTALS $2,600 $0 $2,698 103.79%
UTILITIES $10,900 $1,578 $9,842 90.29%
PROFESSIONAL FEES - AUDIT $2,500 $0 $2,500 100.00%
PROF FEES - CONSULTING FEES $350 $0 $580 165.71%
PROF FEES - GROUNDS MGMT $6,000 $1,600 $3,200 53.33%
PROF FEES - GROUNDS WAGES $18,000 $1,727 $15,873 88.18%
PROF FEES - TREE MAINTENANCE $0 $0 $2,138 #DIV/0!
ADVERTISING/NEWSLETTER $400 $95 $292 73.06%
LIABILITY/AUTO INSURANCE $3,500 $0 $3,728 106.50%
OPERATING COSTS/SUPPLIES $5,500 $269 $6,764 122.98%
FUEL $2,500 $50 $1,260 50.42%
REPAIRS & MAINTENANCE $16,500 $475 $10,743 65.11%
SUNDRY/DUES/MILEAGE/CLOTHING $2,800 $2,340 $9,091 324.67%
CONTINGENCY $0 $0 $0 0.00%
ONLINE REG & CREDIT CARD FEES $3,000 $237 $3,542 0.00%
PAR 3 EXPENDITURES TOTAL $149,568 $11,833 $127,556 85.28%