2016-12-06 Council Packet
CITYOF MENDOTAHEIGHTS
CITYCOUNCILAGENDA
December6,2016–7:00pm
MendotaHeightsCityHall
1.Call to Order
2.RollCall
3.PledgeofAllegiance
4.AdoptAgenda
5.ConsentAgenda
a.ApprovalofNovember 15,2016CityCouncilMinutes
b.Acknowledgement of October 2016 Fire Synopsis
c.Approval of Resolution 2016-96 2017 Pay Classification Plan for Non-Union Employees
d.Declaring Surplus Property from thePolice Department
e.Approve Resolution 2016-98RescindRes 2006-69
f.Approve Resolution 2016-92 Employment Agreement with Kelly McCarthy
g.Authorize the Purchase of Ammunition
h.Approve Assistant City Administrator Hire
i.Approve Building Official Contract
j.Approve Dakota County JPA for the Pilot Knob Road Improvements
k.Approve Resolution 2016-97 Waste Abatement Community Funding
l.Approve Resolution 2016-93 Congratulating St. Thomas Academy-2016 Boys State
Soccer Championship
m.Approve Bourn Lane House Demolition Activities
n.Approve Floating Holiday Use for Employees and the Closing of City Hall on December 23,
2016
o.Approve Resolution 2016-99 Certifying Delinquent SewerAccounts
p.Approve Resolution 2016-100 Certifying Delinquent WaterAccounts
q.Approve Resolution 2016-101 Certifying Delinquent Weed CuttingFees
r.ApprovalofClaimsList
6.Public Comments
7. Presentations
a. Resolution 2016-95 2017 Budget Presentation and Adoption of Levy
8. Public Hearing
a. Resolution 2016-91 Public Hearing for Street Right-of-Way Vacation
9. New and Unfinished Business
a. Ordinance 506 Amending Water Surcharge Fee
b. Personnel Action Item – Resignation of Chief of Police
10. Community Announcements
11. Council Comments
12. Adjourn
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, November 15, 2016
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present:
Councilmembers Duggan, Povolny, Petschel, and Norton.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. Councilmember Norton moved adoption of the
agenda.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Duggan moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein.
a. Approval of November 1, 2016 City Council Minutes
b. Approve Resolution 2016-90 Canvassing Results of November 8, 2016 General Election
c. Appoint of Part Time Clerk / Receptionist
d. Approval of September 2016 Treasurer’s Report
e. Approval of Claims List
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
page 3
PUBLIC COMMENTS
Mr. David Hiner, 1295 Kenden Lane, came forward to speak about issues at the Mendota Heights Motel.
The residents in that area are not feeling safe with things that have been going on at that location. He
drove by this evening and observed many cars in the parking lot and the doors to the motel are left open.
Mayor Krebsbach noted that this hotel has been a concern of hers as well and asked City Administrator
Mark McNeill if he had any information. She stated she has not seen any complaints come through the
Council. Administrator McNeill replied that from a zoning standpoint the city does receive an
occasional call regarding vehicles parked on the grass. The Police do follow up on the complaints.
Mr. Hiner continued by stating that a cars are frequently parked on the grass and/or not moved for
months. Administrator McNeill stated that staff would follow-up on this complaint. Mayor Krebsbach
noted that the Council would certainly follow-up on this topic. Mr. Hiner expressed interest in seeing
the Police reports regarding this motel.
A female resident came forward and expressed concerns about the activities she has observed at the
motel. She recommended more Police presence on the site and that the laws are upheld as far as the
abandoned vehicles, drug selling, and long-term living at the motel.
Mayor Krebsbach requested information on the extent the Police have been patrolling this area. Chief
Aschenbrener replied that the Police have been visiting the motel on a regular basis. He noted that they
have been working on the missing person case since its occurrence last week.
Long-term parking at hotels/motels is not unheard of and many in the area offer it. Last week the Police
gave notice to the motel that the van needed to be moved off of the grass.
Mayor Krebsbach requested a copy of the Police logs in terms of activity at that motel for the last six
months. Councilmember Povolny encouraged the speakers to call the Police when they observe illegal
activities.
PRESENTATIONS
A) AIRPORT PRESENTATON – CONVERGING RUNWAY OPERATIONS
Mayor Krebsbach noted that the City of Mendota Heights has three leadership teams; Parks
Commission, Planning Commission, and the Airport Relations Commission. She thinks all of the
residents should know about the Airport Relations Commission because they monitor the airport. They
are engaged in a very important issue for everyone in terms of their livability.
City Administrator Mark McNeill introduced Ms. Elaine Buckner, Air Traffic Manager at the Federal
Aviation Administration and Ms. Dana Nelson, Manager of Noise, Environment, and Planning at the
Minneapolis/St. Paul Airport (MSP) to speak about the Converging Runway Operations.
Current and former members of the Airport Relations Commission who were in attendance introduced
themselves.
page 4
Ms. Nelson and Ms. Buckner noted that they were going to provide a high level orientation to MSP, how
the traffic flows in relation to the City of Mendota Heights, the new rules of Converging Runway
Operations, the impact to flights over Mendota Heights, and the actions taken to date to respond to
community concerns and plans for the future.
Orientation to MPS
Ms. Nelson began by sharing a graphic showing that the airport has four runways; two parallel runways
are primary and they are operational all of the time unless there is construction or unusual weather.
Those two runways are the ones that impact the City the most.
The wind direction and speed have a lot to do with how the airport is configured or what flow it is in.
The two common flows at the airport are arrivals on runway 12Left and 12Right and departures on those
same two runways and on runway 17. Runway 17 is the new runway that was built in 2005; this flow is
referred to as south flow and the airport often operates this way if the wind is from the south or the east.
The opposite of that is when aircraft are arriving on runway 35, 30Left, 30Right, and departing on
30Left, 30Right over south Minneapolis. These two parallel runways do impact the City; typically, they
hear more concerns and complaints from residents when they are in a south flow because of the
departures that go over the City.
The diagonal runway that intersects all of them was not mentioned in either configuration; this is
because that runway is used very little because it intersects with the other runways. When the wind or
weather necessitates that use, it really becomes a one-runway airport and has a very large impact on the
efficiency of the airport.
Runway 35 going north is not used over south Minneapolis. When that runway was built it was
acknowledged that it would not be used to the north or from the north. That is because it would intersect
with the flight paths of the parallel runways. When it was built it was communicated to the FAA that it
would only be used from the south for runway 35 arrivals or to the south for runway 17 departures.
Converging Runway Operations (CRO)
Ms. Buckner explained that the CRO came about back in 2013 as there were a number of incidents that
happened across the country with a similar type of geometry that is had at MSP, where two runways do
not physically intersect but off the departure end of the two runways there is an intersection in the air
that has to be protected. That intersection can be seen with runway 35 and 30Left and 30Right. When
that was built it was known that this would be the situation so they built procedures that would deal with
that situation.
In 2013 when this rule was first introduced, MSP already had procedures in place that were looked at
and found to be in compliance with the new rule. However, as time went by, the rule was readdressed in
2014 and 2015. Immediately MSP ceased arrivals to runway 35 while they determined what they needed
to do to come into compliance.
page 5
After the December 2015 determination they had a couple of months to do a complete overhaul of their
procedures and determine what they could do to reference the new rule. Beginning March 2016 MSP
was in full compliance with the rule as it applies to both 30Left and 30Right.
Ms. Buckner stated that at this time, MSP does not depart on both runway 30Left and 30Right at the
same time due to the complexities of this rule and the complexities that adds to their ground taxiing as
well.
Councilmember Petschel pointed out that during the day, when the airport is using 12Left and 17 – 17 is
sometimes taking 37% to 40% of those southern departures.
Ms. Buckner stated that it is always good when they can separate the arrival and departure runway
usage. If they can use runway 17 for departures and just arrive to 12Right, then it is a free flowing
runway for departures. They do not have to time the departures with the spacing of the arrivals.
The other thing MSP uses is what is called a mixed flow. They can be departing 12Left and 12Right and
they can land runway 35 – that is one mixed flow operation. Or they can land 30Left and 30Right and
depart runway 17 – that is a mixed flow that they have seen an increase in usage during this period of
time with the new rule.
Councilmember Petschel requested Ms. Buckner explain what happens when they are not handling the
arrivals in a timely way. Ms. Buckner replied that they plan that out. Gone are the days where a plane is
‘on hold’ over an airport. It means that a plane coming in from Chicago may sit on the ground and take a
delay of departure; it is metered.
Metrics
Ms. Nelson shared metric charts of how these new rules have impacted traffic in and out of the airport:
• MSP departure runway use percentages – increased significantly (March – July)
• Grid comparison of the over flights (2015 to 2016) for only runway 12Left and runway 12Right
o Councilmember Petschel commented on the communities that have had a much higher
noise impact since this implementation
• Increase in 30Left arrivals and a decrease in runway 30Right arrivals
• Change of percentage from runway 35 arrivals – went from 15% down to 2-3%
Actions to Address Community Impacts
Because there have been concerns from all cities impacted, this has been a long discussion at the Noise
Oversight Committee (NOC) meetings. They recognize that it has been a very difficult summer for
many residents because they were either consistently under the arrival path or consistently under the
departure path and that consistency leads to a lot of concern and a lot of voices being heard.
This led to the passing of a resolution by the NOC requesting the FAA to evaluate the environmental
and capacity impacts of these rules. They recognized that these rules have significant changes in terms
of runway use and of the arrival capacity that is being accepted at the airport now, and they wanted to
have a system put in place to let the FAA know we need to study the impacts. The resolution was
passed by the Airport Commission and forwarded to the FAA Headquarters. After a long-term solution
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is identified and implemented, then the FAA will start the study of how this is impacting the residents
around the airport in terms of noise and how it has impacting the capacity of the airport.
Councilmember Petschel requested an explanation of how this has affected the long-term comprehensive
plan at the airport. They are on the verge of spending $2B. Ms. Nelson stated they have put their long-
term comprehensive plan on hold because of this issue.
Mayor Krebsbach asked if this would impact the airport functioning as a hub. Ms. Nelson stated it
should not have this type of impact. The understanding is that the airport is still able to accept airplanes
at a rate that they could before.
Councilmember Petschel asked why there are more departures that are turning north over Dodd Road.
Ms. Nelson stated the determination of which runway they send departures to depend on the destination
so there would be no crossover. The primary destinations from the runways affecting Mendota Heights
are going to the north or to the northeast (i.e., New York, Boston, Philadelphia).
Councilmember Petschel commented that the northern boundary of the Mendota Heights corridor is
Highway 110; it is not the water tower.
Councilmember Duggan noted times on the weekends that plane after plane after plane goes over. He
asked how far apart in time they might be and why, in his impression, are they always over him and not
anywhere else. Ms. Buckner stated the timeframe mentioned is a very busy time where the arrival and
departure demand are starting to peak at the airport. There are separation requirements for departures off
of the runways.
Councilmember Duggan asked what the minimum timing or spacing between the first plane and the
second plane is. Ms. Buckner replied the very minimum is 6,000 feet in the air.
At this time, Mayor Krebsbach opened the floor for questions from the audience.
Gina Norling, Airport Relations Commissioner, requested to be provided with the percentages of
operations off of runway 12Left and the timeframe that was for. Ms. Buckner reviewed the screen
showing the departures off of 12Left (in green) and 12Right (in blue). It was noted that the numbers are
for all hours – not just nighttime – from March to July for years 2012 through 2016.
Ms. Norling clarified that the reason for her question was that they are seeing on 12Left for 2016 – the
airport has surpassed the upper control limit when they statistically plot that out so it’s really gone quite
higher than 17% in a lot of cases. They have been seeing upwards of over 21.7% of usage, which is not
depicted here. Councilmember Petschel noted that ‘percent of usage’ is different from the ‘number of
operations.’ Ms. Nelson replied that the difference being seen is in the time period she had in her chart.
After July the airport has seen the percentage of departures increase beyond the 17.4% shown on her
chart.
Councilmember Petschel noted that nighttime operations have either been stable or decreased over
Mendota Heights, but increased over Eagan.
page 7
Mayor Krebsbach asked if, because of the implementation of the rule, they are seeing an increase in
usage. Ms. Nelson concurred. Typically in the summertime they are more in a south flow because of the
southerly winds. Summertime flows are creeping into the fall more. However, more and more the
converging runway operation issue is resulting in south flow operations.
Mayor Krebsbach asked where the City and the airport goes from here. It was stated that the Noise
Oversight Committee is going to stay at the leading edge of this issue. They have a commitment from
the FAA to come back and provide regular updates. They plan on having some of these tactics put in
place: January is when they hope to have the first one implemented, and there will be a briefing to the
NOC at their January meeting. The second tactic – once that gets resolved or receives FAA approval –
the NOC will be updated on that as well. Because of the resolution that NOC passed, the FAA is going
to do a study – environmental and capacity – and bring the results to the NOC. At that time, the airport
can make the same offering to the surrounding communities to come bring that information to each of
the individual cities.
Councilmember Petschel noted that what she and the residents would like to see is the ‘before and after’
figures and metrics once the two tactics have been implemented - not speculations, not guesses – but the
actual metrics and impacts.
Mayor Krebsbach requested, for high school students who may be watching this in fascination, to know
what field Ms. Nelson went into for this job that she has. Ms. Nelson stated she received a degree in
airport management with flight from Florida Institute of Technology. This is a degree that many people
who want to become pilots will take, or an aeronautical science-type major. About halfway through her
4-year degree she decided that airport management was calling her name.
Ms. Buckner went to college for business management / marketing – but she had the interest in aviation.
When she was graduating, she took the exam for air traffic controller school and that is how she started.
Councilmember Duggan moved to commend the Airport Relations Commission members and the Noise
Oversight Commission members – in the past and currently – for all of their hard work and taking the
time to share their knowledge to keep residents informed on the goings on at the airport.
Councilmember Petschel seconded the motion
Ayes: 5
Nays: 0
PUBLIC HEARING
No items scheduled.
NEW AND UNFINISHED BUSINESS
A) SUMP PUMP INSPECTION PROGRAM
Public Works Director Ryan Ruzek explained that in 2016 the Council adopted an ordinance that would
establish a sump pump inspection program citywide. In 2014, the City did have some extreme rate
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increases from the Metropolitan Council (MetCouncil) for excess inflow and infiltration or excesses
flows to the treatment plant.
Staff recommended that Council approve the hiring of a consultant to inspect properties for illegal sump
pump connections. The program is going to be an extensive and last several months. Staff estimated that
this would be a $180,000 to $220,000 project. They secured a quote from Foth Infrastructure &
Environmental, LLC for $217,580 for this work. Staff would start by sending letters out to the property
owners requesting they set up an inspection time.
Mayor Krebsbach asked if all houses would be inspected. Mr. Ruzek replied that the quote they received
is 1-hour per property for a total of 2,000 hours; so staff is estimating 2,000 properties; roughly 50% of
the homes within the City.
Mayor Krebsbach asked what the basis was for identifying someone to inspect. Mr. Ruzek replied that
newer homes were built according to the plumbing code.
Mayor Krebsbach requested that Mr. Ruzek return to a future Council meeting to update the Council on
the inspection program. Mr. Ruzek agreed to share that at a future Council meeting.
Mr. Ruzek also noted that staff has done quite a few articles in the Heights Highlights letting the general
public know that sump pumps connected to a sanitary sewer system are illegal. There have been a
handful of calls and assistance to residents getting them disconnected already. Staff anticipates that this
program will identify quite a few homes that have illegal connections and staff would work with them
on options to disconnect them from the sanitary sewer.
Mr. Ruzek, upon being asked by Mayor Krebsbach, noted that the funding for this project would be
coming out of the water tower fund.
Councilmember Duggan asked when, as a City, did they declare that there are illegal discharges. Mr.
Ruzek referred to the City Code section 10-3-5b that reads “Surface Waters: It shall be unlawful to
discharge or cause to be discharged into the municipal sewer system, either directly, or indirectly, any
"clear water" as defined in section 10-1-1 of this title. (Ord. 496, 6-7-2016).”
Councilmember Duggan wished to know which part of the budget for this project is ‘consultant
services’. City Administrator Mark McNeill replied that he would not know if it would be listed as a line
item. However, it was one of the discussion items had in terms of the use of the water tower fund. The
other point he made was that staff did do a large education process last year to try to get people to
voluntarily comply with the ordinance. He believed there were only four responses citywide.
Councilmember Petschel added that it has been years since the plumbing code has not permitted
discharge into the sanitary sewer system, and there are also homes that do not have a sump plump.
Multiplying the number of homes by the cost of each inspection is where the dollar amount was derived
from.
page 9
Administrator McNeill pointed out that if the City were to not get the separation completed and there
was a wet year, the City would be paying significantly more in MCES charges. This benefits the entire
community to ensure the rates stay as low as possible.
Mr. Ruzek stated that the City is looking at an approximate $100,000/year surcharge fee from the
MetCouncil for sending flows over its allowable rates.
Councilmember Duggan asked if there is any mitigation for residents to become compliant. Mr. Ruzek
replied that once they get a good database on what is actually out there, if they run into these issues
Council could develop a grant program.
Councilmember Duggan asked how it would be addressed if a homeowner denies access to the
inspection. City Attorney Tom Lehmann replied that if a homeowner refused to allow the inspection it
would be noted on the report and the City could assess a surcharge. Otherwise, the City could get an
administrative search warrant to enter the premises to see if they are in compliance. This is an issue that
is addressed statewide with regards to inflow. A lot of cities are dealing with this issue on an ongoing
basis.
Councilmember Povolny moved to approve Foth Infrastructure & Environmental, LLC in the not-to-
exceed amount of $217,580, and further provide Foth with a Notice-to-Proceed with the project.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
B) DISCUSSION OF 2017 CLEAN UP DAY EVENT
Public Works Director Ryan Ruzek stated that in previous years Mendota Heights has held an annual
cleanup day where residents bring accepted materials to a central location for recycling and disposal. In
previous years this has been a combined effort of staff, volunteers, and contract waste haulers. Concerns
were brought up over the last couple of years as far as liability exposure for the City. After discussions
with neighboring cities, staff determined that the cost is on par with what the City has currently been
paying for the event.
Staff is seeking permission to request proposals for providing this service and providing the staffing to
do the collection, the unloading, and cleanup of the site.
Mayor Krebsbach noted that this has been a topic of discussion during the budget meetings. It is a great
event but it is probably time to have it professionally handled.
Councilmember Duggan moved to direct staff to negotiate proposals for a vendor-provided 2017 Clean-
up Day event.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
page 10
COMMUNITY ANNOUNCEMENTS
City Administrator Mark McNeill made the following announcements:
• St. Thomas Academy Soccer Team won the state tournament.
• City Hall will be closed November 24 and November 25 for the Thanksgiving holiday.
• The Par 3 is now closed for the golfing season; however, as soon as weather permits, it will be
open for cross country skiing and fat tire biking.
• December 3rd is Mendota Lights at The Village event from 4:00 – 7:00, including hayrides, face
painting, petting zoo, strolling carolers at the station, Santa Claus will arrive at 4:30 p.m.
COUNCIL COMMENTS
Councilmember Petschel recommended a resolution recognizing the St. Thomas Academy Soccer Team.
Administrator McNeill replied that that would be added to the next agenda.
She recognized Lorri Smith and all city staff for their service in handling the election process. The early
voting created an enormous issue in terms of resources at City Hall. She recommended that, going
forward, the Council discuss this in a workshop to address the issues of space and extra help needed.
Councilmember Petschel mentioned that on November 30 at Thompson Park in West St. Paul there is
going to be a presentation on ‘Keeping Youth Safe in a Digital Era’. It is for parents, teachers, and any
anyone who work with youths.
Councilmember Duggan wished everyone a Happy Thanksgiving and safe travels.
Mayor Krebsbach acknowledged that a resident, Mr. Todd Klinkle who was president of the
Minneapolis Regional Chamber of Commerce, has passed away. She expressed her condolences to the
family.
She also noted that November 30 will be the second University of Minnesota lecture series on
Healthcare by Dr. Ezra Golberstein, Professor of Health Policy at the University of Minnesota.
She wished everyone a Happy Thanksgiving.
She referenced a book titled “Democracy In America” by Alexis de Tocqueville in 1831 and read this
quote from it: “A nation may establish a system of free government, but without the spirit of municipal
institutions it cannot have the spirit of liberty.” She believes that it has been seen at all of the Council
meetings that there is a great spirit of liberty and dialogue and discourse.
ADJOURN
Councilmember Petschel moved to adjourn.
Councilmember Norton seconded the motion.
page 11
Ayes: 5
Nays: 0
Mayor Krebsbach adjourned the meeting at 9:00 p.m.
____________________________________
Sandra Krebsbach
Mayor
ATTEST:
_______________________________
Lorri Smith
City Clerk
page 12
Request for City Council Action
MEETING DATE: December 6, 2016 TO: Mayor and City Council, City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: October 2016 Fire Synopsis
COMMENT:
Fire Calls
The department responded to 23 calls for the month. The majority of calls were classified as
false alarms or as good intent calls. Six calls were commercial in nature, of the other calls, eight
were residential calls, four were utility checks, and there were two vehicle fires, two grass fires
and one accident with injuries.
Monthly Department Training
The department training for the month provided the firefighters a chance to work with the
departments Mass Causality Bag (MCB) and practice working with the START system. START
stands for Simple Triage and Rapid Transport. The bag and system are used when a small
number of firefighters are faced with a large number of victims that need medical care.
Monthly Squad Training
The drill focused on Rapid Intervention Team (RIT) training. RIT teams are teams of three or
four firefighters that are established at each structure fire for the sole purpose of rescuing a
downed firefighter. The techniques used to locate and rescue a trapped or lost firefighter are very
specific and require the use of special techniques and tools. The vacant home allowed for us to
practice this drill in very realistic conditions.
page 13
MENDOTA HEIGHTS FIRE DEPARTMENT
OCTOBER 2016 MONTHLY REPORT
FIRE CALLS NO. 16189 - 16211 NUMBER OF CALLS:23
FIRE ALARMS DISPATCHED: NUMBER STRUCTURE CONTENTS MISC.
TOTALS TO DATE
ACTUAL FIRES
Structure - MH Commercial $0
Structure - MH Residential $10,000
Structure - Contract Areas $0
Vehicle - MH 1 $500 $3,000 $3,500
Vehicle - Contract Areas $0
Grass/Brush/No Value MH
Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES
MEDICAL
Assist $0 $500 $3,000
Extrication
HAZARDOUS SITUATION FIRE LOSS TOTALS MENDOTA HEIGHTS
Spills/Leaks 2
Arcing/Shorting ALL FIRES, ALL AREAS (MONTH)$3,500 $13,500
Chemical
Power Line Down MEND. HTS. ONLY STRUCT/CONTENTS $8,000
FALSE ALARM
Residential Malfunction 1 MEND. HTS. ONLY MISCELLANEOUS $5,000
Commercial Malfunction 2
Unintentional - Commercial 2 MEND. HTS. TOTAL LOSS TO DATE $13,000
Unintentional - Residential 1
Criminal BILLING FOR SERVICES
GOOD INTENT
Smoke Scare 2 AGENCY THIS MONTH TO DATE
Steam Mistaken for Smoke
Other 12 MN/DOT $0
MUTUAL AID MILW. RR $0
CNR RR $0
TOTAL CALLS 23 OTHERS:
$0
LOCATION OF FIRE ALARMS: TO DATE LAST YEAR
TOTALS:$0 $0
MENDOTA HEIGHTS 19 158 181
MENDOTA 35 FIRE MARSHAL'S TIME FOR MONTH
SUNFISH LAKE 122 11
LILYDALE 3 16 14 INSPECTIONS 30.5
OTHER 12 8
INVESTIGATIONS 1
TOTAL 23 211 219
RE-INSPECTION
WORK PERFORME HOURS TO DATE LAST YEAR
MEETINGS 2
FIRE CALLS 306 3171.5 3437
MEETINGS 24 336 288.5 ADMINISTRATION 15.5
DRILLS 141.5 1643.5 1486
WEEKLY CLEAN-UP 33 371.5 350.5 SPECIAL PROJECTS 2.5
SPECIAL ACTIVITY 550.75 2336.25 2521
ADMINISTATIVE 00TOTAL 51.5
FIRE MARSHAL 51.5 416 485.5
TOTALS 1106.75 8274.75 8568.5 REMARKS:
SEE OTHER SIDE FOR SYNOPSIS
page 14
DATE: December 6, 2016
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2017 Employee Position Placement/Pay Classification Plan
INTRODUCTION
The Council is asked to approve the pay plan for non-contract employees of the City for 2017
BACKGROUND
Included with this memo is the 2017 Employee Position Placement/Pay Classification Plan for
non-union employees for 2017. The 2017 plan reflects a 2.5% increase which is the same wage
increase negotiated with the MN Teamsters, LELS, MN PEA and International Union of
Operating Engineers contracts.
It should be noted that the City Administrator position is shown as being in pay grade 44, but is
“currently under contract”. The City Administrator’s Employment Agreement provided for him
to receive $122,500 in 2016. It further provides that, effective January 1, 2017, he “shall be
entitled to annual raises equal to what is offered other non-contract employees”. Therefore, he
should be paid $125,562 for 2017; however, the matrix will reflect the normal Grade 44 rates.
The 2017 Budget provides for a study of the City’s pay classification plan, in anticipation of the
need to report to the State of Minnesota for Pay Equity purposes in 2018.
BUDGET IMPACT
This wage increase is reflected in the 2017 budget.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approve the attached resolution
adopting the 2017 Employee Position Placement/Pay Classification Plan. This action requires a
simple majority vote of the city council.
page 15
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016 - 96
A RESOLUTION ADOPTING THE 2017 PAY CLASSIFICATION PLAN FOR NON-
UNION EMPLOYEES
WHEREAS, the City Council has adopted a grade and step pay system for non-union
employees; and
WHEREAS, based upon recommendations of the city administrator, the City Council
has determined the appropriate placement of each position in a grade and the incumbent
employee in a step; and
WHEREAS, it is also necessary to set salaries for part-time employees.
NOW THEREFORE BE IT RESOLVED, that the following 2017 compensation items
are approved as of January 1, 2017:
1. The 2017 Employee Position Placement/Pay Classification Plan for non-union
employees.
2. The following salaries shall be implemented for part-time employees:
Fire Chief $18,202*
Assistant Fire Chief $10,669*
Fire Marshall $30.61an hour
*Annual compensation for administrative and other department responsibilities
excluding fire calls.
3. The following stipends are implemented for:
Captains $1,714.50/annually
Training Officer $3,767.00/annually
4. The following hourly rates of pay for volunteer firefighters for fire calls and
training:
0-1 Years $8.78
FF I, First Responder, Hazmat Operational $12.56
FF II, First Responder, Hazmat Operational $14.43
Lieutenant $15.06
Captain $16.32
page 16
Assistant Training Officer $16.32
Training Officer $18.83
Assistant Fire Chief $22.60**
Fire Chief $22.60**
SOT Member Call Out Same as Mendota Hts Police
Officer on SOT
**Hourly compensation for fire calls and training.
Adopted by the City Council of the City of Mendota Heights this 6th day of December 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
___________________________
Sandra Krebsbach, Mayor
ATTEST
___________________________
Lorri Smith, City Clerk
page 17
GRADE A B C D E
1 COMMUNITY SERVICE OFFICER $35,438 $37,214 $39,073 $41,027 $43,078
2 $36,328 $38,145 $40,051 $42,055 $44,157
3 $37,236 $39,099 $41,053 $43,105 $45,262
4 $38,167 $40,076 $42,080 $44,185 $46,394
5 $39,122 $41,078 $43,132 $45,288 $47,553
6 $40,097 $42,102 $44,207 $46,418 $48,739
7 $41,103 $43,157 $45,315 $47,582 $49,960
8 $42,131 $44,238 $46,449 $48,772 $51,211
9 $42,815 $44,957 $47,204 $49,565 $52,041
10 CLERK/RECEPTIONIST $43,886 $46,082 $48,384 $50,803 $53,344
11 $44,983 $47,231 $49,594 $52,074 $54,678
12 PW SEC/POLICE SEC/UTL. BILL SEC $45,900 $48,056 $50,321 $52,694 $55,190
13 $47,048 $49,401 $51,869 $54,463 $57,187
14 SR. SEC/DEP. CLERK/ACCTG CLERK $48,073 $50,338 $52,717 $55,212 $57,840
15 $49,278 $51,740 $54,326 $57,042 $59,893
16 $50,508 $53,032 $55,684 $58,468 $61,392
17 RECREATION PROGRAM COORDINAT $51,770 $54,360 $57,076 $59,930 $62,926
18 $53,064 $55,717 $58,503 $61,428 $64,500
19 CIVIL ENGINEER I $53,828 $56,517 $59,344 $62,311 $65,427
20 PLANNER $55,174 $57,932 $60,828 $63,870 $67,063
21 $56,551 $59,378 $62,348 $65,465 $68,739
22 $57,965 $60,862 $63,907 $67,102 $70,457
23 $59,416 $62,388 $65,508 $68,784 $72,222
24 CITY CLERK $60,899 $63,947 $67,144 $70,502 $74,024
25 SR. ENG TECH/CODE ENF OFFICER $62,421 $65,544 $68,821 $72,260 $75,873
26 $63,982 $67,180 $70,539 $74,067 $77,770
27 $65,582 $68,860 $72,305 $75,919 $79,715
28 CIVIL ENGR II/IT COORDINATOR $67,223 $70,583 $74,112 $77,819 $81,709
29 $68,904 $72,348 $75,966 $79,763 $83,751
30 $70,584 $74,113 $77,820 $81,710 $85,796
31 $72,402 $76,012 $79,811 $83,801 $87,990
32 $74,201 $77,911 $81,806 $85,897 $90,191
33 IT MANAGER $76,055 $79,857 $83,850 $88,041 $92,444
34 PW SUPT, ASST TO ADMIN/HR COORD $77,910 $81,805 $85,896 $90,190 $94,699
35 ASST CITY ENGINEER $79,393 $83,362 $87,532 $91,909 $96,488
36 $80,878 $84,921 $89,169 $93,627 $98,308
37 $81,902 $85,998 $90,297 $94,811 $99,553
38 $83,107 $87,261 $91,623 $96,204 $101,015
39 $86,053 $90,354 $94,872 $99,616 $104,595
40 $88,201 $92,612 $97,242 $102,104 $107,208
41 PW DIRECTOR, FINANCE DIRECTOR $90,407 $94,928 $99,675 $104,657 $109,892
42 POLICE CAPTAIN $95,018 $99,733 $104,720 $109,954 $115,452
43 POLICE CHIEF $97,359 $102,227 $107,338 $112,704 $118,340
44 CA (Currently under contract)$99,793 $104,783 $110,021 $115,523 $121,297
page 18
Request for City Council Action
MEETING DATE: December 6, 2016 TO: Mayor and City Council, City Administrator FROM: Mike Aschenbrener, Police Chief SUBJECT: Declare surplus property
COMMENT:
Introduction
Requesting City Council to declare the retiring duty use handguns and property room guns as surplus plus
property to be traded in to KEEPRS.
Background
The City Council approved the purchase of new handguns on 10-18-2016 From KEEPRS Police Supply.
The Police Department is seeking permission to trade in the handguns when the new guns are delivered.
We were advised by Glock the guns were shipped to KEEPRS.
City Code 1-9 controls the release of property held by the City. The Council should declare the items in
the property room as eligible to be traded in. The clerk is required by code to document this release. The
City Clerk will keep a copy of the property room release receipt to serve as the official record for the City
along with a list of serial numbers of the retired duty handguns.
The traded in handguns from Police Department service will result in a credit of $7400.00 (note if any of
the cases from the original purchase are missing the credit will decrease by $10 per case.)
Budget Impact
This was a budgeted item in the 2017 budget. At the recommendation of Council next Council memo is
for purchase of ammunition and it will be offset by the revenue generated by the trade in.
Recommendation
Staff recommends that the Mendota Heights City Council approve the sale of guns listed on the attached
sheets to KEEPRS.
Action Required
Staff recommends that the Mendota Heights City Council authorize the sale of the listed
firearms.
page 19
Police Department Service Handguns to trade in 2016
Model Serial Number Model Serial Number
Glock Model 22 S/N: KMF974 Glock Model 27 S/N: KNB486
Glock Model 22 S/N: KMF981 Glock Model 27 S/N: KNB485
Glock Model 22 S/N: KMF966 Glock Model 27 S/N: XRD760
Glock Model 22 S/N: KMF983
Glock Model 22 S/N: KMF984
Glock Model 22 S/N: KMF967
Glock Model 22 S/N: KMF982
Glock Model 22 S/N: KMF975
Glock Model 22 S/N: KMF980
Glock Model 22 S/N: KMF977
Glock Model 22 S/N: KMF979
Glock Model 22 S/N: KMF971
Glock Model 22 S/N: KMF970
Glock Model 22 S/N: XHX492
Glock Model 22 S/N: YCB681
Glock Model 22 S/N: KMF969
Glock Model 22 S/N: XHU977
Glock Model 22 S/N: XHX492
Glock Model 22 S/N: XHX493
Glock Model 22 S/N: KMF968
Glock Model 22 S/N: KMF972
Glock Model 22 S/N: KMF978
page 20
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page 24
Request for City Council Action
MEETING DATE: December 6, 2016 TO: Mayor and City Council, City Administrator FROM: Mike Aschenbrener, Chief of Police /Emergency Manager SUBJECT: Rescind Resolution #2006-69 “Adopting a Policy Covering Liquor
License Violation Penalties.”
COMMENT:
Introduction
In August of 2006 the Council passed a resolution adopting standardize penalties for liquor
license violations. There is no longer interest from licensees to participate in a program.
Council will be asked to rescind the resolution and have staff place penalties into the fee
schedule.
Background
In 2006 an effort was made to standardize the way the city handled the penalty assessment for
license violations. A best practices program was adopted and license holders were encouraged to
participate. The City Clerk, attorney and a police officer committed time to the program
annually. The past two years no licensees have participated. Attached are copies of the council
memo and resolution from 2006.
It would be the recommendation of staff that the penalty section of the 2006 Best Practices
Program be added to the City Fee Schedule for 2017. By placing the penalty into the fee
schedule the City is ensured the penalties are uniformly enforced on licensees.
Budget Impact
Reduces staff time in three departments.
Recommendation
Staff recommends that the Mendota Heights City Council approve the rescinding of Resolution
#2006-69 and moves the penalties into the 2017 fee schedule.
Action Required
Pass a motion to adopt the following resolution:
RESOLUTION 2016-98 RESCINDING “RESOLUTION #2006-69 ADOPTING A POLICY
COVERING LIQUOR LICENSE VIOLATION PENALTIES.
page 25
City of Mendota Heights
Dakota County, Minnesota
RESOLUTION NO. 2016-98
RESOLUTION 2016-098 FORMALLY RESCINDING RESOLUTION 2006-69
ADOPTING A POLICY COVERING LIQUOR LICENSE VIOLATION PENALTIES
WHEREAS, the City of Mendota Heights desires to have consistency in the application
of the rules around enforcement of the licensing code; and
WHEREAS, the Minnesota State Statute requires cities to actively enforce statutes and
codes related to alcoholic beverages; and
WHEREAS, the City recognizes the need to have a uniform plan; and
WHEREAS, the Mendota Height City Council supports uniform enforcement activities;
and
WHEREAS, the City committed to a ten year effort to enhance planning, training and
response to issues related to violations of city code and state statute; and
WHEREAS, the Mendota Heights City Council by Resolution 2006-69 committed
resources to the effort to ensure the code of the city was followed; and
WHEREAS, the city has not had participation at levels warranting a continuation of the
expenditure of resources; and
WHEREAS, the State of Minnesota provides online resources for licensees to train
employees; and
WHEREAS, as the City of Mendota Heights does strive to provide the best service
possible to the business community in the least intrusive manner possible, the penalties shall be
moved into the annually adopted fee schedule for uniform enforcement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Mendota
Heights hereby rescinds resolution 2006-69, which adopted a policy covering liquor license
violations.
Adopted by the City Council of the City of Mendota Heights this 6th, day of December
2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By_________________________________
Sandra Krebsbach, Mayor
ATTEST:
By______________________________
Lorri Smith, City Clerk
page 26
CITY OF MENDOTA HEIGHTS
MEMORANDUM
August 8th, 2006
TO: Mayor, City Council and City Administrator
FROM: Mike Aschenbrener, Police Chief
SUBJECT: A resolution “Adopting a City Policy covering Liquor License Violation
Penalties.”
DISCUSSION:
In May of 2006, the Police Department completed alcohol compliance checks.
Three licensees’s failed this round of compliance checks. These license holders were
notified in writing that they would be notified of the civil penalties that would be coming
from the violations. These violations highlighted the need for the City to have a uniform
procedure for dealing with licensee’s who do not follow the Minnesota State Statutes
(MSS) and Mendota Heights City Ordinances.
Research was done including the gathering of policies and ordinances from other
cities, the League of Minnesota Cities LMC research attorney, Tami Diehm City
Attorney, Hospitality Minnesota, Minnesota State Statutes and the City Code. After
reviewing the information gathered a determination was made to recommend that the
City Council adopt policy governing liquor license violations. There were examples
provided by the LMC for having a policy and for placing the penalty matrix in ordinance.
It was determined that the Mendota Heights City ordinance was structured in such a
way that a policy could be used without requiring ordinance changes. A policy would
allow for some flexibility in dispute resolution and streamline the process for Council.
The policy and penalties are attached.
RECOMMENDATION:
I recommend that the City Council pass a resolution adopting the proposed liquor
violations policy and notify the licensees who fail the May of 2006 Compliance Checks.
ACTION REQUIRED:
If the Council desires to approve the recommendation approve a resolution “Adopting a
City Policy covering Liquor License Violation Penalties.”
page 27
Statement of Purpose:
It is the goal of the City of Mendota Heights to have liquor licensees comply with the law
100% of the time in relation to the ordinance regulating liquor. The City of Mendota
Heights will maintain staff to complete annual compliance checks, periodically check
establishments for compliance with hours and license conditions. The City will act as a
resource to provide server training or to direct businesses to approved training on an
annual basis. The City wishes to have all businesses chose to be a best practices
liquor licensee.
Applicable Laws:
City Code 3-1-20
Sanction for license violations.
Minnesota State Statue (MSS)
340A.415 License revocation or suspension, civil penalty.
Minnesota State Statute
14.57 to 14.67 Administrative Procedures Act, sections relevant to license hearing.
Best Practices:
Best Practices licensees will have the benefit of following the “Best Practices” violation
matrix. The Best Practices program is voluntary and serves a cooperative venture
between licensees and the City to meet the goals of the City laid out in the City Code.
Best Practices Licensees will fill out an application at Mendota Heights City Hall
committing their establishment to working towards 100% compliance with the applicable
ordinances and MSS.
Required Activities (4):
Best Practices Licensee will agree to keep records of Best Practices activities
and to have them available for inspection. The Best Practices Licensee will have
75% of all alcohol selling staff trained by the Mendota Heights Police
Department, Dakota County Safe Communities Coalition, the Minnesota
Department of Alcohol and Gambling Enforcement or Minnesota Hospitality on
an annual basis. Best Practices Licensees will have a written internal training
program for new employees and a written policy requiring identification on
anyone appearing to be 40 years old or younger.
Optional Activities:
Best Practice Licensees will do 4 (3 if they do integrated ID scanner on register)
of the following; continuously certify 75% of all employees who sell alcohol are
trained, internal employee reward/recognition program for employees who catch
underage customers, an approved internal compliance check system, automated
identification card scanner integrated into cash register, pre-arrange to meet with
staff and prosecuting attorney on violations, have a policy to require ID on all
alcohol purchases, have policy prearranged to work with Police to prevent
secondary resale of alcohol and have minimum age of 21 for selling alcohol
products.
page 28
Uniform Penalties:
The purpose of this section is to establish a standard by which the City
determines the length of a license suspension, revocation and or civil penalty. This
policy shall apply to all on and off sale license holders. These penalties are deemed to
be appropriate for all violations. The City Council may choose to deviate from the
prescribed penalty if there are extenuating circumstances. Should the Council deviate
from the adopted policy they must take official action and document the reasons for the
deviation.
The Council may only consider the penalty portion of the action. Should the
licensee wish to appeal the facts of a violation they must request a due process hearing.
Licensee informed:
• All licensees shall be informed of the adoption of this policy at the time of
adoption and again at time of license renewal.
• Licensees shall have all fines paid or have requested a hearing before 30
days have elapsed from the violation.
• Licensees shall be informed that this policy applies only to the LICENSE
SANCTIONS it does not apply to the CRIMINAL CHARGES against the
person who actually violates the law.
• Licensees may join the best practices group at any time. Best Practices
group participation is completely voluntary.
• The policy and application shall be posted on the Cities web site and shall
be given to the licensee at the time of application.
• Hearing will be conducted in accordance with MSS and Minnesota Rules.
Penalty appeals will be made to City Council.
page 29
PENALTIES:
Revocation on a First Violation:
• Commission of a felony related to the licensed activity.
• Sale of alcoholic beverage while a license is under suspension.
• Sale of intoxicating liquor where only a 3.2 license has been issued.
Violation Grid for all other Violations:
These violations include, failure during compliance checks, sale to an underage
person (resulting in a conviction), after hours violations, sales to an obviously
intoxicated person, refusal to allow inspection by City or Police, illegal gambling on site,
failure to renew license before expiration.
Violation Best Practices Licensee Non-Best Practices Licensee
First Violation $500 fine $1000 fine and 3 day suspension
of license
Second Violation $750 fine and 3 day suspension $1500 fine and 6 day suspension
Within 2 years license license
Third Violation $1000 fine and 6 day suspension $2000 and a 9 day suspension
Within 2 years license best practices review license
panel
Fourth Violation Revocation: minimum of 1 year Revocation: minimum of 1 year
Within 2 years from the revocation date from the revocation date
Note:
1) “Best Practices” applies only to license holders who are enrolled in the program
at the time of the violations.
Time frame: Violations are from the date of violation for a 2 year rolling time period.
Subsequent Violations: Each violation will be treated separately unless the City Clerk
and the licensee agree in writing to hear all active violations at a single hearing.
Other Penalties: Nothing in this policy shall restrict the City Council from imposing the
maximum penalty allowed by Mendota Heights City Ordinance 3-1-20.
Hearing: Will be held pursuant to MSS governing administrative hearing.
License suspension: Will impact only the licensed activity.
page 30
DATE: December 6, 2016
TO: Mendota Heights City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Kelly McCarthy Employment Agreement
COMMENT:
INTRODUCTION
The City Council is asked to consider and approve an employment agreement Kelly McCarthy,
the newly hired captain in the Mendota Heights Police Department.
BACKGROUND
Kelly McCarthy began working as a Captain for the Mendota Heights Police Department on
November 1, 2016. She came to the City after leaving a position in which she had many years
of experience with the City of Lino Lakes.
To complete her hiring, the City Council should consider an employment agreement, which
outlines the terms and conditions of her employment with the city. The employment
agreement sets in writing the aspects of her initial terms of employment, and extends to her
the benefits, unless otherwise specified in the employment agreement, as if she was a member
of the Police sergeants’ union.
RECOMMENDATION
I recommend that the Council approve the resolution authorizing the Employment Agreement.
It would become effective upon passage by the Council.
ACTION REQUIRED
If the Council concurs, it should, by motion, approve the Resolution No. 2016-92, regarding an
Employment Agreement with Kelly McCarthy.
Mark McNeill, City Administrator
page 31
City of Mendota Heights
Dakota County, Minnesota
RESOLUTION NO. 2016-92
A RESOLUTION APPROVING AN EMPLOYMENT AGREEMENT
WHEREAS, the City Council of the City of Mendota Heights, Dakota County,
Minnesota, has selected Kelly McCarthy to be Captain in the Mendota Heights Police
Department, effective November 1, 2016, and
WHEREAS, it is desired to specify the terms of her employment with an Employment
Agreement.
NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of
Mendota Heights, Minnesota that the Employment Agreement for hiring Kelly McCarthy as a
Police Captain be approved.
Adopted by the City Council of the City of Mendota Heights this ___ day of December, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By______________________________
Sandra Krebsbach, Mayor
ATTEST:
_____________________________
Lorri Smith, City Clerk
page 32
CITY OF MENDOTA HEIGHTS
EMPLOYMENT AGREEMENT
KELLY MCCARTHY
THIS AGREEMENT is made and entered into this ____ day of December, 2016 by and
between the CITY OF MENDOTA HEIGHTS, MINNESOTA, a municipal corporation,
hereinafter referred to as the CITY, and Kelly McCarthy, hereinafter referred to as EMPLOYEE,
to wit:
WHEREAS, the CITY desires to employ the services of Kelly McCarthy in the Mendota
Heights Police Department, as provided by the laws of the State of Minnesota and relevant
ordinances of the City of Mendota Heights; and EMPLOYEE desires to continue in the
employment of the City, and have a written agreement relative to the compensation, benefits,
requirements, and procedures for the employment of the EMPLOYEE of the City of Mendota
Heights. Although EMPLOYEE is not a member of the Minnesota Public Employees
Association, Sergeants Unit, she generally receives the benefits provided to the members of the
bargaining unit (see Section 8, below). These benefits and provisions contained in this
Employment Agreement shall be in addition to those otherwise afforded to members of the
Minnesota Public Employees Association, Sergeants Unit.
1. DUTIES – CITY hereby agrees to employ Kelly McCarthy at the minimum
position of Police Captain of said City, to perform the function and duties specified in that
position’s job description, and to perform duties specified under the ordinances of the City of
Mendota Heights and the laws of the State of Minnesota.
2. COMPENSATION – Effective upon her date of employment until December 31,
2016, EMPLOYEE shall be compensated at an annual rate of $110,000.00 (“Salary”), which is
between Steps “D” and “E” of Grade 42 of the 2016 Mendota Heights Employee Pay
Classification Plan. She shall be placed at Step E of the Pay Classification Plan on the first
anniversary of her employment with the City. Effective January 1, 2017, and thereafter,
EMPLOYEE shall be entitled to annual cost of living raises at a rate equal to what is offered
other non-contract employees of the City of Mendota Heights.
3. TERM OF EMPLOYMENT AGREEMENT -- Subject to the CITY’s and
EMPLOYEE’s right of termination, below, this Employment Agreement shall be in effect from
the date of approval by the Mendota Heights City Council, until June 30, 2018.
4. TERMINATION BY CITY – City has the right to terminate, with or without just
cause, EMPLOYEE’S employment during the term of this Employment Agreement.
(a) Termination without Cause. Should the City unilaterally terminate without just cause
the employment of EMPLOYEE by majority vote of the City Council effective during
the term or effective on the June 30, 2018, expiration date of this Employment
page 33
Agreement, it shall provide to the EMPLOYEE a notice of sixty (60) days, prior to the
effective date of the termination. During this sixty day period, the City Council may
choose to put the EMPLOYEE on paid administrative leave, or allow the EMPLOYEE to
continue to perform duties assigned by the City. Upon the effective date of the
termination, the CITY shall pay to the EMPLOYEE a lump sum cash payment equivalent
to six months’ salary, in addition to all of the employee’s accumulated accrued leave
time. During the sixty day notice period, and for the six month period associated with the
lump sum cash payment, CITY shall continue to pay CITY share of all benefits afforded
in this agreement in effect at the time of termination.
(b) Termination for Just Cause. In the event EMPLOYEE is terminated for just cause,
EMPLOYEE will not receive the sixty (60) day notice of termination or any lump sum
cash payment, including pay for accumulated accrued leave time. “Just cause” shall be
defined according to the usual and commonly accepted principles of labor law, and shall
include but not be limited to malfeasance in office, gross misconduct, conviction for a
felony, or conviction for an illegal act involving personal gain to employee.
(c) Limitation. In no event will the amount paid to EMPLOYEE upon termination by the
CITY exceed the amount permitted by applicable law.
5. TERMINATION BY EMPLOYEE—At such time as the EMPLOYEE chooses to
terminate her employment with the City, the EMPLOYEE shall provide sixty days’ notice of her
intent to leave.
6. CITY VEHICLE --The CITY shall provide a City police vehicle for the use of the
EMPLOYEE for commuting purposes, and for accessing police-work related job locations,
during and after normal working hours. Said vehicles shall be equipped as an emergency
response vehicle, including computer access to CJIN, and a police radio.
7. VACATION AND SICK LEAVE--EMPLOYEE shall be entitled to accrue paid
vacation at the rate of 120 hours per year. Upon commencing employment, EMPLOYEE shall
be credited with 40 hours of paid vacation, 24 hours of personal leave, and 24 hours of extended
disability leave.
8. GENERAL CONDITIONS OF EMPLOYMENT - In addition to the benefits
citied herein, the CITY shall provide the EMPLOYEE with any and all benefits that apply to
other provisions of the agreement with the Minnesota Public Employees Association, Sergeants
Unit. In the event of a conflict between the provisions of this employment agreement and the
CITY’s Personnel Code, Resolution No. 85-107, or any other personnel regulations or policy of
the CITY, the terms of this Agreement shall prevail.
9. GENERAL PROVISIONS - This Agreement shall be governed by the laws of
the State of Minnesota. This document constitutes the entire agreement between the parties
hereto. If during the term of this Agreement any specific clause of the Agreement is determined
to be illegal by a judicial decision or binding Minnesota Attorney General Opinion, the
remainder of this Agreement shall not be affected by such a determination and shall remain in
page 34
force. The parties will meet to negotiate regarding an amendment to the Agreement to replace the
provision declared illegal. Failure of either party to insist, in any one or more instances, upon
the performance of any of the terms, covenants, or conditions of this EMPLOYMENT
AGREEMENT or to exercise any right hereunder, shall not be construed as a waiver or
relinquishment of the future exercise of such right, but the obligation of the other party with
respect to such future performance shall continue in full force and effect.
This agreement was reviewed and considered by the City Council and approved by Resolution
No. 2016-92 by the City Council of the City of Mendota Heights, Minnesota, on December 6th,
2016.
EMPLOYEE CITY OF MENDOTA HEIGHTS
__________________________________ ________________________________
Kelly McCarthy Sandra Krebsbach, Mayor
_________________
Date
ATTEST:
__________________________________
Lorri Smith, City Clerk
_________________
Date
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Request for City Council Action
MEETING DATE: December 6, 2016 TO: Mayor and City Council, City Administrator FROM: Mike Aschenbrener, Police Chief SUBJECT: Purchase Ammunition
COMMENT:
Introduction
Requesting City Council to authorize the trade in monies received from the previous City Council Memo
be used to purchase ammunition at State Contract A-191(5) pricing through KEEPRS.
Background
The City Council approved the purchase of new handguns on 10-18-2016 from KEEPRS Police Supply.
In the previous memo the Council was asked to authorize the sale of firearms to KEEPRS. In October it
was suggested that we work with the supplier to purchase ammunition with the monies from the trade in.
Please note the trade in price is set by Glock and the national law enforcement program the retailer has no
input on the trade in value of firearms coming from a law enforcement agency. The firearms turned into
KEEPRS were valued at$7400.00 and the ammo was kept below that cost at $7393.99. KEEPRS was
awarded a State of Minnesota Contract for both firearms and ammunition sales in 2016. The contract
does not spell out municipal sales but they will extend the contract pricing to cities.
Budget Impact
At the recommendation of Council the purchase of ammunition will be offset by the revenue generated by
the traded firearms so the direct impact on the budget is zero dollars.
Recommendation
Staff recommends that the Mendota Heights City Council approve the purchase of ammunition.
Action Required
Staff recommends that the Mendota Heights City Council authorize the purchase of ammunition
at Minnesota State Contract Pricing using the money generated by trading in the firearms listed
in the previous memo the price of the ammunition is $7393.99.
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DATE: December 6, 2016
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Assistant City Administrator Hire
COMMENT:
INTRODUCTION
The Council is asked to approve the hiring of Cheryl Jacobson as Assistant City Administrator.
BACKGROUND
The former Assistant to the City Administrator/HR Coordinator left Mendota Heights to accept a
job in another city in July, 2016. The position was initially advertised to be a replacement of that
same job description; however, after applications were received and interviews held, no
candidates were hired.
A revised position description was approved by the City Council. The new job was advertised to
be an Assistant City Administrator, and which was at a higher pay grade. While it will still be
position which will primarily the City’s Human Resources provider, the Assistant City
Administrator will also oversee and supervise the City’s recreation position, as well as the IT and
Communications functions.
Advertisements were made. After the completion of the selection process, it is recommended
that Cheryl Jacobson be hired for the position. Ms. Jacobson is currently the Associate Director
of the Olmstead County Community Development Agency. For more than 17 years before her
current position, she was employed by the Dakota County CDA.
RECOMMENDATION
It is recommended that Ms. Jacobson be hired at Step E of Pay Grade 41, which is $107,212
annually (2016 rate). In view of her amount of job experience, it is recommended that she
initially accrue vacation at a rate of 3 weeks per year, and be granted one week of vacation; 24
hours of personal leave; and 24 hours of extended disability leave “on the books”.
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If approved, she would start employment with the City on December 27, 2016.
ACTION REQUIRED
If the Council concurs, it should, by motion, approve the hiring of Cheryl Jacobson as Assistant
City Administrator with the provisions listed above, effect December 27, 2016.
Mark McNeill
City Administrator
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DATE: December 6, 2016
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Renewal of Building Official Contract
INTRODUCTION
The Council is asked to renew the agreement with A to Z Home Inspections for Building
inspections services, which includes an increase in compensation.
BACKGROUND
The City of Mendota Heights is required to have a designated Building Official. For the past
three years, the City has contracted with A to Z Home Inspections for Building Official services,
with Michael Andrejka, owner and operator of A to Z Home Inspections, serving as our
designated Building Official. We have been pleased with his work.
Mar. Andrejka is an experienced and certified building inspector and has had significant
experience in Dakota County in monitoring and inspecting construction. He has worked as a
municipal building inspector for five other metropolitan area cities. He has also been a home
renovation contractor.
An analysis was performed last year comparing the costs of contracting the building official
services, vs. reverting to a full-time City employee, which was the City’s practice prior to 2014.
We recommend a continuation of the contracted services.
BUDGET IMPACT
The current contract provides for the Building Official to be paid $55.00 per hour. He has
requested an increase to $57.50 per hour; this 4.5% increase would be the first hourly rate
adjustment since 2014.
A to Z Home Inspections will be paid hourly under the proposed contract. The estimated annual
expense for this service based on 30 hours per week is $89,700. This amount is included in the
2017 Budget under the Building Official Department.
RECOMMENDATION
I recommend that Council approve the attached contract with A to Z Home Inspections.
ACTION REQUIRED
If Council wishes to implement the City Staff recommendation, it should pass a motion
approving the attached contract.
Mark McNeill, City Administrator
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INDEPENDENT CONTRACTOR AGREEMENT
Building Official Services Contract between Mike Andrejka (dba A to Z
Home Inspection) and the City of Mendota Heights
This services contract is made and entered into this 5th day of January, 2016 by and
between Mike Andrejka (dba: A to Z Home Inspection, LLC, “Contractor”), hereafter referred
to as “A to Z,” and the City of Mendota Heights, a Minnesota municipal corporation, hereafter
referred to as “City”. This contract shall also be deemed in effect upon adoption by the Mendota
Heights City Council.
WHEREAS, the City regulates the construction, reconstruction, repair, remodel,
alteration, and demolition of structures as defined by the Minnesota State Building Code,
hereafter referred to as the “Code”; and
WHEREAS, under Title 9, Chapter 1, Section 3 of the City Ordinance, the “Building
Official” shall have the responsibility for enforcing and administering the Code; and
WHEREAS, the City requires the Building Official to administer and enforce the Code
within its incorporated limits of the City and within the exterritorial limits as permitted by
Minnesota Statutes §326B.121 and 326.133; and
WHEREAS, A to Z and/or their agents is certified to administer and enforce the
provisions and regulations set forth by the Minnesota State Building Code; and
WHEREAS, the City desires to utilize Contractor’s services as an independent
contractor in accordance with the terms of this Agreement; and
WHEREAS, Contractor desires to provide these services to the City as an independent
contractor and the City desires to utilize Contractor’s services for the purposes described in this
Agreement.
THEREFORE, for mutual consideration the parties hereby agree as follows:
1. During the Terms of this Contract, as the city council appointed “designated Building
Official” for the City, A to Z, agrees to administer and enforce the provisions of the Code
and other related duties as directed by the City Council. All parties understand that as the
“designated Building Official”, A to Z is obligated to perform their duties and
responsibilities to the best of their abilities under the laws of the Minnesota State
Building Code. If an unresolvable conflict arises between the request of the City Council
or staff and the legal duties required by the Code, the Code shall dictate the actions of the
Building Official. Administration and enforcement of the code shall include the
following duties: Facilitate the issuance of Building, Plumbing, Mechanical, and other
designated Permits for the City, perform plan review of construction documents and
plans to ensure compliance with the Code. Perform required inspections and review
specialized inspection reports as required by the code or as deemed necessary by the
Building Official. Perform investigations, inspections, and prepare reports and letters
sent on behalf of the City Building Inspection Dept. Attend meetings and submit reports
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as deemed necessary and pertinent by the City Council. This would include, at a
minimum, a monthly Building Activity Report that summarizes the month’s building
permit activity. Permits and reviews for the following are excluded from this Contract
and are the responsibility of others: Minnesota Fire Code, Fire Suppression Systems,
Minnesota Electrical Code, Minnesota Elevator Code, MPCA & SSTS regulations.
2. The City agrees to provide A to Z with access to pertinent information, records, systems
and data, as deemed necessary to perform all duties of this Contract. Forms shall be
provided by the City.
3. A to Z shall provide all tools, transportation, and communication devices deemed
necessary to perform the duties of this Contract.
4. The City will provide A to Z with a work station, city phone (land-line) with voice mail
account, and a desktop computer with e-mail account. Additionally, A to Z will be
provided access to office equipment (copier, scanner, fax, etc.) and supplies for use in
performance of City Building Official duties, along with City business cards and a City
photo identification card.
5. A to Z shall perform the duties of this Contract at such location and at such times as he
deems appropriate to diligently, reasonably, and in good faith execute the terms of this
Contract. It is estimated that the work required to fulfill the terms of the contract will be
approximately 30 hours per week on average.
6. A to Z shall provide the City with access to any books, documents, papers, and records
which are directly related to the duties of this Contract, for the purpose of performing an
audit, examination or review of such documents. This obligation to provide the City
access to such books, documents, papers, and records shall begin as of the date of this
Contract and shall extend up to 3 years after the termination of this Contract.
7. All plans, diagrams, reports, and documents created in connection with the performance
of this Contract shall become the property of the City. Such use by the City shall not
relieve any liability on the part of A to Z.
8. A to Z shall comply with Minnesota Statutes Chapter 13, The Minnesota Government
Data Practices Act. A to Z acknowledges and agrees that the City shall be entitled to
disclose data related to this contract as required by law. Information supplied by A to Z
to the City is subject to the Minnesota Data Practices Act, Minnesota Statutes Chapter 13.
Such information shall become public data unless it falls into one of the exceptions of the
Act. A to Z shall notify the City of any data that he believes should be classified as non-
public data.
9. The laws of the State of Minnesota shall control this Contract. Venue for all legal
proceedings arising out of this Contract or its breach shall be in Dakota County,
Minnesota.
10. This Contract, in conjunction with City Ordinance Title 9, contains the entire
understanding of the parties with respect to the matters contained herein, and supersedes
all other written and oral agreements between the parties with respect to such matters.
11. This Contract is binding only when signed by both parties. Any modifications or
amendments must be in writing and signed by both parties.
12. If any provision or provision of this Contract shall be held to be invalid, illegal, or
unenforceable, the validity, legality, and enforceability of the remaining provisions shall
not in any way be affected or impaired thereby.
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13. If a contract dispute regarding the terms of this Contract arises, the prevailing party shall
be entitled to collect its attorney’s fees and related costs.
14. This Contract may be executed in counterparts, any one of which shall be deemed to be
an original, but such counterparts when taken together, shall constitute but one
agreement.
15. A to Z represents and warrants that no member, official officer, nor employee of the City
has or shall have any interest, direct or indirect, in this Contract or the proceeds thereof.
16. This Contract does not create a partnership relationship between A to Z and the
City. A to Z does not have the authority to enter into contracts on the City’s behalf.
17. Nothing contained in this Contract shall be deemed to create an employer-employee
relationship between the City and A to Z. At all times, A to Z shall act as an independent
contractor and shall exercise independent supervision and control over the means and
manner by which A to Z performs the services and duties under this Contract. A to Z
shall be responsible for the performance and completion of the services under this
Contract and shall be solely responsible for the setting of work hours and schedules
necessary to complete the services set forth herein. The City does not provide training or
instruction for A to Z without express written consent and approval by City Council. The
services under this Contract shall be performed at the location selected by A to Z;
however, the City will provide a work station location at which the services under this
Contract can be administered and performed. Consistent with the relationship between
the parties to this Agreement, the City will not be obligated to carry or provided for
Contractor workers’ compensation, unemployment insurance or any other benefits or
prerequisites that the City accords to any of its employees; nor will the City withhold
state or federal taxes on the fees paid to Contractor. Contractor agrees to supply its tax
identification number or employer identification number from the Internal Revenue
Service and, if applicable, Contractor’s state taxpayer identification number, and to
comply with all tax laws applicable to the operation of a business such as Contractor’s,
including but not limited to reporting of all gross receipts therefrom as income from the
operation of the business, the payment of all taxes, compliance with all employment tax
requirements from withholding on any employees hired by Contractor, and compliance
with state employment workers’ compensation laws. Contractor acknowledges that
payments by the City to Contractor will be subject to information reporting requirements
(and backup withholding requirements, if and as applicable), as the same are imposed by
applicable law. As an independent contractor, A to Z shall not receive any pension or
fringe benefits, including but not limited to Public Employee’s Retirement Association
(PERA) contributions, vacation, or sick/personal leave, disability, health, medical, or
dental insurance, holiday pay or other benefits. The City does not provide equipment,
supplies, tools, or materials necessary to perform the services under this Contract except
for those explicitly stated herein. The City shall provide to A to Z an IRS Form 1099
with respect to consideration paid to A to Z for services under this Contract. A to Z is
responsible to pay all state and federal taxes on the amounts they receives from the City.
18. A to Z shall not enter into subcontracts for any of the services to be provided under this
Contract without prior knowledge of the City.
19. The City places a priority on customer service; as such, A to Z agrees to respond to e-
mail and voice mails as promptly as possible. In addition, plan reviews are to be
completed in an expedient manner. As a rule-of-thumb plan reviews (if application is
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complete) should be completed and returned to the applicant within two (2) weeks of
receipt for residential plans and within three (3) weeks of receipt for commercial plans.
20. A to Z and the City agree to abide to the obligations and conditions stipulated by
Minnesota R. 1300.0110, Subp. 9, LIABILITY as defined by Minnesota R. 1300.0070,
Subd. 5 and Minnesota Stat. §326B.121 and 326.133.
21. For the services provided by A to Z, the City agrees to make payments as set forth below.
All work shall be billed on a bi-weekly basis and shall be due and payable within 30 days
of receipt of such bill. As payment for Building Official services provided, A to Z shall
receive from the City: Hourly compensation of $57.50. Invoicing of this compensation
shall be divided by A to Z and shown on the invoice divided into the following
categories:
1. Building Permit Inspection
2. Plan Review
3. Meetings/Reports
Monthly reports to City Council, whether oral or written, and attendance at monthly City
Council meetings shall be considered on a case-by-case basis and may be billable to the
City or directly to the permit applicant as determined by City staff.
22. Neither party shall assign this Contract or any interest arising herein without consent of
the other party.
23. The provisions of this contract shall become effective January 1, 2017. This Contract
may be terminated by either party with or without cause upon thirty (30) days written
notice. Such termination shall not affect the rights and obligations of the parties accrued
prior to the termination date. Sections 5 and 18 shall survive the termination of this
Contract.
(the remainder of this page has been intentionally left blank)
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IN WITNESS WHEREOF, the parties hereto have executed this Contract on the
day and year written below.
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor Date:
ATTEST:
Lorri Smith, City Clerk Date:
Mike Andrejka Date:
A to Z Home Inspections, LLC
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Request for City Council Action
DATE: December 6, 2016
TO: Mayor and City Council, City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Joint Powers Agreement for Pilot Knob Road Improvements with Dakota County
COMMENT:
Introduction
The Council is asked to approve a Joint Powers Agreement with Dakota County.
Background
Dakota County is proposing to widen Mendota Heights Road from 1,000 feet west of County
State Aid Highway (CSAH) 31 (Pilot Knob Road) to 800 feet east of CSAH 31 to create left turn
lanes at CSAH 31, signal revision at CSAH 31 and Mendota Heights Road, and the conversion
of the CSAH 31 and Northland Drive intersection to a ¾ intersection.
Discussion
The attached Joint Powers Agreement (JPA) establishes responsibility for the project and per
County policy, establishes the cost share for the project. Project costs are divided with Dakota
County paying 55% of the costs and the City of Mendota Heights paying 45%.
The partial closure of the Northland Drive & CSAH 31 intersection will be an item of interest.
The partial closure is proposed to make the intersection safer as there is a high crash frequency
currently.
Dakota County has scheduled an informational meeting on this project for affected businesses.
The meeting date is January 12, 2016 from 4:30-6:30 p.m. at Mendota Heights City Hall.
Budget Impact
Under this JPA the City would be responsible for 45% of the total project cost (construction,
design & administration). Based on the estimates from Dakota County, the City of Mendota
Heights would pay $78,000.00 ($35,100 for construction and $42,900 for engineering) of the
total project cost of $875,333.00. In addition, Dakota County has secured Federal funding in the
amount of $702,000.
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This project is proposed to be funded with Municipal State Aid (MSA) funds. There are
sufficient funds available to cover this expense.
Recommendation/Action Required
Staff recommends Council approve the attached Joint Powers Agreement for Street Widening,
Signal Revision, Right-of-Way Acquisition and Intersection Construction. This action requires a
simple majority vote.
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REQUEST FOR COUNCIL ACTION
DATE: December 6, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2016-97 – Resolution Approving Joint Powers Agreement for Waste
Abatement Community Funding with Dakota County
COMMENT:
INTRODUCTION
The Council is asked to approve Resolution 2016-97, a Joint Powers Agreement (JPA) for Waste
Abatement Community Funding with Dakota County.
BACKGROUND
As part of the 2017 Waste Abatement Community Funding program through Dakota County, the
following items are attached for review:
1. Resolution 2016-97
2. Joint Powers Agreement
3. 2017 Community Funding Application
We are again requesting the maximum allowable funding in 2017. The amount allocated to the
City of Mendota Heights is $16,000.
DISCUSSION
Work plan goals for 2017 include the following:
1. Attendance at local solid waste group meetings.
2. Monthly recycling tips for all City employees to promote waste reduction in all
facilities.
3. Newsletter articles in the Heights Highlights regarding recycling options.
4. Spring Clean-Up event.
5. Social media postings and information regarding recycling opportunities to residents.
6. Organics and recycling collection at the Parks Celebration.
7. Holiday lights recycling collection at City Hall.
The majority of the budget is for administrative costs to carry out the work plan. Other
expenditures include the spring clean-up, printing, and postage. The 2017 City Budget also
includes $7500 for a possible 5 hour per week shared recycling coordinator position with other
northern Dakota County cities.
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BUDGET IMPACT
The 2017 proposed budget includes funding for recycling events as identified in the attached
materials.
RECOMMENDATION
Staff recommends that Council approve the resolution for the Waste Abatement Funding
program.
The form of the Joint Powers Agreement is the attached draft template from Dakota County. A
final version has been requested. This template contains the correct information; only the format
is incomplete. We recommend the Council approve the JPA; the execution copy will be in the
final format.
ACTION REQUIRED
Staff recommends that the city council pass a motion adopting:
Resolution No. 2016-97
RESOLUTION APPROVING THE JOINT POWERS AGREEMENT BETWEEN THE
COUNTY OF DAKOTA AND THE CITY OF MENDOTA HEIGHTS FOR 2017 WASTE
ABATEMENT COMMUNITY FUNDING
This action requires a simple majority vote.
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-97
RESOLUTION APPROVING THE JOINT POWERS AGREEMENT BETWEEN
THE COUNTY OF DAKOTA AND THE CITY OF MENDOTA HEIGHTS
FOR 2017 WASTE ABATEMENT COMMUNITY FUNDING
WHEREAS, the Minnesota State Legislature has mandated that communities in the
metropolitan area implement recycling programs in order to reduce the volume of waste
being taken for burial in landfills; and
WHEREAS, Dakota County has adopted a solid waste master plan which sets goals
and targets for the accomplishment of solid waste recycling in each community in the
county; and
WHEREAS, Dakota County provides the local communities with grant funding for
implementation and maintenance of local community recycling programs; and
WHEREAS, the City of Mendota Heights has participated faithfully and successfully
in the Community Landfill Abatement Program from 1989 to 2016 and will continue to
participate in 2017.
NOW, THEREFORE, BE IT HEREBY RESOLVED that the City Council of the
City of Mendota Heights does hereby approve the Joint Powers Agreement for 2017 Waste
Abatement Community Funding.
Adopted by the City Council of the City of Mendota Heights this sixth day of December
2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
________________________________
Sandra Krebsbach, Mayor
ATTEST
_________________________
Lorri Smith, City Clerk
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JOINT POWERS AGREEMENT TEMPLATE
BETWEEN THE COUNTY OF DAKOTA AND
THE CITY OF ______________________________
FOR 2017 WASTE ABATEMENT COMMUNITY FUNDING
This Agreement is between Dakota County (County) and the City of _____________ (Municipality).
WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise
any power common to the contracting parties; and
WHEREAS, the County of Dakota (County) and the Municipality are governmental units as that term is
defined in Minn. Stat. § 471.59; and
WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn.
Stat. §115A.551); and
WHEREAS, counties may require local cities and townships to develop and implement programs,
practices, or methods designed to meet waste abatement goals (Minn. Stat. §115A.551); and
WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have
a solid waste abatement program that is consistent with the Dakota County Solid Waste Master Plan
(Master Plan); and
WHEREAS; by Resolution 12-154 (March 27, 2012), the Master Plan (Master Plan) was adopted by the
County Board of Commissioners, and was subsequently approved by the Minnesota Pollution Control
Agency on May 24, 2012; and
WHEREAS, the Master Plan includes multiple strategies to enhance and leverage resources to help the
County meet waste management objectives; and
WHEREAS, the Master Plan supports performance-based funding for Municipalities to develop and
implement waste abatement programs, education, and outreach; and
WHEREAS, community funding and waste tire activity amounts are established by the County Board
each year as part of the Environmental Resources Department (Department) budget; and
WHEREAS, by Board Resolution #16-___, the County Board approved 2017 community funding as
presented to the Physical Development Committee of the Whole on August 16, 2016, contingent upon the
availability of funds and subject to funding levels approved by the County Board as part of the 2017
budget; and
WHEREAS, the Program continues responsibilities for municipalities to communicate County messages
for proper waste management and to promote The Recycling Zone services; to plan and implement
recycling and organics diversion practices; and to sustain recycling at municipal buildings, parks, and
events/festivals; and
WHEREAS, new Program responsibilities for cities/RSWC include hosting a residential shredded paper
event, ensuring materials collected at community cleanup days are reused or recycled, and focusing on
food waste prevention as a component of the organics diversion priority strategy; and
WHEREAS, the RSWC has an additional responsibility for waste tire activities for residents in rural
Dakota County; and
WHEREAS, County responsibilities include providing technical assistance, container labels, and waste
educational messages and images; maintaining waste management information on the County website;
hosting Master Recycler/Composter classes; and providing best practice strategies and resources for
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waste diversion measurement, events/festivals, and the food waste prevention and organics diversion
priority issue; and
WHEREAS, separate Joint Powers Agreements with municipalities identify municipality and County
responsibilities and fund allocations.
NOW, THEREFORE, in consideration of the mutual promises and benefits that the County and
Municipality shall derive from this Agreement, the County and _________ hereby enter into this
Agreement for the purposes stated herein.
SECTION 1
PURPOSE
The purpose of this Agreement is to provide for cooperation and funding between the County and the
Municipality for the implementation and operation of a local comprehensive landfill abatement program by
the Municipality in accordance with this Joint Powers Agreement and the 2017 Dakota County
Community Funding Application Packet (attached and incorporated herein as Exhibit 1) that is submitted
by the Municipality.
SECTION 2
PARTIES
The parties to this Agreement are the County of Dakota, Minnesota and the City of _____________
(Municipality).
SECTION 3
TERM
Notwithstanding the dates of the signatures of the parties, this Agreement shall be in effect January 1,
2017, and shall continue in effect until December 31, 2017, or until termination in accordance with the
provisions herein. This Agreement may be amended in accordance with Section 12 and incorporation of
subsequent years’ approved funding application packet.
SECTION 4
COOPERATION
The County and the Municipality agree to cooperate and use their reasonable efforts to ensure prompt
implementation of the various provisions of this Agreement and to, in good faith, undertake resolution of
any dispute in an equitable and timely manner.
SECTION 5
PROGRAM
5.1 PROGRAM PURPOSE. The Dakota County Board of Commissioners adopted the 2012-2030 Solid
Waste Master Plan (Master Plan) on March 27, 2012, as required, to implement the Minnesota Pollution
Control Agency’s (MPCA) 2010-2030 Metropolitan Solid Waste Management Policy Plan. The Master
Plan identifies performance-based funding for Municipalities to develop and implement waste abatement
programs, education, and outreach. The Community Funding Program purpose includes: ensure that
residents and businesses have the opportunity to recycle; and to develop, implement, and maintain
projects, programs, practices, and methods to meet waste abatement objectives. The Community
Funding Program supports the County’s efforts for broad-based education and implementation of local
programs and projects for waste reduction, reuse, recycling, hazardous waste management, and organics
diversion.
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5.2 ELIGIBILITY. Eligible Municipalities include all cities in Dakota County and the Rural Solid Waste
Commission (RSWC) representing the 13 townships, and six small cities in rural Dakota County.
5.3 ANNUAL APPLICATION, WORK PLAN AND BUDGET. Annually, each Municipality shall submit an
Application Packet that includes the annual work plan and budget breakdown for each funding activity to
the County by the due date specified in writing by the County and on forms provided by County staff.
5.4 IMPLEMENTATION. The Municipality shall develop, implement, and operate a local comprehensive
landfill abatement program that complies with the Master Plan, Dakota County Solid Waste Ordinance
110 and Exhibit 1.
[For RSWC only 5.41 COMPLIANCE WITH LAWS/STANDARDS. If a waste tire collection event is
conducted, the RSWC shall abide by all federal, state, or local laws, statutes, ordinances, rules and
regulations, including management of the waste tires collected.]
5.5 RECYCLING. Municipalities must ensure the opportunity to recycle exists for all municipal employees,
residents and businesses, including at municipality-controlled public areas such as parks, community
centers, and city-sponsored events/festivals; must develop and implement programs to increase
residential recycling and organics diversion; and must continue planning to implement community-wide
organics diversion.
5.6 PRIORITY ISSUE PROGRAM . County staff, with input from Municipalities, develops a Priority Issue
Program to accomplish during the multi-year Master Plan reporting cycle. The 2017-2020 Priority Issue is
organics diversion. The 2017 year Priority Issue focus is on residential food waste prevention education,
implementing organics diversion from 2016 planning results including (if applicable) implementation of
organics diversion within municipally-owned/operated buildings, and continued progression for organics
best practices and diversion at public events. The Priority Issue is subject to change pending Legislation
or County strategic planning.
5.7 PERFORMANCE. County staff will evaluate the Municipality’s performance on a quarterly basis
pursuant to responsibilities set forth in Section 7 and Exhibit 1. County staff will notify the Municipality in
writing if a Recycling Improvement Plan is needed. Within 30 days of notification, the Municipality shall
submit a Recycling Improvement Plan signed by the Municipality’s authorized representative. The
Recycling Improvement Plan must be negotiated with County staff and specify Municipality activities and
a timeframe to achieve compliance.
5.8 ANNUAL REPORT. By February 15, 2018, the Municipality shall submit its Annual Report for the year
2017, on the form prescribed by County staff. The Annual Report must be signed by the authorized
representative for this JPA. [For RSWC only: The Annual Report shall include the waste tire
management activities and metrics. If a waste tire collection event is conducted, the Annual Report shall
identify the location, hauling and disposal costs, and number of tires collected.]
5.9 AUDIT. County staff may audit one or more buildings operated by the Municipality through a waste
sort or other means of waste assessment. This data will be used by the Municipality and County to gauge
how successful the internal waste management program is, which will influence the Work Plan.
SECTION 6
FUNDING
6.1 FUNDING AMOUNT. Communities receive performance-based funding in part from pass-through
grants from the State. Funding amounts are contingent upon available State and County funds, and
reflect the funding levels presented to the County Board as part of the annual budget. The 2017 funding
for the Municipality shall be in the total amount not to exceed $ __________, as set forth in Exhibit 1.
[For RSWC only: 6.12 WASTE TIRE MANAGEMENT FUNDING. Dakota County shall pay the RSWC an
amount not to exceed $11,151 for waste tire management in 2017 for rural Dakota County residents.]
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6.2 FUNDING PAYMENT. Contingent upon approval by County staff of the Municipality’s Annual Report
for the funding year 2016, the County will pay the Municipality the funding amount set forth in paragrap h
6.1 above for 2017. Payment will be made in one installment within 30 days of receipt of the Annual
Report. Municipalities with a complete work plan and an approved Annual Report receive 100% payment
for eligible expenses.
6.3 ELIGIBLE EXPENSES. Municipalities may use allocated funds only on eligible items as described
below. Eligible expenses are for recycling projects/programs and education and outreach; priority issue
activities; [for RSWC only: waste tire management education and, if necessary, a waste tire collection
event] and include:
6.3.1 Administration and Internal Recycling
a) Salary and benefits of personnel, full-time and temporary, and consultant services while working
directly on the planning, implementing, and promoting of eligible activities.
b) Matching funds for other related grants consistent with this program (except for MPCA grants).
c) Subscriptions, memberships, and training (not including out-of-state travel or lodging) necessary
for eligible activities.
d) Data collection and evaluation for effectiveness, efficiency, and responsiveness of landfill
abatement activities.
e) Oversight of Municipality solid waste policy, ordinance and contracts related to landfill diversion.
6.3.2 Outreach and Education
a) Production and dissemination of education information to increase awareness and participation in
recycling programs [for RSWC only: including for waste tire management].
b) Promotional items (bags, water bottles, t-shirts, etc.) with County staff-approved message and
logo.
c) Education materials for municipal employees, such as signs, trainings and mass communication.
6.3.3 Waste Abatement Activities and Planning [for RSWC only: and Waste Tire Management]
a) Advertising to promote city-run clean-ups that accept recyclable or reusable materials.
b) Collection mattresses, bicycles, and carpet for reuse or recycling.
c) Compostable bags and products that are needed to ensure a community event/festival collects
organic materials.
d) Design and implementation of projects and programs to enhance residential, park and public area
recycling.
e) [For RSWC only: Hauling and disposal of waste tires collected at a waste tire collection event for
rural Dakota County residents.]
6.3.4 Priority Issue: Organics Recycling
a) Advertising (print, online, TV, radio) for residential food waste prevention.
b) Props and other accessories to help educate residents directly (e.g., materials for booths)
c) Printing of educational materials related to organics diversion and food waste education.
d) Items necessary to conduct a food waste prevention pilot project for residents including
giveaways.
e) Collection and hauling services related to organics material management at community
events/festivals conducted in partnership with the Municipality to implement best management
practices.
6.3.4 Non-eligible expenses include:
a) Expenses related to non-waste abatement waste issues (e.g., energy, water)
b) Waste collection, transportation or management (i.e., reuse, recycle, disposal), except as
provided for in Section 6.3.3(e)
c) Food or refreshments, unless approved by County staff as compliant with Dakota County Policy
1560.
d) Payment for collection and management of items that are banned from the landfill (e.g.
appliances, hazardous waste, electronics).
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Other expenses may be eligible with prior written approval from County staff. Questions about an eligible
expense should be directed to County staff.
6.4 FUNDING PAYMENT ADJUSTMENTS. The Dakota County Environmental Resources Director
(Director) shall have the authority to approve modifications to the Funding Amount as requested by the
Municipality in the Application Packet, as long as the amount payable under this Agreement does not
exceed the amount approved by the Dakota County Board of Commissioners and so long as the
proposed modifications are consistent with Exhibit 1. The Municipality must expend the community fund
by the end of the calendar year, unless prior written approval is received from the Director. Municipalities
must return unspent funds (the difference between the amount of funds provided and the amount a
Municipality reports as expended), must return funds if expenditures or activities are determined by
County staff as not consistent with Exhibit 1, and must return funds if County staff determines
performance has not been remedied as identified in the Recycling Improvement Plan pursuant to Section
5.7. If the Municipality fails to fulfill responsibilities, the County may choose to implement activities in the
municipality and may recover costs in accordance with Dakota County Solid Waste Ordinance 110.
SECTION 7
RESPONSIBILITIES OF THE PARTIES
The Municipality shall fulfill the following responsibilities under this Agreement:
7.1 Administration. Designate a Municipality Liaison responsible for Program planning, implementation,
measurement, and reporting. At minimum:
a. Ensure Liaison attends at least four out of the six Liaison/County staff meetings each year.
b. Provide measures and reports of completed responsibilities for each of the six Liaison/County
staff meetings.
c. Ensure newly-assigned Liaisons attend the Dakota County Master Recycler/Composter class.
d. Develop and submit an Annual Application Packet and Annual Report on forms created by
County staff.
7.2 Municipal Facilities Recycling Program. The Municipality must ensure that facilities under its
control, from which municipal solid waste is collected, also collects at least three recyclable materials. At
minimum:
a. Recycling collection at municipality-controlled buildings and public areas including municipal
parks and community centers, and municipality-sponsored events/festivals meets best
management practices, including:
i. Containers are strategically located to service employees and visitors in all facilities
under the municipality’s control.
ii. Color-coded labels must be visible on the top and sides of all recycling, organics, and
trash containers.
iii. All new exterior container lids or openings must be blue for recycling and green for
organics.
iv. All new internal recycling lids must have Saturn (round/slit) openings and be no-touch
lids for trash and organics. New internal containers and lids must be blue for
recycling and green for organics, and grey or black for trash
v. All trash containers are paired with recycling containers. If organics collection,
organics containers must be strategically located and part of a trash and recycling
waste station.
vi. Exceptions to best management practices for new purchases must be justified and
approved by County staff.
b. All Municipal employees are educated about recycling, including organics diversion if
collected.
c. Work with County staff to measure and report waste diversion weights for municipality-
controlled facilities and public areas.
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7.3 Residential Recycling Program. The Municipality must ensure the opportunity to recycle exists for
residents (single family and multi-unit dwellings). At minimum:
a. Develop and implement projects and programs to increase residential waste reduction, reuse,
and recycling, including:
i. Host at least one collection event for residential paper to be shredded and recycled.
ii. Modify existing collection events (e.g., cleanup days) to ensure collected mattresses,
bicycles, and carpet are reused as a first choice or recycled.
iii. Measure and report waste collection weights from each collection event (e.g., cleanup
days).
b. Establish a mechanism for recycling best management practices to be applied at community
events/festivals within the municipality.
c. Provide event/festival organizers and vendors with low-waste recommendations and
resources.
d. For RSWC only Conduct waste tire management activities such as a tire collection event for
rural Dakota County residents.
7.4 Residential Education and Outreach. Provide education and outreach to all existing and new
residents about recycling, household hazardous waste, and food waste prevention. At minimum:
a. Use County-staff developed resources for all residential education and outreach.
b. Include at least two articles in municipal newsletters
c. Use social media, if available, to send timely waste management messages to residents
d. Complete at least ONE of the following for recycling and/or household hazardous waste:
Send an additional direct mailer to residents
Coordinate a large event (e.g., Earth Day or America Recycles Day Celebration)
Conduct at least two booths or presentations at large community events (e.g., school
assembly, Pollution Prevention Day, Farmer’s Market)
e. Submit all outreach materials to County staff before publication. Allow at least three business
days for review.
f. Provide funding source credit on all print materials: Partially funded by the Minnesota Pollution
Control Agency and Dakota County.
g. Provide information on Municipality website for solid waste collection requirements within
Municipality boundaries and direct links to the Dakota County website to ensure residents
have access to both solid and hazardous waste management information.
h. For RSWC only Provide education and outreach to rural Dakota County residents about
waste tire management activities.
7.5 Priority Issue: Organics diversion. Implement and continue planning for community-wide organics
diversion. At minimum:
a. Implement 2016 planning results for municipality-wide organics diversion for residents (e.g.,
drop sites, education and outreach).
b. Include food waste prevention in a direct mailer to residents.
c. Schedule at least one food waste prevention presentation for residents at which County staff
will speak.
d. If applicable, implement organics diversion at municipality-owned/operated buildings.
e. Provide direct links from the Municipality website to the Dakota County website information for
organics and for food waste prevention.
f. Continue to implement organics best practices and diversion at public events.
The County, through its Environmental Resources Department, shall fulfill the following responsibilities
under this Agreement:
a. Administration:
i. Manage allocation and recovery of allocated funds.
ii. Develop and provide annual templates for the Application Packet and completed
Performance Scorecards for each Municipality.
iii. Host six Liaison/County staff meetings each year.
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7
iv. Provide technical assistance for each Municipality to apply, plan for, measure, and report
on work efforts.
v. Monitor and manage performance and compliance with this JPA.
b. Education and Outreach
i. Provide County staff-developed resources, including articles, images, social media posts,
and education kits for solid waste management, household hazardous waste, organics,
and food waste prevention.
ii. Provide color-coded trash, recycling, and organics labels.
iii. Develop and maintain solid and hazardous waste information on the County website.
iv. Host at least one Master Recycling Composter session each year.
c. Projects and Programs
i. Develop and provide best practices for solid waste management, including terminology
for organics and food waste prevention.
ii. Provide effective strategies, resources, and support for Municipality to implement the
priority issue.
iii. Provide resources and support to Municipality for waste diversion measurements (e.g.,
contracted audit).
iv. Develop and provide low- and no-waste resources for event/festival organizers and
vendors.
SECTION 8
PROPERTY
Upon termination of this Agreement, any containers, labels and/or necessary infrastructure purchased by
the County and provided to the Municipality shall be the sole property of the Municipality.
SECTION 9
INDEMNIFICATION
9.1 IN GENERAL. Each party to this Agreement shall be liable for the acts of its officers, employees or
agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of
the other party, its officers, employees or agents.
9.2 LIMITATIONS. The provisions of Minn. Stat. § 471.59, the Municipal Tort Claims Act, Minn. Stat. ch.
466 and other applicable laws govern liability of the County and the Municipality
9.3 SURVIVORSHIP. The provisions of this Section shall survive the expiration or termination of this
Agreement.
SECTION 10
AUTHORIZED REPRESENTATIVES AND LIAISONS
10.1 AUTHORIZED REPRESENTATIVES: The following named persons are designated the Authorized
Representatives of the parties for purposes of this Agreement. These persons have authority to bind the
party they represent and to consent to modifications, except that the authorized representative shall have
only the authority specifically or generally granted by their respective governing boards. Notice required to
be provided pursuant to this Agreement shall be provided to the following named persons and addresses
unless otherwise stated in this Agreement, or in a modification of this Agreement.
TO THE COUNTY Georg T. Fischer, Director
Environmental Resources Department Director
Western Service Center
14955 Galaxie Avenue
Apple Valley, MN 55124
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TO THE MUNICIPALITY ________________________Mayor (or successor)
In addition, notification to the County regarding termination under Section 11 of this Agreement by the
other party shall be provided to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55,
Hastings, MN 55033.
10.2 LIAISONS. To assist the parties in the day-to-day performance of this Agreement, to ensure
compliance, and provide ongoing consultation, a liaison shall be designated by the County and the
Municipality. The County and the Municipality shall keep each other continually informed, in writing, of
any change in the designated liaison. At the time of execution of this Agreement, the following persons
are the designated liaisons:
County Liaison: Jenny Kedward
Telephone: (952) 891-7043
Email: jenny.kedward@co.dakota.mn.us
Municipality Liaison: Name: ________________________________
Telephone: _____________________________
Email: _________________________________
SECTION 11
TERMINATION
11.1 IN GENERAL. Either party may terminate this Agreement for cause by giving seven days’ written
notice or without cause by giving thirty (30) days’ written notice, of its intent to terminate, to the other
party. Such notice to terminate for cause shall specify the circumstances warranting termination of the
Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or
amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the
authorized representative of the other party. Termination of this Agreement shall not discharge any
liability, responsibility or right of any party, which arises from the performance of or failure to adequately
perform the terms of this Agreement prior to the effective date of termination.
11.2 TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this
Agreement to the contrary, the County may immediately terminate this Agreement if it does not obtain
funding from the Minnesota Legislature, Minnesota Agencies, or other funding source, or if its funding
cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement.
Written notice of termination sent by the County to the Municipality by email or facsimile is sufficient
notice under this section. The County is not obligated to pay for any services that are provided after
written notice of termination for lack of funding. The County will not be assessed any penalty or damages
if the Agreement is terminated due to lack of funding.
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SECTION 12
MODIFICATIONS
Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be
valid when they have been reduced to writing, approved by the parties’ respective Boards, and signed by
the Authorized Representatives of the County and the Municipality.
SECTION 13
MINNESOTA LAW TO GOVERN
This Agreement shall be governed by and construed in accordance with the substantive and procedural
laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings
related to this Agreement shall be venued in the County of Dakota, State of Minnesota.
SECTION 14
MERGER
This Agreement is the final expression of the Agreement of the parties and the complete and exclusive
statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or
agreements.
SECTION 15
SEVERABILITY
The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered
void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the
remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable
shall substantially impair the value of the entire Agreement with respect to either party.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date(s) indicated
below.
COUNTY OF DAKOTA COUNTY
_________________________________
Georg Fischer, Director
Environmental Resources Department
Date of Signature: __________________
CITY OF __________________________
_________________________________, Mayor
AREA BELOW FILLED IN ON FINAL JPA AUTHORIZED SIGNATURE NAME ADDED
Date of Signature: __________________
APPROVED AS TO FORM:
____________________________
Assistant County Attorney/Date Attest ________________________________
__-16-___ _____________________________________(title)
Date of Signature: ______________________
County Board Res. No. 16-______
page 68
Dakota County, Physical Development Division
Environmental Resources Department
Jenny Kedward, 952-891-7043, jenny.kedward@co.dakota.mn.us
Application process: Joan Kowski, 952-891-7965,
joan.kowski@co.dakota.mn.us
Mendota Heights
2017 Dakota County Community Funding Application Packet
Application Packet and JPA Submittal Date: December 7, 2016
Funding Period: January 1, 2017 - December 31, 2017
2017 ANNUAL REPORT DUE DATE February 15, 2018
Submit completed Application Packet by:
Main Contact for Municipality
Designated Liaison: Ryan Ruzek Title: Public Works Director
E-mail: ryanr@mendota-heights.com Phone: 651-255-1152
Mailing Address: 1101 Victoria Curve City/State/Zip: Mendota Heights, MN 55118
Secondary Contact for Municipality
Designated Back-up: Mark McNeill Title: City Administrator
E-mail: markm@mendota-heights.com Phone: 651-452-1850
Communications contact
Name: Title:
E-mail: Phone:
1. Uploading to the Dakota County Local Solid Waste Staff (LSWS) SharePoint web site
URL: https://extranet.co.dakota.mn.us/sites/lsws
2. Sending electronically to jenny.kedward@co.dakota.mn.us
3. Mail to:
Jenny Kedward
Dakota County Physical Development Division
14955 Galaxie Avenue
Apple Valley, MN 55124
page 69
List of documents and information required as part of the Joint Powers Agreement for Community Funding.
1. Copy of the Official Resolution or Minutes of the Proceedings
Attach an official action from the governing body (e.g., City Council or Commission) requesting the funding
allocation OR a certified copy of the official proceedings of the governing body approving the funding allocation.
2. Work Plan
Complete the Work Plan that includes activities, timeline, deliverables, and anticipated measurements.
3. Requested Budget
Attach an itemized budget in Part V using the fund request below.
4. Compliance with Public Entity Laws
*If no, identify the timeline and steps being taken to obtain compliance.
5. This work plan incorporates recommendations from the annual Scorecard submitted to the Municipality by
County staff.
Yes
I certify that this 2017 Community Funding Application Packet was prepared under my direction or supervision,
and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2017 Annual
Report demonstrating compliance with this application will be submitted to the Department by February 15, 2018.
Ryan Ruzek
Name of person completing document Signature (electronic signature acceptable)
Public Works Director
November 18, 2016
Title Date
Municipality: Mendota Heights Funding Year: 2017
Fund Request County Fund Eligibility
Admin, Outreach/Education, Priority Issue $16,000 Filled in by County
Waste Tire Activities (RSWC Only) Filled in by County
TOTAL $16,000
Filled in by County
Attach appropriate documentation Yes No*
MN Stat. §115A.552 (community recycling programs in place) x
MN Stat. §115A.552 (residents/businesses have the opportunity to
recycle) PROVIDE CODE LANGUAGE
x
MN Stat. §115A.151 (internal recycling programs for facilities
under the municipality’s control) PROVIDE COPY OF HAULER
CONTRACT
x
MN Stat. §473.848 and §115A.471 (management of solid waste
collected under contract from municipal operations)
x
page 70
2017 Work Plan/Annual Report
I. Administration
Local Solid Waste Staff (LSWS) Meetings
GOAL: Open communications to share activities and results between County and Municipal staff. The
designated Municipality Liaison must plan to attend at least FOUR out of the six LSWS meetings per year.
Prior to each meeting and regardless of attendance, a report must be submitted identifying completed
work plan progress and measurements. NOTE: newly-assigned Liaisons must attend a Dakota County
Master Recycler Composter class. Ryan Ruzek will attend the Master Recycler Composter class in 2017.
REPORT: When submitting the Annual Report, check each box next to the meetings attended.
REPORT: 2017 Dates and reports
Attended Submitted
report
Attended Submitted
report
Attended Submitted
report
January 12 ☐ ☐ May 11 ☐ ☐ September 14 ☐ ☐
March 9 ☐ ☐ July 13 ☐ ☐ November 9 ☐ ☐
II. Municipal Facility Recycling Program
Internal Recycling Rates
GOAL: Demonstrate compliance with MN Stat §115A.151 to ensure recycling program for facilities under
the municipality’s control meet best management practices.
REPORT: At the end of 2017, waste diversion tons will be required for report submission. Work with County
staff to measure and report waste diversion weights for municipality-controlled facilities and public areas.
City-operated Facility
• Buildings
• Parks
• Community centers
Best Management
Practices
2017 REPORT
(in cooperation with Dakota County)
Mark X if completed
See JPA 7.2 a.
Annual recycling
weight (tons)
Annual waste processing
weight (tons)
Recycling
rate*
City Hall X
Par 3 Golf Course X
Public Works Facility X
Civic Center Field (2R) X
Dog Park (1R) X
Friendly Hills Park (1R) X
Friendly Marsh Park (1T)
Hagstrom-King Park (1R) X
Ivy Hill Park (2R) X
Mendakota Park (14T: 5R) X
Marie Park (3R) X
Kensington (7T:3R) X
Rogers Lake Park (8T:2R) X
Valley Park (1R) X
page 71
Valley View Heights Park
(1T)
Victoria-Highlands Park
(1R)
X
Copperfield Ponds Park
(1T)
Wentworth (2R) X
Pilot Knob Open Space
(1T:1R)
X
*Recycling rate = recycling weight / (recycling weight + waste weight)
NOTE: to add more rows, click in the last box in the table and hit the TAB key.
Internal Recycling Education and Activities
GOAL: Promote recycling to all staff in the municipality’s administrative buildings and promote organics
recycling to applicable staff to help reach recycling rate goal.
REPORT: Update narrative to explain what occurred for employee education.
How do you plan to educate employees within your government offices and buildings about recycling?
2017 PLAN: Intranet Postings, word of mouth, new bins with signage
REPORT:
III. Waste Abatement Activities and Planning
GOAL: Increase residential waste reduction, reuse, and recycling in Dakota County.
REPORT: Update the table with actual measurements when submitting the annual report. Update the
event/activity narrative with activity outcomes and describe efforts completed waste planning narrative.
Collection Events and Activities
List the event or activity, date conducted, attendees to an event, weight or volume of material collected).
Activities that are not associated with a date should be described in the narrative question. NOTE:
mattresses, bicycles, and carpet must be reused or recycled if collected. NOTE: submit invoices to
demonstrate costs for material recycling (mattresses, bicycles, carpet) and for the shred event.
Collection Event/activity Name Date of
activity
2017 REPORT: Actual Metric
(tons and attendees)
Paper shredding event (required) Spring
TBD
Clean up day Spring
TBD
Recycle your Holidays Winter
NOTE: to add another row, click in the last box of the table and press TAB.
Describe other waste abatement activities and/or program development conducted by municipality.
2017 PLAN:
page 72
REPORT:
Community festivals/events
Community festivals and events are defined as special events at a non-residential location that draw
large crowds of people for multiple hours.
What mechanism will be applied at community events/festivals within the municipality for recycling best
management practices? Describe both the mechanism (i.e., systemic changes) and outreach provided to
event/festival organizers and vendors.
2017 PLAN: Articles will be issued using newsletter, website and social media. Parks and Facility
Reservation Application Form rules will include a information on promoting recycling.
REPORT:
List community events/festivals that municipality will assist in 2017.
*Waste diversion rate = (recycling weight + organics weight) / (recycling weight + organics weight + trash weight)
IV. Outreach and Education
Website content
GOAL: Local collection information and consistent recycling and waste abatement messaging throughout
the County.
☒ I verify that all information on the municipal website regarding solid waste reduction, reuse,
recycling, organics diversion and household hazardous waste links to applicable County webpages.
Required Communication
GOAL: Inform residents about curbside recycling opportunities, household hazardous waste services at
The Recycling Zone, and food waste prevention. Each municipality is required to:
All municipalities: Include two articles in city newsletters on curbside recycling and The Recycling Zone
residential services.
Large municipalities (Rural Solid Waste Commission and communities with over 1,000 households):
• Complete at least ONE of the following for recycling and/or household hazardous waste:
o Send an additional direct mailer to residents
o Coordinate a large event to celebrate recycling (e.g., Earth Day or America Recycles Day
Celebration)
o Conduct at least two booths or presentations at large community events (e.g., school
assembly, Pollution Prevention Day, Farmer’s Market)
• Include food waste prevention in a direct mailer to residents (newsletter articles can count)
Name of Event
Date(s)
of event
Recycling,
Organics,
or both?
Will you need
County
resources?
(E.G., X-frames, bags) Event location
2017 REPORT
Weights
(recycling,
organics,
trash), lbs
Waste
diversion
rate* (%)
Parks Celebration 6/3/2017 Both Yes please Mendakota
Park
page 73
• Schedule a presentation for food waste prevention
For RSWC only: Provide education and outreach to rural Dakota County residents about waste tire
management activities.
Check or highlight the articles you will use in city newsletters:
☐ Curbside recycling
☐ Master Recycler/Composter classes
☒ The Recycling Zone
☐ Backyard composting
☐ Electronics recycling
☐ Public space recycling
☐ Fix-It Clinics
☐ Fluorescent light recycling
☒ Food waste prevention
☐ Recycling Association of Minnesota compost
bin sale (1st quarter)
Are there additional toolkits/topics you would like County staff to provide?
Are there additional print or electronic pieces you would like County staff to develop? If so, when would
you like each piece?
List social media that the city uses, if any, including the audience.
Facebook, Twitter
REPORT: Update the table with actual measurement when submitting the annual report. Provide any
additional activities related to residential recycling education and outreach
Outreach mechanism and topic Date or
season
2017 REPORT: Actual Metric
• Date of activity
• Number of residents reached
Example: City newsletter-recycle everywhere in
the home
Spring Spring newsletter (April), 13,853 residents
Heights Highlights-Recycling Zone Spring
Heights Highlights-recycling at home Summer
Heights Highlights-Food waste Fall
Heights Highlights Winter
Billing mailer
NOTE: to add another row, click in the last box of the table and press TAB.
page 74
V. Priority Issue: Organics Recycling
GOAL: To increase awareness of organics recycling for residents; decrease the amount of food thrown
away in households; and, increase the recycling rate with organics collection.
Based on 2016 work plan results, what municipality-wide organics diversion for residents will be
implemented?
2017 PLAN: Education: backyard composting, where organics recycling is provided
REPORT:
Describe additional planning efforts to implement municipality-wide organics diversion for residents.
2017 PLAN: Continue with education
REPORT:
Based on 2016 work plan results, what municipal buildings will you start collecting organics recycling?
2017 PLAN: Need to collect additional data. Current buildings are not large organics producers.
REPORT:
VI. 2017 Community Funding Budget and Expense Form
Municipalities must submit an attached a budget sheet. Municipality contributions are not mandatory but
help the Department identify needs for this program. Funding from budgets MAY be carried over to the
next year for specific projects.
2017 BUDGET (attach)
Include itemized Administrative expenses. Include total itemized expenses to accomplish the required
tasks within each category: Municipal Facility Recycling, Outreach and Education, Waste Abatement
Activities and Planning, and Priority Issue.
REPORT: Submit a completed budget sheet with actual expenses.
Total percent FTE for your municipality to coordinate this program: _____5____%
page 75
Community Funding Performance Scorecard
To be filled out by County staff to aid communities in completing annual work plan.
Community: ________________ Year reviewed: _________________
The Community Funding Program enables each municipality to work with Department staff to develop and
implement projects and programs for waste abatement towards achieving Master Plan objectives.
I. Administration and Internal Recycling
Work needs to be
done in this funding
year to meet goals
Meets goals
Recycling Services Provided
Residents and businesses have access to curbside recycling
through a private hauler or municipality-sponsored program.
Designated Municipal Liaison or Back-up attended at least
4 out of 6 municipality/county meetings per year.
Municipality participated in and submitted annual Work Plan
and Budget.
Recycling efforts in municipal operations.
Education to municipal employees about recycling and waste
reduction.
Annual report is complete and submitted on time.
Report quantitative measurements for recycling, organics (if
applicable), and trash for internal operations.
II. Waste Abatement & Residential Recycling
Work needs to be
done in this funding
year to meet goals
Meets goals
Communications & Outreach
Municipality uses resources from the Residential Toolkits
(articles, images, etc.) provided by the Department.
Printed and electronic recycling resources for residents follow
the Dakota County style guidelines for logo and website
references, and use terminology and/or images provided by
the Department.
The municipality website content for solid waste management
and household hazardous waste links to the County’s
respective webpages.
At least one written communication is distributed to every
new and existing household about recycling, waste reduction
and/or reuse.
page 76
At least one written communication is distributed to every
new and existing household about The Recycling Zone
services.
At least four additional education activities accomplished from
a menu of options developed by the Department (large
communities only).
Accuracy of information is verified with Department staff
before distribution.
Printed materials identify funding source.
Report quantitative and qualitative measurements related to
Master Plan objectives for each communication and outreach
activity.
Operations, Programs & Recycling Events
A municipality waste diversion baseline and annual goal for
municipality is developed.
Programs to increase residential recycling are developed and
implemented.
A plan to implement organics diversion in City-
owned/operated facilities in 2017 is developed.
Planning is underway to implement municipality-wide organics
diversion.
Report quantitative and qualitative measurements related to
Master Plan objectives for each project/program activity.
Priority Issue
Work needs to be
done in this funding
year to meet goals
Meets goals
Recycling collection is offered in municipality-owned non-
administrative facilities (e.g., community centers) following
best practices.
Recycling collection is offered in parks and along major trails
as well as applicable public areas following best practices.
Recycling collection is offered at municipality-sponsored
events following best practices.
Recycling and trash containers are labeled with signs/labels
provided by the Department.
Residents and applicable coordinators/staff are educated
about recycling in parks, public areas and events.
page 77
page 78
DATE: December 6, 2016
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: St. Thomas Academy Soccer Championship
COMMENT:
INTRODUCTION
The City Council is asked to adopt a resolution congratulating the St. Thomas Academy soccer
team on winning the Class A Boys State Championship.
BACKGROUND
At its November 15th meeting, members of the City Council noted that STA had won the Boys
State Soccer Championship, and directed staff to prepare a resolution of to commemorate this
achievement. This is the first State Championship in soccer that has been won by STA.
A copy of Resolution 2016-93 is attached.
ACTION REQUIRED
The Council should, by motion, adopt Resolution 2016-93:
A Resolution Congratulating
St. Thomas Academy for Winning the
2016 Boys State Soccer Championship
Mark McNeill
City Administrator
page 79
City of Mendota Heights
Resolution Number 2016-93
A Resolution Congratulating
St. Thomas Academy for Winning the
2016 Boys State Soccer Championship
WHEREAS, the Boys Soccer Team for the Saint Thomas Academy Cadets finished with a record of
eighteen wins and four losses, which garnered a second place finish in the Metro East Conference; and,
WHEREAS, the Cadets Boys Soccer Team was ranked in the Top 10 boys high school soccer teams
statewide all season; and,
WHEREAS, the Cadets Boys Soccer Team qualified for the State Soccer Tournament, the finals for
which were held for the first time ever in the U.S. Bank Stadium in Minneapolis, Minnesota: and,
WHEREAS, on October 27, 2016, Saint Thomas Academy beat the Northfield High School Raiders by a
score of 1-0 in an exciting double overtime match, to claim the Class A Boys Soccer State Championship;
and,
WHEREAS, the State Championship roster was comprised of:
Matthew Wahl Michael Newcome Wyatt Isaak Vernon Lovegreen
Devin McGill William Mayleben* Devin Kennedy* Peter Corniea
Nathan Keller Alexander Mathews Amanuel Bird* Sam Enderby
Jacob Mathews Dillon Lovegreen Nikita Zholtok Chris Martin
Chase Kill Alex Tsobanakis Brendan Houle Logan Davis*
Jack Killian Kenneth Wright
*Member of All-Tournament Team
Varsity Head Coach: Noel Quinn Assistant Coach: Teague Mitchell
NOW, THEREFORE, be it resolved that the Mayor and City Council of the City of Mendota Heights,
Minnesota, hereby congratulates Saint Thomas Academy’s Boys Soccer Team on winning the
2016 Class A Minnesota High School Boys State Soccer Championship
and further recognizes and commends these young men for their athletic skills, determination, and
perseverance in achieving this feat.
Approved by the City Council in regular session this 6th day of December, 2016.
______________________ Sandra Krebsbach, Mayor
______________________ Lorri Smith, City Clerk
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DATE: December 6, 2016
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Bourn Lane House Demolition Activities
COMMENT:
INTRODUCTION
The City Council is asked to approve actions relating to the eventual demolition of a house
located at 1189 Bourn Lane.
BACKGROUND
Since the 1990’s, the City of Mendota Heights has been acquiring and clearing a number of
parcels located on or near Bourn Lane, in the industrial area. This will be for eventual
redevelopment; the assembled parcel is more than 13 acres in size.
In 2015, the City acquired the last of these properties, a single family house located at 1189
Bourn Lane. Anticipating demolition, the City Council authorized the hiring of a company to do
a hazardous materials inventory, and then paid for the abatement of the asbestos which had been
identified at that time. Following that, the Mendota Heights Fire Department was notified that
the structure was available for training purposes.
The house sat unused for nearly a year. Once a decision was made as to a date to do a practice
burn, the Fire Department sought a required burn permit from the DNR. At that time, it was
determined that an additional survey was needed to check for hazardous material. A different
company did the second testing, and more asbestos was found. Wanting to meet the Fire
Department’s timeframe, a company was hired that could respond quickly to do the abatement.
That compan y, Red Pine Industries, provided a quote of $7075, which appeared to be reasonable
for the amount of work involved. Red Pine was given approval to proceed, which it did the week
of November 14th.
Unfortunately, in spite of the accelerated schedule, the practice burn could not take place on
November 19th. Therefore, the structure still remains.
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Once the burn is completed, the remainder of the structure will have to be demolished, the site
cleaned up, and the foundation hole backfilled with clean dirt.
Two quotes were sought and received for that work. The higher quote had a base bid of $15,981;
the lower bid was submitted by PAC Company in the amount of $11,950.
We have been told by PAC that there may be a discount if the demolition work can be done
during winter months; the $11,950 quote is good through February. The actual scheduling of the
practice burn will be up to the Fire Department.
BUDGET IMPACT
The total of these two prices—abatement and base level demolition and site clearance following
the practice burn—amounts to $19,300. The source of funding to pay for this is the City’s
Budget Fund 13, which has a balance of approximately $35,000. The Council may choose to
reimburse Fund 13 (which has been used in the past for Economic Development activities) from
the future sale of the Bourn property, should it decide to do so.
RECOMMENDATION
I recommend that the City authorize payment of $7075 to Red Pine Industries for hazardous
materials abatement work, and award a contract for demolition and clean-up to the PAC
Company for $11,950.
ACTION REQUIRED
If the Council concurs, it should, by motion], authorize the following for work related to 1189
Bourn Lane:
1. Approve payment of $7075 to Red Pine Industries for hazardous materials abatement.
2. Award a contract to the PAC Company of St. Paul, Minnesota, for demolition and site
clean-up in the amount of $11,950.
Mark McNeill
City Administrator
page 82
Request for City Council Action
DATE: December 6, 2016 TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Designation of Floating Holiday
COMMENT:
Introduction
The City Council is asked to authorize the closure of City Hall for business on Friday,
December 23rd.
Background
Due to the year-end holidays, we have had a number of staff request the ability to be off work on
Friday, December 23rd. Experience shows that that day is typically a very slow time in which to
conduct business.
City employees not represented by a bargaining unit are granted two floating holidays each year
for their use. The Mendota Heights Personnel Code states, "The City Council, upon
recommendation of the City Administrator, may designate one of the floating holidays as a fixed
date when City offices will be closed." One of the floating holidays has traditionally been set as
the Friday after Thanksgiving, and City Hall has been closed on that day.
It has been requested by several employees that the second floating holiday be designed for
December 23, 2016, and that City Hall be closed for business on this day.
Recommendation
I recommend that the second floating holiday be designed for Friday, December 23, 2016, for City
Hall staff, and declare that City Hall be closed for business. If employees have already used this
second floating holiday, they may use vacation hours.
This designation does not impact those employees who are covered under the City’s labor
contracts.
Action Required
If the Council concurs, the City Council should approve a motion to declare that City Hall be
closed for business on December 23, 2016. A simple majority vote is required.
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MEMO
DATE: December 6, 2016
TO: Mayor, City Council and City Administrator
FROM: Lorri Smith, City Clerk
Sharon Hinze, Utility Billing Clerk
SUBJECT: Delinquent Utility Charges
DISCUSSION:
There are currently 70 delinquent sewer accounts totaling $26,544.40 to be certified to Dakota County for
collection with property taxes per City Code 10-3-7. In the year 2015, we certified approximately $17,950.82 of
delinquent sewer charges to Dakota County for collection with property taxes.
Further, per City Code 10-5-5, the City is authorized to certify to Dakota County for collection with property
taxes and any unpaid costs for water charges that are past due to the Board of Water Commissioners of the
City of St. Paul. There are 22 water accounts with the Board of Water Commissioners of the City of St. Paul
totaling $3,729.56 to be certified this year.
In addition, per City Ordinance 1001, the City is authorized to certify to Dakota County for collection with
property taxes any unpaid costs for the cutting and removal of weeds, grass and other vegetation. There is one
delinquent weed account in the amount of $892.64 to be certified this year.
Per City Code and City Ordinance, we have included in these amounts all balances, interest and late charges.
The total amount of said utility charges shall be paid with general taxes for the year 2016 and collectable in
2017. Per City Code and City Ordinance, letters were sent to property owners of sewer accounts past due in
excess of two quarters, notifying them that if the delinquency was not paid by November 30, 2016, the amount
due, plus seven percent (7%) interest and a $50.00 charge will be certified to Dakota County for collection with
property taxes.
ACTION REQUIRED:
It is recommended that the city council approve the attached Resolutions:
RESOLUTION 2016-99 “RESOLUTION CERTIFYING DELINQUENT UTILITY CHARGES TO THE
DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL ESTATE TAXES.”
RESOLUTION 2016-100 “RESOLUTION CERTIFYING DELINQUENT WATER CHARGES TO THE
DAKOTA COUNTY AUDITORS FOR COLLECTION WITH REAL ESTATE TAXES.”
RESOLUTION 2016-101 “RESOLUTION CERTIFYING DELINQUENT WEED CUTTING CHARGES TO
THE DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL ESTATE TAXES.”
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-99
A RESOLUTION CERTIFYING DELINQUENT UTILITY CHARGES TO THE DAKOTA
COUNTY AUDITORS FOR COLLECTION WITH REAL ESTATE TAXES
WHEREAS, under the provisions of City Code 10-3-7 adopted by the City Council of the City
of Mendota Heights on February 18, 2003, it is provided that if sewer rental charges due to the
City for the use of the City’s sewer system are not paid within thirty (30) days after the mailing
of a billing statement thereof, the same shall be collected and the collection thereof enforced in
the same manner and in all respects as county and state real estate taxes, subject to like penalty,
cost and interest charges; and
WHEREAS, the City Clerk has advised the City Council that the total sewer rental charges due
to the City as of October 31, 2016, has been sent to the last known owner of said properties and
that more than thirty (30) days has elapsed since the mailing of said statement; and
WHEREAS, said properties are all situated in the City of Mendota Heights, County of Dakota,
Minnesota, and the parcel identification number of said properties, and the total amount of
sewer rental charges due for each said parcel through October 31, 2016, are more particularly
described as follows:
PARCEL ID NUMBER AMOUNT DUE
27-71275-02-260 $409.78
27-69703-01-020 $375.32
27-17150-02-070 $344.24
27-31300-03-041 $513.52
27-49200-02-032 $375.32
27-49200-03-070 $402.66
27-49200-02-190 $295.02
27-72700-02-050 $443.48
27-81250-01-090 $380.24
27-19810-01-100 $448.90
27-42100-08-130 $419.14
27-03800-13-020 $439.00
27-69703-02-110 $564.56
27-69701-04-024 $375.32
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27-32500-01-050 $444.24
27-76400-02-020 $375.32
27-76402-02-030 $590.34
27-37650-04-020 $257.64
27-37650-05-030 $403.14
27-24900-01-050 $473.28
27-17150-04-170 $295.02
27-57500-02-110 $241.52
27-38600-04-070 $213.36
27-17100-02-090 $213.36
27-17100-02-100 $213.36
27-17100-01-210 $399.88
27-63300-01-040 $295.02
27-76402-03-190 $372.28
27-76401-00-040 $502.20
27-76401-00-050 $375.32
27-76401-00-100 $295.02
27-37675-02-020 $375.32
27-31300-02-100 $375.32
27-31300-04-090 $277.34
27-32800-01-080 $482.48
27-73200-11-360 $237.96
27-46500-01-010 $379.60
27-42100-08-070 $375.32
27-54200-01-071 $414.28
27-37600-06-180 $302.30
27-71102-02-030 $217.64
27-42100-04-040 $375.32
27-48600-01-120 $399.62
27-83300-00-153 $694.02
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27-03800-36-051 $414.60
27-27800-05-090 $375.32
27-64600-02-170 $644.32
27-18301-01-200 $241.18
27-19150-00-130 $428.88
27-28400-03-010 $385.18
27-27800-18-060 $419.14
27-28400-05-050 $420.42
27-02600-51-051 $375.32
27-27800-20-011 $295.02
27-27800-20-050 $460.56
27-27800-19-130 $451.36
27-48350-02-060 $229.86
27-19850-04-030 $418.56
27-19100-04-220 $375.32
27-19100-05-070 $306.58
27-18301-05-060 $521.76
27-64550-00-150 $438.88
27-23365-01-320 $375.32
27-16400-00-121 $462.38
27-18302-06-110 $458.68
27-04100-36-011 $81.04
27-04000-25-010 $588.42
27-71050-00-160 $229.94
27-48600-01-060 $258.56
27-42050-01-020 $234.48
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota
Heights, Minnesota, as follows:
1. That the total of said utility charges set forth above is hereby adopted and confirmed as
the proper unpaid utility charges due for the above-described properties through
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October 31, 2016, for each of said lots, pieces and parcels of land shall be a lien concurrent
with the general taxes upon such parcels and all thereof.
2. That the total amount of said utility charges shall be payable with general taxes for the
year 2016 collectable in 2017.
3. That the Utility Billing Clerk shall prepare and transmit to the Dakota County Auditor a
certified copy of this Resolution with the request that each of said amounts shall be
extended upon the property tax lists of Dakota County to be thereafter collected in the
manner provided by law.
4. That a $50.00 service charge and seven percent (7%) interest has been added to each
delinquent utility account in accordance with Ordinance No. 356 amending Ordinance
No. 803.
Adopted by the Mendota Heights City Council this 6th day of December, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
____________________________________________
Sandra Krebsbach, Mayor
ATTEST
_____________________________________________
Lorri Smith, City Clerk
page 89
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-100
A RESOLUTION CERTIFYING DELINQUENT WATER CHARGES TO THE DAKOTA
COUNTY AUDITORS FOR COLLECTION WITH REAL ESTATE TAXES
WHEREAS, under the provisions of City Code 10-5-5 adopted by the City Council of the City
of Mendota Heights on April 19, 2016, it is provided that if water charges are past due to the
Board of Water Commissioners of the City of St Paul and are not paid within thirty (30) days
after the mailing of a billing statement thereof, the same shall be collected and the collection
thereof enforced in the same manner and in all respects as county and state real estate taxes,
subject to like penalty, cost and interest charges; and
WHEREAS, the City Clerk has advised the City Council that the total water charges due to the
Board of Water Commissioners of the City of St Paul as of October 31, 2016, has been sent to the
last known owner of said properties and that more than thirty (30) days has elapsed since the
mailing of said statement; and
WHEREAS, said properties are all situated in the City of Mendota Heights, County of Dakota,
Minnesota, and the parcel identification number of said properties, and the total amount of
sewer rental charges due for each said parcel through October 31, 2016, are more particularly
described as follows:
PARCEL ID NUMBER AMOUNT DUE
27-71150-05-010 $89.65
27-49200-02-190 $167.96
27-42100-08-130 $102.40
27-17100-01-210 $171.36
27-31300-02-110 $167.81
27-69703-02-110 $325.62
27-76401-00-100 $157.24
27-76400-02-020 $728.92
27-37601-01-050 $134.70
27-02600-51-051 $128.52
27-17850-00-020 $110.41
27-17850-00-160 $156.59
27-24902-01-030 $68.88
27-17850-00-490 $74.41
page 90
27-17151-04-010 $153.24
27-44950-02-040 $138.41
27-81250-01-090 $214.78
27-27800-19-050 $127.56
27-27800-20-011 $91.85
27-03800-36-051 $130.40
27-19810-01-100 $171.01
27-16400-00-121 $117.84
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota
Heights, Minnesota, as follows:
1. That the total of said water charges set forth above is hereby adopted and confirmed as
the proper unpaid utility charges due for the above-described properties through
October 31, 2016, for each of said lots, pieces and parcels of land shall be a lien concurrent
with the general taxes upon such parcels and all thereof.
2. That the total amount of said utility charges shall be payable with general taxes for the
year 2016 collectable in 2017.
3. That the Utility Billing Clerk shall prepare and transmit to the Dakota County Auditor a
certified copy of this Resolution with the request that each of said amounts shall be
extended upon the property tax lists of Dakota County to be thereafter collected in the
manner provided by law.
Adopted by the Mendota Heights City Council this 6th day of December, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
____________________________________________
Sandra Krebsbach, Mayor
ATTEST
_____________________________________________
Lorri Smith, City Clerk
page 91
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-101
A RESOLUTION CERTIFYING DELINQUENT WEED CUTTING CHARGES TO THE
DAKOTA COUNTY AUDITORS FOR COLLECTION WITH REAL ESTATE TAXES
WHEREAS, Ordinance No. 1001, “AN ORDINANCE REGULATING AND CONTROLLING
THE GROWTH OF WEEDS, AND OTHER RANK, POISONOUS OR HARMFUL
VEGETATION IN THE CITY OF MENDOTA HEIGHTS” authorizes the City’s weed inspector
to cause weeds, grass and other vegetation to be cut and removed of the weeds, grass and other
vegetation that are not removed by the property owner upon written notice from the City; and
WHEREAS, said Ordinance No. 1001 authorizes the City to certify to the County for collection
with property taxes any unpaid costs for the cutting and removal of weeds, grass and other
vegetation plus a seven percent (7%) charge for inspection and other additional costs in
connection therewith; and
WHEREAS, the weed cutting charges due to the City as of October 31, 2016, for properties
hereinafter described have not paid; and
WHEREAS, a written statement of charges was sent to the last known owner of said
properties and more than thirty (30) days have elapsed since the mailing of said statements; and
WHEREAS, said properties are all situated in the City of Mendota Heights, County of Dakota,
and the parcel identification number of said properties, and the total amount of weed cutting
and removal charges due each of said parcel are more particularly described as follows:
PARCEL ID NUMBER AMOUNT DUE
27-02600-51-051 $892.64
NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota
Heights, Minnesota, as follows:
1. That the weed cutting and removal charges set forth above is hereby adopted and
confirmed as the proper unpaid charges due for the above-described properties and the
current charges against each such parcel shall be a lien concurrent with the general taxes
upon such parcels;
2. That the total amount of said weed cutting and removal charges shall be payable with
general taxes for the year 2016 collectable in 2017;
3. That the City Clerk shall prepare and transmit to the Dakota County Auditor a certified
copy of this Resolution with the request that each of said amounts shall be extended
upon the property tax lists of Dakota County to be thereafter collected in the manner
provided by law; and
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4. That a $50.00 service charge and seven percent (7%) interest has been added to each
delinquent weed cutting and removal account in accordance with Ordinance No. 1001.
Adopted by the Mendota Heights City Council this 6th day of December, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
____________________________________________
Sandra Krebsbach, Mayor
ATTEST
_____________________________________________
Lorri Smith, City Clerk
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DATE: December 6, 2016
TO: Mayor and City Council
FROM: Kristen Schabacker, Finance Director
Mark McNeill, City Administrator
SUBJECT: Final Levy for 2017
INTRODUCTION
At its December 6th meeting, the City Council is asked to adopt a resolution regarding a final
levy and budget for 2017.
BACKGROUND
The preliminary budget and levy were approved at the September 20th, 2016 City Council
Meeting. The preliminary 2017 budget included the following items:
Personnel/Staffing:
• Added a full time captain position and a part time community service officer in the
Police Department, at an additional annual cost of $182,352. These positions were
recommended by the McGrath Study, and were hired in 2016.
• Increased the City’s contribution to the Mendota Heights Fire Relief Association for
firefighter pensions by $500 per firefighter, for a total of $18,000 for FY 2017.
• Approved changing the Engineering Department from project-based, to levy funded.
This reduces the number of employees in the Department from 4.5 Full Time
Equivalents (FTEs), to 2.5. It will mean a net increase of $219,161 to the general fund
budget; 50% of that will come from cell tower revenue in 2017.
• Decreases the Accounting Clerk position from full time, to .6 FTE.
• Provides $15,000 for a salary study to prepare the City for the 2018 Pay Equity reporting
requirement.
• Benefits include an increase in contribution to the employee health insurance premiums
by 5%, and a COLA of 2.5%
page 111
Capital Items:
• Includes $100,000 for street seal coat rock, a continuation of last year’s levy amount.
However, a second $100,000 is proposed to be funded through the Water Tower Fund,
rather than included in a future bond.
• While not an impact on the levy, the proposed budget provides for the establishment of a
Capital Equipment Fund in the amount of $315,000, and a Capital Facilities Fund of
$330,000, with the source of those two funds to come from the Water Tower Fund. The
establishment of these two funds was recommended in the Ehlers Financial Plan
• While more permanent solutions to the Fire Station building are studied, $160,000 will be
provided from the Water Tower Fund for short term and safety repairs.
• Purchases a mower for a net cost of $22,800, and a skid steer loader in the amount of
$44,000 for the Public Works Department, and leases three vehicles for the Police
Department.
Budget Increase: The total General Fund budget for 2017 is $8,083,691, which is 8.97%
greater than the 2016 budget. The total city budget for all funds in 2017 is $12,751,022.
Levy Impact: The levy for 2017 will increase by $583,931 from the 2016 levy. This represents
a 7.88% increase over last year.
Impact on Residential Properties: Overall, the values for residential properties in Mendota
Heights increased by approximately 1.5% between 2016 and 2017. The proposed 7.88% levy
increase will increase the city portion of property taxes from $1,234.68 in 2016 to $1,331.21 in
2017 for a home that is valued at $343,050 in 2017. This represents a 7.82% increase in the city
portion of property taxes. Information on the impacts on other sample properties is attached.
Dakota County mailed out parcel specific tax statements to the property owners in November.
The City received three phone calls regarding those statements. Two calls were directed to the
County for questions regarding valuations and homestead status. One resident who called was
unhappy with the increase in his property taxes. He was advised of the December 6th City
Council meeting, and was told that that would be an opportunity to state his concerns to the
Council. The final budget and levy will be discussed and considered at that meeting. The final
levy must certified to the County no later than December 28, 2016.
BUDGET IMPACT
Following is a comparison of the proposed final levy for 2017, versus the final levy for 2016:
2016 2017
Final Final
General Fund $6,031,954 $6,481,624
Emergency Prep. 25,000 25,000
Fire Relief 108,000 126,000
Infrastructure/Facility Reserve 20,000 20,000
Equipment Reserve 20,000 92,800
Legal & Contingency 40,000 40,000
page 112
Net General Levy $ 6,244,954 $6,785,424
Improvement Bonds $ 822,752 $ 861,795
Equipment Certificates $ 78,427 $ 76,151
Mrkt Value Rfrndm(Par 3 Bonds) $ 240,266 $ 246,960
Special Street Light District $ 20,000 $ 20,000
Net Certified Levy $ 7,406,399 $ 7,990,330
Again, the proposed levy for 2017 reflects a 7.88% increase over the final levy for 2016.
RECOMMENDATION
We recommend adoption of the attached resolution for the final levy and budget for 2017.
ACTION REQUIRED:
If the Council concurs, it should approve the following resolution:
Resolution 2016-95 “Resolution Approving Final 2016 Tax Levy Collectible in 2017
and Adopting the Proposed Budget for 2017”
page 113
City of Mendota Heights
Dakota County, Minnesota
RESOLUTION NO. 2016- 95
RESOLUTION APPROVING FINAL 2016 TAX LEVY COLLECTIBLE IN 2017 AND
ADOPTING PROPOSED BUDGET FOR 2017
WHEREAS, the Mendota Heights City Council has previously adopted a preliminary tax
levy in the form of Resolution 2016-71; and
WHEREAS, the City Council will accept public comments on December 6, 2016
regarding the proposed budget and tax levy for FY 2017.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Mendota
Heights, Minnesota, hereby adopts the following levy for tax against all taxable property in the
City of Mendota Heights for collection in the year 2017:
2017 Final
General Fund $ 6,481,624
Emergency Preparedness $ 25,000
Fire Relief $ 126,000
Infrastructure/Facility Reserve $ 20,000
Equipment Reserve $ 92,800
Legal & Contingency $ 40,000
General Levy $ 6,785,424
Special Debt Levies
Improvement Bonds $ 861,795
Equipment Certificates $ 76,151
Total Special Levy $ 937,946
Market Value Referendum Levy $ 246,960
Street Light District Levy $ 20,000
Net Certified Levy $ 7,990,330
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BE IT FURTHER RESOLVED that the budget as proposed is deemed to be practical
and reasonable to maintain the City’s operations, and is hereby approved. The 2017 budget
reflects $12,751,022 of expenses for all funds. The 5 year capital improvement plan is presented
as part of the 2017 final budget document.
The City Clerk is hereby instructed to transmit a certified copy of this resolution to the
Dakota County Treasurer-Auditor.
Adopted by the City Council of the City of Mendota Heights this 6th day of December, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
___________________________
Sandra Krebsbach, Mayor
ATTEST:
____________________________
Lorri Smith, City Clerk
page 115
CITY OF MENDOTA HEIGHTS
2017 BUDGET
BUDGET AND REVENUE SUMMARY
2017
BUDGET 2015 ACTUAL 2016 BUDGET BUDGET
GENERAL FUND $6,829,728 $7,418,444 $8,083,691 8.97%
GENERAL FUND CONTINGENCY $32,483 $40,000 $40,000 0.00%
UTILITY FUND $1,751,670 $1,867,358 $2,212,455 18.48%
STORM WATER UTILITY FUND $291,461 $472,887 $387,609 -18.03%
PAR THREE FUND $146,906 $170,568 $161,816 -5.13%
CITY HALL FUND $241,665 $259,117 $316,619 22.19%
EMERGENCY PREPAREDNESS FUND $9,144 $58,739 $44,800 -23.73%
FACILITY/INFRASTUCTURERESERVE FUND $143 $0 $0 0.00%
FIRE RELIEF FUND $180,498 $200,000 $220,000 10.00%
SPECIAL PARK FUND $129,908 $18,125 $46,125 154.48%
DEBT FUND $1,059,982 $1,141,445 $1,184,907 3.81%
EQUIPMENT RESERVE FUND $0 $20,000 $20,000 0.00%
STREETLIGHT MAINTENANCE FUND $39,625 $33,000 $33,000 0.00%
TOTAL BUDGET $10,713,213 $11,699,683 $12,751,022 8.99%
REVENUE
GENERAL FUND $7,372,461 $7,418,444 $8,083,691 8.97%
GENERAL FUND CONTINGENCY $40,000 $40,000 $40,000 0.00%
UTILITY FUND $1,731,917 $1,898,677 $1,935,909 1.96%
STORM WATER UTILITY FUND $147,560 $390,481 $390,481 0.00%
PAR THREE FUND $167,744 $170,250 $171,250 0.59%
CITY HALL FUND $206,341 $216,075 $216,075 0.00%
EMERGENCY PREPAREDNESS FUND $25,292 $25,500 $25,990 1.92%
FACILITY/INFRASTUCTURERESERVE FUND $42,473 $21,200 $20,000 -5.66%
FIRE RELIEF FUND $184,855 $200,000 $220,000 10.00%
SPECIAL PARK FUND $176,792 $1,500 $1,500 0.00%
DEBT FUND $1,059,982 $1,141,445 $1,184,907 3.81%
EQUIPMENT RESERVE FUND/RESERVES $21,020 $20,000 $92,800 0.00%
STREETLIGHT MAINTENANCE FUND $29,939 $20,000 $20,000 0.00%
TOTAL REVENUE $11,206,375 $11,563,572 $12,402,603 7.26%
page 116
CITY OF MENDOTA HEIGHTS
2017 BUDGET
TAX LEVY SUMMARY
2016 2017 % CHANGE
GENERAL FUND $6,031,954 $6,481,624 7.45%
EMERGENCY PREPAREDNESS $25,000 $25,000 0.00%
FIRE RELIEF $108,000 $126,000 16.67%
INFRASTRUCTURE/FACILITY RESERVE $20,000 $20,000 0.00%
EQUIPMENT RESERVE $20,000 $92,800 364.00%
LEGAL AND CONTINGENCY $40,000 $40,000 0.00%
GENERAL FUND LEVY $6,244,954 $6,785,424 8.65%
IMPROVEMENT BONDS $822,752 $861,795 4.75%
EQUIPMENT CERTIFICATES $53,765 $52,253 -2.81%
EQUIPMENT CERTIFICATES - DUMP TRUCK $24,662 $23,898 -3.10%
TOTAL SPECIAL LEVY $901,179 $937,946 4.08%
MARKET VALUE REFERENDUM LEVY $240,266 $246,960 2.79%
STREETLIGHT TAXING DISTRICT $20,000 $20,000 0.00%
TOTAL TAX LEVY $7,406,399 $7,990,330 7.88%
page 117
GENERAL FUND FUND 01
DEPARTMENT 2014 ACTUAL 2015 ACTUAL 2016 BUDGET 2017 BUDGET % CHANGE
CITY COUNCIL $34,277 $35,087 $34,315 $38,725 12.85%
ADMINISTRATION $851,456 $1,186,774 $1,077,954 $1,048,430 -2.74%
ELECTIONS $52,932 $37,355 $71,699 $47,630 -33.57%
IT $157,854 $133,584 $178,391 $172,128 -3.51%
POLICE $2,973,890 $3,047,733 $3,448,531 $3,769,836 9.32%
FIRE $1,013,549 $420,108 $469,754 $480,189 2.22%
BUILDING OFFICIAL $130,852 $150,348 $149,455 $112,855 -24.49%
PUBLIC WORKS-STREETS $1,206,889 $893,646 $1,023,577 $1,024,397 0.08%
PUBLIC WORKS-PARKS $725,979 $720,039 $757,746 $759,317 0.21%
RECREATION $56,559 $60,952 $38,400 $40,400 5.21%
PLANNING $118,141 $116,049 $131,747 $152,218 15.54%
RECYCLING $23,257 $23,423 $27,875 $39,405 41.36%
ANIMAL CONTROL $4,862 $4,633 $9,000 $9,000 0.00%
ENGINEERING $0 $0 $0 $389,161 100.00%
TOTAL GENERAL FUND $7,350,497 $6,829,729 $7,418,444 $8,083,691 8.97%
GENERAL FUND CONTINGENCY $11,149 $32,483 $40,000 $40,000 0.00%
page 118
GENERAL FUND FUND 01
REVENUE SOURCE 2015 ACTUAL 2015 BUDGET 2016 BUDGET 2017 BUDGET % CHANGE
TAXES
CURRENT TAX LEVY $5,736,818 $5,711,992 $6,031,954 $6,481,624 7.45%
LICENSES AND PERMITS
CIGARETTE LICENSES $2,100 $600 $600 $600 0.00%
RUBBISH LICENSES $1,465 $1,400 $1,400 $1,400 0.00%
DOG LICENSES $1,175 $800 $1,000 $1,000 0.00%
CONTRACTOR LICENSES $16,300 $17,000 $17,000 $17,000 0.00%
LIQUOR LICENSES $32,550 $21,000 $28,500 $30,000 5.26%
BUILDING PERMITS $305,976 $180,000 $225,000 $240,000 6.67%
HEATING PERMITS $37,397 $30,000 $32,000 $32,000 0.00%
PLUMBING PERMITS $20,637 $7,000 $8,000 $16,000 100.00%
WATER PERMITS $80 $50 $50 $50 0.00%
RIGHT OF WAY PERMITS $12,840 $6,500 $10,000 $12,000 20.00%
MASSAGE PERMITS $3,575 $2,000 $2,000 $2,000 0.00%
RENTAL LICENSES $1,125 $3,500 $4,000 $2,000 -50.00%
TOTAL LICENSES AND PERMITS $435,219 $269,850 $329,550 $354,050 7.43%
FINES AND FORFEITS
COURT FINES $38,699 $68,000 $65,000 $60,000 -7.69%
FALSE ALARMS FINES $4,025 $3,500 $3,000 $3,000 0.00%
DOG IMPOUNDING $402 $1,000 $1,000 $1,000 0.00%
TOTAL FINES AND FORFEITS $43,126 $72,500 $69,000 $64,000 -7.25%
CHARGES FOR SERVICES
ACCIDENT REPORTS $0 $0 $0 $0 0.00%
RECREATION PROGRAMS $36,695 $32,000 $38,000 $38,000 0.00%
PARK USE FEES $5,414 $7,000 $5,000 $5,000 0.00%
SOFTBALL LEAGUES $9,312 $11,000 $11,000 $11,000 0.00%
MAPS AND ORDINANCES $9 $0 $0 $0 0.00%
SURCHARGES ($28)$0 $0 $0 0.00%
PLANNING FEES $15,050 $6,500 $10,000 $15,000 50.00%
FIRE CONTRACTS $102,426 $101,067 $107,000 $107,000 0.00%
LILYDALE POLICING $233,352 $229,883 $231,500 $248,436 7.32%
MENDOTA POLICING $75,048 $73,861 $74,500 $68,500 -8.05%
POLICE SECURITY (OFF DUTY OT)$13,995 $18,000 $18,000 $18,000 0.00%
FIRE CALLS $0 $0 $0 $0 0.00%
STREET MAINT. CHARGES $950 $1,000 $1,000 $1,000 0.00%
ASSESSMENT SEARCHES/SPLITS $30 $0 $0 $0 0.00%
ENGINEERING CHARGES $0 $0 $0 $57,000 100.00%
STREET CHARGES $0 $0 $0 $0 0.00%
FILING FEES $0 $0 $20 $0 -100.00%
LEASE MAINTENANCE CHARGES $3,262 $3,500 $3,000 $3,000 0.00%
TOTAL CHARGES FOR SERVICES $495,515 $483,811 $499,020 $571,936 14.61%
page 119
INTERGOVERNMENTAL
MSA MAINTENANCE $144,614 $130,000 $136,000 $145,000 6.62%
POLICE STATE AID $120,963 $115,000 $118,000 $120,000 1.69%
SCHOOL RESOURCES OFFICER $103,176 $97,000 $99,000 $105,000 6.06%
FEDERAL AND STATE GRANTS $20,975 $6,000 $6,000 $6,000 0.00%
DAKOTA COUNTY GRANT $2,068 $10,000 $10,000 $10,000 0.00%
PERA AID $9,073 $9,070 $9,070 $9,070 0.00%
TOTAL INTERGOVERNMENTAL $400,870 $367,070 $378,070 $395,070 4.50%
MISCELLANEOUS REVENUE
SUNDRY REVENUE $130,145 $5,000 $5,000 $5,000 0.00%
GRAVEL TAX $61 $0 $100 $100 0.00%
DONATIONS $25,519 $0 $0 $0 0.00%
CELL TOWER REVENUE $0 $0 $0 $109,161 100.00%
INTEREST $30,688 $35,000 $35,000 $32,000 -8.57%
TOTAL MISCELLANEOUS $186,413 $40,000 $40,100 $146,261 264.74%
DAKOTA COUNTY
WASTE MANAGEMENT $15,000 $14,000 $15,000 $15,000 0.00%
TOTAL DAKOTA COUNTY $15,000 $14,000 $15,000 $15,000 0.00%
OTHER REVENUE
UNAPPROPRIATED FUND TRANSFER $99,500 $99,500 $55,750 $55,750 0.00%
TOTAL OTHER REVENUE $99,500 $99,500 $55,750 $55,750 0.00%
TOTAL GENERAL FUND REVENUE $7,412,461 $7,058,723 $7,418,444 $8,083,691 8.97%
page 120
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
CITY COUNCIL
4110 SALARIES-REGULAR $22,592 $22,592 $22,500 $22,500 0.00%
4133 WORKERS COMPENSATION $78 $96 $94 $104 10.64%
4135 FICA $1,728 $1,728 $1,721 $1,721 0.00%
TOTAL HUMAN RESOURCES $24,398 $24,416 $24,315 $24,325 0.04%
4400 CONFERENCES AND SCHOOLS $850 $310 $1,500 $1,500 0.00%
4490 HALLOWEEN BONFIRE $1,902 $1,831 $1,500 $1,500 0.00%
4490 FIREWORKS $4,000 $4,000 $4,000 $7,000 75.00%
4490 SUNDRY EXPENSES $3,127 $4,530 $3,000 $3,000 0.00%
4490 CELL PHONE $0 $0 $0 $1,400 100.00%
TOTAL OTHER CHARGES $9,879 $10,671 $10,000 $14,400 44.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $34,277 $35,087 $34,315 $38,725 12.85%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 121
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
ADMINISTRATION
4110 SALARIES-REGULAR $428,269 $440,181 $456,314 $445,176 -2.44%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $4,000 $4,000 0.00%
4131 INSURANCE $74,601 $82,084 $98,794 $97,905 -0.90%
4133 WORKERS COMPENSATION $5,431 $6,701 $6,875 $7,563 10.01%
4134 PERA $30,052 $31,816 $34,224 $33,388 -2.44%
4135 FICA $32,515 $33,374 $34,908 $34,056 -2.44%
4137 EMPLOYEE ASSISTANCE PROGRAM $1,693 $1,734 $1,700 $1,700 0.00%
4136 FLEX BENEFITS $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $572,560 $595,890 $636,815 $623,788 -2.05%
4200 RENTALS AND LEASES $237 $237 $400 $400 0.00%
4209 CITY HALL OCCUPANCY $61,810 $61,810 $64,900 $65,000 0.15%
4210 TELEPHONE $5,968 $5,947 $6,200 $6,200 0.00%
4220 CITY ATTORNEY $7,342 $9,506 $12,000 $13,000 8.33%
4220 AUDITOR $18,750 $19,102 $20,600 $20,600 0.00%
4220 CODIFIER-LINK TO CITY CODE $500 $500 $600 $600 0.00%
4220 CODIFICATION SERVICES $2,182 $3,388 $2,500 $3,300 32.00%
4220 PROF SERVICES - JOB EVALUATION $0 $0 $0 $15,000 100.00%
4220 MNET ACCESS $1,369 $1,332 $0 $0 0.00%
4220 STAFF TRAINING $0 $0 $2,250 $2,250 0.00%
4220 SAFETY TRAINING $350 $400 $2,400 $2,400 0.00%
4220 COUNCIL RECORDING SERVICES $2,887 $2,859 $3,000 $3,750 25.00%
4220 CHECK PROTECTION SERVICE $2,490 $2,490 $0 $0 0.00%
4220 RECORDS MANAGEMENT $11,783 $0 $0 $0 0.00%
4220 MISCELLANEOUS $1,337 $1,509 $8,342 $8,400 0.70%
4221 RETAINER-CITY ATTORNEY $4,700 $4,800 $5,000 $5,000 0.00%
4221 RETAINER-CITY ENGINEER $13,500 $13,500 $13,500 $0 -100.00%
4240 LEGAL PUBLICATIONS $1,731 $1,252 $1,800 $1,800 0.00%
4250 LIABILITY AND AUTO INSURANCE $67,054 $70,241 $86,000 $85,000 -1.16%
4268 NEWSLETTER $6,398 $7,403 $8,000 $8,000 0.00%
TOTAL CONTRACTUAL SERVICES $210,388 $206,276 $237,492 $240,700 1.35%
4300 OFFICE SUPPLIES $6,209 $5,918 $6,500 $6,500 0.00%
4301 COMPUTER SOFTWARE $0 $1,431 $0 $1,000 100.00%
4306 RECRUITMENT COSTS $15 $573 $0 $500 100.00%
4318 POSTAGE $2,249 $2,383 $2,300 $2,400 4.35%
4320 FUEL $0 $253 $0 $250 100.00%
4330 EQUIPMENT REPAIR $1,935 $3,256 $2,000 $3,000 50.00%
4330 SOFTWARE MAINTENANCE $1,980 $1,980 $0 $1,980 100.00%
4331 MISCELLANEOUS FURNITURE/EQUIP $0 $1,099 $0 $500 100.00%
TOTAL COMMODITIES $12,388 $16,893 $10,800 $16,130 49.35%
CAT OBJ DESCRIPTION
page 122
4400 CONFERENCES AND SCHOOLS $5,377 $5,145 $7,750 $9,000 16.13%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $15,884 $15,870 $17,500 $18,500 5.71%
4415 MILEAGE AND AUTO ALLOWANCE $2,297 $2,262 $3,000 $3,000 0.00%
4437 CREDIT CARD FEES $2,626 $2,921 $2,600 $3,000 15.38%
4480 CONTINGENCY $26,729 $74,104 $58,685 $65,000 10.76%
WSP ICE ARENA CONTRIBUTION $0 $277,667 $65,212 $65,212 0.00%
4490 SUNDRY EXPENSE $3,207 $4,156 $2,000 $4,000 100.00%
TOTAL OTHER CHARGES $56,120 $382,125 $156,847 $167,812 6.99%
4600 CAPITAL OUTLAY $0 $0 $36,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $0 $0 $36,000 $0 0.00%
TOTAL EXPENDITURES $851,456 $1,201,184 $1,077,954 $1,048,430 -2.74%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
page 123
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
ELECTIONS
4110 SALARIES-REGULAR $20,593 $21,638 $22,838 $24,290 6.36%
4115 SALARIES-OVERTIME $1,460 $0 $2,000 $0 -100.00%
4125 SALARIES-ELECTION JUDGES $15,048 $0 $16,500 $0 -100.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $3,631 $3,630 $6,098 $6,405 5.03%
4134 PERA $1,597 $1,618 $1,863 $1,822 -2.20%
4135 FICA $1,644 $1,623 $1,900 $1,858 -2.21%
TOTAL HUMAN RESOURCES $43,973 $28,509 $51,199 $34,375 -32.86%
4220 CONSULTING FEES $2,117 $0 $2,200 $0 -100.00%
4240 LEGAL PUBLICATIONS $320 $0 $350 $0 -100.00%
TOTAL CONTRACTUAL SERVICES $2,436 $0 $2,550 $0 100.00%
4300 OFFICE SUPPLIES $536 $0 $550 $0 -100.00%
4318 POSTAGE $797 $0 $850 $0 -100.00%
4330 DAKOTA COUNTY SHARED EQUIPMENT $1,665 $8,731 $3,075 $8,730 183.90%
4330 BALLOT COUNTER MAINTENANCE $0 $0 $0 $2,375 100.00%
TOTAL COMMODITIES $2,997 $8,731 $4,475 $11,105 100.00%
4415 MILEAGE AND AUTO ALLOWANCE $223 $115 $250 $150 -40.00%
4490 SUNDRY EXPENSE $3,302 $0 $2,300 $0 -100.00%
4490 10 NEW VOTING BOOTHS $0 $0 $2,000 $2,000 0.00%
TOTAL OTHER CHARGES $3,525 $115 $4,550 $2,150 -52.75%
4600 CAPITAL OUTLAY $0 $0 $8,925 $0 -100.00%
TOTAL CAPITAL OUTLAY $0 $0 $8,925 $0 100.00%
TOTAL EXPENDITURES $52,932 $37,355 $71,699 $47,630 -33.57%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 124
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
IT
4110 SALARIES-REGULAR $75,643 $39,475 $39,297 $38,205 -2.78%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4110 IT STAFF POSITION $0 $0 $15,000 $15,000 0.00%
4131 INSURANCE $8,432 $3,528 $7,841 $8,235 5.02%
4134 PERA $5,494 $2,961 $2,947 $2,865 -2.78%
4135 FICA $5,727 $2,960 $3,006 $2,923 -2.76%
TOTAL HUMAN RESOURCES $95,296 $48,924 $68,091 $67,228 -1.27%
4210 TELEPHONE $50 $2,378 $1,680 $2,000 19.05%
4220 WEBSITE COSTS $1,150 $6,595 $0 $1,200 100.00%
CITY ENGINEER $1,212 $52 $1,000 $0 -100.00%
LOGIS SUPPORT $4,784 $7,996 $5,000 $5,000 0.00%
WEB SERVICES $0 $1,200 $1,500 $1,500 0.00%
OTHER $238 $0 $750 $750 0.00%
TOTAL CONTRACTUAL SERVICES $7,434 $18,221 $9,930 $10,450 5.24%
4301 COMPUTER SOFTWARE AND HARDWARE
TREND LICENSES $2,178 $2,314 $2,500 $4,500 80.00%
OFFICE SUBSCRIPTION/OFFICE 365 $7,933 $7,933 $15,500 $16,000 3.23%
COMPUTERS - ADMIN $7,155 $2,639 $4,500 $5,000 11.11%
COMPUTER - FIRE/CAD $1,657 $1,706
WIRELESS CONTROLLER $6,000 $8,000 33.33%
SECURITY CAMERAS $1,555 $10,000 $10,000 0.00%
BACKUPS/SOFTWARE $5,315 $3,500 $3,500 0.00%
AIRWATCH $4,140 $2,760 $2,700 $2,700 0.00%
MISC HARDWARE & SOFTWARE $7,043 $14,275 $1,000 $1,000 0.00%
LASERFICHE $1,809 $8,504 $9,300 $9,900 6.45%
ADDITIONAL LASERFICHE LICENSES $1,680 $1,600 $0 -100.00%
COMPUTER SOFTWARE - ADMIN $2,100 $2,100 0.00%
ADOBE ACROBAT/PHOTOSHOP $700 $700 0.00%
FIRE TECHNOLOGY NEEDS ASSESSMENT $15,000 $0 -100.00%
ADMIN - PRINTER $600 $0 -100.00%
WINDOWS SERVER 2012/WINDOWS CAL $1,797 $2,550 $2,100 $2,100 0.00%
EXCHANGE CALS $1,000 $1,000 0.00%
BATTERY BACKUPS $943 $1,000 $1,000 0.00%
OTHER $1,132 $2,000 $2,000 0.00%
NETWORK SWITCHES $6,611
TOTAL COMMODITIES $39,028 $54,602 $81,100 $69,500 -14.30%
4400 CONFERENCES AND TRAINING $609 $2,081 $4,000 $4,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $600 $600 0.00%
4404 MEMBERSHIP DUES $290 $0 $0 $0 0.00%
4415 MILEAGE AND AUTO ALLOWANCES $0 $105 $350 $350 0.00%
4490 SUNDRY EXPENSE $0 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $899 $2,186 $4,950 $4,950 0.00%
4600 CAPITAL OUTLAY $15,198 $9,651 $16,000 $20,000 25.00%
TOTAL CAPITAL OUTLAY $15,198 $9,651 $16,000 $20,000 25.00%
TOTAL EXPENDITURES $157,854 $133,584 $180,071 $172,128 -4.41%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
SERVER $12,000
BACKUP TAPE DRIVE $8,000
CAT OBJ DESCRIPTION
page 125
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
POLICE
4110 SALARIES-REGULAR/PATROL $946,241 $988,981 $938,353 $992,344 5.75%
4110 SALARIES-REGULAR/ADMINISTRATION $543,473 $512,569 $734,552 $871,278 18.61%
4115 SALARIES-OVERTIME/PATROL $84,022 $61,166 $90,500 $90,500 0.00%
4130 SALARIES-TEMPORARY $7,014 $10,344 $10,400 $10,400 0.00%
4131 INSURANCE $283,267 $308,280 $374,616 $439,200 17.24%
4133 WORKERS COMPENSATION $65,314 $83,421 $85,000 $93,500 10.00%
4134 PERA/PATROL $152,958 $169,990 $166,674 $172,550 3.53%
4134 PERA/ADMINISTRATION $77,403 $71,099 $105,900 $128,063 20.93%
4135 FICA/PATROL $15,568 $16,498 $15,714 $17,595 11.97%
4135 FICA/ADMINISTRATION $13,331 $16,178 $19,984 $21,958 9.88%
TOTAL HUMAN RESOURCES $2,188,593 $2,238,526 $2,541,693 $2,837,388 11.63%
4200 RENTALS AND LEASES $52,556 $57,666 $63,812 $63,812 0.00%
4209 CITY HALL OCCUPANCY $72,460 $72,460 $76,083 $76,083 0.00%
4210 TELEPHONE $15,683 $18,148 $21,920 $24,480 11.68%
4220 POST LICENSE RENEWALS $585 $720 $180 $630 250.00%
4220 ATTORNEY FEES $4,937 $2,852 $4,000 $4,000 0.00%
4220 OTHER PROFESSIONAL SERVICES $9,309 $1,667
4222 PROSECUTIONS $64,272 $70,692 $70,692 $70,692 0.00%
4223 OTHER CONTRACTUAL SERVICES
DCC CAPITAL PURCHASES $735 $0 $10,500 $9,580 -8.76%
BCA DEPARTMENT ACCESS CHARGE $0 $0 $1,080 $1,080 0.00%
BCA MOBILE ACCESS CHARGE $2,880 $2,880 $2,880 $3,000 4.17%
PRO PHOENIX RMS $13,824 $21,472 $21,300 $22,801 7.05%
AIRCARD/NETMOTION $3,346 $2,696 $3,000 $3,000 0.00%
LOGIS-APS TICKET WRITER $0 $0 $2,134 $2,288 7.22%
LOGIS-APPLICATION SUPPORT $27,264 $29,412 $18,653 $19,874 6.55%
LOGIS-SYSTEM DEVELOPMENT $1,492 $1,548 $1,548 $1,548 0.00%
LOGIS INET $446 $0 $10,188 $10,492 2.98%
LOGIS ANY CONNECT/MAPS $0 $0 $1,650 $1,650 0.00%
LEASE LINE MN OFFICE TECH GROUP $1,504 $1,538 $3,360 $5,796 72.50%
CJIIN $9,238 $9,543 $14,000 $14,000 0.00%
INT. ASSOCIATION OF POLICE CHIEFS $0 $0 $850 $850 0.00%
AUTOMATED PAWN $204 $204 $250 $205 -18.00%
LEXISNEXIS $718 $902 $2,200 $2,200 0.00%
LANGUAGE LINE - INTERPRETER SVCS $55 $14 $500 $500 0.00%
OTHER CONTRACTUAL SERVICES $345 $368 $4,000 $4,000 0.00%
LOGIS PS ASSESSMENT $42,770 $0 $0 $0 0.00%
ELECTRONIC CRIMES TASK FORCE $0 $15,000 $15,000 $15,000 0.00%
4275 DCC ANNUAL RADIO FEE $10,359 $8,632 $12,380 $10,360 -16.32%
4275 DCC ANNUAL FEE $201,805 $210,181 $200,320 $207,269 3.47%
RADIO MAINTENANCE AGREEMENT $1,075 $1,550 $1,800 $1,559 -13.39%
TOTAL CONTRACTUAL SERVICES $537,863 $530,145 $564,280 $576,749 2.21%
4300 OFFICE SUPPLIES $4,324 $5,908 $5,000 $5,000 0.00%
4301 COMPUTER SOFTWARE $5,526 $33,521 $25,684 $23,955 -6.73%
4305 OPERATING SUPPLIES $20,052 $8,581 $49,570 $46,685 -5.82%
CAT OBJ DESCRIPTION
page 126
4305 POLICE RESERVES $3,805 $5,156 $3,000 $4,000 33.33%
4306 RECRUITMENT COSTS $9,845 $12,585 $4,000 $4,910 22.75%
4318 POSTAGE $754 $391 $1,000 $1,000 0.00%
4320 GAS AND OIL $47,363 $33,414 $60,000 $60,000 0.00%
4330 EQUIPMENT REPAIR/GENERAL $26,230 $33,325 $25,000 $25,000 0.00%
4330 EQUIPMENT REPAIR/COPIER $1,697 $0 $0 $0 0.00%
4330 EQUIPMENT REPAIR/CAR SET UP $13,236 $17,575 $17,500 $30,000 71.43%
4331 MISCELLANEOUS FURNITURE/EQUIP $10,966 $10,773 $17,000 $17,000 0.00%
TOTAL COMMODITIES $143,799 $161,229 $207,754 $217,550 4.72%
4400 CONFERENCES AND SCHOOLS $22,413 $27,723 $34,500 $39,000 13.04%
4402 BOOKS AND SUBSCRIPTIONS $0 $0 $500 $500 0.00%
4404 MEMBERSHIP DUES $9,525 $10,319 $11,019 $11,149 1.18%
4410 CLOTHING AND EQUIPMENT $12,643 $15,826 $25,000 $25,000 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $1,567 $1,675 $1,500 $1,000 -33.33%
4430 CAR WASHES $4,000 $4,000 $5,500 $4,400 -20.00%
4490 SUNDRY EXPENSE $3,034 $4,662 $4,500 $4,500 0.00%
4490 SHREDDING $434 $460 $600 $600 0.00%
TOTAL OTHER CHARGES $53,615 $64,665 $83,119 $86,149 3.65%
4610 CAPITAL OUTLAY $0 $53,166 $51,685 $52,000 0.61%
TOTAL CAPITAL OUTLAY $0 $53,166 $51,685 $52,000 0.61%
TOTAL EXPENDITURES $2,923,870 $3,047,731 $3,448,531 $3,769,836 9.32%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAPTAIN SQUAD $43,500 $15,000
INVESTIGATOR SQUAD $35,500 $12,000
CHIEF SQUAD $43,500 $15,000
BODY CAMERAS $45,000 $10,000
25 PORTABLE RADIOS $111,019 EQUIP RESERVE FUNDING AVAILABLE
page 127
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
FIRE
4110 SALARIES-REGULAR/ADMIN $40,764 $45,777 $71,483 $73,040 2.18%
4110 SALARIES-REGULAR/FIREFIGHTERS $159,815 $140,431 $148,804 $152,524 2.50%
4131 INSURANCE $4,176 $4,566 $5,227 $5,490 5.03%
4132 INSURANCE-LONG TERM DISABILITY $2,936 $2,891 $3,000 $3,000 0.00%
4133 WORKERS COMPENSATION $20,706 $28,805 $29,375 $32,313 10.00%
4134 PERA/ADMIN $2,972 $3,445 $3,498 $3,568 2.00%
4135 FICA/ADMIN $3,057 $3,492 $5,469 $5,587 2.16%
4135 FICA/FIREFIGHTERS $3,933 $3,765 $2,158 $2,212 2.50%
TOTAL HUMAN RESOURCES $238,359 $233,172 $269,014 $277,734 3.24%
4200 RENTALS AND LEASES $26 $26 $300 $300 0.00%
4210 TELEPHONE $4,161 $4,724 $3,850 $4,800 24.68%
4211 ELECTRICAL SERVICE $8,435 $7,928 $9,300 $9,000 -3.23%
4212 GAS SERVICE $7,320 $4,510 $7,200 $6,500 -9.72%
PROFESSIONAL SERVICES
4220 AUDIT $6,300 $6,550 $6,400 $6,700 4.69%
4220 LEGAL $249 $938 $2,000 $2,000 0.00%
4220 OTHER PROFESSIONAL SERVICES $0 $9,925 $1,000 $1,000 0.00%
4240 LEGAL PUBLICATIONS $0 $49 $0 $0 0.00%
4244 MEDICAL EXAMS $5,955 $4,187 $5,000 $5,250 5.00%
4268 SNOWPLOW FIREFIGHTER DRIVEWAYS $7,991 $3,931 $6,500 $6,500 0.00%
4268 DEPARTMENT REPORT PRINTING $2,823 $2,693 $3,500 $3,500 0.00%
4268 SCBA MASK FIT TESTING $713 $851 $950 $950 0.00%
4268 AERIAL PUMP TESTING $1,238 $450 $1,500 $1,500 0.00%
4268 OTHER CONTRACT SERVICES $0 $0 $3,200 $3,500 9.38%
4275 DCC ANNUAL FEE $6,635 $7,343 $7,000 $6,515 -6.93%
4275 DCC RADIO FEE $7,839 $6,532 $6,700 $9,800 46.27%
4280 RUBBISH COLLECTION $561 $478 $800 $800 0.00%
TOTAL CONTRACTUAL SERVICES $60,245 $61,115 $65,200 $68,615 5.24%
4300 OFFICE SUPPLIES $970 $665 $1,700 $1,700 0.00%
4301 COMPUTER SOFTWARE $967 $6,584 $3,040 $6,040 98.68%
4301 COMPUTER HARDWARE $300 $0 $5,400 $5,400 0.00%
4305 OPERATING SUPPLIES
BOOTS/BUNKERPANTS/COATS $13,447 $15,555 $16,000 $17,000 6.25%
HOSE/NOZZELS/FITTINGS $1,260 $0 $6,000 $6,000 0.00%
MISCELLANEOUS OPERATING SUPPLIES $13,319 $9,764 $15,300 $15,600 1.96%
4318 POSTAGE $785 $829 $600 $600 0.00%
4320 GAS AND OIL $7,421 $4,611 $7,500 $7,500 0.00%
4330 EQUIPMENT REPAIR
COPIER MAINTENANCE $517 $638 $900 $900 0.00%
RADIO REPAIRS AND MAINTENANCE $945 $518 $800 $800 0.00%
APPARATUS REPAIRS AND MAINTENANCE $26,867 $28,063 $18,000 $22,000 22.22%
SCBA SERVICE $0 $0 $3,500 $3,500 0.00%
OTHER REPAIRS AND MAINTENANCE $0 $0 $1,800 $1,800 0.00%
4331 EQUIPMENT $0 $0
4335 BUILDING MAINTENANCE $8,820 $16,254 $16,200 $16,200 0.00%
TOTAL COMMODITIES $75,617 $83,481 $96,740 $105,040 8.58%
CAT OBJ DESCRIPTION
page 128
4400 CONFERENCES AND SCHOOLS $9,551 $3,817 $15,000 $15,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $935 $281 $1,400 $1,400 0.00%
4403 TRAINING EXPENSES
TRAINING $9,468 $3,921 $4,000 $4,000 0.00%
FIRE PREVENTION $2,536 $1,816 $3,000 $3,000 0.00%
4404 MEMBERSHIP DUES $1,355 $833 $1,400 $1,400 0.00%
4415 MILEAGE $0 $128 $500 $500 0.00%
4425 WATER SERVICE $1,408 $1,445 $2,500 $2,500 0.00%
4490 SUNDRY EXPENSE $1,168 $1,286 $1,000 $1,000 0.00%
TOTAL OTHER CHARGES $26,421 $13,527 $28,800 $28,800 0.00%
4630 CAPITAL OUTLAY $612,907 $28,815 $10,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $612,907 $28,815 $10,000 $0 100.00%
TOTAL EXPENDITURES $1,013,549 $420,110 $469,754 $480,189 2.22%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
PORTABLE RADIOS $80,000 EQUIPMENT RESERVE FUNDING AVAILABLE
page 129
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
BUILDING OFFICIAL
4110 SALARIES-REGULAR -$462 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 INSURANCE-WORKERS COMPENSATION $570 $189 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $108 $189 $0 $0 0.00%
4209 CITY HALL OCCUPANCY COSTS $11,100 $11,100 $11,655 $11,655 0.00%
4210 TELEPHONE $5,053 $5,208 $5,150 $5,150 0.00%
4220 PROFESSIONAL SERVICES $1,563 $446
CITY ATTORNEY $300 $1,463 $500 $1,500 200.00%
CITY ENGINEER/GOPHER ONE $29,636 $40,617 $35,000 $0 -100.00%
4221 RETAINER-CITY ENGINEER $7,500 $7,500 $7,500 $0 -100.00%
4231 CONTRACTED INSPECTIONS $70,450 $77,888 $85,800 $89,700 4.55%
4240 LEGAL PUBLICATION $0 $49 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $125,602 $144,271 $145,605 $108,005 -25.82%
4300 OFFICE SUPPLIES $1,242 $1,517 $1,250 $1,250 0.00%
4305 OPERATING SUPPLIES $332 $700 $350 $350 0.00%
4318 POSTAGE $913 $1,015 $875 $875 0.00%
4320 GAS AND OIL $862 $258 $0 $0 0.00%
4330 VEHICLE MAINTENANCE $159 $223 $0 $0 0.00%
TOTAL COMMODITIES $3,508 $3,713 $2,475 $2,475 0.00%
4400 CONFERENCES AND TRAINING $0 $0 $500 $500 0.00%
4402 BOOKS AND SUBSCRIPTIONS $0 $401 $250 $250 0.00%
4404 MEMBERSHIP DUES $125 $125 $125 $125 0.00%
4490 SUNDRY EXPENSES $1,509 $1,650 $500 $1,500 200.00%
TOTAL OTHER CHARGES $1,634 $2,176 $1,375 $2,375 72.73%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $130,852 $150,349 $149,455 $112,855 -24.49%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 130
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
PW - STREETS
4110 SALARIES-REGULAR $308,189 $306,450 $328,320 $335,010 2.04%
4115 SALARIES-OVERTIME $25,068 $15,473 $22,375 $22,375 0.00%
4130 SALARIES-TEMPORARY $0 $7,603 $5,000 $5,000 0.00%
4131 INSURANCE $73,537 $91,590 $93,044 $97,722 5.03%
4133 WORKERS COMPENSATION $25,512 $33,788 $34,375 $37,813 10.00%
4134 PERA $25,420 $23,315 $26,302 $26,804 1.91%
4135 FICA $27,734 $25,446 $27,211 $27,723 1.88%
TOTAL HUMAN RESOURCES $485,460 $503,665 $536,627 $552,447 2.95%
4200 RENTALS AND LEASES $5,059 $7,545 $5,500 $5,500 0.00%
4210 TELEPHONE $1,674 $4,252 $1,500 $1,500 0.00%
4211 ELECTRICAL-STREET LIGHTS $20,061 $20,280 $22,000 $22,000 0.00%
4211 ELECTRICAL-PUBLIC WORKS GARAGE $4,458 $3,268 $4,250 $4,250 0.00%
4211 ELECTRICAL-TRAFFIC SIGNALS $3,512 $3,888 $3,500 $3,500 0.00%
4212 GAS SERVICE $7,747 $3,400 $7,750 $7,750 0.00%
4220 PROFESSIONAL SERVICES $614 $1,374 $1,200 $1,200 0.00%
4220 ENGINEERING FEES $14,739 $16,860 $15,000 $0 -100.00%
4220 CITY ATTORNEY $0 $411 $600 $600 0.00%
4221 RETAINER-CITY ENGINEER $5,000 $5,000 $5,000 $0 -100.00%
4224 LABOR NEGOTIATIONS $0 $0 $0 $0 0.00%
4240 LEGAL PUBLICATIONS $69 $310 $0 $0 0.00%
4280 RUBBISH REMOVAL $2,902 $2,108 $3,000 $3,000 0.00%
TOTAL CONTRACTUAL SERVICES $65,833 $68,696 $69,300 $49,300 -28.86%
4300 OFFICE SUPPLIES $698 $537 $600 $600 0.00%
4305 OPERATING SUPPLIES $13,770 $17,702 $12,500 $12,500 0.00%
4306 RECRUITMENT COSTS $510 $765 $0 $0 0.00%
4318 POSTAGE $409 $48 $50 $50 0.00%
4320 GAS AND OIL $30,031 $20,529 $32,500 $32,500 0.00%
4330 EQUIPMENT REPAIR $65,105 $49,535 $30,000 $30,000 0.00%
4331 MISC OFFICE/COMPUTER EQUIPMENT $0 $92 $1,000 $1,000 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $2,048 $3,971 $3,000 $3,000 0.00%
CUSTODIAL SERVICES $1,451 $1,926 $1,750 $1,750 0.00%
4336 SNOW REMOVAL DAMAGE REPAIR $1,614 $1,857 $5,000 $5,000 0.00%
4340 STORM DAMAGE $0 $274 $0 $0 0.00%
TOTAL COMMODITIES $115,636 $97,236 $86,400 $86,400 0.00%
4400 CONFERENCES AND SCHOOLS $305 $680 $1,200 $1,200 0.00%
4404 MEMBERSHIP DUES $191 $94 $150 $150 0.00%
4410 CLOTHING AND EQUIPMENT $2,130 $2,578 $1,800 $1,800 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $111 $299 $100 $100 0.00%
4420 STREET SIGNS AND POSTS $12,832 $5,579 $9,500 $9,500 0.00%
4421 SAND AND SALT $155,311 $133,998 $135,000 $135,000 0.00%
4422 STREET MAINTENANCE MATERIAL $18,806 $24,860 $25,000 $25,000 0.00%
4423 CRACK SEALING/CHIP SEALING $251,383 $0 $100,000 $100,000 0.00%
4424 STREET SWEEPTING AND STRIPING $31,110 $35,115 $32,000 $32,000 0.00%
4425 WATER SERVICE-PUBLIC WORKS $215 $240 $250 $250 0.00%
4426 BONFIRE CLEAN UP $1,049 $2,406 $1,000 $1,000 0.00%
4490 SUNDRY EXPENSE $488 $343 $250 $250 0.00%
4500 TREE REMOVAL $14,535 $16,081 $25,000 $30,000 20.00%
TOTAL OTHER CHARGES $488,466 $222,273 $331,250 $336,250 1.51%
4620 CAPITAL OUTLAY $51,494 $1,777 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $51,494 $1,777 $0 $0 0.00%
CAT OBJ DESCRIPTION
page 131
TOTAL EXPENDITURES $1,206,889 $893,647 $1,023,577 $1,024,397 0.08%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
S650 BOBCAT SKID-STEER LOADER $44,000 EQUIPMENT RESERVE FUNDING
page 132
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
PW - PARKS
4110 SALARIES-REGULAR $249,582 $259,058 $263,292 $270,914 2.89%
4115 SALARIES-OVERTIME $17,877 $13,475 $10,000 $10,000 0.00%
4130 SALARIES-TEMPORARY $57,529 $57,004 $45,000 $55,000 22.22%
4131 INSURANCE $58,205 $54,561 $72,658 $76,311 5.03%
4133 WORKERS COMPENSATION $10,114 $13,523 $13,750 $15,125 10.00%
4134 PERA $18,655 $20,037 $20,497 $21,069 2.79%
4135 FICA $26,236 $26,818 $24,349 $25,698 5.54%
4138 UNENPLOYMENT INSURANCE $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $438,199 $444,476 $449,546 $474,117 5.47%
4200 RENTALS AND LEASES $8,946 $9,041 $8,500 $8,500 0.00%
4210 TELEPHONE $3,383 $3,566 $3,500 $3,500 0.00%
4211 ELECTRICAL-PW/WARMING HOUSES $3,859 $3,268 $4,000 $4,000 0.00%
4211 ELECTRICAL-COMF. STAT./AERATOR $6,202 $5,411 $5,500 $5,500 0.00%
4212 GAS SERVICE $9,267 $4,503 $8,000 $8,000 0.00%
4220 PROFESSIONAL SERVICES $4,870 $671
ENGINEERING $7,032 $5,576 $7,500 $0 -100.00%
CITY ATTORNEY $75 $563 $0 $0 0.00%
HR TRAINING/TESTING $525 $400 $500 $500 0.00%
4221 RETAINER-CITY ENGINEER $4,000 $4,000 $4,000 $0 -100.00%
4240 LEGAL PUBLICATION $0 $240 $0 $0 0.00%
4268 OTHER CONTRACT SERVICES
PARK MAINTENANCE $20,731 $19,180 $20,000 $20,000 0.00%
CITY NEWSLETTER $2,582 $2,394 $2,500 $2,500 0.00%
4280 RUBBISH REMOVAL $2,440 $1,572 $2,500 $2,500 0.00%
TOTAL CONTRACTUAL SERVICES $73,913 $60,385 $66,500 $55,000 -17.29%
4300 OFFICE SUPPLIES $1,084 $1,696 $1,250 $1,250 0.00%
4305 OPERATING SUPPLIES $16,405 $21,217 $13,000 $13,000 0.00%
4306 RECRUITMENT COSTS $0 $0 $0 $0 0.00%
4318 POSTAGE $102 $107 $150 $150 0.00%
4320 GAS AND OIL $18,402 $13,926 $19,000 $19,000 0.00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
EQUIPMENT REPAIRS/MAINTENANCE $26,277 $37,833 $30,000 $30,000 0.00%
RECREATION ROCK $1,249 $0 $2,500 $2,500 0.00%
WEED CONTROL $2,609 $0 $0 $0 0.00%
CHEMICALS AND FERTILIZER $9,345 $5,845 $14,000 $14,000 0.00%
WARMING HOUSE/RINK MAINTENANCE $842 $0 $3,500 $3,500 0.00%
VANDALISM REPAIR $0 $0 $3,000 $3,000 0.00%
TREE AND LANDSCAPE PLANTINGS $1,264 $1,647 $2,000 $2,000 0.00%
TREE REMOVAL $6,220 $0 $15,000 $20,000 33.33%
TOP DRESS BALL FIELDS; NET/PAD INSTALL $5,450 $14,461 $7,000 $7,000 0.00%
PARKS EQUIPMENT $0 $0 $5,000 $5,000 0.00%
PARK PLAY EQUIPMENT/REPAIR $699 $0 $1,000 $1,000 0.00%
PLAYGROUND WOOD CHIPS $3,844 $5,400 $4,000 $4,000 0.00%
PICNIC TABLES $0 $0 $500 $500 0.00%
TRAIL SWEEPING $0 $0 $2,000 $2,000 0.00%
TRAIL MAINTENANCE $0 $0 $10,000 $10,000 0.00%
STRIPING PAINT/CHALK $4,615 $5,836 $3,500 $3,500 0.00%
SPRINKLER REPAIR $1,183 $2,255 $3,500 $3,500 0.00%
TENNIS COURT MAINTENANCE $0 $0 $4,000 $4,000 0.00%
NURSERY TREES $0 $0 $1,500 $1,500 0.00%
ERADICATE INVASIVE PLANTS $10,000 $13,636 $11,000 $11,000 0.00%
TOWN CENTRE LANDSCAPE MAINT.$0 $0 $2,000 $9,000 350.00%
PILOT KNOB RESTORATION $0 $10,799 $10,050 $8,050 -19.90%
ROGERS LAKE AERATION/MAINT.$0 $0 $1,000 $1,000 0.00%
ROGERS LAKE WEED CONTROL $1,518 $1,518 $1,500 $3,000 100.00%
CAT OBJ DESCRIPTION
page 133
SOIL/SAND/SEEDS $3,069 $1,980 $0 $0 0.00%
OTHER REPAIRS AND MAINTENANCE $2,267 $6,703 $10,000 $10,000 0.00%
4331 MISC OFFICE/COMPUTER EQUIP $0 $92 $1,000 $1,000 0.00%
4335 BUILDING MAINTENANCE
BUILDING MAINTENANCE $2,556 $3,943 $3,000 $3,000 0.00%
CUSTODIAL SERVICES $913 $1,904 $1,800 $1,800 0.00%
TOTAL COMMODITIES $119,911 $150,798 $186,750 $198,250 6.16%
4400 CONFERENCES AND SCHOOLS $8,646 $6,473 $7,250 $7,250 0.00%
4404 MEMBERSHIP DUES $550 $595 $500 $500 0.00%
4410 CLOTHING AND EQUIPMENT $1,140 $1,707 $1,100 $1,100 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $274 $278 $250 $250 0.00%
4422 STREET MAINTENANCE MATERIAL $0 $3,050 $1,500 $1,500 0.00%
4425 WATER SERVICE
PUBLIC WORKS $215 $240 $250 $250 0.00%
PARKS $14,487 $11,917 $18,000 $18,000 0.00%
4490 SUNDRY EXPENSE $867 $657 $1,000 $1,000 0.00%
4490 COMMISSIONER PER DIEM $1,725 $1,700 $2,100 $2,100 0.00%
4500 TREE REMOVAL $0 $134 $0 $0 0.00%
TOTAL OTHER CHARGES $27,904 $26,751 $31,950 $31,950 0.00%
4600 CAPITAL OUTLAY $66,053 $37,631 $23,000 $0 -100.00%
TOTAL CAPITAL OUTLAY $66,053 $37,631 $23,000 $0 -100.00%
TOTAL EXPENDITURES $725,979 $720,041 $757,746 $759,317 0.21%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
TRACTOR TO REPLACE XMARK MOWER $22,800 EQUIPMENT RESERVE FUNDING
page 134
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
RECREATION
RECREATION
4435 MHAA T-BALL $1,155 $0 $1,200 $1,200 0.00%
4435 SOFTBALL LEAGUES $7,219 $6,714 $7,000 $7,000 0.00%
4435 TENNIS LESSONS $2,171 $2,542 $2,500 $2,500 0.00%
4435 SUMMER CONCERTS $1,500 $1,800 $3,000 $3,000 0.00%
4435 SAFETY CAMP $1,184 $648 $1,500 $2,000 33.33%
4435 TENNIS TEAM $496 $0 $500 $500 0.00%
4435 SENIORS PROGRAMMING $0 $201 $1,000 $1,000 0.00%
4435 SUMMER PLAYHOUSE $1,200 $1,505 $2,000 $2,000 0.00%
4435 PROGRAM SUPPLIES/EQUIPMENT $6 $2,391 $2,000 $2,000 0.00%
4435 FIELD TRIPS $5,702 $6,042 $4,000 $6,000 50.00%
4435 SUMMER PLAYGROUND PROGRAM $2,768 $2,962 $3,000 $3,000 0.00%
4435 RECREATION OFFICE SUPPLIES $0 $0 $1,000 $500 -50.00%
4435 KIDS FISHING DERBY $982 $1,489 $1,500 $1,500 0.00%
4435 MHAA CONTRIBUTION $10,000 $10,000 $0 $0 0.00%
4435 YOUTH AND STAFF SHIRTS $850 $686 $500 $500 0.00%
4435 SKATEBOARD CAMPS/CLINICS $2,775 $3,826 $3,000 $3,000 0.00%
4435 BIKE RODEO $150 $0 $200 $200 0.00%
PARK CELEBRATION $17,107 $17,283 $3,000 $3,000 0.00%
MISCELLANEOUS $0 $1,484 $0 $0 0.00%
4436 ONLINE REGISTRATION FEES $1,294 $1,380 $1,500 $1,500 0.00%
TOTAL RECREATION CHARGES $56,559 $60,953 $38,400 $40,400 5.21%
CAT OBJ DESCRIPTION
page 135
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
PLANNING
4110 SALARIES-REGULAR $43,864 $47,335 $50,680 $53,650 5.86%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $4,686 $6,273 $13,939 $14,640 5.03%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $3,186 $3,550 $3,801 $4,024 5.87%
4135 FICA $3,531 $3,763 $3,877 $4,104 5.86%
TOTAL HUMAN RESOURCES $55,268 $60,921 $72,297 $76,418 5.70%
4220 PROFESSIONAL SERVICES
CITY PLANNER $4,755 $10,336 $7,000 $10,000 42.86%
COMP PLAN UPDATE $0 $0 $5,000 $38,500 670.00%
CITY ENGINEERING $17,260 $11,306 $8,500 $0 -100.00%
CITY ATTORNEY $14,060 $5,213 $4,000 $8,000 100.00%
AIR NOISE CONSULTANT/RELATED $770 $770 $800 $800 0.00%
PLANNING COMMISSIONER-MINUTES $988 $1,086 $1,800 $1,500 -16.67%
RESOLUTION FILING WITH COUNTY $506 $1,676 $2,600 $1,800 -30.77%
OTHER PROFESSIONAL SERVICES $596 $21 $0 $0 0.00%
4221 RETAINER
CITY ENGINEER $16,000 $16,000 $16,000 $0 -100.00%
4222 PROSECUTIONS $0 $0 $3,750 $3,750 0.00%
4240 LEGAL PUBLICATIONS $1,707 $1,951 $900 $2,300 155.56%
TOTAL CONTRACTUAL SERVICES $56,642 $48,359 $50,350 $66,650 32.37%
4300 OFFICE SUPPLIES $695 $1,236 $1,200 $1,200 0.00%
4318 POSTAGE $711 $794 $1,000 $1,000 0.00%
4330 EQUIPMENT REPAIR - VEHICLE MNTCE $0 $0 $500 $500 0.00%
TOTAL COMMODITIES $1,406 $2,030 $2,700 $2,700 0.00%
4400 CONFERENCES AND SCHOOLS $725 $695 $1,000 $1,000 0.00%
4402 BOOKS AND SUBSCRIPTIONS $42 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $408 $803 $400 $450 12.50%
4415 MILEAGE AND AUTO ALLOWANCES $122 $132 $300 $300 0.00%
4490 PLANNING COMMISSION PER DIEM $1,650 $1,525 $2,100 $2,100 0.00%
4490 ARC PER DIEM $1,750 $1,475 $2,100 $2,100 0.00%
4490 SUNDRY $128 $110 $400 $400 0.00%
TOTAL OTHER CHARGES $4,825 $4,740 $6,400 $6,450 0.78%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $118,140 $116,050 $131,747 $152,218 15.54%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 136
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
RECYCLING
4110 SALARIES-REGULAR $10,966 $11,834 $12,670 $13,413 5.86%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4131 INSURANCE $3,154 $1,568 $3,485 $3,660 5.02%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $797 $887 $950 $1,006 5.89%
4135 FICA $883 $941 $970 $1,026 5.77%
TOTAL HUMAN RESOURCES $15,800 $15,230 $18,075 $19,105 5.70%
4220 CLEAN UP DAY/RECYCLING SUPPLIES $6,944 $7,634 $7,500 $12,000 60.00%
4220 SHARED RECYCLING POSITION $0 $0 $0 $7,500 100.00%
4268 CITY NEWSLETTER $482 $559 $700 $200 -71.43%
TOTAL CONTRACTUAL SERVICES $7,426 $8,193 $8,200 $19,700 140.24%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
4318 POSTAGE $0 $0 $1,000 $0 -100.00%
TOTAL COMMODITIES $0 $0 $1,000 $0 -100.00%
4415 MILEAGE AND AUTO ALLOWANCE $0 $0 $100 $100 0.00%
4490 SUNDRY $31 $0 $500 $500 0.00%
TOTAL OTHER CHARGES $31 $0 $600 $600 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $23,257 $23,423 $27,875 $39,405 41.36%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 137
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
ANIMAL CONTROL
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4225 IMPOUNDING FEE $4,793 $4,562 $6,500 $6,500 0.00%
TOTAL CONTRACTUAL SERVICES $4,793 $4,562 $6,500 $6,500 0.00%
4300 OFFICE SUPPLIES $0 $0 $500 $500 0.00%
TOTAL COMMODITIES $0 $0 $500 $500 0.00%
4490 SUNDRY $69 $71 $2,000 $2,000 0.00%
TOTAL OTHER CHARGES $69 $71 $2,000 $2,000 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $4,862 $4,633 $9,000 $9,000 0.00%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 138
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
ENGINEERING
4110 SALARIES-REGULAR $354,553 $367,969 $380,469 $210,766 -44.60%
4115 SALARIES-OVERTIME $13,025 $11,821 $10,000 $10,000 0.00%
4130 SALARIES-TEMPORARY $6,192 $5,316 $10,000 $0 -100.00%
4131 INSURANCE $68,562 $62,892 $80,325 $47,763 -40.54%
4133 WORKERS COMPENSATION $2,737 $3,626 $3,688 $4,057 10.01%
4134 PERA $25,670 $27,975 $29,285 $16,557 -43.46%
4135 FICA $26,955 $29,763 $30,636 $16,889 -44.87%
4139 OPEB $5,835 -$31 $0 $0 0.00%
TOTAL HUMAN RESOURCES $503,531 $509,331 $544,403 $306,032 -43.79%
4200 RENTALS AND LEASES $850 $710 $800 $500 -37.50%
4209 CITY HALL OCCUPANCY $46,980 $46,980 $49,329 $49,329 0.00%
4210 TELEPHONE $3,976 $4,066 $4,000 $3,000 -25.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $3,050 $3,066 $3,050 $3,050 0.00%
ASBUILT SCANNING $0 $0 $1,000 $0 -100.00%
OTHER PROFESSIONAL SERVICES $777 $1,089 $2,000 $2,000 0.00%
4250 LIABILITY AND AUTO INSURANCE $8,737 $8,737 $11,160 $9,000 -19.35%
TOTAL CONTRACTUAL SERVICES $64,370 $64,648 $71,339 $66,879 -6.25%
4300 OFFICE SUPPLIES $1,927 $2,195 $2,500 $2,000 -20.00%
4301 COMPUTER SOFTWARE $3,241 $36,707 $3,000 $3,000 0.00%
4305 OPERATING SUPPLIES $735 $1,000 $700 $500 -28.57%
4318 POSTAGE $21 $27 $300 $300 0.00%
4320 GAS AND OIL $1,394 $1,391 $1,650 $1,200 -27.27%
4330 EQUIPMENT REPAIR $321 $341 $1,500 $1,000 -33.33%
4331 MISCELLANEOUS OFFICE/COMPUTER EQUIPMENT
COMPUTER REPLACEMENT $2,104 $1,712 $3,000 $2,000 -33.33%
MISCELLANEOUS EQUIPMENT $0 $0 $1,250 $1,000 -20.00%
TOTAL COMMODITIES $9,744 $43,373 $13,900 $11,000 -20.86%
4400 CONFERENCES AND SCHOOLS $3,824 $5,635 $5,000 $3,500 -30.00%
4402 BOOKS AND SUBSCRIPTIONS $18 $18 $250 $250 0.00%
4404 MEMBERSHIP DUES $909 $379 $900 $500 -44.44%
4410 CLOTHING AND EQUIPMENT $0 $295 $250 $250 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $937 $1,706 $900 $500 -44.44%
4490 SUNDRY EXPENSE $172 $133 $250 $250 0.00%
4491 DEPRECIATION $6,552 $9,745 $4,550 $0 -100.00%
TOTAL OTHER CHARGES $12,412 $17,911 $12,100 $5,250 -56.61%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $590,056 $635,263 $641,742 $389,161 -39.36%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
CAT OBJ DESCRIPTION
page 139
UTILITY FUND FUND 15
REVENUES
REVENUE SOURCE 2014 ACTUAL 2015 ACTUAL 2015 BUDGET 2016 BUDGET 2017 BUDGET % CHANGE
SEWER RENTAL $1,594,422 $1,665,165 $1,772,978 $1,861,627 $1,898,859 2.00%
WATER SURCHARGE TRANSFER $0 $0 $25,000 $25,000 $25,000 0.00%
SEWER PERMITS $600 $1,800 $200 $200 $200 0.00%
LILYDALE LIFT STATION MAINT.$2,500 $2,500 $3,000 $3,000 $3,000 0.00%
MISCELLANEOUS INCOME $12,768 $37,202 $10,000 $10,000 $10,000 0.00%
INTERST INCOME $10,000 $10,000 $10,000 $10,000 $10,000 0.00%
UNAPPROPRIATED TRANSFER $16,199 $13,850 -$11,150 -$11,150 -$11,150 0.00%
TOTAL UTILITY FUND REVENUE $1,636,488 $1,730,517 $1,810,028 $1,898,677 $1,935,909 1.96%
page 140
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
SEWER UTILITY
4110 SALARIES-REGULAR $122,675 $117,010 $125,763 $129,524 2.99%
4115 SALARIES-OVERTIME $135 $5,128 $5,000 $5,000 0.00%
4130 SALARIES-TEMPORARY $5,418 $5,544 $5,500 $5,500 0.00%
4131 INSURANCE $22,980 $22,106 $32,931 $34,587 5.03%
4133 WORKERS COMPENSATION $5,938 $7,724 $7,875 $8,863 12.55%
4134 PERA $8,408 $9,144 $9,807 $10,089 2.88%
4135 FICA $10,223 $10,732 $10,424 $10,711 2.75%
4139 OPEB $2,285 $430 $0 $0 0.00%
TOTAL HUMAN RESOURCES $178,062 $177,818 $197,300 $204,274 3.53%
4200 RENTALS AND LEASES $7,305 $2,492 $7,000 $7,000 0.00%
4209 CITY HALL OCCUPANCY COSTS $0 $6,904 $6,904 $6,904 0.00%
4210 TELEPHONE $6,460 $7,133 $7,000 $7,000 0.00%
4211 ELECTRIC SERVICE
PUBLIC WORKS GARAGE $4,159 $3,268 $4,250 $4,250 0.00%
LIFT STATIONS $11,955 $10,835 $10,500 $10,500 0.00%
4212 GAS SERVICE
PUBLIC WORKS GARAGE $7,746 $3,400 $5,500 $5,500 0.00%
LIFT STATIONS $1,257 $921 $1,000 $1,000 0.00%
4214 SOFTWARE MAINTENANCE $0 $0 $5,000 $5,000 0.00%
4220 PROFESSIONAL SERVICES $146 $783
CITY ENGINEER $19,950 $20,143 $11,000 $11,000 0.00%
CITY AUDIT $2,600 $2,614 $2,600 $2,600 0.00%
IT MANAGER $0 $0 $1,500 $1,500 0.00%
TRAINING $350 $400 $350 $350 0.00%
4221 RETAINER-CITY ENGINEER $2,500 $2,500 $2,500 $2,500 0.00%
4250 LIABILITY AND AUTO INSURANCE $6,561 $5,473 $7,000 $7,000 0.00%
4268 CITY NEWSLETTER $689 $399 $550 $550 0.00%
4280 RUBBISH REMOVAL $2,662 $1,572 $2,500 $2,500 0.00%
TOTAL CONTRACTUAL SERVICES $74,338 $68,837 $75,154 $75,154 0.00%
4300 OFFICE SUPPLIES $1,798 $1,833 $2,000 $2,000 0.00%
4305 OPERATING SUPPLIES $9,077 $13,695 $5,000 $5,000 0.00%
4318 POSTAGE $4,379 $4,913 $4,500 $4,500 0.00%
4320 GAS AND OIL $4,553 $3,118 $5,000 $5,000 0.00%
4330 EQUIPMENT REPAIRS AND MAINTENANCE
SEWER CLEANING/TELEVISING $35,517 $33,181 $62,000 $62,000 0.00%
SEWER LINING $0 $0 $110,000 $110,000 0.00%
ROOT CHEMICALS $2,148 $3,240 $4,000 $4,000 0.00%
HYDRANT MARKERS $639 $0 $600 $750 25.00%
SOFTWARE SUPPORT $795 $795 $2,000 $2,000 0.00%
LIFT STATIONS MAINTENANCE $17,344 $94,909 $10,000 $10,000 0.00%
MISCELLANEOUS EQUIPMENT REPAIRS $21,072 $9,352 $30,000 $30,000 0.00%
4331 FURNITURE/EQUIPMENT $0 $392 $1,200 $1,200 0.00%
4335 PUBLIC WORKS GARAGE MAINTENANCE
BUILDING MAINTENANCE $1,671 $3,984 $3,750 $3,750 0.00%
CUSTODIAL SERVICES $1,491 $1,904 $2,000 $2,000 0.00%
TOTAL COMMODITIES $100,483 $171,316 $242,050 $242,200 0.06%
CAT OBJ DESCRIPTION
page 141
4400 CONFERENCES AND SCHOOLS $1,412 $2,101 $2,500 $2,500 0.00%
4404 MEMBERSHIP DUES $91 $94 $100 $100 0.00%
4410 CLOTHING AND EQUIPMENT $380 $840 $350 $350 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $326 $237 $250 $250 0.00%
4425 WATER SERVICE $215 $240 $250 $250 0.00%
4437 CREDIT CARD FEES $231 $617 $750 $750 0.00%
4449 MWCC CHARGES $1,034,517 $1,161,541 $1,164,404 $1,222,377 4.98%
4490 SUNDRY EXPENSE $6,965 $6,578 $3,750 $3,750 0.00%
4491 DEPRECIATION $161,272 $161,450 $145,500 $145,500 0.00%
TOTAL OTHER CHARGES $1,205,410 $1,333,698 $1,317,854 $1,375,827 4.40%
4600 CAPITAL OUTLAY $0 $0 $35,000 $315,000 800.00%
TOTAL CAPITAL OUTLAY $0 $0 $35,000 $315,000 800.00%
TOTAL EXPENDITURES $1,558,293 $1,751,669 $1,867,358 $2,212,455 18.48%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
TRUNK MAIN SEWER RECONSTRUCTION $315,000
page 142
STORM WATER UTILITY FUND 29
REVENUES
REVENUE SOURCE 2014 ACTUAL 2015 ACTUAL 2015 BUDGET 2016 BUDGET 2017 BUDGET % CHANGE
STORM WATER UTILITY FEES $402,911 $405,569 $398,631 $398,631 $398,631 0.00%
MISCELLANSOUS INCOME $250,048 $99,421 $0 $0 $0 0.00%
INTEREST INCOME $5,142 $1,851 $1,500 $1,500 $1,500 0.00%
UNAPPROPRIATED TRANSFER -$196,109 -$359,281 -$9,650 -$9,650 -$9,650 0.00%
TOTAL STORM UTILITY FUND REVEN $461,992 $147,560 $390,481 $390,481 $390,481 0.00%
page 143
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
STORM WATER UTILITY
4110 SALARIES-REGULAR $18,823 $19,233 $19,894 $20,391 2.50%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $3,005 $3,006 $5,401 $5,673 5.04%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $1,366 $1,437 $1,492 $1,529 2.48%
4135 FICA $1,388 $1,430 $1,521 $1,560 2.56%
4139 OPEB $113 $105
TOTAL HUMAN RESOURCES $24,695 $25,211 $28,308 $29,153 2.99%
4209 CITY HALL COSTS $6,575 $6,575 $6,904 $6,904 0.00%
4214 SOFTWARE MAINTENANCE $0 $0 $200 $200 0.00%
4220 PROFESSIONAL SERVICES
CITY AUDIT $975 $980 $975 $975 0.00%
WMO MEETINGS $0 $0 $6,000 $6,000 0.00%
NPDES ENGINEERING FEES $49,036 $36,701 $35,000 $35,000 0.00%
RAIN GARDEN DESIGN/CONSTRUCTION $0 $0 $3,500 $3,500 0.00%
SURFACE WATER TREATMENT $0 $0 $5,000 $5,000 0.00%
OTHER PROFESSIONAL SERVICES $4,720 $1,927 $2,000 $2,000 0.00%
4221 RETAINER-CITY ENGINEER $1,000 $1,000 $1,000 $1,000 0.00%
4240 LEGAL PUBLICATIONS $105 $71 $250 $250 0.00%
TOTAL CONTRACTUAL SERVICES $62,411 $47,254 $60,829 $60,829 0.00%
4300 OFFICE SUPPLIES $0 $0 $250 $250 0.00%
4318 POSTAGE $1 $9 $25 $25 0.00%
4330 EQUIPMENT REPAIR $5,350 $932 $3,000 $3,000 0.00%
4337 STORM SEWER MAINTENANCE $46,347 $34,816 $45,000 $45,000 0.00%
4339 POND MAINTENANCE $0 $0 $80,000 $80,000 0.00%
TOTAL COMMODITIES $51,698 $35,757 $128,275 $128,275 0.00%
4404 MEMBERSHIP DUES $18,833 $15,687 $14,000 $15,400 10.00%
4460 CONSTRUCTION COSTS $0 $131,914 $0 $0 0.00%
4490 SUNDRY EXPENSE $13 $0 $475 $475 0.00%
4491 DEPRECIATION $35,637 $35,637 $32,000 $35,637 11.37%
TOTAL OTHER CHARGES $54,482 $183,238 $46,475 $51,512 10.84%
4600 CAPITAL OUTLAY $0 $0 $209,000 $117,840 -43.62%
TOTAL CAPITAL OUTLAY $0 $0 $209,000 $117,840 -43.62%
TOTAL EXPENDITURES $193,286 $291,460 $472,887 $387,609 -18.03%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
MENDOTA HEIGHTS ROAD REHAB 2 $10,000
KENSINGTON NEIGHBORHOOD REHAB $5,000
LAKE AUGUSTA ALUM TREATMENT $35,000
HIGHWAY 13 DRAINAGE IMPROV(LILYDALE)$27,840
CHEROKEE HEIGHTS CULVERT REPAIR $40,000
CAT OBJ DESCRIPTION
page 144
PAR 3
REVENUES
REVENUE SOURCE 2014 ACTUAL 2015 ACTUAL 2015 BUDGET 2016 BUDGET 2017 BUDGET % CHANGE
GREEN FEES $83,624 $106,248 $105,000 $110,000 $110,000 0.00%
RECREATION PROGRAMS $37,328 $37,434 $35,000 $38,000 $38,000 0.00%
CONCESSIONS $17,252 $23,618 $21,000 $22,000 $23,000 4.55%
SUNDRY REVENUE $13,123 $134 $0 $0 $0 0.00%
INTEREST $614 $310 $250 $250 $250 0.00%
TOTAL PAR THREE FUND REVENUE $151,941 $167,744 $161,250 $170,250 $171,250 0.59%
page 145
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
PAR 3
4110 SALARIES-ADMIN $24,500 $25,120 $26,391 $21,698 -17.78%
4115 SALARIES-OVERTIME (HOLIDAY)$15 $0 $0 $0 0.00%
4110 SALARIES-CLUBHOUSE $24,085 $28,819 $30,000 $30,000 0.00%
4110 SALARIES - MAINTENANCE $13,398 $15,275 $18,000 $18,000 0.00%
4131 INSURANCE $5,876 $5,885 $7,144 $6,039 -15.47%
4133 WORKERS COMPENSATION $1,228 $1,536 $1,563 $1,720 10.04%
4134 PERA $2,977 $3,668 $4,229 $3,877 -8.32%
4135 FICA $4,338 $5,146 $5,691 $5,332 -6.31%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
4139 OPEB $689 $210 $0 $0 0.00%
TOTAL HUMAN RESOURCES $77,107 $85,659 $93,018 $86,666 -6.83%
4200 RENTALS AND LEASES $2,583 $2,782 $2,600 $500 -80.77%
4210 TELEPHONE $2,875 $2,837 $2,400 $2,900 20.83%
4211 ELECTRIC SERVICE
CLUBHOUSE $707 $633 $900 $700 -22.22%
MAINTENANCE $4,545 $5,269 $4,000 $5,500 37.50%
4212 GAS SERVICE $890 $610 $1,000 $700 -30.00%
4220 PROFESSIONAL SERVICES $216 $0
CITY AUDIT $2,425 $2,513 $2,500 $2,500 0.00%
CITY ATTORNEY $0 $0 $0 $0 0.00%
CONSULTANT FEE $0 $0 $0 $0 0.00%
LIQUOR LICENSE FEES/COMPLIANCE $332 $332 $350 $350 0.00%
4250 LIABILITY AND AUTO INSURANCE $3,263 $3,135 $3,500 $3,200 -8.57%
4268 CONTRACT SERVICES
GROUNDS MAINTENANCE MGMT $5,972 $6,000 $6,000 $4,000 -33.33%
GROUNDS MAINTENANCE WAGES $0 $0 $0 $0 0.00%
CITY NEWSLETTER $413 $319 $400 $400 0.00%
4280 RUBBISH REMOVAL $560 $604 $900 $900 0.00%
TOTAL CONTRACTUAL SERVICES $24,781 $25,034 $24,550 $21,650 -11.81%
4300 OFFICE SUPPLIES $561 $30 $500 $500 0.00%
4305 GOLF SUPPLIES $772 $2,302 $500 $500 0.00%
4306 RECRUITMENT COSTS $0 $0 $0 $0 0.00%
4310 CONCESSIONS
FOOD $2,936 $2,725 $2,500 $3,000 20.00%
POP $1,110 $1,211 $1,000 $1,500 50.00%
BEER $636 $666 $1,000 $1,000 0.00%
4320 GAS AND OIL $1,735 $1,386 $2,500 $1,500 -40.00%
4330 REPAIRS AND MAINTENANCE
GROUNDSKEEPING EQUIPMENT REPAIR $1,275 $2,787 $5,000 $5,000 0.00%
4334 COURSE MAINTENANCE $5,222 $814
CHEMICALS AND FERTILIZER $3,052 $2,786 $5,000 $5,000 0.00%
IRRIGATION SYSTEM REPAIR $1,049 $936 $1,000 $1,000 0.00%
COURSE BEAUTIFICATION $147 $888 $3,000 $3,000 0.00%
SOIL/SAND $863 $0 $500 $500 0.00%
4335 BUILDING MAINTENANCE $5,222 $3,118 $2,000 $2,000 0.00%
TOTAL COMMODITIES $24,579 $19,649 $24,500 $24,500 0.00%
CAT OBJ DESCRIPTION
page 146
4400 CONFERENCES AND SCHOOLS $250 $0 $100 $100 0.00%
4404 MEMBERSHIP DUES $160 $190 $300 $300 0.00%
4410 CLOTHING AND EQUIPMENT $0 $937 $200 $200 0.00%
4415 MILEAGE AND AUTO ALLOWANCE $7 $0 $200 $200 0.00%
4425 WATER SERVICE $295 $326 $500 $400 -20.00%
4427 SEWER SERVICE $1,137 $1,157 $1,200 $1,200 0.00%
4436 ONLINE REGISTRATION FEE $910 $989 $1,000 $1,000 0.00%
4437 CREDIT CARD FEES $1,813 $2,522 $2,000 $2,600 30.00%
4490 SUNDRY EXPENSE $2,067 $2,560 $2,000 $2,000 0.00%
4480 CONTINGENCY $14,770 $0 $0 $0 0.00%
4491 DEPRECIATION $10,081 $7,881 $11,000 $11,000 0.00%
4500 TREE REMOVAL $0 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $31,488 $16,562 $18,500 $19,000 2.70%
4620 CAPITAL OUTLAY $0 $0 $10,000 $10,000 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $10,000 $10,000 0.00%
TOTAL EXPENDITURES $157,955 $146,904 $170,568 $161,816 -5.13%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
page 147
CITY OF MENDOTA HEIGHTS
2017 BUDGET
2017 REVENUE PROJECTIONS
CITY HALL
FUND NO. 8
FUND BALANCE 12/31/2016 $30,000
RENT $215,775
INTEREST $300
BALANCE AVAILABLE $246,075
page 148
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
CITY HALL
4110 SALARIES-REGULAR $62,450 $58,834 $59,895 $61,381 2.48%
4115 SALARIES-OVERTIME $0 $165 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $9,350 $9,377 $17,424 $18,300 5.03%
4133 WORKERS COMPENSATION $2,716 $4,053 $4,125 $4,538 10.01%
4134 PERA $4,176 $4,399 $4,492 $4,604 2.49%
4135 FICA $4,956 $5,014 $4,581 $4,696 2.51%
4139 OPEB $793 $339 $0 $0 0.00%
TOTAL HUMAN RESOURCES $84,442 $82,181 $90,517 $93,519 3.32%
4210 TELEPHONE $0 $0 $0 $0 0.00%
4211 ELECTRIC SERVICE $23,533 $26,760 $24,500 $25,000 2.04%
4212 GAS SERVICE $11,096 $6,815 $10,000 $10,000 0.00%
4220 PROFESSIONAL SERVICES
CITY ENGINEER $9,755 $9,175 $5,000 $9,000 80.00%
OTHER PROFESSIONAL SERVICES $0 $0 $0 $0 0.00%
4250 LIABILITY AND AUTO INSURANCE $5,684 $4,691 $6,000 $6,000 0.00%
4280 RUBBISH SERVICE $2,172 $2,536 $2,200 $2,200 0.00%
TOTAL CONTRACTUAL SERVICES $52,239 $49,977 $47,700 $52,200 9.43%
4305 COMPUTER $0 $0 $1,200 $1,200 0.00%
4335 BUILDING MAINTENANCE $49,246 $40,878 $45,000 $45,000 0.00%
TOTAL COMMODITIES $49,246 $40,878 $46,200 $46,200 0.00%
4404 MEMBERSHIP DUES $0 $0 $50 $50 0.00%
4415 MILEAGE $147 $382 $400 $400 0.00%
4425 WATER SERVICE $2,783 $2,336 $4,000 $4,000 0.00%
4480 CONTINGENCY/RESERVE $0 $0 $10,000 $10,000 0.00%
4490 SUNDRY EXPENSES $0 $1,133 $250 $250 0.00%
4491 DEPRECIATION $57,306 $64,776 $60,000 $60,000 0.00%
TOTAL OTHER CHARGES $60,236 $68,627 $74,700 $74,700 0.00%
4600 CAPITAL OUTLAY $0 $0 $0 $50,000 100.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $50,000 100.00%
TOTAL EXPENDITURES $246,163 $241,663 $259,117 $316,619 22.19%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
GENERATOR REPLACEMENT $35,000
ELECTRICAL/LIGHTING UPGRADE $15,000
CAT OBJ DESCRIPTION
page 149
CITY OF MENDOTA HEIGHTS
2017 BUDGET
2017 REVENUE PROJECTIONS
EMERGENCY PREPAREDNESS
FUND NO. 7
FUND BALANCE 12/31/2016 $99,000
2017 TAX LEVY $25,000
INTEREST $990
BALANCE AVAILABLE $124,990
page 150
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
EMERGENCY PREPAREDNESS
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4211 ELECTRIC SERVICE $0 $0 $0 $0 0.00%
4220 PROFESSIONAL SERVICES $7,246 $5,588 $7,000 $7,000 0.00%
TOTAL CONTRACTUAL SERVICES $7,246 $5,588 $7,000 $7,000 0.00%
4305 OPERATING SUPPLIES $0 $0 $1,500 $1,500 0.00%
4330 REPAIRS AND MAINTENANCE $654 $0
SIREN MAINTENANCE AGREEMENT $0 $0 $4,000 $4,000 0.00%
N95 MASK TESTING $0 $0 $700 $700 0.00%
PHSYICALS $0 $0 $3,000 $3,000 0.00%
DAKOTA COUNTY SPECIAL OPS $0 $0 $3,000 $3,000 0.00%
EOC SUPPLIES $0 $0 $2,000 $2,000 0.00%
TOTAL COMMODITIES $654 $0 $14,200 $14,200 0.00%
4400 AMEM ANNUAL CONFERENCE $0 $0 $1,200 $1,200 0.00%
4400 TRAINING $100 $0 $6,000 $6,000 0.00%
4400 CONTINGENCY $0 $0 $1,000 $0 -100.00%
4400 DAKOTA COUNTY EMER. PREP. CMTE.$3,476 $3,556 $4,000 $4,000 0.00%
4400 DRILL CONSULTANT/EXPENSES $0 $0 $0 $0 0.00%
4490 MISCELLANEOUS $74 $0 $1,000 $200 -80.00%
TOTAL OTHER CHARGES $3,650 $3,556 $13,200 $11,400 -13.64%
4620 CAPITAL OUTLAY $0 $0 $24,339 $12,200 -49.87%
TOTAL CAPITAL OUTLAY $0 $0 $24,339 $12,200 -49.87%
TOTAL EXPENDITURES $11,550 $9,144 $58,739 $44,800 -23.73%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
SIREN ESCROW $12,200
CAT OBJ DESCRIPTION
page 151
CITY OF MENDOTA HEIGHTS
2017 BUDGET
2017 REVENUE PROJECTIONS
FIRE RELIEF
FUND NO. 6
FUND BALANCE 12/31/2016 $14,000
2017 TAX LEVY $126,000
2017 FIRE AID $94,000
BALANCE AVAILABLE $234,000
page 152
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
FIRE RELIEF
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4200 RENTALS AND LEASES $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $0 $0 $0 $0 0.00%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4490 FIRE AID $90,244 $95,298 $88,000 $90,000 2.27%
4490 CITY CONTRIBUTION $64,660 $85,200 $108,000 $126,000 16.67%
4490 SUPPLEMENTAL BENEFIT ADMIN $0 $0 $4,000 $4,000 0.00%
TOTAL OTHER CHARGES $154,904 $180,498 $200,000 $220,000 10.00%
4600 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $154,904 $180,498 $200,000 $220,000 10.00%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 153
CITY OF MENDOTA HEIGHTS
2017 BUDGET
2017 REVENUE PROJECTIONS
SPECIAL PARK FUND
FUND NO. 10
FUND BALANCE 12/31/2016 $150,000
2017 TAX LEVY $0
2017 INTEREST $1,500
BALANCE AVAILABLE $151,500
page 154
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
SPECIAL PARK
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4220 CITY AUDIT $1,125 $1,131 $1,125 $1,125 0.00%
4220 CITY ENGINEER $0 $0 $0 $0 0.00%
TOTAL CONTRACTUAL SERVICES $1,125 $1,131 $1,125 $1,125 0.00%
4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00%
TOTAL COMMODITIES $0 $0 $0 $0 0.00%
4460 CONSTRUCTION COSTS $0 $6,395 $0 $0 0.00%
4490 SUNDRY EXPENSES $0 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $0 $6,395 $0 $0 0.00%
4620 CAPITAL OUTLAY $0 $122,381 $17,000 $45,000 164.71%
TOTAL CAPITAL OUTLAY $0 $122,381 $17,000 $45,000 164.71%
TOTAL EXPENDITURES $1,125 $129,907 $18,125 $46,125 154.48%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
WARMING HOUSE REPLACEMENT FRIENDLY HILLS $35,000
TENNIS COURT REHAB MARIE PARK $10,000
CAT OBJ DESCRIPTION
page 155
CITY OF MENDOTA HEIGHTS
2017 BUDGET
DEBT SUMMARY
IMPROVEMENT BONDS 2016 LEVY 2017 LEVY END DATE
2006 $3,400 $0 2/1/2017
2009 $26,999 $26,533 2/1/2020
2010 $42,007 $42,457 2/1/2030
2011 $205,946 $210,919 2/1/2031
2012 $91,568 $86,820 2/1/2032
2013 $122,453 $119,933 2/1/2034
2014 Refunding $83,254 $83,031 2/1/2027
2014 $79,365 $79,720 2/1/1935
2015 Refunding $167,760 $164,469 2/1/2028
2015 $0 $47,912 2/1/2036
TOTAL $822,752 $861,795
EQUIPMENT CERTIFICATES 2016 LEVY 2017 LEVY END DATE
FIRE TRUCK $53,765 $52,253 2/1/2020
DUMP TRUCK $24,662 $23,898 2/1/2025
PAR THREE BONDS 2016 LEVY 2017 LEVY END DATE
PAR THREE $240,266 $246,960 2/1/2023
GRAND TOTAL $1,141,445 $1,184,907
page 156
2014 2015 2016 2017 %
ACTUAL ACTUAL BUDGET BUDGET CHANGE
STREET LIGHT MAINTENANCE
4110 SALARIES-REGULAR $0 $0 $0 $0 0.00%
4115 SALARIES-OVERTIME $0 $0 $0 $0 0.00%
4130 SALARIES-TEMPORARY $0 $0 $0 $0 0.00%
4131 INSURANCE $0 $0 $0 $0 0.00%
4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00%
4134 PERA $0 $0 $0 $0 0.00%
4135 FICA $0 $0 $0 $0 0.00%
4138 UNEMPLOYMENT $0 $0 $0 $0 0.00%
TOTAL HUMAN RESOURCES $0 $0 $0 $0 0.00%
4211 ELECTRICAL SERVICES $11,369 $12,715 $17,500 $17,500 0.00%
4220 PROFESSIONAL SERVICES $0 $0 $500 $500 0.00%
TOTAL CONTRACTUAL SERVICES $11,369 $12,715 $18,000 $18,000 0.00%
4330 REPAIRS AND MAINTENANCE $13,197 $26,910 $15,000 $15,000 0.00%
TOTAL COMMODITIES $13,197 $26,910 $15,000 $15,000 0.00%
4490 SUNDRY EXPENSES $0 $0 $0 $0 0.00%
TOTAL OTHER CHARGES $0 $0 $0 $0 0.00%
4620 CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL CAPITAL OUTLAY $0 $0 $0 $0 0.00%
TOTAL EXPENDITURES $24,566 $39,625 $33,000 $33,000 0.00%
CAPITAL OUTLAY ITEMS REQUESTED APPROVED
NONE
CAT OBJ DESCRIPTION
page 157
General Levy Bond Sales MSA Assessments Sanitary Sewer Storm Sewer Water Special Park City Hall Other Totals
2017
Mendota Heights Road Rehabilitation 2 238,000.00$ 148,000.00$ 219,000.00$ 10,000.00$ 5,000.00$ 620,000.00$
Mendota Heights Road Trail Rehabilitation 2 73,000.00$ 73,000.00$
Kensington Estates Neighborhood Rehabilitation 420,000.00$ 395,000.00$ 5,000.00$ 5,000.00$ 825,000.00$
Cherokee Heights Culvert Repair 40,000.00$ 40,000.00$
Sanitary Sewer Trunk Main Reconstruction - NW of Dodd/110 315,000.00$ 315,000.00$
Lake Augusta Alum Treatment 35,000.00$ 35,000.00$
Highway 13 Drainage Improvement (Lilydale)27,840.00$ 27,840.00$
Warming House Replacement Friendly Hills Park 35,000.00$ 35,000.00$
Tennis Court Rehabilitation - Marie Park 10,000.00$ 10,000.00$
S650 T4 Bobcat Skid-Steer Loader (streets)44,000.00$ 44,000.00$
Tractor to Replace Xmark Mower (parks)22,800.00$ 22,800.00$
Radio Replacements (police)111,019.00$ 111,019.00$
Chief's Vehicle (police)15,000.00$ 15,000.00$
Investigator Vehicle (police)12,000.00$ 12,000.00$
Body Camera Package (police)10,000.00$ 10,000.00$
Captain Vehicle (police)15,000.00$ 15,000.00$
LOGIS Backup Solution (IT)9,750.00$ 9,750.00$
LOGIS Server Hosting (IT)8,100.00$ 8,100.00$
Laserfiche (IT)12,000.00$ 12,000.00$
Security Cameras (IT)10,000.00$ 10,000.00$
Backup Equipment - if not moved to cloud (IT)10,000.00$ 10,000.00$
Telephone Network Upgrade (city hall/IT/police)25,000.00$ 25,000.00$
Email Exchange (IT)10,000.00$ 10,000.00$
21 Portable Radios (fire)80,000.00$ 80,000.00$
Electrical/Lighting Upgrade (cityhall/police)15,000.00$ 15,000.00$
Generator Replacement (city hall)35,000.00$ 35,000.00$
394,669.00$ 731,000.00$ 148,000.00$ 614,000.00$ 315,000.00$ 117,840.00$ 10,000.00$ 45,000.00$ 50,000.00$ -$ 2,425,509.00$
2018
Marie Avenue Rehabilitiation 2 490,000.00$ 330,000.00$ 91,000.00$ 5,000.00$ 5,000.00$ 921,000.00$
Marie Avenue Trail Rehabilitiation 2 70,000.00$ 70,000.00$
Wesley Neighborhood Rehabilitation 267,000.00$ 250,000.00$ 5,000.00$ 5,000.00$ 527,000.00$
Dodd Road Trail - Maple to Marie 292,000.00$ 292,000.00$
Wing/Plow Quick Connect for Loader (streets)15,000.00$ 15,000.00$
Full-Ton Pickup Truck with Dump Box and Plow (streets)60,000.00$ 60,000.00$
Back Hoe/Tractor with Grapple Bucket (streets)92,000.00$
X-Mark Mower (parks)15,000.00$ 15,000.00$
Drug Task Force Vehicle (police)10,000.00$ 10,000.00$
Replace Chief 1 (Tahoe) (fire)30,000.00$ 30,000.00$
Replace Rescue 10 (fire)350,000.00$ 350,000.00$
11 Mobile Radios (fire)49,500.00$ 49,500.00$
Sidewalk/Concrete/Parking Lot Replacement (city hall)165,000.00$ 165,000.00$
Parking Lot Upgrade/Expansion (city hall/police)75,000.00$ 75,000.00$
621,500.00$ 827,000.00$ 622,000.00$ 341,000.00$ -$ 10,000.00$ 10,000.00$ -$ 240,000.00$ -$ 2,579,500.00$
page 159
2019
CenterPoint/Commerce Rehabiltation 670,600.00$ 450,000.00$ 111,400.00$ 32,000.00$ 9,000.00$ 1,273,000.00$
Warming House Replacement - Wentworth Park 35,000.00$ 35,000.00$
Full-Ton Pickup Truck with Dump Box and Plow (parks)60,000.00$ 60,000.00$
Compact Pick-up Replacement (Admin/City Hall)25,000.00$ 25,000.00$
Replace Air Handler (city hall) - 1 of 5 20,000.00$ 20,000.00$
Replace Boiler and Pumps (city hall)70,000.00$ 70,000.00$
HVAC System - Vehicle Bay (public works)15,000.00$ 15,000.00$
Fence (Public Works)18,000.00$ 9,000.00$ 27,000.00$
Unmarked Squad Replacement (police)35,000.00$ 35,000.00$
SRO Vehicle (police)36,750.00$ 36,750.00$
Jaws of Life (fire)65,000.00$ 65,000.00$
Switch - Server Room (IT)15,000.00$ 15,000.00$
269,750.00$ 670,600.00$ 450,000.00$ 111,400.00$ 9,000.00$ 32,000.00$ 9,000.00$ 35,000.00$ 90,000.00$ -$ 1,676,750.00$
2020
Sylvandale Neighborhood Rehabilitation 693,000.00$ 373,000.00$ 5,000.00$ 10,000.00$ 1,081,000.00$
Brompton/London Rehabilitation (SPRWS Water Main)416,000.00$ 294,000.00$ 710,000.00$
Dodd Road Trail - Marie to Delaware (Grant Match)140,000.00$ 140,000.00$
Replace Air Handler (city hall) - 2 of 5 20,000.00$ 20,000.00$
Salt Storage Facility (Public Works)80,000.00$ 40,000.00$ 120,000.00$
Video - Building & Squads (Police/IT)12,000.00$ 12,000.00$
Fire Network (IT)5,000.00$ 5,000.00$
Public Works Network (IT)5,000.00$ 5,000.00$
102,000.00$ 1,109,000.00$ 140,000.00$ 667,000.00$ 40,000.00$ 5,000.00$ 10,000.00$ -$ 20,000.00$ -$ 2,093,000.00$
2021
Avanti/Twin Circle Rehabilitation 400,000.00$ 300,000.00$ 5,000.00$ 7,500.00$ 712,500.00$
South Plaza Drive/Mendakota Court Rehabilitation 474,000.00$ 270,000.00$ 5,000.00$ 5,000.00$ 754,000.00$
Replacement Boat & Motor (fire)25,000.00$ 25,000.00$
25,000.00$ 874,000.00$ -$ 570,000.00$ -$ 10,000.00$ 12,500.00$ -$ -$ -$ 1,491,500.00$
2022
Victoria Curve Reconstruction 575,000.00$ 450,000.00$ 160,000.00$ 50,000.00$ 15,000.00$ 1,250,000.00$
-$ 575,000.00$ 450,000.00$ 160,000.00$ -$ 50,000.00$ 15,000.00$ -$ -$ -$ 1,250,000.00$
2023
Friendly Hills Neighborhood Rehabilitation (SPRWS Water Main)900,000.00$ 210,000.00$ 225,000.00$ 50,000.00$ 15,000.00$ 1,400,000.00$
-$ 900,000.00$ 210,000.00$ 225,000.00$ -$ 50,000.00$ 15,000.00$ -$ -$ -$ 1,400,000.00$
Future Year (funding year/source unidentified)
streets
Curly's/Valley View Rehabilitation 710,000.00$
Tilsens Neighborhood Rehabilitation 750,000.00$
Bunker Hills Neighborhood Rahabilitation 1,100,000.00$
Carmen Lane/Dakota Drive/Waters Drive Reconstruction 1,200,000.00$
page 160
parks/trails
facilities
Air Handler Replacement (city hall) - 3, 4, 5 of 5 20,000.00$ each
Apparatus Room HVAC (fire)20,000.00$
Wash Machine (fire)10,000.00$
Carpet/Furniture (fire)10,000.00$ On Hold Due to Facility Study
Emergency Generator (fire)45,000.00$
Community Sign (fire)25,000.00$
page 161
page 162
REQUEST FOR COUNCIL ACTION
DATE: December 6, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2016-91 –Public Hearing on Right-of-Way Vacation between Block 4
and Block &, TT Smith’s Subdivision No. 4
COMMENT:
INTRODUCTION
The Council is asked to hold proceedings for Resolution 2016-91, a public hearing on a right-of-
way vacation started by a petition of abutting land owners.
BACKGROUND
The Avenues neighborhood or TT Smith’s subdivision has a number of undeveloped rights-of-
way and alleys that are not serving the best interest of the public.
DISCUSSION
Staff received a petition to vacate an unnamed street that was platted between Block 4 and Block
7 of the TT Smith’s Subdivision No. 4. This Unnamed Street is located on the East side of
Vandall Street between 3rd Avenue and 4th Avenue (map attached). Staff is proposing that the
abutting owners dedicate a 20 feet wide easement for any future drainage and utility purposes or
existing private utilities which is a standard requirement for any new plats (template attached).
BUDGET IMPACT
The petitioners submitted the required $250 fee to cover the advertising, mailing and staff time
for this request.
RECOMMENDATION
Staff recommends that council approve the resolution for the right-of-way vacation pending
receipt of all easement dedication documents.
ACTION REQUIRED
Staff recommends that the city council pass a motion adopting Resolution No. 2016-91,
“RESOLUTION APPROVING A STREET RIGHT-OF-WAY VACATION”. This action
requires a simple majority vote.
page 163
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 2016-91
RESOLUTION APPROVING A STREET RIGHT-OF-WAY VACATION
WHEREAS, the City of Mendota Heights is the current record owner of the platted street described
as follows:
All that part of Unnamed Street (60 feet) between Block 4 and Block 7, TT Smith’s
Subdivision No. 4, Dakota County, Minnesota.
WHEREAS, a petition signed by a majority of property owners abutting the Unnamed Street Right-
of-Way was received by the City Clerk on the 20th day of October 2016 requesting this right-of-way to be
vacated; and
WHEREAS, a notice of hearing on said vacation has been duly published and posted twice, more
than two weeks before the date scheduled for the hearing on said vacation, all in accordance with the
applicable statutes; and
WHEREAS, a public hearing was held on said vacation on December 6, 2016 at the City Hall of
Mendota Heights; and
WHEREAS, the City Council then proceeded to hear all persons interested in said vacation and all
persons were afforded an opportunity to present their views and objections to the granting of said petition.
NOW THEREFORE, IT IS HEREBY RESOLVED, by the City Council of Mendota Heights, Minnesota,
as follows:
1. That the vacation of the street right-of-way described above is in the best interest of the public
and the City, and it is not detrimental to the health, safety and welfare of the community.
2. That the above described street right-of-way be and the same is hereby vacated reserving from
said vacation a 20 foot drainage & utility easement over, under and across the described street,
located along the same centerline.
3. That the City Clerk be and is hereby authorized and directed to prepare and present to the proper
Dakota County officials notice of completion of these vacation proceedings and easement
dedications, all in accordance with the applicable Minnesota Statutes.
Adopted by the City Council of the City of Mendota Heights this 6th day of December, 2016.
CITY COUNCIL
ATTEST CITY OF MENODTA HEIGHTS
BY________________________________
BY___________________________ Sandra Krebsbach, Mayor
Lorri Smith, City Clerk
page 164
582 270249
69
68
180155
135
90132
131125118 801207067
100
6563 6
0
59
58
5557454640
192 2015157
1012546
270132
67
67
60 10180
60 10100180
180 12510012560180 12558
13513567
100 10060
7010067
1006013560 45665669
1502
661
677
1516
1505
1485
1495
666678
1501
1515
1521
1527
684 1475
1549662
1490
1500
4TH AVEVANDALL STSOMERSET CT277.8'283.6'272.9'333.5'
374.8'246'8''
6''8''6''Street Vacation City ofMendotaHeights080
SCALE IN FEET
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
10/7/2016
Legend
Abutting Properties
Unnamed Streetto be Vacated
page 165
DEDICATION OF EASEMENT
FOR DRAINAGE AND UTILITY PURPOSES
This DEDICATION OF EASEMENT, made this ____day of __________________,
2016, by the Property Owner (“Grantor”), to the CITY OF MENDOT HEIGHTS, a
municipal corporation under the laws of the State of Minnesota (“Grantee”).
RECITALS:
WHEREAS, Grantor is the fee owner of certain real property located in the County of
Dakota, State of Minnesota, as legally described on Exhibit A, attached hereto and incorporated
herein (the “Premises”).
And;
WHEREAS, Grantor desires to grant a restrictive public drainage and utility easement in
favor of Grantee over a portion of the Premises, subject to the terms and conditions hereinafter
set forth.
NOW, THEREFORE, in consideration of One Dollar ($1.00) and other good and
valuable consideration, the sufficiency of which is hereby acknowledged by Grantor, Grantor
agrees as follows:
1. Grant of Easement. Grantor hereby grants, bargains and conveys unto Grantee, its
successors and assigns, the following:
a. A non-exclusive, restrictive, perpetual public drainage and utility easement on,
over, under and across that portion of the Premises legally described and depicted
on Exhibit B, attached hereto and incorporated herein (the “Easement Property”), for
the purpose of future construction, reconstruction, inspection, operation, maintenance
or repair.
b. The right to enter upon the Easement Property at any and all times in order to
accomplish the above stated purposes.
2. Good Right to Grant and Convey Easement. Grantor, its successors and assigns, does
covenant with the Grantee, its successors and assigns, that it is the fee owner of the
Premises and has good right to grant and convey the easement herein to the Grantee
subject to easements and encumbrances of record as of the date hereof.
page 166
3. Restrictions and Requirements on Grantor. Grantor hereby declares that it
understands and agrees to the following:
a. Grantor shall not allow construction or installation of buildings, structures, trees
or any temporary structure, material storage, fixture, or any other objects which
may prohibit normal access for the above stated purposes within the Easement
Property.
b. Grantor shall cause no change from the existing grade or change in surfacing
within the Easement Property without prior written permission from the City of
Mendota Heights.
c. Any improvements in or upon the Easement Property that do not prohibit the
Grantee from exercising its rights under this easement may be allowed by
obtaining prior written permission from the City of Mendota Heights.
4. Easement to Run with Land. This Dedication of Easement shall run with the land and
be appurtenant to the Premises and shall be binding upon and inure to the benefit of
the parties hereto, their successors and assigns.
IN WITNESS WHEREOF, the Grantor has caused this Dedication of Easement to be
executed as of the day and year first above written.
Approved: CITY OF MENDOTA HEIGHTS,
MINNESOTA
By___________________________________
Sandra Krebsbach, Mayor
STATE OF MINNESOTA )
) ss
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this ______ day of _______________,
2016, by Sandra Krebsbach, Mayor, City of Mendota Heights, Minnesota, on behalf of the city.
THIS INSTRUMENT WAS DRAFTED BY:
page 167
City of Mendota Heights
Engineering Department
1101 Victoria Curve
Mendota Heights, Minnesota 55118
Phone: 651-452-1850
____________________________________
Signature of person taking acknowledgment
page 168
Premises Legal Description
Part of South third of the South half of Southeast quarter of Southwest quarter lying East of
South extension of East Right of Way line of Lilac Lane extension except East 293 feet, Section
23, Township 28, Range 23, Dakota County, Minnesota.
page 169
Easement Legal Description
Beginning at a point 50 feet South of the Northwest corner of said parcel thence East 120 feet
thence South 20 feet thence West at right angles to the Southerly extension of the East Right of
Way line of Lilac Lane and then northeasterly to the point of begining, Section 23, Township 28,
Range 23, Dakota County, Minnesota.
page 170
REQUEST FOR COUNCIL ACTION
DATE: December 6, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Ordinance 506 – Amending City Code 10-5-6: Water Surcharge
COMMENT:
INTRODUCTION
The Council is asked to approve Ordinance 506, amending City Code 10-5-6: Water Surcharge.
BACKGROUND
Mendota Heights adopted Ordinance 149 at their October 18, 1977 City Council meeting.
Ordinance 149 established a Water Surcharge of ten percent (10%) be imposed for water
supplied to properties located within and without of the city.
The Water Surcharge has been used for the purpose of assisting the City of Mendota Heights in
paying for the construction, reconstruction, repair, enlargement, improvement or other
obtainment, and the maintenance, operation and use of the City’s municipal water system.
DISCUSSION
The City Council voted earlier to transfer ownership of Mendota Heights municipal water system
to the City of Saint Paul Regional Water Authority (SPRWS). This action was approved by
water authority board on September 21, 2016.
This transfer of ownership has reduced Mendota Heights’ responsibility towards future costs
related to water system operations as outlined above. While Mendota Heights will still have
costs relating to maintenance of the water system because of local projects, or if water main
work is required due to county or state improvements, the need to retain as much of a surcharge
is reduced. Staff therefore proposes to maintain a surcharge at half the current amount.
For comparisons, other SPRWA member cities have the following surcharge amounts in place:
• Falcon Heights: 6%
• Maplewood: 7%
• West St. Paul: 1%
The Cities of Lauderdale, Lilydale, and Mendota do not have a surcharge,
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Collection Fee: SPRWS has been charging 2/10 of 1% to collect the surcharge. That has
sometimes proven to be unsatisfactory, as the fixed costs to collect the fee remain the same, in
spite of the variations in water consumption. Cutting the amount of the surcharge revenue in half
will not allow SPRWS to collect enough to cover costs.
Instead, the SPRWS proposes to go to a flat amount of 26 cents per bill (plus an annual
escalator) to process the bills. The 26 cents is the average annual amount which has been
charged per bill over the past five years. City staff sees that as a reasonable solution.
This will require a modification of the Article VIII, Section 4 of the Omnibus Agreement with
the SPRWS (attached). That will be considered at a future meeting.
BUDGET IMPACT
The Water Surcharge currently collects approximately $220,000 per year. The proposed
surcharge would therefore collect around $110,000 per year
For individual users, the SPRWS estimates that the average residential customer in Mendota
Heights would have paid $35.82 as a surcharge amount in 2017. Reducing the amount of the
surcharge to 5% will mean an annual savings of $17.91 per household.
RECOMMENDATION
Staff recommends that council approve Ordinance 506 amending Title 10-5-6 reducing the
Water Surcharge to five percent (5%). It further recommends approval to change the method of
reimbursing SPRWS to go from a percentage of fees collected, to that of collecting a flat 26
cents per bill in 2017, plus an annual inflator based on the Consumer Price index.
SPRWS has indicated that if the reduced surcharge amount is to begin being collected in 2017;
direction from the Mendota Heights City Council is requested by December 9th.
ACTION REQUIRED
Staff recommends that the city council pass a motion adopting Ordinance 506:
“AN ORDINANCE AMENDING TITLE 10, CHAPTER 5, SECTION 6 OF THE CITY
CODE OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA, DAKOTA COUNTY,
CONCERNING A WATER SURCHARGE RATE”.
This action requires a simple majority vote.
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO. 506
AN ORDINANCE AMENDING TITLE 10, CHAPTER 5, SECTION 6 OF THE CITY CODE OF
THE CITY OF MENDOTA HEIGHTS, MINNESOTA, DAKOTA COUNTY, CONCERNING A
WATER SURCHARGE RATE
The City Council of the City of Mendota Heights, Minnesota, does hereby ordain:
Title 10-5-6 is hereby amended as follows:
A. Definitions:
GROSS RECEIPTS: Means and includes all sums received by a water company from the sale of
water to customers within the city limits of the City of Mendota Heights and the sale of water to
customers outside of the city limits who are served by the Mendota Heights system; except, that there
shall be expressly excluded from said "gross receipts" all sums received by a water company for
water supplied to the City of Mendota Heights for municipal services.
WATER COMPANY: Every person, firm, company, joint stock association or corporation engaged
in the business of selling water for public or private use in the City of Mendota Heights. (1981 Code
806 §§ 1, 3; amd. Ord. 495, 4-19-2016)
B. Purpose; Surcharge Imposed: For the purpose of, in part, assisting the city in paying for the
construction, reconstruction, repair, enlargement, improvement or other obtainment, and the
maintenance, operation and use of the city's municipal water system, there is hereby imposed a
surcharge equal to ten percent (10%) five percent (5%) of the charge imposed for water supplied to
properties located within or without the city. The surcharge may be collected under agreement with
water companies, or in such other manner as may be determined by the city council. Notwithstanding
the foregoing, in the case where properties within the city are billed for water on a fixed monthly
charge rather than on the basis of water actually used, the city council, by resolution, may determine
the surcharge hereunder for such properties on the basis of what the surcharge hereunder would have
been had said properties been charged on the basis of water actually used. (1981 Code 806 § 2; amd.
Ord. 495, 4-19-2016)
This Ordinance shall be in effect from and after the date of its passage and publication.
Adopted and ordained into an Ordinance this sixth day of December, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST
___________________________
Lorri Smith, City Clerk
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AAA
MENDOTA HEIGHTS
POLICE DEPARTMENT
December 6, 2016
Dear Mr. McNeill,
I would like to announce my retirement effective December 31, 2016. The City
Personnel Policy Section 24 requires an employee must provide 14 calendar days'
notice before leaving to be in good standing with the City.
My last day in the office will be December 20, 2016. For the remainder of December
I will use some of my accrued time off.
I would like to take this opportunity to thank everyone I have worked with here at the
City of Mendota Heights. The citizens who have shown only the greatest respect for
their police department and for the elected officials who trusted in me to guide the police
department through a time of immense change. I wish the City only the best as it
continues to move forward.
Respectfully,
71/kAld
Michael Aschenbrener
Chief of Police / Emergency Manager
1101 Victoria Curve • Mendota Heights, MN 55118 NON -EMERGENCY (651) 452.1366 • FAX (651) 452.2995