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2016-09-13 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday September 13, 2016 - 6:30 P.M. City Council Chambers 1.Roll Call 2. Approval of Agenda 3. Approval of the August 8, 2016 Minutes 4. Announcements 5.MHAA Presentation 6. Dodd Road Study Update 7. Warming House Hours 8. Par 3 Report 9.Commission Comments 10. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Meetings can be viewed anytime on-demand at: www.mendota-heights.com. MH Parks and Recreation Commission 8-8-2016 Page 1 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING August 8, 2016 The August meeting of the Mendota Heights Parks and Recreation Commission was held on Monday, August 8, 2016 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Paper called to order the parks and recreation commission meeting at 6:30 p.m. The following commissioners were present: Chair Paper, Commissioners: Jay Miller, David Miller and Michael Toth. Staff present: Recreation Programmer Sloan Wallgren. Approval of Agenda Chair Paper added a discussion of a memorial for Officer Patrick to the agenda. COMMISSIONER JAY MILLER MADE A MOTION TO APPROVE THE AGENDA; COMMISSIONER DAVID MILLER SECONDED THE MOTION. AYES 4: NAYS 0 Approval of Minutes from August 8, 2016 COMMISSIONER JAY MILLER MADE A MOTION TO APPROVE THE MINUTES FROM THE JULY 12, 2016 PARKS AND RECREATION COMMISSION MEETING; COMMISSIONER TOTH SECONDED THE MOTION. AYES 4: NAYS 0 Announcements Mr. Wallgren announced that MHAA is still accepting registrations for fall soccer. Currently, MHAA has over 700 kids registered to participate this fall. Eagle Scout Project Mr. Wallgren introduced AJ Stringer to the commission. AJ installed a native rain garden at the Par 3 in July as part of his Eagle Scout Project. AJ informed the commission what he did and provided some before and after picture of his project. Mendota Heights Athletic Association The Executive Director of the Mendota Heights Athletic Association, John Masica, presented to the commission how their summer sports programs went this year. Registration numbers for baseball and softball were consistent with years past and lacrosse numbers fell a bit. Mr. Masica stated that football and soccer are starting soon and they have seen the numbers in each sport improving. Mr. Wallgren stated that the city and MHAA have had a great working relationship the past few years, and he is excited to continue working them to improve the programs in our community. Mr. Wallgren thanked Mr. Masica for all that he does for the community. Dodd Road Study Update Mr. Wallgren updated the commission on the Dodd Road Trail Study. The next step of the MH Parks and Recreation Commission 8-8-2016 Page 2 project is to hold two public engagement workshops at the two CDA buildings in town. The reason for engaging residents that live in these buildings is because the SHIP Grant is focused on providing healthy transportation options to underserved populations such as seniors and children. Review of the July Meeting During the July meeting the commissioners had many questions that staff had to find answers to. Staff provide the commission with answers to all of their questions. The commission reviewed the questions and answers prior to the meeting. Office Patrick Memorial Chair Paper wanted to keep the discussion moving forward about creating a memorial for Officer Patrick in town, part of this could also include renaming a park in Officer Patrick’s name. Mr. Wallgren will looking what is needed to do this and follow up with the commission. Par 3 Report Mr. Wallgren informed the commission that things at the Par 3 continue to be busy. He stated that the junior golf lessons and leagues continue to be very popular with families. The course is still in good shape and staff will begin to do some fall maintenance to the golf course very soon. Commission Comments Commissioner Jay Miller thanked the people that serve us and would like to see something for Officer moved forward to honor him. Commissioner David Miller said it was a good meeting and interesting to get caught up. Commissioner Toth thanked the people that serve and protect us, and said that it is important to thank them and remember them. Chair Paper recognized a resident that was participating in the Olympic Games. He also encouraged everyone to vote tomorrow and thanked AJ Stringer for his project in our community COMMISSIONER TOTH A MOTION TO ADJURN THE MEETING. COMMISSIONER JAY MILLER SECONDED THE MOTION. AYES 4: NAYS 0 The meeting adjourned at 7:20 p.m. Respectfully Submitted by Sloan Wallgren DATE: September 13, 2016 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Dodd Road Study Update Update The city was required to host several community engagement sessions as part of receiving grant money from the Statewide Health Initiative Program. Staff held open houses at Parkview Plaza on August 25th and at the Village Commons on August 31st. Each open house was attended by about a dozen residents from each building. Staff was able to collect great feedback about the possibilities of having a trail along Dodd Road. The general consensus of those in attendance was that even though they would not use the trail because of limited mobility, they felt that it was very important for children and families to have a safe route to travel on along Dodd Road. In the month of September staff will be working with area schools to conduct surveys. Staff plans to survey students at Henry Sibley High School, Friendly Hills Middle School, Somerset Elementary, Visitation School and St. Thomas. Finally, our consultants will hold an open house on October 17th from 5:30pn to 6:30pm to answer any questions or concerns residents may have. Following the open house the consultants will make a formal presentation with their findings and recommendations. DATE: September 13, 2016 TO: Parks & Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Warming House Hours Background There has been a request to possibly expand the hours at the warming houses for the upcoming season. Below are the current hours of the warming houses: Monday-Friday 4:00pm-8:00pm Saturday 9:00am-8:00pm Sunday 12:00pm-6:00pm Non School Days & Holidays 12:00pm-8:00pm The ice rinks and warming house are open roughly 10 weeks each year. Each of the three warming houses are staffed roughly 40 hours per week during the season. Budget Impact The ice rinks and warming house are open roughly 10 weeks each year. Each of the three warming houses are staffed roughly 40 hours per week during the season. Rink attendants will make minimum wage this season, which is $9.50 per hour. Depending on the season staffing all three of the warming houses costs a total of about $8,000-$11,000. Increasing or decreasing hours will be at the rate of $28.50 per hour, due to the city operating three warming houses. Required Action If the commission wishes for the city council to consider changing the hours of operation of the warming house, please make a motion to do so. A simple majority will move this item forward. DATE: September 13, 2016 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Par 3 Update Update All or our junior golf programs are done for the season. We still have one adult league that is still playing on Thursday nights. There are several group outings scheduled at the golf course during the month of September. Maintenance The golf course remains in excellent shape. Staff will be painting the outside of the clubhouse in early September. The golf course will be closed on Tuesday September 13th while staff performs annual maintenance to the greens and tee boxes. Budget Sales for the month of August were down slightly due to a few rain days and a couple very hot and humid days. More detailed financial information will be provided on Tuesday.