2016-10-04 Council Packet1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
CITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
October 4, 2016 — 8:00 pm
Mendota Heights City Hall
5. Consent Agenda
a. Approval of September 20, 2016 City Council Minutes
b. Approval of September 27, 2016 Planning Commission Minutes
c. Approve Temporary Liquor License for St. Thomas Academy for October 12-14, 2016
d. Seek Professional Service Contract for the Dodd Road Trail Project
e. Authorize Purchase Order for Sunset Lane Storm Sewer Extension
f. Approve Resolution 2016-69 Quitclaim Deed to the Minnesota Department of
Transportation — 804 Ridge Place
g. Approve Resolution 2016-74 Supporting the Dakota County 2017-2021 Capital
Improvement Plan
h. Authorization of the Hiring of Kelly McCarthy as Police Captain
i. Approve Pay Grade Assignment, and Authorize Advertising for Assistant City Administrator
j. Approve Resolution 2016-75 Providing for the Sale of $1,020,000 General Obligation Bonds
Series 2016A
k. Approve July 2016 Treasurer's Report
I. Approval of Claims List
6. Public Comments
7. Presentations - none
8. Public Hearing - none
9. New and Unfinished Business
a. Resolution 2016-73, Conditional Use Permit at 780 South Plaza Drive, Planning Case
2016-35
b. Approve Contract with Stantec, Inc. to provide Comprehensive Plan Update Services
10. Community Announcements
11. Council Comments
12. Adjourn
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CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, September 20, 2016
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present:
Councilmembers Duggan, Povolny, Petschel, and Norton.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the
agenda.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Duggan moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein, pulling items c.) Approval of
Resolution 2016-69 Approval of Quitclaim Deed to the Minnesota Department of Transportation — 804
Ridge Place, e.) Accept Resignation of Nolan Wall, Planner.
a. Approval of September 6, 2016 City Council Minutes
b. Approval of September 6, 2016 Council Workshop Minutes
c. Approval of Resolution 2016-69, Approval of Quitclaim Deed to the Minnesota Department of
Transportation — 804 Ridge Place
d. Item Deleted
e. Accept Resignation of Nolan Wall, Planner
f. Appointment of Police Officer Frank LaNasa
g. Approval of Claims List
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Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
PULLED CONSENT AGENDA ITEM
C) APPROVAL OF RESOLUTION 2016-69, APPROVAL OF QUITCLAIM DEED TO THE
MINNESOTA DEPARTMENT OF TRANSPORTATION — 804 RIDGE PLACE
City Attorney Tom Lehmann explained that there is an issue that has risen relative to the landowner
regarding an indemnification clause that he was asking for from the City. City Attorney Lehmann talked
with the landowner and with former City Engineer John Mazzitello and discovered that this is not
something the City has done in the past, and he is not recommending the City approve it. It does not
have an effect on the quitclaim deed being discussed.
Assistant City Engineer Ryan Ruzek explained that the City extended an existing MnDOT culvert in the
early 1990's and at that time it required an easement from the private landowner. The City only owns
the extension of that pipe. MnDOT is now replacing the entire pipe and for them to do their work, it
requires an easement from the City. They also need an additional area and have worked to negotiate that
with the landowner. The City's trail is in MnDOT's right-of-way under a limited use permit which does
indemnify the State from any accidents or claims that may happen within that area. The landowner was
looking for that same indemnification.
City Attorney Lehmann stated the indemnification adds liability to the City if something were to happen
on the trail. However, it would be difficult for the City to grant it since this is a MnDOT project.
Assistant Engineer Ruzek noted that MnDOT says that time is of the essence on this because of their
condemnation proceedings.
Mayor Krebsbach asked whose land is being quitclaimed? Assistant Engineer Ruzek replied that the
City has an easement that they would be quitclaiming to MnDOT. MnDOT has been acquiring
additional easement rights from the landowner but they need the City's easement to expand upon.
Councilmember Petschel stated that she sees no need to table this since the indemnification is really a
separate issue.
Councilmember Norton asked if anyone was aware of any other indemnification provisions in any other
easements within the City. Assistant Engineer Ruzek replied that he is unaware of any.
Mr. John Steenberg, 804 Ridge Place, stated that he has an indemnification easement on 350 feet of the
creek from when the City lowered the creek in 1968. He explained the State could not put the
indemnification in this document because it would create a two party agreement. They suggested that he
ask the City for a separate indemnification agreement. He continued by stating that the State is creating
a dangerous situation for bikers by installing riprap on the slope along the trail.
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City Attorney Lehmann suggested that Mr. Steenberg speak with MnDOT to determine what they will
or will not indemnify. If the State were to indemnify the City, then the City would have no problems
issuing an indemnification to Mr. Steenberg.
Mayor Krebsbach suggested this item be tabled to a special meeting to gain clarification on the issue.
Assistant Engineer Ruzek replied that the City could adopt the resolution approving the quitclaim deed
and the indemnification could be in a stand-alone document.
Mayor Krebsbach asked if the Council were to approve this tonight, would they would be silent on the
indemnification. City Attorney Lehmann noted that Mr. Steenberg is in negotiations with MnDOT over
the easement that he would be granting them. He could certainly withdraw that.
Mr. Steenberg noted that he could withdraw the issuance of the easement to MnDOT and they would
have to go through a complete condemnation action. He noted that this is only a 20 -foot by 40 -foot piece
of land; however, he really does not want to lose any part of his property as it has been in his family for
60 years.
Councilmember Norton noted that there are numerous issues that need to be resolved between the City,
MnDOT, and Mr. Steenberg. It makes sense to table this until it can be worked out.
Councilmember Norton moved to table RESOLUTION 2016-69 APPROVING A QUITCLAIM DEED
TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
E) ACCEPT RESIGNATION OF NOLAN WALL, PLANNER
Councilmembers expressed their appreciation to Mr. Nolan Wall for his service as the Planner for the
City of Mendota Heights.
Mr. Wall noted that he recently accepted the Community Development Director position with the City
of Vadnais Heights. This was a job opportunity he was fortunate enough to obtain. He expressed his
enjoyment of working with the City.
Mayor Krebsbach stated that the Council could trust that everything was going to be legal, appropriate,
thorough, and for the benefit of the City and not at the cost of the applicant.
Councilmember Petschel noted that Mr. Wall is ethical, moral, smart, and she has never spoken with a
resident who has not come away saying that Mr. Wall did everything possible to accommodate them.
Councilmember Duggan noted that with all of the planners he has worked with Mr. Wall has been the
best, the most thorough, and yet able to communicate the intricacies of engineering, road detailing,
building, elevation, etc. so that it made sense.
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Councilmember Povolny moved to accept with regret the resignation of Nolan Wall as Planner for the
City of Mendota Heights, effective October 6, 2016.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
Mr. William Manwarren, representing the University of Minnesota Alumni Association, explained that
this chapter is the largest chapter of the University Alumni Association. There are 21,000 alumni living
in Dakota County.
He explained that the chapter provides advocacy for the University of Minnesota. They have the
following speakers lined up to speak:
• October 5 at 7:00 p.m.: Dr. Lars Oddsson will talk about 21st century medical technology
innovation and how it can help improve quality of life during aging.
• November 30 at 7:00 p.m.: Dr. Ezra Golberstein will talk about Healthcare Reform Post
Election.
PRESENTATIONS
A) CHICKENS IN RESIDENTIAL ZONED DISTRICTS
City Administrator Mark McNeill explained that staff received a request from resident Mr. Patrick
Watson to make a presentation on potentially changing the City Code to allow for the keeping of
chickens in residential neighborhoods.
Mr. Patrick Watson provided a report on healthy eating that provided suggestions for cities on how to
encourage their own residents' healthy eating habits, including the ability to keep chickens for egg
laying. He explained that they are requesting an amendment to the City Code to define domestic
chickens as a domestic animal, not an agricultural animal. After researching this topic more thoroughly,
Mr. Watson does not understand the resistance to this topic as they have a number of supporters.
He listed the following concerns:
1) Odor - the City allows people to have dogs, cats, rabbits, snakes, birds, which they have to clean
up after. If they are not cleaned up after, there is a nuisance ordinance that covers that.
2) Noise - there is an existing noise ordinance. He would be fine with foregoing roosters, so is
looking for hens to be approved.
3) Vermin - he feeds the birds and knows that many of his neighbors do as well and that can attract
more vermin than chickens would. There is a really good nuisance ordinance in the City that
would cover such an event.
4) Predators - the City already has a large coyote population, a healthy population of foxes, hawks,
owls, etc. He can tell from the large number of missing dog and cat posters he sees. Having
chickens would not attract any more predators than what are already here.
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He also noted that all of the surrounding communities have adopted ordinances to allow for the keeping
of domestic chickens.
Ms. Rachel Quick, resident of Junction Lane, stated she is proud of the community support they have for
this issue. There is clear demand for backyard chickens. She stated the current ordinance can be
modified to allow chickens as pets and all issues related to nuisance or cleanliness can be addressed
under the current ordinance. She requested the Council support this change. She wants to teach her son
about the care of animals and provide him with fresh eggs.
Ms. Abby Gotham and Mr. Andrew Gotham, 1533 Dodd Road, members of the Eagan/Elkhorn 4-H
Club, stated they would like to be able to raise chickens for a 4-H project. The animal science projects
teach life skills, including Sportsmanship, Responsibility, Decision-making, Attention to Detail, Pride
and a Sense of Accomplishment. A 4-H chicken project is a low impact way for 4-H members to
experience livestock projects.
Councilmember Duggan acknowledged the two young people, as this was probably the best presentation
he has seen in many years. He complimented them on a job well done.
Ms. Nissa Tupper, James Road, stated that she moved to the community last fall. They have a huge back
yard and were dismayed when they heard that they could not have backyard chickens. All of their
previous neighbors in Minneapolis had chickens. She is very interested in having her children learn
where their food comes from and how to care for animals. As a landscape architect, she would really
like to have an architecturally designed chicken coop. It seems that many of the risks have been taken
out of the issue by reviewing the neighboring communities' policies.
Mayor Krebsbach explained to the two 4-H students that one of the reasons she has not supported
backyard chickens is because of the list of other livestock they mentioned. The Council has had requests
to allow goats, llamas, and pigeons in the city, so it becomes difficult. Personally, her cousin is in charge
of 5 million hens for one of the major food producing companies. One of the challenges is with the
illnesses chickens get because of the small backyard chickens, as the owner cannot control their health
as easily as one can in a major endeavor. However, she believes that 4-H is terrific.
Councilmember Duggan stated that he would support having the Planning Commission review this item.
Mayor Krebsbach reiterated that she would like this to go to the Planning Commission. Councilmember
Petschel supported that recommendation and stated that in the document provided by staff there is a list
of beginning issues that need to be addressed. Once consideration is given by the Planning Commission,
there may be other issues raised that should be explored; i.e. licenses or permits, fees, budgetary
adjustments, inspections, code enforcement, size of the flock, etc.
Mr. Watson returned and stated that the Council has the benefit of researching neighboring cities that
already allow backyard chickens. The City of Minneapolis just rolled back their requirements as they
discovered they were not necessary.
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Councilmember Petschel noted that since this topic has been introduced, the City has received numerous
emails from residents who were not in favor of chickens. The thing to do would be to write an ordinance
that might make other residents more comfortable with accepting chickens in general.
Councilmember Duggan moved that this item be forwarded to the Planning Commission for review.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
PUBLIC HEARING
No items scheduled.
NEW AND UNFINISHED BUSINESS
A) RESOLUTION 2016-68, MENDOTA PLAZA SECOND ADDITION, CONDITIONAL USE
PERMIT FOR PLANNED UNIT DEVELOPMENT AMENDMENT, PRELIMINARY/FINAL PLAT,
AND WETLANDS PERMIT, PLANNING CASE 2016-16
Planner Nolan Wall explained that the applicant was seeking approval to amend a planned unit
development final development plan, including preliminary/final plat, wetlands permit requests, and
vacation of an existing drainage and utility easements. The Council was presented the development
plans at their July 16, 2016 meeting for review and subsequently tabled action on the requests. Based on
that discussion, the applicant did come before the City Council again on August 2, 2016 to present
revised plans for continued discussion. At that time, due to the lack of the MnDOT right-of-way permit,
no action was taken.
The applicant did voluntarily extend the review period to September 23, 2016. The applicant now has
written confirmation from the Department of Transportation that they will be issuing a right -in only
access permit, which conditionally would be granted off of Highway 110.
Mr. John Kohler from Paster Properties stated that this project has been a collaborative effort and a lot
of credit goes to Planner Nolan Wall. Paster Properties has made a number of modifications based on the
comments received from the Council and staff, the biggest of which was the elimination of ten units on
the top floor. He then reviewed a few modifications that were made since the last meeting.
• The retail building elevations changed but none of the square footage has changed.
• There is now a right -in access off Highway 110 which is a single lane.
• MnDOT also asked for a guardrail to be installed between the right -in access and the bike trail.
• A realignment modification for through traffic traveling to South Plaza Drive. MnDOT believed
it is further from the intersection of Highway 110/Dodd Road and would be safer.
• One more parking stall in the commercial area was added, making the count 106 parking stalls.
Mayor Krebsbach asked what the top speed would be on the curve coming into the right -in access. Mr.
Kohler replied that he does not know the actual speed rate but that there is a long deceleration lane.
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Councilmember Duggan asked if there would be a right -out at this point. Mr. Kohler replied that there
would not be a right -out. The access is for a right -in only.
Mr. Kohler continued by stating the biggest modification made to the plan was in conjunction with the
master gardeners. He shared the list of plant materials that were added to the plans. The gardeners also
planned for native grasses to be planted in the boulevard.
Another change noted was that outlot A will not be for storm water detention and will instead include
landscaping. The storm water will be directed underground in a different area.
Mayor Krebsbach recognized the stepped -back floor plan, to assure the residents the apartments will
have a Dodge Nature Center look and feel instead of urban apartments.
Councilmember Petschel asked if there would be any fenced in area for dogs for the apartment residents.
Mr. Kohler replied that there is an area on the site plan for a potential dog area.
Planner Wall noted the 35 conditions of approval listed in the resolution. He fielded questions from the
Council on specific conditions:
Condition 1. The applicant shall draft appropriate amendments to the existing Development Agreement
and pay all fees and securities - Planner Wall stated there are many items to be addressed
as part of the development agreement. Amendments to the currently existing
development agreement would memorialize what plans are approved and set additional
conditions. If this were to be approved, this would not be the last time that certain
specifics of this project would be discussed. They would be included in the development
agreement and brought forward for subsequent City Council approval.
Condition 34. The applicant shall pay any required park dedication fees - Councilmember Duggan
asked if the park dedication fee has been calculated. Planner Wall replied that staff has
not done that analysis yet. Staff would review what was paid last time. It was noted that
the City has increased their parkland dedication fees for residential. The amount would be
included as part of the development agreement. Mayor Krebsbach asked if this could be
calculated by October 4. Planner Wall replied that it would be.
Planner Wall noted that a lot of the conditions are basically reiterations of things that are already
required by the code; however, it made sense, in order to be very specific about the required conditions
that they be included in the resolution. He pointed out, in relation to parking, Condition 3.
Condition 3. As part of the proposed high-density residential use, the applicant shall make at least 20
underground spaces available for visitor/guest parking — the applicant would determine
how those become available and how those would be used from an operational
standpoint. This will be addressed in the amended development agreement.
Condition 4. The proposed commercial development shall be limited to an appropriate square footage
of restaurant space to accommodate off-street parking demand - Planner Wall stated that
they have provided a potential maximum amount of square footage that was used to
analyze the number of parking spaces that they proposed. Therefore, in order to avoid
additional restaurant square footage being added in the future that could compromise the
proposed parking that is being planned as part of this development, they have agreed to a
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maximum amount. That maximum amount is what they are proposing now and what staff
is recommending.
Condition 31. Identify the parking proposed within the Development Plan being 106 commercial, 237
residential, including 40 visitor spaces - Councilmember Duggan asked if the 40 visitor
spaces included the 20 underground. Planner Wall replied that there would be 20 above
ground and 20 underground visitor spaces, of the total 237 residential spaces.
Councilmember Duggan asked if they would be marked as visitor parking. Planner Wall
believes that would be up to the developer.
Ms. Leanna Stefaniak, representing At Home Apartments, came forward and noted they took into
consideration concerns about the guest parking, making sure that their guests did not spill over into the
commercial parking. They took the first level of underground parking and made it an open first-
come/first-serve basis for all of their guests and residents free of charge. The second level would be the
reserved parking marked specifically for residents.
Planner Wall noted that a number of the conditions were code requirements that are already in place.
Condition 15. A MnDOT Right -of -Way Access Permit shall be obtained for the proposed access prior
to issuance of any building permits. Planner Wall noted that they would have to provide that before staff
would be willing to issue any building permits.
In reference to Condition 10 that reads 'The owner, tenant and their respective agents shall be jointly
and severally responsible for the maintenance of all landscaping in a condition presenting a healthy, neat
and orderly appearance and free from refuse and debris. Plants and ground cover which are required by
an approved site or landscape plan and which have died shall be replaced as soon as seasonal or weather
conditions allow', Councilmember Duggan asked if the word `tenant' really needs to be in there. Planner
Wall replied that this language is directly from the code.
Councilmember Petschel noted that it was her understanding that `tenant' in this case would not be the
tenants of the apartment building but the tenants of the two outbuildings. Planner Wall concurred as this
clause came from the additional requirements for business and industrial uses. Mayor Krebsbach
recommended that the code reference be included somewhere in the resolution. Councilmember Norton
noted that he believes that the code language is clear enough and, if the code language changes it would
be better that the language is written rather than referencing the code. Mayor Krebsbach agreed with that
explanation, as this would prevail if the code were to change.
Councilmember Duggan suggested that if the term `tenant' refers to a commercial tenant and not a
residential tenant that it should be spelled out that way. Staff agreed to that change in the condition.
Planner Wall concluded by stating the final plat needs to be filed with Dakota County before the
issuance of any building permits. They are required to pay park dedication fees and any subsequent
amendments to this proposed final development plan would be reviewed as required.
Councilmember Duggan, referring to Condition 17, that reads in part 'The proposed common sanitary
sewer line ... ` asked `common' to whom and who would be responsible for it. Planner Wall replied
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that it would be internal to the developer and that staff could add the clause 'the proposed private
common sanitary sewer line serving both commercial buildings'. Council agreed.
Councilmember Duggan, referring to Condition 28 that reads, 'The proposed underground storm water
structures shall support fire equipment weight', asked if there should be an engineer that certifies to the
City that it is meeting the conditions. Planner Wall noted that this has been raised by the fire department
and the applicant has stressed that it would be accommodated. Mayor Krebsbach suggested that this be
added to the development agreement, which staff agreed to do.
Councilmember Duggan, referring to Condition 19 discussing the trail, referenced the written agreement
and asked what the written agreement would state. Planner Wall noted that the trail project is a separate
project to this development. The offer was made to connect the trail to the development. The intent is to
prove that there are agreements in place for that trail connection so the City is aware the conditions.
Councilmember Petschel noted that it was her understanding that the comprehensive signage plan comes
before the Council at a later date and they are not approving any signage this evening. Planner Wall
confirmed that. At this point they are proposing that the signs be included in the plan and those potential
locations would be acceptable based on the approval of the Council.
Councilmember Duggan moved to adopt RESOLUTION 2016-68 APPROVING A CONDITIONAL
USE PERMIT FOR A PLANNED UNIT DEVELOPMENT FINAL DEVELOPMENT PLAN
AMENDMENT, PRELIMINARY/FINAL PLAT, VACATION OF EXISTING DRAINAGE AND
UTILITY EASEMENTS, AND WETLANDS PERMIT AT 720-756 HIGHWAY 110, based on the
findings of fact and conditions as stated in the resolution.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
B) ADOPTING PRELIMINARY BUDGET AND LEVY
Finance Director Kristen Schabacker explained the proposed preliminary budget, levy, and the final levy
for the special taxing district. In July, staff and Council started the budget process by meeting with
department heads and gathering information. Two workshop meetings were held by the Council.
Some of the highlights of the proposed budget included:
• The police department has added a Captain position and a Community Service Officer position
• The engineering department will now be part of the General Fund
• The budget includes an increase in the pension for the firefighters of $500 per firefighter per year
• A salary study to be completed
• The wages reflect a 2.5% cost of living adjustment
• The City's insurance contribution was increased by 5%
• A Capital Equipment Fund and a Capital Facilities Fund were established, although they are not
part of the budget or the levy. Funds will be transferred from the water tower fund
• Fire station safety repairs to be funded from the water tower fund
• The General Fund is proposed to increase by 8.97%
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• The Preliminary Levy would increase 7.88%
Mayor Krebsbach noted this is setting the maximum amount that the City may levy; however, the final
amount might be reduced. The final budget and levy will come before the Council in December 2016.
At that time, the Council could reduce the levy.
Councilmember Duggan stated that with the establishment of the facilities fund, the water and mold
issues should be fixed within the next year and not later. Councilmember Povolny stated that this project
is being worked on at this time. City Administrator Mark McNeill noted this is a high priority for staff.
Ms. Schabacker continued by stating the preliminary levy amount was $7,990,330. In December, the
final budget and levy will come before the Council. At that point, residents will have received their
notices from Dakota County and they can comment on any concerns they have.
Councilmember Petschel noted that this year the budget is based on a study that was done by the City's
bonding firm. The City has aging infrastructure and equipment needs. The bonding firm highlighted the
needs of the city and estimated the cost. The levy is going to be higher in order to build up savings for a
Capital Improvement Fund or for replacing equipment. The City now has a five-year plan to deal with
those costs.
Mayor Krebsbach stated that the fire department has always had a capital equipment plan. What is
different now is that there is a comprehensive look at the entire City. As she has mentioned in the past,
because of fiscal disparities, 40% of the commercial taxes go into a state pool that gets distributed to
other cities.
Councilmember Duggan moved to adopt RESOLUTION 2016-70 ADOPTING 2017 PRELIMINARY
BUDGET.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
Councilmember Duggan moved to adopt RESOLUTION 2016-71 APPROVING PROPOSED 2016
LEVY COLLECTIBLE IN 2017.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
Councilmember Petschel moved to adopt RESOLUTION 2016-72 APPROVING FINAL 2016 TAX
LEVY FOR SPECIAL TAXING DISTRICT NO. 1, COLLECTIBLE IN 2017.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
C) PROPOSED REORGANIZATION OF CITY DEPARTMENTS
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City Administrator Mark McNeill explained that in the budget discussions, there was discussion about
making the City's operations more streamlined. The Planner has resigned, adding to the positions that
are currently vacant. Mr. McNeill has reviewed these vacancies and proposed some changes that would
allow for the consolidation of responsibilities and allow for a better way of operating.
Assistant City Administrator - The previous position, Assistant to the City Administrator/HR
Coordinator, mostly handled Human Resources related tasks, recreation, and some communication
responsibilities. Administrator McNeill recommended making this an Assistant City Administrator
position, which would be responsible for Human Resources, and also be responsible for overseeing IT,
Recreation, Communications, and the handling of special projects.
Public Works Director — Mr. McNeill said this position is commonly called Public Works Director/City
Engineer, but since it has to have a city engineer degree as a requirement, he recommended that it be
called Public Works Director, and be responsible for Engineering, Public Works operations, and
recycling.
Community Development Director — This is the current Planner position and would continue to have
that responsibility, along with Economic Development, Building Inspections and Code Enforcement.
Other positions in the City which would remain as is include the Finance Director, City Clerk, Police
Chief, and Fire Chief.
Administrator McNeill continued by explaining that pay grades would need to be recalculated for the
revised positions. The proposed budget includes money for that, and that the Council would have to
approve the position descriptions before authorization to advertise for these positions.
Mayor Krebsbach noted that Council has discussed this in their meetings and one of the things spoken of
was that these really become teams rather than just a reporting relationship.
Councilmember Duggan stated that he has often noted in the past that sometimes the departments do not
communicate with each other. He believes there should be an emphasis on building communication
across all departments. Administrator McNeill agreed.
Councilmember Norton moved to adopt the proposed reorganization plan.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
City Administrator Mark McNeill presented two revised job descriptions; one for the Public Works
Director and one for the Assistant City Administrator.
As to the position of Public Works Director, Administrator McNeill recommended Mr. Ryan Ruzek be
appointed to this position, based on the requirements of the job and Mr. Ruzek's experience with the
City. If approved, this appointment would be effective September 21, 2016, with the standard one year
probationary period.
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Councilmember Povolny moved to adopt the proposed job description for the Public Works Director
position and to appoint Mr. Ryan Ruzek as the Public Works Director effective September 21, 2016.
Councilmember Duggan seconded the motion.
Ayes: 5
Nays: 0
Councilmember Petschel moved to adopt the proposed job description for the Assistant City
Administrator position.
Councilmember Norton seconded the motion.
Ayes: 5
Nays: 0
COMMUNITY ANNOUNCEMENTS
City Administrator Mark McNeill made the following announcements:
• Absentee ballots are available at City Hall or any County office on Friday, September 23, 2016.
• Paster Properties has allowed the City to have the Halloween bonfire at the Plaza. Residents can
drop off brush beginning October 26, through noon on Monday, October 31.
• The City received a plaque as an award from the Pollinator Friendly Alliance in recognition of
the pollinator friendly work that has been done in the city.
COUNCIL COMMENTS
Councilmember Norton reminded everyone, students in particular, to drive slowly and cautiously around
schools. There have been some recent incidents where some were not driving so cautiously.
Councilmember Norton also noted that US News came out ranking Henry Sibley High School as
number 31 in Minnesota High Schools and 1,319 in the national rankings. One of the items noted was
that 43% of the students participate in advanced placement courses.
Councilmember Petschel noted that on September 21St, the Noise Oversight Committee for the airport
will sign a memorandum that will go to the Metropolitan Airport Commission recommending that the
FAA meet with the cities and have a high degree of transparency in terms of how they are currently
using the airport in wake of the converging runway operations. It is also going to ask for a redo of the
noise footprint to reflect the current change in operations. She reassured residents that they are on top of
this and will pursue it to the bitter end.
She also noted that she was out walking and saw three different cross-country teams out running the
trails. It was such a beautiful day and the trails were beautiful, the skate park was full, it is truly a lovely
community they live in.
Councilmember Povolny commented that the daylight hours are shortening and people are moving
around. He reminded residents to use reflective gear and lights so that they are seen by drivers.
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Councilmember Duggan noted that the paper listed the National Merit Scholars and there was a large
representation from Henry Sibley, St. Thomas Academy, and Visitation high schools.
He also mentioned that a lot of people are concerned about the traffic from I-494 to Dodd. It will get
worse before it gets better and everyone will need to be diligent about working with MnDOT to have
appropriate signage on letting people know what is going on.
He noted that Fresh & Natural is being challenged and he encouraged residents to go there and tell them
what they would like offered at the store.
To follow up on the comments about the traffic on Dodd Road (Hwy 149), Mayor Krebsbach stated that
she sent a letter to the Commissioner in the spring about several items; one of them being to get
Highway 55 connected to I-494. That will take traffic off of Highway 149 and it is really important that
this happens with the Vikings new location.
She received a call regarding speeding on Mendota Road. She asked Chief Aschenbrener to see what
could be done. The caller requested a stop sign. She suggested they attend a traffic safety committee
meeting.
Mayor Krebsbach also wanted to reassure everyone that Mendota Heights is not going to be annexed by
St. Paul just because residents are seeing St. Paul Regional Water trucks in the area. They continue to
handle the City's water system. Mr. Ruzek explained that annually St. Paul Water flushes out the mains.
He assured residents that the City has not paid for repairs for water main breaks in the past, and it will
not be paying for water breaks in the future.
Mayor Krebsbach wished all of the Jewish residents a Happy New Year (Rosh Hashanah) which begins
October 2 and ends October 3.
ADJOURN
Councilmember Duggan moved to adjourn.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
Mayor Krebsbach adjourned the meeting at 9:19 p.m.
Sandra Krebsbach
Mayor
ATTEST:
page 16
Lorri Smith
City Clerk
page 17
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PLANNING COMMISSON MINUTES
September 27, 2016
The regular meeting of the Mendota Heights Planning Commission was held on Tuesday,
September 27, 2016 in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M.
The following Commissioners were present: Chair Litton Field, Jr., Commissioners Howard
Roston, Michael Noonan, Mary Magnuson, Christine Costello, and Brian Petschel. Those absent:
Doug Hennes. Others present were City Planner Nolan Wall and Public Works Director Ryan
Ruzek.
Approval of Agenda
The agenda was approved as submitted.
Approval of August 23, 2016 Minutes
COMMISSIONER ROSTON MOVED, SECONDED BY COMMISSIONER MAGNUSON TO
APPROVE THE MINUTES OF AUGUST 23, 2016, WITH TYPOGRAPHICAL
CORRECTIONS.
AYES: 6
NAYS: 0
ABSENT: 1 (Hennes)
Hearin's
Chair Field noted that Planning Case 2016-36 was noticed at 1032 Dakota Drive. At this point
that application is still standing but there will not be a public hearing on it this evening. It may be
determined that a public hearing is not necessary.
A) PLANNING CASE #2016-35
Great Northern Builders, LLC, 780 South Plaza Drive
Conditional Use Permit
City Planner Nolan Wall explained that the applicant was seeking a Conditional Use Permit to
construct an addition to an existing building and parking lot expansion on the subject property
located at 780 South Plaza Drive. City code does require a Conditional Use Permit for its
existing use and subsequent improvements in the B-1 Limited Business Zoning District.
Planner Wall shared an image of the subject parcel relative to its location within the City,
surrounding lots, and streets. He noted an error on the zoning map as some of the surrounding
parcels are zoned R-1, Residential. The Mendota Plaza Development is located just north of the
page 18
subject parcel. The parcel is approximately 50,000 square feet and is bordered by commercial
uses to the east, to the west, and to the north and residential uses to the south. Planner Wall then
shared an image of the site plan.
The property is owned and operated as Boltz's Family Martial Arts and the proposal is to
construct an approximately 3,000 -square foot addition on the west side of the building. In
addition, the parking lot would be reconstructed to add additional stalls, curbing, and striping.
As part of Planning Case 2002-23, the City Council approved a conditional use permit that
allowed this existing use under the `private academies' classification in the B-1 District. Due to
the proposed project scope and significant expansion of the existing building and parking lot,
staff and the City Attorney determined that a new conditional use permit would be required.
Planner Wall then reviewed the applicable standard requirements in the B-1 Zoning District and
explained how this proposal complies with those standards. He also explained that the existing
building has white vinyl siding, asphalt shingles, and aluminum fascia and soffits. The proposed
addition would have the same exterior materials and color. There is a brick facing along the
bottom of the building that would be replaced with siding. The code does allow for subsequent
additions to buildings in commercial zones to be constructed of materials of a comparable quality
and appearance to the existing condition.
Planner Wall shared photographic images of the existing conditions on the property paying
particular attention to the existing screening and vegetation between the property and the
residential area. He also noted that they do have two trash and recycling containers that are
currently out on the edge of the parking lot and are not screened from the street or adjacent
properties. After discussions with the property owner they have added a proposed trash enclosure
area that would be gated, making it compliant with the area. It also improves the appearance of
the site.
Specific to the parking lot, the proposed project would be compliant with the site and parking lot
landscaping percentages. They are proposing to remove seven trees. Staff recommended that
additional coniferous plantings then be installed on the eastern property boundary line to provide
for additional screening and as a replacement for the trees that are being removed. The screening
and vegetation along the western and southern property lines would remain in place and staff
believes they provide adequate buffer and screening of the site.
The proposed drive lanes, parking lot setbacks, stall dimensions, and the number of stalls, all
meet the applicable city code requirements. In addition, the property owner is proposing an
increase of approximately 6,000 square feet of impervious surface. There is on-site storage and
retention that is accomplished through the addition of a rain garden, which will provide both
drainage control and water quality improvements. The proposed plan also includes a surface
water protection plan, which addresses erosion control requirements. The proposed project
meets the applicable standards for the granting of a conditional use permit and improves the
overall appearance and quality of the property while supporting growth of an existing business.
page 19
Staff recommended approval of this conditional use permit based on the Findings of Fact with
Conditions.
Commissioner Noonan asked for a description of the rear yard condition and what may change
with the extension of the building. Referencing the site plan, Planner Wall indicated where the
proposed extension would be coming out from the side by approximately 29.5 feet. The setback
from the rear property boundary line would be 48.6 feet; set back appropriately from those rear
yards. There is also some significant existing vegetation that would not be impacted by this
expansion. Planner Wall noted that he heard from one resident who asked a similar question and
voiced no concerns with the proposal as provided.
Mr. Chris Biljan of Great Northern Builders, LLC and Master Greg Bolton, 2219 Apache Street,
property owner were available for questions. Besides the expansion details already provided by
Planner Wall, Mr. Biljan noted that they would be adding ADA compliant ramps inside and
outside and remodeling the bathrooms.
Commissioner Magnuson asked how many people they anticipate this expansion would provide
for. Mr. Biljan replied that with the number of additional parking stalls and off-street parking,
they would be more than compliant with the required number of stalls per square foot of
commercial space. Master Bolton stated that having the addition they would be able to stagger
the class times. The majority of the martial arts students — 60% to 70% - are kids. These students
are typically dropped off and picked up by their parents. The parking lot expansion would ensure
the safety of these kids as they enter and leave the building.
Mr. Biljan added that they have no problems with adding the vegetation recommended and
complying with all of the conditions for approval.
Chair Field opened the public hearing.
Mr. Charlie Durenberger, 790 Creek Avenue, noted that this business is an asset to the
community and a great neighbor. He asked if there would be any parking lot lighting added to
the property. Planner Wall replied that there was not any lighting that was shown on the plan.
The city code requirements are zero foot candle readings at the property boundary lines. Staff
could certainly follow-up with that; however, they would review that as part of the building
permit application. If the commission wished, staff could add a condition stating that any lighting
that would be added to the parking lot be compliant with the applicable city code standards.
Mr. Chris Biljan returned and noted that they have not proposed to add any additional parking lot
lighting. There is minimal lighting on the building now — the main entryways, etc. — with a few
new entry doors that will be eliminated at the doorway. However, as far as any lighting or car lot
lamps there are no plans to install any at this time.
Commissioner Noonan noted that he did not believe it was necessary to include a condition
stating that adding lighting to the parking lot must be in compliance. However, if there would be
a change of heart there would need to be additional discussions with the City.
page 20
Chair Field asked for a motion to close the public hearing.
COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER MAGNUSON,
TO CLOSE THE PUBLIC HEARING.
AYES: 6
NAYS: 0
ABSENT: 1 (Hennes)
COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER ROSTON, TO
RECOMMEND APPROVAL OF PLANNING CASE 2016-35, CONDITIONAL USE PERMIT
BASED ON THE FOLLOWING FINDINGS OF FACT:
1. The proposed project is compliant with the applicable B-1 Limited Business District and
off-street parking standards, enhances the overall appearance of the property, improves
drainage, supports growth of an existing business, and addresses several existing legal
non -conformities.
2. Additional plantings will be installed to replace those being removed as part of the
proposed parking lot expansion.
3. The proposed project is compliant with the standards for granting a conditional use
permit and is consistent with the Comprehensive Plan.
AND WITH THE FOLLOWING CONDITIONS:
1. Building and grading permits shall be issued prior to construction of the proposed
project(s).
2. The proposed trash/recycling container enclosure structure shall be constructed of either
modular block or wood fencing, in compliance with the applicable City Code
requirements.
3. There shall be no outdoor storage of either materials or products, except through the
issuance of a conditional use permit and where expressly allowed in the underlying
zoning district.
4. Coniferous plantings shall be located along the eastern property boundary line to replace
those being removed for the proposed parking lot expansion, to be reviewed and
approved by staff.
5. All grading and construction activities as part of the proposed development shall be in
compliance with applicable federal, state, and local regulations and codes, as well as in
compliance with the City's Land Disturbance Guidance Document.
6. The property shall comply with the applicable commercial/industrial property
maintenance standards, as required by City Code.
AYES: 6
NAYS: 0
ABSENT: 1 (Hennes)
Chair Field advised the City Council would consider this application at its October 4, 2016
meeting.
page 21
Verbal Review
Planner Wall gave the following verbal review:
PLANNING CASE #2016-16
Mendota Plaza 2nd Addition
Planned Unit Development Amendment
• This was before the Commission earlier this summer and a number of meetings were held
with the City Council with actions to table and extend the application to address certain
issues that had come up as part of the discussion
• Approved by the City Council on September 20, 2016
• Planner Wall reviewed the main changes that the PUD went through since the Planning
Commission recommended approval
o The original proposal was for 149 units; the number of units has been reduced by 10
to 139 units; they tapered back the fourth story in certain locations making a less
visual presence
o They originally requested from MnDOT a right in/right out access permit off of
Highway 110, they received confirmation from MnDOT that they will be issuing a
right in only permit. MnDOT, as part of their reconstruction project of Highway 110,
will be adding a de -acceleration turn lane off of Highway 110. Mendota Plaza will be
making modifications to a separate access point located outside of this immediate
project area to compensate for the lack of the right out that had been originally
requested from MnDOT.
PLANNING CASE #2016-31
2300 Pilot Knob Road
Conditional Use Permit
• Approved by the City Council as recommended by the Planning Commission
PLANNING CASE #2016-33
2500 Lexington Avenue
Comprehensive Plan Amendment
• Approved by the City Council as recommended by the Planning Commission
• Has been submitted to the Metropolitan Council for their final approval
PLANNING CASE #2016-34
Code Amendments to Solar Energy Systems
• Proposed to change the roof mounted systems to be permitted accessory use, while the
ground mounted systems would remain as conditional use permit requests with some
minor amendments to clean up some language
o Approved by the City Council
Staff and Commission Announcements
• Planner Wall noted that at the last City Council meeting there were a number of residents
that came forward and made a presentation on allowing chickens in residential zoning
page 22
districts. This is not a new issue to the Commission or Council; however, based on that
discussion the City Council directed action back to the Planning Commission to study the
issue and make some potential recommendations regarding an ordinance that would
allow chickens within the City. They are looking for feedback from the Commission, if
they were to go down that road as a policy decision, on what issues should be considered
and what things ultimately might be included in a subsequent ordinance amendment. This
is scheduled for the November 22 Planning Commission meeting and materials will be
provided beforehand for discussion of that issue.
The Planning Commission requested that staff return to the Council and obtain more
clarity on what it is they are looking for before the November 22 Planning Commission
meeting.
• There will be an open house before the Parks Commission meeting Monday, October 17
from 5:30 p.m. to 6:30 p.m., in Council Chambers, regarding the Dodd Road Corridor
Study. There will be a presentation by the planning consultant [Stantec] at the 6:30 p.m.
meeting.
• Planner Wall recognized this as being his last Planning Commission meeting. He has
been serving the City of Mendota Heights for the last three years. He will be starting a
new position with the City of Vadnais Heights. He personally thanked this Commission,
as well as previous Commission members Viksnins and Hennessey, who have served
during his time here for their work with the City. It has been his pleasure to work with
this group in service to the City. Their professionalism and knowledge has driven him to
be a better Planner, for which he is grateful.
Commissioners expressed their appreciation to Planner Wall and their regrets at seeing
him leave. Chair Field noted that Mr. Phil Carlson and his team from Stantec would be
providing interim planning services regarding the planning cases that would be before the
Planning Commission for the next few months. Ultimately, they will be providing some
weekly office hours or availability to ensure in-depth questions from residents or
developers would be answered.
Adjournment
COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER COSTELLO,
TO ADJOURN THE MEETING AT 7:43 P.M.
AYES: 6
NAYS: 0
ABSENT: 1 (Hennes)
firm"'
mCITY OF
MENDOTA HEIGHTS
page 23
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
DATE: October 4, 2016
TO: Mayor, City Council, and City Administrator
FROM: Lorri Smith, City Clerk
SUBJECT: Temporary On -Sale Liquor License for St. Thomas Academy
INTRODUCTION
Pursuant to State Statutes and our City Code, no person shall sell or give away liquor without first
having received a license. Temporary On -Sale Liquor licenses can be granted only to clubs and
charitable, religious or nonprofit organizations. The licenses are subject to final approval by the
Director of Alcohol and Gambling Enforcement.
DISCUSSION
St. Thomas Academy, located at 949 Mendota Heights Road, is planning to hold their annual
reunion weekend activities on October 12 — 14, 2016. The events will take place as follows:
• Wednesday, Oct 12, Opus Sancti Thomae Major Benefactor Dinner in the Flynn Hall.
• Thursday, Oct 13, Senior Stag Dinner in Sjoberg/Flynn Gym, and alumni gathering in
Holtz Gym.
• Friday, Oct 14, Athletic Hall of Fame Inductees Dinner and hospitality room for alumni
during homecoming football game in the Sjoberg/Flynn Gym.
They have requested a Temporary On -Sale Liquor License to allow for the sale of alcoholic
beverages at these events. St. Thomas Academy has submitted an application and a certificate of
insurance showing liquor liability on above dates.
It should be noted that temporary on -sale liquor licenses have been issued in the past to St.
Thomas Academy and other charitable, nonprofit and religious organizations within the city with
no incidents or negative reports.
RECOMMENDED ACTION
Staff recommends the City Council approve a Temporary On -Sale Liquor License for St.
Thomas Academy for October 12, 13, and 14, 2016, subject to approval of the Director of
Alcohol and Gambling Enforcement.
page 24
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
CITY OF
MENDOTA HEIGHTS
REQUEST FOR COUNCIL ACTION
DATE: October 4, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Request for Authorization to Seek Professional Services for the Dodd Road Trail
Project
COMMENT:
INTRODUCTION
The Council is asked to authorize staff to seek quotes for a professional service contract from the
pre -approved consultant pool and the Minnesota Department of Transportation consultant (KLJ
Engineering) for the Dodd Road Trail Project.
BACKGROUND
The Dodd Road Trail Project was originally approved for design in 2006. Due to the cost to
construct the project it has been on the shelf ever since. Staff has made applications for grants to
offset the cost but all applications have been denied. The Minnesota Department of
Transportation (MnDOT) is proposing to reconstruct Dodd Road in 2018. MnDOT is willing to
bid the project with their larger project with the idea that larger bid quantities will make the
project more affordable due to economies of scale.
Rules, regulations and guidelines have changed from the original design which requires the plans
to be updated to current standards.
DISCUSSION
Staff is seeking authorization to request quotes for the design update. Staff would send a scope
of work to the original consultant as well as the consultant for MnDOT. The quotes will be
evaluated and presented to Council at a future meeting.
BUDGET IMPACT
The Dodd Road Trail Project is proposed to be funded using Municipal State Aid funds.
RECOMMENDATION
Staff recommends Council approve the request to seek professional services.
ACTION REQUIRED
If Council wishes to enact the staff recommendation, it should pass a motion to authorize staff to
seek quotes for a professional service contract from the pre -approved consultant pool and KLJ
Engineering for the Dodd Road Trail Project. This action requires a simple majority vote.
page 25
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
CITY OF
MENDOTA HEIGHTS
REQUEST FOR COUNCIL ACTION
DATE: October 4, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Sunset Lane Storm Sewer Extension
COMMENT:
INTRODUCTION
The Council is asked to authorize staff to issue a purchase order for a storm sewer extension on
Sunset Lane.
BACKGROUND
Sunset Lane was originally platted to be a through street connecting to Sylvandale Road. As
surrounding areas were developed, the road was never extended and the city was left with
undeveloped right of ways. Storm water runoff from upstream yards and city right of way has
been causing drainage problems to two homes on Laura Street.
A new residential home was recently constructed at 648 Sunset Lane (tear down/rebuild). Staff
worked with the builder on directing the run off to a city catch basin. The grading on the new
home has made an improvement but the homes on Laura Street are still experiencing issues.
DISCUSSION
Staff has assessed the site in heavy rains and determined that a second catch basin extended to
the south approximately 100 feet would capture the additional water that is flowing towards the
homes on Laura Street.
BUDGET IMPACT
The proposed project is proposed to be funded from the Storm Water Utility Fund which has an
adequate balance to complete this improvement.
RECOMMENDATION
Staff recommends Council approve the purchase order to Gartzke Construction in the amount of
$6500.00.
ACTION REQUIRED
If Council wishes to enact the staff recommendation, it should pass a motion authorizing staff to
issue a purchase order to Gartzke Construction for $6500.00. This action requires a simple
majority vote.
Sunset Lane
Storm Sewer Extension
9/27/2016
0 50
SCALE IN FEET
--
page 26
City of
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Heights
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GIS Map Disclaimer:
This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,
survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained
in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors
or omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
page 27
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
CITY OF
MENDOTA HEIGHTS
REQUEST FOR COUNCIL ACTION
DATE: October 4, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution 2016-69 Approving a quitclaim Deed to the Minnesota Department of
Transportation (MnDOT) — 804 Ridge Place
COMMENT:
INTRODUCTION
The Council is asked to approve a quitclaim deed transferring ownership of a storm water
easement from the City of Mendota Heights to MnDOT.
BACKGROUND
In 1989, Mendota Heights acquired an easement at 804 Ridge Place. The purpose of the
easement was to extend a storm sewer for the construction of a bituminous trail. The storm sewer
extension was installed on a pipe owned by MnDOT.
DISCUSSION
In conjunction with the Highway 110 reconstruction project, MnDOT is proposing to replace the
entire length of this pipe. For this work to occur, MnDOT is needing to acquire additional
easement extending beyond the current city easement. MnDOT is proposing to take over the
existing city easement and has an agreement for an extension of the area. Granting this will
relieve the city of future maintenance costs and liabilities associated with the storm sewer pipe.
The quitclaim deed was tabled at the September 20, 2016 meeting due to resident concerns for
indemnification over the easement area. Staff has worked with the city attorney and insurance
carrier and will be drafting an indemnification contract to be recorded with the property.
BUDGET IMPACT
The original easement document states the city was granted the easement for the cost of one
dollar.
RECOMMENDATION
Staff recommends Council approve Resolution 2016-69 conveying the permanent drainage
easement per Doc. No. 934659 to the Minnesota Department of Transportation.
ACTION REQUIRED
If Council wishes to enact the staff recommendation, it should pass a motion to approving
Resolution 2016-69, APPROVING A QUITCLAIM DEED TO THE MINNESOTA
DEPARTMENT OF TRANSPORTATION. This action requires a simple majority vote.
page 28
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-69
RESOLUTION APPROVING A QUITCLAIM DEED TO THE MINNESOTA
DEPARTMENT OF TRANSPORTATION
WHEREAS, the City of Mendota Heights was granted a permanent drainage easement
on Lot 7, Somerset Hills No. 2 recorded as document No. 934659 in Dakota County, Minnesota
further described as:
The South 20 feet of the East 20 feet of the West 449 feet of Lot 7, Somerset Hills No. 2,
Section 26, Township 28 North, Range 23 West, Dakota County Minnesota; and
WHEREAS, the Minnesota Department of Transportation (MnDOT) will need utilize
and acquire additional easement to replace a drainage pipe; and
WHEREAS, a quitclaim deed was drafted by MnDOT to transfer the easement from the
City of Mendota Heights to the State of Minnesota.
NOW THEREFORE, BE IT RESOLVED, the Mendota Heights City Council hereby
approves and authorizes a quitclaim deed conveying an easement in perpetuity for drainage
purposes on that part of Lot 7, Somerset Hills No. 2, shown as Parcel 320 on MnDOT Right of
Way Plat Numbered 19-158.
BE IT FURTHER RESOLVED, the Mendota Heights City Council herby authorizes
the Mayor and City Clerk to sign the quitclaim deed.
Adopted by the City Council of the City of Mendota Heights this 4th day of October, 2016.
CITY COUNCIL
CITY OF MENODTA HEIGHTS
ATTEST Sandra Krebsbach, Mayor
Lorri Smith, City Clerk
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S.P. 1918-110 COUNTY Dakota PARCEL NO. 320
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CITY OF
MENDOTA HEIGHTS
page 30
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
DATE: October 4, 2016
TO: Mayor, City Council, and City Administrator
FROM: Ryan Ruzek, P.E., Public Works Director
SUBJECT: Resolution Supporting the Dakota County 2017-2021 Capital Improvement Plan
BACKGROUND
Every year Dakota County updates their five-year Capital Improvement Plan (CIP). In
conjunction with these updates, the County asks for resolutions of support from County cities
and townships to present to the County Board at the public hearing where the CIP is formally
adopted. This year's public hearing before the County Board is scheduled for November 3, 2016
at the County Administrative Center in Hastings. A copy of the Draft 2017-2021 CIP is attached
for your review.
Mendota Heights has one street projects listed in the Draft 2017-2021 CIP as well as recurring
markings and signage maintenance items. Dakota County is proposing upgrading County State
Aid Highway 31 (Pilot Knob Road) from Northland Drive to Mendota Heights Road. Although
not designed yet, the project would include improved turn lanes, a traffic signal upgrade at
Mendota Heights Road, and a new traffic signal at the Pilot Knob Road/I-494 interchange.
Design of the project is scheduled for 2016 with construction in 2017.
Also included in the Draft 2017-2021 CIP is the Mendota to Lebanon Hills Greenway project to
construct a grade -separated pedestrian crossing of Highway 110. Construction of this project is
scheduled for 2017. There is no proposed City cost share for this project at this time.
BUDGET IMPACT
As with any County project, the City of Mendota Heights would be a cost share participant in the
Pilot Knob Road project listed above. Similar to other County projects completed in Mendota
Heights, the County and City split the costs 55%/45% respectively; however the County received
Federal money that is applicable to this project's construction. The breakout of the project costs
as listed in the Dakota County Draft 2017-2021 CIP are:
Year Task County Share City Share Federal
2016 Design $55,000 $42,900
2017 Construction $42,900 $35,100 $702,000
The $78,000 City share of the project could be funded out of the City's Infrastructure Fund if the
fund balance can support the payment at time of invoice. This project would be eligible for
Municipal State Aid (MSA) Funds as well and could be paid out of the City's MSA Account.
RECOMMENDATION
page 31
Staff recommends that if Council wishes to support the Dakota County 2017-2021 CIP, they
should adopt a Resolution in support of the CIP. RESOLUTION 2016-74, A RESOLUTION
SUPPORTING PROJECTS LISTED IN THE DRAFT 2017-2021 DAKOTA COUNTY
CAPITAL IMPROVEMENT PLAN is attached for Council consideration. Adoption of this
Resolution would require a simple majority vote.
page 32
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. 2016-74
RESOLUTION SUPPORTING PROJECTS LISTED IN THE DRAFT
2017-2021 DAKOTA COUNTY CAPITAL IMPROVEMENT PLAN
WHEREAS, the City of Mendota Heights values the cooperative working relationship it
has with Dakota County; and
WHEREAS, the City of Mendota Heights supports the continued maintenance and
improvement of our regional road network, trails and park system; and is further supportive of
the proposed work on the regional trail network; and
WHEREAS, the City of Mendota Heights is also supportive of vehicular and pedestrian
public safety as well as storm water drainage improvements throughout the public right-of-way
in the city.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Mendota
Heights, Minnesota supports the efforts of Dakota County to improve public safety,
transportation, storm water drainage, parks, trails, and recreational facilities through the Draft
2017-2021 Capital Improvement Plan.
Adopted by the City Council of the City of Mendota Heights this 4th day of October, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
By
Sandra Krebsbach, Mayor
ATTEST:
By
Lorri Smith, City Clerk
page 33
2017 - 2021 Transportation Capital Improvement Program - Draft
2017 Construction DRAFT
PRO) N0 ROAD SEGMENT(TO/FROM)
PROJECT DESCRIPTION
PR01 LOCATION
ANNUAL COST
Cm
SHARE
FEDERAL
STATE
COUNTY GRAVEL TAX
STATE AID FOR CONST OTHER
9/9/2016 13:46
COUNTY
COST
LEAD AGENCY
TRANSIT AND MODES:
Transit Infrastructure
97-170 East/West Transit Improvements
PRESERVATION:
MANAGEMENT:
5-47 CSAH 5
11-27 CSAH 11
14-28 CSAH 14
26-47 CSAH 26
26-52 CSAH 26
31-86 CSAH 31
32-87 CSAH 32
38-52 CSAH 38
38-54
REPLACEMENT:
38-55 CSAH 38
73-18 CR 73
73-19 CR 73
78-06 new 78
83-08 CR 83
86-29 CSAH 86
86-32 CSAH 86
86-38 CSAH 86
97-173 Various
Highway Surface - Bituminous
Highway Surface - Bituminous
Highway Surface - Gravel
Highway Surface - Gravel
Traffic Control Devices
Bike Trail
Storm Sewer System Repair
At Burnsville Pkwy & 136th Street
at Burnsville Parkway
14th Ave to 3rd Ave
At TH 3 - Roundabout
At CSAH 43 (Lexington Ave)
Northland Dr to Mendota Heights Rd
CSAH 43 (Lexington Ave) to TH 3
CSAH 31 (Pilot Knob) to TH 3
Safety and Management Projects
ROW Preservation & Management
At Garden View, Pennock, Galaxie,
and Johnny Cake Ridge Rd
Oakland Dr to Country Lane (704)
Rsmt/IGH line to CSAH 32
Bonaire Path to Rsmt/IGH line
235th/Denmark to TH 3
Replace Bridge L1315, 1.5 mi N CSAH 86
East of CSAH 47 to TH 52
TH 3 to west of CSAH 47
W edge of Dak Co, tied to Scott Co HSIP
Culvert Replacement - County Roads
Signal Projects - Various Locations
EXPANSION:
42-82 CSAH 42 At TH 52 (Bridges Only)
50-19 CSAH 50 South CSAH 60 to CSAH 9
RESOURCES:
Township Road Distribution
Attorney Reimbursement
CIP Reimbursement to Operations
8-21 CSAH 8 CSAH 63 (Delaware) to Livingston
9-54 CSAH 9 At Flagstaff (Roundabout)
14-28 CSAH 14 Consultant Construction Administration
31-79 CSAR 31 At CSAH 32 Signal Repl - Dbl Left turns
CSAR 31 from 170th St to CSAR 38
31-87 CH 31/CH46 CSAR 46 from Kenrick Ave to CSAH 31
31-87 CH31/CH46 Consultant Construction Administration
32-87 CSAR 32 CSAH 43 (Lexington Ave) to TH 3
33-15 CSAH 33 At 140th/Connemara Roundabout
42-124 CSAH 42 CSAH 42 Corridor
42-144 CSAH 42 1-35 to TH 3
50-23 CSAH 50 Holyoke Ave to CSAH 23 (Cedar Ave)
66-15 CSAH 66 At TH 52 Interchange Study
73-18 CR 73 Rsmt/IGH line to CSAH 32
88-20 CSAH 88 TH 56 to Fullerton Rd
Exp Pm/ 18 -Consultant Construction Admin
Future Studies/Professional Services
2017
60,000
1,000,000
2017 Transit and Modes Subtotal: 1,060,000
CSAH Maintenance
Chloride Application
Spot Locations
Durable Pavement Markings
500,000
500,000
60,000 Others
500,000 Dak Co/Others
560,000
4,447,435 -
1,419,000 -
385,000
105,000
500,000 -
700,000
500,000 100,000
2017 Preservation Subtotal: 8,056,435 100,000
Intersect Recon -ROW Acquisition
Intersect Recon -ROW Acquisition
Construction
ROW Acquisition/Utility Relocate
ROW Acquisition
Construction
ROW Turn lanes -rumble strips
ROW (2 -lane to 3 -lane)
(Includes one traffic signal 85006)
Burnsville
Burnsville
South St Paul
Inver Grove Heights
Eagan
Mendota Heights
Eagan
AV/Rosemount
Signal Rev/Flash Yellow Arrow Apple Valley
2017 Management Subtotal:
Repair/Replace Retaining Walls Burnsville
ROW Acquisition Inver Grove Heights
ROW Acquisition Rosemount
Construction Eureka/Castle Rock Twp
Construct Bridge 19.169 Hampton Twp
Construction CR,Ran,sclo,Hamp
ROW Acquisition CR,waterford, snots
ROW Acq (only Dakota co $ shown) Greenvale Twp
Construction Various Twpe
Replace/New/Geo Improvement
2017 Replacement Subtotal:
Construction
Construction
Rosemount
Lakeville
2017 Expansion Subtotal:
Design
Design - city lead
RFP in 2017 for 2018 Const (let 2017)
Design
ATMS - Design
RFP in 2017 for2018 Construction
Design Turn lanes -rumble strips
Design
Intersection Projects -Design
Pedestrian Study CH 42 Corridor
Design
Design/Study
Final Design
Design
RFP in 2017 for 2018 Construction
Wert St Paul
Lakeville
Eagan
3,000,000 200,000
1,419,000 -
4,419,000 200,000
1,247,435 Dakota County
- Dakota County
385,000 Dakota County
105,000 Dakota County
500,000 Dak Co/Others
700,000 Cities/Others
400,000 Dak Co/Cities
3,337,435
300,000
200,000
5,875,000
913,000
857,000
780,000
300,000
750,000
1,340,000
500,000
135,000 -
90,000
3,225,000
410,850 -
385,650
35,100 702,000
135,000 -
337,500
342,000 -
225,000 -
195,000 87,750
12,010,000 5,408,850 702,000
165,000
110,000
2,450,000
502,150
471,350
42,900
165,000
412,500
275,000
107,250
4,701,150
- Dakota County
- Dakota County
200,000 Dakota County
- MnDOT
- Dakota County
- Dakota County
- Dakota County
- Dakota County
723,000 Dakota County
275,000 Dakota County
- Dak Co/Others
1,198,000
350,000 -
1,000,000 -
500,000 -
2,700,000 -
388,000
8,100,000 -
2,040,500 -
20,000 -
160,000 -
1,512,500 560,625
16,771,000 560,625
350,000
1,700,000
5,100,000
2,040,500
951,875
10,142,375
- Dakota County
1,000,000 Dakota County
500,000 Dakota County
1,000,000 Dakota County
388,000 Dakota County
3,000,000 Dakota County
- Dakota County
20,000 Scott County
160,000 Dakota County
- Dak Co/Others
6,068,000
12,780,000
10,513,760
23,293,760
1,080,000
4,731,190
5,811,190
7,280,000 3,100,000 1,320,000
- - 3,643,000
7,280,000 3,100,000 4,963,000
- Dakota County
2,139,570 Dakota County
2,139,570
20,900
237,266
4,245,245 933,954
272,200 122,500
82,500 -
480,000 263,490
315,000 141,750
Apple Valley/L'ville 150,000 67,500
Apple Valley/I:ville 165,000 74,250
Eagan 400,000 180,000
Rosemount 200,000 90,000
Av/9YRIe 400,000 180,000
BV/AV/Rsmt 100,000 25,000
Lakeville 320,000 144,000
Vermillion TPP 250,000 -
InverGroveHeights 300,000
Randolph Two 395,100 -
1,650,000 -
500,000 135,000
2017 Resources Subtotal: 10,483,211 2,357,444
1,443,383
200,170
173,250
82,500
90,750
220,000
110,000
220,000
176,000
395,100
150,000
3,261,153
20,900 Dakota County
237,266 Dakota County
1,867,908 Dakota County
149,700 Dakota County
82,500 Lakeville
16,340 Others
- Dakota County
- Dakota County
- Others
- Dakota County
- Dakota County
- Dakota County
75,000 Dakota County
- Dakota County
250,000
300,000 Dakota County
- Dakota County
1,650,000 Consultant
215,000 Dak Co/Consultant
4,864,614
2017 Transportation TOTAL: 71,674,406 14,238,109 7,982,000 3,600,000 27,486,678 200,000 - 18,167,619
page 34
2017 - 2021 Transportation Capital Improvement Program - Draft
2018 Construction DRAFT
PROI NO ROAD SEGMENT ITO/FROM)
PROJECT DESCRIPTION
PR. I °CATION
ANNUAL COST
Cm
SHARE
FEDERAL
STATE
COUNTY GRAVEL TAX
STATE AID FOR CONST OTHER
9/9/2016 13:47
COUNTY
COST
LEAD AGENCY
TRANSIT AND MODES:
Transit Infrastructure
97-170 East/West Transit Improvements
PRESERVATION:
Highway Surface - Bituminous
Highway Surface - Bituminous
Highway Surface - Gravel
Highway Surface - Gravel
Traffic Control Devices
Bike Trail
Storm Sewer System Repair
MANAGEMENT:
5-47 CSAH 5 At Burnsville Pkwy & 136th Street
9-54 CSAH 9 At Flagstaff (Roundabout)
11-27 CSAH 11 at Burnsville Parkway
26-47 CSAH 26 At TH 3 - Roundabout
26-52 CSAH 26 At CSAH 43 (Lexington Ave)
31-79 CSAH 31 At CSAH 32 Signal Repl - Dbl Left turns
CSAR 31 from 170th 5t to CSAR 38
31-87 CH 31/CH46 CSAR 46 from Kenrick Ave to CSAR 31
32-87 CSAH 32 CSAH 43 (Lexington Ave) to TH 3
33-15 CSAH 33 At 140th/Connemara Roundabout
38-52 CSAH 38 CSAH 31 (Pilot Knob) to TH 3
Jurisdictional Classification
Safety and Management Projects
ROW Preservation & Management
Signal Projects - Various Locations
REPLACEMENT:
8-21 CSAH 8
23-76 CSAH 23
42-124 CSAH 42
42-139 CSAH 42
50-23 CSAH 50
73-18 CR 73
73-19 CR 73
78-09 CSAH 78
86-32 CSAH 86
86-38 CSAH 86
88-20 CSAH 88
97-164 Twp
EXPANSION:
RESOURCES:
CSAH 63 (Delaware) to Livingston
CSAH 86 (280th St) to CR 96/Eveleth Ave
CSAH 42 Corridor
E. jct TH 55 to "old" CR 87 (Lock Blvd)
Holyoke Ave to CSAH 23 (Cedar Ave)
Rsmt/IGH line to CSAH 32
Bonaire Path to Rsmt/IGH line
TH 3 t0 CSAH 79 (Blaine Ave)
TH 3 to west of CSAH 47
W edge of Dak Co, tied to Scott Co HSIP
TH 56 t0 Fullerton Rd
Replace Bridge L3249
Signal Projects - Various Locations
No Expansion Projects in 2018
Township Road Distribution
Attorney Reimbursement
CIP Reimbursement to Operations
6-06 CR 6 At CSAH 73 (Oakdale Ave)
9-55 CSAH 9 At CSAH 50 & 3/4 at Icenic/Heritage
26-54 CSAH 26 TH 55 to TH 3
26-56 26,28,31,43 Eagan Area Signal System
42-124 CSAH42 CSAH 42 Corridor Consult Construct Admin
62-26 CSAH 62 Realign CSAH 62, turnlanes on CSAH 47
78-12 CSAH 80/78 CSAH 79 (Blaine) to CSAH 47
86-34 CSAH 86 CSAH 23 to TH 3
91-25 CSAH 91 TH 61 (240th St) to 210th St
Consultant Construction Admin
Future Studies/Professional Services
2018
TBD
60,000
3,000,000
2018 Transit and Modes Subtotal: 3,060,000
CSAH Maintenance
Resurface & Chloride Application
Spot Locations
Durable Pavement Markings
2018 Preservation Subtotal:
Signal Recon/Intersection Geo
ROW Acquisition - city lead
Intersect Recon -4F Land Mitigate
Construction
Construction
ROW Acquisition
ATMS - Construction
Const Turn lanes -rumble strips
ROW Acquisition
Construction (2 -lane to 3 -lane)
Flashing Yellow Arrow
Burnsville
Lakevil6
Burnsville lPlaceholder TB
Inver Grove Heights
Eagan
Eagan
Apple Valley/L'Nlle
Eagan
Rosemount
AV/Rosemount
2018 Management Subtotal:
ROW Acquisition West St Paul
ROW Acquisition Greenvale Twp
Intersection Projects ROW Acq AV/Waffle
ROW Acquisition Nininger Twp
ROW Acquisition Lakeville
Construction Inver Grove Heights
Construction Rosemount
ROW Acquisition Castle Rock Twp
Construction CR, Waterford, ado.
Construction Ione oak co 5 shown/ Greenvale Twp
ROW Acquisition Randolph Twp
205 St, 0.3 mile W of TH 61 Marsha, Twp
Replace/New/Geo Improvement
2018 Replacement Subtotal:
2018 Expansion Subtotal:
Design Roundabout (SL)
Design
Design
ATMS - Design
RFP in 2018 for 2019 Construction
Design
Design
Design
Design
RFP in 2018 for 2019 Construction
West St Paul
Lakeville
Eagan/IGH
Eagan
Apple Velley/B'ville
Vermillion Twp
CR,Hampton Twp
Eurka,CR,Grn,Water
Marsh,Doug,Mies
1,500,000
1,500,000
60,000 Others
1,500,000 Dak Co/Others
1,560,000
4,690,757
1,419,000
860,000
50,000
500,000
700,000
500,000
8,719,757
100,000
100,000
3,000,000 200,000
1,419,000 -
667,000 300,000
137,500 -
70,000 31,500
2,650,000 238,500
2,650,000 238,500
1,570,000 706,500
1,346,200
1,800,000
350,000
2,000,000
600,000
1,500,000
500,000
200,000
16,040,700
2,120,000
2,120,000
121,635 1,075,900
81,000 1,620,000
157,500
384,840 1,144,800
342,000
225,000
100,000
2,926,975 8,080,700
4,419,000 200,000
367,000 -
38,500
291,500
291,500
863,500
148,665
99,000
192,500
470,360
275,000
100,000
1,490,757 Dakota County
- Dakota County
860,000 Dakota County
50,000 Dakota County
500,000 Dak Co/Others
700,000 Cities/Others
400,000 Dak Co/Cities
4,000,757
Dakota County
137,500 Lakeville
Dakota County
Dak Co/MnDOT
Dakota County
Dakota County
- Dakota County
- Dakota County
- Dakota County
Dakota County
600,000 Dakota County
883,000 Dakota County
275,000 Dakota County
Dak Co/Others
3,137,525
1,895,500
1,306,000 587,700
1,234,600 -
170,000 76,500
864,300 -
1,595,000 717,750
2,976,000 -
3,960,000 -
1,111,200 -
5,830,000 -
50,000 -
592,600 -
300,000 -
1,330,000 525,000
21,319,700 1,906,950
718,300
1,234,600
93,500
864,300
877,250
1,111,200
3,672,000
592,600
- 300,000
805,000
- Dakota County
- Dakota County
- Dakota County
- Dakota County
- Dakota County
2,976,000 Dakota County
3,960,000 Dakota County
- Dakota County
2,158,000 Dakota County
50,000 Scott County
Dakota County
- Dakota County
Dak Co/Others
9,968,750
- 300,000 9,144,000
20,900 -
244,384
4,372,602 961,972
230,000 103,500
480,000 216,000
940,000 380,000
154,000 69,300
460,000 189,100
250,000 -
208,900
285,600 -
403,600 -
750,000 -
300,000 135,000
1,486,685
264,000
560,000
84,700
270,900
250,000
83,600
285,600
403,600
375,000
20,900 Dakota County
244,384 Dakota County
1,923,945 Dakota County
126,500 Dakota County
- Dakota County
- Dakota County
Dakota County
Others
Dakota County
125,300 Dakota County
Dakota County
- Dakota County
375,000 Consultant
165,000 Dak Co/Consultant
2018 Resources Subtotal: 9,099,986 2,054,872 4,064,085 2,981,029
2018 TOTAL 58,240,143 6,988,797 8,080,700 1,500,000 21,589,360 200,000 300,000 19,581,286
page 35
2017 - 2021 Transportation Capital Improvement Program - Draft
2019 Construction DRAFT
PROJ NO ROAD SEGMENT (TO/FROM)
PROJECT DESCRIPTION
PROJ LOCATION
ANNUAL COST
CITY
SHARE
FEDERAL
STATE
COUNTY GRAVEL TAX
STATE AID FOR CONST OTHER
9/9/2016 13:47
COUNTY
COST
LEAD AGENCY
TRANSIT AND MODES:
Transit Infrastructure
PRESERVATION:
Highway Surface - Bituminous
Highway Surface -Bituminous
Highway Surface -Gravel
Highway Surface -Gravel
Traffic Control Devices
Bike Trail
Storm Sewer System Repair
MANAGEMENT:
6-06 CR 6 At CSAH 73 (Oakdale Ave)
9-54 CSAH 9 At Flagstaff (Roundabout)
11-27 CSAH 11 at Burnsville Parkway
26-56 26,28,31,42 Eagan Area Signal System
31-79 CSAH 31
33-15 CSAH 33
62-26 CSAH 62
At CSAH 32 Signal Repl - Dbl Left turns
At 140th/Connemara Roundabout
Realign CSAH 62, turnlanes on CSAH 47
Jurisdictional Classification
Safety and Management Projects
ROW Preservation & Management
Signal Projects - Various Locations
'NOTE: Full corridor section desirable to add, contingent upon
REPLACEMENT:
8-21 CSAH 8 CSAH 63 (Delaware) to Livingston
23-76 CSAH 23 CSAH 86 (280th St) to CR 96/Eveleth
42-124 CSAH 42 CSAH 42 Corridor
42-139 CSAH 42 E. jct TH 55 to "old" CR 87 (Lock Blvd)
50-23 CSAH 50 Holyoke Ave to CSAH 23 (Cedar Ave)
78-09 CSAH 78 TH 3 to CSAH 79 (Blaine Ave)
78-12 CSAR 80/78 CSAH 79 (Blaine) to CSAH 47
80-12 CSAH 80 CSAH 23 to TH 3
86-34 CSAH 86 CSAH 23 to TH 3
88-20 CSAH 88 TH 56 to Fullerton Rd
91-25 CSAH 91 TH 61 (240th St) to 210th St
Signal Projects - Various Locations
EXPANSION:
09-55 CSAH 9 At CSAH 50 & 3/4 at Icenic/Heritage
26-54 CSAH 26 TH 55 to TH 3
RESOURCES:
Township Road Distribution
Attorney Reimbursement
CIP Reimbursement to Operations
09-xx CSAH 9 Gerdine Path to W of Dodd Lane
91-29 CSAH 91N 210th Street to TH 316
91-30 CSAH 915 Miesville Trial to TH 61
96-xx CR 96 West Dak Co line to CSAH 23
Replacement Projects/Turnbacks
Consultant Construction Admin
Future Studies/Professional Services
2019
60,000
60,000 Others
2019 Transit and Modes Subtotal: 60,000
CSAH Maintenance
Resurface & Chloride Application
Spot Locations
Durable Pavement Markings
60,000
4,946,245 -
1,419,000 -
885,000 -
50,000 -
500,000 -
700,000 -
500,000 100,000
2019 Preservation Subtotal: 9,000,245 100,000
ROW Acquisition Roundabout(SL)
Construction - city lead
Signal Recon/Intersection Geo
ATMS - Construction
Construction
Construction
ROW Acquisition
Flashing Yellow Arrow
West St Paul
Lakeville
Burnsville
Eagan
Eagan
Rosemount
Vermillion Twp
2019 Management Subtotal:
tumback of Dodd from CSAH 23 to CSAH 31
Construction West St Paw
Construction Greenvale Twp
Intersection Projects - Const Apple Valley/Wyllie
Construction NlningerTwp
Construction Lakeville
Construction Castle Rock Twp
ROW Acquisition Township
ROW Acquisition Eureka/Castle Rk Twp
ROW Acquisition Eurka,CR,Grn,Water
Construction Randolph Twp
Right of Way Acquisition Marsh,Doug,Mies
Replace/New/Geo Improvement
2019 Replacement Subtotal:
Right of Way Acquisition
Right of Way Acquisition
Lakeville
Eagan/IGH
2019 Expansion Subtotal:
Design w/Roundabout*
Design
Design
Design
Design
RFP in 2019 for 2020 Construction
3,000,000 200,000
1,419,000 -
4,419,000 200,000
1,746,245 Dakota County
- Dakota County
885,000 Dakota County
50,000 Dakota County
500,000 Dak Co/Others
700,000 Cities/Others
400,000 Dak Co/Cities
4,281,245
325,000 146,250 -
632,500
250,000 112,500
1,663,200 149,688 1,330,560
3,985,000 646,200 2,549,000
1,333,000 599,850
100,000
600,000 -
1,500,000 342,000
500,000 225,000 -
200,000 100,000
11,088,700 2,321,488 3,879,560
432,500
137,500
182,952
789,800
733,150
100,000
275,000
100,000
2,750,902
178,750 Dakota County
200,000 Lakeville
- Dakota County
- Dakota County
- Dakota County
- Dakota County
- Dakota County
600,000 Dakota County
883,000 Dakota County
275,000 Dakota County
- Dak Co/Others
2,136,750
3,265,300 1,469,400
9,000,000 7,000,000
2,300,000 945,500
5,600,000 -
3,985,000 646,200 2,549,000
7,200,000 - -
1,044,800 -
1,500,000 -
1,428,300 - -
3,840,000 - -
1,782,000
300,000 150,000
41,245,400 3,211,100 9,549,000
1,131,400
1,250,000
1,354,500
3,500,000
497,500
4,500,000
544,800
1,500,000
571,320
2,419,000
713,000
150,000
18,131,520
664,500 Dakota County
750,000 Dakota County40/60
Dakota County
2,100,000 Dakota County
292,300 Dakota County
2,700,000 Dakota County 40/60
500,000 Dakota County
Dakota County
856,980 Dakota County
1,421,000 Dakota County
1,069,000 Dakota County
- Dak Co/Others
10,353,780
1,250,000
5,500,000
6,750,000
562,500
2,500,000
3,062,500
687,500
3,000,000
3,687,500
- Dakota County
- Dakota County
0
20,900 -
251,715
4,503,780 990,832
Lakeville 1,084,000 487,800
Marshan Twp 375,000
Miesville/Douglas 250,000 -
Greenvale 378,000 -
1,250,000 -
850,000 -
300,000 135,000
2019 Resources Subtotal: 9,263,395 1,613,632
1,531,285
596,200
150,000
100,000
425,000
2,802,485
20,900 Dakota County
251,715 Dakota County
1,981,663 Dakota County
- Dakota County
225,000 Dakota County
150,000 Dakota County
- 378,000 Dakota County
1,250,000 Dakota County
- 425,000 Consultant
- 165,000 Dak Co/Consultant
- 4,847,278
2019 TOTAL 77,407,740 10,308,720 13,428,560
31,791,407 200,000 - 21,679,053
page 36
2017 - 2021 Transportation Capital Improvement Program - Draft
2020 Construction DRAFT
TRANSIT AND MODES:
Transit Infrastructure
PROJ NO
ROAD SEGMENT (TO/FROM)
PROJECT DESCRIPTION
2020 Transit and Modes Subtotal:
PROP LOCATION
9/9/2016 13:48
60,000
60,000
ANNUAL COST
CITY
SHARE
FEDERAL
STATE
COUNTY GRAVEL TAX
STATE AID FOR CONST OTHER
60,000 Others
60,000
COUNTY
COST
LEAD AGENCY
PRESERVATION:
Highway Surface - Bituminous
Highway Surface - Bituminous
Highway Surface - Gravel
Highway Surface - Gravel
Traffic Control Devices
Bike Trail
Storm Sewer System Repair
MANAGEMENT:
6-06 CR 6 At CSAH 73 (Oakdale Ave)
09-xx CSAH 9 Gerdine Path to W of Dodd Lane
62-26 CSAH 62 Realign CSAH 62, turnlanes on CSAH 47
Jurisdictional Classification
Safety and Management Projects
ROW Preservation & Management
Signal Projects - Various Locations
CSAH Maintenance
Resurface & Chloride Application
Spot Locations
Durable Pavement Markings
4,946,245 -
1,419,000 -
910,000 -
50,000 -
500,000
700,000
500,000 100,000
3,000,000 200,000
1,419,000
1,746,245 Dakota County
Dakota County
910,000 Dakota County
50,000 Dakota County
500,000 Dak Co/Others
700,000 Cities/Others
400,000 Dak Co/Cities
2020 Preservation Subtotal: 9,025,245
Construction Roundabout (SL)
ROW Acquisition w/Roundabout*
Construction
Flashing Yellow Arrow
West St Paul
Lakeville
Vermillion Twp
100,000
4,419,000 200,000
4,306,245
1,550,000 69,750 1,395,000
3,525,000 1,586,250 -
900,000 810,000
600,000
1,500,000 342,000 -
500,000 225,000 -
200,000 100,000
2020Management Subtotal: 8,775,000 2,323,000 2,205,000
*NOTE: Full corridor section desirable to add, contingent upon turnbock of Dodd from CSAH 23 to CSAH 31
REPLACEMENT:
78-12 CSAH 80/78 CSAH 79 (Blaine) to CSAH 47
80-12 CSAH 80 CSAH 23 to TH 3
86-34 CSAH 86 CSAH 23 to TH 3
91-25 CSAH 91 TH 61 (240th St) to 210th St
91-29 CSAH 91N 210th Street to TH 316
91-30 CSAH 91S Miesville Trial to TH 61
96-xx CR 96 West Dak Co line to CSAH 23
Replacement Projects/Turnbacks
Signal Projects - Various Locations
EXPANSION:
09-55
26-54
28-48
CSAH 9
CSAH 26
CR 28
RESOURCES:
At CSAH 50 & 3/4 at Icenic/Heritage
TH 55 to TH 3
TH 3 to 0.62 mile east
Township Road Distribution
Attorney Reimbursement
CIP Reimbursement to Operations
28-44 CSAH 28 At Elrene, At Mike Collins
Consultant Construction Admin
Future Studies/Professional Services
Construction (incl new Bridge)
Construction (road & bridge)
Construction
Construction
ROW Acquisition
ROW Acquisition
ROW Acquisition
ROW Acquisition
Replace/New/Geo Improvement 1,000,000
Township
Eureka/Castle Rk Twp
Eurka,CR,Green,Water
Marsh,Doug,Mies
Marshan
Miesville/Douglas
Greenvale
1,938,750
90,000
275,000
100,000
2,403,750
85,250 Dakota County
- Dakota County
- Dakota County
600,000 Dakota County
883,000 Dakota County
275,000 Dakota County
Dak Co/Others
1,843,250
4,240,000
8,944,000
4,050,000
8,219,400
1,500,000
825,000
1,632,400
2,250,000
2,000,000
Construction
Construction
Right of Way Acquisition
3,200,000
2,671,000
5,634,700
535,500
5,178,000
600,000
330,000
1,000,000
1,569,000
3,309,300
314,500
3,041,400
900,000
495,000
1,632,400
2,250,000
2020 Replacement Subtotal: 33,660,800 1,000,000 3,200,000
Lakeville
Eagan/IGH
Inver Grove Heights
2020 Expansion Subtotal:
Design-Signal/Median Modifications Eagan (Placeholder TBD)
RFP in 2020 for 2021 Construction
2020 Resources Subtotal:
15,949,200
13,511,600
3,125,000
12,800,000
1,056,000
16,981,000
283,500
2,500,000
475,200
3,258,700
2,495,000
7,000,000
9,495,000
218,500
2,075,000
2,293,500
Dakota County
Dakota County 40/60
Dakota County 55/45
Dakota County 55/45
Dakota County 40/60
Dakota County 40/60
Dakota County
Dakota County
Dak Co/Others
128,000 Dakota County
1,225,000 Dakota County
580,800 Dakota County
1,933,800
20,900
259,267
4,638,894
40,000
600,000
300,000
5,859,061
1,020,557
18,000
135,000
1,173,557
1,577,224
22,000
300,000
1,899,224
20,900
259,267
2,041,113
300,000
165,000
2,786,280
2020 TOTAL 74,361,106 7,855,257 14,900,000
26,964,674 200,00o - 24,441,175
Dakota County
Dakota County
Dakota County
Dakota County
Consultant
Dak Co/Consultant
page 37
2017 - 2021 Transportation Capital Improvement Program - Draft
2021 Construction DRAFT
PROJ NO
ROAD SEGMENT (TO/FROM)
PROJECT DESCRIPTION
PRO.' LOCATION
ANNUAL COST
CITY
SHARE
FEDERAL
STATE
COUNTY GRAVEL TAX
STATE AID FOR CONST OTHER
9/9/2016 13:49
COUNTY
COST
LEAD AGENCY
TRANSIT AND MODES:
Transit Infrastructure
PRESERVATION:
MANAGEMENT:
09-xx CSAH 9
28-44 CSAH 28
'NOTE:
REPLACEMENT:
38-av CSAH 38
91-29 CSAH 91N
91-30 CSAH 91S
96-xx CR 96
Highway Surface - Bituminous
Highway Surface - Bituminous
Highway Surface - Gravel
Highway Surface - Gravel
Traffic Control Devices
Bike Trail
Storm Sewer System Repair
Gerdine Path to W of Dodd Lane
At Elrene, At Mike Collins
Jurisdictional Classification
Safety and Management Projects
ROW Preservation & Management
Signal Projects - Various Locations
2021 Transit and Modes Subtotal:
CSAH Maintenance
Resurface & Chloride Application
Spot Locations
Durable Pavement Markings
60,000
60,000
60,000 Others
60,000
4,946,245
1,419,000
910,000
50,000
500,000
700,000
500,000 100,000
2021 Preservation Subtotal: 9,025,245 100,000
Construction w/Roundabout
Signal/Median Modifications
Flashing Yellow Arrow
Lakeville
Eagan
3,000,000 200,000
1,419,000
4,419,000 200,000
1,746,245
910,000
50,000
500,000
700,000
400,000
4,306,245
8,946,555
400,000
400,000
1,500,000
500,000
200,000
4,025,950
180,000
342,000
225,000
100,000
4,920,605
220,000
275,000
100,000
400,000
883,000
275,000
2021Management Subtotal: 11,946,555 4,872,950
Full corridor section desirable to add, contingent upon turnback of Dodd from CSAH 23 to CSAH 31
Placeholder - limits TBD
210th Street to TH 316
Miesville Trial to TH 61
West Dak Co line to CSAH 23
Replacement Projects/Turnbacks
Signal Projects - Various Locations
EXPANSION:
28-48 CR 28 TH 3 to 0.62 mile east
RESOURCES:
Township Road Distribution
Attorney Reimbursement
CIP Reimbursement to Operations
Consultant Construction Admin
Future Studies/Professional Services
2021
Repair/Replace Retaining Walls Apple Valley
Construction Marshan
Construction Miesville/Douglas
Construction Greenvale
Construction
Replace/New/Geo lmprovement
2021 Replacement Subtotal:
Construction
Inver Grove Heights
2021 Expansion Subtotal:
RFP in 2021 for 2022 Est. Const
350,000
4,500,000
3,000,000
6,300,000
7,250,000
2,000,000 1,000,000
23,400,000 1,000,000
5,515,605
1,558,000
350,000
2,850,000
1,900,000
3,950,000
1,000,000
1,650,000
1,100,000
2,350,000
7,250,000
10,050,000
12,350,000
600,000
600,000
Dakota County
Dakota County
Dakota County
Dakota County
Dak Co/Others
Cities/Others
Dak Co/Cities
Dakota County
Dakota County
Dakota County
Dakota County
Dakota County
Dak Co/Others
Dakota County
Dakota County 40/60
Dakota County 40/60
Dakota County
Dakota County
Dak Co/Others
600,000 Inver Grove Heights
600,000
20,900
259,267
4,638,894 1,020,557
600,000 -
300,000 135,000
1,577,224
300,000
20,900 Dakota County
259,267 Dakota County
2,041,113 Dakota County
300,000 Consultant
165,000 Dak Co/Consultant
2021 Resources Subtotal: 5,819,061 1,155,557
1,877,224
2,786,280
2021 TOTAL 50,850,861 7,128,507
21,861,829 200,000 21,660,525
page 38
2017-2021 Transportation Capital Improvement Program - Draft
TRANSPORTATION DEPARTMENT 5 -YEAR SUMMARY
9/9/2016 13:49
CIP 5 -Year Summary
Projects By Year
Annual Cost
City Share
Federal
State
County State
Aid
Gravel
Tax
Other
County Cost
2017
71,674,406
14,238,109
7,982,000
3,600,000
27,486,678
200,000
-
18,167,619
2018
58,240,143
6,988,797
8,080,700
1,500,000
21,589,360
200,000
300,000
19,581,286
2019
77,407,740
10,308,720
13,428,560
-
31,791,407
200,000
-
21,679,053
2020
74,361,106
7,855,257
14,900,000
-
26,964,674
200,000
-
24,441,175
2021
50,850,861
7,128,507
-
-
21,861,829
200,000
-
21,660,525
5 -Year Total:
332,534,2561 46,519,390
44,391,260
5,100,000
129,693,948
1,000,000
300,000
105,529,658
Revenue
County Funds & Program Aid
County Funds
Ill
County
Program Aid
131
Wheelage Tax
I71
County Cost
Individual Year End Balance
Cumulative Year End
Balance
Est. Ending Fund Balance TBD
-
-
-
-
-
66,858,851
(Just moved 2016-2020 Rev $ for now) 2017
4,551,554
-
3,200,000
18,167,619
(10,416,065)
56,442,786
2018
4,597,069
-
3,200,000
19,581,286
(11,784,217)
44,658,569
2019
4,643,039
-
3,200,000
21,679,053
(13,836,014)
30,822,555
2020
4,597,068
-
3,200,000
24,441,175
(16,644,107)
14,178,448
2021
4,597,068
-
3,200,000
21,660,525
(13,863,457)
314,991
5 -Year Total:
22,985,798
-
16,000,000
105,529,658
(561,829)
I
Revenue(2)
CSAH, Flex Hwy, LMVST
State Aid (6)
CSAH -
Construction
State Aid CSAH
- Maintenance
Flexible
Highway
Account 161
Motor
Vehicle Lease
Sales Tax 141
CSAH Cost
Individual Year End Balance
Cumulative
Year End Balance
(CSAH $15M + FlexHwy
$7.4M + $3.2 Fed 63)
Est. Ending Fund Balance TBD
-
-
-
-
-
25,600,000
2017
9,700,000
1,400,000
1,600,000
7,200,000
27,486,678
(7,586,678)
18,013,322
2018
9,800,000
1,400,000
1,600,000
7,800,000
21,589,360
(989,360)
17,023,962
2019
9,900,000
1,400,000
1,600,000
8,200,000
31,791,407
(10,691,407)
6,332,555
2020
10,000,000
1,400,000
1,600,000
8,200,000
26,964,674
(5,764,674)
567,881
2021
10,100,000
1,400,000
1,600,000
8,200,000
21,861,829
(561,829)
6,052
5 -Year Total:
49,500,000
7,000,000
8,000,000
39,600,000
129,693,948
I
2017 21 Summary
Est. Balance (7.26.2016 e-mail estimation)
Est. Balance TBD 09.07.2016 (includes $3.2M for CSAH 63)
NOTES: 111 County Funds Revenue (2016-2020 CIP to be updated Fall 2016)
(21 CSAH Revenues rounded to nearest $100,000
(31 Program Aid Removed from Transpiration CIP at this time
141 State Forecast: Leased Motor Vehicles Sales Tax (Revenue Revised 9.08.2016 - using 80% of State MVLST forecat 2017-2019, est. constant $8.2M 2020 & 2021)
(s1 State Forecast: Flexible Highway Revenues (Revised 09.02.2014) (added $7.4M balance to cumulative Year End Balance)
(6)State Forecast: CSAH State Aid Construction (subject to change)
171 State Forecast: Wheelage Tax shown as $3.2M/Year (potential for change/increase in years 2018-2020) (9.03.2015)
2017 Signal Line Items:
ANNUAL COST
CITY
SHARE
FEDERAL
STATE
COUNTY
STATE AID
GRAVEL DV
FOR CONST
page 39
OTHER
COUNTY
COST
2017 CSAH 42 CSAH 42 Corridor
Intersection Projects Des/ROW
170,006
70,003
100,003
42-124
42-125
42-126
42-127
42-133
42-134
CSAR 42
CSAH 42
CSAH 42
CSAH 42
CSAH 42
CSAH 42
At Pennock Ave
At Hayes Ave
At Southcross Drive
At Gardenview Drive
At Elm Dr, At Redwood Dr
At Garrett Ave
Design Signal - Complete Rebuild
Des/ROW Signal - Complete Rebuild
Design Signal -Complete Rebuild
Des/ROW Sig -Comp Rebuild+Int Geo
Design/Med Access-Safety/Manage
Des/ROW Sig Reconstruct+Geo Imp
Apple Valley
Apple Valley
Burnsville
Apple Valley
Apple Valley
Apple Valley
30,000
30,000
2
4
10,000
100,000
15,000
10,000
1
2
45,000
15,000
20,000
1
2
10,000
55,000
2017
Signal Projects - Various Locations
Replace/New/Geo Improvements
1,512,500
560,625 -
- 951,875 - - -
23-79
CSAH 23 At 157th Street
Signal Modification/Road configure
Apple Valley
25,000
11,250 -
- 13,750 - - -
30-26
CSAH 30 At CSAH 31 (Pilot Knob Rd)
Signal Reconstruction
Eagan
300,000
- -
- 300,000 - - -
30-29
CSAH 30 At Nicols Rd
Signal Reconstruction+Geo Imp
Eagan
750,000
352,500 -
- 397,500 - - -
46-45
CSAH 46 At Buck Hill Rd
New Signal System Location
Lakeville
437,500
196,875 -
- 240,625 - - -
2017
Signal Projects - Various Locations
Flashing Yellow Arrows
TOTALS:
195,000
87,750 -
- 107,250
38-54
CSAH 38 At Gardenview
Signal Rev- flashing Yellow Arrow
Apple Valley
40,000
18,000 -
- 22,000 - - -
"
CSAH 38 At Pennock Ave
Signal Rev- flashing Yellow Arrow
Apple Valley
40,000
18,000 -
- 22,000 - - -
"
CSAH 38 AtGalaxieAve
Signal Rev- flashing Yellow Arrow
Apple Valley
65,000
29,250 -
- 35,750 - - -
"
CSAH 38 At Johnny Cake Ridge Rd
Signal Rev - flashing Yellow Arrow
Apple Valley
50,000
22,500 -
- 27,500 - - -
2018 Signal Line Items:
ANNUAL COST
UIY
SHARE
FEDERAL
STATE
LC/UN IY
STATE AID
FOR CONST
OTHER
WUNIY
COST
2018 Signal Projects - Various Locations
Replace/New/Geo Improvements
1,330,000 525,000
805,000
At Blue Cross/Shield, At Coachman, At
28-56 CSAH 28 Central/Federal
31-81 CSAH 31 At 494 Ramps (2-"T" intersections)
Const
Signal - Complete Rebuild
Eagan
Eagan
1,050,000 525,000
280,000
525,000
280,000
2018 Signal Projects - Various Locations
Flashing Yellow Arrows
TOTALS: 200,000 100,000
100,000
Placeholder for 2018
Signal Rev -flashing Yellow Arrow
200,000 100,000
100,000
2019 Signal Line Items:
ANNUAL COST
CI IT
SHARE
FEDERAL
STATE
(UUNIY
STATE AID
GRAVEL TAX
FOR CONST
OTHER
LEA NIY
COST
2019 CSAH 42 CSAH 42 Corridor
Intersection Projects - Const
2,300,000 945,500
1,354,500
42-124
42-125
42-126
42-127
42-133
42-134
CSAH 42
CSAH 42
CSAH 42
CSAH 42
CSAH 42
CSAH 42
At Pennock Ave
At Hayes Ave
At Southcross Drive
At Gardenview Drive ($ placeholder)
At Elm Dr, At Redwood Dr
At Garrett Ave
Signal - Complete Rebuild
Signal - Complete Rebuild
Signal -Complete Rebuild
Signal -Comp Rebuild + Int Geo
Median Access-Safety/Management
Signal Reconstruction+Geo Imp
Apple Valley
Apple Valley
Burnsville
Apple Valley
Apple Valley
Apple Valley
350,000
350,000
350,000
600,000
250,000
400,000
175,000
115,500
175,000
287,500
192,500
175,000
234,500
175,000
312,500
250,000
207,500
*Note: CSAH 42 Corridor Consultant Const Admin R
FP will occur in Fall/Winter 2018, billing to cities will begin in Spring 2019
2018*
CSAH 42 Corridor
Intersection Projs-Consult Const Admin
TOTALS: 460,000 189,100
270,900
42-124
42-125
42-126
42-127
42-133
42-134
CSAH 42
CSAH 42
CSAH 42
CSAH 42
CSAH 42
CSAH 42
At Pennock Ave
At Hayes Ave
At Southcross Drive
At Gardenview Drive ($ placeholder)
At Elm Dr, At Redwood Dr
At Garrett Ave
Consultant Construction Administration
Consultant Construction Administration
Consultant Construction Administration
Consultant Construction Administration
Consultant Construction Administration
cans -WWII- Construction Administration
Apple Valley
Apple Valley
Burnsville
Apple Valley
Apple Valley
Apple Valley
70,000
70,000
70,000
120,000
50,000
80,000
35,000
23,100
35,000
57,500
38,500
35,000
46,900
35,000
62,500
50,000
41,500
Traffic signal items
N
page 40
M
0
0
U
U
❑
z
0
0
0
Map Date: September9, 2016
2017 - 2021 CIP - Parks & Greenways Capital Improvement Program
PROJECT
NO.
PROJECT DESCRIPTION
2017 Section
PLANNING:
0230 Planning: Parks/Greenways
ACQUISITION:
P00040 Acquisition: Park and Greenway System
Acquisition: General
GENERAL:
General: Grant Match
GREENWAY DEVELOPMENT:
P00075 Greenway Development: Enhancements
P00078 Greenway Development: Collaborative
P00093 Greenway Development: MRRT/BRRT to St. Paul
Greenway Development: MRRT- Rosemount East
P00106 Greenway Development: MH to LHRP Hwy 110
P00107 Greenway Development: MNRRT Eagan
P00108 Greenway Development: Pine Bend Trailhead
Greenway Development: NCRG AV Tunnel
Greenway Development: Rosemount Greenway Grade Separated Crossing
PARK DEVELOPMENT:
P00074 Park Development: Enhancements
Park Development: Lebanon Hills Master Plan Improvements
Park Development: Whitetail Woods Master Plan Improvements
NATURAL RESOURCES:
P00020 Natural Resources: Base Program
Natural Resources: TCP Lake Clean-up
Systemwide
PROJECT LOCATION
ANNUAL
COST
•
490,000
2017 Planning Subtotal: 490,000
Systemwide
Systemwide
2017 Acquisition Subtotal:
Systemwide
CITY FEDERAL STATE
SHARE
DRAFT
COUNTY Park
PROGRAM AID O&M IL -in.]
ELF
490,000
METRO
SHARE
GENERAL
FUND
PARK
FUND
page 41
PROPERTY
TAX
TOTAL LIFE
PROJECT COST
490,000
LEAD
AGENCY
1,420,000 Dakota County
1,420,000
4,533,333
50,000
4,583,333
3,400,000 1,133,333
50,000 -
50,000 3,400,000 1,133,333
22,666,665 Dakota County
250,000 Dakota County
22,916,665
550,000
2017 General Subtotal: 550,000
Systemwide
Systemwide
South St. Paul
Pine Bend Road to SLPR
WSP, Mendota Heights
Minnesota River Greenway
MRRT- Pine Bend
North Creek Apple Valley
Systemwide
2017 Greenway Development Subtotal:
Systemwide
Lebanon Hills Regional Park
Whitetail Woods Regional Park
2017 Park Development Subtotal:
Systemwide
Thompson County Park
2017 Natural Resources Subtotal:
550,000
550,000
2,750,000 Dakota County
2,750,000
150,000 - -
500,000
3,595,328 - 2,154,100
4,750,000 - -
2,345,000 - 1,212,000
1,656,575 - 914,575
1,410,000 500,000 400,000
160,000 - -
50,000 - -
14,816,903 500,000 4,680,675
500,000
386,062
150,000
720,000
420,313 210,000
410,000
160,000
886,062
570,313 1,500,000
750,000 Dakota County
2,500,000 Dakota County
1,055,166 - 4,725,369 Dakota County
4,750,000 - 7,758,915 Dakota County
413,000 2,725,000 Dakota County
204,687 107,000 2,201,483 Dakota County
100,000 1,525,000 Dakota County
160,000 Apple Valley
50,000 - 550,000 Dakota County
6,472,853 207,000 22,895,767
200,000
796,980
600,000
1,596,980
49,856
200,000
550,144
796,980
49,856
750,144
796,980
1,000,000 Dakota County
2,877,980 Dakota County
3,223,055 Dakota County
7,101,035
679,224 -
2,020,000 144,000
576,000
371,681
89,543 218,000
1,300,000
4,609,610 Dakota County
2,020,000 Dakota County
2,699,224 144,000 576,000 - 371,681 1,389,543 218,000
6,629,610
2017 Parks T0TAL: 24,736,440 644,000 4,680,675 576,000 935,918 371,681 3,800,000 5,118,000 1,133,333 7,269,833 207,000 63,713,077
Roads - 1
2017 - 2021 CIP - Parks & Greenways Capital Improvement Program
PROJECT
N0.
2018 Section
PLANNING:
0230 Planning: Parks/Greenways
PROJECT DESCRIPTION
ACQUISITION:
P00040 Acquisition: Park and Greenway System
Acquisition: General
GENERAL:
General: Grant Match
GREENWAY DEVELOPMENT:
P00075 Greenway Development: Enhancements
P00078 Greenway Development: Collaborative
Greenway Development: Rosemount Greenway Grade Separated Crossing
Greenway Development: Lake Marion Greenway
Greenway Development: Big Rivers Regional Trailhead
MRGW - Fort Snelling Segment
PARK DEVELOPMENT:
P00074 Park Development: Enhancements
Park Development: Lake Byllesby Master Plan Improvements
Park Development: Whitetail Woods Master Plan Improvements
NATURAL RESOURCES:
P00020 Natural Resources: Base Program
Systemwide
PROJECT LOCATION
ANNUAL
COST
i
405,000
2018 Planning Subtotal: 405,000
Systemwide
Systemwide
2018 Acquisition Subtotal:
Systemwide
CITY FEDERAL STATE
SHARE
DRAFT
COUNTY Park
PROGRAM AID O&M (L -i
ELF
405,000
METRO
SHARE
GENERAL
FUND
PARK
FUND
page 42
PROPERTY
TAX
TOTAL LIFE
PROJECT COST
405,000
LEAD
AGENCY
1,420,000 Dakota County
1,420,000
4,533,333
50,000
4,583,333
3,400,000 1,133,333
50,000
50,000 3,400,000 1,133,333
22,666,665 Dakota County
250,000 Dakota County
22,916,665
550.000
550.000
2,750,000 Dakota County
2018 General Subtotal: 550,000
550,000
2,750,000
Systemwide 150,000
Systemwide 500,000
Systemwide 500,000
Burnsville 370,000
Hwy 13 and Mendota Heights Road 1,574,000
MRGW- Fort Snelling Segment 5,000,000
787,000
2,500,000
500,000
370,000
150,000
500,000
787,000
2,500,000
750,000 Dakota County
2,500,000 Dakota County
550,000 Dakota County
370,000 Dakota County
1,649,000 Dakota County
5,000,000 Dakota County
2018 Greenway Development Subtotal: 8,094,000
3,287,000 870,000
150,000
3,787,000
10,819,000
Systemwide 200,000
Lake Byllesby Regional Park 538,864
Whitetail Woods Regional Park 2,623,055
112,123
200,000
412,688
2,473,055
1,000,000 Dakota County
126,176 2,392,159 Dakota County
37,877 3,223,055 Dakota County
2018 Park Development Subtotal: 3,361,919
Systemwide
112,123
612,688 2,473,055
164,053 6,615,214
693,312 - - - - 11,000 682,312 - - - - 4,609,610 Dakota County
2018 Natural Resources Subtotal: 693,312 - - - 11,000 682,312 4,609,610
2018 Parks TOTAL: 17,687,564 - - 3,287,000 982,123 11,000 2,450,000 5,873,055 1,133,333 3,787,000 164,053 49,130,489
Roads - 2
2017 - 2021 CIP - Parks & Greenways Capital Improvement Program
DRAFT
PROJECT PROJECT DESCRIPTION PROJECT LOCATION ANNUAL CITY FEDERAL STATE COUNTY Park
N0. COST SHARE PROGRAM AID O&M (L -ink]
2019 Section
Planning
0230 Planning: Parks/Greenways
Systemwide
•
300,000
2019 Planning Subtotal: 300,000
ELF
300,000
page 43
METRO GENERAL PARK PROPERTY TOTAL LIFE LEAD
SHARE FUND FUND TAX PROJECT COST AGENCY
300,000
1,420,000 Dakota County
1,420,000
Acquisition
P00040 Acquisition: Park and Greenway System Systemwide 4,533,333 - - - - - - 3,400,000 1,133,333 - - 22,666,665 Dakota County
Acquisition: General Systemwide 50,000 - - - - - 50,000 - - 250,000 Dakota County
2019 Acquisition Subtotal: 4,583,333 - - - - - 50,000 3,400,000 1,133,333 - - 22,916,665
General
General: Grant Match
Systemwide 550,000
550,000
2,750,000 Dakota County
2019 General Subtotal: 550,000
550,000
2,750,000
Greenway Development
P00075 Greenway Development: Enhancements Systemwide 150,000 - - - -
P00078 Greenway Development: Collaborative Systemwide 500,000 - - - 500,000
2019 Greenway Development Subtotal: 650,000 - - - 500,000
150,000
150,000
750,000 Dakota County
2,500,000 Dakota County
3,250,000
Park Development
P00074 Park Development: Enhancements Systemwide 200,000 - - - -
Park Development: Lake Byllesby Master Plan Improvements Lake Byllesby Regional Park 1,853,295 - - - 231,000
Park Development: Thompson Park Master Plan Improvements Thompson County Park 748,809 - - - 251,123
2019 Park Development Subtotal: 2,802,104 - - - 482,123
200,000
1,622,295
380,342
580,342 1,622,295
1,000,000 Dakota County
2,392,159 Dakota County
117,344 1,351,599 Dakota County
117,344 4,743,758
Natural Resources
P00020 Natural Resources: Base Program Systemwide 880,658 - - - - 11,000 869,658 - - - - 4,609,610 Dakota County
2019 Natural Resources Subtotal: 880,658 - - - - 11,000 869,658 4,609,610
2019 Parks TOTAL: 9,766,095 - - - 982,123 11,000 2,500,000 5,022,295 1,133,333 - 117,344 39,690,033
Roads - 3
2017 - 2021 CIP - Parks & Greenways Capital Improvement Program
DRAFT
PROJECT PROJECT DESCRIPTION PROJECT LOCATION ANNUAL CITY FEDERAL STATE COUNTY Park
NO. COST SHARE PROGRAM AID O&M IL -ink]
2020 Section
Planning
0230 Planning: Parks/Greenways Systemwide 150,000
2020 Planning Subtotal: 150,000
ELF
150,000
page 44
METRO GENERAL PARK PROPERTY TOTAL LIFE LEAD
SHARE FUND FUND TAX PROJECT COST AGENCY
150.000
1,420,000 Dakota County
1.420,000
Acquisition
P00040 Acquisition: Park and Greenway System Systemwide 4,533,333 - - - - - - 3,400,000 1,133,333 - - 22,666,665 Dakota County
Acquisition: General Systemwide 50,000 - - - - - 50,000 - - - 250,000 Dakota County
2020 Acquisition Subtotal: 4,583,333 - - - - - 50,000 3,400,000 1,133,333 - - 22,916,665
General
General: Grant Match Systemwide 550,000
2020 General Subtotal: 550,000
550,000
550,000
2,750,000 Dakota County
2,750,000
Greenway Development
P00075 Greenway Development: Enhancements Systemwide 150,000 - - -
P00078 Greenway Development: Collaborative Systemwide 500,000 - 500,000
2020 Greenway Development Subtotal: 650,000 - - - 500,000
150,000
150,000
750,000 Dakota County
2,500,000 Dakota County
3,250,000
Park Development
P00074 Park Development: Enhancements Systemwide 200,000 - - - -
Park Development: Thompson Park Master Plan Improvements Thompson County Park 602,790 - - - 482,123
Park Development: Spring Lake Park Master Plan Improvements Spring Lake Park Reserve 1,298,462 - - - -
2020 Park Development Subtotal: 2,101,252 - - - 482,123
200,000
245,842 1,052,620
445,842 1,052,620
- 1,000,000 Dakota County
120,667 1,351,599 Dakota County
- 3,172,462 Dakota County
120,667 5,524,061
Natural Resources
P00020 Natural Resources: Base Program Systemwide 1,165,158
2020 Natural Resources Subtotal: 1,165,158
11,000 1,154,158
11,000 1,154,158
4,609,610 Dakota County
4,609,610
2020 Parks TOTAL: 9,199,743 - - - 982,123 11,000 2,500,000 4,452,620 1,133,333 - 120,667 40,470,336
Roads - 4
2017 - 2021 CIP - Parks & Greenways Capital Improvement Program
DRAFT
PROJECT PROJECT DESCRIPTION PROJECT LOCATION ANNUAL CITY FEDERAL STATE COUNTY Park
N0. COST SHARE PROGRAM AID O&M IL -int]
2021 Section
Planning
0230 Planning: Parks/Greenways
Systemwide
75,000
2021 Planning Subtotal: 75,000
ELF
75,000
page 45
METRO GENERAL PARK PROPERTY TOTAL LIFE LEAD
SHARE FUND FUND TAX PROJECT COST AGENCY
75,000
1,420,000 Dakota County
1,420,000
Acquisition
P00040 Acquisition: Park and Greenway System Systemwide 4,533,333
Acquisition: General Systemwide 50,000
2021 Acquisition Subtotal: 4,583,333
General
General: Grant Match
3,400,000 1,133,333
50,000
50,000 3,400,000 1,133,333
22,666,665 Dakota County
250,000 Dakota County
22,916,665
Systemwide 550,000
550,000
2,750,000 Dakota County
2021 General Subtotal: 550,000
550,000
2,750,000
Greenway Development
P00075 Greenway Development: Enhancements Systemwide 150,000 - - - 150,000 - - - - 750,000 Dakota County
P00078 Greenway Development: Collaborative Systemwide 500,000 - - 500,000 - - - - - 2,500,000 Dakota County
Greenway Development: River to River/Dodd Tunnel Mendota Heights 1,250,000 - 1,000,000 - 250,000 - - - - - - 1,250,000 Dakota County
2020 Greenway Development Subtotal: 1,900,000 - 1,000,000 - 750,000 - 150,000 - - - - 4,500,000
Park Development
P00074 Park Development: Enhancements Systemwide 200,000 - - - - - 200,000 - - - - 1,000,000 Dakota County
Park Development: Miesville Ravine Park Master Plan Improvements Miesville Ravine Park Reserve 1,819,622 - - - 232,123 - 294,742 1,168,730 - - 124,027 1,819,622 Dakota County
Park Development: Spring lake Park Master Plan Improvements Spring Lake Park Reserve 1,874,000 - - - - - - 1,874,000 - - - 3,172,462 Dakota County
2020 Park Development Subtotal: 3,893,622 - - - 232,123 - 494,742 3,042,730 - - 124,027 5,992,084
Natural Resources
P00020 Natural Resources: Base Program Systemwide 1,191,258 - - - - 11,000 1,180,258 - - - - 4,609,610 Dakota County
2020 Natural Resources Subtotal: 1,191,258 - - 11,000 1,180,258 - 4,609,610
2020 Parks TOTAL: 12,193,213 - 1,000,000 - 982,123 11,000 2,500,000 6,442,730 1,133,333 - 124,027 42,188,359
Roads - 5
2017 - 2021 CIP - Parks & Greenways Capital Improvement Program
PROJECT
N0.
PROJECT DESCRIPTION
PROJECT LOCATION
DRAFT
ANNUAL CITY FEDERAL STATE COUNTY Park
COST SHARE
•
PROGRAM AID O&M (L-inL]
ELF
page 46
METRO GENERAL PARK PROPERTY TOTAL LIFE LEAD
SHARE FUND FUND TAX PROJECT COST AGENCY
TOTAL EXPENDITURES
ANNUAL CITY FEDERAL STATE COUNTY Park ELF METRO GENERAL PARK PROPERTY TOTAL LIFE
COST SHARE PROGRAM AID O&M (L-inL) FUND SHARE FUND FUND TAX PROJECT COST
2017
2018
2019
2020
2021
24,736,440 644,000 4,680,675 576,000 935,918 371,681 3,800,000 5,118,000 1,133,333 7,269,833 207,000 63,713,077
17,687,564 - - 3,287,000 982,123 11,000 2,450,000 5,873,055 1,133,333 3,787,000 164,053 49,130,489
9,766,095 - 982,123 11,000 2,500,000 5,022,295 1,133,333 - 117,344 39,690,033
9,199,743 - - 982,123 11,000 2,500,000 4,452,620 1,133,333 - 120,667 40,470,336
12,193,213 - 1,000,000 - 982,123 11,000 2,500,000 6,442,730 1,133,333 - 124,027 42,188,359
Total 73,583,055
644,000 5,680,675 3,863,000
4,864,410
415,681
13,750,000
26,908,700
5,666,665
11,056,833
733,091
TOTAL REVENUE
TOTAL CITY FEDERAL STATE COUNTY Park ELF METRO GENERAL PARK PROPERTY
REVENUE SHARE PROGRAM AID O&M (L-inL) FUND SHARE FUND FUND TAX
2017
2018
2019
2020
2021
17,466,607 644,000 4,680,675 576,000 935,918 371,681 3,800,000 5,118,000 1,133,333
13,900,564 - - 3,287,000 982,123 11,000 2,450,000 5,873,055 1,133,333
9,766,095 - 982,123 11,000 2,500,000 5,022,295 1,133,333
9,199,743 - - 982,123 11,000 2,500,000 4,452,620 1,133,333
12,193,213 - 1,000,000 982,123 11,000 2,500,000 6,442,730 1,133,333
207,000
164,053
117,344
120,667
124,027
Total 62,526,222 644,000 5,680,675 3,863,000 4,864,410 415,681 13,750,000 26,908,700 5,666,665
733,091
VARIANCE SUMMARY
ADDITIONAL CITY FEDERAL STATE COUNTY Park ELF METRO GENERAL PARK PROPERTY
NCC SHARE PROGRAM AID O&M (L-inL) FUND SHARE FUND FUND TAX
2017
2018
2019
2020
2021
7,269,833
3,787,000
7,269,833
3,787,000
Total 11,056,833
11,056,833
235,192,294
Parks CIP Revenue
ANNUAL
COST
CITY
SHARE
FEDERAL
STATE
CPA
O&M
ELF
FUND
METRO
SHARE
GENERAL
FUND
PROPERTY
TAX
USE OF
FUND BALANCE
CUMULATIVE YEAR
END BALANCE
Proj. Ending Fund Balance
General
550,000
550,000
550,000
550,000
550,000
$2,750,000
Park Development
1,596,980
3,361,919
2,802,104
5,056,447
Ending2017
24,736,440
644,000
4,680,675
576,000
935,918
371,681
3,800,000
5,118,000
1,133,333
207,000
(7,269,833)
(2,213,386)
Ending 2018
17,687,564
$6,629,610
Planning
3,287,000
982,123
11,000
2,450,000
5,873,055
1,133,333
164,053
(3,787,000)
(6,000,386)
Ending2019
9,766,095
12,193,213
$73,583,055
982,123
11,000
2,500,000
5,022,295
1,133,333
117,344
(6,000,386)
Ending2020
9,199,743
982,123
11,000
2,500,000
4,452,620
1,133,333
120,667
(6,000,386)
Ending2021
12,193,213
1,000,000
982,123
11,000
2,500,000
6,442,730
1,133,333
124,027
(6,000,386)
Total 73,583,055
Roads - 6
2017
2018
2019
2020
2021
Total
Acquisition
4,583,333
4,583,333
4,583,333
4,583,333
4,583,333
$22,916,665
General
550,000
550,000
550,000
550,000
550,000
$2,750,000
Park Development
1,596,980
3,361,919
2,802,104
2,101,252
3,893,622
$13,755,877
Greenway Development
14,816,903
8,094,000
650,000
650,000
1,900,000
$26,110,903
Natural Resources
2,699,224
693,312
880,658
1,165,158
1,191,258
$6,629,610
Planning
490,000
405,000
300,000
150,000
75,000
$1,420,000
Total
24,736,440
17,687,564
9,766,095
9,199,743
12,193,213
$73,583,055
Roads - 6
2017 - 2021 Building Capital Improvement Program
PROJECT
NO.
PROJECT DESCRIPTION
PROJECT LOCATION
ANNUAL
COST
2017 Section
B70041
B7004X
B70040
B700XX
B700XX
B50009
B30027
B30026
B30028
BXXXXX
BXXXXX
New
BXXXX
BXXXX
610023
BXXXX
New
New
New
New
New
New
New
New
New
New
New
New
New
New
Carpet Replacement Program
Miscellaneous Projects
Parking Lots Seal & Repair
Special Assessments
Storm Water Improvements
Replace Roof - Cold Storage
Space Needs Assessment
Renovation
Replace 1997 Addition Cooling
Add Diesel Fluid Dispensers
New Fuel Island Canopy
Re -use WSC Generator
Replace UPS Systems
Replace Security/Fire Systems
Tier III Data Center Improvements
Replace Main Entry Doors
Library Sign -Scrolling Marquee
Waste Enclosure Upgrades
Replace Salt Storage Roof
Adjustable Work Stations
Renovation
Recycling Center
Park Maintenance Facilities
Parking Lots LED Conversion
Replace Cell Doors
Upgrade Ventilation Controls
Fire System Dialer Upgrades
Replace Video Cameras
New Redundant Boilers
Space Reconfigurations
Countywide
Countywide
Countywide
Countywide
Countywide
Hastings Transportation
Library - Heritage
Library- Pleasant Hill
Library - Wescott
Empire Transportation Facility
Empire Transportation Facility
Empire Transportation Facility
Dakota Communication Ctr.
Dakota Communication Ctr.
Judicial Center - Hastings
Western Service Center
Farmington Library
Countywide
Empire Transportation Facility
Countywide
Library - Galaxie
Site / Preliminary Design
Site / P reliminary Design
Countywide
Law Enforcement Center
Admin. and Judicial Centers
Countywide
Countywide
Judicial & Wester Service Centers
Countywide
198,000
185,000
238,600
20,000
25,000
71,000
35,000
845,000
76,000
19,000
135,680
268,000
212,000
251,000
1,857,000
222,600
30,250
190,000
192,000
400,000
1,200,000
300,000
300,000
95,000
145,000
45,000
51,300
150,000
225,000
185,000
OTHER
DRAFT
COUNTY TOTAL LIFE LEAD
COST PROJECT COST AGENCY
0
0
0
0
0
0
0
0
0
0
0
0
212,000
251,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
198,000
185,000
238,600
20,000
25,000
71,000
35,000
845,000
76,000
19,000
135,680
268,000
0
0
1,857,000
222,600
30,250
190,000
192,000
400,000
1,200,000
300,000
300,000
95,000
145,000
45,000
51,300
150,000
225,000
185,000
1,293,300
925,000
550,602
100,000
125,000
71,000
35,000
2,805,000
76,000
19,000
135,680
268,000
212,000
251,000
1,857,000
222,600
30,250
190,000
192,000
2,000,000
5,400,000
2,300,000
2,300,000
451,000
145,000
45,000
51,300
150,000
225,000
445,000
2017 Total 8,167,430 463,000 7,704,430
Buildings - 1
page 47
Project
Type
CPM Continuing
CPM Continuing
Transportation Continuing
CPM Continuing
CPM Continuing
CPM Revised
CPM Approved
CPM Approved & Revised
CPM Approved 2016
CPM Approved 2016
CPM Approved 2016
CPM New
CPM Approved 2016
CPM Approved 2016
CPM Approved 2016
CPM Approved 2016
CPM New
CPM New
CPM New
CPM New
CPM New
CPM New
CPM New
CPM New
CPM New
CPM New
CPM New
CPM New
CPM New
CPM New
2017 - 2021 Building Capital Improvement Program
PROJECT
NO.
PROJECT DESCRIPTION
PROJECT LOCATION
ANNUAL
COST
OTHER
2018 Section
670041 Carpet Replacement Program
B7004X Miscellaneous Projects
670040 Parking Lots Seal & Repair
B700XX Special Assessments
B700XX Storm Water Improvements
B30029 Renovation
B30026 Renovation
BXXXX Replace 2 Cooling Towers
BXXXX Replace Pneumatic BAS Controls
New Renovate Public Health Clinic
New Renovate Public Health File Space
New Public Counter Security Glass
New Adjustable Work Stations
New Roof Replacement Program
New Renovation
New Recycling Center
New Park Maintenance Facilities
New Parking Lots LED Conversion
New Space Reconfigurations
2019 Section
B70041
B7004X
670040
B700XX
B700XX
B30029
BXXXX
BXXXX
New
New
New
New
New
Carpet Replacement Program
Miscellaneous Projects
Parking Lots Seal & Repair
Special Assessments
Storm Water Improvements
Renovation
Upgrade Fuel Tracking Systems
Replace (5) HVAC Rooftop Units
Adjustable Work Stations
Roof Replacement Program
Renovation
Parking Lots LED Conversion
Space Reconfigurations
Countywide
Countywide
Countywide
Countywide
Countywide
Library - Heritage
Library- Pleasant Hill
Administration Center
Library- Pleasant Hill
Northern Service Center
Northern Service Center
Countywide
Countywide
Countywide
Library - Galaxie
Site / Preliminary Design
Site / P reliminary Design
Countywide
Countywide
204,000
185,000
250,000
20,000
25,000
1,080,000
1,960,000
280,900
150,000
339,000
133,000
490,000
400,000
288,000
3,860,000
2,000,000
2,000,000
118,000
95,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
D !AFT
COUNTY
COST
204,000
185,000
250,000
20,000
25,000
1,080,000
1,960,000
280,900
150,000
339,000
133,000
490,000
400,000
288,000
3,860,000
2,000,000
2,000,000
118,000
95,000
TOTAL LIFE
PROJECT COST
1,293,300
925,000
550,602
100,000
125,000
5,080,000
2,805,000
280,900
150,000
339,000
133,000
490,000
2,000,000
1,691,500
5,400,000
2,300,000
2,300,000
451,000
445,000
2018 Total
13,877,900
0 13,877,900
Countywide
Countywide
Countywide
Countywide
Countywide
Library - Heritage
Countywide
Juvenile Services Center
Countywide
Countywide
Library - Galaxie
Countywide
Countywide
210,000
185,000
62,000
20,000
25,000
3,600,000
192,610
150,000
400,000
797,500
340,000
30,000
85,000
0
0
0
0
0
0
0
0
0
0
0
0
0
210,000
185,000
62,000
20,000
25,000
3,600,000
192,610
150,000
400,000
797,500
340,000
30,000
85,000
1,293,300
925,000
550,602
100,000
125,000
5,080,000
192,610
150,000
2,000,000
1,691,500
5,400,000
451,000
445,000
2019 Total
6,097,110
0 6,097,110
Buildings - 2
LEAD
AGENCY
CPM
CPM
Transportation
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
Transportation
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
CPM
page 48
Project
Type
Continuing
Continuing
Continuing
Continuing
Continuing
Approved 2016
Approved & Revised
Approved 2016
Approved 2016
New
New
New
New
New
New
New
New
New
New
Continuing
Continuing
Continuing
Continuing
Continuing
Approved 2016
Approved 2016
Approved 2016
New
New
New
New
New
2017 - 2021 Building Capital Improvement Program
PROJECT PROJECT DESCRIPTION PROJECT LOCATION ANNUAL
NO. COST
OTHER
DRAFT
COUNTY TOTAL LIFE LEAD Project
COST PROJECT COST AGENCY Type
page 49
2020 Section
B70041 Carpet Replacement Program Countywide 216,300 0 216,300 1,293,300 CPM Continuing
B7004X Miscellaneous Projects Countywide 185,000 0 185,000 925,000 CPM Continuing
B700XX Special Assessments Countywide 20,000 0 20,000 100,000 CPM Continuing
B700XX Storm Water Improvements Countywide 25,000 0 25,000 125,000 CPM Continuing
B30029 Renovation Library- Heritage 400,000 0 400,000 5,080,000 CPM Approved 2016
BXXXX Replace 35 & 42 Ton Cooling Units Juvenile Services Center 175,000 0 175,000 175,000 CPM Approved 2016
BXXXX Replace 80 Ton Chiller Inver Glen Library 115,000 0 115,000 115,000 CPM Approved 2016
BXXXX Needs Assessment Library- Wentworth 40,000 0 40,000 40,000 CPM Approved 2016
New Adjustable Work Stations Countywide 400,000 0 400,000 2,000,000 CPM New
New Parking Lots LED Conversion Countywide 208,000 0 208,000 451,000 CPM New
New Space Reconfigurations Countywide 80,000 0 80,000 445,000 CPM New
2020 Total
1,864,301 1,864,301
2021 Section
970041 Carpet Replacement Program Countywide 223,000 0 223,000 1,293,300 CPM Continuing
B7004X Miscellaneous Projects Countywide 185,000 0 185,000 925,000 CPM Continuing
B700XX Special Assessments Countywide 20,000 0 20,000 100,000 CPM Continuing
B700XX Storm Water Improvements Countywide 25,000 0 25,000 125,000 CPM Continuing
New Adjustable Work Stations Countywide 400,000 0 400,000 2,000,000 CPM New
New Roof Replacement Program Countywide 606,000 0 606,000 1,691,500 CPM New
New Interior Finishes Replacement Law Enforcement Center 30,000 0 30,000 30,000 CPM New
2021 Total 1,489,001 0 1,489,001
TOTAL EXPENDITURES
ANNUAL COST OTHER
TOTAL LIFE
COUNTY COST PROJECT COST
2017 8,167,430 463,000 7,704,430 22,425,732
2018 13,877,900 0 13,877,900 26,414,302
2019 6,097,110 0 6,097,110 17,959,012
2020 1,864,301 0 1,864,301 10,854,902
2021 1,489, 001 0 1,489,001 6,715,402
TOTAL
31,495,742 463,000 31,032,742
Buildings - 3
page 50
2017 - 2021 Data Network Capital Improvement Program (DRAFT)
SHEET PAGE PROJECT ROAD/ PROJECT LOCATION ANNUAL CITY FEDERAL STATE COUNTY GRAVELTAX OTHER COUNTY TOTAL LIFE LEAD PROJECT
8 8 NO. BUILDING COST SHARE STATE AID FOR CONST COST PROJECT COST AGENCY NOTES
2017 Section
Proj 1 DN00033 0 To Be Determined 800,000 0 0 0 0 0 0 800,000 4,800,000 To Be Determined 0
Proj 2 To Be Deter 0 To Be Determined 200,000 0 0 0 0 0 0 200,000 200,000 To Be Determined 0
Proj 3 To Be Deter 0 To Be Determined 200,000 0 0 0 0 0 0 200,000 200,000 To Be Determined 0
2017 Total 1,200,000 0 0 0 0 0 0 1,200,000 5,200,000
2018 Section
Proj 1 DN00033 0 To Be Determined 800,000 0 0 0 0 0 0 800,000 4,800,000 To Be Determined 0
2018 Total 800,000 0 0 0 0 0 0 800,000 4,800,000
2019 Section
Proj 1 DN00033 0 To Be Determined 800,000 0 0 0 0 0 0 800,000 4,800,000 To Be Determined 0
2019 Total 800,000 0 0 0 0 0 0 800,000 4,800,000
2020 Section
Proj 1 DN00033 0 To Be Determined 800,000 0 0 0 0 0 0 800,000 4,800,000 To Be Determined 0
2020 Total 800,000 0 0 0 0 0 0 800,000 4,800,000
2021 Section
Proj 1 DN00033 0 To Be Determined 800,000 0 0 0 0 0 0 800,000 4,800,000 To Be Determined 0
Roads - 1
2017 - 2021 Regional Rail Authority Capital Improvement Program DRAFT
PAGE PROJECT
fi NO.
2017 Section
2 RR00001
3 TBD
5 TBD
2018 Section
2 RR00001
3 TBD
5 TBD
6 TBD
2019 Section
3 TBD
4 TBD
7 TBD
2020 Section
3 TBD
7 TBD
8 TBD
9 TBD
2021 Section
7 TBD
8 TBD
9 TBD
PROJECT DESCRIPTION
Project Implementation
Orange Line Extension
Apple Valley Transit Station Expansion
PROJECT LOCATION
METRO Orange Line -Phase 1
Burnsville to Lakeville
Cedar Avenue Transitway
2017 Total
ANNUAL LOCAL
COST
1,246,000
300,000
1,284,984
2,830,984
FEDERAL
STATE
METRO
SHARE
CT18
442,606
OTHER
442,606
PROPERTY
TAX
- 1,246,000
300,000
421,189 421,189
421,189 1,967,189
page 51
TOTAL LIFE
PROJECT COST
LEAD
AGENCY
2,081,750 Metropolitan Council
9,500,000 To Be Determined
8,423,784 MVTA
20,005,534
Project Implementation
Orange Line Extension
Apple Valley Transit Station Expansion
Bicycle and Pedestrian Improvements
METRO Orange Line -Phase 1
Burnsville to Lakeville
Cedar Avenue Transitway
Cedar Avenue Transitway
2018 Total
402,030
300,000 -
7,138,800 5,711,040
100,000 20,000
7,940,830 20,000 5,711,040
1,427,760
1,427,760
402,030
300,000
80,000
782,030
2,081,750 Metropolitan Council
9,500,000 To Be Determined
8,423,784 MVTA
100,000 Dakota County
20,105,534
Orange Line Extension
Palomino Station and Park & Ride Study
Robert Street PE & LPA
Burnsville to Lakeville
Cedar Avenue Transitway
Robert Street Transitway
2019 Total
285,000
500,000
100,000
885,000
49,300
49,300
125,000
125,000
125,000
125,000
285,000
250,000
50,700
585,700
9,500,000 To Be Determined
500,000 To Be Determined
30,603,154 Dakota County
40,603,154
Orange Line Extension
Robert Street PE & LPA
Cliff Road Station
Palomino Station
Burnsville to Lakeville
Robert Street Transitway
Cedar Avenue Transitway
Cedar Avenue Transitway
2020 Total
8,615,000
479,044
433,360
1,742,100
11,269,504
6,560,000 920,000
94,467 287,426
1,045,260
94,467 6,560,000 2,252,686
1,135,000
97,151
433,360
696,840
2,362,351
9,500,000 To Be Determined
30,603,154 Dakota County
2,600,160 To Be Determined
33,000,000 To Be Determined
75,703,314
Robert Street PE & LPA
Cliff Road Station
Palomino Station
Robert Street Transitway
Cedar Avenue Transitway
Cedar Avenue Transitway
2021 Total
707,104 139,441
2,166,800
1,742,100
4,616,004
424,262
1,733,440 433,360
- 1,045,260
139,441 1,733,440 1,902,882
348,420
143,401
348,420
348,420
491,821
30,603,154 Dakota County
2,600,160 To Be Determined
33,000,000 To Be Determined
66,203,314
YEAR
ANNUAL
COST
LOCAL FEDERAL STATE
METRO
SHARE
CTIB
OTHER
PROPERTY
TAX
2017
2018
2019
2020
2021
2,830,984
7,940,830
885,000
11,269,504
4,616,004
20,000 5,711,040
49,300 -
94,467 6,560,000 2,252,686
139,441 1,733,440 1,902,882
1,427,760
125,000
348,420
442,606
421,189 1,967,189
782,030
125,000 585,700
2,362,351
491,821
2017-2021 TOTAL 27,542,322 303,208 14,004,480
4,155,569
Project Notes
(1) Funds shown under "Other" are desingated for project management, preliminary planning, concept planning, cost estimating, and Federal and State fund matching requirements.
(2) Funds shown under "New Construction" are designated for desing and construction use.
(3) The lead agencies include:
a) Dakota County for project management
b) MVTA and Apple Valley for Apple Valley Transit Center park and ride expansion and BRT access design and construction;
c) MVTA and Eagan for Cedar Grove station development design and construction;
d) MVTA and Lakeville for park and ride transit station and express bus service extension design, construction and land acquisition; and
e) MVTA and Apple Valley for Palomino Park and Ride access improvements, concept plan and cost estimate.
Rail 5
1,901,180
442,606
546,189
6,189,090
CITY OF
MENDOTA HEIGHTS
page 52
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
Request for City Council Action
MEETING DATE: October 4, 2016
TO: Mayor and City Council, City Administrator
FROM: Mike Aschenbrener, Chief of Police Emergency Manager
SUBJECT: Personnel Action Item Captain
COMMENT:
Introduction
The Council is asked to approve the hiring of a Police Captain with a start date of November 1, 2016.
Chosen candidate, Kelly McCarthy would be sworn in at the November 1, 2016 Council meeting.
Background
At the April 19, 2016 City Council workshop, McGrath Consulting presented the results of the Police
Department study. At that time staff was directed to prepare an implementation plan for the McGrath
study. The implementation plan was presented at the May 24, 2016 workshop and certain items were
selected for immediate action. One of the recommendations addressed was the hiring of a Police Captain.
Staff was directed to take the steps necessary to hire a Police Captain.
Applications were accepted and rated. The top eight candidates were interviewed by two panels one
representing the public and the other a group of senior police management. The top four candidates were
then sent for an assessment center and in basket exercise. The top two candidates were then interviewed
by city administration and council representatives. Kelly McCarthy was the unanimous pick of the group.
A conditional offer was made and the state mandated background check was begun along with a physical,
performance test and drug screen.
McCarthy has a solid work history including graduation from the FBI National Academy, a Master's
Degree from the University of St. Thomas and a Leadership Certificate from the College of St. Catherine.
She started her career in 1998 as a Community Service Officer in Lino Lakes. In 1999, she was hired as a
Patrol Officer. In 2002, she moved into Investigations. In 2005, she was promoted to Sergeant. In 2012
she was promoted to the rank of Captain. In 2014, she became the Deputy Director of the Department of
Public Safety. Additionally she serves as a consultant for the Upper Midwest Community Policing
Institute and the Center for Police Innovation.
Budget Impact
This position was not budgeted for 2016 but with unfilled positions, the personnel section of the budget
has the money in place to cover the costs. The position is budgeted for 2017. Ongoing costs will need to
be provided in the levy. Her initial rate of pay will be $110,000, which is between Steps D and E of Pay
Grade 42. She will be eligible to go to Step E on the anniversary date of employment.
Recommendation
Staff recommends that the Mendota Heights City Council approve the hiring of Kelly McCarthy as a
Police Captain with a start date of November 1, 2016.
Action Required page 53
If the Council desires to implement the recommendation, pass a motion to approve the hiring of Kelly
McCarthy as a Police Captain.
cowman'
in
DATE:
TO:
FROM:
SUBJECT:
CITY OF
MENDOTA HEIGHTS
page 54
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
October 4, 2016
Mayor and City Council
Mark McNeill, City Administrator
Assistant City Administrator—Pay Grade, Advertisement
COMMENT:
INTRODUCTION
The Council is asked to set the pay grade, and authorize staff to advertise for the current
Assistant City Administrator vacancy.
BACKGROUND
At its September 20th meeting, the City Council approved a job description for the positon which
was previously classified as Assistant to the City Administrator/Human Resources Coordinator.
The ACA position will still have the primary responsibility for the administration of the Human
Resources function, but will also oversee Communications, IT, and special projects for the City.
The Council approved the revised job description at that meeting, and a departmental
reorganization. However, as the revisions were not yet reviewed by the City's pay analyst
(Springsted, Inc), no pay grade was recommended. Since that meeting, however, that analysis
has been completed, and Springsted recommends placing the new job in Pay Grade 41 ($88,202
to $107, 212). This would be the same grade as two other department heads—the Public Works
Director, and Finance Director.
The previous position had been in Pay Grade 34.
I ask that the Council adopt the revised pay grade with the placement of the Assistant City
Administrator in Pay Grade 41, and authorize advertisement of the position.
BUDGET IMPACT
The 2017 budget included funding for upgraded positons which were described in the
reorganization memo from the September 20t City Council meeting. The actual impact on the
2017 budget will be determined by the actual hiring rates.
page 55
RECOMMENDATION
I recommend the Council adopt the new Pay Grade for the ACA position, and authorize staff to
advertise the vacancy. The hiring grade for the position would be A through C (up to $97,244)
ACTION REQUIRED
If the Council concurs, it should, by motion, adopt a revised Pay Classification Plan with the
Assistant City Administrator being placed at Pay Grade 41, and authorize staff to advertise for
the position.
Mark McNeill
City Administrator
cowl"'
nLii
CITY OF
MENDOTA HEIGHTS
DATE: October 4, 2016
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: 2016 Bond Issue
page 56
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
INTRODUCTION
The City Council is asked to authorize the steps needed to sell bonds to finance the Mendota Road
Neighborhood Improvements project.
BACKGROUND
The City Council ordered the Mendota Road Neighborhood Improvements project which was completed
this construction season. At the October 4th meeting, the City Council is being asked to begin the process
to issue bonds to finance this project. Ehlers & Associates, the City's financial advisor, will assist the
City with the issuance of these bonds. The proposed schedule is as follows:
Pre -Sale Review by Council
Distribute Official Statement
Conference with Rating Agency
Award Sale of Bonds
Estimated Closing Date
October 4, 2016
Week of October 17`h, 2016
Week of October 24`h, 2016
November 1, 2016
November 22, 2016
Ehlers has prepared a Pre -Sale report that is attached for your review. We will be issuing $1,020,000
General Obligation Improvement Bonds for the street project with a term of 21 years.
BUDGET IMPACT
The bonds will be paid with a combination of special assessments and an amount levied each year for the
annual bond payments. The Assessment Hearing for this project will be held at the October 18`h City
Council meeting.
RECOMMENDATION
I recommend that council pass a motion to adopt Resolution 2016- 75 "RESOLUTION PROVIDING
FOR THE SALE OF $1,020,000 G.O. IMPROVEMENT BONDS, SERIES 2016A."
page 57
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-75
RESOLUTION PROVIDING FOR THE SALE OF
$1,020,000 GENERAL OBLIGATION BONDS, SERIES 2016A
WHEREAS, the City Council of the City of Mendota Heights, Minnesota has heretofore
determined that it is necessary and expedient to issue the City's $1,020,000 General Obligation
Bonds, Series 2016A (the "Bonds"), to finance the 2016 road reconstruction and rehabilitation
projects in the City; and
WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota
("Ehlers"), as its independent municipal advisor for the Bonds in accordance with Minnesota
Statutes, Section 475.60, Subdivision 2(9).
NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council as
follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for
the sale of the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on November 1,
2016, for the purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are
hereby authorized to cooperate with Ehlers and participate in the preparation of an
official statement for the Bonds and to execute and deliver it on behalf of the City upon
its completion.
Adopted by the City Council of the City of Mendota Heights this fourth day of October, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST:
Lorri Smith, City Clerk
0
LEADERS IN PUBLIC FINANCE
page 58
EHLERS
October 4, 2016
Pre -Sale Report for
City of Mendota Heights, Minnesota
$1,020,000 General Obligation Bonds, Series 2016A
Prepared by:
Stacie Kvilvang
Senior Municipal Advisor/Director
And
Jason Aarsvold,
Municipal Advisor
1 800-552-1171 1 www.ehlers-inc.com
page 59
Executive Summary of Proposed Debt
Proposed Issue:
$1,020,000 General Obligation Bonds, Series 2016A
Purposes:
To finance the 2016 road reconstruction and rehabilitation projects in the City.
It is the intent of the City to levy the special assessments in the amount of
approximately $197,500 for the street rehabilitation portion of the project to
benefiting property owners in 2017 for collection in years 2018 through 2027
at a rate of 6% (10 years). The City anticipates receiving approximately
$105,663 (54%) in prepayments on the special assessments from the project
this fall.
The City will also levy special assessments in the amount of approximately
$175,218 for the street reconstruction portion of the project to benefiting
property owners in 2017 for collection in years 2018 through 2036 at a rate of
6% (19 years). The City anticipates receiving approximately $117,836 (67%)
in prepayments on the special assessments from this portion of the project this
fall.
The issue size has been reduced by the aforementioned prepayment amounts.
In addition, the City anticipates utilizing approximately $450,000 in MSA
funds and $186,015 from its utility funds for the improvements.
Remaining debt service will be paid from a tax levy, which will not be
required until 2018 (we have capitalized interest in the amount of
approximately $20,000 to offset any levy requirement for 2017).
Authority:
The Bonds are being issued pursuant to Minnesota Statutes, Chapters:
• 429
• 475
Because the City is assessing at least 20% of the project costs, the Bonds can
be a general obligation without a referendum and will not count against the
City's debt limit.
The Bonds will be general obligations of the City for which its full faith, credit
and taxing powers are pledged.
Term/Call Feature:
The Bonds are being issued for a 21 year term. Principal on the Bonds will be
due on February 1 in the years 2019 through 2037. Interest is payable every
six months beginning August 1, 2017.
The Bonds maturing on and after February 1, 2026 will be subject to
prepayment at the discretion of the City on February 1, 2025 or any date
thereafter.
Bank Qualification:
Because the City is expecting to issue no more than $10,000,000 in tax exempt
debt during the calendar year, the City will be able to designate the Bonds as
Presale Report
City of Mendota Heights, Minnesota
October 4, 2016
Page 1
page 60
Presale Report
City of Mendota Heights, Minnesota
October 4, 2016
Page 2
"bank qualified" obligations. Bank qualified status broadens the market for
the Bonds, which can result in lower interest rates.
Rating:
The City's most recent bond issues were rated "AAA" by Standard & Poor's.
The City will request a new rating for the Bonds.
If the winning bidder on the Bonds elects to purchase bond insurance, the
rating for the issue may be higher than the City's bond rating in the event that
the bond rating of the insurer is higher than that of the City.
Basis for Recommendation:
Based on our knowledge of your situation, your objectives communicated to
us, our advisory relationship as well as characteristics of various municipal
financing options, we are recommending the issuance of tax-exempt general
obligation bonds as a suitable financing option for the following reasons:
- The issuance is a viable option available to finance these types of projects
under state law and federal regulations.
- The issuance is in accordance with the City's past practices to finance
these types of projects with this type of debt issue.
- This option is the most overall cost effective debt option that still
maintains future flexibility for the repayment of debt.
Method of Sale/Placement:
In order to obtain the lowest interest cost to the City, we will competitively bid
the purchase of the Bonds from local and national underwriters/banks.
We have included an allowance for discount bidding equal to 1.20% of the
principal amount of the issue. The discount is treated as an interest item and
provides the underwriter with all or a portion of their compensation in the
transaction.
If the Bonds are purchased at a price greater than the minimum bid amount
(maximum discount), the unused allowance may be used to lower your
borrowing amount.
Premium Bids: Under current market conditions, most investors in municipal
bonds prefer "premium" pricing structures. A premium is achieved when the
coupon for any maturity (the interest rate paid by the issuer) exceeds the yield
to the investor, resulting in a price paid that is greater than the face value of
the bonds. The sum of the amounts paid in excess of face value is considered
"reoffering premium."
The amount of the premium varies, but it is not uncommon to see premiums
for new issues in the range of 2.00% to 10.00% of the face amount of the
issue. This means that an issuer with a $2,000,000 offering may receive bids
that result in proceeds of $2,040,000 to $2,200,000.
For this issue of Bonds we have been directed to use the premium to reduce
the size of the issue. The adjustments may slightly change the true interest
cost of the original bid, either up or down.
You have the choice to limit the amount of premium in the bid
Presale Report
City of Mendota Heights, Minnesota
October 4, 2016
Page 2
page 61
Presale Report
City of Mendota Heights, Minnesota
October 4, 2016
Page 3
specifications. This may result in fewer bids, but it may also eliminate large
adjustments on the day of sale and other uncertainties.
Review of Existing Debt:
We have reviewed all outstanding indebtedness for the City and find that there
are no refunding opportunities at this time.
We will continue to monitor the market and the call dates for the City's
outstanding debt and will alert you to any future refunding opportunities.
Continuing Disclosure:
Because the City has more than $10,000,000 in outstanding debt (including
this issue) and this issue is over $1,000,000, the City will be agreeing to
provide certain updated Annual Financial Information and its Audited
Financial Statement annually as well as providing notices of the occurrence of
certain reportable events to the Municipal Securities Rulemaking Board (the
"MSRB"), as required by rules of the Securities and Exchange Commission
(SEC). The City is already obligated to provide such reports for its existing
bonds, and has contracted with Ehlers to prepare and file the reports.
Arbitrage Monitoring:
Because the Bonds are tax-exempt obligations/tax credit obligations, the City
must ensure compliance with certain Internal Revenue Service (IRS) rules
throughout the life of the issue. These rules apply to all gross proceeds of the
issue, including initial bond proceeds and investment earnings in construction,
escrow, debt service, and any reserve funds. How issuers spend bond
proceeds and how they track interest earnings on funds (arbitrage/yield
restriction compliance) are common subjects of IRS inquiries. Your specific
responsibilities will be detailed in the Nonarbitrage Certificate prepared by
your Bond Attorney and provided at closing. You have retained Ehlers to
assist you with compliance with these rules.
Risk Factors:
Special Assessments: We have assumed nearly 60% pre -paid special
assessments due to the school district stating that they intended to prepay the
assessments. The remaining assessments will be levied as projected by the
City. If the City receives a significant increase in the amount of pre -paid
assessments or does not levy the assessments, it may need to increase the levy
portion of the debt service to make up for lower interest earnings than the
expected assessment interest rate.
Other Service Providers:
This debt issuance will require the engagement of other public finance service
providers. This section identifies those other service providers, so Ehlers can
coordinate their engagement on your behalf. Where you have previously used
a particular firm to provide a service, we have assumed that you will continue
that relationship. For services you have not previously required, we have
identified a service provider. Fees charged by these service providers will be
paid from proceeds of the obligation, unless you notify us that you wish to pay
them from other sources. Our pre -sale bond sizing includes a good faith
estimate of these fees, so their final fees may vary. If you have any questions
pertaining to the identified service providers or their role, or if you would like
Presale Report
City of Mendota Heights, Minnesota
October 4, 2016
Page 3
page 62
to use a different service provider for any of the listed services please contact
us.
Bond Attorney: Briggs and Morgan, Professional Association
Paying Agent: Bond Trust Services Corporation
Rating Agency: S&P Global Ratings
This presale report summarizes our understanding of the City's objectives for the structure and terms of this
financing as of this date. As additional facts become known or capital markets conditions change, we may need
to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives.
Presale Report October 4, 2016
City of Mendota Heights, Minnesota Page 4
page 63
Proposed Debt Issuance Schedule
Pre -Sale Review by City Council:
October 4, 2016
Distribute Official Statement:
Week of October 17, 2016
Conference with Rating Agency:
Week of October 24, 2016
City Council Meeting to Award Sale of the Bonds:
November 1, 2016
Estimated Closing Date:
November 22, 2016
Attachments
Sources and Uses of Funds
Proposed Debt Service Schedule
Resolution Authorizing Ehlers to Proceed With Bond Sale
Ehlers Contacts
Municipal Advisors:
Disclosure Coordinator:
Financial Analyst:
Stacie Kvilvang (651) 697-8506
Jason Aarsvold (651) 697-8512
Jen Chapman (651) 697-8566
Alicia Gage (651) 697-8551
The Official Statement for this financing will be mailed to the City Council at their home address or e-mailed for
review prior to the sale date.
jejik Presale Report October 4, 2016
City of Mendota Heights, Minnesota Page 5
Council Member
page 64
Resolution No.
introduced the following resolution and moved its adoption:
Resolution Providing for the Sale of
$1,020,000 General Obligation Bonds, Series 2016A
A. WHEREAS, the City Council of the City of Mendota Heights, Minnesota has heretofore determined
that it is necessary and expedient to issue the City's $1,020,000 General Obligation Bonds, Series
2016A (the "Bonds"), to finance the 2016 road reconstruction and rehabilitation projects in the City;
and
B. WHEREAS, the City has retained Ehlers & Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its
independent municipal advisor for the Bonds in accordance with Minnesota Statutes, Section 475.60,
Subdivision 2(9);
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights,
Minnesota, as follows:
1. Authorization; Findings. The City Council hereby authorizes Ehlers to assist the City for the sale of
the Bonds.
2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on November 1, 2016, for the
purpose of considering proposals for and awarding the sale of the Bonds.
3. Official Statement. In connection with said sale, the officers or employees of the City are hereby
authorized to cooperate with Ehlers and participate in the preparation of an official statement for the
Bonds and to execute and deliver it on behalf of the City upon its completion.
The motion for the adoption of the foregoing resolution was duly seconded by City Council Member
and, after full discussion thereof and upon a vote being taken thereon, the
following City Council Members voted in favor thereof:
and the following voted against the same:
Whereupon said resolution was declared duly passed and adopted.
Dated this 4th day of October , 2016.
City Clerk
Mendota Heights, Minnesota
page 65
$1,020,000 General Obligation Improvement Bonds, Series 2016A
Issue Summary
Assumes Current Market BQ AAA plus 20bps
Total Issue Sources And Uses
Dated 11/22/2016 I Delivered 11/22/2016
Street Street Issue
Reconstruction Rehabilitation Summary
Sources Of Funds
Par Amount of Bonds $430,000.00 $590,000.00 $1,020,000.00
Utility Funds
MSA Funds
186,015.00 - 186,015.00
450,000.00 - 450,000.00
Prepaid Assessments 117,836.00
Total Sources $1,183,851.00
Uses Of Funds
105,663.00
$695,663.00
223,499.00
$1,879,514.00
Total Underwriter's Discount (1.200%)
Costs of Issuance
Deposit to Capitalized Interest (CIF) Fund
Deposit to Project Construction Fund
Rounding Amount
Total Uses
Series 2016A GO Imp Bonds 1 Issue Summary 1 9/29/2016 1 3:27 PM
5,160.00
15,598.04
9,849.13
1,152,194.93
1,048.90
7,080.00
21,401.96
10,105.33
653,728.82
3,346.89
$1,183,851.00 $695,663.00
12,240.00
37,000.00
19,954.46
1,805,923.75
4,395.79
$1,879,514.00
0 LEADERS IN PUBLIC FINANCE
EHLERS
page 66
Mendota Heights, Minnesota
$1,020,000 General Obligation Improvement Bonds, Series 2016A
Issue Summary
Assumes Current Market BQ AAA plus 20bps
Debt Service Schedule
Date
11/22/2016
08/01/2017
02/01/2018
08/01/2018
02/01/2019
08/01/2019
02/01/2020
08/01/2020
02/01/2021
08/01/2021
02/01/2022
08/01/2022
02/01/2023
08/01/2023
02/01/2024
08/01/2024
02/01/2025
08/01/2025
02/01/2026
08/01/2026
02/01/2027
08/01/2027
02/01/2028
08/01/2028
02/01/2029
08/01/2029
02/01/2030
08/01/2030
02/01/2031
08/01/2031
02/01/2032
08/01/2032
02/01/2033
08/01/2033
02/01/2034
08/01/2034
02/01/2035
08/01/2035
02/01/2036
08/01/2036
Principal
Coupon Interest Total P+I Fiscal Total
02/01/2037
11,581.96 11,581.96
- 8,372.50 8,372.50
- 8,372.50 8,372.50
75,000.00 0.950% 8,372.50 83,372.50
- 8,016.25 8,016.25
75,000.00 1.050% 8,016.25 83,016.25
- 7,622.50 7,622.50
80,000.00 1.200% 7,622.50 87,622.50
- 7,142.50 7,142.50
80,000.00 1.300% 7,142.50 87,142.50
- 6,622.50 6,622.50
80,000.00 1.400% 6,622.50 86,622.50
- 6,062.50 6,062.50
80,000.00 1.500% 6,062.50 86,062.50
- 5,462.50 5,462.50
80,000.00 1.600% 5,462.50 85,462.50
- 4,822.50 4,822.50
80,000.00 1.700% 4,822.50 84,822.50
- 4,142.50 4,142.50
80,000.00 1.750% 4,142.50 84,142.50
- 3,442.50 3,442.50
85,000.00 1.850% 3,442.50 88,442.50
2,656.25 2,656.25
25,000.00 1.950% 2,656.25 27,656.25
- 2,412.50 2,412.50
25,000.00 2.100% 2,412.50 27,412.50
- 2,150.00 2,150.00
25,000.00 2.200% 2,150.00 27,150.00
- 1,875.00 1,875.00
25,000.00 2.300% 1,875.00 26,875.00
- 1,587.50 1,587.50
25,000.00 2.400% 1,587.50 26,587.50
1,287.50 1,287.50
25,000.00 2.500% 1,287.50 26,287.50
- 975.00 975.00
25,000.00 2.550% 975.00 25,975.00
- 656.25 656.25
25,000.00 2.600% 656.25 25,656.25
- 331.25 331.25
25,000.00 2.650% 331.25 25,331.25
19,954.46
91,745.00
91,032.50
95,245.00
94,285.00
93,245.00
92,125.00
90,925.00
89,645.00
88,285.00
91,885.00
30,312.50
29,825.00
29,300.00
28,750.00
28,175.00
27,575.00
26,950.00
26,312.50
25,662.50
Total $1,020,000.00 $171,234.46 $1,191,234.46
Yield Statistics
Bond Year Dollars $9,025.50
Average Life 8.849 Years
Average Coupon 1.8972296%
Net Interest Cost (NIC) 2.0328454%
True Interest Cost (TIC) 2.0267781%
Bond Yield for Arbitrage Purposes 1.8759803%
All Inclusive Cost (MC) 2.4986733%
IRS Form 8038
Net Interest Cost
Weighted Average Maturity
Series 2016A GO Imp Bonds 1 Issue Summary
1.8972296%
8.849 Years
1 9/29/2016 1 3:27 PM
0 LEADERS IN PUBLIC FINANCE
EHLERS
Mendota Heights, Minnesota
page 67
$1,020,000 General Obligation Improvement Bonds, Series 2016A
Issue Summary
Assumes Current Market BQ AAA plus 20bps
Detail Costs Of Issuance
Dated 11/22/2016 1 Delivered 11/22/2016
COSTS OF ISSUANCE DETAIL
Municipal Advisor $17,000.00
Bond Counsel $9,500.00
Rating Agency Fee (S&P) $9,500.00
Miscellaneous $1,000.00
TOTAL $37,000.00
Series 2016A GO Imp Bonds 1 Issue Summary 1 9/29/2016 1 3:27 PM
0 LEADERS IN PUBLIC FINANCE
EHLERS
page 68
Mendota Heights, Minnesota
$1,020,000 General Obligation Improvement Bonds, Series 2016A
Issue Summary
Assumes Current Market BQ AAA plus 20bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I CIF Net New D/S 105% of Total Assessments Levy/(Surplus)
02/01/2017 - - - -
02/01/2018 - 19,954.46 19,954.46 (19,954.46) -
02/01/2019 75,000.00 0.950% 16,745.00 91,745.00 - 91,745.00 96,332.25 21,156.95 75,175.30
02/01/2020 75,000.00 1.050% 16,032.50 91,032.50 - 91,032.50 95,584.13 20,424.73 75,159.40
02/01/2021 80,000.00 1.200% 15,245.00 95,245.00 - 95,245.00 100,007.25 19,692.49 80,314.76
02/01/2022 80,000.00 1.300% 14,285.00 94,285.00 - 94,285.00 98,999.25 18,960.27 80,038.98
02/01/2023 80,000.00 1.400% 13,245.00 93,245.00 93,245.00 97,907.25 18,228.05 79,679.20
02/01/2024 80,000.00 1.500% 12,125.00 92,125.00 - 92,125.00 96,731.25 17,495.81 79,235.44
02/01/2025 80,000.00 1.600% 10,925.00 90,925.00 90,925.00 95,471.25 16,763.57 78,707.68
02/01/2026 80,000.00 1.700% 9,645.00 89,645.00 - 89,645.00 94,127.25 16,031.35 78,095.90
02/01/2027 80,000.00 1.750% 8,285.00 88,285.00 - 88,285.00 92,699.25 15,299.11 77,400.14
02/01/2028 85,000.00 1.850% 6,885.00 91,885.00 - 91,885.00 96,479.25 14,566.89 81,912.36
02/01/2029 25,000.00 1.950% 5,312.50 30,312.50 - 30,312.50 31,828.13 4,650.96 27,177.17
02/01/2030 25,000.00 2.100% 4,825.00 29,825.00 29,825.00 31,316.25 4,469.74 26,846.51
02/01/2031 25,000.00 2.200% 4,300.00 29,300.00 - 29,300.00 30,765.00 4,288.54 26,476.46
02/01/2032 25,000.00 2.300% 3,750.00 28,750.00 - 28,750.00 30,187.50 4,107.34 26,080.16
02/01/2033 25,000.00 2.400% 3,175.00 28,175.00 - 28,175.00 29,583.75 3,926.14 25,657.61
02/01/2034 25,000.00 2.500% 2,575.00 27,575.00 - 27,575.00 28,953.75 3,744.92 25,208.83
02/01/2035 25,000.00 2.550% 1,950.00 26,950.00 - 26,950.00 28,297.50 3,563.72 24,733.78
02/01/2036 25,000.00 2.600% 1,312.50 26,312.50 - 26,312.50 27,628.13 3,382.52 24,245.61
02/01/2037 25,000.00 2.650% 662.50 25,662.50 25,662.50 26,945.63 3,201.30 23,744.33
Total $1,020,000.00 $171,234.46 $1,191,234.46 (19,954.46) $1,171,280.00 $1,229,844.00 $213,954.40 $1,015,889.60
Significant Dates
Dated 11/22/2016
First Coupon Date 8/01/2017
Yield Statistics
Bond Year Dollars $9,025.50
Average Life 8.849 Years
Average Coupon 1.8972296%
Net Interest Cost (NIC) 2.0328454%
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
2.0267781%
1.8759803%
2.4986733%
Series 2016A GO Imp Bonds 1 Issue Summary 1 9/29/2016 1 3:27 PM
111, LEADERS IN PUBLIC FINANCE
EHLERS
page 69
Mendota Heights, Minnesota
$430,000 General Obligation Improvement Bonds, Series 2016A
Street Reconstruction
Assumes Current Market BQ AAA plus 20bps
Debt Service Schedule
Date
11/22/2016
08/01/2017
02/01/2018
08/01/2018
02/01/2019
08/01/2019
02/01/2020
08/01/2020
02/01/2021
08/01/2021
02/01/2022
08/01/2022
02/01/2023
08/01/2023
02/01/2024
08/01/2024
02/01/2025
08/01/2025
02/01/2026
08/01/2026
02/01/2027
08/01/2027
02/01/2028
08/01/2028
02/01/2029
08/01/2029
02/01/2030
08/01/2030
02/01/2031
08/01/2031
02/01/2032
08/01/2032
02/01/2033
08/01/2033
02/01/2034
08/01/2034
02/01/2035
08/01/2035
02/01/2036
08/01/2036
Principal
Coupon Interest Total P+I Fiscal Total
5,716.63 5,716.63
4,132.50 4,132.50
4,132.50 4,132.50
20,000.00 0.950% 4,132.50 24,132.50
4,037.50 4,037.50
20,000.00 1.050% 4,037.50 24,037.50
3,932.50 3,932.50
20,000.00 1.200% 3,932.50 23,932.50
3,812.50 3,812.50
20,000.00 1.300% 3,812.50 23,812.50
3,682.50 3,682.50
20,000.00 1.400% 3,682.50 23,682.50
3,542.50 3,542.50
20,000.00 1.500% 3,542.50 23,542.50
3,392.50 3,392.50
20,000.00 1.600% 3,392.50 23,392.50
3,232.50 3,232.50
20,000.00 1.700% 3,232.50 23,232.50
3,062.50 3,062.50
20,000.00 1.750% 3,062.50 23,062.50
2,887.50 2,887.50
25,000.00 1.850% 2,887.50 27,887.50
2,656.25 2,656.25
25,000.00 1.950% 2,656.25 27,656.25
2,412.50 2,412.50
25,000.00 2.100% 2,412.50 27,412.50
2,150.00 2,150.00
25,000.00 2.200% 2,150.00 27,150.00
1,875.00 1,875.00
25,000.00 2.300% 1,875.00 26,875.00
1,587.50 1,587.50
25,000.00 2.400% 1,587.50 26,587.50
1,287.50 1,287.50
25,000.00 2.500% 1,287.50 26,287.50
975.00 975.00
25,000.00 2.550% 975.00 25,975.00
656.25 656.25
25,000.00 2.600% 656.25 25,656.25
331.25 331.25
9,849.13
28,265.00
28,075.00
27,865.00
27,625.00
27,365.00
27,085.00
26,785.00
26,465.00
26,125.00
30,775.00
30,312.50
29,825.00
29,300.00
28,750.00
28,175.00
27,575.00
26,950.00
26,312.50
02/01/2037 25,000.00 2.650% 331.25 25,331.25 25,662.50
Total $430,000.00 $109,141.63 $539,141.63
Yield Statistics
Bond Year Dollars $5,037.42
Average Life 11.715 Years
Average Coupon 2.1666191%
Net Interest Cost (NIC) 2.2690525%
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (MC)
2.2646690%
1.8759803%
2.6367934%
IRS Form 8038
Net Interest Cost
Weighted Average Maturity
Series 2016A GO Imp Bonds 1 Street Reconstruction 1 9/29/2016 1 3:27 PM
2.1666191%
11.715 Years
EHLERS
LEADERS IN PUBLIC FINANCE
page 70
Mendota Heights, Minnesota
$430,000 General Obligati
Street Reconstruction
Assumes Current Market BQ
on Improvement Bonds, Series 2016A
Debt Service Schedule
AAA plus 20bps
Date Principal Coupon
02/01/2017 - -
02/01/2018 - -
02/01/2019 20,000.00 0.950%
02/01/2020 20,000.00 1.050%
02/01/2021 20,000.00 1.200%
02/01/2022 20,000.00 1.300%
02/01/2023 20,000.00 1.400%
02/01/2024 20,000.00 1.500%
02/01/2025 20,000.00 1.600%
02/01/2026 20,000.00 1.700%
02/01/2027 20,000.00 1.750%
02/01/2028 25,000.00 1.850%
02/01/2029 25,000.00 1.950%
02/01/2030 25,000.00 2.100%
02/01/2031 25,000.00 2.200%
02/01/2032 25,000.00 2.300%
02/01/2033 25,000.00 2.400%
02/01/2034 25,000.00 2.500%
02/01/2035 25,000.00 2.550%
02/01/2036 25,000.00 2.600%
02/01/2037 25,000.00 2.650%
Interest Total P+I
9,849.13
8,265.00
8,075.00
7,865.00
7,625.00
7,365.00
7,085.00
6,785.00
6,465.00
6,125.00
5,775.00
5,312.50
4,825.00
4,300.00
3,750.00
3,175.00
2,575.00
1,950.00
1,312.50
662.50
9,849.13
28,265.00
28,075.00
27,865.00
27,625.00
27,365.00
27,085.00
26,785.00
26,465.00
26,125.00
30,775.00
30,312.50
29,825.00
29,300.00
28,750.00
28,175.00
27,575.00
26,950.00
26,312.50
25,662.50
Net New
CIF D/S
(9,849.13)
28,265.00
28,075.00
27,865.00
27,625.00
27,365.00
27,085.00
26,785.00
26,465.00
26,125.00
30,775.00
30,312.50
29,825.00
29,300.00
28,750.00
28,175.00
27,575.00
26,950.00
26,312.50
25,662.50
105% of
Total Assessments Levy/(Surplus)
29,678.25 6,463.03 23,215.22
29,478.75 6,281.83 23,196.92
29,258.25 6,100.61 23,157.64
29,006.25 5,919.41 23,086.84
28,733.25 5,738.21 22,995.04
28,439.25 5,556.99 22,882.26
28,124.25 5,375.79 22,748.46
27,788.25 5,194.59 22,593.66
27,431.25 5,013.37 22,417.88
32,313.75 4,832.17 27,481.58
31,828.13 4,650.96 27,177.17
31,316.25 4,469.74 26,846.51
30,765.00 4,288.54 26,476.46
30,187.50 4,107.34 26,080.16
29,583.75 3,926.14 25,657.61
28,953.75 3,744.92 25,208.83
28,297.50 3,563.72 24,733.78
27,628.13 3,382.52 24,245.61
26,945.63 3,201.30 23,744.33
Total $430,000.00 - $109,141.63 $539,141.63 (9,849.13) $529,292.50 $555,757.13
$91,811.18 $463,945.95
Significant Dates
Dated
First Coupon Date
11/22/2016
8/01/2017
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
$5,037.42
11.715 Years
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
2.1666191%
2.2690525%
2.2646690%
1.8759803%
2.6367934%
Series 2016A GO Imp Bonds 1 Street Reconstruction 1 9/29/2016 1 3:27 PM
0 LEADERS IN PUBLIC FINANCE
EHLERS
Mendota Heights, Minnesota
page 71
$590,000 General Obligation Improvement Bonds, Series 2016A
Street Rehabilitation
Assumes Current Market BQ AAA plus 20bps
Debt Service Schedule
Date Principal Coupon Interest Total P+I Fiscal Total
11/22/2016 - - - - -
08/01/2017 - - 5,865.33 5,865.33 -
02/01/2018 - - 4,240.00 4,240.00 10,105.33
08/01/2018 - - 4,240.00 4,240.00 -
02/01/2019 55,000.00 0.950% 4,240.00 59,240.00 63,480.00
08/01/2019 - - 3,978.75 3,978.75 -
02/01/2020 55,000.00 1.050% 3,978.75 58,978.75 62,957.50
08/01/2020 - - 3,690.00 3,690.00 -
02/01/2021 60,000.00 1.200% 3,690.00 63,690.00 67,380.00
08/01/2021 - - 3,330.00 3,330.00 -
02/01/2022 60,000.00 1.300% 3,330.00 63,330.00 66,660.00
08/01/2022 - - 2,940.00 2,940.00 -
02/01/2023 60,000.00 1.400% 2,940.00 62,940.00 65,880.00
08/01/2023 - - 2,520.00 2,520.00 -
02/01/2024 60,000.00 1.500% 2,520.00 62,520.00 65,040.00
08/01/2024 - - 2,070.00 2,070.00 -
02/01/2025 60,000.00 1.600% 2,070.00 62,070.00 64,140.00
08/01/2025 - - 1,590.00 1,590.00 -
02/01/2026 60,000.00 1.700% 1,590.00 61,590.00 63,180.00
08/01/2026 - - 1,080.00 1,080.00 -
02/01/2027 60,000.00 1.750% 1,080.00 61,080.00
08/01/2027 - - 555.00 555.00
02/01/2028 60,000.00 1.850% 555.00 60,555.00
62,160.00
61,110.00
Total $590,000.00 $62,092.83 $652,092.83
Yield Statistics
Bond Year Dollars
Average Life
Average Coupon
$3,988.08
6.759 Years
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
1.5569592%
1.7344881%
1.7421087%
IRS Form 8038
1.8759803%
2.3357020%
Net Interest Cost
Weighted Average Maturity
Series 2016A GO Imp Bonds I Street Rehabilitation 1 9/29/2016 1 3:27 PM
1.5569592%
6.759 Years
0 LEADERS IN PUBLIC FINANCE
EHLERS
page 72
Mendota Heights, Minnesota
$590,000 General Obligati
Street Rehabilitation
Assumes Current Market BQ
Debt Service Schedule
on Improvement Bonds, Series 2016A
AAA plus 20bps
Date Principal Coupon
02/01/2017 - -
02/01/2018 - -
02/01/2019 55,000.00 0.950%
02/01/2020 55,000.00 1.050%
02/01/2021 60,000.00 1.200%
02/01/2022 60,000.00 1.300%
02/01/2023 60,000.00 1.400%
02/01/2024 60,000.00 1.500%
02/01/2025 60,000.00 1.600%
02/01/2026 60,000.00 1.700%
02/01/2027 60,000.00 1.750%
02/01/2028 60,000.00 1.850%
Interest Total P+I CIF
10,105.33 10,105.33 (10,105.33)
8,480.00 63,480.00
7,957.50 62,957.50
7,380.00 67,380.00
6,660.00 66,660.00
5,880.00 65,880.00
5,040.00 65,040.00
4,140.00 64,140.00
3,180.00 63,180.00
2,160.00 62,160.00
1,110.00 61,110.00
Net New
D/S
63,480.00
62,957.50
67,380.00
66,660.00
65,880.00
65,040.00
64,140.00
63,180.00
62,160.00
61,110.00
105% of
Total Assessments Levy/(Surplus)
66,654.00 14,693.92 51,960.08
66,105.38 14,142.90 51,962.48
70,749.00 13,591.88 57,157.12
69,993.00 13,040.86 56,952.14
69,174.00 12,489.84 56,684.16
68,292.00 11,938.82 56,353.18
67,347.00 11,387.78 55,959.22
66,339.00 10,836.76 55,502.24
65,268.00 10,285.74 54,982.26
64,165.50 9,734.72 54,430.78
Total $590,000.00 - $62,092.83 $652,092.83 (10,105.33) $641,987.50 $674,086.88
$122,143.22
$551,943.66
Significant Dates
Dated
First Coupon Date
Yield Statistics
11/22/2016
8/01/2017
Bond Year Dollars
Average Life
$3,988.08
6.759 Years
Average Coupon
1.5569592%
Net Interest Cost (NIC)
True Interest Cost (TIC)
Bond Yield for Arbitrage Purposes
All Inclusive Cost (AIC)
Series 2016A GO Imp Bonds 1 Street Rehabilitation 1 9/29/2016 1 3:27 PM
1.7344881%
1.7421087%
1.8759803%
2.3357020%
0 LEADERS IN PUBLIC FINANCE
EHLERS
Mendota Heights, Minnesota
page 73
$149,219 General Obligation Improvement Bonds, Series 2016A
Assessments - Issue Summary
6.00% Flat Rate - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2018 12,203.81 6.000% 8,953.14 21,156.95
12/31/2019 12,203.81 6.000% 8,220.92 20,424.73
12/31/2020 12,203.81 6.000% 7,488.68 19,692.49
12/31/2021 12,203.81 6.000% 6,756.46 18,960.27
12/31/2022 12,203.81 6.000% 6,024.24 18,228.05
12/31/2023 12,203.81 6.000% 5,292.00 17,495.81
12/31/2024 12,203.81 6.000% 4,559.76 16,763.57
12/31/2025 12,203.81 6.000% 3,827.54 16,031.35
12/31/2026 12,203.81 6.000% 3,095.30 15,299.11
12/31/2027 12,203.81 6.000% 2,363.08 14,566.89
12/31/2028 3,020.10 6.000% 1,630.86 4,650.96
12/31/2029 3,020.10 6.000% 1,449.64 4,469.74
12/31/2030 3,020.10 6.000% 1,268.44 4,288.54
12/31/2031 3,020.10 6.000% 1,087.24 4,107.34
12/31/2032 3,020.10 6.000% 906.04 3,926.14
12/31/2033 3,020.10 6.000% 724.82 3,744.92
12/31/2034 3,020.10 6.000% 543.62 3,563.72
12/31/2035 3,020.10 6.000% 362.42 3,382.52
12/31/2036 3,020.10 6.000% 181.20 3,201.30
Total $149,219.00 $64,735.40 $213,954.40
Significant Dates
Filing Date 1/01/2018
First Payment Date 12/31/2018
Series 2016A GO Imp Bonds 1 Issue Summary 1 9/29/2016 1 3:26 PM
0 LEADERS IN PUBLIC FINANCE
EHLERS
Mendota Heights, Minnesota
page 74
$57,382 General Obligation Improvement Bonds, Series 2016A
Assessments - Street Reconstruction
6.00% Flat Rate - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2018 3,020.11 6.000% 3,442.92 6,463.03
12/31/2019 3,020.11 6.000% 3,261.72 6,281.83
12/31/2020 3,020.11 6.000% 3,080.50 6,100.61
12/31/2021 3,020.11 6.000% 2,899.30 5,919.41
12/31/2022 3,020.11 6.000% 2,718.10 5,738.21
12/31/2023 3,020.11 6.000% 2,536.88 5,556.99
12/31/2024 3,020.11 6.000% 2,355.68 5,375.79
12/31/2025 3,020.11 6.000% 2,174.48 5,194.59
12/31/2026 3,020.11 6.000% 1,993.26 5,013.37
12/31/2027 3,020.11 6.000% 1,812.06 4,832.17
12/31/2028 3,020.10 6.000% 1,630.86 4,650.96
12/31/2029 3,020.10 6.000% 1,449.64 4,469.74
12/31/2030 3,020.10 6.000% 1,268.44 4,288.54
12/31/2031 3,020.10 6.000% 1,087.24 4,107.34
12/31/2032 3,020.10 6.000% 906.04 3,926.14
12/31/2033 3,020.10 6.000% 724.82 3,744.92
12/31/2034 3,020.10 6.000% 543.62 3,563.72
12/31/2035 3,020.10 6.000% 362.42 3,382.52
12/31/2036 3,020.10 6.000% 181.20 3,201.30
Total $57,382.00 $34,429.18 $91,811.18
Significant Dates
Filing Date 1/01/2018
First Payment Date 12/31/2018
Series 2016A GO Imp Bonds 1 Street Reconstruction 1 9/29/2016 1 3:26 PM
0 LEADERS IN PUBLIC FINANCE
EHLERS
Mendota Heights, Minnesota
page 75
$91,837 General Obligation Improvement Bonds, Series 2016A
Assessments - Street Rehabilitation
6.00% Flat Rate - Equal Principal
Assessments
Date Principal Coupon Interest Total P+I
12/31/2018 9,183.70 6.000% 5,510.22 14,693.92
12/31/2019 9,183.70 6.000% 4,959.20 14,142.90
12/31/2020 9,183.70 6.000% 4,408.18 13,591.88
12/31/2021 9,183.70 6.000% 3,857.16 13,040.86
12/31/2022 9,183.70 6.000% 3,306.14 12,489.84
12/31/2023 9,183.70 6.000% 2,755.12 11,938.82
12/31/2024 9,183.70 6.000% 2,204.08 11,387.78
12/31/2025 9,183.70 6.000% 1,653.06 10,836.76
12/31/2026 9,183.70 6.000% 1,102.04 10,285.74
12/31/2027 9,183.70 6.000% 551.02 9,734.72
Total $91,837.00 $30,306.22 $122,143.22
Significant Dates
Filing Date 1/01/2018
First Payment Date 12/31/2018
Series 2016A GO Imp Bonds I Street Rehabilitation 1 9/29/2016 1 3:26 PM
0 LEADERS IN PUBLIC FINANCE
EHLERS
CITY OF MENDOTA HEIGHTS
TREASURER'S REPORT JULY 2016
American Bank
Checking Account .02%
Savings Account .02%
Collateral - Bonds
Gov't. Guar.
Investments
BALANCE COLLATERAL
$36,717.03
$640.61
$37,357.64
$1,200,000.00
$250,000.00
Cost PV
Saving Cert 1/26/15 @0.15% Cherokee $13,952.59 $13,952.59
FHLMC 1.00% 04/28/21 $750,000.00 $744,675.00
FNMA 1.125% 7/27/21 $500,000.00 $500,350.00
GE Capital Financial Inc 2.05% 11/4/16 $245,000.00 $245,855.05
American Express Cent Bank 2.05% 12/1/16 $245,000.00 $246,087.80
Compass Bank 1.30% 12/11/17 $245,000.00 $246,173.55
Ally Bank 1.25% 12/11/17 $245,000.00 $246,016.75
Bankunited Natl Assn 1.100% 02/20/18 $245,000.00 $245,418.95
GE Capital Retail Bank 2.00% 7/6/18 $200,000.00 $202,930.00
Sallie Mae Bank 2.050% 11/20/18 $245,000.00 $249,128.25
BMW Bank 2.00% 12/11/18 $245,000.00 $248,917.55
Comenity Bank 2.00% 07/15/19 $200,000.00 $203,488.00
Capital One Bank USA 2.00% 08/12/19 $245,000.00 $249,299.75
Capital One Bank 2.00% 08/12/19 $245,000.00 $249,299.75
World's Foremost Bank 2.00% 08/13/19 $200,000.00 $203,578.00
Cit Bank 2.15% 11/13/19 $245,000.00 $245,144.55
Goldman Sachs Bank 2.20% 12/17/19 $100,000.00 $102,251.00
Discover Bank 2.050% 06/10/20 $200,000.00 $203,442.00
Orrstown Bank 2.00% 08/28/20 $245,000.00 $245,269.50
HSBC Bank 1.25% 11/09/21 $245,000.00 $245,867.30
JP Morgan Chase Bank 1.25% 7/29/21 $245,000.00 $245,000.00
Fidelity Institutional Government Portfolio (Piper) $4,027,792.67 $4,027,792.67
Gov't. Securities Fund 28% Sold 6/4 $433,187.00 $1,031,000.00
MMkt Fd (WF) $941,903.78
TOTAL FUNDS AVAILABLE 07/31/2016
Funds Available 1/1/2016
Rates Money Market
July Bank 0.02%
5 Yr. Tr. 1.03%
10 Yr. Tr. 1.46%
$10,789,193.68
$12,023,991.13
page 76
page 77
1101 Victoria Curve 1 Mendota Heights, MN 55118
651,4521850 phone 1 651.452,8940 fax
www.mendota-heights.corn
CITY OF
MENDDTA HEIGHTS
MEETINGDATE:
TO:
FROM:
SUBJECT:
BACKGROUND
Significant Claims
Request for City Council Action
October 4, 2016
Mayor, City Council and City Administrator
Kristen Schabacker, Finance Director \�
Claims List Summary
Metro Council Environmental Services — Sewer & SAC Charges
Xcel Energy — Utilites
A to Z Home Inspections —Aug/Sept Inspections
BSN Sports — Basketball Hoops
Chief Supply — Operating Supplies/Emergency Preparedness
Dakota County Financial Services — Radios & CJIIN & DCLEA
Emergency Automotive Technologies — Squad Setup
First Impression Group — 2016 Annual Fire Report
McNamara Contracting — Mendota Road Work
Nystrom Publishing — Newsletter
PAC — Catch Basin Repairs
US Bank — Monthly Transactions
Manual Checks Total
System Checks Total
Total for the List of claims for the October 4, 2016 city council meeting
RECOMMENDATION:
$ 148,696.82
$ 9,465.69
$ 7,356.25
$ 4,623.32
$ 3,013.62
$ 34,125.05
$ 10,219.27
$ 2,693.00
$ 228,131.05
$ 2,882.50
$ 5,700.00
$ 5,430.20
$ 199,894.19
$ 342,406.69
$ 542,300.88
Staff recommends that the Mendota Heighs City Council approve the list of claims for October
4, 2016.
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
09/28/16 MAN
Account Comments
DEPT Descr
Amount
page 78
09/30/16 11:14 AM
Page 1
Search Name ELAM, CARL
R 01-3348
Search Name ELAM, CARL
OFF DUTY WORK
Search Name i C M A RETIREMENT 457
G 01-2072 9/23/16 PAYROLL
Search Name I C M A RETIREMENT 457
Search Name INTERNAL REVENUE SERVICE
G 01-2073 9/23/16 PAYROLL
Search Name INTERNAL REVENUE SERVICE
Search Name METRO COUNCIL ENVIRONMENT SVC
R 15-3320
E 15-4449-060-60
AUGUST SAC
OCTOBER SEWER SERVICE
R 15-3615 AUGUST SAC
Search Name METRO COUNCIL ENVIRONMENT SVC
Search Name MUNICI-PALS
E 01-4400-110-10
E 05-4400-105-15
Search Name MUNICI-PALS
REGISTRATION - DEEB
REGISTRATION - BAUER
Search Name NATIONWIDE RETIREMENT SOLUTION
G 01-2072 9/23/16 PAYROLL
Search Name NATIONWIDE RETIREMENT SOLUTION
Search Name SW/WC SERVICE COOPERATIVES
G 01-2071
E 01-4131-110-10
E 01-4131-020-20
E 01-4131-050-50
E 05-4131-105-15
E 01-4131-070-70
G 01-2074
Search Name SW/WC SERVICE
OCTOBER HEALTH PREMIUM
OCTOBER HEALTH PREMIUM
OCTOBER HEALTH PREMIUM
OCTOBER HEALTH PREMIUM
OCTOBER HEALTH PREMIUM
OCTOBER HEALTH PREMIUM
OCTOBER HEALTH PREMIUM
COOPERATIVES
Search Name UNITED WAY OF ST. PAUL
G 01-2070 9/23/16 PAYROLL
Search Name UNITED WAY OF ST. PAUL
Search Name XCEL ENERGY
E 45-4212-046-45
E 45-4211-046-45
E 01-4211-315-30
E 45-4211-047-45
E 01-4211-320-70
E 28-4211-000-00
E 15-4212-400-60
E 15-4212-310-60
E 08-4212-000-00
E 01-4212-320-70
E 01-4212-315-30
E 01-4211-310-50
UTILITIES
UTILITIES
AUGUST 2016 ELECTRICAL UTI
UTILITIES
UTILITIES
AUGUST 2016 ELECTRICAL UTI
AUGUST 2016 GAS UTILITIES
AUGUST 2016 GAS UTILITIES
AUGUST 2016 GAS UTILITIES
AUGUST 2016 GAS UTILITIES
AUGUST 2016 GAS UTILITIES
AUGUST 2016 ELECTRICAL UTI
Utility Enterprise
Administration
Engineering Enterprise
Administration
Police
Road & Bridges
Engineering Enterprise
Parks & Recreation
Golf Course
Golf Course
Fire
Golf Course
Parks & Recreation
Spec Fds
Utility Enterprise
Utility Enterprise
Spec Fds
Parks & Recreation
Fire
Road & Bridges
$427.00
$427.00
$1,852.43
$1,852.43
$1,336.75
$1,336.75
$52,185.00
$97,033.67
-$521.85
$148,696.82
$39.00
$39.00
$78.00
$50.00
$50.00
$3,097.50
$3,442.00
$12,395.00
$4,958.00
$2,528.00
$1,280.00
$10,233.00
$37,933.50
$54.00
$54.00
$28.31
$122.85
$831.65
$802.75
$12.52
$817.89
$51.99
$17.82
$64.44
$50.00
$68.45
$302.20
Account
CITY OF MENDOTA HEIGHTS
Claims List
MANUAL CHECKS
09/28/16 MAN
Comments
DEPT Descr
Amount
page 79
09/30/16 11:14 AM
Page 2
E 01-4212-310-50
E 01-4211-300-50
E 15-4211-400-60
E 15-4211-310-60
E 08-4211-000-00
E 01-4211-420-50
E 01-4211-320-70
E 01-4211-310-70
E 01-4212-310-70
Search Name XCEL ENERGY
AUGUST 2016 GAS UTILITIES
AUGUST 2016 ELECTRICAL UTI
AUGUST 2016 ELECTRICAL UTI
AUGUST 2016 ELECTRICAL UTI
AUGUST 2016 ELECTRICAL UTI
AUGUST 2016 ELECTRICAL UTI
AUGUST 2016 ELECTRICAL UTI
AUGUST 2016 ELECTRICAL UTI
AUGUST 2016 GAS UTILITIES
Road & Bridges
Road & Bridges
Utility Enterprise
Utility Enterprise
Spec Fds
Road & Bridges
Parks & Recreation
Parks & Recreation
Parks & Recreation
$17.82
$1,749.62
$866.93
$302.20
$2,595.01
$218.84
$224.38
$302.20
$17.82
$9,465.69
$199,894.19
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
10/04/16 PAY
Account Comments
DEPT Descr
Amount
page 80
09/30/16 11:13 AM
Page 1
Search Name 1, 2, TREE, LLC
E 01-4500-050-50 TREE TRIMMING Road & Bridges
Search Name 1, 2, TREE, LLC
Search Name A TO Z HOME INSPECTION, LLC
E 01-4231-040-40 AUG/SEPT INSPECTIONS
Search Name A TO Z HOME INSPECTION, LLC
Search Name AFFORDABLE COMFORT MECHANICAL
R 01-3253 REFUND - CANCELATION OF PE
R 01-3315 REFUND - CANCELATION OF PE
Search Name AFFORDABLE COMFORT MECHANICAL
Search Name ALERUS RETIREMENT AND BENEFITS
E 01-4490-110-10 COBRA
Search Name ALERUS RE 11REMENT AND BENEFITS
Search Name AMERICAN PROMOTIONAL INCENTIVE
E 01-4435-200-70 SUMMER TENNIS PROGRAM T -
Search Name AMERICAN PROMOTIONAL INCENTIVE
Search Name AMERIPRIDE SERVICES
E 15-4200-610-60
E 01-4200-610-50
E 01-4410-050-50
E 08-4335-000-00
E 01-4200-610-50
E 15-4200-610-60
E 01-4410-050-50
E 01-4200-610-70
E 01-4200-610-70
Search Name AMERIPRIDE SERVICES
Search Name AUTOZONE
E 45-4330-490-45
E 01-4330-490-70
G 45-2035
E 01-4305-070-70
E 01-4330-490-30
E 01-4305-050-50
Search Name AUTOZONE
Search Name B S N SPORTS
E 10-4620-000-00
E 01-4330-215-70
Search Name B S N SPORTS
Search Name BATTERIES PLUS
E 01-4335-315-30
Search Name BATTERIES PLUS
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
UNIFORMS
MAT SERVICE - CITY HALL
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
UNIFORMS
MAT SERVICE - PW GARAGE
MAT SERVICE - PW GARAGE
EQUIPMENT REPAIR - PAR 3
EQUIPMENT REPAIR - PARKS
EQUIPMENT REPAIR - PAR 3
OPERATING SUPPLIES - PARKS
EQUIPMENT REPAIR - FIRE
OPERATING SUPPLIES - SHOP
BASKETBALL UNIT
NETS
SUPPLIES - FIRE
Search Name BESSER WELDING & FABRICATION
E 01-4330-490-70 EQUIPMENT REPAIR - PARKS
$300.00
$300.00
Code Enforcement/Inspe $7,356.25
Administration
Parks & Recreation
Utility Enterprise
Road & Bridges
Road & Bridges
Spec Fds
Road & Bridges
Utility Enterprise
Road & Bridges
Parks & Recreation
Parks & Recreation
Golf Course
Parks & Recreation
Parks & Recreation
Fire
Road & Bridges
Spec Fds
Parks & Recreation
Fire
Parks & Recreation
$7,356.25
$75.00
$0.30
$75.30
$5.00
$5.00
$243.02
$243.02
$20.25
$20.25
$5.50
$162.12
$17.84
$17.84
$5.50
$20.25
$17.83
$287.38
$4.19
$109
-$0.27
$6.23
$14.32
$5.90
$33.46
$4,599.98
$23.34
$4,623.32
$395.90
$395.90
$635.00
Search Name BESSER WELDING & FABRICATION $635.00
Account
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
10/04/16 PAY
Comments DEPT Descr
Amount
page 81
09/30/16 11:13 AM
Page 2
Search Name C. DARLENE OEHLKE, CAP
E 01-4220-110-10 9-20-16 CITY COUNCIL MEETI
Search Name C. DARLENE OEHLKE, CAP
Search Name CENTERLINE CHARTER CORP
E 01-4435-200-70 FIELD TRIP TRANSPORTATION
Search Name CENTERLINE CHARTER CORP
Search Name CENTRAL IRRIGATION SUPPLY
E 01-4330-215-70 SPRINKLER REPAIR - PARKS
Search Name CENTRAL IRRIGATION SUPPLY
Search Name CHIEF SUPPLY
E 07-4490-000-00
E 01-4305-020-20
Search Name CHIEF SUPPLY
Search Name COMCAST
EQUIPMENT - PD
EQUIPMENT - PD
Administration
Parks & Recreation
Parks & Recreation
Spec Fds
Police
E 45-4210-045-45 SEPTEMBER 2016 SERVICE - P Golf Course
Search Name COMCAST
Search Name COMMERCIAL ASPHALT
E 01-4422-050-50
Search Name COMMERCIAL ASPHALT
ASPHALT
Search Name CONTRACTORS & SURVEYORS SUPPLY
E 01-4305-040-40 GOPHER ON CALL SUPPLIES
Search Name CONTRACTORS & SURVEYORS SUPPLY
Search Name CUB FOODS
E 01-4490-640-12 SUPPLIES - ELECTIONS
Search Name CUB FOODS
Search Name DAKOTA COUNTY FINANCIAL SERVIC
E 15-4200-610-60
E 05-4200-610-15
E 01-4200-610-70
E 01-4275-030-30
E 01-4275-020-20
E 01-4223-020-20
E 01-4200-610-50
AUGUST 2016 RADIO SUBSCRI
AUGUST 2016 RADIO SUBSCRI
AUGUST 2016 RADIO SUBSCRI
AUGUST 2016 RADIO SUBSCRI
AUGUST 2016 RADIO SUBSCRI
2016 DCLEA & 2016 DIN Mem
AUGUST 2016 RADIO SUBSCRI
Search Name DAKOTA COUNTY FINANCIAL SERVIC
Search Name DELTA DENTAL
E 01-4131-070-70
G 01-2071
G 01-2074
E 15-4131-060-60
E 05-4131-105-15
E 01-4131-050-50
E 01-4131-020-20
E 01-4131-110-10
E 08-4131-000-00
Search Name DELTA DENTAL
OCTOBER 2016 DENTAL PROG
OCTOBER 2016 DENTAL PROG
OCTOBER 2016 DENTAL PROG
OCTOBER 2016 DENTAL PROG
OCTOBER 2016 DENTAL PROG
OCTOBER 2016 DENTAL PROG
OCTOBER 2016 DENTAL PROG
OCTOBER 2016 DENTAL PROG
OCTOBER 2016 DENTAL PROG
Road & Bridges
Code Enforcement/Inspe
Elections
Utility Enterprise
Engineering Enterprise
Parks & Recreation
Fire
Police
Police
Road & Bridges
Parks & Recreation
Utility Enterprise
Engineering Enterprise
Road & Bridges
Police
Administration
Spec Fds
$286.25
$286.25
$390.00
$390.00
$40.22
$40.22
$2,699.20
$314.42
$3,013.62
$203.97
$203.97
$2,027.25
$2,027.25
$298.60
$298.60
$18.33
$18.33
$23.33
$69.99
$93.32
$769.89
$863.21
$32,142.00
$163.31
$34,125.05
$321.80
$930.40
$1,019.60
$232.60
$205.50
$438.10
$732.80
$160.90
$44.60
$4,08630
Account
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
10/04/16 PAY
Comments DEPT Descr
Amount
page 82
09/30/16 11:13 AM
Page 3
Search Name EDUCATION & TRAINING SERVICES
E 05-4400-105-15 TRAINING - R. RUZEK
Search Name EDUCATION & TRAINING SERVICES
Search Name EILTE MOTORSPORTS, LLC
R 01-3365 PLANNING CASE 2016-32
Search Name EILTE MOTORSPORTS, LLC
Search Name ELECTRO WATCHMAN
E 15-4210-060-60
E 01-4210-050-50
E 01-4210-070-70
Search Name ELECTRO WATCHMAN
ALARM SYSTEM MONITORING
ALARM SYSTEM MONITORING
ALARM SYSTEM MONITORING
Search Name EMERGENCY AUTOMOTIVE TECHNOLOG
E 01-4330-440-20 SQUAD SETUP
E 01-4330-440-20 SQUAD SETUP
Search Name EMERGENCY AUTOMOTIVE TECHNOLOG
Search Name FIRST IMPRESSION GROUP
E 01-4268-030-30 2015 ANNUAL FIRE REPORT
Search Name FIRST IMPRESSION GROUP
Search Name FLEET SERVICES
E 01-4200-610-20
E 01-4200-610-20
Search Name FLEET SERVICES
Search Name FLEETPRIDE
E 01-4330-490-70
E 01-4330-440-20
E 01-4330-490-50
E 01-4330-490-70
E 01-4330-490-70
E 01-4330-490-70
Search Name FLEETPRIDE
Engineering Enterprise
Utility Enterprise
Road & Bridges
Parks & Recreation
Police
Police
Fire
AUGUST 2016 SQUAD LEASES Police
JUN/JULY CHARGES Police
Search Name GOODYEAR COMML TIRE
EQUIPMENT REPAIR - PARKS
EQUIPMENT REPAIR - PD
EQUIPMENT REPAIR - STREETS
EQUIPMENT REPAIR - PARKS
EQUIPMENT REPAIR - PARKS
EQUIPMENT REPAIR - PARKS
E 01-4330-440-20 EQUIPMENT REPAIR - PD
Search Name GOODYEAR COMML TIRE
Search Name GRAYBAR ELECTRIC
E 28-4330-000-00
E 28-4330-000-00
Search Name GRAYBAR ELECTRIC
Search Name HAMLINE UNIVERSITY
EQUIPMENT REPAIR
EQUIPMENT REPAIR
E 01-4400-050-50 CLASSES - R. CROULEY
Search Name HAMLINE UNIVERSITY
Search Name HOME DEPOT CREDIT SERVICES
E 01-4305-070-70
E 01-4330-490-70
E 01-4335-315-30
E 01-4305-070-70
OPERATING SUPPLIES - PARKS
EQUIPMENT REPAIR RETURN -
BLDG MAINT - FIRE
OPERATING SUPPLIES - PARKS
Parks & Recreation
Police
Road & Bridges
Parks & Recreation
Parks & Recreation
Parks & Recreation
Police
Spec Fds
Spec Fds
Road & Bridges
Parks & Recreation
Parks & Recreation
Fire
Parks & Recreation
$499.00
$499.00
$500.00
$500.00
$110.00
$110.00
$110.00
$330.00
$7,267.06
$2,952.21
$10,219.27
$2,693.00
$2,693.00
$3,513.85
-$1,237.23
$2,276.62
$42.55
$104.40
$42.55
$16.60
$260.18
$63.78
$530.06
$1,431.30
$1,431.30
$482.24
$210.00
$692.24
$1,475.00
$1,475.00
$127.12
-$39.94
$55.80
$64.82
Account
CITY OF MENDOTA HEIGHTS
Comments
Claims List
SYSTEM CHECKS
10/04/16 PAY
DEPT Descr
Amount
page 83
09/30/16 11:13 AM
Page 4
G 45-2035
E 45-4335-045-45
E 08-4335-000-00
G 45-2035
E 45-4335-045-45
E 08-4335-000-00
E 01-4305-070-70
E 08-4335-000-00
E 01-4330-490-70
BLDG MAINT - PAR 3
BLDG MAINT - PAR 3
BLDG MAINT - CITY HALL
BLDG MAINT - PAR 3
BLDG MAINT - PAR 3
BLDG MAINT - CITY HALL
OPERATING SUPPLIES - PARKS
BLDG MAINT RETURN - CITY H
EQUIPMENT REPAIR - PARKS
Search Name HOME DEPOT CREDIT SERVICES
Search Name HOSE INC
E 01-4330-490-50
Search Name HOSE INC
Golf Course
Spec Fds
Golf Course
Spec Fds
Parks & Recreation
Spec Fds
Parks & Recreation
EQUIPMENT REPAIR - STREETS Road & Bridges
Search Name INNOVATIVE OFFICE SOLUTIONS
E 01-4300-640-12
E 01-4300-020-20
E 01-4300-020-20
E 01-4300-110-10
E 01-4300-030-30
E 01-4300-640-12
E 01-4300-640-12
E 01-4490-109-09
E 01-4300-110-10
E 01-4300-110-10
E 01-4300-640-12
E 01-4300-110-10
E 01-4300-020-20
E 01-4300-020-20
E 01-4300-640-12
SUPPLIES - ELECTIONS
SUPPLIES - PD
SUPPLIES RETURN - PD
SUPPLIES - ADMIN
SUPPLIES - FIRE
SUPPLIES - ELECTIONS ABSEN
SUPPLIES - ELECTIONS ABSEN
SUPPLIES - COUNCIL
SUPPLIES - ADMIN
SUPPLIES - ADMIN
SUPPLIES - ELECTIONS
SUPPLIES - ADMIN
SUPPLIES - PD
SUPPLIES - PD
SUPPLIES - ELECTIONS ABSEN
Search Name INNOVATIVE OFFICE SOLUTIONS
Search Name INTAB INC
E 01-4300-640-12
Search Name INTAB INC
Search Name INTEGRA TELECOM
E 15-4210-060-60
E 01-4210-020-20
E 05-4210-105-15
E 01-4210-040-40
E 01-4210-020-20
E 01-4210-070-70
E 01-4210-110-10
E 01-4210-050-50
Search Name INTEGRA TELECOM
EIECTIONS SUPPLIES
JUNE -JULY 2016 TELEPHONE S
JUNE -JULY 2016 TELEPHONE S
JUNE -JULY 2016 TELEPHONE S
JUNE -JULY 2016 TELEPHONE S
JUNE -JULY 2016 TELEPHONE S
JUNE -JULY 2016 TELEPHONE S
JUNE -JULY 2016 TELEPHONE S
JUNE -JULY 2016 TELEPHONE S
Search Name INTERSTATE BATTERY SYSTEM
E 01-4330-440-20 EQUIPMENT REPAIR - PD
Search Name INTERSTATE BATTERY SYSTEM
Search Name INTOXIMETERS
E 01-4305-020-20
OPERATING SUPPLIES - PD
Elections
Police
Police
Administration
Fire
Elections
Elections
City Council
Administration
Administration
Elections
Administration
Police
Police
Elections
Elections
Utility Enterprise
Police
Engineering Enterprise
Code Enforcement/Inspe
Police
Parks & Recreation
Administration
Road & Bridges
Police
Police
-$1.22
$18.94
$17.91
-$1.22
$18.94
$578.98
$19.36
-$9.99
$59.91
$909.41
$373.84
$373.84
$64.48
$60.35
-$11.77
$23.48
$18.51
$6.32
$3.90
$23.94
$97.80
$180.66
$10.28
$66.16
$17.36
$89.16
$94.46
$745.09
$91.71
$91.71
$337.47
$175.20
$230.10
$92.04
$368.16
$56.26
$460.21
$56.26
$1,775.70
$219.95
$219.95
$23.50
CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
10/04/16 PAY
Account Comments DEPT Descr Amount
page 84
09/30/16 11:13 AM
Page 5
Search Name INTOXIMETERS
Search Name JAEGER CONSTRUCTION
R 01-3365 PLANNING CASE 2016-31
Search Name JAEGER CONSTRUCTION
$23.50
$500.00
$500.00
Search Name KAT KEYS
E 08-4335-000-00 REPAIRS Spec Fds $225.00
Search Name KAT KEYS $225.00
Search Name KIRCHNER CONTRACTING
E 01-4330-215-70 NET REMOVAL AT MENDAKOTA Parks & Recreation $1,475.00
Search Name KIRCHNER CONTRACTING $1,475.00
Search Name KRAUS, JASON
E 45-4268-045-45 AUG & SEPT GROUNDS MAINT Golf Course $1,600.00
Search Name KRAUS, JASON $1,600.00
Search Name KREMER SERVICES, LLC
E 01-4330-490-50 EQUIPMENT REPAIR - STREETS Road & Bridges $142.95
E 01-4330-490-50 EQUIPMENT REPAIR - STREETS Road & Bridges $87.95
E 01-4330-490-50 EQUIPMENT REPAIR - STREETS Road & Bridges $87.95
Search Name KREMER SERVICES, LLC $318.85
Search Name LEL S
G 01-2075 OCTOBER 2016 UNION DUES $588.00
Search Name LELS $588.00
Search Name LAKES MARKETING GROUP
E 45-4490-045-45 PAR 3 ADVERTISING
Golf Course $300.00
Search Name LAKES MARKE 11NG GROUP $300.00
Search Name LAWSON PRODUCTS, INC
E 15-4305-060-60 OPERATING SUPPLIES - SHOP Utility Enterprise
E 01-4305-050-50 OPERATING SUPPLIES - SHOP Road & Bridges
E 01-4305-070-70 OPERATING SUPPLIES - SHOP Parks & Recreation
Search Name LAWSON PRODUCTS, INC
Search Name LOCAL UNION NO. 70
G 01-2075
$36.01
$36.01
$36.00
$108.02
OCTOBER 2016 UNION DUES $63.75
Search Name LOCAL UNION NO. 70 $63.75
Search Name LUBE -TECH
E 01-4320-020-20 USED OIL PICK UP Police $143.47
E 01-4320-070-70 USED OIL PICK UP Parks & Recreation $143.47
E 15-4320-060-60 USED OIL PICK UP Utility Enterprise $143.47
E 01-4320-050-50 USED OIL PICK UP Road & Bridges $143.47
E 01-4320-030-30 USED OIL PICK UP Fire $143.47
Search Name LUBE -TECH $717.35
Search Name M T I DISTRIBUTING COMPANY
G 45-2035
E 01-4330-490-70
E 45-4330-490-45
G 45-2035
EQUIPMENT REPAIR - PAR 3
EQUIPMENT REPAIR - PARKS
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CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
10/04/16 PAY
Comments DEPT Descr
Amount
page 85
09/30/16 11:13 AM
Page 6
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$228,131.05
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CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
10/04/16 PAY
Account Comments
DEPT Descr
Amount
page 86
09/30/16 11:13 AM
Page 7
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CITY OF MENDOTA HEIGHTS
Claims List
SYSTEM CHECKS
10/04/16 PAY
Comments DEPT Descr
Amount
page 87
09/30/16 11:13 AM
Page 8
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CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendopage
ta Height88MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
Request for City Council Action
MEETING DATE: October 4, 2016
TO: Mayor and City Council, City Administrator
FROM: Nolan Wall, AICP — Planner
SUBJECT: Resolution Approving Conditional Use Permit at 780 South Plaza Drive
COMMENT:
Introduction
The applicant, on behalf of the property owner, is seeking a conditional use permit to construct an addition
to the existing building and parking lot expansion on the subject property. The City Code requires a
conditional use permit for the existing use and the subsequent expansion in the B-1 Limited Business
District.
Background
The subject property is 40,975 square feet (0.94 acres) and is bordered by commercial uses to the
north/east/west and residential uses to the south. The applicant is proposing to construct an addition to the
existing building and parking lot improvements. The existing martial arts studio use was previously
determined by the City Council to be permitted as a conditional use, due to the proposed project scope staff
and the City Attorney determined that a new conditional use permit was required.
The Planning Commission conducted a public hearing at the September 27 meeting; there were no public
comments.
Discussion
The City is using its quasi-judicial authority when considering action on subdivision and zoning requests
and has limited discretion; a determination regarding whether or not the request meets the applicable code
standards is required.
Budget Impact
N/A
Recommendation
The Planning Commission recommended approval of the request, with conditions, as described in Planning
Case 2016-35. If the City Council desires to implement the recommendation, pass a motion adopting
RESOLUTION 2016-73 APPROVING A CONDITIONAL USE PERMIT AT 780 SOUTH PLAZA
DRIVE.
Action Required
This matter requires a simple majority vote.
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-73
RESOLUTION APPROVING A CONDITIONAL USE PERMIT
AT 780 SOUTH PLAZA DRIVE
page 89
WHEREAS, Great Northern Builders, LLC, on behalf of the property owner, has applied
for a conditional use permit as proposed in Planning Case 2016-35 and described in Exhibit A;
and
WHEREAS, the Mendota Heights Planning Commission held a public hearing on this
matter at their regular meeting on September 27, 2016.
NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that
the conditional use permit request as proposed in Planning Case 2016-35 is hereby approved
with the following findings of fact:
1. The proposed project is compliant with the applicable B-1 Limited Business District and
off-street parking standards, enhances the overall appearance of the property, improves
drainage, supports growth of an existing business, and addresses several existing legal
non -conformities.
2. Additional plantings will be installed to replace those being removed as part of the
proposed parking lot expansion.
3. The proposed project is compliant with the standards for granting a conditional use
permit and is consistent with the Comprehensive Plan.
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the
conditional use permit request as proposed in Planning Case 2016-35 is hereby approved with
the following conditions:
1. Building and grading permits shall be issued prior to construction of the proposed
project(s).
2. The proposed trash/recycling container enclosure structure shall be constructed of either
modular block or wood fencing, in compliance with the applicable City Code
requirements.
3. There shall be no outdoor storage of either materials or products, except through the
issuance of a conditional use permit and where expressly allowed in the underlying
zoning district.
4. Coniferous plantings shall be located along the eastern property boundary line to replace
those being removed for the proposed parking lot expansion, to be reviewed and
approved by staff.
5. All grading and construction activities as part of the proposed development shall be in
compliance with applicable federal, state, and local regulations and codes, as well as in
compliance with the City's Land Disturbance Guidance Document.
6. The property shall comply with the applicable commercial/industrial property
maintenance standards, as required by City Code.
Adopted by the City Council of the City of Mendota Heights this fourth day of October, 2016.
CITY COUNCIL page 90
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST:
Lorri Smith, City Clerk
CITY OF
MENDDTA HEIGHTS
MEETING DATE:
TO:
FROM:
SUBJECT:
APPLICANT:
PROPERTY ADDRESS:
ZONING/GUIDED:
ACTION DEADLINE:
page 91
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651,452.8940 fax
www.mendota-heights.com
Planning Staff Report
September 27, 2016
Planning Commission
Nolan Wall, AICP — Planner
Planning Case 2016-35
Conditional Use Permit
Great Northern Builders, LLC
780 South Plaza Drive
B-1 Limited Business/B-Business
October 28, 2016
DESCRIPTION OF THE REQUEST
The applicant, on behalf of the property owner, is seeking a conditional use permit to construct an addition
to the existing building and parking lot expansion on the subject property. Title 12-1 F -1-B of the City Code
requires a conditional use permit for the existing use and the subsequent improvements in the B-1 Limited
Business District.
BACKGROUND
The subject property is 40,975 square feet (0.94 acres) and is bordered by commercial uses to the
north/east/west and residential uses to the south. The property is owned and operated as Boltz's Family
Martial Arts, who is proposing to construct an approximately 3,000 -square foot addition onto the west side
of the existing building. In addition, the parking lot will be reconstructed to add additional stalls, curbing,
and striping.
As part of Planning Case 2002-23, the City Council approved a conditional use permit to allow the existing
use under the "private academies" classification in the B-1 District. Due to the proposed project scope and
the significant expansion of existing building and parking lot, staff and the City Attorney determined that
a new conditional use permit was required.
ANALYSIS
Comprehensive Plan
The subject property is guided LB -Limited Business in the 2030 Comprehensive Plan. The proposed
expansion of the existing use is permitted as a conditional use in the applicable zoning district and the use
of the subject property is compliant with the Comprehensive Plan.
Conditional Use Permit
B-1 Limited Business District Standards
According to Title 12 -1F -1-B of the City Code, as approved by Resolution 2002-38, the existing use is
page 92
classified as "private academies, colleges and universities for teaching" and requires a conditional use
permit to operate in the B-1 District.
Title 12 -1F -1-D contains the following applicable site and structure requirements:
B-1 District
Standard
Proposed
Structure Height'
Lesser of 3 stories or 35 feet
17 feet
Floor Area Ratio
0.5
6,363 SF / 40,975 SF = 0.16
Front Yard
30 feet
76.5 feet
Side Yard
Greater of 20 feet or 1.5 times building height
(17 X 1.5 = 25.5 feet required)
30 feet -6 inches (west)
53 feet (east)
Rear Yard
Greater of 30 feet or 1.5 times building height
(17 X 1.5 = 25.5 feet required)
48 feet -6 inches
'The vertical distance to the average distance of the highest gable on a pitched or hip roof
Building Design and Construction
Title 12 -1D -13-2-C-2 of the City Code requires the following:
Subsequent Additions And Other Structures: Subsequent additions and other buildings or
structures constructed after the erection of the original building or structure shall be constructed
of materials comparable in quality and appearance to those used in the original construction and
shall be designed in a manner conforming with the original architectural design and general
appearance.
The existing building has white vinyl siding, asphalt shingles, and aluminum fascia and soffit. The
proposed addition will have the same exterior materials and color. The existing brick facing along the
bottom of the building will be replaced with siding.
Title 12 -1D -13-2-C-4 of the City Code requires the following:
Compatibility With Other Structures: All structures shall be compatible with other structures in the
area.
The exterior materials on the surrounding commercial buildings are predominately brick. In this case, the
existing condition of the building is not entirely compliant with this standard. Therefore, it is not
reasonable, nor is it the intent, to apply this standard to an addition onto an existing structure.
Titles 12-8-7-C of the City Code require the following:
Screening: Garbage and recycling containers shall be either: 1) stored inside a building such that
they are not visible from adjacent public streets or adjoining properties; or 2) stored outside but
fully screened from view of adjacent public streets or adjoining properties by landscaping or
fencing materials.
As shown in the attached photographs, the trash/recycling containers on the subject property are not
enclosed or screened from the street or adjacent properties. As shown on the proposed Site Plan (see sheet
S1), a 140 -square foot enclosure is located near the southeast corner of the building and provides space for
both existing containers. The proposed enclosure is 6 feet -3 inches tall with modular block walls and a
gate, which is compliant with the applicable standard for commercial/industrial property maintenance and
improves the appearance of the site.
Landscaping
Titles 12 -1D -13 -2 -D -2-A and B of the City Code require the following:
Standard
Proposed
At least twenty five percent (25%) of the land area shall be landscaped with grass,
approved ground cover, shrubbery and trees
50%
At least five percent (5%) of the land area within a parking area shall be landscaped
6.6%
Seven trees are proposed to be removed as part of the proposed parking lot expansion (see sheet C2). The
applicant did not submit a landscape plan since no plantings, other than green space in the parking lot, are
being proposed. However, staff recommends that additional coniferous plantings be installed along the
eastern property boundary line for additional screening and to replace the trees being removed. The existing
vegetation along the western property boundary line, abutting the commercial use, will remain and provides
an adequate buffer (see photos).
Title 12 -1D -13 -2 -E -1-A of the City Code requires the following:
Principal buildings and structures and any building or structure accessory thereto shall be buffered
from lots used for any residential purpose.
The existing vegetation along the southern property boundary line abutting the residential uses will remain
and provides an adequate buffer (see photos).
Off-street Parking
Title 12 -1D -16-D-4 of the City Code requires the following:
Size Of Spaces: Each parking space shall be not less than nine feet (9') wide and twenty feet (20')
in length exclusive of access drives of twenty four feet (24) in width, and such space shall be served
adequately by access driveway.
All of the proposed non -handicapped stalls are 10 feet wide X 18 feet long and are considered "nose -in"
stalls since they overhang the curb. Typically, these stalls may be reduced in length to compensate for the
front bumper hanging over the curb and are similar to existing commercial developments in the city and an
accepted industry standard. The proposed drive lanes meet the 24 -foot width requirements.
Title 12 -1D -16 -D -6-C-3 of the City Code requires the following:
In all B and 1 districts where such district is not across the street from an R district or abutting an
R district, the parking spaces shall be located at least twenty feet (20) from a front lot line and ten
feet (10) from a side and rear lot line. For the purpose of applying this section, all lot lines abutting
a public street shall be considered a front lot line.
Although the property in -question abuts a residential district, in staff's opinion, the provision above is the
appropriate setback standard to apply in this case, based on the following considerations:
1. The closest portion of the proposed parking lot to the nearest property boundary line of the abutting
residential district is over 70 feet away and is buffered by existing vegetation.
2. The residential uses on Creek Avenue were constructed in 1956 and pre -date the existing
commercial uses to the north of the neighborhood along South Plaza Drive.
3. The existing commercial uses to the east of the subject property both have 10 -foot parking lot
setbacks directly abutting residential uses.
As interpreted and applied, the proposed parking lot is compliant with the applicable setbacks. In addition,
the existing non -conforming 5 -foot parking lot setback along the western property boundary will be brought
into compliance with the 10 -foot setback standard.
Title 12 -1D -16-F of the City Code includes the following required off-street parking spaces for the use:
Type of Use Parking Space Required
Community center, post office, YMCA, YWCA, physical
culture studio, pool hall, library, private club, lodge, museum
10 spaces, plus 1 space for each 300 square
feet of floor area in excess of 2,000 square
feet of floor area in the principal structure
As shown on the proposed Site Plan (see sheet S1), the new parking lot layout contains 25 stalls. Based on
the proposed 6,363 total building square footage, the requirement is met:
[(6,363 — 2,000) / 300] + 10 = 25 stalls required
Engineering Department Comments
The proposed application for site improvements have been reviewed and meet the requirements of the
Mendota Heights Land Disturbance Guidance Document. The site is proposing an increase of 5,974 square
feet of impervious surface. On-site storage and retention is being accomplished through the addition of a
rain garden which will provide both rate control and water quality improvements. The proposed plans
include a surface water protection plan to address erosion control requirements.
Conditional Use Permit Standards
According to Title 12 -1L -6-E-1 of the City Code, the following are to be taken into consideration upon
review of a conditional use permit request:
• The effect of the proposed use upon the health, safety, and welfare of occupants or surrounding
lands;
• existing and anticipated traffic conditions including parking facilities on adjacent streets; and
• the effect of the proposed use on the comprehensive plan.
In addition, the following standards must be met:
• The proposed use will not be detrimental to the health, safety or general welfare of the
community;
• will not cause serious traffic congestion nor hazards;
• will not seriously depreciate surrounding property value; and
• the proposed use is in harmony with the general purpose and intent of the City Code and the
comprehensive plan.
In staff's opinion, the proposed project meets the applicable standards for granting a conditional use permit
and improves the overall appearance of the property while supporting growth of an existing business.
ALTERNATIVES
1. Approval of the conditional use permit request, based on the attached findings of fact, with
conditions.
OR
2. Denial of the conditional use permit request, based on the finding of fact that the request is not
compliant with the applicable City Code standards.
OR
3. Table the request and direct staff to extend the application review period an additional 60 days, in
compliance with MN STAT. 15.99.
STAFF RECOMMENDATION
page 95
Staff recommends approval of the conditional use permit for the proposed project, based on the attached
findings of fact, with the following conditions:
1. Building and grading permits shall be issued prior to construction of the proposed project(s).
2. The proposed trash/recycling container enclosure structure shall be constructed of either modular
block or wood fencing, in compliance with the applicable City Code requirements.
3. There shall be no outdoor storage of either materials or products, except through the issuance of a
conditional use permit and where expressly allowed in the underlying zoning district.
4. Coniferous plantings shall be located along the eastern property boundary line to replace those
being removed for the proposed parking lot expansion, to be reviewed and approved by staff.
5. All grading and construction activities as part of the proposed development shall be in compliance
with applicable federal, state, and local regulations and codes, as well as in compliance with the
City's Land Disturbance Guidance Document.
6. The property shall comply with the applicable commercial/industrial property maintenance
standards, as required by City Code.
MATERIALS INCLUDED FOR REVIEW
1. Aerial site map
2. Site photos
3. Planning applications, including supporting materials
FINDINGS OF FACT FOR APPROVAL
Conditional Use Permit
780 South Plaza Drive
page 96
The following Findings of Fact are made in support of approval of the conditional use permit request in this
case:
1. The proposed project is compliant with the applicable B-1 Limited Business District and off-street
parking standards, enhances the overall appearance of the property, improves drainage, supports
growth of an existing business, and addresses several existing legal non -conformities.
2. Additional plantings will be installed to replace those being removed as part of the proposed
parking lot expansion.
3. The proposed project is compliant with the standards for granting a conditional use permit and is
consistent with the Comprehensive Plan.
Planning Case 2016-35
780 South Plaza Drive
Date: 9/21/2016
0
60
SCALE IN FEET
page 97
City of
mMendota
Heights
GIS Map Disclaimer:
This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,
survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information contained
in this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errors
or omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
page 98
-
-.1C1Crz :7;-
Proposed addition area (looking south)
fr72.
--.4,1011r.or....jrg..... • _
• SWF,:
•
• . '
' -
Proposed addition area (looking west)
page 99
Proposed parking lot expansion area (looking south)
Proposed parking lot expansion area (looking north)
page 100
went northern
BUILDERS LLC.
License #BC636785
August 29th, 2016
Customer Name:
Greg Boltz
780 South Plaza Drive
Mendota Hts. Mn, 55118
Attn: Master Greg Boltz
Property Owner: Same
Contractor: Great Northern Builders LLC
Address: 9419 Buckley Ct.
IGH MN 55077
651-455-9371
Contact: Chris Biljan
Dear Nolan Wall and city of Mendota Hts.,
This letter is being written in regards to an existing conditional use permit that was on the property 780 South Plaza drive. Great
Northern Builders LLC, and Greg Boltz (Property Owner) are submitting a new conditional use permit for the above listed
property.
We are proposing and expansion to the existing building of 3318 sq. ft. to 3045 sq. ft. for a total of 6363 sq. ft. The expansion is
necessary to comply with the growth and demand that the business is currently seeing. The new space will be a workout floor and
training area. Parts of the existing building will see a re -fresh and slight modifications to improve usability. A new entry way will
be constructed and a new ADA compliant accessible ramp will be installed at the main entrance.
Included in the conditional use package is a new re -configured parking lot design and drainage plan. This will not only make the
parking lot and the property safer, but will pay special attention to the run off of storm water and vegetation on the property.
Included in this is making the parking lot ADA compliant and accessible.
Page 1 of 13
CITY OF
MENaOTA HEIGHTS
PLANNING APPLICATION
page 101
1101 Victoria Curve 1 Mendota Heights, MN 55118
651,4521850 phone 1 651.452.8940 fax
www.mendota-heights.com
Office Use Only:
Case #: / 6 7 S
Fee Paid:
Application Date: Q j ter 0'6 Staff Initials:
Applicable Ordinance #: / y - / 1= Section: l—
Existing Zoning: g- I Proposed Zoning: --I
Existing Use: Liv -.l Proposed Use: s� c -
re -t,
trji4
Property Address/Street Location: 780 6-0014k putt
Applicant Name: ei2,3r,,t.vis iAL Phone: (--315 .-2526 ill- 5-13] j
Applicant E -Mail Address: C;t{i2 S esAbeyvv,coler,
Applicant Mailing Address:'" LKLii C:T TANIAU Joir-ONk \ . ti41J 5507 -7 -
Property Owner Name:11(L��j Phone: (001 -223'--7 7 -
Property Owner Mailing Address: 780 SOJ k 'per-%-
Legal Description & PIN of Property: (Complete Legal from Title or Deed must be provided)
•- +� .. 2
r, T .' •2-v "`"`ii ,� 2
- V - ()L( o
Type of Request:
❑ Rezoning
❑ Variance
❑ Lot Split/Adjustment
❑ Code Amendment
'Conditional Use Permit
❑ Wetlands Permit
❑ Critical Area Permit
❑ Appeal
hereby declare that all statements made in this requ
I further authorize City Officials and agents to in
❑ Interim Use Permit
❑ Preliminary/Final Plat Approval
❑ Comprehensive Plan Amendment
❑ Other
t and on the additional material are true.
roperty during daylight hours.
Date
?Z90
Date
Signature of Owner (if more than one) Date
Planning Application (modified 6/1/2016) Page 1 of 1
CITY OF
MENDOTA HEIGHTS
page 102
1101 Victoria Curve Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.inendota-heights.com
CONDITIONAL USE PERMIT APPLICATION
Applications will be scheduled for consideration by the
Planning Commission and/or City Council only after all
required materials have been submitted. Application
submittal deadlines are available on the City's website
or by contacting the City Planner. Late or incomplete
applications will not be put on the agenda.
Office Use Only:
Case#: `?v1 6 C
Applicant:
Address: 1-0- d 5 , !' l c: zr.•
APPLICATION REQUIREMENTS:
• Electronic and hard copies of all the required materials must be submitted according to the
current application submittal schedule.
• Submit 1 electronic copy and 2 hard copies (full-size/to-scale) of all required plans.
The following materials must be submitted for the application to be considered complete:
❑ Fee, as included in current Fee Schedule (check payable to City of Mendota Heights).
NOTE: Planning Application fees do not cover building permit fees, utilities, or other fees
which may be required to complete the project.
ompleted Application Form(s).
Rtter of Intent.
equired Plans.
APPLICANT MUST CHECK ALL APPLICABLE ITEMS INCLUDED IN THE SUBMITTAL
Site Development Plan:
location of all buildings, including existing and proposed.
NA_ ❑ Location of all adjacent buildings located within 350' of the exterior boundaries of the
/property in question.
* F oor area ratio.
ocation and number of existing and proposed parking spaces.
xe‘
ehicular circulation.
IJ
chitectural elevations (type and materials used on all external surfaces).
ewer and water alignment, existing and proposed.
Nr❑ ,Location and candle power of all luminaries.
e• Location of all existing easements.
Conditional Use Permit Application (modified 4/5/2016) Page 1 of 2
page 103
DiD'(ension Plan:
t dimensions and area.
mensions of proposed and existing structures.
ical" floor plan and "typical" room plan.
etbacks on all structures existing or proposed on property in question.
roposed setbacks.
Grang Plan:
xisti g contour.
P •posed grading elevations.
!► rainage configuration.
Storm sewer catch basins and invert elevations.
pot elevations.
/4 A- ❑ Proposed road profile.
scape Plan:
Location of all existing trees, type, diameter and which trees will be removed.
'Location, Location, type and diameter of all proposed plantings.
_r 4 Location and material used of all screening devices.
NOTES:
Conditional Use Permit Application (modified 4/5/2016)
Page 2 of 2
page 104
CODE REVIEW
PROJECT DESCRIPTION:
ADDITION TO AN EXISTING MATIAL ARTS FACILITY
APPLICABLE GOVERNING STANDARDS:
INTERNATIONAL BUILDING CODE (IBC) 2012 EDITION
STATE OF MINNESOTA BUILDING CODE 2015 EDITION
STATE OF MINNESOTA ACCESSIBILITY CODE
OCCUPANCY GROUP:
A-3: ASSEMBLY
CONSTRUCTION TYPE: VB
FIRE BARRIER:
CORRIDOR WALLS : NONE REQUIRED; LOAD <30: TABLE 1018.1.
AUTOMATIC SPRINKLER SYSTEM: NOT REQUIRED: < 12,000 S.F.
OCCUPANCY LOAD: < 300.
TOTAL SQUARE FOOTAGE: 6363 S.F.
EXISTING EXERCISE AREA: 1800 S.F.
OCCUPANCY LOAD: 1800/50 = 36
EXISTING COMMONS AREA: 1522 S.F.
OCCUPANCY LOAD: 1522/30 = 50
ADDITON: EXERCISE AREA: 3000 S.F.
OCCUPANCY LOAD: 3000/50 = 60
TOTAL OCCUPANCY LOAD: 146
EGRESS REQUIREMENTS:
EGRESS WIDTH (IBC 1005.1)
146 X .2= 2 9.2: 144 INCHES PROVIDED
OCCUPANCY GREATER THAN 50; TWO EXITS ARE REQUIRED.
PLUMBING REQUIREMENTS: 1 PER 125 FOR MEN (2902.1)
1 PER 65 FOR WOMEN.
OCCUPANT LOAD GREATER THAN 15 (2902.1 F MN) -- 1 SERVICE SINK
10. PORTABLE FIRE EXTINQUISHER SIZE AND PLACEMENT
CLASS A: LIGHT HAZARD
MINIMUM RATED SINGLE EXTINGUISHER: 2-A
MAXIMUM FLOOR AREA PER UNIT A: 3000 S.F.
MAXIMUM FLOOR AREA FOR EXTINGUISHER: 11250 S.F.
MAXIMUM TRAVEL DISTANCE TO EXTINGUISHER: 75 FEET
Copyright for these drawings is owned by Planco MN,
Inc. Upon payment of all fees due to Planco MN, a limited
license is granted to use these plans to build one
structure. Planco MN reserves all rights. These plans
may not be re -used for any additional structures,
may not be assigned or copied, and may not be
modified or used in any redesign without the prior
written consent of Planco MN, Inc.
Planco MN, Inc. 2014
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MAXIMUM FLOOR AREA PER UNIT A: 3000 S.F.
MAXIMUM FLOOR AREA FOR EXTINGUISHER: 11250 S.F.
MAXIMUM TRAVEL DISTANCE TO EXTINGUISHER: 75 FEET
Copyright for these drawings is owned by Planco MN,
Inc. Upon payment of all fees due to Planco MN, a limited
license is granted to use these plans to build one
structure. Planco MN reserves all rights. These plans
may not be re -used for any additional structures,
may not be assigned or copied, and may not be
modified or used in any redesign without the prior
written consent of Planco MN, Inc.
Planco MN, Inc. 2014
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page 106
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3
7
page 107
I
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7
page 108
28'-0"
10'-0"
TRUSS MFR. TO VERIFY
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GRADE
EXISTING
ROOF 7
EXISTING BUILDING
EXISTING
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Planco MN, Inc. 2014
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ROOF 7
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7'-6"
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VANITY ELEVATION 1/211 = 11-0"
WOMEN'S RESTROOM ELEVATION 1/2" = 11_011
EXISTING BUILDING
NEW ADDITION
TRUSS MFR, TO VERIFY
ALL ROOF PITCHES,
OVERHANGS, 4 ENERGY HEELS
ROOF VENTS ' 1/300 ATTIC
SO% ROOF 50% SOFFIT
TRUSSES a 24" 0.C.
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VENTED
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*14-164 sMA
5
7
i
L 40" MAX.
FRP TO 48"
15" MIN.
C.T. BASE
VANITY ELEVATION 1/211 = 11-0"
WOMEN'S RESTROOM ELEVATION 1/2" = 11_011
EXISTING BUILDING
NEW ADDITION
TRUSS MFR, TO VERIFY
ALL ROOF PITCHES,
OVERHANGS, 4 ENERGY HEELS
ROOF VENTS ' 1/300 ATTIC
SO% ROOF 50% SOFFIT
TRUSSES a 24" 0.C.
(DESIGNED BY MFR)
R-50 INSUL.
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12
4
ENERGY HEEL
-Io
0
2X6- 16" 0.C,
R-21 INSUL,
VB
1/2" GYP, BD.
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ROOF TRUSS
EXISTING 2x10 JTS.
EXISTING
+I CONC.
L, RAMP
5/S" GYP, BD,
W/ V.B.
3 1/2" CONC. FLOOR
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VB
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FOUNDATION
CROSS SECTION 3/S" = r-0"
I
RIGID INSUL,
POURED WALL
SHINGLES
15# FELT
1/2" SHTG.
2'-6"
SHEATHING
SIDING
GRADE
—-
20X5
ALUM.
FASCIA
ALUM,
VENTED
SOFFIT
*14-164 sMA
5
7
page 109
Planco MN, Inc. 2014
30'-0"
12'-8"
39'-4"
d
O
30'-0"
UNEXCAVATED
13'- 5"
UP
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EXISTING 5ASEMENT FLAN 1/4" = 11-0"
CLG.
2x11 JTS.
*14-164 SMA
6
7
page 110
Planco MN, Inc. 2014
30'-0"
/ 12'-8" /
39'-4"
9
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7
7
page 111
LANDSCAPING COVERAGE
E
TOTAL LOT AREA
41,000 SF
TOTAL PARKING AREA W/ LANDSCAPING
12,125 SF
3 LANDSCAPING AREAS
805 SF
3 LANDSCAPING PERCENTAGE (MIN. 5%)
&,&%
GREEN SPACE COVERAGE
TOTAL LOT AREA
41,000 SF
PROPOSED 4 EXISTING STRUCTURE 4 PARKING
20,500 SF
GREEN SPACE AREA
20,500 SF
PROPOSED GREEN SPACE PERCENTAGE (MIN. 25%)
50%
Planco MN, Inc. 2014
MINIMUM PARKING (REQUIRE LENTS
23 REGULAFR PARKING STALLS
2 HANDICAP PARKING STALLS
25 TOTAL PARKING STALLS
PROPOSED PARKING
23 REGULAR PARKING STALLS
2 HANDICAP PARKING STALLS
25 TOTAL PARKING STALLS
PARKING LOT TO SE CURSED
4 STRIPED
PROPOSED
SITE PLAN
1:10 SCALE
205'-0"
53'-0"
0
0
0
CURB
1'
14'-0" 6'-6"
O
10'-0"
U
18'-0"
25'-0"
12" ES" GATE
O
O
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BUILDING
WOOD FRAMED
NON SPRINKLED
LANDSCAPING 3'-0"
SIDEWALK
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CURB
NEW
STOOP
ADA RAMP
PROPERTY LINE
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9'-0" 5'-0" 9'-0"
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10'-0"
STREET CURB
24-0"
69'-0"
26'-0"
30'-0"
SOUTH PLAZA DRIVE
*14-164 SMA
S
1
5' RAD.
1/2" X 7'
REINFORCING BAR
WIDTH
A (SEE PLAN)
7
1/2" EXP.
JOINT
a
a
CONTRACTION
JOINT
FLOW LINE a
a
1/2" EXP. JOINT
(TYP.)
PLAN
VARIABLE
CONC. CURB
& GUTTER
CROSSWALK
8" CONCRETE
6" AGGREGATE BASE, CL. 5
TO BE PAID FOR AS
CONCRETE DRIVEWAY PAVEMENT
SECTION A—A
NOTES :
1. PANEL WIDTH SHALL NOT EXCEED 10' WITHOUT CONTR. JOINT.
COMMERCIAL CONCRETE DRIVEWAY
NO SCALE
2" BITUMINOUS WEAR COURSE
MN DOT SPEC. 2360 TYPE SPWEA340C
MN DOT #2357 BITUMINOUS TACK COAT
2" BITUMINOUS BASE COURSE
MN DOT SPEC. 2360 TYPE SPNWB330C
8" AGGREGATE BASE, CL.5, COMPACTED TO
100% STANDARD PROCTOR (RECYCLED PREFERRED)
SUBGRADE CORRECTION AS REQUIRED BY ENGINEER &
MECHANICALLY COMPACT SUBGRADE OVER UTILITY TRENCHES
TO 95% PROCTOR (MnDOT FABRIC TYPE 5, MAY BE REQUIRED
AS DIRECTED BY ENGINEER).
TESTING OF SUBGRADE & BASE:
1) TEST ROLLING OF SUBGRADE AND AGGREGATE BASE REQUIRED
2) FULLY LOADED HAUL TRUCK SHALL BE DRIVEN ENTIRE LENGTH OF ROAD.
3) ANY DEFLECTION IN THE SUBGRADE SHALL BE CAUSE FOR FAILURE.
4) CITY ENGINEER MUST BE PRESENT FOR TEST.
BITUMINOUS PAVEMENT SECTION
NO SCALE
PARKING
VEHICLE ID
REQUIRED
UP TO $200 FINE
FOR VIOLATION
12"X18"
(R7-128)
HANDICAPPED
ALUMINUM SIGN
1
ACCESSIBLE 1
AC_� 12"X6" (R7-8ab)
VAN ACCESSIBLE
ALUMINUM SIGN
2.5 LB./FT FLANGED
CHANNEL SIGN POST
(MNDOT 3401)
SCH. 40 STEEL PIPE
FILL WITH CONC. PAINTED
TRAFFIC YELLOW
4
' 11
12"
CO
3500 PSI CONCRETE
ADA PARKING. ACCESS STALL AND RAMP NOTES:
1) TO COMPLY WITH THE AMERICANS WITH DISABILITIES
ACT (ADA), ALL STATE AGENCIES ARE REQUIRED TO
UTILIZE THIS STANDARD PLATE. MODIFICATIONS ARE
ALLOWED PROVIDED THEY MEET PUBLIC
RIGHTS—OF—WAY ACCESSIBILITY GUIDELINES (PROWAG).
LOCAL AGENCIES ARE REQUIRED TO ADOPT SIMILAR
DESIGNS.
2) SLOPE OF PARKING STALL AND ACCESS STALL MAY
NOT EXCEED 0.02 FT./FT. IN ALL DIRECTIONS AS
CONSTRUCTED.
3) CROSS SLOPE OF THE RAMP MAY NOT EXCEED 0.02
FT./FT. AS CONSTRUCTED. RAMP SLOPE MAY NOT
EXCEED 1:12 SLOPE RATIO AS CONSTRUCTED.
PAVEMENT SIGN AND POST
NO SCALE
SLOPE 3/4" PER FT
(TIPOUT GUTTER PER
PROPOSED GRADES, SEE PLAN)
MNDOT B612
CCONRETE CURB & GUTTER
C� NO SCALE
C1 NO SCALE
6" MIN.
SW—
VARIES
L
NOTES:
BENCHMARK:
' MANHOLE ELEV.= 866.1
SOUTH PLAZA DR.
3
,-CONCRETE CURB
page 112
U
Z
z
U
SF
d
a
° 4
SF
SF
4
°
4
d
ao
0
O
9.0
(Typ.)
2
0
A ° 40' 4
O dd
O
4.0
I °Q a
I �
IP
10
9
d
5.0
24.0
9.0
t � y
(Typ.)
SF SF SF
I �
1 0N
•
•
•
°
°
410.0
4
°
a
° 4
PROPOSED
BUILDING
a
°
°
4
44
4
0 d°
4
5.0
5
18.0 (Typ.
r -i-
0
0
0
25.0 , .i
2
v)
/////' //
ENTRANCE
ELEV.=867.9
///
EXISTING
BUILDING
/
BITUMINOUS DRIVEWAY
BITUMINOUS DRIVEWAY
6" MIN.
4" THICK MN/DOT SPEC. 2521
4" AGG. BASE CL 5 (100% CRUSHED)
OR 4" AGG BASE CL 7 MN/DOT SPEC
3138 A2
SUBGRADE (APPROVED BY ENGINEER)
PROVIDE EXPANSION JOINT MATERIAL ALONG BOTH EDGES
OF WALK, WHERE WALK IS CONTAINED BETWEEN FIXED
OBJECTS.
2. JOINT SPACING SHALL BE EVERY 6' FOR HAND TRAWLED
JOINTS.
3. PROVIDE 2% CROSS—SLOPE TO MAINTAIN POSITIVE DRAINAGE
AWAY FROM SIDEWALK THROUGHOUT LENGTH OF WALK.
CONCRETE SIDEWALK
NO SCALE
LEGEND
°
d A
4
4
PROPOSED BITUMINOUS SURFACE
PROPOSED CONCRETE SURFACE
PROPOSED LANDSCAPING
PARKING STALL COUNT (TOTAL PROPOSED = 25)
CONSTRUCTION KEYED NOTES
0' BITUMINOUS PAVEMENT. REFER TO DETAIL 5/C2.
(7>
B612 CONCRETE CURB & GUTTER. REFER TO DETAIL 21C2.
CONCRETE APRON PER CITY SPECIFICATIONS. SAWCUT EXISTING CURB/GUTTER
AND BITUMINOUS PAVEMENT AS NEEDED TO INSTALL APRON. REPAIR ALL DISTURBED
SURFACES PER EXISTING CONDITIONS. REFER TO DETAIL 2/C1.
CONCRETE ADA CURB RAMP. RAMP UP SIDEWALK FROM PARKING LOT
6 -INCHES IN 18 -FEET.
CONCRETE SIDEWALK. REFER TO DETAIL 6/C2.
3' WIDE CONCRETE CURB CUT & SWALE. PLACE 5 CY OF CLASS III RIPRAP FROM END OF
CONCRETE SWALE TO BOTTOM OF RAIN GARDEN. TAPER CURB DOWN TO MATCH
PROPOSED GRADE AROUND RAIN GARDEN AREA.
INSTALL ADA SIGN. REFER TO DETAIL 3/C2.
NOTES
1) PAVEMENT STRIPING TO BE 4" WIDE WHITE PAINTED STRIPE. ACCESSIBLE
ACCESS AISLE STRIPING SHALL BE 4" WIDE WHITE PAINTED STRIPE 18" ON
CENTER AND AT 45 DEGREE ANGLES TO STALL.
2) ALL RADII TO BACK OF CURB
3) ALL DIMENSIONS TO THE FACE OF CURB UNLESS NOTED OTHERWISE.
4) LOCATION OF CURB & GUTTER BASED ON PLANCO MN, INC. SITE PLAN.
PROPERTY BOUNDARY AND SETBACK LINES HAVE NOT BEEN
DETERMINED FOR THIS PLAN.
CONSTRUCTION SPECIFICATIONS:
1. THE CONTRACTOR SHALL COMPLY WITH ALL APPLICABLE PROVISIONS OF
FEDERAL, STATE AND LOCAL SAFETY LAWS AND BUILDING CODES. ALL
WORKMANSHIP SHALL COMPLY WITH THE OCCUPATIONAL SAFETY AND
HEALTH ADMINISTRATION STANDARDS.
2. ALL FEES AND PERMITS SHALL BE THE RESPONSIBILITY OF THE INSTALLING
CONTRACTOR UNLESS NOTED OTHERWISE.
3. THE CONTRACTOR IS RESPONSIBLE FOR PROTECTING EXISTING
STRUCTURES, UTILITIES, WALKS, CURB AND PAVEMENT FROM DAMAGE.
4. ALL WORK MUST BE IN ACCORDANCE WITH THE ADA STANDARDS FOR
ACCESSIBLE DESIGN AS PUBLISHED IN THE TILE III REGULATIONS (28 CFR
PART 36) PUBLISHED SEPTEMBER 15, 2010 ISSUED BY THE DEPARTMENT OF
JUSTICE.
5. IT IS RECOMMENDED THAT THE CONTRACTOR NOTIFY GOPHER ONE STATE
ONE CALL AT 811 AT LEAST 72 HOURS PRIOR TO CONSTRUCTION.
DATE
REVISION DESCRIPTION
DRAWING ORIENTATION & SCALE
0
20'
40'
CLIENT/JOB ADDRESS
BOLTZ PARKING LOT &
BUILDING ADDITION
780 SOUTH PLAZA DRIVE
MENDOTA HEIGHTS, MN
(Advance
Surveying & Engineering, Co.
5300 South Hwy. No 101
Minnetonka, Minnesota 55345
Phone (952) 474-7964
Web: www.advsur.com
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR
REPORT WAS PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL CIVIL ENGINEER UNDER THE LAWS OF THE
STATE OF IPSOTA.
Jos, a S. Rinke
52716
LICENSE NO.
AUGUST 29, 2016
DATE
ADVANCE SURVEYING
SURVEYED BY: & ENGINEERING, INC.
DATE SURVEYED: AUGUST 24, 2016
SHEET TITLE
LAYOUT PLAN
DRAFTED DATE:
AUGUST 25, 2016
DRAWING NUMBER
# 160795
SHEET NO.
01
SHEET 1 OF 2
COMPACTED
BACKFILL
6' MAXIMUM
5' T -SHAPED METAL FENCE POST
(NEAR VEHICLE/CONSTRUCTION TRAFFIC)
OR 2"x2" WOOD POST
GEOTEXTILE TO
OVERLAP THROUGH
TRENCH.
TRENGN
6" MIN•
J/
CtN Ct
LJ- LJ -
O 0
U
M (/) U
w w
NOTE : -SILT FENCE INSTALLATION SHALL CONFORM TO
MNDOT2573.3, TYPE C1/C2 NEAR VEHICLE/CONSTRUCTION TRAFFIC,
TYPE C4 AT ALL OTHER LOCATIONS.
-MATERIALS SHALL CONFORM TO MNDOT 3886.
1 SILT FENCE
C2 NO SCALE
PGS
NOTES:
40' RAD.
12" MIN.
1"-2"
WASHED ROCK
GEOTEXTILE FABRIC
UNDERNEATH ROCK
1. MAXIMUM WIDTH OF CONSTRUCTION ENTRANCE IS 24 FEET.
2. A MNDOT 3733 TYPE V GEOTEXTILE FABRIC SHALL BE USED UNDER THE ROCK
TO PREVENT MIGRATION OF THE UNDERLYING SOIL INTO THE STONE.
3. CONSTRUCTION ENTRANCE IS REQUIRED FOR ALL NEW HOME CONSTRUCTION AND
NEW STREET CONSTRUCTION.
4. CONSTRUCTION ENTRANCE SHALL BE MAINTAINED TO PREVENT TRACKING OF MUD
ONTO ROADWAYS THAT ADJOIN THE PROJECT. THIS WILL REQUIRE PERIODIC TOP
DRESSING WITH ADDITIONAL ROCK OR REMOVAL AND REINSTALLATION OF THE
ROCK ENTRANCE.
5. REMOVE MUD AND DEBRIS FROM TIRES AND VEHICLE UNDERCARRIAGE PRIOR TO
LEAVING THE SITE.
C)2ROCK CONSTRUCTION ENTRANCE
NO SCALE
BEFORE DEMOLITION AND GRADING BEGIN:
Install silt fence/bio roll around the perimeter of the construction area.
Install inlet protection at inlets to the storm sewer system that receive storm water from areas to be disturbed on this site
using Road Drain Top Slab Model RO 23 (fits rough opening for 2'x3' inlet), Road Drain Top Slab Model RO 27 (fits rough
opening for 27" inlet), or Road Drain Top Slab Model CG 3057 (fits Neenah Casting with 35-1/4"x17-3/4" dimensions)
manufactured by WIMCO, 799 Theis Drive, Shakopee, MN. 55379, Phone (952) 233-3055.
Sediment control measures must remain in place until final stabilization has been established and then shall be removed.
Sediment controls may be removed to accommodate short term construction activity but must be replaced before the next
rain.
A temporary rock construction entrance shall be established at each access point to the site and a 6 inch layer of 1 to 2 inch
rock extending at least 50 feet from the street into the site and shall be underlain with permeable geotextile fabric. The
entrance shall be maintained during construction by top dressing or washing to prevent tracking or flow of sediments onto
public streets, walks or alleys. Potential entrances that are not so protected shall be closed by fencing to prevent unprotected
exit from the site.
DURING CONSTRUCTION:
When dirt stockpiles have been created, a double row of silt fence shall be placed to prevent escape of sediment laden runoff
and if the piles or other disturbed areas are to remain in place for more than 14 days, they shall be seeded with Minnesota
Department of Transportation Seed Mixture 22-111 at 1001b/acre followed by covering with spray mulch.
A dumpster shall be placed on the site for prompt disposal of construction debris. These dumpsters shall be serviced
regularly to prevent overflowing and blowing onto adjacent properties. Disposal of solid wastes from the site shall in
accordance with Minnesota Pollution Control Agency requirements.
A separate container shall be placed for disposal of hazardous waste. Hazardous wastes shall be disposed of in accordance
with MPCA requirements.
Concrete truck washout shall be in the plastic lined ditch and dispose of washings as solid waste.
Sediment control devices shall be regularly inspected and after major rainfall events and shall be cleaned and repaired as
necessary to provide downstream protection.
Streets, alleys, sidewalks and other public ways shall be inspected daily and if litter or soils has been deposited it shall
promptly be removed.
If necessary, vehicles, that have mud on their wheels, shall be cleaned before exiting the site in the rock entrance areas.
Moisture shall be applied to disturbed areas to control dust as needed.
Portable toilet facilities shall be placed on site for use by workers and shall be properly maintained.
If it becomes necessary to pump the excavation during construction, pump discharge shall be into the stockpile areas so that
the double silt fence around these areas can filter the water before it leaves the site.
Temporary erosion control shall be installed no later than 14 days after the site is first disturbed and shall consist of
broadcast seeding with Minnesota Department of Transportation Seed Mixture 22-111 at 1001b/acre followed by covering
with spray mulch.
SITE WORK COMPLETION:
When final grading has been completed but before placement of seed or sod an "as built" survey shall be done per Mendota
Heights requirements to insure that grading was properly done.
When any remedial grading has been completed, sod or seeding shall be completed including any erosion control blankets
for steep areas.
When turf is established, silt fence and inlet protection and other erosion control devices shall be disposed of and adjacent
streets, alleys and walks shall be cleaned as needed to deliver a site that is erosion resistant and clean.
APPLY 4" WOOD 011
ROCK MULCH AROUND
PLANTINGS.
PLANT TYPICAL RAIN GARDEN
SHRUBS AND PLANTS.
(SEEDING N07' ALLOWED)
INV -864.0
OVERFLOF=865.1
IMPORTED FILL - 409 PEAT/609
WASHED SAND ADO NOT COMPACT)
INV -86,2.0--\\
1111111
EXISTING SOIL .
SCARIFY 12" BELOW
SAND/PEAT SECTION
PROPOSED RAIN GARDEN DETAIL
En
NO SCALE
X 868.7
868.7 X
867.7X
867.601
866.70*
0 866.7
867.0
867.0
O
4
d
665.9
�
,JgNCHMARK:
4itANHOLE ELEV.=866.1
X 866.8
-867.0 866.50
\\�y \ 6,
867.5
67.6 ( ^ 1 \
\ 00
\-
1
X 8:7,9
867.60
867.10
X 868.9
867.50
O
6a,
v
866.20
867.5
O
6
,SOUTH. PLAZA DI?.
866.10*
661
866.4
(5,616
X 866,7
X 867866.7
X 866.6
0
1
00
865.10
EOF
863.90*
864,3 663.5 863,8
X
863.8
664 $
e
X 464.3 d X 864.1
d 63,9
X 864.7
64
,CONCRETE CURB
X 8.3.4
d
X 866.9
1
865.80
8656 865 864.665.6
-865>4Q6.7
866.5>0 064 -rl
866
X 866.3
- 866.40
86�r 866.40
A
4
A4 866.701 ` 866.70
Od d d 4
o 4
7.. X 867.6
d 1
PROPOSED
BUILDING
7
6. 44
1E -4b3-
867.9
8 =67
///
866.4
X 866
if 866.70
X 865.9
86,6
18661
866.0
06
86 86 5\
e66s1
jA
' 866.50 -
8s�
d Ad
4 d
d
O
d
41
4
4 4
e a
d
d 4 X 86
4
11, O
68.6 d
6475 /
// //�YZ/
ENTRANCE
ELEV.=867.9
EXISTING
BUILDING
ENTRANCE
ELEV.=867.9
866.60
68.6
866.5
X 866.9
/ X 866,7
/
/
866.9
X 866,6
X 664.1
00
00
X 86 7
X 866.6
8600
863.0
0
0
0
w
863.4
114
A
864.2
864.5
BITUMINOUS DRIVEWAY
BITUMINOUS DRIVEWAY
page 7 73
LEGEND
-866- - --
X
X 866.5
866
866.50
*866.50•
- SF -
xx
EXISTING CONTOUR
EXISTING SPOT ELEVATION
PROPOSED CONTOUR
PROPOSED ELEVATION/SPOT ELEVATION
MATCH EXISTING GRADE
DRAINAGE ARROW - FLOW
DRAINAGE ARROW - FLOW
EXISTING TREES
EXISTING TREE TO REMOVE
CONSTRUCTION KEYED NOTES
ROCK CONSTRUCTION ENTRANCE. REFER TO DETAIL 2/C2.
INSTALL SILT FENCE OR 6" BIOLOG. REFER TO DETAIL 1/C2.
INSTALL STORMWATER RAIN GARDEN. REFER TO DETAIL 3/C2.
REMOVE EXISTING TREE IN ITS ENTIRETY.
NOTES
1. ALL CONSTRUCTION AS CALLED FOR ON THESE CONTRACT DOCUMENTS
SHALL BE PERFORMED IN ACCORDANCE WITH ALL OSHA REQUIREMENTS.
2. SPOT ELEVATIONS/CONTOURS SHOWN AS FINISHED GRADE ELEVATIONS.
3. CURB & GUTTER SPOT ELEVATIONS ARE TO GUTTER LINE.
4. POSITIVE DRAINAGE OF MINIMUM 2% SLOPE SHALL BE ACHIEVED AWAY FROM
PROPOSED BUILDING.
5. EXISTING AND PROPOSED ELEVATIONS SHOWN ARE ON AN ASSUMED DATUM.
WATER QUALITY REQUIREMENTS
• Onsite Retention: 1 -inch storm event over new impervious
area from proposed site. New impervious area = 5,974 sf.
(Note: Existing and Proposed impervious totals are derived
from Planco MN, Inc. site plan)
• Required storage for 1 -inch storm event:
(1/12) ft X 5,974 sf = 498 cf
• Infiltration will provide total onsite retention of
506 cf in proposed rain garden.
*On site retention rule has been met*
DATE
REVISION DESCRIPTION
DRAWING ORIENTATION & SCALE
0 20' 40'
• •
• • •
CLIENT/JOB ADDRESS
BOLTZ PARKING LOT &
BUILDING ADDITION
780 SOUTH PLAZA DRIVE
MENDOTA HEIGHTS, MN
(Advance
Surveying & Engineering, Co.
5300 South Hwy. No 101
Minnetonka, Minnesota 55345
Phone (952) 474-7964
Web: www.advsur.com
I HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION OR
REPORT WAS PREPARED BY ME OR UNDER MY DIRECT
SUPERVISION AND THAT I AM A DULY LICENSED
PROFESSIONAL CIVIL ENGINEER UNDER THE LAWS OF THE
STATE OF 1- 1 P SOTA.
Josr'a S. Rinke
52716
LICENSE NO.
AUGUST 29, 2016
DATE
ADVANCE SURVEYING
SURVEYED BY: & ENGINEERING, INC.
DATE SURVEYED: AUGUST 24, 2016
SHEET TITLE
GRADING &
DRAINAGE PLAN
DRAFTED DATE:
AUGUST 25, 2016
DRAWING NUMBER
# 160795
SHEET NO.
C2
SHEET 2 OF 2
Any E Delgado
771 Creek Ave
Mendota Heights Mn 55120-1615
City of Mendota Heights
1101 Victoria Cury
Saint Paul Mn 55118-4167
Craig D & Nan A Jaeger
2119 Aztec Ln
Saint Paul Mn 55120-1607
Daniel M Dreelan
785 Creek Ave
Mendota Heights Mn 55120
Kyltia M Wirth
2123 Fox PI
Saint Paul Mn 55120-1625
Mendakota Country Club Inc
2075 Mendakota Dr
Saint Paul Mn 55120-1300
Mendota Heights Wp LLC
750 Main St Ste 200
Mendota Heights Mn 55118
Mendota Mall Associates-outlots LLC
% Paster Properties LLC 2227
University Ave
Saint Paul Mn 55114
Plaza Partners LLC
3600 Minnesota Dr Ste 150
Edina Mn 55435
Robert & Martha Swenson
779 Creek Ave
Saint Paul Mn 55120-1615
Bolton Properties LLC
2219 Apache St
Mendota Heights Mn 55120
Clare M Tste Jung
759 Creek Ave
Mendota Heights Mn 55120
Dale Stein
784 Creek Ave
Mendota Heights Mn 55120
Dennis & C M Matykiewicz
2131 Aztec Ln
Saint Paul Mn 55120-1607
Lois M & Charles R Durenberger
790 Creek Ave
Saint Paul Mn 55120-1616
Mendota Heights Executive Center Llp
7800 Metro Pkwy Ste 200
Minneapolis Mn 55424
Mendota Mall Associates Llp
% Edward J Paster 2227 University
Ave
Saint Paul Mn 55114
Michael J Meents
795 Creek Ave
Saint Paul Mn 55120-1615
Rand R Wischmann
765 Creek Ave
Mendota Heights Mn 55120
Robert S Adams
796 Creek Ave
Saint Paul Mn 55120-1616
page 114
Cherrie A Green
772 Creek Ave
Mendota Heights Mn 55120
Conrad & Rosemary Olson
4232 Blackhawk Rd Apt 337
Eagan Mn 55122
Daniel Johnson
791 Creek Ave
Mendota Heights Mn 55120
John P Brenne
766 Creek Ave
Mendota Heights Mn 55120-1688
Lucille H Sukalo
2125 Aztec Ln
Saint Paul Mn 55120-1607
Mendota Heights Executive Center Llp
7800 Metro Pkwy Ste 200
Minneapolis Mn 55424
Mendota Mall Associates-outlots LLC
% Paster Properties LLC 2227
University Ave
Saint Paul Mn 55114
Mogelson Investments LLC
1775 Lexington Ave S Ste 29
Lilydale Mn 55118
Randal & Debra Swenson
775 Creek Ave
Saint Paul Mn 55120-1615
Robert Tste Linc
2124 Fox PI
Saint Paul Mn 55120-1624
Rosemarie M Bisciglia
2129 Fox PI
Saint Paul Mn 55120-1625
Stephanie R Collette
2130 Fox PI
Mendota Heights Mn 55120
page 115
Timothy S & Barbara Heim
4107 Nokomis Ave
Minneapolis Mn 55406
page 116
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1/16
CITY OF'MENOOTI(a E
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page 117
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in
CITY OF
MENDOTA HEIGHTS
page 118
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
DATE: October 4, 2016
TO: Mayor and City Council
FROM: Mark McNeill, City Administrator
SUBJECT: Comprehensive Plan Consultant
COMMENT:
INTRODUCTION
The Council is asked to accept the proposal of Stantec, for assistance in providing consulting
work relating to the update of the City's Comprehensive Plan.
BACKGROUND
For the previous two years of City budget discussions, the Council has heard staff explain that
Mendota Heights must provide for an updating of its comprehensive plan by the end of 2018.
Mendota Heights is not unique in this; the Metropolitan Council has required every other city in
the metropolitan area to do this.
The update is typically a three year process. As part of the 2016 budget, staff was directed to
investigate fees and alternatives for updating the comp plan. Planner Wall contacted other area
cities, and found that the consulting fees that they were considering were similar to, or higher
than the preliminary estimates which we had received from Stantec.
Stantec is the City's primary planning consultant, and with whom the City has an existing
contract. The firm has a good working knowledge of the City. Phil Carlson of Stantec will serve
as the City's interim planner while a replacement for Nolan Wall is being sought.
The Stantec proposal is outlined in the attachment to this memo. As shown, the process would
get started in 2016 with project initiation, inventory, and analysis. The start this year was at the
request of the City, as it will reduce the impact on the 2017 budget. Note that the proposal
includes two public input meetings. It also anticipates that the City will have a full time planner,
who, by mid -2017, may be able to take on some of the work.
page 119
BUDGET IMPACT
The overall proposal from Stantec is $94,200. Funding for the estimated $34,600 for 2016
would come from the General Fund reserves. By being able to get this underway in 2016, it
reduces that amount from the upcoming budget which otherwise would have had to be levied in
2017 --when first discussed in the 2016 budget deliberations, the amount for Year 2 was in excess
of $60,000. The amount provided in next year's budget is $30,000.
RECOMMENDATION
I recommend that the City accept the proposal of Stantec to provide consulting assistance to the
City for Comprehensive Plan updating, in the amount of $94,200.
This would be an addendum to Attachment B of the January 1, 2015, contract with Stantec.
ACTION REQUIRED
If the Council concurs, it should, by motion, authorize the Mayor and City Clerk to accept the
proposal of Stantec, dated September 27, 2016, for the provision of consulting services for the
updating of the City's Comprehensive Plan, in the three year amount of $94,200.
Mark McNeill
City Administrator
page 120
Stantec
Comprehensive Plan Services Proposal - Addendum to Attachment B
DATE: September 27, 2016
TO: Mark McNeill, Mendota Heights City Administrator
FROM: Phil Carlson, AICP
RE: Mendota Heights Comprehensive Plan Proposal - Scope, Budget & Schedule
Introduction
Mendota Heights is preparing to update its comprehensive plan, according to the Metropolitan
Council's process by December 2018. This memo summarizes Stantec's proposed assistance to the
City in updating the Plan, including the scope, budget and schedule for completion. If accepted,
this Proposal will serve as an addendum to Attachment B of the agreement dated January 1, 2015
between the City of Mendota and Stantec Consulting Services, Inc., as a special project.
The current Mendota Heights Plan is organized in sections that follow more or less the format the
Metropolitan Council prefers. A difference is that the City's current plan has a Waste Water
section, while the Met Council requires a Water Resources element covering wastewater, water
supply and stormwater. There are also two optional suggested elements from the Met Council:
Resilience and Economic Competitiveness.
Comprehensive Plan Elements - Current Mendota Heights Plan
• Background
• Land Use Plan
• Transportation
• Housing
• Parks & Open Space
• Waste Water
• Implementation
Comp Plan Elements - Metropolitan Council
• Land Use
• Transportation
• Water Resources
• Parks & Trails
• Housing
• Implementation
• Resilience
• Economic Competitiveness
Design with community in mind
Im[711v[M Rta�'
Ar•.ilienrn
C[� I llf �C [ I`[ I YP f1i33
September 27, 2016
Mark McNeill, Mendota Heights
Page 2 of 8
page 121
Re: Comprehensive Plan Proposal - Addendum to Attachment B, Scope, Budget & Schedule
Project Understanding and Approach
Stantec understands the City of Mendota Heights wishes to update its Plan to be forward -thinking
and visionary, addressing key issues facing the City, and meeting Metropolitan Council
requirements. City staff has limited time to devote to the Plan or undertake significant effort in its
completion, relying on Stantec to gather and analyze information, create maps, and write the
various sections of the Plan, managing all aspects of its preparation and approval. The Planning
Commission will be the primary body reviewing Plan materials as they are prepared, with City
Council review at key points in the process. We propose two community open house meetings, for
residents to review information and ideas, and to offer input,
Process
We propose a process spread over the 2016-17-18 budget years in six phases:
2016 Phase 1: Project Initiation
Phase 2: Inventory & Analysis
2017 Phase 3: Goals & Vision
Phase 4: Alternatives
2018 Phase 5: Implementation
Phase 6: Plan Preparation
Scope & Schedule
The individual tasks involved in our proposed process are summarized in the attached table. The
process and scope assume that Phase 1 Project Initiation and most of Phase 2 Inventory & Analysis
would start in October 2016 and involve a kickoff meeting with City staff, assembling the various
maps and previous studies, and preparing the bulk of the background presentation by the end of
2016. We propose teaming with Tangible Consulting, specialists in market research and economic
development analysis, to provide key data and analysis related to the market for various land
uses, economic conditions and redevelopment opportunities in Mendota Heights.
Starting In 2017 we would review this background with the Planning Commission, and then update
the Goals in Phase 3 from February to June of 2017, with a community open house in May to
review the background information and goals. The Alternatives phase where the actual Plan starts
to take shape would begin in July and continue through December 2017.
We would finalize the Alternatives in January 2018, the begin developing the implementation plan
in 2018, from January to March, prepared largely by City staff, followed by the preparation and
review of the Plan document itself, from April to August.
Some of the tasks detailed here would involve City staff assistance in whole or in part. We assume
that Engineering staff will assist with the tasks identified in 2016 and that by the middle of 2017 a
full-time Planner would be in place to assist with other tasks identified. The schedule is preliminary
and subject to change in discussion with City staff,
Design with community in mind
5
September 27, 2016
Mark McNeill, Mendota Heights
Page 3 of 8
page 122
Re: Comprehensive Plan Proposal - Addendum to Attachment B, Scope, Budget & Schedule
Cost of Services
The budget for the overall Plan is summarized on the attached table by phase and task. The totals
for phase and task are estimate only. The estimated total budget is $91,900, divided into three
budget years as follows:
2016 $ 34,600
2017 $ 29,200
2018 $ 30,400
TOTAL $ 94,200
Stantec will provide the services described in this proposal memorandum on a time plus materials
basis in accordance with the following hourly rate schedule, with an annual adjustment per our
standard policy:
Phil Carlson, Project Manager $149
Fay Simer, Planner $129
Katrina Nygaard, Planner $ 92
Hongyi Duan, GIS Coordinator $105
Other Stantec staff Quoted if needed
Tom Leighton, Tangible Consulting $120
Julia Paulsen -Mullin, Tangible Consulting $ 80
Design with community in mind
September 27, 2016
Mark McNeill, Mendota Heights
Page 4 of 8
page 123
Re: Comprehensive Plan Proposal - Addendum to Attachment B, Scope, Budget & Schedule
Scope of Work
PHASE 1 PROJECT INITIATION
Task 1.1. Initial kickoff meeting with City staff. Stantec team members will meet with City staff to
review the roles, responsibilities, communication and schedule for the project.
Task 1.2. Prepare and review project memo. Stantec will prepare a project memo outlining the key
points of the kickoff meeting to help guide project understanding going forward.
Task 1.3. Assemble base maps, review previous studies. Stantec will gather available maps,
previous studies and plans, and other information from the City or other sources as the basis for the
Plan update.
Task 1.4. Project Administration. This task is included in all phases and involves regular
communication with City staff, management of Stantec staff, project status updates and other
typical administration efforts.
PHASE 2 INVENTORY & ANALYSIS
Task 2.1. Background. Stantec team members will gather and analyze information relating to
various elements of the Plan, creating a background report of existing conditions. The current Plan
referenced below is the existing City of Mendota Heights Comprehensive Plan. The goals and
future plans for various elements will be prepared in later phases of the Plan update process.
Task 2.1.1. Demographics. Stantec will update the demographic information in the current Plan
and other statistics deemed necessary, as readily available.
Task 2.1.2. Land Use. Stantec will update the maps and information in the Land Use chapter of the
City's existing Plan, including brief summaries of other planning studies. We will rely on City staff to
provide a list and definitions of various land use categories, as well as marked -up changes to the
existing land use map.
Task 2.1.3. Transportation. Stantec will update the mapping and other information in the
Transportation chapter of the current Plan, relying on available information from the City, County,
Metropolitan Council, State, and other sources.
Task 2.1.4. Water Resources. Stantec will update the mapping and other information in the Water
Resources chapter of the current Plan, which includes water supply, sanitary sewer and surface
water sections, relying on written and graphic information prepared by City staff.
Design with community In mind
5
September 27, 2016
Mark McNeill, Mendota Heights
Page 5 of 8
page 124
Re: Comprehensive Plan Proposal - Addendum to Attachment B, Scope, Budget & Schedule
Task 2.1.5. Parks and Trails. Stantec will update the mapping and other information in the Parks and
Trails chapter of the current Plan, relying on summaries of facilities and park or trail plans provided
by City staff.
Task 2.1.6. Housing. Stantec and Tangible Consulting will update the information related to housing
on the current Plan, based on available information.
Task 2.1.7. Resilience. Stantec will prepare background information related to resilience and
sustainability, based on available information.
Task 2.1.8. Economic Development/Market Analysis. Stantec and Tangible Consulting will review
and analyze market and development data to provide an understanding of the types of real
estate development that are likely to be feasible in Mendota Heights in the next thirty years, with
attention given to the locations in the City where development or redevelopment is likely.
Task 2.2. Prepare background presentation. Stantec will assemble the information gathered in this
phase into simplified presentations for the Planning Commission, City Council, and community
meetings.
Task 2.3. Review background presentations with City staff. Stantec will meet with City staff to
review the background report.
Task 2.4. Prepare for Issues/Vision/Background meeting. Stantec will prepare information and
materials for the Planning Commission meeting on the background presentation.
Task 2.5. Planning Commission meeting - Background/Issues/Vision Forum. Stantec will facilitate a
meeting of the Planning Commission to review the background infomration, discuss key issues and
opportunities and offer their vision for the City.
Task 2.6. Summarize issues. Stantec will summarize in writing the issues and key input from the PC
meeting above.
Task 2.7. Project Administration.
PHASE 3 GOALS & VISION
Task 3.1. Prepare draft updated Goals. Stantec will prepare a draft set of Goals and Policies and a
draft Vision Statement, based on the current Plan's Goals and the input received at the PC
meeting in Phase 2.
Task 3.2. Review Goals with City staff. Stantec will review the draft Goals and Policies in advance
of the Planning Commission meeting.
Design with community in mind
September 27, 2016
Mark McNeill, Mendota Heights
Page 6 of 8
page 125
Re: Comprehensive Plan Proposal - Addendum to Attachment B, Scope, Budget & Schedule
Task 3.3. Planning Commission meeting - Goals & Vision. Stantec will facilitate a meeting of the
Planning Commission to discuss the draft Goals and Policies and review the draft Vision Statement.
Task 3.4. Revise Goals, Policies & Vision. Stantec will revise the draft Goals and Policies and draft
Vision Statement, based on input from the PC and discussion with City staff.
Task 3.5. Planning Commission - Final Goals & Vision. Stantec will facilitate a meeting of the
Planning Commission to review final Goals and Policies and Vision Statement.
Task 3.6. Prepare for Open House and Planning Commission meeting - Background & Goals.
Stantec will prepare information and materials for a community Open House meeting with the
Planning Commission meeting to review the background report, Goals and Policies and the Vision.
Task 3.7. Open House and Planning Commission meeting - Background & Goals. Stantec will
facilitate a community open house meeting and Planning Commission meeting to review the
background information, Goals and Policies, and Vision. The Open House will provide an
opportunity to view maps and other information and to ask questions and provide input to
Stantec and City staff.
Task 3.8. City Council review meeting - Background & Goals. Stantec will review the background
information, Goals and Policies and the Vision with the City Council.
Task 3.9. Project Administration.
PHASE 4 ALTERNATIVES
Task 4.1. Prepare Draff Alternatives. Stantec and Tangible Consulting will prepare draft alternatives
for various elements in the Plan, including land use, transportation, and parks and open space.
These will be in the form of generalized conceptual maps for discussion, including appropriate
future land use and development in selected subareas of the City.
Task 4.2. Review alternatives with City staff. Stantec will meet with City staff to review the
alternatives.
Task 4.3. Prepare for Alternatives meeting with Planning Commission. Stantec will prepare maps
and written and graphic descriptions of the alternatives for review by the Planning Commission,
Task 4.4. Planning Commission meeting - Draft Alternatives. Stantec will facilitate a meeting of the
Planning Commission to review the alternatives.
Task 4.5. Refine Alternatives with City staff. Stantec will revise and refine the alternatives with City
staff, based on Planning Commission input.
Design with community in mind
5
September 27, 2016
Mark McNeill, Mendota Heights
Page 7 of 8
page 126
Re: Comprehensive Plan Proposal - Addendum to Attachment B, Scope, Budget & Schedule
Task 4.6. Prepare Final Alternatives. Stantec will prepare final preferred alternatives for the various
elements.
Task 4.7. Project Administration.
PHASE 5 IMPLEMENTATION
Task 5.1. Prepare Draft Implementation Plan. City staff will take the lead in preparing draft
implementation steps and strategies for the key features of the Plan, with particular emphasis on
the tools and resources required to foster future development in the City. Stantec and Tangible
Consulting will assist and summarize the information in a draft implementation plan.
Task 5.2. Review Draft Implementation Plan with City staff. Stantec will meet with City staff to
review the Draft Implementation Plan.
Task 5.3. Prepare for Implementation Plan meeting with Planning Commission. City staff will
prepare materials for review of the Draft Implementation Plan by the Planning Commission. City
staff will conduct this task without significant assistance by Stantec.
Task 5.4. Planning Commission meeting - Draft Implementation Plan, City staff will facilitate a
meeting of the Planning Commission to review the Draft Implementation Plan, The intent is to
review, discuss and prioritize the implementation and action steps. City staff will conduct this task
without significant assistance by Stantec.
Task 5.5. Refine Implementation Plan, City staff will refine and finalize the Implementation Plan
based on Planning Commission input. City staff will conduct this task without significant assistance
by Stantec.
PHASE 6 PLAN PREPARATION
Task 6.1. Prepare Draft Plan. Stantec will prepare a draft of the full Plan for review with City staff.
Task 6.2. Review Draft Plan with City staff. Stantec will meet with City staff to review the Draft Plan.
Task 6.3. Prepare for Draft Plan meetings. Stantec will prepare maps and other materials for review
meetings on the Draft Plan.
Task 6.4. Planning Commission meeting - Draft Plan, Stantec will facilitate a meeting of the
Planning Commission to review the Draft Plan. The intent is to review, discuss and give input on the
Draft Plan before presenting to the community and the Planning Commission.
Design with community in mind
5
September 27, 2016
Mark McNeill, Mendota Heights
Page 8 of 8
page 127
Re: Comprehensive Plan Proposal - Addendum to Attachment B, Scope, Budget & Schedule
Task 6.5. Open House and Planning Commission meeting - Draft Plan. Stantec will facilitate a
community open house meeting in advance of a Planning Commission meeting to review the
Draft Plan. The Open House will provide an opportunity to view maps and other information and to
ask questions and provide input to Stantec and City staff. The Planning Commission meeting will
be the public hearing on the Plan.
Task 6.6. Refine Draft Plan with City staff. Stantec will meet with City staff to refine and revise the
Draft Plan before presenting it to the City Council for review and adoption.
Task 6.7. City Council review meeting - Final Plan. Stantec will present the Plan to the City Council
for their review and adoption.
Task 6.8. Project Administration,
We look forward to working with you.
SINCERELY,
STANTEC CONSUL ING SERVICES, INC.
hil Carlson.iAICP, Associate
651-967-4555
Phil.carlson@stantec.com
CONDITIONS HEREIN AGREED TO:
For City of Mendota Heights Title
For City of Mendota Heights Title
Design with community in mind
Stews Alm, PE, Principal
651-604-4891
Steve.alm@stantec.com
MENDOTA HEIGHTS
COMPREHENSIVE PLAN
Scope, Budget & Schedule
Addendum to Attachment B
Prelim
Year Schedule Phase Task
Stantec
September 2016
I.AI5)r' f->F'LNSL IOTA( (PHASE
page 128
2016
TOTAL
$ 34,600
2017
TOTAL
$ 29,200
2018
TOTAL
$ 30,400
City staff meeting
•Planning Commission
nCommunity meeting
nCity Council meeting
City staff
Assistance
jilltROJECT
;
AMR
2016
Oct -16
1 1
lnItlal kickoff meeting with City staff
S 1,900
$ 100
$ 2,000
Oct -16
1 2
Prepare/review project memo
$ 1,300
$ -
S 1,300
Oct -16
1 3
Assemble base maps, review previous studies
$ 3,900
S -
$ 3,900
Oct -16
1 4
Project administration
$ 500
$ 500
Phase 1 Subtotal
$ 7,700
2 INVENTORY & ANALYSIS
_
if
Oct -16
-1--
2 11
Background -demographics
$ 3,200
$ -
$ 3,200
Oct-16
2 1.2
Background - land use
$ 3,700
$
5 3,700
Oct -16
2 1.3
'Background - transportation
$ 1,600
$ -
5 1,600
Oct -16
2 1.4
(Background - water resources
$ 500
5 -
$ 500
Oct -16
2 1.5
Background - parks and trails
$ 400
$ -
$ 400
Oct -16
2 1,6
Background - housing
$ 2,300
$
$ 2,300
Oct -16
2 1.7
Background -resilience
$ 1,200
S -
$ 1,200
Nov -16
2 1.8
Background - economic development/market
5 6,600
$ -
$ 6,600
Dec -16
2 2
Prepare background presentation
$ 5,100
$ -
$ 5,100
Dec -16
2 3
Review background presentation w/Clty staff
$ 600
$ -
$ 600
Dec -16
2 4
Prepare for issues/vision/background mtg
$ 1,700
S -
$ 1,700
2017
Jan -17
2 5
PC meeting - background/issue forum
$ 1,600
$ 600
$ 2,200
Jan -17
2 6
Summarize issues
$ 1,400
$ -
$ 1,400
Jan -17
2 7
Project administration
$ 3,300
$ 3,300
Phase 2 Subtotal
$ 33,800
3 GOALS & VISION
Feb -17
3 1
Prepare draft updated goals
$ 1,400
$
$ 1,400
Mar -17
3 2
Review goals w/ city staff
$ 600
$
$ 600
Mar -17
3 3
PC meeting - Goals/vision
5 1,800
$
$ 1,800
Apr -17
3 4
Revise goals/policies/vision
S 1,100
$ -
$ 1,100
Apr -17
3 5
PC meeting - Final goals/vision
$ 600
$ -
$ 600
May -17
3 6
Prep for Open House/PC - background/goals
$ 2,100
$ -
$ 2,100
May -17
3 7
Open House & PC meeting - background/goals
$ 1,600
$ 200
$ 1,800
Jun -17
3 8
City Council review - background/goals
$ 800
$ -
$ 800'
Jun -17
3 9
Project administration
$ 1,000
5 1,000
Phase 3 Subtotal
$ 11,200
4 ALTERNATIVES
Jul -17
4 1
Prepare draft alternatives
$ 4,300
$
$ 4,300
Sep -17
4 2
Review alternatives w/City staff
$ 600
$ -
$ 600
Oct -17
4 3
Prep for Alternatives meeting - PC
$ 3,400
$
$ 3,400
Nov -17
4 4
Alternatives meeting - PC
5 1,100
$ 600
$ 1,700
Dec -17
4 5
Penne alteratives w/Cltystaff
$ 1,100
$ -
$ 1,100
2018
Jan -18
4 6
Prepare final alternatives
$ 1,500
$ •
S 1,500
Jan -18
4 7
Project administration
$ 1,300
$ 1,300
Phase 4 Subtotal
$ 13,900
5 IMPLEMENTATION
Jan -18
5 1
Prepare draft implementation plan
$ 1,100
$
$ 1,100
Jan -18
5 2
Review draft implementation w/City staff AIM
$ 1,700
5 •
$ 1,700
Feb -18
5 3
Prepare for draft implementation meeting
$ -
5 -
$ -
Feb -18
5 4
!Review draft implementation - PC
3 -
$ -
$
Mar -18
5 5
Refine draft implementation plan
$
$ -
$ -
Phase 6 Subtotal
$ 2,800
6 PLAN PREPARATION
Apr -18
6 1
Prepare draft plan
$ 12,200
$ -
$ 12,200
May -18
6 2
Review draft plan w/City staff
$ 600
$ -
$ 600
May -18
6 3
Prepare for draft plan meetings
$ 2,700
$ -
5 2,700
May -18
6 4
IRevlewdraftplan - PC
5 1,200
$ -
$ 1,200
Jun -18
6 5
Open House & PC hearing - draft plan
$ 1,700
$ 900
$ 2,600
Jul -18
6 6
Refine draft plan w/City staff
$ 2,700
$ -
$ 2,700
Aug -18
6 7
CIty Council meeting - final plan
$ 600
$ -
$ 600
Aug -18
6 8
Project administration
S 2,200
$ 2,200
Phase 5 Subtotal
$ 24,800
TOTAL
$ 91,800
$ 2,400
$ 94,200
$ 94,200
page 128
2016
TOTAL
$ 34,600
2017
TOTAL
$ 29,200
2018
TOTAL
$ 30,400
City staff meeting
•Planning Commission
nCommunity meeting
nCity Council meeting
City staff
Assistance