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2016-05-17 Council minutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, May 17, 2016 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Acting Mayor Povolny called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Duggan and Norton. Absent: Councilmember Petschel and Mayor Krebsbach. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Acting Mayor Povolny presented the agenda for adoption. Councilmember Duggan moved adoption of the agenda. Councilmember Norton seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Petschel, Krebsbach) CONSENT CALENDAR Acting Mayor Povolny presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items e.) Approve Resolution 2016-41 Accept Gift from Trudy Sheire, g.) Approve Resolution 2016-40 Recognizing National Public Works Week, k.) Approve Personnel Action Items, n.) Authorize Purchase Order for Invasive Species Control in Valley Park, and o.) Accept Mendota Plaza Expansion Wetland Delineation Report. a. Approve May 3, 2016 City Council Minutes b. Approve May 9, 2016 City Council Special Meeting Minutes c. Acknowledge the April 12, 2016 Parks and Recreation Commission Minutes d. Approve Resolution 2016-39 Participation in All Hazard Mitigation Planning with Dakota County e. Approve Resolution 2016-41 Accept Gift from Trudy Sheire f. Authorize the Purchase of a Used Reserve Squad May 17, 2016 Mendota Heights City Council Page 1 g. Approve Resolution 2016-40 Recognizing National Public Works Week h. Approve Resolution 2016-42 Revising Fee Schedule for Plan Reviews i. Accept Firefighter Resignation j. Approve Resolution 2016-43 Declare Surplus Property — Golf Course Equipment k. Approve Personnel Action Items 1. Approve Purchase of a Vehicle Mounted Manhole and Storm Grate Lifter m. Approve Resolution 2016-44 Accept Donation from Friends of the Parks for Tree Purchase and Planting n. Authorize Purchase Order for Invasive Species Control in Valley Park o. Accept the Mendota Plaza Expansion Wetland Delineation Report p. Approval of Claims List q. Accept Building Activity Report for April 2016 r. Approve Treasurer's Report Councilmember Norton seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Petschel, Krebsbach) PULLED CONSENT AGENDA ITEM E) APPROVE RESOLUTION 2016-41 ACCEPT GIFT FROM TRUDY SHEIRE Councilmember Duggan wished to acknowledge the gift from Trudy Sheire towards an AED defibrillator. Councilmember Duggan moved to adopt Resolution 2016-41 Accept Gift from Trudy Sheire. Councilmember Norton seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Petschel, Krebsbach) G) APPROVE RESOLUTION 2016-40 RECOGNIZING NATIONAL PUBLIC WORKS WEEK Councilmember Duggan wished to recognize the importance of the `staff that is always there', especially the Public Works Department during National Public Works Week and he expressed his deep gratitude for all that they do. Councilmember Duggan moved to adopt Resolution 2016-40 Recognizing National Public Works Week. Councilmember Norton seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Petschel, Krebsbach) May 17, 2016 Mendota Heights City Council Page 2 K) APPROVE PERSONNEL ACTION ITEMS Assistant to the City Administrator Schutta noted that Police Officer Steven Meyer has been on light duty for some time and he has notified staff of his retirement effective May 18, 2016. Ms. Schutta wished to have his service to the City of Mendota Heights recognized and she requested Council direction to begin the recruitment process to fill this vacancy. Chief of Police Michael Aschenbrener noted that Officer Meyer has been with the City of Mendota Heights Police Department for 10 years and 11 months. He also provided some background on Officer Meyer's accomplishments during his tenure. It was also noted that Officer Phil McCarty has completed his probation period. Councilmember Duggan asked where the Police Department now stood on open positions. Chief Aschenbrener replied that there is one opening. He reviewed the steps in the hiring process and approximate timeframes for filling an open position in the Police Department. Councilmember Duggan moved to approve the Personnel Action Items. Councilmember Norton seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Petschel, Krebsbach) N) AUTHORIZE PURCHASE ORDER FOR INVASIVE SPECIES CONTROL IN VALLEY PARK Councilmember Duggan expressed his concern and asked about the rotation schedule in handling invasive species in the community. He specifically wished to know when the southern part of the city would be included in the rotation. City Engineer John Mazzitello replied that the City has a Natural Resource Management Plan that staff is working through. The southeastern area around Copperfield Pond, Huber Drive, and Friendly Hills Middle School is part of the plan and will be the next area to be focused on when Valley Park has been completed. Councilmember Duggan also noted that he has noticed grass clippings on the edges of some streets and directed staff to place a notice on the website, or some other venue, about the importance of sweeping the clippings up before they enter into the storm drains. Councilmember Duggan moved to authorize the purchase for invasive species control in Valley Park. Councilmember Norton seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Petschel, Krebsbach) May 17, 2016 Mendota Heights City Council Page 3 O) ACCEPT THE MENDOTA PLAZA EXPANSION WETLAND DELINEATION REPORT Councilmember Duggan asked City Engineer John Mazzitello to walk through what was being proposed. City Engineer Mazzitello explained that the owners of Mendota Plaza own the undeveloped triangle that is to the north and east of the existing development; across the creek and between the creek and Highway 110. The original wetland delineation report that was completed with their PUD application is now about eight years old. This original delineation report has not necessarily expired; however, when they are older, the regulatory agencies do not like to use them and like to have them updated. So Paster Properties has recreated the wetland delineation report to show where the wetlands are in relation to their undeveloped piece of property. This new report indicates where those wetlands are and is not tied to any particular new development. The report does show that the wetland boundaries have changed very little in the last eight years and that the impacts associated with the original PUD look to be consistent with the way the wetlands are currently configured. Councilmember Duggan asked if there was any threat to the wetlands from the proposed trail that will eventually cross Highway 110. Engineer Mazzitello replied that the proposed trail will be not be located on this property. Councilmember Duggan moved to accept the Mendota Plaza Expansion Wetland Delineation Report. Councilmember Norton seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Petschel, Krebsbach) PUBLIC COMMENTS There were no public comments. PRESENTATIONS None scheduled. PUBLIC HEARING None scheduled. NEW AND UNFINISHED BUS ESS None scheduled. May 17, 2016 Mendota Heights City Council Page 4 COMMUNITY ANNOUNCEMENTS Assistant City Administrator Tamara Schutta made the following announcements: • There is still time to register for the 11th annual 5K, scheduled for June 4 at 9:00 a.m. • Concerts in the Park at Market Square start on Friday, June 3, beginning at 6:30 p.m. • The Parks Celebration at Mendakota Park is on June 4 beginning at 11:00 a.m. • Residents are encouraged to sign up for Pickle Ball classes that begin in June. Information can be found on the City's website. COUNCIL COMMENTS Councilmember Duggan noted that he is working with the Pilot Knob Preservation Association on a worthwhile project. They have asked that the City support them in reprinting some of their existing brochures that are made available to visitors at the Pilot Knob site. Councilmember Duggan asked that the Council consider helping them. Acting Mayor Povolny noted that pedestrians and cyclists are out and about and he encouraged everyone to be watchful. He reminded pedestrians and cyclists to wear reflective clothing or gear. ADJOURN Councilmember Duggan moved to adjourn. Councilmember Norton seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Petschel, Krebsbach) Acting Mayor Povolny adjourned the meeting at 7:20 p.m. Michael Povolny Acting Mayor ATTEST: Lorri ith City Clerk May 17, 2016 Mendota Heights City Council Page 5