2016-06-07 Council PacketCITY OF MENDOTA HEIGHTS
CITY COUNCIL AGENDA
June 7, 2016 – 7:00 pm
Mendota Heights City Hall
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Adopt Agenda
5. Consent Agenda
a. Approve May 17, 2016 City Council Minutes
b. Approve May 24, 2016 Council Workshop Minutes
c. Acknowledge May 24, 2016 Planning Commission Minutes
d. Adopt Revised Snow Plow Policy
e. Adopt Ash Tree Management Policy
f. Acknowledge April 2016 Fire Synopsis
g. Approve Personnel Action Items
h. Approve Action to Terminate Probationary Police Sergeant
i. Authorize Replacement of the Friendly Hills Hockey Boards/Fence
j. Approve Resolution 2016-51, PUD Amendment for United Properties at 1312 Northland Dr
k. Authorize Out of State Travel for Fire Department
l. Authorize Purchase of Used Community Service Officer Squad
m. Authorize Change of RFP Scheduling for Professional Services
n. Approve Claims List
o. Write Off Outstanding Developer Invoice
p. Change July 5, 2016 Regular Council Meeting date to Wednesday, July 6, 2016
6. Public Comments
7. Presentations - none
8. Public Hearings
a. New Liquor License for Haiku Inc.
b. Approve Liquor License Renewals
9. New and Unfinished Business
a. Consider 12-month extension of The Oaks Preliminary Plat
b. Resolution 2016-45, Conditional Use Permit at 1002 Oxford Ct – Planning Case 2016-11
c. Resolution 2016-46, Conditional Use Permit at 701 Mendota Heights Rd–Planning Case 2016-
14
d. Resolution 2016-47, Variance at 2165 Timmy Street – Planning Case 2016-12
e. Resolution 2016-48, Lot Split and Variance at 810/804 Ridge Pl – Planning Case 2016-13
f. Resolution 2016-49, Variance at 2305 Apache Street – Planning Case 2016-15
g. Resolution 2016-50, Conditional Use Permit at 2535 Pilot Knob Rd–Planning Case 2016-17
h. Ordinance 496, Amending City Code Relating to Sump Pump Compliance Inspections
i. Authorization to Seek Professional Services for Sump Pump Compliance Inspections
j. Approve Police Captain Position
k. Approve Community Service Officer Position
l. Approve Part-Time IT Specialist Position
10. Community Announcements
11. Council Comments
12. Adjourn
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, May 17, 2016
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Acting Mayor Povolny called the meeting to order at 7:00 p.m. The following members were present:
Councilmembers Duggan and Norton. Absent: Councilmember Petschel and Mayor Krebsbach.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Acting Mayor Povolny presented the agenda for adoption. Councilmember Duggan moved adoption of
the agenda.
Councilmember Norton seconded the motion.
Ayes: 3
Nays: 0
Absent: 2 (Petschel, Krebsbach)
CONSENT CALENDAR
Acting Mayor Povolny presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Duggan moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein, pulling items e.) Approve
Resolution 2016-41 Accept Gift from Trudy Sheire, g.) Approve Resolution 2016-40 Recognizing
National Public Works Week, k.) Approve Personnel Action Items, n.) Authorize Purchase Order for
Invasive Species Control in Valley Park, and o.) Accept Mendota Plaza Expansion Wetland Delineation
Report.
a. Approve May 3, 2016 City Council Minutes
b. Approve May 9, 2016 City Council Special Meeting Minutes
c. Acknowledge the April 12, 2016 Parks and Recreation Commission Minutes
d. Approve Resolution 2016-39 Participation in All Hazard Mitigation Planning with Dakota County
e. Approve Resolution 2016-41 Accept Gift from Trudy Sheire
f. Authorize the Purchase of a Used Reserve Squad
page 3
g. Approve Resolution 2016-40 Recognizing National Public Works Week
h. Approve Resolution 2016-42 Revising Fee Schedule for Plan Reviews
i. Accept Firefighter Resignation
j. Approve Resolution 2016-43 Declare Surplus Property — Golf Course Equipment
k. Approve Personnel Action Items
l. Approve Purchase of a Vehicle Mounted Manhole and Storm Grate Lifter
m. Approve Resolution 2016-44 Accept Donation from Friends of the Parks for Tree Purchase and
Planting
n. Authorize Purchase Order for Invasive Species Control in Valley Park
o. Accept the Mendota Plaza Expansion Wetland Delineation Report
p. Approval of Claims List
q. Accept Building Activity Report for April 2016
r. Approve Treasurer's Report
Councilmember Norton seconded the motion.
Ayes: 3
Nays: 0
Absent: 2 (Petschel, Krebsbach)
PULLED CONSENT AGENDA ITEM
E) APPROVE RESOLUTION 2016-41 ACCEPT GIFT FROM TRUDY SHEIRE
Councilmember Duggan wished to acknowledge the gift from Trudy Sheire towards an AED
defibrillator.
Councilmember Duggan moved to adopt Resolution 2016-41 Accept Gift from Trudy Sheire.
Councilmember Norton seconded the motion.
Ayes: 3
Nays: 0
Absent: 2 (Petschel, Krebsbach)
G) APPROVE RESOLUTION 2016-40 RECOGNIZING NATIONAL PUBLIC WORKS WEEK
Councilmember Duggan wished to recognize the importance of the ‘staff that is always there’,
especially the Public Works Department during National Public Works Week and he expressed his deep
gratitude for all that they do.
Councilmember Duggan moved to adopt Resolution 2016-40 Recognizing National Public Works
Week.
Councilmember Norton seconded the motion.
Ayes: 3
Nays: 0
Absent: 2 (Petschel, Krebsbach)
page 4
K) APPROVE PERSONNEL ACTION ITEMS
Assistant to the City Administrator Schutta noted that Police Officer Steven Meyer has been on light
duty for some time and he has notified staff of his retirement effective May 18, 2016. Ms. Schutta
wished to have his service to the City of Mendota Heights recognized and she requested Council
direction to begin the recruitment process to fill this vacancy.
Chief of Police Michael Aschenbrener noted that Officer Meyer has been with the City of Mendota
Heights Police Department for 10 years and 11 months. He also provided some background on Officer
Meyer’s accomplishments during his tenure.
It was also noted that Officer Phil McCarty has completed his probation period.
Councilmember Duggan asked where the Police Department now stood on open positions. Chief
Aschenbrener replied that there is one opening. He reviewed the steps in the hiring process and
approximate timeframes for filling an open position in the Police Department.
Councilmember Duggan moved to approve the Personnel Action Items.
Councilmember Norton seconded the motion.
Ayes: 3
Nays: 0
Absent: 2 (Petschel, Krebsbach)
N) AUTHORIZE PURCHASE ORDER FOR INVASIVE SPECIES CONTROL IN VALLEY PARK
Councilmember Duggan expressed his concern and asked about the rotation schedule in handling
invasive species in the community. He specifically wished to know when the southern part of the city
would be included in the rotation.
City Engineer John Mazzitello replied that the City has a Natural Resource Management Plan that staff
is working through. The southeastern area around Copperfield Pond, Huber Drive, and Friendly Hills
Middle School is part of the plan and will be the next area to be focused on when Valley Park has been
completed.
Councilmember Duggan also noted that he has noticed grass clippings on the edges of some streets and
directed staff to place a notice on the website, or some other venue, about the importance of sweeping
the clippings up before they enter into the storm drains.
Councilmember Duggan moved to authorize the purchase for invasive species control in Valley Park.
Councilmember Norton seconded the motion.
Ayes: 3
Nays: 0
Absent: 2 (Petschel, Krebsbach)
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O) ACCEPT THE MENDOTA PLAZA EXPANSION WETLAND DELINEATION REPORT
Councilmember Duggan asked City Engineer John Mazzitello to walk through what was being
proposed. City Engineer Mazzitello explained that the owners of Mendota Plaza own the undeveloped
triangle that is to the north and east of the existing development; across the creek and between the creek
and Highway 110. The original wetland delineation report that was completed with their PUD
application is now about eight years old. This original delineation report has not necessarily expired;
however, when the reports are older, the regulatory agencies do not like to use them and prefer to have
them updated. Therefore, Paster Properties has recreated the wetland delineation report to show where
the wetlands are in relation to their undeveloped piece of property. This new report indicates where
those wetlands are and is not tied to any particular new development. The report does show that the
wetland boundaries have changed very little in the last eight years and that the impacts associated with
the original PUD look to be consistent with the way the wetlands are currently configured.
Councilmember Duggan asked if there was any threat to the wetlands from the proposed trail that will
eventually cross Highway 110. Engineer Mazzitello replied that the proposed trail will be not be located
on this property.
Councilmember Duggan moved to accept the Mendota Plaza Expansion Wetland Delineation Report.
Councilmember Norton seconded the motion.
Ayes: 3
Nays: 0
Absent: 2 (Petschel, Krebsbach)
PUBLIC COMMENTS
There were no public comments.
PRESENTATIONS
None scheduled.
PUBLIC HEARING
None scheduled.
NEW AND UNFINISHED BUSINESS
None scheduled.
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COMMUNITY ANNOUNCEMENTS
Assistant City Administrator Tamara Schutta made the following announcements:
• There is still time to register for the 11th annual 5K, scheduled for June 4 at 9:00 a.m.
• Concerts in the Park at Market Square start on Friday, June 3, beginning at 6:30 p.m.
• The Parks Celebration at Mendakota Park is on June 4 beginning at 11:00 a.m.
• Residents are encouraged to sign up for Pickle Ball classes that begin in June. Information can be
found on the City’s website.
COUNCIL COMMENTS
Councilmember Duggan noted that he is working with the Pilot Knob Preservation Association on a
worthwhile project. They have asked that the City support them in reprinting some of their existing
brochures that are made available to visitors at the Pilot Knob site. Councilmember Duggan asked that
the Council consider helping them.
Acting Mayor Povolny noted that pedestrians and cyclists are out and about and he encouraged everyone
to be watchful. He reminded pedestrians and cyclists to wear reflective clothing or gear.
ADJOURN
Councilmember Duggan moved to adjourn.
Councilmember Norton seconded the motion.
Ayes: 3
Nays: 0
Absent: 2 (Petschel, Krebsbach)
Acting Mayor Povolny adjourned the meeting at 7:20 p.m.
____________________________________
Michael Povolny
Acting Mayor
ATTEST:
_______________________________
Lorri Smith
City Clerk
page 7
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Council Workshop
Tuesday, May 24, 2016
Pursuant to due call and notice thereof, a workshop of the Mendota Heights City Council was held at
City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 1:05 p.m. The following members were present:
Councilmembers Duggan, Norton, Petschel. Councilmember Povolny joined the meeting at 1:10 p.m.
PUBLIC SAFETY
a. Discussion of Use of Barbeque Grills on Townhouse Decks - City Administrator Mark McNeill, Fire
Chief John Maczko, and Fire Marshal Jim Lee provided the Council with background information
on the revised Code relating to grills on decks and patios. The ordinance had been changed in July
2015 to state that grilling within 15 feet of the structure is not allowed in any structure containing
three or more residential units.
Connie Roehrich, representing residents of the Ivy Keep and Ivy Hill Townhomes, was present to
discuss how this new revised ordinance affects them. There was discussion of installing a permanent
gas line to the grills, which would be allowed under this ordinance.
The Council discussed a possible compromise of no grilling within 8 feet of the building instead of
the current 15 feet as stated in the ordinance.
b. Police Study Follow-up – Police Chief Aschenbrener reviewed with the Council the
recommendations from the McGrath study and the suggested implementation process. The Council
reviewed proposed job descriptions for a new Captain position and a new Community Service
Officer position and the costs associated with each.
By consensus of the Council, the job descriptions for these two new positions, and proposals for
psychological services, will be brought forward to the Council.
FINANCIAL
a. Water Fees – Water Tower Fund Balance and 10% Surcharge - City Administrator Mark McNeill,
Finance Director Kristen Schabacker, and Public Works Director John Mazzitello discussed with the
Council the status of the Water Tower Fund balance. It was noted there is currently approximately
$1.4 million in the fund, which has been accumulated from revenues of the water surcharge and the
page 8
cell tower revenue. Mr. Mazzitello stated that, in an earlier conversation that he had had with City
Attorney Tom Lehmann, he had been advised that the revenue from the water bill surcharge can only
be used for infrastructure improvements. However, the revenue from the cell tower rents can be
used for any city need.
By Council consent, it was determined that the water surcharge of 10% will be left at this rate. The
Council agreed to revisit the use of the balance of the Water Tower Fund during discussions for the
FY17 Budget.
By Council consent, it was also agreed that a portion of the Water Tower Fund balance will be used
to fund the sump pump inspection program.
DEVELOPMENT
a. Village Lots Update – Concept Proposal – Administrator McNeill and Planner Nolan Wall
discussed with the Council a concept proposal for development of the three vacant lots at The
Village at Mendota Heights. During the past year, staff had explored the possible use of a restaurant
at this site. Mr. Ross Fefercorn, developer of The Village, had earlier provided a concept plan
which showed a continuation of the residential development at this site.
The Council expressed the desire to consider additional possibilities for the development of this
site, and directed staff to send out a Request for Proposals to solicit other proposals.
b. Solar gardens – City Administrator McNeill discussed with the Council a solar garden concept,
which would allow the City to enter into a subscription agreement to purchase solar-generated
electricity from a joint solar energy provider. He said that staff had recently received information
from GreenMark Solar regarding the possibility of having the City agree to be a part of a
community solar garden. Since GreenMark required a response by June, the Council concluded
they would not go forward with this proposal, but would like to consider this concept in the future.
PUBLIC WORKS
a. Sump Pump Implementation – Public Works Director John Mazzitello explained the proposed sump
pump inspection program. It was estimated that approximately 2100 to 2500 properties will need to
be inspected, to be certain that no clear water is being discharged into the city’s sanitary sewer
system. He said that homes built after 2001 will not need to be inspected, as they would be covered
under a newer building code. It is estimated that the inspections will take approximately 9 to 12
months; he estimated the cost of the program to be $180,000 to $220,000 to implement.
By Council consent, the draft ordinance and Inflow and Infiltration Policy will be brought forward
to a future Council meeting for consideration. The inspection program will allow two contacts with
the homeowner at no fee (an initial inspection and a final inspection), and that there would be
charged a fee for any additional homeowner contacts which are needed for compliance. This
charge will be added to the fee schedule.
page 9
b. Snow Plowing Policy – Public Works Director John Mazzitello presented a revised snow plowing
policy. One change being proposed is that snow plow operators will not be allowed to clear private
driveways or parking lots. In addition, a maximum of $50 reimbursement from the City for damage
to a mailbox will be included in the policy. Also proposed to be included will be damage to city
equipment from objects in the right of way will be the property owner’s responsibility.
The Council accepted the proposed changes and these will be brought forward to the Council for
approval.
c. Ash Tree Management Policy – Public Works Director John Mazzitello reviewed with the Council
an Ash Tree Management Policy. This policy is in response to a spreading infestation by the
Emerald Ash Borer insect in Minnesota. An inventory of the trees in Mendota Heights performed
in 2015 found more than 600 ash trees on City rights of way, with an additional 70 ash trees in the
City’s parks.
The policy states that any ash trees which are located in a developed right of way and showing signs
of decline will not be replaced. Ash trees located in city parks and showing signs of decline will be
evaluated for replacement on a tree by tree basis. Those trees in parks that are deemed valuable to
the park will be replaced with a non-ash species of tree, as funding permits.
The Council accepted the policy and this will be brought forward to a regular Council meeting for
action.
IT POLICY FOR COUNCIL
Assistant to the Administrator Tamara Schutta presented a letter received from the League of
Minnesota Cities discussing loss control topics. This was in conjunction with the League of
Minnesota Cities Insurance Trust property, liability and/or workers’ compensation program. They
completed a Data Security survey which included assessing the risks of data breaches, virus
contamination, hacker attacks, and employee misuse.
Recommendations from the survey included the City should develop a Social Media Policy. Staff
is currently reviewing a draft policy and will bring this forward to the Council.
She recommended that the City also develop a policy for the retention of records for the City’s
social media sites. Staff is reviewing the current Records Retention policy, and will include this in
a section in the Social Media Policy.
Ms. Schutta said that the City should also consider training employees and elected officials on the
importance of technology security and data retention. Staff has provided two training sessions in
the past for employees and will invite the Council to attend any future training sessions.
Finally, she recommended that the City should consider a policy to require all elected officials to
use a City provided email address. The consensus of the Council was for each Councilmember to
use a web based email account which is kept separate from their personal email.
page 10
ADJOURN
Mayor Krebsbach adjourned the meeting at 4:40 p.m.
____________________________________
Sandra Krebsbach
Mayor
ATTEST:
_______________________________
Lorri Smith
City Clerk
page 11
CITY OF MENDOTA HEIGHTS 1
DAKOTA COUNTY, MINNESOTA 2
3
PLANNING COMMISSON MINUTES 4
May 24, 2016 5
6
The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, May 24, 7
2016 in the Council Chambers at City Hall, 1101 Victoria Curve at 7:00 P.M. 8
9
The following Commissioners were present: Chair Litton Field, Jr., Commissioners Michael 10
Noonan, Doug Hennes, Mary Magnuson, and Brian Petschel. Those absent: Howard Roston and 11
Christine Costello. Others present were City Planner Nolan Wall and Public Works Director/City 12
Engineer John Mazzitello. 13
14
Approval of Agenda 15
16
The agenda was approved as submitted. 17
18
Approval of April 26, 2016 Minutes 19
20
COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER NOONAN TO 21
APPROVE THE MINUTES OF APRIL 26, 2016, AS PRESENTED. 22
23
AYES: 5 24
NAYS: 0 25
ABSENT: 2 (Roston, Costello) 26
27
Hearings 28
29
A) PLANNING CASE #2016-16 30
Mendota Mall Associates/Paster Properties 31
Mendota Plaza Second Addition Conditional Use Permit for Planned Unit Development 32
Amendment, Preliminary/Final Plat, and Wetlands Permit 33
34
City Planner Nolan Wall explained that an application was received for a Conditional Use Permit 35
for a Planned Unit Development Amendment, as well as Preliminary and Final Plat Applications, 36
and a Wetlands Permit. This hearing was publically noticed; however, the application is not ready 37
to move forward. 38
39
Since this was publically noticed and there could be members of the audience who wish to provide 40
comment, it was suggested that the public hearing be opened and public comments be heard. 41
However, staff would not be making a presentation on this application and the Commission was 42
requested to make a formal action by tabling the application and provide staff with instructions to 43
extend the 60-day timeline requirements under the Statute. 44
45
page 12
Chair Field opened the public hearing; however, there were no comments made by the public at 46
this time. 47
48
COMMISSIONER HENNES MOVED, SECONDED BY COMMISSIONER PETSCHEL, TO 49
TABLE PLANNING CASE 2016-16 AND EXTEND THE 60-DAY REVIEW TIMELINE. 50
51
AYES: 5 52
NAYS: 0 53
ABSENT: 2 (Roston, Costello) 54
55
B) PLANNING CASE #2016-11 56
All Energy Solar, 1002 Oxford Court 57
Conditional Use Permit 58
59
City Planner Nolan Wall explained that the applicant was seeking a conditional use permit to 60
construct a roof-mounted solar energy system at 1002 Oxford Court. He then shared an image of 61
the property located at the end of a cul-de-sac off of Walsh Lane. The property is surrounded by 62
R-1 properties; Victoria would be the nearest street to the east. 63
64
The City Council recently adopted Ordinance 485, which created standards for alternative energy 65
systems, as part of Planning Case 2015-34, which permitted solar energy systems as a conditional 66
use in all districts subject to a number of conditions. Planner Wall then reviewed the standards 67
and conditions required in relation to this request and Conditional Use Permits in general; and 68
shared how this application meets those standards and conditions. 69
70
There were no additional questions from the Commissioners. 71
72
Chair Field opened the public hearing. 73
74
Mr. John Allen, 1002 Oxford Court, came forward but had no comments to add to the report. 75
76
Mr. Brian Allen, 1642 Carroll Avenue, St. Paul, the contractor, came forward to answer questions 77
from the Commission. 78
79
Commissioner Noonan asked for clarification on the size and location of the solar panels. Mr. 80
Allen noted that the panels would cover less than the 80% maximum roof area as allowed in the 81
ordinance. 82
83
Commissioner Petschel asked if the framing network as the bonding path is the most common 84
method to use. Mr. Allen replied in the affirmative. 85
86
Mr. Brian Allen asked why Ordinance 485 was adopted as needing to go through a conditional use 87
permitting process as it sounds like everything is pretty well spelled out as to what is required for 88
the permit. If all of those things are met he questioned the need to come to the Planning 89
Commission and the City Council to gain approval for a permit when it could be a pretty standard 90
process. Chair Field replied that the City, in its wisdom, decided to handle it in this fashion. 91
page 13
Planner Wall noted that when the ordinance was brought forward that was the policy decision the 92
City Council made. Commissioner Noonan replied that when the ordinance was brought forward 93
it was something the City had no experience with and did not know what the reaction would be 94
from neighbors. Mr. Allen commented that the ordinance is pretty well spelled out and is well 95
written. He encouraged the Planning Commission to pass this information on to the Council to 96
make this a standard permitting process. 97
98
COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER MAGNUSON, TO 99
CLOSE THE PUBLIC HEARING 100
101
AYES: 5 102
NAYS: 0 103
ABSENT: 2 (Roston, Costello) 104
105
COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER HENNES, TO 106
RECOMMEND APPROVAL OF ALL ENERGY SOLAR CONDITIONAL USE PERMIT 107
BASED ON THE FOLLOWING FINDING OF FACT: 108
1. The project is compliant with the applicable City Code requirements. 109
AND WITH THE FOLLOWING CONDITIONS: 110
1. The applicant obtains a building permit prior to installation of the proposed solar energy 111
system. 112
2. If the proposed solar energy system remains nonfunctional or inoperable for a continuous 113
period of twelve (12) months, it shall be deemed to be abandoned and shall be deemed a 114
public nuisance. 115
3. If abandoned, the property owners shall remove the abandoned system, including the entire 116
structure and transmission equipment, at their expense after obtaining a demolition permit. 117
118
Commissioner Magnuson recommended that the application be corrected to include the accurate 119
numbers as to the size of the solar panels and the area of the roof to be covered. Staff agreed to 120
modify the staff report before it goes to the City Council. 121
122
Chair Field noted that this would come before the City Council at their Tuesday, June 7, 2016 123
meeting. 124
125
AYES: 5 126
NAYS: 0 127
ABSENT: 2 (Roston, Costello) 128
129
C) PLANNING CASE #2016-14 130
True North Solar, LLC, 701 Mendota Heights Road 131
Conditional Use Permit 132
133
City Planner Nolan Wall explained that the applicant was requesting a conditional use permit to 134
construct a roof-mounted solar energy system at 701 Mendota Heights Road, which is the ISD -135
197 Friendly Hills Middle School campus. 136
137
page 14
Planner Wall shared an image of the proposed project area location. The requirements and 138
conditions of this application are the same as was covered in the previous application [Planning 139
Case 2016-11]. However, the height of this proposed system would extend 17 inches above the 140
existing roof structure that it is located on; however, it is not the highest point of the roof itself. He 141
then explained how this application meets the requirements and conditions of the applicable 142
conditional use permit standards. 143
144
The Commission had no additional questions for staff. 145
146
Chair Field opened the public hearing. 147
148
Mr. Michael Kampmeyer, 260 Salem Church Road, Sunfish Lake of True North Solar, LLC in 149
Edina came forward but had no additional comments to add to the staff report. 150
151
Commissioner Hennes asked what percentage of the school’s energy needs would be met by 152
installing this solar system. Mr. Kampmeyer replied that he was unsure of the actual number of 153
kilowatt-hours, but it would most likely offset approximately 10%-15%. 154
155
Mr. Jim McLaughlin, 2480 Mendota Heights Circle, asked if the surrounding landscaping would 156
be impacted by the installation of these solar panels. Mr. Kampmeyer replied that the school and 157
thus the solar panel system is set far enough back from the road that no landscaping would be 158
impacted and the trees would be maintained. Mr. Kampmeyer also indicated that there would be 159
no trees removed from around the pond; there are actually no trees to be impacted now or in the 160
future that they can see. 161
162
COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER NOONAN, TO 163
CLOSE THE PUBLIC HEARING 164
165
AYES: 5 166
NAYS: 0 167
ABSENT: 2 (Roston, Costello) 168
169
COMMISSIONER HENNES MOVED, SECONDED BY COMMISSIONER NOONAN, TO 170
RECOMMEND APPROVAL OF THE CONDITIONAL USE PERMIT BASED ON THE 171
FOLLOWING FINDING OF FACT: 172
1. The project is compliant with the applicable City Code requirements 173
AND WITH THE FOLLOWING CONDITIONS: 174
1. The applicant obtains a building permit prior to installation of the proposed solar energy 175
system. 176
2. If the proposed solar energy system remains nonfunctional or inoperable for a continuous 177
period of twelve (12) months, it shall be deemed to be abandoned and shall be deemed a 178
public nuisance. 179
3. If abandoned, the property owners shall remove the abandoned system, including the entire 180
structure and transmission equipment, at their expense after obtaining a demolition permit. 181
182
183
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AYES: 5 184
NAYS: 0 185
ABSENT: 2 (Roston, Costello) 186
187
Chair Field noted that this would come before the City Council at their Tuesday, June 7, 2016 188
meeting. 189
190
D) PLANNING CASE #2016-12 191
Richard Dugan, 2165 Timmy Street 192
Variance Request 193
194
City Planner Nolan Wall explained that the applicant had submitted an application to reconstruct 195
a deck onto a single-family dwelling, which requires a variance setback from the applicable side-196
yard setback requirements. 197
198
Planner Wall shared an image of the property and described its location, zoning, and future land 199
use designation. 200
201
The previous property owner constructed the existing deck that wraps around the northwest corner 202
of the existing dwelling, into the side and rear yards. Based on the information provided by the 203
applicant, the existing deck is located approximately 2.5 feet from the northern boundary line in 204
the side and rear yard and is non-compliant with the current code requirements of a 10-foot setback 205
standard. Since the deck is proposed to be demolished and reconstructed the applicant was required 206
to seek the appropriate approvals necessary for any proposed encroachments into the required 207
setback areas. 208
209
Planner Wall then shared a site plan provided by the applicant. The applicant indicated that the 210
existing dwelling is located approximately 11 feet from the north property boundary line and it 211
contains a patio door that opens into the side yard to access that portion of the deck extending into 212
the rear yard. The existing deck does extend 8.5 feet from the dwelling into the side yard. The 213
proposed deck would extend 4 feet into the side yard for a length of 35 feet, which would require 214
a 3-foot variance. 215
216
Planner Wall then shared the standards of review and explained how this application meets those 217
standards. He also shared a recommended site plan to propose a different option for the 218
Commission’s consideration as staff contended that the portion of the proposed deck that 219
encroaches into the side yard setback – the four foot walkway to access the rear yard – could be 220
further reduced and that no variance is justified for the proposed deck that extends off of the west 221
side of the dwelling into the rear yard. 222
223
Staff recommended approval of the revised 2-foot variance request as proposed by staff and shown 224
in the revised site plan included in the packet with conditions. 225
226
Commissioner Hennes requested clarification that the applicant is rebuilding the entire deck area, 227
not just the walkway. Planner Wall confirmed that the entire deck area would be reconstructed. 228
229
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Commissioner Magnuson asked if the applicant is set on a particular size of the deck for square 230
footage purposes and also asked if the deck could be added onto in the opposite direction. Planner 231
Wall replied that as long as the applicant stays within the existing footprint they can come as far 232
in the opposite direction as they wanted to. 233
234
Commissioner Noonan asked if the original deck had a variance granted. Planner Wall noted that 235
staff was unable to find any record of a variance or permit granted for the existing deck. The house 236
was constructed in 1976 and the circumstances of the construction are unknown. 237
238
Chair Field opened the public hearing. 239
240
Mr. Richard Dugan, 2165 Timmy Street, came forward and explained that the deck was already in 241
existence when he purchased the home in 1987. He would like to rebuild the deck and stay within 242
the 10-foot setback; however, he feels that a three-foot walkway would look like an add-on 243
aesthetically. He is already giving up four or five feet and would like to keep as much of the 244
remaining as possible. A four-foot walkway would be more aesthetically-appealing. 245
246
Commissioner Hennes asked, beyond the issue of the walkway, how the applicant feels about 247
losing the portion of the larger deck area as proposed by staff. Mr. Dugan replied that he would 248
like to keep as much of the deck as possible but is willing to do whatever he has to do. He also 249
noted that he couldn’t add onto the opposite side as there is a patio there; however, he could 250
probably add a little bit to the west but that remains to be seen. 251
252
Commissioner Noonan asked the applicant to share how he uses the walkway between the side 253
door and the deck. Mr. Duggan replied that the access to the walkway is from the kitchen and 254
some furniture is stored there and when gatherings take place on the deck guests gather around on 255
that side. Basically it is usable space the way it is currently; however, even at four feet wide as he 256
proposed it could still be usable space to put furniture. Commissioner Noonan also asked for 257
confirmation that the proposal is to reduce that portion from eight feet to four feet in width. Mr. 258
Duggan confirmed that this was the case. 259
260
Commissioner Hennes asked where the other entrance to the deck [marked patio door on the plan] 261
opens up from. Mr. Dugan answered that it is from the dining room. Most guests prefer going 262
through the kitchen door rather than the dining room because of the location of the dining room 263
table. He also noted that the kitchen door opening onto a three-foot wide walkway would make 264
for a tight fit. 265
266
COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER PETSCHEL, TO 267
CLOSE THE PUBLIC HEARING 268
269
AYES: 5 270
NAYS: 0 271
ABSENT: 2 (Roston, Costello) 272
273
COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER HENNES, TO 274
RECOMMEND APPROVAL OF A THREE-FOOT VARIANCE REQUEST TO ALLOW 275
page 17
CONSTRUCTION OF A FOUR-FOOT WALKWAY FROM THE EXISTING PATIO DOOR 276
TO ACCESS THE SIDE YARD AND COMPLIANT PORTION OF THE PROPOSED DECK 277
IN THE REAR YARD BASED ON THE FOLLOWING FINDINGS OF FACT: 278
1. Construction of the proposed deck/walkway within the required setback to access the side 279
yard and compliant deck structure in the rear yard, through an existing above-grade patio 280
door, is a reasonable use of the property and meets the purpose and intent of the City Code 281
and Comprehensive Plan. 282
2. Due to the subject parcel’s existing conditions, a practical difficulty is demonstrated in 283
order to construct a walkway/landing within the required side yard setback to access a 284
compliant deck structure from within the existing dwelling and provide safe access to the 285
side yard. 286
3. As proposed, the request would significantly reduce the existing encroachment and would 287
not allow for useable deck space in the side yard or negatively impact the essential 288
character of the neighborhood. 289
AND WITH THE FOLLOWING CONDITION: 290
1. The proposed encroachment shall extend no further than four feet from the northwest 291
corner of the existing dwelling to provide access to the compliant portion of the proposed 292
deck in the rear yard. 293
2. Within one year of approval by the City Council, the applicant shall obtain a building 294
permit for construction of the deck. 295
296
Councilmember Noonan noted that he moved for the four-foot walkway is that it maintains the 297
elbow-room necessary for the kitchen door and provide for that passage. Most importantly, it 298
lessens an existing encroachment significantly and improves the situation while still providing the 299
functionality that has existed for 30-plus years. 300
301
Councilmember Petschel noted that a typical three-foot hallway has the access doors from the 302
rooms opening into the rooms and not into the hallway. The door swing is an important 303
consideration. 304
305
Planner Wall clarified his understanding was that the motion for consideration for the proposed 4-306
foot-wide walkway included staff’s recommendation that the encroachment only extend beyond 307
the corner of the house to access the rear yard deck, which would be constructed in conformance 308
with the setback requirements. Planner Wall also recommended the corresponding proposed 309
condition be revised. Commissioner Noonan affirmed staff’s understanding of the motion and 310
recommended revised condition. 311
312
AYES: 5 313
NAYS: 0 314
ABSENT: 2 (Roston, Costello) 315
316
Chair Field noted that this would come before the City Council at their Tuesday, June 7, 2016 317
meeting. 318
319
320
321
page 18
E) PLANNING CASE #2016-13 322
Scott and Nancy Knowlton/John Steenberg, 810/804 Ridge Place 323
Lot Split and Variance 324
325
City Planner Nolan Wall explained that the applicants were seeking approval to subdivide an 326
undeveloped portion of 810 Ridge Place to be combined with 804 Ridge Place. A lot split requires 327
City Council approval before being recorded by Dakota County. In addition, a variance is 328
necessary to create a parcel that is non-conforming to the required minimum lot width standard for 329
the applicable zoning district. 330
331
Planner Wall shared an image of the properties and described their location, zoning, and future 332
land use designation. 333
334
Currently, the property at 810 Ridge Place is 3.81 acres and the property at 804 Ridge Place is 4.81 335
acres. Planner Wall then shared an aerial view of the properties noting the location of the existing 336
dwellings. A copy of the survey was included in the Commission packet. 337
338
The property owners of 810 Ridge Place (Lot 6 on the survey) requested approval of a split of 339
1.95-acre parcel to sell to the property owner at 804 Ridge Place (Lot 7 on the survey). The subject 340
parcels would maintain the existing side yard setbacks along the interior lot line as well as the 341
existing lot widths on Ridge Place. Since the entirety of the existing lot line was not being adjusted, 342
the proposal was considered a lot split and not a lot line adjustment. If approved, the property in 343
question would be combined into Lot 7 and it would not intend to be developed at this time. 344
345
The City Code allows the subdivision of parcels provided that the resulting lots are compliant with 346
the requirements in applicable zoning district. In this case, the proposed lot split has no frontage 347
or a dedicated right-of-way and does create a temporary non-conformity with the R-1 district’s 348
minimum lot standards. The existing lot sizes and widths of the parent parcels would remain 349
compliant with the applicable standards. In order to ensure the non-conformity created by the 350
proposed lot split is eliminated within a reasonable amount of time, a condition of approval has 351
been included that requires the private property owner to combine and dissolve the property in 352
question into Lot 7 by October 31, 2016. 353
354
Specific to the variance request, Planner Wall shared the standards of review and explained how 355
this application meets those standards. 356
357
Chair Field asked what recourse the City would have if the condition stipulated that the property 358
owner be required to combine and dissolve the property no later than October 31, 2016 is not met. 359
Planner Wall replied that staff would follow-up to ensure that this is done in compliance with any 360
conditions that would be approved. However, if the Commission wished, staff could follow-up 361
with the City Attorney to have some kind of bond issued in association with the condition. 362
363
Commissioner Hennes asked for clarification on the purpose of this lot split, as it was his 364
understanding that the purchaser wishes to look out upon his backyard rather than the neighbor’s 365
back yard even though it all looks the same. Planner Wall replied that essentially that is the nature 366
of the request but he would defer to the applicant. 367
page 19
Commissioner Noonan suggested that an indication be provided to the County Registrar that a 368
deed would not be recorded until the combination and dissolution takes place concurrently. 369
370
Mr. Scott Knowlton, 810 Ridge Place, - the seller, came forward but had no additional comments 371
to add to the staff report. 372
373
Mr. John Steenberg, 804 Ridge Place, - the buyer, came forward and addressed the question raised 374
by Commissioner Noonan by replying that he has a big window overlooking the backyard. 375
Currently the view is great but he has no idea who would be living next door in the future and does 376
not wish to take the chance on that new neighbor putting in a fence and thereby obstructing his 377
view. He is just trying to head off a potential problem and retain the land he recreated on as a nine-378
year-old boy back in 1961 when his dad built the house. 379
380
When asked, Mr. Steenberg stated that he would have no problem with the stipulation that a deed 381
would not be recorded until such time as the lot lines are dissolved and recombined. 382
383
Additional discussions occurred with Mr. Steenberg and Mr. Knowlton as to the timing of the deed 384
being recorded as Mr. Knowlton would like to sell his home sooner rather than later as he is now 385
retired and would be moving. However, Mr. Steenberg would rather wait to have the deed 386
recorded after October 15 due to the timing of his real estate tax payment. 387
388
Mr. John Steenberg, 804 Ridge Place returned and, in regards to Condition #2 [The applicants 389
shall dedicate the required drainage and utility easements along the new interior side lot line, as 390
shown on the Certificate of Survey included in the application materials, with Dakota County], 391
commented that the first 162 feet of that diagonal is just immediately south of Ridge Place and is 392
part of the original line. That was platted in 1957 and all of the utilities are in there; everything is 393
in the street of Ridge Place and Wachlter and the 66-foot easement on Wachtler towards Highway 394
110. He has no problem with the drainage easement concept as everything is draining right now. 395
However, there are three mature oak trees within the 10-foot right-of-way in that front 162 feet. 396
He would hate to see those trees removed for any kind of an easement. Public Works Director/City 397
Engineer John Mazzitello replied that this easement is required by City Code as a requirement for 398
any new lot line being established and is a very common practice throughout the State when 399
properties are platted. However, it does not mean that there would be any activity down the 400
easement. Mr. Steenberg requested that if the time comes and the trees would be removed that 401
further discussion be had at the City Council level. 402
403
Chair Field opened the public hearing. 404
405
COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER HENNES, TO 406
CLOSE THE PUBLIC HEARING 407
408
AYES: 5 409
NAYS: 0 410
ABSENT: 2 (Roston, Costello) 411
412
page 20
COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER NOONAN, TO 413
RECOMMEND APPROVAL OF THE SUBDIVISION AND VARIANCE REQUESTS, BASED 414
ON THE FOLLOWING FINDINGS OF FACT: 415
1. The proposed subdivision request meets the purpose and intent of the City Code and is 416
consistent with the Comprehensive Plan. 417
2. The property in-question is not proposed to be split in order to create an additional 418
buildable lot. 419
3. The temporary non-conformity created by the proposed subdivision will be eliminated once 420
the property in-question is combined and dissolved by the property owner of Lot 7. 421
4. The proposed subdivision ensures that Lot 7 has ownership of the existing view-shed, 422
without constraining potential future improvements into the rear and side yards on Lot 6. 423
5. The proposed subdivision will have no visual impacts on the existing conditions of either 424
property and the new interior side lot line configuration will provide an alignment that is 425
consistent with the parcels to the north along Ridge Place. 426
6. Approval of the requests will not negatively impact the essential character of the 427
neighborhood. 428
AND WITH THE FOLLOWING CONDITIONS: 429
1. Upon closing on the sale of the property in-question, and no later than October 31, 2016, 430
the property owner shall be required to combine and dissolve the property into Lot 7 (804 431
Ridge Place). 432
2. The applicants shall dedicate the required drainage and utility easements along the new 433
interior side lot line, as shown on the Certificate of Survey included in the application 434
materials, with Dakota County. 435
AND WITH THE FOLLOWING RECOMMENDATION: 436
1. The City Attorney to give an opinion as to what recourse may be available if the lot lines 437
are not dissolved and incorporated into the property in the time allocated in Condition #1. 438
439
AYES: 5 440
NAYS: 0 441
ABSENT: 2 (Roston, Costello) 442
443
Chair Field noted that this would come before the City Council at their Tuesday, June 7, 2016 444
meeting. 445
446
F) PLANNING CASE #2016-15 447
Michael Hayes, 2305 Apache Street 448
Variance Request 449
450
City Planner Nolan Wall explained that the applicant was seeking to demolish and reconstruct an 451
addition to an existing single-family dwelling and requires a variance from the side yard setback 452
requirements in the R-1 zoning district. 453
454
Planner Wall shared an image of the property and described its location, zoning, and future land 455
use designation. A previous property owner constructed an addition onto the back of the garage, 456
which is to the side of the house near the southern property boundary line, which functions as the 457
side yard. The applicant has submitted a building permit application to demolish and reconstruct 458
page 21
that addition, which is 98 square feet, to accommodate a wheelchair access ramp into the dwelling 459
from the garage. 460
461
The existing attached garage does encroach 5.2 feet into the required side yard setback area; 462
however, no exterior improvements are being proposed or included as part of this project. The 463
proposed addition is to be reconstructed within the same footprint as the existing condition and 464
would encroach approximately 1.6 feet into the side yard and requires a variance. That 1.6 feet is 465
the greatest extent that it would encroach. Since the nonconforming condition is proposed to be 466
demolished and reconstructed the applicant is then required to seek the appropriate approvals 467
necessary for any proposed encroachment. 468
469
Planner Wall then reviewed the three standards of approval for a variance and explained how this 470
request meets those standards. 471
472
Mr. Michael Hayes, 2305 Apache Street, came forward and answered the question raised earlier 473
by stating that the area to be demolished is currently a tool room that they would be reconstructing 474
as an entryway for the wheelchair. He also noted that he purchased the property in July 2015 and 475
has no information on the original construction. 476
477
Chair Field opened the public hearing. 478
479
COMMISSIONER NOONAN MOVED, SECONDED BY COMMISSIONER PETSCHEL, TO 480
CLOSE THE PUBLIC HEARING 481
482
AYES: 5 483
NAYS: 0 484
ABSENT: 2 (Roston, Costello) 485
486
COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER PETSCHEL, 487
TO RECOMMEND APPROVAL OF PLANNING CASE 2016-15 BASED ON THE 488
FOLLOWING FINDINGS OF FACT: 489
1. Reconstruction of an addition onto the existing single-family dwelling is a reasonable use 490
of the property and consistent with the Comprehensive Plan. 491
2. The existing encroachment will not be expanded and the improvements are necessary to 492
reconstruct the addition in compliance with applicable code requirements. 493
3. Only a small portion of the existing addition is non-compliant with the 10-foot setback and 494
encroaches less than the existing attached garage. 495
4. Reconstruction of the addition in compliance with the setback requirements requires the 496
wheelchair ramp be moved inside the garage and does not allow adequate parking space 497
for a wheelchair-accessible vehicle. 498
5. The existing conditions were not created by the applicant and demonstrate a practical 499
difficulty in meeting the required setback in order to reconstruct the existing addition in 500
compliance with applicable codes. 501
6. The reconstructed addition’s roofline will now match the existing attached garage’s and 502
the wheelchair ramp will not be visible from outside the dwelling with the garage door 503
closed, which will not alter the essential character of the neighborhood. 504
page 22
AND WITH THE FOLLOWING CONDITIONS: 505
1. The proposed encroachment for the reconstructed addition shall not extend further than the 506
existing condition, as shown on the survey included in the application submittal. 507
2. Within one year of approval by the City Council, the applicant shall obtain a building 508
permit for construction of the proposed addition. 509
510
AYES: 5 511
NAYS: 0 512
ABSENT: 2 (Roston, Costello) 513
514
Chair Field noted that this would come before the City Council at their Tuesday, June 7, 2016 515
meeting. 516
517
G) PLANNING CASE #2016-17 518
Derwin Weightlifting, LLC, 2535 Pilot Knob Road 519
Conditional Use Permit 520
521
City Planner Nolan Wall explained that the applicant was seeking a conditional use permit to locate 522
a weightlifting training facility and vacant space within an existing multi-tenant building at 2535 523
Pilot Knob Road. City Code does allow commercial recreation uses by Conditional Use Permit in 524
the Industrial District. 525
526
Planner Wall shared an image of the property and described its location, zoning, and future land 527
use designation. Derwin Weightlifting, LLC provides weightlifting coaching and training for 528
athletes at various skill levels. They proposed to occupy approximately 1,400 square feet within 529
approximately 2,700 square feet of existing space next to Mendota Crossfit. Mendota Crossfit is 530
planning an expansion in to the remaining existing space and they have indicated that they do plan 531
to have some crossover training between those businesses. 532
533
The applicant suggested limited weekday operations from 5:00 p.m. to 8:00 p.m. and their 534
weekend hours have yet to be determined. Attendance has been indicated to vary from 10 to 15 535
people at a time. 536
537
Planner Wall shared the use amendments made to the ordinance earlier this year and explained 538
how this application would meet those use requirements. He also explained the standards of review 539
for a conditional use permit and how this application meets those standards. 540
541
Staff did propose to add a similar condition to that in-place for Mendota Crossfit, which limits 542
hours of operation from 5:00 a.m. to 12:00 a.m. 543
544
Mr. Brian Derwin, Owner of Derwin Weightlifting, LLC, 8035 Upper 145th St. W., Apple Valley 545
came forward but had no additional comments to add to the staff report. 546
547
Chair Field opened the public hearing. 548
549
page 23
COMMISSIONER HENNES MOVED, SECONDED BY COMMISSIONER PETSCHEL, TO 550
CLOSE THE PUBLIC HEARING 551
552
AYES: 5 553
NAYS: 0 554
ABSENT: 2 (Roston, Costello) 555
556
COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER NOONAN, TO 557
RECOMMEND APPROVAL OF THE CONDITIONAL USE PERMIT BASED ON THE 558
FOLLOWING FINDING OF FACT: 559
1. The proposed use is compliant with the applicable City Code requirements and the use is 560
consistent with the Comprehensive Plan. 561
AND WITH THE FOLLOWING CONDITIONS: 562
1. All training and associated activities shall be conducted entirely within an enclosed 563
building. 564
2. Outdoor storage and display of materials is prohibited. 565
3. A sign permit shall be required prior to installation of any additional tenant signage on the 566
subject parcel/building. 567
4. A building permit shall be required prior to any applicable demolition or build-out of the 568
proposed tenant space. 569
5. The hours of operation will be limited to 5:00 a.m. to 12:00 a.m. 570
571
AYES: 5 572
NAYS: 0 573
ABSENT: 2 (Roston, Costello) 574
575
Chair Field noted that this would come before the City Council at their Tuesday, June 7, 2016 576
meeting. 577
578
Verbal Review 579
580
Planner Wall gave the following verbal review: 581
582
PLANNING CASE #2016-08 583
Evergreen Knolls 4th Addition, Preliminary and Final Plat 584
• Approved by the City Council as recommended by the Planning Commission 585
586
PLANNING CASE #2016-09 587
City of Mendota Heights, City Code Amendments concerning the aircraft noise attenuation 588
ordinance 589
• Approved by the City Council as recommended by the Planning Commission 590
591
PLANNING CASE #2016-10 592
Administrative Wetlands Permit for a fence at 605 Hampshire Drive 593
• Approved by staff in compliance with the applicable codes 594
595
page 24
PLANNING CASE #2016-18 596
Critical Area Permit for replacement of an accessory structure at 1081 Douglas Drive 597
598
The ordinance does allow for certain minor developments to be exempt from certain standards 599
within the critical area regulations, one of which being a public hearing before the Planning 600
Commission for minor development or minor improvements, which this qualified as. Therefore, 601
this application was taken directly to the City Council 602
• Approved by City Council 603
604
Staff Announcements 605
606
• In regards to the DNR’s Mississippi River Corridor Critical Area rulemaking process, the 607
DNR is holding open houses. They have reached a point where they have a draft document 608
that looks much like what was reviewed by the Commission approximately one year ago. 609
The open houses are scheduled for June 14 at 4:30 p.m. in Hastings; June 15 at 4:30 p.m. 610
in Anoka; and June 16 at 10:00 a.m. in Minneapolis. Additional information can be found 611
on the DNR’s website. Residents living in the Critical Area were encouraged to seek out 612
additional information on how this would impact their properties. 613
• The Annual Clean-up Day was held on Saturday, May 7 with perfect weather. 373 vehicles 614
came through, which is the highest participation recorded. Still waiting for numbers to be 615
received as to how much material was collected. 616
• Saturday, June 4 is the Annual Park Celebration at Mendakota Park, preceded by the 617
Mendota Heights 5K. If not open already, registration will be open next week. 618
• 2016 Road Reconstruction Project will be in full swing by the time the Commission meets 619
in June. This project includes the reconstruction of Mendota Road, the frontage road off 620
of Highway 110 on the north side, between Oak Street and Delaware. Along with that the 621
pavement in the Warrior Drive subdivision will be rehabilitated. 622
• Dodd Road Corridor Study is underway. 623
624
Adjournment 625
626
COMMISSIONER MAGNUSON MOVED, SECONDED BY COMMISSIONER PETSCHEL, 627
TO ADJOURN THE MEETING AT 8:50 P.M. 628
629
AYES: 5 630
NAYS: 0 631
ABSENT: 2 (Roston, Costello) 632
633
page 25
REQUEST FOR COUNCIL ACTION
DATE: June 7, 2016
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA - Public Works Director/City Engineer
SUBJECT: Updated Snow Plow Policy
COMMENT:
INTRODUCTION
Council is asked to review the attached draft Snow Plow Policy, discuss, and provide comments
and direction to staff. If acceptable, the Policy would be brought forward to Council for formal
adoption at an upcoming regularly scheduled meeting.
BACKGROUND
The last revision to the City’s Snow Plow Policy took place in 2006. Since it has been nearly 10
years since that adoption, staff believes a review of the policy is warranted. The attached draft
Snow Plow Policy remains largely consistent with the previous policy and past practices. There
are, however, some changes in the policy worthy of note:
1. IV-D-5 – Snow Plowing Procedures: Plow operators are not to clear private driveways or
private parking lots under the draft policy. However, in the past, in order to be
responsive to individuals who had requested additional assistance (often due to health or
physical limitations) it was not uncommon for snow plow support crews (pick-up trucks)
to clear winds rows left by the larger plows from driveway aprons for a limited number of
property owners (perhaps 50-60 city-wide) who had made that request. The past several
winters we have received complaints about the inconsistencies of this practice, and are
seeking to address those concerns. In addition, we recently replaced our plow blades, and
the new blades are gouging driveway aprons, causing repairs to be done by the City.
2. XI-C – Property Damage: Consistent with past practice, mailbox replacement policy is
being added to the Snow Plow Policy. Under the draft policy, if a mailbox is damaged by
being struck by a plow, the City will repair or replace the mailbox. If the homeowner
wishes to make repairs/replacement themselves, the City would reimburse the property
owner up to $50 for a new post and $50 for a new mailbox. Mailboxes not installed in
accordance with City and US Postal Service standards would not be eligible for
reimbursement.
3. XI-D – Property Damage: Objects in the Right-of-Way (lights, landscape boulders,
monuments, etc.), without prior permission from the City, that are struck by a snow plow
would not be the responsibility of the City to repair/replace. Damage to the snow plow,
or other City equipment from striking an object in the Right-of-Way may be the
page 26
responsibility of the property owner to repair/replace. Obstructions in the Right-of-Way
are already prohibited by City Code Title 8, Chapter 2.
BUDGET IMPACT
No budget impacts are anticipated as a result of adopting this policy.
RECOMMENDATION
Staff recommends City Council adopt the attached Snow Plow Policy. This action requires a
simple majority vote.
page 27
CITY OF MENDOTA HEIGHTS
SNOW PLOWING POLICY
May 24, 2016
I. INTRODUCTION
The City of Mendota Heights shall remove snow and ice in accordance with the provision
set for the in this policy.
II. OBJECTIVE
It is the goal of the City of Mendota Heights to restore mobility to the City as quickly as
possible under all snowfall events.
III. INITIATING SNOW AND/OR ICE CONTROL OPERATIONS
A. Snow Emergency will be declared when a minimum of two (2) inches of snow is
received or if there is a high probability of a two (2) inch or greater snowfall; snow
emergency is to remain in effect until streets have been plowed full-width (curb-to-
curb).
B. Snow removal of two (2) inches or more will begin as soon as possible after the
snowfall ends, or as otherwise determined by the Public Works Superintendent or the
Public Works Director.
C. When snow accumulations reach two (2) inches or more and the snow has not
stopped, snow removal operations will begin when appropriate and practical with the
objective to get City main roads cleared and treated for safe travel before the morning
rush hour traffic begins.
D. Drifting snow may initiate snow removal operations if the drifts are causing a
problem for travel.
E. Removal of extraordinary snowfalls will be conducted in such a fashion as to restore
City mobility as soon as possible
F. Conditions may necessitate initiation of ice control operations if ice buildup is
adversely affecting travel
G. Initiation may take place based on timing of snowfall in relation to peak hour traffic
times in the City.
IV. SNOW PLOWING PROCEDURES
The objective of snow plowing is to do so in such a manner as to minimize any traffic
obstructions; in general, in order to attain this objective, the following procedures will be
implemented as part of the City’s snow removal operations:
A. Streets:
1. On standard residential streets, the snow will be removed by two (2) passes of the
snow plows in each direction.
page 28
2. On collector streets where the pavement is wider than standard residential streets,
the center of the roadway will be plowed first. Remaining snow will then be
pushed from left to right. Snow discharges shall go onto the boulevard area of the
street Right-of-Way.
3. When a plow vehicle travels across a bridge, the driver shall slow down to
prevent snow from going over the bridge guards if at all possible.
4. In times of unusually heavy snowfall, streets will not always be able to be
immediately and completely cleared of snow.
5. Plowing of cul-de-sacs will start at approximately the same time as through
streets, and will be completed along with the through streets to the maximum
extent practical within established plowing priorities.
6. Snow plow routes will be determined for each area of the City based on timing
and efficiency; routes will be reviewed on an annual basis.
B. Street Boulevards:
Winging boulevard snow accumulations will occur as follows:
1. Winging will not be performed on street boulevards unless the snow depth has
accumulated in excess of four (4) feet above the street grade.
2. Winging will be performed in a manner so as to reduce the berm at curbside to a
heights approximately 2.5 feet above the street grade, and not greater than
approximately six (6) feet from the edge of the paved street into the boulevard.
3. Winging operations will be conducted within the operators’ best efforts to avoid
damaging boulevard areas including visible or properly marked landscaping, turf,
or other private property properly licensed and located within the boulevard.
4. In accordance with Mendota Heights City Code Title 8, Chapter 2, encroachments
and obstructions within the City Right-of-Way are prohibited. Any such objects
or landscaping located within City Right-of-Way not properly marked, and not
properly permitted or exempted, will not be repaired or replaced by the City if
damaged during snow/ice removal operations. Damage to City equipment from
such encroachments and obstructions may become the adjacent property owners’
responsibility for repair and/or replacement.
5. To maintain adequate visibility and site distance, snow depth at intersections
should not exceed approximately 3.5 feet in height above the street grade.
Corners should be cleared back to a depth of approximately 2.5 feet for a distance
of 30 feet along the curb line.
C. Trails:
1. City Trails will be cleared in a similar manner as the streets are cleared; and,
when resources allow, will be cleared at the same time as the streets. When
resources are not available, the streets shall take priority.
2. Trails will be cleared in the same plow areas as the streets with schools, places of
worship, and other public gathering places taking priority within each designated
plow area.
3. Parking lots in parks are to be cleared after completion of the trail network unless
the parking lot is directly connected to a trail.
page 29
D. Operator Instructions:
1. In general, operations will avoid the following:
a. Jumping of curbs while turning corners
b. Plowing beyond the paved surface except when performing winging
operations.
c. Pushing or dumping snow in private driveways, except for the wind row berm
that collects from normal plowing operations.
d. Pushing or dumping snow on fire hydrants or other public safety apparatus,
except for the wind row berm that collects from normal plowing operations.
2. Any damage to private or public property (Fire hydrants, landscaping, mailboxes,
fences, etc.) is to be reported to the Public Works Superintendent, or other
designated supervisor.
3. Drivers are to exercise care when entering intersections and while engaged in
snow and ice control operations.
4. Drivers are to wear seat belts at all times as required by law, and shall abide by
the provisions of the City of Mendota Heights Vehicle Use Policy
5. Operators are not to clear private driveways or parking lots (including wind row
berms) under any circumstances.
V. SNOW STOCKPILE REMOVAL
The Public Works Director, Public Works Superintendent, or Road & Bridge Lead-
person will determine when snow will be removed by truck from any given area. Such snow
removal will occur in areas where there is no more room on the boulevard for snow storage and
in areas where accumulated piles of snow create hazardous conditions as determined by the
individuals listed above. Snow removal operations will not commence until other snow plowing
operations have been completed. Snow removal operations may also be delayed depending on
weather conditions, personnel, and budget availability. The snow will be removed and hauled to
a pre-designated snow storage area. The snow storage area will be located so as to minimize
environmental impacts.
VI. PRIORITIES & SCHEDULE
The City has classified City streets based on the street function, traffic volume,
connectivity, and importance to the mobility and welfare of the overall community. Those
streets classified as “snow plow routes” will be plowed first. These higher volume streets, which
connect major sections of the City, provide access for emergency fire, police, and medical
services. Plow routes and priorities will be reviewed on an annual basis.
Generally, the streets listed below will be plowed first:
A. Plow Routes South of Highway 110 (East)
Mendota Heights Road
Decorah Avenue
Huber Drive
South Plaza Drive
Lake Drive
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B. Plow Routes South of Highway 110 (West)
Mendota Heights Road
Northland Drive
Lemay Lake Road
Center Point Curve
Wagon Wheel Trail
Pilot Knob Road (North of Highway 13)
C. Plow Routes North of Highway 110 (Central Area)
Marie Avenue
Victoria Road
Victoria Curve
Douglas Road
Warrior Drive
Market Street
Mendota Road (Highway 110 Frontage Road)
D. Plow Routes North of Highway 110 (North Area)
Chippewa Avenue
Sylvandale Road
Emerson Avenue
Maple Park Drive
Ivy Falls Avenue
Other major roadways in the City are under the jurisdiction of either the State of
Minnesota (I-35E, I-494, Highway 55, Highway 13, Highway 110, Dodd Road) or Dakota
County (Delaware Avenue, Lexington Avenue, Wentworth Avenue, Wachtler Avenue, Pilot
Knob Road – south of Highway 13) and are plowed in accordance with their specific snow and
ice removal policies.
VII. WORK SCHEDULE
In severe snow emergencies, equipment operators may be required to work in excess of
their regular work hours. To help ensure safe driving operations for snow removal, operators
will take a 15 minute break every two (2) hours with a half-hour meal break after four (4) hours.
VIII. WEATHER CONDITIONS
Snow and Ice control operations may be delayed or suspended when weather conditions
severely jeopardize the safety of City employees and equipment. Factors that may delay snow
and ice control operations include severe cold, significant wind, limited visibility, and severely
treacherous road conditions.
IX. LIMITED USE OF CHEMICAL AGENTS
The City will use salt, sand, and other chemicals where hazardous ice and slippery
conditions exist. The city is concerned about the effect these substances may have on the
environment, and for that reason will attempt to limit their use where possible.
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X. SIDEWALKS
The City will not remove snow and ice from concrete sidewalks in the City except for
those portions of designated trails where concrete was determined to be a better paving surface.
Adjacent property owners are responsible, by City Code, to have concrete sidewalks cleared of
snow and ice within 24 hours of the end of a snowfall.
XI. PROPERTY DAMAGE
A. The City accepts responsibility for turn damage to boulevard areas damaged directly by
plow blade, wing plow, or other piece of City equipment. Mailboxes, lights, etc. should
be installed according to City and other regulatory agency policy and should be installed
properly to withstand the impact of snow rolling of the end of a snow plow or wing plow.
Repair of damage caused by snow impact is the responsibility of the residents and/or
adjoining property owners.
B. The City will repair, replace, or reimburse property owners in those instances, with the
exception of those listed above, where the City in responsible for damage. The City will
have the option of repair, replace, or determine solely at the City’s discretion those
instances where the City may reimburse the property owner the cost of materials. Lawns
damaged by City equipment will be repaired by sodding or topdressing and seeding to
match the existing lawn. Residents are encouraged to assist with lawn repairs. Unless
deemed excessive by the Public Works Department, salt damage of lawns will not be
repaired by the City.
C. Mailboxes damaged by impact from City equipment will be repaired or replaced by the
City. If the property owner wishes to replace the mailbox themselves, the City may
reimburse the property owner up to $50 for a new post and $50 for a new mailbox.
Mailboxes not installed in accordance with the City mailbox installation policy shall not
be eligible for reimbursement.
D. Physical obstructions (Lights, driveway monuments, landscape boulders, etc.) are not
allowed within the City Right-of-Way under Mendota Heights City Code Title 8, Chapter
2. Existing obstructions need to be permitted through the City and properly marked
(flagged) so plow drivers can see where the obstructions are. If such an obstruction is
struck by a snow plow, wing plow, or other City equipment, the City is under no
obligation to repair, replace, or otherwise reimburse the property owner. Damage to City
equipment from a Right-of-Way obstruction may be the property owners’ responsibility
to reimburse the City for repairs.
XII. RESPONSIBILITY OF RESIDENTS/PROPERTY OWNERS
Residents and property owners also have certain responsibilities for snow and ice control.
These include:
A. Clearing of their own driveways (including wind rows deposited by City plows).
B. Keeping trash cans at least two (2) feet behind the curb and on their driveway apron.
C. Clearing around their mailboxes.
D. Clearing around fire hydrants.
E. Removal of large piles of snow that obstruct vision into and out of driveways.
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F. Clearing of responsible area is to be done so as to not deposit snow into the street or
across the Right-of-Way.
Snow plowing can cause additional snow to be deposited upon driveway
approaches/aprons and around road side obstacles. Operators are instructed to attempt to
minimize these instances; however, sometimes snow being deposited in these areas is
unavoidable. Residents should be aware they may have to clear their driveways a second time
after their street has been plowed once, depending on the snowfall.
Repair and/or replacement of bushes and other landscaping material which has been
installed within the City’s boulevard Right-of-Way area are the responsibility of the property
owner if damage occurs from snow plowing activity. Sand that has been deposited in the
boulevard area by plowing operations is also the responsibility of the property owner.
XIII. POLICY INFORMATION
The snow plowing policy, mailbox installation policy, and on street parking policy will
be included on the City’s website and an annual article will be placed in the City’s newsletter,
the Heights Highlights. The phone numbers for City Hall and Public Works Garage will be
provided. The media will be notified of when the City declares a snow emergency.
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REQUEST FOR COUNCIL ACTION
DATE: June 7, 2016
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA - Public Works Director/City Engineer
SUBJECT: Ash Tree Management Policy
COMMENT:
INTRODUCTION
Council is asked to review the attached draft Ash Tree Management Policy, discuss, and provide
comment and direction to staff. If acceptable, the Policy would be brought forward to Council
for formal adoption at an upcoming regularly scheduled meeting.
BACKGROUND
In the spring of 2015, the Emerald Ash Borer (EAB) was discovered in Mendota Heights.
Dakota Count had already been on the quarantine list from the Department of Agriculture (DOA)
since 2013 when the EAB was discovered in Lebanon Hills Regional Park in Eagan.
In response to the discovery of the EAB, City staff has developed the attached draft Ash Tree
Management Policy. The policy maintains past practices with respect to both boulevard trees
and park trees. Boulevard ash trees are to be removed as needed, based on health and condition,
and are not to be replaced. Park ash trees are to be evaluated on a tree-by-tree. The policy also
states that the City will not regulate or manage ash trees on private property, and that these ash
trees are the responsibility of property owner.
Lastly, the draft policy states that in areas where the City determines replacing a removed ash
tree is warranted, that the species of trees planted in any given area have varying speciation.
BUDGET IMPACT
The tree removal budget in both the Street Division and Park Maintenance Division were
increased to $25,000 and $15,000 respectively for the 2016 budget in anticipation of increased
removals. The adoption of the Ash Tree Management Policy should not significantly alter the
budgeted amounts.
RECOMMENDATION
Staff recommends City Council adopt the attached Ash Tree Management Policy This action
requires a simple majority vote.
page 34
CITY OF MENDOTA HEIGHTS
ASH TREE MANGEMENT POLICY
May 24, 2016
I. INTRODUCTION
The City of Mendota Heights has been identified by the Minnesota Department of
Agriculture as a municipality where infestation by the Emerald Ash Borer (EAB) is
confirmed.
II. OBJECTIVE
It is the goal of the City of Mendota Heights to maintain the aesthetic appeal of the City,
and to provide for safety concerns while addressing ash trees as they become infested.
III. ASH TREE INVENTORY ESTABLISHED
In August of 2015, The City completed an inventory of ash trees on property which is
owned by the City. These include ash trees in developed street Right-of-Way as well as
ash trees located within City owned park property. The inventory found more than 600
ash trees on City Rights-of-Way, and an additional approximately 70 ash trees in the
City’s parks.
IV. ASH TREES IN DEVELOPED CITY RIGHT-OF-WAY (BOULEVARD TREES)
To be consistent with past practices for tree removal within developed Right-of- Way
(boulevard trees), the City will remove ash trees within the boulevards as they show signs
of decline or die for any reason (EAB-related or not). These trees will not be replaced by
the City. If adjoining property owners wish to replace the removed tree, they are free to
do so by planting a replacement tree on the private side of the Right-of-Way line at their
own expense.
V. ASH TREES ON CITY OWNED PROPERTY (INCLUDING PARKS)
Ash trees located on City owned property (including established parks) will be managed
similarly to boulevard trees, except that ash trees located within the City parks will be
evaluated for replacement on a tree-by-tree basis. Those trees deemed valuable to the
park will be replaced with a non-ash species of tree in accordance with Section VI, as
funding permits.
VI. SPECIATION DIVERSITY
To prevent, or minimize the potential for future spread of disease or parasites among tree
species, the City will strive to the maximum extent practicable not to plant trees of the
same species within the same City-owned property (including parks). By varying the
speciation of trees, it becomes less likely that a parasitic-born disease will migrate from
tree to tree and impact all the tree coverage on a given piece of property.
page 35
VII. ASH TREES ON PRIVATE PROPERTY
The City will not require any actions of residents for the management of privately owned
ash trees beyond what is already adopted in City Code. Management of privately owned
ash trees shall be considered the same as any other privately owned landscape
management. The City will provide contacts and information about ash tree management
and the EAB from the Minnesota Department of Agriculture to residents upon request.
VIII. POLICY INFORMATION
Information regarding the City’s Ash Tree Management Policy will be included on the
City’s website. An annual article will be placed in the City’s newsletter, the Heights
Highlights. Contact information for the City will be provided.
page 36
Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Dave Dreelan, Assistant Fire Chief SUBJECT: April 2016 Fire Synopsis
COMMENT:
Fire Calls
The department responded to 18 calls for the month. The majority of calls were classified as
false alarms or good intent calls. Three of the calls were residential in nature, and four were
commercial alarms. There were three EMS calls, one utility check (gas leaks or power lines), two
mutual aid calls, two appliance fires, one grass fire, one injury accident and one technical rescue
call.
Monthly Department Training
The members of the department reviewed the tactical considerations and department procedures
for grass and brush fires. Firefighters also preplanned areas in which these fires are likely to
occur.
Monthly Squad Training
The squad training for the month was a drill that we call single engine operations. The drill is
designed to reinforce all the tactical skills and operations needed that a crew of five firefighters
on one engine would have to address should they arrive at a working fire and no other apparatus
was expected to arrive for several minutes. This is a hands-on drill where the crews lay a supply
line from the hydrant, position the apparatus for the fire attack, and advance the attack line into a
structure.
page 37
MENDOTA HEIGHTS FIRE DEPARTMENT
APRIL 2016 MONTHLY REPORT
FIRE CALLS NO. 16047 -16064 NUMBER OF CALLS:18
FIRE ALARMS DISPATCHED:NUMBER STRUCTURE CONTENTS MISC.TOTALS TO DATE
ACTUAL FIRES
Structure - MH Commercial $0
Structure - MH Residential 1 $8,000 $2,000 $10,000
Structure - Contract Areas $0
Vehicle - MH $0
Vehicle - Contract Areas $0
Grass/Brush/No Value MH
Grass/Brush/No Value Contract TOTAL MONTHLY FIRE LOSSES
MEDICAL
Assist 3 $0 $8,000
Extrication
HAZARDOUS SITUATION FIRE LOSS TOTALS MENDOTA HEIGHTS
Spills/Leaks
Arcing/Shorting ALL FIRES, ALL AREAS (MONTH)$8,000 $10,000
Chemical
Power Line Down MEND. HTS. ONLY STRUCT/CONTENTS $8,000
FALSE ALARM
Residential Malfunction 1 MEND. HTS. ONLY MISCELLANEOUS $2,000
Commercial Malfunction 1
Unintentional - Commercial 1 MEND. HTS. TOTAL LOSS TO DATE $10,000
Unintentional - Residential 1
Criminal BILLING FOR SERVICES
GOOD INTENT
Smoke Scare 1 AGENCY THIS MONTH TO DATE
Steam Mistaken for Smoke
Other 7 MN/DOT $0
MUTUAL AID 2 MILW. RR $0
CNR RR $0
TOTAL CALLS 18 OTHERS:
$0
LOCATION OF FIRE ALARMS:TO DATE LAST YEAR
TOTALS:$0 $0
MENDOTA HEIGHTS 14 47 64
MENDOTA 0 3 0 FIRE MARSHAL'S TIME FOR MONTH
SUNFISH LAKE 0 3 4
LILYDALE 2 6 4 INSPECTIONS 32.5
OTHER 2 5 6
INVESTIGATIONS 0
TOTAL 18 64 78
RE-INSPECTION 0
WORK PERFORMED HOURS TO DATE LAST YEAR
MEETINGS 2
FIRE CALLS 343 1021 1374.5
MEETINGS 43 139 131 ADMINISTRATION 18
DRILLS 178.5 682 608
WEEKLY CLEAN-UP 39 159.5 140 SPECIAL PROJECTS 3
SPECIAL ACTIVITY 267.5 834.75 854.5
ADMINISTATIVE 0 0 0 TOTAL 55.5
FIRE MARSHAL 55.5 194.5 166
TOTALS 926.5 3030.75 3274.0 REMARKS:SEE OTHER SIDE FOR SYNOPSIS
page 38
FIRE-RESCUE INCIDENT OF INTEREST
DATE: April 22, 2016 TIME: 17:28 ADDRESS: 648 Kirchner (originally)
(actually the base of Ivy Falls)
DETAILS: Mendota Heights Fire (MHFD) was paged to assist HealthEast with removal of a
patient who had fallen from a cliff. Police advised us to make entrance via RR tracks at Pool &
Yacht. St. Paul Park Rangers arrived with an ATV and took 2 HealthEast medics along the RR
tracks. MHFD ATV 10 followed but the crew was forced to abandon the ATV due to the terrain.
The crew modified their equipment to rope and rigging equipment, a stokes basket, and continued
on foot. All other assembled fire units were advised to relocate to Falls Drive.
Upon arrival at the falls, a 16 year old male victim was located with head injuries and lower
abdominal injury and was not mobile. The crews were split with two members assisting
HealthEast in packaging the victim in the stokes basket and the other two worked with Chief 2
who assisted with rope set-up in conjunction with the additional crews that had been reassigned to
Falls Drive due to the steep terrain to get the patient back to the upper area of the falls.
In the end, two rope pulley systems were set up to allow for a change in direction and the victim
was removed with the combination of firefighter support and rope assistance.
First arriving: Engine 11 (S. Goldenstein, J. Taylor, D . Bogg, DJ Goldenstein, M. Winters)
R10 (G. Skjerven, J. Mendez, P. Bietz, D. Johnson) U10 (D. Winge, C. Lane, F. Hazzard). Ch 2,
B10 (J. Boland, H. Heidelberg, J. Miller)
RESPONSE TIME: 11 Minutes
MHFD RESPONDING UNITS: ASSISTING AGENCIES:
Engine Companies: E-11 EMS: HealthEast
Ladder Companies: Red Cross: No
Support Units: U10, ATV, Salvation Army: No
Rescue Companies: R10 Public Works: No
Chief Officers: Ch 2 State FM: No
Saint Paul Parks Rangers
SECTOR OFFICERS: Goldenstein (Command), Miller (Staging Division).
Mendota Height Fire Department
2121 Dodd Rd
Mendota Heights, MN 55120
page 39
MEETING DATE: June 7, 2016
TO: Mayor, City Council and City Administrator
FROM: Tamara Schutta, Assistant to the City Administrator/HR Coordinator
SUBJECT: Personnel Action Items
Item 1: Resignation of Accounting Clerk
Hristo Galiov, Accounting Clerk has notified us that he has accepted another position. Hristo’s
last day of regular employment was June 3, 2016.
The City would like to thank Hristo for his contribution and service to the City of Mendota
Heights. Over the past 4+ years, Hristo has been a valuable part of the Accounting team and a
tremendous asset to the City. We have a deep appreciation of Hristo’s work.
City staff recommends the City Council accept Hristo Galiov resignation as regular Accounting
Clerk effective June 3, 2016. This action requires a simple majority vote.
Item 2: Accounting Clerk Position
City staff met to review and discuss the vacant Accounting Clerk Position. The primary
functions of the Accounting Clerk position is to perform a variety of duties including accounts
payable, payroll, and accounts receivable. Staff is proposing changing the position from full-time
to a part-time position (Tuesday/Wednesday/Thursday - 24 hours a week). Staff would review
the Accounting Clerk position after six months to evaluate the efficiency of the part-time
position. If staff determines the part-time position is at the right staffing levels for the Finance
Department, we would explore other staffing alternatives for the remaining .4 time (16 hours).
Attached is a copy of a revised Accounting Clerk position description for your review.
The Accounting Clerk position is assigned to pay grade 14 on the 2016 Employee Position
Placement/Pay Classification Plan. The 2016 pay grade 14 range is $22.55 - $27.13 per hour.
City staff recommends that City Council approve revised position description and authorize staff
to begin the recruitment process for a part-time Accounting Clerk position to fill the vacancy
within the department. The hiring process will begin with an application, testing, interviews and
conditional offer.
page 40
Item 3: 2016 Parks and Recreation Temporary Seasonal Hires
City staff are wrapping up the 2016 Parks and Recreational summer hiring. Conditional job
offers were made and background checks competed. Staff is recommending the following
individuals for employment for the 2016 summer season:
Position Name Rate of Pay Effective Date
Par 3 Clubhouse Worker Taylor Spreeman $9.00 June 1, 2016
Recreation Assistant Zoe Lindgren $9.75 June 1, 2016
Recreation Assistant Mauricio Aguirre-Martin $9.75 June 1, 2016
Recreation Assistant Maricella Thelen $9.75 June 1, 2016
BUDGET IMPACT
Funding for personnel actions items are provided for in the 2016 budget.
RECOMMENDATION
Staff recommends that the Mendota Heights City Council approves the action requested above
these three items.
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CITY OF MENDOTA HEIGHTS
TITLE: ACCOUNTING CLERK
Part-Time (24 hours)
Department:
Administration
Accountable To:
Finance Director
Class Code:
Non-Exempt
Primary Location:
City Hall
Normal Hours:
Tues – Thurs
8:00 a.m. to 4:30 p.m.
Date of Last Revision:
June 7, 2016
Job Purpose:
The part-time Accounting Clerk performs a variety of duties including accounts
payable functions, payroll functions, accounts receivable functions and is
responsible for entering and providing budget information. The position is also
responsible for reconciling, entering and reporting of Par 3 golf course financials;
responsible for bank deposits; responsible for monthly, quarterly and yearly
financial reporting as directed by Finance Director and performing other
miscellaneous accounting functions as required.
Duty
No.
Essential Duties
1. Accounts Payable
• Perform accounts payable functions to include coding of invoices,
verifying proper authorization, verifying sales tax, verifying
payment history, entering invoices into fund accounting system,
verifying and posting entries, preparing claims list for system and
manual checks, preparing system checks, delivering claims
checks once approved and verified, maintaining and updating
claims file system.
2. Payroll
• Perform payroll functions to include verifying information provided
by employees and entering payroll information into system,
verifying accuracy of payroll generated, printing of related reports,
generate, print, verify and deliver actual payroll checks across all
departments and city functions.
3. Accounts Receivable
• Perform accounts receivable functions to include preparing
invoices, including work orders performed by public works
employees, off duty performed by police officers, and generating
and monitoring payments with regard to contracts with other local
cities, generating automatic payments with systems such as ARI
for police fleet service, maintaining accounts receivable reporting
system, reconciling and auditing payments across all city
departments.
4. Budget
• Perform budget functions to include entering annual budget
page 42
amounts into system, providing budget information and assistance
to departments.
5. Par Three
• Perform Par Three financial functions to include reconciling,
preparing deposits and maintain reporting system for Par Three
revenues.
6. Miscellaneous
• Perform commission functions to include maintaining and reporting
of commission attendance records and generating payments to
commissioners.
• Assist with records retention and document imaging.
• Provide backup for City Reception Area. Answer phones, direct
calls.
• Perform other duties and assume other responsibilities as
assigned.
Minimum Qualifications
• High school diploma or equivalent
• Associates degree in accounting or related field. An equivalent
combination of education and three years of work experience may be
considered for this position.
Knowledge/Skills/Abilities Required
• Fundamentals, principles and practices of public budgeting, finance and
accounting.
• The ability to establish and maintain effective working relationships with
the city council, city staff members, other public agencies and
organizations, the citizens of Mendota Heights and the general public.
• The ability to exercise independent judgment and discretion in decision
making with minimal supervision.
• The ability to use word processing, spreadsheet, database and financial
system software as part of completing professional responsibilities.
• The ability to perform detailed clerical tasks in an accurate, orderly and
timely fashion.
• The ability to communicate, both written and verbally, and the ability to
listen attentively.
page 43
Core Competencies of Position
• Knowledge of work rules. Develops and maintains a thorough working
knowledge of all city and applicable jurisdictional policies and procedures
in order to help facilitate compliance with such policies and procedures by
all staff members.
• Develops respectful, cooperative and productive work relationships with
coworkers, including the demonstrated willingness to help newer staff so
their respective job responsibilities can be performed with confidence as
quickly as possible.
• Commitment to customer service. Demonstrates by personal example the
service quality and integrity expected from all staff members. Represents
Mendota Heights in a professional manner to the general public,
employees and to other outside contact/constituencies in a manner that
helps maintain and enhance Mendota Heights’ reputation as well
managed and citizen oriented.
• Communication. Confer regularly with and keep immediate supervisor
informed of all important matters pertaining to those functions and job
responsibilities for which the employee is accountable.
• Productivity and work organization. Demonstrates ability to plan, organize
and accomplish work in a timely and efficient manner.
• Problem solving and decision making. Exercise good judgment, analytical
thinking, and independent thinking as it relates to departmental and city
procedures, problems and policy interpretations.
• Safety rules and procedures. Develop knowledge of and observe the
safety policies and procedures of the city. Perform tasks in a safe and
efficient manner while using appropriate safety equipment, clothing and
devices.
Physical Activities/Requirements
Positions in this class typically require: sitting, feeling, manual dexterity, grasping,
talking, hearing and seeing. The individual may encounter some travel,
unexpected and prolonged workdays and stress and pressures from dealing with
emotional issues and conflicts. There is sustained exposure to computer
keyboards and video screens.
Sedentary work: Exerting up to 20 pounds of force occasionally and/or a
negligible amount of force frequently or constantly to lift, carry, push, pull or
otherwise move objects.
Safety Policy
It is the responsibility of every employee of the City of Mendota Heights to know
and observe the safety policies and procedures of the city. Each employee is
expected to perform their tasks in a safe and efficient manner while using
appropriate safety equipment, clothing and devices.
page 44
Miscellaneous Information
Must satisfactorily pass a criminal background examination.
Environmental Conditions-Work is performed in a well lit, well ventilated and
temperature controlled office. Noise level is at a minimum.
Equipment and Tools-Computer, terminal, peripherals, multi-line telephone, fax
machine, calculator, and other basic office machines.
The above description is intended to describe the general functions, skills and
knowledge of the person assigned to this job. These examples are intended only
as illustrative of various types of work performed, and are not all inclusive. The
employee may be required to perform other related duties as assigned. The job
description is subject to change as the needs of the employer and requirements
of the job change.
page 45
Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Mike Aschenbrener, Chief of Police
Mark McNeill, City Administrator SUBJECT: Approve Action to Terminate Probationary Police Sergeant
COMMENT:
Introduction
Per Article 9.2 of the 2016 – 2017 Minnesota Public Employees Association, Sergeants Unit
labor agreement at any time during the probationary period an employee may be terminated at
the sole discretion of the employer. It was determined that it is in the best interest of the City to
terminate employment with Robert Lambert effective June 8, 2016.
Recommendation
City staff recommends the city council approve Robert Lambert’s termination of employment
effective June 8, 2016.
Action Required
Pass a motion to terminate the employment of probationary Police Sergeant Robert Lambert
effective June 8, 2016.
page 46
Public Statement
City of Mendota Heights
June 6, 2016
The action on the City Council agenda regarding the status of Bobby Lambert is not
something that the City Council or administration takes lightly. It takes no pleasure in
considering serious discipline of an employee.
Following an extensive promotional process which included members of the community,
City Council, Planning Commission, and law enforcement personnel, Officer Lambert was
promoted to the position of sergeant in June, 2015, with the hope and expectation that he
would be a good candidate to serve in that supervisor position. However, earlier this year
an outside complaint was made against Sgt. Lambert.
Following standard City protocol for situations of this magnitude, this complaint was
investigated by an outside, independent agency. The results of that investigation have been
reviewed, and considered by the City Administrator, Police Chief, legal counsel, and City
Council. In addition, the outcome of the investigation has been shared with Mr. Lambert
and his union's legal counsel.
Minnesota's data privacy laws strictly prohibit what the City is permitted to disclose at this
time. We are committed to complying with those requirements, even though members of
the community might desire information.
As such, the City Council cannot respond to or comment on any questions or information
which might be put before it tonight, even if there is another side to the story.
Depending on what happens after the employee's due process rights are completed, in the
future the details of this situation may become a matter of public record.
Until that time, however, the City will abide by the requirements of the law and not discuss
or comment on this matter. If circumstances permit, the City will then release everything
that the law permits it to release.
Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Terry Blum, Public Works Superintendent SUBJECT: Authorization to Replace Friendly Hills Hockey Boards/Fence
COMMENT:
Introduction
The Parks Department would like to replace the hockey boards/Fence at the Friendly Hills hockey rink.
Background
We have been budgeting for hockey boards/fence replacement the last three years and this would
be the last hockey rink in the three year cycle. We replaced the hockey boards/fence in Marie
Park in 2014 and Wentworth Park in 2015.
Discussion
Two bids were received for this work. The bids are:
Dakota Unlimited, Rosemount MN $25,638.00
Joe Becker, West St. Paul, MN $31,100.00
Budget Impact
In the Capital Improvement Plan the amount included for this project was $25,000. There was
$17,000 included in the 2016 Special Parks Fund Budget. The updated number was not adjusted
in the 2016 Special Parks Fund Budget. There is a sufficient balance in the Special Park Fund to
cover the costs of replacing the hockey boards/fence at Friendly Hills Park.
Recommendation
Staff recommends that the Mendota Heights City Council approve a purchase order be made out
to Dakota Unlimited for their low bid in the amount of $25,638.00 to replace the hockey
boards/fence at the Friendly Hills hockey rink.
Action Required
If the City Council concurs with the recommendation, they should make a motion to approve a
purchase order to Dakota Unlimited for their low bid in the amount of $25,638.00 to replace the
hockey boards/fence at Friendly Hills hockey rink. This action requires a simple majority vote.
page 47
Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Nolan Wall, AICP – Planner SUBJECT: Resolution Approving an Amendment to a Final Planned Unit Development Plan
COMMENT:
Introduction
The City Code requires City Council approval for any changes to a final development plan as part of an
approved planned unit development. United Properties is requesting to revise the previously-approved
exterior materials for the proposed office/warehouse building at 1312 Northland Drive.
Background
As part of Planning Case 2014-06, the City Council approved a preliminary/final plat and conditional use
permit to amend a planned unit development (PUD) in March 2014. The project combined two lots for
construction of an approximately 97,000-square foot office/warehouse building on 8.3 acres of vacant land
on Northland Drive. The proposed use is permitted within the Industrial District, however the PUD
amendment required approval of a final development plan.
The approved plans included a full plan set, including building elevations. The City Code requires
construction to begin within one year after approval of the final development plan. A grading permit was
issued and acted on in October 2014, but no other construction has occurred on the site. Based on staff’s
interpretation, grading to further an approved final development plan qualifies as construction and no
extension was necessary since the action took place within one year of approval.
Discussion
According to Title 12-1K-6-G-1 of the City Code, City Council approval is required for minor changes to a
final development plan:
12-1K-6: PROCEDURE FOR PLANNED UNIT DEVELOPMENT:
G. Amendments To Final Development Plan: No changes may be made in the approved final development
plan after its approval by the council, except upon application to the council under the procedures provided
below:
1. Minor changes in the location, siting, and height of buildings and structures may be authorized
by the council if required by engineering or other circumstances not foreseen at the time the final
plan was approved. Such approval shall require the affirmative vote of a majority of all members
of the council.
Building design and materials for B and I Districts are governed by Title 12-1D-13-3 of the City Code:
page 48
C. Building Design And Construction: In addition to meeting the other requirements of this chapter and
the requirements of the city building code as to structures, all buildings or structures in these districts shall
meet the following standards:
1. Exterior Surfaces, Including Roofs: Buildings shall be finished on all sides with permanent
finished materials of a quality consistent with the standards set in the district in which it is located.
Exterior wall surfaces shall be any one or more of the following:
a. Face brick or natural stone.
(1) Professionally designed precast concrete units, if the surfaces have been
integrally treated with an applied decorative material or texture, or
(2) Decorative block, if incorporated in a building design which is compatible with
other development throughout the district.
b. Factory fabricated and finished metal framed modular panel construction, if the panel
materials are any of those listed in subsection C1a of this section, glass, prefinished metal
(other than unpainted galvanized iron) or plastic used in accordance with the building
code requirements.
c. No building exterior shall be constructed of sheet aluminum, asbestos, iron, steel, or
corrugated aluminum, unless specifically approved by city council.
United Properties is proposing changes to the previously-approved exterior building materials. The major
materials consisted of painted precast concrete panels in two colors. The building corners and entries
included a combination of glass, rock face block accents, brick and prefinished metal canopies. Each
elevation also included three accent bands that wrap around all four elevations. The north and south
elevations, visible from roadways, featured the precast corner treatments, windows and accent banding.
According to the revised building elevation submitted for review, the proposed changes to the exterior
materials appear to meet the minimum ordinance requirements and include the following:
1. Expanded painted precast concrete panels and bands featuring two contrasting colors, which work
well to break up the large façade shown on the east elevation (building entrance).
2. Replacement of brick and rock face block with prefabricated/prefinished architectural metal panels
on the building corners and entries.
At the time of application and approval, the construction of the development was on a speculative basis and
not all final tenants were known. In order to accommodate the design interests of an anticipated tenant,
United Properties is requesting Council approval of the proposed revisions to the exterior building
materials.
Staff has been assured that this is the only amendment necessary to the final development plans and that
the project conforms to the updated MPCA storm water requirements. If approved, the developer expects
to submit building plans later this month and anticipates completion of the building in early 2018.
Budget Impact
N/A
Recommendation
Staff recommends the City Council approve RESOLUTION 2016-51 APPROVING AMENDMENTS TO
A PLANNED UNIT DEVELOPMENT FINAL DEVELOPMENT PLAN.
The resolution includes a condition that an amendment to the previously-executed Development Agreement
be drafted to include the revised elevations, for approval by the City Council, prior to issuance of the
certificate of occupancy for the building.
Action Required
This matter requires a simple majority vote.
page 49
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-51
RESOLUTION APPROVING AMENDMENTS TO A PLANNED UNIT
DEVELOPMENT FINAL DEVELOPMENT PLAN
WHEREAS, United Properties is seeking approval for an amendment to a planned unit
development final development plan and development agreement at 1312 Northland Drive as
described in Exhibit A; and
WHEREAS, the City Council at their regular meeting on March 4, 2014 approved a
conditional use permit to amend a planned unit development, final development plan,
preliminary/final plat, and development agreement as in Resolution 2014-14 and proposed in
Planning Case 2014-06; and
WHEREAS, the proposed amendment to the planned unit development final
development plan is considered a minor change by the City Code and can be approved by the
City Council; and
NOW THEREFORE BE IT RESOLVED, by the Mendota Heights City Council that
the proposed amendment to the planned unit development final development plan is hereby
approved with the condition that the developer shall draft an amendment to the previously-
executed Development Agreement to be approved by the City Council prior to issuance of the
certificate of occupancy for the building.
Adopted by the City Council of the City of Mendota Heights this seventh day of June, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
_____________________________
Sandra Krebsbach, Mayor
ATTEST:
______________________________
Lorri Smith, City Clerk
page 50
TO: Nolan Wall, ACIP, Planner – City of Mendota Heights
FROM: Brandon Champeau, Vice President
DATE: June 1, 2016
RE: United Properties’ Office/Warehouse Project – Design Change Request
United Properties is seeking approval for a design change to the office/warehouse project proposed on
our Mendota Technology Center 4th Addition land. Our project was originally approved in spring 2014
and a developer’s agreement was approved on May 20, 2014. Our intent was to start construction of
the project in summer 2014, but due to various market factors, decided to hold on construction until a
lead tenant was identified. We have finally reached that point with a tenant that will be identified soon.
During our negotiations, the tenant requested various changes to the exterior building design. We
made the requested changes, and took great care to ensure the proposed design changes would comply
with the City’s code requirements. No other changes are planned to the building size or placement on
the site. Given the time that has passed since our approval, we also verified that our project still
conforms to the updated MPCA storm water requirements.
We are excited to submit the revised design, and have included the rendering comparison on page 2, in
addition to the enclosed detailed elevation drawings.
If approved, we expect to submit construction drawings for building permit review during the month of
June, with hopes of starting construction in July and completion of the building in early 2018.
page 51
May 2014 Approved Design
Updated Proposed Design
page 52
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Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council FROM: Dave Dreelan, Assistant Fire Chief
Mark McNeill, City Administrator SUBJECT: Out of State Travel--International Fire Chiefs Conference
COMMENT:
Introduction
The Council is asked to authorize the Assistant Fire Chief to attend an out of state conference in
August.
Background
The International Fire Chief’s Conference is being held in San Antonio, TX this year. The dates
are August 17 to 20, 2016.
The City’s Travel Authorization and Expense Reimbursement Policy requires that all out-of-state
conferences, seminars, workshops, training or other education related expenses must be approved
in advance by the City Council at an open meeting and must include an estimate of the cost of
the travel.
Discussion
This conference was budgeted for in 2016, and authorization is being requested for Dave
Dreelan, Assistant Fire Chief to attend. There are many good instructional sessions, as well as
opportunities to see the latest state of the art technologies, and to network with other fire chiefs.
Budget Impact
The cost of the registration for the conference is $625, the hotel is estimated to cost $700, and the
cost of airfare is $385, meals for the three days would be $192 (based on GSA estimated per
diems). The total, therefore, is $1902. There is money in the budget for this conference.
Recommendation
The City Administrator recommends that the Mendota Heights City Council approve the out-of-
state travel for the Fire Chief’s Conference in San Antonio, TX.
Action Required
If Council agrees with the recommendation, it should approve the out-of-state travel for Dave
Dreelan to the Fire Chief’s Conference in San Antonio, TX.
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Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Mike Aschenbrener, Chief of Police SUBJECT: Authorization to Purchase Used Community Service Officer Squad
COMMENT:
Introduction
The Council is asked to authorize the purchase of a vehicle for use by the proposed Community
Service Officer, and direct other related vehicle actions.
Background
During the April 19 and May 24 City Council workshop sessions, the McGrath Consulting study
presented the concept of hiring a Community Service Officer as a non-sworn addition to the
police department. The Council directed staff to bring this item forward. There were two
options to provide the necessary equipment for this position, and the Council provided direction
to purchase the used 2012 squad currently leased by the City from the State of Minnesota Travel
Management Division.
In May of 2015, the State estimated the purchase price of the squad would be $15,000; however,
due to market conditions, the purchase price will actually be $17,950. The equipment owned by
the City will be left in the car, and new equipment will be purchased for the squad that was
ordered to replace the 2012 in the department fleet. The cost of the lights, police radio,
partitions, plastic seats, rocket utilities, graphics and computer docking station is estimated at
$10,000 all items will be purchased at State Contract pricing.
With the purchase of the used 2012 the recommendation is to sell at auction the used 2008 Ford
Crown Victoria once all parts have been swapped.
Recommendation
Staff recommends that the Council authorize purchasing the used squad from the State for
$17,950 and to order new equipment at state contract pricing for the 2016 squad.
Budget Impact
The purchase price of the used squad is $17,950. As a non-primary use police vehicle it will be
placed on a 7 year replacement cycle. The parts to outfit the 2016 police squad are estimated at
page 55
$10,000; these would have been recycled from the 2012 to the 2016. This cost can also be offset
by the auction of the 2008 Crown Victoria.
Action Required
Pass a motion authorizing staff to purchase the use squad car from the State of Minnesota Travel
Management Division, order parts for the 2016 squad and then auction off the used 2008 Ford
Crown Victoria squad.
page 56
Date: June 7, 2016
To: Mayor and City Council
From: Mark McNeill, City Administrator
Subject: Change of RFP Scheduling for Professional Services
Comment:
Introduction:
The Council is asked to approve a change in the scheduling of when Requests for Proposals
(RFP’s) are to be sought for vendors of professional services to the City.
Background:
The City contracts for professional services for such things that it cannot, or should not, provide
on its own. This would be for such things as consulting planning services, attorney services
(including general civil, labor, and prosecution), and auditors.
In 2013, the then City Administrator responded to a Council request to formalize a schedule
which would seek RFP’s for these services on a regular basis. What was adopted was to seek
proposals every three years. See the attachment which shows the adopted schedule.
I understand at least part of the rationale for seeking regular renewals of the RFP’s was to make
certain prices were competitive. While that is one possible outcome, it may not always be in the
City’s best interests to take the lowest cost proposal. I am concerned that a schedule looking for
new proposals every three years may be too frequent—for example, an auditor who might
change every three years will spend quite a bit of time just getting familiar with the manner in
which the City does its work. That is not efficient, and perhaps wouldn’t allow the auditor to
spend as much time doing work on audit items of higher importance.
For that reason, I am recommending that the schedule be amended to seek RFP’s every five
years, rather than every three. If this change is made, the next solicitation dates would be as
follows:
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Last Renewed New RFP’s
Civil Attorney 2013 2018
Labor Attorney 2014 2019
Prosecuting Atty* 2012 2017
Auditor* 2012 2017
Consulting Planner 2013 2018
* Note that the Prosecuting Attorney and Auditor were scheduled for RFP’s in 2015, but that did
not happen due to a change in Administrators.
It should also be noted that Engineering consultants have been covered under a separate
schedule. Mendota Heights is part of a consortium of Dakota County cities which recently
jointly sought consulting engineering proposals—there were forty responses received. Those
forty are in the process of being reviewed; several will likely be chosen, as different firms may
have different areas of expertise. Once that list has been finalized, Mendota Heights should be
able to draw upon those companies for any needed engineering consultants.
Recommendation
I recommend that professional services be sought on a 5 year, rather than a 3 year basis.
Action Required
If the Council concurs, it should, by motion, direct staff to solicit proposals for the above named
professional services on a 5 year rotation.
Mark McNeill
City Administrator
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page 74
DATE: June 7, 2016
TO: Mayor, City Council and City Administrator
FROM: Kristen Schabacker, Finance Director
SUBJECT: Outstanding Developer Invoice
BACKGROUND
During the annual audit, we did a review of outstanding amounts due to the city. There is an invoice that
is outstanding from the Hidden Creek development. This invoice is for engineering time spent inspecting
the development. The amount due from the developer is $9,424.25. This amount was originally billed in
March 2006. There were several attempts at the time to collect this invoice, but it was never paid. This
outstanding amount has been on the books for over 10 years. The auditors recommended that if this
amount was not going to be collected, it should be written off. After this amount of time, I do not think
that this invoice will be paid.
BUDGET IMPACT
This amount will be recorded as a bad debt expense in the Construction In Progress fund. There
are funds in the Infrastructure Fund to cover the amount to be written off.
RECOMMENDATION
Staff recommends that this invoice be written off.
page 75
Date: June 7, 2016
To: Mayor and City Council
From: Mark McNeill, City Administrator
Subject: Change of Date—First Meeting in July
Comment:
Introduction:
The Council is asked to consider changing the meeting date of the first regular City Council
meeting of next month from July 5th, to July 6th.
Background:
Independence Day is on Monday, July 4th. In previous years, the City Council has, on occasion,
changed the date of its regular meeting if it is on the first day back following an extended
weekend. The reason for this is to give the City Council extra time to make inquiries of staff, or
otherwise do research on topics which are on the meeting agenda.
July 5th would be such a day. If desired by the Council, it would be possible to reschedule this
first meeting of July until the following day on Wednesday, July 6th.
Recommendation:
If the Council wants to change the date of the first regular meeting in July, I recommend
Wednesday, July 6th.
Action Required:
If the Council concurs, it should, by motion, change the date of its first regular meeting in July to
Wednesday, July 6th.
Mark McNeill
City Administrator
page 76
Request for City Council Action
DATE: June 7, 2016 TO: Mayor, City Council, and City Administrator
FROM: Lorri Smith, City Clerk
SUBJECT: Public Hearing for On Sale Intoxicating Liquor and Sunday Liquor License for Haiku Inc.
COMMENT:
BACKGROUND
A public hearing has been scheduled for this evening to receive public comment regarding the
issuance of an On Sale Intoxicating and Sunday liquor license. The City has received an
application from Haiku Inc. doing business as Haiku Japanese Bistro. This is a transfer of the
license currently issued to Haiku Japanese Bistro Inc.
DISCUSSION
The applicant has submitted an application license packet and paid the required fees. Staff is
still waiting to receive a certificate of liquor liability insurance and the liquor bond.
The Police Department is in the process of completing a thorough investigation of the
applicants.
Per City Code, all new liquor license applications shall not be approved before the next regular
City Council meeting following the public hearing.
RECOMMENDATION
Staff recommends the City Council hold the public hearing, consider comments from the
public, and close the public hearing. Official action on the license would then be scheduled to
take place at the next City Council meeting scheduled for June 21, 2016.
page 77
Request for City Council Action
MEETING DATE: June 7, 2016
TO: Mayor, City Council, and City Administrator
FROM: Lorri Smith, City Clerk
SUBJECT: Public Hearing for Renewal of Liquor Licenses
COMMENT:
BACKGROUND
A public hearing has been scheduled for Tuesday evening, June 7, 2016 for hearing public comments
on the renewal of the current licenses to sell alcohol. These licenses will expire on June 30, 2016. The
City Council may conduct one public hearing and act on all of the licenses concurrently at this meeting
provided there are no negative public comments or council concerns.
DISCUSSION
Renewal applications have been received from the following licensees:
Intoxicating Liquor and Sunday Liquor licenses:
• Felipe’s LLC dba Teresa’s Mexican Restaurant, 762 Highway 110
• Courtyard Management Corp. dba Courtyard by Marriott, 1352 Northland Drive Club Liquor and Sunday Liquor licenses:
• Mendakota Country Club, 2075 Mendakota Drive
• Somerset Country Club, 1416 Dodd Road Wine licenses:
• Mendo Restaurant Group, Inc., dba Mendoberri located at 730 Main Street
• Windy City Pizza LLC dba Tommy Chicago’s Pizzeria located at 730 Main Street
• King and I Thai, LLC, dba King and I Thai, 760 Highway 110 Off-Sale Liquor licenses:
• Maple Tree Mendota Retail LLC dba The Wine Market, Suite 101, 720 Main Street
• Twin City Beverage Inc. dba Mendota Liquor Barrel, 766 Hwy 110
On-Sale 3.2 percent Malt Liquor licenses:
• Mendota Heights Par 3 located at 1695 Dodd Road,
• Mendo Restaurant Group, Inc., dba Mendoberri located at 730 Main Street
• Windy City Pizza LLC dba Tommy Chicago’s Pizzeria located at 730 Main Street
• King and I Thai, LLC, dba King and I Thai, 760 Highway 110
Off-Sale 3.2 percent Malt Liquor licenses:
• Northern Tier Retail LLC dba SuperAmerica #4521 located at 1080 Highway 110
• Northern Tier Retail LLC dba SuperAmerica #4516 located at 1200 Mendota Heights Road
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Outstanding documentation - All of the required documentation has been received, except for the
following forms:
Mendota Liquor Barrel – need updated Bond
Tommy Chicago’s Pizzeria – need updated Bond and Certificate of Insurance
King and I Thai LLC – need update Bond and letter from CPA verifying sales
Background investigations have been conducted resulting in no negative findings on the above
applicants.
During this past year, compliance checks were conducted by the Police Department on November 11,
2015. There was one violation. King and I Thai, LLC paid a fine of $1,000 and received a 3-day
suspension of their license.
If approved, these licenses would be effective July 1, 2016 through June 30, 2017.
RECOMMENDATION
Staff recommends the Mayor and City Council hold the public hearing, consider comments from the
public, and approve the issuance of the license renewals as listed above for the period of July 1, 2016
through June 30, 2017, contingent upon the City receiving the outstanding documentation as noted
above.
page 79
Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Nolan Wall, AICP – Planner SUBJECT: Consider 12-month Extension of The Oaks Preliminary Plat
COMMENT:
Introduction
The property owner is requesting a 12-month extension of an approved preliminary plat. Title 11-2-1-F-4
of the City Code allows the City Council to grant an extension of a preliminary plat if a final plat has not
been approved within one year of the original approval.
Background
The City Council passed Resolution 2015-48 approving The Oaks Preliminary Plat on July 7, 2015, as part
of Planning Case 2015-20. The proposal platted three new lots at 2511 and 2525 Condon Court from two
existing single family lots and a small piece of MnDOT right-of-way. Since that time, the property owner
has been working to obtain utility easements required to extend sewer service to the development site prior
to submitting the Final Plat for review and approval.
The City Council adopted Ordinance 490, as part of Planning Case 2016-03, on February 16, 2016. The
ordinance contained a number of amendments to the Subdivision Ordinance, one of which included
establishing an effective period of approval for preliminary plats. According to Title 11-2-1-F-4 of the City
Code:
Effective Period Of Approval: The approval of a preliminary plat shall be effective for a period of
one year or longer, as specified by the city council. At the end of this time, final plat approval on
the subdivision shall have been obtained from the city council. Any preliminary plat not receiving
final approval within the time period set forth herein shall be null and void, except as provided by
Minnesota statutes section 462.358, subdivision 3c or if an extension is granted by the city council,
and the subdivider shall be required to submit a new application for preliminary plat approval
subject to all new zoning restrictions and subdivision regulations of the city existing at the time of
submission of the new application.
Discussion
According to the property owner, negotiations with the other private property owner on the necessary
easement have not yet been successful. As a result, he is requesting a 12-month extension of the preliminary
plat approval. If granted, it would allow the property owner time to work with the city to potentially include
the sewer extension in the future Mendota Heights Road Rehabilitation project.
Budget Impact
N/A
page 80
Recommendation
Staff recommends the City Council grant an extension of The Oaks Preliminary Plat approval to July 7,
2017.
Action Required
This matter requires a simple majority vote.
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Planning Case 2015-202511 & 2525 Condon Court City ofMendotaHeights080
SCALE IN FEETDate: 6/16/2015
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
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Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Nolan Wall, AICP – Planner SUBJECT: Resolution Approving Conditional Use Permit at 1002 Oxford Court
COMMENT:
Introduction
The applicant, on behalf of the property owner, is seeking a conditional use permit to install a roof-mounted
solar energy system at 1002 Oxford Court.
Background
The subject parcel is approximately 18,500 square feet and contains an existing single-family residential
dwelling with an attached garage. The proposed solar energy system would be constructed on the south-
facing roof section in the rear yard and is compliant with the applicable City Code standards for such a
structure and for conditional use permits. The proposed conditions of approval require a building permit
to be issued prior to installation and abandonment provisions.
The Planning Commission conducted a public hearing at the May 24 meeting; there were no public
comments.
Discussion
The City is using its quasi-judicial authority when considering action on subdivision and zoning requests
and has limited discretion; a determination regarding whether or not the request meets the applicable code
standards is required.
Budget Impact
N/A
Recommendation
The Planning Commission recommended approval of the request, with conditions, as described in Planning
Case 2016-11. If the City Council desires to implement the recommendation, pass a motion adopting
RESOLUTION 2016-45 APPROVING A CONDITIONAL USE PERMIT AT 1002 OXFORD COURT.
Action Required
This matter requires a simple majority vote.
page 84
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-45
RESOLUTION APPROVING A CONDITIONAL USE PERMIT AT
1002 OXFORD COURT
WHEREAS, All Energy Solar, on behalf of the property owner, has applied for a
conditional use permit as proposed in Planning Case 2016-11 and described in Exhibit A; and
WHEREAS, the Mendota Heights Planning Commission held a public hearing on this
matter at their regular meeting on May 24, 2016.
NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that
the conditional use permit request as proposed in Planning Case 2016-11 is hereby approved
with the finding of fact that the proposed project is compliant with the applicable City Code
requirements.
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the
conditional use permit request as proposed in Planning Case 2016-11 is hereby approved with
the following conditions:
1. The applicant obtains a building permit prior to installation of the proposed solar energy
system.
2. If the proposed solar energy system remains nonfunctional or inoperable for a continuous
period of twelve (12) months, it shall be deemed to be abandoned and shall be deemed a
public nuisance.
3. If abandoned, the property owners shall remove the abandoned system, including the
entire structure and transmission equipment, at their expense after obtaining a demolition
permit.
Adopted by the City Council of the City of Mendota Heights this seventh day of June, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
_____________________________
Sandra Krebsbach, Mayor
ATTEST:
______________________________
Lorri Smith, City Clerk
page 85
Planning Staff Report
DATE: May 24, 2016
TO: Planning Commission
FROM: Nolan Wall, AICP – Planner
SUBJECT: Planning Case 2016-11
Conditional Use Permit
APPLICANT: All Energy Solar
PROPERTY ADDRESS: 1002 Oxford Court
ZONING/GUIDED: R-1 One-Family Residential/LR-Low Density Residential
ACTION DEADLINE: June 24, 2016
DESCRIPTION OF THE REQUEST
The applicant, on behalf of the property owner, is seeking a conditional use permit to install a roof-mounted
solar energy system at 1002 Oxford Court. Title 12-1D-18-A allows solar energy systems as a conditional
use in all zoning districts, subject to conditions.
BACKGROUND
The subject parcel is approximately 18,500 square feet and contains an existing single-family residential
dwelling with an attached garage. The City Council recently adopted Ordinance 485 creating standards for
alternative energy systems, as part of Planning Case 2015-34. The intent was to ensure the same standards
are applied to each solar energy system in an effort to encourage sustainable practices that do not adversely
impact the community.
ANALYSIS
Comprehensive Plan
Solar access protection is included in the Land Use Plan-Resource Protection section of the 2030
Comprehensive Plan (page 72-73):
Solar Access Protection
The City of Mendota Heights has historically planned for solar access protection within its
Comprehensive Plans. The rationale for including a solar access protection element in the
Comprehensive Plan is to assure the availability of direct sunlight to solar energy systems. A
large share of the energy consumed in Minnesota is used for purposes that solar energy could
well serve such as space heating and cooling, domestic hot water heating and low-temperature
industrial processes. Collection of solar energy requires protection of solar collectors’ sky space.
Solar sky space is the portion of the sky that must be free of intervening trees or structures for
a collector to receive unobstructed sunlight. According to the Minnesota Energy Agency, “simple
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flat plate collectors have the potential to supply one-half of Minnesota’s space heating, cooling,
water heating and low-temperature industrial process heat requirements.”
Solar Access Goals and Policies:
Goal 1: Protect reasonable access to direct sunlight for solar energy systems.
Policies:
• Consider modification of existing ordinances to protect access of direct sunlight to
rooftops of all principal structures.
• Encourage developers to establish covenants that do not restrict the development and
use of active and/or passive solar energy systems.
• Encourage buildings and developers to offer solar energy system options, to the extent
practical, for space heating and cooling and hot water heating in new residential,
commercial and industrial developments.
Conditional Use Permit
Title 12-1D-18-A-3 of the City Code includes the following standards for roof-mounted solar energy
systems:
Roof Mounted Systems:
a. Height: The maximum height of the system shall not exceed the structure height requirements in
the applicable zoning district.
The existing dwelling is two stories and is assumed to be compliant with the R-1 District height
requirement. The proposed solar energy system will be attached to the south-facing roofline of the
structure and will not extend above the highest peak.
b. Setbacks: The system shall comply with all building setback requirements in the applicable
zoning district and shall not extend beyond the exterior perimeter of the building on which the
system is mounted.
The proposed solar energy system will not extend beyond the exterior perimeter of the building.
c. Mounting: The system shall be flush mounted on pitched roofs or may be bracket mounted on
flat roofs. Bracket mounted collectors shall only be permitted when a determination is provided by
a licensed professional qualified to certify that the underlying roof structure will support loading
requirements and all applicable building standards are satisfied.
The proposed solar energy system will be flush-mounted to the pitched roof structure.
d. Maximum Area: The system shall not cover more than eighty percent (80%) of the roof section
upon which the panels are mounted.
The proposed solar panel area is 271 square feet, which will occupy approximately 33% of the total
applicable roof section.
In addition, Title 12-1D-18 of the City Code includes the following additional conditions for all solar energy
systems:
5. Screening: Solar energy systems shall be screened from view to the extent possible without
impacting their function. Systems located within the business and industrial zoning districts may
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be required to comply with the standards in subsection 12-1D-13-2C7 of this article where
practical.
The proposed solar energy system will be flush-mounted to the south-facing roof structure in the
rear yard of the subject parcel and abutting the rear yards of the adjacent properties, which provides
screening to the greatest possible extent.
6. Color: Solar energy systems shall use colors that blend with the color of the roof material on
which the system is mounted or other structures.
The proposed solar panels are black and the roof material is gray-colored asphalt shingles.
7. Glare: Reflection angles from collector surfaces shall be oriented away from neighboring
windows and minimize glare toward vehicular traffic and adjacent properties. Where necessary,
the city may require additional screening to address glare.
The proposed solar panels are covered by anti-reflective, anti-glare glass.
8. Utility Connection:
a. All utilities shall be installed underground.
According to the applicant, none are required since the proposed solar energy system is roof-
mounted.
b. An exterior utility disconnect switch shall be installed at the electric meter serving the property.
The proposed project includes the required exterior switch.
c. Solar energy systems shall be grounded to protect against natural lightning strikes in
conformance with the national electrical code.
According to the applicant, this is incorporated into the system’s design and will be verified by the
electrical inspector.
d. No solar energy system shall be interconnected with a local electrical utility company until the
company has provided the appropriate authorization to the city, in compliance with the national
electrical code.
The applicant is required to submit this information as part of the building permit submittal.
9. Safety:
a. Standards: Solar energy systems shall meet the minimum standards outlined by the International
Electrotechnical Commission (IEC), the American Society Of Heating, Refrigerating, And Air-
Conditioning Engineers (ASHRAE), ASTM International, British Standards Institution (BSI),
International Organization For Standardization (ISO), Underwriter's Laboratory (UL), the Solar
Rating And Certification Corporation (SRCC) or other standards as determined by the city building
official.
b. Certification: Solar energy systems shall be certified by Underwriters Laboratories, Inc., and
the National Renewable Energy Laboratory, the Solar Rating And Certification Corporation or
other body as determined by the community development director. The city reserves the right to
deny a building permit for proposed solar energy systems deemed to have inadequate certification.
According to the applicant, the proposed project will be compliant with these requirements.
page 88
10. Easements: Solar energy systems shall not encroach upon any public drainage, utility,
roadway, or trail easements.
The proposed solar energy system will not encroach on any easements.
11. Abandonment: Any solar energy system which remains nonfunctional or inoperable for a
continuous period of twelve (12) months shall be deemed to be abandoned and shall be deemed a
public nuisance. The owners shall remove the abandoned system, including the entire structure and
transmission equipment, at their expense after obtaining a demolition permit.
This requirement is included as a conditional of approval.
Title 12-1L-6-E-1 of the City Code contains standards for reviewing conditional use permit requests; the
following are to be taken into consideration:
• The effect of the proposed use upon the health, safety, and welfare of occupants or surrounding
lands;
• existing and anticipated traffic conditions including parking facilities on adjacent streets; and
• the effect of the proposed use on the comprehensive plan.
In addition, the following standards must be met:
• The proposed use will not be detrimental to the health, safety or general welfare of the
community;
• will not cause serious traffic congestion nor hazards;
• will not seriously depreciate surrounding property value; and
• the proposed use is in harmony with the general purpose and intent of the City Code and the
comprehensive plan.
Based on the information included in the application submittal and provided by the applicant, the proposed
project is compliant with the applicable solar energy system and conditional use permit standards.
ALTERNATIVES
1. Recommend approval of the conditional use permit request, based on the finding of fact that the
proposed project is compliant with the applicable City Code requirements, with conditions.
OR
2. Recommend denial of the conditional use permit request, based on the finding(s) of fact determined
by the Planning Commission and/or City Council.
OR
3. Table the request and direct staff to extend the application review period an additional 60 days, in
compliance with MN STAT. 15.99.
STAFF RECOMMENDATION
Staff recommends approval of the conditional use permit request based on the finding of fact that the
proposed project is compliant with the applicable City Code requirements (Alternative 1), with the
following conditions:
1. The applicant obtains a building permit prior to installation of the proposed solar energy system.
page 89
2. If the proposed solar energy system remains nonfunctional or inoperable for a continuous period
of twelve (12) months, it shall be deemed to be abandoned and shall be deemed a public nuisance.
3. If abandoned, the property owners shall remove the abandoned system, including the entire
structure and transmission equipment, at their expense after obtaining a demolition permit.
MATERIALS INCLUDED FOR REVIEW
1. Aerial site map
2. Planning applications, including supporting materials
page 90
1
6
4
74 10710162102603397152
140151
1242
1401002
1000
9981004
1870
1862
992
1854 999
Planning Case 2016-111002 Oxford Court City of
Mendota
Heights030
SCALE IN FEETDate: 5/13/2016
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
PROJECT AREA
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PROJECT-PAGE TITLE
ALL ENERGY SOLAR, INC1642 CARROLL AVEST PAUL, MN 55104(800) 620-3370INFO@ALLENERGYSOLAR.COM
PAGE NUMBERA1
JOHN ALLEN1002 OXFORD CTMENDOTA HEIGHTS, MN 55118PO 12386
NOTES: 1. (1) SOLAR EDGE SE3800A-US INVERTER(S)
2. ARRAY 1:180° AZIMUTH, 26° TILT(15) iTek 315W = 4.13kW
NOTES:
1. LOCATION OF SERVICE PANEL AND ELECTRICAL EQUIPMENT ARE SHOWN. FINAL LOCATION MAY CHANGE
2. LOCATION OF SERVICE PANEL AND ADDITIONAL ELECTRICAL EQUIPMENT NOT DRAWN TO SCALE
3. AC DISCONNECT AND PRODUCTION METER WITHIN 10' OF MAIN SERVICE METER/BI-DIRECTIONAL METER.
4. PV EQUIPMENT SHALL BE INSTALLED IN ACCORDANCE WITH NEC 690 AND POSTED WITH APPLICABLE WARNINGS, SIGNAGE, AND PLAQUES PER NEC 705-10, 690-17, & 690-64 (b)(5).
5. STRINGS:
(1) STRING(S) OF 15
N
1 2
3456
LABELS LOCATED ON PV PRODUCTION METER, BI-DIRECTIONAL METER, AC DISCONNECT, INVERTER(S), AND APPROPRIATE LABELS ON MAIN ELECTRIC SERVICE. ALL LABELS ARE PERMANENT AND DURABLE
THERE ARE NO CLEARANCE ISSUES DUE TO OVERHEAD POWERLINES.
CALL-OUTS:
1: SOLAR PANELS2: OPTIMIZERS3: INVERTER4: UTILITY AC DISCONNECT5: PV PRODUCTION METER6: MAIN ELECTRIC SERVICE7: BI-DIRECTIONAL METER
DISTANCESSOLAR PANELS - OPTIMIZERS: 5' MAXOPTIMIZERS - INVERTER: 5' MAXINVERTER - UTILITY AC DISCONNECT: 2'UTILITY AC DISCONNECT - PV PRODUCTION METER: 2'PV PRODUCTION METER - MAIN ELECTRIC SERVICE: 2'MAIN ELECTRIC SERVICE - BI-DIRECTIONAL METER: 2'
7
2'2'2'
ROOF VENT TO BE REMOVED
= 830 SQFT_
= 271 SQFT
ROOF AREA 1 ROOF AREA 2
SOLAR PANEL AREA PERCENTAGE OF SOLAR PANEL AREATO TOTAL ROOF AREA ~ 32.65 SQFT
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ALL ENERGY SOLAR, INC1642 CARROLL AVEST PAUL, MN 55104(800) 620-3370INFO@ALLENERGYSOLAR.COM
PAGE NUMBERA
JOHN ALLEN1002 OXFORD CTMENDOTA HEIGHTS, MN 55118PO 12386
IMPORTANT NOTES:
Install Date: ________________Zone: ZONE 1System Size: 4.13kW(15) iTek 275Inverter: (1) SE3800A-USInstall: SNAP-N-RACK FLUSH MOUNTInterconnection: BACKFEED
JOHN ALLENPO 12386Consultant: REID SEBIONLiaison: CINDY LARSONESV Tech: AUSTINDesigner: KRISTENUtility: XCEL ENERGYBuilding Department: MENDOTA HEIGHTSPhone: ______________________Notes:
Electrical Inspector: ______________________Phone: ______________________Notes:
JOHN ALLEN1002 OXFORD CTMENDOTA HEIGHTS, MN 55118PO 12386
N
ARRAY 1:15 MODULES, 26° TILT, 180° AZIMUTH
PROJECT OVERVIEW
MAIN SERVICE PANEL
UTILITY AC DISCONNECT
·VENT TO BE REMOVED.·SERVICE PANEL IS VERY FULL, CONSIDER BRINGING POLARIS LUGS & FUSED AC DICONNECT TO TAP IN SERVICE PANEL.
·CUSTOMER NEEDS TO CLEAR AREA AROUND MSP-ELECTRICIAN NEEDS AMPLE WORK SPACE.
·CUSTOMER NEEDS TO TRIM BUSHES.
ROOF VENT TO BE REMOVED
INVERTER W/ DC DISCONNECT
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ALL ENERGY SOLAR, INC1642 CARROLL AVEST PAUL, MN 55104(800) 620-3370INFO@ALLENERGYSOLAR.COM
PAGE NUMBERA0
JOHN ALLEN1002 OXFORD CTMENDOTA HEIGHTS, MN 55118PO 12386
NOTES:
1. (15) iTek 315W MODULES = 4.13kW
2. MOUNTING TYPE: FLUSH MOUNT
3. (1) SOLAR EDGE SE3800A-US INVERTER(S)
4. ARRAY 1:26° TILT, 180° AZIMUTH
COVER PAGE
JOHN ALLEN1002 OXFORD CTMENDOTA HEIGHTS, MN 55118PO 12386
N ROOF VENT TO BE REMOVED
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PROJECT-PAGE TITLE
ALL ENERGY SOLAR, INC1642 CARROLL AVEST PAUL, MN 55104(800) 620-3370INFO@ALLENERGYSOLAR.COM
PAGE NUMBERA1
JOHN ALLEN1002 OXFORD CTMENDOTA HEIGHTS, MN 55118PO 12386
NOTES: 1. (1) SOLAR EDGE SE3800A-US INVERTER(S)
2. ARRAY 1:180° AZIMUTH, 26° TILT(15) iTek 315W = kW
SITE MAP
NOTES:
1. LOCATION OF SERVICE PANEL AND ELECTRICAL EQUIPMENT ARE SHOWN. FINAL LOCATION MAY CHANGE
2. LOCATION OF SERVICE PANEL AND ADDITIONAL ELECTRICAL EQUIPMENT NOT DRAWN TO SCALE
3. AC DISCONNECT WITHIN 10' OF MAIN SERVICE METER/BI-DIRECTIONAL METER.
4. PV EQUIPMENT SHALL BE INSTALLED IN ACCORDANCE WITH NEC 690 AND POSTED WITH APPLICABLE WARNINGS, SIGNAGE, AND PLAQUES PER NEC 705-10, 690-17, & 690-64 (b)(5).
5. STRINGS:
(1) STRING(S) OF 15
N
1 2
3456
LABELS LOCATED ON PV PRODUCTION METER, BI-DIRECTIONAL METER, AC DISCONNECT, INVERTER(S), AND APPROPRIATE LABELS ON MAIN ELECTRIC SERVICE. ALL LABELS ARE PERMANENT AND DURABLE
THERE ARE NO CLEARANCE ISSUES DUE TO OVERHEAD POWERLINES.
CALL-OUTS:
1: SOLAR PANELS2: OPTIMIZERS3: INVERTER4: UTILITY AC DISCONNECT5: PV PRODUCTION METER6: MAIN ELECTRIC SERVICE7: BI-DIRECTIONAL METER
DISTANCESSOLAR PANELS - OPTIMIZERS: 5' MAXOPTIMIZERS - INVERTER: 5' MAXINVERTER - UTILITY AC DISCONNECT: 2'UTILITY AC DISCONNECT - PV PRODUCTION METER: 2'PV PRODUCTION METER - MAIN ELECTRIC SERVICE: 2'MAIN ELECTRIC SERVICE - BI-DIRECTIONAL METER: 2'7
2'2'2'
ROOF VENT TO BE REMOVED
534.00"402.66"page 99
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ALL ENERGY SOLAR, INC1642 CARROLL AVEST PAUL, MN 55104(800) 620-3370INFO@ALLENERGYSOLAR.COM
PAGE NUMBERA2
JOHN ALLEN1002 OXFORD CTMENDOTA HEIGHTS, MN 55118PO 12386
*STRINGING SUBJECT TO CHANGE ON SITE
2x4 TRUSS 24" OC
RAIL AND STRINGING DIAGRAM
N
LEGEND:
NEGATIVE END:
POSITIVE END:
(15) iTek 275 MODULES
(15) P300 OPTIMIZERS
(1) SOLAR EDGE SE3800A-US INVERTER(S)
STRINGS: (1) STRING(S) OF 15 OPTIMIZERS
SNAP-N-RACK MOUNTING HARDWARE:
1. (32) FLASHINGS/L-FEET
2. (6) RAIL SPLICES
3. CLAMPS
(24) MIDCLAMPS
(12) ENDCLAMPS
4. RAIL LENGTHS:
(6) 122" RAILS
(6) 162" RAILS
ROOF VENT TO BE REMOVED
21.00"195.9"page 100
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ALL ENERGY SOLAR, INC1642 CARROLL AVEST PAUL, MN 55104(800) 620-3370INFO@ALLENERGYSOLAR.COM
PAGE NUMBERA3
JOHN ALLEN1002 OXFORD CTMENDOTA HEIGHTS, MN 55118PO 12386
NOTES:
1. ELEVATIONS MAY VARY DEPENDING ON GROUND ELEVATION BUT ARE DRAWN TO THE BEST OF OUR ABILITY
2. 2x4 TRUSS 24" OC
ELEVATION DRAWINGS
SOUTH ELEVATION
WEST ELEVATION
534.00"226.45"26°224.00"
354.66"
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PROJECT-PAGE TITLE
ALL ENERGY SOLAR, INC1642 CARROLL AVEST PAUL, MN 55104(800) 620-3370INFO@ALLENERGYSOLAR.COM
PAGE NUMBERA4
JOHN ALLEN1002 OXFORD CTMENDOTA HEIGHTS, MN 55118PO 12386
*DISTANCES NOT TO SCALE
ELECTRICAL LINE DIAGRAM
Inverter Details(1) SolarEdge SE3800A-US-240VACCEC Efficiency: 98.2%Max DC Voltage: 500VMax DC input Current: 13AMax AC Output Current: 16ANominal Voltage Range: (211 - 264V)Nominal Frequency: 60HzPower Factor: .99
NOTES:
1. DESIGN MEETS NEC CODE AND SHALL BE INSTALLED IN ACCORDANCE WITH NEC 690 AND POSTED WITH APPLICABLE WARNINGS, SIGNAGE, AND PLAQUES PER NEC 705-10, 690-17, & 690-64 (b) (5)
2. SOLAR MODULES, INVERTERS, AND CORRESPONDING ELECTRICAL EQUIPMENT ARE LISTED.
3. INVERTERS ARE UL 1741 LISTED
TO UTILITY
MODULE DETAILS
(15) iTEK 275WRATED POWER @ STC: 275VMP: 32.1VIMP: 8.5AVOC: 39.0VISC: 9.2A
Optimizer Details:
(15) SolarEdge P300Absolute Max Input Voltage: 48VdcMax Short Circuit Current: 10AdcMax DC Input Current: 12.5AdcMax DC Output Current: 15AdcMax DC Output Voltage: 60Vdc90' MAX
(15) iTek2754.13kW
SEE LABEL(S) 14, 16, 36, 37ON FOLLOWING PAGES
XCEL ENERGY BI-DIRECTIONAL METER 120/240V 1-PHASE
UTILITY AC DISCONNECT VISIBLE LOCKABLE ACCESSIBLE
1 PHASE, 30A, 120/240VSEE LABEL(S) 14, 16, 19 ON FOLLOWING PAGES
LOAD PANEL120/240V200A RATED MAIN200A RATED BUS
SEE LABEL(S) 41, 42, 43 ON FOLLOWING PAGES
2' MAX 3/4" EMT:(3) #10 THWN(1) #10 GROUND
2'EXISTINGCONDUIT
XCEL ENERGY PRODUCTION METER120/240V, 200A WITH BYPASS1PHASE, 3-WIRE
SEE LABEL(S) 21 ON FOLLOWING PAGES
(1) CIRCUIT(S) OF 15 (20A EA)
(15) SOLAR EDGE P300 OPTIMIZERS:
(1) STRING(S) OF 15
ACDC
2' MAX 3/4" EMT:(3) #6 THWN(1) #10 GROUND
2' MAX 3/4" EMT:(3) #6 THWN(1) #10 GROUND
5' MAX
(1) SOLAR EDGESE3800A-US120/240VSEE LABEL(S) 6, 7, 10 ON FOLLOWING PAGES
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Benjamin D & Josephi Dahlager
1883 Walsh Ln
Mendota Heights Mn 55118
Brian C & Mary B Gleason
997 Stratford Rd
Mendota Heights Mn 55118-4215
Bruce M & Ellen Johnson
1870 Walsh Ln
Saint Paul Mn 55118-4242
Carol Ann Frenz
1842 Rolling Green Curv
Saint Paul Mn 55118-4230
Charles E & Christin Frost
1000 Oxford Ct
Mendota Heights Mn 55118
Chelsey Vivian Laura Griggs
1845 Victoria Rd
Mendota Heights Mn 55118
Christian A Hummel
1882 Walsh Ln
Mendota Heights Mn 55118-4242
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
Elizabeth J Tuohy
1877 Victoria Rd S
Mendota Heights Mn 55118
Elizabeth Klas Polome
1861 Victoria Rd S
Mendota Heights Mn 55118
Eric S & Joann W Pasternack
1854 Walsh Ln
Mendota Heights Mn 55118
Gregory & E Lundgren
1853 Walsh Ln
Saint Paul Mn 55118-4238
Ian S Grunberg
1875 Walsh La
Saint Paul Mn 55118-4238
James R & Janice K Wenker
1842 Walsh Ln
Saint Paul Mn 55118-4239
Jodi K Coronis-odonovan
1839 Walsh Ln
Saint Paul Mn 55118-4238
John J Allen
1002 Oxford Ct
Saint Paul Mn 55118-4248
John M & Ellen J Schreier
1853 Victoria Rd S
Mendota Heights Mn 55118
Kevin E Roe
1885 Victoria Rd S
Mendota Heights Mn 55118
Lana Hurley
992 Stratford Rd
Saint Paul Mn 55118-4249
Leonard & Linda L Axelrod
1899 Walsh Ln
Saint Paul Mn 55118-4238
Mary M McDougall
1003 Stratford Rd
Saint Paul Mn 55118-4262
Mary Penelope Roszak
988 Stratford Rd
Saint Paul Mn 55118-4249
Nicholas J & Anita A Wills
1869 Victoria Rd
Mendota Heights Mn 55118
Patricia A Lawson
999 Oxford Ct
Saint Paul Mn 55118-4248
Phillip A & Lindsay Bengtson
1834 Walsh Ln
Mendota Heights Mn 55118
Phillip E & Linda Gill
1861 Walsh Ln
Saint Paul Mn 55118-4238
Reed & Karen Smidt
1906 Walsh Ln
Mendota Heights Mn 55118
Richard W Floeder
1891 Walsh Ln
Mendota Heights Mn 55118
Robert W Salisbury
984 Stratford Rd
Saint Paul Mn 55118-4249
Roberta D Parnell
1848 Rolling Green Curv
Mendota Heights Mn 55118
page 108
S Edward & Mary Maehren
986 Stratford Rd
Saint Paul Mn 55118-4249
Shneur Z Bendet
998 Stratford Rd
Mendota Heights Mn 55118
Thomas A & Cynthia M Kraack
1001 Oxford Ct
Saint Paul Mn 55118-4248
Thomas G Kraus
1841 Walsh Ln
Mendota Heights Mn 55118
Thomas H Faust
1009 Stratford Rd
Mendota Heights Mn 55118
Thomas L & Julie Weisbecker
1862 Walsh Ln
Saint Paul Mn 55118-4242
Thomas R & Robin L Yardic
987 Stratford Rd
Saint Paul Mn 55118-4215
Toby J & Stephanie Meyer
983 Stratford Rd
Mendota Heights Mn 55118
Trudy J Sheire
1854 Rolling Green Curv
Saint Paul Mn 55118-4230
Vivian W Kuntz
1004 Stratford Rd
Mendota Heights Mn 55118-4249
William & Carol Kiemele
1867 Walsh Ln
Saint Paul Mn 55118-4238
page 109
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Request for City Council Action
MEETING DATE: May 24, 2016 TO: Mayor and City Council, City Administrator FROM: Nolan Wall, AICP – Planner SUBJECT: Resolution Approving Conditional Use Permit at 701 Mendota Heights Road
COMMENT:
Introduction
The applicant, on behalf of Independent School District 197, is seeking a conditional use permit to install
a roof-mounted solar energy system at 701 Mendota Heights Road.
Background
The subject parcel is approximately 30 acres and contains the Friendly Hills Middle School campus. The
proposed solar energy system is compliant with the applicable City Code standards for such a structure and
for conditional use permits. The proposed conditions of approval require a building permit to be issued
prior to installation and abandonment provisions.
The Planning Commission conducted a public hearing at the May 24 meeting. A neighboring resident
inquired as to whether or not any vegetation removal would be required; the applicant indicated there would
not be any as part of the proposed project.
Discussion
The City is using its quasi-judicial authority when considering action on subdivision and zoning requests
and has limited discretion; a determination regarding whether or not the request meets the applicable code
standards is required.
Budget Impact
N/A
Recommendation
The Planning Commission recommended approval of the request, with conditions, as described in Planning
Case 2016-14. If the City Council desires to implement the recommendation, pass a motion adopting
RESOLUTION 2016-46 APPROVING A CONDITIONAL USE PERMIT AT 701 MENDOTA HEIGHTS
ROAD.
Action Required
This matter requires a simple majority vote.
page 112
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-46
RESOLUTION APPROVING A CONDITIONAL USE PERMIT AT
701 MENDOTA HEIGHTS ROAD
WHEREAS, TruNorth Solar, LLC, on behalf of the property owner, has applied for a
conditional use permit as proposed in Planning Case 2016-14 and described in Exhibit A; and
WHEREAS, the Mendota Heights Planning Commission held a public hearing on this
matter at their regular meeting on May 24, 2016.
NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that
the conditional use permit request as proposed in Planning Case 2016-14 is hereby approved
with the finding of fact that the proposed project is compliant with the applicable City Code
requirements.
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the
conditional use permit request as proposed in Planning Case 2016-14 is hereby approved with
the following conditions:
1. The applicant obtains a building permit prior to installation of the proposed solar energy
system.
2. If the proposed solar energy system remains nonfunctional or inoperable for a continuous
period of twelve (12) months, it shall be deemed to be abandoned and shall be deemed a
public nuisance.
3. If abandoned, the property owners shall remove the abandoned system, including the
entire structure and transmission equipment, at their expense after obtaining a demolition
permit.
Adopted by the City Council of the City of Mendota Heights this seventh day of June, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
_____________________________
Sandra Krebsbach, Mayor
ATTEST:
______________________________
Lorri Smith, City Clerk
page 113
Planning Staff Report
DATE: May 24, 2016
TO: Planning Commission
FROM: Nolan Wall, AICP – Planner
SUBJECT: Planning Case 2016-14
Conditional Use Permit
APPLICANT: TruNorth Solar, LLC
PROPERTY ADDRESS: 701 Mendota Heights Road – Friendly Hills Middle School
ZONING/GUIDED: R-1 One-Family Residential/S-School
ACTION DEADLINE: June 24, 2016
DESCRIPTION OF THE REQUEST
The applicant, on behalf of Independent School District 197, is seeking a conditional use permit to install
a roof-mounted solar energy system at 701 Mendota Heights Road. Title 12-1D-18-A allows solar energy
systems as a conditional use in all zoning districts, subject to conditions.
BACKGROUND
The subject parcel is approximately 30 acres and contains the Friendly Hills Middle School campus. The
City Council recently adopted Ordinance 485 creating standards for alternative energy systems, as part of
Planning Case 2015-34. The intent was to ensure the same standards are applied to each solar energy
system in an effort to encourage sustainable practices that do not adversely impact the community.
ANALYSIS
Comprehensive Plan
Solar access protection is included in the Land Use Plan-Resource Protection section of the 2030
Comprehensive Plan (page 72-73):
Solar Access Protection
The City of Mendota Heights has historically planned for solar access protection within its
Comprehensive Plans. The rationale for including a solar access protection element in the
Comprehensive Plan is to assure the availability of direct sunlight to solar energy systems. A
large share of the energy consumed in Minnesota is used for purposes that solar energy could
well serve such as space heating and cooling, domestic hot water heating and low-temperature
industrial processes. Collection of solar energy requires protection of solar collectors’ sky space.
Solar sky space is the portion of the sky that must be free of intervening trees or structures for
a collector to receive unobstructed sunlight. According to the Minnesota Energy Agency, “simple
page 114
flat plate collectors have the potential to supply one-half of Minnesota’s space heating, cooling,
water heating and low-temperature industrial process heat requirements.”
Solar Access Goals and Policies:
Goal 1: Protect reasonable access to direct sunlight for solar energy systems.
Policies:
• Consider modification of existing ordinances to protect access of direct sunlight to
rooftops of all principal structures.
• Encourage developers to establish covenants that do not restrict the development and
use of active and/or passive solar energy systems.
• Encourage buildings and developers to offer solar energy system options, to the extent
practical, for space heating and cooling and hot water heating in new residential,
commercial and industrial developments.
Conditional Use Permit
Title 12-1D-18-A-3 of the City Code includes the following standards for roof-mounted solar energy
systems:
Roof Mounted Systems:
a. Height: The maximum height of the system shall not exceed the structure height requirements in
the applicable zoning district.
The proposed solar energy system will extend approximately 17 inches above the roof structure,
but will not be located above the highest point of the existing building.
b. Setbacks: The system shall comply with all building setback requirements in the applicable
zoning district and shall not extend beyond the exterior perimeter of the building on which the
system is mounted.
The proposed solar energy system will not extend beyond the exterior perimeter of the building.
c. Mounting: The system shall be flush mounted on pitched roofs or may be bracket mounted on
flat roofs. Bracket mounted collectors shall only be permitted when a determination is provided by
a licensed professional qualified to certify that the underlying roof structure will support loading
requirements and all applicable building standards are satisfied.
The proposed solar energy system will be bracket-mounted to the flat roof structure. The applicant
has provided a structural engineering report to certify that the roof joists are capable of holding the
entire load of the array and ballast.
d. Maximum Area: The system shall not cover more than eighty percent (80%) of the roof section
upon which the panels are mounted.
The proposed solar panel area is 6,250 square feet, which will occupy approximately 46% of the
total applicable roof section.
In addition, Title 12-1D-18 of the City Code includes the following additional conditions for all solar energy
systems:
5. Screening: Solar energy systems shall be screened from view to the extent possible without
impacting their function. Systems located within the business and industrial zoning districts may
page 115
be required to comply with the standards in subsection 12-1D-13-2C7 of this article where
practical.
The proposed solar energy system will be bracket-mounted to the roof structure facing Mendota
Heights Road. The 18-inch parapet walls will obscure view of the panels from the road or
surrounding residential properties.
6. Color: Solar energy systems shall use colors that blend with the color of the roof material on
which the system is mounted or other structures.
The proposed solar panels are dark-blue with aluminum frames, but will not be visible from the
road or surrounding residential properties.
7. Glare: Reflection angles from collector surfaces shall be oriented away from neighboring
windows and minimize glare toward vehicular traffic and adjacent properties. Where necessary,
the city may require additional screening to address glare.
The proposed solar panels are tilted at a 12-degree angle and are made from non-reflective glass.
8. Utility Connection:
a. All utilities shall be installed underground.
b. An exterior utility disconnect switch shall be installed at the electric meter serving the property.
c. Solar energy systems shall be grounded to protect against natural lightning strikes in
conformance with the national electrical code.
d. No solar energy system shall be interconnected with a local electrical utility company until the
company has provided the appropriate authorization to the city, in compliance with the national
electrical code.
According to the applicant, the proposed project will be compliant with all of the utility connection
requirements. Staff will verify compliance during the building permit review process.
9. Safety:
a. Standards: Solar energy systems shall meet the minimum standards outlined by the International
Electrotechnical Commission (IEC), the American Society Of Heating, Refrigerating, And Air-
Conditioning Engineers (ASHRAE), ASTM International, British Standards Institution (BSI),
International Organization For Standardization (ISO), Underwriter's Laboratory (UL), the Solar
Rating And Certification Corporation (SRCC) or other standards as determined by the city building
official.
b. Certification: Solar energy systems shall be certified by Underwriters Laboratories, Inc., and
the National Renewable Energy Laboratory, the Solar Rating And Certification Corporation or
other body as determined by the community development director. The city reserves the right to
deny a building permit for proposed solar energy systems deemed to have inadequate certification.
According to the applicant, the proposed project will be compliant with all of the safety
requirements. Staff will verify compliance during the building permit review process.
10. Easements: Solar energy systems shall not encroach upon any public drainage, utility,
roadway, or trail easements.
The proposed solar energy system will not encroach on any easements.
11. Abandonment: Any solar energy system which remains nonfunctional or inoperable for a
continuous period of twelve (12) months shall be deemed to be abandoned and shall be deemed a
public nuisance. The owners shall remove the abandoned system, including the entire structure and
transmission equipment, at their expense after obtaining a demolition permit.
page 116
This requirement is included as a conditional of approval.
Title 12-1L-6-E-1 of the City Code contains standards for reviewing a conditional use permit request; the
following are to be taken into consideration:
• The effect of the proposed use upon the health, safety, and welfare of occupants or surrounding
lands;
• existing and anticipated traffic conditions including parking facilities on adjacent streets; and
• the effect of the proposed use on the comprehensive plan.
In addition, the following standards must be met:
• The proposed use will not be detrimental to the health, safety or general welfare of the community;
• will not cause serious traffic congestion nor hazards;
• will not seriously depreciate surrounding property value; and
• the proposed use is in harmony with the general purpose and intent of the City Code and the
comprehensive plan.
Based on the information included in the application submittal and provided by the applicant, the proposed
project is compliant with the applicable solar energy system and conditional use permit standards.
ALTERNATIVES
1. Recommend approval of the conditional use permit request, based on the finding of fact that the
proposed project is compliant with the applicable City Code requirements, with conditions.
OR
2. Recommend denial of the conditional use permit request, based on the finding(s) of fact determined
by the Planning Commission and/or City Council.
OR
3. Table the request and direct staff to extend the application review period an additional 60 days, in
compliance with MN STAT. 15.99.
STAFF RECOMMENDATION
Staff recommends approval of the conditional use permit request based on the finding of fact that the
proposed project is compliant with the applicable City Code requirements (Alternative 1), with the
following conditions:
1. The applicant obtains a building permit prior to installation of the proposed solar energy system.
2. If the proposed solar energy system remains nonfunctional or inoperable for a continuous period
of twelve (12) months, it shall be deemed to be abandoned and shall be deemed a public nuisance.
3. If abandoned, the property owners shall remove the abandoned system, including the entire
structure and transmission equipment, at their expense after obtaining a demolition permit.
MATERIALS INCLUDED FOR REVIEW
1. Aerial site map
2. Planning applications, including supporting materials
page 117
701
701
704
729
2455
700
2384
2450
2374695
648
691
666
2500
723
694
2458
2381
724
705 671687 683 677
670680686 674690
2480
699
2490
649
2385
732
2480
728
2465
2464
731
2375
735
737
736
2459
2455
648
2455
2458
2489
2367
2471
650
741
724
2499
2489
2366
2461
2500
740
647
2490
24702464
2490 HUBER DRAPACHE LN
MENDOTA HEIGHTS RD
APAC
H
E
C
T
LOCKWOOD DR
Planning Case 2016-14701 Mendota Heights RoadFriendly Hills Middles School
City of
Mendota
Heights0230
SCALE IN FEETDate: 5/13/2016
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
PROJECT AREA
page 118
page 119
page 120
page 121
page 122
page 123
page 124
page 125
page 126
page 127
page 128
Adam & Kimberly Smith
649 Hampshire Dr
Mendota Heights Mn 55120
Adrian D & Sarah B Waltz
642 Hampshire Dr
Mendota Heights Mn 55120
Adrian D Stetler
2574 Concord Way
Mendota Heights Mn 55120
Albert R & Catherine Spottke
2497 Lockwood Dr
Saint Paul Mn 55120-1746
Alfred R & Virginia Pieper
2471 Hampshire Ct
Mendota Heights Mn 55120
Allen L & Carol Peterson
2385 Apache Ct
Saint Paul Mn 55120-1649
Ami Spevacek
2493 Lockiwood Dr
Mendota Heights Mn 55120
Andrew Brown
2532 Brookfield Ln
Mendota Heights Mn 55120
Andrew Brown
2532 Brookfield Ln
Mendota Heights Mn 55120
Andrew Brown
2532 Brookfield Ln
Mendota Heights Mn 55120
Ann Ackerman
1 Broadway Unit 311
Tacoma Wa 98402
Ann Ackerman
1 Broadway Unit 311
Tacoma Wa 98402
Ann E Hanebuth
2521 Concord Way
Mendota Heights Mn 55120
Ann E Hanebuth
2521 Concord Way
Mendota Heights Mn 55120
Ann M Garvey
2533 Concord Way
Mendota Heights Mn 55120-1701
Ann M Garvey
2533 Concord Way
Mendota Heights Mn 55120-1701
Anne Marie Thomson
2544 Claremont Dr
Mendota Heights Mn 55120
Anthony & Suzanne Haider
Jpmorgan Chase Bank NA 2530 Arbor Ct
Mendota Heights Mn 55120
Anthony W Peterson
2536 Brookfield Ln
Mendota Heights Mn 55120
Anthony W Peterson
2536 Brookfield Ln
Mendota Heights Mn 55120
Arnold Oliver Tste Helgemoe
2491 Lockwood Dr W
Mendota Heights Mn 55120
Barbara E Wing
2591 Heritage Dr
Mendota Heights Mn 55120-1738
Barbara E Wing
2591 Heritage Dr
Mendota Heights Mn 55120-1738
Barbara E Wing
2591 Heritage Dr
Mendota Heights Mn 55120-1738
Bernard P & Damaris Friel
750 Mohican Lane
Saint Paul Mn 55120-1633
Bernard P & Damaris Friel
750 Mohican Ln
Saint Paul Mn 55120-1633
Bonnie L Hollenbeck
2543 Concord Way
Mendota Heights Mn 55120-1701
Bonnie L Hollenbeck
2543 Concord Way
Mendota Heights Mn 55120-1701
Bradley R Marvy
2511 Wilshire Ct
Mendota Heights Mn 55120-1706
Bradley R Marvy
2511 Wilshire Ct
Mendota Heights Mn 55120-1706
page 129
Bridget Ellen Garvey
2252 Concord Way
Mendota Heights Mn 55120
Bridget Ellen Garvey
2252 Concord Way
Mendota Heights Mn 55120
Bruce Carter
2530 Haverton Cir
Mendota Heights Mn 55120
Bruce G & Cherie L Reichow
2374 Apache Ct
Saint Paul Mn 55120-1684
Bruce L & Signe A Bobbitt
2455 Hampshire Ct
Saint Paul Mn 55120-1900
Carl J II & Linda C Sommerer
680 Apache Lane
Saint Paul Mn 55120-1648
Carol L Bjorklund
2506 Concord Way
Mendota Heights Mn 55120-1700
Carol L Bjorklund
2506 Concord Way
Mendota Heights Mn 55120-1700
Carol L Bjorklund
2506 Concord Way
Mendota Heights Mn 55120-1700
Carol L Sheppard
2564 Concord Way
Mendota Heights Mn 55120-1728
Carol L Sheppard
2564 Concord Way
Mendota Heights Mn 55120-1728
Catherine A Harrison
14213 Desert Flower Dr N
Fountain Hills Az 85268
Catherine P Moore
2567 Heritage Dr
Mendota Heights Mn 55120
Catherine P Moore
2567 Heritage Dr
Mendota Heights Mn 55120
Catherine P Moore
2567 Heritage Dr
Mendota Heights Mn 55120
Chad D Lemmons
677 Apache Ln
Saint Paul Mn 55120-1671
Christopher J Tschida
2465 Hampshire Ct
Mendota Heights Mn 55120
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
Colleen & John Tste Lepak
674 Apache Ln
Mendota Heights Mn 55120
Constance A Tstee Powell
2480 Lockwood Dr
Mendota Heights Mn 55120-1743
Courtney A Hopper
2527 Wilshire Ct
Mendota Heights Mn 55120
Courtney A Hopper
2527 Wilshire Ct
Mendota Heights Mn 55120
Courtney A Sekevitch
2536 Wilshire Ct
Mendota Heights Mn 55120
Courtney A Sekevitch
2536 Wilshire Ct
Mendota Heights Mn 55120
page 130
Courtney A Sekevitch
2536 Wilshire Ct
Mendota Heights Mn 55120
Craig J Olson
2544 Concord Way
Mendota Heights Mn 55120-1701
Craig J Olson
2544 Concord Way
Mendota Heights Mn 55120-1701
Cynthia R Widman
% Cynthia R Allen 2532 Wilshire Ct
Mendota Heights Mn 55120
Cynthia R Widman
% Cynthia R Allen 2532 Wilshire Ct
Mendota Heights Mn 55120
Daniel A Halsey
17766 Langford Blvd
Prior Lake Mn 55372
Daniel A Halsey
17766 Langford Blvd
Prior Lake Mn 55372
Daniel A Halsey
17766 Langford Blvd
Prior Lake Mn 55372
Daniel Edwards Rostratter
2483 Stockbridge Rd
Mendota Heights Mn 55120
Daniel J Kelly
736 Mohican Ct
Saint Paul Mn 55120-1632
Daniel O Tste Adams
1145 Tonkawa Rd
Long Lake Mn 55356-9241
David C & Joann K Coen
2375 Apache Ct
Saint Paul Mn 55120-1683
David C Friedman
2502 Concord Way
Mendota Heights Mn 55120-1700
David C Friedman
2502 Concord Way
Mendota Heights Mn 55120-1700
David Duschane
2483 Lockwood Dr
Mendota Heights Mn 55120
David L Polarek
2513 Wilshire Ct
Mendota Heights Mn 55120-1706
David L Polarek
2513 Wilshire Ct
Mendota Heights Mn 55120-1706
David L Polarek
2513 Wilshire Ct
Mendota Heights Mn 55120-1706
David R & Stacy S Jacobson
728 Mohican Ct
Saint Paul Mn 55120-1632
Dean E McDowell
695 Apache Ln
Mendota Heights Mn 55120
Dennis L & Carol A Mashuga
754 Havenview Ct
Saint Paul Mn 55120-1800
Diana Fisher
2573 Heritage Dr
Mendota Heights Mn 55120
Diana Fisher
2573 Heritage Dr
Mendota Heights Mn 55120
Dominique B & Susan Najjar
2476 Bridgeview Ct
Mendota Heights Mn 55120-1600
Donald & Mary Kietzmann
2542 Concord Way
Mendota Heights Mn 55120
Donald & Mary Kietzmann
2542 Concord Way
Mendota Heights Mn 55120
Donald E & Marie A Matheson
2522 Wilshire Ct
Mendota Heights Mn 55120-1706
Donald E & Marie A Matheson
2522 Wilshire Ct
Mendota Heights Mn 55120-1706
Douglas H Gregg
2517 Wilshire Ct
Mendota Heights Mn 55120
Douglas H Gregg
2517 Wilshire Ct
Mendota Heights Mn 55120
page 131
Douglas J Newberg
731 Mohican Ct
Mendota Heights Mn 55120-1632
Elaine Wagner
2545 Concord Way
Mendota Heights Mn 55120
Elaine Wagner
2545 Concord Way
Mendota Heights Mn 55120
Elfi Ehrlich Janssen
2516 Wilshire Ct
Mendota Heights Mn 55120-1706
Elfi Ehrlich Janssen
2516 Wilshire Ct
Mendota Heights Mn 55120-1706
Elizabeth A Christenson
2513 Concord Way
Mendota Heights Mn 55120-1700
Elizabeth A Christenson
2513 Concord Way
Mendota Heights Mn 55120-1700
Elizabeth M Collins
2487 Lockwood Dr Unit 56
Saint Paul Mn 55120-1745
Estelle M Brouwer
704 Apache Ln
Mendota Heights Mn 55120-1647
Ez Lease and Lend Inc
Po Box 75982
Saint Paul Mn 55175
Feifarek Family Trust
2540 Concord Way
Mendota Heights Mn 55120
Feifarek Family Trust
2540 Concord Way
Mendota Heights Mn 55120
Feifarek Family Trust
2540 Concord Way
Mendota Heights Mn 55120
George W Perez
2522 Claremont Dr
Mendota Heights Mn 55120-1726
Gheorghe Axinia
2490 Wilshire Ct
Mendota Heights Mn 55120
Gheorghe Axinia
2490 Wilshire Ct
Mendota Heights Mn 55120
Gregory M & Diane L Lothenbach
2473 Lockwood Dr
Saint Paul Mn 55120-1743
Gregory N & Juana V Seivert
724 Mohican Ct
Saint Paul Mn 55120-1632
Gregory P Tschann
687 Apache Ln
Mendota Heights Mn 55120
Heather L Polski
2515 Concord Way
Mendota Heights Mn 55120-1700
Heather L Polski
2515 Concord Way
Mendota Heights Mn 55120-1700
Howard J Jr & Patric Abbott
2550 Claremont Dr
Mendota Heights Mn 55120
Hubert Paul Phillipps
2539 Stockbridge Rd
Saint Paul Mn 55120-1712
Independent School Dist 197
1897 Delaware Ave
Mendota Heights Mn 55118
Independent School Dist 197
1897 Delaware Ave
Mendota Heights Mn 55118
Inessa P Vigdorich
2546 Concord Way
Mendota Heights Mn 55120-1701
Inessa P Vigdorovich
2546 Concord Way
Mendota Heights Mn 55120-1701
Jacqueline A Blissenbach
2504 Concord Way
Mendota Heights Mn 55120
Jacqueline A Blissenbach
2504 Concord Way
Mendota Heights Mn 55120
Jacqueline O Huot
2472 Lockwood Dr
Saint Paul Mn 55120-1743
page 132
James & Diane Tschida
2508 Concord Way
Mendota Heights Mn 55120
James & Diane Tschida
2508 Concord Way
Mendota Heights Mn 55120
James A Tste Geske
690 Apache Ln
Mendota Heights Mn 55120
James D Child
2565 Heritage Dr
Mendota Heights Mn 55120
James D Child
2565 Heritage Dr
Mendota Heights Mn 55120
James M & Sally R McLaughlin
2480 Mendota Heights Cir
Saint Paul Mn 55120-1690
James R & Beverly M Adams
2550 Concord Way
Mendota Heights Mn 55120-1728
James R & Beverly M Adams
2550 Concord Way
Mendota Heights Mn 55120-1728
James R & Beverly M Adams
2550 Concord Way
Mendota Heights Mn 55120-1728
James R & M Kathleen Woods
2472 Hampshire Ct
Saint Paul Mn 55120-1900
James R Lee
2515 Wishire Ct
Mendota Heights Mn 55120
James R Lee
2515 Wishire Ct
Mendota Heights Mn 55120
Jan Franco
2489 Lockwood Dr
Saint Paul Mn 55120-1745
Jana B Tste Patrick
2536 Arbor Ct
Mendota Heights Mn 55120
Jane I Kase
2547 Concord Way
Mendota Heights Mn 55120
Jane I Kase
2547 Concord Way
Mendota Heights Mn 55120
Jane M Landreville
2455 Bridgeview Ct
Saint Paul Mn 55120-1610
Jane P Mitchell
2587 Heritage Dr
Mendota Heights Mn 55120-1738
Jane P Mitchell
2587 Heritage Dr
Mendota Heights Mn 55120-1738
Janet A Hawn
2524 Claremont Dr
Mendota Heights Mn 55120
Jann Cronje
2572 Concord Way
Mendota Heights Mn 55120
Jean M Kosowski
2554 Concord Way
Mendota Heights Mn 55120-1728
Jean M Kosowski
2554 Concord Way
Mendota Heights Mn 55120-1728
Jean Witson
2506 Claremont Dr
Mendota Heights Mn 55120-1736
Jerome & Sandra Neavin
1573 Christensen Ave
West Saint Paul Mn 55118
Jerome & Sandra Neavin
1573 Christensen Ave
West Saint Paul Mn 55118
Jesse M Dheilly
2560 Concord Way
Mendota Heights Mn 55120-1728
Jesse M Dheilly
2560 Concord Way
Mendota Heights Mn 55120-1728
Joan R Lennon
% Charles Lennon 1063 Chippewa Ave
Mendota Heights Mn 55118
Joan R Lennon
2524 Wilshire Ct
Mendota Heights Mn 55120-1706
page 133
Joann Frost
2526 Wilshire Ct
Mendota Heights Mn 55120
Joann Frost
2526 Wilshire Ct
Mendota Heights Mn 55120
Joanne & Jason M Tschida
2450 Bridgeview Ct
Mendota Heights Mn 55120-1600
John A & Lillian E Larson
2537 Stockbridge Rd
Saint Paul Mn 55120-1712
John F & Cathie Steiner
648 Hampshire Dr
Saint Paul Mn 55120-1934
John M & Jill M Reamer
2489 Mendota Heights Cir
Saint Paul Mn 55120-1690
John M Magnusson
2530 Claremont Dr
Mendota Heights Mn 55120-1726
John P Kennelly
2571 Heritage Dr Unit 105
Mendota Heights Mn 55120
John P Kennelly
2571 Heritage Dr Unit 105
Mendota Heights Mn 55120
John R & Deborah L Katzmark
2461 Bridgeview Ct
Saint Paul Mn 55120-1610
Jose S & Perla P Agpoon
1835 Pilgrim Pkwy
Brookfield Wi 53005
Jose S & Perla P Agpoon
1835 Pilgrim Pkwy
Brooksfield Wi 53005
Joseph D Tste Ritacco
2576 Concord Way
Saint Paul Mn 55120-1741
Joseph J & Patricia Korman
2500 Claremont Dr
Mendota Heights Mn 55120
Joseph L & Maxine L Caskinette
2504 Claremont Dr
Mendota Heights Mn 55120-1736
Joseph Leuman
2581 Heritage Dr
Mendota Heights Mn 55120
Joseph Leuman
2581 Heritage Dr
Mendota Heights Mn 55120
Joseph Scott & Emily Childs
2381 Apache Ct
Mendota Heights Mn 55120-1649
Julia M McBride-bibby
2597 Heritage Dr
Mendota Heights Mn 55120
Julia M McBride-bibby
2597 Heritage Dr
Mendota Heights Mn 55118
Kara A Sheehan
2527 Concord Way
Mendota Heights Mn 55120
Kara A Sheehan
2527 Concord Way
Mendota Heights Mn 55120
Karen J Anderson
2514 Wilshire Ct
Mendota Heights Mn 55120-1706
Karen J Anderson
2514 Wilshire Ct
Mendota Heights Mn 55120-1706
Karen J Bergstrom
2523 Wilshire Ct
Mendota Heights Mn 55120-1706
Karen J Bergstrom
2523 Wilshire Ct
Mendota Heights Mn 55120-1706
Karol H Baumeister
2470 Lockwood Dr
Mendota Heights Mn 55120
Katherine Schwartz
2511 Concord Way
Inver Grove Heights Mn 55120
Katherine Schwartz
2511 Concord Way
Inver Grove Heights Mn 55120
Kathleen A Cheesebrough
2496 Wilshire Ct
Mendota Heights Mn 55120-1706
page 134
Kathleen A Cheesebrough
2496 Wilshire Ct
Mendota Heights Mn 55120-1706
Kathleen A Pope
Po Box 130923
Saint Paul Mn 55113
Kathleen A Pope
Po Box 130923
Saint Paul Mn 55113
Kathleen A Quitter
4210 Bridgewood Ter
Vadnais Heights Mn 55127
Kathleen M Johnson
2526 Brookfield Ln
Mendota Heights Mn 55120-1702
Kathleen M Johnson
2526 Brookfield Ln
Mendota Heights Mn 55120-1702
Kathryn & Sean Doyle
700 Apache Ln
Mendota Heights Mn 55120
Kendal A & Marlene G Fitzer
691 Apache Ln
Saint Paul Mn 55120-1671
Kenneth K Kauffman
2467 Bridgeview Ct
Saint Paul Mn 55120-1610
Kevin & Maureen Tste Lahr
2384 Apache Ct
Saint Paul Mn 55120-1684
Krista J Isley
2543 Stockbridge Rd
Mendota Heights Mn 55120
Kundai Mtunga
2575 Heritage Dr
Mendota Heights Mn 55120-1667
Kundai Mtunga
2575 Heritage Dr
Mendota Heights Mn 55120-1667
Kundai Mtunga
2575 Heritage Dr
Mendota Heights Mn 55120-1667
Laurel T Boerger
2563 Heritage Dr
Mendota Heights Mn 55120-1737
Laurel T Boerger
2563 Heritage Dr
Mendota Heights Mn 55120-1737
Lawrence & Rienalda Lucio
2475 Lockwood Dr
Saint Paul Mn 55120-1743
Leslie A McCormick
2595 Heritage Dr
Mendota Heights Mn 55120-1738
Leslie A McCormick
2595 Heritage Dr
Mendota Heights Mn 55120-1738
Linda M Strommer
2510 Wilshire Ct
Mendota Heights Mn 55120
Linda M Strommer
2510 Wilshire Ct
Mendota Heights Mn 55120
Linda M Strommer
2510 Wilshire Ct
Mendota Heights Mn 55120
Lynne M Roe
2459 Hampshire Ct
Saint Paul Mn 55120-1900
Margaret I Woods
694 Apache Ln
Saint Paul Mn 55120-1648
Margaret J Soshnik
2534 Wilshire Ct
Mendota Heights Mn 55120
Margaret J Soshnik
2534 Wilshire Ct
Mendota Heights Mn 55120
Margaret M Sanchez
2523 Concord Way
Mendota Heights Mn 55120-1700
Margaret M Sanchez
2523 Concord Way
Mendota Heights Mn 55120-1700
Maria Alejandra Hall
2492 Wilshire Ct
Mendota Heights Mn 55120
Maria Alejandra Hall
2492 Wilshire Ct
Mendota Heights Mn 55120
page 135
Maria Alejandra Hall
2492 Wilshire Ct
Mendota Heights Mn 55120
Marilyn E Cornman
2512 Wilshire Ct
Mendota Heights Mn 55120
Marilyn E Cornman
2512 Wilshire Ct
Mendota Heights Mn 55120
Marilyn J Robinson
Po Box 398078
Edina Mn 55439
Marilyn J Robinson
Po Box 398078
Edina Mn 55439
Marilyn K Siemers
2561 Heritage Dr
Mendota Heights Mn 55120
Marilyn K Siemers
2561 Heritage Dr
Mendota Heights Mn 55120
Marvin David Kauffman
636 Hampshire Dr
Saint Paul Mn 55120-1933
Mary G & James R Dietz
7623 W Starry Night Ln
Tucson Az 85743
Mary G & James R Dietz
7623 W Starry Night Ln
Tucson Az 85743
Mary L Tully
2486 Lockwood Dr
Saint Paul Mn 55120-1745
Mary M Fuller
2548 Claremont Dr
Mendota Heights Mn 55120
Mary T Maher
2520 Wilshire Ct
Mendota Heights Mn 55120-1706
Mary T Maher
2520 Wilshire Ct
Mendota Heights Mn 55120-1706
Maureen Bausch
750 Havenview Ct
Mendota Heights Mn 55120
Maureen D Wintz Higgins
2485 Lockwood Dr
Mendota Heights Mn 55120
Maxine Stoven Grout
2530 Brookfield Ln
Mendota Heights Mn 55120-1702
Maxine Stoven Grout
2530 Brookfield Ln
Mendota Heights Mn 55120-1702
Maxine West
2517 Concord Way
Mendota Heights Mn 55120-1700
Maxine West
2517 Concord Way
Mendota Heights Mn 55120-1700
Maxine West
2517 Concord Way
Mendota Heights Mn 55120-1700
Michael G Ernst
732 Mohican Ct
Mendota Heights Mn 55120-1632
Michel A Pleau
5332 Upper 147th St W
Apple Valley Mn 55124
Michele F Kvikstad
2462 Hampshire Ct
Mendota Heights Mn 55120-1900
Michelle A McMullen
2570 Concord Way
Saint Paul Mn 55120-1741
Mollie A Oconnor
2494 Wilshire Ct
Mendota Heights Mn 55120-1706
Mollie A Oconnor
2494 Wilshire Ct
Mendota Heights Mn 55120-1706
Mollie Melemed
2470 Bridgeview Ct
Mendota Heights Mn 55120
Monica L Ramstad
2520 Brookfield Ln
Mendota Heights Mn 55120-1702
Monica L Ramstad
2520 Brookfield Ln
Mendota Heights Mn 55120-1702
page 136
Monica L Ramstad
2520 Brookfield Ln
Mendota Heights Mn 55120-1702
Nikolas Patronas
646 Pond View Ter
Mendota Heights Mn 55120
Orland G & M Gloria Rasmussen
2484 Lockwood Dr
Saint Paul Mn 55120-1745
Patricia K Delebo
650 Pond View Ter
Mendota Heights Mn 55120
Patricia M Rabuse
2566 Concord Way
Mendota Heights Mn 55120-1728
Patricia M Rabuse
2566 Concord Way
Mendota Heights Mn 55120-1728
Patrick Benedict Rev Cleary
5908 Bradbury Ct
Inver Grove Heights Mn 55076
Paul Kirkwood Snyder
1206 102nd St W
Inver Grove Heights Mn 55077-4702
Paulette M Cameron
2577 Heritage Dr
Mendota Heights Mn 55120
Paulette M Cameron
2577 Heritage Dr
Mendota Heights Mn 55120
Peter A & Mary C Tst Bretzman
641 Hampshire Dr
Mendota Heights Mn 55120
Philip E & Margaret Johnson
2458 Bridgeview Ct
Saint Paul Mn 55120-1600
Ralph B Kirshbaum
2541 Concord Way
Mendota Heights Mn 55120
Ralph B Kirshbaum
2541 Concord Way
Mendota Heights Mn 55120
Ralph B Kirshbaum
2541 Concord Way
Mendota Heights Mn 55120
Ramaiah & Vimala D Muthyala
699 Apache Ln
Saint Paul Mn 55120-1671
Randall A & Karen J Johnson
2456 Hampshire Ct
Saint Paul Mn 55120-1900
Randy L & Cynthia Vindedahl
648 Pond View Terr
Saint Paul Mn 55120-1929
Richard & Constance Summers
2499 Lockwood Dr
Mendota Heights Mn 55120
Richard B and Diana Odea
2468 Hampshire Ct
Saint Paul Mn 55120-1900
Richard E Carlson
2585 Heritage Dr
Mendota Heights Mn 55120-1738
Richard E Carlson
2585 Heritage Dr
Mendota Heights Mn 55120-1738
Richard G & Pamela J Kunkel
705 Apache Ln
Mendota Heights Mn 55120-1670
Richard J & Barbara Gabriel
670 Apache Ln
Saint Paul Mn 55120-1648
Richard J Jr Williams
2501 Lockwood Dr
Mendota Heights Mn 55120
Robert & Olga Grun
645 Hampshire Dr
Saint Paul Mn 55120-1935
Robert E & Sheryl Leverton
735 Mohican Ct
Saint Paul Mn 55120-1632
Rochelle Hood
2502 Claremont Dr
Mendota Heights Mn 55120
Rochelle M Emmel
2541 Stockbridge Rd
Saint Paul Mn 55120-1712
Roger J Cornetto
723 Mohican Ct
Saint Paul Mn 55120-1632
page 137
Sally Y Revocable Tr Cohen
2545 Stockbridge Rd
Mendota Heights Mn 55120
Sandra R Aaron
2525 Concord Way
Mendota Heights Mn 55120
Sandra R Aaron
2525 Concord Way
Mendota Heights Mn 55120
Sandra R Aaron
2525 Concord Way
Mendota Heights Mn 55120
Sara Lynn Frank
2540 Claremont Dr
Mendota Heights Mn 55120
Sharon L Koll
2508 Claremont Dr
Saint Paul Mn 55120-1736
Sheelagh Frost Russell
2521 Wilshire Ct
Mendota Heights Mn 55120
Sheelagh Frost Russell
2521 Wilshire Ct
Mendota Heights Mn 55120
Sheryl A Helgemoe
2477 Lockwood Dr
Saint Paul Mn 55120-1743
Simon J III & Susan Blattner
1341 Greenwillow Ln Unit G
Glenview Il 60025
Simon J III & Susan Blattner
1341 Greenwillow Ln Unit G
Glenview Il 60025
Simon J III & Susan Blattner
1341 Greenwillow Ln Unit G
Glenview Il 60025
Stephen G & Michele Haigh
2490 Mendota Heights Cir
Saint Paul Mn 55120-1690
Steve & Susan Graner
2524 Brookfield Ln
Mendota Heights Mn 55118
Steve & Susan Graner
2524 Brookfield Ln
Mendota Heights Mn 55118
Steve Chortek
2499 Mendota Heights Cir
Mendota Heights Mn 55120
Steven & Deirdre Gollinger
686 Apache Ln
Saint Paul Mn 55120-1648
Steven A Mager
729 Mohican Ct
Saint Paul Mn 55120-1632
Steven C & Cynthia Nelson
666 Apache Ln
Saint Paul Mn 55120-1648
Steven M Brielmaier
2546 Claremont Dr
Mendota Heights Mn 55120
Sunny Andriy Chen
2537 Concord Way
Mendota Heights Mn 55120
Sunny Andriy Chen
2537 Concord Way
Mendota Heights Mn 55120
Sunny Andriy Chen
2537 Concord Way
Mendota Heights Mn 55120
Susan L Gabel
2482 Lockwood Dr
Saint Paul Mn 55120-1743
Sylvia Jean Cook
2526 Claremont Dr
Saint Paul Mn 55120-1726
Thomas Alton
2500 Mendota Heights Cir
Saint Paul Mn 55120-1690
Thomas C & Kathryn H Kidd
2478 Lockwood Dr
Mendota Heights Mn 55120-1743
Thomas C & Marsha A Knuth
740 Mohican Ct
Mendota Heights Mn 55120-1632
Thomas J & Ellen M Engquist
2542 Claremont Dr
Saint Paul Mn 55120-1725
Thomas J Sr Tstee Spaniol
2471 Lockwood Dr
Mendota Heights Mn 55120
page 138
Thomas K Perry
737 Mohican Ct
Saint Paul Mn 55120-1632
Thomas P & Marian M Niemiec
2525 Wilshire Ct
Mendota Heights Mn 55120
Thomas P & Marian M Niemiec
2525 Wilshire Ct
Mendota Heights Mn 55120
Thomas P & Marian M Niemiec
2525 Wilshire Ct
Mendota Heights Mn 55120
Tim J Oskey
671 Apache Ln
Mendota Heights Mn 55120
Todd A & Melissa S Wickard
760 Havenview Ct
Saint Paul Mn 55120-1800
Townhomes of Kensington Cond Assoc
14800 Galaxie Ave Ste 105
Apple Valley Mn 55124
Vicki L Larson
2531 Concord Way
Mendota Heights Mn 55120-1701
Vicki L Larson
2531 Concord Way
Mendota Heights Mn 55120-1701
William M & Debra A Wardwell
2464 Bridgeview Ct
Mendota Heights Mn 55120-1600
Wn Jr & Mary Ellen Kappes
683 Apache Ln
Saint Paul Mn 55120-1671
page 139
page 140
page 141
Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Nolan Wall, AICP – Planner SUBJECT: Resolution Approving a Variance at 2165 Timmy Street
COMMENT:
Introduction
The applicant is seeking to reconstruct a deck onto an existing single-family dwelling and requires a
variance from the side yard setback requirements in the R-1 Zoning District.
Background
The subject parcel is 14,914 square feet and contains an existing single-family residential dwelling with a
side-loaded attached garage on the corner of Timmy Street and Cullen Avenue. A previous property owner
constructed the existing deck approximately 2.5 feet from the northern property boundary line in the
side/rear yard, which is non-compliant with the required side yard setback standard. Since the deck is
proposed to be demolished and reconstructed, the applicant is required to seek the appropriate approvals
necessary for any proposed encroachments into the required setback areas.
The applicant proposes to reconstruct the deck 4 feet into the side yard for 35 feet in length, which requires
a 3-foot variance and significantly reduces the existing encroachment. Staff contends the portion of the
proposed deck that serves as a walkway to access the rear yard can be further reduced and that no variance
is necessary for the proposed deck that extends into the rear yard. Staff recommended the width be reduced
to 3 feet, which is the minimum width required by the Building Code and is consistent with recent approvals
for similar requests. However, the Planning Commission recommended approval of the 4-foot-wide
walkway with staff’s condition that the encroachment only extend 4 feet from the corner of the dwelling.
The Planning Commission conducted a public hearing at the May 24 meeting; there were no public
comments.
Discussion
The City is using its quasi-judicial authority when considering action on subdivision and zoning requests
and has limited discretion; a determination regarding whether or not the request meets the applicable code
standards is required.
Budget Impact
N/A
page 142
Recommendation
The Planning Commission recommended approval of the request, with conditions, as described in Planning
Case 2016-12. If the City Council desires to implement the recommendation, pass a motion adopting
RESOLUTION 2016-47 APPROVING A VARIANCE AT 2165 TIMMY STREET.
Action Required
This matter requires a simple majority vote.
page 143
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-47
RESOLUTION APPROVING A VARIANCE AT 2165 TIMMY STREET
WHEREAS, Richard Dugan has applied for a variance as proposed in Planning Case
2016-12 and described in Exhibit A; and
WHEREAS, the Mendota Heights Planning Commission held a public hearing on this
matter at their regular meeting on May 24, 2016.
NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that
the variance request as proposed in Planning Case 2016-12 is hereby approved with the
following findings of fact:
1. Construction of the proposed deck/walkway within the required setback to access the side
yard and compliant deck structure in the rear yard, through an existing above-grade patio
door, is a reasonable use of the property and meets the purpose and intent of the City
Code and Comprehensive Plan.
2. Due to the subject parcel’s existing conditions, a practical difficulty is demonstrated in
order to construct a walkway/landing within the required side yard setback to access a
compliant deck structure from within the existing dwelling and provide safe access to the
side yard.
3. As proposed, the request would significantly reduce the existing encroachment and would
not allow for useable deck space in the side yard or negatively impact the essential
character of the neighborhood.
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the variance
request as proposed in Planning Case 2016-12 is hereby approved with the following conditions:
1. The proposed encroachment shall extend no further than four feet from the northwest
corner of the existing dwelling to provide access to the compliant portion of the proposed
deck in the rear yard.
2. Within one year of approval by the City Council, the applicant shall obtain a building
permit for construction of the deck.
Adopted by the City Council of the City of Mendota Heights this seventh day of June, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
_____________________________
Sandra Krebsbach, Mayor
ATTEST:
______________________________
Lorri Smith, City Clerk
page 144
Planning Staff Report
DATE: May 24, 2016
TO: Planning Commission
FROM: Nolan Wall, AICP – Planner
SUBJECT: Planning Case 2016-12
Variance
APPLICANT: Richard Dugan
PROPERTY ADDRESS: 2165 Timmy Street
ZONING/GUIDED: R-1 One-Family Residential/LR-Low Density Residential
ACTION DEADLINE: June 21, 2016
DESCRIPTION OF THE REQUEST
The applicant is seeking to reconstruct a deck onto an existing single-family dwelling and requires a
variance from the side yard setback requirements in the R-1 Zoning District.
BACKGROUND
The subject parcel is 14,914 square feet and contains an existing single-family residential dwelling with a
side-loaded attached garage constructed in 1976 on the corner of Timmy Street and Cullen Avenue. A
previous property owner constructed a deck wrapping around the northwest corner of the existing dwelling
into the side and rear yards.
Based on information provided by the applicant, the existing deck is located approximately 2.5 feet from
the northern property boundary line in the side/rear yard and is therefore non-compliant with the required
side yard setback standard. Since the deck is proposed to be demolished and reconstructed, the applicant
is required to seek the appropriate approvals necessary for any proposed encroachments into the required
setback areas.
ANALYSIS
Comprehensive Plan
The subject parcel is guided LR-Low Density Residential in the 2030 Comprehensive Plan. The applicant’s
request to reconstruct an existing deck on the property is consistent with the continued use as a single-
family residential dwelling.
Variance
According to Title 12-1E-3-D-3-A of the City Code, the side yard setback standard for the R-1 District is:
page 145
10' on each side or 1/2 of the height of the structure contiguous to the side yard, whichever is greater,
to a maximum of 15'
In this case, the existing/proposed deck is located off the dwelling’s main level and is bound by the 10-foot
minimum side yard setback standard. As a result, the existing non-conforming deck is subject to the
following provision, as in Title 12-1D-1-A of the City Code:
Continuance Of Nonconforming Use, Structure Or Land: Any structure or use lawfully existing
upon the effective date of this chapter may be continued at the size and in a manner of operation
existing upon such date except as hereinafter specified.
According to the applicant, the existing dwelling is located 11 feet from the north property boundary line
and contains a patio door opening into the side yard to access the portion of the deck extending into the rear
yard. The existing deck extends 8.5 feet from the dwelling into the side yard. The proposed deck would
extend 4 feet into the side yard for 35 feet in length, which requires a 3-foot variance.
When considering the variance request for the proposed deck in this case, the City is required to find that:
1. The request is in harmony with the general purposes and intent of the ordinance and comprehensive
plan and the applicant proposes to use the property in a reasonable manner.
The applicant’s desire to reconstruct a deck onto the existing single-family dwelling is a reasonable use
of the property and consistent with the Comprehensive Plan. The existing dwelling has an above-grade
patio door intended to provide access to the side yard. The portion of the proposed deck encroaching
into the side yard is intended only to be used as a walkway for accessing the compliant portion of the
deck in the rear yard. The purpose of the side yard setback standard is to discourage crowding and
maintain open space between dwellings. As a result of the reduced encroachment and existing
conditions, the intent of the side yard setback standard is met.
2. The applicant establishes there are practical difficulties with complying with the ordinance due to
circumstances that are unique to the property which are not created by the applicant or based on
economic considerations.
According to the applicant, the existing dwelling and deck were constructed by a previous property
owner. The subject parcel is a corner lot and is just under the R-1 District’s 15,000-square foot
minimum lot size. Due to the increased side yard setback required for corner lots along rights-of-way,
it is assumed that the existing dwelling was constructed as far to the north as possible. As a result, a
practical difficulty exists to access the proposed rear yard deck through the existing above-ground patio
door in compliance with the side yard setback requirements.
Staff contends the portion of the proposed deck that serves as a 4-foot walkway to access the rear yard
portion of the deck can be further reduced and that no variance is necessary for the proposed deck that
extends off the west side of the dwelling into the rear yard. According to the Building Code, 3 feet is
the minimum width of a landing required for a walkway. As a result, staff recommends the width be
reduced to that standard and that no portion of the proposed deck can extend further than 3 feet from
the northwest corner of the existing dwelling. Attached is a revised site plan depicting staff’s
recommendation for consideration by the Planning Commission.
3. The request will not alter the essential character of the neighborhood.
The reconstructed deck/walkway proposed to encroach into the required side yard abuts the adjacent
property’s side yard to the north, which also appears to be constructed at or near the 10-foot setback.
As proposed, the 4-foot-wide walkway is intended only to provide access to the rear yard portion of the
deck and will not negatively impact the neighboring property due to the proposed reduced
encroachment and limited-use capabilities.
page 146
ALTERNATIVES
1. Recommend approval of the 3-foot variance request proposed by the applicant, based on the
attached finding of fact, with conditions.
OR
2. Recommend approval of the 2-foot variance proposed by staff, based on the attached findings of
fact, with conditions.
OR
3. Recommend denial of the variance request, based on the finding(s) of fact determined by the
Planning Commission and/or City Council.
OR
4. Table the request and direct staff to extend the application review period an additional 60 days, in
compliance with MN STAT. 15.99.
STAFF RECOMMENDATION
Staff recommends approval of the 2-foot variance request to allow construction of a 3-foot-wide walkway
from the existing patio door to access the side yard and compliant portion of the proposed deck in the rear
yard, based on the attached findings of fact (Alternative 2), with the following conditions:
1. The proposed encroachment shall extend no further than three feet from the northwest corner of
the existing dwelling to provide access to the compliant portion of the proposed deck in the rear
yard.
2. Within one year of approval by the City Council, the applicant shall obtain a building permit for
construction of the deck.
MATERIALS INCLUDED FOR REVIEW
1. Aerial site map
2. Revised site plan depicting staff’s recommendation
3. Planning applications, including supporting materials
page 147
FINDINGS OF FACT FOR APPROVAL
Variance Request
2165 Timmy Street
The following Findings of Fact are made in support of approval of the variance request in this case:
1. Construction of the proposed deck/walkway within the required setback to access the side yard and
compliant deck structure in the rear yard, through an existing above-grade patio door, is a
reasonable use of the property and meets the purpose and intent of the City Code and
Comprehensive Plan.
2. Due to the subject parcel’s existing conditions, a practical difficulty is demonstrated in order to
construct a walkway/landing within the required side yard setback to access a compliant deck
structure from within the existing dwelling and provide safe access to the side yard.
3. As proposed, the request would significantly reduce the existing encroachment and would not allow
for useable deck space in the side yard or negatively impact the essential character of the
neighborhood.
page 148
150
130 80110100 6031125 351891851002165
2155
1071
2154
10621068 TIMMY STCULLEN AVE
Planning Case 2016-122165 Timmy Street City of
Mendota
Heights025
SCALE IN FEETDate: 5/13/2016
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
Existing Encroachment
page 149
page 150
page 151
page 152
page 153
page 154
page 155
page 156
Aaron Menza
1053 Wagon Wheel Trl
Mendota Heights Mn 55120
Barry W & Diane M Bicanich
2145 Timmy St
Saint Paul Mn 55120-1313
Beatrice H Tste Langford
2138 Theresa St
Saint Paul Mn 55120-1308
Christopher & Demetr Canavati
2166 Timmy St
Mendota Heights Mn 55120-1667
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
Dean Hobbs
1057 Wagon Wheel Trl
Mendota Heights Mn 55120-1319
Dennis Zoff
2150 Lexington Ave S
Saint Paul Mn 55120-1210
Edward R Tste Sutich
1071 Cullen Ave
Mendota Heights Mn 55120
Eric & Joy M Ostrem
2151 Theresa St
Saint Paul Mn 55120-1309
Gregory J & Mary A Bailey
2132 Theresa St
Saint Paul Mn 55120-1308
John J & Sharon R Liska
2160 Timmy St
Saint Paul Mn 55120-1312
Justin R & Valerie K Jongbloedt
1096 Cullen Ave
Mendota Heights Mn 55120
Justin R & Valerie K Jongbloedt
1096 Cullen Ave
Mendota Heights Mn 55120
Karen Lee Johnson
2158 Lexington S
Saint Paul Mn 55120-1210
Maria E Calderon
6406 E Blanche Dr
Scottsdale Az 85254
Matthew C & Meghan K Mohs
2140 Timmy St
Saint Paul Mn 55120-1312
Michael A & Shannon Parkos
1062 Cullen Ave
Mendota Heights Mn 55120
Michael E Lucente
2135 Timmy St
Mendota Heights Mn 55120
Michael T & Carolyn Pilney
2154 Theresa St
Saint Paul Mn 55120-1308
Morris J Allen
2161 Theresa St
Saint Paul Mn 55120-1309
Paul M & Bridget A Glaser
2125 Timmy St
Mendota Heights Mn 55120
Richard F Skrivanek
2155 Timmy St
Saint Paul Mn 55120-1313
Richard F Tste Dugan
2165 Timmy St
Saint Paul Mn 55120-1313
Richard W & Anne M Post
1090 Cullen Ave
Saint Paul Mn 55120-1301
Rosemary E Mossberg
2150 Timmy St
Saint Paul Mn 55120-1312
Samuel R Shepard
2141 Theresa St
Saint Paul Mn 55120-1309
Shirley M Hetherington
2144 Theresa St
Saint Paul Mn 55120-1308
Steve & Jodi Lowary
1098 Cullen Ave
Mendota Heights Mn 55120
Thomas T & Marlys J Palmer
1050 Williams Ct
Mendota Heights Mn 55120-1302
page 157
Timothy E & Anne S McQuillan
2130 Timmy Ave
Mendota Heights Mn 55120
U S West Inc
% Centurylink Property Tax Dept Po
Box 7909
Overland Park Ks 66207
page 158
page 159
page 160
Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Nolan Wall, AICP – Planner SUBJECT: Resolution Approving a Lot Split and Variance at 810/804 Ridge Place
COMMENT:
Introduction
The applicants are seeking approval to subdivide an undeveloped portion of 810 Ridge Place to be combined
with 804 Ridge Place. The request requires City Council approval before being recorded by Dakota County.
In addition, a variance is necessary to create a parcel that is non-conforming with the required minimum lot
width standard for the applicable zoning district.
Background
The property owners of 810 Ridge Place are requesting approval to split a 1.95-acre parcel to sell to the
property owner at 804 Ridge Place in order to control the view-shed behind the property. The subject
parcels will maintain the existing side yard setbacks along the interior side lot line and existing lot widths
along Ridge Place. If approved, the property in-question will be combined into 804 Ridge Place and is not
intended to be developed at this time. The proposed lot split would create a temporary non-conformity with
the R-1 District’s lot width standard since it would have no frontage on a dedicated right-of-way.
The Planning Commission conducted a public hearing at the May 24 meeting; there were no public
comments.
Discussion
The City is using its quasi-judicial authority when considering action on subdivision and zoning requests
and has limited discretion; a determination regarding whether or not the request meets the applicable code
standards is required.
Budget Impact
N/A
Recommendation
The Planning Commission recommended the City Attorney give an opinion as to what recourse may be
available if the lot lines are not dissolved and incorporated into the property in the time allocated in
Condition #1 (by October 31, 2016). According to the City Attorney, the city has the right to enforce the
condition in compliance with any City Council approval. No additional conditions are recommended.
The Planning Commission recommended approval of the requests, with conditions, as described in Planning
Case 2016-13. If the City Council desires to implement the recommendation, pass a motion adopting
page 161
RESOLUTION 2016-48 APPROVING A LOT SPLIT AND VARIANCE AT 810 AND 804 RIDGE
PLACE.
Action Required
This matter requires a simple majority vote.
page 162
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-48
RESOLUTION APPROVING A LOT SPLIT AND VARIANCE
AT 810 AND 804 RIDGE PLACE
WHEREAS, Scott/Nancy Knowlton and John Steenberg have applied for a lot split and
variance as proposed in Planning Case 2016-13 and described in Exhibit A; and
WHEREAS, the Mendota Heights Planning Commission held a public hearing on this
matter at their regular meeting on May 24, 2016.
NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that
the lot split and variance requests as proposed in Planning Case 2016-13 are hereby approved
with the following findings of fact:
1. The proposed subdivision request meets the purpose and intent of the City Code and is
consistent with the Comprehensive Plan.
2. The property in-question is not proposed to be split in order to create an additional
buildable lot.
3. The temporary non-conformity created by the proposed subdivision will be eliminated
once the property in-question is combined and dissolved by the property owner of Lot 7.
4. The proposed subdivision ensures that Lot 7 has ownership of the existing view-shed,
without constraining potential future improvements into the rear and side yards on Lot 6.
5. The proposed subdivision will have no visual impacts on the existing conditions of either
property and the new interior side lot line configuration will provide an alignment that is
consistent with the parcels to the north along Ridge Place.
6. Approval of the requests will not negatively impact the essential character of the
neighborhood.
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the lot split
and variance requests as proposed in Planning Case 2016-13 are hereby approved with the
following conditions:
1. Upon closing on the sale of the property in-question, and no later than October 31, 2016,
the property owner shall be required to combine and dissolve the property into Lot 7 (804
Ridge Place).
2. The applicants shall dedicate the required drainage and utility easements along the new
interior side lot line, as shown on the Certificate of Survey included in the application
materials, with Dakota County.
Adopted by the City Council of the City of Mendota Heights this seventh day of June, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
_____________________________
Sandra Krebsbach, Mayor
ATTEST:
______________________________
Lorri Smith, City Clerk
page 163
EXHIBIT A
Legal Description
PID: 27-71051-00-060
Sommerset Hills No. 2
Lot 6
PID: 27-71051-00-070
Sommerset Hills No. 2
Lot 7
page 164
Planning Staff Report
DATE: May 24, 2016
TO: Planning Commission
FROM: Nolan Wall, AICP – Planner
SUBJECT: Planning Case 2016-13
Lot Split and Variance
APPLICANT: Scott and Nancy Knowlton/John Steenberg
PROPERTY ADDRESS: 810/804 Ridge Place
ZONING/GUIDED: R-1 One-Family Residential/LR-Low Density Residential
ACTION DEADLINE: June 21, 2016
DESCRIPTION OF THE REQUEST
The applicants are seeking approval to subdivide an undeveloped portion of 810 Ridge Place to be combined
with 804 Ridge Place. The request requires City Council approval before being recorded by Dakota County.
In addition, a variance is necessary to create a parcel that is non-conforming with the required minimum lot
width standard for the applicable zoning district.
BACKGROUND
The property owners of 810 Ridge Place (Sommerset Hills No. 2, Lot 6) are requesting approval to split a
1.95-acre parcel to sell to the property owner at 804 Ridge Place (Sommerset Hills No. 2, Lot 7) in order
to control the view-shed behind the property. The subject parcels will maintain the existing side yard
setbacks along the interior side lot line and existing lot widths along Ridge Place. Since the entirety of the
existing lot line is not being adjusted, the proposal is considered a lot split and not a lot line adjustment. If
approved, the property in-question will be combined into Lot 7 and is not intended to be developed at this
time.
ANALYSIS
Comprehensive Plan
The subject parcels are guided LR-Low Density Residential in the 2030 Comprehensive Plan. The request
to split a portion of an existing single-family residential parcel for purposes of combination with an adjacent
parcel of the same use is consistent with the continued use of both parcels as low density residential uses.
Lot Split
Title 11-3-2 of the City Code (Subdivision Ordinance) allows the subdivision of parcels, provided that the
resulting lots are compliant with the requirements of the applicable zoning district. As shown in the table
page 165
below based on the attached survey, the proposed lot split would create a temporary non-conformity with
the R-1 District’s minimum lot width standard:
R-1 District Proposed Parcel Lot 6 (810 Ridge Place) Lot 7 (804 Ridge Place)
Standard Existing Proposed Existing Proposed Existing Proposed
Lot Area 15,000 SF
(0.34 acres) N/A 1.95 acres 3.81 acres 1.86 acres 4.81 acres 6.76 acres
Lot Width1 100 ft. N/A 0 ft. – no
frontage 124.30 ft. 163.70 ft.
1The maximum horizontal distance between the side lot lines of a lot measured within the first thirty feet (30') of the
lot depth. Every lot must have the minimum frontage as required in the zoning ordinance on a city approved street
other than an alley.
In order to ensure the non-conformity created by the proposed lot split is eliminated within a reasonable
amount of time, a condition of approval is included requiring the private property owner to combine and
dissolve the newly-created parcel by October 31, 2016.
Variance
When considering the variance for the proposed subdivision request in this case, the City is required to find
that:
1. The request is in harmony with the general purposes and intent of the ordinance and comprehensive
plan and the applicant proposes to use the property in a reasonable manner.
The request to subdivide a portion of private, undeveloped residential property in order to be combined
and dissolved into the adjacent private residential property is a reasonable use of both properties. While
the request will create a temporary non-conformity, the end result will have no impacts on the existing
lot widths or side yard setbacks.
2. The applicant establishes there are practical difficulties with complying with the ordinance due to
circumstances that are unique to the property which are not created by the applicant or based on
economic considerations.
The property in-question does not have any frontage on a dedicated right-of-way, as required by the
City Code, and is not intended to create an additional buildable lot. Due to the topography and
orientation to the street, the existing dwelling on Lot 7 looks out over the rear yard of Lot 6. The
proposed subdivision ensures that Lot 7 has ownership of the existing view-shed, without constraining
potential future improvements into the rear and side yards on Lot 6. Based on the existing conditions,
a practical difficulty in subdividing the property in-question in order to combine and dissolve into the
adjacent private property, in compliance with the applicable zoning standards, is demonstrated.
3. The request will not alter the essential character of the neighborhood.
The proposed lot split will have no visual impacts on the existing conditions of either property. The
new interior side lot line configuration will provide for an east/west alignment that is consistent with
the parcels to the north along Ridge Place and will not alter the essential character of the neighborhood.
ALTERNATIVES
1. Recommend approval of the subdivision and variance requests, based on the attached finding of
fact, with conditions.
OR
page 166
2. Recommend denial of the subdivision and variance requests, based on the finding(s) of fact
determined by the Planning Commission and/or City Council.
OR
3. Table the request and direct staff to extend the application review period an additional 60 days, in
compliance with MN STAT. 15.99.
STAFF RECOMMENDATION
Staff recommends approval of the subdivision and variance requests, based on the attached findings of fact
(Alternative 1), with the following conditions:
1. Upon closing on the sale of the property in-question, and no later than October 31, 2016, the
property owner shall be required to combine and dissolve the property into Lot 7 (804 Ridge Place).
2. The applicants shall dedicate the required drainage and utility easements along the new interior
side lot line, as shown on the Certificate of Survey included in the application materials, with
Dakota County.
MATERIALS INCLUDED FOR REVIEW
1. Aerial site map
2. Planning applications, including supporting materials
page 167
FINDINGS OF FACT FOR APPROVAL
Lot Split and Variance Requests
810/804 Ridge Place
The following Findings of Fact are made in support of approval of the variance request in this case:
1. The proposed subdivision request meets the purpose and intent of the City Code and is consistent
with the Comprehensive Plan.
2. The property in-question is not proposed to be split in order to create an additional buildable lot.
3. The temporary non-conformity created by the proposed subdivision will be eliminated once the
property in-question is combined and dissolved by the property owner of Lot 7.
4. The proposed subdivision ensures that Lot 7 has ownership of the existing view-shed, without
constraining potential future improvements into the rear and side yards on Lot 6.
5. The proposed subdivision will have no visual impacts on the existing conditions of either property
and the new interior side lot line configuration will provide an alignment that is consistent with the
parcels to the north along Ridge Place.
6. Approval of the requests will not negatively impact the essential character of the neighborhood.
page 168
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1940
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7
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8208808828
8
4
856 862858866
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828852
860864
Planning Case 2016-13810-804 Ridge Place City of
Mendota
Heights0100
SCALE IN FEETDate: 5/2/2016
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
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Looking Southwest from 804 Ridge Place
Looking West from 804 Ridge Place
page 178
Looking Northwest from 804 Ridge Place
page 179
Carl Richard Guiton
822 Ridge Pl
Mendota Heights Mn 55118-4304
Carol A & James J Weisebecker
1910 Wachtler Ave
Mendota Heights Mn 55118
Charles J Townsend
1919 Wachtler Ave
Mendota Heights Mn 55118-4333
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
City of Mendota Heights
1101 Victoria Curv
Saint Paul Mn 55118-4167
David A & Margaret A Boyum
1940 Wachtler Ave
Saint Paul Mn 55118-4332
David C Mandt
825 Ridge Pl
Saint Paul Mn 55118-4304
Gerard A & Leona Jenniges
800 Ridge Pl
Saint Paul Mn 55118-4304
Jeffrey D & Maureen Wilke
781 Ridge Pl
Saint Paul Mn 55118-4327
John D Steenberg
804 Ridge Pl
Mendota Heights Mn 55118
John G & Joan Hagman
816 Ridge Pl
Saint Paul Mn 55118-4304
John J & Kristie Vanbogart
1920 Wachtler Ave
Mendota Heights Mn 55118-4332
Marjorie R Tste Minea
772 Ridge Pl
Saint Paul Mn 55118-4339
Mark M & Sara M Gergen
1900 Oak St
Mendota Heights Mn 55118
Maureen K Haggerty
790 Ridge Pl
Mendota Heights Mn 55118-4339
Mendakota Country Club Inc
2075 Mendakota Dr
Saint Paul Mn 55120-1300
Michael W Maczko
872 Crown Cir
Mendota Heights Mn 55118-4219
Northern States Power Co
% Property Tax Department 414
Nicollet Mall
Minneapolis Mn 55401
Patrick Jr & Billie McQuillan
1909 Wachtler
Saint Paul Mn 55118-4333
Samuel M & Juneth E Joy
828 Ridge Pl
Saint Paul Mn 55118-4304
Scott K & Nancy K Knowlton
810 Ridge Pl
Saint Paul Mn 55118-4304
Tc Country Club Inc
2075 Mendakota Dr
Mendota Heights Mn 55120-1335
page 180
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page 182
Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Nolan Wall, AICP – Planner SUBJECT: Resolution Approving a Variance at 2305 Apache Street
COMMENT:
Introduction
The applicant is seeking to demolish and reconstruct an addition to an existing single-family dwelling and
requires a variance from the side yard setback requirements in the R-1 Zoning District.
Background
The subject parcel contains an existing single-family residential dwelling with an attached garage. A
previous property owner constructed an addition onto the back of garage/side of the house, near the southern
property boundary line. The applicant has submitted a building permit application to reconstruct the 98-
square foot addition to accommodate a wheelchair access ramp into the dwelling from garage. Portions of
the existing garage and addition encroach into the required side yard setback area. Since the non-
conforming addition is proposed to be demolished and reconstructed within the same existing footprint, the
applicant is required to seek the appropriate approvals necessary for any proposed encroachment.
The Planning Commission conducted a public hearing at the May 24 meeting; there were no public
comments.
Discussion
The City is using its quasi-judicial authority when considering action on subdivision and zoning requests
and has limited discretion; a determination regarding whether or not the request meets the applicable code
standards is required.
Budget Impact
N/A
Recommendation
The Planning Commission recommended approval of the request, with conditions, as described in Planning
Case 2016-15. If the City Council desires to implement the recommendation, pass a motion adopting
RESOLUTION 2016-49 APPROVING A VARIANCE AT 2305 APACHE STREET.
Action Required
This matter requires a simple majority vote.
page 183
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-49
RESOLUTION APPROVING A VARIANCE AT 2305 APACHE STREET
WHEREAS, Michael Hayes has applied for a variance as proposed in Planning Case
2016-15 and described in Exhibit A; and
WHEREAS, the Mendota Heights Planning Commission held a public hearing on this
matter at their regular meeting on May 24, 2016.
NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that
the variance request as proposed in Planning Case 2016-15 is hereby approved with the
following findings of fact:
1. Reconstruction of an addition onto the existing single-family dwelling is a reasonable use
of the property and consistent with the Comprehensive Plan.
2. The existing encroachment will not be expanded and the improvements are necessary to
reconstruct the addition in compliance with applicable code requirements.
3. Only a small portion of the existing addition is non-compliant with the 10-foot setback
and encroaches less than the existing attached garage.
4. Reconstruction of the addition in compliance with the setback requirements requires the
wheelchair ramp be moved inside the garage and does not allow adequate parking space
for a wheelchair-accessible vehicle.
5. The existing conditions were not created by the applicant and demonstrate a practical
difficulty in meeting the required setback in order to reconstruct the existing addition in
compliance with applicable codes.
6. The reconstructed addition’s roofline will now match the existing attached garage’s and
the wheelchair ramp will not be visible from outside the dwelling with the garage door
closed, which will not alter the essential character of the neighborhood.
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the variance
request as proposed in Planning Case 2016-15 is hereby approved with the following conditions:
1. The proposed encroachment for the reconstructed addition shall not extend further than
the existing condition, as shown on the survey included in the application submittal.
2. Within one year of approval by the City Council, the applicant shall obtain a building
permit for construction of the proposed addition.
Adopted by the City Council of the City of Mendota Heights this seventh day of June, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
_____________________________
Sandra Krebsbach, Mayor
ATTEST:
______________________________
Lorri Smith, City Clerk
page 184
Planning Staff Report
DATE: May 24, 2016
TO: Planning Commission
FROM: Nolan Wall, AICP – Planner
SUBJECT: Planning Case 2016-15
Variance
APPLICANT: Michael Hayes
PROPERTY ADDRESS: 2305 Apache Street
ZONING/GUIDED: R-1 One-Family Residential/LR-Low Density Residential
ACTION DEADLINE: June 27, 2016
DESCRIPTION OF THE REQUEST
The applicant is seeking to demolish and reconstruct an addition to an existing single-family dwelling and
requires a variance from the side yard setback requirements in the R-1 Zoning District.
BACKGROUND
The subject parcel is 15,110 square feet and contains an existing single-family residential dwelling with an
attached garage constructed in 1957. A previous property owner constructed an addition onto the back of
garage/side of the house, near the southern property boundary line. The applicant has submitted a building
permit application to demolish and reconstruct the 98-square foot addition to accommodate a wheelchair
access ramp into the dwelling from the garage.
Based on information provided by the applicant, portions of the existing garage and addition encroach into
the required side yard setback area. Since the non-conforming addition is proposed to be demolished and
reconstructed within the same existing footprint, the applicant is required to seek the appropriate approvals
necessary for any proposed encroachment.
ANALYSIS
Comprehensive Plan
The subject parcel is guided LR-Low Density Residential in the 2030 Comprehensive Plan. The applicant’s
request to reconstruct an existing addition on the property is consistent with the continued use as a single-
family residential dwelling.
Variance
According to Title 12-1E-3-D-3-A of the City Code, the side yard setback standard for the R-1 District is:
page 185
10' on each side or 1/2 of the height of the structure contiguous to the side yard, whichever is greater,
to a maximum of 15'
In this case, the existing/proposed addition is bound by the 10-foot minimum side yard setback standard
due to the structure’s height. As a result, the existing non-conforming addition is subject to the following
provision, as in Title 12-1D-1-A of the City Code:
Continuance Of Nonconforming Use, Structure Or Land: Any structure or use lawfully existing
upon the effective date of this chapter may be continued at the size and in a manner of operation
existing upon such date except as hereinafter specified.
The existing attached garage encroaches 5.2 feet into the required side yard setback area, however no
exterior improvements to it are included as part of the proposed project. The proposed addition, to be
reconstructed within the same footprint as the existing condition, would encroach 1.6 feet into the side yard
and requires a variance.
When considering the variance request for the proposed addition in this case, the City is required to find
that:
1. The request is in harmony with the general purposes and intent of the ordinance and comprehensive
plan and the applicant proposes to use the property in a reasonable manner.
The applicant’s desire to reconstruct an addition onto the existing single-family dwelling is a reasonable
use of the property and consistent with the Comprehensive Plan. The existing encroachment will not
be expanded and the improvements are necessary to reconstruct the addition in compliance with the
applicable Building Code requirements.
2. The applicant establishes there are practical difficulties with complying with the ordinance due to
circumstances that are unique to the property which are not created by the applicant or based on
economic considerations.
The existing dwelling and addition were constructed by a previous property owner and staff is unaware
of the circumstances that transpired to create the existing encroachments into the side yard setback area.
As shown on the survey, only a small portion of the existing addition is non-compliant with the 10-foot
setback and encroaches far less than the existing attached garage.
According to the applicant, in order to reconstruct the addition in compliance with the setback
requirements, the ramp would have to be moved inside the garage and would not allow adequate parking
space for the wheelchair-accessible vehicle. As a result, the applicant has demonstrated a practical
difficulty in meeting the required side yard setback in order to reconstruct the existing addition in
compliance with applicable codes.
3. The request will not alter the essential character of the neighborhood.
The reconstructed addition’s roofline will now match the existing attached garage’s and the ramp will
not be visible from outside the dwelling with the garage door closed. The reconstructed addition will
have the same footprint as the existing condition and will be an improvement to the property, which
will not alter the essential character of the neighborhood.
ALTERNATIVES
1. Recommend approval of the variance request, based on the attached findings of fact, with
conditions.
OR
page 186
2. Recommend denial of the variance request, based on the finding(s) of fact determined by the
Planning Commission and/or City Council.
OR
3. Table the request and direct staff to extend the application review period an additional 60 days, in
compliance with MN STAT. 15.99.
STAFF RECOMMENDATION
Staff recommends approval of the variance request based on the attached findings of fact (Alternative 1),
with the following conditions:
1. The proposed encroachment for the reconstructed addition shall not extend further than the existing
condition, as shown on the survey included in the application submittal.
2. Within one year of approval by the City Council, the applicant shall obtain a building permit for
construction of the proposed addition.
MATERIALS INCLUDED FOR REVIEW
1. Aerial site map
2. Planning applications, including supporting materials
page 187
FINDINGS OF FACT FOR APPROVAL
Variance Request
2305 Apache Street
The following Findings of Fact are made in support of approval of the variance request in this case:
1. Reconstruction of an addition onto the existing single-family dwelling is a reasonable use of the
property and consistent with the Comprehensive Plan.
2. The existing encroachment will not be expanded and the improvements are necessary to reconstruct
the addition in compliance with applicable code requirements.
3. Only a small portion of the existing addition is non-compliant with the 10-foot setback and
encroaches less than the existing attached garage.
4. Reconstruction of the addition in compliance with the setback requirements requires the wheelchair
ramp be moved inside the garage and does not allow adequate parking space for a wheelchair-
accessible vehicle.
5. The existing conditions were not created by the applicant and demonstrate a practical difficulty in
meeting the required setback in order to reconstruct the existing addition in compliance with
applicable codes.
6. The reconstructed addition’s roofline will now match the existing attached garage’s and the
wheelchair ramp will not be visible from outside the dwelling with the garage door closed, which
will not alter the essential character of the neighborhood.
page 188
150117
110
62601161982352305
2300
771
2295
APACHE STPlanning Case 2016-152305 Apache Street City of
Mendota
Heights020
SCALE IN FEETDate: 5/13/2016
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
Existing Addition
page 189
April 29, 2016
Mr. Nolan Wall
City of Mendota Heights
1101 Victory Curve
Mendota Heights, MN 55118
Subject: Variance Application
2305 Apache Street
Mendota Heights, MN 55120
Dear Mr. Wall:
We have applied for a variance to construct a ramp inside our garage so my daughter has access
to the house with her power wheel chair. Our garage has an attached extension to the back side
(west side) that we need to use so we have enough room to build the ramp to code and access the
house. We plan to stay within the current footprint of the existing structure. The garage
extension will need to be re-built to meet code requirements and provide adequate ceiling room.
The roof line of the current extension will be built to match the current garage roof line. The
ramp will not be visible from outside the garage with the door closed and matching up the garage
extension with the garage will improve the outside appearance.
The survey that was completed shows that the garage extension is over 10 feet from the property
line on the west end but is only 8.4 feet from the property line at the east end. If we moved the
garage extension 1.6 feet to meet the 10 foot setback from the property line, then we would also
have to move the ramp inside the garage. After consulting with our builder we made
measurements inside the garage and we would not be able to fit our conversion van inside the
garage and open the doors to get out with the ramp moved from the side wall. Therefore,
moving the garage extension to meet the 10 foot setback would result in the loss of using our
garage for parking. If you have any questions regarding this request, please call me at
(612) 670-4658.
Sincerely,
Michael D. Hayes
.
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page 198
Adam R & Sarah A Johnson
756 Pontiac Pl
Mendota Heights Mn 55120
Bradley James Crosby
2276 Apache St
Mendota Heights Mn 55120
Brian M & Jaime M McBride
787 Mohican Ln
Saint Paul Mn 55120-1634
Cabrini G Brandl
761 Keokuk Ln
Mendota Heights Mn 55120-1629
Charles J & Lois R Parsons
2332 Apache St
Mendota Heights Mn 55120
Charles S & Jean Mathison
2294 Dodd Road
Mendota Heights Mn 55120
Christopher L Mary M Gilbert
777 Keokuk Ln
Saint Paul Mn 55120-1631
Craig M & Kristine M Wanamaker
2331 Apache St
Saint Paul Mn 55120-1605
David K & Sandra L True
771 Keokuk Ln
Mendota Heights Mn 55120
Eugene D & K R Henrickson
2283 Apache St
Saint Paul Mn 55120-1603
Frank Pilney
1867 Warrior Dr
Mendota Heights Mn 55118
Gwendolyn F Raddatz
777 Mohican Ln
Mendota Heights Mn 55120
James & Bonita Holt
750 Keokuk Ln
Saint Paul Mn 55120-1628
Janet F Conway
2288 Apache St
Mendota Heights Mn 55120-1675
Jeffery L Eddy
2270 Apache St
Mendota Heights Mn 55120
Jennifer Jo Munson
780 Keokuk Ln
Mendota Heights Mn 55120
Jeremy P Knutson
781 Mohican Ln
Mendota Heights Mn 55120
Jessica M Brandolf
2269 Apache St
Mendota Heights Mn 55120-1603
Joel C & Julia W Bennett
2295 Apache St
Saint Paul Mn 55120-1603
John C & Michele A Edwards
2270 Dodd Rd
Saint Paul Mn 55120-1651
Kathleen Skradski
786 Keokuk Ln
Saint Paul Mn 55120-1630
Kyle S Michel
751 Keokuk Ln
Mendota Heights Mn 55120
Linda Kaye Irey
2275 Apache St
Saint Paul Mn 55120-1603
Lisa W & Patrick J Connelly
772 Keokuk Ln
Saint Paul Mn 55120-1630
Lucille L Tste Ridley
1786 Hillcrest Ave
Saint Paul Mn 55116
Marcia F Haugen Revocable Tst
07/22/94
753 Pontiac Pl
Mendota Heights Mn 55120-1659
Mary C Philblad
757 Pontiac Pl
Saint Paul Mn 55120-1659
Matthew D & Hope E Walburn
2296 Apache St
Mendota Heights Mn 55120
Michael C Godes
748 Pontiac Pl
Saint Paul Mn 55120-1642
Michael D Hayes
2305 Apache St
Mendota Heights Mn 55120
page 199
Michael J McLaws
755 Keokuk Ln
Mendota Heights Mn 55120
Michael S Leech
773 Mohican Ln
Saint Paul Mn 55120-1634
Neil R Smeby
795 Keokuk Ln
Mendota Heights Mn 55120-1631
Rosemarie Rued
787 Keokuk Ln
Saint Paul Mn 55120-1631
Russell D Jr Tillotson
2330 Apache St
Saint Paul Mn 55120-1606
Thomas V & Janet J Parrish
2289 Apache St
Saint Paul Mn 55120-1603
page 200
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page 202
Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Nolan Wall, AICP – Planner SUBJECT: Resolution Approving Conditional Use Permit at 2535 Pilot Knob Road
COMMENT:
Introduction
The applicant is seeking a conditional use permit to locate a weightlifting training facility in vacant space
within an existing multi-tenant building at 2535 Pilot Knob Road.
Background
The proposed use would occupy 1,400 square feet of space in a 64,273-square foot multi-tenant flex
building located at the northwest corner of the Pilot Knob Road/Northland Drive intersection. The proposed
use qualifies for a conditional use permit under the “commercial recreation” definition as a recreational
instruction/participative athletic use, fitness center, or sports training facility. The proposed use complies
with the standard of review for conditional use permits and should be compatible with the intent of the
Industrial Zoning District.
The Planning Commission conducted a public hearing at the May 24 meeting; there were no public
comments.
Discussion
The City is using its quasi-judicial authority when considering action on subdivision and zoning requests
and has limited discretion; a determination regarding whether or not the request meets the applicable code
standards is required.
Budget Impact
N/A
Recommendation
The Planning Commission recommended approval of the request, with conditions, as described in Planning
Case 2016-17. If the City Council desires to implement the recommendation, pass a motion adopting
RESOLUTION 2016-50 APPROVING A CONDITIONAL USE PERMIT AT 2535 PILOT KNOB
ROAD.
Action Required
This matter requires a simple majority vote.
page 203
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2016-50
RESOLUTION APPROVING A CONDITIONAL USE PERMIT AT
2535 PILOT KNOB ROAD
WHEREAS, Derwin Weightlifting, LLC, has applied for a conditional use permit as
proposed in Planning Case 2016-17 and described in Exhibit A; and
WHEREAS, the Mendota Heights Planning Commission held a public hearing on this
matter at their regular meeting on May 24, 2016.
NOW THEREFORE BE IT RESOLVED by the Mendota Heights City Council that
the conditional use permit request as proposed in Planning Case 2016-17 is hereby approved
with the findings of fact that the proposed use is compliant with the applicable City Code
requirements and is consistent with the Comprehensive Plan.
BE IT FURTHER RESOLVED, by the Mendota Heights City Council that the
conditional use permit request as proposed in Planning Case 2016-17 is hereby approved with
the following conditions:
1. All training and associated activities shall be conducted entirely within an enclosed
building.
2. Outdoor storage and display of materials is prohibited.
3. A sign permit shall be required prior to installation of any additional tenant signage on
the subject parcel/building.
4. A building permit shall be required prior to any applicable demolition or build-out of the
proposed tenant space.
5. Hours of operation shall be from 5:00 A.M. to 12:00 A.M. (midnight).
Adopted by the City Council of the City of Mendota Heights this seventh day of June, 2016.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
_____________________________
Sandra Krebsbach, Mayor
ATTEST:
______________________________
Lorri Smith, City Clerk
page 204
Planning Staff Report
MEETING DATE: May 24, 2016
TO: Planning Commission
FROM: Nolan Wall, AICP – Planner
SUBJECT: Planning Case 2016-17
Conditional Use Permit
APPLICANT: Derwin Weightlifting, LLC
PROPERTY ADDRESS: 2535 Pilot Knob Road – Pilot Knob Service Center
ZONING/GUIDED: I Industrial/I Industrial
ACTION DEADLINE: June 25, 2016
DESCRIPTION OF THE REQUEST
The applicant is seeking a conditional use permit to locate a weightlifting training facility in vacant space
within an existing multi-tenant building at 2535 Pilot Knob Road. Title 12-1G-2 of the City Code allows
“commercial recreation” uses by conditional use permit in the Industrial District.
BACKGROUND
Derwin Weightlifting, LLC provides weightlifting coaching and training for athletes of various skill levels.
They are proposing to occupy approximately 1,400 square feet within 2,692 square feet of existing vacant
space next to Mendota Crossfit, which is expanding into the remaining space, and plan to have some cross-
over training between the businesses. The applicant suggests limited weekday operations from 5:00 P.M –
8:00 P.M. and weekend hours are yet to be determined; attendance will vary from 10-15 people at a time.
As part of Ordinance 491, included in Planning Case 2016-04, the City Council adopted several
amendments to uses allowed within the Industrial District. Formerly, similar uses were allowed by
conditional use permit under the “participative athletics” designation, including Mendota Crossfit. That
use designation was removed and replaced with “commercial recreation, when conducted within a
completely enclosed building” as a conditional use. The City Code also contains a corresponding definition
to further clarify what uses may be permitted under the “commercial recreation” designation.
ANALYSIS
Comprehensive Plan
The subject property is guided I-Industrial in the 2030 Comprehensive Plan. The proposed use qualifies as
a conditional use in the applicable zoning district and is compliant with the Comprehensive Plan.
Conditional Use Permit
According to Title 12-1B-2 of the City Code, recently adopted as part of Ordinance 491, the following
definition is applicable in this case:
page 205
RECREATION, COMMERCIAL: Recreational instruction and participative athletic uses,
including jump/trampoline center, golf range/simulator, fitness center, sports training facility,
martial arts school, dance school, and similar uses.
Staff interprets the use as qualifying for a conditional use permit under the “commercial recreation”
definition as a recreational instruction/participative athletic use, fitness center, or sports training facility.
Title 12-1L-6-E-1 of the City Code contains standards for reviewing a conditional use permit request; the
following are to be taken into consideration:
• The effect of the proposed use upon the health, safety, and welfare of occupants or surrounding
lands;
• existing and anticipated traffic conditions including parking facilities on adjacent streets; and
• the effect of the proposed use on the comprehensive plan.
In addition, the following standards must be met:
• The proposed use will not be detrimental to the health, safety or general welfare of the
community;
• will not cause serious traffic congestion nor hazards;
• will not seriously depreciate surrounding property value; and
• the proposed use is in harmony with the general purpose and intent of the City Code and the
comprehensive plan.
The Pilot Knob Service Center is a 64,273-square foot multi-tenant flex building located at the northwest
corner of the Pilot Knob Road/Northland Drive intersection. There are currently a mix of office and
warehouse uses occupying the building, as well as vacant spaces. The proposed use has limited hours of
operation, weekday evenings and weekends, which are opposite of most office uses that occupy the existing
building. Based on 10-15 students per class and the proposed hours of operation, ample parking should
exist to satisfy the proposed use’s demands.
There is no reason to believe that the proposed use will be contrary to the standard of review for conditional
use permits listed above and should be compatible with the intent of the Industrial Zoning District. Staff is
proposing to add a similar condition to that in-place for Mendota Crossfit, which limits hours of operation
from 5:00 A.M. to 12:00 A.M.
ALTERNATIVES
1. Approval of the Conditional Use Permit request, based on the findings of fact that the proposed use
is compliant with the applicable City Code requirements and is consistent with the Comprehensive
Plan, with conditions.
OR
2. Denial of the Conditional Use Permit request, based on the finding(s) of fact determined by the
Planning Commission and/or City Council.
OR
3. Table the request and direct staff to extend the application review period an additional 60 days, in
compliance with MN STAT. 15.99.
page 206
STAFF RECOMMENDATION
Staff recommends approval of the Conditional Use Permit for the proposed use to operate as a “commercial
recreation” use in the Industrial District, based on the findings of fact that the proposed use is compliant
with the applicable City Code requirements and is consistent with the Comprehensive Plan, with the
following conditions:
1. All training and associated activities shall be conducted entirely within an enclosed building.
2. Outdoor storage and display of materials is prohibited.
3. A sign permit shall be required prior to installation of any additional tenant signage on the subject
parcel/building.
4. A building permit shall be required prior to any applicable demolition or build-out of the proposed
tenant space.
5. Hours of operation shall be from 5:00 A.M. to 12:00 A.M. (midnight).
MATERIALS INCLUDED FOR REVIEW
1. Aerial site map
2. Planning applications, including supporting materials
page 207
338337336335259262193
175144 130
57557457357255242
310
25
335130
130
175144130310
2515
253525352535 2535
2506
140814081408
2515
1440 PILOT KNOB RDNORTHLAND DR PILOT KNOB RDPlanning Case 2016-172535 Pilot Knob Road City of
Mendota
Heights0100
SCALE IN FEETDate: 5/13/2016
GIS Map Disclaimer:This data is for informational purposes only and should not be substituted for a true title search, property appraisal, plat,survey, or for zoning verification. The City of Mendota Heights assumes no legal responsibility for the information containedin this data. The City of Mendota Heights, or any other entity from which data was obtained, assumes no liability for any errorsor omissions herein. If discrepancies are found, please contact the City of Mendota Heights.
Contact "Gopher State One Call" at 651-454-0002 for utility locations, 48 hours prior to any excavation.
PROPOSED SPACE
page 208
page 209
page 210
page 211
page 212
page 213
PILOT KNOB SERVICE CENTER
2535 Pilot Knob Road
Mendota Heights, Minnesota
FEATURES:
►Excellent access to Interstates 494, 35E and Hwy 55
►Accommodates pure office, tech and warehouse users
►Minutes from Minneapolis/Saint Paul International Airport
►Strong presence on Pilot Knob Road
►Corporate business park setting
BUILDING SPECIFICS:
►64,025 square feet of multi-purpose office/
showroom/warehouse
►13’ 6” clear warehouse ceiling height
►Dock high doors & drive-in doors (10’ x 10’)
►Ample parking
►Responsive local ownership/property
management
CONTACTS:
Phil Simonet
(952) 854-8381
psimonet@paramountre.com
Connor Ott
(952) 854-8309
cott@paramountre.com
WEBSITE:
www.paramountre.com
ADDRESS:
3601 Minnesota Drive
Suite 925
Bloomington, MN 55435
(952) 854-8290
FAX:
(952) 854-8295
FOR LEASE Office/Showroom Building
Mendota Heights, Minnesota
page 214
page 215
Crosswind LLC
% Dungarvin Inc 1444 Northland Dr
Ste 200
Mendota Heights Mn 55120
Dakota Upreit Limited Partnership
3003 32nd Ave S Ste 250
Fargo Nd 58103
Knitco Limited Partnership
% President 1450 Mendota Heights Rd
Mendota Heights Mn 55120
Mendota Mgmt Co LLC
2515 Pilot Knob Rd
Mendota Heights Mn 55120-1135
Milipitas-fleming Associates
433 Camden Dr N Ste 1070
Beverly Hills Ca 90210-4434
Milipitas-fleming Associates
433 Camden Dr N Ste 1070
Beverly Hills Ca 90210-4434
Milipitas-fleming Associates
433 Camden Dr N Ste 1070
Beverly Hills Ca 90210-4434
Northland Drive Business Center LLC
2522 Northland Dr
Mendota Heights Mn 55120
Northland Land Co
3500 80th St W
Minneapolis Mn 55431-1068
Pilot Knob LLC
1625 Energy Park Dr Ste 100
Saint Paul Mn 55108-2703
Pilot Knob LLC
1625 Energy Park Dr Ste 100
Saint Paul Mn 55108-2703
Pilot Knob LLC
1625 Energy Park Dr Ste 100
Saint Paul Mn 55108-2703
Pilot Knob LLC
1625 Energy Park Dr Ste 100
Saint Paul Mn 55108-2703
page 216
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REQUEST FOR COUNCIL ACTION
DATE: June 7, 2016
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA - Public Works Director/City Engineer
SUBJECT: Sump Pump Inspection Program
COMMENT:
INTRODUCTION
Council is asked to adopt the attached Ordinance that would establish a sump pump inspection
program city-wide. Council has discussed this program at several workshop settings over the
past 15-18 months, most recently at the May 24, 2016 workshop.
BACKGROUND
At the February 3, 2015 Goal Setting Work Session, City Council discussed the impacts to the
sanitary sewer system of sump pumps illegally connected to the system. City Council Directed
staff to publish communications in the Heights Highlights, and inform building permit holders of
the sump pump requirements throughout 2015, and requested the issue be revisited in 2016. City
staff has published articles in the Heights Highlights newsletter (once as the cover story), and has
been informing building permit applicants of the code requirements for sump pumps throughout
the course of the year. These practices have continued into 2016.
Both State Plumbing Code and Mendota Heights Municipal Code prohibit the discharge of sump
pumps to the sanitary sewer system.
Minnesota Plumbing Code 4715.2700
Storm water shall not be drained into sewers intended for sanitary sewage only.
Mendota Heights City Code 10-3-5B
Surface Waters: It shall be unlawful to discharge or cause to be discharged into the
municipal sewer system, either directly or indirectly, any roof, storm, surface or ground
water of any type or kind, or water discharged from any air conditioning unit or system.
(1981 Code 803 § 4)
The City of Mendota Heights pays Metropolitan Council Environmental Services (MCES) a fee
for sanitary sewer treatment that is bases on the total flow contribution to the MCES system. In
2014, the City’s total annual flow increased by ~60 million gallons (12.3%)*, resulting in an
increase in annual fee by 9.83%. In addition to the rate increase, MCES also initially proposed a
surcharge fee of $99,600 per year for the years 2015-2018 for increasing flow over 10% in one
year. Staff was able to convince MCES to remove this fee due to our ongoing sanitary sewer
cleaning, televising, and lining program along with our manhole casting sealing program.
page 219
It is widely believed that the sudden and dramatic increase in flow was due to the extremely wet
spring experienced from March to July of 2014. A large quantity of snow from the preceding
winter melted followed by several large rain storms. The season culminated with 4.8 inches of
rain that fell between 12:30am and 1:00pm on June 19, 2014. Wet weather impacts the sanitary
sewer system by means of Inflow and Infiltration (I/I). I/I can come from cracks in sewer pipes,
broken pipe joints, tree root penetrations, or manholes; but the most prevalent possible sources
for sudden increases in flow are illegal discharges to the sanitary sewer system. The most
common of these discharges are basement sump pumps. Both MCES and the American Public
Works Association (APWA) have published figures stating 60%-70% of sudden increases in
flow volume are likely due to sump pumps connected to the sanitary sewer system.
Based on some logical assumptions about sump pump behavior from the past spring, staff has
calculated that ~39 million gallons of the ~60 million gallons* in increased flow (65%) is likely
due to sump pumps. In order to minimize or eliminate these discharges, a policy would need to
be developed and implemented, including public communications, and inspections.
Eliminating, or greatly reducing the contribution to the sanitary sewer system from sump pumps
would allow for a more predictable total sewer flow projection and make the budget process for
the sanitary sewer utility fund more stable. It would also greatly reduce the risk of future severe
flow increases and avoid future penalty surcharges.
DISCUSSION
The attached Ordinance would establish a sump pump inspection program City-wide. The
following amendments (summarized) are proposed as part of the attached Ordinance:
Section 1: Adds a definition defining CLEAR WATER
Section 2: Inserts the term “clear water” into the City Code concerning discharges to the sanitary
sewer system
Section 3: Adds the ability for the City to implement a surcharge on non-compliant properties
Section 4: Codifies requirement for clear water discharge
Section 5: Enacts the Ordinance
BUDGET IMPACT
Staff estimates that this program will require the hiring of a specialized consultant/contractor to
carry out the inspection and certification program, and that the entire program will take 9-12
months to complete. Interpreting the costs other cities have paid for their programs and applying
those costs to the City’s scope of work, staff estimates this program will cost $180,000 -
$220,000 to implement. Not making two years of I/I surcharge payments to MCES would make
up for the program cost.
Staff proposes utilizing a portion of the $1.6 million balance in the City’s Water Fund to fund the
consultant services in order to complete the program.
I/I contributions to the sanitary sewer system have a direct impact on the amount charged to the
City by MCES. Consequently, I/I contributions directly impact what the City needs to charge
residents and businesses for sanitary sewer service to keep the utility fund operable and stable.
Eliminating non-sewage contributions to the sanitary sewer system can provide a much more
stable and predictable cost of utility operations.
page 220
RECOMMENDATION
Staff recommends Council adopt ORDINANCE NO. 496 - AN ORDINANCE AMENDING
TITLE 10, CHAPTERS 1 AND 3 OF THE CITY CODE OF THE CITY OF MENDOTA
HEIGHTS, MINNESOTA, CONCERNING THE INSPECTION AND COMPLIANCE OF
SUMP PUMP CONNECTIONS.
ACTION REQUIRED
If Council wishes to enact the staff recommendation, pass a motion to adopt ORDINANCE NO.
496 - AN ORDINANCE AMENDING TITLE 10, CHAPTERS 1 AND 3 OF THE CITY
CODE OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA, CONCERNING THE
INSPECTION AND COMPLIANCE OF SUMP PUMP CONNECTIONS. This action
requires a simple majority vote.
page 221
CITY OF MENDOTA HEIGHTS 1
DAKOTA COUNTY, MINNESOTA 2
3
ORDINANCE NO. 496 4
5
AN ORDINANCE AMENDING TITLE 10, CHAPTERS 1 AND 3 OF THE CITY CODE OF THE 6
CITY OF MENDOTA HEIGHTS, MINNESOTA, CONCERNING 7
THE INSPECTION AND COMPLIANCE OF SUMP PUMP CONNECTIONS 8
9
THE CITY COUNCIL OF THE CITY OF MENDOTA HEIGHTS ORDAINS: The amendment as 10
follows to require inspection and necessary corrective actions to ensure compliant installation and 11
operation of sump pumps in Mendota Heights. 12
13
Section 1. 14
15
Title 10-1-1 is hereby amended as follows to add: 16
17
CLEAR WATER: storm water; natural precipitation; melting snow; ground water; water flow from a 18
roof, ground surface, subsurface drainage, down spout, eave trough, rainspout, yard drain, sump pump, 19
foundation drain, yard fountain, pond, swimming pool, air conditioning condensate, cistern overflow, or 20
any other water that is not required to be treated by state or federal law. 21
22
Section 2. 23
24
Title 10-3-5-B is hereby amended as follows: 25
26
B. Surface Waters: It shall be unlawful to discharge or cause to be discharged into the municipal sewer 27
system, either directly, or indirectly, any clear water as defined in 10-1-1 of this section. Roof, storm, 28
surface or ground water of any type or kind, or water discharged from any air conditioning unit or 29
system. (1981 Code 803 § 4) 30
31
Section 3. 32
33
Title 10-3-7-C is hereby amended as follows to add: 34
35
6. Surcharges: Sump Pumps: 36
37
A. A quarterly surcharge in an amount duly adopted by City Council and set forth in the 38
City’s Fee Schedule shall be assessed against the property on which clear water is 39
discharged in violation of this Section. 40
41
B. The quarterly surcharge will be charged on the property’s municipal utility billing 42
statement and will be assessed and charged as follows: 43
44
1. An inspection, as required herein, has not been allowed by the property 45
owner or occupant or a Certificate of Compliance has not been filed with the 46
City within 30 days after the City’s notice of inspection; 47
48
2. The property owner or occupant fails to make the sewer line cleanout readily 49
available for the inspection; 50
51
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3. The necessary corrections have not been made within the time specified; and 52
53
4. The property owner or occupant reconnects a clear water discharge line to 54
the City’s sanitary sewer system after it has been previously disconnected at 55
the City’s or a court’s direction. 56
57
C. A surcharge will be assessed for every quarter during which the property is not in 58
compliance, the property owner has not allowed an inspection of the sump pump 59
system, or the property owner has not made the sewer line cleanout readily available 60
for the inspection. The surcharge will be assessed whether the non-compliance has 61
existed for the entire quarter or a portion thereof. 62
63
D. The quarterly surcharge for a re-connection will be charged for each quarter 64
beginning with the quarter in which the inspection was completed or a Certificate of 65
Compliance was filed confirming the previous disconnection through the end of the 66
quarter in which the reconnection is subsequently disconnected. 67
68
E. The property owner will be billed for subsequent inspections necessary beyond the 69
initial inspection and one (1) follow-up inspection. 70
71
Section 4. 72
73
Title 10-3-10 is hereby added as follows: 74
75
CLEAR WATER DISCHARGE PREVENTION AND PROHIBITION 76
77
A. Discharge Requirements. 78
79
1. No clear water, as defined in 10-1-1 of this section, shall be discharged, directly or indirectly, 80
into the City’s sewer system. 81
82
2. All sump pump systems within the City shall meet the following requirements: 83
84
a. No sump pump system shall discharge clear water into the City’s sanitary sewer 85
system; 86
87
b. The sump pump system design shall provide year-round discharge of clear water 88
through a permanently installed discharge line from the interior of the structure to an 89
appropriate drainage area on the outside of the structure, connection to the City storm 90
sewer, or discharge through the curb and gutter to the street. In no event shall a 91
drainage area include property owned by others or any public right-of-way unless 92
said right-of-way is adjacent to a developed City street with an installed drainage 93
system. Approval to discharge to storm sewer or streets must be obtained from the 94
City; 95
96
c. The sump pump system’s permanent discharge line shall be made of solid, non-97
flexible material and shall not have any connection fittings as to permit alternative 98
flow path subsequent to installation; and 99
100
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d. If the sump pump system discharge line is connected directly to the City’s storm 101
sewer system, then the discharge line shall have a check valve which shall be located 102
within the property’s boundaries and not within the public right-of-way. 103
104
B. Inspections. 105
106
1. Inspections Required. Any property within the City that is connected to the City’s sewer 107
system shall be subject to one, no-cost compliance inspection, and a subsequent follow-on 108
inspection, to determine whether the property’s discharge of its clear water is in compliance 109
with this Section and is not discharged into the City’s sanitary sewer system. 110
111
a. Property owner or occupant shall permit the City’s designated inspector on the 112
property and within any structure thereon to complete the inspection. 113
114
b. The compliance inspection shall occur within thirty (30) days of written notice from 115
the City that a compliance inspection is required on the property. 116
117
c. The compliance inspection shall occur at a time and in the manner as reasonably 118
determined by the City’s designated inspector. 119
120
d. In lieu of a compliance inspection by the city inspector, property owner may have the 121
property inspected, at the sole expense of the owner, by a private licensed plumber 122
who shall inspect the property and file a Certificate of Compliance on a form 123
provided by the City, within thirty (30) days of the City’s notice of the required 124
inspection. 125
126
e. The private licensed plumber who conducts the compliance inspection shall certify 127
on the Certificate of Compliance that the property’s discharge of clear water is in 128
compliance or noncompliance with the provisions of this Section. 129
130
f. In the event that the inspector cannot complete the compliance inspection because the 131
property’s sump pump and/or sewer “cleanout” is not readily accessible as required 132
by the state building code, the property owner or occupant shall take all necessary 133
steps to make the sewer cleanout readily accessible for the re-inspection to be 134
completed within thirty (30) days of the date the inspector was at the property to 135
conduct the initial inspection. 136
137
g. If the property owner or occupant fails to make the sewer line cleanout accessible for 138
inspection, such failure shall constitute a failure to comply with inspection 139
requirements and subject to the quarterly surcharge as defined in10-3-7-C-6 of this 140
section. 141
142
2. Failure to Comply with Inspection Requirements. 143
144
a. Property owners or occupants are required to permit authorized city employees 145
and/or agents to enter upon properties and inside structures for purposes of inspection 146
under 10-3-9 of this section. 147
148
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b. If the property owner or occupant fails to permit or have completed a compliance 149
inspection, the City may apply to the district court for an appropriate administrative 150
search warrant authorizing the City to enter the property to conduct the inspection. 151
152
3. Re-inspections. 153
154
a. In the event that the discharge of clear water on the property is not in compliance 155
with this Section, a second compliance inspection shall be completed within sixty 156
(60) days of the notice of noncompliance to determine if the necessary corrections 157
have been made and compliance with this Section has been met. 158
159
b. The second compliance inspection shall be subject to the requirements set forth 160
above. Thereafter, the property shall be subject to re-inspections on an annual basis 161
to confirm continued compliance. 162
163
c. Properties that are in compliance shall also be subject to re-inspections to confirm 164
continued compliance. 165
166
C. Corrections. 167
168
1. Upon notice that the discharge of clear water on the property is not in compliance with this 169
Section, the owner or occupant of the property shall immediately cease from discharging 170
clear water in violation of this Section and shall make the necessary repairs and corrections 171
to discharge the clear water in accordance with this Section. These repairs and corrections 172
shall be completed within sixty (60) days of the date of notice of noncompliance. 173
174
2. If necessary repairs and corrections are not completed within the sixty (60) days, it shall 175
constitute a failure to comply with the requirements of this ordinance and the owner of the 176
property shall be subject to the quarterly surcharge as defined in Section 10-3-7-C-6 of this 177
Title. 178
179
D. Inspections with building permits. If a city inspector is on a property for the purpose of a building 180
permit inspection, the city inspector has the authority to inspect the property for compliance with this 181
Section without further notice to the property owner or occupant. 182
183
E. Temporary waiver. 184
185
1. The City may grant a temporary waiver from the provisions of this Section where strict 186
enforcement would cause a threat of damage or harm to other property, the environment, or 187
public safety because of circumstances unique to the individual property or due to weather 188
conditions. 189
190
2. A written request for a temporary waiver must be first submitted to the Public Works Director 191
specifying the reasons for the temporary waiver. 192
193
a. If a temporary waiver is granted, the property owner shall pay an additional fee for 194
sewerage service charges based on the number of gallons discharged into the City’s 195
(sanitary) sewer system as estimated by the Public Works Director. 196
197
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b. The additional sewerage service charge fee shall be established in the City’s Fee 198
Schedule and shall consist of a minimum base charge plus a charge based on the 199
number of estimated gallons of clear water discharge. 200
201
3. The Public Works Director may set conditions to the temporary waiver. 202
203
4. The Public Works Director may terminate the temporary waiver upon a failure to comply 204
with any conditions imposed on the temporary waiver. 205
206
5. The Public Works Director must give a five-day written notice of the termination to the 207
property owner and occupant setting forth the reasons for the termination. 208
209
6. After expiration or termination of a temporary waiver, the property owner shall comply with 210
the provisions of this Section. 211
212
Section 5. 213
214
This Ordinance shall be in effect from and after the date of its passage and publication. 215
216
Adopted and ordained into an Ordinance this 7th day of June, 2016. 217
218
CITY COUNCIL 219
CITY OF MENDOTA HEIGHTS 220
221
222
223
Sandra Krebsbach, Mayor 224
ATTEST 225
226
227
___________________________ 228
Lorri Smith, City Clerk 229
page 226
REQUEST FOR COUNCIL ACTION
DATE: June 7, 2016
TO: Mayor, City Council, and City Administrator
FROM: John R. Mazzitello, PE, PMP, MBA – Public Works Director/City Engineer
SUBJECT: Authorization to seek Professional Services – Sump Pump Inspection
COMMENT:
INTRODUCTION
Council is being asked to authorize staff to seek consultant services to implement, conduct, and
complete the City’s sump pump inspection and disconnection program.
BACKGROUND
Ordinance 496 incorporated sump pump regulations into the Mendota Heights City Code. Part
of these regulations establishes an inspection program that will help ensure property owner
compliance with State and local rules regarding prevention of clear water being discharged into
sanitary sewer systems.
Background on this issue can be found in the staff memo accompanying Ordinance 496.
BUDGET IMPACT
Staff estimates this program will cost $180,000 - $220,000 to implement. Staff proposes
utilizing a portion of the $1.4 million balance in the City’s Water Fund to fund the consultant
services in order to complete the program.
RECOMMENDATOIN
Staff recommends Council authorize staff to seek professional services for completing the City’s
sump pump inspection program.
ACTION REQUIRED
If Council agrees with the staff’s recommendation, pass a motion authorizing staff to seek said
professional services. This action requires a simple majority vote.
page 227
Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Mike Aschenbrener, Chief of Police Emergency Manager SUBJECT: Personnel Action Item Captain
COMMENT:
Introduction
The Council is asked to take the steps necessary to hire a Captain in the Police Department.
Background
At the April 19, 2016 City Council workshop, McGrath Consulting Group presented the results of their
study of the Police Department study. Following that presentation, staff was directed to prepare an
implementation plan for the twenty recommendations outlined in the McGrath study.
The implementation plan was presented at the May 24, 2016 workshop; certain items were selected for
immediate action. One of the most significant of the recommendations was to authorize the hiring of a
Police Captain. This would provide for the supervision of all non-patrol functions, would act as Chief in
the absence of the Police Chief, and be primarily responsible for internal and external accountability and
compliance.
Attached is position description for the position of Police Captain.
Budget Impact
The Captain position would be a Grade 42 exempt position with a base salary of $112,636 dollars
annually. Any other fringe benefits negotiated for this position will be in addition to the base salary, with
the annual recurring personnel costs of $135,163.
A take-home vehicle is the norm for this level position vehicle from the State purchasing bid, and with a
police interceptor package Ford Explorer (rated for emergency vehicle use), will be in the range of
$28,828 on State of MN contract A174(4). A non-police package Ford Escape will be $32,000 range on
MN state contract A175(5) UV17. Both would have 6.5% tax and would be purchased to look like
civilian vehicles.
There will also be a need to do remodeling of the lower level to provide working space for the Captain.
The intent is that the current investigators’ office will become the Captain’s office. The lower level lobby
would have 230 square feet remodeled to provide for the investigators. It is possible that this work could
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be done in conjunction with mold-remediation work which is currently being researched. The estimated
costs for the police remodeling are $40,250.
The Finance Director and City Administrator recommend that the one-time costs (vehicle and
remodeling), and what will likely be two months of the position in 2016 (anticipating a November 1 hire)
should come from fund reserves which resulted from higher than anticipated revenues, and lower than
budgeted expenditures in 2015. Ongoing costs for salary and related expenses will need to be provided in
the FY17 budget.
The Assistant City Administrator and City Administrator note that hiring at Grade 42 places this position
at or above the pay grade of two department heads. While they do not dispute the need to advertise as
such, they remind the Council that a pay study must be provided for in FY 2017, and will need to be
implemented by the end of 2017. The current pay plan was initially put in place in the 1980’s, and
without an update, it is probable that the current plan will not meet Pay Equity reporting which must take
place in 2018.
Recommendation
Staff recommends that the Mendota Heights City Council approve the attached job description and
authorize advertising the position.
Action Required
If the Council desires to implement the recommendation pass a motion to approve the position description
and authorize staff to take the steps necessary to hire a police captain. It should further direct that steps
be taken to get actual costs for the necessary remodeling.
page 229
CITY OF MENDOTA HEIGHTS
TITLE: Police Captain
DRAFT
Department:
Police
Accountable To:
Chief of Police
Class Code:
Exempt
Primary Location:
City Hall
Normal Hours:
Mon – Fri, 8 a.m. – 4 p.m.
Date of Last Revision:
June 2016
DIVISION: Professional Standards
Job Purpose:
To assist in the administration, supervision, and direction of the Mendota Heights Police
Department, to ensure that all programs, services and functions are handled in an effective
and timely manner. Responsible for entire Police Department operations in the absence of
the Police Chief.
Essential Duties
A. Assists the Police Chief in managing, supervising, and coordinating the department.
Examples:
• Assumes command of any police emergency or tactical situation as necessary.
• Assists with preparing and monitoring division budgets.
B. Performs administrative duties.
Examples:
• Oversees the recruitment and selection of all police personnel.
• Works with supervisors to monitor the effectiveness of all sections of the police
department.
• Assists with the determination of need and the deployment of personnel.
• Creates and maintains reporting procedures and activity indicators which accurately
reflect productivity measures for the Professional Standards Section.
• Documents and tracks all memos and general orders.
C. Performs Planning and coordinates special research in order to guide/lead/direct/plan
short and long-range needs of the police department.
Examples:
• Prepares appropriate reports on projects and programs.
• Forecasts personnel and equipment needs based upon careful analysis.
• Executes plans by overseeing or delegating appropriate authority and responsibility.
D. Manages police department training.
Examples:
• Evaluates police department training needs through review of internal reporting and
statistics.
• Monitors state and federal requirements and trends for law enforcement training and
implements training programs.
• Provides opportunities to all police departmental personnel for both required and
developmental training.
• Assists with the development of department training.
E. Coordinates effective communication within and outside the department.
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Examples:
• Meets with departmental personnel to analyze and solve problems.
• Represents the police department at official gatherings, meetings and community
functions.
• Corresponds with citizens to address their concerns or questions.
• Solicits and encourages open communications.
F. Investigates, reviews and handles complaints through an established process.
Examples:
• Receives, reports, assigns, investigates, and monitors complaints against the
department or its members.
• Recommends disposition of said complaints to the Police Chief on major
investigations.
• Provides summary data concerning the internal affairs function of the police
department.
G. Monitors conformance to established rules and regulations of the Department.
Examples:
• Manages the development and keeps current the operations manual.
• Monitors the productivity of police divisions by analyzing reports and statistics
compiled by department supervisors.
• Evaluates and makes recommendations for changes to enhance the effectiveness of
division programs.
H. Performs other related work as apparent or assigned.
Examples:
• Supervises, assigns, and evaluates section personnel.
• Prepares departmental reports.
• Conducts and reviews performance evaluation forms - identifies and recommends
training needs.
PERFORMANCE CRITERIA
Reports provided to the Police Chief are timely and reflect consideration of existing conditions
and objectives.
Decisions made in delegated areas of accountability are consistent with division operating
procedures and objectives.
Recommendations regarding the resolution of internal affairs complaints and employment
actions are appropriate for maintaining department discipline and credibility. Actions are
consistent with city personnel policies and collective bargaining agreements.
Must maintain the physical and mental fitness needed to perform the duties of a police officer.
Must meet the performance criteria set for a police officer.
Qualifications
A. Considerable knowledge of all areas of department responsibility. Must have thorough
understanding of administrative philosophies, police policies, and procedures as they
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relate to officer conduct, administrative concepts, federal, state, and local laws.
B. Experience in police supervision is required. 3 years of progressively responsible
supervisory experience as a Police Sergeant.
C. Bachelor’s degree in law enforcement or closely related field.
D. Minnesota POST licensed peace officer or ability to obtain in agreed upon time frame.
E. Ability to clearly and consistently document.
F. Valid Driver's license.
Desired Qualifications
G. Master’s Degree in police/public administration.
H. Certificate from Minnesota Bureau of Criminal Apprehension in police supervision and
management. Certificate from nationally recognized police training center.
I. Ability to communicate effectively orally and in writing.
J. Experience in supervising and coordinating the work of an operating unit.
K. Substantial ability to use research techniques and performance indicators in evaluating
and recommending improvements in department operations.
Knowledge/Skills/Abilities Required
A. Knowledge of the principles and practices of modern police supervision, administration
and law enforcement methods and techniques.
B. Knowledge of and commitment to the principles and practices of Community Oriented
Policing/Problem Oriented Policing as a department philosophy and the ability to
implement these principles and practices in day-to-day police work.
C. Knowledge of city ordinances, state and federal statutes, including rules of arrest, and
search and seizure case law.
D. Knowledge of first aid and ability to respond promptly to emergency situations.
E. Ability to plan, evaluate, instruct and prioritize the work of department members in a
manner that results in a high level of performance within the overall framework of
department goals and objectives.
F. Ability to effectively utilize human relation skills in resolving disputes and similar problems
through verbal and non-verbal communications.
G. Ability to establish, maintain and promote cooperative and harmonious work relationships
within the department, with other law enforcement agencies, with other city departments
and the general public.
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H. Ability to communicate ideas and explanations clearly in English, both orally and in writing.
I. Ability to adapt and react quickly to change and changing circumstances.
J. Ability to work professionally with other employees and to deal with the public in a friendly
and tactful manner.
K. Ability to evaluate situations, improvise solutions with available resources and adapt to a
changing environment.
L. Ability to work with a minimal amount of supervision and complete assigned projects in a
timely manner.
M. Ability to work well under stress/pressure.
Core Competencies by all City Employees:
• Knowledge of work rules. Develops and maintains a thorough working knowledge of all
city and applicable jurisdictional policies and procedures in order the help facilitate
compliance with such policies and procedures by all staff members.
• Develops respectful, cooperative and productive work relationships with
coworkers, including the demonstrated willingness to help newer staff so their respective
job responsibilities can be performed with confidence as quickly as possible.
• Commitment to customer service. Demonstrates by personal example the service
quality and integrity expected from all staff members. Represents Mendota Heights in a
professional manner to the general public, employees and to other outside
contact/constituencies in a manner that helps maintain and enhance Mendota Heights’
reputation as well managed and citizen oriented.
• Communication. Confers regularly with and keep immediate supervisor informed of all
important matters pertaining to those functions and job responsibilities for which the
employee is accountable.
• Productivity and work organization. Demonstrate ability to plan, organize and
accomplish work in a timely and efficient manner.
• Problem solving and decision making. Exercise good judgment, analytical thinking,
and independent thinking as it relates to departmental and city procedures, problems and
policy interpretations.
• Safety rules and procedures. Develop knowledge of and observe the safety policies
and procedures of the city. Perform tasks in a safe and efficient manner while using
appropriate safety equipment, clothing and devices.
Safety Policy
It is the responsibility of every employee of the City of Mendota Heights to know and observe
the safety policies and procedures of the city. Each employee is expected to perform their
tasks in a safe and efficient manner while using appropriate safety equipment, clothing and
devices.
Miscellaneous Information
Must satisfactorily pass a criminal background examination.
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Physical Activities/Requirements
Overall Physical Strength Demands
Sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of
the time.
Light Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts
constantly; Sitting most of the time. Frequently requires walking or standing.
Medium Exerting 20 – 50 lbs. occasionally, 10 – 25 lbs. frequently, or up to 10 lbs.
constantly.
Heavy Exerting 50 – 100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20 lbs.
constantly.
Very Heavy Exerting over 100 lbs. occasionally, 50 – 100 lbs. frequently, or up to 20-50 lbs.
constantly.
Physical Demands
C = Continuously
2/3 or more of the
time.
F = Frequently
From 1/3 to 2/3 of
the time.
O = Occasionally
Up to 1/3 of the
time.
R = Rarely
Less than 1 hour
per week.
N = Never
Never Occurs
Physical Demands Frequency Code Example
Standing F Directing traffic flow, assisting at community events.
Sitting F Squad car, workstation
Walking F During regular police activities and training, foot patrol
Lifting O Transporting essential gear and emergency equipment,
assisting others by lifting victims onto gurney cart
Carrying F Equipment, victims
Running F Foot pursuits
Pushing/Pulling F Vehicles, debris, individuals in custody, doors
Reaching F Retrieving items within workstation or vehicle such as radio,
firearm, other essential equipment
Handling F Suspect search and frisk, driving, firearms use or checking
for vital signs when rendering medical assistance
Fine Dexterity F Computer keyboard
Kneeling O Firearms training, to assist at accident scene, gathering
evidence
Crouching O Firearms training, to assist at accident scene, gathering
evidence
Crawling O Firearms training, to assist at accident scene, gathering
evidence
Bending F Firearms training, to assist at accident scene, gathering
evidence
Twisting F Getting in and out of squad car
Climbing O Climbing stairs, scaling walls and fences
Balancing F Fences, ladders, stairs,
Vision C Reading reports, monitoring patrol area, identify cars and
suspects. Computer screen.
Hearing C Monitoring radio communication, answering inquiries from
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the public, taking statements
Talking C Conducting interviews and investigations, communicating
with the public.
Foot Controls F Driving Squad car
Other (specify) F The individual may encounter stress and pressures from
dealing with emotional issues and conflicts.
Machines, Tools, Equipment and Work Aids
Police vehicles, firearms, radio, camera, digital recorder, finger printing kit, measuring devices,
smartphones, uniform, computer, bicycles, impact weapons, first aid kits and all other police related
equipment used for police service.
Environmental Factors
D = Daily W = Several times
per week
M = Several times
per month
S = Seasonally N = Never
Health and Safety Environmental Factors Primary Work Location
Mechanical Hazards W Dirt and Dust W Office Environment X
Chemical Hazards W Extreme Temperatures S Vehicle X
Electrical Hazards W Noise and Vibration D Outdoors X
Fire Hazards W Fumes and Oder W Other
Explosives M Wetness/Humidity S
Communicable Diseases D Darkness or poor lighting D
Physical Danger or abuse D
Other (specify):
Work Schedule Possibilities
Typical 40 hour work week Work on Weekends
Rotating Shift Work Overtime
9.5 Hour Shift Work On call/call out
Work on Holidays
Employees performing the duties of this job will frequently work in outside weather conditions. Office
environment work is performed in a well-lit, well ventilated and temperature controlled office. Noise level
in the work environment is usually moderate.
Protective Equipment Required
Hazardous material and biohazard personal protective equipment, bullet proof vest, respirators, eye & ear
protection, firearms, pepper spray, baton, EMD, handcuffs, rain gear, and various immunizations.
Non-physical Demands include
Continuously
2/3 or more of the
time
Frequently
From 1/3 to 2/3 of
the time
Occasionally
up to 1/3 of the
time
Rarely
Less than 1 hour
per week
Never
Time Pressures - Occasionally
Emergency Situations - Frequently
Frequent Change of Tasks - Occasionally
Irregular Work Schedule/Overtime - Frequently
Performing Multiple Tasks Simultaneously - Frequently
Working Closely with Others as Part of a Team - Frequently
Tedious Work - Frequently
Noisy/Distracting Environment - Frequently
Other:
page 235
The above description is intended to describe the general functions, skills and knowledge of the
person assigned to this job. These examples are intended only as illustrative of various types of
work performed, and are not all inclusive. The employee may be required to perform other
related duties as assigned. The job description is subject to change as the needs of the
employer and requirements of the job change.
JH:\job descriptions\police\Police Captain Position Description.doc
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Request for City Council Action
MEETING DATE: June 7, 2016 TO: Mayor and City Council, City Administrator FROM: Mike Aschenbrener, Chief of Police Emergency Manager SUBJECT: Personnel Action Item Community Service Officer/Student Intern
COMMENT:
Introduction
The Council is asked to authorize the steps necessary to hire a Community Service Officer/Student Intern
Background
At the April 19, 2016 City Council workshop, McGrath Consulting presented the results of the Police
Department study. At that time staff was directed to prepare an implementation plan for the McGrath
study. The implementation plan was presented at the May 24, 2016 workshop and certain items were
selected for immediate action. One of the recommendations addressed was the hiring of a Community
Service Officer (CSO).
Attached is position description for the position of Community Service Officer/Student Intern. This is a
non-sworn position. The position will be advertised at pay grade 1 on the city pay plan. The position will
be a .5 FTE position benefit eligible, pro-rated, with a maximum limit of service to the community being
set at 36 months. The position will accept only applicants who are in an approved degree program
working towards certification by the Minnesota Police Officers and Standards Training Board to be hired
as a licensed police officer in Minnesota. The hours will be adjusted each semester.
See attached position description.
Budget Impact
The CSO position would be a Grade 1 position working no more than 40 hours per pay period. This
position will have annual costs which are expected to be less than $28,000. This position is not
anticipated to be hired prior to October 1, and so unbudgeted expenses (other than uniform costs of about
$500) will be 25% of that.
As this position was not budgeted for 2016, the recommendation of the Finance Director and City
Administrator is to pay for 2016 expenses with fund reserves. These were increased as a result of
favorable revenues, and reduced expenditures in 2015. Ongoing 2017 costs will need to be provided in
the levy.
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Recommendation
Staff recommends that the Mendota Heights City Council approve the attached job description and
authorize advertising the position.
Action Required
If the Council desires to implement the recommendation, pass a motion to approve the position
description and authorize staff to take the steps necessary to hire a Community Service Officer.
page 238
CITY OF MENDOTA HEIGHTS
TITLE: COMMUNITY SERVICE OFFICER
Draft
Department:
Police
Accountable To:
SERGEANT
Class Code:
Non-exempt
Primary Location:
City Hall
Normal Hours:
Varies – 20 hours/week
Date of Last Revision:
June 2016
DIVISION: Patrol
PRIMARY OBJECTIVE OF POSITION
Performs non-sworn police related tasks which include animal control, code enforcement,
crime prevention; parking enforcement; bicycle patrol and bicycle safety and miscellaneous
public service calls. Position involves high public contact. This is an entry level and highly
responsible position in the Police Department which performs complex duties. This position
will involve shift work, including nights, weekends and holidays. While performing the duties
of this job, the employee may wok in all weather conditions, or may work inside in the office or
in the holding facility in direct contact with persons who have been arrested or detained.
Typical duties may vary from routine, non-sworn police work to highly complex tasks.
Community Service Officer (CSO) assignments not to exceed three years.
MAJOR AREAS OF ACCOUNTABILITY
• Enforce applicable ordinances and statutes pertaining to animals; performs various animal
control duties.
• Performs motorists assists including vehicle lockout.
• Completes reports as required.
• Conducts speed and traffic surveys.
• Assists with public relations events and presentations.
• Assists patrol officers with various duties as directed.
• Assists in servicing and maintaining police vehicles and equipment.
• Assist in recovery and inventory of lost, abandoned and confiscated property.
• Assists with reception-type duties; answers telephones, customer service requests at front
counter.
• Investigates and enforces city ordinance violations related to property maintenance and
outside storage.
• Performs other duties and assignments as directed.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:
• Working knowledge of English , spelling , grammar , punctuation and vocabulary so as
to write legible and comprehensible reports.
• Demonstrated ability to commun icate orally and in writing .
• Ability to learn applicable laws, ordinances, and department rules and regulations.
• Skill in operation of listed tools and equipment.
• Ability to establish and maintain effective working relationships with supervisors ,
officers , and other department employees.
QUALIFICATIONS
• 18 years of age or older.
• High School Diploma or equivalent.
• Interest in law enforcement ; presently enrolled in a P.O.S.T. accredited law
enforcement program.
page 239
• Valid Driver's License.
• Successful completion of background investigation , psychological evaluation and
physical.
• No criminal convictions for any felony , any gross misdemeanor, or misdemeanor
assault.
• Ability to maintain a positive image to the public.
• Ability to exercise sound judgment in evaluating situations and in m aking decisions .
• Ability to act in a courteous , professional manner with colleagues and the public.
Miscellaneous Information
Must satisfactorily pass a criminal background examination.
Safety Policy
It is the responsibility of every employee of the City of Mendota Heights to know and observe
the safety policies and procedures of the city. Each employee is expected to perform their
tasks in a safe and efficient manner while using appropriate safety equipment, clothing and
devices.
Physical Activities/Requirements
Overall Physical Strength Demands
Sedentary Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting
most of the time.
Light
Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts
constantly; Sitting most of the time. Frequently requires walking or
standing.
Medium Exerting 20 – 50 lbs. occasionally, 10 – 25 lbs. frequently, or up to 10 lbs.
constantly.
Heavy Exerting 50 – 100 lbs. occasionally, 25-50 lbs. frequently, or up to 10-20
lbs. constantly.
Very
Heavy
Exerting over 100 lbs. occasionally, 50 – 100 lbs. frequently, or up to 20-50
lbs. constantly.
page 240
Physical Demands
C = Continuously
2/3 or more of the
time.
F = Frequently
From 1/3 to 2/3 of
the time.
O = Occasionally
Up to 1/3 of the
time.
R = Rarely
Less than 1
hour per week.
N = Never
Never Occurs
Physical
Demands Frequency Code Example
Standing F Directing traffic flow, assisting at community events.
Sitting F Squad car, workstation
Walking F During regular police activities and training, foot patrol
Lifting O
Transporting essential gear and emergency
equipment, assisting others by lifting victims onto
gurney cart
Carrying F Equipment, victims
Running R Foot pursuits
Pushing/Pulling F Vehicles, debris, individuals in custody, doors
Reaching F Retrieving items within workstation or vehicle such as
radio, firearm, other essential equipment
Handling F
Suspect search and frisk, driving, firearms use or
checking for vital signs when rendering medical
assistance
Fine Dexterity F Computer keyboard
Kneeling N Firearms training, to assist at accident scene,
gathering evidence
Crouching N Firearms training, to assist at accident scene,
gathering evidence
Crawling O Assist at accident scene, gathering evidence
Bending O Assist at accident scene, gathering evidence
Twisting F Getting in and out of squad car
Climbing R Climbing stairs, scaling walls and fences
Balancing R Fences, ladders, stairs,
Vision C Reading reports, monitoring patrol area, identify cars
and suspects. Computer screen.
Hearing C Monitoring radio communication, answering inquiries
from the public, taking statements
Talking C Conducting interviews and investigations,
communicating with the public.
Foot Controls F Driving Squad car
Other (specify) F The individual may encounter stress and pressures
from dealing with emotional issues and conflicts.
page 241
Machines, Tools, Equipment and Work Aids
Police vehicles, radio, first aid equipment, camera, digital recorder, finger printing kit, measuring
devices, smartphones, uniform, computer, bicycles, and all other police related equipment used
for non-sworn police service.
Environmental Factors
D = Daily W = Several
times per week
M = Several times
per month
S = Seasonally N = Never
Health and Safety Environmental Factors Primary Work Location
Mechanical Hazards
W
Dirt and Dust
W
Office Environment
X
Chemical Hazards
W
Extreme Temperatures
S
Vehicle
X
Electrical Hazards
W
Noise and Vibration
D
Outdoors
X
Fire Hazards
W
Fumes and Oder
W
Other
Explosives
M
Wetness/Humidity
S
Communicable Diseases
D
Darkness or poor lighting
D
Physical Danger or abuse
D
Other (specify):
Work Schedule Possibilities
Typical 40 hour work week Work on Weekends
Rotating Shift Work Overtime
9.5 Hour Shift Work On call/call out
Work on Holidays
Employees performing the duties of this job will frequently work in outside weather conditions.
Office environment work is performed in a well-lit, well ventilated and temperature controlled
office. Noise level in the work environment is usually moderate.
Protective Equipment Required
Hazardous material and biohazard personal protective equipment, bullet proof vest, respirators,
eye & ear protection, firearms, pepper spray, baton, EMD, handcuffs, rain gear, and various
immunizations.
Non-physical Demands include
Continuously
2/3 or more of
the time
Frequently
From 1/3 to 2/3
of the time
Occasionally
up to 1/3 of the
time
Rarely
Less than 1 hour
per week
Never
Time Pressures - Occasionally
Emergency Situations - Frequently
Frequent Change of Tasks - Occasionally
Irregular Work Schedule/Overtime - Frequently
Performing Multiple Tasks Simultaneously - Frequently
Working Closely with Others as Part of a Team - Frequently
Tedious Work - Frequently
Noisy/Distracting Environment - Frequently
Other:
page 242
The above description is intended to describe the general functions, skills and
knowledge of the person assigned to this job. These examples are intended only as
illustrative of various types of work performed, and are not all inclusive. The employee
may be required to perform other related duties as assigned. The job description is
subject to change as the needs of the employer and requirements of the job change.
page 243
MEETING DATE: June 7, 2016
TO: Mayor, City Council and City Administrator
FROM: Tamara Schutta, Assistant to the City Administrator/HR Coordinator
SUBJECT: Approval for Information Technology Specialist
BACKGROUND
In April, the City Council In 2015, the City Council approved an IT Intern position description
and authorized staff to begin the recruitment process for one Information Technology Intern
position. Staff did proceed with advertising and interviewing for an IT Intern. However, it was
determined that an IT Intern wasn’t the best solution for the City.
Currently the IT Manager supports 100+ hardware devices (including 10 servers, 70
workstations, 16 printers, etc.), as well as 50+ applications. The IT Manager provides end-user
support for 47 regular employees, as well as 36 paid-on-call firefighters and volunteer Police
Reserve. During the 2016 Budget process staff initially requested an additional part-time IT
Specialist position (20 hours per week, 4 hours per day). Projected costs for a part-time IT
Specialist was approximately $39,000. City Council did approved $15,000 for IT support
beginning 2016.
The IT Department has some large projects planned for the remainder of the year which will
require specific and detailed knowledge of hardware and software deployment methods and
requirements. These projects include, but are not limited to, Exchange server hardware and
software upgrade, anti-virus hardware and software upgrade, two file server hardware upgrades
and redesign the WIFI network, including new hardware.
At this time, staff is requesting Council approval for a part-time IT Specialist position. The
primary objective of this position would be to assist the IT Manager in maintaining the City’s IT
infrastructure and serve as the primary contact for help desk services.
See attached position description.
BUDGET IMPACT
The part-time IT Specialist would be a Grade 20, non-exempt position. The 2016 hourly rate
would be $25.88. Estimated cost for an IT Specialist for the remainder of the 2016 is
page 244
approximately $18,600. This includes fringe benefits. The 2016 Budget includes $15,000 for IT
support.
Cost for the IT Specialist for 2017 is estimated at $43,000. The IT Manager has indicated a
willingness to go to .8 time. This would provide approximately $18,000 for the IT Specialist
position in 2017. The additional costs would need to be provided for in the 2017 levy, which
would increase the levy by $10,000.
It should be noted that the reduction of the Accounting Clerk position to go from full time, to .6
FTE will provide additional funding options to help make up the difference between budgeted
funds and the increased cost of the IT Specialist described herein.
RECOMMENDTATION
Staff recommends that the Mendota Heights City Council approve the IT Specialist position
description and authorize staff to begin the recruitment process for one IT Specialist position.
ACTION REQUIRED
If the City Council desires to implement the recommendation, pass a motion to approve the
position description and authorize staff to take the steps necessary to hire an IT Specialist.
page 245
CITY OF MENDOTA HEIGHTS
TITLE: IT SPECIALIST
Department:
Administration
Accountable To:
IT Manager
Class Code:
Primary Location:
City Hall
Normal Hours:
20 hours per week
Date of Last Revision:
June 7, 2016
*Hours may vary based on business need.
Job Purpose:
The IT Specialist assists in supporting and maintaining the City’s network
infrastructure. Configures, supports and troubleshoots a wide range of hardware and
software, including servers, desktop computers and mobile devices. Performs
helpdesk functions.
Essential Duties and Responsibilities
1. Assists with the management of the network infrastructure and servers, including
development and documentation of procedures and support processes.
2. Assists with management and support of Active Directory and server applications,
such as Backup Exec and Exchange.
3. Assists in maintaining IT hardware and software inventory.
4. Assists in software patching and upgrades, including but not limited to Windows,
Microsoft Office, Laserfiche, Adobe and other department-specific software
applications.
5. Assists in maintaining and supporting peripheral devices, such as printers, copiers,
projectors, etc.
6. Assists in maintaining and supporting public safety technology equipment,
including mobile units.
7. Assists in management and support of building security applications and devices.
8. Assists in managing the City’s web content.
9. Configures and installs cellphones for City employees.
10. Prioritizes and responds to end user hardware, software and network support
requests.
11. Responsible for resolution of helpdesk requests.
12. Other duties as assigned.
Core Competencies by all City Employees:
• Knowledge of work rules. Develops and maintains a thorough working knowledge
of all city and applicable jurisdictional policies and procedures in order the help
facilitate compliance with such policies and procedures by all staff members.
• Develops respectful, cooperative and productive work relationships with
coworkers, including the demonstrated willingness to help newer staff so their
respective job responsibilities can be performed with confidence as quickly as
possible.
• Commitment to customer service. Demonstrates by personal example the service
quality and integrity expected from all staff members. Represents Mendota
page 246
Heights in a professional manner to the general public, employees and to other
outside contact/constituencies in a manner that helps maintain and enhance
Mendota Heights’ reputation as well managed and citizen oriented.
• Communication. Confers regularly with and keep immediate supervisor informed
of all important matters pertaining to those functions and job responsibilities for
which the employee is accountable.
• Productivity and work organization. Demonstrate ability to plan, organize and
accomplish work in a timely and efficient manner.
• Problem solving and decision making. Exercise good judgment, analytical
thinking, and independent thinking as it relates to departmental and city
procedures, problems and policy interpretations.
• Safety rules and procedures. Develop knowledge of and observe the safety
policies and procedures of the city. Perform tasks in a safe and efficient manner
while using appropriate safety equipment, clothing and devices.
Physical Activities/Requirements
Positions in this class typically require: sitting, standing, climbing, kneeling, twisting,
stooping, balancing, feeling, manual dexterity, grasping, talking, hearing and seeing.
The individual may encounter unexpected and prolonged workdays and stress and
pressures. There is sustained exposure to computer keyboards and video screens.
Sedentary work: Exerting up to 50 pounds of force occasionally and/or a negligible
amount of force frequently or constantly to lift, carry, push, pull or otherwise move
computers and peripherals.
Environmental Conditions-Most work is performed in the city hall. Some driving
between work sites will be required. Most work is performed in a well-lit, well
ventilated and temperature controlled office. Some work is performed outside when
working on squad cars. Noise level is at a minimum.
Equipment and Tools-Computer, terminal, peripherals, multi-line telephone, fax
machine, calculator, and other basic office machines.
Safety Policy
It is the responsibility of every employee of the city of Mendota Heights to know and
observe the safety policies and procedures of the city. Each employee is expected to
perform their tasks in a safe and efficient manner while using appropriate safety
equipment, clothing and devices.
Minimum Qualifications
• Ability to meet BCA criteria for access to secure police network computers.
• Valid driver’s license.
• Experience in multiple platforms; Operating systems- Windows 7, 10, Apple iOS,
Desktop Office products: MS Office 2013,
• Experience in setting up and installing personal computers, printers, and wireless
page 247
devices in a network environment.
• Experience with Local Area Network (LAN), and WiFi communications systems
and equipment.
Desirable Qualifications
• Knowledge regarding personal computer hardware, software, Smartphones,
printers, multi-function devices and networking.
• Technical training in IT systems support
• Knowledge of virtual environments specifically based on vmWare virtualization
software for servers and desktops.
• Customer service oriented, self-motivated and takes direction.
• Ability to communicate effectively, in written and oral form.
Miscellaneous Information
Final candidate must satisfactorily pass a criminal background investigation and
reference verification. Individual will be required to submit to and pass a drug and/or
alcohol screen.
The above description is intended to describe the general functions, skills and
knowledge of the person assigned to this job. These examples are intended only as
illustrative of various types of work performed, and are not all inclusive. The employee
may be required to perform other related duties as assigned. The job description is
subject to change as the needs of the employer and requirements of the job change.
page 248