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2016-04-05 Council mintuesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, April 5, 2016 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present: Councilmembers Povolny, Petschel, and Norton. Absent: Councilmember Duggan. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Petschel motioned to move item 9f Authorize Purchase of Grant -funded Police Squad Computer Systems to item 5p on the Consent Agenda. Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Petschel moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items 5f) Approve Change Order for Victoria Road South Improvements and 5k) Approval of Par 3 Maintenance Contract with JK Management. a. Approval of March 15, 2016 City Council Minutes b. Acknowledgement of March 22, 2016 Planning Commission Minutes c. Approval of Absentee Voting Plan April 5, 2016 Mendota Heights City Council Page 1 d. Approve Resolution 2016-27, Accepting Donation Towards AED e. Approve Resolution 2016-30, Approve Plans and Authorize Advertisement for Bids, Mendota Road Neighborhood Improvements f Approve Change Order for Victoria Road South Improvements g. Approve Personnel Action Item h. Approve Out of Metro Area Travel to Conference i. Approve Revised JPA for Broadband Systems Plan Preparation j. Acknowledgement of February 2016 Fire Synopsis k. Approval of the Par 3 Maintenance Contract with JK Management 1. Approve the Purchase of Anti-Virus/File Server m. Accept the February 2016 Treasurer's Report n. Approval of Claims List o. Approval of Resolution 2016-31 Declaring Surplus Property p. Authorize Purchase of Grant -funded Police Squad Computer Systems Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) PULLED CONSENT AGENDA ITEM F) APPROVE CHANGE ORDER FOR VICTORIA ROAD SOUTH IMPROVEMENTS City Administrator Mark McNeill explained that Councilmember Duggan had a comment regarding the estimate for the trail modifications on Victoria Road South. Councilmember Duggan suggested the cost of the fence be shared with the property owner. Assistant City Engineer Ryan Ruzek stated that staff could look at cheaper fence options. The ornamental fence was installed along the other retaining wall in the comer and the proposed fence is similar to that. Possible alternatives included a black vinyl coated chain-link fence, which would be cheaper than the ornamental fence. Councilmember Petschel suggested the city install a less expensive fence, and give the homeowner the option to pay an additional amount for the ornamental fence. Councilmember Petschel moved to approve the project with a fence cost not to exceed $30 per foot. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) April 5, 2016 Mendota Heights City Council Page 2 K) APPROVAL OF THE PAR 3 MAINTENANCE CONTRACT WITH JK MANAGEMENT Councilmember Petschel requested more information on JK Management and the contract. Recreation Program Coordinator Sloan Wallgren explained that Jason Krause owns JK Management. He is a golf course superintendent for Tiller Corporation who own three golf courses in the metropolitan area; one of them being Troy Burne Golf Course, Hudson, WI. JK Management is willing to accommodate the Par 3's schedule. Councilmember Petschel moved to authorize staff to enter into an agreement with JK Management for the 2016 golf season. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) PUBLIC COMMENTS There were no public comments. PRESENTATIONS A) PROPOSED METROPOLITAN COUNCIL RESTRUCTURING Dakota County Commissioner Tom Egan made a presentation regarding a proposed restructuring of the Metropolitan Council. The Metropolitan Council is a Twin Cities regional government and area planning agency. Among other things, it oversees operations for waste water and transit. Mr. Egan noted that there are four counties seeking a change in the way that the Metropolitan Council is structured. Three commissioners from Dakota County serve on the four -county consortium. A major concern is the way that the 17 members of the Metropolitan Council's policy making board are appointed by the governor. An alternative is to have a majority of the representatives be elected officials. Mayor Krebsbach noted that the issue being proposed is to restructure the Metropolitan Council to a combination of appointed and elected members. Being an appointed commissioner by Governor Ventura and again by Governor Pawlenty, Commissioner Egan believed that he brought a different perspective to this issue. Mr. Egan reviewed the six principles for Metropolitan Council Refonii. Principles for Metropolitan Council Reform: I. A majority of the members of the Metropolitan Council shall be elected officials, appointed from cities and counties within the region II. Metropolitan cities shall directly control the appointment process for city representatives to the Metropolitan Council April 5, 2016 Mendota Heights City Council Page 3 III. Metropolitan counties shall directly appoint their own representatives to the Metropolitan Council IV. The terms of office for any Metropolitan Council members appointed by the Governor shall be staggered and not coterminous with the Governor V. Membership on the Metropolitan Council shall include representation from every metropolitan county government VI. The Metropolitan Council shall represent the entire region, therefore voting shall be structured based on population and incorporate a system of checks and balances Councilmembers asked how many positions on the Metropolitan Council the governor would appoint if these principles were taken up, how many seats are on the Metropolitan Council at this time, and if it was true that there is no other Metropolitan Council in the United States that is structured as this one is. The Council directed staff to bring a resolution forward to the April 19th City Council meeting supporting the change. PUBLIC HEARING A) RESOLUTION 2016-26, APPROVING MUNICIPAL CONSENT FOR THE MNDOT HIGHWAY 110 REHABILITATION PROJECT LAYOUT City Engineer John Mazzitello explained that the proposal being considered was for the Highway 110 rehabilitation project, which is proposed for construction in 2017. Along with the public hearing was a request for municipal consent, which is required along state highway projects where access into and out of the corridor was to be changed. Accesses that are within the right-of-way — such as changes to a median or extensions to turns lanes — are not part of municipal consent. Engineer Mazzitello noted that he received two comments from business owners along Dakota Drive who could not be in attendance. One of the business owners requested that the public hearing be continued to a future meeting date so he could have time to submit his comments. Ms. Molly Kline, representative of MnDOT, shared information on the project, which will run from Highway 55/Highway 13 to the east junction of I-494. The cost of the project is estimated to be $7.7 million. There will be no cost to the City of Mendota Heights. The construction project is planned to be completed the summer of 2017. The project includes pavement updates, turn -lane extensions, various access modifications, signing updates, various drainage improvements, and ADA updates at some intersections. Dakota County will construct their trail project in conjunction with this project. Construction impacts will include directional closures lasting up to six weeks in each direction, with the detours utilizing I -35E and I-494. The access at Dakota Drive is planning to be closed due to the extension of the turn lane for south I -35E. April 5, 2016 Mendota Heights City Council Page 4 Councilmembers asked questions regarding the installation of a crosswalk on all four sides of the Highway 110/Dodd Road intersection. They felt this was unnecessary since a pedestrian underpass is being proposed for that area. Councilmember Norton moved to open the public hearing. Councilmember Petschel seconded the motion Ayes: 4 Nays: 0 Absent: 1 (Duggan) Lessee of 1044 Dakota Drive commented that he is planning on opening a business at this location and the closing of the access at Dakota Drive would make it hard for his customers to access the business. Discussions occurred on the pros and cons of making the access change, and the impacts that will have at the intersection of Highway 110 and Lexington. City Engineer John Mazzitello shared the comments he received prior to this meeting: The owner of One Ten Cycles is concerned about the access closure because his customers use that as an entrance to get into his facility, as well as an exit. His preference is that the access remains open for his customers. Mr. Curley, part owner of the building at 1044 Dakota Drive, would like for the access to remain open because of potential future use at that site. He requested the Council table any action on this until they have a chance to submit written comments to the Council. Councilmember Povolny moved to table Resolution 2016-26 Approving Municipal Consent for the Highway 110 Rehabilitation Project Layout to the April 19, 2016 Council meeting and to continue the public hearing at that meeting. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) NEW AND UNFINISHED BUSINESS A) RESOLUTION 2016-28, CRITICAL AREA PERMIT, CONDITIONAL USE PERMIT, VARIANCES AT 1140 SIBLEY MEMORIAL HIGHWAY — PLANNING CASE 2016-05 Planner Nolan Wall explained that the applicants were requesting a Critical Area Permit, a Conditional Use Peanit, and variances to construct an addition to an existing single family dwelling. The subject property is located within the Mississippi River Corridor Critical Area and requires site plan approval prior to building permit issuance. Planner Wall then shared the information, images, applicable city code requirements, and how this application meets those requirements. April 5, 2016 Mendota Heights City Council Page 5 Councilmember Petschel raised concerns regarding drainage. City Engineer John Mazzitello replied that staff looked at the existing conditions and found that most of the area being built over is already impervious. Staff is anticipating that the run-off from the proposed addition will cause little to no increase in run-off. The applicants were present and indicated that there will be landscaping associated with the project after construction. Councilmember Petschel moved to approve Resolution 2016-28 Approving a Critical Area Permit, a Conditional Use Permit, and Variances at 1140 Sibley Memorial Highway. Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) B) RESOLUTION 2016-29, CONDITIONAL USE PERMIT, CRITICAL AREA PERMIT FOR XCEL ENERGY SIBLEY PROPANE PLANT — PLANNING CASE 2016-06 Planner Nolan Wall explained that the applicant was seeking a Conditional Use Pennit to bring the existing use into compliance with the applicable zoning district and a Critical Area Permit to make improvements to an existing structure on the subject property within the Mississippi River Corridor Critical Area. The applicant in this case is Xcel Energy, the operators of the site in question. Planner Wall shared images of the site, applicable city code requirements and how this application meets those requirements. As part of a larger rezoning process after completion of the Comprehensive Plan Update, staff recommends that the City consider rezoning a portion of this property so that it is entirely within the B 1A Zoning District so there would not be multiple zoning districts contained within one property. Councilmember Petschel moved to adopt Resolution 2016-29 Approving a Conditional Use Permit and a Critical Area Permit for the Sibley Propane Plant. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) C) MINNESOTA VIKINGS HEADQUARTERS AND MIXED-USE DEVELOPMENT — DRAFT ALTERNATIVE URBAN AREA -WIDE REVIEW (AUAR) Planner Nolan Wall noted that this was a follow-up to an earlier discussion this year regarding the Minnesota Vikings Headquarters and Mixed -Use Development. They are moving forward in the development process and the Alternative Urban Area -wide Review (AUAR). Planner Wall reviewed the process and timeline. On April 13, the draft AUAR comments are due to the City of Eagan. In May, the final AUAR would be completed for consideration. April 5, 2016 Mendota Heights City Council Page 6 Planner Wall provided a brief background on what an AUAR is and the process. He shared the development scenarios that were analyzed within the draft AUAR. The master plan included in the information packet was comprised of an office and hotel, multi -family residential, headquarters and training facility, hotel/conference center and office, multi -family residential, retail and office. Planner Wall reviewed the comments provided from the Council to the City of Eagan and their initial responses back regarding noise, traffic, and public safety. Councilmembers requested they receive a copy of the signage plan for comment and expressed their appreciation to staff and the City of Eagan for their diligence in providing the comments, responses, and remediation plans. D) APPROVAL TO BEGIN RECRUITMENT PROCESS FOR INFORMATION TECHNOLOGY INTERN Assistant to the City Administrator Tamara Schutta explained that included in the 2016 budget is additional IT support for $15,000. It is proposed to add an IT intern to assist the IT Manager with projects and help desk services. The primary objective would be to assist the IT Manager in maintaining the city's IT infrastructure. Ms. Schutta described other possible tasks and criteria for the position. Councilmember Petschel moved to approve the position description and authorize staff to begin the recruitment process for one Information Technology Intern position. Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) E) REPORT ON CLOSED SESSION CITY ADMINISTRATOR PERFORMANCE EVALUATION Assistant to the City Administrator Tamara Schutta explained that the City Council held a closed session to conduct a performance evaluation of City Administrator Mark McNeill. Councilmember Norton reported on the results of the closed session by noting that Mark McNeill is doing a great job in all categories and by all accounts. He is meeting exceeding expectations, or more. It was recommended that Mark McNeill's annual salary be increased to $122,500 retroactive to February 23, 2016, and he would receive a stipend for his participation in the Rotary Club. Councilmember Povolny moved to approve the annual salary change for City Administrator Mark McNeill and the stipend for the Rotary Club as recommended. Councilmember Petschel seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) April 5, 2016 Mendota Heights City Council Page 7 COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: • Spring Clean Up Day is scheduled for May 7 at Mendakota Park from 8:00 am to 12:00 noon. • The 5K walk/run is scheduled for June 4 at The Village of Mendota Heights, starts at 9:00 am. • The Parks Celebration is scheduled for June 4 starting at 11:00 a.m. at Mendakota Park. COUNCIL COMMENTS Mayor Krebsbach announced that she and her husband have recently become grandparents. ADJOURN Councilmember Petschel moved to adjourn. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Duggan) Mayor Krebsbach adjourned the meeting at 9:03 p.m. Sandra Krebsbach Mayor ATTE Lorri Smith City Clerk April 5, 2016 Mendota Heights City Council Page 8