2012-10-09 Parks and Rec Comm Agenda Packet
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
Tuesday, October 9, 2012 – 6:30 P.M.
City Council Chambers
1. Roll Call
2. Approval of Agenda
3. Approval of the September 11, 2012 Minutes
4. Recreation Programmer’s Update
5. Parks and Recreation Program Review
6. Par 3 Update
7. Parks Maintenance Update
8. Commission Comments
9. Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in
advance. If a notice of less than 120 hours is received, the City of Mendota Heights
will make every attempt to provide the aids. This may not, however, be possible on
short notice. Please contact City Administration at 651-452-1850.
Meetings can be viewed anytime on-demand at: www.mendota-heights.com.
MH Parks and Recreation Commission 09-11-2012 Page 1
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
September 11, 2012
The September meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, September 11, 2012 at Mendota Heights City Hall, 1101 Victoria Curve.
Chair Levine called to order the parks and recreation commission meeting at 6:31 p.m. The
following commissioners were present: Chair Stephanie Levine, Commissioners Mary McGrory-
Ussett, Ira Kipp, David Miller, Mike Toth and Pat Hinderscheid. Staff present: Assistant to the
City Administrator Jake Sedlacek and Recreation Programmer Teresa Gangelhoff.
Approval of the Agenda
COMMISSIONER MILLER MADE A MOTION TO APPROVE THE AGENDA;
COMMISSIONER MCGRORY-USSETT SECONDED THE MOTION.
AYES 6: NAYS 0
Approval of Minutes of July 10, 2012
COMMISSIONER MCGRORY-USSETT MADE A MOTION TO APPROVE MINUTES OF
THE MAY 8, 2012 MEETING; COMMISSIONER HINDERSCHEID SECONDED THE
MOTION.
AYES 6: NAYS 0
Recreation Programmer Update
Ms. Gangelhoff reviewed the programmer’s report which was provided at the meeting. Fall field
trips include supervision; registrations can be taken on line or at city hall. The fall issue of the
Heights Highlights will have more information on the upcoming ice skating season. The city is
currently accepting applications for ice rink attendants – applicants must be 16 years of age or
older.
Par 3 Update
Mr. Sedlacek provided the August 2012 update for the Par 3 golf course. Through the end of
August the golf course has a positive balance of just over $6,000. Mr. Sedlacek reviewed the
agenda materials, emphasizing that recreation programs have been identified by staff as a key to
course success in 2013. The end of the year wrap up with clubhouse manager Jenifer Zweber
will include refinements to current programs, including cuts and new activities. Staff intends to
have the updated marketing plan for 2013 drafted for the October parks and recreation
commission meeting.
MH Parks and Recreation Commission 09-11-2012 Page 2
Mr. Sedlacek responded to questions regarding maintenance and programming. It was noted that
the current year-to-date cash balance is lower than the similar period in 2011. Mr. Sedlacek
reported that 2012 numbers are up-to-date, in comparisons to last year, where several late
billings came in the months of September, October and even November. Staff has taken steps to
ensure that billing occurs on a timely basis in 2012.
Future Meeting Topics
Mr. Sedlacek provided updates on current topics – the skate park improvements are underway
and the city council will be interviewing candidates for the open commission seat on September
18, 2012. Also, staff participated in a kick-off for a trail and resource planning process. The
Dakota County Greenway Master Plan looks to define opportunities to develop trail and natural
resource corridors through the county. A technical advisory group is focusing on the area from
the intersection of Hwy 110 and Dodd, down to Lebanon Hills Regional Park.
Mr. Sedlacek asked for commission feedback on topics for future meetings. After some
discussion, the following items were identified for October and November 2012 meetings:
Parks Status Updates from commissioners will be added as a regular agenda item.
A review of recreation program offerings will be included on the October agenda.
A report from Mendota Heights Athletic Association will be included on the October
agenda
The Mendakota Park playground update will be introduced in October, and discussed in
more detail in November.
The commission asked for an update on the project to upgrade restrooms at Kensington and
Mendakota Parks. The projects are complete – there are now two fully accessible bathrooms at
Mendakota Park (men’s and women’s), and one of the two (unisex) restrooms at Kensington
Park is now fully accessible.
Commission Comments
Parks maintenance staff was recognized for their work to keep our parks in good condition and
handling the challenges of storm clean up this summer.
Adjourn
COMMISSIONER MILLER MADE A MOTION TO ADJOURN THE MEETING;
COMMISSIONER TOTH SECONDED THE MOTION.
AYES 6: NAYS 0
The meeting adjourned at 7:16 p.m.
Respectfully Submitted by Jake Sedlacek
Page 1 of 1
DATE: October 9, 2012
TO: Parks and Recreation Commissioners
FROM: Teresa Gangelhoff
SUBJECT: September/October Park and Recreation Report
Fall and Winter Schools Out Youth Trips
We provide chaperoned youth trips on days kids are out of school:
October 18: Bunker Hills Horseback Riding and Hayride - $36.00
December 27: Bowling, Lunch and a Movie - $26.00
Gymnastics
Sibley Gymnastics team will again offer gymnastics for Mendota Heights youth this fall on
Saturdays at Henry Sibley High School starts December 1, 2012 and runs for ten weeks.
Learn to Skate
Outdoor skating lessons will be held at Friendly Hills in January/February for five weeks. Fee is
$35.00 and children register for classes according to ability. Our instructor Alexandra will
return again for the 2013 season.
Ice Rink Season is just around the Corner!
We will be hiring the 2012/2013 rink attendants in October. More information will be on our
website in the next few weeks for those interested in applying. We have set a tentati ve opening
date for the rinks, weather permitting, December 15, 2012
55+Programs
We work with and promote the Thompson Park Activity Center (TPAC) programming for our
area seniors. For more info on 55 plus activities please visit the TPAC website at
www.comed.isd197.org or stop in the center at Butler and Stassen Ave. in West St Paul.
Registration Information
The city accepts online registration and can also take registrations in person at City Hall. We no
longer accept mail in registrations. All registration and program information is available on our
city website at www.mendota-heights.com.
School Flyer and Heights Highlights
A school flyer with winter programming will go out to local schools in December. The fall
edition of the Heights Highlights was just delivered to all MH residents the first week of October
and will have all upcoming park and rec information listed along with rink info.
Page 1 of 1
DATE: October 9, 2012
TO: Parks and Recreation Commissioners
FROM: Jake Sedlacek, Assistant to the City Administrator
SUBJECT: Review of 2012 Parks and Recreation Programs
BACKGROUND
The 2012 Parks and Recreation Commission work plan includes annual review of our recreation
offerings. I have attached a spreadsheet showing expenses and revenues, for spring and summer
programs.
Our recreation programs had 399 enrolled participants for the summer of 2012. We do not have
attendance counts for puppet wagon programing, music in the parks events, or the parks
celebration, all of which were well attended in 2012.
Ms. Gangelhoff also spends a fair amount of time working on field scheduling, and balancing the
needs of several user groups.
As our first attempt at an annual review of recreation programs, this information is provided as a
primer for further discussion at our November meeting.
BUDGET IMPACT
Our current recreation program offerings are revenue neutral, in terms of operating costs and
temporary/seasonal recreation staff costs. Cost for our part time recreation programmer and
temporary/seasonal warming house staff are not included in this draft of the report.
RECOMMENDATION
Staff recommends that the parks and recreation commission receive the report, and provide staff
with questions and ideas about recreation programs.
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Page 1 of 1
DATE: October 9, 2012
TO: Parks and Recreation Commission, Mayor and City Council
FROM: Jake Sedlacek, Assistant to the City Administrator
SUBJECT: Par 3 Update – September 2012
BACKGROUND
The Par 3 Golf Course finished the month of September 2012 with expenditures slightly ahead of
revenues, bringing net revenue to just over $5,000.
Revenues for the month fell slightly behind greens fees for September 2011, but expenditures for
the same period were considerably less.
Course revenues year-to-date are even with the same period for 2011. Improvements in walk-up
rounds have offset losses in recreation programs.
Clubhouse hours have been cut back in the mornings – we currently open at 10:00 a.m. on
weekdays, and 9:00 a.m. on weekends. The clubhouse manager has been authorized to close the
clubhouse depending upon traffic and weather conditions.
Clubhouse Manager Jen Zweber and I have met to discuss the 2012 season, and are revising
programs, special offers and the communications plan, as well as policies and procedures.
MAINTENANCE UPDATE
Maintenance operations are winding down, and turf conditions at the course are good.
Maintenance staff aerated greens and tee boxes and will continue mowing as long as it is
necessary. Winterization will include treating greens for snow mold and applying sand, having
the irrigation system blown out and removing cutting heads from the Tee Mower, Fairway
Mower and Greens Mower.
BUDGET IMPACT
The attached monthly expenditure report shows revenues and expenditures through the end of
September. The course has taken in $141,205 in revenues; expenditures for this period total
$135,632. This results in net revenue over expenditure of $5,573 year to date.
Page 1 of 1
DATE: October 9, 2012
TO: Parks and Recreation Commissioners
FROM: Jake Sedlacek, Assistant to the City Administrator
SUBJECT: Park Maintenance Update
BACKGROUND
Over the course of the year, parks and recreation commission members have been visiting parks
and providing staff with feedback on concerns that they have noticed. At the September meeting
of the parks and recreation commission, staff was directed to provide a summary of feedback
received and actions taken as a result of this feedback.
Staff will provide a verbal update of the comments and actions. Several items have been
addressed; some have yet to be addressed. The observations of commissioners have been
helpful, but have resulted in creating more tasks for a parks maintenance crew that is already
quite busy.
Finding resources to address all of our parks needs may require some creative thinking. The list
of observations leads to policy questions of how staff parks maintenance and defining the level
of maintenance we expect in our parks.
BUDGET IMPACT
N/A
RECOMMENDATION
Staff does not have a recommended action at this time.