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2016-01-05 Council PacketCITY OF MENDOTA HEIGHTS CITY COUNCIL AGENDA � January 5, 2016 — 7:00 pm Mendota Heights City Hall 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. Adopt Agenda 5. Consent Agenda a. Approval of December 15, 2015 City Council Minutes b. Designation of Official Newspaper c. Approval of Residential Park Dedication Fee Increase d. Approval of Resolution 2016-03 Approving a Master Partnership Contract with MnDOT e. Approval of Building Official contract renewal f. Approval of No Loss Wetland Application for 1663 Dodd Road g. Approval of Open-to-Business Joint Powers Agreement Renewal h. Approve 2016 Appointment to Dakota County Domestic Preparedness Committee i. Approval of Personnel Action Item j. Approval of Personnel Code Amendments k. Approval of Resolution 2016-06 Accept Work, Approve Final Payment for 2015 Sewer Cleaning & Televising, Job Number 201504 I. Acknowledgement of November 2015 Fire Synopsis m. Approval of 2016 Financial Items 1. Resolution 2016-04 Establishing 2016 City Depositories of Funds 2. Resolution 2016-05 Accepting Pledged Securities for 2016 3. Authorize Finance Director to Execute Electronic Payments and Prepay Claims n. Approval of November 2015 Treasurer's Report o. Approval of Claims List p. Approval of Contractor List q. Approval of Law Enforcement Labor Services, Inc. Contract 6. Public Comments 7. Presentations a. Dakota County - Highway 110 Pedestrian Crossing Update 8. Public Hearings - None 9. New and Unfinished Business a. Approval of 2016 Council Meeting Dates and Start Times b. Council appointments 1. Resolution 2016-07 Appointment of Commission Members 2. Appointment of Actinq Mayor c. Follow-up actions from January 4t" Goal Setting Workshop 1. Authorize Study for Engineering Department 2. Authorize Study for Police Department 3. Approve Resolution 2016-01 Declaring City of Mendota Heights a Pollinator Friendly Community 4. Adopt the City's Legislative Priorities for the 2016 Session of the Minnesota Legislature 10. Community Announcements 11. Council Comments 12. Adjourn page 3 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, December 15, 2015 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m. Councilmembers Duggan and Petschel were present. Absent were Councilmembers Povolny and Norton. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Mayor Krebsbach presented the agenda for adoption. Councilmember Petschel moved adoption of the agenda with the deletion of items 9b and 9c. Councilmember Duggan seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Povolny, Norton) CONSENT CALENDAR Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents, pulling items e) Acknowledgement of Mendota Heights Athletic Association 2016 Soccer Plan, n) Approval of 2015/2016 Property Insurance Renewal, and o) Approval of Resolution 2015-101 Accept Donation of an AED. a. Approval of December 1, 2015 City Council Minutes b. Approval of December 1, 2015 Council Closed Session Minutes c. Approval of December 1, 2015 Council Workshop Minutes • Councilmember Duggan abstained on items a, b, and c d. Acknowledgement of October/November Par 3 Update e. Acknowledgement of Mendota Heights Athletic Association 2016 Soccer Plan £ Approval of a Purchase Order for Asbestos Abatement at 1189 Bourne Lane g. Approval of Resolution 2015-100 Employee Pay Classification Plan h. Approval of Copier Lease i. Approval of International Union of Operating Engineers Contract page 4 j. Approval of Personnel Code Amendments regarding Compensatory Time Accruals and Additional Employee Holiday k. Approval of Personnel Action, Regarding Appointment of a PT Police Support Specialist 1. Approval of Firefighter Appointments m. Approval of Extension of Joint Powers Agreement for Emergency Management Services n. Approval of 2015/2016 Property Insurance Renewal o. Approval of Resolution 2015-101 Accept Donation of an AED p. Approval of Resolution 2015-102 Certifying Delinquent Sewer Charges (revised list) q. Acknowledge Building Activity Report for November 2015 r. Approval of Contractor List s. Approval of Claims List Councilmember Petschel seconded the motion. Ayes: 3(with Duggan abstaining on items a, b, and c) Nays: 0 Absent: 2 (Povolny, Norton) PULLED CONSENT AGENDA ITEM E) ACKNOWLEDGE MENDOTA HEIGHTS ATHLETIC ASSOCIATION 2016 SOCCER PLAN Councilmember Duggan asked if anyone knew the costs associated with the proposed changes and if there are challenges that may still exist with parking. City Administrator Mark McNei]] replied that this proposal is one that Recreation Program Coordinator Sloan Wallgren suggested. He said that he and Mr. Wallgren had met with the soccer representatives regarding this plan, and they were supportive. The extra costs will be minimal and it is anticipated that the on-street parking would be reduced in the Kensington Park neighborhood with this proposed plan. Councilmember Duggan moved to acicnowledge the Mendota Heights Athletic Association Soccer Plan. Councilmember Petschel seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Povolny, Norton) N) APPROVAL OF 2015/2016 PROPERTY 1NSURANCE RENEWAL Councilmember Petschel recused herself from voting on this item as her husband works for an insurance company that happens to do business with a number of municipalities, which includes the City of Mendota Heights. However, she stated he has nothing to do with the insurance that the City purchases. Councilmember Duggan moved to approve the 2015/2016 property insurance renewal. Mayor Krebsbach seconded the motion Ayes: 2 Nays: 0 Abstain: 1 (Petschel) Absent: 2 (Povolny and Norton) page 5 O) APPROVAL OF RESOLUTION 2015-101 ACCEPT DONATION OF AN AED Mayor Krebsbach noted that, as Councilmember Petschel had pointed out earlier, the City's budget is so tight this year that they were unable to purchase some needed items. However, she wanted to acknowledge her appreciation for an AED that was donated to the City. Chief of Police Michael Aschenbrener stated that since the receipt of this donation, the Department has received five additional donations. These additional donations will be officially received at the next Council meeting. It was noted that because of these donations, the City is almost at its goal of seven new AED's for the police squad cars. Councilmember Petschel moved to adopt Resolution 2015-101 Accepting Donation of an AED. Councilmember Duggan seconded the motion Ayes: 3 Nays: 0 Absent: 2 (Povolny, Norton) PUBLIC COMMENTS There were no public comments. PRESENTATIONS A) INDUSTRIAL REDEVELOPMENT PLAN — STANTEC CONSULTING SERVICES, 1NC. Planner Nolan Wall explained that the City of Mendota Heights received a$10,000 grant from the Dakota County CDA to conduct a redevelopment plan for the industrial district. Staff has been working with Stantec Consulting Services to prepare that plan. The City Council and the Planning Commission held a joint workshop at the end of October 2015 to discuss the initial results of the study. He introduced Consulting Planner Phil Carlson to present the draft Industrial District Redevelopment Plan. Consulting Planner Phil Carlson provided a memorandum summarizing the plan. He noted that the desire was to create a redevelopment plan that was visionary and realistic by analyzing conditions in the industrial park. They provided general information on the industrial district; they looked at market conditions; they listed future trends for industrial parks; and made a number of recommendations. Councilmembers asked questions regarding building height limitations in different areas of the park, frequency of the bus routes, the City's cost share or funding sources on potential large roadway enhancement projects for the area, the east/west commute, and the size and type of large distribution centers that have been ar are being built in other communities. Recommendations made in the plan included the following: page 6 1. Keep the area guided and zoned for office, industrial and related uses; don't make significant changes that would interfere with its success as a business park. 2. Explore potential revisions or additions to the uses allowed in the park by scrutinizing and revising if necessary the list of permitted and conditional uses in the zoning code. 3. Explore rezoning some of the front tier of properties between Mendota Heights Road and I-494 to office - most are office, not industrial uses. This may allow more intense uses. 4. Explore ways to capitalize on the new Vikings facility in Eagan. 5. Preserve and improve the area's roadway network as opportunities arise, avoiding changes that would diminish its access to the regional and local network. 6. Study traffic patterns in the vicinity of Pilot Knob Road and Northland Drive to determine if there are improvements to that area that would allow more intense use of the currently vacant parcel in the southeast quadrant of that intersection. 7. Explore improvements to transit service in the park. This might include discussions with Metro Transit and Dakota County about long-term transit service in the area; sidewalk connections to bus shelters; a circulator route to other transit stops; increased Metro Transit bus service; or long- term discussions of BRT or LRT along I-494. 8. Conduct a bicycle/pedestrian study to identify improvements for bicyclists and pedestrians. 9. Review the city's parking standards and study parking needs to insure that the city code keeps in line with changes in office or other uses in the park. 10. Stay current on changes in the requirements of industrial and office uses generally and adjust the city's policies and regulations as needed to respond to new developments. 11. Continue commercial ]and use and zoning designations on the City-owned Bourne Lane site, and only make a change if the market warrants it. 12. Continue to work cooperatively with Industrial Park owners, managers and tenants to keep the park successful. Councilmembers provided feedback and suggestions for the final Industrial Redevelopment Plan. They also expressed their appreciation to Stantec Consulting Services, Cushman-Wakefield, and staff for the detailed study and for the hard work done. NEW AND UNFINISHED BUSINESS A) RESOLUTION 2015-99, COMPREHENSIVE PLAN AMENDMENT AT 2160 SIBLEY MEMORIAL HIGHWAY, PLANNING CASE 2015-43 Planner Nolan Wall explained that this application was for a Comprehensive Plan Amendment concerning the former Larsen Garden Center property. The request is for an amendment from the existing business designation to a new high-density residentia] designation. Additional information was requested from the applicant, so staff recommended that Council extend the initia160-day review period. Councilmember Duggan moved to direct staff to extend the initial 60-day review period established in Planning Case 2015-43 an additional 60 days. Councilmember Petschel seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Povolny, Norton) page 7 B) 2160 SIBLEY MEMORIAL HIGHWAY DEVELOPMENT INCENTIVES This item was pulled from the agenda to allow for additional time to address several issues. C) AWARD OF CONSULTANT CONTRACT FOR UPDATE OF LOCAL SURFACE WATER MANAGEMENT PLAN This item was pulled from the agenda. COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: • Residents are reminded to keep their trash cans on their driveway aprons behind the curb line so they are not hit by the snowplows. • Toys for Tots can be dropped off by December 17 at City Hall. The toys will be delivered to KARE 11 television station. • Unworkable holiday lights can be recycled by dropping them off at City Hall through February 5, 2016. • The City is accepting letters of interest from residents for Commission vacancies through December 28, 2015. • A coloring contest for children is being held by the Police Department. Turn in your submission by January 22, 2016. Winners get orange juice and donuts with the Police Officers. • The Mendota Heights Moms Club toured City Hall. COUNCIL COMMENTS Councilmember Petschel noted that residents should keep the date of March 9, 2016 in mind as the MAC staff and the FAA regional director will be at City Hall to answer questions about how the airport is being operated. The Airport Relations Commission is hosting this. Details will be available in the Heights Highlights. She continued on to say that Mr. Jeff Hart (in charge of ground operations for Delta) and Councilmember Petschel had presented the annual work plan for the Noise Oversight Committee (NOC) to the Metropolitan Airport Commission for approval, which it was. Councilmember Petschel gave recognition to Mr. John Gould and Mr. Nick Waldvogel who are members of the University of St. Thomas football team that is playing for the Division III national championship which was to be held later that week. She wished everyone the happiest, safest, and best holidays. Councilmember Duggan congratulated Councilor Steve Norton and his wife Angela on the birth of their new daughter, Marie. He also expressed congratulations to his grandson, Finn, on his golden birthday. page 8 He wished everyone the happiest and safest holidays. Mayor Krebsbach announced that the Dakota County Historical Society is looking for board members. She wished everyone Happy Holidays, Merry Christmas, and a Happy New Year. ADJOURN Councilmember Duggan moved to adjourn. Councilmember Petschel seconded the motion. Ayes: 3 Nays: 0 Absent: 2 (Povolny, Norton) Mayor Krebsbach adjourned the meeting at 8:32 p.m. Sandra Krebsbach Mayor ATTEST: Lorri Smith City Clerk page 9 11G1 Vict�ora Curve , Mendota He,ghts� MN 5511a 651.452.1850 phone J 651.452.8940 fax � evww.mendota-heights.com _ � � � � Cirv aF MEN�O�A H�fGH�� DATE: January 5, 2016 TO: Mayor and City Council, City Administratar FROM: Lorri Smith, City Clerk SUBJECT: Designation of Official Newspaper BACKGROUND Minnesota Statutes §412.831 requires that the City Council annually designate the official newspaper far the year for publication of legal notices. Ordinances, financial reports, public notices, and other information as required by law, as well as matters the Council deems necessary, shall be published in the City's designated official newspaper. The South-West Review is currently designated as the City's official newspaper. The publisher, Lillie Suburban News has expressed an interest in continuing that designation for the city. Attached is a quote from Lillie Suburban which has been serving the city of Mendota Heights for the past 35 years. To date we have received excellent service in addition to accurate and timely processing of all ]egal and official publications. The South-West Review is also the official newspaper for the cities of West St. Paul, Inver Grove Heights, Mendota, and Lilydale. The legal publication rates proposed for 2016 are $8.10 per column inch far a one-time publication. $ 7.75 per column inch is proposed for each additional publication of the same article or notification. The 2015 rates were $7.50 and $7.20 respectively. They post all legal notices on their website at no additional charge. RECOMMENDATION Staff recommends the City Council designate the South-West Review as the city's official newspaper for 2016. This action requires a majority vote of the city council. I,i11ie Suburban 1lTewspape�s, Inc. paqe �o 2515 E. Seventh Avenue North St. Paul, MN 55109 (651) 777-8800 December 14, 2015 Lorri Smith, City Clerk City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Ms. Smith: Thank you for the opportunity to bid on public notice publication services for the City of Mendota Heights. Lillie Suburban Newspapers has been serving the needs of the Mendota Heights area for 37 years, and is pleased to provide ongoing coverage of city government and schooi issues and community events. Lillie Suburban Newspapers is the oldest weekly newspaper company in the St. Paul area. It was founded in 1938 by the late T. R. Lillie. His grandsons, Jeffery Enright and Ted H. Lillie, are continuing the family tradition of publishing award-winning community newspapers in the St. Paul suburbs. It is our sincere desire to provide the best possible local news coverage in the Mendota Heights area. Our experienced news staff provides readers with a well-balanced, lively and informative product each week. We realize that Mendota Heights area residents look to the Soaitla-West Review as one of their primary sources of information about city activities and meetings, and we will conrinue to publish the city's press releases and photos. The South-West Review has the official designation of the neighboring communities of West St. Paul, Inver Grove Heights, Mendota and Lilydale. 5 P.M. Wednesday is the deadline each week for submitting public notices to our office. Public notices should be directed to Kiriy Sundberg, Lillie Suburban Newspapers, 2515 E. Seventh Ave., North St. Paul, MN 55109. Our fa�c number is 651/777-8288. Notices may also be sent via e-mail to: legals@lillienews.com Legal publication rates for minutes, advertisements for bids and other notices are as follows: $8.10 per column inch for a one-time publication $7.75 per column inch for each additional publication Thank you for considering the Soactlz-West Review as the off'icial legal newspaper for the City of Mendota Heights for 2016. If you have any further questions, don't hesitate to cali us. Sincerely, __.---�""�— JefFery Enright Publisher ��Ll�� Rainsey County Review • Maplewood Review • Oakdale-Lake Elmo Review • Review Perspectives �EWS New Brightoti Bulletin • Shoreview Bu]letin • St.Anthoiiy Bulletin • South-West Revie�v Roseville-Litde Canada Review • Woodbury-South Maplewood Review • East Side Revie�v � T � m DATE: TO: FROM: SUBJECT: BACKGROUND page 11 11C1 Vict�ria Curve , Menobta he �nts, �iN 55118 651.452.1&50 phone I 651.452.8940 fax � www.mendota-heights.com _ CITY OF MENf7�TA HEf�HT� January 5, 2016 Mayor, City Council and City Administrator Nolan Wall, AICP — Planner Sloan Wallgren — Recreation Program Coordinator Proposed Park Dedication Fee Increase According to Title 11-5-1 of the City Code: Pursuant to Minnesota statutes section 462.358, subdivision 2b, as amended, the city council shall require all developers requesting platting or replatting of land in the city to contrzbute ten percent (10%) of final plat gross area to be dedicated to the public for their use as either parks, playgrounds, public open space, trail systems, or water ponding, or to contribute cash in lieu of land in an amount established by resolution of the city council, based upon the conditions outlined below. The form of contribution (cash or land, or any combination thereo� shall be decided by the city council based upon need and conformance with approved city plans. Payment of cash in lieu of land will be collected prior to any subdivision or final plat being recorded by Dakota County. Due to the city being nearly fully developed, the majoriry of recent dedications have been cash in lieu of land based on the amount in the Fee Schedule. The current park dedication fees are as follows: Single and Multi-Family Residential New Commercial/Industrial Lot: $2,700/dwelling unit 10% of assessed value of unimproved land as determined by the Counry Assessor The inost recent increase in the park dedication fee was in 2003, which was froin $1,500 to $2,700 for residential developments. Attached is a recent survey from the City of Roseville, which shows the average residential park dedication fee %r the communities included is approximately $3,900. Based on the survey, the commercial/industrial fee is comparable. The Parks and Recreation Commission discussed this topic at their November 10, 2015 meeting and passed a motion recommending the City Council consider increasing the residential park dedication fee to at least the average of the surveyed communities. The Commission felt the current fee for commercial/industrial developments is adequate. BUDGETIMPACT The Special Parks Fund is primarily funded by park dedication fees and any increase in contributions from qualifying developments would increase the fund balance for future eligible projects. RECOMMENDATION Staff is recommending the City Council consider increasing the residential park dedication fee to $4,000/dwelling unit, to be included as part of the 20l 6 Fee Schedule. This matter requires a simple majority vote. page 12 Cor�parative Park Dedication D�ta - October 2015 Prepared for: The Roseville Parks and Recrea�ion Comrnission City Residen#ial 2015 Cor�mercial 2015 Andover $2,899 per unit $8,691 per acre or 10% FMV which ever is less Apple Valley $4,512. per unit $1,272 per 1,000 sq. foot Blaine $3,404 per unit $8,704 per acre Bloomington '$5,700 per unit $585 per 1,000 sq.foot Brooklyn Center $0.00 $0.00 Brooklyn Park $4,600 per unit $8,000 per acre Burnsville $2,717 per unit $17,500 per acre Chanhassen $5,800 per unit $12,500 per acre Champlin $4,370 per unit $8,323 per acre Cottage Grove �$3,400 per unit 4% FMV Eagan $3,562 per unit $895 per 1,000 sq. foot Eden Prairie $6,500 per unit. $11,500 per acre Falcon Heights FMV equal to 8-10% Land Value FMV equal to 10% Land Value Fridley $1,500 per unit $1,000 per acre Golden Valley 2% of the Land Market Value 2% of the Land Market Value Inver Grove Hts. '$2,850 per unit $7,000 per acre Lakeville $3,871 per unit $7,693 per acre Little Canada $2,600 per unit 10% Land or 5% FMV Maple Grove $3,993 per unit $11,000 per acre Maplewood $3,540 per unifi 9% FMV Mounds View 10% FMV 10% FMV Oakdale �$2,800 per unit $491 per 1,000 sq. foot Plymouth $7,500 per unit $8,000 per acre Richfield None None Roseville '$3,50A per unit ' 7%.FMU Shakopee $5,340 per unit $6,930 per acre Shoreview 10% FMV 4% FMV St. �ouis Park �$1,500 per unit 5% FMV Woodbury $3,500 per unit $6,000 per acre AVERAGES $3,911.00 page 13 1101 V�cGoria Curve , NiendoCa He;ghks, MN 55115 651.452]850 phone � 651.452.8940 fax � www.mendota-heights.com _ �� CITY OF m MEN7�TA HEI�HT� DATE: January 5, 2016 TO: Mayor, City Council, and City Administrator FROM: John R. Mazzitello, PE, PMP, MBA Public Works Director/City Engineer SUBJECT: Master Partnership Contract with the Minnesota Department of Transportation BACKGROUND At the December 1, 2015 City Council meeting, the City Council voted to approve a Master Partnership Contract with the Minnesota State Department of Transportation (MnDOT). The accompanying Resolution was inadvertently left off the agenda at that meeting. The attached Resolution documents the approval previously granted by the City Council. BUDGETIMPACT Only work orders issued to MnDOT would be paid for by the City of Mendota Heights. Any wark orders issued would be within established budgetary limits RECOMMENDATION Staff is recommending approval of the attached Resolution. If Council desires to implement the Staff recommendation, pass a motion approving the attached Resolution 2016-03, RESOLUTION APPROVING A MASTER PARTNERSHIP CONTRACT WITH THE MINNESOTA STATE DEPARTMENT OF TRANSPORTATION. This action requires a simple majority vote. page 14 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2016-03 RESOLUTION APPROVING A MASTER PARTNERSHIP CONTRACT WITH THE MINNESOTA STATE DEPARTMENT OF TRANSPORTATION WHEREAS, The Minnesota Department of Transportation (MnDOT) wishes to cooperate closely with local units of government to coordinate the delivery of transportation services and maximize the efficient delivery of such services at all levels of government; and WHEREAS, MnDOT and loca] governments are autharized by Minnesota Statutes sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design, construction, maintenance and operation of state and local roads; and WHEREAS, the parties wish to able to respond quickly and efficiently to such opportunities for collaboration, and have determined that having the ability to write "work orders" against a master contract would provide the greatest speed and flexibility in responding to identified needs. NOW THEREFORE BE IT RESOLVED that the City Council of the City of Mendota Heights: 1. Enters into a Master Partnership Contract with the Minnesota Department of Transportation, a copy of which was before the Council; and 2. That the City of Mendota Heights Public Works Director/City Engineer and/or City Administrator are authorized to execute such contract and any amendments thereto; and 3. That the Public Works Director/City Engineer and/or City Administrator are authorized to negotiate work order contracts pursuant to the Master Contract, which work order contracts may provide for payment to or from MnDOT, and that the Public Works Director/City Engineer and/or City Administratar may execute such work order contracts on behalf of the City of Mendota Heights without further approval by this Council. Adopted by the City Council of the City of Mendota Heights this Sth day of January 2016. CITY COUNCIL CITY OF MENDOTA HEIGHTS : ATTEST: Lorri Smith, City Clerk Sandra Krebsbach, Mayor page 15 i1Cl 1,i�ctoria Curve N'�es�dpt� 6e��c�ht;, N1fJ ��ll(n 65�.452]SSO �hone I �51452.�94t7 fax ` www,mendota-heights,com � � � � � CITY OF MENDOTA HEfGHTS DATE: January 5, 2016 TO: Mayor, City Council, and City Administrator FROM: John R Mazzitello, PE, PMP, MBA Public Works Director/City Engineer SUBJECT: Renewal of Building Official Contract BACKGROUND The City of Mendota Heights is required to have a designated Building Official, and for the past 2 years the City has contracted with A to Z Home Inspections for Building Official Services. Michael Andrejka, owner and operator of A to Z Home Inspections, has been serving as our designated Building Official throughout the term of the contract. During this period the City has received few, if any, complaints about the service he provides to our residents and businesses; rather, we often receive compliments about his customer service. Mike Andrejka is an experienced and certified building inspector and has vast experience in Dakota County in monitoring and inspecting construction. Mike has worked as a municipal building inspector for the Cities of Apple Valley, Inver Grove Heights, Saint Louis Park, Minneapolis and Bloomington. In addition, Mike has also been a home renovation contractor. The attached contract is for the 2016 calendar year, and would compensate A to Z Home Inspections at a$55/hour rate. Based on the past two years, Mike has spent between 25 and 30 hours per week, on average, working for Mendota Heights, so the average annual weekly hours stated in the contract is set at 30 hours per week. The following table compares this service to a full time employee in the same position according to eh 2016 approved pay schedule. Contract $ 55.00 30 50 $ 82,500.00 $ - $ - $ - $ 82,500.00 Range 25A $ 29.28 40 52 $ 60,902.40 $ 4,659.03 $ 4,567.68 $ 17,424 $ 87,553.11 Range 25B $ 30.74 40 52 $ 63,939.20 $ 4,891.35 $ 4,795.44 $ 17,424 $ 91,049.99 Range 25C $ 32.28 40 52 $ 67,142.40 $ 5,136.39 $ 5,035.68 $ 17,424 $ 94,738.47 Range 25D $ 33.89 40 52 $ 70,491.20 $ 5,392.58 $ 5,286.84 $ 17,424 $ 98,594.62 Range 25E $ 35.59 40 52 $ 74,027.20 $ 5,663.08 $ 5,552.04 $ 17,424 $ 102,666.32 By contracting this position at the proposed rate and hours per week, the City saves between $5, 053.11 and $20,166.32 per year depending on the step of the employed position the contracted position is compared to. BUDGETIMPACT page 16 A to Z Home Inspections will be paid hourly under the proposed contract. The estimated annual expense for this service is $82,500, and this amount is included in the 2016 Budget under the Building Official Department. RECOMMENDATION Staff recommends Council approve the attached contract with A to Z Home Inspections. If Council wishes to implement the City Staff recommendation, pass a motion approving the attached contract. This action requires a simple majority vote. page 17 INDEPENDENT CONTRACTOR AGREEMENT Building Official Services Contract between Mike Andrejka (d.b.a. A to Z Home Inspection) and the City of Mendota Heights This services contract is made and entered into this Sth day of January, 2016 by and between Mike Andrejka (dba: A to Z Home Inspection, LLC, "Contractor"), here after referred to as "A to Z," and the City of Mendota Heights, a Minnesota municipal corporation, hereafter referred to as "City". This contract shall also be deemed in effect upon adoption by the Mendota Heights City Council. WHEREAS, the City regulates the construction, reconstruction, repair, remodel, alteration, and demolition of structures as defined by the Minnesota State Building Code, hereafter referred to as the "Code"; and WHEREAS, under Title 9, Chapter 1, Section 3 of the City Ordinance, the "Building Official" shall have the responsibility for enforcing and administering the Code; and WHEREAS, the City requires the Building Official to administer and enforce the Code within its incorporated limits of the City and within the exterritorial limits as permitted by Minnesota Statutes §326B.121 and 326.133; and WHEREAS, A to Z and/or their agents is certified to administer and enforce the provisions and regulations set forth by the Minnesota State Building Code; and WHEREAS, the City desires to utilize Contractor's services as an independent contractor in accordance with the terms of this Agreement; and WHEREAS, Contractor desires to provide these services to the City as an independent contractor and the City desires to utilize Contractor's services for the purposes described in this Agreement. THEREFORE, for mutual consideration the parties hereby agree as follows: 1. During the Terms of this Contract, as the city council appointed "designated Building Official" for the City, A to Z, agrees to administer and enforce the provisions of the Code and other related duties as directed by the City Council. All parties understand that as the "designated Building Official", A to Z is obligated to perform their duties and responsibilities to the best of their abilities under the laws of the Minnesota State Building Code. If an unresolvable conflict arises between the request of the City Council or staff and the legal duties required by the Code, the Code shall dictate the actions of the Building Official. Administration and enforcement of the code shall include the following duties: Facilitate the issuance of Building, Plumbing, Mechanical, and other designated Permits for the City, perform plan review of construction documents and plans to ensure compliance with the Code. Perform required inspections and review specialized inspection reports as required by the code or as deemed necessary by the Building Official. Perform investigations, inspections, and prepare reports and letters sent on page 18 behalf of the City Building Inspection Dept. Attend meetings and submit reports as deemed necessary and pertinent by the City Council. This would include, at a minimum, a monthly Building Activity Report that summarizes the month's building permit activity. Permits and reviews for the following a�e excluded from this Contract and are the responsibility of others: Minnesota Fire Code, Fire Suppression Systems, Minnesota Electrical Code, Minnesota Elevator Code, MPCA & SSTS regulations. 2. The City agrees to provide A to Z with access to pertinent information, records, systems and data, as deemed necessary to perform all duties of this Contract. Forms shall be provided by the City. 3. A to Z shall provide all tools, transportation, and communication devices deemed necessary to perform the duties of this Contract. 4. The City will provide A to Z with a work station, city phone (land-line) with voice mail account, and a desktop computer with e-mail account. Additionally, A to Z will be provided access to office equipment (copier, scanner, fax, etc.) and supplies for use in performance of City Building Official duties, along with City business cards and a City photo identification card. 5. A to Z shall perform the duties of this Contract at such location and at such times as he deems appropriate to diligently, reasonably, and in good faith execute the terms of this Contract. It is estimated that the work required to fulfill the terms of the contract will be approximately 30 hours per week on average. 6. A to Z shall provide the City with access to any books, documents, papers, and records which are directly related to the duties of this Contract, for the purpose of performing an audit, examination or review of such documents. This obligation to provide the City access to such books, documents, papers, and records shall begin as of the date of this Contract and shall eXtend up to 3 years after the termination of this Contract. 7. All plans, diagrams, reports, and documents created in connection with the performance of this Contract shall become the property of the City. Such use by the City shall not relieve any liability on the part of A to Z. 8. A to Z shall comply with Minnesota Statutes Chapter 13, The Minnesota Government Data Practices Act. A to Z acknowledges and agrees that the City shall be entitled to disclose data related to this contract as required by law. Information supplied by A to Z to the City is subject to the Minnesota Data Practices Act, Minnesota Statutes Chapter 13. Such information shall became public data unless it falls into one of the exceptions of the Act. A to Z shall notify the City of any data that he believes should be classified as non- public data. 9. The laws of the State of Minnesota shall control this Contract. Venue for all legal proceedings arising out of this Contract or its breach shall be in Dakota County, Minnesota. 10. This Contract, in conjunction with City Ordinance Title 9, contains the entire understanding of the parties with respect to the matters contained herein, and supersedes all other written and oral agreements between the parties with respect to such matters. 11. This Contract is binding only when signed by both parties. Any modifications or amendments must be in writing and signed by both parties. 12. If any provision or provision of this Contract shall be held to be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. page 19 13. If a contract dispute regarding the terms of this Contract arises, the prevailing party shall be entitled to collect its attorney's fees and related costs. 14. This Contract may be eXecuted in counterparts, any one of which shall be deemed to be an original, but such counterparts when taken together, shall constitute but one agreement. 15. A to Z represents and warrants that no member, official officer, nor employee of the City has or shall have any interest, direct or indirect, in this Contract or the proceeds thereof. 16. This Contract does not create a partnership relationship between A to Z and the City. A to Z does not have the authority to enter into contracts on the City's behalf. 17. Nothing contained in this Contract shall be deemed to create an employer-employee relationship between the City and A to Z. At all times, A to Z shall act as an independent contractor and shall exercise independent supervision and control over the means and manner by which A to Z performs the services and duties under this Contract. A to Z shall be responsible for the performance and completion of the services under this Contract and shall be solely responsible for the setting of work hours and schedules necessary to complete the services set forth herein. The City does not provide training or instruction for A to Z without express written consent and approval by City Council. The services under this Contract shall be performed at the location selected by A to Z; however, the City will provide a work station location at which the services under this Contract can be administered and performed. Consistent with the relationship between the parties to this Agreement, the City will not be obligated to carry or provided for Contractor workers' compensation, unemployment insurance or any other benefits or prerequisites that the City accords to any of its employees; nor will the City withhold state or federal taxes on the fees paid to Contractor. Contractor agrees to supply its tax identification number or employer identification number from the Internal Revenue Service and, if applicable, Contractor's state taxpayer identification number, and to comply with all tax laws applicable to the operation of a business such as Contractor's, including but not limited to reporting of all gross receipts therefrom as income from the operation of the business, the payment of all taXes, compliance with all employment tax requirements from withholding on any employees hired by Contractor, and compliance with state employment workers' compensation laws. Contractor acknowledges that payments by the City to Contractor will be subject to information reporting requirements (and backup withholding requirements, if and as applicable), as the same are imposed by applicable law. As an independent contractor, A to Z shall not receive any pension or fi-inge benefits, including but not limited to Public Employee's Retirement Association (PERA) contributions, vacation, or sick/personal leave, disability, health, medical, or dental insurance, holiday pay or other benefits. The City does not provide equipment, supplies, tools, or materials necessary to perform the services under this Contract except for those explicitly stated herein. The City shall provide to A to Z an IRS Form 1099 with respect to consideration paid to A to Z for services under this Contract. A to Z is responsible to pay all state and federal taxes on the amounts they receives from the City. 18. A to Z shall not enter into subcontracts for any of the services to be provided under this Contract without prior knowledge of the City. 19. The City places a priority on customer service; as such, A to Z agrees to respond to e- mail and voice mails as promptly as possible. In addition, plan reviews are to be completed in an expedient manner. As a rule-of-thumb plan reviews (if application is page 20 complete) should be completed and returned to the applicant within two (2) weeks of receipt for residential plans and within three (3) weeks of receipt for commercial plans. 20. A to Z and the City agree to abide to the obligations and conditions stipulated by Minnesota R. 1300.0110, Subp. 9, LIABILITY as defined by Minnesota R. 1300.0070, Subd. 5 and Minnesota Stat. §326B.121 and 326.133. 21. For the services provided by A to Z, the City agrees to make payments as set forth below. All work shall be billed on a bi-weekly basis and shall be due and payable within 30 days of receipt of such bilL The lst billable month shall consist of the contract start date through January, 2014. As payment for Building Official services provided, A to Z shall receive from the City: Hourly compensation of $55.00. Invoicing of this compensation shall be divided by A to Z and shown on the invoice divided into the following categories: 1. Building Permit Inspection 2. Plan Review 3. Meetings/Reports Monthly reports to City Council, whether oral or written, and attendance at monthly City Council meetings shall be considered on a case-by-case basis and may be billable to the City or directly to the permit applicant as determined by City staff. 22. Neither party shall assign this Contract or any interest arising herein without consent of the other party. 23. This Contract is effective on the date signed by both parties autharized representative ar agent and shall be deemed applicable and enforceable for services provided by A to Z Beginning on January 1, 2016. This Contract may be terminated by either party with ar without cause upon thirty (30) days written notice. Such termination shall not affect the rights and obligations of the parties accrued prior to the termination date. Sections 5 and 18 shall survive the termination of this Contract. (the remainder of this page has been intentionally left blank) page 21 IN WITNESS WHEREOF, the parties hereto have executed this Contract on the day and year written below. CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor Date: ATTEST: Lorri Smith, City Clerk Date: Mike Andrejka Date: A to Z Home Inspections, LLC page 22 i1Cl Vict�ora Curve , Mendata He;ghts� MN 5511a 651.452.1850 phone J 651.452.8940 fax � evww.mendota-heights.com _ � � � � Cirv aF MEN�O�A H�fGH�� DATE: January 5, 2016 TO: Mayor, City Council, and City Administrator FROM: Ryan Ruzek, PE, Assistant City Engineer SUBJECT: 1663 Dodd Road — No Loss Wetland Application I:��1:Zli.Z�111►`I 7 The City Council of Mendota Heights is the Local Governmental Unit (LGU) that administers the Minnesota Wetland Conservation Act (WCA). A wetland delineation report for 1663 Dodd Road was submitted to the city in December of 2015. The delineation report identified one wetland on the subject property. Historical review of the site has determined that the wetland was created in approximately 1951 for unknown purposes. Due to limited data, the applicant is claiming that the wetland was created as a landscape feature and was not intended to be a wetland. The applicant is proposing to fill the wetland for a future lot split. Staff inet with Dakota County SWCD at the property to review the site conditions. Although a more thorough review by the applicant could have been provided, staff is unable to justify the interpretation is inaccurate. Based on the sire review and data provided, staff is recommending approval of the no loss application for the wetland at 1663 Dodd Road. Wetland Application attached. BUDGET IMPACT None, this process is a judicial requirement of the city. If counci] approves the application a Notice of Decision will be sent to respective agencies (Dakota County SWCD, BWSR, LMRWMO, Army Corps.) The previously listed agencies have not provided comments as the city is not required to seek public input for no loss applications. RECOMMENDATION Staff recommends that council approve and accept the application as submitted by Kjolhaug Environmental Services Company, Inc. far 1663 Dodd Road and direct staff to issue the Notice of Decision on the no loss application. �.�;C� • : �, I � ...�. � , _ -. . � =--�� t3�� . •�� ► � �i `' � .� �{ I' ♦ � 1 , • • • 1� � � + • , • -� �� ` `;�� , . . A,:,., . � _..--,�]�i �: J .` ' � `� �� \t. ' � � �� . ,r` ��,1 � •, + �• ♦�+ ��_ i ,�,� , � I �' • _ �. , ' � � 0 `' � ' � ' • ,� •i_ ' � � ' � � �l � � M� � �� r � 1 / � ` � � � ` . •, r , �.r ';� Y � i • /i r � ��►.. .�' � ► • +� • A, / i � � r . � �.. �� r I �► � . , �t w � � ' . � �' � �/ , ftl �.,' ,r ; ��x . �' ` � ,,. <i' " �� . -,�"� �,`,�' �'�� , �, - .:. a '! � •� •� .'�� -� � � • h ' r � ;,t� i� '� . k , _ � �' �� ' �.' ( t } � e��,. .� � � + t, r. i �< ' � r;:� ' .�_,�. � Wetland 1 f ��. � �'r ' • � 0.0642 Acre , � ; t� �� R�� y � ,✓ ' �,j . * � , � � ( �• � ' � � • , ; � � , 4,, . ,' t . � �:� : � � -� ; �,~ . � �: , ,._ �� l w' v � A p• �� r� .' ' +' '�' �Y �IF'� . � i �` r�� ` _ � � � � f• . r . - � � a ��{' �, . .�'�. �r � , , 1 � '^ti , .�� ° � �. �. � '� �' , ' �s�� .�' . '.;,� . , . ,y. - ` �E _�f,�'1�; � ! %'• , �` : � , 1/ � � , . ••° t �- � � �� ' i ' %�'�j GPS Wetland Boundary � Approximate Review Area � + �� ` � �,t f , j* y,� � " �! t . . + . . � �.��L i Figure 2- Existing Conditions Map (World Imagery) N � 0 75 150 Feet KJOL11t1UG ENVIRONMENTAL SERVICES COMPt1NY 1663 Dodd Rd (KES 2015-157) Mendota Heights, Minnesota Note: Boundaries indicated on this figure are approximate and do not constitute an official survey product. page 24 KJO�n�UG ENVIRONMENTAL SERVICES COMPANY Memorandum Date: To: Cc: From: Re: November 23, 2015 Providing Sound, Balanced, Comprehensive Naturnl Resource Solutions Ryan Ruzek (City of Mendota Heights) Ryan Malterud (Army Corps of Engineers) Sean Doyle (Goven Doyle Ventures LLC) Ben Carlson, Kjolhaug Environmental Services Company No-Loss Application — 1663 Dodd Road in Mendota Heights, MN KES PROJECT # 2015-157 On behalf of our client, Sean Doyle of Goven Doyle Ventures LLC, Kjolhaug Environmental Services (KES) is submitting a No-Loss Application for the 1663 Dodd Road Project in Mendota Heights, MN. The 1.25 acre parcel is located in Section 24, Township 28N, Range 23W, City of Mendota Heights, Dakota County, Minnesota. The Joint Application Form for Activities Affecting Water Resources in Minnesota is in Appendix A. The applicant proposes to fill Wetland 1, an excavated wetland (Type 1, PEM1A); under WCA 8420.0105 Subp. 2D, WCA does not regulate impacts to incidental wetlands. This wetland was created as a landscape feature (ornamental pond) that was not intended to be wetland. A Project Location Map (Figure 1), an Existing Conditions Map (Figure 2), the National Wetland Inventory (NWI) Map (Figure 3), the Dakota County Soil Survey Map (Figure 4) the Minnesota Department of Natural Resources (MN DNR) Public Water Inventory Map (PWI) (Figure 5) and National Hydrography Dataset Map (Figure 6) were reviewed prior to the site visit and used in the site review process. Wetland ] is mapped in Auburndale (Hydric), however, it is not indicated on �he NWI map. Wetland 1 appears to have been excavated as the side-slopes are abrupt and the shape of the wetland is indicative of a landscaped pond. 26105 Wild Rose Lane, Shorewood, Minnesota 55331, Phone: 952-401-8757, Fax: 952-401-8798 page 25 Historical Aerial Analysis Upon our review of historical aerial photography, it appears that Wetland 1 was excavated and created in what was historically upland. The 1953, 1957, and 1970 images (Appendix B) show the area as dry without inundation or saturation. The pond was excavated sometime after 1970 as it is not visible on the image, it is unknown what year the pond was created. Based on this information, under WCA 8420.0105 Subp. 2D, WCA does not regulate impacts to incidental wetlands. If you have any questions regarding this project, or need additional information, please do not hesitate to call me at 952-401-8757. Thank you, Kjolhaug Environmental Services Company ,� 2�,, �� Ben Carlson, WDC (#1125) page 26 �i,l�� 1 1 1 ► 1 � 1 Wetland Exemption Report Figures: • Figure 1— Site Location Map • Figure 2— Existing Conditions Map • Figure 3 — NWI Map • Figure 4— Soil Survey Map • Figure 5— DNR Protected Waters Map • Figure 6 — NHD Map 4'7eritwntth AvanuF lNes[ Evcrqreen Knnll 4'JwRwtxt::�� hv��u� LV�.:.t � E�:- eacne+ar Avarr.,e Wentwo�fh Ave�xue � � : � � Hi�n Creek 1 r:i1, O OpenStreetMap (and) contributors, CC-BY-SA Figure 1- Site Location Map N c' " � � 0.�5 �.� Miles � . �i _u_ KJOL11t1UG ENVIRONMENTAL SERVICES COMPt1NY titi 1663 Dodd Rd (KES 2015-157) Mendota Heights, Minnesota Note: Boundaries indicated on this figure are approximate and do not constitute an official survey product. �.�;C� • : �, I � ...�. � , _ -. . � =--�� t3�� . •�� ► � �i `' � .� �{ I' ♦ � 1 , • • • 1� � � + • , • -� �� ` `;�� , . . A,:,., . � _..--,�]�i �: J .` ' � `� �� \t. ' � � �� . ,r` ��,1 � •, + �• ♦�+ ��_ i ,�,� , � I �' • _ �. , ' � � 0 `' � ' � ' • ,� •i_ ' � � ' � � �l � � M� � �� r � 1 / � ` � � � ` . •, r , �.r ';� Y � i • /i r � ��►.. .�' � ► • +� • A, / i � � r . � �.. �� r I �► � . , �t w � � ' . � �' � �/ , ftl �.,' ,r ; ��x . �' ` � ,,. <i' " �� . -,�"� �,`,�' �'�� , �, - .:. a '! � •� •� .'�� -� � � • h ' r � ;,t� i� '� . k , _ � �' �� ' �.' ( t } � e��,. .� � � + t, r. i �< ' � r;:� ' .�_,�. � Wetland 1 f ��. � �'r ' • � 0.0642 Acre , � ; t� �� R�� y � ,✓ ' �,j . * � , � � ( �• � ' � � • , ; � � , 4,, . ,' t . � �:� : � � -� ; �,~ . � �: , ,._ �� l w' v � A p• �� r� .' ' +' '�' �Y �IF'� . � i �` r�� ` _ � � � � f• . r . - � � a ��{' �, . .�'�. �r � , , 1 � '^ti , .�� ° � �. �. � '� �' , ' �s�� .�' . 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USG�,'f,'_ X, Getmapping, aEr�� -�r , >' User G:ommun,it� Figure 3- National Wetland Inventory Map (2013 MN DNR) N � � � � �� 2�� . �i Feet _u_ KJOL11t1UG ENVIRONMENTAL SERVICES COMPt1NY titi �t� N• 1 1663 Dodd Rd (KES 2015-157) Mendota Heights, Minnesota Note: Boundaries indicated on this figure are approximate and do not constitute an official survey product. Map unit symbol Map unit name 49B Antigo silt loam, 1to 8 percent slopes 189 Auburndale silt loam _ � '� _ _T � Rating Non-Hydric Hydric � � �� "� �jl f,��.�- .�:. � . ��` • d ' .,9,( � � � .- � h F : � � ' �� r M . ��,, s .r - - `� !wr'iu ' � y i i � ' • �y f 'I �� _��'o'�� 4" i1� S+� �. ' ! � �y r fi . �' � � . _. � 189 n y. 49 B r • �� , � s •� �� • � f�, � � � \ _ ' y'�'4�� Approximate Review Area � Hydric/Predominantly Hydric Non-Hydric/Predominantly Non-hydric Source: Esri, DigitalGlobe, GeoEye, Earthsta DS. USDA; USGS, AEX, Getmapping, Aerog the GIS User Community Figure 4- Soil Survey Map N c' " � � 75 150 Feet � . �i _u_ KJOL11t1UG ENVIRONMENTAL SERVICES COMPt1NY titi � cs, 1663 Dodd Rd (KES 2015-157) Mendota Heights, Minnesota Note: Boundaries indicated on this figure are approximate and do not constitute an official survey product. n '^-�'�"'?��. , , . .... �;1,,: . �� !�''..,.��.,i'� � . �"'� 1 ° � 't " r • ;y+� � `w- - � - � ��,�"" " � � _ .�� 1'�� '� �� -� �',� ,� ,��' +� * �' � #.j . , r � �; � •+t `�� I�'�'�,.�' � � �� 1� �I � +b .� � • • �' � �.; t. s '�'� • _'� . - '' •� _� . } l. � ,�t � � y�I � � �� ! y• � � � ' � � . �� '� .�' • � ' '� , . t •! .� � :• , , _ � s � * \ �� -�i 1 � ,�9� %.,�+�;tia '�~j `� #• i� 4..._t��. .,:� .» .� �r: — a� y�: •.� ,�4 '� - ��'}y " � ' � � . ► � • � � . �. � �� . ' � � . + t- . ' �' .1 �+.y1 r .. ' .�� ' � � :±� ' I �. ,• � � � �, � . . 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USdAtUSGS.AEX��f�eimapping, the GI�S"User�o+�`mm�,ity't Figure 5- DNR Public Waters Map N c' " � � � �� 2�� Feet � . �i _u_ KJOL11t1UG ENVIRONMENTAL SERVICES COMPt1NY titi � �' p`, . � . �' e�•k. - i , �; . ��i�e +a . ij�: •.'� �' . � . .. �. �� ♦' .' ±�r �: � � �� _ i��t�� . ,y� �..r.� � ;i`- _� • � � � h� ' - r S�. . i �_ .'r � ._._ _ � -93 W) � ' �r - �,.'�tY .�Maa� —�1 hsta�r Geographics, CNES/Airbus 1 � ogrid, I�GN, IGP; swisstopo, and _ 1663 Dodd Rd (KES 2015-157) Mendota Heights, Minnesota Note: Boundaries indicated on this figure are approximate and do not constitute an official survey product. �— -. .��- - .. . _ , �, ;� s �� f � �� - -�r. - ;�7� •• L � -�' • ��, . ' �?� � � � i M %. "'��,�� : . �`f '�� ., ,�i,�. �� : �i `� •,�' � . �-: � , R�'s . �,. � .. �,'� , � �' �• • � � � , ,�� , .. . . �! - r��'�� !"''�'r� # � _ - _ �'` , . � �'� � i � £1 .; �� .' r � � � �, � ,` � ' � � i s' ��"`�� '•' �T , * �� : � , + .. . ..�,• f. � , + �� .�'� ��' 4 - *. f .. 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'DS U��[�U�S:G"S�"A+�E7`X, �=etimapping Aerogrid„ IGN IGP. swisstopo, a,jd Approximate Review Area tn" e'�`is�,u ;�er comn,Ur,�t,y Figure 6- National Hydrography Dataset Map (USGS) N c �0 375 750 ` � � Feet _u_ KJOL11t1UG ENVIRONMENTAL SERVICES COMPt1NY titi 1663 Dodd Rd (KES 2015-157) Mendota Heights, Minnesota Note: Boundaries indicated on this figure are approximate and do not constitute an official survey product. page 33 1663 Dodd Road No-Loss Application Appendix A: Joint Application Form for Activities Affecting Water Resources in Minnesota page 34 Project Name and/or Number: 1663 Dodd PART ONE: Applicant Information If applicant is an entity (company, government entity, partnership, etc.), an authorized contact person must be identified. If the applicant is using an agent (consultant, lawyer, or other third party) and has authorized them to act on their behalf, the agent's contact information must also be provided. Applicant/Landowner Name: Sean Doyle, Goven Doyle Ventures LLC Mailing Address: 700 Apache Lane, Mendota Heights MN 55120 Phone: 651-248-8494 E-mail Address: sean@sd-customhomes.com Contact (do not complete if same as above): Ben Carlson, Kjolhaug Environmental Services Mailing Address: 26105 Wild Rose Lane Sherwood, MN 55331 Phone: 952-401-8757 E-mail Address: ben@kjolhaugenv.com Agent Name: Mailing Address: Phone: E-mail Address: PART TWO: Site Location Information County: Dakota City/Township: Mendota Heights Parcel ID and/or Address: 272490201030 & 272490201040 Legal Description (Section, Township, Range): Section 24, Township 28N, Range 23W Lat/Long (decimal degrees): Attach a map showing the location of the site in relation to local streets, roads, highways. Approximate size of site (acres) or if a linear project, length (feet): 1.25 acres If you know that your proposal will require an individual Permit from the U.S. Army Corps of Engineers, you must provide the names and addresses of all property owners adjacent to the project site. This information may be provided by attaching a list to your application or by using block 25 of the Application for Department of the Army permit which can be obtained at: http://www.mvp.usace.army.mil/Portals/57/docs/regulatory/Re�ulatoryDocs/engform 4345 2012oct.pdf PART THREE: General Project/Site Information If this application is related to a delineation approval, exemption determination, jurisdictional determination, or other correspondence submitted prior to this application then describe that here and provide the Corps of Engineers project number. Describe the project that is being proposed, the project purpose and need, and schedule for implementation and completion. The project description must fully describe the nature and scope of the proposed activity including a description of all project elements that effect aquatic resources (wetland, lake, tributary, etc.) and must also include plans and cross section or profile drawings showing the location, character, and dimensions of all proposed activities and aquatic resource impacts. Proposed project is a single-family home development in the City of Mendota Heights (3 lots). One wetland was delineated that appears to have been excavated in what was historically upland as an ornamental pond. Applicant proposes to fill the pond under a no-loss application. Minnesota Interagency Water Resource Application Form February 2014 Page 3 of 11 page 35 Project Name and/or Number: 1663 Dodd PART FOUR: Aquatic Resource Impact1 Summary If your proposed project involves a direct or indirect impact to an aquatic resource (wetland, lake, tributary, etc.) identify each impact in the table below. Include all anticipated impacts, including those expected to be temporary. Attach an overhead view map, aerial photo, and/or drawing showing all of the aquatic resources in the project area and the location(s) of the proposed impacts. Label each aquatic resource on the map with a reference number or letter and identify the impacts in the following table. Type of Impact Duration of County, Major Aquatic Existing Plant Aquatic Resource (fill, excavate, Impact Overall Size of Watershed #, Resource Type Community ID (as noted on drain, or Permanent (P) Size of ImpactZ Aquatic and Bank (wetland, lake, Type(s) in overhead view) remove or Temporary Resource 3 Service Area # tributary etc.) Impact Area4 vegetation) (T)1 of Impact Areas 1 Wetland Fill P 0.0642 0.0642 Seasonally Dakota, #20, flooded basin BSA 7 llf impacts are temporary; enter the duration of the impacts in days next to the "T". For example, a project with a temporary access fill that would be removed after 220 days would be entered "T (220)". Zlmpacts less than 0.01 acre should be reported in square feet. Impacts 0.01 acre or greater should be reported as acres and rounded to the nearest 0.01 acre. Tributary impacts must be reported in linear feet of impact and an area of impact by indicating first the linear feet of impact along the flowline of the stream followed by the area impact in parentheses). For example, a project that impacts 50 feet of a stream that is 6 feet wide would be reported as 50 ft (300 square feet). 3This is generally only applicable if you are applying for a de minimis exemption under MN Rules 8420.0420 Subp. 8, otherwise enter "N/A". 4Use Wetland Plants and Plant Community Types of Minnesota and Wisconsin 3�d Ed. as modified in MN Rules 8420.0405 Subp. 2. SRefer to Major Watershed and Bank Service Area maps in MN Rules 8420.0522 Subp. 7. If any of the above identified impacts have already occurred, identify which impacts they are and the circumstances associated with each: PART FIVE: Applicant Signature ❑ Check here if you are requesting a pre-application consultation with the Corps and LGU based on the information you have provided. Regulatory entities will not initiate a formal application review if this box is checked. By signature below, I attest that the information in this application is complete and accurate. I further attest that I possess the authority to undertake the work described herein. . �� Signature: �.� � `+� , � Date: 11/30/15 1 The term "impact" as used in this joint application form is a generic term used for disclosure purposes to identify activities that may require approval from one or more regulatory agencies. For purposes of this form it is not meant to indicate whether or not those activities may require mitigation/replacement. Minnesota Interagency Water Resource Application Form February 2014 Page 4 of 11 page 36 Project Name and/or Number: 1663 Dodd Attachment B Supporting Information for Applications Involving Exemptions, No Loss Determinations, and Activities Not Requiring Mitigation Complete this part if you maintain that the identified aquatic resource impacts in Part Four do not require wetland replacement/compensatory mitigation OR if you are seeking verification that the proposed water resource impacts are either exempt from replacement or are not under CWA/WCA jurisdiction. Identify the specific exemption or no-loss provision for which you believe your project or site qualifies: WCA 8420.0315 NO-LOSS APPLICATIONS Provide a detailed explanation of how your project or site qualifies for the above. Be specific and provide and refer to attachments and exhibits that support your contention. Applicants should refer to rules (e.g. WCA rules), guidance documents (e.g. BWSR guidance, Corps guidance letters/public notices), and permit conditions (e.g. Corps General Permit conditions) to determine the necessary information to support the application. Applicants are strongly encouraged to contact the WCA LGU and Corps Project Manager prior to submitting an application if they are unsure of what type of information to provide: Wetland 1 is an excavated landscape pond. A historical aerial photo analysis was performed, historical images show the area in question as dry within no inundation or saturation (no hydrology indicators present) as observed on all images (1953, 1957, and 1971). Since WCA does not regulate incidental wetland, the No-loss application applies to this project. Minnesota Interagency Water Resource Application Form February 2014 Page 6 of 11 page 37 1663 Dodd Road No-Loss Application Appendix B: Historical Images •� �� , � k �s � [ u�� a+ � �r „�� '�� - a � �; ,� .� �� -� �� _ ■ i�� '�.. � • ,� �, - . W' � - - �� . � �' a � � � ' �, � a�: ,� � � �' � � - - ��: � � � � � � - �� .�►, � � � ,y, � � � ,� � y _ - _ � i �,:.— � � � � �i �" �' ,�_ _ � ,� _ _ � °� � � _ � � �' �i �. - � � . � �'� --- �' ,� � � � � _ � �� e � �� a' ; � � � � � � �� . � � GPS Wetland Boundary '�_ �* � Approximate Review Area � �. � � �. .+�: � J �� 1953 Aerial Image N �' ° � 0 125 250 � . �i Feet _u_ KJOL11t1UG ENVIRONMENTAL SERVICES COMPt1NY titi 1663 Dodd Rd (KES 2015-157) Mendota Heights, Minnesota Note: Boundaries indicated on this figure are approximate and do not constitute an official survey product. �,� � � � ^� p ._. � �r � ti , ,� � � � ' � � - — �� rr � ° � � �� . � � �u 1957 Aerial Image N �' ° � 0 125 250 � . �i Feet _u_ KJOL11t1UG ENVIRONMENTAL SERVICES COMPt1NY titi ,� } !� � 1663 Dodd Rd (KES 2015-157) Mendota Heights, Minnesota Note: Boundaries indicated on this figure are approximate and do not constitute an official survey product. �� ; � �• � �' � I�E � �� '� - �� _ � - � '� � - ��.�+ � _ _ `ii , "� �� ' _ � � � i _� � „� � � � �� , � - - �� ,� " - � �� _ -� � �' � � _ � • -._ �.� ' � 1� � �� _ � GPS Wetland Boundary � Approximate Review Area ,,�_ �, .. �� v � �' - -:- e � � 1970 Aerial Image N �' ° � 0 125 250 � . �i Feet _u_ KJOL11t1UG ENVIRONMENTAL SERVICES COMPt1NY titi 1663 Dodd Rd (KES 2015-157) Mendota Heights, Minnesota Note: Boundaries indicated on this figure are approximate and do not constitute an official survey product. page 41 11C1 Vict�ria Curve , Mendvta He��nts. �1N 5�i12 651.452.1&50 phone I 651.452.8940 fax � www.mendota-heights.com _ � T � � CITY OF MENf7�TA HEf�HT� DATE: January 5, 2016 TO: Mayor, City Council and City Administrator FROM: Nolan Wall, AICP Planner SUBJECT: 2016 "Open To Business" Program Joint Powers Agreement BACKGROUND As part of the 2016 "Open to Business" Program through the Dakota County Community Development Agency (CDA), the following items are attached for review: 1. 2016 "Open To Business" Program Joint Powers Agreement between Dakota County CDA and the City of Mendota Heights. 2. 2016 Contract for Services for the "Open To Business" Program between Dakota County CDA and Metropolitan Consortium of Cormnunity Developers (MCCD). This service is free to any Mendota Heights business or resident. The consultant from MCCD will be available for walk-in appointments, and can help plan and work through small business challenges, including: • Accounting and record keeping • Loan packaging • Business acquisition • Networking • Business start-up • Operations • Business plan development • Strategic planning • Cash flow, financial and business analysis • Commercial real estate analysis In addition, "Open to Business" advisors can assist entrepreneurs in identifying borrowing needs and financing options. Direct financing and loans up to $25,000 are also available through the "Open to Business" program. "Open to Business" consultants are provided by the MCCD. BUDGETIMPACT The 2016 proposed budget includes a contribution of $2,500 to the $5,000 total fee. The Dakota Counry CDA provides the matching funds. RECOMMENDATION Staff recommends that the City Council pass a motion APPROVING THE JOINT POWERS AGREEMENT BETWEEN THE DAKOTA COUNTY COMMUNITY DEVELPOMENT AGENCY AND THE CITY OF MENDOTA HEIGHTS FOR PARTICIPATION IN THE 2016 "OPEN TO BUSINESS" PROGRAM. This matter requires a simple majoriry vote. page 42 JOINT POWERS AGREEMENT Open to Business Program THIS JOINT POWERS AGREEMENT (this "Agreement"), is made as of January 1, 2016, by and between the DAKOTA COLJNTY COMMUNITY DEVELOPMENT AGENCY (the "CDA"), a public body corporate and politic organized and existing under the laws of the State of Minnesota (the "State"), and each of the CITY OF BURNSVILLE, CITY OF LAKEVILLE, CITY OF MENDOTA HEIGHTS, INVER GROVE HEIGHTS ECONOMIC DEVELOPMENT AUTHORITY, APPLE VALLEY ECONOMIC DEVELOPMENT AUTHORITY, EAGAN ECONOMIC DEVELOPMENT AUTHORITY, HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY, ROSEMOUNT PORT AUTHORITY, FARMINGTON ECONOMIC DEVELOPMENT AUTHORITY, CITY OF SOUTH ST. PAUL, AND WEST ST. PAUL ECONOMIC DEVELOPMENT AUTHORITY, MINNESOTA (each individually a"Local Government Entity" and together the "Local Government Entities"), each a political subdivision of the State. RECITALS: A. In order to pursue common goals of fostering economic development, the CDA and the Local Government Entity Cities desire to engage the Metropolitan Consortium of Community Developers, a Minnesota non-profit corporation ("MCCD") to undertake the "Open To Business Program" (the "Program") within Dakota County (the "County"). B. Pursuant to the Program, MCCD will provide technical assistance and access to capital to small business and potential entrepreneurs in the County. C. The CDA and the Local Government Entities propose to jointly exercise their common economic development powers to undertake the Program. NOW, THEREFORE, in consideration of the mutual covenants and obligations of the CDA and each of the Local Government Entities, each party does hereby represent, covenant and agree with the others as follows: Section 1. Representations. Each of the Local Government Entities and the CDA makes the following representations as to itself as the basis for the undertaking on its part herein contained: (a) It is a political subdivision of the State of Minnesota with the power to enter into this Agreement and carry out its obligations hereunder. page 43 (b) Neither the execution and delivery of this Agreement, the consummation of the transactions contemplated hereby, nor the fulfillment of or compliance with the terms and conditions of this Agreement is prevented, limited by ar conflicts with or results in a breach of, the terms, conditions or provisions of any restriction or any evidences of indebtedness, agreement or instrument of whatever nature to which it is now a party or by which it is bound, or constitutes an event of default under any of the foregoing. Section 2. Powers to be Exercised. The powers to be jointly exercised pursuant to this Agreement are the powers of the CDA and the Local Government Entities under Minnesota Statutes, Chapter 469, to undertake activities to promote economic development within their respective jurisdictions. Section 3. Method for Exercising Common Powers; Funds. The CDA, on its own behalf and on behalf of the Local Government Entities, will initially enter into an agreement with MCCD in substantially the form attached hereto as Exhibit A(the "Agreement") to engage MCCD to operate the Program within Dakota County. The CDA and each of the Local Government Entities will make payments to MCCD as described in Exhibit A of the Agreement. The CDA may from time to time eXecute and deliver documents amending, modifying or extending the Agreement as it deems necessary or convenient, provided, that no such document will adversely affect services provided to, ar amounts payable by, any Local Government Entity without the prior written consent of such Local Government Entity. Section 4. Limited Liability. Neither the CDA nor the any of the Local Government Entities shall be liable far the acts or omissions of the other in connection with the activities to be undertaken pursuant to this Agreement. To the extent permitted by law, (a) the CDA hereby indemnifies the Local Government Entities for costs associated with claims made against the Local Government Entities directly relating to actions taken by the CDA, and (b) each Local Government Entity hereby indemnifies the CDA for costs associated with claims made against the CDA directly relating to actions taken by such Local Government Entity. Nothing herein shall be deemed a waiver by the indemnifying party of the limits on liability set forth in Minnesota Statutes, Chapter 466; and the indemnifying party shall not be required to pay, on behalf of the indemnified party, any amounts in excess of the limits on liability set forth in Minnesota Statutes, Section 466.04, less any amounts the indemnifying party is required to pay on behalf of itself, its officers, agents and employees for claims arising out of the same occurrence. Section 5. Conflict of Interests; Representatives Not Individually Liable. The CDA and each of the Local Government Entities, to the best of its knowledge, represents and agrees that no member, official or employee of their respective bodies shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official or employee participate in any decision relating to this Agreement which affects his or her personal interests or the interests of any corporation, partnership, or association in which he or she is directly or indirectly interested. No member, official or employee of the CDA or any Local Government Entity shall be personally liable with respect to any default or breach by any of them or for any amount which may become due to the other party or successor or on any obligations under the terms of this Agreement. page 44 Section 6. Term; Distribution of Property. The term of this Agreement shall expire on December 31, 2016. There is no property which will be acquired by the CDA or any Local Government Entity pursuant to the Program which would need to be distributed at the end of the term hereof. Section 7. Notices and Demands. A notice, demand or other communication under this Agreement by any party to another shall be sufficiently given or delivered if it is dispatched by registered or certified mail, postage prepaid, return receipt requested or delivered personally to the person and at the addresses identified on each signature page hereto, or at such other address with respect to either such party as that party may, from time to time, designate in writing and forward to the other as provided in this Section. Section 8. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall constitute one and the same instrument. [Remainder of page intentionally left blank] page 45 IN WITNESS WHEREOF, the CDA and the Local Government Entities have caused this Agreement to be duly executed in their respective names and behalf as of the date first above written, with actual execution on the dates set forth below. Dated: Notice Address: DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY By Its Acting Executive Director Dakota County Community Development Agency 1228 Town Centre Drive Eagan, MN 55123 Attn: Lisa Alfson, Director of Community and Economic Development Dated: Notice Address: 1101 Victoria Curve Mendota Heights, MN 55118 Attn: CITY OF MENDOTA HEIGHTS By- Its By_ Its page 46 page 47 Exhibit A Contract for Services for the Open To Business Program page 48 Contract for Services for the Open to Business Program THIS AGREEMENT is dated January , 2016 and is between the Dakota County Community Development Agency ("CDA") and Metropolitan Consortium of Community Developers, a Minnesota nonprofit corporation ("MCCD"). WHEREAS, the CDA, on behalf of itself and the eleven political subdivisions of the State of Minnesota listed on Exhibit A hereto (the "Local Government Entities"), which each have powers with respect to a city with a population over 10,000 (collectively the "Municipalities"), wishes to engage MCCD to render services under a model known as "Open to Business," an initiative providing small business technical assistance services to eXisting businesses and residents and other parties interested in opening a business within Dakota County (the "County") (the "Initiative"); and WHEREAS, MCCD has successfully provided the services required to administer and carry out the Initiative in Dakota County in 2013, 2014, and 2015; and WHEREAS, pursuant to CDA Resolution No. 15-5655, adopted on December 15, 2015 (the "Resolution"), the CDA is authorized to enter into this agreement with MCCD far the Initiative; and WHEREAS, pursuant to the Resolution and certain joint powers agreements to be entered into between the CDA and the Local Government Entities (the "Joint Powers Agreements"), the CDA will act as fiscal agent for the Local Government Entities in connection with this Agreement; and WHEREAS, the CDA will pay from its own funds 50% of the fee charged by MCCD for the Initiative in the Municipalities and 100% of the fee charged by MCCD for the Initiative in the small cities and townships within the County with populations of less than 10,000 people ("Small Cities and Townships"), as further described herein and in Exhibit A; and WHEREAS, the CDA will pay from its own funds the $5,000 increase in 2016 to support the increased marketing and lending support that will be led by MCCD, as further described herein and in Exhibit A and WHEREAS, pursuant to the Joint Powers Agreements, the Local Government Entities will be required to pay a Participation Fee to the CDA in accardance with the schedule in Exhibit A, representing the remaining 50% of the fee charged by MCCD for the Initiative in the Municipalities. Now therefore, for good and valuable consideration, the receipt of which is hereby acknowledged, the parties agree as follows: page 49 TIME OF PERFORMANCE The term of this Agreement and the period during which MCCD will provide services hereunder will commence on January 1, 2016 and will end on December 31, 2016, subject to earlier termination as provided herein. MCCD will perform services necessary to carry out the Initiative as promptly as possible, and with the fullest due diligence. COMPENSATION Subject to reduction as provided below, the CDA will compensate MCCD for its services hereunder an amount equal to One Hundred Forty Thousand Dollars ($140,000) ("Contract Amount"). The CDA will pay such amount in two equal installments, the first no earlier than January 30, 2016 and the second no earlier than June 30, 2016, upon receipt of invoices from MCCD. Subject to the limits above, payments will be due within 15 days of receipt of the respective invoices. The portion of the Contract Amount payable from Participation Fees will be payable by the CDA only from and to the extent such Participation Fees are paid by the respective Local Government Entities. In the event a Local Government Entity does not pay to the CDA its Participation Fee in amounts and by the deadline described in Exhibit A, the CDA will notify MCCD, and MCCD will immediately cease the Initiative in that Municipality. Upon such termination, the Contract Amount will be reduced by an amount equal to the Participation Fee which such Local Government Entity did not pay and the amount the CDA would have paid as a matching payment. SCOPE OF SERVICES MCCD will provide technical assistance to existing businesses, residents and those parties interested in starting a business in any of the Municipalities and Small Cities and Townships as further described on Exhibit B and Exhibit C attached hereto, which sets forth the Dakota Open to Business Program Scope of Services. REPORTING MCCD will submit quarterly reports to the CDA in form and substance acceptable to the CDA. Reports will provide information in the aggregate for the County and will include a sub_report for each Municipality and each of the Small Cities and Townships. Reports will include the following information: ➢ Number of inquiries ➢ Hours of technical assistance provided ➢ Type of assistance provided ➢ Type of business ➢ Annual sales revenue ➢ Number of businesses opened page 50 ➢ Number of business expanded/stabilized ➢ Number and amounts of financing packages ➢ Demographic information on entrepreneurs ➢ Business address or resident address ➢ Number and wage of FTEs created ➢ Number and wage of FTEs retained The required reporting schedule is as follows: l st quarter January — March, report due April 30th 2"a quarter April — June, report due July 31 St 3rd quarter July — September, report due October 31 St 4th quarter October — December, report due January 3 l, 2017 In addition to the foregoing, MCCD will provide additional reports as reasonably requested by the CDA. ' �_:_ 1 \\ D__ MCCD represents that it has, or will employ or contract for, at its own expense, all personnel required to perform the services necessary to carry out the Initiative. Such personnel will not be employees of, or have any contractual relationship with, the County, the CDA or any of the Local Government Entities. No tenure or any other rights or benefits, including worker's compensation, unemployment insurance, medical care, sick leave, vacation pay, severance pay, or any other benefits available to the County's, the CDA's or any of the Local Government Entities' employees shall accrue to MCCD or employees of MCCD performing services under this agreement. The MCCD is an independent contractor. All of the services required to carry out the Initiative will be performed by MCCD and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under State and local law to perform such work. USE OF CDA OFFICE SPACE The CDA will make available a cubicle space for MCCD personnel at the CDA office building for use by MCCD in carrying out the Initiative. MCCD personnel will have access to the CDA's meeting rooms, wireless internet service, copy machines and printers. MCCD personnel shall comply with all CDA office rules and policies regarding the use of CDA office space, equipment and internet access. If the CDA, in its sole discretion, determines that MCCD Personnel have failed to comply with CDA office rules and policies, MCCD Personnel wil] be required to vacate the CDA office and the CDA will cease to provide MCCD ofiice space to carry out the Initiative. page 51 INTEREST OF MEMBERS OF THE CDA AND OTHERS No officer, member, or employee of the CDA and no member of its governing body, and no other public official or governing body of any locality in which the Initiative is situated or being carried out, who exercises any functions or responsibilities in the review ar approval of the undertaking or carrying out of the Initiative, will participate in the decision relating to this Agreement which affects his/her personal interest or the interest of any corporation, partnership, or association in which he/she is, directly or indirectly, interested or has any personal or pecuniary interest, direct or indirect, in this Agreement. ASSIGNABILTY MCCD will not assign any interest in this Agreement, and will not transfer any interest in the same without the prior written approval of the CDA. COMPLIANCE WITH LOCAL LAWS MCCD agrees to comply with all federal ]aws, statutes and applicable regulations of the State of Minnesota and the ordinances of the Local Government Entities. INSURANCE MCCD agrees at all times during the term of this Agreement, and beyond such term when so required, to have and keep in force the following insurance coverages: Commercial General Liability on an occurrence basis with contractual liability coverage: General Aggregate Products—Completed Operations Aggregate Personal and Advertising Injury Each Occurrence—Combined Bodily Injury and Property Damage 2. Workers' Compensation and Employer's Liability: Workers' Compensation In the event that MCCD should hire employees or subcontract this work, MCCD shall obtain the required insurance. Employer's Liability. Bodily injury by: Accident—Each Accident Disease—Policy Limit Disease—Each Employee Limits $2,000,000 2,000,000 1,500,000 1,500,000 Statutory 500,000 500,000 500,000 page 52 INDEMNIFICATION MCCD agrees to defend, indemnify, and hold harmless the County, the CDA, the Local Government Entities, and each of their respective officials, officers, agents, volunteers and employees from any liability, claims, causes of action, judgments, damages, losses, costs, ar expenses, including reasonable attorney's fees, resulting directly or indirectly from any act or omission of MCCD, its subcontractors, anyone directly or indirectly employed by MCCD or any of its subcontractars, and/or anyone far whose acts and/or omissions MCCD may be liable in the performance of the services required by this Agreement, and against al] loss by reason of the failure of MCCD to perform any obligation under this Agreement. NOTICES A notice, demand, or other communication under the Agreement by either party to the other shall be sufficiently given or delivered if it is dispatched by mail, postage prepaid, return receipt requested, or delivered personally; and (a) In the case of MCCD, is addressed or delivered personally to: Metropolitan Consortium of Community Developers 3137 Chicago Avenue South Minneapolis, MN 55407 (b) In the case of the CDA is addressed or delivered personally to: Lisa Alfson, Director of Community and Economic Development Dakota County Community Development Agency 1228 Town Centre Dr. Eagan, MN 55123 or at such other address with respect to any party as that party may designate in writing and forward to the other as provide in the Section. MODIFICATION This Agreement may not be modified, changed, or amended in any manner whatsoever without the prior written approval of all the parties hereto. NON-DISCRIMINATION In connection with its activities under this Agreement, MCCD will not violate any Federal or State laws against discrimination. DEFAULT AND CANCELLATION Failure of the MCCD to perform any of its obligations under this Agreement to the satisfaction of the CDA will constitute a default hereunder. Unless MCCD's default is cured within 15 days following notice by the CDA, the CDA page 53 may (i) cancel this Agreement in its entirety by 5 additional days' written notice to MCCD, or (ii) withhold payment from MCCD as long as such default continues. MINNESOTA LAWS GOVERN The Laws of the State of Minnesota shall govern all questions and interpretations concerning the validity and construction of this Agreement and the legal relations between the parties and their performance. The appropriate venue and jurisdiction for any litigation will be those courts located within the County. Litigation, however, in the federal courts involving the parties will be in the appropriate federal court within the State of Minnesota. If any provision of this Agreement is held invalid, illegal or unenforceable, the remaining provisions will not be affected. page 54 DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY By: Acting Executive Director Date: MCCD By: Printed Name: Printed Title: Date: page 55 Exhibit A Local Government Entity Participation Fee Schedule Municipality Local Government Total CDA Local Government Entity Fee Share of Entity Participation Fee Fee Due 1/30/16 Eagan Economic Development Eagan Authority $15,000 $7,500 $7,500 City of Burnsville Burnsville $15,000 $7,500 $7,500 City of Lakeville Lakeville $15,000 $7,500 $7,500 Apple Valley Economic Apple Valley Development Authority $15,000 $7,500 $7,500 Inver Grove Heights Economic Inver Grove Development Authority Heights $12,500 $6,250 $6,250 Hastings Economic Hastings Development and $10,000 $5,000 $5,000 Redevelopment Authority Rosemount Port Authority Rosemount $10,000 $5,000 $5,000 Farmington Economic Farmington Development Authority $10,000 $5,000 $5,000 South St. Paul Housing and South St. Paul Redevelopment Authority $10,000 $5,000 $5,000 West St. Paul Economic West St. Paul Development Authority $10,000 $5,000 $5,000 Mendota City of Mendota Heights Heights $5,000 $2,500 $2,500 Small Cities �a $7,500 $7,500 $0 and Townships Additional Assistance with increased contract cost marketing and lending support $5,000 $5,000 Total $140,000 $76,250 $63,750 page 56 Exhibit B Dakota Open to Business Program Scope of Services Open to Business ("OTB") Technical Assistance Services MCCD will provide intensive one-on-one technical assistance to Municipalities' and Small Cities' and Townships' businesses, residents and aspiring entrepreneurs intending to establish, purchase, or improve a business in Municipalities and Small Cities and Townships within Dakota County (the "County"). MCCD will dedicate one full time staff person based in the County to provide the Technical Assistance Services ("Dakota OTB Staff'). In addition, MCCD will make available the eXpertise of all MCCD technica] and support staff in the delivery of services to Dakota Open to Business Program. Technical assistance includes, but is not limited to, the following: ➢ Business plan development ➢ Feasibility analysis ➢ Marketing ➢ Cash flow and other financial projection development ➢ Operational analysis ➢ City and State licensing and regulatory assistance ➢ Loan packaging, and other assistance in obtaining iinancing ➢ Help in obtaining competent legal advice MCCD Dakota OTB Staff will be available to meet clients at the CDA ofiice building, various Municipality city halls or at the client's place of business. MCCD Dakota OTB Staff will provide technical assistance on a walk-in basis monthly in each Municipality, if requested. MCCD will also hold two-hour "Test Drive Your Business Idea" sessions once a month in various Municipality locations. Open to Business Access to Capital Access to capital will be provided to qualifying businesses through MCCD's Emerging Small Business Loan Program (see Exhibit C Small Business Loan Program Guidelines below). MCCD also provides it's financing in partnership with other community lenders, banks or Local Government Entities interested in making capita] available to residents and/or businesses in their community. EXHIBIT C Small Business Loan Program Guidelines Loan Amounts• page 57 Up to $25,000 for start-up businesses Larger financing packages for established businesses Designed to leverage other financing programs as well as private financing provided by the commercia] banking community. Eligible Proiects: Borrowers �nust be a "far-profit" business. Business must be complimentary to existing business community. Borrowers must have equity injection as detennined by fund management. Allowable Use of Proceeds: • Loan proceeds can be used for working capital, inventory, building and equipment and general business operations. Interest Rates: • Loan interest rate is dependent on use, term and other factors, not to exceed 10%. Loan Term Len�th: • Loan repayment terms will generally range from three to five years, but may be substantially longer for major asset financing such as commercial property. Fees and Charges: • Borrowers are responsible for paying all customary legal and other loan closing costs. page 58 i1Cl Vict�ora Curve , Mendata He;ghts� MN 5511a 651.452.1850 phone J 651.452.8940 fax � evww.mendota-heights.com _ � � � � Cirv aF MEN�O�A H�fGH�� DATE: January 5, 2016 TO: Mayor, Council and City Administrator FROM: Mike Aschenbrener SUBJECT: Appointment of Representative to the Dakota County Domestic Preparedness Committee (DCDPC) for 2016 INTRODUCTION The Council is asked to appoint the Emergency Management Director/ Police Chief as the City's representative to the Dakota County Domestic Preparedness Committee for 2016. BACKGROUND In 2001 all Dakota County cities along with the County formed a county wide initiative of planning and preparing for emergency response. The original committee was funded by a.25 cent per resident contribution. In 2003 the City Council authorized the membership in a county wide Joint Powers Agreement (JPA) with the direction of seeking ways to improve emergency cooperation across Dakota County. The DCDPC has worked hard to secure grant funding to offset the start-up costs of the programming. The committee is funded primarily through grant dollars and by a budgeted contribution from each member city. In 2011 a long term capital budget was prepared and approved by the county administrators group. The long term funding begin appearing in the 2014 Mendota Heights Emergency Management budget. The committee has implemented many programs all focused on the mission of better preparing Dakota County for larger scale emergency response. The DCDPC JPA Board meets monthly and hosts a variety of training programs throughout the year, such as the 2011 workshop for the council, first line supervisar training, FEMA courses and an annual county wide emergency response drill the 2015 drill was held in South St. PauL In 2016 the DCDPC will work with all of the emergency managers in the county to update the county wide risk analysis and develop a mitigation strategy. The DCDPC continues to work hard at leveraging as many grant dollars as possible to start and maintain programs/processes to keep our resident's safe. BUDGETIMPACT page 59 The city budget for the DCDPC in 2016 is $4,000.00. Many of the costs associated with the DCDPC are offset by grant money it is anticipated at a minimum the City will receive at least $25,000 in grant funded training, responses and equipment. RECOMMENDATION If Council desires to implement the recommendation, pass a motion authorizing the City Administratar send the DCDPC Chair Nealon Thompson letter notifying the DCDPC of the appointment of the Emergency Manager / Police Chief as the City representative for 2016. page 60 i1Cl Vict�ora Curve , Mendata He;ghts� MN 5511a 651.452.1850 phone J 651.452.8940 fax � evww.mendota-heights.com _ � � � � Cirv aF MEN�O�A H�fGH�� DATE: January 5, 2016 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta Assistant to the City Administrator/HR Coordinator SUBJECT: Personnel Action Item Item 1: Successful Completion of Probationary Period, Sergeant Tanner Spicer Effective December 27, 2015, Tanner Spicer has successfully completed his one year probationary period as a Sergeant. Sergeant Spicer is doing an outstanding job in all categories of the Sergeant position. Sergeant Spicer has a very positive outlook and overwhelming enthusiasm towards his work responsibilities. His work ethic has made him a perfect fit for his role as a Mendota Heights Police Sergeant. Sergeant Spicer's additional duties include serving as the coordinator for Citizen's Academy and holds a seat on the Board of Directors for the Dakota County Drug Task Force. Sergeant Spicer is also a Co-Coordinator for Use of Force and Fire Arms training. Sergeant Spicer continues to personally invest in his education. He is currently warking toward his Master's Degree in Police Administration. City staff recommends that the City Council officially appoint Tanner Spicer to the position of regular, full-time Sergeant, effective December 27, 2015. BUDGET IMPACT Wages are set based on the 2014-2015 MNPEA Labar Agreement. RECOMMENDATION Staff recommends that the Mendota Heights City Council officially appoint Tanner Spicer to the position of regular, full-time Sergeant, effective December 27, 2015. page 61 ' , , . �.�"u4:i4�r�i:;�: �ti�.y..-.. ._ , . . ., . . .�$ � �bhl_��, �� "' ' �7 � �M"•" J[ � fk;:fEf`�IL�� ,+J, h—ICaI��!—!T!� DATE: January 5, 2016 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta, Assistant to the City Administrator/HR Coardinator SUBJECT: Mendota Heights Personnel Code Amendments BACKGROUND Staff is proposing personnel code amendments to the Section 12, Funeral Leave and Section 23, Tuition Reimbursement. Section 12. Funeral Leave Currently nonunion non-exempt employees are allowed to use funeral leave for immediate family members. However, the current policy doesn't provide funeral leave for brother-in-law, sister-in- law, son-in-law, daughter-in-law and grandchildren. Staff is proposing the following language for Section 12 of the Personnel Code: SECTION 12. Funeral Leave All �eaula� ��e�-�employees, both full time and �e�wte�t�part-time may attend the funeral of their spouse, mother, father, children, grandmother, grandfather, brother sister, mother-in-law, c-z�'—father-in-law, brother-i��-lc�w, sister-in-law, son-i�a-law, dau�htet�-ii�-law and �r�andchild as paid Funeral Leave. Such funeral leave shall not exceed three days and shall not be counted as sick leave. Up to four (4) hours of paid funeral leave will be granted to attend the fune�al of another City employee. Section 23. Tuition Reimbursement Staff recently conducted a survey of inetro area cities. It was determined that the average for reimbursement for tuition by local governments was between $2,500 and $3,000. During the 2016 budget process, the city council gave direction to cap the annual tuition reimbursement requests at $3,000 each. Staff proposes changing the tuition reimbursement from $5,250 to $3,000 for Section 23 of the Personnel Code to reflect council direction. BUDGETIMPACT For the proposed amendment changes to Section 12, compensated absences are included in the budget. Amending Section 23 reflects the council's direction during the 2016 budget process capping tuition reimbursement at $3,000. page 62 RECOMMENDATION City staff recommends adoption of the proposed amendments to Section 12 and Section 23 of the Mendota Heights Personnel Code. These policies would be effective immediately. ACTION REQUIRED If the Council concurs, it should, by motion, adopt the language described above in this memorandum as amendments to Sections 12 and 23 of the Mendota Heights Personnel Code. � s � � DATE: TO: FROM: SUBJECT: page 63 ilCl'victor;� Curve �endata Ne��chts, Mfv �5118 651.452.1850 phone � 651.452.894fl fax � www.mendota-heights.com , CITY OF MENC�OTA HEIGHTS January 5, 2015 Mayor, City Council and City Administrator Ryan Ruzek, Assistant City Engineer Final Payment and Acceptance of the 2015 Sanitary Sewer Cleaning & Televising Job No. 201504 DISCUSSION: The contract work for the 2015 Sanitary Sewer Cleaning & Televising project (Job No. 201504) has been completed, inspected, approved and is ready for final payment (this will start the one-year guarantee period). Total contract costs for this project was $26,012.15, not including engineering and overhead costs. The bid amount of this project was $27,074.09 which is $1,061.94 under the contracted amount. There was $62,000 budgeted far this project. BUDGET IMPACT: Final payment for this contract is $26,012.15. There are sufficient funds in the budget to cover this expense. ACTION REQUIRED: Staff recommends that the City Council pass a motion adopting Resolution No. 2016-06, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR JOB NUMBER 201504". page 64 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2016-06 RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR JOB NUMBER 201504 WHEREAS, pursuant to a written contract signed with the City of Mendota Heights on July 22, 2015, with Pipe Services, of Shakopee, Minnesota, has satisfactorily completed the improvements for the 2015 Sanitary Sewer Cleaning & Televising, Job Number 201504, in accordance with such contract. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby directed to issue a proper order for the final payment on such contract in the amount of $26,012.15, taking the contractor's receipt in full. Adopted by the City Council of the City of Mendota Heights this Sth day of January, 2016. ATTEST CITY COUNCIL CITY OF MENDOTA HEIGHTS BY BY Lorri Smith, City Clerk Sandra Krebsbach, Mayor DATE: TO: FROM: SUBJECT: Fire Calls page 65 ilCl'victor;� Curve �endata Ne��chts, Mfv �5118 651.452.1850 phone � 651.452.894fl fax � www.mendota-heights.com , CITY OF MENC�OTA HEIGHTS January 5, 2015 Mayor, City Council and City Administrator Dave Dreelan, Assistant Fire Chief November 2015 Fire Synopsis The department responded to 30 calls for the month. The majority of calls were classified as false alarms or as good intent calls. Nine of the calls were residential in nature, of the other calls, six were commercial responses, three were mutual aid calls, four calls were utility calls, and three calls were for vehicle accidents that required extrication. There were also three carbon monoxide calls, one grass fire and one structure fire. Monthly Department Training The monthly department training was a SCBA (self-contained breathing apparatus) confidence drill that forced the %refighters to try and better balance the amount of time they have to complete a search of a building verses the amount of air they have remaining in their SCBA. Traditionally firefighters wait until their low air alarm sounds on their SCBA before exiting the hazard; this practice leaves little room for error if something goes wrong on the way out of the hazard. Monthl�quad Training The squad training for the month was our annual Self-Contained Breathing Apparatus (SCBA) training. Firefighters reviewed emergency procedures related to their SCBA such as low air emergencies, SCBA malfunctions, air consumption rates, and SCBA disentanglement procedures. FIRE CALLS NO. 152: FIRE ALARMS DISPATCHED: ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass/Brush/No Value MH Grass/Brush/No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills/Leaks Arcing/Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal GOODINTENT Smoke Scare Steam Mistaken for Smoke Other MUTUAL AID TOTAL CALLS LOCATION OF FIRE ALARMS MENDOTA HEIGHTS 21 MENDOTA 0 SUNFISH LAKE 3 LILYDALE 3 OTHER 3 TOTAL 30 WORK PERFORMED HOURS FIRE CALLS 487 MEETINGS 37 DRILLS 159 WEEKLY CLEAN-UP 37 SPECIAL ACTIVITY 167 ADMINISTATIVE 0 FIRE MARSHAL 42.5 TOTALS 929.5 MENDOTA HEIGHTS FIRE DEPARTMENT NOVEMBER 2015 MONTHLY REPORT - 15249 NUMBER OF CALLS NUMBER STRUCTURE CONTENTS 1 3 2 2 1 2 3 2 11 3 30 TO DATE 202 5 14 17 11 249 TO DATE 3924 325.5 1645 387.5 2688 0 528 9498 $15,000 $2,500 30 MISC page 66 TOTALS TO DATE $2,510 $100,000 $19,250 $30,400 $0 TOTAL MONTHLY FIRE LOSSES $15,000 $2,500 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) $17,500 $152,160 MEND. HTS. ONLY STRUCT/CONTENTS $100,010 MEND. HTS. ONLY MISCELLANEOUS $31,900 MEND. NTS. TOTAL LOSS TO DATE $131,910 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN/DOT $0 MILW. RR $0 CNR RR $0 OTHERS: $0 LAST YEAR TOTALS: $0 $0 223 $ FIRE MARSHAL'S TIME FOR MONTH 13 27 INSPECTIONS 7.5 7 INVESTIGATIONS 278 RE-INSPECTION LAST YEAR MEETINGS 4432.5 356.5 ADMINISTRATION 16 1614 381 SPECIAL PROJECTS 19 3759.8 � TOTAL 42.5 610.5 11154.3 REMARKS: SEE OTHER SIDE FOR SYNOPSIS page 67 i1Cl Vict�ora Curve , Mendata He;ghts� MN 5511a 651.452.1850 phone J 651.452.8940 fax � evww.mendota-heights.com _ � � � � Cirv aF MEN�O�A H�fGH�� DATE: January 5, 2016 TO: Mayor, City Council and City Administratar FROM: Kristen Schabacker, Finance Director SUBJECT: 2016 Financial Items BACKGROUND There are 3 items that need to be reviewed by the council on an annual basis. Two of the items have attached resolutions and the other item need to be authorized and reviewed by the council. • Each year the city designates financial institutions that may be used as depositories for city funds. The attached resolution lists those institutions that may be used in 2016. • Minnesota statue 118A.03 requires that to the extent city funds in a financial institution exceed FDIC insurance amounts, a collateral security be pledged to cover the difference. The attached resolution states the collateral that is in place for the city at Deerwood Bank. • The council needs to authorize the finance director to execute electronic payments and prepay claims. This is not a change in process, but an acknowledgement that there are claims paid prior to your approval on the agenda. This item was recommended to be formally authorized by the city auditors. BUDGETIMPACT �a RECOMMENDATION Staff recommends that the Mendota Heights City Council approve the attached resolutions designating city depositories and accepting pledged securities. Staff recommends that the finance director is given the authority to prepay claims. This action requires a majority vote of the city council. page 68 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2016- 04 RESOLUTION ESTABLISHING 2016 CITY DEPOSITORIES OF FUNDS BE IT RESOLVED by the city council of the City of Mendota Heights that the following institutions be designated as depositories for city funds and securities for 2016: Deerwood Bank Wells Fargo Bank Cherokee State Bank Gateway Bank U.S. Bancorp Piper Jaffray & Co. TCF National Bank Minnesota Municipal Money Market Fund Wells Fargo Advisors, Inc. BE IT FURTHER RESOLVED that investments of city funds be in any securities authorized by Minnesota Statutes Chapters 118.A04. Adopted by the City Council of the City of Mendota Heights this 5th day of January, 2016. : ATTEST: Lorri Smith, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor page 69 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 2016- 05 RESOLUTION ACCEPTING PLEDGED SECURITIES FOR 2016 WHEREAS, every designated depository of city funds must provide collateral or other security to the city to protect against financial loss, pursuant to Minnesota Statutes Chapter 118A.03 and 427.01; and WHEREAS, all financial institutions designated as depositories for 2016 are members of the Federal Deposit Insurance Corporation (FDIC) which provides suitable security up to established limits; and WHEREAS, the city's depositories in financial institutions routinely exceed these established limits necessitating the provision of additional security. NOW THEREFORE BE IT RESOLVED that the following pledged securities be accepted by the city as additional collateral for calendar year 2016. American Bank $1,200,000 FHLB 1.25% due 6/8/2018 Adopted by the City Council of the City of Mendota Heights this 5th day of January, 2016. : ATTEST: Lorri Smith, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor CITY OF MENDOTA HEIGHTS , TREASURER'S REPORT NOVEMBER 2015 �� American Bank Checking Account .02% Savings Account .02% Collateral - Bonds Gov't. Guar. Investments Saving Cert 1/26/15 @0.15% Cherokee FHLMC 2.00% 12/18/20 GE Capital Financial Inc 2.05% 11/4/16 American Express Cent Bank 2.05% 12/1/16 GE Capital Retail Bank 2.00% 7/6/18 Sallie Mae Bank 2.050°/a 11/20/18 BMW Bank 2.00% 12/11/18 Comenity Bank 2.00% 07/15/19 Capital One Bank USA 2.00% 08/12/19 Capital One Bank 2.00% 08/12/19 World's Foremost Bank 2.00% 08/13/19 Cit Bank 2.15% 11/13/19 Goldman Sachs Bank 2.20% 12/17/19 Discover Bank 2.050% 06/10/20 Orrstown Bank 2.00% 08/28/20 Parkside Finl Bank & Trust 1.50% 01/24/21 First American Bank 2.00% 9/12/22 Fidelity Institutional Government Portfolio (Piper) Gov't. Securities Fund 28% Sold 6/4 MMkt Fd (WF) TOTAL FUNDS AVAILABLE 11/30/15 Funds Available 1/1/2015 Rates Monev Market Nov Bank 0.02% 5 Yr. Tr. 1.65% 10 Yr. Tr. 2.21 % BA�ANCE COLLATERAL $17,281.99 640.52 $17,922.51 $1,200,000.00 $250,000.00 Cost PV $13,952.59 $750,000.00 $245,000.00 $245, 000.00 $200, 000.00 $245,000.00 $245,000.00 $200,000.00 $245,000.00 $245,000.00 $200,000.00 $245,000.00 $100,000.00 $200,000.00 $245,000.00 $245,000.00 $245,000.00 $5,865,393.28 $433,187.00 $2,097,588.62 $12,528,044.00 $12,023,991.13 $13, 952.59 $750,112.50 $247,481.85 $247,609.25 $202,018.00 $246, 969.80 $246,590.05 $199,650.00 $245,352.80 $245,352.80 $199,642.00 $245,137.20 $100,389.00 $198,876.00 $247,148.65 $245,710.50 $244,585.95 $5,$65,393.28 $1,031,000.00 page 70 page 71 1101 Victoria Curye � Mendota Heights, f 1N 55116 651.452.iBSQ (ahone I 651.452.S94Q fax _ wwaumendota•heights.cam , CITY OF MENDOTA HEI�HTS January 5, 2016 Mayor, City Council and City Administrator Kristen Schabacicer, Finance Director 1�� SUBJECT: Ciaims List Sumil�ary : • ' � , 1 Si�nificant Claims Menards — Hockey Boards Meno Council Environmental Seivices — Sewer aud SAC Charges Xcel Energy — Utilities A to Z Home Inspections — December Inspections Cargili Incorporated — Road Salt CDW—G — Computer Equipment Compass Minerals — Road Salt Dakota County SherifF's OfFce — Emergency Operations Plan Earl F Anderson — Victoria South Street Signs Goodpoint Technology — Asset Management Syste�n Support MTI Distributing — Equipment Repair MN Department of Labor and Industry — OSHA Fine Northern Teclmologies — Mendota Road and Victoria Road South Work Pipe Services — Sewer Cleaning and Televising City of St Paul — Lemay Shores Inspection Manual Checks Total System Checks Total Total for the list of claims for the January 5, 2016 city council meeting RECOMMENDATION: Approval of the list of claims for January 5, 2016. 5,032.41 111,794.57 7,836.41 6,700.00 7,215.66 6,912.36 7,273.80 5,148.00 8,885.63 13,920.00 4,044.94 4,600.00 6,012.00 27,111.15 6,484.97 $ 162,21430 $ 191,241.13 $ 353,455.43 CITY OF MENDOTA HEIGHTS Claims List MANUAL CHECKS 12129/15 MAN page 72 12/30/15 9:13 AM Page 1 Account Comments DEPT Descr Amount Search Name ASSURANT EMPLOYEE BENEFIT5 E O1-4132-031-30 DEC 2015 PREMIUM Fire $180.20 Search Name ASSURANT EMPLOYEE BENEFITS $180.20 Search Name DAKOTA COUNTY SHERIFF S OFFICE G 01-2030 WARRANT MONEY - 201455192 G 01-2030 WARRANT MONEY - 19WSCR15118301 Search Name DAKOTA COUNTY SHERIFF S OFFICE Search Name I C M A RETIREMENT 457 G 01-2072 12/18/2015 PAYROLL Search Name I C M A REfIREMENT 457 Search Name MENARDS E 10-4620-000-00 E 10-4620-000-00 E 10-4620-000-00 Search Name MENARDS HOCKEY RINK MATERIAIS - WENTWORTH Spec Fds HOCKEY RINK MATERIAIS - WENTWORTH Spec Fds HOCKEY RINK MATERIALS - WENTWORTH Spec Fds Search Name METRO COUNCIL ENVIRONMENT SVC R 15-3320 NOV 2015 SAC CHARGES' G 15-1215 ]AN 2016 SEWER SERVICE R 15-3615 NOV 2015 SAC CHARGES Search Name MEfRO COUNCIL ENVIRONMENT SVC Search Name NATlONWIDE REflREMENT SOL.UTION G 01-2072 12/18/2015 PAYROL� Search Name NATIONWIDE REfiREMENT SOLUTION Search Name NCPERS GROUP LIPE INS. G 01-2071 DEC 2015 PREMIUM Search Name NCPERS GROUP LIFE INS. Search Name SE�ECT ACCOUNT G 01-2071 HSA CONTRIBUTION Search Name SELECT ACCOUNT Search Name SW/WC SERVICE COOPERATIVES G 05-1215 JAN 2016 HEALTH INSURANCE G 01-1215 ]AN 2016 HEALTH INSURANCE Search Name SW/WC SERVICE COOPERAI"IVES Search Name UNITED WAY OF ST. PAUL G 01-2070 12/18/2015 PAYROLL Search Name UNITED WAY OF ST. PAUL Search Name XCEL ENERGY E 01-4211-320-70 E 45-4211-047-45 E 45-4212-046-45 E 45-4211-046-45 E 01-4211-310-70 E 13-4490-000-00 E 28-4211-000-00 E 15-4212-400-60 NOV 2015 UTILITIES NOV 2015 UTILITIES NOV 2015 UTILtTIES NOV 2015 UTILIlZES NOV 2015 EL. UTILITIES NOV 2015 UTILI'ifES NOV 2015 EL. UTILITIES NOV 2015 GAS UTILI'TIES Parks & Recreation Golf Course Golf Course Golf Course Parks & Recreation Spec Fds Spec Fds Utility Enterprise $300.00 $280.00 $580.00 $1,076.41 $1,076.41 -$359.82 $5,054.63 $337.60 $5,032.41 $14,910.00 $97,033.67 -$149.10 $111,794.57 $50.00 $50.00 $80.00 $80.00 $2,297.80 $2,297.80 $2,528.00 $30,709.50 $33,237.50 $49.00 $49.00 $11.98 $48.48 $42.45 $35.37 $244.39 $9.66 $973.70 $36.58 page 12/30/15 9:13 AM CITY OF MENDOTA HEIGHTS Page 2 Claims List MANUAL CHECKS 12/29/15 MAN Account Comments DEPT Descr Amount E 15-4212-310-60 NOV 2015 GAS Ul"IIITIES Utility Enterprise $79.94 E 08-4212-000-00 NOV 2015 GAS Ul"IIIfIES Spec Fds $297.14 E 01-4212-320-70 NOV 2015 GAS Ul"ILITIES Parks & Recreation $61.61 E 01-4212-315-30 NOV 2015 GAS UTILITIES Fire $186.20 E 01-4211-300-50 NOV 2015 E�. UTILITIES Road & Bridges $1,713.75 E 01-4212-310-50 NOV 2015 GAS Ul"ILiTIES Road & Bridges $79.94 E 01-4211-310-50 NOV 2015 E�. UTILI"fIES Road & Bridges $244.39 E 15-4211-400-60 NOV 2015 EL. UTILITIES Utility Enterprise $687.44 E 15-4211-310-60 NOV 2015 EL. UTII_I"fTES Utility Enterprise $244.38 E 08-4211-000-00 NOV 2015 E�. UTILITtES Spec Fds $1,734.45 E 01-4211-420-50 NOV 2015 EL. UTIt_ITtES Road & Bridges $183.57 E 01-4211-320-70 NOV 2015 EL. UITLITIES Parks & Recreation $204.17 E 01-4211-315-30 NOV 2015 EL. UTit.Il'fES Fire $636.88 E O1-4212-310-70 NOV 2015 GAS UTILiTIES Parks & Recreation $79.94 Search Name XCEL ENERGY $7,836:41 $162,214.30 CITY OF MENDOTA HElGHTS ClaimS LiSt SYSTEM CHECKS 01/05/16 PAY page 1 zr.�0/15 1:10 PM Page 1 Account Comments DEPT Descr Amount Search Name A TO Z HOME INSPECftON, L�C G 01-2010 DEC 2015 INSPECfIONS $6,700.00 Search Name A TO Z HOME INSPECTlON, LLC $6,700.00 Search Name ADVANTAGE SIGNS & GRAPHICS G 01-2010 STREEf SIGNS Search Name ADVANTAGE SIGNS & GRAPHICS Search Name ALLIANCE BENEFiT GROUP G 01-2010 NOV COBRA ADMIN FEE Search Name ALLIANCE BENEFIT GROUP Search Name AL�INA HEALTH G 01-2010 Search Name ALLINA HEALTH Search Name AMERIPRIDE SERVICES G 01-2010 G 15-2010 G 15-2010 G 01-2010 G 15-2010 G 08-2010 G 01-2010 Search Name AMERIPRIDE SERVICES Search Name ANCOM COMM INC G 01-2010 Search Name ANCOM COMM INC PRE-EMP. EXAMS - FIRE DEPT MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - PW GARAGE MAT SERVICE - C1TY HAI.L MAT SERVICE - PW GARAGE RADIO EQUIPMENT - FIRE DEPT Search Name ASCHENBRENER, MICHAEL G 08-2010 BLDG SUPPLIES - CT1Y HALL Search Name ASCHENBRENER, MICHAEL Search Name ASPEN EQUIPMENT G 01-2010 Search Name ASPEN EQUIPMENT Search Name ATOM E 01-4404-020-20 Search Name ATOM Search Name BATfERIES PLUS G O1-2010 G 01-2010 Search Name BATfERIES PLUS EQUIPMENT REPAIR PARTS - STREETS 2016 MEMBERSHIP OPERATING SUPP�IES - SHOP EQUIPMENT REPAIR - FIRE DEPT Search Name BESSER WELDING & FABRICATION G 01-2010 , EQUIPMENT REPAIR PARTS - STREETS G 01-2010 EQUIPMENT REPAIR PARTS - STREETS Search Name BESSER WELDING & FABRICATION Search Name C. DARIENE OEHLKE, CAP G 01-2010 1215/15 CI7Y COUNCIL MEEfING Search Name C. DARLENE OEHLKE, CAP Police $2,121.40 $2,121.40 $10.00 $10.00 $1,297.00 $1,297.00 $44.17 $19.67 $22.08 $39.34 $19.67 $162.12 $39.34 $346.39 $318.60 $318.60 $68.47 $68.47 $555.72 $555.72 $250.00 $250.00 $16.77 $125.95 $142.72 $650.00 $36.00 $686.00 $93.40 $93.40 • � • , Claims List SYSTEM CHECKS 01/05/16 PAY page 75 12/30/15 1:10 PM Page 2 Account Comments DEPT Descr Amount Search Name CARGILL INCORPORATED G 01-2010 ROAD SA�T $7,215.66 Search Name CARGIIL INCORPORATED $7,215.66 Search Name CDW GOVERNMENT, INC G 01-2010 COMPUTER ACCESSORIES G 01-2010 COMPUTER EQUIPMENT G 01-2010 COMPUTER EQUIPMENT G 01-2010 COMPUTER ACCESSORIES G 01-2010 COMPUTER EQUIPMENT & ACCESSORIES G 01-2010 COMPUTER EQUIPMENT G 01-2010 COMPUTER EQUIPMENT & ACCESSORIES G 01-2010 SERVER SOFIINARE G 01-2010 COMPUTER REPLACEMENT - FIRE DEPT G 01-2010 SOFfWARE LICENSES G 01-2010 COMPUTER EQUIPMENT STORAGE G 01-2010 COMPUTER ACCESSORIES G 01-2010 COMPUTER REPLACEMENT - FIRE DEPT Search Name CDW GOVERNMENT, INC Search Name CHADER BUSINESS EQUIPMENT, INC E 01-4301-020-20 CONTRACT RENEWAL - PD Search Name CHADER BUSINESS EQUIPMENT, INC Search Name COMCAST ' G 45-2010 DEC 2015 SERVICE - PAR3 Search Name COMCAST Search Name COMPASS MINERALS G 01-2010 ROAD SALT Search Name COMPASS MINERALS Search Name CONTRACTORS & SURVEYORS SUPPLY G 05-2010 OPERATlNG SUPPLTES - ENGINEERING Search Name CONTRACTORS & SURVEYOR5 SUPP�Y Search Name CRAWFORD DOOR G 15-2010 BLDG MAINT. SUPPLIES - PW G 01-2010 BLDG MAINT. SUPPLIES - PW Search Name CRAWFORD DOOR Search Name CROWN TROPHY G 01-2010 PWTE ENGRAVING - PD Search Name CROWN TROPHY Search Name DAKOTA COMMUNICATIONS CENTER E 01-4275-030-30 7AN 2016 DCC FEE E 01-4275-020-20 JAN 2016 DCC FEE Search Name DAKOTA COMMUNICATIONS CENTER Search Name pAKOTA COUNTY CHAMBER OF COMM E 21-4490-000-00 2016 GUIDE 5earch Name DAKOTA COUNTY CNAMBER OF COMM Search Name DAKOTA COUNTY FINANCIAL SERVIC Police Fire Police Spec Fds $163.63 $370.59 -$139.89 $162.50 $1,335.57 $139.89 $917.86 $391.76 $62.89 $1,047.30 $758.53 $58.34 $1,643.39 $6,912.36 $1,887.00 $1,887.00 $196.12 $196.12 $7,273.80 $7,273.80 $823.50 $823.50 $178.34 $356.66 $535.00 $24.85 $24.85 $616.00 $17,655.00 $18,271.00 $1,000.00 $1,000.00 CITY OF MENDOTA HElGHTS Claims List SYSTEM CHECKS 01/05/16 PAY page 76 12/30/15 1:10 PM Page 3 Account Comments DEPT Descr Amount G 15-2010 OCT 2015 RADIO SUBSCRIBER FEES $23.33 G 05-2010 OCT 2015 RADIO SUBSCRIBER FEES $69�99 G 01-2010 OCi" 2015 RADIO SUBSCRIBER FEES $1,773.08 Search Name DAKOTA COUNTY FINANCIAL SERVIC $1,866.40 Search Name DAKOTA COUNTY SHERIFF 5 OFFICE G 07-2010 EMERGENCY OPER. PLAN DEVELOPMENT Search Name DAKOTA COUNTY SHERIFF S OFFICE Search Name DC MAAG G 01-2010 Search Name DC MAAG Search Name DELL MARKE"fiNG L.P. G 01-2010 G 01-2010 Search Name DELL MARKETING �.P. Search Name DELTA DENTA� E 01-4131-110-10 E 01-4131-020-20 E 01-4131-050-50 E 01-4131-070-70 E 05-4131-105-15 E 08-4131-000-00 E 15-4131-060-60 G 01-2071 G 01-2074 Search Name DELTA DENTAL Search Name EARI F. ANDERSEN, INC 2015 SWAT WEEK EXPENSE COMPUTER REPLACEMENT - COUNCII CHAMBE COMPUTER ACCESSORIES JAN 2016 DENTA� PREMIUM JAN 2016 DENTA� PREMIUM 7AN 2016 DENTAL PREMIUM JAN 2016 DENTAL PREMIUM 7AN 2016 DENTAL PREMIUM JAN 2016 DENTAL PREMIUM JAN 2016 DENTAL PREMIUM JAN 2016 DENTAL PREMIUM ]AN 2016 DENTAL PREMIUM G 27-2010 STREET SIGNS - VICTORIA RD SOUTH Search Name EARL F. ANDERSEN, INC Search Name ECOLAB INC G 01-2010 CLEANING SUPPLIES - FIRE DEPT Search Name ECOLAB INC Search Name EHLERS & ASSOCIATES INC G 01-2010 FINANCIAL MGMT PLAN 5earch Name EHLERS & ASSOGIATES INC Search Name ELECTRO WATCHMAN E 15-4210-060-60 E 01-4210-050-50 E 01-4210-070-70 Search Name ELECTRO WATCHMAN Search Name EMBLEM ENTERPRISES QUARTERLY SECURITY MONITORING - PW QUARTERLY SECURITY MONITORING - PW QUARTERLY SECURITY MONITORING - PW G 01-2010 PATCHES - PD Search Name EMBLEM ENTERPRISES Search Name EMERGENCY APPARATUS MTNC G 01-2010 EQUIPMENT REPAIR - FIRE DEPT Search Name EMERGENCY APPARATUS MTNC Administration Police Road & Bridges Parks & Recreation Engineering Enterprise Spec Fds Utility Enterprise Utility Enterprise Road & Bridges Parks & Recreation $5,148.00 $5,148.00 $278.80 $278.80 $836.05 $95.98 $932.03 $277.20 $920.80 $438.10 $321.80 $277.20 $44.60 $232.60 $1,163.00 $321.80 $3,997.10 $8,885.63 $8,885.63 $269.18 $269.18 $1,050.00 $1,050.00 $110.00 $110.00 $110.00 $330.00 $114.17 $114.17 $64.75 $64.75 CITY OF MENDOTA HEIGHTS C�11111S LISt SYSTEM CHECKS 01/05/16 PAY page 77 12/30/15 1:10 PM Page 4 Account Comments DEPT Descr Amount 5earch Name EMERGENCY AUTOMOTIVE TECHNOLOG G 01-2010 NEW SQUAD SEf-UP $2,526.50 Search Name EMERGENCY AUTOMOTIVE TECHNOLOG $2,526.50 Search Name EMERGENCY RESPONSE SOLUTIONS G 01-2010 PROTECfIVE GEAR - FIRE DEPT Search Name EMERGENCY RESPONSE SOLUTIONS Search Name ESRI INC. E 05-4301-105-15 E O1-4220-080-80 Search Name ESRI INC. SOFfWARE LICENSES SOFi'WARE LICENSES 5earch Name FASTENAL INDUSTRIAL & CONSTR G 01-2010 OPERATING SUPPLIES - PW G 15-2010 OPERATING SUPPLTES - PW Search Name FASTENAL INDUSTRIAL & CONSTR Search Name FISCHER S SERVICE - PLOWING G O1-2010 NOV 2015 PLOWING - FIRE HAIL G 01-2010 NOV 2015 PLOWING - DRIVEWAYS Search Name FISCHER 5 SERVICE - PLOWING Search Name FTi" TEST INC G 01-2010 Search Name FIT TEST INC Search Name F�EEf SERVICES G 01-2010 Search Name FLEET SERVICES Search Name FORCE AMERICA G 01-2010 Search Name FORCE AMERICA Search Name FRONTIER AG & TURF G 01-2010 Search Name FRONTIER AG & TURF Search Name GERTENS GREENHOUSE G 01-2010 Search Name GERTENS GREENHOUSE F1T TEST - FIRE DEPT NOV 2015 SQUAD LEASES EQUIPMENT REPAIR - STREETS EQUIPMENT REPAIR - PARKS OPERATING SUPP�IES - STREEiS Search Name GOODPOINTTECHNOLOGY, INC. E 05-4301-105-15 ASSEf MGMT SYSTEM SUPPORT Search Name GOODPOINT TECHNOLOGY, INC. Search Name GRAINGER G O1-2010 Search Name GRAINGER EQUIPMENT REPAIR PARTS - PARKS Engineering Enterprise Planning $462.18 $462.18 $800.00 $400.00 $1,200.00 $74.82 $37.40 $112.22 $150.00 $660.00 $810.00 $851.00 $851.00 $4,070.40 $4,070.40 $946.34 $946.34 $128.75 $128.75 $191.70 $191.70 Engineering Enterprise $13,920.00 $13,920.00 $54.40 $54.40 Search Name HANCO CORPORATION G 01-2010 OPERATING SUPPLIES - PARKS $44.46 G 01-2010 OPERATING SUPPLIES - PD $44.45 G 01-2010 EQUIPMENT REPAIR PARTS - PARKS $394.84 CITY OF MENDOTA FIEIGHTS Claims List SYSTEM CHECKS 01/05(16 PAY page 78 12/30/15 1:10 PM Page 5 Account Comments DEPT Descr Amount Search Name HANCO CORPORATION $483.75 Search Name HEALTHEAST TRANSPORTATION G O1-2010 BLOOD A�COHOL DRAW Search Name HEAI.THEAST TRANSPORTATION Search Name HOME DEPOT CREDIT SERVICES G 08-2010 CLEANING EQUIPMENT - CITY HA�L G 01-2010 CLEANING SUPPLIES - FIRE DEPT G 15-2010 OPERATING SUPPLIES - SEWER G O1-2010 EQUIPMENT - FIRE DEPT G 08-2010 BLDG REPAIR SUPPLIES - CITY HALL G 08-2010 BLDG REPAIR SUPP�IES - CITY HALL G 08-2010 BLDG REPAIR SUPPLIES - CITY HALL G 15-2010 OPERATING SUPPLIES- SHOP G 01-2010 OPERATING SUPPLIES- SHOP G 08-2010 BLDG MAINT. SUPPLIES - CITY HAL� G 01-2010 CLEANING SUPPLtES- FIRE HAIL G 01-2010 PARK MAINTENANCE - WARMING HOUSES G 01-2010 PARK MAINTENANCE - WARMING. HOUSES G 08-2010 BLDG REPAIR SUPPLIES - CI'fY HALL G 01-2010 OPERATING SUPPLIES - PARKS G 01-2010 OPERATING SUPPLIES- SHOP G 08-2010 CLEANING EQUIPMENT - CITY HALL Search Name HOME DEPOT CREDIT SERVICES Search Name I I M C E 01-4404-110-10 2016 MEMBERSHIP - L. SMITH Search Name I I M C Search Name INNOVAI"IVE OFFICE SOLUTIONS G 01-2010 OFFICE SUPPLIES - PD G 01-2010 OFFICE SUPPLIES - ADMIN. G 01-2010 OFFICE SUPPLIES - STREEfS G 01-2010 OFFICE SUPPLIES - FIRE DEPT G 05-2010 OFFICE SUPPIIES - ENG G 01-2010 OFFICE SUPPLIES - ADMIN G 01-2010 OFFICE SUPP�IES - ADMIN G 01-2010 OFFICE SUPPLIES - FIRE DEPT G 05-2010 OFFICE SUPPLIES - ENG G 01-2010 OFFICE SUPP�IES - PD 5earch Name INNOVATIVE OFFICE SOLUTIONS Search Name INTEGRA TELECOM E O1-4210-040-40 ]AN 2016 TELEPHONE SERVICE E 05-4210-105-15 7AN 2016 TELEPHONE SERVICE E 15-4210-060-60 JAN 2016 TELEPHONE SERVICE E 01-4210-070-70 )AN 2016 TELEPHONE SERVICE E 01-4210-050-50 7AN 2016 TELEPHONE SERVICE E 01-4210-020-20 7AN 2016 TEIEPHONE SERVICE G 01-2010 DEC 2015 TELEPHONE SERVICE E O1-4210-110-10 7AN 2016 TELEPHONE SERVICE G 15-2010 DEC 2015 TELEPHONE SERVICE G 01-2010 DEC 2015 TELEPHONE SERVICE Administration Code Enforcement/Ins Engineering Enterprise Utility Enterprise Parks & Recreation Road & Bridges Police Administration $85.00 $85.00 $50.00 $38.22 $83.07 $113.97 $32.42 $60.03 $32.37 $54.11 $54.10 $39.75 $92.89 $143.91 $121.21 $16.35 $144.76 $83.78 -$26.58 $1,134.36 $155.00 $155.00 $73.21 $94.21 $16.77 $36.99 $13.70 $24.30 $7.41 $13.36 $2.47 $36.75 $319.17 $33.84 $84.61 $138.27 $23.49 $23.50 $135.38 $338.44 $169.22 $138.26 $117.47 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 01105/16 PAY page1230/15 1:10 PM Page 6 Account Comments DEPT Descr Amount G 05-2010 DEC 2015 TELEPHONE SERVICE $84.61 E 01-4210-020-20 JAN 2016 TELEPHONE SERVICE Police $70.48 Search Name INTEGRA TELECOM $1,357.57 Search Name INVER GROVE FORD G 01-2010 EQUIPMENT REPAIR PARTS - PD Search Name INVER GROVE FORD Search Name )ANI-KING OF MINNESOTA, INC. G O1-2010 DEC 2015 SERVICE - PW G 15-2010 DEC 2015 SERVICE - PW G 01-2010 DEC 2015 SERVICE - FIRE HA�L Search Name JANI-KING OF MINNESOTA, INC. Search Name KAT KEYS G 08-2010 5earch Name KAT KEYS Search Name � E L S G O1-2075 5earch Name L E L S BLDG REPAIRS 7AN 2016 UNION DUES Search Name LAWSON PRODUCTS, INC G 01-2010 OPEARTING SUPPLIES - SHOP G 15-2010 OPEARTING SUPPLIES - SHOP Search Name LAWSON PRODUCTS, INC Search Name LEAGUE MN CIIZES G O1-2010 G 15-2010 Search Name LEAGUE MN CITIES Search Name LOGIN/IACP NEf E 01-4220-020-20 Search Name LOGIN/IACP NET Search Name LOGIS G 01-2010 G 01-2010 Search Name LOGIS SAFETY TRAININGS SAFEfY TRAININGS ANNUA� FEE - PD NENVORK SERVICE APP�iCATION SUPPORT Search Name LOWES BUSINESS ACCOUNT G 01-2010 OPERA?ING SUPPLIES - STREEfS Search Name LOWES BUSINESS ACCOUNT Search Name M T I DISTRIBUTiNG COMPANY G 01-2010 EQUIPMENT REPAIR PARTS - PARKS G O1-2010 EQUIPMENT REPAIR PARTS - PARKS Search Name M T I DISTRIBUTING COMPANY Search Name MACZKO, JOHN G 01-2010 Search Name MACZKO, JOHN Search Name MAZZITELLO, ]OHN G 05-2010 EQUIPMENT REPAIR PARTS - FIRE DEPT NOV-DEC 2015 MILEAGE Po�ice $11.64 $11.64 $133.34 $66.66 $200:00 $400.00 $10.65 $10.65 $588.00 $588.00 $229.28 $114.65 $343.93 $1,200.00 $400.00 $1,600.00 $825.00 $825.00 $341.25 $2,510.00 $2,851.25 $322.05 $322.05 $402.37 $3,642.57 $4,044.94 $9.63 $9.63 $178.83 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 01105116 PAY page 80 12/30/15 1:10 PM Page 7 Account Comments DEPT Descr Amount Search Name MAZZITELLO, ]OHN $178.83 Search Name MENARDS G 01-2010 G 01-2010 G 08-2010 G 01-2010 G 08-2010 G 08-2010 G O1-2010 G 01-2010 G 08-2010 G 08-2010 G 08-2010 G 08-2010 Search Name MENARDS OPERATlNG SUPPLIE5 - STREETS OPERATING SUPPLIES - STREEfS BLDG REPAIR SUPPLIES - CITY HALL OPERATING SUPPLIES - STREEI"S BLDG REPAIR SUPPLIES - CITY HALL BLDG REPAIR SUPPLIES - C1TY HAIL FUEL-SHOP BLDG REPAIR SUPPLIES - PARKS BLDG REPAIR SUPPLIES - CITY HALL BLDG REPAIR SUPPLIES - CTTY HALL BLDG REPAIR SUPPLIES - CITY HALL BLDG REPAIR SUPP�IES - CITY HALL Search Name MEl'RO COUNCI� ENVIRONMENT SVC G 29-2010 2015 CITiZEN ASSIST. MON. PROGRAM Search Name MEi'RO COUNCIL ENVIRONMENT SVC Search Name MEfRO 7ANITORIAL SUPPLY INC G 15-2010 CLEANING SUPPLIES - SHOP G 01-2010 CLEANING DISPENSER - PW G 01-2010 CLEANING - PW G 15-2010 CLEANING - PW G 15-2010 CLEANING DISPENSER - SHOP Search Name MEi'RO JANITORIAL SUPPLY INC Search Name MEfRO SALES G 15-2010 E 01-4330-030-30 G 01-2010 G 15-2010 G 01-2010 G 01-2010 G 01-2010 Search Name MEfRO SALES PRINTER - UB ANNUAL COPIER MAINT. - FIRE DEPT PRINTER - FINANCE PRINTER TONER - UB PRINTER TONER - FINANCE PRINTER TONER - FINANCE PRINTER TONER - FINANCE Search Name MEfRO SHEET METAL, INC. G 01-2010 PERMIT REFUND Search Name METRO SHEE(� MEi"AL, INC. Search Name MID NORTHERN SERVICES G 15-2010 �IGHTING REPAIRS - PW G 28-2010 STREET LIGHTS REPAIR G 01-2010 LIGHTING REPAIRS - PARKS G O1-2010 LIGHTING REPAIRS - PW Search Name MID NORTHERN SERVICES Fire $105.41 $96.60 $12.94 $278.29 -$3.92 $25.87 $119.70 $170.79 $19.62 $22.82 $98.54 $24.79 $971.45 $750.00 $750.00 $98.95 $181.49 $646.66 $323.34 $105.71 $1,356.15 $300.00 $163.00 $300.00 $164.25 $164.25 -$168.50 $168.50 $1,091.50 $367.29 $367.29 $72.66 $350.00 $140.00 $145.34 $708.00 Search Name MN BENEFIT ASSN G 01-2071 DECEMBER 2015 PREMIUM $15.79 G 01-2071 JANUARY 2016 PREMIUM $15.79 Search Name MN BENEFIT ASSN $31.58 page 81 CITY OF MENDOTA HEIGHTS 12/30/15 1:10 PM Page 8 Claims List SYSTEM CHECKS 01/05/16 PAY Account Comments DEPT Descr Amount Search Name MN CHIEFS OF POLICE ASSN G 01-2010 PERMIT FORMS - PD $109.90 Search Name MN CHIEFS OF POLICE ASSN $109.90 Search Name MN DEPT OF IABOR & INDUSTRY G 15-2010 OSHA INSPECTION $2,254.00 G 45-2010 OSHA INSPECTION $1,288.00 G 08-2010 OSHA INSPECTION $1,058.00 , Search Name MN DEPT OF LABOR & INDUSTRY � $4,600.00 Search Name MN DEPT OF TRSPT G 27-2010 VICTORIA RD SOUTH $204.27 Search Name MN DEPT OF TRSPT $204.27 Search Name MN G�OVE INC G 01-2010 pPERATING SUPPLIES - PARKS $250.66 Search Name MN GLOVE INC $250.66 Search Name MN POLLUTION CONTROL. AGENCY E 15-4490-060-60 WASTEWATER CERT. - J. BOLAND Utility Enterprise $55.00 E 15-4400-060-60 WASTEWATER TRAINING - 7. BOLAND Utility Enterprise $300.00 Search Name MN POLLUTION CONTROL AGENCY $355.00 Search Name MN STATE FIRE DEPARTMENT ASSN E 01-4404-030-30 2016 MEMBERSHIP - FIRE DEPT Fire $315.00 Search Name MN STATE FIRE DEPARTMENT ASSN $315.00 Search Name MNPEA G 01-2075 JANUARY 2016 UNION DUES $156.00 Search Name MNPEA $156.00 Search Name MPSTMA E 01-4404-070-70 2016 MEMBERSHIP Parks & Recreation $125.00 Search Name MPSTMA � $125.00 5earch Name NATURE CALLS, INC G 01-2010 NOV 2015 RENTA�S - PARK5 $238.00 Search Name NATURE CALLS, INC $238.00 Search Name NCPERS GROUP IIFE INS. G O1-2071 JANUARY 2015 PREMIUM $80.00 Search Name NCPERS GROUP LIFE INS. $80.00 Search Name NITfI SANITATION INC G 45-2010 RUBBISH & RECYCLING - PAR3 $71.37 Search Name NIlTI SANITATION INC $71.37 Search Name NORTHERN TECHNOLOGIES, INC G 82-2010 VICTORIA RD SOUTH PROJECT $1,162.00 G 27-2010 MENDOTA RD PROJECT $4,850.00 Search Name NORTHERN TECHNOLOGIE5, INC _ $6,012.00 Search Name OCEANTECH G 01-2010 COMPUTER RECYCLING & DESTRUCTION $321.28 Search Name OCEANTECH � $321.28 CITY OF MENDOTA HEIGHTS Claims List SYSTEM CHECKS 01/05116 PAY page 82 12/30/15 1:10 PM Page 9 Account Comments DEPT Descr Amount Search Name OFFICE DEPOT G 01-2010 OFFICE SUPPLIES - PW G 15-2010 OFFICE SUPPLIES - PW Search Name OFFICE DEPOT Search Name OLSEN CHAIN & CABLE G 15-2010 EQUIPMENT REPAIR - SEWER Search Name OLSEN CHAIN & CABLE Search Name OREIL�Y AUTO/FIRST CALL G O1-2010 EQUIPMENT REPAIR PARTS - PARKS G O1-2010 EQUIPMENT REPAIR PARTS - PARKS G 01-2010 EQUIPMENT REPAIR PARTS - SHOP G 15-2010 OPERATING SUPPLIES - SHOP G 01-2010 EQUIPMENT REPAIR PARTS - PARKS G 15-2010 EQUIPMENT REPAIR PARTS - SEWER G 01-2010 EQUIPMENT REPAIR PARTS - PARKS G 01-2010 EQUIPMENT REPAIR PARTS - STREETS G 01-2010 EQUIPMENT REPAIR PARTS - STREEfS G 01-2010 EQUIPMENT REPAIR PARTS - STREEfS G 01-2010 EQUIPMENT REPAIR PARTS - PD G 01-2010 EQUIPMENT REPAIR PARTS - PD G O1-2010 EQUIPMENT REPAIR PARTS - PARKS G 01-2010 OPERATiNG SUPPLIES - PARKS G 01-2010 EQUIPMENT REPAIR PARTS - PARKS 5earch Name OREILLY AUTO/FIRST CALL Search Name OXYGEN SERVICE CO G 01-2010 OPERATING SUPPLIES - SHOP G 15-2010 OPERATING SUPPLIES - SHOP G 15-2010 OPERATING SUPPLIES - SHOP G 15-2010 OPERAIZNG SUPPLIES - SHOP G 01-2010. OPERATING SUPPLIES - 5HOP G O1-2010 OPERATING SUPPLiES - SHOP Search Name OXYGEN SERVICE CO Search Name PENTEL, REBECCA G 01-2010 PICTURE FRAMING Search Name PENTEL, REBECCA Search Name PIPE SERVICES G 15-2010 G 15-2010 5earch Name PIPE SERVICES Search Name PITNEY BOWES G 01-2010 G 05-2010 G 15-2010 Search Name PITNEY BOWES SANITARY SEWER CLEANING SANITARY SEWER CLEANING & TELEVISING 2015 4TH QTR RENTAL 2015 4TH QTR RENTAL 2015 4TH QTR RENTAL $37.08 $18.53 $55.61 $67.68 $67.68 $24.97 $4.50 $15.96 $12.88 $89.99 $103.99 $99.69 $99.69 $99.96 $24.98 $11.12 $36.09 $10.45 $6.49 $99.96 $740.72 $204.06 $54.55 $49.18 $102.02 $98.38 $109.10 $617.29 $224.50 $224.50 $1,099.00 $26,012.15 $27,111.15 $112.07 $2.58 $14.17 $128.82 Search Name PRO-TEC DESIGN, INC. G 01-2010 SECURITY CAMERA LICENSE $8$.11 Search Name PRO-TEC DESIGN, INC. $88.11 CITY OF MENDOTA HEIGHTS CIa1mS LISt SYSTEM CHECKS 01/05/16 PAY page 83 12/30/15 1:10 PM Page 10 Account Comments DEPT Descr Amount Search Name R D 0 EQ CO G 01-2010 EQUIPMENT REPAIR - STREETS Search Name R D 0 EQ CO Search Name RIGID NIi"CH INCORPORATED G 01-2010 EQUIPMENT REPAIR - STREETS G O1-2010 EQUIPMENT REPAIR - PARKS Search Name RIGID HITCH INCORPORATED Search Name ROSEMOUNT SAW & TOOL CO. G O1-2010 EQUIPMENT MAINT. SUPPLIES - STREEfS Search Name ROSEMOUNT SAW & TOOL CO. Search Name SELEGT ACCOUNT G 15-2010 G 01-2010 G 05-2010 Search Name SELECT ACCOUNT Search Name SNAP ON TOOLS G 15-2010 G 01-2010 G 15-2010 Search Name SNAP ON TOOLS DEC 2015 HSA PARTICIPANT FEE DEC 2015 HSA PARTICIPANT FEE DEC 2015 HSA PARTlCIPANT FEE OPERATING SUPPLIES - SEWER DIAGNOSTIC TOOL - SHOP DIAGNOSTIC TOOL - SHOP Search Name SOUTH ST PAUL, CITY OF G 01-2010 FIELD TRIP COSTS G 01-2010 PLAYGROUND COSTS Search Name SOUTH ST PAUL, CIIY OF Search Name SPRWS G 15-2010 G 01-2010 G 08-2010 G 01-2010 Search Name SPRWS Search Name ST. PAUL, CITY OF G 01-1145 Search Name ST. PAUL, CITY OF NOV 2015 SERVICE - PW NOV 2015 SERVICE - FIRE HAL� NOV 2015 SERVICE - CITY HALL NOV 2015 SERVICE - PW 2015 LEMAY SHORES INSPECTIONS Search Name STERLING CODIFIERS, INC E O1-4220-110-10 2016 HOSTING FEE Search Name STERLING CODIFIERS, INC Search Name SIREICHER5 G 01-2010 G 01-2010 Search Name STREICHERS Search Name SUN LIFE E 15-4131-060-60 G 01-2071 E 08-4131-000-00 E 05-4131-105-15 EQUIPMENT - P. FLEMING UNIFORMS - E. PEfERSEN JAN 2016 TERM LIFE & ST DISB PREMIUM JAN 2016 TERM LIFE & ST DISB PREMIUM JAN 2016 TERM LIFE & ST DISB PREMIUM JAN 2016 TERM LIFE & ST DISB PREMIUM Administration Utility Enterprise Spec Fds Engineering Enterprise $1,304.44 $1,304.44 $61.55 $61.54 $123.09 $58.00 $58.00 $2.11 $34.59 $5.42 $42.12 $11.75 $2,239.20 $559.80 $2,810.75 $837.67 $304.92 $1,142.59 $15.62 $75.99 $75.99 $31.24 $198.84 $6,4$4.97 $6,484.97 $500.00 $500.00 $534.59 $482.91 $1,017.50 $90.79 $1,395.99 $85.15 $38.04 CITY OF MENDOTA HEIGHTS Claims l.ist SYSTEM CHECKS 01/05/16 PAY page 84 12l30/15 1:10 PM Page 11 Account Comments DEPT Descr Amount E 01-4131-070-70 JAN 2016 TERM LIFE & ST DISB PREMIUM Parks & Recreation $231.25 E 01-4131-050-50 JAN 2016 TERM LIFE & ST DISB PREMIUM Road & Bridges $301.05 E 01-4131-020-20 JAN 2016 TERM LIFE & ST DISB PREMIUM Police $494.21 E 01-4131-110-10 JAN 2016 TERM LIFE & ST DISB PREMIUM Administration $292.88 Search Name SUN LIFE $2,929.36 Search Name TRI COUNTY ASSOCIATION E 01-4404-020-20 2016 MEMBERSHIP Search Name TRI COUNTY ASSOCIATION Search Name TWIN CITIES OCCUPATIONA� H�TH G 01-2010 MEDICAL TESTS - PD G 01-2010 MEDICAI TESTS - PW Search Name TWIN CITIES OCCUPA?IONAI HITH Search Name U. S. BANK G 01-2010 G 01-2010 G OS-2010 G 01-2010 G 08-2010 G 08-2010 G 01-2010 G 10-2010 G 01-2010 G 01-2010 G 01-2010 Search Name U. S. BANK Search Name ULINE G 01-2010 Search Name ULINE Search Name US POSTAL SERVICE E 01-4268-650-10 E 15-4318-060-60 Search Name US POSTAL SERVICE Search Name VERIZON WIRELESS G 01-2010 G 05-2010 G 15-2010 Search Name VERIZON WIREIESS MEEfING SUPPLIES SEMINAR REGISTRATION - J. BOLAND RECYCLING DISPOSAL - CITY HALL OPERATING SUPPLIES - PD HAZ MAT DISPOSAL - CITY HALL CLEANING SUPPILES - CITY HALL SEMINAR REGISTRATION - L. PEfSCHEL PICKLEBALL SUPPLIES SEMINAR REGISTRAliON - M. MCNEILL WNFERENCE REGISTRATION - N. WALL PARK BENCH PLATES REI5SUE CK # 087713 2016 POSTAL PERMITS 2016 POSTAL PERMITS NOV 2015 CELI SERVICE NOV 2015 CELL SERVICE NOV 2015 CELL SERVICE Search Name VERIZON WIRELESS - LERT B G 01-2010 SMS SERVICE - PD Search Name VERIZON WIRELE5S - LERT B Search Name WALLGREN, SLOAN G 01-2010 Search Name WALLGREN, SLOAN TUITION REIMB. - S. WALLGREN Search Name WALLRAFF ELECTRIC CO. G 08-2010 B�DG REPAIRS - CTTY HALL Search Name WALLRAPF ELECTRIC CO. Police Administration Utility Enterprise $75.00 $75.00 $375.00 $110.00 $485.00 $54.26 $75.00 $45.77 $61.28 $89.71 $29.85 $65.00 $70.55 $65.00 $215.00 $35.10 $806.52 $99.16 $99.16 $225.00 $225.00 $450.00 $1,997.30 $153.42 $51.14 $2,201.86 $100.00 $100.00 $1,943.22 $1,943.22 $177.00 $177.00 CITY OF MENDOTA HEIGHTS Claims Lisfi SYSTEM CHECKS 01/05/16 PAY page 85 12/30/15 1:10 PM Page 12 Account Comments DEPT Descr Amount Search Name WINFIELD SO�UTIONS, LLC G 45-2010 CHEMICHALS - PAR3 G 45-2010 CHEMICHALS - PAR3 G 45-2010 CHEMICHALS - PAR3 Search Name WINFIELD SOLUTIONS, LLC Search Name ZAHL-PE('ROLEUM MAINT. C0. G 01-2010 FUEL PUMPS REPAIR G 15-2010 FUEL PUMPS REPAIR Search Name ZANL-PEf'RO�EUM MAINT. CO. Search Name ZOHO CORPORATiON E 01-4301-114-14 2016 SOFfWARE SUBSCRIPTION Search Name ZOHO CORPORATION $409.59 -$28.09 $416.32 $797.82 $327.50 $163.75 $491.25 Info Tech $195.00 $195.00 $191,241.13 2015 Licensing List for C'ity C'ouncil Type �'ontractor Name Excavating Bohn Well Drilling Company Hobs Excavating, Inc page 86 Monday, December 28, 2015 Page 1 of 1 page 87 i1Cl Vict�ora Curve , Mendata He;ghts� MN 5511d 651.452.1850 phone J 651.452.8940 fax � evww.mendota-heights.com _ � � � � Cirv aF MEN�O�A H�fGH�� DATE: TO: FROM: SUBJECT: January 5, 2016 Mayor, City Council and City Administratar Tamara Schutta Assistant to the City Administrator/HR Coordinator 2016-2017 LELS Local #76 Labor Contract INTRODUCTION: The City Council is asked to ratify a two-year labor contract with Law Enfarcement Labor Services Inc., which represents Police Officers. BACKGROUND Attached far your review and consideration is the 2016 — 2017 contract between the City of Mendota Heights and the Law Enforcement Labor Services, Inc. Local #76 (LELS) union for which there is a tentative agreement. The 2016 — 2017 LELS contract is consistent with the direction which staff received from the City Council. Highlights include a 2.5°/o cost of living adjustment in both 2016 and 2017. In addition, the City's contribution to health insurance for 2016 will be $1,452 and a reopener for 2017. LELS Contract The changes to the LELS 2016 — 2017 contract include: 1. ARTICLE XVI INSURANCE The EMPLOYER will cont�ibute up to a maximum of one thousand four hundred fifty two dollars ($1,452) per month toward health, dental, long term disability, short term disability, and term life, (up to $S0, 000) insurance for 2016. There will be a reopene� for 2017 insurance language. If any City of Mendota Heights employee group is awarded a higher amount in 2017 the UNIONMEMBERS shall receive the higher amount. 2. Article XXII, Wages — A 2.5% cost of living adjustment for 2016 and 2.5% cost of living adjustment for 2017. Start (ls` six months) (2n� six months) 2nd year 3rd year After 36 months of 1/1/2016 $4823 $5103 $5518 $5916 $6318 continuous employment 1/1/2017 $4944 $5231 $5656 $6064 $6476 3. Article XXIV, Holidays — One (1) floating holiday will be included in the sc�°iea�ul88 The floating holiday is not eligible for carry-over or monetary compensation. The LELS members have voted to approve their tentative contract. BUDGETIMPACT The contract costs are included in the 2016 city budget. RECOMMENDATION We recommend that a motion should approved to ratify the proposed two-year contract. It requires a simple majority vote of the City Council. ACTION REQUIRED If the Council concurs, it should, by motion approve the 2016 — 2017 labor agreement between the City of Mendota Heights and LELS Loca176. page 89 MASTER LABOR AGREEMENT CITY OF MENDOTA HEIGHTS AND LAW ENFORCEMENT LABOR SERVICES INC. (Local #76) January 1, 2016 �8�4— December 31, 2017�� Table of Contents ARTICLE I PURPOSE OF AGREEMENT ARTICLE II RECOGNITION ARTICLE III DEFINITIONS ARTICLE IV EMPLOYER SECURITY ARTICLE V EMPLOYER AUTHORITY ARTICLE VI UNION SECURITY ARTICLE VII EMPLOYEE RIGHTS GRIEVANCE PROCEDURE ARTICLE VIII SAVINGS CLAUSE ARTICLE IX SENIORITY ARTICLE X DISCIPLINE ARTICLE XI WORK SCHEDULES ARTICLE XII OVERTIME ARTICLE XIII COURT TIME ARTICLE XIV CALL BACK TIME ARTICLE XV WORKING OUT OF CLASSIFICATION ARTICLE XVI INSURANCE ARTICLE XVII STANDBY ARTICLE XVIII UNIFORMS ARTICLE XIX INJURY ON DUTY ARTICLE XX LONGEVITY AND EDUCATIONAL INCENTIVE ARTICLE XXI WAIVER ARTICLE XXII WAGE RATES (MONTHLY BASE RATE) ARTICLE XXIII VACATIONS ARTICLE XXIV HOLIDAYS ARTICLE XXV PERSONAL LEAVE/EXTENDED DISABILITY PROTECTION SICK LEAVE ARTICLE XXVI FALSE ARREST INSURANCE ARTICLE XXVII TRAINING ARTICLE XXVIII FIELD OFFICER TRAINING PAY ARTICLE XXIX DURATION page 90 2 2 2 3 3 4 4 7 7 8 8 9 9 10 10 10 10 10 11 11 12 13 13 13 14 15 15 15 15 page 91 MASTER LABOR AGREEMENT CITY OF MENDOTA HEIGHTS AND LAW ENFORCEMENT LABOR SERVICES, INC. ARTICLE I PURPOSE OF AGREEMENT This AGREEMENT is entered into as of �-�= 1-1-2016 between the City of Mendota Heights, hereinafter called the EMPLOYER, and the Law Enforcement Labor Services, Inc., hereinafter called the UNION. It is the intent and purpose of this AGREEMENT to: 1.1 Establish procedures for the resolution of disputes concerning this AGREEMENT interpretation and/or application; and 1.2 Place in written form the parties' agreement upon terms and conditions of employment for the duration of this AGREEMENT. ARTICLE II RECOGNITION 2.0 The EMPLOYER recognizes the UNION as the exclusive representative, under Minnesota Statutes, Chapter 179A for all police personnel in the following job classifications: POLICE PATROL OFFICER INVESTIGATOR SCHOOL RESOURCE OFFICER 2.2 In the event the EMPLOYER and the UNION are unable to agree as to the inclusion or exclusion of a new or modified job class, the issue shall be submitted to the Bureau of Mediation Services for determination. ARTICLE III DEFINITIONS 3.1 UNION: Law Enforcement Labor Services, Inc. 3.2 UNION MEMBER: A member of the Law Enforcement Labor Services, Inc. 3.3 EMPLOYEE: A member of the exclusively recognized bargaining unit. 3.4 DEPARTMENT: The Mendota Heights Police Department. 2 page 92 3.5 EMPLOYER: The City of Mendota Heights. 3.6 CHIEF: The Chief of the Mendota Heights Police Department. 3.7 UNION OFFICER: Officer elected or appointed by the Law Enforcement Labor Services, Inc. 3.8 INVESTIGATOR/DETECTIVE: An employee specifically assigned or classified by the EMPLOYER to the job classification and/or job position of INVESTIGATOR/DETECTIVE. 3.9 OVERTIME: Work perFormed at the express authorization of the EMPLOYER in excess of the employee scheduled shift. 3.10 SCHEDULED SHIFT: A consecutive work period including rest breaks and a lunch break. 3.11 REST BREAKS: Periods during the SCHEDULED SHIFT during which the employee remains on continual duty and is responsible for assigned duties. 3.12 LUNCH BREAKS: A period during the SCHEDULED SHIFT during which the employee remains on continual duty and is responsible for assigned duties. 3.13 STRIKE: Concerted action in failing to report for duty, the willful absence from one position, the stoppage or work, slow-down, or abstinence in whole or in part from the full, faithful and for the purposes of the duties of employment for the purposes of inducing, influencing or coercing a change in the conditions or compensation of the rights, privileges or obligations of employment. ARTICLE IV EMPLOYER SECURITY 4.1 The UNION agrees that during the life of this AGREEMENT that the UNION will not cause, encourage, participate in or support any strike, slow-down or other interpretation of or interference with the normal functions of the EMPLOYER. ARTICLE V EMPLOYER/AUTHORITY 5.1 The EMPLOYER retains the full and unrestricted right to operate and manage the workforce, facilities and equipment; to establish functions and programs; to set and amend budgets; to determine the utilization of technology; to establish and modify the organizational structure; to select, direct, and determine the number of personnel; to establish work schedules, and to perform any inherent managerial function not specifically limited by this AGREEMENT. page 93 5.2 Any term and condition of employment not specifically established or modified by the AGREEMENT shall remain solely within the discretion of the EMPLOYER to modify, establish or eliminate. ARTICLE VI UNION SECURITY 6.1 The EMPLOYER shall deduct from the wages of employees who authorize such a deduction in writing an amount necessary to cover monthly UNION dues. Such monies shall be remitted as directed by the UNION. 6.2 The UNION may designate employees from the bargaining unit to act as a Steward and an alternate and shall inform the EMPLOYER in writing of such choice and changes in the position or steward and/or alternate. 6.3 The EMPLOYER shall make space available on the employee bulletin board for posting UNION notice(s) and announcement(s). 6.4 The UNION agrees to indemnify and hold the EMPLOYER harmless against any and all claims, suits, orders, or judgments brought or issued against the EMPLOYER as a result of any action taken or not taken by the EMPLOYER under the provisions of this Article. ARTICLE VII EMPLOYEE RIGHTS GRIEVANCE PROCEDURE 7.1 DEFINITION OF A GRIEVANCE A grievance is defined as a dispute or disagreement as to the interpretation or application of the specific terms and conditions of this AGREEMENT. 7.2 UNION REPRESENTATIVES The EMPLOYER will recognize REPRESENTATIVES designated by the UNION as the grievance representatives of the bargaining unit having the duties and responsibilities established by this ARTICLE. The UNION shall notify the EMPLOYER in writing of the names of such UNION REPRESENTATIVES and of their successors when so designated as provided by 6.2 of this AGREEMENT. 7.3 PROCESSING OF A GRIEVANCE It is recognized and accepted by the UNION and the EMPLOYER that the processing of grievances as hereinafter provided is limited by the job duties and responsibilities of the EMPLOYEES and shall therefore be accomplished � page 94 during normal working hours only when consistent with such EMPLOYEE duties and responsibilities. The aggrieved EMPLOYEE and a UNION REPRESENTATIVE shall be allowed a reasonable amount of time without loss of pay when a grievance is investigated and presented to the EMPLOYER during normal working hours provided that the EMPLOYEE and the UNION REPRESENTATIVE have notified and received the approval of the designated supervisor who has determined that such absence is reasonable and would not be detrimental to the work programs of the EMPLOYER. 7.4 PROCEDURE Grievances, as defined by Section 7.1, shall be resolved in conformance with the following procedure: Step 1- An EMPLOYEE claiming a violation concerning the interpretation or application of this AGREEMENT shall, within twenty- one (21) calendar days after such alleged violation has occurred, present such grievance to the EMPLOYEE supervisor as designated by the EMPLOYER. The EMPLOYER-designated representative will discuss and give answer to such Step 1 grievance within ten (10) calendar days after receipt. A grievance not resolved in Step 1 and appealed to Step 2 shall be placed in writing setting forth the nature of the grievance, the facts on which it is based, the provision or provisions of the AGREEMENT allegedly violated, the remedy requested, and shall be appealed to Step 2 within ten (10) calendar days after the EMPLOYER-designated representative final answer in Step 1. Any grievance not appealed in writing to Step 2 by the UNION within ten (10) calendar days shall be considered waived. Step 2- If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 2 representative. The EMPLOYER designated representative shall give the UNION the EMPLOYER Step 2 answer in writing within ten (10) calendar days after receipt of such Step 2 grievance. A grievance not resolved in Step 2 may be appealed to Step 3 within ten (10) calendar days following the EMPLOYER-designated representative final Step 2 answer. Any grievance not appealed in writing to Step 3 by the UNION within ten (10) calendar days shall be considered waived. Step 3- If appealed, the written grievance shall be presented by the UNION and discussed with the EMPLOYER-designated Step 3 representative The EMPLOYER-designated representative shall give the UNION the EMPLOYER answer in writing within ten (10) calendar days following the EMPLOYER-designated representative receipt of Step 3 appeal. Any grievance not appealed in writing to Step 4 by the UNION within ten (10) calendar days shall be considered waived. page 95 Step 4- A grievance unresolved in Step 3 and appealed to Step 4 by the UNION shall be submitted to arbitration subject to the provisions of the Public Employment Labor Relations Act of 1971. The selection of an arbitrator shall be made in accordance with the Rules Governing the Arbitration of Grievances as established by the Bureau of Mediation Services. 7.5 ARBITRATOR AUTHORITY A. The arbitrator shall have no right to amend, modify, nullify, ignore, add to, or subtract from the terms and conditions of this AGREEMENT. The arbitrator shall consider and decide only the specific issue(s) submitted in writing by the EMPLOYER and the UNION, and shall have no authority to make a decision on any other issue not so submitted. B. The arbitrator shall be without power to make decisions contrary to, or inconsistent with, or modifying or varying in any way the application of laws, rules, or regulations having the force and effect of law. The arbitrator decision shall be submitted in writing within thirty (30) days following close of the hearing or the submission of briefs by the parties, whichever be later, unless the parties agree to an extension. The decision shall be binding on both the EMPLOYER and the UNION and shall be based solely on the arbitrator interpretation or application of the express terms of this AGREEMENT and to the facts of the grievance presented. C. The fees and expenses for the arbitrator services and proceedings shall be borne equally by the EMPLOYER and the UNION provided that each party shall be responsible for compensation its own representatives and witnesses. If either party desires a verbatim record of the proceedings, it may cause such a record to be made, providing it pays for the record. If both parties desire a verbatim record of the proceedings, the cost shall be shared equally. 7.6 WAIVER If a grievance is not presented within the time limits set forth above, it shall be considered waived. If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the EMPLOYER last answer. If the EMPLOYER does not answer a grievance or an appeal thereof within the specified time limits, the UNION may elect to treat the grievances as denied at that step and immediately appeal the grievance to the next step. The time limit in each step may be extended by mutual written agreement of the EMPLOYER and the UNION in each step. :� page 96 ARTICLE VIII SAVINGS CLAUSE This AGREEMENT is subject to the laws of the United Stated, the State of Minnesota, and the City of Mendota Heights. In the event any provision of this AGREEMENT shall be held to be contrary to law by a court of competent jurisdiction from whose final judgment or decree to appeal has been taken within the time provided, such provisions shall be voided. All other provisions of this AGREEMENT shall continue in full force and effect. The voided provision may be renegotiated at the written request of either party. ARTICLE IX SENIORITY 9.1 Seniority shall be determined by the employee length of continuous employment with the Police Department and posted in an appropriate location. Seniority rosters may be maintained by the Chief on the basis of time in grade and time within specific classifications. 9.2 During the probationary period a newly hired or rehired employee may be discharged at the sole discretion of the EMPLOYER. During the probationary period, a promoted or reassigned employee may be replaced in his previous position at the sole discretion of the EMPLOYER. 9.3 A reduction of work force will be accomplished on the basis of seniority. Employees shall be recalled from layoff on the basis of seniority. An employee on layoff shall have an opportunity to return to work within two years of the time of this layoff before any new employee is hired. 9.4 Senior employees will be given preference with regard to transfer, job classification, assignments and promotions when the job relevant qualifications of employees are equal. 9.5 Senior qualified employees shall be given shift assignment preference after eighteen (18) months of continuous full-time employment. A shift bidding shall be posted annually. 9.6 One continuous vacation period shall be selected on the basis of seniority until March 15'" of each calendar year. ARTICLE X DISCIPLINE 10.1 The EMPLOYER will discipline employees for just cause only. Discipline will be in one or more of the following forms: 7 page 97 a. Oral reprimand b. Written reprimand c. Suspension d. Demotion; or e. Discharge 10.2 Suspensions, demotions and discharges will be in written form. 10.3 Written reprimands, notices of suspension, and notices of discharge which are to become part of an employee personnel files shall be read and acknowledged by signature of the employee. Employees and the UNION will receive a copy of such reprimands and/or notices. 10.4 Employees may examine their own individual personnel files at reasonable times under the direct supervision of the EMPLOYER. 10.5 Employees will not be questioned concerning an investigation of disciplinary action unless the employee has been given an opportunity to have a UNION representative present at such questioning. 10.6 Grievance relating to this ARTICLE shall be initiated by the UNION in Step 3 of the grievance procedure under ARTICLE VI I. ARTICLE XI WORK SCHEDULES 11.1 The normal work year is two thousand and eighty hours (2080) to be accounted for by employee through: a. Hours worked on assigned shifts b. Holidays. c. Assigned training. d. Authorized leave time. 11.2 Holidays and authorized leave time are to be calculated on the basis of the actual length of time of the assigned shifts. 11.3 Nothing contained in this or any other Article shall be interpreted to be a guarantee of a minimum or maximum number of hours the EMPLOYER may assign employees. ARTICLE XII OVERTIME 12.1 Employees will be compensated at one and one-half (1-1/2) times the employee regular base pay rate for hours worked in excess of the employee page 98 regularly scheduled shift. Changes of shift do no qualify an employee for overtime under this Article. 12.2 Overtime will be distributed as equally as practicable. 12.3 Overtime refused by employees will for record purposes under article 12.2 be considered as unpaid overtime worked. 12.4 For the purpose of computing overtime compensation, overtime hours shall not be pyramided, compounded or paid twice for the same hours worked. 12.5 Overtime will be calculated to the nearest fifteen (15) minutes. 12.6 Employees have the obligation to work overtime or call back if requested by the EMPLOYER unless unusual circumstances prevent the employee from so working. 12.7 An employee may choose to receive compensatory time as compensation for overtime hours at the rate of 1.5 hours for each hour worked. The maximum allowable balance of such hours carried into the next calendar year shall be one hundred (100) hours. The EMPLOYER may cash out an employee balance in excess of the 100 hours maximum. 12.8 An employee may cash out any portion of their compensatory time balance the second pay period in May and November if requested in writing with the submission of the employee time sheet. ARTICLE XIII COURT TIME 13.1 An employee who is required to appear in Court during his scheduled off-duty time shall receive a minimum of three (3) hours pay at one and one half (1-1/2) times the employee base pay rate. An extension or early report to a regularly scheduled shift for Court appearances does not qualify the employee for the three (3) hour minimum. 13.2 An employee who is not notified of the cancellation of a scheduled court appearance by 4:00 pm the previous business day shall receive a minimum of two and one-half (2-1/2) hours of pay at one and one-half (1-1/2) times the employee base pay rate. ARTICLE XIV CALL BACK TIME An employee who is called to duty during his scheduled off-duty time shall receive a minimum of two (2) hours pay at one and one-half (1-1/2) times the employee base 7 page 99 pay rate. An extension or early report to a regularly scheduled shift does not qualify the employee for the two (2) hour minimum. ARTICLE XV WORKING OUT OF CLASSIFICATION Employees assigned by the EMPLOYER to assume the full responsibilities and authority of a higher job classification shall receive the salary schedule of the higher classification for the duration of the assignment. ARTICLE XVI INSURANCE The EMPLOYER will contribute up to a maximum of one thousand four hundred fifty two dollars 1 452 per month toward health, dental, long term disability, short term disability, and term life, (up to $50,000) insurance for�-9�42016. T"o �m^'^„or ,^,;" innrooco in on �mn� in� r�n� tn ovr+oor! fivo r�orron+ /FD%\ fnr �n� tiThere will be a reopener for 2017 insurance lanquaqe. If any City of Mendota Heights employee group is awarded a higher amount in �-8��2017 the UNION MEMBERS shall receive the higher amount. ARTICLE XVII STANDBY Employees required by the EMPLOYER to standby shall be paid for such standby time at the rate of one hour pay for each hour on standby. An employee shall be considered to be in standby status only if he or she is expressly directed to serve in such capacity by the Chief of Police or his designee. ARTICLE XVIII UNIFORMS 18.1 The EMPLOYER shall provide required uniform and equipment items. Each employee shall also receive a maximum of three hundred ($300) dollars annual reimbursement for cleaning and maintenance of uniforms. Reimbursement shall be upon presentation of receipts for cleaning and maintenance services from any cleaners. 18.2 The EMPLOYER shall reimburse the INVESTIGATOR/DECTECTIVE for clothing and equipment purchases up to eight hundred dollars ($800) per year. ARTICLE XIX INJURY ON DUTY 10 page 100 Employees injured during the perFormance of their duties for the EMPLOYER and thereby rendered unable to work for the EMPLOYER will be paid the difference between the employee regular pay and Worker Compensation insurance payments for a period not to exceed one hundred twenty (120) working days per injury, not charged to the employee vacation, sick leave or other accumulated paid benefits. ARTICLE XX LONGEVITY AND EDUCATIONAL INCENTIVE Effective July 1, 1975, the following terms and conditions are effective: 20.1 After four (4) years of continuous employment, each employee shall choose to be paid three percent (3%) of the employee base rate or supplementary pay based on educational credits as outlined in 20.6 of this ARTICLE. 20.2 After eight (8) years of continuous employment, each employee shall choose to be paid supplementary pay of five percent (5%) of the employee base rate or supplementary pay based on educational credits as outlined in 20.6 of this ARTICLE. 20.3 After twelve (12) years of continuous employment, each employee shall choose to be paid supplementary pay of seven percent (7%) of the employee base rate or supplementary pay based on educational credits as outlined in 20.6 of this ARTICLE. 20.4 After sixteen (16) years of continuous employment, each employee shall choose to be paid supplementary pay of nine percent (9%) of the employee base rate or supplementary pay based on educational credits as outlined in 20.6 of this ARTICLE. 20.5 Employees may choose supplementary pay either for length of service or for educational credits no more often than once every twelve (12) months. 20.6 Supplementary pay based on educational credits will be paid to employees after twelve (12) months of continuous employment at the rate of: Education Credits Percentage Pay Terms of college quarter credits Increment. 45-89 3% 90-134 5% 135-179 7% 180 plus or a four year degree 9% Master Degree 12% Not all courses are to be eligible for credit, prior to obtaining a four-year degree. Courses receiving qualifying credits prior to obtaining a four-year degree must be job related. Job related courses, plus those formally required 11 page 101 to enter such courses shall be counted. The EMPLOYER shall determine which courses are job related. All courses taken toward a degree shall apply once a four-year degree from an accredited college is obtained. C.E.U. (Continuing Education Credits) in job related seminars, short courses, institutes, etc. shall not apply toward educational incentive unless they have been converted to college credits and applied toward a degree through an accredited college. ARTICLE XXI WAIVER 21.1 Any and all prior agreements, resolutions, practices, policies, rules and regulations regarding terms and conditions of employment, to the extent inconsistent with the provisions of this AGREEMENT, are hereby superseded. 21.2 The parties mutually acknowledge that during the negotiations, which resulted in this AGREEMENT, each had the unlimited right and opportunity to make demands and proposals with respect to any term or condition of employment not removed by law from bargaining. All agreements and understandings arrived at by the parties are set forth in writing in this AGREEMENT for the stipulated duration of this agreement. The EMPLOYER and the UNION each voluntarily and unqualifiedly waive the right to meet and negotiate regarding any and all terms and conditions of employment referred to or covered in this AGREEMENT or with respect to any term or condition of employment not specifically referred to or covered by this AGREEMENT, even though such terms or conditions may not have been within the knowledge or contemplation of either or both of the parties at the time this contract was negotiated or executed. ARTICLE XXII WAGE RATES (MONTHLY BASE RATE) 22.1 Monthly Base Rate of Pay Start (1St six months) (2nd six months) 2nd year 3rd year After 36 months of continuous employment 12 ''��.;i^''^ ''�''�'��1/1/2016 1/1/2017 �$4,��'' $4,—?��$4823 $4944- , , $5103 $5231 �$5,�" Q�,�� $5518 $5656 ��-5,��' $�7-?T $5916 $6064 $6,�^'' $6,� $6318 $6476 At 240 months (total department service) page 102 �::-.�-=��:�To.�� • � � '� • • 1 *If any City of Mendota Heights employee group receives more than a�-92.5% cost of living adjustment in_�9-�� 2017, UNION MEMBERS shall receive the same percentage increase as the group receiving the highest increase. 22.2 An investigator shall receive supplemental pay in the amount of three hundred thirty-five ($335) per month in addition to the above rates. 22.3 A School Resource Officer shall receive supplemental pay in the amount of two hundred fifteen ($215) per month in addition to the above rates. ARTICLE XXIII VACATIONS Time accrued according to the following schedule: 0-5 years of service 10 days per year 6-10 years of service 15 days per year Over 10 years of service One additional day per year, not to exceed 20 days. Accrued vacation shall be used in the year following the year which said time is earned. Employees may accrue vacation leave not to exceed a maximum of two hundred hours (200). No employees shall be permitted to waive vacation for the purpose of receiving double pay. ARTICLE XXIV HOLIDAYS Each employee shall be granted a total of eleven (11) paid holidays. Effective January 1, 1994 holiday leave time will be accounted for in a separate holiday leave bank and shall not accumulate from year to year. Any holiday leave time remaining in the employee holiday leave bank on December 31 shall be paid to the employee at their then current hourly rate. If an employee works on a legal holiday, he shall be granted 1/2 hours compensatory time for each hour worked, in addition to the holiday pay. Each emplovee shall be granted one floatinq holiday, with the provision that it must be used or scheduled to be used by November 1 durinq the current calendar year. The Floatinq Holiday is not eliqible for carry-over or monetary compensation. ARTICLE XXV PERSONAL LEAVE/EXTENDED DISABILITY PROTECTION SICK LEAVE 13 page 103 25.1 PERSONAL LEAVE: Beginning January 1, 1990, all permanent full-time employees shall accrue personal leave at the rate of four (4) hours per month, to a maximum of 320 hours. Personal leave shall be available for use without restriction, except by prior approval of the supervisor. An employee shall not be allowed to use more than twenty (20) consecutive personal days, or a combination of twenty (20) consecutive personal and vacation days, without prior approval of the City Council. Each December 1, any employee with an accrued Personal Leave balance in excess of 320 hours may convert the excess hours at the rate of 50°/o, to either additional cash compensation, or additional vacation time. The compensation will be made, or the extra vacation credited, with the second payroll in December. Each employee may convert up to 20 hours per year of personal leave into a post retirement health savings plan that the union as a whole agrees to participate in. Upon separation, employees will be compensated for any unused Personal Leave balance. 25.2 EXTENDED DISABILITY PROTECTION: Beginning January 1, 1991, all permanent full-time employees shall accrue extended disability leave at the rate of four (4) hours per month, to a cumulative maximum of 640 hours. Extended disability protection is available for use on the first day of a personal illness, and thereafter, or anytime for a work-related illness or injury. Employees are to keep their supervisor informed of their condition. The supervisor may require a letter or report from the attending physician. Claiming extended disability leave when physically fit may be cause for disciplinary action, including transfer, demotion, suspension or dismissal. In cases of extreme emergency involving employees with a record of meritorious service, who through serious or protracted illness have used up all accumulated personal leave, extended disability leave, vacation leave and compensatory time off, an extension of extended disability leave beyond the maximum provided in this resolution may be granted by the City Council. The resultant deficit will be repaid promptly through application of future personal and extended disability leave accruals. ARTICLE XXVI FALSE ARREST INSURANCE The City will provide a policy to cover the employee for false arrest cases. 14 page 104 ARTICLE XXVII TRAINING 27.1 The EMPLOYER shall be responsible for providing all training required by the P.O.S.T. Board to maintain license as a Certified Police Officer, and shall pay employees for all time spent in such training at the applicable rate. 27.2 The EMPLOYER will allow employees to attend such other job-related training programs as may be mutually agreed upon by the EMPLOYER and individual employees. Employees scheduled to work during such a training session will be allowed time off without loss of pay for attendance and those attending during non-scheduled hours will be allowed compensatory time off at straight time for time spent in training. 27.3 The EMPLOYER shall reimburse employees for all reasonable costs incurred in obtaining training, including but not limited to, registration and license fees, mileage, and for sessions outside of the seven county Twin Cities metropolitan area, lodging and meals. 27.4 All training activities shall be given prior approval by the Police Chief. ARTICLE XXVIII FIELD TRAINING OFFICER PAY The EMPLOYER shall compensate an EMPLOYEE assigned field training officer (FTO) duties for one additional hour per shift when engaged in these duties. The time earned shall be compensated at one and one-half (1-1/2) times the employee hourly base rate. ARTICLE XXIX DURATION This AGREEMENT shall be effective as of January 1, �42016and shall remain in full force and effect until the thirty-first day of December, �� 2017. FOR THE CITY OF MENDOTA HEIGHTS Mayor City Administrator City Clerk Date Date Date FOR LAW ENFORCEMENT LABOR SERVICES, INC. 15 Business Agent Steward Steward 16 Date Date Date page 105 � r � m DATE: TO: FROM: SUBJECT: CITY OF MERIDOTA HEIGHT� BACKGROUND page 106 ii I�_tc�� :r�.� � ��I,[:�F cn;�.Nl'• ��',l� 651.a52.1850 phone � 651.452.89a0 fax � www.mendota-heighis.com , January 5, 2016 Mayor, City Council and City Administrator John R. Mazzitello, PE, PMP, MBA — Public Works Director/City Engineer Presentation — Structure Crossing Alternative Recommendation for the Mendota-Lebanon Hills Greenway Pedestrian Crossing of Highway 110 As part of the Mendota-Lebanon Hills Greenway Master Plan, Dakota County has received a grant from the Metropolitan Council to construct a grade-separated pedestrian crossing somewhere along Highway 110 between Highway 149 (Dodd Road) and Oak Street in Mendota Heights. The County has been analyzing alternative crossing structures for the eastern trail alignment that was approved by the County Board in December. If ultimately approved, this Dakota County project would be constructed in 2017 along with the Minnesota Department of Transportation (MnDOT) project to rehabilitate Highway 110. City staff has been participating in Project Management Team (PMT) meetings for the past several months, as Dakota County and MnDOT have been developing a variety of alternatives. The Dakota County Project Manager, Jacob Rezac, will be presenting the results of the analysis that has taken place during these meetings, and will provide to the Council the crossing structure alternative County Staff will be recommending to the County Board on January 12th Mr. Rezac will have some visual examples of the structural crossing types within his presentation. While this is a Dakota County driven project, Highway 110 is a MnDOT facility, and any rules, regulations, or standards applicable to MnDOT would be applicable to this proj ect. Council is being asked to ]isten to Mr. Rezac's presentation, ask questions, and summarize comments, concerns, and opinions. Staff will summarize those items in a letter to the County after the Council Meeting to assist County Staff with their presentation to the County Board. BUDGET IMPACT There are no proposed budgetary implications for the City of Mendota Heights at this time. The City supports additional funding from the State Bonding monies to go to finance crossing amenities as may be determined. RECOMMENDATION Staff recommends that the City Council hear Mr. Rezac's presentation and provide comments. While no formal action is needed for this item, City staff will be summarizing comments in a letter to be sent to Dakota County staff prior to their presentation to the County Board. � � � � CITY OF MENOOTA HECGHTS January 5 19 February 2 16 March _ 15 April 5 19 May 3 17 June 7 21 July 5 19 August 2 16 September 6 20 October 4 18 November 1 15 December 6 20 page 107 i�i��.: � r,o�r��. �•��e��+ 1��:��,t �-�� 7�.��s 651.452.1850 phone I 651.a52.8940 f�x ` 4v+r+w.mendota•heights.com , 2016 COUNCIL MEETING DATES Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:30 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Tuesday, 7:00 pm. Precinct Caucuses on March 15Y (No Public Meetings after 6pm) Delayed start due to Rosh Hashanah page 108 �c� �d i r�� °��e�,� i��,�,�� r r�� 651.452185�� E�hone � �51A52894�0 lax, ` www.mendota heights.com _ _ � � CITY OF M�N��TA H�I�HT� DATE: January 5, 2016 TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Appointment of Planning Commission and Airport Relations Commissioners COMMENT INTRODUCTION At the January 5t" City Council meeting, the Council will be asked to officially appoint, and reappoint individuals to serve on two of the three City advisory commissions. BACKGROUND One vacancy on the Planning Commission has been created by term limits for Mr. Ansis Viksnins. Staff and the City Council are grateful for his service to Mendota Heights. In anticipation of this vacancy, announcements of the open seat were made, and five individuals responded. Those five will be interviewed by the City Council prior to the regular City Council meeting on January 5tn Assuming a consensus is reached, an appointment to the vacant seat should be made at the January 5t" meeting. That will need to be done by resolution. Also included in the resolution will be the reappointment to new three year terms for seats held by Sally Lorberbaum of the Airport Relations Commission, and seats on the Planning Commission held by Litton Field, Jr., and Christine Costello. RECOMMENDATION Assuming a consensus has been reached by the Council regarding the Planning Commission vacancy, the Council should adopt the resolution appointing the one new commissioner, and reappointing three other commissioners. page 109 Please note that one other vacancy on the Parks and Recreation Commission will be considered during interviews to be held by the Council on February 5t". All of the Parks and Recreation appointments will be made at that meeting. ACTION REQUIRED If the Council concurs, it should, by motion, adopt Resolution 2016-7: A Resolution Appointing Advisory Commission Members Mark McNeill City Administrator page 110 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2016 - 07 A RESOLUTION APPOINTING ADVISORY COMMISSION MEMBERS WHEREAS, the City Council of the City of Mendota Heights benefits from the active participation of citizens in our advisory commissions; and WHEREAS, the City Council recognizes the excellent service provided by the following commission members/representatives whose terms expire in January 2016. WHEREAS, the City Council interviewed five candidates far a vacancy that exists on the planning commission for a term starting in February 2016; and NOW THEREFORE, BE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota that the following commissioners are reappointed to three- year terms, starting February 2016 and expiring January 2019: Sally Lorberbaum, Airport Relations Commission Christine Costello, Planning Commission Litton Field, Jr., Planning Commission BE IT FURTHER RESOLVED that the Mendota Heights City Council does hereby appoint the following resident to the planning commission: (Insert name) 2/1 /2016-1 /31 /2019 Planning Commission Adopted by the City Council of the City of Mendota Heights this Sth day of January, 2016. CITY COUNCIL CITY OF MENDOTA HEIGHTS Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk i1Cl Vict�or�a Curve , Mendata He;ghts� MN 5511a 651.452.1850 phone J 651.452.8940 fax � evww.mendota-heights.com _ � � � � Cirv aF MEN�O�A H�fGH�� DATE: January 5, 2016 TO: Mayor, City Council and City Administrator FROM: Tamara Schutta, Assistant to the City Administrator/HR Coordinator SUBJECT: Designation of Acting Mayor BACKGROUND Minnesota State Statute 412.121 requires the city to appoint an acting mayor at the first city council meeting of each year. The acting mayor shall perform the duties of the mayor during the disability or absence of the mayor from the city or in event of vacancy in the office of the mayor, until such time a successor has been appointed. The acting mayor is selected at the will of the city council with no established pattern. The past eight years the acting mayor position for the City of Mendota Heights has been held by the following councilmembers: 2015: Liz Petschel 2014: Liz Petschel 2013: Liz Petschel 2012: Jack Vitelli 2011: Jack Vitelli 2010: Jack Vitelli 2009: Mary Jeanne Schneeman 2008: Ultan Duggan 2007: Sandra Krebsbach BUDGETIMPACT Not applicable. RECOMMENDATION Staff recommends the council make a motion to name a councilmember as the acting mayor for 2016. This action requires a majority vote. page 56 �c� �d _, �� °� e�,� i�� r�� 651.452185�J phone � �51.452894�0 lax ` www.mendota heights.com _ _ � � CITY OF M�N��TA H�l�HTS DATE: January 4, 2016 TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: Engineering Department Study COMMENT: INTRODUCTION The Council is asked to consider authorizing an study of the City's Engineering function and funding methodology by Craig L. Ebeling. BACKGROUND In November, the City Council discussed the then-recently-created vacancy in the Engineering Department, and whether that should be filled "as is" through filling with another Project Engineer; or filling the vacancy with a consulting employee, possibly in GIS. The direction was that staff should bring the subject back to the Council, and include a matrix of current job responsibilities within the Department. Staff has reviewed this issue since that time. Before filling the position, I believe a deeper look should be done now as to how the Department currently operates, what responsibilities it has, and how it might be structured to make the engineering function in Mendota Heights sustainable in the long run. Funding for the department now relies heavily on projects, and the work for those projects are done primarily in house. This financing model is unusual for a developed suburb. It may be better in the long term to transition to a model which is less reliant on fees, and one that also ensures that the engineering and maintenance tasks are being accommodated which are necessary for a suburb such as Mendota Heights. It would be beneficial to have someone knowledgeable about both engineering, and overall city operations to come in and look at our operation, and advise us as to how to best page 57 move forward with financing, function and the engineering staff—be they city employees and/or consultants. I believe that former Burnsville City Manager, and former consulting engineer Craig Ebeling would serve well in that capacity. He has provided a proposal (attached) which is very reasonably priced, which would allow for a very timely "big picture" look at engineering, and how the tasks of the vacant position should be accommodated. BUDGET IMPACT The proposed fee for performing this study is $2465. Payment for this can come from the 2016 Contingency line item in the Administration budget. RECOMMENDATION I recommend that the Council authorize that a study of the City's Engineering Department be done by Craig L. Ebeling. ACTION REQUIRED If the Council concurs it should take action at the January 5t" City Council meeting to approve the agreement with Craig L. Ebeling to perform an Engineering Function study for Mendota Heights. Mark McNeill City Administrator page 58 December 23, 2015 Craig L. Ebefing General iocal Government Consulting 2805 Crater Co�rt Burnsville, MN 55337 Email — crai 495� mail.com Web— http:�fcrai�4958.wix.comfcrai��ebelin� Telephone — 952-35G-68i2 Fax — 952-894-3338 Mark McNeill - City Administrator City of Mendota Neights 1101 Victoria Curve Mendota �ieights, MN 55118 Re: Reuiew of City Engineering Function dear Mr. McNeill: Thank you very much for considering us as a reso�rce in your angoing discussions regarding the best way to facilitaie the completion of necessary city infrastructure engineering tasks. It i� aur understanding that thFs discussian is prflmpted by the need to fiif a vacancy in the department. The vacancy present� an opportunity to reflect �n the nature af v�cant position and how it maghi b� filled with the presen� arrangement or a modified arrangem�nt. In order to ass�st in that discussion we propose to c4mp�ete the following data colfection arrd analysis tas�cs: 1. Re�iew of the Engineerir�� Departrneni Revenues and Expenditures budgets Z. Re�riew of City Organizational Chart especially relating to the Engineering Department and �ts interre�ations with ather departrnents �. Review of �ngineering bepartrnent Job i]escriptions 4. Review of charges made �y the Engineering Departmer�t ta other funds an� / or inter-fund transfers for s�rvices rendered by the Engineering Department 5. Review of ciata from the Minrtesota Department af Transportation regarding usage of consulting engine�rs as designated City Engin��rs for purposes of the Mu�icipal Sta#e Aid Street system funding G. Interview Discussion with Engineering Department Personnei 7. Interview Discussian vuith Finance Department Personnel 8. Int�rview Discussi�n with Administration department Personne! 9. Interr��ews with Mayor and Co�ncil M�mbers After data caliectian and analysis preparation of the following: 1. A discussion on present operatior�al madel a. worfc sco�e covered by existing staff b. revenue generated � page 59 c. departmenta! impaet on the G�neral Fund d. Other pertinent findings Identificati�n of potential options for changes addressing the foilowing: a. Is th� present st�ff-mix the most optimai in meeting the city's needs? b. Will there be changes in the �City's needs in this area gaing forward? c. 5hould the existing department be enlarged ar reduced to bQtter in�et the City's needs? d. Shauid the existing �ep�rtment be supplemenied wit� consultants? e, Should the present system of "charging out'" the casts relating to the engineering departmer�t be a+�ended? A written report detaiiing t�e findings ofi the work and a discussion se�sion with the Mayor and City Council reviewing t�e frndings. If the City deterrri9nes that our help wauld be beneficial we propose compensatian �t �ur standard rat� of $85.0� per hpur with a total cast ta the �ity not to �xceed $2,465.d4 as per th� attachet� detailed task sheet. T�ank you �ery much for ca�sidering �as as you er�ter inta these discussio�s. We would very muth lik� to be inuol�ed, S�ncerely, � � � � �\ �, � Craig L`Eb"eling Attachment: Task Listing —� City of IVlendota Weights - Review of Ciiy Engineering Function Accepted this day ofi , 2016 Mayor � City Administrator Task Listing - City of IVlendota Heights - Review o# City Engineering Fur�ction page 60 Task Re�iew of Engineering �ept. Expenses and #teVenue Budgets Review of Organizationa� Structure Review af Engineering Deparfrnent Job Ciestriptions Review of [�epartrnent Charges / Inter-fund Transfers Review af MN DOT MSAS Data re Usage of Consuitants In#er�ievu with Engineering Department Personnel Interview with Finance []epartment Personne� Inter+�iew with Adminisrration Department Personnel Interview Urith Council Persannel Recitation of Findings re �xisting 5tructure Identifieaiion of Potential Optians Repo�t Text Preparatian Preser�tation of Findings a� Counci! Work Shap % Meeting I�ours Rate 1.5 $ 1.0 $ 1.5 $ 2.4 $ 2.0 $ 2.0 $ 1.5 $ 1.5 $ 4.0 $ 2.0 $ 5.0 $ 3.0 $ 2.Q $ ��_oa $5.00 85.�0 85.(}fl 85.00 85 AO 85.00 85.�d 85.00 85.00 85.00 s�.oa 85.00 Amaur�t 127.5Q s�.oa 127.50 17Q.0�0 x70.0� 17Q.OQ 127.5� 127.50 340.00 ��o.aa 42�.00 2�s.ao 17D.f}fl TOTA� $ 2,465.QQ page 61 Qualifications and Proposal for the Organiza tional Stud y of the Mendota Heights Police Department For Mendota Heights, Minnesota ell . � � �� „ Submitted by McGrath COI�SUL�l'ING GROUP, ING. December, 2015 � �� McGrath Ci(}\tii'L`17!VG GROl�l'. Ii�C:. December 15, 2015 Mr. Mark McNeill, City Administrator City of Mendota Heights ll O1 Victoria Curve Mendota Heights, MN S S ll 8 Dear Mr. McNeill: page 62 McGrath Consulting Group, Inc. is pleased to submit a Statement of Qualifications and Proposal to conduct an Organizational Study of the Mendota Heights Police Department for the City of Mendota Heights, MN. McGrath Consulting Group, Inc. utilizes consultants that are highly skilled individuals with both educational credentials and work experiences in the areas outlined in this proposal. Our consultants have extensive experience and proven success in conducting police organization and management studies. As Senior Police Consultant, I will be the main point of contact and will coordinate this project. In the proposal I have detailed information on the consultants to be involved, as well as the scope of our work. Additional information can be obtained about our firm from our web site at www.mcgrathconsultin _.� com. However, the best source to determine the quality of our product is by contacting our references. We understand the importance of this project and look forward to the opportunity of working with you and your staff. If you have any questions or require additional information, please feel free to contact our office at 815-728-9111or me directly at 630-746-2651. Sincerely, �JLo�n �� Ron Moser, Senior Police Consultant McGrath Consulting Group, Inc. P.O. Box 190 Wonder Lake, IL 60097 ron(a�inc�rathconsultin .� (815) 728-91 ll corporate office (630) 746-2651 mobile phone McGrath Consulting Group, �nc. Page 2 page 63 Table of Contents EXECUTIVE SUMMARY ............................................................................................................ 4 DESCRIPTION OF COMPANY ................................................................................................... 5 SCOPE AND STUDY APPROACH .............................................................................................. 6 EXPERIENCE AND REFERENCES ............................................................................................ 7 KEY PERSONNEL EXPERIENCE ............................................................................................. 10 Chief Ronald Moser — Project Manager / Senior Police Consultant .................................... 10 Dr. Michael H. Hazlett — Data Analysis ............................................................................... 12 Dr. Victoria McGrath — Human Resources ........................................................................... 12 Sheriff Patrick Perez — Law Enforcement Consultant .......................................................... 14 Chief Mark Beckwith — Law Enforcement Consultant ......................................................... 15 PROJECTTIMELINE .................................................................................................................. 16 COSTPROPOSAL ....................................................................................................................... 16 McGrath Consulting Group, �nc. Page 3 page 64 EXECUTIVE SUMMARY The firm of McGrath Consulting Group, Inc. submits this proposal to conduct a Police Department Organizational Study for the City of Mendota Heights, Minnesota. Our firm utilizes a team concept to conduct this study. The team members are described in the section of the proposal entitled, "Key Personnel Experience". Our proposal includes a description of our firm, the scope and approach to the study, a list of professional references to contact, the professional biographies of the consultants for this study, a project timeline (subject to modification based on your needs), and study costs. McGrath Consulting Group, Inc. specializes in public sector consulting, predominately in the fields of public safety (police, fire, EMS) and human resource management. The principals of the company have over 50 years of public sector experience. McGrath Consulting employs approximately 27 staff inembers (principals, consultants, and clerical) that may be used on any study depending on the area of expertise required. Thus, the members of the consulting team are experienced police, human resource, and public safety professionals with proven records of positive results. They will provide excellent information that will allow you to move forward. McGrath Consulting Group, Inc. has conducted a number of police studies addressing opportunities to assure long term effectiveness and viability of high quality services for our clients. Our firm prides itself on its innovative recommendations that maximize police service in the most cost effective manner. McGrath Consulting Group, Inc. will deliver a draft report to your designated staff inembers. The intent of the draft report is to allow review of the document to assure that all areas outlined in the proposal have been addressed, the report is clear and concise, the consultants have not misinterpreted any data, and there are no obvious errors. The consultants will communicate with the parties on any issues that are identified in the draft review. Upon review of the draft report, the consultants will provide a pdf copy of the final McGrath Consulting Group, �nc. Page 4 page 65 report for reproduction. In the event the client requires hard bound copies, the firm will provide copies upon request for an additional cost matching our printing expense (receipt will be provided). Our coinpany will develop recommendations tailored to your needs. We are confident McGrath Consulting Group, Inc. can provide an independent professional organizational study to the City of Mendota Heights. DESCRIPTION OF COMPANY The firm of McGrath Consulting Group, Inc. is incorporated in the State of Illinois. The address of the corporate headquarters is P.O. Box 190, Wonder Lake, IL 60097. The office phone number is 815-728-9111. The e-mail addresses of the principals of the corporation, as well as our Senior Police Consultant, are listed below: Dr. Tim McGrath Dr. Victoria McGrath Ronald Moser, Senior Police Consultant mc grathph d(a� aol . c om victoriaphd(c� comcast. net ron(c�mc�rathconsultin .g com McGrath Consulting Group, Inc. was incorporated in May of 2000. The firm has been in business for over 15 years. Dr Tim McGrath is the CEO of the corporation. Our subsidiary company, McGrath Human Resources, was formed in September of 2012. Dr. Victoria McGrath is the CEO of our subsidiary company. The primary contact for this project is Senior Police Consultant, Ron Moser. His contact information is listed below: Ron Moser, Senior Police Consultant McGrath Consulting Group, Inc. P.O. Box 190 Wonder Lake, IL 60097 McGrath Consulting Group, �nc. Page 5 page 66 ron e,mcgrathconsultin .� (815) 728-9111 corporate o�ce (630) 746-2651 mobile phone SCOPE AND STUDY APPROACH Our Senior Police consultant, Ronald Moser, will serve as the Project Manager. He will be the main point of contact with you and your staf£ We approach this study as a team. In addition to our Project Manager, other team members, including Sheriff Pat Perez and Chief Mark Beckwith will participate in the onsite processes. Dr. Michael Hazlett will provide expertise in the analysis of data and information derived from documents and other reviews. His work will be completed offsite. Dr. Hazlett is a highly respected consultant related to data- driven analysis of staffing, deployment, and workloads. Dr. Victoria McGrath will serve to address all human resource matters. Her work will also be completed offsite. We clearly understand that this study is to focus on the practices of leadership, management, supervision, personnel, policies and procedures, and staffing. Additionally, we will assess the current culture and climate of the department and make recommendations. Our final report will address the current organization and operations of the department in relation to industry best practices and provide recommendations far improvement where appropriate. Furthermore, the report will provide information on the current state of employee issues related to internal culture and social issues. Our firm will complete this project within 90 days of contract approval. In the first month (January), our team will request documents be provided from the City of Mendota Heights for offsite review. We will begin analysis of documents and information provided. In month two (February), the consulting team will be onsite in Mendota Heights for four days. Day one will be arrival with an evening meeting with appropriate designated city staff to make introductions and obtain information. Days two and three will be full work days for team McGrath Consulting Group, �nc. Page 6 page 67 members who will conduct interviews, make observations, meet with staff inembers to clarify information received from documents and talk to identified stakeholders. Assuming availability of staff, consultants intend to interview all police department personnel, both sworn and civilian. Team members will depart on day four. The draft report will now be developed. In month three (March), our Project Manager, and other selected team consultants, will meet with you and selected staff to review the draft report. Any concerns regarding the draft report will be clarified and addressed through follow-up actions. Following this process the final report will be prepared and presented to the City. The manner in which the report is presented is to be determined by City ofiicials. EXPERIENCE AND REFERENCES The following references are listed as management study projects that are similar in scope as required by the City of Mendota Heights. Additional prior clients can be viewed on our webpage www.mcgrathconsultin _.� com under the tab "About" —"Clients" which now includes clients in 27 states. University Circle, Inc. 10831 Magnolia Drive Cleveland, OH 44106 Contact: Laura Kleinman, Vice President Services —(216) 707-5040 Email: lkleinman(a�universitycircle.org Project: A comprehensive initial auditing of the University Circle Police Department was conducted in summer and early fall of 2014. Following that audit, a recruiting process for Chief of Police was conducted which included an Assessment Center for the final candidates. Four iinal candidates were chosen for the Assessment Center. The Assessment Center was conducted in May, 2015. The Assessment Center project included design of exercises involving consultation with University Circle executives. In addition to the consulting firm assessors, observers from the University Circle community were involved. The exercises utilized included an in-basket exercise, a group management discussion, a public speaking exercise, and a group McGrath Consulting Group, �nc. Page 7 page 68 interview. As a result of the Assessment Center process, a candidate was selected and has been hired as Police Chief for University Circle. City of O'Fallon, IL 255 South Lincoln O'Fallon,IL 62269 Contact: Pam Funk, Assistant City Administrator —(618) 624 — 4500 Ext. 8731 Email: pfunk(a�ofallon.or� Project: Audit of the police department was conducted in the late winter of 2014, including assessment of the police managed EMS functions. Recommendations were made for improvements throughout the police operations and administration. Village of Golf, IL 1 Briar Road Golf, IL 60029 Contact: Trustee Jim Dominik —(847) 998-8857 Email: j.dominik(�a,villageof ol�f.us Project: Audit of department including a management assessment. Focus was on policy, training, supervision and management. Information was provided on department improvements to the Village Board, as well as a newly appointed Police Chief. The following clients are listed as references for which our firm conducted promotional assessment centers and/or executive recruitment services. Riley County, Kansas Police Department 1001 Seth Child Road Manhattan, KS 66502 Contact: Brad Schoen, Director —(785) 537-2112 Email: bschoen�a�,rile_ c�ypolice.org Project: In December, 2013, Assessment Centers for the position of Police Sergeant and Lieutenant were conducted. The Assessment Centers project included design of exercises McGrath Consulting Group, �nc. Page 8 page 69 involving consultation with Riley County Police staf£ The exercises utilized included an in- baslcet exercise, a counseling session, policy development, and a tactical situation. As a result, successful candidates were selected and promoted to position of Sergeant as well as Lieutenant. Syracuse University 119 Euclid Avenue Syracuse, NY 13244 Contact: Anthony Callisto, Sr. VP & Chief Law Enforcement Officer —(315) 443-5480 Email: acallist(a�svr.edu Project: Recruitment and Assessment Center for Chief of Public Safety for Syracuse University. The Assessment Center was conducted in April, 2015. The Assessment Center project included design of exercises involving consultation with the Interim Director of Public Safety and the Senior Vice President and Chief Law Enforcement Officer of the University. In addition to the consulting firm assessors, observers from the University staff were involved. The exercises utilized included a group management discussion, a structured interview, policy development, meeting with a working colleague, and a community meeting. As a result of the Assessment Center process, a candidate was selected and has been hired as Chief of Public Safety for Syracuse University. Our firm is currently providing services (police related) for the following public client: City of Stafford, Texas 2610 S. Main Stafford, TX 77477 Contact: Richard Ramirez, Chief of Police —(281) 261-3952 Email: rramirez(a�staffordtx.gov Project: Police Department operation's audit to determine if current policies, procedures and practices of the department conform to industry best practices. McGrath Consulting Group, �nc. Page 9 page 70 KEY PERSONNEL EXPERIENCE Our Senior Police Consultant, Ron Moser, will serve as the project manager for this Organizational Study. The biographies of the other consultants are listed below. These consultants are chosen for this project based on their subject matter expertise related to this study. Chief Ronald Moser — Project Manager/ Senior Police Consultant Chief Ronald Moser heads the police division of McGrath Consulting Group, Inc. and will serve as the Project Manager. Prior to joining McGrath Consulting, Chief Moser spent 34 years in law enforcement at six municipal agencies, in three states, in vastly different and diverse communities ranging in population from 9,000 to 700,000. At three of those communities he served as Chief of Police. When serving as Chief of Police for 11 years in the Village of Hanover Park, IL, a Chicago suburb, he held the collateral position of Director of Emergency Management. The Village Board subsequently appointed Chief Moser to the position of Village Manager where he served for three years before retiring. Shortly after retiring he was recruited to serve as Interim Chief of Police for the Village of Sugar Grove in Kane County, Illinois. There, he implemented much needed change, and helped the organization become more efficient and realized significant cost savings through scheduling and other changes. Chief Moser was responsible for developing the first strategic plan for a police department, facilitated the accreditation through the Commission on Accreditation for Law Enforcement Agencies (CALEA) of the Hanover Park Police Department, and has served as a CALEA team accreditation member and Team Leader. Thus, he has a wealth of experience in the evaluation of best practices within the police and law enforcement arena. He has been most successful in developing strategies in reducing crime. Chief Moser has been instrumental in developing partnerships with Homeland Security, loca] and regional law enforcement agencies, including cross jurisdictional responses of Village emergency responders — police, %re, and public works — to local, regional, and state disasters. McGrath Consulting Group, �nc. Page 10 page 71 Through his innovative efforts, the Village saw a 50% reduction in Part One crime. The Village of Hanover Park was recently rated as one of the 100 safest cities in America. As Village Manager he instituted change both internally in Village Departments as well as externally in the community. Internally, Mr. Moser greatly reduced employee payroll expenses by instituting an early retirement incentive, converting full-time positions to part-time thereby increasing work hours but reducing costs, and restructuring the employee pay plan to more closely reflect the current conditions of the economy. To achieve greater efficiency and customer satisfaction he restructured the Community Development Department and improved the building inspection process. A much needed new police building was constructed which was completed under budget and within the proposed timeline. Externally, much attention was directed toward Village development as well as image. A long standing TIF District was closed successfully under his purview. The Village purchased a shopping center and took measures to increase occupancy and improve the appeal of the center which sits on a major thoroughfare. Major improvements in communication to the public were put in place, including increased electronic methods, visual signage, and public interaction, resulting in an improvement in the public perception of the Village. In addition to serving his community, Chief Moser is a member of the International Association of Chiefs of Police (Life member), Illinois Association of Chiefs of Police (Life member), DuPage County (IL) Chiefs of Police Association (past President and Life member), North Suburban (IL) Association of Chiefs of Police (Life member), the American Society for Industrial Security, and a former member of the International City Managers Association and Illinois City Managers Association. He has served as an adjunct faculty member at a number of colleges and universities and currently instructs criminal justice courses through Columbia College of Missouri. Chief Moser has a Master of Arts degree in Criminal Justice and Corrections from the University of Iowa, as well as a Master of Arts and a Bachelor of Arts degree from Western IDinois University. McGrath Consulting Group, �nc. Page 11 page 72 Dr. Michael H. Hazlett - Data Analysis Michael H. Hazlett, PhD, is a Professor Emeritus from the School of Law Enforcement and Justice Administration (LEJA) at Western Illinois University in Macomb. Before receiving his doctorate at Sam Houston State University (1984), Dr. Hazlett served as an evaluator, planning and research specialist for the Texas Governor's Office - Criminal Justice Division from 1975 thru 1981. After graduation, he joined the faculty at the University of Alabama at Huntsville. Dr. Hazlett then joined the faculty at Western Illinois University in 1986 and retired from teaching in 2012. Dr. Hazlett's research interests and publications have included numerous published works on criminal justice administration and organizational issues, crime analysis and forecasting, research and statistical analysis for criminal justice agencies, traffic and stop patterns in law enforcement, stress and use-of-force encounters using simulators, public perceptions of the police, and research regarding criminal justice personnel resource management and staffing, law enforcement prosecutions under the Federal Civil Rights Act (Sections 241 and 242). Dr. Hazlett continues to provide consulting services and research expertise to a variety of criminal justice agencies and private corporate clients. Dr. Victoria McGrath - Human Resources Dr. Victoria McGrath has an extensive background in the iield of human resources, predominately in the public sector; but also has a number of years in the private sector having worked in health care, banking, and education. In 2012, due to the ability to serve organizations in human resources beyond public safety, McGrath Human Resources Group was formed and Dr. McGrath serves as CEO of this subsidiary organization of McGrath Consulting Crroup, Inc. She brings over 29 years of experience in all phases of human resources. Her professional eXperience includes the City of Brookfield, WI, which had in excess of 500 employees, including 5 labor unions; the Elmbrook School District, WI — the 2"d largest school district in Wisconsin, also with 5 labor unions; and Citicorp Banks. Thus, she has dealt with McGrath Consulting Group, �nc. Page 12 page 73 labor/employee relations; policy, procedure and labor compliance; benefits and compensation; recruitment and staff development. As a labor negotiator, Dr. McGrath has represented management while utilizing a consensus style bargaining for a variety of public sector unions. During contract negotiations with the Fire Union, the entire contract was re-written in order to accommodate the first paramedic training center located outside an educational institution. Through her education and experience in both working and consulting in human resources, she has developed an extensive background in analysis and development of compensation systems, overtime analysis and FLSA compliance, labor contract analysis, and development of integrated human resource systems — recruitment, compensation, policies & procedures, and performance management. In addition to the evaluation of all aspects of a department/organization's personnel systems, she has also worked with department supervisory personnel to ensure efficiency in job responsibilities either within a single department, or across departments within an organization. When called upon, she has then integrated these recommended position changes within the arganization's compensation system. In addition to her role as CEO of McGrath Human Resources Group, Dr. McGrath is an adjunct professor at Northwestern University teaching in the Masters of Public Policy. A member of the Society for Human Resource Management, Wisconsin City/County Management Association, International Public Management Association for Human Resources; and World at Work. Dr. McGrath has a Ph.D. in Administrative Leadership from the University of Wisconsin at Milwaukee, a Masters of Management from Cardinal Stritch College, and a Bachelor of Science in Industrial Relations/Finance from the University of Wisconsin at Milwaukee and has completed Labor Management Relations Training from the Federal Labor Relations Administration. McGrath Consulting Group, �nc. Page 13 page 74 Sheriff Patrick Perez - Law Enforcement Consultant Sheriff Patrick Perez began his career with the Kane County, Illinois, Sheriff's Office and rose through the ranks of Sergeant, Supervisor of Special Operations, Investigations, and Patrol as well as spending some time in the civil division responsible for foreclosure sales in Kane County. In 2006, and again in 2010 he was elected Sheriff. Sheriff Perez brings a wide variety of experience in law enforcement from street policing to administration of a County Sheriff's department of over 300 employees representing 30 divisions including: (partial list) Adult Justice Center Patrol Division Investigation Division Crime Analysis Unit Civil Division Community Policing Special Weapons and Tactics (SWAT) Bomb Unit Court Security Division K-9 Unit Sheriff Perez enacted several initiatives to professionalize the agency including: mandatory random drug testing, an office of professional standards, major revision of the department's Standard Operating Procedures, established a crime analyst position , redesigned the website, established a public information officer, and implemented a Citizen's Police Academy. During his tenure as Sheriff, the operations were relocated, thus increasing jail capacity from 400 to 640 inmates. Thus, he has experience in design and building of a new corrections facility. In 2008, the operations were move to the new St. Charles facility; which entailed the relocation of 511 inmates in one night. The increase in population did not correlate to an increase in staffing, as many alternative staffing methodologies were considered and implemented. Current correction officer staffing is 122 personnel, 35 assigned to court security, and 85 deputies. As Sheriff, he has overall responsibility for a budget approximately $27 million. Sheriff Perez is a graduate of the National Sheriff's Institute. McGrath Consulting Group, �nc. Page 14 page 75 Chief Mark Beckwith - Law Enforcement Consultant Mark Beckwith is the Deputy Chief of Public Safety for Augustana College in Illinois. Prior to joining the campus police for Augustana, he served a distinguished 28-year career with the Milan, Illinois Police Department. At that department, he rose through the ranks to become Chief of Police. He has the collateral duty at Augustana as the Emergency Management Director, and is currently authoring the campus University Operations Plan. Under his leadership, Augustana College was selected as one of nine colleges to participate in the State of Illinois "Ready to Respond Campus" pilot program. Deputy Chief Beckwith, for six years, served as the President of the Illinois Law Enforcement Alarm System, which provided leadership to the entire state of Illinois Law Enforcement Mutual Aid System. This included oversight and a management of Homeland Security funding for Illinois agencies, as well as administering the coordination of out of state mutual aid response to Hurricane Katrina, the 2008 Republican National Convention, the 2009 G20 Summit in Pittsburgh, Pennsylvania, and the 2012 NATO Summit in Chicago. Deputy Chief Becicwith has a Bachelor of Science Degree in Law Enforcement and Justice Administration from Western Illinois University, and is a graduate of the FBI National Academy. McGrath Consulting Group, �nc. Page 15 page 76 PROjECT TIMELINE The following is a general timeline, which can be adjusted to fit the needs of the City of Mendota Heights. We are flexible and will schedule our work to meet your needs. Month 1 Month 2 Month 3 (Januar ) (Februar ) (March) Notice to proceed and Submittal and Review contract approval. Consulting team onsite of Draft Report. Final for interviews, Request for data and report subsequently initial off-site review observations, meetings. presented to City Draft report developed. of documents. officials COST PROPOSAL Operational Study Fee : ..............................................................$23,400 (All services described for the study as stated) Organizational Study fee includes consultant(s) time and preparation and submission of the study document, as well as all travel and lodging and other expenses. The cost of the study will be divided into three payments. The first payment of $5,000 will be invoiced upon completion of a signed contract; $13,000 will be invoiced upon submission of the draft report; and $5,400 will be invoiced upon submission of the final report. All invoices are payable within 30 days of receipt. The quoted price is good for 90 days from December 15, 2015. McGrath Consulting Group, �nc. Page 16 page 77 iv�'��i�� f"-a l,l:f" �� i`.F1� f� �c�,��lt�. N�rti :�'�� 651.452.18�D phone � 651.452.8940 fax _ www.mendota heighks.com _ T � m{ CITY f7F MEN��TA �IEIGI�ITS DATE: January 4, 2015 TO: Mayor and City Council FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Declaring the City of Mendota Heights a Pollinator-Friendly City Back�round The Parks and Recreation Commission is consistently looking for ways to improve the Mendota Heights community and parks. Recent research has shown that the pollinator population is declining nationwide due to the loss of basic habitat, the simplification of landscapes, and the increased use of neonicotinoid systemic insecticides. It is important to participate in pollinator- friendly practices, because pollinators are a necessary component to a healthy ecosystem. At the October 13, 2015 Parks and Recreation Commission meeting, the commission passed a motion for the council to consider, which would declare Mendota Heights to be a Pollinator-Friendly City. It further outlined ways to help the desired result to become a reality. The following is a list of the actions steps the commission recommends for implemetation in order for the City of Mendota Heights to become a Pollinator-Friendly City: 1. The City would make sure that future plantings on city property are pollinator-fi-iendly. 2. The City will include an article in the April 2016 issue of the Heights Highlights to educate the residents as to why it is important to be pollinator-friendly and how to become pollinator-friendly. 3. The City will provide links on the city's website to pollinator-friendly websites, which will include best practices and a list of pollinator-friendly plants. 4. Individual members of the Commission would work to establish a plant sharing program. 5. The City will continue to work with Green River Greening to plant pollinator-friendly plants when the opportunity presents itself. 6. The City would continue to not use neonicotinoid systemic insecticides. Staff has attached a sample of the resolution and an example of the information that would be available on the City's website. page 78 Bud�et Impact There will be no impact to the budget. Recommendations Thew Parks and Recreation Commission recommends that the City Council adopt a resolution, declaring the City's intent to become a Pollinator —Friendly community. page 79 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION 2016-01 RESOLUTION DECLARING THE CITY OF MENDOTA HEIGHTS TO BE A POLLINATOR-FRIENDLY COMMUNITY WHEREAS, bees and other pollinators are a necessary component of a healthy ecosystem and food system, providing pollination of plants in order to grow vegetables, herbs and fruits; and WHEREAS, pollinator populations are in sharp decline due to an ongoing loss of habitat as a result of human land practices, which is coupled with a simultaneous large-scale expansion of insecticide use by homeowners, landscapers, property managers and farmers; and WHEREAS, neonicotinoid and other systemic insecticides have been shown to cause illness and death to bees and pollinators; and WHEREAS, alternative land management practices are available that dramatically increase pollinator forage while decreasing maintenance costs; and WHEREAS, the monetary and social cost of maintaining pollinator-friendly landscapes can be ]ess expensive the than costs associated with maintaining chemically- treated monocrop landscapes; and WHEREAS, many Mendota Heights residents and businesses are pledging to manage their land in a pollinator-friendly way; and WHEREAS, acting in a pollinatar friendly manner is not expected to inhibit any potential treatments for Emerald Ash Borer infestation. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota, that the City of Mendota Heights is hereby declared a Pollinatar- Friendly Community, and that the City celebrates current policies and practices that protect and support pollinator health by minimizing the use of insecticides. BE IT FURTHER RESOLVED that the City of Mendota Heights urges all Mendota Heights property owners, residents, businesses, institutions and neighborhoods to become more pollinator-friendly by adopting practices including: -Committing to avoiding the use of insecticides, including systemic insecticides, on their property; -Avoiding the planting of flowering plants which are treated with systemic insecticides; -Planting more pollinator-supporting forage on their property, and adopting organic or chemical-free lawn and landscaping practices. page 80 Adopted by the City Council of the City of Mendota Heights this Sth day of January, 2016. Sandra Krebsbach, Mayor ATTEST: Lorri Smith, City Clerk page 2 of 2 The Great Lalces region includes an incredibly diverse range of plant communities from wild blueberry barrens and northern boreal forest in Ontario and northern Minnesota, to tallgrass prairie in Wisconsin and Ohio, and mixed broadleaf forests in Ohio, Michigan, Pennsylvania, and New York. Corresponding to this strilcing diversity of plant communities is an equally remarlcable range of pollinators including the endangered Karner blue butterfly (Lycaerdes melissa samuelis), more than 20 species of bumble bees (Bombtcs spp.), and the northernmost population of migrating monarch butterflies (Danaus plexippus). As a group, these and other pollinators maintain healthy, productive plant communities, provide food that sustains wildlife, and play an essential role in crop production. Providing wildflower-rich habitat is the most significant action you can talce to support pollinators. Adult bees, butterflies, and other pollinators reguire nectar as their primary food source. Female bees also collect pollen as food for their offspring. Native plants, which are adapted to local soils and climates, are usually the best sources of nectar and pollen for native pollinators. Incorporating native wildflowers, shrubs, and trees into any landscape promotes local biological diversity and provides shelter and food for a diversity of wildlife. Additional advantages of native plants are that they often require less water than non-natives, do not require fertilizers, and are less likely to become weedy. Purple giant hyssop, purple prairie clover, and butterfly milkweed. This guide features regional native plants that are highly attractive to pollinators and are well-suited for sma11-scale plantings in gardens, on business and school campuses, in urban greenspaces, and in farm field borders. In addition to supporting native bees and honey bees, many of these plants attract nectar-seeking butterflies, moths, and hummingbirds, and some are host plants for butterfly and moth caterpillars. With few exceptions, these species occur broadly across the region and can be purchased as seed or transplants. Please consult regional Floras, the Biota of North America's North American Plant Atlas (htt�://bona�.net/na�a), or the USDA's PLANTS database (htt�://�lants.usda.�ov) for details on species's distributions in your area. Our Bring Back the Pollinators � y� 4'��, campaign is based on four ;�g�,g t� $��=_ principles: grow pollinator- �� 'l�n� � friendly flowers, protect bee nests �y�j��'�j�,.��,�;'� and butterfly host plants, avoid � c""v"�" pesticides, and spread the word. s„a��•c„�sK.��;a� +Y°"" You can participate by takuig the Pollinator Protection Pledge and registering your habitat on our nationwide map of pollinator corridors. www.bringbackthep ollinators.org THE XERCES SOCIETY FOR INVERTEBRATE CONSERVATION Protecting the life that sustains us a' a � fi N �, � . . � .. � O � � � � v ' � � '� ;.� � ''p � � � v v bC � � N . O v � � u � . � A i�+ � �.. °1 � u O � „ C . aj �0 .� .� .o O .Ci ��. .S �p '. .� ��. Q .p. ' u . C �" " .bq � ,ti w .� y� o u ,, � � a � ... . .o �, a . a� a :� v '7 �u � a�`i G � o o � a „ :� � N � �, � a �° � ; � ° . m '� � o� v .�. .� � w c, .. v o . � y v � v .� tiy � :� ;.� ': "�, u � � a, 3 .d � n � v� ;, � �v � a' � d � � ,� � � p' � � �"u a '-�w- � v �U �.. 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'ct o � � � o q °' � ° .5 '�tl � 'v � 'b a V a : ,� � .. � q '.: .� � . . � N .`a1 u � . � "'v' `^� �� O `v a >. � ° u° a m m m a 'e'n c 3 ;; o°'n � ;� G r.� o.� b v:° ,,, �'� a �y ur� °; , a, >°', m o w � � � '� � o � � � �" � � '�° � � v ° o � v ; � a v� '� w A c7 a w 5:�3 v w a rx .° �'`S ra U w Z �n v � � �o '� .5 C � O N � A .n v � u b v � o 3 ,u° „ �' � � a a a�', � P d � ,ri � 0 5 � � , o � � � A y p � �. c � c, �� W C� � � � o p � A � � � .� �• •� u u ;� .a u � H N c " 3 o � '� y u 'cf . . _"�-� .. .n �° o = � e+ 'n �V � o a .n � u�t � � R .-v� �y O iy ;� a. �s ."C„ � 'J � C � � � � > ,y., � .� o a � � � F° a � a a � � M sf' M :3 m ;: 3 A, 3 a a a 0 �5 a°J. m � � `� � a �' � v a'z page 83 Planting for Success Additional Resources Sun Exposure Most pollinator-friendly plants prefer sites that receive full sun throughout most of the day and are mostly open, with few large trees. A southern exposure can provide the warmest habitat, but is not required. Plant Diversity Choosing a variety of plants with overlapping and sequential bloom periods will provide food for pollinators tl7roughout the seasons. Habitat Size and Shape Habitat patches that are bigger and closer to other patches are generally better than those that are smaller and more isolated from one another. However, even a small container garden can attract and support pollinators! Planting Layout Attracting Native Pollinators Our best-selling book highlights the role of native pollinators in natural ecosystems, gardens, and farms. This comprehensive guide includes information about pollinator ecology, detailed profiles of over 30 common bee genera, and habitat designs for multiple landscapes with over 50 pages of fully illustrated regional plant lists. Available in bookstores everywhere, and throngh wwwxerces.org/books. The Xerces Pollinator Conservation Resource Center Our Pollinator Conservation Resource Center includes regional information on pollinator plants, habitat conservation guides, nest management instructions, bee identification and monitoring resources, and directories of native pollinator plant nurseries. www.xerces. org/p ollinator-resource-center Flowers clustered uito clumps of one species will attract more pollinators than uidividual plants scattered through a habitat patch. LBdy BiYd JohnSon WildfloweP Cetttel' - -- Where space allows, plant clumps of the same species within a few `�e Xerces Society has collaborated with the Lady Bird Johnson feet of one another. Wildflower Center to create lists of plants that are attractive to native bees, bumble bees, honey bees, and other beneficial insects, as well Seeds orTransplants as plant lists with value as nesting materials for native bees. These It is usually cheaper to establish large habitat areas from seed; lists can be narrowed down with additional �riteria such as state, however, seeding native wIldflowers on a large-scale is an art unto soil moisture, bloorn time, and sunlight requirements. The Center's itself: For step-by-step instructions, see Establishing Pollinator ti'ebsite also features image galleries, how-to articles on native plant Meadows from Seed and the Pollinator Habitat Installation Guides gardening, and more. listed in the Additional Resources section. For smaller areas like �+'�^'�^'•Wildflower.org/conservation_pollinators gardens, transplants are usually easier to use and will bloom faster than plants started from seed. Protect Pollinators from Insecticides Although dependent on timing, rate, and method of application, all insecticides have the potential to poison or kill pollinators. Systemic insecticides in particular have received significant attention for their potential role in pollinator declines (unidacloprid, dinotefuran, clothianidin, and thiamethoxam are examples ofsystemic insecticides now found in various farm and garden products). Because plants absorb systemic insecticides as they grow, the chemicals become distributed throughout plant tissues and are sometimes present in pollen and nectar. You can help protect pollinators by avoiding the use of these and other insecticides. Before purchasing plants from nurseries and garden centers, be sure to ask whether they have been treated with insecticides. To read more about threats to pollinators from pesticides, please visit: www.xerces.org/pesticides. Estabiishing Pollinator Meadows from Seed These guidelines provide step-by-step instructions for establishing pollinator meadows from seed in areas that range in size from a small bacicyard garden up to an acre. Topics include: site selection, site preparation, plant selection, planting techniques, and ongoing management. www xerces.org/establishing-pollinator-meadows-from-seed Pollinator Habitat Installation Guides These regional guidelines, developed in collaboration with the USDAs Natural Resources Conservation Service, provide in-depth practical guidance on how to install foraging and nesting habitat for bees in the form of wildflower meadow plantings or linear rows of native flowering shrubs. Region-specific seed mixes and plant recommendations are included in the appendices of each guide. www.xerces.org/pollinator-conservation/agriculture/pollinator- habitat-installation-guides ................................................................................................................................................................................................................................................................................................. Acknowledgements Support, background information, and other contributions to this publication were generously provided by Rufus Isaacs's lab at Michigan State University,The Ceres Foundation, CS Fund, Disney Worldwide Conservation Fund, Irwin Andrew Porter Foundation,Turner Foundation, Inc., North Central Sustainable Agriculture Research and Education, and the USDA's Natural Resources Conservation Service. Written by Nancy lee Adamson, Brianna Borders, Jessa Cruz, Sarah Foltz Jordan, Kelly GiII,lennifer Hopwood, Eric Lee-Mader, Ashley Minnerath, and Mace Vaughan. Designed by Kaitlyn Rich. Formatted by Sara Morris. PHOTO CREDITS: Nancy Lee Adamson,The Xerces Society: t. Aecole*: 3. Susan Ellis, Bugwood.org: 7. Sarah Foltz lordan,The Xerces Society: 4(inside and cover), 8(inside),10. Peter Gorman (pchgorman)*:17, 20, 24. Rich Hatfieid,The Xerces Society:14,15. Jennifer Hopwood,The Xerces Society:S.JanetandPhil": 21. Eric Lee-Mader, The Xerces Society: 9. Joshua Mayer (wackybadger)": S(cover). Dan Mullen (milesizz)":18, 22.Tom Potterfield (tgpotterfied)": 2, 6,11,13 (inside and cover),16. Scott Seigfreid:12,19, 23. *Ua flickr.com. Photographs remain under the copyright of the photographer. The Xerces Society is an equai opportunity employer and provider. 0 2015 byThe Xerces Society for Invertebrate Conservation. Updated September2015 page 88 �c� �� _, ��, °� e�,� i�� r�� 651.452185�J phone � �51.452894�0 lax ` www.mendota heights.com _ _ � � CITY OF M�N��TA H�l�HTS DATE: January 4, 2016 TO: Mayor and City Council FROM: Mark McNeill, City Administrator SUBJECT: 2016 City Legislative Priorities Introduction: In previous years, the City Council has identified its priorities for action by the Minnesota Legislature. The City Council should do that again for the 2016 session. Background: In reviewing topics of interest of which I have been aware, it appears that at least the following topics should be seen as issues of high importance for Mendota Heights: • Relief for Cities of under 15,000 from full Fiscal Disparities contributions • Special PERA Legislation for Fire Chief • Support for state bonding money for TH 110 grade separated pedestrian crossing. • Group Home Legislative Reform • Oppose any efforts to disband the Noise Oversight Committee At the January 4t" Goal Setting meeting, the Council will be asked to consider and potentially adopt these, and any other issues as may be discussed, as being of a high priority for the legislative action by the 2016 Minnesota Legislature. Action Required: The Council should identify the priorities to be adopted as its 2016 Legislative priorities. Mark McNeill City Administrator