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2015-12-08 Parks and Rec Comm Agenda Packet CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday December 8, 2015 - 6:30 P.M. City Council Chambers 1. Roll Call 2. Approval of Agenda 3. Approval of the November 10, 2015 Minutes 4. Announcements 5. Pollinator Friendly City 6. MHAA Soccer 7. August & November 2016 Meetings 8. Par 3 Report 9. Winter Warming Houses & Rinks 10. Summer 2016 Programs 11. Review Activity Log 12. Commission Comments 13. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Meetings can be viewed anytime on-demand at: www.mendota-heights.com. MH Parks and Recreation Commission 11-10-2015 Page CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING November 10, 2015 The November meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, November 10, 2015 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Hinderscheid called to order the parks and recreation commission meeting at 6:30 p.m. The following commissioners were present: Chair Hinderschied, Commissioners: Ira Kipp, Stephanie Levine, Jack Evans and Michael Toth. Staff present: Recreation Programmer Sloan Wallgren. Approval of Agenda Chair Hinderscheid add the Lebanon Hills Greenway to the agenda. COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE AGENDA; COMMISSIONER EVANS SECONDED THE MOTION. AYES 4: NAYS 0 Approval of Minutes from October 13, 2015 COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE MINUTES FROM THE OCTOBER 13, 2015 MEETING; COMMISSIONER EVANS SECONDED THE MOTION. AYES 4: NAYS 0 Announcements Mr. Wallgren congratulated all of the local high school student athletes that were participating in the various state tournaments. Park Dedication Fees Mr. Wallgren explained to the commission that the park dedication fee is currently $2,700 for residential lots and 10% of the assessed value for new commercial and industrial lots. This fee was last increased in 2003 from $1,500 to $2,700. A recent survey of other metro cities shows that the City of Mendota Heights is below the average ($3,911) for park dedication fees of residential lots. The commission discussed the reason and necessity to increase the park dedication fees. COMMISSIONER LEVINE MADE A MOTION FOR THE CITY COUNCIL TO CONSIDER INCREASING THE PARK DEDICATION FEE OF RESIDENTIAL LOTS TO AT LEAST THE METRO AVERAGE OF $3,911. COMMISSIONER EVANS SECONDED THE MOTION. AYES 5: NAYS 0 Pollinator-Friendly City Resolution Mr. Wallgren explained that the commission should develop a plan of action to become a Pollinator-Friendly City, before this resolution is brought forward to the city council. The commission discussed items that they would like to see involved with becoming a Pollinator- MH Parks and Recreation Commission 11-10-2015 Page Friendly City. The following list are several things that the city would do to encourage residents to be pollinator-friendly: -Have an educational article in the spring issue of the Heights Highlights. -Work with Green River Greening to plant pollinator-friendly plantings. -Establish a plant sharing program. -Work with the Mendota Heights Garden Club to plant some pollinator-friendly plantings. - Provide information on the city website. Staff will put together a list of the items along with additional information and bring it back to the commission in December. Lebanon Hills Greenway Trail The commission discussed the three options that the county has recommended for the trail crossing at Highway 110. The commission feels that a wide tunnel or over pass would be a safer option than a tunnel. CHAIR HINDERSCHID MADE A MOTION TO SUPPORT OPTION #2 WHICH IS LOCATED CLOSER TO DODD ROAD AND WOULD INCLUDE A WIDE TUNNEL OR OVER PASS. COMMISSIONER LEVINE SECCONDED THE MOTION. AYES 4: NAYES 0: OBSTAINED 1 Par 3 Report Mr. Wallgren presented the golf course report for the month of September. The course has had a great year so far. Net revenue for the year through September was a profit of $38,554. The golf course will close for the season on November 11th. Commission Comments Commissioner Kipp encouraged citizens to participate in the city government activities. Commissioner Levine expressed her sympathy for Jerry Murphy’s family. Commissioner Toth encouraged people to keep an eye out for deer and other animals this fall. Commissioner Evans thought it was a good meeting and thanked everyone. Chair Hinderscheid congratulated all the local athletes on their success this fall, and send his sympathy out to the Murphy family. COMMISSIONER PAPER LEVINE A MOTION TO ADJURN THE MEETING. COMMISSIONER EVANS SECONED THE MOTION. AYES 5: NAYS 0 The meeting adjourned at 8:00 p.m. Respectfully Submitted by Sloan Wallgren DATE: December 8, 2015 TO: Parks & Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Declaring the City of Mendota Heights a Pollinator-Friendly City Update At the October Parks and Recreation Commission meeting the commission passed a motion for the city council to consider becoming a Pollinator-Friendly City. The city council supports the idea for becoming a Pollinator-Friendly City, but wanted to see a plan of action in place before passing the resolution. At the November Parks and Recreation meeting the commission discussed several ways in which the city could support the resolution. The following is a list of the actions steps the commission came up with: 1. The city would make sure that future plantings on city property are pollinator-friendly. 2.The city will include an article in the April 2016 issue of the Heights Highlights to educate the residents why it is important to be pollinator-friendly and how to be pollinator-friendly. 3.The city will provide links on the city’s website to pollinator-friendly websites, which will include best practices and a list of pollinator-friendly plants 4. The commission would like to establish a plant sharing program. 5.Work with groups such as the Mendota Heights Garden Club and Green River Greening to plant pollinator-friendly plants when the opportunity presents itself. Budget Impacts There will be not impact to the budget. Page 1 of 1 DATE: December 8, 2015 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: MHAA Soccer Update At our September meeting the commission heard from residents in the Kensington neighborhood that were concerned with the traffic and parking issues that were being caused by the MHAA soccer program. Staff has been working with MHAA to create a plan that would be acceptable. The plan is to move the following programs to Mendakota Park. City staff would line the fields for soccer, and the association would store their pop-up goals in the concession building. Mendakota Park offers: restrooms, concessions, storage, big playground, picnic shelter, a 150 stall parking lot, on street parking and has an overflow lot for parking. Mendakota Park should have enough space to accommodate the needs of MHAA. Pre-K=96 kids Play Saturday Mornings September 10-October 15 Kindergarten=144 kids Play Saturday Mornings September 10-October 15 1st & 2nd Grade Boys=120 Kids Play Wednesday Nights & Saturday Mornings Aug 8-October 15 1st & 2nd Grade Girls=96 Kids Play Monday Nights & Saturday Mornings Aug 8-October 15 Staff has attached a map of what the facility would look like. This would still allow MHAA Flagfootball to have space Monday Nights and Saturday afternoons, and would allow for Eco-Lab to hold their company softball league on Thursday nights through September. MHAA Fall Softball could still use the fields on Tuesday Nights and Sundays. Required Action No formal action is required. If the commission is comfortable with this solution staff will bring it forward to the city council as a possible recommendation to solve to traffic/parking issues at Kensington Park. A1 A2 B1 C2 C1 B2 D1 D2 N 60 35 45 2 2 . 5 10 0 16 8 Full Field – 60x100 Lined in White Playground Fence Parking Lot Field E Field A Field B Field C Field D Inner Fields – 50x70 Lined in Yellow Restrooms Kensington Soccer Complex - Field Assignments 2075 2201 2107 221522102210220922152214 795 2107 21702170 796 21502150 796 2140 2126 795 2140 2196 2220 D O D D R D MENDAKOTA DR Aerometrics Mendakota Park 12 Soccer Field Layout December 4, 2015 City of Mendota Heights0150 SCALE IN FEET Legend IA Parking Soccer Field - 22y x 30y DATE: December 8, 2015 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: August & November Meetings in 2016 BACKGROUND The year 2016 will be an election year in Mendota Heights. State law requires that no public meetings be held between 6:00p.m. and 8:00p.m. on the date of the elections which are scheduled as the same dates as out Parks & Recreation Commission meetings in August and November. Moving the meetings to another date and time is often difficult to coordinate with the local cable station, and we have to be out of the conference chambers by 9:00p.m. those nights because that is where all the election officials return to with their equipment and supplies to coordinate the results. Staff is recommending that the commission conduct a park tour during the August meeting rather than hold a meeting at city hall. Staff would also recommend that the November meeting be held from 8:00pm. to 9:00p.m. or cancelled if there is nothing of importance on the agenda. REQUIRE ACTION No action required at this time. DATE: December 8, 2015 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: October Par 3 Update Update The golf course closed for business on November 11th. We had a great year in terms of revenue and programs offered. The clubhouse will be open on Saturday and Sundays from 10:00a.m. to 3:00p.m. beginning January 2nd through February 28th. We will have fat tire bikes and snowshoes available for rent, the restrooms will be available and we will have snacks and beverages for sale. Budget Financial date will be available Tuesday December 8th.