2011-03-15 City Council minutesMarch 15, 2011
Page 1
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, March 15, 2011
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Mimzesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Mimlesota.
CALL TO ORDER Mayor Krebsbach called the meeting to order at 7:00 p.m.
The following members were present: Councilmembers
Duggan and Petschel. Absent and excused were
Councilmembers Povolny and Vitelli.
PLEDGE OF ALLEGIANCE Council, the audience and staff recited the Pledge of
Allegiance.
AGENDA ADOPTION Councilmember Petschel moved adoption of the agenda as
presented.
Ayes: 3 Councilmember Duggan seconded the motion.
Nays: 0
APPROVAL OF MINUTES Councilmember Duggan noted a change on page two,
bottom paragraph, Mr. Noonan was referring to the Dakota
County Transportation and Vision Study.
Coti ilcilmember Petschel moved approval of the minutes of
the regular meeting held on March 1, 2011, as corrected.
Ayes: 3 Councilmember Duggan seconded the motion.
Nays: 0
CONSENT CALENDAR Councilmember Duggan moved approval of the consent
calendar as amended, pulling item h. Approval of a Joint
Powers Agreement Between Dalcota County and the City of
Mendota Heights for Administrative Services related to
Municipal SSTS Piunp Maintenance Programs; item i.
Approval of the Police Chief Position Description and
Authorize Classification Review; and item k. Approval of
a Grading Permit for 1345 Northland Drive for further
discussion.
Ayes: 3
Nays: 0
APPROVE A JOINT POWERS
AGREEMENT BETWEEN DAKOTA
COUNTY AND THE CITY OF
MENDOTA HEIGHTS FOR
ADMINISTRATIVE SERVICES
RELATED TO MUNICIPAL SSTS
PUMP MAINTENANCE PROGRAMS
March 15, 2011
Page 2
a. Acknowledgement of the NDC4 March 2011 Meeting
Agenda
b. Acknowledgement of the February 2011 Building
Activity Report
c. Acknowledgement of the February 2011 Fire
Department Report
d. Acknowledgement of the Potential Conflict of Interest
Forms
e. Accept the Resignation of Lambert Derks
f. Accept the Proposal from Northwestern Associated
Consultants for City Planning Services
g. Approve a Copier Maintenance Agreement with Metro
Sales Inc.
h. Approve a Joint Powers Agreement between Dakota
County and the City of Mendota Heights for
Administrative Services Related to Municipal SSTS
Pump Maintenance Programs
i. Approve the Police Chief Position Description and
Authorize Classification Review
j. Approve Employment of 2011 Public Works
Department Seasonal Staff
k. Approve a Grading Permit for 1345 Northland Drive
1. Approve the Change of Date for the April 2011 Airport
Relations Commission Meeting
m. Approve the Contractors List
n. Approve the Claims List
Councilmember Petschel seconded the motion.
Councilmember Duggan asked to comment on item h and
questioned page 27, the third paragraph whether repair
inspections should read repairs and inspections. Staff noted
there was a conuna missing in this paragraph.
Councilmember Duggan suggested in item d the city
draft a follow up email versus a written letter.
Councilmember Petschel and Mayor Krebsbach requested
the language remain as is.
Councilmember Petschel moved approval of a Joint Powers
Agreement between Dakota County and the City of
Mendota Heights for Administrative Services Related to
Municipal SSTS Pump Maintenance Programs.
March 15, 2011
Page 3
Ayes: 3 Councilmember Duggan seconded the motion.
Nays: 0
APPROVE THE POLICE CHIEF
Mayor Krebsbach requested that item i be tabled to the
POSITION DESCRIPTION AND
first meeting in April to allow for discussion with a full
AUTHORIZE CLASSIFICATION
council present.
REVIEW
Councilmember Duggan suggested the police chief job
description note that they advise the city council on a
plumber of issues.
Mayor Krebsbach indicated all further review and
comments should be made at the next council meeting.
Councilmember Duggan moved to table Approval of the
Police Chief Position Description and Authorize
Classification Review to the first council meeting in April.
Ayes: 3 Councilmember Petschel seconded the motion.
Nays: 0
APPROVE A GRADING PERMIT Cotiulcilmember Duggan asked if the grading permit at
FOR 1345 NORTHLAND DRIVE 1345 Northland Drive had adequate landscaping planned.
Public Works Director Mazzitello indicated six trees would
be removed through the grading and the applicant would be
replacing each of those trees.
Couuncilmember Duggan moved to approve a Grading
Permit for 1345 Northland Drive
Ayes: 3 Councilmember Petschel seconded the motion.
Nays: 0
PUBLIC COMMENTS Howard Rosten of 1728 Trail Road came before the
council, introduced himself and expressed his appreciation
to the council for his appointment to the Planning
Commission. Mr. Rosten stated he has been a resident of
the city since 1989 and is a real estate attorney.
Councilmember Petschel welcomed Mr. Rosten to the
Planning Commission.
Mayor Krebsbach expressed her appreciation for Mr.
Rosten's presence and introduction to the residents at this
evening's meeting.
March 15, 2011
Page 4
Mark Mansur of 1700 Lilac Larie commented on a budget
proposal for School District #197, which would co- locate
Mendota Heights Elementary School with Friendly Hills.
This would create a K -8 school. Mr. Mansur expressed
concerns as both a parent and taxpayer. Mr. Mansur stated
the recent improvements and investments made to Mendota
Heights Elementary would be for nothing if the children in
this school were relocated. Mr. Mansur encouraged
residents to attend upcoming public comment sessions and
added that additional information was available on the
school district's website.
Councilmember Duggan commended Mr. Mansur and the
other parents for presenting their comments and concerns to
the school board in a professional manner.
Mayor Krebsbach noted as Mayor of Mendota Heights she
feels strongly that the elementary school is important to the
vitality of the city and indicated it was her hope the site
would remain as is.
UNFINISHED AND NEW BUSINESS
PRESENTATION OF THE 2010 PAR Assistant to the City Administrator Sedlacek presented
THREE ANNUAL REPORT the 2010 Par Three Annual Report. Mr. Sedlacek reviewed
the revenues and expenses for the course noting expenses
were down in 2010 by $10,000 and added the Par Tluee
had a deficit of $5,963 after operations in 2010. Mr.
Sedlacek explained the course keeps a cash reserve account
to cover these expenses.
Mr. Sedlacek reviewed the rounds analysis for 2010 stating
the season proved to be tough due to heavy rains in July.
Mr. Sedlacek discussed the greens fees, rentals and
concession nurnbers in detail and stated the primary users
of the course were seniors and youth living nearby. Mr.
Sedlacek read through the goals for 2011 with the council.
Mayor Krebsbach questioned who was currently serving on
the Greens Committee and the area of responsibilities the
Greens Committee held. Mr. Sedlacek reviewed the
members names noting the group was responsible for
creating promotions and brainstorming ideas to best utilize
the Par Three that would then be brought to the Parks and
Recreation Committee.
Ayes: 3
Nays: 0
APPOINTMENT OF
REPRESENTATIVES TO THE NOISE
OVERSIGHT COMMITTEE
March 15, 2011
Page 5
Mayor Krebsbach suggested staff further review staffing
hours for the months of October and November to assure
that the time spent on the course is most efficient. Mr.
Sedlacek indicated staff hours would be cut this fall to
assure that the staff size was proportional to the rounds of
golf played.
Councilmember Petschel added that the right sizing of fall
hours needed to be communicated to the public well and in
advance to assure residents continue to use the course.
Councilmember Duggan thanked Mr. Sedlacek for his
presentation this evening and for a well written report.
Councilmember Duggan encouraged staff to consider doing
something special this year as it was the course's 50 "' year
in operation.
Councilmember Duggan questioned how staff was
preparing for a rainy day scenario to assure the course does
not have a loss again this year. Mr. Sedlacek stated the
costs are fairly well set on the operations side and roof
maintenance expenses could be deferred if rounds at the
course were down again this year. Mr. Sedlacek noted the
course was established as an enterprise and was to cover its
own expenses and that he would continue to get the word
out about the course to generate interest.
Mayor Krebsbach thanked the staff, committee members,
and Mr. Sedlacek for their efforts to further the Par Three
Golf Course.
Cow- icilmember Petschel moved to accept the 2010 Par
Three Annual Report.
Councilmember Duggan seconded the motion.
Mayor K ebsbach stated at the January 4, 2011 meeting she
resigned her position as an alternate to the Metropolitan
Airports Commission Noise Oversight Committee. Staff
was seeking direction from the council on who could serve
as a representative and alternate to the Noise Oversight
Committee from June 2011 through June 2013.
March 15, 2011
Page 6
Councilmember Petschel expressed interest in serving as
the representative to the Noise Oversight Committee.
City Administrator McKnight noted Airport Relations
Commission Chair Dave Sloan would be interested in
serving as all alternate.
Councilmember Petschel was delighted that the cul-de-sac
design was much improved and thanked staff for the
engineering plans provided for the Wagon Wheel
neighborhood.
Councilmember Duggan commended the engineering staff
for their efforts on this improvement project.
Mayor 1' lebsbach agreed stating she was pleased that
public comments were integrated into this project.
Councilmember Duggan moved adoption of Resolution
2011-20, "A RESOLUTION APPROVING FINAL
PLANS AND SPECIFICATIONS AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR THE WAGON
WHEEL TRAIL NEIGHBORHOOD IMPROVEMENTS."
Mayor Klebsbach moved to appoint Councilmember Liz
Petschel as the representative with Councilmember Ultan
Duggan and David Sloan as the alternates to the Noise
Oversight Committee from Julie 26, 2011 through June 25,
2013.
Ayes: 3
Councilmember Duggan seconded the motion.
Nays: 0
RESOLUTION APPROVING FINAL
Public Works Director Mazzitello explained that on
PLANS AND SPECIFICATIONS AND
December 7, 2010, the cowicil directed staff to prepare
AUTHORIZING ADVERTISEMENT
plans and specifications for the 2011 street reconstruction
FOR BIDS FOR THE WAGON WHEEL
and rehabilitation project for the Wagon Wheel Trail
TRAIL NEIGHBORHOOD
Neighborhood. He noted two public hearings were held
IMPROVEMENTS
and from those discussions several conditions for approval
were added to the resolution. Those conditions were
reviewed in detail. The City was awaiting approval from
MnDOT on the final plans. Staff recommended the council
authorize the advertisement for bid for the 2011 street
reconstruction project and approve the plans and
specifications. The estimated bid opening would be late
April or early May of this year.
Councilmember Petschel was delighted that the cul-de-sac
design was much improved and thanked staff for the
engineering plans provided for the Wagon Wheel
neighborhood.
Councilmember Duggan commended the engineering staff
for their efforts on this improvement project.
Mayor 1' lebsbach agreed stating she was pleased that
public comments were integrated into this project.
Councilmember Duggan moved adoption of Resolution
2011-20, "A RESOLUTION APPROVING FINAL
PLANS AND SPECIFICATIONS AND AUTHORIZING
ADVERTISEMENT FOR BIDS FOR THE WAGON
WHEEL TRAIL NEIGHBORHOOD IMPROVEMENTS."
March 15, 2011
Page 7
Ayes: 3 Councilmember Petschel seconded the motion.
Nays: 0
COUNCIL COMMENTS Councilmember Petschel explained she spent the weekend
in Rock Island, Illinois at the Division III Men's Basketball
Tournament. Councilmember Petschel noted St. Thomas
University was now in the Final Four thanks to homegrown
talent Peter Leslie and Anders Halverson. She
congratulated the team for its efforts.
Councilmember Duggan announced a defensive driving
course would be held on March 28, 2011 by the City of
Lilydale and stated additional information is available by
contacting Lilydale City Hall at 651- 457 -2316.
Councilmember Duggan presented Mayor Krebsbach and
Councilmember Petschel with a blessing for St. Patrick's
Day.
Mayor Krebsbach noted St. Thomas Academy won the
State High School Boy's Hockey Championship and
expressed her congratulations to the team.
CLOSED SESSION The council recessed into closed session at 7:53 p.m. to
discuss the potential sale of property located at 2144 Dodd
Road in Mendota Heights. Present at the closed session
were the three councilmembers along with the city
administrator, assistant to the administrator, city attorney
and the city engineer.
ADJOURN Mayor Krebsbach adjourned the closed session at 8:27 p.m.
andra Krebsbach, or
ATTEST:
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Sandie Thone, City Clerk