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2010-09-14 Parks and Rec Comm MinutesApproved CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING September 14, 2010 The September 2010 meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, September 14, 2010, in the City Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 6:30 P.M. The following Commissioners were present, Chair Ray Morris, Commissioners Michael Toth and Steve Commers. Commissioner Kraus and Levine were excused. Absent was Commissioner Miller. Staff present: Jake Sedlacek, Assistant to the City Administrator, Teresa Gangelhoff, Parks and Recreation Programmer, and Nancy Bauer, Recording Secretary. Chair Morris announced there was no quorum present so no actions could take place but discussions could be held. Parks and Recreation Report Ms. Gangelhoff reported a summary sheet of the parks celebration was handed out to the commissioners for their records. Safety Camp was successful again this year. For the three days of camp there were 131 kids that attended safety camp, 54 of the kids were from Mendota Heights. The fishing derby was canceled because of severe weather earlier in the day. It is being considered to move the fishing derby to the fall. Skate Camp had 12 participants and was ran by Third lair. The tennis program held 160 kids and the two travel teams went undefeated this summer. The summer playground had 315 kids over the six weeks it was held. The fishing week was the most popular and was held twice. Softball ended on July 26, 2010. The school flyer will be going out next week. Gymnastics will be this fall on Saturday's at Henry Sibley High School. Skating lessons will be starting in January and are popular. If classes fill up call City Hall to be put on a waiting list and more classes will be added as needed. Applications are now being accepted for rink flooders and rink attendants. The city is being swamped with park permits for soccer fields. The school district has implemented a new fee for users. There is concern with the many requests for soccer permits and over use of the fields in Mendota Heights. Page- 1 9/14/10 Approved The field trips are horseback riding and a hayride on Thursday, October 21, 2010 the cost is $36.00. It is limited to 15 participants. There is aback up plan in case of rain. On December 28, 2010 the trip is bowling, lunch and movie. The cost is $26.00 and will be on Tuesday, December 28, 2010. Chair Morris asked if the trips are listed on the website? Ms. Gangelhoff said they will be. They will be in the Heights Hilites and on the school flyer. Commissioner Toth asked if this is the first year the school district is charging for fields? Ms. Gangelhoff said it is the first time they started charging fees for their fields. There are no soccer permits issued this year from the school district. West St. Paul also said no to soccer field use too. Commissioner Toth asked if other districts charge for soccer field use? Ms. Gangelhoff responded districts do charge and some do not charge for permits. Mr. Sedlacek remarked that soccer field permits were a problem a couple of years ago. Sting is a popular organization and a majority of the participants are Mendota Heights youth. There are not enough fields. The need is greater than the facilities, but we are looking at meeting their needs. Commissioner Commers asked if there are any solutions? Mr. Sedlacek said the city is trying to form a policy for soccer field use. The fields do need rest. It is hard to find a solution. Commissioner Commers asked if the outfields at Wentworth Parlc, Ivy Park, and Valley Park could they be used for soccer practice e Ms. Gangelhoff said many are used for flag football by Mendota Heights Athletic Association. Mr. Sedlacek said Victoria Highlands is being used for soccer practice. 2010 Parks Celebration After Action Report Mr. Sedlacek reported that the 2010 parks celebration was held on June 5, 2010 from 12:00 p.m, to 3:00 p.m. It was the second year in a row that was wet and rainy with less than 300 people attending. There was a petting zoo, face painting, two bands, tennis block party, bike rodeo and fire truck rides. $4,597.17 was spent on the parks celebration in 2010. There was an excess of funds from last year so no solicitation of sponsorship for funds was done this year. Some funds did come in for 2010. There is a balance of $6,991 in the account with enough money for one more celebration. It is too much for one person to organize because of the size of the event. Mr. Sedlacek proposed bringing down the scope of the event, and has worked out a draft planning worksheet for next year. The structure of the event is in place. Also, June is a very busy time for Ms. Gangelhoff. Ms. Gangelhoff responded it is a very busy time for her working part time. She has talked with some fireman and asked about moving the celebration to be held in conjunction with the Fire Department Page - 2 9/14/t0 Approved Open House in October. The topic will be brought up at their meeting. It could be changed to a fall festival. Chair Morris said the weather would be less hit or miss that time of year. Ms. Gangelhoff said it could be planned with cool weather activities in mind. Chair Morris said it sounded like a good idea. No formal action can be taken on it tonight because of the lack of a quorum. Bad weather has happened more than once on this event. June is pretty a hit or miss for weather. It is generally drier in the fall. Commissioner Commers said it is definitely something to look at. Chair Morris said especially to look at your time commitments and if the time is crushing for you. Chair Toth said with the ball tournament parking is hampered. Chair Morris said this would be discussed at the October meeting. Chair Morris asked if there would be unofficial minutes of this meeting? Mr. Sedlacek said there would be. Iw Falls Outdoor Skating Rink Mr. Sedlacek said that Ivy Falls had an outdoor skating rink for many years, but it was closed due to low use and poor soil conditions. The neighborhood requested a skating rink last year and ice was put down. The sheet of ice got a lot of use last year with a homemade lighting system. Residents again requested a skating rink for this year with a bigger sheet of ice and lighting. Mr. Blum from Public Works has reported that the ice got a lot of use last year. Expanding the ice would not be a big cost. The ice could be moved 30 feet to the east. A small tree would have to moved along with a berm. Lighting would cost about $5,000 and was put in the 2011 budget. Mike Ohmes, 1022 Brompton Place, said Mr. Sedlacek summarized the request very nicely. Thank you for all the help last year, the ice did get a lot of use. The sheet of ice could be bigger and light would be nice. It gets dark early and the lack of light limited the use of the ice in the evening. We were grateful for the rink last year but if made bigger would be a useful amenity to the neighborhood. Bill Rascher, 613 Kirchner Avenue, said thank you for the consideration you gave us last year. The rink was well used last year, his two kids were two of the top users. All the kids enjoyed using it. Lights would be helpful and the ice would get used more often. A bigger sheet of ice would be good because the rink filled up fast last year. The first time it was plowed the boundaries were set and it could have been plowed wider. The berm was great for holding the ice in place. Thanks again for considering the request and getting it done last year. Alicia McMonigal, 1003 Chippewa, said she was grateful the rink was there last year. She hopes it gets made bigger this year and a light added. A lot of kids did use the rink last year. Page - 3 9/14/10 Approved Jacob McMonigal, 1003 Chippewa, said he and his brother Joey used the rink a lot last year. His mother would shine her headlights on the ice so they could use it in the dark. Chair Morris asked what he did at the skating rink? Jacob responded he played hockey. Commissioner Morris asked if there were enough kids to play a pick up game? Jacob responded yes. Chair Morris asked if he brought goals? Mr. Ohmes responded the city set up goals. Commissioner Commers said someone even brought benches to the rink. Commissioner Commers asked if the light is in the 2011 budget would it be installed in 201 1? Mr. Sedlacek said he could look in the budget for this year and see if there is money to install the light this year. Chair Morris said he would support a light at Ivy Falls Park. Commissioner Commers said a light has been talked about and would be used in the summer for safety reasons also. Commissioner Toth said the light should be considered when there are more members of the commission present and that it should be adequately lit. Chair Morris said it is a modest cost compared to other items brought before the Parks Commission. We can not act on the request tonight. Council seems receptive to the idea of the skating rink. Mr. Sedlacek responded the City Council was in support of the skating rink last year but not the light. Chair Morris said the City Council would need to approve the expenditure for the light. Commissioner Toth asked if the light expenditure would come out of the Park and Recreation Budget or City Budget. Mr. Sedlacek said he believes it is a maintenance item that would come out of the city budget. Chair Morris thanked the families that came to the meeting. It is a good chance for kids to burn off calories. There is support from the Commission for the skating rink and light. Capital Improvement PlanninE Chair Morris tabled the issue until the October meeting. Page Approved Par 3 Update Mr. Sedlacek reported that August was a profitable month. August showed a net revenue of $8,603. The maintenance contract is caught up. Course conditions were great for growing grass and turf and also good for insects and disease. More chemicals were used than anticipated. Total revenues are $37,168. There were $12,500 in recreation programs. There were $1,500 in pop sales for August. Cost of sales was $259028 that includes salaries. The contract is $11,982 and is up-to-date. Maintenance costs are now coming down. Overhead expenses are $3,500 for accounting time, legal, insurance and advertising. Anticipated revenue for the end of year is $8,440 if things keep on pace. September is shaping up to be a good month. Fall playing conditions should be the best ever. The tees had a full fall treatment. There are two fall specials — on Sunday nights children golf free with an adult. Also, you get a second round is free after paying for one round of golf. Commissioner Morris asked if the Greens Committee had any thoughts or changes for next year? Or. Sedlacek said the Greens Committee last met at the beginning of the year. Commissioner Morris asked if we are looking for people to sign up for the Greens Committee? Mr. Sedlacek responded yes and they could email lovetheparks@mendota-heights.com if they are interested. Project Updates Mr. Sedlacek reported that the Mendakota Park Tot Lot was approved by the City Council and will be installed at the end of September. Commissioner Levine asked that the monkey bars be kept. Monkey bars are at a low height and they are hard to find in the Twin Cities. The monkey bars will be installed in another park. Chair Morris asked if they were up to code. Or. Sedlacek said yes, but they need to be repainted Staff hoped to have a gap analysis of the trail system for this meeting but it is not ready for presentation. Restoration work continues at the Pilot Knob site. An overlay has been made to the trail and interpretive signs are up. Funding is being maintained in 2011. Great River Greening will have a celebration at the Pilot Knob site this fall. The website is being updated and launched tentatively on October 2, 1010. Chair Morris asked if the Par 3 would have a web page? Mr. Sedlacek said it would. Page - 5 9/14/10 Approved Commissioner Toth asked if the website was being designed in house? Mr. Sedlacek said the work was contracted out. Commission Comments Commissioner Commers had a correction to the minutes. Chair Morris asked if the minutes would be brought back to the October meeting? Mr. Sedlacek said they would be. Commissioner Commers asked if the capital improvement plan would be brought back to the October meeting? Mr. Sedlacek said it would be on the October agenda. Commissioner Commers encouraged people to sign up for skating lessons. Commissioner Toth asked if there would be a bonfire this year? Mr. Sedlacek said Paster Enterprises offered the Mendota Plaza for the Halloween bonfire again this year. Drop off dates are October 25, 2010 to October 29, 2010 because of the construction going on at the site. Commissioner Commers thanked Paster Enterprises for allowing the city to have the bonfire again this year. Chair Morris thanked the families for coming to the meeting and talking to the Parks and Recreation Commission, Chair Morris adjourned the meeting at 736 p.m. Page - 6 9/14/10 List of Addresses Street Name House St, Gabriel Eritrean Orthodox PO Box 40429 Tewando C Peter J. & Carol H. Egan 2224 Alice Lane Michael E. Chapin & Debra A. 2235 Alice Lane Mikelson Marvin H. & Mary J. Seefeld 2255 Alice Lane Mark J. & Susan G. Rogers 2210 Alice Lane Robert E. & Evelyn L. Sunness 2215 Alice Lane Todd F. & Trixie A. Golberg 2219 Alice Lane John K. Omodt 2223 Alice Lane Janet Marie Landsberger 2236 Alice Lane Mary Susan Hood 2230 Alice Lane Erin Anderson 11850 Blue Stem Dan & Pamela A. Sweeney 681 Callahan Place Dale M. &Mary Lou Johnson 2215 Dodd Road Dale M. & Mary Lou Johnson 2215 Dodd Road State of Minnesota 1590 Highway 55 Robert J. & Patricia Pace 1269 Oakdale Avenue Ronald J. &Joanne C. Himes 2243 Rogers Court Jamie W. & Jane F. Lerbs 2254 Rogers Court Michael P. & Jean L. Brennan 2240 Rogers Court James C. Elander & Margaret M. 2232 Rogers Court Wilson Mark T. & Angela Esslinger 2226 Rogers Court Steven W. & Robyn J. Huspek 2214 Rogers Court Mark & Sharon L. Reichenbach 2209 Rogers Court Keith & Brenda Dahm 2217 Rogers Court John W. Lambert 2237 Rogers Court Geoffrey Lory & Beth Ellen 2218 Rogers Court Hoffman Lory Timothy M. & Beverly Eide 2249 Rogers Court 1062 Wagon Wheel Trail 2229 Alice Lane 809 Wagon Wheel Trail 991 Wagon Wheel Trail Amount $8,500,00 $2,515.06 $2,515,06 $2,515.06 $2,515.06 $2,515.06 $2, 15,06 $2,515.06 $2,515,06 $2,515,06 $2,515.06 $8,500,00 $2,516.06 $2,516.06 $8,500,00 $8,500,00 $2, 515.06 $2, 515.06 $2,515.06 $2,515,06 $2,515.06 $2, 515.06 $2,515.06 $2,515,06 $2,515.06 $2, 515.06 $2,515.06 Wednesday, November 77, 2010 Pnge 1 of 3 Street Name House Notes Amount David L. & Becky L. Huebner 2257 Rogers Court $2,515.06 Michele G. Stegeman 2225 Rogers Court $2,515.06 Bruce Camitsch 2210 Rogers Court $2,515.06 Brian P. & Lesley A. McDougall 2216 Swan Court $2,515.06 Darlyne F. Metzger 2255 Swan Court $2,515,06 Alan III Harkrader & Katherine 2239 Swan Court $2,515.06 Marsland John & Kama A. Campobasso 2231 Swan Court $2,515.06 Jonathan C. & Connie Eide 2225 Swan Court $25515,06 Randall L. Johnson 2219 Swan Court $2,515.06 Gary A. & Lynnea J. Jones 2213 Swan Court $2,515.06 David A. Valen & Margaret A. 2212 Swan Court $2,515.06 Valen Ronald W. & Gail M. 2224 Swan Court $2,515.06 Katzenmaier William & Eleanora Friederichs 2228 Swan Court $25515.06 David A. Epstein 2234 Swan Court $2,515.06 Allen E. & Trudy A. Dye 2244 Swan Court $2,515.06 Robert & M. Emily Nieters 2252 Swan Court $2,515,06 Ralph M. & Kathleen F. Dumond 2247 Swan Court $2,516.06 Jonathan E. Rexeisen & Emilie 2211 Swan Court $2,515.06 L. Rexeisen Mark R. & Carol A. Cemensky 2343 Swan Drive 2250 Lexington $8,500.00 Avenue City of Mendota Heights 1101 Victoria Curve $8,500.00 City of Mendota Heights 1101 Victoria Curve $8,500,00 City of Mendota Heights 1101 Victoria Curve $8,500.00 Rita K. Tste Lahtonen 854 Wagon Wheel Trail $8,500.00 Joseph T. & Anne M. Igo 862 Wagon Wheel Trail $8,500.00 Rita Y. Leloup 870 Wagon Wheel Trail $8,500.00 Susan & Gary J. Stevens 878 Wagon Wheel Trail $8,500.00 Gregory S. & Jean Fay Clapp 884 Wagon Wheel Trail $85500.00 Lois K. Nowlin 900 Wagon Wheel Trail $8,500.00 Barbara Randall 954 Wagon Wheel Trail $8,500.00 Mary Bebel 1011 Wagon Wheel Trail $8,500.00 Wefitesriny, November 77, 2010 Page 2 of 3 Street Name House Notes Amount Scott L. & Phyllis Miller 1021 Wagon Wheel Trail $8,500.00 Laurene Buckmiller 1053 Wagon Wheel Trail $8,500,00 Dean Hobbs 1057 Wagon Wheel Trail $8,500.00 Jerold & Lois Hobbs 1065 Wagon Wheel Trail $8,500.00 Timothy M. & Diane C. Gillespie 1064 Wagon Wheel Trail $8,500.00 Richard M. & Geneviev Paul 940 Wagon Wheel Trail $8,500.00 Courtney J. & Helyne Pince 945 Wagon Wheel Trail $8,500.00 David G. Cunningham 890 Wagon Wheel Trail $8,500.00 Keith & Rhonda Stein 845 Wagon Wheel Trail $8,500,00 Sylvia A. Trandem 818 Wagon Wheel Trail $8,500.00 Susan A. Limback 826 Wagon Wheel Trail $8,500,00 Mark Olson 832 Wagon Wheel Trail $8,500.00 Sean Parnell & Pollee 838 Wagon Wheel Trail $8,500.00 Pharkkayoana Chit Timothy John Lynch 840 Wagon Wheel Trail $8,500.00 Benjamin D. Gowell & Jennifer 819 Wagon Wheel Trail $2,515.06 M. Gowell Gary E. Mansfeldt & Constance 839 Wagon Wheel Trail $8,500.00 M. Blaschka Mansfeldt Karen E. White & Suzanne K. 850 Wagon Wheel Trail $8,500.00 Ferguson Paul L. & Carolyn R. Dreelan 881 Wagon Wheel Trail $8,500.00 Helyn Kulhanek 953 Wagon Wheel Trail $8,500.00 Barbara J. Rose 994 Wagon Wheel Trail $8,500.00 Scott L. & Phyllis Miller 1021 Wagon Wheel Trail $8,500,00 Richard & Pamela J. Shaw 999 Wagon Wheel Trail $8,500,00 Vincent R. Belmares & Collen E. 805 Wagon Wheel Trail $8,500.00 Belmares Patrick J. & Stacie A. Oleary 987 Wagon Wheel Trail $8,500.00 Roseanne Eschle 901 Wagon Wheel Trail $8,500.00 George J. & K. Linafelter 209 Woodland Road 810 Wagon $8,500.00 Wheel Trail Wednesdny, NovernGer 17, 2010 Pnge 3 of 3