2012-08-21 City Council minutesCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY
STATE OF MINNESOTA
Minutes of the Regular Meeting
Held Tuesday, August 21, 2012
Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota
Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights,
Minnesota.
CALL TO ORDER
Mayor Krebsbach called the meeting to order at 7:00 p.m. The following members were present:
Councilmembers Duggan, Povolny, Petschel and Vitelli.
PLEDGE OF ALLEGIANCE
Council, the audience, and staff recited the Pledge of Allegiance.
AGENDA ADOPTION
Mayor Krebsbach presented the agenda for adoption. Councilmember Duggan moved adoption of the
agenda with the exception of Item 8C, which was deferred to a meeting in the future.
Councilmember Petschel seconded the motion.
Ayes: 5
Nays: 0
CONSENT CALENDAR
Mayor Krebsbach presented the consent calendar and explained the procedure for discussion and
approval. Councilmember Duggan moved approval of the consent calendar as presented and
authorization for execution of any necessary documents contained therein; pulling items F) Approval of
Critical Area Permit for a Fence at 1646 Mayfield Heights Road, Planning Case 2012-25 and N) Award
of Bid for 2012 Sanitary Sewer Rehabilitation Project.
a. Acknowledgement of August 7, 2012 City Council Minutes
b. Acknowledgement of August 8, 2012 Airport Relations Commission Minutes
c. Receipt of July Fire Synopsis Report
d. Approval of Request for Proposals for Supplemental Insurance Offerings
e. Authorization to Complete Acquisition of 2454 Lemay Lake Road
f. Approval of Critical Area Permit for a Fence at 1646 Mayfield Heights Road, Planning Case 2012-
25
g. Acceptance of Donations to Night to Unite
h. Approval of Out of State Travel Request
i. Approval of Subordination Agreement with CG Mendota Heights WPSL, LLC
August 21, 2012 Mendota Heights City Council Page 1
j. Approval of Contract for 2012 -2014 City Audit Services
k. Appointment of Probationary Firefighters
1. Accept Feasibility Report for Hunter and Orchard Neighborhood Street Improvements
m. Approval of Assessment Appeal Settlement Agreement
n. Award of Bid for 2012 Sanitary Sewer Rehabilitation Project
o. Approval of Temporary On -Sale Liquor Licenses
p. Receipt of July Par 3 Report
q. Receipt of July 2012 Treasurer's Report
r. Approval of Contractors List
s. Approval of Claims List
Councilmember Vitelli seconded the motion.
Ayes: 5
Nays: 0
CONSENT AGENDA TOPIC
F) APPROVAL OF CRITICAL AREA PERMIT FOR A FENCE AT
1646 MAYFIELD HEIGHTS ROAD, PLANNING CASE 2012 -25
Councilmember Duggan suggested an edit to the resolution, which staff agreed to make.
Councilmember Duggan introduced the following resolution and moved its adoption: RESOLUTION
APPROVING A CRITICAL AREA PERMIT FOR A PRIVACY FENCE AT 1646 MAYFIELD
M0sy0 -110
Councilmember Vitelli seconded the motion.
Ayes: 5
Nays: 0
CONSENT AGENDA TOPIC
N) AWARD OF BID FOR 2012 SANITARY SEWER REHABILITATION PROJECT
Councilmember Duggan asked for clarification on the estimated cost per foot on a project such as this.
Assistant City Engineer Ryan Ruzek explained that this project is estimated at thirty -five dollars per
foot; whereas, the cleaning and televising of the sanitary sewer on average were approximately twenty -
eight dollars per foot. The current project is to install a liner inside an existing pipe, which would add
value and life to the pipe without the additional cost of actually replacing the pipe.
Councilmember Duggan introduced the following resolution and moved its adoption: RESOLUTION
ACCEPTING BIDS AND AWARDING CONTRACT FOR THE 2012 SANITARY SEWER
REHABILITATION (PROJECT #201205).
Councilmember Vitelli seconded the motion.
Ayes: 5
Nays: 0
PUBLIC COMMENTS
There were no public comments.
August 21, 2012 Mendota Heights City Council Page 2
..
A) NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PHASE II STORM
WATER PERMIT FOR MUNICIPAL SEPARATE STORM SEWER SYSTEM (MS4)
Mayor Krebsbach opened the public hearing and recognized Assistant City Engineer Ryan Ruzek to
give the background.
Assistant Engineer Ruzek explained that the City of Mendota Heights, owning a storm sewer system
which discharges into public waters, is required to perform six minimum control measures as part of the
federally mandated pollutant discharge elimination system. The local permit is referred to as a SWPPP
(Storm Water Pollution Prevention Program). The city was required to generate this initially in 2003
and the current model was adopted in 2006. The six minimum control measures are as follows:
1. Public Education and Outreach
2. Public Participation/Involvement
3. Illicit Discharge Detection and Elimination
4. Construction Site Runoff and Control
5. Post - Construction Runoff Control
6. Pollution Prevention/Good Housekeeping
Assistant Engineer Ruzek listed the activities that the City of Mendota Heights does to meet these
control measures.
Mayor Krebsbach then opened the meeting for public comments. There were no public comments.
Councilmember Duggan moved to close the public hearing. Councilmember Vitelli seconded the
motion.
Ayes: 5
Nays: 0
Mayor Krebsbach opened the floor for any council comments.
Councilmember Duggan asked for clarification about the public not being permitted to remove existing
trees, even dead ones, from the wetland areas. Assistant Engineer Ruzek suggested that a property
owner first call and describe the unsafe situation, at which time staff would probably give permission to
cut down the dead tree but to leave the stump and ground soil undisturbed.
Councilmember Petschel asked when the city is initiating a pond management program. Assistant
Engineer Ruzek answered that the Pollution Control Agency is in the process of generating the next
generation permit. Councilmember Petschel then asked if this has anything to do with the Lake Pepin
situation, which Assistant Engineer Ruzelc explained is a whole separate situation and does not have
anything to do with the pond management program.
Councilmember Duggan suggested this information be shared on the city's website.
August 21, 2012 Mendota Heights City Council Page 3
UNFINISHED AND NEW BUSINESS
A) APPROVAL OF SALE OF BONDS FOR 2012 STREET PROJECTS
Representatives from Ehlers and Associates, Inc., in Roseville, Minnesota gave a report on the bond sale
that occurred on August 21, 2012. The City received a rating of Aal from Moody's and a stable outlook
for the City's operations and existing debt obligations.
The representatives provided a handout to the Councilmembers that explained the details of the bond
sale. There were only two bids but Ehlers was able to secure some very good savings for the City.
Baird of Milwaukee, Wisconsin offered a 2.31% true interest cost, which was below projections, and
they were the low bidder. The other bid was 2.59 %. The difference between the two bids resulted in a
$96,000 savings in interest over the life of the bonds. Because of the low interest rate, the size of the
bond was lowered to $2.63 million.
The projected closing date is September 12, 2012, which would be when proceeds would become
available to the City.
Councilmember Duggan introduced the following resolution and moved its adoption: RESOLUTION
PROVIDING FOR THE ISSUANCE OF $2,630,000 GENERAL OBLIGATION IMPROVEMENT
BONDS, SERIES 2012A, PLEDGING SPECIAL ASSESSMENTS FOR THE SECURITY THEREOF
AND LEVING A TAX FOR THE PAYMENT THEREOF
Councilmember Vitelli seconded the motion.
Ayes: 5
Nays: 0
B) APPROVAL OF LIMITED USE PERMIT FOR
INTERSTATE VALLEY CREEK TRAIL RELOCATION
City Engineer John Mazzitello explained that the passing of this resolution would start the process for
the City of Mendota Heights to enter into a license permission agreement with the State Department of
Transportation for use of their Highway 110 right -of -way for a portion of Interstate Valley Creek Trail.
Engineer Mazzitello reminded the Council of the pair of license agreements for the existing trail where it
traverses two private pieces of property. This permission agreement with the State Department of
Transportation would allow the City to relocate that trail off of the private properties and into public
right -of -way until such a point that it would join with City property and could be reconnected to the
trail.
Engineer Mazzitello shared an exhibit showing the re- routing of the trail around the two private parcels
and the proposed limited use permit area. He also explained that once the final design of the trail
relocation is finalized, the legal description would be added to the permission agreement and MnDOT
would draft it for City signature. The resolution gave permission to sign the agreement to the City
Administrator and the Public Works Director after thorough review by the City Attorney.
August 21, 2012 Mendota Heights City Council Page 4
Councilmember Duggan asked if it was necessary to notify the neighbors nearest to the trail. Engineer
Mazzitello replied that both of the private property owners affected by this are aware of the City's
actions.
Councilmember Vitelli introduced the following
AUTHORIZING A LIMITED USE PERMIT
TRANSPORTATION FOR A PEDESTRIAN
HIGHWAY 110 AND TRUNK HIGHWY 149.
Councilmember Povolny seconded the motion.
Ayes: 5
Nays: 0
resolution and moved its adoption: RESOLUTION
WITH THE MINNESOTA DEPARTMENT OF
TRAIL IN THE RIGHT -OF -WAY OF TRUNK
COUNCIL COMMENTS
Councilmember Duggan began, and was echoed by all of the Councilmembers:
® Recognized Councilmember Vitelli, as he is in the process of leaving the Council, for his great
contributions to the City, for being a great friend and mentor, for bringing his executive experience
to decision making, and for his contributions to various committees
Councilmember Duggan:
® Commented that the Music in the Park event last week was a wonderful program
Thelma Hunter, who Hunter Lane is named after, has a big birthday this weekend and wished her a
Happy Birthday
Mayor Krebsbach adjourned the meeting at 7:31 p.m.
Sand a Krebsbach
`� Mayor
ATTEST:
0_2 �
Lorri mith
City Clerk
August 21, 2012 Mendota Heights City Council Page 5