2015-10-13 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
Tuesday October 13, 2015 - 6:30 P.M.
City Council Chambers
1. Roll Call
2. Approval of Agenda
3. Approval of the September 8, 2015 Minutes
4. Pollinator Resolution
5. Marie Park Improvements
6. Dakota County CIP
7. Older Adult Activities
8. Off -Leash Dog Area Update
9. Par 3 Report
10. Commission Comments
11. Adjourn
Auxiliary aids for persons with disabilities are available at least 120 hours in
advance. If a notice of less than 120 hours is received, the City of Mendota Heights
will make every attempt to provide the aids. This may not, however, be possible on
short notice. Please contact City Administration at 651-452-1850.
Meetings can be viewed anytime on -demand at: www.mendota-heights.com.
CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
September 8, 2015
The September meeting of the Mendota Heights Parks and Recreation Commission was held on
Tuesday, September 8, 2015 at Mendota Heights City Hall, 1101 Victoria Curve.
Vice -Chair Paper called to order the parks and recreation commission meeting at 6:30 p.m. The
following commissioners were present: Vice -Chair Paper, Commissioners: Ira Kip, Stephanie
Levine, Michael Toth, David Miller, and Student Representatives Joe Quehl and Rachel
Farber. Staff present: Recreation Programmer Sloan Wallgren.
Approval of Agenda
Commissioner Levine aske to have the issue of becoming a pollinator friendly city be added to
the agenda.
COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE AGENDA;
COMMISSIONER MILLER SECONDED THE MOTION.
AYES 5: NAYS 0
Approval of Minutes from August 11, 2015
COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE MINUTES FROM THE
August 11, 2015 MEETING; COMMISSIONER TOTH SECONDED THE MOTION.
AYES 5: NAYS 0
Kensington Park Activity
Mr. Wallgren informed the commission that he had received several emails and phone calls
from neighbors in the Kensington Park area. The neighbors were concerned with traffic and
the number of cars parked on the street from the users of the soccer fields. Mr. Wallgren
informed the commission that the Mendota Heights Athletic Association began their soccer
program on August 10, 2015 and the program will conclude on October 10, 2015. The
association uses the fields Monday through Thursday from 6:OOPM to 7:30PM and on
Saturdays from 8:OOAM to 4:OOPM.
Mrs. Claire Hayes lives right next to the park and spoke of her concerns for the safety of kids
in the neighborhood and those walking on the streets to and from their cars. Mrs. Hayes would
like to see a capacity for users of the fields.
The commission discussed this topic to great length and agreed that they were concerned with
the crowded streets and traffic. The commission asked staff to work with the Mendota Heights
Athletic Association for next year to spread the program around to smaller parks in the city to
help reduce the traffic issues.
MH Parks and Recreation Commission 9-8-2015 Page 1
Park Bench Donation
Mr. Wallgren informed the commission that Mr. Roland Flynn would like to donate a park
bench in honor of his late wife. He wishes to have the bench located along our trail system
somewhere near his home. Mr. Wallgren stated that Mr. Flynn has submitted a Park Bench
Donation Application along with a check for $1,000.00. Staff will work with Mr. Flynn to find
an agreeable location for the bench to be placed.
Recreational Fires at Hockey Rinks
Mr. Wallgren said that he has received several requests for there to be outdoor fire places at the
hockey rinks for people to use during the winter months. The commission discussed the idea
and thought it would be a great idea. Mr. Wallgren said that he still needs to talk with the Fire
Inspector and Fire Chief to see if this would be possible. In the meantime he will do some
research and find some options if this moves forward.
Pollinator Friendly City
Commissioner Levine presented the idea of the city becoming a pollinator friendly city. She
encouraged the city council to become a pollinator friendly city, and if we did we would be the
first in ones in Dakota County. Being a pollinator friendly city would mean that we would
encourage people not to use insecticides or pesticides and encourage residents to plant
pollinator friendly planting when they are putting in new plants. Mr. Wallgren said that he
would look into this and work with the Public Works Director to see if this would be possible.
Par 3 Report
Mr. Wallgren presented the golf course report for the month of July. The course is having a
great year financially and the course conditions are excellent. Footgolf still continues to bring
new customers to our course and city. Net revenue for the year after July was a profit of
$28,137.00. Mr. Wallgren stated that there were a few small maintenance projects that staff
would work on this fall to improve the course for next season.
Commission Comments
Commissioner Kipp thanked the residents form the Kensington neighborhood for attending.
Commissioner Levine encouraged people to use pollinator friendly practices at home.
Commissioner Miller also thanked the residents from the Kensington neighborhood for attending
the meeting.
Commissioner Toth thought it was a good meeting and also thanked the residents for attending
tonight's meeting.
Vice -Chair Paper was glad to see the golf course doing great and was glad to see that MHAA has
great participation and thanked the residents for attending and sharing their concerns.
COMMISSIONER PAPER TOTH A MOTION TO ADJURN THE MEETING.
COMMISSIONER MILLER SECONED THE MOTION.
AYES 5: NAYS 0
The meeting adjourned at 8:00 p.m. Respectfully Submitted by Sloan Wallgren
MH Parks and Recreation Commission 9-8-2015 Page 2
CITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
RESOLUTION 2015-79
RESOLUTION DECLARING MENDOTA HEIGHTS A POLLINATOR -FRIENDLY
COMMUNITY AND ENCOURAGING RESIDENTS AND BUSINESSES TO ADOPT
POLLINATOR -FRIENDLY PRACTICES.
WHEREAS, pollinators are a necessary component of a healthy ecosystem and food
system, providing pollination of plants in order to grow vegetables, herbs and fruits; and
WHEREAS, pollinator populations are in sharp decline due to an ongoing loss of
habitat as a result of human land practices, coupled with a simultaneous large-scale expansion
of pesticide use be homeowners, landscapers, property managers and farmers; and
WHEREAS, neonicotinoid and other systemic pesticides have been shown to cause
illness and death to bees and pollinators; and
WHEREAS, local food production is needed to improve the health and food security
of Mendota Heights residents and insect population is an essential component of local food
production; and
WHEREAS, alternative land management practices are available that dramatically
increase pollinator forage while decreasing maintenance costs; and
WHEREAS, the monetary and social cost of maintaining pollinator -friendly
landscapes can be less expensive the than costs associated with maintaining chemically -
treated monocrop landscapes; and
WHEREAS, many Mendota Heights residents and businesses are pledging to manage
their land in a pollinator -friendly way;
NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City
of Mendota Heights, Minnesota that:
The City of Mendota Heights is hereby declared a Pollinator -Friendly Community.
The City celebrates current policies and practices that protect and support pollinator health
including:
City departments currently use nearly no pesticides. The only pesticide use by a
City -affiliated entity is limited, topical and reactive use of certain classes of
pesticides.
Be it Furthered Resolved that the City of Mendota Heights urges all Mendota Heights
property owners, residents, businesses, institutions and neighborhoods to become more
pollinator -friendly be adopting practices including:
-Committing to not use pesticides, including systemic insecticides, on their property;
-Avoiding planting flowering plants that are treated with systemic insecticides;
-Planting more pollinator forage on their property and organic or chemical -free lawn
and landscaping practices.
Adopted by the City Council of the City of Mendota Heights this 20th day of October, 2015.
CITY COUNCIL
CITY OF MENDOTA HEIGHTS
Sandra Krebsbach, Mayor
ATTEST:
Lorri Smith, City Clerk
Res 2015-79 page 2 of 2
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
T
{ CITY OF
MENDDTA HEIGHTS
DATE: October 13, 2015
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Marie Park Improvements
Update
There has a couple additions and projects takin place at Marie Park this fall. First we have added
four pickleball courts to the park. We also supply equipment in a lock box at the park for residents
to use at no charge. We have received many positive comments about this new opportunity.
Secondly, we have installed a practice backboard to the tennis courts. The tennis courts at Marie
Park are used often during the summer months, and we had received requests from people in the
area to add a practice backboard at one of our parks. Finally, the old warming house at the park
was demolished and removed. Construction of the new warming house in underway and should
be finished very shortly. The cost for all these additions and updates to the park have come from
the Special Parks Fund.
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota•heights.com
f —
CITY OF
ME6`tiIDDTA. HEIGHTS
DATE: October 13, 2015
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Dakota County CIP
Update
Dakota County has budgeted $750,000 for 2016 in their Capital Improvement Plan to make improvements
to the Big Rivers Trail Head. The improvements will include expanding the parking lot and building a
shelter. The shelter will include an information kiosk, restrooms, drinking fountain and a covered area
for a few picnic tables. The total cost of the project is $1,500,000 so the county is looking to the State of
Minnesota to contribute the other half of the project. Dakota County should find out in early summer of
2016 if they will receive the other half of the money form the State of Minnesota.
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota•heights.com
71 WWI -
CITY OF
ME6`tiIDDTA. HEIGHTS
DATE: October 13, 2015
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Older Adult Activities
Update
After Labor Day this year we began offering several new activities out at the Par 3, on Mondays from
10:00AM-Noon we offer Cribbage & Coffee and on Wednesdays we are offering Social Scrabble from
10:00AM-Noon. We have received a great response and turn out. There are typically six to ten participants
that attend the activities. All of the participants are wanting the activities to continue throughout the winter
months. Staff is looking into where and when we could offer these activities. There is the possibility of
continuing the activities on the same dates out at the Par 3 during the winter, or possibly moving the
activities to the Mendota Elementary School. Staff will work with participants and school staff to
determine the best solution for everyone.
We will be offering several new classes in the upcoming months which will include educational classes,
new activities such as book clubs and act classes, and we will be offering monthly field trips beginning in
January.
January- Brewery Tour
February- Old Log Theatre Show
March- Train Trip
April- Eastern Dakota County History Tour
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota•heights.com
f —
CITY OF
ME6`tiIDDTA. HEIGHTS
DATE: October 13, 2015
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Off -Leash Dog Area
Update
The fence for the Off -Leash Dog Area near Pilot Knob is almost completely installed, and should be
finished by October 13th. The fenced area is 110,000 square feet (200 feet by 550 feet) and should provide
plenty of space for multiple dogs and owners to get exercise. Signs should be installed next week along
with trash and recycling barrels. We will also be bringing several picnic tables over to allow for users to
rest and socialize as their dogs roam the area.
As of now there is no fee to use the Off -Leash area, with the exception that all dogs must be licensed with
the City of Mendota Heights. The current yearly dog license fee is $5.00 and will be increase to $10.00
in 2016.
1101 Victoria Curve I Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
M CITY OFI\I
MEDOTA HEIGHTS
DATE:
October 13, 2015
TO:
Parks & Recreation Commission
FROM:
Sloan Wallgren, Recreation Program Coordinator
SUBJECT:
August Par 3 Update
Update
The golf course was very busy during the month of August. All of our golf leagues have finished
for the season, and staff has already booked them for next year. The course is currently remaining
busy with a good mixture of golfers and footgolfers. With the cooler temperatures at nights and
the loss of daylight we will continue to adjust our hours of operation accordingly, but will remain
open for business until the snow flies.
Maintenance Update
The course remains in great condition. We have been very fortunate with the weather this year,
and the course conditions reflect the outstanding weather. We have delayed aerating the greens
until the week of October Stn
We will be doing some prep work this fall to add several flower beds on the golf course next year.
Staff will also be adding several recycling containers on the golf course next year to keep up with
our efforts to increase recycling opportunities in our park system.
Budget
Total sales for the month of August were $26,880 and total expenses were $20,592. Total sales
for the year through August are $137,404 and expenses are $103,000 resulting in a net profit of
$34,404 year to date.
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
August 2015 (66.66% OF YEAR)
REVENUES
AUGUST
YTD
YTD
BUDGET
2015
2015
%
GREENS, LEAGUE & TOURN FEES
$105,000
$20,493
$86,012
81.92%
RECREATION PROGRAMS
$35,000
$1,481
$33,912
96.89%
CONCESSIONS
$21,000
$4,906
$17,370
82.72%
SUNDRY REVENUE
$100
$0
$109
109.25%
INTEREST
$250
$0
$0
0.00%
CAPITAL CONTRIBUTIONS
$0
$0
$0
0.00%
PAR 3 FUND REVENUE TOTAL
$161,350
$26,880
$1379404
85.16%
EXPENDITURES
AUGUST
YTD
YTD
BUDGET
2015
2015
%
CLUBHOUSE SALARIES
$30,000
$6,415
$23,126
77.09%
ADMINISTRATIVE SALARIES
$25,043
$1,951
$17,094
68.26%
FICA/PERA
$9,854
$1,202
$6,341
64.34%
MEDICAL INSURANCE
$7,144
$490
$3,921
54.88%
U/E & W/C INSURANCE
$1,250
$0
$1,536
122.87%
RENTALS
$2,500
$64
$2,464
98.54%
UTILITIES
$10,400
$1,510
$6,921
66.55%
PROFESSIONAL FEES -AUDIT
$2,500
$1,367
$2,513
100.53%
PROF FEES - CONSULTING FEES
$300
$0
$332
110.67%
PROF FEES - GROUNDS MGMT
$6,000
$1,000
$5,000
83.33%
PROF FEES - GROUNDS WAGES
$18,000
$1,936
$10,797
59.98%
PROF FEES - TREE MAINTENANCE
$0
$0
$0
0.00%
ADVERTISING/NEWSLETTER
$400
$0
$159
39.74%
LIABILITY/AUTO INSURANCE
$3,300
$0
$3,383
102.50%
OPERATING COSTS/SUPPLIES
$5,500
$2,561
$5,669
103.08%
FUEL
$2,500
$212
$1,141
45.64%
REPAIRS & MAINTENANCE
$16,500
$1,293
$8,591
52.07%
SUNDRY/DUES/MILEAGE/CLOTHING
$2,800
$6
$1,574
56.23%
CONTINGENCY
$0
$0
$0
0.00%
ONLINE REG & CREDIT CARD FEES
$2,700
$585
$2,439
90.33%
PAR 3 EXPENDITURES TOTAL
$146,691
$20,592
$1035000
70.22%
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
August 2014 AND 2015
REVENUES
Aug
Aug
YTD
YTD
2014
2015
2014
2015
GREENS, LEAGUE, TOURNAMENT
FEES
$14,932
$20,493
$65,984
$86,012
RECREATION PROGRAMS
$2,401
$1,481
$35,637
$33,912
CONCESSIONS
$3,771
$4,906
$13,906
$17,370
SUNDRY REVENUE
$0
$0
$113
$109
INTEREST
$0
$0
$0
$0
CAPITAL CONTRIBUTIONS
$0
$0
$0
$0
PAR 3 FUND REVENUE TOTAL
$21,104
$26,880
$115,640
$137,404
EXPENDITURES
CLUBHOUSE SALARIES
$8,338
$6,415
$18,222
$23,126
ADMINISTRATIVE SALARIES
$2,792
$1,951
$16,514
$17,094
FICA/PERA
$1,722
$1,202
$5,090
$6,341
MEDICAL INSURANCE
$490
$490
$3,917
$3,921
U/E & W/C INSURANCE
$0
$0
$1,223
$1,536
RENTALS
$1,153
$64
$2,340
$2,464
UTILITIES
$1,617
$1,510
$5,837
$6,921
PROFESSIONAL FEES -AUDIT
$0
$1,367
$2,425
$2,513
PROF FEES -CONSULTING FEES
$0
$0
$1,520
$332
PROF FEES -GROUNDS MGMT
$1,000
$1,000
$5,000
$5,000
PROF FEES -GROUNDS WAGES
$3,727
$1,936
$9,841
$10,797
PROF -FEES -TREE MAINTENANCE
$0
$0
$0
$0
ADVERTISING/NEWSLETTER
$0
$0
$205
$159
LIABILITY/AUTO INSURANCE
$282
$0
$3,242
$3,383
OPERATING COSTS/SUPPLIES
$2,057
$2,561
$3,951
$5,669
FUEL
$348
$212
$1,394
$1,141
REPAIRS & MAINTENANCE
$2,572
$1,293
$6,741
$7,298
SUNDRY/DUES/MILEAGE/CLOTHING
$87
$6
$2,284
$1,574
CAPITAL OUTLAY
$0
$0
$0
$0
ONLINE REG & CREDIT CARD FEES
$424
$585
$1,905
$2,439
CONTINGENCY
$0
$0
$1,760
$0
PAR 3 EXPENDITUES TOTAL
$26,610
$20,592
$93,409
$103,000