Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
1997-09-16 Council Agenda Packet
CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA CITY COUNCIL AGENDA SEPTEMBER 16, 1997- 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of September 9 Special Meeting Minutes. 5. Consent Calendar a. Acknowledgment of the September 10th Airport Relations Commission End of Consent Calendar 6. Public Comments Minutes. b. Acknowledgment of the Treasurer's Report for August. C. Acknowledgment of the Fire Department Report for August. d. Acknowledge Receipt of Information regarding Parkview Plaza Dedication Ceremony. e. Approval of RESOLUTION NO. 97-56, Resolution Calling for Hearing on Assessment Roll for Pine Creek Estates and Surrounding Area Improvements (Improvement No. 93, Project No. 1). f. Approval of Purchase Order to Repair Vandal[ Street. g. Approval of Purchase Order to Rebuild Hockey Rinks. h. Approval to Replace Public Works Utility Leadworker. i. Approval to Hire Council Recording Secretary. j. Authorization to Contact Dakota County that the Northern Dakota County Service Center not be Located in Mendota Heights. k. Acknowledge Receipt of Past Correspondence for Bunker Hills Street Reconstruction Neighborhood Workshop. I. Approval of ORDINANCE NO. 315, An Ordinance Providing for the Change of Name from Trunk Highway 110 Frontage Road to Dakota Drive. M. Approval of Roseville Properties request for Lot Reconfiguration - RESOLUTION NO. 97-57 (Case No. 97-27). n. Accept Resignation of Police Chief and Authorization to Begin Recruitment Process. o. Acknowledge Receipt of Information regarding Minnesota Alliance with Youth. Dp Approval of Schneeman License Agreement for a Fence on City Property (Case No. 97-32) - RESOLUTION NO. 97-58 (Resolution Denying Variance Request) q. Approval of the List of Contractors. r. Approval of the List of Claims. End of Consent Calendar 6. Public Comments 7. Unfinished and New Business a. Case No. 97-17: Discuss Mendota Heights United Church of Christ Preliminary Plat/Lot Reconfiguration - RESOLUTION NO. 97-59 b. Discuss SuperAmerica Temporary Banner Sign Permit Request at 1080 Highway 110. C. Discuss Request for Sign Permit at 750 Highway 110, Snyders Restaurant. d. Discussion on Proposed Tree Ordinance. e. Discussion on Park Dedication Fee Increase Proposal. f. Schedule Joint Workshop for Comprehensive Plan. 8. Council Comments 9. Adjourn to the Following: 1. Senior Center Dedication Ceremony on September 25, 1997 at 3:00 p.m. at the Parkview Plaza Facility on South Plaza Drive with subsequent adjournment to ... 2. September 30, 1997 Closed Session Meeting at 7:00 p.m. at City Hall to be followed by ... 3. Special Council Workshop with Bunker Hills Neighborhood at 7:30 p.m. at City Hall. Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452-1850 with requests. Page No. 1 September 16, 1997 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, September 16, 1997 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:30 o'clock p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Koch and Smith. Councilmembers Huber and Krebsbach had notified Council that they would be absent. AGENDA ADOPTION Councilmember Koch moved adoption of the revised agenda for the meeting. Councilmember Smith seconded the motion. Ayes: 3 Nays: 0 APPROVAL OF MINUTES Councilmember Koch moved approval of the minutes of the September 9, 1997 special meeting. Councilmember Smith seconded the motion. Ayes: 3 Nays: 0 CONSENT CALENDAR Councilmember Koch moved approval of the consent calendar for the meeting, amended to remove item i, Council recording secretary, and item p, Case No. 97-32, from the agenda, along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the minutes of the September 10, 1997 Airport Relations Commission meeting. b. Acknowledgment of the Treasurer's monthly report for August. c. Acknowledgment of the Fire Department monthly report for August. d. Acknowledgment of information regarding the Parkview Plaza dedication ceremony. Page No. 2 September 16, 1997 e. Adoption of Resolution No. 97-56, "RESOLUTION CALLING FOR HEARING ON ASSESSMENT ROLL FOR PINE CREEK ESTATES AND SURROUNDING AREAS IMPROVEMENTS (IMPROVEMENT No. 93, PROJECT NO. 1)." f. Acknowledgment of quotations for repairs on Vandall Street between Third and Fourth Avenues and authorization to issue a purchase order to Pine Bend Paving for its low bid of $3,795. g. Acknowledgment of bids received for rebuilding the Wentworth Park hockey rink and award of a purchase order to Keller Residential for its low bid of $10,263.00. h. Approval of the probationary appointment of Rich Burrows as Maintenance Worker III with the Utility Department, effective September 17, 1997. i. Direction to staff to inform Dakota County that the Northern Dakota County Service Center facility is not in keeping with the uses and character of the region in Mendota Heights within the search area. j. Acknowledgment of past correspondence on Bunker Hills street reconstruction, for Council's information prior to the Council/neighborhood workshop to be held on September 30, 1997. k. Adoption of Ordinance No. 315, "AN ORDINANCE PROVIDING FOR THE CHANGE OF NAME FOR TRUNK HIGHWAY 110 FRONTAGE ROAD TO "DAKOTA DRIVE." 1. Adoption of Resolution No. 97-57, "A RESOLUTION APPROVING A LOT LINE ADJUSTMENT TO ROSEVILLE PROPERTIES FOR YORKTON CENTRE POINTE SOUTH, LOTS 5 AND 6 OF BLOCK 1." m. Acceptance of the resignation of Police Chief Delmont, effective October 31, 1997 along with authorization for staff to begin the recruitment process, including establishing a screening committee of seven members including Council and the City Administrator, and with direction to invite the police officers to submit written input to the committee on whatever issues they would like addressed. Page No. 3 September 16, 1997 n. Acknowledgment of information regarding the Minnesota Alliance for Youth Kick-off Event. o. Approval of the list of contractor licenses dated September 16, 1997 and attached hereto. p. Approval of the List of Claims dated September 16, 1997 and totaling $308,027.80. q. Adoption of Resolution No. 97-58, "RESOLUTION CALLING FOR HEARING ON PROPOSED STREET RECONSTRUCTION AND REHABILITATION IMPROVEMENTS TO SERVE THE AREA REFERRED TO AS BUNKER HILLS INCLUDING PROPERTIES IN RIDGEWOOD PARK, SOMERSET HILLS, SOMERSET HILLS NO. 2, SPRING CREEK ACRES, AND VALLEY CURVE ESTATES (IMPROVEMENT NO. 96, PROJECT NO. 3). Councilmember Smith seconded the motion. Ayes: 3 Nays: 0 CASE NO. 97-17, MENDOTA Council acknowledged a memo from Assistant Hollister regarding HEIGHTS UNITED CHURCH continued discussion on an application from the Mendota Heights OF CHRIST United Church of Christ, along with the following documents provided by the church: Warranty Deed No. 559-186, and Exhibit A to the deed (legal description and description of driveway easement). Mr. Carl Baumeister, present for the discussion, described the easement area for Council. Councilmember Smith stated that she is concerned that the easement appear on the (deed for the) property owned by the nature center as well as the church's deed. Mayor Mertensotto asked that the church direct its legal counsel to check the property record and verify that the church has the right of access to the highway from the church property, whether through the submitted deed or a series of deeds. He informed Mr. Baumeister that Council can approve the lot reconfiguration on the condition that legal counsel for the church submits a letter to City Attorney Hart verifying that the church does have legal access. Page No. 4 September 16, 1997 Councilmember Smith moved adoption of Resolution No. 97-59, "A RESOLUTION GRANTING A PRELIMINARY PLAT APPROVAL TO RECONFIGURE THE LOT LINE BETWEEN MENDOTA HEIGHTS UNITED CHURCH OF CHRIST AND DODGE NATURE CENTER," approving the application for lot reconfiguration, consistent with the plan on file with the city, on the condition that the city receive a letter from legal counsel for the church verifying that the applicant has legal access over its property to the public roadway. Councilmember Koch seconded the motion. Ayes: 3 Nays: 0 SUPER AMERICA SIGNS Council acknowledged a letter from Mr. Michael Cronin, representing SuperAmerica, requesting permission to place two temporary banner signs at ground level at the SuperAmerica facility located at T.H. 110 and Lexington Avenue, and to decorate the light standards with red, white and blue streamers for two weeks to announce the opening of the new facility. Council also acknowledged an application for sign permit and a memo from Assistant Hollister. Mr. Cronin and Mr. Mark Erickson were present for the discussion. Mr. Cronin explained that the purpose of the signs and streamers is to announce the grand opening of the store and to let people know that the facility is open. He asked that the signs be allowed at the site for two weeks beginning on the opening date of the store on September 18. He explained that the signs are two feet by four feet and two feet by six feet and will only be about three feet tall and will not present a safety issue. He stated that the fabric banners will be secured to the ground by metal stakes. Councilmember Smith moved to authorize staff to issue a temporary sign permit for two banners and streamers at the SuperAmerica facility on T.H. 110 at Lexington Avenue for a period of fifteen days beginning on September 18, 1997. Councilmember Koch seconded the motion. Ayes: 3 Nays: 0 TREE ORDINANCE Council acknowledged a proposed tree removal ordinance along with an associated memo from Assistant Hollister. Mayor Mertensotto stated that he has not had the opportunity to discuss the proposed ordinance with the owners of the largest tract of undeveloped wooded property in the city. Page No. 5 September 16, 1997 Discussion on the proposed ordinance was tabled. SNYDER'S SIGN Council acknowledged an application from Sign Art Company, Inc., on behalf of Snyder's Drug Store, for a 22.14 square foot sign above the south entry to Snyder's. Council also acknowledged an associated memo from Code Enforcement Officer Berg. Responding to a question from Mayor Mertensotto on whether the stacking of the letters in two rows meets the sign ordinance, Public Works Director Danielson stated that the Code Enforcement Officer has informed him that the sign meets the sign criteria for the shopping center. He informed Council that the sign is not illuminated. Mayor Mertensotto pointed out that if Snyder's ever desires to light the sign, they must meet the lighting criteria for signs in the Plaza. He was concerned that the signs on the back of the center were limited to twelve inches, and the request proposes stacking of the name with twelve inch letters in each row. Councilmember Smith stated that she feels the stacked lettering is more appropriate since the entrance over which it will be located is small. She pointed out that at the last discussion with the shopping center owner, Ed Paster, Council discussed its concern about the trash bins to the rear of the building and Mr. Paster indicated that he would try to find a solution. She asked if Mr. Paster has informed staff that he has found a solution or that he will screen the trash bins. Public Works Director Danielson responded that Mr. Paster has not spoken to him about the matter and that the containers are not just sitting on the blacktop. Mayor Mertensotto pointed out that allowing the trash containers on blacktop presents a dangerous situation, particularly that on a hot day loaded containers could shift and tip over on someone. He felt that a solution might be to place the containers on a concrete slab and enclose them, or that perhaps not every tenant needs a container and one location could be provided for trash, away from the entrance to the building. After discussion, Councilmember Koch moved to authorize the issuance of a sign permit to Sign Art Company, Inc., for Snyder's Drug, for the installation of a sign as requested with the condition that the sign not be lit without further approval from Council. Councilmember Smith seconded the motion. Page No. 6 September 16, 1997 Councilmember Smith seconded the motion. Ayes: 3 Nays: 0 PARK FEES Council acknowledged a memo from Assistant Hollister along with a proposed resolution to increase park dedication fees. Councilmember Smith did not feel that it is equitable not to impose park dedication fees on commercial properties which are not being divided but are being redeveloped for a more intense use than the original use. She pointed to George's Golf as an example, stating that the new use of the property is a much more intense use but there is no park dedication fee. Treasurer Shaughnessy stated that there has never been a change in the boundaries of the property, so there has never been a park contribution required for the property, whereas when United Properties platted its property, it paid park dedication fees for each lot. He stated that the Tousignant property is another example of a parcel which would not be required to pay a park fee when the property develops unless it is subdivided, even though there has not been a fee paid in the past. City Attorney Hart stated that it is a very common occurrence to take a piece of industrial property and develop it for a more intense use, such as enlarging the use or redeveloping a site, or developing an existing platted lot, which could have a significant impact on use of the park system, and it would be legitimate to require a park contribution for those properties. Assistant Hollister informed Council that he has received comments from Dale Glowa, of United Properties, stating that with the exception of the Acacia area United Properties gave park dedication fees to the city on an acreage basis rather than a per lot basis. Mr. Glowa was concerned that if the fee schedule is adopted United Properties might be required to pay park contributions again. He stated that Mr. Glowa also stated that he would prefer the existing fee requirement of 5% versus the proposed 10% of market value. Councilmember Smith agreed that 10% is to onerous. Mayor Mertensotto stated that the percentage is discretionary on the city's part and that while the fee could not be greater than 10%, Council could reduce the percentage. Page No. 7 September 16, 1997 Councilmember Koch expressed concern that people who have already paid a dedication fee could be required to pay again, which would amount to double taxation. With respect to higher intensity uses, she did not think it would be fair to charge again for the same property. Councilmember Smith felt that there are too many questions unanswered for Council to take action on the proposal. Attorney Hart stated that Council should keep in mind that the initial fee is paid with the initial development of a property. He felt that it would be fair, equitable and appropriate to charge a park dedication fee if there is an intensified use or redevelopment of the property, on the basis that credit is given for the initial fee that was paid. Mayor Mertensotto pointed out that George's Golf took away some of the demand on the city's park system, but now that there is a 140,000 square foot office structure being constructed on the property there will be many employees on the site who will likely use the city's recreational facilities. He suggested that the resolution be amended with the condition that Council will be making a future change regarding commercial and industrial property where there is an increase in the intensity of use. Councilmember Koch stated that she could not approve the resolution subject to future revisions. She felt that the amount of the increase is excessive and stated that she needs a better reason to increase the fees other than Mendota Heights charges lower fees than other cities. She also felt that $1,000 per unit for apartments seems excessive and suggested that the fee be incremental — as an example, $1,000 per unit for the first ten units and then a reduced amount. Mayor Mertensotto stated that the issue was raised by the Park Commission because the Special Park Fund is not gaining any funds but every time Council authorizes an expenditure from the fund, the fund balance is reduced. He pointed out that the city's costs for park equipment and replacement are also going up. Councilmember Smith felt that the proposed fee for residential lots is appropriate, but that she would like to have some information on how the assessor's market values compare to sale prices for recently sold properties. It was the consensus to return the matter to the Parks Commission for review of Council's comments and concerns. r 'r - Page No. 8 September 16, 1997 COMPREHENSIVE PLAN Council acknowledged a memo from the City inistrator WORKSHOP recommending that Council schedu a rwith all city commissions for Tuesday, Octob 13, 997 7:30 p. n the City Council Chambers to identify anVaCouncil/Commission nsive Plan update issues. Councilmember Smith moved to workshop for 7:30 p.m. on Octobssion on Comprehensive Plan update issue Councilmember Koch seconded the motion. Ayes: 3 Nays: 0 COUNCIL COMMENTS Council acknowledged correspondence from the owner of property at 670 Apache Lane regarding water damage at the property address, most recently on August 18, 1997. The general consensus was to refer the letter to the city's liability insurance carrier for processing. ADJOURN There being no further business to come before the Council, Councilmember Smith moved that the meeting be adjourned to 3:00 p.m. on September 25, 1997 at the Parkview Plaza facility for dedication of the Senior Center, with subsequent adjournment to 7:00 p.m. on September 30, 1997 at City Hall for closed session to discuss litigation and 7:30 p.m. on September 30, 1997 for a City Council workshop with residents of the Bunker Hills neighborhood. Councilmember Koch seconded the motion. Ayes: 3 Nays: 0 TIME OF ADJOURNMENT: 8:51 o'clock P.M. Kathleen M. Swanson City Clerk ATTEST: Charles E. Mertensotto Mayor Page No. 1 September 9, 1997 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, September 9, 1997 Pursuant to due call and notice thereof, the special meeting of the City Council, City of Mendota Heights, Minnesota was held at 5:15 o'clock p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota for the sole purpose of considering a request from St. Peter's Church for approval of an on - sale non -intoxicating 3.2 malt beverage license for September 13 and 14. Mayor Mertensotto called the meeting to order at 5:15 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Huber, Koch, Krebsbach and Smith. GALTIER DAYS Council acknowledged a letter from St. Peter's church along with a LIQUOR LICENSE memo from the City Clerk. Council was informed that the Father Galtier Days Committee did not discover that the license application had been overlooked until the day after Council's last regular meeting. It was noted that the city's requirement for liquor liability insurance has been met and that there have never been any complaints or calls for police service associated with Father Galtier Days or the sale of non -intoxicating malt beverages at the function. Councilmember Huber moved to authorize issuance of a two day on - sale 3.2 malt beverage license to St. Peter's Church to allow the sale of non -intoxicating 3.2 malt beverage from 12:00 noon to 12:00 midnight on September 13 and from 12:00 noon to 7:00 p.m. on September 14, 1997 in conjunction with Father Galtier Days, along with waiver of the license fee. Ayes: 5 Councilmember Koch seconded the motion. Nays: 0 ADJOURN There being no further business to come before the Council, Councilmember Koch moved that the meeting be adjourned. Ayes: 5 Councilmember Huber seconded the motion. Nays: 0 TIME OF ADJOURNMENT: 5:30: o'clock P.M. ATTEST: Kathleen M. Swanson, City Clerk Charles E. Mertensotto, Mayor CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION SEPTEMBER 10, 1997 - MINUTES The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, September 10, 1997 in the City Hall Large Conference Room, 1 101 Victoria Curve. The meeting was called to order at 7:00 p.m. The following members were present Leuman, Stein and May. Commissioner Fitzer was excused. Commissioners Beaty, Gross and Des Roches were absent. Also present were City Administrator Kevin Batchelder. Also in attendance were City Planners Meg McMonigal and Marc Wiegle. APPROVAL OF MINUTES The August 13, 1997 minutes were carried over until the October meeting due to a lack of quorum. UNFINISHED AND NEW BUSINESS Due to a lack of quorum, those members of the Commission present decided to review each item on the agenda but to take no action this evening. COMPREHENSIVE PLAN - ISSUES IDENTIFICATION City Administrator Batchelder introduced Meg McMonigal and Marc Wiegle of McCombs Frank Roos Associates, Inc. who were present to discuss the City's upcoming work on its Comprehensive Plan. Batchelder stated that the two Planners are present to discuss any issues related to the Comprehensive Plan with the Airport Relations Commission. Ms. McMonigal stated that they have been interviewing large property owners and surrounding communities and jurisdictions to identify key issues and concerns. McMonigal stated that as part of the issue identification process, they desire to discuss issues related to the airport and airport noise with the Commissioners this evening. McMonigal stated that they would like to discuss the Commission's role in the past, present and future and what are the City's most important policies in relation to the airport. She also stated that they desire to know if there are ways the City can deal more effectively with airport issues including possible staged land use development within noise zones and the potential Airport Relations Commission - September 10, 1997 Meeting Minutes that existing noise zone areas may be decreased in the future with the implementation of the north/south runway and Stage III aircraft. Administrator Batchelder described the changes in the Met Council's Noise Zone Policy areas and how it affects certain parcels within the City. The Commission discussed whether the City would lose credibility on airport relations if we ignored the land use compatibility guidelines. The Commission discussed office as a possible land use at the Garron Site and the western portion of the Resurrection site. The Commission felt the Sound Attenuation Ordinance should be continued, but not necessarily extended out to the one mile buffer beyond Noise Zone 4. The Commission discussed the potential of the Noise Zones shrinking with the advent of Stage III aircraft and the implementation of the north/south runway. Some Commissioners felt that even with Stage III aircraft there would be more aircraft plans and that the noise would be different, however, would still be present in many respects. The Commission discussed stage development plans to account for changing contours and air noise conditions. The Commissioners discussed potential park uses or multi -family uses at the western Resurrection site. Commissioner Leuman stated he would never consider building a home in this location. Commissioner Stein stated it is a nice site for housing, if not for air noise. CITY COUNCIL ACTION ON AIRPORT PLAN OF ACTION City Administrator Batchelder reported to the Commission the changes made by the City Council on the Airport Plan of Action at their September 2, 1997 meeting. The Commission reviewed the change in priorities of the plan. REVIEW OF PROPOSED EXHIBITS FOR THIRD PARALLEL CONTRACT Administrator Batchelder outlined proposed exhibits that had been received by the City from MAC regarding maps that would depict affected property owners. Batchelder stated that MAC had asked the City to review these proposed exhibits depicting affected property owners. Batchelder stated these would eventually become exhibits to the existing contract prohibiting construction of a third parallel runway. The Commission reviewed the contract and the definitions of affected property owners as follows: Airport Relations Commission - September 10, 1997 Meeting Minutes 2 a. Property owners that would be brought into the 60 Ldn Noise Contour as a result of operations on the third parallel runway; or b. Within the 60 Ldn Contour as determined without the third parallel runway and which would experience a 1.5 or greater Ldn increase as a result of operations on the third parallel. The Commission carried the review of these proposed exhibits over until their October meeting when all members of the Commission are expected to be present. APPOINT MEMBER TO SUBCOMMITTEE TO REVIEW MAC AND MASAC REPRESENTATION AND MET COUNCIL NOISE ZONE POLICY AREAS Administrator Batchelder informed the Commission that the City Council desires to form a subcommittee to review the pending Met Council Noise Zone Policy area issue as well as to discuss issues related to MAC and MASAC representation and City strategy for airport relation issues in the coming year. Those members of the Commission felt that it would be most appropriate if Chair Scott Beaty serve on this subcommittee with Joe Leuman as a designated alternate. REVIEW MET COUNCIL NOISE ZONE POLICY AREAS Administrator Batchelder updated the Commission on the recent adoption by the Met Council of Noise Zone policy areas. The Commission reviewed the impact on land use policies created by these expanded noise zones and the stricter land use compatibility guidelines. COMMISSION UPDATES The Commission directed staff that they would like to have as future speakers at their Airport Relations Commission meetings as follows: Bruce Wagoner, Tower Chief and Kevin Howe, Metropolitan Council Representative. Other speakers desired by the Commission include a technical expert on Global Positioning Satellites. The Commission also discussed potential speakers for the group of cities in the Northern Dakota County Airport Relations Coalition could be William Albee ombudsman of the FAA and Dr. Kirshan Ahuja, whom representatives of Mendota Heights met at the recent NOISE conference. Airport Relations Commission - September 10, 1997 Meeting Minutes 3 1) Administrator Batchelder updated the Commission on the progress at the MASAC Executive Committee where there are on-going discussions about issues of representation and on the Community Stabilization Working Group that is discussing the Community Protection Concept package. Batchelder also updated the Commission on a recent joint workshop involving a bus tour with the Northern Dakota County Airport Relations Commissioners. ADJOURNMENT There being no further business, the Airport Relations Commission moved to adjourn its meeting at 9:00 p.m. Respectfully submitted, Kevin Batchelder City Administrator Airport Relations Commission - September 10, 1997 Meeting Minutes 4 CITY OF MENDOTA HEIGHTS TREASURER'S REPORT, AUGUST 1997 DAKOTA, INC. Checking Account 1.05% Savings Account 2.15% C.D. Rep. 3.00% Collateral - Bonds Gov't. Guar. CHEROKEE STATE BANK Saving Cert. 2/17/97 @ 3.63% Collateral - Bonds Gov't. Guar. SHL Bk 6.08% (PRU) FHL Bk 7.05% (PRU) FHL Bk 6.18% 9/25/98 opt 97 (PRU) LaSalle Bank CD 5 1/2/7% FHLMC 7.23% 12/97 FBS 6.40% FNMA 6.18% 12/99-96 FHL Mtg. Pool 8% (PRU) FMLC 7% Mtg. Pool (PRU) PAC FMLC 6 1/4% Mtg. Pool (PRU) FNMA 6% Pool (PRU) FHLMC 6% Pool @ 101.4375 (PRU) FNMA (1994 Pool) 6 1/2% (PRU) U.S. Treasury Money Mkt. (FBS) Gov't. Securities Fund Zero Cpn T.Bds 7.9% - 2011 (J&M) PRU Gov't Sec Fd TOTAL FUNDS AVAILABLE Funds Available 12/31/96 Funds Available 8/30/96 Rates Money Market \ugust Bank 2.85% August FBS 5.13% BALANCE $156,156.14 $605.52 0.00 $156,761.66 $500,000.00 $100,000.00 $13,952.59 $13,952.59 $500,000.00 $100,000.00 $500,000.00 $247,500.00 $500,000.00 $95,000.00 $500,008.00 $500,008.00 $211, 955.13 $428,480.90 $327,057.89 $503,180.34 $175,081.48 $239,577.71 $846,080.30 $1,002,470.00 $197,530.00 $440.00 $6,444,678.02 $7,185,466.62 $5,531,794.37 COLLATERAL $600,000.,00 $600,000.00 Value 8/30/97 (est) $500,000.00 $250,000.00 $500,000.00 $95,000.00 $502,000.00 $500,000.00 $213,000.00 $415,000.00 $325,000.00 $475,000.00 $175,000.00 $235,000.00 $1,580,000.00 $2,489,000.00 $318,000.00 $440.00 FIRE CALLS NO. MENDOTA HEIGHTS FIRE DEPARTMENT AUGUST 1997 MONTHLY REPORT 97172 - •97198 NUMBER OF CALLS: FIRE ALARMS DISPATCHED: NUMBER I STRUCTURE CONTENTS ACTUAL FIRES MN/DOT Structure - MH Commercial Structure - MH Residential $ 0 Structure - Contract Areas 1 Vehicle - MH 1 Vehicle - Contract Areas 1 Grass/Brush/No Value MH Grass/Brush/No Value Contract LAST YEAR MEDICAL TOTALS: $0 Assist 5 Extrication 1 HAZARDOUS SITUATION Spills/Leaks 1 Arcing/Shorting Chemical INSPECTIONS Power Line Down 2 FALSE ALARM Residential Malfunction 2 Commercial Malfunction 3 Unintentional - Commercial 3 Unintentional - Residential 5 Criminal 1 'OOD INTENT MEETINGS Smoke Scare 1 Steam Mistaken for Smoke Other 2 MUTUAL AID 1161 TOTAL CALLS 27 262.5 SPECIALPRQJECTS LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS 22 160 MENDOTA 3 SUNFISH LAKE 4 14 LILYDALE 1 17 OTHER -4 TOTAL 27 198 WORK PERFORMED HOURS TO DATE FIRE CALLS 375 2952.5 MEETINGS 42 450.5 DRILLS 104 990 WEEKLY CLEAN-UP 60.5 254 SPECIAL ACTIVITY 68 464 DMINISTATIVE 0 0 rIRE MARSHAL 72 545.5 TOTALS 721.5 5656.5 27 MISC. TOTALS TO DATE $100 $700 $36,600 $1,200 $1,000 $78,400 $17,000 $0 TOTAL MONTHLY FIRE LOSSES w $0 $1,100 $700 FIRE LOSS TOTALS MENDOTA HEIGHTS ALL FIRES, ALL AREAS (MONTH) $1,800 $133,200 MEND. HTS. ONLY STRUCT/CONTENTS $29,800 MEND. HTS. ONLY MISCELLANEOUS $25,000 MEND. HTS. TOTAL LOSS TO DATE $54,800 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE MN/DOT $ 0 MILW. RR $ 0 CNR RR $ 0 OTHERS: $0 LAST YEAR TOTALS: $0 $0 178 FIRE MARSHAL'S TIME FOR MONTH 4 17 7 INSPECTIONS 47 2 INVESTIGATIONS 0 208 RE -INSPECTION 0 LAST YEAR MEETINGS 6 3539 521.5 ADMINISTRATION 18 1161 262.5 SPECIALPRQJECTS 1 869.5 0 TOTAL 72 581.5 REMARKS: SEE OTHER SIDE FOR SYNOPSIS 6935 SYNOPSIS FIRE CALLS August, 1997 The department responded to a total of 27 calls for the month of August. Out of the 27 calls 14 were false alarms which were caused by different problems, ranging from water dripping into an alarm panel, to people testing and not notifying the alarm company, to defective devices within their system. The other calls varied from accidents, car fires, good intent calls and several medical calls in which we assisted HealthEast from tree falls to heart attacks. We had only one structure fire at 1013 Sibley Memorial Highway on August 25`h in which a candle was left unattended in a laundry room of an apartment. The candle started a plastic lid on fire which was extinguished with minimal water and ventilation was required to remove excess smoke from apartment and hallway. GENERAL DEPARTMENT DRILL The General Department Drill was used in teaching the uses, procedures and techniques for 21/z" hand lines. The drill involved some classroom instruction on various nozzles used with 21/z" hand lines, to the proper advancement using two and three people. We then brought out a pumper and demonstrated using "hands on" instruction out by the Public Works Garage. SQUAD CLEAN-UP DRILL This months clean-up focused on getting our station ready for public view for our 50`h celebration. Everyone pitched in and attended more than one clean-up. The drill was actual certification of pumping water. The instructor checked off and tested the fire fighters skill and knowledge of positioning the truck, getting it into pump gear and flowing water. The fire fighter than laid a line to the hydrant for water supply to the truck. Persons not passing the test are required to do it over before they can drive. ONE FINAL NOTE: On August 16 t" we celebrated 50 years of history. It was a beautiful day and we had a terrific turnout. Thanks to our City Administration, the Mayor, and Council for their support and the many fire fighters both active and retired and their families who have spent many hours in preparation to insure that August 16, 1997 was a huge success as well as a memorable one. FIRE DEPARTMENT MONTHLY WORK PERFORMANCE FOR AUGUST 1997 Special Acct. Includes extra clean up and outside schools CALLS FOR MONTH FIRE FIRE FIRE PERCENT CLEAN MONTHLY GEN OFFICER SOUAD LIVE SPECIAL 27 1 CALLS CALL CALLS ATTENDED UP DRILL MTG MTG DRILL DRILL ACT. YEAR TO DATE ATTD HOURS ATrD THIS 1 2 1 2 2 198 MONTH MONTH YEAR YEAR HOURS HOURS HRS. HOURS HOURS I HOURS Adrian, Ed 12 12 91 46% 2 1 2 1 Blaeser, Bret 1 17 17 116 59% 1 2 1 2 7 Brennan, Mike 0 0 23 12% Coates, Aaron 11 11 64 320/6 2 1 3 Connolly, Marcus 17 17 92 46% 1 2 2 3 Coonan, Mike 11 11 76 38% 2 1 3 Dreelan, David 9 9 97 49% 1 2 1 2.5 2 2 Dreelan, Paul 12 12 75 38% 3 2 1 2 1 Husnik, Ted 8 8 55 28% 3 2 1 Katzenmaier, Ron 16 16 125 63% 3 2 1 2 2 Kaufmann, Mark 25 25 96 48% 1 2 Kibur , Jim 17 17 104 53% 1 2 1 2.5 3 7 Kingsley, Roy 18 18 105 53% 6 1 2.5 4 7 Klarkowski, Walt 5 5 41 21% 1 1 4 3 Lapakko,John 12 12 125 63% 2 1 1 Lerbs, Jamie 15 15 102 52% 1 2 1 2 1 Lowe, George 21 21 137 69% 1 2 1 2.5 4 3 Maczko, John 10 10 82 41% 1 1 2.5 2 5 laczko, Mike 10 10 92 46% 4 2 1 2 McNamara, Randy 0 0 56 28% 2 6 Nelson, Gerald, Jr. 11 11 91 46% 2 2 1 3 1 0 0% Olund, Tom 11 11 63 320/6 1 2 1 4 Oster, Tim 11 11 83 42% 4 2 1 2 Paton, Dave 8 8 75 38% 1 1 4 Perron Jim 10 10 89 45% 1.5 1 1 Perron, Kevin 8 8 76 38% 4 1 4 Shields, Tom 10 10 70 35% 2 1 2 1 1 Skierven, Gordy 19 19 117 59% 3 1 2 3 Stein, Keith 14 14 134 68% 3 1 3 Stenhau , Jeff 11 11 84 42% 4 2.5 4 Weinzettel, Tom 4 4 60 30% 1 2 6 Weisenbur, er, Ken 12 12 104 53% 5 2 1 1 3 Zwirn, Dick 0 0 59 30% TOTAL FOR MONTH 375 TOTAL ATTENDED 60.5 18 27 6 27 #DIV/01 TOTAL FOR YEAR 2952.5 TOTAL MAN HOURS 60.5 36 27 15 68 0 68 THIS MONTH LAST MONTH LAST YEAR rHIS MON AVE. RUNS/MAN 11.72 XXXXXXXXXX XXXXXXXXX VE. MEN/RUN 13.89 15.55 16.83 ,VE % FOR YEAR 45.12 45.39 54.07 September 11, 1997 To: Mayor and City Council From: Kevin Batchelder, City AdmhOor Subject: Dedication for Parkview Plaza DISCUSSION This memorandum is a reminder that the dedication for the Parkview Plaza Senior Building will be held on Thursday, September 25, 1997 with a reception on site from 3:00 p.m until 5:00 p.m. Commemorative speeches will be held at 4:00 p.m. Invitations to the City Council and the Planning Commission have been sent out by the Dakota County Housing and Redevelopment Authority OFIRA). ACTION REQUMD There is no action required. This item is for informational purposes only. A memorandum on the appropriate adjournment of tonight's meeting is scheduled at the end of the agenda. -.;td doo,;_00MI'd -.001"A AKOT\COUNTY August 5, 1997 City of Mendota Heights Attn: Kevin Batchelder 1101 Victoria Curve Mendota Heights, MN 55118 Subject: Dedication for Parkview Plaza Dear Kevin: '-HOLISin.,, & Redevelopmenr ALIchority 2406.14ifl% Vit. W. - Rvmounr. MN - 111".R n{= --i' i4,tZi_' -FAX (112-42 -8 1,',, I writing to confirm that the dedication for Parkview Plaza Senior Building will be held on September 25, 1997. The reception will be held from 3:00 to 5:00 p.m., with speeches held at 4:00 p.m. The entire city council and planning commission is invited to attend the dedication. Invitations will be sent to each member approximately two weeks prior. If you have the chance to pass the word along about the date, please do so. I know officials calendars fill quickly. As I stated above invitations will be mailed to guests. If there are any individuals or city staff that you would like to be in attendance, please fax me a list of those individuals. If you have any questions before September 25, please feel free to give me a call. My number is 423-8165. Sincerely, tt Cheryl Jacobson Communications Coordinator "AN EQUAL OPPORTUNITY EMPLOYER" CITY OF MENDOTA HEIGHTS MEMO September 11, 1997 TO: Mayor, City Council, and City Adaator FROM: Marc S. Mogan, Civil Engineer M Sri SUBJECT: Assessment Roll Information - Pine Creek Estates Area Job No. 9304, Imp. 93-1 1 DISCUSSION: Attached is a copy of the proposed assessment roll for Pine Creek Estates. BACKGROUND: The feasibility report for this project was presented to Council in August of 1996. In that feasibility report, I recommended that all of the atypical construction costs associated with this work be spread out over the entire area served. Under criteria presented in the feasibility report, the 2 platted parcels in Pine Creek Estates would be assessed a proportionate share of the total atypical project improvement costs, plus all development specific site improvement costs. The balance of the atypical construction costs would be recovered by the City by means of a connection charge levied against property served by these improvements as development occurs in the future. In that feasibility report, the project cost was estimated to be $75,500. The feasibility report recommended that $24,600 be assessed against the two lots in Pine Creek Estates, and that the $50,900 balance would be recovered by the City through connection charges against property served in the future. Council approved that feasibility report, ordered the preparation of plans and specifications, and the advertisement for bids for the project. The project was put out for bids, and the low bid of $79,291.85 submitted by Northdale Construction Company, Inc., exceeded the feasibility report estimate for this work by a significant amount. Council deliberated for some time before awarding this Contract, and only after reviewing- the projected improvement costs and future connection charges. Distributing these actual unit price bid costs against the two Pine Creek Estates lots increased their proposed assessments to approximately $14,000 for each lot. The amount that the City would recover by means of connection charges levied against property served in the future by these improvements increased to approximately $67,000, or $16,100 more than was estimated in the original feasibility report. Sanitary sewer, water, storm sewer, and driveways are now in place. Sod and pavement restoration is currently in progress. The actual quantities installed to date' have been in line with the quantities in the Contract, and therefore the final dollar amount for the project should approximate the Contract amount that Council awarded for this project. RECOMMENDATION: The Pine Creek Estates project is not currently fully completed, but 95% of the work will be done by the end of September. Due to interest expense which would accrue on this project, staff recommends that the City certify the assessment roll this year, rather than delay it unit next year. I recommend that Council conduct a public hearing at the October 7, 1997 City Council meeting to consider adoption of the attached assessment roll. Given the uncertainty surrounding the final contract quantities, and therefore the final dollar amount for this project, I have shown on the attached assessment roll what I have estimated to be the maximum per lot assessment against the two benefiting parcels in Pine Creek Estates ($15,000 per lot). We expect to compile the final project costs prior to the assessment hearing. If the final project costs are below the estimated maximum assessment amounts shown on the attached roll, the assessments adopted would be reduced accordingly towards the $14,000 per lot assessment figure which was proposed when Council awarded this contract. ACTION REOUIRED: Review the attached assessment roll, make any changes and then if Council desires to implement the Staff Recommendation, pass a motion adopting Resolution No. 97 - "RESOLUTION CALLING FOR HEARING ON ASSESSMENT ROLL FOR PINE CREEK ESTATES AND SURROUNDING AREA IMPROVEMENTS (IM[PROVEMENT NO. 93, PROJECT NO. 1)". ASSESSM_ 1 PERIOD Sanitary Sewer and Water - 19 years Storm Sewer - 19 years INTEREST RATE - 7% CITY OF MENDOTA Hk -TS ASSESSMENT ROLL PINE CREEK ESTATES SANITARY SEWER, WATER & STORM SEWER JOB NO. 9304, IMP. NO. 93, PROJECT NO. 1 ADOPTED: ASSESSMENT RATES: Sanitary Sewer and Water - $14,050 per lot Storm Sewer - $950 per lot PARCEL NO. REPUTED OWNER AND DESCRIPTION SUBDIVISION LOT NO. BLK NO. SANITARY SEWER AND WATER STORM SEWER TOTAL 27-57620- Patrick J. & Susan Weinberg Pine Creek Estates 2 1 $14,050.00 $950.00 $15,000.00 020-01 692 Cherokee Ave. St. Paul, MN 55107-2511 27-57620- Michael R. & Sherry L Klehr Pine Creek Estates 3 1 $14,050.00 $950.00 $15,000.00 030-01 4625 Winnteka Ave. N. New Hope, MN 55428-4932 Pine Creek Estates - Page 1 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 97 - RESOLUTION CALLING FOR HEARING ON ASSESSMENT ROLL FOR PINE CREEK ESTATES AND SURROUNDING AREA IMPROVEMENTS (IMPROVEMENT NO. 93, PROJECT NO. 1) WHEREAS, contracts have heretofore been let for the construction of the following described improvements: The construction of sanitary sewer, water, and storm sewer improvements to serve Pine Creek Estates and surrounding areas (which improvements have heretofore been known and designated as Improvement No. 93, Project No. 1) and WHEREAS, the construction of said improvements has been substantially completed; and WHEREAS, the City Clerk, with the aid and assistance of the City Engineer, was previously directed by the City Council to prepare the assessment rolls for the above described improvements; and WHEREAS, The City Clerk has notified the City Council that proposed assessment rolls for the above described improvements has been completed and filed in her office for public inspection. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: That a public hearing on said proposed assessment rolls shall be held at the Mendota Heights City Hall at 1101 Victoria Curve, in the City of Mendota Heights, on Tuesday, October 7, 1997 at 8:15 o'clock p.m. or as soon as possible thereafter. 2. That the City Clerk, with the aid and assistance of the City Attorney, is hereby authorized and directed to prepare and attend to the publication and mailing of the necessary notices of said hearing, all in accordance with the applicable Minnesota Statutes. Adopted by the City Council of the City of Mendota Heights this 16th day of September, 1997. ATTEST: Kathleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor CITY OF MENDOTA HEIGHTS September 10, 1997 TO: , Ma orCi Council and City Admiig . r Y t3' FROM: James E. Danielson, Public Works Direc or SUBJECT: Street Patch on Vandall Street There was an unusually large street repair required to be completed on Vandall Street between Third and Fourth Avenue. Vandall Street was very broken up as a result of a soft subgrade. The Street Department dug out the soft soil and replaced it with gravel, however because of its size we feel that we need to have a paving company repair the patch with an asphalt paving machine. Bids were obtained from the following three contractors: Pine Bend Paving $3,795.00 South St. Paul, MN Daily & Sons $3,963.00 Newport, MN Ace Blacktop $4,110.00 Inver Grove Heights, MN Bids greater than $2,500 are required to be approved by City Council. Funds for the repair will be covered within the Street Department Budget. I recommend that a purchase order be awarded to Pine Bend Paving for their low bid of $3,795 to repair Vandall Street. R SPR If Council desires to implement the recommendation they should pass a motion approving a purchase order to be awarded to Pine Bend Paving for their low bid of $3,795 to repave the Vandall Street patch. CITY OF MENDOTA HEIGHTS September 10, 1997 TO: Mayor, City Council and City Aci�niiifsp for aa FROM: Tom Olund, Public Works Superintendent—)---" SUBJECT: Rebuild Hockey Rink This year $8,000 was budgeted within the Special Parks Fund to begin a program of reconstructing the City's three hockey rinks over the next three years. Bids were received as follows: Keller Residential, Inc. $10,263.00 St. Paul, MN Landscape Services $11,476.00 St. Paul, MN Dakota Fence $13,955.00 Rosemont, MN The rinks are all 21 years old and, in particular, the posts are very rotted and need replacement. It is intended that the Parks Crew would dismantle the existing rinks and salvage all the usable wood for use in future maintenance. •at• 1. Accept the 25 % overrun on the bid and complete the work this fall. 2. Reject the bids and rebid two rinks this winter for spring construction, hoping that more favorable bids are received. Spring and summer are extremely busy times for the Parks Crew. Fall is the most convenient time for them to work with a contractor to complete this kind of work. I do not feel that a much more favorable bid will be obtained in the winter and recommend that Keller Residential be awarded the bid to complete the work this fall. Review the options and if Council desires to implement the recommendation pass a motion awarding the purchase order to Keller Residential for their low bid of $10,263.00. ti CITY OF MENDOTA HEIGHTS September 10, 1997 �r.�Jr i TO: Mayor, City Council and City Admini tr:ator FROM: James E. Danielson, Public Works Direct a Tom Olund, Public Works Superintendent SUBJECT: Utility Leadworker Replacement DISCUSSION: Mr. Fred Pfeiffer recently announced his retirement effective September 26, 1997. According to the City's Union Contract, staff posted the vacancy at the Public Works Facility for five days. Two applications were received. Upon reviewing the two applications and interviewing the applicants, we selected Mr. Rich Burrows as the top candidate (see resume attached). Rich is a rather young employee who has worked in the City's Street Department for the past two years. We are extremely impressed with Rich's potential, he has attended Inver Hills Community College receiving an Associate Degree in Landscape Horticulture and attended a Wastewater Treatment Seminar on his own to prepare himself for this position. He has worked with Fred on several occasions, so he is familiar with the work and enjoys it. The position requires a Wastewater Operators license and Rich has successfully completed the first step in that certification (attached). Public Works Superintendent Olund also worked in the Utility Department for many years and is able to function as a "safety net" to help Rich solve problems as he is learning his new job. We recommend that Mr. Rich Burrows be appointed to the City's Utility Department as a Maintenance Worker III effective September 17, 1997, with promotion to leadworker occurring subject to him successfully completing his Wastewater Operator Certification -Class SC, passing a six month probation period, and upon a recommendation from Tom Olund that he has achieved the appropriate level of proficiency to be awarded that promotion. If Council desires to implement the recommendation they should pass a motion appointing Mr. Rich Burrows as Maintenance Worker III within the Utility Department effective September 17, 1997. Note: Staff will proceed immediately to advertise for a maintenance worker vacancy with the Street Department. RICHARD L. BURROWS 668 1 st Avenue • Mendota Heights, Minnesota 55118 • Home (612) 457-6658 OBJECTIVE To obtain the position as Utility Leadworker for the City of Mendota Heights. EXPERIENCE Streets Maintenance Worker City of Mendota Heights • 11/95 — Present • Overall road maintenance — blacktopping, snow plowing and removal, trimming of boulevard trees. Groundskeeper _ Cargill Inc., Minnetonka, Minnesota • 4/95 —11/95 • Maintained landscape at world headquarters — irrigation systems, turf, tree and landscape plantings maintenance. Parks Worker (part time) City of Mendota Heights • 11 /91 — 3/95 • Maintained parks, outdoor areas — summer. • Rink attendant — winter. EDUCATION Inver Hills Community College/ Dakota County Technical College A.A.S. Landscape Horticulture, 4/95 Attended Wastewater Treatment Technology Seminar St. Cloud, Minnesota, June 24-26, 1997 Covering all types of wastewater treatment and collection LICENSES • Class B Driver's License • Wastewater Operator Certification S -D • Pesticide Applicator License A-E MINNESOTA POLLUTION CONTROL AGENCY WASTEWATER TREATMENT FACILITY OPERATOR CERTIFICATE '7�r.�& &een*fad RICHARD BURROWS 1 6/ q&a e " Date l"wa Date sxpe4 06969 1 -August -1997 1 August -2000 CITY OF MENDOTA HEIGHTS MEMO August 28, 1997 TO: Mayor, City Council, City Admiiustrator FROM: Kathleen M. Swanson �ot City Clerk SUBJECT: Council Recording Secretary INFORMATION At City Council's goal setting workshop this past spring, Council received and discussed five year plans submitted by the city department heads. It is my understanding that one item which received Council's consensus in the administration plan was the retention of a contracted recording secretary for City Council meetings. In response, I have contacted two firms for quotes for Council consideration. DISCUSSION As Council will recall, during the Administrative Secretary's leave of absence last summer, the city contracted with a secretarial service (Time Saver) to prepare the minutes of Planning Commission meetings and Council meetings during the election period. I have requested and received a proposal from Time Saver for Council recording secretary services. I have also requested a quote from a second firm, Public Record Service, which provides Council recording secretary services for the Cities of Vadnais Heights and Shoreview. Both proposals are attached. Time Saver quoted a rate of $21.00 hour per meeting plus one half hour, and $9.25 per page for draft minutes. Public Record Services gives the option of $22.00 per hour of meeting time plus $5 per page or a flat rate of $190 per meeting. Historically, minutes of Mendota Heights Council meetings generate three to five pages of minutes for every hour of meeting, depending on the complexity of issues and length of agenda. Based on an average of four pages per hour, the charge for Time Saver for attendance at a four hour Council meeting and preparation of a draft set of minutes would cost $242.50. Public Record's charge would be $168. Although Time Saver did a good job for the city last year, the rate charged by Public Record is considerably lower. I have received excellent references for Public Record from the two cities it services. Since there are so many variables, such as length of meeting and the level of detail Council may require, perhaps the flat rate of $190 per month offered by Public Record Services would provide the best value to the city. For the present time, however, I believe it would be more appropriate to retain Public Record based on its hourly/page rate to develop a cost history. Recording secretarial service can be financed through the Administration Department temporary personnel line item. For 1997 and 1998, this line item is $10,000, and approximately one-half of that amount would be needed to fund the secretarial service cost annually. RECOMMENDATION I recommend that Council authorize staff to enter into an agreement for Council recording secretarial services with Public Record Service for its quoted hourly and per page rates. ACTION REQUIRED If it is Council's desire to retain a firm to provide recording secretarial services and Council concurs in the foregoing recommendation, a motion should be made to authorize entering into an agreement with Public Record Service for its quoted rate of $22.00 per hour and $5.00 per page. per July 29, 1997 Ms. Kathy Swanson City of Mendota Heights 1101 Victoria Curve. Mendota Heights, MN 55118 Dear Kathy, It was great to hear from you again. Thank you for requesting a recording secretary bid from TimeSaver Off Site Secretarial. I am happy to be able to offer the City of Mendota Heights a Recording Secretary Service Agreement for the same rates as last year. They are as follows: MEETING TIME: _ $21.00/Hour (meeting time plus 1/z hour - minimum of 11/i hour). MINUTES: $ 9.25/Page for draft minutes (you make final revisions via disk). The above quoted rates are based on the Council minute format which we used last summer. You already have a copy of our standard Recording Secretary Service Agreement, dated June 11, 1996, and signed by Kevin Batchelder. If approved, I would suggest using the same document and just revising the term. As you already know from our past association, TimeSaver is very flexible in meeting the needs of City Councils, Commissions and staff We would really enjoy the opportunity to work with your staff and City Council. Please send my regards to Kevin. I look forward to receiving your response. Carla Wirth Owner P.S. Kathy, I'm sending you a list of our current municipal clients, which has changed since last year. Please feel free to call them for references, if desired. 277 Coon Rapids Blvd - Suite =110 - Coon Rapids NII 55433 - 612-785-2463 - Fax 785-1167 320 East Allain - Anoka, bff 55303 - 612-421-8999 - Fax 421-9511 August 28, 1997 Ms. Kathleen Swanson City Clerk City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Ms. Swanson: 6098 17th Street North Oakdale, MN 55128 Thank you for the opportunity to submit a quote in application for the position of Recording Secretary for the City Council of Mendota Heights. Enclosed also is a brief resume of relevant experience and education. Please feel free to call the supervisors listed for references. The method I use to take notes is with a court reporting machine. I do not provide verbatim transcripts but use these detailed notes to provide comprehensive summaries of meeting agenda items. This method also allows me to readily identify speakers during meeting discussions and at public hearings. I thoroughly enjoy my work and rarely miss a meeting. My main goal is to provide a concise, complete record of your public meetings in the format of your preference. I am also willing to produce quick drafts of individual discussion items that may be needed before the usual deadline for the minutes. Compensation for my work in Vadnais Heights and Shoreview has been in two forms, either of which would be acceptable to me: 1. Vadnais Heights pays an hourly rate of $22.00 to attend the meeting plus $5 per page for the minutes. I provided a hard copy draft with a disk copy in their word processing software for staff to make any additions, deletions or corrections by the City Administrator. 2. For budgeting purposes, Shoreview prefers to pay a flat rate of $190 per City Council meeting. I provide a hard copy draft, make any additions, deletions, or corrections by the City Manager and resubmit a final hard copy in time for the Council packet. Given a choice, my preference would be the Shoreview method of payment because there would be no concern or question about the number of pages in the minutes. Thank you for taking the time to review my credentials. I am confident that my five years of experience would serve you well. I look forward to hearing from you. Sin rely, ���� - eanne Guebl ui • ►11 • s .I z September 12, 1997 To: Mayor and City Council From: Kevin Batchelder, City A �o r Subject: Northern Dakota County Service Center ti DISCUSSION Dakota County is currently in Phase H of their site selection process for choosing a location for their proposed Northern Dakota County Service Center. The proposed building is anticipated to be 130,000 to 160,000 square feet with 450 employees and approximately 400 visits per day. It will include two courtrooms, community services administration, social services, public health and other services, a board meeting room and the workforce council. (Please see attached information.) The County's site search has been narrowed to an area within a two mile radius of the intersection of Robert Street and T.H. 110, which is the population and caseload center of northern Dakota County. Eastern Mendota Heights is within this two mile radius which extends almost to Dodd Road. Dakota County has expressed some interest in the vacant MnDOT right-of-way located immediately east of the Mendota Plaza. Prior to October, the County would like a response from the City of Mendota Heights about our interest in participating in their site selection and attempting to locate their new facility in our City. The City staff recommends that the City Council should inform Dakota County that the City of Mendota Heights does not recommend that the Northern Service Center be located in Mendota Heights. There are no parcels in Mendota Heights that meet the County's criteria for the size or location and the traffic to this facility is not in keeping with the character of Mendota Heights. If the City Council concurs with the recommendation, they should pass a motion directing staff to contact the County to inform Dakota County that the facility not be located in Mendota Heights. CITY OF MENDOTA HEIGHTS May 16, 1997 To: Mayor and City Council 6—L 0 From: Kevin Batchelder, City AdministrIff Subject: Dakota County Northern Service Center - Request for Sites DISCUSSION We have received notice from Dakota County that their site selection process for a new Dakota County Northern Service Center is underway. The new Northern Service Center will provide a single location for the consolidation of County services in the northern part of the county. The County is looking for a 20 -25 acre site and they are notifying all the northern Dakota County municipalities about their site search and their criteria. The County's CIp anticipates the completion of the 110,000 - 160,000 sq. ft. building in the year 2000. (Please see attached letter and summary from Brandt Richardson, County Administrator.) There are a few sites in Mendota Heights that would meet the site selection criteria, with the one major exception being the direct accessibility to public transportation. As the City Council is aware, Mendota Heights is under -served by public transportation and there are not many direct or fixed routes that serve our commercial/industrially zoned properties. This item is being placed on your agenda for information purposes only. Without specific direction from City Council, staff will not be pursuing the identification of a Mendota Heights site for the proposed Northern Dakota County Service Center. DAKOTA COUNTY May 7, 1997 DAKOTA COUNTY GOVERNMENT COMPLEX Kevin Batchelder City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Kevin: BRANDT RICHARDSON COUNTY ADMINISTRATOR DAVID J. UNMACHT DEPUTY COUNTY ADMINISTRATOR TELEPHONE (612) 436-4418 1590 W, HWY 55. HASTINGS. MINNESOTA 55033-2372 The site selection process for a new Dakota County Northern Service Center is underway. We are looking forward to working with you to identify potential sites that could address both the County's need for expanded office space and support your economic development efforts. We believe that this is a rare opportunity to co -locate a variety of public services and explore the potential for private partnerships as well. The new Northern Service Center will provide a single location for the consolidation of County services in the northern part of the county. The new building will be approximately 110,000-160,000 square feet and house a variety of community service departments, two courtrooms, and a County service desk similar to the one at the Western Service Center. Our minimum site requirement is 12 acres; however, to insure there is adequate space for future expansion, a 20-25 acre site is most desirable. Current plans and the County's CIP call for completion of the project in the year 2000. Our ability to meet this target is, of course, subject to alterations in state law which may affect our programs or financing. On April 8, 1997, the Dakota County Board of Commissioners endorsed a site selection process and selection criteria (copy attached). Staff will identify potential sites by early summer and review these with you before developing a final list. If you have sites to recommend for our evaluation during this initial screening, please contact Ken Harrington, Capital Facilities Planning Manager, at 438-4542. Please call me if you have any gjlestions about the process. Sincerely, lJt��t Brandt Richardson County Administrator o:\dept\admin\nscsite. doc Printed on recycled paper. 20% post -consumer ?4"ll, AN EQUAL OPPORTUNITY EMPLOYER �v Summary of Site Selection Process for the Northern Service Center Phase I Develop site selection criteria April 1997 Establish the service area based on TMay - June • Programs and staff • Client needs • Caseload distribution • Population distribution Phase II Focus the search area by considering June � August • Centrality to the caseload area • Density of the population/caseload • Travel patterns and land use Identify available sites screened for July - September • S ize • Environmental constraints • Road access • Site development costs Review the sites with the cities and August - October • Identify redevelopment opportunities • Consider potential partnerships* • Discuss possible financial packages Phase III Narrow the potential sites to the most viable options using September - December the site selection criteria and additional input from the cities Develop a benefit/cost analysis October - January Final Action November - February * Possible economic development/real estate consultant Departments and Programs to be Located at the New Northern Service Center Consolidation of Spaces in the North The new Northern Service Center (NSC) is expected to provide a single location for the consolidation of county services in the northern part of the county. In addition to 57,600 square feet in the existing Northern Service Center on Wentworth Ave., the county leases more than 42,000 square feet in four locations in South and West St. Paul. Most of the offices located in the northern area are community services or court facilities. Co -locating these services under one roof will be more efficient and more convenient to the public. In addition, a "one-stop" service counter, similar to the one at the Western Service Center will be located at the new NSC. Relief for the Western Service Center The 1997 Long Rance Facilities Plan identified a need for additional office space at both the Hastings Government Center and Western Service Center (WSC) beyond 2000. However, for fiscal reasons, additions at these buildings are not scheduled until 2005 or beyond. The County will need to lease space until additions can be planned at either or both facilities. The opening of the NSC offers a lower cost alternative for providing temporary relief for the Western Service Center by shifting some staff to the new building. Staff in the Division of Community Services have been reviewing a variety of options for distributing programs and staff between the NSC and the WSC to make the best use of available space. However, the space planned for the new Northern Service Center (110,000 sq. ft.) may not be adequate to provide sufficient space for community services programs and relief for the Western Service Center. Space needs at the NSC will be evaluated as part of the 1998-2003 CIP. The following departments and programs are tentatively planned for the Northern Service Center: Community Services Administration Social Services (approximately 50% of the staff) Public Health (approximately 50% of the staff) Employment and Economic Assistance (approximately 50% of the staff without Job Services) Child Support & Collections Community Corrections (staff divided between all three government centers) Veterans Services "One-stop" Service Desk Judicial Sets - two Courtrooms - finished based on caseload needs judges chambers court support spaces Board meeting room Northern Service Center Site Selection Criteria Search Area criteria Purpose: To narrow the field for potential sites by identifying only those areas that would be most desirable for locating the Northem Service Center Criteria: The search area will • be central to the caseload distribution for community services and courts • be central to the population of the service area accounting for density • be compatible with local land use plans • have public transportation or the potential for future access to public transportation • be accessible from major roadways for the entire service area Site Selection Criteria Purpose: To evaluate individual sites and select the most viable sites for further analysis Criteria: The most desirable sites will • have direct access to major roads and key intersections • have area -wide visual prominence • be 12 - 25 usable acres • minimize site development costs regarding * the location of utilities • existing structures • have favorable environmental conditions (soils, slope, water and floodplain, contaminants, habitat, bedrock and water tabie) • be affordable (as compared to other available sites) • have on-site or. adjacent amenities such as water features, attractive views or vegetation, etc. • be directly accessible by public transportation • be compatible with adjacent land uses • meet a local economic development or redevelopment goal • have public or private partnership opportunities CITY OF MENDOTA HEIGHTS September 11, 1997 TO: Mayor, City Council, and City Administrator FROM: Marc S. Mogan, Civil Engineer M S M SUBJECT: Council Request for Past Correspondence For Bunker Hills Street Reconstruction Neighborhood Workshop DISCUSSION• Council scheduled the special neighborhood workshop meeting that was promised to the residents of the Bunker Hills neighborhood for Tuesday September 30, 1997, (the 5th Tuesday in September) at 7:30 p.m. at City Hall. The goal of the workshop meeting will be to attempt to address and resolve the concerns of the residents prior to conducting a formal public hearing to consider any street reconstruction project for the Bunker Hills neighborhood. Council asked for copies of previous correspondence to study prior to that workshop meeting which identified specific areas of concern and potential construction options relative to the street reconstruction project which was presented or discussed during the public hearing period conducted last fall. Attached are copies of three items which identified some of those areas and concerns. Areas of special note are also summarized below: 1. Whachtler Avenue, Hilltop Road to Ridge Place Reason - Alignment because of trees, and current narrow width. 2. Ridge Place, Wachtler Ave. to Dodd Road Reason - Alignment because of trees, and current narrow width. 3. Ridge Place cul-de-sac Reason - Current narrow width and location of water service shutoffs. 4. Hilltop Road, Wachtler Ave. to 812 Hilltop Road Reason - Steep slope to the south of Hilltop Road. 5. Valley Curvd at Wachtler Ave. Reason - Current street encroachment onto property at 1824 Valley Curve. 6. Hilltop Road and Ridge Place intersections at Dodd Road Reason - Potential for Realignment to reduce the skew angle with Dodd Road. 7. Gravel Alley between Dodd Road and Valley Curve Reason - Residents desire to keep current gravel surface in place. ACTION REQUIRED: None. For Council information only. MSM CITY OF MENDOTA HEIGHTS October 11, 1996 f ,L� TO: Mayor, City Council and City A FROM: Marc Mogan, Civil Engineer t'1S1''1 SUBJECT: Bunker Hills Street Reconstruction Continued Public Hearing Update DISCUSSION• Council continued the September 17, 1996 public hearing for the proposed improvement project until October 15, 1996 to provide the property owners more time to consider the information presented, or have any questions answered they might have relative to the project. After listening to some of the comments made by those attending the public hearing, it became evident that the neighborhood wanted more information about how the proposed project compares with other possible improvement options. Staff was directed to prepare a brief informational packet describing highlights of each option, and other key items of interest to the residents. Staff developed a fact sheet comparing four possible improvement options enumerating the significant elements. of each available option (see attached). This informational packet included a questionnaire that the property owner(s) were instructed to sign in the appropriate space to indicate their preference for one of the four options, and mail their response back to City Hall in the enclosed self addressed envelope no later than October 11,' 1996. The information packet was. finalized and mailed on September 27, 1996 to the 74 property owners in the Bunker Hills neighborhood. I hosted an informal neighborhood open house for the Bunker Hills residents on October 8, 1996 at the City Hall council chambers between 4:30 and 8:00 PM to answer any questions they might have on. any project related subject. Ten property owners attended the open house, and asked questions on a number of issues. Many residents we talked to at the open house, or by telephone, were not opposed to the construction of concrete curb and gutter, but they were opposed to construction of a 33 foot wide City Standard Street section if it meant removing trees, or would otherwise adversely impact public right of way, or private property. The majority of those people who have signed and returned the questionnaire are in favor of Option 1 (see attached response summary), which is the total street construction option including construction of storm sewer, and concrete curb and gutter: I will attend the upcoming Council meeting to answer questions, and present updated information if it becomes available. RECONIlvfEVDATION: Council should consider all written or verbal input expressed at the continued public hearing, as well as the results of the neighborhood questionnaire. If Council is convinced that the proposed improvement project has merit after consideration of all information presented, I recommend that Council accept the feasibility report, order the improvement, and authorize preparation of plans and specifications for a total reconstruction project including concrete curb and gutter, and storm sewer. ACTION REOUIRED• Council should conduct the continued public hearing, at which time I will be prepared to answer any questions which may arise concerning the proposed improvement project. If Council desires to implement the recommendation, they should pass a motion adopting Resolution No. 96- , RESOLUTION ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING FOR STREET RECONSTRUCTION AND REHABILITATION IMMOVE [E NTS TO SERVE TEE AREA REFERRED TO AS BUNKER HII.LS INCLUDING PROPERTIES IN RIDGEWOOD PARS, SOMERSET 'FMJ , SOMERSET HILLS NO. 2, SPRING CREEK ACRES, AND VALLEY CURVE ESTATES (JOB N0.9514, IMPROVEMENT NO. 96, PROJECT NO. 3). MSM City of .,.1 I ]Aendota Heights M September 27, 1996 Subject: Bunker Hills Street Reconstruction Improvement Option Fact Sheet & Questionnaire Job No. 9514, Improvement No. 96, Project No. 3 Dear Resident: A feasibility report. was prepared and presented at a public hearing on September I 1996 at City Hall. Council continued the September 17, 1996 public hearing for the proposed improvement project to provide the property owners more time to consider the information presented, or have questions answered prior to the October 15, 1996 Council meeting which is when this project will again be considered. After listening to some of the comments made by those attending the public hearing, it became evident that the neighborhood wanted more information about how the proposed project compares with other possible improvement options. Council directed staff to prepare a brief informational packet describing highlights of each option, and a response form that the residents would be asked to fill out and return to the City to determine which street improvement option is preferred by the residents. We developed a fact sheet comparing four possible improvement options enumerating the significant elements of each option, (see attached) and requested that the property owners(s) indicate their preferred option by signing their names(s) in the appropriate space on the enclosed questionnaire to determine the residents level of interest for each option. We ask that you return the enclosed questionnaire form to the City no later than Friday, October 11, 1996 so that this information can be compiled and presented to Council at the October 15, 1996 Council meeting. r If you so desire, you may. direct questions or comments relative to this information to me, or Jim Danielson, in writing, by telephone (452-1850), or in person at an informal neighborhood meeting which we have scheduled for Tuesday, October 8, 1996 between the hours of 4:30 and 7:00 P.M. at City Hall. Sincerely, Marc S. Mogan, P.E. Civil Engineer MSM Enclosure 1101 Victoria Curve -Mendota Heights, MN - 55118 452.1850 BUNKER HILLS 51PROVEMENT OPTION FACT SHEET Exisiins streets as constructed include: A. 21 to 30 foot wide blacktop surface. B. 2" thick blacktop surface. C 6" thick aggregate base. Option 1. Total Street Reconstruction Project Improvements include: A. 30 foot wide blacktop surface2. y B. 26" wide B618 concrete curb and gutter section, each side. C. 3.5" thick blacktop surface (new). D. 6" thick aggregate base (reconditioned). E. Storm sewer where appropriate. F. Subgrade correction where necessary. G. Relocation of mailboxes, affected landscaping features and sprinkler systems. H. Driveway replacement to the extent disturbed (Additional driveway work could be done at additional cost to the property owner). I. Boulevard sod to the extent disturbed. J. 20 to 25 year expected service life. Option 1 Project Funding is as follows: K. Total Project Cost - $9,700 per lot L. Property Owner's Cost - $4,850 per lot with up to 19 years to repay with interest. Option 2. Limited Street Reconstruction Project Improvements include: A. 30 foot wide blacktop surface. B. 3.5" thick blacktop surface (new). C. 6" thick aggregate base (reconditioned). D. Subgrade correction where necessary. E. 15 to 20 year expected service life. Option 2 Project Funding is as follows: F. Total Project Cost - $4,000 per lot (estimated). G. Property Owner's Cost - $4,000 per lot (estimated) with up to 10 years to repay with interest. 2Where trees, steep slopes, etc. make construction of a 33' wide street impractical, the street would be constructed 25' wide gutter to gutter, of which 22 feet is blacktop, and on -street parldng would be prohibited to one side, at a minimum. Valley Curve would be reconstructed as an 8' wide bituminous path as opposed to a street, and no improvements would be done to the gravel alley. Option 3. Bituminous Overlay Project Improvements include: A. The width of all streets would remain as they currently exist. B. Add a 1.5" to 2" average thickness layer of blacktop over the existing blacktop surface except along the edge which would be milled off prior to paving so as not to raise the street edge elevation and further impede lot drainage. C. Up to a 10 year expected service life. Option 3 Project Funding is as follows: D. Total Project Cost - $2,700 per lot (estimated). E. Property Owner's Cost - $2,700 per lot (estimated) with up to 10 years to repay with interest. Option 4. No Improvement Project Improvements include: A. No new construction. B. Current standard of maintenance of -streets C. Existing streets are beyond their expected service life. Option 4 Project Funding is as follows: D. None ASSESSMENT METHOD A. All property owners use the streets equally, and therefore cur -rent Council policy is to assess each property on a per lot basis regardless of size, frontage, or corner lot considerations. The property Owners with driveway access by means of the gravel alley would be assessed, in accordance with State Statutes, a full per lot storm sewer assessment only. Any vacant lots which meet the current minimum lot size requirements would be assessed on a per lot basis as well, but could defer that assessment under the vacant property provision of the Streit Rehabilitation and Reconstruction Policy. PAYMENT OPTIONS A. Pay entire assessment within 30 days of adoption with no interest.' B. Include the assessment with your taxes at 7 % simple interest over a 19 year period for Option 1, or 10 years for Options 2 and 3, which all include the option to pay off the remaining balance at any time within the given assessment period (Consult your tax preparer to determine tax deductibility). C. Situations of Discretionary Deferral: 1. Senior citizen/low income deferral. At its discretion the City may defer assessments against any homestead property owned by a person 65 years of age or older or retired by virtue of a permanent and total disability and for whom it would be a hardship to make the assessment payments. The standards and guidelines governing what constitutes hardship are established by City ordinance or resolution. Additionally, the City may grant a deferral in situations where its hardships standards and guidelines have not been met if exceptional and unusual circumstances exist and no preference or discriminatory treatment will occur. This deferral is subject to the provisions of Minnesota Statutes 435.193. 2. Unimproved property deferral. The City may also defer the assessments of improvements with respect to property which is not directly and immediately affected by the improvement for which the assessment is levied. If applicable, at such times as extensions or connections regarding the improvement directly benefit such unimproved property, the City may require payment of the deferred assessments as well as those relating to the connection or extension. This deferral is subject to the provisions of Minnesota Statutes 429.051. Any such deferral shall be subject to such other terms and conditions including accrual of interest, and shall be subject to termination, all as determined by City Council. I/We live at (Print Owners Names) 1996 referred to as the Bunker Hills neighborhood. I/We understand that there is currently a proposal before the Mendota Heights City Council to reconstruct the streets in this neighborhood. Depending on the project, some, or all the costs of these improvements would be assessed back to the property owner. I/We also understand that there are really four available options of varying cost, complexity, and expected longevity which could be implemented to deal with the street conditions in the Bunker Hills neighborhood. After consideration of all the different options available in this matter, I/We indicate my/our non-binding preference for one of the four options with my/our signature in the space provided. Note: On the back of this form is space for you to write any additional comments which you want known on any aspect of any proposed project, or under what conditions if any your preference below is predicated. Please return completed form to the City no later than October 11, 1996. 1. Total reconstruction option: Includes concrete curb and gutter constructed 33 feet wide gutter to gutters, of which 30 feet is blacktop, and storm sewer where. appropriate at a total cost of $9,700 per lot, of which $4,850 per lot would be assessed against the -property owner. (Owner's Signature) (Owner's Signature) 2. Limited reconstruction option: Essentially Option No. 1 without concrete curb and gutter and storrr sewer at an estimated total cost of $4,000 per lot, all costs for this option will be fully assessed against the property owner. (Owner's Signature) (Owner's Signature) 3. Bituminous overlay option: The addition of a 1.5" to 2" layer of blacktop over the existing surface at an estimated total cost of $2,700 per lot, all costs for this option will be fully assessed against the property owner. (Owner's Signature) (Owner's Signature) .4. No construction option: No improvement project would be initiated, and therefore the existing street condition in the neighborhood would remain for the foreseeable future. (Owner's Signature) (Owner's Signature) IWhere trees, steep slopes, etc. make construction of a 33' wide street impractical, the street would be constructed 25' wide gutter to gutter (22 feet is blacktop), with parking restricted to one side only. COACWENTS Street Rehabilitation Response Summary Bunker Hills Neighborhood City of Mendota Heights Marc S. Mogan, P.E. 10/11/96 Property Owner or Resident ,.,_Date Response Recieved Property Address Total Reconst. Option 1 Limited Reconst. Option 2 Bit. Overlay Option 3 No Reconst. Option 4 No Option Chosen 1 Anderson, Allan & Carol 10/02/96 765 Willow Lane X 2 Bo um, Dave & Mar aret (c) 10/03/96 1940 Wachtler Avenue X 3 Coulter Ron (c) 10/04/96 828 Hilltop Road X 4 Crecelius, Samual 10/04/96 1806 Valley Curve X 5 dela Rosa, Francisco & Bernadette 10/03/96 748 Hilltop Road X 6 Duddleston, Dave & Jan (c) 10/02/96 785 Hilltop Court X 7 Fogelson, David & Margaret 10/01/96 1800 Valley Curve X 8 Gatti, Richard & Jane (c) 10/11/96 747 Willow Lane X 9 Gelderman, John & Mary 10/01/96 1812 Valley Curve X 10 Gerfast Sten & Alice 10/08/96 1802 Valley Curve X 11 Green, Michael & Ma (c) 10/04/96 1821 Valley Curve X 12 Guiton, Susan (c) 10/07/96 822 Ridge Place X 13 Haffel , .Alex 10/09/96 1857 Dodd Road X 14 Hagman, John •& Joan 10/04/96 816 Ridge Place X 15 Hess, Tom & Judith 10/01/96 1814'Valley Curve X 16 Jenniges, Gerard &• Leona (c) 10/02/96 800 Ridge Place X 17 Kettler, .Tim & Nancy Wachtler-Kettler (c) 10/11/96 1919 Wachtler Avenue X 18 Lindberg, Clarence & Alice (c) 10/01/96 1808 Valley Curve X 19 MacDonald, Chuck & Beth (c) 10/01/96 816 Hilltop Road X 20 Madden, William & Diedre (c) 10/08/96 825 Hilltop Road X 21 Markes, Steven & Terre (c) 10/10/96 745 Hilltop Road X 22 Marren Patrick & Patricia 10/01/96 727 Willow Lane X 23 McQuillen, Patrick & Billie Ann (c) 10/07/96 1909 Wachtler Avenue X 24 Reko, Al & Moll 10/01/96 809 Hilltop Road X 25 Schuster, Joseph & Betty (c) 10/04/96 1900 Wachtler Avenue X 26 Schmidt James & Brenda 10/10/96 1 780 Hilltop Court I X 1 (c) Response Returned with Comments Page 1 Street Rehabilitation Response Bunker Hills Neighborhood City of Mendota Heights Marc S. Mogan, P.E. 10/11/96 Summary Property Owner or Resident Date Response Recieved Property Address Total Reconst. Option 1 Limited Reconst. Option 2 Bit. Overlay Option 3 No Reconst. Option 4 No Option Chosen 27 Sherlock, Richard & Ma (c) 10[11/96 1822 Valley Curve X 28 Si veland, Linda (c) 10/01/96 1804 Valle Curve 4 X 29 Smith, James Randall & Diane 10/09/96 1812 Valley Curve X 30 Smith, Micheal & Shelli (c) 10/02/96 1823 Valley Curve X 31 Stefani, Joseph & JoAnn 10/08/96 1820 Valley Curve X 32 Worth, Bernard & Jane 10/11/96 1835 Valley Curve X 33 Zaban, Alan Mark.& Robin Vinitsk (c) 10/07/96 1801 Valley Curve X 34 Bayless, Ben & Bever! 10/01/96 821 Hilltop Road X 35 Vocovich, Pat & Leane 10/01/96 748 Willow Lane X 36 Wiessner, Robert & Prisicilla 10/08/96 824 Hilltop Road X 37 Wild, Bettie 10/09/96 1819 Valley Curve X 38 Brandes, Nancy & James (c) 10/08/96 1882 Valley Curve X 39 Brown, Martin & Katherine 10/10/96 1894 Valley Curve X 40 . Burow, Jeannette 10/07/96 790 Ridge Place X 41 Caulfield, Gerome & Kathleen 10/08/96 829 Hilltop Road X 42 Doyle, John & Mar 10/01/96 810 Ridge Place X 43 Hagstrum, Vincent & Shirley10/01/96 789 Ridge Place X 44 Heaney, Tom & Janus 10/09/96 1818 Valley Curve X 45 Klarkowski, Walter & Sandra 10/07/96 737 Willow Lane X 46 Klein, Frank & Joan (c) 10/07/96 1826 Valley Curve X 47 Larson, Sheldon & Bland, Patricia (c) 10/07/96 805 Hilltop Road X 48 Minea, Gordon 10/08/96 772 Ridge Place X 49 Rabin, Annie 10/07/96 765 Ridge Place X 50 Sandler, John 10/11/96 770 Hilltop Road X 51 S an'ers, John & Marilou (c) 10/11/96 1824 Valley Curve X 52 Vince Robert & Maureen c 10/01/96 1 782 Hilltop Road I X (c) Response Returned with Comments Page 2 Street Rehabilitation Response Summary Bunker Hills Neighborhood City of Mendota Heights Marc S. Mogan, P.E. 10/11/96 Property Owner or Resident Date Response Recieved Property Address Total Reconst. O tion 1 Limited Reconst. Option 2 Bit. Overlay Option 3 No Reconst. Option 4 No Option Chosen 53 White, John & Gayle (c) 10/07/96 1897 Wachtler Avenue X 54 Wiessner, Glenn & Debra 10/07/96 779 Hilltop Court X X 55 Wilke, Jeff & Maureen c) 10/07/96 781 Ridge Place X 56 Goin Frederich & Dorothy (c) 10/04/96 764 Hilltop Road X 57 Pate, Galen & Kamen 10/07/96 1 825 Ridge Place X 58 Rolig, Grace 10/03/96 775 Hilltop Court X 59 Gerber Timoth '& Debra c 10/08/96 817' Hilltop Road X OPTION TOTALS RETURNED = 33 4 17.5 3.5 1 PERCENTAGE OF RESPONSES RETURNED = 55.9% 6.8% 29.7% 5.9% 1.7% TOTAL NUMBER OF RESPONSES RETURNED = 59 TOTAL NUMBER OF PROPERTIES POLLED = 74 POLLED PROPERTIES RETURNED PERCENTAGE = 79.7% (c) Response Returned with Comments Page 3 City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 96 - RESOLUTION ACCEPTING ENGr'TKM'S REPORT, ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR STREET RECONSTRUCTION AND REHABILITATION EMPROVEIVIENTS TO SERVE ra 0�.. �: • MA:: :i ••••�• RIDGEWOOD PARS, SOMERSET THLIS, SOMERSET HILI -S NO. 29 t. SPRING CREEK ACRES, AND VALLEY CURVE ESTATES (JOB NO. 9514, IMPROVEMENT NO. 96, PROJECT NO. 3) WHEREAS, a public hearing was held on the 17th day of September, 1996, at 8:45 o'clock P.M, or as soon as possible thereafter, and continued to the October 15, 1996 City Council meeting, in the City Hall of the City of Mendota Heights, Minnesota pursuant to resolution duly adopted by the City Council of the City of Mendota Heights on the question of the proposed constriction of the following described improvements: The construction of street improvements consisting of the acquisition of easements and the grading, stabilization, drainage and bituminous surfacing, construction of concrete curbs and gutters and storm pipes on the streets to be situated in the area hereinafter more particularly described. WHEREAS, due publication of the notice of public hearing on said proposed construction has been attended to; and W O REAS, mailed notice of said hearing has been mailed more than 10 days before the date of said hearing to the owners of each parcel situated within the area proposed to be assessed, all in accordance with the applicable Minnesota Statutes, and - WHEREAS, the City Engineer reported that the proposed improvement and construction thereof were economically feasible, desirable and further reported on the proposed costs of said improvements and construction thereof; and WHEREAS, the area proposed to be assessed for said improvements is situated within the City of Mendota Heights in Dakota County, Minnesota and is more particularly described as follows: Those parcels abutting Arvin Drive, Hilltop Court, Hilltop Road, Ridge Place, Wachtler Avenue, Willow Lane, Valley Curve, and the gravel alley between Willow Lane and Hilltop Road west of Dodd Road. .. WHEREAS, the City Council then proceeded to hear all persons interested in said improvement and all persons were afforded an opportunity to present their views and objections to the making of said improvements. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota. Heights, Minnesota as follows: 1. That the feasibility report for the above described improvements is hereby accepted. 1 2. That it is advisable, economically feasible, expedient, and necessary that' the City of Mendota Heights construct the above described improvements, and it is hereby ordered that said improvement be made. 3. That the City Engineer be and he is hereby authorized and directed to prepare plans and specifications for said improvement. 4. That said improvement shall hereafter be known and designated as Improvement No. 96, Project No. 3. Adopted by the City Council of the City of Mendota Heights this 15th day of October, 1996. CITY COUNCIL CITY OF MENDOTA HEIGHTS 0% r ATTEST: Kathleen M. Swanson City Clerk Charles E. Mertensotto, Mayor A LILLIE SUBURBAN NEWSPfteER , M-7443 ea Volume 19, Number 39 Sunday, September 22, 1996 SWR: MH considers street reconstruction in Bunker Hills neighborhood Project would be most expensive per lot ever undertaken by city by Michael Walsh Staff Writer The Mendota heights City Council held a public hearing Tuesday to discuss what could be the most expensive per lot street reconstruction project ever undertaken by die city. About 50 residents showed tip at the meeting with plenty of questions about the proposed reconstruction of the streets in the Bunker hills neighborhood, which is located in the central section of the city. The roadways which may be reconstructed include Arvin Drive, Ililltop Court, Ililltop Drive, Ridge Place, Wachtler Boulevard, Willow Lane and Valley Curve. "I think Bunker hills ... has some of the worst streets we have in the city," said Mayor Charles Mertensotto. Mendota heights Civil Engineer Marc Mogan outlined the city's plans to reconstruct the 1.9 miles of roadway in the neighborhood at a cost of $788,000. In addition to the total reconstruction of the streets to a width of 33 feet, curbs, gutters and storm sewers would also be installed in the area. The plans developed by the city are in accordance with the Street Rehabilitation and Reconstruction Policy adopted by the council in 1992. If a street is reconstructed according to that policy, the city pays about 50 percent of the cost of the project, with the residents living in the project area picking up the rest Rick Wacha / South-West Review Valley Curve is one of several streets In the Bunker Hillsneighborhood in Mendota Heights that may be rebuilt next summer. If the city's plans for the street reconstruction project are approved, homeowners in the area would each be assessed $4,850 for the Improvements. of the tab. Under the plans presented by the city, the residents living on the 74 lots in the Bunker I tills neighborhood would each be assessed $4,850 for the improvements, which would be the largest per -lot assessment the city has levied for a street reconstruction project. The city would pay for 55 percent of die project. Mogan said the streets in the Bunker hills neighborhood, which were constructed in the early 1970s, have experienced a significant amount of cracking and crumbling in their bituminous surfaces during the last two decades. Ile stated the streets can no longer be adequately maintained by occasionally filling the cracks and potholes with blacktop. The average life span of a blacktop street is 20 years. "The city's maintenance efforts are no longer prudent or effective in maintaining the integrity of the streets," Mogan said. Mogan explained that the city favors, and therefore provides funds, for the reconstruction of roadways according to the standards outlined in the Street Rehabilitation and Reconstruction Policy because those streets have a longer life expectancy. Ile stated that streets with curbs and gutters prevent damage to lawns from snowplows and deter stormwater runoff from seeping under the roadway and causing damage to the pavement. "It's in the city's interest to have curb and gutter. Streets last longer with curb and gutter than without," Mogan said. Although she expressed concern about the widening of the streets from 30 feet to 33 feet, Alice Lindberg, 1808 Valley -Curve, said her family welcomed the possibility of roadway improvements in the area. "We're willing to go with the curb and gutter," she said. Ben Bayless, 821 hilltop Road, said the streets in the area are in desperate need of an overhaul. However, he favored leaving the curbs and gutters out of the plans. "I personally prefer the rural selling we have now," he said. Mogan said the city could implement less ambitious plans for the street reconstruction project. however, if the improvements do not meet the standards of the city's street reconstruction policy, residents will not receive financial help from the city to fund the project. "It's really a question of what's in your best interest. You really get what you pay for,'; Mogan said. ,iib give residents a chance to digest the ,.information provided, the council deferred any action on the proposed street reconstruction project until its Oct. 15 meeting. If approved, the project could begin next May. CITY OF MENDOTA HEIGHTS August 16, 1996 TO: Mayor, City Council, and City Admst at mi FROM: Marc Mogan M5 M Civil Engineer SUBJECT: Bunker Hills Street Reconstruction Feasibility Report Job No. 9514 Improvement No. 96, Project No. 3 EV MODUCTION• The condition of the existing streets in the Bunker Hills neighborhood are such that typical preventative maintenance practices no longer provides an acceptable driving surface. The streets in this neighborhood warrant resurfacing or total reconstruction under these circumstances, in order to restore the street to an acceptably smooth bituminous surface. This feasibility report, which the City ordered by Council Resolution No. 96-40, on June 18, 1996, will discuss the project background, description, costs, financing, schedule, and offers a recommendation for -the improvement. BACKGROUND: The streets in Bunker Hills were constructed in the early 1970's. The streets were constructed to the City's rural standard of 30 feet wide with a 6" gravel base and a 2" bituminous surface. During the past 25 years, the streets have been slowly deteriorating, street sections have lost their crown, water is ponding in front of many driveways and the bituminous surface is cracking and crumbling. Potholes and deficient street sections are repaired under the yearly street maintenance budget and the current frequency and extent of these repairs suggest that this course of action is no longer prudent. The normal expected service life for bituminous streets is 20 years, which at this time would suggest that a street reconstruction project for this neighborhood is warranted. PROJECT DESCRIPTION: There are approximately 1.9 miles of streets in the Bunker Hills neighborhood, which include Arvin Drive, Hilltop Court, Hilltop Road, Ridge Place, Wachtler Boulevard, Willow Lane, Valley Curve, and the gravel alley between Willow Lane and Hilltop Road west of Dodd Road. A complete reconstruction project in this neighborhood would be more complicated than adding curb and gutter and installing a new bituminous surface. Installation of B618 concrete curb and _gutter might affect existing drainage patterns on private property. Grading will be required to match the existing grades with the proposed curb. Side yards may need to be regraded to drain backyards effectively. All streets, except for Valley Curve between Willow Lane and Hilltop Road, and the gravel alley west of Dodd Road would be reconstructed to meet seven (7) ton capacity pavement section design requirements, constructed 33 feet wide face to face with concrete curb and gutter, and storm sewer where appropriate. There are no driveways which provide access to properties on the section of Valley Curve between Willow Lane and Hilltop Road, and therefore I see no compelling reason to reconstruct this section as a street. There are, however, existing sanitary sewer and water lines constructed within this right of way, and consequently the City will want to have good access in this area to perform maintenance on these facilities. I therefore propose that the section of'� Valley Curve between Willow Lane and Hilltop Road be reconstructed as an 8 foot wide bituminous trail instead of a street in an effort to reduce the cost of this project. The existing gravel alley only provides driveway access to the six properties on the west side of the alley. This alley is not within a public right of way. I would assume that the six property owners who access their properties from this alley would not want it upgraded to either appear or function as a through street. For the reasons mentioned, I propose that this alley be paved with bituminous 22 feet wide with an inverted crown (without concrete curb and gutter)_ The inverted crown in this design section would convey runoff down the center of the alley, where it would discharge to either a catch basin connected to the storm sewer system, or the concrete gutter where the alley joins the street. Staff received a letter from Steven and Terre Marks of 745 Hilltop Road regarding safety concerns at the intersection of Hilltop Road and Dodd Road (see attached). One of the points made in this letter was the possibility of eliminating the Hilltop Road connection to Dodd Road. There could be some merit in this proposition for a number of reasons, and Council may want to direct staff to investigate this further. The installation of curb and gutter on this project necessitates construction of storm sewer to effectively route storm water runoff off-site. There are several locations in the Bunker Hills neighborhood where storm water presently drains to some existing storm sewer catch basins or culverts. The existing storm sewer conduits would be utilized and incorporated into the design of the proposed storm sewer system design wherever possible and appropriate in an effort to reduce cost, and minimize storm sewer construction impacts. An effective way of rebuilding struts to achieve a greater design strength is to reclaim the existing bituminous surface and incorporate the reclaimed bituminous as part of the base material. This method has been used with good success on the London/Downing, Friendly Hills and Curley's Valley View Street reconstruction projects, and would be used on this project. Construction would commence with reclamation of the existing bituminous surface that would be crushed for use as a recycled aggregate base for this improvement project. Storm sewer pipes would be constructed in accordance with the storm sewer system design. Existing ditches and driveway culverts would be eliminated. Inadequate street subgrade conditions would be repaired. Drain tile would be installed, where necessary and feasible, to provide a stable subgrade for street construction. Additional aggregate base would be placed as required. Concrete curb and gutter would be constructed, followed by the construction of two lifts of bituminous surface. Driveways would be reconstructed in kind, to the extent they were disturbed. • Boulevards would be finished graded and restored with seed or sod. PROJECT COSTS: A summary of the preliminary estimated project costs including contingencies, engineering, administration, and overhead for the proposed improvement are as follows: Item Description Project Cost Watermain $12,000.00 Storm Sewer $100,000.00 City Standard Streets $676.000.00 TOTAL PROJECT COST $788,000.00 PROTECT FINANCING: This project would be financed from a combination of special assessments, Infrastructure Reserve, and Water Utility Funds. In 1992, City Council adopted the Street Rehabilitation and Reconstruction Policy. This policy encourages the upgrading of rural street sections to City Standard Streets. The Policy also makes funds available from various City funding sources to aid in the cost of certain street reconstruction projects. The City Street Rehabilitation and Reconstruction policy states that the City will finance up to 50 percent (50 %) of the total project cost for a project to upgrade and reconstruct streets that meet the requirements for City Standard Streets. That same policy indicates that benefited properties should be assessed the entire cost of the upgrade or capital improvement (i.e., storm sewer and concrete curb and gutter). This project proposes- to deviate from this funding policy in a manner consistent with the other street reconstruction improvement projects which have recently been constructed in the City. On the other projects, after deducting all possible Water Utility, TIF, or Municipal State Aid (MSA) funding contributions, the City funded 50 percent (50%) of all project costs from the Infrastructure Reserve Fund that would otherwise be assessed against benefiting properties. The same funding approach is being recommended to finance the cost of these improvements. Under this proposal, the property owner would be assessed one half of the cost of the proposed improvement project with matching City Infrastructure Reserve funds after deducting all contributions from other possible City funding sources. I propose that all incidental watermain related construction costs be financed out of the Water Utility Fund. The lots in this neighborhood are large. Compounding this situation is the relatively inefficient platting of the lots themselves. Evidence of this is exhibited by the significant number of through lots, and the combined length of corner lot frontage. Given these circumstances, I am proposing that the City offer assistance in this regard, by arbitrarily adding another unit assessment to the total number of assessable units for each through lot in this neighborhood (six additional). Any lots which are currently vacant, would be included in the total number of assessable lots for the determination of the per lot cost, but could have the assessments deferred until such time as the property is developed. There are 74 assessable residential lots within the project. Adding the 6 through lots whose assessments would be funded by the City increases the total number of assessable lots to 80. All assessable properties within the improvement project, including the six properties which front the alley, would be assessed 50 percent of the remaining improvement costs on a per lot basis. The properties which front the alley will benefit from this improvement project, but not to the extent of the other properties. For this reason, I propose that these six property owners pay only that portion of the assessment cost attributable to construction of the alley, including a proportionate share of the indirect cost, with the remaining balance of the per lot unit assessment being paid by the City. Based on the funding plan as described, the proposed total assessment per residential lot, (including two privately owned vacant lots, and six City subsidized through lots) is: $776,000 _ 80 lots = $9,700 per lot. The proposed total assessment per property owner is: $9,700 x 50 % _ $4,850 per lot. This project as it is currently proposed is expensive, and results in the highest proposed per lot assessment to date for any street reconstruction project undertaken in the City. As was mentioned earlier, this is the case primarily as a result of lot density and the inefficient Platting of the property in the neighborhood. As a matter of comparison, the Bunker Bills neighborhood as it currently exists has 20 % more lineal feet of street centerline, and 25 % fewer assessable properties than the Curley's Valley View Addition neighborhood. Based on the above criteria, the proposed improvement funding amounts are as follows: Citv Standard Street Fundine Source: Funding Amount Water Utility: $12,000.00 Infrastructure Reserve Fund: $421,900.00 Special Assessment: $354.100.00 TOTAL PROJECT: $788,000.00 PROTECT SCHEDULE: It is anticipated that the entire improvement could be substantially completed during the 1997 construction season if the project is ordered and approved in a timely manner. Following is a tentative schedule of target dates for the proposed improvement project. Task Time Public Hearing September 17, 1996 Field Survey October - December 1996 Design November 1996 - January 1997 Bid February 1997 Construct May - October 1997 Assess October 1997 PROTECT INITIATION: The proposed improvement project was brought before the City Council by a petition of less than 35 percent (35 %) of the total assessable frontage of property owners in the Bunker Hills neighborhood, and therefore, Minnesota State Statue Chapter 429, "Local Improvements,. Special Assessments" stipulates that a four-fifths majority will be required if the City Council is to order this proposed public improvement. ILIPL020101M It • V • The Bunker Hills street reconstruction project is feasible from a technical and economic standpoint, and can be accomplished independent of any other improvement project as proposed. This project, as it is currently proposed, is expensive for all the reasons mentioned, and results in the highest proposed per lot assessment to date for any street reconstruction project undertaken in the City. I will be in attendance at the Council meeting to discuss this report and answer any questions. I recommend that Council be prepared to accept the feasibility report as presented or amend it as necessary, consider using possible alternative City funding sources to increase the City cost participation to help reduce the per lot assessments, and proceed with the proposed improvement project by holding the mandatory public hearing on September 17, 1996. ACTION REQUIRED: If Council desires to implement the recommendation, they should pass a motion adopting Resolution No. 96-`, RESOLUTION ACCEPTING ENGINEER'S FEASIBILITY REPORT AND CALLING FOR A PUBLIC HEARING FOR STREET RECONSTRUCTION AND REHABILITATION IMPROVEMENTS TO SERVE THE AREA REFERRED TO AS BUNKER HILLS INCLUDING PROPERTIES IN RIDGEWOOD PARK, SOMERSET HII.LS, SOMERSET HILLS NO. 2, SPRING CREEK ACRES, AND VALLEY CURVE ESTATES (JOB NO. 9514, IMPROVEMENT NO. 96, PROJECT NO. 3). City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 96 - RESOLUTION ACCEPTING ENGINEER'S REPORT AND CALLING FOR NEARING ON PROPOSED STREET RECONSTRUCTION AND REHABILITATION IMMOVEMENTS TO SERVE THE AREA REFERRED TO AS BUNKER HILLS INCLUDING PROPERTIES IN RIDGEWOOD PARK, SOMERSET BILLS, SOMERSET HILLS NO. 29 SPRING CREEK ACRES, AND VALLEY CURVE ESTATES (IMPROVEMEENT NO. 96, PROJECT NO. 3) WHEREAS, the City Engineer has submitted his report to the City Council with respect to the proposed reconstruction and rehabilitation of streets in Bunker Hills, to -wit: The construction of street improvements consisting of the acquisition of easements and the grading, stabilization, drainage and bituminous surfacing, construction of concrete curbs and gutters and storm pipes on the streets to be situated in the area hereinafter more particularly described. WHEREAS, the area proposed to be assessed for said improvements is situated within the City of Mendota Heights in Dakota County, Minnesota, and is more particularly described as follows: Those parcels abutting Arvin Drive, the alley between Willow Lane and Hilltop Road west of Dodd Road, Hilltop Court, Hilltop Road, Ridge Place, Valley Curve, Wachtler Lane, and Willow Lane. WHEREAS, in said report said City Engineer reported that the proposed improvements and construction thereof were technically and economically feasible, and desirable, and further reported on the proposed costs of said improvements. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, Minnesota as follows: 1. That the report of said City Engineer be and is hereby received. 2. That a public hearing on said improvements be held on Tuesday, September, 17 1996 at 7:45 o'clock P.M. or as soon as possible thereafter, at the Mendota Heights City Hall 1101 Victoria Curve in the City of Mendota Heights. 3. That the City Clerk, with the aid and assistance of the City Attorney, be and is hereby authorized and directed to prepare a notice of said hearing and to cause said notice to be published and mailed to the owners of the property situated within said area, all in accordance with applicable Minnesota Statutes. Adopted by the City Council of the City of Mendota Heights this 20th day of August, 199: C= COUNCIL CITY OF MENDOTA FIGHTS 0 Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson City Clerk August 9, 1996 Dear Mr Danielson, I am requesting your attention regarding the safety conditions adjacent to our property at Hilltop & Dodd Road. My concern is for the safety of our child, the children in the neighborhoods along Dodd Road and the risk to motorists. As more new housing and young families have populated the areas along Dodd Road, I feel it would be prudent for the City of Mendota Heights to lower the speed limit on Dodd Road North of Hwy 110 to 30MPH. Currently the speed limit is 30MPH as you drive South of Doddway Center, increases to 35MPH once you pass Somerset Elementary School and then to 4OMPH at Wentworth. As vehicles can never travel more than about 4/10's of a mile before reaching a stop sign or a stoplight, lowering the speed limit should have a negligible effect on the overall flow of traffic. Traveling from South to North, the existing 40MPH speed limit lessens the likelihood of traffic actually slowing to the posted 30MPH before reaching the gradeschool area Of greatest concern to me personally is the safety of our 4 year old son and the dangerous conditions at the corner of Hilltop Road & Dodd Road. Because of the hill and curve on Dodd Road there is extremely poor visibility between Willow Road & Hilltop Road and vehicles traveling North to South at 4OMPH would have little time to react if our child, or a neighbor's child, were to walk, run or ride a bike onto Dodd Road. Additionally, it is very difficult to access Dodd Road by car from Hilltop Road and almost impossible during a slippery winter day. I have witnessed many vehicles running the stopsign so as to avoid getting stuck at the top of Hilltop Road. Because of these conditions I am also asking that the city act in one of two ways. 1) Place a stop sign on the North & South direction of Dodd Road at Hilltop Road. 2) Close traffic access to Hilltop Road from Dodd Road. This would require only a few households to slightly reroute as there are two other roads that access Dodd Road, one block North of Hilltop and one block South as well as access to Marie Ave at Wachler. The fourth access at Hilltop is.very unsafe and does not seem necessary to serve the relatively small number of homes in the area. I look forward to talking with you concerning this problem and I am asking for your help in addressing these safety concerns before a serious accident - occurs. Thank you for your time and consideration. Steven & Terre Markes 61 745 Hilltop Road Mendota Heights, MN 551 18 H) 683-9713 W) 552-2603 Y , Q' 4W LEGEND ■---1►-- PROPOSED STORM SEWER PIPE. 0-- -3-- EXISTING STORM SEWER PIPE MMMM= KUS MG BITUMMOUS STREET EXISTING GRAVEL ALLEY MARTS AVL BUMMR EnLS SMET RECONSTRUCTION FEASIBILITY REPORT JOB NO. 9514 + McRO'VEi1rfE. a 190. 96-3 DRAWN BY: JDS - DATE 8/14/96 CITY OF MENDOTA HEIGHTS September 10, 1997 TO: Mayor, City Council and City Adm or FROM: James E. Danielson, Public Works Dire o SUBJECT: Dakota Bank Frontage Road Name Request DISCUSSION: At the last meeting, Council authorized naming the frontage road that serves Dakota Bank, "Dakota Drive". The name change was allowed conditioned upon receipt of written signatures of consent from all the affected landowners. These signatures have now been received by the City. Street name changes within the City need to be accomplished by ordinance. If Council desires to name the TH110 Frontage Road serving Dakota: Bank and five other landowners "Dakota Drive" they need to pass a motion adopting ORDINANCE NO. , AN ORDINANCE PROVIDING FOR THE CHANGE OF NAME FROM TRUNK HIGHWAY 110 FRONTAGE ROAD TO "DAKOTA DRIVE" City of Mendota Heights Dakota County, Minnesota ORDINANCE NO. AN ORDINANCE PROVIDING FOR THE CHANGE OF NAME FROM TRUNK HIGHWAY 110 FRONTAGE ROAD TO "DAKOTA DRIVE" SECTION 1. The name of the street situated in the City of Mendota Heights, t Minnesota, heretofore known and designated at "Trunk Highway 110 Frontage Road" (located south of Trunk Highway 110 and extending east from Lexington Avenue be and is hereby changed and renamed to "Dakota Drive". CITY OF MENDOTA HEIGHTS MEMO September 11, 1997 I � � TO: Mayor, City Council, and City Admimstra or FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Roseville Properties Lot Line Adjustment Planning Case #97-27 Discussion Mr. Hugh Cullen appeared before the Planning Commission at their regular meeting on August 26, 1997 on behalf of Roseville Properties to discuss their application for a Lot Line Adjustment. Mr. Cullen wishes to readjust the lot line between Lot 6 and Lot 5 of Block 1, Yorkton Centre Pointe South. Recommendation At their regular meeting on August 26, 1997 the Planning Commission voted 6-0 (with Commissioner Friel absent) to recommend that the City Council approve the Simple Lot Line Adjustment on the condition that 5' easements be granted to the City for utility purposes along both sides of all new lot lines, per standard practice. Council Action The Council, at their regular meeting on September 2, 1997, directed Staff to place the attached Resolution 97-_ approving the application for a Lot Line Adjustment on the consent agenda for the September 16, 1997 meeting subject to the following conditions: 1. That Roseville Property Management Company grant a 10' wide -drainage and utility easement to the City of Mendota Heights, centered on the new lot line. 2. That Roseville Property Management Company submit a revised drawing documenting said easement. 3. That Roseville Property Management Company execute an Easement Document granting said easement to the City of Mendota Heights. Roseville Properties has since submitted the attached drawing showing the easement and signed the attached Easement Agreement. This revised drawing shall be attached to the Easement Agreement and both will be filed with Dakota County upon Council approval. Action Required If the Council agrees with the Planning Commission's recommendation, the Council may adopt the attached RESOLUTION 97-_: A RESOLUTION APPROVING A LOT LINE ADJUSTMENT TO ROSEVILLE PROPERTIES FOR YORKTON CENTRE POINTE SOUTH, LOTS 5 AND 6 OF BLOCK 1. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 97- A RESOLUTION APPROVING A LOT LINE ADJUSTMENT TO ROSEVILLE PROPERTIES FOR YORKTON CENTRE POINTE SOUTH, LOTS 5 AND 6 OF BLOCK 1 WHEREAS, Mr. Hugh Cullen of Roseville Properties has requested a Lot Line Adjustment for Lots 5 and 6 of Block 1, Yorkton Centre Pointe South, as proposed on plans on file in Planning Case No. 97-27; and WHEREAS, The Planning Commission of the City of Mendota Heights discussed this application at their August 26, 1997 meeting; and WHEREAS, The Planning Commission voted 6-0 (with one Commissioner absent) on August 26, 1997 to recommend that the City Council approve this application upon a condition enumerated below, NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that a Lot Line Adjustment for Lots 5 and 6, Block 1, Yorkton Centre Pointe South, as proposed on plans on file in Planning Case No. 97-27 is hereby granted upon the following conditions: 1. That Roseville Property Management Company execute an Easement Agreement for a ten -foot drainage and utility easement for the City centered on the new property line created, as is standard practice. 2. That Roseville Property Management Company file said Easement Agreement with Dakota County Register of Deeds concurrently with the replat. BE IT FURTHER RESOLVED by the City Council of the City of Mendota Heights that the proposed Lot Line Adjustment for Lots 5 and 6, Block 1, Yorkton Centre Pointe South, as proposed on plans on file in Planning Case No. 97-27 under the above conditions will have no adverse impact on the health, safety or general welfare of the citizens of the community and the surrounding land, and would not be adverse to the general purpose and intent of the Zoning Ordinance. Adopted by the City Council of the City of Mendota Heights this 16th day of September, 1997. ATTEST: CITY COUNCIL CITY OF MENDOTA HEIGHTS By By Kathleen M. Swanson, City Clerk Charles E. Mertensotto, Mayor 09/11/97 THU 15:14 FAX 612 633 9221 RO'SEVILLE PROPERTIES 09/11/87 14:41 FAA U1Y 4iY dV4U DWrWUfA HEIGHTS 10 0 002 EASEMENT AGREEMENT u 0 THIS AGREEMENT, made this 11th day of September, 1997, by and between CENTRE POINTE LIMITED LIABILITY PARTNERSHIP, a party of the first part, and the CITY OF MENDOTA HEIGHTS, a municipal corporation (hereinafter called the "City") WITNESSETH: That the party of the first part, in consideration of ONE DOLLAR AND OTHER GOOD AND VALUABLE CONSIDERATION to it in hand paid by the City, the receipt of which is hereby acknowledged, does hereby grant, quitclaim and convey unto the City, its successors and assigns, the following: A permanent drainage and utility easement for storm water purposes including the right of ingress and egress for the City and its agents, servants and contractors, over, under and across the parcels or tracts of land lying and being in Dakota County, Minnesota, more particularly described as follows: A. 10.00 foot easement for drainage and utility purposes over, under and across that part of Lot 5, Block 1, YORKTON CENTRE POINTE SOUTH, according to the recorded plat thereof, Dakota County, Minnesota the centerline of said easement is described as beginning at the intersection of the south line of the north 60.00 feet of said Lot 5 and the east line of said Lot 5; thence westerly along said south line of the north 60.00 feet of Lot 5 to the intersection with the west line of the east 520.24 feet of said Lot 5; thence northerly along said west line of the east 520.24 feet of Lot 5 to the north line of said Lot 5 and said centerline there terminating. IN WITNESS WHEREOF, the said parties of the first part have caused this Agreement to be executed as of the date and year first above written. CENTRE POINTE LIM 0 Its STATE OF MINNESOTA) ) S.S. COUNTY OF NAMW) ARTNERSHIP The foregoing instrument was acknowledged before me this 1997, by 41.,614 R• d 4uja4 -,the PSTN CENTRE POINTE LIMITED LIABILITY PARTNERSHIP, � MMMM ■ "I\RK E. RANCONE NOTARY PUBUC- MINNESOTA DAKOTA COUNTY Notary Public My Comm. Exp;ms Jan. 31, 2000 • My Commission This instrument was drafted by: City of Mendota Heights Engineering Department 1101 Victoria Curve, Mendota Heights, MN 55118 11A day of 5VPrMWV- , on behalf of '1/11/00 A = 0 °30 22" STATE T R U N KC,y R�=S89 52 58'E HIGHWAY N 0. 1 10 Easement Sketch Fora L = 202.801 _ S84 25'S8'E Roseville Properties Management Company ---- 226.63 -_ QST PROPOSED PROPERTY DESCRIPTIONS r NOT TANGENT PARCEL A' q DRAINAGE & UnUTY EASEMENT; �1 PER PLAT OF YORKTON CENTRE Lot 6, and the north 60.00 feet of the east 520.24 feet of Lot 5, Block I, YORKTON POINTE SOUTH 10 �CENTRE POINTE SOUTH, according to the recorded plat thereof, Dakota County, -T- �-'o (, Minnesota. � �•oa L _ v O�I (— AREA: 205,456 Square Feet 4.717 Acres 0 \ 0J O PARCEL B O � � \�O �� • L_ J ��kOl — Lot 5, Block I, YORKTON CENTRE POINTE SOUTH, according to the recorded plat Lv T� thereof, Dakota County, Minnesota, EXCEPT the north 60.00 feet of the east 520.24 feet of said Lot 5. AREA: 283,818 Square Feet , 100 ( / 1 6.5156 Acres 7 DRAINAGE do UTILITY EASEMENT TO BE I �. PROPOSED DESCRIPTION OF EASEMENTS TO BE VACATED C� \ ` I VACATED off' The 5.00 foot drainage and utility easement along the south line of Lot 6, Block 1, N. LINE OF LOT 5, 0 YORKTON CENTRE POINTE SOUTH, according to the recorded plot thereof, Dakota ° �� BLOCK 1, ALSO S. (� O County, Minnesota. as dedicated in said YORKTON CENTRE POINTE SOUTH, 1 N89 / 5 / 9 E ` ) LINE OF LOT 6 The 5.00 foot drainage and utility easement aloe the north line of Lot 5, Block 1. / 70.03 ` \ I 0 said YORKTON CENTRE POINTE SOUTH, lying easterly of the west line of the east -- 60•� =" - " 180'ao -- _ • J 520.24 feet of said Lot 5, as dedicated in said YORKTON CENTRE POINTE SOUTH. DRAINAGE & ; '�� 5 `o 520.247 a ;� o DESCRIPTION OF PROPOSED DRAINAGE AND UTILITY EASEMENT PER unuTY EASEMENT ( U j) _ _ _ _ _ _ 1 o A 10.00 foot easement for drainage and utility purposes over. under and across that YORKTON CENTRE `` - 5 — — _ — — _ — _ _— _ — — — — — �� � SOUTH T �� N89 °l5'l9 "E 520.24 — - w 2 part of Lot 5. Block 1, YORKTON CENTRE POINTE SOUTH. according to the recorded I J � plat thereof, Dakota County. Minnesota. the centerline of said easement is described ,5 to 10--i as beginning at the intersection of the south line of the north 60.00 feet of said Lot S�0 �F pF N 5 and the east line of said Lot 5; thence westerly along said south line of the north O,� •2� ST w N 60.00 feet of Lot 5 to the intersection with the west line of the east 520.24 feet of so• o� SOTT� PROPOSED DRAINAGE & I w said Lot 5; thence northerly along sold west line•of the east 520.24 feet of Lot 5 O S 60 F,yF UTILITY EASEMENT Z to>the north line of said Lot 5 and said centerline there terminating. ckz-ob Q11 00 If(o JQS OT �Q- in APPLICANT & DEVELOPER: C-� S 0�5 LL I Qj U.1 Roseville Properties Management Company 2575 No. �� �cf I O Suite 250 Fairview Avenue � �\ \ u JS�� L I of I v Y Roseville, MN 55113 \` \0 \0 — �I m A W Contact: Mr. Hugh Cullen 7 I W r'' We hereby certify that this sketch, plan or report was 0. C- �V a o prepared by me or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of the State of Minnesota. Z Dated this 8th day of September , 1997 L 1 O v SUNDE LAND SURVEYING, I DRAINAGE & UTILITY EASEMENT LA Q BPER PLAT OF YORKTON CENTRE�Edward H. Sunde, R.L.S. Minn. Reg. No. 8612 A \0 �/ POINTE SOUTH Ic -rREVISED: July 31, 1997 (Add zoning and applicant information) Q \ — 1 100 REVISED: September 8, 1997 (Proposed drainage easement) , 97-170 Ref. 450/14 T.28 R.23 S.27 SMT 97170002.dwg S89 °/5'l9"W 544.00 - \ I f-'\ -T- S>and� Land S�veyin �nc� / I 9001 E. Bloomington Freeway (35W) ZONED B-1 (LIMITED BUSINESS DISTRICT) LLL__--_ Bloomington, MN 55420 (612) 881-2455 FAX (612) 888-9526 September 12, 1997 To: Mayor and City Council From: Kevin Batchelder, City Adm. trr t Subject: ' Accept Resignation of Dennis Delmont, Police Chief Attached is a letter of resignation from Dennis Delmont, Police Chief. Dennis has accepted a position as Executive Director of the Minnesota Chiefs of Police Association, effective November 1, 1997. Dennis' last day of employment with Mendota Heights will be October 31, 1997. Dennis has served as the Police Chief in Mendota Heights since May, 1982 when he was hired away from his position as Police Lieutenant for the City of Maplewood. Under Dennis' direction the Police Department has grown in size, capability and professionalism and today is considered one of the best departments in the State of Minnesota. Dennis will be sorely missed as a departmental leader, as a professional colleague and as a friend. We wish him well in all his future endeavors. Due to the important nature of this position, City Council should authorize staff to begin the recruitment process immediately.. Council may wish to discuss all the options available to the City in recruiting and selecting a new Police Chief. I would suggest that Council meet in a workshop in the near future to provide staff with direction on proceeding with this recruitment and selection process. Accept the resignation of Dennis Delmont, Police Chief, effective October 31, 1997 and authorize City staff to begin the recruitment process. If the Council desires to discuss the recruitment and selection process in a workshop, they should choose a date and time in the near future. Mendota Heights Police Department MEMORANDUM DATE: 9//97 TO: City Administrator Kevin Batchelder Mayor and City Council FROM: Police Chief Dennis Delmont SUBJECT: Resignation This is to advise you of my resignation from the Mendota Heights Police Department effective Friday, October 31, 1997. I have enjoyed my 15+ years serving the City of Mendota Heights and will miss a great number of the friends, associates and fellow employees I have met and worked with during my tenure. I will gladly provide any assistance you desire in recruiting and selecting a replacement. 1 {: �1 ►11� ■1 September 12, 1997 To: Mayor and City Council From: Kevin Batchelder, City A ator Subject: Minnesota Alliance with Youth ti DISCUSSION This memorandum is to provide City Council with a copy of an invitation received by the City and information regarding the Minnesota Alliance for Youth. The Minnesota Alliance for Youth is an outgrowth of the President's Summit for America's Future that was held last year as a result of General Colin Powell's, U.S. Army (Ret) efforts with Fullfzlling America's Promise. The Minnesota Alliance with Youth is announcing their Kick Off event on October 22, 1997 at the St. Cloud Civic Cente in conjunction with the Minnesota Community Education Association (MCEA) fall conference. ACTION REQUIRED No action is required, this is submitted for City Council's information. r_ Minnesota Alliance with Youth Fulfilling America's Promise Mentor ProtectI Nurture � Teach/Learn Serve August 29, 1997 117 University Avenue St. Paul, Minnesota 55155-2200 tel (612) 296-4731 fax(612)282-2411 1-800-234-6687 Today we are announcing preparation and events leading up to a Minnesota Summit to be held on May 29, 1998. The first of many exciting events in this statewide, three-year commitment will be,', a Kick Off on October 22, 1997 at the St. Cloud Civic Center in conjunction with the Minnesota Community Education Association (MCEA) fall conference. Your cor unurtiy is invited to work with others from all over the state to learn about the mission of the Minnesota Alliance with Youth ... Fulfilling America's .Promise and the opportunities for community citizens to take an active role in equipping our children and youth with the following five resources: ■ An ongoing relationship with a caring adult -- a mentor, tutor, or coach; ■ Safe places and structured activities during non -school hours to learn and grow; ■ A healthy start; ■ A marketable skill through effective education; and ■ An opportunity to give back through community service. This effort grew out of last April's Presidents' Summit for America's Future and the ongoing America's Promise: Alliance for Youth chaired by General Colin Powell, U.S. Army (Ret). As state delegates, we both attended the national Summit along with delegations from Minneapolis and Moorhead. Since then, we have been intimately involved with the development of the Minnesota Alliance. The Kick Off will allow us to share how this state is already supporting youth and developing citizen leaders while spreading the word so other communities can become involved. The mission of the Minnesota Alliance with Youth is to develop the capacity of iviinnesota communities to engage children and youth in reaching their full potential as citizens. By the year 2000, we expect to enlist at least 250 communities in working toward their own goals in equipping children and youth with the five basic resources. We invite you to attend the October 22 Kick Off to learn more about the Minnesota Alliance and how to become a "community of promise." You are invited by the MCEA to stay for the entire fall conference whose closely related theme is - Learning, Leading, and Linking. Because of a limited capacity for the Kick Off, please register early. We urge you to lead this important endeavor by calling representatives of the agencies listed at the end of this letter. These representatives also received this letter and have been asked to attend the October Kick Off and to work with community leaders, like yourself, to begin creating a community delegation. When thinking of those you will ask to participate in your community endeavor, please refer to the enclosed suggestion sheet. Remember that children and youth are an integral part of this effort; we strongly encourage you to recruit young people in your community to participate in your community delegation and to attend the Kick Off. Following the Kick Off, the Minnesota Alliance, in cooperation with local leaders, will hold six regional organizing conferences around the state to help communities develop and implement local goals and work plans for action. The driving force needed to gain success in Minnesota will be the direct results of commitments made and achieved by local communities. Please join us in "turning the tide" for America's youth by building on the strengths already in place in your local community. Sincerely, JOANNE E. BENSON Lieutenant Governor State of Minnesota Ate-yW4444-/ MARLYS C. JOHNSON Executive Vice President (Ret) Citizens' Scholarship Foundation of America Co-chairs of the Minnesota Alliance with Youth ... Fuelling America's Promise cc: Family Service Collaboratives Minnesota Chambers of Commerce Minnesota Community Education Directors Minnesota Extension Educators Minnesota Mayors of Cities Search Institute Healthy Communities Healthy Youth State Affirmative Action Councils United Way Associates of Minnesota Volunteer Centers Minnesota Alliance With Youth ... Fu1filling America's Promise 117 University Avenue, Third Floor, St. Paul, MN 55115 (612)296-4731 FACT SHEET Minnesota's The Minnesota Alliance with Youth ... Fulfrlling America's Promise is Response Minnesota's answer to the call by General Powell and the Presidents' Summit to equip our children and youth with five basic resources. Vision Minnesota children and youth will be supported by their families and communities in their personal, social and educational development. As active citizen leaders, they will help create integrated, safe, and healthy communities. Mission Develop the capacity of Minnesota communities to enga?e children and youth in reaching their full potential as citizens. Organizational Enlist at least 250 "communities of promise" in support of the following Goal program goals by the end of the year 2000. Goal One: Increase by 25% the number of children and youth who have an ongoing Mentor relationship with a caring adult and establish statewide base lines for mentoring in the following categories: individual, team, group, family, long term and short term. Goal Two: Increase by 30% the number of children and youth who are actively Protect engaged in out-of-school/safe places and programs. Goal Three: Promote and provide families with information and access to a continuum Nurture of programs, services, and other resources to ensure healthy children and youth from birth to 18. Goal Four: Help students progress from school to the workplace with marketable Teach/Learn skills, integrity, responsibility, and the self-motivation necessary for economic self-sufficiency and active citizenship. Goal Five: Increase from 200,000 to 250,000 the number of school-age youth in direct Serve service to their communities and increase by 50% the amount of school support for youth engaged in service in partnership with community organizations. Communities All communities who partner with the Minnesota Alliance with Youth of Promise will be designated as "communities of promise." Using the framework of the Alliance, each will develop its own goals related to the five basic resources. For more information on how you and your community can help fulfill America's Promise, contact the Minnesota Alliance with Youth at the address and number listed above. Minnesota Alliance with Youth -Fulfilling America's Promise October 22 - Kick Off St. Cloud Civic Center Held in conjunction with the Minnesota Community Education Association annual conference, the Minnesota Alliance with Youth Kick Off will be your first opportunity to learn about the Alliance and the opportunity your community has to contribute to the success of Minnesota's children and youth. Space is limited so register early (see attached registration form). The Minnesota Alliance with Youth encourages you to identify those in your community who are committed to ��orking with children and youth and will help them develop to their full potential. Share this invitation with them, or better yet, invite them to attend the Kick Off with you. The Alliance also encourages you to identify youth in your community to attend the Kick Off with you. The Kick Off is designed to appeal to people of all ages. Keynote Speaker Melvin Carter is a dynamic young man who will bring the perspective of a youth who's life was touched by a mentor. Akmed Khalifa, his mentor, will co -present. In addition, Dorothy Cotton, Director of the National Citizen School for the 90's, a national spokeswoman on the theme of citizenship, will speak about what it means to be a citizen in today's world. Ms. Cotton was the Education Director for the Southern Christian Leadership Conference and worked closely with Dr. Martin Luther King, Jr. and other civil rights leaders to establish citizenship education as the basis for leadership development and the civil rights movement. The afternoon workshops will feature a special youth development program led by Joe Cavanaugh of Youth Frontiers. Joe will lead participants through high energy and interactive activities which will focus youth on learning what it means to be active citizen leaders in a community. Breakout sessions will also provide participants with an opportunity to focus on specific topics such as Collaboration in Action, Approaching Community Based on Culture, Youth as Resources and others. Lt. Governor Joanne Benson will conclude the day with a challenge to communities to work together for positive change in the lives of Minnesota's children and youth. *A limited number of $25 youth scholarships are available for those who are unable to pay the registration fee for the Kick Off. If you are interested in scholarship information, please contact the Minnesota Alliance with Youth office at (612)296-4731 prior to sending in your registration form. Calendar of Events for Community Teams DATE EVENT SPONSOR LOCATION October 1997 Youth Day National Youth Leadership Council October 21, 1997 Family Strength Project Allina Foundation, Minnesota History Minnesota History Center (St. Paul) Center and Minnesota Public Radio October 22, 1997 Minnesota Alliance with Minnesota Alliance with St. Cloud Civic Center Youth... Fulfilling Youth and Minnesota America's Promise Community Education Kick Off Event Association October 22-24, 1997 Minnesota Community Minnesota Community St. Cloud Civic Center Education Association Education Association Fall Conference October 25, 1997 Make a Difference Day Volunteer Center Metro October 31 - Healthy Youth - Search Institute Minneapolis November 1, 1997 Healthy Communities December 2, 1997 Regional Conference* Minnesota Alliance with Faribault Youth January 14 - 15, 1988 Family Service Pathfinder Resources St. Cloud Civic Center Collaborative's State Conference April 19 - 22, 1998 National Service National Youth Minneapolis Learning Conference Leadership Council and Minnesota Commission on National and Community Service May 1998 State Volunteer Minnesota Office of Greater Minnesota Conference Citizenship and Volunteer Services May 1998 State Mentor Minnesota Mentor Conference Network May 29, 1998 Minnesota Summit Minnesota Alliance Minneapolis With Youth *Additional Regional Conferences will be held in early 1998 in the following cities: Alexandria, Bemidji, Duluth, Marshall, and the Twin Cities Metropolitan area. Other Events will be added as the resource list is developed Minnesota Alliance with Youth ... Fulfilling America's Promise Suggested Characteristics for Community Delegations Your community is invited to create a delegation that works for a community as you define it; larger cities may create several teams along neighborhood lines, while smaller towns may choose to work collaboratively with nearby towns to create a delegation. Community delegations should be made up of people who: ■ have an interest in fulfilling the Minnesota Alliance with Youth vision, mission, and goals; ■ have achieved success in effective citizen action; o are committed to the idea that each person, regardless of status in community, age, gender, race, religious or institutional affiliation, or background has a place at the table and something to contribute to the community; ■ know their community and the key players; ■ are able to find creative and innovate ways to integrate the vision, mission and goals of the Minnesota Alliance into the work of their institutions; ■ are not harnessed by the "business as usual" way of operating; ■ have a record of "getting things done;" and ■ above all, are trusted by others in their community. In addition, community delegations should be selected with the following things in mind: ■ the mayor should be invited to serve on the team or designate a representative; ■ at least two of the individuals should be doing work in the community that addresses the overarching goal of achieving better conditions for children and youth and creating opportunities for other citizens to be involved; the team should represent the diversity of the community, taking into account age, race, economic background, and physical. ability while also including some of the following perspectives that would be most beneficial in increasing the volume and effectiveness of citizen engagement in their communities: communities of faith, educators (elementary, secondary, and higher education), businesses (large and small), organized labor organizations, neighborhood leaders (homeowner associations or neighborhood councils), social service and youth serving agencies, philanthropic groups (community, private, or corporate foundations), media, and professional public sector managers; and - --- - - ■ all team members should either be in positions to advance citizen action or already be doing so, either through work at the neighborhood or grassroots level or from a position of institutional power or administrative authority in the community. Wednesday, October 22 Break Exhibits Roundhouse Focus Groups Choose from over 20 categorical or specific focus groups in your area of expertise. General Session V Luncheon and Project Awards Martha Stanley Address: Dr. Diana Kasper Fulfilling America's Promise Session 1: Freight Car Workshops Co-sponsored by MCEA and Minnesota Alliance with Youth Over 50 workshops are offered in Session 1. Session 2 and Friday's Session 3. Topics are Registration 8:00 am relevant to all members of the Community Welcome 9:00 am Education family. General Session I Keynote Speaker: Melvin Carter III Youth Voice Panel Break Idea Mart I Lunch & General Session II Dorothy Cotton Director of the National Citizen School for the 90's Workshops Break General Session III Lt. Governor Joanne Benson Welcome Reception - Kelly Inn Poolside Thursday, October 23 Registration Continental Breakfast General Session IV Keynote Speaker: Misti Snow "A Message from the Children" Mindworks editor of the Minneapolis Star Tribune will share intimate insights into the lives of children in Minnesota. 9:15 am Session 2: Freight Car Workshops 10:00 am 10:00 am 10:30 am 12:15 pm 1:45 pm 3:15 pm Annual Meeting 4:30 pm 9:45 am Social Hour/Live Auction 5:30 pm Awards Banquet 7:00 pm 10:30 am St. Cloud Night Life 9:00 pm 10:45 am Friday, October 24 12:00 noon Continental Breakfast 7:00 am Registration 7:30 am Switching Stations Idea Mart 8:45 am 1:30 pm A series of four consecutive 20 minute round table presentations. Over 20 topics 3:45 pm to choose from. 4:00 pm Break 10:30 am Session 3: Freight Car Workshops 10:45 am Lunch & General Session VI 12:00 *coon John Amatt - "Climbing Your Own Everest: Rediscovering the Adventure Attitude" John Amatt led Canada's first successful expedition to the top of the world. the 29.028 foot summit of Mount 7:00 am Everest. 7:30 am He challenges people to push beyond their self -imposed 9.00 am limitations, to be more personally accountable for their own actions and to embrace effective teamwork by valuing the - - contributions of others. Get on Board with MCEA sss:ss s s s � r -----------------------------------------------V, Fall Conference Registration Form ! I Please provide a separate form for'each person registering for the conference. This page may be duplicated. Select registration choice designed to fit your needs. To receive the lower rate, complete -and return this I form along with payment or school district purchase order by September 30, 1997. I I I Information for Name Tag (please print or type): I ! Name Role/Position 1 I I I Address City Zip j District Name and Number _ Phone I Registration Options 1 Meals are included in the fees for Wednesday, Thursday and Friday, unless Check any services you would like to arrange: 1 you choose Plan D, in which the banquet is not included. Please indicate _ interpreter 1 1 your choice below: _ Wheelchair Seating —Mobility Assistance 1 Before 9/30197 After 9/30/97 _ Vegetarian Alternatives (meal) 1 _ Other. A committee member will contact you. Plan A: Full Conference (Wednesday,Thursday & Friday) 1 MCEA Member _$135 __5155 1 Non -Member ___3145 _$165 Youth Rate _S80 _5 80 Return this registration form and 1 make payment to: Plan B: Alliance With Youth (Wednesday) ___$25 _S 25 MCEA Executive Office 1 Fiee with full MCEA Conference Registration __� 0 0 13750 Lake Blvd. (mak if you plan to attend) I Lindstrom, MN 55045 1 I 1 Plan C: Thursday Only (with Banquet) School District purchase 1 MCEA Member ^$85 _$105 orders accepted. 1 Non -Member _S95 _5115 Youth Rate _$60 _S60 I Additional banquet tickets are $25 per person If cancellation is n--=ssary: call the MCEA Executive Office at (612) 257-0752 by Plan D: Thursday Only (without Banquet) October 15 for a full refund. After October I 1 MCEA Member _S60 _S80 15 a $15 cancellation fee will be deducted. 1 Non -Member _$70 _S90 1 Youth Rate _$35 —535 Conference registration does not include hotel accommodations. Please contact Plan E: Friday Only _$50 _$70 the Kelly Inn at (320)253-0606 or the Radisson Suite Hotel at (320)654-1661. Total amount due to MCEA with registration: 1 - Conference Fee $ MCEA Membership (if applying at this time) $ 1 Grand Total: $ Conference questions? Call Steve Brisendine at (320) 243-7570 1 1 Registration questions? Call the MCEA Office at (612) 257-0752 1 L— — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — J CITY OF MENDOTA HEIGHTS MEMO September 11, 1997 TO: Mayor, City Council, and City Adnuunistrr6tor FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Schneeman License Agreement for a Fence on City Property (Planning Case #97-32) Discussion Mr. Eric Schneeman appeared before the Planning Commission at their regular meeting on August 26, 1997 to discuss his application for a variance to Zoning Ordinance Section 4.8(1)b for a fence that would rest in part on City property. Mr. Schneeman provided several reasons why he felt the fence was necessary, including the need to prevent objects from rolling down the hill and the need to discourage the public using the trail from --traversing Mr. Schneeman's property. Recommendation At their regular meeting on August 26, 1997 the Planning Commission voted 3-3 (with Commissioner Friel absent and Commissioners Koll, Dwyer and Tilsen voting in the negative) to recommend that the Council grant a seven foot front yard variance and an eight foot rear yard variance, allowing the fence to be set back 13' from the curb, 7' into the City right-of-way, and 8' from the City trail. The Planning Commission then voted 3- 3 (with Commissioner Friel absent and Commissioners Duggan, Lorberbaum, and Betlej voting in the negative) to recommend that the Council deny the variance request. Thus neither motion passed, and Chairman Dwyer instructed Staff to report this impasse to the Council. Council Direction The Council, at their regular meeting on September 2, 1997, decided that it was better to accommodate the Schneemans' fence request through a License Agreement than by granting the Variance request. The Council then directed Staff to draft a License Agreement for the maintenance and ownership of a fence lying partially on City property and partially on the Schneemans' property. The Council directed Staff to incorporate the following provisions into the License Agreement: 1. That portion of the fence which lies on City property shall be property of the City. 2. The City shall retain the right to alter, move, or remove that portion of the fence which lies on City property at any time for any reason without notice. 3. The owners of the property at 868 Bluff Circle shall be responsible for the maintenance of the entire length of the fence, both the portion on private property and the portion on City property. 4. The owners of the property at 868 Bluff Circle shall indemnify the City for any liability for personal injury or death or damage to property which occurs on that portion of City property enclosed by the fence. 5. The fence shall be located at least 12' from the City trail at all points. 6. That portion of the fence located in the front yard shall be at least 13' behind the curb. 7. This License Agreement shall be attached to the Property Record for the lot at 868 Bluff Circle, and shall be filed by the applicant with the Register of Deeds at Dakota County. 8. The owners of the property at 868 Bluff Circle shall disclose this License Agreement to any prospective buyer of the property at 868 Bluff Circle, and all new purchasers of the lot shall be bound by this agreement also. 9. The owners of the property at 868 Bluff Circle shall pay all legal expenses incurred by the City in the drafting and execution of this License Agreement. 10. The owners of the property at 868 Bluff Circle shall pay all expenses for the design, materials, and installation of the fence, including that portion on City property. 11. The owners of the property at 868 Bluff Circle shall pay all fees and other costs associated with recording this agreement and attaching it to the Property Record. 12. A diagram showing the exact location of the fence in relation to all relevant property boundaries, streets, curbs, trails, and other features shall be attached to and referenced by the License Agreement. Please see the attached Draft License Agreement prepared by Winthrop and Weinstine, along with other items of public record pertaining to this application. Staff has also prepared a resolution of denial for the Variance Request. Action Required If the Council approves of the attached Draft License Agreement, the Council may authorize execution of the agreement, making any revisions the Council deems necessary. The Council should also adopt the attached Resolution 97-_: A RESOLUTION DENYING A VARIANCE FOR THE PLACEMENT OF A FENCE OUTSIDE OF ONE'S OWN PROPERTY AT 868 BLUFF CIRCLE denying the Variance request, since technically the Schneemans' Variance application is still pending. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 97-_ A RESOLUTION DENYING A VARIANCE FOR THE PLACEMENT OF A FENCE OUTSIDE OF ONE'S OWN PROPERTY AT 868 BLUFF CIRCLE WHEREAS, Mr. Eric Schneeman of 868 Bluff Circle had requested a Variance to Section 4.8(1)b to place a fence outside of his own property onto the City right-of-way, as proposed on plans on file in Planning Case No. 97-32; and WHEREAS, The Planning Commission of the City of Mendota Heights discussed this application at their August 26, 1997 meeting; and WHEREAS, At their regular meeting on August 26, 1997 the Planning Commission failed to pass a motion to recommend that the Council grant the variance request, then failed to pass a motion to recommend that the Council deny the variance request, and then instructed Staff to report this impasse to the Council, NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that a Variance to Section 4.8(1)b to allow the placement of a fence outside of one's own property, as proposed on plans on file in Planning Case No. 97-32 is hereby denied. BE IT FURTHER RESOLVED by the City Council of the City of Mendota Heights that the proposed Variance to allow placement of a fence outside of one's own property, as proposed on plans on file in Planning Case No. 97-32 would not be necessary to alleviate an undue hardship or practical difficulty and would be adverse to the general purpose and intent of the Zoning Ordinance. Adopted by the City Council of the City of Mendota Heights this 16th day of September, 1997. ATTEST: By Kathleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor FROM WINTHROP & WEINSTINE (TUE) 9. 9197 17:06/ST. 17:04/NO. 4260369014 P 2 WINTHROP & WEINSTINE A PROFESSIONAL ASSOCIATION SAFJUAAN WINTHROP JON J. HOGANSON PAUL W. MARLWARDT SETA GERSTEIN TA1M Aaomeyl and Caw&Fs at Taw ROBERT R. WEDISTD4 SANDRA J. MA,Rnl1 xRLSnu PETERSON LAam AUDREY L SANTSL O W A HOED. TODD S. URNESS 7HOMAS A WALTM SEAN P. KEARNEY D. CORDON TUtO'M M BARNRIT CRAIG A. BRANDT JULIE A. SaYERMAN s...*?XC•TOM= sea" J. DONGOSKE 3200 Knnesota world Trade Centcr JAMES W.DIERIONG LAURA A.PFEIFFER STEI'M11 J. WMEX rE eR J. GLEEKEL 30 East Seventh Street THERESE M. MARSO CRAIG S. XROMMEN MARVDI C. INGDIM EDWARD J. DRPNlTRL Saint PatLL Minnesota 55101 MELLSSA A. ARNDT CFJ rets J. TAYLRR KART RULLER JEFFREY R. ANSEL SUZANNa M SPELIACY JOHN R. VAN de NOMW III Tcicphone (612) 290-8400 DAVID P. PEkXSOK LAURIE A. KNLICXE CHIUSTCPM W MADEL DAVID M HOPPER THOMAS M. HART LV LLOYD W. GROOM,a Pax (612) 292-9347 TREVOR V. GUNDERSON RICHARD W BLACK DAMON G XNUTSON MARK T. JOHNSON JEFFREY L LECLERC KERILBARNEY JOHII A.IOUPF EILooKs R POLET 3000 Dain Bosworth Plaza JOHN C. HOLPER PAULA. BOLIN ERIC 0. MADSON THOMAS H. BOYD 60 South Sixth Street M. CATIEERM P47WELL CHARLRS J. SCHOIs?1hTrt101 X CRAIG WI FANG DANIEL C. BECX =ANY A. BLOPIELD MICX= D. VAILLAKOUN T ERK J. NYSTROM Minneapolis, MWIcsota 55402 ANDREA HAGLMAN SNOOK JOSH S. FRIEDBERG DAVID E. MORAN, A. JOANNE L MAr2RN Telephone (612) 347-0700 ANDREW D. PUGH DANIELw HARDY DOXAIDJ.BROWN PATRICK W. WEBER Fax (612) W-0600 NANCY LMOEJISCH dfc*xaf Dimd Dial jvwK ix atb@winLhrop.=n tel' Z0 11 N (612) 290-8544 September 9, 1997 St. Paul Via Facsimile 452-8940 Mr. Patrick C. Hollister Administrative Assistant City ofMendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Re: Revocable License Agreement Dear Pat: Attached hereto is a draft of the Revocable License Agreement to be entered by the City of Mendota Heights and the Schneemans pursuant to the Council's resolution in regard to the fence variance the Schneemans requested. This Agreement incorporates the terms outlined in your letter dated September 0, 1997. I have also forwarded a copy of this draft Agreement to Tom Hart for his review and he may have additional comments. Once you have had a chance to review the Agreement, please contact me so that we may address any questions you may have regarding the attached Agreement. Also, please let me know if we should forward a copy of this draft to the Schneemans for their review. Very truly yours, WiNTHR�WEINSTITIE, A. By - �-- 4 % John B. Van de North JB V/kmt Enclosure SZP1: 424208-1 FROM WINTHROP & WEINSTINE (TUE) 9. T 97 17: 06/9T. 17: 04/NO.4260369014 P 3 A J REVOCABLE LICENSE AGREEMENT THIS AGREEMENT, is made as of the day of September, 1997 by and between the City of Mendota Heights, a Minnesota municipal corporation ("City") and Eric and Kathryn Schneeman, husband and wife ("Licensees"). RECITALS: WHEREAS, the City is the owner of undivided fee simple title in and to all that certain real property legally described on Exhibit A attached hereto and incorporated herein ("City Property"); and ~' WHEREAS, Licensees, husband and wife, are the sole owners of undivided fee simple title in and to all that certain property immediately adjacent to the City Property and legally described on Exhibit B attached hereto and incorporated herein (the "Adjacent Property"); and WHEREAS, Licensees wish to place a fence on a portion of the City Property, that portion of the City Property lying immediately to the north of the Adjacent Property and immediately southeast of the Adjacent Property, as indicated on Exhibit C attached hereto and incorporated herein, (said property hereinafter referred to as the "Licensed Property"). NOW, THEREFORE, in consideration of the Recitals, which are hereby made a part hereof, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, it is hereby agreed as follows: City hereby grants to Licensees a revocable license to place a fence on the Licensed Property on the terms and subject to the conditions hereinafter set forth. Said license may be revoked by City at any time, for any reason. 2. Licensees agree to vacate the Licensed Property immediately upon receipt of notice from City of revocation of this License, and shall in connection therewith remove any and all personal property and other structures, equipment, fences, or other property located on or about the Licensed Property. 3. Licensees shall not construct any improvements, structures, buildings, or place any other property or equipment, on or about the Licensed Property without the prior written consent of City, which consent shall be granted or withheld in the sole, absolute and non - limited discretion of City. 4. The construction, maintenance, repair and removal of any improvement constructed by the Licensees on the Licensed Property shall be the sole and exclusivc responsibility of the Licensees_ Any obligation of the Licensees under this Section shall be performed to the satisfaction of the City in its sole, absolute, and non -limited discretion. FROM WINTHROP & WEINSTINE (TUE) 9. 9' 97 17:07/ST. 17:04/NO. 4260369014 P 4 S. Without limiting the generality of the foregoing discretion granted the City in paragraph 4, construction of any improvements on the Licensed Property shall be subject to the following requirements: a. Any fence or other improvement located on the Licensed Property shall be at least 12 feet from the pathway located on the City Property. b. Any fence or other improvement located on the Licensed Property shall be at least 13 feet from the nearest point of any roadway maintained by the City. 6. Notwithstanding the Licensee's obligations hereunder, the City shall have the right to enter the Licensed Property at any time and without notice alter, move or remove any improvement placed on the Licensed Parcel by the Licensees. 7. Licensees acknowledge and agree that they claim no right, title or interest in and to the Licensed Property, by adverse possession, prescriptive easement or otherwise, other than the revocable license granted hereunder. Licensees fin ther acknowledge and agree that no claim of title or interest in and to the Licensed Property by adverse possession or other prescriptive rights shall arise or exist by virtue of the passage of time or any other act by Licensees or City or the failure of City or Licensees to do any other act or thing. Any such right, title or interest in and to the Licensed Property arising by adverse possession, prescriptive rights or otherwise is hereby fully and finally waived and released by Licensees. 8. Licensees shall indemnify, defend and hold City harmless from and against any and all claims, liability, costs or expenses, including with out limitation attorneys' fees, which may be paid, incurred by or asserted against City arising out o1; relating to or in connection with any use of the Licensed Property by Licensees, their heirs, agents, employees, contractors, licensees or invitees, or the presence of any property, real or personal, placed on or about the Licensed Property, by or on behalf of Licensees, their heirs, agents, employees, contractors, licensees or invitees. 9. Licensees shall carry public liability insurance with respect to the Licensed Property, with coverage limited in the amounts of at least One Million Dollars ($1,000,000), and shall name City as an additional insured party on any such policies. Such policies shall provide that such policies shall not expire, be terminated, amended or modified without thirty (30) days prior written notice to City. Licensees shall deliver to City evidence of such insurance from time to time, as reasonably requested by City. 10. This Agreement shall be binding upon, and shall inure to the benefit of the respective heirs, successors and assignees of Licensees and City. 11. This Agreement shall be duly recorded with the Dakota County Register of Deeds, and a copy of this Agreement shall be delivered to the City. Licensees shall be solely responsible _ for all recording costs. 12. In addition to recording this Agreement with the Dakota County Register of Deeds, the Licensees shall have an affirmative duty to deliver a copy of this Agreement to any successor or assign of the Licensee. 2 FROM WINTHROP & WEINSTINE (TUE) 9. 9'97 17:07/ST.17:04/N0. 4260369014 P 5 13. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. 14. Licensees shall pay, prior to the execution of this Agreement by the City, any and all attorney's fees and costs incurred preparing and executing this Agreement. 15. In the event that any litigation or arbitration is initiated by either City or Licensees hereunder or relating hereto, the prevailing party in such litigation or arbitration shall be entitled to reimbursement from the non -prevailing party of any and all costs or expenses, including without limitation attorneys' fees, paid or incurred by the prevailing party in connection with such litigation or arbitration. IN WITNESS WBEREOF, City and Licensees have caused this Agreement to be executed and delivered effective as of this day of September, 1997. CITY OF MENDOTA HEIGHTS Its Mayor Eric Schneeman Kathryn Schneeman STATE OF MINNESOTA ) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this day of September, 1997, by the Mayor of the City of Mendota Heights, a Minnesota municipal corporation, for and on behalf of said NEnnesota municipal corporation. Notary Public STATE OF MR- NESOTA ) )ss COUNTY OF ) The foregoing instrument was acknowledged before me this day of September, 1997, by Eric Schneeman. Notary Public 3 FROM WINTHROP & WEINSTINE (TUE) 9. 9'97 17:08/ST.17:04/NO.4260369014 P 6 STATE OF MINNESOTA ) ss . COUNTY OF ) The foregoing instrument was acknowledged before me this day of September, 1997, by Kathryn Schneeman. DRAFTED BY: WR4TRROP & WEINSTINE, P.A. Attn: Thomas M Hart 3200 Minnesota World Trade Cerner 30 East Seventh Street St. Paul, Minnesota 55101 (612) 2904"" S171: 4M625-2 4 Notary Public EXHIBIT A LEGAL DESCRIPTION OF CITY PROPERTY 1. Bluff Circle Street Right -of -Way, Park Place Addition 2. City Outlot A, Park Place Addition 1 M 16 LEGAL DESCRIPTION OF SCHNEEMAN PROPERTY Lot I Black 2 Park PIace Addition FROM WINTHROP & WEINSTINE (TUE) 9. T 97 17:08/ST. 17:04/NO. 4260369014 P 9 EXHIBIT C DIAGRAM OF PROPOSED FENCE LOCATION LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL Excavating Contractor License Jeanetta & Sons Excavating Gas Piping Contractor License Main Line Plumbing Romark, Inc. Hvac Contractor License Romark, Inc. General Contractor License Advance Construction Company Inglas, LLP Metro Manufacturing, Inc. Sign Contractor License Leroy Signs, Inc. September 16, 1997 M: ma!/Or and City Council SLALKS LIST SUMMARY. hydrant painting Total Claim wtr conn Significant Claims Dodd Road MCES sac chgs Northdale Construction project cost Schneider Co repairs Tracy Tripp gas Unusual cl.f. Budget Sandblasting hydrant painting St Paul Water wtr conn Comm of Trspt Dodd Road Dell Marketing comp eq MPCA Mc Nkfll prop MTI parts i Design Partnership Tempco 24.2,193 34,799 104,249 4,699 3,346 J., 6,075 6,539 45,425 7,302 1,886 1,523 1,165 Dept 10-Adm Dept 50-Roads i 12 Seo 1997 September 16, 199715-Engr Claims List 60-Utilities F'age 1 Fri 9:35 AM City of Mendota Heiqhts 20-Police 30-Fire 70-Parks 80=Planning Teruo Check Number 1 40-CEO 85-Recycling 90-Animal Control Temp. Check Number Vendor Name Account Code Comments Amount 1 A 6 Systems Inc 01-4305-070-70 splys 43.21 1 43.21 Totals Terno Check Number 1 Temp Check Number 2 2 Air Touch Cellular 01-4210-110-10 aug svc 14.62 2 Air Touch Cellular 01-4210-020-20 aug svc 314.98 2 Air •Touch Cellular 01-4210-070_70 aug svc 22.18 6 0:,1.78 -Totals Temo Check-Number-- - - 2 ---• --- - -- - i Temo Check Number 3 3 Batteries plus 01-4305-030-3W solys 78.49 - - -'- — 78.49 Totals Ternp Check Number-- -- - - -- -- ..- -.•• ,__Ternp Check Number_____.___.. 4 i 4 Biffs Inc 01-4200-610-70 sept rent 133.26 i 4_Biffs Inc 01-4200-610-70 sept rent 470.77 ! e 604.03 t Totals Ternp Check Nurnber 4 Temp Check Number 5 5 Bituminous Roaaways 01-4422-050-510- wear mix 76.56 5 Biturninaus Roadways -- 01-4422-050-50 wear mix 926.50 10 _ -------- 1,@03.@6 � Totals Tema Check Number 5 Temp Check Number 6 6 Budget Sandblasting 3.7-44610-000-00 paint fire hydrants 6,075.00 6 6,075.00 Totals Temo Check Number 6 Temo Check Number 7 7 Carlson Tractor & Ea 01-4330-490-50 parts 356.24 7 356.24 Totals Temo Check Number 7 12 Sep 1997 Claims List Paoel2 Fri 9:35 AM City of Mendota Heiqhts Temp Check. Number 8 Teruo. Check Number Vendor Name Account Code Comments Amount 8 City of St Paul 37-4460-718-00 Svc conn 4,285.79 8 City of St Paul 27-4460-709-00 Svc conn 2.253.98 16 6,539.77 Totals Temo Check Number 8 Temp Check Number 9 9 City of Mendota 15-3400 re st peter 2nd qtr 352.80 Totals Terno Check Number 9 Temp Check Number 10 10 Commissioner of Trsot 27_4460-723-00 _- re dodd rd 45,4 5.15 10 45, 425. 15 Totals Ternp Check Number 10 Temp Check Number 11 11 Commercial Asphalt 01-4420-050-50 wear mix - 89.73 - . _ ..... .. -•- - - •• 9._73 Totals Temo Check Number _ _ it _ __ _ __ _ _ __ __B_ - Temp Check Number 12 12 Continental Cablevision 01-4305-030-30 sent Svc 2.02 12 2.02 Totals Temo Check Number 12 Temp Check Number 13 13 Coverall 01-4335-310-50 sent Svc 60.00 13 Coverall 01-4335-310-70 sent Svc 60.00 13 Coverall 15-4335-310-60 sept Svc 59.99 13 Coverall 01-4335-315-30 sent svc 137.39 52 317.38 Totals Terno Check Number 13 Tema Check Number 14 14 D J's Municioal S1AnDIV 01-4305-050-50 solus ; 209.37 14 209.37 Totals Temo Check. Number 14 Temp Check Number 15 12 Seo 1997 Claims List Page 3 Fri 9:35 AM City of Mendota Heiahts Temo Check Number, 15 Temo. Check Number Vendor Name Account Code Comments Amount 15 DeDt of Ernalovee Relations 01-4400-110-10 regr 20.00 15 20.00 Totals Tema Check Number 15 Temo Check Number 16 16 Dell Marketing 01-4600-110-10 cornu eq 3.521.99 16 Dell Marketing 01-2165 comp eq 1,889.86 16 Dell -Marketing ... __95-2165. comp eq 1,889.86 48 7,301.71 Totals Ternp_Check Number 16 Temp Check Number 17 17 Danner Landscaoing 01-4422-050-50 sod 5.33 17 Danner Landscaoina 01-4330-215-70 sod 19.95 17 Danner LandscaDine 01-4500-050-50 sod 13.33 51 38.61 Totals Temo Check Number Teruo Check Number is 18 Electra a- t- ch -rn-a-r-,*---- -15* ---4-3-3- —0- —490-,--6 3, rd qtr mtcn 495.24 18 ---.495.24 Totals Temo Check Number la Temo Check Number 19 19 Egan Oil 01-4330-440-20 SDlYS 48.05 19 Egan Oil 01-4330-460-30 solys 48.00 19 Eoar, Oil 01-4330-490-50 solys 48.05 19 Egan Oil 01-4330-490-70 solys 48.00 19 Eaan Oil 15-4330-490-60 SDlYS 48.01 95 240.11 Totals Temo Check Number 19 Teruo Check Number 20 20 Ecolab 01-4305-040-40 solys 250.47 20 250.47 Totals Temo Check Number 20 Temo Check Number 21 21 Ferrelloas 01-4305-050-50 solys 59.64 21 59.64 0 12 Sep 1997 Claims List Fuge 4 Fri 9:35 AM City of Mendota Heights Temp Check. Number 21 Temp. Check Number Vendor Name Account Code Comments Amount Totals Tem= Check Number 21 Temp Check Number 22 22 Fall Mtcn Exoo 01-4400-050-50 regr 40.00 22 40.00 Totals Temo Check Number 22 Temp Check Number 23 - -_ _ __ _ _ `• 23 Fisher Photo 01-4305-020-20 Jul Svc 30.63 23 30.63 Totals Temo Check Number 23 Temp Check Number 24 24 G L Contracting Inc 27-4460-721-00 re tilsen prof 8.934.00 c 24 8,934.00 Totals Temo -Check-Nur ber 24 4 Temp Check Number 25 j 25 Globe Printing & Supolies 01-4305-030-30 solys 204.16 25 _ .. 204.16 Totals Ternp Check Number 25 _ Temp Check Number 26 26 Hughes & Costello 01-4222-120-20 auo Svc 3,091.80 26 31091.80 Totals Temo Check Number 26 Teruo Check Number 27 27 Ikon Office Solution 01-4330-460-30 auo Mtcn 133.70 27 133.70 Totals Teruo Check Number 27 Temo Check Number 28 28 J & A Cleaners 01-4410-OeO-20 auo cing 225.99 r e8 225.99 Totals Temo Check Number 28 Temp Check Number 29 0 12 Seo 1997 Claims List Fri 9:35 AM City of Mendota Heights Teruo Check Number 29 ` Temo. Check Number Vendor Name Account Code Comments 29 Knox Commercial Credit 16-4460-000-00 re old fire hall 29 Knox Commercial Credit 01-4305-070-70 solys 58 Totals Temo Check Number 29 Temp Check Number 30 30 Jim Kilburg 01-4330-460-30 electrical parts 30 Totals Temo Check Number 30 Temo Check Number 31 - - 31 Krechs Business Systems 15-4330-490-60 splys 31 Totals Teruo Check Number 31 Temp Check. Number 32 _-- 32 Lanoula Hdwe — - - - - - -- — 01-4305-1050-50---------- -- -- --- solys-------- -- 32 Langula Hdwe 01-4330-490-70 splys Totals Teruo Check Number 32 Temo Check Number 33 33 Lakeland Ford 01-4330-490-50 rtn 33 Lakeland Ford 01-4330-460-30 - - parts 2282 33 Lakeland Ford 01-4330-460-30 parts 2282 33 Lakeland Ford 01-4330-460-30 rprs 33 Lakeland Ford 01-4330-460-30 rors 33 Lakeland Ford 01-4330-460-30 rprs 198 Totals Terno Check Number 33 Teruo Check. Number 34 34 Leef Bros 01-4335-310-50 auo svc 34 Leef Bros 01-4335-310-70 auq svc 34 Leer Bros 15-4335-310-60 auq svc 102 Total=_ Teruo Check Number 34 Teruo Check Number 35 35 Lillie Suburban News 01-4490-010-70 ernol ad i i Pace 5 Amount 126.56 53.64 180. 20 175.00 175.00 53. 25 53.25 24.90 56.52 81.42 87. 87cr 542.80 80.85 352.33 240.48 253.56 1,382.15 23.04 .04 23.04 100.00 12 Seo 1997 Claims List Plage 6 Fri 9:35 AM City or Mendota Heights Temp Check Number 35 Terns. Check Number Vendor Name Account Code Comments Amount 35 Lillie Suburban News 01-4:40-080-80 hrg riot 64.58 35 Lillie Suburban News 10-4490-000-@0 bid ad park shelter 19.37 105 183.95 Totals Ternp Check Number 35 Temp Check Number 36 36 Mac Whse 01-4330-440-20 parts 105.85 36 105.85 Totals Temp Check Number 36 Temp Check Number 37 37 Master Sprinkler Systems 27-4460-721-OW.- soklr rors tilsens 337.95 37 337.95 Totals Temo Check Number 37 Terno Check Number 38 38 Mendota Heights Rubbish 01-4280-310-50 aug svc _ 112.95 38 Mendota Heights Rubbish 01-4280-310-70 aug svc 112.95 38_ Mendota,Heiahts Rubbish 15-42807310-60 aug svc 112.95 38 Mendota Heights Rubbish 01-428@-315-3@ aug svc - 66.63 152 . _ _ 407.48 Totals Terno Check Number 38 Temp Check Number 39 39 Metro Council EnvironrnerntSvc 15-4448-060-60 jul aug sac 35, 150.00 39 Metro Council EnvironmentSvc 15-3615 jul aug sac 351.50cr 78 34,798.50 Totals Tema Check Number 39 Temo Check Number 40 40 Midwest Photo Svc 01-4305-020-20 aug svc 55.96 40 55.96 Totals Temo Check Number 40 Terno Check Number 41 41 Minn Pollution Control Agcy 16-4460-000-00 re me neill prop i' 1,886.00 41 1.886. 00 Totals Terno Check Number 41 12 Seo 1997 Claims List F'ao_e 7 Fri 9:35 AM City of Mendota Heights Teruo Check Number 42 Temp. Check Number Vendor Name Account Code Comments Amount 42 Minnesota Teamsters Loc 320 01-8075 seot dues 297.00 42 297.00 Totals Terno Check Number 42 Temp Check. Number 43 43 Minnesota Tomo Inc 01-43x0-490-70 parts 1,522.84 43 _ 1,522.84 Totals Temp Check Number 43 Temp Check Number 44 44 Nelson Radio Comm 07-4330-000-00 sent rntcrr 62.40 44 62.40 Totals Terno Check Number 44 Terno Check Number 45 —: 45 Northdale Const Co 27-4460-721-00 oyrnt 2 tilsens 104,249.35 45 104, 249. 35 Totals Temo Check Ni rnber 45 Temp Check Number 46 46 Northern 01-4423-0J0-50 sol s 25.96 46 Northern 01-4305-070-70 solyS 46.28 46 Northern 01-4305-070-70_ Solys 9.57 46 Northern 01-4305-070-70 solys 46.95 184 128.78 Totals Terno Check Number 46 Temo Check Number 47 47 Northern Air Coro 08-4335-000-00 rprs 603.00 47. 603.00 Totals Temo Check Number 47 Terno Check Number 48 48 Oak.crest Kennels 01-4221-800-90 aug Svc 235.00 48 Oakcrest Kennels 01-4225-800-90 ar-rp svc , 157.39 96 392.39 Totals Terno Check Number 48 Terno Check. Number 49 s . ^ 1e Sea 1997 claims List ! ' Page a Fri 9;35 m* City or Mendota Heights Temp Check Number 49 Temn, Check Number Vendor Name Account Code Comments Amount 49 o u w e 08-4335-000-00 aug svc 92. 64 _--__ -- w* e2'a+ Totals remo check Number 49. rewn Check Number om 50 oxvne^ Service co 0e-4335-000-00 oxx er'wm om ouxnen Service Co 01 -*305-030-30 ovv 13'50 ! 100 40'50 \ Totals Tema cxerx wo*ue, om Temp Check wwnbe~ 51 -- 51 Public smp/ net Assn _ _ . _ _ oct prem _ 84'00 o� Pu���� smu� ne� Assn _.01-20I4____ m�-��o�-�/m-�m oct orem 9. Q10 51 Public Empl net Assn 01 -4131 -0e0 -e0 uct prem 12. Zvi -_---_ --- 153 ' wm �mo ' Totals Tema Check Number 51 r�mn x w"muer oe �� 5e Brad naoan Inc 01_4330-+90-50tires — ' 279'75 �c Brad Ragan Inc 6i-4330-490-50 rpre 21. 14 | ------ --- 104 _ _ i 300. 89 . Totals Tema Check Number 52 i Temp Check Number 53 oa Ruff Cut 01-4490-040-+0 weed cut 280.00 -_---_ -- 53 e8w'wm Totals Tema Check Number os Temp Check Number 54 54 Schneider Cc. 08 -*480-000-00 re ch i*or 1,451.69 54 Schneider Co 08-4480-mww-00 ~e ch impr 9e0.25 54 Schneider co 08-4480-000-00 re ch iwqr e,3e7'e5 --__---_ _-- 162 4,ee9'1e Totals Tema Check Number o* Temp Check Number 55 55 Seven Corners Ace nuwe 01-4330-490-70 oarts 70.44 no Seven Corners Ace xuwe 01-4330-+90-70 parts *3'37 __---_ _-- 110 11a'ax Totals Tema Check Number 55 12 Sep 1997 Claims List page 9 Fri 9:35 AM City of Mendota Heights Temp Check Number 55 Ternp. Check Number Vendor Name Account Code Comments Amount Teruo Check Number 56 56 Shels Auto Electric 01-4330-440-20 rors 199.16 56 199.16 Totals Temp Check Number 56 Temp Check Number 57 57 Snyder Drug Stores 01-4305-020-20 solys 14.49 57 Snyder Drug Stores 01-4305-030-30 SDlys 5.21 57 Snvder Druo Stares 01-4305-030-30 SDlys 14.36 57 Snyder Drug Stores 01-4305-0�S0-30 splys 19.46 57 Snyder Druo Stares 01-4305-030-30 splys 18.07 57 Snyder Drug Stares _ _01_-4345-070-70 _ _ solys 48.74 57 Snyder Druo Stares 01-4305-030-30 solys 43.28 399 163.61 Totals Temp Check Number 57 -Temp Check Number 58 58 SSP Urnaires Assn 01-4435-200-70 urno Svcs 1,080.00 58 - ---- - - ... _-1, 080.00 Totals Temp Check Number 58 Temp Check Number 59 - ----_ _ - 59 Southeast Towing 01-4330-440-20 tow chg 51.12 59 51.12 Totals Teruo Check Number 59 Terno Check Number 60 60 Southview Desion 27-4460-721-00 re tilsens 87.00 60 87.00 Totals Teruo Check Number 60 Terno Check Number 61 61 Survalink 01-4305-030-30 solys 95.00 61 , 95.00 Totals Terno Check Number 61 Temp Check Number 62 62 The Design partnership 16-4460-000-00 re ternoco 1,164.66 I u 12 Seo 1997 Claims List Fri 9:35 AM City of Mendota Heights Temp Check Number 62 Temp. Check Number Vendor Name Account Code 62 Totals Temp Check Number 62 Temp Check Number 63 63 Trophy House 01-4305-020-20 63 Totals Temo Check Number 63 Temp Check Number 64 64 Twin City Saw Svc 01-4330-490-70 64 Twin City Saw Svc 01-4330-490-70 128 Totals Temo Check Number 64 Temp Check Number 65 65 Tracy Tripp Fuels 01-1210 65 - Totals Temp Check Number 65 Temp Check Number 66 66 Uniforms Unlimited 01-4410-020-20 66 Totals Temo Check Number 66 Temo Check Number 67 67 W St Paul Tire & Svc 01-4330-440-20 67 Totals Temo Check Number 67 3956 Grand Total Comments solys parts rprs aas solys tires Pane 10 Amount 1, 164.66 133.66 133.66 I _109. 09 53.05 162.14 3,346.44 3,346.44 454.33 454.33 137.57 137.57 ---------- 242,193.40 fir' MANUAL CHECKS 16592 300.00 Washintonc County 16593 36.00 Bill Roach 16594 40.00 Paul Dewelan 16595 17.28 PERA 16596 9,951.58 " 16597 310.00 Great West L E A 16598 968.40 ICMA 16599 978.00 Minn Mutual 16600 245.00 MSRS 16601 416.40 Dakota County 16602 405.00 Dakot aBank 16603 50,518.04 Payroll a/c 16604 49.75 Nacy Bauer 16605 350.00 Robert Lambert 16686 1;129.35 Sprinker Systems 16607 119.60 Kathleen Swanson 65,834.40 G.T. 308,027.80 warrant P W supplies camera rprs 8/29 payroll exp reimb spklr rprs Tilsens exp reimb CITY OF MENDOTA HEIGHTS MEMO September 11, 1997 TO: Mayor, City Council, and City Administr r FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Mendota Heights United Church of Christ Preliminary Plat/Lot Reconfiguration Planning Case No. 97-17 Discussion Mr. Carl Baumeister of Mendota Heights United Church of Christ and Dr. Greg Lee of Dodge Nature Center attended the August 5, 1997 meeting of the City Council to discuss their plans to reconfigure the lot line between their respective properties. The Church would transfer ownership of 1.97 acres of land to Dodge Nature Center. The proposed area of transfer is essentially the south 200 feet of the Church's property. Dodge Nature Center already owns the property on three sides of the Church's lot. At the August 5 meeting, the City Council was concerned about the possibility of creating an isolated parcel with no public access. The Council voted to table discussion of this application to a future Council meeting in order to provide time for the Church and the Nature Center to execute an agreement for Church access across Nature Center Property. The City also extended the 60 -day review period for this application for an additional 60 days. Mr. Carl Baumeister has since uncovered an existing drawing and legal description showing an access easement for the Church across Nature Center property. Mr. Baumeister says that these documents are filed with the plat for the Church's parcel at Dakota County and are thus legally binding. Sixty -Day Rule Time Limit The extended 120 -day review period for this application for a Preliminary Plat (Planning Case File Number 97-17) will expire on October 8, 1997. There are two more Council meetings before this deadline, one on September 16 and one on October 7. Thus the City and the applicant face the following choices: 1. If the Council is -satisfied that the attached documents constitute an agreement between Mendota Heights United Church of Christ and Dodge Nature Center for right-of-way as requested, then the Council may approve this application at their meeting on September 16, 1997. 2. If the above documents are not considered sufficient by the Council, and Mendota Heights United Church of Christ submits a letter to the City of Mendota Heights requesting an extension to the 120 -day review period for an additional 60 days, this would provide time for Church and the Nature Center to produce and execute a document that would satisfy the Council's needs. 3. Otherwise, the Council may deny this application at either their September 16 meeting or their October 7 meeting. Resumption of this request by the Church would then require a new application submission with new fees. Please see the attached items of public record pertaining to this application, including the minutes from the discussion of this matter at the August 5, 1997 Council meeting. Mr. Baumeister will be present at the September 16, 1997 meeting of the City Council to discuss this proposed land transfer and to answer any questions the Council may have. Action Required Discuss the proposed lot reconfiguration with Mr. Baumeister. If the Council wishes to adopt the Planning Commission's recommendation, the Council may adopt the attached RESOLUTION 97- : A RESOLUTION GRANTING A PRELIMINARY PLAT APPROVAL TO RECONFIGURE THE LOT LINE BETWEEN MENDOTA HEIGHTS UNITED CHURCH OF CHRIST AND DODGE NATURE CENTER, making any revisions to the Resolution the Council deems necessary. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 97-38 A RESOLUTION GRANTING A PRELIMINARY PLAT APPROVAL TO RECONFIGURE THE LOT LINE BETWEEN MENDOTA HEIGHTS UNITED CHURCH OF CHRIST AND DODGE NATURE CENTER WHEREAS, Mr. Carl Baumeister has requested a Preliminary Plat Approval to reconfigure the lot line between Mendota Heights United Church of Christ (Section 25 Twn 28 Range 23 W 390 ft of E 599.5 ft of NE % of SW Y4 ex S 561.5 ft, approx. 5.63 ' acres) and Dodge Nature Center, all as proposed on plans on file in Planning Case No. 97-17; and WHEREAS, The Planning Commission of the City of Mendota Heights held a public hearing on this application at their June 24, 1997 meeting; and WHEREAS, The Planning Commission voted 5-0 (with two Commissioners absent) on June 24, 1997 to recommend that the City Council approve this application with one condition enumerated below, NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that a Preliminary Plat Approval to reconfigure the lot line between Mendota Heights United Church of Christ and Dodge Nature Center, all as proposed on plans on file in Planning Case No. 97-17 is hereby granted under the following condition: 1. That the access easement from Dodge Nature Center presented to the Council by Mendota Heights United Church of Christ by filed at the Dakota County Register of Deeds with the final plat and be legally enforceable. BE IT FURTHER RESOLVED by the City Council of the City of Mendota Heights that the proposed Preliminary Plat Approval to reconfigure the lot line between Mendota Heights United Church of Christ and Dodge Nature Center under the above condition, all as proposed on plans on file as Planning Case No. 97-17 will have no adverse impact on the health, safety or general welfare of the citizens of the community and the surrounding land, and would not be adverse to the general purpose and intent of the Zoning Ordinance. Adopted by the City Council of the City of Mendota Heights this 16th day of September, 1997. ATTEST: CITY COUNCIL CITY OF MENDOTA HEIGHTS By By. Kathleen M. Swanson, City Clerk Charles E. Mertensotto, Mayor September 4, 1997 Carl Baumeister Building Chair United Church of Christ 680 Highway 110 Mendota Heights, MN 55118 D= -Mr. Baumeister: Mendota City of Heights The extended 120 -day review period for your application for a Preliminary Plat (Planning Case File Number 97-17) will expire on October 8, 1997. The City is still anticipating an agreement between the Church and Dodge Nature Center. Thus the City requests that the Church do one of the following: 1. If the Mendota Heights United Church of Christ and Dodge Nature Center can submit an agreement to the City for right-of-way as requested by noon on Wednesday, September 10, 1997, then the Council can review this application again at their meeting. on September 16, 1997. 2. If Mendota Heights United Church of Christ submits a letter to the City of Mendota Heights requesting an extension to the 120 -day review period for an additional 60 days, then the City is willing to wait until the agreement between the Nature Center and the Church becomes available. 3. Otherwise, the City will have to deny this application at the September 16, 1997 meeting of the City Council. Resumption of this request by the Church would then re�!111re 2 ne,,v aTTplicat;on subiniss;- —41- nzw L -c - _ Please send either a copy of an agreement between the Church and Dodge Nature Center or a letter granting permission to the City of Mendota Heights for an additional 60 day review of the Preliminary Plat application by Wednesday, September 10, 1997. Sincerely, Patrick C. Hollister - - Administrative Assistant cc: Greg Lee, Dodge Nature Center 1101 Victoria Curve - Mendota Heights, MN - 55118 (612) 452-1850 - FAX 452-8940 �— Hwy"110 eat. eso eBa e0L M eq2 N bl�.0 r` _ Gt-1I� t►tit �. _ ww�� I �n 014f�irY Schulte & Company ..itP Plan sb EXISTING , CHURCH CHURCH .. y \ a 4 ti , \dio POUW�A 11 ez SITE PLAN NOTES: Ot MATCHED AREA WDICATES BITUMINOUS PAVING TO BE REMOVED. V 2 CROSSHATCHED AREA WOtCJ1TES CONCRETE WALK TO BE t��•%-K-/MJI JL•�i.1..IL.i►• :!•►�I • REMOVED. ] CONCRETE SIDEWALK TO REMAIN AS IS (I ;.iL•(= r;~. 3 5 + NEW CONCRETE CURB a GUTTER SEEIISPt . S rCONCRETE WALK WITH HANDICAPPED RAMP SEE 2/SPI. M/ 6 SAWCUT EXISTING PAVING AND INSTALL NEW CONCRETE CURB • ONEXISTING BITUMINOUSPAYING TB Z,-S"T4O 9/1 BE REMOVED SI LIGHT BOX TO BE REMOVED SEE ELECTRICAL LIGHT a POLE SEE11ME1. CIO d'^ ALL DISTURBED AREAS TO BE SEEDED Br OWNER v 2 EXISTING TREES TO REMAIN t] NEWT BITUMINOUS PAVING OVER T LIMESTONE BASE WITH FL.t��tZ �� i �1 PAINTED STRIPIWG �►'•+' t+ CONCRETE STOOP SEE STRUCTURAL 3 CONCRETE PAD FOR tAECHANICAI EQUIPMENT SEE l MECHANICAL FOR SIZE t6 CONCRETE SPLASH BLOCK: �%r?V DU:' CODA AMEA 1 PiGP' I,,.�uG T•YP Schulte & Company ..itP Plan EXHIBIT A That part of the Northeast 1/4 of the Southwest 1/4 of Section 25, Township 28, Range 23, described as follows: Commencing at a point on the East line thereof distant 561.5 feet North of the Southeast corner thereof; thence West at right angles to said East line a distance of 209.5 feet to the point of beginning of the tract of land to be described; thence continuing •West on said last described line 390 feet; thence North at right angles to the 'North line of said Northeast Quarter of the Southwest Quarter of Section 25; thence East along the North line thereof to a point 209.5 feet West of the Northeast corner thereof; thence South parallel to the East line thereof to the point of beginning, subject to easements for public highway purposes; together with an easement over the North 100 feet of the West 80 feet of the following described tract and over the West 60 feet of that part of the following described tract which lies South of the North 100 feet thereof; said tract being described as follows: That part of the Northeast Quarter of the Southwest Quarter of Section 25, Township 28, Range 23, descr-bed as follows: Commencing at a point on the East line thereof, distant 561.5 feet North of the Southeast corner thereof; thence West at right angles 209.5 feet; thence North at right angles a distance of 616.3 feet, more or less, to the Southerly right-of-way line of State Trunk Highway No. 100; thence South- easterly along said right-of-way lire to the East line of the Northeast Quarter of the Southwest Quarter of said Section 25; thence South along said East line to the point of beginning, said easement being for driveway purposes as a means of ingress and egress to and from the aforesaid described tract of land. Page No. 6 August 5, 1997 place was installed by the developer and it is probable that this pipe was installed at the same time. Mayor Mertensotto stated that Council certainly does not want to give up an easement that the city holds but that he can understand Mr. Todd's concerns. He suggested that the city pQntract with Barr Engineering to investigate the situation and act as an intermediary. He informed Mr. Todd that Barr is the hydrological engineering firm that serves the watershed management organizations in Dakota County. Mr. Todd stated that the proposal to use Barr Engineering is acceptable to him. CASE NO. 97-17, MENDOTA Council acknowledged a memo from Assistant Hollister with HEIGHTS UNITED CHURCH respect to continued discussion on an application from the OF CHRIST Mendota Heights United Church of Christ for reconfiguration of its property located at 680 Highway 110. Mr. Carl Baumeister, representing the church, and Dr. Greg Lee, representing the Dodge Nature Center, were present for the discussion. Mayor Mertensotto asked what has changed since the last discussion on the request to transfer ownership of 1.97 acres of church owned land to the Dodge Nature Center. Mr. Baumeister responded that he has found a plat that shows access on an easement about 100 feet from the right of way, but it is not shown on the title record. Mayor Mertensotto responded that now is the time for the issue to be resolved. He stated that Council would like to see that the church has access rights. Mr. Baumeister informed Council that the Dodge Nature Center has indicated to him that it will refuse to sell property to the church. Dr. Lee, stated that it is his understanding that Council raised two issues at the prior discussion on the church's application. One issue related to the old barn on the nature center property. He informed Council that the nature center has taken down a number of buildings on the land in the last few years and does plan to remove the subject barn as soon as a replacement facility can be constructed at the West St. Paul Dodge Nature Center. He informed Council that the nature center wants the barn taken down as much as the city does, but it is used for storage at the present time. He stated that the second issue Page No. 7 August 5, 1997 was incorporating the property being purchased from the church into the nature center property. He asked if a replace would be required. Mayor Mertensotto responded that he believes all that would be necessary would be for the nature center to ask Dakota County to combine the two parcels into the same parcel identification number. Dr. Lee stated that the nature center would prefer that they be kept separate because the rest of the property was given to the nature center with certain restrictions, and if those restrictions are not met the nature center would lose the property. He stated that the purchase area has no public access and it would be difficult for"the nature center to sell the land. Councilmember Smith stated that there would need to be a condition imposed that the land could only be acquired by one of the adjacent properties. Dr. Lee responded that the land is surrounded on three sides by the nature center and by the church on the other side. He informed Council that the church and nature center have had a good relationship over the years as far as access to T.H. 110. He stated that the nature center would be more than willing to sell the church easement rights to access to the highway but is not interested in selling the land to the east of the church. Mayor Mertensotto stated that the church does not have much land coming out of the building entrance on the east site, perhaps 50 feet, and they are expanding the use of their structures with improvements and a new worship enter. He stated that if the church is giving the nature center the opportunity to purchase land, the nature center should be a cooperative neighbor and give the church some breathing room on the east so that the church would have access to the highway without easement. Dr. Lee responded that he has been directed to inform Council that the nature center is not interested in selling any property to the east. He stated that the center would work with the church so that they get an easement which would provide legal access to the highway. Councilmember Smith asked when the church's driveway was constructed. Page No. 8 August 5, 1997 Mr. Baumeister responded that the driveway has been in place since the 1960's and the church has also been caring for the lawn for eight years. Councilmember Smith stated that the church then has rights because of continuous use. She asked Dr. Lee what easement he proposes. Dr. Lee responded that the nature center would work out an arrangement with the church whereby if the church transfers to the 1.9 acres of land to the DNC, the DNC would transfer easement rights and some cash to the church. He did not know whether the nature center board would charge the church for the easement.`, Mayor Mertensotto stated that Council is trying to help the church because Council must make a decision on the lot split. He stated that this is a situation where there. do not have as a matter of right on their title to access to T.H. 110, and Council is just saying that that should be corrected at this time. He explained that Council would like to see that the two exchanges (land and access) are in place at the same time. Dr. Lee stated that he thinks that if it appears that the city will approve the lot split, that the nature center and the church can meet and work out the access issue. He stated that the DNC would like first right of refusal for the church property if the church ever leaves. He further stated that the church is a compatible use, but other uses may not be compatible. Mr. Baumeister stated that Dr. Lee's suggestion that the two parties meet appears to be a workable solution. Action on the matter was tabled. TEMPCO Council acknowledged a memo from Assistant Hollister relative to a tentative tax increment financing agreement with Tempco. Mr. Jerry Lansink and Mr. Jerry Cronin, representing Tempco, were present for the discussion. Mayor Mertensotto stated that Tempco is planning to install a new press in its building, which will require a higher roof structure, and that Tempco representatives have indicated that they would be willing to square off the corner. He asked Mr. Lansink if Tempco could put the press on the northeast side of the structure, towards the highway. CITY OF MENDOTA HEIGHTS MEMO September 11, 1997 TO: Mayor, City Council, and City Admi FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: SuperAmerica Temporary Banner Sign Permit 1080 Highway 110 Discussion The new SuperAmerica store at 1080 Highway 110 is scheduled to open on September 18, 1997. In order to draw attention to their new store, SuperAmerica is seeking permission to place two temporary banner signs on the site to celebrate their opening. The first sign would be 3 feet by 6 feet and would read glow Open". The second sign would be 2 feet by 4 feet and read "Pay at the Pump". Please note that although SuperAmerica's original request was to place the first sign above the gas pumps and the second sign on the ground, SuperAmerica now wishes to place both signs on the ground along the Hwy 110 side of the site. Section 21.2(5)b of the Zoning Ordinance reads as follows: 21.2(5)b Banners, flags (other than flags of the U.S.A. and the State of Minnesota and the United Nations) pennants and similar promotional display devices may be permitted for a period not to exceed thirty (30) days after the issuance of a certificate of occupancy. SuperAmerica has not yet received their certificate of occupancy, but is seeking pre - approval from the Council to erect their banner signs for thirty days upon receipt of the certificate of occupancy. Please see the attached diagrams of the signs provided by SuperAmerica. Mike Cronin will present at the Council meeting on September 16, 1997 on behalf of SuperAmerica to discuss the signs. Council Action Required Discuss the temporary banner signs with Mr. Cronin. If the Council approves of the signs, the Council may authorize Staff to issue a temporary sign permit for a total of 30 days after issuance of the certificate of occupancy. MICHAEL CRONIN ASSOCIATES September 10, 1997 Mr. Charles Mertensotto, Mayor City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Mayor Mertensotto and Members of the City Council, The construction of the SuperAmerica store at Hwy 110 and Lexington has been observed over the last few months by our neighbors, by people who work in the area, and by those passing through. On September 18, something about the store will change. It will no longer be under construction, it will be open for business. To help us announce and celebrate this important change in the status of the store and our grand opening of a second store in Mendota Heights, we request permission to place two temporary banner signs at ground level and decorate the light standards with red, white and blue streamers for the next two weeks. Thank you for this final official support to the success of this store. Sincerely, Michael Cronin 8809 West Bush Lake Road • Minneapolis, MN 55438 • (612) 941-7487 - FAX (612) 941-2645 09/09/97 09:38 FAX 612 452 8940 MENDOTA HEIGHTS APPUCATION FOR SIGN PERMIT CITY OF MENDOTA HEIGHTS 1101 VICTORIA CURVE ST. PAUL, MINNESOTA 55118 (6121452-1850 Q003 Alt' ACKNOWLEDGEMENT AND SIGNATURE. The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Mendota Heights to tak the action herein requested. that all statements herein are true and that all work herein mentioned will be done in accordance wit the ordinances of the City of Mendota Heights, the State of Minnesota, and rulings of the Building Department. I — U ; MA U APPAOVEO S_� 7 IT FEE SITE ADDRESS I DATE PERMIT NO. f� 1 -,;p7- 97 PROPERTY OWNER (Name) 6-6( (AddfM) --1 (Telephone No.) I W#�Ioept7 — 0'?io CONTRACTOR (N—) (Telephone No.) Type of Building Constax-tion Used AS Building To Be Completed I Old 0 Now 0 Estimated Cost Contractor's City Ucartso No. Building Permit No. TYPE OF SIGN wALL 13 ROOF 0 PROJECTING El GROUNDO MAROUES 0 TEMPORARY Or OTHER MAX. DIMENSION FFT VERTICAL FT HORIZONTAL FT. SIGN AREA--J-f_SQ FT. OF SIDES DISTANCE FROM GROUND NO. TO SIGN BASE FT. HEIGHT OFSIGN Fr. SETBACK OF SIGN FROM PROPERTY UNE —FT UMINATED YES 0 NO Ull/ ALLOWABLE SIGN AREA ON PREMISES SO. FT. SKETCH OF S" rf EIV 'Awk Alt' ACKNOWLEDGEMENT AND SIGNATURE. The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Mendota Heights to tak the action herein requested. that all statements herein are true and that all work herein mentioned will be done in accordance wit the ordinances of the City of Mendota Heights, the State of Minnesota, and rulings of the Building Department. I — U ; MA U APPAOVEO S_� 09/09/97 09:37 FAX 612 452 8940 MENDOTA HEIGHTS IM 002 APPLICATION FOR SIGN PERMIT CITY OF MENDOTA HEIGHTS 1101 VICTORIA CURVE ST. PAUL, MINNESOTA 55118 tRi o% 452-1850 ACKNOWLEDGEMENT AND SIGNATURE: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Mendota Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance wits the ordinances of the of M ota Heights, the State of Minnesota, and rulings of the Building Department. -SIGNATUM APPRORD PFJiMIT FEE SITE ADDRESS TE -T PERMIT NO. /off lbw l/v-a7-? PROPERTY ER (Name) ( cess) (Telephone No.) o 0q/0 CONTRACTOR (Name) (Ad&M) (rekphane NO.) Type of Building Construction Used As B7uilding To Be Completed Old New ❑ Estimated Cost Contractor's City License No. Building Permit No. TYPE OF SIGN WALL ❑ ROOF ❑ PROJECTING ❑ GROUND ❑ MARQUEE ❑ TEMPORARY OTHER MAX. DIMENSION q !fet VERTICAL FT. HORIZONTAL FT. S GN AREA SO. FT. No. OF SIDES �. DISTANCE FROM GROUND TO SIGN BASE FT. HEIGHT OF SIGN Fr. SETBACK OF SIGN FROM PROPERTY UNE FT. ILLUMINATED YES ❑ NOX ALLOWABLE SIGN AREA ON PREMISES SQ. FT. 3MCH OF SIGN l , -11 P y / E . a mP _ ACKNOWLEDGEMENT AND SIGNATURE: The undersigned hereby represents upon all of the penalties of law, for the purpose of inducing the City of Mendota Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned will be done in accordance wits the ordinances of the of M ota Heights, the State of Minnesota, and rulings of the Building Department. -SIGNATUM APPRORD / -00 ' U TYP E----- —Ol 8 STALLS —) P I I i 3 STALLS � I e JJ� 4�� JrrF jj"" -----------i _ © ------- I ro wi'o SEL-cG I r� TYP If, 111 " -=-ice ' ^ / - TYP �� TYP a TYP �� Fv 51 -jZi�O STATE TRUNK HWY. *110 Q 0 Z W J A P, N�JRTH CITY OF MENDOTA HEIGHTS MEMO September 11, 1997 TO: Mayor, City Council and City Administrator FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Proposed Tree Ordinance Discussion The Council has requested that proposed ordinance language reflecting the original tree protection moratorium be placed on the Council agenda for their September 16, 1997 meeting. On August 15, 1995, the City Council passed the attached resolution imposing a moratorium on the clear -cutting of trees on undeveloped lots subject to review by the City Council. After one extension, the moratorium has now expired. While the tree moratorium was in effect, relatively few applicants needed a tree permit. Those needing a tree permit did not seem to object to the requirement. Recommendation If the Council wishes to adopt the original language of the tree removal moratorium in ordinance form, the Council may wish to order a public hearing for their October 7, 1997 meeting to consider the adoption of the attached Ordinance. Please see the following attached items: 1. The proposed ORDINANCE RESTRICTING TREE REMOVAL 2. The proposed amendment to the Zoning Ordinance referring to the above Ordinance 3. The original moratorium RESOLUTION 95-43 adopted on August 15, 1995. Council Action Required Consider the attached proposed Ordinance and discuss ordering a public hearing on the adoption of the proposed Ordinance for the October 7, 1997 meeting of the City Council. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. (Codified as Ordinance No. 704) AN ORDINANCE RESTRICTING TREE REMOVAL The City Council of the City of Mendota Heights does hereby ordain as follows: SECTION 1. PURPOSE The purpose of this ordinance is to protect the health, safety and welfare of the community by preventing the clear cutting of significant trees from any undeveloped property in the City of Mendota Heights without prior review and consideration by the City Council. SECTION 2. DEFINITIONS 2.1 Significant stand of trees. A significant stand of trees shall be deemed to mean six or more trees that are greater than four inches in diameter as measured eighteen inches above the ground. 2.2 Undeveloped property. Undeveloped property shall be deemed to mean any parcel of property large enough to be subdivided into two or more parcels or property upon which no construction, installation or creation of any structure has occurred. SECTION 3. PERMIT REQUIREMENT Removal of any significant stand of trees on any undeveloped property in the City is prohibited without prior approval and issuance of a permit by the City Council. No application fee or permit fee shall be levied against individuals who apply to the City Council for a tree removal. SECTION 4. VIOLATIONS Any person, firm or corporation violating any of the provisions of this Ordinance shall, upon conviction thereof, be fined an amount not to exceed $700.00 or shall be imprisoned for a period not to exceed 90 days or both. SECTION 5. EFFECTIVENESS This Ordinance shall be in full force and effect from and after its publication according to law. Enacted and ordained into an ordinance this 7th day of October, 1997. CITY COUNCIL CITY OF MENDOTA HEIGHTS Charles E. Mertensotto Mayor IF&OWIS Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE AMENDING ORDINANCE NO. 401 The City Council of the City of Mendota Heights does hereby ordain as follows: Section 1. Ordinance No. 401, known and referred to as the "Mendota Heights Zoning Ordinance," is hereby amended in the following respects: The following paragraph is hereby added to section 20 of said ordinance: 20.19 Tree Removal Restrictions The tree removal restrictions as set forth in Ordinance No. of the City Code of Ordinance, "An Ordinance Restricting, Tree Removal," shall apply to all districts within the City. Section 2. This ordinance shall be in full force and effect from and after its publication according to law. Enacted and ordained into an ordinance this 7th day of October, 1997. CITY COUNCIL CITY OF MENDOTA HEIGHTS Charles E. Mertensotto Mayor ATTEST: Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 95- 43 A RESOLUTION ADOPTING A LIMITED TREE REMOVAL MORATORIUM WHEREAS, in the interest of public health, safety and welfare, the City of Mendota Heights desires to prevent the clear cutting of trees from any undeveloped property in the City of Mendota Heights without prior review and consideration by the City Council. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that a limited tree removal moratorium is hereby declared within the City of Mendota Heights to prohibit the removal of any significant stand of trees, defined as six or more trees that are greater than four inches in diameter as measured eighteen inches above the ground, on any undeveloped property without first obtaining a permit from the City Council. BE IT FURTHER RESOLVED that this moratorium is imposed pending the development and adoption of a tree protection ordinance for the City. This moratorium is effective on the date this Resolution is adopted and shall continue in force and effect until March 1, 1996, or until a tree preservation ordinance is adopted, whichever first occurs. BE IT FURTHER RESOLVED that undeveloped property is defined as any property large enough to be subdivided into two (2) or more parcels, or property upon which no construction, installation or creation of any structure has occurred. BE IT FURTHER RESOLVED there will be no application fee or permit fee levied against those who apply to the City Council for a tree removal permit during the duration of this tree removal moratorium. Adopted by the City Council of the City of Mendota Heights this 15th day of August, 1995. CITY COUNCIL CITY OF MENDOTA HEIGHTS By ATTEST: I � I Kathleen M. Swanson, City Clerk Charles E. Mertensotto, Mayor CITY OF MENDOTA HEIGHTS September 10, 1997 TO: Mayor, City Council and City Admulul' 'aw"r: FROM: Paul R. Berg, Building Inspector: exg SUBJECT: Requested Sign Permit at 750 Highway 110, Snyders Restaurant: Sip Art Company, Inc. on behalf of Snyders has submitted an application and drawings for a proposed 22.14 S.F. sign. Council may recall, that the issue of signage on the south side of the Mendota Mall was discussed on December 3, 1996. 1 have included with this memo a copy of the City Council minutes pertaining to signage for the Mendota Mall for City Council review. As part of the minutes on December 3, 1996, Council should note that Mr. Paster proposed letters of 24 inches on a six foot sign band. The sign band exists at 11 feet above grade and the top of the sign would be 13' above grade (see attached south elevation). The proposed Snyders Restaurant sip will contain two rows of letters, each one foot tall with four inches of space between the two rows of sip letters. The proposed length of the sip is nine feet six inches (see attached sip drawing). This will create 22.14 square feet of proposed signage. The proposed signage is to be placed above the south entry to Snyders. Review with the applicant the proposed sign and its location on the south side of the Mendota Mall and provide staff with direction as to whether to issue the requested sign permit. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 Page No. 6 December 3, 1996 Mr. Bellows stated that Mr. Beckman has asked for an extension to the end of January because he understood that was the framework that had been discussed in the past, however extending the review period to February 4 makes a good deal of sense. He was concerned about agreeing to extending the matter beyond February 4 for Council review of interference when it has always been his client's position that that question is within the purview of the FCC. He did state, however, that he would have no problem extending the review to February 20 and will include that provision in his letter to Council. Councilmember Koch moved to approve the letter of request for an extension of the review period and an amendment to the letter to extend the review period to February 20. Councilmember Huber seconded the motion. Councilmember Krebsbach moved to retain Dr. Dubois or an individual with similar credentials for an amount not to exceed $1,500 to review the application with respect to interference. Councilmember Koch seconded the motion. Acting Mayor Smith informed the audience that the matter will be placed on the January 21 Council agenda. Mayor Mertensotto returned to the meeting. MENDOTA MALL SIGNS Council acknowledged a memo from Public Works Director Danielson regarding continued discussion .on a request from Mr. Ed Paster for an amendment to the Mendota Mall sign policy. Mr. Paster informed Council that he believes that the result of the last Council discussion was that Council would take the matter under study and look at the center and the sign band and the rear entrance and raised entry sidewalk at the rear and determine if the sign would be intrusive to the neighborhood. He stated that the development on the South Plaza Drive side of the center is offices, which provide a buffer to the residential district. Mayor Mertensotto informed Mr. Paster that Council does not want to set a precedent, and the Plaza was developed under a PUD which would have to be amended. Public Works Director Danielson stated that the center is a PUD, and there was a sign policy adopted by the city as part of the PUD. Page No. 7 December 3, 1996 He stated that the sign policy would have to be amended to allow Paster Enterprises to install the sign that is being requested. Mayor Mertensotto pointed out that other retailers in the center might decide they also want a sign on the rear of the building. He stated that Council does not want the back of the center to look like the front, although he can understand why the dentist would want a sign on the rear if access to his office is at the rear entry. He pointed out that Snyder's would probably also want a sign on the rear, and asked if Mr. Paster would be willing to limit signage to the dentist and Snyders. Mr. Paster responded he would be willing to limit the signage to just those two and anyone having a primary entrance at the rear, but the others can be addressed as requests arise. He stated that he would like to have Snyders use its rear entry more to relieve some of the parking at the front of the center. He explained that he is proposing letters of 24 inches on a six foot sign band. He pointed out that the_ band already exists, that it is eleven feet off the ground and the sign letters would be 13 feet in the air. He explained that the signs on the front sign band are taller than 24 inches. Councilmember Smith stated that she believes Mr. Paster had mentioned there are four sides to a shopping center and the rear could be considered a front. She stated that she was struck by the trash bins in the back and asked if Mr. Paster has any plans to make the area look like the front. She also asked if the lights at the rear of the building have been increased in wattage, as they seem quite bright. Mr. Paster responded that he has been concerned about the trash bins and has been investigating solutions and has not yet determined one but will continue to explore options. With respect to lighting, he stated that nothing has changed except the rear of the property is now open and there is new blacktop which may be reflecting the lights. There was discussion over ways to shield the lights to keep the lighting from spilling off the property. Councilmember Koch stated that the shopping center lights do not bother her and that she believes that the lighting will make the center more "user friendly" for the senior center residents. She also stated that she would prefer to have a shopping center that has a front and a back. She had no concern over the requested signage and felt that Page No. 8 December 3, 1996 added signage may provide a way of opening the mall up so people will use it more. Mayor Mertensotto asked if the signs can be limited to Snyders and the dentist and if the lights can be turned off at 10:00 p.m. Councilmember Smith stated that Council would be doing two things by approving the request - approving the signs and changing the sign policy. She stated that she would be interested in doing so if there were a way to improve the back to make it more attractive and look more like an entrance site, such as doing something with the trash enclosures. Mr. Paster responded that he cannot categorically say that he can do that but that he will continue to study the problem, as he is not happy with the way the area looks. He explained that he has had several different companies handling the trash in the past but they were damaging the blacktop. He informed Council that he asked the current vendor to paint the containers blue to match the building so that they would be less obtrusive. He stated that he has had enclosures built at other shopping centers but the business owners and truckers did not close the doors and the enclosures became receptacles for the trash. Mayor Mertensotto stated that Council will not condition approval of the sign request to resolution of the trash storage issue but that Council asks that Mr. Paster do whatever he can about the problem. Councilmember Huber moved to amend the Mendota Mall sign policy to allow for a "DENTIST' sign to be placed on the south side of the Mall, on the condition that the sign be limited to the entrance only, that the height of the sign be limited to two feet, that lighting be consistent with the light intensity of the signs at the front of the building and condition that the sign lighting be turned off at 10:00 p.m. Councilmember Smith seconded the motion. Ayes: 5 Nays: 0 CASE NO. 96-33, SBA, INC. Council acknowledged an application from SBA, Inc., for conditional use permit to install PCS communications antennae on the roof of Henry Sibley High School. Council also acknowledged associated staff reports. Representatives of SBA, Sprint, and Faegre and Benson were present for the discussion. 09/08197 MON 09:21 FAX 612 688 2031 s I GN.ART MON 0 9: 4 1 IN m�r� "'m=r= 0A1 CITY OF MENDOTA HEIGHTS MEMO September 11, 1997 TO: Mayor, City Council, and City Admi4w)r FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Park Dedication Fee Increase Proposal Discussion At the August 12, 1997 meeting of the Parks and Recreation Commission, the Commission directed Staff to present to the City Council a revised Park Dedication Policy. The Parks Commission feels that our current exaction of $750 per residential lot is low in comparison to that of other comparable cities. Staff presented the park dedication policies from several other cities in the metro area, and the Commission arrived at a new draft for Mendota Heights after reviewing these policies. Recommendation At the August 12, 1997 meeting of the Parks and Recreation Commission, the Commission voted 6-0 (with Commissioner Kleinglass absent) to recommend that the City Council adopt the attached revised Park Dedication Policy. Council Action The City Council discussed this proposed ordinance at its August 19, 1997 meeting. The Council was concerned about fairness to property owners and the danger of "double - taxation" or "double -exaction." The Council directed Staff to bring this issue back to the September 16, 1997 meeting with a statement of previous practice in the collection of Park Dedication Fees. Previous Practice The City currently collects Park Dedication Fees within the following guidelines: The City does not collect a Park Dedication Fee for development of an undeveloped parcel or redevelopment of an existing parcel from a less intensive to a more intensive use. For example, when George's Golf Tee was redeveloped into an office - warehouse facility, the City did not require any park dedication because the redevelopment did not involve any further subdivision of the property. 2. The City does not collect Park Dedication Fees on lots which have already paid fees, even if the fee paid -was lower than the current fee required. 3. The City does not collect Park Dedication Fees on lots that were platted before a Park Dedication was required. 4. The City usually charges Park Dedication fees only at the time of subdivision, not at the time of building permit issuance. The City charges the same per -lot dedication fee for multi -family and single-family housing. Draft Ordinance Revision In order to be consistent with practices 1-4 above, staff has revised the draft ordinance by making the following language change in Subdivision 2: This paragraph shall apply to all additional lots created through plats or subdivisions. It shall not apply to previouslyeting lots which develop or redevelop without requiring a replat or further subdivision. Thus redevelopment of sites, and development on existing lots would not trigger a Park Dedication. "Per -Lot" vs. "Per -Unit" Fees for Residential Development The attached Draft Ordinance represents a departure from policy #5 above, because multi -family housing would be charged on a per-unit basis rather than a per -lot basis. The Park Commission felt that this was appropriate because presumably a duplex would create twice as many households, or families, in the City as would a single-family home and would therefore place twice the demand on the City park system. Therefore, reasoned the Parks Commission, the duplex should require twice the fee of a single- family home. Under the City's current policy, a new lot for a 75 -unit apartment building would require the same fee as a new lot for a single-family home, even though their impacts on the parks system would presumably differ. effiee, er-.1 tF 1 buildings. 14 shall net apply to r-esi eiAi 1 lot . This paragraph shall apply to all additional lots created through plats or subdivisions. It shall not apply to previouslyeting lots which develop or redevelop without requiring a replat or further subdivision. Thus redevelopment of sites, and development on existing lots would not trigger a Park Dedication. "Per -Lot" vs. "Per -Unit" Fees for Residential Development The attached Draft Ordinance represents a departure from policy #5 above, because multi -family housing would be charged on a per-unit basis rather than a per -lot basis. The Park Commission felt that this was appropriate because presumably a duplex would create twice as many households, or families, in the City as would a single-family home and would therefore place twice the demand on the City park system. Therefore, reasoned the Parks Commission, the duplex should require twice the fee of a single- family home. Under the City's current policy, a new lot for a 75 -unit apartment building would require the same fee as a new lot for a single-family home, even though their impacts on the parks system would presumably differ. Please see the following attached materials: 1. The proposed new Park Dedication Policy, Resolution 97-_ 2. The current Park Dedication Policy, Resolution 91-94 3. A comparison of other cities' Park Dedication Fees 4. Minutes from the August 19, 1997 Council discussion on this subject. Action Required Discuss the attached draft Resolution amending the City's Park Dedication Policy. If the Council wishes to follow the Parks and Recreation Commission's recommendation, they may adopt the attached Resolution. Otherwise, provide direction to Staff accordingly. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA �F RESOLUTION NO. 97 - RESOLUTION AMENDING RESOLUTION 91-94, ESTABLISHING A PARK CONTRIBUTION FORMULA BE IT RESOLVED by the City Council of the City of Mendota Heights that Resolution No. 91-94 be amended in its entirety to read as follows: PARK DEDICATION FEE POLICY Subdivision 1 The City Council recognizes it is essential to the health, safety and welfare of the residents of Mendota Heights that the character and quality of the environment be considered to be of major importance to the planning and development of the City. In this regard, the manner in which land is developed and used is of high priority. The presentation of land for park, playground, and public open space purposes as it relates to the use and development of land for residential, commercial, and industrial purposes is essential to the maintaining of a healthful and desirable environment for all citizens of the City. We must not only provide these amenities for our citizens today, we must also be mindful of our future citizens. It is recognized by the City Council that the demand for park, playground and public open space within a municipality is directly related to the density and intensity of development permitted and allowed within any given area. Urban -type developments mean greater numbers of people and higher demands for park, playground and public open space. To disregard this principle is to inevitably over -tax existing facilities and thus diminish the quality of the environment for all. It is the policy of the City of Mendota Heights that the following standards and guidelines for the dedication of land for park, playground and open space purposes (or cash contributions in lieu of such dedication) in the subdividing and developing of land within the City shall be directly related to the density and intensity of each subdivision and development. Subdivision 2 The owners of land being subdivided shall dedicate to the City a reasonable portion of the land for use as public parks, playgrounds, trails or open space. The reasonable portion shall not be less than 10% of the total land in the proposed subdivision. The City may determine the location and configuration of any land dedicated, taking into consideration the suitability of the land for its intended purpose and future needs of the community for 0 park, playground, trail, or open space property. This payagmph shall apply to all new de ele „+ ede ele + let eembinatiens/Tevisions meaR4 to f edit.,+ do ele ent >effiee, lots, er- ia"str-ial buildings. 14 shall not apply 4-0 family FesidefAial aftfaen4s to > This paragrph shall apply to all additional lots created through plats or subdivisions. It shall not apply to previously existing lots which develop or redevelop without requiring a replat or further subdivision. Subdivision 3 At the City's option, the subdivider shall contribute an amount in cash, in lieu of all or a portion of the land required under subdivision 1, according to the following fee guidelines: Single Family Residential Townhomes/Duplexes/Condos Apartments Office/Industrial Property Commercial Subdivision 4 $1000 per dwelling unit $1000 per dwelling unit $1000 per dwelling unit 10% of current market value of the unimproved land as determined by the County Assessor 10% of current market value of the unimproved land as determined by the County Assessor Prior to the dedication of the required property, the subdivider shall provide the City with an acceptable title opinion or title insurance policy addressed to the City which insures the title and the City's proposed interest in the property. In any dedication of required land, the subdivider must transfer good and marketable title to the City, free and clear of any mortgages, liens, encumbrances or assessments, except easements or minor imperfections of title acceptable to the City. If this land is not formally dedicated to the City with the fmal plat, the subdivider shall record all deeds of conveyance of the property to the City at the same time as the final plat or other appropriate division documents. Subdivision 5 At the City's option, the following properties shall not be accepted for purposes of the owner's compliance with Subdivisions 1 or 2 of this Resolution: a) Land dedicated or obtained as easements for stormwater retention, drainage, roadway and other utility purposes. b) Land which is unusable or of limited use, and c) Land that is protected wetlands/floodplain area. Subdivision 6 Cash contributions for single family residential development will be due and payable at the time of final plat approval by the City. Cash contributions for multi -family residential or commercial, office or industrial development will be due and payable at the time of final plat approval by the City, or at the option of the City, all or a portion of such. Payment may be deferred until building permits are issued at the option of the City.-, Cash contributions for single-family residential developments will be based on the number of new developable lots created and for multi -family residential developments will be based on the number of units included in the complex. Cash contributions for commercial, office and industrial developments will be based on the fair market value of the gross area created as a result of the development. Subdivision 7 Any cash contribution received pursuant to Subdivision 2 of this Section shall be placed in a separate City fund and used only for park, playground, trail or open space purposes. Subdivision 8 The City Council, at its discretion, may waive or reduce the requirements of this Resolution when the subdivision includes a City -assisted development or redevelopment area or achieves some other public purpose and the requirements would create a financial hardship for the project. Adopted by the City Council of the City of Mendota Heights this 16th day of September, 1997. ATTEST: City Clerk SIGN: Mayor Charles E. Mertensotto CITY -OF MENDOTA HEIGHTS Dakota County, Minnesota RESOLUTION NO. 91- 94 RESOLUTION AMENDING RESOLUTION 80-16, ESTABLISHING A PARR CONTRIBUTION FORMULA WHEREAS, pursuant to Minn. Statute, Section 462.358, Subd. 2, and Mendota Heights Subdivision Ordinance, Section 6, the City Council is authorized to require a park contribution for the platting or replatting of land; and WHEREM, said park contribution may be either in the form of a cash contribution or a percentage of the gross area of the plat, whichever is deeT;ed most appropriate by.,, the City Council of the City of Mendota Heights; and WHEREAS, said open -space contributions or cash contributions must be used for the purpose of maintaining and protecting open space or developing existing public open space; and WHERF LS, it is deemed advisable that the cash contribution be based on a standard contribution formula. NOW THEREFORE IT Is HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution No. 80-16 be amended in its entirety; and BE IT FIIRTHER RESOLVED that the following park contribution formula shall apply to all requests for platting, replatting or division of existing lots for which a cash contribution is deemed appropriate by the City Council: a. Property owner or developer shall contribute a minimum of $750 for each residential lot created as a result of plat, replat or lot division approval; and b. Cash contributions in the case of commercial/ industrial plats, replats or lot divisions shall be at least ten (10) percent of fair market value of the gross area created as a result of the plat, replat or lot division; and BE MT FURTHER RESOLVED that the contribution shall be payable upon approval of the plat, replat or lot division or in a manner as outlined in the Subdivision Ordinance. Adopted 'by the City Council of the City of Mendota Heights this 17th day of December, 1991. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: thleen M. Swanson, City Clerk PLEGR0VE,PPRVS&PEC''1' 612 494 645' 1997.07-03 019: S9 #113 F'- s,a, I - PARK DEDICATION SURVEY updated 12(34196 * Approved rates for 1997 COh4ERCIAIJ CITY RESIDENTIAL FEES . INDUSTRIAL, F.r"'ES EAGAN' SF $1,042 per unit 53,200 pe: ac; e 681-4600, Cheryl Dup 51038 per unit plus, 5880 per acre for trail T VQ 57777 per umt fee. Apt 5772 per unit EDEN PRAIRIE= 51;320 per unit 54,500 per acre 949-8440, Marlys INVER GROVE R -1&R 2 $850 per unit P&A, B-1 SI75 per 1,000 sq HEIGHTS R-3 5630 per unit ft gross floor area; B-2,3&4 450-2587, Maris Mayer 5125 per 1,000 Sq ft gross floor area 1-1& I•-2 S7S per 1,000 sq ft Foss floor area PLYMOUTH 51,300 per unlit S4,050 per acre 509-5200, .Mary Bisak ZAlaVIEZE 5900 per unit, plus =5 per 5% of fair market -value, no 985-4600, Judy unit for trams trail fe- BiTRIJ SVU-LE R-1 $585.60 per unit 52,775 per acre - Industrial 895-4505, Terry Schultz R-2 $664 per unit 5.',200 per ace - Commercial MA 5683.55 per unit . R 3B SW.80 per unit BROOKLYI++' PARK SF 5800; TH or Apt. 5600 per 51,800 per acc - Industrial 424-8000, Planning Dept. unit 52,900 per acre - Commercial APPLE VALLEY F-- based on 10% of assessed Fe-- based on 5 % of assessed 431-8800, Randy Johnson land value - currently using land value - currently using S20,004 per are $20,000 per acre MAPLE GROVE 5845 per unit 52775 per are - industrial 494-6200, Patty Ande. son $3,600 per =e - Commercial ASA � GE 5955.33 per unit {sin�e_amiiy) -----..._..�.._. * Approved rates for 1997 Page No. 7 August 19, 1997 Council discussed the proposed setback requirement. It was the consensus to require the use district setback or 30 feet, whichever is greater, plus the height of the tower. Councilmember Krebsbach stated that one topic of discussion at the National League of Cities conference was abandonment of towers. She felt that the language in the draft ordinance requiring an abandonment bond is appropriate. Mayor-Mertensotto stated that the ordinance could either require the abandonment bond or it could state that the tower must be in use and maintained or the land owner must remove it. •, Councilmember Smith stated that there should be some flexibility in the use of the tower, such as co -location or use by another company. It was the consensus to include language to state that a tower must be removed when it in no longer in active use. Councilmember Smith asked if the ordinance should require that operators notify the city when a tower is no longer in use, because without such notification the city would not know when a tower is inactive. Mayor Mertensotto responded that with or without notification, Section 21.6(8)a of the proposed ordinance stipulates that if the use ceases for a period of more than six months, the conditional use automatically terminates. Staff was directed to inform the Planning Commission on Council's comments and let them know what the discussion points were. PARK DEDICATION FEES Council acknowledged a memo from Assistant Hollister regarding proposed revisions to the park dedication policy which have been recommended by the Parks and Recreation Commission. Councilmember Koch asked whether there is any reason, other than that the city's fees are lower than those of other cities surveyed, that the fees should be increased. She pointed out that Mendota Heights taxes are also low. Mayor Mertensotto responded that the proposed increases are primarily to reflect increased demand for funds for park equipment, equipment replacement, etc. He pointed out that as properties develop, there are increased demands on the park sytem. Page No. 8 August 19, 1997 Councilmember Smith felt that a fee of 10% of the market value for r industrial property is excessive. She asked how the market value is determined. Treasurer Shaughnessy responded that the Dakota County Assessor's market value for a property has been used in the past, and this value is probably lower than actual market value. Councilmember Smith asked if the fee should be tied to a building permit, in the case of development of replats. Administrator Batchelder reviewed the language is Subdivision 2 -of the draft policy, which stipulates what type of development activity would be subject to dedication fees. Mayor Mertensotto stated that Council would consider this evening's review of the proposed policy as the first reading to allow property owners to submit written comments prior to the second Council meeting in September. He stated that if no comments are received, the policy will be placed on Council's consent calendar for approval on September 16. Administrator Batchelder stated that in some cases, a parcel could have paid a park dedication in the past and is subsequently redeveloped. He asked if the city would intend to charge a park fee again. He also raised the question of whether the city can charge a park fee again to someone who may have subdivided a parcel in the past but never developed. Treasurer Shaughnessy stated that it has been the practice that, for example, if a parcel was platted as a ten acre lot and the park fee was paid, it was paid on a per parcel basis. If the parcel were to be subsequently split into two five acre parcels for development, a fee would be required for one of the new lots. Councilmember Koch expressed concern the city must be careful about double taxation. Mayor Mertensotto responded that if a new parcel is created, a fee must be paid for that parcel. Staff was directed to give Council a written policy based on past practice and that staff look at prior procedure to determine what should be done in the best interest of the city and in fairness and equitability to the property owners. September 12, 1997 To: Mayor and City Council From: Kevin Batchelder, City Adn�ator Subject: Schedule Joint Workshop for Comprehensive Plan DISCUSSION The City of Mendota Heights entered a contract with McComb Frank Roos and Associates, Inc. to produce a Comprehensive Plan for submission to the Metropolitan Council prior to December 31, 1998. Ms. Meg McMonigal and Mr. Marc Wiegle, of MFR, have begun the initial steps of the project's first phase - Issue Identification. They have been conducting interviews with large landholders, businesses, governmental agencies, neighboring jurisdictions and other interested parties as a prelude to the Initial Workshop that is required by the contract. The initial workshop is intended to allow the consultant to present their fmdings from the interviews, work with the City officials to identify all the important issues that must be addressed with the Comprehensive Plan update, and prioritize these issues. The workshop participants will be the City Council, all the Commissions, city staff and the planners. The goal of the workshop will be to direct the consultant on important issues and priorities so that a strategic approach to the Comprehensive Plan update can be designed. A target date has been established for hosting this Joint Workshop. That date is Tuesday, October 14, 1997 at 7:30 p.m in the City Council chambers. This date coincides with the second Tuesday evening of the month, on the Park Commission's regular meeting date. If City Council concurs with the proposed date for the Joint Workshop, they should pass a motion to direct staff to schedule the workshop and invite the Commission participants. September 12, 1997 To: Mayor and City Council From: Kevin Batchelder, City Administrator Subject: Adjournment to Special Sessions Prior to the regularly scheduled October 7, 1997 City Council meeting, there will be three meetings that City Council members will possibly be attending. These meetings are: 1. Parkview Plaza Dedication - The dedication of the new senior housing facility is scheduled for Thursday, September 25, 1997 at 3 p.m. at the Parkview Plaza facility on South Plaza Drive. 2. Closed Session Council Meeting to Discuss Litigation - To address recent developments in the proceedings of the Beckmann lawsuit, the Council will meet in closed session on Tuesday, September 30, 1997 beginning at 7:00 p.m. Minnesota Statutes allow City Council to meet in closed session to discuss pending or active litigation. 3. Neighborhood Meeting with Bunker Hills - The Council will meet in a neighborhood workshop with residents of the Bunker Hills neighborhood to discuss the proposed street reconstruction project with the City engineers and the residents. This meeting is scheduled for Tuesday, September 30, 1997 beginning at 7:30 p.m. In order to meet in compliance with the Minnesota Open Meeting laws, Council should pass a motion to adjourn to"the senior center dedication ceremony on Thursday, September 25, 1997 at 3 p.m. at the Parkview Plaza facility on South Plaza Drive, with subsequent adjournment to the September 30, 1997 closed session meeting at 7 p.m. at City Hall, to be followed by a special Council workshop with Bunker Hills neighborhood at 7:30 p.m. at City Hall.