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1997-11-04 Council Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA CITY COUNCIL CLOSED SESSION AGENDA NOVEMBER 4, 1997 - 6:45 P.M. 1. Discuss Labor Negotiations CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA CITY COUNCIL AGENDA NOVEMBER 4,1997- 7:30 P.M. 1. Call to Order 2. Roll Call 3. Agenda Adoption 4. Approval of October 21st Minutes. - 5. Consent Calendar a. Acknowledgment of the October 28 Planning Commission Minutes. b. Acknowledgment of the Building Activity Report for October. C. Acknowledge Receipt of Request to Withdraw Permission for a Pet 0 Shop at Mendota Plaza. Approval of Resolution of Support from the City of Mendota Heights v for the Designation of the Mississippi River as an American Heritage River - RESOLUTION NO. 97-75 e. Acknowledgment of the October 14 Comprehensive Plan Workshop Minutes. f. Acknowledge Receipt of Information regarding Annual Insurance Premium. g. Adoption of Resolution Calling for Sale of Improvement Bonds on December 2, 1997 - RESOLUTION NO. 97-76 h. Adoption of Resolution Calling for Bids on the Purchase of $380,000 �. Equipment Certificates of 1997 - RESOLUTION NO. 97-77 74 Management Grganization Joint Powers Agreement .A RL9/l/ IITI/1 A/ A//1 97—M j. Approval of Police Liaison Agreement with Independent School District No. 197 and the Cities of Eagan, Mendota Heights and West St. Paul. Adoption of an Ordinance Prohibiting Parking on the North Side of Enterprise Drive Beginning at the Driveway for Manna Freight, 2440 �L Enterprise Drive and Extending 300 Feet West - ORDINANCE NO. 318 I. Acknowledge Receipt of a Letter from St. Thomas Academy regarding Evaluation and Accreditation Process. M. Acknowledge Receipt of League of Minnesota Cities Membership and Dues Payment. n. Approval of the List of Contractors. o. Approval of the List of Claims. P. Acknowledge Receipt of Information regarding the Disposal of City Equipment - City Hall Mower and Sno-Thrower Surplus. * q. Acknowledge and Accept Employee Retirement Request and Authorization to Begin. the Recruitment Process (Accountant Position). End of Consent Calendar Public Comments VPresentation a. 1997 Audit 8. Unfinished and New Business VaZ Case No. 97-37: LCS Corporation - Variance - RESOLUT/ON NO. 97-78 Discuss Request for Street Lights. l% Discuss MCTO's Request for No Parking on South Plaza Drive Cul -de - Sac - ORDINANCE NO. 319 ro Discuss Police Chief Profile. l le/Discuss League of Minnesota Cities 1998 City Policies. 9. Council Comments 10. Adjourn Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452-1850 with requests. CITY OF MENDOTA HEIGHTS MEMO November 4, 1997 TO: Mayor and City Council FROM: Kevin Batchelder, City Administrator .I SUBJECT: Add On Agenda for November 4 City Council Meeting Two new items have been added to the Consent Calendar, 5p and 5q (*i. One -item -has -been -deleted from the Consent -Calendars 5i-(* *).- It ): It is recommended that Council adopt the revised agenda printed on blue paper. 5i. Approval of Amendment tq the Gun Club Lake Watershed Management Organization Joint Powers Agreement. This item has been removed from the consent calendar to allow more time to research the requirement for ad valorem tax. 5p. Acknowledge Receipt of Information regarding the Disposal cifC� Equipment:: _Gft Hall Mower and Sno-Thrower Surplus. Please see attached memo. 5q. Acknowledge and Accept Employee Retirement Request and Authorization tQ Begin Recruitment Process (Accountant Position). Please see attached memo. KLB:kkb WtW&II&UV 1411/ October 31, 1997 To: Mayor and City Council From: Kevin Batchelder, City Administrator Subject: Closed Council Session to Discuss Labor Negotiations 1 1, At the October 21, 1997 City Council meeting, the Council adjourned to a special closed session meeting at 6:45 p.m. on November 4, 1997 to consider a proposal by the police patrol officers bargaining unit for a new contract. The current contract expires on December 31, 1997. Minnesota Statutes 471.705 allows Council to, by majority vote of the Council, hold a closed -meeting to consider strategy for labor"negotiations—iiicluding-discussions-of labor negotiation proposals. In the meeting, Mr. Kevin Rupp, labor attorney, and myself will present the City Council with the proposal forwarded for our consideration by Roland Miles, Business Agent with Law Enforcement Labor Services, Inc. (LELS). The purpose of this meeting is to discuss strategy for the upcoming bargaining sessions and to provide direction and authorization to the ",City Administrator and Labor Attorney. The meeting begins at 6:45 p.m. in the Large Conference Room and will conclude in time for the regularly scheduled meeting at 7:30 p.m. Attend the Closed Session to discuss the Police Bargaining unit contract proposal and provide direction to staff. Page No. 1 October 21, 1997 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, October 21, 1997 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:30 o'clock p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Huber, Koch, Krebsbach and Smith. AGENDA ADOPTION Councilmember Krebsbach moved adoption of the revised agenda for the meeting. Councilmember-Koch-seconded the -motion. Ayes: Nays: 0 APPROVAL OF MINUTES Councilmember Koch moved approval of the minutes of the October 7, 1997 regular meeting as amended. Councilmember Krebsbach seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Councilmember Koch moved approval of the consent calendar for the meeting, revised to move item p, Ordinance No. 316, to the regular agenda, along with authorization for execution of any necessary documents contained therein. a. Acknowledgement of the October 14 Airport Relations Commission minutes. b. Acknowledgment of the Treasurer's Report for September. c. Acknowledgment of the Fire Department report for September. d. Acknowledge receipt of a report from Police Chief Delmont on the status of the police department communications system. e. Acknowledge receipt of the Dakota County Public Health Plan Update Preliminary Summary. Page No. 2 October 21, 1997 f. Approval of proposed landscape plan for the west end of City Hall to correct a storm water erosion problem and authorization or staff to solicit bids for Spring, 1998 construction. g. Adoption of Resolution No. 97-71, "RESOLUTION ELECTING TO CONTINUE PARTICIPATING IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT (CALENDER YEAR 1998)." h. Authorization to fund the Second Avenue and Roger's Lake area storm sewer improvements from the Storm Sewer Enterprise Fund. i. Approval to cancel the November Parks Commission meeting. Acknowledge and accept letters of retirement from Firefighters Paul Dreelan and Dick Zwirn, effective December 31, 1997, and to express appreciation to the firefighters for their many years of dedicated service. k. Approval of the permanent appointment of Curt Wimpee as Civil Engineer I, effective October 15, 1997. 1. a. Approval to purchase a snow thrower for City Hall. b. Authorization to sell an Airens 5hp self-propelled 21" mower and Airens ST 824 snow thrower through an advertised sealed bid process. m. Adoption of Resolution No. 97-72, "A RESOLUTION APPROVING THREE SIGN VARIANCES AND LANDSCAPE MODIFICATIONS FOR THE NEW DAKOTA BANK AT 1060 DAKOTA DRIVE." n. Authorization for staff to issue permits for two temporary signs to allow United Properties to advertise building space availability in the Mendota Technology Center, as recommended by Code Enforcement Officer Berg. o. Approval of special temporary banner sign permit for the grand opening of SuperAmerica, 1080 Highway 110. Page No. 3 October 21, 1997 p. Acknowledgment of a report and recommendation from Barr Engineering regarding solutions for the drainage problems at 991 Caren Court (Alton Todd property). q. Approval of the List of Claims dated October 21, 1997 and totaling $315,306.06. Councilmember Huber seconded the motion. Ayes: 5 Nays: 0 ORDINANCE NO. 316 Council acknowledged a memo from Public Works Director Danielson regarding requests from residents along Warrior Drive for a no -parking zone along a portion of Warrior Drive. Mr. Flavio Mangini, 1867 Warrior Drive, was present for the -discussion. Mr. Mangini stated that his request is to prohibit student parking on the_west_side_of_Warrior-Drive_to_ease_congestion-and-to-prevent — students from parking in front of mailboxes. If the mailman cannot access the mailboxes, he/she will not deliver the mail. He has contacted school officials and the West St. Paul Police, but the problem persists. His request is to have a "No Parking" sign posted that would be in effect from 8:00 a.m. to noon. Students would still be able to park on the east side where there are no houses. Councilmember Smith empathized with the mail delivery problem but also expressed concern that if the students are not allowed to park on one side of Warrior Drive, they may be driven to park further into side streets of surrounding neighborhoods. After discussing possible time limits for a "No Parking" zone and concerns for the safety of children and school buses in the area, it was the consensus of the Council to post a "No Parking" sign to be in effect on the west side of Warrior Avenue from 7:00 a.m. to 2:00 p.m. year round. Public Works Director Danielson noted complaints received from residents two streets to the south of Warrior Drive. Residents are experiencing traffic problems during ball games and have difficulty accessing Warrior Drive. He recommended that Council authorize a "No Parking" zone to be effective for 30 feet back from the two intersections south of Warrior Drive. The Council reached consensus to post "No Parking" signs at those intersections to prohibit parking 30 feet from the intersection. Ayes: 5 Nays: 0 CASE NO. 97-34 ETTINGER Ayes: 5 Nays: 0 Page No. 4 October 21, 1997 Councilmember Krebsbach moved adoption of Ordinance No. 316, "AN ORDINANCE PROHIBITING PARKING ON THE WEST SIDE OF THE NORTH 600 FEET OF WARRIOR DRIVE AND TO WITHIN 30 FEET OF THE INTERSECTIONS OF HIGH RIDGE CIRCLE AND SIBLEY COURT," as amended to ban parking along the west side of the north 600 feet of Warrior Drive from 7:00 a.m. to 2:00 p.m., Monday through Friday, year round. Councilmember Smith seconded the motion. Council acknowledged an application from Mr. Ron Ettinger for a conditional use permits to allow the replacement of one accessory structure and expansion of a second accessory structure at the Children's Country Day School, 1588 South Victoria Road. Council also acknowledged associated reports from Assistant Hollister and the city planner. Mayor Mertensotto noted that the Planning Commission has recommended that the City Council approve this application with no additional conditions to be incorporated. Mr. Ettinger explained that the accessory structures will be used strictly to relieve storage space in the school and to obscure equipment that is kept outside from view of the neighbors to the south. He informed Council that there will be no expansion in the number of children attending the facility. Councilmember Krebsbach moved to adopt Resolution 97-73, "A RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO REPLACE AN EXISTING ACCESSORY STRUCTURE AND EXPAND ANOTHER EXISTING ACCESSORY STRUCTURE AT 1588 SOUTH VICTORIA ROAD." Councilmember Huber seconded the motion. PET SHOP AT Council acknowledged receipt of an application to locate a pet shop MENDOTA PLAZA of 3,850 square feet at Mendota Plaza. Discussion centered on whether a pet store is an appropriate use in the B-4 zoning district of the shopping center. A pet store is specifically listed under B-3 zoning but not B-2 or B-4. Mayor Mertensotto expressed concern about whether veterinary services would be offered and the need to control humidity and not Page No. 5 October 21, 1997 have a closed ventilating system that would result in mildew and condensation on the ceiling. City Attorney Hart stated that veterinary services would be considered a conditional use within the zoning district. An animal hospital or veterinary clinic is listed as a conditional use in B-2 with conditions of approval stipulated. Since animals would be on-site and would need to be cared for, a finding could be made that the pet shop use is substantially similar and apply the same conditions to address the issues of ventilation, noise, etc. However, this entity would be a retail establishment, and the conditional uses in B-2 are not necessarily incorporated into B-4. Allowing this pet shop is at the discretion of the Council. He recommended that if Council chooses to approve the request, a motion to approve should include a stipulation that no veterinary services will be offered. Mr. Dave Feinwach, General Counsel for Pastor Enterprises, stated that a condition of the_lease would-be for_the_tenant to_comply_with all related zoning restrictions and adherence to all health codes. Any requirement of the state or local government would become an exclusive condition of the lease. The applicant is not planning to have any vet services. The ventilating system concerns are shared by the owner who will insist that no humidity damage be allowed. He noted that a tobacco shop is listed under B-2, whichcreates more humidity than any other retail business. Councilmember Smith asked how disposable waste will be handled and the difference between boarding animals and having them live on-site. Mr. Feinwach stated that the tenant will make special arrangements with the waste hauler for animal waste to be hauled separately. He explained that animals who live on-site are not upset by new surroundings, as with boarded animals. Councilmember Huber requested that the resolution specifically address waste disposal. Mayor Mertensotto requested that the conditional use permit be conditioned to this specific application and to no one else. It was the consensus of the Council to direct the City Attorney to draft a resolution that addresses the issues raised at this meeting for Council approval at the next regular Council meeting. Page No. 6 October 21, 1997 FIRE DEPARTMENT Council acknowledged the request of the Fire Department to RADIO PURCHASE purchase a radio for the new pumper truck. Ayes: 5 Nays: 0 Fire Chief Maczko stated that when the truck was purchased it was decided not to purchase additional equipment with it. Three bids were received for the radio, and the low bidder is Ancom Communications in the amount of $4,876.00. The radio purchase is an unbudgeted item. Mayor Mertensotto asked if the purchase can be made with a transfer from the current budget of the Fire Department. He further noted that the balances of approximately $30,000 in the account for equipment repair and $3,749 in the account for conferences may be two possible sources of revenue for the purchase. Fire Chief Maczko stated that he is not certain what will be needed for equipment repair between now and the end of the year, but he will work with staff to find funding within the current budget. Councilmember Krebsbach moved to award the bid to Ancom Communications and authorize staff to proceed with the radio purchase by transferring funds from the equipment repair and conference call accounts. Councilmember Huber seconded the motion. Fire Chief Maczko reported that Fire Prevention Week was very successful: all of the schools were visited including pre-schools, and there was a good turnout for the Open House. He reminded the audience that the annual dance will be held at the Prom Expo on Saturday, October 25, 1997, and a bonfire on Halloween night. CASE 97-75 Council considered a proposed resolution to the Metropolitan HOFFMAN HOMES Council regarding the Concept Plan by Hoffman Homes. Council also acknowledged a related memo from Administrator Batchelder. Mayor Mertensotto stated that a resolution has been drafted for Council approval, requesting instructions and informational guidelines for a Comprehensive Plan amendment to facilitate the proposed Hoffman Homes residential development. He read the resolution in part. Councilmember Krebsbach moved to approve Resolution No. 97-74, "A RESOLUTION REQUESTING INSTRUCTIONS AND Ayes: 5 Nays: 0 Page No. 7 October 21, 1997 INFORMATIONAL GUIDELINES FOR A COMPREHENSIVE PLAN AMENDMENT TO FACILITATE A PROPOSED RESIDENTIAL HOUSING DEVELOPMENT." Councilmember Smith seconded the motion. Mayor Mertensotto pointed out that although Council has adopted the resolution because of the importance of receiving instructions and guidelines from the Metropolitan Council, Council reserves any judgments about the planning merits of the Hoffman Homes proposed concept plan. RECESS Mayor Mertensotto called a recess at 8:44 p.m. and reconvened the meeting at 8:55 p.m. BUNKER HILLS Mayor Mertensotto declared the public hearing for the Bunker Hills STREET IMPROVEMENTS street improvements reopened at 8:55 p.m. Council acknowledged an updated feasibility report from Engineer -Mogan. - -- Engineer Mogan stated that a number of letters of concern have been received by the City, and he is prepared to address those concerns: 1. The first letter is from the Schusters, 1900 Wachtler Avenue, who are concerned about the location of the realigned street section. Last year at the feasibility hearing testimony was received from the neighborhood about preserving the ambiance and aesthetics of the neighborhood. The plan being presented is one with a narrower street width and a shifted alignment in the street right-of-way to avoid trees and maintain the aesthetics of the neighborhood. At the section in front of their property the alignment shifts four feet to avoid a large oak tree. They have requested that the City reconsider the proposed alignment and put it in the center of the street right-of- way because the tree is not very healthy. Engineer Mogan stated that he does not agree with this change because it would take out several trees. He suggested that the City consult a forester about the final design to determine whether the trees should be saved. Engineer Mogan stated that the second issue raised by the Schusters is to request the City to take less than the proposed 9 feet of street easement in front of their property. The current street width is 20 feet. With curb and gutter, it should be at least 26 feet upon completion. Mrs. Schuster stated that the easement footage the City proposes to use would take six feet off their new concrete driveway. Page No. 8 October 21, 1997 2. Mr. Ben Bayless, 821 Hilltop Road, wrote to question the policy of assessing the project on a per lot basis instead of on the basis of front footage. He also asked if the new road would match the existing grade of his driveway, to which the answer is yes. In regard to assessments on a per lot basis, Engineer Mogan agreed that there is a wide discrepancy in lot sizes. However, City policy has consistently been to assess all new developments on a per lot basis. The reason is that each property owner generates a certain number of vehicle trips on the road regardless of lot size. Another reason is the difficulty of determining exact front footage for corner lots. A property that is valued more on a cul-de-sac would pay less than a corner property, which does not seem fair. Mayor Mertensotto stated that the average increase in the market value of property in other residential street reconstruction projects is 20 to 24 percent. Street reconstruction and replacing open ditches with sewer makes a big difference in property value. There is no better or more equitable way to assess than on a per lot basis. 3. A letter was received from Mr. David Duddleston, 785 Hilltop Court, who supports the project. 4. Mr. John Hagman, 816 Ridge Place, wrote in support of the project and would like a tree removed from the City's right-of-way. 5. Mr. Gelderman, 1812 Valley Curve, sent a letter requesting the City to avoid a large oak tree in front of their property which can be done. Secondly, he noted that the catch basin is at a low point in that area. Engineer Mogan stated that the sewer layout will address that drainage issue. 6. The final letter is from Mr. Chuck McDonald, 816 Hilltop Road, who supports the new street. Engineer Mogan reported that since the last review of this plan, every tree has been inventoried in the entire project, and a solid concept has been developed on how to maintain the aesthetics of the neighborhood without a lot of damage. The City will attempt to widen and improve the street by taking, as much as possible, equal amounts of boulevard on each side, except where there is a reason to make adjustments. The drainage issues of the area will be addressed for current problems and to handle possible future development. The total cost of the project is estimated at $767,000. If the City funds 50 percent, the per lot cost will be approximately $4,600. 0 Page No. 9 October 21, 1997 In Tilsen Highland Heights, there are 122 lots to split the sessment cost. In Bunker Hills, there are 74 assessable lots, and six assessments have been added (assessments to be paid by the city) because there are six through lots in the project area. The average monthly cost over a period of 19 years would be approximately $34.65. The assessment for the first year would be approximately $644.61. The first year's assessment is for 15 months because the assessment is certified in October. The interest rate for the first year would be 8.75 percent. If the assessment is paid in full prior to certification, no interest is charged. Mayor Mertensotto asked for questions and comments from the audience. Responding to a resident question, Engineer Mogan stated that approximately a dozen trees will be removed and that measures will be taken to keep equipment off the root zone of trees that will Mr. Brian Birch, 755 Willow Lane, asked the cost per lineal foot of the new drainage system. Engineer Mogan responded that there are 3,000 feet of storm sewer on this project. The estimated cost is, $155,000, which is approximately $50 per foot. Mr. Birch stated that he has no problems with water and does not need the curb and gutter. There are residents who do not have drainage problems. He suggested that a much shorter, cheaper route would be to have the sewer line cross Dodd Road and go in front of the vet clinic, Tom Thumb, and Fina Oil to dump into Valley Park. Mayor Mertensotto stated that the Council will note Mr. Birch's suggestion and check whether there is another alternative for the storm sewer system route. He noted that the streets in the project are 27 years old., and that this is the next scheduled City street improvement. If the storm sewer is not installed with this project, it will be set further back on the City's schedule of street reconstruction projects. No street reconstruction project has been supported by 100 percent of the affected residents. The Council must act on the support of the majority. The survey that was conducted of the neighborhood indicated that approximately 60 percent of the residents support the project. Mr. Ben Bayless, 821 Hilltop Road, submitted a petition to the Council. He stated that of the 73 households represented, 26 property owners support the full reconstruction project. He noted Page No. 10 October 21, 1997 that the residents on Valley Curve are divided; Hilltop residents prefer Option 3 (bituminous overlay); Wachtler residents are divided; and Willow Lane residents are split 50/50. He stated that in his letter he stated his preference for a bituminous overlay (Option 3) with attention to residents who need help with drainage problems. His main point is that 60 percent of residents on the petition prefer to keep the road as it is, supporting a simple overlay. Councilmember Smith noted the assumption on the part of residents that the cost for bituminous overlay will be approximately $2,400 per household and that the petition states that the residents request the City to assume one-fourth of this cost to reduce the cost to residents. SS - ��� d-� -� �� 1�-­ °-� Councilmember Huber stated that at the last meeting, on a show of hands, approximately 80 percent of those present were in favor of complete reconstruction. One resident stated that those who attended the last meeting were largely in favor of reconstruction (Option 1), which is why more residents in favor of Option 3 are present at this meeting. Mrs. Bev Bayless stated that she conducted the new survey because many of those responding to the City's survey indicated "No Choice." After several meetings and an analysis of the neighborhood, the majority of residents believe the aesthetics can be kept the same and still address drainage issues in the few specific areas where that work is needed. She felt the new petition more accurately reflects neighborhood feeling. Mayor Mertensotto stated that if a simple overlay is done, curb and gutter would not be installed, so nothing would be done to address water problems. Mrs. Bayless suggested that culverts be installed or replaced along Ridge, Willow and Valley Curve. Engineer Mogan responded that while he could give some attention to storm sewer problems, it would not be very effective. He explained that the curb and gutter is an important component of the storm sewer system. Without curb and gutter, a rural section of road should include a ditch to collect water off the road and should include culverts under driveways. Construction of a ditch system to serve areas where storm sewer is needed is not a feasible option. Storm run-off which exceeds the capacity of the catch basins or Page No. 11 October 21, 1997 storm sewer pipes will pond or be conveyed between the curbs within the street. It would be possible to tie an overlay into existing bituminous curb. Mr. Sten Gerfast, 1802 Valley Curve, noted that the 1996 community survey indicated 57 percent of residents support installation of curb and gutter. Mayor Mertensotto cautioned that survey responses depend on how questions are asked and how much information is given to the person being surveyed. He stated that Council is going to find out what residents want and proceed with what is supported by the majority. One resident stated that he signed the petition with reservations because of soil and erosion problems that need to be addressed. Mayor Mertensotto stated that drainage has been the number one problem in the_City_for 30_years. The_Councilds_concerned with preserving the City's housing stock in residential neighborhoods. He invited residents to visit neighborhoods where urban streets have been built and see the difference it has made. Mr. Richard Guiton, 822 Ridge Place, stated that he appreciates what the neighbors have done to uphold the group but wonders how objectively the petition was introduced. The person who came to his house expressed many concerns, but it was a one-way conversation. Mr. Bob Vince, 782 Hilltop Road, stated that three options were presented, and 60 percent have selected Option 3. Mr. Dave Mandt, 825 Ridge Place, stated that he was not surveyed, but that generally, when a survey is taken by advocates, it is not accurate. He suggested that a neutral party take a final survey. Mr. Gerard Jenniges, 800 Ridge Place, stated that if only one overlay is done, nothing will be done about the base of the road underneath. Mayor Mertensotto recommended that the public hearing be closed. He stated that Council has one year to order in a project, although it ties up engineering priorities. Since a petition has been submitted, an affirmative decision of the Council for the project must be on a four-fifths vote. Councilmember Huber moved to close the public hearing at 9:50 p.m. Ayes: 5 Nays: 0 Page No. 12 October 21, 1997 Councilmember Koch seconded the motion. Councilmember Huber stated that when the feasibility study was presented a year ago, he believed that if adjustments were made to the standard street width, residents would support the project. That has been done in the concept design, and the response was positive at the last meeting. The new survey conducted in the neighborhood has caught him off guard, and he is not prepared to react at this meeting. He agreed that it is a lot to ask the Schusters to save the large oak tree in the City right-of-way. The six or seven feet of property the City has proposed taking from the Schusters is in the City right-of- way. Councilmember Krebsbach stated that she would like to clarify that Council has not discussed contributing one quarter of the cost for Option 3. If the curb and gutter is not put in, over time the street will again be in disrepair. It is important for the neighborhood to function with the same standards as the rest of the City which is moving toward installation of curb and gutter. She further requested information on the extent to which the curb and gutter would alleviate the water problems. She also believes the cost is less to residents when assessments are made on a lot -by -lot basis. Councilmember Smith stated that she is not prepared to make a decision tonight, but the discussion this evening certainly raises additional questions. She stated that Council does not wish to force something on the residents but rather that it is Council's responsibility to represent residents. She informed the audience that Council has a balancing act to do and as individuals each of the property owners has a right to speak in the decision making process but there is also a commitment to the neighborhood community as well. She expressed concern about the drainage and well being of the neighborhood. She stated that she needs additional information on how the drainage problems can be solved before making a decision and is open to look at new information but that Council cannot dismiss those who do have drainage problems. Councilmember Koch stated that if every household was contacted, then the survey is indicative of what the majority of residents support. She stated that her concern is also drainage, and she is uncertain if an overlay would be the best option. However, if the majority of the neighborhood prefers an overlay, she would have to support it even though she may prefer not to support it. Page No. 13 October 21, 1997 Mayor Mertensotto stated that the Council represents residents and will do what the majority support. However, the Council also cannot make significant decisions by taking a head count. The Council has the responsibility to consider how long an overlay will last and would not be forthright by only going along with the majority and later finding out that the money was wasted. Councilmember Smith asked if the problems with the road surface are being caused by an inadequate road base. Engineer Mogan responded that the condition of the road is a combination of the fact that the original surface was a two-inch lift of blacktop, which is a minimal thickness. The current street standard is 3.5 inches which adds strength to the surface. However, if 3.5 inches of blacktop are laid on an unacceptable subgrade, it will break up. He would suspect that there are problems with the aggregate base that will not be corrected with an overlay. Mayor Mertenso_tto_directed_that the matter be -put -on -the -agenda -for the second Council meeting in November. At that time the Council will make a decision without a further- public hearing. PROPOSED City Administrator Kevin Batchelder noted the Association of AMM POLICIES Metropolitan Municipalities (AMM) annual policy adoption meeting scheduled for November 13, 1997. Each member City Council will review policies at that meeting. However, prior to that time, each City is to identify the top five priority policies and pass comments on to AMM in the form of a resolution by the November 4 meeting. PCS ANTENNA Mayor Mertensotto expressed concern about the co -location ORDINANCE provision in the proposed ordinance. He would prefer to hold to the proposed tower height of 75 feet and not go beyond that. Collocation will set a precedent for higher towers. It was the consensus of the Council to delete Section 21.6(4)d which addresses the co -location provision.—_ Coun'cilmember Koch noted two items that industry repr se entatives took issuewithrepeatedly: 1) Abandonment Bond (Section 21.6(8); and, 2) provision of a map of all existing towers and antennae of the same provider within a two-mile radius of a proposed site (Section 21.6(8)i.1"0'f e felt there ould be a recourse and Council discretion in a matt emergency.'y� Councilmember Krebsbach noted cities with experience across the country recommended abandonment bonds at the National League of Cities Conference. Page No. 14 October 21, 1997 Mayor Mertensotto stated that if these provisions cause problems, a waiver can be granted. The Council will have discretion to act in any emergency situation. Mayor Mertensotto further noted that the industry has approached the Federal Communications Commission for federal law to take away all local authority regulating these towers.- A number of cities have been sued as a result of local regulating ordinances. Councilmember Smith recalled that industry representatives requested the use of a portable antenna for emergency situations. Mayor Mertensotto stated that if a problem occurs, the Council could grant a variance or grant an alternative method of operation. Councilmember Huber moved to close the moratorium on installation of Cellular/PCS antenna towers in the City and adopt Ordinance No. 317, "AN ORDINANCE AMENDING ORDINANCE NO. 401," with the condition that Section 21.6(4)d be modified to delete reference to co -location. Councilmember Koch seconded the motion. Ayes: 5 Nays: 0 ADJOURN Councilmember Smith moved to adjourn the meeting to executive session to consider a matter of litigation, and to'convene in closed session on November 4, 1997 at 6:45 p.m. to discuss labor negotiations. Councilmember Koch seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 10:20 p.m. Kathleen M. Swanson City Clerk ATTEST: Charles E. Mertensotto Mayor CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PLANNING COMMISSION MINUTES OCTOBER 28, 1997 The regular meeting of the Mendota Heights Planning Commission was held on Tuesday, October 28, 1997, in the Council Chambers at City Hall, 1 101 Victoria Curve. The meeting was called to order at 7:30 p.m. The following members were present: Dwyer, Koll, Friel, Betlej, Lorberbaum, Duggan and Tilsen. Also present were Public Works Director Jim Danielson, Planner Meg McMonigal, Administrative Assistant Patrick Hollister and Senior Secretary Kim Blaeser. APPROVAL OF MINUTES Commissioner Tilsen moved approval of the September 23, 1997 minutes with -corrections. f Commissioner Duggan seconded the motion. AYES: 4 NAYS: 0 ABSTAIN: 3, FRIEL, LORBERBAUM, DUGGAN CASE NO. 97-37: STEFAN, TIM (LCS CORPORATION) VARIANCE Mr. Tim Stefan, representing LCS Corporation, located at 1480 Sibley Memorial Highway, was present to discuss their request for a front yard setback variance of 30 feet which would allow the construction of a 17,080 square foot addition to the existing building. Mr. Stefan clarified that as per the Planner's report, the LCS Corporation is requesting a front yard setback and not a rear yard setback as originally indicated in his letter of intent. He apologized for the confusion. Regarding hardship, Mr. Stefan explained that since LCS ownership of the property, the front yard has flipped from the old Sibley Memorial Highway to the new Highway 13. He further explained that the property is a long triangular parcel and that the property is bound on all sides by public streets which require an unusual amount of building setbacks. He stated that the PLANNING COMMISSION MINUTES - OCTOBER 28, 1997 internal operations require a space depth minimum of 70 feet and that the proposed improvements will provide on site truck maneuvering, additional building screening and expanded parking. Chair Dwyer inquired if trucks currently maneuver off site. Mr. Stefan stated yes and that the proposed changes will create more positive safety conditions. He further stated that additional landscaping is proposed and that there will be some removal of cottonwood trees. He stated that these trees will be replaced. In response to a question from Chair Dwyer, Mr. Jerry Stotz, owner of LCS Corporation, explained that he is desperate for additional space. He stated that if he is unable to expand his building, he will be forced to move his company. He stated that with the addition, he will be adding five or six additional employees, both skilled and unskilled. He explained that his company produces component parts/products and that roughly 60 percent of his business is out-of-state with some international business. Commissioner Tilsen noted his concerns with setting a dangerous precedent in approving a large variance request. He inquired if the highway taking occurred on the side where Mr. Stotz is requesting the variance. Mr. Stotz responded no. Tilsen inquired if Mr. Stotz has researched alternative designs. Mr. Stotz responded yes, and that the proposed addition is being placed in the most logical area of the building where the manufacturing currently takes place. He reminded the Commission that the new Highway 13 is located at the front of his building. Commissioner Tilsen stated that the truck turnaround improvements can be made without the variance request. Tilsen reiterated his concern for approving such a large variance request and the precedent it will establish. Mr. Stotz stated that this company has been in the City for 32 years. He stated that he needs the additional equipment to operate his company. He stated that most properties within the City are not like his property (public streets completely around the property). Tilsen stated that he would like to see alternative designs. Mr. Stefan explained that Mr. Stotz has performed several feasibility studies to determine the most appropriate location for expansion. He stated that the proposed location of the addition meets internal production requirements. He stated that as a result of the feasibility studies, Mr. Stotz has recently acquired property to the south of the current facility for future parking. Mr. Stefan explained that the east side of the building has a very steep grade and that it would be very expensive to construct an addition there. PLANNING COMMISSION MINUTES - OCTOBER 28, 1997 2 Commissioner Duggan stated that there are currently 32 parking spaces and that Mr. Stotz is proposing 36 or 38 proof -of -parking spaces. Duggan inquired if the current spaces are being utilized and if additional employees will create a parking problem. Mr. Stotz responded that the lot is usually 3/4 full. He explained that he currently employees 45 people and that these employees are split into two shifts. He explained that he is aware of employees car pooling. Commissioner Duggan stated that Mr. Stotz is proposing a very small amount of landscaping and that the City's Zoning Ordinance requires a more substantial amount of landscaping than what Mr. Stotz is planning. Commissioner Lorberbaum inquired if the State took land to the east of Mr. Stotz's property. Mr. Stotz responded no. Stotz explained that he had recently purchased land to the south of his property for additional parking. He stated that he did give the City right-of-way for sewer and water. He stated that the land is as how it was bought many years ago. Stotz stated that when the State constructed the new Highway 13, it changed the entire scope of his building. He stated that the new highway was not proposed when he purchased the property 28 years ago. He stated the new highway changed the scope of the building. He informed the Commission that the addition will be the fifth addition in 28 years. Commissioner Lorberbaum inquired about storing of dumpsters. She stated the City's Ordinance requires dumpsters to be stored within the principal structure or within an attached structure. Mr. Stotz stated that the dumpsters have always been outside and that he could build a concrete cover to enclose the dumpster. Commissioner Lorberbaum stated that additional landscape is necessary and that she is concerned with establishing a precedence in approving this large variance request. She inquired if the parking lot will be paved and striped. Mr. Stotz responded yes. Commissioner Betlej inquired why a grading/drainage plan was not submitted. He noted his concern for drainage and how it will be manipulated around the building. Mr. Stefan responded that the drainage will move towards the drainage swale near the Highway 13 right-of-way. He stated that they will work with the City's engineering department. Commissioner Betlej inquired about the building elevations and wondered if the north side of the building will provide a truck unloading dock area. Mr. Stotz responded yes. Betlej inquired if the property to the west and north PLANNING COMMISSION MINUTES - OCTOBER 28, 1997 3 will be sodded. Mr. Stefan responded yes. Betlej stated that he concurs with Commission Tilsen in that the City may be establishing a dangerous precedence if the variance request is approved. He further noted that he believes additional landscaping screening is necessary. In response to a question from Commission Friel, Mr. Stotz stated that the new Highway 13 did not take any of his property. He further explained that the property to the east is vacant (across the street). Stotz explained why he purchased the parcel south of his property. Friel stated that the building cannot be expanded to the east because of the new highway. Mr. Stotz responded yes. In response to a question from Commissioner Koll, Mr. Stotz. explained that LCS represents the last names of three individuals who owned the company before he purchased it. (Lyons, Carter, Swanson). Koll noted her concern for drainage, especially with the addition of more hard surface area. In response to a question from Commissioner Koll, Mr. Stotz stated that there is substantially less traffic on the old State Trunk Highway since the construction of the new highway. Koll noted her concern with aesthetics and the importance of adequate landscaping. Koll stated that she would like to see the company stay a part of Mendota Heights. Commissioner Tilsen inquired about the amount of right-of-way and noted that no easements are included on the map. He stated that fire hydrants are not located on the map. He further added that proper grading/drainage plans have not been submitted. Tilsen asked for clarification regarding the loading docks. Stotz stated that he made a mistake earlier during the meeting and that there are not two loading docks. Commissioner Tilsen stated that Detail Map #3 is incorrect since it states one additional loading dock area. Stotz stated that his intentions are to keep a service door with windows. Tilsen further noted that the grades appear steeper than indicated on the plans. He noted his concerns for drainage. Chair Dwyer opened the meeting to the public. There as no one present to discuss this variance request. PLANNING COMMISSION MINUTES - OCTOBER 28, 1997 4 Commissioner Duggan moved to close the public hearing. Commissioner Koll seconded the motion. AYES: 7 NAYS: 0 Commissioner Koll stated that the Planner has reminded the Commission that the mechanical/utilities units need to be included within the plans. She stated that the Ordinance requires additional screening of these components. Mr. Stefan stated that they have not yet gotten to this point. Mr. Stotz stated that he wanted to get approval of the variance request before he pursued the mechanical location. He stated that he intends to follow all City requirements. Commissioner Koll inquired if additional signs will be placed on the property. Mr. Stotz responded yes, and that he hopes to locate the signs towards the front of his property, near the new truck turnaround. Commissioner Lorberbaum inquired about the proposed landscaping and whether it will create a problem for snow storage. Public Works Director Danielson stated that the landscaping will need to be installed on Mr. Stotz's property and that snow removal is a concern. He stated that the landscaping needs to be at least ten feet from the curb. Commissioner Friel inquired if Mr. Stotz intends to expand his building in another five years. Mr. Stotz responded that the proposed addition is the largest addition he has added to the building. He stated that he does not plan to add to the building in the future. Commissioner Duggan inquired if Mr. Stotz was willing to reduce the building expansion, thus reduce the variance request. Mr. Stotz stated that the proposed building width is necessary to accommodate the very large metal stamping equipment. Commissioner Tilsen moved to recommend that the City Council deny the variance request due to the lack of hardship. Commissioner Friel seconded the motion. Chair Dwyer informed the Commission that due to the unique situation of Mr. Stotz's land, he believes the Council should consider approving Mr. Stotz's request for a variance. PLANNING COMMISSION MINUTES - OCTOBER 28, 7997 5 VOTE ON THE MOTION: AYES: 4 NAYS: 3, KOLL, DWYER, DUGGAN Commissioner Lorberbaum suggested that the applicant prepare revised plans documenting the Commission's concerns regarding drainage, easements, mechanical units and additional landscaping. Mr. Stotz informed the Commission that he had hoped for a better response from the Commission. He stated that his company has been in Mendota Heights for 32 years and that he had hoped for more respect. MISCELLANEOUS Commissioner Tilsen submitted a letter from the Minnesota Historical Society regarding the Augusta Lake area regarding the probability that unreported archaeological properties may be present in the project area. Chair Dwyer requested that staff send a copy of this letter to Hoffman Homes. Commissioner Friel submitted a ruling from the State of Minnesota Court of Appeals concerning an action involving Mr. Jim Riley and himself over a land development proposal Mr. Riley had before the City in 1987. Mr. Riley is once again considering a development in Mendota Heights. Commissioner Friel submitted an article regarding Wireless Facilities Siding. VERBAL REVIEW Public Works Director Danielson gave a brief review of Council action regarding previous planning cases. ADJOURNMENT There being no further business, the Planning Commission adjourned its meeting at 8:32 p.m. Respectfully submitted, Kimberlee K. Blaeser Senior Secretary PLANNING COMMISSION MINUTES - OCTOBER 28, 1997 6 0 MEMO Date: 10-28-97 TO: Mayor, City Council, and City Administrator FROM: Paul R. Berg, Code Enforcement Officer 6P. R , W . SUBJECT: Building Activity Report for October 1997 CURRENT MONTH YEAR TO DATE 97 YEAR TO DATE 96 BUILDING PERMITS: No. Valuation Fee Collected No. Valuation Fee Collected No. Valuation Fee Collected 30.00 43 215.00 30 150.00 Sewer 3 52.50 34 SFD 5 1,107,109.00 8,792.86 24 4,273,967.00 36,174.52 2,711,022.00 21,900.47 APT 0 0 0 0 0 0 c �- ,4,987,281.00 18,998.93 TOWNHOUSE 0 0 0 4 484,606.00 4,703.34 6 716,278.00 6,868.14 CONDO 0 0 0 0 0 0 0 0 0 MISC. 48 389,003.00 5,886.55 345 3,059,532.00 47,221.44 343 3,451,420.00 51,022.63 C/1----------9-----119,061.00 1,613.48 111 15,076,363.00 89,910.79 81 18,499,395.00 91,784.96 -------------------------+------------------------------------+---------------------I=`� �------ Sub Total 62 1,615,173.00 16,292.89 1 484 22,894,468.00 178,010.09 1 444 30,365,396.00 190,575.13 TRADE PERMITS: Plumbing 7 219.00 96 5,263.00 83 11,703.00 Water 6 30.00 43 215.00 30 150.00 Sewer 3 52.50 34 595.00 33 652.00 Heat, AC, & Gas 30 978.00 195 14,247.50 201 37,077.00 -------------------------------------------+------------------------------------+------------------------------------ Sub Total 46 1,279.50 1 368 20,320.50 1 347 49,582.00 Licensing - Contractor's Licenses 11 275.00 1 386 9,650.00 1 367 9,175.00 -------------------------------------------+------------------------------------+------------------------------------ Total 119 1,615,173.00 17,847.39 11238 22,894,468.00 207,980.59 11158 30,365,396.00 249,332.13 NOTE: ALL fee amounts exclude Sac, Wac, and State Surcharge. Amounts shown will reflect only permit, plan check fee, and valuation amounts. CITY OF MENDOTA HEIGHTS MEMO October 30, 1997 TO: Mayor, City Council, and City Administrator FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Withdrawn Request for permission for a pet shop at Mendota Plaza Discussion Staff has received the attached letter indicating that the Zoomania pet shop will not be a tenant of Mendota Plaza. Representatives of Paster Enterprises had met with the City Council at the October 21, 1997 meeting to discuss whether or not a pet shop would be allowed at Mendota Plaza. The Council_ directed the City_ Attorney_to_prepare_a _ Resolution allowing the pet store under specified conditions. Upon receiving the attached letter, Staff informed the City Attorney that this would no longer be necessary. Action Required Acknowledge receipt of the attached letter. UL, I1d; 14 t�HS I tK tN I tKrKIZ)= 014 040 1J177 F. rJG1 qG ��G����/V V • DEVELOPMENT AND MANAGEMENT OF SHOPPING CEN'rFRS 2227 -University Ave. • St. Paul, MK 55 114-1677 •612-GG6-7901 - Fax 612-646- I }R9 Wednesday, October 29, 1997 D CENTRAL PLAZA 45th & Central Ave. N.E. Minneapolis, Minnesota Patrick C. Hollister City of Mendota Heights CRYSTAL. SHOPPING CENTER 1101 Victoria Curve Bass Lake Road & West Broadway Mendota Heights, MN 55118 Crystal. Mitutesota RE: Zoomania Lease at Mendota Plaza DODDWAY SHOPPING CENTER Smith & Dodd Road West St. Paul, Minnesou, Dear Mr. Hollister. MOUNDSVIEW SQUARE I14 &Long Lake Road Mo gest Personal Regards Mounds View. Minnesota , Paster Enterprises NORTHWAY SHOPPING CENTER State Hwy. 23 & Woodland Circle Pines, Minnesota Nicholas F. Reynolds Leasing Representative SIBLEY PLAZA West 7th Street & Davern St. Paul. Minnesota cc: Edward J. Paster - Cheif Executive Officer, Paster Enterprises SOUTHVIEW SHOPPING CEN'T'ER Southview Blvd. & 13th Ave. S South St. Paul, Minnesota TOTAL P.02 Paster Enterprises came to the conclusion that the LEXINGTON PLAZA SHOPPES Zoomania pet store lease will not be completed. Lexington & Larpenteur Roseville, Mittgesot8 Mr. Hollister, we at Paster Enterprises would like to thank you for all the work and help you gave to us. We apreciate your efforts to get us scheduled into the City Council MENDO'rA PLAZA agenda. State Hwy. 110 & Dodd Road Mendota Heights. Minnesota Paster Enterprises is requesting to be removed from the next meeting agenda. Again, thank you for all your help. MOUNDSVIEW SQUARE I14 &Long Lake Road Mo gest Personal Regards Mounds View. Minnesota , Paster Enterprises NORTHWAY SHOPPING CENTER State Hwy. 23 & Woodland Circle Pines, Minnesota Nicholas F. Reynolds Leasing Representative SIBLEY PLAZA West 7th Street & Davern St. Paul. Minnesota cc: Edward J. Paster - Cheif Executive Officer, Paster Enterprises SOUTHVIEW SHOPPING CEN'T'ER Southview Blvd. & 13th Ave. S South St. Paul, Minnesota TOTAL P.02 CITY OF MENDOTA HEIGHTS MEMO October 31, 1997 Mayor, City Council, and City Admin TO: FROM: SUBJECT: Background Patrick C. Hollister, Administrative Assistant American Heritage Rivers Initiative The Metropolitan Council is asking cities along the Mississippi River to support our region's participation in the new federal American Heritage Rivers Initiative. President Clinton will designate ten rivers as American Heritage Rivers. Each designated river will be assigned a federal "river navigator" to work with the community to provide access to the federal agencies and existing programs, and to simplify their delivery. There will be no new regulations or new funding associated-with-designation,—but-designated-rivers-will-receive-focused-federal-support-in - the form of better access to information, tools and resources, including improved priority for federal funds and a streamlined approach to federal regulations. The Metropolitan Council is asking each City along the Mississippi River already participating in the MNRRA program to adopt some version of the attached Resolution to strengthen our region's case for federal designation. Passage of the attached Resolution does not incur any obligation upon the City of Mendota Heights, financial or otherwise. Federal designation could enhance our efforts and those of our neighbors in taking full advantage of the Mississippi River as an amenity for our residents. Please see the following attached items: 1. Draft Resolution 97- : A RESOLUTION OF SUPPORT FROM THE CITY OF MENDOTA HEIGHTS FOR THE DESIGNATION OF THE MISSISSIPPI RIVER AS AN AMERICAN HERITAGE RIVER. 2. Letter about the American Heritage River Initiative from Jim Solem of the Metropolitan Council, with attachments. 3. Resolution of Support adopted on September 2, 1997 by the City of Hastings. Council Action Required If the Council wishes to support the designation of our stretch of the Mississippi River as an American Heritage River, the Council may adopt the attached Resolution 97-_: A RESOLUTION OF SUPPORT FROM THE CITY OF MENDOTA HEIGHTS FOR THE DESIGNATION OF THE MISSISSIPPI RIVER AS AN AMERICAN HERITAGE RIVER. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 97- A RESOLUTION OF SUPPORT FROM THE CITY OF MENDOTA HEIGHTS FOR THE DESIGNATION OF THE MISSISSIPPI RIVER AS AN AMERICAN HERITAGE RIVER. WHEREAS, The American Heritage Rivers Initiative is a new federal effort to support communities in restoring and protecting America's rivers, and has the potential to assist the Twin Cities Metropolitan Area in furthering the collective goals for the improvement of the Mississippi River; and _ WHEREAS, President Clinton will designate ten rivers as Americarr Heritage Rivers, with each designated river assigned a "river navigator" to work with the community to provide access to federal agencies and existing programs to simplify their delivery; and WHEREAS, With the supportof the McKnight Foundation, the Metropolitan Council is taking the lead in preparing a nomination for the designation of the Mississippi River in the Twin Cities Metropolitan Area as a Heritage River; and WHEREAS, A Heritage River designation would be a natural supplement to the inclusion of the stretch of the Mississippi River in the Twin Cities Metropolitan Area in the national park system as the Mississippi River National River and Recreation Area and in the state's Mississippi River Critical Area. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the City supports the Metropolitan Council's efforts to nominate for the designation of the Mississippi River in the Twin Cities Metropolitan Area an American Heritage River. Adopted by the City Council of the City of Mendota Heights this 4th day of November, 1997. ATTEST: By Kathleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor UCT-30 97 16:31 FROM: TO:612 452 8940 PAGE:05/10 itMetropolitan Council Working for the Region, Planning for the Future Environmental Services August 12, 1997 Dear American Heritage Rivers initiative (AHRII, a new federal effort to support communities in restoring and protecting America's rivers, has the potential to assist the Twin Cities in furthering our collective and individual goals for the Mississippi River. Under this program, President Clinton w_ ill designate ten rivers as American Heritage Rivers. Each designated river will be assigned a federal -"river -navigator' -to -work with. the community to provide access to the federal agencies and existing programs, and to simplify their delivery. There -will be -no -- new regulations or new funding associated with designation, but designated rivers will receive focused federal support in the form of better access to information, tools and resources, including improved priority for federal funds and a streamlined approach to federal regulations. With the support of the McKnight Foundation, the Metropolitan Council is taking the lead in pulling together a nomination for designation of the Mississippi River in the metropolitan area as a Heritage River. A Heritage River designation would be a natural adjunct to the inclusion of our stretch of the Mississippi in the national park system as the Mississippi National River and Recreation Area (MNRRA) and in the state's Mississippi River Critical Area. The boundaries for the nomination will be Dayton and Ramsey through Hastings, a length contiguous with the 72 -mile MNRRA corridor. But even if our stretch of the river is not designated, there is much to be gained from participating in the nomination process. Together we can explore local solutions to barriers faced in implementing local river pians and develop collaborative strategies for garnering federal support, as well. Though guidelines have not yet been finalized, we expect nominations will be due in Washington in November. Between now and then, we must collect information about the many projects/activities/plans in the works, condense it into the expected limit of 15 pages, and get community approval and endorsement. This letter asks for your help in the preparation and an indication of your support for the nomination. A steering committee of representatives for local government, environmental groups, industry, neighborhood organizations and charitable agencies is guiding the work of consultant Ellen Brown, who will prepare the nomination. A committee roster is attached. To organize project information for the nomination, we are using principles drawn from the MNRRA Comprehensive Management Plan, which was developed over a four-year period with extensive public involvement. A draft of the principles is also attached. (Copies of the complete MNRRA plan are available from the National Park Service, 290-4160.) 230 East Fifth Street St, Paul, Minnesota 55101-1633 1612) 222.8423 Fax 229-2183 TDD/11Y 229-3760 An EgLxd QPPo unft &nyta,Yer OCT -30 97 16:31 FROM: TO:612 452 0940 PAGE:06/10 I The nomination document itself will consist of two primary parts: 1) a discussion of the various efforts along the river, grouped by theme and supporting the basic principles, including identification of the ways federal agencies might help achieve our local goals; and 2) a set of endorsements from many co-sponsors: government units, neighborhood groups, project organizations, foundations, etc. We hope you will join the American Heritage Rivers Initiative nomination process as a co- sponsor. We will share a draft of the nomination with you in the fall, at which time we'll ask you to formally sign on. In the meantime, to share more information about the American Heritage Rivers Initiative and the nomination process in the Twin Cities and to get your ideas, we will have an open meeting on Wednesday August 20 at 3:30 p.m. at the. Metropolitan Council, Room 1A, 230 East Fifth Street, Saint Paul. Also, as I said before, we believe there is an opportunity to benefit as a community from participating in the nomination process regardless of whether we receive Heritage River designation. To realize this benefit, we anticipate having two meetings of the organizations participating in the nomination: one to discuss how we can collaborate more effectively at the local level; the other to identify creative ways the federal government could advance our local strategies. At this point, we are collecting information to include in the nomination and assessing the extent of interest in co -sponsoring it. Please note your intent to support the nomination on the attached sheet and provide the additional information requested, returning -the form as soon as possible and no later than August 29. You should also know that interest has been expressed by many of the cities and towns along the entire Upper Mississippi in joining together to submit a single nomination for the river from Itasca to St. Louis. The Washington -based non-profit group, American Rivers, is exploring this possibility and, if a joint nomination goes forward, they will coordinate the effort. The nomination we prepare for the Twin Cities metro area could be included as part of a joint nomination. In the meantime, if you have questions or want to talk with someone about AHRI, please contact Linda Henning at Metropolitan Council Environmental Services (602-1279; linda. henning@metc. state. mn. us) or Ellen Brown (225-4104; ellenTbrown@compuserve.com). Thank you. Sincerely, Jim Salem P.S. If you have internet access, you can learn more about the American Heritage Rivers Initiative by visiting the website at www.apa.gov/OWOW/heritage. Enclosures /s9k.ahri.1tr2 OCT -30 97 16:32 FROM: TO:612 452 e940 PAGE:07/10 Proposed principles for AB RI nomination These principles are drawn from the Comprehensive Management Plan for the Mississippi National River and Recreation Area (AINRRA). MNRRA was established as a unit of the National Park Service in 1988. The plan, developed over four years with extensive public input, provides a framework to assist the state of Minnesota and units of local government in the development and implementation of integrated resource management programs and to ensure orderly1mblic and private development in the area. Balance and sustainability in resource protection and use.. Sustainable uses and resource preservation needs will be balanced and integrated, protecting both the working river and the natural riverine system. Land use/landscape character. Land uses and developments will be guided by local plans which, ideally, will emphasize river -related and river -enhancing uses that preserve and restore the natural appearance of shorelines and bluffs, protect habitat and historic areas, connect neighborhoods to the river, and preserve economic resources. a i ation. Recognizing the importance of the working river to the economy of the metropolitan area and the entire upper Midwest, decisions about commercial navigation and facility activity will integrate the needs of industry with the need to protect natural, cultural and economic resources in the corridor and provide for safe commercial and recreational traffic within the limits of river system capacity. Ogen spacelpublic land/trails. Where practical and consistent with local plans, a continuous linear open -space and trail will be provided and sensitive areas acquired, emphasizing resource protection. Overall management wid monitorine. Extensive partnerships and collaborations will leverage local efforts, incentives will encourage cooperation with regional goals, and citizen involvement will build personal commitment to the river. Public use. A broad range of passive and active resource -related activities will -be encouraged on both land and water at levels and locations consistent with resource protection, and will be complemented by interpretive and educational programs. Resource management. A coordinated effort will be made to protect and manage the natural, cultural and economic resources of the river valley including increasing pollution reduction, preserving biological diversity, protecting cultural and economic resources, and facilitating coordinated research. OCT -30 97 16:32 FROM: TO:612 452 8940 PAGE:08/10 AHRI Steering Committee Carolyn Braun, Planner, City of Anoka Molly Grove, Congressman Vento's Office Sandy Butler, Patrick and Aimee Butler Foundation Linda Henning, Director, Office of Customer Relations and Environmental Education, Metropolitan Council David Byfield, Minneapolis Citizens Environmental Advisory Committee JoAnn Kyral, Superintendent, MNRRA Whitney Clark, Executive Director, Friends of the Mississippi Mary Maguire, President, MCNC (Mississippi Corridor Neighborhood Coalition) Tom Cochrane, Mn Agrigrowth Council Dan Ray, Program Officer, The McKnight Foundation Terry Coss, Senior Envl Engineer, NSP Patrick Seeb, President, Saint Paul Riverfront Corporation Will Craig, CURA, University of Minnesota Mike Wozniak, Community Development Director, City of Hastings Errol Edwards, WSCO (West Side Citizens Organization) Russ Eichman, Executive Director, Upper Mississippi Waterway Association Staff: Ellen Brown 874 Fairmount Avenue Saint Paul MN 55105 225-4104 225-4369 fax ellentbrown@compuserve.com compuserve.com OCT -30 97 16:32 FROM: TO:612 452 8940 PRGE:09/10 AMERICAN HERITAGE RIVERS INITLATIVE (AHRI ) (Q and A adapted from Council on Environmental Quality material) Q. What is the American Heritage Rivers initiative? A. President Clinton announced the American Heritage Rivers Initiative in the State of the Union address on February 4, 1997. Nis stated objective is to enhance our citizens' enjoyment of the historic, cultural, recreational, economic and environmental value of the nation's rivers and protect the health of our communities by delivering federal resources more effectively and efficiently. Q. How does a river become an American Heritage River? A_ Communities themselves will nominate their areas to the President. The communities must meet the following criteria: • show broad support for the designation from individuals and organizations along the river • include a range of natural, economic, scenic, historic, cultural and/or recreational features that demonstrate distincrive 4ualities of -America's river"heritage • demonstrate willingness and capability of the parties nominating the river to enter into new, or to continue and expand existing partnership agreements • have a broad plan of action for the river • demonstrate that actions will result in measurable benefits for the river community. Q. What about communities that are not designated? A. All river communities will receive streamlined access to government programs and services via greater coordination among government agencies and better, more timely information. Q. How can members of a community present their views about a potential nomination? A. The nomination process will be fully controlled, discussed and organized at the local level. Communities submitting applications must provide for members of the public to comment on the nomination; such comments could dissuade the community from completing its application. Q. Where is the initiative being managed at tate federal level? A. Through the Council on Environmental Quality. Q. Does Heritage River designation conflict with the Mississippi National River and Recreation Area (MNRRA) designation? A. No, on the contrary, receiving a Heritage River designation would be a complement to MNRRA and will, hopefully, improve the priority for funding MNRRA initiatives. OCT -30 97 16:33 FROM: TO:612 452 8940 PAGE:10/10 WHAT ARE PEOPLE SAYING ABOUT THE AMERICAN HERITAGE RIVERS INITIATIVE? "Tonight I announce that this year I will designate 10 American Heritage Rivers to help communities alongside them revitalize their waterfront and clean up pollution." President Clinton. Stare of the Union address, February 4. 1997 1 cannot overstate the importance of coordination and continuity of effort when focusing on the Mississippi River, The River does not belong to any one community but is a natural and economic resource that benefits all the citizens of the United States. If we are successful in obtaining the American Heritage Rivers designation for the Upper Mississippi it can only act to draw all of our communities together to focus on the improvement to the Mississippi River." Joe Biernat, Vice President, Minneapolis City Council, and Chair, Middle Mississippi River Watershed Management Organization, July 16, 1997 'Ile Mississippi River is Saint Paul's greatest natural resource and restoring our community's relationship to it is central to revitalizing this city. The President's American Heritage Rivers initiative complements our own vision of integrating the city's natural environment, its neighborhoods, and its economy. Federal support through this initiative will do much for the future of our community." Mayor Norm Coleman, Saint Paul, July 1997 "Until latter-day riverfront improvements in many American cities, including Minneapolis and Saint Paul, the rivers on which the cities were founded became back doors, misused and abandoned.... River revitalization will serve generations yet unborn. The president's American Heritage Rivers program is an important focus toward that end." Star Tribune editorial, June 20, 1997 "American Heritage designation could help build upon the current momentum to reinvest in urban riverfronts, clean up pollution, protect sensitive Iands, preserve historic sites, and bring varied interests together toward the common goal of a clean and economically vital Mississippi River.. It also could unite people who enjoy and use the river in different ways—people who often have sparred in the past. " Michael O Keefe, executive vice president, and Dan Ray, program officer, The McKnight Fottndation; Pioneer Press opinion page, June 16, 1997 "[1he ten designated rivers] will serve as models of the most innovative, successful, and sustainable approaches to river restoration and community revitalization across the United States. This is a purely voluntary initiative; it will create no new regulatory requirements for property owners or state and local governments." Kathleen McGinty, Chair, Council on Environmental Quality, testimony before the US House of Representatives, Committee on Resources, July 15, 1997 "The U.S. Conference of Mayors applauds the President for bringing national attention and resources to the creation of preserved environments in urban areas as well as in the remote wildernesses of our nation and redirect resources to help make American Heritage Rivers a reality." U.S. Conference of Mayors, unanimous resolution supporting American Heritage Rivers, June 1997 %OCT -30 97 16:30 FROM: TO:612 452 0940 S•�qmIL Resolution # 9-3-97 Resolution of the City of Hastings Supporting the Nomination of the Mississippi River as a American Heritage River PRGE:04/10 WHEREAS, The American Heritage Rivers Initiative is a new federal effort to support communities in restoring and protecting America's rivers, and has the potential to assist the Twin Cities Metropolitan Area in furthering the collective goals for the improvement of the Mississippi River; and WHEREAS, President Clinton will designate ten rivers as American Heritage Rivers, with each designated river assigned a "river navigator" to work with the community to provide access to federal agencies and existing programs and to simply their delivery; and WHEREAS, With the support of the McKnight Foundation, the Metropolitan Council is taking the lead in preparing a nomination for the designation of the Mississippi River in the Twin Cities Metropolitan Area as a Heritage River; and WHEREAS, A Heritage River designation would be a natural supplement to the inclusion of the stretch of Mississippi River in the Twin Cities Metropolitan Area, in the national park system as the Mississippi River National River and Recreation Area and in the state's Mississippi River Critical Area; and NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL, that the City of Hastings supports the Metropolitan Council's efforts to nominate for the designation of the Mississippi River in the Twin Cities Metropolitan Area an American Heritage River. ADOPTED BY THE HASTINGS CITY COUNCIL THIS 2ND DAY OF SEPTEMBER, 1997 ayes:Counicilmanber Yandrasits, Riveness, Johnson, Simacek, Hicks, Moratzka & Mayor Werne= nays: None Michael D. Wemer Mayor Joice L. Pruitt City Clerk SEAL, CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA COMPREHENSIVE PLAN WORKSHOP NIINUTES OCTOBER 14,1997 The first Workshop for the 1998 revision of the Comprehensive Plan for the City of Mendota Heights was held on Tuesday, October 14, 1997, in the Council Chambers at City Hall, 1101 Victoria Curve. The meeting was called to order at 7:30 PM. The following Councilmembers were present: Mayor Mertensotto, and Councilmembers Smith, Krebsbach, and Huber. Councilmember Koch was excused from the meeting. The following Planning Commissioners were present: Commissioners Lorberbaum, Betlej, Duggan, Dwyer, Koll, and Tilsen. Commissioner_ Friel was excused from.the meeting. T—The-following Parks and.Recreation Commissioners were present:_ Commissioners Libra, Spicer, Damberg, Norton, and Linnell, and Kleinglass. Commissioner Liberacki was _ excused from the meeting. -The following Airport Relations Commissioners were present: -Commissioners Gross, -= Beaty; Stein, May, nand De's Roches. Commissioners Fitzer and Leuman were excused = from the meeting. Also present were City Administrator Kevin Batchelder, Public Works Director Jim Danielson, City Planners Meg McMonigal and Mark Weigel, and Administrative Assistant Patrick C. Hollister.. PURPOSE OF MEETING AND INTRODUCTIONS Administrator Batchelder welcomed all present to the first Comprehensive Planning Workshop and introduced Planner Meg McMonigal. Planner McMonigal said that the purpose of the Workshop was to provide background information for the Comprehensive Plan, to present the results of the interviews with Councilmembers, Commissioners, other jurisdictions and major landowners within the City, to rank the priorities among those issues, and to get feedback from the participants about the level of public involvement necessary in drafting the new Comprehensive Plan. BACKGROUND FOR COMPREHENSIVE PLANNING Planner Wiegel provided background information to the audience on the content and purpose of Comprehensive Plans and the Metropolitan Council requirements for Comprehensive Plans. Planner Wiegel also gave an overview of basic demographic trends in Mendota Heights. INTERVIEW RESULTS Planner McMonigal reviewed the results of the interviews between McCombs Frank Roos and the various stakeholders. Planner McMonigal explained that based upon the interviews MFRA has discerned forty-five issues in the areas of Redevelopment, Land Use, Housing, Transportation, Parks and Trails/Open Space, Utilities/Public Works, Airport Noise, and Administration. The Workshop Participants then broke into small groups and each group prioritized the list of issues. L REVIEW OF OVERALL PRIORITIES . The following top five issues emerged as the highest priorities for the Comprehensive Plan: " 1. Airport Noise: Runway Issues and General Diligence 2. Dodd Road and Highway 110 Intersection . 3. Garron Site/Resurrection Site/Highway 55 Corridor: Air Noise Compatibility Issues for Redevelopment 4. Three -Way Tie: Maintenance of Older Housing Stock Creation of an Economic Development Strategy Preservation of Open Space - NEXT STEPS Planners McMonigal and Wiegel then asked the audience for future direction. In particular, the Planners wanted to know whether or how to schedule neighborhood meetings. The consensus of the group was that the Council and the Commissions should help the Planners to create a draft of the Comprehensive Plan first and then solicit public input. The Planners agreed to create a draft of the Comprehensive Plan and hold another Workshop with the Council and Commissions in March or April of 1998 before holding Town Meetings. ADJOURN The meeting adjourned at 9:45 p.m. yy: CITY OF MENDOTA HEIGHTS MEMO October 30, 1997 TO: Mayor, City Council and City Administrator FROM: Lawrence E. Shaughnessy, Jr., Treasurer A SUBJECT: Information regarding Annual Insurance Premium DISCUSSION On tonight's claim list is our annual insurance premium. The total is slightly less than last year with a considerable increase in property valuations. It had been several years since we looked closely at valuations, and the annual three percent increases were not keeping up with replacement values. For 1998, we have included "open meeting" coverage and declined the Petro Fund coverage. Police liability limits are the same at the statutory $600,000. We understand that the policy will foll.ow the new legislation which increases the limits in the future. Once again, we have also used the $20,000 deductible. Any potential loss due to this high deductible is covered by our general insurance reserve which will exceed $100,000 at year end. ACTION REQUIRED None. This is for Council information only. LES:kkb City of Mendota Heights Premium Summary PREMIUM SUMMARY f Property Values $ 9,063 7,126,673 $ 7,007 9,122,227 Inland Marine 2,039 2,007 Boiler and Machinery 1,605 1,815 Fidelity Bond 841 766 Municipal Liability 41,978 41,005 Automobile Liability 5,254 5,243 Uninsured/Underinsured Motorists 60 62 Physical Damage 4,562 5,162 .Automobile Garagekeepers 209 211 Open Meeting Law 828 809 ... ..... .. ............ .. ---------- - --- ---- -- --- ...... 5 10/28/97 mw\Proposal\MENDOTA2,GPN W.A. LANG CO. CITY OF MENDOTA HEIGHTS October 30, 1997 TO: Mayor, City Council and City Adminilst pdor FROM: Lawrence E. Shaughnessy, Jr., Treasurer SUBJECT: Refunding and Improvement Bonds DISCUSSION At this time, we have three improvements which can be financed. These include: 1. Curley 2. Tilsen 3. Pine Creek The financing includes the unpaid assessments and a portion on General Obligation for Infrastructure Levy. The levy was included in the proposed 1998 Levy Resolution. Also at this time, we can realize savings of about $75,000 by refunding the bonds of 1986 which have interest rates of up to 7.7 percent. The $675,000 issue can be called for prepayment on 2/1/98. The Resolution for the bond sale has been prepared by our Bond Attorneys, Briggs and Morgan. ACTION REQUIRED Adopt Resolution No. 97- , RESOLUTION CALLING FOR SALE OF IMPROVEMENT BONDS ON DECEMBER 2, 1997. LES:kkb EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA HELD: November 4, 1997 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Mendota Heights, Dakota County, Minnesota, was duly held at the City Hall in said City on Tuesday, the 4th day of November, 1997, at o'clock .M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION -PROVIDING -FOR -PUBLIC -SAL OF $1,900,000 GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS OF 1997 BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1. Finding: Amount and 'Purpose. It is hereby found, determined and declared that this City should issue$ 00,000 General Obligation Refunding and Improvement Bonds o" 97 (the "Bonds") to provide funds to redeem on February 1, all of the outstanding General Obligation Improvement Bonds 1986, dated August 1, 1986 of the City, and to provide funds to finance the construction of various improvements within the City. 2. Appointment of Financial Advisor. The City Council does hereby appoint The Shaughnessy Company, in St. Paul, Minnesota, to act as its financial advisor to the City for the sale of the Bonds. 3. Meeting. This Council shall meet at the time and place specified in the form of notice hereinafter contained for the purpose of opening and considering sealed bids for, and awarding the sale of, the Bonds. 4. Notice of Bond Sale. The City Clerk is hereby authorized and directgd to cause notice of the time, place and purpose of said meeting to be published in the official newspaper of the City and in Northwestern Financial Review not less than ten (10) days in advance of date of sale, as provided by law, 367957.1 WG d 18EHE! 1958 'ONAE : t l 'ZS/K: t l 1_6 X '0 1 MU NVOW � SOME WOU j which notice shall be in substantially the form set forth in Exhibit A attached hereto. 5. Official Terms of Bond Sale. The terms and conditions of said Bonds and the sale thereof are fully set forth in the "Official Terms of Bond Sale" attached hereto as Exhibit s and incorporated herein by reference. 6. Official. Statement. The City Clerk and Treasurer and other officers or employees of the City are hereby authorized to participate in the preparation of an official statement for the Bonds with The Shaughnessy Company. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 367957.1 2 H/S d I KUL I 99 'O AE : b I IS/6E: V I L6 X '0 1 (M) NVOM � S00 I H WOU CITY OF MENDOTA HEIGHTS MEMO October 30, 1997 V TO: Mayor, City Council and City Administrator FROM: Lawrence E. Shaughnessy, Jr., Treasurer SUBJECT: Equipment Certificates DISCUSSION In 1996, the City purchased a new fire truck which is to be funded through Equipment Certificates. The billing for the chassis is now in and the final payment will be due in a couple of months. This issue covers the contract cost plus the expense of issue and the estimated first year's interest. The issue will be sold on December 2. ACTION REQUIRED Adopted Resolution No. 97- , CALLING FOR BIDS ON THE PURCHASE OF $380,000 EQUIPMENT CERTIFICATES OF 1997. LES:kkb EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF MENDOTA HEIGHTS, MINNESOTA HELD: November 4, 1997 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Mendota Heights, Dakota County, Minnesota, was duly held at the City Hall in said City on Tuesday, the 4th day of November, 1997, at o'clock _.M. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RE50LUTION PROVIDING F'OR—PUBLIC SATE OF $380,000 GENERAL OBLIGATION EQUIPMENT CERTIFICATES OF 1997 BE IT RESOLVED by the City Council of the City of Mendota Heights, Minnesota, as follows: 1_ Finding; Amount and Purpose. It is hereby found, determined and declared that this City should issue $380,000 General Obligation Equipment Certificates of 1997 (the "Certificates") to provide funds to finance the acenzisition of various capital equipment for the City. 2. Appointment of Financial Advisor. The City Council does hereby appoint The Shaughnessy Company, in St. Paul, Minnesota, to act as its financial advisor to the City for the sale of the Certificates. 3. Meeting. This Council shall meet at the time and place specified in the form of notice hereinafter contained for the purpose of opening and considering sealed bids for, and awarding the sale of, the Certificates. 4. Notice of Sale. The City Clerk is hereby authorized and directed to cause notice of the time, place and purpose of said meeting to be published in the official newspaper of the City and in Northwestern Financial Review not less than ten (10) days in advance of date of sale, as provided by law, which notice shall be in substantially the form set forth in Exhibit A attached hereto. 367963.1 WG l d 18HEL l 958 'ONIH : t I 'ZS/l V: G l 1_6 A '01 MI) NVOEOW � S00IH WOU a 5. Official Terms of Sale. The terms and conditions of said Certificates and the sale thereof are fully set forth in the "Official Terms of Sale" attached hereto as Exhibit B and incorporated herein by reference. 6. Official Statement. The City Clerk and Treasurer and other officers or employees of the City are hereby authorized to participate in the preparation of an official statement for the Certificates with The Shaughnessy Company. The motion for the adoption of the foregoing resolution was duly seconded by member and, after full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. 367963.9 2 33/5 l d 188681 l 958 'M/58 : � I 'ZSAV : G 11_6 :08 '01(M) NVOM � SOO IN8 WOU :"VAIGTAWMV 181911 VVM1:1[CIO t&1 1,04 kyj IC October 30, 1997 - TO: Mayor, City Council and City Admin xstra or FROM: Lawrence E. Shaughnessy, Jr., Treasurer SUBJECT: Police Service Agreement - Independent School No. 197 DISCUSSION For the past two years, we have had an agreement with the Cities of West St. Paul and Eagan to provide a Police Liaison Officer in the high school. The City of West St. Paul has prepared an operating agreement which should be adopted by the parties involved. The cost of the agreement to Mendota Heights for the current school year will be $6,436 which is within the budgeted amount. ACTION REQUIRED Adopt Police Liaison Agreement with Independent School District No. 197 and the Cities of Eagan, Mendota Heights and West St. Paul. LES:kkb October 1, 1997 Mr. Kevin Batchelder City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Kevin, CITY OF WEST ST, PAUL 1616 HUMBOLDT AVE., WEST ST. PAUL, MN 55118-3972 ADMINISTRATION 552-4100 PARKS & RECREATION 552-4150 POLICE 552-4200 FIRE 552-4239 TDD# 552-4222 EMERGENCY 911 As we have discussed briefly, it is my hope that we can develop a School Resources Officer agreement that would extend for two years. I believe that the position has been able to successfully demonstrate its purpose and benefit. I asked our city attorney to prepare a draft agreement for your consideration. Upon review, you will find that there are no changes to our past agreement with the exception of number three which provides language that simply supports past practice. It would be my hope that you would favorably review this draft document. When you have had that opportunity, I will forward an original agreement for appropriate signatures. If you have questions or concerns, please give me a call. truly, Diann R. Krog] City Manager DRK:dkm Enclosure AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER POLICE LIAISON SERVICES AGREEMENT: SCHOOL DISTRICT #197 AND THE CITIES OF EAGAN, MENDOTA HEIGHTS AND WEST ST. PAUL „ THIS AGREEMENT is made and entered into the day and year set forth below by and between the CITY OF WEST ST. PAUL, a Minnesota municipal corporation, [hereinafter "the City"] and SCHOOL DISTRICT NO. 197 AND THE CITIES OF EAGAN, MENDOTA HEIGHTS, all Minnesota municipal corporations. RECITALS WHEREAS, for purposes of this Agreement, the School District's participating secondary schools within the Cities consist of the following schools: Heritage Middle School and Henry Sibley High School. _ WHEREAS, the parties enter into this AGREEMENT pursuant to Minnesota Statutes §124.912 subd. 6. NOW THEREFORE, the parties hereto agree as follows: 1. The City agrees to provide a full time licensed (Police Officer Standards & Training) peace officer to perform an average of 40 hours per week police liaison services during the 1997-98 school year and the 1998-99 school year to the School District's secondary schools for the purposes of assisting in- the. establishment and trained coordination of a cooperative community approach among the School District's schools, students, parents, police and other community resources to address the needs of the students and community members. The City's police liaison services shall include, but are not limited to: a. Prevention of delinquency; b. Protection of life and property; and C. Law enforcement. 2. For the 1997-98 school year, the City of West St. Paul shall be paid the amounts as indicated: School District No. 197 shall pay the amount of $21,525.00, the City of Mendota Heights shall pay $6,436.00 and the City of Eagan shall pay $4,197.00, as and for the City's police liaison services to the School District. 3. For the 1998-99 school year, the City of West St. Paul shall be paid an amount equal to the amount paid in 1997-98, plus an amount equal to the pro rata share of the annual increase in salary and benefit and costs for providing such an officer. Such amounts shall be calculated and reported to the parties to this contract no later than September 1, 1998. Any disagreement with the amounts due shall be made to the City in writing before October 1, 1998. 4. The parties agree and acknowledge that the police officers who are assigned to provide police liaison services in the schools are, and will continue to be, members and employees of the City and its police department. The officers shall operate under the direct administration and supervision of the West St. Paul Police Department but will work in cooperation with school administrators and involved police departments to advance mutually agreed goals of the police departments, schools and students. The officers shall not have disciplinary responsibility or authority within the schools beyond their authority as police officers. 5. The amounts to be paid by the School District, the City of Eagan, and the City of Mendota Heights as specified in paragraphs 2 and 3 herein shall be payable in four equal installments due on November 14, 1997, January 2, 1998, November 13, 1998 and January 4, 1999. This Agreement is effective for the 1997-98 and 1998-99 school years. Upon the expiration of the 1998-99 school year, *tliis Agreement shall automatically terminate. This Agreement dated this day of , 1997. SCHOOL DISTRICT NO. 197: Superintendent Date: CITY OF WEST ST. PAUL: Mayor City Manager Date: Date: CITY OF MENDOTA HEIGHTS Mayor City Clerk Date: Date: CITY OF EAGAN Mayor City Clerk Date: Date: `,G IN EXCel F INDEPENDENT SCHOOL DISTRICT 197 I THE BEST PLACE TO LEARN October 14, 1997 Chief Tom Iago Police Department City of West St. Paul 1616 Humboldt Avenue West St. Paul, MN 55118 Dear Chief Iago: ROBERT J. Nlo`sox, PH. D. SUPERINTENDENT OF SCHOOLS (612) 681-2395 OCT I J 1997 Rec.ently_Lreceived_aletter-from-Dianne_Krogh with_a_draft-o£an_agreement_to_extend_the partnership we have with the City of West St. Paul in funding the police resource officer. I have requested that the Board of Education approve that extension at its next public meeting. In the process of reviewing the merit of this position in the District, I have been reminded about how valuable Officer Dan Weber has been to us during these past two years. I would like you to know that he has provided the highest level of dedication and service to our students and staff. His performance and the benefits of this position have far exceeded our initial expectations. I have personally observed his use of good judgment in deciding how to work with kids and have watched students react to Dan with a high level of respect. He is to be commended for his overall performance in the position, and I would hope that if the agreement is extended two years, his assignment also will be extended in this capacity. On behalf of the principals, we could not be more pleased with Dan's performance in this position. We look forward to continued cooperation with the City J of West St. Paul on this project. Since/rely y Robert . Monson Superintendent of Schools c: Dan Weber Mayor Bisanz West St. Paul City Council - Board of Education DISTRICT OFFICES • 1897 DEL:\WARE AvENuF • tilENDOTA HEIGHTS, MINNESOTA • 5.5118 (612) 681-2300 . FAX (612) 681-9102 • I\TER\ET ADDRESS: 0197supt@informns.k12.mn.us SERVI$,i HAGAN. I: ER Glto 'F. HEIGHTS. LILYDALE. NIENDOTA. MENDOTA HEIGHTS, SUNFISH LAKE. AND WEST ST. PAUL CITY OF MENDOTA HEIGHTS October 31, 1997 TO: Mayor, City Council and City Admoor FROM: James E. Danielson, Public Works Direc SUBJECT Manna Freight "No Parking" Request DISCUSSION: _Manna Freight has been experiencing a problem with semi -trucks parking for long periods in front of their building. Vehicles exiting their parking lot have difficulty seeing around them. Manna Freight has requested that the area in front of their building be posted for "No Parking" to prevent the problem. I would suggest that we consider posting the area for "No Parking" for only a designated period of time to try and "retrain" the semi -trucks drivers to not park there. I would hope that after a six month period, the truck drivers would get the message and be parking somewhere else., .:. ACTION REQUIRED: Review Manna Freight's request and determine a course of action. If Council desires to grant the request, they need to pass a motion adopting ORDINANCE NO. "AN ORDINANCE PROHIBITING PARKING ON THE NORTH SIDE OF ENTERPRISE DRIVE BEGINNING AT THE DRIVEWAY FOR MANNA FREIGHT, 2440 ENTERPRISE DRIVE, AND EXTENDING 300 FEET WEST. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE PROHIBITING PARKING ON THE NORTH SIDE OF ENTERPRISE DRIVE BEGINNING AT THE DRIVEWAY FOR MANNA FREIGHT, 2440 ENTERPRISE DRIVE, AND EXTENDING 300 FEET WEST SECTION 1. No person shall park or leave standing any motor vehicle on the north side of Enterprise Drive beginning at the driveway for Manna Freight, 2440 Enterprise Drive, and extending 300 feet west. SECTION 2. DEFINITIONS _ 2.1 X�L . "Motor Vehicle" shall be deemed to mean any self-propelled vehicle with the exception of buses used for public transportation-."-- ransportation-.r=2.2 2.2 "Person" shall be deemed to mean and include individuals, -partnerships, "':rc` yt== associations or corporations.: • °�. -`-_ " - f :_` ', _ °",,'r SECTION 3. Any person failing to comply with the provisions of this ordinance be guilty of a misdemeanor.,*' --,,-.-,. rv' SECTION 4. This ordinance shall be in full force and effect from after publication' = J, according to law. Enacted and ordained into an ordinance this 4th day of November 1997. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: By Kathleen M. Swanson, City Clerk s L-3. M 0 C O y COtil txj7i w U) b 1-3 En rW M t1J l'J WMj Hw tid C xM H z (7) C)' PV J 1 013— 011-01n'''. L.. � � I I • , 7' •y;I ya+' /- .,., 6� ..•,. �j: •3i •'/ M: � �t •;T, =ny." .. :.. � \ ` `\ ' ( —`,� �•i:•it<"ro.,4t,�',tc�"'...i..�,,','},a''�.`.'�Y'.'�; C. t,• I 1 r 1 i y . {.. .r ENTER P 1 ISE,*• OP 011-50 3 do ' •t'S " �� ' ick. ,�t.^:.r.Lr. .i;-., y;_ N` 9 ' 0\ , O' fit '.7 .� t -----gyp 1 I Mill;1 �CI I 1 I at I 1 t�% >:�I�tio�-�E�;�f.�t`;'•F"Vi�t�,•' ',;`'�y'M 01 1 1 01 1_ 781 I rZ 1 X411 10 I 01( 1 I ` al I tl ,, `t, I '• "t` `'#,> `'y ' s"1 I 1 , Ij 1 I 082-78 11 I 1 , I I , 1 ' , I � I r.l 1 1 013— 011-01n'''. L.. � � I I • , 7' •y;I ya+' /- .,., 6� ..•,. �j: •3i •'/ M: � �t •;T, =ny." .. :.. � \ ` `\ ' ( —`,� �•i:•it<"ro.,4t,�',tc�"'...i..�,,','},a''�.`.'�Y'.'�; C. t,• I 1 r 1 i y . {.. .r ENTER P 1 ISE,*• OP 011-50 3 do ' •t'S " �� ' ick. ,�t.^:.r.Lr. .i;-., y;_ N` 9 ' 0\ , O' fit '.7 .� t �IIIII ,0F(32 Ai1• \iTs+X,• `.�M t�% >:�I�tio�-�E�;�f.�t`;'•F"Vi�t�,•' ',;`'�y'M 1'i,:'•fp•#y�c� -:F. : �'~ ?').,'r•1;M' ., • ,.ii �s a 080 ,, `t, I '• "t` `'#,> `'y ' 'o" to — —r -s' •;:;;— =;.,, MENDOTA:"'»HEIGHTS ROAD — ", j '10 1 , ' .' 1 ]?r•1i,. `1'S}� 2,�,>'� 1Y•�,:1'.Y�`�"/; S'kt',?;ia:�%:i:'L`...'v�•';tr �tY,,•. ", j '10 A N N A FREIGHT SYSTFEMS, INC. October 7, 1997 r Jun Daniels City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 -Dear Jim, As we discussed on the phone today, we are having a problem with trucks parking on the street in front of our building. These trucks are from many different trucking companies loading or unloading at the warehouse down the street. Apparently the drivers feel like it is acceptable to park and go to sleep right in front of our building. We have on many occasions had to wake up the driver to get them to move. They are a nuisance and pose a hazard since drivers leaving our lot can't see around them. I believe the,most simple solution is to have a few "No Parking" signs installed along the front of our bdiMing. This letter is a formal request for the City to do so. Please feel free to contact me anytime if you have any questions or require additional information. Thank you for your attention to this matter. Sin , iv I Alan Weehan President 909 APOLLO ROAD EAGAN, MN 55121 9 (612) 686-0103 • FAX C612) 686-0213 CITY OF MENDOTA HEIGHTS October 31, 1997 To: Mayor and City Council From: Kevin Batchelder, City Administrator Subject: Saint Thomas Academy's Evaluation and Accreditation Process DISCUSSION Attached you will find a letter from Mr. John Greving, Headmaster at St. Thomas Academy, describing an ISACS (Independent Schools Association of the Central States) evaluation and accreditation process. St. Thomas Academy has extended an invitation to myself to meet with _their Local Community_committee_to_help_them with_their_self-study— - process. In particular, this committee is interested in the City of Mendota Heights' relationship with St.. Thomas Academy. I intend to schedule my attendance at one of the suggested times and would appreciate any City Council input. ACTION REQUIRED None. This information is being forwarded to City Council for their acknowledgment. October 8, 1997 Mr. Kevin Batchelder City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Kevin, This school year, Saint Thomas Academy is involved in an ISACS (Independent Schools Association of the Central States) evaluation and accreditation process. Basically, this process is a self -study conducted by Saint Thomas Academy for the purpose of identifying our strengths, weaknesses, and plans/priorities for the future. As part of this process, there are a number of areas which the Academy must study. One of those areas is SaintThomas Academy's relationship with the local community. I have included for your review a copy of pages 27 - 28 of the self -study process book which provides an overview and questions relative to the area of Local Community. The committee on the Local Community will meet November 12 from 8:00 to 9:00 a.m. and on December 3 from 8:00 to 9:00 a.m. I am requesting, if at all possible, that you be present at one of those two meetings to simply share with the committee your insights regarding the city of Mendota Heights and its relationship to Saint Thomas Academy. If you can make one of those two meetings, please contact Ann Girres, Chair of the Steering Committee at 683-1564. In advance, I appreciate you taking the time to be a part of our self -study process. This is a most important study for Saint Thomas Academy, because it will allow us to begin a revised strategic -plan for the -future of our school. Thank you .,ery much. JB G/krn Enclosure cc: - Ann Girres, Steering Committee Chair Wayne Gifford, Local Community Chair _ 949 Mendota Heights Road . Mendota Heights . Minnesota . 55120 . 454-4570 Saint Thomas Academy - preparing young men to succeed in college and in life. ISACS EVALUATION GUIDE, STH ED. II. SCHOOL COMMUNITY OVERVIEW FOCUS In narrative form, the Self -Study Committee on School Community provides in its signed report an overview of the entire school community. Typically, schools assign self -study work in this area to subcommittees: e.g., Admissions/Student Demographics, Alumni/ae Relations/Development, the Parent Community, the Local Community, School Climate, Gender & Diversity Issues. Each subcommittee gathers information, data, and impressions in order to present in narrative form an analysis of its element of the school community (in the typical format of overview, identification of strengths, weaknesses or challenges, and any plans and priorities forthe future). The various subcommittee reports function as subsets of the Self -Study Committee on School Community's overall report, which synthesizes and analyzes the subcommittee findings. In the overall Self -Study Committee on School Community report (or in its subcommittee sections), the following issues should be addressed: 1. Admissions/Student Demographics: An assessment of the composition of the student body, its diversity in backgrounds and abilities and the relationship of that diversity to admissions policies; financial aid; criteria for admission, including standardized test scores; the program for orientation of new students; analysis of attrition as well as enrollment management/retention strategies. 2. Alumni/ae Relations/Development: An assessment of the role of alumni/ae in the continuing life of the school including indication of alumni/ae participation in on-going activities, alumni/ae publications, alumni/ae support of the school, alumni/ae events etc. (One or more alumni/ae should contribute to this narrative.) 3. The Parent Community: A description of the role of parents in the life of the school, the parents association, and the extent to which parent -school communication is effective and parent expectations are being met. (One or more parents should contribute to this narrative.) 4. The Local Community: A description of the school's interaction with the local community and its role in the larger communities it may serve (state, regional, national, or international). 5. School Climate: An analysis of the culture and ethos of the school and its community, its morale and spirit. 6. Gender and DiversityIss s: An analysis of equity issues in terms of staffing, enrollment, compensation, and program as they relate:to gender and diversity matters at the school. .July, 1997 Page 27 ISACS EVALUATION GUIDE, STH ED. IL SCHOOL COMMUNITY (CONT.) RELATED QUESTIONS TOADDRESS (Rather than answering the questions seriatim, a process tending to produce description, ISACS asks self -study committees to use the questions as discussion launching points from which observations and analysis emerge, the preferred content for the se�'-study committee report.) Overall School Commun4: How does the school define its community? What is unique about the school community? Has the nature of the school community changed over the course of the school's history? If so, how? Is the nature of the community changing currently? If so, in what direction? What is the profile of the desired board, faculty, and student body of the school? Admissions/Student Demographics: What are the admissions criteria of the school? Is there an integrated plan for marketing/enrollment/financial aid/retention? Is the admissions process non-discriminatory and in keeping with the school's philosophy? Are prospective parents fully advised of their financial and other obligations? Is there a formal enrollment contract which clearly states parental rights and obligations? Who is responsible for decisions regarding admissions? What types and amounts of scholarships and financial aid are provided? How is financial aid funded? What are the criteria for awarding aid? Who is responsible for decisions regarding financial aid? How does financial aid impact enrollment? Does the school have a marketing plan which takes into account the school's mission and needs, demographics, and long range plan? Is the school forthright in its marketing efforts? Alumni/ae Relations/Develonment: What is the relationship among the various elements of a development program: marketing, public relations, alumni/ae affairs, and strategic planning? How successful are the fund-raising efforts of the school? Does the board direct and share this effort and participate fully in the various campaigns? Does the school take active steps to keep its community informed and to maintain a positive public -relations image? Are appropriate alumni/ae records maintained? Are alumni/ae involved in the life of the school? Does the school have a long range (or strategic) plan, with provision for periodic review and revision? Do the efforts in all of these areas work together for the enhancement of the school? The Parent Community: How and to what extent are parents involved in the school community? What means do parents have to communicate individually and collectively to the school? Are parents represented on the board of trustees? To what extent? The Local Community: What is the role of the school in the local community and the attitude of the local community toward the school? What are the local community resources available, and to what extent are they used by the school? School Climate: What are the factors causing high or low morale? How would one describe the "school spirit"? What impressions does a visitor receive? Is there generally a "good feeling" about the school? What degree of "satisfaction" is evidenced by surveys of constituents? Tulv. 1997 Page 28 CITY OF MENDOTA HEIGHTS MEMO October 31, 1997 TO: Mayor, City Council and City Administrator FROM: Lawrence E. Shaughnessy, Jr., Treasurer SUBJECT: League of Minnesota Cities Membership DISCUSSION The City has long been an active member of the League of Minnesota Cities. We participate in many of the League programs including the Insurance Trust for both General and Workmen's Compensation Insurance. The League is also a valuable resource for information and represents Cities at the Legislature. Dues for the coming year are based on population and reflect a 2 percent increase over 1997. ACTION REQUIRED None: Council should acknowledge membership and dues payment. LES: kkb M*1C League of Minnesota Cities Cities promoting excellence October 6, 1997 TO: FROM: SUBJECT 145 University Avenue West, St. Paul, MN 55103-2044 Phone: (612) 281-1200 - (800) 925-1122 Fax: (612) 281-1299 - TDD (612) 281-1290 Managers, Administrators, ClerQkQs� , j James F. Miller " Executive Director League of Minnesota Cities Fiscal Year 1997-98 Membership Dues It is time once again to review or begin your membership with the League of Minnesota Cities. The Board of Directors recently approved a 2% dues increase, effective September 1, 1997. Although the League's members had authorized up to a 3% increase, the Board felt it important to keep any dues increase below the limit created by levy limits which now affect many cities. The Board has also decided to carefully review its current fund balance policy to determine if it is now sufficient to permit creation of a reserve for unanticipated projects, such as the right of way initiative, which otherwise may necessitate an extraordinary dues increase or a special assessment. " As a member of the League, your city helps to achieve the League's mission: Cities promoting excellence in governance, management and services to citizens. Your city also plays an important role in guiding the League's strategic initiatives, like our recent initiative to preserve municipal authority to manage local public rights of way. As a member, your city also receives important benefits, such as advocacy, education, information, products and services, insurance and consultation. These important League benefits are detailed in the enclosed brochure. On behalf of the Board -and staff, thank you for your continued support of the League. Don't hesitate to call us when we can be of service! Enc. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER League of Minnesota Cities 145 University Avenue West Saint Paul, Minnesota 55103-2044 City: MENDOTA HEIGHTS Population: 10,856 League of Minnesota Cres Cities promoting excellence in governance, management and services to citizens Dues Invoice Effective during 1997-98 CITIES WITH POPULATION OF: 249 OR LESS............................................................................................................................ $228 250-4,999.......................................................................... $79 PLUS 60.47 CENTS PER CAPITA 5,000-9,999.................................................................... $631 PLUS 49.39 CENTS PER CAPITA 10,000-19,999.............................................................$1,365 PLUS 42.05 CENTS PER CAPITA 20,000-49,999............................................................. $4,668 PLUS 25.55 CENTS PER CAPITA 50,000-299,999...........................................................$13,819 PLUS 7.25 CENTS -PER -CAPITA 300,000 AND OVER ............................. ....... $23,294 PLUS 4.10 CENTS PER CAPITA (This schedule adopted June 13, 1996. Total rounded to nearest dollar) For membership dues in the League of Minnesota Cities for the year beginning September 1, 1997. Annual dues for membership in the League of Minnesota Cities includes subscription at $20 each to lVhwesota Cities Pursuant to the disclosure requirements of Minnesota Statutes 1996, Section 6.76, the proportionate amount of 1997/98 dues spent for lobbying purposes is 123%. Payment from Public Funds Authorized by Minn. Stats., Sec. 465.58 $5,930 I declare under the penalties of law that the foregoing account is just and correct and that no part of it has been paid. Dated: September 1, 1997 J es F. Miller Executive Director, League of Minnesota Cities Annual dues for membership in the League of Minnesota Cities include subscriptions to !lfaraesota Chit magazine at $20 per subscription, according to the following schedule: Population group 249 or less 250-4,999 5,000 - 9,999 10,000 - 19,999 20,000 - 49,999 50,000 - 299,999 . 300,000 or more Number of subscriptions 6 11 15 20 25 30 35 For further information on subscriptions contact Jodi Contreras at the League office, (6 12) 215-4030. LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL November 4,1997 Concrete Contractor License Neeck Construction Inc. Slate Trust Gas Piping Contractor License Automatic Garage Door & Fireplace Budget Plumbing Corporation Heights Mechanical Co, Inc. Neil Heating & Air Conditioning, Inc. RVAC Contractor License Cronstroms Heating & Air Conditioning Heights Mechanical Co, Inc. Neil Heating & Air Conditioning, Inc. Nielsen Store Equipment General Contractor License BEI Exterior Maintenance, Inc. Giddings Exteriors Innovative Building Concepts, Inc. Peterson Pools & Spas Inc. Sian Contractor License A LaPointe Sign November 4, 1997 ' TO: Mayor and City Council CLAM LIST SUMMARY_ Total Claims Significant Claims LMCIT insurance renewal MCE® sewer NSP utilities ' Winthrop Weinstine legal svc unusual Claims 69,666 John Dillon I Metzen pros General Safety Fire truck 387,496 65,085 !:r� 69,666 5,070'> 6,802 �= .L4 r 1,557 " 200,500 31 Oc - November 4, 1997 Claims List Dept 1I 15=Engr Dept 50-Road5 , 60 -Utilities Pace 1 ---• Fri 7. AM City of Mendota He. ..s 20 -Police 70 -Parks " ( - 30 -Fire 80 -Planning solys Teruo Check. Number 1 s7- 40 -'CEO 85 -Recycling 27-4305-7-15-00 rt n 0�•7c. "' 90 -Animal Control -- • ---Teruo.-- —--------------'----.._..----------- .---..--------•------------ •--• -•- -- - --i--_•_ _-•-•-- - - - --' -- - 10 Check 48. aO >> _ ...--Totals Number Vendor Name Account Cade Comments Amount 13 `- l A M M Teruo Check Number ---_--6 - reor I 30.00 i6 6 Roache - -ir5-4330-490-60 Darts 160 94 Totals Teruo Check Number 1 -•---------------__--._._._ -•---------------------160:94-------------------_._-.. 9. Flo � Totals Teruo Check Number 6 11 I „o Cemo CI e—c urnber el Teruo Check Number -- -- -7 - --- ----- - --- --- - -'- ' 31 , 1' -- ----- - - - - - - - ---- = I I 7 Arcade bodv Shoo I1,5% _ 2 Airoort Noise Reoort 01-4220-080-80 renewal 495.00 ;7611 530.00 , Totals Teruo Check Number 2 495.00 Ise �10i i•, 5, Totals Tema Check Number 2 Brei 7j Teruo Check Number 3 �r: s' rel 3 I2,;i 3 AT&T 01-4210-030-30 nov Svc i•s 3 AT&T 01-4210-070-70 4th atr 1 14_62 _5r _7 scl 19;-95 ;a9( Totals Teruo Check Number 3 30� 3, (73! eBr no-Check MUM 4 I 27; 4 All Fire Test Inc 01-4335-310-50 anal ipso 44.00 135. Fi`T' I -r c OT-V335=SITe-7w.,nnl-ins 44-.-00 4 All Fire Test Inc 15-4335-310-60 annl inso 43.90 37 3H 3 0` I iii. ISO 401 Y 90 ;n �•••!,- Totals Temo Check Number 4 � .,_�• r - , " ( - 5 Albinson 27-4305-715-00 solys 59.77 s7- 5-A lb i nso 27-4305-7-15-00 rt n 0�•7c. "' -- ----- o. isc 10 48. aO >> _ ...--Totals 'Temo Check--Nl_rrnber•-• ---- 5- ---------------.._-.._--.._.._ -----•-- -------- `- Teruo Check Number ---_--6 - 6 Roache - -ir5-4330-490-60 Darts 160 94 — - --6------------------ •-- ----------------------- -•---------------__--._._._ -•---------------------160:94-------------------_._-.. _ Totals Teruo Check Number 6 Teruo Check Number -- -- -7 - --- ----- - --- --- - -'- .. _ .... - - - - .. - -'- - -- -- ----- - - - - - - - ---- = 7 Arcade bodv Shoo 01-4330-490-50 rors 530.00 / 530.00 , Totals Teruo Check Number 7 �\= 7000 um=MU mAAIwww mp � TeMo Check Number 13_ 1-4415-110-10 nov all . ^~.~_.--_-'-- ^ -- - Totals Tema Check Number 13 --Temo Check - Number-' ---t^ ----------'--'----� 14 alaeser Lanuscaoinq mt-4aau-w5m-ow ''�--- 14 olaeser -- ua �r 120. Owl ~ -----_ - -_-_.-'-- --_ -_+- _---.-- ' ---- -_.'' Totals Tema Check -Number ' - '--��----------'-'--' Tema Check Number 15 Border States Electric snz' 01-4211-300-50 -- real trees -- re svreetj lights ` 570 -mm -- ------- ---ea�'wm-- o5o'mm Fri 7: bd AM City of 0-ersaota Heiahts TernD Check Number 8 Check Number Vendor Name Account Code Comment s Amount Totals Temo Check Number 80 Temo Check Number 10 24 10 B.,r Engineering 27-4220-721-00 re caren court drainane 1,688.38 10 C Totals TerOD Check Number 10 11 Batteries Plus 01-4305-030-30 SDlys 48.63 35 48.63 Totals Tema Check Number 11 j39C �\= 7000 um=MU mAAIwww mp � TeMo Check Number 13_ 1-4415-110-10 nov all . ^~.~_.--_-'-- ^ -- - Totals Tema Check Number 13 --Temo Check - Number-' ---t^ ----------'--'----� 14 alaeser Lanuscaoinq mt-4aau-w5m-ow ''�--- 14 olaeser -- ua �r 120. Owl ~ -----_ - -_-_.-'-- --_ -_+- _---.-- ' ---- -_.'' Totals Tema Check -Number ' - '--��----------'-'--' Tema Check Number 15 Border States Electric snz' 01-4211-300-50 -- real trees -- re svreetj lights ` 570 -mm -- ------- ---ea�'wm-- o5o'mm '1 Oct 7 _ Claims List Fri 7: AM City of Mendota Hei, .s Terno Check Number- 15 --Temo. - - -- - - - --- ----- Check Number Vendor Name Account Code Comments, 15 Totals Terno Check Number 15 a Temp Check. Number 16 i6-F'at r i dk-Brennar: 4`46e --7---r= 0 FZ, s o wrr-1^ �,16 Totals Temo-Check Nnrnber-� ;3. Temo Check Number 17 ie ,;, 17 City of St Raul 27-4460-722-00 inso fee 17 City of St Raul 27-4460-721-00 inso fee t-7-C,it- -of $t-glaa3 0-t- E-' 25 • nsc-fee-mend 17 City of St Raul 01-4305-020-20 crime lab svc Face 3 Amount I=� solys rel tilsens �- a 301. 17 r E - - - -- - iy !' 74.-f 6 I' J; i5 74.66 930.03 1,046.34 93.-06 40.00 Totals Temo Check Number 17 I Jol �IJ7 I emo-Checl;C--NUmber 18 JZ JJ� 6: JAI 18 Cole Sewell & Teresa Garlock 01-4131-020-20 nov prem garlock 72.30 Js Jel :3: _- yt 18 I 72.30 El 1 Totals Temo Check Number 18 ' 1 Jt Terno Check Number 19 —"-C`Qn19r((Fec—44.-53 19 } 44.53 Totals-Terno-Check-Number n Teruo Check Number 20 ;:3 15C,, 20 Contech Const Prod 27-4460-721-00 solys rel tilsens 159.75 _-- LO - --- ---- --- - -.._. -_--- --- - -- -_. -.--- ---- — - - - - - - -- - - --� - - ---- --- - ----- ---159: 75- ---- - - -- - - - --- '. _ Totals Terno Check. Number 20 --Terno-Check -Number - --- - 21 -- -- - -- --- -- - -- -- - - - ... _ - — -- ...-- I ----- - ---- ---- -- - - - --- - - -- - - -- - - 21 Cooy Sales Inc 01-4331-490-10 nov rut cn 5 7. 50 _ --21 Cony Sales -Inc - ...-- - 0Y -43s0 -460-s0 --- - - - - nov rntcn - - - -- ----- 16.40 ---- -- 21 Cooy Sales Inc 21 01-4330-445-40 nov rnten' 16.45 21 Cooy Sales Inc 01-4330-490-50 nov rntcrn' 16.40 21 Coov Sales Inc - 01-4330-490-70 _ - - nov rntcn - - - - -- - - 16.45 - - -- -- 21 Copy Sales Inc 05-4330-490-15 nov rntcn 57.50 21 Cooy Sales Irc 15-4330-490-60 nov mtcnj 16.40 31 Oct R -- Claims List --- 22 Vaoe 4 -- Fri 7:06 AM City of Mendota Heia.,cs 01-4820-020-20 ;3 Tema Check Number 23 122.48 Tema Check Number 21 ___..__101-4620-020-20 '- ----_..___. rtn - - - 1. 189.61cr - emo. 01-4620-020-20 uopraae 1,268.65 - Check 23 Jaynes Danielson 05-4415-105-15 nov allow ' i - Number Vendor- Name Account Code Comments Amount I Tema Check'. Numoer 28 - - - -- -23' — ---- 21 Copy Sales Inc 01-4300-080-80 nov rntcn 16.45 �- 21 Coov Sales Inc 01-4490-109-09 nov rntcri 16.46 1a°+ - ------ - - -- 189-- a: 230.01 J� Totals Tema Check Number 21 - I I — - — - •' Tema Check Number 22 - --22-Dakota Co:=inty-TreaS=Aud-iter--35=4225=00@=00— s 24 John Dillon 01-4222-120-20 ------ Iar -- i =" 24 =o1 Tema Check Number .._.. - ----L7 o a s-femoec rk. um er 22 27 G E Caoitol 01-4820-020-20 ;3 Tema Check Number 23 122.48 27 G E Capitol _ ___..__101-4620-020-20 '- ----_..___. rtn - - - 1. 189.61cr - 27 G E Caoitol 01-4620-020-20 uopraae 1,268.65 _c, 23 Jaynes Danielson 05-4415-105-15 nov allow 120.00 !2't 27 I Tema Check'. Numoer 28 I s - - -- -23' — ---- —1720.-00 c' Totals Tema Check. Number 23 fire trk/chasis/sauirt I 200. 500. 0141 1a°+ a: !'- <�erno Check-Nurciber _- 24 John Dillon 01-4222-120-20 re - yen case 1,556.8437 =" 24 1.556.84 136, ^° Totals Temo Check Number 24 '9) Tema Check Number 25 I 144�,i <zs225-D-JTs 0.-65 Municipal -Bubo y r--4'3 5=0:50-J so-ly I _ 25 30. 65 ^,'r ----Totals-Teriio-Check-Niudber-2� '----�- -- -- ----------------- -- -- Tema Check Number 26 26 Fortis benefits Ins Co 01-4132-031-30 nov prem 166.50 - Totals Terno Check Number 26 1 Tema Check Number .._.. - ----L7 27 G E Caoitol 01-4820-020-20 uoarade 122.48 27 G E Capitol _ ___..__101-4620-020-20 '- ----_..___. rtn - - - 1. 189.61cr - 27 G E Caoitol 01-4620-020-20 uopraae 1,268.65 - 91 - - --- - -------- --- - - -- -- - -- - - - - - _ 221:5 - - Totals Tema Check Number 27 Tema Check'. Numoer 28 28 General Safety 12-4630-000-00 fire trk/chasis/sauirt 200. 500. 0141 31 Oc-, l7 - _ _- ---•- Claims List Pane 5 - Fri 7:.,d AM City of Mendota Hey,,.1ts Teruo Check. Number 2a --Teruo. -- --. . _.._-•-- --- - -•--- ------------•------------------••---- __ ._-- ---- - -------- -- - --- ---- •-•--- ---.__ _ .-- --- - Check :1i Number Vendor Name Account Code Comments Amount 17 2a 200. 500 00 ; f ---Total-s Tenio Chec`k-Ni_TrnSer-2g------'---- ---------------------- J. Teruo Check Number 29 „ 29 Grafix Sh000e _ 2cJ Totals Teruo Check Number 1, s' Teruo C ec urn er 177 173: 30 Grouo Health Inc 1171 fd veh emblem 533.26 l,s _ 'I6 —'rJ33: gib— is 29 79: 05-4131-105-15 nov prem kullander 165.00 .79. I 165.00 Za) !2 1! Totals Teruo Check. Number 30 hall 1291 I Teruo Check. Number 31 130) _a� I3t I I _Greerile`af-1ree'-Svc -4500-05@-50 ree-t.-i-mrrrrngfremova' 1,650:7 •�-h -------- 34 31 ) 1, 6J3s, @. 75 _9-;-TtaTs-Tema-Ch'ecC�Kturnbet 361 371 c1-9! 36l 17oc Teruo Check Number 32 _- 39 Z_i 32 Deanne Gueblaoui 01-4131-110-10 10/21 mto 136.00 141i y Totals Teruo Check. Number 1. 32 -tip —Terno--Check-Number- 33 Huohes & Costello -33 01-4222-120-20 sept s�c . :. Totals Teruo Check. Number 33 — _. Teruo Check Number 34 -- -- 34 Ikon Office -Solutionncn�'rnten--- 34 - Totals Teruo Check Number - - - -34--- - - --- -- - - - Teruo Check Number 35 35 1 A C P 01-4400-020-20 renea+a', 35 Totals Terno Check Number 35 3. 200. 25 8. E3 90. 00 • 90. 0�7 s5i 31 Oc :97 Fri 7: =8 AN - Terno Check Number 36 -Terno. Check Number Vendor Name 36 Karnoa Tire 36 Karnoa Tire - 72 Totals Terno Check Number . Claims List City of Mendota Hei..,,ts Account Cade 01-4330-440-214) 01-4330-440-20 36 Pace 6 Cornrnents Amount tire. 565. 100 s r tires 302. 23 „ Terno Check. Number 37 ` ,37'Paial-Ka15Er 0r--42S8--T5@--3U- ---"--act`s 37 Paul Kaiser 01-4415-030-30 Oct s rw Totals Terno Check Number 37 ----Ternb-'Check Wumber —38--- --- 38 Kat Keys 01-4305-030-30 keys 38 Totals Terno Check. Number 38 16.57 R� 1 - 867.23 t 33: C25Teruo Check Number 39 i 13.{ 6.00 -------- i1' 3 1; 39 -Knox Cc ram'erciaTCredit'Qr1= 3a - 0=5 .1• 16.57 R� 1 - t 33: C25Teruo Check Number 39 i 13.{ 3 ; 3, 39 -Knox Cc ram'erciaTCredit'Qr1= 3a - 0=5 5drys 61 34 7- 1771 3r C. 39 Knox Commercial Credit 15-4330-490-60 solys 25.98 I3EI =a 39 Knox Commercial Credit 08-4335-000-00 solys 17.56 �39� �9-KnoX Comin`ercial-Credit mT=X30=49Q1=T so-lys i3; -- t:==. 39 Knox Commercial Credit 01-4305-0l0-70 solys 54_72 - - 43. Totals Terno Check Number 39 —Terno-Check"Nurnber 40 -- 40 Kiwanis 01-4400-110-10 3rd qtr 40 Totals Terno Check. Number 40 Teruo Check Number 41 -41 Rov Kineslev "' -`-01-4402_030-30-'- ' -"- code bock 41 Totals Terno Check. Number'- -- - - 41 - ----- - ' - - - - - - Teruo Check. Number 42 42 Krechs business Systems 01-4330-490-10 rocs 42 Krechs Business Systems 01-4330-490-10 rocs 84 Totals Temo Check Number 42 i5C 105.00 5, 105. 00 - -- - - 75. 00 - - 75.00 85. 00 53. 25 1x8.25 .--31 Oct i7 Fri 7: �d AM Teruo Check Number 42 - Teruo:Check Number Number Vendor Name Temo Check Nurnber 43 Kustorn Sionals Inc 4a Totals Temo Check Nurnber .r. Terno-Check—Nurnber--- 71 ;5 44 Robert Korar, 44 Totals Teruo Check. Number - . _ _ _ . -Claims List City of Mendota He— cs Account Code 43 01-4330-440-20 43 a4 15-4330-490-60 44 Comments solys I rors lift station Pace 7 Amount 67.48 I,u lc 6-7:48 �'=- ,r ,1(, ,s 16 9'3. 00 99. 00 341 r •,� Teruo Check Number 45 + 396. 00 47 si 46 18 ==! 4� Guy-"Krd'IandeY '— QrT=4424=0d0=5 exo-vel mn 176:80 281 45 Guy Kullander 10-4415-000-00 exo reirnb 22.50 27 1701 45 Guy Kullander 08-4335-000-00 exp reirnb 82.87 I3oi 141.00 4v Guy-•Ku-rrraY,1d•er 017 445Qr-1-0909 exv-rei•mb 62 454.00 45 Guy Kullander 05-4415-105-15 exo reirnb 9.60 T... - 45 Guy Kullander 01-4268-050-50 exo reirnb 39.00 15-4250-060-60 2 mos 97 liab 1,454.00 47'L M C I -T-- rd1-1215_-- 1 1=91 270 I 186.39 38 ;30: Totals Teruo Check. Nurnber 45 1 1391 I-7,. 41 _ Temo Check Number 46 � I /3i 37' 34. �+6-L E-� ert='-075 ov-due 396-0w 411 ,45! __ -- ------ 4el 46 + 396. 00 47 Tota rs-Teruo-Check-Number- 46 18 49t - G Teruo Check Number 47 — s, 47 L M C I T 01-4250-110-10 — liab endorse 141.00 47 L M C I T 01-4250-110-10 liab endorse 454.00 ----- 47-L- M -C I'T ---------- -------01-450-110-10 --- _ --- --2 47 L M C I T 05-4250-105-15 2 mos 97 liab 1.390.00 47 L M C I T 15-4250-060-60 2 mos 97 liab 1,454.00 47'L M C I -T-- rd1-1215_-- - ---10 mos y8 l'iab•- ,3:068.-00 47 L M C I T --- 01-4250-110-10 anal endorse 809.00 329 - - -- - - - .-.. - _ _ — - - - - --------- - - - - 65. 085. 00 - Totals Teruo Check Number 47 Teruo Check hlun'Iber 48 -- -. - - - - - - -- --- - - 48 Lenfer Transmission 01-4330-44141-20 trans rors 1.846.93 48I 1, 846.93 Teruo Totals Teo Check. Number 48 31 Or ?7 --• Claims List Paoe 8 Fri 7:-a AM City of Mendota he..._ cs -'- Terno Check Number 48 Terno. - Check Number Vendor Name Account Code Comments Amount Terno Check Number 49 ----- $ ------•----- -- -- -----•-- 49 Leef Bros 01-4335-310-50 Oct 5vC 14.70�------•----^ • -------- --•--- .- 49 Leef Bros 01-4335-310-70 Oct svc' 14. 70 Terno Check Number 52 52-1'�fac-C•rueeri ' 52 --"Tot-a Ts-Terno Ch`eca:-Number Terno Check Number 53 53 Mc Combs Frank Roos Assoc 53 Totals Temo Check. Number Terno Check. Number--' - ' 54 54 Menards 54 Menards - 108 ---Totals Terno Check Number Terno Check Number 55 55 Metro Area Mor Assn 01-421-135-80 sent svc 5.1.5 01-4305-0J0-50 solus -- 01-4305-050-50 " --- - solys - - -- - - 54 01-4400-110-10 11/16 rnt❑_ l .-°! n 3t� 317. 9e a • ` •:a 1.337.62 337: 6e --.90 X1.35 - 24.25 16.00 bct svc -- -'- 147.70' - 147 ----- 44.10 —Tot als`Temo-Check-'NLirnber -- 4'3 ----- -- --- -- ----- ---- ---- - Temo Check Number 50 J 50 Lincoln Benefit 01-4131-080-20 nov orern 296.17 50 Lincoln Benefit 01-4131-110-10 nov prem 167.5E ------ - --= — 463.73 - --100 — Totals Terno Check Number 50 I ;= Terno Check Number 51 I — J 1-LZI C int-TEiC it YiG 1-G 0 � 25 -1'0-Oj0=J0 nov-svc 1-1 26- - 51 Lucent Technologies 01-4210-070-70 nov svc 11.27 51 Lucent Technologies 15-4210-060-60 nov svc 11.26 153 33.79 = Totals Terno Check Number 51 Terno Check Number 52 52-1'�fac-C•rueeri ' 52 --"Tot-a Ts-Terno Ch`eca:-Number Terno Check Number 53 53 Mc Combs Frank Roos Assoc 53 Totals Temo Check. Number Terno Check. Number--' - ' 54 54 Menards 54 Menards - 108 ---Totals Terno Check Number Terno Check Number 55 55 Metro Area Mor Assn 01-421-135-80 sent svc 5.1.5 01-4305-0J0-50 solus -- 01-4305-050-50 " --- - solys - - -- - - 54 01-4400-110-10 11/16 rnt❑_ l .-°! n 3t� 317. 9e a • ` •:a 1.337.62 337: 6e --.90 X1.35 - 24.25 16.00 - 31 Cc, )7 -- -• - -- -- Claims List ::.3 Tema Check Number 58 Pace 9 -7 _a :�B-Ifi1Y+Yi I+TClttl'�Tl-LZ Fe'YY Fri 7:�d AM City of Mendota Hei- cs 58 Minn Mutual Life Ins 01-4131-110-10 !301 58 Minn Mutual Life Ins 01-4131-0L10-20 Terno Check Number 55 Mutct'al-Lz-fe-I-n 0Y-4.13-1'-050-50 ,3158--M'inri �3z 58 Minn Mutual Life Iris 01-4131-070-70 ---Terno: -- - ------ --- - ------------ ------ ----- - ---- ----. _ ..-._..._ orern 58 Minn Mutual Life Iris Check t: _e - Number Vendor Name Account Code Comment Amount 58 - 55 16.00 � -------------- Totals Tema Check Number ----- 55 59 Minnesota benefit Assn 01-4131-050-50 3 Tema Check Number 56 -'-' 59 Minnesota benefit -Assn+ - "' -'01-4131-110-10 59 Minnesota Benefit Assn 05-4131-105-15 59 Minnesota benefit Assn 15-4131-060-60 413 ,o 56 -Metres CounciTEnviranrne`ritSvc—i5=4448<'06nc=6 cut -sac chow a. 8012 00- , 60 Minnesota Toro Inc 56 Metro Council EnvironmentSvc 15-s615 Oct sac 38.00cr f 56 Metro Council EnvironrnentSvc 15-4449-060-60 swr svc�nov 68,700.00 - SE Metr•o-Caunci �Envi'r'onrnentSvc'—r7-s5 i5 swr-svc=nov �,-7y6_v��c, 224 69.666.100 !'+a Tot�TS'Temo CYec ct-Itrrrrtber� 5 z, L91 Tema Check Number 57 23 S. 03 57 M P G 01-4305-040-40 oerrn forms 162.94 �;cc 57 M P G 01-4305-040-40 disc 3.06cr 7- acs+ — 1��-- 14 159.88 ;_9• 3cr Totals Tema Check. Number 57 I a, nov orern nOv ::.3 Tema Check Number 58 nov -7 _a :�B-Ifi1Y+Yi I+TClttl'�Tl-LZ Fe'YY =�D7� "':,,i 58 Minn Mutual Life Ins 01-4131-110-10 !301 58 Minn Mutual Life Ins 01-4131-0L10-20 nov Mutct'al-Lz-fe-I-n 0Y-4.13-1'-050-50 ,3158--M'inri �3z 58 Minn Mutual Life Iris 01-4131-070-70 orern 58 Minn Mutual Life Ins 01-4131-040-40 --" nov 58--MfnYi Miit"itC1-t1 fe-In 5=413I=1705=15 orern 58 Minn Mutual Life Iris N8-4131-000-00 t: _e - -_-464--- 464 --Totals TotalsTema Check Number 58 Terno _Che-ck`Number- umber-59 59Minnesota benefit Assn 01-2074 --- - --59 Minnesota benefit -•Assn - ----- 01 -4131 -020 -LO 59 Minnesota benefit Assn 01-4131-050-50 59 Minnesota benefit Assn 01-4131-070-70 -'-' 59 Minnesota benefit -Assn+ - "' -'01-4131-110-10 59 Minnesota Benefit Assn 05-4131-105-15 59 Minnesota benefit Assn 15-4131-060-60 413 Totals Tema Check Number 59 Terno Check. Numcer 60 _ 60 Minnesota Toro Inc 01-4330-41j0-70 nov orern nOv orern —IOv-arem— nov prem nov orern — nov-prerm— nov orern C nov orern •• -nov, Orem ------ nov orern nov orern --" nov orern nov orern nov orern carts ter. r 9 . 50 46.55 80 .37: + �r i^9s 'so 5.70 I,^� 16.15 143 ;c. 270. 8b 2.79 286.91 ` _ - -- 32. 24 - - - - -- ; 152. 50 58.33 1,127.85 86. 13 31 Oc 37 Claims List Fri 7: j8 AM City of Mendota Nei-,ts Terno Check Number 60 Terno: - - -- -.—.. - - -----,._..-- ---- - Check Number Vendor Narne Account Code Comments Temp Check Number 61 61 National Bank/Case Credit 01-4530-490-50 Totals Terno Check Number 61 Darts Page 10 Amount '00. 26 53.26 16.92- 46.33 43.63 86.'86-- ;33. 39 395.59 v 11 °f ---- Iii: 't G i- 19� 60 Minnesota Toro Inc 01-43:50-490-70 parts 60 Minnesota Toro Inc 01-4330-490-70 Darts -----'60-Mi C(k' —parts' 60 Minnesota Toro Inc 01-4330-490-70 parts i 60 Minnesota Toro Inc 01-43:50-490-70 parts -,---60-Miinne-s`ata it--ra Tnc r=433U=490=7 0 —Dart -s" 420 -`---Totals--Terno Check-N5Utmber --- 60 -- �`-'---- -- -- Temp Check Number 61 61 National Bank/Case Credit 01-4530-490-50 Totals Terno Check Number 61 Darts Page 10 Amount '00. 26 53.26 16.92- 46.33 43.63 86.'86-- ;33. 39 395.59 v 11 °f ---- Iii: 't G i- 19� 320 2. 605. 86 Totals Terno Check Number 64 29t C(k' 62 Northern 01-4305-070-70 solus 22.24 3'1 62-N"orthern id1=43x5=070=7 —splys —73;-99- 73:99 i� I ' 124 124 96.23 1-5 --d.tarS--i•emo Ch•�c cC-Pficmtser 2 las; 536: ..o: Teruo Check Number 63 _ 63 Northern State Power 01-4212-315-30 nov svc 100.83 17 63 Northern State Power 01-4212-310-50 nov svc 71.66 13, __ 6� Dlbrt'fierri State F'r_wer 0T=421 4 er-7 �io1rsva 71:66 — 1" 63 Northern State Power 15-4212-310-60 nov svc 71.67 'F 63 Northern State Power 01-4212-320-70 nov svc', 59.69 S:F _- 63 -Northern State -Power 15-4L-12-40�t-6+D 63 Northern State Power 01-4211-315-30 nov svc 490.04 kc, 63 Northern State Flower 01-4211-310-50 nov svc 206.58 E3 'Northern State Power- - - -'01-4211-310-70 --- - - - - - nov sic - -- -- _ - - 206.58 _ E3 Northern State Power 15-4211-310-60 nov svc, 206.57 63 Northern State Power 28-4811-000-00 nov svc 519.27 - - ---- 63 Nort hern - St at e -r -ower ----- - --01-421 1-300-50 -- ---- ----- --- - nov svc--- ------------ -- -- - 444.99 -• - - -- • ---• - - -• -- - 756 2.4b4.45 - Totals Ternp Check Number 6� - ---- ---- - -- - - - - -- - - -..._. Terno Check Number 64 64 Northern State Plower 01-4211-420-50 nov svc 339.90 64 Northern State Plower 01-4211-320-70 nov svc ib3.91 64 Northern State Power --- 15-4211-400-60 - - nov-svc --- - - 537.17 64 Northern State Flower 08-4212-000-00 nov svc 15:3. 7E 64 Northern State Power 08-411-000-00 nov svc 1.411.12 320 2. 605. 86 Totals Terno Check Number 64 31 Oc•,. .37 Fri 7:58 AM Teruo Check Number 64 ---------- Check Number Vendor Name Teruo Check Number 65 65 Ohlin Sales 65— Total=_ Temo Check. Number --Teruo-Check-Number - 66 66 P & H Whse Claims List Citv of Mendota Hei, cs Account Code Comments 01-4305-020-20 solys 65 01-4330-490-70 66 Totals Teruo Check Number 66 is r Teruo Check Number 67 67-Perforrnanca 01s-430rA x'20 ��0 67 Tot-al-s-Temo Ch-ecr{-Number --6 Temp Check Number 68 _4, 68 Rete P000ler 01-4500-050-50 -: Totals Temp Check Number 68 -Jfernr3-Check-Number E9— 6]7: ;3LC 69 Rrincioal Mutual 01-2071 -_--------69-Rrincipal-Mutual— ---�dY-4-132-060-20- 69 principal Mutual 01-413:-050-50 69 Rrincioal Mutual 01-4132-070-70 — - E9 Principal-Mi_it�.�aT` -- - ----15-4136-060-60---- 345 nov prem - Totals Teruo Check -Number '-'---'69"-------"'--- Teruo Check. Number 70 ---- nov-orern 70 Ratwik Rozak Berastrorn Malorrev 01-4480-110-10 70 -._ .. . Totals Teruo Check Number 7'd Teruo Check, Number 71 - - - 71 Brad Racan Inc 01-4330-490-70 71 Totals Temo Check. Number 71 solys Raae 11 Amount 25_00 6]7: ;3LC 61.78 --25-.00 an at, J, 790.07 nov prem 790.07 =a: ---- nov-orern i' 1=7 ='- '2a; 21.97 .:o ----- ']O 63. 26 i3r a_ 1 sturno removal 25_00 6]7: ;3LC --25-.00 an at, a5. nov prem 84.70 'C ---- nov-orern 59:7-i -- ---- ='- nov prem 21.97 .:o nov orern 53.91 nov-ore.rrc----•--------•--- --- --- 25.-02cr---•---- -•- ---• -- -•-------- - 195.27 1 sent Svc 150.00 - - - - - -- 150. ON _. tires 484.84 484.84 31 Oct. Claims List Fri 7:58 AM City of Mendota heignts Temo Check Number 71 Temo. - - --- - - -- --- Check Number Vendor Name Account Code Cornrnents Temo Ch(ac!-, Number 72 72 Road Runner 01-44910-110-10 10/14 Slvc - ---72 _---- — - ---- - -1— - Totals Temo Check Number 72 ---Terno 'Check- Nurnber-_----.---73-..---------------- - ---- - -- - - --- -_.-. --- ---.- 73 S E H 01-4220-050-50 traffic count rnsa Pace 12 Amount t - 11.50IS 3 of. 73 �33f- �' 6 •76� Totals Temo Check Number 73 -------- it iTemo - Check Number 74 _ 20 -'---- 74-L E Stiauehrie'ssv -- �1=422N=2'3`- -oct-svc 4- ;_ 74 L E Shaughrlessv m5-4220-132-15 Oct svc 74 L E Shauehnessy 15-4220-132-60 Oct Svc -----I L -E-Sheri cd -Oct-svc-- �.27 74 L E Shaughnessy 21-4220-132-00 Oct svc 74 L E Shaughnessy 03-4220-132-00 Oct svc -74-C-E-ShaVdhrie 6=4 =0 Oct-svc-' _J 518 -�TataIs-i'eni'o Ch'ecR-Niirnber'-T4 - -'-"--- 1 -- Terno Check Number 75 75 Shieley Co 29-4337-000-00 cOrlcrete Totals Tema Check Number 75 Pace 12 Amount t - 11.50IS 3 of. �33f- �' 6 •76� 07 33. 1, 067. 62 I10 20 1, 057. 62 175.55 252.95 --82.60 191.00 211.65 545. 1-5 5,162.50 24_38 -- -- 24.-38--- Terno Check Number - - -76-- 76 Sol_3thview Desion 08-4480-000-00 ch irnor 450.020 76 ' 450.00 Totals Temo Check Number 76 Temo Check Number 77 - 77 State Mutual Ins - --' 01-2'174 -' Oct prem - 143. 11 77 State Mutual Ins 01-2074 nov prem 143.11 154 266.22 Totals Terno Check Number 77 Temo Check Number 78 78 Surl Sales 01-43OS-060-50 clno solys 39. 60 .zo, '-or 31 oct 3•7 - - Claims List Fri 7:58 AM Citv of Mendota Hei-its Terno Check Number 183 Tema. -- -- -- - -- -----....--- ---- Check Number Vendor Name --- ---- -__- Account Code_-- Temo Check Number 84 84 United Wav St Paul 01-2070 a4 Totals Terno Check Number 84 -"'--"'Terno-Check'"Number--' •85 --'—'- --- --- 85 Winthrop & Weinstine 16-4220-120-00 - BSGiiritfi'r-oo � Weiristirie -�G=4� QT-T2�h=0@ 85 Winthrop & Weinstine 16 -4220 -120 -OW 85 Winthrop & Weinstine 27-42L,@-723-00 -- 85-Winthrot &-Weinst-iYie 425 _. Tc�t-a l'sTernp Cli-eck�liririber--' 85 -- Pace 14 Comments Amount nov ccn•,tr ,lul a opus -3tT1­--a ag'-mc-Y,e'trl- auo svc ternoco .ul aug{ torn thumb 538. 84 2-,-551-4-.-V7 2. 8b@. 00 355.5@ —523 ��rtr 6, 8¢1.71 CS p :3 r 3, I10i' 1�r 1V I„ s- �r- •1G ----_-_-___- II', 13' I10' !zoi == 9754387, 496. 15 3s _. Grand Total i MANUAL CHECKS i261 16652' . '1.,249.4b Richard Clausen I Vehicle damage 16653 301.00 Minn Dept Revenue 2nd qtr use tax 6654178 -27 -Donn Anderson exp reimb 16655 73.95 Mike Thompson 16656 5,544.20 State Capitol C U 10/24 Layroll --------16657-2-,479-.45- n nov prem 16658 19.20 Bill Bird I exp reimb 16659 462.19 Dakota Bank betty cash- - -`--- '-7-16660-447 -83 -Office Mail splys 16661 -25.00 Mario Reyes- exp reimb 17.28 PER A j_ roll -- - 66 •164 _ 10:00 57Z1 q 9'3 _ Great West L & A _ ....... .._,pay " 16665 1,043.40 ICMA RT " - - �- •-- -- -• - -'-- -� _-••-16666 -978.00 ---... Minn Mutual 16667 245.00 MSRS - - -._...---16668 ------- -416.40 Dakota.County.- 16669 325.00 Dakota Bank " 16670 48,239.03 Payroll a/c " 73.45 David Odl aug . exp -reimb --- - -- ...-- .- 72,005.19--- G.T. 459,501.34 CITY OF MENDOTA HEIGHTS MEMO November 3, 1997 TO: Mayor, City Council and City Administrator FROM: Kathleen M. Swanson, City Clerk SUBJECT: Disposal of City Equipment - City Hall Mower and Sno-Thrower Surplus On October 21, City Council authorized the sale of a used sno-thrower and mower that were no longer needed at City Hall. An advertisement was placed in the Southwest Review. A bid announcement with description of the two items were distributed to the Police, Public Works -Departments and -at City -Hall. -- In accordance with the advertisement, bids were opened at 10:00 a.m. on November 2. Three bids were received for the sno-thrower with a high bid of $350. Seven bids were submitted for the mower with a high bid of $234. The high bidders have been notified. The bid advertisement requires that the high bidder submit payment to the City Clerk no later than noon, November 5, and that the equipment be removed from City Hall no later than noon, November 7. No action is required. This memo is for information only. November 4, 1997 To: Mayor and City Council From: Kevin Batchelder, City Adminis ator Subject: Accept Resignation of Shirley Shannon, Accountant ! ���Y•�• Attached is a letter of resignation from Shirley Shannon, Accountant. Shirley is retiring after seventeen years of service with the City of Mendota Heights. Shirley has served as the Accountant in Mendota Heights since December 29, 1980. _ As the Accountant, Shirley is responsible for performing all the accounting work at Mendota Heights including financial reporting, payroll, benefits administration, accounts receivable and payable, audit reporting, budgeting and all financial transactions of the City's funds. She has always performed all her duties with diligence and extra effort. In her seventeen years at the City of Mendota Heights, Shirley has been a quiet leader and has set an example for all employees with her outstanding attitude, her willingness to accept new responsibilities and her support of her colleagues. Because of her not so highly visible position, she may not have always gotten the recognition that she deserves for her quiet leadership. Her work was always of the highest quality and was always prepared with diligence. Everyone at City Hall considers her a friend and she will be missed by everyone. We certainly want to wish her well in all her future endeavors. City Council should acknowledge Shirley's contributions over the last seventeen years. In order to fill this important position, City Council should authorize staff to begin the recruitment process immediately. Accept the resignation of Shirley Shannon, effective December 31, 1997 and acknowledge Shirley's contributions over the last seventeen years. City Council should also authorize City staff to begin the recruitment process to fill the upcoming vacancy. CITY OF MENDOTA HEIGHTS MEMO October 30, 1997 TO: Kathleen Swanson City Clerk FROM: Shirley Shannon SUBJECT: Retirement This is to advise you of my intent to retire as of December 31, 1997. At this time I will ha.ve completed seventeen years of service with the City. I have throughly enjoyed those years and will be forever grateful to you, Orvil Johnson and the Council in office in 1980 for allowing me the opportunity. This has not been an easy decision but I feel that it is a wise one. CC: Kevin Batchelder City Administrator Larry Shaughnessy Treasurer CITY OF MENDOTA HEIGHTS MEMO October 30, 1997 TO: Mayor, City Council and City Administrator FROM: James E. Danielson, Public Works Dire SUBJECT Amendment to Gun Club Lake Watershed Management Organization Joint Powers Agreement Imasolm:1 The Gun Club Lake Watershed Management Organization was formed on June 1, 1985, through a joint powers agreemenfunder the authority conferred'to the member parties iri 1982` through the Metropolitan Surface Water Management Act. The City of Mendota Heights makes up about 10% of the area of the WMO, while the remainder is comprised of most of Eagan and a small portion of Inver Grove Heights. Historically, the WMO's annual budget has ranged from $30,000 - $50,000. The revenue that funds the budget comes almost entirely from contribution by the individual communities and grants. The City of Mendota Heights' contribution amounts to about $1,000 annually and has been paid for from the City's storm water utility fund. DISCUSSION: In 1995, legislation was passed that required the WMO to update its watershed management plans. The revised plan has been- written and submitted to the Minnesota Board of Water and Soil Resources (BWSR) for approval. In 1996, the Legislature passed language that required WMO's to amend their joint powers agreements to address issues regarding advisory committees, organization/structure, and funding. BWSR has reviewed the revised watershed management plan, but is withholding fmal approval of the plant until each community within the Gun Club Lake WMO approves the required amendments to the joints powers agreement. The proposed amendments to the Joint Powers Agreement (JPA) are attached. The amendments regarding advisory committees and organization/structure are straight forward. The main issue has to do with those aspects of the JPA that deal with funding. Section 7 Subdivision B of the amendment reads that the WMO "shall exercise the authority of a watershed district... to a adopt a budget and decide on the total amount necessary to be raised from ad valorem tax levies to meet the budget". It should be noted that the amendment does not require the use of ad valorem taxes as a funding mechanism, but only allows it, and that the use of ad valorem taxes is left to the discretion of the individual communities. At this time, the WMO Board does not foresee adopting a budget that is significantly different from those in the recent past, and thus there should be no reason to consider funding mechanisms different from those used historically. RECOMMENDATION: Staff recommends that the proposed amendment to the Gun Club Lake WMO Joint Powers Agreement be approved by the City Council. ACTION REQUIRED: If Council desires to implement the recommendation, they should pass a motion authorizing the Mayor and City Clerk to sign the attached amendment to Gun Club Lake Watershed Joint Powers Agreement establishing a Watershed Management Organization. AMENDMENT TO GUN CLUB LAKE WATERSHED JOINT POWERS AGREEMENT ESTABLISHING A WATERSHED MANAGEMENT ORGANIZATION- THE RGANIZATION THE PARTIES TO THIS AGREEMENT are cities which have land within the Gun Club Lake Watershed. This Agreement is made pursuant to the authority conferred upon the parties by Minnesota Statutes 1996 §§ 471.59 and 103B.201, gt. 5eq. 1. EXISTING AGREEMENT. The existing Joint Powers Agreement for the Gun Club Lake Watershed Management Organization shall remain in full force 't and effect, except as specifically amended by this Agreement. read: Z. SECT -ION -5 -of -the Joint Power -Agreement -is -amended -in -its -entirety -to 5. Advisory Committees. Subdivision 1. Technical Advisory Committee. Dakota County and the Dakota County Soil and Water Conservation District shall be requested -to appoint a nonvoting advisory member to the WMO. Subdivision 2. Citizen Advisory Committee. The WMO may establish a citizen advisory committee from the public at large. The WMO may consult the Citizen Advisory Committee on the development, content, and implementation of the plan, including the allocation of costs and governmental authority and responsibilities during implementation. 2. SECTION 6, SUBDIVISION 5 of the Joint Powers Agreement is amended in its entirety to read: Subdivision 5. Organization/Structure. At the first meeting of the Board and in January of each year thereafter, the Board shall elect from its managers a chairperson, a vice chairperson, a secretary, a treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. Except for the position of chairperson, any manager may be elected to more than one office. At the organizational meeting or as soon thereafter as it may be reasonably done, the WMO shall adopt rules and regulations governing its meetings. Such rules and 47650.01 02/27/97 regulations may be amended from time to time at either a regular or a special meeting of the WMO, provided that at lest ten (10) days prior notice of the proposed amendment has been furnished to each person to whom notice of the Board meetings is required to be sent. The chief administrative officer of each member community shall be notified of the dates and locations of all meetings. Meetings must be held at least annually. Unless otherwise provided by notice to the public, meetings of the WMO shall be held in the council chambers of one of the member cities. The dates, times, and locations of annual, quarterly, or special meetings of the WMO shall be posted on the bulletin board of each member City at least ten (10) days prior to the date of the meeting. 6. SECTION 7, SUBDIVISION B of the Joint Powers Agreement is amended by adding the fbilowing subsections: (D) Shall exercise the authority of a watershed district under section 103D.911 to adopt a budget and decide on the total amount necessary to be raised from ad valorem tax levies to meet the budget. (E) Shall exercise the authority of a watershed district under section 103D.915 to certify its budget with the auditor of each county having territory within the joint powers watershed management organization. (F) Shall exercise the authority of a watershed district under section 103D.901 to file approved assessment statements with each affected county. IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minn. Stat. § 471.59. Approved by 'the City Council , 1997. 47650.01 02/27/97 2 Approved by the City Council l 1997. Approved by the City Council . 1997. 47650.01 02/27/97 3 CITY BY:/ AND -CZ/ Its City Clerk HEIGHTS CITY OF MENDOTA HEIGHTS BY: Its Mayor AND Its City Clerk CITY OF MENDOTA HEIGHTS MEMO October 30, 1997 TO: Mayor, City Council and City Adminis ator FROM: Lawrence E. Shaughnessy, Jr., Treasurer SUBJECT: 1996 Audit Presentation A DISCUSSION Mr—Steve Lieble—from our Auditor-PKMG—will"be-at our meeting -to discuss and answer questions on our 1996 Audit. Additional copes of the 1996 Audit will be available at the meeting. LES:kkb CITY OF MENDOTA HEIGHTS MEMO October 29, 1997 TO: Mayor, City Council, and City Administrator FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Planning Case #97-37: 30' Front -Yard Setback Variance LCS Corporation, 1480 Sibley Memorial Highway Background Mr. Tim Stefan of Stefan Larson Associates and Mr. Jerry Stotz of LCS Corporation appeared before the Planning Commission at their regular meeting on October 26, 1997 to discuss their plans fora building expansion at 1480_Sibley Memorial Highway. The expansion would require a 30' front yard setback variance. Discussion Discussion of the LCS application by the Planning Commissioners revolved around the following issues: 1. Precedent. Some Commissioners felt that granting this 30' front yard setback variance, would set a significant and undesirable precedent and would encourage other property owners in the industrial park to pursue similar variances. Chair Dwyer disagreed, saying that this was a very unique piece of property and that granting the variance would not bind the City in the future to grant similar variances. 2. Hardship. The Commission was divided on whether or not the configuration of the property constituted sufficient hardship to justify the variance. Some Commissioners felt that since the Highway 13 right-of-way acquisition had not actually reduced the size of LCS' land, LCS could not claim that the right-of-way acquisition had posed a sufficient hardship. Other Commissioners felt that the unusual shape of the lot was sufficient for a hardship even if LCS had purchased it in that condition. Commissioner Tilsen felt that the applicant should have to demonstrate that they cannot put the expansion on another side of the building. 3. Landscaping. The Commissioners were concerned about the loss of trees on the site because of the expansion. The Commissioners felt that LCS should be required to place additional landscaping on the site to mitigate the sheer massiveness of the addition. 4. Parking Commissioner Duggan was concerned that the applicant had not provided enough parking on the site plan. Commissioner Duggan felt that the applicant needed to provide more parking. Mr. Stotz responded that his employees currently use only 3/4 of the existing parking area, since the workers are divided into 2 shifts. Mr. Stotz felt that there would be no parking problem. 5. Dumpsters. Commissioner Lorberbaum asked about the outdoor dumpsters that LCS currently has on their property. Commissioner Lorberbaum said that the City required the dumpsters to be inside the building. Mr. Stotz said that it would be impractical to place the dumpsters inside the existing building, but that he could build a screening enclosure for the dumpsters. 6. Grading/Drainage. Several Commissioners were concerned that the applicant had not submitted a sufficiently detailed grading and drainage plan. The Commissioners requested that the applicant prepare an adequate drainage and grading plan for the Council. Mr. Stotz responded that he did not want to spend money on more detailed plans until he knew whether or not he would be allowed to expand his building. 7. Utility Easements. Commissioner Tilsen was concerned that the submitted site plan should show the utility easement that LCS granted to the City. Commissioner Tilsen also felt that the site plan should show the two fire hydrants on the site. 8. Mechanical Units. The Commission asked the applicant about the location and screening of rooftop or ground level mechanical units. Mr. Stotz responded that he had not decided where they would be located before knowing whether or not the City would approve the expansion, but that they would be screened. 9. Signage. The Commissioners asked the applicant if he was proposing any additional signage on the site at this time. The applicant responded that he would probably add some building signage eventually, but was not applying for permission for signage at this time. The Planning Commission advised the applicant to adhere to the ordinance in his signage plans. 10. Snow Removal. Commissioner Koll asked Public Works Director Jim Danielson whether or not this building expansion proposal would pose a problem for snow removal. Mr. Danielson said that 10 feet was considered the minimum amount of space needed for snow storage, and the fact that the building would now only be 10' from the lot line meant that any landscaping between the building and the street could pose a problem for snow storage. 11. Future Plans. The Commission asked the applicant whether or not this new expansion would be sufficient for his needs for the foreseeable future. Mr. Stotz said that the expansion would be sufficient for five to ten years and then he would have to either move or start a second plant elsewhere. Mr. Stotz said that LCS Corporation had been in Mendota Heights for 32 years, that he had bought the lot to the south for the purpose of expansion, and that he needed the full size of the addition for his new equipment. There was no one in the audience to comment on this application, and thus Chair Dwyer opened and closed the public hearing before asking for a motion on the application. Recommendation At their regular meeting on October 26, 1997, Commissioner Tilsen moved to recommend that the City Council deny the application by LCS Corporation for a 30' front yard setback variance on the grounds that the applicant had not demonstrated a hardship and that granting the variance would set an undesirable precedent. Commissioner Friel seconded the motion. The motion passed on a 4-3 vote with Commissioners Tilsen, Friel, Lorberbaum and Betlej voting in the affirmative and Commissioners Koll, Duggan, and Dwyer voting in the negative. lease_see_the_following. attached.items_o£public_record_pertaining_to_this_application: 1. Letter of Intent from Tim Stefan dated 10/7/97 2. Application for Consideration of Planning Request by Tim Stefan dated 10/7/97 3. Notice of Public Hearing on this application for October 28, 1997. 4. Variance Checklist dated 9/29/97 5. Planner's Report from McCombs Frank Roos Associates dated 10/21/1997 6. C2: Preliminary Grading, Drainage, and Erosion Control Plan dated 10/7/97 7. Al: Preliminary Site Plan dated 9/26/97 8. A2: Partial Site Plan and Landscape Plan dated 9/26/97 9. A3: Existing Conditions Floor Plan (no date) 10. A5: Exterior Building Elevations (no date) Please also see the minutes from the October 28, 1997 meeting of the Planning Commission contained in your agenda packet. Mr. Stefan will be present at the November 4, 1997 meeting of the City Council to discuss this application. Action Required If the Council concurs with the Planning Commission's recommendation, the Council may adopt the attached RESOLUTION 97-_: A RESOLUTION DENYING A 30' FRONT YARD SETBACK VARIANCE FOR 1480 SIBLEY MEMORIAL HIGHWAY FOR A BUILDING EXPANSION, making any revisions the Council deems necessary. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 97- A RESOLUTION DENYING A 30' FRONT YARD SET BACK VARIANCE FOR 1480 SIBLEY MEMORIAL HIGHWAY FOR A BUILDING EXPANSION WHEREAS, Mr. Tim Stefan of Stefan Larson Associates representing LCS Corporation has applied for a 30' front yard setback variance for a building expansion, as proposed on plans on file in Planning Case No. 97-37; and WHEREAS, The Planning Commission of the City of Mendota Heights held a public hearing on this application at their October 26, 1997 meeting; and WHEREAS, The Planning Commission voted 4-3 on October 26, 1997 to recommend that the City Council deny this application. NOW, THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the 30' Front Yard Setback Variance for a building expansion, as proposed on plans on file in Planning Case No. 97-37, is hereby denied. BE IT FURTHER RESOLVED by the City Council of the City of Mendota Heights that the proposed 30' front yard setback variance for a building expansion, as proposed on plans on file in Planning Case No. 97-37 would have an adverse impact on the health, safety and general welfare of the citizens of the community and the surrounding land, and would be adverse to the general purpose and intent of the Zoning Ordinance. Adopted by the City Council of the City of Mendota Heights this 4th day of November, 1997. ATTEST: By Kathleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor McCombs Frank Roos Associates, Inc. 15050 23rd Avenue North, Plymouth, Minnesota 55447-4739 Telephone Engineers 612/476-6010 Planners 612/476-8532 FAX Surveyors TO: FROM: DATE: MEETING DATE: SUBJECT: Planning Commissioners of Mendota Heights Meg J. McMonigal, City Planne�f� October 21, 1997 October 28, 1997 Setback Variance APPLICANTS: LCS Corporation LOCATION: 1480 Sibley Memorial Highway ZONING: I, Industrial GUIDE PLAN: Industrial Descri2tion ofRequest The request is for a front yard setback variance of 30 feet for a 17,080 square foot addition to the existing LCS building on 1480 Sibley Memorial Highway. In the "I" Industrial zoning district, the required front yard setback is 40 feet. Although the letter from the applicant indicates a rear yard setback variance, staff has been determined it is afront yard setback variance request. Property owners within 100 feet have been notified of a public hearing regarding this variance request. .background Information LCS proposes this addition on the west side of the existing building, adjacent to Sibley Memorial Highway (old Highway #13). The addition is 70' wide by 244' long, or 17,080 square feet to be added on to the approximately 33,000 square feet existing building. LCS would like the variance in order to expand on the existing site, and needs 70 feet in width to fit the metal stamping equipment with two (2) aisles on either side for fork lifts to maneuver. The building would be built with concrete block, to match the existing building. An Equal Opportunity Employer City of Mendota Heights Planning Commission LCS Setback Variance October 28, 1997 Page 2 The LCS building is located between Sibley Memorial Highway and the new Highway #13. Perron Road is on the north and Mendota Heights Road is on the south. Section 4.17(2) states: "On a comer lot each side abutting a public street shall be treated as a front yard." Because LCS is surrounded by streets, each side is considered a "front," thereby requiring a setback of 40 feet on each side. Site Plan Review The submitted plans show the proposed addition, and proof of parking for 38 parking spaces. It appears that 66 spaces are required, based on an approximate building size of 50,080 square feet. An area to accommodate a total of 70 spaces is shown, with 32 to be available for parking now and 38 available should they be needed in the future. A landscape plan was submitted. It shows five (5) new Hackberry trees along Sibley Memorial Highway and two new (2) Colorado Green Spruce. Near the entrance four (4) Crab trees are shown, with two rows of Junipers along the building. Sodding is required in any disturbed areas. Along the front of the new building, two (2) feet of rock mulch is shown. There are some existing trees on the site that will be removed. Their type and size are not identified. A visit to the site noted that along the Sibley Memorial Highway side of the building are dumpsters. Section 4.17(3) c of the Zoning Ordinance requires that trash and trash handling equipment must be stored within the principal structure or within an attached structure. The applicant should indicate how this can be accomplished. Rooftop and ground level mechanical utilities are not shown on the submitted plans. The ordinance requires that these be completely screened. No additional signs are shown in the plans. Variance Criteria The variance criteria is outlined in the Zoning Ordinance, and includes: (1) special conditions apply to the structure or land in question are peculiar to the property and do not apply generally to other land or structures in the district; (2) variance is necessary for the preservation and enjoyment of property; (3) adequate supply of light and air will be available to adjacent property; (4) the congestion of public street will not be reasonably increased; (5) the danger of fire or public safety will not be increased; (6) property values will not be impaired in the surrounding area; (7) health, safety, comfort and morals will not be impaired; (8) variance will not merely serve as a convenience, but is necessary to alleviate undue hardship or difficulty. Evaluation Qf Request This site is unusual in that it is surrounded by streets on all sides. The re-routing of Highway #13 resulted in this building having fronts on all sides of the property. The roadway on Sibley Memorial Highway angles out from the proposed building addition, from south to north. The City of Mendota Heights Planning Commission LCS Setback Variance October 28, 1997 Page 3 new addition would be approximately 20 feet from the roadway surface in the south and 40 feet from the roadway surface on the north end. This addition would have minimal impact on surrounding properties; not impair an adequate supply of light and air to adjacent properties; impact the congestion of public streets; the danger of fire or public safety will not be increased; property values will not be impaired in the surrounding area; and health, safety, comfort and morals will not be impacted. The property does have some special conditions that apply to the land that are peculiar to the property and do not apply generally to other land or structures in the district, in that its situation was changed when Highway #13 was re-routed. The variance is not necessary for the preservation and enjoyment of property, however it is necessary to this business in order to expand on this site. Action Requested: € The Planning Commission can recommend: (1) approval (2) approval with conditions (3) denial Staff Recommendation: The City Planner recommends that the 30 -foot front yard variance be approved, because of the unusual situation of the property surrounded by public roads, and the lack of alternatives on the site to expand, with the following conditions: 1. Engineering review and approval of the grading, drainage and erosion control plan. 2. The new addition be built with matching building materials. 3. The trash dumpsters be stored indoors. 4. All rooftop and ground mounted mechanical utilities be property screened. MATERIALS REVIEWED: 1. Application for consideration of a Planning Request, signed and dated October 7, 1997. 2. Letter of Intent from Tim Stefan, dated October 7, 1997. 3. Grading, site, landscape and floor plans HKS Associates. /'ACACIA P A F1 K r --W R E E T/ E Yj '). CO EASEMENT t - At1. -7m -3 ! i 0 Cl MENDOTA HEIGHTS ROAD z Uj NORTHLAND DRIVE 16 ..R% STATES !POWEP CO 177 77 'T McCombs Frank Roos Associates, Inc. 15050 23rd Ave. N. Engineers Plymouth, MN 55447 Planners 612/476-6010 Surveyors LCS Corporation Setback Variance City of ....,.. Mendota Heights October 29, 1997 Tim Stefan Stefan Larson Associates 807 North Fourth Street Stillwater, MN 55082 Dear Mr. Stefan: The Planning Commission of the City of Mendota Heights, at their regular meeting on October 28, 1997 held a public hearing on your application for a 30' front -yard setback variance for LCS Corporation at 1480 Sibley Memorial Highway as proposed on plans on file in Planning Case File #97-37. There was no one in the audience to comment on this application. The Planning Commission then voted 4-3 to recommend that the City Council deny your application for a 30' front yard setback variance on the grounds that the applicant had not demonstrated ahardship anatgranting the variance would set an undesirable precedent. The Planning Commission also suggested that you prepare. the following materials for the November 4, 1997 City Council meeting: 1. Documentation that this building expansion could not occur on another -location on - the n -the site that would not require a variance or would require a smaller variance. 2. A more extensive landscaping plan to screen the building. 3. A proposal to screen the existing outdoor dumpsters. 4. A more complete grading and drainage plan. 5. A site plan showing the location of the City utility easement and fire hydrants. 6. Drawings showing the locations of the rooftop/ground level mechanical units and how they will be screened from view. The Planning Commission is purely an advisory body to the City Council. Only the City Council has the authority to approve or deny variance applications. The City Council will discuss this application at their November 4, 1997 meeting. Any of the above materials you wish to include in the Council agenda packet should be delivered to City Hall no later than 4:30 p.mn. on Thursday, October 30. Please plan to attend this meeting to discuss this application. The meeting begins at 7:30 p.m. at City Hall. Sincerely, &ack'C. Hollister Administrative Assistant 1101 Victoria Curve - Mendota Heights, MN - 55118 (612) 452-1850 - FAX 452-8940 E&A, City of .., JA Mendota Heights APPLICATION FOR CONSIDERATION OF PLANNING REQUEST Case No. `1 rl- :5 1 Date of Application `7- `�� Fee Paid 1(1(1 bco Applicant Name: 411 V PH: Z D D 0'5�_ (Last) (First) (NM Address: I `t' °o 0 S i b It (Number & Street) (City) t ' (State) Lip) Owner Name: c'T 01 T -L Jli,IZfL -1, (Last) (First) (M)) Address: 6 � O 1 L) �t''I I/ ja & (N tuber & Street) (City) (State) (Zip) Street Location of Property in Question: G ✓✓ten S Legal Description of Property: Type of Request: Rezoning Conditional Use Permit Conditional Use Permit for P.U.D. Plan Approval Comprehensive Plan Amendment Applicable City Ordinance Number Present Zoning. of Property Present Use _ Proposed Zoning of Property `• Proposed Use IU Variance Subdivision Approval Wetlands Permit Other (attach explanation) Section I hereby declare that all statements made in this request and on the additio al material are true. (Signature of Applitt) tv - `1 (Date) (Received by - Title) 1101 Victoria Curve - Mendota Heights, MN - 55118 (612) 452-1850 - FAX 452-8940 Architecture L a n d s c a p e Architecture Planning Commission Members, City Council and Mayor 7 October 1997 CITY OF MEND 0TA HEIGHTS 1101 Victoria Curve Mendota Heights, MN 55118 Re: LCS Addition Variance Request Dear Mayor, Council and Commission Members, I am writing as a representative of Jerry Stotz, LCS Corp. LCS has continued to expand its business volume and has reached its physical plant capacity._To-meet.its-current and-projected-production,-LCS-is-planning-its third -expansion since 1985.—It has-been determined -that the expansion will require a 30' variance to rear yard setback (40' required to 10" requested). LCS has performed several feasibility studies to determine the most appropriate location for expansion. Based on the feasibility studies, the site can afford one location that meets internal production requirements (see enclosures). As a result of the studies, LCS recently acquired property to the south of the current facility for future parking. w ;veral factors have lead to a request for rear yard setback variance, they are as follows: 1. Since LCS ownership of the property the determination of front yard has flipped from Sibley to new hwy. 13. 2. The property is long triangular parcel placing unique development constraints on LCS. 3. The property is bound on all sides by public ways that require an unusual amount of building setbacks, reducing the usable area of the property (see site plan). 4. The internal operations require a space depth minimum of 70' and adjacent to existing production areas (see equipment plan). 5. Improvements made to the site will provide on site truck maneuvering, additional building screening and expanded parking (see site plan). As you can see the site limits usable area for building expansion without the requested variance. To ensure LCS's future in its current location, we request you grant the variance as described. Sincerely, STEFAN / LARSON ASSOCIATES Tim Stefan 8 0 7 N o r t h F o u r t h S t r e e t S t i l l w a t e r M N 5 5 0 8 2 T e l e p h o n e 612.430 0056 F a c s i m i l e 612 439.1179 CITY OF MENDOTA HEIGHTS NOTICE OF HEARING October 13, 1997 TO WHOM IT MAY CONCERN: NOTICE is hereby given that the Planning Commission of Mendota Heights will meet at 7:30 p.m. o'clock P.M., or as soon as possible thereafter, on Tuesday, October 28, 1997, in the City Hall Council Chambers, 1 101 Victoria Curve, Mendota Heights, Minnesota, to consider an application from Mr. Tim Stefan, representing LCS Corporation, for a rear yard setback variance which would allow the construction of an addition on the following property: Section 33, Twn 28, Range 23, N 546 Ft of Lot 2 and 4 Lying between Sibley Memorial Highway and New State Trunk Highway 13. More particularly, this property is located 1480 Sibley Memorial Highway. This notice is pursuant to City of Mendota Heights Zoning Ordinance No. 401. Such persons as desire to be heard with- reference to the request for the Variance will be heard at this meeting. Kathleen M. Swanson City Clerk Auxiliary aids for disabled persons are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administrator at 452-1850. City of Mendota Heights Variance Checklist Date of Pre -Application Meeting: Applicant: Phone # / Fax #: Location of Property: Other Approvals Needed: Case No: Relevant Ordinances/Sections CITY PROCESS lq 7`V ( �Of Applications will be scheduled for consideration by the Planning Commission and/or the City Council only after all required materials have been submitted. Late or incomplete applications will not be put on the agenda. If -proper -and -complete -application materials and -supportive -documents are submitted -by - U -Z-_ 1% (date) then the public hearing or review of your case will be conducted by the Planning Commission on (© -A -!7;7 (date). Following completion of the public hearing, or Planning Commission review, the City Council may consider your application on (date). APPLICANT REQUIREMENTS The following materials must be submitted for the application to be considered complete: a. Fee ($50 Residential, $100 Commercial) b. Completed and Signed Application Form _ c. Letter of Intent summarizing the proposal, including an explanation of hardship or practical difficulty justifying the variance. d. Abstract Listing of owners located within 100 feet of property. By State Law, this must be provided and certified by an Abstract Company. e. Sketch plan showing all pertinent dimensions, and including the location of any easements, having an influence upon the variance request. f. Written consent by e ers of property within 100 feet of the boundaries of the property for which variance is requested, accompanied by a map indicating the We, v/i l j hO �J location of the prop in question and the location of property owners who have �1 given consent. If a ignatures of all neighbors within 100 feet of the property in (f) are not btain d by 6) -7-q7 , then the City will mail a notice to all residents within 100 feet o`f;the ov Planning Commission meek on will open a public hearing at subject of the Variance. If the s l0- —q,then the City 11 of the property and the 1 g C meeting on 0 - it so for a Variance. 's property at least 10 days in advance of the 7 —,)��- % . The Planning Commission mg and allow residents to speak on the res in item (f) are obtained by mail notices to all neighbors within 100 feet mission may waive the Public Hearing at its uses. There is no publishing requirement _ g. If topography or extre a grade is the basis on which the request is made, all topographic contour shall be submitted. h. If the application involves a cutting of a curb for a driveway or grading a driveway, the applicant shall have his plan approved by the City's Public Works Director. Dated originals plus twenty dated copies of all of the above materials, including this checklist, must be submitted in person to Kim Blaeser, Senior Secretary by the aforementioned date. All materials larger than 8%" x 11" must be folded to that size. (Note: Copies of this completed form will be given to both the applicant and the Senior Secretary.) IN M1T1e -1b `-IWIVOLI Notes: W Y I C U M on -T Ir fqq7-.* jrx �x z Y�FIDnt PJ i M CITY OF MENDOTA HEIGHTS MEMO October 31, 1997 TO: Mayor, City Council and City Admim ator FROM: James E. Danielson, Public Works Direct SUBJECT Street Light Request DISCUSSION• Ms. Cheryl Clements Hanzal, 2331 Field Stone Drive has submitted the attached request for installing street lights along Mendota Heights Road and Huber Drive. The City has received -several -phone -requests -for- street -lights -along -Mendota -Heights -Road-in-the-past,-- however we do not know what the general feeling of the neighborhood is with respect to street lights. Both Mendota Heights Road and Huber Drive are MSA streets and, if it is desired to install lights, they could be funded by MSA. ACTION REQUIRED: Review Ms. Hanzal's request and determine whether or not to grant it.. Council may want to consider some sort of neighborhood involvement before making a decision on installing any lights. �-''/ // ^7 � - -tblp �> etc --Y*� 1-7&? (157, �. "I R 19, �4 -.IZt A 'O\E !E:ICQUIS-. lN-VAARK CITY OF MENDOTA HEIGHTS MEMO October 30, 1997 TO: Mayor, City Council and City Administrator FROM: James E. Danielson, Public Works Direcf�e SUBJECT No Parking - South Plaza Drive Cul -De -Sac DISCUSSION: At the October 7, 1997, meeting Council considered a request from Metropolitan Council Transit Operation (MCTO) to establish a "No Parking" zone in and around the South Plaza Drive cul-de-sac in order to ensure that it is available for their buses. At that meeting, Council expressed a concern that some of the area might be needed as overflow parking for the Parkview Senior Center (minutes attached). Staff was directed to discuss Counng c cil's parkioncern witli Dakota County IRA to consider establishing an overflow parking agreement with the owners of the Dakota Bank building and to ask MCTO to supply more information about their needs for bus parking in the cul-de-sac. Council wanted to consider limiting no parking to only those hours required for bus parking. MCTO RESPONSE Mr. John Levin, MCTO Planner, has written the attached letter in response to Council's questions. He reports that the times most needed for bus parking are during morning and afternoon rush hours, however MCTO is concerned that if the City allows parking in the area at all, there will be problems with vehicles not moving when needed for buses. MCTO continues to request that the cul-de-sac area be designated "No Parking Anytime" and that the South Plaza Drive areas be designated "No Parking 6:00 A.M. - 9:00 A.M. and 3:00 P.M. - 7:00 P.M." HRA RESPONSE Ms. Kari Gill, Deputy Director Dakota County HRA, feels that Parkview Senior Center has adequate parking for most all of their events. She does not feel that any agreement needs to be negotiated with the owner of the Bank Building, and that any overflow parking needs would be minor and could easily be handled by the on -street parking on South Plaza Drive. Her only request was that the "No Parking" restriction on South Plaza Drive be limited to Monday through Friday. ACTION REQUIRED: . Review the attached added information and make a decision whether or not to grant MCTO's "No Parking" request. Should Council desire to grant the request the appropriate ordinance is attached for consideration. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA ORDINANCE NO. AN ORDINANCE PROHIBITING PARKING IN THE SOUTH PLAZA DRIVE CUL-DE-SAC ANYTIME, AND NO PARKING 6:00 A.M. TO 9:00 A.M. AND 3:00 P.M. TO 7:00 P.M. MONDAY THROUGH FRIDAY ON THE NORTH SIDE FROM THE CUL-DE-SAC TO THE SHOPPING CENTER'S ENTRANCE AND 40 FEET WESTERLY ON THE SOUTH SIDE IN ORDER TO CREATE A BUS PARKING ONLY ZONE SECTION 1. No person shall park or leave standing any motor vehicle in the South Plaza Drive cul-de-sac anytime, and no parking 6:00 A.M. to 9:00 A.M. and 3:00 P.M. to 7:00 P.M. Monday through Friday on the north side from the cul-de-sac to the shopping center's entrance and 40 feet westerly on the south side in order to create a bus parking only zone. SECTION 2. DEFINITIONS 2.1 "Motor Vehicle" shall be deemed to mean any self-propelled vehicle with the exception of buses used for public transportation. 2.2 "Person" shall be deemed to mean and include individuals, partnerships, associations or corporations. SECTION 3. Any person failing to comply with the provisions of this ordinance shall be guilty of a misdemeanor. SECTION 4. This ordinance shall be in full force and effect from after publication according to law. Enacted and ordained into an ordinance this 4th day of November 1997. CITY COUNCIL CITY OF MENDOTA HEIGHTS Un ATTEST: By Kathleen M. Swanson, City Clerk Charles E. Mertensotto, Mayor Page No. 5 October 7, 1997 cul-de-sac. He further stated that he had not envisioned that the cul- de-sac would be a bus staging area. Councilmember Smith suggested that Council monitor the situation and advise the Metro Transit Service that the cul-de-sac is not an appropriate staging area. Action on the proposed ordinance was tabled. Staff was directed: to discuss the issue with the Dakota County HRA; to contact Dakota Bank regarding the possibility of an agreement for overflow parking; and, to ask Metro Transit exactly what its anticipated turn -around time will be and how long they anticipate that buses will wait in Mendota Heights before their scheduled runs. Staff was further directed to notify Metro Transit that its request for no parking has been tabled until Council receives information on how to solve the existing problems, including overflow parking for the senior facility, and to ask the representatives of the senior facility -if they plan to have functions where they will be using contract buses. PUBLIC COMMENTS Mayor Mertensotto informed Council that a number of residents of the senior facility asked him at the open house what the city plans to do about getting lights for the South Plaza Drive pedway, particularly at the intersection with Dodd Road.. He felt that it would be appropriate for the city to install shoebox style lights which could perhaps be timed to go off at midnight. Council directed Public Works Director Danielson to contact NSP for a quote on shoebox style lights. FIRE SAFETY AWARDS Council acknowledged a memo from Fire Marshal Paul Kaiser regarding annual awards for fire safety in the workplace. Fire Marshal Kaiser and Fire Chief Maczko were present. Mayor Mertensotto recognized twenty-one firms which will receive awards recognizing continued commitment to fire safety. Fire Marshal Kaiser and Mayor Mertensotto presented a plaque to Mr. Darrell Campbell, representing Patterson Dental Supply. VICTORIA CURVE TRAIL Council acknowledged a memo from Engineer Mogan regarding bids received for construction of the Victoria Curve safety improvement project. Page No. 4 October 7, 1997 Councilmember Huber seconded the motion. Ayes: 5 Nays: 0 LILYDALE COMPREHENSIVE Council acknowledged receipt of a memo from Assistant Hollister PLAN regarding Metropolitan Council approval of Lilydale's Comprehensive Plan. Councilmember Krebsbach expressed concern over the implications of the plan on Mendota Heights, particularly relating to redevelopment of the Diamond Jim's and Shiely properties and land uses that will impact Mendota Heights public safety service to Lilydale. It was the consensus to direct Assistant Hollister to send a letter to Lilydale's City Council, alerting them that the Mendota Heights City Council desires to be alerted well in advance of any development plans so that Council can address how to handle an increase in public safety service. SOUTH PLAZA DRIVE Council acknowledged a memo from Public Works Director PARKING Danielson along with a proposed ordinance to restrict parking on South Plaza Drive. Councilmember Smith stated that she would like Council discussion on the issue because the senior housing facility has limited parking and there will likely be a need for overflow parking on the street on occasion, as was the case during the open house for the facility. She pointed out that when Council originally sized the cul-de-sac and planned for the area, it was not anticipated that the cul-de-sac would be a bus tum around. It had been anticipated that the Mendota Plaza would help with the hub. She stated that she would like to accommodate the senior facility as best the city can by limiting the no parking to the hours of bus service. Mayor Mertensotto suggested that the Dakota Bank owners be contacted to see how much of its parking area is needed for occupants of the bank building. He stated that perhaps there could be an agreement worked out with the bank and the senior facility so that bank parking could be used for overflow for the senior facility on special occasions. Councilmember Huber stated that when he attended the senior facility open house he was surprised to see three buses parked in the Metropolitan Council Working for the Region, Planning for the Future Transit Operations October 16, 1997 re r Kevin Batchelder, City Administrator _ �� .2 0 1997 f� City of Mendota Heights 1101 Victoria Curve --t_ Mendota Heights, MN 55118 Dear Mr. Batchelder, This letter is in response to your request for further information on the use of the cul-de-sac on South Plaza Drive by regional transit vehicles. Metro Transit and Minnesota Valley Transit Authority routes 5, 7, 95MU, 72S and 415 began to use this facility for bus turnaround and layover on September 22, 1997. Most operations take place during the morning and afternoon rush hours. There is one bus that uses the cul-de-sac during the middle of the day. The attached chart shows each bus that uses the cul-de-sac on weekdays. There is currently no weekend or holiday service at this location. Our use of this'facility. is.driven principally by discussions between Metro Transit and the City of Mendota Heights regarding. improvements to transit service in the city. Saint Paul Routes 5 and 7 had previoiisly.used the triangle intersection of Dodd Road, Pagel Road and Keokuk Lane as a turnaround and layover location. By mutual agreement, The City and Metro Transit decided that South Plaza Drive would be a more convenient and safer place for bus operations. The switch to South Plaza Drive removes turnaround and layovers from Pagel and Dodd, without significantly reducing service to residents in that area. (Please note that four Route 5 trips a day still turnaround on Keokuk and Pagel, but these buses do not layover there. The continuation of operations at that location was necessary to avoid cutting service to existing riders.) Minnesota Valley Transit Authority runs Route 72S between Snelling Avenue in Saint Paul and Eagan businesses. There is an important transfer that occurs between Route 5 and Route 72S, providing service for riders from West St. Paul and Mendota Heights to Owobopte Rehabilitation Industries in Eagan. These riders had previously transferred at Pagel an Dodd, without the protection of a shelter or nearby public phone in case of problems. The new transfer point is at South Plaza Drive, where there is a lit shelter as well as nearby phones at Parkview Plaza and Mendota Plaza Center. We feel this is a significant improvement for our customers. The City has repeatedly requested express service to Minneapolis from Mendota Heights. This service has now been initiated by extending Route 95MU from its current terminal in West St. Paul to South Plaza Drive. The route provides express service to both the University of Minnesota and downtown Minneapolis. My observations of this service at South Plaza Drive show that there is already some Kiss -and -Ride activity there and general interest in the availability of transit service directly to Minneapolis. We hope that ridership will increase as we are able to improve the quality of service and transit facilities. In particular, we await construction of a transitway along Hiawatha Avenue in Minneapolis which will allow us to provide a significantly faster trip to Minneapolis for residents of Northern Dakota County. We would also appreciate help from the City in our efforts to reestablish a small Park and Ride in the parking lot being Mendota Plaza Center. ko 560 Sixth Avenue North Minneapolis. Minnesota 55411-4398 (612) 349-7400 Transit Info 373-3333 TTY 341-0140 An Equal Opportunity Employer Finally, in discussions this Spring, the City requested increased service to the industrial area along Mendota Heights Road and Brown Institute has requested transit service to their new facility on Northland Drive. Metro Transit has implemented a demonstration route, Route 415, to serve these needs. We are able to provide this service inexpensively by connecting it to the Route 95MU trips that leave Mendota Heights. South Plaza Drive is the most logical place to make this connection and has worked quite well so far for turnarounds and short layovers. As you can see, the transit improvements Metro Transit has made in Mendota Heights have greatly increased bus operations on South Plaza Drive. Because there are multiple routes serving this location and because buses are taking short layovers (usually less than 20 minutes), there are times when there are two buses laying over and there are times when one bus must pass another. Effective bus operations at this location requires no parking in the cul-de-sac and along a portion of South Plaza Drive at times when buses are present. Our original request was that South Plaza Drive be posted no parking 60 feet past the cul-de-sac on the north side and 40 feet past the cul-de-sac on the south side. Further observation of bus operations makes it clear that we would prefer to have the north side South Plaza Drive posted no parking between the cul-de-sac and the rear entrance to Mendota Plaza Center. The City Council has inquired whether a tune -of -day specific no parking policy would be sufficient. Metro Transit would prefer that the areas described above all be posted No Parking Anytime. This reduces the likelihood of violators' cars getting in the way of bus movements. If the City does not feel that it is warranted to have No Parking Anytime, then Metro Transit requests at least the following time restrictions on parking: Cul-de-sac and 20 feet beyond cul-de-sac on South Plaza Drive: No Parking Anytime North side of South Plaza Drive between cul-de-sac and rear entrance to mall, and South side of South Plaza Drive for 40 feet past cul-de-sac: No Parking 6:00 am to 9:00 am and 3:00 pm to 7:00 pm The parking restrictions should also take into account the need to plow South Plaza Drive and the cul-de-sac in time for buses in the morning and the afternoon. Please feel free to call me at 349-7789 if you have further questions regarding this request. Sincerely, Vill John Levin Associate Transit Planner Metro Transit cc: Annette Floysand, Metro Transit Street Operations r 3 Metro Transit and Minnesota Valley Transit Authority Buses Using the South Plaza Drive Cul -de -Sac (Weekdays Only) Route Arrives Leaves Layover Notes 415 6:06 am 6:07 am 1 mn leaves as 95MU 5 6:11 am 6:13 am 2 7 6:23 am 6:37 am 14 415 6:27 am 6:35 am 8 leaves as 95MU 5 6:41 am 6:54 am 13 415 6:47 am 6:50 am 3 leaves as 95MU 7 6:56 am 7:00 am 4 415 6:57 am 7:05 am 8 leaves as 95MU 5 7:12 am 7:24 am 12 72S 7:15 am 7:16 am 1 MVTA Route 7 7:26 am 7:31 am 5 415— -7-28-am -7:37-airi-- 9---leaves-as95MU- 5 7:50 am 8:11 am 21 7 8:06 am 8:18 am 12 415 11:53 am 12:15 pm 22 5 3:15 pm 3:28 pm 13 5 3:50 pm 4:19 pm 29 415 4:00 pm 4:02 pm 2 5 4:29 pm 4:57 pm 28 415 4:35 pm 4:37 pm 2 72S 4:51 pm 4:52 pm 1 MVTA Route 95MU 4:56 pm 5:09 pm 13 leaves as 415 7 5:03 pm 5:10 pm 7 5 5:07 pm 5:19 pm 12 95MU 5:21 pm 5:34 pm 13 leaves as 415 5 5:27 pm 5:39 pm 12 7 5:31 pm 5:39 pm 8 95MU 5:31 pm 5:41 pm 10 leaves as 415 5 6:00 pm 6:05 pm 5 95MU 6:03 pm 6:13 pm 10 leaves as 415 7 6:14 pm 6:19 pm 5 5 6:35 pm 6:45 pm 10 7 6:38 pm 6:47 pm 9 �I CU1 1 " .1 October 31, 1997 To: Mayor and City Council i From: Kevin Batchelder, City A �� Subject: Draft Position Profile for Police Chief Recruitment Enclosed for Council's review and discussion is a draft Position Profile that is proposed to be used for the recruitment of a new Police Chief. Dennis Delmont, Police Chief, has officially concluded his employment with the City of Mendota Heights and the recruitment process -for -his -replacement should begin immediately. -Sergeant -Donn Anderson -has-been appointed Interim Police Chief, effective November 1, 1997. The enclosed draft position profile has been put together after discussions with two groups - 1) the police department; and 2) the department heads and supervisors who interact with the police department. (Please see attached lists.) Individual City Council members were provided with this information and given an opportunity to provide input as well. The Council should review this draft position profile and discuss their expectations of the ideal candidate. After a position profile has been approved, the Council should authorize city staff to begin the recruitment process. It is proposed that this position be advertised state wide. A selection process outline will be provided to the City Council at a. future meeting. It is anticipated that the process may be completed with a new Police Chief on board by February. The City Council should discuss their expectations of an ideal Police Chief candidate and should suggest any additions or revisions to the attached position profile. If the Council so desires, they should pass a motion to adopt the proposed position profile and authorize staff to begin advertisement and recruitment to fill the vacant Police Chief position. '4L CITY OF MENDOTA HEIGHTS, MINNESOTA UffKAFT POLICE CHIEF RECRUITMENT PROFILE The Community Mendota Heights is one of the Twin Cities premier suburbs, offering high-quality residential and business areas. Per capita incomes and average property values are among the highest in the area, but homes in more moderate price brackets are also available. While the emphasis has been on maintaining large lots and spacious development, the community is also unique in its convenient location and highway access. Both I -35E and I-494 traverse the city. Major employment centers such as downtown Minneapolis, downtown St. Paul, Bloomington, Mall of America and MSP International Airport are virtually minutes away. While Mendota Heights has traditionally been thought of as a St. Paul suburb, the City is becoming more cosmopolitan, with residents employed in many parts of the metropolitan area. At the same time, the Minnesota and Mississippi Rivers form a natural green belt around the community, enabling it to maintain a quiet, private way of life.. Citizens place a high emphasis on parks, open space and recreation areas. The City --- expanded the parks system as the result of approval of a $3.4 million parks bond referendum in 1989. Excellent schools and a well-educated populace complement the traditional but progressive character of the City. Civic pride and aesthetic excellence are hallmarks of Mendota Heights. The City welcomes high quality business development, and approximately 25 percent of the land has been reserved for that purpose. Businesses that have recently located in Mendota Heights includes Associated Bureaus, a Northland Insurance Companies expansion, General Pump, Inc., Prime Net Marketing, Heritage Inn, Tuthill Corporation, the Brown Institute and United Properties' Mendota Technology Center. Mendota Heights' most recent population estimate was for 10,822 residents, up from about 9,451 in 1990. While most of the land in the community is now platted, some new construction of single and multi -family homes is projected to continue. The population projections is 12,000 to 13,000. There are currently over 4,000 jobs in Mendota Heights -and that number is expected to grown to around 6,000 by the year 2000. Land area in Mendota Heights is approximately 10 square miles and includes a large portion of Fort Snelling State Park, as well as Dodge Nature Center, Resurrection Cemetery, Acacia Cemetery and three golf courses. I LJK o' The City Government mr%AT Mendota Heights is organized under Minnesota Statutes as a Plan A Mayor -Council form of government. The Mayor and four Councilmembers are elected at -large on a non-partisan basis for overlapping terms. Mendota Heights is recognized by the International City/County Management Association under the General Management (GM) category. The city's chief executive officer is the City Administrator who is appointed by and serves at the discretion of the City Council. The City Administrator is responsible for the day - today administration and direction of city staff. The City Administrator has the responsibility of directing all department heads including Police Chief, Fire Chief, Finance Director, Public Works Director and City Clerk. Mendota Heights employs 42 full-time employees, along with several part-time and seasonal personnel. Fire protection is provided by 36 volunteer firefighters who are supervised by a part time Chief and Assistant Chief. An organization chart is attached. The current operating budget is $3,250,960. City functions include Administration, Police, Volunteer Fire, Code -Enforcement, Engineering, -Streets, Parks -and -Recreation, and -Utilities. The Mayor and City Council follow a "team approach" with staff and advisory Commissions in carrying out the goals of the City. Annual goal setting sessions are held to identify priorities, projects and organizational issues. With the Mayor and Council members all employed full-time in other professional positions, they rely heavily on the staff to tend to the administration of the City and its departments. Council also looks to staff to identify and analyze pending issues, providing alternatives and well -thought out recommendations for consideration and policy action by the Council. Mendota Heights Police Department The police department currently employs 16 sworn police officers including the Police Chief, three sergeants, and twelve patrol officers who are also assigned to the positions of DARE officer, investigators (2), training officer and other assignments. There is one secretary and one clerk/receptionist and occasionally an intern has been placed. The Mendota Heights Police department is a service oriented department and responds to calls of a criminal, civil, service and general nature. The department has practiced community policing since long before it became a popular law enforcement practice. The department participates in community oriented programs such as DARE, Neighborhood Watch, BEEN -197's Chemical Abuse Assessment Team and the City budgets for a school liaison officer jointly funded by West St. Paul, Aegean and Mendota Heights. The department participates in multi - jurisdictional teams such as the Mutual Aid Investigators Group. In addition, the department maintains on-going cooperative efforts with the Dakota County Sheriff's department and the State Patrol, who have a cubicle in the Mendota Heights Police squad room. U E3 ' Fff - A The City of Mendota Heights Police department provides law enforcement services to the cities of Lilydale and Mendota by contract and the Police Chief represents the city before the City Councils of Lilydale and Mendota. Dispatch and mobile data terminal services are provided by the West St. Paul Police Department. L.E.L.S. represents a bargaining unit for the patrol officers. The 1997 Budget for the Police Department is $1,346,640. The Police Chief serves as the city's Emergency Service Director and is a member of the Dakota County Chief s Association and the Minnesota Chiefs of Police Association. The Position Profile In filling the position of Police Chief, the Mayor and City Council are seeking a person with demonstrated commitment to the highest ideals of public service and professional law enforcement. The Police Chief performs a variety of complex administrative, supervisory and professional work in planning, coordinating and directing the activities of the Police Department. The ideal candidate for Police Chief will: * have a high degree of personal and professional integrity; and * possess strong organizational and management skills; and * have experience in progressive community policing practices; and * have experience in effective community relations and possess effective communication and interpersonal skills; and * have proven leadership skills in crime prevention and law enforcement that commands the respect and confidence of the department personnel and the citizens at all times. _ The specific qualifications and skills required -for this position _are listed -in -the -attached job description. The position profile also lists responsibilities of this position. 1997 Salary Range: $48,000 - $60,860 $1,440 auto allowance plus an excellent benefit package Anticipated Start Date: February 1998 Application: City application form Resume and Cover Letter Three references Applications will be submitted to: Kevin Batchelder, City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Application Deadline: November 28, 1997 The City of Mendota Heights will not discriminate against any employee or applicant for employment because ofrace, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance. To obtain this information in alternative forms such as braille, large print, audio tape, or qualified reader, please contact the City of Mendota Heights. 110 POSITION DESCRIPTION: PoliceChief 110.01 110.02 110.03 Accountability The Police Chief is accountable to the City Administrator. Primary Objective of Position A. Department head position responsible to organize, direct the implementation, and coordinate the supervision of all the activities of the Police department, which include law enforcement, civil defense and health. B. To provide personal leadership for crime prevention and law enforcement in Mendota Heights, which will command the respect and confidence of department personnel and the citizens at all time§. Duties and Responsibilities A. Directs and coordinates the administration of the Police department to assure that the desired level of service is being provided. B. Assists in hiring, disciplining and directs employees under his/ her control. C. Plans and directs training opportunities for departmental employees to develop their potential and ability to function in their jobs. D . Reviews and evaluates the performance of those departmental employees directly responsible to him/her on a regular basis. E. Defines and delegates authority and responsibility to appropriate subordinates. F. Administers applicable union contracts and personnel policies within the department. G. Provides advice and recommendations to the City Administrator, to other management staff members and to the City Council. Keeps the City Administrator and appropriate staff members informed on important developments which may affect the administration of City government. Maintains current knowledge of innovative ideas and developments and recommends changes in current operations and practices where applicable. Replaces Policy 112.10 Chapter 110 H. Prepares an annual department budget request, with appropriate justifications. Presents departmental budget to the City Administrator and Council. I. Makes public presentations and deals with the public on an individual basis. Answers citizen calls and complaints. J. Continually reviews and evaluates all phases of the on- going Police Department operations and record keeping as a basis for developing improved organization, methods and policies. Directs and oversees coordination of operations with other law enforcement agencies. Prepares staff reports and recommends actions. K. Serves as Civil Defense Director by directing and coordinating Emergency Preparedness, and develops plans to cope with potential emergency or disaster situations. L. Keeps City Administrator informed of police activities so he will be informed of present or potential problems. Keeps other departments informed of police matters which may affect the operation .of their -departments. M . Represents the City in metropolitan, state and national organizations where delegated and where the interests of the Mendota Heights community are involved. N. Performs other duties and assumes other responsibilities as assigned. 110.04 Knowledge and Stills Required A. Thorough knowledge of the principles and practices of modern police administration and police methods. B. Thorough knowledge of scientific methods of crime detection and criminal identifications. C. Thorough knowledge of federal, state and local laws which are enforced by the Mendota Heights Police department. D . Thorough knowledge of types and uses of firearms, communications, automotive, and other tools and equipment used in modern police work. E. Ability to plan, evaluate and direct the work of varied operations connected with public safety, and to effectively supervise subordinate personnel. F. Ability to establish and maintain cooperative internal working relationships within the City and with neighboring public safety officials, state and federal authorities, and the public. Replaces Policy 112.10 Chapter 110 110.05 Minimum Training, Experience and Education A. A minimum of 180 college credits in law enforcement related subjects or the equivalent. B. Currently licensed or capable of being licensed as a peace �U1 " V..✓` officer by the Minnesota Police Officer Standards and Training Board. GSR, C. Ten(10) years of progressively responsible experience in a law enforcement agency of the same size, or larger than the Mendota Heights Police department, having attained the rank of sergeant or above. D. Extensive training and education, focused on the administration and organization of a modern law enforcement agency. Replaces Policy 112.10 Chapter 110 PROFILE OF POLICE CHIEF LIST OF SUGGESTIONS AS DISCUSSED BY POLICE DEPARTMENT PERSONNEL ON OCTOBER 9, 1997 Wants to be active manager; mid -career, not "pre -retirement" or end of career Cares about goings-on: open minded, forward-looking Listens first, then makes changes if needed Maintenance, not major reform Four year degree or experience required From a smaller department (less than 50 persons in department) Not "book -smart or brain dead" Not presumptuous based on formal degrees Background vs Experience Patrol- background Supervisory experience Patrol/supervisor good combination Interact on daily basis with troops, citizens Not just "desk job" Not afraid to go on patrol, but would Wide range of experience more important than number of years Ten to fifteen years good experience better than 25 years of bad W SKILLS AND KNOWLEDGE Computers Automation Data Manager Progressive in terms of information management keeps current with technology (self and department) Keeps current in Equipment (knowledge of) and training Open mind on training, values new and different training Ask candidates to define "community policing" Public relations oriented, but willing to stand up for officers and tell citizens what they do not want to hear - on occasion Understand we are non profit, not "citation funded" Respect for officers' discretion Has done programs we want to start, will know if they work Broad range of experience Not too close to retirement "Willing but Won't" patrol Not sell officers out right away, but not afraid to discipline Dennis will have some input (references, etc.) Background checks Input from current police department Law Enforcement expertise on panel Gets along well with Mayor and Council Confident as a manager, good at politics Places priority on officers' needs Get programs off the ground Bike Patrol Task Force (Drug) Emergency Response Team c .m Confidence, compassionate, good manager "Fun but Fair" Will listen, not shut people off Open door policy, accessible Chain of command followed Understands community Affluent High standards, including police department Willing to address problems and complaints Does not "avoid" conflicts, problems Sense of humor, does not take things too seriously Close-knit department Not too stoic, rigid Flexible (Good at softball) Sooner the better! Should address scheduling Not autocrat, somewhat democratic in scheduling Works with officers" needs October 15, 1997 DEPARTMENT HEAD MEETING, NEW POLICE CHIEF Expectations Open-door policy Team Oriented Attends staff meetings Takes pride in department, but understands relationship between department and City Realistic in Budget expectations Not major reformer Considers code enforcement important, not an annoyance (Public Works also) Respects other departments Follows through. on coordination with Code Enforcement Responsive to Administration requests Realistic law enforcement Come to staff meeting Resident -oriented Good professional demeanor Diplomacy Characteristics Community -oriented User friendly (User= colleague) Approachable Realistic Low-key Willing to accept micro -management Strong leadership Sense of humor/affable Salutes on demand Understanding Takes pride in department Community -oriented Willing to tell the brutal truth, but must be somewhat flexible - Integrity, honesty Ethical Compassionate Skills and Knowledge Public relations skills Can work with sheriff, other departments, larger regional organizations (Metro East Drug Traffic) Broad knowledge in all areas of law enforcement Understands programs like DARE, other departments (police) Computers, Information Management Supervisory Skills Administrative Skills FBI Academy? College degree or equiv. Exp. (10 years) Fiscal management Kan spel good Emergency Response/Preparedness (Third base and shortstop (softball)) Background/Experience Older, mature "mentor" Not pre -retirement Not from Minneapolis, St. Paul In -State from suburb Both Patrol Officer and Supervisor experience "Been there, done that" No more Marines Not "Marine" attitude r_ s ,. !]6;,1 rLLMF. O C w 4 199 �z 1 5"b'i niversity Avenue West, St. Paul, MN 55103-2044 League of Minnesota Cities Phone: (612) 281-1200 • (800) 925-11221L'i Cities promoting excel%nce Fax: (612) 281 1299 •TDD (612) 281-1290 October 24, 1997 TO: Mayors, Managers, and Clerks (Please distribute a copy of these materials to your councilmembers) FROM: James F. Miller -� Executive Direct r RE: 1998 Policy Adoption Conference Enclosed is a copy of the 1998 City Policies as proposed by the League's policy committees and Board of Directors. These policies address significant city issues including property tax -reform, rights-of-way management, local government aid, annexation, tax increment financing, and transportation funding. The League membership will vote on these policies as part of the Policy Adoption Conference on Friday, November 21, 1997, at the Ramada Plaza, 12201 Ridgedale Drive, Minnetonka (see map on back). The 1998 legislative session will be an active year for cities. In fact, the legislature will spend considerable time and effort on many issues that will undoubtedly affect how you govern and manage your cities. To ensure that the League's policies and legislative activities represent your city's interests, please plan to attend the Policy Adoption Conference on November 21. The accompanying ballot should be filled out and returned to Mary Diedrich by Monday, November 17, regardless of whether you will be attending the conference. The results will be tabulated and shared with those present on November 21 to help facilitate discussion. In order for League staff to plan properly for the meeting, please register as early as possible. We look forward to seeing all of you on November 21 st. - OVER - AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER W N E Don't miss... The League of Minnesota Citi Policy Adoption Conference Hear, learn, discuss, take home, and vote on important policies that will set the course for the cities' legislative efforts. Write it down now! Agenda Friday November 21, 1997 8 a.m. Registration Ramada Plaza Hotel 8:45 a.m. Wek ome Minnetonka Bob Long, LMC President 9 a.m. ROW Update James Miller, LMC Executive Director Although LMC was successful during the 1997 session in preserving the legal authority of cities to manage their rights of way, equally important is negotiating with industry the technical standards that trill ultimately be adopted by the Public Utilities Commission. Staff will update you on this important and evolving issue. 9:15-a:m. Development Impact Fees In an era of constrained financial resources, some Minnesota cities have sought to make development pay more of its own way through impact fees. A local official, legislator, and representative of the Twin Cities builder's community will offer their perspectives. 10 a.m. Electric Deregulation and How It Could Affect Property Taxes The investor-owned utilities are seeking a property tax reduction on certain property used in their operations. This could severely impact the tax base of cities, counties and schools. Legislators and affected cities will discuss this proposal. 10:30 a.m. Break 10:45 a.m. Electric Deregulation and What It May Mean For Your City Deregulation of the electric industry has already happened in some states. It is almost certain that both Congress and the State Legislature will be taking actions within the next few years that will affect all cities as consumers, taxers, and in some cases, producers of electric power. Key legislators and others will offer their predictions. 11:30 a.m. Personnel Regulations Cost Task Force Member State laws and regulations impact cities as employers. A member of the League's Improving Local Service Delivery Personnel Subcommittee will explain how they hope to persuade legislator of the need to limit the costly impacts of personnel regulations. Noon Lunch 1 P.M. Cities as Teleco Providers No city can afford to be left out of the telecommunications revolution. Hear how some cities have taken matters into their own hands by becoming telcom providers for their citizens. 1:45 p.m. Potpourri 2 p.m. Break To register 2:15 p.m. Policy Adoption Call the LMC fax library at (612) 215-4039, and request document #61010. 3:30 p.m. Adjourn rLLMC League of Minnesota Cities Cities promoting e=affence 1. Registration 145 University Avenue West, St. Paul, MN 55103-2044 Phone: (612) 281-1200 - (800) 925-1122 Fax: (612) 281-1299 - TDD (612) 281-1290 LEAGUE OF MINNESOTA CITIES POLICY ADOPTION PROPOSED MEETING RULES Registration shall remain open from the opening of the conference until completion of policy adoption. 2. Voting Privileges The vote on any legislative matter shall be by acclamation; but at any time before the result of the vote is announced, the presider may, and shall, if requested to so do by ten or more delegates present, submit the question under consideration to a vote by municipality, in which case each member municipality represented shall have one vote. Each current LMC member city shall designate one official as delegate (and may -select -another -city official -as -an -alternate) -for -voting -purposes -Possession -of the -voting card of the city and the signed voting card register shall be evidence that the holder of the voting card is the city's voting delegate. 3. Committee Reports The chair or vice chair of each committee shall present the committee report and move adoption of the policy statements. Before adoption of the committee report, the chair or vice chair may place on the agenda for discussion a motion supported by at least 10 delegates to: A) make a substantive change or addition to the language, or B) divide a proposed policy statement. The final vote shall be on the committee report as amended. The text of nonprocedural motions and amendments, other than motions to divide a policy statement, must be submitted in writing to the presider prior to debate. 4. Approval Requirements A) Amendments to language or division of proposed policy statements require a majority vote of the City delegates voting on the motion. B) Final passage of any policy or amended policy requires a favorable vote of 2/3 of the City delegates voting on the policy. = OVER = AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER S. Disputes Disputes regarding eligibility to vote shall be referred to the LMC General Counsel and may be appealed to the conference. Appeals from decisions of the general counsel shall be a special order of business and may be taken up at any time a new question (main motion) is in order. 6. Limits on Debate Each speaker should limit comments on any debatable question to three minutes. However, the chair may further limit the debate by each speaker in order to consider an issue if numerous delegates request to be heard on the issue. 7. Parliamentary Procedure Precedence. The policy adoption process shall be governed by the LMC Constitution, these rules, and Roberts Rules of Order, Revised. The conference shall be its own judge of these rules and Roberts Rules of Order. Changes. Motions to "rescind" and "reconsider" shall require a two-thirds vote of delegates present and voting. I:mdiedric\policies\98rules.pac LEGISLATOR CONTACT SHEET Are you acquainted with your state senator and state representative? The League of Minnesota Cities is compiling a list of possible legislative contacts. We need your help. 3 City Official: Address Phone Number: YS Fax: E -Mail: 1. 2. 3. Legislator Relationship (e.g. neighbor, friend) LMC Laagua of Minnasota Gt;aa LNer promorng a=ffenoa Please return completed form to: League of Minnesota Cities Intergovernmental Relations 145 University Avenue West St. Paul, MN 55103 (612) 281-1200 Fax(612)281-1299 October 31, 1997 To: Mayor and City Council From: Kevin Batchelder, City Administrator Subject: LMC's 1998 Policy Adoption Conference The League of Minnesota Cities (LMC) is hosting their annual policy adoption meeting on November 21, 1997 to consider their Proposed 1998 Cities Policies. Attached you will find a draft Proposed 1998 Cities Policies for your review. (Please see attached memo, invitations, program -and -policy- document.) The LMC is asking that each member City. Council review these policies for action at the annual policy adoption meeting. In addition, the LMC is asking that each city identify which are their top five priority policies. City Council should consider which five policies in -this document are our priorities and whether we should comment on any other policies at the annual policy adoption meeting. Council members should indicate whether they plan on attending the Policy Adoption Meeting on November 21, 1997 so that reservations may be made. Consider the LMC's draft Proposed 1998 Cities Policies and provide direction to staff on Mendota Heights five priority policies and the adoption of this proposed slate of policies and legislative action. LAC League of Minnesota Cities Cities promoting excellence October 24, 1997 Dear League Members: 145 University Avenue West, St. Paul, MN 55103-2044 Phone: (612) 281-1200 - (800) 925-1122 Fax: (612) 281-1299 - TDD (612) 281-1290 I am pleased to submit the accompanying draft 1998 Legislative Policies for your consideration. These policies were developed by more than 200 city officials serving on the League's policy committees and their respective policy task forces. For those of you who served on a task force or policy committee, I would like to thank you for your time and efforts. The hard work and input of city officials is the necessary foundation for developing and implementing a successful legislative agenda for the League of Minnesota Cities and its members. For those who could not participate in the policy committee process, your input in the League's policy development process is still crucial. The League needs your review of the attached draft 1998 Legislative Policies and the proposed resolutions. Please plan to attend the LMC Policy Adoption Conference on November 21 at the Minnetonka Ramada Plaza. If you cannot attend the conference and have concerns or suggestions, please contact any member of the Intergovernmental Relations staff at the League. On behalf of the Board of Directors and League staff, please accept my sincere thanks for your contribution to this most important process. Sincerely, Robert kCong League President City Attorney, City of Mounds View I:mdiedric\policies\pac\pres.lu- AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER CONTENTS Letter from the League President General Policy Statement .................................................. iii LeagueStaff............................................................ iv Legislative Policy Committee Members ...................................... v Policy Development Process ............................................... vii Statement of Intent ....................................................... viii PART I -- 1998 POLICY GUIDELINE Improving Community Life CL -1. Livable Communities ............................................. 1 PART II --1998 CITY POLICIES Improving Fiscal Futures FF -1. State -Local Fiscal Relations ........................................ 3 FF -2. State Shared Revenues ............................................ 4 FF -3. Taxation of Municipal Bond Interest ................................. 5 FF -4. City Fiscal Year ................................................. 5 FF -5. Sales Tax on Local Government Purchases ............................ 6 FF -6. Delinquent Property Tax Penalties and Interest ......................... 6 FF -7. Payments for Services to Tax -Exempt Property ........................ 7 FF -8. Truth -in -Taxation ................................................ 7 FF -9. State Deductions from LGA ....................................... 8 FF -10. Reporting Requirements ........................................... 8 FF -11. Federal Budget Cutbacks .......................................... 8 FF -12. Local Performance Aid ............................................ 9 FF -13. Price of Government .............................................. 9 FF -14. Development Fees ................................................ 10 FF -15. Residential Nonhomestead Property Tax Relief ......................... 11 FF -16. Electric Utility Taxation ........................................... 11 Improving Local Economies LE -1. Tax Incement Financing .......................................... 12 LE -2. Property Tax Reform, Levy Limits, and TIF .......................... 15 LE -3. Economic Development Programs ................................... 16 LE -4. Redevelopment of Developed Communities ........................... 17 LE -5. Property Tax Abatement Authority .................................. 18 1998 City Policies i LE -6. Brownfields.................................................... 18 LE -7. Growth Management and Annexation ................................ 20 LE -8. State and/or County Licensed Residential Facilities (group homes) ......... 21 LE -9. Affordable Housing ............................................... 22 LE -10. City Role in Telecommunications ................................... 24 LE -11. Redesign of Electric Utility Regulation .............................. 26 LE -12. Adequate Funding for Transportation ................................. 28 LE -13. State Aid for Urban Road Systems ................................... 28 LE -14. State Aid Roads for Contiguous Cities Under 5,000 ..................... 29 LE -15. Turnbacks of County and State Roads ................................ 30 LE -16. Cooperation Between Counties and Cities Over County Roads 46 SD -12. Within Cities....................................................30 46 LE -17. Management of Rights -of -Way ..................................... 31 LE -18. Communications Infrastructure ..................................... 33 LE -19. Effective Telecommunications Competition ............................ 48 LE -20. Local Zoning Regulation of Telecommunications Service Providers ........ 34 LE -21. ISTEA Reauthorization ............................................ 34 Improving Service Delivery SD -1. Redesigning and Reinventing Government ............................ 35 SD -2. Unfunded Mandates...............................................37 SD -3. Civil Liability of Local Governments ................................ 38 SD -4. Environmental Protection ......................................... 39 SD -5. Personnel, Pensions, and Labor Relations ............................. 40 SD -6. Election Issues .................................................. 43 SD -7. Local Election Authority ........................................... 43 SD -8. City Costs for Enforcing State and Local Laws ......................... 44 SD -9. Access to Information Technology and Services ........................ 44 SD -10. Lawful Gambling Fund Expenditures ................................. 45 SD -11. Design -Build .................................................... 46 SD -12. Mobile Home Park Oversight ....................................... 46 SD -13. Proposed Plat Approval Authority ................................... 47 SD -14. Providing Information to Citizens ................................... 48 SD -15. Creating a Minnesota GIS Program .................................. 48 SD -16. State Licensing of Massage Therapists ................................ 49 ii League of Minnesota Cities General Policy Statement One of the most important purposes of the League of Minnesota Cities is to serve as a vehicle for cities to define common problems and develop policies and proposals to solve those problems. The League of Minnesota Cities represents 815 of Minnesota's 853 cities as well as 12 urban towns and 24 special districts. All sizes of communities are represented among the League's members (the largest nonmember city has a population of 163) and each region of the state is represented. The policies that follow are directed at specific city issues. Two principles guide the development of all League policies. 1. There is a need for a governmental system which allows flexibility and authority for cities to meet challenges of governing and providing citizens with services while at the same time protecting cities from unfunded or underfunded mandates, liability or other financial risk, and restrictions on local control; and 2. The financial and technical requirements for governing and providing services necessitate a continuing and strengthened partnership with federal, state, and local governments. This partnership particularly in the areas of finance, development, housing, environment, and transportation is critical for the successful operation of Minnesota's cities and the well-being of city residents. 1998 City Policies iii LEAGUE STAFF WORKING WITH STATE AND FEDERAL ISSUES Jim Miller, Executive Director Mandates, telecommunications Gary Carlson, -Director of Intergovernmental Relations General revenue sources for cities including aid to cities. and the property tax system, fiscal administration of cities, economic development and redevelopment, personnel, transportation Kevin Frazell, Director of Member Services Government innovation and cooperation Tom Grundhoefer, General Counsel General municipal governance, telecommunications Ann Higgins, Intergovernmental Relations Representative Telecommunications, housing, elections and ethics, utility service districts, transportation Andrea Stearns, Intergovernmental Relations Representative Tax increment financing, land use, ethics, economic development and redevelopment, fiscal issues, housing, public safety, general municipal governance Remi Stone, Intergovernmental Relations Representative Growth management and land use, environmental protection, personnel Eric Willette, Legislative Policy Analyst General revenue sources for cities including aid to cities and the property tax system, fiscal administration of cities, pensions iv League of Minnesota Cities Legislative Policy Committee Members Improving Community Life Steve Okins, Vice Chair, Finance Director, Willmar Dick Abraham, City Administrator, Lake City Sue Gehrz, Chair, Mayor, Falcon Heights Karen Anderson, Mayor, Minnetonka Jean Andre, Assistant to Manager/HRA Coordinator, David Beaudet, Councilmember, Oak Park Heights Golden Valley Steve Bjork, City Planner/Coordinator, St. Francis Jack Barlow, Councilmember, Lauderdale Thomas Burt, City Administrator, Rosemount Bill Barnhart, Intergovernmental Relations, Gino Businaro, Finance Director, Mound Minneapolis Dave Callister, City Administrator, Osseo Robert Benke, Mayor New Brighton Henry A. Duitsman, Mayor, Elk River John Blahna, Mayor, Landfall Terry Dussault, Assistant to Manager, Blaine Cathy Busho, Mayor, Rosemount (alternate) Kathleen Carmody, Councilmember, Brooklyn Gary Eitel, City Administrator, Rogers Center Charlotte Erickson, Administrator/Clerk, Minnetrista Peter Connor, Mayor, Owatonna Jerry Faust, Councilmember, St. Anthony Lorenzo Davis, Administrative Intern, Eagan Roger W. Fraser, City Manager, Blaine John Doyle, Councilmember, Marshall Rick Getschow, City Administrator, Hector Michael Ericson, City Administrator, Watertown John Gretz, City Administrator, Apple Valley Pat-Farr-ell—,Chief—of-Po lice—,Rochester Rod Hale,-Councilmember,-Cottage Grove Sharon Feess, Councilmember, Brooklyn Park Jeff Haubrich, Assistant Council Administrator, Evelyn Fox, Councilmember, Breckenridge Red Wing Wendy Gorham, Councilmember, Mora Steve Helget, City Clerk/Administrator, Tyler Harlan Gorath, Councilmember, Fairmont Patrick Hentges, City Manager, Mankato Arly Gunderman, Councilmember, New Brighton Susan Hovt, City Administrator, Falcon Heights Vivian Hart, GTS, St. Paul Bill Huepenbecker, Intergovernmental Director, Sue Henry, Administrative Aide, St. Cloud St. Paul Fran Hesch, Councilmember, Hopkins Greg Isaackson, Clerk -Administrator, Cottonwood James Hurm, City Administrator, Shorewood Joel Jamnik, Campbell Knutson, Eagan John Jenkins, City Administrator, Ortonville Barbara Jeanetta, Assistant to Manager, New Julianne Manship, Neighborhood Development Brighton Director, West St. Paul Elizabeth Kautz, Mayor, Burnsville Sandra Masin, Councilmember, Eagan James Keinath, City Administrator, Circle Pines Roberta Megard, Councilmember, St. Paul Dennis Kraft, City Manager, Robbinsdale James Mladek, Mayor, Montgomery Lynn Lander, City Administrator, Hermantown Ed Mylnar, Mayor, Lester Prairie Bob Larson, City Administrator, Deephaven Deb Moran, Councilmember, Burnsville Ann Lenczewski, Councilmember, Bloomington Larry Nicholson, Councilmember, Moorhead Kathy Lueckert, Assistant City Manager, Plymouth John Olinger, City Administrator, Mahtomedi Wes Mader, Councilmember, Prior Lake Isobel Rapaich, Councilmember, Duluth Michael McGuire, City Manager, Maplewood Char Samuelson, Councilmember, New Brighton Steve Mielke, City Manager, Hopkins Barbara Sanderson, Councilmember, Grand Rapids El Mlynar, Mayor, Lester Prairie Jolie Sasseville, Public Information Officer, Fergus John Moir, Finance Department, Minneapolis Falls Ruth Nelsen, City Clerk, Hilltop Betty Sindt, Councilmember, Lakeville Gary Neumann, Assistant Administrator, Rochester Grant Thorstad, Police Officer/DARE Instructor, John Perino, Mayor, Alexandria Rosemount Blair Tremere, Assistant City Manager, Prior Lake Dawn Weitzel, Interim Deputy Clerk, Mounds View Duane Zaun, Mayor, Lakeville Improving Fiscal Futures Joy Tierney, Chair, Mayor, Plymouth 1998 City Policies David Pokorney, City Administrator, Chaska Bryan Read, City Administrator, Montgomery Douglas Reeder, City Administrator, South St. Paul John W. Remkus, Finance Director, West St. Paul Robert Rys, City Administrator, Minnesota Lake Ryan Schroeder, City Administrator, Ramsey Alfred Schumann, Mayor, Eyota James Smith, Councilmember, Independence v Gerald Sorenson, Administrative Services Director, Moorhead Pete Stolley, Public Works, Northfield Malcolm Tilberg, City Manager, St. James David Urbia, City Administrator, Blue Earth Gene VanOverbeke, Finance Director, Eagan Jeff VanWychen, Intergovernmental Relations, Minneapolis (alternate) Daniel Vogt, City Administrator, Brainerd Bill Waller, City Administrator, LaCrescent Chuck Whiting, Clerk Administrator, Mounds View James Willis, City Administrator, Inver Grove Heights Donn Wiski, Councilmember, Roseville Improving Local Economies Bonnie Cumberland, Chair, Mayor, Brainerd Duane Zahn, Vice Chair, Mayor, Lakeville Kirsten Barsness, Economic Development Director, Cottage Grove David Beaudet, Councilmember, Oak Park Heights Jerry Bohnsack, City Administrator, New Prague Gerald Brever, City Administrator, Staples Kevin Carroll, Councilmember, Rosemount Victoria Cox, Councilmember, White Bear Lake James Daniels, Administrator, Lake Minnetonka Communications Commission, Excelsior Leo W. Eldred; Councilmember, Moorhead Michael Ericson, City Administrator, Watertown Keith Ford, Community Development Agency, Minneapolis Matt Fulton, City Manager, New Brighton Allen Greenfield, Councilmember, Prior Lake Tom Hansen, Deputy Manager Administrative Enterprises, Burnsville Duane Hebert, City Administrator, Renville Pat Heldt, Councilmember, Alexandria Jon Hohenstein, Assistant to Administrator, Eagan Bill Huepenbecker, Intergovernmental Relations Director, St. Paul Marvin Johnson, Mayor, Independence Ronald Johnson, City Administrator, Zumbrota Steven C. Jones, City Administrator, Mora Andrea Hart Kajer, Intergovernmental Relations Director, Minneapolis (alternate) Randy A. Kolb, Councilmember, Blaine Edward R. Larson, City Manager, Morris Larry Lee, Community Development Director, Bloomington Greg Lerud, City Manager, Milaca Don Levens, City Administrator, Cokato James L. Mladek, Mayor, Montgomery Ron Moorse, City Administrator, Orono E. Craig Morris, Mayor, Lakeland Mark Nagel, City Manager, Anoka Rhoda Newlin, Councilmember, Red Wing James Norman, City Manager, Montevideo Bruce Peterson, Community Development Director, Willmar Dan Rogness, Community Development Director, Rosemount Joe Rudberg, City Administrator, Becker Terry Schneider, Councilmember, Minnetonka Chad Shryock, City Administrator, Eagle Lake Robert Therres, City Administrator, Sartell Brian Wagner, City Coordinator, Lakefield Craig Waldron, City Administrator, Oakdale Daniel Wall, Mayor, Roseville Denny Wilde, City Administrator, Paynesville Betty Zachmann, City Clerk -Treasurer, Winsted Improving Service Delivery David M. Senjem, Chair, Councilmember, Rochester Jerry Dulgar, Vice Chair, City Manager, Crystal Patricia Crawford, Clerk -Treasurer, Motley Laurie Elliott, Personnel Coordinator, Shoreview Brian Fritsinger, City Administrator, Arden Hills Theresa Goble, Finance Director, Brainerd Ken Hartung, City Administrator, Bayport Mimi Hasselbalch, Councilmember, Vadnais Heights Andrea Hart Kajer, Intergovernmental Relations Director, Minneapolis (alternate) Mark Karnowski, City Administrator, Lindstrom Kay Kuhlmann, Council Administrator, Red Wing Myrna Maikkula, City Clerk, Brooklyn Park Kay McAloney, Personnel Director, Anoka Mary Helen Mische, Intergovernmental Relations Assistant, St. Paul Judd Mowry, Councilmember, Tonka Bay Susan Olesen, Clerk, Burnsville Desyl Peterson, City Attorney, Minnetonka Isabel Rapaich, Councilmember, Duluth Dan Scott, City Manager, North St. Paul Ceil Smith, Assistant to City Manager, Edina Glenda Spiotta, City Administrator, Carver Joyce Swadner, Elections Office, Minneapolis Blair Tremere, Assistant City Manager, Prior Lake Joyce Twistol, Personnel Director/City Clerk, Blaine Kurt Ulrich, City Administrator, Champlin Susan Walsh, Administrative Assistant, Rosemount Rena Weber, Clerk/Coordinator, Cold Spring Liz Witt, Administrative Assistant, Eagan Krista Witty, MVCOG Director, Mankato Wally Wysopal, Assistant to Manager/Personnel Officer, St. Louis Park A League of Minnesota Cities League of Minnesota Cities Policy Development Process The League's policy development process has taken place over the past five months. The process began with a member survey of priority issues facing city officials. The process will not end with the policy adoption conference. The committees will schedule additional meetings during the upcoming legislative session to discuss additional issues, develop alternative solutions and to discuss strategies to implement the League's policies. Listed below is a brief chronology of the major events in the policy development process. At each step, members have the opportunity to participate in the development process. April/May The League solicits members for ideas and problems. A survey at the Annual Conference allows members to formally suggest topics. June The League President accepts applications for committees and appoints policy committee members. The policy committees are: Improving Fiscal Futures Committee Improving Local -Economies Improving Service Delivery In addition, the Improving Community Life Committee meets on a regular basis to discuss issues affecting "livable communities" and to develop the Improving Community Life policy guideline. July Committees meet to discuss issues raised in member survey. Commitees can also form task forces to more thoroughly study specific issues. Task forces can include noncity members with a knowledge of the focus issue. August Committees and task forces meet to discuss issues and problems, accept through testimony and develop policy statements. September October Legislative Committee meets to finalize policies. The Legislative Committee is comprised of the League's Board of Directors and the chairs/vice chairs of the four above-mentioned committees. November Policy Adoption Conference. Members have the opportunity to discuss the draft policies, propose changes, and suggest additional policies for membership consideration. December The Board adopts the Legislative Action Plan, based on input from the Policy Adoption Conference. January Legislative Session. During the session, the policy committees and task forces through will continue to meet on issues and strategies. Members can assist the League's May legislative efforts by volunteering to contact legislators on a variety of issues of interest to our cities. 1998 City Policies vii Statement of Intent There are many problems which limit the effectiveness of city government to improve community life, improve the fiscal future and service delivery of city government, and to improve the local economy. _ What follows are statements of the problems facing cities and the solutions proposed to help resolve these problems. ,These statements of problems and proposed solutions form the policy of the League of Minnesota Cities. Additional. and alternative solutions to these problems may be proposed after the Policy Adoption Conference and the members of the League authorize its Board of Directors to. consider and support additional or alternative solutions, if necessary, to resolve the problems identified in this policy statement. Viii League of Minnesota Cities Part-- 1998 art- 1998 Policy Guidelines IMPROVING COMMUNITY LIFE CL -1. Livable Communities To the greatest extent possible, legislation affecting communities at the state and federal level should enhance, not diminish, the ability of citizens, businesses, and local governments to work together in partnership to make every community "livable. " PROBLEM. Cities in Minnesota are at various stages in meeting the goal of being "livable communities." SOLUTION: The definition of a "livable community" below will be used to evaluate proposed legislation to determine whether or not it advances the goal of enabling all Minnesota cities to become livable communities. It should also be used by_cities to_evaluate-their-progress-toward-the-goal of -becoming -livable communities. A LIVABLE COMMUNITY IS: WHERE PEOPLE OF ALL AGES • share a core of common values including valuing diversity, respect for each other, and good citizenship • feel: * safe * a sense of belonging * welcome • engage in life-long learning activities that: * prepare them for responsible citizenship * enhance the enjoyment of life * prepare them for changing job markets • participate in the decision-making process of community leaders • celebrate community • want to make their home 1998 City Policies 1 • have access. to: * good paying jobs * adequate and affordable housing * choice of efficient transportation systems including transit, pedestrians, and ,bicycles * gathering. places * desired' 1.information * choice of cultural and recreational activities * affordable goods and services, including health care • are involved in the nurturing of youth • care about their homes, community,. and the environment • get to know .each other • have the benefit of strong family support and nurturing adults - • WHERE._ OCAL._GOVERNME-NT • is responsive to the needs of its citizens „• is. actively, supported. by enthusiastic volunteers ! is open and user friendly encourages and implements cooperation and collaboration provides ,and maintains an adequate, physical infrastructure and promotes social infrastructure to meet local needs • educates citizens of all ages on local, regional, and state issues and government processes .• informs and communicates with citizens to foster participation in public policy decision-making • participates in youth development 2 League of Minnesota Cities Part II 1998 City Policies E IMPROVING FISCAL FUTURES 1 FF -1. State -Local Fiscal Relations 2 Issue: Minnesota's state and local government finance system is complex and intertwined. 3 Cities rely on their partnership with the state to provide local services. On the other hand, the 4 needs and desires of Minnesota's communities are many and wide-ranging. While the state's 5 revenue-sharing system has been regarded as innovative and helpful, there exists a growing 6 need for local elected officials, those closest to the electorate, to be responsive to the service 7 needs of the local citizenry. To that end, cities need discretion and flexibility in determining 8 — local 9 The 1997 legislature made changes to Minnesota's property tax system that will impact the 10' ability of local governments to fund necessary services. The reimposition of levy limits, 11 significant class rate compression, and changes in state funding ofschools all may have 12 unintended consequences. 13 Response: As the legislature considers additional property tax changes in 1998, it 14 should: 15 • carefully analyze the combined impacts of the 1997 tax bill and changing economic 16 circumstances on the taxpayer and on local governments so that policymakers can 17 better understand where the system may need further changes; 18 • repeal levy limits, which are inefficient, ineffective, interfere with local accountability 19 and ignore local circumstances; 20- • diversify available city revenue sources by generally authorizing local taxes that 21 reduce reliance on the property tax; and 1998 City Policies 3 1 • reduce the property tax burden for allr classes of property by increasing the state share 2 of school funding. Any increase in the state share of school funding must guarantee. a... 3 permanent reduction in the local property tax burden. The League supports paying 4 for the increased state costs through income and sales. taxes. 5 The legislature should- not: 6 • replace all or part of LGA or HACA with state -mandated categorical aid programs; 7 or local option taxing authority; 8 • " switch from the classification system to a market value based. system, which would ' 9 cause tremendous shifts of tax burden between classes of -property. The League also.. 1 10 - opposes applying -all- future levy increases to market value because this would further 11 complicate the` -property tax system; 12 •' interfere hi'local'decision making regarding service delivery; 13 •' impose a state:levied property tax; and - 14 •' cut LGA or- HACA to finance an increased state role in school finance. 15 FF -2. State, Shared Revenues 16 Issue: State revenue sharing. programs address at least three problems with a stand-alone 17 local government finance system. First, the property tax base available to communities can 18 vary dramatically. These programs use state resources to equalize the ability of communities 19 to provide essential services without undue property tax burdens for local residents. 20 Second, nonresidents can take advantage of local services or create additional demands for 21 services without contributing to the taxes that support these services. LGA and HACA help 22 address the free rider problem where nonpaying individuals consume services without 4 League of Minnesota Cities 1 contributing to the local tax base. 2 Third, allowing local units of government in Minnesota to only levy the property tax has 3 created an over -reliance on the property tax. LGA and HACA can reduce the overall reliance 4 of local governments on the property tax. 5 Response: LGA and HACA, or similar replacement revenues, must be continued and 6 additional state resources greater than the rate of inflation must be allocated to prevent 7 rapid future property tax increases. In addition, the HACA household growth factor for 8 cities should be reinstated. 9 FF -3. Taxation of Municipal Bond Interest 10 Issue: The state law that grants a tax exemption for municipal bond interest is being 11 reviewed and could be repealed. A repeal of this exemption will raise borrowing costs for 12 cities. 13 Response: The state should maintain the tax exemption for municipal bond interest 14 income. 15 FF -4. City Fiscal Year 16 Issue: The fiscal years for the state and cities are offset by six months. The state fiscal 17 year begins on July 1 while the city fiscal year begins on January 1. Lawmakers have 18 proposed changing the city fiscal year to coincide with the state. Such q change, while 19 providing questionable benefits for cities, would not correspond with the current property tax 20 cycle, impair historical comparisons of data, force cities to retool accounting systems, will 1998 City Policies 5 I adversely impact city credit ratings, and could result in state funding gaps. 2 Response: The state should maintain current law and not change the city fiscal year to 3 coincide with the state fiscal year. 4 FF -5. Sales Tax on Local Government Purchases 5 Issue: In 1992 when the state was experiencing a budget shortfall, the legislature repealed 6 the sales tax exemption for local government purchases. This action currently costs local 7 governments an estimated $77.5 million annually. Because no additional state aids were added 8 to offset the additional cost, this repeal has effectively increased local property taxes to finance 9 state operations. 10 Response: The state should reinstate the sales tax exemption for all local government 11 purchases. The exemption must not be coupled with cuts in LGA or HACA. 12 FF -6. Delinquent Property Tax Penalties and Interest 13 Issue: Although city finances are affected by property tax delinquencies, cities do not 14 receive any associated penalties and interest on these delinquencies. Penalties and interest are 15 split evenly between counties and schools. 16 Response: Cities and counties should receive a pro -rata distribution of 50 percent of 17 the penalties and interest collected on delinquent property taxes with the remaining 50 18 percent to be distributed to schools. 6 League of Minnesota Cities 4 I FF -7. Payments for Services to Tax -Exempt Property 2 Issue: Taxable property in many cities is being acquired by nonprofit and government 3 entities. Converting the property to tax-exempt status can lead to a serious tax base erosion 4 without any corresponding reduction in the service needs created by the property. 5 Response: Cities should be allowed to collect payments to cover costs of service in -lieu 6 of property taxes or special assessments from statutorily exempt property owners. 7 FF -8. Truth -in -Taxation 8 Issue: -The -legislature- created_ the_truth.in_taxation_process.in_1993_as_a replacement for 9 state -mandated levy limits. The 1997 legislature re-enacted levy limits for many cities, yet the 10 truth in taxation requirements remain. The 1997 legislature also changed the parcel -specific 11 notice of proposed property taxes to separate the effects of local spending decisions on 12 proposed taxes from the effects of factors beyond local control such as changes in valuation or 13 legislative changes to the class rates or state aids. 14 Response: Changes made in 1997 to the truth in taxation notice will hopefully clarify 15 the roles and responsibilities of the state and local governments. But modifications may 16 be necessary if the new form proves to be too confusing to taxpayers. In addition, cities 17 need more flexibility in the truth in taxation process. Cities should be able to schedule 18 their initial hearings that may conflict with others' hearings, if no other dates are 19 available. Cities should have the authority to increase the final levy from the preliminary 20 levy. 1998 City Policies 7 I FF -9. State Deductions from LGA 2 Issue: State administrative costs are deducted from the LGA appropriation. This reduces the 3 property tax relief provided by LGA and creates hidden appropriations for state. agencies. 4 Response: All appropriations from LGA resources that fund state operations should 5 be repealed. 6 FF -10. Reporting Requirements ' 7 Issue: Budget and financial reporting requirements imposed on cities by the state often result i� :., 8 in duplication and additional costs. 9 Response: Requirements for reporting and advertising financial and budget 10 information should be carefully weighed to balance the validity of the state's need for 11 additional information with the costs and burdens of compiling and submitting this 12 information. In addition, all state agencies should be aware of the information already 13 required by others to avoid duplication of reporting requirements. 14 FF -11. Federal Budget Cutbacks 15 Issue: Congressional actions to balance the federal budget will reduce federal assistance to 16 the state and to local governments. 17 Response: The state should not reduce aids or increase fees to local governments as a 18 means for dealing with cutbacks in federal revenues. The state should take responsibility 19 for reductions in federal revenues rather than placing the burden on cities and their 20 property taxpayers. League of Minnesota Cities .1 FF -12. Local Performance Aid 2 Issue: When the 1996 legislature created the local performance aid program, the legislation 3 was vague and the program was partially funded by cuts in HACA. In the future, the 4 requirements for applying for the aid could become an onerous mandate on cities and undermine 5 local decision-making. 6 Response: The League strongly supports efforts by cities to improve the efficiency and 7 effectiveness of their operations, including exercises such as performance measurement 8 systems. However, these efforts should be local initiatives rather than state mandated 9 actions. Therefore, the League opposes LPA. If local performance aid is to be continued: i 10 • The law must be clarified and the qualification requirements must be attainable by all 11 cities regardless of city size or staffing levels. 12 • All additional funding must come from new revenue sources rather than shifts of aid 13 from other programs such as LGA and HACA. 14 • The program must not become an onerous mandate requiring additional city resources. 15 • Any information on individual cities that is collected from the program must not be 16 used to simplistically compare cities. 17 FF -13. Price of Government 18 Issue: The price of government legislation enacted in 1994 was intended to measure the 19 overall effect of state and local taxation over a long period of time. The targets measure 20 government revenues as a percent of personal income. Unfortunately, the targets have been 21 misinterpreted and used unfairly to criticize city tax and-hudget decisions. 1998 City Policies 9 I Response: The price_ of government statutes as they apply to local governments should 2 be repealed. If the price of government law is to continue to be applied to local 3 governments, price of government calculations should be: 4 • based on the sum of levy and state aid, not just levy; and 5 • based on long-term trends, not single year events. 6 FF -14. Development Fees 7 Issue: New development and the resulting growth creates an increased demand for 8 public infrastructure and other public facilities. Severe constraints on local fiscal resources and i 9 dramatic forecasts for population growth have prompted cities to critically reconsider ways in . . 10 which we pay for the inevitable costs associated with new development. Traditional financing 11 methods tend to subsidize new development at the expense of the existing community, 12 discourage sound land use planning, place inefficient pressures on public facilities, and allow 13 underutilization of existing infrastructure. Consequently, local communities are exploring 14 methods to assure that new development pays its fair share of the true costs of growth. Given the 15 existing authorization to impose fees on new development for water, sanitary and storm sewer, 16 and park purposes, it seems reasonable to extend the concept to additional public infrastructure 17 and facilities improvement also necessitated by new development. 18 Response: The legislature should authorize cities to impose development fees so that 19 new development pays its fair share of the off-site, as well as the on-site, costs of public 20 infrastructure and other public facilities needed to adequately serve new development. 10 League of Minnesota Cities 1 FF -15. Residential Nonhomestead Property Tax Relief 2 Issue: Residential nonhomestead properties (one to three units) are in need of property tax 3 relief. This is particularly true of duplexes and triplexes, which did not enjoy the same amount 4 of property tax relief in the 1997 tax bill as did single unit rental property; therefore, these types 5 of property should be taxed alike. Eliminating the distinction between single unit rental, 6 duplexes, and triplexes will simplify the property tax system by eliminating a class of property. 7 However, granting rental property all the tax advantages of homesteaded property may `l 8 decrease homeownership and could have a destabilizing impact on Minnesota cities. Homestead 9 property should continue to enjoy preferential tax treatment relative to other classes of property. 10 Under no circumstances should the class rate applied to residential nonhomestead property be 11 less than the class rate that is applied to second-tier homestead property. 12 Response: The League of Minnesota Cities supports maintaining the property tax 13 distinction between homestead and rental property. The League also supports combining 14 all one to three unit nonhomestead residential property into a single class of property with 15 a single class rate. This single class rate should be reduced to, but not below, the class rate 16 currently applied to second-tier homestead and rental property. 17 FF -16. Electric Utility Taxation 18 Issue: Part of the discussion regarding possible deregulation of the electric power industry has 19 centered on electric utility taxation. Proponents of deregulation assert that if effective free market 20 competition is to replace governmental regulation, state tax policy must be changed to "level the 21 playing field" or ensure competitive parity. The main focus of the Investor Owned Utilities (IOUs) 22 so far has been removal of the attached machinery or personal property tax. Utilities subject to the 1998 City Policies 11 i tax argue that it places them at a competitive disadvantage to non -Minnesota companies, Rural 2 Electric Cooperatives (Co-ops), and Municipals. However, accurate comparisons of t" burden are 3 difficult, as other states use completely different taxing systems. Additic:ially, Co-ops do pay the 4 tax on some of their property and Mr-ricipals make subst?:.L'ial payments in lieu of takes. 5 Utility personal property can b(: a significant portion of the local tax base in all cities. Most 6 obviously affected are cities that have power plants; howc-ver, transmission V the personal property taxes paid by the IOUs and exist in nearly 8 every city. Replacing the revenue that would be lost to cities, counties, school districts, and other 9 -local taxing jurisdictions is a stated goal of the IOUs; however, the mechanics and funding sources ;n 10, of such a replacement revenue would be difficult to develop and administer, and could be subject to 11 reductions or elimination over time. Furthermore, replacement revenues or aids may not fully 12 address the problems created by a large tax base reduction. 13 Response: Cities oppose proposals for exempting the IOUs from the personal property tax. 14 Under no circumstances should local units of government and their taxpayers be required to 15 shoulder the burdens of tax relief for IOUs. Any effort to remove the personal property tax 16 must make cities and other local taxing jurisdictions whole in all respects. 17 IMPROVING LOCAL ECONOMIES 18 LE -1. Tax Increment Financing 19 Issue: The State of Minnesota has effectively delegated the responsibility for economic 20 development and redevelopment to cities. Unfortunately, neighboring states have given their 21 cities more development tools and, therefore, cities in these states have a competitive advantage 12 League of Minnesota Cities 1 over Minnesota cities. In Minnesota, tax increment financing is the most viable tool available to 2 all cities in their economic development and redevelopment efforts. The State, whether based on a 3 lack of information or misinformation, has been critical of cities' use of the tool and has 4 implemented a series of restrictions over the past several years rather than partnering with cities 5 and encouraging their endeavors to improve and enhance the economic well-being of Minnesota 6 and the growth and redevelopment of its cities. Cities, required to assume the financial risks 7 associated with development decisions, have used tax increment financing responsibly and 8 examples of these positive uses abound. A legislative task force was created by the 1997 9 legislature and directed to recodify the tax increment statutes for the- purpose of simplification F " 10 only, with no policy implications. •N 11 Response: To effectively compete with other states, Minnesota must provide its cities 12 greater flexibility in the use of tax increment financing and other economic development 13 programs. In light of substantial changes to the tax increment statutes over the past several 14 years, the legislature should not make major policy changes in 1998. The State should 15 partner with cities in economic development and redevelopment activities and encourage 16 cities' use of tax increment in achieving the laudable goals of long-term tax base stabilization 17 and growth, job creation, development of low -to -moderate income housing, remediation of 18 pollution, elimination of blight, recycling and redevelopment of the infrastructure, and 19 redevelopment of its communities. Counties and school districts are appropriately involved 20 in cities' development decisions through current "review and comment" requirements. The 21 legislature should reject any recommendations from the TIF recodification task force which 22 have policy implications. If 1998 becomes a year for major changes in TIF policy, the 23 legislature should: 1998 City Policies 13 I • remove existing restrictions to property included in a deferred assessment program within 2 the last five years (e.g., green acres); 3 • authorize any tax increment districts approved after April 1, 1990 to pool increments in 4 the same manner -as districts- certified prior to April 1, 1990; 5 • in light of levy limits, eliminate the LGA/HACA penalty currently imposed on districts or 6 allow an exception from levy limits. If the penalty is not eliminated, the restrictions on 7 the source of payment should be removed; 8 • expand the use of tax increment financing to assist in the development of technological 9 infrastructure, job training, the restoration of historic structures and for non -retail 10 commercial projects (e.g., software companies, banks, and insurance companies); 11 • exempt redevelopment districts from the "five year rule;" and 12 • modify the housing district income qualification level requirements to allow the levels to 13 vary according to those specific to individual communities. 14 In any event, consistent with the legislative TIF task force's recodification, the 1998 legislature 15 should make technical changes, including, but not limited to: 16 • requiring the Department of Revenue's definition of tax increment to be consistent with the 17 new statutory definition of tax increment; 18 • authorizing the use of federal grants and other funds for local contributions; 19 • removing the LGA/HACA penalty imposed on housing districts established between the 20 penalty years of 1990 and 1993; 21 • requiring the Office of the State Auditor to simplify their TIF reporting forms in 22 consultation with those required to complete the forms; 23 • authorizing TIF financial information to be published in a more simplified format so that it 14 League of Minnesota Cities I provides the average taxpayer with useful information; and 2 • providing cities with adequate administration financing. 3 LE -2. Property Tax Reform, Levy Limits, and TIF 4 Issue: Future proposals to reform the property tax system from the investor-owned utilities, 5 commercial and industrial groups, or others could have significant implications for tax increment 6 financing districts. For example, if property class rates are further compressed, existing tax 7 increment financing districts could experience additional revenue shortfalls which, in turn, could 8 jeopardize the repayment of outstanding debt or other obligations. Given the long-term nature of 9 property tax reform, cities could not have anticipated the impact of the 1997 class rate changes nor 10 can cities project the impact of future changes. The $2 million provided by the 1997 legislature 11 for grants where the class rate changes cause TIF district deficits, while critically needed, is likely 12 to be insufficient to cover every deficit, does not provide timely reimbursements, and is 13 administratively confusing. Additionally, several cities have -pledged only the city property tax 14 portion to a project. Under, levy limits imposed by the 1997 legislature, these cities will be unable 15 to meet these obligations. 16 Response: Any future proposals to reform the property tax system must provide for state 17 resources in an amount sufficient to cover any and all TIF district deficits. Additionally, if 18 the $2 million is insufficient to cover the deficits caused by the 1997 class rate changes, the 19 legislature should provide additional state resources so that TIF obligations can be met and 20 third party bondholders are protected. The legislature should also bring clarification to the 21 administration of the grant process and should require timely reimbursement. The 22 legislature should repeal levy limits. The legislature should provide resources so these 1998 City Policies 15 I projects are held harmless from the ramifications of property tax reform. 2 LE -3. Economic Development Programs 3 Issue: The Minnesota Investment Fund is not adequately funded. The State does not 4 authorize an adequate slate of tools for local governments to assist job creation, redevelop blight 5 and decay, and provide adequate housing choices. Consequently, cities are not well equipped to 6 compete nationally and internationally for business development. 7 Response: 8 • More state resources should continue to be contributed to the Minnesota Investment .9 Fund. 10 • In the event that the LGA/HACA penalty is not eliminated, a portion of the revenues 11 should be contributed to the Minnesota Investment Fund. These funds would then be 12 available for cities to retain businesses in the state and to attract business looking to 13 relocate from other states. 14 • The state should establish a new grant program that would provide funds to cities to 15 establish a Revolving Loan Fund targeted to gap financing for projects creating jobs. The 16 funds would be awarded to cities through a competitive grant program in which the - 17 award is based on community need and local development capacity. The approved 18 applications would be funded strictly on the aforementioned criteria as well as the city's 19 development program and development priorities. The State would not be in the business 20 of reviewing projects with respect to specific companies and specific loans. , These grants 21 would be in an amount up to $250,000 and would facilitate four to five initial local loan 22 projects. Local governments should be given the flexibility to utilize these funds 16 League of Minnesota Cities I throughout the city without any geographical restrictions. The funds to the communities 2 would be used to develop subordinated mortgages that are integrated with the primary 3 financing of a particular project. The loan could be utilized for retention as well as new 4 jobs. The respective community would be required to "recapture" the funds and also to 5 develop the appropriate collateral to protect the integrity of the Revolving Loan Fund. In 6 the event that the LGA/HACA penalty is not eliminated, a portion of the revenues should 7 also be contributed to the Revolving Loan Fund. 8 • Congress should remove the caps that have been placed on Industrial Development Bonds 9 and acknowledge that the extensive eligibility requirements now adequately limit their 10 use. 11 LE- 4. Redevelopment of Developed Communities 12 Issue: Developed communities across the State of Minnesota are faced with the unique 13 circumstances of deteriorating, obsolete, and vacant structures in neighborhoods and downtowns and 14 a lack of land for development.' Redevelopment activities usually require large, up -front funds to 15 address multi -phase projects of extensive duration where site assemblage, demolition, relocation, or 16 pollution clean-up must occur before private -sector interest can be generated. The lack of a coherent 17 statewide policy and the State's unwillingness thus far to provide financial support has and will 18 continue to contribute to the increasing problem of urban sprawl. 19 Response: In recognition of the unique needs of redevelopment projects, the State should 20 make a commitment to reinvest in its developed communities and should undertake a 21 comprehensive approach which provides financial assistance to address their redevelopment 1998 City Policies 17 I needs. 2 LE -5. Property Tax Abatement Authority 3 Issue: In an effort to increase the number of development tools available, the 1997 legislature 4 authorized local units of government to grant property tax abatements. While generally supportive 5 of additional development tools, cities did not promote this legislation. Abatement authority was 6 never intended to replace existing tax increment financing authority. Abatement is not an adequate 7 replacement for TIF, particularly in redevelopment projects which typically have higher costs. In 8 addition, abatements were placed within the parameters of levy limits, thus, for the next two years, 9 the "increase" in taxes'cannot be accessed to facilitate projects: 10 Response: TIF is still the primary viable development tool available. Abatement authority 11 should be available but it should not be offered as a rationale to eliminate TIF. If abatement 12 authority is to be at all effective, tax abatement projects need to be considered "outside" of levy 13 limits. 14 LE -6. Brownfields 15 Issue: Brownfields are lands that are not suitable for development due to the presence of 16 chemical or other contaminants. Brownfields are a major cause of blight within communities 17 across the state through loss of local tax base, jobs, housing quality, public safety and community 18 confidence. Revitalizing this land is costly and requires the cooperation of city, county, school, 19 regional, state and federal governments and the assistance of local economic development 20 organizations and citizens. As we move into an era where the mass creation of jobs is a necessity 18 League of Minnesota Cities 1 and where increased tax base is a requirement for local governments to adequately face growing 2 financial pressures, efforts to revitalize brownfields must not only continue but be accelerated in 3 the upcoming years. The 1997 legislature re -authorized $7 million for the Department of Trade 4 and Economic Development's (DTED) contaminated site clean-up fund and this amount was added 5 to the Department's base. Additionally, $6.2 million will now be appropriated annually from the 6 Petrofund to DTED to be used to clean petroleum -related contamination without the requirement 7 of an identifiable tank source. 8 Response: A comprehensive set of economic development programs must be maintained 9 for cities and other development agencies. The legislature should: 10 • increase funding for the Department of Trade and Economic Development's contaminated 11 site clean-up fund; 12 • act to strengthen enforcement and collection of revenues for the state contamination tax; 13 • continue support for and funding of local and regional programs to assist in the efforts to 14 remediate brownfields; 15 • establish a fully -funded program to allow cities and other development authorities to gain 16 control of and reclaim and revitalize brownfields; 17 • protect existing tax increment financing provisions that provide for the remediation of 18 brownfields and modify restrictions to allow the pooling of district revenues to assist in 19 . the financing of remediation of brownfields; 20 • establish an indemnification fund to provide financial security for institutions and 21 individuals as they invest in efforts to recycle brownfields in order to leverage. private 22 investment in cities' efforts to increase their tax base and create jobs; and 23 • continue the petrofund as a financing mechanism for cleaning contaminated sites. 1998 City Policies 19 I LE -7. Growth Management and Annexation 2 Issue: Unplanned and uncontrolled urban growth has a negative environmental, fiscal, and 3 governmental impact for cities, counties, and state governments because it increases the costs of 4 providing government services and results in the loss of natural resource areas and prime 5 agricultural land. 6 . Response: The League believes that the existing framework for guiding growth and 7 development primarily through local plans and controls adopted by local governments should ' 8 form the basis of a statewide planning policy and that the state shotdd not adopt a mandatory- 9 comprehensive statewide planning process. Rather, the state should: 10 • provide additional financial and technical assistance to local governments for cooperative 11 planning and growth management issues, particularly where new comprehensive plans 12 have been mandated by the legislature; 13 • clearly establish the public purposes served by existing statewide controls such as 14 shoreland zoning and wetlands conservation; clarify, simplify, and streamline these 15 controls; eliminate duplication in their administration; and fully defend and hold 16 harmless any local government sued for a "taking" as a result of executing state land use 17 policies; 18 • give cities broader authority to eitend their zoning, subdivision, and other land use 19 controls up to two miles outside the city's boundaries regardless of the existence of county 20 or township controls, in order to ensure conformance with city facilities and services; 21 • clearly define and differentiate between urban and rural development and restrict urban 22 growth outside city boundaries; 23 • require the Metropolitan Council to seek cooperation from the State of Wisconsin and 20 League of Minnesota Cities 1 counties (both Minnesota and Wisconsin) surrounding the metropolitan area to ensure 2 - responsible and controlled development, study expansion of Metropolitan Council 3 authority in surrounding counties, and examine the positive and negative impacts of 4 mandatory regional or local land use controls and state -imposed development standards; 5 and 6 • facilitate the annexation of urban land to cities by amending state statutes regulating 7 annexation to make it easier for cities to annex developed or developing land within 8 unincorporated areas. 9 LE -8. State and/or County Licensed Residential Facilities (group homes) 10 Issue: The need for more residential -based care facilities resulting from state policies makes 11 it clear that the state must also ensure there is sufficient funding to assure that residents living in 12 group homes and licensed facilities have appropriate care and supervision. In view of the 13 responsibilities cities have to accommodate group homes and residential -based facilities, it is 14 important that state and county units of government make every effort to work with local officials 15 to make sure that adequate care and public safety concerns are addressed. Cities must also be 16 aware of special care needed by group home residents in case of public safety emergencies. Since 17 operators of certain residential facilities and services are not required to notify cities when they 18 intend to purchase housing for this purpose, cities have insufficient opportunity to address special 19 care and public safety needs that these residences may require. 20 Response: The legislature should require state and county agencies which operate or 21 license companies that operate residential -based facilities notify cities in a timely manner and 22 allow opportunity for cities to respond regarding the status of facility license requests and 1998 City Policies 21 1 spectrum for public safety and emergency response; 2 • provide for institutional networks (I -Nets) through cable franchise agreements with local 3 operators to acquire a portion of a broadband network and other advance 4 telecommunications resources; 5 • consider installing city -owned and operated broadband networks or forming partnerships 6 to do so where the marketplace fails to provide the infrastructure and/or services; 7 • investigate and develop applications for those networks to deliver public services using 8 • advanced telecommunications; 9 • take an inventory of unused, underused and/or abandoned conduit in the right-of-way, in f 10 - easements, or on city -owned property to make use of those resources in developing needed 11 ' local information infrastructure. 12 LE -11. Redesign of Electric Utility Regulation 13 Issue: Policymakers at the state and federal levels are considering ways in which to bring 14 competition into the electric utility industry. Without a cautious approach which incorporates 15 careful consideration of the implications of any deregulation scheme for all consumers of electric 16 energy, it is possible that only the largest consumers of electric energy, would experience true cost 17 savings and other benefits often associated with competition while the small customers, individuals 18 and small businesses, may actually see rate increases. Additionally, city interests in tax base 19 stability and managing and obtaining compensation for the use of public rights of way by utility 20 companies are often overlooked in electric utility restructuring discussions. 21 Currently, the discussion regarding possible deregulation of the electric power industry in 22 -Minnesota has centered on electric utility taxation. Proponents of deregulation assert that if 26 League of Minnesota Cities I effective free market competition is to replace governmental regulation, state tax policy must be 2 changed to ensure competitive parity among both intrastate and interstate producers. The main 3 focus of the Investor Owned Utilities (IOUs) so far has been removal of the attached machinery or 4 personal property tax. Utilities subject to the tax argue that it places them at a competitive 5 disadvantage to non -Minnesota companies as well as Minnesota Rural Electric Cooperatives (Co - 6 ops) and Municipals. However, accurate comparisons of tax burden are difficult, as other states 7 use completely different taxing systems. Additionally, Co-ops do pay the tax on some of their. 8 property and Municipals make substantial payments in lieu of taxes. 9 Utility personal property can be a significant portion of the local tax base in all cities. Most 10 obviously affected are cities that have power plants. However, generation and transmission t 11 equipment accounts for over half of the personal property taxes paid by the IOUs, and exists in 12 nearly every city. Replacing the revenue that would be lost by cities, counties, school districts, 13 and other local taxing jurisdictions is a stated goal of the IOUs; however, the mechanics and 14 funding source of such a replacement revenue would be difficult to develop and administer, and 15 would be subject to reduction or elimination over time. 16 Response: A cautious, deliberative approach to restructuring the electric utility industry 17 is necessary to preserve the level of service to which Minnesota consumers of electric energy 18 have become accustomed. Additionally, it is crucial that cities have a place at the table in 19 deregulation discussions and that they retain their local authority to manage, and obtain 20 compensation for, the use of public rights of way, and that neither cities nor their taxpayers 21 are asked to shoulder the burdens of any tax relief provided IOUs. Finally, every effort 22 should be made to ensure -that additional responsibilities and financial burdens are not 23 shifted to the local level. 1998 City Policies 27 1 LE -12. Adequate Funding for Transportation 2 Issue: Current funding for roads and for transit systems across all government levels in the 3 state is not adequate. 4 Response: Minnesota should value, and adequately fund, all transportation systems in the 5 state. The state needs to provide an objective basis to determine the complete needs of the 6 road and transit systems, their present condition, and their impact on the economic health of 1° g 7 the state. This should include acknowledgment that delaying current expenditures will 8 increase costs in the future. The League of Minnesota Cities supports an increase in the gas 1 9 tax and urges` removing the existing restrictions on its use so'that gas tax revenues can be' 10 used for all transportation projects and programs, not just road construction and 11 maintenance: The legislature should institute additional revenue sources that can be 12 dedicated to all transportation programs. Cities should receive revenues necessary to meet 13 present and future transportation needs. If funding does not come from the state, cities 14 should have funding options available to them to raise the dollars necessary to adequately 15 fund roads and transit. 16 With the exception of funding for the state patrol, all nontransportation programs should 17 be funded from a source other than the highway user distribution fund. The revenues of the 18 highway user distribution fund are collected from transportation users and should be 19 dedicated to transportation -related services. 20 LE -13. State Aid for Urban Road Systems 21 Issue: Current rules governing municipal state aid expenditures are restricting the efficient use 28 League of Minnesota Cities I of these funds and do not adequately acknowledge the constraints of road systems in urban city 2 environments. 3 Response: Rules affecting the municipal state aid system need to be changed to 4 acknowledge the technical and practical restrictions on construction and reconstruction of 5 urban road systems. New municipal state aid design standards should not apply to 6 reconstruction of existing state aid streets that were originally constructed under different 7 standards. Future changes to state aid rules should ensure the involvement of elected officials 8 and engineering professionals in the decision-making process. 9 �LE-14. State Aid Roads in Contiguous Cities Under 5,000 10 Issue: Cities under 5,000 population do not receive any nonproperty tax funds for their collector 11 and arterial streets. 12 Response: State statute should be modified to encourage cooperation and improved 13 transportation systems by allowing contiguous cities that jointly represent a combined 14 population. of 5,000 or more to be eligible for Municipal State Aid (M.S.A.). Participating 15 cities would enter into a formal joint powers agreement and establish a joint budget that would 16 be governed by a board of elected officials. Cities that participated in this joint entity would 17 not be required to undertake any formal consolidation activities. 18 Cities under 5,000 population that were not eligible for M.S.A. through this cooperative 19 agreement practice should be able to use county municipal accounts and the five percent 20 account of the highway user distribution fund. - I 21 Uses of county municipal accounts should be statutorily modified so that counties—'can 22 dedicate these funds for local arterials and collector streets within cities under 5,000 1998 City Policies 29 I LE -20. Local Zoning Regulation of Telecommunications Service Providers 2 Issue: Cities must have authority to govern the use of property by telecommunications service 3 providers through zoning regulations without unnecessary state and federal intervention. 4 Response: The Federal Communications Commission and the state legislature should 0 5 continue to uphold local government authority to adopt and enforce local zoning.regulations of 6 telecommunications service providers as reaffirmed in the federal Telecommunications Act of 7 1996. 8 LE -21. ISTEA Reauthorization 9 Issue: Cities have an important stake in the reauthorization of the federal Intermodal Surface 10 Transportation Efficiency Act (ISTEA). Since its enactment in 1991, ISTEA has assured cities of a 11 key role in planning as well as benefits of funding for project enhancements and pollution 12 mitigation. ISTEA expires on September 30, at the end of this fiscal year. ISTEA him been 13 successfully implemented in Minnesota, with a strong focus on partnerships, local decision-making, 14 funding flexibility and emphasis on inter -modal transportation. 15 Response: Congress should reauthorize ISTEA this session to continue support for the new 16 era of transportation investments in which cities can work cooperatively with the Minnesota 17 Department of Transportation (MnDOT) to address local and regional transportation 18 interests. Putting in place locally developed criteria to evaluate programming of limited funds 19 has opened MnDOT programming to recognize regional priorities. Enhanced ISTEA 20 reauthorization will allow cities to continue to work within the current planning process to 21 address transportation needs. 22 The amount of ISTEA funding in the existing congressional and administration budget 34 League of Minnesota Cities 1 allocations does not meet growing needs. Trust fund revenues should be used solely for 2 transportation purposes, and the federal gas tax revenues should be transferred to the 3 Transportation Trust Fund (instead of being used for deficit reduction). 4 Regional planning is a strong component of the current ISTEA program. Congress should 5 support and encourage broadening the federal -state -local partnership and community 6 participation in transportation decision-making. 7 All program categories in the existing ISTEA program should be maintained, in particular 8 the Surface Transportation Program (STP), Transportation Improvement Program (TIP), 9 Enhancement and Safety, transit, Congestion/Mitigation Air Quality (CMAQ), and the r_ M—National Highway System (NHS) and Bridge Replacement programs. 11 Congress can aid local project implementation by reducing unnecessarily burdensome 1? regulations and procedures, particularly for small projects for elements that have little if any 13- negative effects on the environment. There is also a need to examine the relationship between 14 the metropolitan MPO boundary and U.S. Census boundaries of the Twin Cities Metropolitan. 15 Statistical Area (MSA). The MPO in the metro area needs to recognize the broad regional 16 implications of transportation in the 7 counties within Minnesota and the two counties in 17 Wisconsin that are within the MSA. 18 IMPROVING SERVICE DELIVERY 19 SD -1. Redesigning and Reinventing Government 20 Issue: Every level of government is reevaluating, reprioritizing, redesigning, and renewing its 21 organizational structure and programs in response to financial realities and citizens' needs and 1998 City Policies 35 I SD -11. Design -build 2 Issue: The standard bid procedure cities are required to -use in selecting contractors for 3 municipal buildings can be quite costly. Private sector development uses a process known as 4 "design -build" in which various firms submit project proposals that include both a design and the 5 construction costs for that design. The selection is then based on the total package. By granting 6 specific statutory authority to use the design -build alternative to the Metropolitan Sports Facilities 7 Commission and state agencies including the Department of Revenue, the legislature has 8 recognized the financial savings it can provide. In documented instances, cities have saved 9 taxpayers up to 10 percent of the total project cost by using the design -build alternative. The s 10 design -build process also permits improved project management and oversight. However, absent 11 statutory authorization to use this alternative, cities are vulnerable to lawsuits from unsuccessful 12 bidders. In addition, the design -build process for playground equipment can encourage greater 13 creativity while still maintaining cost controls. Special legislation was enacted for the City of 14 Chanhassen in 1995 to experiment with using this process for purchasing playground equipment. 15 Response: The legislature should authorize an extension of the "design -build" procedure 16 to cities as a less expensive alternative to the standard bid procedure. 17 SD -12. Mobile Home Park Oversight 1. 18 Issue: The State has preempted cities in the licensing of mobile home parks and has 19 limited the authority of cities to place new regulations on established mobile home parks. 20 However, cities are responsible for dealing with the various housing and public safety challenges 21 mobile home parks may create. 46 League of Minnesota Cities 1 Response: Since the State has already taken the lead, the legislature should provide 2 sufficient resources and direct the Department of Health to conduct a study on the condition 3 of mobile home parks throughout the State of Minnesota. Cities and mobile home park 4 owners and residents should be involved in the study. The results of the study should be used " 5 as a basis for policy discussions regarding ways in which the State can provide for increased 6 and improved oversight of mobile home parks and establish a statewide support system for 7 cities to rely on in dealing with the array of issues that arise in mobile home parks. 8 Outcomes of the study should include: 9 • "best practices" for the operation of mobile home parks; 10 • recommended state regulatory changes for the operation of mobile Home parks; 11 • suggested ways cities can better address the issues presented by mobile home parks; and 12 • identification of mechanisms to provide assistance in financing mobile home park 13 upgrades. 14 SD -13. Proposed Plat Approval Authority 15 Issue: Current law generally grants cities the authority to approve proposed plats as part of 16 their police power responsibilities for regulating development. Certain counties want legislative 17 authorization to approve proposed plats which are contiguous with existing or proposed county 18 roads. 19 Response: Cities oppose extending county authority over plat approval. While counties 20 have a valid interest in proposed plat decisions, this does not warrant a duplication of 21 approval authority. An informal process of county review with the opportunity to offer 1998 City Policies 47 0 1 would not disturb traditional powers over land use and business licensure. 2 Response: The League supports the statewide professional licensing of massage therapists 3 in order to aid local law enforcement efforts at controlling prostitution and other criminal 4 activity. I 50 League of Minnesota Cities