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1997-08-19 City Council Agenda PacketREVISED AGENDA CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA CITY COUNCIL AGENDA AUGUST 19, 1997- 7:30 P.M. Call to Order Roll Call Agenda Adoption Approval of July 15 Minutes Consent Calendar a. Acknowledgment of the July 9th Airport Relations Commission Minutes. b. Acknowledgment of the Fire Department Report for July. C. Acknowledgment of the Treasurer's Report for July. d. Acknowledge Receipt of Information regarding 1997 Bond Issues. Aeknewiedge Reeeipt of information regarding Fife Hydrant Painting. Approval of Fire Hydrant Painting Bid Award. f. Acknowledge Receipt of Friendly Hills Sod Update. 9. Approval of RESOLUTION NO. 97-48 - RESOLUTION ORDERING THE PREPARATION OF ASSESSMENT ROLL FOR TILSEN'S HIGHLAND HEIGHTS (IMPROVEMENT NO. 96, PROJECT 4) and RESOLUTION NO. 97-49 - RESOLUTION ORDERING THE PREPARATION OF ASSESSMENTROLL FOR PINCC- REEK ESTATES (IMPROVEMENT NO. 93, PROJECT NO. 1). 'h. Approval of St. Thomas Academy Roger's Lake Boat Use Request. i. Authorization to Advertise for Bids for the Roger's Lake Addition Drainage Improvement and that the Project Costs be financed by the City Storm Water Utility Fund. j. Accept Retirement of Public Works Employee and Authorization to Begin Search for new Personnel. k. Approval to Appoint Recreation Programmer. I. Approval of the List of Contractors. M. Approval of the List of Claims. End of Consent Calendar ,. Public Comments, f3, ii't4a (s 56 9) 7. Unfinished and New Business, Discussion on SuperAmerica Mon'u-ment Sign. Discuss Amendment to Dispatch Service Agreement with West St. Paul. C51 Discuss NDC4 1998 Draft Budget. Discussion on Draft Cell/PCS Ordinance. ►e' Discuss Proposal Increasing Park Dedication Fees. 8. Council Comments 9. Adjourn Auxiliary aids for persons with disabilities are available upon request at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids, however, this may not be possible on short notice. Please contact City Administration at 452-1850 with requests. A. CITY OF MENDOTA HEIGHTS MEMO August 19, 1997 TO: Mayor and City Council FROM: Kevin Batchelder, City Administrator SUBJECT: Add On Agenda for August 19 City Council Meeting The action requirement under Item 5e, of the Consent Calendar, has been changed (*) from acknowledge to approval and additional information has been added to item 7d (**). It is recommended that Council adopt the revised agenda printed on blue paper. 5e. Approval cif Fire Hydrant Painting Bid Award. Please see attached memo. 7d. Discussion on Draft Cell/PCS Please see attached memo. KLB:kkb Page No. 1 July 15, 1997 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, July 15, 1997 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:30 o'clock p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Huber, Koch, and Krebsbach. Councilmember Smith had notified Council that she would be late and arrived at 7:45. AGENDA ADOPTION Councilmember Krebsbach moved adoption of the revised agenda for the meeting. Councilmember Koch seconded the motion. Ayes: 4 Nays: 0 APPROVAL OF MINUTES Councilmember Huber moved approval of the minutes of the May a. Acknowledgment of the Treasurer's monthly report for June. 20, 1997 regular meeting. Councilmember Koch seconded the motion. Ayes: 4 Nays: 0 Councilmember Koch moved approval of the minutes of the June 1, 1997 regular meeting. Councilmember Huber seconded the motion. Ayes: 4 Nays: 0 Councilmember Krebsbach moved approval of the minutes of the July 1, 1997 regular meeting as amended. Councilmember Huber seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR Councilmember Krebsbach moved approval of the consent calendar for the meeting, along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the Treasurer's monthly report for June. Page No. 2 July 15, 1997 b. Acknowledgment of the Fire Department monthly report for June. c. Acknowledgment of receipt of correspondence from Carl Drake, Jr., expressing support for a deer hunt in the fall. d. Acknowledgment of correspondence from Dakota County Capital. e. Acknowledgment of receipt of correspondence form the MAC regarding MAC staff responses to telephone complaints on noise. f. Approval of the permanent appointment of Linda Shipton to the Administration/Utility Secretary position effective July 16, 1997. g. Approval of the permanent appointment of Nancy Bauer as Engineering Secretary effective July 16, 1997. h. Adoption of Resolution No. 97-24, "RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 95, PROJECT NO. 4," (Wentworth Watermain). i. Authorization for an expenditure of up to $2,000 from the Council budget for contingency purposes for the 6t' Annual Celebrate Mendota Heights Parks! Adoption of Ordinance No. 314, "AN ORDINANCE PROHIBITING PARKING ON THEEAST SIDE OF DODD ROAD (T.H. 149); BEGINNING AT THE NORTH PROPERTY LINE OF THE OLD FIRE HALL SITE (2144 DODD ROAD) TO THE NORTH PROPERTY LINE AT 2150 DODD ROAD." k. Authorization to advertise for bids for the 1997 Seal Coating Project. I. Acknowledgment of a memo from Project Manager Guy Kullander regarding final payments for the fire hall roof replacement and authorization for payments to Inspec, Inc. for $1,200 for inspection service and to Berwald Roofing Company for $67,309.00 for roof replacement. m. Approval of the List of contractor licenses dated July 15, 1997 and attached hereto. Page No. 3 July 15, 1997 n. Approval of the List of Claims dated July 15, 1997 and totaling $1,498,166.84. Councilmember Huber seconded the motion. Ayes: 4 Nays: 0 DODD ROAD/T.H. 110 Council acknowledged memos from Engineer Mogan regarding FRONTAGE ROAD a Mn/DOT cooperative agreement for the T.H. 110 frontage IMPROVEMENTS road and cost participation for the T.H. 149 trail. Engineer Mogan briefly reviewed the reports. Councilmember Krebsbach moved adoption of Resolution No. 97- 35, "RESOLUTION AUTHORIZING EXECUTION OF MNDOT COOPERATIVE AGREEMENT NO. 76203 FOR GRADING, SURFACING, AND STORM SEWER CONSTRUCTION ON THE T.H. 110 SOUTH FRONTAGE ROAD." Councilmember Huber seconded the motion. Ayes: 5 Nays: 0 Councilmember Krebsbach moved adoption of Resolution No. 97- 36, "RESOLUTION AUTHORIZING CITY COST PARTICIPATION FOR BITUMINOUS WALK CONSTRUCTION ALONG T.H. 149 BY COOPERATIVE AGREEMENT WITH MNDOT." Councilmember Smith seconded the motion. Ayes: 5 Nays: 0 PINE CREEK ESTATES Council acknowledged a memo from Engineer Mogan regarding reconsideration of the contract award for pine Creek Estates utility improvements. Councilmember Krebsbach asked if the developer knew when he bought the property that the sewer line was to the west. Mr. Mogan responded that the developer was aware that sewer was to the east. He further stated the city's "superblock" study identified the proposed location of utilities services for the property. Councilmember Krebsbach stated that in her history on the Planning Commission and Council, she cannot recall that the city has every spent so much money to serve two lots. Page No. 4 July 15, 1997 Mr. Mogan responded that he estimates now that the city would be carrying $67,000 of the cost versus $51,000 as had been anticipated in the feasibility study. Councilmember Krebsbach stated that she wants to be sure that the capacity of the sewer can serve the future development area and that she also wants it to be clear that the improvement will not serve just the Pine Creek Estates but rather that it is with the understanding that the utilities can also serve the Ridder property in the future. tiy� d Responding to a question from Mayor Mertensotto, Treasurer Shaughnessy stated that if the project is approved and the city carries 0 financing, it must be noted in the superblock file that the costs must be picked up when development occurs. Mayor Mertensotto felt that the project should be done. He pointed out that the major cost is for jacking the utilities under Dodd and that work will not get cheaper in the future. He felt that the proposed construction is the best way to serve the entire property in the future. Councilmember Krebsbach stated that she woulapprove this project because of pressure to complete the T.HOWI-Ole2rontage road portion of the construction contract. Councilmember Smith expressed concern about the city carrying the $67,000, not just concern for the city but also concern for the property owners who will be paying those costs in the future. Councilmember Huber pointed out that even though the city may carry the costs long-term, they will be recoverable at some time and the city is not forcing development of the currently undeveloped property. Councilmember Krebsbach stated that it is understood that the cost of oversizing of pipe is not normally incurred to serve a property, but pointed out that the city had no agreement with the developer of Pine Creek Estates to serve the property. She also stated that when the developer platted a flag lot, the city in no way agreed to carry the cost to provide utilities to the property. Councilmember Smith stated that she would like it to be clearly understood what the implications are in terms of carrying the $67,000 and future recovery. 5 Ayes: 5 Nays: 0 Page No. 5 July 15, 1997 Mayor Mertensotto stated that the cost would be the original amount plus interest accumulating in the future. He pointed out that the city has not discussed the matter with the adjoining property owners because Council does not want to put pressure on them to develop their property. Councilmember Smith stated that if the adjoining owners should plan to develop in the future, perhaps they would not want the carry costs to accumulate. Engineer Mogan responded that the real issue is benefits received. Mayor Mertensotto stated that the oversizing costs would be added into the overall property development costs. He stated that Council has agreed to carry the cost of oversizing in the past but it has not been practice to construct improvements with oversizing unless a project is in sight. Councilmember Krebsbach stated that Council is aware of the sensitivity of the superblock and she did not think that Council would want to put any development pressure on the owners of the property Attorney Hart stated that the ultimate test statutorily is the benefit to the property and how that test will apply to the oversizing costs plus interest at the time. He further stated that if the costs were more than the benefit received, the city would have to bear the cost, but it may cost far more to do the project in five years than it would cost today plus interest. ,.. P,-- . Mayor Mertensotto felt that constructing the project now would benefit the property owners more than delaying construction to the future. Councilmember Huber moved to amend the action taken on July 1, 1997 to adopt Resolution No. 97-30, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR SANITARY SEWER, WATERMAIN, STORM SEWER, AND STREET IMPROVEMENTS TO SERVE PINE CREEK ESTATES, JOB NO. 9304, IMP. NO. 93-1 & T.H. 110 S. FRONTAGE RD., JOB NO. 9610, IMP. NO. 96-2, S.P. 1918-98." Councilmember Smith seconded the motion. Page No. 6 July 15, 1997 GIRL SCOUT AWARDS On behalf of the City Council, Mayor Mertensotto presented awards to Janelle R. Den Bleyker, Jennine M. Huber and Kasey Tunell, recognizing their achievements in attaining the Girl Scout Gold Award. Ms. Den Bleyker and Ms. Tunell were present to receive their awards. ZIGGY' S Mr. Larrie Mack was present to request Council approval for a band to perform outside of Ziggy's Deli for a birthday party on the evening of July 28. Mr. Mack submitted a letter to Council explaining his request. Mayor Mertensotto stated that he would consider the request if it were to conduct the party inside of the Deli or if the resident wanted to reserve a park for the party and play some music over a short period of time, but the request raises a question of what is entertainment and what is a private party. Mr. Mack stated that he is using the birthday as an excuse to have a band, that he is paying for the band and could have the entertainment in the common area in the mall or in the restaurant. He stated that all he is asking is to have music outside from 6:30 to 9:30 p.m. instead of holding it inside. He stated that he will not do any advertising. Mayor Mertensotto responded that all of a sudden the proposal is that Mr. Mack hire a band to play outside the restaurant, and that would set a precedent. Mr. Mack stated that he is not asking for precedent, but that he is asking for permission to have the party outside instead of inside. He stated that there would be a live band with amplifiers. Mayor Mertensotto stated that if the event were to be held inside and the other merchants have no objection, he would consider it, but that allowing the activity outside, with amplified music, could bother area residents. He stated that approving the request would set a dangerous precedent and he would not support it. Councilmember Smith stated that she would like to know what the city policy has been and what the impact could be. She stated that while she cannot support the activity at this time, she would be happy to review the research on past policy. Mr. Mack responded that he was always told that live entertainment was not outlawed but he would have to ask permission for each event. He stated that the letters he has received from the city in Page No. 7 July 15, 1997 response to past requests have all stated that there could not be any live entertainment outside. Mayor Mertensotto stated that as far as he is concerned, Mr. Mack is running a business and is trying to bring in a band to promote his business. Councilmember Koch asked if the city has the right to deny the request if it is on private property so long as there are no objections from the other business owners. Councilmember Huber stated that he is concerned about how noise from the activity would impact the people across T.H. 110. Responding to a question, Mr. Mack stated that he would like to have a couple of events a year. He stated that city staff told him that he would have to ask for Council permission for the live music. He further stated that there is no city law written about live music. City Attorney Hart responded that a use must be permitted within the district in which a business is located, and live music is not a permitted use within any district. Mayor Mertensotto pointed out that even though Mr. Mack had told him the event was a private birthday party, he has admitted this evening that it is really a promotional event. Councilmember Huber stated that he could not support because of the potential noise problems for neighbors. TEMPCO Council acknowledged a memo from Assistant Hollister regarding continued discussion on a request from building permit from Tempco for a 30 by 39 foot addition to the elevation of its existing building. Mayor Mertensotto reported that he has met with Tempco representatives to discuss possible improvements to the Tempco site with the possibility of financial participation from the city. He informed Council that Tempco has owned its manufacturing facility since the early 1960's. He stated that the facility is located within the city's office park and does not fit, but Tempco does not want to spend money to do something that will just be of benefit to the city because it is in a very competitive industry. He informed Council that the Tempco representatives stated that the city wants Tempco to dress up its property, yet they pointed to the weeds along the Page No. 8 July 15, 1997 abandoned railroad right-of-way and trail near the Tempco property. He explained that if the city is willing to spend some money, Tempco is willing to do something to improve the appearance of its property. He reviewed his discussions with Tempco and stated that they have agreed to make some changes that the architect retained by the city has recommended. He stated that one request that had been made was that Tempco remove the road along the building, but that road is needed to transport materials form one part of the building to another, and also provides access to the building for a handicapped partner. He stated that while the road must stay, Tempco has agreed to narrow it and install a blacktop curb and do some landscaping. Tempco is also willing to close one of its two driveways. Councilmember Koch stated that the property owners came to the city for a building permit for an addition and did not tell Council it would be a good time to improve the building or ask for city assistance. Responding to a comment from Councilmember Krebsbach about the addition on top of the building, Mayor Mertensotto stated that Tempco indicated that it must either construct the addition or find another site. Councilmember Smith stated that she has a problem with deferred maintenance turning into city responsibility. She stated that unless the city participation in the project gives the owners more incentive to maintain the property she is not interested in proceeding. Mayor Mertensotto responded that part of the city contribution would be for a sprinkler system, which is for life safety purposes. He stated that the Tempco building sits in the business park area and the complaint of Tempco is that the more they improve their building, the more their taxes increase. He stated that if Council members object to the use of TIF, he must know now. He explained that he proposes a $50,000 up front TIF contribution and $5,000 a year for ten years on the condition that Tempco continues to own the building. He stated that the up front TIF is proposed to be used for sprinkler system installation. He informed Council that the city's Fire Marshal will not approve the addition unless a sprinkler system is installed for fire safety, and that Tempco has agreed to undertake the sprinkler system. Councilmember Krebsbach stated that her primary interest has been the addition on the roof, but the proposed design does not address that issue. She stated that the addition should be something other Page No. 9 July 15, 1997 than just block, and she could support TIF for the proposed sprinkling and landscaping improvements if the addition is enhanced. Mayor Mertensotto stated that the architect who has been working for the city does not feel that the addition is the problem that should be addressed first. Councilmember Smith stated that there has been a pay back to the city for all of the projects TIF has participated in, and that enhancing the appearance and value of the property would bring a pay back through increased taxes. Councilmember Krebsbach stated that she would like to see the building sprinkled and would support the proposal for life safety purposes but that she would like to see what can be done to upgrade the addition. Mayor Mertensotto responded that what the architect is saying is that other things should be looked at first and that the addition is not the problem as much as the existing facility. He stated that Tempco will undertake six different projects, including sprinkling, and TIF would support one half of the cost of the exterior improvements, and the cost of the sprinkler system when all of the work is completed. Councilmember Smith stated that she could agree to the use of TIF if there is a procedure for pay back of the up -front TIF in the event of a change of ownership. Councilmember Huber agreed, stating that pay -back should be a condition of the agreement. City Attorney Hart stated that the city's policy and all of the TIF agreements are consistent in requiring pay back on up front payments upon the sale of a property. CENTRE POINTE Council acknowledged a memo from Assistant Hollister regarding a request from Mr. Hugh Cullen, Roseville Properties, for minor revisions in the site plan for the Centre Pointe Office Building which Council has approved for construction at the northeast corner of Centre Pointe Drive and Centre Pointe Boulevard. Mr. Cullen was present for the discussion. Mr. Cullen informed Council that after the plan was approved by Council, Roseville Properties found some minor changes it would Page No. 10 July 15, 1997 like to make. Those changes include realignment of the curb cut on the north end of the site, moving the building up 20 feet to allow a row of parking to the rear and reducing the elevation of the building so that it will be the same height as the Gopher State One Call building. He informed Council that the rooftop units will be screened consistent with the Gopher State building. Councilmember Huber moved to approve the modifications as requested and authorize issuance of a building permit, subject to the i initial conditions of approval. Councilmember Smith seconded the motion. Ayes: 5 Nays: 0 NORTH KENSINGTON PARK Council acknowledged a memo from Parks Project Manager Guy Kullander regarding concept approval for North Kensington Park improvements. Mr. Kullander was present for the discussion. Mr. Kullander reviewed the proposed concept plan and responded to Council questions. Councilmember Krebsbach moved to approve the concept plan and direct Parks Project Manager Kullander to prepare final plans and request bids. Councilmember Smith seconded the motion Ayes: 5 Nays: 0 TREE ORDINANCE Council tabled discussion on a memo and draft tree ordinance submitted by Assistant Hollister. WORKSHOP Council acknowledged a memo from Assistant Hollister regarding and invitation to Council from the Planning Commission to attend the Commission's Cellular/PCS Workshop on July 22. It was noted that if three or more members plan to attend the workshop, this evening's meeting must be adjourned to that date. Councilmembers Huber, Koch and Smith indicated that they would attend. ADJOURN There being no further business to come before the Council, Councilmember Huber moved that the meeting be adjourned to the Page No. 11 July 15, 1997 Cellular/PCS Workshop at 7:00 p.m. on July 22. Councilmember Smith seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 9:59 o'clock P.M. Kathleen M. Swanson City Clerk ATTEST: Charles E. Mertensotto Mayor CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AIRPORT RELATIONS COMMISSION JULY 9, 1997 The regular meeting of the Mendota Heights Airport Relations Commission was held on Wednesday, July 9, 1997 in the City Hall Large Conference Room, 1 101 Victoria Curve. The meeting was called to order at 7:30 p.m. The following members were present: Beaty, Fitzer, Stein, May and Des Roches. Commissioners Leuman and Gross were excused. Also present was Senior Secretary Kim Blaeser. APPROVAL OF MINUTES Commissioner Des Roches moved approval of the June 11, 1997 minutes. Commissioner May seconded the motion. AYES: 5 NAYS: 0 UPDATE AIRPORT NOISE PLAN OF ACTION The Commission discussed and considered the following changes/additions/deletions to their Airport Noise Plan of Action. Chair Beaty suggested that the Commission consider inviting Mr. David Braslau to speak at a future meeting. Beaty stated that Mr. Braslau could speak to the Commission about his educated opinion that "fanning" aircraft ,may benefit the City of Mendota Heights. Chair Beaty briefly discussed Mr. Braslau's concept in fanning aircraft and that the City should consider requesting that aircraft fan off of 11 L. Commissioner Fitzer stated that this concept would help the City of Inver Grove Heights. Beaty stated that MAC has favored this concept and that it is currently implemented over the City of Minneapolis. Fitzer reminded the Commission that the MAC is not in charge of departure control at MSP. He stated further that with aircraft fanning to the north, the St. Paul Airport's airspace will be affected. Fitzer stated that more homes may be affected if the fanning procedure is implemented. Commissioner May stated that air AIRPORT RELATIONS COMMISSION MINUTES - JULY 9, 1997 noise will be spread out. Commissioner Stein stated he likes the concept of fanning aircraft but wondered if would be effective once the GPS is implemented. Commissioner May stated that while noise could be spread out, to increase overall noise in Mendota Heights is not a favorable outcome. May suggested that Mr. Braslau be invited to speak at an upcoming ARC meeting where the Commission may consider revisiting the fanning option off of 11 L. Chair Beaty added a new goal to the Noise Reduction Through Modified Takeoff Procedures: Goal: Revisit Fanning Option off of 11 L ACTION STEPS WHO WHEN 1. Braslau to educate the Commission on ARC Sept./ how fanning may affect the community Oct. 2. Research other airports implementation ARC/ Sept./ of fanning procedure. Staff Oct. 3. Explore with MAC - Get history of past ARC/ Sept./ concerns - i.e. - St. Paul Airport Staff Oct. 4. Check with FAA regarding their concerns ARC/ Sept./ for air traffic control. Staff Oct. The following changes were made to the Air Noise Plan of Action: Page 1 should read as follows: Issue: Noise Reduction Through Modified Takeoff Procedures Goal: Implementation of Non -Simultaneous Takeoff Procedures Which Minimize Mendota Heights Air Noise Exposure Action Steps: Who When 1. Request Copy of Tower Order that Staff July Implements NSDP's AIRPORT RELATIONS COMMISSION MINUTES - JULY 9, 1997 2 Y I r 2. Monitor Compliance with Tower Order Staff/ARC Continuous 3. Early Morning Flights - Request Compliance Staff/ARC August 4. Pursue Magnetic Shift Affect on Staff/ARC FAA is 105 Degree Heading for 11 L currently implementing Page 2 should read as follows ISSUE: Noise Reduction Through Modified Takeoff Procedures GOAL: Adoption of "Close -In" vs. "Distant" Takeoff Procedures to Reduce Noise Generation Over Mendota Heights. ACTION STEPS WHO WHEN 1. Political clout - Seek support from Staff/ARC August legislators - Send correspondence to MAC. 2. 'MAC Planning and Environment reports Staff/ARC August 3. MAC recommends to FAA procedure Staff/ARC to be implemented. 4. FAA implements tower order. Staff/ARC 5. FAA begins NADPs. Staff/ARC Page 3 should read as follows: ISSUE: Noise Reduction through Modified Takeoff Procedures GOAL: Adoption of Mandatory Nighttime Takeoff Regulations to Reduce Noise Generation over Mendota Heights ACTION STEPS WHO WHEN 1. Inquire with Bruce Wagoner about Staff August current head-to-head operations AIRPORT RELATIONS COMMISSION MINUTES - JULY 9, 1997 3 2. Suggest using crosswind runway more ARC Fall 1997 frequently during head-to-head operations 3. Monitor MSP Mitigation Comprehensive Plan ARC/ Fall 1997 designated Stage III only from 10:30 p.m. Council until 6:00 a.m. and Assist MAC in Implementing Voluntary Agreements with Airlines. Page 4 should read as follows: ISSUE: Noise Reduction through Modified Takeoff Procedures GOAL: Implementation of Narrowed Air Traffic Corridor which Minimizes Mendota Heights Air Noise Exposure ACTION STEPS 1. 2. Advocate for Maintenance of 5 miles final arrivals and 3 mile corridor for departures. WHO WHEN Staff/ARC Continuous Pursue the benefit of updating Tower orders Staff/ARC Fall 1997 to original intent before shift in magnetic headings (The Commission felt it necessary to contact Mr. Harold Pierce at 957-4292 to invite him to update the Commission on GPS technology). The Commission was of the consensus to delete page 6 of the Action Plan. The Commission felt that the issue to heighten awareness of Mendota Heights Air Noise Concerns by producing and distributing informative refrigerator magnets advertising the MAC Air Noise Complaint Line had been completed. The Commission felt that the ARC needs to continue to inform the community on ARC projects and concerns by using the City's newsletter and separate single page mailings. This Action Step will become a part of Expanding distribution of air noise related information. The following changes have been made to Page 6 of the Air Noise Plan of Action: Issue: Heighten Awareness of Mendota Heights Air Noise Concerns Goal: Expand Distribution of Air Noise Related Information AIRPORT RELATIONS COMMISSION MINUTES - JULY 9, 1997 4 ACTION STEPS WHO WHEN 1. Continue to inform the community on ARC Staff/ARC Continuous projects and concerns using the City's newsletter and separate single page mailings. 2. Work with Northern Dakota County Airport Rel. Staff/ARC Continuous Commission on possible legislation for MAC revision. 3. Mail letters and Heights Highlites to State Sen. Staff Continuous and Representatives regarding ARC issues. 4. Invite guests to monthly ARC meetings Staff Continuous (i.e. Hamiel, Mr. Wagoner, State/Rep (Quarterly) elected officials) 5. Expand coverage of air noise issues by Staff/ARC 1997 pursuing informational meetings with Council editorial staffs of major papers. 6. Continue to send press releases to newspapers, Staff Continuous State Senators and Representatives. 7. Update and Promote air noise mitigation document. Staff/ARC Annual Update The following changes have,,been made to Page 7 of the Action Plan: Issue:' Heighten Awareness of Mendota Heights Air Noise Concerns Goal: , Appointment of City Resident to the Metropolitan Airports Commission ACTION STEPS WHO WHEN 1. ,Discuss concerns with State Senators and Reps. ARC/ regarding composition of MAC. Pursue legislation Council ,to amend MAC Commissioner appointment process. 2. Discuss and compare with NDCARC cities affect. ARC by air noise to MAC representatives. AIRPORT RELA TIONS COMMISSION MINUTES - JUL Y 9, 1997 5 Dec. 97/ Jan. 98 3. Review MASAC representation and MAC repres. ARC/Staff 1997/1998 with Northern Dakota County Airport Relations Commission. Propose new structure and representation on MASAC. No changes were made to pages 8 through 12. The following issues and goals will remain priority with the Commission: (Page 8) Issue: MSP Long Term Comprehensive Plan Goal: Prevent Construction of Third North Parallel Runway ACTION STEPS WHO WHEN 1. Monitor MAC Compliance with Contract Staff/ARC Continuous 2. Research MAC Acquisition of Bureau of Staff 1997 Mines property and MAC interest in off airport properties in 3rd runway area. 3. Monitor EIS Process for N/S Runway Staff/ARC 1997/1998 4. Monitor EIS for 12,000 foot Runway Staff/ARC 1997 (Page 9) Issue: MSP Long Term Comprehensive Plan Goal: Implement Noise Mitigation Requirements in MSP Mitigation Committee's Comprehensive Plan ACTION STEPS WHO WHEN 1. Implement MAC's MSP Mitigation Plan Staff/ARC 1997/1998 a. MASAC Action Plan for Implementation b. Joint Efforts with NDCARC C. Dakota County Assistance d. Legislative Assistance AIRPORT RELA TIONS COMMISSION MINUTES - JUL Y 9, 1997 6 (Page 10) Issue: Conversion to Stage III Quieter Aircraft Goal: Assure Conversion by Federal Deadline of Year 2000 ACTION STEPS WHO WHEN 1. Vork with MAC to assure 1996 legislation to Staff Completed convert to all Stage III aircraft by year 2000 is implemented. 2. Consider backsliding of Stage III conversion. ARC Upon response of NWA 3. MASAC Consideration of Stage III Compliance ARC/Council Periodic (Pagel 1) ISSUE: Noise Reduction through Litigation GOAL: Determine Feasibility of a Legal Challenge to Current Air Noise Distribution ACTION STEPS WHO WHEN 1. Continue to be kept abreast of other communities' Staff/ARC Continuous issues and possible litigation process. 2. Consider Freedom of Information Request Staff/ARC 1997 for EIS or FONSI's on increased operations 3. Consider legal challenge options if north/south Staff/ARC 1997/1998 runway is delayed. AIRPORT RELATIONS COMMISSION MINUTES - JULY 9, 1997 7 (Page 12) Issue: Expand Eligibility for Part 150 Sound Insulation Program in Areas Affected by Air Noise Exposure Goal: Air Noise Mitigation through Sound Insulation ACTION STEPS WHO WHEN 1. Continue to monitor changes in the Ldn contours Staff/ARC On-going and monitor the Part 150 Sound Insulation Program completion process. 2. Examine the feasibility of purchase or acquisition ARC/Council 1998 through Part 150 for severely impacted areas. 3. Ensure ANOMS data used for Noise Contour Staff./ARC 1998 Generation for 2005 Part 150 DNL 60. DISCUSS JOINT WORKSHOP FOR NORTHERN DAKOTA COUNTY AIRPORT RELATIONS COMMISSIONERS The Commission was of the consensus that Wednesday nights are the best meeting nights. The Commission was of the consensus that City staff pursue August 27th as the joint workshop date for NDCARC commissioners. The Commission felt that the meeting should be held at the Mendota Heights City Hall and should begin at 7:00 p.m. Commissioner Des Roches was excused at 9:02 p.m. ACKNOWLEDGE RECEIPT OF VARIOUS REPORTS/CORRESPONDENCE The Commission acknowledged receipt of the following items: a. MASAC Agenda for June 24, 1997 and May 27, 1997 minutes. b. MASAC's Technical Advisor's Report for May 1997. C. MASAC's Monthly Complaint Summary for May 1997. d. MASAC's Corridor Gate Penetration Analysis for May 1997. e. Airport Noise Report for June 23, 1997. f. Eagan ARC Agenda for July 8, 1997. g. MAC 1996 Report to the Public and MSP Skyway to 2020 Report. AIRPORT RELATIONS COMMISSION MINUTES - JULY 9, 1997 8 ADJOURNMENT There being no further business, the Airport Relations Commission adjourned its meeting at 9:17 p.m. Respectfully submitted, Kimberlee K. Blaeser Senior Secretary AIRPORT RELATIONS COMMISSION MINUTES - JULY 9, 1997 9 FIRE CALLS NO. MENDOTA HEIGHTS FIRE DEPARTMENT JULY 1997 MONTHLY REPORT 9 713 9 - 97171 NUMBER OF CALLS: FIRE ALARMS DISPATCHED: ACTUAL FIRES Structure - MH Commercial Structure - MH Residential Structure - Contract Areas Vehicle - MH Vehicle - Contract Areas Grass/Brush/No Value MH Grass/Brush/No Value Contract MEDICAL Assist Extrication HAZARDOUS SITUATION Spills/Leaks Arcing/Shorting Chemical Power Line Down FALSE ALARM Residential Malfunction Commercial Malfunction Unintentional - Commercial Unintentional - Residential Criminal .aOOD INTENT Smoke Scare Steam Mistaken for Smoke Other MUTUAL AID TOTAL CALLS LOCATION OF FIRE ALARMS: MENDOTA HEIGHTS 27 MENDOTA 2 SUNFISH LAKE 2 LILYDALE 1 OTHER 1 TOTAL 33 WORK PERFORMED HOURS FIRE CALLS 469.5 MEETINGS 10 DRILLS 86 WEEKLY CLEAN-UP 21 SPECIAL ACTIVITY 55.5 .DMINISTATIVE 0 FIRE MARSHAL 86 TOTALS 728 NUMBER 1 I $45,000 $10,000 1 33 TOTAL MONTHLY FIRE LOSSES 2 $45,000 $20,000 $0 FIRE LOSS TOTALS MENDOTA HEIGHTS 3 3 2 7 4 3 1 2 3 1 33 ~ TO DATE 138 3 10 116 4 171 TO DATE 2575.5 408.5 886 193.5 396 0 473.5 4933 TOTALS TO DATE $35,800 $1,200 $77,400 $17,000 $0 ALL FIRES, ALL AREAS (MONTH) $65,000 $131,400 MEND. HTS. ONLY STRUCT/CONTENTS $29,700 MEND. HTS. ONLY MISCELLANEOUS $24:300 MEND. HTS. TOTAL LOSS TO DATE $54,000 BILLING FOR SERVICES AGENCY THIS MONTH TO DATE 153 2 11 7 0 173 LAST YEAR 2998 449.5 1023.5 229.5 830.5 0 520 6051 MN/DOT $ 0 MILW. RR $ 0 CNR RR $ 0 OTHERS: $0 TOTALS: $0 $0 FIRE MARSHAL'S TIME FOR MONTH INSPECTIONS 41 INVESTIGATIONS 9 RE -INSPECTION 1 MEETINGS 1.5 ADMINISTRATION 32 SPECIAL PROJECTS 1.5 TOTAL 86 REMARKS: SEE OTHER SIDE FOR SYNOPSIS SYNOPSIS July, 1997 FIRE CALLS The month of July has turned out to be the busiest month of the year as the Mendota Heights Fire Department responded to 33 calls. The month started out strong with 10 calls on July 1st, nine of them being storm related calls occurring within a three hour period that evening. These calls consisted of numerous power lines down and arching, in which we would secure and protect the area and notify NSP of the danger. We also had several false alarms due to lightening strikes causing alarm systems to malfunction. On Wednesday July 16, we responded to a structure fire in Sunfish Lake. West St. Paul Police arrived first and verified an actual fire, Chief Maczko already enroute, immediately requested mutual aid from Inver Grove Heights Fire. This provided to be a very good decision, because of the lack of water (no hydrants in Sunfish Lake) and the increased fire fighters at the scene right away helped reduce and eliminate possible heat exhaustion and injuries due to fire fighters battling this blaze in 90° heat. The fire was brought under control within a 1h hour after we arrived at the scene. It was a terrific effort by all those involved and proved that teamwork and training not just within our department, but also with our neighboring fire departments pays off. One fire fighter suffered minor neck injury while battling the fire. The cause of the fire appears to be electrical with damages being approximately $65,000. At 6:22 a.m. on July 30, we were able to return the favor to the Inver Grove Heights Fire Department when we responded to a mutual aid call in their city for a structure fire at their new Senior High Rise. MONTHLY DRILL The months general department drill consisted of a scenario in which a structure fire was reported at Henry Sibley High School. The instructor radioed from the school to the station and instructed us to respond and set up as if an actual fire. Crews were given specific tasks once at the scene and assignments were done in proper procedure. The Incident Command System was used and fire fighter accountability tags and boards were used. SQUAD DRILL The months squad drill was an exercise in the proficiency of engineering. The engineer is in charge of not only driving the pumper, but also must be able to quickly and safely get water to the appropriate hose lines at the appropriate pressures and be able to quickly change from tank to hydrant water. They must be familiar with all the various fittings and connections that are needed to get the "wet stuff on the hot stuff'. Each fire fighter on every squad practiced procedures and will be tested in the August squad drills to be able to pump efficiently and safely. One Final Note As we close out July we hope August is much quieter. We will be getting ready for our 50th year celebration. There has been many hours spent over the last year researching our past and we look forward to recognizing our past accomplishments and appreciate the effort and dedication to those before us. We look forward to August 16, 1997 and sharing with our community our heritage and our past and together look to the future to continue to be an active positive influence within our community. FIRE DEPARTMENT MONTHLY WORK PERFORMANCE FOR JULY 1997 Special Acct. Includes: Fireworks, Fire Prevention, Outside Fire School and S 3ecial Meeting CALLS FOR MONTH FIRE FIRE FIRE PERCENT CLEAN MONTHLY GEN OFFICER SQUAD SPECIAL 33 CALLS CALL CALLS ATTENDED UP DRILL MTG MTG DRILL ACT. YEAR TO DATE ATTD HOURS ATTD THIS 1 2 2 1 2 171 MONTH MONTH YEAR YEAR HOURS HOURS HRS. HOURS HOURS HOURS HOURS Adrian, Ed 16 14 79 46% 1 2 2 4 Blaeser, Bret 24 22 99 58% 1 2 2 Brennan, Mike 23 13% Coates, Aaron 8 13 53 31% Connolly, Marcus 15 13 75 44% 1 2 2 2 Coonan, Mike 16 14 65 38% Dreelan, David 20 19 88 51% 1 2 2 2 3.5 Dreelan, Paul 14 12 61 36% Husnik, Ted 13 11 47 27% 1 2 4 Katzenmaier, Ron 26 25 109 64% 1 2 2 2 Kaufmann, Mark 4 4 71 42% 1 2 2 Kilbur , Jim 18 16 87 51% 2 7.5 Kingsley, Roy 14 9 87 51% 1 2 2 2 8 Klarkowski, Walt 4 8 36 21% 1 2 2 La akko,John 20 18 113 66% 2 Lerbs, Jamie 18 16 87 51% 1 2 2 2 Lowe, George 27 26 116 68% 1 4 2 2 5.5 Maczko, John 16 15 72 j 42% 2 5.5 'aczko, Mike 20 18.5 82 48% 1 2 2 ,rlcNamara, Randy 15 13 56 33% 1 2 2 Nelson, Gerald, Jr. 11 15 80 47% 1 2 2 0 0% Olund, Tom 7 11 52 30% 1 2 2 Oster, Tim 20 15 72 42% 1 2 2 Paton, Dave 16 15 67 -1 39% 1 2 2 Perron Jim 20 16.5 1 79 46% , 1 2 Perron, Kevin 16 14.5 68 40% ; 2 _ Shields, Tom 15 9 60 35% 1 2 2 Sk'erven, Gordy 17 16 98 57% 2 4 Stein, Keith 26 24 120 70% Stenhau , Jeff 20 19 73 43% 1 2 2 2 3.5 Weinzettel, Tom 13 7 X56 33% 2 Weisenbur, er, Ken 20 19 92 54% 1 2 Zwirn, Dick 2 2 59 35% TOTAL FOR MONTH 469.5 i TOTAL ATTENDED 21 22 0 10 1 21 TOTAL FOR YEAR 2575.5 TOTAL MAN HOURS 21 44 0 10 42 0 55.5 THIS MONTH LAST MONTH LAST YEAR AVE. RUNS/MAN 15.97 XXXXXXXXXX, XXXXXXXXX "VE. MEN/RUN 15.48 13.38 16.86 JE % FOR YEAR 45.36 44.63 54.33 i -- CITY OF MENDOTA HEIGHTS TREASURER'S REPORT, JULY 1997 DAKOTA, INC. Checking Account 1.05% Savings Account 2.15% C.D. Rep. 3.00% Collateral - Bonds Gov't. Guar. CHEROKEE STATE BANK Saving Cert. 8/17/97 @ 3.63% Collateral - Bonds Gov't. Guar. Comm Paper 8/1/97 FHL Bk 6.08% (PRU) FHL Bk 7.05% (PRU) FHL Bk 6.18% 9/25/98 opt 97 (PRU) LaSalle Bank CD 5 1/2/7% FHLMC 7.23% 12/97 FBS 6.40% FNMA 6.18% 12/99-96 FHL Mtg. Pool 8% (PRU) FMLC 7% Mtg. Pool (PRU) PAC FMLC 6 1/4% Mtg. Pool (PRU) FNMA 6% Pool (PRU) FHLMC 6% Pool @ 101.4375 (PRU) FNMA (1994 Pool) 6 1/2% (PRO) U.S. Treasury Money Mkt. (FBS) Gov't. Securities Fund Zero Cpn T.Bds 7.9% - 2011 (J&M) PRU Gov't Sec Fd TOTAL FUNDS AVAILABLE Funds Available 12/31/96 Funds Available 7/30/96 Rates Money Market July Bank 2.85% July FBS 5.13% BALANCE COLLATERAL $69,818.38 $604.70 0.00 $70,423.08 $500,000.00 $100,000.00 $13,952.59 $13,952.59 $500,000.00 $100,000.00 $996,215.28 $500,000.00 $247,500.00 $500,000.00 $95,000.00 $500,008.00 $500,008.00 $211,955.13 $431,983.65 $344,848.84 $503,180.34 $188,404.56 $263,522.30 $296,080.30 $1,002,470.00 $197,530.00 $433.00 $6,271,358.47 $7,185,466.62 $6,161,835.40 $600,000.00 $600,000.00 Value 7/30/97 (est) $1.000,000.00 $500,000.00 $250,000.00 $500,000.00 $95,000.00 $502,000.00 $500,000.00 $214,000.00 $415,000.00 $350,000.00 $475,000.00 $195,000.00 $250,000.00 $1,025,000.00 $2,489,000.00 $318,000.00 $437.00 CITY OF MENDOTA HEIGHTS MEMO August 15, 19 TO: Mayor, City Council and City Adm3 for FROM: Lawrence E. Shaughnessy, Jr., Treasurer SUBJECT: 1997 Bond Issues DISCUSSION In the past, we have tried to limit bond sales to not more than one a year and when possible, every two years. Our last sale was in November of 1995. At this time, we have the following Improvements to finance: 1. Curley Streets 2. Highland Heights Streets 3. Pine Creek Sewer We also have one issue which we could refund with an estimated savings of $63,000. We would plan to have a bond_ sale no later than November 18th to finance these projects. We would also plan to use Equipment Certificates to finance the new fire truck which we have on order. This issue will be about $360,000 payable over five years. When we are able to set the amounts to finance each improvement, we will have a resolution authorizing the proposed bond issues and set a date of sale. ACTION REQUIRED None at this time. This is for Council information only. LES:kkb TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS Mayor, City Council and City Adminis�at James E. Danielson, Public Fire Hydrant Painting DISCUSSION: August 13, 1997 Works Di ct -1/ (Lu - 1 At the August 5th meeting, Council directed me to contract this year for painting the City's fire hydrants. The hydrants were last painted in 1988 using an alkyd type paint. Alkyd paint is easier to work with than other paints, but it fades faster. Those hydrants that were painted in 1988, although they are still are well covered and protected by paint, are faded to a pink color. I am proposing to repaint the hydrants this year with an acrylic type paint. Acrylic paint will not fade like an alkyd paint, but acrylic paint requires much more attention in application. The most serious concern when applying acrylic paint is moisture. The paint must be applied and allowed to dry without moisture, therefore the days when it is applied must be lower in humidity and not be dewy (hot, dry summer days are the best). The supplier of the paint suggests we begin painting immediately to take advantage of hot August weather, and quit painting late in September, when the mornings and evenings are dewy. In order to get a significant number of hydrants painted yet this year we need to begin painting immediately. A painter can only paint 12-15 hydrants per day. The City has approximately 860 hydrants of which a number are newer and do not yet need repainting. I estimate that approximately 500 hydrants should be repainted. I have requested bids from several painters to be submitted August 19th. I will have the results available for Tuesday's meeting. Costs for this project were not budgeted for this year, but can be funded for out of the Utility Reserve Fund. Estimated costs are $25 per hydrant for 500 hydrants or $12,500. I have requested bids for 500 hydrants on a per hydrant basis so that we can cut off painting when the weather no longer is favorable and only pay for the hydrants that are completed. ACTION REQUIRED: For your information and comment, bids will be available for your consideration Tuesday evening. CITY OF MENDOTA HEIGHTS August 19, 1997 TO: Mayor, City Council and City Administrator FROM: James E. Danielson, Public Works Direct SUBJECT: Fire Hydrant Painting Bids DISCUSSION: I requested bids from seven painting contractors to paint the City's fire hydrants and received the following bids: Contractor Did Bob Doane $13,250 ($26.50 each) Mendota Heights, MN Budget Sandblasting and Painting, Inc. $13,500 ($27.00 each) Minneapolis, MN Fresh Paint, Inc. $16,000 ($32.00 each) St. Paul, MN Skillman Painting, Inc. $16,250 ($32.50 each) South St. Paul, MN Bob Doane the low bidder has completed work for the City before (Mendakota Park) and has done very good work. Mr. Doane did not say in his bid how many hydrants he could complete in a day, but the second low bidder says 32. At thirty two hydrants per day it will take between three and four weeks to complete the work. I recommend that we award a purchase order to Mr. Bob Doane for the 1997 fire hydrant painting project. If Council desires to implement the recommendation they should pass a motion awarding a purchase order to Mr. Bob Doane for his low bid of $13,250 or $26.50 per hydrant. All costs for this project will be covered by the Water Revenue Fund. TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS August 14, 1997 Mayor, City Council and City A n ator James E. Danielson, Public Friendly Hills Sod Update Works Dire This spring the City received several complaints from the Friendly Hills neighborhood about dead sod. To remedy the problem, Council agreed on a replacement program and awarded a bid to LaPointe Landscaping to resod affected lawns. Council's action was well advertised, with letters being sent by mail to all homeowners within the neighborhood and articles written in the local newspapers. The response from the neighborhood was much greater than expected. Marc's original sod estimate was for 2,500 square yards of sod, however the final quantity was 7,298 square yards of sod. The City's contractor, LaPointe Landscaping did an excellent job of replacing the sod and dealing with the neighbors. We think that all, with maybe three exceptions, the neighbors are satisfied. (Those three exceptions still failed to perform adequate sprinkling). A total of 60 homes responded and were resodded. There still remain about six (6) homes with some of the worst sod that did not contact the City to request resodding. For Council information and comment, LaPointe Landscaping has finished their work and their bill is on the list of claims. Costs are to be funded from project contingencies. Also note; LaPointe sodded the old Fire Hall site, and that is to be funded by TIF. CITY OF MENDOTA HEIGHTS August 12, 1997 TO: Mayor, City Council and City Adrighistrator FROM: James E. Danielson, Public Works Dir ct SUBJECT: Preparation of Assessment Roll Tilsen's Highland Heights Street Rehabiltation and Pine Creek Estates Utilities The Tilsen's Highland Heights and Pine Creek Estates projects are substantially complete and assessment rolls need to be prepared. The rolls will be completed for Council's consideration next meeting, so that public hearings can be ordered for October 7, 1997. This will allow for 30 days to prepay the assessments prior to certification of the roll with Dakota County in late fall. I recommend that Council order the preparation of the assessment rolls for the Tilsen's Highland Heights Street Reconstruction project and Pine Creek Estates Utility project. If Council concurs with the recommendation, they should pass a motion adopting Resolutions Nos. 97- , RESOLUTION ORDERING THE PREPARATION OF ASSESSMENT ROLL FOR TILSEN'S HIGHLAND HEIGHTS (IMPROVEMENT NO. 96, PROJECT NO. 4.) and RESOLUTION ORDERING THE PREPARATION OF ASSESSMENT ROLL FOF, PINE CREEK ESTATES (IMPROVEMENT NO. 93, PROJECT NO. 1.) City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 97 - RESOLUTION ORDERING THE PREPARATION OF ASSESSMENT ROLL FOR TILSEN'S HIGHLAND HEIGHTS (IMPROVEMENT NO. 96, PROJECT NO. 4) WHEREAS, contracts have heretofore been let for the construction of the following described improvement: WIT41 The construction of street reconstruction/rehabilitation improvements to serve Tilsen's Highland Heights and adjacent areas (which improvements have heretofore been known and designated as Improvement No. 96 Project No. 4) WHEREAS, the construction of said improvements has been substantially completed. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights as follows: 1. That the total cost of the above described improvements shall be assessed as described in the feasibility report against all properties benefitted by said improvements. 2. That the City Clerk with the aid and assistance of the City Engineer be and is hereby authorized and directed to prepare the separate assessment roll for the above described improvements showing the proper amount to be assessed against each of the lots, pieces or parcels of land benefitted by said improvements. Adopted by the City Council of the City of Mendota Heights this 19th day of August, 1997. ATTEST: CITY COUNCIL CITY OF MENDOTA HEIGHTS Kathleen M. Swanson, City Clerk Charles E. Mertensotto, Mayor City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 97 - RESOLUTION ORDERING THE PREPARATION OF ASSESSMENT ROLL FOR PINE CREEK ESTATES (IMPROVEMENT NO. 93, PROJECT NO. 1) WHEREAS, contracts have heretofore been let for the construction of the following described improvement: and The construction of sanitary sewer main and water service improvements to serve Pine Creek Estates and adjacent areas (which improvements have heretofore been known and designated as Improvement No. 93, Project No. 1) WHEREAS, the construction of said improvements has been substantially completed. NOW THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights as follows: 1. That the total cost of the above described improvements shall be assessed as described in the feasibility report against all properties benefitted by said improvements. 2. That the City Cleik with the aid and assistance of the City Engineer be and is hereby authorized and directed to prepare the separate assessment roll for the above described improvements showing the proper amount to be assessed against each of the lots, pieces or parcels of land benefitted by said improvements. Adopted by the City Council of the City of Mendota Heights this 19th day of August, 1997. ATTEST: Kathleen M. Swanson, City Clerk CITY COUNCIL CITY OF MENDOTA HEIGHTS :A Charles E. Mertensotto, Mayor CITY OF MENDOTA HEIGHTS August 11, 1997 TO: Mayor, City Council and City Adminik' t r FROM: James E. Danielson, Public Works Dire SUBJECT: St. Thomas Academy Roger's Lake Boat Use Request Attached is a letter of request from Mr. Joe Reymann, Chairman Science Department, St. Thomas Academy, to once again have the City grant St. Thomas Academy a variance and allow his class to operate a motorized pontoon boat on Roger's Lake for the purpose of obtaining samples to continue their lake studies. I recommend that the City Council grant the St. Thomas Academy Environmental Studies class a variance from Ordinance 1201, Section 6, allowing them to operate a motorized pontoon on Roger's Lake for the purpose of conducting tests and obtaining samples to continue their lake water quality studies. The variance should be granted subject to the time frame established within their August 4, 1997 letter of request and subject to the class presenting a report to the City Council on the results of their study. If Council desires to implement the recommendation, they should pass a motion approving a variance allowing St. Thomas Academy to operate a motorized pontoon on Roger's Lake for the purpose of conducting tests and obtaining lake samples subject to the time and dates called out in their August 4, 1997 letter and subject to the class presenting the results of the tests to the City Council. To: Mendota Heights City Council From: Joe Reymann Re: Use of motor on pontoon boat for Roger's Lake I am the chairperson of the science department at St. Thomas Academy. Again this year we will be offering a class, in cooperation with the Dodge Nature Center, in Environmental Studies. This class will be open to junior and senior students from the Academy and from Visitation Convent. The purpose of this letter is to request from you a variance from the law prohibiting motors on boats on Rogers Lake. The major focus of this class will be water - lakes, rivers, creeks, wetlands, etc. We will use a pontoon boat on the lake to gather water and bottom samples do that we may conduct scientific analysis on these samples in our laboratory. Since our classes average 40 - 45 minutes in length we would like to use a motor so as to get students onto and back from the study sites as quickly as possible. The times we would be on the lake in the boat would be confined to the hours between one and three in the afternoon only and during the months of September through November. I appreciate your consideration of this proposal and am willing to provide you with any additional information that you would require.. As in the past we would present the Council with our results in May. 1-011HWO CITY OF MENDOTA HEIGHTS MEMO August 9, 1997 TO: Mayor, City Council, and City Administrator FROM: Marc S. Mogan M5f_1 Civil Engineer SUBJECT: Roger's Lake Addition Drainage Improvement Project Job No. 9312, Imp. No. 97, Project No. 3 DISCUSSION: The properties bounded within the area north of Lake Drive, south of Bluebill Drive, east of Kressin Avenue, and west of Dodd Road (see attached exhibit) share maintained backyards that do not drain. This situation has existed from the time this area developed back in the early 1970's. The problems that result from this condition are directly related to precipitation. This area is not adversely affected during dry periods. During the spring snowmelt, and other periods of extended wet weather like the City has endured this summer, large areas within these maintained backyards will be inundated with standing water for a significant duration of time. When wet weather conditions persist, portions of these rear yards are unusable. These conditions have sometimes killed the grass, often times prevented routine backyard maintenance, and definitely have limited the use of these backyards over the years. Owners of the affected properties have approached the City to request a solution to this chronic condition. This memo will summarize the design, costs, and financing of my recommendations for this project. STORM SEWER: The area that would be drained is not that large, but it is relatively flat. It. is not feasible to re -grade these backyards so that they would drain effectively, so I am proposing construction of a storm server system. The proposed storm sewer system would consist of a combination of 6" diameter perforated and solid polyethylene pipes with a few backyard catch basins which would drain north and be connected to a catchbasin in Bluebill Drive (see attached exhibit). Re -grading in the rear yards would be kept to a minimum. Disturbed areas would be restored with sod unless the cost was prohibitive, in which case the disturbed area would be seeded and mulched. Property owners who would be affected by this construction have granted permanent or temporary easements to construct these improvements. Fall would be a good time to construct these improvements, and staff is prepared to proceed with this project if authorized to do so. The estimated project cost for this work is $20,000 including contingencies, administration, and engineering overhead. FUNDING: Under normal circumstances, the City would prepare a feasibility report for a public improvement project, hold a public hearing to consider the project, and then assess all, or a portion of project costs against the benefiting properties if the project is constructed. In this case, a per square foot storm water assessment has already been levied against these properties when the Roger's Lakeside East Improvements were constructed in 1973. It could be argued that these property owners received no storm water benefit from the 1973 improvement project, and therefore it is not reasonable for the City to assess any portion this project cost against these properties to address this problem now. The Storm Water Utility Fund was established in Mendota Heights to cover the cost of special storm water projects. It would be proper and appropriate for Council to utilize the Storm Water Utility Fund to finance this project. RECOMMENDATION: I recommend that Council authorize the Engineering Staff to advertise for bids the Roger's Lake Addition Drainage Improvement Project, and that the project costs be financed by the City Storm Water Utility Fund. ACTION REQUIRED: If Council desires to implement the above recommendation they should pass a motion authorizing the advertising of bids for the Roger's Lake Addition Drainage Improvement, and that the project costs be financed by the City Storm Water Utility Fund. MSM City of Mendota Heights ROGER'S LAKE ADDITION DRAINAGE AREA 1101 VICTORIA CURVE • MENDOTA HEIGHTS, MN 55118 (612) 452-1850 8-15-97 CMW ❑ ❑Ll i City of Mendota Heights ROGER'S LAKE ADDITION DRAINAGE AREA 1101 VICTORIA CURVE • MENDOTA HEIGHTS, MN 55118 (612) 452-1850 8-15-97 CMW B: m b x m z cn w 00 0 -n M O;a 70 O � a oCA Om m0 ;q CA CA --I Xg rnCl) vm �? m z CITY OF MENDOTA HEIGHTS August 11, 1997 TO: Mayor, City Council and City Admini'str�r FROM: James E. Danielson, Public Works Direc r SUBJECT: Fred Pfeiffer's Retirement • •W Mr. Fred Pfeiffer has informed me that he intends to retire effective September 26, 1997 (letter attached). Fred has been a loyal city employee for over twenty five years, serving within the City's Street Department, as the City's mechanic and currently as the Utility Leadworker. According to the City's Contract with the Public Works Employee's Union, the City needs to post this vacancy so that other Public Works employee's will be considered first to fill it. Because Fred's job requires special certification, a Class B drivers license and Waste Water Operator Certification S -C, we would like to begin immediately to select his replacement so that there can be some overlap training time with his replacement. Accept Fred's retirement, thank him for his 25 years of loyal service to the City, and authorize staff to begin the process of replacing him. If Council desires to implement the recommendation they need to accept Fred Pfeiffer's retirement and authorize staff to begin locating his replacement immediately. Q-u��� �/gyp MOO CITY OF MENDOTA HEIGHTS MEMO August 13, 1997 To: Mayor and City Council From: Kevin Batchelder, City Atr r Subject: Recommendation to Appoint William Bird as Recreation Programmer DISCUSSION In June, the City Council directed staff to begin a recruitment process to fill the vacancy in the Recreation Programmer position, following the resignation of Chris Esser. The Recreation Programmer position is primarily responsible for planning, organizing, supervising and administering City leisure time, recreational and sports activities and programs. (Please see attached Position Description.) The recruitment process has been completed. I am recommending that City Council appoint William Bird as Recreation Programmer for a probationary period of twelve months. The Recreation Programmer is slotted at Pay Grade Level VI on the pay matrix. This position is for twenty hours per week which means the annual salary will begin at $11,777 per year. A pro rated share of City benefits are available to the person appointed to this part time position. William was the unanimous choice of the interview panel which consisted of Jim Danielson, Public Works Director, Kim Blaeser, Senior Secretary, Patrick Hollister, Administrative Assistant and Steve Kleinglass, Parks and Recreation Commissioner. William Bird is currently an Administrative Assistant to the Parks and Recreation Director in the City of Lakeville. William has a Masters of Science degree in Recreation Administration from Aurora University in Illinois and has served in recreation positions at the City of Carol Stream, IL and Oakbrook Terrace, IL. William has experience with a wide range of program administration and recreational activities. (Please see attached resume and application.) William impressed the interview panel with his calm demeanor, initiative and his desire to work for Mendota Height§. His references all speak highly of his capabilities and talents. William has been informed that City Council will consider his appointment on August 19, 1997 and he has indicated he could begin work on Monday, August 25, 1997. ACTION REQUIRED If Council desires to implement the recommendation they should pass a motion appointing William Bird to the part time position of Recreation Programmer for a probationary period of twelve months, at the pay rate of $11,777 beginning on August 25, 1997. July 14, 1992 POSITION DESCRIPTION Position Title: Recreation Programmer Department: Parks and Recreation Department Accountable To: Administrative Assistant Pay Grade: VI PrimaryObjective This is a part time position responsible for the planning, organizing, supervising and administration of City sponsored leisure time, recreational, and sports activities and programs. Represents the Parks and Recreation Department in community events and programs. Duties andResponsibilities Responsible for planning, developing, administering and evaluating recreation programs which will provide year round activities for City residents on a user fee basis. Assists in selecting, training, supervising and evaluation of seasonal recreation staff, as assigned. Serves as immediate supervisor of assigned seasonal, contracted and volunteer staff. Assists in coordinating, scheduling and supervising City recreational facilities and ensuring proper use of facilities by recreation groups. Assists in the preparation of annual budget recommendations to the Public Works Diredtor and prepares recommendations for the purchase, utilization, and maintenance of necessary equipment, materials and supplies. Responds to routine citizen inquiries and concerns regarding recreational programs. Coordinates the registration of participants for various athletic, recreational and leisure programs and events. Acts as programming advisor and staff representative for the Parks and Recreation Commission in the preparation of reports and recommendations relative to recreation service objectives and goals. Acts as ex -officio liaison to the Community Education Advisory Council. Coordinates Parks and Recreation Department's involvement in community events. Arranges for marketing, publicizing and promotion of programs, as appropriate, including -the preparation of announcements and schedules. Files informatibn and maintains accurate records and data on each program. Maintains inventory and recommends purchasing of recreational equipment and supplies. Performs other duties as may be assigned. Knowledcre and Skill Reauired Thorough knowledge of the principles, practices, organizational purposes and administration of parks and recreational programming. Ability to develop and maintain positive and effective working relationships with the general public, other employees, community groups, athletic associations and school officials. Ability to communicate effectively, both orally and in writing. Ability to schedule, assign and supervise part-time, temporary and/or volunteer recreational personnel.- I . Strong organizational skills. Training, Experience and Education A Bachelor's degree from an accredited college in Parks and Recreation Administration, or related field. A combination of education and experience may be substituted. Experience is desired in recreational programming and with a demonstrated ability to coordinate staff, budgets and facilities. Experience is desired in scheduling and coordinating athletic leagues and/or tournaments. 13321 Parkwood Dr., #2 Burnsville, MN 55337 • July 15, 1997 Mr. Patrick C. Hollister City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Mr. Hollister: I am responding to your ad for the Recreation Programmer position, which is listed in the MRPA Jobs Bulletin. This position is of particular interest to me due to my recreation experience, education, and desire to provide quality recreational opportunities for the Mendota Heights community. As my resume indicates I offer solid programming and facility management experience in the recreation field. I am currently employed with the City of Lakeville as the Assistant to the Director of Parks and Recreation. My well rounded background in the recreation field includes experiences such as administering recreational programs and special events, coordinating athletic leagues and tournaments, marketing programs and facilities, and the evaluation of recreation services. I would welcome the opportunity to meet with you to discuss my qualifications and your requirements, for the Recreation Programmer position. I can be reached by phone at home at (612) 431-1459 and work at (612) 985-4613. Sincerely, ,G�can, t4• Fr. William A. Bird William A. Bird 13321 Parkwood Drive - #2 Burnsville, MN. 55337 RECREATION EXPERIENCE Employment: City of Lakeville - Parks and Recreation Department Lakeville, MN April 1997 to Present Assistant to the Director of Parks and Recreation • Managed Co-Rec softball and volleyball leagues and the SORR soccer league. • Coordinated athletic field reservations for tournaments and individual games. • Supervised recreation programs. • Researched and compiled information to be used in a park and trail dedication fee study. • Revised and created evaluation systems for park facilities. • Conducted park user surveys. • Secured price quotes and orders for capital outlay items. • Coordinated special events. • Assisted with park improvement projects. • Created sinage for interpretive trails. • Program and park rental registration. Carol Stream Park District Carol Stream, IL September 1996 to February 1997 Fitness Center Coordinator • Oversee the operation of the fitness center. • Hired, trained, supervised, and evaluated fitness center staff. • Responsible for facilitating new member orientation. • Maintained membership records and files. • Designed fitness center brochures and newsletters. • Conducted fitness assessments. • Managed 1996-1997 budget: • Responsible for the creation and supervision of special events, promotions and programs. Oakbrook Terrace Park District Oakbrook Terrace, IL September 1995 to August 1996 Nature Center Coordinator • Managed day to day operations of the nature center. • Created and delivered environmental education programs. • Coordinated day camp activities and programs. • Hired nature center staff. • Contracted outside program educators. • Developed and managed the 1996 nature center budget. • Created and upgraded nature center exhibits and displays. • Planned and implemented special events. • Made community outreach contacts. • Marketed nature center and it's programs. • Implemented park district wide recycling program. McHenry County Conservation District Ringwood, IL May 1992 -August 1992 Park Ranger Responsible for weekly site surveys, public relations, and maintenance. Graduate Projects: Aurora University Travel Study Program Leader June 1995 Led a group of eight adults on a 30 day travel study program to the Southwestern United States. Outdoor Living Skills Instructor August 1995 George Williams College, Williams Bay, WI Taught underclassman recreation students outdoor skills, techniques, and safety. Outdoor Education Curriculum Development March 1996 Camp Tu-Endie-Wei: YWCA Camp, South Elgin, IL Developed a non -published outdoor education curriculum unit for Camp Tu-Endie-Wei. Marketing Plan Development June 1996 to August 1996 Lake View Nature Center, Oakbrook Terrace, IL Developed a written marketing plan for the Lake View Nature Center. The marketing plan focused on identifying nature center clientele, developing marketing strategies, implementing marketing procedures, and exploring future marketing possibilities. Organizations and Certifications: Minnesota Park and Recreation Association member. Illinois Park and Recreation Association member. Illinois Park and Recreation Association Museum and Nature Center Roundtable member and host. ACA Certified in Outdoor Living Skills CPR Certified: American Heart Association EDUCATION Master of Science in Recreation Administration Aurora University Aurora, Illinois Bachelor of Science in Cultural Geography Minors - Recreation, Park, & Tourism Administration - Public Administration Western Illinois University Macomb, Illinois August 1996 December 1991 City of M .V t /► Personnel Department, 1101 Victoria Curve, Mendota Heights, Minnesota 55118 APPLICATION FOR EMPLOYMENT We welcome your application for employment. It will be considered with others for the position you specify. Our policyis to provide equal opportunity in employment, and to prohibit discrimination on the basis of race, color, sex, creed, religion, national origin, age, marital status, disability, political affiliation, or status with regard to public assistance. This policyappliesto full-time, part-time, and seasonal and temporary employment. Please furnish us with complete information. Your opportunity for employment maybe reduced if your application is incomplete. We encourage you to attach anyadditional information which you believe qualifies you for the position. Anymaterials submitted in support of an application are not normally returned. Do not submit an original document if it is your only copy. Applications must be received by the application deadline or must be postmarked at least one day preceding the deadline. LATE APPLICATIONS WILL NOT BE ACCEPTED. PLEASE PRINT IN INK OR USE ATYPEWRITER. TITLE OF POSITION FOR WHICH YOU ARE APPLYING: DATE: RP(-rPnf-i nn PrngrnmrnRr 7-2n=q7 PERSONAL INFORNIATION NAiti1E Bird L"Ti 1 1 i am A. Last First Middle ADDRESS 13321 Parkwood Dr., #2 Burnsville MN 55337 Street City State Zip Code HOME PHONE NUMBER (612)431-1459 May we contact you at work? 0 Yes ❑ No OTHER (DAYnNIE) PHONE NUMBER (612)985-5232 Are you over ave 18? If position involves driving, indicate Driver's License Number: B-630-887-051 State: 497 EMPLOYMENT DESIRED LJ Yes ❑ No MN Class: D Type of employment desired- l7 Full -Time Part -Time Temporary/Seasonal L✓ Salarydesired: $11 , 777-514315Date Available: Imm Ali at - 1 y Are you employed now? x❑ Yes ❑ No May we contact your present employer'? K Yes No If NO. explain e you been previously employed by the City of Mendota Heights'? ; ' Yes X1 No Position(s) EDUCATIONAL INFORMATION Circle the highest grade completed: Grade School High School College 1 2 3 4 5 6 7® 9 10 11 © or GED 13 14 15 16 Post -Graduate MAl9 PHD LIB Did you graduate from High School? 0 Yes F—] No Name of School: Huntley Hicth School Huntley, IL Name and location of college, university technical/vocational/business schools Course of study- # of years attended Did you graduate? Degree received Western Illinois Universitv Geocrraphy &1 5 Yes B.S. Macomb, IL Parks and Society. Union, IL Recreation Aurora University, Aurora,IL Recreation Admin. 1 I Yes M.S. List any relevant certificates, awards, correspondence courses, special courses, or special training you have taken: To be completed by applicants for ADMINISTRATIVE, PROFESSIONAL, FISCAL and CLERICAL positions only: Typing Ability? x� Yes ❑ No Words per minute Business machine operation and experience. In addition to listing typewriter, 10 -key, dictaphone, etc., experience, please include specific information regarding any computer operating experience including specific software programs: IBM and MAC experience Word for windows, write now, excel and some desk top publishing software experience. To be completed by applicants for LABOR/MAINTENANCE and SKILLED TRADE POSITIONS only: Trades learned, apprenticeships served, current licenses/certificates held: Capable of operating the following equipment: JOB RELEVANT VOLUNTEER OR UNPAID WORK EXPERIENCE Kind of Activity Work Performed # Hrs./Mo. From To Special event volunteer1982 h sca Assisted with sales ' I 1992 for M labor, and public re - Society. Union, IL I lations for a government agency,. EINIPLOYi11ENT HISTORY rPlease-give accurate, complete employment information for the past ten years. List your present or most recent experience FIRST. Attach additional sheets if necessary. Even if you have attached a resume, you must complete this section. Employer's name: City of Lakeville Length of employment ldress: 20195 Holyoke Ave., Lakeville, MN 55044 From: 4-97 month year Phone number: (61 -?) qA i_46Q6upervisor: Mr. Steve Michaud To: Present month year Yourtttle: Adminisi-ra tiv Supervisor's title: Director of Parks & Total: 4 Assistant Recreation years months Principal responsibilities (be complete): Administered programs, speci Uours per week: 40 avents, and administrative park improvement projects. Last salary. $7.50 hr. League coordination and facility reservations. Number and type of positions you supervised: Reason for leaving: The pos it i on ends the first week o August. Employer's name: Carol Stream Park District Length of employment Address: 391 Illini Dr. nrol .r am, TT. 601 AS From: q_q6 month year Phone number: ( 630 ) 260-7859uPervisor: Mr. Chri s H i1 1 To: 2-97 month year Yourtitle: Fitness Center Supervisor's titleommunity Center Man–Total: 6 Manager ager. years months .:incipal responsibilities (be complete): Supervision of facility, Hours per week: staff and patrons. Special events. Marketing. Staff and patron training. Number and type of positions you supervised: 6 part time fitness %specialists. Last salary. $13 .00 hr Reason for leaving: My ,spouse was transfered to Min eapo lis. Employer's name T rrac-P Par1r 1�iGtrict Length of employment Address: 1 S 325 Ardmore Ave. , Oakbrook Terrace, IL From: 9-95 month year Phone number: (630)627-6 08upervisor: Mr . Mario Parente To: 8-96 month year Your title: NatiirP Center Supervisor's title: Park District. Total: —1 Supervisor Director years months Principal responsibilities (be complete): Supervision of staff, faci1itIToursper week: and patrons. Educational and recreational program Last salary.$ 12, 000 yr. leader. Marketing. Special events. - Imber and type of positions you supervised: 1 naturalist and 1 program specialist. Reason for leaving: I had a one year contract wh'ch expired. Employer'sname: united 4tati0narc; Tnr_ I Length of employment Phone number:( $47 ) 699-500OSupervisor: Mr Irincp Semmer Yourtitle: Pricing Spec– Supervisor's title: N. L. Department ialist. Manager Principal responsibilities (be complete): SPr�d— ri ri nn a d 1,; 1s for retail office supply dealers. Number and type of positions you supervised. CONVICTION INFORMATION From: 9–c.4 month year To: 6-95 month year Total: 1 4 years months Hours per week: 40-50 Last salary. $20,000 yr . Reason for leaving: Graduate The existence of a criminal conviction record will not automatically disqualify you from employment with the City, though cer- tain types of criminal convictions may prohibit you from working in certain positions. Before any applicant is rejected on the ba- sis of a criminal conviction, he/she will be notified in writing and will be given any rights to processing of complaints or grievances afforded by Minnesota Statute Chapter 364. Have you ever been convicted as an adult for a crime which has not been annulled, expunged, set aside, purged or sealed by a court? F� Yes © No If YES, please explain: IMPORTANT FACTS FOR YOU TO KNOW CONCERNING YOUR APPLICATION Information requested on your application that is defined by Chapter 13, Minnesota Statutes as public maybe released on re- quest and includes: job history, education and training, relevant test scores, and work availability. If you are selected as a final- ist for a position, your name will become public information. Other information will be considered private and will be used only in conjunction with your possible employment. Only authorized city personnel with a need to review this data will have access to it. h READ AND SIGN I authorize investigation of all statements contained in this application for employment as may be necessary to arrive at an em- ployment decision. I certify that all answers to the above questions are true and understand that any false information on or omission of information from this application (including any additional information required for public safety applicants) may be cause for rejection of this application or termination of employment without notice or benefits. Applicant's Signature EQUAL OPPORTUNITY EMPLOYER Appform 9/1/95 i Date LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL August 19, 1997 Excavating Contractor License Genadek Trucking & Excavating Inc. Gas Piping Contractor License Master Gas Fitters Inc. O'Keefe Mehcanical Inc. HVAC Contractor License O'Keefe Mechanical Inc. General Contractor License A-Doorable Garage Door Co. Aladdin Pool & Spa Bissonett Construction Services Sela Roofing .t r August •19, 1997,,;:11 TO: Hagar and City Cb=ci3 CLAMS LS$T SUMORYs -Total. C2aat�s . .. .. .. . ,.�.. - 149,57V .. .. • .. $�gII,�f(CaZtt' Cl8{RtS _ - , �?=; PUP heaTthins 12' .032'5:: :.. ftwual Claims BOS fire dept washer p ' 4.659' = La Pointe Landscaping sod rprs fr hills 28,213:-"'.'.-.-- Northdlae Const hyy 110 frontage road. 75,14 15 Auo 1 Fri 9 IM i Teruo Check Number .1 r r f f` e f t.:i;, 10 411 Totals Temo Check Number 423 ;-:3=Temo Check Number M 6 Albinson 6 Is. Totals Temo Check Number r , _ Dep5_10-Adm DeOt_50_Roads. 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Check 7 City of Mendota Hei i ae 2 0- 4V TeITID Check Number 16508:" 46. 61. 13 Burnsville Lumber 05-4305-105-15 solys 100.71 oVt 13 10 50 Totals Tema Check Number 13 ;,37(:- Temo Check Number 14 an 14 Budoet Liahtina 01-4335-310-50 solys 37.10 :7:' 13' Number Vendor Name Account Code Comments Amount 11 IdTemo Check Number 8 0- 4V TeITID Check Number 16508:" 46. 61. 13 Burnsville Lumber 05-4305-105-15 solys 100.71 oVt 13 10 50 Totals Tema Check Number 13 ;,37(:- Temo Check Number 14 an 14 Budoet Liahtina 01-4335-310-50 solys 37.10 :7:' 13' Number Vendor Name Account Code Comments Amount IdTemo Check Number 8 7 8 B D S -,j washer t, ,4.659.10 12 101 a 4.659.10 131 11 Totals Terilo Check Number 8 14 12 15 18 131 Temp Check Number 41 �­j;t W', 1.7 4 Alilhie�� 96. "P si 19 si i'-9 Batteries'p iri 4.06 161 - - - - - - 211 7 9 44.08 22 Is Totals Tema Check Number 9 23 24 r 25 26 2✓ 26 27 21 281 22 29 23 30 241 10 56.60 31 321 25,Tot 33 26• 34 35 L 27 3. 28 .7 29 11 Riffs Inc aug rent 696.93 381 3.1 39 4.1 3 4 .2rpfmow`t. 4 2 4 4 33! 441 3 451 35 46 1 31 12 Board of Water Commissioners 15-4425-310-60 Jul Svc 58.02 471 48 :371 1 *2 Board of Water. 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". 1, '.. ,, 33 t g , - - - - - - 7 . Z, 365.'75 4; ,N RPY2,111 513 z IN Rd 52 V� W Q solys .85 solys 43.58 37 J & A Cleaners 01-4410-020-20 jul c1no 168.05 1-401 4��I' AV&iy t. UU, 5,1�1 It 1; gr �% , X� '>P, �V� t - A �4- 4 87. V ENP;�, M'R,� R - NE 31 V'T 4" wo 7% -NNT 37' "U C. 32 g 5 331 3 mm Totals Tea Check Number 37 451 1.7 ( 46 T ma Check Number 38 48 " , 11 � ­ 1, 1 - " -, 1. ­;, ­­, " ' - _1491 37 `4 13.3:r 51 30 381 iS Kat Keys �Olr4305-03e-30 solys 6_75 1:39: 38 Kat Keys 521 C! ----- 53! 411 76 20.07 154 1 55; I 4V Totals Tema Check Number 38 1561 :4Z f671 1 Teruo Check Number 39 City of Mendota He. i 62! I. 01-4330-440-20 Svc calls 342A. 75 61! 47: - - - - - - 39 2 Account Code* Comments Amount 39• 4 • 3C 5 e1-4530--050-50 tree svc 559.13 61 01-4500-050-50 tree svc 958.50 40 la Pointe Landscaoina 5 sod rors 3.400.00 1 517 . 6 3 V 9 10 Z GO 28.213.20 01-4305-030-30 79 part- , .., . ". 1, '.. ,, 33 t g , - - - - - - 7 . Z, 365.'75 4; ,N RPY2,111 513 z IN Rd 52 V� W Q solys .85 solys 43.58 37 J & A Cleaners 01-4410-020-20 jul c1no 168.05 1-401 4��I' AV&iy t. UU, 5,1�1 It 1; gr �% , X� '>P, �V� t - A �4- 4 87. V ENP;�, M'R,� R - NE 31 V'T 4" wo 7% -NNT 37' "U C. 32 g 5 331 3 mm Totals Tea Check Number 37 451 1.7 ( 46 T ma Check Number 38 48 " , 11 � ­ 1, 1 - " -, 1. ­;, ­­, " ' - _1491 37 `4 13.3:r 51 30 381 iS Kat Keys �Olr4305-03e-30 solys 6_75 1:39: 38 Kat Keys 521 C! ----- 53! 411 76 20.07 154 1 55; I 4V Totals Tema Check Number 38 1561 :4Z f671 1 Teruo Check Number 39 62! 4j. 39 Laser Quiot 01-4330-440-20 Svc calls 342A. 75 61! 47: - - - - - - 39 340.75 .43 Totals Tema Check Number 39• • 3C !68: 3: Tema Check Number 40 40 la Pointe Landscaoina 16-4460-000-00 sod rors 3.400.00 40 La Pointe Lardscanina 74-4460-710-00 sod rprs fr hills 24. 813. 20 GO 28.213.20 Totals Tema Check Number 40 7j a 1 msLI I Fri 9*1 m City of Mendota Nei Temo Check Number 40 ;l Temn. . 1 I , .1 - 1 X55}• - s.(..42; `42; 2 .1 I Check 156 143iTemo Check Number 46 13 Number Vendor Name Account Code Comments Amount 4 sad 5 'S, 46 M A Associates 04-4335-000-00 discount 61 Temo Check Number 41 46„ 46 M A Associates 08-4335-000-00 41 W D Larson Cos parts 162.68 9 10 j3I solvs 86.82 11 121 110 41 162.68 13 II Totals Temo Check Number 41 138 14 15 2. si 6 EL Totals Temo Check Number 18 Temo Check Number 42- 7 Si $,s !,'.i 42 4 6 (b - 2 1 - 0zo Larson IrrigationBra hl. 'z ;171 42 250.00 47 Menards 23*' Ile Totals Temo Check Number 42 15.75 241 1 9 I -s- ilWll�� x 1". A4 -1?--WF_ V P,5N , - 4­,-`��K�,­& <°$ 4,iN _ & 2 ec 0 h k'.,.N'C' er,4 43 A" �gaZ7 4W `0 1— 271 U", 2 F, MARI 281 22 43 Lakeside Plbg 08-4335-000-00 cors 77.77 29301 23 3'1 24 43 77.77 32 25* Totals IX .,Terno�'ChL6&k'.,Nurhbei��,� v MR Ki W Viz.., 01 gp��J, 34 A v. , — ;e� -- , 1i }`..'s.'r , 27 j�'N _� m Chec m 36 2 37 29 44 Leef Bros 01-4335-310-50 Jul Svc 17.80 38 3� 44 Leef Bros 01-4335-310-70 Jul Svc 17.80 134(91 --J A ,.- 4 - ' ' - u Leef :Bras. . -1, -n - _-_t 1,�Svc !yQL :.'S � A. -An _q17 7' 5 " —= 41 421 32 'M 6;- 132 341 Totals Temo Check Number 44 45 381 36 Temo Check Number 45 46 47 371 a 38: ,,45 Lucent Technol onies 14� 45 111.9121 Sal 541 tov,.i.Lz X55}• - s.(..42; `42; 156 143iTemo Check Number 46 $71 Sal 'S, 46 M A Associates 04-4335-000-00 discount 4.04cr 46„ 46 M A Associates 08-4335-000-00 solys 128.35 • .7 46 M A Associates 08-4335-000-00 solvs 86.82 43: --- — — — — — — 1641 138 13 si 6 EL Totals Temo Check Number 46 7 Si !,'.i i�-Temo Check Number 47•.69! 47 Menards 01-4305-050-50 soles 15.75 .1.3 47 15.75 0. Totals Temo Check Number 47 7 C 9 C C C C 5-3 --ra—S, 16 -' �O Totals Tema Check Number 53 IC t. - 7 :3- Teruo Check Number S4 ;7c 71 54 Minnesota Toro Inc 01 oarts 547.91 74 54 547.91 17 E-- ,: Totals Tema Check Number 54 171 ,---15-Pma 7 Fri 9 'AM City of Mendota Mei Teruo Check Number 47 Temp. '21 Check 2 Ju Number Vendor Name ""Acc, nt"Code Comments Amount 41 5 ell Number 7 ,a! 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Z i f' 44 34; 72 Seven Corners Ace Hdwe 01-4305-050-50 solys� 45 1351 72 Seven Corners Ace Hdwe 01-4330-490-70 solys f 60.80 46 361 --- ----- 47 ae 1371 , 144 ,, ,» ,�, .;'m .,: .x• :. •- 6.22 Totals Tema Check Number:' 72" =,;_: '^.x;. .X":.:.kA<- s �,.rx•: *'t'^<.a.>,°.' = rg; «:�< «, f 49 s I3ai 39� 521 '13 Terata Check Number 73 sal 1411; 54' 1 4.1 so fee .0 73 S K B 15-4490-060-60 dif50 I55 55I > 113. 73 S K B 15-4490-060-60 diso fee43.00 57 sal 45: 146 48.00 iso1 Totals Tema Check Number 73 161 Tema Check Number 74 Tsai .- 1651 _� 74 Snyder Drua Stores 01-4305-030-30 solus 26.48 1671 s+ 74 Snyder Drug_ Stores 01-4305-020-20 solys 14.46 1561 -_ --- ----- 1691 =- 148 40.94 170; Totals Tema Check Number 74 Tema Check Number 75 X711 I •5' R ' ��— Fri City oity of wermc*a Hei. | Tepo Check Number ro ' ' . 81 Tru Green chemlawm '-------'— Totals Temo 01-4335-315-30 at lawn svc L! Check 3 Number Vendor Name Account Code Comments Amount sl 75 Solberg Auoreaate 01-4422-050-50 lime rock 143.90 7' 17 t 75 143.90 10 0 Totals Tema Check Number 7 5 4, 11 12 I ol Temo Check Number 76 11 12 76 Southeast Towina 01-4330-440-20 tow chg 69.23 13 he.ast Towing 76 Sou 01 L: 14 q 120. 35 20 61 Totals Temo.Check Number 76 2 ie Temn Check Number 77 24 25 A460r�7-1 00"J` 121 ew� 77 Southview Design 27-4460-721-00 soklr rors tilsens 440. 'J:3 29 122 332 2 231 1.455.60 AF 134 136 27 TemP x 281 37 29 78 Southview Chev 01-4330-440-20 Parts 42.135 30 39 201 78 Southview Chav 01-4330-440-20 Parts 5.85 10 t 41 141 34i 3 12, 45 35 Totals Temo Check Number 78 471 1361 48 Temo ck Number 79, Az 15.21 391 79 Total Construction 01-� 7/31 cln'uo 77.79 641 41: 79 77.79 Totals Temo Check Number 79 5 57 Temo Check Number 80 Sal P 01-4330-215 80 Tessman Co 01-4330-215-70 solvs 199.52 6 63i Totals Temo Check Number 80 ' . 81 Tru Green chemlawm '-------'— Totals Temo 01-4335-315-30 at lawn svc -- 1 Fri 4M '-' remo Check Number ' Temp' Check - City or Mendota HeiL_ ' . | 81 F [ � � � � � C ' Number Vendor Name Account Code Comments AmountC!61 Temo Check Number 82 82 Turf Smooly Co solvs 338.93 338.93 131 Totals Temo Check Number 82 I 4f 1 1:1 Temn Check Number- 83 17 5 83 Twin City Saw Svc 3 0 50 �70.08 201 i6j 83 Twi n City Saw Svc 01-4330-490-70 rors 83.40 2-11 83 Twin City Saw Svc 01-4330-490-50 rors 612. 92 23 a :71 83 Twin City Saw Svc 01-4330-490-70 rors 51.64 241 191 a is 468.04 251 26 27 21 als Te z3 Check Nu-mber 83 28 22� 291 23 Temo Check Number 84 30 24 31 321 26 84 Undergroursd'Wat:rworks' 27-4460-721-00 1 t 325.00-! ens 27 35 36 2:1 168 2 Totals Temo Check Number 84 137 38 301 39 40 311 121 Temo Ch eck 41 431 34 85 Uniforms Unlimited 01-4410-020-20 solys 614-21 45 1 361 170 668.66 41.1 37i Totals Temo Check Number 85 491 Temo Check Number 86 51, 52 140: 86 United Electric Co 01-4305-030-30 solys 245.22 153! 64 �41 421 86 United Electric Co 01-4305-030-30 discount 2.30cr sTj 1561 58 � Temo Check Number 87 2 137 Water Pro 15-4330-490-60 solvs 494.71 / 87 494.71 Totals Temo Check Number 87 691 ^�72 ' ---- _----_---- . ' 7227 1*9'572'11 "` I C C C C I Paye -VF ---'-�� a e--VF— Fri 9: Fri d City of Mendota Hei• Temp Check Number 87 Temp. 2: Check 12 3 ,3i ' Number Vendor Name Account Code Comment 'Amount i4, 7 MANUAL- CHECKS: 9 'v � 12 101 16551--250.00 orm am ar rcus Mag-T—c5noW 13 16552 5,314.20 State Capitol C U - 8/1 payioll 14 r, Is 1I 21 16553 285.44 Kelly* Inn 9/10-1.1 conf pd -4� S1 U. U untainstar.,tirou ser p ..-il, - ki, - wl�-) , -�e ., I.. S.'�;Post,off '16555�,�1;500.00 U ice A�'Nut' fill, 'ter --s-N 5 141 �O '19,942.53 'Y .' i�4431 t PERAj%7,t- 0 6556- o 20 17 0 16558 310.00 Great Wett L & A 52 23• 181 16559 978.00 Minn Mutual 211 -,-M `Iv.4;,-IbbbW� 4SRS�' gX m -A ' �1 � 5A 'OW� 25 25 21 4, -:,ip ,2245; y..;;o-�tM 56 Coa i� �W, X �'1416 :40<-,'�� Da 66 N� 6�, 1 27 28 22 16563 405.00 udko 'Bank 29 23 16564 53,660.83 Payroll a/c 31 24 16565 350.00 John Larrive gun allowance 321 noinson W j , t 2510U.1; IV 6 z, Ei-:Wi IS 1, 4 V k�. .1, 26 656 Scott'.�� Pat�j Ck., 'A�c `w- 6 -VOM RNM R, R WE 3 34 'A q; f '07" �reiifib:IS�W VE 27 -v 6 ut 36 2111 70 --20000.0 Celebrate M.H. ParKS par K Celebration 37 29 38 39 30 M 8-213 -56" .W4 '4 N yx 41 42 :4W41 32 ? fO XC5 .0b t 34 G.T. 227M785.67 45 3 41 47 361 M 371, n N si 49 sq 381 :341 (42t lsfit 441 591 so 1651 in J< 881 70 171; I TO: FROM: SUBJECT: CITY OF MENDOTA HEIGHTS August 13, 1997 Mayor, City Council and City Administrator' James E. Danielson, Public Works Direc SuperAmerica Monument Sign DISCUSSION: Upon viewing the foundations for SuperAmerica's new monument sign being located along Highway 110, Mr. John Seidel felt that the sign was too high and would block visibility to his bank (see attached detail 8/A7). Because of his concern, Mr. Seidel negotiated with SuperAmerica to convert their sign from this vertical design to a horizontal one (see attached alternate design). This alternate sign's location will bring the sign one foot closer to the frontage road property line, but could easily be moved westerly enough to achieve the same setback as now exists. 11Z �� 1 Review SuperAmerica's alternate monument sign proposal with Mr. Mike Cronin, and determine whether to grant his request for an alternate sign design. MICHAEL CRONIN ASSOCIATES August 12, 1997 Mr. Jim Danielson City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Mr. Danielson, SuperAmerica respectfully requests City Council consideration of an alternate design for the free standing monument sign at our store now under construction at Lexington and Hwy 110 across from City Hall. Enclosed are: - The detail, identified as 8/A7, for the monument sign for this site approved by the Council on August 6, 1996. This detail is found on sheet A7 of the approved plans for this project. It is labeled "Approved Sign Plan". ,'he alternative monument sign in a horizontal format, labeled "Alternative Sign Plan" - A revised sheet C2 locating the alternative monument sign on the site as Keynote 12. The alternative sign plan is proposed in response to discussions with our neighbor, Dakota Bank. After the grading of the two sites was. completed, the exterior walls of the buildings and our canopy were in place, and the piers for the approved monument sign erected, the Bank asked for changes to the approved sign to permit better views into the Bank site. After discussion, site visits, and lots of driving by and walking around, SuperAmerica determined we could accommodate the Bank with the alternative design. The alternative sign would be approximately 7 1/2 feet lower than the approved sign. It will extend approximate 4 ft. south of the southerly pier of the approved sign. The base of the alternative sign will be the brick used on the SuperAmerica store. I do not think the base could visually accommodate a band, but, at the City's option, the entire base could be constructed of the block used for the banding on the store. We request this modification be placed on the City Council agenda for August 19. Thank you for your consideration. Sincerely, Michael Cronin 8809 West Bush Lake Road - Minneapolis, MN 55438 - (612) 941-7487 • FAX (612) 941-2645 45212MON.PLT 811/97 8:04:32 AM ALTERNATIVE SIGN PLAN ,Vale. 1. I.VV 11. a-1. .vv ... BRICK BASE TO MATCH BUILDING ®/F ULLUMINATE® MONUMENT SIGN sCALE: 1/211- 1,-0„ 92 SQ. FT. mQ0 PmRaigg o o P ,Gn 9E ��a� C�3�1�/�aS�-lE3�C6377il51 ' SA# 4521 - MENDOTA HEIGHTS, MN ROGER] 206" ----- co R � � MGmh)C1Crad rP � u g� SMG'C�6�i�GQ�C�/� ca, wAsN�1co BRICK BASE TO MATCH BUILDING ®/F ULLUMINATE® MONUMENT SIGN sCALE: 1/211- 1,-0„ 92 SQ. FT. mQ0 PmRaigg o o P ,Gn 9E ��a� C�3�1�/�aS�-lE3�C6377il51 ' SA# 4521 - MENDOTA HEIGHTS, MN ROGER] APPf VED SIGN PLAN 3/4 MONUMENT SIGN 1/4" = V -O" unleaded o) I- Iprc.�mium I =IWFAI- PRECAST GONG COUR5ING COLOR: MATCH BANDING ON STORE I IYF _r / / STr - - - -L•--•--•--•--•--•--•--•--•--•--•--•-- -- -- -- -- CITY OF MENDOTA HEIGHTS August 15, 1997 To: Mayor and City Council From: Kevin Batchelder, City Admin ti� or Subject: Amendment to Dispatch Service Agreement with West St. Paul BACKGROUND In 1995, Mendota Heights agreed to a two year service agreement with the City of West St. Paul for dispatch services for police and fire. This two year agreement covered service for 1994 and 1995 at a fixed amount of $64,000 per year for each year. In 1996, Mendota Heights agreed to a one year extension for an amount $65,920, which was based upon a three percent (3 %) inflation factor determined by the Consumer Price Index for Minneapolis/St. Paul and West St. Paul's increase labor costs that resulted from union negotiations. DISCUSSION At the June 3, 1997 meeting, City Council considered an agreement with West St. Paul for dispatch services for 1997. The City of West St. Paul had submitted a proposal to Mendota Heights for consideration. (Please see attached May 12, 1997 letter from Ms. Dianne Krogh, City Manager of West St. Paul.) The City of West St. Paul has proposed a 3.3 percent increase in the fixed rate agreement to cover dispatching costs for 1997. This proposal is based on the Consumer Price Index (CPI -U) for December 31, 1996 and the increase in their budgeted amounts from 1996 to 1997. At the June 3, 1997 meeting, the Council requested information from West St. Paul regarding 1995 expenditures for the communication center and the budgeted amounts for 1997. West St. Paul has provided this information. The Communications Center Budget history is as follows: Actual Exp. Budget Actual Exp. Budget 1995 1996 1996 1997 $363,860 $331,900 $360,276 $346,850 The communications budget in West St. Paul is primarily for salaries and wages. Their actual expenses were high in 1995 and 1996 due to consolidation with South St. Paul and the merging of personnel into one dispatch center. West St. Paul has submitted the attached Amendment No. 3 for consideration. The proposed amount for dispatching services in 1997, with the proposed 3.3 % increase, is $68,100. This amount represents an increase of $2,180 for 1997. Mendota Heights has budgeted $65,600 for dispatching in 1997. ACTION REQUIRED Review the proposed dispatch agreement from the City of West St. Paul. If the City Council agrees with the proposal, they should pass a motion approving Amendment No. 3 and authorize the Mayor to execute the agreement. May 12, 1997 Kevin Batchelder, City Administrator City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 Dear Kevin: CITY OF WEST ST. PAUL 1616 HUMBOLDT AVE., WEST ST. PAUL, MN 55118-3972 ADMINISTRATION 552-4100 POLICE 552-4200 r• FIRE 552-4239 TDD# 552-4222 EMERGENCY 911 MAI ,7 . fy As discussed at our May 5, 1997 meeting, the City of West St. Paul has reviewed the annual dispatch agreement with the City of Mendota Heights. Enclosed are two copies of the original agreement for the appropriate signatures and an invoice for the services. Please return the signed agreement and payment and we will forward a fully executed copy to you. Yours truly, Dianne R. KrtST. CITY OF WEAUL City Manager Enclosures AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER AMENDMENT NO. 3 The Agreement regarding dispatch services, entered into March *15, 1983, between the City of Mendota Heights and the City of West St. Paul, and amended pursuant to Amendment No. 2, is hereby further amended by mutual agreement pursuant to Section 8 of the original agreement. It is hereby agreed that, notwithstanding the language pertaining to calculation of cost, the 1996 obligation of $65,920 shall be increased by 3.3%* for 1997, in recognition of the costs of inflation, yielding the sum of $68,100. This shall represent full payment by Mendota Heights for the services enumerated in the Agreement. *Minneapolis/St. Paul CPI -U 12/31/96 CITY OF MENDOTA HEIGHTS CITY OF WEST ST. PAUL Ux Lo Date: Date: 1 1% SOLD TO INVOICE CITY OF WEST ST. PAUL 1 61 6 HUMBOLDT AVE. WEST ST. PAUL, MN ss 1 18 (612) 552-4100 F City of Mendota Heights 1101 Victoria Curve Mendota Heights, MN 55118 SHIPPED TO -)/12/97 INVOICE YOUR ORDER NO. N 0. 006527 DESCRIPTION 1 0 rnirsppatching services for the year of 1997 $68,100. Reorder Item #NVNI 13 The Drawing Board, P.O. Box 2944, Hartford, CT 06104-2944 CEGI, 1982, 982, Printed in U.S.A. Tkewk Yowl ORIGINAL c DATE: July 9, 1997 CITY OF WEST ST. PAUL 1616 HUMBOLDT AVE., WEST ST. PAUL, MN 55118-3972 ADMINISTRATION 552-4100 PARKS & RECREATION 552-4150 POLICE 552-4200 FIRE 552-4239 TDD# 552-4222 EMERGENCY 911 TO: Dianne Krogh, City Manager FROM: Thomas lago, Chief of Police SUBJECT: Benefits of Consolidation In an attempt to best describe the many benefits [other than financial] of a consolidated Communication Center I have come to the conclusion a list is the best way. 1. Shared personnel. Because the three communities share a common frequency we now have a much larger "pool" of staff to request immediate assistance. Officers monitor all calls to all cities and are able to provide immediate response when needed. Furthermore, intelligence gathering is greatly enhanced by commonly shared C� frequency. 2. Shared radio frequency. We soon will have two complete and separate repeated D frequency to transmitter and receive all radio traffic. In the event of an emergency the frequencies can be "split" to better facilitate all users. Two separate "repeated" ti ��� frequencies for a public safety Communication Center of our consolidated size is extremely rare. This has been a benefit that was beyond anyone's expectations. 3. Shared M.D.T. [City, County]. Our Communication Center must monitor both Eagan [West St. Paul, Mendota Heights, Apple Valley] and Dakota County [South St. Paul, Inver Grove Heights, Hastings] at all times. This is required due to our three cities not having a common M.D.T. system. We therefore have immediate information from the county. Other Communication Centers, ie. Eagan, must monitor via state computer. 4. Technology, Equipment. Because of the consolidated service, the cities of Mendota Heights, South St. Paul, and West St. Paul have a greater ability to seek out, purchase and fund the acquisition of new equipment. The city of Mendota Heights is not billed directly for the cost of new equipment. The original contract with the City of Mendota Heights included fees for the use of West St. Paul equipment, ie. Intoxilyzer, Jail. In 1994 when we consolidated to include a third city [South St. Paul] these fees were removed from the contract for Mendota Heights. AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER. Page Two Benefits of Consolidation 5. Jail support. Our argreement with Mendota Heights provides jail facilities and staffing assistance 24 hours a day. Unless Mendota Heights details an officer to their own holding facility to monitor their prisoner they. cannot utilize their holding services. Because we have staff in our building at all times, we are able to monitor [without assistance] most prisoners, thereby providing Mendota Heights officers the opportunity to resume their patrol duties. 6. Shared "In-house" record keeping/training. The cities of Mendota Heights and West St. Paul both use LEADRS record keeping system. This link between our cities allows our support staff to provide information, training, and support to each agency. 7. Back-up phone support. During inclement weather, or if office staff is late or sick, phone are still answered by the Communication Center until arrangements can be made to have them switched over. This is a great convenience for Mendota Heights because they never have to worry that their business phones won't be answered during hours that they normally have office staff answer that line. As can be demonstrated by the above, shared services, equipment and expertise are beneficial to all who participate in this consolidated effort. Without question we could elaborate further. THI:cjw CITY OF MENDOTA HEIGHTS MEMO August 15, 1997 To: Mayor and City Council From: Kevin Batchelder, City Ad ' w Subject: Approval of NDC4 1998 Draft Budget DISCUSSION The Northern Dakota County Cable Communications Commission (NDC4) has submitted their proposed 1998 Draft Budget for City Council review and approval. As stated in their cover memo, the process for budget approval requires that they submit their budget to each member city for approval. (Please see attached cover memo and proposed budget.) According to the Joint Powers Agreement, each member city then has forty-five (45) days after its submission to approve the budget, or submit objections. A municipality having an objection to the Commission's proposed budget shall submit any objections in writing within the forty-five (45) day period, and failure to do so shall be deemed a positive vote for the proposed budget. NDC4 has also included the their Annual Report which details their past year's activities and the summary of their annual audit. I have not asked Jodie Miller, NDC4 Executive Director, to be at our August 19, 1997 meeting, however, she would be available if Council so desires. The full Audit Report has been received but has not been copied for the agenda packet, only the one page summary is included. Should any Councilmember desire a copy of the full Audit Report, please contact us and a copy will be provided. ACTION REQUIRED Review and discuss the NDC4 1998 Draft Budget and provide direction to staff on responding to NDC4 regarding their proposed budget. NORTHERN DAKOTA COUNTY CABLE COMMUNICATIONS COMMISSION No 5845 Blaine Avenue [)C Inver Grove Heights, Minnesota 55076-1401 4 612/450-9891 FAX 612/450-9429 TDD 612/552-9675 To: NDC4 Member Cities Administrators/Clerks From: Jodie Miller, NDC4 Executive Directq�)� Date: August 1, 1997 Subject: Draft 1998 Budget and Annual Report Please copy and distribute the enclosed items to your iWayor and Councilpersons. Enclosed is the N-DC4 1998 Draft Budget, which was approved by the Cable Commission at its July full Commission meeting. The process for budget approval is outlined in the revised Joint Powers Agreement of the Northern Dakota County Cable Communications Commission, page 11, Article 10, Section 2: The proposed budget must be approved by each member city council within forty-five (45) days after its submission to the member municipalities. A municipality having an objection to the Commission's proposed budget shall submit any such objection in writing to the Commission within the forty-five (45) day period, and failure to do so shall be deemed a positive vote for the proposed budget. Also enclosed is an Annual Report containing a summary of the past year's activities, and a discussion of the Commission's plans for the coming year. A copy of the full Audit Report for fiscal year 1996 and a one-page Audit Summary are included. Please feel free to contact me at 450-9891 if you or your council have any questions or comments about these materials. I would by happy to attend a Council Meeting to answer questions on the proposed Draft Budget or any other matters. If you would like me to attend, please let me knout when this item is scheduled on your Council's agenda. (NOTE: I will be unavailable from August 25 - 29 and from September 8-10.) cc: NDC4 Cable Commission Members Dave Jaede, NDCTV President encs. js/ NDC4 1998 DRAFT BUDGET July 1997 1996 ACTUAL 1997 BUDGET 6/2/97 1997 ESTIMATE 1998 BUDGET REVENUES '0 Franchise Fees $364,206 $350,000 $101,643 $404,000 $404,000 420 0 Interest 7,361 3,351 2,201 10,081 10,075 4500-4800 Miscellaneous 19,556 0 11,560 20,238 0 SUBTOTAL 391,123 353,351 115,404 434,319 414,075 OPERATING BUDGET - - - Personnel 5000-5050 Wages (4.5 FTE) 125,650 136,098 38,351 136,643 143,716 5100-5110 FICA & PERA 14,336 16,509 4,371 16,575 17,433 5112-5120 Personnel Expenses 0 0 0 0 1,950 5125 Workers Comp. Insurance 604 1,266 0 661 681 5127 Payroll Service 150 240 0 240 270 SUBTOTAL 140,740 154,112 42,722 154,119 164,050 ---Operating Expenses 6000 Accounting 4,700 5,000 4,800 5,000 5,250 6010 Bank Charges 0 52 0 52 60 7006 City Payments 54,631 52,500 0 60,600 60,600 6020 Conferences & Training 4,970 5,500 54 5,500 5,665 6021 Consultants Services 0 3,000 0 3,000 0 6080 Contributions/Donations 1,000 1,000 0 0 0 7010 Courier Service 289 434 0 434 0 7100-7112 Insurance 2,780 4,134 3,118 4,291 4,419 6220-6221 Legal 5,864 7,200 2,512 7,536 8,400 7200 Memberships 2,024 1,000 1,525 1,525 1,601 5130 Mileage & Parking 2,165 2,023 737 2,023 2,084 7040 NDCTV Grant 50,220 45,198 22.599 45,198 40,678 *0 Newsletter 709 968 265 1,015 1,050 A Office Rent 36,709 38,545 16,060 38,544 46,179 6249-6251 Office equipment/supplies 1,422 3,025 479 3,025 6,115 6270-6271 Postage 1,026 1,514 277 1,514 1,590 7230-7233 Promotion 378 974 206 974 7,022 7240 Publications 202 300 0 300 309 7001-7300 Repairs/Maint.: Video Equipment 2,662 5,100 883 5,100 6,040 6280 Repairs/Maint.:Office Equipment 1,178 2,122 1,013 2,122 2,185 6322-6323 Special Events,Service Awards 143 470 0 960 965 6330-6332 Telephone 3,779 4,084 2.217 4,618 4,859 7310-7317 Video Services - Cities 2,773 2,688 948 3,663 4,644 7330 Video Supplies 40 1,061 75 1,061 1,114 7350 Videotape - Government 1,073 2,148 631 2,148 2,255 7070 Video Production - News Show 20,767 0 73 27,450 36,600 SUBTOTAL 201,504 190,038 58,471 227,651 249,685 TOTAL OPERATING EXPENSES 342,244 344,151 101,193 381,770 413,735 OPERATING REV'S OVER(UNDER) EXP'S 48,879 $9,200 $14.211 $52.549 $340 --- Capital Outlay 6222 Special Franchise Legal/Consulting Projects 0 10,000 0 9,664 25,000 ' 7326 Office Equipment 0 4,000 0 4,000 20,200 7324 Video Equipment 16,469 5,200 0 5,200 12,000 7002 Video Equipment Cities (from Narrowcasting) 10,317 5,000 17,803 25,221 28,366 SUBTOTAL 26,786 24,200 17,803 44,085 85,566 NET INCREASE(DECREASE) FUND BALANCE 22,093 (15,0001 (3,593) 8,464 (85,226)* ' Sc of Funds: Designated Reserve Funds from Prior Years. Special Franchise Projects, Capital Equipment (Cffice/Video), and Narrowcasting: Special Franchise Projects $25,000 Capital Equipment Office 20,200 Capital Equipment Video 12,000 Narrowcasting Settlement (from orig. $135,000) 28,366 NDC4 1998 DRAFT BUDGET July 1997 REVENUES 4000 Franchise Fees 4200-4210 Interest PERSONNEL 5000-5050 Wages (4.5 FTE) 5112-5120 Personnel Expenses 5125 Workers Comp. Insurance Continued growth in subscribers and franchise fees for NDC system is expected, budgeting from 1st Qtr. 1997 Moved savings account to new "money manager" acct. at 5.17% Overall increase in wages up to 5%, actual adjustments to be determined at annual reviews. $1,800 for start—up of possible long—term disability benefit for employees, $150 for staff shirts with logo Decrease in 1996 from $.90 per $100 payroll to $.47, expected to continue at that level or decrease further OPERATING EXPENSES (Generally 3% to 5% increase for inflation. 6000 Accounting Annual Audit plus minor accounting services. 6010 Bank Charges NO REGULAR FEES, $50 FOR POSSIBLE STOP PMT. OR OTHER SPECIAL FEE 7006 City Payments 15% OF FRANCHISE FEES REVENUE 6020 Conferences & Training Includes local, state, and national conferences and staff training opportunities. 6021 Consultants Services 7010 Courier Service Should not be needed after relocation of master control 7100-7112 Insurance 3% INCREASE OVER EST. ACTUAL FOR '97 (we do not count on annual rebate) 6220-6221 Legal $700/mo. "normal" legal work, anticipate increase due to sale and renewal of system, JPA discussions 7200 Memberships NATOA and MACTA: industry associations 5130 Mileage & Parking 3% INCREASE OVER ESTIMATED ACTUAL FOR '97 7040 NDCTV Grant 10% REDUCTION FROM 1997 7210 Newsletter Quarterly publication produced in—house and printed outside, cost split with NDCTV 6300 Office Rent Rent ="landlord costs"' 50% (split with NDCTV) = 3,750 sq. ft' 12.31 6249-6251 Office equipment/suppGes Adding allowance for software and memory upgrades in 1998 6270-6271 Postage 7230-7233 Promotion Adding allowance for advertising to print program guide in local paper, $6,000 each, NDCTV and NDC4 7240 Publications 7001-7300 Repairs/Maint.: Video EquipmenAdditional $1,000 allowed for city equipment in 1998. 6280 Repairs/Maint: Office EquipmenMAINTENANCE CONTRACTS, COPIER DEVELOPER, MISC. REPAIRS 6322-6323 Special Events Adding Commissioners to be included in annual appreciation event (have paid their own in past) 6330-6332 Telephone 7310-7317 Video Services — Cities Increased due to adjustment in compensation (following industry survey) and allowance for additional meetings 7330 Video Supplies 7350 Videotape — Government 7070 Video Production — News ShowThis budget assumes NDC4 will cover the cost of Insight 7 without city contributions in 1998 6222 Special Franchise Legal/Consult$25,000 from designated fund from prior years for Special Franchise Projects (Needs Assessment for renewal) 7326 Office Equipment IF NEEDED:$2000 fax, 10,000 copier, 5,000 office furniture FOR OFFICE: 1,200 lazer printer, 2,000 PC 7324 Video Equipment New government production camera and tripod 7002 Video Equipment Cities (from Ne97= overheads and projector, plus portable switcher (5,000) 98= remaining narrowcasting funds Revenues 1986-1992 Actual NDC4 Franchise Fees Percentage Incr. from prior yr. Budgeted NDC4 Franchise Fees Continental Gross Revenues Continental Bad Debt Continental Net Revenues Percentage Incr. from prior yr. Bad Debt % of Gross Revenues 1986 1987 1988 1989 1990 1991 1992 48,888 153,568 175,687 209,896 233,705 268,626 288,323 214.12% 14.40% 19.47% 11.34% 14.94% 7.33% Budgeted NDC4 Franchise Fees 309,000 306,016 225,000 250,000 285,000 987,087 3,098,528 3,536,623 4,215,458 4,710,418 5,413,748 5,814,066 Continental Bad Debt 38,996 34,081 36,307 41,233 47,607 Continental Net Revenues 6,057,889 4,181,377 4,674,111 5,372,515 5,766,459 213.91% 14.14% 19.19% 11.78% 14.94% 7.33% Bad Debt % of Gross Revenues 0.64% 0.81% 0.77% 0.76% 0.82% 5% of Cont's Reported Rev's 49,354 154,926 1761831 209,069 233,706 268,626 288,323 1993-1997 1993 1994 1995 1996 1997 Actual NDC4 Franchise Fees 302,895 304,719 322,736 364,206 404 b Percentage Incr. from prior yr. 5.05% 0.60% 5.91% 12.85%:. Budgeted NDC4 Franchise Fees 309,000 306,016 303,000 321,945 350,000 Continental Gross Revenues 6,096,885 6,144,525 6,488,618 7,329,108 Continental Bad Debt 38,996 50,149 331908 44,970 Continental Net Revenues 6,057,889 6,094,376 6,454,710 7,284,138 Percentage Incr. from prior yr. 5.05% 0.60% 5.91% 12.85% Bad Debt % of Gross Revenues 0.64% 0.82% 0.52% 0.61% 5% of Cont's Reported Rev's 302,894 304,719 322,736 364,207 1998 4t14'.bbo 46o:: 404,000 * Budget based on current performance, system upgrade and growth, and advice from Continental's Controller. Growth of NDC System 1994-1996 Percentage Increase 6% Dec. 1996 Dec. 1993 Dec. 1994 1994 Percentage Dec. 1995 1995 City Subscribers Subscribers_ Increase Increase Subscribers_ Increase Inver Grove Heights 4,493 4,834 341 8% 5,267 433 Lilydale 55 58 3 5% 266 208 Mendota 32 36 4 13% 40 4 Mendota Heights 2,274 2,443 169 7% 2,367 —76 South St. Paul 4,234 4,420 186 4% 4,648 228 Sunfish Lake 77 80 3 4% 81 1 West St. Paul 4,007 4,265 258 6% 4,497 232 Total 15,172 16,136 964 6% 17,166 1,030 Dec. 1993 1993 Dec. 1994 1994 Dec. 1995 1995 Subscribers % of Total_ Subscribers % of Total Subscribers_ % of Total Inver Grove Heights 4,493 29.61% 4,834 29.96% 5,267 30.68% Lilydale 55 0.36% 58 0.36% 266 1.55% Mendota 32 0.21% 36 0.22% 40 0.23% Mendota Heights 2,274 14.99% 2,443 15.14% 2,367 13.79% South St. Paul 4,234 27.91% 4,420 27.39% 4,648 27.08% Sunfish Lake 77 0.51% 80 0.50% 81 0.47% West St. Paul 4,007 26.41% 4,265 26.43% 4,497 26.20% Total 15,172 100.00% 16,136 100.00% 17,166 100.00% Percentage Increase 6% Dec. 1996 1996 Percentage Subscribers Increase Increase 5,634 367 706 312 46 17% 35 —5 —1316 2,459 92 4% 4,845 197 4% 82 1 1% 4,693 196 4% 18,060 894 5% Dec. 1996 1996 Subscribers % of Total 5,634 31.20% 312 1.73% 35 0.19% 2,459 13.62% 4,845 26.83% 82 0.45% 4,693 25.99% 18,060 100.00% NDC4 AUDIT SUMMARY FISCAL YEAR 1996 NG STATEMENT 1996 Budget Revenues 328,818 Expenses 330,852 Surplus(Deficit) 2 034 CHANGES IN FUND BALANCE* 1996 Actual Over(Under) Budget 391,123 62,305 369,030 38,178 22,093 24.127 Beginning Fund Balance 226,464 Over(Under) 1996 22,093 Ending Fund Balance * Fund Balance = CASH + RECEIVABLES — PAYABLES BALANCE SHEET Assets Cash Receivables Continental Security Fund Deposit Liabilities and Fund Balance Liabilities Cont'I Security Deposit Payable Fund Balance CASH FLOW Cash begining of year Net Increase (Decrease) Cash End of Year FIXED ASSET ACQUISITIONS** �Ixed Assets Beg. of Year urchases 1996 (AlphaChannel System) Fixed Assets End of Year** **Based on original purchases price at time of 229,720 99,863 50,000 81,026 50,000 248,557 209,077 20,643 475,974 ** 16,469 isition. 248,557 * 379,583 379,583 229,720 492.443 ** Northern Dakota County Cable Communications Commission (NDC4) Annual Report to Member Cities, August 1, 1997 Included with this report is a copy of the full Audit Report as of December 31, 1996, as reported by independent CPA firm Tautges, Redpath & Co., Ltd. Also included is a one-page summary of the audit, showing the operating statement, changes in fund balance, balance sheet, cash flow, and asset acquisition "at -a - glance. " �aejo woutiveysirms wa xv twiraw r►i ri How NDC4 communicates with Member Cities: - Each City has two representatives on the Cable Commission, one Councilperson and one citizen representative. - Monthly meeting minutes and agendas are distributed to Mayors and City Administrator/Clerks. - Full Commission meetings are televised LIVE on Channel 18 and replayed twice. The Commission accepts LIVE telephone calls from the public during its meetings. - Monthly meeting calendars and program schedules for Government Channels 18 and 19 are made available at City Halls for public pick-up. - NDC4 and NDCTV jointly publish a quarterly newsletter, LineOut, which is sent to Cities and made available at City Halls for public pick-up. (Look for the Summer Issue coming soon!) - Legislative and public policy alerts concerning telecommunications issues are faxed or mailed to City Administrators and Mayors for distribution to Councils as appropriate. - Draft Budgets are submitted for approval, along with an annual report, and the annual Audit Report in August of each year. - NDC4 Executive Director attends Council meetings or workshops as needed to address Commission topics or make reports. - The Government Programming Committee, made up of representatives from each city staff, meets with the NDC4 Government Access Coordinator as needed to discuss equipment purchases for cities, government programming issues, etc. Ideas for improved NDC4/0ty Communications: - NDC4 staff plans to create a monthly news briefing to keep cities and community leaders updated on current cable -related issues and NDC4 activities. NDC4 staff will meet with city department heads and attend administrators' or mayors' meetings to discuss needs and wants for community technology that may be accomplished as the Franchise Renewal is negotiated and/or through several grants that are available for community technology collaboratives. Page - 1 of 7 Northern Dakota County Cable Communications Commission (NDC4) Annual Report to Member Cities, August 1, 1997 Production /services activities: In September we will begin the third season of Insight 7, our first professional series program, a local community magazine program designed to bring viewers 30 minutes of truly local news and information, with a new episode premiering every other Tuesday at 7:00 p.m. on Channel 33. The program has been has been very well-received in the community, and this fall we will conduct a cable subscriber survey to obtain concrete viewership statistics. The first season was supported by contributions by four member cities, Continental Cablevision, and the NDCTV non-profit corporation; the second season five cities and Continental contributed; currently four cities have responded affirmatively, and three are still under consideration. The 1998 Draft Budget includes a line item for Insight 7 without asking cities for voluntary contributions from Franchise Fee payments. Continuing traditional government access services: - NDC4 provides complete coordination of schedules, cablecasters, maintenance and repair of equipment, tape preparation and delivery for televising live and replayed coverage of city meetings. We cover about 15 government meetings per month. - We continue to provide crew and equipment to cover city events and programs. West St. Paul fire officer Dan Bernardy continues to produce his bi-weekly Channel 18 pre - Council -meeting program Safety a Way of Life. This year we also worked with many city and community groups to cover their activities and events, and we continue to provide technical support for Mendota Heights' City Hall Update, one of our most long-playing government series shows. - City celebrations -- Celebrate,WSP Parade and Cinco de Mayo, Kaposia Days Parade, Mendota Heights Fire Department 50th Anniversary, Star City Days, and several special events and topics in Lilydale, Sunfish Lake, and Mendota have been covered on Insight 7 and with full-length program coverage. - Besides the new character generators that were purchased and installed at the four City Hall chambers last year, city staff and meeting cablecasters now have been trained on overhead cameras and a projection unit to improve the look of city programming and make it easier for home viewers to participate in meetings. Each city has its own overhead camera, providing a clear view for the council and audience members as well as cable viewers of maps, diagrams, or other printed materials or 3-d objects that might be presented during a meeting or program. One projection unit to be shared on a check-out basis by all cities allows video, laptop computer or overhead presentations to be projected on a wall or screen and linked directly to the cable television signal for home viewers. The equipment was purchased with special funds from the 1991 "narrowcasting settlement" that was negotiated with the cable operator. The narrowcasting fund still holds about $33,000 that has been designated for city hall equipment needs. The use of narrowcasting funds has been decided by the Commission Page - 2 of 7 Northern Dakota County Cable Communications Commission (NDC4) Annual Report to Member Cities, August 1, 1997 with recommendations from the Government Programming Committee made up of City staff members and the NDC4 Government Coordinator. - In late 1996 NDC4 purchased a new computerized interactive bulletin board system from a company called A1phaChannel. Cities and other community groups may utilize this system to televise announcements and information with state-of-the-art graphics. The bulletin board appears 24 hours a day on NDCTV Channel 35 and is used as "filler" between programs on Channels 18, 19, 32, 33, and 34. Custom visuals can be created using still photos or video images for backgrounds behind announcements. Cable viewers can call up desired information using their telephones, and NDC4 can produce regular reports on viewing statistics, such as the number of calls, most -viewed and least -viewed pages, or most -requested information. Once NDC4 staff is fully trained on the many features of the system, we plan to work with cities to better utilize the system for city information and to customize its use for each cities' wants and needs. This system could be used in cross promotion with printed materials and some cities' telephone info -lines to get information out to citizens effectively. This month we are kicking off a naming contest to give a new name to the "cable TV interactive bulletin board system." The prize will be a free television set and two months of free cable service. This system may also possibly be utilized to promote local businesses and economic development activities in our communities, as we explore our options with a recent allowance for us to have commercial programming on just one of our local access channels. (See NDCTV Finances later in this report.) Consumer issues: The NDC4 staff handles customer complaints and questions by taking phone calls, researching customers inquiries, and resolving conflicts with the cable operator. Consumer issues are reported at monthly Commission meetings and addressed by the Commission as needed. This year NDC4 has been working with Continental to improve specific Customer Service Standards for telephone response time that are mandated by the FCC. In 1996 NDC4 logged 148 formal customer phone calls for information and complaints, and assisted many additional customers informally. - NDC4 reviews cable rate adjustments by the cable operator according to federal rate regulation rules. In January of 1997 Continental implemented a rate adjustment for cable programming, and in June 1997 they made an adjustment to equipment and service call rates. NDC4 has local authority over the basic tier of service, and Page - 3 of 7 Northern Dakota County Cable Communications Commission (NDC4) Annual Report to Member Cities, August 1, 1997 conducted a review to determine whether Continental's basic rates had been appropriately calculated. The FCC has authority to review rate calculations for the upper tiers of cable service, if requested by a local franchise authority. In May NDC4 filed a complaint to trigger the FCC's review, and in July the FCC ruled that Continental's rates for upper tiers of service are appropriately calculated. The "Social Contract" agreement of 1995 between the FCC and Continental Cablevision eliminated NDC4's authority to review equipment and service call rates. - NDC4 monitors and participates in state legislative and regulatory proceedings that impact municipalities and cable subscribers. This Session's right-of-way proceedings at the state legislature were very important in setting the stage for coming changes in technology and competitive use of city easements by telecommunications operators. The NDC4 Executive Director is on the Board of Directors of MACTA, the state cable administrators' association that works closely with the League of Minnesota Cities on many cable and technology issues. MACTA's focus is on protecting current Franchise authority over cable operators and the provision of community television services as the telecommunications industries converge. Non -Profit Access Corporation (NDCTTI): The NDCTV Board of Directors and staff continue to face some very challenging financial goals. The Board remains focused on implementing plans to become increasingly self- sufficient by generating non -franchise -fee related revenues. The intent is to develop a combination of sources of revenues, including pursuit of program sponsors (series programs like Insight 7 and NDC Game of the Week are now established to provide such sponsorship opportunities for local businesses), charging fees for new and traditional services, and possibly exploring the provision of Internet services for cities or other non- profit corporations. Continental Cablevision has removed the contractual restriction against advertising for one NDCTV/NDC4 channel, so NDCTV will explore options for capitalizing on this possibility. The NDCTV 1998 Draft Budget is still "under construction" as the Board of Directors and staff works on an accompanying Business Plan to accomplish a goal of about $88,000 in gross revenues. New Volunteer Program About 70 volunteers donated 4,000 hours of time in the first 11 months of NDCTV's volunteer appreciation program. Volunteers track their time video taping, editing, working on studio crews, or even helping with office work, and receive various "rewards" as they move up the volunteer ladder. In the first four months of the new volunteer year, 44 NDCTV volunteers have accrued 1,044 hours. The entire seven -city area benefits from Page - 4 of 7 Northern Dakota County Cable Communications Commission (NDC4) Annual Report to Member Cities, August 1, 1997 this community service. Many community events and cable programs just wouldn't happen without this assistance. NDCTV has created a new service called "Crew For You," to assist community members who have an idea for a program but need technical volunteers to make it happen. The idea is to remove barriers for potential producers who have great program content but no technical expertise, and to provide volunteer and training opportunities for technical individuals who want to be crew members on television productions. We hope it will be a solution to several challenges and will result in more quality local programming for cable viewers to enjoy! Prnerammine Use of traditional NDCTV community access facilities and services have continued to grow since moving into the Inver Grove Heights facility in 1993. In 1996 the total number of new programs produced and played on Public Access Channel 33 and Multi -Faith Access Channel 34 increased by 78%, van usage increased by 25%, and facility and equipment usage hours increase 10% from 1995. NDC4 and NDCTV staff have jointly produced several major special event/programs, including live primary and election night coverage in November 1996, with numerous candidate forum programs leading up to election night, live South St. Paul election night in April 1997, National Volunteer Appreciation Week hosted by two local comedy performers Strength & James in April, a special Multi -faith Channel 34 celebration of the addition of Odyssey programming with an Open House and live program hosted by Los Angeles celebrity Robert G. Lee, and the annual Volunteer Appreciation picnic at the Saints Game in July. NDCTV, Inc. will mark its 10th anniversary in November of 1997, and a committee has been formed to plan a celebration. Discussions are underway with Continental Cablevision to relocate the master control center for distribution of NDCTV programming on our six local channels. Currently Continental's staff operates the distribution center at Continental's Union Depot location in St. Paul. Both parties agree it would be much more efficient and improve program quality greatly if the master control function is controlled by and physically located at the NDCTV facility. The recent rebuild/upgrade of the cable system with the use of fiber optic lines makes it possible for the NDCTV facility to serve as a hub for local programming signals. Compensation for playback costs such as staffing, equipment maintenance and replacement, facility remodeling, increased utility costs, etc. is under discussion. Franchise enforcement, administration, and renewal issues: In 1996 Continental Cablevision was sold nationwide to US West. The NDC4 Cable Commission reviewed the request to transfer the Franchise from the control of Continental to US West, knowing that US West would not be allowed to permanently operate the Page - 5 of 7 Northern Dakota County Cable Communications Commission (NDC4) Annual Report to Member Cities, August 1, 1997 cable system, but would be required by federal law to divest of its Minnesota cable properties by August of 1997. In July of 1997 US West (the cable system continues to operate under the Continental name) submitted a request to transfer the Franchise to Charter Communications, a four- year-old company based in St. Louis, Missouri. NDC4 has until November 13 to review Charter's legal, financial, and technical capabilities to operate this cable system. NDC4 can also make sure that all current Franchise provisions are under compliance and all pending issues are resolved before approving the transfer. NDC4 will likely hold a public hearing at its September 3 Commission Meeting for cable subscribers and residents to comment on the impact of the sale of the system to Charter. NDC4 may also conduct a Franchise Fee Audit to assure that past revenues and franchise fees have been properly recorded and paid, and a Technical Audit to assure that the cable system operates within required technical standards and meets all Franchise provisions. The most important question will be can Charter Communications afford not only to finance the purchase of the cable system, but also to properly maintain and upgrade the system, and provide capital improvements that will be required at the time of Franchise Renewal in 2000. Technically, the official Franchise Renewal period opened in March of 1997 (three years prior to the expiration of the Franchise.) Normally this would be the beginning of discussions with the cable operator to negotiate conditions for the renewal of the Franchise. However, US West has not submitted a formal letter requesting renewal at this time. It is assumed that if the transfer to Charter is successfully completed, Charter would submit the renewal letter to NDC4 soon after the transaction is closed. NDC4 has requested that Member Cities discuss the Joint Powers Cooperative Agreement and establish its future status and any desired Agreement Amendments before beginning renewal activities. It is likely that the transfer to Charter will close in early 1998, and NDC4 has budgeted to begin conducting a Community Needs Assessment sometime in 1998. In July 1996 Continental announced its plan to rebuild and upgrade the cable system from 450 Mhz to 750 Mhz with fiber optic main lines serving clusters of 500 homes, to increase channel capacity, improve signal quality and reliability, and build in capacity for possible new future services such as cable modems for Internet and e-mail access, and possibly even eventual competition to the telephone company. As Continental moves into the fourth and final phase of the construction project, scheduled to be complete in November 1997, NDC4 will monitor the plans and the technical rebuild of the system to ensure that provisions to meet Franchise requirements are completed. Page - 6 of 7 Northern Dakota County Cable Communications Commission (NDC4) Annual Report to Member Cities, August 1, 1997 NDC4 Cable Commission NDC4 will complete the review of the Continental / Charter Communications request to transfer the Franchise sometime this fall. Meanwhile the Commission is already laying the groundwork for Franchise renewal by discussing the Joint Powers Agreement with its Member Cities and budgeting for the first stages of the Community Needs Assessment process in 1998. Government Access staff continues to work with Member Cities to determine equipment and technology needs for the immediate budget -year and for negotiation at Franchise Renewal time. Staff also continues to strive for increased quantity and quality of government access programming and providing communications services that help cities inform, educate and serve their residents. NDCTV Corporation NDCTV has four active committees, Finance, Marketing, Technology, and Personnel, all working to strategically plan for the future, with an emphasis on continuing to build financial self-sufficiency, providing high-quality community television programming for cable subscribers, keeping up with changing technology, and offering equipment, facilities, training, and services that provide local residents with access to communications technologies that they need to be a part of this seven -city community. Page - 7 of 7 4TAW- UTGES, REDPATH & CO., LTD. INDEPENDENT AUDITOR'S REPORT To the Honorable Members of the Northern Dakota County Cable Communications Commission We have audited the accompanying balance sheet of the Northern Dakota County Cable Communications Commission, as of December 31, 1996, and the related statements of revenue, expenses and changes in fund balance, and cash flows for the year then ended. These financial statements are the responsibility of the Commission's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of the Northern Dakota County Cable Communications Commission, as of December 31, 1996, and the results of its operations and its cash flows for the year then ended in conformity with generally accepted accounting principles. February 14, 1997 TAUTGES, REDPATH & CO., LTD. Certified Public Accountants 4810 White Bear Parkway • White Bear Lake, Minnesota 55110 • 012.'-25-7000 • PAX1426-5004 > Member of HLB internationai CITY OF MENDOTA HEIGHTS MEMO August 15, 1997 TO: Mayor, City Council, and City A49)r FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Draft Cell/PCS Ordinance Background Attached is the current version of the Draft Cellular/PCS Ordinance. The underline and strikeout wording in the draft represent changes made at the second joint Council/Planning Commission workshop on this issue on July 22, 1997. All Commissioners and Councilmembers were present at the workshop with the exceptions of Commissioner Friel, Councilmember Krebsbach and Mayor Mertensotto. Two representatives of the Cell/PCS industry were also present, Ms. Marie Grimm of AT&T Wireless, and Mr. Dave Hagen of Sprint PCS. Workshop Format At the 2nd Joint City Council/Planning Commission Workshop on July 22, 1997, Staff first provided a brief presentation on the history of this issue, the provisions of the current Draft Ordinance, industry responses to the Draft Ordinance, and issues to be discussed at the Workshop. Acting Mayor Smith presided over discussion of how to revise the Draft Ordinance and the future time table for adoption. The central issue discussed at the Workshop could be summarized in the following question: How much does the City (have to/want to) accommodate the desires of the Cell/PCS industry in order to satisfy the federal mandate for "reasonable accommodation"? , Common Concerns With the above in mind, the following concerns received the most attention during the workshop: 1. Height Limitations. The industry felt that the 75 foot height limit originally contained in Section 21.6(4)d was too short. The industry requested that the City raise the height limit to accommodate co -location and reduce the number of towers needed in the City, and that a 25 foot bonus be granted if the pole is designed to accommodate a second user. The Workshop participants responded by editing the current draft to include a 25' "co -location bonus". 2. Setbacks. The industry felt that the requirement that antennas be 25' plus the height of the tower from the nearest lot line originally contained in 21.6(4)d was too strict. The Workshop participants responded by removing the 25' component and merely requiring the tower to be at least its own height from the nearest setback line. 3. Prohibition in Residential Zones. Section 21.6(4)a currently prohibits antennae within R-1, R -IA, or R-2 zones. The industry felt that this is too restrictive, particularly in light of how much of the City falls within these zones (roughly 70%). Both US West and AT&T Wireless requested that at a minimum institutional sites within these zones be granted an exception. After much discussion, the workshop participants chose to leave the prohibition as it is. 4. Non-interference. Sprint PCS objected to the requirement that the applicant submit a report from a qualified professional engineer guaranteeing non-interference along with a copy of the FCC approval of the antennae in regards to non-interference. The workshop participants again opted to let this requirement stand. 5. Abandonment Bond. Sprint PCS objected to the requirement for submission of an "Abandonment Bond" to the City equal to 150% times the current cost of removal and disposal in Section 21.6(8)g. Sprint PCS claimed that this is a unique burden placed upon antennae, and no other structures. The workshop participants again opted to let this requirement stand. 6. Maps. The industry also objected to the requirement to submit maps showing all existing and proposed antennae of both the applicant and competitors within a five mile radius due to the proprietary nature and competitive sensitivity of such information (Section 21.6(8)i). The workshop participants reduced the radius to two miles, and limited the information to merely the applicant's own locations. 7. Requiring a Conditional Use Permit for Building -Mounted Antennae. AT&T Wireless objected to this requirement and said that building -mounted antennae should be a permitted use fol up to 15' in height. The workshop participants again opted to let this requirement stand. Timetable The Workshop participants then directed Staff to pursue the following timetable for further revision and eventual adoption of the Cell/PCS Ordinance: August 26: Informal Discussion by the Planning Commission September 23: Formal Public Hearing by the Planning Commission October 7: Formal Adoption by the City Council Staff will make the minutes from the July 22, 1997 Council/Planning Commission workshop available for review on or before the evening of August 19, 1997. Action Required Review the attached draft ordinance and provide direction to Staff regarding revisions to the Ordinance before Planning Commission discussion. 21.6 WIRELESS TELECOMMUNICATIONS ANTENNAE, FREE- STANDING ANTENNAE TOWERS AND ACCESSORY STRUCTURES Wireless telecommunication towers, antennae, and accessory structures, including but not limited to cellular and PCS technology, are a Conditional Use of all zones within the City, subject to the requirements and exceptions of this Section. 21.6(1) Purpose. To protect the public health, safety and general welfare of the community while accommodating the communication needs of residents and businesses, the Mendota Heights City Council finds that this Section is necessary to: 21.6(1)a Avoid potential damage to adjacent properties and personal injury from tower collapse through structural standards and setback requirements. 21.6(1)b Protect the aesthetic qualities of the community by requiring tower and antennae equipment to be screened from properties within viewing distance of the site and to be designed in a manner to blend in with the surroundings and compliment existing structures. 21.6(1)c Maximize the use of existing and approved free-standing antennae towers buildings, and existing light poles for new wireless telecommunication antennas 21.6(1)d Minimize the number of free-standing antennae towers needed to serve the community by utilizing co -location. 21.6(1)e Facilitate the provision of wireless telecommunication services to the residents and businesses of the City. 21.6(2) Definitions. The following words and terms when used in this Section shall have the following meanings unless the context clearly indicates otherwise: 21.6(2)a Accessory structure. A use or structure which is subordinate to one of the following: 1.) the principal use of the land 2.) a building with antennae 3.) an antennae tower 21.6(2)b Antenna. Any structure or device used for the purpose of collecting or radiating electromagnetic waves, including but not limited to Cellular and PCS technology. 21.6(2)c Personal wireless communication services. Licensed commercial wireless communication services including cellular, personal communication services (PCS), enhanced specialized mobilized radio (ESMR), paging and similar services. 21.6(2)d Public Utility. Persons, corporations, or governments supplying gas, electric, transportation, water, sewer, or land line telephone services to the public. For this ordinance, commercial wireless telecommunication sources shall not be considered public utility uses or essential services. 21.6(2)e Tower. Any pole, spire, structure, or combination thereof, including supporting lines, cables, wires, braces and masts, intended primarily for the purpose of mounting an antenna, meteorological device or similar apparatus above grade. 21.6(2)f UBC. Uniform Building Code. Published by the International Conference of Building Officials and adopted by the State of Minnesota to provide jurisdictions with building -related standards and regulations. 21.6(2)g Unused or Obsolete Towers or Antennae. Any antennae or free-standing antennae tower shall be considered to be unused or obsolete if it is not continuously used if no use is made of it for its intended purpose for a period of six continuous months or more. 21.6(3) Building -Mounted Antennae 21.6(3)a Antennae may only be mounted on institutional buildings (churches, schools, businesses, etc.) or apartment buildings two stories or higher. Wireless telecommunications antennae are not permitted on attached or detached single-family homes. 21.6(3)b Building -mounted antennae must be flush -mounted to the sides of the building and painted the color of the building exterior unless the applicant can demonstrate to the Council that protrusion above the roof line is necessary for communications effectiveness. 21.6(3)c In no case shall building mounted antennae be allowed to protrude more than 15' above the roof line of the building. 21.6(3)d If both the applicant and the City consent to mounting the antennae on the City's water tower or other municipal building, a Developer's Agreement may be necessary at the discretion of the City in addition to a Conditional Use Permit. 21.6(4) Free -Standing Antennae Towers 21.6(4)a No free-standing antennae or antennae tower shall be allowed in any R-1, R -1A, or R-2 zones unless co -located on existing utility towers. 21.6(4)b A free-standing antennae tower shall only be permitted if the applicant can demonstrate the following to the Council: that a building -mounted or water tower -mounted antennae in the manner described in Section 21.6(3) will not provide sufficient communications effectiveness, and 2. that it is not possible or feasible to co -locate on an existing free- standing antennae tower or building in the vicinity of the proposed location. 21.6(4)c Free-standing antennae towers must be of a monopole -type design and painted "eggshell". 21.6(4)d All free-standing antennae towers shall be no higher than 75' or the distance between the base of the antennae tower and the nearest setback line ,,,inns 25 f e+, whichever is least, unless the applicant designs the antennae tower for co -location and ajzrees in advance to accommodate ,1�{�j any reasonable request for co -location from another service provider, in V, which case the tower shall be no higher than 100' or the distance between the base of the antennae tower and the nearest setback line, whichever is least. _t 21_2 tfiirfie standing +ewers shall be designed ., e date ..�,�,eati.�Y,by �r6vC/41Tl ibned to ane +L.er- seipr-ev;.cern and must be ., e. -t 1.y a .,.:++e„ g „+ee that the e A%er-er eper-ater-,A411 edate any reasonable request fer- 21.6(4)f All freestanding antennae towers and accessory structures must adhere to all appropriate setbacks for the given zone. 21.6(5) Aesthetics 21.6(5)a All free-standing antennae towers shall be of a monopole -type design. The use of guyed towers is prohibited. 21.6(5)b Those portions of all free-standing antennae towers and all antennas which protrude into the air shall be painted eggshell. Those portions of all antennae that are flush -mounted to the sides of buildings shall be painted to match the exterior of the building. 21.6(5)c All accessory buildings to all freestanding towers shall be screened from public view by a landscape plan according to the landscape standards of the appropriate zone and as described in Section 4.17(4) of this Zoning Ordinance subject to Council review. 21.6(5)d Advertising of any kind shall not be permitted on any free-standing antennae tower, antenna, or accessory structure. 21.6(5)e Artificial lighting of any kind shall not be permitted on any free-standing antennae tower, antenna, or accessory structure unless such lighting is required by the FCC, the FAA, or another federal or state regulatory body. If such a requirement exists, only the minimum amount of lighting required shall be allowed. n' 21.6(5)f Structures, functions, uses or activities that are not found by the City to be specifically necessary for the proper functioning of the antennae shall be prohibited on any antennae or tower without express permission from the City unless the City grants a waiver to this requirement. 21.6(6) Safety 21.6(6)a For a free-standing antenna tower, the applicant must provide a report from a licensed qualified professional structural engineer certifying that the tower will. meet or exceed current EIA/TIA-222-E standards including but not limited to standards for withstanding meteorological conditions such as high winds and radial ice. 21.6(6)b All antennae, free-standing antennae towers, and accessory structures shall conform to all building and electrical codes. 21.6(6)c The applicant may be required by the Council to erect a security fence around any free-standing antenna. 21.6(7) Accessory Structures for Antennae 21.6(7)a Accessory buildings to antennae or free-standing antennae towers must lie completely within all applicable setbacks from all property lines and must otherwise conform to all requirements for accessory buildings within the description of the specific zone. 21.6(7)b Accessory structures and equipment buildings shall be designed to be architecturally compatible with any principal structures on the site, or in the absence of such structures, with their immediate surroundings in an aesthetically pleasing manner. Accessory structures shall be finished on all sides. The Planning Commission shall review and the Council shalleiew approve the design of any accessory structures and equipment buildings. 21.6(8) Other 21.6(8)a Unused or obsolete free-standing antennae towers, antennae, structures or apparatus must be removed within six months of when the operation ceases. 21.6(8)b The applicant must submit proof of any applicable federal, state, or local licenses to the Council prior to receiving a building permit. 21.6(8)c The applicant must agree in writing to support, participate in and refrain from interfering with public warning systems and public safety communications. 21.6(8)d The applicant shall demonstrate by providing a coverage/interference analysis and capacity analysis, that the location and height of the-gy free- standing antennae tower or antenna as proposed is necessary to meet the communication, frequency reuse and spacing needs of the communication services system, and to provide adequate coverage and capacity to areas that cannot be adequately served by locating the towers in a less restrictive district or on an existing structure, free-standing antennae tower or antenna including in rieighboring municipalities. 21.6(8)e All new or existing telecommunications service and equipment shall meet or exceed all Federal Communications Commission (FCC) standards and regulations and shall not interfere with any other communications, computers, laboratory equipment or manufacturing equipment, including televisiour and other home electronics. The applicant shall provide to the City a report from a qualified professional engineer guaranteeing non- interference and a copy of the FCC approval of the antennae in regards to non-interference. 21.6(8)f In the event that the FCC or other agency or other governmental body having jurisdiction requires the applicant to submit an Environmental Impact Statement or similar document, a copy of this document shall be submitted to the City. 21.6(8)g A successful applicant shall provide an Abandonment Bond to the City equal to one and a half times the current cost of removal and disposal of all antennae and accompanying apparatus as estimated by a consultant selected by the City and paid for by the applicant, -which bond shall be used by the City to remove the antennae and apparatus should they become unused or obsolete and the applicant or its successors or assigns become disbarred or otherwise fail to remove said antennae and apparatus. 21.6(8)h Existing non -conforming free-standing antennae towers, antennae, or accessory structures shall be allowed to continue operation unless use of the free-standing antennae towers, antennae, or accessory structure for its intended purpose ceases for a continuous period of six months, in which case resumption of use shall require a re-application for a Conditional Use Permit. G U? O� ova 1. A J t 21.6(8)i All applications for either free-standing antennae, a free-standing antennae tower, or building -mounted antennae shall be accompanied by a map of all existing towers and antennae of the same provider and of all ether -pis within a fWe two mile radius of the proposed site and all future planned antennae of the same provider for the next five years within a fie two mile radius of the proposed site. 21.6(8)] All costs of an application, including but not limited to those incurred by City Staff time and resources, engineering studies by consultants retained by the City to validate assertions by the applicant, and other data as may be required by the City Staff, the Planning Commission or the City Council shall be borne in full by the applicant. 21.6(8)1 The Council may at its discretion waive any or all of the requirements of this Section in order to approve a unique "stealth" or "camouflage" design of free-standing antennae or poles or building mounted antennae if in the opinion of the Council said apparatus will be sufficiently disguised as trees, light poles, church steeples, or other similar objects. 21.6(8)m Use of mobile Cell/PCS sites or COWS (Cell Sites on Wheels), or any other temporary antennae apparatus is strictly prohibited except in the case of emergency equipment used for public safety purposes for a limited time during or in the immediate aftermath of a natural disaster or other emergency. CITY OF MENDOTA HEIGHTS MEMO August 19, 1997 TO: Mayor and City Council FROM: Kevin Batchelder, City Administrator SUBJECT: City Council/Planning Commission - Second Joint Cellular/PCS Workshop Minutes - July 22, 1997 DISCUSSION Attached, please find a copy of the "draft" City Council/Planning Commission Joint Cellular/PCS Workshop Minutes from July 22, 1997. These meeting minutes have been attached, in draft form, to help aid the Council during tonight's discussion regarding the draft Cell/PCS Ordinance. Council should note that formal approval of the attached draft minutes is not required at this time. ACTION REQUIRED None. These meeting minutes will be placed on Council's's September 2, 1997 regular meeting agenda for formal approval. D CITY OF MENDOTA HEIGHTS RAIT DAKOTA COUNTY, MINNESOTA CITY COUNCIL/PLANNING COMMISSION SECOND JOINT CELL/PCS WORKSHOP MINUTES JULY 22, 1997 The second joint Cell/PCS Workshop between the Planning Commission and the City Council was held on Tuesday, July 22, 1997, in the Large Conference Room at City Hall, 1101 Victoria Curve. The meeting was called to order at 7:45 PM. The following Councilmembers were present: Smith, Huber, and Koch. The following Planning Commissioners were present: Dwyer, Tilsen, Lorberbaum, Betlej, Koll. Duggan. Mayor Mertensotto, Councilmember Krebsbach, and Commissioner Friel were excused from the meeting. Also present were City Administrator Kevin Batchelder, Director of Public Works Jim Danielson, Administrative Assistant Patrick C. Hollister, and industry representatives Marie Grimm of AT&T Wireless and Dave Hagen of Sprint PCS. - PRESENTATION OF ISSUE Mr. Hollister reviewed the current status of the Draft PCS Ordinance. Mr. Hollister recalled that the Council had passed a one-year moratorium on all Cellular/PCS applications on December 3, 1996, to expire unless extended by the Council on December 3, 1997. Mr. Hollister continued that the first joint Council/Planning Commission Workshop on the subject of antennae was held on April 19, 1997, and that the results of that workshop were encoded into a draft ordinance. Mr. Hollister continued that since the initial workshop, both the Planning Commission and the City Council had seen the draft ordinance twice and had made revisions to the draft ordinance. Mr. Hollister added that the Cellular/PCS industry had also expressed their concerns both orally and in writing to the Planning Commission, and that the industry was also present that evening in the form of Ms. Grimm and Mr. Hagen. Mr. Hollister said that the City was mandated by the Federal Telecommunications Act of 1996 to "reasonably accommodate" Cellular and PCS technology, and that the central issue of the Workshop was to what extent the City had to accommodate the desires of the Cell/PCS industry in order to satisfy the federal mandate for "reasonable accommodation" while still protecting the unique aesthetic character of the City of Mendota Heights. DRAFT ORDINANCE REVISION The Workshop participants then discussed the following aspects of the draft Cellular/PCS ordinance: Height Limitations Mr. Hollister explained that the industry felt that the 75 foot height limit originally contained in Section 21.6(4)d was too short. Mr. Hollister said that according to the industry, 75 feet represented the minimum height necessary for effective communication under ideal topographical circumstances. Mr. Hollister continued that the industry requested that the City raise the height limit to accommodate co -location and reduce the number of towers needed in the City, and that a 25 foot bonus be granted if the pole is designed to accommodate a second user. Commissioner Duggan said that the claim that 75' was too short was based on trees and line -of -sight, and that any applicant wanting a tower more than 75' high should be required to make the case that it is necessary based on the specific topographical circumstances. Commissioner Koll agreed with Commissioner Duggan. Commissioner Duggan added that the ordinance should encourage co -location and "stealth" or "camouflaged" design. Commissioner Tilsen felt that the height limit should only be 75' even with co -location and produced a home-made map of existing NSP towers where he felt that antennae could be permitted. Mr. Hagen said that his company could not adhere to Commissioner Tilsen's plan to place all the antennae on existing NSP poles, because the industry had already set up its grid pattern and chosen necessary sites, and also because the industry will need to increase the number of sites based on increased usage. Mr. Hagen reiterated that 75' was too low for a free-standing antennae, but that 100' could possibly work. Commissioner Tilsen responded that Mendota Heights is a small community, and that the existing NSP utility grid should provide sufficient locations for all service providers within the City. Mr. Hagen said that although NSP is mandated to work with the industry, the City could not mandate that the antennae be placed on existing NSP poles. Mr. Hagen continued that locating towers or antennae on NSP structures or property was fraught with logistical concerns such as access, electrocution, and general safety. Mr. Hagen said that Sprint PCS had a general agreement with NSP to try to use poles, and that the antennae needed 2 to be 15' above the utility poles, which he considered to be preferable to free-standing antennae. Councilmember Smith said that the City should try to minimize the visual impact of the antennae and towers. Councilmember Smith said that the City had to balance technology with aesthetics. Councilmember Smith said that she did not want to see 160' freestanding antennae poles in the City of Mendota Heights. -` Mr. Batchelder said that the City could hire a communications expert to choose a few sites where antennae would be allowed and which the City would own and operate, chosen based upon the expert's knowledge of the needs of the industry. Ms. Grimm said that no expert would have access to all the information necessary, since it is proprietary information. Commissioner Dwyer said that the industry could give confidential information to the expert. Ms. Grimm said that there were cases in court over mandated sites. Ms. Grimm said that her company would be happy to provide information to the City, and that basically her company wanted access to major transportation corridors. Councilmember Smith said that the sites most coveted by the industry thus far seemed to be the high school and the water tower, but that a more desirable location could emerge based on expert advice. Ms. Grimm said that she used to be a St. Paul Councilmember, and that she understood that the City had the flexibility and justification to impose conditions or grant variances on tower applications. Commissioner Betlej suggested hiring a good consult to ate a special Overlay Zoning District specifically for Cell/PCS antennae. Commissioner Koll asked if stealth technology could be used to adorn a cell tower and make it a Mendota Heights landmark. Mr. Hagen said that Sprint PCS did not want to give their plan for coverage, and that the City could not legally specify parcels for the antennae. Councilmember Smith said that while the City may not be able to specify parcels for antennae, the City could specify areas of the City for antennae. Councilmember Smith said that the City should encourage co -location. Councilmember Smith said that she did not want to significantly change the zoning in Mendota Heights. Councilmember Smith added that the City could scientifically determine the optimal location for most providers based on topography and encourage service providers to co -locate there. Councilmember Huber advised against hiring a consultant, because it was impossible to plan for the long term. Ms. Grimm said that regarding co -location, the individual providers could not take the initiative for co -location due to anti-trust laws, but that the City could provide incentives for co -location. The Workshop participants concluded discussion on height limitations by editing the current draft of the ordinance to include a 75' height limit and a 25' "co -location bonus". Setbacks Mr. Hollister explained that the industry felt at the requirement that antennas be 25' plus the height of the tower from the nearest lot_1, ee originally contained in 21.6(4)d was too strict. The Workshop participants responded by removing the 25' component and merely requiring the tower to be at least its own height from the nearest setback line. Prohibition in Residential Zones Mr. Hollister explained that Section 21.6(4)a currently prohibits antennae within R-1, R- MA, or R-2 zones. Mr. Hollister continued that the industry felt that this is too restrictive, particularly in light of how much of the City falls within these zones (roughly 70%). Mr. Hollister added that both US West and AT&T Wireless requested that at a minimum institutional sites within these zones be granted an exception. The workshop participants chose to leave the prohibition as it was. Non-interference Mr. Hollister explained that Sprint PCS had objected to the requirement that the applicant submit a report from a qualified professional engineer guaranteeing non-interference along with a copy of the FCC approval of the antennae in regards to non-interference. Ms. Grimm said that this requirement was redundant with FCC regulations. Councilmember Smith said that potential interference clause should remain. The workshop participants again opted to let this requirement stand. Ed Abandonment Bond Mr. Hollister explained that Sprint PCS objected to the requirement for submission of an "Abandonment Bond" to the City equal to 150% times the current cost of removal and disposal in Section 21.6(8)g. Mr. Hagen said that Sprint PCS felt that this is a unique burden placed upon antennae, and no other structures. Mr. Hagen said that in the case of his company the bond was unnecessary because as his company developed infill tower locations, it would keep existing sites. Ms. Grimm said that the antennae and poles are too valuable to abandon, even in terms of scrap metal value alone. Ms. Grimm said that the bond requirement as written was especially onerous because it had no time limit. Ms. Grimm said that her company did remove one site at First National Bank in St. Paul, and that her company now has only 5 sites in the City of Saint Paul. The workshop participants opted to let the bond requirement stand. Maps Mr. Hollister explained that the industry also objected to the requirement to submit maps showing all existing and proposed antennae of both the applicant and competitors within a five mile radius due to the proprietary nature and competitive sensitivity of such information (Section 21.6(8)i). Mr. Hagen added that the requirement to submit all existing and future sites of his own company and of his competitors within a five mile radius was an onerous burden, although he couldn't speak for AT&T. Councilmember Huber said that even if the industry shared all their plans today, in the long term changes in demand are unpredictable, and thus today's plans won't make sense in the future. The workshop participants reduced the radius to two miles, and limited the information to merely the applicant's own locations. Requiring a Conditional Use Permit for Building -Mounted Antennae Mr. Hollister explained that AT&T Wireless objected to this requirement and that AT&T felt that building -mounted antennae should be a permitted use for up to 15' in height. The workshop participants opted to let this requirement stand. 5 Councilmember Koch said that the draft ordinance had become too complicated, and asked why a special ordinance is needed every time a new issue arises. Mr. Hollister asked the industry representatives present how high the highest free- standing tower in Minnesota was. Ms. Grimm said that the highest tower she was aware of was owned by Arial in a rural area and was 165' high. Timetable The Workshop participants then directed Staff to pursue the following timetable for further revision and eventual adoption of the Cell/PCS Ordinance: August 26: Informal Discussion by the Planning Commission September 23: Formal Public Hearing by the Planning Commission October 7: Formal Adoption by the City Council ADJOURN- Motion DJOURN- Motion made to adjourn by Huber and seconded by Koch. AYES: 3 NAYS: 0 The meeting adjourned at 10:30 p.m. Respectfully Submitted, Patrick C. Hollister R CITY OF MENDOTA HEIGHTS MEMO August 15, 1997 TO: Mayor, City Council, and City Administrator FROM: Patrick C. Hollister, Administrative Assistant SUBJECT: Park Dedication Fee Increase Proposal Discussion At the August 12, 1997 meeting of the Parks and Recreation Commission, the Commission directed Staff to present to the City Council a revised Park Dedication Policy. The Parks Commission feels that our current exaction of $750 per residential lot is low in comparison to that of other comparable cities. Staff presented the park dedication policies from several other cities in the metro area, and the Commission arrived at a new draft for Mendota Heights after reviewing these policies. Please see the following attached materials: 1. The proposed new Park Dedication Policy, Resolution 97-_ 2. The current Park Dedication Policy, Resolution 91-94 3. A comparison of other cities' Park Dedication Fees Recommendation At the August 12, 1997 meeting of the Parks and Recreation Commission, the Commission voted 6-0 (with Commissioner Kleinglass absent) to recommend that the City Council adopt the attached revised Park Dedication Policy. Action Required Discuss the attached draft Resolution amending the City's Park Dedication Policy. If the Council wishes to follow the Parks and Recreation Commission's recommendation, they may adopt the attached Resolution. Otherwise, provide direction to Staff accordingly. CITY OF MENDOTA HEIGHTS 0 DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 97 - RESOLUTION AMENDING RESOLUTION 91-94, ESTABLISHING A PARK CONTRIBUTION FORMULA BE IT RESOLVED by the City Council of the City of Mendota Heights that Resolution No. 91-94 be amended in its entirety to read as follows: ���� �� �J. ✓� .Ji�l�l.■.leJ\f��.l�J_4_i�i� Subdivision 1 The City Council recognizes it is essential to the health, safety and welfare of the residents of Mendota Heights that the character and quality of the environment be considered to be of major importance to the planning and development of the City. In this regard, the manner in which land is developed and used is of high priority. The presentation of land for park, playground, and public open space purposes as it relates to the use and development of land for residential, commercial, and industrial purposes is essential to the maintaining of a healthful and desirable environment for all citizens of the, City. We must not only provide these amenities for our citizens today, we must also be mindful of our future citizens. It is recognized by the City Council that the demand for park, playground and public open space within a municipality is directly related to the density and intensity of development permitted and allowed within any given area. Urban -type developments mean greater numbers of people and higher demands for park, playground and public open space. To disregard this principle is to inevitably over -tax existing facilities and thus diminish the quality of the environment for all. It is the policy of the City of Mendota Heights that the following standards and .guidelines for the dedication of land for park, playground and open space purposes (or cash contributions in lieu of such dedication) in the subdividing and developing of land within the City shall be directly related to the density and intensity of each subdivision and development. Subdivision 2 The owners of land being subdivided shall dedicate to the City a reasonable portion of the land for use as public parks, playgrounds: trails or open space. The reasonable portion shall not be less than 10% of the total land in the proposed subdivision. The City may determine the location and configuration of any land dedicated, taking into consideration the suitability of the land for its intended purpose and future needs of the community for park, playground, trail, or open space property. This paragraph shall apply to all new development, redevelopment, lot combinations/revisions meant to facilitate development, and expansion of commercial, office, or industrial buildings. It shall not apply to residential lot combinations/redivisions which do not increase the number of single- family residential lots, conversion of apartments to condominiums, or internal leasehold improvements. Subdivision 3 At the City's option, the subdivider shall contribute an amount in cash, in lieu of all or a portion of the land required under subdivision 1, according to the following fee guidelines: Single Family Residential Townhomes/Duplexes/Condos Apartments Office/Industrial Property Commercial Subdivision 4 $1000 per dwelling unit $1000 per dwelling unit $1000 per dwelling unit 10% of current market value of the unimproved land as determined by the County Assessor 10% of current market value of the unimproved land as determined by the County Assessor Prior to the dedication of the'required property, the subdivider shall provide the City with an acceptable title opinion or title insurance policy addressed to the City which insures the title and the City's proposed interest in the property. In any dedication of required land, the subdivider must transfer good and marketable title to the City, free and clear of any mortgages, liens, encumbrances or assessments, except easements or minor imperfections of title acceptable to the City. If this land is not formally dedicated to the City with the final plat, the subdivider shall record all deeds of conveyance of the property to the City at the same time as the final plat or other appropriate division documents Subdivision 5 At the City's option, the following properties shall not be accepted for purposes of the owner's compliance with Subdivisions 1 or 2 of this Resolution: a) Land dedicated or obtained as easements for stormwater retention, drainage, roadway and other utility purposes. 40 b Land which is unusable or of limited use, and c) Land that is protected wetlands/floodplain area. Subdivision 6 Cash contributions for single family residential development will be due and payable at the time of final plat approval by the City. Cash contributions for multi -family residential or commercial, office or industrial development will be due and payable at the time of final plat approval by the City, or at the option of the City, all or a portion of such. Payment may be deferred until building permits are issued at the option of the City. Cash contributions for single-family residential developments will be based on the number of new developable lots created and for multi -family residential developments will be based on the number of units included in the complex. Cash contributions for commercial, office and industrial developments will be based on the fair market value of the gross area created as a result of the development. Subdivision 7 Any cash contribution received pursuant to Subdivision 2 of this Section shall be placed in a separate City fund and used only for park, playground, trail or open space purposes. Subdivision 8 The City Council, at its discretion, may waive or reduce the requirements of this Resolution when the subdivision includes a City -assisted development or redevelopment area or achieves some other public purpose and the requirements would create a financial hardship for the project. Adopted by the City Council' -of the City of Mendota Heights this 19th day of August, 1997. ATTEST: City Clerk SIGN: Mayor Charles E. Mertensotto CITY'OF MENDOTA HEIGHTS Dakota county., Minnesota RESOLUTION NO. 91- 94 RESOLUTION AMENDING RESOLUTION 80-16, ESTABLISHING A PARK CONTRIBUTION FORMULA WHEREAS, pursuant to Minn. Statute, Section 462.358, Subd. 2, and Mendota Heights Subdivision ordinance, Section 6, the City Council is authorized to require a park contribution for the platting or replatting of land,- and WHEREAS, said park contribution may be either in the form of a cash contribution or a percentage of the gross area of the plat, 'Whichever is deemed most appropriate by the City Council of the City of Mendota Heights; and WHEREAS, said open space contributions or cash contributions J"' must be used for the purpose of maintaining and protecting open space or developing existing public open space; and WHEREAS, it is deemed advisable that the cash contribution be based on a standard contribution formula. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights, that Resolution No. 80-16 be amended in its entirety; and BE IT FURTHER RESOLVED that the following park contribution formula shall apply to all requests for platting, replatting or division of existing lots for which a cash contribution is deemed appropriate by the ,City Council: a. Property owner or developer shall contribute a minimum of $750 for each residential lot created as a result of plat, replat or lot division approval; and b. Cash contributions in the case of commercial/industrial plats, replats or lot divisions shall be at least ten (10) percent of fair market value of the gross area created as a result of the plat, replat or lot division; and BE :IT FURTHER RESOLVED that the contribution shall be payable upon approval of the plat, replat or lot division or in a manner as outlined in the Subdivision ordinance. Adopted 'by the City Council of the City of Mendota Heights this 17th day. of December, 1991. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor I ATTEST: Kathleen M. Swanson, City Clerk ,pL.EGROVE' PGRVS&REC' ' ' ' 612 494 64511 PARK DEDICATION SURVEY updated 1.2/30/96 * Approved rates for 1997 CONC-iERCLAIJ CITY RESIDENTIAL FEES INDUSTRIAL FEES EAGAN* SF $1,042 per unit S3,200 per acre 681-4600, Cheryl Dup $1038 per unit plus, 5880 per acre for trail TH/Q $777 per unit fee. Apt $772 per unit EDEN PRAIRIE' SI;320 per unit $4,500 per acre 949-8440, Marlys INV,ER GROVE R-I&R 2 $850 per unit P&A, B-1$175 per 1,000 sq HEIGHTS R-3 5650 per unit ft gross floor area; B-2,3&4 450-2587, Mark Mayer 5125 per 1,000 sq ft gross floor area I-1& 1-2 $75 per 1,000 sq It gross floor area PLYMOUTH $1,300 per unit 54,050 per acre 509-5200, Mary Bisek LAKEVILLE S900 per unit, plus S225 per 5% of fair market -value, no 9854600, Judy unit for trails trafl fee BURNSVILLE ?,.I S585.60 per unit 52,775 per acre - Industrial 8954505, Terry Schultz R-2 S664 per unit $2,200 per acre - Commercial R 3A $683.55 per unit . R 3B 5864.80 per unit BROOKLYN PARK SF 5800; TH or Apt. 5600 per $1,800 per acre - Industrial 424-8000, Planning Dept unit $2,900 per acre - Commercial APPLE VALLEY Fee based on 10% of assessed Fee basest on 5 % of assessed 431-8800, Randy Johnson land value - currently using land value - currently using 520,000 per acre $20,000 per acre MAPLE GROVE 5845 per unit $2775 per acre - Industrial . 494.6200, Patty Anderson $3,600 per acre - Commercial AVERAGE 5955.33 per unit (sin iefamily) -- ------ * Approved rates for 1997 FEB -21-97 FRI 04 ZZQ Plat OAKDALE NATURE CENT 777 6003 P. 02 FART{ DEDICATION FEES TOTALS 1996 TYPE OF I iYn' OR QF-MOPMENT : Cj Y Single Family Duplex TownboasdQusd Mutti Family Mobile gold" Commercial Industrial per Unit per Unit per Unit per Unit Unit Develop. Develop. __% Plymoutb 31.300.00 S 1.300.00 11.300.00 51.300.00 S1.300.00 54,030.00 $4.020.00 Eden Prairie 1,200.00 1,200.00 1,100.00 1.200.00 900.00 1,200.00 900.00 1.200.00 1,100.00 4,300.00 4, 504.00 4,500.04 4,500.00 Charaussert 1,100.00 Woodbury 1,000.00 1.000.00 1.000.040 800.00 350.00 2,000.00 2.000.00 Cotuge 1.000.00 750.00 720.00 7.30.00 1.000.04 s% of Fait 4% of Fair Grove Market VAL Market Yat. Lakeville 900.00 900.00 904.00 900.00 900.00 3% of Fair S% of Fair Market Val. Market Val. Maple 345.00 345.00 841.00 345.00 NA 3,600,00 2.176.00 LGtnvc Srfokl�yn 800.00 800.00 600.00 600.00 NA 2,900.00 1,300.04 faplewood 765.00 607.30 607.30 2.7 person x 562.10 9/16 of Fair 9% of fair rate x +runts Market Val. Market Val. New 730.00 650.00 100.00 330.00 500.00 NA NA Brighton Little 623.00 622.00 NA 312.50 NA 51/o of Fair S% of Fair Canada I Market Val. Market Val. Blaine 620.00 530.00 460.00 390.00 475.00 1,350.00 1,630.00 Oakdale 600.00 300.00 300.00 500.00 NA 1,800.00 1.300.00 Roseville 500.00 .100.00 400.00 330.00 NA 4'.'1 of fair 41/6 -of FaIr 400.00 300.00 400.04 400.00 Msrka Val. 400.000 Market Val. 400.00 Crystal 400.00 Coon 334.00 326.00 236.00 233.00 291.ou ; 1,152.00 1.152.00 Rapids Mounds 100.00 110.00 150.00 NA 3-4 200.00 10% of Fair 10% of Fair View 4.5 250.00 Market Val. Market Val. Ardta Hills 101/4 of Fair IO% of Fair SEE FOF NMA BELOW Marko Val. Market VaL S2tarCview 10% of Fair 10% of Fair SEE i'O&%IULA BELOW Market Val. Market Val. Lina Lakes 200.•1.000. SF of Golden 3EE FOR- M!MA BELOW Frcwsed Buildin Vni2cr UP TQ 10% OF RAW LAND VALUE* FQR AL1. CATERGS. 'Rank ardtr based on Single FaMily Unit rate. t _. i • J, 7 .]I'I MXU 4c' -8W-06 -► 612 452 8940 cPeP,--7.21 -97 PRI 04:59 PM' OAKDAt-E MATUMt c.tm a r r r aa...� Arden Hills Residential fees arc based on gross density in dwelling: nit Acre um .0-2 6% 2-3 7% 3-4 $% over 4 10°/a Shorevigw 0-2 4%FMV 2.1-3 5% FMV 3.1-4 6% FIW 4.1-5 7% FNfV S.1+ 10% FMV Mao Lakes Land coschore (IO -000 inimum) x fDert 'tv Fa=r % x Subd,A&re=e) Number of Lots is Subd. Park Dedication per Ur1 t