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2015-07-14 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Tuesday July 14, 2015 - 6:30 P.M. City Council Chambers 1. Roll Call 2. Approval of Agenda 3. Approval of the June 9, 2015 Notes 4. Recreation Programs Update 5. 2016 Budget 6. Par 3 Report 7. Announcements 8. Commission Comments 9. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Meetings can be viewed anytime on -demand at: www.mendota-heights.com. Mendota Heights Park Tour June/2015 Here is a summary of the observations/comments I noted during our tour: Rogers Lake Park • Considerable trash on the surface of the water around the fishing pier. Possibly public works could purchase a long handled net to retrieve the trash. • Grasses/plants planted around the shore by the fishing pier are being trampled. Place a sign advising the area is being restored please stay off. • Discussion around placement of boat/canoe rack. One location would work well but is out of sight and may thereby be more susceptible to vandalism. Alternate site, which is more visible, may be preferable as it would help prevent vandalism and also visually communicate this new feature to the public. • Skate Park o Consideration needs to be given to resurfacing o Rails on some of the features are missing and should be replaced/repaired o Skateboarder at the park commented there is a lot of trash and bikers use the park and cause damage. Consider a sign addressing both of these issues. Mendokota Park • Basketball surface in very bad shape. Consider sport court resurfacing. • Cedar shake shingles on pavilion and other structures need replacing soon. • Place regular trash barrel next to recycle barrel so it is clear there are two options. Marie Park • There were concerns about the new surface in the hockey rink, puddling, rough surface in one corner, crown appears too high creating too much runoff during flooding in the winter. • Tennis courts surface needs attention. Wentworth Park • Cedar shake shingles on structures need replacing. • Trail near ballfield needs attention. • Hockey boards scheduled to be replaced this summer. • Swampy conditions cause problems with the hockey ice. If there was consideration to install a hard surface, it would be efficient to do it while the boards are down. • Lines on basketball court need to be redone. Ivy Hills Park • New tennis court surface looks great! • Fencing is rusting and will need attention at some point in the future. • Parking boards on west side of tennis court need to be replaced. CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com DATE: July 14, 2015 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Recreation Program Update Update The Parks Celebration was a huge success this year. The day was beautiful and sunny, and many Mendota Heights families enjoyed all of the activities that we had to offer. We were able to receive over $4,000 in donations form area businesses to help offset the costs of the event. We would like to thank the following business for their help in making this event possible: Howry Residential Services Valmont Industries LCS Company Paterson Companies Hudson Company Signa rt St. Thomas Academy Somerset Country Club Granite Foundation Bituminous Roadways Eyes of Mendota Mendakota Animal Hospital Moose Country Lexington Heights Apartments One Ten Cycles Cliff Timm Fishing Derby The Fishing Derby was a successful event again this year. We had over 40 kids register to participate in the event. This year we provided hotdogs, chips, soda and dessert for the participants and their families, which was very well received. A special thank you goes out to all that volunteered and to the Cliff Timm Family, Kipp Family and the Rogers Lake Homeowners Association for making donations to make this event possible. Skateboard Camp We had 25 kids participate in our first two skateboard camps this summer at Rogers Lake Skate Park. The 3rd and last camp will take place August 4-6. The cost of the camp is $99. Basketball Camp Our summer basketball camp took place this summer the week of June 22i1 at St. Thomas Academy. We had 20 kids register for the camp, and we received many compliments about the camp staff and facilities. Staff would like to thank Skyhawks and St. Thomas Academy for hosting this program. Summer Playground Program Our Summer Playground Program runs Monday -Friday at Mendakota Park. We have three weeks of the program remaining: July 20-24: Sports, Sports and more Sports Week July 27-31: Disney Week August 3-7: Water Works Week Adult Softball Our adults softball leagues are wrapping up their seasons this week with the Women's League having their end of season tournament Tuesday July 14th and the Men's Leagues will be having their end of season tournament on Saturday July 18th. We had 17 teams which includes over 250 players participate in our softball leagues this season. Summer Traveling Parks Program Staff will continue to be out in our park running our Summer Traveling Parks program until August l4th. Below is a schedule of the parks we will be at: Monday-10:30am-11:30am Marie Park Monday-12:30pm-1:300pm Friendly Hills Park Wednesday- 10:30am-11:30am Kensington Park Wednesday-12:30pm-1:30pm Wentworth Park Friday-10:00am-2:00pm Rogers Lake Park Eagan Puppet Wagon The Eagan Puppet Wagon will be at Market Square Park performing puppet shows for all ages Mondays from 11:45am to 12:30pm. This is a great chance to enjoy some free entertainment. South St. Paul Theatre The South St. Paul Summer Playhouse Theatre will be at Mendakota Park on Tuesdays from 11:OOam to 11:45am performing entertaining shows for children. This is yet another fun opportunity to enjoy our parks. Live Music Each Wednesday evening there are live musical act at Market Square Park in the Village. The shows start at 6:30pm. Below is a list of upcoming performers: July 15: Splatter Sisters July 22: Pat Donohue July 29: Shoop! August 5: TreVeld August 12: Cathy -n -Abel August 19: Kids Dance, Petting Zoo and Face Painting Field Trips We have 2 field trips remaining for the summer. On Thursday, July 23rd we will be going to Como Zoo and Water Park. The cost of the trip is $20 per person. On Thursday July 30th we will be going to the Edina Water Park, and the cost of the trip is $30 per person. Safety Camp Safety Camp is taking place this week July 14-16 at Kaposia Park in South St. Paul. We have many exciting activities planned for the kids during the program. On Thursday July 16th we will be taking all 120 kids to the Bunker Beach Water Park to practice all the water safety and bus safety skills that they learned during the first two days of camp. Mendota Heights Athletic Association The Mendota Heights Athletic Association is now taking registrations for fall soccer and football. Register for volleyball and basketball will start in September. CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com DATE: July 14, 2015 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Budget Update Update Staff is in the middle of preparing budgets for the 2016 year. The financial goal of the Recreation Department is to break even on program revenue vs program expenses and labor for seasonal employees. Attached are the working budgets for 2016. Required Action No action is required at this time. Staff will be available to answer any questions the commission may have about the attached budgets. RECREATION DEPARTMENT 70 CAT OBJ DESCRIPTION 2013 2014 2015 2016 oh ACTUAL ACTUAL BUDGET REQUESTED CHANGE RECREATION 4435 CHEER AMERICA/GYMNASTICS $0 $0 $0 $0 #DIV/0! 4435 MHAAT-BALL $0 $1,155 $3,000 $1,200 -60.00% 4435 SOFTBALL LEAGUES $6,842 $7,219 $7,500 $7,000 -6.67% 4435 TENNIS LESSONS $2,216 $2,171 $2,500 $2,500 0.00% 4435 SUMMER CONCERTS $1,275 $1,500 $2,000 $3,000 50.00% 4435 SAFETY CAMP $675 $1,184 $1,500 $1,500 0.00% 4435 TENNIS TEAM $0 $496 $500 $500 100.00% 4435 SENIORS PROGRAMMING $0 $0 $1,000 $1,000 0.00% 4435 SUMMER PLAYHOUSE $1,122 $1,200 $1,500 $2,000 33.33% 4435 PROGRAM SUPPLIES/EQUIPMENT $0 $6 $1,000 $2,000 100.00% 4435 FIELD TRIPS $3,385 $5,702 $3,500 $4,000 14.29% 4435 SUMMER PLAYGROUND PROGRAM $1,273 $2,768 $3,000 $3,000 0.00% 4435 RECREATION OFFICE SUPPLIES $0 $0 $500 $1,000 100.00% 4435 KIDS FISHING DERBY $575 $982 $1,500 $1,500 0.00% 4435 MHAA CONTRIBUTION $11,245 $10,000 $10,000 $10,000 0.00% 4435 YOUTH AND STAFF SHIRTS $0 $850 $500 $500 0.00% 4435 SKATEBOARD CAMPS/CLINICS $0 $2,775 $3,000 $3,000 0.00% 4435 BIKE RODEO $0 $150 $200 $200 0.00% PARK CELEBRATION $15,780 $17,107 $2,500 $3,000 20.00% MISCELLANEOUS $25 $0 $0 $0 0.00% 4436 ONLINE REGISTRATION FEES $1,243 $1,294 $1,500 $1,500 0.00% TOTAL RECREATION CHARGES $45,656 $56,559 $46,700 $48,400 3.64% CITY OF MENDOTA HEIGHTS 2015 BUDGET PAR THREE REVENUE SUMMARY PAR 3 REVENUES REVENUE SOURCE 2013 ACTUAL 2014 ACTUAL 2014 BUDGET 2015 BUDGET 2016 PRELIMINARY % CHANGE GREEN FEES $93,202 $83,624 $105,000 $105,000 $110,000 4.76% RECREATION PROGRAMS $30,920 $37,328 $35,000 $35,000 $38,000 8.57% CONCESSIONS $19,773 $17,252 $21,000 $21,000 $22,000 4.76% SUNDRY REVENUE $12,581 $13,123 $100 $0 $0 #DIV/0! INTEREST -$327 $614 $250 $250 $250 0.00% TOTAL FUND REVENUE $156,148 $151,941 $161,350 $161,250 $170,250 5.58% CITY OF MENDOTA HEIGHTS 2015 BUDGET PAR THREE FUND 45 DEPARTMENT 45 CAT OBJ DESCRIPTION 2013 2014 2015 2016 ACTUAL ACTUAL BUDGET PRELIMINARY CHANGE 4110 SALARIES -ADMIN $22,253 $24,500 $25,043 $25,500 1.82% 4115 SALARIES -OVERTIME (HOLIDAY) $617 $15 $0 $0 #DIV/0! 4110 SALARIES -CLUBHOUSE $26,574 $24,085 $30,000 $30,000 0.00% 4110 SALARIES - MAINTENANCE $0 $13,398 $18,000 $18,000 100.00% 4131 INSURANCE $5,225 $5,876 $7,144 $7,000 -2.02% 4133 WORKERS COMPENSATION $974 $1,228 $1,250 $1,300 4.00% 4134 PERA $2,666 $2,977 $4,266 $4,000 -6.24% 4135 FICA $4,805 $4,338 $5,588 $5,000 -10.52% 4138 UNEMPLOYMENT $3,390 $0 $0 $2,000 #DIV/0! 4139 OPEB $1,037 $689 $0 $0 0.00% 1 TOTAL HUMAN RESOURCES $67,541 $77,107 $91,291 $92,800 1.65% 4200 RENTALS AND LEASES $1,424 $2,583 $2,500 $2,600 4.00% 4210 TELEPHONE $1,606 $2,875 $2,000 $2,400 20.00% 4211 ELECTRIC SERVICE CLUBHOUSE $1,107 $707 $1,200 $900 -25.00% MAINTENANCE $3,745 $4,545 $4,000 $4,000 0.00% 4212 GAS SERVICE $639 $890 $700 $1,000 42.86% 4220 PROFESSIONAL SERVICES $25 $216 CITY AUDIT $2,390 $2,425 $2,500 $2,500 0.00% CITY ATTORNEY $102 $0 $0 $0 0.00% CONSULTANT FEE $0 $0 $0 $0 #DIV/0! LIQUOR LICENSE FEES/COMPLIANCE $275 $332 $300 $350 16.67% 4250 LIABILITY AND AUTO INSURANCE $3,249 $3,263 $3,300 $3,500 6.06% 4268 CONTRACT SERVICES GROUNDS MAINTENANCE MGMT $6,000 $5,972 $6,000 $6,000 0.00% GROUNDS MAINTENANCE WAGES $13,355 $0 $0 $0 #DIV/0! CITY NEWSLETTER $295 $413 $400 $400 0.00% 4280 RUBBISH REMOVAL $742 $560 $800 $900 12.50% TOTAL CONTRACTUAL SERVICES $34,953 $24,781 $23,700 $24,550 3.59% 4300 OFFICE SUPPLIES $241 $561 $500 $500 0.00% 4305 GOLF SUPPLIES $1,208 $772 $500 $500 0.00% 4306 RECRUITMENT COSTS $120 $0 $0 $0 0.00% 4310 CONCESSIONS FOOD $1,920 $2,936 $2,000 $2,500 25.00% POP $953 $1,110 $1,500 $1,000 -33.33% BEER $832 $636 $1,000 $1,000 0.00% 4320 GAS AND OIL $2,145 $1,735 $2,500 $2,500 0.00% 4330 REPAIRS AND MAINTENANCE GROUNDSKEEPING EQUIPMENT REPA $6,085 $1,275 $7,000 $5,000 -28.57% 4334 COURSE MAINTENANCE $451 $5,222 CHEMICALS AND FERTILIZER $5,004 $3,052 $5,000 $5,000 0.00% IRRIGATION SYSTEM REPAIR $1,254 $1,049 $1,000 $1,000 0.00% COURSE BEAUTIFICATION $64 $147 $1,000 $3,000 200.00% SOIL/SAND $406 $863 $500 $500 0.00% 4335 BUILDING MAINTENANCE $1,841 $5,222 $2,000 $2,000 0.00% TOTAL COMMODITIES $22,523 $24,579 $24,500 $24,500 0.00%11 CITY OF MENDOTA HEIGHTS 2015 BUDGET PAR THREE FUND 45 DEPARTMENT 45 CITY OF MENDOTA HEIGHTS 2015 BUDGET 4400 CONFERENCES AND SCHOOLS $49 $250 $100 $100 100.00% 4404 MEMBERSHIP DUES $165 $160 $300 $300 0.00% 4410 CLOTHING AND EQUIPMENT $0 $0 $200 $200 0.00% 4415 MILEAGE AND AUTO ALLOWANCE $125 $7 $200 $200 0.00% 4425 WATER SERVICE $450 $295 $500 $500 0.00% 4427 SEWER SERVICE $1,117 $1,137 $1,200 $1,200 0.00% 4436 ONLINE REGISTRATION FEE $689 $910 $700 $1,000 42.86% 4437 CREDIT CARD FEES $1,842 $1,813 $2,000 $2,000 0.00% 4490 SUNDRY EXPENSE $1,672 $2,067 $2,000 $2,000 0.00% 4480 CONTINGENCY $15,957 $14,770 $0 $0 #DIV/0! 4491 DEPRECIATION $12,736 $10,081 $13,000 $11,000 -15.38% 4500 TREE REMOVAL $0 $0 $0 $0 #DIV/0! TOTAL OTHER CHARGES r I $34,802 $31,488 $20,200 $18,500 -8.42% 4620 CAPITAL OUTLAY $0 $0 $0 $10,000 0.00% TOTAL CAPITAL OUTLAY $0 1 $0 T $10,000 0.00% TOTAL EXPENDITURES $159,820 $157,955 $159,691 $170,350 6.67% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Purchase 4 slightly used golf cars CITY OF MENDOTA HEIGHTS 2015 BUDGET SPECIAL PARK FUND FUND 10 DEPARTMENT 0 CAT OBJ DESCRIPTION 2013 2014 2015 2016 ACTUAL ACTUAL BUDGET PRELIMINARY CHANGE 4110 SALARIES -REGULAR $0 $0 $0 $0 0.00% 4115 SALARIES -OVERTIME $0 $0 $0 $0 0.00% 4130 SALARIES -TEMPORARY $0 $0 $0 $0 0.00% 4131 INSURANCE $0 $0 $0 $0 0.00% 4133 WORKERS COMPENSATION $0 $0 $0 $0 0.00% 4134 PERA $0 $0 $0 $0 0.00% 4135 FICA $0 $0 $0 $0 0.00% 4138 UNEMPLOYMENT $0 $0 $0 $0 0.00% TOTAL HUMAN RESOURCES 0.00% 4220 CITY AUDIT $1,115 $1,125 $1,125 $1,125 0.00% 4220 CITY ENGINEER $0 $0 $2,000 $0 -100.00% TOTAL CONTRACTUAL SERVICES L $1,115 $1,125 $3,125 $1,125 -64.00% 4300 OFFICE SUPPLIES $0 $0 $0 $0 0.00% TOTAL COMMODITIES $0 #$0 $0 0.00% 4460 CONSTRUCTION COSTS $28,250 $0 $0 $0 0.00% 4490 SUNDRY EXPENSES $1,181 $0 $0 $0 0.00% TOTAL OTHER CHARGES $29,431 $0 0.00% 4620 CAPITAL OUTLAY $54,858 $0 $52,000 $17,000 100.00% TOTAL CAPITAL OUTLAY $54,858 $52,000 $17,000 100.00% TOTAL EXPENDITURES $85,404 $1,125 $55,125 $18,125 -67.12% CAPITAL OUTLAY ITEMS REQUESTED APPROVED Hockey Boards at Friendly Hills Park CITY OF MENDOTA HEIGHTS 2015 BUDGET Special Parks Fund Projects 2015 2016 2017 2018 2019 Replace hockey boards at Wentworth $17,000 Repair and install tennis court at Ivy Hills $60,000 Replace warming house at Marie Park $30,000 Pickelball and Basketball at Marie Park $5,000 Add Tennis Backboard at Marie Park $2,000 Repair tennis court at Maire Park $15,000 Repair basketball court at Mendakota Park $20,000 Replace hockey boards at Firendly Hills $17,000 Replace park shelter roofs ???? Repair tennis courts at Wentworth Park $10,000 Repair tennis courts at Friendly Hills Park $10,000 Replace warming house at Friendly Hills Park $30,000 Replace warming house at Wentworth Park $30,000 Off Leash Dog Area $40,000 Ending Balance $176,000 $124,000 $84,000 $74,000 $44,000 CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: July 14, 2015 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: May/June Par 3 Update Update The golf course remained very busy during the months of May and June. We were only closed a few days due to rain and cold weather. Our Women's League and Junior Leagues are all up and running. We have over 150 in our Junior Golf Leagues, over 200 in our Golf Camps and 60 participants in our Women's League. Our Footgolf remains very popular. We should saw a very nice increase in revenue for the month of June. Footgolf has brought many new people to the golf course and community, and remains to be a good alternative to golf. We have received many great reviews about the course layout, and only a handful of complaints from golfers. Most customers are happy to see kids and families out supporting the course and getting physical activity. We have several events planned for the month of July. On July 18th we have a group of 30 golfers, on July 25th we have a group of 50 footgolfers, and on July 31' we have 60 kids coming to play the golf course as part of the Minnesota Junior PGA Summer Tour. Maintenance Update The golf course is in great shape and we have received many compliments about the conditions of the golf course. We have made several purchases over the last 2 months: we bought a new 30 gallon gas tank for diesel fuel ($450), new umbrellas for the patio ($300), new ball washers for the course ($1,000) and a new mower ($650) for the golf course which will be used to verticut the greens and tees and will serve as a backup greens mower in case ours goes down. Budget Total sales for the month of June were $33,527 and total expenses were $18,424. Total sales for the year through June are $78,598 and expenses are $55,608 resulting in a net profit of $22,990 year to date. MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT June 2015 (50% OF YEAR) REVENUES JUNE YTD YTD BUDGET 2015 2015 GREENS, LEAGUE & TOURN FEES $105,000 $22,364 $42,633 40.60% RECREATION PROGRAMS $35,000 $7,230 $29,112 83.18% CONCESSIONS $21,000 $3,850 $6,770 32.24% SUNDRY REVENUE $0 $83 $83 #DIV/0! INTEREST $250 $0 $0 0.00% CAPITAL CONTRIBUTIONS $0 $0 $0 0.00% PAR 3 FUND REVENUE TOTAL $161,250 $33,527 $78,598 48.74% EXPENDITURES JUNE YTD YTD BUDGET 2015 2015 % CLUBHOUSE SALARIES $30,000 $3,477 $5,689 18.96% ADMINISTRATIVE SALARIES $25,043 $1,951 $12,215 48.78% FICA/PERA $9,854 $844 $3,180 32.27% MEDICAL INSURANCE $7,144 $490 $2,941 41.17% U/E & W/C INSURANCE $1,250 $1,553 $1,553 124.24% RENTALS $2,500 $1,200 $1,800 72.00% UTILITIES $10,400 $1,670 $4,267 41.03% PROFESSIONAL FEES -AUDIT $2,500 $1,146 $1,146 45.84% PROF FEES - CONSULTING FEES $300 $0 $332 110.67% PROF FEES - GROUNDS MGMT $6,000 $1,000 $3,000 50.00% PROF FEES - GROUNDS WAGES $18,000 $1,576 $5,848 32.49% PROF FEES - TREE MAINTENANCE $0 $0 $0 #DIV/0! ADVERTISING/NEWSLETTER $400 $0 $159 39.74% LIABILITY/AUTO INSURANCE $3,300 $282 $3,101 93.97% OPERATING COSTS/SUPPLIES $5,500 $772 $1,662 30.22% FUEL $2,500 $350 $740 29.61% REPAIRS & MAINTENANCE $16,500 $1,451 $6,021 36.49% SUNDRY/DUES/MILEAGE/CLOTHING $2,800 $213 $619 22.12% CONTINGENCY $0 $0 $0 0.00% ONLINE REG & CREDIT CARD FEES $2,700 $450 $1,332 0.00% PAR 3 EXPENDITURES TOTAL $146,691 $18,424 $55,608 37.91% MENDOTA HEIGHTS PAR 3 BUDGET TO ACTUAL REPORT June 2014 AND 2015 REVENUES June June YTD YTD 2014 2015 2014 2015 GREENS, LEAGUE, TOURNAMENT FEES $14,924 $22,364 $32,349 $42,633 RECREATION PROGRAMS $5,808 $7,230 $27,777 $29,112 CONCESSIONS $3,322 $3,850 $5,612 $6,770 SUNDRY REVENUE $1 $83 $1 $83 INTEREST $0 $0 $0 $0 CAPITAL CONTRIBUTIONS $0 $0 $0 $0 PAR 3 FUND REVENUE TOTAL $24,054 $33,527 $65,739 $78,598 EXPENDITURES CLUBHOUSE SALARIES $3,920 $3,477 $4,959 $5,689 ADMINISTRATIVE SALARIES $1,861 $1,951 $11,860 $12,215 FICA/PERA $944 $844 $2,334 $3,180 MEDICAL INSURANCE $490 $490 $2,938 $2,941 U/E & W/C INSURANCE $13 $1,553 $1,248 $1,553 RENTALS $586 $1,200 $583 $1,800 UTILITIES $826 $1,670 $3,223 $4,267 PROFESSIONAL FEES -AUDIT $1,124 $1,146 $1,124 $1,146 PROF FEES -CONSULTING FEES $0 $0 $1,520 $332 PROF FEES -GROUNDS MGMT $0 $1,000 $3,000 $3,000 PROF FEES -GROUNDS WAGES $2,246 $1,576 $4,106 $5,848 PROF -FEES -TREE MAINTENANCE $0 $0 $0 $0 ADVERTISING/NEWSLETTER $0 $0 $205 $158 LIABILITY/AUTO INSURANCE $0 $282 $2,961 $3,101 OPERATING COSTS/SUPPLIES $753 $772 $770 $1,662 FUEL $355 $350 $801 $740 REPAIRS & MAINTENANCE $772 $1,451 $2,606 $6,021 SUNDRY/DUES/MILEAGE/CLOTHING $700 $213 $2,085 $619 CAPITAL OUTLAY $0 $0 $0 $0 ONLINE REG & CREDIT CARD FEES $459 $450 $1,062 $1,332 CONTINGENCY $5,411 $0 $1,760 $0 PAR 3 EXPENDITUES TOTAL $20,456 $18,424 $49,144 $55,608