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2015-07-21 Council minutesCITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Heid Tuesday, July 21, 2015 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, Minnesota was held at 7:00 p.m. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. wfffllfi• •. Acting Mayor Petschel called the meeting to order at 7:00 p.m. Other Councilmembers present included Duggan, Povolny, and Norton. Mayor Krebsbach was absent. PLEDGE OF ALLEGIANCE Council, the audience, and staff recited the Pledge of Allegiance. AGENDA ADOPTION Acting Mayor Petschel presented the agenda for adoption. Councilmember Povolny moved adoption of the agenda. Councilmember Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Krebsbach) CONSENT CALENDAR Acting Mayor Petschel presented the consent calendar and explained the procedure for discussion and approval. Councilmember Duggan moved approval of the consent calendar as presented and authorization for execution of any necessary documents contained therein, pulling items g) Approve Resolution 2015-54 Dakota Co Electronic Crimes Task Force JPA; h) Purchase of Property — 1189 Bourn Lane; and i) Approve Dates for Council Budget Workshop Meetings. a. Approve July 7, 2015 City Council Minutes b. Approve July 15, 2015 City Council Special Session/Closed Session c. Approve Resolution 2015-57 Accept Bids and Award Contract for 2015 Sanitary Sewer Cleaning & Televising d. Approve Resolution 2015-55 Amending Fee Schedule for Planning Fees e. Acknowledge June 2015 Fire Synopsis July 21, 2015 Mendota Heights City Council Page 1 f. Adopt Technology Use Policy g. Approve Resolution 2015-54 Dakota Co Electronic Crimes Task Force JPA h. Purchase of Property — 1189 Bourn Lane i. Approve Dates for Council Budget Workshop Meetings j. Approve Time Change for August 4, 2015 City Council Meeting due to Night to Unite k. Approve Treasurer's Report 1. Approve Claims List in. Approve Contractor List Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Kiebsbach) PULLED CONSENT AGENDA ITEM G) APPROVE RESOLUTION 2015-54 DAKOTA CO ELECTRONIC CRIMES TASK FORCE JPA Chief of Police Michael Aschenbrener explained that the Dakota County Electronic Crimes Task Force was formed in 2014. It involves all of the law enforcement agencies in Dakota County in partnership. Three agencies are not actively signing onto this joint powers agreement as they have their own electronic crime units. The remainder have been up and running since January 1, 2015. The reason this agreement is again before the Council is that one of the agencies had a change to their funding process and will not able to join until next year, thus voiding the original agreement. The Task Force is working diligently and operating out of the Dakota County Sheriff's Office. They have opened 54 case files in the last month, examined over 115 metal hard drives and over 50 regular hard drives. They are on their third major felony stalking investigation. They have been very busy. Councilmember Duggan shared some non -substantive edits to the agreement. Councilmember Norton moved to adopt RESOLUTION 2015-54 FORMALLY AUTHORIZING PARTICIPATION IN A JOINT POWERS AGREEMENT (JPA) "DAKOTA COUNTY ELECTRONIC CRIMES TASK FORCE." Councilmember Duggan seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Kxebsbach) H) PURCHASE OF PROPERTY –1189 BOURN LANE City Administrator Mark McNeill explained that over the past years, the City has been purchasing properties as they have become available on Bourn Lane. Several weeks ago, staff was approached by July 21, 2015 Mendota Heights City Council Page 2 the owner of 1189 Bourn Lane, the last piece of a 14.8 -acre parcel of land currently owned by the City. The lot itself is 0.43 acres and the owner is willing to sell it. An appraisal was done and a purchase price of $247,000 was negotiated. Staff anticipates that there will be additional costs for cleanup of the site, legal fees, and environmental remediation that will total approximately $25,000. The funding for this would come from the City's Fund 13, which is projected to have a $281,000 balance by the end of this year. The fund could be reimbursed when the larger parcel is sold for redevelopment. Councilmembers asked questions regarding the recouping of the cleanup costs and demolition of the existing structure. The Fire Department is interested in using the existing structure for training purposes. Councilmember Duggan moved to approve the purchase agreement for 1189 Bourn Lane. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Krebsbach) 1) APPROVE DATES FOR COUNCIL BUDGET WORKSHOP MEETINGS City Administrator Mark McNeill stated that staff is proposing the budget workshop meetings be held before the regular Council meetings on August 18, 2015 and September 1, 2015, starting at 5:00 p.m. Councilmember Duggan moved to set workshops for August 18 and September 1, 2015, at 5:00 p.m., to discuss the 2016 budget. Councilmember Norton seconded the motion. Ayes: 4 Nays: 0 Absent: I (Krebsbach) There were no public comments. PUBLIC COMMENTS PRESENTATIONS A) CITIZENS AWARDS OF MERIT Chief of Police Michael Aschenbrener shared the details of a selfless potential life-saving act provided to Ms. Jane Lonergrin by Mr. Greg Hilding on January 26, 2015. Ms. Lonergrin had been out walking her dog in the early morning hours when she slipped on some ice, fell, and hit her head. She was unconscious and unable to help herself up. Mr. Hilding was driving to work when he saw her light and July 21, 2015 Mendota Heights City Council Page 3 realized something was wrong. He helped her into his car and took her to a hospital. Fortunately she was not seriously hurt but the situation could have turned out very differently. For this selfless act, Mr. Hilding was awarded the Mendota Heights' Police Department's Citizen's Award of Merit. NEW AND UNFINISHED BUSINESS A) RESOLUTION 2015-56 AMENDMENTS TO EDUCATIONAL FACILITIES REVENUE REFUNDING NOTE FOR ST. THOMAS ACADEMY City Administrator Mark McNeill explained that the City was approached a few weeks ago regarding a desire by St. Thomas Academy to make certain amendments to the Note and Loan Agreement for the 1999 issuance of Variable Rate Demand Purchase Revenue Bonds, Series 1999. The City served as a conduit in the issuance of these bonds, and city approval is needed for these proposed amendments. Mr. McNeill introduced Ms. Mary Ippel from Briggs & Morgan, the bond counsel. Ms. Ippel gave a brief background on the Conduit Revenue Bonds that were issued in 1999 for the middle school expansion of St. Thomas Academy. These bonds were refunded [refinanced] in 2010 with US Bank. The amendments to this agreement would have no impact on the City. Councilmembers asked questions regarding the review process of the document by the bond counsel. Councilmember Duggan moved to adopt RESOLUTION 2015-56 PROVIDING FOR THE FIRST AMENDMENT TO EDUCATIONAL FACILITIES REVENUE REFUNDING NOTE (ST. THOMAS ACADEMY PROJECT), SERIES 2010 AND AUTHORIZING THE EXECUTION OF DOCUMENTS RELATED THERETO. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Krebsbach) COMMUNITY ANNOUNCEMENTS Assistant to the City Administrator Tamara Schutta made the following announcements: • A Day to Remember the Life of Police Officer Scott Patrick will be held on July 30, 2015. A highway dedication ceremony (Dodd Road) will begin at 11:45 a.m. at 1010 Dodd Rd, West St. Paul. A candlelight vigil will begin at 8:00 p.m. Market Square, 720 Main Street. • Night to Unite is scheduled for Tuesday, August 4. Register your neighborhood party by July 24. • July 22 Performances in the Park will feature Pat Donohue at 6:30 p.m. • The Fire Department is accepting applications for volunteer firefighters through August 21. July 21, 2015 Mendota Heights City Council Page 4 COUNCIL COMMENTS Councilmember Norton mentioned that "The King & I Thai" has opened for business. Councilmember Povolny mentioned that he is still seeing a lot of walkers and bikers off the bike path and wearing dark clothing. He encouraged residents to be safety conscience and wear bright or reflective clothing that can be seen in the dusk and dark of the evenings. Councilmember Duggan mentioned that he has read in the police reports that the number of robberies and invasions of cars and homes is increasing. Residents are leaving their cars unlocked with garage door openers in them. Residents should remember that garage door openers can be keys to your house. He also expressed appreciation to the staff and the police officers for helping with the proclamation and celebration of St. Peter's 175 1h anniversary. It was a huge success. There were four letters to the editor in the Pioneer Press having to do with the nuclear agreement. He expressed his appreciation that there are citizens who pay attention to the news and respond to the news. Councilmember Petschel recognized Annie Heck, a junior at Convent of the Visitation School, for winning the Women's Junior LPGA at Giants Ridge. She will be competing in the National LPGA Tournament in Texas. She also made note that Councilmembers will be receiving a copy of a resolution that was passed by the City Council in Sunfish Lake, acknowledging the City of Mendota Heights' award winning fire department. She acknowledged the City's Public Works Department, the Engineers, and the City of West St. Paul for the rapid resolution of what could have been a devastating incident at Dodd and Decorah. Public Works Director John Mazzitello explained that on the morning of July 15, two city employees reported that water was coming out of a manhole on Decorah. The manhole accesses the 24 -inch concrete pipe interceptor line. A blockage or some other obstruction could cause a backup that would be catastrophic. When the jet was put into the pipe to clear it, the road collapsed. The concrete sewer pipe collapsed and blocked the flow of the sewer. Public works staff reacted immediately and mobilized their response equipment, called West St. Paul for help, and a bypass was up that prevented sewage from backing up. Staff also started checking manholes and service access points to verify the backup did not make it into homes. Calling an emergency contractor in to make the repair, fixing the pipe, backfilling the hole, and paving the street where the repair was made — six days after the blockage was detected, Decorah was open for traffic again. Upon being requested, Public Works Director Mazzitello shared details and the importance of the sanitary sewer cleaning and televising contract that was approved on the Consent Agenda earlier this evening. July 21, 2015 Mendota Heights City Council Page 5 END�NaI Councilmember Duggan moved to adjourn. Councilmember Povolny seconded the motion. Ayes: 4 Nays: 0 Absent: 1 (Krebsbach) Acting Mayor Petschel adjourned the meeting at 7:47 p.m. —P 1 Al" Elizabeth Petschel Acting Mayor ATTES Lorri Smith City Clerk July 21, 2015 Mendota Heights City Council Page 6