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1990-06-19 CouncilCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA JUNE 19. 1990 - 7:30 P.M. 1. Call to Order. 2. Roll Call. 3. Agenda Adoption 3. Approval of May 1st, May 2nd Joint Council/Planning Commission Workshop and June 5th Adjourned and Regular Minutes. 4. Consent Calendar a. Acknowledgment of the May 8th and June 12th Parks and Recreation Commission Minutes. b. Acknowledgment of the May Treasurer's Report. c. May Fire Department Report d. Approval of Resolution No. 90-33 - "Resolution Holding the State of Minnesota Harmless for Granting the City of Mendota Heights a Variance". e. Approval of Final Payment for Alice Lane - RESOLUTION NO. 90-34 and RESOLUTION N0. 90-35 - Ordering the Preparation of Assessment Roll. f. Approval of Final Pa ent for V 's Addition - RESOLUTION � NO. 90-36. Q &e& g. Approval of Final Payment for North Ivy Hills 2nd Addition - RESOLUTION NO. 90-37 and RESOLUTION NO. 90-38 - Ordering the Preparation of Assessment Roll. h. Approval of Final Payment for Ruby Drive - RESOLUTION NO. 90-39 and Approval of Change Order for Ruby Drive. i. Approval of Installation of Sidewalk on West Side of City Hall Building. j. Approval of Bridgeview Shores 2nd Addition Final Plat and Developer's Agreement. k. Approval of the List of Contractors. 1. Approval of the List of Claims. * m. Approval of Sign Permit for 790 South Plaza Drive (Bright Star Childrens Ctr). End of Consent 5. Recognition a. D.A.R.E. Program 6. Public Comments a. Petition- Victoria Road Trail Section. b. 7. Bid Award * a. Sibley Athletic Park 8. Unfinished and New Business a. Update on Police Officer Hiring b. Purchase of Replacement Vehicle C. Reminder of Meeting Date Change 9. Council Comments 10 . Ad j ourn CITY OF MENDOTA HEIGHTS MEMO June 19, 1990 TO: Mayor and City Council FROM: Tom Lawell, City Administrator SUBJECT: Add On Agenda for June 19, 1990 One additional item has been added to the consent calendar of the agenda M. Addit onal information has been submitted for item 7a under the Bid Award portion pf.the agenda.(**) 2., Agenda Adoption It is recommended that Council adopt the revised agenda printed on pink paper. 4m. Sign Permit for 790 S6uth Plaza Drive (Bright Star Childrens Center) $ee attached memorandum and plans. 7a. Sibley Athletic Park (Bid Award) See attached memorandum. MTL:kkb Attachments . - CITY OF MENDOTA HEIGHTS MEMO June 5, 1990 TO: Mayor and City Council FROM: Tom Lawell, City Administrate SUBJECT: Add On Agenda for June 5, 1990 Two items have been deleted from the agenda, the May 1, 1990 Council minutes and the D.A.R.E. Program recognition. Both of these items should appear on the June 19, 1990 agenda. One additional item has been added to the Unfinished and New Business section of the agenda (*). 2. Agenda Adoption It is recommended that Council adopt the revised agenda printed on pink paper. Sign Permit for 750 South Plaza Drive See attached memo and plan. MTL:kkb CITY OF MENDOTA HEIGHTS MEMO June 18, 1990 TO: Mayor, City Council, City Adminis604r FROM: Paul R. Berg Code Enforcement Officer SUBJECT: Sign permit for 790 South Plaza Drive INTRODUCTION Leroy Signs, Inc., a licensed Mendota Heights sign contrac- tor, has submitted drawing and sign permit application for staff and City Council review. They have submitted the application on behalf of Bright Star Childrens Center located at 790 South Plaza Drive. Bright Star Childrens Center is occupying theold Child - rens Country Day School building. Because the property is located in a B-1 Zone the sign permit requires City Council review and approval. DISCUSSION Staff has researched the sign section of the Zoning Ordi- nance and finds that the proposed 50 square foot sign is in compliance with the maximum 50 square feet allowed in a B-1 Zoning District. RECOMMENDATION Since the proposed sign meets the requirements of the zoning, staff would recommend City Council approve the sign permit as requested. ACTION REQUIRED If City Council wishes to implement the staff's recommenda- tion of approving the requested sign permit, it should pass a motion of approval. APPLICATION FOR SIGN PERM CITY OF MENDOTA HEIGHTS 05��. PERMIT FEE - ACKNOWLEDGEMENT AND SIGNATURE: 'The undersigned hereby represents upon all of the penalties of • larw, for the purpose of inducing the City of Mendota Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned :will be done in accordance with the ordinances of, the City of Mendota Heights, the State of Minnesota, and rulings of 'the Buildi»g Department. SIGNATURE 4171 APPROVED I ~� �. y�� SITE ADDRESSSOAT• r �'�-� z �2w� DATE PERMIT NO. '/a 79 0 A PROPERTY OWNER (Name) (Address) (Telephone No.) p •a216M.i STtH�2 C'NIL.p2el.�s C�Nta2J�q� Sp; /c..aZ� c�2. - CONTRACTOR (Name) (Address) (Tel9phone No.) 1. rt�oY �I fon�a `(fie. 4.3x5 (d eccome 1%,le.1va pt -s, rn1v ssyag S3 s 00yD Type •of Building Construction Used As Building To 'Re Completed iii i', -roe -j P L as sT t. Z. w4 i- I , S( c a Old ❑ New of l.� 3 0 510 Estimated Coh Contractors City License No. Building Permit No. s9 .TYPE OF SIGN WALL ROOF O PROJECTING ❑ GROUND • ❑ MARQUEE -❑ TEMPORARY ❑ OTHER MAX.. DIMENSION VERTICAL s FT. HORIZONTAL FT. SIGN AREA So SQ. FT. NO. OF SIDES ©N DISTANCE FROM GROUND TO SIGN BASE FT HEIGHT OF SIGN 17 FT. SETBACK OF SIGN FROM PROPERTY UNE FT. ILLUMINATED YES)p NO ❑ ALLOWABLE SIGN AREA ON PREMISE ' ' SQ. FT. SKETCH OF SIGN S`reT"TyC1C004 �AAs.7I C, S . ACKNOWLEDGEMENT AND SIGNATURE: 'The undersigned hereby represents upon all of the penalties of • larw, for the purpose of inducing the City of Mendota Heights to take the action herein requested, that all statements herein are true and that all work herein mentioned :will be done in accordance with the ordinances of, the City of Mendota Heights, the State of Minnesota, and rulings of 'the Buildi»g Department. SIGNATURE 4171 APPROVED y CH/LDR.EW ; COUNTRY -± .�� - . 4AY SCHOOL , Joh +: _ ^�� .. —. t •: a I Y • � :?, • C w.: lillu y e� • Mw Ix �3 J 1 IN J 6 o t-•'? 9L 1 in • Mw B CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, May 1, 1990 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers: Cummins, Blesener, Anderson and Hartmann. AGENDA ADOPTION Councilmember Cummins moved adoption of the revised agenda for the meeting. Councilmember Hartmann seconded the motion. AYES: 5 NAYS: 0 APPROVAL OF MINUTES Councilmember Hartmann moved approval of the April 17th regular meeting with corrections. Councilmember Blesener seconded the motion. AYES: 5 NAYS: 0 CONSENT CALENDAR Councilmember Cummins moved approval of the consent calendar for the meeting along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the minutes of the April 17th Parks and Recreation Commission meeting. b. Acknowledgment of the Vasatka-Goers VFW Post Donation with direction to staff to prepare a plaque for presentation at the first City Council meeting in June. c. Acknowledgment of a memo from Police Chief Dennis Delmont regarding an update on the hiring of a new police officer. d. Approval of a modified critical area site plan for Mr. Richard Askler.to construct an addition to a garage at 1037 Mayfield Heights Lane along with waiver of the 9 critical area application fee. e. Adoption of Resolution No. 90-25, "RESOLUTION APPROVING FINAL PLAT FOR VICTORIA HIGHLANDS 8TH ADDITION". f. Approval of the list of contractor licenses dated May 1, 1990 and attached hereto. g. Approval of the List of Claims dated May 1, 1990 and totalling $196,087. Councilmember Anderson seconded the motion. AYES: 5 NAYS: 0 NEIGHBORHOOD PARK Council acknowledged and discussed a memo from IMPROVEMENTS Administrative Assistant Batchelder and Public Works Director Danielson regarding the recommendation from the Parks and Recreation Commission that the Neighborhood Park Improvement project be awarded to GMH Asphalt, Inc. Public Works Director Danielson explained that the low bidder, GMH Asphalt, Inc. is a company that has completed work within the City before and has done an acceptable job. He further explained that the City received their bid which was approximately $60,000 below the engineering estimate. He further explained that the engineering estimate was above what they had budgeted -by about $30,000. He explained that the reason why it was over budgeted was because there were some trails added to the parks that were not originally planned for. He further explained that they are recommending transferring money from the trail contingency fund. Mayor Mertensotto explained that the contingency fund is the fund that is in the park bond issue. After a brief discussion regarding the type of development that will take place in the parks, Councilmember Blesener moved to award the Neighborhood Park Improvement project to GMH Asphalt, Inc.. with their low bid of $201,748.50 with funding to be covered by Park Bond Referendum money out of the Neighborhood Park Budget and to transfer money from the Trail Contingency Fund. Councilmember Cummins seconded the motion.. AYES: 5 NAYS: 0 CASE NO. 90-03: Mayor Mertensotto explained that the developer CENTEX HOMES has requested that the public hearing be continued to the May 15, 1990 City Council meeting. Mayor Mertensotto then asked if there was anyone present who had questions or comments regarding Centex Homes' request. Mr. Gerald Duffy, attorney representing approximately 500 people who live in the area where the development is planned. Mr. Duffy submitted a petition with 521 names of people who are opposed to the development. Councilmember Anderson moved to continue the public hearing to May 15, 1990 at 8:15 o'clock P.M. Councilmember Hartmann seconded the motion. AYES: 5 NAYS: 0 CASE NO. 90-11: Mr. James Loving, 672 Cheyenne Lane was present LOVING - VARIANCE to discuss his request for a side yard setback variance to construct a four season porch. Councilmember Hartmann pointed out the lot is a corner lot and that the orientation of the house is reversed from what the ordinance requires. Councilmember Cummins moved approval of an eight foot (81) side yard setback variance to the thirty foot (301) side yard setback requirement to construct a four season porch. Councilmember Blesener seconded the motion. AYES: 5 NAYS: 0 CASE NO. 90-12: Mr. Bob Brasch representing J.A. Development J.A. DEVELOPMENT was present to discuss their request for a WETLANDS PERMIT Wetlands Permit to allow construction of a new home on Lot 6, and 1/2 of Lot 5, Block 1, Tilsen's Highland Heights Addition. Councilmember Cummins questioned if there will be a substantial amount of filling done. Mr. Brasch responded that there will be a lot of soil corrections done. He explained that most of the soil on top is bad soil and that new soil will be brought in. In response to a question from. Councilmember.- Blesener, -Mr. Brasch stated that they would be able to retain the trees. Councilmember Blesener questioned the time line on the project. Mr. Brasch explained that the soil correction procedure will be starting around mid May and that there would be a two week period before the footings are poured. Mayor Mertensotto expressed his concerns for safety with regards to the large hole. Mr. Brasch explained that that there would be a gradual slant. Public Works Director Danielson explained that OSHA requires that the side slopes be at a 1:1 angle. He further explained that they should have the side slopes gradual enough so that some one could walk in and walk out. Mr. Brasch stated that if Council would like them to put a snow fence up they would do so. Councilmember Blesener questioned J.A. Development is going to install underground drainage. Mr. Brasch explained that they will be installing drain tile, and if they run into water, they will do a de -watering process. Mr. Brasch explained that if they do run into underground springs, they would consider rerouting the drainage. Councilmember Cummins moved to approve grant the requested Wetlands Permit for construction of a home on Lot 6, and 1/2 of Lot 5, Block 1, Tilsen's Highland Heights Addition. Councilmember Hartmann seconded the motion. AYES: 5 NAYS: 0 CASE NO. 89-25: Mayor Mertensotto opened the meeting for the DODGE NATURE CTR purpose of a public hearing on an application CUP FOR PUD from Dodge Nature Center requesting a conditional use permit for a planned unit development to construct an interpretive center. Mr. Jim Malkowski, Executive Director of the Dodge Nature Center was present to discuss their request. Mr. Malkowski introduced Mr. Howard Dolts representing Setter, Leach and Lindstrom Architects. Mr. Malkowski explained that there is neighborhood opposition to access through Dodge Lane. He explained that they have discussed this -.issue with-MnDOT and have requested their assistance in finding an AYES: 5 NAYS: 0 alternative plan. He explained that MnDOT has agreed to allow a right turn off of Highway 110. He further explained that MnDOT has told Dodge Nature Center that the construction of a right turn in and out will be the Nature Center's expense. Mr. Malkowski stated that they would like to utilize that new option as presented by MnDOT. Mr. Malkowski pointed out that Mr. Schokmiller, resident on Dodge Lane, is present at the meeting tonight. He further explained that Mr. Schokmiller attended the meetings between the Dodge Nature Center and MnDOT. Mr. Malkowski stated that they believe they have found a viable solution. Mayor Mertensotto stated that this solution will, in the long run, serve the Nature Center and the City well. Mayor Mertensotto asked that the resolution submitted be modified to show reference to the plan and date so that the Council will know what is being built. Public Works Director Danielson stated that the Nature Center has submitted a new plan showing the new driveway coming off of Highway 110. Councilmember Blesener confirmed that there will be no connection between Dodge Lane cul- de-sac and the new drive. Mayor Mertensotto questioned if the public parking would be away from the Center and Mr. Malkowski answered yes. Mayor Mertensotto then asked for questions and comments from the audience. There being no questions or comments, Councilmember Hartmann moved to close the public hearing. Councilmember Blesener seconded the motion. Councilmember Anderson moved adoption of Resolution No. 90-26, "RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR A PLANNED UNIT DEVELOPMENT AUTHORIZING THE DODGE NATURE CENTER TO CONSTRUCT A VISITOR'S.CENTER", with the following modifications as discussed: 1. That the visitor center be more specifically set forth in the resolution pursuant to the conditional use permit for planned unit development. AYES: 5 NAYS: 0 2. To specifically include within the approval of the resolution that the site plan and date as submitted this evening by the applicant. Councilmember Cummins seconded the motion. It was noted that Council must approve the building plans before the building permit can be issued. CASE NO. 90-09 Mr. Paul McGinley, of Paul McLagan and Son Land GESELL Surveyors, representing Mr. James Gesell, was PRELIM. PLAT APP. present to discuss Mr. Gessell's request to subdivide his lot. Mr. McGinley explained that Mr. Gessell owns a seven plus acre lot in the R1 -A district at Dodd Road and Wentworth Avenue. He explained that he is proposing to subdivide the lot into two lots of 2.14 acres and 5.01 acres. Mr. Gessell plans to construct a new home on the 5 acre lot. He further explained that the proposed house on lot 2 will be in excess of one hundred feet from the Wetlands. Mr. McGinley explained that the variance request is for 150' of frontage on the public street. Mr. McGinley explained that the parcel is a large parcel and that Mr. Gessell has chosen to have the frontage of the house at 140' rather than 150' to try and protect the value of the existing home, the wetlands and so that the new home would be concealed by the pine trees. Mr. McGinley stated that there is no public street accessing the property. Mayor Mertensotto questioned how long the easement is from Dodd Road to the south property. Mr. McGinley stated that it is approximately about 500 to 600 feet. Mayor Mertensotto stated that some day there will be a need for a right-of-way and expressed his concerns on how the City could get a right-of-way in the future. Mr. McGinley stated that at this time there will two residences using the driveway. Mr. McGinley referred to the street circulation plan submitted to Council for their review. Mayor Mertensotto stated that public streets in this.area are not --needed currently but that there could be need -in -the future with regards to the issue of maintenance or City services such as sewer and water. He expressed his concern with how those services would be installed if there is no public right-of-way. He further commented that there may be a need for the land owners to consider a plan for getting public streets into this area. Mr. McGinley stated that it was suggested by the Planning Commission that a public utility easement should be provided across Lot 1, the southerly 30 feet, if public utilities are ever brought in. Public Works Danielson stated that an easement at this time would facilitate easy installation of utilities in the future. Councilmember Cummins clarified that both of the lots being created through this subdivision exceed the minimum R1 -A size requirement. Mr. McGinley concurred by stating that the smallest of the two lots would be 93,378 square feet and the second lot would be five times as large as the first lot. Councilmember Blesener questioned if the road easement to serve these homes is a restrictive easement and if the City has an obligation to not create a land locked parcel. She questioned if the land owners need to provide the City with evidence that they have a right to use the easement. Public Works Director Danielson stated that that is what the variance request is saying, that it does not have frontage on a public street. Councilmember Blesener questioned what would happen if there were disagreements between the residents and wondered if the City should be protected. Attorney Hart stated that that is a private matter and that the residents would have to negotiate that privately. Councilmember Cummins moved to grant the requested preliminary plat for the Gessell subdivision subject to the provision of a public utility easement along Lot 1 to be made available,to Lot 2 and to grant a variance to the required 150' of frontage along a public street. Councilmember Hartmann seconded the motion. FIRE CODE Mayor Mertensotto explained to Mr. McGinley that the final plat should be changed to show the easement. Mr. McGinley stated that dt was suggested by Public Works Director Danielson that the easement should be located on the AYES: 5 NAYS: 0 south 30 feet of Lot 1 and that he would change the final plat. Fire Marshal Paul Kaiser was present to discuss the proposed amendments to the Fire Prevention Code. He explained that every time there is a change in code, there is also a change in the article that applies to that particular ordinance section. He explained that that is the reason why the ordinance has been updated. Mayor Mertensotto stated that a summary of this ordinance should be published noting the changes in the ordinance. Fire Marshal Kaiser briefly explained the changes in the code. He explained that the owners of existing commercial buildings are required to provide current "as built" information to the Fire Department. He further stated that yearly maintenance tests for both the sprinkler system and fire alarms systems is required for commercial buildings. Mayor Mertensotto questioned if the requirement for providing the City with "as builts" is creating a financial burden to the commercial residents. Fire Marshal Kaiser stated that it should not be a great expense and that it is just the architectural plans that will be required. Councilmember Blesener stated that the request for these inspections will be at the discretion of the Fire Marshal. Fire Marshal Kaiser concurred and stated that fire codes can be appealed at anytime. Fire Marshal Kaiser explained that Section 9.8 specifically applies to multiple dwellings. He explained that,this would help the owners of the dwellings by cutting down the number of false alarms due to faulty maintenance. He explained that most of the multiple dwellings in the area have maintenance contracts. He stated that this section will require the owners to submit a copy of the maintenance record to the Fire Department. In response to a question from Councilmember Cummins, Fire Marshal Kaiser stated that these requirements are imposed in many other municipalities that has a Fire Marshal. Councilmember Anderson questioned -if- there have been problems with building owners AYES: 5 NAYS: 0 MISCELLANEOUS maintaining these records and Fire Marshal Kaiser answered yes. Fire Chief Maczko stated that the information will be stored in the Fire Department's computer system. Fire Marshal Kaiser explained that all new buildings are required to submit "as built" plans. He stated that this amendment would apply when remodeling occurs. He further commented that at this point in time he is not aware of any remodeling taking place in the City. Councilmember Hartmann moved to adopt Ordinance No. 270, "AN ORDINANCE AMENDING ORDINANCE NO. 239". Councilmember Anderson seconded the motion. In an unrelated matter, Councilmember Blesener questioned if there are any requirements in the Fire Prevention Code that regulates home incinerators. Fire Marshal Kaiser stated that there have been some complaints of burning in the Ivy Falls area. He stated that this is not addressed through the fire prevention code but through the Pollution Control Agency. Fire Marshal Kaiser stated that records are on file of complaints received. SOUTH METRO Fire Chief John Maczko was present to discuss HAZARDOUS MATERIAL the proposed South Metro Hazardous Material RESPONSE TEAM Response Team Joint Powers Agreement. Mayor Mertensotto noted the changes in projections of the budget. He stated that there was a change in how a municipality could withdraw from the agreement. He explained that the agreement states that a majority of the Cities would have to be in agreement in order for a City to withdraw from the contract. In response to a question from Mayor Mertensotto, Fire Chief Mackzo explained that the board would consist of one member per participating City. He further explained that officers are elected from the board. Councilmember Anderson questioned if- there would be a chance in the future that there would be other adjacent communities that might want to participate. Fire Chief Maczko stated that there is a possibility. He explained that the State Fire Chief's Association is working through the Legislature to try and get a regional team concept addressed. Attorney Hart stated that, in regards to withdrawing from the contract, it appears that the City has an opportunity to withdraw annually before August 1st by filing a Notice of Intent to withdraw effective as of December 31st of the following year, that that does not apply for the first five years. He stated that the City would be basically locked in for the first five years. Mayor Mertensotto directed Attorney Tom Hart to discuss Sections 13 and 14.1 with one of the attorneys involved, Mr. Roger Smith of South St. Paul to find out the purpose and interpretation of those sections. Administrator Lawell stated that the Cities of Eagan and Burnsville have had some questions over the financial contribution. He stated that on May 23rd the City Managers of Dakota County are going to discuss with their respective Fire personnel about the financial arrangements for this type of agreement. He explained that it is their hope that they will convince the two communities that the funding mechanism set forth is a fair and an equitable one. He suggested that the matter should be brought back to Council at the first meeting in June. Mayor Mertensotto concurred and directed staff to research the information in question and to bring it back for Council consideration at their June meeting. WORKER'S COMPENSA- The Council briefly discussed memorandum from TION INSURANCE Treasurer Shaughnessy regarding worker's compensation. Treasurer Shaughnessy explained the City has carried workmen's compensation insurance through the League pool which is administered by Employee Benefit Association. Treasurer Shaughnessy explained that the City has been given the option of an experience based premium rather than one based on the pool. He further explained that the idea would be to enter the option agreement and use any refund the City might receive to establish an insurance reserve. He stated that this reserve could then be used to supplement the budget amount in any year of poor experience. He stated that the actual budget premium would remain the same as the early years and once the City gets a reserve built up, the City could gradually lower the budget amount. Councilmember Cummins questioned what would happen if the City runs into a bit of bad luck. Treasurer Shaughnessy stated that the City's premium would be $82,000. He stated that would be 130 percent of what our standard premium is, regardless of how bad our claims were. Councilmember Cummins moved to approve entering into the refund option agreement with regards to the workmen's compensation program with the League of Minnesota Cities Insurance Trust from May 1, 1990 to May 1, 1991. Councilmember Blesener seconded the motion. AYES: 5 NAYS: 0 RESCHEDULING The Council acknowledged a memo from the City OF COUNCIL MEETING Clerk regarding the rescheduling of the of the July 3, 1990 regular City Council meeting due to the Forth of July holiday. Councilmember Blesener moved to reschedule the July 3, 1990 regular City Council meeting to Tuesday, July 10, 1990 at 7:30 o'clock P.M. Councilmember Cummins seconded the motion. AYES: 5 NAYS: 0 AIR NOISE Council acknowledged a memorandum from DISCUSSION Administrative Assistant Batchelder regarding a proposed resolution opposing airport expansion plans involving a third, northern parallel runway. Councilmember Cummins moved to adopt Resolution No. 90-27, "A RESOLUTION OPPOSING THE METROPOLITAN AIRPORT COMMISSION'S AIRPORT EXPANSION DESIGNS FOR A NORTHERN PARALLEL RUNWAY". Councilmember Hartmann seconded the motion. AYES: 5 NAYS: 0 I* Administrator Lawell briefly discussed with the Council what other communities are doing to address the airport issue. He stated that there is a lot of activity going on in terms of the airport, i.e., expansion on the site, siting process in terms of moving the airport, and the blue ribbon task force which has yet to meet. He explained that because of the importance of this issue a workshop could be organized to discuss the airport issues. It was the consensus of the Council to organize a workshop in June or July to discuss the airport issue. Council further directed Administrator Lawell to attend the next MASAC meeting to note the City's displeasure in the blue ribbon task force by indicating that the sixty day time frame is up and that the City has not been afforded a fair and equitable hearing of the Mendota Heights proposal. LEAGUE OF The Council was reminded of the annual CITIES CONFER. League of Minnesota Cities Conference scheduled for June 12-15. SOLID WASTE ISSUES The City Council directed Administrator Lawell to contact Dakota County staff to invite Commissioner Chapdelaine and County Commissioner Lyle Wray to discuss solid waste issues on June 5, 1990 at 7:00 P.M. ADJOURN There being no further business to come before the Council, Councilmember Hartmann moved that the meeting be adjourned to 7:30 P.M. on May 2nd for the Board of Review meeting. Councilmember Anderson seconded the motion. TIME OF ADJOURNMENT: 10:30 o'clock P.M. Kimberlee K. Blaeser Senior Secretary ATTEST: Charles E. Mertensotto Mayor Page No. December 22, 1987 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA Minutes of the Special Meeting Held Tuesday, December 22, 1987 Pursuant to due call and notice thereof, the special meeting of the Mendota Heights City Council was held on Tuesday, December 22, 1987, in the City Hall Council Chambers, 750 South Plaza Drive. Mayor Mertensotto called the meeting to order at 5:01 P.M. The following members were present: Mayor Mertensotto, Councilmembers Blesener, Cummins, Hartmann and Witt. AGENDA ADOPTION Councilmember Witt moved to adopt the agenda as printed. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 CITY HALL EXTERIOR Architect Bob Pierce, and building BRICK committee members Jerry Morson and Stan Gustafson were present for the discussion about selecting city hall brick. There was not a concensus of those present which brick to select. Not everyone had been able to view the brick selections at the construction site during daylight hours, and it was hoped that there might be additional brick selections to choose from. It was agreed that the city hall committee would reconvene at the site on Thursday, December 24, 9:30 A.M. to make the selection. DEVELOPER'S AGREE- Public Works Director Jim Danielson began MENT FOR KENSING- with a brief presentation of staff TON DEVELOPMENT thoughts about how area assessments would be handled for construction of MSA streets, plus current sewer and water lines in the area. He indicated that staff would propose to use excess MSA funds to underwrite a portion of the project, so as to avoid having to levy special assessments against the community athletic complex. In the event the bond referendum does not pass and the park is not developed, area assessments would be spread against private development on the property. City Attorney Tom Hart passed out final Page No. December 22, 1987 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA Minutes of the Special Meeting Held Tuesday, December 22, 1987 Pursuant to due call and notice thereof, the special meeting of the Mendota Heights City Council was held on Tuesday, December 22, 1987, in the City Hall Council Chambers, 750 South Plaza Drive. Mayor Mertensotto called the meeting to order at 5:01 P.M. The following members were present: Mayor Mertensotto, Councilmembers Blesener, Cummins, Hartmann and Witt. AGENDA ADOPTION Councilmember Witt moved to adopt the agenda as printed. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 CITY HALL EXTERIOR Architect Bob Pierce, and building BRICK committee members Jerry Morson and Stan Gustafson were present for the discussion about selecting city hall brick. There was not a concensus of those present which brick to select. Not everyone had been able to view the brick selections at the construction site during daylight hours, and it was hoped that there might be additional brick selections to choose from. It was agreed that the city hall committee would reconvene at the site on Thursday, December 24, 9:30 A.M. to make the selection. DEVELOPER'S AGREE- Public Works Director Jim Danielson began MENT FOR KENSING- with a brief presentation of staff TON DEVELOPMENT thoughts about how area assessments would be handled for construction of MSA streets, plus current sewer and water lines in the area. He indicated that staff would propose to use excess MSA funds to underwrite a portion of the project, so as to avoid having to levy special assessments against the community athletic complex. In the event the bond referendum does not pass and the park is not developed, area assessments would be spread against private development on the property. City Attorney Tom Hart passed out final Page No. December 22, 1987 copies of the agreement, and went over a few changes that had been made, including the agreement on area assessments, dedication of Mendota Heights Road right- of-way, and how the City would acquire additional right-of-way from the school district. Staff indicated that they had had discussions with school district representatives about dedication of Mendota Heights Road right-of-way, and anticipated no problem. Attorney Hart reviewed the language which indicates that the Council, in its sole discretion, has the option to void the sketch plan approval for Plan B, by reactivating Plan A, and the consequent amendment to the Comprehensive Plan. Councilmember Blesener asked whether this alternative language was acceptable to the developer, to which developer Tom Boyce responded affirmatively. Public Works Director Danielson said he was satisfied with the agreement from an engineering standpoint. Mr. Bernard Friel, 750 Mohican Court, raised a question about the intent of the language to reactivate Plan A. Attorney Hart reiterated that it gives the City the option to cancel approval of Plan B if it so desires at some time in the future. In the Phase I agreement, Councilmember Blesener raised a question about the number of parking spaces. The agreement as drafted indicated there would be 1.5 parking spaces "including garage space," and it was agreed that this should be amended to state "excluding" garage spaces. Councilmember Witt moved to approve in substantial form the DEVELOPER'S AGREEMENT FOR A PLANNED UNIT DEVELOPMENT CONCEPT OF KENSINGTON DEVELOPMENT, AS SUBMITTED BY THE CITY ATTORNEY ON DECEMBER 22, 1987. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 .lf Page No. December 22, 1987 Councilmember Blesener moved to approve in substantial form the DEVELOPER'S AGREEMENT FOR A PLANNED UNIT DEVELOPMENT FOR PHASE I OF KENSINGTON DEVELOPMENT AS SUBMITTED BY THE CITY ATTORNEY ON DECEMBER 22, 1987. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 ADJOURN There being no further business to come before the Council, Councilmember Hartmann moved that the meeting be adjourned. Councilmember Witt seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 5:50 P.M. ATTEST: Charles E. Mertensotto Mayor Kevin D. Fraze City Administrator Page No. 2251 December 15, 1987 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, December 15, 1987 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Blesener, Cummins and Witt. Councilmember Hartmann had notifed the Council that he would be late. AGENDA ADOPTION Councilmember Blesener moved adoption of the revised agenda for the meeting. Councilmember Cummins seconded the motion. Ayes: 4 Nays: 0 APPROVAL OF MINUTES Councilmember Blesener moved approval of th,-e minutes of Pre -Meeting of December 1st. Councilmember Witt seconded the motion. Ayes: 4 Nays: 0 Councilmember Witt moved approval of the minutes of the December 1st meeting. Councilmember Cummins seconded the motion. Ayes: 4 Nays: 0 CONSENT CALENDAR It was the consensus of Council that Item A of the consent calendar, acknowledgment of the minutes of the December 1st joint,meeting with the Park Commission should be deleted from the calendar and that approval of the minutes should be tabled to the January 5th meeting. Councilmember Cummins moved that Item a of the consent calendar be removed and that the remainder of the calendar be approved as submitted and recommended for approval as part of the regular agenda, along with authorization for execution of all necessary documents contained therein. b. Acknowledgment of a letter from Mn/DOT regarding the Dodd Road/I-494 Interchange. c. Acknowledgment of the Treasurer's monthly report for November. Page No. 2252 December 15, 1987 d. Acknowledgment of the Fire Department monthly report for November. e. Approval of a wetlands permit to Mike Kurtz, Case No. 87-38, to allow construction of a home on Lot 7, Block 1, The Ponds of Mendota Heights, according to the site plan dated November 17, 1987, along with waiver of the public hearing and Planning Commission review requirement. f. Adoption of Resolution No. 87-118 "RESOLUTION APPROVING FINAL PLAT FOR KLADIS FIRST ADDITION," subject to receipt of the required $1,800 park dedication fee. g. Adoption of Resolution No. 87-119, "RESOLUTION CERTIFYING DELINQUENT SANITARY SEWER RENTAL CHARGES TO THE DAKOTA COUNTY AUDITOR FOR COLLECTION WITH REAL ESTATE TAXES." h. Approval of the list of contractor licenses dated December 15, 1987 and attached hereto. i. Approval of the List of Claims dated December 15, 1987 and totaling $313,300.33. Councilmember Blesener seconded the motion. Ayes: 4 Nays: 0 PUBLIC COMMENTS Mr. Joe Maher stated that he attended a Council meeting in February to complain about aircraft heading north from the airport, over the Mendota School, and that since that time the air traffic and noise has gotten worse. Mr. Bernard Friel, the City's MASAC representative, explained thatihe City has been doing the best it can to keep the play& from flying north but has had little success. Mr. Maher stated that he has probably made 100 calls to the MAC and has been to the MAC and FAA offices and that someone at the MAC responded to him that he should sell his house if he doesn't like the noise. Page No. 2253 December 15, 1987 Mayor Mertensotto suggested that Mr. Maher document his complaint in writing, including the treatment he has received from the agencies, and that the City would transmit the letter to the MAC and other agencies so that he would get a response. SCHOOL FOREST PROPERTY Mr. Marlin Grant and Mr. Fred Haas, from Marvin Anderson Homes, were present to get Council's feelings on proposed development of the School Forest Property. He stated that he envisions constructing homes of $200,000 to $400,000 values on the property. He informed Council that his firm made an offer to the School District with certain contingencies, one of which was that the property would be developed as single family and that there would be a minimum of 75 lots. He stated that the School representatives expressed some concern over whether 75 lots would be possible and he subsequently met with City staff and Planner Dahlgren.. The consensus of the group was that 75 lots would be too many, so his firm developed a new site plan for 70 lots, all of which will contain at least 15,000 square feet of land above water. Mr. Grant informed Council that the School District received 5 proposals for purchase of the land, including that of his firm, and that his firm's bid was the highest, and that the District has since allowed U.S. Homes, the second highest bidder, to re -bid. He indicated that the bids would be discussed by the District's land development committee on December 16th. Mayor Mertensotto thanked Mr. Grant for his presentation. Councilmember Cummins stated that he has a concern that houses in the price range suggested by Mr. Grant tend to be "jammed" in, and that the suggested lots have big backlots and narrow frontages. He suggested that Mr. Grant give some thought to making the lots a little wider to give a more spacious appearance to the area. HEARING - CENTEX HOMES Mayor Mertensotto opened the meeting for the purpose of the continued public hearing on applications from Centex Homes for rezoning and conditional use permit for planned unit development and for consideration of Ayes: 4 Nays: 0 Page No. 2254 December 15, 1987 applications for sketch plan and preliminary plat approval. Responding to a request from Mayor Mertensotto, Dick Putnam, from Tandem Development Corporation, displayed Plan A and Plat.. B for review. Mayor Mertensotto stated that Sketch Plan B is under consideration tonight and Plan A is an alternate plan. He then gave a history of the past several months of Council meeting discussions on the applications. The Council acknowledged a letter from the Metropolitan Council approving the Southeast Area Comprehensive Plan Amendment along with the associated Met Council staff report. Councilmember Cummins pointed out that the Metropolitan Council staff findings are all very favorable except that they suggested that the density be increased to 20 units per acre. Responding to a request from Mayor Mertensotto, City Attorney Tom Hart responded to the issue raised by Mr. Bernard Friel at the last meeting over movement of density within a PUD. As part of his response, Mr. Hart stated that the spreading of density is expressly authorized by the City's PUD ordinance and that the court (Chandler vs Kroiss) expressly found that multiple family could be allowed in a restrictive R-1 zone under a PUD and specifically cited that the effective unified treatment of an overall property is what a PUD is for.' The one question of the court was whether the City had allowed enough public comments. Mayor Mertensotto asked for questions and comments from the audience. There being no questions or comments, Councilmember Cummins moved that the hearing be closed. Councilmember Blesener seconded the motion. Mayor Mertensotto stated that he had some items in the developers agreement which he would like clarified. He asked Mr. Boyce to clarify the community park acreage, noting that he understands that the City would be acquiring the 24.6 acre community park site Page No. 2255 December 15, 1987 and also the pond and trail area around the pond.. Mr. Boyce responded that under Plan B, the City would be purchasing 30+ acres for $750,000. Mr. Boyce stated that Phase I of the development (the area west of the proposed park) would be developed into 136 units consisting of 14 eight -unit buildings and six four -unit buildings. Mayor Mertensotto stated that the developer has indicated that he would grant the City an option on the park property to June 1st and asked Mr. Boyce whether that could be extended to July 1st. Mr. Boyce stated that this would be possible but that he would like to see the City conduct a referendum as soon as possible, because if the first phase is successful he fully expects to come back next summer with a request for approval of the second phase. Mayor Mertensotto asked whether the development is locked into a certain configuration if utilities are installed now and the referendum fails and the parkland is not purchased. Mr. Boyce responded that the utilities will work either way and must be installed regardless of the park being on the site or not. Mayor Mertensotto asked whether Plan A would be precluded if the utilities were installed before the referendum, and Mr. Boyce responded that it would not be precluded. Councilmember Blesener reminded Council of the Planning Commission recommendation that both Plan B and Plan A be kept active. Administrator Frazell stated that the problem with Plan A at this time is that it would be in conflict with the Comprehensive Plan because of the park location in the Comprehensive Plan. He stated that Council could indicate that they would give due consideration to Plan A if the referendum fails. With respect to the proposed developers agreement, Mr. Boyce stated that he has some substantial issues and some minor issues which must be resolved. He stated that basically the developers agreement indicates that if Page No. 2256 December 15, 1987 Plan B is accepted and the City doesn't elect to buy the park land, Plan B goes away. He stated that he has a definite problem with that, and that if Plan B goes away, Plan A should be implemented so that Plan B does not go away until the City amends its comprehensive plan to allow Plan A. He stated that he has been willing to work with ttao plans to accommodate the City and is comfortable with what the City has done with Plan A but he wants to make sure that if the park does not materialize he still has Plan A to work with. Administrator Frazell stated that the proposed resolutions had developers agreements attached by reference, but the agreement is not in final form and the developers counsel has not yet reviewed them. He suggested that the Council direct staff to work with the City's legal counsel to get the agreements into final form and that Council conduct a special meeting to consider the agreements. Staff was directed to remove Paragraph 1 of page 2 of the draft agreement. It was Council consensus that it should be in the City's discretion to regp-)en discussion on Sketch Plan A if the referendum fails. Councilmember Hartmann arrived at 8:39 P.M. Councilmember Cummins stated that he feels Plan B is a good and workable plan and could be approved tonight, and on the other hand, Plan A is well within the Comprehensive Plan amendment adopted in 1985 before Council considered a community park on the property. Councilmember Blesener stated that both plans must be kept open at this time. She stated that she will not support Plan B because of the athletic complex, but does support the development. Councilmember Witt asked if the development reverts back to Plan A, what happens to the 9 acres that includes the pond and scenic easement. Mr. Putnam responded that there would still be a public pathway on the west edge of the pond and it would still connect with the trail system to the Hagstrom-King park, but that there would be no public trail on the east Ayes: 5 Nays: 0 Ayes: 4 Nays: 1 Blesener Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 Page No. 2257 December 15, 1987 side of the ponds. He indicated that the trail and public area on the east side would be part of the City's purchase of property, and that if Plan A is developed, the trail along the east side of the ponds would be part of the park contribution. Councilmember Hartmann stated that he agrees with Councilmember Cummins but wants to make sure that it is understood that he supports the park in the south area of the City and supports Plan B, but should the referendum fail he could also support Plan A. Councilmember Blesener moved that all following actions on the Centex Homes, Kensington multi -family residential project are contingent on a finding of negative declaration for an Environmental Impact Statement, and on reserving the right to incorporate mitigation measures that arise as a result of the Environmental Assessment Worksheet review. Councilmember Cummins seconded the motion. Councilmember Witt moved adoption of Resolution No. 87-120, "A RESOLUTION GIVING SKETCH PLAN APPROVAL TO CASE 87-24, KENSINGTON MULTI -FAMILY RESIDENTIAL PLANNED UNIT DEVELOPMENT." Councilmember Hartmann seconded the motion. Councilmember Blesener moved adoption of Ordinance No.246, "AN ORDINANCE AMENDING ORDINANCE NO. 401" (rezoning from R-1 to HR - PUD) . Councilmember Councilmember Ordinance No. ORDINANCE NO. PUD) . Councilmember Councilmember Resolution No. A CONDITIONAL DEVELOPMENT FC I." Councilmember Cummins seconded the motion. Blesener moved adoption of 247, "AN ORDINANCE AMENDING 401," (rezoning from R-1 to MR - Hartmann seconded the motion_ Witt moved adoption of 87-121, "A RESOLUTION APPROVING USE PERMIT FOR PLANNED UNIT R CASE 87-24, KENSINGTON PHASE Blesener seconded the motion. Ayes: 5 Nays: 0 Ayes: 5 Nays: 0 Page No. 2258 December 15, 1987 Councilmember Blesener moved approval of the preliminary plat for Case 87-24, Kensington Planned Unit Development, Phase I. Councilmember Hartmann seconded the motion. Councilmember Blesener left the meeting at 8:53 P.M. RECESS Mayor Mertensotto called a recess at 8:53 P.M. The meeting was reconvened at 9:06 P.M. DEVELOPERS AGREEMENT It was the consensus of the Council that a special meeting be conducted on December 22nd for discussion on the proposed developers agreements. BLOCK GRANTS Mark Ulfers, from the Dakota County HRA, was present to answer any Council questions regarding a proposed resolution relative to the City's community development block grant application for 1988 funding. There was brief discussion over potential uses of CDBG funding for the Furlong area. Mr. Ulfers explained how his agency is marketing the availability of CDBG rehab monies. Councilmember Witt moved adoption of Resolution No.87-122, "A RESOLUTION APPROVING THE APPLICATION OF, THE CITY OF MENDOTA HEIGHTS FOR FISCAL YEAR 1988 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING." Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 SIGN PERMIT On the recommendation of the Code Enforcement Officer, Councilmember Cummins moved to approve the issuance of a sign permit for installation of signs at the FINA gas station at 1960 Dodd Road. Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 FIRE RADIOS Fire Chief Maczko was present to request authorization to replace five Wilson portable radios and acquire one additional radio to be used in the new pumper. In response to a question from Mayor Mertensotto, he stated Page No. 2259 December 15, 1987 that the old radios could possibly be used by the Public Works Department and that they are only worth $50 each in trade. It was the consensus of the Council that the Wilson radios be traded in on the new units. Councilmember Hartmann moved to authorize purchase of six King portable radios from Communications Center under the Hennepin County consortium bid, and reappropriate $4,541.34 (less trade-in values) from the General Fund balance to the Fire Department capital outlay line item. Councilmember Witt seconded the motion. Ayes: 4 Nays: 0 CITATION AUTHORITY Police Chief Delmont was present to request Council adoption of ordinances to authorize certain City employees to issue ordinance citations. Councilmember Cummins moved adoption of Ordinance No. 248, "AN ORDINANCE AMENDING ORDINANCE NO. 219." Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 Councilmember.Cummins moved adoption of Ordinance No. 249, "AN ORDINANCE AMENDING ORDINANCE NO. 401." Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 COMMISSION APPOINTMENT Council acknowledged a memo from the City Administrator regarding upcoming appointments to the Planning and Parks Commissions. Mayor Mertensotto directed that staff place notices in the press notifying the public of Councilmember Cummins moved adoption of Ordinance No. 250, "AN ORDINANCE AMENDING ORDINANCE NO. 101." Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 Councilmember Cummins moved adoption of Ordinance No. 251, "AN ORDINANCE AMENDING PART 5 OF THE CITY CODE (BUILDINGS)." Councilmember Hartmann seconded the motion. Ayes: 4 Nays: 0 COMMISSION APPOINTMENT Council acknowledged a memo from the City Administrator regarding upcoming appointments to the Planning and Parks Commissions. Mayor Mertensotto directed that staff place notices in the press notifying the public of Page No. 2260 December 15, 1987 potential openings on the commissions and stating that Council will accept applications for consideration at the second meeting in January. He stated that he will contact present members whose terms are due to expire to ask them to resubmit applications if they wish reappointment. PERSONNEL Council acknowledged a report and recommendation from the City Administrator relative to 1988 salaries and benefits for non -organized employees. Councilmember Cummins moved adoption of Resolution No. 87-123, "RESOLUTION AMENDING PAY CLASSIFICATION SCHEDULE FOR NON -ORGANIZED EMPLOYEES TO REFLECT A 4% ANNUAL ADJUSTMENT FOR 1988. Councilmember Witt seconded the motion. Ayes: 4 Nays: 0 Councilmember Cummins moved adoption of Resolution No. 87-124, "RESOLUTION ADOPTING A SCHEDULE OF COMPENSATION FOR CERTAIN EMPLOYEES FOR 1988 AND ESTABLISHING CERTAIN OTHER BENEFITS." Ayes: 4 Nays: 0 VICTORIA HIGHLANDS Council acknowledged a report and ASSESSMENT DEFERMENTS recommendation from the City Clerk relative to collection of deferred assessments for the Victoria Highlands plat. After brief discussion, Councilmember Cummins moved to authorize the inclusion of $80,664.39 in deferred assessment principal in the Victoria Highlands improvement project costs, conditioned upon payment of $98,485.46 in deferred assessment principal and interest at the time of final plat execution, and to direct staff to prepare a revised developers agreement. Councilmember Witt seconded the motion. Ayes: 4 Nays: 0 VICTORIAL HIGHLANDS Council acknowledged receipt of the FEASIBILITY REPORT feasibility report for proposed improvements to serve the Victoria Highlands Addition. It was the consensus of Council that there must be a permanent solution for Marie Park pond storm water retention. In this regard, Council directed the City Treasurer to develop Page No. 2261 December 15, 1987 a financing plan for the permanent solution which does not involve assessing outside of the Victoria Highlands project area. Councilmember Witt moved adoption of Resolution No. 87-125, "RESOLUTION ACCEPTING ENGINEER'S REPORT, ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS FOR SANITARY SEWERS, WATER, STORM SEWERS AND STREET IMPROVEMENTS TO SERVE VICTORIA HIGHLANDS (IMPROVEMENT NO. 87, PROJECT NO. 7.)" Councilmember Cummins seconded the motion. Ayes: 4 Nays: 0 CORRIDOR STUDY Administrator Frazell reviewed his memo regarding the TH 55 Corridor Study update. It was the consensus of Council that the area residents be invited to attend the January 19th meeting for a discussion of the update. ADJOURN There being no further business to come before the Council, Councilmember Hartmann moved that the meeting be adjourned to December 22, 1987 at 5:00 P.M. for discussion of the proposed Centex development agreements. Councilmember Witt seconded the motion. Ayes: 4 Nays: 0 TIME OF ADJOURNMENT: 9:32 O'Clock P.M. athleen M. Swanson City Clerk ATTEST: Charles E. Mertensotto Mayor Page No. 1 May 2, 1990 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Joint Council/Planning Commission Workshop Held Wednesday, May 2, 1990 Pursuant to due call and notice thereof, the joint meeting of the City Council/Planning Commission, City of Mendota Heights, was held at 8:00 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 8:00 o'clock P.M. for the purpose of discussing proposed revisions and amendment to the Zoning Ordinance. The following members were present: Mayor Mertensotto, Councilmembers Anderson, Blesener, Cummins and Hartmann, Planning Commission Chair Morson and Commission Members Dreelan, Duggan, Dwyer, Koll, Krebsbach, and Tilsen. Also present were City Planners Howard Dahlgren and Tim Malloy, the City Administrator, Public Works Director, Administrative Assistant and City Clerk. ZONING ORDINANCE Administrator Lawell informed the Council and Commission members that detailed lists of comments on the proposed revisions had been submitted by Councilmembers Blesener and Hartmann and Commission Chair Morson. He stated that twenty transparencies showing changes made in the ordinance as the result the comments have been prepared and that Mr. Dahlgren will review those transparencies. stated that staff is prepared to answer questions with respect to the changes and invited the Council and Commission to offer any other comments, concerns or suggestions they might have. 5TQ He Mr. Dahlgren reviewed transparancies showing the proposed revisions to the February 20th draft copy of the Zoning Ordinance and responded to questions and comments. Staff was directed to make the following changes to the proposed revisions. Section 3.2(70), front lot line definition, should be changed so that the front lot line shall be designated by the owner subject to approval of the Code Enforcement Officer, and to provide for review by the Board of Appeals in those instances where the property owner wishes to appeal the determination of the Code Enforcement Officer. Page No. 2 May 2, 1990 4.17(3)c, increase landscaping requirement within parking areas to 5%. Section 4.18(8) and 4.19(2), add a requirement for a plan showing proposed curb cuts, driveway location and design for new and reconstructed driveways. Section 16.1(33) exclude ammunition sales. Section 16.2(9), 17.1(3), 18.6(6), change "car washes" as conditional uses to "single bay car washes attached to motor fuel stations." 17.1(5) delete this section (eliminate building material yards as a use). 21.5(8)b delete off-site church directional signs. 22.2 Rights to a Planned Unit Development, change "potential" privilege to "discretionary" privilege. 22.3(3) change to read "a maximum of five acres of water, or an area of water equal to 10% of the total land area, whichever is lesser, may" be used in the calculations of density in a Planned Unit Development. ADJOURN There being no further business to come before the Council, Councilmember Hartmann moved that the meeting be adjourned. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 10:00 o'clock P.M. Kathleen M. Swanson City Clerk ATTEST: Charles E. Mertensotto Mayor Page No. 2782 April 3, 1990 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, June 5, 1990 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:30 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Anderson, Blesener, Cummins and Hartmann. AGENDA ADOPTION Councilmember Cummins moved adoption of the revised agenda for the meeting. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 APPROVAL OF MINUTES Councilmember Hartmann moved approval of the minutes of the continued Board of Review meeting held on May 15th and the minutes of the May 15th regular meeting, with corrections. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 CONSENT CALENDAR Councilmember Hartmann moved approval of the consent calendar for the meeting, amended to remove item k., Furlong utility resolution, along with authorization for execution of any necessary documents contained therein. a. Acknowledgment of the code enforcement monthly report for May. b. Acknowledgement of a proposed budget time line. c. Approval of a maternity leave of absence for Maria Karels. d. Approval of the developer's agreement for the Mendota Woods subdivision. e. Approval of a plat correction for the Victoria Highlands 7th Addition and authorization for the Mayor and City Clerk to execute a Certificate of Correction. Page No. 2783 ... April 3, 1990 f. Approval of a modified critical area site plan for Lot 1, Block 2, Val's Addition, to allow construction of a home on the lot (1140 Orchard Circle). g. Adoption of Resolution No. 90-30, "RESOLUTION APPROVING FINAL PLAT FOR SOMERSET OAKS." h. Approval of an agreement with BARR Engineering for preparation of a Storm Water Management Plan, along with authorization for execution of the agreement by the Mayor and Public Works Director. i. Approval of the list of contractor licenses dated June 5, 1990 and attached hereto. j. Approval of the List of Claims dated June 5, 1990 and totalling $155,311.04. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 VFW RECOGNITION On behalf of the City Council, Mayor Mertensotto presented an appreciation plaque to Vasatka-Goers VFW Post 6690 past Presidents Dale Peterson and Lambert Derks, in recognition of the significant support and contributions made by Post 6690 to the City. CUB SCOUT RECOGNITION Mayor Mertensotto recognized the efforts of Cub Scout Den 4, the Bears of Pack 198, members Roger Bailey, Jason Rhode, Brian Tuohe, Patrick O'Brien and Grant Nosbush, Scout Master Greg Bailey and Earth Week Coordinator Mary Ann Bailey for their efforts in cleaning up debris from the Wentworth Park during Earth Week. PROCLAMATION Mayor Mertensotto recommended that the City Council proclaim June 11, 1990 as Gerry Brown Day in recognition of Mr. Brown's contributions to the positive development of young adults in the community. Councilmember Hartmann moved adoption of the Proclamation on Gerry Brown Day, June 11, 1990. Councilmember Cummins seconded the motion. Ayes: 5 w Page No. 2784 April 3, 1990 �=� ? Nays: 0 BRIDGEVIEW SHORES BIDS Council acknowledged a tabulation of bids received for the installation of public improvements to serve the Bridgeview Shores 2nd Addition. Councilmember Cummins moved adoption of Resolution No. 90-31, "RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR CONSTRUCTION OF SANITARY SEWER, WATER, STORM SEWER AND STREET CONSTRUCTION TO SERVE BRIDGEVIEW SHORES 2ND ADDITION (IMPROVEMENT NO. 90, PROJECT NO. 1)," awarding the contract to F.F. Jedlicki, Inc., for their low bid of $175,977.00.. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 FURLONG UTILITIES Council acknowledged a memo and proposed resolution accepting the Furlong area petition for public improvements and ordering preparation of a feasibility study update. Mr. David Hiner stated that he has a problem with the Council's action taken to reduce assessed values in the Furlong addition. He stated that he has contacted the County Assessor's office and that they will not increase his value. He was told that the residents must put together a petition and go before the County Board of Equalization. Mayor Mertensotto informed Mr. Hiner that the Council acted to reduce property values because of curable functional obsolescence related to the on-site utility problems. Councilmember Blesener stated that at the last Council meeting one thing that came quickly before Council was the reduction in valuations and the other was the petition for utilities. She stated that she supported the reduction after new language was added to the resolution, but that after talking to the neighbors, she feels Council has done them a real disservice. She stated that if the City reduces the property values because of the utility problems and then the values increase because of the utilities, it would be cash out of the pockets of the property owners. She stated that many of the residents expect to be paying far less than $15,000 for the public improvements, and if they now have a property A Page No. 2785 April 3, 1990 value reduction of $5,000 to $10,000, they will be paying that plus the value of the increase. If they are willing to pay the amount the improvements increase their property values, and the City has decreased their values by $15,000 now, property values will increase by that $15,000 plus the difference in the original value. Attorney Hart stated that the property valuation reductions is a tax issue and is entirely irrelevant when it comes to the assessment issue. The valuation for tax purposes is nothing more than that. With respect to the assessment issue, value is based on fair market value at the time the utilities are installed, and the fair market value would be determined by an independent appraiser. The City will have the burden of establishing benefit if there is an assessment roll, and will have to establish value prior to the improvement and after the improvement, which would have to be done by a professional appraiser. He also pointed out that fair market value is really what a willing buyer will pay a willing seller - the County's market value is merely a basis for taxes. Councilmember Cummins stated that if the City uses TIF, appraisals should be done before installation of improvements so that there is a baseline valuation. Attorney Hart agreed, stating that appraisals could be done on all or a few of the homes to provide a market sampling. He stated that the test is the value immediately before and immediately after public improvement installation. Councilmember Cummins was concerned that the petition was based on -a cap of $15,000 while all indications are that the cost will be $20,000 to $25,000 per lot. Councilmember Blesener stated that it seems to her that Council may well need to get an appraisal on all of the properties before any improvement is made. She asked why this has not already been done since the utility issue has been discussed for many years. She also stated that she has a call from someone in the neighborhood who had talked to Jeff Hamiel and that Mr. Hamiel had stated that if improvements are installed in the neighborhood the MAC buyout will be dead. r Page No. 2786 April 3, 1990 Administrator Lawell stated that when the Assessors were at the Board of Review, they knew very well that there was a discussion of utilities going on. The curable functional obsolescence ties directly to sewer and water in the area. The reduction in values is temporary and the County intends to look at the neighborhood from time to time when the problem is resolved the values will change. He further stated that the only reason the area is under consideration for MAC buyout is airplane noise, not utilities or other factors, and unless the noise status changes, the buyout status should not be affected. Councilmember Anderson asked Mr. Hiner what his understanding is with respect to buyout - did he expect to be bought out in five years, as an example. He pointed out that Mr. Hiner's home is new and that his on-site 'utility systems probably function well, unlike many of the other private systems in the area. Mr. Hiner responded that he does not anticipate buyout in five years. Councilmember Anderson stated that the people in the audience for the issue are not present because they are interested in paying more taxes. He felt that the interest is to get the values back up so that they will not have to:paytheir fair share of sewer and water costs. ;He,further stated that when he first became a member of the Council Mr. Hiner was much against buying out the homes. He felt that'Council has tried to be compassionate and is trying to do what makes sense. He asked that Mr. Hiner give Council credit for trying to do what,is best for the bulk of the Furlong area residents. Mr. Hiner stated that continued buyout by the " City is fine, and that the City should buy out the six or so homes that have the worst problems but that people should receive appraised prices and relocation costs. Mayor Mertensotto informed Mr. Hiner that if he wishes to have his"valuation7and taxes raised, he should prepare a petition and return it to"the Mayor who would personally see that it gets to the County Board of Review.'' existing house which was constructed prior to Zoning Ordinance adoption. Councilmember Cummins moved to waive the public hearing requirement and to approve a minor conditional use permit for a five foot high cedar fence along the south property line at 1480 Cherry Hill Road and a nineteen foot side yard setback variance to bring the existing house into conformance with the Zoning Ordinance. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 CASE NO. 90-16, Mrs. Mary Bakewell was present to request BAKEWELL approval of an 88.5 foot sign size variance to allow installation of a name plate sign on the north wall of the Henry Sibley High School, above the main entrance. Mrs. Bakewell showed Page No. 2787 .- ` April 3, 1990 `�ttk.- Councilmember Anderson pointed t that the Furlong area is a neighborhood here it is very difficult to sell homes d that apparently many people would ike to sell. He felt that it is clear that i they have septic systems that do not work , the property values will be greatly enhanced by installation of sewer and water. Councilmember Blesener responded that the City does not have appraised values and does not even know how many residences have problems. She felt that the City should find out how many have problems and get appraisals and then proceed with a City buyout program. Councilmember Anderson stated that if the City buys five or six more homes nothing will have been gained. He asked what kind of a City this A Page No. 2789- April 789April 3, 1990 the Council photos of the proposed location of the sign. Councilmember Cummins moved approval of an 88.5 foot sign size variance to allow installation of a 100.5 square foot name plate sign on the north side of the Henry Sibley High School as proposed. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 CASE NO. 90-15, A representative of Mr. James Neuharth was NEUHARTH present to request approval of a wetlands permit to allow construction of a deck and four season porch addition at 2458 Pond Circle East within 88 feet of a wetlands area. He stated that the home was designed to have a structure attached to the rear and that the wetlands permit need was possibly overlooked when the house was built. Councilmember Anderson asked why the issue did not come up when the building permit was requested, since it is very clear when the home was built (sliding doors off the rear of the house) that there would be future building in the wetlands -area. Public Works Director Danielson responded that when the home was constructed, the contractor acknowledged that a number of things can be built in back yards and he did not want to anticipate what a homeowner might want to construct in the future. He therefore made building permit application for what was being constructed at that time. Councilmember Cummins felt that the City should be certain that there will be enough room to add a customary porch or deck without infringing on the wetlands. He felt that the City should require that houses adjacent to wetlands be at least 110 feet from the wetlands. Mr. Danielson responded that the action required is not a variance, but rather a wetlands permit, which gives the City control over the wetlands area. Mayor Mertensotto agreed with Councilmember Cummins and pointed out that the homeowner has been put in the position of having to process Page No. 2790 .. April 3, 1990 a wetlands permit after the house was constructed. Councilmember Hartmann stated that if there is an indication on the.plans that there will possibly be a future deck or porch which would require a wetlands permit, the wetlands permit should be pursued at the time of original building permit issuance. City Attorney Hart stated that it is a matter of disclaimer, but that in his opinion, the reason for the ordinance is that wetlands are very sensitive and that at the time of building permit issuance the City should know all wetlands specific date on what will be built. Councilmember Cummins stated that in this instance, the house should have been built 110 feet from the wetlands, to anticipate future construction, but that the Council is not talking about pre -approving future construction. After discussion, Councilmember Cummins moved to waive the public hearing and approve a wetlands permit to allow construction of a deck and four season porch addition to 2458 Pond Circle East, 88 feet from the wetlands area. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 CASE NO. 90-17, Mr. Flavio Mangini was present to request MANGINI approval of a wetlands permit to allow construction of a home at 1867 Warrior Drive (Lot 3, Block 1, The Ponds of Mendota Heights) within 80 feet of a wetlands. Mr. Mangini explained that there is a utility easement across the front of the lot which restricts moving the house closer to the front lot. Councilmember Blesener moved to waive the public hearing and approve a wetlands permit to allow construction of a home within 80 feet of a wetlands, at 1867 Warrior Drive. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 SIGN PERMIT, DAKOTA . Councilmember Blesener moved approval of Page No. 2791 April 3, 1990 COUNTY STATE BANK the issuance of a sign permit for a 22.5 square foot sign on the west end of the Dakota County State Bank building, 750 South Plaza Drive. Councilmember Hartmann seconded the motion. Ayes: 5 Nays: 0 COMMUNITY EDUCATION Council acknowledged a memo from Administra- ADVISORY COUNCIL tive Assistant Batchelder regarding appointment to the School District's Community Education Advisory Council. Councilmember Blesener informed Council that Claudia Assell has also expressed interest in appointment to the advisory council, and recommended that both Ms. Assell and Assistant Batchelder be appointed. She stated that she has spoken the representatives of the School District and that they have indicated a desire for appointment of both of the individuals. After brief discussion, Councilmember Blesener moved that Claudia Assell and Kevin Batchelder be appointed to serve on the Community Education Advisory Council. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 SIBLEY PARK COMFORT Council acknowledged a memo from the City STATION Administrator regarding the Sibley Park Comfort Station plans and a comparisons of costs and construction details for park shelter structures constructed in Eagan. After discussion, Councilmember Blesener moved to approve the comfort station design and to authorize staff to advertise for bids to be received on July 9th.. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 AIR NOISE WORKSHOP Council acknowledged a memo from the City . Administrator regarding the scheduling of an air noise workshop. Councilmember Blesener moved that Council conduct a work session for air noise brainstorming on Tuesday, June lith at 8:00 P.M. Councilmember Cummins seconded the motion. Ayes: 5 Page No. 2792 April 3, 1990 C~ Nays: 0 COUNCIL COMMENTS Councilmember Hartmann informed staff of a complaint he has received from William Treuter, 564 Hiawatha, about a neighbor mowing his lawn continuously, to as late as 10:00 p.m. He asked whether there are any restrictions on noise associated with lawn mowing. Administrator Lawell responded that staff will look into the matter and report back. CITY HALL PARKING Councilmember Anderson raised the issue of parking problems at City Hall relating to use of the ballfield. He felt that people are discouraged from coming to Council meetings because there is no parking available when a ball game is going on. He stated that it bothers him that people wishing to attend and contribute to Council meetings and who are taking an interest in City government have no place to park. He suggested that Council give thought to not scheduling the parking area for softball use on the nights of Council meetings. Administrator Lawell responded that staff will look at what the softball schedule is. Mayor Mertensotto suggested that Victoria can be used for ball game parking. The Council agreed that people attending or participating in ball games should park along Victoria on the evenings when Council and Planning Commission meetings are conducted. Councilmember Blesener stated that it may not be possible for this year to schedule ball games to end by 7:00 p.m., but that this should be required in coming years. COUNCIL COMMENTS Councilmember Cummins encouraged staff to put all non -controversial planning cases on the consent calendar on future agendas. Mayor Mertensotto asked Administrator Lawell to contact the Dakota County Assessor to find out what procedure Furlong residents must follow to increase their property valuations. ADJOURN There being no further business to come before the Council, Councilmember Hartmann moved that Page No. 2793 April 3, 1990 the meeting be adjourned to 8:00 P.M. on June 11th. Councilmember Blesener seconded the motion. Ayes: 5 Nays: 0 TIME OF ADJOURNMENT: 9:13 o'clock P.M. Kathleen M. Swanson •City Clerk ATTEST: Charles E. Mertensotto Mayor LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL JUNE 5, 1990 Asphalt Licenses Ace Blacktop, Inc. Pioneer Blacktop, Inc. Gas Piping Licenses Five'Star Plumbing, Inc. Wm. F. Ridley Plumbing & Heating General Contractors Licenses B & B Builders Decks, Etc. Falcon Fire Protection, Inc. Fenc-Co, Inc. Gilbert Mechanical John Beissel, Inc. Lecy Construction, Inc. Liberty Construction, Inc. Mankato Plmb. & Htg., Inc. Modern'Design Fencing & Manuf., Inc. Nedegaard Construction Co., Inc. North American Framing, Inc. North Pine Aggregate, Inc. T.M. Kearney Construction, Inc. Excavating Licenses Metro Contracting, Inc. Murr Plumbing, Inc. Concrete Licenses Grand Construction Co. Neisen Concrete Co. Page No. 2781 April 3, 1990 CITY OF MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Adjourned Meeting Held Tuesday, June 5, 1990 Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:00 o'clock P.M. at City Hall, 1101 Victoria Curve, Mendota Heights, Minnesota. Mayor Mertensotto called the meeting to order at 7:00 o'clock P.M. The following members were present: Mayor Mertensotto, Councilmembers Cummins and Hartmann. SOLID WASTE Dakota County Commissioner Don Chapdelaine, County Administrator Lyle Wray, and other County representatives were present to give the Council an update on solid waste activities currently under way in Dakota County. They informed the Council on such activities and issues as the County incinerator, household recycling and yard waste composting efforts. They then answered questions from the Council. With respect to the incinerator issue, Commissioner Chapdelaine informed the Council that the County has completed a health risk analysis based on a 70 year exposure even though the County has a 20 year contract for the facility. As the result of the analysis, the County believes it to be safe for people living nearby. He also discussed what will be done with ash residue. Additionally, he informed the Council that the Metropolitan Council will act on the matter on June 14th, that the Council will make a site selection on June 19th, and that following a permit request to the PCA there will be a 60 day period for public response with respect to permit issuance. Councilmembers Blesener and Anderson arrived at 7:20 P.M. ADJOURN There being no further business to come before the Council, the Council adjourned to the regularly scheduled meeting. TIME OF ADJOURNMENT: 7:30 o'clock P.M. Kathleen M. Swanson ATTEST: City Clerk Charles E. Mertensotto Mayor CITY OF MENDOTA HEIGHTS DAKOTA COUNTY PARKS AND RECREATION COMMISSION MINUTES MAY 8, 1990 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday May 8, 1990 in the City Hall Conference Room, 1101 Victoria Curve. Chairperson Huber called the meeting to order at 7:10 o'clock p.m. The following members were present: Damberg, Huber, Hunter, Lundeen, and Kleinglass. Katz and Spicer were excused. Councilmember Blesener was present. Staff members present were Parks Project Manager Guy Kullander and Administrative Assistant Batchelder. Guests included Ed Kodet, Dean Verdoes and Barry Warner. APPROVAL OF MINUTES Commissioner Damberg moved approval of the April 11, 1990 and May 1, 1990 Parks and Recreation minutes. Chairperson Huber seconded. AYES: 5 NAYS: 0 Commissioner Damberg reported that she had noticed quite a bit of activity on the new play equipment that had been installed in some of the parks. Parks Project Manager Guy Kullander stated that there is a lot of child activity on the new equipment, and that the structures are finished with the exception of the scoopers which are on backorder. SIBLEY COMFORT STATION Ed Kodet, of Kodet Architecture, submitted his presentation of the building design for the comfort station at Sibley Park. He discussed the overhang area and the two options, one of 10' and one of 201. He stated the concessions area would be pointed towards the baseball field. The 20' by 20' patio along the east edge was eliminated. He stated that the design showed individual restrooms that are handicapped accessible. Chair Huber explained that the patio and the overhang were reduced because of budget constraints. Mr. Kodet explained that this is a very small project for most contractors and that the estimated 23% overhead is very high. Mr. Kodet distributed cost estimates. He stated that he erred on the high side for overhead. He stated that a brick exterior as an add on would be an extra $4,400*on top of the $49,703 cost estimate. He stated that it was his opinion that the brick is worth the extra cost for the quality obtained. He stated that wood would be less costly than concrete block but that possible vandalism and maintenance would make it more costly in the long run. Chair Huber stated that nicer buildings are treated with more respect and that he felt brick would tie in better with a class facility and that the brick should be included in the bid as an alternate. Mr. Kodet showed and discussed the drawings of the design plan. He stated that building has a concession area with a hand sink, a 10' patio with an overhang, a mechanical room with a service sink, irrigation controls, electrical outlets, two restrooms, an eight foot ceiling and a concrete foundation. He explained the surface material as being concrete rock face with a protective surfacing. Councilmember Blesener queried about the size of the overhang around the building. Mr. Kodet stated that it was 5' on perimeter as a rain shelter. The Commission discussed the overhang, the storage area and shelving inside, the oversized door to the storage area, the floor materials (epoxy painted floor vs. ceramic tile), the handsink in the concession area. The Commission discussed the intended use of the concession area, as a vending area or food preparation area that would require higher food and health code requirements. The Commission discussed the design of the concession area and the stainless steel countertop. They concurred on a ceramic floor, a hand sink, a stainless steel countertop and that it would be vending use only. The Commission discussed the storage area and the possibility of having an indent into the storage area to provide space for a pop vending machine outside. The Commission discussed the storage needs of Mend -Eagan, the school district and the City. The Commission discussed the design of the restroom area. Parks Project Manager Guy Kullander discussed the construction timelines and the coordination with the Sibley Park construction. He also stated that the bidding can include options and decisions can be made at the time regarding upgrades -or cost cuts. He stated that a July 1 construction date would allow the building to be in before the seeding needs to be done for Sibley Park. Councilmember Blesener suggested that an enlarged canopy be included as a second alternate in the bid. Commissioner Lundeen moved that the Parks and Recreation Commission recommend that City Council approve the final plans and specifications and that the City Council ordered that bids be advertised. Commissioner Kleinglass seconded the motion. AYES: 5 NAYS: 0 SIBLEY PARK Barry Warner, of Barton-Aschman, presented the final plans and specifications for Sibley Park based on the directives of the Park and Recreation Commission, School District 197 and city staff. He stated that plans were considered a 1190%" plan package and were ready for bidding. He stated that if approval were obtained that the plans could move forward for City Council approval in time to construct and seed the project by September 1, 1990. Mr. Warner explained the detailed plans package. He discussed the existing conditions, the removals plan, the construction details, and the layout and dimension plans. He gave the Commission a brief overview of the elements in the plan that have changed since the preliminary plans were presented to the Park and Recreation Commission, the School Board and the City Council. Mr. Warner presented the ballfield layout and dimensions, the grading, drainage and utility plans, the irrigation panels, the construction details, the landscape plans, the bituminous surfaces plan, the "furniture", the play structure, the bleachers, the capping of wells and the removal of existing trees. The Commission discussed the design as it relates to intended uses. Mr. Warner and Mr. Verdoes discussed the School District's concerns with the design. The soils and irrigation needs were discussed. Commissioner Kleinglass moved that the Parks and Recreation Commission recommend that City Council approve the final plans and specifications for the Sibley Park and advertise for bids. Commissioner Hunter seconded. AYES: 5 NAYS: 0 VERBAL UPDATES MENDAKOTA PARK ADJOURN Parks Project Manager Guy Kullander provided an update on the construction progress of the Trails and Park improvements. Parks Project Manager Guy Kullander stated that $53,000 is included in the parks referendum for construction of the neighborhood amenities in the park dedicated at the Mendakota site. He stated this was a seperate project from the on-going attempts to purchase an active ballfield site there. He stated that the neighborhood park could be constructed and the ballfield could be done at a later date depending on if the City was successful in obtaining the Mendakota site. He also stated that it could be put off and constructed in concert with any larger ballfield site. He stated the only difference would be the grading costs. Kullander stated that he had been approached by a Mendakota resident about the play structure for the children in the neighborhood. It was the Commissions opinion that the construction of the neighborhood park should be put on hold until the ballfield acquisition question is answered. There being no further business, the meeting was adjourned at 9:30 o'clock p.m. Respectfully submitted, Kevin Batchelder Administrative Assist J CITY OF MENDOTA HEIGHTS DAKOTA COUNTY PARKS AND RECREATION COMMISSION MINUTES JUNE 12, 1990 The regular meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday June 12, 1990 in the City Hall Conference Room, 1101 Victoria Curve. Chairperson Huber called the meeting to order at 7:10 o'clock p.m. The following members were present: Huber, Hunter, Katz, and Spicer. Lundeen, Damberg and Kleinglass were excused. Staff members present were Parks Project Manager Guy Kullander and Administrative Assistant Batchelder. APPROVAL OF MINUTES Commissioner Spicer moved approval of the May 8, 1990 Parks and Recreation minutes. Commissioner Hunter seconded. AYES: 4 NAYS: 0 VICTORIA ROAD TRAIL TRAIL SYSTEM LINKS AND PRIORITIES Administrative Assistant Batchelder stated that this item was an add-on to the agenda because the City had received a petition from residents requesting that the Victoria Road trail section be eliminated from the City's trail system. Batchelder stated that this item would appear on the City Council agenda at their June 19, 1990 meeting as requested by the residents. Batchelder stated that scheduled construction for the Victoria Road trail has been halted to afford the residents their chance to discuss the elimination of this section of trail. Batchelder stated that the Parks and Recreation Commission should acknowledge the petition and discuss the priority of the Victoria Road trail section and its -function as a part of the overall trail system. Chairperson Huber stated that he felt this to be an integral link to the overall trail system providing a loop for all the residents north of Hwy. 110 and west of I -35E. Huber stated that this issue had been discussed on numerous occasions at the Citizens Park Review Committee, public open houses and Parks and Recreation Commission meetings. Commissioner Spicer stated that this was a vital link in the trail system. Commissioner Katz stated that she had noticed many walkers along this section of road. 1 .] Commissioner Spicer moved that City Council be informed that the Victoria Road trail section is an integral piece of the City's trail system and that it be recommended that this trail section proceed as planned. Commissioner Katz seconded the motion. AYES: 4 NAYS: 0 HAGSTROM-RING PARK DEDICATION Administrative Assistant Batchelder stated that the Hagstrom-King family, for whom the park dedicated by Centex along Mendota Heights Road is named after, is having a family reunion over the Fourth of July and would welcome some recognition or dedication by the City at that time in recognition of these lifelong Mendota Heights residents. The Parks and Recreation Commission discussed the availability of city officials on a holiday and decided it might be more appropriate to inform the local papers about a photo opportunity for the family and the new park. Parks Project Manager Kullander stated that the new sign would be in place at that time, but that not all the improvements would be completed, especially the seeding of the graded fields. Chairperson Huber offered his services for a dedication ceremony if the schedule works out. KENSINGTON PARK Administrative Assistant Batchelder stated that Planning Commissioner Tilsen, at, a developers meeting, had requested that the Parks and Recreation Commission consider a few items as regards the park dedication and planning issues for the proposed Kensington development in the City's Southeast Area. Batchelder stated the items were, one, that the Parks Commission consider the intended uses around Owens Pond and whether the dead trees that exist there would conflict with the intended park uses. Batchelder stated that Commissioner Tilsen was interested in determining if the developer should remove those trees before the Park dedication is accepted. Chairperson John Huber stated that it has always been the Parks and Recreation Commission's intent that the area around Owens Pond would be for a trail, with the possibility of clearing a few small picnic areas. He stated the intent would be one of passive open space and trail use that would preserve this area as natural. Commissioner Katz agreed, stating that this should remain an open and natural scenic area. Kullander stated that the dead trees exist from when MnDOT built I-494 and diverted runoff into Owens Pond thereby raising the level of the water and killing some trees. He stated the dead trees exist only around the edge of the pond or in the water. Kullander stated that the removal of the trees would have to be done in the winter when the ground is frozen and that the heavy equipment necessary to do the job might scar the surrounding area. Chairperson Huber stated that the removal of trees was not necessary and that the area around Owens Pond should be left in its natural state for the purpose of passive open space with a trail. The Commission concurred. Administrative Assistant Batchelder stated that Commissioner Tilsen's second concern was a public safety consideration of having on line parks existing around an area where there would be long term construction. Batchelder stated that Tilsen was concerned about keeping the park areas, where children would be playing, seperate from on-going, adjacent construction. Batchelder stated that Tilsen's third concern was that the Planning Commission has not received staging plans for the construction and that the Parks and Recreation Commission should be aware that, if this project is approved, construction could last 5-8 years and they should consider any possible negative impacts due to this staging. Commissioner Hunter stated that he had no problems with the developer using construction or safety fencing to seperate active park areas from on-going construction. The Commission concurred. Kullander stated that this could be handled in the developer's agreement or as a condition placed upon any approvals. VERBAL UPDATES Parks Project Manager Kullander provided updates on the construction of park improvements and trails. He stated that Ivy Hills Park improvements and play equipment was behind schedule because of all the recent rains. He stated the scoopers and edging need to be done in Ivy Hills Park. Kullander stated that we need some dry weather to finish this -1� years park improvements and trail increments. CITY OF MENDOTA HEIGHTS TREASURER'S REPORT, MAY, 1990 BALANCE COLLATERAL DAKOTA COUNTY STATE BANK Checking Account 5% $ 7,524.28 Savings Account 5 1/2 501.84 C.D. Rep 6.6% 55,000.00 63,026.12 Collateral - Bonds 646,000.00 Gov't. Guar. 100,000.00 $746,000.00 CHEROKEE STATE BANK C.D. due 9/4/90 350,000.00 @ 7.95% Savings Cert. 8/28/90 13,952.59 @ 7.5% 363,952.59 Collateral - Bonds 600,000.00 Gov't. Guar. 100,000.00 $700,000.00 U.S. Treasurey 8 5/8% 5-15-93 Notes 498,671.88 $500,000 yield 8.728% Value 5.31.90 (est.) U.S. Treasurey Money Mkt 1,601,328.12 (1,961,000.00) Gov't., Securities Fund 1,200,000.00 (1,750,000.00) TOTAL FUNDS AVAILABLE: $3,726,978.71 Funds Available 12/31/89 6,026,184.56 5/30/89 3,896,399.00 Rates Money Market May 31 Bank 6.60% Fid 7.85% LES:kkb 6-6-90 MENDOTA HEIGHTS FIRE DEPARTMENT MAY 1989 MONTHLY REPORT FIRE CALLS NO. 90075 90097 NUMBER OF CALLS: 23 RE ALARMS DISPATCHED: NUMBER STRUCTURE - CONTENTS MISC. TOTALS TO DATE ACTUAL FIRES TO DATE MENDOTA HEIGHTS 21 Structure - MH Commercial MENDOTA 1 $0 Structure - MH Residential 1 ' $150 $150 Structure - Contract Areas 1 $2 000 $200 $2,200 Vehicle - MH 1 23 $1,700 Vehicle - Contract Areas $2,000 Grass/Brush/No Value MH 2 Grass/Brush/No Value Contract 1 TOTAL MONTHLY FIRE LOSSES MEDICAL Assist 6 $2,000 $200 $150 Extrication FIRE LOSS TOTALS MENDOTA HEIGHTS HAZARDOUS SITUATION Spills/Leaks Arcing/Shorting 1 ALL FIRES, ALL AREAS (MONTH) $2,350 $6,050 Chemical Power Line Down MEND. HTS. ONLY STRUCT/CONTENTS $0 FALSE ALARM Residential Malfunction 3 MEND. HTS. ONLY MISCELLANEOUS $1,850 Commercial Malfunction Unintentional - Commercial 3 MEND. HTS. TOTAL LOSS TO DATE $1,850 Unintentional - Residential 2 BILLING FOR SERVICES Criminal GOOD INTENT Smoke Scare AGENCY THIS MONTH TO DATE Steam Mistaken for Smoke r 7 Other 2 MN/DOT $0 .UTUAL AID MILW. RR $0 TOTAL CALLS 497 23 LOCATION OF FIRE ALARMS: TO DATE MENDOTA HEIGHTS 21 76 MENDOTA 1 6 SUNFISH LAKE SPECIAL ACTIVITY 6 LILYDALE 1 7 OTHER FIRE MARSHAL 2 TOTAL 23 97 WORK PERFORMED HOURS TO DATE FIRE CALLS 497 1987 MEETINGS 75 311.5 DRILLS 69.5 357 WEEKLY CLEAN-UP 126 462 SPECIAL ACTIVITY 99 195 ADMINISTATIVE 115 703 FIRE MARSHAL 83 370.5 TOTALS 1064.5 4386 5 CNR RR $4,223 OTHERS. $0 TOTALS: $0 $4,223 FIRE MARSHAL'S TIME FOR MONTH 0 12 INSPECTIONS 3 105 LAST YEAR 930 382 573.5 322 3115.5 [T'M*11:.1 .e:,� RE -INSPECTION MEETINGS ADMINISTRATION SPECIAL PROJECTS TOTAL 38.5 2.5 8 34 83 SEE OTHER SIDE FOR SYNOPSIS ✓ Y CITY OF MENDOTA HEIGHTS MEMO June 12, 1990 TO: Mayor, City Council and City Administrator FROM: James E. Daniel Public Works Die or SUBJECT: Marie Avenue - S.A. Variance Bike Trails Job No. 8920B Improvement No. 89, Project No. 6B DISCUSSION• In order to receive M.S.A. funding for trail construction along Marie Avenue east of Dodd Road, the City had to be granted a variance for two substandard vertical curves. Mn/DOT has granted that variance subject to two conditions. 1. That Mendota Heights adopt a resolution holding the State harmless in the event of any claims arising out of this substandard condition. 2. That we sign those curves for 25mph. RECOMMENDATION• Staff recommends that the City comply with the State's two condi- tions for granting the variance. ACTION REQUIRED: If Council desires to implement the staff recommendation they should pass a motion adopting Resolution No. 90- , RESOLUTION HOLD- ING THE STATE OF MINNESOTA HARMLESS FOR GRANTING THE CITY OF MENDOTA HEIGHTS A VARIANCE and authorizing the placement of 25mph advisory signs on the "Caution Dangerous Intersection" signs. JED:dfw CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 90 - RESOLUTION HOLDING THE STATE OF MINNESOTA HARMLESS FOR GRANTING THE CITY OF MENDOTA HEIGHTS A VARIANCE WHEREAS, the City of Mendota Heights has applied for a variance from State Aid Rules 14, MCAR 8820.9912, 8820.2800; and WHEREAS, the Commissioner of the Minnesota Department of Trans- portation has granted subject variance conditional upon receipt of a resolution from the City that holds the State of Minnesota harmless for such action. NOW THEREFORE, BE IT RESOLVED that the City of Mendota Heights indemnifies, saves, and holds harmless the State of Minnesota and all its agents and employees of and from any and all claims, demands, Actions or causes of action of any nature or character arising out of or by reason of, in any manner, the reconstruction of Municipal State Aid Street 101 (Marie Avenue) between Dodd Road and Delaware Avenue in any other manner than as in accordance with Minnesota Rules 8820.9912 and 8820.2800 and further agrees to defend at our sole cost and ex- pense any action or proceeding commenced for the purpose of asserting any claim of whatsoever character arising as a result of the granting of this variance. Adopted by the City Council of the City of Mendota Heights this 19th day of June, 1990. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk CITY OF MENDOTA HEIGHTS MEMO June 13, 1990 TO: Mayor, City Council and City Adminisi� FROM: James E. Danie Public Works or SUBJECT: Sewers, Water, Streets Alice Lane Job No. 8911 Improvement No. 89, Project No. 3 DISCUSSION• Moser Construction Company has satisfactorily completed the above project. Now that the project is complete the assessment rolls need to be prepared. RECOMMENDATION• Staff recommends that Council accept the project, authorize final payment to Moser Construction Company, and order the preparation of the assessment for the above project. ACTION REQUIRED: If Council wishes to implement the staff recommendation they should pass a motion adopting Resolution No. 90- , RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 89, PROJECT NO. 3 and Resolution No. 90- , RESOLUTION ORDERING THE PREPARATION OF ASSESSMENT ROLL FOR ALICE LANE SUBDIVISION (IMPROVEMENT NO. 89, PROJECT NO. 3). JED : dfw G City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 90 - RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 88, PROJECT NO. 4 WHEREAS, pursuant to a written contract signed with the City of Mendo- ta Heights on April 7, 1989, F.F. Jedlicki, Inc. of Eden Prairie, Minnesota, has satisfactorily completed the improvement of sanitary sewer extension, storm sewer extension, watermain extension, street, curb and gutter improvements to serve the area known as the Val's Addition (Improvement No. 88, Project No. 4) in accordance with such contract. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the work completed under said,contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby dir- ected to issue a proper order for the final payment on such contract in the amount of $7,434.40, taking the contractor's receipt in full. Adopted by the City Council of the City of Mendota Heights this 19th day of June, 1990. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk CITY OF MENDOTA HEIGHTS MEMO " June 13, 1990 TO: Mayor, City Council and City Administrator FROM: James E. Danielson Public Works Direc SUBJECT: Sewers, Water, Streets Val's Addition Job No. 8815 Improvement No. 88, Project No. 4 DISCUSSION: F.F. Jedlicki, Inc. has satisfactorily completed the above project. RECOMMENDATION• Staff recommends that Council accept the project, authorize final payment to F.F. Jedlicki, Inc. ACTION REQUIRED: If Council wishes to implement the staff recommendation they should pass a motion adopting Resolution No. 90- , RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 88, PROJECT NO. 4. JED:dfw 82 Z -- CITY OF MENDOTA HEIGHTS MEMO June 13, 1990 TO: Mayor, City Council and City Administrator FROM: James E. Danielso Public Works Direct SUBJECT: Sewers, Water, S reets North Ivy Hills 2nd Addition Job No. 8220 Improvement No. 88, Project No. 6 DISCUSSION: Ro-So Contracting, Inc. has satisfactorily completed the above project. Now that the project is complete the assessment rolls need to be prepared. RECOMMENDATION• Staff recommends that Council accept the project, authorize final payment to Ro-So Contracting, Inc. and order the preparation of the assessment for the above project. ACTION REQUIRED: If Council wishes to implement the staff recommendation they should pass a motion adopting Resolution No. 90- , RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 88, PROJECT NO. 6 and Resolution No. 907 , RESOLUTION ORDERING THE PREPARATION OF ASSESSMENT ROLL FOR NORTH IVY HILLS 2ND ADDITION (IMPROVEMENT NO. 88, PROJECT NO. 6). JED:dfw City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 90 - RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 88, PROJECT NO. 6 WHEREAS, pursuant to a written contract signed with the City of Mendo- ta Heights on June 30, 1989, Ro-So Contracting, Inc. of Centerville, Minnesota, has satisfactorily completed the improvement of sanitary sewer extension, storm sewer extension, watermain extension, street, curb and gutter improvements to serve the area known as the North Ivy Hills 2nd Addition (Improvement No. 88, Project No. 6) in accordance with such contract. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby dir- ected to issue a proper order for the final payment on such contract in the amount of $7,594.58, taking the contractor's receipt in full. Adopted by the City Council of the City of Mendota Heights this 19th day of June, 1990. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 90 - RESOLUTION ORDERING THE PREPARATION OF ASSESSMENT ROLL FOR NORTH IVY HILLS 2ND ADDITION (IMPROVEMENT NO. 88, PROJECT NO. 6) WHEREAS, contracts have heretofore been let for the construction of the following described improvement: The construction of sanitary sewer, storm sewer, water, street, curb and gutter improvements to serve North Ivy Hills 2nd Addi- tion and adjacent areas (which improvements have heretofore been known and designated as Improvement No. 88, Project No. 6). and WHEREAS, the construction of said improvements have been substantially completed. NOT THEREFORE, IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights as follows: 1. That the total cost of the above described improvements shall be assessed against all properties benefited by said improvements. 2. That the City Clerk with the aid and assistance of the City Engineer be and is hereby authorized and directed to prepare the separate assessment roll for the above described im- provements showing the proper amount to be assessed against each of the lots, pieces or parcels of land benefited by said improvements. Adopted by the City Council of the City of Mendota Heights this 19th day of June, 1990. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk CITY OF MENDOTA HEIGHTS MEMO June 13, 1990 TO: Mayor, City Council, City Administrator FROM: Klayton H. Eckles Civil Engineer SUBJECT: Ruby Drive Outfall Project Job 8914 Improvement No.89, Project No.5 DISCUSSION The Ruby Drive Outfall project has been satisfactorily completed. The Contractor, D.H. Blattner, is awaiting final payment. Due to a variety of reasons this project overran the Contract amount by $20,000. The original contract amount was $97,935, and the final payment is for $118,802.45. Underestimation of the unit quantities, bad weather, carry- over of the project into 1990, and the necessity of a change order all contributed to the cost overrun. Funding for this project was to be out of the contingency for the Ivy Fall Creek improvement project. Most of the overage will be apportioned to West St. Paul, however approximately $2,800 is the responsibility of Mendota Heights. Council approved a contribution of $12,100 for this project. Our share of the construction cost is $12,316. In addition to the construction costs our share of the engineering costs (10.37%) will be approximately $2,600. Staff seeks Council's approval of the Change Order, acceptance of the project, and authorization to contribute our share of the final costs. The overrun is unfortunate. But the work has been completed, the extra work was necessary to make the project work, and by Watershed Management Organization rules we are still responsible for our fair share. RECOMMENDATION Staff recommends Council accept the change order, agree to the increase share, and authorize final payment Inc. ACTION REQUIRED project, approve the in the Mendota Heights to D.H. Blattner and Sons, If Council wishes to implement the staff recommendation they should pass a motion to: 0111 - C.g�i7Lwca� Z�b ,�a�v=r• � Z b o 0 � Z$\b 1) Approve the Change Order 2) Agree to share in the final project cost at the established ratios 3) Adopt Resolution No. 90- , RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 89, PROJECT NO. 5. City of Mendota Heights Dakota County, Minnesota RESOLUTION NO. 90 - RESOLUTION ACCEPTING WORK AND APPROVING FINAL PAYMENT FOR IMPROVEMENT NO. 89, PROJECT NO. 5 WHEREAS, pursuant to a written contract signed with the City of Mendo- ta Heights on October 24, 1989, D.H. Blattner and Sons, Inc. of Avon, Minnesota, has satisfactorily completed the Ruby Drive Outfall Project (Improvement No. 89, Project No. 4) in accordance with such contract. NOW THEREFORE IT IS HEREBY RESOLVED by the City Council of the City of Mendota Heights that the work completed under said contract is hereby accepted and approved; and BE IT FURTHER RESOLVED that the Mayor and City Clerk are hereby dir- ected to issue a proper order for the final payment on such contract in the amount of $21,849.25, taking the contractor's receipt in full. Adopted by the City Council of the City of Mendota Heights this 19th day of June, 1990. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Charles E. Mertensotto, Mayor ATTEST: Kathleen M. Swanson, City Clerk RUBY DRIVE OUTFALL PROJECT MENDOTA HEIGHTS JOB NO. 8914 IMPROVEMENT NO. 89, PROJECT NO. 5 CHANGE ORDER NO. 1 1. Field Office The office space for the ENGINEER required in the Specifications, Section 1.3.2., is deleted. The ENGINEER shall be provided use of the telephone used by the CONTRACTOR. This change shall be made at no change in the Contract Price or Contract Time. 2. Outfall Alignment and Manhole Location The alignment of the outfall and the position of the manhole on the box culvert shall be as shown on Figures 1 and 2. This change shall be made at no change in the Contract Price. This change shall extend the Contract Time seven (7) days. 3. Manhole Steps The CONTRACTOR shall install steps, on the south side, through the manhole to the base of the box culvert. The steps shall be neoprene coated or approved equal. This change shall be made at no change in the Contract Price or Contract Time. 4. Galvanized Pipe The existing pipe material of the Somerset Country Club irrigation system was steel. At the request of the Country Club,. the pipe material for the relocated irrigation pipe was changed to galvanized steel pipe. The CONTRACTOR will be paid a lump sum of $416.02 for the change in 2319142/COI.TEC/JLJ 1 a material. This payment will constitute full compensation for the labor, equipment, and materials to substitute galvanized steel pipe for steel pipe. This change shall be made at no change in the Contract Time. 5. Safety Grate Retainers and Cable Clamps The CONTRACTOR shall install safety grate retainers on top of the apron end wall as shown in the attached copy of the revision to Plan View 4/3. The installation of the retainers shall meet the same requirements as the upper safety grate retainers. The CONTRACTOR shall install four cable clamps to attach the safety grates to each other, two cable clamps between each pair of grates. The CONTRACTOR will be paid a lump sum of $1,004.00 to furnish and install the additional retainers and cable clamps. This payment will constitute full compensation for the labor, equipment, and materials to furnish and install safety grate retainers and cable clamps. This change shall extend the Contract Time by one (1) day. 6. Sod The CONTRACTOR shall lay sod in the fairways in the areas disturbed by construction and at other locations as directed by the OWNER's Representative. The sod shall be a bluegrass mix grown on highland soils. Preparation of the soil and placement of the sod shall meet the requirements of MnDOT Specifications, Section 2575.3. The CONTRACTOR will be paid a unit price' of $2.01 per square yard to furnish and install sod. The unit price shall constitute full payment for all labor, equipment, and materials necessary to furnish and install sod, complete as specified. This change shall be made at no change in the Contract Time. Notwithstanding this change, the CONTRACTOR will restore turf outside the construction limits at no cost to OWNER, as provided in the Specifications, Section 8.4.1, consistent with the requirements of Section 1.1.6. 2319142/COI.TEC/JLJ 2 v- ;-"-, The measured payable quantity of sod placed was 427 square yards, for an increase of $858.'27 in the Contract Price. 7. Relocation of 10 -Inch Metal Pipe The CONTRACTOR shall cut off the metal pipe so that it discharges 2 inches to 12 inches inside the riprapped channel bottom. The pipe bend materials acquired for the adjustment of the pipe shall be the property of the OWNER. This change shall be made at a deduction of $182.50 from the Contract Price. This change shall be made at no change in the Contract Time. RECOMMENDED FOR APPROVAL: 4 AFA9 James R. Lang et Date Barr Engineering Co. APPROVED: D. Blattner & Sons, Inc. Date APPROVED: �� Mla4k C10 ity of Mendota eights Date 2319142/COI.TEC/JLJ 3 CITY OF MENDOTA HEIGHTS MEMO June 14, 1990 TO: Mayor, City Council and City Administrator FROM: Guy Kullander, Building Manager SUBJECT: Installation of Sidewalk on West Side of City Hall Building The exit door on the west end of the City Hall building has developed into the primary entrance/exit door used by staff for routine comings and goings during the day. This is resulting in a compaction of the soil and die -off of the grass areas between the building and the parking lot. It is the opinion of staff, that the best solution would be to install a concrete walk from this door to the front walk/parking lot. I have received two bids for the installation of a 3 foot wide by 38 foot long sidewalk. M.F. Fleischhacker, Inc. $480.00 Theisen -Fischer, Inc. 495.00 The 1990 Budget for building maintenance and improvements included $1000 for this sidewalk. ACTION REQUIRED If the Council desires to implement the staff recommendation, they should pass a motion authorizing a purchase order in the amount of $480.00 to M.F. Fleischhacker. GK: kb CITY OF MENDOTA HEIGHTS MEMO June 15, 1990 TO: Mayor, City Council and City Administrator FROM: Klayton H. Eckles Civil Engineer SUBJECT: Sewers, Water, Streets Bridgeview Shores 2nd Addition Job No. 9007 Improvement No. 90, Project No. 1 DISCUSSION: Attached is a copy of the Bridgeview Shores 2nd Addition final plat and the developer's agreement for Council approval. RECOMMENDATION• Staff recommends Council approve the final plat and developer's agreement. ACTION REQUIRED: If Council wishes to implement the staff recommendation they should pass a motion adopting Resolution No. 90- , RESOLUTION AP- PROVING FINAL PLAT FOR BRIDGEVIEW SHORES 2ND ADDITION and authorize the Mayor and City Administrator to execute the Developer's Agreement. KHE:dfw 6. Developer acknowledges that there will be park contribution due to the City as per Ordinance No. 301, Section 6 as amended by Resolution 80-16. That contribution, for Phase II, is to be $600.00 per lot 'or $13,800.00. The developer shall deposit $13,800.00 with the City at the time the Mayor signs the final plat. When each building permit is issued by the City to the builder on each platted lot, and the builder makes an additional payment to the City of $600.00 to be used as a park contribution, then $600.00 shall be refunded to the developer by the City. 7. The following lots have received wetlands permits according to development plan 7AA from the City and are approved for construction closer than the distance listed from the Minnesota Department of Natural Resources normal high water elevation: Lot 3, Blk. 1 - 65 feet Lot 4, Blk. 1 - 60 ft. Lot 7, Blk. 1 - 65 feet Lot 8, Blk. 1 - 85 ft. Lot 9, Blk. 1 - 70 feet Lot 11, Blk. 1 - 97 ft. Lot 12, Blk. 1 - 95 feet 8. The Developer will be responsible for repairing damage to sidewalks and other public utilities incurred as a result of building construction or private utility installation. 9. The Developer will install a bridge across the pond on Outlot A of Phase I Plat at no cost to the City. The bridge will be 10 feet wide and capable of carrying a pickup truck. 10. If and when there is an excessive buildup of mud or dirt on existing City streets as a result of grading or building operation, the Developer shall have the affected streets swept by mechanical means, at the direction of the City. 11. Developer acknowledges that he will have to comply with the City's noise ordinance requirements. 12. If at anytime the Developer is not in compliance with this agreement, the City reserves the right to correct the areas of non-compliance after giving the Developer 48 hours notice. All costs associated with making the corrections shall be charged to the Developer. CITY OF MENDOTA HEIGHTS Charles E. Mertensotto, Mayor M. Thomas Lawell, City Administrator DEVELOPER Marvin H. Anderson Construction Company ,By : Its: f = r 1 1 % `�` ap .`I � � • i ZN�J „gyp /. /C �` I�� t-ZYf 3_6► (i.NOM_ wroii M.S/ iZ---9LSay 'N•EE 9z19 .►os t� W N i \ `— L9 VEN.zi.ol.Eos_ %" Ii', Y. ----f''tof-_-------- _ _ - 1 « OL c -Irl w COo N J C .r e. . g \ $ella„ a Ips 1 1" m LLJ cr _ 1w- :'° oma y_ r---- 3 oox.'01.o 1 .ss,e i titi$I cocl- /�� I R l_- 0 Ino t R 1 l? us w •��„,,o€=__ $ sow V£N CIR= 1 I f;- I o PCNDN� too € -mea --Kut-- � IS •_- � �,pp,0E.50M _ o° � �� I %, v, -I-�- r --t0'!OS 'O�'+� II•GC'' 1 ` ` I "f iL ��� .r L;Yy _•ot E6211m�oESOM=-----_ 7-. I-� Ila In < \ _ `t' _--zL�s► o ; tis � t� 1 �_ !t�` ` At o -1 Q r - -br-dT I -Awa - - 1;2Z Of 0 'D N I I / Z K r • •ft 1 oeg°� I pg T2r,*T .� 0 , � '= ' � M .• W cu L'j 4ok I I I ^ I Is co A <r Y w It // .g p'S!•l, t` b �_1 L !E Lt.fi.t I I 1 a D i = k �// °•►0.243/! 1 •�� °p•slS.y __to ctt-1 _J L---�gLJ ■ ,;, `: !o s < a Y „ \ ..i ! I I •�0'EE.)f. !► LS3M A o I^ vv 1 W _ � a� � \ �! � �o '! If Es'�►T 3''s3;�-aa- _ „ �$i IJ: -- co a L I w .IJ Qpop e` ►• : 41 J+\�> o° /�': E�'Cs7�slgy,gM1 J.: o 00V I :� / 1 ; y; 3ra°°'ar�._��_�' ////•s io z� �"S\ \ N 1 � _ � Isca ;1 1 /I Osl`a�•'J lPj�r ��.�Y_-�n�ore zxa; :� ,a�id�l�.v� n^t: N• 3y I r Z O Joo I Y��' CIO fl fs 1 rl!'r,.,n.. ``�3•lf'�•81M�` lEqu ,'!' �`9a• I ,j Y�� &4(7 \ f cr n 3y W / I \'\� ?r'�I/� CLV v v i I.I ' -� J J �/ / i •0pE.r ,� Lp,d i jp Soo 1 </ LIST OF CONTRACTORS TO BE APPROVED BY CITY COUNCIL JUNE 19, 1990 General Contractors Licenses Authentic Homes, Inc. Benke Company J. Joseph Construction Prestige Pools Ryan Construction Co. of MN Excavating License Kline Brothers Excavating Concrete Licenses Morehouse Masonry, Inc. Mrozik Construction Inc. Sign License Midway Sign Co., Inc. TO: Magor and City Council CLAIMS LIST SUMMARY: Total Claims 105,280.40 Significant Claims Dahlgren, Shardlow Ord and Fee 4,723.00 MWCC SAC Charges 7,722.00 Peat, Marwick Audit 5,000.00 Tripp Oil Gas 5,026.00 Unusual Claims Barton-Aschman Pk Plans 11,214.00 GMH Asphalt Pk Const 32,534.00 Jedlikci Final Payment Imp 7,434.00 Knutson Str. Sweep 6,867.00 Moser Imp. Payment 5,228.00 A N +� t N00 OWI OWi fO'J O b m 47 t • % b zs , ��:` "`b rD -N to •d n N X 10 7. O N c Tw,�� Ell rb r .. it µctu�° Ith " x S ,, WLOO to 0 IA m. y rDs xj x tun j p r. Ip W W W' W W W W ��yy yg iV • 1 I EA cl to A VC10 pp 9 to H i; a y ti Al 97 A) N N r tli w ct p A O D C7 n lye IG !n < m OOOI>t0 m m y` m n c �' n�ro.�� N N 0 Pl W �% I ' Cb co V 01 lr� 1710 000 1 1 1 1 1 I� Hrox GtQ p N 1r k F• N f En r y r� ry r� ro ry I ro r I L7 ! ASU ;d v _ j m i rw m v !. ry a w W w W a a u F i J �x� "pi "N i0 W W Jqb L Z3;3! �Ob W zl OWi tWn A fW.f N+OIAOm V OIN A fAJN+O bO! 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NO4a �aoOO b OHIL W 000 W i 000Q IN W OUZO V ON0J00 I� I o wbw c'o.hoN pCp��7 n Naabtp M g C x M h M Q t rtpX HI•WO rt to �a n y C4 a i�Nnw.H.o I o`oi ti ti :� N Cb Q� - tC H. b yto �� M tU I y �G i t3 tccitc�row�Q n H W o rt rt 0 0 LO N 3 4 J m A W J J J m N+ O tG m m mm m J m m m m m m A W N+ m m m m O tO m J m m N m m m A W m m mA N+ O l0 pp A A A (0 V m m -- A AW N A A OA to m J m m A W N O l0 m v m W A W N O b m J m m A W N+ O W m V m)) m p W N\ + ;�•p � 1 City of Mendota Heights Police Department Memorandum June 13, 1990 TO: Mayor, City Council, City Administrator FROM: Dennis J. Delmont, Chief of Police SUBJECT: D.A.R.E. Program As you know we recently graduated our first group of 5th graders from the City/District D.A.R.E. Program. The purpose of this memo is to offer an evaluation, a financial recap, and an incentive for funding for the next school year. The program cost was approximately $9,200 with a per student cost to the taxpayer of $43.00. The City paid 36% of these costs, while the District absorbed 35%, and donations from various sources made up the remaining 29%. It is anticipated that enhanced manpower on the Department; more efficient scheduling, the elimination of the D.A.R.E. Officer's training costs, and our experience with the program, will bring this cost down to the area of $7,000 next year. The success of the program greatly exceeded our expectations. The courtesy and assistance of the teachers at the three schools, the cooperation of the School District and the community, and the support and encouragement of the parents, all helped to make that success possible. The greatest contributor to the success of the program was.Officer Mario Reyes. He was selected because I thought he had the unique talents and skills to do the job, and it turned out to be an excellent choice. Mario had to put in many long days of preparation and delivery, juggling his D.A.R.E. schedule with his patrol schedules and all but forgo any personal life for 17 weeks. His efforts were rewarded by the wholehearted acceptance of the kids, the teachers and the parents. He made the program work, and the letters and comments that I have received speak very well of the quality of the job that he did. All of the other members of our Department are to be commended as well for picking up the slack created by Mario's frequent absences. I regret that none of you were able to attend any of the graduation ceremonies. They were a sight to behold. The excitement and commitment displayed by the kids, in their songs, skits and speeches; thoroughly convinced those in attendance that this group of Sth graders were in possession of skills, tools and attitudes that will serve them well in the difficult years to come. D.A.R.E. is probably the more rewarding program I have been involved with in my eight years in Mendota Heights. You can count on me reaching for your wallets at budget time to ensure the continuance of this exciting program. DJD:cb CITY OF MENDOTA HEIGHTS MEMO June 13, 1990 To: Mayor, City Council and City Administrator From: Kevin Batchelder, Administrative Assistant Subject: Petition for Public Comments Victoria Road Trail Section INTRODUCTION Copies of a petition asking the City to eliminate the Victoria Road trail section by residents along portions of the trail were forwarded to City Council in their June 8, 1990 Friday News. This item will appear on the Public Comments portion of the City Council agenda. A letter from James Danielson, Public Works Director, to Mr. Virgil McQuay was also enclosed stating that the City had expended extra effort in designing and exploring options (including petitioning MnDOT for a Limited Use Permit to allow construction of the trail along the south side of Victoria Road) for the trail with the residents of the neighborhood. The letter states that the City intends to release the contractor to begin construction of the Victoria Road trail. The City has not released construction until such time as the residents have had another opportunity to discuss their petition with the City Council. BACKGROUND The Citizens Park Review Committee was composed of three sub- committees, one of which was the Trails Subcommittee. From January 1989 until June 1989 this subcommittee considered, reviewed, visited and sited the many components of the Trail system that were eventually recommended to the Parks and Recreation Commission who, in turn, recommended the Trail system to the City Council. City Council ordered the referendum on June 20, 1989 for August 15, 1989. Prior to the August 15th vote, the City conducted Park Referendum Open Houses and advertised the forthcoming referendum with a mailed brochure and public announcements. Following the successful August 15th vote, the City commenced to hire consultants and determine which work would be handled by our own engineering staff. At this point, a trail was slated along Victoria Road but engineering and construction considerations had not been looked at, nor had it been determined which side of the road the trail would be located. r When the City's engineering staff began designing the Victoria Road trail they determined that the north and west side of the street was the best location for the trail. Factors that supported this conclusion were: a) most current walkers used the north and west sides; b) it would be less costly to construct; c) it was safer because of location away from freeway traffic. . On October 20, 1989 city engineering talked with several residents living on Victoria Road who opposed any trail. Staff conducted a field study of the proposed route and felt the original route was correct. At this time, staff contacted MnDOT staff about the possibility of the trail being placed along the south side of the road. The MnDOT engineer determined that the north side of the road was the best location for the trail. After the design of the trail by City engineers was completed, homeowners abutting trails were contacted by the City and meetings with residents were held. (See attached letter.) The City conducted a Park Open House on March 8, 1990 to present plan designs of the trail and park improvements to the public before final plans and specifications were approved and advertised for bids. At this open house, the City engineering staff was again approached by some of the Victoria Road residents who were opposed to the trail being on the north side of the road. Meetings were held with residents, and MnDOT was once again requested by the City engineering staff to visit the site and determine the feasibility of a south side trail. MnDOT instructed the City engineering staff that a south side trail would be denied. The Victoria Road residents appealed to City Council to have the engineering staff formally apply for a Limited Use Permit in order to have the trail placed along the south side of the road. The permit was applied for and MnDOT formally denied this permit request. The contract for construction of the trails has been awarded based on Parks and Recreation Commission and City Council approval of plans and specifications. The contractor is currently waiting to be released on this work. RECOMMENDATION On June 12, 1990 the Parks and Recreation Commission considered the petition submitted by the Victoria Road residents. (See June 12, 1990 Parks and Recreation Commission minutes.) The Commission recommended unanimously that the Victoria Road trail section is an integral part of the City's overall trail system, that it remain in the system and that construction should proceed. ACTION REQUIRED City Council should acknowledge and formally receive the petition from the Victoria Road residents and consider any action they may wish to take on the elimination of this section of the City's pedestrian/bicycle trail system. a. EAALACity Of.,, Mendota'Heights January 25, 1990 Subject: Park Referendum Construction Bike Trails Job No. 8920B Improvement No. 89, Project 2B Dear Mendota Heights Resident: As you are probably aware of, the voters of Mendota Heights passed a bond referendum* last summer to fund improving parks and enlarging the trail system. As a result the City.pla.ns to construct approximately 6 1/2 miles of bituminous trails this year to allow its residents to move about more safely as pedestrians and cyclists. ..This letter is being sent to you because part of this new trail system is. being.constructed on the City -owned boulevard adjacent to the existing street next to your home. After the trail, -is constructed, the contractor that builds it.will be required to restore mowed lawns with sod and roadside ditches with seed and mulch. Also, any other existing features such as mailboxes, ornamental shrubs and lawn sprinklers will be -moved if they are in direct conflict with the trail. -If you have any questions about the proposed construction, please feel free to call me at.452-1850. I will try to address any concerns or will arrange to meet with you at your home to explain how the new trail construction will affect you. Sincerely, Tho mas C. Knuth Senior Engineering Technician TCK:dfw " ae*) 1101 Victoria Curve -Mendota Heights, MN . 55118 452.1850 PETITION TO CITY COUNCIL MENDOTA 11EIGHTS 124. Trail petition to the City of Mendota Heights to revise the proposecAto the South and East side of Victoria Road from the North and West side,and if the State and County make it impossible to cancel the proposed trail as voted on by the citizens of Mendota Heights. North or South Undesigignated. The origional proposal called for a simple extension of the street as on Marie Ave. The County refused the 10 foot proposal and now requires a 6 foot gravel road extension plus a 4 foot greenway plus a 6 to 8 foot trail in addition to any grade changes. The county plan has changed the 10 foot trail to a 16 - 18 foot plus gr -sp change. The homeowners on the North and East side of the trail will now have trail users and strangers looking directly into their homes and privacy will no longer be possible. Trespassing by strangers and free roaming:,,' animals will cause a severe security .gap that our police will be very reluctant to control. The path will be on top of the 36" high pressure gas line that feeds St. Paul. We could have another Blaine gas explosion to threaten both the home owners and the trail users. A Trail on the South abd East side of Victoria Rd would keep trail users off all property except a couple of Town Homes that will:have.a*raised hill for drainage and a private drive ; one city street and one private.-, drive that is long and a turn around. + A Trail on the North and West side of Victoria Rd Crosses 4 very busy and dangerous streets, with no control for speed and 3 of them have houses or turns that are very dangerous even without -the Trai1.18 homes plus several spaces for new homes have short driveways that have many obstacles for cars backing out onto a high speed street. The Trail will make them even more dangerous. Bikers,skaters,runners, baby carriages, mothers, children, dogs, horses and strangers will have reason to sue the city for extreme carlessness in its Trail on Victoria Rd. The people that live there know how dangerous it is and adding a nonsense trail on the North and West Bide will not help only make it more dangerous.The residents were told a hundred times that when the Parks dept was developing the plan that they could have input to changes by the people who were affected by the plan. The homeowners were never allowed to make an expression and to this day dont have the details of drainage problems, elevation of Trail, Danger of gas line, How wide each trail 4s on their frontage, The danger of death on streets and drive way crossings, the uncontrolled dogs in their yards, the number of trees being cut, the cost North vs. South, the fill required which looks like several hundred loads, and the drainage problems into yards and homes caused by the trail,l The •__ Petitioners request the City of Mendota Heights to cancel the Trail on Victoria Rd if the State Mindot and the County refuse to change the Trail to the South and East side of Victoria Rd from Lexington to Marie. The Petition is signed by the following homeowners Cbmejj,- ,;; disapproval of Xho ; North and West side Trail. Requested to be brought to June 19, 1990 Meeting for approval. May 19 90 June 1990 ...,• :r; `); �! :.,! �1)'S)F'C)!!C''.• _ .. �:'1.v '.. /„ ;' _ 1!,1tC I!'1 t ,., `>/7;%�4! :t+•.t .�.. - IV, or Fj jr I rl. oj (i JRY. "-,T,�, i:. 'Tr? oj (i CITY OF MENDOTA HEIGHTS MEMO June 15, 1990 TO: Mayor, City Council and City Administrator FROM: James E. Danielson Public Works Directo SUBJECT: Sibley -Mendota Heights Athletic Complex Job No. 8920F Improvement No. 89, Project No. 6G DISCUSSION• Bids were received today at 10:00 A.M. for the construction of the soccer and three ballfields at Sibley Park. The bids are as follows: GMH Asphalt Corporation $290,945.25 Carl Bolander and Sons, Co., 293,250.65 Park Construction Company 314,921.30 F.M. Frattalone Excavating, Inc. 322,046.45 The low bid, submitted by GMH Aspahlt Corporation is $17,426.00 under the estimate of $308,371. GMH is currently working on both the Neighborhood Parks project and the Paved Walkways project. In addition to the play fields, this contract includes bituminous walks, landscaping, fencing and utilities. Not included are portable bleachers, play structure, and comfort station which will be bid under future separate contracts. Planned improvements for this active play facility were deter- mined by an agreement with School District 197 and through commitments made to the voters prior to the Parks Bond Referendum vote in August of 1989. The total funds budgeted to this development in the referen- dum will be $60,000 to $100,000 below the funding necessary to fulfill these commitments. The Park and Recreation Commission discussed the expected over - budget construction costs prior to recommending to Council to adver- tise and accept bids. The consensus of the Commission was that if additional funds were needed to complete this complex, they would come from contingency, unused referendum funds in other areas or from the general dedicated park funds. The Park and Recreation Commission will review the options and make a recommendation to the City Council on the funding source later this summer following completion of the Parks and Walkways projects. RECOMMENDATION• Staff recommends that Council receive the bids and -award the contract to the low bidder, GMH Asphalt Corporation, for their low bid of $290,945.25. ACTION REQUIRED: If Council concurs with the staff recommendation they should pass a motion accepting the bids and awarding the contract to GMH Asphalt Corporation for the low bid of $290,945.25. JED: dfw 0 Mendota Heights Police Department Memorandum June 15, 1990 TO: Mayor, City Council, City Administrator FROM: Dennis J. Delmont, Chief of Police SUBJECT: Hiring of New Officer Introduction Based on our testing and evaluation of the candidates for our police officer position, we have brought the field down to three qualified people. They are, alphabetically: Ann is a reserve officer from Northfield, MN, and is eligible •to be licensed. She recently completed her law enforcement education and is now seeking full-time employment. #2: Neil Garlock. Jr. Neil has approximately 6 years of police experience in Iowa, and is presently the Chief of Police in the small town of Alta, Iowa. He is eligible to be licensed as a Minnesota Police Officer under the State Reciprocity Agreement, and he is a former resident of Minnesota. #3: Warren Jones Warren is a Brooklyn Center Police Officer with approximately six years of experience. His ties with Dakota County include his father-in-law, who is an Inver Grove Heights resident and a former Inver Grove Heights Police Officer. He desires to relocate with his family to the Dakota County area. We have gone through an exhausting testing procedure and are now approximately 75% finished with the background investigations that are now being done by Sgt. Wicks and Officer Bridger. To this point, there is nothing in the backgrounds of the candidates that would preclude them from being hired, and our Oral Evaluation Board, and the Investigators, feel that any of the three candidates would make excellent Mendota Heights Police Officers. One compelling factor is our present shortage during to the long-term injury of Officer Currie. It has resulted in a need to get someone on the street as quickly as possible. Sgt. Wicks has assured me that the background investigations will be complete by Tuesday or Wednesday of next week, and I may well have a single name to present to the Council at the time of the Council Meeting. In any event, I am asking that Council authorize the Police Department to make a contingent offer of employment to the candidate selected out of the above three. This contingent offer is necessary in order to compel the candidate to complete a physical and psychological examination. Recommendation That Council authorize the Police Department to make a contingent offer of employment to one of the candidates listed above. That offer will be contingent upon their successful completion of a physical and psychological examination. The offer will be for employment effective July 1, 1990, or as soon thereafter as possible. DJD:cb Mendota Heights Police Department Memorandum June 15, 1990 TO: Mayor, City Council, City Administrator FROM: Dennis J. Delmont, Chief of Police%�f( SUBJECT: Purchase of Replacement Vehicle / Approximately seven weeks ago, the City Administrator, Finance Director, and I discussed the fact that the Police Department's Ford Taurus was experiencing serious transmission problems, and it would have cost between $1,000 and $1,200 to repair it. Given the fact that it was a 1986 model with approximately 50,000 miles, we agreed that it would not be a financially sound decision to put that much money into a vehicle that would not return the money when it was sold. It was determined that it would be driven until it was no longer operable. This vehicle is used administratively on the Police Department by the Police Chief, the Patrol Sergeants and by officers who have to go to court in Hastings or training in Rosemount. Yesterday the transmission overheated and major damage was done. The vehicle is now at Public Works and our mechanic, Len Kanitz, said it is definitely not worth repair. Not only is the transmission completely gone, but there is engine damage as a result of the overheating. The vehicle gets heavy use and we must replace it. The problem, of course, is money. We thought we could keep the car, which was used when we bought it, for five years. Consequently, we put $10,000 on.our 1991 budget for replacement. Alternatives ,1. Purchase a new vehicle using the proceeds from our sale of old squad cars, and additional monies from the General Fund. 2. Purchase another used vehicle from one of the rental companies, using the proceeds from our sale of the old squad cars, and the money remaining in the budget from the three months that we have been without a budgeted police officer. 3. Convert a used squad car to an unmarked, and use it until 1991 budget funds become available. After discussing the problem with Larry Shaughnessy, we are recommending the purchase of a used vehicle from one of the rental companies, with the extended 6 year, 60,000 mile warranty, at a cost not to exceed $11,000. Funding would come from the $7,500 of unused police officer salary, with the balance being made up with revenue from the sale of the squad cars. Council approve the purchase, by the Police Department, of a 1989, or newer, vehicle from a rental agency, along with the extended warranty at a cost not to exceed $11,000. DJD:cb -2- CITY OF MENDOTA HEIGHTS MEMO June 18, 1990 TO: Parks and Recreation Commission FROM: Guy Kullander, Parks Project Manager SUBJECT: Sibley Active Play Facility Bids were opened on Friday, June 15th for the construction of three ball fields, a soccer field, trails, utility installation and landscaping. The low bid, submitted by GMH Asphalt Corporation (the same contractor now working on both the trails and parks projects) was $290,946.25. This was $17,425.75 below the $308,371.00 estimate I developed in my memo of May 3, 1990. Other items and costs to complete this project as approved by the Commission and the Council are: construct comfort station, install signs and monuments, install play structure (spring of 1991 as determined at the June 12th meeting) and purchase three movable bleachers with total seating capacity for 225 people. The referendum budget for complete development of this facility is $383,000.00. As is evident by the totals below a potential shortage of $48,000.00 to $94,000.00 is possible. Funds to cover this overage will have to come either from the special park fund or from another referendum budget item. This fund transfer will have to be decided upon by the August Park and Recreation Commission. A special add alternate for the play fields was an engineered top soil mix, highly recommended by our consultant Barry Warner, but due to the estimated cost of $65,000.00 I felt the Parks and Recreation Commission would not "insist" this be added to the contract, so I have informed the low bidder that this add alternate would be not be needed. I also received a request from Dean Verdoes, athletic director at Henry Sibley High School, requesting underground electrical service boxes to all three pitching mounds. This could cost approximately $2,000 to $5,000. This request can be discussed at the regular July meeting of the Parks and Recreation Commission. Sibley Active Play Facility Construct Play Fields Comfort Station Signs and Monuments Play Equipment Bleachers Inspection, engineering, survey, etc. 15% Consultant and Architect Fees Contingency 5% $290,945.25 50,000.00 * 3,500.00 * 20,000.00 * 10,000.00 * 374,445.25 $ 56,166.75 ** 27,900.00 18,722.25 *** Estimated Total Cost $477,234.25 * Estimate - Costs will probably be higher by 10% ** Could be less - maybe by 50% *** Might not be needed - save up to 100% GK: kb cc: Jim Danielson Tom Lawell CITY OF MENDOTA HEIGHTS MEMO June 19, 1990 TO: Mayor, City Council and City Administrator FROM: Guy Kullander, Parks Project Manager SUBJECT: Referendum Budget Status The Citizens Park Review Committee established a budget to allocate funds from the referendum to various park improvements projects (see attached). The Park and Recreation Commission has successfully adhered to this budget in the contract's let for the trails and neighborhood park improvements, but with the Sibley bids in it is apparent that the original budget for the ball field improvements was too conservative and an overage of from $50,000 to $90,000 is expected. Preliminary estimates for the developments of the Kensington and Mendakota sites also are significantly over budget (see table below). In the coming months it will be necessary for the Parks and Recreation Commission to re-evaluate priorities and funding options for the remainder of the improvements recommended by the Citizens Park Review Committee. Dedicated Park funds available as of May 1, 1990 = Approximately $300,000 * Includes estimate for overhead, engineering, survey and consultants or architech fees GK;.kb Current Contracts/ Estimated Future Projected Over Budget Expenditures Needs Budget Existing Park $ 340,000 $ 254,000 $ 72,000 $ -(14,000) New Parks: Victoria Highlands 84,000 90,000 0 6,000 Hagstrom Kinq 18,000 25,000 0 7,000 Trails 598,000 280,000 318,000 0 Kensington 546,000 19,000 970,000 443,000 Sibley 498,000 509,000 83,000 94,000 Mendakota Park 116,000 0 500,000 384,000 Third Site (Land) 500,000 0 750,000 250,000 $ 2,700,000 $ 1,177,000 * $ 2,693,000 $ 1,170,000 1 i '17 Allocation for 3 7 Future Development 700,000 i 3,400,000 Dedicated Park funds available as of May 1, 1990 = Approximately $300,000 * Includes estimate for overhead, engineering, survey and consultants or architech fees GK;.kb CITY OF MENDOTA HEIGHTS MEMO August 28, 1989 TO:' Citizen's Parks Review Committee File FROM: Kevin D. F z City Administrator SUBJECT: Documentation of Final Cost Allocations The final meeting of the Citizen's Parks Review Committee was held on June 5,•1989, at which time the' Committee adopted a recommended program of park improvements to the City Council. This recommendation was subsequently endorsed by the City Council, and set the financial parameters for the bond issue which was passed by the voters on August 15th. The purpose of this memo is to document for the file the allocation of those dollars among the various parts of the project. Existing Parks - $ 300,000 New Neighborhood Parks - 250,000 Trails - 700,000 Centex Development - 450,000 Sibley Land Purchase - 125,000 - Sibley Development - 325,000 Mendakota Park Ballfield - 50,000 Third Ballfield Location - 500,000 Sub -total $2,700,000 Allocation for future Development $ 700,000 Total $3,400,000 * Existing neighborhood parks were originally budgeted for $250,000. An additional $50,000 was added at the June 5th meeting for the purpose of re -grading ball fields in all of the existing neighborhood parks. KDF:kkb CITY OF MENDOTA HEIGHTS MEMO June 13, 1990 TO: Mayor, City Council, City Administrator FROM: Kathleen M. Swanson City Clerk SUBJECT: Reminder of Meeting Date Change INFORMATION This is to serve as a very brief reminder there will be no Council meeting on July 3rd. Council has rescheduled the July 3rd meeting to Tuesday, July 10th. The Cable Commission has been notified of the meeting date change. A press release has been submitted to the Sun Current to notify City residents of the change. ACTION REQUIRED No formal action is required, however the June 18th adjournment motion should adjourn the meeting to July 10th.