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1986-02-18 CouncilCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA FEBRUARY 18, 1986 - 7:30 P.M. 1. Call to Order. - ): 7 G 2. Roll Call. - 6 a,9-� 3. Agenda Adoption. 0=, �. Q 4. Approval of Minutes, February 4th. /►-y4fo- 5. Consent Calendar: --Z4 Z4 a. Acknowledgement of Fire Department January report. b. Acknowledgement of January 14 and Special January 22 Park minutes. c. Acknowledgement of Treasurer's January report. d. Approval of the List of Claims. e. Approval of the List of Contractor Licenses. f. Approval of the List of Rubbish Haulers Licenses. g. Approval of the List of Cigarette Licenses. End of Consent Calendar. 6. Introductions 7. Public Comments. -- 01t 8. Hearings and Bid Awards. A 9. Unfinished and New Business. a. Barton-Aschman Park Study Proposal (representatives of the Park Commission ajrto manwi abe PreSJ6e) �� b. Wholesale Water�Repor, (Mr. Lie enow of SEH will be present). C. Discussionetr Council Community Development Committee Action on Southeast Area Plan Amendment. '� s d. ;Lesolution ignation of Gu C1 L 0 Representatives. — Pf e. on Special Service District egislation. - f. Fischer Property Appraisal. g. 1986 Board of Review. - rif/a%.�1, 7:30�.�. h. Precinct Caucus Date Conflict on March 18th.1Y',X a y4 - 1v rc 10. Response to Council CommeLn" . a. Traffic Signal at TH 110/Lexington. / i 11. Council Comments. i 12. Adjourn. Page No. 2450 February 4, 1986 CITYr=OF- 7-MENDOTA HEIGHTS DAKOTA COUNTY STATE OF MINNESOTA Minutes of the Regular Meeting Held Tuesday, February 4, 1986 C Pursuant to due call and notice thereof, the regular meeting of the City Council, City of Mendota Heights, was held at 7:30 o'clock P.M. at City Hall, 750 South Plaza Drive, Mendota Heights, Minnesota. Mayor Lockwood called the meeting to order at 7:30 o'clock P.M. The followir members were present: Mayor Lockwood, Councilmembers Blesener, Cummins, Hartmann and Witt. AGENDA ADOPTION Councilmember Witt moved adoption of the agenda for the meeting including additional items contained in the add-on agenda. Councilmember Blesener seconded the motion. Ayes: 5' Nays: 0 APPROVAL OF MINUTES. Councilmember Hartmann moved approval of the minutes of the January 21st meeting with corrections. Councilmember Cummins seconded the motion. Ayes: 5 Nays: 0 '-Mayor'Lockwood moved approval of the minutes of the January 22nd special meeting as corrected. Councilmember Cummins seconded the motion. Ayes: 4 Nays: Y0 Abstain: Hartmann CONSENT CALENDAR Councilmember Cummins moved approval of the consent calendar as submitted and recommended for approval ae part of the regular agenda, along with authorization for execution of all necessary documents contained therein. a. Acknowledgement of the Code Enforcement monthly report for January. b. Acknowledgement of the minutes of the January 281 Planning Commission meeting. C. Approval of establishing a charge for document copying of 4 cents per page plus $12.50 per hour for clerical time. d. Authorization for a 1986 salary of $34,134 for Sergeant Donn Anderson, effective February lat. Page No. 2451 February 4, 1986 e. Approval of the List of Claims dated February 4th and totalling $123,716.38. f. Approval of the list of contractor licenses dat.ed February 4, 1986 and attached hereto. CCouncilmember Witt seconded the motion. Ayes: 5 Nays: O PRESENTATIONS Mayor Lockwood informed the audience that at the ehd of January two of the longest standing members of'the Planning -Commission retired: Planning Commission Chairperson Cameron Kruse and Commissioner Joe Stefani. Mayor Lockwood expressed appreciation to both of the Commissioners for the service that they rendered to the City. He presented ,plaques of appreciation to Mr. Kruse for his nine years of service on the Planning Commission and to Mr. Stefani for his nine years of service on the Planning Commission and five years of service on the Park Commission. CITY HALL COMMITTEE City Hall Committee Chairperson Stan Gustafson was present to inform the Council on the proceedings o: the committee. He stated that the Committee has recommended that a City Hall be built and that it be constructed on the Civic Center site at the northwest corner of Lexington and T.H. 110. He informed Council on the result of site borings and stated that even though uncontrolled fill has been placed on the site over the years, the committee continues to recommend the site. Mr. Gustafson pointed out that the committee's originally prefered location for the facility on the site contains about 17 feet of uncontrolled fill but that the architects felt that the proposed facility could be moved slightly south on the site where 7 feet of fill exists. He stated that it would cost approximately $40,000 to $50,000 to excavate and fill the desired location and that if further soil borings indicate that this would be the best location, the committee would recommend that excavation be done rather than acquiring a different site. Mr. Gustafson stated that the committee would like to proceed with schematics preparation' and a cost, analysis so that they can consider financing alternatives. He indicated that the committee hopes to submit a final written report and recommendation 'o the Council in April and asked for concurrence to proceed. Mr. Gustafson responded to Council concerns over the fill issue and questions regarding the need Page No. 2452 February 4, 1986 for additional soil borings, and capability for facility expansion if -it is placed on the southerly portion of the site. Councilmember Blesener asked what kind of public information there has been on the issue and felt that Council should be sure that the community be informed that the committee has recommended that a facility be built and that it be located on the Civic Center Site. Administrator Frazell responded that the committee discussed the public information process and felt that an insert should be included in the "Heights Highlites" after the schematics are done. He stated that the City is still in the initial stage of the architect's contract and the pro3ect, and that there is not enough information on costs and other details to distribute as formal information at this time. It was the consensus of the Council to authorize the committee to proceed with the schematics and cost estimate -portion of the project. PABST MEAT SUPPLY The Council acknowledged a letter from Mr. Tim Pabst requesting a variance from the provisions of the fire code which require that the building basement either be furnished with a sprinkler system or that a 20 square foot opening on one exterior basement wall be provided. The Council also acknowledged a report from the Fire Marshal in response to Mr. Pabst's request. Mr. Pabst, present for the discussion, objected to the .requirements and stated that he believes the building complies with the code. He also informed the Council that the structure was constructed in 1971 and that the building plans were approved and building and occupancy permits were issued by the City at that time. He described the basement, its uses, and the existing openings and stated that his company would -incur substantial costs if it had to provide an additional exterior opening. Mr. Pabst stated that he assumes the building met code when it was built and thus meets code today. He asked Council to authorize the requested variance if they.do not concur in his assumption. Fire Marshal Paul Kaiser stated that the structure does not meet fire code requirements and pointed out that the exit shaft on the west wall, described by Mr. Pabst in his letter and comments to Council, does not constitute an opening as required by code because it is not at ground level. He stated that his.primary concern is that of firefighter safety. Fire Marshal Kaiser pointed out that the Fire Code requires 20 "` LEMAY LAKE Page No. 2453 February 4, 1986 square foot above grade wall openings every fifty feet or automatic sprinkler systems for existing basements exceeding 1500 square feet: the Pabst facility basement, as calculated by the engineering staff, contains 1,800 square feet. The code requirement is intended to provide firefighter access at ground level and to allow a firefighter to open a window to allow ventilation at ground level. He felt that a window could be installed for under 51,000, and pointed out that under the code he has only two options - to require the basement window opening or an automatic sprinkler system - and that all he is asking is that a 20 square foot window be installed in the four feet of the basement wall above grade. Mayor Lockwood stated that it appears that the facility is in violation of the code. He felt that, given the Fire Marshal's cost estimate, Mr. Pabst should find some means of bringing the structure into compliance and that the Council would be ill-advised to allow a code violation to continue once it brought to their attention. He felt that it is unfortunate that=the building plan was approved as submitted and that Council might be willing to agret- to a part-way measure (less than a 20 square foot opening) which would allow for firefighter safety. Councilmember Cummins stated that it seems the City had -a part in the creation of the error and felt the owner should not be required to bear an unreasonable cost to resolve the matter; however, if the $1,000 estimate by the Fire Marshal is accurate, the owner should accomplish the correction. Mr. Pabst was directed to work with City engineering staff and comeback to the Council with a proposed solution. Public Works Director Danielson reviewed and answered Council questions regarding the Lemay Lake feasibility report. Councilmember Witt moved adoption of -,Resolution No. 86-07, "RESOLUTION .ACCEPTING ENGINEER'S REPORT AND CALLING FOR HEARING ON PROPOSED SANITARY SEWER, WATER : AND STORM SEWER IMPROVEMENTS TO SERVEE, AND a ADJACENT AREAS (IMPROVEMENT NO. 86, PROJECT,:NO. 4)," the hearing -to be held on March 4th. Councilmember Hartmann seconded the motion. Ayes: S Nays: O Page No. 2454 February 4, 1986 MAC AREA DEVELOPMENT Mr. Dale Glowa, of United Properties, was present to describe his firm's proposal for the acquisition and development of the Metropolitan Airports Commission property. Mr. Glowe gave a slide presentation showing x various developments completed by his firm, and reviewed the potential development plan and development timetable for the property. Mr. Chuck Mertensotto, Chairperson of the Joint Committee on Disposition of Acacia Park Property, which worked with the MAC to return the property to the tax rolls and generate development interest, was present for the discussion. He stated that the staffs of the MAC and the City are currently reviewing the development proposal to determine if the firm is .financially strong enough to acquire and develop the land and to determine if the proposed land use and development plan are consistent with Metropolitan Council guidelines. He expressed concern that the developer understands that final density must comply with airport safety requirements and has a full understanding as to the land use regulations. He informed the Council that four developers made proposals for acquisition and development of the land and all but United Properties have withdrawn. Mr. Mertensotto stated that if the staffs make a positive recommendation to the committee, the committee will recommend to the MAC that United Properties be selected as the purchaser and developer of the land. DISASTER PLAN Police Chief Delmont reviewed and answered Council questions regarding the city's disaster plan. After discussion, Councilmember Cummins moved approval of the City of Mendota Heights Emergency Operations Plan as submitted. Councilmember Witt seconded the motion. Ayes: 5 Nays: O MISCELLANEOUS The Council discussed Police Chief Delmont's report on the issuance of parking tickets at St. Peter's Church. COMPREHENSIVE PLAN The Council acknowledged a revised Metropolitan Council staff report on the southeast area Comprehensive Plan amendments along with a memo from the City Administrator regarding a City response to the report. Administrator Frazell informed the Council that there are only two substantive changes from the first staff report: inclusion of reference to concerns he expressed in a January 30th meeting with the Council staff and Mary Martin on implementation of aircraft noise land use compatibility guidelines and Page No. 2455 February 4, 1986 application of those guidelines, and the inclusion of three subsections under the -third staff recommend(atidn to the Metropolitan Council. Administr.ator:Frazell stated that, with regard to, subsection b of the third recommendation, he believes ' notification of occupants of proposed developments :of potential aircraft noise is the responsibility of the private sector. He informed Council that at the January 30th meeting he had raised the question of city liability if the city notified potential buyers who subsequently backed out of a transaction with a seller. With regard to subsection c, he stated that it appears that there are 8 criteria which the Metropolitan Council uses in reviewing plans: his first reaction to Metropolitan Council review of development plans was negative, but that the staff of the Metropolitan Council is really only asking for review and comment, not approval. In response to a suggestion from Councilmember Cummins that the bottom line is that the staff is not going to recommend approval of the plan amendments -to the Metropolitan Council, Administrator Frazell stated that District Representative Mary Martin supports City and disagrees with the Metropolitan Council staff. With regard to a question from Councilmembe.- Cummins regarding the legal status of the aircraft noise zones, he responded that there is no statutory authority, however the noise zones do have some administrative standing under the Land Planning Act. Mr. Bernie Friel stated that it is his understanding that the Metropolitan Council has adopted noise guidelines and that cities are expected to adopt ordinances to implement the guidelines. He suggested that they are apparently expecting adoption of ordinances to adopt noise zones and noise attenuation as part of the comprehensive plan, -drawing specific noise lines along property lines. Councilmember Witt stated that it appears that the City would have to require owners to follow noise attenuation requirements in the construction of their homes. Administrator Frazell agreed and stated that he takes issue with the Metropolitan Council's superordinate building code ordinance requirement for several reasons: no one has ever developed technical standards; there is a question over who is responsible for economic loss to property owners; noise contour are based on technical standards neither of which i finite; he does not feel that interior noise is the problem or that sound attenuation is the problem. BISANZ FEASIBILITY STUDY Ayes: 5 Nays: O NORTH END STREETS Ayes: 5 Nays: O FIRE DEPARTMENT Ayes: 5 Nays: 0 Page No. 2456 February 4, 1986 He stated that the Community Development Committee and full Metropolitan Council may be more flexible than the staff -- the -city substantially complies with their guidelines. It was the concensus of the Council that Administrator Frazell draft a letter of comments and appear before the Metropolitan Community Development Committee at its February 13th meeting. Public Works Director Danielson reviewed the feasibility report on proposed improvements to serve the Bisanz property. Councilmember Witt moved adoption of Resolution No. 86-08, "RESOLUTION ACCEPTING ENGINEER'S REPORT AND CALLING FOR HEARING ON PROPOSED SANITARY SEWER AND WATER EXTENSIONS TO SERVE THE BISANZ PROPERTY AND ADJACENT AREAS (IMPROVEMENT NO. 82, PROJECT NO. 7)," the hearing to be conducted on March 4th. Councilmember Hartmann seconded the motion. Mayor Lockwood moved adoption of Resolution No. 86-09, "RESOLUTION.REQUESTING A VARIANCE TO THE M.S.A. STANDARDS FOR CHIPPEWA AVENUE (T.H. 149, DODD ROAD TO T.H. 13, ANNAPOLIS) M.S.A. PROJECT NO. 140-108-01 (IMPROVEMENT NO. 79, PROJECT NO. 3)." Councilmember Hartmann seconded the motion. The Council acknowledged a memo from the City Administrator recommending the appointment of and salaries for the Fire Chief and Assistant Chief. Councilmember Cummins moved that John Maczko be „_a-pp.ointed Fire Chief and that Bill Lerbe be appointed Assistant Fire Chief. Councilmember Witt seconded the motion. Mayor Lockwood stated that dust a year ago the salaries were $3,930 and $2,160 for the chief and assistant respectively and that he sees no need to increase the salaries to $5,000 and $3,000 at this time. He felt that it would be more appropriate to increase the 1985 salaries by 4x. Page No. 2457 February.4, 1986 It was the concensus of the Council to direct the Administrator to submit a positive response to the survey, indicating that the City would participate. PARK SURVEY The Council acknowledged and discussed a memo from the City Administrator regarding Phase II of the Park Study being prepared by Barton Aschman Associates. Councilmember Blesener expressed disappointment with Phase I, felt that there was no new information given in Phase I of the study and that there was very little substance to the study. She stated that she had fL expected that some of the information that Barton Aschman is proposing for Phase II would be included in Phase I. Councilmember Witt stated that she was disappointed that the consultant had not looked at some areas of the City which were brought up at the January 22nd meeting and wondered whether the consultant was going to charge additional fees to consider those areas .which she felt should already have been studied. Councilmember Blesener stated that she thought that by Phase II the Council would have been given a recommendation on a site and would have some idea of costs involved -- instead, the Council is looking at an additional 510,000 to 515,000 in costs for this work which she felt was the essence of Phase I of the study. She felt that Phase 2 would be the graphics 'and .public information phase. Mayor Lockwood stated that he was appalled at how little the City has received for its money. Councilmember Cummins felt that some of the work described in Phase II has already been done." He suggested that Council decide to authorize only the first three tasks suggested in Phase II at this tim Councilmember Blesener agreed but felt that the fir, task is unnecessary at this time. Mayor Lockwood felt that Task 2 should be part of a future project. After discussion, Councilmember Cummins moved to approve 1986 annual compensation of $5,000 for the Fire Chief `and $3,000 for the Assistant Fire Chief. Councilmember Witt seconded the motion. Ayes: 5 Nays: O LEAGUE OF MINNESOTA The Council acknowledged a memo from the City CITIES Administrator regarding a survey request from the LMC for Council consideration to pay an additional 10% of its dues to the League to support an expanded Amicus Program. It was the concensus of the Council to direct the Administrator to submit a positive response to the survey, indicating that the City would participate. PARK SURVEY The Council acknowledged and discussed a memo from the City Administrator regarding Phase II of the Park Study being prepared by Barton Aschman Associates. Councilmember Blesener expressed disappointment with Phase I, felt that there was no new information given in Phase I of the study and that there was very little substance to the study. She stated that she had fL expected that some of the information that Barton Aschman is proposing for Phase II would be included in Phase I. Councilmember Witt stated that she was disappointed that the consultant had not looked at some areas of the City which were brought up at the January 22nd meeting and wondered whether the consultant was going to charge additional fees to consider those areas .which she felt should already have been studied. Councilmember Blesener stated that she thought that by Phase II the Council would have been given a recommendation on a site and would have some idea of costs involved -- instead, the Council is looking at an additional 510,000 to 515,000 in costs for this work which she felt was the essence of Phase I of the study. She felt that Phase 2 would be the graphics 'and .public information phase. Mayor Lockwood stated that he was appalled at how little the City has received for its money. Councilmember Cummins felt that some of the work described in Phase II has already been done." He suggested that Council decide to authorize only the first three tasks suggested in Phase II at this tim Councilmember Blesener agreed but felt that the fir, task is unnecessary at this time. Mayor Lockwood felt that Task 2 should be part of a future project. Page No. 2458 February 4, 1986 After discussion, Councilmember Cummins moved to approve a contract for $8,700 for completion of tasks one and three of the Barton-Aschman proposal and to reserve consideration of tasks four and five for a later date. Ayes: 4 Councilmember Witt seconded the motion. CNays: 1 Blesener 1986 WORK PROJECTS The Council acknowledged and discussed a memo from the City Administrator which included a 1986 work projects matrix prepared by the department heads and a copy of the Target Issues portion of Lyle Sumek's "Summary Report." There was brief discussion over whether a facilitator should be brought in to assist in the preparation of a City vision and philosophy. It was the general consensus that the Administrator should research the time and cost needs for a facilitator. With regard to wholesale water, staff was directed to place the consultant's report on a regular agenda for Council review and discussion and to invite a Short - Elliott -Hendrickson representative to attend. Council concurred that the remaining five issues in the "Setting Priorities" section of the memo be delayed. MISCELLANEOUS The Council acknowledged and briefly discussed a memo from the Public Works Director regarding Diego Lane. COUNCIL COMMENTS Councilmember Witt informed the Council that the League Legislative Conference and the NDC -4 hearing are scheduled for February 5th. She also informed Council that she plans to attend a Government Training Service meeting on rezoning amendments. Councilmember Blesener asked that the Public Works e,D;rector contact Mn/DOT regarding the timing of the signal light at Lexington Avenue and T.H. 110. ADJOURN There being no further business to come before the "Council, Councilmember Hartmann moved that the meeting be adjourned. �• Ayes: 5 Councilmember Witt seconded the motion. Nays: O TIME OF ADJOURNMENT: 11:45 o'clock P.M. ---------------------------------- ATTEST: Kathleen M. Swanson ------------------------------------- Robert G. Lockwood Mayor 1986 CONTRACTOR LICENSES TO BE APPROVED BY CITY COUNCIL ON FEBRUARY 4, 1986 ASPHALTIC/CONCRETE PAVING LICENSE Ace Blacktop, Inc Masonry License Andretta Brothers Concrete and Masonry Rosemount Cement, Inc. Excavating License Klamm Mechanical Contractors, Inc. Rumpca Sewer and Water, Inc. Rauchwarter, Inc. Carlson Sewer Company, Inc. Glenn Rehbein Excavating, Inc. Gas Piping License! George Sedgwick Heating & Air Conditioning Co. Centraire, Inc. Thermex Corporation `Boehm Heating General Contractor's License Midwest Fence Sunway Homes, Inc. Lance Service, Inc. Minnehaha Falls Nursery Sons Construction Kraemer Brothers, Inc. Hayes Contractors, Inc. Langer Construction Company <Brelje Construction, Inc. Northstar Fire Protection Company Sheehy Construction Company Heating and Air Conditioning License Valley Aire, Inc. Red Rock Heating and Sheet Metal, Inc. Benke..Electrical Contracting Arneson Heating Service Company George Sedgwick Heating & Air Conditioning Co. Boehm Heating American Burner Service, Inc. Centraire, Inc. DJ's Heating and Air Conditioning Rouse Mechanical, Inc. Sign Installation License Nordquist Sign Company, Inc. MENDOTA HEIGHTS FIRE DEPARTMENT MONTHLY REPORT Fire Calls No. 1 thru 26 Number of Calls 26 Month of January 1986. FIRE.ALARMS DISPATCHED "NO. STRUCTURE CONTENTS M<MISC. TOTALS TO DATE TYPE 26 LOCATION OF FIRE ALARMS To Date Commercial 2 `18 '18 Mendota 2 2 Residential 1 3 3 Lilydale 3 3 Vehicle Fires 3 11 3350 3350 TOTAL Contract Fires (All) 7 100 WORK PERFORMED 100 Vehicle Accidents $ 0 $ 0 $ 3350 Meetings Rescue (no fire) 7 MONTHLY LOSS TOTALS MEN. HTS 311 52 All Fires, all areas $ $ 3450 Grass, Brush & No Value 51 175 TOTAL 7111 Men. Hts Only Struct/Contents _ 0 False Alarm Criminal Men. Hts-Only-Miscellaneous 3350 False " Commercial 2 Men. Hts Total Loss to Date $ 3350 False " Residential 2 BILLING FOR SERVICES Good Intent Calls 440 2 Hazardous Situation 96 96 TOTAL CALLS 56 26 LOCATION OF FIRE ALARMS To Date Mendota Heights `18 '18 Mendota 2 2 Sunfish Lake 3 3 Lilydale 3 3 Inspections Other 11 TOTAL 26 26 WORK PERFORMED Hours To Date Fire Calls Meetings Drills Weekly Clean-up Special Training Administrative Fire Marshal TOTALS 440 440 28 28 96 96 56 56 0 0 49 49 7111 7111 7111 97915 _ Agency This Month To Date Mn/DOT Milw. RR Last Yr. CNR RR Others: 10: 1 TOTALS $ $ FIRE MARSHAL'S TIME FOR MONTH: Inspections 20 . 11 Investigations Reinspection 20' ' Last Yr.. 157 Meetings 3 28 Drills/Training 311 52 Administration 25 51 175 TOTAL 7111 45 Remarks: See other side for. synopsis. 7111 97915 _ SYNOPSIS OF MONTHLY RUNS The department responded to 26 calls during the month of January. None of the.calls resulted in damage to buildings or contents in Mendota Heights. We did have two car fires that resulted in $3350 in damage. On January 31, the department responded to a fire at the Pool and Yacht Club. The.department received .the call at 11:50 P.M. When the first truck arrived, the fire had been put out by some quick -acting employees. Upon investigation, we found that the fire had started above the fire- place in the lounge area. Damage was set at $100. SYNOPSIS OF MONTHLY TRAINING The training for the month was an arson investigation. This class was taught by a couple of men that have a.business here -in Mendota Heights. This was a very good and exciting course. The Saturday drill was spent in joint training with personnel from the Contel Corporation. Wewere invited by Contel to a training session on the halon extinguishing systems that are installed in all computer rooms. This drill was very informative and very well received by the men. Both of these drills were video taped by Pat'. Knight with his equipment for future use. The monthly rescue drill was run by three men just back from Firefighter I. They are Erik Schmidt, Pete Villard, and Dan Barrett. These men did an excellent job in training the department in Search and Rescue procedures at fire scenes. The training session covered the use of the self-contained breathing apparatus, proper rescue procedures and a practical exam. In the exam, they turned the meeting room into an obstacle course and then fogged up the face mask so that it simulated a smoke-filled room. The firefighters then had to go into the room and rescue a victim. JM:madlr FIRE DEPARTMENT- MONTHLY WORK PERFORMANCE Mopt-hVJAN , 1q vo Calls for Month Z& Year Total to Date �(• Fire Calls Att'd Month Fire Per- Clean Calls cent Att'd Att'd Up Year Year firs Month- grill, Hrs G Bus. Meet ing firs Of:Pr Spec. Meet Drill ingl �x�e firs firs Z Other Other Act'y Act' firs •Hrs wok l tjPjJCZ* Ao C&4f 1-6, KX xX X Z Admi glcL Lc�'�s r'S.s /o /C 3� XX X k - Zo firs. Capt. Jamie LerGs / /Z (P X )e Paul Dreelan 131 _ 3 So XXX k Mike Coonan z. z X, Gordy Sk'erven 7 i X X Y Ed Adrian (, /(,0 / -V Pat Knig t Peter U111ard v 20 -7lo X x Xbr /Z X xX X Daniel Barrett /Z Z X .X o r►nr BiChisier S`S _ S Sll / • X X� /7 4P 5 1X 'xx Steve Carlson // 11 Z X ! Dick Zwirn •x George Lowe 3• x, XY ly X "Mile Thomas ZJ 6 x !Y 1 . Capt..._.._ett en au , .. i _.(o X. No_— George ack Sr, s Ll / • X x _( Gerald Nelson - Lambert Derks // 3 Z XX X __ Lxx George Noack Jr. 17 1i X _Ted Wusnik —Mike Maczko _ - _ y 3 S3 X 1 _ I— -- - -----i _ �.: /7, X Capt. Ken NoaCK V 53 - X Ix Tom einze e S , qm Uluna , John Lapakko z 1 I Jim i urg 1 /3 50 ix►,r ;_-KJ1fn Stein s Randy McNamara b x ri c mi 73 X x X x _ Total Attended Tot. - Man Hours 28 _ 3(�_ 3.5 This Month Last Month Last Year C ments: uex : RuiisRer-Man., Aver MenPer Ru / 7. - �� 25r - �/S,� '..._ A v-er J6. -Lox Y e a rS , Z S i ��--- s /O -- --- — - - - w r CITY OF MENDOTA HEIGHTS PARK AND RECREATION COMMISSION MINUTES JANUARY 14, 1986 The regular meeting of the Park and Recreation Commission was called to order by Chairman Stein at 7:00 P.M., on January 14, 1986, in the City Hall Council Chambers. The following members were present: Stein, Damberg, Doffing, Knittig, Leffert, Schneeman and Singer. Also.present were Public Works Director Jim Danielson, City Administrator Kevin Frazell, Recreation Director Dewey Selander, and Barry Warner of Barton-Aschman Associates. The entire meeting was devoted to.the continuing study of the Comprehensive Park Survey. The presentation was given by Barry Warner of Barton-Aschman Associates. An outline of the material discussed is as follows: Trails - Pedestrian, bicycle, cross country skiing. Objectives/Policies: connect to adjacent communities connect open space - public/private connect generators regional open space variety of experiences on road vs. off road signing - system wide sidewalks funding The next meeting of the Park and Recreation Commission -will be on Wednesday, January 22, 1986,.at 7:30 P.M. in the Council Chambers. At 8:00 P.M. the Park and Recreation Commission will adjourn to a joint meeting with the City Council and Planning Commission. There being no further business to come -before the Commission, the meeting was adjourned. Respectfully submitted, Robert H. Leffert, Secretary 4 r CITY OF MENDOTA HEIGHTS PARK AND RECREATION COMMISSION MINUTES JANUARY 22, 1986 - 7:30 P.M. w A Special meeting of the Park and Recreation Commission was called to order by Chairman Stein at 7:30 P.M.,on January 22, 1986, in the City Hall Council Chamber. The following members were present: Stein, Damberg, Doffing, Knittig, Leffert, Schneeman. Singer was absent. Also present were City Administrator Kevin Frazell, Public Works Director Jim Danielson, and Barry Warner and Mary Ordal of Barton-Aschman Associates. SOUTHEAST AREA PARK NEEDS ANALYSIS (See memo #1 enclosed) A motion was made by Doffing, seconded by Knitting and carried to recommend to the City Council that Alternative #3 be adopted: That a minimal to moderate size active area be developed within the Tandem and adjacent development. Ayes: 6 Nays: 0 Discussion on developer dedication requirements (see draft #2 enclosed). Discussion of Phase II of the Comprehensive Park Study. A motion was made by Leffert, seconded by Knittig, to propose to the City Council to adopt the Park and Rec Commission recommendation to retain Barton-Aschman Associates to complete Phase II of the Compre- hensive Park Study. Ayes:, 6 Nays: 0 At this point, the special meeting of the Park and Rec Commission was adjourned to a joint meeting of the City Council, Planning Commission and Park and Rec Commission. Meeting adjourned at'8:10 P.M. Next regular meeting of the Park and Rec Commission will be on Tuesday, February 11, 1986. Respectfully submitted, Robert Leffert Secretary CITY OF MENDOTA.HEIGHTS TREASURER'S KEPORT--JANUARY, 1986 L. SHAUGHNESSY . DAKOTA COUNTY S"TATE HANK Checking Account Savings Account Savings Cert. 3-26-86 n 8.2% Collateral - Bonds $200,000 Gov't. Guar. 100,000 CHEROKEE STATE BANK C.D. Duc 1-7-86 @ 6.787 300,000.00 .C.D. due 2-1-86 @ 7.64% 125,000.00 Savings Cert. 3-86@8.27, 13,952.59 TOTA I. $438,952.59 Collateral - Bonds 1,500,000 Gov't. Guar. 100,000 U.S. TREASURY BIL1,S Due 3-20-86 $690,000 (AM) (10.60) 3-13-86 310,000 (1sc) BALANCE $-199,320.91 403.53 :,2L5.000-00 $= G/ 10/ 00 ULRlP1J Lib IOUNT 7" 226.7 2 !26.72 *� 385.92 385.92 20.00: 14.14 34.14 � 21.00 21.00.— ,G972000. 6,720.00.*.- 69.62 69.62 ✓ 350.00, 350.00.*� 59000.00. 5-j000.00 ✓ 4B-52: 48.52 20.00. 20.00 *. 165.60, 166-65: 166.62 499.97 *i 7.15. 7.20, 7.17 21.52 28.44 14-34 7.17. 7.17 57.12 ✓ 600.00 600.00 200.00 'OO.OD.t� 50.00 50.00 t� HECK "#OR VENDOR 'BAP TON ASCHMAN ASSOC CLARFYS SAFETY EQ Later .. 1" — Ll. — --r— -" L\\.I —L r'- 15-Engr 60 -Utilities 20-13olice 70 -Parks q30 -Fire gig 80 -Planning I TE?! W. e P�I O(�f 90 -An jtt &3At�, q4,. INV. ii R=,.PAAKS STUDY 10-4220-'000-00'346 3UNKZR?4NT/BOOT/COAT 12-4630-000-00.20C DAKOTA CTY CC 1/.23;Mr; 01-4400-110-10 DAKOTA CTY CC 3JSINE33,LIST MH. 01-4490-110-10, GTS 3/21CDNF WITT 01-4400-109-09 GENEIAL*,.EL=CTRIC CD: RAOIDS ?D 12-2010-000-00 5N2 INTERSTATE R,?RS2267 01-4330-460-30.013 KRECHS OFC MACHINES TYPE11RITER FD 12-4600-000-00 793 LINDBERG PIERCE INC q ---CITY HALL ARCH 08-4220-000-00 MINNESOTA 3EARING P4RT3xS,.VOW BLOWER. 01-4330-490-70 272 MID .AMERICA.POWERDR' MAAt4 1iGR:PFEIFF=R i 01-4400-050-50.204 CORRIGAN.'ELECTRIC CO. f RPRS DJTSIDE LITES 01-4330-490-50 CORRIGAN ELECTRIC CO RPRS:;JTSIDE LITES 01-4330-490-70 CORRIGAN ELECTRIC.CO RPRS-:OUTSIDE LITES 15-4330-490-60 r A TO.Z RENTAL. FL001 SCRUBBER 01-4305-050-50.E13 A TO Z RENTAL FLDD3 SCRUBBER 01-4305-070-70.E13 A TD'Z RENTAL FLODU SCRUBBER 15-4305-060-60 E13 i BATT_RV&TI.IE: W;riSE AC FINERS 01-4305-020-20 211 BATTERY&TILE WHSE AC FILTERS 01-4305-050-50 211 BATTERY&TIRE WHSE AC:FIY RS 01-4305-070-70 211 BATTcRY&TIRE WHSE AC FILTERS 15-4305-060-60 211. 0 S N•INFO SVCS R_ CDNP.STUDY 01-4480-110-10 MARTIN MC ALLISTER RE 1/15=VALUATION: 01-4490-020-20 REX ELECTRIC RPR RPR312231 01-4330-460-30 123 1:,918.96 ARNE30M FUEL DIL.`SVC DIES=:> 01-1210-000-00 4 11 918-96 *- 27.34 AT & T INFD SYSTEMS FE3 SVC 01-4210-020-20 27.84 &-- 14.70. -HECK REGISTER AUTO SLY CAP :TEST : iMOUNT VENDOR ITEM. -DESCRIPTION ACCOUNT NO. INV. 35.00 TRI CTY LAS EN=CASSN• 1985 -DUES 01-4404-020-, 3� 35.00 *- B&J AUTO S'LY. CAP? TEST lo, 009090. KLAMM MECH FINALFS,PYMTB 16-4460-850-00 AUTO 19`:000.00.: &� CAPT_ST: 01-4305-070-70 34 10.20. 5.04. PROEK. FILM PROCESSING 01-4305-030-30 4i 7.26 PROEK FILMORO:ESSING 01-4305-030`=3b 3' 12.30,&- 15-4305-060-60 3� 83.68. 10.50— AIR'CDMM INC RPRS2287z. 01-43307450-30 5`. 10.�0.ti 169.82 ALBINSON MISS` S?LYS 05-4300-105-15 2� 169.82 1:,918.96 ARNE30M FUEL DIL.`SVC DIES=:> 01-1210-000-00 4 11 918-96 *- 27.34 AT & T INFD SYSTEMS FE3 SVC 01-4210-020-20 27.84 &-- 14.70. B&J AUTO SLY CAP :TEST : 01-4305-020-20 3A 14.70: B&J AUTO SP LY C4PTEST 01-4305-030-30 3� 14.70: B&J AUTO S'LY. CAP? TEST 01-4305-050-50 3� 14.70. B&J AUTO SP LY. CAPT_ST: 01-4305-070-70 34 10.20. B&J AUTO S?LY FUSES 01-4330-490-50 34 14.68 B&J AUTO S?LY C4Ps.T --- S T_. 15-4305-060-60 3� 83.68. 125.00. BD -WATER COMMISSION Wfk,'1EA31NGS 15-4305-060-60 2`. 1:25.00 &� 75.48 CHAPIN PUBL A) FOR 3IDS 51-4240-925-00 4( 75.48 &� 13.78 CITY MDTOR SUPPLY S -BEAM: 01-4330-440-20 if 98-46 CITY MOTOR SUP?LY d4TTERIES2281 01-4330-460-30 11 I.4OUNT 48.67 137.77° 303.68 *� :HECK REGISTER VENDOR ITEM :OESCRIPTION CITY.MOTOR SUPPLY' PARTS: CITY . MDTOR SUPPLY MUFFLER: 28.55 CDPY EQUIP CO. 28.55 * -- 554.00. FIRST NATL-ST PAUL 219.38 FIRST.NATL-ST ?AUL 773.38 *- 136.92 ICMA RC 71.11 ICMA,RC 208.03 *� 250.00. IDS LIFE I:4S CD 250.00 *, 74.65 KAR PRODUCTS IVC: 74.65 , KAR PRODUCTS INC. 74.63 KAR PRODUCTS - INC -223:33 *� 1.51 KJLCANDER GUY 34.65 KULLANDER 3UY 5.46 KULLANDER GUY. 2.10. KULLANDER GUY 43.82 *� 344.11 LAKELAND FDRD 344.11 .}- 14.00 LEEF BROS INC 14.00 LEEF BROS INC 14.00 LEEF BROS INC 42.00 */ S?ILrS FEE R=1985 EQ CERT FEE 2= TI`F838DS 2/14?AY20LL 211.4'AY20LL F=3.PYMT PORTS: PARTS PORTS PDSTA'VE=XP MI rARJ' 2/10 MI,THRU 2/10 MI TARU2/10 R?RS79FDRD JAN:SVC JANSVC JAN SVC ACCOUNT NO. INV. 01-4330-460-30 18 01-4330-490-50 18 51-4300-925-00 12 12-4226-000-00 8'3 16-4226-000-00 29 01-2072-000-00 01-4.134-110-10 01-2072-000-00 13 01-4305-050-50 73 01-4305-070-70 73 15-4305-060-60 73 05- 4318-10 5-15 05-4415-105-15 51-4415-925-00 80-4415-831-00 01-4330-460-30 31- 01-4335-310-50 47 01-4335-310-7D.47 15-4335-310-60.47 25.20 LOGIS DATADIS?ATCH 01-4214-110-10.16, 25.20 *` CHECK •RE61STER OUNT VEWDOR ITEM.DESCRIPTION ACCOUNT NO. INV. 1 MILLER DAVIS CO PENS 01-4300-110-10 484, !483.25 MEOC:NTERS HP F=3 ?IEM 01-2074-000-00 162 6?1.45 MEDC=NTERS HP Fra PAEH. 01-4131-020-20 162 fr5kft:&5 4 MEDC=NTERS HP FEB PREM 01-4131-021-20.162 ENVELOPES ,1".DO, MEDCENTERS HP F=$?RE'!: 01-4131-040-40.162 TrP= 1s'076.10 MEDCENTERS HP FEB PRE' 01-4131-050-50.162 •24b.40- MEDC=NTERS HP F=B RREA. 01-4131-070=70 162, 716.30. ME1)C.ENTERS HP FEB PREM. 01-4131-110-10 16;� 351.75 MEDCENTERS HP' F=B?WEH: 05-4131-105-15 162' i34.85 MEDCENTERS HP FE -3 PREM': 15-4131-060-60 162 4,06-2.15 MINN BENEFIT. ASSN F:B PR=M 15.35 MEND HGTS AU331SH' MINN _ J4111- SVC 01-4280-310-50 37 15.30. MEND HGTS'RU83ISH 91.00. JAN'SvC 01-4280-310-70 37 28.75 MEND HGTS RUBBISH 05-4131-105-15 JANSVC' 01-4280-315-30 37 12.35 MEND HGTS 2UBBISH PR=M. JAN:SVC 15-4280-310-60 37 74.75 *� 1*#10.75 METRD WASTE CONTROL JAN-S4C CHCS 15-4448-060-60 Y ,1 s -410.7 5 t gz.40 . MIDWEST . SIREN SERV FEB .MTCV, 07-4330-000-00 129; &2.40 . ► 1n4.37 MILLER DAVIS CO PENS 01-4300-110-10 484, 1`4.. 3 7 0;6-5.55 MILLER PRINTING ENVELOPES 01-4300-020-20 107 X7.45 MILLER PRIITINS TrP= FO2: PLAQUES 03-4490-110-10°.107 a93.0 -0.t/ 15.21 MINN.BENEFIT. ASSN FEB ?2=M` 01-2074-000-00, 153.69 MINN BENEFIT ASSN FEB PREM 0.1-4131-020-20 45 MINN BE-.NEFIT . ASSN. F7-8 P:2=M 01-4131=021-20 2 1 00 MINN BENEFIT. ASSN F:B PR=M 01_-4131-070-70 1-34 . 9,15 MINN _ BENEFIT . ASSN FEB . PA74 01-4131,-110-10 91.00. MINN BENEFIT ASSN FEB ?REM 05-4131-105-15 :2.I3 MINN BENEFIT ASSN F=B PR=M. 15-4131-060-60 B`l'©.4 3 /79.44 MINN DEPT OF IEV JAV' FJE_:. TAX 01-4320-050-50 79..4 4 +►/ AMOUNT 13.60, 3.40 3.40 . 3.40 5010, 1.70. 1.70 32.30.*� 144.00 144.00 t.. 23.25 23.25 ! :HECK REGISTER• VENDOR MINN .•MUTUAL" LIF E MINN.MUTUAL LIFE M.INN.MUTUAL LIFE MINN.. MUTUAL LIFE MINN'MUTUAL;.LIFE NORTHERN ST POWER CO MI.NN; MUTUAL, LIFE MINN. MUTUAL: LI.=E MINN:TEAMSTER-LOC320: NELSON RADIO COMR ITEy'7=3CRIPTION F_B ?AEM' FE8 34EM: FEB PIEM FEB ?2=M FEB PIEy° FEB PREM F=B PREM. F=3)JES F=34T:N ACCOUNT NO. INV. 01-2074-000-00.2, 01-4131-020-20 2. 01-4131-021-20 2, 01-4131-070-70 2' 01-4131-110-10.21 05-4131-105-15 2, 15-4131-060-60 2 01-2075-000-00 01-4330-450-20 136.70 NORT3ERN ST.POWER CO. F=B SVC 01-4211-315-30 285.41 NORTHERN -ST POWER CO: FEB -SVC 01-4.211-315-30 326.61 NORTHERN ST POWER CO FEB SVC. 01-4211-320-70 19.69 NORT4ERN ST ..POWER CO FEB 3VC 01-4211-320-70 609.12 NORTHERN ST.POWER CO. FEB SVC 01-4212-315-30 160.02 NORT:-IERN ST POWER CO i FEB SVC 01-4212-315-30 227.15 NORTHERN ST, -POWER CO. FEB SVC 01-4212-320-70 256.31 NORTAERN ST.POWER CO. rE3.SVC 15-4211-400-60 22.36 NORTHERN ST.POWER CO FEB -SVC 15-4212-400-60 29043.87 �. 39.85 NDRT=IWESTEAN BELL �E3 SVC 01-4210-020-20 17.29 NORTHWESTERN BELL F=3.SVC 01-4210-050-50 17.28 NORTHWEST E1N.BELL F=3.SVC 01-4210-070-70 19.50 NORTHWESTEAN.3E'LL F.EB SVC 05-42.10-105-15 17.28 NORT3W&STER N SELL F}3 SVC 15-4210-060-60 282.65 NORTHWESTERN BELL F7 -3 -SVC 15-4210-060-60 393.85 k� 21093.41 PUBLIC• EMPL' RET ASSN: 1/31?AYIOLL 01-2062-000-00 19463.83 PUBLIC EMPL: RET ASSN 1/31PAYROLL 01-41.34-020-20 558.78 PUBLIC EMPL. RET ASSN 1/31'4YROLL:,;l,. 01-4134-021-20 48.20 PUBLIC EMPL.RET'ASSN. 1/31:IAYROLL 01-4134-040-40 189.32 PUBLIC EMPL RET:ASSN, 1/31?AY30LL 01-4134-050-50 111.62 PUBLIC EMPL:RET.ASSN, 1/31PAYROLL 01=4134-070-70 14B.09 PUBLIC EMPL RET.ASSN 1/31?AYROLL 01-4134-110-10 230.62 PUBLIC EMPL RET ASSN 1/31?AY30LL 05-4134-105-15 55.31 PJBLIC EMPL. RET ASSN 1/31?AY30LL 15-4134-066-60 p899.38 t/ C'H,ECK REGISTER 4OUST VENDOR ITE4<DESCRIPTION 9.00. 18.00. 9.00, 36.00 15.05 25.00 30.10 70.15 ki 7.60 8.33 44.08 60.01 16,1.44.59 5(12.65 G2'. to . 59400.00. 12x226.72 3,D;03.92 2 , 1518:. 4 6 I"g,219.38 139.59 2.10 3ae:4035 . 31 MX 141F. CHECKS: 10;9 5,356.93 009A 2,969.88 1°1`00P , 525.00 110'41 1,707.06 1100 25,136.74 1100p 40.00 I100. 2,000.00 37,735.61 GT 84,171.42 STATE TREAS. STATE TREAS STATE TREAS SJN IEWSPA'ERS SUN NEWSPAPERS SUN :MEWSPA'ERS TRAIL DODGE IVC TIAIL DODGE INC TRAIL DDDG= INC FUND 01 TOTAL F�JVD 05 TOTAL FUND 07 TOTAL FUND 08 TOTAL FUND 10 TOTAL FUND 12 TOTAL FUND 15 TOTAL FUND 16 TOTAL" FUND 51 TOTAL FUND 80 TOTAL TOTAL FES PREM FE3. ?REM . FE8 PREM HRG.MDT.G&L PROP ON= YR . S UBSC.- PO AJ FOR.jIDS 79-3 R?RS2230. R=LAY2225 RPRS2230. GENERAL -FUND EN;1 HTERPRiSE CIVIL'. D_FENSE CITY.iALL SINKING FD S'ECIAL PARK FUND EDOI?MEVT CERTIFICATES SEJ=R " UTILITY TID I79-7/81-4/82-2/82-6 I79-3.MIRIAM-HIAW DRAINA 1.35-GLE MAY LAKE DC BANK 1/31 FIT DOER SS SIV 1/31 FICA DC BANK 1/31 Payroll Deductions SCCU 1t DC BANK 1/31 Net Payroll State of the Region 2/26 Seminar U.S. Post Ofc Refill meter ACCOUNT N0. INV. 01-4131-021- 62 01-4131-110-10 62 05- 4131-105-15 62 01-4240-080-8067 01-4402-020-20.64 51-4240-925-00 67 01-4330-440-20 65 01-4330-440-20 24 01-4330-440-20 65 LIST OF 1986 CONTRACTORS TO BE APPROVED BY CITY COUNCIL ON FEBRUARY 18, 1986 Asphaltic/Concrete Paving License: Daily and Son Blacktopping, Inc. Masonry License: Suburban Cement Construction, Inc. M. F. Fleischhacker, Inc. Excavating License: Hartman Excavating, Inc. Bob Zappa Excavating Cokley Plumbing Shulties Plumbing Lake Side Sewer and Water, Inc. J.R. Walker and Sons, Inc. J and F Excavating ,'Gas Piping License: Egan and Sons Company Premair Heating and Cooling, Inc. Paragon Heating and Air Conditioning Kleve Heating and Air Conditioning Riccar Heating Domestic Heating Company General Contractor's License: TJB Companies, Inc. Irmi ter Contractors` and Buil ders, - L,td. B.B.K. Construction Reliable Homes, Inc. Lester's of.Mi:n.neso.ta,-Inc. Hanson Homes, Inc. Linvill Associates, Inc. Warner True Value Hardware, Inc. AAA Builders, Inc. HamMar Enterprises, Inc. Five Star Homes, Inc. The House Doctor Heating and Air Cond. License: Domestic Heating Company Riccar Heating Kleve Heating and Air Conditioning, I Paragon Heating and Air Conditioning Egan and Sons Company Apollo Heating Snelling Mechanical, Inc. Controlled Air Premair Heating and Cooling, Inc. Plasterinq/Stucco License: Housley Construction, Inc. Sian Installation License: Suburban Lighting, Inc. 11986 CIGARETTE LICENSE Country Club Market, Inc. Mendakota Country Club, Inc. Snyder Drug, Inc. Texaco, Inc. D.V.M., Inc. Somerset Country Club 1986 RUBBISH HAULER LICENSE: Remackel Trucking Triangle Rubbish Service City Clean -Up :xd ►Yai:.a"`aW4rt1� "` b .� :. ¢ii" " t9 yr :f, `4'Y�'"k; ^.+s., rt? , ''- C i a --e .t ti.r ,��.iww, t� �'afxWiaf.:"v?'k'.`., `'1 .: k r "testy%Zi.:,,.f; •t C'4.F 'E V4 t� -� �- CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin D. a City:Asta or . February,.12, 1986 SUBJECT: Barton-Aschman Parks Study Proposal INTRODUCTION Attached is another copy of the Barton -Ashman proposal for Phase II.of the Parks study. At the meeting of February 4th, Council voted to approve only Tasks 1 and 3. Unfortunately, no one from either the Parks Commission or Barton -Ashman were present to react to how that would impact the continuing work of moving toward a bond referendum. After considering the issue at its February 11th meeting, the Commission has voted to request the Council recon- sider its` action -and vote :to approve the entire Phase' II_ scope of ° services:' . BACKGROUND At the February 4th meeting, Council raised several concerns about the work that had been completed by the consultant under Phase I. A copy of the original scope of services was not available at the meeting, and Council had had benefit of seeing only a few chapters of the resulting work product. A copy of the Phase I contract is attached for your review. You will particularly notice that under'Task 5: Schematics Master Park Plan, it was specifically noted that two park plans would be developed. It was also noted that additional site schematics could be included at additional compensation, and that has`been included in the Phase II proposal. Under separate cover, we have also forwarded to Council a copy of the completed Phase I work"product. These were presented to the Commission at the February 11 meeting. Chapters IV - Goals and Policies, V - Community Trails, and VI - Facility Improvements, are the new additions. Hopefully, a review of the materials will answer Council questions about the Phase I work. THE PHASE II PROPOSAL At its"!.meeting, the Commission discussed the pros and cons of the three tasks that were deleted by Council. Task 5- Requesting Meeting Attendance, is particularly critical since without it, the consultant would not be authorized to attend any more meetings of the Commission. Improvement to Existing, Park .Facilities, received the m_ostdis- ,,�•_ ,, cussion.' "'Earlier in the meeting the Commission heard from Ken Vraa,-Eagan Park and Recreation Director, and Bill Kleineck, West St. Paul Recreation Director, about their successful referendums. Ken indicated that one of the keys to; ,success -in . Eagan was selling each -neighborhood -on -:the, improvements _to�:,it"s.� area .r parks. The Commission concluded that some neighborhood improvements might well - 2 - 'A.. rank as a priority in putting together a saleable bond issue, and they there- fore needed the information to be provided in Task 2. You will notice that Chapter VI - Facility Improvements, clearly identifies the needs of each park. Phase II - Task 2 will tie down costs associated with these needs so priorities can be set. The consultant also clarified that the proposed fee of $8,500 is an outside maximum, and the cost could be far less, depending upon the depth of study actually needed. RECOMMENDATION The Commission finally concluded that they need the entire Phase II scope of services, and voted to request your approval. Parks Commissioners Bob Doffing and Bob Leffert, as well as consultant Barry Warner, will be present to answer Council questions. ACTION REQUIRED To move for reconsideration of the action of February 4th on the parks study proposal, to consider the request of the Parks Commission, and to take final action on approving a contract. KDF:madlr attachments it Barton-AschrnanAssociates, Inc. 1610 South Sixth Street Minneapolis, Minnesota 55454 612 332-0421 January 28, 1986 Mr. Kevin D. Frazell City Administrator 750 South Plaza Drive Mendota Heights, Minnesota 5.5120 Re: Phase II Park and Recreation Facility Study Dear Mr. Frazelh As requested by the Park and Recreation Commission at its special meeting on January 22, we are submitting the Phase II scope of services and recommended contract addendum. Our services would include the following tasks: Task 1. Definition of Trail Improvements Task 2. Improvements to Existing Park Facilities Task 3. Athletic Field Complex Analysis Task 4. Bond Issue Information Dispersion Task 5. Requested Meeting Attendance The scope of services for these tasks is attached. Specific services are described for Tasks 1 through 3 on- a cost not to exceed basis. Tasks 4 and 5 services would be completed by Barton-Aschman as requested by city staff or the Park and Recreation Commission. These services would be billed on a time and expenses basis with an upset maximum. Total compensation for Tasks 1 through 5 would not exceed $22,200 without the city's approval. We suggest that the Phase II services be completed as an addendum to the Phase I contract with the following exceptions: Article 2. The CONSULTANT will attend meetings as requested by the CLIENT and bill on a time and expenses basis. Article 3. Phase I1 Tasks 1 through 3 will be completed by April 1, 1986. Tasks 4 and 5 will be completed as requested by the CLIENT. Article 4.10.4 Consultant compensation will not exceed $22,200 without the CLIENT's approval or supplemental agreement. O Barton -Aschmah, Associates, Inc. Mr. Kevin D. Frazell January 28, 1986 Page 2 Please review the attached scope of services. If this agreement meets with your approval, sign and return one copy for our records. Barton-Aschman looks forward to working with city staff and its commissions toward a successful bond issue. Sincerely, Barry J. arner Senior Associate XkOJohn C. M an Vice Pre4i'dent and its Contracting Officer BJW/JCM:jkc ACCEPTED AND APPROVED BY: Signature Typed Name AUTHORIZATION TO EXECUTE AGREEMENT FOR: Date cc: Mr. James Danielson Mr. James Stein ATTACHMENT A Task 1. ' Definition of Trail Improvements An infield inventory and investigationof future trail.locations will be conducted to understand specific design and engineering constraints. General trail alignment will be determined with respect to existing roadways or alignment through park areas or private parcels. Typical design cross sections will be developed and illustrated for the respective trail segments. Right-of-way acquisition will be determined if required. Cost estimates will be projected based upon facility type, anticipated grading, property easement or acquisition and detail engineering. Ancillary facilities such as rest areas, interpretative signing and viewing areas will be noted. A memorandum will summarize the facility improvements and related costs. Compensation: $4,500 Task Z. Existing Park Facility Improvements Potential improvement to existing park facilities will be derived from discussions with city staff, the commission, and documentation from the planning process. Improvements to each facility will be described and conceptual design provided. Conceptual plan graphics will be produced for those ' facilities with projected improvements.. -Cost-estimates -will be completed for each facility. A summary memorandum will be furnished which describes improvements, portrays improve- ments with sketches and provides preliminary cost estimates. Compensatio $8,500 Task 3. Athletic Field Complex Analysis Six alternative site locations have been identified for the potential athletic field complex. These locations include: 1. Wachtler property near Valley Park and Wachtler Road 2. Schoof�Forest'='property-",,(eastern one-half of property adjacent Mendota Heights Road at Huber Drive) 3. Henry Sibley High School - joint use of existing and expanded facilities 4. Riley property - site located south of Mendota Heights Road at Huber Drive 5. McCloud/Wilder property - northwest quadrant of Marie Avenue and Victoria 6. PERKEGWIN property - abutting Mendakota Golf Club near fire station The purpose of this task is to analyze these sites and assist city staff and the Park Commission in selecting the appropriate site. This task will examine site alternatives by comparing compatibility with field layout, anticipated construction expense, location and access, potential for shared y "- use or as a joint neighborhood park and acquisition requirements. Plan graphics" will be used to test potential configurations. A summary matrix will be utilized to directly compare the site characteristics and their potential performance. Work .completed previously for the Wachtler and School Forest sites will be integrated into this task. Topographic mapping required for the analysis is the responsibility of the city. Compensation: $4,200 Task 4. Bond Issue Information Dispersion This task will _ assist staff and the Commission in developing promotional literature for the bond issue. Materials may include a brochure layout and design for general distribution to the community and/or large information panels suitable for use at public information meetings. These efforts may include writing descriptive text, completing required graphics or providing graphic layout. Compensation: Time and expenses with an upset maximum of $2,500 with consultant efforts directed by staff or Park Commission Task 5. Requested Meeting Attendance Preparation for the bond issue will require meetings of the Park and Recreation Commission, City Council, the public or neighborhood groups, School District 197 and other interested parties. The consultant will, at the Park Commission or city staff's request, attend these meetings either as technical liaison or to make presentations. Compensation: Time and expenses with an upset maximum of $2',500 with consultant efforts as directed by staff or Park Commission El 0 PHASE I FACILITY NEEDS ASSESSMENT TASK 1: REVIEW COMMUNITY CHARACTERISTICS AND BACKGROUND INFORMATION Objective: To research and document projected Mendota Heights' growth trends and demographics Discussion: Mendota Heights has witnessed significant growth in the past two decades. In fact, the community has grown over 15 percent since 1970. According to Metropolitan Council projections, the city will reach 9,000 by 199.0 and 10,200 by the year 2000. This growth will generate additional park and recreation demand. The community's planned diverse ..land use, physical characteristics and transportation corridors are integral components to evaluating existing park developments and responding to future demographic changes and additional development. This task's purpose is to provide an information base from which the needs analysis can be completed. Subtasks include: A. Review the existing Community Park System Plan (1971) and the Recreation Facilities Survey (1977). B. Review and analyze background information relating to the -park plan. Analyze demographic information (U.S. Census, school district data, etc.) for information on age groups, concentrations of special populations, etc. Mendota Heights' changing demographics may , require an alteration of its park and recreation program. .:.:.Review. ,.comprehensive plan (1979), existing land use conditions, trends, development patterns and anticipated phasing to show type, timing and intensity of growth expected. Review of elements such as land use, natural "` features and transportation will shape park service area boundaries. - _Meet. -with Planning Department staff to review development trends, utility phasing, plans, etc. Also discuss regulations, ordinances and procedures that will have an affect on park and natural resources including park dedication and shoreland protection requirements. Analyze existing conditions, trends and plans to show type, timing and intensity of development planned. Although Mendota Heights' growth rate is moderating, trends can be interpreted to indicate areas where demand for recreation resources will be high, unique natural features may be appropriate for recreational us,e or special populations, such as athletic associations, may influence recreational needs. Result: Technical memorandum summarizing Mendota x Heights' existing demographics,. growth trends and other technical information which influence park development. Meeting: One meeting with Park and Recreation Commission One meeting with city staff CITY•OF MENDOTA HEIGHTS wwra rawtr ................ tur+nm� i *t+,/� _ ��i.tRt 1 �+ •o, � i 1990 Land Use Plan P Park�' S School ,=SLR• PS Private School Gem Cemetery LW - GC Gott Course. ' •— RR Rural Residential GC LR Low Density Residential MR Medium Density Residential HR High Density Residential i LB Limited Business - -• -� r' - B Business- r-- - p LR I Industrial s ( O It 7 r' Citic LR P V♦t i t E .. em's F LB •� /'i /h i Lr� �L�t' Nature LR Preser�e Ifs +y ; / illi G MR t......... ..Cern P LR i LR RR HR r •' r PSs P i LR LR. RRO t. LB Mendota Heights' future land use planning will be reviewed and analyzed to help determine future park needs. i TASK 2: INVENTORY OF EXISTING PARK AND RECREATION FACILITIES Objective: To inventory and analyze park and recreation facilities that influence Mendota Heights. Discussion: Mendota Heights has a number of existing park facilities which vary in size and facility development. In addition,, the community has access to nearby federal, state and regional park and open space facilities. The inventory process will: A. Locate and inventory federal, state or regional park and open space facilities which abutt or are in close proximity to the community. Representative agencies will be interviewed to fully comprehend potential development or policy changes. B. Inventory and assess developed community and neighborhood parks and other special use areas. The inventory will include sketch plans and discussion of: - size, (acres) - physical features such as topography, water bodies, vegetation, focal points, etc. - general character of the park and its role (passive, active,- etc.) - detail of facilities: type, quantity, state of repair, etc. - degree and type of use -special problems such as incompatible adjacent land uses; noise, safety or traffic problems; vandalism; maintenance problems; water quality, etc. C. Inventory and assess presently undeveloped parks and potential recreation areas within Mendota Heights. Discussion for each parcel will include: size and shape of parcel and its potential use (i.e., major multiple -use complex) dominant physical features general site character - status of pending plans or proposals for its use - special, planning considerations such as adjacent land use, safety barriers, etc. - ,,,,rsuggestion of possible uses suitable for the site D. Describe all public trails currently used for bicycles, ,pedestrians, cross country skiing or equestrian and unofficial corridors such as utility assessments. E. General discussion of public indoor recreation facilities, terms of ownership and use, facilities included, degree of use, general character, special concerns. F. General discussion of historical and conservation areas within the city, their present facilities, and the role they serve in overall recreation needs, special concerns, etc. G. General discussion of indoor and outdoor facilities at schools and churches and the degree to which they .are used or are available for use by citizens. Opportunities and obstacles to cooperative use and programming. H. Inventory and discussion of private/commercial recreation ' facilities and the role of commercial recreation in meeting local needs. The inventory will include a description of facilities, programs, `limitations on public .use (i.e., member only) fee structure. Result: A comprehensive inventory of all city park and recreation resources including a sketch and profile sheet discussing each site. A summary of all other recreation resources serving Mendota Heights, describing facilities, access and availability for public use, both current and anticipated. CITY OF MENDOTA HEIGHTS DMA CMMIV ................ .P..4fOT4 Community I! MT Existing City Park IM -7 Park Expansion O County & State F. J Schools V Y" Churches & Semi .t.0 Public Existing community mid related regional facilities will be inventoried and analyzed. TASK 3: COMPREHENSIVE NEEDS ANALYSIS Objective: To determine Mendota Heights' existing and future park and recreation facility needs. Discussion: Mendota Heights' needs analysis will have a three -pronged approach to provide a comprehensive review of the community's park and recreation needs. Each methodology'has its own specific analysis strengths and, in turn, will reveal inadequacies which another method may fail to acknowledge. Analysis methodologies will include: A. Comparison with accepted standards. General standards relating proportions of park land and facilities to the population, as well as suggesting facility service areas, may be useful in evaluating the overall adequacy of the park and recreation system. The "standards approach" is a useful tool in stimulating further analysis, not substituting for it, and should be used in accordance with other demand analysis measures. B. Interview Key Persons. Private interviews with key community citizens who have specific interest in park, recreation and athletics will be conducted. These interviews ! promote communication and insights as to the performance of existing facilities and procedures. Perceived needs and ; constructive comments which may not surface in a public forum are often identified. Interview candidates may include: i - community education or other school district personnel - athletic association representatives - city officials including the park's maintenance director, Park and. Recreation Commission, and planning staff 'The %dity -may suggest ,other Mendota Heights citizens for Barton-Aschman interviews. Up to ten interviews will be conducted. C. Facility Assessment. A facility assessment will be made based on Task 1 and 2 information. This analysis will review those existing park and recreation development deficiencies on an existing neighborhood and community facility basis which were identified through the inventory tasks. Result: A technical memorandum will be produced which summarizes the needs analysis, including: A. Existing and projected five and ten year park needs. The analysis will show city-wide needs, as well as neighborhood or planning subarea needs. B. Adequacy of existing and planned facilities in terms of access, location and usability. C. Identify special use facility needs and probable timing of need. D. Identify needs for future parks. E. Identify qualitative aspects of park needs; i.e., upgrading a softball facility from sand lot to league play or .converting temporary hocky rinks to permanent facilities. F. Map park needs/deficiencies by location. Meetings: One meeting with Park and Recreation Commission Interviews with city staff and special interest groups CITY OF MENDOTA HEIGHTS ""TA cou Tv ................ r WTs Planning Neighborhoods Established neighborhoods will serve as the basis for one of the needs analysis methodologies. TASK 4: REVIEW POLICY AND CRITERIA ISSUES Objective: To review and revise or formulate basic community park policies. Discussion: This task focuses on policy issues which Mendota Heights should formulate, or review and revise as needed, previous to park facility expansion. Typical issues which Barton-Aschman could assist in reviewing may include: - existing goals and policies relating to the park system - the roles and interrelationships among various recreation providers in Mendota Heights - potential funding mechanisms and opportunities - formulate ' a park dedication requirement involving developer land dedication and/or fee A. Review and evaluate existing goals and objectives from the Comprehensive Plan and other documents relating to the Mendota Heights Park System. Refine or augment as needed. B. Review the roles and relationships between the various recreation providers serving Mendota Heights residents, such as: city, school districts, county or state agencies, quasi - public agencies, or private organizations. C. Develop suggested criteria for determining acquisition and development '-priorities. Criteria might include such factors as: availability or adequacy of existing facilities population to be served time frame of need; present vs. projected need potential method of implementation (dedication, grant, bond issues, cooperative agreements, etc.) Result: Technical Memorandum summarizing policy and criteria issues to consider for revision or development. Meetings: One meeting with Park and Recreation Commission TASK 5: SCHEMATIC MASTER PARK PLANS Objective: To prepare master park plans which schematically organize elements for development, given identified site constraints. Discussion: This task will develop schematic sketches for park development areas to be selected by the city. Written descriptions will complement the sketches describing proposed park, development and its relationship to the surrounding neighborhood. General cost estimates will be provided for each schematic sketch. A. Identify sites for which concept plans will be prepared. j Prepare base maps of sites. ! h B. Identify function of -park in terms of park classification, service area needs, user groups, etc. C. Analyze site characteristics and suitability for recreational development including size, slope and soils limitation, vegetation, adjacent land uses, access, and aesthetic considerations such as views, natural features, etc. D. Develop a schematic plan for each park. The master plan will portray general park layout and relationships between activity areas. E. Develop general cost estimates. F. Review with staff, refine as needed. Result: Schematic master plans for two parks to be selected by the city. (Schematic sketches can be prepared for additional park sites with commensurate compensation.) TASK 6: COMMUNITY TRAILS PLAN Objective: To establish a framework plan which delineates trail development for pedestri'ans;'bi`cy-cl'es cross -'country skiing and. equestrian use. Discussion: Mendota Heights has begun to implement bike trails with monies from Dakota County. Other trail projects are eligible for state grants. The comprehensive land use plan designates corridors for development; however, additional detail is desirable to insure a strong . system based upon user group origins, destinations, physical features and general design criteria. A. Inventory`kptiysical-'and- cultural features -which will influence trail development. Factors may include: - existing community trails developed or proposed regional trails - significant barriers such as topographic, transportation or cultural constraints - logical trip generators (origins) and trip destinations B. Define specific user groups based upon interviews with city staff and representative user groups. C. Establish goals and objectives for trail development. D. Define location criteria to guide and evaluate trail corridors. E. Formulate schematic trail corridors for bicycle, pedestrians, cross country skiing and equestrian. Multi -modal and single use trails will be considered. F.' Establish general` design standards for each trail mode. Trail widths, surface materials and gradient constraints will be recommended. Result: A memorandum will be produced which summarizes and delineates: A. A synthesis of factors influencing trail location B. Summary of trail goals and objectives, and locational criteria C. Schematic framework plans delineating trail corridors for: 1. bicycles 2. pedestrians 3. cross country skiing 4. equestrian D. Summary of design standards Meetings: One meeting with 'Park and Recreation Commission Interviews with prominent user groups CITY OF MENDOTA HEIGHTS MEMO February 13, 1986 1 TO: Mayor, City Council and City Adm' �o FROM: James E. Danielson Public Works Director SUBJECT: Wholesale Water Report Job No. 8401 nTgPT144Tnm Mendota Heights had a contract with St. Paul Water Utility that expired in September 1982. That contract addressed all the terms and conditions underwhich St'. Paul provided water to Mendota Heights residents on a retail basis. Buying water retail means that St. Paul is responsible for all that is necessary to provide water service individually to each of Mendota Heights' water users. There is another way to buy water from St. Paul and that is on a wholesale basis. It was brought up during contract negotia- tions that perhaps Mendota Heights might come out better if they converted to wholesale. Staff completed a preliminary study that looked favorable, so SEH was hired to do a more detailed analysis.- That study (attached) was completed in 1985 however for the following reasons was not brought before the Council until now: 1.•- Maplewood and West St. Paul also buy water from St. Paul on a retail basis and also have contracts that are expired. Maplewood is very actively trying to get St. Paul .to reduce or eliminate a 20% surcharge to out of City customers. In March of last year, when our SEH study was completed, Maplewood had proposed legisla- tion before the Minnesota House of Representatives that would provide for an arbitration process if a water price with St. Paul 4,was:unable t.o.:be.agreed upon. That bill was delayed to the 1986, session after a promise from St. Paul that they would work harder toward coming to a reasonable agreement with the affected communities. 2. Since that time our Council agendas have always been too heavy, and the.presentation of this report kept getting postponed and then finally shelved. St. Paul has been willing to continue to operate under the old agreement so there is no pressing need to push hard for a new contract unless we can get a better one. There is now an ebb in the flow of new business so we have dusted off the old report and asked its author, Wil Liebeno i to search his memory banks and present his findings at Tuesday's meeting. RECOMMENDATION: Staff feels that the $17,000 savings of wholesale over retail as called out in Wil's report, is not good enough for Mendota Heights to pursue conversion. There are too many contingencies that always pop up when a new venture is pursued, that $17,000 could easily evaporate to nothing or worse. Also the City staff islooking forward to a very busy year anyway without adding wholesale water conversion to the list of things to do. Staff recommends that ,Council authorize us to begin negotiations with St. Paul Water Utility on a retail basis. Staff will attempt to negotiate a contract that has water costs that are less than the existing 20% surcharged ones. Staff could also investigate how interested St. Paul is in having Mendota Heights as a wholesale customer. It appears from SEH's report that the Roseville rates would be too high for Mendota Heights to convert but if• St. Paul really wants us as a wholesale customer perhaps they would give us more favorable rates. ACTION REQUIRED: Review the attached report with Wil Liebenow and if Council wishes to implement the staff recommendation, direct staff to initiate contract dis- cussions with St. Paul Water. CITY OF MENDOTA HEIGHTS -.-MEMO TO: Mayor and City Council February 14, 1986 FROM: Kevin D. Fra lO)ty Administrator SUBJECT: Discussion of Metropolitan Council Community Development Committee Action on Southeast -Area Plan Amendment As Council was aware, the Metropolitan Council Community Development Committee considered our Southeast Area Plan Amendment on Thursday, February 13. Please see the Friday News of Friday, February 14th for a report on what transpired at that meeting, and the recommendation of the Committee. The next step in the process is for the full Metropolitan Council to consider the Committee's recommendation at its meeting of Friday, February 28. Until we know whether the full Council is going to concur with the Committee's recommendation, there is no need for further action on our part. However, I have scheduled this on the agenda, so that the Council can have a discussion among itself about the Committee action, and ask further questions of Mayor Lockwood and me,xaho were present at the meeting. KDF:madlr 7 CITY OF MENDOTA HEIGHTS MEMO February 13, 1986 TO: Mayor, City Council and City minis fator FROM: James E. Danielson Public Works Director SUBJECT: Gun Club Lake WMO Manager Designation Job No. 8321 DISCUSSION: Last year the cities of Eagan, Inver Grove Heights and Mendota Heights formed a joint powers Watershed Management Organization for the Gun Club Lake Watershed. Attached is a letter from Tom Colbert asking that we desig- nate our representatives to the Board of Managers. Each city is required to designate two representatives a permanent one and one for the preparation and adoption period. I was appointed to serve on the Lower Mississippi Board with the idea that any major policy decisions would be brought before the Council prior to my casting a vote. I suggest that I also serve on the Gun Club Lake WMO as the permanent member with the same understanding on voting. The interim member could either be an interested Councilmember, another staff member such as Klayton Eckles, a landowner such as United Properties or a resident. ACTION REQUIRED: Council should appoint two Board members to the Gun Glub Lake Watershed Management Organization. n�,"•a:F SN 3830 PILOT KNOB ROAD. P.O, BOX 21199 EAGAN, MINNESOTA 55121 PHONE: (612) 454-8100 February 7, 1986 ROBERT SCHAEFER CITY ADMINISTRATOR CITY OF INVER GROVE HEIGHTS 8150 BARBARA AVENUE INVER GROVE HEIGHTS MN 55075 KEVIN FRAZELL CITY ADMINISTRATOR CITY OF MENDOTA HEIGHTS 750 S PLAZA DRIVE MENDOTA HEIGHTS MN 55120 Re: Gun Club Lake Watershed Management Organization Establishment of Board of Commissioners Dear Mr. Schaefer and Mr. Frazell: Q 1" may:• ✓ BEA BLOMQUIST Mayor t THOMAS EGAN JAMES A SMITH VIC ELLISON THEODORE WACHTER Council Members THOMAS HEDGES City Administrotor EUGENE VAN OVERBEKE City Clerk kN As you recall, all three cities entered into a Joint Powers Agreement which provides the framework for establishing a Watershed Management Organization (WMO) for the Gun Club Lake District. In order to proceed with the establishment of a working WMO, it'will be necessary for each community to designate their appropriate representatives to serve on the Board of Managers. As you may recall, the cities of Inver Grove Heights 'and Mendota Heights are to designate two representatives each during the establishment and formation of a Watershed Management Plan. After formal adoption of that Plan, each community would reduce its representation to one member each. The City of Eagan is presently in the process of appointing its three representatives. One representative will be myself, with the other two being general citizens who have expressed an interest to serve on this Commission. As our City's representative to the Blackdog Lake WMO, it has been determined that if alternates are designated for representatives, the Joint Powers Agreement does not confer voting rights on those alternates. Therefore, it should be impressed on those appointed members.the importance of 'attending all scheduled meetings. It is anticipated that during the formation of the Water Management Plan THE LONE OAK TREE... THE SYMBOL OF STRENGTH AND GRbWTHIN OUR COMMUNITY. FEBRUARY 7, 1986 PAGE TWO and its related working documents, the Board will probably meet monthly at a time and place acceptable to all Board members. After the adoption of the Management Plan, it is anticipated that the Board would meet approximately three - four times per year for budget preparation and special projects as may be necessary. I would encourage you to have your respective city councils select your community's representatives and forward the appropriate names and mailing addresses _so that the first Board meeting can be scheduled. Please be reminded that there is a deadline of December 31, 1986, for the completion of the Watershed Management Plan documents. However, I am actively involved in working with the Water Resources Board and representatives of other WMO's to establish a uniform outline and format for the Management Plan to alleviate any redundancies or excessive work to any particular watershed. Because of the Water Resources Board's time frame to prepare these generic guidelines, there will be a collective effort made to have this deadline extended. Until this deadline is formally extended by the state legislature, it is necessary that we actively initiate our intent to comply with legislation requiring the formation of the Gun Club Lake WMO. Please let me know if I can provide any information or assistance that may be necessary- to help you in appointing your community's representatives. I will anxiously -await your informative response pertaining to your newly appointed representatives. Sincerely, cad nomas A. Colbert, P.E. Director of Public Works J TAC/jj cc: Thomas L. Hedges, City Administrator Dave Sonnenberg, Director of Public Works, Inver Grove Heights Jim Danielson, Director of Public Works, Mendota Heights CITY OF MENDOTA HEIGHTS MEMO February 14, 1986 TO: Mayor and City Council FROM: Kevin D. Frazell/ i d�'nistrator SUBJECT: Resolution on Special Service District Legislation As we requested, Representative.Art Seaberg-has introduced a bill authorizing Mendota Heights to implement a special service district. As you will recall, this would allow us to create special taxing districts in the commercial and industrial areas, and to levy an ad valorem tax thereon to pay for special municipal services above and beyond those normally provided in other areas of.the City (i.e., street lights, sidewalks, etc.) as may be requested by the developers and business owners. Because this legislative session is brief, and reportedly hectic,.Art is not confident that it will be scheduled for a committee hearing. However, to be prepared, we need a resolution of support from the City Council, which could be presented at committee testimony. A proposed resolution is attached for your consideration. ACTION REQUIRED Motion to approve the attached resolution. KDF: madlr attachment CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. 86-10 RESOLUTION SUPPORTING LEGISLATION TO CREATE SPECIAL SERVICE DISTRICTS WHEREAS, improvements to, the area transportation system are creating- great'pressures for business development in the City of Mendota Heights; and WHEREAS, developers and.business owners in these areas.have requested consideration to provide services beyond those normally provided to all residents of the City out of its ad valorem tax base; and WHEREAS, statutory authority to create special.service districts would enable the City to meet this request without negative impact on other tax- payers in the community. NOW THEREFORE BE IT RESOLVED by the City Council of the City of'Mendota Heights, that the City requests the Minnesota Legislature to pass a bill granting special service district authority to the City of Mendota Heights. Adopted by the City Council of the City of Mendota Heights this 18th day of February, 1986. CITY COUNCIL CITY OF MENDOTA HEIGHTS By Robert G. Lockwood Mayor ATTEST: Kathleen M. Swanson City Clerk CITY OF MENDOTA HEIGHTS MEMO February 13, 1986 1 TO: Mayor, City Council and City i for FROM: James E. Danielson Public Works Director SUBJECT: Appraisal for Fischer Property nrcriiccrnm Negotiations with Harry Kirchner for the purchase of his gas station and commercial building have stalled because of a significant difference of opinion over price. The City has used an adjusted amount of Mr. Kirchner's recent purchase price to make an offer therefore we have no appraisal on which to base our offer. We now feel that the time is right to get an appraisal and I have contacted the appraisors that we got bids from a year ago. Their prices are still comparable, $1,200 - $1,600. RECOMMENDATION: Staff recommends that Council authorize staff to order an appraisal of the Harry Kirchner property. Costs for the appraisal will be funded by Tax Increment Financing. CITY OF MENDOTA HEIGHTS MEMO February 13, 1986 TO: Mayor, City Council, City Ad i 4tdr FROM: Kathleen M. Swanson City Clerk SUBJECT: 1986 Board of Review We recently received the County Assessor's notice of the annual Board of Review. The date scheduled by the Assessor, May 20th at 7:30 P.M., coincides with a regularly scheduled Council meeting. I contacted the Assessor's office fJ- for potential alternate dates and was informed that the only dates available are May 21st and 22nd and June 2nd through 5th. Regular Council meetings are scheduled for May 20th and June 3rd. Alternatives Since I do not know the preferences or schedules of the Council members, I will not presume to recommend a date on which to conduct the Board of Review. There are a number of alternatives which Council may wish to consider: a. Schedule the Board on Wednesday or Thursday, May 21st or 22nd; b. Schedule the Board on Monday, Wednesday or Thursday, June 2nd, -4th -or 5th; C. Schedule the Board on either of the two days on which the Council has regularly scheduled meetings (May 20th or June 3rd). The third option is viable if Council is sensitive to conducting two meetings during the same week. Council could, if it so desired, convene the Board of Review at perhaps 6:30 and schedule the regular meeting to convene at 8:00. Since the Assessor's Office has dust recently completed a revaluation of the City, they have also scheduled a three-day open book meeting for property owners. (See attached.) It is not necessary for.the Council to be present for the open book meetings, however the open book meeting is likely to reduce the number who would otherwise be present for the Board of Review. This option of course assumes that the majority of the property owners who have questions over their valuations will attend the open book sessions and that the Assessor's representatives will limit their introductory comments and process all questions within the hour and a half time limit. ACTION REQUIRED ------ -------- Council should discuss and determine an appropriate date and time to conduct the Board of Review. A motion to establish the date and time is then necessary. DAKOTA COUNTY SEYMASSESSOrOLSON 16121 437.0200 DAKOTA COUNTY GOVERNMENT CENTER 15W HWY. 55 • HASTINGS, MINNESOTA. -3 February 4, 1986 Ms. Kathleen Swanson Mendota Heights City Clerk City Hall 750 South Plaza Drive Mendota Heights, MN 55120 RE: MENDOTA HEIGHTS OPEN BOOK MEETING Dear Ms. Swanson: Per our conversation of yesterday, this will confirm the schedule for our planned "open book meeting" for property owners in Mendota Heights. The scheduled dates and times are: Monday, April 28, 1986 11:00 A.M. to 7:30 P.M. Tuesday, April 29, 1986 11:00 A.M. to 7:30 P.M. Wednesday, April 30, 1986 9:00 A.M. to 7:30 P.M. Thank you for the use of your council chambers for this meeting. This will be an informal meeting, open to all property owners. We will have our staff of appraisers in attendance, to answer questions. It will not be necessary for your Board to be present at this meeting. If you have any questions, please let me know, Sincerely, Gloria Pinke Administrative Assistant AN EQUAL OPPORTUNITY EMPLOYER CITY OF MENDOTA HEIGHTS MEMO February 13, 1986 TO: Mayor, City Council, Citymiis' rator FROM: Kathleen M. Swanson tt((�� City Clerk SUBJECT: Precinct Caucus/Council Meeting Date Conflict INFORMATION The precinct caususes will be conducted on March 18th, the same night as a regularly scheduled Council meeting. Under.provisions of Minnesota Statute 202A.19, no city council may conduct a meeting after 6:00 P.M. on precinct caucus day. ACTION REQUIRED Council should determine, and pass a motion to establish, an appropriate date to which the March 18th meeting can be rescheduled. 0 CITY OF MENDOTA HEIGHTS MEMO February 13, 1986 TO: Mayor, City Council and City A'd rLis t�r FROM: James E. Danielson Public Works Director SUBJECT: Traffic Signal Problems at Lexington Avenue and Trunk Highway 110 DISCUSSION: Several Council meetings ago Councilmember Blesener questioned the operation of the signal light at Lexington Avenue and Trunk Highway 110. I called Curt Gobeli, Mn/DOT District 9 Traffic Signal Engineer, expressed her concern and asked him to investigate. I recently called Mr. Gobeli back to find out the results of his study. He said they had viewed the operation of the signal from 6:45 - 8:15 A.M. and found no problem. However, he says that there could be several things that happen to cause a problem with the light. 1. The cold weather will sometimes cause intermitant electrical pro- blems with the loop detectors. Loop detectors are wires burried in the pavement that sense when a car is waiting. Mn/DOT will ""theck the wiring in the spring to see if there is a problem. 2. The loop detector at Lexington Avenue seems to be installed too far forward. Some cars may not pull up close enough to the light and the signal equipment does not know anyone is waiting. Mn/DOT will move the loop detector back in the spring to -remedy this problem. Mr. Gobeli said that if the equipment is working properly a car should have an average wait of 90 seconds, with 160 seconds as the maximum wait. ACTION REQUIRED: None, Mn/DOT is working to correct the problem. �r CITY OF MENDOTA HEIGHTS MEMO TO: Mayor and City Council FROM: Kevin 11 City n t/rator February 4, 1986 RE: Add -On Agenda for Meeting of February 4th One item, 8d.1/2, is recommended for addition to this evening's agenda, and additional information is provided for Item 8f. 3. Agenda Adoption It is recommended that Council adopt the agenda with the addition of Item 8d.1/2. 8d.1/2 Presentation of Proposal for MAC Property ------------------ -- --- --- --- --- Dale Glowa of United Properties will be present to describe to Council their proposal for acquisition and development of the property along Pilot Knob Road currently owned by the Metropolitan Airports Commission. This is purely forinformation, and no formal Council action is required. 8f_ Metropolitan Council Staff Report on Southeast Area Amendments At the writing of this memo, I have not yet received the revised staff report, and it.appears that it will be late afternoon before I do SO. I will try to have copies.of that report available at the meetiing, and be prepared with suggestions for City response. After giving general direction on the substance of the response, I , y. would suggest Cofincil authorization for me to draft a letter and offer those comments at the February 13th meeting of the Metropolitan Council ,,Community --Development Committee. J