ARC Rules of Order
MENDOTA HEIGHTS AIRPORT RELATIONS COMMISSION
RULES OF ORDER
In accordance with the City of Mendota Heights Ordinance No. 290, “Establishing An Airport
Relations Commission,” the following rules of order are adopted by the Airport Relations
Commission to facilitate the performance of its duties and the exercising of its functions as a
Commission created by the City Council.
SECTION 1. MEETING
1.1– Time. Regular meetings of the Commission are held on the second Wednesday
of each month at 7:00 P.M., unless otherwise agreed to and so stated in the agenda.
When the regular meeting day falls on a legal holiday, there is no meeting that month
unless otherwise noted.
1.2- Special Meetings. Special meetings may be called by the Chairperson or
the Secretary.
1.3– Place. Meetings are held in the City Hall Large Conference Room, 1101
Victoria Curve.
1.4– Public. All meetings and hearings, and all records and minutes are open to
the public.
1.5– Quorum. A majority of Commission members constitute a quorum for the
transaction of business.
When a quorum is not present, the Chairperson may adjourn the meeting for the
purpose of hearing interested parties on items on the agenda. No final or official
action is taken at such a meeting. However, the facts and information gathered at such
a meeting may be taken as a basis for action at a subsequent meeting at which a
quorum is present.
1.6– Vote. Voting is by voice. Commission members voice votes on each issue are
recorded. In the event that any member shall have a financial interest in a matter
before the Commission, the member shall disclose the interest and refrain from voting
upon the matter, and the secretary shall so record in the minutes that no vote was cast
by such member.
SECTION 2. ORGANIZATION
2.1 – Membership. The number of members of the Airports Relations Commission is
established by the City Council. Appointments are made by the Mayor and approved
by the City Council.
Rules of Order – Mendota Heights Airport Relations Commission, April 14, 2010
2.2 – Absenteeism. A Commission member with three unexcused absences per year is
dropped from the Commission and the Secretary then informs the City Council so that
another appointment is made.
An absence is excused if the member notifies the Secretary or Chairperson before 4:00
P.M. of the day of the meeting that the member will be unable to attend. Minutes of
the meetings will record whether the absent member was excused or not excused.
In the event of excessive absenteeism, the commission may recommend to the Mayor
and City Council that they seek replacement of a commission member.
2.3 – Election of Officers. At the February meeting each year, the Commission elects
from its membership a Chairperson and a Vice-Chairperson.
If the Chairperson retires from the Commission before the next organizational
meeting, the Vice-Chairperson becomes Chairperson. If both Chairperson and Vice-
Chairperson retire, new officers are elected at the next meeting.
If both Chairperson and Vice-Chairperson are absent from a meeting, the Commission
elects a temporary Chairperson by voice vote.
The Secretary to the Airport Relations Commission is appointed by the City
Administrator from the City Staff.
2.4 – Tenure of Officers. The Chairperson and Vice-Chairperson take office
immediately following their election and hold office until their successors are elected
and assume office.
2.5 – Duties of Officers. The Chairperson, or if absent, the Vice-Chairperson presides
at meetings, appoints committees and performs other duties as may be ordered by the
Commission.
The Chairperson conducts meetings so as to keep them moving as rapidly and
efficiently as possible and reminds members, witnesses and petitioners to discuss only
the subject at hand.
The Chairperson is a voting member of the Commission.
The Secretary is responsible for recording the minutes, keeping records of
Commission actions, conveying Commission recommendations to the City Council
and providing general administrative and clerical service to the Commission.
SECTION 3. MISCELLANEOUS
3.1 – Public Comment. The ARC does not hold public hearings, but may from time to
time have public comment.
Rules of Order – Mendota Heights Airport Relations Commission, April 14, 2010
a. Items not previously scheduled on the agenda may be heard prior to
business section of the meeting.
3.2 – Amendments or Suspension. These By-laws may be amended or suspended with
the approval by voice vote by a majority of the members of the Commission.
3.3 – Adoption. These By-laws were duly adopted by the Airport Relations
th
Commission of the City of Mendota Heights on this 14 day of April, 2010.
Rules of Order – Mendota Heights Airport Relations Commission, April 14, 2010