2014-08-11 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
Monday August 11, 2014 - 6:30 P.M.
City Council Chambers
1. Roll Call
2. Approval of Agenda
3. Approval of the July 8, 2014 Minutes
4. Marie Park Hockey Rink
5. Marie Park Tennis
6. Recreation Program Report
7. Par 3 Report
8. Announcements
9. Commission Comments
10. Adjourn
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advance. If a notice of less than 120 hours is received, the City of Mendota Heights
will make every attempt to provide the aids. This may not, however, be possible on
short notice. Please contact City Administration at 651-452-1850.
Meetings can be viewed anytime on -demand at: www.mendota-heights.com.
CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
July 08, 2014
The July meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday,
July 08, 2014 at Mendota Heights City Hall, 1101 Victoria Curve.
Chair Paper called to order the parks and recreation commission meeting at 6:30 p.m. The following
commissioners were present: Chair Paper, Commissioners Jack Evans, Ira Kipp, David Miller,
Stephanie Levine and Michael Toth. Staff present: Recreation Program Coordinator Sloan Wallgren
and City Planner Nolan Wall.
Approval of Agenda
COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE AGENDA;
COMMISSIONER MILLER SECONDED THE MOTION.
AYES 4: NAYS 0
Approval of Minutes of June 10, 2014
COMMISSIONER EVANS MADE A MOTION TO APPROVE THE MINUTES;
COMMISSIONER TOTH SECONDED THE MOTION.
AYES4:NAYSO
Cliff Timm Fishing Derby
Mr. Wallgren announced that the annual Cliff Timm Fishing Derby was held on June 18, 2014 at
Rogers Lake Park. There were over 30 kids that participated in the event. Each participant
received a tackle box filled with a variety of fishing related items.
Each year the city awards one lucky participant a Minnesota Lifetime Fishing License. This year
the winner was Brooke Townsend. Brooke and her family were in attendance to accept her award.
Chair Paper thanked staff for conducting a wonderful event.
Eagle Scout Project
On June 21, 2104 Anthony Dupont cleaned out the flower beds at the Par 3 and put down 140 bags
of mulch as part of his Eagle Scout Project. Anthony presented his project to the commission and
showed before and after pictures of the flower beds. The entire commission thanked Anthony for
his service to the city and congratulated him on achieving his Eagle Scout status.
MH Parks and Recreation Commission 7-08-2014 Page 1
Recycling in the Parks
Jackson Becker, an intern with Dakota County, informed the commission that he went out and
inventoried 4 parks in Mendota Heights to determine if there was adequate recycling opportunities.
Jackson said that the city could improve its number of recycling bins in the park to help reduce the
amount of trash that was being produced.
Commissioner Kipp asked if recycling was cheaper to dump then garbage. Jackson said that it was
cheaper to recycle but did not know the exact dollar amount.
Commissioner Levine thought that this was a great discussion topic and that we should do everything
we can to help educate people about the benefits of recycling. She would like to see more recycling
containers in the parks.
Staff will continue to inventory the rest of the parks in town and will come up with a plan to have
better labeled containers and more recycling containers.
Park Maintenance
Mr. Wallgren informed the commission that John Boland was promoted to the Lead Park
Maintenance position on July 1, 2014. He wanted to congratulate John and also said that staff is in
the process of filling Johns vacated position.
Recreation Programming Report
Mr. Wallgren informed the commission that the summer recreation programs were half way over.
He stated that they received many complements about the Playground Program, Skateboard Camps
and staff.
The adult softball leagues will be wrapping up the week of July 14, 2014. There were several
weeks when the games were rained out, but we have been able to make up most of the games.
Mr. Wallgren also informed the commission that there were many activities taking place at the
Thompson Park Activity Center, and encouraged anyone that wanted more information to contact
city hall.
Par 3 Report
Mr. Wallgren informed the commission that the golf course was closed for 2 1/2 days during the
month of June. He pointed out that there has been an increase in the Recreation Programs revenue
at the golf course. Looking forward to the month of July, the course is hosting 2 golf outings as
well as a Jr. PGA golf event on July 31, 2014 with 60 participants. The golf course will also be
running specials with Groupon and Living Social in late July or early August.
Total sales for the month of May were $23,799 and total expenses were $20,267. Total sales year
to date are $65,484 and expenses are $61,966 resulting in a net profit of $3,518. Mr. Wallgren said
that these numbers include materials and parts for the remodel of the clubhouse. These numbers
will be adjusted once we receive payment form the insurance company.
MH Parks and Recreation Commission 7-08-2014 Page 2
Announcements
Mr. Wallgren announced there was still space available for the youth field trips on July 10, 2014 to
the Bunker Beach Wave Pool and on July 24, 2014 to the Edina Water Park. He also stated that the
Puppet Wagon will continue to perform on Mondays from 11:45a.m. to 12:45p.m. at Market Square
Park.
Park Maintenance
Commissioner Paper congratulated Terry Blum on being promoted to Public Works
Superintendent. Commissioner Paper also wanted to make sure that the Parks Staff got extra help
if they needed it. Mr. Wallgren informed that commission that it would be a while before the Parks
Staff was back to 3 full time employees, but he believed that they were going to hire a couple of
extra part time seasonal employees to make it through the summer
Commission Comments
Commissioner Toth asked how the city faired with all of the raining the month of June. He also
thanked Anthony and Jackson for their service to the city.
Commissioner Levine thanked people for the work that was done at Valley Park and also thanks
Anthony and Jackson for their work.
Commissioner Miller encouraged everyone to check out the Splash Pool in South St. Paul and stated
that he would really like to see our city build a splash pad.
Commissioner Evans thanked Anthony and Jackson for their work and for coming to the meeting.
Commissioner Kipp thanked Anthony and Jackson for their help, and he thought it was a good
meeting.
Commissioner Paper thanked Anthony and Jackson for coming to the meeting. He also
congratulated Brooke on her fishing award and congratulated John Boland on his new position.
COMMISSIONER MILLER MADE A MOTION TO ADJOUN THE MEETING;
COMMISSIONER TOTH SECONDED THE MOTION.
Ayes 6: Nays 0
The meeting adjourned at 8:00 p.m. Respectfully Submitted by Sloan Wallgren
MH Parks and Recreation Commission 7-08-2014 Page 3
CITY OF
MEINDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.4521850 phone 1 651.452.8940 fax
www.mendota-heights.com
DATE: August 11, 2014
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Marie Park Hockey Rink
Update
The hockey rink area at Marie Park is being used as a staging area for the road construction project
on Victoria Road this summer. The hockey boards at Marie Park were removed after the 4th of
July. We had budgeted to replace the hockey boards at Wentworth Park this year, but instead will
replace the boards at Marie Park. We will also be paving the hockey rink at Marie Park this fall
before the boards are replaced. It has always been the plan to pave all 3 hockey rinks in town, and
with the road construction taking place we are getting a good deal on materials and labor.
I have attached a bid that compares the cost of paving the rink now versus paving the rink at a
future time.
Required Action
No action required at this time.
BID PROPOSAL FORM
rtilLillir
CITY OF MENDOTA HEIGHTS
PROJECT: Victoria Road & Rolling Green Improvements
PROJECT #: 201308
Paving with Project versus Paving Independently - Cost Comparison DATE: 7/25/2014
ITEM NO. SPEC. NO. ITEM DESCRIPTION
DONE DONE
ESTIMATED DONE WITH PROJECT DONE WITH PROJECT INDEPENDENT INDEPENDENT
UNIT QUANTITY BID UNIT PRICE BID AMOUNT UNIT PRICE BID AMOUNT
SCHEDULE 'A' - Marie Hockey Rink
1 2021.501 MOBILIZATION LS 1 $0.00 $0.00 $2,500.00 $2,500.00
2 2105.501 COMMON EXCAVATION C.Y. 750 $8.00 $6,000.00 $20.00 $15,000.00
3 2211.501 AGGREGATE BASE TON 500 $7.00
4 2503.603 BITUMINOUS PAVEMENT TON 250 $45.00
5 2506.602 SEEDING & BLANKET S.Y. 200 $1.25
SUBTOTAL
SUMMARY
$3,500.00
$16.00 $8,000.00
$11,250.00
$70.00 $17,500.00
$250.00
$3.00 $600.00
$21,000.00 $43,600.00
SCHEDULE 'A' - Marie Hockey Rink $21,000.00 $43,600.00
TOTAL $21,000.00 $43,600.00
CITY OF
MEINDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.4521850 phone 1 651.452.8940 fax
www.mendota-heights.com
DATE: August 11, 2014
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Marie Park Tennis
Update
Staff has been approached by several residents to install a practice board for playing tennis.
These types of boards are called backboards or bang boards. I have checked into the cost of the
equipment and installation of this product, and the total cost would be around $5,000.00.
Marie Park is a very popular park for playing tennis. This past summer we had two adult groups
and one youth group reserve the courts for the summer, we also offered our youth tennis program
at Marie Park on weeknights. The courts sit down in a bowl, offer lots of shade, and are
protected from wind.
Staff has attached a picture of what a practice board would look like.
Required Action
If it is the desire of the commission to install a practice board at Marie Park, please pass a motion
directing staff to bring this item to council.
Practice Makes Perfect.
The quintessential court accessory.
CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.4521850 phone 1 651.452.8940 fax
www.mendota-heights.com
DATE: August 11, 2014
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Recreation Program Report
Update
All of our summer programs have finished for the season. Staff will have a report with
revenue, expenses, and participation available at the September meeting. Staff is working on
winter field trips, winter programs, and evaluating summer programs.
Breast Cancer Awareness Bike Ride
The city has partnered with One Ten Cycles and Trek to host a Breast Cancer Awareness Bike
Ride on October 11, 2014. The cost is $30 per person and all of the proceeds will go to Breast
Cancer Research Foundation. The ride will offer participants a 3, 10, and 25 mile course on our
beautiful Mendota Heights Trails. More information will be in the next issue of the Heights
Highlights that will be delivered to homes in late August.
Upcoming Field Trips
Our next field trips will be held October 16th & 17th. On October 16th we will be going to Bunker
Stables for a horseback riding trip & on October 17th we will be going to Base Camp for rock
climbing and archery, followed by lunch and bowling at Drakula's. More information on
these trips will be in the next issue of the Heights Highlights.
Upcoming Events
August 13th North Suburban Chorus Market Square Park 6:30PM
August 20th Kidsdance: Petting Zoo, Face Painter and DJ Chorus Market Square Park 6:30PM
August 27th JAM Session Thompson Park Activity Center 1:OOPM-3:OOPM
CITY OF
MEINDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.4521850 phone 1 651.452.8940 fax
www.mendota-heights.com
DATE: August 11, 2014
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Par 3 Update
Update
The 6th hole was closed for much of the month of July due to wet conditions. We allowed people
to play an extra hole during slower times, and we gave league golfers a $2.00 discount. The
decrease in Greens Fees revenue from July 2013 compared to July 2014 is a reflection the
discounted prices.
On July 31' we hosted a Jr. PGA event with 60 participants from around the metro area. We will
be hosting our Mendota Heights Youth Open on Saturday August 23rd. During the month of July
the golf course ran promotional deals with Groupon and Living Social, which generated over
$5,000.00 of revenue.
Staff is also looking into the possibilities of integrating Foot Golf into our golf course. The initial
set up cost would be about $1,500.00. Foot Golf is a relatively new sport. Players kick a soccer
ball into a 21 inch hole located near the green of each hole. Both golfers and foot golfers could
use the golf course at the same time.
Maintenance Update
Staff has had two golf course construction companies come out to look at the 6th holes to see what
we could do to improve the condition. Both companies recommended installing more drainage
and filling in the lower areas. The cost to complete everything that the companies recommended
was roughly $30,000.00. Staff recommends getting through this season, then access the financial
situation of the golf course.
Budget
Total sales for the month of July were $28,998 and total expenses were $17,711. Total sales for
the year through July are $94,482 and expenses are $66,667 resulting in a net profit of $27,815
year to date.
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
July 2014 (58.33% OF YEAR)
REVENUES JULY YTD YTD
BUDGET 2014 2014 %
GREENS, LEAGUE & TOURN FEES $105,000 $18,653 $51,003 48.57%
RECREATION PROGRAMS $35,000 $5,726 $33,247 94.99%
CONCESSIONS $21,000 $4,507 $10,119 48.19%
SUNDRY REVENUE $100 $112 $113 113.00%
INTEREST $250 $0 $0 0.00%
CAPITAL CONTRIBUTIONS $0 $0 $0 0.00%
PAR 3 FUND REVENUE TOTAL $161,350 $28,998 $94,482 58.56%
EXPENDITURES JULY YTD YTD
BUDGET 2014 2014
CLUBHOUSE SALARIES $32,700 $4,925 $9,884 30.23%
ADMINISTRATIVE SALARIES $24,021 $1,861 $13,721 57.12%
FICA/PERA $8,844 $1,034 $3,368 38.08%
MEDICAL INSURANCE $7,144 $490 $3,428 47.98%
U/E & W/C INSURANCE $6,100 -$25 $1,223 20.05%
RENTALS $1,500 $603 $1,186 79.09%
UTILITIES $9,800 $997 $4,220 43.06%
PROFESSIONAL FEES - AUDIT $2,425 $1,301 $2,425 100.00%
PROF FEES - CONSULTING FEES $900 $0 $1,520 168.86%
PROF FEES - GROUNDS MGMT $8,000 $1,000 $4,000 50.00%
PROF FEES - GROUNDS WAGES $18,000 $2,008 $6,114 33.97%
PROF FEES - TREE MAINTENANCE $500 $0 $0 0.00%
ADVERTISING/NEWSLETTER $600 $0 $205 34.23%
LIABILITY/AUTO INSURANCE $3,450 $0 $2,961 85.81%
OPERATING COSTS/SUPPLIES $7,200 $1,124 $1,893 26.30%
FUEL $2,000 $300 $1,022 51.08%
REPAIRS & MAINTENANCE $15,000 $1,564 $4,169 28.00%
SUNDRY/DUES/MILEAGE/CLOTHING $1,700 $112 $2,197 129.26%
CONTINGENCY $0 $0 $1,760 0.00%
ONLINE REG & CREDIT CARD FEES $2,750 $418 $1,371 49.86%
PAR 3 EXPENDITURES TOTAL $152,634 $17,711 $66,667 43.68%
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
July 2013 AND 2014
REVENUES
JULY
JULY
YTD
YTDD
2013
2014
2013
2014
GREENS, LEAGUE, TOURNAMENT FEES
$19,765
$18,653
$53,605
$51,003
RECREATION PROGRAMS
$4,030
$5,726
$29,842
$33,247
CONCESSIONS
$4,258
$4,507
$10,419
$10,119
SUNDRY REVENUE
$6
$112
$22
$113
INTEREST
$0
$0
$0
$0
CAPITAL CONTRIBUTIONS
$0
$0
$0
$0
PARIBITUNDMEVENUE710TAL
$28,060
$28,998
$93,887
$94,482
EXPENDITURES
CLUBHOUSE SALARIES
$5,953
$4,925
$11,951
$9,884
ADMINISTRATIVE SALARIES
$1,745
$1,861
$12,883
$13,721
FICA/PERA
$1,055
$1,034
$3,498
$3,368
MEDICAL INSURANCE
$428
$490
$3,085
$3,428
U/E & W/C INSURANCE
$0
($25)
$3,297
$1,223
RENTALS
$57
$603
$1,157
$1,186
UTILITIES
$486
$997
$2,711
$4,220
PROFESSIONAL FEES-AUDIT
$367
$1,301
$2,390
$2,425
PROF FEES-CONSULTING FEES
$0
$0
$300
$1,520
PROF FEES-GROUNDS MGMT
$2,000
$1,000
$2,000
$4,000
PROF FEES-GROUNDS WAGES
$2,503
$2,008
$4,891
$6,114
PROF-FEES-TREE MAINTENANCE
$0
$0
$0
$0
ADVERTISING/NEWSLETTER
$0
$0
$196
$205
LIABILITY/AUTO INSURANCE
$282
$0
$3,293
$2,961
OPERATING COSTS/SUPPLIES
$1,755
$1,124
$2,663
$1,893
FUEL
$397
$300
$981
$1,022
REPAIRS & MAINTENANCE
$612
$1,564
$7,268
$4,169
SUNDRY/DUES/MILEAGE/CLOTHING
$509
$112
$2,054
$2,197
CAPITAL OUTLAY
$0
$0
$0
$0
ONLINE REG & CREDIT CARD FEES
$456
$418
$1,225
$1,371
CONTINGENCY
$0
$0
$0
$1,760
PARL L XPENDITUESE FOTAL
$18,605
$17,711
$65,843
$66,667