2014-12-09 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS
DAKOTA COUNTY, MINNESOTA
AGENDA
PARKS AND RECREATION COMMISSION
Tuesday December 9, 2014 - 6:30 P.M.
City Council Chambers
1. Roll Call
2. Approval of Agenda
3. Approval of the November 10, 2014 Minutes
4. Park Maintenance and Trails
5. 2015 Goal Setting Workshop
6. Staffing the Cross Country Ski Trail
7. Recreation Program Report
8. Par 3 Report
9. Announcements
10. Commission Comments
11. Adjourn
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short notice. Please contact City Administration at 651-452-1850.
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CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA
PARKS AND RECREATION MEETING
November 10, 2014
The November meeting of the Mendota Heights Parks and Recreation Commission was held on
Monday, November 10, 2014 at Mendota Heights City Hall, 1101 Victoria Curve.
Chair Hinderscheid called to order the parks and recreation commission meeting at 7:00 p.m. The
following commissioners were present: Chair Hinderscheid, Commissioners Ira Kip, Stephanie
Levine, Joel Paper, Jack Evans, Michael Toth and David Miller. Staff present: Recreation Program
Coordinator Sloan Wallgren.
Approval of Agenda
Chair Hinderscheid added Special Parks Fund and Splash Pad to the agenda.
COMMISSIONER KIPP MADE A MOTION TO APPROVE THE AGENDA; COMMISSIONER
PAPER SECONDED THE MOTION.
AYES 7: NAYS 0
Approval of Minutes of October 14, 2014
COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE MINUTES;
COMMISSIONER MILLER SECONDED THE MOTION.
AYES 7: NAYS 0
Marie Park Hockey Rink Update
Mr. Wallgren updated the commission on the progress of the new hockey boards at Marie Park.
The boards have been installed and the fencing will be added very soon. Mr. Wallgren informed
the commission that the boards would be painted in the spring, and that if a groups was interested in
painting the boards as part of a community services project they could contact city hall to discuss
the opportunity.
Dog Park Update
Mr. Wallgren informed the commission that the city council would be discussing the dog park issue
at the 2015 Goal Setting Workshop in January. After the meeting there should be a clear direction
that the city will be taking.
Recreation Programming Report
Mr. Wallgren updated the commission on new programs that he is working on such as: Skyhawks
sports camps, computer camp, theatre camp and a science program. Currently, registrations are still
being accepted for our gymnastics program, ice-skating lessons and the four December field trips.
MH Parks and Recreation Commission 11-10-2014 Page
2015 Capital Improvement Plan
Mr. Wallgren informed the commission that the city council is in the process of discussing projects
on the 2015 Capital Improvement Plan. The 2015 plan includes rebuilding the warming house at
Marie Park, replacing hockey boards at Wentworth Park and improving the tennis court at Ivy Hills
Park. The cost of the three projects is around $120,000.
Mr. Wallgren also informed the commission that in the future staff is looking to extend the trail on
Dodd Road from Market Street north to Marie Avenue. This project would be possibly scheduled
to take place in the next few years. The commission would like to see this trail built, but the safety
of the residents that walk or bike along Dodd Road. The commission would eventually like to see
the trail extended all the way north to Wentworth Avenue.
The commission discussed adding a Splash Pad to the CIP. They would like to see a Splash Pad
built in the city. Mr. Wallgren informed the commission that the cost of a Splash Pad would be
$300,000 to $400,000 and that he did not know where the funds would come from to build it.
The commission understood that a Splash Pad would likely not be built in 2015, but feels that it is
important to put in the long range CIP for the future.
COMMISSIONER EVANS MADE A MOTION TO ADD A SPLASH PAD AND EXTENDING
THE TRAIL ON DODD ROAD FROM MARKET STREET NORTH TO WENTWORTH
AVENUE TO THE CAPITAL IMPROVEMENT PLAN. COMMISSIONER MILLER
SECONDED THE MOTION.
AYES: 7 NAYES: 0
Par 3 Report
Mr. Wallgren informed the commission that the course closed for the season on November 2, 2014.
The golf course will be working with St. Thomas Academy again to create a cross country ski trail
at the Par 3.
Commissioner Paper asked if we could leave the clubhouse open during the winter for people to
use. Mr. Wallgren said that the clubhouse could remain open, he will put together costs for heat
and labor to have the clubhouse open on the weekends in January through mid-March. The
commission also mentioned that the skis or snowshoes could be rented out in the clubhouse if it
were open during the winter.
Total sales for the month of October were $5,223 are expenses were $10,807. Total sales for the
year through October are $136,068 and expenses are $118,624 resulting in a net revenue of
$17,444.
Special Parks Fund
The commission discussed the current status of the Special Parks Fund. The fund currently has a
balance of $155,000. The commission was concerned that after the projects scheduled for 2015
there would only be $30,000 remaining in the fund. The commission discussed where funds would
come from for future park improvements and projects. Chair Hinderschied suggested that in the
future maybe the commission and council should have joint workshop.
MH Parks and Recreation Commission 11-10-2014 Page
Announcements
Mr. Wallgren informed everyone that the Mendota Lights at the Village would be held Saturday,
December 6, 2014 from 4:OOpm to 7:OOpm. The event will include hayrides, face painting,
carolers, tree lighting by the mayor and of course Santa will be there.
Mr. Wallgren also congratulated Katy Mulvey and Elena Turbenson from Trinity at Rivers Ridge
High School. The pair qualified for the girl's high school state tournament as a doubles team. The
Trinity girl's tennis team practices at the Marie Park tennis courts.
Mr. Wallgren stated that the warming houses and rinks would be open for the season around the
12th of December.
Commission Comments
Commissioner Miller thought we had a good discussion and thanked public works for the great job
of keeping our streets in great shape.
Commissioner Levine was excited about future programs and thanked our maintenance staff for
everything they do.
Commissioner Paper thought it was a good meeting
Commissioner Kipp thought it was a good meeting.
Commissioner Toth thanked the residents for all their feedback about the dog park. He encouraged
residents to contact them with any issues, and wanted to ensure everyone that the commission does
listen to all the feedback.
Commissioner Evans thanked staff for the great job at the golf course and also thought it was a
good meeting.
Chair Hinderscheid thanked the residents for the input about the dog park. He also thanked public
works for doing a great job with the recent snow fall.
COMMISSIONER PAPER MADE A MOTION TO ADJOUN THE MEETING; COMMISSIONER
LEVINE SECONDED THE MOTION.
Ayes 7: Nays 0
The meeting adjourned at 8:30 p.m. Respectfully Submitted by Sloan Wallgren
MH Parks and Recreation Commission 11-10-2014 Page
CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota•heights.com
DATE: December 9, 2014
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Park Maintenance and Trail Updates
Update
Mr. Mazzetillo will be at the meeting on December 9, 2014 to update the commission on projects
that took place over the summer and about upcoming projects.
CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota•heights.com
DATE: December 9, 2014
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Council Goal Setting Workshop
Background
The city council has a goal setting workshop each January to discuss the major goals throughout
the city for the year. The date for this year's workshop has not been set, but will take place in late
January or early February. The meeting includes a wide variety of topics involving all aspects of
the city. In the past years each department has brought forward specific issues with in their
department.
Because there will be many topics discussed at the workshop and a limited amount of time, staff
is recommending for the parks and recreation commission to select the top two or three items that
the they would like the council to talk about.
Action Required
If the commission can come to a consensus of the top issues they would like the council to discuss,
please make a motion for staff to prepare a report for each item and present it to the council at the
next workshop.
CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
DATE: December 9, 2014
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Staffing
Background
In past years the clubhouse at the Par 3 has been closed from December through March, depending
on weather. The heat has always left on at a minimum level. Our average monthly heat bill has
been roughly $75. This past winter we remodeled the clubhouse, the heat was kept at a higher
than normal setting during the remodel. The average heat bill last winter was roughly $175.
The costs to staff the clubhouse for 11 Saturdays and Sundays from 10:OOam to 3:OOpm are listed
below.
Labor -110 hours @ $8.25 per hour=$907.50
Additional heat bills -$100 per month X 2 '/2 months=$250
Total Cost to staff the clubhouse=$1,157.50(rough estimates depending weather conditions)
Budget Impact
The wages associated with staffing the clubhouse would come from the Parks Budget, Temporary
Salaries. This would be the same place where the wages for Rink Attendants, Summer
Maintenance Staff and Summer Recreation wages are paid from.
Required Action
If the commission desires to staff the clubhouse at the Par this winter please make a motion
directing staff to do so.
CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota•heights.com
DATE: December 9, 2014
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Recreation Program Report
Update
Staff is meeting with representatives of Dakota County and the Thompson Park Activity Center
to work collaboratively to offer more programs for older adults. It is our goal to offer more
programming for this age group in the near future.
One of our projects that we are working on currently will be to offer a Senior Resources
information meeting in late March or early April. During the meeting residents will learn about
resources available to them in the community such as: housing options, transportation, clubs,
groups, living assistance and much more information. During this meeting we will also have a
round table discussion to what activities our residents want us to offer.
Gymnastics
Our gymnastics program begins December 6th. The program is held Saturday mornings at
Henry Sibley High School. The program runs December through February.
Ice Skating Lesson Program
We are now accepting registration for our ice skating program. The program is held on Saturday
mornings at Friendly Hills Park. The program is held during the month of January.
Upcoming Field Trips
December 22 -Rock Climbing & Movie
December 23 -Science Museum & Omni Theatre
December 29-Grandslam & Skateville
December 30 -Wild Woods Water Park
January 23-WSP Sports Dome & Sea Life Aquarium
CITY OF
MENDOTA HEIGHTS
1101 Victoria Curve 1 Mendota Heights, MN 55118
651.452.1850 phone 1 651.452.8940 fax
www.mendota-heights.com
DATE: December 9, 2014
TO: Parks and Recreation Commission
FROM: Sloan Wallgren, Recreation Program Coordinator
SUBJECT: Par 3 Update
Update
The golf course closed for the season on November 2, 2014. Staff is working with Community
Education and the City of Eagan to promote our Junior Golf Leagues and Lessons. The first two
weeks after school lets out are typically the busiest weeks for the golf camps. This year the Eagan
School district will be out of school a week earlier then our district. This will hopefully allow us
to fill the first week (morning & afternoon session) with kids from Eagan, and the second week
will leave plenty of room for kids from our district to attend. Registration for summer programs
will begin March 17, 2015.
Staff is working on hosting a golf swap for junior clubs the weekend of March 22-23, 2015.
Families would bring their used clubs in the week of March 16th and we would price the clubs for
sale. The goal of the swap would be to create excitement for the upcoming season, promote our
programs and provide an affordable chance for families to purchase clubs.
Maintenance Update
We will start to groom the cross country ski trail soon depending on weather conditions. We would
like to have the trail ready for the first of the year.
Budget
Total sales for the month of November were $664 and total expenses were $7,171. Total sales for
the year through November are $136,731 and expenses are $125678 resulting in a net profit of
$11,053 year to date.
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
November 2014 (91.66% OF YEAR)
REVENUES NOVEMBER YTD YTD
BUDGET 2014 2014 %
GREENS, LEAGUE & TOURN FEES $105,000 $615 $82,628 78.69%
RECREATION PROGRAMS $35,000 $0 $37,072 105.92%
CONCESSIONS $21,000 $49 $16,918 80.56%
SUNDRY REVENUE $100 $0 $113 113.00%
INTEREST $250 $0 $0 0.00%
CAPITAL CONTRIBUTIONS $0 $0 $0 0.00%
PAR 3 FUND REVENUE TOTAL $161,350 $664 $136,731 84.74%
EXPENDITURES NOVEMBER YTD YTD
BUDGET 2014 2014
CLUBHOUSE SALARIES $32,700 $1,081 $24,100 73.70%
ADMINISTRATIVE SALARIES $24,021 $1,861 $22,098 91.99%
FICA/PERA $8,844 $416 $6,968 78.79%
MEDICAL INSURANCE $7,144 $490 $5,386 75.39%
U/E & W/C INSURANCE $6,100 $0 $1,223 20.05%
RENTALS $1,500 $61 $2,522 168.17%
UTILITIES $9,800 $1,393 $9,790 99.89%
PROFESSIONAL FEES - AUDIT $2,425 $0 $2,425 100.00%
PROF FEES - CONSULTING FEES $900 $0 $1,520 168.86%
PROF FEES - GROUNDS MGMT $8,000 $0 $6,000 75.00%
PROF FEES - GROUNDS WAGES $18,000 $115 $13,341 74.12%
PROF FEES - TREE MAINTENANCE $500 $0 $0 0.00%
ADVERTISING/NEWSLETTER $600 $0 $309 51.54%
LIABILITY/AUTO INSURANCE $3,450 $0 $3,242 93.97%
OPERATING COSTS/SUPPLIES $7,200 $114 $5,987 83.15%
FUEL $2,000 $0 $1,735 86.73%
REPAIRS & MAINTENANCE $15,000 $1,515 $12,260 81.73%
SUNDRY/DUES/MILEAGE/CLOTHING $1,700 $25 $2,339 137.59%
CONTINGENCY $0 $0 $1,760 0.00%
ONLINE REG & CREDIT CARD FEES $2,750 $100 $2,675 97.27%
PAR 3 EXPENDITURES TOTAL
$152,634 $7,171 $125,678 82.34%
MENDOTA HEIGHTS PAR 3
BUDGET TO ACTUAL REPORT
November 2013 AND 2014
REVENUES
NOV
NOV
YTD
YTD
2013
2014
2013
2014
GREENS, LEAGUE, TOURNAMENT FEES
$821
$615
$91,884
$82,628
RECREATION PROGRAMS
$0
$0
$30,920
$37,072
CONCESSIONS
$55
$49
$19,255
$16,918
SUNDRY REVENUE
$0
$0
$27
$113
INTEREST
$0
$0
$0
$0
CAPITAL CONTRIBUTIONS
$0
$0
$0
$0
PAR 3 FUND REVENUE TOTAL
$876
$664
$142,086
$136,731
EXPENDITURES
CLUBHOUSE SALARIES
$390
$1,081
$27,035
$24,100
ADMINISTRATIVE SALARIES
$1,745
$1,861
$20,737
$22,098
FICA/PERA
$310
$416
$7,252
$6,968
MEDICAL INSURANCE
$428
$490
$4,797
$5,386
U/E & W/C INSURANCE
$31
$0
$4,361
$1,223
RENTALS
$53
$61
$1,424
$2,522
UTILITIES
$997
$1,393
$7,916
$9,790
PROFESSIONAL FEES -AUDIT
$0
$0
$2,390
$2,425
PROF FEES -CONSULTING FEES
$0
$0
$402
$1,520
PROF FEES -GROUNDS MGMT
$0
$0
$6,000
$6,000
PROF FEES -GROUNDS WAGES
$113
$115
$13,432
$13,341
PROF -FEES -TREE MAINTENANCE
$0
$0
$0
$0
ADVERTISING/NEWSLETTER
$99
$0
$295
$309
LIABILITY/AUTO INSURANCE
$38
$0
$3,331
$3,242
OPERATING COSTS/SUPPLIES
$76
$114
$5,249
$5,987
FUEL
$11
$0
$2,147
$1,735
REPAIRS & MAINTENANCE
$1,514
$1,515
$14,108
$12,260
SUNDRY/DUES/MILEAGE/CLOTHING
$0
$25
$2,096
$2,339
CAPITAL OUTLAY
$0
$0
$0
$0
ONLINE REG & CREDIT CARD FEES
$76
$100
$2,498
$2,675
CONTINGENCY
$0
$0
$1,336
$1,760
PAR 3 EXPENDITUES TOTAL
$5,784
$7,171
$126,807
$125,678