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2014-11-10 Parks and Rec Comm Agenda PacketCITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA AGENDA PARKS AND RECREATION COMMISSION Monday November 10, 2014 - 7:00 P.M. City Council Chambers 1. Roll Call 2. Approval of Agenda 3. Approval of the October 14, 2014 Minutes 4. Marie Park Hockey Rink Update 5. Dog Park Update 6. Recreation Program Report 7. 2015 Capital Improvement Plan 8. Par 3 Report 9. Announcements 10. Commission Comments 11. Adjourn Auxiliary aids for persons with disabilities are available at least 120 hours in advance. If a notice of less than 120 hours is received, the City of Mendota Heights will make every attempt to provide the aids. This may not, however, be possible on short notice. Please contact City Administration at 651-452-1850. Meetings can be viewed anytime on -demand at: www.mendota-heights.com. CITY OF MENDOTA HEIGHTS DAKOTA COUNTY, MINNESOTA PARKS AND RECREATION MEETING October 14, 2014 The October meeting of the Mendota Heights Parks and Recreation Commission was held on Tuesday, October 14, 2014 at Mendota Heights City Hall, 1101 Victoria Curve. Chair Hinderscheid called to order the parks and recreation commission meeting at 6:30 p.m. The following commissioners were present: Chair Hinderscheid, Commissioners Ira Kip, Stephanie Levine, Joel Paper, Jack Evans and David Miller. Staff present: Recreation Program Coordinator Sloan Wallgren. Approval of Agenda Chair Hinderscheid added Dog Park and Activity Log to the agenda. COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE AGENDA; COMMISSIONER EVANS SECONDED THE MOTION. AYES 6: NAYS 0 Approval of Minutes of September 9, 2014 COMMISSIONER LEVINE MADE A MOTION TO APPROVE THE MINUTES; COMMISSIONER PAPER SECONDED THE MOTION. AYES 6: NAYS 0 Marie Park Hockey Rink Update Mr. Wallgren updated the commission on the status of the Marie Park Hockey Area. The hockey rink was paved this week and the boards would be installed very soon. Commissioner Paper noted that there was a puddle near the center of the rink and asked if that would be fixed. Mr. Wallgren said the puddles would be addressed. Mr. Wallgren noted that as of now the city was not planning on painting the surface, but if necessary the area would be painted in the spring. Park Bench Donation Mr. Wallgren informed the commission that there is a process in place to donate a bench in a park. The amount of $1,000 is required to donate a bench. The location of the bench must be approved by the commission and council. Mr. Wallgren noted that he city supplies the concreate slab for the bench and the labor to install it. Commissioner Miller asked if there was list of places identified where benches were needed. Mr. Wallgren said not at this time, but that would be a good list to start. MH Parks and Recreation Commission 10-14-2014 Page Recreation Program Survey Results Mr. Wallgren presented survey results from summer programs. Staff sent surveys to participants in the tennis program, playground program, junior golf league and junior golf camps. We received a 25-30% response from parents. Mr. Wallgren stated that staff was able to learn some important information from the surveys. There are staffing issues that need to be addressed at the golf course and tennis program. Also we will be expanding and adding programs based off the feedback from parents. Recreation Programming Report Mr. Wallgren informed the commission that there are two field trips later this week for youth during MEA break. Also staff has added four field trips during winter break and one more in January during a non -school day. Mr. Wallgren announced that the city will soon be hiring Warming House Attendants, and if anyone knew or reliable youth that are looking for a winter job to please have them contact city hall. The city will be hosting the annual Halloween Bonfire on Friday, October 31, 2014 from 7:OOpm to 10:OOpm. Residents can begin to drop off brush on Saturday, October 25, 2014. Archery Range At the last parks and recreation commission meeting the idea of offering an archery program was mentioned. Mr. Wallgren did some research and found that that our current city ordinance does not allow for the shooting of bows in the city, with the exception of a city authorized deer hunt or a special permit issued for target practice. Mr. Wallgren informed the commission that Friendly Marsh Park was used as an archery range in the past. Staff removed the targets years ago because people were vandalizing them. Staff contacted the city of Eagan and Dakota County to inquire about their archery ranges. The city of Eagan has a small range at one of their parks with four targets and it is free for people to use. Eagan city staff said that the busy time of year is from Labor Day to Thanksgiving. Dakota County offers a range at Spring Lake Park. The range is $5 to use or $30 for an annual pass, the county generates about $8,000 from the sales of passes. Mr. Wallgren informed the commission that the Minnesota DNR offers a grant that would match funds from $2,500-$10,000 for archery ranges to be built. The grants are due at the end of the summer 2015. The commission discussed the idea and thought it an interesting idea, but would like to get feedback from residents. The commission suggested including something about the archery range in the February issue of the Heights Highlights asking for public feedback at a future meeting. Par 3 Report Mr. Wallgren informed the commission the cities of Mendota Heights and West St. Paul worked together to offer a golf event on Saturday, September 27, 2014. There were 40 players that played a round of golf at each course then had lunch and prizes at the Par 3. MH Parks and Recreation Commission 10-14-2014 Page The popularity of Footgolf has been growing. In the month of September the course collected over $300 in revenue from Footgolf. An article was feature in the Pioneer Press on October 11, 2014 and the phone has been ring off the hook with interest in the new sport. Mr. Wallgren announced that fall maintenance was done to the greens and that the irrigations system would be serviced for the season before the end of the month. Total sales for the month of September were $15,450 are expenses were $14,380. Total sales for the year through September are $130,834 and expenses are $107,817 resulting in a net revenue of $23,017. The golf course in on track to have a yearend net revenue of around $5,000 to $8,000. Dog Park Chair Hinderscheid wanted to if there has been any progress on building a dog park. Mr. Wallgren replied that as of now the city council has not given staff any direction regarding the dog park. The commission briefly discussed the issue. There was a sense that some of the commission would like to see a site selected for a dog park. The commission talked about the feedback that was given from residents at the May meeting. Many of the residents at the meeting wanted to see a dog park large than one or two acres. Mr. Wallgren suggested that if members of the commission wanted the city council to readdress the issue they should do so outside of the parks and recreation commission meeting. Parks Projects Chair Hinderscheid distributed a log of current and future park projects. The commission discussed the projects. Many of the trail projects on the list would be complete by the end of the season. Staff noted that the Special Parks Fund currently has around $130,000. Announcements Mr. Wallgren announced that the Halloween Bonfire would be held from 7:OOpm to 10:OOpm on October 31, 2014. Residents can begin to drop of brush on Saturday October 25, 2014. Mr. Wallgren also wanted to acknowledge the Mendota Heights Athletic Association for all of their hard work. Commission Comments Commissioner Miller thought it was a good meeting and thanked staff for their work. Commissioner Levine encouraged everyone to get outdoor and enjoy our beautiful green spaces. Commissioner Paper thanked staff and enjoyed seeing the survey results. Commissioner Kipp thought it was a good meeting. Commissioner Evans thought it was a good meeting and said that he had missed the last two meeting because he and his wife had this first child. MH Parks and Recreation Commission 10-14-2014 Page Chair Hinderscheid thought it was a good meeting and was glad to hear our tennis program is one of the biggest in the metro. Chair Hinderscheid would also like to see some movement forward in the dog park issue. COMMISSIONER PAPER MADE A MOTION TO ADJOUN THE MEETING; COMMISSIONER EVANS SECONDED THE MOTION. Ayes 6: Nays 0 The meeting adjourned at 8:20 p.m. Respectfully Submitted by Sloan Wallgren MH Parks and Recreation Commission 10-14-2014 Page CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com DATE: November 10, 2014 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Marie Park Hockey Rink Update Update The hockey rink has been paved at Marie Park and the hockey boards have been installed. The cost of the new hockey board was paid for through funds from the Park Maintenance Budget. The boards will be painted in the spring of 2015, this would be a great project for a community group or sports team trying to raise money. Required Action No action required at this time. CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com DATE: November 10, 2014 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Dog Park Update Update The city council will wait to discuss the dog park until their goal setting session in January, 2015. The following is a list of criteria that staff has followed while looking into possible sites for the Dog Park: (1) avoid interference with other established uses or department -sponsored activities; (2) avoid locations directly abutting residences; (3) assure availability of close -by parking; (4) choose spots where there are minimal impacts on the visual character of a park; (5) site so as to avoid spillover into non -dog areas, and (6) avoid sensitive environmental habitats. Page 1 of 1 CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com DATE: October 14, 2014 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Recreation Program Report Update Staff is already working on enhancing our current programs for next summer as well as adding several new classes. We are working with Skyhawks to offer several youth sports camps during the summer. We are also working with a company to offer a computer and technology program. Other programs that we are working on are theatre camp, archery program, kayak/canoe program and a science program. Gymnastics We are still taking registrations for our gymnastics program. The program is held Saturday mornings at Henry Sibley High School. The program runs December through February. Ice Skating Lesson Program We will begin taking registrations for our ice skating program November 17, 2014. The program is held on Saturday mornings at Friendly Hills Park. The program is held during the month of January. Upcoming Field Trips December 22 -Rock Climbing & Movie December 23 -Science Museum & Omni Theatre December 29-Grandslam & Skateville December 30 -Wild Woods Water Park January 23-WSP Sports Dome & Sea Life Aquarium airetriNW- Mendota Heights Parks & Recreation Winter Activities Join us on fun, chaperoned trips when school is out! Invite your siblings, friends and class- mates. Trips depart from Mendota Heights City Hall. Rock Climbing & Movie Monday, December 22 Hurry, don't miss the fun!. We are going to start the day at the West St. Paul Dome and watch a PG rated movie. If we have time we will play some fun games. We will then head to Vertical Endeavors in St. Paul to learn how to rock climb. Everyone will get the chance to climb in a cave. A pizza lunch will be provided. Cost: $30 Ages: 7 and up Bus departs 8:30 a.m. & returns 3:45 p.m. Grand Slam & Skateville Monday, December 29 Get in on the action during your winter break. We will start out going to Grand Slam Sports where we get 4 game tokens, unlimited batting cages, laser tag, mini golf, Krazy cars and X-treme trampoline. We will then head to Skateville to do some rollerskating or rollerblading. Roller ,T skate rental is included, roller blade rental is $3, kids are welcome to bring their own. A hot dog lunch will be provided. 110 Cost: $30 Ages: 7 and up Bus Departs 9:15a.m. & returns 3:45p.m. Science Museum & Omni Theatre Tuesday, March 23 Come along with us as we go exploring at the Science Museum of MN. We will have lots of time to explore all of the cool exibits and we wil also make a stop at the Omni Theatre to see the movie "Flight of the Butterflies." After the movie we will get to go through the Butterfly House and see them upclose. A pizza lunch will be provided. Science Museum of Minnesota' Cost: $30 Ages: 7 and up Bus departs 9:15 a.m. & returns 3:45 p.m. Wild Woods Water Park Tuesday, December 30 Let's go wild at the Wild Woods Indoor Water Park in Elk River. Take a ride down one of the four-story waterslides. They offer two different tube slides and a body slide. Don't forget to take a spin in Prospector's Pan before you splash into the water. You can also test your skillz at on old-fashined log walk or cruise down the Lazy River. A pizza lunch will be provided. Cost: $35 Ages: 8 and up Bus Departs 8:15a.m. & returns 3:45p.m. Save the date: Summer Program Registration Starts March 23, 2015 City of Mendota Heights ill1101 Victoria Curve . www.mendota-heights.com . (651) 452-1850 Learn to Skate Outdoor Skating Lessons Learn to skate outdoors this winter! Classes held January 3 to January 31, 2015 Classes limited to 8 participants. Lessons held at Friendly Hills Rink -2360 Pueblo Lane *If your class is full please call 651-452-1850 to be placed on a waiting list. Fee: $35 Please call the skating lesson hotline before each lesson @ 651-255-1173 for rink conditions, weather cancellations, and reschedule information. Smalls & Tails #1: Ages 3-5 years: Time: 9:30a.m. to10:00a.m. Parents participate with 1st time skaters. Learn tips to teach your child. Beginners #1: Ages 5 and up Time: 10:05a.m. to 10:35a.m. For skaters with no previous experience. Learn basic skills. Intermediate: Ages 6 and up Time:10:40a.m. to 11:10 a.m. This class adds some fun freestyle moves and other exciting moves. Smalls & Tails #2: Ages 3-5 years: Time 11:15a.m. to 11:45a.m. Partents participate with 1st time skaters. Learn tips to teach you child. Beginners #2: Ages 5 and up Time: 11:50a.m. to 12:20p.m. For skaters with no previous experience. Learn basic skills. MH Warming House & Rink Hours Our three outdoor hockey and four pleasure rinks are open weather permitting Dec. 15, 2014 until early March 2015. A rink attendant will be on duty during the regular warming house hours listed below. Outdoor rinks and warming houses will be closed and outdoor programs will be canceled when the air temperature is below zero. For updates, call the ice rink/warming house hotline at 651- 255-1174. Locations: Friendly Hills Park, 2360 Pueblo Lane Marie Park, 1780 Lilac Lane Wentworth Park, 739 Wentworth Ave. Ivy Hills Park, 635 Butler Ave (no warming house) Warming House Hours: Weekdays 4:00 p.m. to 8:00 p.m. Saturdays 9:00 a.m. to 8:00 p.m. Sundays 12:00 p.m. to 6:00 p.m. School Vacation Days 12:00 p.m. to 8:00 p.m. Christmas/New Year's Eve 12:00 p.m. to 4:00 p.m. Christmas Closed New Years Day 12:00 p.m. to 8:00 p.m. 44 Mendota Lights at the Village Saturday, December 6th 2014 4:OOp.m. to 7:OOp.m. Hayrides, petting zoo, face painting and Santa!! Tree lighting by mayor Sandra Krebsbach at 5:OOpm r Register online at www.mendota-heights.com or in person at MH City Hall using form below Please note: Most classes have limited enrollment & fill quickly so register as soon as possible. If classes or trips are filled online please call 651-452-1850 to be put on a wait list as we may try to add more classes or space. Non MH residents or if child does not attend a MH/WSP school must include a $5.00 non resident fee for each activity. A $10.00 service fee will be charged for cancellations. No refunds for no-shows. Refunds will only be given if cancelled five business days prior to activity. Programs cancelled by the City of Mendota Heights will be fully refunded. *Please note in advance any medical or special needs on form below or if registering online please call the Recreation department at 651-452-1850. Please use one form per participant. Extra forms are available at City Hall. Mendota Heights Parks and Recreation 11111 1101 Victoria Curve Mendota Heights, MN 55118 Phone 651-452-1850 Participant Name: If participant is a youth please note school: Grade: Home Phone: Work Phone: Address: City: Zip Code: Email: Date Received: Check # Office Use Only: Receipt# Amount: $ By: Cell Phone: Age: Birthdate: / / Activity Name: Start Time Start Date Fee / / $ 2. JJ $ Total Amount Due: 3. $ $ 1. *Non Mendota Heights resident or non MH or WSP school/student please add $5.00 for each activity. By signing below you agree that the City of Mendota Heights shall not be liable for any claims, demands, injuries, damages, actions, or causes of action whatsoever to you or your property due to the passive or active negligence of the City of Mendota Heights , its agents or employees. Photo/Media Liability Release—by signing below you grant the City of Mendota Heights unconditional right to use name, voice, and photo likeness of child in conjunction with city's use in video, articles or press releases. **If you do not want your child's likeness used, please inform the recreation department at 651-452-1850 and note it on the registration below. I understand that my signature is required before my or my child's participation in this program is allowed. Signature or Parent/Guardian if under 18 Print Name: *Special needs: CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota•heights.com DATE: November 10, 2014 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: 2015 Capital Improvements Update The city council will be discussing the 2015 Capital Improvement Plan next week during a workshop. There are four projects scheduled for next year: 1. Repair and update the Warming House at Marie Park -$35,000 2. Replace the Hockey Boards at Wentworth Park -$17,000 3. Repair tennis court surface and install a new sport court tile system -$70,000 4. New trail on Dodd Road from Market Street to Marie Avenue -$292,000 The warming house, hockey board and tennis court will be paid for out of the Special Parks Fund, which currently has a balance of $155,000.00. Required Action No action required at this time. CITY OF MENDOTA HEIGHTS 1101 Victoria Curve 1 Mendota Heights, MN 55118 651.452.1850 phone 1 651.452.8940 fax www.mendota-heights.com DATE: November 10, 2014 TO: Parks and Recreation Commission FROM: Sloan Wallgren, Recreation Program Coordinator SUBJECT: Par 3 Update Update The month of October was good for the golf course. The weather cooperated and we would able to keep the golf course open through November 2, 2014. The golf course will still be open on a day to day basis. Staff is already working on expanding our Junior Golf Camps and Junior Golf Leagues for next year. Staff is also working on putting together a plan to offer sponsorship on our tee signs and scorecards to help offset costs and possibly produce some revenue. The sport of footgolf has been gaining momentum. Our footgolf course was only open for two months and we were able collected nearly $1,600 in revenue from the sport. For the 2015 season we will be looking to collect $5,000 in revenue from footgolf. We are planning on offering leagues, tournaments and special events featuring footgolf. We will be working with St. Thomas Academy again to create a cross country ski trail out at the golf course. There is no fee to use the trail, and there are will be benches outside of the clubhouse for people to put on their boots and skis. Depending on weather, the trail will be open by the first of the year. Budget Financial data will be available Monday, November 10, 2014.